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Home My WebLink About1998-10-06 CC Packet REVISED AGENDA ** CITY OF STILL WATER Ii Council Chambers, 216 North Fourth S~eet . CITY COUNCIL MEETING NO. 98-24 October 6, 1998 REGULAR MEETING RECESSED MEETING 4:30 P.M. 7:00 P.M. CALL TO ORDER ROLLCALL 4:30 P.M. AGENDA STAFF REPORTS 1. Finance Director 2. Police Chief 3. Public Works Director 4. Community Dev. Director 5. Parks & Recreation 6. City Engineer 7. City Clerk 8. Fire Chief Ii . ~. Building Official 1p. City Attorney 1 ;1. City Coordinator 7:00 P.M. AGENDA CALL TO ORDER INVOCATION ROLL CALL .PROV AL OF MINUTES, !l August 4, 1998 Executive Session; Septem~er 29, 1998, Regular Meeting PETITIONS; INDIVIDUALS. DELEGATIONS & COMMENDATIONS I. Karl Ranum - Skating Rink at Old Athletic Field OPEN FORUM The Open Forum is a portion of the Council meeting to address Council6n subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction . to staff regarding investigation of the concerns expressed. II CONSENT AGENDA * 4. 5. 6. ..7. ~ .. ~ 1. Resolution 98-266: Directing Payment of Bills , 2. Contractor License - Erdahl Construction, Rogers, MN; Balsam Tree and Shrub Care, Inc, Marine on the St. Croix; Commercial Roof Maintenance, Inc., Stillwater; Lakeview Constr~ction, Inc., Pleasant Prairie, WI; BNR Excavating Inc., Hastings, MN; Horak Inc., Bayport; JD Excavating, Inc., Coon Rapids, MN 3. Resolution 98-267: Approving contract with Bailey Construction to res~ore picnic shelter on North 2nd Street Resolution 98-268: Approval of Towing License - Amazing Towing Purchase of CPU - Engineering Department Approval of Data Retention Services for Engineering Files Hang banner at Chestnut Street, November 6-23, Trinity Church Yule Fest, City Council Meeting 98-24 I j\ r ) ',) October 6, 1998 PUBLIC HEARINGS (7:00 p.m. or as soon as possible thereafter) . 1. Project 9802. This is the day and time for the public hearing to adopt assessment roll for the 1998 S Improvement (So. 1 st Street & Surrounding Areas) - L.I. 334. Notice of the hearing was placed in the Stillwater Gazette on September 18, 1998, and notices mailed to affected property owners. (Resolution) 2. Project 9803. This is the day and time for the public hearing to adopt assessment roll for the Curvecrest Blvd. Street Rehabilitation -L.I.335. Notice of the hearing was placed in the S~illwater Gazette on September 18, 1998, and notices mailed to affected ~.rty owners. (Resolution) 3. Case No. V/DR-98-58. This is the day and time for the public hearing to consider an appeal from the Planning Commission for a request from Ken and Kim Jadwin for a variance to the Bed and Breakfast Ordinance to increase the number of bedrooms from five to six at 319 West Pine Street in the RB Two Family Residential District. Notice of the hearing was placed in the Stillwater Gazette on September 25, 1998, and notices mailed to affected property owners. UNFINISHED BUSINESS 1. Update and Change Order - St. Croix Valley Recreation Center (Resolution) NEW BUSINESS 1. Possible first reading of ordinance regulating towing companies and requiring licenses 2. Adopting Assessment for Lake Drive Watennain - Project 9734, L.I.333 (Resolution) . 3. Adopting Assessment for 1998 Sidewalk Improvements - Project 9817, L.I. 337 (Resolution) I, 4. Adopting Assessment for Washington Avenue Median Improvement - Project 9804" L.I. 336 (Resolution) 5. Award of Bid for pioneer Park Restroom Remodeling, Project 9819 (Resolution) 6. McKusick Lake Study (Resolution) 7. Bond Sale for 1998-99 Capital Outlay and 1998 Improvement Projects PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONSIREQUESTS 1. Report of Sale of Colonial Craft Property COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. . There will be no ~eparate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be' , " removed from the consent agenda and considered separately. ** Items in italics are additions to the agenda ... Memorandum To: MAYOR KIMBLE AND CITY COUNCn. MEMBERS cc: Nn.E KRIESEL From: LARRY DAUFFENBACH POLICE CHIEF Date: 10/06/98 Re: POLICE FIREING RANGE Last council meeting you approved the abatement of the lead in the firing range for $7,998. Thomas Cleaning (Tom Crotty) submitted this Bid. The contract has not yet been signed. ............. --.................... :::::::::::::::... Today Tom called and told be that he received misquoted information from Bay West. Bay :WesUs:the company that is going to transport the contaminated lead and sand to Chicago for ~p.9.~t::Ihe transfer charges of the sand and lead by Bay West Company to Chicago were ~~ti:i?t~;:~ The bid price of the transfer was 4700.00. The actual price is $6,150. The new total amQuu'CQfthe bid is 9448.00. This is an increase in the bid by $1350. This is still aprox $5,000 4J.~~J~~jhan other two bids received. The other bids are Bay West at $14,800. Caswell co. ~~~~qqq~:::::::: ...................... .:..!!!!!!:!:::!!! ..... ....................... ............................. .......................... ...................... ;~~~t~tt~~~~~~g~~t~~~t~t~t~~tg~~~~~g~~:::::::~~t~f~"tt~"t.g~;~~~t~~~~~~~g~;~~~~~~~ ~~i~~~~i~I~~~~~i~=~~~~~~~i2~f~f.t~~i~~~~:~~~~=~~==~~~~i~~~} 1 . . . Oct-06-~B~~1:4Spm From-KENNEDY l GRAVEN .' - +3379310 T-OOI P,OZ/04 F-003 iKennedv .1 ~ ~ 470 PiU>bury U:n~ 200 Sol<th S..wl SC""i Minn~po1.. MN 55<\02 (612) 337-9300 tdcph\l'lt (6]2) 337.9310 f:zx r:-JlWl: :.tl)'s@kcnnccly-sn'd1.~U : CraVer} I LARRY M. WERTHEIM Armmey at Lltw (612) 337-9216 lWl:nhc1m@kennedy-gr4vm com October 6, 1998 Steve Russell The City of Stillwater Communiry DC'Yc:lopment Director 216 No. Fourth Street Stillwater. Minnesota 55082 VIA FAX RE: The Legends of Still wafer Dear Steve: On behalf of The Legends of Stillwater Limited Partnership we request that tbe City grant a subdivision waiver Wlth respect to a contract for deed to be entered into between the Legends of Stillwater and the Ryland Group, Inc., covering a portion, but not all. of Outlot D of Legends of St1l1warer Limited parmership. ! enclose a copy of the Certificate of Survey which delineates the portion of Outlot D to be covered by the contract for deed. We are selling on a contract for deed the Phase If and Phase III Conage Lots in Legends of Stillwater. The current Outlot 0 encompasses what will eventually , be planed as Cottage Lots but also 6 additional Tradmonallots. In order to enter into a contract for deed for just the remaining cottage lots, it is necessary that the City stamp tts approval on this contract for deed. Pl~ call me if you have any questions. I will be dehvering the original contr4Ct for deed on Wednesday for approval by the City. so we can close later that morning Very truly yours, 1Yt~ ertheim LM W:gak .. Oet-06-l8 01 :47p. fre.-KENNEDV' GRAVEN T il L 1 I ; . '~ IlllIE UII: -.1- I!,I ,a. ... f' ~ & f ~ p ! .. i (!- ~ ul I ui Ial '11 J! I. I' l!1 ~ m F r. II I f I I l~l(. ~ IsS~~ . f':~ f IC ...... ,. " , '51 f I a JI Ii f' , (I 1 i r ~e .. ~ Igj i . .. ~ ~ I If ~ 4:~ I~ . I ! ~ ! t i I l .f>>~ \ i ~ . 'H ! .:..... ";0 . . ... !i~ ~ .... , Jf .... f" :: [ 5 II +3318310 NOI P.D11U4 f-003 ~ ~tH~t~i!l.Hl;i ~~" ~ S~'H\ :>it1.. "..;~ iCl Q;..~....i5.11~ :i !t f ~ 13 g.!!;l. -~ ~"f~i-3. it~t 1..1;!:"" :>~)l . 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C> II CERTIFICA TES SURVEY WCHrr IIAP OF NO rES I) Properly sub"",1 10 I.""s a/HI cond'''"", of and oos""'....I. creoledpursuoM to 0"'*"'1_ of Co"""ant.. Condil"",.. Ro.lriclron. _ C.,.......,.",h doled hly :to 199~ racorded July 9. 199i1 os O""",,,,,t no 990240. 2) _orty ",b)OCI 10 Eo."m....1 (or SKI_ PfJfPa.o. in favour of II... City of 51I0Il"'01.,. pursuanl 10 Sldo",,", Eo."",...1 roC<irded oN/)' 9. 1998. os Oa""",""t No. 9901Jr Proporly "",,.ct 10 h"m. _ cO,'ditl"". 01. ""d rost,ictiorls and cOM.,.""I"", _ _c ea.....""" '" f,"""" of the Cily of 5t_'IK cr""od .. Cotr.orw',.",/'S"c....ic Co._1 dotfd .Ally 2. 1f198. rtICordod July 9, 1998, tU Oacum....1 no 9901J8. ~~~ E:/Q:~, ~=V'on~R~:~~:"=ec~s~~:t=,~ July ~rf.' ::::t..1,fI'm'/x:/9J/' tn OtJCT.JmIMr No 990240. (411<<b Lot I, ') ~~~li~~':'s,/~~~ 1Mr;o cM~ ::::1 ?:.,':~.. tWIl~"" 6) Selbod<.. as .,.""'" T) ?::/lor rtI'{.,,':l,,~r.:.."" 00010 beo" plo<;r:d a. of 1/28/98 duo Ie> .ile '''''''9 .1<// JJ 0) LEGAL DESCRIP nON: Lo" , """U<}tt / J. "'ctusi.... 0_ I; Lal. I ll>rou'Jh 22. ""clusiva. 8/o<;Ir Z. 011';' ",,, L"'I""'" 01 511",..01.,. accOT'dirr9 Ie> lI>a rac",_ plol 111.,,,,,,, 1lIa"',"']t"" Count,. W....o'alo. And 11101 porI o( Gullol O. /h" L"9""d.a( Sl.Jf..aIOJ; acC<<d/log la Ihe ,tlCO<'_ pial 'h...eof, l1Ias/rinql"" c""",~ &I"",,,solo. IYK'9 J<Ntharry o( lhe follorrirr9 d..-.br:d '/One Comm_9 a/ Ihe north.o.1 ""'"""" 01 smd Gullo. O. Ihenc.. S<>ulh ()(} df1tJNIo. 09 m<i1ule, Jl .ec""d. Easl. o"","ed btrorltl9 -.g ''', ""'., />ne of .00d Gullol O. .. d""an~ of J8,},SQ f~e' to tM ptWII of b"'1"'mng o{ Iht: line 10 "" deJ<:ribad. 1I>""c.. Norl" 8<J ""qn:e' ~ m",,,le. Z8 s<<:onds Irasl. 0 ""00''''' af JlIl.OJ '...., 10 lit" """ ,..." 01 .old Gullal 0 ond '''0t'tI ''''''''''01'''90 { her""y CIN"'Y /0 'he R~""d Crovp. he. 0 Mort'tNld eorp",oUon tHId ChicOtfo (,1/# Insurcm~tt Compon,. thot ,It;, Sut'wy I. an CKcuf'pl" 'apr..~n/al_ of ,,,. proper'y de.~",..d in a.;cago "'''' ,"_ooce Company Comml''''''''' No, Z4984Z8 rlaled Nfl/st l. 19"- "0' fN""pOl't1d by mo. Morl", J. Il'eblN. " (rea"..,d LamI Sut-"",..... DtJ<I """ mad.. .. occoo--.c" .../h lit" "AI.";'Il,m dololl ,~",.sm""l. for M.TA/ACS;\I Land nllS SurwJlS- pinl/y sstabfro"ed on" adopted by o\l.r4 and ACSII in /9920 orId Indutfos ',Z,J."6.~/(J and" 0' robl9 ~ I/lO"oaf, ...... prttpor<tel III occot'done" ,.;/h /ho 4Ct:l1fOCY Slont/ord. of..... Urban Sur""" .. deNrTed th.,."", and on, ond t1II r4quirem&"b of thtt $Iole wh~tif" th" It<<JP6ty SUT""yed ;y 'oeo/ed, R(QlJES/n) ~r: PEMTOII LAND COMPANY ~~ Dol"" V...,/ f" r w f/I..r-4 Professional Senicr:s. Inc ,," .....,.,.... DP.., ('ctcn p,r:w;".. Wf "J'" (~'Z) pJl-"SO .... R..... .,.,... UJIO ok>> .... 96Z5<) 1JO'MJ2t:IJf't)1iIC .. . . . e . . MEMORANDUM Re: Recent Stillwater City and Area Residential Growth Recent Stillwater City and Area Growth The City of Stillwater continues to grow as can be seen from driving around town. However, recent growth is less then what has occurred in the past. For the 1995 to 1997 three-year period, since the Comprehensive Plan was adopted, Stillwater has issued permits for 168 housing units. For the previous 1990 to 1995 five-year period, Stillwater grew by 779 housing units or 153 housing units per year. Over the past three years, Stillwater has grown at one-third the rate of the previous 1990-95 five-year period. For the 1980-1995 15-year period, Stillwater grew at an average rate of 100 housing units per year. Stillwater currently (1997) has a population of 16,069 while the larger Stillwater Market Area defined as Stillwater, Baytown, Bayport, Oak Park Heights, Lake Elmo, Grant, Stillwater City and Township and May Township, has a population of 40,359. The City of Stillwater represents 40 percent of Market Area. For the three-year 1995-97 period, permits for 647 housing units were issued for the Stillwater Market Area. Of that number, Stillwater issued permits for 168 units or 26 percent ofthe total permits issued. Other Stillwater area communities with major housing unit growth for the three year period were Oak Park Heights, 149 and Lake Elmo, with 132 residential permits. Within the Stillwater Market Area, jurisdictions with water and sewer services, include the cities of Stillwater, Oak Park Heights and Bayport. These communities account for a population of 23,256 or 57 percent of the Stillwater Market area population. Yet less than 50 percent (317) of the new housing units for the last three years were constructed in these jurisdictions. Most ofthe new development is occurring in developing outlying areas without services. Land absorption for residential development for the 1995-97 three-year period can be calculated for the Stillwater Market Area. For the three jurisdictions with urban services, a development density of three housing units per acre is typical. Based on three units per acre rate, 106 acres of vacant land, was used. For the rural and township areas without urban services, a density of one unit per five acres is typical. To accommodate 328 residential units, 1,640 acres of vacant land was used. This is 15 times the amount of land used in jurisdictions with urban services. For future years, the City of Stillwater planned growth can be expected mainly in the expansion area west of Long Lake and Oak Glen with limited infill and !edevelopment in other portions of the existing city. Over the next three to four years, 500 new single family and townhouse residences can be expected on the 21 O-acre Phase I City expansion area creating a neighborhood around Rutherford School. According to the City's Comprehensive Plan and Orderly ! Annexation Agreement, Phase II, III, and IV expansion area development will continue over the next 17 years adding 700-1,000 housing units to the community. Stillwater Market Area Population 1997 Housing Units Constructed (1995-97) e Bayportl 3,124 9% 22 0% Baytown 1,335 3% 66 10% Grant 4,118 10% 57 9% Lake Elmo 6,328 16% 132 21% May Township 2,898 7% 36 5% OPHI 4,033 10% 1492 23% Stillwater Cityl 16,069 39% 1682 26% Stillwater Township 2,444 6% 37 6% 40,349 100% 647 100% IUrban population cities 23,236 (57%) 2Urban housing units 319 (49%) For the same three-year period, Woodbury grows by 2,960, Cottage Grove by 756, Oakda1e 880, Mahtomedi 287, and Washington County (all jurisdictions) 6,552 housing units. Source: Met Council Population Estimate, and Residential Building Records . . . . . MEMORANDUM TO: Mayor and Council FR: City Coordinator RE: Admin. Assistant position DA: October I, 1998 I have not yet completed the selection process for the Administrative Assistant position opening brought about by the resignation of Marcy Cordes. However, I hope to have a recommendation for the Council at the meeting Tuesday. Please feel free to call me if you have any questions about the position. d~ . . . MEMORANDUM TO: Mayor and Council FR: City Coordinator RE: Grand Opening Ceremony for Sports Complex DA: October 1, 1998 I have formed an ad hoc committee to put together events for the Grand Opening of the Sports Complex. Although the fieldhouse will be completed and in use by October 15th, the Committee members felt that a grand opening should take place only when both facilities are complete and operational (the Ice Arena will not be complete and operational until December 5th or 6th). Therefore, December 13th (a Sunday) was chosen as the date for the Grand Opening. A number of events are being planned, including the traditional ribbon cutting ceremony, a "T earn Media" hockey event, youth hockey and soccer games, prizes, clinics, exhibitions, open skating, etc. The emphasis will be on recreational sports activities - especially youth activities. I can discuss this further with you at the meeting if you have any questions. ~-U0 .:. . . . CITY OF STILL WATER CITY COUNCIL MEETING NO. 98-23 September 22, 1998 REGULAR MEETING 7:00 P.M. The meeting was called to order by Mayor Kimble at 7:00 p.m. Present: Also Present: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble City Coordinator Kriesel City Attorney Magnuson Community Development Director Russell Police Chief Dauffenbach - City Clerk Weldon Press: Julie Kink, Courier News Mark Brouwer, Stillwater Evening Gazette Motion by Councilmember Thole, seconded by Councilmember Cummings to approve the minutes of September 1, 1998, Regular and Recessed Meetings; September 16, 1998, Special Meeting. All in favor. PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS 1. Proclaiming Sept. 17 - 23 as Constitution Week in the City of Stillwater. Mayor Kimble presented the proclamation. 2. Rivertown Restoration: Home tour recap and presentation. Mark Balay, Rivertown Restoration (RTR), informed Council that the historic home tour held this past weekend and the historic lift bridge was included in the tour. RTR had presented a plaque to the owners of each of the homes toured. Mr. Balay presented the City with a framed photograph (by Jeff Ross) of the bridge. OPEN ,FORUM Tom Clark, 317 South Avenue, Osceola, Wisconsin, questioned if Ed Cain is still under contract withthe City for lobbying work related to the new river crossing, ifhis contract is public information, and if his billings are itemized. Mayor Kimble responded that Mr. Cain is under contract, the contract is public information and all billings are itemized. Only a small portion of his work has been related to the bridge; the majority of the work has been related to funding for the levee wall. Chris Linner thanked Council for the construction of the skateboard park. He expressed the appreciation of those using the facility and stated they are doing what they can to keep activities orderly. City Coordinator Kriesel stated the City has received very few complaints and complimented the youth on their conduct. Mayor Kimble also reported he had personally received three letters of thanks. Councilinember Thole also noted another letter of appreciation from a parent had been received today. . City Council Meeting 98-23 September 22, 1998 STAFF REPORTS Police Chief Dauffenbach reported staff is working with the City of Stillwater Chamber . of Commerce on the Fall Art Fair. The Chamber is requesting the Police Department provide daytime surveillance from II a.m. to 6 p.m. Saturday, Oct. 3 and 11 a.m. to 5 p.m. Sunday, Oct. 4, at no cost to the Chamber. Liquor will be sold during those hours and the City requires a police officer to be on duty when alcohol is served (13 hours). The Chamber will pay a police officer for nighttime security Friday, Oct. 2 from 9 p.m. to Saturday Oct.3 at 6 a.m. and Saturday, Oct. 3 from 9 p.m. to Sunday, Oct. 4, at 6 a.m. When the City has provided an officer in the past, a cash contribution has been made to the organization and they have hired an off-duty officer for their function. The rate for an off-duty officer is $25 per hour, and the request is for 13 hours of service ($325). This saves the police department from paying overtime rates. This was most recently done for the 1998 Music on the Waterfront. Motion by Councilmember Bealka, seconded by Councilmember Thole to authorize the contribution of $325 to the City of Stillwater Chamber of Commerce for an off-duty police officer for the Fall Art Fair, October3-4. All in favor. Police Chief Dauffenbach also reported the City received a grant from the Washington County Department of Health and Land Management to conduct alcohol sales compliance checks. He provided a copy of the letter that will be sent to all businesses which explains underage young adults will be coming into the business during the next few months to try to buy alcoholic beverages. Police officers will be working with these youths. Recommended sources of information for training staff are listed and, if requested by the business owner, an officer will give an informational talk on alcohol sales laws to employees. . The police department also received a grant from the Minnesota Department of Public Safety under the Omnibus Crime Bill. The grant of $5000 is under the Community Orientated Policing program and will be used to put additional officers on the street in the downtown area next summer. City Clerk Weldon requested Council consideration of holding only one meeting in November (Nov 10th) and canceling the Nov. 17 meeting. Because of the November 3rd election, the first meeting of the month will be held Nov. 10. The next meeting would be the following week. In the past, there has been very limited business to discuss in back- to-back meetings. Motion by Councilmember Thole, seconded by Councilmember Zoller to reschedule the November Council meetings by canceling the November 1 ih meeting and holding one meeting during the month on November 10th. All in favor. CONSENT AGENDA Motion by Councilmember Thole, seconded by Councilmember Cummings approving the consent agenda. All in favor. . 2 . . . City Council Meeting 98-23 September 22, 1998 I. Resolution 98-243: Directing Payment of Bills 2. Contractors Licenses: Metro General Services, Inc, Rogers, MN; Nordling Construction Co., Inc., St. Paul; 3-D Landscaping, Marine on the St. Croix; Draintiling, Inc., Maplewood; Kuehn Excavating, White Bear Lake; Nordquist Sign Co., Minneapolis; Preferred Sign and Crane, Inc., Stillwater 3. Resolution 98-244: Approval of Change order # 9 - St. Croix Recreation Center 4. Resolution 98-245: Contract with Thomas Cleaning Co. for lead removal in firing range 5. Resolution 98-246: Employment of Della (Sam) Finizio as part-time firefighter 6. Replacement of gas monitor - Fire Department 7. Release of funds 1998 capital budget- Library Board 8. Exemption from lawful gambling license - Church of St. Michael, Nov. 7, 1998 9. Request to close the 1300 block of South First Street for block party 9/27/98 10. Resolution 98-247: Agreement with Alan Merrick's Soccer Academies, Inc., for use of St. Croix Valley Soccer Dome "'", 11. Purchase of three computers - Police Department 12. Resolution 98-248: Approving form of deed for conveyance of City land to Lakeview Hospital 13. Resolution 98-249: Purchase of blueprint copier - Planning and Engineering Depts. 14. Resolution 98-250: Accepting work and ordering fmal payment for Pioneer Park wall and Lake Drive watermain improvements, Projects 9720 and 9734, LI 333. UNFINISHED BUSINESS 1. Report from Planning Commission, Heritage Preservation Commission, and Park Board regarding alternative locations for new river crossing. Letters were received from Gerald Fontaine, Planning Commission Chair; Roger Tompten, Heritage Preservation Commission Chair; Karl Ranum, Downtown Parking Commission Chair, and David Junker, Parks Board Chair. All expressed concerns with the negative impact of the Braun bridge alignment proposals (Braun Alternatives A, B, and C) on the downtown and the Aiple and Kolliner Park properties. All support the original Mn/DOT alternative as having the least negative impact on City property and parkland. Community Development Director Russell presented a review of the proposed Braun Bridge Alternates. He cited impacts on the downtown, Aiple and Kolliner parks, the North Hill residential and bluff area. He stated the initial design is still preferred by the City, but it did not appear likely to be the preferred alternative that would be recommended by the Braun study. Mr. Braun will be making a recommendation In a memo contained in the Council packet, Mr. Eckles expressed concerns that the typical process would identify physical and environmental constraints and issues associated with a projectprior to choosing an option. It appears that the present discussions would reverse this process. There is a total lack of design information of the proposed layouts, making it impossible to make any kind of judgment or analysis of the impact on the City. Mayor Kimble stated the draft information of a survey by the Stillwater Evening Gazette showed the majority want a new bridge, the majority prefer the original plan, with alternative C the clear second, and the overwhelming choice of style was the through tied arch. 3 City Council Meeting 98-23 September 22, 1998 Mayor Kimble read a position statement regarding the new St. Croix River Crossing for Council for Council consideration: The City of Stillwater does not approve of or support in any way Braun Alternatives A or B. The impacts are devastating to the Downtown and the broader Stillwater Community. The City of Stillwater does support the original, final EIS preferred Alternative located in the Southern Corridor. . Any other river crossing location alternative supported by the City of Stillwater must adequately address the following areas of City concern: a. The bridge and road design and placement shall minimize the impact (visual and functional) on the use of the Aiple Property Park. In no case shall the new bridge or road result in the cutting into or disruption of the existing bluffline or shoreline. b. Traffic noise resulting from the roadway and bridge improvements shall be mitigated and reduced to the maximum extent economically feasible (this may take the form of special noise attenuation road and bridge design or reduced highway speeds). c. Stormwater management ponding areas shall be located south of the new bridge and not on the Aiple Property Park (this may require pumping of stormwater to EIS preferred Alternative ponding locations). . d. The interchange design for TH 35 and 95 shall provide direct and convenient access to Downtown Stillwater without circuitous traffic movement causing congestion and traffic delays. e. Convenient pedestrian and bicycle access shall be provided from the Aiple Property park to and across the new bridge. f. All impacts to Stillwater's riverfronts, parks and open space system shall be minimized and mitigated to the maximum extent feasible. Councilmember Zoller stated alternatives Braun A or B are not acceptable. His preference is still the original Mn/DOT design. He felt a lot of concessions would be needed for the City to accept C. He wanted it clear that by voting to approve the position statement, it was not an endorsement of Braun C. The City strongly supports the original, final EIS preferred alternative located in the southern corridor. If the original design cannot be approved and one of the alternatives must be selected, C would have the least negative impact of the three alternatives proposed. Motion by Councilmember Thole, seconded by Councilmember Zoller to adopt Resolution 98- 255 approving City of Stillwater position statement regarding new St. Croix River crossing location. . Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble. Nays: None. 4 " . . . City Council Meeting 98-23 September 22, 1998 The meeting was recessed at 8:04 p.m. and reconvened at 8:20 p.m. 2. Consideration of proposal to perform historical reconnaissance of Aiple property and Kolliner Park for inclusion in Downtown Historic District. Motion by Councilmember Thole, seconded by Councilmember Cummings to continue indefInitely the proposal to perform historical reconnaissance of the Aiple property and Kolliner Park for inclusion in the Downtown Historic District. All in favor. 3. Designation of Aiple property as City park based on Master Plan. Community Development Director Russell reported the designation of the Aiple property as a City Park is consistent with the Master Plan. Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt Resolution 98-251 designating the Aiple property as a City Park.. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble. Nays: None. NEW BUSINESS 1. Accepting the street easement on 3rd Ave. S. City Attorney Magnuson explained during the construction of Local Improvement No. 185, the roadway on Third Avenue S. was replaced in the same location that it had existed. It was later discovered to encroach upon the property owned by Orwin Lee and Anita M. Carter; owners of Lot 1, Block 13; Hersey, Staples and Co.'s Addition. The Carter's are willing to convey an easement to the City so the boundaries of the encroachment-can be properly defIned. The following assurances are being made to the Carters: 1) after the conveyance of the easement, the lot setback area, both for front yard, side yard, and comer lot requirements, be measured from the boundaries of the lot before the encroachment and not reduced by the area of easement; and 2) the area required under the Zoning Ordinance for lot size area requirements will be measured from the lot lines before the conveyance of the easement and reduced by the area of easement. Motion by Councilmember Cummings, seconded by Councilmember Thole to adopt Resolution 98-252 accepting the street easement for Third Avenue South. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble. Nays: None. 2. Discussion ofNSP proposal for downtown decorative lights. City Coordinator Kriesel presented a memo from City Engineer Eckles regarding an agreement proposal from Northern States Power to change the ownership of the existing downtown street light system, as well as the installation of new decorative streetlights. NSP would install the new light system, and also own and operate the new system as well as the 5 City Council Meeting 98-23 September 22, 1998 old system. The agreement would cover the installation of lights on Main Street and Chestnut Street from main to the bridge. It does not cover any streets west of Main Street. The proposal seems favorable; the proposed City costs appear reasonable. There are two possible funding sources: 1) using the 429 local improvement process that would result in assessments; or 2) set up a special taxing district for those properties bordering the lighted streets. Motion by Councilmember Cummings, seconded by Councilmember Bealka directing staff to contact the City of Stillwater Chamber of Commerce and continue working with NSP regarding the proposal for downtown decorative lights. All in favor. 3. Request to Cable Commission for internet service for St. Croix Valley Recreation Center Community Development Director Russell recommended Council request the Cable Commission provide cable access to the St. Croix Valley Recreation Center so programs can be broadcast from the Center. The estimated cost of the connection is $13,500. Motion by Councilmember Thole, seconded by Councilmember Zoller directing staff to request cable access from the Central St. Croix Valley Joint Cable Communications Commission for the St. Croix Valley Recreation Center. All in favor. 4. Request by Croix Builders, Inc., for extension of contract deadlines for purchase of city property for condominium and parking ramp. Community Development Director Russell reported a letter was received from Robert Briggs of Eckberg, Lammers, Briggs, Wolff & Vierling. P.L.L.P., representing John Roettger d/b/a! Croix Builders. Mr. Roettger had entered into a contract for the purchase of property owned by the City and John Bourdaghs for the construction of a condominium and parking ramp. His client, Mr. Roettger, has been unable to obtain financing. He has been approached by a potential investor/buyer, but additional time is needed to compete a financing package. They are requesting an extension of the deadlines set forth in the contract for a period of six months. Motion by Councilmember Thole, seconded by Councilmember Bealka approving the extension of the contract with John Roettger d/b/a Croix Builders, for the purchase of City property for the construction of a condominium and parking ramp to March 15, 1999. All in favor. 5. Work program with Katharine Widin, Consulting Forester and contract with Roger Tompten, Tompten Environmental Design for design services for Liberty and Legends Development Community Development Director Russell requested Council approve the use of consultant services from Katharine Widen, Consulting Forester, and Roger Tompten, AlA Environmental Design, for review of the development proposals for the Liberty and Legends projects in the expansion area. Katharine Widen, Plant Health Associates, and Roger T ompten, T ompten Environmental, assist City staff with review to minimize tree impact and implementation of special design guidelines for the area. The cost would be paid by the city and reimbursed by the developer. 6 ,~ . . . . . . City Council Meeting 98-23 September 22, 1998 Motion by Councilmember Thole, seconded by Councilmember Zoller to adopt Resolution 98- 253 approving agreement with Tompten Environmental and work program for Katharine Widen, Plant Health Associates for consultant services for Liberty and Legends developments. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble. Nays: None. COMMUNICATIONS/REQUESTS 1. Bill and Bonnie Hubbard - request for exemption to moratorium on building on North Hill. A letter was received from Bill and Bonnie Hubbard requesting an exemption to the moratorium on building for their property described as Lot 6, Block 44, Carli & Schulenberg's Addition, 3rd Ward. Property ID R 21.030.20.13.0026. They stated over the last ten years they have incurred considerable expense to develop this property into a buildable lot. Without an exemption, they would not have the opportunity to recoup the investments. City Attorney Magnuson reported Minnesota Statutes allow the City to deny any building permits during the period of the moratorium. However, this is a zoning question and it is within the discretion of the Council to grant relief if circumstances warrant. It is discretionary whether to prohibit building permits altogether or grant specific relief if circumstances require. Council determined the Hubbards had worked with the City and received approval for and completed improvements to prepare for the sale of the property prior to the moratorium. Therefore, this is a unique situation and should be exempted from the moratorium. Motion by Councilmember Thole, seconded by Councilmember Bealka granting the request of Bill and Bonnie Hubbard for an exemption to the moratorium on building on the property described as Lot 6, Block 44, Carli & Schulenberg's Addition, 3rd Ward. Property ID R 21.030.20.13.0026. All in favor. COUNCIL REQUEST ITEMS Councilmember Cummings noted Brown's Creek was pictured on the cover of the summer 1998 Trout Unlimited publication. Also mentioned was a $300,000 DNR grant for the rechanneling project. STAFF REPORTS (continued) City Attorney Magnuson requested Council authorize Mayor Kimble to sign the Project Cooperation Agreement for Phase II of the levee project. Last fall Council authorized the Mayor to sign the agreement. However, that agreement was flawed and a new agreement has been prepared. 7 City Council Meeting 98-23 September 22, 1998 Motion by Councilmember Cummings, seconded by Councilmember Thole to adopt Resolution 98-254 authorizing the Mayor to sign the Project Cooperation Agreement for the levee wall project. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble. Nays: None. Motion by Councilmember Cummings, seconded by Councilmember Thole to adjourn at 8:53 p.m. All in favor. Mayor Attest: City Clerk Resolution 98-243: Directing Payment of Bills Resolution 98-244: Approval of Change order # 9 - St. Croix Recreation Center Resolution 98-245: Contract with Thomas Cleaning Co. for lead removal in fIring range Resolution 98-246: Employment of Della (Sam) Finizio as part-time firefIghter Resolution 98-247: Agreement with Alan Merrick's Soccer Academies, Inc., for use of St. Croix Valley Soccer Dome Resolution 98-248: Approving form of deed for conveyance of City land to Lakeview Hospital Resolution 98-249: Purchase of blueprint copier - Planning and Engineering Depts. Resolution 98-250: Accepting work and ordering fInal payment for Pioneer Park wall and Lake Drive watermain improvements, Projects 9720 and 9734, L.I. 333. Resolution 98-251: designating the Aiple property as a City Park.. Resolution 98-252: accepting the street easement for Third Avenue South. Resolution 98-253: approving agreement with Tompten Environmental and work program for Katharine Widen, Plant Health Associates for consultant services for Liberty and Legends developments. Resolution 98-254: authorizing the Mayor to sign the Project Cooperation Agreement for the levee wall project. Resolution 98-255: approving City of Stillwater position statement regarding new St. Croix River crossing location. 8 .' . . . . . . RANUM LAW OFFICES I 04 NORTH MAIN STREET __~:'; :,;~~-,::_,;:Y"s<?'l~:'t~!1JJljJi(I;31ki'j!7 . . STILLWATER. MINNESOTA 55082 ALBERT E. RANUM KARL M, RANUM TELEPHONE (6 I 2) 439-4143 September 30, 1998 Mr. Nile Kriesel - City Coordinator and Stillwater City Council 216 North Fourth Street Stillwater MN 55082 Re: Skating Rink - 1998-1999 Old Athletic Field Dear Mr. Kriesel and Members of the Stillwater City Council: I have been asked by a group of citizens residing in the area of the old Athletic Field to approach the City with respect to seeking your support and assistance in the placement and maintenance of a skating rink located on the northerly portion of the old Athletic Field in the City of Stillwater, Minnesota. I have initiated contact with Independent School District 834 and their facilities person to seek their assistance and support as well for this initiative and have received favorable feedback from the district. I expect that we will need the support and assistance of the City in the process of flooding and maintaining the rink surface and occasionally plowing the rink or obtaining access to the field for plowing the rink and the area immediately adjacent thereto. A pledge of support from the City in this coordinated effort would be most gracious and helpful. If the City or a designated contact person has any questions with respect to this matter, please do not hesitate to contact me at your earliest convenience. Very truly yours, RANUM LAW OFFICES KWJ- 'n7 ~~ . ,L.n..~ Karl M. Ranum KMR: lmw :. !~ . . . LIST OF BILLS EXHIBIT "A" TO RESOLUTION 98-266 Abrahamson Nurseries Ace Hardware Action Rental Airtouch Cellular Amdahl, Chris American Payment Centers American Test Center Ameritest, Inc. Amoco/Sprint Anderson Wallin Construction Aspen Mills AT&T A T& T Wireless Services Atomic Sheet Metal Avalon Homes, Inc. Benck Mechanical Blichfeldt Builders Board of Water Commissioners Bonestroo, Rosene, Anderlik Brake and Equipment Braun Intertec Corporation Braun Pump & Control Capitol Communications Carquest Auto Parts Catco Parts and Service CC Sharrox Co. Century Power Equipment Chemsearch Clarey's Safety Equipment Construction Bulletin Croix Oil Company Desch, Mark & Gloria OJ's Municipal Supply Earl F. Anderson, Inc. Ecolab Pest EFH Company Emergency Apparatus Fed Ex Fire Instructors Association of MN Freds Tire Company Frontier Global Center Gopher State One-Call Gordon Iron & Metal Governmental Accounting Standards Guia International Harvest States Landscaping Bgloves, Brush, Rags, etc. Storage Space Rental Cellular Service Repair Locks & Add Keys Cub Box Service Ladder Truck Test, Inspection Drug, Alcohol Collection Parks, Fire, Planning Fuel Grading Escrow Refund Uniform Pants Long Distance Cellular Service Install Gutter-City Hall Grading Escrow Refund Maintenance-Dehumid & Compress Grading Escrow Refund Overpay Account #01-01435-00-1 AUAR Feasibility Study Disc Brake Pads Consulting Services Repairs, Check Lift Stations 3rd Quarter Maintenance Plugs, Pads, Filters, Clamps, etc. Service Compressor, Fittings Hooks for Streets Replace Lawn Edger, Blade Unisol Aerosol Refill & Test Extinguisher. Treadplate Ad-Pioneer Park Restroom Bids Street Dept Oil Parking Lease. Maintenance Barricades Parking Signs Pest Elimination Curve Crest Pond-City Resposibility Ladder Truck Repairs Airmail Transportation Charges Firefighter Textbooks Tire Repair, Tire for Sweeper Extra Mailboxes August Calls Street Dept Iron GASB Comprehensive Plan Scheduling Software Calcium Chloride for Streets 1,784.00 402.68 135.00 192.67 92.83 78.00 549.00 90.00 505.86 1,500.00 120.34 7.50 72.18 4,500.00 1,500.00 75.00 3,000.00 52.50 10,131.25 214.29 242.50 6,733.33 285.00 854.82 378.93 13.82 392.99 233.51 342.29 71.05 247.69 979.65 439.85 181.04 227.92 4,861.27 2,101.79 16.75 48.00 96.28 17.48 82.25 63.37 140.00 49.50 120.65 Heritage Printing and Promotions Idea Bank LaCosse, Stanley Landscape Architectual League of Minnesota Cities League of Minnesota Cities Legislative Associates Let's Play, Inc. Lind, Gladys LJ Schuster Company MIA Associates Magnuson Law Firm Maple Island Hardware Mark S. Balay Architects Menards Metropolitan Council Environmental MinnComm MJ RaleighTrucking, Inc. Mogren Sod Farms National Fire Protection Association Oxygen Service Company Peltier, William Pitney - Bowes Polfus Implement Quantum Digital Imaging Ritzer Excavating River Island Ent. Saint Croix Office Supplies Saint Croix Office Supplies Sanders, Shawn Schaefer Construction Service Environmental Engineering Service Master Shorty's SRF Consulting Group Stack, Barrett Stillwater Ford Stillwater Gazette Streicher's TA Schifsky & Sons Tousley Ford Truck Utilities Valley Trophy Center Viking Office Products Washington County Watson, Dennis Wybrite, Inc. Yocum Oil Company Ziegler l i Newsletter Reprints Fire Safety Video Park Deposit Refund Stillwater Signs Deposit Premium-4th Quarter Membership Dues Consultant Services Classified Ad Lind Property Principal, Interest Cash Receipts, Billing Cards Hand Cleaner & Handles Legal & Prosecution Services Bulbs, Batteries, Keys, Locks Bridge View Sketches Green Treat, Blades, Hose October Sewer, Stillwater Township Pager Service Meadowlark Park Work Sod-Storm Sewer Repair Posters, Edith, Banner Oxygen-1 st Aid Kits Linen Closet Material Softguard Protection Blade, Bushing, Gague Wheel Hate Crime Response Cards, etc. Dig 4th Ave - New Stub Truck Wash Files, Folders, Notepads, etc. Covers, Indexes, Name Plates APWA Hotel Stay Grading Escrow Refund Field Work, Project Support, etc. Window Cleaning 9/18/98 Laundry Aiple Property Master Plan Research, Discussions, etc. Repair Manifold, Oil Seal-Unit 204 Admin Assist/Pers Ad Practice Ammunition Tack & Asphalt Spark Plugs & Wires Pump Repair Plaque, Plate, Lettering Storage Binders, Cartridge, Cart, etc. Property Tax Payments Cash Register, Date, Edit Maintenance Replace Pump Lamp for 920 Loader 362.65 205.00 35.00 991.25 15,291.75 8,365.00 4,325.00 30.00 927.00 1,734.62 245.61 13,015.03 41.34 195.00 379.67 104,759.16 23.22 1,306.00 49.94 1,006.35 36.76 30.36 188.10 117.10 295.47 440.00 521.32 555.45 167.40 140.61 1,500.00 8,753.23 495.23 36.32 7,351.95 2,515.00 643.35 54.00 360.80 1,289.80 124.06 226.06 77.83 238.18 30,293.00 1,085.00 968.00 146.00 28.13 . . . ,I " . . . ADDENDUM TO BILLS Arndt, Harriet Baker, Mary Berfgalk, Robert Berube, Bette Casanova, Stella Duncan, Evelyn Falde, Helen Falde, Norman Fuller, Kathy Goldberg, Helen Helston, Carolyn Holmberg, Mary Hud';3check, Ruth Johnson, Diane Johnson, Richard Kallestad, Kim A. Knapp,B.Jane Kopel, Jeanine Kress, Mary Jo Kroening, Nancy Lacy, S. Judith Murphie Linner, Ed Lueck, Thelma Lundberg, Corrine Lynch, Dorothy Minnesota Society of CPA's Munici-Pals Banquet Northern States Power Company Polehna, Joni Renfrow, Shirley Rheinberger, Joe Rheinberger, Marguerite Ritzer, Julie Roettger, Carol Rossini, Patricia Ryan, Eleanor Schwalen, Helen Scullen, Dorothy Springborn, Mary Stuart, Edwin Stuart, Margaret Swanson, Norma Turnblad, Gratchen Turnblad, Vincent U S West Vinje, Mary Election Judge Payment Election Judge Payment Election Judge Payment Election Judge Payment Election Judge Payment Election Judge Payment Election Judge Payment Election Judge Payment Election Judge Payment Election Judge Payment Election Judge Payment Election Judge Payment Election Judge Payment .'. Election Judge Payment Election Judge Payment Fire Chiefs Conference Election Judge Payment Election Judge Payment Election Judge Payment Election Judge Payment Election Judge Payment Election Judge Payment Election Judge Payment Election Judge Payment Election Judge Payment Govt Accounting, Audit Conference Fall Banquet - 7 People Electric, Gas Service Election Judge Payment Election Judge Payment Election Judge Payment Election Judge Payment Election Judge Payment Election Judge Payment Election Judge Payment Election Judge Payment Election Judge Payment Election Judge Payment Election Judge Payment Election Judge Payment Election Judge Payment Election Judge Payment Election Judge Payment Election Judge Payment Telephone Service Election Judge Payment 61.50 55.50 126.75 133.25 103.50 60.00 139.75 78.00 13.50 55.50 103.50 103.50 61.50 63.00 55.50 1 ,427.48 120.25 13.20 61.50 102.00 12~.00 67.50 55.50 99.00 109.50 149.00 192.50 9,741.53 113.75 123.50 61.50 100.50 108.00 63.00 108.00 108.00 61.50 103.50 67.50 30.00 121.50 61.50 109.50 105.00 1,946.40 61.50 Corporate Report Jansens C1 eani ng Weiss, Colleen Weiss, Kim Woltman, Marlene Zempel, Mark Zepper, Allen Subscription Maintenance Election Judge Payment Election Judge Payment Election Judge Payment Election Judge Payment Lodging, Aug & Sept Chapter Mtg " 34.00 1020.00 109.50 54.00 133.25 100.50 205.00 , . Total Due: $274.784.54,;- Adopted by the City Council this 6th da~of October, 1998. APPROVED FOR PAYMENT . . . Memorandmn To: Morti Weldon City Clerk CC: Nile Kriesel From: Larry Dauffenbach Police Chief Date: 1 % 1/98 Re: Amazing Towing License Application The Stillwater Police Department bas reviewed the application of Amazing T owing. We have inspected the premises and found that they meet all the requirements set by the police department I recommend the issuance ofthe license. . . .... ..".. ......... ........................... ....,.,..,........ ...... "' ... ........... ............................ ....h......__u............... .........-................ ...._.......n........_ n ...........-.-... .. ...h...._............ .... ................-....... .............................,........................................ ------------------------------ .............................................................................................................................................h......................._._... ------------------------------------------------------ ...............n............................................................................................................................n......................_..... --------------------------------.---------------------------------.-------------------.--- ........................................................................................................................................u.................................. ------------------..-----------------.--------------------- ............................................................................................................................................................................ ----------.------------------------------------------ ........................................................................._....._........._...._.........................n....._............................................ .--"""C"C""CC7C=CCC"CC7=-C"""'7C7=""7C"CCCC"'C=,'cc=c=c,""c=,,:c,=cC"""""C""""7=CC"''''='''ccccc', ~--------------------------------------------------- ..................................................................................................................................................................... ----_._---------------------_.--------------.------------------------------------------- ................................................................................................................................................................... ----------.------------.----------..-----------~ -----.---------.------..---------------------..-.-.--~-- ..............._.._..................._..............................n...............................__....._.................................................... ------------------------------------- ...............................................................-............................................-......................-............................. _________~._.___._____________._____.._____________.____-0.__-__--- ....................................._........................................................H.................................................................. -_.._--.._----_._-_........._--~._--_.._-_.._-------..-.__.._--------_._--_.._------_.~----------_. ...........".......--.........................................................................................................-............................ _~f2:t~~:BEB~B~2EE:::R~=[SE~BE~2~lSEBf28~:i~2g=~g2~:22BB~~=~~~~;;=~:=j 1 'I:!f . APPLICATION FOttOWING LICENSE . ADDRESS /^-I g 9/:Z9/C;g I I . NAME OF APPLICANT COMPANY NAME DATE TELEPHONE NUMBER (Ct; 51') 4- 30 '"' 3 } 00 MAKE MODEL STYLE YEAR VIN NO. LICENSE LOCATION FEE CERT. POLICE POLICE NO. VEHICLE PAID OF VEHICLE BACK- STORED $30.00 INS. INSPEC. GROUND CHECK II'\,.;,;';; LJ tr Nct""1ec.. J15L\ , ^~ , 1~.JJlL I ( , V NEW RENEWAL TRANSFER SIGNATURE_~~~ Applicant . . . IV No. $40.00 98-55 GENERAL CORPORATE LICENSE STATE OF MINNESOTA City of Stillwater County of Washington WHEREAS, Erdahl Construction. has paid the sum of Forty and OO/100s Dollars to the Treasurer of said City as required by the Ordinances of said City and complied with all the requirements of said Ordinances necessary for obtaining this licenses. NOW, THEREFORE, By order of the City Council, and by virtue hereof, the said Erdahl Construction, 1568952 Street, Rogers, MN 55374 is hereby licensed and authorized as General Contractor- Commercial for the period of one year starting September 24, 1998 and ending September 24, 1999 subject to all the conditions and provisions of said Ordinances. Given under my hand and the corporate seal of the City of Stillwater this 6th day of October A.D. 1998. Attest: Mayor: RESOLUTION NO. 98- 267 APPROVAL OF CONTRACT WITH BAILEY CONSTRUCTION TO RESTORE PICNIC SHELTER ON NORTH 2ND STREET BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the contract with Bailey Construction to restore picnic shelter on North 2nd Street is hereby approved. Adopted by Council this 6th day of October, 1998. Jay 1. Kimble, Mayor ATTEST: Modi Weldon, City Clerk . . . STAFF REQUEST ITEM . DEPARTMENT: Parks DATE: DESCRIPTION OF REQUEST (Briefly outline what the request is): September 30,1998 Request to have Bailey Construction assist in redoing and saving the picnic shelter at the mini-park on North 2nd Street between the Lowell Inn and Senior High-rise rather than taking the shelter out and replacing with a new one. There is $5,000 budgeted for in Capital Outlay 1998 for a new shelter, but we can refurbish the one we have for approximately half the cost. . FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) 1998 Capital Outlay Parks ADDITIONAL ITEMS ATTACHED: YES NO X-- ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. . SUBMITTED BY ,~ ,*~ nm Thomsen, Parks Director DATE: 1'- 5 e7 - ~ '> September 3D, 1998 September 29, 1998 . STAFF REQUEST ITEM DEPARTMENT: Engineering DATE: DESCRIPTION OF REQUEST (Briefly outline what the request is): Reduction and electronic archiving of Engineering Drawings (approximately 1500) Minnesota Blue Digital J.R. Nelson & Company $2.50 each = $3.50 each = $3,750,00 $5,250,00 FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) 1998 Administration Budget includes $8,000 for archiving and data retention of old files. Nile has indicated this item is chargeable to the Data Retention Budget ADDITIONAL ITEMS ATTACHED: YES NO L- ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO PLACED IN THE COUNCIL MATERIAL PACKET. SUBMITTED BY Kia ton DATE: September 29, 1998 --- . . . . . STAFF REQUEST ITEM DEPARTMENT: Engineering DATE: September 29, 1998 DESCRIPTION OF REQUEST (Briefly outline what the request is): Purchase of Computer for Engineering Department Quotes: Gateway $ 2,448.00 (plus tax) Computer Maintenance Corp. $ 3,060.00 (plus tax) , , FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Budgeted in 1998 Capital Outlay for Engineering ADDITIONAL ITEMS ATTACHED: YES NO X- ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN RDER T BE PLACED IN THE COUNCIL MATERIAL PACKET. SUBMITTED BY Klayton E kles, City Engineer DATE: September 29,1998 ,,. ~,./ . . . MEMORANDUM September 30, 1998 TO: Mayor and City Council FROM: Shawn Sanders c.;.'> Civil Engineer SUBJECT: 1998 Streets (South 1st Street and Surrounding Areas) Adoption of Assessment Roll Project 9802 DISCUSSION: Construction on the 1998 Street Improvement is finished for the season. The remaining work will be the final lift of bituminous, which will be completed next spring. The total cost ofthe project should be approximately $770,992.00, which includes engineering, administration and construction. (This cost includes a change order in the amount of$15,879.60 for sanitary sewer main improvements on Willard Street and $9,303.46 for repairs to the sanitary sewer main on South First Street). The portion assessed to the residents will be $357,788.00 or approximately 46% of the project costs. The remaining portion or $413,204.00 will be shared between the Water Board, State Aid and the City. The attached assessment roll shows the proposed assessment rates for this project. All rates are as per the original proposed assessment rate in the feasibility report. An additional rate was added to the property owners affected by the improvement to the sanitary sewer main on Willard Street. The street improvements have a rate of$3350 per lot with comer lots receiving half of regular lot rate or $1675 for each side of the lot in the project area. Sidewalks are assessed $681 for lots greater than 72 feet of frontage, and lots less than 72 feet were assessed $9.43 per foot offrontage. Water service replacements from galvanized pipe to copper pipe have an assessment rate of $1660 per lot. Concrete driveway aprons are assessed at a rate of$300. The assessment rate for the sanitary sewer along Willard Street affects six properties and amounts to $2646.60 per lot. A summary of the assessment rate is shown below: Improvement Streets Assessment Rate $3350 for regular lot or $1675 for a comer lot per side Sidewalk $681 for lots greater than 72 ft of frontage or $9.43 per foot of frontage for lots less than 72 feet Water service $1660 per lot Concrete Driveway Apron $300 per lot Sanitary Sewer Main $2646 per lot ~, A typical lot assessment for the 1998 Street Project of street, water and concrete driveway improvement would amount to $5691. This amount is slightly higher than the amount assessed on a typical lot for 1997 Street Project of $5588.50. \, To date we have not received any objections to the proposed assessments. . RECOMMENDATION: Staff recommends that Council conduct the required Assessment Hearing and adopt the attached assessment roll as submitted. ACTION REQUIRED: Council should conduct the assessment hearing, and should pass a motion adopting Resolution No. 98- , RESOLUTION ADOPTING ASSESSMENT FOR 1998 STREET IMPROVEMENTS (SOUTH 1ST STREET AND SURROUNDING AREAS, PROJECT 9802, LI 334). . . ; " RESOLUTION NO. 98- . RESOLUTION ADOPTING ASSESSMENT FOR 1998 STREET IMPROVEMENTS (SOUTH rt STREET AND SURROUNDING AREAS) PROJECT NO. 9802, L.I. 334 WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and passed upon all objections to the proposed assessment for the improvement of 1 st Street between Orleans Street and Willard Street; Willard Street from ,1 st Street to 3rd Street; and Hancock and Marsh between 1 st Street and 6th Avenue, and Burlington between pt Street and 6th Avenue and Marsh between 3rd Street and 6th Street. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. Such proposed asses~ments, a copy of which is attached hereto and made a part hereof; is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it with the following exceptions 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January 1999, and shall bear interest at the rate of seven percent per annum from the date of the adoption of this assessment resolutions To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 1998.. To each subsequent installment when due shall be added interest for one year on all unpaid installments. . 3. Property owners may at anytime prior to certification of the assessment to the county auditor, .pay the entire assessment on such property, with interest accrued to the date of payment, to the City of Stillwater Treasurer. NO INTEREST WILL BE CHARGED IF THE ENTIRE ASSESSMENT IS PAID BY NOVEMBER 15, 1998. If the assessment is not paid by November 15, 1998, accrued interest from the date ofthe adoption of the assessment roll through December 31, 1999 will be added with the first installment due in 1999. If payment is not received by November 15, 1998, the amount listed above will be collected over a 10-year period with interest added at 7% per year on-the unpaid balance. The yearly installments will be collected with the property taxes that are paid to Washington County. You may at anytime thereafter, prior to November 15th of any year, pay the remaining principal balance (in whole or part) to the City of Stillwater. 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the council this 6th day of October, 1998. Jay Kimble, Mayor . ATTEST: Morli Weldon, City Clerk .. . . e .~ J . '_~ AS_SE~~E!I!!ERIQ..D: I I AS~~~~~~1l._0~L ----.--- I ASSESSMENT RATE: I I 10 YEARS 1998 STREETISO 1ST STREET AND SURROUNDING AREAS : STREETS 53,350.00 PER FULL LOT I INTEREST RATE: 7"'" ~----PROJEcr980l, LI m i .' ,STREETS - 51,675.00 PER CORNER LOT I ; i I , SIDEWALK GREATER THAN 7l LINEAL FEET. S681.00 - I , I SIDEWALK LESS THAN 7l LINEAL FEET. 59.43 PER LINEAL FOOT : I I I , SANITARY SEWER - 5l,646.60 PER LOT , i I ; : 51,660 PER W A!~R SERVICE , , , I I i 5300.00 PER DRIVEWAY I ! ! I GEO NAME HOUSE NO ADDRESS CITY STREETS SAN. SWR. SIDEWALK DRIVEWAY WATER SERVICE SIDEWALK CREDIT TOTAL ASMT COMMENT 280302().l.l0009 Church Of St Michael 611 S3rd St Stillwater, MN 55082 514,603.40 52,646.60 5681.00 517,931.00 218 E Willard 280302().1400 IS Tibbens, James F & Marion S 663 S 2nd St Stillwater. MN 55082 51,675,00 $2,646.60 5681.00 5300.00 5681.00 54,621.60 3303020110011 Schell, Scan A 3().1 E Churchill St Stillwater, MN 55082 51.675.00 5681,00 SI.660.00 54.016,00 330302011001J Brown, Francis E & Dorothv 817 S IstSt Stillwater. MN 55082 S3,350.00 5681.00 SJOO,OO S 1.660.00 S5,99 1.00 33030201l001S Bauer, April & Bradley Robens 805 S 1st St Stillwater, MN 55082 SJ.350,OO 5681,00 S300,OO $4,H 1.00 3303020110016 Caldwell, James B & Gun 801 S IstSt Stillwaler, MN 55082 S3,350.00 5681.00 S300,OO S4.331.00 H03020110017 Milston. Steven A & Judith A 717 S IstSt Slillwater. MN 55082 53.350,00 5681.00 5300.00 54,331.00 3303020110018 Ros., Jeffel}' C & Rita C 711 S l'tSt Stillwaler. MN 55082 53,350.00 S681.00 5300,00 $4.331.00 3303020110019 Erickson, Carl B & Rebecca B 709 S 1st St Stillwater, MN 55082 S3.350.00 5528,08 S300.00 $4,178.08 3303020110020 Mayer, Mary Margaret 703 S l'tSt Stillwater, MN 55082 53.350.00 5681,00 5300,00 54.331.00 3303020110021 Anton, John F & Eloise M 704 S 1st St Stillwater. MN 55082 53,350.00 S2,646,60 S681.00 , 56,677.60 3303020 II 0022 Van Tasse~ Theodore C & Mary 712 S ISlSt Stillwater, MN 55082 S3,350.00 5681.00 5300,00 $4.33 1.00 H03020 II 0023 McDaniel, Gayle A 720 S IstSt Stillwater. MN 55082 5].]50,00 5681.00 5]00,00 $4,331.00 3303020110024 Nel,on, Raymond E & Joanne M 802 S l'tSt Stillwater, MN 55082 53,350.00 5681.00 5300.00 $4.H 1.00 3303020110025 Kaufer, Paul E & Kelli K 808 S ISlSt Stillwater. MN 5508l 53.350,00 5681.00 51.660,00 5480.93 55,210.07 3303020110026 W cyker. Jule E 218 E Churchill St Stillwater, MN 55082 51,675.00 5681.00 52,356.00 3303020110034 lohnson, Scan L & Rebecca A 203 E Willard St Stillwater, MN 55082 51,675.00 52,646,60 5681.00 5681.00 54,321.60 3303020110035 Cover, Jeanne A 704 S 2nd St Stillwater, MN 55082 SI.675.00 52,646,60 5681.00 5300.00 5681.00 $4.621.60 3303020110052 Nelson, Jacqueline A 6628 Brinany Rd Minneaooli. MN 55435 51.675,00 52,646.60 5681.00 5300,00 5681.00 S4.62 1.60 703 S 3rd SL H03020110110 Luedtke, Elizabeth A 21S E Churchill St Stillwater, MN 55082 51.675,00 5681.00 $490.36 51.865,64 3303020110111 McLecr. Ruth E & Julie & Karc 1199 Edmund St Paul MN 55104 53.350.00 5681.00 51,660.00 55,691.00 912S 151 3303020110112 Paskeuric, Marcia Z 918 S ISlSt Stillwater, MN 55082 53.350.00 5681.00 5300.00 $4,H 1.00 33030l011011J Gro,.. Kenneth P & Ann T 920 S ISlSt Stillwater, MN 5508l 53,350,00 5584.66 , 53,934,66 3303020110114 Ruiz. Raloh C & Bonnie J 1J905 40th St N Stillwater, MN 55082 53,350,00 5621.24 5300.00 $4,271.l4 1002S 151 3303020110116 Strandberg, Thomas V & Carol 1006 S I5ISt Stillwater. MN 55082 53,350,00 5681.00 5300.00 $4.331.00 3303020110134 Laiti, Bruce R &. Denise A 1016 6th Ave S Stillwater, MN 55082 51.675.00 5681.00 52,356.00 3]0]020110135 Presslein, Heidi M& Landoe, 1017 S ISlSt Stillwater, MN 55082 5],350.00 5681.00 5]00,00 54,]] 1.00 330]0201101]6 Caouene, Michael & Carol 101J S 1st St Stillwater. MN 55082 53,350.00 5]77.20 5]00.00 54,027.20 3]0]0201101J7 Luedtke, Katherine 1009 S I5ISt Stillwater, MN 55082 5].]50.00 5]77.l0 5],727.20 3]0]020110138 Czar, Kathleen 1007 S IS1St Stillwater. MN 55082 5].]50.00 5] 77.20 5],727,20 ]]0]020110139 Stalld, Charles A & Tamara L 92] S IS1St Stillwater. MN 55082 SJ.350,OO 5660,10 5]00.00 $4,]10,10 3]03020110140 Mc HenlY, Paul & Constance A 919 S ISlSt Stillwater. MN 55082 53.350,00 $471.50 $3.821.50 3303020110141 Vin... James A Jr & Julie A 1009 Pine Tree Tr S Stillwater, MN 55082 53.350.00 5377,20 51,660:00 55,387.20 917S 151 3303020110142 Borden, Mary A 91S S ISlSt Stillwater, MN 55082 53,350.00 5681.00 5300.00 $4,331.00 H03020110144 Miller, Keith A & Sandra L 190 Mallard Ct Stillwater. MN 55082 51,675.00 5681.00 5300.00 52,656.00 303 E Churchill 33030201101S4 Maez. Richard J 1018 S 1st St I Stillwater, MN 55082 5753.35 585.12 537.50 5875.97 129,5/8 3303020110155 lordon. Ann M 1018 S ISlSt Unit Stillwater, MN 55082 5753.35 585.12 537.50 5875,97 3303020110156 GuOO.....n, Ann E 1018 SI.tSt#3 Stillwater, MN 55082 5753,35 585.12 537.50 5875.97 33030201101S7 AlmeOOinger, Jame. E 1018 S 151 St. #4 Stillwater, MN 55082 5753.35 585.12 537,50 5875.97 H03020110158 Thill, Jobn G & Robin M \018 S IstSt 5 Stillwater, MN 55082 5753,35 585,12 $37,50 5875.97 H03020110159 KrucRer, Doff 0 & Shellv L 1018 S ISlSt#6 Stillwater, MN 55082 5753,35 585.12 537.50 5875.97 3303020110160 Cowilder, Patricia 1018 S I5ISt 7 Stillwater, MN 55082 5753,35 585.12 537,50 5875.97 3303020 II 0 161 Doyle, Celinda Ann 1018 S IS1St 8 Stillwater, MN 55082 5753.35 585.12 537.50 5875.97 H03020130019 Okeman, Allen E & Marcell", IJOI S 5th St Stillwater, MN 55082 51,318,56 51,318,56 3303020 I 30020 Le,lie, Bruce A & Dianne C 1J02 S 5th St Stillwater, MN 55082 51,318,56 5300.00 , 51,618,56 3303020140001 Mvers, Victor S III 1102 6th Ave S Stillwater, MN 55082 51,675.00 5681.00 $300.00 52,656,00 3303020140003 Kronaard. John J & Susan K 19 Point Rd Bavpon. MN 55003 51,675,00 5681.00 SJOO,OO 52,656,00 11I2S61h 3303020140005 Chanenon, Edward W & Helen 319 E Burlington St Stillwater, MN 55082 51,675.00 5300,00 51,975.00 3303020140006 Andre_n, Edna M 311 E Burlin8ton Sl Stillwater, MN 55082 53,350.00 5300,00 53,650,00 H03020140009 Hodsdon, Richard 0 & KriSlin \226 6th Ave S Stillwater. MN 55082 51.675.00 , 5633,22 5300,00 51.660.00 $4.268.22 3303020140010 IParrv. Sleven L & Cari L 314 Marsh St Stillwater, MN 55082 53.3S0.00 5633,22 5300,00 51,660,00 55,943,22 9802 1012J98 33030201400 II Pidde. Daniel W 1225 S IstSI Stillwater. MN 55082 S3,350.00 S426.23 $300,00 S 1,660.00 $$.736.23 33030201400 12 Steinb<iser, Adele B 1221 S IstSI Slillwa,er, MN 55082 $3,350.00 $471.50 S300.00 S 1,660,00 S5,781.50 33030201400 13 Reich. Sherri R 1217 S IstSt Stillwater, MN H082 $3.350.00 $471.50 S3.82 1.'0 3303020140014 Hoppe; Susan C 121$ S IstSt Stillwater, MN H082 S3,350.00 S471.50 S 1,660,00 S5,481.50 330302Ul400 1$ Thole, Michael S &; Christine 1205 S IsI SI Stillwater, MN H082 S3.350,OO $681.00 S300.oo $01)31,00 33030201400 17 Jahnke, Donald &; Mar81l1'Cl 1726 Benl Tree Circle fl Meyers fl 33907 S3.350,oo $0171,50 S3.821.50 1111 S ISI 3303020140018 Deters, John A , 1109 S ISlSt Slillwater, MN 55082 $3,350.00 $471.'0 S3,82 1.50 33030201400 19 Tauer, Roger J 1107 S IsI SI Stillwater, MN H082 S3.350.00 $0171.50 S300.00 S 1,660.00 S471.50 $$,310,00 3303020140020 Dudas. Charles D Jr '" Kisun 13699 127th St N Slilh.ater. MN H082 S3,350.00 S471.50 S 1,660.00 S5,481.50 1103 S 1st 3303020140021 Carroll. Mark R 1104 S ISISt Stillwater, MN H082 SI,675,OO S471.50 S2,I46,50 3303020140022 Markuson. Joel P &; Peler B 1108 S IstSt Stillwater, MN H082 S3.350,oo S681.00 S 1,660,00 S5,691.00 3303020140023 Beyer, William C &; James A &; John 1112 S IstSt Stillwater, MN H082 SI,675,OO S612,95 S2,287,95 3303020140025 Ricci, William &; Carol 1204 S ISISt Stillwater, MN H082 SI,675.00 S681.00 $2,356.00 3303020140026 Abboll, Jeffrey:' &; CYiiihia L 1212 S IstSt Stillwater, MN H082 $3,350.00 $0171.50 S300,oo $01,121.50 3303020140027 Bunl, Harold C &; IrenoJ '20 ,th SI S Stillwater, MN H082 S3,350.00 S471.50 $3,821.'0 1214S 1st 3303020140028 Slaten, HURh J &; Bloclg... Kat 1216 S 1st St Stillwater, MN H082 S3,350,OO S471.50 S300.00 $01,121.50 3303020140029 Hoffman, Louis 0 &; Nancis 1226 S IstSt Stillwater, MN H082 S 1,675.00 $681.00 SI,660,OO $01.016.00 3303020140067 Tschida, R08er C &; Linda L 317 E Marsh SI Stillwater. MN H082 SI,675.00 S681.00 S2)56.oo 3303020140068 Peltier, Joseph M &; Debra M 1310 6th Ave S Slillwa..r, MN H082 SI,660,oo , S 1,660.00 3303020140076 Cmoll. Lee Diane 1343 S 1st St Stillwater, MN HOg2 SI,675.00 S681.00 SI,660,OO " $4,016,00 3303020140077 Wert, Bava L L.e, 1337 S IstSt Stillwater, MN 55082 S3,350.00 S681.00 S4,031.00 I 3303020140078 Stussi, MlUjorie R &; June K 1329 S ISlSt Stillwater, MN H082 S3,350.00 $0171.50 S3,821,50 3303020140079 Nehring, Vincent W &; Linda K 1325 S ISlSt Stillwater. MN H082 S3,350.00 $0171.50 S3,821.50 3303020140080 Bjerl<, Lee T &; Kristine M 1323 S ISlSt Stillwater. MN H082 S3,350.oo S471.50 S3,821.50 3303020140081 Souder, Connie R &; Ned A 1321 S ISlSt Stillwater, MN H082 S3.350.00 j S681.00 $01.031.00 3303020140082 finley. Aldon N &; Marlene L 1309 S ISlSt Stillwater. MN H082 S3,350,OO S681.00 $01.031.00 3303020140084 Bloom, Dorothy 1303 S ISlSI Stillwater, MN H082 $3,350,00 S681.00 $4,031.00 3303020140085 RYan, Lawrence R &; Marsueri.. 1312 S ISlSt SliII_er. MN H082 S3,350,OO S542.22 S300.00 $4,192.22 3303020140086 Kern, John W Po Box 220' Stillwater, MN H082 S3,350,OO S660.10 S300.00 $01,310.10 1318 S 1st St. 3303020140087 Leonard. John M &;Conslance K 1322 S ISlSt Stillwater, MN H082 $3,350,00 S660.10 S300.00 $01,310.10 3303020140088 Deloach, Travis &; Luann R 1334 S ISlSI Stillwater, MN H082 S3,350.00 S681.00 S300.00 S4,331.00 3303020140089 Weill. Ronald H &; Gray Sandra \336 S IstSt Stillwater, MN H082 S3,350,OO S681.00 S300,oo $01,331.00 3303020140090 TaYlor, Monica &; M SparRur 1340 S ISlSt Stillwater, MN 55082 S3,350,OO S681.00 S300.00 $01,331.00 3303020140091 Manden, James M &; Louann 1346 S ISlSt Stillwater, MN H082 $1,675.00 S681.00 $2,356.00 3303020140 I 06 Kornwolf. Timothy P &; Anita L 1306 3rd SIS Stillwater, MN H082 SI,200,48 SI,200.48 3303020140118 Benson. Kevin R 1306 S ISlSt Stillwater, MN H082 $3,350,00 S681.00 S300.00 , $4.331,00 3303020140119 Canony, Alice M &; KathrYn f 1302 S IstSt Slillwater, MN H082 SI.675,OO S497.07 S2,172.07 3303020140136 Durocher, Jack C &; Valerie R 303 E Burlington St Stillwater. MN H082 S3,350,OO S300.00 S3,650,OO 3403020230028 Ind Sch OiSl 834 1875 S Greeley St Stillwater, MN H082 SI3,768.92 -c- S13,768.92 3403020230091 Jansen. Michael L &; Springborn 1036 5th AveS Stillwater, MN H082 SI,675.00 SI,675,OO 3403020230092 Brown, James H &; Carole 0 1113 6thAveS Stillwater, MN H082 SI,675,OO S 1,675,00 ITOTALS i S257,174.12 SI5.879.601 $019,442,051 SI2,900.00 S26..56O,OO S4.166.79 S357,788.98 I I I r I $357,788,98 I 9802 . . e 1012J98 .,>~ .~r ,j; P , . . . MEMORANDUM October I, 1998 TO: Mayor and City Council FROM: Shawn Sanders ~.r6 Civil Engineer SUBJECT: Curve Crest Boulevard Street Rehabilitation Adoption of Assessment Roll Project 9803 DISCUSSION: ,,) The Curve Crest Boulevard Street Rehabilitation project is complete and the assessment roll for this project is attached. This project consisted of milling and overlaying the bituminous surface of Curve Crest Boulevard from Greeley Street to Washington Avenue. The final cost of the project totaled $188,799.45 (which includes engineering, administration and construction). This amount is lower than Feasibility Report estimate of$219,400.00. According to the City's Assessment Policy, all properties within the Industrial Park shall be assessed 100% on all costs associated with a partial street reconstruction (a mill and overlay, such as this project, falls into this category). Properties were assessed on the basis of front footage on Curve Crest Boulevard. With a total frontage of 6758 feet, the assessment amounts to $28.06 per foot, this compares to the Feasibility Report rate of $32.47 per foot. The assessment period would be for ten years at an annual interest rate of seven percent. To date we have not received any objections to the proposed assessments. RECOMMENDATION: Staff recommends that Council conduct the required public hearing and adopt the attached assessment roll as submitted. ACTION REQUIRED: If Council concurs with the recommendation, they should conduct the public hearing, and pass a motion adopting Resolution No. 98-_, RESOLUTION ADOPTING ASSESSMENT FOR CURVE CREST BOULEVARD STREET REHABILITATION PROJECT (pROJECT 9803; LI 335). ~ /' . . . ASSESSMENT PERIOD: 10 YEARS INTEREST RATE:n 7% ASSESSMENT ROLL CURVE CREST BOULEVARD STREET REHABILITATION AND SIDEWALK CONSTRUCTION PROJECT 9803 ASSESSMENT RATE $28.06 per lineal foot GEO NAME ADDRESS CITY, STATE, ZIP STREET REHABILITATION TOTAL ASMT 3203020310010 Ywra -LLC 9550 N 60th St Stillwater MN 55082 $ 7,940.29 $ 7,940.29 3203020410001 Co~rage Center 3915 Golden Valley Rd Golden Valley MN 55422 $ 11,868.36 $ 11,868.36 3203020410007 Asi Stillwater Inc. 2550 W. University Ave. St. Paul, MN 55114 $ 2,805.76 $ 2,805.76 3203020410008 Asi Stillwater Inc. 2550 W. University Ave. St. Paul, MN 55114 $ 2,805.76 $ 2,805.76 3203020410009 Asi Stillwater Inc. 2550 W. University Ave. St. Paul, MN 55114 $ 2,861.87 $ 2,861.87 3203020410010 Stillwater Housing Partners PO Box 620800 Middleton WI 53562 $ 17,479.87 $ 17,479.87 3203020410011 Maragos, Charles N & Angeline 64 Apple Orchard Rd St Paul MN 55110 $ 7,126.63 $ 7,126.63 3203020410012 . Packard- TangleyPartnership PO Box 306 Stillwater MN 55082 $ 5,302.88 $ 5,302.88 3203020410013 Stillwater Dental Associates 12909 N Otchipwe Ave Stillwater MN 55082 $ 7,182.74 $ 7,182.74 3203020410014 Tht, Inc 1730 Industrial Blvd Stillwater MN 55082 $ 10,718.00 $ 10,718.00 3203020410020 Feely, Leonard R & Elizabeth 183 Cottonwood Ct Stillwater MN 55082 $ 7,126.63 $ 7,126.63 3203020420001 Curve, Crest Properties 1809 Northwestern Ave Stillwater MN 55082 $ 7,603.60 $ 7,603.60 3203020420003 Excel Realty Trust Inc PO Box 270575 San Diego CA 92198 $ 3,815.83 $ 3,815.83 3203020420004 River Valley Prof 1701 Curve Crest Blvd Stillwater MN 55082 $ 3,815.83 $ 3,815.83 3203020420005 River Valley Prof 1701 Curve Crest Blvd Stillwater MN 55082 $ 3,815.83 $ 3,815.83 3203020420006 River Valley Prof 1701 Curve Crest Blvd Stillwater MN 55082 $ 8,669.79 $ 8,669.79 3203020420009 Lakeview Memorial Hosp Assoc 919 Anderson St W Stillwater MN 55082 $ 13,467.64 $ 13,467.64 3203020420010 Consolidated Lumber Co 808 4th St N, PO Box 288 Stillwater MN 55082 $' 14,449.65 $ 14,449.65 3203020420016 Schoonover Real Estate Company 1060 W Co RdE Shoreview MN 55126 $ 6,537.42 $ 6,537.42 3203020420017 Midwest Professional Property 1950 Curve Crest Blvd Stillwater MN 55082 $ 7,351.09 $ 7,351.09 3203020420018 Stillwater Clinic . 1500 Curve Crest Blvd Stillwater MN 55082 $ 9,848.21 $ 9,848.21 3303020320016 Ogren Properties Group 2020 Silver Bell Rd Eagan MN 55122 $ 12,990.66 $ 12,990.66 3303020320018 Ldr Company 1060 Curve Crest Blvd Stillwater MN 55082 $ 4,405.04 $ 4,405.04 3303020320019 Bdk Properties 1050 Curve Crest Blvd Stillwater MN 55082 $ 4,348.92 $ 4,348.92 3303020320020 Ax-Pear Co 17447 Rivard Rd N Stillwater MN 55082 $ 4,461.16 $ 4,461.16 I TOTAL $ 188,799.45 $ 188,799.45 9803 Page 1 of 1 9/9/98 ;; RESOLUTION NO. 98- RESOLUTION ADOPTING ASSESSMENT FOR CURVE CREST BOULEVARD . STREET REHABILITATION (pROJECT NO. 9803, L.I. 335) WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and passed upon all objections to the proposed assessment for the improvement of Curve Crest Boulevard between Greeley Street and Washington Avenue. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. Such proposed assessments, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it with the following exceptions 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January 1999, and shall bear interest at the rate of seven percent per annum from the date of the adoption of this assessment resolutions To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 1998. To each subsequent installment when due shall be added interest for one year on all unpaid installments. .3. Property owners may at anytime prior to certification of the assessment to the county auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City of Stillwater Treasurer. NO INTEREST WILL BE CHARGED IF THE ENTIRE ASSESSMENT IS PAID BY NOVEMBER 15, 1998. If the assessment is not paid by November 15, 1998, accrued interest from the date of the adoption of the assessment roll through December 31, 1999 will be added with the first installment due in 1999. If payment is not received by November 15, 1998, the amount listed above will be collected over a lO-year period with interest added at -7 % per year on the unpaid balance. The yearly installments will be collected with the property taxes that are paid to Washington County. At anytime thereafter, prior to November 15th of any year, pay the remaining principal balance (in whole or part) to the City of Stillwater. 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the council this 6th day of October, 1998. Jay Kimble, Mayor ATTEST: . Modi Weldon, City Clerk . . . MEMORANDUM October 6, 1998 TO: Mayor and City Council FROM: Shawn Sanders t. ') _ Civil Engineer ) SUBJECT: Assessment Objection Curve Crest Boulevard Project 9803 DISCUSSION: Attached is a written objection to their assessment by Oasis Market. ACTION REOUIRED: Accept the written objection from Oasis Market. OASIS Twin Cities Stores, Inc. 2020 Silver Bell Road. Suite 23 Eagan, Minnesota 55122 Phone: 612-452-9161 Fax: 612-452-9233 n [ll[_~,.iI',~~\ '\ October 1, 1998 Via Messenger Ms. Morti Weldon City Clerk City of Stillwater City Hall 216 North Fourth Stillwater, MN 55082 RE: Notice of Hearing on Proposed Assessment for Project No. 9803, L.I. 335 Curve Crest Boulevard Street Rehabilitation Dear Ms. Weldon: In accordance with the Notice of Hearing on Proposed Assessment for Project No. 9803, L.I. 335 - Curve Crest Boulevard Street Rehabilitation (the Project), Twin Cities Stores, Inc., lessee of the property described below, hereby formally rejects to the special assessment of $12,990.66 (the "Special Assessment") which the City of Stillwater is proposing to levy against the property located at 1750 Greeley Avenue in the City of Stillwater, Parcel 3303020320016 (the "Property"), in connection with the Project. In addition, Twin Cities Stores, Inc. requests at this time copies of all relevant information which the City of Stillwater possesses documenting that the Project increases the value of the Property by the amount of the proposed Special Assessment. . Please contact me if there is any additional information that the City of Stillwater requires with respect to Twin Cities Stores, Inc.'s formal objection or request for information regarding the Project. c-i3:Q~ The undersigned fee owner and landlord of the Property hereby joins in the following objection. Ogren Properties Group By:~~ Its: ~l{"A' It:-~ . ;. ,,\ . . . MEMORANDUM October 2, 1998 TO: Mayor and City Council FROM: Steve Russell Community Development Director (l-- SUBJECT: Appeal of Planning Commission Denial of Variance To Bed and Breakfast Ordinance to 6th Guest Room Case no. V/DR/98-58 BACKGROUND: The Planning Commission at their meeting f September 14, 1998 denied the request from Ann Bean owners for a variance to the Bed and Breakfast Ordinance to allow a 6th guestroom. The Commission could not find any unique circumstances that would meet the requirements for granting a sixth room (staff report and minutes attached). Some confusion was raised regarding building code requirements. A memo from the Building Official clarifies the requirement. All building and fire code provisions are not subject to the variance. Codes will have to be met. Two letters of concern for the increase in rooms were received. The Heritage Preservation commission reviewed the request and room arrangement and the preservation of the historic integrity of the structure. RECOMMENDATION: Discussion on request. Attachments: Planning Commission staff report and minutes Letter of Appeal, September 23, 1998 Letter of Concern, September 28, 1998 Memo from Building Official, October 1, 1998 ~fL, l/(/ I yv - /tl-V-?[ ~ We, the owners of the Ann Bean Mansion, respectfully submit our appeal to the A~ City Council. IV ~ . September 23, 1998 We take great issue on how our variance application was handled during the Planning Committee hearing that was held on 9/14/98. We believe that we were not given fair consideration for the variance that we were applying for due to the following reasons: 1. Immediately, there was an issue brought up for discussion by one of our neighbors that was present at the hearing. Mrs. Peterson presented a complaint stating that we had violated our special use permit because we had a wedding on our porch on August 15, 1998. To our amazement, with no physical reference to the restrictions of the ordinance, some committee members wrongly accused us that we had violated the permit. That night, we referred back to our permit and contacted Sue Fitzgerald the next day and no where does it say or imply that special events cannot be held outside. Please see the attached copy of the complaint by Mrs. Peterson and a copy of the Special Use Permit. 2. Next, a Planning committee member stated that we would need to install a sprinkler system in order to meet the fire code for adding a sixth guest room, stating we would be categorized as a hotel. When questioned, he indicated that he served on that committee and he was certain that a sprinkler system was required. I investigated this issued with the fire code and after contacting the Stillwater Fire Chief who then referred me to Ms. Kris Watson, the State Deputy Fire Marshall, who along with Kevin Kelly, a Code Specialist for the State Fire Marshall, investigated and said we meet all codes for the category of a hotel and DO NOT require a sprinkler system. Please see attached phone numbers for the individuals that I spoke to. 3. We came to this meeting with a petition that had been signed by all of our surrounding neighbors (with the exception of Mrs. Peterson), who have given us their support for this variance. 4. There has already been a precedence set in Stillwater. Two bed & breakfast properties, James Mulvey and the William Sauntry, have both been awarded variances to the existing ordinance. Why the Planning Commission agreed to pass these, but not another when the circumstances are identical. It is our opinion that the tone of the meeting had already been decided. Rather than objectively listening to our appeal, they declined it immediately. Furthermore, someone should have referenced back to the ordinance, instead of guessing. We also believe that our situation and property were almost identical to a variance for a 6th room that h~d been granted to the owner of the William Sauntry Mansion. In fact, our request was almost exact to that of the Sauntry. Thus, we believe that the committee was not consistent with regard to variance approval in the past. During the hearing one member stated that maybe the ordinance should be changed because of setting a precedence. See the .enclosed variance application for the Ann Bean Mansion and the William Sauntry. . . . . . Our Proposal: Our property, the Ann Bean Mansion has a significant historical value to the city of Stillwater. It is our intention to continue to make major cosmetic changes to the property to continue to improve its value. This includes applying to the National Registry of Historic Places. We want to continue to improve the integrity of the property. Isn't that a positive on the City of Stillwater? We receive dozens of calls on a daily basis for people who want. to stay in Stillwater from people that live all over the country. This town has so much to offer and what better way to see and experience the beauty of Stillwater than to stay in a historical mansion. The Heritage Committee gave us a unanimous vote because they understand the value of how we represent our town. We have discussed with each of our immediate neighbors (with the exception of Mrs. Peterson) our intent and also, asking each of them if there are any concerns that they may have. The impact of adding this room on our neighborhood is negligible, if any. Our guest usually arrive from 4:30 pm to 6:00 pm and leave by 11 am the next day. We encourage quiet, serene stays. This sixth guest bedroom would be rented out primarily on weekends. We have adequate parking not only for six rooms but also, two for our personal vehicles. One extra car in our parking lot, a couple days of the week is not going to have a huge impact on the commotion that currently happens along Pine Street Perhaps the rapid growth of Stillwater has had a larger impact We see this as only a win-win situation for Stillwater, our community. There is no negative or physical change to the neighborhood and only a chance for more people to visit and spend a night in an elegant setting in our town. During the short time we have owned the Ann Bean Mansion, we have been truly amazed at the positive reputation this Bed and Breakfast has. We firmly believe that we are an asset to the City of Stillwater and this variance would only allow other individuals to share in those fond memories of this great town. . Last, but least, the very heart of the criteria for granting a variance in Stillwater states "The granting of the variance will be in harmony with the general purpose and intent of this ordinance and will not be injurious to the neighborhood or otherwise detrimental to the public welfare." We respectfully submit our appeal. Ken & Kim Jadwin Owners of the Ann Bean Mansion 319 W. Pine Street Stillwater, MN 55082 The Ann Bean Mansion A Bed & Breakfast Inn Phone(651)430~0355 319 West Pine Street Stillwater, Minnesota 55082 . We are aware that Ken & Kim Jadwin of the Ann Bean Mansion are asking the Planning Commission approval to convert an existing bedroom to an additional bed and breakfast room, and we are not opposed to this request Signature J;tt flwnprrufA /t.pMJu; {)J-;,''1- -1IJ;1d1 / O~ 4rru: IULrf<<- .~ ~~1AJ 4~"2i;v,oe ~)1~ ~f.~ ~J~s+ Date~/~,rC-- · , {':to :5/3 50. 6~:::5f 9-/3'Cf6 so. &:;t:.;:;:f. 1-/3 - 9;/ ;~ (" & ~~ st~' 1_;313' qSd- ~_b~ q~J/16 3;3 w', ~ '1!Ff!7'J? 'hj'h \]V I 0n.e q!I4-!j3 5/3 ., . . . . Planning Commission Sept. 14, 1998 Mr. Swartz was present. He said his neighbors do not object to the proposal. There is adequate room from the front of the garage to the sidewalk for one car. Mr. Rheinberger, seconded by Mr. Wald, moved approval as conditioned. Motion passed 6-1, with Mr. Weidner voting no. Case No. V/DR/98-58 A variance to the bed and breakfast ordinance to increase the number of bedrooms from five to six at 319 W. Pine St. (The Ann Bean House) in the RB, Two Family Residential District. Ken and Kim Jadwin, applicants. Mr. and Mrs. Jadwin presented a petition signed by a number of neighbors indicating they were not opposed to the request. . . Patricia Jewell-Peterson, 320 W. Pine St., read a letter of opposition for the record. There was some discussion as to the reason for the five-bedroom limit in the city's ordinance. Ms. Fitzgerald pointed out that the Ann Bean B&B is larger than most B&Bs in the city. Mr. Wald said he recalled that fire protection was one of the reasons for the restriction; Mr. Hultman said ifthere are over five bedrooms, code requires sprinkling the structure. Mr. Jadwin said he had looked at the request for a sixth room at the Sauntry Mansion and there was no mention of requiring sprinkling; meeting fire code is a separate issue, he said. Mr. Jadwin noted that they could use the sixth room as an apartment, but would prefer to use it as a B&B guest room. Mr. Rheinberger, seconded by Mr. Wald, moved to deny the request. Mr. Weidner suggested that if square footage is an issue, it would be more appropriate for the City Council to change the ordinance than grant a variance. Motion to deny passed 6-1, with Mrs. Bealka voting no. Case No. SUBN/98-59 was postponed due to an issue with an easement. Case No. V/98-41 A variance to the front yard setback (30 feet required, 10 requested) for construction of a two-story garage at 300 E. Willow St.in the RA,SingleFarnily Residential District. Margaret Zoltai, applicant. Continued from the August meeting. Ms. Zoltai said the new proposed location is back 12 feet farther than initially proposed, but it has since been discovered that the property line is also back 12 feet farther than thought. It was noted that a neighbor, Joseph Raduenz, who had objected earlier, has withdrawn his objection. Mr. Rheinberger, seconded by Mrs. Bealka, moved approval as conditioned. Mr. Fontaine noted that here are few houses on the street that meet the setback requirement. Motion passed 6-1, with Mr. Weidner voting no. 2 vV' ~A,yti (0 . MEMORANDUM TO: Steve Russell, Community Development Director Allen O. Zepper, Building Official m October 1, 1998 . V' / FROM: DATE: RE: Appeal of Anne Bean House I have enclosed for your information a copy of the State Building Code definition of a hotel. It basically states that six (6) or more guest rooms qualify as a hotel. Section 310 of the building code states that an R: 1 occupancy requires a fire suppression system (Section 310.9.2), fire alarm system (Section 310.10) and all walls and floors separating guest units must be of one-hour fire-resistive construction (Section 310.2.2). I believe the Uniform Fire Code has similar provisions. . If you have any further questions, please contact me. . t' 1994 UNIFORM BUILDING CODE 209 . HAZARDOUS PRODUCTION MATERIAL (HPM) is a solid, liquid or gas that has a degree of hazard rating in health, flammability or reactivity 00 or4 and which is used directly in research, laboratory or production processes which have, as their end product, materials which are not haz- ardous. . HEALTH HAZARD is a classification of a cpemical for which there is statistically significant evidence b~sed on at least one study conducted in accordance with established scientific principles that a~ute or chronic health effects may occur in exposed persons. The term "health hazard" in- cludes chemicals which are carcinogens, toxic or highly toxic agents, reproductive toxins, irritants, corrosives, sensitizers, hepatotoxins, nephrotoxins, neurotoxins, agents which act on the hemato- poietic system, and agents which damage the lungs, skin, eyes or mucous membranes. HEIGHT OF BUILDING is the vertical distance above a reference datum measured to the highest point of the coping of a flat roof or to the deck line of a mansard roof or to the average height of the highest gable of a pitched or hipped roof. The reference datum shall be selected by either of the following, whichever yields a greater height of building: 1. The elevation of the highest adjoining sidewalk or ground surface within a 5-foot (1524 mm) horizontal distance of the exterior wall of the building when such sidewalk or ground surface is not more than 10 feet (3048 mm) above lowest grade. . 2. An elevation 10 feet (3048 mm) higher than the lowest grade when the sidewalk or ground surface described in Item 1 above is more than 10 feet (3048 mm) above lowest grade. The height of a stepped or terraced building is the maximum height of any segment of the build- ing. HELIPORT is an area ofland or water or a structural surface which is used, or intended for use, for the landing and take-off of helicopters, and any appurtenant areas which are used, or intended for use, for heliport buildings and other heliport facilities. HELISTOP is the same as a heliport, except that no refueling, maintenance, repairs or storage of helicopters is permitted. HIGHLY TOXIC MATERIAL is a material which produces a lethal dose or a lethal concentra- tion which falls within any of the following categories: 1. A chemical that has a median lethal dose (LDso) of 50 milligrams or less per kilogram of body weight when administered orally to albino rats weighing between 200 and 300 grams each. 2. A chemical that has a median lethal dose (LDso) of 200 milligrams or less per kilogram of body weight when administered by continuous contact for 24 hours (or less if death occurs within 24 hours) with the bare skin of albino rabbits weighing between 2 and 3 kilograms each. 3. A chemical that has a median lethal concentration (LCso) in air of 200 parts per million by volume or less of gas or vapor, or 2 milligrams per liter or less of mist, fume or dust, when adminis- tered by continuous inhalation for one hour (or less if death occurs within one hour) to albino rats weighing between 200 and 300 grams each. Mixtures of these materials with ordinary materials, such as water, may not warrant a classifica- tion of highly toxic. While this system is basically simple in application, any hazard evaluation which is required for the precise categorization of this type of material shall be performed by ex- perienced, technically competent persons. HORIZONTAL EXIT. See Section 1001.2. HOTEL is any building containing six or more guest rooms intended or designed to be used, or which are used; rented or hired out to be occupied, or which are occupied for sleeping purposes by guests. HOT-WATER-HEATING BOILER is a boiler having a volume exceeding 120 gallons (454.2 L), or a heat input exceeding 200,000 Btu/h (149 540 kW), or an operating temperature ex- ceeding 21OoF. (990C.) that provides hot water to be used externally to itself. . 1-17 . Monday, Sept. 28, 1998 ~[,.Gjll/t~1 V . To the Stillwater Mayor and City Council: I am requesting that the Stillwater City Council deny the variance to increase the number of bedrooms [from 5 to 6] at the bed and breakfast at 319 W. Pine St. [The Ann Bean House]. Before the Ann Bean B & B, which is a commercial business in a residential area, it was a well run apartment house with good tenants. When the Stillwater council granted a zoning permit, it had conditions for approving a B & B; #11 stating: No additional bedrooms can be used for the bed and breakfast. Adding another bedroom would increase the number of guests and the parked cars. I should like to point out some problems that occurred this summer. While sitting on my front porch, I noticed a young couple from the B & B cutting through the middle of our front yard. I told them it was private property and to please use the sidewalk - they continued to cut through . without reply. On Saturday, August 15, a wedding was held on the Ann Bean's B & B's front porch top step. The minister was at the base of the porch steps. There appeared to be more than 40 guests in the yard, including six rows of chairs on the lawn. I was trying to finish up some mowing and was asked to quit. I believe I have the right to mow my lawn anytime between 8am and 8pm. The outside wedding service could also be interpreted as a ' violation of #7 of the special use permit, which reads: .. No outside entertainment or liahtina for special events". Although the house at 319 W. Pine has been approved for use as a B & B, this still is a residential district and NOT a commercial area. The B & B owners must respect that there are families living here and should conduct their business with that in mind. Any increase in B & B guests will increase the disturbance to those of us who live here. I respectfully request that the variance be denied. Thank you, Patricia Jewell-Peterson 320 W. Pine St. Stillwater, MN . 1) . . . Monday, Stillwater Plannin To the Stillwater Planning Commission: I am requesting that the Commission deny the variance to increase the number of bedrooms [from 5 to 6] at the bed and breakfast at 319 W. Pine St. [The Ann 8ean House]. Before the Ann 8ean 8 & 8, which is a commercial business in a residential area, it was a well run apartment house with good tenants. When the Stillwater council granted a zoning permit, it had conditions for approving a 8 & 8; #11 stating: No additional bedrooms can be used for the bed and breakfast. Adding another bedroom increases the number of guests and the parked cars. I should like to point out some problems that occurred this summer. While sitting on my front porch, I noticed a young couple from the 8 & 8 cutting through the middle of our front yard. I told them it was private property and to please use the sidewalk - they continued to cut through without reply. On Saturday, August 15, a wedding was held on the Ann 8ean's B & 8's front porch top step. The minister was at the base of the porch steps. There appeared to be more than 40 guests in the yard, including six rows of chairs on the lawn. I was trying to finish up some mowing and was asked to quit. I believe I have the right to mow my lawn anytime between 8am and 8pm. The outside wedding service could also be interpreted as a violation of #7 of the special use permit, which reads : .. No outside entertainment or lighting for special events". Although the house at 319W. Pine has been approved for use as a 8 & B, this still is a residential district and NOT a commercial area. The 8 & 8 owners must respect that there are families living here and should conduct their business with that in mind. Any increase in 8 & B guests will increase the disturbance to those of us who live here. I respectfully request that the variance be denied. Thank you, Patricia Jewell-Peterson 320 W. Pine St. Stillwater, MN ~r St)( cIt~ PLANNING APPLICATION REVIEW FORM CASE NO. SUPIDR/98-58 . Planning Commission Date: September 14, 1998 Project Location: 319 West Pine Street Comprehensive Plan District: Two Family Residential Zoning District: RB Applicant's Name: Ken and Kim Jadwin Type of Application: Special Use Permit Project Description: Design review ofthe modification of an existing bed and breakfast to increased the number of bedrooms from five to six at the Ann Bean Mansion (was the Ann Bean House). Discussion: The request is to utilize an existing bedroom as an additional bed and breakfast unit. The room is approximately the same size as some of the other B & B roOIDS. It also has its' own bathroom and Jacuzzi The mansion is 7,000 + square feet and originally had 10 bedrooms. There is adequate parking for one more guestroom. Currently, there are six off-street parking spaces available for guests to park, with two additional spaces for the applicants. The parking ordinance requires one parking space per guestroom and two spaces for the manager. . The Bed and Breakfast ordinance allows five bedrooms maximum. The purpose of limiting the size of bed and breakfasts was to allow, but control commercial activity in residential areas. The proposal is not consistent with the five room limit Conditions of Approval Should the Commission approve the request, city staff recommends the following conditions of approval: 1. Visitor parking shall all remain on the applicant's property. 2. All present conditions apply (SUP/98-38). 3. Special Use Permit will be reviewed by the Commission upon complaint. 4. If six guestrooms are permitted, the use shall meet state fire code requirements. Recommendation: Denial Findings: The proposal does not meet the intent of the Bed and Breakfast Ordinance. Five rooms are permitted by the current ordinance. Attachments: Application Form, Letter from Applicant, Floor Plan HPC Action - September 9, 1998 Recommend Approval +6 - 0 . . Case NO:'\} !pt.!qr--ss Date Filed:?) .. Ze-> -1-~ Fee Paid: 9c; - Receipt No. : <O,?, l.o P, PLANNING ADMINISTRATION FORM ACTION REQUESTED: FEE COMMUNITY DEVELOPMENT .DEPARTMENT CITY OF STillWATER 216 NORTH FOURTH STREET STillWATER, MN 55082 _ Certificate of Compliance $70 ~ Conditional or Special Use Permit ~ ~ Design Review, ~ '~,_ Planned Unit Development* ~ f' Variance ~ _ Comprehensive Plan Amendment* $500 _ Zoning Amendment* ' $300 Subdivision* $100+$50/lot Resubdivision $100 Total Fee *An escrow fee is also required to cover the costs of attorney and engineering fees (see attached) The applicant is responsible for the completeness and accuracy of all forms and supporting material submitted in connection with any application. . Address of Proj~t 319 West Pine Street Zoning District J) fi Description of Project Use an existing bedroom as a bed and breakfast unit. PROPERTY IDENTIFICATION Assessor's Parcel No. ~ gO~~t!13tJtJI3 "I hereby state the foregoing statements and all data, information and evidence submitted herewith in all respects, to the best of my knowledge and belief, true and correct. I further certify I will comply with the permit if it is granted and used. " ' Property Owner Mailing Address Telephone No. Signature Ken & Kim Jadwin 319 West Pine Street Representative Mailing Address Telephone No. Signature , tUVV SITE AND PROJECT DESCRIPTION xBD Lot Size (dimensions) Land Area Height of Buildings: . Principal Accessory 'fes ~ Total building floor Area llJt7O-f- sq. ft. Existing sq. ft. Proposed sq. ft. Paved Impervious Area sq. ft. Number of off street parking spaces provided -1I- Revised 5/22/97 The Ann Bean Mansion 319 W. Pine Street Stillwater, Minnesota . Date: August 28, 1998 To: City of Stillwater, Minnesota From: Ken & Kim Jadwin Owners of the Ann Bean Mansion Bed & Breakfast Subject: Modification of our Special Use Permit to utilize an existing room as an additional bed and breakfast unit. History and Our Petition On July 13, 1998 we received City Council approval to operate a five-unit bed and breakfast at 319 W. Pine Street. We purchased the Ann Bean Mansion on 7/28/98, which was an existing bed and breakfast since 1990. " We are requesting permission to use an existing renovated bedroom as a sixth bed & breakfast unit in the Ann Bean Mansion. This room was included in part of the original renovation plans that Bruce and Vicky Brillhart (Owners of the Ann Bean House from 1990 to 1997). . Rationale and Information 1. The area of the building proposed for the new unit is an existing renovated room. This space has been used as a personal bedroom both for our family and also for the previous owners. Our home was built in 1880 and remained a single family dwelling until 1957 when it became an apartment complex. This bedroom was part of the original layout of the home and is therefore part of the registered historic configuration of the mansion. 2. The proposed new unit is located on the south east corner ofthe house on the 2nd floor. It is adjacent to two existing rental units with access to 2 stairways. 3. There are six off-street parking spaces that are currently available for guests to park, in addition to 2 more spaces for our own personal use. No negative impact on the neighborhood would be created by approving this petition. 4. The Stillwater ordinance acknowledges the significant costs of maintaining a historic home. "Allowing Bed and Breakfasts is in recognition that the expense of owning and maintaining historic home has made them less . . . . suitable for single-family dwellings." The ordinance permits five guest rooms in homes of 5,000 sq. ft. or more which has six original bedrooms. · The Ann Bean Mansion contains over 7000 square feet of living space, and originally had 10 bedrooms. The mansion is, therefore, unique in that it is the largest house that is currently used as a bed and breakfast. Of course, property taxes, expenses for utHities, insurance, maintenance, and labor all reflect the greater size. In the future, our intention to continue to renovate the property to be qualified to be listed on the National Historic Register with in the next few years. · Approving our petition will make possible the ongoing financial feasibility of our inn on a daily basis as well as financially being able to achieve the National Historic Register honor. 5. We need to use this additional 500 square feet of our house profitably. 6. There has been a precedence set already. Two other bed & breakfast in town have received variances from the ordinance. We are committed to continue to pursue the highest standards in operating the Ann Bean Mansion. We hope you will see in our request a reasonable next step for our business, and by approving it enable us to continue to contribute to our neighborhood as a member of the business community. R22W R21W R2fN{ Vidnity Map .'~ . . RL.1-:ooLf'-H~ ;;2:Oc:::>M C] 'Kuoct-?H I s ~fY\ ,IN::DLD Be. ~-Tlv--" ~~ ~11 r-- \ \ '- 2.02J --, . , .,.,.' .- I OfA~ J,..cuN~ " UP ~ACD5? 'RCotw1 ~~, ~ <. ~ H.P.C. APPLICATION REVIEW FORM CASE NO. SUP/DR/98-58 Heritage Preservation Date: September 9, 1998 Project Location: 319 West Pine Street Comprehensive Plan District: Two Family Residential Zoning District: RB Applicant's Name: Ken and Kim Jadwin Type of Application: Design Review Project Description: Design review of the modification of an existing bed and breakfast to increased the number of bedrooms from five to six at the Ann Bean Mansion. Discussion The request is to utilize an existing bedroom as an additional bed and breakfast unit. The room is approximately the same size as some of the other B & B rooms. It also has its' own bathroom. The mansion is 7,000 + square feet and originally had 10 bedrooms. There is adequate parking for one more guestroom. Currently, there are six off- street parking spaces available for guests to park, with two additional spaces for the applicants. The parking ordinance requires one parking space per guestroom and two spaces for the manager. The Bed and Breakfast ordinance allows five bedrooms maximum. The purpose of limiting the size of bed and breakfasts was to allow, but control commercial activity in residential areas. The proposal is not consistent with the five room limit Conditions of Approval Should the Commission approve the request, city staff recommends the following conditions of approval: 1. Visitor parking shall all remain on the applicant's property. 2. All present conditions apply (SUP/98-38). 3. Special Use Permit will be reviewed by the Commission upon complaint. 4. If six guestrooms are permitted, the use shall meet state fire code requirements. Recommendation Denial " " . . . " . . _/ . Findings The proposal does not meet the intent of the Bed and Breakfast Ordinance. Five rooms are permitted by the current ordinance. Attachments Application Form Letter from Applicant Floor Plan \ --,. ~l~~J Frs . 31G-310.4 1994 UNIFORM BUILDING CODe . SECTION 310 - REQUIREMENTS FOR GROUP R OCCUPANCIES 310.1 Group R Occupancies Defined. Group R Occupan.cies shall be: Division 1. Hotels and apartment houses. Congregate residences (each accommodating more than 10 persons). --~ Division 2. Not used. Division 3. Dwellings and lodging houses. Congregate residences (each accommodating 10 persons or less). For occupancy separati9ns, see Table 3-B. A complete code for construction of detached one- and two-family dwellings is in Appendix Chapter 3, Division III, of this code. When adopted, as set forth in Section 101.3, it will take prece- dence over the other require-ments set forth in Chapter 35 of this code. 310.2 Construction, Height and Allowable Area. 310.2.1 General. Buildings or parts ofbu[ldings classed in Group R because of the use Qrcharac- ter of the occupancy shall be limited to the types of construction set forth in Table 5-B and shall not exceed, in area or height, the limits specified in Sections 504, 505 and 506. 1,310.2.2 Special provisions. Walls and floors sepatp.ting 'dwelling units in the same ~uildillg, or guestl'ooms in Gro'UpR, DiVisiol1'l hotel occupancies, shall not be of less thim one-how (ire':resis- tive construction. - , Group R, Division I Occupancies more than two stories in height or having more than 3,000 square feet (279 m2) of floor area above the first story shall not be ofless than one-hour fire-resistive construction throughout except as provided in Section :~O1.5.2.2. Storage or laundry rooms that are within Group R, Di'~ision 1 Occupancies that are used in com- mon by tenants shall be separated from the rest of the building by not less than one-hour fire-resis- tive occupancy separation. I For Group R, Division 1 Occupancies with a Group S, Division 3 parking garage in the basement or first story, see Section 311.2.2. For attic space partitions and draft stops, see Section 708. 310.3 Location on Property. For fire-resistive protection of exterior walls and openings, as de- termined by location on property, see Section 503 and Chapter 6. 310.4 Access and Exit Facilities and Emergency Escapes. Exits shall be provided as specified in Chapter 10. (See also Section 1013 for exit markings.) Access to, and egress from, buildings required to be accessible shall be provided as specified in Chapter II. Basements in dwelling units and every sleeping room below the fourth story shall have at least . one operable window or door approved for emergency escape or rescue which shall open directly into a'public street, public alley, yard or exit court. The emergency dooror window shall be operable from the inside to provide a full, clear opening without the use of separate tools. EXCEPTION: The window or door may open into an atrium complying with Section 402 provided the window or door opens onto an exit balcony and the dwelling unit or guest room has an exit which does not open into the atrium. Escape or rescue windows shall have a minimum net clear openable area of 5.7 square feet (0.53 m2). The minimum net clear openable height dimension shall be 24 inches (610 mm). The mini- mum net clear ,?penable width dimension shall be'20 inches (508 mm). When windows are provided asa means of escape or rescue, they shall have a finished sill height not more than 44 inches (1118 mm) above the floor. , :.:~ \. -rv. . .. .. _. .L .1- 1-48 'a, ~ .ru.~ ", 1~\06~~ Lf8" . . .;$ f:' ef.Rs;v ~ 1)41' , , L~ ~o.o\.U'- . i' '" . 1994 UNIFORM BUILDING CODE 310.4-310.7 . Escape and rescue windows with a finished sill height below the adjacent ground elevation shall have a window well. Window wells at escape.or rescue windows shall comply with the following: I. The clear horizontal dimensions shall allow the window to be fully opened and provide a minimum. accessible net cle~ qpe,ning of9 square feet (0.84 m2), j!h a ~nimum ~en~on of36 ~nches(914mm). ~Qu;'L"il.{w.t.:eJ..Q, -0 5 tSbW&l..lJ) 2. Window wells with a ve~Ptm~an Jitrl\ches (1118 mm) shall be equipped with an approved pennanently affixed ladder or stairs that are accessible with the window in the fully open position. The ladder or stairs shall not encroach into the required dimensions of the window well by more than 6 inches (152 mm). Bars, grilles. grates or similar devices may be installed on emergency escape or rescue windows, doors or window wells, provided: . I. The devices are equipped with approved release mechanisms which are openable from the inside without the use of a key or special knowledge or effort; and 2. The building is equipped with smoke detectors installed in accordance with Section 310.9. 310.5 Light, Ventilation and Sanitation. Light and ventilation shall be as specified in Chapter 12. The number of plumbing fixtures shall not be less than specified in Section 2902.6. 310.6 Room Dimensions. 310.6.1 Ceiling heights. Habitable space shall have a ceiling height of not less than 7 feet 6 inches (2286 mm) except as otherwise pennitted in this section. Kitchens, halls, bathrooms and toilet com- partments may have a ceiling height of not less than 7 feet (2134 mm) measured to the lowest pro- jection from the ceiling. Where exposed beam ceiling members are spaced at less than 48 inches (1219 mm) on center, ceiling height shall be measured to the bottom of these members. Where ex- posed beam ceiling members are spaced at 48 inches (1219 mm) or more on center, ceiling height shall be measured to the bottom of the deck supported by these members, provided that the bottom of the members is not less than 7 feet (2134 mm) above the floor. If any room in a building has a sloping ceiling, the prescribed ceiling height for the room is re- quired in only one half the area thereof. No portion of the room measuring less than 5 feet (1524 mm) from the finished floor to the finished ceiling shall be included in any computation of the mini- mum area thereof. If any room has a furred ceiling, the prescribed ceiling height is required in two thirds the area thereof, but in no case shall the height of the furred ceiling be less than 7 feet (2134 mm). 310.6.2 Floor area. Dwelling units and congregate residences shall have at least one room which shall have not less than 120 square feet (11.2 m2) of floor area. Other habitable rooms except kitch- ens shall have an area of not less than 70 square feet (6.5 m2). Efficiency dwelling units shall comply with the requirements of Section 310.7. 310.6.3 Width. Habitable rooms otherthan a kitchen shall not be less than 7 feet (2134 mm) in any dimension. . 310.7 Efficiency Dwelling Units. An efficiency dwelling unit shall conform to the requirements of the code except as herein provided: I. The unit shall have a living room of not less than 220 square feet (20.4 m2) of superficial floor area. An additional 100 square feet (9.3 m2) of superficial floor area shall be provided for each occu- pant of such unit in excess of two. 2. The unit shall be provided with a separate closet. 3. The unit shall be provided with a kitchen sink, cooking appliance and refrigeration facilities, each having a clear working space of not less than 30 inches (762 mm) in front. Light and ventilation confonning to this code shall be provided. 1-49 ,. l . . . 310.7-310.9.2 1994 UNIFORM BUILDING CODE 4. The unit shall be provided with a separate bathroom containing a water closet, lavatory and bathtub or shower. 310.8 Shaft and Exit Enclosures. Exits shall be enclosed as specified in Chapter 10. Elevator shafts, vent shafts, dumbwaiter shafts, clothes chutes and other vertical openings shall be enclosed and the enclosure shall be as specified in Section 711. In nonsprinklered Group R, Division I Occupancies, corridors serving an occupant load of 10 or more shall be separated from corridors and other areas on adjacent floors by not less than approved fixed wired glass set in steel frames or by 20-minute smoke- and draft-control assemblies which are automatic closing by smoke detection. 310.9 Smoke Detectors and Sprinkler Systems. 310.9.1 Smoke detectors. 310.9.1.1 General. Dwelling units, congregate residences and hotel or lodging house guest rooms that are used for sleeping purposes shall be provided with smoke detectors, Detectors shall be installed in accordance with the approved manufacturer's instructions. 310.9.1.2 Additions, alterations or repairs to Group R Occupancies. When the valuation of an addition, alteration or repair to a Group R Occupancy exceeds $1,000 and a pennit is required, or when one or more sleeping rooms are added or created in existing Group R Occupancies, smoke detectors shall be installed in accordance with Sections 310.9.1.3,310.9.1.4 and 310.9.1.5 of this section. I " EXCEPTION: Repairs to the exterior surfaces of a Group R Occupancy are exempt from the require- ments of this section. 3!~~?~:~~cPo#~T~9lii~~. ~n~e.'Y~co.tl~Wction, ]eq.u!red. stfi.b~~.de.t~c~~f~"~!1al! rec~ive the.ir, pri- , .mary I?o,~~"~f~m _t~e~~l~~~.g ~l~n..vvhen suc,h, wlJ1ng l~ se!"ed. fr~m~~~mmerclal ~ourge ~,~'~ 'shall be equtpped wttb a battery backup! The detector shall emtt a stgnal when the battenes are low. Wiring shall be permanent and without a disconnecting switch other than those required for over- current protection. Smoke detectors may be ~ol~lybattery'operated \vheil'installed inexisribg ~Uildin~iW",',} r4!l:p~ilt!in, g~;.~m, 0, ut.c9mm,', .,e,."rc:ia,, "f",p,"O, ',w,,'e, f; or)nbuildings which undergo alteratio~, n:patrs'of~a(f(liti'O~ffliuimd;b:Y;S~pft~f.1~~,lO.9 .1~,Q, ' 310.9.1.4 Location within dwelling units. In dwelling units, a detector shall be installed in each sleeping room and at a point centrally located in the corridor or area giving access to each separate sleeping area. When the dwelling unit has more than one story and in dwellings with basements, a , detector shall be installed on each story and in the basement. In dwelling units where a story or base- ment is split into two or more levels, the smoke detector shall be installed on the upper level, except that when the lower level contains a sleeping area, a detector shall be installed on each level. When sleeping rooms are on an upper level, the detector shall be placed at the ceiling of the upper level in close proximity to the stairway. In dwelling units where the ceiling height of a room open to the hallway serving the bedrooms exceeds that of the hallway by 24 inches (610 mm) or more, smoke detectors shall be installed in the hallway and in the adjacent room. Detectors shall sound an alarm audible in all sleeping areas of the dwelling unit in which they are located. 310.9.1.5 Location in efficiency dwelling units, congregate residences and hotels. In efficien- cy dwelling units, hotel suites and in hotel and congregate residence sleeping rooms, detectors shall be located on the ceiling or wall of the main room or each sleeping room. When sleeping rooms within an efficiency dwelling unit or hotel suite are on an upper level, the detector shall be placed at the ceiling of the upper level in close proximity to the stairway. When actuated, the detector shall I sound an alann audible within the sleeping area of the dwelling unit or congregate residence, hotel suite, or sleeping room in which it is located. I 310.9.2 Sprinkler and standpipe systems. When ~equired by Section 904.2.1 or other provi- sions of this code, automatic sprinkler systems and standpipes shall be designed and installed as specified in Chapter 9. ' 1-50 ,. . . 1994 UNIFORM BUILDING CODE 310.10-311.1 . 310.10 Fire Alarm Systems. Group R, Division I Occupancies shall be provided with an ap- proved manual and automatic fire alarm system in apartment houses three or more stories in height . or containing 16 or more dwelling units, in hotels three:or more stories in height or containing 20 or more guest rooms and in congregate residences three or more stories in height or having an occu- pant load of 20 or more. A fire alarm and communication system shall be provided in Group R, Division I Occupancies located in a highcrise building. EXCEPTIONS: I. A manual fire alarm system need not be provided in buildings not over two stories in height when all individual dwelling units and contiguous.'attic and crawl spaces are separated from each other and public or common areas by at least one-hour fire-~sistive occupancy separations and each individual dwelling unit or guest room has an exit directly to a public way. exit court or yard. 2. A separate fire alarm system need not be provided in buildings which are protected throughout by an approved supervised fire sprinkler system having a toca,! alarm to notify all occupants. The local alann shall provide an alarm signal with:~ sound pressure level of 15 dBA above the average ambient sound level in every occupied space within the building. The minimum sound pressure level shall be 70 dBA. The maximum sounq, pressure level for audible alann-indicating appliances shall not exceed 110 dBA at the minimum hearing distance from the audible appliance. For the purposes of this section, area separation walls shall not define separate buildings. 310.11 Heating. Dwelling units, guest rooms and congregate residences shallbe provided.with heating facilities capable of maintaining I,l room temperature of 70oF. (21oC.) at l!-point,~, fl?e.t (914 mm) above the floor in all habitable roo~~. ...,.. -. ".., ,', -', 310.12 Special Hazards. Chimneys and heating apparatus shall confonn to the requirements of Chapter 31 and the Mechanical Code. The storage, use and handling of flammable and combustible liquids in Division I Occupancies shall be in accordance with the Fire Code. In Division I Occupancies, doors leading into rooms in which Class I flammable liquids are stored or used shall be protected by a fire assembly having a one-hour fire-protection rating. Such fire assembly shall be self-closing and shall be posted with a sign on each side of the door in 1cinch (25.4 mm) block letters stating: FIRE DOOR-KEEP CLOSED. F F F F F F F F F F F F F F F F F F F F II F F . SECTION 311 - REQUIREMENTS FOR GROUP S OCCUPANCIES 311.1 Group S Occupancies Defined. Group S Occupancies shall include the use of a building or structure, or a portion thereof, for storage not classified as a hazardous occupancy. Storage occu- pancies shall include the following: ' Division 1. Moderate hazard storage occupancies shall include buildings or portions of buildings used for storage of combustible materials that are not classified as a Group S, Division 2 or as a Group H Occupancy. Division 2. Low-hazard storage occupancies shall include buildings, structures, or portions thereof, used for storage of noncombustible materials, such as products on wood pallets or in paper cartons with or without single-thickness divisions, or in paper wrappings and shall include ice plants, power plants and pumping plants. Stich products may have a negligible amount of plastic' trim such as knobs, handles or mm wrapping. Low-hazard storage occupancies shall include, but are not limited to, storage of the following items: I. Beer or wine (in metal, glass or ceramic containers). 2. Cement in bags. . 3. CoM storage and creameries. 4. Dairy products in nonwax-coated paper containers. 5. Dry-cell batteries. 1-51 .. / .)1 . 1994 UNIFORM BUILDING CODE 904.2.4.3-904.3.1 904.2.4.3 Stairs. An automatic fire sprinkler system shall be installed in enclosed usable space below or over a stairway in Group E, Division I Occupancies. See Section 1009.6. 904.2.5 Group H Occupancies. 904.2.5.1 General. An automatic fire-extinguishing system shall be installed in Group H, Divi- sions 1,2,3 and 7 Occupancies. 904.2.5.2 Group H, Division 4 Occupancies. An automatic fire-extinguishing system shall be installed in Group H, Division'4 Occupancies having a floor area of more than 3,000 square feet (279 m2). 904.2.5.3 Group H, Division 6 Occupancies. An automatic.fire-extinguishing system shall be installed throughout buildings containing Group H, Division ,6 Occupancies. The design of the sprinkler system shall not be less than that required under U .B.C. Standard 9-1 for the occupancy hazard classifications as follows: lOCATION OCCUPANCY HAZARD CLASSIFICATION Fabrication areas Ordinary Hazard Group 3 Serv ice corridors Ordinary Hazard Group 3 Storage rooms without dispensing Ordinary Hazard Group 3 Storage rooms with dispensing Extra Hazard Group 2 Exit corridors Ordinary Hazard Group 31 I When the design area of the sprinkler system consists of a corridor protected by one row of sprinklers, the maximum number of sprinklers that needs to be calculated is 13. . 904.2.6 Group I Occupancies. An automatic sprinkler system shall be installed in Group I Occu- pancies. EXCEPTION: In jails, prisons and reformatories, the piping system may be dry, provided a manually op- erated valve is installed at a continuously monitored location. Opening of the valve will cause the piping sys- tem to be charged. Sprinkler heads in such systems shall be equipped with fusible elements or the system shall be designed as required for deluge systems in U.B,C. Standard 9-1. 904.2.7 Group M Occupancies. An automatic sprinkler system shall be installed in retail sales I rooms classed as Group M Occupancies where the floor area exceeds 12,000 square feet on any floor or 24,000 square feet on all floors or in Group M retail sales occupancies more than three sto- ries in height. The area of mezzanines shall be induded in determining the areas where sprinklers are required. 904.2.8 Group R, Division 1 Occupancies. An au~omatic sprinkler system shall be installed I throughout every apartment house three or more stories iIi height or containing 16 or more dwelling units, every congregate residence three or more stories!in height or having an occupant load of20 or more, and every hotel three or more stories in height or ~ontaining 20 or more guest rooms. Residen- tial or quick-response standard sprinklers shall be used inthe dwelling units and guest room por- tions of the building. 904.3 Sprinkler System Monitoring and Alarms. I 904.3.1 Where required. All valves controlling the water supply for automatic sprinkler systems and water-flow switches on all sprinkler systems shall be electrically monitored where the number of sprinklers are: 1. Twenty or more in Group I, Divisions 1.1 and 1.2 Occupancies. 2. One hundred or more in all other occupancies. Valve monitoring and water-flow alarm and trouble signals shall be distinctly different and shall I be automatically transmitted to an approved central station, remote station or proprietary monitor- 1-157 . :., .'1 . . . MEMORANDUM Fa "-' ~ ~~ j!//t-1 f ~ October 2, 1998 TO: Mayor and City Council FROM: Steve Russell !2--- Community Development Director SUBJECT: St. Croix Valley Recreation Center Update And Change Order Approval Work for completion of the ice arena for the first week of December is continuing on schedule. The air dome is near completion. First scheduled activity is set for October 13th. Plans for a ribbon cutting and Grand Opening are being prepared for Sunday, December 13th. Two change orders are requested to provide for emergency energy service for the air dome and berming of the City's remaining land along Curve Crest Boulevard to screen the Public Works sand storage area from Curve Crest view. RECOMMENDATION: Approval of the change orders. Attachments: Change Order Request ~ I :2-fSV{)'!JtJ J )/J<-- 'j'^,Ad,:",!fwr,/fk/:; /~7Y3!(J() 4 ,/3,1- If} {)O 10/02/98 FRI 14:35 FAX 612 645 0213 ANKENY KELL ARCITECTS PA l~~l i\'_ ANKIl:NY KELL A "'C;:HITECTS October 2, 1998 Mr. Steve Russell City of Stillwater 216 N. 41!1 Street Stillwater, MN 55082 Re; Generator for Sports Complex Dear Mr. Russell: Following is the information I have collected on the generator for the SI. Croix Valley Sport Complex. @002 ARe,..)TCCT\lIftE IN"~"IG. DESION PL^NN~NG . Yeadon recommended a generator with 48Ovolt and 100 KVA. In my communication with the city's engineering department, they said that this was adequate for their needs on the power side but that it should be on a trailer. The prices I have listed below are for a diesel powered engine and a manual transfer switch. The following are preliminary pricing I have received for some suppliers: Carlson Equipment: Brian 651-633-8171 Power Guard TS120 (119KVA) Wst: $53,000 Estimate: $42.000 Metroquip: Mark Rossi 612-557.1234 MQ Power DCA , 00 Estimate: $35,000 Ziegler: 612-888-4121 (No response after I Jeft a message) Cummings Onen Jerry 80gs 651-638-2471 Cummings Onen Estimate $26,500 . As you can see there is a wide spread in the cost. I think t El CI 's engineering department to review more specifically the needs of this generator. With better specifics a unit could easily be bid and receive comparable prices. At this time I would recommend a preliminary budget for the generator of a round the $32,500 t~ allow for taxes and other incidentals, If you have any question please call me Sincerely, ~KEI0.AR~y- Eric N. lagerquist. AlA Architect e:z 1 "'AYMONO A ""NUe; $YITE 400 ST. PAUL. ""N. 55114 612 &4!;.4.04 6'264$-0079 "'AX . , " 1 October 6, 1998 To: Steve Russell City of Stillwater From: Dick Olsen GWO Re: Sports Complex Stillwater, MN "e preliminary cost for the Grading/Landscaping of the southeast corner of the property as per the attached preliminary drawing is as follows: . GWO Supt. 24 hours @ $45.00 $ 1,080.00 . Landscaping (Abrahamson) $ 3,480.00 . Grading (Veit) $ 8,450.00 . 10% Contingency $ 1,301.00 . GW03% Fee $ 429.00 Total Preliminary Cost $ 14,743.00 Note: You must add architects fee to the above. If you have any questions call Dick Olsen at 439-5410. . ,~.-"._,-,,-.;;,~'-...-.-_--_...:~':-;';':"':"':':'.----:~-_......~-':-"._...~:~~..-........::,::=:~_.'..:.:...;..~-_. i _ FROM ABRAHAMSON ctt(Y c.ornenta: -"0'% ~;;;;=;"r:.;~ Post.-consumu, PHONE NO. : 612 433 2431 Oct. 01 1997 08:41AM Pi 'rl1pnsal ABRAHAMSON NURSERIES 20021 St, Croix Tr, N 2100 Tower Dr. Scandia. MN 55073 Stillwater, MN 55082 433-2431 439-2140 Page No. ot Pages Pl'\Of'O$Al. SUBMlTTEO TO C ;= PHONE DATIi S/r~LU/J4.re;~ /61-/- 7'9' JOB NAME ARCHITI!CT DATE OF PLANS ~r CITY, STATE and ZIP CODE C/e..& SOT .J08 PHONe hereby 10 furnish material and labor - complete in accordanoe with specifications belOIN, for !he sum of: .Fz>v~ ~--~ Z~ t: ( 6-.!';rr Y -+-~ A./ ..-::::- dollars ($ s '-I <rs- 0 ",,"" 0..-- J. All ........rlal Is guanln...ed ro l>e as spec;r;ed. All woll< to be "",-1eIec:l in a woriansnJike manner according to ~tandard praalc:es. /IonJ ;allorallOl\ or deVIation from specifications be- low InvoMng exIJ'll co~.. will !le o,,,,euu><! only upon __ "l'CUl"". ~nd ";11 I>ocome "" extra charge G\t8r and abOve the e:nrn3te. All 3greemcnlS eontinQent upon strikes. ac:ci- denb Ol' delays eayonCl aur eomrcsl. Owner ro eany raM, fn",::::.tln :lftd Mh4r t\4("~ty insurance. Our worker-! are fully Covefed I3y Wotkrftan",; ~ann 1ftS;.l1J':llnt"A days. AUthorized Signature ?Yt We hereby aubmi. specifications and esdma1eS for. -------Si~~;~~~=~Z:;_~~~5;;.FL2L~.F:_=_~Z.=~~;._;;;~~~~_'L;;;~~=~~ ~ ~-;=~ i.~-~-;---'-=~~=~=~~~_ ----___________~__._V~_Z::__..L.Q_L._.____~_...:__________ ___________--1:L':L.O..CA. $:~~__LLSL&!.~ --f,(J ~I r/~ RL ~ ___~_ ~___2.=L__...s..(.,_4.:'.':':!C' ---.-----------------------------------------------------------------------------------..-------.-----'---.--....-.......-...............---.------ '"r - Co -__________________--I12J.:-d_~_.L!J..L1_..z~ (~_.?__:r_~~5-z:?2:?~L:?t!.~------__~-fi32.--- ---...-----------------------------..:.---------------------------------------------- .._---------------..-----------......_..~........._...._..,-_._..-..........--..--..--....-...-..-.------.---..--..-----..---------.;........-..-..---.----..--...............----....-.-.......--.-..---..------------ __________....___........_______________________..__.......__..____MM'........._......_..____________..______..____________M ____..____MMM_____________________,.._..............._.,..__._..______.._..____......._..___..~--..--~-_- ____________.______._______...._....__._......_....____________~___.._______~......._....._...____M....___.._......__________________________ Acceptance of prnpnsal- The above prices, specifications ao<l conditions 3t'Q s3'tisfactory and are hereby accepted. Yo.. are au1horized Signature to do the work as sDecified. Payment will be made llS outline<! abCMO. Om9 of Aoc&ptanca: SIgnature .~"",:-;,.,.:.-,---~.-.-..",,-,...--~--~.--.._---~._,^--~-- ----- . FAX COMPANIES 14000 VEIT PLACE ROGERS, MN 55374.9583 428-2242 FAX 42S.VEIT 8348 DATE SENT: Monday. October 05. 1998 FAX TO: GWO FAX NUMBER: 439.8555 FAX FROM: STEVE BAILEY .TOTAL NUMBER OF PAGES SENT: I · Comments: DICK, HERE IS THE NUMBER FOR MOVING THE TOPSOil STOCKPILE AND GRADING IT AS SHOWN ON THE PRELIMINARY PlAN FROM A.KA. TOTAL S 8450.00 CONFIDENTIALITY NOTICE: The d.ocnment (5) accompanying this fax contains confidential information. The information is for the use of the intended recipient named above. If you are not the intended rectpient, you are hereby notified that any disclosure, copying, distribution or the taking of any action in reliance of the ,contents of telecopied information except its direct delivery to the intended recipient named above is strictly prohibiUld. If you bave received this fax in error, please not:itY us immediately by telephone to arrange forrctum of the original document to us. . COM:M.ERCIAL EXCA V AlTON. ROAD BUILDING. DEMOLITION Affirmative Action F.ouaJ Onnmtunitv F:mnlover to'd 8vE8-8GV-Gt9 'ON X~j ^N~dWOO xa 1I3^ tG:St NOW 86-50-100 09~~5/98 ~I 09:37 ~~ 612 645 0213 ~, ~ . C~-----.~~j ANKENY KELL ARClTECTS PA Ankeny, Kelt Architects 821 Raymond Avenue, Suite 400 51. Paul, Minnesota 55114 (612) 645-6806 (612) 645-0079 FAX FAX Transmittal Company: To: Fax: Phone: G.W. Olsen Construction Co. Dick Olsen 439-8555 439-541 0 Pages Sent (including this one): 2 Remarks: COPIES TO STEFAN LARSON ASSOCIATES Attn: Tim 439-1179 GWO site Attn: Bob 431 ~2987 VEIT Attn: Steve Bailey 428-8348 City of Stillwater Attn: Steve Russell / Klayton 430-8810 From: Date/Time: Project No: Project: _ . Eric 9/25/98 96089.00 St. Croix Valley Sports :' Original to follow by mall: 0 Following is a sketch of grading requested by Steve Russell for the public works site. Please price this earthwork. Copy to: Tim @ SLA 439-1179 Fax: By: Eric I4J 001 . . . 0~/;?5/98 FRI 09:38 FAX 612 645 0213 't .' /';" ~ ANKENY KELL ARCITECTS PA 141 002 . \ \ ';D 'DoMf: J .-1 I . ." '1 ~IlL ~t: S.u:. p-e\ "T"CI 1"- I t>,,~ ('. I ) {/ ( I 11111 It . .0 , ..e- '< - ~ "'- ~ J ~MAI""'-'I~ ~... 'P,...., ~"- 'f",~ - ~ ~ .1 ~N~~11i -= I ~- --J _ -h 1- c::: I _ C~C" ~~~ ~c..rJP. Cf-tS"'8, -E7VL~ I":: ~, S,-: .cflb'" \JAu..E'f ~~ etJ~. /66 I fb~t Co.. ~)2.IC.S. 'fA t2-D I ( I, 1Jlbl -0' ~ ( - . . . . MAGNUSON LAW FIRM LICENSED IN MINNESOTA AND WISCONSIN THE DESCH OFFICE BUILDING 333 NORTH MAIN STREET. SUITE #202. P.D, Box 438' STILLWATER, MN 55082 TELEPHONE: (612) 439-9464. TELECOPIER: (612) 439-5641 DAVID T. MAGNUSON RICHARD D. ALLEN MEMORANDUM TO: Morli Weldon, Stillwater City Clerk FROM:' David T. Magnuson, Stillwater City Attomey~V DATE: September 23, 1998 SUBJECT: Towing License Ordinance It appears that the Towing License Ordinance was inadvertently left out of the City Code. Since we are updating the Ordinance, I talked to Larry and he suggested a hundred and no/1 00 dollars ($100.00) per year towing fee and so I've made that change. We should put this on for adoption in order to clear the records so that it can be again inserted in the Code. Call me if you have any questions about this. DTM/ds Enclosure ORDINANCE NO. AN ORDINANCE OF THE CITY OF STILLWATER REQUIRING REGULATING TOWING COMPANIES AND REQUIRING LICENSES THEREFORE THE CITY COUNCIL OF THE CITY OF STILL WATER DOES ORDAIN: 1. License Required. All individuals, firms or companies providing police ordered tow truck or towing services within the City of Stillwater must have a towing license according to the terms of this Ordinance and any reasonable regulations adopted by the City Council in furtherance thereof. 2. Issuance. The licenses may be issued by the City Clerk with the advice and consent of the Director of Public Safety. 3. Fee. The license fee is one hundred and no/lOO dollars ($100.00) and may be charged from time to time by resolution of the City Council. License fees are due on the pI of January in each calendar year. This Ordinance will be in full force and effect from and after the passage and publication according to law. Adopted by the City Council of the City of Stillwater this _ day of ,1998. CITY OF STILLWATER Jay L. Kimble, Mayor ATTEST: Modi Weldon, Clerk . . . '. . . . MEMORANDUM September 28, 1998 TO: Mayor and City Council FROM: Shawn Sanders ~ ~<. Civil Engineer SUBJECT: Lake Drive Watermain Adoption of Assessment Project 9734 DISCUSSION: In late 1997, Council approved to extend the water main on Lake Drive to serve the Rumpf property. In an agreement signed with the City prior to construction, the Rumpf's waived any objection to the improvement or the assessment and any right to appeal the assessment. According to this agreement their assessment for this work is would be $13,328.50. The assessment period would be for 10 years at an interest rate of seven percent. RECOMMENDATION: Staff recommends that Council adopt the attached assessment as submitted. ACTION REOUIRED: If Council concurs with the staff recommendation, they should pass a motion adopting Resolution No. 98-_, RESOLUTION ADOPTING ASSESSMENT FOR LAKE DRIVE W ATERMAIN (pROJECT 9734, LI 333). ... RESOLUTION NO. 98- . RESOLUTION ADOPTING ASSESSMENT FOR LAKE DRIVE WATERMAIN (pROJECT NO. 9734, L.I. 333) . WHEREAS, a petition and waiver have been signed, and on file in the office of the City Engineer, that expressly waives objection to any irregularity with regard to the said improvement assessments and any claim that the amount thereof levied against owner's property is excessive, together with all rights to appeal in the courts. \ NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. Such proposed assessments, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited bY'the proposed improvement in the amount of the assessment levied against it with the following exceptions 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January 1999, and shall bear interest at the rate of seven percent per annum from the date of the adoption of this assessment resolutions To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 1998. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. Property owners may at anytime prior to certification of the assessment to the conoly auditor, pay . entire assessment on such property, with interest accrued to the date of payment, to the City of , Stillwater Treasurer. NO INTEREST WILL BE CHARGED IF THE ENTIRE ASSESSMENT IS PAID BY NOVEMBER 15, 1998. If the assessment is not paid by November 15, 1998, accrued interest from the date of the adoption of the assessment roll through December 31, 1999 will be added with the first installment due in 1999. If payment is not received by November 15, 1998, the amount listed above will be collected over a ten (10) year period with interest added at 7% per year on the unpaid balance. The yearly installments will be collected with the property taxes that are paid to Washington County. At anytime thereafter, prior to November 15th of any year, pay the remaining principal balance (in whole or part) to the City of Stillwater. 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax'lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the council this 6th day of October, 1998. Jay Kimble, Mayor ATTEST: . Morli Weldon, City Clerk .. . . . .' Assessment Period: 10 Years Interest Rate: 7% LAKE DRIVE W ATERMAIN PROJECT 9734, L.I. 333 Adopted: Assessment Rate: Lump Sum GEO FIRST NAME LAST NAME HOUSE STREET CITY STATE ZIP ASSESSMENT TOTAL 2103021140010 E Rumpf 2009 Lake Drive Stillwater, MN 55082 $ 13,328.50 $ I 3,328.50 9734 1 9/14/98 / AGREEMENT THIS AGREEMENT is made thisc:;?/.9'" day of November, 1997, between Lawrence and Ruby Rumpf of2009 Lake Street, Stillwater, Minnesota (Rumpfs) and the City of Stillwater, Washington County, Minnesota (City). 1. At the request of Rumpfs the City has studied the extension of the water main along Lakeside Drive to serve the property at 2009 Lake Street and an adjoining parcel to the north, a parcel also owned by Rumpfs (the Rumpfproperty). This request was made because of the failure of the well on the Rumpf property and because no municipal water services or other utilities were available or adjacent to the Rumpf property. 2. The City has undertaken a feasibility study and determined that the project is feasible and is prepared to award a contract to Jay Brothers of Forest Lake, Minnesota, the apparent low bidder with regard to the project. 3. The City has determined that certain extraordinary costs associated with extending utilities in the Rumpf property should not be assessed against Rumpfs since there would be no corresponding benefit, however, the extension of the ,-municipal water system to the Rumpf property would provide future benefit to the City, in general, and to areas adjacent to in the north of the Rumpf property in the event the further extension of the system is needed. 4. The City has agreed, that only the amount of thirteen thousand three hundred twenty- eight and 50/100 dollars ($13,328.50)is the proper assessment for the extension of the water system to the Rumpfproperty, and a W.A.C. charge and meter charge payable to the Water Board in the amount of four hundred seventy-five and no/lOO dollars ($475.00) and the City is I 4., . . . '# . willing to undertake this work and to spread the assessment against the Rumpf property provided that the Waiver provided for in this Agreement is acceptable to Rumpfs. That the assessment of thirteen thousand three hundred twenty-eight and 50/100 dollars ($13,328.50) will be levied in equal annual installments with interest at the rate of seven percent (7%) over a ten (10) year period with the first installment of the assessment levied in the year 1998 for collection with the real estate taxes in each year as provided by law. 5. Rumpfs agree that they will install, at their own expense, separate water services, one to each parcel and connect each parcel separately to the water system within thirty (30) days of the system being available. 6. Rumpfs, therefore, agree that they are benefitted by the extension of the water service at least in the amount proposed to be assessed by the City pursuant to this Agreement and they, . therefore, waive any objection to the improvement or the assessment and any right to appeal the assessment in any manner whether through the courts pursuant to Minnesota Chapter 429 or in . any other manner authorized by law. This waiver also includes a waiver of any senior citizens deferral that they would otherwise be entitled to with regard to the assessment. ~"<2- -' /? ~ :gf Hf Subscribed and sworn to before me this ,:</Sf"" day of November, 1997. A1&~ .J J Jdcqd_ Notary Public .lV'U....A..~JtIV...~. 1.---- n DIANE F. WARD I " ' NOTARY PUBLIC - MINNESOTA " , WASHINGTON COUNTY MyComm. ExpIresJln. 31, 2000 aw.;..'YJ' ~J"J~'V<<. y~ .?Vfi~. 2 Subscribed and sworn to before me this ~l ~Tday of November, 1997. ~..t~ N6t Public .' ,t'" .~. ... J It NILELICRIESEL NOTARY PUBlIC-MINNESOTA WASHINGTON COUNTY My Commission Expires Jan. 31, 2Ol>> "'. CITY OF STILL WATER #~~ J Y ,e s Mayor . ATTEST: . ~ fAHk-n Modi eldon, Its Clerk . 3 . . . . . MEMORANDUM October 2, 1998 TO: Mayor and City Council FROM: Shawn Sanders L ~ Civil Engineer ')rv SUBJECT: 1998 Sidewalks Adoption of Assessment Roll Project 9817 DISCUSSION: In July, Council directed staffto proceed with the 1998 Sidewalk project. This project involved 19 properties throughout Stillwater that were in need of sidewalk replacement. These property owners were given the opportunity to participate in this project this year by signing a petition and waiver of hearing. Eleven property owners signed the petiti'on and agreed to the waiver of hearing and appeal. It has been the City's policy to share in half of the project cost and assess the other half to the property owner. Project costs for the 1998 Sidewalk Project is $27,225.00, which amounts to an assessment rate of $ 2.75 per square foot. The attached assessment roll reflects this policy. RECOMMENDATION: Staff recommends that Council adopt the attached assessment roll as submitted. ACTION REOUIRED: If Council concurs with the staff recommendation, they should pass a motion adopting Resolution No. 98-_, RESOLUTION ADOPTING ASSESSMENT FOR 1998 SIDEWALKS (pROJECT NO. 9817, L.I. 337) Assessment Period: 5 Years Interest Rate: 7% 1998 SIDEWALK IMPROVEMENTS PROJECT 9817, L.I. 337 Adopted: Assessment Rate: $2.75 per square foot City Participation - $2.75 per square foot .... "'.'. 'l."IR$TNAl\1J3Ji... .l;AS'!'NAl\1J3] > HOUSE> , CITYSTATEZIP... ..~'I')'...PAR~(1IPAWI9..... .> .., ..'..."') ." .. ...--....- -.,. 2803020130136 Mark D & Darlene M Farley 303 3rd Street N Stillwater, MN 55082 $1,457.50 $1,457.50 $1,457.50 2803020130139 Fred W & Mae B Cross 315 3rd Street N Stillwater, MN 55082 $825.00 $825.00 $825.00 2803020210128 Sally L McKinley 718 4th Street N Stillwater, MN 55082 $1,056.00 $1,056.00 $1,056.00 2803020210129 Janet A Brunsoman 715 5th Street N Stillwater, MN 55082 $594.00 $594.00 $594.00 2803020210131 Paul & Carolyn Randall 218 Maple Street W Stillwater, MN 55082 $2,365.00 $2,365.00 $2,365.00 2803020220060 Dan R & Julie A Tschida 602 Hickory Street W Stillwater, MN 55082 $2,392.50 $2,392.50 $2,392.50 2803020420060 Sulee Inc. 8082 Upper 129th Ct. Apple Valley, MN 55124 $825.00 $825.00 $825.00 2803020420061 0 Palmer 102 2nd Street N Stillwater, MN 55082 $412.50 $412.50 $412.50 28Q302043001O James C & Debra G Hartman 604 5th Street S Stillwater, MN 55082 $990.00 $990.00 $990.00 2803020430011 Jan W & Alice Harriman 612 5th Street S Stillwater,MN 55082 $1,320.00 $1,320.00 $1,320.00 2803020210044 Mark L & Alice A Walker 333 Aspen Stillwater, MN 55082 $1,375.00 $1,375.00 $1,375.00 Rate/Square Ft. $13,612.50 $13,612.50 9734 1 10/1/98 . . . .. .. ,t RESOLUTION NO. 98- RESOLUTION ADOPTING ASSESSMENT FOR 1998 SIDEWALKS . (pROJECT NO. 9817, L.I. 337) WHEREAS, petitions and waivers have been signed, and on file in the office of the City Engineer, that expressly waives objection to any irregularity with regard to the said improvement assessments and any claim that the amount thereoflevied against owner's property is excessive, together with all rights to appeal in the courts. . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. Such proposed assessments, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land )therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it with the following exceptions . 2. Such assessment shall be payable in equal annual installments extending over a period of five (5) years, the first of the installments to be payable on or before the first Monday in January 1999, and shall bear interest at the rate of seven percent per annum from the date of the adoption of this assessment resolutions To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 1998. To each subsequent installment when due shall be added interest for one year on all unpaid installments. .3. Property owners may at anytime prior to certification of the assessment to the county auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City of Stillwater Treasurer. NO INTEREST WILL BE CHARGED IF THE ENTIRE ASSESSMENT IS PAID BY NOVEMBER 15, 1998. If the assessment is not paid by November 15, 1998, accrued interest from the date of the adoption of the assessment roll through December 31, 1999 will be added with the first installment due in 1999. If payment is not received by November 15, 1998, the amount listed above will be collected over a 5-year period with interest added at 7 % per year on the unpaid balance. The yearly installments will be collected with the property taxes that are paid to Washington County. At anytime thereafter, prior to November 15th of any year, pay the remaining principal balance (in whole or part) to the City of Stillwater. 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the council this 6th day of October, 1998. Jay Kimble, Mayor ATTEST: . Modi Weldon, City Clerk \ I" :;i. . . . MEMORANDUM October 1, 1998 TO: Mayor and City Council FROM: Shawn Sanders L~ Civil Engineer - )" SUBJECT: W ashington Avenue Median Improvement Adoption of Assessment Project 9804 DISCUSSION: In 1997, the owners, Financial Services ofSt. Croix Falls and Border Development L.L.C., of the vacant property south of the Eagle River State Bank on Washington Avenue asked the City ifbetter access could be provided to make their property more m.arketable. The engineering department realigned the median to provide left turns into and out of the property. The owner's entered into an agreement with the City prior to construction, agreeing that they are the sole benefactors of the improvement, waiving any objection to the improvement or the assessment and any right to appeal the assessment. The assessment cost for the work is $36,732.70 that would be split between the two parcels involved ($18,366.35 each). The assessment period would be for five years at an interest rate of seven percent. RECOMMENDATION: Staff recommends that Council adopt the attached assessment as submitted. ACTION REOUIRED: If Council concurs with the staff recommendation, they should pass a motion adopting Resolution No. 98-_, RESOLUTION ADOPTING ASSESSMENT FOR WASHINGTON AVENUE MEDIAN CONSTRUCTION (PROJECT 9804, LI 336) '\ RESOLUTION NO. 98- . RESOLUTION ADOPTING ASSESSMENT FOR W ASIDNGTON AVENUE MEDIAN CONSTRUCTION (pROJECT NO. 9804, L.I. 336) . WHEREAS, a petition and waiver have been signed, and on file in the office of the City Engineer, that expressly waives objection to any irregularity with regard to the said improvement assessments and any claim that the amount thereoflevied against owner's property is excessive, together with all rights to appeal in the courts. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. Such proposed assessments, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it with the following exceptions . 2. Such assessment shall be payable in equal annual installments extending over a period of five (5) years, the first of the installments to be payable on or before the first Monday in January 1999, and shall bear interest at the rate of seven percent per annum from the date of the adoption of this assessment resolutions To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 1998. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. Property owners may at anytime prior to certification of the assessment to the connty auditor, pay _ entire assessment on such property, with interest accrued to the date of payment, to the City of Stillwater Treasurer. NO INTEREST WILL BE CHARGED IF THE ENTIRE ASSESSMENT IS PAID BY NOVEMBER 15, 1998. If the assessment is not paid by November 15, 1998, accrued interest from the date of the adoption of the assessment roll through December 31, 1999 will be added with the first installment due in 1999. If payment is not received by November 15, 1998, the amount listed above will be collected over a five (5) year period with interest added at 7 % per year on the unpaid balance. The yearly installments will be collected with the property taxes that are paid to Washington County. At anytime thereafter, prior to November 15th of any year, pay the remaining principal balance (in whole or part) to the City of Stillwater. 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the council this 6th day of October, 1998. ATTEST: Jay Kimble, Mayor Morli Weldon, City Clerk . . Assessment Period: 5 Years Interest Rate: 7% 3203020340015 Croix 3203020340017 Border Development LLC 9804 . . " '. WASHINGTON A VENUE MEDIAN CONSTRUCTION PROJECT 9804, L.I. 336 Adopted: .....\(.A,J:n~~$$/))Uf;~W'X$W.~lOOZ~ P.O. Box 749 St. Croix Falls, WI 54024 9800 1st Avenue S Bloomington, MN 55420 1 Assessment Rate: $18,366.35 per parcel ...........................S..S....E...S......M......E...N....T..................... ""'," --........... ". ........... ..... .- ............ . '. -. "' ....... .;:;:;.;:;:>:;:::;:>:;:;:>';':A ... $..:...:;:;:;:::;.;.:,;::.;::: ........ ................................................. .. .... .............................................. . ...... ...-...-...-.... $18,366.35 $18,366.35 $18,366.35 $18,366.35 10/1/98 AGREEMENT TIllS AGREEMENT is made this z..o ~ day of January, 1998, between Financial Services ofSt. Croix Falls and Border Development, L.L.C. (Owners) and the City of Stillwater, Washington County, Minnesota (City). 1. The Owners have property (the Property) on Washington Avenue in the City, described in Exhibit "A", that presently, because ofa center median has access restricted to "right turn in" and "right turn out" from southbound Washington Avenue. Owners have requested that the City modify the median to allow better access to the property from Washington Avenue. 2. The City will undertake a feasibility study to determine whether the project is feasible on the condition that all costs associated to the work, including the costs of the feasibility study, be borne by the Owners, and that a deposit of two thousand five hundred and noll-- dollars ($2,500.00) be made with the City to insure that in the event the project is not feasible, City costs will be paid. 3. The City has detennined that if the work is feasible costs associated with the work should not be assessed against other property since there would be no corresponding benefit, however, the work would provide benefit to the Owners. 4. The City agrees, if the work is feasible, to undertake this work and to spread the assessment against the Owners' property provided that the waiver set forth in this Agreement is executed by the Owners. Further, any assessment, if not paid in full by the Owners, will be leyied in equal annual installments with interest at the rate of seven percent (7%) over a five (5) year period with the first installment of the assessment levied in the year 1998 for collection with the real estate taxes in each year as provided by law. 5. Owners, therefore, agree that if the project is feasible and ordered by the City, they will -, . . . . . . 5. Owners, therefore, agree that if the project is feasible and ordered by the City, they will be benefited by the modification of the center median at least in the amount assessed by the City pursuant to this Agreement and they, therefore, waive any objection to the improvement or the assessment and any right to appeal the assessment in any manner whether through the courts pursuant to Minnesota Chapter 429 or in any other manner authorized by law. FINANCIAL SE ~-::-. S OF ST.CROIX FALLS, INC. Iver Ka merud, Secretary/Treasurer Subscribed and sworn to before me thish><\ day ofT.f-v~ ' 1998. f~~ ~lf~~~i.? f. (>~:~:,~.i)~<~~:~'\! :;;/~;~::.~;~;~~~~:); ~)"L:~:,.~i-'~ Subscribed and sworn to before me . t~ f"'. this ~ day of nbtv~] , 1998. ~O~ick ~A~ ~':0/\:~\A/,AMAAMAM\Ar\J'\.. .~ /~,\i~<}\ r-Ri=r~ORY Lr.:c PU"Ji'!j\lD. i~ .~ ;';h:.\;t?} i\~~~"2~; PdJqC~~f:: :~;..:s~'~ . :~ . J - ""V't'." ,~JJ:~;,~:I,:);!S:; ~~~;:-:;?'y,.:t~)~2.~r::> SubscribecLand sworn to before me this ++ my of Ih l' . 1998. I!wIflEl ~ Notary Public e. ROSE M.E. HOLMAN ; NOTARY PUBUC-MINNESOTA · ..... ........... MY COMMISSION EXPIRES 1.31-2000 CITY OF STILLWATER . JaY#~. ATTEST: ~~ Wdk Morli We on, Its Clerk . . ./ . . . MEMORANDUM October 2, 1998 TO: Mayor and City Council FROM: Klayton Eckles f-EV"'" City Engineer SUBJECT: Pioneer Park Restroom Remodeling Bids Project 9819 DISCUSSION: Staff advertised for bids for the Pioneer Park Restroom Remodeling with a bid opening on October 1, 1998. Two bids were received (see attached resolution). The low bidder for this project was Bailey Construction of Stillwater. Bailey has completed work for the City in the past and has done satisfactory work. The City budgeted $150,000 for Pioneer Park Restroom Remodeling and lighting for the park which will be used to complete the restroom remodeling. Tim will be available Tuesday evening to answer any questions. RECOMMENDATION: Staff recommends that Council accept the bids and award the contract to Bailey Construction for the bid amount of $80,000. ACTION REQUIRED: If Council concurs with the recommendation they should pass a motion adopting Resolution No. 98--, ACCEPTING BIDS AND AWARDING CONTRACT FOR PIONEER PARK RESTROOM REMODELING (pROJECT 9819). RESOLUTION NO. 98- ACCEPTING BIDS AND AWARDING CONTRACT FOR PIONEER PARK RESTROOM REMODELING (pROJECT 9819) WHEREAS, pursuant to an advertisement for bids for the Remodeling of the Pioneer Park Restrooms, bids were received, opened and tabulated according to law, and the following bids were received complYing with the advertisement: Bailey Construction Stillwater, MN $80,000.00 Jay Brothers, Inc. Forest Lake, MN $88,500.00 AND, WHEREAS, it appears that Bailey Construction of Stillwater, Minnesota is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Bailey Construction of Stillwater, Minnesota in the name of the City of Stillwater for the Remodeling of the Pioneer Park Restrooms according to the plans and specifications therefore approved by the City Council and on file in the office of the City Engineer. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the City Council this 6th day of October, 1998. Jay Kimble, Mayor ATTEST: Modi Weldon, City Clerk . e ,e' e . . MEMORANDUM October 2, 1998 TO: Mayor and City Council FROM: Klayton H. Eckles 1-1! / City Engineer SUBJECT: McKusick Lake Study & Action Plan DISCUSSION: In September the City Council directed staff to come up with an action plan to address issues raised by residents in the McKusick Lake area concerning lake levels and water quality. Council will recall that as part ofthe environmental protection plan for the annexation area, we developed a strategy that would reroute some of the Long Lake drainage area water into Lake McKusick. This will help protect the trout stream habitat. It also will result in some changes to McKusick Lake. Staff is proposing a study of McKusick Lake which would assess the current status and condition ofthe lake, identify and evaluate options for improvements, evaluate costs and cost effectiveness of the options, and work with residents in the McKusick Lake area, natural resource agencies and other experts to develop and evaluate the results ofthis study. The attached proposal from BRA would complete a study addressing these issues. The estimated cost to complete this study is $16,974.00. It would take approximately six months to complete. Sheri Buss will be available to present this proposal to Council. In addition to this lake study staff proposes that the City explore options for recreational opportunities around McKusick Lake including a fishing pier, ice skating and pedestrian trails. Also, staff suggests that the City develops a response within the next six weeks to the DNR request for a lake level management plan (see attached letter). RECOMMENDATION: Staff recommends that Council review and approve the attached McKusick Lake Analysis and Management Plan proposal from BRA, direct staff to begin preparation of a response to the DNR request for lake level management plan and to investigate recreational opportunities and costs in the McKusick Lake neighborhood. ACTION REQUIRED: If Council concurs with staff recommendation they should pass a motion adopting Resolution No. 98-_, ACCEPTING PROPOSAL FROM BONESTROO, ROSENE, ANDERLIK & ASSOCIATES FOR THE MCKUSICK LAKE ANALYSIS AND MANAGEMENT PLAN (PROJECT 9626D), and directing staffto work with the DNR regarding lake levels and the Parks Board to investigate recreational opportunities. RESOLUTION NO. 98- ACCEPTING PROPOSAL FROM BONESTROO, ROSENE, ANDERLIK & ASSOCIATES FOR THE MCKUSICK LAKE ANALYSIS AND MANAGEMENT PLAN (pROJECT 9626D) BE IT RESOLVED by the City Council of Stillwater, Minnesota, that proposal Bonestroo, Rosene, Anderlik & Associates to complete the McKusick lake Analysis and Management Plan, is hereby accepted, Adopted by Council this 6th day of October, 1998. Jay Kimble, Mayor ATTEST: Modi Weldon, City Clerk e . . eONESTROO ROSENE ANDERLIK W 6516361311 10/02/98 09: 05 I5l : 02 -.' . MCKUSICK LAKE ANALVSIS AND MANAGEMENT PLAN--PROPOSAL Bonestroo &. Associates October 2t 1998 Backlround In August, 1997, the City of Stillwater adopted an AUAR and Mitigation Plan for its Annexation Area. McKusick Lake is one of the resources that will be affected by the implementation of the Mitigation Plan. During the past fifty years, tbe quality of the lak,e and its recreational value have been changed greatly by development and storm water runofl'iTom its adjacent neighborhoods, and by construc.ti<m of a dike at the north end of the lake. Lake resident'i arc concerned that the proposed sturm water diversion will affect the aesthetic qualities or the lake, and are interested in actions that could be taken tel improve the quality of McKusick Lake. The City of Stillwater is also concerned about the quality of McKusick l.ake. At the same time, the City has made a legal and financial commitment to implement the AUAR and its Mitigation Plan. The City is proposing an action plan to assess the current status of the lake, explore options fOT improving the ecological and aesthetic quality of the lake, and evaluate the costs and bene tits of these options in the context of its commitment to the AUAR and Mitigation Plan. The proposed actic;m plan includes the J(lllowing tasks: Alless the Current Status and Condition or tbeLlke . We will collect and analyze all existing data on the past and current condition of McKu~ick Lake. This will include historic aerial photos, lake depths and trend data, and available information on water quality and aquatic communities, including a current assessment of these factors. Much of this infonnalion was gathered for the AUAR. In addition to gathering and analyzing all existing datu on the lake, we will complete the following: · a hydrographic survey of the lake showini lake bottom contours · an assessment of the type and relative abundance or aquatic plant ~pecies in the lake · develop 8 computer model that will allow assessnuml of nutricnt and hydraulic loadings to the lake from the watershed under current conditions and a variety of proposed management scenarios. The model will provide an important tool to quantify the relative impact on water quality in McKusick Lake of the management actions that will be evaluated as a part of this project, such as re-routing storm water flows, lake dredging, etc. This quantified analysis of management actions is not currently available, and is needed to assess the cost effectiveness ofpatentia! actions that may protect or improve lake water quality. As a part of this step, we will review the AUAR Mitigation Plan, lmd identify and quantify the specific impacts to the lake that would rC:lult frum implementation of the proposed storm water diversion from Brown's Creek. . NO:534 BONESTROO ROSENE ANDERLIK ir 6516361311 10/02/98 09:05 151 :03 Identify and Evaluate Options for Improvement We will work with a Task Force including the City, Minnesota DNR, local watershed nlanagement organizations, and local residents to describe the lake analyis, present the results of the analysi!l, and identify actions that may be taken to improve lake water quality, fish and wildlife habitat, and a~sthetic quality ofMcKusick Lake. The actions to be evaluated will include at least the following: . Dredging portions of the lake to increase lake depths . Plant community and shoreline management to improve Willer quality and fish habitat . Modification of the wetland above McKusick Lake to ma:<imi7.e water quality benefit~ to the Lake ' . Use oftempomry draw down of the I..ake (during winter months) to mnnase aq uatic plllnts . lJ~e ofhorvesting to manage aquatic plants . Aeration to enhance survival of game fish over the winter · Implementation of the AUAR Mitigation Plan · Raising the Normal Water Level of the lake . Public education, street sweeping, and other non-structural o'ptions to decrease poll utant input to the lake. We will evaluate each of these options for its potential benefit tn . Water quality . Fish and wildlife habitat benefits . Aesthetic benefits Evaluate Costs and Cost Effectlveneu of the Options Next, we will evaluate the cost of each feasible improvement, its cost l:l1'ectiveness in relationship to lake quality. and the effect of eACh on the costs to implement the AUAR Mitigation Plan. For example, the option ofraising the NonTlal Wakr Level ufthe lake will affect the cost of building a dike at the north end of the McKusick wetland and raising McKusick Road to prevent flooding. We will evaluate the costs for these infrastructure mOdification!ol, and for enlarging the putlet and pipe from McKusick Lake to the St. Croix River, as well as the costs for other feasible improvements, such a.. dredging, plant community management, and other options listed above. This analysis will be included in the report and recommendation~ to the City. PrOfess We will work with the City, residents in the Lake McKusick area, natural resources agencies, and other experts as needed to complete this &1udy. We will convene a Task Force to review the summary of current status of the lW\e, evaluate proposed improvements. and their feasibility, costs and cost effectiveness. We will alsc) schedule public meetings with lake residents at the beginning and end or the process, or as needed NO: 534 BONESTROO ROSENE ANDERLIK til6516361311 10/02/98 09:05 I5l :04 .... ',,> . during the process, to discuss the pUf]XlllC of the study and its findings. We will pn:sent a report to the City detailing the analyis of lake conditions, proposed impruvements and their cost effectiveness, and reconunendations ofthe Task Force. The City Council will make final recommendations on improvements t(l he implemented. Talks and Cosh The proposed tasks and costs for the work described above include the foll{')wing: I. Hydrugraphic survey and plant community assessment $ 1,218 6,366. II. Water quality model development and analysis Complete GIS work ($2,050) Assess pond sizes and develop model input ($1 ,32R) Develop model ($1,992) Model runs and analysis of results ($996) Ill. Assessment of management options, costs end lake Response 2,284 Develop report 830 e IV. Task Force Activities and Public Meetings S,576 400 300 16,974 Word proccsaina, printing, graphics Travel TOTAL PROJECT COST $ Projed Timclinc October is an ideal munth tn complete the hydroll)gic survey and lake mapping tasks. We propose to complete this work during October, 1998, and immediately after begin the development of the water quality model, form the project task force, and complete other proj~ct steps. We estimate that the project and recommendations to the City will be completed in approximately six months, by March 31, 1998. . NO: 534 .. .., Minnesota Deoartment of Natural Re5s5010u6r6c7e93s Metro Waters,. 1200 Warner Road, St Paul, MN - Telephone: (612) 772-7910 Fax: (612) 772-7977 . September 9, 1998 Mr. Klayton Eckles City of Stillwater 216 North Fourth Stillwater, MN 55128 Re: Lake McKusick (82-20) Outlet Permit #81-6025 Dear Mr. Eckles: It has come to our attention that the outlet ofMcKusick Lake is being operated at a higher elevation than the authorized elevation of 851.7' (1929 datum). Permit #81-6025 was signed in September of 1980 for installation of "Local Improvement No. 181" which included an outlet structure at the ordinary high water elevation (OHW) for McKusick. The permit does not reference an "operation plan", so no changes to the required control elevation of 851.7 feet are allowed under this permit. It appears that sometime during the flood of 1993, the city installed stoplogs in the structure and then never removed them. The lake has now been maintained at a higher elevation than authorized by permit #81-6025, which constitutes a violation of the permit. We understand that the city is continuing to sort out the issues related to the AUAR process, of which . McKusick plays a critical role, as well as further study of the water quality and quantity problems of the lake. Therefore, we request that the City of Stillwater submit a plan by November 30, 1998 which outlines the steps the city will undertake to come into compliance with permit #81-6025. The boards must be removed until such time as the Diversion strategy is completed and/or the city applies to amend the outlet permit. The permit could not be amended unless the city obtained property rights all around the lake and unless our Division ofFish and Wildlife and the Middle St. Croix WMO see value in a permanent change in elevation. Lowering the lake may provide an opportwlity to work with the property owners to establish a buffer area around the lake that could improve water quality to a small degree. We would be available to assist in this effort. If you have any questions, please contact me at 772-7915. Sincerely, ~~\\~ ~~~~ Molly Shodeen Area Hydrologist c: City of Stillwater, Steve Russell Bonestroo, Sherri Buss Middle St CroixWMO DNR Troutstream Coordinator, Julie Westerlund DNR Fisheries, Jason Moeckel . DNR Information: 612-296-6157,1-800-766-6000 . TIY: 612-296-5484,1-800-657-3929 An Equal Opportunity Emplo} er Who Values Diversity ft Printed on Recycled Paper Containing a '-41 Minimum of IO<7r Pusl-Consumcr Wasle 'f .. . . . CITY OF STILL WATER MEMORANDUM TO: Mayor and City Council ~~ FROM: Diane Deblon, Finance Director DATE: October 1, 1998 SUBJECT: Bond Sale for 1998 & 1999 Capital Outlay and 1998 Improvement Projects Background The City Council has previously approved the final 1998 Capital Outlay Budget and the proposed 1999 Capital Outlay Budget. It is anticipated that the 1999 capital outlay amount will not change (materially) at the Truth-in- Taxation Public Hearing and subsequent fmal adoption. The City Council will be adopting the special assessment rolls at the public hearings scheduled for October 6, 1998. The City Council needs to sell bonds to fmance the purchase of the 1998 and 1999 capital outlay and the 1998 local improvement projects. It is in the best interest of the city to arrange for the sale of the bonds at this time. Analysis Based on information gathered for the council's purpose in proceeding with a bond sale, the 1998 Street Project, the Curvecrest Boulevard Project, the sidewalk improvement project and the Washington Avenue Median Project will require financing for the special assessment portions of the project. City Council should proceed with the bond sales and include any changes in the adopted assessment rolls. Conclusion Attached is a copy of the 1998 Capital Outlay Schedule which totals $1,246,700 and the 1999 Proposed Capital Outlay which totals $1,217,430. The 1998 Street Project assessment roll totals $357,788.08 and will be spread over 10 years. The Curvecrest Boulevard Assessment Roll totals $188,799.45 and will also be spread over 10 years. The Sidewalk Improvement Assessment Roll totals $13,612.50 and will be spread over 5 years. The Washington Avenue Median Project Assessment Roll totals $36,732.70 and will be spread over 5 years. The bond issues will be structured to coincide with the special assessment payback periods and the average estimated life of the capital outlay items. Recommendation Staff recommends City Council authorize proceeding now with the combined bond sale for a total of $2,464,130 in capital outlay bonds anda total of $613,267 in improvement bonds for the City of Stillwater. 'I '. 10/02198 1999 CAPITAL OUTLAY . ADDITION PROPOSED & DEPARTMENT REQUESTED (REDUCTION) RECOMMENDED Public Works P.W. Building $1,800,000 ($1,800,000) $0 Total Public Works $1,800,000 ($1,800,000) $0 Street (1) One-ton truck with plow $35,000 $35,000 Loader $115,000 $115,000 Loader plow $25,000 $25,000 (3) Radios $3,000 $3,000 Total Street $178,000 $0 $178,000 Shop Building Remodeling $15,000 ($15,000) $0 Truck $26,000 ($26,000) $0 Wire feed welder $3,000 ($3,000) . $0 Hydraulic press-50 ton $1,600 ($1,600) $0 Gear puller set $1 ,058 ($1,058) $0 Total Shop $46,658 ($46,658) $0 . Planning Car $15,000 $15,000 (2) Desks $2,000 ($2,000) $0 Credenza $1,000 ($1,000) $0 (2) Chairs $2,000 ($2,000) $0 Countertop $1,000 ($1,000) $0 Countertop with cabinets $1 ,000 ($1,000) $0 Scanner $1,650 $1 ,650 Software $1,000 $1,000 Total Planning $24,650 ($7,000) $17,650 Signs & Lighting New lights $0 $30,000 $30,000 Total Signs & Lighting $0 $30,000 $30,000 TOTAL GENERAL FUND: $2,868,743 ($2,444,358) $424,385 . , 10/02/98 1999 CAPITAL OUTLAY ADDITION PROPOSED. DEPARTMENT REQUESTED (REDUCTION) RECOMMEND Library - Operations L.A. N. $26,000 $26,000 (2) Computers $3,800 $3,800 File cabinet $1,070 $1,070 Literature rack $1,000 $1 ,000 CD. shelving $2,000 $2,000 Total Library - Operations $33,870 $0 $33,870 Library - Facility Tile roof repair $7,000 $7,000 Signs $2,000 ($2,000) $0 Cornice repair $25,000 $25,000 Stabilize exterior planters $25,000 ($20,000) $5,000 Plaster repair $10,000 $10,000 Fire escape repairs $6,000 $6,000 Lighting improvements ;<- $2,000 $2,000 Furniture repairlreplacement $5,275 $5,275 Air quality improvements $3,000 $3,000 Total Library - Facility $85,275 ($22,000) $63,275 TOTAL LIBRARY FUND: $119,145 ($22,000) $97,1. Parks Mower and attachments $35,000 $35,000 Aeravator with roller $12,200 $12,200 Flower gardens on Main Street $6,000 ($6,000) $0 Territorial Prison monument $15,000 ($15,000) $0 Lowell Park sidewalk $2,000 $2,000 Storage building $22,000 $22,000 Picnic shelter at Northland Park $6,500 $6,500 Re-wire backstop & ballfield at Northland $2,000 $2,000 Picnic shelter at Washington $6,500 ($6,500) $0 Picnic shelter at Lily Lake $6,500 $6,500 Play equipment at Lily Lake $3,000 $3,000 Drinking fountain at Ramsey $1 ,900 $1 ,900 Barbecue grill at Ramsey $2,100 $2,100 Basketball court at Schulenberg $29,000 ($29,000) $0 Fence at Staples ballfield $3,200 $3,200 Replace backstop at Staples $3,000 $3,000 Meadowlark Park Improvement $130,000 ($130,000) $0 Boardwalk at Lily Lake $20,000 $20,000 Flagpole at Lily Lake $2,500 $2,500 Land for new Parks $400,000 $400,0_ TOTAL PARKS FUND: $308,400 $213,500 $521,90 . ~ .~ I I . I "':'" II i;, 1.;- < :':~/, .;..' ~. .... ... , ~5::.. -33- " Schedule A i998-CAEJ~OUILAY DEPARTMENT Street Pick Up Trucks (2) Sanders (2) Flashers Power Washer Miscellaneous $36,000.00 $4,000.00 $4,000.00 $1,500.00 $5,000.00, .. $50,500.00 Shop .~ Roof $60,000.00 $60,000.00 Planning Arc View & Info Software (1/2 Pub Works) Blueprint Copier (1/2 Public Works) Computer PC Processor ,,~.. $3,600.00 $6,000.00 $4,000.00 $2,500.00 $16,100.00 $258,920.00 TOTAL GENERAL FUND: Parks Automobile (replace rusted van) $26,000.00 McKusick Boardwalk & Walking Path $50,000.00~", Pioneer Park (Matching Contribution) $150,000.00 Tiller and Blade for J Deere Tractor $2,600.00 Replace Portable Generator $1,050.00 Cordless Electric Drill $300.00 Lawn Thatcher $1,800.00 ,:,.>, . , Chemical Storage and Gas Cabinets $2,100.00 ..... $4,500.00 "$230.00 .. $6,000.00 ,.,$15,000'..00 .. .c;< $3,800:00 ;/-'\':"':..-: kateboard Area~f6r Kids": 'r ',;,\,:;f "-".:,3,'1'[.'>>:':':".:'.'."$800000 "',,"k6~r"'6,Nftts'arc~;,'fxwoo~"# 'r'ii~!8i~~~~~r1~~~~:~~~: ~~ :.;. :."~:,"", $500 00 2:~.t?{'~.~F$2,400:00 SfUNbr;"r~1'~~~j~;7~O,OO . ' :;;:~~'~,!.[~~~;f;...~?'~'~: .).:',..: Schedule A 19.9-~CAPIT AL OUTLAY DEPARTMENT Libra~ Operations Nonfiction Video Shelving Newspaper Cabinet New Terminals for Circulation Dept (2) New Wands for Circulation Dept (2) Additional Receipt Printer Replace Theft Detection Desensitizer Replace Theft Detection Sensitizer Public Printers (3) Graphic Searching Terminals (4) Total Operations F acilit)': Repair Water Damage to Interior Remove Attic Cellulose (Fire Hazard) Insulate Roof, Install Vapor Barrier , Repair Cornices Redesign Delivery Area Security Lighting Redesign Bookdrop Repair of Stainglass Window Ceiling Fan in Circulation Dept Signage Total Facility TOTAL LIBRARY FUND: Parking Fund Hand Held Ticket Writer Scooter TOTAL PARKING FUND: Lily Lak~ New Beach Markers Lifeguard Stand Lifeguard Rescue Equipment Beach and Boardwalk Improvements TOTAL LILY LAKE FUND: -35- . $3,000.00 $800.00 $750.00 . $720.00 $508.00 $175.00 $150.00 $750.00 $8,000.00 $14,853.00 $3,000.00 $5,500.00 $11,500.00 $10,847.00 $9,800.00 $7,000.00 $6,000.00 $2,000.00 $2,500.00 $2,000.00 $60,147.00 $75,000.00 . $5,000.00 $6,500.00 $11,500.00 $2,700.00 $1,200.00 $600.00 $10,000.00 $14,500.00 . # Ii i.::~~(:.:;'. :.Jt.---~~~';l Schedule A 1998-CAPIT AL QUTLA Y DEPARTMENT Sewer (Not Bonded) Jetter (net of trade-in) One Ton Trucks (2) Lift Station Improvements Copier $200,000.00 $30,000.00 $130,000.00 $6,500.00 $366,500.00 TOTAL SEWER FUND: GRAND TOTAL - CAPITAL OUTLAY 1998: $1,613,200.00 TOTAL Bonded Capital Outlay: General Fund: Park Fund Library Fund Parking Fund: Lily Lake Fund TOTAL Bonded Capital Outlay: $258,920.00 $886,780.00 $75,000.00 $11,500.00 14500.00 $1,246,700.00 TOTAL Un-Bonded Capital Outlay: $366,500.00 -36- . . . MAGNUSON LAW FIRM LICENSED IN MINNESOTA AND WISCONSIN THE DESCH OFFICE BUILDING 333 NORTH MAIN STREET' SUITE #202 . P,O, Box 438 . STILLWATER, MN 55082 TELEPHONE: (612) 439-9464' TELECOPIER: (612) 439-5641 DAVID T. MAGNUSON MEMORANDUM RICHARD D. ALLEN TO: Mayor, City Council and Staff FROM: David T. Magnuson, Stillwater City Attorney ~ /' DATE: September 30, 1998 SUBJECT: Report of Sale of Colonial Craft Property Pursuant to the authority given by the City Council at the last meeting, the sale of the property formerly held for redevelopment by Colonial Craft was sold to Lakeview Memorial Hospital on September 30, 1998. The sale price of six hundred fifty thousand and no/1 00 dollars ($650,000.00) was adjusted by certain expenses that were the obligation of the City. They were as follows: Prorata share of real estate taxes payable in 1998 through the date of closing Credit for earnest money deposit Abstract continuation Title insurance commitment Recording service fee Recording easement Conservation fee State Deed Tax Special Assessment Search $12,606.23 100.00 149.00 125.00 15.00 19,50 5.00 2,146.65 25.00 TOTAL $15,191.38 Net Proceeds: $634,808.62 I delivered the net proceeds of six hundred thirty-four thousand eight hundred eight and 62/1 00 dollars ($634,808.62) to the City Treasurer on September 30, 1998. Further, the Hospital agreed that the City will be given a right of entry to remove the stockpile of granular material stored on this site for use in the Phase IIS soil compaction project scheduled this Fall in furtherance of the Levy Wall construction. DTM/ds 1 . . . ry/ Stillwater Elks Lodge No. 179. B.p.a.E. Telephone (612) 439-5276 Parks Department Headquarters 1372 South Greeley Street Stillwater, MN 55082 Director of Parks & Recreation; 279 East Myrtle Stillwater, Minnesota 55082 September 24, 1998 The members of the Stillwater Elks organization are again requesting the use of the tennis courts at the Lilly Lake location, during the period of November 20 through December 25, 1998. We will be using the space to raise monies for community charitable contributions through the sales of Christmas trees. This space has served us very well in the past, and we greatly appreciate your favorable consideration again this year. You may contact me at 772-7608, or our chairperson, Bernie Peltier at 439-3496. ~e S7l//U/~~-e,z /37kso Lo~-e.. ;lA!--V"e f ,4-Y2K..-S DQf f.. To Cy:; e.. Th 04 Te VI '"1 / ; PaR. /hl""s h..-""j -RA l$e&1. Thank you in advance for your prompt response, Sincerely, rZJ~ /4~ Bruce Kamperschroer, Secretary cc: Bernie Peltier, Chair David Clemmens, Exalted Ruler FRc'~ TI, ~ LI /7 t.A-~-( - fi.I?MI:55/~'r Cou~-I ~ .AJ r OCT-02-1998 12:26 7; 00 I. 7:05 II. 7;15 III. 7:15 IV. 7;20 V, 7:20 VI. CITY OF OPH P.01/01 r CITY OF OAK PARK HEIGHTS eln COUNCIL ~1EE'fING AGENDA TITESDAY, Ot"TOBER 6,1998 7:00 P.M. AGENDA . ('illl ~o OcrtdAnprnval of A~en~ Dep.1[tm~nt/CClltlu:il Liah."n Rep~\ch A, Parks Commis5iOll B. C.Lle Commissir.n C. Wilter Milllilgement Orgilnb:iltkllls D, R~cydjllg Award (1) E, ptill1ning Commisiion l~, Council CmlllhiU~e UpJat~s G. Bridge Reports Vi5itnr~ Tki$ is .m opp"rt.."i/y for tJ,~ publ... /0 fJddNS~ tf,. C014nciJ Ivitll q..~.tiol'ls or ~;)n~.!rn:;; on ;$811<1$ ""1 P'lrl 0/ tholl'(!gubr 4g,mdQ. (Pkr:JM !;mil ".,mmtl"t~ I" J minut~8 in 1':'19/11.) Consenl A;cnJil A. Approve Bills & Inve$tments (2) B. Approve City Council Min\.lte5 - September 6, 1998 (3) C. Appro\'\! City Council Minutes - September 22, 1998 (4) D, Approve Exhilct of City Couucillvleeting .'vlinutes - Rcceivin~ Bid~ and Condit!ollollly Awarding Contt~ct on the 58,h Str~ct North/Nurdl AVen\le to Oilkgreen AVl>nue Improvements of 1998/1999 (5) E. Approve F.xtmd of City Council M~etill~ Minuh...., - Re..:eiving Bids ~nd C(l1l(lilionally Aw.mling COlltril~t Oil Kern C~nter lmprovem,,'ts of 1998/1999 . Cuntingent Upon hqui.iLioll vf Right-I)f. 'WilY (6) F. Apptove Pulicc D~rvrilllent's RC<luest to Extend the Life of t!,e Scr~ciln1: I~lisihility List (7) G, Appmvc Chiluge Order No.1 for City Hall Rcroclfin~ Pn..);ed (8) H, Approve POly ~uesl No, 1 for City Hall Rcroofill~ Projl:l.:t (9) I. Approve hiring of COllununity Dewlol1l'l1t:nt Di1:~ctor ]. Approve hiring of Part-tinu Di~putchcr (10) K. Set It Puhli~ Hearin5 for October 20, 1998 to ccnsiJer Amending Ordinc1tlo,;e Chapters 1201 anJ 1202 Affectillil Salt! .1nJ Distdl:ution of NOll-Non.lt1ttlxic.ltin~ ilnd lntoxicilting Liquors (11) L, Rt:-tablc Cable joint Pl,wers Aglwment Approvul ulltill~." Octoher 20, 1998 Council Meetin5 (Il) ]vi. Approve o1JJitional Election]udges (13) Public Hl!aril'~~ lli~ BU$inoS5 A, Prodamc1tion Dedarillg October 5 - 11 Cities '\'X,7eek (14) B, MoDot E;(C,1VilUOll anJ CappilJ8 of.. Portivn of th~ Allen S.KilJ~ Asl\ Disposal Facility (15) 7:25 VII. Old Rmine.! A VcllJ~y St!nior Service. Alliilnce'~ D~velopment Agreement UpJute _ ~o I).: rc:vit:weJ ~t October 20 CounllU Meeting B. Computet' Update 7:40 VII!. A,liournmom.j . TOTAL F.Ol MINNESOTA Department of Revenue . . . September 16, 1998 To: Local Government Officials 'Cu~~'~~o~/ Fr: Wayn{Simoneau, Commissioner Department of Finance Li JI 'l cJ~es L. ~ssioner Department of Revenue Re: Funding Year 2000 Problem Solutions Within 1999 Budget Plans Addressing the Year 2000 problem presents some very difficult challenges to Minnesota counties, cities and townships, The Year 2000 problem is a business continuation problem that can affect mission critical information systems, electronic equipment that supports business operations and safety, utility providers and private sector business partners. Certainly, performing an assessment and developing appropriate solutions represent formidable tasks. Local government units, however, should also carefully consider the budgetary challenges associated with the potential costs of Year 2000 readiness, While many units of government may be well along in implementing required Year 2000 changes in the current fiscal year, much of the cost may overlap into 'the fiscal 1999 budget as welL Local officials must be careful to fully plan for both current and next year costs in developing 1999 budget plans, Where operating budgets are inadequately funded, alternatives must be carefully considered. Appropriations for local state aid and property tax credit programs were set in the 1998 legislative session, At the same time levy limits were also set for 1999. These actions will, in fact, effectively define limits on local government spending within which Year 2000 readiness plans must be, implemented, The timing for Year 2000 readiness, pressures for continued state tax reductions and current election discussions of various plans to increase spending in key state programs means that local governments should anticipate that no additional state funding will be available to local units to implement Year 2000 plans. Each unit of government must plan to fund associated costs within their 1999 operating budget plans, In his August 12, 1998 mailing, Governor Arne H Carlson requested that you complete a Year 2000 Readiness Survey, This information is being collected and summarized by the Minnesota Year 2000 Project Office. We urge you to complete this survey and to share your plans and solutions with your companion communities statewide - to develop and share cooperative solutions wherever possible. Awea1th of best practice materials and assistance in addressing this problem is available through the Minnesota Year 2000 Project Office, many state agencies and associations including the Association of Minnesota Counties, League of Minnesota Cities and the Minnesota Association of Townships. An equal opportunity employer TDD: (612) 297-2196 Local Government Officials Page 2 Over the next fifteen months, Year 2000 readiness will only grow in visibility and importance. All local government administrative staffs and elected officials should address the adequacy of their preparations in considering 1999 budgets, If you have any questions or concerns, please contact Michael Wandmacher in the Property Tax Division at the Department of Revenue at (651) 296-0185, . . . .. . September 24, 1998 STILLWATER TOWN BOARD MEETING Town Ha 11 7:30 P.M. PRESENT: Chairperson David Johnson, Supervisors David Francis, Jerry Hicks, Sheila-Marie Untiedt and Louise Bergeron. Also, Attorney Tom Scott, Engineer Paul Pearson, Peace Officer Steve Nelson and Treasurer Warren Erickson. 1. AGENDA - M/S/P Bergeron/Hicks moved to adopt the agenda as amended. (4 ayes) 2. MINUTES - M/S/P Untiedt/Bergeron moved to approve the 9/10/98 Stillwater Town Board Meeting minutes as written. (4 ayes) 3. TREASURER- 1. Went over the monthly balances with the supervisors. 2. Discussed adjustments to the budget'as noted on attachment 9A which includes an increase of $37,160.00. 3. Claims #2224 thru #2240 and checks #13541 . t h r u # 1 355 2 we rea p p r ov e d for pay men t .~'" David Francis arrived. M/S/P Bergeron/Untiedt moved to accept the treasurer's recommendations as identified by attachment 9A which includes a budget increase of $37,160.00 (5 ayes) 4. ATTORNEY- 1. Socha Matter - Has sent a letter regarding the second appeal for unemployment pay stating that the township feels the decision should stand as is. 2. Mr. Socha's attorney contacted Mr. Scott expressing that his impression of the matter is that Mr. Socha was let go in retaliation for asking for Dvertime pay and that not giving him the ov~rtime pay was a willful violation. . 5. ENGINEER- 1. Stonebridqe Trail - Reported that he has talked to a traffic engineer who is interested in presenting a proposal regarding traffic calming on Stonebridge Trail. Hopefully it will be ready by the next meeting. Stillwater Town Board Meeting - 9/24/98 Page Two 6. PEACE OFFICER STEVE NELSON REPORTS - 1. He will work with the county to get the Outing Lodge property cleaned up. 2. A new software program ;s needed for pol ice report i ng. 3. Dog licensing is moving along well with 350 licenses sold so far. . 7. RICHTMAN ENVIRONMENTAL GRANT - Karen submitted a revised plan for her project. A date of June 5, 1999, has been picked for the activity. Sheila-Marie Untiedt and Louise Bergeron have kindly volunteered to help out. No word yet about why the original grant was denied. 8. PARK AT ARCOLA HEIGHTS SUBDIVISION - Norm Torgerson has reported diseased trees in the park and right-of-way. Louise Bergeron and forester Steve Cook will look at the situation. 9. EQUIPMENT SALE - Advertisement being sent out regarding the road equipment. 10. PARK REPORT - 1. Nicanna Hills Subdivision Wetlands - Carnelian-Marine Watershed would like the township to have control of the wetland parcel in Nicanna Hills Subdivision. Representatives from the watershed are looking for funding. 2. Recap Park Maintenance 1998 - Jerry Hicks will ask Ron Vincent to attend the October 19 park meeting to talk about maintenance work he has done this year. 3. Mr. Plankers - Park Trail - Feels the trail shouldn't be where it is in front of his property at St. Croix Highlands Subdivision. Jerry Hicks has told him to check his legal description and not to plant trees in the right-of-way. . 4. Tra i 1 Surface - There needs to be discussion about how best to care for the trail surface. .. 11. TOWN HALL RENOVATION - A meeting is set for November 16th at 7:00 p.m. to develop a needs list and strategy. 12. ADJOURNMENT - Meeting adjourned at 9:50 p.m. Clerk Chairperson . Approved -- F VI LOWER ST. CROIX , JJtANAGEMENT COMMISSION e . . Cooperation Belween Responsible Management Agencies MEMBER AGENCIES NATIONAL PARK' SERVICE - U.S. DEPARTMENT OF THE INTERIOR DEPARTMENT OF NATURAL RESOURCES-STATE OF MINNESOTA DEPARTMENT OF NATURAL RESOURCES-STATE OF WISCONSIN MINNESOTA-WISCONSIN BOUNDARY AREA COMMISSION (EX-OFFICIO) LOWER ST. CROIX NATIONAL SCENIC RNERWA Y October 2, 1998 CCFV:C- !2--- Mr. John A. Larson, ASIA SRF Consulting Group, Inc. One Carlson Parkway North, Suite 150 Minneapolis MN 55447-4443 Re: Stillwater Aiple and Kolliner Properties Master Parks Plan Dear Mr. Larson: This will confIrm our conversation yesterday. The Commission considers planning for these two sites to be premature until more is known about the proposed new four lane bridge and the disposition of the lift bridge. The philosophy of the Wild and Scenic River Act is to promote a "natural" appearance for properties within the boundaries of the Riverway, as viewed from the water. Under the General Management Plan, in effect since 1976, little could be done with either site except to let them revert to a "natural" state. However, the preferred alternative for the new Cooperative Management Plan will allow existing parks to be further improved. This could provide some scope for the Kolliner site, if it is a pre- existing park. Incidentally, you may wish to consult St. Croix County, since it has overlapping jurisdiction. . , u~ nee W. "Buck" Malick Executive Director Cc: Mr. Steve Russell COORDINATION OFFICE Minnesota-Wisconsin Boundary Area Commission, 619 Second Street, Hudson, Wisconsin 54016-1576 Minnesota Telephone 651.436.7131 Wisconsin Telephone 715.386.9444 EMAIL: stcroix@state.wi.ns . . . FYT RESOLUTION NO. 98-02 M/DDLEST. CROIX RIVER WATER MANAGEMENT ORGANIZATION A RESOLUTION SUPPORTING THE SEPTEMBER 1, 1998 STILLWATER COUNCIL DECISION TO "DEVELOP AN ACTION PLAN" OF VARIOUS OPTIONS ON THE ISSUE OF LOWERING THE LEVEL OF LAKE MCKUSICK TO ACCOMMODATE STORM WATER FROM LONG LAKE, PROTECT BROWN'S CREEK TROUT HABITAT AND PERMIT DEVELOPMENT OF THE ANNEXATION AREA. WHEREAS the Alternative Urban Areawide Review (AUAR) completed by the City of Stillwater to address water quality issues and treatment of runoff anticipated from development in the newly annexed, western section of Stillwater proposes routing major event storm water away from the trout habitat of Browns Creek and through Lake McKusick by lowering of the present lake level; and WHEREAS the property owners surrounding Lake McKusick are concerned about the well being and preservation of Lake McKusick and so petitioned the Stillwater City Council to seek maintaining the lake level at its present elevation and requested a more comprehensive study-which included other options for managing the annexed area development water runoff; and WHEREAS the Stiffwater City Council at their September 1, 1998 meeting, directed city staff to develop an action plan on the issue, "outlining definite steps that would need to be taken to maintain McKusick lake level" as one of the options; and W HER EA S the issue was brought to the Middle S1. Croix River Water Management Organization for discussion and the water management managers expressed some concerns, including the financial liability aspects of redirecting the normal flow of water and changing the hydrologic boundaries presently managed by the organization, and agreed that additional study of this complex issue was a favorable action plan; NOW THEREFORE, BE IT RESOLVED: That the Middle S1. Croix Water Management Organization supports the Stillwater City Council's decision to develop an action plan involving various options for managing the increased water run off from development in the annexation area and for the protection of both Browns Creek and Lake McKusick and asks that the Middle S1. Croix River Watershed Management Organization be invited to confer. OATED THIS 10TH DAY OF SEPTEMBER, 1998 -d1;?J~~_~__ "Acting" Chair and Secretary Middle St. Croix River WMO ~~-~ - -------~~-.--- ~~~MO an ger '~,=~_.i " . Stillwater Public library 223 North Fourth Street Stillwater, MN 55082 . Board of Trustees Minutes September 1, 1998 Members: Fredell, Gorski, Hickey, Lockyear*, Maybanks, McFayden, Myers, Nelson, Ruch. Director: Bertalmio, Assistant Director: Blocher. * absent. 1. Call to order: President Ruch called the meeting to order at 7:05 p.m. 2. Adoption of the Agenda: Maybanks moved/Myers seconded adoption of the agenda. 3. Communications: Communications included a donation from the Stillwater Trolley and an assortment of suggestions (for materials) in the suggestion box. . 4. Consent Calendar: Nelson moved/Myers seconded adoption of the consent calendar including payment of bills in the amount of $10,320.78. 5. Myers, Ruch, Maybanks and Bertalmio reported on the budget hearing with the City Council. The City is at a maximum tax levy and doesn't see that our 9.5% budget request increase is possible. A more likely increase will be 3%. The Board discussed possible actions to take with that cut to our budget request. Possible actions discussed included: 1. increasing holiday closure 2. shorten operating hours 3. cut back on purchases of materials (comment - this seems to be an area we always have to reduce; what's that doing to the quality of our collection ?) 4. cut back on personnel plans for additional staffing at peak hours 5. charges for some services Le. meeting room usage. (Per Minnesota Statute, we cannot charge for "library services"). Bertalmio will come to the October meeting with clarification as to where we could reduce the budget. . . . . BOARD of TRUSTEES MINUTES 9-1-98 page 2 6. Preliminary discussion was held on the timeliness of popular collections vs. free access for all (Le. a rental collection). 7. The Internet Policy was tabled until October. 8. Myers moved/Hickey seconded approval of the Programming Policy. Approved. 9. Hickey moved/McFayden seconded adoption of all other policies. Approved. 10. McFayden moved/Hickey seconded adoption of the By-Law change in Article 3, Section 11 (Board consists of 9 members appointed by the City Council.) Approved. 11. Staff Code of Service was positively received. 1 2. Committee and Task Force Reports: A. The Executive Committee discussed the goals and objectives of "merit pay" as related to our administrative positions. B. Facilities Committee - there will be an "area" parking meeting September 2 and some of our restoration bids from contractors are due back this week. C. The Services and Collections Committee will continue to study timeliness vs. free access of the popular collections. 1 3. We updated the board calendar to include the Fundraising discussion and preliminary discussion of Work Trees in October. November will include the evaluation of the work/action trees. 1 4. The Board broke into work groups to identify obstacles to the strategic plan and creation of a volunteer plan. We tabled the discussion and assessment of the Work Tree plans created to date. 15. The meeting adjourned at 8:50 p.m. 09/26/98 lJ:2J 'a6124J94705 STILLWATER TWP ~~~ K NELSON ~OOJ Stillwater Township October 8, 1998 Chair~ Bergeron (Substitute Chair) . 7:30 p.m. Regular Meeting A2enda: Adopt Minutes: Approve Minutes September 24, 1998 Treasurer: 1. Claims & Checks Attorn~: 1. Sumey Variance 2. Socha Situation Planner. 1. 1. Riehle Minor Subdivision Enlrineer: 1. Traffic Engineering Proposal Public Works: L Update Richtman Grant 2. Update Road Equipment Sale . Oerk: 1. Committees: 1. Peoole - 8:30 PM: 1. Old Business: 1. New Humes!: 1. Note: Oaims Please 9/26198 Pat Bantli . WASHINGTON COUNTY COUNTY BOARD AGENDA' Dennis C. Hegberg District 1/Chair Mary Hauser District 2 Wally Abrahamson District 3 Myra Peterson District 4 Dick Stafford District 5 OCTOBER 6, 1998, 9:00 A.M. 1. 9:00 Roll Call 2. Consent Calendar 3. 9:00 Public Hearing - H.E.L.M. Department - M. McGlothlin, Director Comprehensive Plan and Rezoning Request by Camas Minnesota, Inc. 4. 10:30 Health, Environment and Land Management Department - M. McGlothlin, Director Metro Area Ground Water Alliance Children's Water Festival 5. 10:40 General Administration - 1. Schug, County Administrator 6. 10:50 Discussion from the Audience Visitors may share their concerns with the County Board of Commissioners on any item not on the agenda. The Chair will direct the County Administrator to prepare responses to your concerns. You are encouraged not to be repetitious of previous speakers and to limit your address to five minutes. 7. Commissioner Reports - Comments - Questions This pen'od of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a fUture board meeting. 8. Board Correspondence 9. 11:10 Adjourn *********************************************************** Date Committee :MEETING NOTICES Time Location October 5 October 7 October 8 ctober 8 ctober 8 North TH 61 Corridor Met. LRT Joint Powers Board Cornmunity Social Services Advisory Metro TAB Internal Audit Advisory Committee 6:30 p.m. 8:00 a.m. 7:30 a.m. 12:30 p.m. 3 :00 p.m. White Bear Lake City Hall Hennepin County Government Center Washington County Government Center 230 E. 5d1 St - Mears Park Centre Washington County Government Center Assistive listening devices are aval7able for l{se in the Count'!. Board Room If rou need assistance due to disabl7ity or la!'guage bamer, please call 430-6000 ITDD 439-3220J EuUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * OCTOBER 6, 1998 The following items are presented for Board approval/adoption: . DEPARTMENT/AGENCY ITEM Administration A. Approval of the September 15 and 22, 1998 Board Meeting minutes. B. Approval to advertise for 1999 newspaper publication of County legal notices. Auditor-Treasurer C. Approval of resolution authorizing the repurchase of tax forfeited property on a 10 year installment plan by James A. Simning, former owner. Community Services D. Approval of 1999 Child and Teen Checkup Program Plan and contract with the Department of Health, Environment and Land Management. E. Approval to convert 1 FTE Special Project Eligibility Worker to a regular position for the Child and Teen Checkup Program. F. Approval of agreement with the Minnesota Department of Economic Security to operate the 5% Older Worker Program for the period beginning July 1, 1998 through June 30, 1999. G. Approval to issue and receive requests for proposals for home care and related services for calendar year 1999-2000. . Approval of amendment to delegation of authority agreement with Minne Department of Health and authorize signature by County Board of Health Chairperson. Health, Environment and Land Management H. Public Works I. Approval of resolution rejecting bids received for the purchase of ultrasonic humidification system equipment for the Government Center and authorization to readvertise. J. Approval of cooperative agreements with Cottage Grove and St. Paul Park for reconstruction of CSAH 39 (Broadway Avenue/Hastings Avenue/Hadley Avenue) between Summit Avenue (CSAH 22) in St. Paul Park and Grange Boulevard in Cottage Grove. Sheriff K. Approval to award the bid for construction of a pole frame building to Northland Buildings in the amount of $37,974. *Consent Calendar items are generally defmed as items of routine business, not requiring discussion, and approved in one vote.,.... . Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action.