The URL can be used to link to this page

Home My WebLink About1998-03-03 CC Packet 111'1 4 REVISED AGENDA ** CITY OF STILLWATER CITY COUNCIL MEETING NO. 98-6 Council Chambers, 216 North Fourth Street March 3, 1998 Note ThIs meeting will adjourn no later than 6 p.m. zn complIance wIth Mznnesota Statute 202A 19, SubdIvIsIon 1 which states, "No CIty councIl may conduct a meetzng after 6 p m on the day of a major polItIcal party precznct caucus " ~ REGULAR MEETING 4:30 P.M. CALL TO ORDER INVOCATION ROLL CALL STAFF REPORTS 1 Fmance Drrector 2 Police Cluef 3 Publlc Works DIrector 4 Commumty Dev Drrector 5. Parks & RecreatIon 6 CIty Engmeer 7 Consultmg Engmeer 8 CIty Clerk 9 FIre Cluef 10 Bw1dIng OfficIal 11 CIty Attorney 12 CIty Coordmator APPROVAL OF MINUTES - February 17, 1998 Regular MeetIng . PETITIONS, INDNIDUALS~ DELEGATIONS & COMMENDATIONS OPEN FORUM The Open Forum IS a pomon of the Council meetmg to address Councll on subjects wmch are not a part of the meetmg agenda The Councll may take actlon or reply at the tlIDe of the statement or may give mrectlon to staff regardmg mvestlgatlon of the concerns expressed (. CONSENT AGENDA * 1 Resolution 98-47 Drrectmg Payment of BIlls 2 Contractors Licenses Universal Signs, St Paul (renewal), M & W Water & Sewer, Cedar, MN (new), Webster Co , St. Paul (new), Nardim Fire EqUIpment Co (renewal), Keller Corp (new) 3 Hang banner - Taste of StIllwater, June 8-21, 1998, CIty of StIllwater Chamber of Commerce 4 Resolution 98-48 Residual Eqwty Transfers and Operation Transfers for End of Year 1997 5 Resolution 98-49 Approvmg CooperatIve Purchasmg Agreement WIth State of Minnesota Request by Stillwater Town Board to use council chambers April 14 for mformatIonal meetmg 6 Approval of labor contracts for 1998 1) Resolution 98-50 AFSCME, Local 517 and 2) Resolution 98-51 Stillwater FIrefighter's ASSOCIatIOn 7 Purchase of two work statIons - AdnnnistratIOn 10 Purchase of overhead projector - AdnnmstratIon 11 Purchase of computer - Pollce 12 Purchase of upgrade AutoCad from Eagle Pomt Software - Engmeenng 13 Resolution 98-52 Full-tIme employm~nt of Nathan MeredIth as patrol officer 14 Resolution 98-53 PromotIon of Scott Parker to Patrol Sergeant 15 Resolution 98-54 Commendmg George DIethert for dedIcated servIce to the CIty of StIllwater 16 Resolution 98-55 Setting CIty contnbutIon for Councllmembers, qualIfied retIred employees and certain exempt employees City Council Meenng 98-6 March 3, 1998 (consent agenda connnued) 17 Release of funds, 1998 CapItal Budget, Phase I - StIllwater Public Library 18 Resolution 98-56: Permanent employment of Keith Nelson as Chief Mechanzc 19 Resolution 98-57: Full-time employment of Kim Kallestad as Fire Chief ... PUBLIC HEARINGS 1 Case No SUB/98-7. TIns is the day and tune for the pubhc hearmg to consIder a request from Robert LIberty for a subdiVISIon request to subdIVIde a 1 33 acre parcel into three parcels one bemg 37,684 sq ft wIth exisnng house, 12,063 sq ft (new parcel) and 8,239 sq ft to Waslnngton County for McKuslck Road at 1010 McKuslck Road m the RA, One Fannly ResIdential DistrIct. NotIce of the hearing was placed m the Stillwater Gazette on February 20, 1998, and notIces mailed to affected property owners UNFINISHED BUSINESS 1 Report Gary Starns complaint regardIng Valley Co-op 2 RecommendatIon for A1ple property master plan consultant (ResolutIOn) NEW BUSINESS 1 Approving plans and specrficatIons and orderIng advertisement for bIds for South 1 Sl Street ReconstructIon, Project 9802, and Curve Crest Boulevard Street RehabIlitation, Project 9803 (ResolutIon) . 2 RestrIcting parkIng on north SIde of Burlmgton A venue from SIXth A venue to FIfth Avenue (ResolutIon) 3 Request to obtazn proposal for preparatIOn of North 6ZW Street area specific plan PETITIONS, INDNIDUALS~ DELEGATIONS & COMMENDA TION~ (continued) COMMUNICATIONS/REQUESTS 1 TerritOrIal CoalitIon, Inc - Update on development of territOrIal prIson sIte COUNCIL REQUEST ITEMS STAFF REPORTS (contmued) ADJOURNMENT * All Items hsted under the consent agenda are considered to be routlOe by the City Council and will be enacted by one motiOn There will be no separate diSCUSSion on these Items unless a Council Member or CIUzen so requests, 10 which event, the Items will be removed from the consent agenda and considered separately ** Items 10 ltahcs are addluons to the agenda . . , . . . MEMORANDUM TO: Mayor and CIty Councll iJ~ FROM: DIane Deb10n, Fmance DIrector DATE: February 23, 1998 SUBJECT: Lowell Park Trust Attached IS the year-end summary of funds held m the Lowell Park Trust @ Flrstar Bank as of December 31, 1997 The value of the account on that date was approxunately $68,000 It IS my understandmg that these funds must be spent by August 11, 1999, or the funds Will be dlstnbuted to the heIrs of Elmore Lowell The CIty Councll may want to consIder how the balance of these funds could be unl1zed by the CIty 1m" - ,. .. - r r -.. .... IRSf". . 01-007-462-0 1175 003 Page 1 of 8 _ .. . .......-..!LOS ~ ELMORE LOWELL. PARK TRU U/W'-'- ACCOUNT NUMBER' 21-00-003-0008100 , -- This statement IS for the penod from January 1, 1997 to December 31, 1997 QUESTIONS? CITY OF STILLWATER 216 NORTH 4TH STREET STILLWATER MN 55082-0000 If you have any questions regarding your account or this statement, please call your Relationship Manager K Holst Flrstar Bank Of Minnesota, N A 213 East Chestnut Street Stillwater MN 55082 Phone 612/351-2414 .' .-:ASSET .sUMMARY AS.OF 12131/97 -,...~" ,- -- ... , , . % of Market Value Total Est Annual Income Cash/Money Market $68,62176 1000 $3,883 23 Total Market Value $68,621 76 100 0 $3,883 23 ".J . , " - ASSET DETAIL . Market %01 Value l2!!L $68,270 64 995 351 12 5 $68,621.76 100.0 Shares/ Tax Investment Par Security DescriDtion Cost Cost Price Cash/Money Market 68,270 640 Money Market Fund $68,270 64 $68,270 64 Total Account Accrued Income 35112 35112 Total $68,621.76 $68,621 76 . . . . . MEMORANDUM TO: ~~ Mayor and CIty CouncIl FROM: DIane Deblon, Fmance DIrector DATE: February 25, 1998 SUBJECT: Rural Taxmg DIStnctS BACKGROUND The payable 1998 (general and debt service) tax levy was adopted m December 1997 The debt levy IS applIed 100% to all parcels regardless of urban or rural status pursuant to State Statutes The general levy is applIed at 50% to the annexation area parcels pursuant to the annexation agreement that establIshed two separate rural taxing dIStnCts There are approxImately 80 parcels of property m both rural taxmg dIStnCtS that are affected Per State Statutes, the deadline for changmg the sefVlce rates for rural taxmg dIstncts was August 1, 1997 for the taxes payable m 1998 The tax levy for payable 1998 was set by councIl resolutIOn on December 16, 1997 and pursuant to State Statutes can not be changed At tlus pomt m time, a rebate to property owners appears to be the only alternative to effectuate any change in city taxes paId for payable 1998 It is my understandmg that the councIl wants to rebate the difference m total tax rate charged (which is 25 820%) and 50% of CIty rate (WhIch IS 18.556%). The approximate cost of this rebate to the CIty wIll be between $10,000 and $15,000 There are many legal questIOns and detaIls of how the rebate would work that have yet to be worked out These wIll depend on the legal opmIOn of the CIty attorney, WhIch Dave IS workmg on For subsequent years, I would recommend the CIty CouncIl adjust the rural taxmg dlstncts to some percentage that would be a reasonably close "estimate" to the total percentage of taxes agreed upon Due to the timmg aspects of settmg the rural taxing dIstncts and settmg the city's tax levy, thIS method wIll always be an estimate and approxImate the total percentage ofta..x levIed If the councIl wants an exact amount based on the total percentage, It would require the rebate method ... ater DONALD L. BEBERG . CHIEF OF POLICE ~ -, TIMOTHY J. BELL CAPTAIN . . THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT M E MaR AND U M TO: MAYOR KIMBLC ~NO CiTY COUNCIL FROM: O.L. RERFRG. CHIEF O~ POLICE DATE: MAHCH ..3 ~ 19?f3 RE: OFFICER HrHINO/SERGEANf PROMOTION/CONS~NT AGENDA IT~M -------------------------------------------------------------------- THE WRITTEN EXAMS FOR TilE VACANT PATROL OFFICER POSITION AND THE PATROL SERGEANTS POSITION HAVE BEEN ADMINISTERED AND SCORED. THE ORAL EXAM FOR THE PATROL OFFICERS OPENING IS BEING DONE ON FRIDAY, FEBRUARY 27 AND THE ORAL EXAM FOR THE PATROL SERGEANTS POSITION IS SCHEDULED FOR MONDAY, MARCH 2. I WILL HAVE TO BRING THE NAMES OF THE CANDIDATES TO YOU AT THE MEETING ON MARCH 3rd FOR THE NECESSARY RESOLUTIONS FOR THE HIRING AND PROMOTION. I WILL GET THE NAMES TO THE CITY CLERK DURING THE DAY ON MARCH 3rd SO SHE CAN HAVE THE RESOLUTIONS READY FOR THE MAYORS SIGNATURE. I AM ASKING THAT THE TWO RESOLUTIONS BE EFFECTIVE MARCH 16th. THIS ITEM IS ON THE CONSENT AGENDA: I WAS ALLOCATED MONEY IN THE 1998 POLICE BUDGET TO PURCHASE A NEW "STATE" COMPUTER TO REPLACE THE OUTDATED ONE WE CURRENTLY HAVE. I AM ASKING PERMISSION TO MAKE THAT PURCHASE AT THIS TIME. 98-11 212 North 4th Street · Stillwater, Minnesota 55082 BUSiness Phone (612) 351-4900 · Fax (612) 351-4940 Police Responsel Assistance 911 " DONALD L. BEBERG . CHIEF OF POLICE . . TIMOTHY J. BELL CAPTAIN THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT TO: M E M 0 R A N D U M 11(IYnl~ 1'.1111 U I (1111) ( I I i (~()I H ll: I I ~p IJ.L. m-HLkG. (:11 11 r IW J"lOLICE' Mf:lRCII 3. l' )')n FROM: DATE: RE: 19<:)' POL 1 ('[ I )["I'n~ I Mf r~ I ANNU()L f)C r I V 1 TV I~EP(1R I -------------------------------------------------------------------- IN 1997 THE STILLWATER POLICE DEPARTMENT HANDLED 11,559 COMPLAINTS COMPARED TO 12,487 COMPLAINTS IN 1996, OR A ANNUAL DECREASE OF 928 CALLS. AS MENTIONED, WE HAD 11,559 COMPLAINTS IN 1997. HOWEVER, NUMEROUS COMPLAINTS WERE MULTIPLE INCIDENT CASES (SUCH AS STOPPING A DRIVER FOR D.W.I. AND FINDING THAT HE/SHE HAD A SUSPENDED DRIVERS LICENSE AND THE LICENSE PLATES WERE EXPIRED. THIS WOULD BE 1 COMPLAINT, BUT 3 INCIDENTS). IN 1997 WE HANDLED 13,070 ACTUAL INCIDENTS EVEN THO THERE WERE 11,559 COMPLAINTS. THERE HAS BEEN A SLIGHT INCREASE IN COMPLAINTS IN 1998 VB. 1997 AS TilE DEPARTMENT HANDLED 1,630 COMPLAINTS BETWEEN JANUARY 1 AND FEBRUARY 26, 1998 WHILE HANDLING 1,562 COMPLAINTS FOR THE SAME PERIOD IN 1997. DURING 1997 THE OFFICERS DROVE 206,343 MILES AND USED 18,575 GALLONS OF GASOLINE. THE FIRST ATTACHED 2 SIDED SHEET SHOWS A BREAKDOWN OF THE INCIDENTS WE HANDLED IN 1997. THOSE OF SIMILAR TYPES ARE LUMPED TOOhTllhlL A 'I'll INO TO REMEMBhR WllhN YOU ARE LOOKING AT TilE "NUMBERS" IS THAT AN ATTEMPTED CRIME AND AN ACTUAL CRIME ARE IN THE TOTALS. THIS IS THE WAY THE REPORTING IS DONE AND THERE ISN'T ANY WAY TO SEGREGATE ATTEMPTED CRIMES FROM THE ACTUAL ONES. (AN ACTUAL BURGLARY AND AN ATTEMPTED BURGLARY WHERE SOMEONE TRIED TO BREAK IN TO A RESIDENCE BUT WAS NOT SUCCESSFUL ARE BOTH REPORTED AS A BURGLARY). THE SECOND TWO SIDED SHEET IS THE 1997 ANNUAL DOWNTOWN PARKING OFFICERS REPORT. HE ISSUED 1,450 PARKING LOT/STREET TICKETS, 132 TICKETS FOR MISCELLANEOUS PARKING VIOLATIONS, 196 COUNTY TICKETS TO VIOLATORS THAT DID NOT PAY THEIR CITY PARKING TICKETS AND HE SENT OUT 216 WARNING LETTERS TO ATTEMPT TO GET COMPLIANCE FROM THOSE THAT WERE ISSUED CITY PARKING TICKETS. 212 North 4th Street · Stillwater, Minnesota 55082 Business Phone (612) 351-4900 · Fax (612) 351-4940 Pollee Response/Assistance 911 . . . ~ ASSAULTS, INCLUDING DOMESTIC ASSAULTS 142 THREATS AGAINST OFFICERS AND OTHERS 42 BURGLARIES - RESIDENTIAL AND BUSINESS 82 COUNTERFEITING AND FORGERIES 27 DRUGS - SALE, POSSESSION 117 FLEEING AN OFFICER AND OTHER ESCAPE ATTEMPTS 46 ARSON 11 CRIMES AGAINST FAMILIES - CHILD NEGLECT & PUNISHMENT/NON SUPPORT 34 DRIVING UNDER THE INFLUENCE - INCLUDES IMPLIED CONSENT VIOLATIONS 596 ATTEMPTED KIDNAPPING 1 CRIMINAL SEXUAL MISCONDUCT - ALL - INCLUDES RAPE AND INCEST 14 DISTURB THE PEACE/DISORDERLY CONDUCT/STALKING/MALICIOUS MISCHIEF 301 DAMAGE TO PROPERTY 200 OBSCENE PHONE CALLS AND INDECENT EXPOSURE 97 ROBBERY 4 THEFTS - BIKES/SHOPLIFTING/FROM VEHICLES/FROM HOMES 503 MOTOR VEHICLE THEFTS 48 WEAPONS VIOLATIONS - POSSESS/DISCHARGE/POINT 19 OBSTRUCTING POLICE 40 OPEN BOTTLE VIOLATIONS 47 SPEEDING VIOLATIONS 1,197 STOP SIGN AND SEMAPHORE VIOLATIONS 74 ALL PARKING VIOLATIONS (EXCLUDES DT OVERTIME PARKING) 674 DRIVERS LICENSE VIOLATIONS - SUSPENSION/REVOCATION/CANCELLED 259 ~ . 297 0 30 429 710 259 210 41 533 124 673 331 789 . 521 774 - non felonies 474 102 LICENSE PLATE AND VEHICLE REGISTRATION VIOLATIONS MOTOR VEHICLE ACCIDENTS - FATAL MOTOR VEHICLE ACCIDENTS - PERSONAL INJURY MOTOR VEHICLE ACCIDENTS - PROPERTY DAMAGE ANIMAL CALLS - LOST/FOUND/WILD/DOMESTIC ASSIST STILLWATER FIRE DEPARTMENT LOST AND FOUND PROPERTY CARELESS/RECKLESS DRIVING MEDICALS - ASSISTS/NATURAL DEATHS DOMESTICS (NO ASSAULT REPORTED) ASSIST PERSONS AND BUSINESSES NOISE COMPLAINTS AND DISTURBANCES VEHICLE LOCKOUTS SUSPICIOUS INCIDENTS - VEHICLES/PERSONS HOME AND BUSINESS ALARMS JUVENILES - ALCOHOL/TOBACCO/RUNAWAY/CURFEW/THEFTS HAZARDOUS CONDITIONS NUISANCE VIOLATIONS - INCLUDES CODE ENFORCEMENT OFFICER CASES ASSIST OTHER AGENCIES ISSUE GUN PERMITS BANK RUNS AND MONEY ESCORTS - CITY AND BUSINESSES DETOX TRIPS SERVE SUMMONS/WARRANTS/SUBPOENAS/COURT ORDERS MISCELLANEOUS INCIDENTS (C98-10) TOTAL INCIDENTS 81 423 63 225 115 201 1.090 13,070 . . DOWNTOWN PARKING CONTROL YEAR 1997 Parking Tickets Issued: Expired Registration Citation Issued: Handicap Parking Citations Issued: 24 Hour Parking Citations Issued: Fire Hydrant Parking Citations Issued: Parking Where Prohibited (M.S.S. 169.34) 1,450 98 26 8 o o ENFORCEMENT ACIIVITY BY STREET North Main Street Lot North Main Street Mulberry Street Commercial Street North Second Street Myrtle Street South Union Alley Chestnut Street . South Second Street South Third Street Olive Street Nelson Street South Main Street South Main Street City Lot 100 South Water Street 200 South Water Street 300 South Water Street \ Levee Road (River Lot) South Second Street Permit Lot North Second Street Permit Lot McKusick Lake City Lot Warning Letters Issued: Failure to Pay Parking Fine: Citations Issued: V oid? Dismissed: 166 89 8 38 55 32 76 60 54 11 65 94 95 14 65 129 176 59 46 o 1 216 196 28 . , . . DOWNTOWN PARKING CONTROL REVENUE. 1997 Month Permits Pal king 'I ickets Citations Totals January $2,520.00 $1,125.00 $2,207.00 $5,852.00 February $1,335.00 $1 ,860.00 $2,275.34 $5,470.34 March $2,270.00 $2,035.00 $1,900.00 $6,205.00 April $1,050.00 $1,835.00 $813.00 $3,698.00 May $825.00 $405.00 $790.00 $2,020.00 June $3,325.00 $1,505.00 $812.34 $5,642.34 July $1,015.00 $2,170.00 $275.92 $3,460.92 August $835.00 $1,475.00 $613.00 $2,923.00 September $2,660.00 $1,045.00 $903.00 $4,608.00 October $950.00 $1,545.00 $489.00 $2,984.00 November $565.00 $725.00 $442.00 $1,732.00 December $1,740.00 $620.00 ' $360.00 $2,720.00 . Total Permit Revenue: $19,090.00 Total Ticket Revenue: $16,345.00 Total Citation Revenue: $11,880.60 Imperial Parking Re~~nue $18,602.95 Total: $65,918.55 . MEMORANDUM . TO Mayor and CouncIl FR CIty Coordmator RE ID badges DA February 27, 1998 DISCUSSIon The PolIce department Wishes to order new IdentificatIon badges The CIty presently uses an ID badge that IS somewhat makesluft A new badge system would cost about $1000 00 plus about $5 00 per card Tlus was dIscussed at the department staff meeting and staff IS requestmg that all departments have the use oflD's Therefore I am recommendmg that the CouncIl approve the use of the proposed new ID system, The total cost would be about $1500 I Will have an example of the proposed ID at the meetmg Tuesday for your reVIew and consideratIon . Recommendation CouncIl approve new ID system at an estImated cost of $1500 00 . . Memorandum. To: Mayor and CouncIl From: Morh Weldon, CIty Clerk Date: 02/26/98 Re: Request for use of CouncIl Chambers by StIllwater Town Board . A request has been receIved from Pat Bantll, Stillwater TownshIp Clerk, for the use of the Council Chambers by the StIllwater Town Board on Tuesday, Apn114, 1998, at 7 p.m They are holding an informatIonal meeting to chscuss the optIons for Stonebndge Tr3.11 and are expectIng approxunately 50 people Apn1 14 is the second Tuesday of the month, and therefore not a regularly scheduled Council meetIng mght The Council Chambers are reserved for CouncIl use on all Tuesday nights (m the event a specIal meetIng IS called) Therefore, CouncIl directIon is necessary to make the chambers avaIlable for other uses on a Tuesday Council directIon is requested. . 1 . Memornndum To: Mayor and CouncIl From: MorlI Weldon, City Clerk Date: 02/27/98 Re: AppoIntments to Human RIghts Commission As dIrected by CouncIl, a request for applIcations to fill the two vacancies for youth POSItiOns on the Human RIghts Comrmsslon was agaIn publIshed In the Gazette and the Couner The advertisement lIsted possible appoIntment at the March 3 meetIng However, the Human RIghts Commission has not yet reviewed the applIcations and have requested the appointments be postponed to the Apnl 7 meetIng to allow time for the Commission's review and recommendation . . 1 , ~ 1 Memorandum . To Mayor and ~ From Marcy Cor: es Date February 28, 1998 Re PolIce Chief RecruItment Attached for your information and reVIew IS a draft copy of the CIty and candidate profile that has been developed by Jim Brimeyer for use as a recrUltment tool for the Police Chief pOSItIon In order to develop the profile, Mr Brimeyer spent time mterviewmg Councd, CIty staff, busmess owners, representatIves of the school district, and other community leaders to obtam input on what we were loolcrng for m terms of expenence, qualIficatIOns, and management style As Council may remember, thIs document will be used as a gUldelme to evaluate mterested candIdates--a group of finalists WIll be selected based on how well they meet the cntena laId out m the profile . The advertIsement process for the posItIon began this week The attached profile Will be formatted mto a brochure on March 5, and WIll be sent out to interested candidates as they contact Mr. Brimeyer in the coming weeks. We will be aslcrng Brimeyer to include a more complete descnption of the City organizatIon and its services mto the current draft. If you have any other comments or changes that you belIeve should be addressed, please contact Nile or myself as soon as possible so that it can be mcorporated into the document before it goes to the pnnter The development of a list of finalIsts for the Police Chief pOSItion WIll begm shortly after applIcatIons close on March 31, 1998 . . '~ t DRAFf . City of Stillwater, Minnesota Police Chief Position Pro.ftle The Community Nestled m the St. Croix Valley 20 miles east of downtown St. Paul, the City of Stillwater, Minnesota Is bounded by the St. Croix RIver on the east and steeply sloping hills on the north, south and west ThIS bustling flver town, well known for its abundant natural beauty, is home to 16,000 residents and serves as the county seat of Washington County. Stillwater's lumber and rlvertown legacy remains evident in the beautl1Wly restored downtown and the many fine VictorIan. homes. The City has acqwred much of the riverfront property preserving ItS scenic qualities and businesses have capitalized on the City's neb history making Stillwater a major midwest tourist mecca. Billed as the "Birthplace of Minnesota", the City of Stillwater was the site of a territorial convention m 1848 Henry Sibley, Minnesota's first governor, wu elected to take a petitIon for mdependent territorial status to Washington A thriving JoUmg town in the lale 1800s, at its peak, the St CroIX Boom Site employed 400 men sorting and rafting logs. In. the 188Os, the St Croix RIver V.uley produced more lumber than any place in the world. By 1914 t\\-o of the town's great lumber barons died, the lumbef industry was moving westward, and the last logs passed through the St CroIX BoOIDSlte . Today, visitors are drawn to Stlllwater to enJoy tb.e numerous restaurants, gift and 8Itt1que shops, and Bed and Breakfast 1DDS M.my artlSans live and work in the area. River cnllSCS, historic train excursions, ,olfini, rock climbing, and hoc air balJooninl are among the activities enjoyed by residents and. visitors to Stillwater ae.sidas the thousands of 8t:reS of regional, county, and state parks in the area, St.illwater contains a number of local parks featuring ball fields, tenms courts, and picnic and swunming areas Major employers in Stillwater includ.e Washington County, the Stillwater Public School, UFE Plastil.:S, Cub Foods, Design Fabricated Pans, Incstar, Target, and WR Medical electronics. The Lakmew Memorial Hospital has provided medical care for over 100 years and 1S one of the community's largest employers. There are 5,839 hOUSing UDlts m Stillwater WIth a median home value of $102.000. EDUCATION The Stillwater School District has a population of 41,000 serVIng students in suburbs east of St. Paul. Schools wrthln the City of Stillwater include two elementary schools, one junior high school, and a swor high school Total student enrollment for the distClct IS 8,700 A prIvate, parochial school serves grades K~ and enrolls 500 .students Numerou.s universIties, colleges, and techmcdl colleges m.ty be found In the TwIn Cities within a half hour dn...e Stillwater Pubhc LIhrdrJ md Metropolitan Regional Library serve the residents. . zoo III l3311lS\:HW- t 06 YV= ze 91 lHl S6/9Z,ZO . . . COOIlJ The OrganitJltton The Clty Conncn is comprised of a Mayor clcc:ted at large and four CouncUmembers elected by wards. The City Coordinator has respousibility for the Departments of Administration, Finance, Community Development, Inspections, Public Works, Police, and Fire. Fire prOlectlon is provided by 30 volUDteet firefighters and the city has an msurance service rating of 3 The City's water source is wells with a storage capacity of 1.7 1D11lion gallODS The City owns and operates a mechanical wastewater treatment plaut. The CIty operates un m annual budlet of SlS milli011 and employs 67 full-time staff. Additionally, the lIbrary employs ten full time staff memben and the water uillity employs seven. The Department The Stillwater Police Depanment is respoasible for protection of Jlfe and property, providing pdtrol and traffic focce&, investigation and juvenile services, and related. supponing activities The Department is comprised of 19 swam officers, 3 support staff, 1 comm:.mity serviee officer, and a reserve unit comprised of volunteer citizens. The Palias Chief is responsIble for the dIVisions of Patrol. InvestigabODS, luvemle, and Civil Defense. The 1998 budget for the Police Department is $1,651,S01. Th, Position Tha= Police Chief for the Clty of Stillwater reports to the City Coordinator and is responsible to provide leadership in plannmg .md developing a progressive Department which is responsive to the needs of the commuJUty and in accordance with laws and regulations Specific areas of responsibility include .. Establish admlllistrative procedures to manage the total. operation of the Deparuneot including formulating goals. initiating policies and programs, establishing budget priorities, prepanng and presenting the annual budget, and determimng o[g~ni,.lItinna1 structure. * Prepare reports to the City Coordinator and City Council regarding the Department's actJ.vities. * Monitor and control the operations of Police, emargency preparedness, animal control. and nuisance ordinance enforcement. * Estabbsh and operate programs for enme prevention which demonstrate clUzen support and participation. .. Investigate problem Meas and identify public safety patterns. :I: Manage the matntenance and use of equIpment and facilities 133~lS:-lIVR-t06 IVd tt 91 ilHl 96/9Z'ZO 02/Z6/98 THU 14.29 FAX 904-MAINSTREET Background tmd Experience Candidates for the Police ChIef will possess a B.A. degree in police science. law enforcement. criminal justice, public admini$tration or a closely related field. The position requires at least ten YeatS of experience in police wotk and a familiarity with both patrol and administratlve functioDs. A minimum of five years experience in a responsible supwvJSOry position IS also necessary. Graduation from an adyanced training program. such as the FBt Academy, is denrable Qualified candidates will possess: '" KDowled,e of police records managemeot as it applies to solutlons of pohee cases and problems. * Xnowledge of types and uses of firearms, communication equipment and automotive equipment used in police work. '" Koowledle of investigat10ns and investigative practices and tedmiques. III SIgnificant and supervISOry experience and knowledge of :u1minl,wing collective bargaining agreements. '" SIgnificant program development and implementation expenenc.e. * Computer competency. ;II Experience in working cooperatively with other governmental entities. Background in providing mutual aid WIth adjacent CIties. '" FamiUar with issues related to growth in a tradition oriented COmDlUDlty. Management Captlbilities '" Be able to effectively communicate with City Council. staff. other governmental agencies and the pubhe both verbally and in written form. '" Maintam a level of discipline and create a working climate 1D which staff are motivated to penonn effectively. * Have the ability to make complex decisions. Be willmg to take an innovate approach. '" Become acquainted with staff and treat employees fairly and equally. '" Understand and apprec1ate the blend created by urban and rural factJOns, length of residency, and varied socio-economic levels found within the city. ... Estabhsh a trustiD: relationship .....ith the City CoUDCil. Be attuned to the political aspects of the oraaruzation. '" Have a strong pubhc service Ol1entatlon and get to know the community. Participate m commumty orcanizations and share infonnatJon with commumty groups. '" Be patrol oriented and familiar WIth public safety issues assoC18ted wUh food and l1quor establishments and, particularly, with special events III 0001 . . 3 . 02/26/98 THU 14.29 FAX 904-MAINSTREET III 005 . Deptl11ment Priorities * Revise the puformaDce evaluation process to provide evaluations of allleve1s. · Create a visioll to look at pollee services for the entire area WIth emphasis on the community growth. * Evaluate present equipment and recommend upgrades to computers, radios, and equipment for emergency response. * Conduct seminars on llquot' control issues for local food and beverage establishments. * Explore a summer foot patrol program fur the downtoWll area. AnnouncemeJU Police Chief, Stillwater, MN (pop. 16,000). SillaI)' 558.000 to $65,000. aepon to dle CIty Coordinator and respomible for managing a staff of 23 and a buG,. of $1.7 million. Requue B.A. degree and a minimum of ten years experIence in law enforcement with at least five years in a responsible supervisory position. Profile available. Send resume by 3131/98 to The Bruneyer Group Executive Search; 904 Mainstrcet #2OS; Hopkins. MN 55343; (612) 94S~46 - phoBe; (612) 94S~46. fax. E-Mail. BrimGroup@aol.com . TImetable 313 1198 Deadlme for Applications 4121/98 Present CaPdidates/Select Finalists Week of 5/1/98 Interviews June 1, 1998 Start Date . i f* CITY OF STILLWATER ~ITY COUNCIL MEETING NO. 98-5 February 17, 1998 . REGULAR MEETING 7:00 P.M. The meeting was called to order by Mayor KImble Present Absent CouncIlmembers Cummmgs, Thole, Zoller and Mayor Knnble ' CouncIlmember Bealka Also present CIty CoordInator Krie~el CIty Attorney Magnuson Community Development DIrector Russell CIty Engineer Eckles PolIce Cluef Beberg CiVIl Engineer Sanders City Clerk Weldon " Press. JulIe KInk, Couner- Mark Brouwer, Gazette -, I. . APPROVAL OF MINUTES . CouncIlmember Cummings requested minutes be corrected to reflect he left the Feb 3, 1998 meetIng at 11 :45 p m and was therefore not present for ~e last vote MotIon by CouncIlmember Cummings, seconded by Councilmember Thole approvIng minutes of February 3, 1998 Regular and Reces~ed Meetings, as amended, and F~b~ary 10, 1998, Spe<;:Ia1 MeetIng " .: . , -' , .. . ' , , ", .- . - , PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS, 1. CommendIng Captain Tim Bell for dedicated se~Ice to the Stillwater PolIce Departme,nt . - Mayor Kimble presented Captain Tun Bell, who wIll be retinng from CIty Employment effectIve March 1, 1998, with a plaque and certificate of ~ppreCIatIOn commendIng bun for over 30 years of exemplary servIce to the Still~ater PolIce Department Cluef Beberg also commended CaptaIn Bell for lus servIce to the Department and ,the commu~ty , . MotIon by CouncI1member Thole, seconded by CouncIlmember Cumnungs-to adopt Resolution 98-44 commendmg CaptaIn Tun Bell for over thIrty years of dedIcated servIce to the StIllwater PolIce \ M "- Department " - .' -. ...... - ~ , Ayes . "Nays Absent:' , , > CounC;Ilmembers Zoller,- Th9le,tCummmgs and ~ayor K1D;1ble. None " '. .~ ' " , .. ~ - ; CouncIlmemper Bealka", ' " '" , ,'. . " t ~.. \ .. - ; . . , . -: , , , - " . . , . I - " , - , '1 , - City Council MeetIng No. 98-5 February 20, 1998 .. OPEN FORUM Leah Peterson, 7160 Mid Oaks Ave , expressed dissatIsfactIon With the CouncIl decIsion to approve the pre1mrinary plats of the Legends of StIllwater and Liberty on Long Lake She felt the CouncIl should have requIred the developers to dedicate 10% of the land along Long Lake rather than scattered Site small parks Mayor KImble suggested she consult the City Attorney regarding the nghts of property owners, explammg the City IS restncted m what It can demand of property owners Counc1lmembers Cummmgs and Zoller stated the Park Board worked very dIligently With the property owners and developers to detennine the best park development The Park Board approved the plan and recommended approval . CONSENT AGENDA * MotIon by CouncIlmember Thole, seconded by Councilmember Zoller approvmg the consent agenda All m favor 1 Resolution 98-41 DIrectIng Payment of Bills 2 Exemption from Lawful GamblIng License - St CroIX Valley Education Prograni raffle - 3. 1-4 day Temporary on-sale Liquor License - City of Stillwater Chamber of Commerce for Blue - Moon Gathermg, Febru~ 26, 1995. 4 Resolution 98-42 Mem~randiim of Agreement for Drop Off Center Recyclmg Grant DistnbutIon 5 Resolution 98-43 Mumclpal Licenses for sidewalk use - Marlene's Dell, Savories, and Stillwater GrIll (contInued from Feb 3, 1998) PUBLIC HEARINGS . - 1 Thls'ls the day and tune for the publIc heanng to 'conslder the makmg of street rehabilItatIOn nnprovements _ and Sidewalk construction. improve~n~ to Curve Crest Bouleyard betWeen Greel~y Street and Washmgton A venue The area propose~ to be assessed IS properties -abuttmg Curve Crest Boulevard between Greeley Street and Washington A venue The estnnated cost of the nnprovements IS $539,813. Notice of the hearmg was placed m the Stillwater Gazette on February 6 and 11, i 998 and notices sent to affected property owners CIVil Engineer Sanders reviewed the proposed project If CouncIl ordered the unprovement, plans would be submitted to CouncIl for approval at the March 3 meetIng Most comments,on the project were related to removmg' the- Sidewalk portIon from the project or objectiOns to the Sidewalk ass~ssment formula .. Council questioned If the street and Sidewalk portion could be splIt mto two parts City Engmeer Eckles reported they could easIly be splIt ~ The Mayor opened the publIc hearmg . . , 1 I?lck S~hoonover, Schoonover Body Works, 2000 Cu.ry~ ~~est Blvd, aske<}. ~f tpe, s~de~al~s w~re'- - - pemg,p"yt \n because of tl).e J;,10Spltal, Courage Cent~r;_ qr other- reSidentIal n~ds The busmess _ '_._ o\-yne~~.wanted to ~ow_ the re~sonmg b~caus~ they ,did not,fee! their busmesses,~oulg b~nerit by . ,. the ~Idewalks'yet they were tlJe properties that'would be as~e~sed ~ He suggested waltmg on the, ,., - . " deCISion to pu(m'slde-walks untIl after the area was develqped' ,He expressed' support' (or the streef overlay :, . ", .2 I , " --, , . o. .. CIty Council Meeting No 98-5 February 20, 1998 2 Leonard Feely, 183 Cottonwood Court, stated the section near Schoonover Body Works IS low, collects water, and keeps breaking up CIty Engmeer Ecldes concurred and stated storm sewer work and vanous other options are bemg consIdered for tlns area. . 3 Don Rice, Stillwater Vetermary Climc, 2020 Curve Crest Blvd, stated he supported the resurfacing but was opposed to the sidewalk constructIon Sidewalks would be of no benefit to lus busmess If a sidewalk system was necessary, he asked Council consIder other alternatIves 4 Susan Baker, representIng a company that owns two propertIes affected by the project, objected to busmesses being assessed for the SIdewalks when the sidewalks were requested by residentIal users 5 DICk Schoonover, Schoonover Body Works, 2000 Curve Crest Blvd , asked why only the north SIde of the street was bemg assessed CIty Engmeer Ecldes responded the assessment polIcy states the abuttmg property IS assessed for the improvement. TypIcally both SIdes of the street have a SIdewalk and would therefore each be assessed In tins case, only one side w1l1 have a SIdewalk, If a SIdewalk is put on the other SIde also, that SIde would then be assessed If the SIdewalk IS changed to a trall, then a dIfferent assessment polIcy would be used and the assessment could be splIt to both SIdes Mr Schoonover also objected to the business being responsIble for shove1mg the SIdewalk. . 6 Peter Polga, drrector of Courage St CroIX, 1460 Curve Crest Blvd, encouraged the constructIon of the walking path, statIng It was a commumty Issue In response to havmg an alternate route on Waslnngton Avenue, he stated people m wheelchaIrs would still use Curve Crest because they w1l1 seek the shortest route. He asked Councll to consIder the safety issues not only for those m wheelchaIrS but also for the mcreasmg number 6fbikers, joggers, and walkers. The Mayor closed the publIc hearing. , CouncIl determmed they would adopt the report for str~t reconstruction aDd hold the SIdewalk constructIOn portIon of the project for further study MotIon by CouncIlmember Thole, seconded by CouncIlmember Cummmgs to adopt Resolution 98-45 ordermg unprovement and preparatIon of plans and specificatIons for Curve Crest Boulevard Street RehabIlItatIOn, Project 9803 Ayes Nays Absent. Councllmembers Zoller, Thole, Cummmgs and Mayor KImble None CouncIlmember Bealka (Next Item taken out of order) COMMUNICATIONS/REOUESTS -, 1 MarguerIte Rhemberger - Request to transfer leadershIp of celebration for sesqUIcentenmal . celebratIon of the Mmnesota TerrItOrIal Convention to the City of StIllwater Chamber of Commerce ' I . . CIty Coordmator KrIesel presented a request from MarguerIte Rhelnberger. for a contrIbutIon of 3 CIty CouncIl Meetmg No 98-5 February 20, 1998 .. $5000 for the celebration of the Minnesota Temtonal ConventIon SesqUlcentenmal CelebratIon CouncIl had appomted a conumttee to orgamze the celebratIon However, due to a COnflIct m schedules, the conumttee wIll be unable to complete the dutIes requrred She asked the leaderslnp be transferred from the conumttee to the CIty of StIllwater Chamber of Commerce, and all funds collected by the City for tlns event be made available to the Chamber for this event Susan Srmth, CIty of StIllwater Chamber of Commerce, was present to confIrm the Chamber's mterest m assummg the dutIes . MotIon by Councilmember Thole, seconded by Councllmember Zoller approvIng transfer of leadership of the celebratIon for the sesqUlcentenmal celebratIon of the Mmnesota Terntona1 ConventIon to the CIty of StIllwater Chamber of Commerce, and drrectmg the CIty underwrIte $5000 fundmg for the celebratIon and try to obtam funds from local foundatIons All m favor UNFINISHED BUSINESS 1 Second readmg of Ordmance 854 and Ordmance 855, approvmg zomng ordmance and map amendments ZAT 98-1, 98-2, 98-3, 98-4, and ZAM 98-1, 98-2, 98-3, 98-4, and 98-5 (frrst readmg Feb 3, 1998) MotIon by CouncIlmember Thole, seconded by CouncIlmember Zoller to have the second readmg of Ordmance 854, amendmg Chapter 31 of the StIllwater CIty Code entItled "Zoning" by establIshIng four (4) new zonmg dIstrICts entItled Lakeshore ReSIdentIal Dlstnct (LR), TradItIonal ReSIdentIal DIstrIct (TR), Cottage ReSIdentIal DIstrict (CR) and Townhouse ReSIdentIal DIstrIct (TH) Ayes Nays Absent CouncIlmembers Zoller, Thole, Cummmgs and Mayor Kimble None Councllmember Bealka . MotIon by Councllmember Thole, seconded by CouncIlmember Zoller to have the second readmg of Ordmance 855, amendmg the zomng ordmance of the CIty of StIllwater by rezomng (AP) to (LR), (TR), (CR), and (VC) and adoptmg an amendment to the officIal zomng map of the CIty to reflect the rezomng Ayes Nays Absent Councllmembers Zoller, Thole, Cumnungs and Mayor KImble None Councllmember Bealka 2 Results of Jomt Board Meetmg of February 4, 1998, for CouncIl revIew and approval Commumty Development DIrector Russell reported the StIllwater CIty and Town Jomt Board reconvened theIr meetmg of January 28, 1998, after the CouncIl's publIc hearmg on February 3,1998 The Jomt Board approved the expansIOn area publIc hearmg Items as requrred by the orderly annexatIOn agreement The Jomt Board encouraged the CIty to mclude the removal of buck thorn as part of the Forest Management Plan, recommended the CItY temporanly close 62nd Street before the begmning of constructIon of the Legends project (preferably at the west end), and . agreed WIth the CIty'S motIon regardmg pOSSIble purchase of the wooded area by the CIty MotIon by CouncIlmember Thole, seconded by Councdmember Zoller recelvmg the report and 4 (6 . . . City Council MeetIng No. 98-5 February 20, 1998 adoptmg the fmdings of the CIty and Town Jomt Board meeting of February 4, 1998. All m favor. NEW BUSINESS 1 AIple lease property a) Request to obtam survey b) Approvmg lease extensIon agreement CIty Coordinator Kriesel explained the extension agreement contaIns all provisions requested by Council. The agreement is for a linnted extension (to December 31, 1998) for the south 1200 feet of the property and allows the CIty entry into the remammg property prior to the expiration of the lease September 22, 1998, except that the CIty may not interfere WIth Aiple's remaining "winding up" actIvitIes He also stated the City Attorney recommended havmg the property surveyed at tIns tune He reported Barry Stack IS currently surveymg the north end of the A1ple property and would be able to survey the CIty portion of the Aiple property m conjunction WIth the other work, whIch would be a sIgmficant cost savings MotIon by CouncIlmember Thole, seconded by Councilmember Curnrnmgs to adopt Resolution 98-46 approving the addendum and Inmted extensIOn agreement (September 22, 1998 to Dec 31, 1998) with StIllwater St. Croix Barge Terminal, Aiple Towing Company, and E1ame J. AIple. Ayes Nays Absent. Councllmembers Zoller, Thole, Cummmgs and Mayor KlIDble None Councilmember Bealka. MotIon by Councilmember Thole, seconded by Councilmember Cummings authorizing Barry Stack to conduct a survey of the AIple property commonly known as the Barge Terminal property, for an approximate cost of $2000. All in favor 2 AuthorizatIon to conduct an easement survey for sale of the Colonial Craft SIte to LakevIew Hospital. CIty Attorney Magnuson reported a conditIon of the sale of the property to Lakeview HOSpItal IS that the CIty fmalIze the pondmg drainage and mamtenance agreement that IS constructed partIally on the CIty'S property. A survey must be done to locate not only the dramage easements on each of the contrIbutmg parcels, but also the deSCrIptIons for the cross easements for the pond Itself The hOSpItal'S attorneys have asked this be completed before closmg MotIon by Councllmember Thole, seconded by CouncIlmember Cummmgs authorIZmg Barry Stack to conduct a survey of the Colomal Craft SIte for sale of property to LakevIew Hospital All in favor COUNCIL REOUEST ITEMS Councllmember Zoller requested staff remove some hazardous trees overhangmg CIty streets 5 CIty Council Meetmg No 98-5 February 20, 1998 , STAFF REPORTS Commumty Development DIrector Russell requested Council authonze expenditures that are necessary to complete DNR grant apphcations for the Long Lake area as dIrected by Council at the February 17 meeting. . Motion by Counc1lmember Zoller, seconded by Councilmember Cummings authorizing staff to proceed with DNR grant applications for the expansion area and authonzmg necessary expenditures All m favor. CIty Engmeer Eckles updated Council on the Phase I trunk utIhty proJect. He antICIpated the development agreement will be presented for final approval at the March 3 meeting. ADJOURNMEN'( MotIon by Councilmember Cummmgs, seconded by Councllmember Zoller to adjOurn at 8 20 p.m. All m favor Mayor Attest CIty Clerk . Resolution 98-41: DirectIng Payment ofB1lls. Resolution 98-42. Memorandum of Agreement for Drop Off Center Recyclmg Grant DlstnbutIon Resolution 98-43. Municipal Licenses for SIdewalk use - Marlene's Deh, Savones, and StIllwater Gnll Resolution 98-44: Commending Captain Tim Bell for over tIurty years of dedIcated servIce to the Stillwater Police Department. Resolution 98-45: Ordermg Improvement and preparation of plans and speclficatlOns for Curve Crest - Boulevard Street Rehabilitation, Project 9803. Resolution 98-46: Approvmg addendum and limited extension agreement (September 22, 1998 to Dec 31, 1998) WIth Stillwater St. Croix Barge Terminal, Alple Towing Company, and Elaine J Aiple . 6 ~ .. LIST OF BILLS EXHIBIT "A" TO RESOLUTION 98-47 <<ccountemps ~Ircraft Rescue/Flrefightlng Training Center Amoco/Spnnt Ancom CommunicatIons Beberg, Don Best Western Kelly Inn CIty of Bloomington BMS Braun Intertec Brlmeyer Group Capitol City Reg FIrefighters Carquest Century Labs ChemSearch Computer Discount Warehouse Cordes, Marcy Courier News DAC Industries Desch, Mark and Glona Desch, Mark and Gloria Duro-Test _art F Andersen mpson Archives Express Photo Fire Englneenng Flrstar Corporate Trust Five Star Concrete Food N Fuel Franklin Covey Gateway 2000 Geo W Olsen Geo W Olsen Global Center Greeder Electric H C Cleaning Happel, Jerry J H Larson Electnc Knesel, Nile Lake Area Bank Lake Country Chapter Lake Elmo Bank/Corner House Lakeland Ford LMC Insurance Trust Aeglslatlve Associates ~lnd, Gladys Magnuson, David Menards Temporary Services 1,644 75 6500 243 11 733 78 4607 47502 2400 1440 315 00 4,00000 3500 1 ,085 93 109 74 446 30 1,161 58 8200 7049 21664 979 65 20,00000 101 00 6909 2,00000 3509 2850 3,08650 1,091 06 1817 5964 3,648 70 8,861 00 95,704 00 2995 1,74300 3,381 28 902 30 281 29 122 31 7,38802 135 00 7,87500 1926 500 00 6,275 00 927 00 7,655 83 139 44 TuitIon Gas/Diesel RadIO Meals Lodging TUG MaIling Dues ServIce Contract Concrete Test Retainer Fee Dues Auto Parts WIpes Supplies Pnnter/Modem SemInar ProceedIngs/Ad Supplies ParkIng Lease/Malnt 2nd Half TIF Payment Light Tubes Signs ProfeSSIonal Services Photo Processing Subscnption Paying Agent Fees Salt Gasoline Day Planners Computers City Hall Project Sports Complex Internet Access Light Repair Cleaning Services GIS Data PreparatIon LIght Bulbs Supplies/Mileage/Parking 2nd Half TIF Payment Seminar 2nd Half TI F Payment Parts Deductible Consultant Services Property Purchase Legal Services Door ~, . Miller Excavating Haul Sand 1,689 59 MACA Class Registration 100 00 Minnesota Bookstore Books 2856 MN Chiefs of Police Ed Fndn Class Registration 430 00 . MN Chiefs of Police Assn Permrt 17.98 MN Sex Cnmes Investigators Membership 5000 NSP lighting System 44,44300 Polk Directories 945 19 Pony Express Reloaders Reloads 658 17 R W Kirchner & Assoc AppraIsal 1 ,000 00 Ra-Mar Plumbing Services 682 75 Reliable Appliance Vacuum Bags 2657 River Island Enterpnses Pressure Washer 2,66674 Rykal, Jason Mileage 3510 S&S Industnal Supply Shop Supplies 8946 Semler, John D & Kelly L 2nd Half TIF Payment 7,411 89 Simonet Furniture/Lake Elmo Bk 2nd Half TIF Payment 15,75000 St CroiX Animal Hospital ServIces 4500 St Croix Fire Equipment Parts 110 00 St CroIx Office Supplies Office Supplies 170 59 Schaffer, Joan Refund 3570 Schelen Gray Auto Electnc Regulator/Alternator 196 35 Schell, Scott Safety Shoes 5017 School Dlstnct 834 TIF 1 & TIF 4 Payments 126,738 35 Shlely Sand 986 75 Shilts, Cindy Mileage/Meetings 211 80 . Shortys Laundry 3706 Stack, Barrett Surveying Services 1,12500 Star Tnbune Employment Ad 32490 Stillwater Township Reimbursement 2,23830 TCOTC Class RegistratIon 2000 Transportation Components FIre ExtingUishers 9579 Trust-X First Aid Kit 11584 TWin CIties Service Center Service Agreement 197 86 Ultimate Data Computer Services 337 50 Valley Trophy Plaque 9607 Viking Office Products Supplies 362 31 Volt Temporary Services 1 ,1 09 03 Washington Co Chiefs of Police Membership 100 00 WashIngton Co HELM Hazardous Waste Fee 188 09 Wash Co Treasurer Notary Registration 2500 Wipers and Wipes Towels 8094 Yocum 011 Fuel Oil 238.68 Ziegler Parts 31981 FEBRUARY MANUALS Apple Valley Police Department Seminar 4000 State of Minnesota Truck Decals 1000 . The Capital Hilton Lodging 342 00 Umverslty of Minnesota Seminar 250 00 U S Postmaster Postage - Newsletter/Billing 1,605.54 . ADDENDUM Alrtouch Cellular ~eberg, Donald Metropolitan Council NSP Psychological Associates U S West Cellular Phones Meals SAC Gas/Electnc Class Registration Phones/Long Distance Total Due Approved by the ~Ity Council this 3rd Day of March, 1998 APPROVED FOR PAYMENT 6367 46.16 31,30000 13,13968 240 00 1.822 25 444.267 08 . . "'... . No 98-7 $40 00 GENERAL CORPORATE LICENSE STATE OF MINNESOTA CIty of StIllwater County of Washington WHEREAS, Umversal SIgns, Inc has paId the sum of Forty and 00/1 ODs Dollars to the Treasurer of saId CIty as requIred by the Ordmances of saId CIty and complzed wIth all the requIrements of saId Ordmances necessary for obtalmng thIs lzcenses NOW, THEREFORE, By order of the CIty Council, and by vzrtue hereof, the saId Umversal SIgns, Inc, 1033 Thomas Avenue, St Paul, MN 55104 zs hereby lzcensed and authorzzed as SIgn Erectzonfor the perzod of one year startmg February 18, 1998 and endmg February 18, 1999 subject to all the condItIOns and prOVISIOns of sazd Ordmances GIven under my hand and the corporate seal of the CIty of StIllwater thzs 3rd day of March A D 1998 Attest Mayor . No 98-6 GENERAL CORPORATE LICENSE STATE OF MINNESOTA Czty of Stillwater County of Washmgton $40 00 WHEREAS, M & W Water and Sewer Inc has paid the sum of Forty and 00/1 ODs Dollars to the Treasurer of saId CIty as reqUired by the Ordmances of said City and complzed with all the requzrements of said Ordmances necessary for obtalmng thiS lzcenses NOW, THEREFORE, By order of the CIty CounCil, and by virtue hereof, the said M & W Water and Sewer Inc, 2760 183rd Lane, Cedar, MN 5501118 hereby lzcensed and authorzzed as Excavtor for the perIOd of one year startmg Febntary 17, 1998 and endmg Febntary 17, 1999 subject to all the condztlons and prOVISIOns of satd Ordmances 1998 GIven under my hand and the corporate seal of the City of Stillwater thiS 3rd day of March A D Attest Mayor .1 ... No 98-9 $40 00 . GENERAL CORPORATE LICENSE STATE OF MINNESOTA City of Stillwater County ofWashzngton , . ~ l f . 1 . 1 WHEREAS, Nardlnl Fire Equipment Company has paid the sum of Forty and 00/100s Dollars to the Treasurer of said CIty as requzred by the Ordznances of said City and complied With all the requirements of said Ordmances necessary for obtalnlng thIS licenses NOW, THEREFORE, By order of the CIty CounCil, and by virtue hereof, the said Nardlnl Fire EqUipment Company, 405 West County Road E, Shorevzew MN 55126 IS hereby licensed and authorzzed as Fire ProtectIOn for the penod of one year startzng February 26, 1998 and endmg February 26, 1999 subject to all the conditIOns and prOVISIOns of said Ordmances Given under my hand and the corporate seal of the City of Stillwater thiS 3rd day of March A D 1998 Attest Mayor . No 98-8 $40 00 GENERAL CORPORATE LICENSE STATE OF MINNESOTA CIty of Stillwater County ofWashzngton of said ~VHEREAS, Webster Company fnc has paid the sum of Forty and 00/100s Dollars to the Treasurer Ord zty as reqUired by the Ordznances of said City and complzed With all the requzrements of said mances necessary for obtammg thiS lzcenses fnc PO ~OW, THEREFORE, By order of the City COllncIl, and by virtue hereof, the said Webster Company , ox 17124, St Paul MN 551 I 7 IS hereby lzcensed and authorzzed as Excavator for the perIOd of one Yoifeasr sdtaortldng February 24, 1998 and endzng Febntary 24, 1999 subject to all the conditIOns andprovlslons al r mances 1998 Given under my hand and the corporate seal of the Czty of Stillwater thiS 3rd day of lv/arch A D Attest Mayor "- ,-1',',_,-..- ., . .. . . . No 98-10 $40 00 GENERAL CORPORATE LICENSE STATE OF MINNESOTA City of Stillwater County of Washington WHEREAS, Keller Corporation has paid the sum of Forty and 00/100s Dollars to the Treasurer of said City as required by the Ordinances of said City and complzed with all the requirements of said Ordinances necessary for obtalmng thIS lzcenses NOW, THEREFORE, By order of the City Council, and by virtue hereof, the said Keller CorporatIOn, 320B St CroIX Trail North, PO Box 157, Lakeland MN 55043 IS hereby lzcensed and authorzzed as General Contractors for the perzod of one year starting February 26, 1998 and ending February 26, 1999 subject to all the condltzons and provIsIons of said Ordinances 1998 Given under my hand and the corporate seal of the City of Stillwater thIS 3rd day of March A D Attest Mayor - ,. :.-.- ... ~il~te~ THE BIRTHPLACE OF MINNESOTA i) . 1 REQUEST FOR INSTALLATION OF BANNER APPLICANT ~~ cA S-M(ll<-~~ ORGANIZATION O..::.~-. ~S~lIL.u(v~...,y G/)a..'Y) ~r O~ L6fY'(Y\f.(-(i~ ADDRESS -PO 6~L 5"'1 ~ TELEPHONE q-?.:R-400 i I 2 3 4 ACTIVITY BEING PROMOTED BY PROPOSED BANNERS \Q ;-, k ~ ~ \ \ 1./)cJ-er 5 BANNER LOCATION REQUESTED Jb1 o o Main Street at Olive Street (Mad Capper)* North Main Street -100 Block (Kolhners)* . Chestnut Street at Union Alley (Flrstar Bank) 6 *MnDOT APPROVAL REQUIRED FOR MAIN STREET LOCATIONS DA TE~- TO BE DISPLAYED ~..A-V\ e. ~ -;J I, 10 q ~ J COMPANY INSTALLING BANNER ~... - ~cr h _~~ n S Address ;)~ d-- d~^(I(ne/6.tl) :5.-1 Phone i.;jp -OIc.J~1 L.j 7 FOR OFFICE USE ONLY D City D MnDOT Date Date (Required for Main Street Locations) Installer venficatlon Date . BANNER REQUIREMENTS ATTACHED CITY HALL 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE 612-439-6121 ... . . . RESOLUTION #98- APPROVAL AlLuSIDUAL EQUITY TRANSFERS AND OPERATIN';~iANSFERS FOR END OF YEAR 1997 ) WHEREAS, there are debt servIce and nnprovement funds whIch have no oblIgatIons or interest outstandmg, and WHEREAS, there are specIal revenue and capItal prOject funds that are m need of funds for payment of oblIgatIons prevIOusly approved by the CIty CouncIl NOW, THEREFORE, be It resolved, by the CIty CouncIl of the CIty of StIllwater that the followmg be approved as of December 31, 1997 ResIdual Eqwty Transfers From Fund No Amount To Fund No 310 385 $ 37,205.01 $210,24591 551 551 Operatmg Transfers From Fund No Amount To Fund No 551 551 551 $ 24,000 $ 8,000 $200,000 200 225 425 Adopted by councIl thIs 3rd day of March, 1998 Attest CIty Clerk Amount $ 37,20501 $210,24591 Amount $ 24,000 $ 8,000 $200,000 Mayor RESOLUTION NO 98-49 APPROVAL OF COOPERATING PURCHASING AGREEMENT BETWEEN THE CITY OF STILLWATER AND STATE OF MINNESOTA BE IT RESOLVED by the City CouncIl of StIllwater, Mmnesota, that the Agreement between the City of StIllwater and the State of Mmnesota for cooperatIve purchasmg IS hereby approved, and the Mayor and appropnate City staff are authonzed to sign said Agreement Adopted by Council tlns 3rd day of March, 1998 Jay KImble, Mayor ATTEST Morh Weldon, City Clerk -/' . . . STATE OF MINNESOTA DEPARTMENT OF ADMINISTRATION MATERIALS MANAGEMENT DIVISION . COOPERATIVE PURCHASING AGREEMENT STATE CONTRACTS WHEREAS, the CommiSSioner of Administration of the State of Minnesota, procures for State Agencies through competitive bidding various supplies, commodities and equipment, which are then ordered by or for State Agencies, and WHEREAS, the State Legislature by Minnesota Statute, Sec 471.59 Subd 10, has authorized the State and ItS Political SubdiVIsions to enter Into agreements to exercise Jointly the governmental powers and functions each has indiVidually, and WHEREAS, the State and (the) rlJu Gf ~ II { ijOJu,- wish to combine their purchaSing functions as ~clfically prOVided below so that the State Political SubdiVIsion may avail Itself of the prices which have been agreed upon by the State and ItS vendor THEREFORE, It IS the purpose of thiS agreement to make available to the aforementioned Political SubdiVIsions the commodities as listed on the State's contract Index and contracts at the pnces and terms as are available to the State, except delivery charges, under said contracts entered Into under competitive bidding pursuant to Minnesota Statute, Chapter 168, by the CommiSSioner of Administration IT IS AGREED that If the Political SubdiVIsion chooses to buy any of the commodities from any such State contracts, It Will Issue purchase orders In accordance With all conditions, terms, speCifications and prices stated In such contracts and Will send the purchase orders directly to the vendors who entered Into the _ntracts The Political SubdiVIsion also agrees to make payment directly to the vendor In accordance With ItS established procedures and conditions and terms of the contract Neither the State nor ItS purchasing agent, personally, or officially, assumes any responsibility for the accountability of funds expended hereunder by the Political SubdiVIsion, or the issuance or non-issuance of any purchase order by the Political Subdivision The Political SubdiVISion further agrees to save and hold the State harmless from any loss, damage or expense arising from thiS agreement or from any purchase order Issued by the Political SubdiVIsion This Agreement expires on June 30,1998. Each party agrees that it will be responSible for Its own acts and the results thereof, to the extent authOrized by law, and shall not be responSible for the acts of the other party and the results thereof In particular, the Political SubdiVISion shall be responSible for any purchase order Issued by It The Political Subdivision's liability shall be governed by the proviSions of Minnesota Statute Chapter 466 and the State's liability shall be governed by the prOVISions of Minnesota Statute 3 736 (Title) STA1f6f~'7?l~,f- ( BY. ~ f//. If~( ~ Dlre~1 -Matenals Manage~ ~ ;)-(7-9PJ [1~/O~'t(-Z) (Date) POLITICAL SUBDIVISION BY . (Address) 1997-1998 Perm,t Number/Fax Secunty Access Code (Date) k)D1-f~d-1 43u- f6t;;OC] RESOLUTION NO 98-50 APPROVING 1998 LABOR AGREEMENT BETWEEN CITY OF STILLWATER AND LOCAL 517 COUNCIL NO 14 OF THE AMERICAN FEDERATION OF STATE COUNTY AND MUNICIPAL EMPLOYEES, AFL-CIO BE IT RESOLVED by the City CouncIl of Stillwater, Mmnesota, that the Labor Agreement between the City of StIllwater Loca1517, CouncIl No 14 of the Amencan FederatIon of State, County and Mumclpal Employees, AFL-CIO, for the penod January 1, 1998 through December 31, 1998, attached hereto as Exlnblt "A", IS hereby approved Adopted by CouncIl tlns 3rd day of March, 1998 Jay KImble, Mayor Attest Morll Weldon, City Clerk . . . I ,e . . , MEMORANDUM TO Mayor and CouncIl FR City CoordInator RE. 1998 Labor Agreements- AFSCME and FIre DA February 27, 1998 Discussion: Accompanymg tins memo are the 1998 labor agree~ents for AFSCME, Local 517 and the StIllwater FIre Association The agreements contain the following changes' AFSCME . 1 Increased salary and lon~evlty schedules by 3% . 2 EstablIshed Employer contnbutIon to hosplt~medical msurance as follow. EffectIve January 1, 1998, the Employer Will contnbute up to Thee Hundred and Seventy-five Dollars ($37500) per month, per employee, toward group health msurance including dependent coverage 3. One year agreement beginnmg January 1, 1998 and ternunatIng on December '3 I , 1998 4 Deleted existIng ArtIcle I, Preamble, and replaced With the followmg' , ARTICLE I. PURPOSE OF AGREEMENT , This AGEEEMENT is entered into between the City of StIllwater heremafter called the EMPLOYER, and Local .No 517, American Federation of State, ~ounty, and Mumclpal Employees, hereinafter called the UNION The mtent and purpose of this AGREEMENT IS to' 1 1 EstablIsh certam hours, wages, and other conditIons of employment; 12 , EstablIsh procedures for the resolutIon of disputes concenu~g thiS AGREEMENT'S interpretatIon and/or applIcatIOn; '( .' ,- , . ,t . t ,. I 1 3 SpecIfy the full and complete understandIng of the partIes; and . .. 14 Place In wntten form the partIes' agreement upon terms and condItIons of employment for the duratIon of tlns AGREEMENT The EMPLOYER and the UNION, through thIS AGREEMENT, contInue theIr dedIcatIon to the hIghest qUalIty publIc servIce Both parties recogmze tlns AGREEMENT as a pledge oftlns deCISIon 5 Added new artIcle 2 2 to- ArtIcle II, RecogmtIon, as follows 2 2 In the event the EMPLOYER and the UNION are unable to agree as to the InclUSIOn or exclUSIon of a new or modified job class, the Issue shall be submitted to the Bureau of MedIatIon ServIces for determinatIon 6 Added new articles 33 and 3 4-to ArtIcle III, Umon Secunty, as follows 3 3 The UNION may designate certaIn employees from the bargainmg unIt to act as stewards and shall mform the EMPLOYER In wntmg of such chOIce 34 The EMPLOYER agrees to make space aV81lab1e on the EMPLOYER bul1etm board for the postmg of OffiCIal UNION notIce(s) and announcements . 7 Amended Article IV, Hours of Work, as follow~ a Deleted ArtIcle 4.1 and replaced WIth new artIcle as follows 4 1 The sole authonty In work schedules IS the EMPLOYER. The normal workday for a full-tIme employee shall be eight (8) hours 'The normal workweek for a full-time employee shall be forty (40) hours, Monday through Friday b Deleted the first two (2) paragraphs of Article 4 2 ArtIcle 4 2 now reads as follows 4 2 ServIce to the publIc may reqwre the establishment of regular ShIftS for some employees on a d81ly, weekly, seasonal or annual basIS other than the normal work schedule The Employer WIll gIve seven (7) days advance notice to the employees effected by the establIshment of workdays dIfferent from the employee's normal work schedule c , Added new -ArtIcle 4 5 to read 45 In the event that work IS rclquJred-because of unusual cIrcumstances such as (but not lImIted to) fire, flood, snow, sleet or breakdown of munI~Ipal , - , .- , . . . ~ eqwpment or facilitIes, no advance notIce need be given It is not required that an employee workIng other than the normal workday be scheduled to work more than the workday. Each employee has an obligatIon to work overtime or call backs If requested unless unusual circumstances prevent the employee from so working. 8 Amended Article XI 3 to read. 11 3 An employee who IS called to duty during the employee's scheduled off- duty time shall receive a mInimum of two (2) hours pay at one and one- half(1 ~) times the employee's base pay rate. An extension or early report to a scheduled sluft for duty does not qualify the employee' for the two (2) hour minimum 9. Deleted Articles 13 6 and 13 8 (13 7 renumbered to 13 6) 10 Deleted existing ArtIcle 144 and replaced WIth. 14 4 Probationary periods'. 1 All newly hired or relured employees WIll serve a SIX (6) months' probatIonary penod 2 All employees will serve a SIX (6) month probatIonary period III any Job classIfication III wluch the employee has not served a probationary penod 3. At any tIme during the probatIonary period a newly lured or rehired employee may be terminated at the sole <!IscretIon of the EMPLOYER " 11 Added new Article XXI, Dlsclpl!lle, as follows ARTICLE DISCIPLINE 21 1 The EMPLOYER WIll disciplIne employees for just cause only DisciplIne will be III one of~e follo~ng forms' a) Oral reprimand, b) - Wntten reprimand, ~ c) Suspension; d) DemotIon, or e) Discharge 21 2 ~usp~nsiolJ.s, demotIons and discharges ~ll be III wntten form 21 3 _ Wntten reprimands, notIces of suspensIOIi, notIces of demotion and -notIces of discharge which are to become part of ail Etiiployee's personnel fiJe shall be read and acknowledged by signature of the Employee " 3 ~ , Employees and the UNION Will receIve a copy of such repnmands and/or . notIces 21 4 Employees may examIne theIr own IndIVIdual personnel files at reasonable tunes under the dIrect supemSIon of the EMPLOYER 21 5 Employees Will not be questIoned concennng an InvestigatIon of the dIscIplinary actIOn unless the employee has been gIven an opportunIty to have a Union representative present at such questIomng 21 6 Gnevances relatIng to thIs ARTICLE shall be ImtIated by the UNION at Step 3 of the gnevance procedure under ArtIcle XIII of this AGREEMENT - 12 Renumbered Waiver to Arttcle XXII 13 Renumbered T enp,inatIon to Arttcle XXIII (and change agreement dates to January 1, 1998 through Decemb,er 31, f998) " STILL W,A TER FIRE ASSOCIA nON 1 Increased salary and longevIty schedules by 3 % 2 Amended Article IV, Insurance, to read as follows EffectIve January 1, 1998 the Employer Will contrIbute up to Three Hundred and Seventy FIve dollars ($37509) per month per employee group health Insuraqce IncludIng dependent coverage . 3 Amended Article VII as shown on page five (5) of the agreement (Note the reason for thIns to correct a: language problem that was Inserted in the contract about 1984 I can explain thIs more fully at the me~tIng If necessary) 4 Amended Article XVII to prOVIde for a one year contract (January 1, 1998 through December 31, 1998) , ' , . The AFSCME contract contains several changes The changes were made to !nclude language that IS more understandable than the present language and tq prOVIde addItIOnal condItIons of employment (such as ArtIcle XXI dIscIplIne) RecommendatIon Adopt resolutIons approvIng 1998 labor agreements for AFSCME and FIfe AssocIa~IOn . , . 4 <, -- . AGREEMENT BETWEEN THE CITY OF STILLWATER AND LOCAL 517 COUNCIL NO. 14 OF THE AMERICAN FEDERAL OF STATE, COUNTY AND MUNICIPAL EMPLOYEES, AFL-CIO . . JANUARY 1, 1998 - DECEMBER 31, 1998 . TABLE OF CONTENTS Article Title Page I Purpose of Agreement 1 II Recognition 1 III Union Security 1 IV Hours of Work 2 V Part Time Employees 3 VI Holidays 3 VII SIck Leave 4 VIII Vacation 6 IX Severance Pay 7 X Leaves 7 XI Wages 8 . XII Overtime 9 XIII Grievance Procedures 9 XIV Seniority 11 XV Work Force 12 XVI Insurance 13 XVII General ProvIsions 13 XVIII Savings Clause 14 XIX Employer Authority 14 XX Employee Rights 14 XXI DIscipline 15 XXII Waiver 15 XXIII Termination 16 Appendix A 1998 salary schedule 17 Appendix B Longevity schedule 18 Exhibit C Working out of Classification 19 . . ARTICLE I. PURPOSE OF AGREEMENT. . . This agreement IS entered Into between the City of Stillwater hereafter called the EMPLOYER, and Local No 517, Amencan Federation of State, County and MUniCipal Employees, hereinafter called the UNION The Intent of and purpose of this agreement IS to. 1 1 Establish certain hours, wages and other conditIons of employment, 1 2 Establish procedures for the resolution of dIsputes concerning this AGREEMENT'S interpretation and/or application, 1 3 Specify the full and complete understanding of the parties, and 1 4 Place In wntten form the parties' agreement upon terms and conditions of employment for the duration of this agreement The EMPLOYER and the UNION, through thIs AGREEMENT, continue their dedication to the highest quality public service Both parties recognize this AGREEMENT as a pledge of this decIsion ARTICLE II. RECOGNITION. 2 1 The Employer recognizes the Umon as the exclusive representative In a umt defined as All employees of the City of Stillwater who are public employees within the meamng of Minnesota Statutes 179A 03, Subd 14 excludIng supervisory and confidential employees, essential employees, employees of the Stillwater Public Library Board and all employees of the Public Works Department and Parks and Recreation Department 2 2 In the event the EMPLOYER and the UNION are unable to agree as to the inclUSion or exclUSion of a new or modified Job class, the Issue shall be submitted to the Bureau of Mediation Services for determination ARTICLE III. UNION SECURITY. 3 1 The Employer agrees to deduct the Umon dues from the pay of those employees 1 who Individually request In wntlng that such deductions be made The amounts to . be deducted shall be certified to the Employer by a designated representative of the Union, and the aggregate deductions of all employees shall be remitted together With an Itemized statement, to the designated representative by the first of the succeeding month, after such deductions are made Any fair share fee collected shall be processed In accordance With Minnesota Statutes 179 65, Subd 2 3 2 The Union agrees to Indemnify and hold the Employer harmless against any and all claims, SUitS, orders or Judgments brought or Issued against the Employer as a result of any action taken or not taken by the Employer under the provIsions of thiS article 33 The UNION may desIgnate certain employees from the bargaining Unit to act as stewards and shall Inform the EMPLOYER In wntlng of such chOice 3 4 The EMPLOYER agrees to make space available on the EMPLOYER bulletin board for the posting of offiCial UNION notlce(s) and announcements ARTICLE IV. HOURS OF WORK 4 1 The sole authonty In work schedules IS the EMPLOYER The normal workday for a full-time employee shall be eight (8) hours The normal workweek for a full-time employee shall be forty (40) hours, Monday through Fnday . 4 2 Service to the public may require the establishment of regular shifts for some employees on a dally, weekly, or seasonal or annual basIs other than the normal work schedule The Employer Will give seven (7) days advance notice to the employees effected by the establishment of workdays different from the employee's normal work schedule 43 All employees shall be scheduled a one-half (1/2) hour unpaid lunch break 4 4 All employees work schedules shall provide for at least one 15-mlnute rest period dUring each one-half shift The rest period shall be scheduled at the middle of each one-half Shift, whenever possible Employees who are authOrized to work beyond their regular qUitting time shall receive a rest period If one IS necessary due to length of overtime authOrization 4 5 In the event that work IS required because of unusual circumstances such as (but not limited to) fire, flood, snow, sleet or breakdown of mUnicipal eqUipment or faCIlities, no advance notice need be given It IS not required that an employee working other than the normal workday be scheduled to work more than the workday Each employee has an obligation to work overtime or call backs If 2 . . requested unless unusual cIrcumstances prevent the employee from so working ARTICLE V. PART TIME EMPLOYEES. 5 1 Part-time employees shall be eligIble to earn all employee benefits on a pro rata basIs according to the follOWing schedule provided that such employees work regularly scheduled hours In each pay period, as opposed to being subject to call or to work when available Averaae Work Hours Per Week Pro Rate Percentaae of Benefits, 14 - 24 24 - 35 36 or more 50 percent 75 percent 1 00 percent 5 2 Part-time employees shall be paid an hourly rate computed by dividing the full-time annual rate for which they would be eligible by 2,080 hours 5 3 Part-time employees who become full-time employees shall be given credit for a forty (40) hour workweek for determining the salary step based on the length of service . 5 4 Employees employed by the employer on a seasonal or temporary basIs for not more that 67 work days per calendar year either In a full time or part time capacity (more than 14 hours per week) Will be paid a rate to be determined by employer for the term of their employment Such employees Will not be eligible for any benefits under thiS agreement ARTICLE VI. HOLIDAYS. 6 1 Holidays with pay are defined as New Year's Day January 1 Martin Luther King Day The third Monday In January Washington and Lincoln's Birthday The third Monday In February Memorial Day The last Monday In May Independence Day July 4 Labor Day The first Monday In September Veteran's Day November 11 Thanksgiving Day The 4th Thursday In November Day after Thanksgiving The fourth Friday In November Christmas Day December 25 Floating Holiday One per year Christmas Eve Day or New Year's Eve Day December 24 or December 31 . 3 Employees shall be eligible for holiday pay provided they are on paid status on the . day before and the day after the holiday 62 When a holiday falls on Saturday, the preceding Fnday shall be observed as the holiday When a holiday falls on Sunday, the follOWing Monday shall be observed as the holiday 6 3 Chnstmas Eve or New Year's Eve Will be a split work force The schedule for these two (2) holidays to be approved by the Department Head 64 Dunng the first calendar year of employment any new employee must be hired before June 30th to be eligible to receive the floating holiday Any new employee hired after June 30th shall be eligible to receive one-half (1/2) floating holiday ARTICLE VII. SICK LEAVE. 71 Sick leave shall be earned by full-time employees at the follOWing rates a From SIX (6) months to one (1) year, one (1) week at full pay b From one (1) year to two (2) years, one (1) additional day per month c From two (2) to five (5) years, four (4) weeks at full pay, mne weeks at half pay . d From (5) to ten (10) years, thirteen (13) weeks at full pay, thirteen (13) weeks at half pay e From ten (10) to fifteen (15) years, thirteen (13) weeks at full pay, thlrty-mne (39) weeks half pay f From fifteen (15) to twenty years, twenty-sIx (26) weeks at full pay, twenty-sIx (26) weeks at half pay g From twenty (20) to twenty-five (25) years, thlrty-mne (39) weeks at full pay, thirteen (13) weeks at half pay h Over twenty-five (25) years, 52 weeks full pay A week shall be considered to be five (5) working days Sick leave benefits shall accrue on the January 1 st Immediately preceding the anniversary date of employment 72 Sickness disability benefits usage shall be subject to the follOWing conditions a An employee may use the full entitlement only once annually b Any days used by an employee must be replaced at the follOWing earning rate employees shall earn Sickness disability leave at the rate of sixteen (16) hours for each month worked c Sickness disability leave time cannot be earned dunng the time an employee 4 . . . . d IS on sick leave Sick leave earned back shall be figured on a pro rata basIs each month with no earn back of leave for that portIon of sick leave used dunng the month Sickness disability leave time shall be earned as a replacement for used leave time by only those employees who have utilized the benefit Sick leave used last shall be replaced first 7 3 Sick leave may be authonzed for the follOWing reasons With the limitations as specified a For Illness or InJury, dental or medical treatment for the employee SIck leave usage by the employee may be subject to approval by the Department Head The Employer may require venficatlon for an absence of three days or more, from a recognized medical authonty attesting to the necessIty of the leave, ability to return to duty or other informatIon deemed necessary b In the event a pregnant employee elects to resign her employment because of pregnancy, such employee Will be paId for accumulated SIck leave up to but not exceeding 15 work days c Sick leave use for senous Illness of the employee's spouse, minor children or employee's parents living In the household shall be as established In the City'S personnel policy 7 4 Should Illness occur whIle an employee IS on vacation the penod of Illness may be charged to Sick leave and the charge to vacatIon reduced accordingly An employee requesting such a change may be required to submit a wntten statement from a physIcian attesting to Illness and the penod of disability 7 5 Any employee receiving worker's compensation benefits because of Job connected Injury or Sickness shall, If he/she assigns hIS check to the City receive full wages for that penod Or, If any employee IS receiving worker's compensation benefits and does not assign his/her check, he/she Will be paid for the dIfference between worker's compensation allowance and hIs/her regular weekly pay Sick leave shall then be figured on a prorated baSIS With no deduction of leave being made for that portion of the employee's absence which IS covered by worker's compensation Insurance Sick leave Will be suspended after benefits have been exhausted, however, an employee who has fulfilled all of the reqUirements for a vacatIon which has not been taken may request vacation pay dUring disability After all Sick leave benefits have been exhausted, any disabled employee may apply In wntlng for an authonzed 5 leave of absence without pay, provided that the period of such leave of absence . when added to the period dUring which benefits have been paid shall not exceed one (1) year Such application shall be accompanied by a physIcian's certificate stating that such disabled employee has not been able to return to work Upon return to active employment, the employee shall retain all accumulated service credit for time worked prior to his/her disability, but shall receive no service credit for the period of absence ARTICLE VIII. VACATION. 8 1 All full-time employees shall be entitled to the follOWing vacation schedule From 0 through 12 months of employment From 1 year through 4 years of employment After 4 years through 10 years of employment After 10 years through 15 years of employment After 15 years 5/6 days per month 10 days per year 15 days per year 20 days per year One (1) additional day for each year up to twenty years for a maximum of 25 days A day IS equal to eight (8) hours 8 2 Vacations shall be granted at the time requested by the employee upon approval of Department Head If the nature of the work makes It necessary to limit the . number of employees on vacation at the same time, the employee With the greater departmental seniority shall be given his chOice of vacation period 8 3 If a holiday occurs dUring the calendar week In which a vacation IS taken by an employee, the employee's vacation used shall be reduced by one work day 8 4 Any employee who IS laid off, discharged, retired or separated from the service of the Employer for any reason, prior to taking his vacation, shall be compensated In cash for the unused vacation he has accumulated at the time of separation 8 5 Vacation may be taken In Increments of less than a day With the approval of the Department Head 8 6 Vacation time can be accumulated up to eighty (80) hours and used In the follOWing year Vacation In excess of eighty (80) hours at the end of the year shall be paid on the second (2nd) payday In January at the rate of pay In effect at the end of the prevIous year 8 7 Vacation shall accrue on January 1 st Immediately preceding the anniversary date of employment 6 . . . . ARTICLE IX. SEVERANCE PAY. 9 1 All permanent employees who leave the employment of the City because of retIrement, resignation or death shall receive pay for 100 percent of unused accrued vacation and compensatIon time 9 2 All permanent employees who retire due to age or phYSical disability and are eligible to receIve PERA retirement benefits, shall receive one-half of unused dIsability benefits prOViding he or she had been employed with the City In a permanent, full time position for a penod of not less than ten (10) years 93 In the event of death while stili employed, the surviVing spouse, If any, of If no surviVing spouse, minor children, If any, or employee's estate shall be entItled to such severance pay In the same amount as though such employee had retired due to age or phYSical disability as above prOVIded ARTICLE X. LEAVES. 10 1 Funeral Leave a An employee shall be granted a paid funeral leave of up to three (3) workIng days In each case of death of the Immediate family Immediate family shall be defined as the employee's spouse, children, parents, Siblings, grandparents, grandchildren and shall Include parents and Siblings of the employee's spouse Such leave shall not be deducted from any other accumulated leave Additional leave days may be granted by the Employer, should the circumstances warrant the additIonal days b One day With pay shall be allowed In the event an employee IS selected to be a pallbearer In a funeral c Emergency leave With pay for relatives not speCified In 10 1 a shall be as speCified In the City'S personnel policy 10 2 Employees shall be granted a leave of absence With pay any time they are required to report to JUry duty or JUry service All fees shall be returned to the Employer except those paid for duty on the Employee's normal day off and those for meals and mileage Any hours not on JUry duty shall be worked 10 3 Notice An employee uSing JUry duty or funeral leave shall notify the Employer of such Intent as soon as the necessity of such leave IS known 7 10 4 Unpaid leaves for a limited penod, not to exceed SIX months, may be granted for any . reasonable purpose, and such leaves may be extended or renewed for any reasonable period Employees shall submit a wntten request for personal leave to the Cltv Council All personal leaves shall be without compensation 1 Aoollcatlon for Leave Any request for a leave of absence without pay shall be submitted In writing by the Employee to the Employer or his designee The request shall state the reason the leave IS being requested and the length of tIme off the employee desires 2 Employees shall be returned to the pOSition In their department If the leave IS for Sixty (60) days or less and to theIr classification In their department If the leave IS In excess of SIXty (60) days 10 5 Union Business Employees elected to a Local Union office or selected by the Union to do work whIch takes them from their employment WIth the Employer, shall at the written request of the Union be granted a leave of absence 10 6 Maternltv Maternity leave, not to exceed SIX (6) months, shall be granted at the request of the Employee 10 7 Educational Leave of absence shall be granted In accordance With the personnel regulations . ARTICLE XI. WAGES. 11 1 Employees shall be paid In accordance With the attached salary and longevity pay schedules marked Appendix A-1 (Monthly Salary Schedule) and Appendix B (Monthly Longevity Pay Schedule) 11 2 Incumbent employees Will move Into the salary schedule In accordance With their length of service 11 3 An Employee who IS called to duty dUring the employee's scheduled off-duty time shall receive a mlnumum of two (2) hours pay at one-half (1 %) times the employee's base pay rate An extension or early report to a scheduled shift for duty does not qualify for the two (2) hour minimum 11 4 All permanent, full-time employees shall receive monthly longevity pay according to Appendix B Longevity pay shall be based on employee's length of service With the Employer 11 5 Employees who are required to work exclUSively at a higher classification In thiS 8 . . . . bargaining Unit shall receIve working out of claSSificatIon pay as prOVIded for In Exhibit tiC" 11 6 In the event an employee is promoted to a hIgher claSSification, the employees compensatIon shall be Increased by 5% to the next highest step of the higher claSSification ARTICLE XII. OVERTIME. 12 1 Time and one-half the employee's regular hourly rate of pay shall be paid for work performed In excess of the normal workweek of forty (40) hours Compensated leave shall be considered worked hours for the purpose of determining eligibility for overtime compensation 12 2 Distribution Overtime work shall be distributed as equally as practical to qualified employees 123 Overtime shall be calculated to the nearest fifteen (15) minutes 124 Employees who elect to take compensatory tIme off In lieu of overtIme pay, shall earn compensatory time at the rate of time and one-half Compensatory time off shall be scheduled at the mutual convenience of the employer and employee Employees shall not be allowed to accrue more than forty (40) hours of compensatory tIme or carry over more than forty (40) hours of compensatory time Into the next calendar year WIthout permISSion of employee's supervIsor ARTICLE XIII. GRIEVANCE PROCEDURES. 13 1 Definition of Grievance A gnevance IS defined as a dispute or disagreement as to the interpretation or application of speCific terms and conditions of thiS agreement An employee has the right to have Union representatIon 13 2 Oraanlzatlon Reoresentatlves The City Will recognize representatives deSignated by the Union as the grievance representative of the bargaining Unit haVing the duties and responsibilities established by thiS artIcle 13 3 Pr9c::~~slna of Grievance The aggneved employee's representatIve shall be allowed a reasonable amount of time Without loss In pay when a grievance IS investigated and presented to the Employer dunng normal working hours provided the employee and employee representative has notified the deSignated supervisor 13 4 Grievance Procedure Gnevances shall be processed In the follOWing manner 9 Step 1 Step 2 Step 3 Step 4 The Union Steward, with or without the employee, shall take up the grievance or dispute with the employee's Immediate supervisor Within ten (10) days of the employee's knowledge of Its occurrence The supervisor shall respond Within five (5) workdays . If the grievance IS not settled In Step 1, It shall be referred In writing to the City Council, or theIr designee, WIthin ten (10) working days after the designated supervisor's answer In Step 1 The Employer representative shall discuss the grievance Within ten (10) working days With the employee and the Union representative at a time mutually agreeable to the parties If the grievance IS settled as a result of such a meeting, the settlement shall be reduced In writing and signed by the Employer representative and the Union If no settlement IS reached, the Employer representative shall give written answer to the Union Within ten (10) days follOWing their meeting If the grievance IS not settled In Step 2 and the Union desires to appeal, It shall be referred by the Union In writing to the City Council or their designee Within ten (10) working days after the Employer's response In Step 2 A meeting between the City Councilor their designee, and the Union shall be held at a time mutually agreeable to the parties If the grievance IS settled as a result of such a meeting, the settlement shall be reduced to writing and signed by the City Councilor their designee and the Union If no settlement IS reached, the City Councilor their designee shall give written answer to the Union WIthin ten (10) working days follOWing the meeting . Arbitration If the grievance IS not settled In accordance With the foregoing procedure, either party may refer the grievance to arbitration Within ten (10) working days after the Union's receipt of the Employer's written answer In Step 3, as provided In Minnesota Statutes, Section 179 70 The selection of an arbitrator shall be made In accordance With the "Rules Governing the Arbitration of Grievances" as established by the Public Employment Relations Board a The arbitrator shall have no right to amend, modify, nullify, Ignore, add to or subtract from the terms and conditions of the contract The arbitrator shall consider and decide only the specific Issue(s) submitted In writing by the City and the Employee and the Union, and shall have no authOrity to make a deCISion on any other Issue not so submitted 10 . . . . b The arbitrator's decIsion shall be submItted In wntlng wIthin thirty (30) days following close of the heanng or the submission of bnefs, by the parties, whichever be later, unless the parties agree to an extension The arbitrator shall be Without power to make deCISions contrary to or Inconsistent With or modifying or varying In any way, the application of laws, ordInances or rules and regulatIons havIng the force and effect of law The deCISion shall be based solely on the arbitrator's Interpretation of application of the express terms of the Agreement and to the facts of the gnevance presented The parties may, by mutual wntten agreement agree to submit more than one gnevance to the arbitrator provided that each gnevance Will be considered as a separate Issue and each on ItS own ment c The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the City and the Union, provided that each party shall be responsIble for compensatIng ItS own representative and witnesses If either party desIres a verbatIm record of the proceedIngs, It may cause such a record to be made, proVIded It pays for such a record If both parties desire a verbatim record of the proceedIngs, the costs shall be shared equally , 13 5 Waiver If a gnevance IS not presented Within the time limits set forth above, It shall be consIdered "waived" If a gnevance IS not appealed to the next step WithIn the speCified time limit or any agreed extension thereof, It shall be conSidered settled on the baSIS of the Employer's last answer If the Employer does not answer a gnevance or an appeal therefore Within the specified time limits or any agreed to extenSion, the employee and the Union may elect to treat the gnevance as denied at that step and appeal the gnevance to the next step The time limit In each step may be extended by mutual wntten agreement of the City and the Union In each step The term "working days" as used In thiS Article shall mean the days Monday through Fnday, inclUSive, exclUSive of holidays 13 6 Record All documents, communications and records dealing With a gnevance shall be filed separately from the personnel files of the Involved employee(s) ARTICLE XIV. SENIORITY. 14 1 Senlonty means an employee's length of continuous service With the City and by Job claSSification 11 14 2 On January 1 and July 1, the Employer shall establish semonty lists showing the . continuous service of each employee A copy of the semonty lists shall be furnished to the Umon when It IS posted 14 3 Breaks In Continuous Service An employee's continuous service record shall be broken by voluntary resignation, discharge for Just cause and retirement 14 4 Probatlonarv oenods 1 All newly hired or rehired employees Will serve a SIX (6) month probationary penod 2 All employees Will serve a SIX (6) month probationary penod In any Job classification In which the employee has not served a probationary penod 3 At any time dunng the probationary penod a newly hIred or rehired employee may be terminated at the sole discretion of the Employer ARTICLE XV. WORK FORCE. 15 1 Any vacancy or newly created pOSition In a department Will be posted In a conspIcuous place In all departments where employees Within the bargaining umt work Such notice shall be posted for at least five (5) workdays pnor to filling such vacancy or newly created position Whenever practicable, vacancies shall be filled . from among the present employees In the department, givIng first consideration to semorlty and qualification If Jt becomes necessary In filling a vacancy to bypass an employee's semonty, reasons for said demal shall be given In wntlng to such employee No vacancy shall be reduced In classification by the Employer Without first being offered In the bidding process 15 2 A reduction of the work force will be accomplished on the basIs of senlonty and Job classificatIon provided all probationary and temporary employees In the classlficatlon(s) where the layoff occurs are laid off first In the event of layoffs or a reduction of the work force, employees may exercise their semonty rights to a Job classification of a higher, the same or lower pay Within the bargalmng umt provided that all Job relevant qualifications between employees are equal 15 3 Employees shall be recalled from layoff according to semorlty and Job classification No new employee shall be hired for a Job classification which a layoff has occurred untIl all employees on layoff status Within that Job classification have been given ample opportumty to return to work Within twenty-four (24) months of said layoff The City Will notify employees on layoff to return to work by registered mall at the employee's last recorded address The employee must return to work Within three (3) weeks of receipt of thiS notice In order to be eligible for reemployment 12 . . . . ARTICLE XVI. INSURANCE. 16 1 Effective January 1, 1998, the Employer Will contribute up to Three Hundred and Seventy-five dollars ($375 00) per month per Employee for group health Insurance Including dependent coverage 16 2 The CIty shall proVide a $20,000 life Insurance policy for all permanent employees 16 3 Employees hIred prior to December 31, 1988 and who retIre after 10 continuous years of City service and who are eligible to receive PERA benefits shall be allowed to continue their medical Insurance coverage at City expense until their death If said employee provided dependent coverage for hlslher spouse prior to his/her retirement, the City shall pay saId dependent's coverage untIl death 164 Dental Ten dollars ($1000) of the maximum may be utilized toward dental Insurance ARTICLE XVII. GENERAL PROVISIONS. 17 1 Neither the Union nor the Employer shall dIscriminate against any employee because of Union membership or nonmembershIp, nor because of age, race, creed, gender, color, religIOUS belief, sexual or affectlonal preference 17 2 The Employer agrees to recognize stewards and alternates as certified by the Union subject to the following stipulatIons 1 Employee Union officers shall be granted a reasonable amount of time off Without pay dUring work hours for unIon business, provIded they notify their designated supervIsor. 2 Nonemployee representatives of the Union shall be permitted to come on the premises of the Employer for the purpose of investigating and discussing gnevances If they first notify the Employer's designee and prOVIded the Union representative does not Interfere With the work of the employees 17 4 Work Rules The Employer shall have the right to establish work rules and personnel poliCIes which shall be equitably and Uniformly applied Prior to the effective date, any work rule or policy shall be posted on all bulletin boards for a period of ten (10) consecutive workdays In addition, copies shall be furnished to the Union, and when effective, all eXisting rules and poliCies shall be furnished to all employees New employees shall be furnished a copy of all work rules when hired 17 5 City Will prOVide all training required by the City at City expense 13 17 6 Any subject matter placed In the Employee's personnel file which could be . detrimental to the Employee's future promotion, transfer, present or future employment, shall be served upon the Employee In writing Such matter shall be a proper subject for the grievance procedure All materials In any Employee's file shall be available for the Employee's inspection 17 7 Mlleaae The City Will reimburse Employees for the use of personal automobiles for authOrized City business at the rate of 30 cents per mile 17 8 The Employer shall provide required Uniform articles and equipment to Secretary/Dispatchers and Community Service Officers ARTICLE XVIII. SAVINGS CLAUSE. Should any article, section or portion thereof, of the Agreement be held unlawful and unenforceable by any court of competent JUrisdiction, such decIsion of the court shall apply only to the speCified article, sectIon or portIon thereof directly speCified In the deCISion, upon the Issuance of such a deCISion, the parties agree Immediately to negotiate a substitute for the invalidated article, section or portion thereof ARTICLE XIX. EMPLOYER AUTHORITY. 19 1 The Employer retains the full and unrestricted right to operate and manage all manpower, faCIlities and equIpment, to establish functions and programs, to set and amend budgets, to determine the utilization of technology, to establish and modify the organizational structure, to select, direct and determine the number of personnel, to establish work schedules, and to perform any Inherent managerial functions not speCifically limited by thiS Agreement . 19 2 Any term and condition of employment not speCifically established or modified by thiS Agreement shall remain solely Within the discretion of the Employer to modify, establish or eliminate 19 3 Prior to contracting out or subcontracting any work performed by Employees covered by the Agreement, the City agrees to meet and confer With the Union to discuss pOSSible ways and means to minimiZe the elimination of pOSitions covered by thiS Agreement ARTICLE XX. EMPLOYEE RIGHTS. 20 1 Employees shall have the right, freely and Without fear to penalty or reprisal by the Employer to JOin and partiCipate In the Union 14 . . . . 20 2 Employees choosing to participate In the Internal affairs of the Union as an officer, steward or other capacity, may do so without fear of reprisal by the Employer for such participatIon consistent wIth the Employee's Job duties and responsibilities and the provIsions of this contract ARTICLE XXI. DISCIPLINE. 21 1 The EMPLOYER will disCipline employees for Just cause only DIsCipline will be In one of the follOWing forms a) Oral reprimand, b) Written reprimand, c) Suspension, d) Demotion, or e) Discharge 21 2 Suspensions, demotions, and discharges Will be In written form 21 3 written reprimands, notices of suspension, notices of demotion and notices of discharge whIch are to become part of an Employee's personnel file shall be read and acknowledged by signature of the Employee Employees and the UNION Will receive a copy of such reprimands and/or notices 21 4 Employees may examine their own IndivIdual personnel files at reasonable times under the direct supervision of the Employer 21 5 Employees Will not be questioned concerning an Investigation of the disCiplinary action unless the employee has been given an opportunrty to have a UNION representatIve present at such questioning 21 6 Grievances relating to this Article shall be Inrtlated by the Unron at step 3 of the grievance procedure under Article XIII (Grievance Procedures) of this AGREEMENT ARTICLE XXII. WAIVER. This Agreement shall represent the complete Agreement between the Unron and the Employer The partIes acknowledge that dUring the negotiations which resulted In the Agreement, each had the unlimited right and opportunrty to make requests and proposals With respect to any subject or matter not removed by law from the area of collective bargalnrng, and that the complete understandings and agreements arrived at by the parties 15 after the exercise of that right and opportUnity are set forth In this Agreement Therefore, . the Employer and the Union, for the life of this Agreement, each voluntarily and unqualifiedly waives the right, and each agrees that the other shall not be obligated to bargain collectively WIth respect to any subject or matter referred to or covered by this Agreement or WIth respect to any subject or matter not specIfically referred to or covered by this Agreement, even though such subject or matter may not have been Within the knowledge or contemplatIon of either or both parties at the tIme that they negotiated or signed this Agreement ARTICLE XXIII. TERMINATION. This Agreement shall be effective as of the first day of January 1998 and remain In full force and effect through the 31 st day of December 1998 It shall be automatically renewed from year to year thereafter unless either party shall notify the other In writing by November 1 st that It desires to modify thIs Agreement This Agreement shall remaIn In full force and effect dUring the period of negotIations or until notIce of termination of the Agreement IS provided to the other party In the manner set forth In the follOWing paragraph In the event that either party desIres to terminate this Agreement, written notice must be given to the other party not less than ten (10) days prior to the desired termination date The termination date shall not be before the anniversary date set forth In the preceding paragraph IN WITNESS WHEREOF, the parties hereto have set their hands this _ day of , 1998 . FOR THE UNION FOR THE CITY OF STILLWATER CounCil No 14 Mayor Local 517 CIty Clerk 16 . . APPENDIX A MONTHLY SALARY SCHEDULE EFFECTIVE JANUARY 1,1998 Part time Employees After After After After 1040 2080 4160 6240 Hours Hours Hours Hours Full-time Employee Entry 6mos 1 Year 2 Years 3Years Asst Finance Director 3183 3382 3581 3780 3979 . Sr Account Clerk 2424 2576 2727 2879 3030 Jr Account Clerk 2073 2202 2331 2461 2591 Secretary 2354 2501 2648 2795 2942 ClerkfTYPlst 2021 2147 2273 2400 2526 Secretary/Dispatcher II 2424 2576 2727 2879 3030 Secretary/Dispatcher I 2382 2531 2680 2829 2978 BUilding Inspector 2706 2876 3045 3214 3383 Asst Bldg Inspector 2354 2501 2648 2795 2942 Janitor 1929 2049 2170 2290 2411 CSO 2073 2202 2331 2461 2591 Assistant Planner 2258 2400 2541 2682 2823 Planner 2826 3003 3180 3356 3533 Pklng Enforcement Off 1875 1992 2110 2227 2344 CIvil Engineer 3262 3466 3670 3874 4078 Englneenng Tech IV 3076 3268 3461 3653 3845 Englneenng Tech III 2746 2918 3090 3261 3433 Employees shall also receive longevity pay according to Appendix B . 17 . APPENDIX B MONTHLY LONGEVITY PAY SCHEDULE EFFECTIVE JANUARY 1, 1998 After After After After Part-time Employees 10,400 20,800 31,200 41,600 Hours Hours Hours Hours or or or or Full-time Employee 5 Years 10 Years 15 Years 20 Years Asst Finance Director 7900 159 00 238 00 285 00 Sr Account Clerk 5800 115 00 173 00 206 00 Jr Account Clerk 4900 101 00 150 00 181 00 . Secretary 5700 113 00 170 00 202 00 C lerkfTyp 1St 4900 102 00 150 00 181 00 Secretary/Dispatcher II 5800 115 00 173 00 206 00 Secretary/Dispatcher I 5700 113 00 170 00 202 00 BUilding Inspector 6900 138 00 207 00 249 00 Asst Bldg Inspector 5700 113 00 17000 202 00 Janitor 4800 9800 146 00 176 00 CSO 4900 101 00 150 00 181 00 Assistant Planner 5700 113 00 170 00 202 00 Planner 7000 140 00 210 00 252 00 Pklng Enforcement Off 4500 9200 137 00 165 00 CIvil Engineer 81 00 163 00 244 00 291 00 Englneenng Tech IV 7600 152 00 229 00 276 00 Englneenng Tech III 7000 140 00 210 00 252 00 18 . . EXHIBIT C MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF STILLWATER AND AFSCME COUNCIL 517 REGARDING WORKING OUT OF CLASSIFICATION PAY SUBJECT WORKING OUT OF CLASSIFICATION PAY PURPOSE To define and delineate circumstances when an employee will receive compensation for the performance of duties In a higher classification than he/she normally performs APPLICABILITY The provIsions of this policy apply to AFSCME Council 517 City of Stillwater employees . STATEMENT OF POLICY AND UNDERSTANDING . 1 Compensation for working out of classification IS provided as monetary recognition to an employee for the assumption and performance of duties normally performed by an employee of higher clasSification 2 The assumption and performance of the duties of the higher classification must encompass the full range of responsibilities of the higher clasSification This shall not apply to temporary assignments which are made pursuant to pnor mutual agreement between the employee and his or her Immediate supervisor for the purpose of providing a training opportunity to the employee, for a mutually agreed upon penod of time 3 The performance of such duties must be for an extended penod of time, wherein a need eXists to fulfill the duties and responsibilities of the vacant position An extended penod of time IS generally considered as an assumption of duties and responsibilities that will last In excess of ten (10) workdays 4 Working out of classification compensation shall be allowed only after wntten recommendation of the department head and concurrence by the City Coordinator Recommendation and designation shall be accomplished pnor to the assumption of higher classification responsibilities 19 5 The employee's compensation will be Increased by 5% to the next highest step of the high. classification In which the employee IS substituting 6 When the temporary assignment IS completed, the employee's salary will be readjusted to ItS prevIous level on the level where It would have attained, including general salary adjustment and within range Increases, If the out-of-classlficatlon pay had not been made The employee's date of hire and anniversary date will remain unchanged throughout the temporary assignment . 20 . . LABOR AGREEMENT BETWEEN THE CITY OF STILLWATER AND THE STILLWATER FIREFIGHTER'S ASSOCIATION . . January 1, 1998 through December 31,1998 TABLE OF CONTENTS . Article Page Preamble 1 II Senlonty 1 III Sick Leave 2 IV Insurance 3 V Severance Pay 4 VI Holidays 4 VII Vacations 4 VIII Uniforms 6 IX Hours of Employment 6 X Residential Requirements 6 XI Extra Compensation 6 . XII Training 7 XIII Wages 7 XIV Rules and Regulations 8 XV Employee Rights - Gnevance Procedure 8 XVI Employer Authonty 9 XVII Duration 10 XVIII Waiver 10 . . . . LABOR AGREEMENT BETWEEN THE CITY OF STILLWATER AND THE STILLWATER FIREFIGHTER'S ASSOCIATION ARTICLE I PREAMBLE This contract entered Into as of January 1, 1998 between the City of Stillwater, Washington, County, Minnesota, hereinafter referred to as the City and the Stillwater Firefighter's Association, hereinafter referred to as the Association, pursuant to and In compliance with the Public Employment Labor Relations Act of 1971, as amended, hereinafter referred to as the PEL R A , IS to provide the terms and conditions of employment for Flrefighter's's's dunng the duration of thiS contract In accordance with the PEL R A., the City recognizes the Association as the exclusive representative of Flrefighter's's, hereinafter referred to as employee(s), employed by the City The Association shall have all those nghts and duties as established by the PEL R A and In the prOVISions of thiS contract ARTICLE II SENIORITY Section 1 Senlonty shall be determined by the employee's length of continuous employment with the full time fire department and posted In an appropriate location Senlonty rosters may be maintained by the fire chief on the baSIS of time In grade and time within speCific claSSifications Section 2 All newly hired employees shall serve a probationary period of twelve (12) months from the effective date of hire DUring the probationary period a newly hired or rehlred-eA:lployee may be discharged at the sole discretion of the employer DUring the probationary period a promoted or reassigned employee may be replaced In their prevIous position at the sole dlscretton of the employer Section 3 A reduction of the work force Will be accomplished on the baSIS of seniority Employees shall be recalled from layoff on the baSIS of seniority An employee on layoff shall have an opportunity to return to work Within two (2) years of the time of their layoff before any new employee IS hired Section 4 Senior employees Will be given preference With regard to transfer, Job claSSification assignments and promotions when the Job relevant qualifications of employees are equal Section 5 Senior qualified employees shall be given shift assignments preference after 1 Section 6 Section 1 Section 2 Section 3 eighteen (18) months of continuous full-time employment . One continuous vacation penod shall be selected on the bases of seniority until March 1 st of each calendar year ARTICLE III SICK LEAVE All full-time employees shall, after a term of employment of one year, be qualified to receive payments on account of physical disability to work by reason of sickness For the purpose of this contract, sickness shall Include InJury other than aCCidental InJury arising out of and In the course of employment by the City Sickness benefits shall be as follows a If term of employment has been one year but less than two years, one week full pay b If term of employment has been 2 to 5 years - full pay 4 weeks, half pay 9 weeks c If term of employment has been 5 to 10 years - full pay 13 weeks, half pay 13 weeks d . If term of employment has been 10 to 15 years - full pay 13 weeks, half pay 39 weeks e If term of employment as been 15 to 20 years - full pay 26 weeks, half pay 26 weeks f If term of employment has been 20 to 25 years - full pay 39 weeks, half pay 13 weeks g If term of employment has been 25 years or more - full pay 52 weeks No disability benefits shall be paid for absences In excess of three consecutive days Without a doctor's certificate as to Sickness disability Sickness disability benefits usage shall be subJect to the follOWing conditions a An employee may use the full entitlement only once annually b Any days used by an employee must be replaced at the follOWing earning rate employees shall earn Sickness disability leave at the rate of two shifts for each month worked c Sickness disability leave time cannot be earned dUring the time an employee . 2 . . . Section 4 Section 5 Section 6 Section 7 Section 1 Section 2 IS on sick leave Sick leave earned back shall be figured on a pro rate basIs each month with no earn back of leave for that portion of sick leave used dUring the month d Sickness disability leave time shall be earned as a replacement for used leave time by only those employees who have utilized the benefit Sick leave used last shall be replaced first Any employee receiving Worker's Compensation benefits because of a Job connected InJury or Sickness shall, If he assigns his check to the City, receive full wages for that penod Or, If any employee IS receiving Worker's Compensation benefits and does not assign his check, he Will be paid for the difference between the Worker's Compensation allowance and his regular weekly pay Sick leave shall then be figured on a prorated basIs with no deduction of leave being made for that portion of the employee's absence which IS covered by Worker's Compensation Insurance Sick leave shall not be granted If the absence IS due to an InJury resulting from Intoxication or from fighting Sick leave Will be suspended after benefits have been exhausted, however, an employee who has fulfilled all of the requirements for a vacation which has not been taken may request vacation pay dUring disability After all Sick leave benefits have been exhausted, any disabled employee may apply In writing for an authonzed leave of absence Without pay, prOVided that the penod of such leave when added to the period dUring which benefits have been paid shall not exceed one (1) year Such application shall be accomplished by a phYSICian's certificate stating that such disabled employee has not been able to return to work Upon return to active employment, the employee shall retain all accumulated service credit for time worked prior to hiS disability, but shall receive no service credit for the period of absence For the purpose of thiS Article, the January 1 st Immediately preceding the Employee's anniversary date of employment shall be used to determine Employees term of employment ARTICLE IV INSURANCE Effective January 1, 1998, the Employer Will contribute up to Three Hundred and Seventy-five dollars ($375 00) per month per employee toward group health and long-term disability Insurance including dependent coverage Ten dollars ($10) of the maximum may be utilized to prOVide an employee dental Insurance program for all Unit employees If the union notifies the employer that the 3 Section 3 Section 1 Section 1 Section 2 Section 3 Section 4 Section 5 Section 1 Unit employees desire such coverage . The City shall provide and pay for a $20,000 term life Insurance policy for each employee ARTICLE V SEVERANCE PAY One-half of unused disability benefits shall be granted as severance pay upon retirement due to age or physical disability to employee haVing completed not less than ten years of service With the City, but In no event shall severance pay exceed an amount equal to one (100) days pay In the event of death while stili employed, the surviving spouse, If any, or If no surviving spouse, minor children, If any, shall be entitled to such severance pay In the same amount as though such employee has retired due to age or phYSical disability, as above provided, but In no event shall such death benefit exceed Sixth (60) days of full pay ARTICLE VI HOLIDAYS Employees shall be entitled to eleven (11) paid holidays per year . Holiday pay shall be made the first day of the month of December of each year The hourly rate for holiday pay shall be computed on a forty (40) hour week or one hundred seventy-three (173) hours per month Holiday pay shall accrue on the January 1 Immediately preceding the anniversary date of employment Immediately preceding the 1 st anniversary date of employment the employee shall be entitled to one additional floating holiday Without holiday pay ARTICLE VII VACATIONS Permanent employees shall be entitled to vacations according to the followmg schedule 4 . . Emolovees hired after Januarv 1. 1998 Based on 40 hr Based on 56 hr Work Week Work Week After 1 year up to 2 years service one week three shifts After 2 years up to 5 years of service two weeks SIX shifts After 5 years up to 10 years of service three weeks nine shifts After 10 years up to 15 years of service four weeks twelve shifts After 15 years of service one additional day one additional shift per year of service up.te 1-5 years of service up to twenty years to a maximum of 15 for a maximum of shifts 25 days Emolovees hired orlor to Januarv 1. 1998 After 1 year up to 2 years of service one week three shifts . After 2 years up to 5 years of service two weeks SIX shifts After 5 years up to 10 years of service three weeks nine shifts After 10 years up to 15 years otservlce four weeks one- additional shift up to 15 years of service After 15 years of service one additional fifteen shifts day per year of service up to twenty years for a maximum of 25 days Section 2 Employees shall take vacations In Units of not less than one week's duration unless authOrized by the appropnate fire department supervisor Section 3 For the purpose of the Article, January 1 st Immediately preceding the Employee's anniversary date of employment shall be used to determine employees term of employment . 5 Section 4 Section 1 Section 1 Section 1 Section 1 Vacation time not to exceed 80 hours or SIX shifts may be used In the follOWing calendar year unless authonzed by department supervisor Vacation In excess of the allowable amount shall be paid on the second pay day In January at the rate of pay In effect at the end of the prevIous year . ARTICLE VIII UNIFORMS The City shall provide required Uniform articles and equipment ARTICLE IX HOURS OF EMPLOYMENT The basIc work week for a full-time employee shall be fifty-sIx (56) hours per week ARTICLE X RESIDENTIAL REQUIREMENTS . Employees hired after the date of this agreement shall establish a permanent, bonsfide residence which requires not more than fifteen (15) minutes of driving time from the residence to employment at speeds not In excess of posted limits, serviced by all weather roads ARTICLE XI EXTRA COMPENSATION Employees shall be compensated In excess of their regular pay for callbacks, filling In for employees on vacation or Sick leave, filling In for employees away at training schools or other duty outside their normal shifts Extra compensation for filling In for absent employees shall be on a dally baSIS computed by dividing the monthly pay by the number of days worked Other extra duty shall be paid as follows a For callback and filling In for men away at training schools, the compensation shall be at time and one-half With two hour minimum guarantee Any additional time worked beyond the second hour shall be calculated on the one half hour 6 . . . . Section 1 Section 1 Section 2 Section 3 b For extra duty at the fire station (night duty), FIVe dollars ($5) for each night c Employees requesting In wntlng to the employer to receive compensatory time off In lieu of paid over-time as established In Section 1 (b) of this Article shall be allowed such compensatory time of at a time that IS mutually acceptable between the employee and employer An compensatory time not taken off by December 31 of each calendar year shall be paid off by that date unless employer allows the time to be camed over to the next year ARTICLE XII TRAINING City Will provide all training required by the City at the City's expense ARTICLE XIII WAGES The follOWing wage schedule shall apply Start SIX months to one year One year to two years Two years to three years Three years Captain Effective Januarv 1.1998 $3,031 $3,101 $3,331 $3,381 $3,449 $3,621 The average work year IS 2912 hours for employees whose schedule provides for 24 hour shiftS, which shall average 56 hours per week 3 hours of which IS compensated at one and one-half times the hourly rate In accordance With the Federal Fair Labor Standards Act The employees shall be paid a monthly longeVity bonus according to the follOWing longeVity pay schedule After 5 years of employment After 10 years of employment After 15 years of employment After 20 years of employment $ 70 per month $ 140 per month $ 210 per month $ 252 per month If an employee becomes eligible to receive longeVity pay for only a portion of a month, the 15th of the month shall be used as a cut-off date to determine the 7 Section 4 Section 5 Section 1 Section 1 Section 2 Section 3 Section 4 amount of longevity pay to be received for the month If an employee becomes . eligible on or pnor to the 15th, the employee shall receive the full amount whereas eligibility after the 15th shall result In one-half of amount Employees shall be paid on the Friday of every second week constituting 26 pay days per year Compensation for extra duty shall be computed at the end of each pay period ARTICLE XIV RULES AND REGULATIONS Rules and regulations governing the Department of Public Safety shall govern the conduct of the Fire Department employees and shall be the determining cause for suspension of an employee or termination of this employment ARTICLE XV EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE Definition of a Grievance A grrevance IS defined as a disagreement as to the Interpretation or application of the speCific terms and conditions of this contract . ASSOCiation Reoresentatlves The City Will recognize representatives designated by the ASSOCiation as the grievance representatives of the bargaining Unit having the duties and responsibilities established by this Article The ASSOCiation shall notify the City In writing of the names of such ASSOCiation Representatives and of their successors when so deSignated as prOVided by this contract ProcesSInQ of a Gnevance It IS recognized and accepted by the ASSOCiation and the City that the processing of grievances as hereinafter prOVided IS limited by the Job duties and responSibilities of the employees and shall therefore be accomplished dUring normal working hours only when consistent With such employee duties and responSibilities The aggrieved employee and an ASSOCIation Representative shall be allowed a reasonable amount of time Without loss In pay when a grievance IS Investigated and presented to the employer dunng normal working hours prOVided that the employee and the ASSOCiation Representative have notified and received the approval of the deSignated supervisor who has determined that such absence IS reasonable and would not be detnmental to the work programs of the employer Procedure Gnevances shall be resolved In conformance With the follOWing procedures a An employee claiming a Violation concerning the Interpretation or application . 8 . . Section 1 . .... of this contract shall, within 21 calendar days after such alleged violation has occurred, present such grievance to the employee's supervisor as designated by the employer The employer designated representative Will discuss and give an answer to such Step 1 gnevance within 10 calendar days after receipt A grievance not resolved In Step 1 and appealed to Step 2 shall be placed In wntlng setting forth the nature of the gnevance, the facts on which It IS based, the provIsion or prOVIsions of the contract allegedly Violated, the remedy requested and shall be appealed to Step 2 Within ten calendar days after the employer designated representative's final answer In Step 1 Any gnevance not appealed In writing to Step 2 by the Association within 10 calendar days, shall be considered waived b If appealed, the wntten grievance shall be presented by Association and discussed With the employer designated Step 2 representative The Employer designated representative shall give the ASSOCiation the Employer's Step 2 answer In wntlng Within 10 calendar days shall be conSidered waived c If appealed, the wntten gnevance shall be presented by the AsSOCIation and discussed With the Employer designated Step 3 representative The Employer designated representative shall give the Association the Employers answer In writing Within 10 calendar days after receipt of such Step 3 grievance A grievance not resolved In Step 3 may be appealed to Step 4 Within 10 calendar days follOWing the employer designated representative's final answer In Step 3 Any gnevance not appealed In wntlng to Step 4 by the ASSOCiation Within 10 calendar days shall be conSidered waived d A gnevance unresolved In Step 3 and appealed to Step 4 by the ASSOCiation shall be submitted to arbitration subJect to the provIsions of the Public Employment Labor Relations Act of 1971, as amended The selection of an arbitrator shall be made In accordance With the "Rules Govermng the Arbitration of Gnevances", as established by the Public Employment Relations Board ARTICLE; XVI EMPLOYER AUTHORITY The Association recognizes the prerogative of the City to operate and manage ItS affairs In all respects In accordance With eXisting and future laws and regulations of the appropnate authontles Including state laws and regulations and local personnel poliCies and work rules The prerogatives or authonty which the City has not offiCially abndged, delegated or modified by thiS contract are retained by the City, such as, but not limited to 1 Direct employees 9 Section 1 Section 1 Section 2 .' 2 Hire promote, transfer, assign, retain employees In positions and to suspend, demote, discharge or take diSCiplinary action against employees . 3 Relieve employees from duties because of lack of work or other legitimate reasons 4 Maintain the effiCiency of the government operations 5 Determine the methods, means, Job classifications and personnel by which such operations are to be conducted 6 Take whatever actions may be necessary to carry out the miSSions of the agency In situations of emergency 7 . Determine reasonable schedule of work and establish the methods and processes by which such work IS performed ARTICLE XVII DURATION ThiS agreement shall remain In full force and effect for a period commencing January 1, 1998 through December 31, 1998 In the event a new agreement IS not In effect on January 1, 1999, all compensation, working conditions and benefits shall remain In effect as set forth In thiS agreement until a successor agreement IS effected . ARTICLE XVIII WAIVER Any, all pnor agreements, resolutions, practices, poliCies, rules and regulations regarding terms and conditions of employment, to the extent Inconsistent With the provIsions of thiS agreement, are hereby superseded The parties mutually acknowledge that dunng the negotiations which resulted In thiS agreement, each had the unlimited nght and opportUnity to make demands and proposals with respect to any term or condition or employment not removed by law from bargaining All agreements and understandn:UJs arrived at by the parties are set forth In writing In thiS agreement for the stipulated duration of thiS agreement The employer and the union each voluntanly and unqualifiedly waives the right to meet and negotiate any and all terms and conditions of employment referred to or covered In the agreement or With respect to any term or condition of employment not speCifically referred to or covered by thiS agreement, even though such terms or conditions may not have been Within the knowledge or contemplation of either or both of the parties at the time thiS contract was negotiated or executed . 10 .. . . . IN WITNESS WHEREOF, the parties hereto have set their hands this ,1998 day of FOR THE ASSOCIATION: FOR THE CITY OF STILLWATER: President Mayor City Clerk 11 . . . RESOLUTION NO 98-51 APPROVING 1998 LABOR AGREEMENT BETWEEN CITY OF STILLWATER AND STILL WATER FIREFIGHTERS ASSOCIATION BE IT RESOLVED by the CIty CouncIl of StIllwater, MInnesota, that the Labor Agreement between the CIty of StIllwater and the StIllwater Firefighters AssocIatIon for the perIod January 1, 1998 through December 31, 1998, attached hereto as ExhIbIt "A", IS hereby approved Adopted by CouncIl tlns 3rd day of March, 1998 Jay KImble, Mayor Attest Morh Weldon, CIty Clerk MEMORANDUM . TO Mayor and CouncIl FR CIty Coordmator RE Projector and workstatlons DA February 27, 1998 D1scusslOn I am requestmg approval to purchase a new overhead projector and new workstatlOns for AdrmmstratlOn The cost of these Items would be charged to the BUIldmg project In regards to the projector, we often have to carry the one projector we now have to dIfferent conference rooms (1 e, to the F1re/Pohce trammg room or to the 3rd floor conference rooms) Further, havmg only one projector could create a problem If the current projector (whIch IS over 20 years old) malfunctlons The cost of the projector IS about $400 00 In regards to the workstatlons, the system configuration looked ok on the schematlc draWings However, as It turns out, they are madequate m terms of circulation and eqUipment placement I have dIscussed the workstatlOn sItuation With Klayton and he has md1cated that the workstatlons . we presently have would be appropnate for the Engmeenng Department Further, the Engmeenng department would be requestmg new workstatlons m the future Therefore I thmk It would be benefiCIal, at tlus tlme, to order new systems for Admm1stratlOn and to mstall the present systems m Engmeenng The cost of the new systems would be about $6000 00 ThIS request IS on the Consent Agenda RecommendatlOn CouncIl approve purchase of new overhead projector and new workstatlOns for Admm1stratlOn at an estlmated cost of $6400 00 . .. . 862 , Pnces SI/bJeClto change Wdhout notICe Pnnted m the USA C)1991 "lJst Pnce" refers to Manufacturer's Suggested IJSl , .. STAFF REQUEST ITEM DEPARTMENT Englneenng DATE February 26, 1998 . DESCRIPTION OF REQUEST (Briefly outline what the request is) Purchase of upqrade AutoCad from Eaqle Pornt Software Eagle POint ACAD 14 Compatibility Release Autodesk ACAD 13 to 14 Upqrade Shipping $300 00 $395 00 $30 00 TOTAL $725 00 FINANCIAL IMPACT (Briefly outline the costs, If any, that are associated with this request and the proposed source of the funds needed to fund the request) This Item would come out of the qeneral supplies budqet - - . ADDITIONAL ITEMS ATTACHED YES NO x ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET SUBMITTEDB4.dt ~~~~ Klayton II{ Eckl~s, Clt(Jnglneer DATE February 26, 1998 . Clt~ o~ g tlQQwate/l, uU iVlVlegota Ce/ltlnicate on utpp/leCiatloVl pllegeflted to GEORGE DIETHERT WHEREAS, GEORGE DIETHERT, RETIRED FROM CITY EMPLOYMENT, EFFECTIVE MARCH 1, 1998. NOW THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA, THAT FOR HIS DEDICATED SERVICE TO THE CITY OF STILLWATER, GEORGE DIETHERT BE, AND HE IS HEREBY COMMENDED; THAT RECOGNITION BE GIVEN TO THE FACT THAT THE SAID GEORGE DIETHERT HAS SERVED THE CITY FAITHFULLY, EFFICIENTLY AND COURTEOUSLY FOR TWENTY THREE YEARS. THE COUNCIL REGRETS THAT HE IS RETIRING FROM CITY EMPLOYMENT BUT EXTENDS TO HIM, ITS APPRECIATION FOR HIS DEDICATED SERVICE. BE IT FURTHER RESOLVED, THAT THE CITY CLERK BE, AND SHE IS HEREBY AUTHORIZED AND DIRECTED TO ENTER THIS CERTIFICATE OF APPRECIATION UPON THE OFFICIAL RECORD OF PROCEEDINGS OF THE COUNCIL AND TO DELIVER A CERTIFIED COpy THEREOF TO THE SAID GEORGE DIETHERT. ADOPTED BY THE CITY COUNCIL THIS 3RD DA Y OF MARCH 1998. uUa~olt RESOLUTION NO 98-55 SETTING CITY CONTRIBUTION FOR HOSPITALIMEDICAL INSURANCE COVERAGE FOR COUNCILMEMBERS, QUALIFIED RETIRED EMPLOYEES AND CERTAIN EXEMPT EMPLOYEES BE IT RESOVED by the CIty CouncIl of the CIty of StIllwater, MInnesota that effectIve January I, 1998, the EMPLOYER WIll contnbute up to Three Hundred and Seventy-five dollars ($37500) per month per CouncIlmember, qualified retired employees, CIty Coordmator, CIty Attorney and AdImmstrattve ASSIStant toward group health msurance mcludmg dependent coverage Adopted by Council tlus 3rd day of March, 1998 Mayor Attest CIty Clerk . . . . . . STILLWATER PUBLIC LIBRARY 1998 Capital Budget Release - Part I At Its meetmgs of January 6, 1998, and February 3, 1998, the Stillwater PublIc Library Board of Trustees requested the release of the followmg funds for Items on Its 1998 capItal budget- Operations NonfIction vIdeo shelvmg $3,000 Barcode readmg wands 720 ReceIpt prmter 508 Computer pnnters 750 GraphIc searchmg termmals/PCs 8,000 Facility RepaIr of stamed glass window 2,000 Cellmg fan and mstallatIon 2,500 . . . MEMORANDUM March 2, 1998 TO: Mayor and CIty CouncIl FROM: ~E:' yI' Klayton H. Eckles CIty Engmeer SUBJECT: Permanent Employment for KeIth Nelson as CluefMechanic DISCUSSION: KeIth Nelson was hIred by the CIty on August 21, 1997 and therefore has served lus SIX month probatIonary penod In lus six months Mr Nelson has demonstrated lumself to be a supenor mechamc and has sIgmficantly mcreased the readIness of publIc works eqUIpment as well as the safety of the garage work enVIronment Mr. Nelson has presented lnmself to other employees and the publIc as a conscIentIous and profeSSIonal employee of the CIty of StIllwater RECOMMEDNATION: I recommend that KeIth Nelson be approved for permanent status as Cluef Mechamc. ACTION REOUlRED: If CouncIl concurs WIth the recommendatIon they should pass a motIon adoptmg ResolutIon No 98--, APPROVING PERMANENT EMPLOYMENT OF KEITH NELSON AS CIDEF MECHANIC. -" RESOLUTION NO. 98- APPROVING PERMANENT EMPLOYMENT OF KEITH NELSON AS CmEF MECHANIC BE IT RESOLVED, by the CIty CouncIl of the CIty of StIllwater, Mmnesota, that the permanent full-time employment of KeIth Nelson, from and after February 21, 1998, havmg served a probatIonary penod of SIX months, IS hereby approved Adopted by the CIty CouncIl tlus 3rd day of March, 1998 CITY OF STILLWATER Jay KImble, Mayor ATTEST: Morli Weldon, CIty Clerk . . . . . . RESOLUTION 98- APPROVING FULL-TIME EMPLOYMENT OF KIM KALLESTAD AT FIRE CIDEF BE IT RESOLVED, by the CIty CouncIl of the CIty of StIllwater, MInnesota that the full- tlme employment of KIm Kallestad as FIre ChIef, from and after March 30, 1998 is hereby approved, and that as compensation for servIces the said KIm Kallestad shall receIve $60,768 (top step of the salary range), In addltlon to an aSSIgnment of vacatIon leave benefits at the 10 year step (4 weeks per year), and SIck leave benefits at the 5 year step (13 weeks at full pay and 13 weeks-at ~ pay), In accordance With the agreement between the CIty of Stillwater and Local No 320 representlng the Stillwater Pubhc Manager's ASSOCiatIOn Adopted by the CouncIl thIS 3rd day of March, 1998 Jay KImble, Mayor Attest Morh Weldon, CIty Clerk I . . . RESOLUTION NO 98-52 APPROVING FULL-TIME EMPLOYMENT OF NATHAN MEREDITH AS PATROL OFFICER BE IT RESOLVED, by the CIty CouncIl of the CIty of StIllwater, Mmnesota, that the full-tune employment of Nathan James MeredIth as Patrol Officer, from and after March 16, 1998, for a probatIonary penod of 12 months, is hereby approved, and that as compensatIon for servIces the saId Nathan MeredIth shall receIve a salary and benefits as speCIfied for the posItIon In the Agreement between the CIty of StIllwater and Teamsters Local 320 Adopted by the CounCIl tlus 3rd day of March, 1998 Jay Kunble, Mayor Attest MorlI Weldon, CIty Clerk RESOLUTION NO 98-53 APPROVING PROMOTION OF SCOTT PARKER TO PATROL SERGEANT BE IT RESOLVED, by the CIty CouncIl of the CIty of Sttllwater, Mmnesota, that the promotton of Scott Parker to the rank of Patrol Sergeant, from and after March 16, 1998, for a probattonary perIod of 12 months, is hereby approved, and SaId Scott Parker shall receIve salary and benefits as specIfied for the posItion m the Agreement between the CIty of StIllwater and Teamsters Local 320 Adopted by the CouncIl tlns 3rd day of March, 1998 Jay KImble, Mayor Attest MOrlI Weldon, CIty Clerk , . . . DONALD L. BEBERG . CHIEF OF POLICE LARRYJ.DAUFFENBACH CAPTAIN THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT 11....11 II 11....11 II II II -d' 1'....11 II....U II .11 II H 11....11 FROM: D..L.. BF.8Elm~ C'HH F (If- POLICE TO: MAYOR K rM8L [ AND C I I Y r~OUNC lL DATE: MARCil 3, 1998 RE: OFFICER IIIRINU ANO ~FRUE'ANT PROMOTION WE F lIHSHED 1 HI: TEST HUI FUR r1 Ill:W PfHROL OFFICER ON FEBRUARY 27th W 11 H TIlE ORAL E"XAM ANO ARE ASK I NO I""FRM I SS I ON TO HIRE": NrHllnll J r'1I1ES MEREO I TH AGl:: :?5 WI it n UE nl~ Lt ,KE, 11N.. 55110 . HE WILL SERVE" A 12 MONl H PR(lBn I HlNnRV PFRIOD AND HIS PERMANENT E'MPLOYMENf IS ALSO CON1INGENl ON ~JASSING A THROUGH BACKGROUND CHECK, A PHVS I CnL EXAM AND A rSYCHOlf IG I CAL E. XAM .. THE ORAL E'XnM FOR T~IF UPEN PnTROL SE'RGEnNTS POSITION wns COMPLETED Ol~ MnRCH 2nd n('./() WI:- ARF ":I~~K I1~n f OR 1 HE NrCESS~RY RESOL UT rON 10 PROMorE: SCOTT ALLrN pnRKER HF WrLL NEED TO SERVE" A 12 MONIH PROBA1IONnRY PE::.R10lJ BEFORE ATTnlNING A PERMnNE'NT STATUS.. BOll-I OF THE ABOVE OFF I CFRS ARE r;OVERED DV THE I R RESPECT 1 VF LABOR Br,HOnrNINO UNrT rOH WAGF S, m 1~E"Fr I'~. ~ IC.. BOTH APPOINTME"NTS ARl- ON fllE:- ClJl.j~ENT nGENDA AND I ASK THnl THE"V BF tFFECTIVE MARCH 16~ 1990. . 9fl-13 212 North 4th Street · Stillwater, Minnesota 55082 BUSiness Phone (612) 351-4900 · Fax (612) 351-4940 Pollee Response/Assistance 911 . . . . . . " ----.. r- I PLANNING APPLICATION REVIEW FORM CASE NO. SUB/98-7 Planning Commission Date. February 9, 1998 Project Location: 1010 McKusick Road Comprehensive Plan District: One Family Residential Zoning District: RA Applicant's Name. Robert Liberty Type of Application: SubdivIsion Project Description. Subdivision of 1 33 acres into three parcels. Discussion The request IS to divide one large parcel into three parcels. MInimum lot division according to the City Zoning Ordinance in the RA - One Family Residential District IS 10,000 square feet per parcel. Parcel A would be 12,063 square feet; Parcel B will be 37,684 square feet. Parcel C will be 8,239 square feet, this parcel will be dedicated to the County, It's part of McKusick Road. Conditions of Approval: 1. A utility/drainage easement shall be provided as required by the City Engineer. Recommendation: Approval as conditioned. Findings: The subdiviSion meets the development regulations of the zoning and subdivIsion ordinances Attachments: Application form and parcel survey CPC Action on 2-9-98: +9-0 approval. "... 18 , .. I! 11... . 31 31 19 ~ ... ! OAK " GLEN ..... II II ; am.aTG -- am.aTF -- ..... 1 Location Map l ' . ~ ...- " ... ... , R2IW RllIW R1!1111 :fH: 'I!CN 12!IN TZIN 'J27N lI22W R2tW RllIW VICInity Map ~ .+. . .. ., .. . .. " o 205 Scale In Feet ,.. *-.11....... .........Ian ... ..........., MIl ,..... ..IMr .............. ...........c:...r.... ,.. ............ '-................ ............, w.hIIgIIa eo.nr II ... ................,---. .... .......... Ceuntr........ca. ......1:1) -..71 ....................... o-n-It 1. - /~ CeseNa: .5JJf/JR.-1 Date Filed: I.~. ~I Fee Paid: .:!f15O Receipt No. : 4'Y',lj I PLANNING ADMINISTRATION FORM \ -" . ACTION REQUESTED: FEE COMMUNITY DEVELOPMENT DEPARTMENT CITY OF STILLWATER 216 NORTH FOURTH STREET STILLWATER, MN 55082 _ Certificate of Compliance $70 _ Conditional or Special Use Permit $50/200. _ Design Review $25 _ Planned Umt Development* $500 Variance $70/200 _ Comprehensive Plan Amendment* $500 Zoning Amendment* $300 X Subdivision* $100+$50/lot Resubdlvlsion $100 Total Fee *An escrow fee is also required to cover the costs of attorney and engineering fees (see attached) The applicant is responsible for the completeness and accuracy of all forms and supporting material submitted in connection with any application. . Address ofProJect~D (Y)C.J(US~~ Assessor's Parcel No. 2q-03o-U>-II-oo~ Zoning Dlstnct R A ~ Description of ProJectlO StJ.J3b1f))D/S J,3~ACJ!!..IS ':f=>1J7e.CJi;;L It/TO 3 ~l>- 3~fbB'J sll'=~: '-'nu ~III" l:l6/JS~ Il'{h~ SGP'T H,6N PA4C{t.t.- ~ti.L) <bi-~ 50l. Pr 7b ltJA~H, C", PO/l. t:! Kl/.~/c.c 1(DIJ7:> "/ hereby state the foregoing statements and all data, information and evidence submitted herewIth in all respects, to the best of my knowledge and belief, true and correct. I further certIfy I will comply wIth the permit If it is granted and used" PROPERTY IDENTIFICATION Property Owner"ROBi:teT LIBJ2e-ry Representative Mailing Address J 0 J,b mCK LlSIcc...120N;> Mailing Address Telephone llBt>-9/32... Telephone No. Signature ~ j) ~ Signature SI..4 AND PROJECT DESCRIPTION Lot Size (dimensions) x Land Area Height of BUildings: Stones .nCIPal cessory Feet Total building floor Area sq ft EXisting sq. ft. Proposed sq. ft. Paved ImperviOus Area sq ft Number of off street parking spaces prOVided ReVIsed 5/22/97 ""'="-- CE('TIFICATE-- OF SUR'''or::y - - p..c 01 the NBt/4 01 N8t/4 -- -._ - S.etlon 29, T30N-R20W. IXtv 01 S~wGter Jrcu"ington. Countv, Minner.otea. -...... ...~~-. "....II+I--===-,aiii . ~- ''':~_. ~~~~ ~ "'- ...oI(5&:"- IC.-.~ --~ -..-"- .. - ..--- - - --- . . _ _ J - ._--~ ~-- >+ -- : \--:-- M'~ .. -:: ..: .2C. : . f'Il1S -BURgy -. PBPADD - 'DB : --_ ..- ---- - -- . ,". B......~ toto _~ BOlIIl SftUllllaCW. MCftneNCe Uta --"',E~'___"_.._.~- _,.__- - ::..: KIUI 1 ...... 40 F..t l .. .It s..- ...........-.. -1~-- LBGAI. DBSCR1P'I'lONS: PABtZ A--:.. lIlot port 0I111e '*"-' ~ 0I111e _, GlIarfer 01 Sed.... ~CO;. .. 3 .... / ~~ ;- - PABCA B ...... lIlot port 0I111e _, ft_ 0I111e NIlrIIIeaf ~ 01 Sed... . r--., ,8J MIrtII. ,..". 211 -c. ......... CcuI'JI _. - - ......, ~ .to.. -"-f _ oIlo' '. flIoct .. QVl' GlDC. -..., /IHJ plot .. .. II Me __ 01 "'" "".""., 01 ..... """""GII a./JI ~ ___ SouM 110 __ fO ....".. G8 - EosC....... -- Ie -~ :r=-'" 01_ lilt I . ........ 0I1,2.DIJ "'" Ie .......' 01 IIMce HortfI 71 .".. .. ....... 51 ~ c.t 8ll llNf;- HortfI 45 ..... .u ...,.. '5 ..-. F_ M/lO r..f Ie IIIe _....IerIy... 0I1Jodw c:tW _ ......., .. Me"... 01 f1SCHOl ~ -.... Ie _.... .. .. It _ _ 01 _ CcuIIy I/-*: _ Sou" .. ..... 25 .......,. 45 __ &eI -. ooId -"'....... "'/lO "'" .. Me ... ....", _ of to( a llIedr _ ntt:HDI HDt:HJS ". AllIIIlltW, -... .. Me"... .. no II /IHJ .... 01... a..(y ~ ~ ClMtIJt _c lIMrIce Soulft /lO .... to ......,. .. -..lIt t., .... Me wet _ 01 -laC . ... -. ... ... ... of W . ., ottM _.~ _ N .....".......... -*" . .... tit 2II.1H ,..., Ie . .... ""GII' _lID r..f --.&' of Me __ ... 01 M:IlWWr lIiM4 _ __ ~ .".,.. __ .. _ ..,..... "'-,.,.. n .... Z7 ........ .. -"'" ... ..... _ ... J.UN *01 Ie 1M _I ... 01 ... _, -... II ..... .. 01 ... ,..,. JI, CIS .-- .. _ __ 01 ... c:a.." IIlIil:IMIIr. ... ... __, =..-r:.:~:' r::: ::"'ltIIJ, =r...-':' :...--= ::, ... 01 lilt , . ""- oI1fClfl ..., Ie IIIe ".,." ., ......... -'...... ~~ ..c. ...... ... ..... .. <11_ ,.,. .. PABCJrL C _ ~~., I (QIII QaIn ".." '" """"GII Qul/,) - _ .. ----~ "'""t - lIlot ,." ,Tille _, .,,,.., ......" .. o-.n.nl No. _~ De ..... , ~ -*'I .. /hII oIIIce 01 ".. Cculb' ~ """""GII CcuI/JI .. ___,,...,,,,__'_It_.3Il801o..-, .... ".,. .. De ...,." It _ -'- 01 ... CcuI" ~ "." -....: _",." 01 . ... ...... De ....... ~4. Meh, oI-1IIe ",., ~ _ ", llll ,. .. 0... I1SO/ER IfDfJHfS JND NIDIJJ(}N, --.. .. Me plot .. .. .. ""'" ollb 01 . ~ .. QuIll' IIIcIr*; "- SIIlIoe 110 .... 40 /Mules G8 .... a . ... ..... ...,- ,. DIlI4"" -. /hII -I .... tIT - 1M . ~ ~tI . eM .... /lie _I ... ", lilt . of MIl .... _ . dlt,.. 01 _tZJ ll!I#-- ..,." _110 .... ...." 011110 eM'" ... .,- _.... ~.,.. ~ ............ Roo( De __ III ."""'" Ie ""'" _I.,... eM -. - .ff!!:::..1IIiof:!!t!.- ~ .. ..... ", ~ 01 ... _ .. ........." 111_0"'" ~ - __ n .....res IllJ ..... _ .... _ ... '52 .:lM' Ie N ... ... ", _ _'.__ 10 ..... .. ", --. ".,. .. _ MII_, "L --. ,.- '" --fit' ~ . p ~ ~ ~ ::''''I.:~' ~ ~'1J.-.- I ; PARCEL B 31.... ~ . .. ~ --- ".-' -" -- I<<1fIIB . =-=~=~-== ----- ---- __u.-.__ -. :=r..r:--:.~ =='IU....~~_ _ --...-........ __fU,tw__ 1-- - :r-==-=:==::==';ua;"wi':-: --- ------".... _...___I_AIMY_I.NG __.- tIE~....... stA1lE" _TA. . . --------- - -------,-- _A.fIU _____ -...- ----- . _ I. INlAY ___ _11ZII .JlJII' arnliltf: "'- ar ,., -,- .., - .s. "'-:~"""4""W -. . . . . ,. ( February, 3, 1998 Mr. steve Russell Community Development Director C1ty Of Stillwater, City Hall 216 North Fourth Street Stillwater, Mn 55082 Dear Mr. Russell: I have your letter of January 24, 1998 regarding Case No. Sub/98-7. My concern is the short time between receipt of the notice and the date of the hearing. Also I will not be in town on that date of the hear1ng. Because of th1s I am asking for a cont- inuance. A further concern is the gradual development of a one familyhouse into a two family house in a one fam1ly resident1al district, which is adjacent to my house. I have observed the house . It have two main entrances and dr1veways, but no garage, on the east ende of the house. The house appears to be occupied by two famil1es. The purpose of sub-divid1ng the property 1nto small parcels 1S not clear. My property and the adjacent parcels were planned to extend to McKusick Road with no poss1blity of future build1ngs to be erected between the rear of the homes and McKus1ck Lake. Sincerely, ~hJ\ Derrick A. Jones 701 F1scher Circle Stillwater, Mn 55082 , . . . MAGNUSON LAW FIRM LICENSED IN MINNESOTA AND WISCONSIN THE DESCH OFFICE BUILDING 333 NolUH MAIN STREET. SUITE #202 . POBox 438 . STILLWATER. MN 55082 TELEPHONE (612) 439-9464. TELEcoPIER (612) 439-5641 DAVID T. MAGNUSON MEMORANDUM RICHARD D. ALLEN TO. Mayor, CIty Councll and Staff FROM David T Magnuson, Stillwater City Attorney ~ V DATE March 3,1998 SUBJECT' Parking problem at Valley Co-op I've had an opportunity to review the city records WIth regard to the Valley Co-op store and I'm satisfied that the retail grocery store on the site is a valid non-conformmg use that predates the adoption of our Zoning Ordinance Since It IS located in a reSidential area, however, ineVltable conflicts anse between competing land uses Both Mr. Starns, the reSidential owner, and the Valley Co-op, who are the current tenants at the grocery store location, have been aware of the COnflict and have been working toward a resolution. The Valley Co-op Board of Drrectors met and presented a plan for slgnage and schedulmg delIveries. I talked to Mr. Starns about the Valley Co-op plan and Starns remams skeptical that the plan WIll work. He's espeCIally skeptical of the mabIhty of the Valley Co-op to schedule the amval of dehvery trucks smce Starns mamtains that much of the problem is actually caused. by or even exacerbated by the delIvery dnvers themselves. Now that we have the facts, I would recommend that the staffbe authorized to contmue workmg WIth Mr Starns and Valley Co-op to amve at a satisfactory sIgnage and parlang regulation program for North Street and William Street that would be acceptable to Valley Co-op and yet provIde some relief to the reSIdential neighbors We will bnng a staff recommendation back to the CIty COunCIl. DTM/ds cc Lynn PatncIa Gary Starns . . .- MEMORANDUM TO: Mayor and City Council FROM: Steve Russell, Community Development Director DATE: February 27, 1998 SUBJECT: Consultant approval for Master Plan of Aiple Property Back2round Council directed staffat the December 16, 1997 meeting to proceed with the process of securing bids from consultants for the creation of a Master Plan for the AiplelKolliner properties. A committee of five interviewed four short listed firms. The committee was comprised of: Jeff Johnson, HPC member, David Junker, Park and Recreation Commission Chairperson, James Laskin, Downtown business owner and Steve Russell, Sue Fitzgerald, city staff. The criteria for proposal evaluation included the following: -Degree of understanding of the project scope, history of site. -Background and relevant river design experience. -Demonstrated willingness and ability to work cooperatively within a planning and design team. -Ability to work with various agency representatives with their uses and design ISSueS. The consultant fee is $39,733 for Tasks 1.0 -4.0. and $8,221 for Task 5.0 (Optional). City staff is also requesting approval to have the property surveyed. Recommendation Approval ofSRF Consulting Group to prepare the Master Plan for AiplelKolliner Property. J ~' :J :J ] ] ] -]D .~ 11 -11 -~ , - 1) TJ .. TI TJI " L.';! .......... ~ TI D CONSULTING GROUP, I N c. TransportatIon - CivIl- Structural- EnVironmental- Planmng - Traffic - Landscape Architecture - Parkmg January 16, 1998 Ms. Sue Fitzgerald CITY OF STILL WATER 216 North Fourth Street Stillwater, Minnesota 55082 Dear Ms. Fitzgerald: SUBJECT: PROPOSAL FOR PROFESSIONAL SERVICES MASTER PLAN FOR THE AIPLE PROPERTY AND KOLLINER PARK. The AIple Property and Kolhner Park represent an outstanding opportunIty for the City of Stillwater to expand Its park and open space system, while creating a unique relationshIp between the Downtown and the Lower St CrOIx National Scemc Riverway. These two sites offer differing opportunities, however, each wIll have a significant Impact on the future of Downtown Stillwater by preservmg and enhancing ItS umque lnstoncal, natural and recreational enVIronment. As Indicated in your RFP, these sites offer great potential and daunting complexities because of their umque location SRF Consulting Group, Inc. can contnbute the s1oll, expenence and creatiVIty needed to accomplish the CIty of Stillwater's objectives for The Aiple Property and Kolliner Park. As a full-service consultIng firm, SRF provides public sector clIents with consultmg services for landscape archItecture, park master planning, environmental planning, traffic engineenng, civIl engmeering as well as surveYIng and m-constructIon semces. Our team will include Thorbeck Architects, Ltd., a MinneapolIs arclntectural firm With extensive park and recreatIOn experience In projects ranging from regional park enVIronments such as the Fish Lake RegIOnal Park Center and the Fort Snelling State Park Visitor Center to umque projects such as the Minnesota Zoological Gardens. Specific strengths the SRFffhorbeck team wIll contnbute Include: Commitment of Key Staff-Barry Warner, ASLAlAICP, wIll serve as the Pnncipal-m-Charge for this project. Barry has 22 years of expenence In park planning and design projects. Dewey Thorbeck, President of Thorbeck Architects, wIll lead building deSIgn and evaluation activities He has 25 years of project experience and also teaches architecture at the University of Minnesota. Most Importantly, Dewey knows and practices architecture for parks, recreation and natural resource projects. John Larson, ASLA, wIll serve as project One Carlson Parkway North, SUIte 150, Minneapolis, MN 55447-4443 Telephone (612) 475-0010. Fax (612) 475-2429 . http:/ /wwwsrfconsulting.com An Equ(l1 Opportunzty Employer ,J . . . . Ms Sue Fitzgerald -2- January 16, 1998 manager and site planner. John has 19 years of expenence in Landscape Architecture, Including parks and nverfronts in both urban and natural envrronments. Barry, Dewey and John will ensure that the desIgn developed represents the best possIble use of resources and they wIll ensure a smooth planning process. Multidisciplinary Staff - The technIcal challenges of the Aiple Property and Kolliner Park project demand skilled practItioners representIng a wIde dIverSIty of discIplines. TIns is a project made for SRF. Our team possesses all of the multidIsCIplIne expertIse confronted by'the AIple Property and KollIner Park project Our team Includes landscape arclutects, civIl and traffic engmeers, hydrologIsts, enVIronmental speCIalIsts and surveyors. TIns broad based team IS m-house, avaIlable and Immediately accessIble Innovative Designers - The project team SRF has assembled for tIns project includes indIviduals WIth reputatIons as creatIve deSIgners who respect the natural environment and who bnng a fresh and objectIve outlook to every project. . Sensitivity to Environmental Concerns - SRF staff have a wealth of expenence to draw upon from past projects completed In the StIllwater area We have carefully reVIewed key documents unpactmg development of the propertIes We have m-depth knowledge of the National WIld & Scernc RIvers Act and of the goals of the Downtown Plan. We understand the importance of balanCIng dIverse natural, hIstoncal and recreatIonal needs. /' Knowledge of Regulations - A m3.Jor publIc improvement project such as that being consIdered for the AIple Property and KollIner Park must work within a realm of establIshed enVIronmental regulations, deSIgn standards and technIcal parameters. A wide vanety of local, state and federal agenCIes WIll serve m an overVIew or a regulatory capacity, and this project must adhere to dIverse regulatIOns SRF bnngs to tIns prOject insight and experience at working WIthIn the regulatory framework towards the desired result Successful Track Record in Design Team Projects - The Design Team approach to project management that we propose WIll ensure that people representIng all aspects of park planmng are involved m the AIple Property and Kollmer Park proJect. In preVIOUS projects utIlizing a Design Team approach, includmg the BIg Rivers RegIonal Tr311 In Dakota County and the Near WIlderness Camping FacIlity m Baker Park for Hennepin parks, SRF has demonstrated the slolls m communIcation and collaboration that are essentIal to the DesIgn Team process. . The AIple Property and KollIner Park project wIll be a sigmficant addItion to both Downtown StIllwater and the Lower St. CrOIX NatIonal Scernc R1verway. We are confident that our team has the experience and SkIlls needed to serve the CIty in a creatIve, efficient and professional manner If you have any questions about our proposal, please call Barry Warner at 612-475-0010. i ! ~ ~ I J ] 1 ~ ~ J n n J ] ] Ms. Sue FItzgerald January 16, 1998 -3- . Thank you for your consIderatIon of our proposal. We look forward to an opportunity to dISCUSS the parks' opportunitIes in greater detaIl. Smcerely, SRF CONSULTING GROUP, INC ~~.. Barry J. Warner, AS LA, AICP Pnncipal f;t:;a.~ Peter A. Fausch, P.E. Senior VIce PresIdent BJW/smf Attachments . . . Professional Services Proposal Submitted to City of Stillwater for . Aiple Property and Kolliner Park Master Plan Submitted by: SRF Consulting Group, Inc. Contact: Barry Warner, ASLA, AICP One Carlson Parkway North, Suite 150 Minneapolis, Minnesota 55447-4443 (612) 475-0010 Fax: (612) 475-2429 . l I . TABLE OF CONTENTS ... ] Eggg ~ Cover Letter [Introduction Tab 1 ProJect Understanding ...... ........... ................................ 1 - ~ .-.. ~ II' d Tab 2 Approach. ................ ..... ..... .................. ....... ........... 5 ltr' , . ~J Tab 3 Scope of ServIces [ Schedule Compensation.. ............ 6 --"\ Tab 4 Project Team ............ ...... ........ .... .................... ......... 14 . . ,-. -~ Tab 5 Related Expenence ................... ..... .......... . .. ..... .... . 28 -u Tab 6 References ....... ..... .. .................................................... 48 ] L Tab 7 RFP Document ..... .. ........... ..... ................... ............. 49 11 11 11 II 11 , . I. Project Understanding " j ] StIllwater has a umque ambiance among cities in the Twm Cities area - it IS a community nch m both location and historical architecture. Situated along the St. CroIX RIver (a National Scemc Waterway), Stillwater attracts people pursuing everything from downtown strolls and homemade fudge to campfires an9- canoes. Master plannIng for the 20-acre A1ple Property and the 26-acre Kolhner Park has the potential to make a slgmficant contribution to the City'S eXlstmg amemtles. ] ] ] The City'S deCISion-makers and busmess commumty have worked hard to capitahze on the City'S unique character wlll.le at the same time taking measures to protect it. TIns master plannIng effort must contInue that pohcy by Identifying improvements that respect Stillwater's culture and environment and yet provide viSitors WIth passive and actIve recreation opportunIties. ~ ~. ~ m 111 11 1 1 1. J 1 The Downtown Plan, which was adopted in 1988, is one of the pnmary tools gUldmg City deciSion-makers in tins master planmng effort and It wIll be instrumental m identifying appropriate actiVities for both the A1ple Property and Kollmer Park. The A1ple Property is bounded by the St CroIx River on the east, SunnYSide Manna on the South, Highway 95 on the west and Amhamo Doclong faclhtIes to the north A commercial lease is due to expire this year, and the property offers a tremendous opportumty for the City to add to its riverfront parks and open space system. Suggested uses Cited m the Downtown Plan mclude. . extension of Lowell Park and the City open space system . walkways . picmckIng . campmg . fishing pier . boat launch . viSitor boat doclong . charter and excursion boat dockmg . location of the Lower St. CroIx ViSitor Center . pOSSible light raIl transit stop SRF Consultmg Group, Inc. 1 I I ) I ] ] ] ] J -J 1 -I 1 1 1 1 -- -=t ~ The Downtown Plan also cItes a number of potential uses for Kolliner Park, wlnch is located across the S1. Croix River (in Wisconsin) from downtown Stillwater. The sIte was donated to the City 81 years ago with the condition that the river bluffs be preserved from the "devastation of commercial usage," and master planning must respect the desire to keep that promise. Uses proposed in previous studIes mclude. . viSItor boat dockIng . swimmIng . campIng . picnickIng . conceSSIons for parklboating users . charter and excursion boat dockIng . locatIon for the Lower S1. CrOIX VISItor Center Key Project Issues and Considerations WhIle these sites hold great opportunity for the CIty of Stillwater, their development is complIcated by a number of complex planning Issues that wIll requIre a skIlled and objectIve response by the deSIgn team. The team wIll need to aclneve a balance of the following needs and objectIves. EnVIronmental Issue~ . Improve mappIng of native plant communities. . PrOVIde for protectIon of water qualIty in new development planning. . PrOVIde for the stabIlIzatIon of beach or other proposed water edge unprovements . Assess the need for stabilization of the existing shorelme. . PrOVIde for protectIon of natural viewsheds, especially the view from StIllwater to KollIner Park. SRF Consuftmg Group, Inc. . . . 2 . Site Planning Issues . Develop necessary project mappmg. . ProvIde for safe vehicular access. . ConsIder pedestnan, bIcycle and transit connectIons to downtown. . Develop an arclutectural program appropriate to the floodplain and scemc nver 10catlOn of project. ' . ConsIder the appropriate current and future use of the rail line. . Develop a recreational program appropnate to floodplain and the proJect's scemc river locatIon. . Understand impacts of future Highway 36 bridge construction on park planning . Hlstoncal Issues . Catalog eXIsting artifacts and structures on site. . Evaluate re-use potential of existing structures . Develop the interpretIve potential of cultural and natural features on site. Re~latorv Issues, - - . Develop a plan that is consIstent with the requIrements and spirit of the Lower St. Croix National Scenic R.1verway Management Guidelines. . Work to aclueve a proper balance between natural, historical and recreational mterests. . Work withm the gwdelines of the U.S. Army Corps ofEngmeers as they apply to the SIte. . . Adhere to applIcable requirements of St. Josephs Township and St. Croix County, Wisconsm. SRF Consultmg Group, Inc. 3 ~- =-n .J) ~ Project Approach . -J In response to the aforementIoned project setting and those issues contnbutIng to the master plan process and subsequent unplementatIon, SRF has assembled a team and IdentIfied a process to ensure a creative yet Implementable solution Our project approach balances input from the City's adVisory boards, the pubhc and regulatory agencies With technIcal and creatIve skills proVided :by the consultant team The key to thiS approach IS involvement from an AdVISOry Cormmttee to assist m gUldmg and sohclting input from interested parties. Dunng the planmng process, the AdVISOry Committee Will be called upon to asSiSt m shanng mSlght and estabhshmg pnoritIes as the process evolves from analYSIS to concept alternatIves and finally the preferred scheme. Tlus mvolvement IS cntlcal for the City to mamtain a sense of authorship and endorsement, and key to the plan's ultimate implementatIon -=m -] I I_I l- I t I ~I -- During the planning process, regular meetings will be held With the Advisory Comrmttee along With mput from regulatory agencies and others involved in pubhc pohcy CItizen mput Will be sohclted at two key opportumtIes. First, an open house Will be held for mterested partIes to view work in progress and consultant staff wIll prOVide one-to-one descnptions and responses to citizen issues Secondly, Citizens Will be inVited to a fonnal meetmg, perhaps In a public heanng fonnat, hosted by one of the City'S involved commiSSIOns. . .~ We VIew the consultant team as a technical facIhtator to InstIll creatIve ideas and prOVIde the expertIse necessary to carry out the asSIgnment The multIdIsciplmary skills prOVIded by the team IS key and instrumental to responding to the Wide vanety of Issues posed by the proJect, the sites and applicable regulations. . SRF Consuning Group, Inc 5 ~~,..- . g .. Regulatory Agencies . . . . . . . Advisory Committee .. ... Siiii - ~ Iiiiii . /IiiiiiiiI Siiii::I iiiiiiiiiiiiI ~ ...... - L City Council Stillwater ..........................: . . . . . . . . . . . . . . . Advisory Boards: Stillwater Planning Commission Park & Recreation Commission Hentage Preservation Commission ............ Citizen Input: Public Heanngs . . . i!!............. Suc Fitzgerald Clly Planner Prolect Coordinator ...........1 Citizen Input: Open House Forum . . . Barry Warner ASLA, AICP Principal-In-Charge, SRF . . . r........................................r...................,....................,......................................., . . . Landscape Architecture & Project Management John larson, ASLA Senior Landscape Architect Land Use Planning Patrick Peters Associate Traffic Engineering Dennis Eyler, P E. PrinCIpal Environmental Planning Jennie Ross Associate Architecture/ Re-use Analysis Dewey Thorbetk, FAlA Principal Thorbetk Associates Civil Engineering David Jullff, P E. ASSOCIate Hydrology David Filipiak, P.E Associate Surveying (optional) Markhurd, In( Plant Communities Tom Hillstrom Environmental SCIentISt . Aiplc Propcrty & Kollincr Park Master Plan Proiect Design Team . . . ~ c-.._Cuuh: Proiect Understanding Alple Property & Kolhner Park Master Plan . Schedule/Compensationl Scope of Services Schedule . The SRF team IS prepared to commence work after contract agreement and proceed ImmedIately wIth PrOject Start-up tasks Expenence wnh sImilar projects, m-house multIdISCIplmary staffing, staff capacIty and work rapport wIth the affected agencIes ensure that the project wlll move forward m a logIcal and progressIve manner toward completIOn of mventory/analysIs/programmmg on or before March 15, 1998 The first publIc forum presentmg concept altemanves occurs on or about May 1 The second publIc forum presentmg the final Master Plan occurs on July 15 ConsIstent WIth the attached Project Schedule, mtenm deadlmes are affixed to meetmg dates establIshed for the AdVISOry CommIttee and AdVISOry Board The tImmg of these meetmgs IS further assurance of mcremental buy-m to the project and a reduced opporturuty for last mmute "surpnses" The final publIc heanng before the StIllwater CIty CouncllIs scheduled to occur on or before August 15, 1998 Compensation Staff level of effort and the resultmg consultant compensatIOn IS summanzed m the attached table SRF IS WIllmg to negotiate WIth the CIty of Stillwater as to the level of effort assIgned to the prescnbed tasks and those responsIbIlIties taken on by the CIty versus those provIded by the Consultant Team It IS our understandmg that a prelImmary budget of $30,000 to S50,OOO was establIshed for the project Therefore, our level of effort uses thIS as a gauge m dIvIdmg staff hours between mventory analysIs, prelImmary deSIgn scenanos, final Nlaster Plan and CItizen and agency partICIpatIOn ConstructIon documents and reqUIred envIronmental penmttmg are not mcluded m thIS Scope of ServIces . It IS our understandmg that the CIty of Stillwater WIshes to proceed WIth thIS project ImmedIately and conduct ItS tasks as effiCIently as pOSSIble. Therefore, the followmg actiVIties or tasks were assumed as bemg prOVIded by the CIty or an allIed agency, rather than by the consultant team 1 PrOVIde eXIstmg mformatIOn, mcludmg prevIously prepared plannmg studIes, base mappmg, GIS data, and aenal photography SRF Consultmg Group, Inc 7 .J~.J~ ~ ~ ..J ~ , I Iiiiii;iiI ~ fi1ijf E..,h11 ~ /aaiiii i-a t.- ~k-t '-- rrasks 1. Proiecl Start-up , / ,; J r February - J....,y ~ Marth April May June July' - . Aug~si' Septembei .~: .I~~~ ~s.i~!.~~~~.r~.~~~n~..... .......:.......... . 3. Preliminary Design Scenarios l1iIliIir.~~~,...l ~ .. .. I. ..... .... II ..... .... I" ... .. I'" ........ ..... . ... ..... ~~- .................................... II .... II ...[..... .......... ... ..... .... ", ..... .... ... .....11. II' ..... ............ I.. .... 4. final Master Plan Preparation ~~................. ...-. ....... .... .. ........................ ..... ....: ........ s. Optional Tasks A. Best Practices Review i) .... .- B. Survey .........~.. C. Needs Analysis ...................................................l .................... .........., ......... ....... .. ......... ,- ......, .......... .......... D. Final Addendum - ...... ...... ..................... .. ... ..: ... ...... ...... . ...... ........ . . 6. Meetings .......................... ............ ....... . ........ ....... .. ..... .... ...... .... ... ... ... · Staff Design Team ~ . IJ .. ...................................... ....... ... ............ ... ....... . ..... .......... .... . · Regulation Agencies fI) 4' \,9 . . . . . . . . .. .. .. .. .. . . .. . .. .. . . .. .. .. .. .. . .. .. .. .. .. .. .. .. ... ...................~............... .............. ....... ........ ........ .. .. . .. .. .. . .. .. . Public Open House \tJ) . .......... ..................................................... ......."............... ....................... .......... · Advisory Board .. . .. .. . .. ... .. ................. ... .. .. . . Stillwater Park & Rec. Commission ., .... ..... .... . 6) Stillwater Planning Commission .. .. .... .. .................. ...... ................ . .... Heritage Preservation Commission ~ . ... . .. . . .. .. .. .................... ...... .. .... ....... .... · Stillwater City Council I> m. Proiect Wedule Aipll' pl"()pl'I'ty &. Kolliner Park Master Wan 01116/98 WORK TASKS AND PERSON.HOUR ESTIMATE PAGE 1 CLIENT CI. STILLWATER .NSULTANT SRF CONSULTING GROUP,INC . PLANNING DEPARTMENT SUBCONSULTANT THORBECK ARCHITECTS, L TO PROJECT AIPLE PROPERTY AND KOLLlNER PARK MASTER PLAN .....ESTIMATED PER SON. H 0 U R S ..... ASSOCIATE TOTAL FEE TASK NO WORK TASK DESCRIPTION PRINCIPAL SR PROF PROF TECHNICAL CLERICAL HOURS TOTALS ------- ----------------------------------------------------------- -------....- ---------- --------- --------- --------- -------- -~~ 10 PROJECT START UP a General project admlnlstrallon and start up 0 2 0 0 0 2 b Meellng (1) WIth City of Stillwater staff to clarify the project DIscuss hIstorical 2 2 0 0 0 4 use and define redevelopment goals c Prepare a written report outlining the results of the focus meeting 0 0 0 0 d Review the park properties 4 4 4 0 0 12 e Secure aenal topographic and/or site survey information (from City or 0 2 0 0 0 2 Markhurd) f Secure information on eXisting utilities (from CIty of Stillwater) 0 2 0 0 0 2 SUBTOTAL - TASK 1 6 13 4 0 0 23 $2,005 20 INVENTORY, ANALYSIS AND PROGRAMMING a Inventory, map, and analyze the park's natural resources 0 0 8 0 0 8 b Identify and analyze special site attributes of the park 0 4 8 0 0 12 c IdentIfy and analyze eXisting structures for poSSible re-use 0 4 0 0 0 4 d Identify, research, and analyze Issues relating to the deSIgn and future use 0 4 8 0 0 12 e Generate a wntten program development gUide, which prlontlzes recreational 0 4 0 0 0 4 needs and opportunities Review applicable local, state, regional, and federal regulatory ordinances 0 4 0 0 0 4 g Generate a site opportunities and constraints map 0 2 8 0 0 10 h Develop a written Interpretive scenano with Input from AdVISOry Committee 4 0 8 0 0 12 SUBTOTAL. TASK 2 4 22 40 0 0 66 $4,710 SRF CONSULTING GROUP INC ENGINEERS AND PLANNERS MINNEAPOLIS MN 01/16198 WORK TASKS AND PERSON HOUR ESTIMATE PAGE 2 CLIENT CITY OF STILLWATER CONSULTANT SRF CONSULTING GROUP, INC PLANNING DEPARTMENT SUBCONSUL TANT THORBECK ARCHITECTS, L TO PROJECT AIPLE PROPERTY AND KOLLINER PARK MASTER PLAN ..... E S TI MAT E D PER SON - H 0 U R S ..... ASSOCIATE TOTAL FEE TASK NO WORK TASK DESCRIPTION PRINCIPAL SR PROF PROF TECHNICAL CLERICAL HOURS TOTALS --------- ----------------------------------------------------------- --------- ---------- --------- --------- --------- ------- -------- 30 PRELIMINARY DESIGN SCENARIOS a Refine program development gUide and Interpretive scenano 2 4 0 0 0 6 b Develop two (2) altematlve concept plans Illustrating use areas, traffic flow, trails 6 24 32 0 0 62 schematics, areas for protection or management, and relationship to surrounding land uses c Present alternallve concept plans to Advisory Committee and InVited guests 0 4 0 0 0 4 (one meeting) d Revise alternative concept plans to Incorporate committee comments 2 8 16 0 0 26 e Present site opportunities and constraints and alternative concept plans In public 6 6 12 0 0 24 open house Prepare a wntten memo summarIZing results of public open house 2 8 0 0 2 12 SUBTOTAL - TASK 3 18 54 60 0 2 134 $10,276 40 FINAL MASTER PLAN PREPARATION a Review meeting WIlh AdVISOry Committee to assist In selecting preferred 0 4 0 0 0 4 alternative concept b Develop In greater delallthe selected alternative concept 2 12 20 0 0 34 c Determine general con&tructlon costs of facilities and development 2 8 8 0 0 18 d Intenm meeting WIth Advisory Committee and InVited guests 0 4 0 0 0 4 e Prepare final draft graphic of master plan 0 4 16 0 0 20 f Through a public open house, present the concept plan to Interested members 6 6 8 0 0 20 of the public g ReView the proposed master plan and development program WIth each of three 0 4 0 0 0 4 Advisory Commissions at one combined meellng h ReVise general con&tructlon costs or facilities and development 0 6 0 0 0 6 SRF CONSULTING GROUP INC ENGINEERS AND PLANNERS MINNEAPOLIS MN . . . - 01/16/98 CLIENT -- - - . WORK TASKS AND PERSON eSTIMATE CONSULTANT CITY OF STILLWATER PLANNING DEPARTMENT PROJECT AIPLE PROPERTY AND KOLLINER PARK MASTER PLAN SUBCONSUL TANT TASK NO SRF CONSULTING GROUP, INC THORBECK ARCHITECTS, L TO WORK TASK DESCRIPTION .....ESTIMATED PERSON-HOURS..... ASSOCIATE TOTAL PRINCIPAL SR PROF PROF TECHNICAL CLERICAL HOURS .3 FEE TOTALS --------- ----------------------------------------------------------- 4 --------- ---------- --------- --------- --------- -------- -------- 64 I Refine the final draft concept plan to develop an Illustrative schematic master plan Include road and trail ahgnment, recreallon areas, and types of recreation, faClhtles, parking areas, roadways, etc Include the development of a written memo addressing sustainable development, management zones, prescribed hst of facIlities, anllclpated development costs, development tlmehne and any other related Issues J Present the final master plan to the Stillwater City Council (one meeting) for final review 4 SUBTOTAL - TASK 4 18 TOTAL ESTIMATED PERSON HOURS JTasks 1 0 - 4 0) AVERAGE HOURLV BILLING RATE 46 $110 ESTIMATED LABOR & OVERHEAD $5,060 ESTIMATED DIRECT NON-SALARV EXPENSES TOTAL ESTIMATED BASE FEE (Tasks 1 0 - 4 0) SRF CONSULTING GROUP INC ENGINEERS AND PLANNERS $13,005 12 24 16 4 o o 64 16 76 153 16 180 $85 $60 $55 $10,800 $880 8 o 8 10 $53 $530 8 182 $13,284 405 $30,275 $9,458 $39,733 _;:CI:I:===_ MINNEAPOLIS MN .. ... .. - .. ... &ii - IiiiiiiiJ IitiiD Ii:iiJ iiai ~ taii i&a ~ w 6aii ~ 01/16198 WORK TASKS AND PERSON HOUR ESTIMATE PAGE 4 CLIENT CITY OF STILLWATER PLANNING DEPARTMENT CONSULTANT SRF CONSULTING GROUP, INC THORBECK ARCHITECTS, L TO SUBCONSULTANT PROJECT AIPLE PROPERTY AND KOLLlNER PARK MASTER PLAN TASK NO. WORK TASK DESCRIPTION ..... EST I MAT E D PER SON - H 0 U R S ..... ASSOCIATE PRINCIPAL SR PROF PROF TECHNICAL CLERICAL TOTAL HOURS FEE TOTALS ~-------- ----------------------------------------------------------- -------........ --------....- --------- ------- ---- ------- ----- ................ ................................_......,....................................................... ................ --.............. ....,..._........ ................ .........-....... .........-...... ............-... ................ ESTIMATE OF DIRECT NON-SALARY EXPENSES (Tasks 1 0 - 4 0) MILEAGE 1800 Miles @ $031 $558 REPRODUCTION Miscellaneous Prints (Allowance) $400 SUBCONSUL TANT Thorbeck Architects, LId $8,500 ESTIMATED DIRECT NON-SALARY EXPENSES (Tasks 1 0 - 4 0) $9,458 ....... SRF CONSUL TINeUp lNC ENGINEERS AWNNERS MIN.LIS MN 01/16198 . WORK TASKS AND PEeOUR ESTIMATE CONSULTANT . PAGE 5 CLIENT CITY OF STILLWATER PLANNING DEPARTMENT SRF CONSULTING GROUP, INC SUBCONSUL TANT THORBECK ARCHITECTS, L TO PROJECT AIPLE PROPERTY AND KOLLlNER PARK MASTER PLAN TASK NO WORK TASK DESCRIPTION ..... EST I MAT E D PER SON - H 0 U R S ..... ASSOCIATE TOTAL PRINCIPAL SR PROF PROF TECHNICAL CLERICAL HOURS FEE TOTALS -~------- ----------------------------------------------------------- -------- --------- --------- -------- -------- ----..---- -------- 50 OPTIONAL TASKS 51 Best Practices Review 2 12 o o o 14 Conduct a best practices reVIew of four to SIX other recreational facIlities on the lower St CroIx Scenic Waterway One day tour 52 Needs Analysis 2 2 16 0 0 20 Conduct a general demands and needs analYSIS, Interpreting available research data as to the needs and desires of potential users 53 Photogrammetrlc Survey 0 0 0 0 0 0 $4,500 Secure CAD format photogrammetrlc topo survey With 9 ground conlrol poInts, based on 1996 aenal photograph prepared by Markhurd, Inc 54 Addendum To Final Master Plan 0 6 0 8 2 16 Prepare addendum to final master plan Incorporating City Council reVISions SUBTOTAL. OPTIONAL TASK 5 4 20 16 8 2 50 $3,646 TOTAL ESTIMATED PERSON HOURS (Optional Task 5 0) 4 20 16 8 2 50 AVERAGE HOURLY BILLING RATE $110 $85 $60 $55 $53 ESTIMATED LABOR & OVERHEAD $440 $1,700 $960 $440 $106 $3,646 ESTIMATED DIRECT NON-SALARY EXPENSES $75 Photogrammetnc Survey $4,500 TOTAL ESTIMATED BASE FEE (Optional Task 5 0) $8,221 ==:====: SRF CONSULTING GROUP INC ENGINEERS AND PLANNERS MINNEAPOLIS MN . . . RESOLUTION NO. 98- APPROVING PLANS & SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR SOUTH 1sT STREET RECONSTRUCTION (pROJECT 9802) AND CURVE CREST BOULEVARD STREET REHABILITATION (pROJECT 9803) WHEREAS, pursuant to a resolutlon passed by the Council on February 3, 1998, and February 17, 1998 respectively, the CIty Engmeer has prepared plans and specIfications for the makmg of street Improvements on South 1st Street between Orleans Street and Willard Street; WIllard Street from 1 st Street to 3m Street, and Hancock Street and Marsh Street between 1st Street and 6th Avenue, and Burlmgton Street between 1st Street and 6th Avenue and street rehabIlItation unprovements to Curve Crest Boulevard between Greeley Street and W ashmgton Avenue, and WHEREAS, It has been determmed that It would be advantageous to the CIty of StIllwater to combme these two projects and advertIse for bIds as one project, and WHEREAS, the CIty Engmeer has presented plans and specIfications for both Improvements to the CounCIl for approval and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. The plans and specIfications presented by the CIty EngIneer are hereby approved. 2 That the above descnbed projects be combmed and bId as one project for bIddmg purposes. 3 The CIty Clerk IS ordered to prepare and cause to be mserted m The Gazette and m the Construction Bulletin an advertIsement for bIds upon the makIng of the unprovement under the approved plans and specIfications The advertIsement shall be publIshed for three days, shall speCIfy the work to be done, shall state that bIds WIll be received by the CIty Clerk until Thursday, Apn12, 1998 at 2 00 p m. at winch tune they WIll be publIcly opened m the Council Chambers of CIty Hall by the CIty Engmeer, WIll then be tabulated and will be conSIdered by the Council at theIr next regular Council meetIng on Apnl 7, 1998, m the Council Chambers Any bIdder whose responsIbIlIty IS questioned during conSIderatIon of the bId WIll be gIven an opportunIty to address the CouncIl on the Issue of responsIbIlIty No bIds WIll be conSIdered unless sealed and filed with the Clerk and accompamed by a cash depOSIt, caslner's check, bId bond or certIfied check payable to the Clerk for ten (10) percent of the amount of the bId Adopted by CouncIl tlns 3rd day of March 1998 Jay KImble, Mayor ATTEST. ModI Weldon, CIty Clerk MEMO TO: Mayor and CIty Councll . FROM: Shawn Sanders CIVIl Engmeer i?l;, · SUBJECT: South 1 st Street ReconstructIon, Project 9802 Curve Crest Boulevard Street Rehabllltation, Project 9803 DISCUSSION: Plans and specIficatIons for the South 1 st Street and Curve Crest Boulevard Improvements are near completIon It IS antICIpated that combImng the two projects for bIddmg purposes w1l1 provIde the CIty With more advantageous bIds The bId date WIll be Apnl2, 1998 at 200 p.m., With bIds presented to CouncIl at the Apnl 7, 1998 meetmg. RECOMMENDATION: I recommend that Councll approve the plans and specIficatIons for the South 1 st Street and Curve Crest Boulevard Improvements and order advertIsement for bIds for the proJects. ACTION REOUIRED: . If Councll concurs With the recommendatIon they should pass a motIon adoptmg ResolutIon No 98--, APPROVING PLANS & SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR SOUTH 1ST STREET RECONSTRUCTION (PROJECT 9802) AND CURVE CREST BOULEVARD STREET REHABILITATION (PROJECT 9803). . . . . MEMORANDUM TO. Mayor and City Councll Shawn Sanders, CIVIl Engineer l;,$. FROM DATE February 24, 1998 RE' BurlIngton Avenue- No ParkIng S A.P 169-120-03 Project No 9802 DISCUSSION BurlIngton Avenue between Sixth Avenue and Fifth Avenue IS being Improved from a rural to an urban road as part of the First Street Reconstruction Project. Since tlns street is designated as a MuniCipal State Aid street, and state funchng will be received to construct thiS segment, it must be constructed to State AId standards. The street will be constructed 32 feet (975 meters) wide With concrete curb and gutter. Since the street wIll be constructed at 32 feet, State Aid requires one side be restncted with no parking It IS proposed to restrict parking on the north Side of Burlmgton Avenue along tlns segment. TIns wIll be consistent With BurlIngton Avenue from Fifth Avenue to Fourth Avenue, wInch was constructed In 1994 and also restncted parkmg on the north Side. RECOMMENDATION Staff recommends that Council consider and approve the resolution to restnct parkIng on the north Side of Burlington Avenue from SiXth Avenue to Fifth Avenue An approved City Council resolution is reqUired for submittal to the State Aid Office as part of the plan review process ACTION REOUIRED If Council concurs With the recommendation they should pass a motIOn adopting Resolution No 98--, RELATING TO PARKING RESTRICTION ON S.A.P. 169-120-03 FROM SIXTH AVENUE TO FIFTH AVENUE IN THE CITY OF STILLWATER, MINNESOTA. RESOLUTION NO. 98- RELATING TO PARKING RESTRICTION ON S.A.P. 169-120-03 FROM SIXTH AVENUE TO FIFTH AVENUE IN THE CITY OF STILLWATER, MINNESOTA. THIS RESOLUTION passed tlns 3rd day of March 1998, by the City of StIllwater m Washmgton County, Mmnesota The Mumclpal CorporatIon shall heremafter be called the "City", WITNESSETH: WHEREAS, the City has planned the rmprovement ofMSAS 120 BurlIngton Avenue from Fourth Avenue to Fifth Avenue WHEREAS, the City wIll be expendmg MuniCipal State AId Funds on the rmprovement of tlns Street, and WHEREAS, this rmprovement does not prOVIde adequate Width for parlang on both Sides of the street; and approval of the proposed constructIon as a Mumclpal State AId Street project must therefore be condItIoned upon certam parkmg restrIctIons. NOW, THEREFORE, IT IS THEREBY RESOLVED: That the CIty of StIllwater shall ban the Earkmg of motor velncles on the north Side ofMSAS 120 (Burlmgton Avenue) from 5 Avenue to 6th Avenue at all tImes. Dated thiS 3rd day of March, 1998. CITY OF STILLWATER BY Jay Kunble, Mayor ATTEST MorlI Weldon, City Clerk . ./' . . . Memorandum TO. Mayor and CIty CouncIl FR. Steve Russell, Commumty Development DIrectorlKlayton Eckles, City Engineer DA. February 27, 1998 RE Request to get proposal for preparatIon of a North 62nd Street Specific Plan. BackQfo11I1.d. The CIty ComprehensIve Plan proVIdes general land use dIrectIon for the North 62nd Street area (see attached map) Other Issues regardmg cIrculatIon, road closures, detailed land use plannmg, dramage, utIlIty locatIon have yet to be resolved. The area IS currently zoned Agncultural as a holdmg descnptIon and Will have to be rezoned. . DIscuSSIOn In order to address these Issues and questions for eXIsting property owners and prospective developers, staff recommends preparatIon of a speCIal area plan. Tlus type of plan prOVIdes a basIS for coordmation of area development and the opportunity for property owners and area reSIdents mvolved. In effect, tlus type of plannmg process was completed as part of the PUD for the LIberty and Legends Phase I expanSIon area PUD planmng There IS a developer mterested m tlus area and WIthOUt addressmg the above plannmg Issues it wIll be chfficult to coordmate the development of the area Estimated cost of the study IS $10-15,000. Recommendation. Authonze staffto obtaIn bId from consultIng firm to develop speCIfic area plan for North 62nd Street area. 1\.ttachmellt" 62nd Street Planmng Area Map . \--- . SFLL \ \ I \ "- . Jf-/ ,.,- I /(1 ( I ~ I SFLL '" \1 I I ... ,-- 'J '''I I- ... ~ ," I.J ~ t: ~ ~t , ~ ;", ''I .;," ~ t:;' ,'11. :; SFLL ::~ Phase I - ; 1996 ~ ... ", All , f , 'I: .' . ....\ -:'.5..'..:"-.h ...... I~" ~,I".,Rtj.. " "".. .' pc..~,,'..,. c: C T( '~ ~y ~'J Dis The the De) din De~ Pia 50C ~ ) ~ - - -=-==-- ---=-=----=-===--~- . AtmlOlll2lD TO HACllCE LAw IN ~ WacclNsIN, JOWl\, ~)l1T1f DAKOTA. W~ DC. C~ AND II.LINoa (MON) 3 2' 98 11. 32/ST 11.31 /NO 4860012530 P 2 Messerli & Kramer FROM MESSERLI & KRANER P A A'l"fORNIYS Itl L.\W ~ PAUl; OnlY; UAt,\lII' 01 M%NNISOT4 Crms IlW.DJNG Sum: 450, 145 UNIYDmY AWNW WIlSJ '1r "",,11, MlNNDOJ~ SSlOJ.20+4 TIW'HOm ((lU) US-9TH FAUIMIU (612) 228-9787 pr'ObtIcINl_OCln \wnu's nlUCT DIAL NUl\IIID 672-3614 IllOG 1<"IFnI !lTllE't Tr wt ~ 150 SoV1H FrmI SnuT MlNNI.Arous MINNISO'D. SS402 -4218 'J'n.uHoNll (612) 672-)600 JAc:mm.i (612) 672.]177 e-nwl: Jlang@mandklaw.com March 2, 1998 Mr. Steve R\l.SSell Commumty Development D1rector City of Snllwater 216 North Fourth Street Snllwater, MN SS082 VIA FACSIMILE 430-8810 AND OVEIU-.IGHT MAIL RE' Stillwater Radissoo Hotel &; SUJteslTemtorial Prison Site . Dear Mr Russell: 'Ibis letter is sent as a swus updale on the above-referenced maLLer. AtJ I wormed you on d1e telephoue last week, we have received "preliminary" approval from the National !'aft Servlce qualifying the project for federal historic rehabilitation taX crecbts. The "preliminary" approval given by rhe National Park Service IS usually subject to vanous standard qualifications widl any project. "Final" approval is never gIven Wttil the project is complelecl. With lhe "preImunary" approval we received from the Nanonal Park Service. the normal contingencies were included. One matenal addinonal contIngency was included which requires resolunon, that is, the failure to approve the use of the prototype window which has been iDstaUed in the buildmg as custom-made by Andersen Wmdows. Due to the fact that approval of the federal hIstoric rebablhtation tax credIts IS an mtegraJ part of the mvestor's return on Jnvestment for the project, we need to have the wmdow approved before going forward Mr Charles Nelson of che Minnesota Historical SocIety has been our chief haisOD with the NauoJJal Park Service. Any items for which we seek approval must first be approved by the Minnesota Histoncal SocIety through Mr. Nelson. It is my W1derstancbng that Mr. Nelson has been in the hospJtal for quite some tlJDe and w1l1 be remmIng to work this week. Our arclntect, Mr. Mark FiDN!msm. has compiled all the mfonnatlon necessary for Mr. Nelson to revIew upon his return and to forward to lhe National Park Service to approve the windows and remove the contingency. This infonnation includes other prOjects where the National Park Servtce bas approved the I. FROM MESSERLI & KRAMER P A (MON) 3. 2' 98 11. 32/ST. 11 31/NO. 4860012530 P 3 March 2, 1998 Pale 2 . composite window. We bebeve the contmgency w1l1 be removed. but it must be accomplished pnor to going forward to close the transactlon We have contmued to ask for ODe month extensIons on our agreement to close WIth the CIty m an effort to let you know we are very close to finabzing the transaction However. based upon the fact that the National Park ServJCe does not have all the mtonnanon and It wIll take some time for them to approve it and then complete documentation to close the tramac;bon, we ask aaam for your patJence aud indulgence wh1le we complete the tasb necessary In that regard. we request that our agreement with the Ctty be extended through the end of April I will DOt be able to attend the Council meeting scheduled for Tuesday. March 3. I wdl be 10 Clucaao meetlnl with the company who is partnering with us fO supply the necessary equity for completion of t1m project. That company is The Hearn Company located in Chicago, Dlinois. They are vmtage propeny speciahsts and have renovated numerous vmtage properties In downtown Chicago. They also mamtam offia:s in Denvor ;wd St. Paul. Their 5t Paul off1ce is locared in the Fll'SW' Center. an office bUJldmg Whlch they own and DWlage We bebeve they are a good fit for tlns project. They have hands-on experience in the renovation of historical buildings and believe that the Twm Cities area is a natural extension of their current business strateI)'. Enclosed WIth this letter by ovcrmght DWI. please fmd five brochures related to d1eir company. ) ask that you prOVIde them to the Council Even though I will be unable to attend Tuesday night's Council JDCetmI. It 18 my UIlderst~uvbng that . Mr. Borum will be attendmg on behalf of our company Let me assure you that we are movIng forward to complete all the plca:S of the puzzle. so that we may close With the City and commence construction t:h1s spring I will be happy to cliscuss this further with you when I rcmm from Clncago on WedJJesday. We apprec18t.e the Council and City staff's continued patience and ~pport of this project 'Ibank you for your consideratlon Very tlUly your.. ERP.A. ce. Mr. MIChael Borum-by fax Ms Morb Weldon-by fax 1XL rwJ 332978_1 . . . . FYI ~:rng.i'tl~~ ~ w t\SmKGTON OFFICE 1101 30th Street, SUIte 500 Washmgton, DC 20007 (202) 625-4356 Fax (202) 625-4363 MI~.sOTA OFFICIi PO Bolt 2131 Sl1lh\'ater, l\1N 55082 (612) 439-7681 Fax (612) 439-7319 ,...--... --" .--- February 27, 1998 To Mayor and Council Members CIty of Stillwater From Ed Cain, LAI SUbJect Report and Billing for February 1-28, 1998 A. Washington D.C. Legislative Work tor 1999 Levee Appropriation * Working With the Minnesota Delegation for the funding to complete Stage 2 of the Levee proJect We are requesting $2 million for thiS work Again, thiS year as In years past. the Administration has not requested any funding for the Stillwater proJect In the President's budget * I have prepared updates, matenals and draft letters for our two Senators and Representative Luther to move them along In the approval of the amended ProJect Cooperation Agreement (PCA) It must returned to the District Office, and resigned by the City, the State, and the Federal Government before we can move forward on Stage 2 We may have the opportUnity to get In a couple months more of construction time With the mild Winter we have had * I am beginning work on draft wntten testimony for the House and the Senate Appropnations Committees It must be submitted no later than March 31, 1998 Since we are never Included In the Administration's budget, our testimony and personal contacts With the Committee Members and staff are the only support we have for continued funding B. Local Work on the Levee * I have met With the Corps regarding the Study that Will permit us to receive Federal funds for Stage 3, the construction of the flood wall The study Will probably require about SIX months of work, and I am hopeful that It Will be completed by the end of FY 1998 (October 1, 1998,) or earlier If possible * ContinUing other meetings With the Corps and SEH re proJect coordination, timing of construction events, budgets, and numerous other Issues State Appropriation for Stage 3 Flood Wall Construction: * I have requested the remaining State funds needed to complete all three Stages of the proJect ThiS Includes the completion of Stage 2, the extension of the levee wall to the North of the Gazebo, and all of the State funds needed for the construction of the flood wall The State request IS for $750,000 Page 2. * Heanngs have been held In both the House and the Senate, and funding for the Stillwater proJect has been recommended to the final bonding committees In both bodies Ranked as a top pnonty In the Governor's budget, and with the funds to used as matching dollars for a Federal grant, I do not anticipate any problems I have provided matenals to all the Committee members In four Committees thus far, and will also continue to work with the House and Senate Bonding Committee In the coming weeks i " I I I " I . C. State Work on Armory * I believe that full funding by the State for the Armory IS dead However, I would like to talk with the Council about an approach to get funds stnctly for a community center without the armory If this be the Wishes of the council Attaching our request to a State Armory was a hindrance to obtaining funds this year The Federal government has always paid 75% of the cost of new armones, and the State was Simply not willing to accept this new funding responsibility D. State Work on the Prison Wall Study * Based on information regarding the pnson wall request, I have gotten bills Introduced that request construction funds rather than funds for a study of the wall We are severely hampered by our timing If our request could have gone through the appropnate State Agencies last Summer, and recommended for inclusion In the Governor's Budget due from the AgenCies on October 1 each year, are chances would be much better I'm continuing to work With the House . and Senate Committees, but our progress has not been great to thiS point E. Middle St. Croix Watershed Storm Sewer Project: * ThiS proJect Includes Stillwater, Bayport, and Oak Park Heights, and the several townships that are a part of the Dlstnct The eXisting storm sewer constructed In 1907, when the pnson was bUilt IS no longer functional The replacement cost Will be $2 4 million I have had bills Introduced In the House and the Senate, matenals prepared, Legislative contacts made, testimony given, and we have been recommended for partial funding In the Senate Agnculture and EnVironment Bonding bill, and In the House EconomiC Development Bonding bill While we likely Will not receive full funding thiS year, the deSign and englneenng work Will take approximately one year If we can get the State commit to funds for thiS work, the construction funds can come next year Without any delay In the proJect E. The Bridge * I have been follOWing all State transportation and environment legislation for amendments that bndge opponents may Introduce to delay or block construction With more than 6,000 bills Introduced thiS session thiS IS no small task We have found nothing so far * Our Washington strategy IS moving along qUite well I am working With the . appropnate people there to get the Job done . . . Page 3 * Continuing work with the Alliance for the Bndge in the development of local support Continued activities with MNDOT, WISDOT, the Alliance, WisconSin supporters, our State Legislative Representatives, the Corps of Engineers, and others These commUnications are time consuming, but essential Page 4 F. Service Fees: . Area of Service Hrs. on Contract Actual Hrs. Hrs. Billed Fee FederaJ Levee 45 61 45 $2,925 00 State Work 20 140 20 $1,300 00 Bndae 30 4? 30 $1.950 00 Totals 108 243 96 $6,17500 Expenses: LAI expenses Included one Washington, D C tnp on behalf of the City Costs Included airfare, hotel, transportation, overnight mailings, ground transportation and Items not covered by $100 expense allowance totaled $ 1255 00 dunng the month of February Pnntlng, parking, etc City EXDen~~~ billed (telephone. fax. cOPYing. ground trans9(>rtatlon) 100 00 ~L ~~~FeeSforS::7~;500 Edwin E Cain, LAI ~ Date . . . LOWER ST_ CROIX National Scemc Rlverway INTERAGENCY PLANNING TEAM . February 26, 1998 COORDINATION OFFICE .117 Mam Street, Sbllwater, Mmnesota 55082. (612) 439-7122 Dear Local Contact Representatlve Hello J Please accept thIS cover letter and attached flyer as notlce of an upcommg Pubhc OffiCIals Workshoo/InformatlOnal Meetmg scheduled for the evemng of March 30,1998 at the new Hudson Semor HIgh AudItonum As you are aware through preVIOUS maIlmgs and actIVItIes of the Lower St. CrOIx R1verway Plannmg Task Force, we are m the process ofupdatmg the current Lower St CrOIX R1verwav ManalZement Plan and addmg a tImely and Important Watershed StewardshlO Statement The Task Force has been busy workmg on thIS effort smce 1996 and substantIal stndes toward a common comdor VISIon and a range of concept management alternatIves haye been made. After havmg a bnef meetmg WIth vanous CIty and county staff representatIves along the Lower St CrOIX comdor two weeks ago m StIllwater. It was unanImously agreed upon that an mformatIonal seSSIon With CIty/County/To\\lTIshIp local offiCIals would be benefiCIal Such a project "status" report and dISCUSSIon would allow offiCIals to "get up to speed" on our current project progress and serve as an InformatIonal source for an upcommg Preferred AlternatIve Workshoo scheduled for Apnl17th and 18th at the Plupps Center m Hudson . Please mform VQU!, local offiCIals of the upcommlZ Ml'lrc~ ~Oth meetmlZ WIth the attached InVItatIOnal FIver A confirmatI<)n "tear-off' IS mcluded, Yourself as well as applIcable County CommISSIoners, CIty CouncIls, Planrnng CommISSIon Members, TownshIp OffiCIalS, or other AdVISOry Boards are mVIted to attend tlus cntIca1 evenmg Affer the next Planning Task Force Meetmg of March 5. 1998. a packet descnbmg the vanous concept nverway alternatIves, land and Water management areas. and management structure optIons wIll be sent to you for dIstnbutIOn to local offiCIals Thanks for vour attentIon We \\Iould lIke to venfy attendance at the meetmg by March 26, 1998 If you have any questIOns. please feel free to call Randy Thoreson at the Lower St. CrOIX Plannmg Office at (612) 439-7122 sriiferelY, \111/1 j d \ 0 l) (j(JLWCK-- CI~ W Mallek, ChaIr LO\\ler St CroIX R1verway Task Force CC Dan McGUiness Director Minnesota-Wisconsin Boundar: Area Commission Randy Thoreson Plannmg Coordmator, Lower Sc Crol'\. NaClonal Scenic RlVernay . Actachment National Park SelVlce . U S Department of the Interior Department of Natlural Resources . State of Minnesota ,~~ Department of Natural Resources . State of WisconSin Minnesota-WIsconsin Boundary Area CommiSSion INVITATION PUBLIC OFFICIALS WORKSHOPIINFORMATIONAL MEETING LOWER ST. CROIX NATIONAL SCENIC RIVERWAY RIVERWAY MANAGEJl1ENT PLAN WA TERSHED STEWARDSHIP STA TEMENT Who: Lower St. CroL'C R,verwav area Cltv/CountvnownslllD officials and representative Staff are mvited ! When: March 30, 1998 7:00 p.m. to 9:00 p.m. What: An informational meeting reviewmg the current status of the Riverway Management Plan and Watershed Stewardship Statement. ReView ofrlverway vision, concept management alternatives, land & water management areas, and options for riverway management structure will be given by chair of the Plannzng Task Force and representatives of the project team. Opportunity for local official's review and discussion prior to Preferred Alternative Workshop scheduledfor April 17 and 18 at the Phipps Center m Hudson, Wisconsin. Where: new Hudson Wisconsin Senior High Auditorzum Take Main Street (2nd Street) to Vine Street Turn East to High School approximately I mile New 4uduorlum IS 10catedJust inSide main center entry SDonsored bv: Lower St. Croix Planning Task Force Lower St. Croix Planning Office Jl1mnesota-Wisconsin Boundary Area Commisszon "/ hope you can make It to tlus Important and timely informatIOnal meeting Your Input is o/great value The beautiful and diverse Lower St. CroL"C Rlverway IS a ulllque and valuable resource that we all love and enJoy'" Clarence W Malick, ChaIT Lower St CroL"C Planlllng Tas!. Force ......tear off ... ReglstrdtlOn. PublIc OffiCIals Workshop/lnformdtlOnal MeetlOg March 30,1998/ Hudson HIgh School AudItorIum 7 00 P m. to 9 00 p m Name tltle/ representlOg By MARCH 26,1998 send/call to Randy TllOre!lOn, Plallnmg Coort/mator, Lower St. CroL"C PItl/lIlmg Office 117 l-Ialn street, Stlllwater 55082 or call to Randy Thoreson (612) 439-7122 e-mall land~_thlll~~nl1 (JI1P~_gO\ THANKS!! ! . . . AER(JSl)LES '-- -, February 23, 1998 ~ ~ f. . IF,,?, - ~ ~ ~ The Honorable Mayor Jay KImble Mayor's Office CIty of Stillwater 216 North Fourth Street Stillwater, MN 55082 Dear Mayor KImble On Apnl 26th, about 1,500 walkers and volunteers wIll be vlsltmg StIllwater to partICIpate m the March of DImes WalkAmenca ThIS IS an excltmg communIty event WhIch will help the March of DImes raIse over $667,000 m the Twm CIties area to support the CampaIgn for Healthy BabIes Last year you kmdly donated your tIme on the mornmg ofWalkAmenca to welcome walkers and volunteers to StIllwater WIth a short speech We would be pleased If you would accept the mVltatlon to speak agam thIS year It IS an excellent OppOrtunIty for you to show the pledge StIllwater has made to commumty actIvIty and to its youth I hope that you wIll be able to jam us on April 26th at Stillwater Junior ffigh Sehool, 523 West .... ~ "') Marsh Street WalkAmenca WIll start at 8 30 a m With aerobics, speakers and a nbbon cuttmg ~ ceremony The walk IS planned to start at 9 00 a m ~ I Wlll call you to confirm tlus request Thank you for your contmued support Wlth the CarnplUgn ,. for Healthy Babies W Smcerely, L~t:~C:: 0uuuJ Event Coordmator CampaIgn for Healthy BabIes \ -\1 1'" ~\ '). 1': r - l' \ J {'YO 1 J/~_JSI>?I,J!JH~/~> ~!J - ---- - -- - . Mirch';,D.mes' ...\~ f /I \\TI..TE . .-JL. F10Ma DnI,.. Gto..... A ..SO...... CASINO wccoCNews ~.~~ ~I ID~~ 4t= II -<= S' r 'AAR, fn..A .-lL11 , --'1 I~ \1 ~!\....A.QQIE- '\LI \ , ,I !I '\ ....1 /.;:;:--- 1\ ~ I __ ~ \ --~ - ~ --,- - \~- --;: ,\0~ ~L~ ,,-..:;.::; '" \\ ~.'.~ I -, -' '..... -' \ ..-- '2. ,\ ., , -:-.:./-' -' t....... ____ \ ---:;;.-.... .. J ~-:..- C .-'" "-\ 0 ~ -....-"" \ ... --- ~ ..- \."C, ::--: \ tf ' -;:) __. _: ~ ./ -:--- - - "- ..... # -.;~:-~- ~ ~ s ~--"'o =. ~ X r- ,.,.- -a ... ... - - o '" r- ,.. .- % '" ," " ,. iI r-~I \1 I I '\.:/1 QICT 57 Il_ l ....c..R ':=::::!::: 'I ~ 1/ I I ~ .;;~ " ..." \- \\ ...-;:-:-- ...--::.. -;::-- I ~___ ..- =---'- ,-- -- -~~ ~ --- - -- -- I<:: , -: _:;=- __ I ___-~ __ -..-- \ ~ -' "- ;;- -- -.10 v 'f:-: -::.- ,; --- - ': . ,Y.:) C --- r -- :- \ . . . illwater '~ - ~ -- ~ THE BIRTHPLACE OF MINNESOTA J February 23. 1998 Mr Robert McGarry McGarry-Kearney Insurance Agency 243 South Mam Street Stillwater, MN 55082 RE Chum agamst the CIty - Wolf Manne Inc Dear Mr McGarry Please process the enclosed claIm agamst the CIty Wolf Manne, Inc 514 East Alder Street StIllwater, MN 55082 Excessive accumulation of sIlt, soIl and partIculant matter as result of Hazel Street Ravme reconstructIon project July - September, 1997 Smcerely, (}7~ Lu.Jk~ MJrh Weldon CIty Clerk Enclosure c Klayton Eckles, CIty Engmeer DavId Magnuson, CIty Attorney CITY HALL 216 NORTH FOURTH STILLWATER MINNESOTA 55082 PHOt\JE 612-439-6121 104 NORTH MAIN STREET . RA..~-U~l LAW OFFICES, P.A. STILLWATER, MINNESOTA 55082 ALBERT E RANUM KARL M RANUM ERIC..J RANUM TELEPHONE (612) 438-4143 February 19, 1998 CIty of Stillwater CIty CouncIl Mr Morh Weldon, CIty Clerk 216 North Fourth Street StIllwater MN 55082 RE: Notice of Claim to Municipality - Minn. Statute ~466.05, Subd. 1 On behalf of Wolf Marine, Inc., 514 East Alder Street, Stillwater. MN 55082 CIty of Stillwater, Mayor and CIty Council Pursuant to the requIrements of MInnesota Statute ~466 05, Subd I and In conjunction wIth the Notice of Facts and Clann prevIOusly made before the councIl on Tuesday, October 7, 1997, tlus letter IS dIrected to your attentIon for purpose of gIVIng notice of claIm for damages agamst the CIty of StIllwater by Wolf Manne, Inc., owners and lessors of real property located wIthin the CIty of StIllwater and on the St CroIX RIver, as referenced above You are hereby notified that Wolf Manne, Inc now clauns damages agamst the CIty of StIllwater In an amount not less than $19,500 00, representIng damages to and the cost of cure to the real property and Improvements thereon presently owned and operated by the Claunants and located at 514 East Alder Street, Stillwater, MInnesota. TIus clann of the ClaImants agamst the CIty of Stillwater IS based upon the substantIal and sigmficant accumulation of excess amounts of silt, SOlI and other partlculant matter occumng as a result of the neghgence and fmlure of the CIty to adequately and suffiCIently control the run-off of sut, sou and partIculant matter from a fe-construction project of the Hazel Street RaVIne In north Stillwater . Further, that the development and reconstructIon actIVItIes wIthm the Hazel Street RaVIne project undertaken by the CIty of StIllwater mcluded the cleanng of natural vegetatIon, altenng the grade of the property and removIng obstacles to surface water flow, thereby Increasmg the volume of surface water flow, the velOCIty of the flow, causmg addItIOnal and e"<.ceSSIve erOSIOn and the transportatIon of sIlt and matenal eroded m the area of the reconstructIon to be depOSIted upon and accumulated upon the Clcl1rnant"~ property Further, the actIons of the CIty m SaId re-constructIon process, mclurlmg !~e :t.~~6U15 oi i~lC grade, cleanng of natural vegetatIon and mcreasmg the volume and velOCIty of surface water flow constItutes an unlawful alteratIon of the surface water flow resultmg In addItIonal channeled and concentrated flow and the excess erO~ion and transportatIon of SlIt SQ'I and other surface m...r....' ,J greater than had the flow remamed In a natural, diffused state The nt::gl.ger..:~ .:..~ f.....' _ '-; L:." City of StIllwater to adequately control the erOSIon and transportatIon of sIlt, soIl and other maten.ll to the property of the ClaIm,mt has caused the ClaImant severe d.un.lge mcludmg an exces') accUmUl.ltlOn of sIlt, soIl and other matenal upon the CI.urn.lI1t's property and mterfenng With the Claimant's busmess operatIon, requmng extenSi\e and e"<pensive dredgmg Oper.ltion~ The \vor~t accumulations and erOSion affectmg the ClaImJnt occurred on July 1. July 17. .lnd July . 22. 1997. August 14, Augu~t 19. and August 30. 1997. September 8 .lnd September 16. 1997 . . . CIty of Stillwater - CIty CouncIl - Mr. Morh Weldon, City Clerk February 19, 1998 Page 2 Of great sIgmficance and lDlportance to remember IS the fact that pnor to commencement of the SIte reconstructIon WIthIn the Hazel Street Rav1Oe, the Clannant, whIle expenenc10g some nunor accumulatIon of sIlt, soIl and other surface matenal as a result of natural erosion, chd not expenence any crrcumstances whatsoever approachIng the extent and magmtude of accumulated eroded matenal after the CIty had begun Its reconstrUctIon project ThIs notIce of chum IS made 10 complIance WIth the reqUIrements of M1Onesota Statute ~466.05, Subd 1 and 10 conjunctIon WIth the earlIer notIce of claim made by myself to the CIty CouncIl on October 7, 1997. I perceIve, however, a desIre and willingness on the part of the mUDlcIpalIty to resolve tlus matter 10 these crrcumstances short of htIgatIon. If the present positIon of the CIty IS conSIstent WIth these percept:.ons, I would more than welcome an oppOrtunIty to meet 10 person WIth the CIty Attorney, CIty Engmeer, and any other representatIves of the mUnICIpalIty whom the CIty deems appropnate to partIcipate and who may be able to make a useful contnbution to the negotIatIon and resolution process. WIth these conSIderatIons 10 mmd, I wIll aWaIt your tImely response to tlus correspondence. , P.A. Karl KMR.:lmw Cc Wolf Manne FEB-20-1998 15:58 CITY OF OPH P.02/03 CITY OF OAK PARK BIGHTS CITY COUNCIL KEE'1'1:HG AGENDA TUESDAY, FBBR~ARY 24, 1998 . 4:30 i.N. A~A 4: 30 I. Wet: 1 And Storrqpond S@tbacks Pref:&nt.at ~on - Molly Shodeen trom the DNR (1) II. Staff Reports 5:00 A. Administration 5'15 B. Police 5 .30 C. Pul:Ilic Works 5:45 D Community Develop~ent 7:00 P.M. AGENDA 7'00 I. C.a11 Tn Order/~pproval of ~a~ 7.05 II. Department/Councl.l r,~a1son Reports A ~arks 13. Cable C. Water Management Orgcuu.r:at1ons D. ReCl}'Qhng Award (3) E. Oak Park He1ghts J3us1r.ess AsSOCliation F. Bridge Reports DlIC':U8sion by City AttorIley (3) G. Transit Issues (4) . 7:15 III. ~Bitor~ ThlS is an opportunity for the publ1c to address the COUlC.1l w1th quest~ons or concern. on issues not part of the agenda. (Comments should be limited to no more than 3 m1nutes in length) 1: 20 IV. Consent 1\sendq (Roll Call Vote) A Approve payment of Billa and Investments D Approve City Coune11 Workshop M1~utes - February 10, lS98 (5) C Approve C1ty Counc11 M1Dutes - February 10, 1999 (6) D Resolution 98-02-15 - Approve Gambllng License for Ducks UnhmJ.teCl (7) E. ReSOlution 98-02-16 - Approve Gambllcg L.cense for Wh~teta.18 unhmlted (8) F Approve F1nal Payment for S8th Street Improvements (9) ~ Approve Paym~~t 2 for Brackey West Addlt10n ~t1l1ty and Street Improvements (10) H Approve the H~rJ.ng of Part-T1me FlnanCQ PO.~t.on (11) I. Set a PUb11c Hearing Date fer March la, 1998 at 7 30 P m to Conslder Amend1ng Sect~Qn8 305 01 Through 305.11 to Change the Re9ulat~on cf Ind1vlcual Sewage Treatment Systems (12) . . . . FEB-20-1998 15:58 CITY OF OPH P.03/03 J. update on w1nterlspring newsletter (13) K. Agreement w~th Oak Park ponds and Aaait~o~ Plat (14) v. Publ'L~ Hea.rings 7.25 VI. Old Bu~iness A. P:,eliminary Ruling FrOIll the Munioipa.l Soard (15) B. NSP Fly Ash Use - Discuss Resolution (lS) C 1998 Street Reconstruot~on* O. Highway 36/0sgood Avenue Interseot~on Redes1gn* *These ~tem8 recommended to be refe:':'ea to the March 3, 1998 counc~l/Staff Work Session '7:45 VII. New Rut::iness A. Autho:,~z. Staff to Set B1ds for Blacktopping of c~ty Streets B. Author1ze Staff to Set B1ds for Street Sweeping of Clty Streets C. Author~ze Staff to Enter into Agreement w1th County for Sealcoating of City Streets (17) D. Cons~derat1on of Application for Kennel License for Liz Weave~ - 15430 North 58th Street (18) E. Memo :Regarding C1ty Council Agenda Format (19) F. Memo :Regarding Cour.cil Meetings and PUbl~c co~ission Schedul~ng (20) G. Memo Regarding Staff Meet~ngs (21) H Memo Regarding Building Pacilit~es (22) I Memo Regarding Off1ce Facilities, Space, and Equipment (23) J Memo Regard1ng Bconom1olCommunity Development Ope:'at~ons (24) K 1"8 'rec~nct Caucus on Tuesday, ~~rch 3, 1'98 at '7 00 p.m. (25) 9:00 Clo~ed Execut1ve Se~r;ion Discuss~on of Supervisor's un~on Contract poss1ble Discussion of Br1dge Issues 9.30 Adjournment:: TOTAL P 03 . February 12, 1998 STILLWATER TOWN BOARD MEETING Town Hall 7:30 P.M. PRESENT: Chairperson Louise Bergeron, Supervisors David Johnson, David Francis, Jerry Hicks and Sheila-Marie Untiedt. Also, Engineer Paul Pearson, Planner Meg McMonigal and Attorney Tom Scott. 1. AGENDA - M/S/P Hicks/Johnson moved to adopt the agenda as amended. (5 ayes) 2. MINUTES - M/S/P Untiedt/Francis moved to approve the 1/20/98 Stillwater Township Organizational Meeting minutes as written. (5 ayes) M/S/P Untiedt/Franc1s moved to approve the 1/22/98 St1llwater Town Board Meet1ng minutes as written. (5 ayes) M/S/P Johnson/Hicks moved to approve the 2/4/98 Special Stillwater Township Board Meeting minutes w1th a correction in the motion of item one - the correct amount is $70,047.00. (5 ayes) 3. CLAIMS/CHECKS - Claims #1957 through #1980 were approved for payment. 4. JOINT POWERS Ar,RFFMFNT - MARINE ON ST. CROIX WAMO. - M/S/P Untiedt/Fra~s moved that the cha~~-~na"clerk sign the Marine on St. Croix WAMO Joint Powers Agreement subject to clarification of meaning in the second sentence on page four. (5 ayes) 5. INSURANCE POLICY - Consensus is not to waive the monetary 1 imits on municipal tort liabi"lity established by MN Statute 466.04. 6. LARSON CONTRACT - Contract for picking up rubbish on township roads w1ll be reviewed next m~et1ng. 7. PLANNER- 1. Clerk will try to stop the rush of phone calls to the senior planner and reroute calls to the county. 2. Vizenor hearing for a C.U.P. and a minor subd1vision w1ll be held on March 5 at the Planning Comm1ssion meet1ng. 3. Residential kennel ordinance was clarif1ed. The appl1cant will contact surrounding property owners as stated in the ord1nance before appearing 1n front of the town board. Commercial kennel permit requests will be directed to the planner. Resident1al kennel permit requests are to be directed to the town clerk. . 8. SEALCOAT - Louise Bergeron reported that she is contact1ng Joe lux w1th Stillwater Town Board Meeting - 2/12/98 Page Two ~r 1998 seal coat order. 9. COUNTY PRINT-OUTS - M/S/P Johnson/Hicks moved to approve the purchase of name/address/description print-outs from the county for the clerk's use. (5 ayes) 10. KAREN RICHTMAN - TIME SENSITIVE GRANT - Karen spoke to the board about a failed attempt for an environmental grant and a new opportunity that may be more appropriate. M/S/P Francis/Untiedt moved that Louise Bergeron work with Karen Richtman on an application for an up to $4,000.00 time sensitive environmental assistance grant. (5 ayes) 11. RENOVATION COMMITTEE - Jerry Hicks presented a summation report for work done by a town hall renovation committee. The meetings are over and the board will continue discussion adding needs they see for inclusion in any restoration. 12. PARK COMMITTEE - Will hold an extra meeting on March 23 to continue work on the comprehensive plan update. 13. PLANNING COMMISSION - Will hold an extra meeting on February 19 to continue work on the comprehensive plan update. ~. ANNEXATION VALUATIONS - A request of the county assessors will be ~de for the 1997 current values for properties in the 1-4 phases of the annexation plan. 15. CLERK - 1. O.K. to service copy machine. 2. Oak Wilt Grant is finishing. Balance of funds being returned to DNR. 3. A statement re: the township will be developed to Press Publications. 16. 1999 PROPOSED LEVY - General Fund 97-1 Road Bonds Road and Bridge Fund TOTAL $265,000 $ 74,250 $201.350 $540,600 17. ADJOURNMENT - Meeting adjourned at 10:45 p.m. Clerk 4Ifairperson Approved 02113/98 18.46 C6124394705 STILLWATER TWP ... K NELSON ~OOl Stillwater Township . Calendar Chair Bergeron February 19 Pfanning Commission 7.30 PM February 23 Neighborhood Meeting 7.30 PM February 24 Stonebridge Tum-up 7:30 PM February 26 Town Board Meeting, Board Of Audit 7.30 PM Chair Bergeron March 4 Camp Plan Workshop (Govemment) 7:30 PM March 5 Planning CommIssIon 7:30 PM March 9 Park Committee 7.30 PM March 10 Annual Meeting 7:30 PM March 12 Town Board Meeting 7:30 PM March 23 Park Committee 7:30 PM March 26 Town Board Meeting 7:30 PM . Chair Francis April 2 Planning Commission 7:30 PM Apnl 9 Board of Review 5:00 - 6:00 PM Apnl 9 Town Board Meebng 7:30 PM April 13 Park Committee 7:30 PM April 23 Town Board MeetIng 7.30 PM Pat Bantlr February 13, 1998 . Stillwater Township . February 26, 1998 Chair: Bergeron 7 30 pro. Regular Meeting A2enda: Adopt Minutes: Approve Minutes February 12, 1998 and February 24,1998 Treasurer: 1. Claims &, Checks 2. Board of Audit Duties Attornev: 1 Larson Contract 2. Marine Joint Powers Agreement Planner: 1 Enmneer: 1 . Public Work.: 1 Report on Road Services ".trk--=- 1. Oak Wllt Grant 2 Annual Meeting 3. Heavy Metal Day 4 Newsletter S Year 2000 Census Committees: 1 Park Committee and Plannmg Commission Attendance PeoDle - 8:30 PM: 1 Mrs. Parchetta- Water Ski Permit Old Business:. I Building Inspection Applications 2. Valuations of County New Business: !!mi Steve wiD Dot be present . '])20/98 - Pat Bantli 1 2 900 WASHINGTON COUNTY Dennis C Hegberg Dlstnc:t 1/Chalr Mary Hauser DlStnc:t 2 Wally Abrahamson Dlstnc:t 3 Myra Peterson Dlstnct 4 Dave Engstrom Dlstnct 5 COUNTY BOARD AGENDA FEBRUARY 24, 1998, 9:00 A.M. Roll Call Consent Calendar 3 9 00 Human Resources Department - J Honmyhr, DIrector Pohcy on Addmg Employee Benefit OptIOns through Payroll DeductIon - RevIew Process 4 905 Public Works Department - D WIsmewslo, DIrector A Mannmg A venue Corridor Decision B Purchase of Play EquIpment for the St CrOIX Bluffs RegIOnal Park C AdvertIse for BIds for a Contact StatIOn BuIldmg at St CroIx Bluffs RegIonal Park D Status of County JUrISdIctIonal Transfers wIth MNDOT and Local CommumtIes 5 9 55 General Administration A The Land StewardshIp Project WashmgtonlChIsago CountIes Green CorrIdor Update B 1999 LCMR Proposal on IncentIve-based Land ProtectIon C Selection of FinalIStS for Appomnnent to the Office of County Attorney 6 11 00 Discussion from the Audience 7 8 9 11 20 10 11 30 to 12 15 11 12 15 12 1 15 to 200 13 2 00 to 230 VISitors may share theIr concerns wIth the Coumy Board of Comrmssloners on any Item rwt on the agenda The Chair WIll dIrect the County AdminIStrator to prepare responses to your concerns You are encouraged rwt to be repetlllous of preVIOUS speakers and to II17Ut your address to jive minutes Commissioner Reports - Comments - Questions ThIs perIod of lime shall be used by the ComflUSSIOfU!rs to repon to the full Board on comnurree actlvlIles, make comments on f1I/lrrers of Interest and lIifOrf1l/ltlon, or raIse quesnons to the staff ThIs actIon IS rwt Intended to result In substantIve board actIon durrng thIS tIme Any actIon necessary because of dISCUSSIon WIll be scheduled for a future board meeting Board Correspondence Adjourn Board Workshop with Community Services and H.E.L.M. Departments- Room 100A Update on PrepaId MedIcal ASSIstance OptIons Break for Lunch Board Workshop with Community Services Department - Room 100A Contamment Out-of-home Placement Costs WhIle InSUrIng ChIldren's Safety Board Workshop with Office of Administration - Room 100A Five Year Budget Projections ***MEETING NOTICES LISTED ON BACK*** Asslstlve Ilstenmg deVices are avatlable lor use m the County Board Room If you need assistance due to disability or language bamer please call 430 6000 (TDD 439 32201 EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR* FEBRUARY 24, 1998 .e followmg Items are presented for Board approval/adoptIon DEPARTMENT/AGENCY .ITEM AdmmIstratIon Assessor AudItor-Treasurer CommUnity ServIces Health, EnvIronment and Land Management . Human Resources PublIc Works A Approval of payment to the Wakota Bndge CoalItIon for federal lobbymg servIce B Approval to set the meetIng dates for the Washmgton County 1998 Board of EqualIZatIon for Tuesday, June 16 and June 17, 1998 If necessary C Approval of off sale mtmucatIng lIquor lIcense for SIS/G CorporatIon for the penod AprIl 1, 1998 to March 31, 1999 D Approval of the 1998 contract WIth Legal ASSIstance ofWashmgton County, Inc to provIde cIvIl legal aSSIStance m the area of fannly law to low mcome persons E Approval of 1998 contract WIth Human ServIces, Inc for mental health, chelDlcal health, agmg, and transportatIon servIces F Approval of 1998 contract WIth Human ServIces, Inc and Washmgton County on behalf of the ChIldren's Mental Health CollaboratIve G Approval of resolutIon to execute the second year optIon to extend the landfill capacity contracts WIth PIne Bend landfill, Inc and Spruce RIdge Landfill, Inc for the penod of March 31, 1998 to AprIl 1, 1999, aud authorIZation for staff to notIfy the landfills of the mtent to extend the contracts H Approval of resolutIon authorIZmg the Board ChaIr and County AdlDlDlstrator to sIgn and execute an agreement WIth the Office of EnVIronmental ASSIstance for the 1998-99 local recyclIng development grant agreement I Approval for the County Assessor to offer Step E and above on the salary range for the vacancy of Commercial/Industnal AppraIser J Approval to renew two office leases for the Youth ServIce Bureau at the HIstonc Courthouse *Consent Calendar items are generally dtf"med as Items of routme busmess, not requlrmg dIScussion, and approved m one vote. COInZnISSlOners may elect to pull a Consent Calendar Item(s) for diSCUSSion and/or separate actIon .............................................................................. Date Committee February 23 February 24 February 24 FtarrY 25 F~25 February 26 February 26 MEETING NOTICES Tune Location LIbrary Board Personnel COmmIttee Meetmg Plannmg AdvIsory COmmIssion Met MosqUito Control COmmIssion Reg Sohd Waste Management Coord Board CommuDlty Corrections AdvIsory Board Metro TAB 6 30 p m 2 45 P m 700pm 900am 1030 a In 7 30 a m 12 30 P m Oakdale Library Washmgton County Government Center Washmgton County Government Center 2099 Umverslty Avenue West - St Paul 2099 UmversIty Avenue West - St Paul Washmgton County Government Center 230 E sm Street - Mears Park Centre - St Paul Il.~:~.. .. j - . . WASHINGTON COUNTY It , , > . A. '. Dennis C Hegberg ,. DIStrIct 1/Chmr Mery Heuser Dlstnct 2 Wilily AbrBhemson DlStnct 3 - Myre Petereon Dlstnct 4 Deve Engstnnn DlStnct & " ~...\ ****CANCELLATION NOTICE*** WASHINGTON COUNTY BOARD MEETING FOR - MARCH 3, 1998 HAS BEEN CANCELED ******************************************************* Date March 4 March 4 MEETING NOTICES Committee Time Location Metropohtan LRT Jomt Powers Board Plat Comnusslon Hennepin County Government Center WashIngton County Government Center S'30 a m. 9:30 a m Ass/st/ve l/stf1lltng deVIces ere eve/leble for use In the County Boerd Room If you need ess/stence due to dlssblllty or lenguege bemer, plfNlse cell 430-6000 (TDD 439-3220J EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER . . . I. BROWN'S CREEK WATERSHED DISTRICT Meeting Agenda, WOrkahop Meeting February, 23, 1998 1 Call to order @ 6.30 PM 2 Introduction of BCWD Board Members 3 Introduction of CAC Advisory candidates 4 BCWD Perspective (Letser) 5 CAe Perscedlve and expectations (Potter) 6 Review selection process (Potter) 7 IntervIew CAC candidates, approximately 5 minutes each 8 Selection of 9 CAe members and 2 altemates 9 Review of CAe SpecifiC assignments (Leiser) a 2nd Generation watershed plan b Participate In the EAW development and process c Comment on proposed rules and amendments d Comment on scope of work. any contracts or studies e. The Stillwater AUAR project f Landlocked basin Taskforce, discuss and review alternatives 10 Adjourn workshop portJon 11 Call to order, BCWO Business MeetIng 12.Approve minutes of Feb. 2, 1998 meeting 13 Approve meeting agenda 14 Treasurer's report. budget presentation reVIew (Gordon) 15 DIscussion of operating parameters for Taskforce formation 16 Review status SF 3057. HF 3461 (Kllberg) 17 Review Peterson EnV1ronmental suo-contrad (Ullrich) 18 Review Proposed Amendment commentary (Doneux) 19 Review LCMR status (Moore Doneux) 20 PresentatJon of By-laws and rules (Gordon KJlberg) 21 Otrer busrness 22 AdjOUrnment @ no later than 1030 PM ~ DRAFT MINUTES January 26, 1998 Brown's Creek Watershed DIstrict . Attendance. Board: Gordo~ KtIberg, Leiser, MIchels, Potter SWCD: Koosman, Doneaux Consultants: Ceceho OlIVIer, Brett Emmons,Ed Mathtese~ Derek Knapp DNR Molly Shodeen, Annette Drews Commumty AI Kemp, Dave Truax, Peter Swarz, Stu Grubb 1. The work shop meetIng was called to order at 6 30 PM by CraIg LeIser 2 Responses to the plan amendment were dIscussed. Ed MathIesen and Derek Knapp presented property value data. Mark Doneaux addressed other responses 3. The rule making process was chscussed Karen KIlberg presented a draft fonnat for our consideratIOn. 4. Ned Gordon passed out the latest draft budget for our review Ned will have a final budget prepared for the next meeting Ned Gordon presented an msurance optIon for our reVIew . 5 The work shop meetIng was recessed at 8 35 PM. 6. The busmess meetIng was called to order at 8 58 by Craig LeIser. 7 The Treasurers report was presented by Ned Gordon A monon was made by Jon MIchels to have Ned Gordon proceed WIth obrnmm~ lIability msurance Dan Potter seconded the motIon The motIon carned unammously 8 The Emmons & OlIVIer contract underwent final reVIew and comment l'vhche11e Ulnch will be dIrected to reVIew the subcontract WIth Peterson Envrronmental . -f -rre.:~ r- ,J .:...: ~/~ ~ t (.. ..1 I I~:' ," f J - .,... : ~ -:;, I 1 _"::.- .". . 9. Dan Potter provided a list of interested parties for the Citizen Advisory Committee (CAC) The board reviewed the CAC appbcation and advertisement for publication. The CAC interviews will be conducted dmmg the February 23, 1998 meeting. 10. Ned Gordon presented a draft version of the RFP for legal services to be distributed to interested law offices. Jon Michels motioned that we accept the RFP. Karen Kilberg seconded the motion. The motion was carned Imammousiy The schedule for proceeding was as follows: SubmIt advertIsements by February 2 Submittals due by February 20 ReVIew submIttals durmg February 23 meetIng. 11. Craig Leiser summarized communications had during the past two week period. 12 New Business. Annette Drews asked the board if they would dIscuss proposed state legislation affecting Brown's Creek. CraIg Leiser indIcated that we would have that on the next meetmg agenda. 12. The agenda for the next meeting (February 2, 1998) was dIscussed . 13 The meetIng was adJomned at 10:30 PM . JOINT CENTRAL ST. CROIX VALLEY 1~~e~Q~~~. CABLE COMMUNICATIONS COMMISSIO' ----.! ' !/ ;. / i-.....:- 2 6 1908 ANNUAL MEETING MINUTES IIUI v, I February 18, 1998 ... =- _~ CALL TO ORDER The Annual meeting was called to order at 7 02 P m by Chairman Ann Bodlovlck (Stillwater) The meeting took place at Oak Park Heights City Hall, 14168 N 57th St ROLL CALL Present Gale Bush (Oak Park Hts), Gary Talbot (Stillwater), Sharon Ridgway (Bayport), Jerry Turnquist (Oak Park Hts ) Also Dave Magnuson, Steve Hanson, Don Flxmer and Kathy Cinnamon AGENDA APPROVAL MOTION by Ann Bodlovlck to approve the agenda, seconded by Gary Talbot MOTION CARRIED ELECTION OF OFFICERS 1 Chairman - Gary Talbot nominated Jerry Turnquist for Chairman, seconded by Sharon Ridgway A vote was taken, ALL IN FAVOR 2 Vice Chairman - Gary Talbot nominated Ann Bodlovlck for Vice Chairman, . seconded by Gale Bush A vote was taken,ALL IN FAVOR 3 SecretarylTreasurer - Gary Talbot nominated Sharon Ridgway for SecretarylTreasurer, seconded by Ann Bodlovlck A vote was taken, ALL IN FAVOR ANNUAL DESIGNATIONS 1 Official Newspaper - MOTION by Ann Bodlovlck to keep the Couner as our official newspaper for legal publications, seconded by Gary Talbot MOTION CARRIED 2 Official Deposltones - MOTION by Ann Bodlovlck to keep Central Bank as official depository, seconded by Sharon Ridgway MOTION CARRIED a Designated Signers - MOTION by Ann Bodlovlck to have designated signers be the 3 officers and Kathy Cinnamon, seconded by Sharon Ridgway MOTION CARRIED ANNUAL TASK SCHEDULE Franchise renewal IS our pnonty for the year Some additional Needs Assessment Items were presented for Commission approval to Include with the previously approved Items MOTION by Gary Talbot to approve the additional Items, seconded by Ann Bodlovlck MOTION CARRIED ADJOURNMENT MOTION by Ann Bodlovlck to adjourn, seconded by Sharon Ridgway MOTION CARRIED The Annual meeting was adjourned at 711 pm . . CENTRAL ST. CROIX VALLEY JOINT CABLE COMMUNICATIONS COMMISSION MEETING MINUTES February 18, 1998 CALL TO ORDER The meeting was called to order by Chairman Jerry Turnquist (Oak Park Hts ) at 7 36 p m The meeting was held at Oak Park Heights City Hall, 14168 N 57th Street ROLL CALL Present Gary Talbot (Stillwater), Gale Bush (Oak Park Hts ), Sharon Ridgway (Bayport), Ann Bodlovlck (Stillwater) Also Dave Magnuson, Steve Hanson, Karen Wandmacher, Don Flxmer and Kathy Cinnamon APPROVAL OF AGENDA Jerry deleted 2 Items from the agenda Under New Business, King Vldeocable Company, delete letter e Access Expenditure Reports (more information and diScussion needed) and under Commission Business delete letter b Complaint Procedures (discuss when Patrick returns) MOTION by Sharon Ridgway to approve the agenda With the above mentioned deletions, seconded by Gary Talbot MOTION CARRIED . APPROVAL OF MINUTES MOTION by Ann Bodlovlck to approve the minutes of 1/21/98, seconded by Gary Talbot. MOTION CARRIED . OLD BUSINESS 1. King Video - Legal opinions re: programming Issues: Steve Hanson Indicated that he has spoken With his legal/public access people regarding programming on Channel 3 and rather than try to define what IS educational and what Isn't, they came to the conclusion that programming on Channel 3 should be limited to programming from schools or about schools and school events, other public access programming IS to run on Channel 10 Access Center staff has been Informed of thiS Steve Will wnte a new policy about thiS and forward It to the Commission by the next mp.p.flno Thp. OIJp.c;tlon WRS raised about Channel 22 and the fact that thiS 15 a channel -.I , dedIcated to rellgloL!s/senlor programming Steve Will check to see If there have been any problems With programming on Channel 22 2. King Video - Company approval of equipment to be purchased for the Access Center from escrow Jim signed off on the list and signatures were also obtained from Jerry Turnquist and Dave Magnuson No Information was available on character generator bids 3. King Video - Info about Increase of franchise fees charged: Steve Hanson explained that the customer has been paYing a 5% franchise fee, which IS Included In the gross revenues, and that the company has to pay us 5% of the gross 2/18/98 Commission Meeting - Page 2 . revenues as their franchise fees to us, so the Increase to 5 25% IS a pass through fee to the customers and allows the company to recoup what they are losing by paYing "5% on top of 5%" on franchise fees to the Commission NEW BUSINESS 1. King Videocable Company Report - was received a. Program Complaints - Joe Goulet - house burning segment Commission member Gary Talbot had received calls from both Mr Buckley of the Stillwater Fire Department and a resident, Mrs Stormont regarding a Joe Goulet program In which video footage was done of a training burn conducted by the fire department The Fire Department's complaint was that the video was not within the scope of what was discussed, that the fire department wasn't happy that the footage was Intermixed with segments from the Mall of Amenca Joe had done a video of a burn In the past and the fire department thought they would be getting the same type of video The complaint from Mrs Stormont, owner of the home that was burnt, was that she didn't want the footage to appear on cable televIsion, that she didn't give permission for the public airing of the burning, and that she wanted the program to be taken off the air She made a number of phone calls requesting It be taken off and It was not taken off. Steve Hanson called the fire department to get more Information and spoke with Bob Barthol, acting Chief of the fire department Mr Barthol came to the meeting to address these Issues Mr Barthol indicated that the fire department knew the footage . would appear on cable, that It was not Intended to be an In-house training film but that the filming of the training burn was meant to be of Interest and education to the public They felt that the way the program was put together was In poor taste, that It was taken out of context and not shown In ItS entirety and the fire department wanted the program to either be taken off the air or for Mr Goulet to edit out the parts that were mixed In Mrs Stormont had also called the fire department because she was upset at seeing the burning of her home on televIsion Mr Barthollndlcated that sometimes people choose not to watch a burn because It IS upsetting to them He also stated that when a demolition permit IS signed that the property belongs to the fire department dunng the burning, then IS returned to the owner Both the fire department and Mrs Stormont spoke with Joe about their dissatisfaction with the program and their wanting the program taken off the air and neither Joe nor the Access Center staff would remove the program Steve Hanson stated that the Cable Company operates under Miller rules and state statutes and that the company has some leeway to regulate programming Issues where obscenity IS concerned but really no leeway If the matenal Isn't obscene He stated that the program IS through running and will not be on anymore Dave Magnuson stated that the Commission has no control where this Issue IS concerned and that the Commission IS Immune from liability Gary Talbot asked that the Cable Company review their policy regarding the continued . . . . 2/18/98 Commission Meeting - Page 3 alnng of a program when there IS an Issue such as someone not having permission to air a program He also asked for the Company's policy regarding the assessment of a program Gary also advised Mr Hanson that the company should be concerned about pOSSible copynght Infnngements by producers Mr Hanson replied that the producers assume responsibility for getting the appropnate release for copynghted matenals Mike Knutson gave Mr Barthol a business card and said that Valley Access Channels would be Willing to come and tape a program for the fire department As for complaints regarding text Inserted over the Howard Stern portion of the Video, the company stili feels that they can't regulate that because It IS not obscene People have felt that the message was intimidating and Commission members wondered If any laws were broken In dOing this Dave Magnuson felt that It was more a case of a producer being rude b. Request for Complaint log - was received c. Complaints - Access Center Closed: Steve Hanson explained that the center was closed on 2/11 because Roy was attending a company meeting, John was on vacation He stated that It's not always pOSSible to have someone there all the time when someone IS III or on vacation He stated that In the future maybe Roy should put a character generated message on Channel 10 If the Access Center Will be closed As for the center being closed on 2/6, Steve Will speak With John The secretary In the King office has had to open the Access Center to let people get their tapes when the staff IS not there and the company does not want thiS to be occurring, however, they are consldenng having the secretary be able to combine With the Access Center and take care of some chores there It was suggested that the employees have a certain posted time for lunch as the secretary does, so people Will know when not to come The hours of 9-9 are In the Operating Rules, not In the franchise The Operating Rules were done JOintly between King Vldeocable and Valley Access Channels Gary stated that a letter should be sent to the company regarding the numerous clOSings of the Access Center, some legitimate and some questionable, and that a remedy of the Situation IS requested Chairman Turnquist questioned how many Violations before we are entitled to get bids from other cable companies for renewal? Public Information Request - Commissioner Talbot had requested that the cable company forward the address of Joe Goulet to the Commission, as Mrs Stormont requested to be able to send a letter to Mr Goulet The cable company has concern about the release of thiS information and requested that letters to producers be sent to the Access Center, who In turn would give It to the producers Mr Hanson was told of the last time we dealt With pnvacy Issues concerning public information, when Kent Leacock was stili here It was agreed upon at that time that the name and address of the producer IS public information but the telephone number IS not, and only certain 2/18/98 Commission Meeting - Page 4 . individuals had access to the phone number Mr Hanson wasn't aware of this agreement and says he'll abide by It Dave Magnuson will forward a copy of this agreement to Mr Hanson d. Internet Access information - Steve Hanson stated that the Access Center does not have Internet access and that the computer IS being used by John & Roy only He states that there are future plans to be able to do E-mail Mike Knutson told the Commission that the first commitment that the company has IS to honor the terms of the franchise, which states that the Access Center must be staffed 100 hours a week Dave Magnuson states that the franchise says the center must be readily available, that It doesn't say that the center must be continuously open from 9- 9 2. Access Center Report - was received 3. Corporation Report - The board has approved a mini-grant application and policy and will forward copies for the Commission's review They have requested that copies also be available at the Commission office 4. Cable Commission Business a. Grant for Fire Department - Gary Talbot has proposed that the Commission consider a grant for the fire department so they can have a training Video . done Sharon Ridgway questioned whether this would fall under the Corporation's mini-grant program It was also felt that If we gave this opportunity to Stillwater Fire Department that we would need to do the same for Bayport Mr. Barthol acknowledged that they sometimes do things JOintly Gary asked Mr Barthol to assess what the fire department(s) would like to do concerning a public education/public safety Video and the estimated costs and bnng It to the Commission for consideration c. Extra Hours for Secretary - Kathy has had to put In extra hours due to working on Needs Assessment and has requested to be paid for extended hours MOTION by Ann Bodlovlck to suspend the hours limitation for her Job and pay Kathy for all hours she works for the next 6 months, seconded by Gary Talbot MOTION CARRIED CONSENT AGENDA MOTION by Gary Talbot to approve Resolution 98-2-18 for approval of payment of bills and funds transfers, seconded by Sharon Ridgway MOTION CARRIED AFFIRM NEXT MEETING DATE The next monthly meeting of the Commission Will be Wednesday, March 18th at 730 P m at Bayport City Hall, If available ADJOURNMENT MOTION by Gary Talbot to adjourn the meeting, seconded by Sharon Ridgway MOTION CARRIED, meeting adjourned at 9 12 P m . Submitted by Kathy Cinnamon, Administrative Secretary J . METRO MEETINGS A weekly calendar of meetzngs and agenda ltems for the Metropolltan Councll, lts adVlSory and standlng commlttees, and three regzonal commISsIons MetropolItan Alrports CommISsIon, MetropolItan Parks and Open Space CommISsIon, and MetropolItan Sports Faalltzes CommISsIon. Meetzng tlmes and agendas are occaslonally changed QuestlOns about meetzngs should be dIrected to the appropnate organzzatzon. Meetzng Informatzon IS also avaIlable on the Metro Informatzon Lzne at 602-1888 and on our web page at www metrocouncll org Comments on CounCIL ISSUes can be made by electronIc mail at data center@metc state mn.us or by callzng the PublIC Comment Lzne at 602-1500 DATE February 20, 1998 WEEK OF February 23 - February 27,1998 METROPOLITAN COUNCIL . Transportation Committee - Mon., Feb 23, 4 p.rn ,Chambers The comnnttee will consIder: Metro TransIt employee recogmtIon _ retIrees, January employee of the month, amendment to the 1998 - 2000 TransportatIon Improvement Program (TIP) for classIficatIons; I-35W north bus-only shoulders and bus-only ramp; proposed transIt development workshop; Metropohtan AIrports ComnnSSIon capItal nnprovement program, St CroIX Valley tranSIt redesIgn pubhc heanng report; GFI TR1M farebox procurement; draft TransportatIon Improvement Program (TIP) schedule, 6-month progress report on non-Metro TransIt nderslnp goal, January 1998 ndershIp report; HIawatha tranSItway update, downtown Mmneapohs transIt steermg comnnttee; tranSIt ambassador program, Metro TranSIt ServIce sector study; Metro TransIt general manager's update; transportatIon plannmg dIrector's update, and other busmess Southwest Metro Groundwater Work Group - Tues, Feb 24, 1 p rn, Pnor Lake FIre StatIon, 16676 FISh Pomt Road, Pnor Lake The comnnttee wIll consIder. status updates on Savage Well no. 8, Savage Fen management plan, MDH; DNR _ Mt SImon-Hmckley gwdance document, financmg strategies on LCMR, legislatIve fundmg; and other busmess Environment Committee _ Tues ,Feb 24, 4 p.m., Chambers The comnnttee WIll consIder: authonzatIon to accept fundmg from the Mmnesota legislature for expanded Metropohtan Council water momtonng efforts m 1998 - 1999; approval ofvcndor short-hst a."ld 3uthonzatIon to Issue request for proposals for Blue Lake thIckenmg/dewatenng facIhtIes, authonzatIon of pubhc heanng on draft facilItIes plan for CenterVllle mterceptor Improvements, authonzatIon to amend waste mcmerator ash utIhzatIon contract WIth Herzog EnVlI'onmental; use of EnVlI'onmental SeIVlces 1997 pOSItIve vanance, approval of electnc rate actIons; EnVIronmental ServIces adVISOry board concept, mtenm report on SAC reexammatIon process, ratIficatIon of declaratIon of emergency for Mmneapohs Southwest Interceptor 340; ratIficatIon of declaratIon of emergency for Metro Plant mamtenance buIldmg locker room, and other busmess Public Meeting to discuss the proposed IDawatha Avenue Transltway - Tues ,Feb 24,4 p.m , VA EducatIon Center, Bldg #9,5445 Mmnehaha Ave So Hosted by Metro TranSIt, Mn/DOT, and the CIty ofMmneapohs . Executive Committee - Wed, Feb 25,8 a.m., NIcollet Island Inn, 95 Memam St, Mmneapohs Legislative Strategies Committee - Thurs, Feb 26,3 pm, Room IA The commIttee WIll conSIder Metropohtan CounCIl ImtIatIves, and other bIlls Metropolitan Councll- Thurs., Feb 26,4 p.m, Chambers The CouncIl WIll consIder amendment to the 1998 - 2000 TransportatIon Improvement Program (TIP), $153,000 acqmsItIon grant reallocatIon for Bloommgton pOrtIon of Hyland-Bush-Anderson Lake Park Reserve, metro greenpnnt report and legIslatIve recommendatIons, . local plannmg assIstance loan gwdelmes; State of the RegIon report; approval of lease for space; authonzatIon for addItIonal project staff for year 2000 problem, CIty of Fanmngton comprehensIve plan amendment - MUSA expansIon, 1998 annual chstnbutIon plan, lIvable communItIes fund, approval of facIhty plan for Metro Plant work space Improvements, approval of facIlItIes plan for Blue Lake tlnckenmgldewatenng proJect; approval of competItIve range, authonzatIon to concurrently negotIate WIth those proposers m the competItIve range for a desIgn/buIld agreement(s) and operatIons contract(s), and authonzatIon to receIve best and final offers for the Blue Lake WWTP fInal stabIlIzatIon facIlItIes, approval to subnnt an applIcatIon to the U.S. Department of Labor for a welfare-to-work competItIve grant; MetropolItan AIrpOrts ComnnssIon (MAC) capItal Improvement program, St CroIX Valley transIt redesIgn publIc heanng report, ratIfIcatIon of declaratIon of emergency for MmneapolIs Southwest Interceptor, ratIfIcatIon of declaratIon of emergency for Metro Plant maIntenance buIldmg locker room, growth strategy work update, and other busmess The MetropolItan CouncIl IS located at Mears Park Centre, 230 E FIfth St., St. Paul. Meetmg tImes and agenda are subject to change For more mformatIon or confirmatIon ofmeetmgs, call 602-1447, (TrY 291-0904) Call the Metro InformatIon Lme at 602-1888 for comIng meetmgs and agendas and other CouncIl mformatIon or fInd them on our web page at www metrocouncIl.org TENTATIVE MEETINGS THE WEEK OF MARCH 2 - MARCH 6, 1998 Community Development Committee - Mon., March 2, Noon, Chambers Finance Committee - Mon , March 2, 4 p.m., Room 2A . Litigation Review Special Committee - Mon , March 2, 5 P m or unmedIately follOWIng Fmance CommIttee meetIng, Room 2A. ThIS meetzng IS closed to the publJc pursuant to MN Statutes sectzon 471 705, subdzvlSzon 1 d( e) to dISCUSS pendzng and zmmznent lztzgatzon ISsues and attorney-clzent pnvzleged matters znvolvzng personal ZTlJury, workers compensatzon, employment and other types of clazms Metropolitan Parks and Open Space Commission - Tues., March 3, 4 p.m., Chambers MCES Planning and Budget Breakfast Meeting - Wed, March 4, 7 30 am., Maplewood CommunIty Center, 2100 WhIte Bear Ave, Maplewood State of the Region - Wed, March 4, 11:30 am, Mmnesota HIstOry Center, St Paul State ofthe Region Working Session - Wed, March 4, 1 30 pm, UmversIty Club, St Paul Technical Advisory Committee to the Transp. Advisory Board - Wed, March 4,9 a m., Chambers Transportation Accessibility Advisory Committee - Wed., March 4, 1 pm, Room lA Committee of the Whole - Thurs., March 5, 4 pm, Room lA, Radio Board Meeting - Fn , March 6, 9 am, Metro CountIes Government Center, 2099 UmversIty Ave, St Paul . 2 . . . METROPOLITAN SPORTS FACILITIES COMMISSION Intergovernmental Relations Committee - Mon., Feb. 23, 10 a.m., MSFC Conference Room, 900 So. 5th St., MmneapolIs. The comnnttee WIll consIder: legtslatIve Issues, and other busmess The MetropolItan Sports FacllItIes COnmuSSIon office IS located at 900 South 5th St., MmneapolIs, MN 55415. All meetIngs are held m the conference room, unless noted otherwIse MeetIng tImes and agendas occasIonally may be changed. To venfy meetIng mformatIon, please call Nancy MatoWItz, 335-3310. ~ 3 t I I . J I ! . I I I I I I ~ I I I j J s . f . . , ;Ii~ i,'; t!l : ~~ 3 " f .. 4 ~ ... ,.., ~ ~ ~... ~ .{.J 1 S~ ~~ ; ';,,-~ ~. .r!. ~~ i ;? , .~ ~ ~:t f .~M~ t.!~ .:i" . n' . . .. 1...: l, ~;:.. . ,... 4. _ r ~- .. What must the Metro Area do to Compete in the p ? 213/ Len/uP'J- A Presentation on the State of the Twin Cities Region Curt Jo~on Chair, Metropolitan Council J~Purdg · Executive Director, Citizens League Research Institute of Cleveland I ! I ! I I Wedne~dag, marck 4 11:30 am - 1:00 pm minne~ofa-1/i~torg Center 345 Kellogg Boulevard West Saint Paul, Minnesota i i . ~ , 1 ~ ~MetroPOlitaD Council . " 1" I ~ Metropolitan Council ~ Working for' the Region, Planning for the Future . , Environmental Services February 20, 1998 MCES PLANNING AND BUDGET BREAKFAST MEETINGS (formerly called MCES Pre-budget Breakfast Meetings) . To encourage customer comment on om- seI"Vlces and dIrectlon, MetropolItan CounClI EnVlronmental Services (MCES) is agaIn holchng breakfast meetIngs in advance of prepanng Its budgets The budgets-annual and capital-sIgmfic~t1y affect commumt1.es and users such as Industries and homeowners. They project the level of costs and services, and reflect plans for capital projects. ThIS year, In adchtIon to reviewing on-going services, we WIll present customer survey results and dISCUSS some critical bUSIness Issues. Examples include: regIonal water qualIty, regIonal water supply; nonpoint source pollution abatement, effects of regulations on EnVlronmental Servlces's resource allocation plans; and changes to the capItal planmng process Your participatIon IS important. Follow-up meetIngs will be held In June to consider a draft MCES budget and 1998-2002 Plan for Allocating Resources (PAR). Our cUlTent schedule antICIpates a publIc heanng at the July, 1998 Metropolitan Council meeting We wIll hold three meetIngs (listed below). The March 11 meetIng at the Metro Plant in St Paul wIll mclude a one hour tour of the facilIty If you choose to stay for the tour, wear good walkIng shoes WIth leather uppers. There WIll be stalrs and a considerable amount of walkIng mvolved Let us know when you register if accommodatIon is needed. Please make reservations by calling Katie Elliott at 602-1016; leave your name and affiliation and identify the meeting you will attend. If you are attending the March 11 meetIng, mchcate whether you are attenchng the meetIng, the tour, or both . SCHEDULE FOR MCES PLANNING AND BUDGET BREAKFAST MEETINGS (Maps to all three locations are Included) Wednesday, March 4: 7:30 a.m. Maplewood Community Center 2100 White Bear Avenue Maplewood, Minnesota Wednesday, March 11: 7:30 a.m. (Plant Tour at 9:00 a.m.) Metro Wastewater Treatment Plant West Screen and Grit Building, Room 103 (ask for directions at security bUilding) 2400 Childs Road St Paul,' Minnesota Focus of this meeting planned for industrial users. Thursday, March 12: 7:30 a.m. Crystal Community Center Crystal Conference Rooms A & B 4800 Douglas Drive Crystal, Minnesota 230 C.l,>t filth Street St 1'.1lI1 Mmnlsul.\ 55101 16J3 (612J 2228423 Fa..... 229-2183 1 DD/TrY 229-3760 '\1' f.-I/IUII O,JI}()rrWlIll/ EmplOtJt r Crystal Community Center 4800 Douglas Drive Phone 531-0052 . From the South: 1-35 north to 1-494 west to Hwy 100 north to county Road 9, west to Douglas Dnve, north to 48th Avenue - Wednesday, March 12 7:00 a.m. From the East: 1-94/394 east to Hwy 100 eXit, north to County Road 9, west to Douglas Drive, north to 48th Avenue. From the North: 1-694 west to Hwy 81, south to Bass Lake Road (County 10), west to West Broadway, south to Douglas Dnve and south to 48th Avenue From the West.: Hwy 55 easy to Douglas Drive, north to 48th Avenue ~ N tt ~ ::J: In co ~ ::J: 1-694 >- ta ~ ~ "0 en ta ! e m Bass Lake Rd. a: 1-694 I . Bass Lake Rd. (County 10) Rockfor Road (Cty 9/42nd Ave N ) Rockford Road (Cty 9) ~ en ~ ...!.. f 1: C .. .!! Q :J o C o o ~ ~ ::J: Hwy55 I . . . " . Metro Wastewater Treatment Plant 2400 Childs Road St. Paul, Minnesota Phone 602-8845 From Highway 61, turn west on Warner Road (there IS a stoplight at this intersection). Conbnue west on Warner and follow the signs directing you . to Childs Road. Follow Childs Road to the end and park in one of two parking lots. Enter the - plant property through the security building. Sign In and ask for directions to room 103 In the West Screen and Grit bUilding. Wednesday, March 11 7:30 a.m. Plant Tour at 9:00 a.m. , 100 ~I Maplewood Community Center 2100 White Bear Avenue Maplewood, Minnesota Phone: 779-3555 Wednesday, March 4 7:30 a.m. en ..,. ~ :x: w it) C') ..:. / 1/ ~ N Co Rd B ,... co >- == :x: Hwy5 \~~ ~ . From the North: South on Hwy 3SE to Hwy 61, south to Hwy 36. East on Hwy 36 to White Bear Avenue. South on White Bear Avenue about 1/2 mile to the Center From the South: North on Hwy 494/694 to Hwy 36. West on Hwy 36 to White Bear Avenue South on White Bear Avenue about 1/2 mile to the Center . From the East: West on Hwy 36 to White Bear Avenue. South on White Bear Avenue about 1/2 mile to the Center. Or: West on Hwy 94 to Hwy 494/694. North to Hwy 36. West on Hwy 36 to White Bear Avenue. South on White Bear Avenue about 1/2 mile to the center. From the West.: East on Hwy 694 to White Bear Avenue South on White Bear Avenue, about 2 miles to the Center. Or: East on Hwy 94 to Hwy 3SE North on Hwy 3SE to Hwy 36. East on Hwy 36 to White Bear Avenue. South on White Bear Avenue about 1/2 mile to the Center. / I 1-694 . / Hwy36 ~ O Community Center 0 Hwy 212 C\I ,... ~ :J: ..,. en ~ ai ~ ... ca CP m CP - :E ~ I I 1-94 / . ~ P.1 r;" (,~~,..~.y'\+^"~"1....-1'~ r' ~p~ . FRIDAVFAX Vol.3.~.~ A weekly leglslaM update from the League of MiMssota CitieS FebrUary 6, 1998 FEE 06 '98 04 3SPM LEAGUE "Cf"-MN CITlE; . LMC z-",. .jMi___ C".. c... .,.__",-.r.- ...J . Corporate formation authority questioned In an expanSIon of the 1997 law prohibiting tne formal1On of corporations by Iccal governmem, the state auditor's offace. relyi~ on past Attorney Gen- eral opinions, IS takIng the position that such authonty has never eXIsted As a result of the state auditor's Interpretation, e bill is pending In the House and ::iPnAtp thAt would authcnze the continued eXlat.nct of a erown Col,mty e<:o- IIUlIII" u.VWhJ"'"R;#lIl "..lily il\Wt~rated befcre the 19971ewWel:J et\scted. Discussions on the bill and the InterpretatIon of the effect of the 1997 law have raised serious questlons abOut the legality of existtng COtPoratlonl) Leilgue staff is actively working to contlnn and clarify the nght of these cor- porations to eXIst. In the Senate version of the Brown County bdl, we suc. cessfully added an amendment that denties that the 1997 law applies only to new corporations The House version dces not Indude thiS Important amend- ment Your legislators need to hear from you If you nave COrporatIonS that would be adversely affected by the state auddor's interpretation. Also. please contact Gary Carlson at (612) 281-1255 If your city has a private profit or nonprofit corporation that may be affected (Note. The Issue does not affect firefighter relief associations and some activities of hOUSing and redevelopment au. thoritles because there Is exphcd authonty for these entities) Omnibus gambling bill amended . State law currently authonzes CIties to collect up to 10 percent of the net profits from chantable gambling operations conducted WIthin their Jurisdlc- hons. Under a League-supported amendment, the list of permissible expen- ditures would be expanded to Include police, fire, and other emergency or public-safety related services, equipment. and training In a separate amendment not supported by the League, the bin was amended to Include a requirement that CIties collecbng such momes file an annual report listing their revenues and expenditures WIth the Gambling Control Board by March 15 each year The Board has Indicated that the forms would be similar to the forms otJes currently must submIt If they Im- pose the 3 percent tax on gross proceeds. l1\e Gambling Control Board has Indicated Willingness to work WIth the League as they develop these forms Certain clues Indicated that they do not foresee proolems with thIS propcsed reporting requIrement If you have any concerns, please contact Andrea Steams at the League at (812) 281-1258 ASAP. Sales tax repeal bills heard Buffalo CounCllmember Del Haag. first vice president of the League, tes- tified before the Senate Property Tax and Local Government Budget DIvi- SIOn on Thursday In support of S F 2037, authOf'Pd hy SAntlitor Len Pn<ie. C1nd S ~ 2126, dUUIUW I"y 5el"latol Jim Vickerman These bills would re- instate the sales tax exemption for lo- cal government purchases Since the tax exemption was repealed In 1992, local governments have oontnbuted millions of dollars to the state. The Department of Revenue now esti- mates that local governments WIll pay $18 million in sales tax in FY 1999 Several senators expressed support for repeal of the tax, but were con- cemed about the hefty pnce tag The bills Will be considered for Inclusion 10 the omrubus tax bill statewide mutual aid language sought A coalition of CIty, town, county, publIC safety, and emergency management offic1als are seeking legislatlOfl that would authorize statewide mutual aid between political subdivisions, and clarify worker's comp6nsatlon and tort liability under such an agreement. ThIS legislation is meant to address some of the shortcomings of current mutual aid language that was experi- enced during the spnng floOd disaster ThiS bill WIll need to move through the process fast \0 meet the Fnoay. feb 13 committee deadline If you have any questions or concems. please call Ellen Longfellow at the League office at (612) 281-1269 ,..., .... "... , ......... .._____._'.-'.M....".~- r~1. ---=:;:-- FEB 0& '98 04 39PM LEAGUE r:F MN CIllES FRIDAVFAX-FEBRUARV 6,1998 PAGE 2 . 'NpO'T NE!OEO \ Annua\ audit report disc\OSUre \ Hearing on Monday H f 2821 \t.lcEllO'I) IS _ heard by \l\8 House ~ Till< ~ T..lncre....t \ f- oMs"'" d \110 To>< COIftIII'II"" at S . m CO' MoOd8Y. Fell 91n Room 200 01 \tle stale Oft\ce BU\\ding' \ The bII c;bal19O" \110 deOdI_lor publlSlld\II8na reportin9 ....uaI.....ments and ~ repo<ts. It fu- _eo \110 ~ 018 T1f~' \8' \ d~ << fOClUk8d d\s<lOOU'"" and '""""" are not I\I8d en nme eonlaCI An4fe8 s- at (612) 2S1.12511l<l'''-~' ~ Bi\lS to repeal \e'lY "",its introduced wortan9 with \he League of Minne- sota CitieS, Representative Ann Rest (DFL-NeVI \-\OP8) and senator Doug John$OO (OF\..-T()'IIer) droduced bills \0 repeal CItY and eoun~ leVY I\Jt\Its Immediatel,/. 1'be l'k>>\1se bill. '" f 3392. was coauthored bY Represet'" w.\Ive Gai sure lOF\..-Bemid}i) and Tom Ru~vlna (OFL-V\r9",ia), wh,\e \t1e senate bill. S f. 2985. was coau- thored t1i senator ~ro\ flynn (Oft- Mlnneapo\iS). ~ we feared, \he ~nslon of \~ liMits beYOnd 1999 IS a real ~\bl\- I'C/ "(l1e gQ'<l8mor'S supplemental bUdget indudeS a p(O'l'$lOn extend- Ing leVY \lI1'\lts for an additional year call your \egts\ator and urge \heir 5UPPO(\ for "'.F. 3392 and S F. 2965 HEAR\NGS SCHEDUL!.O property Rights Act Hearing on Tuesday S.f 204lI \SWJOIlS) 'IIlIlle l1o'l"I III \l\8 s..,atll ~ comm"'ee on TuosdO'I. fOb 10 at 2 pm." -"' 107 oIttle state CaIJIlDl. ..,.. but l8<lu\re5 pri_ ".opony -"'" to b8 ~ lor..... or \008' !l""""""ant .- or progra"'" "'" red""" \ll8 f8\r "'""'"' ..luo of \l>Oi< pcope<\Y a \110 deCI"""" III """" IS .t ~ 10 peItanl of ",01""l'""'1" yaiue or $7.500. p.morI9 tl1e League's va.........,..,. IS thO chlllln9 o<<ad.... blR ,.ouId - on -' zonln9 deQ$IOI'I. tl1e pro-<<nP\IO<lby \hO - of "'0 ~ peli,," poWO" 9"'"" to _1 ~l&. and lt1e ........ of 8 - ..... lor 11lIgabOII898'nst _ and _ gavam\1lonts- T,," L089U" is on thO agonOo to wdI io opp051l1O" to !he I>U. contad Re<ri s""'" at \6121281.1 25B for ,.ore mforl1l3llO" or <<your oilY ~ ,.... to ~ on the \eg\s\atlo\'\. . Mun\cipa\ te\eCOrn \egislat\On threatened Cl~ offioal,st\ou'd contact members of \he senate Jot>5, Energy & com. mU~ Qe'le\opment comft'\lltee be- fore iuesday to urge support for 5 f. 2096(5 t<e\\ey). The bl" would allOW ettles to prov\C1e te\eCOmmunlcatlOnS services by en\enng Into iC,nt ven- tures and arrangements wittl publiC and pn'late en_s, or bY tortning a utility or lil1\lted l\8bl"\'i corPOra'Ion WIthout committee supPOrt. It IS un- \Ikely \he 1891s\a\\oC\ 'M\\ MOve forW8rd thiS seSSion ca\\ \he senate lnforma. 'Ion Office at ~6'\2) 296-0504 or l888) 234-1112 fOr committee member plloM numbers or e-mal' addresses \~eg\:':: ~on~':;;; --\ \ \ To near thO 10lOSt- en \l1O ~ f1OI\L pIalIlO atten4 ...lJIIC \ LaglSlabVO eonf8tO""" OII1luJlS<lay, fell 28 at "'" slWf8lO" ""- \llJIOI \ m st Paul TIIO prollram ...1 ,ndIJdO P~ f1oI" so""",, '-""'" \ Jonnlr19S CO' """""" ullIllY ~. SO"""" Jol1tl Ho\I1tl9"' 011 Tlf end ' \ PIOP"!tY \8l< rofor"'. and ~p~ ()08 \..OIl9 \\l\VI\O<!) .na sona\Ol \ 00UIl Jollf'SO" on \110 state ..,l\>IUs and thO pIOpo<lY "'" rofor'" account ,ako aclvanta9" 01 \l1O ,ed\JC8'l ~ fee - you ,agostar by \ \ f,\ond8Y. fob 23 To,.ca\'lO o,.goslla1lOll toml. call \110 \.lAC fill< Lll><8!Y ' \ .t (612) 215-4039 8na request cjoCUOIent #61020 TO.........I1oIoI..,om' \ pie'" c<>nta<' \lu! SI PaUl Sl\Ol8\Of1 ",_V HolO\.1 (812) 642-1234 L-- - -------- · ,... __ ..,....... .. ""'..._...... .._, ..,_.... .{...........{ >1"""'" C*D ,....,...,.-'" ..-, . February 20, 1998 4 45 PM From: AMM . AMM FAX NEWS February 16-20, 1998 (no. 3) . Marty bill amends campaign finance SF 708. authored by Sen John Marty. D-Rosevllle, amends the ethical practices. campaign financial reports and the fair campaign prac- tices statutes An amendmenr to the campaign financial reports (Chapter 211 A 02) will Impact candidates running for a local office The section as currently written requires the candi- dates or e-ommittee to report the name of any individual who during the year made one or more contnbuTlons, that In the aggregrate ore equal to or greater than $500 The bill as sent to the Senate Floor reduces the $500 tnresh- old to $100 The section 's effective Jon 1. 1999 . IifII f3J 11m h /JJtJ If1!IIIGI/f tI II II1II 0" 1I1J[l/11111111J1liUTJ/1f!. lbt II/nih'" I1lOtf/Jlti II It/bird rnth lIIil Iff, (lflJlol iIIl Or IA iliff tlllf/l IloiIJ ilrwlf /Il1/dillt lIIdTl Oly IJPm @ (11fM1N IfflH/H 145 HI/IYflflly Amllt Imt Jt Piv/, Nil ffiOflf144 ft/qJ/MJt llJ 4(JfJIJ fo 11/ 1199 mill ill81l@illl/J"I5 "I Fax # Page 2 of 2 f- y 1;- .. Auociation of Metropolitan Muni(ipalitie~ Senate Property Tax Bill emerges Tne Senate Property Tax DIVIsion approved the Property Tax 8111 on Thursday The bill proposes to do the follOWing . Eliminate levy limits for J 999 and sl.bsequent years . Continues the abatement progrom, but removes counties from the program . Reduces class rates In 1999 and 2000 The closs rate redUCTiOns for the major classes are Year Payable 9!n 1998 ~ 2000 en 27l;5 2 6% 2 5% (1 st-tler) en 40 365 35 12nd-fler) Apartmts 29 2 05 2 50 14+ units) Senate bill increases TIF assessment The Senate's State Governmenfs Supplemen- tal Appropnatlons Bill recom- mends 0 budget increase of $A50,OOO for the state auditor The tncrease Will be gener. ated by Increcslng the ossess- me'lt of TIF d.stnct from 0 1 percent to 0 25 oercent The assessment IS collectea by the count)' auditor and paid +0 the state auditor If adopted. tne addlt onal revenue Will used to hire auditors and office staff Apartmts. 2 I 1 8 J 8 (<4 U'1ltS) Rental 1 9 1 5 1 25 (single fam Iy <$75.000) Rental 2 1 1 7 1 60 (single family >$75.oo0) Homestds. 1 0 J 0 1 0 (<$75.000) Homestds 1 85 1 7 1 6 (>$75.000) . Increases educotion Old and education homesteaa creait by ~39 8 million for the next biennium to offset tax Increases due to the class rate changes 8elng aware of the possible new raTes, Cities should reView the Impact of the proposed and current changes upon eXISting T1F dlStlcts If you are able to calcu- late the Impact of the changes In TIF. contact us at 215-.!OOO Audltorto distribute TIF reporting forms soon Within the next two wee'<s. the State Auditor WIll sene the TIF reporting forms_ The forms are due July 1, 1998 If the proposed leg151atlol1 IS e'lacted. the J 999 reporting date would be August 1 While The forms are not slgnl'," c::mtly different. the auditor IS sending one complete set of forms and labels to 011 alstncts A representotlve of the auditor s office sala The new process IS the result of CI-Ies us,ng word processing prograr-s cna copYlrg the forms ~ RIvER V ALLEY ARTS COUNCIL POBox 701 Shllwater, MN 55082 MEMBERS & PUBLIC: PLEASE PLAN TO A1TEND!! River Valley Arts Council Annual Meeting at StIllwater Pubhc Library Monday, February 23, 1998 7.30 P m Please Jom us for a recap of 1997 actIVItIes and new projects underway for 1998 Refreshments served after the meetIng Call 439-1465 for more mfonnatlon . I i I . . . U2,l~,lIo 15 25 Ub120139o17U5 STILL~ATER T~P ~~~ K ~ELSO~ III UU1 . Stillwater Township Calendar Chair Bergeron March 4 COmpo Plan Workshop (Government) 7.30 PM March 5 Planning Commission 7.30 PM March 9 Park Committee 7:30 PM March 10 Annual Meeting 7:30 PM March 12 Town Board Meellng 7:30 PM March 16 Building Inspector Interviews 7:00 PM March 23 Park Committee 7:30 PM March 26 Town Board Meeting 7:30 PM Chair Francis April 2 Planning Comnllssion 7:30 PM April 9 Board of Review 5.00 - 6.00 PM . April 9 Town Board Meeting 7:30 PM April 13 Park Committee 7.30 PM April 14 Stonebridge Tum-up Meeting 7:00 PM April 16 Planning Commission Meeting 7:30 PM April 23 Town Board Meeting 7'30 PM Chair Francis May 7 Planning Commission 7-30 PM May 11 Park Committee 7:30 PM May 14 Town Board Meeting 7'30 PM May 21 Planning Commission Meeting 7'30 PM May 28 Town Board Meellng 7:30 PM . Pat Bantfi February 28. 1998 . . February 26, 1998 STILLWATER TOWN BOARD MEETING Town Hall 7:30 P.M. PRESENT: Chairperson Louise Bergeron, Supervisors David Johnson, David Francis and Jerry Hicks. Also, Planner Meg McMonlgal, Attorney Tom Scott and Engineer Paul Pearson. 1. AGENDA - M/S/P Francis/Johnson moved to adopt the agenda as amended. (4 ayes) 2. MINUTES - M/S/P Francis/Hicks moved to approve the 2/12/98 Stlllwater Town Board Meeting minutes as written. (4 ayes) 3. BOARD OF AUDIT DUTIES - M/S/P Johnson/Hicks moved that having reviewed and accepted claims and balances at every regularly scheduled town board meeting, the board of audit duties as found in MN Statute 366.20 have been satisfied. (4 ayes) 4. CLAIMS/CHECKS - Claims #1981 through #1999 and checks #13257 through #13270 were approved for payment. .. 6. LARSON CONTRACT - The contract for picking up trash roadside will continue since an updated insurance certificate has been received. MARINE JOINT POWERS AGREEMENT - Next agenda. 7. ARCOLA TRAIL - David Johnson reported that the paved portion of Arcola Trail is in very poor driving condition. The Engineer and Director of Public Works will check it out. 8. ASSESSMENT SEARCH POLICY - M/S/P Johnson/Francis moved that in future for all assessment searches sent to Stillwater Township in error, there will be a $10.00 handling fee charged. (4 ayes) 9. PARCHETTA SlOLUM COURSE PERMIT - M/S/P Johnson/Francis moved to approve the Parchetta's request to sign off on their 1998 Slolum Course Permit (Loon Lake). (4 ayes) 10. DAVE JOHNSON POLE BARN - M/S/P Johnson/Francis moved that the Johnson's at 9042 Norell Avenue North may construct a pole barn before the house providing the house construction starts by June 15, 1998. Applicants must comply with requirement that if a building is placed ln front of the house, the color and materlals must be the same for the house and buildlng. Also the buildings must be located as shown on the drawing. (4 ayes) 11. SCHUBERT ATTENDANCE - M/S/P Hicks/Johnson moved a letter to Mr. .chubert noting seven absences from the planning commission meetlngs ince October 1997 and requesting a response in writing by March 12 as to hlS interest in continuing with a commitment to be at meetings or . Stillwater Town Board Meeting - 2/26/98 Page Two his desire to resign. If there is no communication from Mr. Schubert . by the 12th, it will be assumed that the position has been vacated. (4 ayes) 12. PRAIRIE RESTORATION CONTRACT - The matter of this contract will be sent on to the Park Committee for discussion. 13. CLERK - 1. Board in favor of going ahead with heavy metal day despite poor turn-out last year. 2. Reported that Mr. Larson is working on turning the mailing list with names over to the township. 3. Valuations for phase 2 and 3 of the annexation area for 1997 was received from the assessor. 4. Talked about the possibility of another Oak Wilt Grant. Forester Steve Cook may be invited to a meeting. 5. Clerk to send back the questionnaire to the state re: forfeiture land on Stonebridge Trail. 14. BUILDING INSPECTION CANDIDATES, - Applications were reviewed. M. J. Kramer, J. Ludwig and C. Kearney will be interviewed on March 16, from 7-9 p.m. in the town hall. Kaehler, 1998 . 15. ADJOURNMENT - Meeting adjourned at 10:15 p.m. Clerk Chairperson Approved . . . - - - METRO MEETINGS A weekly calendar of meetzngs and agenda Items for the Metropo/ztan CouncIl, Its advISory and standzng commIttees, and three regIonal commISsIons Metropo/ztan AIrports CommISsIOn, MetropolItan Parks and Open Space CommIssIOn, and Metropo/ztan Sports FacIlItIes CommISsIon Meetzng tImes and agendas are occasIonally changed QUestIOns about meetzngs should be dIrected to the appropnate organizatIon Meetzng znformatzon IS also avaIlable on the Metro InformatIOn Lzne at 602-1888 and on our web page at www metrocouncz! org Comments on CouncIl ISSUes can be made by electronic mall at data center@metc state mn us or by callzng the Publzc Comment Lzne at 602-1500 DATE February 27, 1998 WEEK OF March 2 - March 6, 1998 METROPOLITAN COUNCIL Community Development Committee - Monday, March 2, Noon, Chambers The commIttee WIll conSIder program evaluatIon of the MetropolItan RadIO Board, land exchange at Bald Eagle/Otter Lake RegIonal Park, status report on the MetropolItan Agncultural Preserves Program, CIty of BlaIne comprehensIve plan amendment to expand the MUSA for Tournament Players Club, status report on MISSISSIppI NatIonal RIver RecreatIOn Area (MNRRA) and cntlcal area program, and other bUSIness Finance Committee - Monday, March 2, 4 pm, Room 2A The commIttee wIll conSIder: approval of electrIc rate actIon, use of EnvIronmental ServIces 1997 pOSItIve vanance, authonzatIOn to Issue bonds for transIt and refundIng, amendment for 1997 budget carryover, labor negotIatIons [ThIS sectIon of the meetIng may be closed to the publIc, pursuant to Mn Statutes sectIon 471 705, subdIVISIon la (1996), to conSIder strategIes for labor negotIatIons and revIew of labor negotIatIon proposals] The meetIng w1l1 be reopened for InformatIon on Year 2000 artIcles MCES Planning and Budget Breakfast Meeting - Wednesday, March 4, 7 30 am, Maplewood Commumty Center, 2100 WhIte Bear Ave, Maplewood ~tate ot the RegIOn - Wednesday, March 4, i 1 30 am, Mmne;)ota HistOry C~I1tel, St Pclul State ofthe Region Working Session - Wednesday, March 4, 1 30 pm., Umverslty Club, St Paul Technical Advisory Committee to the Transportation Advisory Board - Wednesday, March 4,9 am, Chambers The commIttee WIll conSIder Commuter RaIl report from Mn DOT, legIslative update, update on TRLF project certIficatIon and selectIon process, and other bUSIness Transportation Accessibility Advisory Committee - Wednesday, March 4, I pm, Room lA The commIttee WIll conSIder legIslatIve update, school transportatIon study, regular route acceSSIble route data base, TAAC bylaws, T AAC 1998 work plan, and other bUSIness . The MetropolItan CouncIl IS located at Mears Park Centre, 230 E FIfth St ,St Paul MeetIng tImes and agenda are subject to change For more InformatIon or confirmation of meetIngs, call 602-1447, (TrY 291-0904) Call the Metro InformatIon LIne at 602-1888 for comIng meetIngs and agendas and other CouncIl InfOrmatIon or find them on our web page at www metrocouncIl org TENTATIVE MEETINGS THE WEEK OF MARCH 9 - MARCH 13,1998 . Transportation Committee - Monday, March 9, 4 pm, Chambers EnVironment Committee - Tuesday, March 10,4 pm, Chambers MCES Plannmg and Budget Breakfast MeetingITour - Wednesday, March 11,730 am, Metro Wastewater Treatment Plant, 2400 Childs Rd, St Paul, West Screen and Gnt Buddmg, Room 103 MCES Planmng and Budget Breakfast Meetmg - Thursday, Mar 12, 7 30 am, Crystal Commumty Center, Conf Rooms A & B, 4800 No Douglas Dr , Crystal Transit Providers AdVisory Committee - Thursday, Mar 12,1000 am, Room IA Transportation AdVisory Committee Planning Committee - Thursday, Mar 12, I 30 pm, Room 2A Legislative Strategies Committee - Thursday, Mar 12,3 pm, Room IA Metropolitan Councll- Thursday, Mar 12,4 pm, Chambers METROPOLITAN PARKS AND OPEN SPACE COMMISSION Parks and Open Space Commission - Tues , March 3, 4 pm, Chambers The commISSIon wIll consIder publIc heanng findIngs on reVISIons to "FInance" sectIon of RecreatIOn Open Space Development GUlde/Polzcy Plan, reallocatIOn of $300,000 from Dakota Co regIonal park acqUIsItIon grants for phase 2 development of MISSISSIppI RIver RegIonal TraIl, reallocate $2,962 from closed-out Ramsey Co grants for Battle Creek traIl ISTEA match, 1998 MPOSC conference/travel budget and aSSIgnIng persons to conferences, and other bUSIness . The MetropolItan Parks and Open Space CommIssIOn offices are located at Mears Park Centre, 230 E FIfth St , St Paul, MN 55101 MeetIng times and agendas occaSIonally may be changed To venfy meetIng InfOrmatIon, please call 602-1456 METROPOLITAN SPORTS FACILITIES COMMISSION ConcessionslMarketing Committee - Monday, March 2, 1 30 pm, MSFC Conference Room, 900 So 5th St , MInneapolis The commIttee wIll conSider. TWInS marketIng, kIds area, 1998 conceSSIons, annual report, plaza and other bUSIness The MetropolItan Sports FaCIlItIes ConumSSIOn office IS located at 900 South 5th St, MInneapolIs, MN 55415 All meetIngs are held In the conference room, unless noted otherwise MeetIng tImes and agendas occaSIonally may be changed To venfy meetIng InfOrmatIon, please call Nancy MatowItz, 335-3310 METROPOLITAN AIRPORTS COMMISSION Planning and Environment Committee - Tuesday, March 3, 2 P m Room 3040, West Mezzamne, LIndbergh TermInal The commIttee wIll conSIder final payments on alrsIde bItumInOUS construction (MSP), runway redeslgnatIOn (MSP), 1997 pavement rehabilItatIOn (Lake Elmo), Part 150 sound InSUlatIon program, change order on Post Rd reconstruction, bIds receIved on secunty fence (MSP), LIndbergh termInal conceSSIOns area . publIc fimshes, maIntenance campus SIte Improvements, auto rental SIte, Sun Country apron, canal gate mstallatIon (StPaul), parkIng expanSIon, Runway 14 ILS eqUIpment mstallatIon (StPaul), Part 150 sound 2 Insulatton program, reVIew of upcomIng constructton project bIds, acceptance of antIcIpated grant offer, change management polIcy report; acttvlty-report for Metro {)ffice Park;-FlYIng Cloud enVIronmental Impact -statement . SCOpIng decIsIon, parkIng! APM update and other busIness Finance Committee - Wednesday, March 4, 11 a m Room 3040, West MezzanIne, LIndbergh TermInal The COlmmttee wIll consIder Internal and concessIonaIre audIts of Dollar Rent A Car, transfer to specIal constructIon fund, finanCIng update on bond Issue, 1999 budget targets and process and other bUSIness Management and Operations Committee - Wednesday, March 4, I pm Room 3040, West MezzanIne, LIndbergh TermInal The commIttee WIll conSIder RFP on aVIatIOn ground control radIOS, authonzatlOn to proceed WIth radIO servIce vendor RFP, purchase of two 40- foot transIt buses from GIllIp Corp, concessIOns RFP polIcy, contract to purchase MIS servIces, legIslatIve update and other bUSIness MetropolItan AIrports CommIssIon offices are located at 6040 28th Av S, MInneapolIs, MN 55450 For more mformatlon, call Lynn Sorensen at 726-8186 . . 3