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HomeMy WebLinkAbout1998-06-02 CC Packet• CALL TO ORDER INVOCATION ROLL CALL • REGULAR MEETING RECESSED MEETING CALL TO ORDER ROLL CALL STAFF REPORTS 1. Finance Director 2. Police Chief 3. Public Works Director 4. Community Dev. Director REVISED AGENDA ** CITY OF STILLWATER CITY COUNCIL MEETING NO. 98-13 Council Chambers, 216 North Fourth Street June 2, 1998 !, 4:30 P.M. AGENDA 5. Parks & Recreation 6. City Engineer 7. City Clerk 8. Fire Chief OTHER BUSINESS 1. Larson, Allen, Weishair & Co. - Auditor's Report 7:00 P.M. AGENDA 9. Building Official 10. City Attorney 11. City Coordinator 2. McKusick Lake residents — Preservation and Restoration of McKusick Lake. 3. Consideration of Use of Aiple Property for Temporary Weekend Pay Parking for Summer 1998 APPROVAL OF MINUTES May 19, 1998 — Special and Regular Meetings PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS, 1. Discussion of traffic /parking issues related to Valley Co -op 4:30 P.M. 7:00 P.M. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjectslwhich are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. l ' CONSENT AGENDA* 1. Resolution 98 -138: Directing Payment of Bills 2. Contractors Licenses: All -Brite Sign, Inc., Crystal, MN 3. Resolution 98 -139: Approving Agreement with State of Minnesota Inter- Technologies Group for connection to backbone network, access to internet, e-mail, and data transfer 4. Resolution 98- 140: Promotion of Bruce Klosowsky to Captain — Police Dept. 5. Resolution 98 -141: Rescinding Res. 98- 131, Employment of Kevin Reiners as Patrol Officer 6. Purchase of play structure and swing set from St. Croix Recreation Co. 7. Resolution 98 -142: Change Order No. 2 — 1998 Streets and Curve Crest (Washington Ave. Median construction, 9804) City Council Meeting 98 -13 June 2, 1998 8. Resolution 98 -143: Temporary employment of Caroline Stubbs, Erin Collins, and Garrett Lajole as lifeguards 9. Purchase of computer — Planning Dept. intern PUBLIC HEARINGS 1. Case No. ZAM/98 -1. This is the day and time for the public hearing to consider a zoning map amendment changing the zoning of a 10.5 acre parcel located east of Amundson Drive and west from Stonebridge School from RA One family Residential District to RB Two Family Residential District located between North St. Croix Ave. and Amundson Drive (Amundson Property). Croix Builders, applicant. Notice of this hearing was placed in the Stillwater Gazette on May 22, 1998, and mailed to affected property owners. UNFINISHED BUSINESS 1. Request for sewer service assistance, 216 Wilkins Street NEW BUSINESS 1. Request for gambling premises permit at Freight House Restaurant — Outreach Six Acres, applicant (Resolution) 2. Freight House Request to Expand Liquor Sales 3. Amendment to Joint and Cooperative Agreement — Central St. Croix Valley Joint Cable Commission (Resolution) 4. Possible first reading of ordinance prohibiting consumption and possession of liquor in a public place PETITIONS. INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS/REOUESTS 1. Petition by residents of the hospital neighborhood for parking restrictions along Abbott Street to Orleans, Anderson Street, Everett Street, and Hancock. 2. Communications regarding the Interstate Bridge a) Meeting notice — St. Croix River Bridge Project; b) Letter from Mr. Anthony Andersen, United States Dept. of Interior; c.) Letter from Mr. James Denn, Minnesota Department of Transportation 3. Brown's Creek Watershed District — Role of BCWD in the AUAR 4. Minnesota Historical Society — Notice of grant award for architectural survey and evaluation of Holcomb Addition COUNCIL REOUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. ** Items in italics are additions to the agenda DONALD L. BEBERG CHIEF OF POLICE Memomndum THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT To: HONORABLE MAYOR AND CITY COUNCIL CC: NILE KRIESEL From: CAPTAIN L.DAUFFENBACH Date: 05/27/98 Re: DEPARTMENTAL PROMOTIONS 212 North 4th Street • Stillwater, Minnesota 55082 Business Phone: (612) 351 -4900 • Fax: (612) 351 -4940 Police Response /Assistance: 911 LARRY J. DAUFFENBACH CAPTAIN 1. I WOULD LIKE TO PROMOTE SGT. KLOSOWSKY TO THE POSITION OF CAPTAIN. THE PROMOTION WOULD BE PROBATIONARY FOR A PERIOD OF ONE YEAR ECTIVE JULY 1, 1998. (THIS IS ON THE CONSENT AGENDA) 2. KEVIN REINERS TURNED DOWN THE FULL TIME POSITION OF PATROL OFFICER. REINERS DID SAY THAT HE WOULD ACCEPT A PART TIME POSITION HOWEVER THE CURRENT HIREING LIST HAS NO OTHER QUALIFIED CANDIATES. WE HAVE STARTED THE PROCESS TO RETEST FOR FULL TIME PATROL POSITION. 3. WE HAVE STARTED THE PROCESS TO RETEST FOR THE SGT. POSITION VACATED BY SGT. KLOSOWSKY. THE RETEST IS NESSARY BECAUSE WE NOW HAVE OFFICERS ELIGIBLE FOR PROMOTION THAT WERE NOT ELIGIBLE AT THE LAST TESTING. 4. ENCLOSED IS A COPY OF THE OF THE TRAFFIC ACTIVITY FOR MAY 23 AND MAY 25. THIS WAS MEMORIAL DAY WEEKEND AND WE RAN A SPECIAL ENFORCEMENT ACTION. THIS ACTION WAS IN CONJUNCTION WITH THE SAFE AND SOBER GRANT THAT OUR POLICE DEPT. IS PARTICIPATING IN ALONG WITH SURROUNDING DEPTS. THE ENFORCEMENT ACTION WAS LOCATED ON SOUTH MAIN ST. IN THE 400 BLOCK AND ALSO IN THE 400 BLOCK OF E. CHESTNUT ST. MEMORIAL DAY WEEKEND HAS TRADITIONALY BEEN ONE OF THE ACTIVE IN THE DOWNTOWN AREA FOR TRAFFIC. THIS EFFORT WAS LAUNCHED IN AN ATTEMPT TO KEEP OUR STREETS SAFE FOR OUR CITIZENS. 05?598 [o: Captain 0au[/n/`bao/` From: Sgt Parker 8e|ow i the 61 kJnwI 1 ,`[ al i U`* self init. ie'j ra [ [io s|�ops and resulting charges from those stn[/s' Results shown are from activity beginning at 0(0) hours on Friday the 22nd until 2400 hours on the 77o.|' lhere is an asterick by the cases generated during Safe and Si '/he Assignments_ lCR Charge Officer (s) 4311 Speed 220 4314 Speed 220 4315 Speed 214 4316 Speed 210 4317 Speed 214 4319 Speed 214 4320 Speed 210 4321 Speed 214 4372 Speed 214 4323 Speed 210 4330 Speed 214 4334 Speed 210 4336 Speed 216 4345 Open container 211/212 4346 So/al) Awn!. Marij in MV 206/220 4346 Dr Para a/a 206/220 4346 Drug Para 206/220 4346 Obstructed Vision 206/220 4346 Possession _of Aicohol by underage 206/220 4346 Underage Consumption 206/220 4347 Small Amnt Marij in MV 211/212 4347 Drug Para ra 211/212 4348 Driver on Shoulder 216 * 4349 Open Container 211/212 4349 Open Container 211/212 4349 Allow Open Container 211/212 4350 Small Amnt Marij in MV 220 * 4351 Drive on Shoulder 2.1.6 * 4352 ()ppo ; noiai/m/ 2()6 * 4352 A|1'.w ()pen Uo// 206 t 4.353 Open (m/taioer 220 * 4353 Allow Open Container 220 * 4354 Drive on Shoulder 216 * 4356 Allow ()pen Container 211/212 4356 Open Container 211/212 1.356 U Container pen 211/212 4�57 Small A/o/a M. i] in MV 206/220 4357 Possession of Alcohol / 206/220 * � * • • +1, • • • 4357 Possession of Alcohol underage 4358 Drug Para 4358 Small Amot Marjj iH MV 4358 Small AMnt Marij in MV 4360 Possession of Alcohol underage 4361 Open Container 4362 Drug Para 4362 Drug Para 4362 Suspended Object 4363 Open Container 4363 Drug Para 4363 5Lh Deg Possession 4363 Allow Open Container 4365 DWI 4365 Test Refusal 4347 206/220 211/2l2 211/212 211/212 211/212 220 * 206 * 206 * 206 * 206 * 206 * 206 * 206 * 205 205 Possession of A1oohol by underage 211/212 * These totals do not include the amounts of traffic generated by the Minnesota State Patrol' Lt Swanson and Corporal Mock were also present and 7 know that they made several arrests for the same charges as above as well as some DAR"s' 052598 [o: Captain Uauf/enbach From: Sgt Parker Below is the breakdown of all the self initiated traffic stops and the resulting nha/yos from those traffic stops. Results shown are for Monday the 25th. Beginning Lime for the L`e}ow results is 0001 hours on the 25th until 2230 hours on the 25th' There is an aste,irk by the cases generated during the safe and sober assignments. ICR Charge Officer (s) 4454 Open Container 212* 4455 Open Container 219 4455 Allow Open Container 219 4455 Small Amnt Marij in MV 219 4455 Drug Para 219 4462 Speed 210 4463 Speed 210 4464 Speed 210 4465 Semaphore 210 4467 Speed 210 4468 Speed 210 4475 Speed 210 4480 Operate w/ Revoked Registration 206 4480 No Insurance on MV 206 4480 Child Restraint 206 4481 Speed 206 4482 Speed 206 4483 Speed 206 4484 Speed 203 * 4485 Speed 203 * 4487 Speed ^ 206 4488 Speed 203 * 4492 Seat Belt 219 4494 No MN D/L 219 4494 DWI 219 // 7 • MSP 2400 TEL:612-779-5.925 • Wri ! (e,te 04 . l .4!.‘ . . ,SAik 164 :tiff t » . er ). • A c X.ty, 1 _ e*l.Hd / . 1, _. .4rat, 41 .11k had_± _dczy5 4141 kel,;cl,s -/t) PA1 • -.• Arres-i$ gd,14 t/Wibri,a • .(elfiej fLire.54> _thiet141410'1_,.... 4e . . 444: g./ .L . .. c 1-12 f / - . . . . May 25'98 10:32 No.002 P.02 STAFF REQUEST ITEM 4 PARTMENT: Parks DATE: May 13, 1998 i.....SCRIPTION OF REQUEST (Briefly outline what the request is): I received several calls from mothers and fathers asking if we could put in a sidewalk along Grove Street, from Myrtle Street to Ramsey Street. When the people come to use Ramsey Park they push their strollers down the street to the playground after they park their cars because it is hard to push the strollers in the grass. Request to use money out of the Park Dedication Fund and have Bailey construction install a 310 foot sidewalk with a curb cut and handicap path to the playground. Total cost: $5,600.00 4110 N C IA L IMPACT (Briefly outline the costs, if any, that are associated with this request and t. proposed source of the funds needed to fund the request) Park Dedication Fund ADDITIONAL ITEMS ATTACHED: YES NO X ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. SUBMITTED BY�J �Gde� /,_ DATE: May 13, 1998 Tim Thomsen, Parks Direct& • • Memorandum To: Mayor and Council From: Morli Weldon, City Clerk Date: 05/27/98 Re: Update on election equipment purchase As you know, Washington County has been pursuing the County -wide purchase of new election equipment. At the advise of the County Attorney, Washington County has decided to reject all vendor bids. Attached are letters from Washington County which describe the background and reasoning for the county interest in the purchase of new equipment and the later rejection of all bids. Attached is a draft of a revised equipment financing proposal from Washington County. Molly O'Rourke, Washington County Assistant Auditor - Treasurer, is requesting comments from the City before it is brought to the County Board for approval. Our machines experienced significant breakdown problems at the last election and are in definite need of replacement. Even if the County did not assist in the purchase of election equipment, we would still need to replace our machines before the 2000 election. The purchase options presented by the County would be a significant cost saving to the City. If you have any comments on the County proposal, please contact me and I will forward your comments to the Washington County elections coordinator. 1 RECENJED MAY 1 5 1998 I Elections Equipment Purchase Update Molly O'Rourke, Washington County Assistant Auditor - Treasurer: Following the advice of the County Attorney, Washington County has decided to reject all vendor bids for new election equipment for the following reasons: • Information obtained from bids was insufficient to create the lease - purchase agreement sought by the county. • Agreements allowing the county to trade in city-owned equipment should have been completed before bids were sought. • One vendor offered a discount contingent on purchase of its equipment by another county, which could not legally be considered when determining the lowest bid. * Another request for bids will not be issued until after the 1998 elections, probably no sooner than January or February 1999. Washington County has entered into discussions with Dakota and Hennepin Counties to explore the option of a joint equipment purchase. (Ramsey and Anoka Counties attended discussions but do not plan to purchase at this time.) A joint purchase could be expected to lower the price of the equipment but would also reduce the County's control over which vendor is selected. Molly O'Rourke distributed a draft of a revised equipment financing proposal (attached). City and township officials should take up to one month to review the proposal and make comments before it is brought to the County Board for approval. The new financing package would replace the one already approved by the board. In the new proposal, the County would bear the entire cost of the equipment purchase, while municipalities would share all maintenance and software licensing (programming) fees. This would create county ownership of the equipment, and prevent potential problems related to joint ownership of equipment by the both county and municipalities. The overall cost of the new proposal to municipalities is projected to about the same or slightly lower than under the current financing package. • • • Initial Proposal • • County pays entire cost of initial purchase which included 7 backup machines (hardware & software); Municipality repays 50% of hardware cost over a 5 -year period (interest free). Municipality pays for cost of annual maintenance fees. Municipality gives old Optec 3P to County for trade -in at no cost. Cost to municipalities per precinct using optical scan equipment over 10 years: $4,271 (based on ESS bid). Revised Proposal County pays entire cost of purchase which included 7 backup machines (hardware & software). Municipalities pay cost of annual software maintenance fees (based on number of precincts which use optical scan equipment). Municipalities pay cost of annual hardware maintenance fees. Municipalities give old Optec 3P to County for trade -in at no cost. Municipalities sign written commitment to above conditions prior to bid. County owns equipment. Municipalities' liability insurance includes coverage of equipment. Cost to municipalities per precinct using optical scan equipment over 10 years: $3,997 (based on ESS bid). oropo Administration 14900 61st St. N. PO Box 6 Stillwater, MN 55082 -0006 FAX: 430 -6178 TEL: 430 -6181 November 5, 1997 Morli Weldon 216 Fourth Street North Stillwater, MN 55082 Dear Morli, WASHINGTON COUNTY R. H. STAFFORD, AUDITOR - TREASURER GOVERNMENT CENTER FOREST LAKE STILLWATER WOODBURY 368 South Lake Street 1520 West Frontage Road 8301 Valley Creek Road Forest Lake, MN 55025 Stillwater, MN 55082 Woodbury, MN 55125 FAX: 430 -8290 FAX: 430 -6187 FAX: 731 -5781 TEL: 430 -8280 TEL: 430 -6176 TEL: 731 -5780 We are working our way through the process of evaluating and purchasing new elections equipment countywide. Here is a brief summary of the work done thus far: The County began looking at the need to purchase new equipment last spring. This was prompted by several different factors. First and foremost was the age of the equipment being used. Currently every community using optical scan equipment in Washington County is using Business Records Corporation's Optech IIIp machines. This technology was developed in 1985 and no longer is being manufactured. The majority of these machines still in use are utilized in the Twin Cities area. Because Hennepin and Dakota Counties are also looking at upgrading theif election equipment, and because BRC is interested in reducing the number of Illp's in use, there is a concern that maintenance costs for these machines will increase in the future as the number of machines greatly decreases. In addition, a few of our communities have expressed concern about the age of their equipment and the increasing frequency of mechanical problems. To explore the issues involved, we set up a task force comprised of election clerks within the county. Atter looking at the issues involved and the advancements in technology the task force is Unanimous in its opinion that now is the time to purchase new elections equipment to greatly help in the administration of elections. Some of the changes worth noting: better built machines that will more easily accept changes and upgrades in the future; less complicated designs that will greatly reduce the number of ballots that get jammed in the machines; more logical functionality that will help election judges determine and fix problems on election day; modems that will eliminate some of the stress on election night of having to come in to the Government Center to download the results; more flexible ballot layout software that will help us avoid having to go to two ballots per precinct to fit all the candidates and races on to a ballot that complies with state law; ballot on demand software that will provide savings from not having to order so many ballots in advance and allowing the ability to print ballots on election day for any precinct running low. Washington County does not discriminate on the basis of race, color, national origin, sex, religion, age, and handicapped status in employment or the provision of services. • • • • • Equipment Purchase Page Two The County Board has approved a proposal for the County to pay 50 % of the cost of all new election tabulation equipment purchased in 1998 and 100% of all election administration software costs. The County will do this by paying all of the equipment purchase up front. The County would then charge back half of the cost of the machines (see figures below) over a five year period. The municipalities would continue to pay the annual maintenance fees, however as part of the purchase we are pursuing a countywide maintenance agreement which would lower the cost. The County would pay the entire cost for all of the software and additional hardware needed to continue to provide programming of the ballots. The County would also pay the interest on the purchase. The first payment from the municipalities back to the County and on maintenance fees would be in 1999. As part of this proposal each municipality would have to agree to provide their current equipment to the County to use as a trade in with the vendor to lower the overall price of the purchase. One of the lessons the task force learned in this process was that the equipment we use in administering elections is essentially computer equipment. One of the criteria we will use in evaluating the vendors is their ability to assure us that the equipment we purchase today will not become obsolete overnight. However it is important for all of us to keep in mind that computer technology is changing daily and that we need to continue to plan on how we will best be able to keep our equipment current while understanding the budget constraints of all involved. In addition with the rapid growth of Washington County we will further need to develop strategies to deal with future equipment needs. I have attached population estimates from the Metropolitan Council for each community in the County. As part of our planning I would ask any of you who are considering expanding the number of precincts in the near future to let us know now to help us in dealing with some of these ongoing planning issues. Potential Price of Equipment Der Community Total cost per machine (includes ballot box and memory packs): $4,300 - $7,000 Sales tax: $279 - $455 Annual maintenance fees: $95 - $260 Annual cost per machine (five year period): $915 — $1,491 Annual cost to community per machine (five year period): $458 - $746 Total cost to community per machine $2,290 - $3,730 Because of the timing of similar purchases in other metropolitan counties and issues of levy limits, this is a proposal that will not happen again in the future. Because of the costs involved it also is not feasible to try to maintain two separate voting systems within the County. We are currently in the process of drafting a document to solicit bids from the vendors therefore exact costs are not available at this time. You will be provided with that information as soon as we have it available. The potential costs are noted below. Because this impacts almost all of the municipalities within the County, we need to hear from . anyone who has concerns about this purchase. Molly O'Rourke, Assistant Auditor - Treasurer, and I would be happy to come out and discuss any issues with you. If you have any questions do not hesitate to call me at 430 -8272. erel David aeda Elections Coordinator Washington County does not discriminate on the basis of race, color, national origin, sex, religion, age, and handicapped status in employment or the provision of services. Page: 1 • Date: 06/01/98 • .c) City of Stillwater Issued & Fees Reports Issued Date from: 05/01/98 Issued Date to: 05/31 Status: Not Voided Permit Type: All Property Type: All Construction _______________________________________ _______________________________ PERMIT :ISSUE :PERMIT ADDRESS :DWEL: VALUATION: PERMIT:PLAN CH NUMBER :DATE FEE: ---------------------------------------------- Permit Type: BUILDING Permit Kind: COMMERCIAL FINISH INTERIOR OR BASEMENT 9800247 05/12/98 1725 TOWER DR 24000.00 355.00 Permit Kind: COMMERCIAL NEW CONSTRUCTION 9800281 05/28/98 1950 NORTHWESTERN AVE 20000.00 490.20 187 9800282 05/28/98 1970 NORTHWESTERN AVE 20000.00 490.20 187 9800259 05/19/98 6750 STILLWATER BLVD 3 500000.00 5765.75 1855 9800283 05/28/98 1705 TOWER DR 20000.00 490.20 187 9800270 05/28/98 1715 TOWER DR 3 587000.00 6419.34 2096 Permit Kind: COMMERCIAL REMODEL 9800263 05/28/98 14200 60TH ST N 10000.00 173.00 9800292 05/22/98 1570 FRONTAGE RD W 21 12000.00 199.00 9800199 05/20/98 1951 NORTHWESTERN AVE 650000.00 6092.63 2270 Permit Kind: COMMERCIAL REROOF 279 05/28/98 123 2ND ST N 269 05/19/98 14940 62ND ST N 9800168 05/28/98 1850 GREELEY ST S Permit Kind: COMMERCIAL SIGN 9800222 05/13/98 601 MAIN ST N 9800258 05/14/98 1798 MARKET DR 9800248 05/14/98 2060 MARKET DR VISN.WORLD Permit Kind: MULTI- FAMILY REROOF 9800218 05/06/98 1198 CURVE CREST BLVD Permit Kind: RESIDENTIAL - OTHER THAN 9800310 05/29/98 709 CHURCHILL ST W 9800194 05/07/98 220 MYRTLE ST E 9800215 05/05/98 939 SUNRISE AVE 9800226 05/07/98 2243 VAN TASSEL DR Permit Kind: RESIDENTIAL - OTHER 9800233 05/07/98 1111 3RD ST N 9800262 05/19/98 2612 HIDDEN VALLEY LN 9800300 05/27/98 711 MAPLE ST W 9800260 05/18/98 1018 PINE ST W 9800252 05/14/98 317 SHERBURNE ST N Permit Kind: RESIDENTIAL - OTHER 91309 05/29/98 231 3RD ST N 9800223 05/06/98 525 BRICK ST S 9800265 05/19/98 160 DEERPATH 9800200 05/01/98 1579 DRIVING PARK RD NEW CONST. 3- SEASON /PORCH 3300.00 94.65 10500.00 185.75 15000.00 238.00 4000.00 95.00 THAN NEW CONST. DECK 4900.00 9227.00 3000.00 3500.00 27500.00 397.75 18000.00 277.00 32000.00 436.00 10000.00 173.00 8000.00 147.00 4000.00 95.00 1100.00 44.05 THAN NEW CONST. ADDITION 20000.00 303.00 4000.00 95.00 10000.00 173.00 20000.00 303.00 14500.00 237.75 107.95 172.61 82.00 94.75 9800294 05/22/98 656 EVERGREEN CT 9800291 05/22/98 718 HICKORY ST W 9800219 05/06/98 715 LAKE DR 9800236 05/13/98 307 LAURIE CT • • 1800.00 4500.00 15000.00 11000.00 63.65 107.75 238.00 186.00 Page: 2 .Date: 06/01/98 • City of Stillwater Issued & Fees Reports Issued Date from: 05/01/98 Issued Date to: 05/31 Status: Not Voided Permit Type: All Property Type: All Construction PERMIT :ISSUE :PERMIT ADDRESS :DWEL: VALUATION: PERMIT:PLAN CH NUMBER :DATE • FEE: 9800207 9800232 9800254 9800285 9800217 9800293 9800251 9800295 9800204 05/04/98 1396 LYDIA CIR 05/07/98 2355 OAK GLEN DR 05/14/98 2020 OAK GLEN LN 05/21/98 2140 OAK GLEN TRL 05/06/98 1706 OAK ST W 05/22/98 240 PINERIDGE LN 05/21/98 270 PINERIDGE LN 05/26/98 102 SCHOOL ST W 05/01/98 2827 WILDCREST LN Permit Kind: RESIDENTIAL - OTHER THAN 9800213 05/05/98 1213 5TH AVE S Permit Kind: RESIDENTIAL - OTHER THAN 9800306 05/29/98 602 5TH ST N 9800239 05/11/98 704 6TH AVE S 9800205 05/01/98 220 GREELEY ST N Permit Kind: RESIDENTIAL - OTHER THAN 4220 05/07/98 519 EDGEWOOD AVE Permit Kind: RESIDENTIAL - OTHER THAN 9800221 05/06/98 2666 HAWTHORNE LN 9800277 05/20/98 507 SYCAMORE ST W 9800243 05/12/98 310 WILKINS ST W 9800224 9800284 9800206 9800246 9800289 9800302 9800212 9800234 9800297 9800235 9800225 9800211 9800240 9800298 9800268 9800216 9 299 9 210 9800201 9800209 9800272 Permit Kind: RESIDENTIAL - OTHER THAN 05/05/98 1334 1ST ST S 05/21/98 1319 2ND ST N 05/01/98 711 3RD ST N 05/14/98 1205 4TH AVE S 05/22/98 512 ELM ST W 05/28/98 1311 EVERETT ST S 05/13/98 410 GREELEY ST S 05/08/98 2626 HAWTHORNE LN 05/28/98 2634 HAWTHORNE LN 05/08/98 2647 HAWTHORNE LN 05/05/98 2677 HAWTHORNE LN 05/04/98 640 HIDDEN VALLEY CT 05/11/98 873 KNOLLWOOD CT 05/26/98 505 MAPLE ST W 05/19/98 707 MAPLE ST W 05/05/98 1217 MYRTLE ST W 05/27/98 801 NORTHLAND AVE 05/04/98 2240 ORWELL CT N 05/01/98 1308 PINE ST W 05/07/98 2021 SCHULENBURG ALLEY 05/20/98 686 SUNRISE AVE 4000.00 4800.00 4700.00 3000.00 1000.00 4500.00 14000.00 2000.00 2500.00 95.00 107.90 107.85 82.00 41.25 107.75 225.00 69.00 81.75 NEW CONST. GARAGE ATTACHED 33000.00 445.50 NEW CONST. GARAGE DETACHED 5000.00 108.00 12000.00 199.00 10000.00 173.00 NEW CONST. MISCELLANEOUS WORK 3800.00 94.90 NEW CONST. REMODEL 1700.00 1000.00 2000.00 NEW CONST. REROOF 3000.00 3000.00 8000.00 2000.00 2000.00 3000.00 8000.00 1500.00 1700.00 1400.00 2200.00 2000.00 2000.00 1500.00 1000.00 5000.00 2500.0,0 8230.00 4000.00 5000.00 2000.00 60.85 41.25 69.00 82.00 82.00 147.00 69.00 69.00 82.00 147.00 55.25 60.85 52.45 81.60 69.00 69.00 55.25 41.25 108.00 81.75 159.62 95.00 108.00 69.00 Permit Kind: RESIDENTIAL - OTHER THAN NEW CONST. SIDING 9800214 05/05/98 1124 2ND ST N 13000.00 9800275 05/20/98 1404 MEADOW LARK DR 15000.00 • • • 212.00 238.00 Page: 3 .Date: 06/01/98 • City of Stillwater Issued & Fees Reports Issued Date from: 05/01/98 Issued Date to: 05/31 Status: Not Voided Permit Type: All Property Type: All Construction ------------------------- PERMIT :ISSUE :PERMIT ADDRESS :DWEL: VALUATION: PERMIT:PLAN CH NUMBER :DATE FEE: • Permit Kind: RESIDENTIAL - OTHER THAN NEW CONST. WINDOW REPLACEMENT 9800190 05/19/98 626 OLIVE ST W 1715.00 63.61 9800137 05/19/98 1125 PINE ST W 3357.00 94.68 Permit Kind: SINGLE FAMILY NEW CONSTRUCTION 9800241 05/13/98 2321 INTERLACHEN DR 1 9800250 05/15/98 281 INTERLACHEN WAY 1 9800290 05/28/98 1758 MC KUSICK RD CT 1 Permit Type: BUILDING Subtotal... (Period) ( YTD ) Permit Type: MECHANICAL Permit Kind: COMMERCIAL AIR CONDITIONING /100 273 05/20/98 407 5TH ST S 287 05/28/98 312 MAIN ST S Permit Kind: RESIDENTIAL - OTHER THAN NEW CONST. AIR CONDITIONING 9800301 05/28/98 1017 4TH AVE S 9800296 05/26/98 0 N/A 9800245 05/12/98 511 OWENS ST S 9800208 05/04/98 947 SUNRISE AVE Permit Kind: RESIDENTIAL - OTHER THAN NEW CONST. FURNACE AND AIR CONDITIO 9800288 05/21/98 1505 2ND ST N 55.50 9800274 05/20/98 509 BROADWAY ST S 55.50 9800147 05/13/98 1309 HILLCREST DR 70.50 Permit Kind: RESIDENTIAL - OTHER THAN NEW CONST. FIREPLACE - GAS 9800276 05/20/98 507 BROADWAY ST S 40.50 9800303 05/28/98 1301 DRIVING PARK RD 40.50 Permit Kind: SINGLE FAMILY AIR CONDITIONING 9800256 05/18/98 270 PINERIDGE LN Permit Type: MECHANICAL Subtotal... (Period) ( YTD ) nit Type: OTHER - MISCELLANEOUS WORK Permit Type: OTHER - MISCELLANEOUS WORK Subtotal... (Period) 130000.00 186000.00 144500.00 30 2769429.00 53 10310742.00 2935.06 3425.06 3066.06 38750.47 9052 126573.64 29330 81.50 50.50 35.50 35.50 35.50 35.50 35.50 572.00 3961.16 679 861 728 Page: 4 Date: 06/01/98 • ____________________________________ _______________________________ PERMIT :ISSUE :PERMIT ADDRESS :DWEL: VALUATION: PERMIT:PLAN CE NUMBER :DATE FEE: Permit Kind: COMMERCIAL MISCELLANEOUS WORK 9800271 05/20/98 14900 61ST ST ST N Permit Kind: COMMERCIAL NEW CONSTRUCTION 9800304 05/28/98 1725 TOWER DR Permit Kind: COMMERCIAL REMODEL 9800227 05/07/98 626 4TH ST N 9800242 05/12/98 407 5TH ST S Permit Kind: COMMERCIAL WATER HEATER 9800266 05/20/98 1750 GREELEY ST S Permit Kind: RESIDENTIAL - OTHER THAN NEW CONST. REMODEL 9800278 05/20/98 507 SYCAMORE ST W 9800244 05/12/98 1114 WILLIAM ST N Permit Kind: RESIDENTIAL - OTHER THAN NEW CONST. WATER HEATER 0257 05/18/98 428 NORTHLAND AVE 35.50 Permit Kind: SINGLE FAMILY SEWER AND WATER 9800280 05/21/98 2321 INTERLACHEN DR 9800230 05/07/98 240 INTERLACHEN WAY 9800237 05/11/98 250 INTERLACHEN WAY 9800307 05/29/98 281 INTERLACHEN WAY 9800229 05/07/98 233 PINERIDGE LN Permit Type: PLUMBING Subtotal... (Period) ( YTD ) • City of Stillwater Issued & Fees Reports Issued Date from: 05/01/98 Issued Date to: 05/31 Status: Not Voided Permit Type: All Property Type: All Construction 4000.00 35.50 40.50 35.50 40.50 85.50 35.50 35.50 35.50 35.50 35.50 35.50 35.50 521.50 2023.00 Report Total... (Period) 30 2769429.00 39843.97 9052 ( YTD ) 53 10324742.00 132730.80 29330 • • • TO: Mayor and Council FR: City Coordinator RE: NLC membership dues DA: May 29, 1998 MEMORANDUM Discussion: Attached is a notice of a reduction in membership dues for joining the National League Of Cities organization. The dues are 1/2 price ($523.00) and it would appear to be worthwhile at this time to join NLC. This item is on the consent agenda (payment of bills). Recommendation; Approve membership in NLC. 1-6' ( • Enjoy 12 Full Months of NLC Membership for the Price of Six! Population Range 1998 Dues Special First -Year Rate (50% Off) Under 10,000 $--785 $ 393 10,001 - 20,000 $ $ 523 20,001- 30,000 $1307 $ 654 30,001- 40,000 $24-80 $1,145 40,001- 50,000 $ $1,340 50,001- 60,000 $243g $1,569 60,001- 70,000 $35-793 $1,897 70,001- 80,000 $4,181- $2,091 80,001- 90,000 $4,705 $2,353 90,001 - 100,000 $5 $2,746 100,001 - 125,000 $61144 $3,072 125,001- 150,000 $6,796 $3,398 For rate information for cities with populations greater than 150,000, please contact NLC's Membership Department. Don't miss this special opportunity to join NLC for half the usual cost -- Reply required by fuly 1. 1998. • • TO: Mayor and Council FR: City Coordinator RE: Valley Co -op truck issue DA: May 29, 1998 MEMORANDUM Discussion: I have discussed the truck traffic issues related to the Valley co -op with Mr. Gary Starns and Ms. Lynn Patricia, Manager of the Co -op and I would make the following recommendations: 1. Sign south side of North Street as follows: RESIDENTIAL PARKING ONLY. NO COMMERCIAL VEHICLES. 2. Sign north side of North Street as follows: DRIVERS DO NOT BLOCK DRIVEWAY ON OTHER SIDE OF STREET.. LOADING AND UNLOADING OF TRUCKS PROHIBITED FROM 8:00 P.M. TO 7:00 A.M. Another option exists and that would be to prohibit the loading and unloading of trucks on North Street altogether. However, I am not making this recommendation at this time because it would only appear to solve the problem on North Street and it may create other problems such as having the trucks double parking on William Street if a space is not available elsewhere. Further, the noise and exhaust fumes from the trucks would still exist. Mr. Stares has been informed of my recommendation and he is not satisfied that it will eliminate the problem. I am sure it will not entirely eliminate the problem, either. However, given the fact that the Co -op is a commercial operation located in a residential neighborhood I am hoping that my recommendations would at least mitigate some of the problems. Mr. Stares and Ms. Patricia will be at the 7:00 P.M. portion of the meeting to further discuss this matter with the Council. Recommendation: Council consider signage recommendation for North Street. DRIVERS PLEASE DO NOT BLOCK DRIVEWAYS RESIDENTIAL PARKING ONLY THIS SIDE OF S'I'REET NO PARKING OF COMMERCIAL VEHICLES NO LOADING OR UNLOADING FROM 8:00 P.M. TO 7:00 A.M. ,4 • • TO: Mayor and Council FR: City Coordinator RE: McKusick Lake issues DA: May 29, 1998 MEMORANDUM Discussion: Staff has held two meetings with some McKusick Lake homeowners to discuss issues and concerns the homeowners have raised regarding McKusick Lake. The issues are described in the attached "Mission Statement" the homeowners prepared for the meetings. Staff has prepared the attached response( "McKusick Lake Issues "). The primary issue /concern is the continuing degradation of the lake which is part of a natural process associated with lakes in general. Another major issue is the level of the lake as it may be affected by new development. Some of the concerns can be addressed. However, the lake level issue may be difficult to resolve given the fact that the DNR established level is about 1' less than the present level of the lake and the new development will require a level that is at least as low as the DNR level. In any event the homeowners desire to meet with the Council to further discuss the issues and they will be at the 4:30 p.m. portion of the meeting Tuesday. Staff will also be prepared to discuss this further with you at the meeting. va MCKUSICK LAKE ISSUES 1. WATER LEVEL. A. LEVEL FOR PAST 5 YEARS HAS AVERAGED 853.5. B. ORIGINAL DESIGN LEVEL FOR NEW DEVELOPMENT WAS 851. C. MINIMUM LEVEL NEEDED FOR PROJECT IS 852 TO 852.5. D. DNR LEVEL IS 852.2 (OHW). E. FINAL LEVEL WOULD PROBABLY BE SET AT 852.2 (DNR LEVEL). 2. IMPROVE WATER QUALITY. A. DETERMINE PRESENT WATER QUALITY. B. MONITOR WATER QUALITY POST - PROJECT. 1. POSSIBILITY THAT ADDITIONAL FLOW OF WATER MAY IMPROVE WATER QUALITY. 3. MAINTAIN AND IMPROVE THE RECREATIONAL OPPORTUNITIES OF THIS IN- TOWN LAKE: A. OBTAIN ESTIMATE FOR DREDGING PART OF LAKE. MAY BE ABLE TO CREATE "HOLES" THAT WOULD ALLOW SOME FISH TO SURVIVE WINTERKILL. STOCKING OF FISH COULD ALSO BE DONE. DREDGING CAN BE EXPENSIVE. B. NON - MOTORIZED BOATING WOULD REQUIRE PUBLIC ACCESS. SOME SITES ALONG LAKE COULD BE USED (E.G., ON NORTHEAST SIDE OF LAKE ALONG MCKUSICK LAKE ROAD). C. SWIMMING DOES NOT APPEAR TO BE FEASIBLE GIVEN THE LEVEL AND PRESENT CONDITION OF THE LAKE. SWIMMING MAY BE POSSIBLE IF SOME DREDGING WAS DONE, BUT UNLIKELY. D. PARKS CREWS MAY BE ABLE TO CREATE ICE - SKATING RINKS. ACCESS WOULD BE NEEDED (PERHAPS AT SAME LOCATION FOR BOAT ACCESS IF FEASIBLE). SHOULD DETERMINE THE DEMAND FOR A RINK AND THE PRACTICALITY OF AN OUTDOORS RINK (LOCATION, WARMING HOUSE, ETC.). E. WALKINGBIKING PATHS ALREADY EXIST ON THE NORTHEAST SIDE OF THE LAKE. CITY IS PRESENTLY WORKING ON A PLAN FOR A PATH AROUND THE ENTIRE LAKE (USING EXISTING DIKE ON NORTH SIDE OF LAKE). 4. PRESERVE VALUABLE WILDLIFE HABITAT. A. PROJECT MITIGATION WORK IS DESIGNED TO PROTECT ENVIRONMENT INCLUDING WILDLIFE HABITAT. 5. PROPERTY VALUES OF HOMEOWNERS NOT LIKELY TO DECREASE UNLESS AVERAGE LAKE LEVEL FALLS BELOW 852. IT APPEARS THAT AVERAGE LEVEL WOULD BE ABOUT 852.5 (IF LEVEL SET AT DNR ELEVATION OF 852.2). • • • 11 • • • Citizens for the Preservation and Restoration of McKusick Lake Mission Statement McKusick Lake is a valuable in -town water resource that is being threatened by neglect and development. Our mission is to preserve and restore the quality of the lake. We believe a comprehensive plan should be designed to maintain and stabilize the current water level and improve water quality. The goal is to enhance the esthetic and recreational value of the lake, protect wildlife habitat, and maintain property values. Objectives: A) Maintain water level at 853.5 feet, the level for the last five years. B) Improve water quality. C) Maintain and improve the recreational opportunities of this in -town lake: • Fishing • Non - motorized Boating • Swimming • Ice Skating Rinks • Walking /Biking Paths D) Preserve valuable wildlife habitat. E) Protect the property values of shoreline and lake area home owners. We strongly object to the drawing down of McKusick Lake to the status of a holding pond for excess runoff due to new development. McKusick Lake (82 - 0020) Middle St Croix Watershed Management Organization Lake McKusick is a 46 -acre lake located within the City of Stillwater (Washington County). The lake bas been involved in CAMP since 1994. In 1996 the lake was monitored 14 times between late -April and mid - October (including one `quality check' collected by Council staff). Similarly to 1994 and 1995 the overall lake quality grade for Lake McKusick in 1996 was D as calculated from the individual grades for each parameter. The summertime (May through September) mean TP concentration of 96.4 µg 11 (minimum of 40.0 µg/1, maximum of 180.0 µg/1) resulted in a water quality grade of D, as did the Secchi transparency mean of 1.1 m (minimum of 0.3 m, maximum of 1.8 m). The lake's CLA mean of 38.4 14/1 (minimum and maximum of 10.0 and 75.0 µg/1), results in a grade of C. The lake's mean TKN concentration was 1.10 mg/1 (minimum of 0.75 mg/l, maximum of 1.70 mg/1). While the lake's 1996 overall grade was the same as in 1994 and 1995, the summertime means between the three years varied. While the 1996 mean TP concentration was slightly higher than that recorded for 1995, it is lower than 1994. Additionally, the 1996 CLA concentration was lower than that for 1994 and 1995. The Secchi transparency for all three years was very similar The water quality graphs on the information sheet show exactly how the lake's TP and CLA concentrations and Secchi transparency responded relative to each other. Generally, an in -lake increase in TP means more phosphorus is available for algal growth, this results in an increase in CLA as more algae are present. When algae increases, water clarity —as measured by a Secchi disk — decreases and vice versa. As was observed in 1994 and 1995, there again seems to be a correlation between the in -lake TP and CLA concentrations and Secchi transparency in 1996. The raw data and graphs show that, for the most part, as TP concentrations rise or fall, the phosphorus, acting as a lawn fertilizer would, promotes algae growth, and CLA concentrations, which are used to estimate the lake's algal abundance, increase. The increase or decrease in the lake's TP and CLA concentration has the opposite effect on water clarity (Secchi transparency). Maximum TP and CLA concentrations (September and October) were recorded on the same date as the lowest Secchi transparency reading, while the lowest recorded TP and CLA concentrations resulted in the best clarity and the highest Secchi transparency reading (May through June). Throughout the monitoring period, the volunteers ranked their opinions of physical and recreational conditions of the lake on a 1-to-5 scale. The resulting user perception rankings are shown on the lake information sheet. The mean physical condition ranking was 3.1 (between 3- "definite algal presence" and 4- "high algal color"), while the mean recreational suitability ranking was 3.6 (between 3- "swimming impaired" and 4- "no swimming - boating impaired "). Because 1994, 1995 and 1996 are the only years of available data, no long -term trends can be determined. In the short -term however, it seems that the lake is very well represented by an overall grade of D. In order to better understand the lake's water quality and what direction it may be heading, more data are needed. If you know of any errors in the lake data/physical information, or are aware of any additional or missing information, please contact Randy Anhom of the Metropolitan Council at (612) 229 -3267 or randy anhom@metc.state.mn.us. 102 • • • McKusick Lake • Stillwater, Washington Co. 1 0 200 Meters 400 Data Table = Metropolitan Council quality check) Lake ID: 820020 WMO: Middle St. Croix River Volunteer: Washington Co. SWCD • Sampling site Contours in meters Date Time of Surface TP CtA Secchi Phys. Rec. Day Temp. (C) (ug/1) (ug/1) (meters) Cond. Suit 4/24 1400 10.5 60 9.1 1.4 2 3 5/6 1410 12.0 40 11.0 1.5 2 2 5/23 1800 21.0 50 10.0 1.8 3 3 6/4 1600 18.5 40 12.0 1.8 3 3 6/24 1600 22.0 40 12.0 1.7 3 3 7/9 1000 23.5 80 20.0 1.5 2 3 7/22 1030 25.0 80 48.0 1.1 3 4 8/8 1215 25.0 160 60.0 0.9 3 4 8/28 1445 24.0 70 67.0 0.6 4 4 9/5 24.0 140 59.0 0.6 4 4 9/10 1400 23.0 180 75.0 0.5 4 4 9/26 1530 15.0 180 48.0 0.3 3 4 10/1 1000 12.0 150 45.0 0.4 3 4 10/21 1000 10.0 90 79.0 0.6 3 4 Lake Water Quality Grades Based on Summertime Averages 91 92 83 94 86 99 B7 69 99 90 91 92 97 94 96 96 D D 0 o c c o 0 0 o 0 0 (Sources: Metropolitan Council and STORET data) 200 150 - 100- 50- 0 -0.5- -1.5- Surface TP (ug/I) - 5- 4- 3 2 May June July Aug. Sept. Oct. Date . Secchi Depth (meters) Chlorophyll -a (ug/I) 5- 4- 3- 2 1- 0 -2 0 May June July Aug. Sept. Oct. Date 1 = Crystal Clear 2 = Some Algae Present 3 = Definite Algal Presence 4 = High Algal Color 5 = Severe Algal Bloom 0 , May June July Aug. Sept. Oct. Date 100 - 80 - 60 - 40 - 20 1 = Beautiful 2 = Minor Aesthetic Problem 3 = Swimming Impaired 4 = No Swimming: Beating OK 5 = No Aesthetics Possible May June July Aug. Sept. Oct Date • • • • MEMORANDUM • • TO: Mayor and City Council FR: Steve Russell, Community Development Director DA: May 28, 1998 RE: Use of Aiple Property for Temporary Weekend Parking for 1998 Season The Aiple Property is available to the City as of June 1, 1998. The property is located in close proximity to downtown. With minimal improvement, it could provide 150 -200 parking spaces for summer weekend activity. The Downtown Parking Commission reviewed the idea with Imperial Parking, the City's pay - parking Manager, and downtown business owners at their meeting of May 28, 1998 and recommends the City make the property available on a temporary one - season basis for pay parking. The parking lot would be available June - October weekends. People would park and pay $2 for all day parking and walk to downtown. A parking attendant would be located on -site when the lot is open. Area lighting and some minimal grading of the area would be needed to ready the area for parking. No trees would be removed. It is estimated the costs of grading the parking lot and creating a pedestrian pathway to downtown would be $6,000 - 8,000. Imperial Parking estimates that at least this amount would be collected during the season. The Downtown Parking Commission felt that the costs of improvements and management would be covered by parking revenues and the benefit of 150 -200 parking spaces would be significant to the downtown businesses. They did not feel this temporary use would effect future planning for the property and would provide some good benefit and experience on parking use of the area. Recommendation: Approval of Aiple Property for Pay Parking Program for Summer 1998 and amendment of agreement with Imperial Parking to manage the lot. CITY OF STILLWATER CITY COUNCIL MEETING NO. 98-12 May 19, 1998 •PECIAL MEETING 4:30 P.M. The meeting was called to order by Mayor Kimble. Present: Councilmembers Bealka, Thole, Zoller and Mayor Kimble Absent: Councilmember Cummings • Also Present: City Coordinator Kriesel City Attorney Magnuson Administrative Assistant Cordes City Clerk Weldon Press: Julie Kink, Courier 1. Workshop with Charter Commission — Discussion of conflict of interest provision. The special meeting was convened to discuss the Charter Commission's proposed charter amendment which defines, limits and penalizes conflicts of interest for public officers and public employees. The following Charter Commission members were present: Tim Old, Nancy Purcell, Kathy Czar, Steve Keister, Howard Lieberman, and Donald Valsvik. Concerns regarding the enforcement provision and membership of the ethics board were discussed. Ms. Czar stated the Commission was open to any type of appointment process. Mr. Lieberman agreed legal advice was needed by the Board and suggested the City Attorney chair the Ethics Board. In the event a decision on conflict of interest was needed in a timely manner, the City Attorney could offer an advisory opinion; the complete Board would be used when needed. Mr. Magnuson stated he, as City Attorney, would be compelled to hire another attorney to make an ethics decision if he were perceived to have a conflict of interest, in a specific matter. It was also determined city employees were already covered by an ethics provision in the City's personnel policy. Therefore, they should be removed from the Charter provision. After discussion, it was agreed zoning and licensing decisions should be covered by the ethics provision; employees should be eliminated from the provision; the City Attorney should be a member of the ethics board; and the enforcement provision should be redrafted as indicated during discussion. Mr. Lieberman invited Mr. Magnuson and two Council members to attend the June 15 Charter Commission meeting to work out the details of the final draft. A first reading of the ordinance could be scheduled for July 7th and a second reading on July 21, 1998. Motion by Councilmember Thole, seconded by Councilmember Zoller directing City Attorney Magnuson, Councilmember Thole, and Councilmember Zoller to attend the Charter Commission meeting on June 15, 1998, to discuss conflict of interest provision amendment to City Charter. All in favor. 2. Truck delivery problems at Valley Co -op. Gary Starns, 209 William, appeared to express his continued dissatisfaction with the truck delivery problems at the Valley Co -op. Mr. Kriesel stated a meeting was held with the manager of the Co -op at the site to discuss solutions to the complaints regarding the noise of delivery trucks, dieseling and blocking of City Council Meeting No. 98 -12 May 19, 1998 Attest: driveways. It was determined signage would be placed on the north side of the building directing drivers to not block residential driveways, curbing near the side entrance would be painted yellow and signed no parking. The total elimination of truck parking /deliveries on North Street may have an adverse impact on • the Co -op operation. The same delivery area has been used for several years. Mr. Starns stated the yellow curbing and signage was not sufficient; he requested deliveries be made only from the Co -op's parking lot and no trucks parked on the street. Motion by Councilmember Thole, seconded by Councilmember Bealka directing staff to meet with Gary Starns and representatives of Valley Co -op one more time to attempt to determine a mutually acceptable resolution to the delivery truck issues. All in favor. The meeting was recessed at 6:16 p.m. City Clerk REGULAR MEETING 7:00 P.M. The meeting was called to order by Mayor Kimble. Present: Councilmembers Bealka, Thole, Zoller and Mayor Kimble Absent: Councilmembers Cummings Also Present: City Coordinator Kriesel City Attorney Magnuson Community Development Director Russell City Engineer Eckles Police Chief Beberg City Clerk Weldon Press: Julie Kink, Courier Mark Brouwer, Gazette APPROVAL OF MINUTES Motion by Councilmember Thole, seconded by Councilmember Zoller approving the Minutes of May 5, 1998 Regular and Recessed Meetings; May 12, 1998 Special Meeting. All in favor. OPEN FORUM CITY OF STILLWATER CITY COUNCIL MEETING NO. 98-12 May 19, 1998 Mayor Ed Reinke, Minnesota's Magic Midway, Inc., requested approval to have a carnival at River Heights Plaza (approximately 15 carnival rides) May 22 -31 from 6 -10 p.m. weekdays and noon — 10 p.m. weekends. He apologized for the late notice, but they had been scheduled to be in Mound that week. However, due to the recent storm, that location was not available at this time. 2 • • • City Council Meeting No. 98 -12 May 19, 1998 Community Development Director Russell stated other similar carnivals have taken place at that location. Chief Beberg reported the police had no problems arise from the carnivals at that location. Because the late notice did not allow for the Planning Commission review of a Special Use Permit, Mayor Kimble directed the approval be contingent upon any requirements set by the Planning Department. Motion by Councilmember Thole, seconded by Councilmember Zoller authorizing Minnesota's Magic Midway, Inc., to hold a carnival at River Heights Plaza, May 22 -31, 1998, subject to directives from the Planning Department. STAFF REPORTS City Coordinator Kriesel reported the St. Paul Civic Center would be holding an auction of items that could be used at the St. Croix Sports Center. He requested authorization for Dick Anderson, St. Croix Caterers, Inc., (manager of the sports center) to bid on hockey boards on behalf of the City. There would be a significant cost savings and the boards could be used at either the new ice arena or another sheet of ice. Motion by Councilmember Thole, seconded by Councilmember Zoller granting authority to Dick Anderson, manager of the St. Croix Sports Center, to bid on behalf of the City at the St. Paul Civic Center auction for items needed at the sports center. All in favor. CONSENT Ilk/lotion by Councilmember Thole, seconded by Councilmember Bealka to approve the consent agenda. All in favor. 1. Resolution 98 -125: Directing Payment of Bills 2. Contractors Licenses: M & S Roofing, Blaine, MN; John Low & Assoc. Inc., Stillwater; SKC Roofing, Stillwater; Stillwater Concrete & Sidewalk, Stillwater; PCL construction Services, Inc., Bloomington; Performance Pools, Woodbury; DeMars Signs, Inc., Coon Rapids; Top Line Advertising, Inc., Blaine, MN 3. Resolution 98 -126: Purchase of sewer vactor /jetter truck 4. Reschedule regular Council meeting of June 16 from 7 p.m. to 4 p.m. (amended to 4:30 p.m. later in meeting) 5. Resolution98 -127: Temporary employment of Martha Vandenberg, Alexandra Kremer, Sarah Hamilton, and Annie Bryse as lifeguards for Lily Lake Beach 6. Authorization to promote one officer /sergeant to captain; promote one officer to sergeant — Police Department 7. Authorization to sell two used squad cars to St. Cloud Pursuit Driving School 8. Hang Banner — Territorial Convention Celebration, August 12 -27, 1998 9. Resolution 98 -128: Employment of Larry Dauffenbach as Police Chief 10. Resolution 98 -129: Approving Temporary Employment of Ryan Smith as Planning Department Summer Intern. 11. Resolution 98 -130: Approving Change Order for Emergency Sewer Repair — First Street Reconstruction and Curve Crest Boulevard Street Rehabilitation 4 2. Temporary on -sale 3.2% malt liquor license, May 29, 30 and June 1, 1998, Ball Tournament at Lily Lake Ball Fields (Extreme -Twin Point, applicant) 13. Resolution 98 -131: Full time employment of Kevin Reiners as Patrol Officer 14. Purchase of computer ticket writer 3 City Council Meeting No. 98 -12 May 19, 1998 UNFINISHED BUSINESS 1. Update: Aiple Property a) Master Plan Development Community Development Director Russell reported two meetings have been held. At the May 7, 1998, open house /workshop the results of the examination of physical conditions of the site and potential planning issues for use of the site were discussed. On May 14, 1998, the Parks Board, Planning Commission, Heritage Preservation Commission, and Downtown Parking Commission were updated on the process and asked for comments. John Larson, Project Consultant, presented council with an update on the progress of the plan preparation. A report will be made to Council in June. b) Ownership controversy City Attorney Magnuson stated he has concluded, after a search of City records, that the City owns all the property commonly understood to be the Aiple property, including the area where the crane and dock was located and the property underneath the fertilizer building. Because of an erroneous legal description used in a 1933 conveyance, the Union Pacific Railroad Company has a cloud on the title that hopefully can be cleared with an exchange of Quit Claim Deeds. He presented a brief history of the property. The mistake creating the cloud in title occurred in 1933. On January 17, 1933, the State Highway Department submitted it's final report on the completion of Trunk Highway 95 (South Main Street) and asked the City to convey to the Chicago, St. Paul, Minneapolis and Omaha Railroad a strip of land adjacent to the right of way of the railroad near the river terminal. This land was used in movin the railroad right of way easterly to provide space for the highway. When the conveyance was made, the legal description included the entire Government Lot 1, not just the small strip of land adjacent to the railroad track. South of Government Lot 1, the legal description actually follows the map and shows accurately the strip the railroad needed to move their track easterly. Rod Peterson, real estate manger of the Union Pacific Railroad Company, Omaha, NE, has assured him the Union Pacific will work with the City to clear this matter up in a responsible way. He was notified today that the Union Pacific would be sending a Quit Claim Deed to the City on June 16, 1998. c) Phase I environmental study City Engineer Eckles summarized the Phase I Environmental Assessment prepared by Service Environmental and Engineering which outlined several "recognized environmental conditions" on the Aiple property. Mr. Eckles presented the proposal from Service Environmental & Engineering for the Phase II Environmental Assessment which would be an in -depth analysis of these conditions. Both Phase I and II are part of the Minnesota Pollution Control Agency "Voluntary Investigation and Clean Up Program" (VIC). He felt it would be prudent to do the studies given the possible development of this area as a park. The issues surrounding the Terra Terminal are of particular concern because the lessee will be leaving the site and the building in 1998 and have a responsibility to the site. He stated the cost proposal for Phase II is based on the work being done at different times. If Phase II is completed at one time, council should accept the proposal from Service Environmental and request a revised cost estimate. • 4 • 1 City Council Meeting No. 98 -12 May 19, 1998 Motion by Councilmember Thole, seconded by Councilmember Zoller to adopt Resolution 98 -132 accepting W he proposal from Service Environmental and Engineering to complete the Phase II Environmental Study of the Aiple property and request a revised cost estimate for the work. Ayes: Councilmembers Bealka, Thole, Zoller and Mayor Kimble Absent: Councilmember Cummings Nays: None 2. Update: Sports complex Community Development Director Russell presented alternatives for providing south side seating in the ice arena. The cost of including the bleachers in the project now is $259,877. If permanent bleachers and locker rooms are added at a later date, the cost would be $375,000- 400,000. A decision on bleachers is necessary at this meeting because of construction scheduling if they are to be a part of the project. Bad soil was found in the area of the park and ride lot expansion. To excavate the area and fill with sand would be an additional cost of $9,750. It is likely MnDOT will pick up the cost with the Park and Ride Contingency Fund. The arena manager has requested changes in the concession area and office at an approximate cost of $10,000. This would provide a better location and more concession sales. Motion by Councilmember Thole, seconded by Councilmember Bealka to adopt Resolution 98 -133 approving he completion of south side bleachers at St. Croix Sports Center at a cost of $259,877; rearrangement of the Agile area and office at an approximate cost of $10,000; and approval of the change order for bad soils at a cost of $9,750. Ayes: Councilmembers Bealka, Thole, Zoller and Mayor Kimble Absent: Councilmember Cummings Nays: None 3. Update: Summer parking lot improvement at UBC site. Community Development Director Russell reported the Downtown Parking Commission has reviewed the status of the UBC Condo Project and recommends the City establish the lot as a pay parking lot on weekends and permit lot/summer parking lot during the week. Minor improvements would be made to the lot for most efficient use. Revenues would be collected in a slot box. Motion by Councilmember Thole, seconded by Councilmember Zoller to establish the UBC Parking Lot as a pay lot on weekends for the 1998 season, as recommended by the Downtown Parking Commission. All in favor. 4. Possible second reading of an ordinance amending the Zoning Ordinance, Chapter 31.01, by changing the regulations regarding Home Occupation Permits, Types I, II, and III. (First reading May 5, 1998). Ill ation by Councilmember Thole, seconded by Councilmember Zoller to have a second reading of Ordinance No. 860 amending the Zoning Ordinance, Chapter 31.01, by changing the regulations regarding Home Occupation Permits, Types I, II, and III. 5 City Council Meeting No. 98 -12 May 19, 1998 Ayes: Councilmembers Bealka, Thole, Zoller and Mayor Kimble Absent: Councilmember Cummings Nays: None 5. Review of proposals for historic documentation and structural condition of quarry chimney Mr. Russell reported he had contacted a structural engineer and historian familiar with the chimney located at Quarry Lane. SEH presented a proposal for a survey of structural conditions for approximately $400. Don Empson estimated the cost of preparing a survey of historic significance to be approximately $150 — $200. The property owner would need to be contacted to allow access to the site. Motion by Councilmember Zoller, seconded by Councilmember Thole to adopt Resolution 98 -134 accepting the proposal of SEH for a survey of structural conditions and Donald Empson for survey of historic significance of the quarry chimney, contingent upon access approval by property owner. Ayes: Councilmembers Bealka, Thole, Zoller and Mayor Kimble Absent: Councilmember Cummings Nays: None 6. Approving development agreement — Legends of Stillwater Approving development agreement — Liberty on Long Lake City Attorney Magnuson stated both development agreements have been submitted to the developers and approved for signature. The Legends development agreement has been signed by the developers. The only issue remaining for the Liberty development agreement is the engineer's estimate of improvements for the purpose of setting the amount of the Letter of Credit. Both agreements are submitted for the review and approval of Council. Motion by Councilmember Thole, seconded by Councilmember Bealka to adopt Resolution 98 -135 approving the Development Agreement with the Contractor Property Developers Company relating to Liberty on Long Lake. Ayes: Councilmembers Bealka, Thole, Zoller and Mayor Kimble Absent: Councilmember Cummings Nays: None Motion by Councilmember Thole, seconded by Councilmember Bealka to adopt Resolution 998 -136 approving the Development Agreement with The Legends of Stillwater Limited Partnership; James and Ilo Stalock; and Robert S. Moe relating to The Legends of Stillwater. Ayes: Councilmembers Bealka, Thole, Zoller and Mayor Kimble Absent: Councilmember Cummings Nays: None 7. Approving selection of Kathy Widin to provide consulting services for developing a Community Forestry Management Program. 6 • • • • City Council Meeting No. 98 -12 May 19, 1998 City Coordinator Kriesel recommended the City enter into a contract with Kathy Widen, Plant Health Associates, to provide consulting services for developing a Community Forestry Management Program. She suggests the City begin by identifying needs and goals regarding its tree resource, and then develop a specific work program and budget. Mr.Kriesel estimated approximately 80 -100 hours would be necessary the first year for development of a good program and for inspection services. Funding would be from the Diseased Tree Fund. Mr. Kriesel will be presenting a formal agreement and budget at the June 2 meeting. Motion by Councilmember Bealka, seconded by Councilmember Thole to approve the selection of Kathy Widin to provide consulting services for developing a Community Forestry Management Program. All in favor. NEW BUSINESS 1. Receiving report and ordering improvement and plans and specifications - Washington Avenue Median Reconstruction, Job. 9804. City Engineer Eckles presented the report on the reconstruction of the Washington Avenue median to serve Lot 2, Block 1 and Lot 8, Block 2, Stillwater Industrial Park. This change had been requested November 1997 by Iver Kammerud and Gale Running, representatives of the owners of the property located on Washington Avenue between Burnet Realty and Eagle Valley Bank located on the southwest corner of Tower Drive and Washington Avenue. The project and its costs were presented to Mr. Kammerud and approved by his Board of Directors. The City has received an agreement from Financial Services of St. Croix Falls, Inc., and Border Development, stating they understand they are the only one's receiving benefit from the project, should be responsible for all costs, and waive any objection to the improvement, assessment and the right to appeal. Motion by Councilmember Zoller, seconded by Councilmember Bealka to adopt Resolution 98 -137 receiving report and ordering improvement and plans and specifications - Washington Avenue Median Reconstruction, Job. 9804. Ayes: Councilmembers Bealka, Thole, Zoller and Mayor Kimble Absent: Councilmember Cummings Nays: None 2. 1998 Capital Improvement Program — Engineering City Engineer Eckles presented a list of street and utility capital improvement projects which are either underway or contemplated for construction. He summarized the priority of the projects and requested Council adoption of projects as the 1998 Street and Utility CIP Plan. Motion by Councilmember Thole, seconded by Councilmember Bealka adopting the following projects as the 1998 Streets and Utilities Capital Improvement Program: 1998 Streets; Washington Avenue Median Reconstruction; 1998 Sidewalk Rehabilitation; Levy Project Phase II -s; and 2 Street Retaining Wall Repairs. Ayes: Councilmembers Bealka, Thole and Mayor Kimble ok ays: Councilmember Zoller bsent: Councilmember Cummings 7 City Council Meeting No. 98 -12 May 19, 1998 COMMUNICATIONS/REOUESTS 1. Jim McKnight, Board of Water Commissioners — Notice of term of board member expiring June 30, 1998. The term of Mel Friedrich will expire June 30, 1998. The Board of Water Commissioners is requesting his reappointment. Mayor Kimble explained the City Charter required the vacancy be advertised in the Gazette at least 30 days before an appointment is made. Application deadline will be June 29, with possible appointment at the July 7, 1998, meeting. 2. Jane Harper, Washington County - Requesting participation on committee to evaluate governance of Water Management in Washington County. Motion by Councilmember Bealka, seconded by Councilmember Zoller nominating City Engineer Eckles to participate on the Washington County committee to evaluate the governance of Water Management in Washington County. All in favor. STAFF REPORTS (continued) City Coordinator Kriesel reported he will be attending the Oak Park Heights council meeting on Tuesday, May 26, to present an update on the sports complex. Motion by Councilmember Thole, seconded by Councilmember Bealka directing a Certificate of Appreciation di be presented to the City Council of Oak Park Heights in recognition of Oak Park Height's contribution to the SW Croix Sports Center. All in favor. Motion by Councilmember Zoller, seconded by Councilmember Bealka amending the consent agenda, Item No. 4, by changing the meeting time of the June 16 Council meeting from 4 p.m. to 4:30 p.m. All in favor. ADJOURNMENT Motion by Councilmember Thole, seconded by Councilmember Zoller to adjourn at 8:29 p.m. All in favor. Attest: City Clerk 8 Mayor Kimble • City Council Meeting No. 98 -12 May 19, 1998 C esolution 98 -125: Directing Payment of Bills esolution 98 -126: Purchase of sewer vactor /jetter truck Resolution98 -127: Temporary employment of Martha Vandenberg, Alexandra Kremer, Sarah Hamilton, and Annie Bryse as lifeguards for Lily Lake Beach Resolution 98 -128: Employment of Larry Dauffenbach as Police Chief Resolution 98 -129: Approving Temporary Employment of Ryan Smith as Planning Department Summer Intern. Resolution 98 -130: Approving Change Order for Emergency Sewer Repair — First Street Reconstruction and Curve Crest Boulevard Street Rehabilitation Resolution 98 -131: Full time employment of Kevin Reiners as Patrol Officer Resolution 98 -132: accepting the proposal from Service Environmental and Engineering to complete the Phase II Environmental Study of the Aiple property and request a revised cost estimate for the work. Resolution 98 -133: approving the completion of south side bleachers at St. Croix Sports Center at a cost of $259,877; rearrangement of the concession area and office at an approximate cost of $10,000; and approval of the change order for bad soils at a cost of $9,750. Resolution 98 -134; accepting the proposal of SEH for a survey of structural conditions and Donald Empson for survey historic significance of the quarry chimney, contingent upon access approval by property owner. Resolution 98 -135: approving the Development Agreement with the Contractor Property Developers Company relating to Liberty on Long Lake. Resolution 998 -136: approving the Development Agreement The Legends of Stillwater Limited Partnership; James and Ilo Stalock; and Robert S. Moe relating to The Legends of Stillwater. Resolution 98 -137: receiving report and ordering improvement and plans and specifications - Washington venue Median Reconstruction, Job. 9804. Ordinance No. 860: amending the Zoning Ordinance, Chapter 31.01, by changing the regulations regarding Home Occupation Permits, Types I, II, and III. 9 LIST OF BILLS EXHIBIT "A" TO RESOLUTION 98 -138 04BM Equipment Abbott Paint Abrahamson Nursery Accountemps Amdahl, Chris Ankeny Kell Anoka Co. Law Enforcement American Planning Assoc. Archnet AWI Diversified Bailey Construction Barron's Bonestroo, Rosene, Anderlik Braun Pump & Control Braun lntertec Bryan Rock Computer Discount Warehouse Catco Parts Century Power Clarey's Eagle Point Software Earl F. Anderson �colab Express Photo Fred's Tire GFOA Garelick Steel Co. Girard's Business Machines Global Center Gordon Iron & Metal Grafix Shoppe Greeder Electric Hanson, Eric Harvest States HELM Heritage Printing Honeywell Commercial Cleaning IKON Office Solutions Insightful Solutions Junker Sanitation Labor Relations Legislative Associates Lee, Tristan iim _inner Electric /A Associates Maple Island Hardware MCMA M.J. Raleigh Repair Sweeper Paint Block Temp Services Lock Repair Professional Services Training Membership Professional Services Repair Bench Sidewalk Subscription Plan Review Repair Lift Station Consulting Services Rock Resource Kit Parts Lawn Mower Blades Boots Tech Support Signs Pest Removal Photo Processing Repair Tire CAFR Review Fee Steel Mesh Cleaner Internet Access Oxygen /Pipe Stickers Electric Repair Beaver Trapping Calcium Chloride Manuals Newsletter Cleaning Services Supplies Pictures Garbage Bags Professional Services Consultant Services Refund Park Fee Supplies Cleaner Supplies Dues Black Dirt 237.00 157.43 199.37 526.75 41.00 20,987.56 250.00 267.00 817.50 100.00 8,225.00 145.00 845.12 648.26 628.00 170.28 36.85 175.99 194.51 96.46 30.00 414.24 219.36 30.05 43.57 415.00 81.32 59.64 35.00 29.29 565.19 200.00 185.00 128.50 153.00 1,003.35 4,377.84 145.53 101.40 1,637.50 1,558.00 6,275.00 50.00 251.47 86.31 104.72 70.00 178.40 MCFOA MN Board of AELSLAGID M &W Water & Sewer Magnuson, David MN Safety Council MPLS Community/Tech. CoII. MN Society of CPAs MSWCD Minnesota Zephyr Munkelwitz, Floyd N.C.J.A. National League of Cities Northern Hydraulics On -Site Sanitation Oxygen Service Company Parts Associates Pioneer Press Pitney Bowes River Valley Printing SEH Sanders, Shawn Schaubach, Shelly Service Environmental Shorty's St. Croix Office Supplies Stender, Jeffrey Stepp Manufacturing Stillwater Landscaping Streichers T. A. Shifsky Tennis Court Doctor Thompson Publishing Tousley Ford Tower Asphalt Treadway Graphics Truck Utilities Turning Point UBC Lumber USA Waste University of Minnesota Valley Tree Service Van Paper Volt WaI -Mart Washington County Watson, Dennis Membership License Renewal Refund Permit Fee Legal Services Membership Classes Seminar Registration Lake Monitoring Easement Easement Membership Membership Hitch Unit Rental /Service Oxygen Tape/Washers Employment Ad Ink/Labels Business Cards Consulting Services Tape Mileage Monitor Well Laundry Supplies Gasoline Parat Wall & Sod Repair Uniforms /Ammunition Asphalt Basketball Courts Subscription Parts 1998 Streets D.A.R.E. Items Tool Boxes Envelopes Wood Stakes April Garbage Hauling Conference Registration Tree Removal Supplies Temp Services Supplies Spec. Assessment Fees Computer Programming 30.00 140.00 35.50 8,625.82 175.00 1,190.00 195.00 1,260.00 2,334.00 15,000.00 85.00 523.00 125.63 189.60 36.76 94.48 225.00 144.95 37.28 851.46 12.75 15.20 906.25 55.59 1,016.54 39.50 55.04 634.00 290.06 794.86 6,250.00 247.00 71.45 126,387.73 142.72 1,193.87 257.20 54.53 90,125.36 325.00 1,100.00 778.78 1,109.03 150.93 3,691.50 560.00 • • • • • • ADDENDUM AT &T Wireless Cellular Phones 61.33 Board of Water Water bills 32.60 NSP Gas /Electric 7,397.04 Pagenet Pager Service 67.74 US Postal Service Postage 8,000.00 US West Phones /Long Distance 2,167.86 Approved by the City Council this 2nd Day of June, 1998 Total Due: 337,659.09 e To hire lifeguards for Lily Lake Beach at an hourly rate of $8.00 Caroline Marle Stubbs Erin Kellie Collins Garrett Lajole Martha Vandenberg will be the head lifeguard at $9.00 per hour. Budgeted for under part -time seasonal employees. STAFF REQUEST ITEM •ARTMENT: Parks DATE: June 1, 1998 DESCRIPTION OF REQUEST (Briefly outline what the request is): II NCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) ADDITIONAL ITEMS ATTACHED: YES NO 2L_ ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. • MITED BYJ-j A2'.-7C)A9giI DATE: Tim Thomsen, Parks Director' June 1, 1998 BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the temporary employment of Caroline Stubbs, Erin Collins, and Garrett Lajole as Lifeguards starting June 8 is hereby approved; and that as compensation for services the said Caroline Stubbs, Erin Collins, and Garrett Lajole shall receive shall receive a salary of $8.00 per hour. Adopted by Council this 2 ° day of June, 1998. ATTEST: APPROVING TEMPORARY EMPLOYMENT OF CAROLINE STUBBS, ERIN COLLINS AND GARRETT LAJOLE AS LIFEGUARDS Morli Weldon, City Clerk RESOLUTION NO. 98 - Jay Kimble, Mayor • • • STAFF REQUEST ITEM DEPARTMENT: Planning DATE: June 2, 1998 D ESCRIPTION OF REQUEST (Briefly outline what the request is): Purchase of 1 new Gateway 128 MB Memory Intel Computer was budgeted in the 1998 Capital Outlay Budget. The request is on the Consent Agenda. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and he proposed source of the funds needed to fund the request) 1 Gateway 128 MB Memory Intel Computer at $2338. ADDITIONAL ITEMS ATTACHED: YES X NO ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. UBMITTED BY � ' �� e f� — DATE: 4' - Stekussell, Community bey. Director June 1, 1998 quote.pl at www.gateway.com Page 1 of 2 E -4200 350 Customize 11 LE Bay GW Quote #: 10602375 Date /Time: 06/02/9811:09 EST Processor: Intel 350MHz Pentium II processor with 512k Cache Memory: 128MB SDRAM expandable to 384 Monitor: Not Included subtracted: US$270 Graphics Accelerator: ATI 8MB AGP Graphics Accelerator Hard Drive: 6.4GB Ultra ATA hard drive subtracted: US$50 Floppy Drive: 3.5inch 1.44MB diskette drive CD -ROM: 13X min / 32X max. CD -ROM Multimedia Package: Sound Blaster 16X sound card & GCS100 Speakers by Altec Lansing added: US$60 Case: E Series Mid Tower case Network Card: 3COM PCI 10 /100 twisted pair Ethernet IOMEGA Drive: IOMEGA Intemal ZIP Drive w/2 Zip Drive Disks added: US$99 Keyboard: 104+ Keyboard Mouse: MS IntelliMouse mouse & Gateway mouse pad LANDesk Software: Intel LANDesk Client Manager Software v.3.1 Operating System: Microsoft Windows 95 w/ Windows 98 Free Upgrade Coupon Service Program: Gateway GoldTM Service and Support McAfee Anti -Virus Software: McAfee Anti Virus Software Base Price: US $2499 Configured Price: US $2338 Quantity: 1 Total Price:US $2338 Many Gateway products are custom engineered to Gateway specifications, which may vary from the retail versions of the software and /or hardware in functionality, performance or compatibility. Prices and configurations are subject to change without notice or obligation. Prices do not include shipping and handling or any applicable taxes. Sales tax and shipping will be collected where applicable. The price quote generated above is not automatically forwarded to a sales representative. To purchase the quoted item or items, please fax or e-mail this page to your Major Accounts representative, or call our general Major Accounts number, 800 - 779 -2000, or fax to 605 - 232 -2601. Please be sure your name, company name and phone number are on your fax. http:// www .gateway.com/cgi- bin/quote.pl 6/2/98 • ti. • • . No. 98 -37 $40.00 GENERAL CORPORATE LICENSE STATE OF MINNESOTA City of Stillwater County of Washington WHEREAS, All -Brite Sign, Inc., has paid the sum of Forty and 00 /IOOs Dollars to the Treasurer of said City as required by the Ordinances of said City and complied with all the requirements of said Ordinances necessary for obtaining this licenses. NOW, THEREFORE, By order of the City Council, and by virtue hereof the said All -Brite Sign, Inc., 5223 Lakeland Avenue North, Crystal MN 55429 is hereby licensed and authorized as Sign Installation for the period of one year starting May 18, 1998 and ending May 18, 1999 subject to all the conditions and provisions of said Ordinances. Given under my hand and the corporate seal of the City of Stillwater this 2nd day of June A.D. 1998. Attest: Mayor: Attest: RESOLUTION 98 — Approving Agreement with State of Minnesota Inter - Technologies Group for Connection to Backbone Network, Access to Internet, E -mail and Data Transfer BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the agreement between the City of Stillwater and the State of Minnesota Inter - Technologies Group for Connection to backbone network, access to Internet, E -mail and data transfer is hereby approved, and the appropriate staff is authorized to sign said agreement. Adopted by Council this 2 day of June, 1998. Morli Weldon, City Clerk Jay Kimble, Mayor • • • • • May 29, 1998 To: Mayor & Council Memorandum From: Marcy Cort' i ative Assistant Re: Agreement with Minnesota Inter -tech for networked internet and e -mail services Background The original planning document previously approved by Council for the City's local area network included the purchase and installation of a router and T -1 modem line connecting the City directly to County offices, in order to obtain networked internet and e-mail access over the new LAN. Since the installation of the LAN in the Fall of 1997, staff have been exploring ways to obtain this access. (We currently have access for a limited number of employees through the use of individual phone lines and separate computer modems —an approach lacking in security and cumbersome to maintain). The County is not currently willing to allow the City space on the router system on their side of the T -1 line. However, the County recently contracted with the State of Minnesota Inter - technologies Group for the installation of a State -owned router at the County, providing internet access, e-mail, and secured data transfer over the state -owned public sector network known as Mnet. The City has the opportunity to enter into a separate agreement with the State for Mnet access, via the router to be installed at the County, for a service fee of $170.00 per month. In addition, the City will incur installation and programming costs of approximately $1,500.00. By contracting with Mnet, the City can increase security, and eliminate the purchase of additional lines on our phone system that would be needed for dial -out, in addition to the cost of modems required to connect additional users. We can also set up our e -mail server internally, eliminating the need for an outside service, and allowing us to assign e-mail addresses to staff and Council under the "stillwater.mn.us" domain name. More importantly, I believe purchasing access to a backbone network that includes all state agencies, most counties, and an increasing number of Cities will position Stillwater nicely for the its communications future. Recommendation Council approval of the attached agreement between the City and the State of Minnesota Inter - Technologies Group for connection to the for access to the State -owned public sector network, Mnet. Minnesota Statewide Network Service Summary Agreement County /State Collaboration City of Stillwater March 19, 1998 The County /State Telecommunications Collaboration Project seeks to enable collaboration and cost - sharing between local government and state agencies in the area of wide area data and video network connectivity. The following agreement identifies the costs and responsibilities to connect the City of Stillwater to the statewide public sector network. The pricing for the new access circuit is based on three year interstate contract pricing. General Telecommunications Collaboration Agreement Criteria: • The County/State Collaboration agreement includes an InterTech provided and supported Cisco router at the courthouse or government service center, 384kb Community Router Service for statewide and global data connectivity for the Courthouse /Government Service Center, Internet Access and reserved 384kb bandwidth for video network services at the county. A video conferencing facility does not need to be installed at the time of the collaboration implementation. However, at the time of its implementation the intent is to have the room available for multi - organizational use, including that scheduled by collaboration partners. • The Collaboration Project does not include LAN hardware, software and support, video codecs, room system hardware or video conferencing technical support. Site based videoconferencing room usage charges may be applicable. These are not included in the collaboration project costs. • These rates are based upon the InterTechnologies Group Telecommunications Rate Package for FY98. Rates are reviewed annually and approved by the Department of Finance. • The Telecommunication Collaboration Project partners are: Department of Human Services, Department of Health, Department of Revenue, Department of Transportation, Department of Public Safety, Department of Economic Security, Secretary of State and the Supreme Court. • InterTech will bill, according to the signed Telecommunications Project service agreements, the county and all partners. • To insure interoperability and reliability of the state's video conferencing service, only certified codecs and/or software can be connected to the state video network. Non - certified codecs and/or software will not be connected since connectivity, reliability and interoperability can be assured. Non - certified codec and/or software may be connected on an interim without support and guarantee by InterTech if they are in the process of being certified. A list of certified codecs is available upon request. • • • • INTERTECH IS RESPONSIBLE FOR: • Ordering and coordinating the installation of the access circuit between the Washington County Government Center, Stillwater, MN and the state network hub in St. Paul InterTech will have responsibility for the monitoring and support of this circuit. • Providing, installing and supporting (maintenance and software upgrades) the TAP at the Washington County Government Center. • Purchasing, configuring and installing the Cisco router at the Washington County Courthouse /Government Center. Providing ongoing support to the customer's LAN(s) ports on the router. • Providing software upgrades to the router as needed at the Washington County Courthouse /Government Center to maintain currency with the wide area network. • Providing appropriate number of IP addresses and domain name service, to the City of Stillwater if desired. • Providing and installing modem and telephone line at the Washing County Courthouse /Government Center for diagnostic and maintenance purposes at each state provided TAP and supported router. • Providing troubleshooting and problem resolution up to the customer's LAN connection on the router from the TAP at the Washington County Courthouse /Government Center. Best effort diagnostics support will also be provided up to the video codec, when video conferencing is implemented. This is done by InterTech's Network Operations Center (NOC). The NOC can be reached at (612) 297 -1111. • Providing a monthly invoice to Washington County and to each state partner to recover the cost of the ongoing network and support costs. • With the installation of video: • InterTech will establish a set of common network standards and administrative procedures for the scheduling (a site identification name) and operations of interactive video sites. InterTech will also provide support in the training of customer staff in these procedures. • Point -to -point and multi -point conference connectivity to other State video sites on a scheduled basis. Provide the capability to connect to video sites on other select networks via network gateways. • InterTech will establish network standard settings, supported video equipment testing and site certification of State supported video sites. • A video event reservation service provided by InterTech's Customer Service Center. • Provide sites with video event charge billing service for room rental, attendant and event coordination. • InterTech will manage documentation of key video site information and system configuration. 2 THE CITY OF STILLWATER IS RESPONSIBLE FOR: • Specifying the information necessary to establish routing tables and filters in the router at the Washington County Courthouse /Government Center and the state's node router. • Specifying which IP addresses will be allowed on the serial connection at the state's node router from the access circuit. No other addresses will be allowed to pass through to the statewide public sector network. • Implementing and managing it's LAN(s) including hardware, software and support. The LAN(s) will connect public sector organizations in the City Offices to the router at the Courthouse /Government Center to the State network. • Connecting the LAN to the router including the circuit between the City office and the Courthouse /Government Center, provision of transceivers or other connecting hardware and all inside wiring required to make this connection. • The county agrees to use the State's services in accordance with all State and Federal regulations. Billing acceptance criteria for data service network with InterTech owned and maintained router: The service, including the circuit, is billable from the date that the NOC-can successfully ping the LAN interface or the scheduled installation date whichever comes later, whether or not the customer's LAN is ready. Trip charges may be incurred in the event that InterTech, telephone company personnel or state contracted vendors need to revisit a site because the customer was not ready on the scheduled date of installation. The FY98 rate for additional trip charges is $130.00 3 • • • • • • Monthly One Time 1@ Serial Port $ 60.00 $ 00.00 Network Access $ 113.00 $ 330.00 Total $ 173.00 $ 330.00 Total Billed to the City of Stillwater $ 173.00 $ 330.00 We aeree to proceed with service implementation based upon this summary and the attached service parameters and responsibilities. Signature of customer Site Address Billing address: County /State Collaboration Project Service Agreement CITY OF STILLWATER March 19, 1998 Agency code: Billing contact and number: First site contact and telephone number: Second site contact and telephone number: Department #: Date 4 i ARS # 335 VISIO = STWRSC RAY CURRENT CITY OF STILLWATER - WASHINGTON COUNTY COLLABORATION MARCH 17, 1998 C11 Y ur b 1 ILLWA 1 tH 216 N. 4TH. STREET CITY OWNED & MAINTAINED ooloo-- 1 o000 FLEXCOMM UX ALL EQUIPMENT AND CONN ECTING AND P NEC DEVICES ARE CITY OWNED MANAGED 2000 LOCAL TELEPHONE OFFICE 2 W MJ o Z O J 2 T1 i NOTES: NETWORK PLAN APPROVED: JIM JOHNSON 03/17/98 TOM WATSON 03/17/98 FIBERCOMM MUX CITY OWNED AND MANAGED ODD MoDem i N s PBX NEC 2400 O O O V ""R.a_ter WASHINGTON COUNTY 14900 61ST. STREET N. CITY OWNED & MAINTAINED PORTS FOR COUNTY, COURTS, HUMAN SVC. v v v COLLABORATION ROUTER E 1 -6 S 1 -7 T1 O — O - 0 — ST. PAUL HUB • • P • • BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the promotion of Bruce Klosowsky to the rank of Police Captain, from and after July 1, 1998, is hereby approved; and said Bruce Klosowsky shall receive compensation commensurate with the position of Police Captain as specified in the Labor Agreement between the City of Stillwater and the Minnesota Teamsters Public and Law Enforcement Employee's Union, Local No. 320, representing the Stillwater Public Manager's Association. Adopted by the Council this 2nd day of June, 1998. Attest: Morli Weldon, City Clerk RESOLUTION NO. 98 -140 APPROVING PROMOTION OF BRUCE KLOSOWSKY TO POLICE CAPTAIN Jay Kimble, Mayor WHEREAS, Kevin Reiners has declined the offer of employment as a patrol officer for the City of Stillwater, NOW THEREFORE BE IT RESOLVED by the City Council of Stillwater, Minnesota, that Resolution 98 -131, Employment of Kevin Reiners as Patrol Officer, is hereby rescinded. Adopted by Council this 2` day of June, 1998. ATTEST: Morli Weldon, City Clerk RESOLUTION NO. 98 -141 RESCINDING RESOLUTION 98 -131 EMPLOYMENT OF KEVIN REINERS AS PATROL OFFICER Jay Kimble, Mayor • • • Capital Outlay - 1998 (Budgeted amount $15,000) STAFF REQUEST ITEM •ARTMENT: Parks DATE: May 27, 1998 DESCRIPTION OF REQUEST (Briefly outline what the request is): Request to purchase a play structure and swing set from St. Croix Recreation Company in Stillwater. The company will furnish and install the structure for $10,000 and also donate a bench for the playground. The play structure would normally cost more than this, but the company is giving us this price so that the City can use the $5,000 left over in the budget for play equipment toward the Croix Wood rink for an Inline Skating Rink. lik NCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) ADDITIONAL ITEMS ATTACHED: YES NO ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. MITTED BY Tim Thomsen, Parks Director DATE: May 27, 1998 • • May 28, 1998 TO: Mayor and City Council FROM: Shawn Sanders, Civil Engineer SUBJECT: Change Order No. 2 Project 9802 & 9803 DISCUSSION: • Reconstruction (see attached Change Order). RECOMMENDATION: ACTION REOUIRED: MEMORANDUM In order to keep project costs down staff has determined that by combining the Washington Avenue Median Reconstruction (Project 9804) with the 1998 Street Reconstruction and Curve Crest Boulevard Rehabilitation would be most advantageous to the property owners and the City. Tower Asphalt, Inc. has provided an estimate for the Washington Avenue Median Staff feels that Tower's bid for the Washington Avenue Median Reconstruction (Project 9804) is reasonable and recommends that the project be completed with the 1998 Street Reconstruction and Curve Crest Boulevard projects. If Council concurs with the recommendation, they should pass a motion adopting Resolution No. 98 - APPROVAL OF CHANGE ORDER NO. 2 FOR WASHINGTON AVENUE MEDIAN RECONSTRUCTION (Project 9804) TO THE FIRST STREET RECONSTRUCTION & CURVE CREST BOULEVARD STREET REHABILITATION (Project 9802 & 9803) APPROVAL OF CHANGE ORDER NO. 2 FOR WASHINGTON AVENUE MEDIAN RECONSTRUCTION (Project 9804) TO THEFIRST STREET RECONSTRUCTION & CURVE CREST BOULEVARD STREET REHABILITATION (Project 9802 & 9803) NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that Change Order No. 2 for Washington Avenue Median Reconstruction (Project 9804) be added to the 1998 Street Reconstruction and Curve Crest Boulevard Street Rehabilitation project is hereby approved; and the appropriate councilmember and staff are hereby authorized to sign the necessary forms. Adopted by Council this 2 °a day of June 1998. Attest: Morli Weldon, City Clerk RESOLUTION 98 - Jay Kimble, Mayor 4 - • • • Project No. Project Description 98 Street Reconstruction Curve Crest Blvd. Rehabilitation The following changes shall be made to the contract documents: Purpose of Change Order: Incorporate Washington Avenue Median Reconstruction (Project 9804) in Contract Basis of Cost: 9802 & 9803 liw a te r THE BIRTHPLACE OF MINNESOTA Actual X Estimated Date May 28, 1998 2 Change Order No. Total: $40,822.50 Item Unit No. Item Unit Quantity Price Amount 2021.501 " Mobilization LS 1 $ 5,500.00 $ 5,500.00 2104.501 Remove Curb and Gutter m 185 $ 13.20 $ 2,442.00 2104.503 Remove Bituminous Pavement m 460 $ 4.00 $ 1,840.00 2104.513 Sawing Bituminous Pavement m 171 $ 8.00 $ 1,368.00 2105.501 Common Excavation m 115 $ 5.00 $ 575.00 2211.503 Aggregate Base Class 5 (100% Crushed) t 470 $ 8.00 $ 3,760.00 2232.501 Mill Bituminous Surface (75 mm) m 1,254 $ 2.00 $ 2,508.00 2331.508 Type 41A Wearing Course Mixture t 80 $ 25.25 $ 2,020.00 2331.510 Type 31 Binder Course Mixture t 80 $ 24.90 $ 1,992.00 2331.514 Type 31 Base Course Mixture t 325 $ 24.90 " $: 8,092.50 2357.502 Bituminous Material for Tack Coat L 475 $ 1.00 $ 475.00 2506.602 Adjust Manhole Castings EA 2 $ 300.00 $ 600.00 2531.502 Concrete Curb Design B624 m " 150 $ 35.00 $ 5,250.00 2563.601 Traffic Control LS 1 _ $ 3,500.00 $ 3,500.00 2564.602 Pavement Message (Left Arrow) Epoxy EA 1 $ 100.00 $ 100.00 2564.603 100 mm Solid Line White -Epoxy . , m 35 $ 10.00 $ 350.00 2564.603 100 mm Broken Line White -Epoxy m 45 $ 10.00 $ 450.00 GRAND TOTAL $40,822.50 CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 - 439 -6121 CONTRACT STATUS Original Contract Amount $760,818.46 Net Change Prior C.O.'s 1 to 1 $26,281.00 Change this C.O. 2 $40,822.50 Revised Contract Amount $827,921.96 Recommend for Approval: City Engineer By: Agreed to by Contractor: By: Title Klayton Eckles, P.E. Approved by the City of Stillwater Jay Kimble, Mayor 4 • • • r 7 • ttttIuu minnesola rr is MILL AND OVER • Y - WASHINGTON AVE UE INSTALL B624 C & G AND CONCRETE MEDIAN t►� EAGLE VALLEY STATE BANK DRIVEWAY ENTRANCE — TO BE INSTALLED'. BY OTHERS iD 10.4 m , W REMOVE EXISTING • B624 C & G AND MEDIAN • ANDERSON WINDOWS 5 10 .20 SCALE IN METERS W CO z 3 AVENUE 1 twti.by wily that this pm ..s o..P «w by ms a WASHINGTON AVENUE undo. my ar.ct ..o•n+.ron as that 1 aat a duly n.gi.t.d w.tnstea. ga9lnw unaer the loos al No (r�l I . MEDIAN IMP.ROVEME Ylna.,.ta, i 1, @�a 47 7 0 PROJECT 9804 5/2/98 .tat. al WIC ..Z a r w t " 1 -t'.' n 1 City Hall 216 N. Fourth .Street Stillwater, MN. 55082 Yours truly, John E. Roettger President Croix Builders, Inc. Design, Build, Residential, Commercial & Industrial 302 South 2nd Street* Stillwater, MN 5508 Phone: 612.351.2778 or 612.351.2779 Fax: 612- 351 -2780 Dear Mayor Jay Kimble, Council Members and Staff, Our intent is to build single family homes on the perimeter of the site. Zoned RA as exists! Lots 1, 2, 3, 4, 5, 12, and 13 = 7 homes circled in red on the plat. Lots 7 and 8 are existing homes circled in pink = 2 existing. Lots 6, 9, 10, 11 and, 15 would rezoned to RB or twin homes which is circled in yellow = 10 homes: Lots 14, 16, 17, 18, 19, 20, 21, and 22 would be rezoned to RB or Quad homes = 32' homes. These would be more affordable homes similar to Lux Meadow View Add. , just east of the site; circled in green: Total = 49 units. Pre - existing = 2 Grand Total = 51 units. We would leave 1.32 acres (12 %), including the pond for open space or a park. The Planning Commission denied our proposal on the Amundson Property! We believe our plan would work with the existing homes on Amundson drive and St. Croix Avenue and would leave 12% of the property for open space.' The twin homes would be similar to Autumn Wood Addition, with no burden on our school system. The Quad homes would be compatible with the Lux Meadowview Addition. Building four units together would make them more affordable units for retired or soon to be retired people. Therefore there would be no burden on the school system. We have 16 units at Autumn Wood Addition and not one additional child added to the schools. The original tax on the Autumn Wood Property was $ 25 When the addition is completed tax income will be $ 65,000.00 per year Can you say this does not help? We are looking forward to getting your approval so construction can start soon. ` Thank you for your vote of confidence and the construction of another quality project. 4 • MEMORANDUM • TO: Mayor and City Council FR: Steve Russell, Community Development Director DA: May 27, 1998 RE: Zoning Map Amendment Request for 10.5 Acres of Land from Single Family, R -A to Duplex Residential, R -B. Case No. ZAM/98 -1 This item was heard by the Planning Commission on May 11, 1998. Many area residents spoke in opposition to the request for neighborhood compatibility, open space preservation, access and drainage reasons (see attached minutes). The Planning Commission, after reviewing the request, receiving the staff report and hearing applicant and public hearing comments, denied the rezoning request as inconsistent with the Comprehensive Plan. Planning Commission Recommendation: Denial • Attachment: Application and staff report, CPC minutes from 5 -11 -98 meeting. TO: Planning Commission FR: Steve Russell, Community Development Director DA: May 8, 1998 RE: Request for Zoning Map Amendment for 10.5 Acres of Land from Single Family, RA to Duplex Residential, RB. Case No. ZAM/98 -1 Background: The request is to rezone 10.5 acres of land from single family residential (10,000 SF /dwelling) to duplex residential (5,000 SF /dwelling. Existing land use in the area is single family detached to the west and attached single family to the east. Stonebridge Elementary School is located to the southeast. The site contains a wetland and wooded pine tree area. The developer has provided a proposed development plan for the site that would result in 51 housing units. The development proposal is not what is being considered specifically tonight but represents a concept of what the developer has in mind. The site is served by Amundson Drive. The Comprehensive Plan indicates the site community park. The city has made an offer to the owner who is not interested in selling the property to the city at this time. A higher density zone would make it difficult to preserve natural site characteristics and the use would be of a different character then the surrounding single family character. This is the type of site (with wooded area and pond) that is appropriate for a cluster development. This would make it possible to preserve the natural features of the site and also build housing units. Recommendation: Denial MEMORANDUM Finding: As proposed, the increased density of the rezoning would result in increased impact on sites natural features and be incompatible with adjacent residential character and Comprehensive Plan. Attachment: Application/map CPC Recommendation: 7 -0 Denial to City Council 4, • • • COMMUNITY DEVELOPMENT DEPARTMENT CITY OF STILLWATER 216 NORTH FOURTH STREET STILLWATER, MN 55082 • essofProject Amunson : y zi ct rY Amundson Zoning District _RA__ D of Project 10 son Drive .csixe[i S /''', )7 4 -2t0 -1 &t3 5 : 20A1'1 FROR1 PHI'. ED. /ATH. yalovaoe outs; Lot Size (dimensions) g,' ( x 3 :and Area i n S acres. _ of Buildings: .S•tories Feet Principal Accessory 44 4 ) kf =s A.-/1GF / A. 8 PLANNING ADMINISTRATION FORM SITE AND PROJECT DESCRIPTION - CLU 805 493 3860 ACTION REQUESTED: Case No: g„ — �_ g i Date Filed: -74 Fee Paid: _.3o77 -OZ7 Receipt No.: 5 '7cep Certificate of Compliance Conditional or Special Use Permit Design Review - Planned Unit Development* - Variance • - Comprehensive Plan Amendment* Zoning Amendment* - Subdivision* - Resubdivision Total Fee • FEE P. 2 $70 $50/200 $25 $500 $70/200 $500 $300 $100 +$50 /k $100 $300 *An escrow fee is also required to cover the costs of attorney and engineering fees (see attached) The applicant is responsible for the completeness and accuracy of all forms and supporting material submitted in connection with any application. PROPERTY IDENTIFICATION Vacant land 3.9 Ac 29- 30 -20 -11 -0001 W. Bld s 6.6 Ac 20- 30- 20 -44 -3 -0005 DrAssessor's Parcel No. _ o . 5, _AgrRs .5 Acre N. Border - St Croix Avenue "1 hereby state the foregoing statements and all data, infonnatlon and evidence submitted herewith in all respects, to the best of my knowledge and belief, true and conecf. 1 further certify I will comply with the permit if it is granted and used." Property Owner /14 :rrti. Il&G._Nei/ror4 Representative C4o ix F Buil der s, Inc. Mailing Address € J/ edeio//GP,,.-- MailingAddress1n7 S. Ind St: Stillwater, MN Telephone No. - 4 4 Sd !ydt it Litt',g6 ' 6 --e Telephone No F i -19 1 -2J 7 r nature `~ ( -2- - �� Signature x , ., Total building floor Area Existing Proposed Paved Impervious Area sq. ft. Number of off street parking spaces provided 2/ Pig f t sq. ft. sq. ft. sq. ft. "1Y 0? '56 1.50%0 FP SMITH BARNEY MUN I 612 3'71 8821 TO 54306805 P.01/01 7d : Jt�tr,•t_ fry _ ..e.� May 5, 1998 RE:Case No. Zam; 98 -1 (Amundson Property) Coundlrnan Richard E. Cummings 1060 Amundson Drive Stillwater, MN 55082 Dear Councilman Cummings: The zoning map amendment (Case No. Zatn/98-1), request from Croix Builders changing the zoning of a 10.5 acre parcel, from RA {One family Residential District} 1 RB (Two Family Residential District }, will be considered at a public meeting on Monday, May 11, 19% at 7pm. Unfortunately, we 'will be Out of town on that date, but we want to go on record as being against this proposed change. The entire surrounding area is currently single family hones, with the exception of the Stoncbridge School property adjacent to the 10.5 acres, and was established based on the expecta that this parcel would also be developed as single family homes. People purchased their homes with the undcrstarding that future development of this land would complement homes already there. if there is an overriding need for Two Family Residences in Stillwater, we believe it should be reflected in the plans for the newly acquired lands from Stillwater Township. Since this area is being developed over the next several years, this would be the appropriate time to meet such need., by appropriately zoned areas. This will ensure all persons acquiring hotncs in that area would be fully aware of any Two Family Residential Districts. As this zoning change is seriously contemplated we must consider compatibility of uses, and ability to provide adequate buffers, landscaping, pedestrian and vehicular access to ensure maintaining our community character. Other than Croix Builders proposal to change the zoning to allow building of Two Family Residential Homes, what reason is there for changing the Zoning? Why is it not possible that Croix Builders to develop this land for single family homes as it is currently} zoned? If the 10.5 acre parcel is considered not feasible for single family homes, why was it zoned for them in the fitst place? As residents of the area immediately affected by this proposal, we would urge The Stillwater Planning Commission to reject this proposal. Thank you for patience, and I would hope you could present our views it the May 11, 1998 meeting. Si cerel 44Az 7�l Duane & Helen Fayerweather t080 AMUNDSON DRtVG S ILLWATER, MN 55032 -4146 ** TOTAL PAGE.01 K_.x • • • Location Map •• . ? f • .• .• . . „ .......•.... , •• . r . . , . , :•.....,•..•„ ,,,,, .................... , -.. , : 1 , 1 1 _ - i :. ..... 1 . . ... - • i l ,,,, ■111 I -- . ... F . , ...., .......„„.., ,,, . • , ..... .1 : • < f4** V irstow r • Orewe - . • • • -• ,,,,, ,,,,,,,,,,, R2IW R2OW RI9W 732N ( 732N A T3INI IN TRW YOUAltnala 730N i .e 51 729N I7RN R22W R2IW RIOW Vicinity Map 329 TVN 0 315 Scale in Feet This Wiens a Me result of a cornsashon WW is.. .Imhof; of WO raw. as they Wear in vanous Washing. Coshh•oh . - Ds cast, for reference 55100555 0.43 Wssisnston County a not Ph 87 5 ''''' So ws Washwto Cnty Suivesots 050-5 Pawl date assent through 63 30 0008 STATEMENT OF THE MEADOWVIEW ESTATES OWNERS ASSOCIATION We are opposed to the development as proposed. The following issue discussion explains our rationale: 1. ZONING CONCERN Re- Tw460Pr`Y The area is presently zoned for single -fa y housing with a minimum lot size of 10,000 square feet. The proposed change to , - -and the proposed development plan would result in a density of development almost twice that of the majority of the properties currently within the surrounding neighborhoods. What is the justification and rationale for the proposed zoning change? People purchased properties in the area relying on the current zoning classification. 2. COMPREHENSIVE PLAN COMPLIANCE CONCERN The City of Stillwater Comprehensive Plan Proposed Land Use Map establishes this particular piece of land as a City Park. This is an important example of the direction the city has taken, on behalf of its residents, to recognize the importance of open -space and environmental values. The particular property in question would not only be an excellent area park, in an area devoid of such a resource, but would also preserve the natural woodland and wetland. These are public values that Stillwater residents have clearly identified in surveys as being values they want in this community. 3. LOSS OF ENVIRONMENTAL AND NATURAL RESOURCE AREA CONCERN. The proposed development would, in all likelihood, eliminate the beautiful pine forest that delineates the boundary between the school grounds (Stonebridge Elementary School), Meadowview Estates and Oak Glen. This wooded area could be used by school children and is a natural habitat that should be preserved for environmental education rather than being bulldozed for intensive development. The proposed development would also have the potential to negatively impact the quality of the surface water in the pond. Increased nutrient runoff would undoubtedly result in lower dissolved oxygen levels and accelerate the eutrophication of the pond. The result would likely be a much Tess desirable environmental feature with excessive seasonal algae growth. It's environmental and aesthetic values would be degraded. The despoiling of habitat and water quality would diminish the use by wildlife. We now see deer, turtles, various amphibians, squirrels, raccoons, ducks, pheasants, and one sighting of a wild turkey. 1► • • • The City has assisted us by limiting parking within 30 feet of the intersection and clearing lilac bushes. However, this continues to be a troubling corner. The lilac hedge was never cut back far enough and now requires a more extensive trimming. Visibility is limited (still!) so that someone coming from our area cannot tell if a car on North Owens is nearing the intersection and about to turn onto West Stillwater Avenue. If a car does appear, one of the two has to stop because there simply is no room to pass. If this is a problem now, what is it going to be like for the estimated 106 additional vehicles that could be expected in this proposed development? Also, there are numerous children both from our immediate area and the surrounding areas who cross West Stillwater Avenue on their way to Stonebridge Elementary School for school and after - school activities. The potential for increased traffic at this already • troubled intersection should be seriously considered by the City in deciding about this proposal. 4. SAFETY CONCERNS. For the last couple of years, on- street parking on both sides of West Stillwater Avenue and on the west side of North Owens has become the preferred parking space for employees at Good Samaritan. Good Samaritan increased their facility size and, at the same time, reduced the amount of their on -site parking. This has resulted in a safety concern for anyone turning the corner onto West Stillwater Avenue or exiting onto North Owens. Planning Commission May 11, 1998 Present: Jerry Fontaine, chairperson Glenna Bealka, Russ Hultman, John Rheinberger, Darwin Wald, Don Valsvik and Terry Zoller Also present: Steve Russell, Community Development Director Absent: Kirk Roetman and Tom Weidner Mr. Fontaine called the meeting to order at 7 p.m. Approval of minutes: Mr. Rheinberger, seconded by Mr. Valsvik, moved to approve the minutes of April 13, 1998, correcting the action taken on Case No. V/98 -18; that case was continued, not approved as indicated in the minutes. Motion approving the minutes as corrected passed unanimously. Case No, ZAM/98 -1 A zoning map amendment changing the zoning of a 10.5 acre parcel located east of Amundson Drive and west of Stonebridge School located between North St. Croix Avenue and Amundson Drive from RA One Family Residential to RB Two Family Residential District. Croix Builders, applicant. John Roettger, Croix Builders, explained the proposal. He said Nina Amundson, owner of the property, had asked him to develop a proposal for the property. As proposed, the lots immediately abutting Amundson Drive would remain single - family use, with twin -homes and quad -homes east of Amundson. 1.23 acres of green space would be provided in the middle of the proposed development. In all, there would be 51 units. Dick Stockstead, 1108 Meadowview Dr., served as a spokesperson for the owners of the 16 units in Meadowview Estates. He read a prepared statement which expressed concerns regarding the justification for changing the current zoning; compliance with the city's Comprehensive Plan, loss of an environmental and natural resource area; and safety. He added his personal concerns, and those of residents at 901 St. Croix Avenue and 820 Stillwater Avenue who were unable to attend the hearing. Rich Cummings, 1060 Amundson Drive, stated the change in zoning to accommodate duplex/quad homes is not needed; that use is already accommodated in three multi - family developments in the area. He expressed a concern that any multi - family development can lower values of adjacent properties if the development is not carefully maintained by a homeowners' association. He also expressed a concern about the loss of a natural environment area. He noted the City Council had made an offer to purchase the property several years ago; the offer was rejected. He said the City Council would like to obtain the property for parkland/open space; he also suggested the property could be used by school students, much the same as the environmental learning center at Stillwater Area High School. 1 • Planning Commission May 11, 1998 Laurie Maher and Leah Peterson, members of the city's Open Space Committee, called for preserving the property as open space. Ms. Maher said if it is not possible for the city to obtain the property, it should remain zoned single - family with cluster housing encouraged for any future development. Sharon Germaine, principal of Stonebridge Elementary School, and Bob Kondrasuk, teacher at Stonebridge, spoke against rezoning and in favor of preserving the areas as open space for possible use for school programming. Shelly Michaelis, 1341 Dallager Court, a realtor, said while Mr. Roettger builds quality homes, a zoning change will affect property values in the area. She also spoke for Doug Florey, a resident on West St. Croix Avenue, whose property is served by a private well and septic and is concerned that he might be forced to hook up to city services if the property is developed as multi - family. Also speaking against rezoning were Pat Bloomgren, 1114 Meadowview Drive; Mr. and Mrs. Masercrist, 1075 Amundson Drive; Brad Myrvold, 865 Amundson Drive; Mary Bickner, 804 W. Stillwater Ave.; Dick and Jean Myers, 960 Amundson Drive; Margaret Mitchell, 1055 St. Croix Ave. W.; Ray Damis, 920 Amundson Drive; Alan Downie, 1120 Amundson Drive; and residents of 1001 St. Croix Ave. W. and 1055 Amundson Drive. • Concerns cited included: traffic, safety, drainage, and loss of open space. All favored keeping the current zoning at the very least and purchasing the property as park/open space if possible. Mr. Rheinberger, seconded by Mr. Wald, moved to deny the requested zoning change; motion passed unanimously. Mr. Russell noted that zoning cases are heard by the City Council, thus the Planning Commission's action is a recommendation to the Council; the Council will consider the matter at its June 2 meeting. Mr. Wald left the meeting after this case. Case No. SUP/DR/98 -22 A special use permit for construction of an 88 -space parking lot adjacent to Lakeview Hospital at 1104 and 1112 S. Everett St. in the RA, One Family Residential District. BWBR Architects, applicant. Representing the applicant were Dennis Vonasek, architect; Greg Holling, engineer; and Jeff Robertson, Lakeview Hospital administrator. Mr. Vonasek reviewed the plans. Plans call for the removal/relocation of two homes. There would be a 30 -foot setback for the lot, with landscaping to maintain the residential feel. An effort would be made to retain as many of the existing trees as possible; there would be no new access points on Everett Street. 2 le May 28, 1998 TO: Mayor and City Council FROM: Klayton H. Eckles City Engineer • SUBJECT: Request for Sewer Service Assistance For 216 W. Wilkins Streets DISCUSSION: MEMORANDUM Attached is a letter from Marcia Kilborne, 216 W. Wilkins, requesting that the City assist in paying for the cost of a sanitary sewer service. This property already has a sanitary sewer service, but the service is connected to the City storm sewer. This condition apparently resulted approximately 25 years ago when the City completed the sewer separation project. When the sanitary sewer was separated from the storm sewer, the section of pipe that concluded this sanitary service was converted into storm sewer rather than into sanitary sewer. At the time no one apparently knew that this service was hooked into that system. Ms. Kilborne is completing a renovation of this property and as part of that renovation she has been directed by the City to correct the sewer system problem. In order for the correction to take place the property needs to be hooked up to the sanitary sewer on Wilkins The nearest sewer main is approximately 100 feet from the home. There is a convenient sewer service line for an adjacent property that passes in close proximity to Ms. Kilborne's house. If the City installs a manhole over this existing private service and then maintains it as a public line, Ms. Kilborne could gain sewer service at a greatly reduced price. The City could install a manhole and restore the street for a cost between $2,000 - $3,000. RECOMMENDATION: Although private property owners are typically responsible for private services and sewer improvements, in this case the property owner raises a valid point in that at the time of the City sewer separation project an alternative sanitary sewer service hookup was not readily provided. For this reason staff recommends that Council consider converting a portion of a private service into a public main. ACTION REOUIRED: If Council concurs with staffs recommendation, Council should pass a motion authorizing staff to obtain quotes for the above work at a cost not to exceed $3,000. Aerostat Enterprises Fax. 430.8680 To The City of Stillwater: I request the city provide sanitary service to property by adding an additional manhole, and opening a trench for my plumber to lay my wtr /swr pipe in, waving the asessment fee, as I have not been receiving that service although I haave been paying for it. This will allow me to hook up to the sanitary sewer and disconnect from the storm sewer. Thank you for your consideration of this matter. Marcia Kilbourne 216 W. Wilkins Stillwater Pape 1 of 1 Thursday, May 23, 1998 1:35:07 PM • • • Outreach Six Acres will: Outreach Six Acres And The Freight Rouse Inc. • Build a new pull -tab booth to be located on the outside deck. * The design and materials for this booth will be approved by Freight House management. * Outreach Six Acres will staff the booth. * Outreach Six Acres will be financially responsible for clean -up of all used pull -tabs not to exceed $600 or 25% of total cleaning cost, which ever is less (state allowed amount is 25% of total clean -up). We must maintain a copy of the cleaning bill in our files. * Outreach Six Acres will be financially responsible for 25% of the garbage expense (state allowed amount is 25% of the garage bill). We must maintain a copy of the garbage bill in our files. * Outreach Six Acres will pay rent to the Freight House of $1,000.00 per month (state maximum allowed amount). * When the deck is not open do to weather the outside pull -tab booth will be closed. * Outreach will maintain theft and liability insurance. • Sell pull tabs inside the Freight House during the winter months. This is an attachment to the Minnesota Lawful Gambling form LG221 between Outreach Six Acres and the Freight House. This lease will run concurrent with our state lawful gambling license and is based on the approval of the state Gambling Control Board. Outreach Six Acres - Lawful Gambling Permit A- 05138. The Freight House will not allow any form of illegal gambling conducted at its location. Freight Hot f `� Outreach 'Six Acres 20 ` 9LL0 S8£ ZZ t 9 - 3N1 ' 33N3Q I Sad ON I A01 Wd £0: b0 f1H1 86 I Z -AldW Minnesota Lawful Gambling Lease for Pull -Tab, Paddlewheel, Tipboard, and/or Raffle Activity - LG221 Name of Legal Owner of Premises Street Address City Zip Daytime Phone ■V e � __ i = Si 3 t s 6-d S 6 SJ 702 1 Name of Lessor Street Address City Zip Daytime Phone (if same as legal owner, write in "SAME") cA- e S Z (Sod 2 7-ti // Name of Leased Premises Street Address City Zip Daytime Phone rQ. if f4-f } sE 3o5 G.oi-re.a_s -r. .Fin tit. . . 9 )51 e Name of Lessee (name of organization leasing the premises) GCB license no. of organization Daytime Phone n (, -1— C. ,,c 4-c-L&5 o 5 i 3 2 (4, l 2 ).3w-7 2 2 Rent information • Total rent cannot exceed 51,000 per month for all non -bingo activity for this premises. • For bingo activity, use lease form LG222. • For pull -tab dispensing machines. use lease form LG223. Sketch and Dimensions of Leased Area Sketch: For all areas being leased for the conduct of gambling and storage of gambling product at this premises, attach a sketch (drawing) showing: (1) the leased area(s), and (2) the dimensions. Dimensions The leased areas are: } Le: 1 feet by 1p feet by feet by Storage feet by Storage feet by Paddlewheels The term of this lease agreement will be concurrent with the premises permit issued by the Gambling Control Board. unless terminated sooner by mutual consent of the lessor and lessee. Questions on this form should be directed to the Licensing Section of the Gambling Control Board at (612) 639 -4000. This publication will be made available in altemative format (i.e. large print, Braille) upon request. Hearing Impaired individuals using a TTY may call the Minnesota Relay Service at 1- 800 - 627 -3529 and ask to place a call to (812) 639 - 4000_ Z0 "d 9LLO S82 ZT9 • An organization may not pay rent to itself or to any of its affiliates for space used for the conduct of lawful gambling. Rent to be paid per month $ /�/� 0e0 (If no rent is to be paid, indicate 0) l V `J O - ~� l For Premises Permit Renewal Applications Only: If no changes - hive been made at the site, you do not have to complet$ this se feet for a total of '4 2. feet fora total of 2— feet for a total of feet for a total of feet for a total of Combined total ? Lawful Gambling Activity Type of gambling activity that will be conducted at this gambling premises. Check all that apply. X Pull -Tabs k/ Raffles j Tipboards Term of Lease Amended Lease Only square feet. square feet square feet. square feet. square feet. square feet. If this is an amended lease showing changes occurring dur- ing the term of the current premises permit, write in the date that the changes will be effective / / Both parties that signed the lease must initial and date all changes. The information requested on this form will be used by the Gambling Control Board (Board) to determine your compliance with Minnesota statutes and rules governing lawful gambling activities. All of the information that you supply on this form will become public information when received by the Board except, if required, your Social Security number, which remains private. Page 1 of 2 Rev. 8/97 'ONI '30N3aIS321 ONIAOO Wd Z0= b0 r1Hl 86- TZ -AUW • • LESSOR PROHIBITIONS Management of Gambling Prohibited The owner of the premises or the lessor will not manage the conduct of gambling at the premises. Participation as Players Prohibited The lessor, the lessors immediate family, and any agents or gambling employees of the lessor will not participate as players in the conduct of lawful gambling on the premises. Illegal Gambling 1. The lessor is aware of the prohibition against illegal gambling in Minnesota Statutes, section 609.75, and the penalties for illegal gambling violations in Minnesota Rules, part 786t0050, subpart 3. 2. To the best of the lessors knowledge, the lessor affirms that any and all games or devices located on the premises are not being used, and are not capable of being used, in a manner that violates the prohibitions against illegal gambling in Minnesota Statutes, section 609.75, and the penalties for illegal gambling violations in Minnesota Rules, part 7861.0050, subpart 3. 3. Notwithstanding Minnesota Rules, part 7861.0050, subp. 3, an organization must continue making rent payments, pursuant to the terms of the tease, if the organization or its • 170'd Lease for Pull -Tab, Paddlewheel, Tipboard, and/or Raffle Activity - LG221 agents are found to be solely responsible for any illegal gambling conducted at that site that is prohibited by Minnesota Rules, part 7861.0050, subpart 1, or Minnesota Statutes, section 609.75, unless the organization's agents responsible for the illegal gambling activity are also agents or employees of the lessor 4. The lessor shall not modify or terminate the lease in whole or in part because the organization reported to a state or local law enforcement authority or the board the occurrence at the site of illegal gambling activity in which the organization did not participate. Other Prohibitions The lessor will not impose restrictions on the organization with respect to providers (distributors) of gambling- related equipment and services or in the use of net profits for lawful puffs. 2. The Lessor, the Lessors immediate family, and any agents or employees of the lessor will not require the organization to perform any action that would violate statute or rule. If there is a dispute as to whether any of these lease provisions have been violated, the lease will remain in effect pending a final determination by the Compliance Review Group (CRG) of the Gambling Control Board. 1 . 3. 4. The lessor shall not modify or terminate this lease in whole or in part due to the lessor's violation of the provisions listed on this lease. Arbitration Process The lessor agrees to arbitration when a violation of these lease provisions is alleged. The arbitrator shall be the CRG. (ACCESS TO PERMITTED PREMISES! State of Minnesota and Law Enforcement The board and its agents, the commissioners of revenue and public safety and their agents, and law enforcement personnel have access to the permitted premises at any reasonable time during the business hours of the lessor. Organization The organization has access to the permitted premises during any time reasonable and when necessary for the conduct of lawful gambling on the premises. LESSOR RECORDS MAINTAINED I The lessor shall maintain a record of all money received from the organization, and make the record available to the board and its agents, the commissioners of revenue and public safety and their agents upon demand. The record shall be maintained for a period of 3 -1/2 years. OTHER OBLIGATIONS AND AGREEMENTS - Attachment All obligations and agreements between the organization and the lessor are contained in or attached to this lease. (Attach additional sheets if necessary. Any attachments to this lease must be dated and signed by both the lessor and the lessee.) „540!_e -Mck c. t e This lease is the total and only agreement between the lessor and the organization conducting lawful gambling activities other than bingo and pull-tab dispensing devices. There is no other agreement and no other consideration required between the parties as to the lawful gambling and other matters related to this lease. Any changes in this lease will be submitted to the Gambling Control Board ten days prior to the effective date of the change. .. of rr1 Signature of Lessor Dote ignature of OrgariizatIon Official (lessee) Date I.,. A. 11 c GUc,.6 t , Cdw7 /kGL e Print Name and Title of Lessor __ _, _ k Ono eAS0 �cf P int Name and Title of Lessee Page 2 of 2 Rev. 8/97 9L2_0 S82 Z19 '3N1 ' 33N3Q I S3a ON I AO1 Wd b0 :170 f1H1 86- t Z -AOW 05/29/1998 08:24 16123850540 Ou 1555 118th Lane NW Coon Phone (6 2505 Fax (612)754 -0332 Outreach Six Acres 1555 118tb Lane NW Coon Rapids, MW 55448 May 29, 1998 City Council Members Stillwater City Council Stillwater, MN Dear Council Members: BOB CAHLANDER PAGE 02 Let it be lmown that Outreach Six Acres plans to donate a minimum of 50% of Our lawful purpose expenditures, derived from pulltab sales of Trumps, within Stillwater and its trade -zone. All donations must be approved by Outreach Six Acres 15 members charitable gambling board before donations can tke made. In addition to this, these donations must meet state regulations. Eventhough Outreach Six Acres mission is to assist medically fragile children and adults with disabilities, we take in to consideration the proprietor's request for donations. The Trumps Bar has recommended that we consider donations to the Hope House. In addition, we will consider the ARC group of Wasbingtozi County. Also, emergency funding will be available for families in distress that meet state requirements: All written request for donations will be treated equally and fairly. Approvals of the requests will be based on our previously formulated criteria which favors local charities. We look forward to giving you our report of donations in the future- Please be assured that we are confident that it will meet your expectations. Sincerely, / Rick Anderson Cc: Bob Cahlander Scott Cabrera • • • 05/29/1998 08:24 16123850540 • • Ou • • 1555 118th Lane NW Coon Rapids, MN 55448 Phone (612)754 -2505 Fax (612)754 -0332 (Weeds Six Acres 1555 118th Lane NW Coon Rapids, MN 55448 May 29, 1998 City Council Members Stillwater City Council Stillwater, MN BOB CAHLANDER PAGE 03 Dem Counii Members: Let it be known that Outreach Six Acres plans to donate a minimum of S0% of our lawlttl purpose exptures, derived from pulltab sales of The Freigbthouse, within Stillwater and its trade -zone. All donations must be approved by Outreach Six Acres 15 members charitable gambling board before donations can be made. In addition to this, these donations must meet state regulations. Everrthough Outreach Six Acres mission is to assist medically fragile children and adults with disabilities we take in to consideration the proprietor's request for donations. The Freighthouse has recommended tlht we consider donations to the Chamber of Commerce and the new sport facility. In addition, we will consider the ARC group of Washington County. Also, emergency funding will be available for farnilics distress that meet state requ All written request for donations will be treated equally and fairly. Approvals of the requests will be basd on our previously formulated criteria which favors local chatldes. We look forward to giving you our report of donations in the t'uture. Please be assured that we are confident that it will meet your expectations. Sincerely, P4 Rick Anderson Cc: Bob Cahlander Rick VanDoran WHEREAS, Outreach Six Acres has submitted an application to the City of Stillwater, requesting City approval of a Minnesota Lawful Gambling Premises Permit application, and WHEREAS, representatives of the organization appeared before the City Council and demonstrated to the City Council that the organization is collecting gambling monies for lawful purposes. NOW, THEREFORE BE IT RESOLVED, that the City of Stillwater approves of the gambling premises permit requested by Outreach Six Acres, Inc., 1555 118 Lane N.W., Coon Rapids, MN, at The Freight House Restaurant at 305 S. Water Street, in the City of Stillwater, Minnesota. The Mayor and City Clerk are directed to sign the acknowledgment on the permit application, and are to attach a copy of this Resolution to the application to be submitted to the Department of Gaming. Enacted by the Stillwater City Council this 2nd day of June, 1998. Attest: Morli Weldon, City Clerk RESOLUTION NO. 98- A RESOLUTION OF APPROVAL OF A MINNESOTA GAMBLING PREMISES PERMIT FOR OUTREACH SIX ACRES, INC., AT THE FREIGHT HOUSE RESTAURANT 305 S. WATER STREET Jay Kimble, Mayor • • • • • • Ou 1555 118th Lane NW Coon Rapids, MN 55448 Phone (612)754 -2505 Fax (612)754 -0332 Outreach Six Acres 1555 118th Lane NW Coon Rapids, MN 55448 June 2, 1998 City Council Members Stillwater City Council Stillwater, MN Dear Council Members: Let it be known that Outreach Six Acres plans to donate a minimum of 50% of our lawful purpose expenditures, derived from pulltab sales at The Freighthouse, within Stillwater and its trade -zone. Rick VanDoran of The Freighthouse has recommended that we consider donations to the Stillwater Fire Department, Chamber of Commerce and the new sport facility. In addition, we will consider donations to the ARC group of Washington County and work with the fire department to set -up an emergency fund program relieving the effects of homelessness due to fire. All written request for donations will be treated equally and fairly. Approvals of the requests will be based on our previously formulated criteria which favors local charities. Thank you in advance for your support and we look forward to helping many of your local charities. Bob Cahlander Assistant Gambling Manager Outreach Six Acres Cc: Rick Anderson Rick VanDoran • • • TO: Mayor and Council FR: City Coordinator RE: Freight House request to expand liquor sales DA: May 29, 1998 MEMORANDUM Discussion: A request has been received from the Manager of the Freight House for a temporary "extension of licensed premises" for on -sale liquor. This request is related to the Special Use Permit that the Freight House has applied for to use their parking lot for food and liquor sales on July 3 and 4. The Special Use Permit request will be heard by the Planning Commission at their meeting of June 8 It is my understanding that Planning staff will be recommending denial of the Special Use Permit. I would, along with other City staff, strongly encourage the Council to deny this request. It would appear that this particular type of request could have a significant impact on the downtown parking situation, especially in the Freight House area — an area that already has a parking capacity problem. The Police Department is also concerned about the problems associated with additional liquor consumption. Although this is the only request the city has received so far for using a parking lot for the expansion of a business operation, similar requests could also come from other downtown establishments (at least four such establishments come to mind) It would be difficult to deny future requests if this request was approved and I question what the overall benefit (and impact) to the Downtown area would be if this were to become a common practice for on -sale liquor establishments. It would appear that the only benefit created by this request would be the increase in revenues for an establishment that already appears to be operating at full capacity during special events such as the 4 of July holiday. Recommendation: Council deny request for a temporary extension of licensed premises for on -sale liquor (Note: In the event the Council does approve the request the approval should be contingent upon Planning Commission approval of the Special Use Permit). ,0'-e;(r May 20, 1998 Subject: Request for special use permits on July 3 and 4',1998. I am requesting that special use permits be issued to the Freight House Restaurant to serve beer, wine and bratwurst in the Freight House parking lot Friday, July 3` from 4:00 p.m. to 1:00 a.m. and Saturday, July 4 from 2:00 p.m. to 1:00 a.m. The parking lot will be enclosed with temporary plastic fencing. Two entrances /exits will be provided. Each entrance will be staffed with a minimum of two•trained security people. ID's will be checked at each entrance and bracelets provided to those 21 years of age and older. No one under 21 will be admitted. We will have one six foot charcoal grill for serving bratwurst. A refrigerated beer truck will be located on the gravel for pouring tap beer. Bratwurst, beer and wine tickets will be sold by one ticket attendant. A ticket and ID bracelets will be required for every beer poured. A ticket will be required for every bratwurst served. Five porta potties will be arranged within the fenced area. Live music will be playing Friday, July 3` from 7:00 p.m. - 10:00 p.m. and Saturday, July 4 6:00 p.m. - dusk (when the fireworks start). Trolley service has been reserved with River Town Trolley (Bob Raleigh). Shuttles to parking lots 7 and 9, will be on the hour from 2:00 p.m. - 7:00 p.m., and continuously from 7:00 p.m. - 10:00 p.m. on both days. The Freight House will provide the appropriate signs to inform the customers of our shuttle service. Round tables and chairs will be placed in the parking lot. The tables will be equipped with umbrellas. Fourth of July decorations including balloons, streamers, noisemakers, tablecloths and uniforms will be coordinated by the Freight House. If you have any questions or suggestions, please don't hesitate to call. Sincerely, Rick Van Doeren General Manager 305 SOUTH WATER STREET PHONE 612- 439 -5718 STILLWATER, MN 55082 FAX 612- 439 -5718 s • t.Croix EVENTS,INC. May 21, 1998 To Whom It May Concem: St. Croix Events, Inc. is producing July 4th fireworks in Downtown Stillwater on behalf of the City of Stillwater and residents of the St. Croix Valley. It is my understanding that the Freight House is planning to set up a special area to help accommodate the huge crowds that have traditionally viewed- fireworks in Downtown Stillwater. I met with Mr. Rick Van Doeren, General Manager of the Freight House and reviewed his plans for the July 4th. I want to go on record as endorsing the Freight House plan. Adding more food and beverage capacity to our downtown area for July 4th can only enhance our "guests" Stillwater experience. Of note also is the fact that we defray the cost of the fireworks by soliciting sponsorship support from area businesses and foundations. Without sponsorship support we would not be having fireworks on July 4th. I am pleased to report that the Freight House is one of our major sponsors. Sincerely, General Manager P.O. Box 31 1 • Stillwater, MN 55082 • Phone6l 2/430 -2306 • Fax61 2/430 -0553 • • • DPS ALCOHOL /GRMB ENF Fax:b12 1y( - 32 April 26, 1995 _Po 1 i cq= ce`l °a_tin_g -_to I- i-cens - -i n-g f or•-- spec-i-a-- 1— event's Jun z y25 11 • Jt5 t'. u[f uz There is no provision in the liquor regulations that specifically allows a Iicensee to extend their licensed premise for a special event. There also is no provision for a temporary liquor license being granted to a for profit business. Liquor regulations offer the following options: First, )&N Statute 340A.410 subd. 7 states that a licensing authority may issue a retail alcoholic beverage license only for a space that is compact and Contiguous. MN Liquor Control recognizes the building and any permanently constructed and physically attached deck or patio as a part of the compact and contiguous licensed area. The area must be included as part of the licensed premises on the section of the liquor license application that describes the licensed premise. The area must be covered by liquor liability insurance. If the application lists only an address, the license covers the building only. MN Statute 340A,404 subd. 1 lists the businesses that may hold an on-sale liquor license as hotels, restaurants, bowling centers, clubs, sports facilities owned by the metropolitan sports commission and exclusive liquor stores. Parking lots, ball fields, horseshoe pits, volleyball courts and the like are not entities that may bold a liquor license. ' -MN Statute 340A.410 subd. 7 states that a retail license is only 1 effective for the Iicensed premises specified in the approved license application. Based on this, an issuing authority may amend j a liquor license application to include an expanded area for a specific time period for an event as long as the area is compact and contiguous and physically attached to the licensed premises. The area must be fenced, used for expanded seating, have secure controlled access and be covered by liquor liability insurance. This is acceptable due to the temporary nature of the event. Official documentation of this must be a part of the liquor license file and a copy should be sent to MN. Liquor Control so we are aware of the event. We must again stress that this would only be allowed for temporary events not for permanent licensing. A second option would be for a non - profit or charitable organization, if they are affiliated with the event, to obtain a temporary on -sale liquor license for the area as per the provisions of MN Statute 340A.404 subd. 10. The temporary licensee may contract with a liquor license holder to cater the event. Be advised that all liquor purchases and sales would be the responsibility of the temporary license holder. • • • DAVID T. MAGNUSON Mr. Ken Hartung Bayport City Administrator 294 North 3`d Street Bayport, MN 55003 Mr. Nile Kriesel Stillwater City Coordinator 216 North Fourth Street Stillwater, MN 55082 Dear Gentlemen: MAGNUSON LAW FIRM LICENSED IN MINNESOTA AND WISCONSIN ,4PR 0 THE DESCH OFFICE BUILDING 333 NORTH MAIN STREET • SurrE #202 • P.O. Box 438 • STILLWATER, MN 55082 TELEPHONE: (612) 439- 9464 • TELECOPIER: (612) 439 -5641 DTM/ds Enc losure cc: Kathy Cinnamon - St. Croix Valley Cable Commission April 29, 1998 RICHARD D. ALLEN Mr. Thomas M. Melena Oak Park Heights City Administrator 14168 - 57th Street North P.O. Box 2007 Oak Park Heights, MN 55082 Re: Joint and Cooperative Agreement - Central St. Croix Valley Joint Cable Communications Commission It seems not that long ago that Nile drafted the Joint Powers Agreement between Oak Park, Bayport and Stillwater that allowed the joint powers' entity to grant and administer a cable television franchise in the three (3) communities. Since the current franchise expires in August of 1998, the Commission has been diligently involved in the many steps necessary for a successful franchise renewal. By way of housekeeping, it has been pointed out that language in the Joint Powers Agreement might limit the jurisdiction of the joint powers' entity to one (1) fifteen (15) year franchise term. I'm sure this was not the intention of the cities at the time the agreement was made, but in order to cure the possible jurisdictional flaw, the Commission recommended that I prepare a brief addendum that would clear the record and allow the refranchising to continue. Accordingly, I've enclosed a draft that I hope could be adopted without too much fanfare or controversy. Also, if anyone needs a copy of the original agreement, please let me know. Yours very truly, David T. Ma uson AGREEMENT This Agreement is made this 2nd day of June, 1998, as Amendment No 1 to the Joint and Cooperative Agreement establishing the St. Croix Valley Joint Cable Communications Commission between the cities of Bayport, Oak Park Heights and Stillwater, effective the 1" of February, 1982. 1. Amendment. Article XIII. entitled DURATION AND ENFORCEMENT is amended to hereafter read as follows: "XIII. DURATION The expiration date of this Joint Powers Agreement is coincident with that of the Cable Television Franchise granted August 13, 1983, and a change in the expiration date of the franchise by way of either renewal or amendment of the franchise will automatically extend the duration of this Agreement." IN WITNESS WHEREOF, the undersigned municipality has signed this Agreement that will have an effective date of April 30, 1998. CITY OF BAYPORT By Its CITY OF OAK PARK HEIGHTS By Its CITY OF STILLWATER By Its • • • • • RESOLUTION NO. 98- APPROVAL OF AGREEMENT AS AMENDMENT NO. 1 TO THE JOINT AND COOPERATIVE AGREEMENT ESTABLISHING THE ST. CROIX VALLEY JOINT CABLE COMMUNICATIONS COMMISSION BE IT RESOLVED by the City Council of Stillwater, Minnesota, that Amendment No. 1 to the Joint and Cooperative Agreement establishing the St. Croix Valley Joint Cable Communications Commission between the cities of Bayport, Oak Park Heights and Stillwater, is hereby approved, and the Mayor is authorized to sign said Agreement. Adopted by Council this 2nd day of June, 1998. ATTEST: Morli Weldon, City Clerk Jay Kimble, Mayor • • • 1998. ORDINANCE NO. AN ORDINANCE OF THE CITY OF STILLWATER PROHIBITING THE CONSUMPTION AND POSSESSION OF LIQUOR IN PUBLIC PLACES The City Council of the City of Stillwater does ordain: 1. Amending. The City Code of the City of Stillwater is amended by adding Section 52- 15 Consumption and Possession of Liquor in Public Places that shall hereafter read as follows: "Subd. 1. It is unlawful to consume intoxicating liquor or non - intoxicating malt liquor on any public sidewalk, public street or public parking area within the limits of the City of Stillwater. Subd. 2. It is unlawful to have in possession on a public street, a public sidewalk or public parking area in the City intoxicating liquor or non - intoxicating malt liquor in an open container used for consumption. Subd. 3. any person violating this ordinance is guilty of a misdemeanor. 2. Savings. Except for this change, the City Code of the City of Stillwater will remain in full force and effect. 3. Effective Date. This ordinance will be in full force and effect from and after its publication according to law. Enacted by the City Council of the City of Stillwater this day of CITY OF STILLWATER Jay L. Kimble, Mayor ATTEST: Morli Weldon, Clerk D AVID T. MAGNUSON MAGNUSON LAW FIRM LICENSED IN MINNESOTA AND WISCONSIN THE DESCH OFFICE BUILDING 333 NORTH MAIN STREET • SUITE #202 • P.O. Box 438 • STILLWATER. MN 55082 TELEPHONE: (612) 439 -9464 • TELECOPIER: (612) 439 -5641 MEMORANDUM RICHARD D. ALLEN TO: Nile Kriesel, Stillwater City Coordinator; and Morli Weldon, Stillwater City Clerk FROM: David T. Magnuson, Stillwater City Attorney DATE: May 22, 1998 SUBJECT: Ordinance Prohibiting the Consumption and Possession of Liquor in a Public Place It appears that, by oversight, the open container section of our City Code was deleted. I think it is important that we enact the same provision that we have had for years since it is helpful in controlling behavior downtown. I would recommend that this be put on for the first reading at the earliest opportunity. - DTM/ds Attachment /44 A 44d-; o w oat/ .14t 7 4 sty._ e -7L. +0 JW,4I 0,7 0 z s d 5c41e1Gaus 41. c.-1A r Crrn 02_ 724-4 r - 0 r I s deini144s 4.7,1 9-- A 4 /. / 4/I 1;46 ko - -Fe; 1 4.ST • 0 ...... /a 4,0,. • 4„. s 7 A•14. # ri tt•vu-s/ 1?;C.1 ' • IiL V_ite as_ ▪ 1(4 S trzo3 Eesat-Yx 14 ,1 _Po/ Cuz .,tf.xkoc -II F7? iv, apaead gil tfA4e4sosc S-7 4,44,Le.te— / (0 z fi v _ _ p /1/ gvs/xi 1.10 .J0 • &teittst 1 $ 2-12 loot/ d2t&I.0. /55‘ S ri • • • RHIN R'' "O i y 20, 1998 L54(SACN) Mr. James Denn Transportation Building Minnesota Department of Transportation 395 John Ireland Boulevard Saint Paul, Minnesota 55155 -1899 Dear Mr. Denn: We are pleased with the progress made at the meeting held May 19, 1998 regarding the Stillwater bridge replacement project We look forward to future meetings that may result in a final solution that can be agreed upon by all the major parties. However, as we discussed at the May 19 meeting, for the representatives of the National Park Service to be able to carry on meaningful dialog (due to the continuing litigation) a "confidentiality agreement" will be necessary. We would like all of the entities that are currently parties to the pending litigation to sign the agreement. This agreement will encourage frank and open exchange of ideas regarding a possible compromise, free 11 the fear that either side is simply using "settlement" talks to develop material for use in the pending litigation. All parties should want to sign for this same reason. In addition, an agreement will get the lawyers out of the way and allow the parties and their respective technical experts to have meaningful discussions. We understand that Attorney Fritz Holleman, US Department of Justice, sent a draft agreement to Attorney Bill Sierkes, Minnesota State Attorney General's Office, for review and asked for any recommended changes in the agreement. We request that you assist us by encouraging your attorney to work with our attorney as to the content of the settlement agreement to facilitate open and free dialog between all parties at upcoming meetings. Thank you for your assistance in this matter. Sincerely, Anthony L. Andersen Superintendent Mn /DOT 282 -8200 United States Department of the Interior NATIONAL PARK SERVICE Sc. Croix National Sccrtic Rivcrmw 40 Hamilton Srrcct P 0 Box 708 St. Croix Tali,, wisc;nsin 544124 -0 /(I8 p.2 Mn /DOT Dep. Comm. Ofc. Fax ;612- 297 -4795 Olrloa;c� Ma atop ; =1: 396 John Ireland St Peta;. N551 May 26, To: Subject: • Plcase R3YP :yraa (612)146-6369;, or. May 27 '98 10;31 The Most C a Thctetitatwc • Discauaion : and Side'o do ba il • Psese t :Brent P:E.- Special • Discoee Braun Pres neat c su j e d. diticatiana : fi oonswsus an moving ... ; .:titst. et tk tepra nfaEivato Eleb c�'aclin; htlip4T; :.. ;:. % Congraestnatt ,other' o (612). 7304949.. you. P. 02/02 Tdr '812129720 etc '` 812/297 -4796 Jri i p vrrt+don • 4 Mn /DOT • • • May 28, 1998 Mr. Anthony Anderson Superintendent, National Park Service Sr. Croix National Scenic Riverway 401 Hamilton St. P.O. Box 708 St. Croix Falls, WI 54024 -0708 Dear Mr. Anderson: Thank you for your May 20 letter regarding the recently begun talks on issues related to the proposed St. Croix River Bridge. I agree that the first meeting was productive and I share your optimism that this effort will lead to a resolution acceptable to all parties. Thank you also for clarifying the position of the National Park Service on your desire to execute a "confidentiality agreement" with the parties involved in these talks. As we have always been, Mn/DOT is very open and willing to consider such an agreement. I agree with your assessment that a confidentiality agreement may be helpful in encouraging open and frank discussions by all parties. 1 have instructed our attorney, Mr. Bill Sierkes of the Minnesota Attorney General's office, to work with Mr. Holleman, U.S. Department of Justice, in the drafting of an agreement. I have asked Mr. Sierkes to ensure that the draft agreement include the following elements: * That it be prepared for signature by all parties participating in the talks that began May 18, 1998. Any parries joining the talks in the future would also be asked to sign the agreement. The agreement would be binding only when all parties have signed. * That it only address confidentiality of discussions and materials as related to potential use in litigation. (Attempting to cover more than litigation may put the agreement in conflict with Minnesota's Data Practices Act.) * That the scope of the confidentiality provided by the agreement extend to pending and possible future litigation. The next meeting to discuss the St. Croix River Bridge is Monday, June 8, 10:00 - Noon, in Room 461 of the Minnesota DOT Building. The issue of the proposed confidentiality agreement will be the first item on the agenda. It is my hope that questions others may have about the agreement can be addressed at that time and the agreement can be signed. I would appreciate your advice on whether our respective attorneys should attend this meeting to help present and discuss the agreement. Thank you for your willingness to participate in this important effort. 1 look forward to hearing from you soon. Sincerely, Minnesota Department of Transportation Transportation Building 395 John Ireland Boulevard Saint Paul, Minnesota 55155 An equal opportunity employer 282 -8200 p.2 R • • May 28, 1998 Minnesota Department of Transportation Transportation Building 395 John Ireland Boulevard Saint Paul, Minnesota 55155 -1899 Mayor Jay Kimble City of Stillwater 216 North Fourth Stillwater, MN 55082 Dear Mayor Kimble: Thank you for your recent letter expressing concern about the condition of the Stillwater Lift Bridge and suggesting Mn/DOT update traffic studies and consider further restrictions on truck traffic crossing the bridge. I appreciate your interest in maintaining the safe and efficient operation of the bridge. Throughout this summer, Mn/DOT's Metro Division will be conducting tests on the general condition of the lift bridge and will be monitoring truck traffic crossing the bridge. The results of these tests, expected in early fall, should provide Minnesota and Wisconsin the information needed to make sound judgments on the utility of imposing further weight restrictions. (Currently, use of the lift bridge is restricted to trucks of legal weights; no over - weight permitted vehicles are allowed to use the bridge. ) I also expect that updated traffic studies, including "origin and destination" surveys and future traffic level projections, will be proposed as part of the work being pursued by the group recently convened to try to resolve the dispute over the proposed new St. Croix River Bridge. In a recent letter to Congressman Bill Luther, who raised some of the same concerns and ideas you have, I suggested these issues might be of interest to this group where they could be discussed in greater detail. I have asked Mr. Richard Stehr, Metro Division Chief Engineer, to have his staff contact the appropriate engineering staff for the City of Stillwater and provide details of the study work proposed for this summer. We will be happy to keep the City of Stillwater informed of progress made throughout the summer. Sincerely, cc: Richard Stehr, Mn/DOT Secretary Chuck Thompson, Wisconsin DOT Congressman Bill Luther An equal opportunity employer ,o Minnesota Department of Transportation r 447 "OF To May 28, 1998 Transportation Building 395 John Ireland Boulevard Saint Paul, Minnesota 55155 -1899 Congressman Bill Luther 117 Cannon House Office Bldg. Washington, D.C. 20515 Dear Congressman Luther: Governor Carlson has asked me to respond to your recent letter regarding the possibility of restricting truck traffic on the Stillwater Lift Bridge. I appreciate your interest in maintaining the safe and efficient operation of the bridge. Throughout this summer, Mn/DOT's Metro Division will be conducting tests on the general condition of the lift bridge and will be monitoring truck traffic crossing the bridge. The results of these tests, expected in early fall, should provide Minnesota and Wisconsin the information needed to make sound judgments on the utility of imposing further weight restrictions. (Currently, use of the lift bridge is restricted to trucks of legal weight; no over - weight permitted vehicles are allowed to use the bridge.) If you would like further information on this issue, please don't hesitate to contact my office or Richard Stehr, Metro Division Chief Engineer, (612) 582 -1358. This issue might also be of interest (and could be discussed in greater detail) to the group recently convened to try to resolve the dispute over the proposed new St. Croix River Bridge. I welcome your thoughts and suggestions. Sincerely, cc: Governor Ame Carlson Richard Stehr, Mn/DOT Mayor Jay Kimble, City of Stillwater Secretary Chuck Thompson, Wisconsin DOT An equal opportunity employer • MAY -22 -96 06:53 FROM:MN GOV LEG'S REL BILL LUTHER SUCTTI DISTRICT, MINNESOTA ANOKA. WASNINGTON ANO CENTRAL DAKOTA COUNTIES COMMITTEE ON SCIENCE SUBCOMMITTEE ON BASIC RE'$EARCH SUBCOMMITTEE ON SPACE ANO .ERONAVTICS COMMITTEE ON IHTLRNATIONAL RELATIONS SUBCOMMITTEE ON INTERNATIONAL ECONOMIC POLICY ANO TRADE REGIONAL WHIP The Honorable Arne Carlson Governor of Minnesota 130 Capitol Saint Paul, Minnesota 55155 Dear Governor: April 27, 1998 &tigress of tilt 11niteb rates Emir of ittpusentatiues 11a 1ingtnu, B.ft. 211515 -2306 cx4vC— M Ptei T, ref et.- " h.I.4 Dor is pt;1, an - { - ( ' - { i i ) - 4 z 1 Pp Q ' ,(, i As you know, 1 feel it is unfortunate that litigation has become a part of the pt'bee�s in olhi ,Q_ PRINTED ON RECYCLED PAPER ID:6122967030 PAGE 2/3 111 CANNON HOUSE O 8UgO.NG WAStuNCION D.C. 20515 (202122s 2271 FAX (2041 2253388 1811 Wiwi DRIVE MS SU 150 WOODBURY MN 5125 1612) 7304989 IV /TTY) FAX (812) 73110507 1au.8.8 6 mail. Aoux.go. _ lIt1D: / Nom" Naa:w .g/loth* . commo n effort to find a solution to the transportation problems in the St. Croix Valley. I am F'� nevertheless hopeful that the recent court decision by Judge Ann Montgomery in Federal District • Court in Minneapolis will bring a fresh start. I am continuing my efforts to bring all sides involved together to assess how best to plan and design a bridge that complies with the landmark Wild and "10 Scenic Rivers Act. It appears that one element of the traffic congestion and bridge deterioration on the old Stillwater Lift Bridge might be addressed by imposing weight limits on the existing Lift Bridge. A s • you know, the old Lift Bridge, built in 1931, has been carrying weight far beyond its capacity for many years causing significant deterioration of the current bridge due to the excess weight. Weight limits would necessarily re -route large trucks away from Stillwater and to the 1 -94 bridge at Hudson. Restricting truck traffic over the Lift Bridge would seem to be an excellent means of extending the life of the bridge, cutting down on the exhaust and heavy traffic moving through historic downtown Stillwater, and most importantly, making safer the narrow approaches that lead to the Bridge on both the Minnesota and Wisconsin sides of the river. My understanding, from discussions my staff has had with the Minnesota Department of Transportation, is that the authority to ban trucks does vest in the State. However, from conversations my staff has had with the Federal Highway Administration, I understand that the Stillwater Lift Bridge is on a federal -aid highway. While FHWA informs me that legal exemptions must be found before federal -aid highways may have weight limits imposed by States, it occurs to me that safety and extending the life of the bridge could well be adequate grounds for an exemption to the rules governing federal -aid highways. I would be happy to work with you to secure FHWA's assistance on this. I therefore respectfully request that, as Governor of the state of Minnesota, you explore the steps necessary to impose weight restrictions on the Stillwater Lift Bridge in order to eliminate large truck traffic on the bridge. MAY -22-98 08 :54 FROM :MN GOV LEGI5 REL Governor, thank you for your attention. For more information or to discuss this issue further, please do not hesitate to contact me or Matt Beh of my staff at (202) 225 -2271. Thanks again, and 1 look forward to continuing to work with you on the important question of the transportation needs of the St. Croix River Valley. BILL LUTHER Member of Congress cc: The Honorable Tommy Thompson, Governor of Wisconsin ID :6122967030 PAGE 3/3 • I1 BROWN'S CREEK WATERSHED DISTRICT 1825 CURVE CREST BLVD. STILLWATER, MN 55082 612.430.8300 • s May 12, 1998 Honorable Mayor and City Council City of Stillwater 216 North Fourth Street Stillwater, MN 55082 -4898 Re: Role of the BCWD in the AUAR The Brown's Creek Watershed District (BCWD) has had the opportunity to review the Alternative Urban Areawide Review (AUAR) feasibility study presented by }Clayton Eckles during our April 27, 1998 meeting. After this meeting, we felt it appropriate to initiate communication with the City. The BCWD recognizes that the AUAR feasibility study is the product of a lengthy, thorough process and that considerable money and effort have been invested. Since the BCWD has only been in existence since October of 1997, we have had no input in the outcome. We very much agree with the principle of the project as stated by the AUAR Technical Advisory Committee (TAC) "is to improve the quality of Brown's Creek". The challenge in watershed management is to coordinate the multiple sub- regions within a watershed into a sole integrated system Therefore, we are seriously interested in decisions being made in the annexation area which will affect the integrity of the entire watershed. We are developing tools and resources which will be of great help to the City as it implements the AUAR projects. We are currently undertaking a detailed Hydrologic and Hydraulic study of the entire watershed which will generate a baseline of data which will aid in management of the entire watershed. We are also in the process of developing rules which will shape how land use changes will affect the water quality and quantity in the watershed. The intent of the rules is to provide protection to water resources while working cooperatively with private interests and local units of government. Brown's Creek has been recognized by the State legislature as a significant resource and the legislature has made funds available to aid in natural resource protection. stream improvements and flood mitigation. We could work with the City to access funding for projects which may be appropriate in the annexation area. The general sense of the BCWD Board is that serious consideration is being given to the protection of the watershed and the AUAR principles are sound. However the Board would like to air some concerns. A three phased approach is proposed for implementing the AUAR projects without firm commitment as to the timing Since the intent of the AUAR is to "Preserve and enhance the integrity of Brawn's Creek ", we believe it is of the utmost importance that all phases of work proposed by the AUAR be committed to a schedule which will protect the water resources from the damaging effects of development. We understand the burden this places on the City. The Board recognizes that funding appears to be the principle hurdle to phasing the projects in a way which precedes development. Perhaps cooperation between the BCWD and the City could result in finding funding mechanisms which would help achieve this goal. The Board was pleased to read in the Feasibility Study that the TAC recommended that the BCWD be brought up to speed on the AUAR projects. We respectfully request the City consider having the BCWD work with the City as they move forward in their AUAR projects. To set up a meeting, please contact me at the address or phone number provided below. Sincerely, Jon Michels Secretary Brown's Creek Watershed District 1825 Curve Crest Blvd. Stillwater, MN 55082 430 -8300 • • • May 27, 1998 Mayor Jay Kimbel City of Stillwater 216 North Fourth Street Stillwater, MN 55082 RE: F.Y. 1998 Certified Local Government Award Federal Grant Number: 311.0284.332.01 Dear Mayor Kimbel: MINNESOT_A HISTORICAL SOCIETY I am pleased to inform you that on March 19, 1998, the Minnesota Historical Society's Grants Review Committee reviewed your Certified Local Government grant application. Their recommendation was to approve your request of $4,575 for an architectural survey and evaluation of the Holcomb Addition. The Society's Governing Board accepted the recommendation at their meeting on April 16, 1998. The Grants Office is in the process of preparing the Certified Local Government Grant Agreement for your project. This will be forwarded to project director Sue Fitzgerald when completed. On behalf of the Society and the State Historic Preservation Office, I am pleased to be able to inform you of this award. Our office look forward to working with the City on this important project. Should you have any questions or concerns about the award or the agreement, please do not hesitate to call either Mandy Skypala (612) 296 -5478 or Mike Koop (612) 296 -5451. Thank you. Sincerely, Britta L. Bloomberg Deputy State Historic Preservation Officer cc: Ms. Sue Fitzgerald, Project Director Mr. Roger Tomten, HPC Chair 315 KELIm; ; 13011,1A‘131) 1V l:T / SAINT P \l I,. )II \ \I:St) IA 55102- 1906 / I E1.1•;I'lll) \1;: 612 -2')6 -6126 • t 490 recycled paper o June 1, 1998 Mr. Jay Kimble, Mayor City of Stillwater 212 N. 4th St. Stillwater, MN. 55082 Dear Jay: On behalf of the Board of Directors, the Teen Advisory Committee and the youth of the area, especially the skaters, I would like to take this opportunity to thank you and the City of Stillwater for your generous contribution of $3100 to Graffiti. The skatepark is up and running and is a very popular place on Friday and Saturday evenings. If you or the Council members have a chance, stop over and visit some weekend. Also, a special thank you to Nile Kriesel and Tim Thomsen for their interest in this project. The kids are very grateful as am I. Thanks for your continued support. Sincerely, c�- Tom Schwietz Program Director TEE " CENTER 1912 South Greeley Street Stillwater, Minnesota 55082 eve 1 L E nl May 27, 1998 Mr. Nile Kriesel Stillwater City Coordinator City Hall 216 North 4th Street Stillwater, MN 55082 Dear Nile: John G. Hoeschler, P.A. ATTORNEY 1400 AT &T Tower, 901 Marquette Avenue Minneapolis, Minnesota 55402 -3264 612- 305 -1466 (Fax) 612-305-1419 Again let me congratulate you and David on finding sufficient records to convince the railroad that Stillwater owns the land which it has leased to Stillwater St. Croix Barge Terminal Co. Also, this is to confirm my oral report to you that as of June 1, 1998, the Terminal Co. will turn over to the City the terminal site. I understand that you will have someone meet at the terminal with David to learn how the pumps operate. Aiple Marine will continue to operate at the south end of the property until the end of the year (or the end of the season if I give you a letter to that effect at a later date). If you have any questions, feel free to call. Yours very truly, g G. Hoeschler cc: David Magnuson Elayne Aiple Dig ©LE gv,i7F--, / al 4 1998 • • • 1 • A weekly calendar of meetings and agenda items for the Metropolitan Council, its advisory and standing committees, and three regional commissions: Metropolitan Airports Commission, Metropolitan Parks and Open Space Commission, and Metropolitan Sports Facilities Commission. Meeting times and agendas are occasionally changed. Questions about meetings should be directed to the appropriate organization. Meeting information is also available on the Metro Information Line at 602 -1888 and on our web page at: www.metrocounciLorg. Comments on Council issues can be made by electronic mail at: data. centergmetc.state.mn. us or by calling our Public Comment Line at 602 -1500. DATE: May 29, 1998 WEEK OF: June 1 - 5, 1998 METRO MEETINGS METROPOLITAN COUNCIL Community Development Committee - Mon., June 1, Noon, Chambers. The committee will consider: housing assistance loan program; Community Development Division budget; guidance on comprehensive plan development - Empire Township and City of Farmington; housing policy update; briefing on nonresidential developrcient trends and longer -range development monitoring; and other business. Southwest Metro Groundwater Work Group - Tues., June 2,1 p.m., Fire Station, 16676 Fish Point Rd., Prior Lake. The committee will consider: DNR's fmal County Highway 27 decision; DNR's final III guidance on MTS -H use; CAMAS operations status; Savage's legislative funding proposal; Dept. of Health's project status; presentation of aquifer storage and retrieval technology; results of LCMR process, `where we go from here' and `how can we gather the technical information we need'; and other business. Urban Economic Summit - Wed., June 3, 8 - 11:30 a.m., Earle Brown Center, 1890 Buford Ave., St. Paul. The topic will be: "Moving Toward a Regional Consensus on Housing" If interested in attending, please call Ellie Porter at 602 -1312, as space is limited. Technical Advisory Committee to Transportation Advisory Board - Wed, June 3, 9 a.m., Chambers. The committee will consider: update on ISTEA bill; planned new air quality rules governing transportation conformity final environmental impact statement - dual track airport planning process; amendment to the 1998 - 2000 TIP; and other business. Transvortation Accessibility Advisory Committee - Wed., June 3, 1 p.m., Room 1A. The committee will consider: TAAC bylaws; 1999 Metro Mobility /ADA budget; standing order changes discussion; ADA eligibility process; Metro Mobility April operations report; and other business. Woodburv's Presentation of its Plan for Land T Tse and Transvortation for Northwest Area of Woodbury, - Thurs., June 4,1 p.m., Room 1A. Radio Board - Fri., June 5, 9 a.m., Metro Counties Government Center, 2099 University Ave., St. Paul. The committee will consider: Carver County cooperative agreement, approval of 1999 budget for public hearing purposes; update on contract negotiations; and other business. • The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St., St. Paul. Meeting times and agendas are subject to change. For more information or confirmation of meetings, call 602 -1447, (TTY: 291 - 0904). Call the Metro Information Line at 602 -1888 for coming meetings and other Council information or find them on our web page at www.metrocouncil.org. TENTATIVEMEEIINGS THE WEEK OFJUNE8 -JUNE 12, 1998 Transvortation Committee - Mon., June 8, 4 p.m., Chambers Environment Committee - Tues., June 9, 4 p.m., Chambers Oven House for Trans?). Improvement Program (TIP) Discussion - Wed., June 10, 4 p.m., Room IA Executive Committee - Thurs., June 11, 8 a.m., Nicollet Island Inn, 95 Merriam St., Minneapolis Transit Providers Advisory Committee - Thurs., June 11, 10 a.m., Room IA Transvortation Advisory Committee Planning Committee - Thurs., June 11, 1:30 p.m., Room 2A Metrovolitan Council - Thurs., June 11, 4 p.m., Chambers METROPOLITAN PARKS AND OPEN SPACE COMMISSION Metrovolitan Parks and Oven Space Commission - Tues., June 2, 4 p.m., Chambers. The Commission will consider: $2,844 increase to $6,200 grant for John H. Stevens Historic Home, Minnehaha Regional Park; briefing on 1999 LCMR funding request hearing scheduled for June 3; and other business. The Metropolitan Parks and Open Space Commission offices are located at Mears Park Centre, 230 E. Fifth St., St. Paul, MN 55101. Meeting times and agendas occasionally may be changed. To verify meeting information, please call 602 -1456. METROPOLITAN AIRPORTS COMMISSION Planning and Environment Committee - Tues., June 2, 2 p.m., Room 3040, Mezzanine, Lindbergh Terminal Bldg. The committee will consider: final payment of the following MAC contract: 1996/1997 part 150 sound insulation program; rescind final payment - valet parking /west vertical circulation; bids received on the following MAC contracts: 1998 airside bituminous construction, Green Concourse commons modifications, Lindbergh Terminal concessions phase 3 - insulation removal, Lindbergh Terminal interior rehabilitation - 1998, 1998 pavement rehabilitation - Crystal Airport, 1998 pavement rehabilitation - Anoka County - Blaine Airport; 1998 pavement rehabilitation - Lake Elmo Airport, south building area and taxiway construction phase 1 - Airlake Airport, runway 14/32 improvements /overlay - St. Paul Downtown Airport, part 150 sound insulation program - May bid cycle; review of upcoming construction project bids; April 1998 activity report for Metro Office Park; change management policy report; special Planning & Environment Committee meeting; transportation continuing consultant recommendation; general office modifications design consultant; public appearance - David Gepner; sanitary sewer and watermain installation draft policy; LRT issues discussion; and other business. Finance Committee - Wed., June 3, 11 a.m., Room 3040, Mezzanine, Lindbergh Terminal Bldg. The committee will consider: monthly operating results; summary of investment portfolio; summary of air carriers passenger facility charges; internal and concessionaire audits: forfeiture fund, Metro Transit, W.D. Schock; overview of the purchasing redesign project; permission to advertise and issue a RFP for procurement card provider, 1999 preliminary budget; bond issue update; and other business. Management and Operations Committee - Wed, June 3,1 p.m., Room 3040, Mezzanine, Lindbergh Terminal Bldg. The committee will consider: recommendation on facilities management contract (copy center); request for authorization to rebid the on- airport rental auto contract; recommendation regarding continuing consultant - Littler & Mendleson; status of hair salon RFP; draft policy: reliever airport sanitary sewer and water main installation; recommendation re: continuing consultant selection - Landside Operations; and other business. Metropolitan Airports Commission offices are located at 6040 28th Av. S., Minneapolis, MN 55450. For more information, call Lynn Sorensen at 726 -8186. 2 • • • 1 t • May 28, 1998 STILLWATER TOWN BOARD MEETING Town Hall 8:15 P.M. PRESENT: Chairperson David Francis, Supervisors David Johnson, Jerry Hicks, Sheila -Marie Untiedt and Louise Bergeron. Also, Treasurer Warren Erickson, Engineer Paul Pearson, Attorney Tom Scott and Peace Officer Steve Nelson. 1. STARTING TIME - This meeting started late due to the Special Meeting running longer than expected.. 2. AGENDA - M /S /P Bergeron /Hicks moved to adopt the agenda as amended. (5 ayes) 3. MINUTES - M /S /P Untiedt /Bergeron moved to approve the 5/12/98 Special Stillwater Town Board Meeting minutes as written. (5 ayes) M /S /P Untiedt /Bergeron moved to approve the 5/14/98 Stillwater Town Board Meeting minutes as written. (5 ayes) 4. TREASURER - 1. Report given regarding the April balances. • 2. Claims #2092 thru #2109 and checks #13343 thru #13357 were approved for payment. 5. ATTORNEY - 1. M /S /P Bergeron /Untiedt moved to approve the 1998 Washington County Recycling Grant and authorized the chair to sign. (5 ayes) 2. M /S /P Hicks /Johnson moved that the attorney send a letter to Eric Lindberg about construction traffic staying off the roads in Stonebridge Subdivision. (5 ayes) 3. The attorney will check into the letter recently received regarding annexation between the township and the City of Stillwater. 4. The attorney will check with Pera about deductions for back pay omissions. 5. The attorney will put in writing directions for the clerk to follow regarding pay back of overtime pay for Vic Socha. 6. PEACE OFFICER REPORT - 1. Radar is being run on Stonebridge. 2. Twenty -seven burning permits have been issued. 3. Extraneous items have been notated at the Outing Lodge. 4, . WEBSITE - Gerry Larson and John Barrett were present at the request of he board. The board's control of what goes on the website was stressed. It was suggested that the board set some realistic goals for the future of Stillwater Town Board Meeting - 5/28/98 Page Two the website. 8. ROADWORK - 1. M /S /P Untiedt /Bergeron moved to figure out compensation to Vic Socha for the past two years regarding overtime as required by statute. (5 ayes) 2. M /S /P Hicks /Bergeron moved that $2,000.00 be considered as an expression of appreciation for Vic Socha's years of service to the township. (5 ayes) 3. M /S /P Johnson /Bergeron moved that interim road maintenance tasks to be assigned by the director of public works be completed by Raleigh Trucking. (4 ayes, Hicks nay) 4. M /S /P Hicks /Francis moved that storage rental fees paid monthly to Vic Socha be discontinued June 30, 1998. (5 ayes) 5. M /S /P Bergeron /Johnson the attorney will communicate with Eric Larson and Tony Cuiffo that since they are no longer available to work for the township they are considered to no longer be employed by the township. (5 ayes) 6. M /S /P Johnson /Bergeron moved that a check be made of past records to see if we are obligated to pay overtime to other public works employees. (5 ayes) 9. ARCOLA TRAIL REPAIR - The engineer reported that gravel to repair the problems on Arcola Trail would be $46,000.00. An estimate to pave is $100,000.00. David Johnson asked that this issue be held over until he returns to a meeting in July. M /S /P Johnson /Hicks moved that Louise Bergeron is to contact the interim road service company to correct sub - surface problems on Arcola Trail as previously identified. (5 ayes) Paul Pearson is to check into prices for gravel and asphalt. 10. STONEBRIDGE TRAIL - The county public works people are considering the township suggestion of medians as a discouragement for Highway 95 traffic to use Stonebridge Trail as a short -cut. 11. MEETING REIMBURSEMENT - A policy will be discussed next meeting. 12. ADJOURNMENT - The meeting adjourned around 11:15 p.m. Clerk Chairperson Approved • • 1 From: AMM To: Nile Kriesei • • AMM FAX NEWS TIF REPORTS The TIF reports must be delivered to the State Auditor by July 1. The reporting date changes in 1999 to August 1. AMM POLICY COMMITTEES Within the next week, informa- tion regarding the AMM policy committee process will be sent to your city, We encourage you to be involved in the process! I firlerell A villa tek o ily Iand6'raa9 The %91itrBat%0/!1!i0 ffl *[1tF efha/' Wlthmay 013; CD1T00 /allI ftd &frier to to ilk* *aft ifiAi s,ta/ltBeiraWtf Writer.. 0 la/ryrigit199W 145l/ll/k 'fityAveoUeh'5t It. Pi& 1 5paj -2a4 Hokin. 215-40OA far g-7299 • [Rail amill,amllligfg June 1 -5, 1998 Date: 6/1193 Time: 6:45:04 PM T ax Increment Financing (TIF), no stranger to scrutiny, will be the subject of several projects and meetings this summer. The Legislative Recodi cation Commission intends to have the first draft of its recodified TIF statute available for review !n midsummer. The State Auditor, AMM, the League of Minnesota Cities (LMC) and the Coalition of Greater Minne- sota Cities will meet to discuss the TIF reporting process. Among the issues that have been identified is the time frame for a TIF district audit, the information Association of Metropolitan Municipalities TIF to be subject of summer projects and meetings required to be submitted for the report and pooling older districts. The Legislative Commission on Corporate Subsidy Reform contin- ues to meet and has raised several reporting and public information issues regarding TIF. In addition, the commission is proposing a series of TIF policy reforms that have been recom- mended to the legislature. Among the recommendations are sign -off by other units of government as part of the approval process, a limit on the amount of TIF a city can have and pooling limitations. Advisory Council wrapping up work T he Advisory Council on Local Government is entering its final work phase and will likely be ready with a final report for the legislature by June 30. While no recommendations are final, the Council at its May 29 meeting reviewed the following recommendations: • Have the Transportation Advisory Board expanded to include membership from the counties adjacent to the metro area. ♦ Permit the Metropolitan Council to offer voluntary, nonvoting affiliate membership to counties adjacent to the metro area. ♦ Use financial incentives to encourage the creation of service corporations for the provision of jcint public services. ♦ Use funding incentives to promote residential density and mixed land use patterns character- ized by proximity of housing to shopping and jobs. ♦ Conduct an evaluation of the 1994 merger of the operating agencies into the Metropolitan Council with an emphasis on operational efficiency, service cost effectiveness, oversight and ac- countability. The Council will meet June 12 and June 26 to finalize its recommenda- tions and report. If you have any questions or need additional infor- mation, contact Gene Ranieri at 215 -4001. Page 2 of 2 • r ��1 CENTRAL ST. CROIX VALLEY / // MAY 28 19c8 JOINT CABLE COMMUNICATIONS COMMISSI0fr L MEETING MINUTES May 20, 1998 FY I CALL TO ORDER The Cable Commission was called to order by Chairman Jerry Turnquist (Oak Park Heights) at 7:30 p.m. at Stillwater City Hall. ROLL CALL Present: Ann Bodlovick (Stillwater), Gale Bush (Oak Park Heights), Gary Talbot (Stillwater), Sharon Ridgway (Bayport), Patrick Chapman (Bayport). Also: Karen Wandmacher, Dave Magnuson, Steve Hanson, Don Fixmer and Kathy Cinnamon. APPROVAL OF AGENDA The following additions were made to the agenda under Commission Business: e. Update on Joint Powers Amendment f. Channel 12 Modulators . g. Studio Editing Equipment • h. Legal opinion regarding funding of non - profit corporations MOTION by Gary Talbot to approve the agenda with the above additions, seconded by Ann Bodlovick. MOTION CARRIED. APPROVAL OF MINUTES MOTION by Ann Bodlovick to approve the minutes of 4/15/98, seconded by Gale Bush. MOTION CARRIED. OLD BUSINESS 1. Statement from producer regarding t- shirts & lighters: Steve Hanson was unable to get this to us by meeting time due to his recent trip, but has said that their legal counsel has told him he can get this statement and he will send it to the Commission in the coming week. 2. FCC Ruling: Rate Complaint: The Commission received a response from the FCC regarding the complaint we filed about the large rate hike of last fall. The FCC determined that the rate hike was reasonable and therefore our complaint was denied. Ann reported talking to an irate resident about rates and why we are paying more in this area than in surrounding communities. The Commission asked Steve Hanson to • investigate this and report on it next meeting. 5/20/98 Commission Meeting - Page 2 NEW BUSINESS 1. MediaOne Company Report - the new company name is now in place. Steve Hanson reported that there was a problem with a satellite and that the Midwest Sports Channel was briefly out of service. 2. Access Center Report - Roy submitted a request for 2 tripods, which are $220 each, totalling $440, out of Joint Equipment funds. MOTION by Ann Bodlovick to approve this request, seconded by Patrick Chapman. MOTION CARRIED. Gale Bush stated that she has used the existing tripods and that they aren't in good shape. There was much discussion regarding the Access Center report in that the Commission members aren't clear as to which programs are new and which ones are older programs that are still being played. There was also some confusion regarding which programs are "series" programs and exactly what that means. Gary Talbot indicated an interest to see a listing of all programs shown during the month, and being able to tell which programs are new and which ones are repeats. He also indicated an interest in knowing how many times each of these programs were shown. He will send a letter to Steve Hanson with an explanation of what he is looking for. 3. Corporation Report - The Corporation will be doing a community news program with the help of Bob Utecht. Some groups in the community are interested in getting involved with series programming, such as Lakeview Hospital and Linden Health Center. Karen indicated that Valley Access Channels has community programming being shown in the evenings on Channel 10: on Mondays and Wednesdays at 9:00 p.m. and on Tuesdays and Thursdays at 7:00 p.m. 4. Cable Commission Business a. Approval of Needs Assessment Document - MOTION by Gary Talbot to approve the latest and final version of the Needs Document, seconded by Ann Bodlovick. Dave clarified an item in the document which talked about incorporating the operating structure of the Access Center into the new franchise. He indicated that the operating structure is important to know because when the Access Center is turned over to the Commission the payment of funds would be handled differently and would be incorporated into the new franchise. But it was felt that this operating structure was concerned mostly about whether the Cable Company or the Commission is going to run it. b. Business Plan Recommendation - Gary and Jerry were on a sub - committee to discuss business plans for running public access and submitted a recommendation to the Commission. Gary indicated that we need to consult with a non - profit lawyer to find out if we can continue to fund a non - profit organization under the new franchise. The Commission asked Dave to look into this issue and he will report back to us as • 5/20/98 Commission Meeting - Page 3 soon as possible. Gary also suggested that the Commission think about hiring a Volunteer Coordinator. It was decided that we aren't ready to do this yet until a business plan is decided on, and we can't decide on the business plan until we know the information about funding of non - profit corporations. MOTION by Gary Talbot to table the Business Plan Recommendation, pending getting the requested legal opinion, seconded by Ann Bodlovick. MOTION CARRIED. c. Office Lease - Jerry recommended that the Commission office lease be extended for a year, since we really aren't in a position to move until we know the outcome of renewal. The landlord is willing to give us a year extension. His printer wasn't working so he will get us a new agreement as soon as possible. Kathy mentioned that the 3 suites that the cable company is leasing expire at the end of September and that we would like them to consider also getting an extension, with the expiration date to match ours. There will be more discussion about this next month. d. Secretary Annual Review - Jerry asked the Commission for a committee to review Kathy's work and give a recommendation to the Commission. Ann and Gale will work on this. e. Joint Powers Amendment - Dave drew up an amendment to the Joint Powers Agreement to clarify the language which might have appeared to limit the length of the • agreement. He stated that both Bayport and Stillwater have agreed to this amendment but has not gotten an agreement yet from Oak Park Heights. Jerry indicated that it hadn't really been discussed yet but that he would see that it is discussed at the next Council meeting. f. Channel 12 Modulators - Don explained that he doesn't really have the quantity of modulators that he really needs to do his cablecasting; that he is sharing a modulator between Bayport and Stillwater and that it isn't working very well. After much discussion it was decided that even though we indicated that the modulators all need replacement in the Needs Document for renewal, that it really is necessary to replace this one now. The Commission discussed buying one from Joint Equipment Funds. The Cable Company will be discussing options on this also. Don is to get some pricing from Jeff Nelson and let Kathy know so she can prepare a release of funds. g. Studio Editing Equipment: Jerry stated that some of the editing equipment in the studio has been out for repair for at least 2 -3 months and that it really limits usage of the studio. Seems like a long time to have this in repair - Steve Hanson will look into it and find out why it's down for so long. h. Legal opinion re: non - profits: already discussed earlier. CONSENT AGENDA MOTION by Ann Bodlovick to approve Resolution 98 -5 -20 for payment of bills/funds transfers, seconded by Gary Talbot. MOTION CARRIED. AFFIRM NEXT MEETING DATE The next meeting will be moved up a week at Jerry's request, to Wednesday, June 24th at 7:30 p.m.; location to be determined. When we get Dave's opinion regarding non - profit funding, we will plan on having a workshop prior to the Commission meeting, at 6:30 p.m., to further discuss business plans. ADJOURNMENT MOTION by Ann Bodlovick to adjourn the meeting, seconded by Sharon Ridgway. MOTION CARRIED. Meeting was adjourned at 8:35 p.m. Submitted by Kathy Cinnamon 5/20/98 Commission Meeting - Page 4 • • • • • Chair: Francis 7:30 p.m. Regular Meeting Agenda: Adopt Minutes: Approve Minutes May 12 and May 14, 1998 Treasurer: 1. Report 2. Claims & Checks Attorney: Planner: 1. Engineer: 1. Arcola Trail Update Public Works: 1. Stonebridge Trail - Medians Clerk: 1. Miscellaneous Committees: 1. People - 8 :30 PM: 1. Steve Nelson 2. G. Larson, J. Barrett Old Business: 1. New Business: 1. Note: 5/25/98 1. Oak Wilt Contract 2, Road Work Situation 3. Recycling Grant Stillwater Township May 28, 1998 Pat Bantli AGENDA BROWN'S CREEK WATERSHED DISTRICT Re- Scheduled Workshop Meeting Tuesday May 26, 1998 1. Call to Order. Workshop Session @ 6:30 PM 2. Discussion of proposed rues and rule enforcement 3. Discussion of Board objectives and prioritization 4. Close workshop session 8:45 PM 5. Call to order. Business Meeting 9 :00 PM 6. Approval of minutes from prior meetings (Michels) 7 Treasurers report (Gordon) 8. Discussion of letter sent to City of Stillwater re AUAR (Michels) 9. Discussion of letters sent to City of Hugo and May Township (Leiser) 10. Discussion of letter received from Fletcher Driscoll /Arcades 11. Resolution re Workers Comp and Insurance (Gordon) 12. Action re GIS license from Washington County (Doneux, Smith) 13. Action to accept responsibility for Kismet Basin from SWCD (Doneux) 14. Scheduling and content of water resources meetings (Leiser, Drewes) 15. Status report on H & H Study (Emmons & Olivier) 16. Status report re Goggins outlet proposal (Emmons & Olivier) 17. Discussion of Bills presented by Montgomery- Watson (Doneux, Leiser) 18. New business 19 Publications, mail circulation, etc. 20. Adjournment • • • M 1 9 1 . 1' ?'? In Attendance: Minutes of Meeting Browns Creek Watershed District Apr i1 13, 1998 Approved V BCWD Board of Manaaers Craig Leiser Ned Gordon Dan Potter Karen Kilberg Jon Michels Others Mark Doneux, SWCD Louis Smith of Smith Parker, BCWD Legal Counsel Brett Emmons of Emmons & Olivier Resources Matt Moore, BWSR Annette Drewes, MNDNR Jason Moeckel, MNDNR Molly Shodeen, MNDNR Dave Anderson, Montgomery Watson Alan Kemp, Citizens Advisory Committee Member Kim Reeves, Recording Secretary Citizens: Peter Schwartz, Donald and Pauline Rice, Terry and Laura Henry, 1. The meeting was called to order at 6:43 p.m. by Craig Leiser. 2. Minutes of March 9. 1998 meeting- A motion was made by Jon Michels and seconded by Ned Gordon that the minutes, as amended, be approved. The motion passed 4/0 (Dan Potter absent). 3. Treasurer'& &' pnrt - Ned Gordon: A motion was made by Ned Gordon and seconded by Jon Michels that the current account balance as submitted be approved. The motion passed 4/0 (Dan Potter absent). 4, Staff Reports and issues - Mark Doneux: Washington County is asking for $2,200 from the watershed, or $4,400 from Emmons & Olivier for license of GIS letters. The Board will request licensing agreement for the GIS letters specifically for use by Emmons and Olivierto do the 1.-I &H study. 5. CAC issues and Reouests • Dan Potter. Tour of the watershed district on Aprii 25, at 8:00 a.m. set up with Mark Doneux. 11 members from the CAC expected to be in attendance. Board members Dan Potter and Craig Leiser to attend. • Peter Schwartz and Jason Meockel, DNR will also be in attendance. Dan Potter is to contact the Shimota's and Hoffman's to request permission to access their property. rMA Y. 21. 1958 1 :07_n 6. Purpose Of and Issues Before the BCWD Board - Craig Leiser: • Issues: Flooding I Environment * Growth /Development ▪ Resource Management * Economics Community • Taxpayers burden • Proposed Mission Statement to effectively manage and conserve natural resources through land use planning, flood control, and other water management efforts, based upon sound scientific principles, and community participation. • Issues of Interest * Leiser. 1 )Kismet Basin flooding; 2)Govemment response - "nada ;" 3)Importance of the environment; 4)Willing to work; 5)Will(ng to make LlrC Limit, 8) "Like" to manage. * Ki(berg: 1)Want to see the Board talk about some of the "knowns" for better or for worse. Board is too fragmented because agreement has not been reached on some issues; 2)Preserve Brown's Creek as trout water resource; 3)Deal with problems (flooding); 4)Who do we please ?; 5)Development problem; 6)Outside of meeting issues; 7)Govemment political positions; 8)Economic burden placed on taxpayers. * Gordon: 1)In most discussions Ned comes from a place that is either largely forgotten or ignored - Long Lake for example. It is regarded as a low quality lake, but it may be a bellwether indicating what may happen to the rent of the watershed; 2)Moat disturbing is the govi rn,m nla) "r1ada" - uuric:errrs helve been largely Ignored by governmental agencies; 3) "People" of the valley - go to a place and be refreshed, go to a place that's undisturbed; 4)Areas of disagreement; 5)Communication vs. negotiation; 6)Storm run- off /development. * Potter 1)Moved to Grant - nice open area, good environmental characteristics - environmental protection from development; 2) Lack of futuristic planning; 3)Engineering solutions; 4)Dureaucratic flak. Michels: 1) "Tale of Two Creeks" progression of failure; 2)Procarvo environmental resources; 3) Natural resource infrastructure; 4)Cutting edge focus. • • Areas of disagreement * Do we have an obligation /responsibility to correct past errors that are currently affecting Goggins /School Section/Kismct Basin? If we do not correct past errors, what if the situation worsens to the point of causing even more problems than a possible solution (such as draining) would have caused? • Philosophically, we should try to "tweak" the situation es little as possible. What if we could drain Goggins forever and let the developers develop? • What obligation does the Board have to fix current problems - beyond plan amendments? • Board members are to bring a revised list of issues, list of possible resources, and priorities on objectives to the next scheduled meeting. 7. Rules - Karen K ilberg: A motion that Smith Parker's Rule Making Project be adopted as presented was made by Karen Kilberg and seconded by Ned Gordon. The motion passed unanimously. 8. Jon Michels and Ned Gorden are directed to work with Mark Doneux to come up with a Consulting /Engineering RFP. 9, Brown's Creek Resource Presentation, - Annette Drewes, Molly Shodeen: • 1/2 day Saturday. • Possibly in June. • 20 - 25 possible attendees. • Board members and Citizen's Advisory Committee members to look at list of possible topics (attached) and bring suggestions to next Board meeting. • Possible locations - Stillwater City Hall, Stillwater Area High School. (Craig Leiser to check on room availability.) • Decision to be made at June meeting. 12. Other Business: • Ned Gordon: Te of three lakes by the Met Council, payment to be made to Mark Doneux. • Mark Doneux is directed to schedule Clayton Eckies for next Board meeting. 13. A motion to adjoum at 10 :10 p.m. was made by Ned Gordon and seconded by Dan Potter. The motion carried unanimously. Respectfully submitted by: Kim Reeves Recording Secretary Mi. . . _= 1E eF,., FBI.. 3E2 F. In Attendance: Minutes of Meeting Browns Creek Watershed District April 27, MR Approved BCWD Board of Managers Craig Leiser Ned Gordon Karen Kilberg Others Mark Dcneux, SWCD Konrad Koosmann, SWCD Louis Smith of Smith Parker, RCWE Legal Counsel Brett Emmons of Emmons & Olivier Resources Cecilio Olivier of Emmons & Olivier Resources Annette Drewes, MNDNR Jason Moeckel, MNDNR Paul Nelson, David Truax, Klayton Eckles, Lee Miller, Jyneen Thatcher, Stuart Grubb, The meeting was called to order at 6:36 p.m. by Craig Leiser. Review of AUAR - presentation by Klayton Eckles to provide background on AUAR (Alternative Urban Area -wide Review), a type of proactive environmental impact ethtemont. ▪ Looked et comperetive imp2cts of dovolnpmont gnd cormitive rocoureoE ultimately designed a mitigation plan. • Completed EAW and ultimately formed a Technical Advisory Committee. Identified the following issues regarding Brown's Creek: • Trout stream * Flooding * Wetland protection • Pour (4) studies completed al a cost of $300,000 (two of Long Lake). * The main strategy for protection of the creek was to take water out of the system and dlvLr4 to Wttland complex and Lake McKuiuk, •I'lle segue: is as follows: Improve Long Lake Add diversion structure and piny to Lake McKusick Build new dike and channel to bypass creek and pass water through Lake McKusick with outlet to the St. Croix • • • • • MA`r' . ? 1 . 199 1 1 : b tOPM t i . ?A? * City of Grant would like the BCWD to answer the following questions: What plans does the BCWD have for the watershed? Does the BCWD endorse the AUAR plan? Are other plans in effect that would negatively impact the AUAR plan? Business Meeting called to order 7 :56 p.m. 1. Minutes of 4/13/98 Meeting - Tabled in the absence of Board members Michels and Potter. To be discussed at 4/27/98 Board meeting. 2. Treasurers Report - Ned Gordon: A motion that the April 7, 1948 memo of payments be approved was made by Ned Gordon and seconded by Karen Kilberg. The motion passed 3/0. 3. Review of_Rules_- Louis Smith: Draft of Rules to be developed for review at 5/11/98 Board meeting. 4. Discussion of Amendments for Caoital Improvements: Tabled in the absence of Board members Michels and Potter. To be discussed at 4/27/98 Board meeting. 5. Kismet Basin Solution - Mark Doneux: Discussion on history and status of project. • Konrad Koosmann to draft formal letter to the BCWD requesting that the project be turned over to the BCWD Board. 6. Other Business: • Workshops two (2) hour workshops to discuss issues scheduled for June 22, 1998 and June 27, 1998. • Workers Comp. - Ned Gordon will provide the Board with a suggested resolution for the 5/11/08 meeting. • Rules - A motion that the BCWD provide up to four (4) hours for Emmons and Olivier to assist Louis Smith with a draft of the Rules was made by Ned Gordon and seconded by Karen Kilberg. The motion passed 3/0. 13. A motion to adjourn at 10:22 p.m. was made by Ned Gordon and seconded by Karen Kilberg. The motion carried 3/0. Respectfully submitted by: • Kim Reeves Recording Secretary From: Ted Thompson, Chief of Staff to Rep. Bill Luther (MN-6) To; Jay Kimble 5/25/98 Page 1 of 1 10:24:51 Bill Luther Sixth D'strict, Minnesota Anoka, Washington and Central Dakota Counties COMMITTEE ON INTERNATIONAL RELATIONS COMMITTEE ON SCIENCE REGIONAL WHIP FOR LMAIEDIATE RELEASE Friday, May 22, 1998 (ongresS of tfje t. nittb 'tatet cube of Atpregentatibess aiji'legton, ;i3C 20515 # end 117 CANNON HOUSE OFFICE BUILDING WASHINGTON DC 20515 -2306 (202) 225 -2271 FAX: (202)225 -3368 Contact: TedThoinpson Phone (d2 -730 -4949 1811 WEIR DRIVE, SUITE 150 WOODBURY, MN 55125 (612) 7304949 (V)TTY) FAX: (612)730.0507 1dlbillkrriaiLhouse.gov http://www.house.govluther LUTHER APPLAUDS CONGRESS FOR MAINTAINING WILD & SCENIC RIVERS PROTECTION FOR THE ST. CROIX (Washington, DC) — Congress has passed the conference report on H.R. 2400, the Building.Effiae:it Surface Transportation and Equity Act (BESTEA), which provides funding for the next six years for the nation's highways, bridges and roadways. The President is expected to sign the bill shortly. Conferees on the bill did not incorporate language which would either alter the landmark Wild and Scenic Rivers Act (WSRA), or provide a specific exemption for the proposed bridge over the St. Croix National Scenic Riverwav which is protected by the WSRA. Luther was pleased with this result and said that "all along the real answer in resolving this dispute has been to engage in frank and open negotiator's to resolve the outstanding issues relating to this bridge project, and 1 am pleased that the conference committee members chose to allow a locally derived solution to move forward. Now that it is clear that the ' the Wild & Scenic Rivers Act wffl not be overturned in the BESTEA legislation, I intend to continue my efforts to bring all of the pasties together in order to forge a consensus behind a good proposal." For over a year, Luther has been calling on all parties to join him and work toward a common solution, and to halt litigation and efforts to alter federal aver protection laws. Luther praised the efforts of Congressman Tim Oberstar (MN -8), a member of the conference committee and Ranking Member of the full Transportation and Infrastructure Committee, "Congressman Oberstar has been very supportive of efforts to get all sides to sit down and worm this out — his leadership in supporting a local solution has been tremendously helpful ". Luther continued, "I intend to continue to wo&& closely with Rep. Oberstar, 1' 1NDOT Cornmissioner Jim Denn, the National Park Service (NPS) and all other parties interested in a real solution." In a meeting earlier this week with the Regional Director of the National Park Service, Luther was assured that the NPS would participate fully in discussions to resolve the bridge impasse as quicldy as possible. "This project is too important for the people of Minnesota and Wisconsin to let any more obstacles get in the way" Luther said "and it looks like everyone is ready to roll up their sleeves and put the best effort forward to come up with a bridge crossing that meets transportation needs, complies with the Wild and Scenic Rivers Act, and enhantxs the beauty of the St. Croix River Valley." • • May 12, 1998 To: U S WEST Business Customers M 1I WE ST Re: Implementation of 612/651 Area Code Split On April 15, 1998, the Minnesota Public Utilities Commission issued its final order regarding the "612" area code split. The Commission has ordered the area code split to follow municipal boundaries. The 612 area code will continue to serve customers located in Minneapolis and the communities of Apple Valley, Blaine, Bloomington, Burnsville, Columbia Heights, Fridley, Lakeville, Mounds View, Richfield and other communities to the west. The 651 area code will serve St. Paul and the communities of Arden Hills, Eagan, Forest Lake, Farmington, Roseville, Lindstrom, Lino Lakes, Mendota Heights, New Brighton, North Branch, Rosemount, Shoreview and other communities to the east -- including Red Wing and Wabasha. If your business has locations in these communities, the area code for the telephone numbers at those locations should be changed to "651." The Commission has ordered that the new 651 area code go into effect on July 12, 1998. This date will mark the beginning of a six -month transition period during which calls will be completed using either the 651 or 612 area code. Also during this transition period, callers will be able to complete a local call between area codes by dialing either seven or ten digits. On January 10, 1999, the new area code will be mandatory. After January 10, 1999, your customers may no longer be able to reach you unless they use the appropriate area code. Some telephone equipment used by businesses may need to be upgraded or reprogrammed to be capable of completing a 10 -digit phone call or to complete calls into new area codes. Specialized business communications equipment, electronic telephone sets, auto-dial systems or multi -line key systems may need to be reprogrammed to recognize the new area code and comply with the Commission's area code split along municipal boundary lines. Your business may also face other unique issues if your telecommunications system serves locations on both sides of the area code split. Business customers in the new area code will also need to update stationery, business cards, labels, signs, advertisements, promotional items, brochures, catalogs and other items that show a telephone number. You should also take steps to notify customers, clients and vendors of the new area code and tell them they may need to update or reprogram their telephone equipment. If you have questions regarding this letter or the implementation of the area code split, please contact your U S WEST sales representative or the Minnesota Public Utilities Commission. www.uswest.com MN NPA BUS 0598 From AMM To: Nile Kriesel AMM FAX NEWS AMMfarrYeififAeAperi alyto afilM oty Nam ill laArvmkbaterf fie Ocilla %!i0ls®eiton Mired W M my- 46, raanaiasI rtallia Wet 10 kW ofvak abreaftafimpatantRetro dty iffllef C� ( s p yri8h t 1 i 9 8 Ap 1 J 7.15 Un i va �i t y grew a s h'e t It Pawl MI/pey -2944 fe�epfiove 215-4000 far a -1299 Email amlOammi45or: Date: 5/22198 Time: 12:44:22 PM May 18 -22, 1998 (no. 2) I f local governments don't work with candidates and shape the issues and public opinion during this year's election, next year's legislative session could result in a brouhaha between legislators and cities. This was Sen. John Hottinger's (D- Mankato) advice for local officials during his keynote address at the AM M Annual Meeting held May 21 at the Sheraton Midway "You need to educate legislators so you can have an influence," Hottinger said. "If the legislature is misinformed, instead of a war on property taxes, there could be a skirmish with local governments." If local governments frame the candidate issues, legislators can make a commitment regarding the state and local relationship with good information, he added. Hottinger predicts that the key issues of the 1999 Session will be growth and land use planning, transportation, and the state and local tax structure. Sen. Hottinger stressed that local governments and legislators need to engage in a nonpartisan, improved public policy discussion regarding taxes and the delivery of services. "You need to loudly say that there's a cost for services," Hottinger said. 'The debate should be what services are you willing to pay for? "Until we focus the discussion on the connection between taxes and services, were not going to make Page 2 of 2 C 4 4 ? ( Association of Metropolitan Municipalities Local governments need to shape issues and educate candidates good decisions." The election of Board of Directors and officers was also conducted at the Annual Meeting. Susan Hoyt, Falcon Heights administrator, was elected President and John Weaver, Anoka councilmember, was elected vice president. Jim Prosser, Richfield manager, will continue serving on the Board as past president. Hoyt said the AMM will continue its problem solving approach to issues begun by Prosser and hopes to hold forums on urban issues, such as the airport expansion and transportation. She also plans to strengthen the AM M's relationship with the Met Council and will encourage the AMM policy committees to not only form policy statements, but draft legisla- tion where appropriate. The following officials were elected to the Board of Directors: • Frank Boyles (Prior Lake manager) • Natalie Haas Steffen (Ramsey councilmernber) • Sandra Krebsbach (Mendota Hts. councilmernber) • Jan LeSuer (Golden Valley councilmember) • Lynn Moratzka (Hastings councilmember) • Veid Muiznieks (St. Paul Park counciimember) • Mark Sather (White Bear Lake manager) • Terry Schneider (Minnetonka councilmember) • • • • A weekly calendar of meetings and agenda items for the Metropolitan Council, its advisory and standing committees, and three regional commissions: Metropolitan Airports Commission, Metropolitan Parks and Open Space Commission, and Metropolitan Sports Facilities Commission. Meeting times and agendas are occasionally changed. Questions about meetings should be directed to the appropriate organization. Meeting information is also available on the Metro Information Line at 602 -1888 and on our web page at. www.metrocounciLorg. Comments on Council issues can be made by electronic mail at data.center(metc.state.mn. us or by calling our Public Comment Line at 602 -1500. DATE: May 22, 1998 WEEK OF: May 25 - 29, 1998 METROPOLITAN COUNCIL MONDAY, MAY 25 - MEMORIAL DAY - NO MEETINGS, COUNCIL OFFICES ARE CLOSED. Environment Committee - Tues., May 26, 4 p.m., Chambers. The committee will consider: presentation of draft of Environmental Services 1999 budget and draft of 1998 -2002 plan for allocation of resources; Environmental Services debt policy issues; and other business. Transit Development Forum - Wed., May 27, 8 a.m., Radisson Hotel Metrodome, 615 Washington Ave. S.E., Mpls. Co- sponsors: Metropolitan Council /Metro Transit, Mn /DOT, Center for Transportation Studies and Metropolitan LRT Joint Powers Board. Cost is $25 and space is limited. Call Bob Gibbons at 349 -7509 for more information. Housing and Redevelopment Authority Advisory Committee - Wed., May 27, 8:30 a.m., Room 1A. The committee will consider: exception rents for the Section 8 certificate program; housing policy update; housing assistance loan program; metropolitan housing opportunity program - waiting list & grievance procedure; enterprise facilitation; draft letter to congressional delegation on affordable housing; and other business. Transportation Advisory Board - Wed., May 27, 2 p.m., Chambers. Informational Meeting on the Transportation Improvement ProRram MP) Process Wed., May 27, 2:10 p.m., Chambers. Agenda includes a review of planning assumptions and plan development process. MetroGIS Policy Board - Wed., May 27, 7 p.m., Room 1A. The committee will consider: regional MCD /county jurisdictional boundary dataset; regional street centerline dataset; revenue - sharing proposals; MetroGIS program improvements - survey follow -up; demonstrate uses of regional street centerline dataset; and other business. Executive Committee - Thurs., May 28, 8 a.m., Nicollet Island Inn, 95 Merriam St., Minneapolis. Metropolitan Council - Thurs., May 28, 4 p.m., Chambers. The Council will consider: approval of Council transportation policies; approval of state's 1999 Regional Parks operations and maintenance grants; approval of procurement of computer services for Metro Mobility; approval of closed meetings of the Finance Committee to discuss labor negotiations; approval of renewal of lease at Metro 94 (Suite 35); land use compatibility guidelines for aircraft noise; Valley Transit regular -route contract extension and St. Croix Valley Transit redesign contract award; Metro Mobility agency contract amendments with Handicabs, Inc. and Laidlaw Transit Services; authorization to enter contract between the Council and Transit Managers & Supervisors Association; approval of facility plan for Centerville Interceptor improvements; authorization of public hearing on draft facility plan for South Washington County Plant; resolution recognizing the contributions of Tom Vida; future Council focus on Mississippi River issues; and other business. Corridor Management Committee: Fri., May 29, 9 a.m., Metro Transit Heywood Facility. The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St., St. Paul. Meeting times and agendas are subject to change. For more information or confirmation of meetings, call 602 -1447, (TTY: 291 - 0904). Call the Metro Information Line at 602 -1888 for coming meetings and other Council information or find them on our web page at www.metrocouncil.org. TENTATIVEMEbTINGS THE WEEK OFJUNE 1 - JUNE 5, 1998 Community Development Committee - Mon., June 1, Noon, Chambers. Finance Committee - Mon., June 1, 4 p.m., Room 2A. Litigation Review Special Committee - Mon., June 1, 5 p.m. or immediately following the Finance meeting, Room 2A. Southwest Metro Groundwater Work Group - Tues., June 1, 1 p.m., Fire Station, 16676 Fish Point Rd., Prior Lake. Metropolitan Parks and Open Space Commission - Tues., June 2, 4 p.m., Chambers. Urban Economic Summit - Wed., June 3, 8 a.m., Earle Browne Center. Technical Advisory Committee to Transportation Advisory Board - Wed., June 3, 9 a.m., Chambers. Transportation Accessibility Advisory Committee - Wed., June 3, 1 p.m., Room 1A. Woodburv's Presentation of its Plan for Land Use and Transportation for Northwest Area of Woodburn - Thurs., June 4, 1 p.m., Room 1A. Committee of the Whole - Thurs., June 4, 4 p.m., Room 1A. Radio Board - Fri., June 5, 9 a.m., Metro Counties Government Center, 2099 University Ave., St. Paul. • • • WASHINGTON COUNTY COUNTY BOARD AGENDA JUNE 2, 1998, 2 :10 P.M. 2:10 County Board Interviews with South Washington Watershed District and to Carnelian- Marine Watershed District Applicants 4:10 4:15 Reception for Commissioner Dave Engstrom, District 5 to 4:45 1. 4:45 Roll Call 2. Consent Calendar 3. 4:45 General Administration - J. Schug, County Administrator A. Certificate of Recognition for Commissioner Dave Engstrom B. County Comments on Proposed Cottage Grove TIF District 410 5:00 Public Works Department - D. Wisniewski, Director County Road 12 Access 5. 5:15 Discussion from the Audience Dennis C. Hegberg District 1 /Chair Mary Hauser District 2 Wally Abrahamson District 3 Myra Peterson District 4 Dave Engstrom District 5 Visitors may share their concerns with the County Board of Commissioners on any item not on the agenda. The Chair will direct the County Administrator to prepare responses to your concerns. You are encouraged not to be repetitious of previous speakers and to limit your address to five minutes. 6. Commissioner Reports - Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff This action is not intended to result in substantive board action during this time. Any action necessary of discussion will be scheduled for a future board meeting. 7. Board Correspondence 8. 5:30 Public Hearing - Public Health and Environment - M. McGlothlin, Director Proposed Washington County Shoreland Management Ordinance 9. 6:00 Adjourn **************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** MEETING NOTICES fik ate Committee Time Location June 3 Metropolitan LRT Joint Powers Board 8:30 a.m. Hennepin County Government Center June 3 Plat Commission 9:30 a.m. Washington County Government Center Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call 430 -6000 ITDD 439 -3220) EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR* JUNE 2, 1998 The following items are presented for Board approval/adoption: • DEPARTMENT /AGENCY ITEM Administration A. Approval of the May 5 and 12, 1998 Board meeting minutes. Auditor - Treasurer B. Approval of three day on sale 3.2 percent malt liquor license for Great Northern Shindig - NSGRA Annual Rodeo, Washington County Fairgrounds, on July 10, 11 & 12, 1998. C. Approval to waive 30 day notice clause in Washington County's cooperative purchasing agreement with Hennepin County in order to jointly purchase fall election ballots. Public Health & Environment D. Approval of resolution adopting the Washington County Youth Access to Tobacco Ordinance No. 133. Public Works Sheriff E. Approval of resolution to enter into State and Local Assistance (SLA) Grant with the Minnesota Department of Public Safety, Division of Emergency Management, and authorization for County Board Chair and County Administrator to execute the agreement. F. Approval of resolution establishing no parking zones and authorization install the appropriate signing on CSAH 3. G. Approval to accept grant for $24,898 from the U.S. Department of Justice for COPS More `96 grant award renewal. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and apprel in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. • 1. 9:00 Roll Call 2. Consent Calendar Date May 26 May 27 *ay 28 ay 28 May 28 Committee WASHINGTON COUNTY 3. 9:00 Public Hearing - H.E.L.M. Department - M. McGlothlin, Director Youth Access To Tobacco Ordinance 4. 9:45 H.E.L.M. Department - M. McGlothlin Director Report of 1998 Violence Prevention Mini -Grant Projects 5. 9:50 Public Works Department - D. Wisniewski, Director Cooperative Agreement with the Minnesota DNR - Install a Fishing Pier at Square Lake Park 6. 10:00 General Administration - J. Schug, County Administrator A. Certificate of Appreciation - Judge Smith F. Eggleston B. AMC Policy Committee Recommendations 10:15 Discussion from the Audience Visitors may share their concerns with the County Board of Commissioners on any item not on the agenda. The Chair will direct the County Administrator to prepare responses to your concerns. You are encouraged not to be repetitious of previous speakers and to limit your address to five minutes. 8. Commissioner Reports - Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 9. Board Correspondence 10. 10:35 Adjourn 11. 10:40 Board Workshop with Human Resources Department - Room 100A to 11:40 **************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** MEETING NOTICES COUNTY BOARD AGENDA MAY 26, 1998, 9:00 A.M. Discuss Revisions to the County Personnel Rules and Regulations Planning Advisory Commission Mosquito Control Executive Committee Community Corrections Resource Recovery Project Metro TAB Time 7:00 p.m. 9:00 a.m. 7:30 a.m. 8:30 a.m. 12:30 p.m. Location Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call 430-6000 (TDD 439 -3220) EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER Dennis C. Hegberg District 1 /Chair Mary Hauser District 2 Wally Abrahamson District 3 Myra Peterson District 4 Dave Engstrom District 5 Washington County Government Center 2099 University Ave. W - St. Paul Washington County Government Center 1670 Beam Ave. - Suite A - Maplewood 230 E 5 Street - Mears Park Centre Auditor - Treasurer Community Services Human Resources Public Works Sheriff WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR* MAY 26, 1998 The following items are presented for Board approval /adoption: DEPARTMENT /AGENCY ITEM • A. Approval of abatement applications for homestead classification, value and penalties. B. Approval of appointments to the Workforce Council. C. Approval to convert .5 Special Project in the Recorder's Office to full -time and continue the special project contract through December 31, 1998. D. Approval and execution of construction and maintenance agreement with New Scandia Township for a park and pool lot. E. Approval and execution of Supplemental Agreement No. 1 to the signal maintenance agreement with the City of Mahtomedi for the signal at CSAH 12 and CSAH 36. F. Approval of resolution to enter into and execute a MN/DOT road construction Agreement No. 77443 with the Minnesota Department of Transportation for intersection modifications to TH 5 and CSAH 14 in Lake Elmo. G. Approval of resolution awarding the bid for the contact station constructiodli St. Croix Bluffs Regional Park, to the lowest bidder, Loeffel Engstr Corporation, in the amount of $242,000 conditioned upon the execution of a contract as approved by law. H. Approval to advertise for snow removal vendors for the Government Center Parking lots and the County parking structure. I. Approval of resolution to enter into MN/DOT limited use permit for Hardwood Creek Trail. J. Approval of lease with James Robert Humphrey, Sr. for a duplex and property at 14932/14942 North 60 Street, Oak Park Heights, by the signature of the County Board Chair and County Administrator. K. Approval for County Administrator and County Board Chair to accept and execute universal hiring grant agreement between the U. S. Department of Justice and Washington County in conjunction with Forest Lake Township to hire one Deputy for a three year period. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and aped in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. • • Stillwater Human Rights Commission Minutes for April 29, 1998 Meeting.: Called to order at 7 p.m. by Chair Liz Tomten. Members present: Mike Amey (new student member), Denise Carlson, Marlene Kakaliouras, Peggy Perry, Heidi Presslein, Dana Ross (new student member), Liz Tomten, and Louise Watson. Members absent: Mary Peroceschi and Annette Tryon. Guests: Katie O'Brien from the Stillwater Gazette. Minutes: March 25th minutes were approved as read. Discussion: Watson briefed the members concerning the anti-gay pamphlet incident that happened in Stillwater on 4/5/98. The victim spoke with Presslein, who, as a member of the Hate Crime Response Committee, reported it to Tomten who called Watson. Gary Campbell, the HRC's liaison to the Stillwater police, interviewed the victim on 4/18/98. He wrote a follow -up letter which Watson read to the members. One of his recommendations was that the police increase patrols in that neighborhood. Campbell, Watson, Presslein, and the victim will meet with police representatives at 3:30 p.m. on 5\8\98. Ross reported on three past incidents of discrimination that have happened just recently to him here in Stillwater. While discussing these incidents, the members talked about the necessity of more diversity education in our community and the need of people, especially high school students, to understand that harassment is against the law. Tomten reported on the 4\15\98 meeting with school district officials and stair held at Oak Park Elementary. About 30 people attended. Watson presented HRC's Hate Crime Response Plan. Among school officials present were Mary Jo Weingarten, Chuck Briscoe, Mary Swanson, Nancy Berven, Nancy Hof, and John Sybrant. In addition to Tomten and Watson, Campbell and representatives from the Stillwater police department also were present. Marian Helland, from the State League of Human Rights Commission and the Golden Valley BRC, spoke to the group. Helland teaches a class called "Offensive Behavior" to high school students. O'Brien recommended that the HRC connect with local organizations such as the Youth Service Bureau and the Family Services collaborative. Perry handed out yellow reminder tickets to Clive to people who park illegally in handicapped parking spaces. Nest week, May 4th -8th, is Diversity Week at Stillwater Junior High. Tomten discussed the activities taking place. A reggae band and a blind woman will be two of the presenters. Many students at SJH have shown interest to Tomten in doing volunteer work within the community. The members discussed ERC's annual presentation of a Human Rights award and its brief history. It was suggested that the award be given by the mayor at a city council meeting. Presslein asked that the HRC call for nominations from the community. The members decided that nomination letters should be sent to the HRC in care of the city council by 5\21 \98. O'Brien said she would put this information in her Gazette column. Presslein discussed how the present HRC members should use a meeting soon to do some long -range planning. because five members will be leaving the commission at the end of June. Part of the June meeting will be devoted to this planning. Carlson announced that the annual Bahai - sponsored Race Unity Day will be held in Pioneeer Park on Sunday, June 14th. The Bahai dancers will perform between 1 -3 p.m., and other activities are scheduled. She asked the members to co- sponsor the meeting. Kakaliouras moved that the HRC do this, and Presslein seconded the motion, which passed unanimously. Adjournment: The meeting was adjourned at 8:50 p.m. Respectfully submitted, Marlene Kakaliouras, secretary • • • THE MINNESOTA PETROFUND WOULD LIKE TO INVITE YOU TO A REIMBURSEMENT WORKSHOP IN YOUR AREA In keeping with the Minnesota Department of Commerce's emphasis on consumer awareness and to provide information about the Petrofund to the many tank owners and operators who are still working to meet the EPA's December 22, 1998 deadline regarding underground storage tanks, the Minnesota Petrofund has scheduled reimbursement workshops in eleven cities throughout Minnesota during the months of June and July. Our goals are to: ► Explain Petrofund procedures (bid and invoice forms, reimbursement applications, consultant and contractor registration). ► Assist tank owners and operators who are submitting reimbursement applications. ► Inform tank owners and operators about new legislation that may provide reimbursement for tank removal costs. Each session will consist of a half -hour presentation followed by an hour and a half of questions and answers. We will be hosting reimbursement workshops at the following locations: Wednesday, June 17 9. 000 - 11:00 am Thursday, June 18 9:00 - 11:00 am Thursday, June 18 2:00 - 4:OO pm Tuesday, June 23 9:00 - 11:00 am Tuesday, June 23 2:00 - 4:OO pm Tuesday, June 30 9:00 - 11: OO am Tuesday, June 30 2:00 - 4:00 pm Tuesday, June 30 7:30 - 9:30 pm Wednesday, July 1 9:00 11:00 am Wednesday, July 1 2:00 - 4:00 pm Wednesday, July 1 7:00 - 9:OO pm Eagan Rochester Mankato Alexandria Marshall - Duluth Cook Bemidji Crookston Detroit Lakes Brainerd Minnesota State Lottery Conference Room 1060 Lone Oak Road City Hall Council Chambers 201 4th Street SE City Hall Council Chambers 10 Civic Center Plaza Douglas County Library 720 Filmore City Hall Council Chambers 344 West Main Street Main Library (Green Room) 520 West Superior Street Cook Area Ambulance and Fire Hall 111 Second Street SE Public Library 509 America Avenue NW Ottertail Power Community Room 410 College Avenue City Hall Council Chambers 1025 Roosevelt Street Central Lakes College (Lecture Hall 125) 501 West College Drive If you have questions or would like further information, please feel free to contact us at (612) 297 -4203.