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Home My WebLink About1996-010 e 1- :tlt RESOLUTION NO. 96-1Q APPROVAL OF AGREEMENT BETWEEN THE CITY OF STILLWATER AND ATEC ASSOCIATES, INC. FOR PHASE II SUBSURFACE INVESTIGATION ACTIVITIES WHEREAS, A TEC Associates, Inc., has submitted proposals for Phase II Subsurface Investigation Activities of the Olive Street dump site at an estimated cost of $12,589, attached hereto as Exhibit A, and the Myrtle Street dump site at an estimated cost of $24,367.80, attached hereto as Exhibit B; THEREFORE BE IT RESOL VED by the City Council of Stillwater, Minnesota, that the Agreements between the City of Stillwater and A TEC Associates, Inc., for consultant services for Phase II Subsurface Investigation Activities for the Olive Street dump site and Myrtle Street dump site, hereto attached as Exhibits A and B, are hereby approved, and the appropriate city staff is authorized to sign said Agreements. Adopted by Council this 2nd day of January, 1996. Pi?t1 'Ri chard Cummings, AC(,9 Mayor ATTEST: ~/-(~ Modi eldon, City Clerk ~ Exhibit "A" AlEe Associates, Inc. ...~ 1479 Energy Park Drive ~ t..T4 Sl. Paul, Minnesota 55108 ,,' . (612) 645-9520, FAX (612) 645-9529 December 6, 1995 Mr. Klayton Eckles, P .E. City of Stillwater City Hall: 216 North Fourth Street Stillwater, Minnesota 55082 Re: Proposal for Subsurface Investigation Activities Kilbourne Lot Olive Street Dump Stillwater, Minnesota ATEC Project No. 55-07-95-000146 Dear Mr. Eckles: . A TEC Associates, Inc. is please to provide this proposal to the City of Stillwater for a Subsurface Investigation at the above referenced site. The purpose of these investigation activities is to evaluate the horizontal and vertical extent of the dump area, document the contents of the dump, determine the geotechnical aspects of the soil around the houses in the vicinity of the dump, measure the depth of soil cover over the dump materials and monitor for the presence of methane. Please note that at the time this proposal was prepared, the MPCA VIC program had not responded with comments regarding the environmental assessment and work plan report that was submitted to them. If additional services are required as part of this phase of investigation activities, we will contact you and provide you with a cost estimate for those services. Upon receipt of your authorization, we will proceed with the authorized services and invoice in accordance with our existing agreement. SCOPE OF SERVICES A TEC recommends that the following tasks be completed to address the MPCA objectives at the site. 1) A Site Health and Safety Plan will be prepared outlining personal protective equipment and monitoring requirements for A TEC personnel. Arrangements will be made to contact utility companies prior to performing any work to identify the locations of underground utilities at the site. The client and appropriate regulatory agencies will be notified prior to beginning field activities. Please note that ATEC assumes the City of Stillwater will obtain access agreements for entrance onto the neighbors properties. Should the City of Stillwater want A TEC to assist with site access agreements, this will be performed on a time and materials basis. . American Testing and Engineering Corporation Offices in Major U.S, Cities/Since 1958 Consulting Environmental, Geotechnical and Materials Engineers . . . Mr. Klayton Eckles, P .E. Olive Street Dump Proposal Page 2 December 6, 1995 2) Completion of a property boundary land survey and preparation of a base map for the Site. This would include surveys of horizontal and vertical controls, topographic features, site contours, site staking of 50 foot by 50 foot grids and property boundaries and preparation of a site map available in CAD format, if not previously completed. A TEC assumes that the City of Stillwater will retain the City Engineer/ Land Surveyor to complete this task. If the City of Stillwater would like A TEC to complete this task, A TEC would subcontract the work on a cost plus 10% basis. 3) Advance t~n soil borings in selected locations at the site. The soil borings will be located as required to characterize the magnitude and extent of dump materials. The soil boring locations are subject to access considerations and locations of above ground and underground utilities. The soil borings will be drilled to a depth of20 feet or two feet into the native soil, whichever is deeper. All of the proposed soil borings and associated field work will be conducted on properties where access agreements have been arranged. Locating underground utilities and\or subsurface structures on the site is the ultimate responsibility of the client and\or property owner. Soil samples will be collected from the soil borings and will be screened with a photoionization detector (PID). Field measurement of methane gas concentrations in the boreholes will be obtained upon completion of the borings. 4) Mr. Mike Connolly, with the MPCA contacted A TEC on December 1, 1995 regarding the submitted Work Plan for the referenced site. Mr. Connolly verbally agreed to the proposed Work Plan with the following modifications: 1) One soil sample from each boring should be collected and analyzed for total lead. 2) Collect soil samples for analytical testing if elevated headspace readings are detected. The samples would be analyzed for volatile , organic compounds (VOC's) by Minnesota Department of Health (MDH) Method 465D. For the purposes of preparing this proposal, A TEC has included costs for analysis of 5 soil samples by MDH 465D. ". 5) Upon completion of the field investigation activities, a project report will be prepared which will include the field screening and analytical testing results, and geotechnical documentation. COST ESTIMATE All work will be performed on a time and materials basis in accordance with the current A TEC "Schedule of Fees" that is attached. Table 1 consists of a cost estimate worksheet which outlines the anticipated costs to complete the initial phase of field investigation activities. . . . Mr. Klayton Eckles, P .E. Olive Street Dump Proposal Page 3 December 6, 1995 SCHEDULING A TEe will be able to schedule field work upon receiving written authorization. The property boundary survey will be conducted prior to initiation of any field investigation activities. Following completion of the property boundary survey, the field work (soil borings) will be completed. The field work is anticipated to take approximately 2-3 days to complete. Chemistry turnaround time is anticipated to take 2 - 3 weeks. Upon receiving the chemistry results, the project report will be completed within one week for comment and discussion purposes. ST ANDARD OF CARE A TEC will perform the work and accomplish the objectives defined within the estimated cost and schedule proposed. The estimated cost and schedule proposed are based on our judgment of the requirements known at the time of the proposal. Successful completion within cost and schedule limits can be influenced, favorably or adversely, by changes in work scope and schedules as dictated by your needs and presently unforeseen circumstances. We will notify you in advance if schedule or costs are expected to exceed the estimate. The work as proposed herein will be performed in accordance with the City of Stillwater Terms and Conditions. Please indicate your acceptance of this proposal by signing the signature block below and forwarding a complete copy of the signed proposal to ATEC. We are looking forward to working with you on this project. Please do not hesitate to contact us at (612) 645-9520 if there are any questions or if we can be of additional service. Sincerely, ATEC Associates, Inc, ( bc~t~ Project Manager ~~ Mark S. Mason District Manager TEMlMSM:tm Attachments The undersigned authorizes A TEC Associates, Inc. to proceed in accordance with the above stated terms and agrees to be responsible for payment. Client's Name Authorized Signature Title Date . . . Submitted By: TABLE 1 COST ESTIMATE WORKSHEET City of Stillwater Initial Investigation Olive Street Dump Stillwater, Minnesota 06-Dec-95 Proposal #55-759 A TEC Associates, Inc. 1479 Energy Park Drive St. Paul, MN 55108 Work Item Unit Cost Estimate Subtotal Units #1 Site Safety Plan/ Project Coordination $980.00 Environmental Technician 4.0 hours 45.00 $180.00 Project Manager 10.0 hours 80.00 $800.00 #2 Property Boundary/Elevation Survey $817.50 Land Survey Subcontractor Cost + 10% ---------------- See Note Below Project Manager 10.0 hours 80.00 $800.00 Mileage 50.0 miles 0.35 $17.50 #3 Drilling Contractor $6,437.50 Drilling Subcontractor Cost + 10% 3,500.00 $3,850.00 Project Manager 10.0 hours 80.00 $800.00 Staff Professional 25.0 hours 60.00 $1,500.00 Equipment & Supplies 1.0 each 200.00 $200.00 Mileage 250.0 miles 0.35 $87.50 #4 Analytical Testing $1,475.00 Total Lead 10.0 Tests 30.00 $300.00 VOCs by MDH 465D 5.0 Tests 175.00 $875.00 Staff Professional 5.0 hours 60.00 $300.00 #S Project Management & Reporting - ~ $3,859.00 Senior Reviewer 5.0 hours 95.00 $475.00 Project Manager 25.0 hours 80.00 $2,000.00 Staff Professional 20.0 hours 60.00 $1,200.00 Drafting 3.0 hours 40.00 $120.00 I Clerical 2.0 hours 32.00 $64.00 A TEC assumes that the City of Stillwater would like to retain Land Surveyor TOTAL $12,589.00 Exhibit "B" ATE€ Associates, Inc. .~' 1479 Energy Park Drive , 51. Paul, Minnesota 55108 . (612) 645-9520, FAX (612) 645-9529 December 7, 1995 Mr. Klayton Eckles, P.E. City of Stillwater City Hall: 216 North Fourth Street Stillwater, Minnesota 55082 Re: Proposal for Phase II Subsurface Investigation Activities Myrtle Street Dump Stillwater, Minnesota ATEC Project No. 55-07-95-00082 Dear Mr. Eckles: A TEC Associates, Inc. (A TEC) is please to provide this Proposal for Phase II Subsurface Investigation Activities to the City of Stillwater for the above referenced site. The purpose of these investigation activities is to further evaluate and characterize the amount, location and type of debris located at the above referenced site. Please note that at the time this proposal was prepared, the MPCA VIC program had not responded with written comments regarding the environmental . assessment and work plan report that was submitted on October 3, 1995. This initial phase of investigation includes a property boundary survey, completion of test pits at the site, field screening tests and analytical testing of select soil samples. A TEC has not included the installation of monitoring wells at the site in this initial phase of investigation. The reasons for not proposing to install monitoring wells as part of the initial investigation activities are; 1) A response from the Minnesota Pollution Control Agency (MPCA) regarding the proposed work plan has not been provided. 2) Evaluation of the results from the test pit activities will allow A TEC to further evaluate the number and locations of monitoring wells to install at the site as well as the most cost effective means for installation of the monitoring wells. If additional services are required as part of this phase of investigation activities, we will contact you and provide you with a cost estimate for those services. Upon receipt of your authorization, we will proceed with the authorized services and invoice in accordance with our existing agreement. SCOPE OF SERVICES A TEC recommends that the following tasks be completed to address the MPCA objectives at the site. 1) A Site Health and Safety Plan will be prepared outlining personal protective equipment and monitoring requirements for A TEC personnel. Arrangements will be made to contact utility companies prior to performing any work to identify the locations of underground utilities at the site. The client and appropriate regulatory agencies will be notified prior to beginning field activities. . American Testing and Engineering Corporation Offices in Major U.S. Cities/Since 1958 Consulting Environmental, Geotechnical and Materials Engineers . Mr. Klayton Eckles, P .E. Myrtle Street Dump Proposal Page 2 December 7, 1995 2) Completion of a property boundary land survey and preparation of a base map for the Site. This would include surveys of horizontal and vertical controls, topographic features, site contours, site staking and preparation of a site map available in CAD format. The site staking will consist of staking the property boundaries and a 50 foot by 50 foot grid system across the site. A TEC should be contacted prior to the staking of the site to ensure the grid system will correspond to the investigation activities. A TEe assumes that the City of Stillwater will retain the City Engineer/ Land Surveyor to complete this task. If the City of Stillwater would like A TEC to complete this task, A TEC would subcontract the work on a cost plus 10% basis. 3) Mobilize an environmental technician and excavation contractor to and from the site to complete four days of digging test pits. Test pits will be completed in selected locations at the site to evaluate and characterize the magnitude, content and extent of dump materials. All of the proposed test pits will be conducted on the site, no off-site work is proposed. Please note that locating underground utilities and/or subsurface structures on the site is the ultimate responsibility of the client and/or property owner. . 4) Ten soil samples will be submitted for analytical testing for a combination volatile organic compounds (VOCs), polychlorinated biphenyls (PCBs), semi-volatile organic compounds (SVOCs) and the eight RCRA Metals which include arsenic, barium, cadmium, chromium, lead, mercury, selenium, and silver. 5) Upon completion of the initial phase of field investigation activities, a brief project summary report will be prepared which will include the results of the field investigation activities, field screening results and analytical testing results completed for this initial phase of investigation activities. Recommendations regarding what additional investigation activities will be required at the site including the number and location of the on-site monitoring wells will also be provided with the project status/summary report. '. COST ESTIMATE All work will be performed on a time and materials basis in accordance with the current A TEC "Schedule of Fees" that is attached. Table 1 consists of a cost estimate worksheet which outlines the anticipated costs to complete the initial phase of field investigation activities. SCHEDULING . A TEC will be able to schedule field work upon receiving written authorization. The property boundary survey will be conducted prior to initiation of any field investigation activities. Following completion of the property boundary survey, the field work (test pits) will be completed. The field work is anticipated to take approximately one week to complete. Chemistry turnaround time is anticipated to take 2 - 3 weeks. Upon receiving the chemistry results, a project summary report will be completed within one week for comment and discussion purposes. . . . Mr. Klayton Eckles, P .E. Myrtle Street Dump Proposal Page 3 November 21, 1995 STANDARD OF CARE A TEe will perform the work and accomplish the objectives defined within the estimated cost and schedule proposed. The estimated cost and schedule proposed are based on our judgment of the requirements known at the time of the proposal. Successful completion within cost and schedule limits can be influenced, favorably or adversely, by changes in work scope and schedules as dictated by your needs and presently unforeseen circumstances. We will notify you in advance if schedule or costs are expected to exceed the estimate. The work as proposed herein will be performed in accordance with the City of Stillwater Terms and Conditions. Please indicate your acceptance of this proposal by signing the signature block below and forwarding a complete copy of the signed proposal to ATEC. We are looking forward to working with you on this project. Please do not hesitate to contact us at (612) 645-9520 if there are any questions or if we can be of additional service. Sincerely, A TEe Associates, Inc. l '\ ~A,~~'o- 1"'- rv\1L Thomas E. McMullen, P .E. Project Manager f(~ /$1"---------- Mark S. Mason District Manager TEM/MSM:tm Attachments The undersigned authorizes A TEe Associates, Inc. to proceed in accordance with the above stated terms and agrees to be responsible for payment. '. Date Client's Name Authorized Signature Title . . . Submitted By: COST ESTIMATE WORKSHEET City of Stillwater Phase II Subsurface Investigation Myrtle Street Dump Stillwater, Minnesota 07-Dec-95 Proposal #55-758 A TEC Associates, Inc. 1479 Energy Park Drive St. Paul, MN 55108 Work Item Units Unit Cost Estimate Subtotal #1 Site Safety Plan $260.00 Site Safety Officer 4.0 hours 65.00 $260.00 #2 Property Boundary/Elevation Survey $767.50 Land Survey Subcontractor Cost + 10% ---------------... See Note Below Staff Engineer 10.0 hours 75.00 $750.00 Mileage 50.0 miles 0.35 $17.50 #3 Conducting Test Pits $11,351.30 Excavation Subcontractor Cost + ]0% 4,808.00 $5,288.80 Staff Engineer 30.0 hours 75.00 $2,250.00 Senior Field Technician 65.0 hours 45.00 $2,925.00 Equipment & Supplies 4.0 each 200.00 $800.00 Mileage 250.0 miles 0.35 $87.50 #4 Analytical Testing - Soil Samples $5,500.00 VOCs by MDH 465D 10.0 each ]60.00 $1,600.00 PCB's 10.0 each 75.00 $750.00 SemiV olatiles 10.0 each 160.00 $1,600.00 8 RCRA Metals 10.0 each 155.00 $1,550.00 #4 Project Management & Reporting $6,749.00 -. Project Manager 20.0 hours 95.00 $1,900.00 Staff Engineer 55.0 hours 75.00 $4,]25.00 Senior Field Technician 10.0 hours 45.00 $450.00 Drafting 5.0 hours 42.00 $210.00 Clerical 2.0 hours 32.00 $64.00 A TEe assumes that the City of Stillwater would like to retain Land Surveyor TOTAL $24,367.80