HomeMy WebLinkAbout1998-08-18 CC Packet
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REVISED AGENDA ** '
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 98-20
Council Ch~mbers, 216 North Fourth Street
August 18, 1998
4:30 P.M.
7:00 P.M.
SPECIAL MEETING
REGULAR MEETING
i,4:30 P.M. AGENDA
CALL TO ORDER
ROLL CALL
1. 1999 Budget Workshop (continut:d)
a) Fire Department b) Library
: 7:00 P.M. AGENDA
CALL TO ORDER
INVOCATION
ROLL CALL
APPROVAL OF MINUTES - August 4, 1998, Regular and Recessed Meetings,
August 11,1998, and August 12,1998, Special Meetings
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS
1. Proclamation: Make A Difference Day, October 24, 1998
OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the
meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff
regarding investigation ofthe concerns l:)xpressed.
STAFF REPORTS
1. Finance Director
2. Police Chief
3. Public Works Director
4. Community Dev. Director
5. Parks & Recreation
,6. City Engineer
'7. City Clerk
i8. Fire Chief
9. Building Official
10. City Coordinator
11. City Attorney
CONSENT AGENDA *
1. Resolution 98-210: Directing Payment of Bills
2. Temporary on-sale 3.2% malt liq*or license - Stillwater Glass Company ball tournament,
Sept. 11-13, 1998, Lily Lake ParK:
3. Contractors License: Metro General Services, Rogers, MN
4. Resolution 98-211:Amending Res. 98-133, Change Order #6, St. Croix Valley Recreation
Center
5. Resolution 98-212: Agreement with Equipment Supply for HV AC maintenance
6. Resolution 98-213: Computer an~ Internet use policy
7. Resolution 98-214: Full-time Employment of Scott Geving as patrol officer
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City Council Meeting 98-20
August 18, 1998
(consent agenda continued)
8. Authorizing rebidding for Pioneer Park restroom renovation
9. Resolution 98-215: Approval of participation in Livable Communities Program
UNFINISHED BUSINESS
1. Accepting bids and awarding contract, 1998 Sidewalk Improvements (Resolution)
2. Possible second reading of Ordinance 864, adopting a moratorium by restri4ting and
prohibiting building development or subdivisions on parts of the North Hill'(fust reading
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3. f?ossible second reading of Ordinance 865, amending the zoning map by re~oning Outlots A
& C, Neal Meadows, from AG, Agricultural Preservation to RA, Single Farpily (first reading
8/4/98)
4. Receiving Findings for the approval of a variance for a fust floor deck and (fenial of a
variance for a second floor deck at 906 5th Ave. S. (Resolution) r
5. Approving Final Plat for Liberty on Long Lake, Phase I (Resolution)
NEW BUSINESS
1. Possible appointments to Human Rights Commission (Resolution)
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS (continued)
COMMUNICA TIONS/REQUESTS
1. Roger T ompten, Heritage Commission Chair - Request for expansion of S~ contract to
include historic site survey of Aiple and Kolliner Park properties
COUNCIL REQUEST ITEMS
STAFF REPORTS (continued)
ADJOURNMENT
* All items listed under the consent agenda are considered to be routine by the City Council 'fU1d will be enacted
by one motion. There will be no separate discussion on these items unless a Council Member 9r citizen so requests,
in which event, the items will be removed from the consent agenda and considered separately.
** Items in italics are additions to the agenda
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AGENDA
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 98-20
Council Chambers, 216 North Fourth Street
August 18, 1998
SPECIAL MEETING
REGULAR MEETING
4:30 P.M.
7:00 P.M.
4:30 P.M. AGENDA
CALL TO ORDER
ROLL CALL
1. 1999 Budget Workshop (continued)
a) Fire Department b) Library
7:00 P.M. AGENDA
CALL TO ORDER
INVOCATION
ROLL CALL
APPROVAL OF MINUTES - August 4, 1998, Regular and Recessed Meetings
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
1. Proclamation: Make A Difference Day, October 24, 1998
OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the
meeting agenda. The Council may take action or reply at the time of the statement or may give direction to
staff regarding investigation of the concerns expressed.
STAFF REPORTS
1. Finance Director
2. Police Chief
3. Public Works Director
4. Community Dev. Director
5. Parks & Recreation
6. City Engineer
7. City Clerk
8. Fire Chief
9. Building Official
10. City Coordinator
11. City Attorney
CONSENT AGENDA *
1. Resolution 98-210: Directing Payment of Bills
2. Temporary on-sale 3.2% malt liquor license - Stillwater Glass Company ball tournament,
Sept. 11-13, 1998, Lily Lake Park
3. Contractors License: Metro General Services, Rogers, MN
4. Resolution 98-211:Amending Res. 98-133, Change Order #6, St. Croix Valley Recreation
Center
5. Resolution 98-212: Agreement with Equipment Supply for HV AC maintenance
6. Resolution 98-213: Computer and Internet use policy
7. Resolution 98-214: Full-time Employment of Scott Geving as patrol officer
City Council Meeting 98-20
August 18, 1998
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(consent agenda continued)
8. Authorizing rebidding for Pioneer Park restroom renovation
9. Resolution 98-215: Approval of participation in Livable Communities Program
UNFINISHED BUSINESS
1. Accepting bids and awarding contract, 1998 Sidewalk Improvements (Resolution)
2. Possible second reading of Ordinance 864, adopting a moratorium by restricting and
prohibiting building development or subdivisions on parts of the North Hill (first reading
8/4/98)
3. Possible second reading of Ordinance 865, amending the zoning map by rezoning Outlots A
& C, Neal Meadows, from AG, Agricultural Preservation to RA, Single Family (first reading
8/4/98)
4. Receiving Findings for the approval of a variance for a first floor deck and denial of a
variance for a second floor deck at 906 5th Ave. S. (Resolution)
5. Approving Final Plat for Liberty on Long Lake, Phase I (Resolution)
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NEW BUSINESS
1. Possible appointments to Human Rights Commission (Resolution)
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued)
COMMUNICATIONS/REQUESTS
1. Roger T ompten, Heritage Commission Chair - Request for expansion of SRF contract to
include historic site survey of Aiple and Kolliner Park properties
COUNCIL REQUEST ITEMS
STAFF REPORTS (continued)
ADJOURNMENT
*
All items listed under the consent agenda are considered to be routine by the City Council and will be enacted
by one motion. There will be no separate discussion on these items unless a Council Member or citizen so
requests, in which event, the items will be removed from the consent agenda and considered separately.
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1999 Budget Proposal
Fire Department
Chief Kim Kallestad
Department Operations
The multitude of services your fire department is trained to provide, and does provide, is
almost endless. Some are provided on a daily basis and some might happen once a year or
once in twenty years, but here's a list that's certainly not complete: fire, explosion,
personal injury motor vehicle accident, industrial accident, entanglement, entrapment, high
level rescue, confined space rescue, trench rescue, hazardous materials, water/ice (surface)
rescue, water/ice (dive) rescue, plane crash/fire/rescue, firelbuilding code inspection,
public education, fire investigation, invalid assistance, and a variety offirst responder
emergency medical services (E.M.S.) including early defribrillation and oxygen therapy.
Basically, the fire service provides service for any type of emergency when there is no one
else to turn to. The fire service knows that "fire" department is no longer the appropriate
name for our services, but has not come up with an appropriate name other than possibly
"fire/rescue" department.
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Stillwater empfoys thirty-seven fire fighters.
30 part-time: two assistant chiefs, three captains, three lieutenants, and twenty-two
engineers and firefighters.
7 full-time: The chief works a 40-hour week, while the assistant chief, two captains, and
three firefighter/engineers work 24-hour shifts and average 56 hours per week. One
officer and one firefighter/engineer are on duty daily.
Note: Two captains and three engineers reflects a change in the organizational structure,
implemented this month. Your new chief has replaced a retiring captain with a
firefighter/engineer, and changed the shift employees schedule effective 8/15/98. These
changes will eliminate the scheduling of two officers (assistant chief7captain or two
captains) on duty together, which happens one of every three days with the current
system. The replacement of a captain with an engineer will save the city roughly $10,000
the first year and approximately $5,000 to $6,000 annually thereafter. Attached find a
new organizational chart.
Another change implemented in the fire department this month is the elimination of
response to the station by part-time personnel for emergency medical calls within the city
limits, unless on-duty crews get tied up for an extended period of time. In that case they
request dispatch to page again for a "medical standby"; then, part-time personnel respond
to the station for coverage. Annual savings to the city is estimated at $7,000. Attached
you'll find a copy of my memo to the department initiating this change.
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Training
Knowledge and ability vary considerably amongst our part-time staff To increase
knowledge and professionalism, the fire management team has recommended a mandatory
IO-hour daytime on-duty shift every six months for all part-time personnel. The focus of
the on-duty time will be spent in intensive one-on-one training in whatever discipline
he/she needs. Coordinator Kriesel has approved the initiation of this program with this
notification to Council, expecting that Council will give direction if it wants the program
stopped. Cost of the program is estimated at less than $5,000 per year.
Additional funding is not requested in the budget for this program because the off-set for
medical response is larger and it's expected this program can be accomplished within the
current budget. You will see a request for a small increase in part-time pay budget, but
that is related to an hourly pay increase and not caused by this program.
Budget Requests:
Personnel
Before we talk specifically about a secretary, please allow me a paragraph or two to clarify
work schedules, productivity, and understanding with you.
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A belief that the fire fighters are lazy and not working hard seems pervasive amongst
Council, city staff, and some people in the public. Some of the perceptions/criticisms have
been justified, many have not. Without going into a lot of details, I'll mention two items.
Their workday has started at 6:00 a.m. with station maintenance in the past. The non-
office look of the furniture and decor in the day room (our main office) negatively affects
people's perceptions, even when proper business or meetings are taking place.
You are correct though, that the fire department was a ship without a rudder, affecting
some work habits. To improve understanding and perceptions, and in some cases let's say
to "kick butt", I have clearly informed the full-time staff that their daily work activities will
coincide with city hall, that is 8-4:30p.m. Outside of a lunch break, IS-minute morning
break, and a 15-minute afternoon break, they will be hard at work. In the evenings and
night time they will participate in training sessions, respond to emergencies, complete
reports, and ready equipment again after each use.
They are a terrific bunch of people that want to do their best, want to provide great
service, and are working hard now that they know their ship has a rudder and their
Council supports them and their mission.
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Secretary, Yz time
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In this packet you will find a list of fire department goals and programs. I have "kicked
some butt", (sony for the language!); I have delegated more work and types of jobs than
these guys have ever imagined before; I have tried to do my best; yet, the two jobs of
secretary and fire marshal, take too much time from my most important job of being chief
(planning, directing, and managing a department of 3 7 people). This has led to numerous
50-hour and 60-hour work weeks back-to-back for the chief I don't know what to tell
you other than that I am dedicated to providing you a top-notch, professional, fire
department and I'm committed to doing it efficiently and cost effectively. I'll be able to
do that best if my time is spent on planning and managing, not secretarial work.
Recommendation: Hire a V2 time secretary for the fire department.
Cost: supplied by finance department.
Importance: Very high.
Self-Contained Breathing Apparatus
All of the fire department's self-contained breathing apparatus (SCBA - 26 units) are I.S.!.
Ranger brand, and all are 10 to 20 years old. None of these air packs meet National Fire
Protection Association (NFP A) 1500 standards for structural fire fighting, or National
Institute for Occupational Safety and Health (NIOSH) or Mine Safety and Health .
Administration (MSHA) standards for respiratory protection. Additionally, sixteen air
tanks for the SCBA must be discarded in the years 2001 and 2002 because of the age of
the tanks. This mandate comes from the U.S. Department of Transportation.
The SCBA is one of the most vital pieces of equipment that a fire fighter has, much like
the importance ofa gun to a police officer. The new SCBA's have an integrated personal
alert safety system (pASS - an automatic audible device to help locate an unconscious fire
fighter.) New SCBA's would also replace our old PASS's.
Recommendation: Start a five year plan in 1999 to purchase five new SCBA's per year.
Cost: $13,800 per year.
Importance: Very high.
Note: Attached you will find brief sections from NFPA 1500 Standards for Structural Fire
Fighters and NFPA 1981 Standards for Self-Contained Breathing Apparatus for Fire
Fighters highlighting the requirements that our current SCBA's do not comply with.
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Ladder Truck
Our Seagrave cannot be tested to today's standards for ladder trucks for fear the tests
would destroy the ladder. Details about testing are not included here, but will gladly be
provided to any Council member who desires to review that type of data. Confidence in
our ladder truck has eroded over many years, for some valid reasons.
The plain truth is that our 1972 Seagrave ladder truck is old, tired, and outdated. Even in
its hay day, it was the third truck to respond to a structure fire because of its lack of a
pump and limited options for its use at a fire. Due to a lack of confidence in our ladder
truck, it has become the fourth vehicle to respond to structure fires, even in our hydrant
area. Unfortunately, the rarity of its use in recent years has caused some critics, who
don't understand fire fighting operations, to say we don't need a ladder truck, and to think
that ladder trucks are only needed on very tall structures. Both of these beliefs are
inaccurate.
A new ladder truck would be the second vehicle responding to structure fires in the
hydrant area, and third vehicle in the non-hydrant area. The ladder truck is a necessary
tool for combating structure fires. It provides both rescue capabilities and firefighter
safety for roof work that are unmatched by ground ladders or other means. It is also the
only means of providing elevated master streams for large fires.
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As your advisor to provide professional opinions on fire and rescue issues, I will never let
I.S.O. be the tail that wags the dog, but I.S.G. ratings are a serious consideration for your
discussions about a ladder truck. A ladder truck is a major factor in their rating system for
cities. I.S.O. used to eliminate credit for a ladder truck as soon as the ladder was 30 years
old, which ours is fast approaching. I don't believe they do that anymore, but it is
questionable that our ladder will continue to pass it's annual tests. If it fails, and is too
expensive to repair, the lead time to receive a new ladder is nearly a year plus budgeting
time. The cost of fire apparatus also goes up at roughly twice the rate of inflation, mostly
because of increased federal regulations.
We do need a new ladder truck. Do possibilities exist to share the cost of a ladder truck
with one or more neighboring communities? Yes, I believe that is a possibility, and I have
explored that idea with neighboring fire chiefs. For a variety of reasons, that is nearly
impossible to pursue at the fire chieflevel. If that is a consideration, I will graciously
assist in the discussions, but I believe they must happen at the council level. Again, all
cities involved would need to look at their own situation and impact on their own I.S.O.
rating.
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I expect that face-to-face communications will be the most important way for us to weed
through all the issues related to a ladder truck. Let me know if you want testing data
comparing new and our old truck, new ladder specifications, or more detailed written
communication on this issue.
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Recommendation: Purchase a new 1 05' quint ladder truck
· receive bid specifications by 12/15/98
· accept contract by 0 l/15/99
· budget $300,000 in 1999
· budget $300,000 in 2000
· receive and pay for ladder truck by 01/31/00
· sell Seagrave ladder truck for $7,000 to $11,000'7
Importance: Very high.
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Nearly all ladder trucks sold today meet the criteria to be a "quint", which means that they
meet basic national standards in five areas: aerial height and load capability, ground ladder
compliment, pump capacity, water capacity, and hose compliment.
Part-time Pay Increase
Stillwater has been very wise to recognize the different advantages and disadvantages of
each type offire staffing, full-time and part-time, and to develop a combination
department and utilize the advantages of both.
There is an important balancing act in managing a combination department, and I believe a
pay raise for part-time staffwill help maintain that balance. Each time a part-time person
fills a l2 or 24 hour shift for a full-time person on vacation or sick leave, the city is saved
the expense of paying a full-time person at roughly two or more times the cost of the part- .
timer. (The full-timer receives I Y2 times an already much higher hourly rate). An
increase in part-time wage may provide incentive to take more of those full-time shifts.
Also, the fire management team and I want to reclassify lieutenant as an assignment within
the rank of engineer, not as a separate position as it is now. The intent is to periodically
rotate different engineers through the lieutenant assignment, developing more qualified
candidates to choose from for captain positions as they open up. Equalizing pay for
engineer and lieutenant is one of the steps we see as necessary to accomplish this.
Part-time fire personnel did not receive a pay raise in 1998 (orl997?).
Recommendation: Approve the following hourly pay rates.
Part-time Position
Firefighter
Firefighter/Engineer
(Lieutenant assignment)
Captain
Assistant Chief
1999 wage
$9.00
$9.50
$9.50
$10.00
$lO.50
Net Increase
$0.50
$0.50
$0.25
$0.50
$0.50
Importance: High.
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Full-time Overtime Pay
This request is not for additional funding. The request is only that we align the budget
with practical, actual costs. Reality shows us this figure is at least $20,000.
Recommendation: Budget $20,000 for overtime.
Equipment Repair
This request is also to bring the budget close to actual costs.
Recommendation: Budget $16,000 for vehicle repair charges.
Note: If you go through the proposed budget line by line, you will see that I have
trimmed the budget everywhere I can to assist with the ~-time secretary, capital
outlay items, and adjustments to make the budget as accurate as possible.
These costs are also offset by a permanent reduction in full-time personnel costs
(inflation adjusted) by the replacement of the captain with an engineer.
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Category 1998 1999 % Change
Secretary, 1/2 time 0 ?
Full-time Salaries -6,000
Full-time Overtime 7,398 20,000
Part -time Salaries 80,000 82.500
Uniform Allowance 2,000 2,500
Physicals 2,000 2,400
Personnel Sen;ces Total S 91,398 S 101,400 10.9%
Office Supplies 600 300
General Supplies 3,000 5,000
Vehicle Maintenance 1,000 225
Fire Education 3,500 3,000
Fuel 3,000 3,200
PaperlForms 200 200
Tires 800 400
Equipment Repair Supplies 3,000 .)..1,400
Safety Equipment 3,800 ;:. 2,700
Small Tools & Equipment ~, 600
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Supplies Total $ 18,900 $ 17,025 ~l.{' '2.0 -9.9%
Telephone 3,000 1,600
AT&T 70 -
Radio Repair 1,000 1,200
Mileage 450 450
Seminar/Conference Fees 5,500 3,000
Training - 3,000
Meals 600 500
Housing 1,500 1,200
General Insurance 38,865 35,585
Vehicle Repair 9,000 16,000
Equipment Repair 1,500 1,100
Maintenance Agreements 3,000 3,100
Fire Relief Assoc. (paid by State) 76,000 76,000
Other Services & Chal'2es Total $ 140,485 S 142,735 '" 1.6%
Memberships & Dues 1,800 1,900
Subscriptions 500 300
Laundry 400 475
Miscellaneous Charges 4,000 3,500
Miscellaneous Total S 6,700 S 6,175 -7.8%
C/O Self-Contained Breathing App. 13,800 \
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C/O Computer & Projector 5,00Q
Mobile Radio (6111) 88()'
Two Station Telephones 600
National Fire Codes, CD 550
Two Cell Phones 490
C/O Machinery & Equipment Total $ 17,520 S 21,320 21.7%
Total Budget excluding ladder truck & secretary S 275,003 S 288,655 4.96%
C/O Ladder Truck S 300,000
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FIRE DEPARTMENT
C.LP.
20031
2000
2001
]999
2002
Self-Contained Breathing App. 13,800 13.800 13 ,800 13.800 13,800
Computers 5,000 3.000 3,000
Mobile Radio (6111) 880
Station Telephones (2) 600
National Fire Codes 550
Cell Phones (2) 490
Ladder Truck 300,000 300,000
Attack Pumper 280,000
Grass Fire Vehicle 75,000
Real Estate (2nd Station) 200.000
Fire Station 1,500,000
Totals $ 321,320 S 316,800 $ 296,800 S 288,800 $ 1,513,800
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MEMO
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To
All Fire Department Personnel
Chief Kallestad % %
June 29, 1998
From
Date
Subject
Medical Responses
Beginning July 15, personnel will no longer respond to the station for medical calls
within the Stillwater City limits, unless the officer in charge requests dispatch to activate
the radio tones again for a '''medical standby". Medical standbys will be requested by
fire personnel anytime the fire crew will be out of service for an extended period, such as
when performing CPR.
Part-time personnel of Engineer rank and higher will respond to the medical standbys,
and continue to respond to the station for all medical calls in townships.
This change in procedure does not restrict responses to fires, hazardous materials,
personal injury (P.I.) accidents, industrial accidents, water/ice rescue, rope rescue, cave
in, collapse, etc.
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Working together, we will strive to provide our community the best possible services as
efficiently as we can. Thanks for your help and your team commitment.
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1500-16
FIRE DEPARTME:-IT OCCUPATIONAL SAfETY AND HEAl.TH PROGRA.M
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Position B: Scanding. hands together reaching overhead,
with body bent forward. to the side. and to the back as
much as possible.
5-2.1.2 Single piece protective coveralls shall noc be
requ.ired co have an overlap of all layers provided there is
contmuous composite protection.
5-2.2 Members who engage in or are exposed [0 the haz-
ards of scructural fire fighting shall be provided with and
shall use helmecs chat meet the requirements of NFPA
1972, Standard on Helmets for Structural Fire Fighting.
5-2.3 Members who engage in or are exposed [0 the haz-
ards of structural fire fighting shall be provided with and
shall use gloves that meet the requirements of NFPA 1973.
Standard on Gloves for Structural Fire Fighting.
5-2.3.1 Fire departments that provide protective coats
with protective resilient wristlets secured through a thumb
opening shall be permitted to provide gloves of the gaunt-
let type for use with these protective coats. Fire depart-
ments that do not provide such wristlets attached to all
protective coats shall provide gloves of the wristlet type for
use with these protective coats.
5-2.4* Members who engage in or are exposed to the
hazards of structural fire fighting shall be provided with
and shall use footwear that meet the requirements ofNFPA
1974, Standard for Protective Footwear for Structural Fire
eighting. .
5-2.5 Members who engage in or are exposed to the. haz-
ards of structural fire fighting shall be provided with and
shall use protective hoods that meet the applicable require-
ments of N FP A 1971, Standard 011 Protective Clolhing for
Structural Fire Fighting.
5-2.6 The fire department shall require all members to
wear all the protective clothing specified in 5-2.1, 5-2.2.
5-2.3, 5-2.4, and 5-2.5 of this section at all times when
involved in or exposed to the hazards of structural fire
fighting in the hazardous area at an emergency scene.
5-2.7* The fire department shall assure that all members
who engage in fire fighting operations are aware of the
flammability and thermal stability characteristics of various
types of fabrics used in clothing. Fire fighters shall avoid
wearing clothing under protective garments that is consid-
ered unsafe due to poor thermal stability or poor flame
resistant characteristics and that could itself cause injury to
the fire fighter despite the appropriate protective garments
worn over such clothing.
5-3 Self-Contained Breathing Apparatus (SCBA).
5-3.1 * Open-circuit SCBA shall be positive pressure and
shall meet the requirements of NFPA 1981, Standilrd all
OPen-Circuit Self-Contained Breathing Apparatus for Fire
Fighters. Closed-circuit SCBA shall be NIOSH/MSHA certi-
ed with a minimum service duration of at least 30 minutes
d shall operate in the positive pressure mode only.
5-3.2* SCBA shall be provided for and shall be used by all
members working in areas where:
1992 Edition
(a) The atmosphere is hazardous
(b) The atmosphere is suspected of being hazardous
(e) The atmosphere may rapidly become hazardous.
5-3..3 Members using SCBA shall operate in teams of two
or more.
5-3.4 At any time any members are working inside any
confined space, such members shall be provided with
SCBA and shall use the SCBA unless the safecy of the atmo-
sphere can be established by testing and continuous
monitoring.
5-3.5* Members using SCBA shall not compromise the
protective integrity of the SCBA for any reason when oper-
ating in a hazardous atmosphere, or in an atmosphere
where the quality of air is unknown, by removing the face.
piece or disconnecting any portion of the SCBA that would
allow the ambient atmosphere to be breathed.
5-3.6* The fire department shall adopt and maintain a
respiratory protection program that addresses selection,
inspection, use, maintenance, training, and air quality test-
ing. Members shall be tested and certified in the safe and
proper use of SCBA at least annually.
5-3.7 Compressed gaseous air in the SCBA cylinder shall
meet the requirements of A.J.~SI/CGA G7.I, CQ1Tlmodity Spec-
ifiCati01l for Air, with a minimum air quality of Grade D, as
well as meeting a dew point level of -65GF (-54GC) or dryer
(24 p~m. v/v or less), and a maximum particulate level of 5
mglm aIr.
5-3.7.1 * When the fire department purchases com-
pressed breathing air in ~ vendor supplied cyl~nder, t?e
fire department shall reqUIre the vendor to 'provlde certIfi-
cation and documentation that the breathing air has been
tested and that it meets the requirements of 5-3.7 of this
section. The vendor shall provide documentation to dem-
onstrate that the laboratory is accredited by the American
Industrial Hygiene Association, the American Association
for Laboratory Accreditation, or the National Voluntary
Laboratory Accreditation Program.
5-3.7.2 When the fire department makes its own breath-
ing air or transfers purchased breathing air from vendor
cylinders into other storage cylinders, the air quality from
compressors, cascade system cylinders, storage receivers,
and other such breathing air manufacturing or storage
equipment used for filling SCBA cylinders shall be tested at
least every three months by a laboratory accredited by the
American Industrial Hygiene Association, the American
Association for Laboratory Accreditation, or the National
. Voluntary Laboratory Accreditation Program to certify
that the breathing air meets the requirements of 5-3.7 of
this section. Laboratories shall be required to notify the fire
department immediately of air not meeting the require-
ments of 5-3.7 of this section.
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5-3.7.3 SCBA cylinders shall be hydrostatically tested
within the periods specified by the manufacturers and the
applicable governmental agencies.
5-3.8* The facepiece seal capal?ility of each member qual-
ified to use SCBA shall be verified by qualitati\'e fit testing
on an annual basis and whenever new types of SCBA or
1981-8
OPE:-l.CIRCL'IT SELF.CONTAlNED BREATHING APP:'.RAITS FOR FIR.E FIGHTERS
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Identical SCBA. SCBA that are produced to the same
engIneerIng and manufacturing specifications.
Labeled. Equipment or materials to which has been
attached a label. symbol or other identifying mark. of an
organization acceptable to the "authority having jurisdic.
tion" and c~nc.erned with product evaluation, that main-
tains perIodic Inspection of production of labeled equip-
ment or materIals and by whose labeling the manufacturer
indicates compliance with appropriate standards or perfor-
mance in a specified manner.
. Listed. * Equipment or materials included in a list pub-
~Ishe.d ~y ~n .organization acceptable to the "authority hav-
Ing JUrI:dIC:lOn" and concerned with product evaluation,
that. maintains periodic inspection of production of listed
eqU1pm~nt or materials and whose' listing states either that
the equipment or material meets appropriate standards or
has been tested and found suitable for use in a specified
manner.
Melt. To change from solid to liquid, or become con-
sumed, by action of heat.
Ne.ga~ve Pressure SCBA. An SCBA in which the pres-
sure I.r:slde the facepiece, in relation to the pressure sur-
roundmg the outside of the facepiece. is negative during
any part of. the inhalation or exhalation cycle when tested
by NIOSH In accordance with 30 CFR II, Subpart H.
NIOSHfMSHA Certified. Tested and certified jointly
by the National Institute for Occupational Safety and
Health (NI~SH) of the U.S. Department of Health and
HUI?an Services and the Mine Safety and Health Adminis-
tratIon (MSHA) of the U.S. Department of Labor in accor-
dance with the requirements of TItle 30, Code of Federal
Regulations, Part 11, Subpart H (30 CFR II). For
the NIOSH/MSHA certification to remain in effect, the
SCB~. must be used and maintained in the approved
condition.
Open-Circuit SCBA. An SCBA in which exhalation is
vented to the atmosphere and not rebreathed. There are two
types of ope~:-,ircuit SCBA: negative pressure or demand
type and posltlve pressure or pressure demand type.
Pink Noise. Noise that contains constant energy per
octave band.
Po~iti.ve Pressure SCBA. An SCBA in which the pres-
sure lI?slde the fac~piece, in relation to the pressure sur-
roun~mg th.e outSide of the facepiece, is positive during
both mhalatlon and exhalation when tested by NIOSH in
accordance with 30 CFR 11, Subpart H.
Pressure Demand SCBA. See Positive Pressure SCBA.
Product Label. A label or marking affixed to the SCBA
by t~e manufactt~rer containing general information.
warm.ngs, care, maintenance, or similar data. This product
~abel .IS ?Ot the certification organization's label. symbol, or
Identlfymg mark; however, the certification organization's
label, symbol, or identifying mark may be auached to it or
be part of it. (See also Labeled.)
1992 Edillon
Rated Service Time. The period of time. stated on the
SCBA's NIOSHlMSHA certification label. that the SCBA sup-
plied air to the breathing machine when tested to 30 CFR II.
SCBA. See Self-Contained Breathing Apparatus.
Self-Contained Breathing Apparatus (SCBA). A respi-
rator worn by the user that supplies a respirable atmo-
sphere that is either carried in or generated by the appa-
ratus and is independent of the ambient environment.
~
,.
Service Time. See Rated Service Time.
Shall. Indicates a mandatory requirement.
Should. This term. as used in the Appendix, indicates
a recommendation or that which is advised but not
required.
1-4 Units.
1-4.1 In this standard, values for measurement are fol-
lowed by an equivalent in parentheses, but only the first
stated value shall be regarded as the requirement. Equiva-
lent values in parentheses shall not be considered as the
requirement as these values might be approximate.
Chapter 2 Certification
.-
2-1 General.
2-1.1 Prior to certification of SCBA to the requirements
of this standard, SCBA shall be NIOSHlMSHA certified.
2-1.1.1 SCBA shall have NIOSH/MSHA certification as
positive pressure.
2-1.1.2* SCBA shall have a NIOSH/MSHA certified
weight not exceeding 35 lb.
2-1.1.3* SCBA shall have a NIOSH/MSHA certified rated
service time of at least 30 minutes.
2-1.1.4 SCBA that is NIOSH/MSHA certified as posltlve
pressure but capable of supplying air to the user in a neg-
ative pressure, demand-type mode shall NOT be certified
to this standard.
2-1.2 SCBA that are labeled as being compliant with this
standard shall meet or exceed all applicable requirements
specified in this standard and shall be certified. This certi-
fication shall be to the program specified in Section 2-2 of
this chapter and shall be in addition to, and shall not be
construed to be the same as, NIOSH/MSHA certification as
specifically defined in Section 1-3 of this standard.
'-.-.'":/
.
2.1.3 All certification shall be performed by an approved
certification organization.
:~
~v~
1999 Budget Request - Approved 7n/98
W A I BI E! FIG I H
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2 4 Child. Books : 10,179 1 0,675: ...L:?.Y.L.P.!?.!:l...............................L..................................
2 5 ..A~.~.ii.:.E.i~~ig.Q......:....r.........iiQ:9..Q. .....................:..iii9.!iC.......................................................l.~...y.r..p..I.?.~...............................l....................................
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32 Prof Services! 800 1,500: . ...Lb.?r.9!.~9.n~.?-L~....~~.pp.9.rt...................................
3 3 :A~:!9.~:~:!~~~y~L:::1i:QQ:Q: :::::::::::::ii;~:Q:iJ.L:::::::::::::::::::::::::::.:::..1....................................................:....................................1
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3 6 ..M.i.!~~.g.~.................j..............~().Q. .....................1.?QL.............................. ....L....................................................,....................................
3 7 Conf Fees ! 800 1 0001 : :
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I I A 8 I ElF I
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Approved 7 n /98
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-
1999 Capital Budget Request - Narrative
.
SERVICE BUDGET
Local Area Network $26,000
The library will install a local area network so that staff may share data and
work more efficiently.
Public Access Catalog Personal Computers (2) 3,800
Two dumb terminals that provide access to the library's catalog will be
replaced by personal computers capable of graphic searching and display. We
expect that public demand for such access will increase rapidly to the point
where, without additional PCs, we will have waiting lines for access to our
catalog, our data bases, and the Internet.
St. Croix Collection File Cabinet 1,070
The St. Croix Collection's photographic resources have outgrown the current
file cabinet. The new cabinet would provide secure storage for the Runk
photos, the Wolf photos, Holcombe and other photos.
Literature Rack 1,000
The library serves as a distribution point for copies of free publications and
information. This service is popular with the public, but the number of items to .
be distributed has more than filled the available space in the vestibule. This
literature rack would present the publications in an orderly fashion, improving
patrons first glimpse of the library.
Juvenile CD and Audiotape Shelving 2,000
The popular collections of juvenile CDs and audiotapes has outgrown the
current available shelving.
SERVICE SUBTOTAL
$33,870
FACILITY BUDGET
Tile Roof Repair $7,000
Recent inspection of the roof shows a need for repairs to the tile portion of the
roof. Cracked and crumbling tiles need replacement and work is needed to avoid
future ice dams.
Signage 2,000
The library has a multi-year plan to improve internal way-finding sign age
within the building to aid self-service.
Cornice Repair 25,000
In 1998, we will attempt to stabilize cornices from further damage. In 1999, we e
will repair cornices before the cost of repairs increases.
.
.
.
2
Stabilize Planters 25,000
The planters, added to the exterior of the building in 1973, were built without
weep holes or adequate drainage. This has resulted in interior plaster damage
and crumbling walls. With this budget, we would be able to stabilize the walls
and provide drainage to prevent further damage, but not rebuild the walls.
Plaster Repair 10,000
Lack of drainage in the planters has resulted in extensive damage to interior
walls on the lower level of the building. If planters are stabilized and drainage
provided, we can proceed with repair of the plaster.
Fire Escape Repairs 6,000
There are persistent interior leaks where the fire escapes join the building. We
will improve this joint and repair the interior damage.
Lighting Improvements 2,000
Added light is needed in the vestibule (main entrance) which is particularly
dark in winter. In addition, the rearrangement of shelving in the library has
created some dark areas.
RepairlReplace Wood Furniture 5,275
With a daily attendance of over 500 people per day, all of the wooden chairs
and tables in the library receive hard use. We will repair, refinish, or replace
damaged wooden furniture.
Expansion Feasibility Study 8,025
In order to remain on schedule for a building expansion project to meet the
needs for increased space, we will commission a feasibility study by a library
building consultant to examine and test our projected space needs and
configurations.
Air Quality Improvements 3,000
Due to increased staff respiratory complaints, we need to survey air quality for
mold and other impurities and make indicated improvements in air quality.
FACILITY SUBTOTAL
$93,300
TOTAL
$127,170
Growth in Personnel Budgets
A
B
P~P~r.t.rTl~_I1.t % ~_?_~_l1~h.G.r.()~m_:_'Y.Oh
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.
.
5.86
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10.9
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6.2
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25.22 12.71 i
-- - - - ------. -----1
22.7~:h 1.61!
1 0.02. -_6.~il
2.27h4,471
6.92 hh],l15j
69.29 19.931
_ __h_hh_1
7.03 9.79!
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4.92 hh3,?!3i
21.08 9.491
__ hh....hhl
10.25 4.7!
Noncapital Budget Growth by Department
B I c I D I
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8.4
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5.7
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2
8
4.3
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17.4
. . . . . .. ...,...
3.6
.
.
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.
1999 REQUESTED OPERATING BUDGET
(Excluding Capital Outlay)
Governmental Funds
General
Special Events
St. Croix Valley Sports Complex
DARE
Middle River Watershed
Library
Parks
Wash County Recycling Grant
Revenues
$6,372,270
$21,000
$0
$6,500
$6,000
$683,312
$436,030
$66,000
Expenditures
$6,910,590
$21,000
$6,893
$3,500
$6,000
$770,352
$579,111
$65,200
08/04/98
Surplus/
(Deficit)
($538,320)
$0
($6,893)
$3,000
$0
($87,040)
($143,081 )
$800
($771,534)
Enterprise Funds (Self-supporting) - Excludes Depreciation and Capital Outlay
.
Sanitary Sewer
Storm Sewer
Solid Waste
Parking
.
$1,586,971
$175,000
$1,266,000
$91,000
$1,904,669
$39,034
$1,267,960
$101,705
($317,698)
$135,966
($1,960)
($10,705)
~ -, . 7-31-97
1999 CAPITAL OUTLAY
. DEPARTMENT REQUESTED
Finance
Office equipment $1,200.00
Software $2,500.00
Total Finance $3,700.00
Ad ministration
Printer $1,500.00
Microfiche reader $2,500.00
Total Administration $4,000.00
Police
(6) Radios for squads $22,000.00
Base radio $5,000.00
(2) Computers $4,800.00
Fax Machine $2,600.00
Cassette Copier $1,200.00
Speed Wagon $11,000.00
(3) Squads with graphics and changeovers $80,050.00
Lights and siren on captain's squad $1,200.00
I nvestigator auto $17,985.00
. Total Police $145,835.00
Fire
(5) SCBA units $13,800.00
Ladder truck $300,000.00
(2) Computers $5,000.00
Total Fire $318,800.00
Building Inspections
4-wheel drive truck $22,000.00
Computer (new position) $3,500.00
Workstation (new position) $2,000.00
Software $2,000.00
Total Building Inspections $29,500.00
Engineering
Storage credenza & hutch (reception area) $1,100.00
Furniture-Engineer's office $2,500.00
Furniture-Waiting area $2,000.00
Light table $1,000.00
Software $4,000.00
".~ Computer upgrade $2,000.00
. Full format copier $5,000.00
Total Engineering $17,600.00
, .
1999 CAPITAL OUTLAY
. DEPARTMENT REQUESTED
Public Works
P.W. Building $1,800,000.00
Total Public Works $1,800,000.00
Street
(1) One-ton Plow $35,000.00
Loader $115,000.00
Loader plow $25,000.00
(3) Radios $3,000.00
Total Street $178,000.00
Shop
Building Remodeling $15,000.00
Truck $26,000.00
Wire feed welder $3,000.00
Hydraulic press-50 ton $1,600.00
Gear puller set $1,058.00
Total Shop $46,658.00
Planning
. Car $15,000.00
(2) Desks $2,000.00
Credenza $1,000.00
(2) Chairs $2,000.00
Countertop $1,000.00
Countertop with cabinets $1,000.00
Scanner $1,650.00
Software $1,000.00
Total Planning $24,650.00
TOTAL GENERAL FUND: $2,568,743.00
.
, .
1999 CAPITAL OUTLAY
. DEPARTMENT REQUESTED
Library - Operations
L.AN. $26,000.00
(2) Computers $3,800.00
File cabinet $1,070.00
Literature rack $1,000.00
C.D. shelving $2,000.00
Total Library - Operations $33,870.00
Library - Facility
Tile roof repair $7,000.00
Signs $2,000.00
Cornice repair $25,000.00
Stabilize exterior planters $25,000.00
Plaster repair $10,000.00
Fire escape repairs $6,000.00
Lighting improvements $2,000.00
Furniture repair/replacement $5,275.00
Air quality improvements $3,000.00
Total Library - Facility $85,275.00
. TOTAL LIBRARY FUND: $119,145.00
Parks
Mower and attachments $35,000.00
Aeravator with roller $12,200.00
Flower gardens on Main Street $6,000.00
Territorial Prison monument $15,000.00
Lowell Park sidewalk $2,000.00
Storage building $22,000.00
Picnic shelter at Northland Park $6,500.00
Re-wire backstop & ballfield at Northland $2,000.00
Picnic shelter at Washington $6,500.00
Picnic shelter at Lily Lake $6,500.00
Play equipment at Lily Lake $3,000.00
Drinking fountain at Ramsey $1,900.00
Barbecue grill at Ramsey $2,100.00
Basketball court at Schulenberg $29,000.00
Fence at Staples ballfield $3,200.00
Replace backstop at Staples $3,000.00
Meadowlark Park Improvement $130,000.00
Boardwalk at Lily Lake $20,000.00
. Flagpole at Lily Lake $2,500.00
TOTAL PARKS FUND: $308,400.00
1999 CAPITAL OUTLAY
.
DEPARTMENT
Parking Fund
Ticket writing system
Scooter type vehicle
REQUESTED
TOTAL PARKING FUND:
$13,500.00
$13,000.00
$26,500.00
Sewer
(2) Emergency pumps
Sewer plugs
Portable fuel tank
Trench compactor
Bucket for backhoe
Ventilation blower
Everett lift station conversion
Myrtle lift station conversion
Mrytle lift station building
Mrytle lift station generator
$5,000.00
$1,000.00
$1,000.00
$2,000.00
$1,500.00
$2,000.00
$60,000.00
$45,000.00
$30,000.00
$30,000.00
$177,500.00
TOTAL SEWER FUND:
.
GRAND TOTAL - CAPITAL OUTLAY 1998:
$3,200,288.00
TOTAL Bonded Capital Outlay:
General Fund:
Library Fund
Park Fund
Sewer Fund
Parking Fund:
$2,568,743.00
$119,145.00
$308,400.00
$177,500.00
$26,500.00
$3,200,288.00
TOTAL Bonded Capital Outlay:
.
.
08/05/98
PROPOSED 1999 TAX LEVY
General Tax Levy $2,728,258
(at State Mandated Levy Limit)
Debt Service Tax Levy $1,499,592
Total Tax Levy $4.227.850
For comparison purposes, the 1998 tax levy is shown below:
1998 General Tax Levy
1998 Debt Service Levy
1998 Total Tax Levy
$2,557,684
$1,659,302
$4,216,986
.
.
.
.
.
Pavable 1999 Tax levies
Fund #
306
Descri~tion Amount
1993C Capital Outlay 130,279
1994D Capital Outlay 21,961
I 996A Capital Outlay 537,482
1997 A Capital Outlay 134,870
1998 Capital Outlay 150,000
1998A Sports Complex 350,000
1999 Capital Outlay 175,000
308
325
326
328
399
Total: $1,499,592
Cancel Levies:
517
518
140,278
55,401
1994A Improvement
I 994B Improvement
08/04/98
. 1999 BUDGET NEW POSITIONS/INCREASES
WAGES & BENEFITS
DEPARTMENT/Position REQUESTED:
FINANCE
F.T. Overtime $11,802
POLICE
(2) F.T. Patrol Officers $88,084
P.T. (1/2) Secretary/Dispatch I $16,780
Sargent Promotion for Investigator $2,573
Increase F;T. overtime $20,052
FIRE
F.T. Overtime $14,213
P.T. (1/2) Secretary $16,930
P.T. Volunteers $2,556
INSPECTION
F.T. Building Inspector $42,674
PUBLIC WORKS
. F.T. Code Enforcement $42,674
STREETS
F.T. LEO $41,960
F.T. Promotion to Lead Worker $2,347
LIBRARY
P.T. Library Assistant $7,940
P.T. Library Associate $5,598
P.T. Library Associate $15,018
F.T. Assistant Library Director $10,587
PARKS
P.T. Overtime $1,077
F.T. Laborer $33,939
F.T. Secretary $38,739
Reclassify 1 F.T. laborer to LEO $11,811
(split with streets)
SEWER
F.T. Sewer Worker $42,327
PT. Sewer Worker $10,765
PARKING
. P.T. Enforcement $25,951
F.T. Overtime $1 ,128
GRAND TOTAL $507,525.00
','
.
.
.
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 98-17
August 4,1998
REGULAR MEETING
4:30 P.M.
The meeting was called to order by Mayor Kimble.
Present:
Absent:
Councilmember Bealka, Cummings, Zoller and Mayor Kimble
Councilmember Thole
Also Present:
Fire Chief Kallestad
City Attorney Magnuson
Community Development Director Russell
City Clerk Weldon
City Engineer Eckles
Building Official Zepper
Police Chief Dauffenbach
Park Director Thomsen
Press:
Julie Kink, Courier
STAFF REPORTS
Police Chief Dauffenbach reported that on August 15th the Stillwater City Chamber of
Commerce will be holding a celebration on Curve Crest Avenue and are requesting on street
parking during the event. The businesses in the area will be planning special events on their
property and using their parking lots for setting up tents. Anderson Windows has granted the
use of their parking lot for the event. A request was also made by Schoonovers to place a
large balloon on top of their building for the day. The Police Department will be
participating in this event by fingerprinting children at the Stillwater Medical Group.
The Chamber has requested approval to allow parking along Curve Crest and Washington
A venue. Parking on the streets in this area is legal, however, it is striped for four-lane
traffic. He recommended approval if they "cone off' the areas in which will be used for
parking.
Motion by Councilmember Bealka, seconded by Councilmember Cummings approving parking
along Curve Crest and Washington Avenue for Curve Crest Fest, August 15, 1998, and approving
the request to place a large balloon on the roof of the Schoonover building for the day. All in favor.
Community Development Director Russell informed Council a 62nd Street North Alternative
Plan meeting will be held at City Hall on Thursday, August 13th. .
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City Council Meeting 98-17
August 4, 1998
City Clerk Weldon requested Council set the date and time for the canvass of returns for the .
1998 Primary and General Elections.
Motion by Councilmember Zoller, seconded by Councilmember Cummings setting a date for the
canvass of returns for the 1998 Primary Election on Wednesday, September I 6th at 7:30 a.m. and
canvass of returns for the 1998 General Election for Wednesday, November 4th at 7:30 a.m. at City
Hall. All in favor.
Building Official Zepper informed Council he concurred with the recommendation of the
City Engineer regarding the need for a moratorium on new construction on the North Hill.
This item will be discussed as Unfinished Business, Item No.3, later in the meeting.
Adjourned to Executive Session at 5: 10 p.m. to discuss condemnation proceedings.
Mayor
Attest:
City Clerk
CITY OF STILL WATER
CITY COUNCIL MEETING NO. 98-17
August 4, 1998
.
RECESSED MEETING
7:00 P.M.
The meeting was called to order by Mayor Kimble.
Present: Councilmember Bealka, Cummings, Thole, Zoller and Mayor Kimble
Also Present: City Engineer Eckles
City Attorney Magnuson
Community Development Director Russell
City Clerk Weldon
Police Chief Dauffenbach
Planning Chair Fontaine
Press: Julie Kink, Courier
Mark Brouwer, Stillwater Evening Gazette
Motion by Councilmember Bealka, seconded by Councilmember Thole to approve the Minutes of
the July 21, 1998, Regular Meeting. All in favor.
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City Council Meeting 98-17
August 4, 1998
.
PETITIONS.INDMDUALS. DELEGATIONS & COMMENDATIONS
Motion by Councilmember Thole, seconded by Councilmember Zoller to adopt Resolution 98-202
commending Paul Glaser for over thirty-five years of service to the City.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
Mayor Kimble presented Paul Glaser with a Certificate of Appreciation and plaque for over
thirty-five years of service to the City of Stillwater.
OPEN FORUM
Jim Huntsman, 416 S. Fourth Street, requested information regarding his petition for
annexation. He stated he had never received a written response and questioned when the
property could brought be into the City. Mayor Kimble stated that a written response would
usually be the process, but Mr. Hunstman had attended the public hearing on April 6, 1993,
at which time the matter was discussed. City Attorney Magnuson stated there are additional
restrictions on the annexation process included in the Joint Powers area.
City Attorney Magnuson will meet with Mr. Huntsman and report back to Council at the
August 18 meeting.
.
CONSENT AGENDA
Motion by Councilmember Thole, seconded by Councilmember Bealka approving the Consent
Agenda. All in favor.
1. Resolution 98-193: Directing Payment of Bills
2. Resolution 98-194: Appointing election judges for 1998 Primary and General Election
3. Temporary on-sale liquor license, Valley Chamber Chorale, Dec. 11-13, 1998, and April 23-25,
1999, at Washington Co. Historic Courthouse
4. Resolution 98-195: Contract with Century College for Law Enforcement training program
5. Resolution 98-196: Employment of Steve Mandell as temporary seasonal worker
6. Resolution 98-197: Promotion of Lee land (Ken) Gilliam, Robert Kroening, and James Swanson
to Firefighter/Engineer Part-time, effective Aug. 1, 1998
7. Attendance at the International Association of Fire Chiefs Conference, Sept 9-14 - K. Kallestad
8. Attendance at the National Parks and Grounds Conference, Oct 25-28 - T. Thomsen
9. Contractor Licenses: Palmer West Construction Co., Inc., Rogers, MN; Miller Excavating,
Inc., Stillwater, MN; Arrow Sign Co., Ham Lake, MN; St. Croix Tree Service, Roberts, WI;
Aautomated Pool and Patio, Oakdale, MN
10. Resolution 98-198: Approving Cooperative Purchasing Agreement with the State of
Minnesota, Department of Administration for State Contracts.
11. Resolution 98-199: Temporary Employment of Anton Friant as lifeguard.
12. Resolution 98-200: Agreement with Coca-Cola Enterprises, Inc. for beverage services at sports
center
.
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City Council Meeting 98-17
August 4, 1998
13. Resolution 98-201: Contract with Gilbert Jansen for boiler maintenance services at City Hall
and Stillwater Public Library.
.
PUBLIC HEARINGS
I. Case No. V/98-45. This is the day and time for the public hearing to consider an appeal
from the Planning Commission for a request from John A. Prosser for a variance request to
the front yard setback (20 ft. required, 6 ft. requested) for the construction of first' and second
floor decks at 906 5th Avenue South in the RB Two Family Residential District. Notice of the
hearing was published in the Stillwater Gazette on July 24, 1998, and notices mailed to
affected property owners.
Community Development Director Russell reported that the Planning Commission denied
the request from John Prosser at their July 13, 1998 meeting with a vote of 6-0. The request
is for a variance to the front yard setback for a first and second floor deck. Future plans are
to add an attached garage to the west side of the house. Site restrictions and a steep slope to
the north mean that the driveway would have to be along the side of the house. David and
Julie Hartung, 910 South Fifth Avenue, have submitted a statement in opposition to the
request primarily because of the view impact to their property.
Gerald Fontaine explained the Planning Commission determined a lower deck could be
built, with some modifications, without a variance. They did feel the upper deck impacted
the view from the Hartung property. It would also be possible to build an upper deck on the
north side of the property. It was determined there was no hardship and therefore no basis .
for granting a variance.
The Mayor opened the public hearing.
James Lammers, representing Mr. Prosser, presented their request for the variance. He
stated it was not feasible to build a deck on the north side. The proposed upper deck would
have one deck support and would not block the view. In addition, the Hudson road
topography was too steep for access. The neighboring properties have closer setbacks; Mr.
Prosser is not asking for special privileges. To deny the variance would be to deprive him
of rights neighbors currently enjoy.
Karl Ranum, representing David and Julie Hartung, stated no hardship existed. The Council
should have no option but to uphold the denial of variance by the Planning Commission.
Mr. Hartung stated they have enjoyed a view of the river for twenty years. He asked to
correct Mr. Lammer's statement that high shrubs blocked their view until the time Mr.
Prosser removed them. Mr. Hartung stated the shrubs had always been maintained and
trimmed to a level to provide a river view. They were not maintained for a short period after
the house sold and before Mr. Prosser took possession of the property, thus allowing them to
grow to a level that may have given Mr. Prosser the mistaken impression the shrubs had
been that tall for an extended period.
The Mayor closed the public hearing.
.
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City Council Meeting 98-17
August 4, 1998
Motion by Councilmember Thole, seconded by Councilmember Bealka directing staff to prepare
extemporaneous findings for the approval of the variance for a first floor deck and denial of a
variance for a second floor deck at 906 5th Ave. S. and present findings at the August 18, 1998,
meeting. All in favor.
2. Case No. SUB/98-40. This is the day and time for the public hearing to consider a request
from Lloyd 1. Zieske for a resubdivision of 1412 West Olive Street (three lots) into two lots
of 10,350 and 8,050 square feet (10,000 square feet required) in the RA, Single Family
Residential District. Notice of the hearing was published in the Stillwater Gazette on July
24, 1998, and notices mailed to affected property owners.
A memo from Community Development Director Russell explained the request is to create two
lots, one on Ramsey street and one on Olive Street. An existing house is located at 1412 Olive
Street. The new Ramsey Street lot contains 10,350 square feet (10,000 square feet minimum lot
area in the RA District). Staff recommends approval of the resubdivision on the condition that
drainage easements shall be recorded along the property lines as required by the City Engineer.
The Mayor opened the public hearing. There were no requests to be heard. The Mayor closed the
public hearing.
Motion by Councilmember Bealka, seconded by Councilmember Thole, adopting Resolution 98-
203 approving the resubdivision of 1412 W. Olive Street (three lots) into two lots of 10,350 and
8,050 square feet in the RA, Single Family Residential District.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
3. Case No. SUB/98-48. This is the day and time for the public hearing to consider a request
from Folz, Freeman, Dupay and Associates, representing JoAnn Montbriand and Teresa
Maslowski, for a resubdivision of Lots 14, 16 and 18, Block 2, Greeley and Slaughter's
Addition into two lots of7,989 and 10,164 square feet at 211 North Owens Street in the RB,
Two Family Residential District (7,500 square foot minimum). Notice of the hearing was
published in the Stillwater Gazette on July 24, 1998, and notices mailed to affected property
owners.
Community Development Director Russell reported that the request is for approval to
resubdivide three lots into two lots. Lot 1 at 211 North Street would be 10,164 square feet
and would include the existing house and garage. Lot 2 will be 7,989 square feet (7,500
square feet is the minimum lot size allowed by the zoning ordinance in the RB District).
Staff recommends approval on the condition that it is reviewed and approved by the City
Engineer.
The Mayor opened the public hearing.
5
City Council Meeting 98-17
August 4, 1998
David Newburg, representing the applicants, stated he was present only to be available should .
Council have questions.
The Mayor closed the public hearing.
Motion by Councilmember Thole, seconded by Councilmember Bealka, to adopt Resolution 98-
204 approving the resubdivision of Lots 14, 16 and 18, Block 2, Greeley and Slaughter's Addition
into two lots in the RB, Two Family Residential District.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
4. Case No. ZAM/98-6. This is the day and time for the public hearing to consider a request
from Trail Head Development for the rezoning of Outlots A & C, Neal Meadows (20 acres)
located west of Neal Avenue and north of Boutwell Road, from AG, Agricultural
Preservation to RA, Single Family (10,000 square foot minimum). Notice of the hearing was
published in the Stillwater Gazette on July 24, 1998, and notices mailed to affected property
owners.
Community Development Director Russell reported that this is part of the recently annexed
area. The single family use is consistent with the residential character of the area and the
comprehensive plan. This rezoning is accompanied by a 19 lot subdivision request SUB/98-39.
The Mayor opened the public hearing. There were no requests to be heard. The Mayor closed .
the public hearing.
Motion by Councilmember Thole, seconded by Councilmember Zoller to have the first reading of
an ordinance amending the zoning map by rezoning Outlots A & C, Neal Meadows (20 acres)
located west of Neal Avenue and north of Boutwell Road, from AG, Agricultural Preservation to
RA, Single Family (10,000 square foot minimum).
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None.
5. Case No. SUB/98-39. This is the day and time for the public hearing to consider a
request from Trail Head Development for a 19-1ot, single family subdivision of Outlot A
& C, Neal Meadows located west of Neal Avenue and north of Boutwell Road in the
AG, Agricultural Preservation District (proposed RA). Notice of the hearing was
published in the Stillwater Gazette on July 24, 1998, and notices mailed to affected
property owners.
Community Development Director Russell reported that this is also a part of the newly
annexed area and the rezoning request ZAM/98-6. This request is to subdivide the 20 acre
site into 19 lots and a 3.45 acre outlot. This request has been approved by both the Planning .
Commission and the Joint Stillwater Town/City Board with the conditions of approval.
6
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City Council Meeting 98-17
August 4, 1998
These conditions include a five foot sidewalk along all streets, a site landscape plan, a
nature pathway, a grading/erosion control plan, and a utility plan. Lots 7 & 8 must meet the
50 foot setback, a site drainage plan, and a restrictive covenant shall be recorded and a
natural buffer signed. The Park Board reviewed the park dedication aspect of the project.
The subdivision proposes a .53 acre park and open space/conservation/trail easement. The
park dedication requirement is 9% NET developable land or just over 1 acre. A 25 % credit
for open space dedication can be given. However, the Park Board did not accept the parks
proposal.
Staff has met with the developers since the July 27 Parks Board meeting to look at a way of
maintaining the proposed subdivision design and increasing the parks and trailway
dedication. Two options are being presented for Council consideration, Options A and B.
Option A is similar in design to the subdivision approved by Planning Commission and
Joint Board, but has increased park dedication. Option B is a new subdivision design that
provides the required 1.13 acres. However, the design makes the development of Neal
Avenue lots difficult and the location is not central or a focal point and attribute to the
neighborhood. Staff, after reviewing the options with Council Park Board representative
Councilman Cummings, recommends Option A with the following additions: 1) developer
shall improve the recreation trail to the extent of trail dedication requirements ($4,275); 2)
shall provide a 20-foot recreation trail easement between Lots 1 and 2; an 8-foot recreation
trail shall be constructed along Summerfield Crossing from Boutwell to the north property
boundary; and 4) any developer-provided neighborhood park improvements shall be
coordinated with the Parks Board.
The Mayor opened the public hearing.
Jim Peterson, project manager for Trailhead Development, expressed concern that the park
dedication required was generous to excessive. He requested Council consider removing
the requirements to construct improvements that can't be used at this time, i.e., trails that
dead-end.
The Mayor closed the public hearing.
Motion by Councilmember Cummings, seconded by Councilmember Thole, to adopt Resolution
98-205 approving the 19-1ot, single family subdivision in the AG, Agricultural Preservation District
(proposed RA) of Neal Meadows Outlot A & C, with Park Dedication Option A, to include staff
recommended additions.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
UNFINISHED BUSINESS
1. Update and naming of new ice arena/sports complex.
7
City Council Meeting 98-17
August 4, 1998
Councilmember Thole stated he was in favor of a name using the fewest syllables. "Valley" is .
commonly used to refer to the St. Croix Valley. It would still refer to the area but the name
would be shorter.
Motion by Councilmemer Thole, seconded by Councilmember Bealka naming the ice arena/sports
complex the "Valley Sports Center".
Councilmember Cummings reported the Park and Recreation Board met July 2th and
recommended the facility be named St. Croix Valley Recreation Center. He noted a memo
from City Coordinator Kriesel stated the words "St. Croix" were used in the majority of the
discussions, correspondence, and solicitations for funds. Also, recreation denotes a place where
non-organized sports-related activities (walking, running, free skating, etc.) could take place as
well as the organized sports activities such as hockey and soccer.
Motion amended by Councilmember Thole and Councilmember Bealka to Valley Recreation
Center. 2-3 (Kimble, Zoller, Thole nay) Motion defeated.
Councilmember Zoller felt the name should be more specific; there are a lot of "valley's", i.e.,
Apple Valley.
Councilmember Bealka felt the City had "walked the extra mile" in the development and
construction of the complex; it should be named Stillwater Recreation Center rather than Valley
Recreation Center.
Motion by Councilmember Cummings, seconded by Councilmember Thole naming the ice
arena/sports facility the "St. Croix V alley Recreation Center". 4-1 (Bealka nay)
.
Mayor Kimble referred to a memo from Community Development Director Russell requesting a
change order for signage that includes an individual letter sign on the blank wall to the right
entry and a freestanding electronic reader board to announce facility events and activities. The
reader board will be located on the Market Drive/Orleans comer.
Motion by Councilmember Bealka, seconded by Councilmember Thole to adopt Resolution 98-206
approving the change order for signage at the St. Croix Valley Recreation Center.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
2. Approving Findings of Fact justifying establishing moratorium on new construction on
North Hill.
At the July 21, 1998, meeting, Council directed City Attorney Magnuson to prepare Findings of
Fact justifying establishing a moratorium on new construction on the North Hill. City Engineer
Eckles had requested the moratorium to allow for the completion of a feasibility study or master
plan for development on the North Hill.
.
8
City Council Meeting 98-17
August 4, 1998
.
City Attorney Magnuson presented the Findings which stated the North Hill has no sanitary
sewer or water facilities and the storm sewer system is either nonexistent or wholly inadequate.
Development is a threat to the health, safety and welfare since it must be developed without
municipal sanitary sewer or water facilities. Within the past year, the city has experienced
significant erosion, failed septic systems, contaminated wells, and minor flooding problems.
Until the City completes a feasibility study or a master plan for development of the North Hill,
the in-fill development will create more problems and make existing problems more difficult to
correct.
Motion by Councilmember Zoller, seconded by Councilmember Bealka, to adopt Resolution
98-207 approving and adopting the findings justifying establishing a moratorium on new
construction on the North Hill.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
3. Possible first reading of ordinance establishing moratorium on new construction on North
Hill.
Motion by Councilmember Bealka, seconded by Councilmember Cummings, to have the first ,
reading of an ordinance adopting a moratorium for the purpose of protecting the planning process
and the health, safety and welfare of the citizens of Stillwater by restricting and prohibiting
building development or subdivisions on parts of the North Hill.
.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
4. Report on lake water quality.
City Engineer Eckles reported staff has talked to the Soil and Water Conservation District,
which is monitoring the lakes in Stillwater and Washington County. The Secchi disk
readings for Long, Lily and McKusick Lakes show that the water quality in 1998 is better
than what we saw in 1997 and compares very closely to water quality readings in 1995. The
data also seems to show that there currently is no downward trend on these lakes, nor is
there any significant difference from what has occurred in other lakes in Washington
County. No action necessary
COMMUNICATIONSIREQUESTS
1. Darrell Sorenson - Request for Boutwell Rd. traffic investigation
A letter was received from Mr. Sorenson asking Council to consider investigating the traffic
conditions on the turn from Myrtle onto Boutwell Road. He feels that this is a difficult turn
to make and suggests that the speed limit be lowered on Myrtle Street, a guard rail be
installed on the east side of Boutwell, and a reduction in the curve from an east bound turn
. from Myrtle onto Boutwell.
9
City Council Meeting 98- 17
August 4, 1998
Council referred this item to Police Chief Dauffenbach for review and recommendation.
.
2. River Valley Arts Council - Request for 1999 general operations gift.
The River Valley Arts Council submitted a request for $3,000 in general operating support
for 1999. The money will be used for the Art Crawl and Festival, School Arts Program,
RV AC Newsletter and all the other services RV AC provides to the community.
Council referred this item to staff for consideration during the 1999 budget process.
STAFF REPORTS (continued)
Police Chief Dauffenbach reported he received a request from KDWB Radio to do a live
broadcast at Lowell Park from 6-9 p.m. next Thursday. They are requesting the use of five
parking spots in front of the pump house during the broadcast.
Motion by Councilmember Thole, seconded by Councilmember Bealka approving the use of five
parking spaces in front of the pump house in Lowell Park by KDWB Radio during a remote
broadcast on Thursday, August 6. All in favor.
ADJOURNMENT
Motion by Councilmember Thole, seconded by Councilmember Bealka to adjourn at 9:07 p.m. All .
in favor.
Mayor
Attest:
City Clerk
Resolution 98-193: Directing Payment of Bills
Resolution 98-194: Appointing election judges for 1998 Primary and General Election
Resolution 98- 195: Contract with Century College for Law Enforcement training program
Resolution 98-196: Employment of Steve Mandell as temporary seasonal worker
Resolution 98-197: Promotion of Leeland (Ken) Gilliam, Robert Kroening, and James Swanson to
Firefighter/Engineer Part-time, effective Aug. 1, 1998
Resolution 98-198: Approving Cooperative Purchasing Agreement with the State of Minnesota,
Department of Administration for State Contracts.
Resolution 98-199: Temporary Employment of Anton Friant as lifeguard.
Resolution 98-200: Agreement with Coca-Cola Enterprises, Inc. for beverage services at the sports .
center
10
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City Council Meeting 98-17
August 4, 1998
Resolution 98-201: Contract with Gilbert Jansen for boiler maintenance services at City Hall and
Stillwater Public Library.
Resolution 98-202: Commending Paul Glaser for over thirty-five years of service to the City.
Resolution 98-203: Approving the resubdivision of 1412 W. Olive Street (three lots) into two lots
of 10,350 and 8,050 square feet in the RA, Single Family Residential District.
Resolution 98-204: Approving the resubdivision of Lots 14, 16 and 18, Block 2, Greeley and
Slaughter's Addition into two lots in the RB, Two Family Residential District.
Resolution 98-205: Approving the 19-1ot, single family subdivision in the AG, Agricultural
Preservation District (proposed RA) of Neal Meadows Outlot A & C, with Park Dedication Option
A, to include staff recommended additions.
Resolution 98-206: Approving the change order for signage at the St. Croix Valley Recreation
Center.
Resolution 98-207: Approving and adopting the findings justifying establishing a moratorium on
new construction on the North Hill.
11
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CITY OF STILLWATER
CITY COUNCIL MEETING NO. 98 - 18
August 11, 1998
Special Meeting
4:30 P.M.
CALL TO ORDER
The meeting was called to order by Mayor Kimble at 4:30 p.rn.
Present: Councilmembers Thole, Zoller, Bealka, Zoller and Mayor Kimble
Also Present: City Coordinator Kriesel
City Attorney Magnuson
Finance Director Deblon
City Engineer Eckles
Community Development Director Russell
Police ChiefDauffenbach
Press : None
1.
1999 BUDGET WORKSHOP
Finance Director Deblon and City Coordinator Kriesel presented Council with
information on the proposed 1999 Budget.
Department budget proposals were presented by the following: City Engineer Eckles,
Community Development Director RU3sell, Police ChiefDauffenbach, and Finance
Director Deblon.
2. OTHER BUSINESS
I. Authorizing Payment of Transaction Fee for Repurchase of Aiple Property
City Coordinator Kriesel informed the Council that the City has been able to negotiate
with the Union Pacific Railroad Company a transaction fee of $7,500 for the Aiple
Property. This is less than the minimum transaction fee that the railroad requires for any
real estate conveyance on the basis of the rights that the City would have in the parcel
and that the railroad has actually obtained a conveyance of the land by mistake.
Motion by Councilmember Thole, seconded by Councilmember Cummings authorizing
Resolution 98-208 for payment of$7,500.00 in transaction fees for repurchase of the Aiple
Property.
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2.
Request for Advertisement of Administrative Assistant Position.
City Coordinator Kriesel informed Council that Marcy Cordes, Administrative Assistant
will be leaving her position at the end of August and requested permission to advertise to
fill this vacancy.
Motion by Councilmember Thole, seconded by Councilmember Cummings authorizing City
Coordinator to advertise to fill Administrative Assistant position.
3. Salary and Longevity Pay Schedules and Hospital/Medical Insurance
Contribution for Administrative Assistant.
City Coordinator Kriesel informed Council that salary and benefit increases had not been
given to the Administrative Assistant for 1998 and requested a 3% increase and up to
$375.00 per month toward employers group health and long-term disability insurance,
including dependant coverage.
Motion by Councilmember Cummings, seconded by Councilmember Thole approving
Resolution 98-209 authorizing salary and longevity pay schedules and Hospital/Medical
Insurance contribution for Administrative Assistant.
ADJOURNMENT
Motion by Councilmember Bealka, seconded by Councilmember Zoller to adjourn the meeting
at 8:55 p.m.
Mayor
Attest:
City Clerk
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CITY OF STILLWATER
CITY COUNCIL MEETING NO. 98 - 19
August 12, 1998
Special Meeting
4:30 P.M.
CALL TO ORDER
The meeting was called to order by Vice-Mayor Thole at 4:30 p.m.
Present: Councilmembers Thole, Zoller, Bealka, Zoller
Also Present: City Coordinator Kriesel
City Attorney Magnuson
Finance Director Deblon
Parks Director Tim Thomsen
Building Official Zepper
Press: None
1.
1999 BUDGET WORKSHOP
Finance Director Deblon and City Coordinator Kriesel presented Council with
information on the proposed 1999 Budget.
Department budget proposals were presented by the following: Parks Director Thomsen,
Building Official Zepper, City Attorney Magnuson, and City Coordinator Kriesel.
2. OTHER BUSINESS
1. Request from John's Bar for temporary extension of premises for on-sale Liquor
License for August 20, 1998, 35th Anniversary Celebration
City Coordinator Kriesel presented Council with a request from Linda Hinz of John's Bar
to temporarily extend their rremises for on-sale liquor license for August 20, 1998. They
will be celebrating their 35t Anniversary and would like to use part of their parking lot
for the celebration. The parking lot will be fully fenced in with the only access through
the bar. They would be using the parking lot from 4:30 p.m. to l2:30 p.m. and no liquor
will be sold outside.
Motion by Councilmember Cummings, seconded by Councilmember Bealka approving
temporary extension of premises for on-sale liquor license for August 20, 1998 for the 35th
Anniversary Celebration ofJohn's Bar contigent upon review and approval of the Police
Department.
ADJOURNMENT
Motion by Councilmember Cummings, seconded by Councilmember Zoller to adjourn the
meeting at 8:17 p.m.
Mayor
Attest:
City Clerk
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Cit~ re
g tiQQwoteil. uvl illllllegoto
Cp ilocQomotiolll
WHEREAS, serious social problems concern our nation and threaten its future; and
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WHEREAS, connecting with others and working together through volunteer service can
bridge the differences that separate people and help solve serious social problems; and
WHEREAS, we, the American people, have a tradition of philanthropy and volunteerism;
and
WHEREAS, more than I million self-sacrificing individuals touched and enhanced the lives
of millions on the seventh annual day of doing good by giving where there was a need,
rebuilding what had been torn down, teaching where there was a desire to learn and inspiring
those who had lost hope; and
.
WHEREAS, USA WEEKEND and its affiliate newspapers, and The Points of Light
Foundation and its affiliate Volunteer Centers, have joined to promote an annual national
day of doing good that celebrates and strengthens the spirit of volunteer service; and
WHEREAS, volunteer service is an investment in the future we all must share;
NOW, THEREFORE, I, JAY L. IGMBLE, as Mayor of the City of Stillwater do hereby
proclaim October 24, 1998, as
MAKE A DIFFERENCE DAY
in Stillwater, Minnesota, and urge my fellow citizens to observe this day by connecting with
friends, fellow employees and relatives, and with religious, school and civic groups to engage
in projects benefiting their community.
In witness whereof, on this l8th day of
August, 1998, I have hereunto set my hand
and caused the seal of this citv to be affixed.
JUa~Oi~
,
.
of The Sf. Croix Valley Area
August 5, 1998
Mayor Jay Kimble
City of Stillwater
216 N. 4th St.
Stillwater, MN 55082
Dear Mayor Kimble
October 24, 1998 is Make A Difference Day, a national day of volunteering.
Since 1992, USA Weekend Magazine and the Points of Light Foundation,
through a national network of volunteer centers, have challenged Americans to
devote the fourth Saturday in October to community service.
Imagine the work t.hat will be done when organized community teams rake and
clean-up yards for residents who cannot manage the task themselves due to
physical limitations in Stillwater, Oak Park Heights, Bayport and Lake Elmo.
Community Volunteer Service, United Way of the St. Croix Valley, Stillwater
Good Samaritan Center, Crisis Nursery of Washington County, Walmart of Oak
Park Heights and the Stillwater Rotary Foundation are local sponsors for the
Rake A Difference on Make A Difference Day initiative.
.
In order to attract optimum participation in Make A Difference Day, we are asking
that you proclaim October 24, 1998 Make a Difference Day in the City of
Stillwater Please find the enclosed sample of a proclamation that maybe
revised as needed. We request that the proclamation be presented at your city
council meeting prior to October 24th
Enclosed please find further details on Make A Difference Day. We invite you,
your family and your staff to become involved on Saturday, October 24_
Thank you for your time and consideration. It is the hope of everyone involved
in planning the Make a Difference Day event that you will see it worthy of your
support.
Best Regards,
~~
Jennifer Fariss, Make a Difference Day Coordinator
.
Volunteer Center of Washington County 0 Stillwater Senior Center. Holiday Bureau. Transportation Service
2300 Orleans 81. W., Stillwater, MN 55082 · 612-439-7434 Fax: 612-439-7616
UnH;ed Wa\j
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~ EICHTH A'\NUAl MAKE A DiffERENCE DAY
.
ean UP YOUR STREET
OR PAINT A SC 00
OR teac
SOMEONE TO READ
OR PITCH IN AT A
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BANK
.
There are so m.Jnv ways we can make a difference. Imagine the possibilities
If each of us spent one day helping other people. dOlrlg something as
simple as readlrlg to a child - or as big as reclaiming a neighborhood
On Saturday. Oct. 2-+. jOin more than 1 million people across the country
\vho are making a difference. Spend the day doing something to Improve Ollr
community or help someone in need
MAKE A DIFFERENCE DAY
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Jain the eighth annual
Make A Difference Day
Saturday, Oct. 24
Here's whC1t you carl do right here irl our C1reC1. PleC1se cC111 C1rlcJ ask hO\\ you carl help.
Our prOject:~ CliK~e..n~e.--_O_O -----
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To beneiitJJ~iSh.ho('~__ in-J')~dof-a6S"~~-~~7n~
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MAKE A DIffERENCE DAY
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RAKE A DIFFERENCE
ON
IVIAI(E A DIFFERENCE DAY
Home Owner Registration Form
First !'lame:
Last Name:
Phone l'Iumber: Days
Evenings
Street Address:
City & State:
Zip Code:
Yard Size:
.
Directions to Home:
_Yes, I have homeowners liability insurance.
l'Iame of Insurance Company:
i\arne of Agent:
Phone :"iumber of Agent:
Referred By:
_I am unable to rake my property due to hardship and am unable to pay for
this senice.
_I agree that the volunteers "ill rake my property and bag the leaves, pl:1ce
curbside and ,viII bring their o\vn rakes and gloves. The volunteers are not to be
asked to perform any other chore services.
Applicant Signature
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MAKE A DiffERENCE DAY
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Ri\KE A DIFFERENCE
ON
l\IAKE A DIFFERENCE DAY
Volunteer Sign-up Form
l'iame of Organization, Group, Family, Individual (circle one):
Contact Person:
Phone i\umber:
. Street Address:
City & State:
Zip Code:
List Volunteers 21 and OYer (please use back of form if needed):
List Volunteers 13-21 (please use back of form if needed):
Preferred \YorkSite: (please circle one)
Stilhvater, Oak Park Heights, Lake Elmo, Bayport, 1\0 Preference
Yes, you have my permission to photograph me/and/or my group for :\lake
A Difference Day publicity purposes
.
i\ote: Volunteers are responsible for their o,\n transportation to the "ork site and
need to bring your o"n rakes and gloves.
.
.
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MEMORANDUM
TO:
Mayor and City Council
Cindy Shilts, Building Inspector cb
FROM:
DATE:
August 18, 1998
RE:
ON-SITE SEPTIC SYSTEM PERMIT FOR SINGLE FAMILY
RESIDENCE LOCATED AT 1911 N. 1 ST STREET
Discussion:
The request is to construct a single-family residence on a lot of 15,000 square feet in the
North Hill area. No city sewer service is available to the area. Sanitary and water service
is not currently available in the area.
The applicant has percolation tests for this site and drainfield location altd" layout and
appears to meet Washington County guidelines. "\"
Recommendation:
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Approval of on-site septic system.
Findings:
There is no feasible way of providing city sewer service to the lot at this time.
.
Memorandum
To: Mayor Kimble and City Council Members
cc: Nile Kriesel
From: Chief Larry DaufIenbach
Date: 08113/98
Re: Market Place Car Wash
On august 6,1998, I met with the owner of Market Place Car Wash, JefIHouse. JefIhad informed
me that they had completed sound proofing one blower at the car wash and wanted a sound reading
on. that blower. I had CSO jacoboson conduct the test. The test revealed that he was a 2 decibels
9.y~r;:~e limit on the West Side of the building. On the east side of the building, he was 4 decibels
over.lhe.1imit of 65 decibels. This was a reduction of 10 decibels.
.:::
:!.~f!~~going to order the soundproofing of the second blower and consult with the manufacturer
abQ'OHmaJler blower motor to reduce the sound under the legal limit. It should be noted that there
~~:~ij~cant drop in noise level with the soundproofing of the one blower.
..........-...........................................-.....................................................................................................................
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-------------------------------------.---------------------------------------
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.............................................."........................................".............".......-.................................-.........................
---------------------------------.-..----------------.-------.-------------------------------..-.--------------.------
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August 26, 1998
Southwest Recreational Industries, Ine.
701 Leander Drive
Leander" Texas 78641
Attn.: Bruce Layman
Re: St. Croix Valley Recreation Center
Stillwater, MN
ee accept your proposed change in E-layer as per you attached memo dated August 20, 1998. The
turf is to remain as per original contract. This change is made with no charge to the City of Stillwater.
Thank you for installing a superior product.
Cc: City of Stillwater (Steve Russell)
Ankeny-Kell (Eric Lagerquist)
Stefan/Larson (rim Stefan)
GWO Superintendent (Bob Nelson)
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HUu ~4 >~~ 17:12 FR ASTROTURF SOUTHWEST
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- SPORTS SURFACES
512 259 4221 TO 9-16124398555--6 P.02/02
August 20, 1998
GEORGE W. OLSEN CONSTRUC~%ON CO. INC.
Mr. Dick Olsen - Project Manager
1902 South Greely street
Stillwater, MN 55082-0020
(612) 439-5410
RE: ST. CROIX VALLEY SPORTS COMPLEX
Via Facsimile (6~2) 439-8555
Dear Mr. Olsen:
Thank you for taking the time to meet with us Tuesday, August 18th.
As was discussed, the AstroGrass over 10 mm alloy pad cannot be
properly installed OVer the designed subbase. Southwest
Recreational Industries, Inc. proposes to install a 26 mm single-
lift E-layer in lieu of the 10 rom alloy pad. The E-layer is a
better underpad for the owner's uses and the system can be properly
installed over the designed subbase.
The E-layer would ordinarily cost approximately an additional
$75,000 versus the 10 mm alloy pad. Southwest Recreational
Industries, Inc. is Offering the 26 mm E-layer pad to the City of
stillwater at no additional cost.
This system will give the owner a superior playing surface to be
installed over the specified subbase.
Please confirm acceptance of this proposal as soon as possible.
Our installation crew will be on site between AUgust 31st and
September 3rd, 1998 to begin this installation.
If you have any questions or comments, please call me at 1-800-233-
5714.
/
V. Layman
President Operations
BVL:jlh
701 LNnder Dr,
er, T~l<as 78641
IS 1~) 259-0080
(800) 233.5714
(512) 259-4221
** TOTAL PAGE.02 **
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MEMORANDUM
August 13, 1998
TO: Mayor and City Council
FROM:
)L----
1:(
Klayton H. Eckles
City Engineer
SUBJECT: Condition of Meadowlark Park
DISCUSSION:
During the budget discussions the City Council inquired about the condition of
Meadowlark Park. By way of background, in August of 1997, the City worked with two
contractors namely Glen Rehbein Company and Raleigh Trucking as well as City crews
to complete some landscaping improvements on this park. The improvements were
completed in the fall of 1997. Recently there has been some concern expressed about the
final grading of the park. It may be that some additional leveling and placement of
additional topsoil will be necessary to bring the park to its final grade.
It appears that it will be the City's responsibility to make any additional
improvements necessary to bring the park to grade. At one time, Trailhead Development
had offered to make park improvements, in lieu of a park contribution. What happened
instead was that the Developer made a full park contribution and when bids were
received on making the park improvements, the developer's contractor was much cheaper
than any other contractor. Therefore the developer's contractor, Glenn Rehbein, was
hired to remove bituminous from the site, transplant some trees, import fill and level the
site. Raleigh Trucking was hired to bring in additional topsoil. The City added storm
sewer pipe and made some other miscellaneous improvements.
It is not anticipated that the park will be completely improved this year. Council
is currently considering the nature and cost of park improvements for the 1999 budget. In
the meantime we may wish to make some final grading improvements to level the
surface. Note however, it is possible some areas will again be disturbed when final
improvements are constructed. It is estimated that such action would cost approximately
$2000-$4000. This is not an item that was budgeted for this year.
ACTION REQUIRED:
If Council desires to complete final leveling and grading of Meadowlark Park
prior to expected 1999 park improvements Council should pass a motion directing staff to
obtain quotations for this improvement.
MEMO
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August 14, 1997
.
TO: Mayor and City Council
FROM: Klayton H. Eckles JL,(
City Engineer .
SUBJECT: Meadowlark Park Landscaping Improvements
Project No. 9717
DISCUSSION:
The Meadowlark Park grading improvements are in full swing. As the mass
grading was completed, it was discovered that the site was deficient in top soil. By
grading the site some ofthis topsoil is lost as well making the park very short on top soil.
Weare recommending, in addition to the mass grading, topsoil be added to the park
improvements. Staffhas received a quote from Raleigh Trucking to bring in 200 cubic
yards of topsoil at a cost of $9.00 per yard or $1,800. Also up to six hours of dozer work
would be necessary at a cost of$65.00 per hour or $390 to spread the top soil.
RECOMMENDATION:
Staff is recommending Council accept the proposal from Raleigh Trucking for the .
placing and spreading of topsoil at Meadowlark Park for the cost of $2,190.
ACTION REQURIED:
If Council concurs with the recommendation, Council should pass a motion
adopting Resolution No. 97-_, ACCEPTING PROPOSAL FROM RALIEGH
TRUCKING TO COMPLETE ADDITIONAL LANDCAPE IMPROVMENTS TO
MEADOWLARK PARK (pROJECT NO. 9717)
.
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-----~-~-p~---'"_.--,.- ~-" ".
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RESOLUTION NO. 97- 132
ACCEPTING BID AND AWARDING CONTRACT FOR
GRADING OF MEADOWLARK PARK
WHEREAS, the City received bids for the grading of Meadowlark Park to improve drainage
problems;;
AND, WHEREAS, it appears that Glenn Rehbein Excavating, Inc., of Blaine, Minnesota is the'
lowest responsible bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
STILLWATER, MINNESOTA:
The Mayor and Clerkare hereby authorized and directed to enter into a contract with
Glenn Rehbein Excavating, Inc. of Blaine, Minnesota in the name of the City of
Stillwater for the grading of Meadowlark Park according to the grading plans prepared by
the City of Stillwater.
.Adopted by the City Council this 3rd day of June, 1997.
~
ATTEST:
~,,",O'J {, lJJJ.-.-
CIT CLERK
.-
".
MEMORANDUM
TO: Mayor and City Council
FR: Steve Russell, Community Development Director ~
.
DA: May30, 1997
RE: APPROVE CONTRACT FOR GRADING OF MEADOWLARK PARK
The city has received bids for grading Meadowlark Park to improve drainage problems. The
total estimate for grading, pipe laying and tree transplanting is $15,606. The grading part of the
project is $8,500. This is an excellent price for the work proposed (because the constructor is the
contractor for the lnterlachen subdivision project). This improvement is being coordinated with
the neighbors.
Recommendation: Approval of bid
Attachment: Rehbein Bid.
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8651 NAPLES ST. N.E. · BLAINE, MN 55449-6724 · (612) 784-0657
CITY OF STILLWATER
216 North Fourth Street
Stillwater, MN 55082
Attention: Tim Moore
30 May, 1997
FAX #439-0456
Reference: BID FOR MEADOW LARK PARK
Dear Tim:
Our price for the bituminous removal is $1,540.00. Our price for 220 feet of 12" RCP, flared-
end section, catch basin, transplanting 7 trees, importing fill and finish grading site is
$15,966.00 for a total of $17,506.00.
.
Credit to City for cost of fill is $1,900.00 (from Jim Peterson) for a total bid of $15,606.00.
If you have any questions, please call me at 784-0657.
kb
.
Sincerely,
CD-~~
Dirk Rehbein
Project Coordinator
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LIST OF BILLS
EXHIBIT "A" TO RESOLUTION 98-210
.
Abrahamson Nurseries
Amoco Sprint
Aspen Mills
AT&T
AT&T Consumer Lease
AT&T Wireless
Beberg, Donald L.
Bonestroo, Rosene, Anderlik
Braun Intertec
Capital Communications
Carlson Equipment
Carquest
Catco Parts
Clarey's Safety Equipment
Computer Maintenance Corp.
Coverall Cleaning Concepts
CY's Uniforms
Dac Industries
Danko Emergency Equipment
Earl F. Anderson
Emergency Apparatus
Fina Fleet Fueling
Fire/EMS Center
Fred's Tire Service
G&K Services
Geo W. Olsen Construction
Goodwill/Easter Seal
Harvest States
Horizons, Inc.
ICMA Distribution
Interstate Detroit Diesel
Jansen's Cleaning Service
Lillie Suburban Newspaper
Linner Electric
M Lee Smith Publishers
Mac Queen Equipment, Inc.
Magnuson Law Firm
Maple Island Hardware
Maxim Technologies
Menards
Metropolitan Council
Mil Term Life Insurance
Mogren Sod
Municipal Code Corporation
Nardini Fire Equipment
Packaging Store, The
.
Perennial Plants, Fabric Rolls
June, July Fuel
Shirts, Patches
Telephone
Telephone Equipment Lease
July Cellular Charges
Sight Pusher
Liberty & Legends
Consulting Services
Maintenance Contract
New Spades for Jack Hammers
Vehicle Maintenance Supplies
Parts for No.4 Dump Truck
Folding Ladder, etc.
17" Monitor
Cleaning Service
Boots-Zeuli
Toilet Cleaner
Set Bunker Gear
Signs for 72nd Street
Repair Unit 6107
Fuel for Inspection Trucks
Fire School Tuition
Tire & Mounting
Uniform Cleaning
Sports Complex
July 98 ADC Expenses
Bags of Chloride
Kolliner-Aiple Professional Services
Supervisory Manuals
Repair Jake Brake, Transmission
Old Prison Maintenance
Lifeguard Ad
Outlets, Bulbs
ADA,FMLA,WC Manual
Repair Vactor Pump
Prosecution, Litigation, etc.
Nuts, Bolts, Screws, etc.
Extraction & Gradation
Cedar Post, Paint, etc.
SAC Monthly Charges
Life Insurance
Sod for Storm Repair
Pages, Zoning Reprints
Check Fire Extinguisher @ Garage
Ship VCR, Repair Insurance
110.33
4,629.92
287.06
107.27
26.77
43.24
114.00
1,578.57
330.50
285.00
135.15
181.02
44.39
228.98
468.60
2,369.63
1,161 .28
86.23
968.30
101.93
159.00
60.50
500.00
49.54
2,827.07
701,277 .00
335.49
257.00
3,800.00
69.20
906.16
1,054.00
77.60
47.50
53.00
1,898.12
7,061.33
25.14
1,512.00
390.11
5,320.50
1,863.44
493.25
2,020.49
56.96
27.85
Pitney Bowes
Polar Chevrolet
Quantum Digital Imaging
Quill Corporation
Raleigh Trucking
Roettger Welding
Rose Floral
Russell, Stephen
Saint Croix Car Wash
Saint Croix Office Supplies
Seminars & Company
Shorty's
Stack Land Surveying
Stillwater Equipment Company
Stillwater Gazette
Stillwater Glass
Stillwater Lions Club
Stillwater Medical Group
TA Schifsky & Sons, Inc.
Tennis Court Doctor
The Turning Point
Tower Asphalt
Transportation Components
Treadway Graphics
Valley Trophy
Vicom, Inc.
Viking Office Products
Walmart
Warning Lites, Inc.
Washington County
Wasington County Trasurer
Watson, Dennis E.
Weldon, Morli
Wipers & Wipes, Inc.
Service on E570
Gas Tank Sender-Unit 208
Blue Prints-Park Renovation
Fax Machine Ribbon Refill
Black Dirt
Street Department-Iron & Pipe
Sympathy tributes
Lunch-Ryland Development
June Car Washes
Printer Cartridges, etc.
97 Building Code Study Guide
June, July Laundry
Locating High Water Line, etc.
Metal Clip Compartments
Public Hearing Notices, etc.
Windshield-Unit 205
July-Sept Dues
Pulmonary Tests
Asphalt & Tack
Paint & Strip Courts
Business Cards
98 Streets
Mirror for 1 Ton Dodge
Daren Lion, Pencil, Catalog
Name Plate
Labor for Phone Changes
Hole Puncher, Pens, etc.
Batteries, Video Tapes, etc.
Road Closed Sign for Parcels
Record SPV & Variance
"Miss Piggy" Rent 2nd Quarter 1998
Add Batch #, etc.
Mileage, Lodging, Meals
Case of Roll Towels
116.67
230.90
19.65
43.37
199.78
130.00
149.11
14.86
53.88
268.25
59.00
120.29
5,700.00
110.48
127.08
500.00
78.00
1,062.00
2,349.11
2,650.00
130.97
112,838.51
55.28
147.79
8.20
595.00
77.89
113.08
246.83
220.00
525.00
380.00
294.35
121.41
.
.
.
.
Qiillwater
'~;..- ~
'" "'" '" " ""."'so~ J
APPLICATION FOR PERMIT TO SELL
Permit No
9911
Location Lily Lake Park
Organization Stillwater Glass Company
Organization Type (Individual, For-Profit, or Non-Profit) Non Profit Organization
First Name Chris Last Name Soller
Address 14829 North 50th Street Date of Birth:
City Stillwater State MN Zip 55082
Mailing Address (if different than above)
Home Phone
Work Phone 665-6907
Event (softball game, wedding, etc. Ball Tournament
Type of Activity (fund raiser, dancing, music etc.)
.eginning Day: Friday, September 11, 1998
Ending Day Sunday, September 13, 1998
Selling of Beer 3-2 ~
Selling of Beer (over 3-2)* 0
Selling of Liquor* 0
Selling of Wine* 0
Fund Raiser Tournament
Beginning Time 6:00 PM
Ending Time 8:00 PM
*Requires a temporary license through MN Liquor Control
;4- ;;Q:
Tim Thomsen, Parks Director
-
OFFICE USE ONLY
Permit to Sell Issued
o
Approved by City Council on
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CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121
RESOLUTION 98-
.
AMENDING RESOLUTION 98-133
CHANGE ORDER #6
FOR THE ST. CROIX VALLEY RECREATION CENTER
WHEREAS, the cost for the completion of the southside bleachers was incorrectly listed
at 259,877, and
WHEREAS, the rearrangement of the concession area and office at an approximate cost
of $10,000 was not included in Change Order #6, but will be included in a future change
order; and
WHEREAS, the cost to fix the bad soils at a cost of $9750 was approved by Resolution
98-191, Change Order # 8;
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater,
Minnesota, that Resolution 98-133 is hereby amended as follows:
That Change Order # 6 for the construction of the St. Croix Valley Recreation
Center in the amount of$257,899.00 is hereby approved:
Change Order # 6
.
1.
2.
3.
Precast Bleachers
Footing Excavation
Masonry, doors, interior
finishes, structural steel,
Railings & seating
$ 67,179
$ 5,120
$178,,089
Total
$257,899
Adopted by Council this 18th day of August, 1998.
Jay Kimble, Mayor
Attest:
Morli Weldon, City Clerk
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Memorandum
August 14, 1998
To:
Mayor & Council ~ .
Marcy Cordes, Administrative Assist~~
Maintenance of heating and air-conditioning systems
From:
Re:
Background
Attached are copies of agreements between the City of Stillwater/Stillwater Public Library and
Equipment Supply for HV AC maintenance and repair. Equipment Supply has been servicing
both old and new systems for the City for some years, and their technicians are very familiar
with the City Hall, Library and Fire Department facilities.
The contract total of $2,976.00 for the Library represents an increase of approximately 3% over
last year. The $2,736.00 total for City Hall represents a reduction of 11 % due to cost savings
from the City's newer equipment.
Recommendation
Approval of attached agreement with Equipment Supply for HV AC maintenance and repair
servIces.
~.L{
Commercial
Contract# SMc'-?1g
Date: JULY 1, 1998
EQUIPMENT SUPPLY INC.
SALES & SERVICE
593 NORTH FAJRVIEW AVENUE. ST. PAUL, MN 55104
Air Conditioning & Heating
Computer Rooms
Refrigeration
Boilers
Industrial
24 HOUR SERVICE
646-2571
646-2971-Fax
PREVENTIVE MAINTENANCE
AGREEMENT
FOR:
CITY OF STILLWATER CITY HALL
CITY: STILLWATER
AJ)DFlESS: 216 FOURTH STREET NORTH
ZIP: 55082
PHONE: 439-6121
ATTENTION: MR. NILE KRIESEL
Affirmative Action Equal Opportunity Employer
.
.
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EGUIPMENT SUPPLY INC.
SALES & SERVICE
FAX: 646-2971
24-HOUR PHONE: 646-2571
593 NO. FAIRVIEW AVE., ST. PAUL, MN 55104
June 26, 1998
City of Stillwater City Hall
216 Fourth Street North
Stillwater, MN 55082
Attention: Mr. Nile Kriesel
SMC-239
Dear Mr. Kriesel,
Please find enclosed a copy of your new Preventive Maintenance Contract.
The contract price will be $2736.00 per year.
.
I have attached a copy of the contract which has the equipment list and the check list
we use when we do your maintenance checks.
We currently have maintenance checks scheduled for January, April, July, and October.
Please call if you have any questions or if we can be of any further service.
Yours truly,
JJ~
Ted T ruckenbrod
Accepted by:
Date:
.
AFFIRMATIVE ACTION. EQUAL OPPORTUNITY EMPLOYER
F ..,. EGUIPMENT SUPPLY INC.
SALES & SERVICE
FAX: 646-2971
24-HOUR PHONE: 646-2571
593 NO. FAIRVIEW AVE., ST. PAUL, MN 5510
Mechanical Contractors: HEATING - AIR CONDITIONING - REFRIGERATION
June 26, 1998
City of Stillwater Public Library
225 North Fourth Street
Stillwater, MN 55082
Attention: Mr. Nile Kriesel
SMC-238
Dear Mr. Kriesel,
Please find enclosed a copy of your new Preventive Maintenance Contract.
The contract price will be $2976.00 per year.
I have attached a copy of the contract which has the equipment list and the check list
we use when we do your maintenance checks.
.
We currently have maintenance checks scheduled for January, April, July, and October.
Please call if you have any questions or if we can be of any further service.
Yours truly,
~~~J
Ted T ruckenbrod
Accepted by:
Date:
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AFFIRMATIVE ACTION' EQUAL OPPORTUNITY EMPLOYER
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.
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SERVICE AGREEMENT GUIDELINES
EQUIPMENT SUPPLY, INC. will service all equipment listed under this service agreement.
All work will be done by Qualified Service Technicians. We will also provide a selected
preventive maintenance service of all the equipment covered under this agreement. The
equipment is to be in good operating condition at the start of this agreement.
This agreement is based on a regular 8:00 a.m. to 4:30 p.m. work day, 5 days per week.
However, we will be available for service 24 hours per day, 365 days per. year. Overtime
calls will be done at an additional charge, but at a reduced service customer rate. This
includes nights, weekends, & holidays. Any call placed with us prior to 3:00 p.m. on a
normal weekday will be done at no additional charge.
This agr.eement does not include the following:
1) Equipment damage caused by failure of any utility service such as damage
caused by power failure, low v9It_~ge. .!JghtniD...9, single phasin..Q, or other
abnormal electrical problems.
2) Equipment dama.ge caused by carelessness or vandalism.
3) Equipment damage caused by fire, flood, freez:ilg, or otr:'3r Acts of God.
4) Replacement of evaporator coils, condensers, furnace heat exchaqgers. &
compressors. Should anyone of these items require replacement it will be done
at a reduced service customer price.
5) Cabinetry to include gaskets, hinges, & latches.
6) Power Supply to the equipm-ent includi.1J.Q the disconnect.
7) Obsolete equipment for which parts can no longer be obtained.
8) EquiPment Supply will not be re~ponsible for any product loss.
Terms on all billable services will be net 30 days. If payment is not received within 30
days, service will not be provided until payment has been received.
The service agreement payment is due prior to the start of each quarter and must be kept
current. Payment must be received on or before the 151 day of the service period. If
payment is not received within 12 days after the start of that period, service will not be
provided until payment has been received. This is an annual agreement to be paid
quarterly, or monthly and may be canceled by either party upon 30 days notice after the
initial year.
EQillPMENT SUPPLY, INC.
PREVENTIVE MAINTENANCE & SERVICE PROGRAM
PLAN B:
MAINTENANCE SERVICE:
Provides an extensive inspection, cleaning,
Adjusting, & lubrication program.
See the attached Preventive Maintenance
Service Section.
PARTS & LABOR COVERAGE: Provides prompt emergency service at a
discounted rate. There will be a 10%
discount shown on the bottom of every
mVOlce.
.
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RESOLUTION 98 - 212
Approving Agreement with Equipment Supply
for HVAC Maintenance
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the
agreement between the City of Stillwater cmd Equipment Supply for HV AC Maintenance
is hereby approved, and the appropriate staff is authorized to sign said agreement.
Adopted by Council this 18th day of August, 1998.
Jay Kimble, Mayor
Attest:
Modi Weldon, City Clerk
Memorandum
.
August 14, 1998
To:
From:
Re
Computer Use Policy
Background
Attached for Council review and approval is a copy of a recently developed computer, e-mail
and Internet use policy, applicable to all computer systems and users within City Hall and the
Fire Department.
As you know, the City's technology capabilities have been greatly enhanced since the
completion of the City Hall reconstruction. Many of the programs and capabilities now available
are fairly new to staff. Thus, a comprehensive policy addressing usage guidelines for these new
systems should be put into place, ensuring that the use of the City computer systems is consistent
with the best interests of the City.
.
This policy covers three primary areas: the use of City-owned computer equipment and software,
and the authorized uses of Internet and e-mail systems. It is designed to ensure that City systems
are used in a professional and business like manner by addressing operating guidelines, security
issues, restrictions on inappropriate use, and data practices concerns.
Recommendation
Council approval and adoption of the City of Stillwater Computer Use Policy, for subsequent
distribution to City staff.
.
City of Stillwater
08/01/98
.
COMPUTER USE POLICY
I PURPOSE
This guideline establishes the policies and procedures for employee use of city computer systems. Employees
are expected to use their computers in a professional and business like manner. While the City encourages and
supports employee use of computer systems as a means of improving productivity, certain restrictions are
necessary to avoid improprieties, ensure that established standards are met, and maintain appropriate security of
computerized data. The intent of these procedures is to ensure that use of the City computer systems is
consistent with the best interests of the City. These procedures do not attempt to articulate all required or
proscribed behaviors by users, but merely cover the most conspicuous examples.
2 DEFINITIONS
For the purposes of the procedures in this guideline, the following definitions shall apply:
Application: The system, process or problem to which a computer, program or software is applied. Examples
include complaint tracking, sign inventory, utility billing, etc.
Data File: Collections of data accumulated for a definite use. Examples include word processing documents,
spreadsheets, databases, etc.
_ardware: The electric, electronic, and mechanical equipment used to process data. Examples include
the-central processing unit, keyboard, monitor, printer, etc.
Information Resources - Any information in digital electronic format, including, but not limited to electronic
mail, voice mail, local databases, externally accessed databases, clip art, digital images, voice and sound
recordings.
Internet - A vast collection of interconnected computer networks that can exchange information through the
use of common protocols. The World Wide Web (www) runs on the Internet.
LAN (Local Area Network) - A network consisting of electronic devices communicating with one another and
sharing hardware, software, data, and information resources.
Program: A unique set of instructions, purchased by the City, created by City staff or by consultants, that tell
the computer how to perform a function or series of functions.
Software: A set of programs that tell the computer how to perform a function or series of functions, usually
created by commercial firms for sale and general use in specific types of applications.
Template: A stored pattern of instructions or macros, developed in software, for performing the same
repetitive process on different sets of data.
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Computer Policy 1
City of Stillwater
08/01/98
3
GENERAL COMPUTER POLICIES
.
3.0 I City Ownership. All software, programs, applications, templates, data, and data files residing on
municipal computer systems or storage media or developed on municipal computer systems are the
property of the City of Stillwater. The city retains the right to access, copy, change, alter, modify,
destroy, delete or erase this property.
Computers, computer files, any E-mail system, and software furnished to employees are City property
intended for business use. Employees should not use a password, access a file, or retrieve any stored
communication without authorization. To ensure compliance with this policy, computer and E-mail
usage may be monitored.
3.02 Copying Software, Programs, Applications, Templates, Etc. In many cases, copyright laws and/or
licenses for commercial software, programs, applications, and templates used by the City prohibit
making multiple copies. The City and its employees are required to abide by the federal copyright laws
and to abide by all such licensing agreements. Employees may only use software on local area networks
or on multiple machines according to the software license agreement.
3.03 Back-Up of Data Files. Employees are expected to regularly back-up computer data files
in order to avoid irretrievable loss through hardware failure.
3.04 Use of Employee Microcomputers to Work on City Data Files. Employees who own personal
microcomputers may wish to use them for work at home. Those who choose to do so must adhere to thi.
procedure guideline with regard to use of City-owned software or data files. Use of outside computers .
introduces the risk that a "computer virus" could infect City computer systems. Data files must be
checked by virus detecting software before copying them back to City computers.
3.05 Inappropriate Uses. The following is a list of prohibited behaviors or uses of the City's computer
systems and resources. Engaging in these behaviors or using the City's compltter systems in an
inappropriate manner will result in disciplinary action.
· The display, printing, or transmission of sexually explicit images, messages, and cartoons is not
allowed. Other such misuse includes, but is not limited to, ethnic slurs, racial comments, off-color
jokes, or anything that may be construed as harassment or showing disrespect for others.
· Using the City's computer systems or knowingly allowing another to use the City's systems for
personal profit, commercial product advertisement or partisan political purposes. The E-mail system
may not be used to solicit anyone for commercial ventures, religious or political causes.
· Infringing on third party copyrights or other intellectual property rights, license agreements or other
contracts; for example, illegally installing or making available copyrighted software.
· Inappropriate copying, modifying, distributing, transmitting or displaying files or other data or
information resources.
.
Computer Policy
2
City of Stillwater
08/01/98
.
Sharing your user ID or password with any other person. In the result that you do
share your user ID or password with another person, you will be solely responsible
for the actions that other person appropriated.
. Any unauthorized, deliberate action that damages or disrupts a computing system, alters its
normal performance, or causes it to malfunction.
. Use of systems and/or networks in attempts to gain unauthorized access to remote systems.
· Decryption of system or user passwords.
. Unauthorized copying of system files.
. Intentional attempts to "crash" network systems or programs.
. The willful introduction of computer "viruses" or other disruptive/destructive programs into the
organization network or into external networks.
. Sending anonymous E-mail messages.
.
Employees should notify their immediate supervisor, the City Coordinator or any member of
management upon learning of violations of this policy. Employees who violate this policy will be
subject to disciplinary action, up to and including termination of employment.
Managers and supervisors are responsible for ensuring the appropriate use of computers, E-mail, and
internet access through training, supervising, coaching, and taking disciplinary action, when necessary.
4 INTERNET POLICY
4.01 Internet access to global electronic information resources on the World Wide Web is provided by the
City to assist employees in obtaining work-related data and technology. The following guidelines have
been established to help ensure responsible and productive Internet usage.
4.02 All Internet data that is composed, transmitted, or received via our computer communications systems is
considered to be part of the official records of the City and, as such, is subject to disclosure to law
enforcement or other third parties. Consequently, employees should always ensure that the business
information contained in Internet email messages and other transmissions is accurate, appropriate,
ethical, and lawful.
4.03 The equipment, services, and technology provided to access the Internet remain at all times the property
of the City. As such, the City reserves the night to monitor Internet traffic, and retrieve and read any data
composed, sent, or received through its online connections and stored in its computer systems.
.
Computer Policy
3
City of Stillwater
08/01/98
.
4.04 Data that is composed, transmitted, accessed, or received via the Internet must not contain content that
could be considered discriminatory, offensive, obscene, threatening, harassing, intimidating, or
disruptive to any employee or other person.
4.05 The unauthorized use, installation, copying, or distribution of copyrighted, trademarked, or patented
material on the Internet is expressly prohibited. As a general rule, if an employee did not create material,
does not own the rights to it, or has not gotten authorization for its use, it should not be put on the
Internet.
4.06 Internet users should take the necessary anti-virus precautions before downloading or copying any file
from the Internet. All downloaded files are to be checked for viruses; all compressed files are to be
checked before and after decompression.
5 E-MAIL
5.01 Policy. E-mail (electronic mail) plays an increasingly significant role in our communications. Along
with the benefits of E-mail, come increasing risks and responsibilities.
Employees are responsible for adhering to City standards when E-mail is created, sent, forwarded or
saved. Failure to adhere puts the City and the individual at risk for legal or financial liabilities, potential
embarrassment and other consequences. E-mail documents are public documents. .
City of Stillwater policies and procedures are adopted to make employees aware ofthe risks associated
with using E-mail and to advise them on the City's requirements regarding the use of E-mail.
This policy also applies to all contractors, consultants, volunteers, agents or any other persons who haye
gained or are given access to the E-mail system.
5.02
City Policies. All other City policies apply to E-mail, even if E-mail is not specifically mentioned in
those policies. Examples include the data retention policy as well as various sections of the personnel
policy.
5.03
Violations. Violation of these policies may result in the cancellation of the violator's E-mail account and
may be grounds for disciplinary action up to and including termination of employment with the City of
Stillwater.
5.04
Purpose of E-mail. The E-mail system is a City-owned tool and is to be used for matters directly related
to the business activities of the City of Stillwater and as a means to further the City's mission by
providing services that are efficient, accurate, timely and complete. In order to provide excellent
services, the City promotes strong working relationships among employees and a supportive working
environment. For example, news about employees or notices of union or department events would be
considered as City business.
.
Computer Policy
4
City of Stillwater
.
08/01/98
5.05 Public Nature of E-mail. E-mail is a public record like any other public document. E-mail may be
searched for evidence in any legal proceeding. By using the E-mail system, the employee consents that
the following authorized City representatives, the City Coordinator, Department Head, Supervisor, and
systems' administrator, may review any messages on the system, may use any information for any
legitimate business, legal or disciplinary purpose and may disclose or disseminate such messages to
appropriate third parties.
5.06 Retention of E-mail. E-mail messages meet the State of Minnesota definition of a "record." As such,
specific classifications of E-mail shall be retained according to the City of Stillwater Records
Management Policy. E-mail falls into two classifications:
Record of value: E-mail is considered a record of value if it is required for ongoing legal, fiscal,
administrative, operational or research purposes. These records shall be saved by the user to a word
processing or paper file for storage according to City retention requirements. Example: Official
correspondence regarding a litigated matter.
Transitory record. E-mail that does not fall into the above classification is considered a transitory record.
Transitory records are generally documents of short-term interest that have no documentary or evidential
value. The user is not required to save or convert a transitory record. Example: Quasi-official notices
including memoranda and other records that do not serve as the basis for official actions, such as notices
. for meetings or holidays. Almost all E-mail falls into this category and may be deleted immediately.
5.07 Prohibition on Inappropriate Message Contents
The E-mail system shall not be used for:
. charitable solicitations or support for outside organizations (unless sponsored by the
City)
. outside business or commercial activities for the purpose of financial gain
· political activity
· religious solicitations or causes
The E-mail system shall not be used to promote, foster or perpetuate discrimination on the basis of race,
creed, color, age, religion, sex, marital status, status with regard to public assistance, national origin,
physical or mental disability, or affectional preference. The following types of E-mail messages, though
not exhaustive, are strictly prohibited:
.
. E-mail that is of an offensive, harassing, threatening or disruptive nature. Among those which may
be considered offensive are messages which contain sexual implications, racial slurs, gender-specific
comments, or any other comment that offensively addresses someone's age, sexual orientation,
religious or political beliefs, national origin or disability.
Computer Policy
5
City of Stillwater
08/01/98
.
E-mail that contains any kind of sexually explicit remarks, material or attached documents or WhiC'
may be a violation of the City's policy on sexual harassment. In addition, sexually explicit material
which is disallowed under the City's sexual harassment policy shall not be archived, stored,
distributed, edited or recorded using the City's E-mail resources, unless done so for the purpose of
an investigation or litigation.
5.08 Right ofInspection and Duty to Report Abuses. By using the E-mail system, all users consent that
authorized City representatives may, at their discretion, inspect, use or disclose any E-mail or other
electronic communications and/or data without further notice. The City does not systematically inspect
all records and relies on users to report offensive or inappropriate material to their immediate
supervisor or the Personnel Officer.
5.09 User's Responsibility for Security. Users are responsible for the security oftheir E-mail account
password and any E-mail that is sent via their account. To protect accounts against unauthorized use,
take the following precautions:
· Protect passwords against unauthorized use. The user is responsible for messages sent via their
account. Correspondingly, do not read, use or tamper with someone else's account without their
knowledge and consent. Unauthorized use of an E-mail account may be unlawful.
· Change passwords on a regular basis. Passwords can be stolen, guessed or inadvertently made
available. .
5.10 Messages Sent Outside the City. - When the user sends a message outside the City, either through the
Internet or other pathways, the message will be identified as coming from the user at the City of
Stillwater. Because the user represents the City and because the user's messages are public information,
all such E-mail shall conform to acceptable business standards. Users shall not disclose on the Internet
"Not Public Data" or "Attorney-Client Privileged" communications or any data protected by the
Minnesota Data Practices Act. In addition, Internet communications shall not include inappropriate
message content as defined by this policy.
Computer Policy
6
.
.
.
.
RESOLUTION 98 - 213
ADOPTING COMPUTER AND INTERNET USE POLICY
FOR THE CITY OF STILLWATER
BE IT RESOLVED, by the City Council ~f the City of Stillwater, Minnesota, that the
Computer and Internet Use Policy for the City of Stillwater is hereby adopted.
Adopted by Council this lSth day of August, 1995.
Jay Kimble, Mayor
Attest:
Modi Weldon, City Clerk
-.
Memorandtnn
To: Mayor Kimble and City Council Members
cc: Nile Kriesel
From: Police Chief Larry Dauffenbach
~: 08/13/98
Re: Recommendation of full time employment of Scott Geving
The Stillwater Police Department has recently tested for the position of patrolman. I would like to
recommend that Scott Geving be appointed as a full time police officer. Start date of September
1,1998 for a probation period of one year.
Scott Gerald Geving DOB
P.O.S.T. Lie. # 11583
Scott is currently working full time at the WCSO as a Bailiff He also works part time in the city
of Bayport as a patrol officer.
1
.
.
.
.
RESOLUTION NO. 98 -79
APPROVING EMPLOYMENT OF SCOTT GEVING
AS PATROLMAN
BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the employment of Scott
Geving as Patrolman, from and after September 1, 1998 for a probationary period of one year, is
hereby approved; and that as compensation for services the said Scott Geving shall receive salary in
accordance with the agreement between the City of Stillwater and the Minnesota Teamsters Public
and Law Enforcement Employee's Union, Local 320.
Adopted by Council this 18th day of August, 1998.
Jay Kimble, Mayor
ATTEST:
. Modi Weldon, City Clerk
.
MEMORANDUM
August 14, 1998
TO:
Mayor and City Council
K!ayton ~. Eckles j~ e- /
CIty Engmeer
FROM:
SUBJECT:
Pioneer Park Restroom Building Improvements
DISCUSSION:
F or the past two weeks the proposed improvements to the Pioneer Park Restroom
Building have been out for bids. The bid opening was yesterday and no bids were
received. In an attempt to get some bids for this project staff has changed the bid date to
August 31, 1998 at 3 :00 and placed it in the Construction Bulletin. We hope to bring
information to Council at the September 1, 1998 meeting.
ACTION REQUIRED:
For Council information only.
.
.
.
I
\
, ,;~
r
. MEMO
.
.
To:
From:
Subject:
Date:
Mayor and City Council
Steve Russell, Community DevelopmentDirector
Participation in Livable Communities Program
August 13, 1998
v
The City of Stillwater has participated in the Livable Communities Program for the last two
years. To participate in 1999, the attached resolution must be approved.
/
Participation in the program enables the City to apply for grant programs administered by the
Metropolitan Council.
Recommendation: Approval of Resolution
Attachment
4..,
t
RESOLUTION NO.
.
RESOLUTION ELECTING TO CONTINUE PARTICIPATING IN
THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM
UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT
CALENDAR YEAR 1999
WHEREAS, the Metropolitan Livable Communities Act (Minnesota Statues Section 473.25 to 473.254)
establishes a Metropolitan Livable Communities Fund which is intended to address housing and other
development issues facing the metropolitan area defined by Minnesota Statutes section 473.12 1; and
WHEREAS, the Metropolitan Livable Communities Fund, comprising the Tax Base Revitalization
Account, the Livable Communities Demonstration Account and the Local Housing Incentive Account, is
intended to provide certain funding and other assistance to metropolitan area municipalities; and
WHEREAS, a metropolitan area municipality is not eligible to receive grants or loans under the
Metropolitan Livable Communities Fund or eligible to receive certain polluted sites cleanup funding from
the Minnesota Department of Trade and Economic Development unless the municipality is participating
in the Local Housing Incentives Account Program under the Minnesota Statutes section 473.254; and
WHEREAS, the Metropolitan Livable Communities Act requires the Metropolitan Council to negotiate
with each municipality to establish affordable and life-cycle housing goals for that municipality that are
consistent with and promote the policies of the Metropolitan Council as provided in the adopted
Metropolitan Development Guide; and
.
WHEREAS, each municipality must identify to the Metropolitan Council the actions the municipality
plans to take to meet the established housing goals through preparation of the Housing Action Plan; and
WHEREAS, the Metropolitan Council adopted, by resolution after a public hearing, negotiated
affordable and life-cycle housing goals for each participating municipality; and
WHEREAS, a metropolitan area municipality which elects to participate in the Local Housing Incentives
Account Program must do so by November l5 of each year; and
WHEREAS, for calendar year 1999, a metropolitan area municipality that participated in the Local
Housing Incentive Account Program during the calendar year 1998, can continue to participate under
Minnesota Statutes section 473.254 if: (a) the municipality elects to participate in the Local Housing
Incentives Account Program by November 15, 1998; and (b) the Metropolitan Council and the
municipality have successfully negotiated affordable and life-cycle housing goals for the municipality:
NOW, THEREFORE, BE IT RESOLVED THAT the City of Stillwater hereby elects to participate in
the Local Housing Incentives Program under the Metropolitan Livable Communities Act during the
calendar year 1999.
By:
By:
Mayor
Clerk
.
\
r> ~ Metropolitan Council
~ Working for the Region, Planning for the Future
.
August 7, 1998
h,:; r" -.
-:" j ~,\ i
'" \\1
DATE:
Jvil
TO:'
SUBJECT:
City Managers and Administrators . A.A /
Thomas C. McElveen, Deputy DireCtor, Community Development Division d)V"...... . .
Certification of1998 ALHOA
FROM:
Thank you for your participation in the '1998 Metropolitan Livable Communities Act (LCA) program.
Your community's commitment and'involvement has contributed to the region's overall economic
competitiveness and made tangible progress in providing affordable and life-cycle housing for metro area
residents.
, Looking ahead to 1999, the Metropolitan Council seeks your community's renewed participation and
continued cooperation in Livable Communities efforts. As part of the LCA legislation, the Council
annually notifies each community of its "Affordable and Life-cycle Housing Opportunities Amount
(ALHOA)". The ALHOA is derived from the formula prescribed in law including market value, tax
capacity and tax rates by the county assessor. It is an amount oflocal expenditure to support or assist the
development of affordable and life-cycle housing or maintain and preserve such housing. The enclosed
ALHOA is the amount of local expenditure expected of the community during 1998.
.
Communities have some flexibility in determining which local expenditures fulfill the ALHOA
contribution. Examples include local dollars for housing assistance, development or rehabilitation
programs, local housing inspection and code enforcement, or local taxes to support a local or county
HRA.
Incentives for your community's renewed participation include access to $11 million for housing
development, clean-up of polluted sites for business and housing development, and mixed use
development. Also, your community's ALHOA expenditure will be reported in the Council's Annual
Housing Report Card required by the LCA.
Your community's intent to participate in the 1999 Metropolitan Livable Communities program is needed
by Nov. 15. To help you in the preparation, a model resolution is enclosed. Planning assistance for staff
or information presentations for elected officials are available by contacting your sector representative
(see below). Questions about the ALHOA can be referred to Guy Peterson at 602-1418.
We look forward to continuing our regional commitment to affordable and life-cycle housing. Thank you
for your consideration.
Sector Representatives:
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Anoka, Washington, and Ramsey Counties
Dakota, Carver and Scott Counties
Hennepin County
Minneapolis and St. Paul
Guy Peterson
Carl Schenk
Tom Caswell
Jolm Kari
651-602-1418
651-602-1410
651-602-1319
651-602-1548
230 East ~ii\1~~Y\C~~~a~~~~~t;f~~JiW-H2'Mtr2~l~g!J?Jart 98~~ 291-6550 TDD/TIY 291-0904
An Equal Opportunity Employer
Metro Info Line 229-3780
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RESOLUTION NO. 98-
APPOINTING ELECTION JUDGE AND FIXING COMPENSATION
BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the following named
person, shall be appointed as an Election Judge eligible to serve at the Primary Election to be held
on September 15, 1998 and/or the General Election to be held on November 3, 1998.
Name
Gast, Sandy
Address
819 2nd Street So.
BE IT FURTHER RESOLVED, that the compensation to be paid to the regular Judges of
Election be, and the same is hereby fixed at $6.00 per hour.
Adopted by Council this 18th day of August, 1998.
Jay L. Kimble, Mayor
ATTEST:
Modi Weldon, City Clerk
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MEMORANDUM
August 14, 1998
TO: Mayor and City Council
FROM:
KlaytonH. Eckles JLe. /
City Engineer
SUBJECT: 1998 Sidewalk Improvements and
Miscellaneous Concrete Work in Various Parks
DISCUSSION:
Council directed staff to obtain quotations for the 1998 Sidewalk improvements
and miscellaneous concrete work in various parks. Staff is soliciting quotations and that
information will be available for Council review Tuesday evening.
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MEMORANDUM
August 17, 1998
TO:
Mayor and City Council
FROM:
Shawn Sanders L ~
Civil Engineer "7
SUBJECT:
1998 Sidewalk Improvements
DISCUSSION:
Council directed staffto obtain quotations for the 1998 Sidewalk improvements.
Three quotations were received (see attached resolution). The low bidder is Bailey
Construction in the amount of$24,305.00.
RECOMMENDATION:
Staff recommends that Council accept the quotations and award the contract to
Bailey Construction for the bid amount of$24,305.00
ACTION REQUIRED:
If Council concurs with the recommendation they should pass a motion adopting
Resolution No. 98-_, ACCEPTING QUOTATIONS AND AWARDING
CONTRACT FOR 1998 SIDEWALK IMPROVEMENTS
RESOLUTION NO. 98-
ACCEPTING BID AND AWARDING CONTRACT FOR
1998 SIDEWALK IMPROVEMENTS
WHEREAS, pursuant to Council direction staff solicited and received quotations for the 1998
Sidewalk Improvements
WHEREAS, the following quotations were received:
Bailey Construction
Curb Masters,
Inc.
$27,810.00
Jay Brothers, Inc.
$24,305.00
$32,216.00
AND, WHEREAS, it appears that Bailey Construction of Stillwater, Minnesota is the lowest
responsible bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
STILL WATER, MINNESOTA:
1.
The Mayor and Clerk are hereby authorized and directed to enter into a contract with
Bailey Construction of Stillwater, Minnesota in the name of the City of Stillwater for the
construction of 1998 Sidewalk Improvements according to the plans and specifications
therefore approved by the City Council and on file in the office of the City Engineer.
Adopted by the City Council this 18th day of August, 1998.
MAYOR
ATTEST:
CITY CLERK
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August 17, 1998
TO:
FROM:
SUBJECT:
DISCUSSION:
MEMORANDUM
Mayor and City Council
Shawn Sanders !:s
Civil Engineer -) .
Miscellaneous Concrete Work in Various Parks
Council directed staff to obtain quotations for miscellaneous concrete work in
various parks in the City. The quotations were received for each project (see attached
resolution).
The low bidder for each project is as follows:
Ramsey/Grove Park
Jay Brothers, Inc.
$7,867.60
Triangle Park
Curb Masters, Inc.
$4,690.00
RECOMMENDATION:
Pioneer Park - Steps
Curb Master, Inc.
$2,020.00
Staff recommends that Council accept the quotations and award the contracts to
the above low bidders.
ACTION REQUIRED:
If Council concurs with the recommendation, they should pass a motion adopting
Resolution 98-_, ACCEPTING BID AND AWARDING CONTRACT FOR
MISCELLANEOUS CONCRETE WORK IN VARIOUS PARKS.
RESOLUTION NO. 98-
ACCEPTING BID AND AWARDING CONTRACT FOR
MISCELLANEOUS CONCRETE WORK IN VARIOUS PARKS
WHEREAS, pursuant to Council direction staff solicited and received quotations for
miscellaneous concrete improvements for various parks in Stillwater
WHEREAS, the following quotations were received:
Ramsey/Grove Park
Jay Brothers, Inc.
$7,867.60
Bailey Construction
$8,109.60
Curb Masters, Inc.
$9,300.00
Triangle Park
Curb Masters, Inc.
$4,690.00
Bailey Construction
$9,603.75
Jay Brothers, Inc.
$17,455.00
Pioneer Park - Steps
Curb Master, Inc.
$2,020.00
Bailey Construction
$3,693.75
Jay Brothers, Inc.
$6,565.00
AND, WHEREAS, it appears that Jay Brothers, Inc. of Forest Lake, MN is the low
bidder for Ramsey/Grove Park; that Curb Masters, Inc. of Stillwater, Minnesota is the
lowest responsible bidder for Triangle Park and Pioneer Park.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF STILLWATER, MINNESOTA:
1. The Mayor and Clerk are hereby authorized and directed to enter into a contract
with Jay Brothers, Inc. of Forest Lake, MN and Curb Masters, Inc. of Stillwater,
Minnesota in the name of the City of Stillwater for the miscellaneous concrete
work in various parks in Stillwater according to the direction of the City Engineer.
Adopted by the City Council this 18th day of August, 1998.
MAYOR
ATTEST:
CITY CLERK
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ORDINANCE NO. ~
AN INTERIM ORDINANCE ADOPTING A
MOR<\. TORIUM FOR THE PURPOSE OF PROTECTING
THE PLANNING PROCESS AND THE HEALTH, SAFETY
AND WELFARE OF THE CITIZENS OF STILLWATER BY
RESTRICTING AND PROHIBITING BUILDING DEVELOPMENT
OR SUBDIVISIONS ON PARTS OF THE NORTH HILL
1. F indim!.s.
1. For the purposes of this Ordinance, the North Hill is described as follows:
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Beginning at the intersection of the north line of S1. Croix A venue
and County Road 5; thence northwesterly along County Road 5 to
the south line of the Minnesota Zephyr Railroad Tracks; thence
east along the south line of the Minnesota Zephyr Railroad Tracks
to the north/south centerline of Section 21, Township 30N, Range
20W; thence north on the centerline to the north line of Section 1;
thence east on the north line to the shore of the S1. Croix River;
thence southeasterly along the shore of the S1. Croix River to the
north line of Laurel Street as extended; thence west along the north
line of Laurel Street to the west line of Highway 96; thence north
along the west line to a point 150 feet south of the south line of
East Poplar Street; thence west along a line parallel and l50 feet
south of the south line of East Poplar Street extended to the west
line of North Second Street; thence south along the west line of
North Second Street to the east line of Sycamore Street extended to
its intersection with the west line of North Fourth Street; thence
north along the west line of Fourth Street to Moore Street; thence
east along the north line of Moore Street to the west line of Willard
Street; thence south along the west line to the north line of S1.
Croix Avenue; thence west along S1. Croix Avenue to the point of
beginning.
2. The North Hill, as defined in this Ordinance, has no sanitary sewer or water
facilities and a storm sewer system that is either nonexistent or wholly inadequate.
3. That much of the North Hill was developed more than one hundred (100) years
ago, leaving only marginal property that is difficult to develop and a threat to the
health, safety and welfare since it must be developed without municipal sanitary
sewer or water facilities.
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Exhibit "A"
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4. That further in-fill development on the North Hill could have a serious impact
on the North Hill itself and the surrounding area and remainder of the City..
5. That within the past calendar year, the City has experienced a significant
expense involving correcting ravine washouts on Hazel Street, erosion at the end
of North Third Street, rutting and washouts on Hazel Street and Schulenberg Park,
failed septic systems, contaminated wells, numerous washouts, pothole repairs
and minor flooding problems.
6. Until the City completes a feasibility study or a master plan for development of
the North Hill, in-fill development will create more problems and make existing
problems more difficult to correct.
2. Moratorium. Based upon these findings, it is hereby determined that any in-fill
development, building permits, or subdivisions within the North Hill be and the same hereby are
prohibited for a period of one (1) year from the effective date of this Ordinance.
3. Savings. In all other ways the City Code with remain in full force and effect.
4. Effective Date. This Ordinance will be in full force and effect from and after its
passage and publication according to law.
Enacted by the City Council of the City of Stillwater this _ day of
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1998.
CITY OF STILL WATER
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TO: Mayor and Council
FROM: City Clerk
DATE: August 14, 1998
MEMORANDUM
SUBJECT: Second reading of Ordinance 865, amending the zoning map
UnfInished Business No.3
The City Attorney will provide the draft of Ordinance 865 to Council at the August 18
meeting.
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RESOLUTION NO.
A RESOLUTION APPROVING AND ADOPTING THE
FINDINGS OF FACT AND CONCLUSIONS OF LAW
REGARDING THE APPLICATION OF
JOHN A. PROSSER FOR A VARIANCE
WHEREAS, based upon direction given by the City Council, the City Attorney has
drafted Findings of Fact and Conclusions of Law regarding the Council's decision on the
application of John A. Prosser for a Variance; and,
WHEREAS, the City Council has given full consideration to all the evidence presented at
the hearing and after due consideration, resolves as follows:
1. That the Findings of Fact and Conclusions of Law attached hereto as Exhibit "A"
regarding the application of John A. Prosser for a Variance be and the same
hereby are approved.
Enacted by the City Council this 18th day of August, 1998.
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CITY OF STILLWATER
Jay L. Kimble, Mayor
ATTEST:
Morli Weldon, Clerk
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CITY COUNCIL
CITY OF STILL WATER
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VARIANCE APPLICATION
COUNTY OF WASHINGTON
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Variance Case #V/98-45
In Re an Application of John A. Prosser
for a Variance
FINDINGS OF FACT
AND CONCLUSIONS OF LAW
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This matter came duly on for hearing before the City Council of the City of Stillwater on
Tuesday, the 4th day of August, 1998. The Mayor opened the hearing and noted that proper mail
and published notice had been made and thereafter the City Council listened to presentations by
James F. Lammers, Attorney at Law, Stillwater, Minnesota, appearing for the property owner
John A. Prosser and the testimony of John A. Prosser and Karl M. Ranum, Attorney at Law,
Stillwater, Minnesota, appearing for David and Julie Hartung; adjoining neighbors and also
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testimony from David Hartung. The Planning Commission fIle for Case Number V/98-45, the
recommendation of the Planning Commission and all other documents, fIles, records, maps and
other proceedings pertaining to the variance application were made part of the record. At the
close of the hearing, the Council directed that Findings consistent with allowing deck
construction on the first level and denial of the second level variance be drawn by staff and
submitted for consideration and adoption at the meeting of August 18, 1998.
NOW, THEREFORE, BASED UPON all the fIles, records and proceedings herein, the
City Council makes the following Findings of Fact:
EXHIBIT liAr (Page 1 of 3)
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FINDINGS OF FACT
1. That the address of the subj ect parcel is 906 - 5th Avenue South. The last structure on
-the most northerly end of 5th Avenue South.
2. That the parcel contains an existing single f~ily residence that is a two (2) story wood
framed structure that has been recently renovated with a full second floor replacing what once
was a finished attic room.
3. That the first floor of the residence is one thousand four hundred ninety-six (1,496)
square feet and houses a living room, dining room, kitchen, entry hall, guest bedroom, den, full
bath and family room.
4. That the second floor is one thousand two hundred fifty-four (1,254) square feet and
has three (3) bedrooms, two (2) baths, a laundry and a sitting room and hall.
5. That, in general, the site slopes steeply to the north of the existing structure.
6. That plans for a garage on the west end of the property compel the need for an access
driveway on the immediate north side of the structure which would eliminate the need for
extensive grading and for extensive and expensive retaining walls.
7. That because of the future garage and driveway plan and the restrictions of the site
associated with the steep slope to the north of the structure, the front yard setback area becomes
the only feasible location on the site to attach a deck.
8. That the proposal for a second story deck, however, would seriously impede the view
of adjoining property to the south and, further, would seriously depreciate adjoining property and
effect the substantial property rights of others.
EXHIBIT "M (Page 2 of 3)
CONCLUSIONS OF LAW
1. That the variance for a first floor deck, whicl} would be a deck of approximately two
hundred fifty-two (252) square feet, as described in the application, be and the same hereby is
GRANTED.
2. That the variance for a second story deck, as described in the application, be and the
same hereby is DENIED.
Enacted by the City Council of the City of Stillwater this 18th day of August, 1998.
CITY OF STILLWATER
Jay L. Kimble, Mayor
ATTEST:
Morli Weldon, Clerk
EXHIBIT II AJ (Page 3 of 3)
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MEMORANDUM
TO: Mayor and City Council
FR: Steve Russell, Community Development Director
{V
DA: August 14, 1998
RE: Final Plat Approval for Phase I Liberty on the Lake, Case No. SUB/97-71F
On February 3, 1998, the City Council approved the preliminary plat for the 292 lot (350 homes)
development. As a part of the review an extensive list of conditions were approved and attached
as Exhibit "A". All conditions of approval have been met or will be met before final plat
authorization. Some ofthe conditions will be met when future phases of the project are
developed.
Since the February 3rd preliminary plat approval, the City of Stillwater has entered into
agreements with the developer for the extension of city utilities to the site and for development of
public utility improvements. The City has received security to ensure that the first phase public
improvements (constructed by developer) will be installed. The first phase final plat is similar to
and not substantially different form the approved preliminary plat so only City Council approval
is needed to allow filing of the final plat.
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Attached to this staff report is a final plat application package. Staffhas reviewed the
documents and with some minor amendments find them as complete. Included with this staff
report are comments or minor changes or clarifications needed to make sure actual site
development is carried out according to this approval.
The first phase final plat is for 52 lots - six lakeside and 44 traditional lots. The developer will
sell lots to preselected developers or prospective homeowners. The design of the homes will
meet the expansion area design guidelines and receive City individual residence design review
approval.
No final PUD approval is needed for the individual lots. Design review will replace final PUD
reVIew.
Two park areas, Heritage Square and Liberty-Newman Island, are included in this initial phase of
subdivision. Improvements to Heritage Square will be constructed by the developer and
maintained by the homeowners association. Public trail easements shall be provided for all trail
areas. The homeowners association shall maintain entrance trails. The lakeshore trail from the
Legends development on the south to Melville Court on the north shall be improved with an
eight foot paved trail.
A forest management plan has been submitted for the project. The open space conservation
easement in woodland areas limits tree trimming or removal. Individual site review will examine
. proposed landscaping and the impact of development on existing trees.
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DNR has not provided final PUD approval although approval may be given by meeting time. .
PUD approval is required before final plat recording.
Educational information on natural area preservation, tree management and protection and lawn
fertilization and management shall be provided to individual lot owners by the developer/builder.
The sidewalk/street crossing will need to be determined and approved by the City Engineer
before final approval of street paving plans.
Recommendation: Approval of final plat as submitted with the following conditions.
1. All trail easements shall be recorded with final plat recording.
2. Heritage Park and Liberty Newman Island shall be dedicated to the City with final plat
recording.
3. All lot development plans shall be individually reviewed with the approval expansion area
design guidelines and design permit issued before building.
4. Final sidewalk/street crossing design shall be determined and approved by the City Engineer
before final plat approval.
5. An education handout describing the projects natural area, preferred landscape materials and
environmentally sensitive management protection for wetlands, trees and natural buffer areas
shall be provided to all lot owners. The Community Development Director shall review and
approved the information.
6. A 20 foot landscaped rial easement with landscape buffer shall be provided connecting
Homestead Green to Eben Green and Kinship Green to Harriet Green shall be provided. .
7. The City Attorney shall review and approve the project declaration of covenants, conditions,
restrictions and easements and conservation/scenic easement documents.
8. The final utility plans including street lighting, signage and street crossing shall be approved
by the City Engineer.
Attachments:
-Conditions of approval SUB/97 -71
-Final plat application and Phase I final plat.
An application submittal information listed below shall be provided by the developer for
individual lot site plan, landscape plan and architectural design review.
A. Site survey showing topography, drainage, grading and erosion control measures.
B. Site plan show required setbacks, building elevation, open space areas, tree protection areas.
C. Master site landscape plan using approved nature plant list and indicating existing site trees.
D. Elevation drawing showing four sides of residential structure indicating type and quality of
building materials and design elements described in expansion area design guidelines.
E. Letter indicating Liberty Architectural Control Committee approval of the above plans and
information.
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RESOLUTION 98-_
APPROVING FINAL PLAT
FOR FIRST PHASE OF LIBERTY ON THE LAKE
WHEREAS, the proposed final plat request, attached hereto as Exhibit A, is consistent with the preliminary plat
and subdivision plan;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater, Minnesota, hereby
approves the request for Final Plat for the first phase of the Liberty on the Lake with the following conditions:'
1. All trail easements shall be recorded with final plat recording.
2. Heritage Park and Liberty Newman Island shall be dedicated to the City with final plat recording.
3. A1110t development plans shall be individually reviewed with the approval expansion area design guidelines
and design permit issued before building.
4. Final sidewalk/street crossing design shall be determined and approved by the City Engineer before final
plat approval.
5. An education handout describing the projects natural area, preferred landscape materials and
environmentally sensitive management protection for wetlands, trees and natural buffer areas shall be
provided to all lot owners. The Community Development Director shall review and approved the
information.
6. A 20 foot landscaped rial easement with landscape buffer shall be provided connecting Homestead Green to
Eben Green and Kinship Green to Harriet Green shall be provided.
7. The City Attorney shall review and approve the project declaration of covenants, conditions, restrictions and
easements and conservation/scenic easement documents.
. The final utility plans including street lighting, signage and street crossing shall be approved by the City
Engineer.
Adopted by Council this 18th day of August, 1998.
Jay Kimble, Mayor
Attest:
City clerk
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08/10/98 11_: 21_ f.AJ. 93 75l?I.....~'"
Westwood Pto.L~ y t}r1~NittWA I ~
~002
PAGE e12
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FPA
FINAl. PLAT APPUCATlON
FEE_
PAID.
1. APPUCANT
~=~y: ~O~~~j,J:Il~U>11wr_=: ,$CF'DCJ
Address: ---1JIO B. P.D AV...:.' _ ll_, 8/JOOgyt. /!1._ 't. _ /IJ
Cit"y:~OOJtVfIf/ lA-&? State:..1J1}LZip Code; S'r-'1Vy
Telephone:(W) (;&7- O"f5t;" (FAX) fpZ1- C>B3f (H) AlA '",
2. PROPERTY FEE OWNER
Name' ~/J11!'
Comp~y: ~_
Address:
City:
Telephone: (W)
State:_Zip Code:
(FAX) (H)
3. SURVEYOR
Name: ~er'Al W/t"BEJL
Cozupany: - WE;~NOOO (Jl4oPriJJ ~/IJ;:/f. SElf!/le 0 J /AJc,
Address: 7!'I1JQ A-IVAt:;AAfl1 OAJIII!"
City: [IJ&V />AAIJlIr State:!1JN Zip Code: 5'$19"
Telephone: (W)~3 ,- ,5'" 1(0 (FAX) o/J'J- S'Z t.. (H) IV A
4. Prop,eny Location: s.e. C4"Wec.. of Ct. It J. ell Lr /J1l1!Qlstcf/,8J I $rItU.JAmc.. ~ /JJAI
Legal Description: ;JeP. ArrACHf!/) P'i..tJr
5. Name of development: l./.81!Jt1'1 f7I\J 7JJ1t" tAXI!"
Number oflots: SZ IJ>r:5 J &J ourtcsrs
Current land use: ' AIAR'WLfU;!,I(L
Proposed land use: IU~SJ/)~rJA1..
Current zoning: P. () 1:>.
Proposed ~oning: ~ (). 1>.
Anticipated project completion: A/()tJl!PJl)1JJt..- IS'; l'If'1
.
6. StmMITrAL REQUlREMEms: (5 copies and 1 reduced 8 *" xli")
Y Pinal Plat (F) _ Electronic FP Format
V" Tree Preser'Vation and Landscaping Plan (TLP)
V Street and Utility Plan (SUP)
Vr Gradin:. Drainage, Stonn Water and Wetland$ Plan (GDswP)
r/" Other InfOnDation (01)
8 ~. x 11" Transparency
1 hereby apply Eor the a))cwc consideration and declare that the ia{ormuio,Q aDd muuwssubmined with this application arc
complete and accurate per City requirements. I understand that the application will be processed when it has been found to be
COJUp]ete and adequate by the Community Development Director.
Propeny Pee 0....<>(.) Si~
Applicant(s) S~atuJ:e(s):' & HDmfJt ~)'}jP/tlA)5
Date: e71 p,
PLEAsE ~~TE: If Property Pee 0.....,. is NOT the applicmt, the A:wu..... must provide written authorization.
Property Fee Owner in onfer to make application.
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btH-,I,t/ 11A /j
Liberty on the Lake
(PUD/97-70 and SUB/97-71)
The following conditions of approval were adopted as part of the Liberty on the Lake concept
PUD and preliminary plat approval.
1. A Forest Management Plan for the Liberty Woodlands shall be prepared with City review
and approval by a qualified forester. The plan shall describe measures that can be taken
by the developer and new homeowner to protect the woodland.
2. All trails shall be 8 feet bituminous pathways and installed as part of Phase I subdivision
improvements.
3. Street trees and site landscaping shall be installed as phased subdivision occurs or as
public improvements are made.
4. Street crossings along Liberty Parkway, Liberty Avenue, Rutherford Road, Pioneer Place
and Settlers Way shall be paved with concrete or marked in some other way acceptable to
the City.
5. Boulevard areas and front yards shall be sodded.
6.
The final design of the traffic circle and County Road 12 right of way shall be approved
by the City and Washington County before final PUD and plat approval.
7. DNR shall approve the open space plan and dock locations plan before final City PUD
and plat approval.
8. Added right of way or street easements shall be provided as required by the City
Engineer.
9. The lakeshore setback area shall be protected with an open space/conservation easement
prohibiting land and vegetation disturbances and prohibiting construction other than the
public pathway, docks and enhanced landscaping.
10. Educational information shall be provided to alllakeshore homeowners to provide
approved lawn care methods.
11. The pathway easements shall be legally described and marked along the shoreline.
12. A list of acceptable trees native to the area shall be provided to developers and owners of
individuallots for use in their landscape plans.
13.
The Homeowner's Association shall be responsible for maintenance of greens, cuI de sacs
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and landscaped development theme areas.
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14. Areas around wetlands and drainage ponds shall be plated with native plants suited to the
environment.
15. Alllakeshore and echo green lots shall require administrative design review.
16. Approved fencing detail shall be included in final PUD review and approval.
17. The City Attorney and City Engineer shall review and approve the declarations,
covenants, conditions, restrictions and easements before final PUD approval.
18. The City Attorney and Community Development Director shall review the dock
easements and covenant agreements before final PUD approval.
19. The Development Architectural Control Committee shall approve final PUD plans for
consistency with architectural standards contained in the PUD application before city
reVIew,
20.
The City's Design Guidelines for Phase I expansion area development shall be used by
the City staff and Planning Commission in reviewing final Planned Unit Development
Plans.
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21. The City and Developer shall implement the AUAR Mitigation Plan regarding storm
water runoff and natural area protection (protection of oak forest from oak wilt).
22. All lot building envelopes except for four as shown on the concept PUD plans shall meet
slope setback requirements.
23. The Echo Greens development area shall be restudied before final Phase III PUD
approval to see if a residence can reduce tree removal, minimize wetland impacts and
reduce grading and land alterations.
24. Final landscape plans shall be submitted as a part of fmal PUD approval showing private
landscaping in additional to street trees.
25. The subdivision improvement plans road, sidewalk and utilities shall be reviewed by a
forester to minimize impacts to trees.
26. Comments from the City Engineer in his memo of 1-23-98 shall be addressed before
Phase I preliminary plat approval (attached).
27.
Street and access issues raised in Glen Van Wormer's letter ofl-27-98 shall be addressed
before final plat approval (attached).
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29.
30.
31.
Before Phase II PUD and subdivision approval, the Phase I project design shall be
reviewed to see if the design guidelines desired effect is achieved or design guidelines or
zoning modifications are needed.
Subdivision improvements shall be reviewed by a forester to minimize the impact to
trees.
Private open space restrictions shall prohibit tree cutting.
Wider tree preservation easements shall be provided along the back of the lake shore lots
from the current 90-foot width to a maximum 170 feet through deed restrictions.
3
&4i~d\'p'1
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8'12198
CONSERVAnO~CE\SEMFNT
This CometVatiotiScenic Easement f'.tttFJed into this
day of
. 1998. by Contractor
Property Developers Company. a Minne.m ~ (the "Gr.mtor'') in favor of The City of Stillwater.
Minnesotl (the "City").
RECITALS:
~AS. Grantor is 1he fee owner of the tand lcca1ed in Washington County. legally deailxxt as
folJows. tb wit:
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Lots 1 ~ 7. indush'e. Block 1;
Lots 1 thmugh 8. i.t1clusivc, Block 2;
tot 1. BJodc 3:
Lots 1 through 7. indtl~ Btock 4;
Lots J. 2. and 3. B10clc 5;
Lots 1 through 13. incl~ Block 6;
tots t through 13. inch&\'e. Block 7;
an in LIBERtt ONntE lAKE. Washington County, Minnesota (the "Property");
~AS. Gtantor has marlcetable title to the Prof1erty. free aod dear of allliem. m~oes. and
encumbr.1Dces. ~for intelests of parties joining in thi.s instrument
,
~'HEREAS. due to the proximity of the l'ropetty to long take, the Grantor and the City wish to ett1er
into an aWeemalt which will grant 1hc City a conservarq'scatic ~ for conservation and ~onof
,
the tenairl and vegetation and to prohibit certain destructive ads thereon over tfut portion of the Property as
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h~dcfined as Open Space Area.
~, ntEREFORE. in con~on of the pnmises contained.herein, Grantor hereby agrees and
coveoant as fottows:
t. tktinitions. The fotIowing terms shall tbe have fol1owings meanings ascribed to them:
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~'TrI!e ~auon Area" shan mean that portion of the area legally desaihed
on 'Exhibit B attached heteio loca1ed outside of the Shore Impact Zone. gyway of explanation,
the ~rt're2 ~ Area" is irItf'J1dOO to ~ that portion of the Open Space
Area to the tear of the pe1l1litted building pad~ on the so-ca11ed 't.akeshore Lots... outside of the
Shore Impact Zone.
"Opm Srmre Area" shall mean that portion of the Property legally described on bhibit
A attached hereto.
"Shore Impact Zone" shall mean that portion of the ot:cn Space Area IocaJed between
the ordinary high water ~-e1 oflong Lake and a1ine parallel to it at a. setback of forty (AQ) feel
"Structure" shalt mean any building or appur1enaiX:e. including decks. ex~ aerial or
underground utility lines.. soch as ~. elec1ric te1ephooe. *sraPh. g~ lines, t~ po1es.
and other ~ facilities.
'Wa1er-Orieotcd ~VJty Structure or Facility" shall mean an imptavanent. which.
l8:ause of the relatiomhip of its use to Long Lake. need~ to be c1oser1o the otd1na!y high-water
mark of tong Lal<e than sevmty five (15) feet. Examples of such stn.lctl.1res and facilities include
docks. sidewalks, pathways. seasot1al storage of docks. and canoe, sailboat. and small fishing
boatstotage racks.
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~ent
Grantor hereby conveys to the City. itc; sucre.';.'<<S and assign..c;, a conservation
and seeM; ~t in.. under. on. and over the Open Space Area 00 the 1E1tn.s and c..,tlditioo. hereinafter set forth.
3.
Prohibi1ed Uses in Ooen Snare Area.
The ~ Spcx::e Area shall re pre..~ primarily
in its natilia1 condition. Su~ to the prmisions of Paragraph 4 ~f and unless approved by 1he City, no
s1rud:t.ud, dwelling ~ or m.. road rights4-'W:aY or road surfare. parlcmg areas. sttJtage of vehicles,
,
cotnmelcla1facilities ottRS shall be placed. constructed or maintained in oeon the Open Space Area.
4.
~1JsesJtLOpenS~ Atfa
The following uses are pettnitted in 1m Open Space
Area (but not in the BaHr Tree ~'a,tim M4 or the Shore Jmpact a,ne unless specitica1Jy per.rJtted under
ParagrapH 6 bm:of): (a) flo'Ww and VEgetable gardens and related com)X>tlen1S. such as lrellis. (b) Watet-Ol:icrrtro
.A.c1xsoory Struct:ures or Facilities. (e) shore recreation facilities. including Ufl to t~ (3) multiple (4-boa1 slip)
decks (or~ greater nl101ber of dcdcs or s~ps as permitted by the Minnesota. Department of Natu.ra1 R~)
in 1occltio!i.c; detmnined byGrnntcr and pathway& or sidewalks to such dock.~ (d) entrance and comet moo.umentc;
as ~ by the City, (e) paved or coocrete dri~ with a width no grea1er than twenty~fottr (2A) ~l atld
paved or G:oncrele walkway \'ti1h a width no greatttthan five (5) rect running from the home or garage to the street
.
,
locared in;the front of any pla1ied lot
~ Prohibited ActiWies in 1he Shore JnwactZone and 1hemRfTree Pmerwdnn Area
'f;he Shore tmpact Zone and the ~ Tree PrtM!l .ation Area smn be ~. in their natural ct
existing state. S~ to the provision,; of Patagtaph 6 hereof. (a) no trees. Mmbs. or other '\'e,getation shaD. be
planted in the Shore Impact Zone or the atulf Tree Pre.cervsdion Area without oonsent of the Oty. (b) no ttees.
shtubs. or; other vegcttticn shall be.ttl1'1Q'iIOO from the Shore Impact Zor1e or the BId' ~ ~ Area
""it~out tm cotJ..l1C:l1t of the City. (c) no trash. wa~ or othtt offensive material soil. or landfill Wit he plKed upon
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or wiflin: the Shore Impact Zone or the BId Tree Presenatlon Area, and (d) 110 change in the gehetCll
topograpHy of the Shore Impact Zotle or DW Tn:e ~qtfm Area Jands;ape. including. hut not limited . to.
e1tcavatio~, ~ movement, and ~o\l31 or placement or soil. shalt be a1to~ within the Shore fmpat.1
Zone or ttte~Tree Pi... "atian Area without the conset1t of the City.
6. PetmittOO Activil:ies in the Shore 1mmct Zone and U1eBMI ~ ~~.stql Area The
fonowing; activities and uc;e~ are ~tred in. the Shore lm~ ZDne and the ~ Tree ~.Area: (a)
the City c6 StiUwateJ's la1ceshote pathway trai1 and associated ret11ova1 and planting of vegetation as appIU\'OO by
the City de Stillwater. (b) grading under the Grantor's final grading plan as approved by the cny of StiUwaier. (c)
the docksre.&ned to in ParagJdph A htYeof. and (d) retnova1 of ~otic 'vegetation. but only with tiE penni$ioo of
the Oty. :
7
Duration.
The dur.ttion of this ~ent is petpeJUa1 and shall hind and inure to the
benefit of ~ parties. their suo:essors and a&9gtlS.
8.
No Effect on Gtvor Ace.
Nothing contained hcltin shall re deemed an approval by or
a wai~ With respect to 1t1e poUce ~ of the aty or atlY controls or regulations of the Archi1edura1 Control
Committee un~ a l~' a.s&)ciatiort havingjurisdidion overtbe Property.
IN WITNESS WHEREOF. the ahove-named t)arties executed the foregoing instnJrnent on the day and
year first above written.
CON1RAC1t>R PROPER1Y DEVEl..OPER.S
COMPANY
By
Homer H. Tompkins
'Its President
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STATEOFMlNNESarA
COUNTY OFHENNEPlN.
)
)ss.
)
The foregoing instnlmcnt was aclo1owtedged tdore me this _ day of _ 199& hy Homer H.
Tompkni the President of Contr.ldor t>roper1)1 Developers Company. a cotporation underthc laws ofMiDoesota.
by and on: behalf of f.3id corporatiOll .
Notary Public
This docuhtent drafted by:
KENNEJj)y &GRA VEN. CHARTERED
410 PiUsblttyCentEr
~MN55d02
lmw >
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EXHIBlT A
OPEN SPACE AREA
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EXHIBIT B
BU1fFDEE~JtVA.nON AREA
That p~ of Lot 1. Block 4. lying Southeasterly of the Northwesterly 153.00 feet thereof:
That part of Lot 6. Block 4.. tying Southea.~ter1y of the Northwesterly 175.00 feet thereof:
That part of Lot 7. Block 4. lying Southeasterly of the Northwesterly 145.00 feet thereof;
That pad of Lot 1. Block 5. lying Southeasterly of the Northwesterly 135.00 feet thereof:
That Part. of Lot 2. Block S.lying Southeasterly of the Northwesterly 135.00 feet thereof~
That part of Lot 3. Block 5. lying Easterly of the Westerly 138.00 feet thereof;
All in LtBERTY ON THE LAI<E. Washington County. Mit1tle5ota.
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~:: ;~ ~ ~:~ ~ il:: ;: ;;;:: ~~:;b:;~;i~ pi ih; Norlh--1'~ter ! 1~.OO teet thf\1'lMlt
~~ ~ :u::~;: ~ ;: i~; E*J; ~t the Western ~~.oo f~t tl1t~
~\t~~ tiER;;' oN-mE LAKEn W4Bbtnirton County. Minnesota.
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"
MEMORANDUM
.
TO:
Mayor and Council
FROM:
DATE:
Modi Weldon, City Clerk
August 14, 1998
RE:
Appointments to Human Rights Commission
The Human Rights Commission is composed of eleven members; two must be students who attend
school in Independent School District 834. Four regular terms, plus two youth terms will expire on
August 20. 1998. In addition, there is an adOiUonat.;y~~~~~I~f~(J.J)~~~(J.lterrntofillthe unexpired
portion of the term of Bill Kimker (resigned). This brings the total number of vacanCies to five, plus
two youth positions.
As required by the City Charter, a request for applications was published in the Stillwater Evening
Gazette and the Courier News. The deadline for applications was August 14.
The following applications have been received:
.
Jane Anglin, 319 W. Maple 8t.
Michael Caouette, 1013 1 st St. S.
Susan Dixen, 314 Stillwater Ave. W.
Liz Templin, 319 Edgewood Ave.
Louise Watson, 927 Northland Ave.
Mary Rita Peroceschi, 809 6th Ave. 8.
Ward 2
Ward 1
Ward 2
Ward 4
Ward 4
Ward 1.
Reappointment
Reappointment
Louise Watson and Mary Rita Peroceschi have requested reappointment. The current youth
members have not requested reappointment at this time, nor have any new applications been
received.
The Human Rights Commission reviewed the applications. They recommend the following
appointments: Reappoint Louise Watson and Mary Peroceschi, and appoint Michael Caouette, Jane
Anglin, and Susan Dixen. If a vacancy would occur during the next year, they would reconsider Ms.
Templin's application. (See attached letters)
Another topic for Council consideration is tQchan ~xpj!~urrently, the terms
expire mid-June one year and mid-August the alternate year. This occurred because ofthe date the
Commission was formed. However, interest in volunteering is lower during the summer months.
Staff recommends the term dates run by calendar year, January 1 - Dec. 31. This would coincide
with the appointment terms of other City Commissions and allow for advertising to include all
Commissions. Also, it would be easier to notify students of the opportunity to serve as a youth
member. The Human Rights Commission concurs with the recommendation to have terms expire
January 1 of each year, beginning with the new appointments.
Action Requested:
.
Appointment of four applicants to a two year term, to expire January 1, 200 I.
Appointment of one applicant to fill unexpired portion of term to expire June 20, 1999.
,.
--~! ....-
HUMAN RIGHTS COMMISSION
Established by Ordinance 807. The purpose of the Human Rights Commission is to aid and advise the City Council in ensuring for all
citizens of the City equal opportunity in those areas protected by law and in other related concerns. Each youth member will be
appointed for a one-year term. Except for the first terms, all other members will be appointed for two-year terms that are staggered in
order to provide continuity of policy and program. In anyone year no more than one-half of the terms may expire. No member may
serve more than six years, not including the time served filling the unexpired term of another.
Council also assigned Qtlstill Wahlstromto the Hate Crime Response Team and Jake Anders to attend HRC meetings as Stillwater .
Area High School Liaison. -.
Rev. 5/98
.
.
.
08/13/98 12:41
RESEARCH CENTER
!il002
FAX 612 297 7436
August 13. 1998
Stillwater City Council
clo Sue Thorn
Dear Council Members:
Ms. Thome bas advised me that another application for a position on the Stillwater
Human Rights Commission arrived after the Commission's last meeting. At this time, the
Commission would like to remain with the original recommendations for people to fill the
five vacancies currently existing on the Commission as outlined in the Jetter from outgoing
chair Liz T omten which is included in your packet. Should a vacancy occur during the
coming year. we would reconsider Ms. Templin's application.
The Commission also agrees with the Council suggestion of having the Commissioners'
tenns run from January 1 - December 31 each year. starting with the tenns ofthe five new
appointees.
Thank you for your guidance and support of the Stillwater Human Rights Commission.
Sincerely,
(fJ~ e-~
Denise Carlson
Incoming Chair
\\ \l ~\~~I_G /f7'S
$::~::,~~::~~-~~~-q:~>~~~~~~
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r!'-. / ,/ I ';' \ ~,;tt ' ': \.~ 7..
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\
.
HARMONY
RESPECT
OIG:-'lTY
\
Date: July 29, 1998
To: Stillwater City Council
Ms. Morli Weldon
Ms. Sue Thorn
From: ?Elizabeth Tomten, Stillwater Human Rights Commission Chairperson
Re: Human Rights Commission Membership
As my tenure as Chairperson of the Human Rights Commission comes to a end, I
would like to thank the City Council for your support of our efforts. It has been a
pleasure to serve the City in this role.
.
In addition to the vacancy my departure will create, the Human Rights Commission
has the unfinished term (one more year) of Bill Kimker, who resigned due to health
concerns. Marlene Kakaliouras, who has been with the Commission since its
beginning in 1995, is also moving on to other challenges. This creates three
openings.
We have received applications for membership from three outstanding candidates at
this time. At this time, the Human Rights Commission would like to recommend to the
City Council that the following three individuals be commissioned to serve on the
HRC: Mr. Michael Caoette, Dr. Jane Anglin, and Ms. Susan Dixen.
(Two Commissioners, Louise Watson and Mary Peroceschi, intend to reapply for their
current spots. Their efforts have been invaluable to the HRC, and we support the
reappointment of these two, after their paperwork is complete. Also, the student
members of the HRC are aware that they will need to reapply if they wish to continue
their terms on the HRC. Both students are undecided at this time.)
.
Stillwater Human Rights Commission' Stillwater City Hall' 216 North Fourth Street. Stillwater, i\IN 550:)2
.
Name:
.'
( ~ TY OF STILLWATER
APPLICATION FOR APPOINTMENT
TO ADVISORY BOARDS AND COMMISSIONS
J/fN f-
3L1 w
Date:
i-<j/01
Address:
IhJ t L /f0
M II f t!5-- StJ'
Home Telephone: 1 <;;"{ -- I 1- --::t-y
Work Telephone: 5 ~/- Z J 1'7
1.
How long have you lived in Stillwater?
~ YrsIMo.
\Vhich \Vard
2. Vlhat Stillwater community activities have you been involved in?
$ 4--1 e IV A- e () WI. ~ /'1 t E. will e II- /t1 A-/) E }f. e c f) "'-1 IVJ (2tJ Ddfi D r-.!.S
r~r2 {q J'A-IV'13 F ,tOM f!-lJu-/v1:.J PUAJf)S - -r/./fS l-vA< /-l--C!57lL/)/...-L-y
t== " it. IA/A- t.--r'(
3. Please describe any previous experience you have which is similar to serving on a
volunteer advisory board/commission.
.
4.
Do y?U have a preferred Board/Commission that you are interested !If serving on? '7 -'. #-1-.
Yes*- No_ If yes, fill in name of Board/Commission: I~~
Would you consider an alternate appointment? Yes No L
If yes, which one?
5.
6.
Please describe any schedule conflicts with the regular meeting schedules for the
. board/commissions (i.e., routine travel, work schedules and the like).
7. Vlhy do you wish to be on a board/commission? _
~k~~.~.~-~~~~
. .~ I S- ~ ~~ . v& ., I - ,
f:;i~~ · J i:::;.--tv k ~~ h "'Ii k~ . ~. UJ,. ~ -
a ~ /-;;/ frv ~/ ~e J.~ J-~ b.ea..~~ 'fX f..-~ ~. .
8. Please ddcribe any other relevant information you would like us to know. . _
}~A-,~~~~~~
~~ r~ " , A l~ 2~~1 ~c- .~ ~~;>-
.
****Attach Additional Sheets, ifnecessary****
THIS INFOR}"fATION WILL BE DISTRiBUTED TO COUNCIL
AND IS CLASSIFIED AS PUBLIC DA TA
March 4, 1998
.
Stillwater City Council
216 North 4th Street
Stillwater, MN 55082
Dear Councilmembers:
I am writing to express my interest in a position on the Human Rights Commission. I
recently visited one of the meetings, and was quite impressed with the work that has
been done to establish the Commission, and excited about the potential to be a part of
the Commission.
Before moving to Stillwater, I was a resident of the City of Minneapolis, lived in a very
diverse neighborhood, and worked for agencies in which both employees and clients
were diverse. I actually used the Minneapolis Civil Rights Commission on two
separate occassions, both of which were very satisfying ways to resolve troubling
issues. I firmly believe that the existence of a Human Rights Commission is a most
valuable asset to the community.
I currently live and work in Stillwater. I am a Psychologist who recently began a
private practice, and I also work part-time at Courage St. Croix with people with
physical disabilities and sensory impairments. I am the mother of two children with
special needs. I understand both personally and professionally the harms of .
prejudice, injustice, and violations against persons because of intolerance for
differences.
Please consider my application for a position on the Commission. I look forward to
hearing from you.
S~ct
Jane Anglin
319 West Maple Street
Stillwater, MN 55082
351-2796
.
.
.
.
July 27/ 1998
City of Stillwater
216 No. 4th. St.
Stillwater MN 55082
RE: Stillwater Human Rights Commission
To whom it may concern;
I would like to be considered to serve on the Stillwater Human
Rights Commission.
My family has lived and worked in Stillwater for nine years, and I
believe that my background will provide unique experience to the
commission and it's function.
I am a documentary filmmaker with an emphasis on human rights. I
have just finished as an associate producer on a film called The
Scottsboro Boys to be broadcast on Court TV. The film deals with a
famous race case in the south beginning in the 1930's. I am also
currently working on the story of John F. Thomas, a Minnesota born
humanitarian who is responsible for saving the lives of millions
across the world during the cold war.
I also held a Minnesota real estate license for more than
twenty five years, and I have been an employee of the Minnesota
Historical Society for the past three years. The former provides
me with an understanding of the problems of landlords, tenants,
and housing, and the latter an historical perspective.
I have had a life long interest in the subject of human rights and
I believe it to be at the top of our priorities. I would be
honored to serve this area and help in any way I can to further
the rights of our citizens.
Sincerely,
I,~j~
Michael Caouette
1013 1st. St. So.
Stillwater MN 55082
430-2473
'~[g @ ~ Wi"! ....
,I ,J J I ~t; ~Of Stillwater, 2] 6 N. 4th St, Stillwater, MN 55082
IU~I-l: , _1
.--'--..
Date:
'7~/i-1J
.
CITY OF STILLWATER
APPLICATION FOR APPOINTlVIENT
TO ADVISORY BOARDS AND COMMISSIONS
Name:
S-tcS4.-^
/) / Y.~i1
Address: '] I '-I ,( f/ II w 0. te r IJ U,z. ~J,
~ t; II LJ Cl.l:e.-< I rn rJ .f S () F 2..
Home Telephone: Lf J ~ - 39]]
Work Telephone: Ovf te r
? /3 0 ~ 13 -b" o~
I
1.
How long have you lived in Stillwater?
~ YrsIMo.
Which Ward
2.
" ,.; c i).;;..
Ch~ Id b; r-rk.
. d.e. COYnf\;7 i.ft.
3. Please describe any previous experience you have which is similar to serving on a volunteer advisory
board/commission.
r'he. OJ.51
d: Sfrh.+ S f~f-f
.,.h(.. it.. /)c/ cl:.s rr;c..f
Co Ynm i ++1 e CJe are..- tl vo/l4f1..1a.r ac!tJ,JDt" Cornmifre e C(/)'\ (.)i:>/'C
c/ote.f.j wj-rA SeAcu) ,tt rnifli.sjr~-t;i)rr C'"nd ihc St;//vJ~i:e-r lItLfll~^. -;6^if
4 D h fi . . th . d' . ? CarnJh'.s.(,o/}.
. 0 you ave a pre erred Board/CollllTI1SSlOn at you are mtereste m servmg on. 0 , . '.'
Yes-.JL No_ If yes, fill in name of Board/Commission: /-Jurntt4\ r\:l..5 hi) C()jY1/YldSI ell
5.
Would you consider an alternate appointment?
If yes, which one?
Yes
No~
6. Please describe any schedule conflicts with the regualr meeting schedules for the board/commissions
(i.e., routine travel, work schedules and the like).
hOr)(.
7. Why do yqu wish to be on p board/commission?
.r'm a... IC),o->/ Sbc;o....I WDrtut'''" J /I J T, f':u-f f ,JI.Jt, Is tt.nd a. m Q.-iVa.re-
(/f -rhL ac.;aJ ~"d eLf! iG 'Vir, - III +ht:. chcds. D;v!.rf; r1lll.-.h.- t'e
be.. C flle..bf',,-t-e '"!.-(\d. utt.-Iu,l-cl i/l CUr ("()I'fIIhi/.lli f;e.$". ..I'd lift.e. 'To he/~
8. Please describe any other relevant information you would like us to know. fY) to-kl.. -f hJ hCvf'f'en.
'1:-'/11 ~ h1Q.m.J:H~r v-f' ~ CALLY,).. i" {Y)~j, jt>/7le..:i,: fh4.:t IJ (,Jork.;re
;rA -I- ~ LJhilt .!......, (""It'- }'1u.rn.L/\ ; kl.s (Jot) ; r;On rid ~f!
t b f u.;t' rn {, M'\ ~ r . i f1 f' c rf\ fJ ," Lv .1 c.. 0 f1'\11' lL/l/./-'" 11 0 uJ .'
J .... (J '7 * ** * Attach AdditIOnal Sheets, if necessary*** * ./
THIS INFOR,HAT/ON WILL BE DISTRIBUTED TO COUNCIL
AND IS CLASSIFIED AS PUBLIC DA TA
ot){-("
.
Return to: City of Stillwater, 216 N. 4th St., Stillwater, MN 55082 No later than 4:30 fro August 14, 1998
Date:
CITY OF STILLWATER r7' .~
APPLICATION FOR APPOINTMENT . fj)11~ @ rn; 01::,/.':;:.1'
~ TO ~VlSORY BOARDS AND COMMISSIONS I r!, iAll> - i i9S8 . , .
Name hIT- I e~ J~l'
\l
Address: ~l l\ 60 ~~ UJi~~& Aut
,
Home Telephone: (oSi- L/1>O -- d-JlPY Work Telephone: (~S{ -4-~()-(oC60d-
1.
How long have you lived in Stillwater? I'1LffS./QMOYrslMo.
~ Which Ward
2. S Vlhat Stillwater communiJ< activities have you been involved in?
\\EtJ~ ~~'efb t5tlkv\1~ f Ff~~f\~ '8~_
3. Please describe any previous experience you have which is similar to serving on a volunteer advisory
board! commission.
. ~~~i;;~~!~~~~t;l~~~~,: ('~~~//~:~SrU,YJ-VvJ
4. Do you have a preferred Board/Commission that you are interested in serving on?
Yes L- No _ If yes, fill in name of Board/Commission: tlcu..i\i'a.1J\ ~ ~~\-S
5.
Yes NoL
Would you consider an alternate appointment?
If yes, which one?
6. Please describe any schedule conflicts with the regualr meeting schedules for the board!commissions
8' .e., routine travel, work schedules and the like).
Ve\j eeL:\. ~!7n~1;xJ) W&\\-\~ /YV\ uJe6 l\.lo-jJs.
8.
.
7.
< tz;+ 'm
8/3/98
CITY OF STILL WATER
CITY COUNCIL
216 N. FOURTH ST.
STILL WATER, MN. 55082
A TTN: NILE KRIESEL
.
DEAR SIRS:
MY NAME IS MARY RITA PEROCESCHI.
I HA VE BEEN A PART OF THE HUMAN RIGHTS COtvllv1ISSION. MY TERM HAS
EXPIRED SINCE I WAS ALLING A TERM THAT WAS LEFT VACANT. I WOULD
LIKE YOUR ACCEPTANCE FOR ANOTHER TERM. I'M ANXIOUS TO CONTINUE
WORKING ON THE ACCESSIBILITY ISSUES. THANK YOU FOR YOUR
CONSIDERATION.
SINCERELY,
~;(~a-A~
MARY RITA PEROCESCHI
8096THAVES
STILLWATER, MN. 55082
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08/13/1998 15:49
PAGE 02
6127775307
RWMWD
Louise Watson
927 Northland A venue
Stillwatert MN 55082
August 13. 1998
Sue Thome
City of Stillwater
Stillwater, MN 55082
I would like to confmn my interest in continuing work on the Human Rights Commission as a
commissioner. I feel that it would strengthen the efforts needed to further refine and expand the
Hate Crime Response Plan already developed and underway.
Thank you for your consideration.
Sin~
~~ ?J;d,o><-
Stillwater Human Rights Commission
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August 11,1998
To: Mayor Kimble and City Council members
At the last meeting of the Stillwater Heritage Preservation Commission,
held on Monday August 3, 1998, the Commission voted to request an item
of the City Council regarding the Aiple and Kolliner Park properties.
When the initial National Register of Historic Places survey was completed .
. for downtownStillwater'ih 1988,jhe areas known as the Aiple and Kolliner
Park properties were not included in the study. At the .time the emphasis'
was placed on existing structures or buildings. The areas in question had
'already lost the structures that bncestood on the sites, induding some of.
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_' '.' the cities largest lumber mills and their associated buildings. .
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The Cityhas recently contracted with SRFto prepare a master plan for
.theAiplean,d KolHner Park properties. Itseems an appropriate time to also
completean intensive ,historical survey of the.propertie:s. This would.
complete the Downtown Historic survey area~ and possibly provide the
basis for an amendment to' the Downtown Historic Commercial District.
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Therefore, the Heritage Preservation Commission requests that the City
. expand the contract withSRFtoincludeahistorical site survey. We .', '.
suggest that the Council direCt staff to request.a scope of service revision,
. " with cost and schedule estimates for -such a survey;
ff you haveony questions, please feel free to contact me .at 433-5600
(wk) or 439':3482 (hm).
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, Respectfully submitted, '.
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...... ........ ..... . .... ...... ./>
'. " RogerTomten
, ;Stillwater Heritage Preservation Commission Chair'
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cc: Nile Kriesel
Steve Russell
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~UG-07-1998 14:36
P.01/01
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7:00 1.
7:05 11.
7:15 III.
CITY OF OPH
CITY OF OAK PARK HEIGHTS
CITY COUNCIL MEETING AGENDA
TUESDA Y, AUGUST 11, 1998
7:00 P oM. AGENDA
-~~..); fu..'.;
ii iI
Call To Order/Approval of Aaencfj
Department/Council Liaison Rt:~
A. Parks
B. Cable
C. Water Management Organizations
D. Recycling Award (1)
E. Bridge Report
F. Planning Commission
G. Legislative Committee Reports
YisjtQ~
This is an Opportunity for the public to address the Council with questions or concerns on
issues not part of the agenda. (Please limit comments to 3 minutes in length)
7:20 IV, Consent Aienda (Roll Call Vote)
A. Approve BiJls & Investments
B. Approve City Council Minutes - July 28, 1998 (2)
C. Authorization to purchase vehicle for the Police Department (3)
D. Approve purchase of COmputer equipment (4)
E. Approve resolution for emergency management funding request (5)
7:25 V. Public HeariniS
. A. City HaU access to Oakgreen Avenue and traffic analysis (6)
B. Approve plans and specifications and authorize advertisement for bids for the Kern
Business Center improvements of 1998 (7)
C. Public Hearing on ordinance regulating residential and commercial alarm systems
and imposing a system of fines fOr improper and unnecessary emergency and medical
responses to false alarms and malfunctions (8)
D. Public Hearing on establishment ofCentraJ Business District (9)
7:55 VI. blew Bu~ines~
A. Schedule City Administrator's 6-rnonth review for August 18 COWlcil Work session (10)
B. Request for a Home Occupation Permit (11)
8:15 VII. Old Busin~
A. Update on City development projects: Arby's, SuperAmerica, Burger King, 58th Street
(12)
B. Oak Park Heights/Baytown anneJeation acknowledgment (13)
C. A-I Maintenance update (14)
D. Proposed detachment/attachment request (IS)
9;30 IX. Ad,ournment:
Social gathering at Applebee's restaurant after adjournment of Council meeting.
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TOTAL F.01
AUG-12-1998 09:26
C lTY OF OPH
CITY Of O;J{ PAJUOIf.lGBTS
CITY coUl'iClL MEETING
FOLLOW-UP )\CiElSDA FOK
TUESDAY. AUGUST 11,1998
7;00 P.M.. AGF.NU^
1
~\l To Order/AnuulYZllof .1\mmda
11-
~Illt":[\t1CO\1i'cil L~oll.RnllJ~
A. Parks
R. CGOle
C Water M.\IIagemcnt Or~aT1iz.QtjOl1g
D- R~"cllng AWllrd
E. Bridge ~port
F. p!"nning Comlni~!\ion
G. L\:gislative Committee R,epOlts
Ill-
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'.'here were DO visltQJ'3
IV.
~on"nt A~en<bl (Roll Call vote)
Items A, C, D, & E apl,ro'Ved~ item B {lulled
A. MProv~ Bills &. Investments
B. ApprOVI: City Council Minutes - Juty ZR, 1998
aprro"6d
with cbaJll:~
c- Authod~a~ioll to purchas~ vehicle for \he police Dep~rtmeJ1t
D. Approve ~un;hasc of computer cquipmenl
E- Approve resulution for emer~el1cy ml1t1agement funding request
v. pur, lic.ll~
A. City Hall access to Uakgreefl Avenue and tmffi<< anQIY6i~
public hearine; seplt1'ated ocens defeate<l1-3; I!:ut and wellt-bt>Dl1d acteD from Olllq;rn'!ft with only
west-bound txit with ~paro'~ e,lIl entraJl<!e pltrk1ng wt With '-"ame ~lmidg tecl1niquellutilii:Cd
.ppro'''' 3-2, ......' _.a. .a~ .cqaillllo. I....... cO bog'. with 'bl> l>Tojed .. p".' .r tb' 5""
Street COJI~tru'tiOD
approved S-fI U. Appro..e plans o.nd spedtlcations aud authoriZe adveltiscment ClJL bids for the Kern
nusmtSS C~I11.cr improvenlellt~ of \ 998
.Pln~v,' 5-0 C. "'btio H.,n,.g on 0........'" ,-cgulatin. ""..ea""!'" ,ommeroia! a""'" ",,,,,m. "od
in'l)Q$il'li l!. 5)'II(em of fines for improper :\nd ullnecessary em~rgency ::md medica.l respom;t=\ to
fiol!se Alarms and Jllalti.mctions
appro"ed 5-0 D. Public Hearln~ 011 ~tablishrm:llt of CCl1tnll Business Distric\
Vl_ New BusiruJ.33
approved 5-0 A, Schedule City Admiuistrator':; 6-month review for A\1Bu9t IS COllllcil Work sl::~siol'l
approved ~-O B, Requesl fm ~ Home O\;c.\lpation Permit
Specild c. Election J\,d~es updatl:
Mectin~ sch~lluled for "tueSday, Au!:Ullt 18 to appoint jlldg~~
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P.01/02
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AUG-12-1998
Vll.
l"c~eived
I'~ejved
r~~vcd
rlK\eived
QUkk'Take
Appru.-ed
09:25
C I T'r' OF OPH
Oak pQl'j( til'it!.h~ FollQw-UI) I'l.J\lll~".'
~iWi
A. Update on City dcyelopulent prO}~ClS Arby's, Sl\rc!:\merk~, Uurger lG11g,
1}. Oak Park liei~h~lBaytown ~oncXl1tion Mclu1owled~ment
C. A-I MaitltcnD~e update
D- t'fCp06~J detnchment/llttl.chrl\enl [~.que$\
e. 1 Jpdate on 58th ~tteet
IX
6s!juurnmc1\t:
9:18 p.Il',
Sociul gathering elf Applibee '.. restQW'ullt ajter adju'/JI'lIment oJ CI'lU/1cd meeting.
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P.02/02
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TOTAL P. 02
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9:00
WASHINGTON COUNTY
COUNTY BOARD AGENDA
AUGUST 18, 1998, 9:00 A.M.
Roll Call
Consent Calendar
General Administration - J. Schug, County Administrator
Appointment of Commissioner to the St. Croix River Crossing Committee
Discussion from the Audience
Dennis C. Hegberg
District 1/Chair
Mary Hauser
District 2
Wally Abrahamson
District 3
Myra Peterson
District 4
Dick Stafford
District 5
Visitors may share their concerns with the County Board of Commissioners on any item not on the agenda. The Chair will direct the
County Administrator to prepare responses to your concerns. You are encouraged not to be repetitious of previous speakers and to
limit your address to five minutes.
Commissioner Reports - Comments - Questions
This period of time shall be used by the Commissioners to report to the full Board on committee activities. make comments on matters
of interest and infonnation. or raise questions to the staff. This action is not intended to result in substantive board action during
this time. Any action necessary because of discussion will be scheduled for a future board meeting.
Board Correspondence
Adjourn
Board Workshop with Office of Administration
Proposed 1999 Budget Meetings with: (Times are approximate)
9:30 - County Attorney
9:55 - Court Administration
10:15 - Court Services
10:55 - Sheriff
11 :40 - University ofMN Extension
12:45 - Agricultural Society
12:55 - Historical Society
1 :05 - Soil and Water District
1: 15 - Washington County HRA
1 :30 - Library
(A lunch break will be taken after the University ofMN Extension's presentation)
MEETING NOTICES
Committee
Time
Location
9:00
4.
9:05
Board Workshop with Public Works Department
Continued Discussion on Woodbury Library Planning
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5.
6.
7. 9:25
8. 9:30
to
2:00
9.
2:15
to
3:00
Date
ugust 19
gust 19
ugust 20
Plat Commission
Transportation Advisory Board
MELSA
9:30 a.m.
2:00 p.m.
12:00 p.m.
Washington County Government Center
230 E. 5th 81. - Mears Park Centre
570 Asbury St. - St. Paul
Assistive listening devices are available for use in the County- Board Room
If '[au need assistance due to disability or la!1!luage barrie'jPlease ca//430-6000 (TOO 439-32201
EQUAL EMPLOYMENT OPPORTUNITY / AFF RMATIVE ACTION EMPLOYER
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR *
AUGUST 18, 1998
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The following items are presented for Board approval/adoption:
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DEPARTMENT/AGENCY
ITEM
Administration
A. Approval of the August 4 and 11, 1998 Board meeting minutes.
B. Approval of resolution authorizing submission of a joint grant application with
the City of Hugo to Minnesota Planning for Community-Based Planning grant
funds for a Comprehensive Transportation Study.
Auditor- Treasurer
C. Approval of abatement applications for homestead classification, values and
disaster credits.
D. Approval and execution ofthe lease agreement with the City of Woodbury for the
space lease in the Woodbury City Hall that will be used to house the Woodbury
License Center.
Community Services
E.
Approval of agreement for the delivery of employment and training services to
dislocated workers for the Ramsey/Washington County EDWAA program
between Washington County Workforce Center and Ramsey County Job
Training.
Health, Environment and
Land Management
F.
Approval to execute an agreement with the City of Oakdale and authorize
payment for distribution of curbside recycling funds in the amount of $91 ,900.
Approval of resolution, Ramsey/Washington County Resource Recov'
Project's 1999 operating budget in the amount of$12,968,235.
G.
Public Works
H.
Approval of resolution authorizing the Director of Public Works to establish a no
parking zone on CSAH 19 between Regatta Drive and Fox Run Road.
I. Approval of resolution authorizing the Director of Public Works to establish a no
parking zone on CSAH 7 between Irish Avenue North and Ivan Avenue North.
J. Approval of resolution rescinding Resolution No. 98-087 and entering into a
Minnesota Department of Transportation limited use permit for pedestrian bridge
and bikeway Hardwood Creek Trail.
K. Approval of resolution requesting the Commissioner of the Minnesota
Department of Transportation to conduct a traffic survey to determine the
reasonable and safe speed on CSAH 12 between CSAH 5 and CSAH 15 in the
City of Stillwater.
L. Approval to advertise for the purchase of a Skid Steer for use within Public
Works.
Recorder
Sheriff
M. Approval of Plat ofBaytown Hidden Prairie, Baytown Township.
N. Approval to transfer ownership of Washington County Sheriffs Office 4
"Jake" to his handler, Deputy William Lake.
*Consent Calendar items are generally defmed as items of routine business, not requiring discussion, and approved in one vote.
Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action.
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Stillwater Township
August 13, 1998
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Chair:
Johnson
7:30 p.m.
Regular Meeting
Ag:enda: Adopt
Minutes: Approve Minutes July 23, 1998
(correction to include checks #13347 - #13456)
Treasurer: 1. Claims & Checks
Attornev: 1. Update Socha Situation
2. Raleigh Contract
Planner: 1.
Eng:ineer: 1.
Public Works: 1.
. Clerk: 1. Oak Wilt Information
2. Studer Commercial Kennel Permit
3. Forfeiture Land
Committees: 1.
People - 8:30 PM: I.
Old Business: 1.
New Business: I.
Andrea PoeWer to substitute for Tom-Scott.
V oteCounter Test/Judges Training: September 2, 1998,
Town Hall-7:00 PM.
Sumey Variance Hearing September 27, 1998 -7:00 P.M.
CLAIMS PLEASE
Pat Bantli
DaVid Johnson took OVer as chair.
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August 13, 1998
STILLWATER TOWN BOARD MEETING
- Town HalJ
PRESENT: Chairperson David JOhnson, Supervisors Sheila-Marie
Untiedt, David Francis and Jerry Hicks. Also, Engineer
Paul Pearson, Planner Meg MCMonigaland Attorney Andrea
Poehler.
7:30 P.M.
Sheila-Marie Untiedt acted as chair until David Johnson arrived.
1. AGENDA - M/S/p Francis/Hicks moved to. adopt the agenda as amended.
(3 ayes)
2. MINUTEd - M/S/p Francis/Hicks mOved to approve the 7/28/98 Stillwater
Town Board Meeting minutes with the inclUsion of checks #13447 thru #13456
in item 3. (3 ayes)
3 .
IBEASUREjl _
1. Gave the report for July balances since he
will not be present at the next meeting.
2. Claims #2177 thru #2194 were approved for
paYment.
4 .
ATTORNEY _
T. Mr.-Socha has not accepted the oVertime
pay checks Yet. UnempJoyment payment
has been denied.
2. M/S/p HiCkS/Francis mOved that the acting
chair sign the Raleigh~ontract. (3 ayes)
3. Andrea Poehler will get the forfeiture forms
ready for the next meeting.
5 .
EJANNEB. _
1. Distributed drafts of the comprehensive plan
UPdate to the supervisors.
6.
LN GIN E E R _
1. lii canna Hill s _
M/S/p Francis/Johnson moved that the
improvements outlined by the engineer for
Nica~na Hills SUbdiVIsion be accepted and
commence with the two year warranty,
(4 ayes)
The two escrow aCCOunts currently held will
be retained.
2 .
Irail Erasion _
a. Little Carnelian Trail appears not to
have erosion.
b. Curtiss Hills Trail is dOing well.
Page Two
Stillwater Town Board Meeting - 8/13/98
However, some limestone is needed and
diversion berms to keep water away from
the trail. The engineer estimated
$1,000.00 to improve the trail.
M/S/P Johnson/Hicks moved to authorize
improvement of the curtisS Hills Trail.
(4 ayes)
c. Louise Bergeron is directed to discUSS the
trail situation at st. Croix Highlands
Subdivision with the engineer.
7. COMPREHENSIVE PL^N _ For those who might be interested - copies of the
proposed comprehensive plan update will be in the town hall mail box on
september 11 and also on the internet.
8. STUDER KENNEL PERMIT _ M/S/P Hicks/Untiedt moved to renew Steve
Studer's commercial kennel permit. . (3 ayes, Francis nay)
9. PARK
increase
outl ined
$600.00.
^T ^RCOL^ HEIGHTS SUBDIVISION - M/S/P Untiedt/Francis moved to
wildflower density at the park in ^rcola Heights Subdivision, as
in ^ndy Sudbruck's (^pplied Ecology) 7/30/g8 letter, at a cost of
(3 ayes, Hicks nay)
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10. INTERNET COMMITTEE -
1. Report from provider circulated.
2. People who provide E-Mail addresses will be
notified when changes are made on our web.
11. STONEBRIDGE TR^IL _ David Francis reported that after the newsletter.
came out he received numerous phone calls from residents with Suggestions
as to changes desired on Stonebridge Trail.
12. PL^NNING COMMISSION _ David Francis expressed that the planning
commissioners have worked hard and done a very thoughtful job on the
comprehensive plan review. They would like input into the transportation
part also.
13. NEWSLETTER _ Oak Wilt, election and the comprehensive plan hearing
information will be part of a newsletter to come out shortlY.
14. TR^IN NOISE _ Residents are complaining about the noise from the trains
on the track that border Stillwater Township and May Township.
15. ADJOURNMENT _ Meeting adjourned at 8:35 p.m.
Clerk
Chairperson
Approved
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