HomeMy WebLinkAbout1998-10-20 CC Packet
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REVISED AGENDA **
CITY OF STILLWATER I'
CITY COUNCIL MEETING NO. 98-2.5
Council Chambers, 216 North Fourth Sdeet
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October 20, 1998 I
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7:00 P.M.
REGULAR MEETING
CALL TO ORDER
INVOCATION
ROLL CALL
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APPROV AL OF MINUTES - October 6, 1998, Regular and Recess~,d Meetings
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
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I. Presentation of Stillwater Human Rights Commission second annual Human Rights Award
to Louise Watson l'
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2. Proclaiming October 24 as Make a Difference Day - Accepted by:':Jennifer Fariss,
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Community Volunteer Service \,,
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OPEN FORUM II
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The Open Forum is a portion of the Council meeting to address Council onl:subjects which are not a part of
the meeting agenda. The Council may take action or reply at the time ofthb statement or may give
direction to staff regarding investigation of the concerns expressed. i',
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CONSENT AGENDA *
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9. i', Building Official
10'::',City Attorney
11.:, City Coordinator
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1. Resolution 98-268: Directing Payment of Bills I,
2. Resolution 98-269: Renewal of gambling premises permits at Freight House and Trumps,
Outreach Six Acres :',
3. Temporary on-sale liquor license - Washington Co. Historic Courthouse, Restoration
fundraiser, Nov. 20, 1998 :',
4. Temporary on-sale liquor license - Adults Night Out, St. Croix Va~iey Teen Center
fundraiser October 24, 1998 j,
5. Resolution 98-270: Approving salary,schedule for part-time policel',officers
6. Resolution 98-271: Employment of Chantell Kadin as Administrati,;ve Assistant
7. Resolution 98-272: Amending City Personnel Policy
8. Contractors License - Lawrence Sign, St. Paul
9. Purchase of dive equipment for Dive Rescue Team - Fire Dept.
5. Parks & Recreation
6. City Engineer
7. City Clerk
8. Fire Chief
STAFF REPORTS
1. Finance Director
2. Police Chief
3. Public Works Director
4. Community Dev. Director
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City Council Meeting 98-25
October 20, 1998
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PUBLIC HEARINGS
1. This is the day and time for the public hearing to consider the Aiple property and Kolliner
Park Master Plans. Notice of the hearing was published in the Stillwater Gazette on October
9, 1998
. UNFINISHED BUSINESS
1. Second reading of ordinance regulating towing companies and requiring licenses. (First
reading Oct. 6, 1998)
2. Report: Pioneer Park Restroom remodeling, Project 9819
Possible award of bid for Pioneer Park restroom remodeling, Project 9819 (Resolution)
3. Request for natural resource inventory for Phase II expansion area.
Possible award of contract with Bonestroo, Rosene, Anderlik & Assoc. for natural resource
inventory (Resolution)
NEW BUSINESS
I. Approving plans and specifications, authorizing advertisement for bids for Aiple lift station
improvements. (Resolution)
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2. Authorizing issuance and sale of General Obligation Bonds
Resolution: Authorizing issuance and sale of $665,000 General Obligation Improvement
Bonds, Series 1998C
Resolution: Authorizing issuance and sale of $2,500,000 General Obligation Capital Outlay
Bonds, Series 1998B (Resolution)
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued)
COMMUNICA TIONS/REQUESTS
1. Stillwater Human Rights Commission - Consideration of Hate'Crime Task Force
COUNCIL REQUEST ITEMS
STAFF REPORTS (continued)
ADJOURNMENT
All items listed under the consent agenda are considered to be routine by the City Council and will be enacted
by one motion. There will be no separate discussion on these items unless a Council Member or citizen so
requests, in which event, the items will be removed from the consent agenda and considered separately,
* * Items in italics are additions to the agenda
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CITY OF STILLWATER
CITY COUNCIL MEETING NO. 98-24
October 6, 1998
~GULAR MEETING
The meeting was called to order by Mayor Kimble at 4:30 p.m.
4:30 P.M.
Present:
Absent:
Also Present:
Councilmembers Bealka, Zoller and Mayor Kimble
Councilmembers Cummings and Thole
City Coordinator Kriesel
City Attorney Magnuson
Finance Director Deblon
Police Chief Dauffenbach
Community Development Director Russell
City Engineer Eckles
Fire ChiefKallestad
Building Official Zepper
City Clerk Weldon
Press:
Julie Kink, Courier News
STAFF REPORTS
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Community Development Director Russell reported the purchase agreement with Territorial Coalition, Inc.,
(TCI) for the purchase of the territorial prison site expires October 16. TCI is requesting an extension of the
contract to April 20, 1999. Councilmember Zoller stated a meeting was held today and the project is being
expanded and is even more desirable.
Motion by Councilmember Zoller, seconded by Councilmember Bealka to extend the contract with TCI for the
purchase of the territorial prison site to April 20, 1999. All in favor.
Community Development Director Russell also reported a request was received to change the ownership of a
portion of Legends of Stillwater. There would be no affect on construction.
Motion by Councilmember Zoller, seconded by Councilmember Bealka to adopt Resolution 98-259 approving
the minor subdivision of Legends of Stillwater Outlot D.
Ayes:
Absent:
Nays:
Councilmembers Bealka, Zoller and Mayor Kimble
Councilmembers Cummings and Thole
None
Police Chief Dauffenbach reported Thomas Cleaning (Tom Crotty) was awarded the contract for lead
abatement in the firing range for $7,998. Mr. Crotty has informed him that Bay West, the company
transporting the contaminated lead and sand to Chicago for disposal, misquoted their cost by $1,450. The
contract cost of$7,998 will increase by $1,450 to a total of $9,448. This is still $5,000 less than the other
two bids received. No contract has been signed at this time.
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Motion by Councilmember Bealka, seconded by Councilmember Zoller to adopt Resolution 98-260 amending
Resolution 98-245 by increasing by $1,450 the contract amount with Thomas Cleaning for Lead Abatement at
the firing range, to a cost of approximately $9,448.
City Council Meeting 98-24
October 6, 1998
Ayes:
Absent:
Nays:
Councilmembers Bealka, Zoller and Mayor Kimble
Councilmembers Cummings and Thole
None
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City Coordinator Kriesel reported the interview process to fill the Administrative Assistant position opening,
brought about by the resignation of Marcy Cordes, has been completed. He is doing reference checks on the
applicants and will have a recommendation at the next meeting.
City Coordinator Kriesel also requested Council set the date for the grand opening ceremony for the St.
Croix Valley Recreation Center. He recommended Sunday, December 13, 1998.
Motion by Councilmember Bealka, seconded by Councilmember Zoller setting the date for the grand opening
ceremony for the St. Croix Valley Recreation Center for Sunday, December 13, 1998. All in favor.
The meeting was recessed at 4:50 p.m.
Mayor
Attest:
City Clerk
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 98-24
October 6,1998
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RECESSED MEETING
7:00 P.M.
The meeting was called to order by Mayor Kimble at 7:00 p.m.
Present:
Absent:
Also Present:
Councilmembers Bealka, Zoller and Mayor Kimble
CouncilmembersCummings (arrived at 7:30 p.m.) and Thole (arrived at 7:20 p.m.)
City Coordinator Kriesel
City Attorney Magnuson
Finance Director Deblon
Police ChiefDauffenbach
Community Development Director Russell
City Engineer Eckles
Civil Engineer Sanders
Fire Chief Kallestad
Building Official Zepper
Gerald Fontaine, Planning Commission
City Clerk Weldon
Press:
Julie Kink, Courier News
Mark Brouwer, Stillwater Evening Gazette
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Motion by Councilmember Bealka, seconded by Councilmember Zoller to approve the minutes of August 4,
1998, Executive Session and September 22, 1998, Regular Meeting. All in favor.
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City Council Meeting 98-24
October 6, 1998
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS
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1. Karl Ranum - Skating Rink at Old Athletic Field.
Karl Ranum stated he was asked by a group of residents in the area of the old athletic field to approach the
City with a request for City assistance in the placement and maintenance of a skating rink on the northerly
portion of the old athletic field. He has contacted Independent School District 834 and has received
favorable feedback. He is requesting City assistance in the process of flooding and maintaining the rink
surface and occasionally plowing the rink or obtaining access to the field for plowing the 'rink and the area
immediately adjacent.
Motion by Councilmember Zoller, seconded by Councilmember Bealka directing staff to work with Karl
Ranum to coordinate efforts for the installation of a skating rink at the old athletic field. All in favor.
Mayor Kimble welcomed students from Ms. Ferguson's social studies class, Stillwater Senior High School,
who are in attendance to meet class requirements.
CONSENT AGENDA
Motion by Councilmember Bealka, seconded by Councilmember Zoller approving the consent agenda. All in
favor.
1.
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Resolution 98-256: Directing Payment of Bills
Contractor License - Erdahl Construction, Rogers, MN; Balsam Tree and Shrub Care, Inc, Marine on the St.
Croix; Commercial Roof Maintenance, Inc., Stillwater; Lakeview Construction, Inc., Pleasant Prairie, WI.;
Horak Inc., Bayport; JD Excavating, Inc., Coon Rapids, MN
3. Resolution 98-257: Approving contract with Bailey Construction to restore picnic shelter on North 2nd
Street
4. Resolution 98-258: Approval of Towing License - Amazing Towing
5. Purchase of CPU - Engineering Department
6. Approval of Data Retention Services for Engineering Files
7. Hang banner at Chestnut Street, November 6-23, Trinity Church Yule Fest
PUBLIC HEARINGS
I. Project 9802. This is the day and time for the public hearing to adopt assessment roll for the 1998
Street Improvement (So. 1st Street & Surrounding Areas) - L.I. 334. Notice of the hearing was
placed in the Stillwater Gazette on September 18, 1998, and notices mailed to affected property
owners.
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Civil Engineer Sanders reported the 1998 Street Improvement project is finished for the season, The
final lift of bituminous will be completed next spring. The total cost of the project is approximately
$770,992. This includes a change order of$15,879.60 for sanitary sewer main improvements on Willard
Street and $9,303.46 for repairs to the sanitary sewer main on South First Street. Forty-six percent will
be assessed to property owners; the remaining fifty-four percent will be shared among the Water Board,
State Aid and the City.
Civil Engineer Sanders presented the proposed assessment roll. The only changes to the rate in the
feasibility report is the additional rate added to affected properties for improvements on the sanitary
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City Council Meeting 98-24
October 6, 1998
sewer main on Willard Street. The assessment rates are as follows: Streets: $3,350 regular lot, $1,650
comer lot per side; Sidewalk: $681 for lots greater than 72 feet frontage, $9.43/foot of frontage for lots
less than 72 feet; water service: $1,660/lot; concrete driveway apron, $300/10t; sanitary sewer main, .
$2,646/lot. The typical assessment is $5,588.50/lot.
The Mayor opened the public hearing. There were no requests to be heard. The Mayor closed the
pubic hearing.
Councilmember Thole arrived at 7 :20 p.m.
Motion by Councilmember Zoller, seconded by Councilmember Bealka to adopt Resolution 98-261 adopting
the assessment for the 1998 Street Improvements (South 1 sl Street and surrounding areas) Project No. 9802, L.L
334. All in favor.
Ayes:
Absent:
Nays:
Councilmembers Bealka, Thole, Zoller and Mayor Kimble
Councilmember Cummings
None
2.
Project 9803. This is the day and time for the public hearing to adopt the assessment roll for the
Curvecrest Blvd. Street Rehabilitation - 1.1. 335. Notice of the hearing was placed in the
Stillwater Gazette on September 18, 1998, and notices mailed to affected property owners.
Civil Engineer Sanders reviewed the project which consisted of mill and overlaying the bituminous
surface of Curve Crest Boulevard from Greeley Street to Washington Avenue. The final cost of
$188,799.45 is lower than the feasibility report estimate of$219,400. In accordance with the City's .
assessment policy, all properties within the Industrial Park shall be assessed 100 percent of all costs of
partial street reconstruction.
Motion by Councilmember Thole, seconded by Councilmember Zoller accepting the written objection of
assessment from Oasis Market. All in favor.
The Mayor opened the public hearing. There were no requests to be heard. The Mayor closed the public
hearing.
Motion by Councilmember Thole, seconded by Councilmember Bealka to adopt Resolution 98-262 adopting
the assessment for Curve Crest Boulevard Street Rehabilitation, Project 9803, L.I. 335.
Ayes:
Absent:
Nays:
Councilmembers Bealka, Thole, Zoller and Mayor Kimble
Councilmember Cummings
None
Case No. V /DR-98-58. This is the day and time for the public hearing to consider an appeal from
the Planning Commission for a request from Ken and Kim Jadwin for a variance to the Bed and
Breakfast Ordinance to increase the number of bedrooms from five to six at 319 West Pine Street
in the RB Two Family Residential District. Notice of the hearing was placed in the Stillwater
Gazette on September 25, 1998, and notices mailed to affected property owners. .
Gregory Dittrich, representing Ken and Kim Jadwin, requested Council table the request until they have
had time to meet with staff regarding firecode requirements.
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City Council Meeting 98-24
October 6, 1998
Motion by Councilmember Thole, seconded by Councilmember Bealka to table indefinitely, at the request of
applicant, the appeal from the Planning Commission decision to a request from Ken and Kim Jadwin for a
.ariance to the Bed and Breakfast Ordinance to increase the number of bedrooms from five to six at 319 West
.. ine Street in the RB Two Family Residential District. All in favor.
UNFINISHED BUSINESS
1. Update and Change Order - St. Croix Valley Recreation Center.
Community Development Director Russell reported work on the ice arena is continuing on schedule. The
first scheduled activity is set for October 13th. The ribbon cutting and grand opening are scheduled for
Sunday, December 13th.
He requested approval of two change orders to provide for emergency energy service (generator) for the air
dome at an estimated cost of$28,500 and berming of the City's remaining land along Curve Crest Boulevard
to screen the Public Works sand storage area from view at a preliminary cost of$14,743.
Councilmember Cummings arrived at 7:30 p.m.
Motion by Councilmember Thole, seconded by Councilmember Bealka to adopt Resolution 98-263 approving
the change orders for the St. Croix Recreation Center to provide emergency energy service (generator) for air
dome and berming of land along Curve Crest Boulevard to screen the Public Warks sand storage area from
VIew.
ayes: Councilmembers Bealka, Cummings, Thole, Zoller, and Mayor Kimble
Nays: None
NEW BUSINESS
1. Possible first reading of ordinance regulating towing companies and requiring licenses.
City Attorney Magnuson reported the towing license ordinance was inadvertently left out of the City Code at
recodification. Also, after discussing the fee with Police Chief Dauffenbach, he suggested raising the annual
fee to $100. He requested a first reading in order to again insert the ordinance into the code.
Motion by Councilmember Thole, seconded by Councilmember Cummings to have the first reading of an ordinance
regulating towing companies and requiring licenses. All in favor.
2. Adopting Assessment for Lake Drive Watermain - Project 9734, L.I. 333.
Civil Engineer Sanders presented the proposed assessment of$13,328.50 for the extension of the water main
on Lake Drive to serve the Lawrence and Ruby Rumpf property. This extension was approved by Council in
late 1997 and prior to construction, the Rumpfs waived objection to the improvement or the assessment and
any right to appeal.
eon by Councilmember Thole, seconded by Councilmember Bealka to adopt Resolution 98- 264 adopting the
assessment for the Lake Drive Watermain, Project 9734, L.I.333.
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City Council Meeting 98-24
October 6, 1998
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller, and Mayor Kimble
Nays: None
3. Adopting Assessment for 1998 Sidewalk Improvements - Project 9817, L.I. 337.
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A memo submitted by Civil Engineer Sanders stated nineteen properties throughout the City were in need of
sidewalk replacement. These owners were given the opportunity to participate this year by signing a petition
and waiver of hearing and appeal. Eleven owners chose to participate. The City policy is to share in half of
the project cost and assess the other to the property owner. The assessment rate is $2.75/square foot.
Motion by Councilmember Thole, seconded by Councilmember Zoller to adopt Resolution 98-265 adopting the
assessment for 1998 Sidewalk Improvements, Project 9817, L.I.337.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller, and Mayor Kimble
Nays: None
4. Adopting Assessment for of Washington Avenue Median Improvement - Project 9804, L.I. 336.
A memo submitted by Civil Engineer Sanders stated the proposed assessment for the Washington Avenue
median improvement. This project was requested by Financial Services of St. Croix Falls and Border
Development, L.L.C., owners of the vacant property south of the Eagle River State Banle They requested
better access to the property and, as sole benefactors of the improvement, waived any objection to the
improvement or the assessment and any right to appeal.
Motion by Councilmember Thole, seconded by Councilmember Bealka to adopt Resolution 98-266 adopting the .
assessment for the Washington Avenue Median Improvement - Project 9804, L.I. 336.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller, and Mayor Kimble
Nays: None
5. Award of Bid for pioneer Park Restroom Remodeling, Project 9819
City Engineer Eckles reported two bids were received for the remodeling of the Pioneer Park restrooms. The
bids received are as follows: Bailey Construction, Stillwater, $80,000; Jay Brothers, Inc., Forest Lake,
$88,500. He recommended accepting the low bid.
Councilmember Cummings requested staff prepare an estimate to demolish the building and rebuild a new
structure. He wanted a cost comparison of renovation and new construction.
Motion by Councilmember Thole, seconded by Councilmember Cummings to table the award of the bid for Pioneer
Park Restroom Remodeling, Project 9819, to October 20, 1998. All in favor.
6. McKusick Lake Study.
In response to Council direction for staff to develop an action plan in response to concerns expressed by .
McKusick Lake area residents related to lake levels and water quality, City Engineer Eckles reported staff i
proposing a study be done to assess the current status and condition of the lake, identify and evaluate options
for improvements, evaluate costs an cost effectiveness of the options, and work with residents in the
McKusick Lake area, natural resource agencies and other experts to develop and evaluate the results of the
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City Council Meeting 98-24
October 6, 1998
study. A proposal has been received from Bonestroo, Rosene, Anderlik & Associates (BRA) to complete
this study at a cost of$16,974.
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Sheri Buss, BRA, presented the proposal.
City Engineer Eckles also recommended staff be directed to work with the DNR regarding lake levels and
the Parks Board to investigate recreational opportunities.
Motion by Councilmember Cummings, seconded by Councilmember Thole to adopt Resolution 98-267 accepting
the proposal from Bonestroo, Rosene, Anderlik & Associates for McKusick Lake analysis and management plan,
Project 9626D and directing staff to work with the DNR regarding lake levels and the Parks Board to investigate
recreational opportunities.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller, and Mayor Kimble
Nays: None
7. Bond Sale for 1998-99 Capital Outlay and 1998 Improvement Projects.
Finance Director Deblon reported it will be necessary to sell bonds to finance the purchase of the 1998-1999
capital outlay and the 1998 local improvement projects. It is in the best interest of the City to arrange for the
sale of the bonds at this time.
Motion by Councilmember Thole, seconded by Councilmember Zoller to proceed with a combined bond sale for a
t<a of $2,464, 130 in capital outlay bonds and a total of $613,267 in improvement bonds for the City of Stillwater.
~ favor.
COMMUNICATIONSIREQUESTS
1. Report of Sale of Colonial Craft Property
City Attorney Magnuson reported, pursuant to the authority given by council at the last meeting, the sale of
the property formerly held for redevelopment by Colonial Craft was sold to Lakeview Memorial Hospital on
September 30, 1998. The sale price of$650,000 was adjusted by expenses that were obligations of the City
for a net proceed of $634,808.62.
The Hospital has agreed the City will be given a right of entry to remove the stockpile of granular material
stored on this site for use in the Phase II soil compaction project scheduled this fall as part of the levy wall
construction.
COUNCIL REQUEST ITEMS
Councilmember Bealka requested the consideration of placing cross walk markings at Orleans and Market
Drive. He also reported cars are parking too close to driveways at the north end of Cottage Drive. He asked
if any signage or curb painting would alleviate the problem.
.n by Councilmember Bea1ka, seconded by Councilmember Thole directing the Police Department and Public
Works Department to return with a report and recommendation on crosswalk markings at Orleans and Market Drive
and possible solutions to blocked driveways at the north end of Cottage Drive. All in favor.
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City Council Meeting 98-24
October 6, 1998
Motion by Counc1member Thole, seconded by Councilmember Bealka to adjourn at 8:05 p.m. All in favor.
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Mayor
Attest:
City Clerk
Resolution 98-256: Directing Payment of Bills
Resolution 98-257: Approving contract with Bailey Construction to restore picnic shelter on North 2nd Street
Resolution 98-258: Approval of Towing License - Amazing Towing
Resolution 98-259: Approving the minor subdivision of Legends of Stillwater Outlot D.
Resolution 98-260: Amending Resolution 98-245 by increasing by $1,350 the contract amount with Thomas
Cleaning for Lead Abatement at the firing range, to a cost of approximately $9,350.
Resolution 98-261: Adopting the assessment for the 1998 Street Improvements (South 15t Street and
surrounding areas) Project No. 9802, L.I. 334.
Resolution 98-262 adopting the assessment for Curve Crest Boulevard Street Rehabilitation, Project 9803, L.I.
335.
Resolution 98-263: Approving the change orders for the St. Croix Recreation Center to provide emergency
energy service (generator) for air dome and berming of land along Curve Crest Boulevard to screen the PUbliC.
Works sand storage area from view.
Resolution 98- 264: Adopting the assessment for the Lake Drive Watermain, Project 9734, L.I.333.
Resolution 98-265: Adopting the assessment for 1998 Sidewalk Improvements, Project 9817, L.I.337.
Resolution 98-266: Adopting the assessment for the Washington Avenue Median Improvement - Project 9804,
L.I. 336.
Resolution 98-267: Accepting the proposal from Bonestroo, Rosene, Anderlik & Associates for McKusick
Lake analysis and management plan, Project 9626D and directing staff to work with the DNR regarding lake
levels and the Parks Board to investigate recreational opportunities.
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10/13/98 11:13
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FAX 612 297 7436
RESEARCH CENTER
May 14, 1998
Human Rights Commission
C/o Elizabeth Tomteri. Chair
Dear Commission Members:
I would like to place the name of Louise Watson in nomination for the Commission's
second annual Human Rights award.
Louise will conclude per seconq term on the Commission in June. During her three years
as a member, Louise Pas been instrumental in the initial fonnation of the Commission
__ _and almo,$.t single-harid,edlY drafted the Hate Crimes Response procedure which was
approved by the Stillwater 'City Council in January 1998. '
After receiving the Council's approval, Louise has worked tirelessly to make law
enforcement agencies, educators, and the general citizens of Stillwater aware of the
procedures and of the role that the Commission can play in the support of anyone who
may become a victini of a bias crime or act of harassment. To that end. Louise has
arranged successful hrl'ormational meetings with officials of School District 834 and the
police department She set up a network of Commission members and concerned citizens
to act as contacts in the event a crime occurs and secured the services a volunteer liaison
to work directly wi~ victims and law enforcement agencies on behalf of the Human,
Rights Conunission. i
The Hate Crimes Re~nse procedures which Louise developed have become a model for
other Human Rights 'Commissions in the area. Unfortunately. the procedures have
already been put intcl action in Stillwater in response to an incident which occurred in
April. While we hope that there are rarely occasions when the response team ""ill have to
go into action, it is a. wonderful contribution to the COJDIl1uWty to know that the
Commission is ther~ for the support of people who are not treated with the respect and
equity that the Commission is trying to promote.
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For these reasons, I feel that Louise Watson is very deserving of this year's Human
Rights award. :
Thank you for consipering this nomination.
Sincerely,
CD~e~~
Denise E. Carlson
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c.
of The 51. Croix Valley Area
August 5, 1998
Mayor Jay Kimble
City of Stillwater
216 N, 4th S1.
Stillwater, MN 55082
Dear Mayor Kimble:
October 24, 1998 is Make A Difference Day, a national day of volunteering,
Since 1992, USA Weekend Magazine and the Points of Light Foundation,
through a national network of volunteer centers, have challenged Americans to
devote the fourth Saturday in October to community service,
Imagine the work that will be done when organized community teams rake and
clean-up yards for residents who cannot manage the task themselves due to
physical limitations in Stillwater, Oak Park Heights, Bayport and Lake Elmo.
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Community Volunteer Service, United Way of the S1. Croix Valley, Stillwater
Good Samaritan Center, Crisis Nursery of Washington County, Walmart of Oak
Park Heights and the Stillwater Rotary Foundation are local sponsors for the
Rake A Difference on Make A Difference Day initiative,
In order to attract optimum participation in Make A Difference Day, we are asking
that you proclaim October 24, 1998 Make a Difference Day in the City of
Stillwater. Please find the enclosed sample of a proclamation thaf may be
revised as needed. We request that the proclamation be presented at your city
council meeting prior to October 24th,
Enclosed please find further details on Make A Difference Day, We invite you,
your family and your staff to become involved on Saturday, October 24,
Thank you for your time and consideration. It is the hope of everyone involved
in planning the Make a Difference Day event that you will see it worthy of your
support,
Best Regards,
.
~~
Jennifer Fariss, Make a Difference Day Coordinator
Volunteer Center of Washington County. Stillwater Senior Center. Holiday Bureau. Transportation Service
2300 Orleans S1. W., Stillwater, MN 55082 · 612-439-7434 Fax: 612-439-7616 .
LInIl:ed WIllI
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City Db
g tiQQwate/l, utA itHle~wta
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WHEREAS, serious social problems concern our nation and threaten its future; and
WHEREAS, connecting with others and working together through volunteer service can
bridge the differences that separate people and help solve serious social problems; and
WHEREAS, we, the American people, have a tradition of philanthropy and volunteerisrn;
and
WHEREAS, more than 1 million self-sacrificing individuals touched and enhanced the lives
of millions on the seventh annual day of doing good by giving where there was a need,
rebuilding what had been tom down, teaching where there was a desire to learn and inspiring
those who had lost hope; and
WHEREAS, USA WEEKEND and its affiliate newspapers, and The Points of Light
Foundation and its affiliate Volunteer Centers, have joined to promote an annual national
day of doing good that celebrates and strengthens the spirit of volunteer service; and
WHEREAS, volunteer service is an investment in the future we all must share;
NOW, THEREFORE, I, JAY 1. KIMBLE, as Mayor of the City of Stillwater do hereby
proclaim October 24, 1998, as
MAKE A DIFFERENCE DAY
in Stillwater, Minnesota, a~d urge my fellow citizens to observe this day by connecting with
friends, fellow employees and relatives, and with religious, school and civic groups to engage
in projects benefiting their community.
In witness whereof, on this ISth day of
August, 1998, I have hereunto set my hand
and caused the seal of this city to be affixed.
#~
u {aYOh
. EIGHTH ANNUAL MAKE A DIFFERENCE DAY
.
ean UP YOUR STREET
OR PAINT A SC 00
OR teac
SOMEONE TO READ
OR PITCH IN AT A
.
There are so many ways we can make a difference. Imagine the possibilities
if each of us spent one day helping other people, doing something as
simple as reading to a child - or as big as reclaiming a neighborhood.
On Saturday, Oct. 24, join more than 1 million people across the country
who are making a difference. Spend the day doing something to improve our
community or help someone in need.
Join the eighth annual
Make A Difference Day
Saturday, Oct. 24
00
BANK
MAKE A DIFFERENCE DAY
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Here's what you can do right here in our area. Please call and ask how you can help.
Our project:':6~e.. AD,; .ffJi!re.nee. on
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To benefit:;:;;:~O"~ . ~ud t)UM.5hnc.e. ~1ih
Contac~ . Phone: ((,61 )~a~4~ roJt(~
FGr I 6~ ~ III n j :S +; Ill).) o,.:\-'~X . 0 Ci..K. Po.. r K l-t ~I ..5 I\..t-s ,
, La..I-)CL Elmo bo.'fPcr+
Sponsored by USA WEEEKEND, i~ pJrtnership with The Points of Light Found.1tlon, '
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MAKE A DiffERENCE DAY
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RAKE A DIFFERENCE
ON .
~lAKE A DIFFERENCE DAY
Volunteer Sign-up Form
Name of Organization, Group, Family, Individual (circle one):
~,Contact Person:
Phone Number:
. Street Address:
City & State:
Zip Code:
List Volunteers 21 and over (please use back ofform if needed):
List Volunteers 13-21 (please use back of form if needed):
Preferred \VorkSite: (please circle one)
Stillwater, Oak Park Heights, Lake Elmo, Bayport, No Preference
Yes, you have my permission to photograph me/and/or my group for Make
A Difference Day publicity purposes,
.
Note: Volunteers are responsible for their own transportation to the work site and
need to bring your own rakes and gloves.
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Memorandrnn .
To: Mayor Kimble and City Council Members
cc: Nile Kriesel
From: Chief DautTenbach
Date: 10/20/98
Re: Co, Road 12 Speed Complaint
Some Time ago you received a letter from Darrell Sorenson. Darrell complained of the speed on
Co. Road 12. In addition, the unsafe conditions in the area ofEag1e Ridge and Boutwell road.
:~Road 12 is a State Aid Highway, Speed limits on these roads are set by the state of Minnesota
DOT; The Washington County Board has requested that the State of Minnesota do a speed sUlVey
againinthis area. The sUlVey was Inst done in 1994. At that time the State ofMinnesola stated that
the problem was and enforcement problem and not one of speed limits. I have asked my officers to
step lit> enforcement in the area. The other problems described by Sorenson were referred to
Washington County Traffic Engineer Sandra Cullen,
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..., It should be noted that 24 accidents occurred in this stretch of road sense Jan 1 1995. They were
11llgivento the engineer.
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Memorandmn
To: Mayor Kimble and City Council Members
cc: Nile Kriesel
From: Chief Larry DaufTenbach
Date: 10/20/98
Re: Parking Complaint Cottage Drive
At the last Council Meeting. I was asked to look into the parking on Cottage Dr. Parking on the
north side and east side of the road is prohibited already. There is an area on the curve on the south
side that is also marked no parking. The complaint was that people were parking too close to the
<It:l\TeY/.ays on the south side of Cottage Drive.
dM~~hecking the area, and confening with Nile, I had the city crew paint the curb yellow a
distancebitck from both driveways. This should allow for safe access to both driveways, without
prohibitin~on street parking further,
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Memorandmn
To: Mayor Kimble and City council Members
cc: Nile Kriesel
From: Chief Larry Dauffenbach
Date: 10/20/98
Re: Market Place Car Wash
H'f()daY I Met with Jack Krongard and Jeff House of the Market Place car wash.
After some delays, both drying systems have finely been soundproofed. The purpose
oftlieii:ieeting was to get sound meter readings on the car wash.
Onthewest side of the building, the readings were 45-57dba .the maximum
aUowed by ordinance is 60 d.b.a. The reading was taken with doors closed, one door
cl(j~~dHand both doors opened. On the east side of the wash, there are no doors. The
s()lltldreadings were ranging from 57 to 65 d.b.a. with one and two dryers working.
The maximum allowed by ordinance is 65d.b.a. They comp(v with the ordinance.
The above readings were taken with no traffic present.
It should be noted tbat the nonnal traffic on Co Rd 5 gave the meter readings of
71 to 79 d.b.a.
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MEMORANDUM
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TO: Mayor and Council
FR: City Coordinator
RE: Meetings in November
DA: October 12, 1998
It ~pears that it will be necessary to meet on November 24th as well as on November
10 . The City will be selling bonds for capital outlay purchases (for 1998 and 1999) and
for the costs associated with local improvements constructed during 1998. In order to
insure timely receipt of the sale proceeds it will be necessary to award the sale in
November. Therefore, at the meeting next Tuesday, staff will be requesting that a special
meeting be set for 4:30 P.M. (or later if necessary), Tuesday, November 24th.
I realize that some of you may be out of town that week because of the Thanksgiving
holiday. However, we will need at least four councilmembers present for the bond sale.
Hopefully at least four members can be present.
.
I will discuss this with you next Tuesday but I wanted to give you some advance notice
of our need to meet on November 24th in order that you might plan your schedule
accordingly_ Thanks for your understanding.
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MEMORANDUM
TO: Mayor and Council
FR: City Coordinator
RE: 1999 budget revisions
DA: October 20, 1998
Discussion:
On September I, 1998 the Council adopted a proposed budget in the amount of
$6,477,80 I. However, at that time, requested expenditures exceeded revenues by about
$190,000 and staff was directed to make further revisions to the budget in order to
balance the budget. Diane and I have been working on the budget since the
aforementioned date and I am proposing that departmental buqgets be set afthe levels
indicated on the attached schedule ("A"). The budget would then be balanced-for the
General and Special Revenue Funds (which are subject to Truth in Taxation
requirements).
In regards to the Enterprise Funds, two funds (Sanitary Sewer and Solid Waste) still have
deficits. The Council will need to meet at a subsequent date (probably near year-end) to
determine how to eliminate the deficits. Obviously, an increase in service charges would
be the most appropriate way to fund the deficit. For your information, the rates for both
sewer and garbage services have not been changed for about four years now.
Also, for your information, the proposed budget and tax levy set by the Council will have
a very minimal impact on the City tax rate for 1999. For example, the City tax on a home
valued at $150,000 is estimated to be $779.02 for taxes payable in 1999. This is a -1.91 %
decrease from 1998. In fact, according to Diane, the City tax rate for a like valued home'
decreased by 1.49% in 1997 and increased by only .19% in 1998. Therefore, the City ,
(Council and staff) has, in my opinion, performed very well over the past three years by ,
providing quality services without significantly increasing budgets and taXes~
I can discuss this further with at the meeting.
'1;J-t
SCHEDULE "A"
SUMMARY OF RECOMMENDED DEPARTMENT BUDGETS
FOR BUDGET YEAR ENDING 12/31/99
DEPARTMENT ORIGINAL REQUEST RECOMMENDED
Mayor and Council 169,614.00 162,014.00
Elections 1,450.00 1,450.00
Finance 371,933.00 366,207.00
Administration 476,114.00 462,579.00
Legal/City Attorney 239,004.00 203,164.00
City Hall/Plant 125,121.00 110,221.00
Police 1,716,523.00 1,617,194.00
Fire 723,703.00 --_. 706,223.00
Inspection 224,130.00 195,768.00
Civil Defense 3,141.00 3,141.00
PW -General/City Engineer 432,535.00 269,491.00
Streets 646,817.00 573,341.00
Maintenance/Shop 135,945.00 120,439.00
Planning 233,231.00 209,961.00
Signs & Lighting 204,000.00 174,000.00
Unallocated 1.207.329.00 1.202,764.00
TOTAL GENERAL FUND 6,920,590.00 6,377,957.00
Special Events 21,000.00 21,000.00
St. Croix Rec Ctr. 514,019.00 514,019.00
DARE 3,500.00 3,500.00
Middle River WMO 6,000.00 4,000.00
Library
Operations 671,130.00 602,929.00
Plant 99,222.00 80,383.00
Total Library 770,352.00 683,312.00
Parks 579,111.00 490,086.00
Wash. Cty. Recycling Grant . 66,000.00 66,000.00
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Fund Status as of 10/20/98
1999 REQUESTED OPERATING BUDGET
(Excluding Capital Outlay)
1998 1998 to 1999
Revenues & 1999 1999 % Increase
Governmental Funds Exp'enditures Revenues Expenditures in Expenditures
General $6,238,354 $6,377,957 $6,377,957 2.2%
Special Events $21,000 $21,000 $21,000 O~O%
St. Croix Valley Recreation Center N/A $723,500 $514,019 N/A
DARE $3,000 $5,500 $3,500 16.7%
Middle River Watershed $4,000 $4,000 $4,000 0,0%
Library $665,196 $683,312 $683,312 2.7%
Parks $433,267 $447,065 $490,086 13.1%
Wash County Recycling Grant $65,000 $66,000 $66,000 1.5%
* Use of Fund Balance
Enterprise Funds (Self-sup-p-orting) - Excludes Depreciation and Capital Outlay
Sanitary Sewer
Storm Sewer
Solid Waste
Parking
$1,613,971
$175,000
$1,256,800
$91,000
$1,851,934
$39,034
$1,267,960
$83,288
** Additional cuts or revenue (rate) increases necessary.
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Surplusl
(Deficit)
$0
$0
$209,481
$2,000
$0
$0
($43,021)*
$0
($237,963) **
$135,966
($11,160)**
$7,712
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LIST OF BILLS
EXHIBIT "A" TO RESOLUTION 98-268
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Action Rental
American Planning Association
Amoco-Sprint
AT&T
AT&T Wireless Services
Audio Visual, Inc.
Batteries Plus
Bay West
Benck Mechanical
Bryan Rock Products
Camas-Sheily Division
Carquest Auto Parts
Catco Parts & Service
Century Power Equipment
Cincotta, Carla
Clarey's Safety Equipment
Coca-Cola Enterprises
Computer Discount Warehouse
Courier
Coverall Cleaning Concepts
Cy's Uniforms
Del's Outdoor Power Equipment
Delta Dental
Fina Fleet Fueling
G&K Services
Gateway 2000
Gaulet, Paul & Pam
Goodwill/Easter Seals
Gordon Iron & Metal
Infratech
Insight
Interstate Detroit Diesel
Intoximeters
Jansens Cleaning Service
Jim Hatch Sales
Junker Sanitation Service
Kallestad, Kim
League of Minnesota Cities
Magnuson Law Firm
Maple Island Hardware
Menards
Metro Electric
Metropolitan Council
MinnBlue Digital
MinnComm
Minnesota Ameteur Hockey Assn.
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Rent Log-Splitter, Saw Blade
Best Development Practices
Diesel & Gasoline
Long Distance Charges
Pager Service
Audi Visual Modification
Cobalt Batteries
Lead Wipes, Soil Samples
Dehumidifier Filters
Rock - Storm Sewer Repair
Meadowlark Play Sand
Parts
Part for Dump Truck
Chain Saw Repairs
Clothing Allowance
Helmets
Pop Supplies
Adobe Pagemill
CI Minutes, Ballot Figures
September Cleaning Service
Emblems Sewn, Badge Refinish
Chain Sharpening
Don Beberg Dental
Fuel
Uniform, Mop, Rug Cleaning
Computer & Monitor
Refund of Variance Fee
ADC Expenses-September 98
Acentene Tank
Manhole Hooks
Laser Printer
Part for Dump Truck
Mouthpieces
Boiler Maintenance
Sign Posts
Garbage Bags Sold
Gasoline
City's Deductible
Prosecution & Legal Services
Blades, Chain, Hook; Bulbs, Tape
Fiberglass Ladder
Fixture, Ballast Repair
SAC Monthly Charges
Blueprint Copies
Pager, Pager Service
District Year Book
102.37
45.95
3,385.93
114.11
15.97
847.95
68,00
802.73
102.24
87.59
115.61
106.57
48.66
13.07
261.20
120.50
336.80
96.99
78.84
2,369.63
638.83
10.00
42.65
316.09
2,040.59
4,517.73
70,00
335.49
35.15
70.00
577.98
46.93
213.00
500.00
359.13
1,535.00
5.00
430.45
9,227.33
49.85
56.42
258.51
5,643.00
9,265.50
360.60
125,00
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Minnesota Department of Administration Building Permit Surcharge 2,773.10 .
Minnesota Department of Transportation Manuals, Signal Maintenance 75.60
Moore Business Solutions Purchase Orders 846.98
North Star Parts for Dump Truck 9,86
Northwestern Tire Replace Unit 6108 Tires 2,556.90
O.E.1. Business Products Paper 595.80
On-Site Sanitation Weekly Service, Damage Waiver 555.85
Personnel Decisions Sergeant Exams 235.65
Road Rescue, Inc. Repair Police Units 2,018,04
Ross Industries Fire Safety Pencils 433.67
Saint Croix Car Wash September Squad Washes 40.41
Saint Croix Cartering Signs, Professional Services 9,297.76
Saint Croix Office Supplies Paper, Notepads, Trash Bags 80.01
Saint Croix Scuba Repair Dry Suit 168.80
Sanders, Shawn Hotel Reimbursement 140.61
Sensible Land Use Coalition Membership 75.00
Service Environmental Engineering Consulting Services 1,600.00
Service Environmental Engineering Work Done at Shop-Oil Leak 4,500.60
Shilts, Cindy Mileage, Dues, Tape Measure 52.73
Short Elliott Hendrickson Parking Study - City Hall 528.85
Short Elliott Hendrickson Liberty, Legends 1,143.22
Shorty's September Laundry 62.73
Stillwater Equipment Company Flashlight, Slim Jims, Light Bulbs 141.07
Stillwater Gazette Public Hearing Notices, etc. 137.26
Stillwater Gazette One Year Subscription 88.00 .
Stillwater Lions Club Dues and Meals 78.00
Stillwater Medical Group Jeff Cutler Physical 12.68
Stillwater Sunrise Rotary Membership Dues 115.00
T.A. Schifsky & Sons, Inc. Asphalt & Tack 1,863.45
Thomas Cleaning Land Contamination Removal 9,448.00
THT, Inc. Zamboni Repair, Maintenance 351 .41
Tomahawk Live Trap Co. Raccoon Live Traps 105,72
Tower Asphalt Hockey Rink Paving 10,000.00
Truck Utilities Pump for 920 Loader 226.06
Twin Cities Service Radio Agreement 275.04
Vicom, Inc. Programming Services 84.50
Viking Industrial Services Detection Tubes 156.45
Viking Office Supplies Step Stool for Evidence Room 41.07
Wal-Mart Film, Tapes, Instant Fix, etc. 326,55
Washington County Administration White Copy Paper 55.08
Washington County Sheriff's Department Police, Fire, Water ID Cards 457.00
Washington County Surveyor's Office Maps, Laminating 103.25
Ziegler, Inc. Loader Part 28.13
Zoller, Robert Printing Reimbursement 131,53
MANUALS
Delta Dental Cobra Dental Insurance 42,65 .
Saint Croix Catering Lily Lake Change Fund 300.00
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ADDENDUM TO BILLS
Kriesel, Nile
Northern States Power Company
Tran, Kathleen
US West Communications
Parts, Coffee, Cream & Sugar
Electricity, Gas Service
Parking, Meals Reimbursement
Telephone Service
Total Due:
Adopted by the City Council this 20th day of October, 1998.
APPROVED FOR PAYMENT
65.54
823.03
28.82
681.73
99,810,13
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STAFF REQUEST ITEM .
Department: Fire Date: October 20, 1998 ~~
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Purchase equipment for Dive Rescue Team
Total purchase is estimated at $7772.00
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with
this request and the proposed source of the funds needed to fund the request)
There is no impact on the City as the funding is from monies donated by the Elks
Club and the American Legion Post specifically for the Dive Rescue Team and
placed into the Friends of Fire Account which the Finance department oversees
.
ADDITIONAL INFORMATION ATTACHED Yes
No_X_
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE
COUNCIL MATERIAL PACKET.
Submitted by: Kim Kallestad Fire Chief
Date: October 20, 1998j'~. .
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Ou
1555 118th Lane NW
Coon Rapids. MN 55448
Phone (612)754-2505
Fax (612}754-0332
.".,."
October 16, 1998
City Council Members
StiLlwater City Coun:iL
Stillwater, MN
D~ar Council Members:
Outreac~ six Acres started operation July 1, 1998 in
Stillwater. We ~Lan to donate a minimum of sn per-cent of
our lawful purpose expenditures, derived from pull-tab sales
at The Freighthouse and Trumps, within StilLwater and its
trade-zone. However, no donation have been made as of yet
due to the short time of operation. Outreach Six Acres
plans to make the donations in the near future.
We are requesting a renewaL of our premise permit for the
continuing ot gambling activity at The Freighthouse and
Trumps. Outreach Six Acres Cha~itable GambLing Organization
two yea~ License renewal is January 1999. The State
Gambling Control Board requires aLL premise permits must be
renewed at the time of the Organization's two year License
renewal.
._~ ~/~k you/r
~~-
Rick Anders~
Outreach six Acres
Site Developer
#05138
aOJt:"'_oo~ Il"TC)
TTPU n~UTa J.<lITU"'l
e~C:nT ~~ CT ~on
...
West
STATE OF MINNESOTA
GAMBLING CONTROL BOARD
PREMISES PERMIT RENEWAL APPLICATION
IFOR BOARD USE
IAMT PAID
I CHECK NO.
I DATE
ONLY I
I
e,
LG214PPR PRINTED:
LICENSE NUMBER: B-05138-012
EFFECTIVE DATE: 06/01/98
EXPIRATION DATE: 12/31/98
NAME OF ORGANIZATION: Outreach Six Acres
GAMBLING PREMISES INFORMATION
NAME OF ESTABLISHMENT WHERE GAMBLING WILL BE CONDUCTED
Trumps
317 S Main St
Stillwater 55082
COUNTY Washington IS THE PREMISES LOCATED WITHIN THE CITY LIMITS?: Y
LESSOR INFORMATION
DOES YOUR ORGANIZATION OWN THIS SITE?: No
IF NO, LIST THE LESSOR:
Scott Zahren
317 S Main St
Stillwater MN 55082
NAME OF PROPERTY OWNER (WHEN NOT LESSOR) :
o
AMOUNT PAID FOR RENT PER MONTH:
AMOUNT PAID PER OCCASION:
.
SQUARE FEET PER MONTH:
SQUARE FEET PER OCCASION:
18
BINGO ACTIVITY
BINGO IS CONDUCTED ON THIS PREMISES: No IF YES, REFER TO INSTRUCTIONS FOR REQUIRED ATTACHMENT
STORAGE ADDRESS
317 S Main St
Stillwater MN 55082
BANK INFORMATION
Goodhue Co National Bank
222 Bush St
Red Wing MN 55066
GAMBLING BANK ACCOUNT NUMBER: 507974900
ON THE LINES PROVIDED BELOW LIST THE NAME, ADDRESS AND TITLE OF AT LEAST TWO PERSONS
AUTHORIZED TO SIGN CHECKS AND MAKE DEPOSITS AND WITHDRAWALS FOR THE GAMBLING ACCOUNT.
THE ORGANIZATION'S TREASURER MAY NOT HANDLE GAMBLING FUNDS.
Robert L. Cuh\C\V\d-('( r,b!:) j)er\i( h ~tt Qw - fY)f'J 5St/tt; AS':>6tcU\t g(\Y'hl1\~ Mu}U~e(
LCl%e.. UI v ene s 11100 'PerllLh ~yc. l2.\~ - MN 5~6(.1" Acco( \r\1 ' NQflt1q((
be b(Q ,~ e ~ \\,e P5S C?> i I B \-h \.G.\ \ N \-J 'Js . (h N '55il4B [> C\f)l b l \ f1 '
{\~ (if \\ \~ DS\f6\ d l SSS \\ 6~ lC\X\G N \~, ~c~~n QuO'\d') ffiN 554lJS C to
(BE SORE TO COMPLETE THE REVERSE SIDE OF THIS APPLICATION)
THIS FORM WILL BE MADE AVAILABLE IN ALTERNATIVE FORMAT (I.E. LARGE PRINT, BRAILLE) UPON REQUEST
.
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RESOLUTION NO. 98-
A RESOLUTION OF APPROVAL OF A MINNESOTA
GAMBLING PREMISES PERMIT RENEWAL FOR
OUTREACH SIX ACRES
AT TRUMPS DELUXE GRILL & BAR
317 S. MAIN STREET
WHEREAS, Outreach Six Acres has submitted an application to the City of Stillwater,
requesting City approval of a Minnesota Lawful Gambling Premises Permit Renewal
application, and
WHEREAS, it has been demonstrated to the City Council that the organization is collecting
gambling monies for lawful purposes.
NOW, THEREFORE BE IT RESOLVED, that the City of Stillwater approves of the gambling
premises permit renewal requested by Outreach Six Acres, 1555 118th Lane N.W., Coon
Rapids, MN, at Trumps Deluxe Grill and Bar, located at 317 S. Main Street, in the City of
Stillwater, Minnesota. The Mayor and City Clerk are directed to sign the acknowledgment on
the permit renewal application, and are to attach a copy of this Resolution to the application to
be submitted to the State of Minnesota Gambling Control Board.
Enacted by the Stillwater City Council this 20th day of October, 1998.
Jay Kimble, Mayor
Attest:
Nile Kriesel, Acting City Clerk
West
STATE OF MINNESOTA
GAMBLING CONTROL BOARD
PREMISES PERMIT RENEWAL APPLICATION
IFOR BOARD USE
IAMT PAID
I CHECK NO.
I DATE
ONLY I
I
.1
LG214PPR PRINTED:
LICENSE NUMBER: B-05138-015
EFFECTIVE DATE: 07/01/98
EXPIRATION DATE: 12/31/98
NAME OF ORGANIZATION: Outreach Six Acres
GAMBLING PREMISES INFORMATION
NAME OF ESTABLISHMENT WHERE GAMBLING WILL BE CONDUCTED
Freighthouse
305 S Water St
Stillwater 55082
COUNTY Washington IS THE PREMISES LOCATED WITHIN THE CITY LIMITS?: Y
LESSOR INFORMATION
DOES YOUR ORGANIZATION OWN THIS SITE?: No
IF NO, LIST THE LESSOR:
Janet F Sabes
60 S 6th St #2540
Minneapolis MN 55402
NAME OF PROPERTY OWNER (WHEN NOT LESSOR) :
o
AMOUNT PAID FOR RENT PER MONTH:
AMOUNT PAID PER OCCASION:
1.
SQUARE FEET PER MONTH:
SQUARE FEET PER OCCASION:
79
BINGO ACTIVITY
BINGO IS CONDUCTED ON THIS PREMISES: No IF YES, REFER TO INSTRUCTIONS FOR REQUIRED ATTACHMENT
STORAGE ADDRESS
305 S Water St
Stillwater MN 55082
BANK INFORMATION
Goodhue County Natl Bank
222 Bush St
Red Wing MN 55066
GAMBLING BANK ACCOUNT NUMBER: 507974900
he \;~ 0.,
M6(~
ON THE LINES PROVIDED BELOW LIST THE NAME, ADDRESS AND TITLE OF AT LEAST TWO PERSONS
AUTHORIZED TO SIGN CHECKS AND MAKE DEPOSITS AND WITHDRAWALS FOR THE GAMBLING ACCOUNT.
THE ORGANIZATION I S TREASURER MAY NOT HANDLE GAMBLING FUNDS. A S:i ~ :i T C'I ..., T
r7 /760 f'e""\l e l--t flv ~
"Clb~-I'T ~. CO""'^\OI.Y\d.~... R.e<! v..J~V\7J.'f'I\^' ~)S-06:b G......bL..1/VlAIl'lf2.i'f?(
Lc.. R CA. e u.. , v e V\ e S !lk{) ~flilh -k J)td WI"5i ml'\ 5Sb~lc ACc..oLW\.-\-Ync'--V\CJ~C'r
\\ferlfY \~C)'\ 11~~LC\.i\1 ~\\\I C/\C\n2(\})\d\ )llN 65448
TY:~SYGld 1555 1l~ft1 LClf\t' NN,: (('/)I) t2 ciJJds: mN 55Y48
(BE SURE TO COMPLETE THE REVERSE SIDE OF THIS APPLICATION)
~~'
THIS FORM WILL BE MADE AVAILABLE IN ALTERNATIVE FORMAT (I.E. LARGE PRINT, BRAILLE) UPON REQUEST
.
.
.
RESOLUTION NO. 98-
A RESOLUTION OF APPROVAL OF A MINNESOTA
GAMBLING PREMISES PERMIT RENEWAL FOR
OUTREACH SIX ACRES, INC.,
AT THE FREIGHT HOUSE RESTAURANT
305 S. WATER STREET
WHEREAS, Outreach Six Acres has submitted an application to the City of Stillwater,
requesting City approval of a Minnesota Lawful Gambling Premises Permit renewal
application, and
WHEREAS, it has been demonstrated to the City Council that the organization is collecting
gambling monies for lawful purposes.
NOW, THEREFORE BE IT RESOLVED, that the City of Stillwater approves of the gambling
premises permit requested by Outreach Six Acres, Inc., 1555 l1Sth Lane N.W., Coon Rapids,
MN, at The Freight House Restaurant at 305 S. Water Street, in the City of Stillwater,
Minnesota. The Mayor and City Clerk are directed to sign the acknowledgment on the permit
renewal application, and are to attach a copy of this Resolution to the application to be
submitted to the State of Minnesota Gambling Control Board..
Enacted by the Stillwater City Council this 20th day of October, 1998.
Jay Kimble, Mayor
Attest:
Modi Weldon, City Clerk
Minnesota Department of Public Safety
Alcohol and Gambling Enforcement Division
444 Cedar St-Suite 133
St. Paul, MN 55101-5133
(651)296-6439 TDD (651)282-6555
APPLICATION AND PERMIT
FOR A TEMPORARY ON-SALE LIQUOR LICENSE
TYPE OR PRINT INFORMATION
NAMEOFORGANUATION
Wash. Co. Historic Courthouse
STREET ADDRESS
DATE ORGANIZED
1982
CITY
Stillwater
BUSINESS PHONE
)
TYPE OF ORGANIZATION
o CLUB DCHARITABLE DRELIGIOUS ~OTHER NONPROFIT
ADDRESS
1639 Helena Rd., Oakdale MN 55128
ADDRESS
8533 1m erial Ave., Cotta e Grove MN 55016
ADDRESS
1412 Cotta e Drive Stillwater MN 55082
TAX EXEMPT NUMBER
see attached sheet
STATE ZIP CODE
MN 55082
DATES LIQUOR WILL BE SOLD
Friday, Nov. 20, 1998 6:30pm to 9pm
ORGANIZATION OFFICER'S NAME
Sherry Timmerman (Advisory Committee)
ORGANIZATION OFFICER'S NAME
Herb Reckin er Advisor Committee
ORGANIZATION OFFICER'S NAME
Wal A r h on Advisor Committee
Location where license will be used. If an outdoor area, describe Washington County Hi stori c Courthaouse
inside of DUildiRg, from 6'30pm to 9pm for a Restoratiot:l frrncfrtddng npnpfit
Will the applicant contract for intoxicating liquor services? If so, give the name and address of the liquor licensee providing the service.
r.h;lmp;l gnp wi 11 hp pllrr.hi'l sf'd from Sutl ers Wine & Spi rits. Honorary volunteers, members
of the Wash. Co. Historic Courthouse Volunteer Association will serve the champagne.
Will the applicant carry liquor liability insurance? If so, the carrier's name and amount of coverage.
(NOTE: Insurance is not mandatory.) Washingon County will provide coverage.
APPROVAL
APPLICATION J.\>1UST BE APPROVED BY CITY OR COUNIY BEFORE SUBMITfING TO ALCOHOL & GMffiLING ENFORCEMENT
CITY/COUNTY DATE APPROVED
CITY FEE AMOUNT LICENSE DATES
DATE FEE PAID
SIGNATURE CITY CLERK OR COUNTY OFFICIAL
APPROVED Alcohol & Gambling Enforcement Director
Note: Do not separate these two parts, send both parts to the address above and the original signed by this division
will be returned as the license. Submit to the city or County at least 30 days before the event.
. PS-09079 (6/98)
Minnesota Department of Public Safety
Alcohol and Gambling Enforcement Division
444 Cedar St-Suite 133
St. Paul, MN 55101-5133
(651)296-6439 TDD (651)282-6555
APPLICATION AND PERMIT
FOR A TEMPORARY ON-SALE LIQUOR LICENSE
TYPE OR PRINT INFORMATION
N OF 0 ANIZATION
1 v~
STREf:T ADDRES8I ~
I 'f Id-. ..s. c..:JI<. fr-z.e
NAME OF PEAAON MA G APPLICATION
70m ~.~/ET,-
DATES LIQUOR WILL BE SQLD
lOr- ~ t../~ 0/8
ORGANIZATION OFFICER:,.S NAME
~u C '€.O.s.ou
ORGANIZATION OEijICER'S NAME
0~ /-rp.4e/lJw
ORGANIZ] ATION OFFICER:.S NAME
~-f+ OLSW .
fi;:6 z:.d 11-Jg-Ic()~3
DATE QRGoANIZED TAX EXEMPT NUMBER
Iii' 3.;l;l.3~
cm ZIP CODz-E
~7;I//.V~ ~4
BUSINESS PHONE. HOME PHONE
(',~ "'39~KJ>CD (bid..) 3"-~{)~
TYPE OF ORGANIZATION ./
o CLUB o CHARITABLE ORELIGIOUS ~OTHER NONPROFIT
ADDRESS
It) 131
ADDRESS
I" ''/ S.
ADDRESS
I ~i'
.5 .s17III.JA-~
7710 Sr
S'17 '1_t4~
~ r; IIvlrrr:.~
Location where license will be used. If an outdoor area, describe
/1/J... S Or,e,eELcY
,
.jr: 1I....,~T€/l..J M - ~U-
;
Will the applicant contract for intoxicating liquor services? If so, give the name and address of the liquor licensee providing the service.
I.. .
}.1fA--
Will the applicant carry liquor liability ins~ce? If so, the carrier's name and amount of coverage.
(NOTE: Insurance is not mandatory.) 9
APPROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMTITING TO ALCOHOL & GAMBLING ENFORCEMENT
CITY/COUNTY Sn ' DATE APPROVED
CITY FEE AMOUNT LICENSE DATES
DATE FEE PAID
SIGNATURE CITY CLERK OR COUNTY OFFICIAL
APPROVED Alcohol & Gambling Enforcement Director
Note: Do not separate these two parts, send both parts to the address above and the original signed by this division
will be returned as the license. Submit to the city or County at least 30 days before the event.
PS-09079 (6/98)
MEMORANDUM
TO: Mayor and Council
FR: City Coordinator
RE: Part time Police salaries
DA: October 15, 1998
Discussion:
The part time police officers are requesting a salary increase. Salaries for part time police
officers have not been adjusted since 1995. It is becoming increasingly difficult to recruit
and retain part time police and I believe part of the problem is the salary paid to the
officers. Therefore, I would recommend that the Council adjust the salaries according to
the attached schedule This amounts to a 3 % increase for 1998 and a 3% increase for
1999 (Note: the actual $ increase for 1998 would be less than 3% because the salaries
would not go into effect until 10/1/98).
This item is on the consent agenda.
~~
Recommendation:
Council adopt salary as per attached schedule.
.
.
.
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RESOLUTION NO 98-
APPROVING SALARY SCHEDULE
FOR PART TIME POLICE OFFICERS
Be it resolved, that the following salary schedule for Part Time Police Officers is hereby
approved:
Patrol Officer Sergeant
Hours Effective Effective Effective Effective
Step Worked 10/1/1998 1/1/1999 10/1/1998 1/1/1999
1 0-520 $8.30 8.55 9.05 9.35
2 521-1040 8.85 9.15 9.25 10.00
3 1040-2080 9.45 9.75 10.45 10.76
4 2081-3120 10.65 10.95 11.85 12.20
. 5 over 3120 11.85 12.20 13.00 13 .40
Adopted by the Council this 20th day of October, 1998.
MAYOR
ATTEST:
CITY CLERK
.
MEMORANDUM
.
TO: Mayor and Council
FR: City Coordinator
RE: Administrative Assistant
Position
DA: October 15, 1998
Discussion:
I will be presenting Council with a recommendation for the Administrative Assistant
position at the meeting next Tuesday per the attached Resolution No. 98-271( Note: I still
need until Monday to verify acceptance of the position by the candidate that I will be
recommending to the Council and will "fill in the blank" by Tuesday). The resolution
includes the salary schedule that was approved for 1998 for the Administrative Assistant
position (previously for Marcy Cordes).
I would also request that the holiday, sick leave and vacation schedules for this position
be modified to be consistent with the provisions of the labor agreements for other
employees. Prior to about 1992, the Policy and Procedures Manual contained provisions
for personal benefits (i.e., holidays, sick leave and vacations) for employees who were
not covered by labor agreements. In other words, management staff. In about 1992 the
Managers became subject to a labor agreement and the manual now covers only two
"exempt" employees - the City Coordinator and the Administrative Assistant position.
Further, the labor agreements for other employees contains language that is somewhat
more favorable (to the employees) than the manual and I believe it would be appropriate
to provide the Administrative Assistant the same level of benefits that other city
employees now enjoy.
.
This can be accomplished by adopting a resolution amending the Policy and Procedures
Manual by changing Section 7-4 (B)- Holidays, Section 7-5 Vacation (A.2) and Section
7-6 (C) - Sick Leave, to include language similar to that which is contained in the
Managers agreement. The attached Resolution NO. 98-272 contains the recommended
changes.
Recommendation:
Adopt Resolution No. 98-271, establishing employment for Administrative Assistant
position and Resolution No. 98-272, amending the City of Stillwater Policy and
Procedure Manual
...
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RESOLUTION NO. 98-271
".
APPROVING FULL TIME EMPLOYMENT OF
CHANTELL KADIN AS ADMINISTRA TIVE ASSISTANT
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the full
time employment of Chantell Kadin as Administrative Assistant, from and after
November 9, 1998, for a probationary period of one year, is hereby approved; and that as
compensation for the services the said Chantell Kadin shall receive a beginning salary of
$44,496.00 and hospital medical insurance benefits as set forth in Resolution No. 98-209;
and other City benefits appropriate for the position.
Adopted by the City Council this 20th day of October 1998.
MAYOR
.
ATTEST:
CITY CLERK
.
/ ...
MEMORANDUM
TO: Mayor and Council
FR: City Coordinator
RE: Administrative Assistant
position
DA: October 19, 1998
Discussion:
I would like to request the hiring of Chantell Kadin as Administrative Assistant. Ms. Kadin has a
Masters degree in Public Administration, experience as an Administrative Assistant with another
Minnesota City as well as experience with county government. Ms. Kadin has demonstrated that
she has the educationa, skills and knowledge required for the position. I believe that she will be
an excellent addition to the city work force.
I am recommending a start date of November 9, 1998. Resolution No. 98-271 should be adopted
if Council approves.
Recommendation:
Council adopt resolution 98-271, approving employment of Chant ell Kadin as Administrative
Assistant with the City of Stillwater.
"
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CHANTELL Y. KADIN
l
August 25, 1998
-.
City of Stillwater
ATTN: Personnel
216 North Fourth Street
Stillwater,"NIN 55082
To Whom It May Concern:
Please find enclosed my resume and completed application for the position of Administrative Assistant/Personnel
~oordinator: My previous professional experience in city administration and city planning, formal education, and
future career mterests in the public sector will be a great benefit to the City of Stillwater.
Cu:rent~y, I am employed as an Assistant Director of the Undergraduate Admissions Department at Hamline
Um:r~rsIty. Although, I only recently began this position, I believe the Administrative AssistantlPersonnel Cpordinator
pos~tlOn with the City of Stillwater is a great opportunity which is more suited to my skills and abilities, I accepted the
posItion at Hamline University due to some political unrest which was occurring within the City ofIsanti,
Prior to. working at Hamline University, I was employed as the Assistant City Administrator for the City oflsanti. As
the ~~sIst~nt City Administrator, my primary responsibilities included: all aspects of planning and zoning;
admmIstenng the City's Planning Commission and Park Board; coordinating and conducting land use public hearings;
administering the Joint Powers Board which was formed with two other cities for a shared Building Official; budgeting
for th:ee C.ity departments; supervision of the Deputy Clerk, Building Official, and Receptionist; editing and publishing
the CIty-wIde newsletter; and handling all aspects ofliability insurance for the City.
~re taking the position with the City of Isanti, I had more than three years of progressive planning experience as a
~er for Dakota County, "Nllnnesota. My work in Dakota County consisted of planning and zoning administration,
coordinating public hearings, project management oflong-tenn development plans, and the administration of two
county-wide ordinances and a county-wide abatement program. My work in Dakota County was recognized by the
National Association of Counties. The Cesspool Abatement Program (a program to upgrade failing septic systems)
received a National Association of Counties Achievement Award. I also had the opportunity to work closely with staff
from local municipalities, the National Park Service, and the Department of Natural Resources (DNR). The breadth of
my responsibilities also involved constant contact with the County Board of Commissioners, Planning Commission,
Zoning Board of Adjustment, and the general public, Because of this experience at Dakota County, I am very familiar
with the City of Stillwater.
My Master of Arts in Public Administration degree was obtained from Hamline University's Graduate Program. Some
of my graduate coursework includes: Human Resource Management, Public Policy Analysis, and Public Fiscal
Management. My Bachelor of Arts degree was obtained through Hamline University's College of Liberal Arts, My
major area of study was Political Science with an emphasis in Public Service and minors in Management and
Philosophy,
Thank you for your time and consideration, I am available for an interview at your earliest convenience and look
forward to hearing from you!
Sincerely,
.',./' /
.- .:"---._~/ / .
-,/ "1' --./
"-.- ,/ -- .~-- ---.--...- i
Chantell Y. Kadin
.losures
1403 BRANDL\VOOD ROAD. \VHITE BEAR LAKE, MINNESOTA 55110. (651) 426-3535 or 523-2440
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RESOLUTION NO. 98-271
APPROVING FULL TIME EMPLOYMENT OF
AS ADMINISTRATIVE ASSIST ~
BE IT RESOLVED, by the City Council of the City of Stillwater, innesota, that the full
time employment of as Administrativ 'Assistant, from and
after November 9, 1998, for a probationary period of one ye ., is hereby approved; and
that as compensation for the services the said I' shall receive a
beginning salary of $44,496.00 and hospital medical ins ance benefits as set forth in
Resolution No. 98-209; and other City benefits approR 'ate for the position.
/
/1
Adopted by the City Council this 20th day ~1tober 1998.
,/ .
ATTEST:
MAYOR
-
FYJ-
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RESOLUTION NO. 98- 209
APPROVING SALARY AND LONGEVITY PAY SCHEDULES AND
HOSPIT AL/MEDICAL INSURANCE CONTRIBUTION
FOR ADMINISTRA TIVE ASSISTANT
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the salary
and longevity pay schedules for the position of Administrative Assistant, as shown on attached
Exhibit A, is hereby approved; and
BE IT FURTHER RESOLVED, that effective January 1, 1998, the Employer will contribute
up to three hundred seventy five dollars ($375) per month for employee toward employers
group health and long-term disability insurance, including dependent coverage.
Adopted by the Council this 11th day of August, 1998.
JaY~
Attest:
.
{!J~o~'~ { u, aJ~
Morh Weldon, City Clerk
.,
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'i
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Effective January 1, 1998:
~
After 1 Year
$44,496
$45,732
Effective January 1, 1998:
.
After 5 Years
$72 per month
.
:..:' ,.,~ ;-":::t'~~~:7?{,~~:'l~~~.?JP:~~~'*:~~~:~~:7,;:t?'~t~~ rf:(~1~~?{~??~~\~~ ;~:~t.~;~:~7':' ._':~~;~:";~
EXHIBIT A
SALARY AND LONGEVITY SCHEDULES
FOR ADMINISTRATIVE ASSISTANT
ANNUAL SALARY
After 2 Years
After 3 Years
$46,968
$48,204
LONGEVITY
After 10 Years
After 15 Years
$150 per month
$226 per month
f'-fJ
After 4 Years
$49,440
After 20 Years
$264 per month
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RESOLUTION No. - 98-272
'i..
AMENDING CITY OF STILLWATER
POLICY AND PROCEDURES MANUAL
.
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the City of Stillwater
Policy and Procedures Manual is hereby amended as follows:
1. Effective October 20, 1998, section 7-4B, Holidays, shall read as follows:
B. Exempt Emplovees - Exempt employees shall be granted leave with regular pay on the
following holidays:
New Year's Day
President's Day
Independence Day
Veteran's Day
Day after Thanksgiving
Christmas Eve Day or New Year's Eve Day
Martin Luther King Day
Memorial Day
Labor Day
Thanksgiving Day
Christmas Day
Immediately preceding the 151 anniversary date of employment, the employee shall be entitled to
one additional floating holiday.
When a holiday falls on a Sunday, the following Monday shall be a holiday, and when a holiday
falls on a Saturday, the preceding Friday shall be a holiday.
To be eligible for holiday pay, nonexempt employees must have been on pMd status on the day
before and the day after the holiday.
.
Nonexempt employees who are required to work on a holiday shall receive overtime pay in addition
to their normal holiday pay in accordance with their respective collective bargaining agreement.
All floating holidays must be taken at the mutual convenience of both the employee and employer.
2. Effective October 20, 1998, Section 7-5, Vacations, shall read as follows:
A. Method of Accrual
1. Nonexempt employees shall earn vacation leave according to their respective collective
bargaining agreements.
2. Exempt employees shall earn vacation leave at the following rate:
From 0 thru 12 months employment
From 1 year thru 4 years employment
After 4 years thru 10 years employment
After 10 years thru 15 years employment
After 15 years
5/6 day per month
10 days per year
15 days per year
20 days per year
One (1 additional day for each year up
To twenty years for a maximum of25 days.)
B. The City will make a reasonable effort within the needs of the city to schedule major vacations at
times requested by employee, provided that adequate advance notice is given by the employee. .
Vacation schedules shall be set by the employer with due regard to the seniority of the employee, the
. C.
D.
E.
F.
preference of the employee and the need for efficient and uninterrupted operation of the department.
Once scheduled, an employee's vacation shall not be changed unless approved by the department
head.
Nonexempt employees are allowed to carry over unused vacation time into the next year in
accordance with their respective bargaining agreements.
Exempt employees are allowed to carry over up to ten (10) days of unused vacation time into the next
year.
Special written authorization from the City Coordinator must be granted to accumulate vacation in
excess of the two above paragraphs.
When requesting use of vacation time or use of personal holidays the vacation request form must be
completed and approved by the employee's department head. Ifthe request is denied, the department
head shall return the request form with the denial indicated and a reason for the denial indicated. If
the request is approved, the department head shall forward the request slip to the City Coordinator.
G. For the purpose of determining the date on which the benefit schedule changes, vacation time shall
accrue on January 1 st immediately preceding the employee's anniversary date.
3. Effective October 20, 1998, Section 7-6 (C), Sick Leave, shall read as follows:
C. All exempt employees shall accumulate sick leave at the following rate:
.
If term of employment has been six (6) months, but less than two (2) years, two (2) weeks at full pay.
If term of employment has been 2 to 5 years, full pay for four (4) weeks, half pay for nine (9) weeks.
If term of employment has been 5 to 10 years, full pay for thirteen (13) weeks, half pay thirteen (13)
weeks.
If term of employment has been 10 to 15 years, full pay for thirteen (13) weeks, half pay for thirty-
nine (39) weeks.
If term of employment has been 15 to 20 years, fullpay for twenty six (26) weeks, half pay for
twenty-six (26) weeks.
If term of employment has been 20 to 25 years, full pay for thirty-nine (39) weeks, half pay for
thirteen (13) weeks.
If term of employment has been 25 years or more, full pay for fifty-two (52) weeks.
a. No disability benefits shall be paid for absences in excess ofthree (3) consecutive days without a
doctor's certificate as to sickness disability.
b. An employee may use the full entitlement only once annually.
c. Any days used by an employee must be replaced at the following earning rate:
Employees with less than five (5) years service shall earn a sickness disability leave time at the
rate of one day for each month worked.
Employees with five (5) years but less than ten (10) years service shall earn sickness disability
leave time at the rate of one and one-half (1-1/2) days for each month worked.
Employees with ten (10) or more years service shall earn sickness disability leave time at the rate
of two (2) days for each month worked.
d. Sickness disability leave time cannot be earned during the time an employee is on sick leave. Sick
leave earned back shall be figured on a pro rata basis each month with no earn back of leave for
that portion of sick leave used during the month.
e. Sickness disability leave time shall be earned as a replacement for used leave and the sick leave
balance shall not exceed the schedule of sick leave benefits above.
.
f. For the purpose of detennining the date on which the benefit schedule changes, sick leave shall
accrue on January 1 immediately preceding the employee's anniversary date.
Adopted by the City Council this 20th day of October 1998.
MAYOR
ATTEST:
CITY CLERK
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. MEMO
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To:
From:
Subject:
Date:
Mayor and City Council II. ~
Steve Russell, Community Development Director f ~
Adoption of Aiple Property/Kolliner Park Master Plans
October 16, 1998
Background
The City Council directed preparation of the Master Plan for the Aiple Property and Kolliner
Park March 3, 1998. Since that time, three community workshops and two questionnaires have
be used by the City Planning Commission, Parks Board, Historic Preservation Commission and
Downtown Parking Commission in developing the recommended Master Plan (see attached
resolution).
A critical implementation item is the purchase of the railroad land that runs along the inland
(west) side of the property. This land is available for purchase and staff recommends the City
obtain an appraisal of the land to use in negotiating purchase of the seven-acre site.
The Master Plans reflect a low intensity use that makes it possible to enjoy the location on the St.
Croix while maintaining and enhancing the natural and historic character of the site.
No special Master Park provisions have been made for the possible construction of a new St.
Croix bridge although a "C" alternative bridge location would significantly impact the enjoyment
of the south end of the park.
Enclosed with the plan is a cost estimate for constructing the park plans as proposed. Costs are
organized in two phases with the optional elements for a visitor center on shoreline rip-rap.
Phase I costs for trail construction site furnishings landscaping and picnic shelter/restroom
construction is $853,000. Most of this work would take place on the north (downtown) end of
the site with a trail connection to the south end.
A second Phase II implementation includes improvements to the remainder of park would cost
$1,287,900. This phase should not be implemented until more is known about the bridge
construction. There may be opportunities to coordinate park construction with the bridge
location and trial access.
The optional Aiple Property Park elements include river edge treatment $648,754 and the
conversion of the terminal building to a modem visitor's center $1,897,204. Kolliner Park costs
are $761,336.
The cost of park improvements should not get in the way of park plan adoption. Many sources of
local, state and federal funds are available to improve parks in such prominent locations with
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Mayor and City Council
Page 2
October 16, 1998
.
such wide-user benefit.
Recommendation
-Approval of Aiple Property Park and Kolliner Park master Plan (resolution)
-Direct staff to obtain appraisal of railroad property for possible purchase
Attachment
Park Master Plans
CPC Resolution 98-2
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.. MEMORANDUM
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TO: Planning Commission and Parks Board
FR: Steve Russell, Community Development Director
DA: October 7, 1998
RE: Public Hearing on Park Master Plans for Aiple Property and Kolliner Park
Background:
The lease for the Aiple Property ended this year. In anticipation of the land becoming available
to the City , a Master Plan is being developed. The Master Plan was developed with input from a
Joint Plan Committee comprised of the Planning Commission, Parks Board, Historic
Preservation Commission, Downtown Parking Commission and City Council.
Two workshops were held and a questionnaire distributed to the Stillwater community on the
future park use of the site.
The Plan being presented is the result of the workshops and analysis of site opportunities and
constraints, plan committee meetings and meetings with resource group representatives (National
Park Service, DNR and Boundary Area Commission).
Plan Summary:
The attached summary describes the park elements in the Master Plans. Both plans are low
intensity with picnic areas, natural plantings, trails, picnic structures and restrooms. A fishing
pier and boat storage for small rowboats is provided. The historic significance of the site would
be interpreted at selected locations along the walkway. The attached information describes the
various park elements and provide a Master Park map.
Character sketches of sections of the park are provided to get the flavor of the plan. A visitor
center alternative is shown in pictures and sketches for the terminal building. For Kolliner Park a
swimming beach and reconstructed bathhouse is shown for that area.
At meeting time, cost estimates and phasing of improvements will be presented.
Recommendation (Planning Commission and Parks Board):
Receive presentation, hear comments from the public, discuss plan and recommend plan for
approval to the City Council (October 20, 1998).
Attachments
"
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The Aiple Property And Kolliner Park
SRF No. 0982991
September 22, 1998
.
Description of the Master Plan
The Aiple Property
The Master Plan for the Aiple. Property is designed to maximize pedestrian access to the 20-acre
riverfront property, while respecting its unique location and natural river floodplain character.
Access is provided from four points: a multipurpose path extends north into downtown adjacent
to the existing railroad line; an improved sidewalk connection to an existing public parking lot
and to downtown via Main Street; pedestrian and automobile access to trails and parking at the
main entry opposite the Oasis service station; and vehicular access to parking from the
Sunnyside Marina road. In all cases, access requires crossing property that is currently private.
A lO-foot-wide multipurpose trail runs the length of the Aiple Property, connecting the park's
features. The trail loops back on itself at the south end, creating a continuous 1.5-mile hike from
downtown and back. The 10- foot width of the trail allows for security patrols by police squad .
cars. Safety lighting mounted on low poles is discreetly placed along the path.
The park includes two new floating docks on the water: a public fishing pier at the south end of
the site and a permanent mooring for the Cayuga barge, which would become a viewing deck
and interpretive exhibit.
The Cayuga, which was donated to the City, would be moved from its current location at the
south end to a new location opposite the main entry. Along with the barge would be four slips
for visitor boats or a water taxi.
Near the barge, the centerpiece of the park is a large lawn area for picnicking and informal
recreation. The lawn area is served by two picnic shelters, a restroom and a small parking lot.
At the center of the lawn area, an old section of limestone foundation wall could be cleaned up to
serve as a backdrop for programmed events such as small concerts, weddings and group
meetings.
Just south of the picnic area is a woodland garden bisected by wood chip trails that includes a
special planting area to attract butterflies.
In addition to a fishing pier, the south end of the park will include a new structure that will house
equipment for the St. Croix Rowing Club, a public restroom and park maintenance room. An
open seating area amongst a shrub and flower bed will provide a location for informal picnicking
.
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and wildlife watching. After removing a large industrial pier, the natural beach shoreline will be
cleaned up and improved to provide the City's only direct access to the water's edge south of
Mulberry Point.
All along the trail system, points of natural or historical interest are called out with interpretive
markers and benches so that school children, residents and visitors alike gain a full appreciation
of the natural and historical significance of the park.
Kolliner Park
The Master Plan for Kolliner Park seeks to return it to its former splendor as a swimming beach
with a historic limestone bathhouse. The bathhouse would be located and detailed as close as
possible to the original facility (constructed in 1931), while conforming to current design
standards. It would include changing rooms, portable toilets, and space for lifeguards. The
existing beach, adjacent to the bathhouse, with minimal improvements, would provide safe
access to the water for swimmers. A narrow lawn area extends south along the water, providing
space for picnicking and informal recreation. At the south end of the lawn is a public fishing
pier, connected to the bathhouse area by a paved path.
Access to the swimming beach is provided for cars by upgrading an existing entrance road and
parking lot for 20 cars. The plan also suggests the possibility of a commercial water taxi
mooring, which would provide an exciting means of visiting the beach from downtown
. Stillwater or from the park at the Aiple property, while minimizing the impact of cars on the site.
North of Highway 64 and the historic lift bridge, the site remains largely unchanged from its
current natural state. Although the north end of Kolliner Park was once home to rustic
campgrounds, its most valuable use today is as a natural backdrop to the river, as seen from
downtown Stillwater. The existing service road is retained. Additional planting along the
water's edge is contemplated as a means to enhance the value of the shoreline to birds and to
other wildlife.
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Q
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=
Kolliner Aiple
Park Site ParI{ Site
en Z en Z ~~
e ~
0 0 0 0 ~ 0
~ ~ ~ ~ ~~
~ 1-3 o 0
:I: :I: :r: :I: < en
~ ~
e Q..
~
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~
en
\. \. 10- Foot
Paved Path
~ ~ Water Taxi
\. \. Fishing Pier
\. Reconstruct
Bathhouse
\. lWoodland
Path
\. \. /\. Interpretive
Signage
\. \. \. Highway
Access
\. \. Wildlife
Planting
\. \. Picnic
Shelter
\. \. Restroom
\. \. \. Parking
\. \. \. Picnic
Clearing
\. Kayak/Canoe
Launch
\. Rowing Shell
Storage
\. Visitor
Boat Docks
\. Swimming
Beach
\. Sandy
Shoreline
\. Overlook
~ St. Croix
Visitor Ctr.
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EXlSTI~
RAilROAD TRACKS TO REMAIN
LIGHTING FOR PEDESTRIAN SAFETY
IMPROVED STillWATER
WELCOME SIGN
TRAIL GATEWAY
IMPROVED WAlKWAY FROM
DOWNTOVlN TO TRAIL
INFORMATION KIOSK
-EXISTING EXCURSION BOAT
AND VISITOR DOCKS
POSSIBLE WALKWAY CONNECTION
TO TRAIL FROM LOWEll PARK
INFORMATIONAL KIOSK
NEW TREE AND SHRUB PLANTING
FOR SONGBIRDS
ilCNIC SHELTER
'ICMCAREA
(IVET{ EDGE PROMENADE
ASI:vJTH OVERlOOKS
W1U
:AYUGA BARGE
WlU{ORKING RIVER EXHIBIT
ATRI\CCESSIBlE RAMP AND DOCK
S OvITH 4 VISITOR SLIPS,
'OSSIBlE WATER TAXI
020;50 100 200
~
A.
ST. CROIX RIVER
1C'0 YEAR FlOOD
ElEVATION 692
--- SHORELAND EASEMENT
-
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Aiple mp~rty &: KnlJiner Park M.."tCf Plan
s..pl.m~r 10, 1998
NORTH'
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'(\\S-,\O -,\0
PICNIC AREA
WATER TAXI MOORING
RECONSTRUCTED BATHHOUSE
SWIMMING BEACH
RENOVATE EXISTING
PARKING FOR 20 CARS
PAVED PATH
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ayuga
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NEW SHRUB PlANTINGs
SHOlT PRAIIUE GRASSES
WITH WILOF1.OWERS
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PlANTINGS FOR BUmRFUES
EXISnNG IUP RAP TO REMo\JN
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INFORMo\TION IOOSK
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AND VISITOR. DOCI<S
POSSIBLE WALKWAY CONNECTION
TO TRAIL FROM lOWEU PARK
BARGE
WORIONG RIVER EXHIBIT
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WITH.. VISITOR SUPS.
POSsIBlE WATE1l. TAXI
1('0 YEAR FlOOD
ELEVATION 69'
SHORElAND EASEMENT
0""0 '00 100
ru-1...-l
NORTH'
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Aiple PropertlMaster Plan
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WILDLIFE PlANTINGS
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LIMITED ACCESS
GRAVEL DRIVE
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WATER TAXI MOORIN(;
PICNIC AREA
RECONSTRUCTED BATHHOUSE
SWIMMING BEACH
RENOVATE EXISTING
PARKING FOR 20 CARS
PAVED PATH
PAVED PATH
ASHING PIER
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Stillwater
Aiple Pari< Site
Cost Estimate
ELEMENT PHASE 1 PHASE 2 TOTAL
Quantity Cost Quantity Cost Quantity Cost
DEMOUTION AND SITE PREPARATION $157,900.00 $130,300.00 $288,200.00
PAVING, TRAILS, AND PARKING $175,800.00 $220,400.00 $396,200.00
WATER EDGE SO.OO S202.4OO.00 S202.4OO.00
UTlUTIES $11,100.00 $38,600.00 $49,700.00
SITE FURNISHINGS $81.soo.00 $97,100.00 $178.600.00
LANDSCAPING $130,700.00 $47,100.00 $177,800.00
UGHTlNG $86,000.00 $43,000.00 $129,000.00
ARCHITECTURE $21 0,000.00 $500,000.00 $710,000.00
TOTAL BY PHASE I $853,000.00 $1,278,900.00 $2,131,900.00
TOTAL $2,131,900.00
8% design fee $170,552.00
10% contingency $213,190,00
GRANDTOTAL" ',--', .. :-:{:;:S}'~,:>:>1:>:U#:;<' ,',.. , i(S:>;; ;':.f': </[::\-i!:' .. ::_':::-:';~t:::;~ '-i-;~7Y(~( :nj, V:Ni}J:}: 12,515,842.00
1011511998
SRF Consulting Group, Inc.
...;-....
.
.
.
.'
Stillwater
SI. Croix Visitor Center Option
and Riprap Installation
Cost Estimate
10/15/1998
SRF Consutting Group, Inc.
.
ELEMENT PHASE 1 PHASE 2 TOTAL .
Quantity Cost Quantity Cost Quantity Cost
DEMOUllONAND SITE PREPARATION $93,500.00 $0.00 $93,500.00
PAVING, TRAIlS, AND PARKING $118,400.00 $0.00 $118,400.00
SITE FURNISHINGS $18,500.00 $0.00 $18,500.00
LANDSCAPING $27,400.00 , $0.00 $27,400.00
ARCHITECTURE $1,350,000.00 $0.00 $1,350,000.00
TOTAL BY PHASE $1,607,800.00 $0.00 $1,607,800.00
TOTAL $1,607,800.00
8% design fee $128.624.00
10% contingency $160,780.00
GRAND TOTAL. " .',.....,..... /"::-/~:';-" -,:-,:::.:<..:,>:,:~-:" .~,~, , . ;:..;.;~) .- ..:._._~,. ."., .'.---,.. '$1;897,204.00
ELEMENT PHASE 1 PHASE 2 TOTAL
Quantity I Cost Quantity I Cost Quantity I Cost
REPLACE RIPRAP $549,800.00 $0.00 $549,800.00
TOTAL BY PHASE $549,800.00 $0.00 $549,eoo.oo
TOTAL $549,800.00
8% design fee $43,984.00
10% contingency $54,980.00
.,
.
.
Stillwater
Kolliner Park Site
Cost Estimate
1011511998
SRF Consulting Group, Inc.
"
'.
ELEMENT PHASE 1 PHASE 2 TOTAL
Quantity Cost Quantity Cost Quantity Cost
DEMOunON AND SfTE PREPARATION $58,700.00 $0.00 $58,700.00
PAVING, TRAILS, AND PARKING $98,500.00 $0.00 $98,soo.00
WATER EDGE $121.700.00 $0.00 $121,700.00
UTIunES $0.00 $0.00 $0.00
srTE FURNISHINGS $34,000.00 $0.00 $34,000.00
LANDSCAPING $73,300.00 $0.00 $73,300.00
UGHTlNG $9,000.00 $0.00 $9.000.00
ARCHITECTURE $2SO,OOO.OO $0.00 $2SO,OOO.OO
TOTAL BY PHASE $645,200.00 $0.00 $645,200.00
TOTAL $645,200.00
8% design lee $51,816.00
10% contingency $64,520,00
.
.
.
.
.
Stillwater
Aiple Property Site
Cost Estimate
10120/1998
SRF Consulting Group, Inc.
ELEMENT PHASE 1. PHASElb PHASE 2 TOTAL
Quantity Cost Quantity Cost Quantity Cost Quantity Cost
DEMOUTlON AND SITE PREPARATION $126,900.00 $41,000.00 $130,300.00 S298,2OO.00
PAVING, TRAILS, AND PARKING $58,800.00 $116,900.00 S220,4OO.00 $396,100.00
WATER EDGE $0.00 $0.00 S202,4OO.00 S202,4OO.00
UTlUTlES $0.00 $11,100.00 $38,600.00 $49,700.00
SITE RJRNISHINGS $27,000.00 $48,500.00 $97,100.00 $172,600.00
LANDSCAPING $78,000.00 S52,700.00 $47,100.00 $177,800.00
UGHTlNG $62,000.00 $24,000.00 $55,000.00 $141,000.00
ARCHITECTURE $60,000.00 $150,000.00 SSOO,OOO.OO $710,000.00
SUBTOTAL BY PHASE $412,700.00 $444,200.00 $1,290,900.00 $2,147,800.00
8% design fee $33.016,00 $35,536,00 $103.272.00 $171,824,00
10% contingency $41,270.00 $44,420.00 $129,090.00 $214,780.00
TOTAl BY PHASE $486,986.00 S524,156.00 $1,523,262.00
.
.
.
.
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF STILLWATER
REQUIRING REGULATING TOWING COMPANIES
AND REQUIRING LICENSES THEREFORE
THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN:
1. License Required. All individuals, firms or companies providing police ordered tow
truck or towing services within the City of Stillwater must have a towing license according to the
terms of this Ordinance and any reasonable regulations adopted by the City Council in
furtherance thereof.
2. Issuance. The licenses may be issued by the City Clerk with the advice and consent of
the Director of Public Safety.
3. Fee. The license fee is one hundred and no/I 00 dollars ($100.00) and may be charged
from time to time by resolution of the City Council. License fees are due on the 15t of January in
each calendar year.
This Ordinance will be in full force and effect from and after the passage and publication
according to law.
Adopted by the City Council of the City of Stillwater this _ day of
, 1998.
CITY OF STILL WATER
Jay L. Kimble, Mayor
ATTEST:
Morli Weldon, Clerk
:7'-
(,
.
.
.
MEMORANDUM
October 14, 1998
TO: Mayor and City Council
FROM: Tim Thomsen
Parks Director
SUBJECT: Pioneer Park Restroom Construction Cost
Project 9819
DISCUSSION:
The Master Park Plan for Pioneer Park done in 1996 stated that the projected cost to renovate the
restrooms would be $105,000. The low bid to renovate the restrooms was $80,000, so we are lower than the
projected cost from the original Park Plan.
Many items raise the costs in the renovation. It has to be in full compliance with ADA. This means
changing and moving inside walls, having handicapped assessable sinks, toilets and hand bars. We also
need to run a separate power line just for the restrooms. Power for the restrooms now comes from the band
shell underground and it will not be large enough for the new lights. This project also adds a significant
roof structure to improvement appearance, lighting and ventilation. The Park and Recreation Board have
reviewed these features, and the architectural style closely follows the design proposed in the Master Plan
(see attachment).
Before I had the working plans completed I had two architectural firms and two contractors look at
the existing structure and they all agreed that the footings and existing floors are in great shape (no cracks),
and that the City would be better offworking with the existing structure rather than building a new one.
If Council wishes to see a new building, the City will see more costs than projected in 1996.
According to a contractor to demolish the existing building and footings will be approximately $10,000. To
complete a new building will involve an architect drawing new plans (approximately $1200 - $3000), new
footings, blocks, plumbing and possibly new sewer and water lines to the street under the new wall and
sidewalk which could almost double the price.
RECOMMENDATION:
With the footings and structure being as sound as they are, it would be my recommendation to
renovate the existing building rather than build a new one.
ACTION REQUIRED:
If Council concurs with the recommendation they should pass a motion adopting Resolution No. 98-
_, ACCEPTING BIDS AND AWARDING CONTRACT FOR PIONEER PARK RESTROOM
REMODELING (PROJECT 9819).
"
,
"
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RESOLUTION NO. 98-
ACCEPTING BIDS AND AWARDING CONTRACT FOR
PIONEER PARK RESTROOM REMODELING
(PROJECT 9819)
.
WHEREAS, pursuant to an advertisement for bids for the Remodeling of the Pioneer Park Restrooms, bids
were received, opened and tabulated according to law, 'and the following bids were received complying with
the advertisement:
Bailey Construction
Stillwater,MN
$80,000.00
Jay Brothers, Inc.
Forest Lake, MN
$88,500.00
AND, WHEREAS, it appears that Bailey Construction of Stillwater, Minnesota is the lowest responsible
bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
STILL WATER, MINNESOTA:
1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Bailey
Construction of Stillwater, Minnesota in the name of the City of Stillwater for the Remodeling of the
Pioneer Park Restrooms according to the plans and specifications therefore approved by the City
Council and on file in the office of the City Engineer. .
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made
with their bids, except the deposits ofthe successful bidder and the next lowest bidder shall be
retained until a contract has been signed.
Adopted by the City Council this 20th day of October, 1998.
Jay Kimble, Mayor
ATTEST:
Modi Weldon, City Clerk
.
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. MEMO
.
.
To:
From:
Subject:
Date:
Mayor and City Council
Steve Russell ~
Request for Approval of Natural Resource Inventory for Phase II Expansion Area
October 14, 1998
In order to have a complete environmental inventory of the natural features of the Phase II
annexation area (January 1999), the Open Space Committee recommends the preparation of a
natural resource inventory for the development area. The inventory would be used to protect area
natural resources and pattern development around those resources. Park or open space
dedications could be based on the protection of natural resources as well as the provision of park
areas. The information could also be used in a DNR grant request to purchase a portion of the
site for open space.
The inventory would help implement comprehensive plan natural resource policies and AUAR
mitigation requirements. The cost of the inventory could be charged to the phase II development
as a part ofproject review.
If approved by the Council, the owner of the property will be contacted for permission to prepare
the inventory.
Recommendation: Approval of natural resource inventory of Phase II expansion area
(resolution).
Attachment: Proposal for natural resources inventory Phase II expansion area.
BONESTROO ROSENE ANOERLIK
~ Bonestroo
_ ... Rosene
~ Anderlik &
1 \J 1 Associates
Engineers & Architects
October 15, 1998
11 6516361311
10/15/98 08:54 151 :02
NO:863
<~\
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Web.flt~, www,lIone.lrOo.'lllI1
Mr. Steve Russell
Community Development Director
City of Stillwater
216 North 4th Street
Stillwater, MN 55082
Dear Steve:
Thank you for requesting a scope of services description and estimate for completing a
natural resources inventory and management recommendations for a portion of the
City's annexation area, The information I, provided in the form of this letter agreement
between the City of Stillwater ("City") and Bonestroo, Rosene, Anderlik & Associates,
Inc. ("Ecologist").
Project Description
.
The City will soon annex an area bounded by County Road 15. the Zephr Railroad
tracks, Neal Avenue and Boutwell Avenue ("Annexation Area"). The area includes
significant natural resources, including tributaries to Brown's Creek, large wetlands,
remnant prairies and woodlands. The area also includes existing homes and farm
fields.
The City adopted the AUAR Mitigation Plan In August. 1997. The plan committed the
City to protecting significant natural resources In the Annexation Area, ~nd to minimizing
or mitigating impacts to natural resources resulting from development of the area,
This natural resources inventory to be conducted by the Ecologist will provide the City
with a field Inventory end careful evaluation of the natural communities in the area to be
annexed. It will record this Information In meps and data files In a GIS format for the
City's future use. It will also provide detailed management recommendations for natural
communities and storm water management In the Bfea, to help the City to identify and
prioritize future management of resources and open space in the area.
Ecologist's Scope of Basic Services
Ecologist's natural resources specialists and engineers will complete the following tasks
as Basic Services:
".
2335 Wt-Sl Highway 36 · St. Paul, MN 55"3 .612"636-4600 . Fax: 612"636-1311
80NESTROO ROSENE ANDERLIK
1ir 6516361311
10/15/98 08:54 B :03
NO:863
MI: Steve Russell
Stillwater, MN
O<:Iob.r1~, 1"8
""2
.
.
1. Identify and Map Natural Communijlea
Based on information and aerial photos used to develop the AUAR, Ecologist will
identify and outline the wetland and upland natural community areas in the study ares.
It is estimated that five significant natural communities exist in the study area.
Boundaries and acreage will be determined for each community. The sites will be
clearly identified and labeled on aerial orthophotos. This information will be digitized,
and provided to the City in digital and hard copy format with the final report.
2, Field Inventory
Ecologist will complete a field inventory of each wetland and upland community
identified in Step 1. The folloWing Information will be collected within each area:
· Tree species composition
· Shrub species composition
· Ground cover speCies composition
· Aquatic species composition
· Wildlife observations, including sightings and indications of habitat quality
· Disturbance indicators
· Scenic qualities
· Other information useful for management recommendations
A Field Report will be completed for each community, and the information collected for
each community will be provided to the City with the final report.
The woodland communities will be inventoried In the Fall, 1998, and again in early
Spring, 1999 to identify spring ephemerals and other early~blooming species.
3. Evaluation and Classification
When the Field Inventory is completed, the Ecologist wirl classify the natural community
areas surveyed based on ecological quality. Ecologist will use the same classification
and ecological ranking system used by the ONR's County Biological Survey (CBS). The
CBS program is nationally recognized for its work, and for the classification and
ecological ranking system it has developed. The ecological ranking system grades
each community like a report card, with an "A" being the highest quality and a "0" being
the lowest. By using this system to Identify natural areas, the City has a technically
sound set of information that can be easily used and interpreted by other natural
resource profeSSionals for future planning and management.
The ecological "grade~ and reference Information will be included in the GIS data files
and described in the final report.
"
"
.
BONESTROO ROSENE ANDERLIK
.6516361311
10/15/98 08:54 I5l :04
AIr, Steve Russ.'1
Stillwater. MN
October 1l1t08
PtgfJ3
4, Management Recommendations
When the classification of natural communities is completed, Ecologist will work with the
City to develope set of management recommendations for each natural community.
This will include specific strategies for protection, restoration, management and
mitigation of development impacts as well a8 recommendations for storm water
management to avoid or minimize impacts to the Browns Creek tributaries and wetlands
in the study area. The Ecologist will work with the City's staffl Open Space
Commission, Planning Commission and other. identified by the City to chose and adapt
management strategies that fit the needs and values of the City.
5. Final Report
The Ecologist will complete a final report to the City that will include maps of the natural
community areas, a detailed description of the findings and classification of each area,
and management recommendations for each area, including storm water and natural
community management actions. Twenty copies of the report will be provided to the
City, along with digital maps and data files for the natural communlty areas, compatible
with the City's Geographic Information System.
6. Project Deliverables
· One set of infrared photos for the study area with outlines indicating wetland and
upland natural community areas.
· Natural community inventory forms for each site Inventory.
· Summary describing each natural communl1y area and indicating the ecological
classification for each site in the study area
· Digital and hard copy mapa indicating the natural community area boundaries,
community types, and ecological classification
· Management recommendations for each natural community area.
· Final report inClUding all of the Information provided above, and describing the
natural resources inventory procels
· Up to fOur meetings to discuss the resu~s of the inventory with groups identified by
the City.
7, Supplemental Service - Assistance with DNR Grant Proposal
The City has expressed interest in developing a grant proposal to the Minnesota DNR to
assist in protection and management of significant natural communities identified during
the natural resourcealnventory.
The Ecologist will assist the City to develop the Natural and Scenic Area Grant
proposal, or others identified by the City, a8 requested. Costs for assistance with the
proposal will be billed on an hourly basis. as work Is requested and directed by City
Staff. The grant proposal is due at the ONR by March 31, 1999.
NO:863
(
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.
..
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.
.
80NESTROO ROSENE ANDERLIK
'&16516361311
10/15/98 08:54151:05
NO:863
AIr, StfWfI Russell
StHlwatfJr, /IN
Octob., f 45, 1 e98
p."
,',
City Responsibifities
City staff will review and approve the map of sites to be inventoried. The City will work
with the Ecologist to review inventory and classification results, and to discuss
management recommendations. The City will identify groups for public meetings, and
organize and publicize the meetings. Three 10 four meetings should be scheduled by
the City to discuss the results of the inventory and proposed management
recommendations with the City's Open Space Commission! developers, area residents,
Planning Commission and City Council.
Com pen satlon
The costs associated with the above tasks are estimated as follows:
Natural community Inventory and Mapping
5 communities ~! 10 hours each, $72.00 per hour) _.
.1Aanage".1~nt recorr'mendations (12 hours, $72,00Ihour),_
Storm water management recommendations
Pr '89t engin~~r, 10 hours at $63.00Ihour)
Complete report and public participation
30 hours} $72.00,per hour)_
E enses, milea e, rintin &
$~!~.QO.
864.
630.
.,,-.----
2,160.
""'200.
~! 454.
TOTAL Est!r:nated Cost
For completion of the Ecologist's Basic Services as outlined above, the City will pay the
Ecologist on an hourly basis in accordance with the Billing Rate Schedule attached 8S
Appendix A, with a not-to-exoeed fee of $7,254 without authorization from the City. In
addition, the City will pay the Engineer's Reimbursable expenses, which are estimated
at $200,
"Supplemental Services"--defined as services authorized by the City and performed by
the Ecologist which are not included in Basic Services-shall be paid for by the City on
an hourly basis in accordance with Appendix A.
Standard Terms and Conditions
The Standard Terms and Conditions attached in Appendix B are incorporated in this
Agreement.
...............................,............-.
'i
BONESTROO ROSENE ANDERLIK
Mr. Sfev. Russell
StillWater. MN
1il6516361311
10/15/98 08:54!51:06
October fA 1008
p.,. 5
Please have both copies signed by the City and return one copy to Sherri Buss of Our
firm a8 our notice to proceed. We appreciate the opportunity to continue our service to
Stillwater.
Sincerely,
BONESTROO, ROSENE, ANDERLIK &
ASSOCIATES, INC.
By
Otto G. Bonestroo, CEO
Date
I\8RAIUHnMKlV.GRlSljllwel.. AI.02. N. R..lmlcIOC
Accepted by:
CITY OF STILLWATER
By
Printed name and title
Date
And by
Printed name and title
Date
NO:863
^
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',.
::.
MEMORANDUM
"
.
October 14, 1998
.
TO: Mayor and City Council
FROM: Tim Thomsen
Parks Director
SUBJECT: Pioneer Park Restroom Construction Cost
Project 9819
DISCUSSION:
The Master Park Plan for Pioneer Park done in 1996 stated that the projected cost to renovate the
restrooms would be $105,000. The low bid to renovate the restrooms was $80,000, so we are lower than the
projected cost from the original Park Plan.
Many items raise the costs in the renovation. It has to be in full compliance with ADA. This means
changing and moving inside walls, having handicapped assessable sinks, toilets and hand bars. We also
need to run a separate power line just for the restrooms. Power for the restrooms now comes from the band
shell underground and it will not be large enough for the new lights. This project also adds a significant
roof structure to improvement appearance, lighting and ventilation. The Park and Recreation Board have
reviewed these features, and the architectural style closely follows the design proposed in the Master Plan .
(see attachment).
Before I had the working plans completed I had two architectural firms and two contractors look at
the existing structure and they all agreed that the footings and existing floors are in great shape (no cracks),
and that the City would be better off working with the existing structure rather than building a new one.
If Council wishes to see a new building, the City will see more costs than projected in 1996.
According to a contractor to demolish the existing building and footings will be approximately $10,000. To
complete a new building will involve an architect drawing new plans (approximately $1200 - $3000), new
footings, blocks, plumbing and possibly new sewer and water lines to the street under the new wall and
sidewalk which could almost double the price.
RECOMMENDATION:
With the footings and structure being as sound as they are, it would be my recommendation to
renovate the existing building rather than build a new one.
ACTION REOUIRED:
If Council concurs with the recommendation they should pass a motion adopting Resolution No. 98-
-' ACCEPTING BIDS AND AWARDING CONTRACT FOR PIONEER PARK RESTROOM
REMODELING (PROJECT 9819). .
.
.
.
RESOLUTION NO. 98-
ACCEPTING BIDS AND AWARDING CONTRACT FOR
PIONEER PARK RESTROOM REMODELING
(pROJECT 9819)
WHEREAS, pursuant to an advertisement for bids for the Remodeling of the Pioneer Park Restrooms, bids
were received, opened and tabulated according to law, and the following bids were received complying with
the advertisement:
Bailey Construction
Stillwater, MN
$80,000.00
Jay Brothers, Inc.
Forest Lake, MN
$88,500.00
AND, WHEREAS, it appears that Bailey Construction of Stillwater, Minnesota is the lowest responsible
bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
STILLWATER, MINNESOTA:
1.
The Mayor and Clerk are hereby authorized and directed to enter into a contract with Bailey
Construction of Stillwater, Minnesota in the name of the City of Stillwater for the Remodeling of the
Pioneer Park Restrooms according to the plans and specifications therefore approved by the City
Council and on file in the office ofthe City Engineer.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made
with their bids, except the deposits of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed.
Adopted by the City Council this 20th day of October, 1998.
Jay Kimble, Mayor
ATTEST:
Modi Weldon, City Clerk
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· MEMO
To:
From:
Subject:
Date:
Mayor and City Council
Steve Russell ~
Additional Information for Aiple Property/Kolliner Park Master Plan Public Hearing
October 19, 1998
Attached is additional correspondence from River Environmental Agencies that have participated
in developing the Master Plans. At this point, it appears the basic plans are acceptable to the
DNR and Department of Interior with the Lower St. Croix Management Agency Executive
Director suggesting that the park areas revert back to a "natural" state. I do. not believe his
statement reflects the sentiment of member agencies.
The bridge alternative "C" would require City Park land to be constructed. Also, as can be seen
in the bridge graphic, the bridge would impact the quality of recreation and open space
experience of park users. These impacts and the relationship of the park to the bridge will have
to worked out during park plan implementation and future bridge design.
Attachments: Letters NPS, LSCMC, MnDNR
.
.
'0-'6-98; 4:00PM; USDI-NPS
;715 4B3 328.5
'" :2
.
United States Department of the Interior
IN R.EPL .,. REFIll 10:
NATIONAL PARK SERVICE
Sl Croix National Scenic Riverway
40 1 HamIlton Street
P 0, Box 708
St Croix Falls, Wisconsin S4024-0708
.
October 16, 1998
L3215(SACN)
Mr. Steve Russell
City of Stillwater
216 North 41h Street
Stillwater, Minnesota 55082
Dear Steve:
I am sorry we had to cancel the October 15 meeting we had planned in which the National Park
Service and representatives of the Department of Natural Resources would meet with you and
your consultants regarding the AipleIKolliner Park Plan. Unfortunately, we tried to schedule that
meeting with too short of timeframe. Please don't ~ceive the meeting cancellation as an-
indication oflack of interest on our part in your Stillwater Aiple Park Plan.
Weare pleased that the City of Stillwater is planning to convert this industrial site into a park .
that will both protect the riverway values and provide for visitor use and enjoyment.
We look forward to, in the near future, the opportunity to review your project in more depth with
you and your consultants.
Sincerely,
0,:;
Anthony L. Andersen
Superintendent
.
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Conceptual Elevation in Aiple Park
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St. Croix Riper
Braun Alternate "e"
Aiple Park
tOATH
o 200
Figure 12 - Braun Alignment COver Aiple Park
A Graceful Solution for a Maqn/{lcen! RiL'er '. '''.~_. '_," ~~..;,:,Cr~~.j,i 46
Niver <'.T~~~~
Cooperaf/on Between Responsible Management Agencies
LOWER ST. CROIX
MANAGEMENT COMMISSION
MEMBER AGENCIES
NATIONAL PARK SERVICE - U.S. DEPARTMENT OF THE INTERIOR
DEPARTMENT OF NATURAL RESOURCES-STATE OF MINNESOTA
DEPARTMENT OF NATURAL RESOURCES- STATE OF WISCONSIN
MINNESOTA-WISCONSIN BOUNDARY AREA COMMISSION (EX-OFFICIO)
LOWER ST. CROIX NATIONAL SCENIC RIVERWA Y
October 2, 1998
:Mr. John A. Larson, ASLA
SRF Consulting Group, Inc.
One Carlson Parkway North, Suite 150
Minneapolis MN 55447-4443
Re: Stillwater Aiple and Kolliner Properties Master Parks Plan
Dear :Mr. Larson:
.
This will confirm our conversation yesterday. The Commission considers planning for these two
sites to be premature until more is known about the proposed new four lane bridge and the
disposition of the lift bridge.
The philosophy of the Wild and Scenic River Act is to promote a "natural" appearance for
properties within the boundaries of the Riverway, as viewed from the water. Under the General
Management Plan, in effect since 1976, little could be done with either site except to let them
revert to a "natural" state.
However, the preferred alternative for the new Cooperative Management Plan will allow existing
parks to be further improved. This could provide some scope for the Kolliner site, if it is a pre-
existing park. Incidentally, you may wish to consult St. Croix County, since it has overlapping
jurisdiction.
u~
nce W. "Buck" Malick
Executive Director
Cc: Mr. Steve Russell
.
COORDINATION OFFICE
Minnesota-Wisconsin Boundary Area Commission, 619 Second Street, Hudson, Wisconsin 54016-1576
Minnesota Telephone 651.436.7131 Wisconsin Telephone 715.386.9444
EMAIL: stcroix@state.wi.us
.
Minnesota Department of Natural Resources
Metro Waters, 1200 Warner Road, St. Paul, MN 55106-6793
Telephone: (612) 772-7910 Fax: (612) 772-7977
July 22, 1998
Mr. Steve Russell
City Hall
216 North Fourth
Stillwater, MN 55082
Re: Aiple and Kolliner Properties Development Scenarios
Dear Mr. Russell:
.
The Metro Region has reviewed the infonnation you sent to us on June 25, 1998 regarding the City's
proposals to redevelop the Kolliner and Aiple properties. Many ofDNR Waters comments were
communicated at the meeting in May. I have asked other DNR disciplines for comments and input and
received comments from our Section of Trails and Waterways. They support the public opportunities the
plans will provide. Funding assistance could be available for a new boat launch if the site would be
operated as free and equal access for all. There may be opposition, however, to constructing a boat launch
at this property, depending on the fate of the Mulberry Point access and the results of the Cooperative
Planning process that is still underway. Trails and Waterways also supports the installation ofa fishing
pier, which likewise could be eligible for funding assistance.
The railroad grade would present an excellent trail opportunity to connect Stillwater to the south. Local
~ail grant funding is a good possibility for this project. Scott Kelling, Trails and Waterways, (772-7937)
IS eager to discuss opportunities to partner with the city on any of these public recreation projects.
I noticed that this version of the options matrix shows the Tour boats moving to the north end of the
property under all scenarios, however, on the concept alternatives drawings only option C. Shows
relocation of the docks and large parking area. Has this changed from the original presentation? Re-use of
the fertilizer building may be dependent on the zoning of that parcel, and whether a conditional use permit
could be granted for a change in use.
We look forward to another agency meeting on this subject. If yeu have <wy questions, please cont.'l.ct me
at 772-7915.
Sincerely,
~l)\\\ ~~c)v~
Molly Shodeen
Area Hydrologist
c:
Steve Johnson, DNR
Scott Kelling, DNR
Buck Malick, BAC
John Larson, SRF
.
DNR Information: 612-296-6157, 1-800-766-6000 . TrY: 612-296-5484, 1-800-657-3929
An Equal Opportunity Employer
Who Values Diversity
ft Printc:d on R~t.:)"d~d Paper ContJining a
'-.J Minimum of IOc, Po~t.Con~urncr \Va.'h:
MA7LfC lJt1{f tJM
.-
-
IN REPLY REFER TO,
United States Department of the Interior
NATIONAL PARK SERVICE
ST. CROIX NATIONAL SCENIC RIVERWAY
401 HAMilTON STREET, P.O. BOX 708
ST. CROIX FAllS, WISCONSIN 54024-0708
August 26, 1998
K18(SACN)
Mr. Steve Russell
Community Development Director
City of Stillwater
216 North 4th Street
Stillwater, Minnesota 55082
Dear Steve:
This letter is St. Croix National Scenic Riverway's formal response to the revised alternatives and .
preferred alternative recommended by SRF Consulting Group, Inc. on July 14, 1998. I understand that
the City of Stillwater approved SRF's recommendation. We contacted Mr. Michael McGarvey of SRF
to obtain the most current planning documents.
In general, I endorse the concept of Alternative A for the Aiple property with minimum, low impact
developments. I agree with public sentiment that trails, native plantings, and perhaps a picnic shelter
would be appropriate for the Aiple property. More extensive and costly developments might not be
suitable, but it is difficult to be more specific at this conceptual stage of planning. The proposals for
Kolliner Park seem too ambitious for the space available and perhaps not in keeping with the
"improving the natural enviroIllI1ent of the river." At any rate, site developments at both locations will
require approval from various agencies with zoning and permitting responsibilities.
Regarding the visitor center, we encourage the city of Stillwater to pursue such a facility if the city
deems it to be in their best interests. As I stated at our meeting on July 2 with you and Mr. John
Larson of SRF, the National Park Service is not interested in planning, building and operating a facility
in the terra building on the Aiple property.
From our perspective, visitor centers are very expensive to build and maintain and operate. A visitor
center, to be justified, should meet a critical need to provide education and orient visitors to a resource.
Often this can be accomplished in less expensive ways. Regarding the Aiple site, visitors are drawn to
the downtown area of Stillwater - that is the ideal location for a visitor center. The terra building is
not at a location that would draw these visitors. Finally, a 6000 square foot visitor center .
\
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.
.
does not fit the conceptual framework of alternative A:, a facility of this size would require a larger
parking lot in my opinion and drive more intensive developments that fit Concept D rather than A I
have heard interest expressed in an interagency facility on numerous occasions since my arrival at St.
Croix twelve years ago. While people have referred to this facility as a visitor center, it really functions
as an office to provide services related to zoning, land use planning, and water surface use. It would be
a one-stop location to obtain regulatory information. lbis function does not require a full-blown visitor
center housing exlubits, an auditorium, etc. An interagency office could be located in any office
building in cities situated along the lower riverway at a much lower cost.
Finally, the planning for the Aiple Park and Kolliner Park should be fleXIble enough to accommodate
any bridge crossing that might be proposed as a result of the current process to find a solution to the
impasse over the St. Croix crossing.
Please put me on the mailing list for future documents produced regarding plans for the two parks. If
you have any questions, please call me at (715) 483-3284, extension 625. Thank you for your interest
in seeking the comments of the National Park Service regarding the master plan for the Aiple Property
and Kolliner Park.
Sincerely,
a~-e.
Anthony L. Andersen
Superintendent
cc:
Mr. Kent Lokkesmoe
Minnestoa Department of Natural Resources
500 Lafayette Rd., Box 32
St. Paul, MN 55155-4032
Mr. TenyMoe
Wisconsin Department of Natural Resources
3550 Mormon Coulee Rd.
LaCrosse, WI 54601
Ms. Molly Shodeen
Minnesota Department of Natural Resources
1200 Warner Rd.
St. Paul, MN 55106
r
Mr. Bernie McGaver
Wisconsin Department of Natural Resources
1808 Fairway Dr.
Hudson, WI 54016
.
Mr. Buck Malick
MN- WI Boundary Area Commission
619 Second St.
Hudson, WI 54016
Mayor Jay Kimble
City of Stillwater
216 North 4th Street
Stillwater, Minnesota 55082
Mr. John Larson
SRF Consulting, Inc.
One Carlson Parkway North, Suite 150
Minneapolis, MN 55447-4443
Mr. William Schenk
NPS - Midwest Regional Office
1709 Jackson Street
Omaha, NE 68102-2571
.
.
.
.
.
MEMORANDUM
October 15, 1998
TO: Mayor and City Council
FROM: Tim Moore
Engineering Technician
SUBJECT: Aiple Lift Station Improvements
DISCUSSION:
Staff has prepared the plans and specifications for the Aiple Life Station
Improvements. In order for this project to be completed before any spring flooding the
next step in the process is to advertise for bids. The proposed bid date would be ,
November 5th with Council review of bids and award at the November 10th meeting. It
will take approximately 14 weeks for the delivery of the items necessary for the lift
station improvements, which will put us into February. The completion date for this
project is March 31, 1999.
In October 1997 Klayton requested that Council allow the expenditures for lift
station improvements from the 1997 budget into the 1998 budget which will be used for
the improvements.
Staff recommends that Council approve the plans and specifications, order the
improvement and authorize advertisement for bids for the lift station improvements.
ACTION REQUIRED:
If Council concurs with the recommendation, they should pass a motion adopting
Resolution No. 98-_, ORDERING IMPROVEMENT, APPROVING PLANS &
SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR
AIPLE LIFT STATION IMPROVEMENTS (PROJECT 9820)
, RESOLUTION NO. 98-
ORDERING IMPROVEMENT, APPROVING PLANS & SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS FOR AIPLE LIFT STATION
IMPROVEMENTS (pROJECT 9820)
WHEREAS, the City Engineer has prepared plans and specifications for the
improvement of Aiple Lift Station and has presented such plans and specifications to the
Council for approval;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
STILL WATER, MINNESOTA:
1. Such improvement is hereby ordered as proposed in the Council resolution
adopted October 20, 1998. '
2. Such plans and specifications are hereby approved.
3.
The City Engineer shall prepare and cause to be inserted in The Gazette
and in the Construction Bulletin an advertisement for bids upon the
making of such improvement under such approved plans and
specifications. The advertisement shall be published for one day, shall
specify the work to be done, shall state that bids will be received by the
City Engineer until 10:00 a.m. on Thursday, November 5, 1998, at which
time they will be publicly opened in the Council Chambers of City Hall by
the City Clerk and Engineer, will then be tabulated and will be considered
by the Council at 7:00 p.m., November 10, 1998, in the Council
Chambers. Any bidder whose responsibility is questioned during
consideration of the bid will be given an opportunity to address the
Council on the issue of responsibility. No bids will be considered unless
sealed and filed with the City Engineer and accompanied by a cash
deposit, cashier's check, bid bond or certified check payable to the City
Engineer for ten (10) percent of the amount of such bid.
Adopted by Council this 20th day October, 1998.
Jay Kimble, Mayor
ATTEST:
City Clerk
.
.
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Recommendations
For
City of Stillwater, Minnesota
$2,500,000
General Obligation Capital Outlay Bonds, Series 1998B
$665,000
General Obligation Improvement Bonds, Series 1998C
Presented to:
Mayor Jay Kimble
Honorable City Council
Mr. Nile Kreisel, Coordinator
Ms. Diane Deblon, Finance Director
Stillwater City Hall
216 North Fourth Street
Stillwater, MN 55082
. I
SPRINGSTED
Public Finance Advisors
. '
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Study No.: S0784C4D4
SPRINGSTED Incorporated
October 14, 1998
RECOMMENDATIONS
.
Re: Recommendations for the Issuance of:
$2,500,000 General Obligation Capital Outlay Bonds, Series 1998B
$665,000 General Obligation Improvement]Bonds, Series 1998C
We respectfully request your consideration of t~e recommendations for the above-named
issues.
.
We recommend the following for the bonds:
1. Action Requested To establish the date and time of receiving
bids and establish the terms and conditions
of the offering.
2. Sale Date and Time T~esday, November 24, 1998 until
12:00 Noon, with award by the City Council
at, P.M. the same day.
3. Authority and Purpose for the Bond Issue T~e Bonds are being issued pursuant to
Minnesota Statutes, Chapter 475 and the
City Charter. In addition, the Series 1998C
Bonds are being issued pursuant to
Mihnesota Statutes, Chapter 429.
Th'e Series 1998B Bonds are being issued
to finance the City's 1998 and 1999 capital
projects. Page 5 lists the projects being
financed by this issue.
,
4. Principal Amount of Offering
Th~ Series 1998C Bonds are being issued
to finance the assessed portion of six
imRrovement projects within the City.
Th$ Series 1998B Bonds - $2,500,000
,
The Series 1998C Bonds - $665,000
5. Repayment Term
The Series 1998B Bonds will mature
February 1, 1999 through 2019.
The Series 1998C Bonds will mature
Fetlruary 1, 2000 through 2009.
6. Term Bonds for Series 1998B
We lare providing in Terms of Proposal for
the Series 1998B, the option for
underwriters to combine multiple maturities
into Isingle term bonds, subject to mandatory
redemption on the same maturity schedule
provided in the Terms of Proposal. The
advantage to the underwriter is that it
provides a large block of bonds, which is
more attractive to certain investors. This in
turn 'is a benefit to the City since selling the
larger blocks of bonds reduces the risk to
.
City of Stillwater, Minnesota
October 14, 1998
.
7. Sources of Payment and Payment
Cycles
.
8. Prepayment Provisions
9. Credit Rating Comments
10. Federal Treasury Regulations
Concerning Tax-Exempt Obligations
(a) Bank Qualification
.
(b) Rebate Requirements
the underwriter, allowing them to lower their
costs and the interest coupons. Since the
bonds are being awarded on a competitive
bid basis and awarded on the lowest true
interest cost, the City will award the bonds
tol the best bid regardless of whether term
bQnds were chosen or not.
Ttile Series 1998B Bonds are being paid
from general ad valorem tax levies. The
City made its first levy in 1997 in anticipation
o~ this issue. Collection of taxes in 1998 will
be used to make the February 1,1999
principal and interest payment. Thereafter,
first-half collections of taxes will be used to
make each August 1 interest payment and
second-half collections of taxes plus surplus
first-half collections of taxes will be used to
make the subsequent February 1 principal
arnd interest payment.
Tthe Series 1998C Bonds are being paid
from special assessments levied against
benefited property. First-half collections of
sRecial assessments will be used to make
th'e August 1 interest payment and second-
h~lf collections of special assessments plus
a~y surplus first-half collections will be used
to: make the subsequent February 1
p~ncipal and interest payment.
For both issues, bonds maturing on or after
February 1, 2007 will be callable on
February 1, 2006 and any day thereafter at
a 'price of par plus accrued interest.
The City is currently rated "A2" by Moody's
In~estors Service. An application will be
m'ade for this issue to ensure continuation of
a Moody's'rating.
The City does not expect to issue over
$10,000,000 in tax exempt obligations in
1998. Therefore, the Bonds are eligible for
bank qualification. Issues which are bank-
qi!Jalified typically receive slightly lower
interest rates than issues which are not
bank-qualified
The Series 1998B Bonds and the
Series 1998C Bonds are subject to the
federal arbitrage requirements, which are
Page 2
City of Stillwater, Minnesota
October 14, 1998
.
(c) Bona Fide Debt Service Fund
(d) Economic Life
.
11. Continuing Disclosure
12. Attachments
.
d~scribed in the summary package
previously provided to the staff. The City
expects to meet the spend-down
r~quirements, thereby avoiding rebate.
Continuous analysis of the funds must be
made to assure compliance. The City
uhdertakes its own rebate calculations.
I
The City must maintain a bona fide debt
s~rvice fund for each issue or be subject to
yield restriction. A bona fide debt service
fund is a fund for which there is an equal
matching of revenue to debt service
expense, with a carry-over permitted equal
td th+6e greater of the investment earnings
ih the fund during that year or 1/12 of the
d~bt service of that year.
The Series 1998B Bonds have been
structured so as to amortize the bonds over
the respective useful lives of the projects
b~ing financed as shown on page 6.
Tl1erefore, they are within the economic life
requirement.
i
F9r the Series 1998C Bonds, the average
m'aturity of 5.59 years is within the
eronomic life of the projects being financed
by this issue.
Tljlese issues are subject to the SEC rules
om continuing disclosure. Under the rules
neb underwriter may underwrite these issues
on offer these bonds in the secondary
market unless the City has pledged to
p~ovide continuing disclosure of certain
events throughout the life of these issues.
Cbntinuing disclosure requires the City to
p~epare an annual report and submit it to
national repositories within a specific time
period. The City has elected to provide its
o~n continuing disclosure.
P~oject listing-Series 1998B Bonds
Debt Service Schedule-Series 1998B Bonds
I
Assessment Income Schedule-
I Series 1998C Bonds
Debt Service Schedule-Series 1998C
I
I Bonds
T ~rms of Proposals
I
Page 3
.
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City of Stillwater, Minnesota
October 14, 1998
I
DISCUSSI0N
The Series 1998B Bonds
The Series 1998B Bonds are being issued pursuant to Minnesota Statutes, Chapter 475 and
the City Charter. Proceeds of this issue are being ~sed to finance the capital outlay needs of
City departments listed on page 5. Page 6 shows the debt service schedule for this issue and
breaks out the amount of principal being paid for e~ch project or set of projects with the same
useful life (Columns 3-8). The issue has been structured to amortize the bonds over the useful
life of the projects being financed. Column 13 of that same page shows the 105% overlevy,
which is required by State law. The City made a 1997 levy in the amount of $133,710 in
anticipation of this issue, which is being collected in 1998. This levy will pay the February 1,
1999 principal and interest payment. Because the levy was made as a debt service levy, it
cannot be used to reduce the bond issue size but ~ust be used to pay debt service. The City
included in its 1998, pay 1999 budget, $150,0001 for the 1998 capital outlay projects and
$175,000 for the 1999 capital outlay projects, for a total 1998 levy of $325,000. The Series
1998B Bonds are structured around these levies. :
The Series 1998C Bonds
The Series 1998C Bonds are being issued pursuant to Minnesota Statutes, Chapters 429 and
475. Proceeds from this issue are being used to fihance various improvement projects within
the City. Special assessments totaling $645,863 were filed with interest accruing from
November 15, 1998 and spread over terms of fiv~ and ten years in even annual principal
payments. Interest on the unpaid balance is beipg charged at a rate of 7.0%. Pages 7
through 9 show the project assessment income for this issue. The composition of this issue is:
Assessments Filed
Costs of Issuance
Underwriter's Discount
$645,863
14,149
4,988
$665,000
Total Issue
!
The schedule on page 10 shows the repayment of the Series 1998C Bonds. The assessment
income is shown in column 8. Assuming no prepayments or delinquencies, a small surplus is
expected in this fund over the life of the Series 1998C Bonds. The collections of special
assessments each year should be sufficient to make the August 1 interest payment due in the
collection year and subsequent February 1 princip~1 and interest payment coming due in the
year of maturity. !
Respectfully submitted,
SPRINGSTED Incorporated
dmf
Page 4
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e
City of Stillwater, Minnesota
General Obligation Capital Outlay Bonds, Series 1998B
Department Project Totals Included
:iMi~il!il~iMt!ll~ill~i!illllll!i!MII!ill!i!il~!tll!il!i!ill!!~~~iII~i!i!tll!ilil!@i!i~i~i!i!i_!!.!i!"fi!I:::~::?:~:::::::::::::~:::::::!fil!i!i::M!iil:iii!!I@MiiIli!illiiilliMIli!i!i!ilii:i!i!i!i!i!IIi!!!i!ii!ifl!i!i;1lf
Department 2 Years 5 Years 7 Years 10 Years 15 Years 20 Years Total
Finance 0 10,000 10,000
Administration 7,500 2,500 10,000
Police 129,850 46,585 23,200 7,000 206,635
Fire 11,320 25,000 36,320
Building Inspections 31,500 500 32,000
Public Works 17,600 6,000 1,000 500 25,100
Engineering 6,000 5,000 11,000
Street 41,000 8,000 39,500 140,000 228,500
Shop 60,000 60,000
Planning 12,750 21,000 33,750
Signs & Lighting -- .30,000 _ -- -- - -.. - - - 30;000
- - -- -- - - - -
- -
--Library- . - -- - u - 6l,6Z8 2,500 56,370 10,800 40,847 172,145
Parking 18,500 19,500 38,000
Parks/Lily Lake , 12,330 56,100 50,750 256,900 1,047,100 1,423,180
Sewer 5,000 6,500 1,000 135,000 147,500
Total Project Costs 129,850 281,713 147,800 183,620 358,200 1,362,947 2,464,130
Additions
Issuance Costs 1,223 2,652 1,392 1,729 3,372 12,832 23,200
Underwriter's Discount 988 2,144 1,125 1,397 2,726 10,371 18,750
Less Investment Earn. (320) (695) (365) (453) (884 ) (3,363) (6,080)
Net Bond Issue 131,740 285,814 149,952 186,293 363,414 1,382,787 2,500,000
Rounded to $5,000 130,000 285,000 150,000 185,000 365,000 1,385,000 2,500,000
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CD
01
Prepared by: Springsted Incorporated (10/8198)
Stilcap1.xJs Composition
.
City of Stillver, Minnesota
General Obligation Capital Outlay Bonds, Series 1998B
Structure of Issue and Repayment Schedule
-
Dated:
Mature:
First Interest:
12/1/98
2/1
2/1/99
Levy Mature ~~~~~~~;ti~~~~f.~~~~~~~~i~~~i~iii~!{~~~~~~~{ii~~{{tf~ll{{~~;~{~~"'~llli{{{{m~~~~~@~j~~~~~~~j~{j~~~~{tjlj~j~j~{~~{;~~{j~{;~{~~~~~f;~~{{{1~{ilm~{{{{{;~@~~ Total Interest Principal 105% of
Year Year 2 Years 5 Years 7 Years 10 Years 15 Years 20 Years Principal Rate Interest & Interest P&I
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11 ) (12) (13)
1997 1999 65,000 35,000 10,000 110,000 3.60% 16,850 126,850 133,193
1998 2000 65,000 55,000 20,000 15,000 15,000 40,000 210,000 3.65% 97,140 307,140 322,497
1999 2001 60,000 20,000 15,000 15,000 40,000 150,000 3.70% 89,475 239,475 251,449
2000 2002 65,000 25,000 15,000 20,000 45,000 170,000 3.75% 83,925 253,925 266,621
2001 2003 70,000 25,000 15,000 20,000 45,000 175,000 3.80% 77,550 252,550 265,178
2002 2004 25,000 15,000 20,000 50,000 110,000 3.85% 70,900 180,900 189,945
2003 2005 25,000 20,000 20,000 50,000 115,000 3.90% 66,665 181,665 190,748
2004 2006 20,000 20,000 55,000 95,000 3.95% 62,180 157,180 165,039
2005 2007 20,000 25,000 55,000 100,000 4.00% 58,428 158,428 166,349
2006 2008 25,000 25,000 55,000 105,000 4.05% 54,428 159,428 167,399
-- 2007 - 2009 - - -_..~ -- - - - - -- ~_._-- ---- -- 25,000 - - 25,000 -60,000 - -1-10,000 - m _ 4.'10% ____50,U5 __ _160,U5__ _168,t8"
2008 2010 30,000 70,000 100,000 4.15% 45,665 145,665 152,948
2009 2011 30,000 75,000 105,000 4.20% 41,515 146,515 153,841
2010 2012 30,000 80,000 110,000 4.25% 37,105 147,105 154,460
2011 2013 35,000 80,000 115,000 4.30% 32,430 147,430 154,802
2012 2014 35,000 85,000 120,000 4.35% 27,485 147,485 154,859
2013 2015 90,000 90,000 4.40% 22,265 112,265 117,878
2014 2016 95,000 95,000 4.40% 18,305 113,305 118,970
2015 2017 100,000 100,000 4.45% 14,125 114,125 119,831
2016 2018 105,000 105,000 4.50% 9,675 114,675 120,409
2017 2019 110,000 110,000 4.50% 4,950 114,950 120,698
,
Total 130,000 285,000 150,000 185,000 365,000 1,385,000 2,500,000 981,235 3,481,235 3,655,297
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Bond Years
Avg. Maturity
N.I.C. Rate
23,136.67
9.25
4.322%
Annual Interest
Plus Discount
Net Interest
981,235
18,750
999,985
Interest rates are estimates; changes may cause significant alterations of
this schedule. The actual underwriter's discount bid may also vary.
Prepared by: Sprlngsted Incorporated (1018198)
Stilcap1.xls Cap Out
city of sti1ltater, Minnesota
General Obligation Improvement Bonds, Series 1998C
Six Projects Included
.
PROJECTED ASSESSMENT INCOME
L.1. 334 - 1998 Streets L.1. 335 - Curve Crest Blvd.
Filing Date: 11/15/1998 Filing Date: 11/15/1998
Filing Collect Interest Interest
Year Year Principal @ 7.000% Total Principal @ 7.000% Total
------- --------- -------- --------- --------
1998 1999 35,779 28,270a 64,049 18,880 14,918b 33,798
1999 2000 35,779 22,541 58,320 18,880 11,894 30,774
2000 2001 35,779 20,036 55,815 18,880 10,573 29,453
2001 2002 35,779 17,532 53,311 18,880 9,251 28,131
2002 2003 35,779 15,027 50,806 18,880 7,930 26,810
2003 2004 35,779 12,523 48,302 18,880 6,608 25,488
2004 2005 35,779 10,018 45,797 18,880 5,286 24,166
2005 2006 35,779 7,514 43,293 18,880 3,965 22,845
2006 2007 35,779 5,009 40,788 18,880 2,643 21,523
2P07 __2008_ 3S,2'I~_ _ ~, 504 _38,~?2 __~_18,~~__ - 1,322 20,201
- --------- -------
TOTALS 357,789 140,974 498,763 188,799 74,390 263,189
a) Includes interest from filing
date to 12/31/1999.
b) Includes interest from filing
date to 12/31/1999.
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Prepared October 8~98
By SPRINGSTED Incorporated
Page 1 of 3
L.I. 336 - Washington Ave.
Filing pate: 11/15/1998
principal
Interest
@ 7.000%
7,347
7,347
7,347
7,347
7,345
2,902c
2,057
1,543
1,028
514
36,733
8,044
Total
10,249
9,404
8,890
8,375
7,859
44,777
c) Includes interest from filing
date to 12/31/1999.
. f 'l~l .
c~ty 0 st~ water, M~nnesota
General Obligation Improvement Bonds, Series 1998C
Six Projects Included
Filing
Year
1998
1999
2000
2001
2002
2003
2004
2005
2006
--2007- -
TOTALS
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co
Collect
Year
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008'
L.I. 337 - Sidewalks
Filing Date: 11/15/1998
Interest
Principal @ 7.000% Total
--------- --------
2,723 l,076a 3,799
2,723 762 3,485
2,723 572 3,295
2,723 381 3,104
2,721 190 2,911
13,613
2,981
16,594
a) Includes interest from filing
date to 12/31/1999.
.
PROJECTED ASSESSMENT INCOME
L.I. 321 - Hazel Street Ravine
Filing Date: 1/ 1/1999
Interest
Principal @ 7.000% Total
--------- --------
1,390 876b 2,266
1,390 779 2,169
1,390 681 2,071
1,390 584 1,974
1,390 487 1,877
1,390 389 1,779
1,390 292 1,682
1,390 195 1,585
1,393 98 1,491
-------.~
12,513 4,381 16,894
b) Includes interest from filing
date to 12/31/1999.
Prepared October 8,4It98
By SPRINGSTED Incorporated
Page 2 of 3
L.1. 331 - Croixwood Blvd.
Filing Date: 1/ 1/1999
Interest
Principal @ 7.000% Total
--------- --------
4,046 2,549c 6,595
4,046 2,266 6,312
4,046 1,983 6,029
4,046 1,699 5,745
4,046 1,416 5,462
4,046 1,133 5,179
4,046 850 4,896
4,046 567 4,613
4,048 283 4,331
36,416 12,746 49,162
c) Includes interest from filing
date to 12/31/1999.
City of stiiltater, Minnesota
General Obligation Improvement Bonds, Series 1998C
Six Projects Included
.
Prepared October 8~98
By SPRINGS TED Incorporated
Page 3 of 3
PROJECTED ASSESSMENT INCOME
- - - - TOT A L - - - - -
Filing
Year
Collect
Year
Principal
Interest
Total
1998 1999 70,165 50,591 120,756
1999 2000 70,165 40,299 110,464
2000 2001 70,165 35,388 105,553
2001 2002 70,165 30,475 100,640
2002 2003 70,161 25,564 95,725
2003 2004 60,09~ 20,653 80,748
2004 2005 60,095 16,446 76,541
2005 2006 60,095 12,241 72,336
2006 2007 60,100 8,033 68,133
__ 2001 _~008 _ _ ____~, 651 __~,826_ 58,483 .
TOTALS 645,863 243,516 889,379
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city of stil~ter, Minnesota
General obligation Improvement Bonds, Series 1998C
Six Projects Included
.
Prepared October 8, 1998
By SPRINGSTED Incorporated
-
Dated:
Mature:
First Interest:
12- 1-1998
2- 1
8- 1-1999
Total Projected
Year of Year of principal 105% Assessment Annual Cumulative
Levy Mat. Principal Rates Interest & Interest of Total Income Surplus Surplus
(1 ) (2 ) (3 ) (4) (5 ) (6) (7) (8) (9) (10)
1998 2000 70,000 3.65% 30,035 100,035 105,037 120,756 15,719 15,719
1999 2001 70,000 3.70% 23,189 93,189 97,848 110,464 12,616 28,335
2000 2002 70,000 3.75% 20,599 90,599 95,129 105,553 10,424 38,759
2001 2003 65,000 3.80% 17,974 82,974 87,123 100,640 13,517 52,276
2002 2004 65,000 3.85% 15,504 80,504 84,529 95,725 11,196 63,472
2003 2005 65,000 3.90% 13,001 78,001 81,901 80,748 0 62,319
2004 2006 65,000 3.95% 10,466 75,466 79,239 76,541 0 59,621
2005 2007 65,000 4.00% 7,898 72,898 76,543 72,336 0 55,414
2006 2008 65,000 4.05% 5,298 70,298 73,813 68,133 0 49,734
2007 2009 65,000 4.10% 2,665 67,665 71,048 58,483 0 37,169
-TOTAI,s:-- - 665,000 146,629. _. _ 811,.629____ ..852,.210_. 882L~79
Bond Years:
Avg. Maturity:
Avg. Annual Rate:
T.I.C. Rate:
3,715.83
5.59
3.946%
4.094%
Annual Interest:
Plus Discount:
Net Interest:
N. I.C. Rate:
146,629
4,988
151,617
4.080%
Interest rates are estimates; changes may cause significant alterations of this schedule.
The actual underwriter's discount bid may also vary.
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CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON
ITS BEHALF. PROPOSALS WILL BE RECEIVED bN THE FOLLOWING BASIS:
,
TERMS OF PROPOSAL
i
I
$2,SOO,od,o
I
CITY OF STILLWATER, MINNESOTA
I
GENERAL OBLIGATION CAPITAL OqTLAY BONDS, SERIES 1998B
(BOOK ENTRY! ONLY)
,
Proposals for the Bonds will be received by Tuesday, November 24, 1998, until 12:00 Noon,
Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint
Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award
of the Bonds will be by the City Council at 7:00 P.M.! Central Time, of the same day.
i
SUBMISSION OF PROPOSALS
I
Proposals may be submitted in a sealed envelope or by fax (651) 223-3002 to Springsted.
Signed Proposals, without final price or coupons, ~ay be submitted to Springsted prior to the
time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal
price and coupons, by telephone (651) 223-3000 lor fax (651) 223-3002 for inclusion in the
submitted Proposal. Springsted will assume no lia,bility for the inability of the bidder to reach
Springsted prior to the time of sale specified above. I All bidders are advised that each Proposal
shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds
regardless of the manner of the Proposal submitted.i
I
DETAILS OF THE BONDS
,
The Bonds will be dated December 1, 1998, as the idate of original issue, and will bear interest
payable on February 1 and August 1 of each year, commencing February 1, 1999. Interest will
be computed on the basis of a 360-day year of twel~e 30-day months.
The Bonds will mature February 1 in the years and ~mounts as follows:
1999 $110,000 2005 $115,000 2010 $100,000 2015 $ 90,000
,
2000 $210,000 2006 $ 95,000 2011 $105,000 2016 $ 95,000
2001 $150,000 2007 $100,000 2012 $110,000 2017 $100,000
,
2002 $170,000 2008 $105,000 2013 $115,000 2018 $105,000
,
2003 $175,000 2009 $110,000 2014 $120,000 2019 $110,000
2004 $110,000
Proposals for the Bonds may contain a maturity schedule providing for a combination of serial
bonds and term bonds, provided that no serial bonq may mature on or after the first mandatory
sinking fund redemption date of any term bond. All term bonds shall be subject to mandatory
sinking fund redemption and must conform to the m~turity schedule set forth above at a price of
par plus accrued interest to the date of redemptiqn. In order to designate term bonds, the
proposal must specify "Last Year of Serial Maturities" and "Years of Term Maturities" in the
spaces provided on the Proposal Form. ;
Page 11
.
.
.
I
BOOK ENTRY ~YSTEM
The Bonds will be issued by means of a book entry system with no physical distribution of
Bonds made to the public. The Bonds will be iss~ed in fully registered form and one Bond,
representing the aggregate principal amount of the Bonds maturing in each year, will be
registered in the name of Cede & Co. as nominee !of The Depository Trust Company ("DTC"),
New York, New York, which will act as securities de'pository of the Bonds. Individual purchases
of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single
maturity through book entries made on the book~ and records of DTC and its participants.
Principal and interest are payable by the registrar td DTC or its nominee as registered owner of
the Bonds. Transfer of principal and interest pa~ments to participants of DTC will be the
responsibility of DTC; transfer of principal and ipterest payments to beneficial owners by
participants will be the responsibility of such participants and other nominees of beneficial
owners. The purchaser, as a condition of delivery bf the Bonds, will be required to deposit the
Bonds with DTC.
REGISTRAR
The City will name the registrar which shall be subj~ct to applicable SEC regulations. The City
will pay for the services of the registrar. '
i
OPTIONAL RED~MPTION
The City may elect on February 1, 2006, and on an~ day thereafter, to prepay Bonds due on or
after February 1, 2007. Redemption may be in whdle or in part and if in part at the option of the
City and in such manner as the City shall determine. If less than all Bonds of a maturity are
called for redemption, the City will notify DTC of the particular amount of such maturity to be
prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to
be redeemed and each participant will then select~ by lot the beneficial ownership interests in
such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest.
i
SECURITY AND pURPOSE
The Bonds will be general obligations of the City f(i)r which the City will pledge its full faith and
credit and power to levy direct general ad valorem taxes. The proceeds will be used finance
1998 and 1999 capital projects.
TYPE OF PROPOSALS
Proposals shall be for not less than $2,481,250 land accrued interest on the total principal
amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in
the form of a certified or cashier's check or a Financial Surety Bond in the amount of $25,000,
payable to the order of the City. If a check is usbd, it must accompany each proposal. If a
Financial Surety Bond is used, it must be from an insurance company licensed to issue such a
bond in the State of Minnesota, and preapproved oy the City. Such bond must be submitted to
Springsted Incorporated prior to the opening of thel proposals. The Financial Surety Bond must
identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the
Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is
required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's
check or wire transfer as instructed by Springsted Ihcorporated not later than 3:30 P.M., Central
Time, on the next business day following the award. If such Deposit is not received by that
time, the Financial Surety Bond may be drawn byi the City to satisfy the Deposit requirement.
The City will deposit the check of the purchase~, the amount of which will be deducted at
settlement and no interest will accrue to the purchaser. In the event the purchaser fails to
comply with the accepted proposal, said amount will be retained by the City. No proposal can
be withdrawn or amended after the time set for r~ceiving proposals unless the meeting of the
Page 12
City scheduled for award of the Bonds is adjourned, recessed, or continued to another date
without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or
. 1/8 of 1%. Rates must be in ascending order. Bonds of the same maturity shall bear a single
rate from the date of the Bonds to the date of Inaturity. No conditional proposals will be
accepted. I
I
i
I
AWARD
i
The Bonds will be awarded on the basis of the lo~est interest rate to be determined on aJrue
interest cost (TIC) basis. The City's computatioljl of the interest rate of each proposal, in
accordance with customary practice, will be controll!ng.. .
The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of
matters relating to the receipt of proposals and ~ward of the Bonds, (ii) reject all proposals
without cause, and, (iii) reject any proposal which the City determines to have failed to comply
with the terms herein.
i
BOND INSURANCE AT PURCHASER'S OPTION
I
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment
therefor at the option of the underwriter, the pur6hase of any such insurance policy or the
issuance of any such commitment shall be at the sole option and expense of the purchaser,of
the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of
insurance shall be paid by the purchaser, except that, if the City has requested and received a
rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating
agency fees shall be the responsibility of the purch~ser.
. Failure of the municipal bond insurer to issue the pblicy after Bonds have been awarded to the
purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on
the Bonds. !
i
CUSIP NUMBERS
,
If the Bonds qualify for assignment of CUSIP nuri1bers such numbers will be printed on the
Bonds, but neither the failure to print such numb~rs on any Bond nor any error with respect
thereto will constitute cause for failure or refusal ;by the purchaser to accept delivery of the
Bonds. The CUSIP Service Bureau charge for the ~ssignment of CUSIP identification numbers
shall be paid by the purchaser.
I
SETTLEMENT
Within 40 days following the date of their award, th~ Bonds will be delivered without cost to the
purchaser at a place mutually satisfactory to the I City and the purchaser. Delivery will be
subject to receipt by the purchaser of an approvin~ legal opinion of Dorsey & Whitney LLP of
Minneapolis, Minnesota, and of customary closingl papers, including a no-litigation certificate.
On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds
which shall be received at the offices of the City lor its designee not later than 12:00 Noon,
Central Time. Except as compliance with the terms of payment for the Bonds shall have been
made impossible by action of the City, or its agents', the purchaser shall be liable to the City for
any loss suffered by the City by reason of the purchasers non-compliance with said terms for
payme~. I
.
Page 13
.
.
.
I
I
CONTINUING DIS:CLOSURE
In accordance with SEC Rule 15c2-12(b)(5), the City will undertake, pursuant to the resolution
awarding sale of the Bonds, to provide annual reports and notices of certain events. A
description of this undertaking is set forth in the Official Statement. The purchaser's obligation
to purchase the Bonds will be conditioned upon receiving evidence of this undertaking at or
prior to delivery of the Bonds. I
I
I
OFFICIAL STATEMENT
I
The City has authorized the preparation of ar Official Statement containing pertinent
information relative to the Bonds, and said Official Statement will serve as a nearly-final Official
Statement within the meaning of Rule 15c2-12 of It he Securities and Exchange Commission.
For copies of the Official Statement or for anyl additional information prior to sale, any
prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated,
85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223-3000.
The Official Statement, when further supplemented [by an addendum or addenda specifying the
maturity dates, principal amounts and interest ra~es of the Bonds, together with any other
information required by law, shall constitute a "Final Official Statement" of the City with respect
to the Bonds, as that term is defined in Rule 115c2-12. By awarding the Bonds to any
underwriter or underwriting syndicate submitting a I proposal therefor, the City agrees that, no
more than seven business days after the date of su~h award, it shall provide without cost to the
senior managing underwriter of the syndicate to which the Bonds are awarded 100 copies of
the Official Statement and the addendum or adde~da described above. The City designates
the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent
for purposes of distributing copies of the Finall Official Statement to each Participating
Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby
that if its proposal is accepted by the City (i) it sMail accept such designation and (ii) it shall
enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes
of assuring the receipt by each such Participating Uhderwriter of the Final Official Statement.
Dated October 20, 1998
BY ORDER OF THE CITY COUNCIL
/s/ Morli Weldon
Clerk
Page 14
.
.
.
THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS
ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS:
,
!
I
TERMS OF PROPOSAL
I
I
$665,000
I
. CITY OF STILLWATER, MINNESOTA
I
GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1998C
I
(BOOK ENTRylONL Y)
Proposals for the Bonds will be received on Tuesday, November 24, 1998, until 12:00 Noon.,
Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100,
Saint Paul, Minnesota, after which time they will be 6pened and tabulated. Consideration for
award of the Bonds will be by the City Council at 7:0:0 P.M., Central Time, of the same day.
I
I
SUBMISSION OF PROPOSALS
I
Proposals may be submitted in a sealed envelope or by fax (651) 223-3002 to Springsted.
Signed Proposals, without final price or coupons, ri1ay be submitted to Springsted prior to the
time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal
price and coupons, by telephone (651) 223-3000 lor fax (651) 223-3002 for inclusion in the
submitted Proposal. Springsted will assume no 1i9bility for the inability of the bidder to reach
Springsted prior to the time of sale specified above. I All bidders are advised that each Proposal
shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds
regardless of the manner of the Proposal submitted.!
,
I
DETAILS OF THE BONDS
The Bonds will be dated December 1, 1998, as the I date of original issue, and will bear interest
payable on February 1 and August 1 of each year:, commencing August 1, 1999. Interest will
be computed on the basis of a 360-day year of twelve 30-day months.
I
The Bonds will mature February 1 in the years and amounts as follows:
2000
2001
2002
2003
$70,000
$70,000
$70,000
$65,000
2004
2005
2006
I
$65,000
$65,000
$65,000
2007
2008
2009
$65,000
$65,000
$65,000
BOOK ENTRY SYSTEM
The Bonds will be issued by means of a book entry system with no physical distribution of
I
Bonds made to the public. The Bonds will be is~ued in fully registered form and one Bond,
representing the aggregate principal amount of the Bonds maturing in each year, will be
registered in the name of Cede & Co. as nomineelof The Depository Trust Company ("DTC"),
New York, New York, which will act as securities depository of the Bonds. Individual purchases
of the Bonds may be made in the principal amountlof $5,000 or any multiple thereof of a single
maturity through book entries made on the book~ and records of DTC and its participants.
Principal and interest are payable by the registrar to DTC or its nominee as registered owner of
the Bonds. Transfer of principal and interest p~yments to participants of DTC will be the
responsibility of DTC; transfer of principal and ~nterest payments to beneficial owners by
Page 15
.
.
.
I
participants will be the responsibility of such participants and other nominees of beneficial
owners. The purchaser, as a condition of delivery bf the Bonds, will be required to deposit the
Bonds with DTC. !
I
REGISTRAR
I
i
The City will name the registrar which shall be subject to applicable SEC regulations. The City
will pay for the services of the registrar. I
, I
I
I
OPTIONAL REDEMPTION
I
The City may elect on February 1, 2006, and on any day thereafter, to prepay Bonds due on or
after February 1, 2007. Redemption may be in whole or in part and if in part at the option of the
City and in such manner as the City shall determi~e. If less than all Bonds of a maturity are
called for redemption, the City will notify DTC of the particular amount of such maturity to be
prepaid. DTC will determine by lot the amount of dach participant's interest in such maturity to
be redeemed and each participant will then select I by lot the beneficial ownership interests in
such maturity to be redeemed. All prepayments sh~1I be at a price of par plus accrued interest.
,
I
SECURITY AND PURPOSE
The Bonds will be general obligations of the City fdr which the City will pledge its full faith and
credit and power to levy direct general ad valorem taxes. In addition the City will pledge special
assessments against benefited property. The probeeds will be used to finance the costs of
various improvement projects within the City. :
TYPE OF PRO~OSALS
I
Proposals shall be for not less than $660,000 and abcrued interest on the total principal amount
of the Bonds. Proposals shall be accompanied by ~ Good Faith Deposit ("Deposit") in the form
of a certified or cashier's check or a Financial Surety Bond in the amount of $6,650, payable to
the order of the City. If a check is used, it mustl accompany each proposal. If a Financial
Surety Bond is used, it must be from an insurancel company licensed to issue such a bond in
the State of Minnesota, and preapproved by the City. Such bond must be submitted to
Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must
identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the
Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is
required to submit its Deposit to Springsted Incorpbrated in the form of a certified or cashier's
check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central
Time, on the next business day following the awatd. If such Deposit is not received by that
time, the Financial Surety Bond may be drawn by :the City to satisfy the Deposit requirement.
The City will deposit the check of the purchaser, I the amount of which will be deducted at
settlement and no interest will accrue to the purchaser. In the event the purchaser fails to
comply with the accepted proposal, said amount will be retained by the City. No proposal can
be withdrawn or amended after the time set for reteiving proposals unless the meeting of the
City scheduled for award of the Bonds is adjourned, recessed, or continued to another date
without award of the Bonds having been made. R~tes shall be in integral multip1es of 5/100 or
1/8 of 1%. Rates must be in ascending order. Bo~ds of the same maturity shall bear a single
rate from the date of the Bonds to the date of ljY1aturity. No conditional proposals will be
accepted.
Page 16
.
.
.
AWARD
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true
interest cost (TIC) basis. The City's computati~n of the interest rate of each proposal, in
accordance with customary practice, will be controlling.
The City will reserve the right to: (i) waive non-s~bstantive informalities of any proposal or of
matters relating to the receipt of proposals and award of the Bonds, (ij) reject all proposals
without cause, and, (iii) reject any proposal which ~he City determines to have failed to comply
with the terms herein.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the
Bonds, but neither the failure to print such numb~rs on any Bond nor any error with respect
thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the
Bonds. The CUSIP Service Bureau charge for the ~ssignment of CUSIP identification numbers
shall be paid by the purchaser. .
SETTLEMENT
Within 40 days following the date of their award, th~ Bonds will be delivered without cost to the
purchaser at a place mutually satisfactory to the !city and the purchaser. Delivery will be
subject to receipt by the purchaser of an approving! legal opinion of Dorsey & Whitney LLP of
and of customary closing papers, including a no-litigation certificate. On the date of settlement,
payment for the Bonds shall be made in federal, or equivalent, funds which shall be received at
the offices of the City or its designee not later th~n 12:00 Noon, Central Time. Except as
compliance with the terms of payment for the Bonds shall have been made impossible by action
of the City, or its agents, the purchaser shall be Iiaqle to the City for any loss suffered by the
City by reason of the purchaser's non-compliance with said terms for payment.
CONTINUING DiScLoSURE
I
In accordance with SEC Rule 15c2-12(b)(5), the City will undertake, pursuant to the resolution
awarding sale of the Bonds, to provide annual reports and notices of certain events. A
description of this undertaking is set forth in the Official Statement. The purchaser's obligation
to purchase the Bonds will be conditioned upon rec~iving evidence of this undertaking at or
prior to delivery of the Bonds.
OFFICIAL STATEMENT
The City has authorized the preparation of an ;Official Statement containing pertinent
information relative to the Bonds, and said Official Statement will serve as a nearly-final Official
I
Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission.
For copies of the Official Statement or for any additional information prior to sale, any
prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated,
85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) ~23-3000.
The Official Statement, when further supplemented by Ian addendum or addenda specifying the
maturity dates, principal amounts and interest rates lof the Bonds, together with any other
information required by law, shall constitute a "Final O~cial Statement" of the City with respect
to the Bonds, as that term is defined in Rule 15c4-12. By awarding the Bonds to any
underwriter or underwriting syndicate submitting a prdposal therefor, the City agrees that, no
more than seven business days after the date of such ~ward, it shall provide without cost to the
senior managing underwriter of the syndicate to which the Bonds are awarded 50 copies of the
Page 17
.
.
.
Official Statement and the addendum or addenda pescribed above. The City designates the
senior managing underwriter of the syndicate to wh.ich the Bonds are awarded as its agent for
purposes of distributing copies of the Final Official Statement to each Participating Underwriter.
Any underwriter delivering a proposal with respedt to the Bonds agrees thereby that if its
proposal is accepted by the City (i) it shall accept s'uch designation and (ii) it shall enter into a
contractual relationship with all Participating Unde~riters of the Bonds for purposes of assuring
the receipt by each such Participating Underwriter of the Final Official Statement.
Dated October 20, 1998
BY ORDER OF THE CITY COUNCIL
/s/ Morli Weldon
Clerk
Page 18
j'
.
.
.
CERTIFICATION OF MINUTES RELATING TO
I
$665,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1998C
Issuer: City of Stillwater, Minnesota
Governing Body: City Council
Kind, date, time and place of meeting: A regular meeting held on October 20, 1998, at
P.M. at the City Hall.
0' clock
Members present:
Members absent:
Documents Attached:
Minutes of said meeting (pages):
RESOLUTION AUTHORIZING ISSUANCE AND SALE OF $665,000
I
GENERAL OBLICATION IMPROVEMENT BONDS, SERIES 1998C
TERMS OF PROPOSAL
I, the undersigned, being the duly qualified and acting recording officer of the public corporation
issuing the bonds referred to in the title of this certificatb, certify that the documents attached hereto, as
described above, have been carefully compared with th~ original records of said corporation in my legal
custody, from which they have been transcribed; that safd documents are a correct and complete
transcript of the minutes of a meeting of the governing body of said corporation, and correct and
complete copies of all resolutions and other actions takJn and of all documents approved by the
governing body at said meeting, so far as they relate to kaid bonds; and that said meeting was duly held
by the governing body at the time and place and was attended throughout by the members indicated
above, pursuant to call and notice of such meeting giveh as required by law.
WITNESS my hand officially as such recordinJ officer on October 20, 1998.
City Clerk
'",
.
Councilmember introduced the following resolution and moved its adoption, which
motion was seconded by Councilmember
RESOLUTION AUTHORIZING ISSUANCE AND SALE OF $665,000 GENERAL
OBLIGATION IMPROVEMENT BONDS, SERIES 1998C
BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota (the City), as
follows:
SECTION 1. PURPOSE. It is hereby determined to be in the best interests of the City to issue its
General Obligation Improvement Bonds, Series 1998C, in the aggregate principal amount of $665,000,
pursuant to Minnesota Statutes, Chapters 429 and 475, to finance the construction of the various
improvement projects within the City, as more fully described in Exhibit A attached hereto.
SECTION 2. TERMS OF PROPOSAL. Springsted Incorporated, financial consultant to the City, has
presented to this Council a form of Terms of Proposal for the Bonds which is attached hereto and hereby
approved and shall be placed on file by the City clerk. Each and all of the provisions of the Terms of
Proposal are hereby adopted as the terms and conditions of the Bonds and of the sale thereof.
Springsted Incorporated, as independent financial advisers, pursuant to Minnesota Statutes, Section
475.60, Subdivision 2, paragraph (9) is hereby authorized to solicit proposals for the Bonds on behalf of .
the City on a negotiated basis.
SECTION 3. SALE MEETING. This Council shall meet at the time and place shown in the Terms of
Proposal, for the purpose of considering sealed proposals for the purchase of the Bonds and of taking
such action thereon as may be in the best interests of the City.
Adopted this 20th day of October, 1998.
Approved:
Mayor
Attest:
City Clerk
Upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon the resolution was declared duly passed and adopted.
.
,
.
THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS
ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS:
I
TERMS OF PROPOSAL
$665,000
CITY OF STILLWATER. MINNESOTA
I
GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1998C
I
(SOOK ENTRY ONLY)
I
Proposals for the Bonds will be received on Tuesday! November 24, 1998, until 12:00 Noon.,
Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100,
Saint Paul, Minnesota, after which time they will be olpened and tabulated. Consideration for
award of the Bonds will be by the City Council at 7:0m P.M., Central Time, of the same day.
I
SUBMISSION OF PROPOSALS
Proposals may be submitted in a sealed envelopel or by fax (651) 223-3002 to Springsted.
Signed Proposals, without final price or coupons, rriay be submitted to Springsted prior to the
time of sale. The bidder shall be responsible for ~ubmitting to Springsted the final Proposal
price and coupons, by telephone (651) 223-3000 br fax (651) 223-3002 for inclusion in the
submitted Proposal. Springsted will assume no liability for the inability of the bidder to reach
Springsted prior to the time of sale specified above. jAil bidders are advised that each Proposal
shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds
regardless of the manner of the Proposal submitted.
.
.
DETAILS OF THE BONDS
The Bonds will be dated December 1, 1998, as the 1ate of original issue, and will bear interest
payable on February 1 and August 1 of each year, I commencing August 1, 1999. Interest will
be computed on the basis of a 360-day year of twelve 30-day months.
The Bonds will mature February 1 in the years and a1mounts as follows:
I
$65,000
I
$65,000
I
$65,000
I
BOOK ENTRY SYSTEM
The Bonds will be issued by means of a book en~ry system with no physical distribution of
Bonds made to the public. The Bonds will be issJed in fully registered form and one Bond,
representing the aggregate principal amount of the Bonds maturing in each year, will be
registered in the name of Cede & Co. as nominee bf The Depository Trust Company ("DTC"),
New York, New York, which will act as securities depository of the Bonds. Individual purchases
of the Bonds may be made in the principal amount bf $5,000 or any multiple thereof of a, single
maturity through book entries made on the bOOkSI and records of DTC and its participants.
Principal and interest are payable by the registrar to DTC or its nominee as registered owner of
the Bonds. Transfer of principal and interest payments to participants of DTC will be the
responsibility of DTC; transfer of principal and interest payments to beneficial owners by
2000
2001
2002
2003
$70,000
$70,000
$70,000
$65,000
2004
2005
2006
2007
2008
2009
$65,000
$65,000
$65,000
- I -
participants will be the responsibility of such participants and other nominees of beneficial
owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the
Bonds with DTC.
REGISTRAR
The City will name the registrar which shall be subject to applicable SEC regulations. The City
will pay for the services of the registrar.
OPTIONAL REDEMPTION
The City may elect on February 1, 2006, and on any day thereafter, to prepay Bonds due on or
after February 1, 2007. Redemption may be in whole or in part and if in part at the option of the
City and in such manner as the City shall determine. If less than all Bonds of a maturity are
called for redemption, the City will notify DTC of the particular amount of such maturity to be
prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to
be redeemed and each participant will then select by lot the beneficial ownership interests in
such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest.
SECURITY AND PURPOSE
The Bands will be general obligations of the City for which the City will pledge its full faith and
credit and power to levy direct general ad valorem taxes. In addition the City will pledge special
assessments against benefited property. The proceeds will be used to finance the costs of
various improvement projects within the City.
lYPE OF PROPOSALS
Proposals shall be for not less than $660,000 and accrued interest on the total principal amount
of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form
of a certified or cashier's check or a Financial Surety Bond in the amount of $6,650, payable to
the order of the City. If a check is used, it must accompany each proposal. If a Financial
Surety Bond is used, it must be from an insurance company licensed to issue such a bond in
the State of Minnesota. and preapproved by the City. Such bond must be submitted to
Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must
identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the
Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is
required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's
check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central
Time, on the next business day following the award. If such Deposit is not received by that
time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement.
The City will deposit the check of the purchaser, the amount of which will be deducted at
settlement and no interest will accrue to the purchaser. In the event the purchaser fails to
comply with the accepted proposal, said amount will be retained by the City. No proposal can
be withdrawn or amended after the time set for receiving proposals unless the meeting of the
City scheduled for award of the Bonds is adjourned, recessed, or continued to another date
without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or
1/8 of 1 %. Rates must be in ascending order. Bonds of the same maturity shall bear a single
rate from the date of the Bonds to the date of maturity. No conditional proposals will be
accepted.
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AWARD
. The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true
interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in
accordance with customary practice, will be controlling.
The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of
matters relating to the receipt of proposals and award of the Bonds, (ii) rejed all proposals
without cause, and, (iii) rejed any proposal which the City determines to have failed to comply
with the terms herein.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the
Bonds, but 'neither the failure to print such numbers on any Bond nor any error with respect
thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the
Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers
shall be paid by the purchaser.
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SETTLEMENT
Within 40 days following the date of their award, the Bonds will be delivered without cost to the
purchaser at a place mutually satisfactory to the City and the purchaser. Delivery will be
subject to receipt by the purchaser of an approving legal opinion of Dorsey & Whitney LLP of
and of customary closing papers, including a no-litigation certificate. On the date of settlement,
payment for the Bonds shall be made in federal, or equivalent, funds which shall be received at
the offices of the City or its designee not later than 12:00 Noon, Central Time. Except as
compliance with the terms of payment for the Bonds shall have been made impossible by action
of the City, or its agents, the purchaser shall be liable to the City for any [ass suffered by the
City by reason of the purchaser's non-compliance with said terms for payment.
CONTINUING DISCLOSURE
In accordance with SEC Rule 15c2-12(b)(5), the City will undertake, pursuant to the resolution
awarding sale of the Bonds, to provide annual reports and notices of certain events. A
description of this undertaking is set forth in the Official Statement. The purchaser's obligation
to purchase: the Bonds will be conditioned upon receiving evidence of this undertaking at or
prior to delivery of the Bonds.
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent
information relative to the Bonds, and said Official Statement will serve as a nearly-final Official
Statement within the meaning of Rule 15c2~12 of the Securities and Exchange Commission.
For copies of the Official Statement or for any additional information prior to sale, any
prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated,
85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223-3000.
The Official Statement, when further supplemented by an addendum or addenda specifying the
maturity dates, principal amounts and interest rates of the Bonds, together with any other
information required by law. shall constitute a "Final Official Statement" of the City with respect
to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any
undelWriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no
more than seven business days after the date of such award, it shall provide without cost to the
senior managing underwriter of the syndicate to which the Bonds are awarded 50 copies of the
.
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Official Statement and the addendum or addenda described above. The City designates the
senior managing underwriter of the syndiCate to which the Bonds are awarded as its agent for .
purposes of distributing copies of the Final Official Statement to each Participating Underwriter.
Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its
proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a
contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring
the receipt by each such Participating Underwriter of the Final Official Statement.
Dated October 20, 1998
BY ORDER OF THE CITY COUNCIL
Is/ Morli Weldon
Clerk
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EXHIBIT A
IMPROVEMENT PROJECTS
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CERTIFICATION OF MINUTES RELATING TO
$2,500,000 GENERAL OBLIGATION CAPITAL OUTLAY BONDS, SERIES 1998B
Issuer: City of Stillwater, Minnesota
Governing Body: City Council
Kind, date, time and place of meeting: A regular meeting held on October 20, 1998, at _
o'clock P.' M. at the City Hall.
Members present:
Members absent:
Documents Attached:
Minutes of said meeting (pages):
RESOLUTION AUTHORIZING ISSUANCE AND SALE OF $2,500,000
GENERAL OBLIGATION CAPITAL OUTLAY BONDS, SERIES 1998B
TERMS OF PROPOSAL
I, :the undersigned, being the duly qualified and acting recording officer of the public
corporation issuing the bonds referred to in the title of this certificate, certify that the documents
attached b:ereto, as described above, have been carefully compared with the original records of said
corporation in my legal custody, from which they have been transcribed; that said documents are a
correct and complete transcript of the minutes of a meeting of the governing body of said
corporation, and correct and complete copies of all resolutions and other actions taken and of all
documents approved by the governing body at said meeting, so far as they relate to said bonds; and
that said meeting was duly held by the' governing body at the time and place and was attended
throughout by the members indicated above, pursuant to call and notice of such meeting given as
required by law.
WITNESS my hand officially as such recording officer on October 20, 1998.
City Clerk
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Councilmember introduced the following resolution and moved its adoption,
which motion was seconded by Councilmember .
RESOLUTION AUTHORIZING ISSUANCE AND SALE OF $2,500,000 GENERAL
OBLIGATION CAPITAL OUTLAY BONDS, SERlES 1998B
BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota (the City), as
follows:
SECTION 1. PURPOSE. It is hereby determined to be in the best interests of the City to issue
its General Obligation Capital Outlay Bonds, Series 1998B, in the aggregate principal amount of
$2,500,000, pursuant to Minnesota Statutes, Chapter 475, to finance 1998 and 1999 capital
projects, as more fully described in Exhibit A attached hereto.
SECTION 2. TERMS OF PROPOSAL. Springsted Incorporated, financial consultant to the
City, has presented to this Council a form of Terms of Proposal for the Bonds which is attached
hereto and hereby approved and shall be placed on file by the City Clerk. Each and all of the
provisions of the Terms of Proposal are hereby adopted as the terms and conditions of the Bonds
and of the sale thereof. Springsted Incorporated, as independent financial advisers, pursuant to
Minnesota Statutes, Section 475.60, Subdivision 2, paragraph (9) is hereby authorized to solicit
proposals for the Bonds on behalf of the City on a negotiated basis.
SECTION 3. SALE MEETING. This Council shall meet at the time and place shown in the
Terms of Proposal, for the purpose of considering sealed proposals for the purchase of the Bonds .
and of taking such action thereon as may be in the best interests of the City.
Adopted this 20th day of October, 1998.
Approved:
Mayor
Attest:
City Clerk
Upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon the resolution was declared duly passed and adopted.
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CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON
ITS BEHALF, PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS:
TERMS OF PROPOSAL
$2,500,000
CITY OF STILLWATER, MINNESOTA
GENERAL OBLIGATION CAPITAL OUTLAY BONOS, SERIES 19988
(BOOK ~NTRY ONLY)
Proposals for the Bonds will be received by Tuesday, November 24, 1~98, until 12:00 Noon,
Central Time, at the offices of Springsted Incorporated, 85 East Seventh ~Iace, Suite 100, Saint
Paul, Minnesota, after which time they will be opened and tabulated. C~nsideration for award
of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day.
SUBMISSION OF PROPOSALS
Proposals may be submitted in a sealed envelope or by fax (651) 22~-3002 to Springsted.
Signed Proposals, without final price or coupons, may be submitted to pringsted prior to the
time of sale_ The bidder shall be responsible for sUbmitting to Springs ed the final Proposal
price and coupons, by telephone (651) 223-3000 or fax (651) 223-30qz for inclusion in the
submitted Proposal. Springsted will assume no liability for the inability 9f the bidder to reach
Springsted prior to the time of sale specified above. All bidders are advis~d that each Proposal
shall be deemed to constitute a contract between the bidder and the City tb purchase the Bonds
regardless of the manner of the Proposal submitted.
DETAILS OF THE BONDS
The Bonds: will be dated December 1, 1998. as the date of original issue,1 and will bear interest
payable on February 1 and August 1 of each year, commencing Februa~ 1, 1999. Interest will
be computed on the basis of a 360-day year of twelve 30-day months_
The Bonds will mature February 1 in the years and amounts as follows
1999 $110,000 2005 $115,000 2010 5100,000 2015 S 90,000
2000 $210,000 2006 $ 95,000 2011 $105,000 2016 $ 95,000
2001 $150,000 2007 $100,000 2012 $110,000 2017 $100,000
2002 $170,000 2008 $105,000 2013 $115,000 2018 $105,000
2003 $175,000 2009 $110,000 2014 $120,000 2019 $110,000
2004 S110,OOO
Proposals f.. or the Bonds may contain a maturity schedule providing ~, or *combination of serial
bonds and term bonds, provided that no serial bond may mature on or a r the first mandatory
sinking fund redemption date of any term bond. All term bonds shall be subject to mandatory
sinking fund redemption and must conform to the maturity schedule set fO~h above at a price of
par plus accrued interest to the date of redemption, In order to desig ate term bonds, the
proposal must specify "Last Year of Serial Maturities" and "Years of T rm Maturities" in the
spaces provided on the Proposal Form.
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BOOK ENTRY SYSTEM
The Bonds will be issued by means of a book entry system with no physical distribution of .
Bonds made to the public. The Bonds will be issued in fully registered form and one Bond,
representing the aggregate principal amount of the Bonds maturing in each year, will be
registered in the name of Cede & Co. as nominee of The Depository Trust Company (nDTC"),
New York, New York, which will act as securities depository of the Bonds. Individual purchases
of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single
maturity through book entries made on the books and records of DTCand its participants.
Principal and interest are payable by the registrar to DTC or its nominee as registered owner of
the Bonds. Transfer of principal and interest payments to participants of DTC will be the
responsibility of DTC; transfer of principal and interest payments to beneficial owners by
participants will be the responsibility of such participants and other nominees of beneficial
owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the
Bonds with DTC.
REGISTRAR
The City will name the registrar which shall be subject to applicable SEC regulationsv The City
will pay for the services of the registrar.
OPTIONAL REDEMPTION
The City may elect on February 1, 2006, and on any day thereafter, to prepay Bonds due on or
after February 1, 2007. Redemption may be in whole or in part and if in part at the option of the
City and in such manner as the City shall determine. If less than all Bonds of a maturity are
called for redemption, the City will notify DTC of the particular amount of such maturity to be
prepaid. DTC will determine by lot the amount of e"ach participant's interest in such maturity to
be redeemed and each participant will then select by lot the beneficial ownership interests in .
such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest.
SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and
credit and power to levy direct general ad valorem taxes. The proceeds will be used finance
1998 and 1999 capital projects..
TYPE OF PROPOSALS
Proposals shall be for not less than ~2,481 ,250 and accrued interest on the total principal
amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in
the form of a certified or cashier's check or a Financial Surety Bond in the amount of $25,000.
payable to the order of the City. If a check is used, it must accompany each proposal. If a
Financial Surety Bond is used, it must be from an insurance company licensed to issue such a
bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to
Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must
identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the
Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is
required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's
check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central
Time, on the next business day following the award. If, such Deposit is not received by that
time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement.
The City will deposit the check of the purchaser, the amount of which will be deducted at
settlement and no interest will accrue to the purchaser. In the event the purchaser fails to
comply with the accepted proposal. said amount will be retained by the City. No proposal can .
be withdrawn or amended after the time set for receiving proposals unless the meeting of the
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City scheduled for award of the Bonds is adjourned, recessed, or continued to another date
without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or
1/8 of 1 %. Rates must be in ascending order. Bonds of the same maturity shall bear a single
rate from the date of the Bonds to the date of maturity. No conditional proposals will be
accepted. :
AWARD
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true
interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in
accordance with customary practice, will be controlling.
The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of
matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals
without cause, and, (Hi) reject any proposal which the City determines to have failed to comply
with the terms herein.
BOND INSURANCE AT PURCHASER'S OPTION
If the Bonds qualify for issuance of any policy of municipal bond insurance or .commitment
therefor at the option of the underwriter, the purchase of any such insurance poli,cy or the
issuance of any such commitment shall be at the sole option and expense of the purchaser of
the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of
insurance shall be paid' by the purchaser, except that, if the City has requested and received a
rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating
agency fees shall be the responsibility of the purchaser.
Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the
purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on
the Bonds.
CUSIP NUMBERS
If the Bonds' qualify for assignment of CUSIP numbers such numbers will be printed on the
Bonds, but neither the failure to print such numbers on any Bond nor any error with respect
thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the
Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers
shall be paid by the purchaser.
SETTLEMENT
Within 40 daxs following the date of their award, the Bonds will be delivered without cost to the
purchaser at a place mutually satisfactory to the City and the purchaser. Delivery will be
subject to receipt by the purchaser of an approving legal opinion of Dorsey & Whitney LLP of
Minneapolis, Minnesota, and of customary closing papers, including a no-litigation certificate.
On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds
which shall be received at the offices of the City or its designee not later than 12:00 Noon,
Central Time. Except as compliance with the terms of payment for the Bonds shall have been
made impossible by action of the City, or its agents, the purchaser shall be liable to the City for
any loss suffered by the City by reason of the purchaser's non-compliance with said terms for
payment.
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CONTINUING DISCLOSURE
In accordance with SEC Rule 15c2-12(b)(5), the City will undertake, pursuant to the resolution .
awarding sale of the Bonds, to provide annual reports and notices of certain events. A
description of this undertaking is Set forth in the Official Statement. The purchaser's obligation
to purchase the Bonds will be conditioned upon receiving evidence of this undertaking at or
prior to delivery of the Bonds.
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent
information relative to the Bonds, and said Official Statement will serve as a nearly-final Official
Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission.
For copies of the Official Statement or for any additional information prior to sale, any
prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated,
85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223-3000.
The Official Statement, when further supplemented by an addendum or addenda specifying the
maturity dates, principal amounts and interest rates of the Bonds, together with any other
information required by law, shall constitute a "Final Official Statement" of the City with respect
to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any
underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no
more than seven business days after the date of such award, it shall provide without cost to the
senior managing underwriter of the syndicate to which the Bonds are awarded 100 copies of
the Official Statement and the addendum or addenda described above. The City designates
the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent
for purposes of distributing copies of the Final Official Statement to each Participating
Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby .
that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall
enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes
of assuring the receipt by each such Participating Underwriter of the Final Official Statement.
Dated October 20 I 1998
BY ORDER OF THE CITY COUNCIL
Isl Morli Weldon
Clerk
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EXHIBIT A
1998 AND 1999 CAPITAL PROJECTS
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HARMONY
RESPECT
DIGNITY
October 2, 1998
Dear City Council:
Over the past year or more,the Stillwater Human Rights Commission has developed a City Hate
Crime Response Plan, to meet local and state human rights needs and responsibilities. That plan
was approved by the City Council in January 1998. Since then the core Hate Crime Response
Network has begun to develop.
The core Network is comprised of Human Rights Commission members, the Commission's
volunteer liaison with the City Police Department (Gary Campbell), and the Police Department
staff. This core of Hate Crime Response Network volunteers agreed last spring to draft a postcard
that could be used to inform a victim of bias abuse or hate crime that a Network of city staff and
volunteers are ready to lend assistance. The postcard has now been produced and is enclosed.
Please look over this card, and note the instructions on it. If you see an incident or someone
comes to you complaining, please give them this card, instruct them to notify the police to
investigate the incident and also to contact Gary or Louise for guidance on the matter.
The City Police Chief may also be using this postcard to instruct the victim of an alleged incident to
call Louise or Gary for support services.
A basic plan outline is attached. If you have questions, please attend the October 28 workshop at
the Stillwater City Hall at 6:00 pm. At this workshop we will also discuss the need for a Hate
Crime Task Force. The workshop will be followed by the monthly Human Rights Commission
meeting at 7:00 pm.
Hate Crime Task Force
A Task Force can serve to identify and coordinate the roles of various entities pertinent to hate
crime incidents. While the Police Department is in charge of the criminal investigation, other
entities may be needed to serve either party of the case. Having a plan, postcards and volunteers is
not enough, especially since Human Rights Commissioners have only 2-year appointments. A
Task Force would allow professionals to work with volunteers to build a long-lasting program. A
Task Force can also serve a broader geographic area, with representatives from interested cities and
townships, within the School District 834 area. The Winona Hate Crime Task Force is a model we
will study 'at the October 28 workshop.
The Stilhvater Human Rights Commission would be interested in hearing your ideas on who
should be a part of the Hate Crime Task Force.Thank you for your assistance.
m~~
Louise Watson
Hate Crime Response Network
Human Rights Commissioner
cc: Dave Magnuson
Stillwater Human Rights Commission' Stillwater City Hall' 216 North Fourth Street. Stillwater, MN 55082
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1998
Procedural Plan for the
Stillwater Minnesota Area
Hate/Bias Crime Response Network
I
Definition of Hate Crime:
Crimes committed against a person or group because of the race, color, religion,
gender, sexual orientation, age, disability or national origin of the victim.
Such hate motivation allows for a penalty enhancement of the following crimes:
assault, criminal trespassing, criminal damage to property, harassment or stalking.
Such hate motivation may be considered by the court as a reason to impose a more
severe sentence. Sentences include incarceration, fines and community service.
Hate/bias crime can happen anywhere, for example:
· Schools: Stillwater Area High School, all other District public schools, and private
schools
· Public areas
Stillwater Human Rights Commission Responsibilities:
· Report the incident to the Police and the City Council.
· Send, information to pertinent parties; assist with coordination and accountability.
· Determine appropriate media strategy if the situation warrants a public response.
· Determine appropriate long range follow-up.
· Keep a permanent record of all reported human rights violation incidents.
Hate Crime Response Network: The Stillwater Human Rights Commission members
and interested citizens, police and volunteer police liaison, school representatives and relevant
community agencies within or serving all municipalities within School District 834. These
Network members are responsible for thorough understanding of this document, and
participating, in accordance to their level of official or volunteer responsibilities, in response
to bias cnme incident reports: This Network will also expand to include other municipalities
and townships within Washington County as requested and upon approval of the Stillwater
Human Rights Commission.
Action Committee: People who are responsible for or called upon to volunteer to assist in
resolving issues related to specific alleged bias crime incidents.
Coordinator: Louise Watson (704-2089-w; 430-1355-h)
Response Steps for the Hate Crime Response Network
Immediate Action:
· Usually the police are first to know of any crime; if the victim or the police consider it a
hate crime, the Human Rights Commission volunteer police liaison should be contacted
immediately, so that the Hate Crime Network may begin to assist the victim and police in
approriate ways, described below, beginning with item #4.
· Data Privacy Act: Any victim under 18 years of age is protected by the Data Privacy
Act, requiring that the victim's name be kept confidential.
· If a Human Rights Commissioner or other non-police member of the Hate Crime
Response Network is the first to know of any such offense, that network member will:
1. Record (as the offense is being reported) specific information on the same form
used by the police (Bias Offense Report form designed by the state); if the
occurrence is at the high school, the High School Human Rights Officer will fill out
the high school Discrimination and Harassment Procedures Investigation Report
form along with the Bias Offense Report form.
2. If the victim(s) is reporting the incident, explain to the victim(s) that the police must
be called in for any official action to be taken, and describe the next steps in the
response plan, as described below.
Macintosh HD:Lou's Work:Personal:HRC:Hate Crime Commillee:Action Plan
3. Call the Human Rights Commission's volunteer Citizen-to-Police Chief Liaison for
assistance in talking to the victim(s) immediately, and for assisting the police
immediately. (Gary Campbell: 351-0350)
4. Together with the Commission's volunteer Citizen-to-Police Chief Liaison,
personally visit the victim(s) to express concern and show support. Discuss an .
action plan with the victim(s). If more information is revealed at this time by the
victim(s), including witnesses, pass all such information on to the police. (The
police are responsible for interviewing all known witnesses to the alleged incident
for permanent record.) The Human Rights Commission should also maintain a file
of all information it receives either directly from the victim(s) or from the Hate
Crime Response Network members, including the police to assist in its
communications and coordination role.
First week after incident:
· Inform the appropriate officials at the entity where the alleged incident occurred,
and ensure that they fill out their own report form if cine exists.
· Call an Action Committee meeting (by phone or mail) of the police, two
commissioners, victim(s) as appropriate, pertinent members of the Hate Crime
Response Network, and other pertinent individuals. Invite Minn. Human Rights
League Hate Crime Response specialist (376-0525; 1225 LaSalle Avenue, Mpls,
55403) to attend.
· Formalize the strategy of action developed with the victirn(s), call the contact
persons for each entity to develop a meeting plan, and develop a meeting agenda
to send to all concerned:
Victim
City attorney
Police
Entity where alleged incident occurred
Stillwater Human Rights Commission
Bring to the Action Committee meeting:
· Complete incident report .
· List procedures being followed and steps taken already.
· Brochure on the state policy of such incidents, etc.
At the Action Committee meeting: ' .
· Identify someone (possibly victim's request) to keep the victim(s)
informed of the actions throughout the process.
· Identify consequences. that will be enforced and education that must
occur.
· Go over requirements of the law to ensure that all involved entities follow
the appropriate administrative procedures. .
· Request from each entity (or suggest) a plan of action with timelines.
(The Commission may need an emergency meeting to discuss suggested
action plans for those involved.)
· Agree on follow-up Action Committee meetings and timelines to
coordinate plan implementation and discuss next steps.
Second week after incident:
· The designated victim-contact person should contact the victim(s) again to
reassure, to continue dialogue, and to keep informed of all actions taken and
information excha.nged. . .
· Call Action Committee meeting invitees to confirm their attendance at the follow-
up meeting and their preparation of appropriate materials for the meeting. List
attendees to the follow-up meeting.
· Agenda for the second Action Committee meeting:
· Coordinate follow-up activity progress
· Discuss problems with follow up activities
· Decide next steps to take
After the meeting:
· Carry out the Human Rights Commission action plan developed around the
incident.
· Coordinate with the progress of action plans of the other entities.
· Ensure that the designated victim-contact person keeps the victim(s) informed and .
in dialogue.
· If agreed-upon actions are not taken in a timely manner (as defined by the Action
Committee), defer to the Minnesota Human Rights League Hate Crime Response
specialist for advice.
Ml1cinlo.h HD:lou's Worlc:Personl1l:HRC:Hale Crime Committee:AClion Pll1II
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Daily News - Saturday, May 31,19971
\Alinona/regian Il
New task force ~eekingmembers
By Kim Seidel
Winona Daily News
Larry Lee Imows firsthand the
pain hate crimes cause. .
A gay male, Lee said he has re-
ceived harassing telephone calls
and his home and car have been
vandalized.
In 1994, Lee said he and his
partner were living together,
along with his three children; one
of his children was physically at-
tacked by another youth. .
Within two years, Lee said his
children decided to live with their
mou\er in Wabasha because they
were concerned for their safety in
Winona.
Lee didn't want to keep quiet
about these crimes.
He joined the Winona Human
Rights Commission, which is now
fonning the Hate Climes Task
Force. Lee and another commis-
sioner, Tom Parlin, are co-chairs
of the task force.
Parlin said he has not encoun-
tered hate crimes like Lee has,
pointing out that he is a hetero-
sexual, white male who is mar-
lied with a child.
"I haven't experienced disClim-
inatlon," Parlin said. "I have a
concern what is socially just I
. What is a hate crime? "'. ," " : ' .:: ' .
In Minnesota, certain crimes are called hate
crimes when tl\ey are committed against a person
or group because of race, color, religion, gender,
sexual orientation, age, disability or national ori-
gin of the victim. Crimes that can be classified as
hate crimes are criminal assault, trespass, damage
to property, harassment or stalking.
Hate crimes are based on fear, misw\derstand-
ing or dislike of a certain group of people.
Hate crimes reported in Winona:
. 1994 - Hmong car damaged.
. 1995 - Cross burning,
. 199G - Graffiti; High school student relatIon-
ship, white vs. black; black vs. Hmong fight; as-
sault, white vs. Hispanic.
What to do if )'OU are a victim:
If you have been physically il'\iured, seek medi-
cal attention first Regardless of whether you have
been il'\iured, report the crime to your local police
department
wanted to make a difference."
TI\e Hate Crimes Task Force
received approval for its mission
in January from the Winona City
Council. Currently, the organiza-
tion is seeking four to six volun-
teer members.
If you are a good listener, be-
lieve in social justice and live
within the city of Winona, you
may be a candidate for the task
force.
Basically, the task force will
provide support for victims of
hate crimes. Victims will be re-
ferred to the group by the Winona
Police Department.
"The police depmtment doesn't
get the chance to offer a lot of
support for the victims of hate
'crimes," said Dave Belz, adminis-
trative officer at the Winona Po-
lice Deprotment. "A lot of times,
the \;ctin1S are left on the side-
lines."
Belz is senring as a liaison be-
tween the task force and the
WPD.
The. Hate Crimes Task Force
wUl maintain a community sys-
tem to directly respond to the
needs of the victims. All referrals
will be kept confidential.
Another important function of
the task force will be to educate
and increase awareness for resi-
dents about hate crimes.
"They don't Imow it's going on
because nobody tells them," Par-
lin said.
Lee and Parlin hope to have
new members selected by the end
of the summer.
A task force member will listen
to the victim and assess whether
they need any additional servic-
es.
"Personally, I think the most
important thing we'll do is listen,"
Lee said.
"We are going to provide a lis-
tening presence," Parlin said.
For more information about
becoming a member, call 457-
8200,
~;': ~ : :::J~.~:~. ":~:~:: :.: ". . .
-.-. .--_.. .....
Daily News - Tuesday, October 14, 1997J3A '
Task force to assist
in hate crime cases
By Kim Seidel
Winona Daily News
The Winona Police Department
will have a new way to assist vic-
tims of hate crimes: a city task
force will be up and running by
November.
The Hate Crimes Task Force,
fonned by the Winona Human
Rights Commission, has selected
six members. In addition, the
committee is planning a training
session at the end of this month.
Dave Belz, administrative octi-
. cer of the Winona Police Depart-
ment, said a dispatcher will have
a list of task force members.
When the department identifies
an incident as a hate crime, a
member of the task force will be
contacted. A hate crime is based
on fear, misunderstanding or dis- "
like of a certain group of people.
Belz said a Hate Crimes Task
Force member can provide COWl-
seling, resources for housing,
clothing, food and other assis-
tance for the victim.
~'And primarily someone for the
victim to come and listen to
them, and let them know that the
Winona contmunity cares for
them," said Tom Parlin, a Winona
.
Human Rights Commission mem::
ber and co-chainnan of the task:
force.' . .
Belz, who is serving as a liaison
between the task force and the'
WPD, said the task force will fill a ,
gap that police department pres-:
enlly has.
Training for task force mem-.
bers will be held on Oct. 23 at Wi: .
nona State University, and will be'
led by Mort Ryweck of the'
League of Minnesota Human
RightS Commission, who helped'
st:lrt the task force in Winona. .
The task force,is co-chaired by'
Vilas Smith Jr. and Parlin. This
sununer, Smith, a member of the .
Human Rights Commission, re::.
placed fonner co-chainnan Larry ~
Lee, who left Winona. "' ,
Members of the'task force are:
Shirley Duncanson, pastor at'
McKinley United Methodist:
Church; Rick Iglesias, pastor at:
Pleasant Valley Evangelical Fre~
Church; Barb Jilk, director of:
HomeShare; Deb Pattee, hUJIlcul'
rights commissioner; and KaryI\.
Schmidt, Winona resident. .
In addition, Cheng Lee will ~
serve as a resource for the
Hmong commWlity.
.
".
.
, DEVELOPING A
HA TE CRIMES TASK FORCE
Hate Crimes Task Force
RESPONSE PLAN
PURPOSE
. Establish local response team to help
victims ofhate/bias crimes
. Join with LMHRC to establish state-wide
response
. Coordinate support for victims
RESPONSE PLAN
Implementation Plan
.
. City cOlmcil approval of plan
. Co~mitment from Police Department
. Develop community network of support
. Raise awareness of prejudice & bigotry
. Appoint a Human Rights Commission
member as chair
. Recruit 4 to 6 community members to serve
on a rotating call out
. Provide training on response plan,
mediation, & crisis counseling
. Develop community network
Responsibilities of
Task Force Members
Response Plan
. Immediate response
. Network notification
. Task force group meetings
. Written Reports
. Participate in training
. Evaluation
HClF member will call
victim and
. express regret
. explain role of HCTF
. otTer support
. set up interview time
. exchange phone
number
HClF will conduct
interview and
. offer infonnation
about hatelbias crimes
. provide support and
encouragement
.
.
NETWORK NOTIFICATION
Follow-up
. Contact local HR Commission
. Contact LMHRC & confum notification to
MN Department of Human Rights
. Contact clergy
. Contact human services agencies
. Contact school district
. Other contacts (if appropriate)
. HCTF member will call or meet with victim
within a week of the incident
. HCTF will contact Police Department
. HCTF will contact victim after one month
Report & Evaluation
Identifying Bias Incidents
. HCTF will review process and implement
any improvements
. Send letters of appreciation to network
representatives
. Provide summary reports to Human Rights
Commission, Police Department, and
League ofMN Human Rights Commission
. Review incidents at monthly meeting of
Human Rights Commission
. Motivation of the perpetrator
. Absence of any motive
. Perception of the victim
. Display of offensive symbols, words
. Date/time of occurrence
. Common sense review
. Statements made by perpetrators
.
Responsibilities of an Officer
. Stabilize the victim
. Apprehend the suspect
. Protect lhe crime scene
. Notify a supervisor
. Conduct preliminary investigation
. Take steps to prevent incident from
escalating
. Provide assistance to the victim
. Prepare a report
Department Responsibilities
. Maintain Bias crime reports and stats
. Maintain liaison with Federal, State, and
local agencies
. Meet with neighborhood groups
. Maintain contact with leaders of any
targeted groups
. Maintain liaison with HCTF & Human
Rights Commission
.
2
.
..
Winona Human Bights Commission
HATE CRIMES TASK FORCE
RESPONSE PLAN
PURPOSE
To establish a local response team to help victims of hatelbias crimes AND to join
with the League of Minnesota Human Rights Commissions (LMHRC) in,
establishing a: statewide response mechanism to counter hatelbias crimes.
The task for~ does not seek to be involved in the investigation of such crimes,
but rather to provide and coordinate support for the victims of such crimes.
· The Winona Human Aiahts Commission's Hate Crimes Task Force Seeks:
I . ...
I
1. City council approval of the plan
2. Commitment from the VVinona Police Department that the Hate
Crimes Task Force will be notified as soon as possible after the police
department has a confirmed hate/bias crime complaint
3. To develop a network within the community which can be quickly
activated to support victims of hatelbias crimes.
4. To raise1awareness of prejudice and bigotry.
1
.
.
Winona Human Rights Commission
CR
~
Upon receiving notice of an incident. the Hate Crimes Task Force will respond as
follows:
1. Immediate Response
a. A representative of the HCTF will call the victim and do the following:
· Express regret over the incident
" Explain the role of the HCTF
· Offer support from network groups
" Set up an interview time
II' Exchange phone numbers
b. A representative of the HCTF will conduct an interview and:
.. Offer written material about hatelbias crimes
" Provide support and encouragement
II' Exchange phone numbers
2. t::Jetwork.lMification
a. Contact the 'Ninona Human Rights Commission(lntake person).
b. Contact the LMHRC and confirm notification to the Minnesota
Department of Human Rights.
c. Contact ministerial/clergy association, if appropriate.
d. Contact human services agencies, if appropriate.
e. Contact school district liaison, if appropriate.
f. Contact other, if appropriate.
.
2
.
.
3. Follow up
a. The task force member making the initial contact will call or
meet wttt) the victim within one week of the incident to:
* Ask about recurrences.
.. Ask about other problems.
* Offer continued support.
b. Same task force member will contact the Winona Police
Department representative to pass on information regarding
the victims status and/or concerns.
c. Same task force member wiil contact victim after one month
if appropriate.
4. fieport and Evaluation
Task force will review the process and implement any
improvements.
Task force will send letters of appreciation to network
representatives.
Task force will provide summary reports to:
.. Winona Human Rights Commission
." Chief of Police. Winona Police Department
.. League of Minnesota Human Rights Commissions
O. The Hate Crimes Task Force, together with the Winona Human
Rights Commission. will evaluate the handling and processing
of reported incidents at the commissions regular monthly
meeting.
3
.
Hate Crimes Task Force Implementation Plan
.
I. Membership on the task force
..
A. Appoint a Human Rights Commission member as chair
B. Get four to six members who rotate being on call and represent a diverse
group of people.
C. Membership is open to people from the Human Rights Commission.
II. Materials
A. A brochure outlining the rights of the victim.
8. A referral list.
III. Responsibilities of task force members.
A. Immediate response (possibly in the middle of the night)
8. Network notification (at minimum the Human Rights Commission and the
Minnesota Department of Human Rights).
C. A meeting of the whole task force after each incident at the discretion of the
Chair.
D. Written reports will be sent to the Winona Human Rights Commission,
the Winona Police Department, and League of Minnesota Human Rights
Commissions.
E. The Hate Crimes Task Force along with the Winona Human Rights
Commission will evaluate the handling of reported incidents at the
Commissions regularly monthly meeting.
.
IV. Training which will involve orientation on the response plan, mediation, and crisis
counseling will provided to the volunteers of the Hate Crimes Task Force.
V. Communication in writing or in person about the existence of our Task Force will be
to all groups on the Network Notification list.
.
WINONA POLICE DEPARTMENT
NUMBER: 103-14 PAGES: 3
.
EFFECTIVE DATE: November 3, 1997
SUBJECT: BIAS MOTIVATED INCIDENT RESPONSE
1.0. PURPOSE:
It is the purpose ofthis General Order to establish policy and procedure for the
investigation of bias motivated crime.
2.0 POLICY:
It is the policy of the Winona Police Department to ensure that rights guaranteed
by state laws and the U.S. Constitution are protected for all citizens regardless of
their race, religion, national origin, sex, age, disability or sexual orientation.
.
A bias motivated incident is an act or threatened or attempted act by any person or
group of persons against the person or property of the protected individual or
group which may in any way constitute an expression of hostility. This includes
threatening phone calls, hate mail, physical assaults, vandalism, cross burnings,
fire bombings, etc.
3.01
I
I
!
PROCEDURE:
3.1 Patrol Officer: When a patrol officer arrives on the scene and determines that
the incident may be a bias motivated incident, he/she will:
3.1.1 Protect the crime scene.
3.1.2 Stabilize the victim.
3.1.3 Attempt to apprehend the perpetrator.
3.1.4 Notify his/her supervisor.
3.1.5 Conduct a preliminary investigation.
3.1.6 Take steps to prevent the incident from escalating.
3.1.7 Provide assistance to the victim. Request Dispatch to contact a
resource person from the Hate Crimes Task Force.
.
3.1.8 Prepare a Supplemental Report.
WINONA POLICE DEPARTMENT
NUMBER: 103-14 PAGES: 3
EFFECTIVE DATE: November 3, 1997
SUBJECT: BIAS MOTIVATED INCIDENT RESPONSE
3.2 Patrol Supervisor
3.2.1 Immediately report to the scene of a serious incident.
3.2.2 Determine if additional personnel are needed.
3.2.3 Notify the Deputy Chief if the incident is serious.
3.2.4 Review all Supplemental Reports.
3.2.5 Forward copies of reports to the Administrative Officer.
3.3 InvestiQator
3.3.1 Assume control ofthe follow-up investigation.
3.3.2 Keep the patrol officer informed of the status of the case.
3.3.3 Keep the victim informed of the status of the case.
3.3.4 Prepare the case for prosecution in court and provide testimony.
3.4 Administrative Officer
3.4.1 Maintain reports of all race, religion, national origin, sex, age,
disability or sexual orientation targeted incidents.
3.4.2 Contact appropriate State and/or local law enforcement agencies for
assistance with serious cases.
3.4.3 Maintain liaison with Federal, State and local agencies for
intelligence information exchange.
3.4.4 Meet with neighborhood groups and residents in target areas to
reduce fear and the potential for counter-violence, and provide safety and
protection information.
3.4.5 Maintain contact with leaders of any targeted group.
.
.
.
2
WINONA POLICE DEPARTMENT
NUMBER: 103-14 PAGES: 3
. EFFECTIVE DATE: November 3, 1997
SUBJECT: BIAS MOTIVATED INCIDENT RESPONSE
3.4.6 Maintain liaison with the Hate Crimes Task Force and Winona Human
Rights Commission.
.
.
3
PS-214t().{)1 (9/92)
BIAS OFFENSE REPORT
AGENCY IDENTIFIER (ORI)
MONTH AND YEAR
AGENCY NAME
.
This form is to be used to report any bias motivated crimes In violation of Minnesota State Statute 626.5531. The chIef law enforcement officer for
an agency must complete form and return tQ the Department of Public Safety, OffIce of InformaUon Systems Management, 314 TransportaUon
BuildIng, 395 John Ireland Blvd.. Sl Paul, Minnesota 55155 wtthln 30 day. (uws of Minnesota, 1988, Chapter 643).
II A. GENERAL OFFENSE INFORMATION II
1) AQency Case Number:
2) Oate of Offense:
3) Bias oHense based on: D Officer'. belief
4) -Description of Offense:
D Victim's belief
5) -Disposition:
6) -Type of Biaa and Description:
1
DeSCliption Code or Uteral
Type Code
7) --r arget:
8) -Place of ()ccurrence:
.- II B. VICTIM/OFFENDER INFORMATION II
9) VICTIMS 10) OFFENDERS 11).RELATIONSHIP 12) AFFILIATION
TO VICTIM (1f any)
# AQe Sex Race AQe Sex Race
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
COMMENTS:
.
- Use code tables on reverse
Return to: DPS/OISM
3104 DOT Bldg.
395 John Ireland Blvd,
51. Paul, MN 55155
CODE TABLES
OESCRIPTlON of OFFENSE:
To be uaed In furth~r Identifying offense
01 . CrO&! Burning I
02 . Swastika
03 . Bombing
04 . Hanging In Effigy
05 . Disturbing Public Meeting
06 . Graffiti '
07 . Spitting
08 . Letter i
09 . Verbal Abuse (Pel'1-On to Person)
10 - Telephone '
11 - Homicide
12 - Criminal SexuaJ Conduct
1J . Robbery i
14 - Burglary
15. Aggravated ASsault
16 . NSlJn
17 . lArceny Theft I
i8 . Disturbing the, Peace
19 . Property Damage
20 . Simple Assaul~
00 . Other (Describe)
5) D'~)OSlTlON: Ba;sed on CJRS Reporting System-Major Offenses
A. Nrest of Adult and/or Adult &. Juvenile
J - Nrest 01 Juvenile
E . exceptionally aeared
U - Unfounded .
P . Pending
6) TYPE of BIAS and OESCRIPTION:
i
I
~ ! Description
01 . Racial
,
: W . White
: H. White/Hispanic Ofigin
N . Negro/Black
B - Black/Hispanic Ofigin
I - Indian or Alaskan Native
M - Indian w /Hispanic Origin
o - Asian or Pacific Islander
A. Asian or Pacific Islander w/Hispanic Ofigin
01 . Catholic
!!Z. Hindu/Budhist
03 - Islamic/Moslem
04 - Jewish
05 - Protestant
06 - Fundamentalist
07 - Other (Describe)
03 - National Ofigin I Specify
02 - Religious
04 - Sex
05 . Age
06 - Disability
07 - Sexual
Ofientation
M . Male
F . Female
, Specify age(s)
Describe disability
01 . Homosexual Male
02 . Homosexual Female
03 . Heterosexual Male
04 . Heterosexual Female
7} TARGET CODES:
01 - Person
02 . Private Property
03 - Public Property
8) PLACE of OCCURRENCE:
01 - Residence
02. Hotel. MotelOf' Other Commericial Short-Term Residence
03 - Parking Lot Neas
04 . Business
05 . Vehicle
06 . Street/Sidewalk
07 - Highway/Freeway'~
08 . Park/School Ground
09 - Vacant Lot
10 - Jail
11 . Rural Nea/Country Road
12 - Cemetery
1J . Religious Building
14 _ Government Building
15 - School Building
16 . Private aub
17 - Other (Describe)
11) RELATIONSHIP of OFFENDER to VICTIM:
01 . Family Member
02 . Neighbor
03 . Acquaintance
04 . Boyfriend/ex-Boyfriend
05 . Girlfriend/ex-Girlfriend
06 - Ex-Husband
07 . Ex-Wife
08 . Employee
09 . Employer
10. Friend
11 - Homosexual Relation
12 . Other. Known to Victim
13 - Stranger
14 . Gang Member
15 - Peace Officer Related
16 - Unknown
17 . Other (Describe)
.
.
.
Charter Commission
Sept. 21, 1998
FYI
Present:
Tim Old, chairperson
Kathy Czar, Chuck Donnelly, Steve Keister, Robert Kimbrel, Howard Lieberman
and Mary Ruch
Absent:
Nance Purcell, and Don Valsvik
Others:
Katie O'Brien, Stillwater Gazette
Mr. Old c~lled the meeting to order at 7 p.m. He welcomed guests Lindsey Berger and Ross
Minnichsoffer, students from Stillwater Area High School American government and politics
class. ;
Approval of minutes: Ms. Ruch, seconded by Ms. Czar, moved approval of the minutes of July
20, 1998; Mr. Donnelly noted a correction to one reference to Ms. Ruch's name. Minutes as
corrected 'rere unanimously approved.
Conflict ofInterest update:
Mr. Old reported that the City Council held the second reading of the provision on July 21. Mr.
Keister saiCl he would like the Commission to revisit the issue in a few years, as he thought the
provision ):vas weak in enforcement and watered down in that it exempted city employees. Ms.
Czar noteq that the City Council was to adopt an enforcement mechanism by ordinance within
60 days after adoption of the Conflict of Interest amendment. Mr. Old will follow up on whether
that has belen done.
,
Update on:ArticIe 507 - Publication of council proceedings
Mr. Old "'{as to have discussed this issue further with City Clerk Modi Weldon. However, Ms.
Weldon was busy with election duties, so Mr. Old asked that the matter be continued until the
October meeting. Mr. Keister, seconded by Ms. Ruch, moved to continue the item until the
October meeting; all in favor.
A brief di'scussion ensued. Members were in consensus that Mr. Old should convey that the .
Commission is concerned that not meeting the Charter's publication deadline may preclude
citizen reqourse to Council action and to convey the Charter's position that is would be OK to
publish minutes in unsigned, summary fonn in order to get the information out to the public in a
timely fashion.
Review of Guide of Charter Commissions
Each merrtber commented on their thoughts after reviewing the Guide. All thought it was a very
worthwhile and valuable resource.
Some of the discussion centered on the implications for the upcoming city manager project,
specifical~y the need to "sell" the project, which members felt they had not done a very good job
of in the past. Mr. Kimbrel suggested assigning members to act as liaisons with individual City
Council members. Ms. Ruch and Ms. Czar are putting together previously gained information .
about the city manager proposal; it is hoped this can be worked through in three meetings
beginning with the October meeting.
Mr. Donnelly stated he would like to see some type of mission statement for the Commission to
work from. Mr. Lieberman suggested that could be done is some form of "preamble" to the
Charter.
New business
· Ms. Czar raised the issue of the Charter's current disclosure requirement for election
contributions, 4.05. The current amount in the city Charter is $500; the state has changed its
individual contribution limit to $300. She said she would like to see the Charter Commission
recommend that the city's disclosure limit be changed to $100, although she noted that action
may be too late for this year's election. After discussion, members were in agreement that
the provision should be changed; it was the consensus to address the matter after the
November 1998 elections.
.
There was discussion regarding attendance requirements for members. Mr. Old noted there is
language in the state statute that missing three meeting may be reason to request a member's
resignation. Mr. Keister volunteered to call Mr. Valsvik regarding attendance.
· Mr. Keister asked whether the Commission's annual budget was sufficient for the city
manager project or whether additional funding might be necessary. Ms. Ruch said she did not
anticipate the need for any additional funds. Mr. Keister volunteered to check into the
Commission's budget status.
.
Old business:
· Aiple property: Mr. Lieberman and Ms. Czar are working on a draft of language regarding
the Aiple property and the Charter requirements for disposition of city-owned land. Ms.Czar,
seconded by Mr. Lieberman, moved to have that language ready for the October meeting; all
in favor.
· It was noted that Ms. Purcell had a history of Commission activities that she was going to
provide for members. Mr. Old will follow up on that for distribution at the October meeting.
Mr. Kimbrel, seconded by Ms. Czar, moved to adjourn at 8:50 p.m.; all in favor.
Respectfully submitted,
Sharon Baker
Recording secretary
.
.
October 8, 1998
STILLWATER TOWN BOARD MEETING
Town Hall 7:30 P.M.
PRESENT:' Chairperson Louise Bergeron, Supe.ry,isorsDavid",
Francis, David Johnson and'Jerry Hicks. Also,
Attorney Tom Scott, planner Meg McMonigal,and,
Treasurer Warren Erickson.
1. AGENDA - M/S/P Johnson/Francis moved to adopt the agenda
as amend$d. (4 ayes)
2. MINUTES - M/S/P Francis/Johnson moved to approve the 9/24/98
Stillwater Town Board Meeting minutes as amended (add under
item 4.2~ "The Township attorney's opinion is that there is
no merit! to that claim at all."). (4 ayes)
3. TREASURER Claims #2241 through #2254 and checks #13570
through #13583-were approved for payment.
.
4 . ATTORNEY-
1. Sumey Variance -
This had been approved by the Town Board on
August 27 and the paperwork was held pending
approval by the County which has now occurred.
M/S/PHicks/Francis moved to authorize the chair
to sign the documentation'for.the Sumey Variance.
(4 -ayes)'
2. Socha matter - Mr. Socha's attorney had requested
information on how the overtime had been calculated
~hich has been provided. Attorney Scott is
~opeful that this will be finalized before the next
Town Board meeting.
3. Art Palmer Deeds -
M/S/P Francis/Hicks moved to approve the Palmer deeds.
(4 ayes)
5. PLANNER-
1. Riehle Minor Subdivision
M/S/P Johnson/Hicks moved approval of the Riehle
lot line realignment for the parcels identified subject
to verification of the existence to two separate parcels
and in the event that it is determined that there is
only one approximately 22 acre parcel, then move
approval of a minor subdivision of a 17.66 acre parcel
and a 5.03 acre parcel, subject to a par~ dedication
fee as determined by the Planner. (4 ayes)
,
.
M/S/P Johnson/Hicks moved to authorize approval of the
Riehle deed, which will be held until receipt of
payment of the park dedication fee if warranted.
:( 4 ayes)
6. ENGINEER-
stillwater Town Board Meeting - 10/8/98
Page two
1. Traffic Management study
Planner Meg McMonigal distributed the traffic
management study proposal for Stonebridge Trail
from Parsons Brinckerhoff Quade & Douglas, Inc.
dated October 7, 1998. It was suggested that the
individual involved would be invited to a future
Town Board meeting and supplied with the information
the Township has compiled to date. Also, another
public meeting would probably be involved (of
about 2 hours' duration) and the Township would
like more information on what their cost would be
for that.
.
7. PUBLIC WORKS
1. Richtman grant - Louise Bergeron advised that she
had not heard further from the state. Karen
Richtman had advised that the Stillwater Rotary
Club gives out grants and wondered if the Township
would be interested in pursuing that.
2. Road Equipment Sales - Louise Bergeron reported
on the interest she has received to date on the sale
of the equipment.
M/S/P Johnson/Hicks to authorize Louise Bergeron,
to make the arrangements to prepare the two trucks
and grader for the state auction, provided there
is a reserve minimum bid opportunity and the reserve
option should be set to the offers we have received
to date. (4 ayes)
3. Arcola Trail - The work is done and Louise Bergeron
reported that she had received calls complementing
the work and the courtesy of the Raleighs.
.
8. COMMITTEES-
1. Planning Commission - David Francis reported that
the Planning Commission would like to wait until
their next meeting to finalize their work on the
comprehensive plan since there were so few members
present at their last meeting. The Town Board will
receive the comprehensive plan for their November 12
meeting. The Planning Commission should think about
changing their quorum to "a majority of the
membership". Attendance should be stressed since
without a quorum, no official business can take place.
9. ADJOURNMENT - The meeting was adjourned at &:40 p.m.
Clerk
Chairperson
Approved
.
BROWN'S CREEK
WATERSHED DISTRICT
.:
:\tllilbq ,,,"~'~~haica! Adwlllor.
~ft'finp:
BoaI'4 01 MlUIIIlC'n
c () W&.~lln~ S()iJ and Ws:cr COO!".CM'StJ(ll'l D,suta
1 ~:~ l UI"\'C Uc;t Uuul~'ard. ;'ull.c 11.' 1
I.,tlitw.ncr, \['1 ~~fi~:
(; JIJ p.m.. 2nd &. 4th Mondav of the 'lor..::
at Wa~1Xl Suil md Water ((JIl~'al...Jn
Ilt!ltn.:l offiCI:.
Craip; La'ia. Prestdent
Kan:n Kilbcrg. VIl':O:-PI1:!'SuJml
~.dward (j(,rann. '1l"ClL'Wrcr
jun ~!Jd1dl.. S.,,:rdar;
:lan....-l P.u.:r
AGE!'IDA OCT. 12. 1998
Cali to order /(i' ,6 30 P!vl
~
Approval of Miryutes from Sept, 28. 1998 Meeting (Michels~
Treasurer's Repbn (Gordon)
-'
4 FOR Status R~DOrt. Buvout Pronos" (GOrdOR. Smith)
), LCMR Contract with BWSR Plan Revisions. (Smith)
6, Rules Develo.Dritent~ Re-cOllsider 46Buffer" Rule with Conditions (Kilben!. Smith)
,
7, LCMR Project Review (E & 0, DeMan, Grubb)
A Technical Evaluation Report, Water Disposal Capacity
.n.
Budgetary qonsiderations
C. Impacted Cifizen Considerations
i
8, HMGP Status Review (Doneux) (Hoffinan property)
\) H & H Study, Finalization of Expected Fonnat Presentation and Results (E & 0)
I
Discussion ofDtaft RFP for Engineering Services (Micbds, Done1U~ Smith)
10,
I
11. Scheduling of A~ARlBCWD/DNR/SWCTJ Meetings (Westerlund)
i
12 Status Report oD Washington County Water Governance Project (Leiser)
,
i _~ C ommunication~ (Doneux, AU)
..:.. Long Lake ~ropel1Y Owners Associauon
B C. Leiser R~sponse to City of Stillwater regarding ACAR ReVIew
1 ~ Old Business
j 5 :" ew Busmess
j ~ AdJournment
time and event sensitive.
effort to
resolve on tbe meelin2 ni2hr as indicated.
i
Approved I
.
Minutes of Meeting
Brown's Creek Watershed District
September 14,1998 .
In Attendance:
BCWD Board of Manaaers
Craig Leiser
Ned Gordon
Karen Kilberg
Dan Potter
Jon Michels
Others
Louis Smith of Smith Parker, BCWD Legal Counsel
Mark Doneux, SWCD
Jason Moeckel, Molly Shodeen, and Julie Westerlund of MNDNR
Jerry Turnquist, City Council Member - Oak Park Heights
Cecilio Olivier, Brett Emmons, Tony DeMars, Camilla Correll and Stuart Grubb of
Emmons & Olivier Resources
Jyneen Thatcher, Citizens Advisory Council
Diane Desotelle, Peterson Environmental
Paul Nelson, Montgomery Watson
Citizens: Donald and Pauline Rice, Rocky and Collie Hoffman .
Kim Reeves, Recording Secretary
1. The workshop meeting was called to order at 6:43 p.m. by Craig Leiser.
2. Aooroval of Minutes of 8/24/98: A motion to approve the Minutes of the 8/24/98
meeting, as amended, was made by Karen Kilberg and seconded by Dan Potter.
The motion passed unanimously.
3. Public Hearing on 1999 BCWD Budaet- Ned Gordon:
. Presentation of budget made by Ned Gordon.
. No questions from citizens attending meeting.
. A motion to approve the 1999 budget and certify for 1999 tax levy
(attached) was made by Ned Gordon and seconded by Jon Michels. The
motion passed unanimously.
4. Presentation of H& H Study - Emmons and Olivier Resources:
. Overview of data gathering process, Diane Desotelle.
. Land use map, BCWD soil map, topography and GIS mapping; flow
monitoring; land locked areas; groundwater input; sub-watersheds; to
become the Thermal Model and the H&H Model.
.
\
.
Cecelio Olivier discussed existing conditions (1997 and 1998) and five
different scenarios. .
. Tony DeMars and Brett Emmons presented potential impacts (Issues
Matrix), as well as, specific issues and questions for the Board: Issues
Matrix provided to the Board for review.
5. FOR Grant Discussion - Mark Doneux
.
6.
. Memorandum from Smith Parker re: FOR grant - concern that language
for reimbursement tied to completion of two specific projects. The board
should respond to the intent.
. Agreement that was presented at the last Board meeting is acceptable. A
motion to approve execution of the DNR Flood Damage Relief Grant was
made by Jon Michels and seconded by Dan Potter. .Themotion passed
unanimously. Copy for execution presented for s,grlatureto Craig Leiser
by Mark Doneux.
. Two proposals to do appraisals have been received: Robeyand
Remington. A motion that the Robey billing for appraisal be paid was
made by Ned Gordon and seconded by Jon Michels. Motion passed 4/0
(with Craig Leiser abstaining).
. A motion to proceed with an appraisal from Remington was made by Ned
Gordon, and seconded by Dan Potter. The motion passed unanimously.
Remington to complete the appraisal within the neXt fourteen days~
,
LOMR Status ReDort - Tony DeMars:
I
.. Soil borings completed.
. Ground water and surface water modeling to be done.
. Analyzing data captured. Preliminary design to be completed by October
1, 1998. Tony DeMars to make another attempt to gain access to the
Lueck property.
.'
7. Status ReDort on the TAC and Rules Committee - Karen Kilberg/Mark Doneux..
. Meeting tomorrow night (September 15, 1998) to finalize the Rules.
. Final draft for agency review to be presented as quickly as possible. A
final draft will be brought forward to the BCWD Board at the next
scheduled meeting.
. A motion to accept the amendment to Work Order #4 was made by Karen
Kilberg, and seconded by Jon Michels. Motion passed unanimously
.
00
8.
Selection of Engineer - Craig Leiser:
. An RFP will be presented at the next scheduled meeting.
9. Adiournment - A motion to adjourn at 10:53 p.m. was made by Karen Kilberg and
seconded by Ned Gordon. The motion carried unanimously.
Respectfully submitted by:
~~Iltugl
Kim Reeves ..
Recording Secretary
.
.
e
OCT-07-1998; 10:53
CITY OF OPH
P.02/03
.
1.
II.
.
III.
IV.
.
CITY OF OAK PARK HEIGHTS
FOLLOW.UP AGENDA FOR
CITY COUNCIL MEETING OF
TUESDAY, ocrOBER 6, 1998
7:00 P.M. AGENDA
Call To Order/ ApFroval of Ai:!enda
>> i A re<J~nitionreaolution VIas added as Item C of New Business
)0 i Set a date for Open House at City Hall was a.clded as Item Dof New Business
)0 Set a. date for the Brackey West Special Assessment Public Hea.ring was add.ed as Hem C of Old
. Business
Apfroved with changes 5-0
i
D~artmentlCouncil Liaison R~ott9
A. 'Paxks
! Next meeting is Monday, Oclokr 19 at 6:30 p.m.
,
B. i Cable
iW orLing On preliminary 1999 budget
c. Water Management Organizations
. Next Miadle St. Croix Water Management meeting is November 10, 1998 at 7:00 p.m.
i at Bayport City Hall
D. ' Recycling Award
Awarded. to John and Diane Reevell, 5876 Oldfield Avenue Nort1
E. Bridge Reporl .
Dic.k Braun', recommendation was made on Monday, Septomher 28
F. i Planning Commission
I Next meeting i. Thursday, October 15 at 1:00 p.m.
I
I
G. ~ouncil Committee Updates
Visitors
Jeu,nifer Fariss for Make Difference Dal-Saturday, Odober 24 horn 8:00 a.m. to 12:00.
volhntcers assist others with fall lawn clean up
Consen~ Aeenda (Roll Call Vate)
Itetn81 BJ C, F, I, & J pulled from the Consent Agenda
A11!other items approved u presenteclS-o
,
A.Approve Bills & Investments
i
B. 'Approve City Council Minutes - September 8/ 1998
C. iApprove City Council Minutes - September 22, 1998
Item. B. and C., City Minute., to be cluC\1.11sed ilt Octo1er 13 Work Se~sion regarding
imaking changes to minutes. Approved. 5.0.
D. 'Approve Extract of City CO\lneil Meeting Minutes - R~eiving Bids and Conditionally ~wardin~
iContract on the 58t!. Street North/Norell Avenue to Oakgreen Av(]nue Implovements Ot
.1998/1999
GCT-07-1998 10:53
CITY OF OPH
P.03/03
O~l)l>eJi' 6 council Follow-Up Apnda - PilP 2
E. Approve Extract of City Council Meeting Minutes - Receiving Bitk and Conditionally Awarding
Contract on Kern Center Improvements of 1998J1999 Contingent Upon Acquisition of Right- .
of-Way
F, ~pp.rOV'e Police Department's Request to Extend the Life of the Sergeant Eligibility Lst
Pulled for clarifioa.tion. Approved. 5-0.
G. Appxove Change Order No, 1 for City Hall Reroofing Project
H. Approve Pay Request No.1 for City Hall Reroofing Project
1. Approve hiring of Communitv Development Direclor
Kris Da.nielson recommended. for approval, ~rith starting date to be Friday, Octoher 16,
1998. Approved 5.0
J. Approve hiring of Part-time Dispatcher
P~ed. for darilica.tion. Approved 5.0.
K. Set a public Heari.ng for October 20, 1998 to conllider Amending Ordinance Chapters 1201
and 1202 Affecting Sale and Distribution of Non-Intoxicating and Intoxicating LiquoIS
L. Re-table Cable Joint Powers Agreement Approval until the October 20, 1998 Council Meeting
M. Approve Additional Election Judges
V. Public Hearin~8
New Business
A. Prodamation Deolaring October 5 - 11 Cities Week
Approved 5.0.
B, MnDot Excavation and Capping of a Portion of the Allen S, King.Ash Disposal Faciliiy
Staff to work with MnDot on tne preserva.tion efforts during project.
old BjSines~
A. V ley Senior Services Alliance's Development Agreement Update - to he reviewed at October 20
Council Meeting
Verbal Update
B. Computet Update
$4,400 a.pJ?%'oved for Internet connectivity and. $1,000 approved for e-mail acceSS
capability. Approved. 5-0.
C. Set a date for the Brackey West Special Assessment Public Hearing
public Hearing set for October 20 Council Meeting
VIII. Adjournment:
8:03 p.m.
VI.
VII.
.
.
TOTAL P.03
1.
2.
3.
9:00
9:00
4.
9:15
5.
9:30
6.
8. 9:50
9. 10:50
10. 11:00
11. 11:30
WASHINGTON COUNTY
Dennis C. Hegberg
District 1/Chair
Mary Hauser
District 2
Wally Abrahamson
District 3
Myra Peterson
District 4
Dick Stafford
District 5
COUNTY BOARD AGENDA
OCTOBER 13, 1998, 9:00 A.M.
Roll Call
Consent Calendar
Community Services - D. Papin, Director
Proclaim October 13, 1998, Family Child Care Provider Day.
General Administration - 1. Schug, County Administrator
A. Contract for Legislative Liaison for 1999 State Legislative Session
B. Green Corridor Project Fall Forums and Preview Corridor Options
Discussion from the Audience
Visitors may share their concerns with the County Board of Commissioners on any item not on the agenda. The Chair will direct the
County Administrator to prepare responses to your concerns. You are encouraged not to be repetitious of previous speakers and to
limit your address to five minutes.
COIpmissioner Reports - Comments - Questions
This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters
of int~rest and information, or raise questions to the staff. This action is not intended to result in substantive board action during
this time. Any action necessary because of discussion will be scheduled for a future board meeting.
Board Correspondence
Ex~cutive (Closed) Session with Human Resources - 1. Honmyhr and F. Madden
I
I
11999-2001 Bargaining Agreements for AFSCME and 4gers
I--
Adjourn
Washington County Regional Rail Author.ity Convenes
A. Roll Call
B. Approval of the September 15 and 22, 1998 RRA Minutes
C. Easement Agreement with City of Hugo at 159th Street
D. Adjourn
Lunch
12. 12:30 Board Workshop with Public Works Department - D. Wisniewski; Director
to
1 :30 Update on Proposed Grey Cloud Island Regional Park
***********************************************************
Date
October 13
October 13
ttober 13
tober 14
ctober 14
October 15
October 15
October 15
MEETING NOTICES
Time
8:00 a.m.
4:00 p.m.
5:30 p.m.
10:30 a.m.
5:30 p.m.
8:00 a.m.
12:00 p.m.
7:30 p.m.
Location
Washington County Government Center
Christ Lutheran Church - Lake Ehno
321 Broadway - St Paul Park
2099 University Ave. W. - St. Paul
Washington County Government Center
Washington County Government Center
570 Asbury St - St Paul
Washington County Government C~nter
Committee
Interviews for Valley Branch Watershed
Mental Health Advisory
HRA Board Meeting
911 Board
Solid ]Waste Advisory Conunittee
Workforce Council
MELSA
Parksl& Open Space Conunission
I .
! Assistive listening d;vices are available for use in the Count'i Board Room
If rou need assistance due to disability or la!'guage barrier, please call 430-6000 (TDD 439-3220J
EuUAL EMPLOYMENT OPPORTUNITY I AFFIHMATIVE ACTION EMPLOYER
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR *
OCTOBER 13, 1998
.
The following items are presented for Board approvaVadoption:
DEPARTMENT/AGENCY ITEM
Administration
A. Approval of early hire of a .5 Clerk I position for Central Services as
recommended in the 1999 Budget.
Community Services
B. Approval of appointments to the Washington County Workforce Council: Jane
M. Klein, Complete Sales, Inc., Oakda1e; Dr. Earl E. Hall, Retired Business
Manager, Woodbury; Fred Dietze, Mainsail Management, Cottage Grove; Dave
Engstrom, HRA; and Thomas G. Yetter, Tapemark Co., Cottage Grove.
Court Administration
C. Approval of contract with Julie Friedrich for Guardian ad Litem Services.
Health, Environment and
Land Management
D. Approval for County Board ratification ofDepartrnent Head signatures to Family
Links Interagency Agreement between Health, Environment and Land
Management, Community Services and Court Services.
Public Works
E. Information only - Environment and Natural Resources Trust Fund.
F.
Approval of resolution to convey CSAH 2 right of way to City of Forest Lake.
G.
Approval of contract with Westwood Professional Services, Inc. to prov.
professional engineering planning and design services for reconstructing
signalizing CSAH 15/CSAH 12 intersection.
H.
Approval of resolution, final payment to Tower Asphalt, Inc. in the amount of
$28,395.93 for intersection modifications and signal construction at the
intersection of CSAH 12 and CSAH 36.
1.
Approval of resolution, fmal payment to Impulse Group, Inc. in the amount of
$14,650.44 for the Courts Audio Assistive Listening System.
Sheriff
J.
Approval to apply and accept a grant from the Min.l1esota Department of Natural
Resources for snowmobile law enforcement.
.
*Consent Calendar items are generally defmed as items of routine business, not requiring discussion, and approved in one vote.
Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action.
.
.
.
CENTRAL ST. CROIX VALLEY
JOINT CABLE COMMUNICATIONS COMMIS
Meeting Minutes
September 30, 1998
CALL TO ORDER
The meeting was called to order at 7:35 p.m. at Bayport City Hall by Ch~jrman Jerry
Turnquist[(Oak Park Hts.)
ROLL C~LL
Present: iGary Talbot (Stillwater), Gail Bush (Oak Park Hts.), Patrick Chapman
(Bayport)! Sharon Ridgway (Bayport)
Also: St~ve Hanson, Karen Wandmacher, Kathy Cinnamon, Don Fixmer
!
Some Stillwater High School students were in attendance.
APPROVAL OF AGENDA
Under CaJble Commission business, add: C. Grant Proposal and D. Set next
!
workshop. MOTION by Gary Talbot to approve the agenda with the 2 additions,
seconded by Pat Chapman. MOTION CARRIED.
APPRO~AL OF MINUTES
MOTION [by Gary Talbot to approve the minutes of 8/19198, seconded by Sharon
Ridgway.' MOTION CARRIED.:, . , " .' . ' ..
i
OLD B6sINESS
1. Microphones - Steve reported that nobody had reserved microphones for the
Lumberjack parade. Jerry commented that the parade has been shown 7 times a
week since July and that common sense says it's. time to stop showing it. Steve said
he'd look into it.
2. Editing Equipment - Steve indicated that the deck which had been re-installed
broke down an hour later. There are 2 decks in for repair and the Access Center has
one which has been loaned from Alpha Video. Steve said that some of the equipment
is expected back by Thursday (Oct. 8), and with the loaner that both edit suites should
be functioning again. Steve will report back as to whether any of the editing
equipment is no longer able to be repaired.
NEW BUSINESS
1. MediaOne Company Report - Steve reported that Internet service is starting
to be available. The cable company is trying to figure out how they can get, the service
across the river to Western Wisconsin. He said that currently the service is one-way;
with outgoing information going over phone lines and incoming information coming
over the cable lines at high speed. Once the system has been rebuilt the service will
9/30/98 Commission Meeting - Page 2
.
be two-way.
There will be a rate increase effective October 1st. Gary commented that we just had a
rate increase and indicated that he plans to challenge this rate increase at the next
Commission meeting.
There was discussion about the issue of programs being played over and over and it
was pointed out that it's not only the Lumberjack Days parade (and there were 2
versions of it) but that there is supposedly a 3 month cycle that Roy puts programs on
and that this seems to be a long period of time to see programs repEj,atedly. Karen
commented that new programming should supercede old programming for air time,
and that producers should have equal opportunity for air time. Steve will check on the
issue of number of times programs are being played.
Gary commented on a report that the cable company sent to the Commission
regarding revenues generated by our Cities individually and that the percentages
coincide very closely with the subscriber counts. The percentages he quoted were:
Stillwater 68%; Oak Park Heights 18%; Bayport 11%, Stillwater Township 1% and
Bay town Township 1 %. These numbers would reflect pretty closely the breakdown of
subscribers and franchise fees generated by each entity.
.
2. Access Center Report - was received. Editing equipment was discussed.
3. Corporation Report
Karen reported that they did a program of a meeting regarding the St. Croix River
Crossing. It was again stressed that all producers should be treated equally as far as
channel time. Also that Valley Access Community programming represents a number
of producers, not just one, so they are finding that their current time slot isn't really
enough anymore.
It was reported that the Corporation did give Don the grant for the Lumberjack Parade.
The Corporation has changed their meeting nights to having some on Tuesdays and
some on Wednesdays, to accomodate people's schedules, and Commission members
are encouraged to come to a meeting sometime.
Karen thanked Art Edhlund for meeting with the people who are with the new sports
facility.
Karen stated that grant requests must be made in person at a Corporation board
meeting. The students in the audience had questions about making programs and
about the grants and this was explained to them.
.
.
.
.
9/30/98 Commission Meeting - Page 3
The City of Stillwater, through Dave Magnuson, has asked that the Commission
include in our franchise negotiations the hooking up of I-Net seNice to the new sports
complex. The City had mentioned it earlier in NeedsAssessment information butitis
not listed specifically in the proposal at this time. The Commission plans to include
this and Kathy will let the cable attorneys and Dave Magnuson know.
4. Cable Commission Business
a. Budget Report - Some figures are together; not ready to report.
b. Equipment Committee Report - Jerry gave an update; the committee got
together a list of equipment to outfit a studio and will get bids on it, as well as subtract
out the equipment which we already have that is usable.
c. Grant Proposal - Gary stated that October is Fire Prevention month and as we
talked about last year, he is interested in the Commission giving a grant to the fire
department(s) for their expenses in doing an educational video. He will get more
information and present a motion at the October meeting.
d. Set next workshop - The Commission will have its next franchise renewal
workshop on Tuesday, October 13th at 10 a.m. at Oak Park Heights City Hall, if
available.
CONSENT AGENDA
MOTION by Gary Talbot to approve Resolution 98-9~30 approving payment of
billslfunds transfers, seconded by Sharon Ridgway. MOTION CARRIED.
AFFIRM NEXT MEETING DATE
The next Cable Commission meeting will be held on Wednesday, October 21 st at 7:30
p.m. at Stillwater City Hall if available.
Mike Knutson asked the Commission whether there will be a public hearing regarding
whether the Commission or the Corporation should run the Access Center. Gary felt
that we need to get into negotiations and get the studio first. Jerry said that we will
have a public hearing at the appropriate time.
ADJOURNMENT
MOTION by GaryTalbot to adjourn, seconded by Gail Bush. MOTION CARRIED.
Meeting adjourned at 8:17 p.m.
Submitted by Kathy Cinnamon
Administrative Secretary
W ASIDNGTON COUNTY
Dennis C. Hegberg
District 1/Chair
Mary Hauser
District 2
Wally Abrahamson
District 3
Myra Peterson
District 4
Dick Stafford
District 5
COUNTY BOARD AGENDA
OCTOBER 20, 1998, 9:00 A.M.
1. 9:00 Washington County Regional Rail Authority Convenes
A. Roll Call
B. Creekview Preserve Development Utility Crossing Permits
C. Adjourn
2. 9:05 Washington County Board of Commissioners Convenes
Roll Call
Consent Calendar
3. 9:05 Surveyor - Larry Nybeck, Surveyor
4.
9:10
5.
9:40
6.
7.
8. 9:50
9. 9:50
to
10:35
Certificate of Commendation - Quick Access Program
General Administration - 1. Schug, County Administrator
Association of Minnesota Counties Legislative Platfonn
Discussion from the Audience
Visitors may share their concerns with the County Board of Commissioners on any item not on the agenda. The Chair will direct the
County Administrator to prepare responses to your concerns. You are encouraged not to be repetitious of previous speakers and to
limit your address to five minutes.
Commissioner Reports - Comments -Questions
This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters
of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during
this time. Any action necessary because of discussion will be scheduledfor afuture board meeting.
Board Correspondence
Adjourn
Board Workshop with Administration - Room 100B
Update on County's Website
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * . * * * * * * * *
Date
October 20
October 20
October 20
October 21
October 21
October 21
October 22
October 22
MEETING NOTICES
Committee
Time
Location
Employee Recognition Dinner
Public Health Advisory Committee
Historic Courthouse Advisory
Plat Commission
Transportation Advisory Board
Red Rock Corridor Commuter Rail
Community Corrections
Metro Tab
5:30 p.m.
5:30 p.m.
7:30 p.m.
9:30 a.m.
2:00 p.m.
5:00 p.m.
7:30 a.m.
12:30 p.m.
Historic Courthouse, IOIW. Pine Street
Washington County Government Center
101 West Pine Street - Stillwater
Washington County Government Center
230 E. 5th Street - Mears Park Centre
Cottage Grove City Hall
Washington County Government Center
230 East 5th Street - Mears Park Centre
Assistive listening devices are available for use in the County Board Room
If you need assistance due to disability or language barrier, please call 430-6000 (TOO 439.3220)
EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR*
. OCTOBER 20,1998
The following items are presented for Board approval/adoption:
DEPARTMENT/AGENCY
ITEM
Administration
A. Designation of 1998 AMC official delegate list.
B. Approval to appoint Connie Adams to the Community Social Services
Advisory Committee to fill an unexpired term to December 31, 2000.
C. Approval of Certificate of Recognition for Barbara Swanson who is retiring as
Director of the Forest Lake Area Youth Service Bureau.
D. Authorization to submit grant application and approval of certification to the
Metropolitan Regional Arts Council to fund a portion of the "Images of the
Sesquicentennial" photography and art contest.
Auditor-Treasurer
E. Approval of abatement applications for homestead classification.
Health, Environment, and
Land Management
F. Approval of amendment to the EMS Radio Communications Board Joint
Powers Agreement and authorization for the Board Chair to sign the amended
agreement on behalf of Washington County.
.
G. Approval of resolution to enter into a Sub-grant Agreement with the Division
of Emergency Management in the MN Department of Public Safety for the
Infrastructure Program for FEMA 1225-DR-Minnesota, and authorization for
the County Board Chair and County Administrator to execute the terms of the
agreement.
.
t
.
.
.
Stillwater Township
October 22, 1998
FYI
Chair:
Untiedt
7:30 p.m.
Regular Meeting
Ae:eoda:
Adopt
Minutes:
Approve Minutes October 8, 1998
Treasurer:
1, Report
2. Claims & Checks
Attomev:
1. Socha Situation
Planner:
1. Transportation Study
Eoe:ineer:
Public Works:
Oerk:
1. Decide if we need more election booths.
Committees:
POODle - 8:30 PM: 1, Sandy Fundingsland re: Arcola Trail
Old Business: 1.
New Business: 1.
Note: Payroll Claims for November - Get to Clerk by November 2.
Steve Nelson will not be present unless you have specific questions for him,
10/17/98
Pat Bantu
OCT-16-1998 15:57 CITY OF OPH
7:00 p.m. 1.
7;05 p.m. II.
7:20 p.m. III.
7:20 p.m. IV.
7 :30 p.m. V.
CIlYOF OAK PARK HEIGHTS
CIlY COUNCIL :MEETING AGENDA
TUESDAY, OCTOBER 20, 1998
7:00 P.M. AGENDA
call to Order/Approval of ~enda
Department/Council Liaison Re~rts
A. Parks Commission
B. Cable Comrniilllion
C . Water Management Organizations
D. Recycling Award (1)
E. Planning Commission
F. Council Commitl:ee Updates
G. Bridge Report!;
Visitors
This is an opportunity for the pUblic to address the Council with questions or
concerns on issues not part of the regular agenda. (Please limit comments to 3
minutes in length.)
Consent A,senda (Roll Call Vate)
A. Approve BiJ1, & Investment!; (2)
B. Approve City Council Minutes - Septem1er 8/ 1998 (memo hom
Legal Department regarding Council inquiry as it affeds amending
Council minutes) (3), (4)
C. Approve City Council Minutes- September22! 1998 (5)
D. Approve City Council Minutes - Octo1er 6, 1998 (6)
E. Approve contract for auditing services for 1998 (7)
F. Approve bid horn St. Croix T lee Service for diseased and hazard tree
removal! pruning and stump grinding (8)
G. Direct staff to receive proposak hom consultant to develop a long nnge
capital improvement program for park imp;r:ovements and construction
(9)
Public He~
A. Puhlic Hearing to consider amending Ordinance Chapters 1201 and
1202 affecting sale and distribution of Non~intoxicating and
Intoxicating Liquors (10)
B. public Hearing for Brackey West Special As6essment Hearing - request
to tal,lo un'Hl November 10, 1998 Council Meeting to provide for legal
publication (11) (12)
P.02/03
~
.
.
.
,
~
.
.
.
OCT-16-1998 15:5?
CITY OF OPH
8:00 p.m. VI.
New Business
A. Set It Public Hearing for November 10, 1998 to discuss proposed
ordinance to implement refuse (lollection system beginning January 1,
1999 (13)
B. Approve g~ra.ge variance request hy Richard Keller, 14140 Upper 54'1.
Street N orlh with J:e~ommendations from City planner and Platuling
Commission (14)
C. Public Works Director Review and Update (15)
D. Memo of Understanding for skating services by Renee Sorenson
8:10 p.m. VII. old Business
A. Update on Valley Senior Services Alliance
1. Proposed time schedule for 501.C3 bond issuance (16)
2. Update on Developer's Agreement
B. Six month review of 1998-1999 goal setting (17)
C. Update J:egarding solid waste contract
D. Cable Joint Powers Agreement
8:50 p.m. VIII. Adjournment
P.03/03
TOTAL P.B3