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1997-02-18 CC Packet
Attachment A Permit #96 -6165 Minnesota Department of Transportation Special Provisions (continued) By l %i /lN �--- Date: /3/ _ 7 All construction barges shall be inspected and cleaned, if necessary, to prevent the introduction of exotic species, such as zebra or quagga mussels (Dreissena spp.). 7. A sediment barrier shall be installed around the area of excavation immediately prior to starting the project to limit erosion and turbidity to the affected areas. This barrier involves the use of filter fabric material supported by stakes or a snow fence. The barrier shall be removed upon completion of the work, after sediment has consolidated. 8. The Permittee is authorized to maintain the approved work to the dimensions herein described. Prior to commencing any maintenance work, the Permittee shall advise the Department of Natural Resources of the extent and method of maintenance Maintenance work shall not be commenced until permittee receives written Approval from the Department. 9. Dewatering cofferdams must be constructed, utilized, and removed, in order to minimize degradation of water quality. Dewatering in excess of 10,000 gallons per day or one million gallons a year, is authorized by this permit. Plans for such cofferdams and dewatering must be approved by the Regional Hydrologist at least five days prior to start of construction. 10. Modifications to the construction plans approved as part of this permit may be allowed, but must be submitted to the Regional Hydrologist for written approval. Failure to obtain such approval(s) shall be considered a violation of this permit. Prior to removal of the old Stillwater Bridge, the permittee shall convene a meeting with the Department of Natural Resources to discuss construction techniques. Since the application materials contain no plans relating to the removal of the old structure, such plans shall be submitted to the DNR and approved by the Regional Hydrologist prior to commencing the removal work. 12. Mitigation for the adverse environmental effects of the new bridge shall include the construction of a public access area near the new bridge crossing site. The access shall meet the size and specifications as developed by DNR's Trails and Waterways Unit. If, for some reason, the construction of the access is unable to be accomplished before completion of the bridge construction, the permittee shall initiate discussions with the DNR on other mitigation measures that might be substituted for the access development. 8. In all cases where the permittee by performing the work authorized by this permit shall involve the taking, using, or damaging of any property rights or interests of any other parson or persons, or of any publicly owned lands or improvements thereon or interests therein, the permittee, before proceeding, shall obtain the written consent of all perms's, agencies, or authorities concerned, and shall acquire all property, rights and interim needed for the work. 9. This permit is permissive only. No liability shall be imposed by the State of Minnesota or any of its officers, agents or employees, officially or pasonally, on account e granting hereof or on account &any damage to any person or property resulting from any act or omission of the permittee or any of its agents, employees, or permit shall not be construed as estopping or limiting any legal claims or right of action of any person other than the state against the permittee, its agents, emp oodra tcss, for any damage or injury resulting from any such act or omission, or as estopping or limiting any legal claim or right of action of the state against the pe its agents, employees, or contractors for violation of or failure to comply with the permit or applicable provisions of law. 10. Any extension ofthe surface of public waters resulting from work authorized by this permit shall become protected waters and left open and unobstructed for use by the public. 11. No trataial excavated by authority of this permit nor material from any other source, except as specified herein, shall be placed on any portion of the bed of said waters which lies below (as indicated above.) 12. Where the work authorized by this permit involves the draining, filling or burning of wetlands not subject to DNR jurisdiction, the permittee shall not initiate any work under this permit until the permittee has obtained official approval from the responsible governmental unit as required by the Minnesota Wetlands Conservation Act of 1991. SPECIAL PROVISIONS 1. By commencing the construction authorized by this permit, the permittee thereby agrees to remove the old Stillwater Bridge completely from the bed of the river within 10 years after completion of construction of the new authorized bridge. 2. The permittee shall ensure that all contractors have received and thoroughly understand all conditions and provisions of this permit. 3. Erosion control measures shall be adequately designed for the site characteristics. They may include staked haybales, diversion channels, sediment ponds, or sediment fences. They shall be installed in accordance with "Protecting Water Quality in Urban Areas - Best Management Practices for Minnesota" MPCA, October 1989, prior to commencement and maintained throughout the project All exposed soil shall be stabilized as soon as possible and no later than 72 hours after the completion of the project. Topsoil should be used to re-dress disturbed soil areas and indigenous plant species should be used to revegetate disturbed areas whenever possible. 4. Excavated materials must be deposited or stored in an upland area, in a manner where the materials will not be redeposited into the protected water by reasonably expected high water or runoff. 5. Dredging equipment shall be inspected for Eurasian water milfoil and decontaminated following project completion and/or when equi is moved from one waterbody to another. Every reasonable precaution shall be taken to prevent the spread of Eurasian water milfoil. Ecological Services (612- 296 -2835) may be contacted for information on how to decontaminate equipment. See ATTACHMENT A - Special Provisions Continued C: City of Stillwater City of Oak Park Heights Washington County SWCD, Mark Doneux U.S. Army Corps of Engineers, Ralph Augustin Minnesota Attorney General's Office, David Iverson National Park Service, Randy Ferrin Wisconsin DNR, Rob Strand Minnesota - Wisconsin Boundary Area Commission, Dan McGuiness Middle St. Croix River Water Management Organization Mark Ten Eyck, Minn. Center for Environmental Advocacy, 26 East Exchange St., Suite 206, St Paul 55101 DNR Conservation Officer Wayne Eller DNR Fisheries, Dave Zappetillo DNR Wildlife, Bob Welsh DNR Ecological Services, Wayne Barstad Metro Region Waters, Dale Homuth Central Office Waters, Steve Johnson Authorized Signatu Kent Lokkesmoe Title Director Date lii!F' (!/ /ply /3, / ,7 NA.02 733-03 REGION RN. 1fi INNESOTA sr Natural Rasearees vision of ` a PROTECTED WATERS PERMIT Permit Number 96 -6165 Pursuant to Minnesota Statutes, Chapter 1030, and on the basis of statements and information contained in the permit application, letters, maps, and plans submitted by the other supporting data all ofvvhich are made a part hereof by reference , PERMISSION IS HEREBY GRANTED to the applicant to perform the work as authorized below: Protected Water St. Croix Lake (82 -1p) County Washington Name ofPermittee Minnesota Department of Transportation Telephone Number (include Area Code) (612) 779 -5051 Address (No. & Street, RFD, Box No. City, State, Zip Code) Kenneth R Miller, Project Manager, 3485 Hadley Avenue North, Oakdale, MN 55128 Authorized Work. Construct a replacement bridge over the St. Croix River for TH 36 remove the old bridge and piers; all in accordance with plans, correspondence by the DNR Metro Region Office on November 8, 1996, October 3, 1996, permit application, and in accordance with the General and Special Provisions Number 1 in particular. (State Project Number 8217 - 82011) and to and specifications submitted to and received August 15, 1996, and with the April 23, 1996 listed herein. Please note Speciaj Provision 'pose ofPermit Bridge Replacement Expiration Date of Permit November 30, 2001 Property Described as: Sections 3 & 4: Sections 33 & 34, T29N:T3ON - R2OW, Washington County Address ofProperty, if Known: As Indicated m General Provision No. 11: The Normal Pool Level This permit is granted subject to the following GENERAL and SPECIAL PROVISIONS: GENERAL PROVISIONS 1. The permitter is not rel eased from any rules, regulations, requirements, or standards of any applicable federal, state, or local agencies; including but not limited to, the U.S. Army Caps of Eng neas, Bard of Water and Soil Resources, MN Pollution Control Agency, watershed districts, water management organizations, county, city and township zoning This permit does not release the perms of any permit requirements of use St. Paul District, U.S. Army Corps of Engineers, Army Corps of Engineers Came, 190 Fifth Street East, St. Paul, MN 55101 -1638. 2. This permit is not assignable by the perndttee except with the written consent of the Commissioner of Natural Resources. 3. The penance shall notify the Area Hydrologist at least five days in advance of the cot of the work authorized hereunder and notify him/her of its completion within five days. The Notice of Permit issued by the Commissioner shall be kept securely posted in a conspicuous place at the site of operations. 4. The perms tee shall make no changes, without written permission previously obtained from the Commissioner of Natural Resources, in the dimensions, capacity, or location of any items of work authorized hereunder. The per mittee shall grant access to the site at all reasonable times during and after construction to authorized representatives of the Commissioner of Natural Resources for inspection of the work authorized hereunder. 6. This Permit may be terminated by the Commissioner of Natural Resources at any time deemed necessary for the conservation of water resources of the state, or in the interest of public health and welfare, or for violation of any of the provisions of this permit, unless otherwise provided in the Special Provisions. 7. Construction wale authorized under this permit shall be completed on or before date specified above. The permitter may request an extension of time to complete the project, stating the reason thereof upon written request to the Cormissioner of Natural Resources. Minnesota Department of Transportation Page Two Your cooperation is very much appreciated. We look forward to a relationship 1.vith you and your staff. If you have questions regarding the action taken on your permit. Hydrologist Dale Homuth at 772 -7910. Sincerely, DIVISION OF WATERS Kent Lokkesmoe Director Enclosures continued good working please contact Regional c: City of Stillwater City of Oak Park Heights Washington County SWCD, Mark Doneux U.S. Army Corps of Engineers, Ralph Augustin Minnesota Attorney General's Office, David Iverson National Park Service, Randy Ferrin Wisconsin DNR, Rob Strand Minnesota - Wisconsin Boundary Area Commission, Dan McGuiness Middle St. Croix River Water Management Organization Mark Ten Eyck, Minn. Center for Envir. Advocacy, 26 East Exchange St., Suite 206, St. Paul 55101 DNR Conservation Officer Wayne Eller DNR Fisheries, Dave Zappetillo DNR Wildlife, Bob Welsh DNR Ecological Services, Wayne Barstad Metro Region Waters, Dale Homuth Central Office Waters, Steve Johnson • • • Minnesota Department of Natural Resources February 13. 1997 Minnesota Department of Transportation Kenneth R. Miller, Project Manager 3485 Hadley Avenue North Oakdale, MN 55128 RE: PERMIT #96 -6165; TH 36 BRIDGE: LAKE ST. CROIX (82 -1P) Dear Mr. Miller: Enclosed is a permit that authorizes the construction of a replacement bridge crossing of the St. Croix River for TH 36 near Stillwater. Please note that this permit requires that the old bridge be removed from the bed of the St. Croix River within 10 years after completion of construction of the new bridge. This time period will allow for completion of the Section 106 process, required because the structure is on the National Register of Historic Places. If, as a result of the Section 106 process, it is determined that all or a portion of the old bridge must remain in the river bed, MnDOT will have to apply for an amendment to this permit. As mitigation for the adverse effects of the new bridge construction, MnDOT has agreed to construct a public access to the size and specifications as previously discussed with our Trails and Waterways staff. The DNR has agreed to be responsible for obtaining all necessary permits for the construction work. In your last letter on this subject, you stated that DNR must resolve all permitting issues by May 1, 1997, in order for the work to be included in MnDOT's construction contracts. This implies that if DNR is unable to obtain necessary permits for the access by May 1, 1997, MnDOT will not mitigate the adverse effects of the new bridge. Please be advised that mitigation must occur whether or not DNR is able to obtain all necessary permits and approvals. The construction of the public access is a requirement of the attached permit. If, for some reason, the construction of the public access does not proceed, it will be incumbent on MnDOT to seek an amendment to the permit in order to negotiate another form of mitigation DAR Ir rniatn.r. h I_ '‘r,,.i -, Ni I( ui • f F1 r, - xnn -(,r; :∎i'u c.i • TO: and Interagency Contacts FROM: Buck Malick, Chair, Lower St. Croix Pla ning Task Force Kate Hanson, Planning Coordinator-x-7/ DATE: Wednesday, February 12, 1997 Lower St. Croix Planning Coordination Office 117 Main Street Stillwater, MN 55082 612- 439 -7122 Lower St. Croix Planning Task Force, Local Governments At the end of the January alternatives workshop, the task force set the following date for its next meeting: WHEN: Wednesday, February 26, 1997 7 -9 p.m. WHERE: Phipps Center for the Arts, Art Studio One 109 Locust Street; Hudson, Wisconsin Please note that we're meeting in Art Studio One rather than our usual location (the River Room). Art Studio One is on the second floor of the Phipps Center: take the elevator at the north end of the building. At this meeting, we'll do some follow -up work resulting from the January alternatives workshop and get organized for the task of developing the alternatives in greater detail. We'II distribute an agenda the night of the meeting. Thank you to all of you who attended the January workshop. We got a good start on developing the range of potential management alternatives for the Lower St. Croix. It appears that we will need to meet several times a month to further develop and refine the alternatives in the coming months. Please bring your calendars on February 26 so we can set a meeting schedule. National Park Service staff from Denver are hard at work compiling and analyzing the results of our efforts, and we'll have a chance to review the results on February 26. Denver staff are also preparing a newsletter to update people on the status of the Cooperative Management Plan. 7010) . • If you have questions, please call Kate (612- 439 -7122) or Buck (715 -386- Stillwater Town Board Meeting - 2/13/97 Page Two 6. ED OTIS - Mr. Otis was present to question the start up procedures f the Joint Planning Committee, a master file of annexation information an changes in the Orderly Annexation Agreement. An effort will be made to make sure all minutes and other documents will be sent to the Township. Also, we will make sure we have the final Orderly Annexation Agreement on file. 7. HEINIG MINOR SUBDIVISION - M /S /P Johnson /Francis moved to approve the Heinig's proposed minor subdivision that creates a single 5.4 acre lot - per survey. The subdivision is subject to review by the Township Attorney and identification and collection of a park dedication fee. (5 ayes) Next meeting. 8. ESCROW AMOUNT CHANGES - M /S /P Hicks /Bergeron moved to adopt the recommended changes to the Minimum Escrow Schedule as presented by the Planner. (5 ayes) 9. OUTING LODGE - Mr. Gohlike wants to make some changes. The Planner will advise him to put his ideas on paper for the board to review and to submit a drawing. 10. HUNTER'S RIDGE ROADS - M /S /P Johnson /Hicks based on the Engineer's recommendation, the roads in Hunter's Ridge Subdivision are accepted by the Township. (5 ayes) 11. ROAD PROJECTS - The Engineer spoke at length about the overlay bonding and sealcoating of Township roads. It was suggested to add paving 100th Street off Otchipwe and Arcola to the improvements. 12. SPECIAL MEETING - FEBRUARY 25 - County Public Works people will be invited to a meeting to discuss procurement of Stonebridge easements and anticipated road upgrades. If time, the 2/11 Meeting Minutes will be discussed. 13. PLANNING COMMISSION RESIGNATION - M /S /P Johnson /Hicks moved to accept Pam Gillet's resignation from the Park Committee with regret and thanks. (5 ayes) 14. NICANNA PLAT - Planning Commission recommendation received. The Planner reviewed the Plat as proposed. 15. RALEIGH MINING PERMIT - Reminder re: the 1997 Annual review will be sent. 16. ADJOURNMENT - Meeting adjourned at 11:30 p.m. 17. EDUCATION - The Park Committee and Planning Commission will be invited to attend government education courses on planning. Clerk Chairperson Approved • February 13, 1997 STILLWATER TOWN BOARD MEETING Town Hall 7:30 P.M. PRESENT: Chairperson Sheila -Marie Untiedt, Supervisors Louise Bergeron, Jerry Hicks, David Francis and David Johnson. Also, Planner Meg McMonigal, Engineer Paul Pearson and Attorney Tom Scott. 1. AGENDA - M /S /P Bergeron /Hicks moved to adopt the agenda as amended. (5 ayes) 2. MINUTE`S - M /S /P Bergeron /Francis moved to approve the 1/23/97 Stillwater Town Board meeting Minutes as written. (5 ayes) A summary of the 2/11/97 Special Town Board, Planning Commission and Park Committee Meeting was reviewed and accepted by the Supervisors. 3. CLAIMS /CHECKS - Claims #1450 through #1477 were approved for payment. 4. ATTORNEY LITIGATION 1. Rivard - In May our Attorney will offer further arguments on behalf of the Township in the ongoing matter between Mr. Rivard and the Township. 2. Dog Kennel Ordinance Change - M /S /P Bergeron /Johnson moved that the Township make an application to change from a C.U.P. to a Certificate of Compliance for a Residential Kennel License. (5 ayes) The Planning Commission will hold a hearing on the matter. The Attorney will rework a proposed ordinance amending ordinance #52 with regard to dog kennels. Next meeting. 3. Wock /SanCartier - M/S/P Francis /Bergeron on the Attorney's recommendation, moved to sign deeds for lot line changes necessitated by a boundary dispute between the Wocks and SanCartiers. (5 ayes) 4. Railroad Crossing Hearing - The Attorney attended the hearing. No decision made yet but he is confident that the Township will not be expected to bear the cost of the crossing installation nor maintenance. CITY OF STILLWATER AUAR - After discussing D. Magnuson's letter of 1/31/97, a consensus of the Supervisors is that they do want Joint Board approval. The Attorney will respond on behalf of the Supervisors. • • amended the Regional Recreation Open Space development guide/policy plan to encourage coordination of planning, acquisition and development among local units of government, the implementing agencies of the Regional Recreation Open Space System and other partners, in the concept of a continuous -trail corridor. • recommended the Council approve a policy on cell-phone and emergency -radio towers on Regional Recreation and Open Space land and further recommended conducting a public hearing on the issue concurrently with the hearing on the 1998 -2003 regional recreation open space capital improvement program. Metropolitan Sports Facilities Commission (MSFC) Metropolitan Sports Facilities Commission offices are located at 900 South 5th St., Minneapolis, MN 55415. For more information, call Nancy Matowitz at 335 -3310. In January, the Commission: • approved the 1997 affirmative action plan. • approved salary and wage adjustments for certain staff. Transportation • scheduled a public hearing on February 12 to receive comments on transit service for Route 52 at the University of Minnesota. • scheduled a public hearing on February 19 to receive comments on transit service for the western suburbs. • authorized an extension of the contract with Maple Grove for Metro Mobility service. The Council also: • recognized the contributions of former general counsel Jay Heffern. • appointed Paul Malone and Victoria Reinhardt to the Transportation Advisory Board. • appointed Mark Thompson to be acting general counsel. • eliminated the one-for-one replacement housing program in the Regional Blueprint. • ratified appointments of Council officers and committee officers, including the following committee chairs: Neil Peterson, Finance; Martha Head, Community Development; Roger Scherer, Environment; and Kevin Howe, Transportation. New Publications Council publications are available from the Council's Regional Data Center. For a free and complete list of publications, write the Metropolitan Council Data Center, 230 E. Fifth St., St. Paul, MN 55101, or call 291 -8140. The list of publications can also be found on the Council's web page at www.metrocouncil.org. They may be ordered by E- mail at data.center@metc.state.mn.us. There is a charge for some publications. The bi- monthly Council Directions newsletter provides information on regional issues and Council Programs. If you wish to receive a copy of Council Directions, call Carol Berens at 291 -6447. Metropolitan Commission Activities Metropolitan Airports Commission Metropolitan Airports Commission offices are located at 6040 28th Av. S., Minneapolis, MN 55450. For more information, call Lynn Sorenson at 726 -8186. In January, the Commission: • approved extension of the Green concourse and a temporary facility for passengers of regional airlines. • accepted a check from NSP for $90,000 as rebate on two energy - efficient boilers installed in 1996. • authorized an RFP for business conference services in the Lindbergh Terminal. • authorized reorganization of the committee structure, creating a Finance Committee to handle all fiscal issues and responsibilities of the former Audit and Compliance committees. Metropolitan Parks & Open Space Commission (I1 POSC) Metropolitan Parks & Open Space Commission offices are located at Mears Park Centre, 230 E. Fifth St., St. Paul, 55101. For more information, call 291-6456. In January, the Commission: • elected Trudy Dunham to be Vice- Chair. • designated the Mississippi River corridor on the Metropolitan Parks and Open Space System map to be the: Mississippi National River and Recreation Area ( MNRRA). • amended the Regional Recreation Open Space development guide/policy plan to include the following: The master plan, if within the MNRRA boundaries, shall be consistent with the Tier I and Tier II policies and standards as identified in the comprehensive- management plan of the Mississippi National River and Recreation Area. • • • METRO DIGEST JANUARY, 1997 A digest of actions taken by the Metropolitan Council, Metropolitan Airports Commission, Metropolitan Parks & Open Space Commission and Metropolitan Sports Facilities Commission. Minutes of all Council and Commission meetings are filed with the Legislative Reference Library, 645 State Office Building, 6th Floor, in St. Paul for a period of up to two years and can be viewed by the public. Call the appropriate commission or operations area for meeting information and/or specific questions. Metropolitan Council The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St, St. Paul, MN, 55101. The Council's general number is 291 -6359 (TDD: 291 -0904). Call the Metro Information Line at 229 -3780 for recorded information about Council publications, Council actions, coming meetings, job openings and subsidized homing referrals. Recent Council publications can be found at major public libraries in the Metro Area. Publications can be ordered by e-mail. The address is data.center@metc state mn us Comments can be made to that address as well as 291 -6536, the Metro Council Public Comment Line. The Council's intemet web site is at www metrocouncil org. The Council... Community Development • appointed the Metro HRA programs manager to represent the Council on the board of the Twin Cities Affordable Housing Network. • approved a request- for - proposal (RFP) for a non-profit partner to assist the Metro HRA with the regional counseling- initiatives program. • authorized a cost- sharing agreement with Brooklyn Park for the Elm Creek interceptor, with the city's share at about $1 million, plus right -of -way. Environment • ratified a declaration of emergency for repair of the sample pump power supply for Metro Plant effluent. • ratified a declaration of emergency for repair of the Wabasha shaft of the joint interceptor. • authorized the procurement of chemicals for wastewater treatment for $2.26 million for two years from four suppliers: Hawkins Chemical, DPC Industries, Van Waters & Rogers, and Rhone Poulene. Finance • authorized the closing of the following funds• certain parks and transit capital- projects funds and certain debt - service funds for solid waste, sewer bonds, transit bonds and certificates of indebtedness. • directed staff not to address or resolve operating division liabilities in regard to tax-base- revitalination grant agreements. • authorized the closing of meetings of the Litigation Review Committee to discuss litigation and other legal matters. • adopted a five -year bond- financing program of $5.3 million per year for the Regional Recreation Open Space capital- improvement- program, dependent on availability of funds. • authorized an increase of $250,000 to the contract with Txbase Systems, Inc. for programming services for the materials - management- system at MCTO. • authorized payment of a 1996 salary differential to transit control center supervisors. • authorized an amendment of $33,000 to the legal services contract of the Bennett Brown law firm. • The Metropolitan Parks and Open Space Commission offices are located at Mears Park Centre, 230 E. Fifth St., St. Paul, MN 55101. Meeting times and agendas occasionally may be changed. To verify meeting information, please call 291 -6456. METROPOLITAN SPORTS FACILITIES COMMISSION Personnel Committee - Wednesday, Feb. 19, 8 a.m., Commission Conference Room, 900 S. 5th St., Minneapolis. The committee will consider: approve proposals and award service contracts for playing field carpet, maintenance painting, and electrical maintenance; reclassification of Scoreboard Operations Manager to Scoreboard Operations/Video Production /Sound Manager; pension benefits for part-time employees; salary review for Chairman and Executive Director; and other business. Commission Meeting - Wednesday, Feb. 19, 9:30 a.m., Commission Conference Room, 900 S. 5th St., Minneapolis. The committee will consider: approve proposals and award service contracts for playing field carpet, maintenance painting, and electrical maintenance; reclassification of Scoreboard Operations Manager to Scoreboard Operations/Video Production /Sound Manager; pension benefits for part-time employees; salary review for Chairman and Executive Director; concessions recommendations; Marketing Plan review; approve Twins promotion proposal; legislative issues; and other business. The Metropolitan Sports Facilities Commission office is located at 900 South 5th St., Minneapolis, MN 55415. All meetings are held in the Commission office conference room, unless noted otherwise. Meeting times and agendas occasionally may be changed. To verify meeting information, please call Nancy Matowitz, 335 -3310. TENTATIVE MEETINGS THE WEEK OF FEBRUARY 24 THROUGH FEBRUARY 28, 1997 Transportation Committee - Monday, Feb. 24, 4 p.m., Room 1A. Environment Committee - Tuesday, Feb. 25, 4 p.m., Chambers. Executive Committee - Wednesday, Feb. 26, 8 a.m., Nicollet Island Inn, 94 Merriam St., Minneapolis. Housing and Redevelopment Authority Advisory Committee - Wednesday, Feb. 26, 8:30 a.m., Room 1A. Legislative Coordinating Group - Thursday, Feb. 27, 3 p.m., Room 1A. Metropolitan Council - Thursday, Feb. 27, 4 p.m., Chambers. Proposed Southeast Regional Wastewater Treatment Plant Siting Work Group and Cottage Grove City Council - Thursday, Feb. 27., 7 p.m., Cottage Grove City Hall, Council Chambers, 7516 80th St. S., Cottage Grove. METROPOLITAN AIRPORTS COMMISSION Commission Meeting - Tuesday, Feb. 18, 1 p.m., Room 303, West Mezzanine, Lindbergh Terminal Building. The commission will consider: February ADNE levels; final contract payment for 1993 -1996 Part 150 Sound Insulation Program; contract change orders for econolot/employee parking modifications, administration building modifications at St. Paul Downtown Airport, purchase orders for asbestos abatement, and purchase order for watermain modifications at St. Paul Downtown Airport; contract bids received for runway 11R/29L reconstruction - segment 1, Keewaydin School sound abatement, and Part 150 Sound Insulation Program January bid cycle; rescind construction contract for Part 150 Sound Insulation Program; review of upcoming construction project bids; GTC signage overview; reliever airport tenant Environmental Compliance Program; consultant selection - Lindbergh Terminal Architectural Services; special construction fund transfer; runway deicer; Firefighters Local S -6 union contract settlement; Crystal Airport Safety Committee Progress Report; legislative update; discussion of terminal contract cleaning RFP; utility update; airport "Ambassador" Program; 1997 federal legislative initiatives; consultant interview for financial advisor; strategic planning process; dual track airport planning process environmental impact statement; resolution of appreciation for Commissioner Merickel; Airport Taxi Driver's Association complaint letter; and other business. Special Commission Meeting - Tuesday, Feb. 18, 3 p.m., Northwest Airlines Executive Boardroom, 2700 Lone Oak Pkwy., St. Paul. The commission will consider Northwest Airlines marketing /finance presentation. Public Hearing on Revised Taxicab Ordinance - Monday, Feb. 24, 9:30 a.m., Room 303, Lindbergh Terminal Building, Minneapolis/St. Paul International Airport. Metropolitan Airports Commission offices are located at 6040 28th Av. S., Minneapolis, MN 55450. For more information, call Lynn Sorensen at 726 -8186. METROPOLITAN PARKS AND OPEN SPACE COMMISSION Commission Meeting - Tuesday, Feb. 18, 4 p.m., Chambers. The commission will consider: second draft 1998 -99 Regional Recreation Open Space Capital Improvement Program; 2000 -01 and 2002 -03 Regional Recreation Open Space Capital Improvement Program; revision and updates to "Finance Section" of Regional Recreation Open Space Development Guide/Policy Plan; and other business. 2 • • • METRO MEETINGS A weekly calendar of meetings and agenda items for the Metropolitan Council, its advisory and standing committees, and three regional commissions: Metropolitan Airports Commission, Metropolitan Parks and Open Space Commission, and Metropolitan Sports Facilities Commission. Meeting times and agendas are occasionally changed. Questions about meetings should be directed to the appropriate organization. Meeting information is also available on the Metro Information Line at 229 -3780 and on our web page at: www.metrocouncil.org Comments on Council issues can be made by electronic mail at data.center @metc.state.mn.us or by calling the Public Comment Line at 291 -6536. DATE: February 14, 1997 WEEK OF: February 17 - February 21 METROPOLITAN COUNCIL PRESIDENTS' DAY/HOLIDAY. Monday, Feb. 17. Council offices are closed. Industrial Rate System Task Force - Tuesday, Feb. 18, 7:30 a.m., Room 1A. The task force will consider: Brown and Caldwell Report - draft of existing MCES industrial rate system and phase 1, industrial rate system examination; issues and concems; and other business. Special Meeting of Community Development Committee- Tuesday, Feb. 18, Noon, Chambers. The committee will consider: 1997 Annual Distribution Plan, Livable Communities Fund; discussion of Housing Technical Assistance Loans, Minnesota Intermodal Railroad Terminal Study, and comprehensive plan amendments; and other business. Special Meeting of Finance Committee - Tuesday, Feb. 18, 4 p.m., Room 2A. The committee will consider: approval of pay equity report; report from Managed Competition Committee; Information Systems staffmg update; and procurement project presentation. The next portion of the meeting may be closed to the public pursuant to MN Statutes section 471.705, subdivision 1 a for discussion of labor negotiation issues. The meeting will be reopened following the labor negotiations discussion for approval of tentative agreement between the Metropolitan Council and Amalgamated Transit Union (ATU) in resolution of litigation. Transportation Advisory Board ISTEA Programming Committee- Wednesday, Feb. 19, Noon, Chambers. The committee will consider transportation enhancement criteria. Public Hearing on Transit Redesign Service Plan for Western Suburban Routes 71, 74, 75 - Wednesday, Feb. 19, 12:30 p.m., Wayzata City Council Chambers, 600 E. Rice St., Wayzata. Transportation Advisory Board - Wednesday, Feb. 19, 2 p.m., Chambers. The board will consider: 2020 Mn/DOT Metro Area Freight Logistics Study; Minnesota Intermodal Railroad Terminal Feasibility Study; St. Croix River Bridge update; Twin Cities commuter area performance update; and other business. The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St., St. Paul. Meeting times and agenda are subject to change. For more information or confirmation of meetings, call 291 -6447, (TDD 291- 0904). Call the Metro Information Line at 229 -3780 for news of Council actions and coming meetings. Demand Transportation Contract provider selection; Regional Guaranteed Ride Home Program; Metropolitan Radio Board Biennial Report to the Legislature; Metropolitan Livable Communities Act negotiated affordable and lifecycle housing goals; ownership of the Blue Lake/Seneca solids processing facilities; authorization to execute amendment number 1 to professional services agreement; Blue LakelSeneca solids processing legal services; and other business. Metropolitan Council Appointments Committee for Candidates for Metropolitan Parks and Open Space Commission - Thursday, Feb. 13, 5 p.m. or immediately following Council meeting, Room 1A. The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St., St. Paul. Meeting times and agenda are subject to change. For more information or confirmation of meetings, call 291-6447, (TDD 291 - 0904). Call the Metro Information Line at 229 -3780 for news of Council actions and coming meetings. TENTATIVE MEETINGS THE WEEK OF FEBRUARY 17 THROUGH FEBRUARY 21, 1997 PRESIDENTS' DAY/HOLIDAY. Monday, Feb. 17. Council offices are closed. Industrial Rate System Task Force- Tuesday, Feb. 18, 7:30 a.m., Room 1A. Land Use Advisory Committee- Tuesday, Feb. 18, 8:30 a.m., Room 1A. Metropolitan Parks and Open Space Commission- Tuesday, Feb. 18, 4 p.m., Chambers. Special Meeting of Finance Committee- Tuesday, Feb. 18, 4 p.m., Room 2A. Transportation Advisory Board ISTEA Programming Committee- Wednesday, Feb. 19, Noon, Chambers. Public Hearing on Transit Redesign Service Plan for Western Suburban Routes 71, 74, 75- Wednesday, Feb. 19, 12:30 p.m., Wayzata City Council Chambers, 600 E. Rice St., Wayrm -A Transportation Advisory Board- Wednesday, Feb. 19, 2 p.m., Chambers. Committee of the Whole- Thursday, Feb. 20, 4 p.m., Room IA. METROPOLITAN SPORTS FACILITIES COMMISSION Personnel Committee- Wednesday, Feb. 12, 1 p.m., HHH Metrodome, Commission Conference Room, 900 S. 5th St., Minneapolis. The committee will consider: contracts for playing field carpet cleaning, maintenance painting and electrical maintenance; reclassification of scoreboard operations manager to scoreboard operations/video production/sound manager; pension benefits for part-time employees; salary review for chairman and executive director, and other business. Concessions/Marketing Committee- Thursday, Feb. 13, 4 p.m., HHB Metrodome, Commission Conference Room, 900 S. 5th St., Minneapolis. The committee will consider: concessions recommendations; 1997 marketing plan; plaza; and other business. Intergovernmental Relations Committee- Friday, Feb. I4, 2 p.m., Commission Conference Room, 900 S. 5th St, Minneapolis, MN. The Metropolitan Sports Facilities Commission office is located at 900 South 5th St., Minneapolis, MN 55415. All meetings are held in the Commission office conference room, unless noted otherwise. Meeting times and agendas occasionally may be changed. To verify meeting information, please call Nancy Matowitz, 335 - 3310. 2 • METRO MEETINGS A weekly calendar of meetings and agenda items for the Metropolitan Council, its advisory and standing committees, and three regional commissions: Metropolitan Airports Commission, Metropolitan Parks and Open Space Commission, and Metropolitan Sports Facilities Commission. Meeting times and agendas are occasionally changed. Questions about meetings should be directed to the appropriate organization. Meeting information is also available on the Metro Information Line at 229 -3780 and on our web page at: www.metrocouncil.org Comments on Council issues can be made by electronic mail at data.center @metc.state.mn.us or by calling the Public Comment Line at 291 -6536. DATE: February 7, 1997 WEEK OF: February 10 - February 14 METROPOLITAN COUNCIL Transportation Committee- Monday, Feb. 10, 4 p.m., Chambers. The committee will consider: Transportation Improvement Program amendment for Ramsey County park projects; Smart DARTS Phase 3; recommendations of the Minnesota Intermodal Railroad Terminal Study Steering Committee; Metro Commuter Services update; and other business. Land Use Advisory Committee- Tuesday, Feb. 11, 8:30 a.m., Room 5, 5th Floor, Mears Park Centre. The committee will consider: review notes from Jan. 7 meeting; Regional Growth Strategy Planning workshops; and other business. Environment Committee- Tuesday, Feb. 11, 4 p.m., Chambers. The committee will consider: pre - qualification of vendors for Metropolitan Wastewater Treatment Plant process control system; Environmental Services 1996 performance report; update on fecal coliform bacteria data for Upper Mississippi River; brief update on regional environmental issues; and other business. Public Hearing on Transit Redesign Service Plan for Replacement of Route 52 Service to the University of Minnesota - Wednesday, Feb. 12, Noon, University of Minnesota (East Bank), Coffman Memorial Union, Mississippi Room (Room 337), 300 Washington Ave. SE, Minneapolis. Transportation Advisory Board ISTEA Programming Committee- Wednesday, Feb. 12, Noon, Mn/DOT Metro District Office, Water's Edge Facility, 1500 W. Co. Rd. B2, Roseville. The committee will consider Livable Communities and growth strategy criteria for regional solicitation. Proposed Southeast Regional Wastewater Treatment Plant Siting Work Group - Wednesday, Feb. 12, 5 p.m., Room 2A. Executive Committee - Thursday, Feb. 13, 8 a.m., Nicollet Island Inn, 94 Merriam St., Minneapolis. Providers' Advisory Committee - Thursday, Feb. 13, 10:30 a.m., Room IA. The committee will consider: 1997 legislative update; 1997 Regional Transit marketing workplan; regular route fare card policy adjustment; regular route re- numbering plan update; and other business. Metropolitan Council Workshop - Thursday, Feb. 13, 3 p.m., Chambers. The workshop will consider Blue Lake/Seneca solids ownership and procurement options. Metropolitan Council - Thursday, Feb. 13, 4 p.m., Chambers. The council will consider. authorization to amend two contracts for snow plowing and removal; approval of renewal of computer maintenance services contract with Digital Equipment Corporation; approval of renewal of computer maintenance services contract with Smith Micro Technologies, Inc.; authorization to close the February 18, 1997 Special Finance Committee Meeting to discuss labor negotiations issues; use of positive variance; purchase of land at 38th St. East and Chicago Ave. South; Metro Mobility 1 WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR ** FEBRUARY 18, 1997 The following items are presented for Board approval /adoption: DEPARTMENT /AGENCY ITEM Administration A Approval of the February 4, 1997 Board meeting minutes. Auditor - Treasurer B. Approval to appoint Steven DeLapp, Lake Elmo, to the Planning Advisory Commission and appointment of Susan Flaherty, Woodbury, to the Community Social Services Advisory Committee, to first terms expiring December 31, 1999. C. Approval to renew off -sale intoxicating liquor license for Scandia Olde Towne Liquor for the period April 1, 1997 to March 31, 1998. D. Approval to renew on sale intoxicating and Sunday liquor license for Indian Hills Golf Club for the period April 1, 1997 to March 31, 1998. E. Approval to renew on sale intoxicating and Sunday liquor license for Afton Alps for' the period April I, 1997 to March 31, 1998. F. Approval to renew on sale intoxicating and Sunday liquor license for Forest Hills golf Club, Inc. for the period April 1, 1997 to March 31, 1998. G. Approval to renew on sale intoxicating and Sunday liquor license for Old Log Cabin for the period April 1, 1997 to March 31, 1998. H. Approval to renew on sale intoxicating and Sunday liquor license for The Point, April 1, 1997 to March 31, 1998. I. Approval of application for cancellation of certificate of forfeiture on parcels 10962 -2000. 10962 -2300 and 10962 - 2400, included in Auditor - Certificate filed on August 20, 1996 as document #906876. Community Services .1. Information only - Public meeting for citizen /consumer input on the County's Community Health Plan, Community Social Services Plan and Mental Health Plan scheduled for March 18, 1997, 7:00 p.m. K. Approval of increased payment rates for County burials. L. Approval of contract with East Suburban Resources, Inc. to provide day training and habilitation services for calendar year 1997. M. Approval of contract with Opportunity Services, Inc. to provide day training and habilitation services for calendar year 1997. N. Approval to renew contracts with Meridian Services and Thomas Allen, Inc. to provide case management services for persons with developmental disabilities. O. Approval of 1997 cooperative agreement with the Office of Administrative Hearings to carry out the administrative child support process. P. Approval of contract with Rule 36 Limited Partnership of Duluth III for residential services at Hamilton House in Lake Elmo. Q. Approval of Adult Integrated Fund Grant Agreement for calendar year 1997. R. Approval to appoint Verner E. Johnson, Area Manager of Job Services/Reemployment Insurance Programs, to the Workforce Council to fill an unexpired term to June 30, 1997 and a new two -year term beginning July I, 1997 to June 30, 1999. Human Resources S. Approval of a .5 special project Clerk Typist in the Department of Human Resources through December 31, 1997. T. Approval of a 6 -month special project Clerk II position in the Workforce Center. Information Services U. Approval to spend up to $27,000 for a new phone system for Minnesota Extension Services. Minnesota Extension V. Approval of payment adjustments to the memorandum of agreement reflecting percentage increases for non -union and department heads for the years 1995 and 1996. Public Works W. Approval to advertise for bids on CSAH 5, CSAH 17, CSAH 24, CSAH 22 and CSAH 18 for various 1997 pavement preservation programs. X. Approval of resolution, construction agreement No. 75826 and execution of agreement with MN /DOT for traffic control signals at the north ramp of the TH 36 overpass on TH 5 - CSAH in Stillwater. Y. Approval of resolution, lease amendment no. 1 for space lease in the Government Center for the Department of Economic Security with the State of Minnesota. Z. Approval of resolution, lease amendment no. 21 for space lease at 220 North Lake Street in Forest Lake for office use and District Court purposes for Washington County with the City of Forest Lake. AA. Approval to purchase one new 3/4 ton heavy duty cargo van from Superior Ford through the Hennepin County bid per Cooperative Purchasing agreements. BB. Approval to purchase four new 1/2 ton C1500 pickups, two 15,000 GVW Cab and chassis trucks from Grossman Chevrolet through the Hennepin County bid and one Mauer MP -3D Snow Blower and one Self - Propelled Elgin Pelican Street Sweeper from McQueen Equipment through the State of Minnesota bid per cooperative purchase agreements. CC. Approval to purchase salt supply as needed for 1997 through the State of Minnesota bid per cooperative purchasing agreement. •Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and /or separate action. WASHINGTON COUNTY COUNTY BOARD AGENDA FEBRUARY 18, 1997, 9:00 A.M. Dennis C. Hegberg District 1 Mary Hauser District 2 Wally Abrahamson District 3 Myra Peterson District 4 /Chair Dave Engstrom District 5 1. 9 :00 Roll Call 2. Consent Calendar 3. 9:00 General Administration - J. Schug, County Administrator A. DNR Grant for Forest Lake Watershed Management Organization B. School Section /Goggins Lake Outlet Project in Hugo and May Township 4. 9:50 Discussion from the Audience 5. Visitors may share their concerns with the County Board of Commissioners on any item not on the agenda. The Chair will direct the County Administrator to prepare responses to your concerns. You are encouraged not to be repetitious of previous speakers and to limit your address to five minutes. Commissioner Reports - Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on comminee activities, make comments on matters of interest and information, or raise questions to the staff This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 6. Board Correspondence 7. 10:15 Adjourn 8. 10:30 Workshop with Public Works Department to 12:00 Update on Status of the Stillwater Bridge Project Date Feb. 18 Feb. 19 Feb. 19 ,.20 . 20 . 20 MEETING NOTICES Committee Time Public Health Advisory Plat Commission Transportation Advisory Board Workforce Council MELSA Parks and Open Space Commission 5:30 p.m. 9:30 a.m. 2:00 p.m. 8:00 a.m. 12:00 p.m. 7:00 p.m. Location Washington County Government Center Washington County Government Center 230 E. 5th St. - Mears Park Centre Washington County Government Center 570 Asbury St. - St. Paul Washington County Government Center Assistive listening devices are available ror use in the County Board Room. U you need assistance due to disability or language barrier, please call 430 -6000 (TOO 439-3220) EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINU'1'UN I;UU 1 Y J3UAKIJ or LUtv11v11031U1v1S■J CONSENT CALENDAR ** FEBRUARY 11, 1997 The following items are presented for Board approval /adoption: DEPARTMENT /AGENCY ITEM Administration A. Approval of the January 21 and 28, 1997 Board meeting minutes. B. Approval to appoint Mary Ellen Nielsen, Stillwater, to the Mental Health Advisory Council, as a Chaplaincy Representative to a term expiring December 31, 1999. Community Services Court Services Health Environment and Land Management Public Works C. Approval of 1997 contract with Legal Assistance of Washington County, Inc., to provide civil legal assistance in the area of family law to low income persons and provide assistance to recipients of General Assistance in their attempt to obtain Supplemental Security benefits. Approval of 1997 contract with Focus Homes, Inc. to provide home and community based services to persons with developmental disabilities. Approval of 1997 contract with MDM Rubicon, Inc. to provide home and community based services to persons with developmental disabilities. F. Approval of amendment to the 1996 contract with MDM Rubicon, Inc. to provide home and community based services to persons with developmental disabilities. G. Approval of 1997 contract with NEKTON, Inc. to provide home and community based services to persons with developmental disabilities. H. Approval of an amendment to the 1996 contract with Nekton, Inc. to provide home and community based services to persons with developmental disabilities. Approval of 1997 contract with Northeast Residence, Inc. to provide home and community based services to ' persons with developmental disabilities. J. Approval' of 1997 contract with Outcomes, Inc. to provide home and community based services to persons with developmental disabilities. K. Approval of 1997 contract with REM Metro Services, Inc. to provide home and community based services to persons with developmental disabilities. L. Approval of amendment to the 1996 contract with REM Metro Services, Inc. to provide home and community based services to persons with developmental disabilities. M. Approval of 1997 contract with sur la rue, Inc. to provide home and community based services to persons with developmental disabilities. N. Approval of 1997 contract with Thomas Allen, Inc. to provide home and community based services to persons with developmental disabilities. O. Approval of 1997 contract with Adapted Living Programs, Inc. to provide home and conununity based services to persons with developmental disabilities. P. Approval of 1997 contract with A.M.E. Community Services, Inc. to provide home and community based services to persons with developmental disabilities. Q. Approval of purchase of service agreements for East Communities Family Service, Forest Lake Youth Service Bureau, Youth Service Bureau, Inc. and White Bear Lake Community Counseling Center for the period of January 1, 1997 through December 31, 1997. R. Approval to publish the Notice of Intent to Plan the 1998 -1999 Community Health Services Plan update. S. Approval to rescind Resolution No. 97-009 and adopt a new resolution to tumback a portion of County State Aid Highway 36 (Warner Avenue) to the City of Mahtomedi and the City of Willernie. T. Approval to execute lease agreement amendments for tillable farmland at Lake Elmo Park Reserve with Gordon Herman, Keith McHattie and Bruce Mahle; Pine Point Park with Ken Berwatd; Cottage Grove Ravine Regional Park with Keith McHattie; and Big Marine Regional Park with John Edstrom. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. WASHINGTON COUNTY COUNTY BOARD AGENDA FEBRUARY 11, 1997, 9:00 A.M. 1. 9:00 Roll Call 2. Consent Calendar Dennis C. Hegberg District 1 Mary Hauser District 2 Wally Abrahamson District 3 Myra Peterson District 4 /Chair Dave Engstrom District 5 3. 9:00 Information Services - M. Gripentrog, Director Purchase and Installation of an Upgrade to the County Telephone Switch 4. 9:10 Public Works Department - D. Wisniewski, Director A. Approval of Comfort Lake /Forest Lake Watershed Agreement B. Selection of Name for Recently Acquired Ceridian Employees Recreation Area 5. 9:30 General Administration - J. Schug, County Administrator A. Selection of Vice -Chair for the Ramsey- Washington Resource Recovery Project Board B. Update on Work of the Lower St. Croix Cooperative Management Plan Task Force 6. 9:50 Discussion from the Audience Visitors may share their concerns with the County Board of Commissioners on any item not on the agenda. The Chair will direct the County Administrator to prepare responses to your concerns. You are encouraged not to be repetitious of previous speakers and to limit your address to five minutes. 7. Commissioner Reports - Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 8. Board Correspondence 9. 10:10 Adjourn 10. 10:15 Workshop with H.E.L.M. Department - Room 100A to 11:45 Policy Direction on Development of an Ordinance on Wireless Communications Facilities Date Committee Feb. 11 Personnel Committee Feb. 11 Meeting with Legislative Delegation 11 Mental Health Advisory 12 HRA Board 12 Solid Waste Advisory 13 Community Social Services Feb. 13 Resource Recovery Project Feb. 13 Metro TAB MEETING NOTICES Time 11:45 a.m. 2:30 p.m. 4:00 p.m. 3:00 p.m. 5:30 p.m. 7:30 a.m. 8:30 a.m. 12:30 p.m. Location Washington County Government Center Room 300S, State Office Building - St. Paul 1584 Hadley Ave. - Oakdale City Hall Washington County Government Center Washington County Government Center Washington County Government Center 6989 55th St. N. Suite C - Oakdale 230 E. 5th St. - Mears Park Centre Assistive listening devices are available for use in the County Board Room. If you need assistance due to disability or language barrier, please call 430 -6000 t7DD 439 -32201 EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER 02/07/97 12:26 CITY OF OAK PARK HEIGHTS 4 6124390456 NO.851 PO3 6. Water Chlorination Enclosure 10 VlI. Correspondence 1. Letter from Barb O'Neal Enclosure 11 2. Letter from Washington County Board Enclosure 12 Closed Session: The City Council will adjourn to closed session under attorney - client privilege to discuss pending litigation. Adjournment: • 02/07/97 12:26 CITY OF OAK PARK HEIGHTS 4 6124390456 NO.851 P02 CITY OF OAR PARR HEIGHTS CITY COC)NCIL MEETING AGENDA TUESDAY, February 11, 1997 -- 7 :00 P.M. Z . Call To Order II. Empll.avee Recag irittion 1. Stan Buckley 10 Years 1. Mike Hauskens 10 Years Enclosure 1 Ii. Visi 9r Comments, Questions, or Concerns 1 III. Department. Reports 1. Police 2. Parks 3. Administration 4. Cable 5. Water Management Organizations 6. Recycling Award Enclosure 2 7. OPH Business Group 8. Bridge Reports IV. Consent Agenda (Roll Call Vote) Enclosures 3, 3B, & 3C V. Unfinished Business 1. Approve Newsletter Bid Enclosure 4 VI. New Burin s s, 1. Approve Audio Equipment Bid Enclosure 5 4 5B 2, Review Newsletter Topics Enclosure 6 3. Motor Vehicle Lockout Assistance Enclosure 7 4. NSP Property Tax Reform Proposal Enclosure 8, 8B, 8C, & 873 5. Resolution 97 -02 -09 - A Resolution Approving the Hiring of a Lobbyist to Represent the City of Oak Park Heights' Position Regarding the St. Croix River Bridge before the Federal Government Enclosure 9 STILLWATER TOWNSHIP February 13, 1997 Chair: Johnson 7:30 p.m. Regular Meeting Agenda: Adopt Minutes: Approve Minutes - January 23, 1997 Treasurer: 1. Claims & Checks Attorney: 1. Update Rivard 2. Kennel Ordinance 3. Deed Approvals 4. Update Railroad Crossing 5. Magnuson Letter re: Joint Planning Planner: 1. Heinig Lot 2. Update Escrow Amounts Engineer: 1. Hunters Ridge - Letter of Credit Public Works: 1. Crysteel Check 2. Eric Larson Letter Clerk: 1. Miscellaneous Committees: 1. Resignation - Pam Gillet Planning Commission 2. Recommendation re: Nicanna Hills Subdivision People - 8 :30 P.M. 1. Ed Otis re: Joint Planning Old Business: New Business: Notes: Claims Please (I will be doing the payroll on 2/14 so I must have your claims by the 2/13 meeting.) • February 8, 1997 Pat Bantli • CLAIM AGAINST CITY OF STILLWATER What happened? I was driving southbound on 4th Street. No signs prepared me for the fact that in the block I was approaching they had piled snow in the road. The snow was not piled directly in the middle, but much to the west of the middle of the street, leaving barely enough room for the southbound lane to get through. There were two Raleigh trucks being blown full ofsnow. I waited until they had finished that procedure (although there was no one directing traffic). When they finished filling the trucks I proceeded slowly ahead, but the plow started up again and came directly toward me. It was clear there would not be enough room for my van in the street, and I was forced to drive up on the curb. Since I was watching the plow very carefully -- he did not stop or slow up -- measuring my distance if I could get through, I did not see the fire hydrant which was covered with snow on my right and I hit it with the frontpassenger -side tire and wheel of my van. At that point I was stopped by the hydrant and my right rear wheel was stuck in the gutter. I could not move the car. None of the workers offered to help. The two trucks and snowplow drove away as I walked down Fourth Street to find help. Finally, another different driver of a snowplow offered help; and he and 2 others pushed my van out from the gutter in which I was stuck. The passenger -side [- tire and wheel were damaged and need to be replaced. 66 912vq `-� • CLAIM AGAINST CITY OF STILLWATER NAME OF CLAIMANT Mary Clare Huelsmann ADDRESS 401 South Greeley St.; Stillwater WHEN DID EVENT OCCUR? 1 -29 -97 - 1:00 PM PHONE NO. 439 -6107 Day - 439 -3331 WHERE DID EVENT OCCUR? Fourth Street at Marsh - Stillwater WHAT HAPPENED? See attached page WHY DO YOU FEEL THAT THE CITY WAS AT FAULT? The city crew was negligent as follows: 1. NO signage was posted anywhere to warn drivers of the snow removal project „2. The southbound lane was too narrow to be safe for any flexibility. 3. the snowplow driver was aggressive, careless, going_ too fast for the situation. (The policeman reporting the incident told me that he heard the crew over the radio clearing away the warning sighs - my accident, which he also heard over his radio happened after the signs had been cleared). STATE THE NATURE OF THE DAMAGE AND THE COSTS ASSOCIATED 4. There was no attempt made by the crew to direct trarric to\keep the situation safe. Note: The following day at 1:00 PM on South Greeley Street at the crest of e ospi a 1 on y one ane o tra is was open - no signage a all. Very dangerous to go down the wrong side of Ureeiey at a hilltop at 1:uu PM. • NAME OF PERSON MAKING REPAIR; OR GIVING CARE Nature of damage - 1 tire and wheel were damaged - not reparable, alignment was thrown out. It is necessary to buy two new tires in order to have proper balance. DATE SIGNATURE Costs associated - 2 quotes are attached from Tires Plus and Fred's Tire. You have to formally notify the City in writing within thirty (30) days of the occurrence of an event whereby you feel you have suffered damages. Date . �axn re j��water. THE BIRTHPLACE OF MINNESOTA 1 February 12, 1997 Mr. Robert McGarry McGarry- Kearney Insurance Agency 243 South Main Street Stillwater, MN 55082 RE: Claim against the City - Mary Clare Huelsma. Dear Mr. McGarry: Please process the enclosed claim against the City: Mary Clare Huelsmann 401 S Greeley St Stillwater, MN 55082 Damage to vehicle January 29, 1997 Sincerely, elLCJta„ -, Mozlli Weldon City Clerk Enclosure c: Klayton Eckles, City Engineer CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 - 439 -6121 STILLWATER PUBLIC WORKS DEPT 216 NORTH 4TH STREET STILLWATER, MN 55082 Northern States Power Company 414 Nicollet Mall Minneapolis, Minnesota 55401 -1993 Telephone (612) 330 -5500 ATTN: LEE PAQUETTE (612) 330 -7562 INVOICE NUMBER C25214 INVOICE DATE February 10,1997 DUE DATE March 03,1997 INVOICE AMOUNT 3,617.32 CREDIT ACCT 0375A- 14.38.02.03 -00 The itemized charges for the damage done to the property owned by Northern States Power Company are listed below. Regarding: REPAIRS TO ELECTRIC POLE AND EQUIPMENT DAMAGED BY SNOWPLOW Location: Date of Incident: 502 LAUREL STREET -- STILLWATER 01/22/1997 ITEMIZATION LABOR MATERIALS VEHICLES / EQUIPMENT SALVAGE 2,577.09 462.06 578.17 0.00 TOTAL 3,617.32 If you are referring this bill to your insurance company for payment, please contact me with the following information: 1) Insurance Company name, 2) Agent or adjuster name, address and phone number, 3) Policy number 4) Claim Number. RETURN WITH PAYMENT 1. • (Stt1ivater. THE BIRTHPLACE OF MINNESOTA February 11, 1997 Mr. Robert McGarry McGarry- Kearney Insurance Agency 243 South Main Street Stillwater, MN 55082 RE: Claim against the City - NSP Dear Mr. McGarry: Please process the enclosed claim against the City: NSP 414 Nicollet Mall Minneapolis, MN 55401 Damage to electric pole and equipment by snowplow January 22, 1997 Sincerely, Mo li Weldon City Clerk Enclosure c: Klayton Eckles, City Engineer CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 - 439 -6121 TO: Stillwater City Hall Park and Recreation Depart. of Planning •RE: Invitation To Attend Minnesota State Horticultural Society 1997 Greening Conference FR: Friends of Stillwater Parks F • DA: February 10, 1997 It is that time again when city, civic and business members look closely at Stillwater work programs that beautify the community through use of trees, gardens, scrubs, parks, trails and public space. A conference February 22, being held at at Hennepin Technical College in Brooklyn Park, Brooklyn Park, is geared towards city professionals and community volunteers. The conference,Using Plants to Build Community has many benefits of attending: • Application of inclusive greening techniques and strategies for community based programs • Empowering individuals, organizations and community groups in greening projects • Benefits for community networking and hands -on learning experience • Unique opportunity for audience and presenters to share their thoughts and knowledge • Information on available grants and professional technical assistance Registration is open to the public. This conference is brought to the public by the 1997 Conference Partners: Minnesota State Horticultural Society, Minnesota Landscape Arboretum, Minnesota Department of Natural Resources, Minnesota Department of Transportation, Minnesota Recreation & Park Association, Hennepin Technical College. • The conference will provide invaluable information for community organizers, garden stewards, volunteers, recreation and park professional, social service providers, and those concerned with the restoration of community through plants. The cost for non - members of the Minnesota Horticulture Society, is $45.00 and includes lunch. Call 643 -3601, Terri Goodfellow- Heyer, for information. trr1/ ■ TILLWATER AREA SCHOOLS Board of Education Melva Radtke Chairperson Karen Rose Vice Chairperson Joan Friant Clerk ary Cecconi Treasurer Roland Buchman Director Shawn Draper Director Steve Zinnel Director David Wettergren Superintendent Effective Learning Through Excellence in Education 1875 SOUTH GREELEY STREET STILLWATER, MINNESOTA 55082 351 -8303 January 10, 1997 To: Whom It May Concern FM: David L. Wettergren Superintendent of Schools RE: LETTER OF SUPPORT - GRAFFITI TEEN CENTER This letter is being written in support of any grant proposals or funding requests being made by the Board of Directors of the Graffiti Teen Center. This is a significantly important organization for young people in this school district area, and I personally request serious consideration on the part of those individuals and organizations from whom Graffiti is seeking financial support. There are many challenges facing the young people of today. Drugs, violence, gang influences and sexuality issues put tremendous pressure on the children of our community, pressures that are extremely difficult to cop with on an individual basis. An organization like Graffiti serves as a wonderful example of the support system needed for our young people in these difficult times. I have personally visited the Graffiti Teen Center and am aware of the people who are responsible for providing its direction. I am confident that any financial support given Graffiti would receive competent and sensitive stewardship. 127-7 Dr. David L. Wettergren Superintendent of Schools DLW /dkh An Equal Opportunity Employer .DONALD L. BEBERG CHIEF OF POLICE Ilwater THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT JANUARY 15, 1997 MR. TOM SCHWIETZ GRAFFITI TLEN CENE R 1912 SO. GREIIFY ST. STILLWAI ER , MN. 55082 DEAR TOM: TIMOTHY J. BELL CAPTAIN CONGRATULATIONS ON ANOTHER SUCCFSSFUL YEAR Al THE TEEN CENTER. AS ALWAYS, IT HAS BEEN FUN WORKING WITH YOU AND YOUR ORGANIZATION. YOU HAW : OUR CONTINUO SUPPORT. KEEP UP THE GOOD WORK. SINCER_LY, CAPT. TIMOTHY BELL STILLWATER POLICE DEPT. 212 North Fourth Street, Stillwater, Minnesota 55082 Business Phone: (612) 439 -1314 • 439 -1336 • FAX: 439 -0456 Police Response / Assistance: 911 Create, Cooperate, Communicate For a Quality Life Stillwater Junior High School 523 W. Marsh St. Stillwater, MN 55082 January 10, 1997 Tom Schwietz Youth Service Bureau 101 W. Pine Street Stillwater, MN 55082 Dear Tom, I am writing you this letter in support of Graffiti Teen Center. I feel that the center supports a niche in our community that was not addressed until its inception. The center gives our young people a warm, caring environment at which to gather. It keeps some marginal kids off the streets and gives more students leadership opportunities. Thanks so much for your efforts. Sincerely, Steven H. Studer Assistant Principal EAGLES National Exemplary School - 1984 National Blue Ribbon School -1996 Donald G. Hovland, Principal 612 -351 -6901 Steven H. Studer, Assistant Principal 612 -351 -6904 Vicki Olson, Assistant Principal 612 - 351 -6917 Fax 612- 351 -6999 GRAFFITI TEEN CENTER On May 5, 1988, the St. Croix Valley Teen Center, Graffiti, opened it's doors after 2 1/2 years of study, planning, Lund raising and construction. Established as a non - profit, community.based, United Way supported Teen Center, over 65,000 area young people have passed through the doors of Graffiti. We are proud that we have succeeded our primary 'goal of providing for our youth a social and recreational alternative that is safe, age appropriate, affordable, accessible, and drug, alcohol and tobacco free. Graffiti is located at 1912 S. Greeley St., Stillwater, behind Geo.W. Olsen Construction Co. Each week many young people enjoy the programs offered at the Teen Center. All of this is possible because of the dedicated work of staff and volunteers. Graffiti is open Friday nights for junior high age students and Saturday nights for junior and senior high age students during the school year and also Tuesday evenings during the summer. The facility consists of a large dance area with D.J. stand and equipment; a game room that features pool, foosbal l , and video games; and a TV room with VCR and more. Graffiti is also available for adult supervised private parties for birthdays and other youth group activities. Graffiti is staffed by a paid program director and assistants along with volunteer parent chaperones. Recognizing the increased complexity of operating a growing organization, coupled with our intent to attract even more youth to our program, we have sought outside management assistance. In 1991 we entered into a contract with the St. Croix Valley Youth Service Bureau to assist in the management of the day to day operation of our programs. The Youth Service Bureau is a non - profit, community corporation with a fifteen year history of serving youth and families in the St. Croix Area. The Teen Center Board of Directors, with the suggestions and recommendations of the Teen Advisory Committee, will continue it's role of setting policy and fundraising. In 1996, an extensive study involving parents, teens, school personnel, city and community leaders was conducted to discuss the current needs of today's youth and how Graffiti can help meet those needs. Under the leadership of Dr. Lois Yellow Thunder from Washington County, a strategic plan was developed implementing the data compiled from that study. The results indicated today's youth need a safe place to call their own where they can be with their friends. Graffiti is that place. Subsequently, the Board of Directors authorized expeditures in excess of $20,000 to remodel and update the Teen Center and it's programs including a new light show, updated sound system, big screen TV with satellite dish, new carpeting, a fresh coat of paint, and more. PURPOSE OF GRANT The purpose of this grant request is to assist us in meeting our operational needs for the fiscal year 1997. Organized as.a result of the concerns of the local business community over young juvenile offenders with too much free time on their hands, Graffiti has filled a void in this community for over nine years. It has served as the weekend home for over 65,000 area young people, offering them a safe, recreational alternative, which they could call their own. It has assisted in developing in many of these young people, a true sense of responsibility and pride, in their center, to the degree where many of them have served a year or more of their time as TAC (Teen Advisory Committee) members and also voting members on the adult Board of Directors for the betterment of Graffiti. It is hard to measure how many young people during these past nine years have refrained from committing crimes because they chose Graffiti as an alternative. The number of parents and teens who have expressed their gratitude because the teen center was there for them or their kids is overwhelming. The support of the community has been tremendous. It is for these reasons Graffiti must be able to continue it's mission of providing this necessary service to the community for our youth. Your support and consideration for this grant will assure these young people Graffiti will continue to be there for them. Thank you. ST. CROIX VALLEY TEEN CENTER, INC. BOARD OF DIRECTORS 1996 TERM EXPIRES 1/98 Deb Henton School Administrator • • 12340 McKusick Rd. Stillwater, MN. 55082 Home: 439 -7719 Work: 458 -4280 John Dooley Mn. Board of Townships 1660 Rivercrest Rd. N. Lakeland, MN. 55043 Work: 497 -2330 Home: 436 -4466 Jason Schell (TAC) 5110 Northbrook Blvd. Stillwater, MN. 55082 Home: 439 -7262 Dick Olsen President, Olsen. Construction PO Box 20 Stillwater, MN. 55082 Work: 439 -5410 Mike Rydeen (TAC) 1022 -4th Ave. S. Stillwater, MN. 55082 Home: 439 -3454 Nick Hanek (TAC) 1018 -2nd St. S. Stillwater, Mn. 55082 430 -3598 TERM EXPIRES 1/99 Cheryl Schindler (Seer.- Treas) Parent 1351 Cottage Dr. Stillwater, MN. 55082 Home: 439 -7058 Sue Ferguson (President) Central Bank 117 N. Center St. Stillwater, MN. 55082 Work: 351 -1509 Linda Fischcr(Vice- Pres.) Paralegal Secretary 1319 -5th Ave. S. Stillwater, Mn. 55082 Home: 439 -7389 Work: 227 -6621 TERM EXPIRES 1/00 Chris Dooley 1660 Rivercrest Rd. N. Lakeland, MN. 55043 Horne: 436 -4466 ALTERNATE TAC .REPRESENTATIVE Jarid Houston 1212 S. 4th St. Stillwater, Mn. 55082 Home:439 -0619 Jeff Olsen Olsen Construction 14886 N. 18th St.. W.Lakeland Twnshp,MN.55043 Horne: 436 -6502 Work: 439 -5410 • ST. CROIX VALLEY TEEN CENTER, INC. PROPOSED BUDGET 1997 ORDINARY INCOME /EXPENSE INCOME Tuesday Admissions 1,000.00 Friday Admissions 5,300.00 Saturday Admissions 5,300.00 Concessions 5,200.00 Video, Pool, Etc. 2,000.00 Rentals. 1,200.00 Foundations 20,000.00 Contribution Income 11,000.00 TAC Fundraisers 2,000.00 United Way 7,000.00 TOTAL 60, 000.00 EXPENSE Personnel- Director 15,912.00 Personnel- Assistants 2,000.00 Payroll Taxes 1,456.00 Fringe Benefits 2,B00.00 Administration 5,500.00 Lease 14,650.00 Telephone 900.00 Insurance 1,300.00 Supplies 300.00 Postage 900.00 Special Events 1,142.00 Maintenance /Supplies 400.00 Utilities 3,000.00 Advertising /Publicity 1,000.00 Printing 2,000.00 DJ's 1,500.00 Records(MUSIC) 500.00 Sound System Maintenance 400.00 Board,Expcnse 500.00 Staff Development 240.00 CGS -POP 1,200.00 CGS - CONCESSIONS 2,400.00 TOTAL 60,000.00 ST. CROIX VALLEY TEEN CENTER, INC. BOARD OF DIRECTORS 1997 TERM EXPIRES 1/98 Deb Henton School Administrator 12340 McKusick Rd. Stillwater, MN. 55082 Home: 439 -7719 Work: 458 -4280 John Dooley Mn. Board of Townships 1660 Rivercrest Rd. N. Lakeland, MN. 55043 Work: 497 -2330 Home: 436 -4466 Jason Schell (TAC) 5110 Northbrook Blvd. Stillwater, MN. 55082 Home: 439 -7262 Dick Olsen President, Olsen Construction PO Box 20 Stillwater, MN. 55082 Work: 439 -5410 Mike Rydeen (TAC) 1022 -4th Ave. S. Stillwater, MN. 55082 Home: 439 -3454 Nick Hanek (TAC) 1018 -2nd St. S. Stillwater, Mn. 55082 430 -3598 TERM EXPIRES 1/99 Cheryl Schindler (Secr.- Treas) Parent 1351 Cottage Dr. Stillwater, MN. 55082 Home: 439 -7058 Sue Ferguson (President) Central Bank 117 N. Center St. Stillwater, MN. 55082 Work: 351 -1509 Linda Fischer(Vice - Pres.) Paralegal Secretary 1319 -5th Ave. S. Stillwater, Mn. 55082 Home: 439 -7389 Work: 227 -6621 TERM EXPIRES 1/00 Chris Dooley 1660 Rivercrest Rd. N. Lakeland, MN. 55043 Home: 436 -4466 ALTERNATE TAC REPRESENTATIVE Jarid Houston 1212 S. 4th St. Stillwater, Mn. 55082 Home:439 -0619 Jeff Olsen Olsen Construction 14886 N. 18th St. W.Lakeland Twnshp,MN.55043 Home: 436 -6502 Work: 439 -5410 • 1912 South Greele Stillwater, Minnesot January 29, 1997 Mr. Nile Kriesel City of Stillwater 212 N. 4th St. Stillwater, MN. 55082 Dear Nile: Graffiti continues to be a vital resource for the , ��� vi me St. Croix Valley. Since 1988, over 65,000 area young people have enjoyed the programs offered by the Teen Center. All of this is possible because of the work of dedicated staff, volunteers and local community support. We are proud that we have achieved our primary goal of providing a fun, safe place for our youth that is affordable, accessible, age appropriate and drug, alcohol and tobacco free. Graffiti tries to meet the challenges of today's youth on a continual basis by updating current programs and offering new ones. These costs far exceed our $2 admission fee. We therefore must rely on outside help. We are requesting $1500 from the City of Stillwater in operating funds to assist us in providing these necessary programs. Because of the past support from local governments as well as community philanthropists, Graffiti has been able to remain the "weekend home" for hundreds of our youth, giving them a fun, safe place they can call their own. Thank you for your past support and for your current consideration. If you have any questions, please feel free to call me at 439 - 8800. Sincerely, Tom Schwie z Director Graffiti Teen Center recycled paper 4 ‘kly, 4Y4414 Marta 33l.d40 SAS Wd £Z: TO L6- £T -&34 B &B OFFICE FURN 612 686 9405 P -05 • B&B Office Furniture Services, Inc. 2020 Silver Bell Rd. • Suite 16 Eagan, •MN 55122 (612) 686 -9404 • FAX (612) 686 -9405 To: City of Stillwater Attn: Klayton Bckles 216 N. 4TH Street Stillwater, MN 55082 Fax: 439 -0456 QUOTATION Date: February 11, 1997 Project: Cindy's Station We hereby submit this quote for the following: 1 TSN 6160 Non Povftr Panel 1 PC 61 Panel Connectors 3 WM 61 Wall Mounts 3 WM 31 Wall Mounts 1 BBF Box/Box/File Ped 1 FF File/File Ped 1 FC 6012 Flipper Cabinet 1 TL 60 Task Light 1 K13 Key Board 4 CSBR Cantilever Supports 3 CSBL Cantilever Support 1 WTO 3690 Work Top 1 WTO 2472 Work Top 1 WTO 2436 Work Top 1 3072 USC Bullit Table Thanks, Tim Branson 196.52 196.52 10.20 10.20 54.60 163.80 35.00 105.00 220.00 220.00 200,00 200.00 171.00 171.00 54.40 54.40 106.00 106.00 14.96 59.84 14.96 44.88 72.80 72.80 81.84 81.84 49.50 49.50 130.00 130.00 Product Cost 81,665.00 Mn. Sales Tax 108.23 Install & Del. 1 Total 81,923.23 FEB -13 -97 01:22 PM B &B OFFICE FURN 612 686 9405 B &B Office Furniture Be_ rvices, Inc. 2020 Silver Bell Rd. • Suite 16 Eagan, MN 55122. (612) 686-9404 • FAX (612) 686 -9405 To: City of Stillwater Attn: Klayton Eckles 216 N. 4TH Street Stillwater, MN 55082 Fax: 439 -0456 QUOTATIQj Date: February 11, 1997 Project: Allen's Station We hereby submit this quote for the following: 2 TSN 3136 Non Power panel 138,24 276.48 1 TSN 3130 Non Power panel 130.56 130.56 3. PC 31 Panel Connectors 8.32 24.96 2 WM 61 Wall mounts 54.60 109.20 1 WM 31 Wall Mount 35.00 35.00 1 BBF Box/Box/File 220.00 220.00 1 FF File/File 200.00 100.00 1 FC 6012 Flipper Cabinet 171,00 171.00 1 TL 60 Task Light 54.40 54.40 1 KB Keyboard 106.00 106.00 3 CSBR Cantilevers 14.96 44.88 4 CSBL Cantilevers 14.96 59.84 1 WTO 3690 Work Top 72.80 72.80 1 WTO 2472 Work Top 81.84 81.84 1 WTO 2436 Work Top 49.40 49.40 1 3072 USC Builit Table 130.00 130.00 Product Cost $1,657.16 Mn, Sales Tax 107.71 Install & Del. 150.00 Total $1,914.88 Thanks, Tim Branson P. 04 • • • STAFF REQUEST ITEM DEPARTMENT: Building Inspection MEETING DATE: February 18, 1997 DESCRIPTION OF REQUEST (Briefly outline what the request is) Request permission to purchase systems furniture to be coordinated with Publics Works/Engineering for new offices. This furniture will include the computer workstations the Council approved on January 7, 1997. Purchasing the new furniture in conjunction with Public Works/Engineering will provide cost savings and uniform product throughout the entire third floor. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) See attached quotations for a total of $4,000 for two workstations. Council previously approved approximately $2,000 as stated above, which leaves $2,000 that was not budgeted for due to misunderstanding of the building project package costs. ADDITIONAL INFORMATION ATTACHED YES X NO ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKE SUBMITTED B DATE 2 -13 -97 111LPARTMENT Planning STAFF REQUEST ITEM MEETING DATE 2/18/97 DESCRIPTION OF REQUEST (Briefly outline what the request is) Two Five drawer legal size file cabinets at 389.98 each. $389.98 x-2 = $797.96 plux sales tax equals $848.83 IIFINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Total cost is $848.83. These: items are not included in the 1997 budget. ADDITIONAL INFORMATION ATTACHED YES NO ALL COUNCIL REQUEST ITEMS MUST BE SUBMIT I ED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN •' DER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. SUBMITTED BY DAI E Hourly Billable Cost Classification Billable Cost Project Manager $85.00 Project Engineer $75.00 Staff Engineer $65.00 Senior Technician $62.00 Technician $47.00 Word Processor $38.00 Project Specialist $55.00- $125.00 (i.e. architect, traffic, environmental, structural, waste management, registered land surveyor) Expenses Mileage $0.31 /mile Per Diem (at cost) Reproduction (at cost) Geodimeter $25.00/hour Survey Van Rental $4.50/hour Issued: April 1, 1996 Expires: April 1, 1997 Short Elliott Hendrickson Inc. s • Mr. Klayton Eckles, P.E. t February 7, 1997 Page 2 • Schedule The services will be provided to permit a Summer 1997 construction contract. Fee The fee for these services will be based on the attached hourly billable rates of the personnel and equipment used on this project, with the following not -to- exceed limits: Feasibility Study Plans and Specifications $5,800* $19,500 *soil borings will be contracted separately by the City. This cost is estimated at $1,750 for 8 shallow borings to classify the soil and locate suspected bedrock surface Construction Observation Services will be based on hours and expenses expended on the project. This phase is estimated at $7,500. We look forward to starting this project as soon as possible. Please review, sign, and return one copy of this agreement Sincei David C. Hahn, .E. Jeff A. Johnson, P.E. Project Manager smm Attachment F:\MARKET\ST\SUBMITLS\1997\STILL710.WPD SUBMITLS \1997\STILL710. WPD Structural Engineer Accepted this day of , 1997. CITY OF STILLWATER, MINNESOTA By: Title: February 7, 1997 Mr. Klayton Eckles, P.E. City Engineer City of Stillwater 216 N. 4th Street Stillwater, Minnesota 55082 Dear Mr. Eckles: 3535 VADNAIS CENTER DRIVE, 200 SEH CENTER, ST. PAUL, MN 55110 612 490 -2000 800 325 -2055 ARCHITECTURE • ENGINEERING • ENVIRONMENTAL • RE: City of Stillwater, Minnesota Pioneer Park — West Retaining Wall SEH No. P- STILL9710.00 TRANSPORTATION SEH appreciates the opportunity to work with you in restoring the retaining wall at Pioneer Park, located along 2nd Street between Cherry and Laurel. This limestone wall retains 2nd Street above the elevation of the park. An old iron stake fence exists on most of the wall. The City intends to make significant improvements to the park this summer, the first of which is to correct this failing retaining wall. SEH has been requested to provide the following engineering services relative to this wall. This letter agreement is to be made part of our General Agreement date April 20, 1983, with revised rates as attached. Scope of Work A. Feasibility Study 1. Coordinate soil borings. 2. Evaluate and estimate construction costs for two options: a. Reconstruct wall with stone b. New concrete wall with stone form liner 3. Present findings and conclusions to City staff. B. Plans and Specifications 1. Design and detail selected stone or concrete wall. 2. Detail repair painting and reinstallation of existing iron fence. 3. Prepare specifications and bid documents. 4. Assist in bidding and award. C. Construction Observation Services 1. Stake alignment and elevation of wall. 2. Provide periodic (8) site visits by the Design Engineer. 3. Administer partial payments and contract modifications as needed. SHORT ELLIOTT HENDRICKSON INC. MINNEAPOLIS, MN ST CLOUD, MN CHIPPEWA FALLS, WI MADISON, WI LAKE COUNTY, IN EQUAL OPPORTUNITY EMPLOYER CITY OF STILLWATER MEMORANDUM TO: Mayor and City Council FR: Klayton Eckles, City Engineer DA: February 13, 1997 RE: PIONEER PARK RETAINING WALL PROJECT DISCUSSION As part of the 1997 budget there is $185,000 available for the repair of the Pioneer Park Retaining Wall. The wall in question is the one which parallels Second Street. It is currently stone block construction with an iron railing atop. The first steps in this process would be Geo- Technical investigations and a feasibility study. Attached is a letter from SEH with a proposal for preparing a feasibility study, plans and specification preparation and construction observation. The proposed not to exceed figure of $5800 has been given for the feasibility study. This would include coordinating soil borings, evaluating construction costs for construction options and presenting findings and conclusions to the city council. If this work is to proceed this construction season, this process should begin immediately. RECOMMENDATION Staff recommends council authorize SEH to begin preparation of a feasibility study for a cost not to exceed $5800. Also, it is recommended council authorize staff to obtain GEO- Technical Services for a cost of approximately $1750. CITY OF STILLWATER MEMORANDUM TO: Mayor and City Council FR: Klayton Eckles, City Engineer DA: February 13, 1997 RE: LILY LAKE WATER QUALITY MONITORING DISCUSSION Over the past several years a water quality monitoring program has been implemented for Lily Lake. The cost of this program was paid by the City of Stillwater. This information can be very helpful given the City's objective to improve the water quality conditions of Lily Lake. It is estimated that the cost of collection by the SWCD would be approximately $1,000 and the lab analysis another $900. The City does not have a specific budget item for this work. The cost of this work could be charged against the City's storm water utility fund. RECOMMENDATION Staff recommends council consider an expenditure of approximately $1,900 to continue the Lily Lake Water Quality Monitoring Program. DAT ebr E, Fuary 4. 1997 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, MV4NESOTA P.02 RESOLUTION NO. 97-020 DEPARTMENT. Administration MOTION BY COMMISSIONER Abrahamson SECONDED BY COMMISSIONER Hauser Authorizing the Expenditure of Brown's Creek Watershed Funds for a Permanent Watershed Outlet Monitoring Station WHEREAS, Washington County has accepted responsibility as the Brown's Creek Watershed Management Organization; WHEREAS, the previous WMO had received a Met Council grant for this project in the amount of $15,500 that requires a local match of $4,$00; WHEREAS, implementing a water monitoring station at the outlet of the Brown's Creek Watershed is vital to the long -term management goals of the plan; WHEREAS, it is important to begin implementation of this monitoring station now to have it in operation for the spring runoff events, if possible; WHEREAS, the City of Stillwater and Trout Unlimited are both interested and concerned stakeholders with regards to implementing a watershed outlet monitoring station; WHEREAS, both the City of Stillwater and Trout Unlimited should participate financially with the installation costs of the watershed outlet monitoring station; NOW, T:REFORE, BE IT RESOLVED, that the Washington County Board of Commissioners authorizes the expenditure of $1,500 for one thud of the local match provided that it is met by equal contributions from the City of Stillwater and Trout Unlimited for the installation of the watershed outlet Monitoring station. BE I'X' FURTHER RESOLVED, that the County costs for this project be assessed to the Brown's Creep Watershed. ATTEST: COUNTY ADMINISTRATOR nuA RAM r+r'►itsar/ And an YES ABRAHAMSON X ENGSTROM X HAUSER X HEGBERG X PETERSON X NOS CITY OF STILLWATER MEMORANDUM TO: Mayor and City Council FR: Klayton Eckles, City Engineer DA: February 13, 1997 RE: PROPOSED PERMANENT MONITORING STATION FOR BROWN'S CREEK DISCUSSION Attached is a resolution from the Washington County Board of Commissioners which authorized the county to contribute to the cost of installing a water monitoring station at the outlet of Brown's Creek. Both the WMO and the DNR have indicated that it is vital to the long term management goals of Brown's Creek to install a monitoring station to measure water quality, quantity and temperature. Prior to its demise the BCWMO obtained a grant from the Met Council in the amount of $13,500 for a monitoring station. The Met Council grant requires a local match of $4500. The county has authorized $1500 towards this study and Trout Unlimited has agreed to pay $1500 as well. It has been proposed that the City of Stillwater pay the remaining $1500. Given that the water quality of Brown's Creek is the single greatest issue facing the development in the annexation area, water quality information will be of great use to the city. This monitoring station will be a component of the overall mitigation plan for addressing impacts on Brown's Creek from development. The city does not have $1500 in the current budget for this monitoring station. Since the station will be very important to the mitigation of the annexation area, this $1500 can be considered part of the cost of installing and monitoring the trunk storm water system for the entire area. Thus, the $1500 would become a cost eligible to be assessed to the annexation area. RECOMMENDATION Staff recommends that the council authorize the expenditure of $1500 to assist in funding a permanent watershed outlet monitoring station on Brown's Creek with this cost being assessed against the annexation area. RESOLUTION NO. 97 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON 1997 STREET IMPROVEMENTS (L.I. 9716) WHEREAS, pursuant to resolution of the council adopted November 19, 1996, a report has been prepared by the City Engineer with reference to the improvement of South 2nd Street from Willard to Orleans along with Marsh Street, Burlington Street and Hancock Street between Third and First Streets, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost - effective, and feasible, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. 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ST. 0 aler THE SIN1H ►LACE IF MINNESST11 1997 STREET PROJECT TYPICAL SECTIONS DRWG ND. 2 In MY a 1 ON St. It OM feu/ n , ,_tee . ■ .#4 `/ 0 k IL STILLWA 1990 POP. 13 _8 al VI 0 z z NO SCALE A� ® , M� `" � ® ©� .� '`cam % �.© O Y®I•�- s�v. n 3r �� ttjoa ©n® ��� ®® z. ©■® 0.111K Mi W .. f�l SIT �M t q whit■; m*ui STILLWATE TOWNSHIP 1990 POP. 20 alMa PROJECT LOCATION N' TM ©EM MTML D THE BIRTHPLACE OF MINNESOTA 1997 STREET PROJECT LDCATION MAP DRWG N❑. 1 project cost for these improvements is estimated at $1,685,000.00 and the project has an expected life of over 20 years. Based on the city financial situation and long term budgeting only a portion of this project can be built in 1997. It is recommended that the '97 Phase consist of South Second Street and the cross streets. 2. This project is technically feasible and financially feasible assuming that the proposed cost recovery program can be implemented. 3. If Phase One is constructed as proposed, the resulting per unit assessments would be $3,790.00 for street, $2,100.00 for water service and $300.00 for concrete driveway approach upgrade. PROJECT RECOMMENDATIONS City staff recommends that South Second Street, between Willard and Orleans, Marsh Street from Third to First, Hancock Street from Third to First and Burlington Street from Third to First be constructed in the 1997 construction season for a total estimated cost of $906,000.00. It is recommended that council accept the attached report and order a hearing for this First Phase. 9 • our final financing option which is the use of tax dollars. A total of 49% of this project would have to be financed with tax revenues. To further illustrate the revenue sources and approximate breakdown between the two phases the following table is provided: REVENUE SOURCE SECOND STREET PHASE FIRST STREET PHASE TOTAL PROJECT Street, Storm & $243,000.00 $241,000.00 $484,000.00 Sidewalk Assessment Water Service $ 71,000.00 $ 68,000.00 $139,000.00 Driveway Approach $ 8,000.00 $ 7,000.00 $ 15,000.00 Upgrades SUB TOTAL ASSESSMENTS: $322,000.00 $316,000.00 $638,000.00 Water Board Share $ 33,000.00 $ 6,000.00 $ 39,000.00 Municipal State Aid Money $125,000.00 $ 62,000.00 $187,000.00 ity Share $426,000.00 $396,000.00 $822,000.00 TOTAL: $906,000.00 $779,000.00 $1,685,000.00 The resulting assessment rates will be somewhat higher than we have seen in past projects. The $3,790.00 rate for the street improvements is virtually identical to the '94 rates charged for Sixth Street, William and Sherburne (taking into account consumer price index). Combined with the $2,100 water service assessment, about half of the property owners involved in this project would see an assessment of about $5,890.00. Again, this assessment is a bit higher than we have seen on many projects recently. When the project is taken in whole, and we consider the fact that no improvements of this magnitude have been done in this area for sixty years the figure appears to be quite reasonable. These streets are among the worst in the city and these improvements are long over due; therefore, these proposed assessment rates appear to be reasonable and justifiable. • CONCLUSIONS Based on the analysis presented above and in the attached appendices the following conclusions have been reached: 1. This project area requires total or partial reconstruction of sanitary sewer, water main, water services, storm sewer, streets, driveway approaches and sidewalks. The total 8 • • The maximum assessment for these improvements for 1997 is $48.60 per linear foot. For this neighborhood with an average frontage of 78 feet per lot, under the city's assessment guidelines the city would assess no more than $3,790.00 per unit in 1997 for street improvements. In addition to the assessment for street improvement costs there would be a separate water service charge. The city has a policy to assess 100% of the cost of all water service improvement or repair work. Based on the cost estimate attached and the estimate of 66 galvanized water services in need of replacement, a total per unit cost would be $2,100.00. This is in addition to the street assessment. As discussed earlier, it is proposed that driveway approaches (the section of driveway between curb and sidewalk) be reconstructed using blacktop rather than concrete. This would result in a reduction in the total project cost. For those property owners who have a strong desire to have a concrete approach a separate assessment of $300.00 could be added to the above listed assessments. This would help defray the cost of this amenity and make the project easier to construct and maintain and still allow property owners a choice. A sample Mock Assessment Roll is provided in the Appendix. Note that it is only for illustration and has not been checked for accuracy. Using the above assessment criteria, the proposed assessment rates for these improvements would be as follows: IMPROVEMENT ASSESSMENT RATE Street, Storm Sewer, Sidewalk $3,790.00 Water service charge $2,100.00 Concrete driveway approach upgrade $300.00 Using these assessment rates the city will realize approximately $638,000.00 in assessments. This amounts to 38% of the total project cost. In order to maintain reasonable tax rates the goal has been to keep the assessed amount on all projects as close to 60% as possible. The city must therefore find alternative funding sources for the other remaining 62% or $1,045,000.00. For this project there are two primary sources which can be used. The first is Municipal State Aid which would be available for Burlington Street between Sixth and Third since is on the State Aid System. This means that money from the state gas tax is available to fund this portion of the project. It also means the street must be constructed to State Aid standards. It is estimated that approximately $187,000.00 will be available from State Aid to cover the cost of Burlington and the associated improvements. The second source is Water Board assistance. The $39,000 for watermain repairs is a cost directly attributable to maintenance of the water system. This amount should be charged to the Water Board. The remaining $822,000.00 must then be financed by • • milling machine. The next step would be to install and repair existing underground utilities. New storm sewer would be installed on many of the streets especially at intersections. Sanitary sewer manholes would be rehabilitated. Existing watermain constructed through manholes would be rerouted around manholes. Galvanized water services would be replaced to the property line. Also at this time, property owners would be encouraged to make repairs to utilities on their property or correct any sewer service problems. Next, existing curb, driveways and sidewalks would be removed followed by installation of new curb. Streets would then be shaped and graded and blacktop put in place. The final steps would involve sidewalk installation and yard and driveway repairs. FINANCING As shown above the total project cost is about $1.7 million. The city's street rehabilitation and reconstruction program is setup to finance about $1 million of improvements per year. This makes it necessary to reduce the scope of this project in some way. For this reason it is proposed that this project be split into two phases. Phase one would consist of South Second Street from Orleans to Willard. In addition, the cross streets Marsh, Burlington and Hancock between Third and First would be included. Drawing #4 in the appendix shows proposed Phase I for 1997 construction. Phase II would consist of all of South First Street and those portions of Marsh, Burlington and Hancock Streets between South First and South Sixth. Drawing #5 in the appendix shows the proposed Phase II construction. Spreading the project out this way yields the following cost breakdown: PROJECT PHASE COST Phase I Improvements (South Second Street) $906,000 Phase I & II Improvements (South First Street) $779,000 Total $1,685,000 On May 4, 1993, the city council adopted an assessment policy statement. Since that time the city has had a number of projects completed under this street improvement program that have been successfully completed and assessed. Generally, about sixty percent of the total project cost has been assessed to neighboring properties. The remaining forty percent has been picked up from a variety of available funding sources, including Municipal State Aid and general taxes. Under the city's assessment policy, typical projects spread assessments based on frontage of properties. Recently, for those projects where a land use is all predominantly the same (i.e. single family residential), the city has successfully assessed projects on a per unit basis. Under this method the city recognizes that properties of similar use receive a similar benefit from the improvement of city streets and associated utility improvements. Under this method all of the costs for street reconstruction, sidewalk reconstruction, landscaping, storm sewer and driveway repair is totaled and spread on a per unit basis. The city assessment policy also places an upper limit on the assessment rate for street repair. 6 • • The project will also involve the construction of all new sidewalks and driveway approaches. It is proposed that the sidewalk will be constructed five foot wide and four inches thick. For the purposes of the cost estimate it was assumed that all sidewalk would be removed and replaced. In addition to street and sidewalk construction, the project would involve significant utility work. Many intersections currently have no storm sewer intakes. Also, many existing storm sewer catchbasins need to be improved. This project would add about 2000' of storm sewer and add or modify 35 catchbasins. As discussed earlier, sanitary manholes in the project (numbering about 20) would be reconstructed. Finally, wherever the watermain conflicts with the sewer manholes, it would be relocated. Due to the shallow bedrock in portions of the project area, the cost of these utility improvements could be much higher than typical. Drawing 3 in the appendix shows the existing utilities and drawings 4 & 5 show proposed utility improvements. The city has often placed concrete driveway approaches on street projects. Recently there have been some problems with this. First since city crews often perform maintenance near these approaches, if they are damaged by city operations it requires the city to hire special contractors to make repairs. Second, these approaches are much more expensive than blacktop. Third, over the years driveways have gradually become wider. This has made it a more involved process to provide a concrete approach. Expansion and contraction joints become necessary and costs go up. Finally, on recent projects the city has been criticized for the quality and anesthetics of the city installed concrete driveway approaches. For these reasons we are recommending that all driveway approaches be replaced with blacktop on this project. If there are some property owners who strongly desire a concrete approach, it could be installed for an additional charge. A detailed itemized breakdown of the cost to complete the improvements as described is provided in the appendix. A summary of the total project costs including 35% for Eng., Admin. and financing is as follows: Sewer reconstruction $ 77,000 Watermain repairs $ 39,000 Water Service replacement $150,000 Storm Sewer $232,000 Concrete sidewalk $216,000 Street reconstruction $971,000 Total Project Cost $1,685,000 If, after a Public Hearing, the council orders this project, city staff would begin design. The project would then be put out for bids. This project would be constructed by a general contractor hired by the city. It is anticipated that the first order of business would be to remove the existing blacktop. The blacktop could be taken off site for recycling or it might be cold recycled in place using a large • • to protect and preserve those streets which have partially deteriorated. The second aspect of this program involves reconstructing the worst streets (those that have completely failed) to current standards. The third aspect of the city's program involves using creative finance techniques such as assessments, state aid, storm water utility and general city taxes to pay for a long term street rehabilitation program. The result is a cost sharing between the overall city and the individual residents within a given project. Typically the city has paid for about 40% while the residents have paid the other 60% of a given street project. Under the definitions of the street rehabilitation and reconstruction program and the pavement management study, the streets in this neighborhood qualify for total reconstruction. This is necessary because most of the curb has failed or deteriorated, there is little or no storm sewer in the area, significant repairs are necessary to the sewer and water utilities, the base and the blacktop in the streets is a variable thickness, and, finally, most of the sidewalks in these neighborhoods have partially or completely deteriorated. PROPOSED PROJECT IMPROVEMENTS Another aspect of the city's rehabilitation and reconstruction program, is the city's policy to create uniform street standards. The typical residential neighborhood street should be 32 feet wide from curb to curb based on this policy. This width allows parking on both sides as well as two vehicles to pass. The standard street section also includes concrete curb six inches high, four inches of blacktop and six inches of gravel, in addition, storm sewer. The city standard sidewalk is five feet wide. It is proposed that the city standard street be installed in this neighborhood. Currently, there is wide variation from this. Second Street varies from 28 to 30 feet wide and First Street varies from 39 to 40 feet wide. The side streets are variable as well but average about 30 feet. Going to a standard street width will provide a bit more room on Second Street for on street parking. First Street will become significantly narrower thus providing more boulevard. Given the relatively low traffic volumes on First the extra wide street does not appear necessary. The narrower street design will also provide some cost savings on First Street. Many sections of this neighborhood currently have stone curb. The condition of this curb is very poor. On the recently completed Pine Street Project we found that only about 25% of the stone that was removed was intact. We have looked at the possibility of salvaging the stone curb, removing the accumulated blacktop, cleaning it and using it along with purchased new stone as curb in this neighborhood. There are several problems with this, the most obvious being cost. Removing, salvaging and reinstalling this stone curb would require enormous amounts of hand labor. It would also require purchasing of new stone. Resulting additional costs is estimated at about $20.00 per foot or approximately $1,500.00 per property owner. For this reason, this option has not been given any additional consideration. As an alternative, the contractor can be required to salvage and stock pile the curb stone. This stone than can be made available to the neighborhood for domestic uses. This program was very popular on the Pine Street Project. • • PROJECT BACKGROUND In September of 1990 the Stillwater Pavement Management Study was completed. That study gave a quantitative rating to all streets in the city. South First Street and South Second Street along with the cross streets were among some of the worst in the city. A typical street in good condition might have a rating of approximately 90 on a scale of 0 -100. The weighted average of the streets in this area was 58. The lowest scores went all the way down to a 32. Streets with scores in this range require total reconstruction. In the past seven years since the completion of the Pavement Management Study additional deterioration has occurred in this neighborhood. The original streets in this neighborhood date back to 1913 for First Street and 1939 for Second Street. Since that time the streets have been overlaid and sealcoated numerous times. Much of the curb in this area is old and deteriorated stone block. Much of the area has no storm sewer because the streets were constructed prior to separated systems. The history of this area has resulted in a patch work, non - uniform system of streets with little or no drainage. This area also suffers from some short- comings in the utility systems. The original sewer manholes were constructed of brick. Over time these manholes have begun to deteriorate and therefore significant rehabilitation of these structures will be necessary. Much of the neighborhood lies within an area of very shallow bedrock. For this reason, when the watermain was installed it was laid in the same trench as the sanitary sewer. When the watermain came in conflict with a manhole, rather than routing around the manhole, the watermain was installed directly through the manhole. This situation is not only undesirable, it violates present day standards. Most of the water services in this neighborhood consisted of galvanized pipe. As galvanized pipe ages and deteriorates, the joints pull apart and the pipe itself often cracks. This results in a water service leak which must be repaired immediately . The cost of these repairs is a homeowner's responsibility and often go over $5,000.00. For these reasons whenever the city encounters galvanized services they are replaced with copper service as part of the project. City Councils in the past have considered improving the streets in this neighborhood. About ten years ago the city presented a proposal to reconstruct these streets to the neighborhood, but it rejected the concept. Since that time there have been innumerable requests and comments regarding street, utility, and sidewalk improvements to this area. Since the city began the sidewalk rehabilitation program three years ago this neighborhood has been left out. It was determined that most or all of the sidewalk would need to be removed in order to reconstruct the streets so no sidewalk repairs have been completed. Since the discussions ten years ago, the streets and utilities have deteriorated and the financing has improved; therefore it is anticipated the project may be more palatable to the neighborhood. Since 1994 the city has embarked on an aggressive implementation of a street rehabilitation and reconstruction program. The first aspect of this program involves using rehabilitation techniques 3 INTRODUCTION In November of 1996 the Stillwater City Council ordered the city engineering staff to prepare a Feasibility Report on the proposed 1997 Street Improvement Project. The project area to be studied includes those streets bounded by Willard Street on the North, Orleans Street on the South, South Sixth Avenue on the East and South Third Street on the West. More specifically, the streets included are South Second Street, South First Street, East Marsh Street and East Burlington Street. East Churchill Street is within the project area but it has recently been reconstructed. Figure 1 shows the project location. The next segment of this report will go into some background information. The historic information for this area will be presented and the condition of the existing streets and utilities will be discussed. Also, a general description of the city's street reconstruction program will be presented. Following the background information, this report will discuss the proposed project improvements and some of the options which the city should consider. Next, the total cost and proposed financing methods will be discussed. Given the complex nature of this project there are several options available. Based on these sections, the conclusions and project recommendations will be presented. Finally, the proposed council action is provided along with appendices. • EXECUTIVE SUMMARY The attached 1997 Street Improvement Project Feasibility Report identifies the recommended project area, the type of improvements, methods of service, total cost and financing available for this project. It is recommended that South 2nd Street from Willard to Orleans along with Marsh Street, Burlington Street and Hancock Street between Third and First be reconstructed in 1997. It is recommended that all the streets in this area be constructed as city standard residential street of 32 foot wide with 4 inches of blacktop and 6 inches of gravel. Also 5 foot sidewalks should be installed. A number of utility improvements are necessary including storm sewer throughout the area. Also, some improvements to the sanitary sewer system and watermain system should be made at this time. Finally, wherever galvanized water services are encountered they should be replaced with copper. The total cost of these improvements is estimated at $1,685,000.00. To construct Phase I, which would be South Second Street and the cross streets, the cost is estimated at $906,000.00. Based on the city's assessment policies and procedures the estimated assessment rates are $3,790.00 for street, storm sewer and sidewalk, $2,100.00 for water service and $300.00 for concrete driveway approach upgrades. In addition to assessments some cost recovery will be available from the Water Board for watermain improvements, Municipal State Aid for state aid street construction and general city tax revenues. Based on the proposed assessment rates, the city would realize approximately $322,000.00 in assessments for the first phase and the other sources would therefore contribute $584,000.00 to the first phase. The second phase which would include First Street and the cross streets for a total of $779,000.00 in construction and is recommended for 1998 construction. City staff is recommending that Phase I project, which includes South Second Street, between Willard and Orleans, Marsh Street, Hancock Street and Burlington Street from Third to First be constructed in the 1997 construction season for a total estimated cost of $906,000.00. It is recommended that council accept the attached report and order a hearing for this first phase for March 18, 1997. INDEX EXECUTIVE SUMMARY 1 INTRODUCTION 2 BACKGROUND INFORMATION 3 PROPOSED PROJECT IMPROVEMENTS 4, 5, 6 PROJECT FINANCING 6, 7, 8 CONCLUSIONS 8, 9 RECOMMENDATIONS 9 APPENDICES DRAWING 1 PROJECT LOCATION MAP DRAWING 2 TYPICAL SECTIONS DRAWING 3 EXISTING UTILITIES DRAWING 4 PROPOSED PHASE I UTILITY IMPROVEMENTS DRAWING 5 PROPOSED PHASE II UTILITY IMPROVEMENTS ATTACHMENT DETAILED COST ESTIMATE ATTACHMENT SAMPLE ASSESSMENT ROLL (FOR ILLUSTRATION ONLY) • FEASIBILITY REPORT FOR 1997 STREET IMPROVEMENT PROJECT SOUTH FIRST AND SECOND STREETS AND SURROUNDING AREAS JOB NO. 9716 By Klayton Eckles, Stillwater City Engineer ORDINANCE NO. AN ORDINANCE ADOPTING A MORATORIUM ON THE GRANTING OF ANY PERMITS FOR CELLULAR AND PCS TOWERS The City Council of the City of Stillwater does ordain: 1. That the City of Stillwater is a Home Rule City of the third class existing under the laws of the State of Minnesota and is a "Municipality" within the meaning of Chapter 462.352, Subdivision 2, a law commonly known as "The Municipal Planning Act". 2. That the City Planner is currently conducting studies for the purpose of developing sound zoning regulations that will be consistent with federal regulations and other law and has indicated that, in view of the study and the new Federal Regulations, it would be premature for the City to consider applications for permits for any tower. 3. That Minnesota Statutes 462.355, Subdivision 4, authorizes the adoption of an Interim Ordinance that would allow time for the City to study the Planner's recommendations and amend the Zoning Ordinance to effectuate these controls. 4. An Interim Ordinance is hereby adopted pursuant to Minnesota Statutes 462.355, Subdivision 4, that will prohibit and restrict the construction of new cellular and PCS towers for a period of ninety (90) days and during that time, any requests for tower approvals are tabled. In all other ways, the other Ordinances of the City shall remain in full force and effect. law. 5. This Ordinance shall be in full force and effect from and after its publication according to Enacted by the City Council of the City of Stillwater this 18th day of February, 1997. By Jay L. Kimble, Mayor ATTEST: Morli Weldon, Its Clerk WI • eu . c4 • el * 44 r.4 nt' ,; WI •r.4 § Z . 00 P.* WI VO ee• . ... r4 iiri 1*- o0 . ref r•- tNicA %,0 -11" roe0 e•1 .< 8 z z .47:# `41 • • • ' roe, r.4 o0 �s kr) ao 0% el .,„ CNI fr) a% • 00 vC) te$ ttl 2 1 S' tlovsu ,susl 82 1=41 1 : ..0 ;11a"1041131 Ezl??.Ztelit pp, t. • 71 .44 -4 • 8,4 Z. 8 va 11.4 kdO rot • , . .-c8g 11 I t it 8 6.21 1 ao Z < .< ort 1 • • ATTACHMENT B CONTRACT COSTS ARE SHARED ON A PER COPITA BASIS BETWEEN THE CITIES, DETERMENDED BY THE MOST RECENT CENSUS DATA. 1997 Total Cities Population = 7,795 x .50 - $3,897.50 Stillwater 5,582 x .50 = $2,791.00 Oak Park Heights 1,427 x .50 = $ 713.50 Bayport 786 x .50 = $ 393.00 ATTACHMENT A ATTENDED DONATION CENTER Cities of Stillwater, Oak Park Heights, and Bayport GOODWILL - ADC ACCEPTABLE MATERIALS 1997 *clothing *games and toys *lamps *curtains *linens *knick- knacks *hardware and tools *small working appliances *portable working tv's and stereos *good condition fumiture, bed frames, tables, sofas, etc. (acceptable at the store locations only) GOODWILL - ADC UNACCEPTABLE MATERIALS - 1997 *hazardous waste *tires *plumbing fixtures *household batteries *house -hold hazardous waste *carpet, carpet scraps & pads *large counsel stereos & tv's *scrap metal * large appliances (refrigerators, freezers, stoves /ovens, washers, dryers, air conditioners, dehumidifiers, furnaces, garbage disposals, microwaves, trash compactors, water heaters, etc.) * automotive items (lead acid batteries, lubricants, additives and oils, antifreeze, etc.) * mattresses, box springs (including water bed mattresses) * recyclables (glass, aluminum, newsprint, cardboard, office paper and plastic) • • • • Exhibit A Res.. 97- CONTINUANCE OF MEMORANDUM for the Cities of Stillwater, Oak Park Heights, and Bayport JANUARY 1 - DECEMBER 31, 1997 It is hereby agreed that Goodwill /Easter Seal (hereinafter Goodwill) will provide collection services to the Cities of Stillwater, Oak Park Heights and Bayport, Mn (hereinafter cities). The scope of services includes the acceptance of household materials for reuse, as identified in Attachment A. To provide said services, Goodwill will maintain an Attended Donation Center in its store at 14460 N. 60th Street, Stillwater, Mn. The term of this continuance of original agreement is for January 1 - December 31, 1997. Goodwill agrees to maintain its liability insurance to cover the Attended Donation Center. The Cities agree to pay $.50 per household for the collection of reuse material to Goodwill, as identified in Attachment B and to provide advise and counsel to Goodwill for the services provided by Goodwill. Other than stated in this memorandum, the provisions of the original agreement shall remain in force. Passed and adopted this day of , 1997. Date: , By: City of Stillwater Date: , By: City of Oak Park Heights Date: , By: City of Bayport Date:/-/) ^i i By: Goodwill /Easter Seal/�i RESOLUTION NO. 97- APPROVING MEMORANDUM OF CONTINUANCE FOR GOODWILL ATTENDED DONATION CENTER NOW THEREFORE, BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the Memorandum of Continuance for Goodwill Attended Donation Center, attached as "Exhibit A ", is hereby approved. Adopted by Council this 18th day of February, 1997. Jay Kimble, Mayor Attest: Morli Weldon, City Clerk 4 • • • 0 Como Avenue, St. Paul, Minnesota 55108 (612) 646 -2591 - Voice (612) 649 -0302 - FAX (612) 646 0424 -7TY- • • January 31, 1997 City of Stillwater 216 N. 4th Street Stillwater, MN 55082 Attention: Nile Kriesel Dear Nile, 4 ig':6 I am enclosing four copies of the Memorandum of Continuance Agreements for 1997. Please forward them to the Cities of Bayport and Oak Park Heights after you have signed them for Stillwater. After these Agreements are signed by all three cities, please return them to me. Thank you for once again choosing to support Goodwill /Easter Seal by assisting with the operating costs incurred by running this donation trailer. In turn we are pleased to assist you in diverting reusable donations from the landfills and furnishing you with this tonnage for your solid waste abatement goals. I will send a copy of these signed Agreements back to each Stillwater, Bayport and Oak Park Heights. Thank you for continued support in 1997. Sincerely, Linda Garcia Collection Manager }.) �1 ' iz -11-'13a M ,41, ,4 aks, ft-", akSrlif. Ai* omittellworowit- EOE /AA • ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 30 GARBAGE AND RUBBISH The City Council of the City of Stillwater does ordain: 1. Chapter 30, §30.01, Subd. 4 is amended by adding a new subdivision §30.01, Subd. 4(a) that shall read as follows: "4(a) Yard waste must be conveyed to curbside in an authorized biodegradable bag approved and authorized by the City." 2. In all other ways the City Code will remain in full force and effect. - 3. This Ordinance shall be in full force and effect from and after its passage and publication according to law. Enacted by the City Council of the City of Stillwater this 18th day of February, 1997. By Jay L. Kimble, Mayor ATTEST: Morli Weldon, Its Clerk • • ORDINANCE NO. AN ORDINANCE ADOPTING A CODIFICATION OF THE SUBDIVISION CODE The City Council of the City of Stillwater does ordain: 1. The Revised Subdivision Code of the City in the form prepared by the City Staff and submitted to the City Council on February 4, 1997, be and the same is hereby adopted. 2. The Codification is prima facie evidence of the law of the City. 3. Copies of the Subdivision Code are available at the office of the City Clerk for distribution to the public. 4. The Ordinance shall be in full force and effect from and after its passage and publication according to law. Enacted by the City Council of the City of Stillwater this 18th day of February, 1997. By Jay L. Kimble, Mayor ATTEST: Morli Weldon, Its Clerk CITY OF STILLWATER Memorandum To: Mayor and Council From: Morli Weldon, City Clerk Date: February 14, 1997 Subject: Information to be distributed at February 18 meeting Information for the following agenda items will be provided by the City Attorney at the February 18 meeting: Unfinished Business: No. 2 Second reading of ordinance relating to comprehensive revision of subdivision regulations No. 3 Second reading of ordinance amending Chapter 30 of City Code entitled Garbage and Rubbish (use of biodegradable bags) No. 5 Second reading of ordinance establishing moratorium on construction of PCS and cellular or page antenna towers MEMORANDUM TO: Mayor and council FR: City Coordinator RE: Annexation area financing plan DA: February 14, 1997 Staff continues to meet with developers of properties in the annexation area to develop an acceptable financing plan for the studies (and eventual trunk utility costs) related to development of the various phases. A plan has not yet been developed, however I anticipate a proposed solution to the financing problems by the March 4th meeting. r 1 • • %IPLE MARINE COMPANY* STILLWATER, MINNESOTA 55082 Jan 22, 1997 Dear Mayor and Council, !FRED, f 1 I JAN 2 4 1997 As you already know, our lease ends Sept of 1998. We are now in the process of liquidating some of our equipment. We would like to offer to you the following: 1- storage bulding located by the office 1- warehouse north end of property (...Fairbanks Type S platform scale 1O X70 ft 60 ton capacity Model 14- 3446 -25A complete with electronic instrument panel and printer purchased from Fairbanks new in 1991 lifetime warranty Scale has been state certified yearly If you have any interest in the above please respond back to me for the costs. We need to know ASAP for we will need to offer the equipment to other interested parties. Sincerely, Elayne Aiple Page 2 February 17, 1997 With regard to the items described in Aiple's letter, the two (2) buildings will become property of the City at the expiration of the term of the Lease. With regard to the Fairbanks Type S platform scale, it will be necessary to determine whether it has been annexed to and become affixed to the building or real estate, or whether it can be removed without material damage to the real estate. I would recommend that we have the engineers take a look at this scale to see whether it is personal property or has become a fixture. DTM/ds • • MAGNUSON LAW FIRM LICENSED IN MINNESOTA AND WISCONSIN THE DESCH OFFICE BUILDING 333 NORTH MAIN STREET • SUITE #202 • P.O. Box 438 • STILLWATER, MN 55082 TELEPHONE: (612) 439 -9464 • TELECOPIER: (612) 439 -5641 DAVID T. MAGNUSON RICHARD D. ALLEN MEMORANDUM TO: Nile Kriesel, City Coordinator FROM: David T. Magnuson DATE: February 17, 1997 RE: Aiple Lease Issues fR E-►oo c1 e__D o 2-- (� r to (p �> L- / / ? /q7 At your request, I have reviewed the letter from Aiple Marine received by the City on January 24, 1997, regarding the disposition of property subject to the Lease at the termination of the Lease scheduled for September 22, 1998. The letter identifies the "storage building located by the office" and the "warehouse located at the north end of the property" and in addition, a Fairbanks scale without an indication of whether the scale is attached to the real estate. The Lease distinguishes between "buildings and improvements" and "personal property such as cranes, derricks, overhead traveling cranes, hoppers, lifting apparatus and tools ". The Lease provides that at the termination of the Lease, the Lessee (Aiple) promises to "quit and deliver up the premises and any buildings and improvements which shall hereafter be erected, placed or made thereon" to the City. Personal property is treated differently, however, since the Lease provides that "personal property shall remain the property of the Lessee, removable upon termination of the Lease ". This separation between buildings and personal property is common in real estate leases. A grey area exists when some property has characteristics of both a building and personal property, such as plumbing fixtures. A guideline has grown up in the common law over the years to distinguish and describe real estate fixtures which become annexed to and part of the real estate and true personal property that is movable. The Courts have said that when personal property can be detached from the real estate without doing any material damage to the building or real estate, it is personal property, otherwise, the fixtures become part of the real estate. Serving the St. Croix Valley Area. February 13, 1997 Stillwater City Council c/o Nile Kriesel 216 Fourth Street North Stillwater, MN 55082 RE: Rivertown Art Festival, May 17 -18, 1997 The Stillwater Area Chamber of Commerce requests permission for the use of Lowell Park, as we have in past years, for the Rivertown Art Festival on May 17 & 18, 1997. In the event of flooding in the Lowell Park area, we request one of the following alternative locations in order of our preference: 1. The area east of the Territorial Prison, from the Prison building to Highway 95. 2. Second Street between Olive and Chestnut Streets. Thank you for your consideration. If you have any questions or concerns please call me at 439 -1352. Robert J. Enes Chair, Rivertown Art Festival RE/ks Brick Alley Building • 423 So. Main Street • Stillwater, Minnesota 55082 -5127 • (612) 439 -7700, Ext. 09 FROM :MINNESOTR BLUEPRINT 1Yt . I31'te DYt:a.l FAX To: TO 6124390456 2001 East 24th Street Minneapolis, MN 55404 1997,02 -10 1E:29 #102 P.01/01 Tim Moore Stillwater City Of Phone; Fax phone: CC: (612) 439 - 6121 (612) 439 -0456 Date: 2/10/97 Number of pages including cover sheet: REMARKS: ❑ Urgent ❑ For your review 0 Reply ASAP ❑ Please comment Pricing Confirmation 1 Each, Mayline 5 Drawer FIat File # 3315 $ 706.00 Tax $ 45.89 Freight $ 40.00 Total $ 79.E 1 Each, 37.5X60 Drawing Table With Tool And Plan Drawers 1 351 TA60 $ 738.00 Tax $ 47.97 Freight $ 34.00 Total $ 819.97 FEB -13 -97 01 :22 PM B &B OFFICE FURN B&B Office Furniture Services, Inc. 2020 Silver Bell Rd. • Suite 16 Eagan, MN 55122 (612) 686 -9404 • FAX (612) 686 -9405 To City of Stillwater Attn: Klayton Eckles 216 N. 4TH Street Stillwater, MN 55082 612 686 9405 P.03 QUOTATION Date: February 11, 1997 Project: Reception Station Fax: 439 -0456 We hereby submit this quote for the following: 3 'WM 31 Wall Mount 35.00 1 WM 61 Wall Mount 54.60 1 WM 43 Wall Mount 35.00 1 WM 15 Wall Mount 20.00 1 TSN 4336 Non Power Panel 148.24 1 TSN 4348 Non Power Panel 163.88 3 PC 43 Panel Connectors 9.52 1 SER 2429 Support End 40.12 2 CSBR Cantilevers 14.96 3 CSBL Cantilelvers 14.96 2 WTO 2448 Work Top 54.40 1 WTO 3690 Work Top 72.80 1 FC 4812 Flipper Cabinet 171,00 1 TL 36 Task Light 54.40 1 CT 36 Counter Top 53,72 1 CT 48 Counter Top 57.80 1 BBF 13oxBajlT"ile 220.00 Product Cost $1,408.72 Mn, Sales Tax 91.57 Install & Del. 1g ,00 Total $1,650.29 Thanks, Tidy Brunson 105.00 54.60 35,00 20.00 148.24 163.88 28.56 40.12 29.92 44.88 108.80 72.80 171.00 54.40 53.72 57.80 220.00 FEB -13 -97 01:21 PM B &B OFFICE FURN B &B Office Furniture Services, Inc. 2020 Silver Bell Rd. u Suite 16 Eagan, MN 55122 (612) 686 -9404 • FAX (612) 686 -9405 OUOTATION To: City of Stillwater Attn; Klayton Eckles 216 N. 4TH Street Stillwater, MN 55082 Fax: 439 -0456 We hereby submit this quote for the following: 2 TSN 6160 Non Power Panel 4 TSN 6136 Non Power Panel 1 TSN 6130 Non Power Panel 1 TSN 6124 Non Power Panel 8 PC 61 Panel Connectors 2 WM 61 Wall Mounts 2 WTO 2460 Work Tops 1 WTO 3690 Work Top 3 CSBR Cantilevers 3 CSBL Cantilevers 1 FC 6012 Flipper Cabinet 1 TL 60 Task Light 1 BBF Box./Box/File 1 KB Keyboard Thanks, Tim Branson 612 686 9405 P.01 Date: February 11, 1997 Project: Panel Area tos{+ r At m - 196.52 393,04 163.88 655.52 153.68 153.68 141.40 141.40 10.20 81.60 54.60 109.20 69.60 139,20 72.80 72.80 14.96 44,88 14.96 44.88 171.00 171.00 54.40 54.40 220.00 220.00 106.00 106.00 Product Cost $2,287,60 Mn. Sales Tax 148.69 Total $2,436.29 FEB -13 -97 01:22 PM B&B OFFICE FURN BSB Office Furniture Services, Inc. 2020 Silver Bell Rd. • Suite 16 Eagan, MN 55122 (612) 686 -9404 • FAX (612) 686 -9405 To: City of Stillwater Attn: Klayton Eckles 216 N. 4TH Street Stillwater, MN 55082 Fax: 439 -0456 612 686 9405 QUOTATION Date: February L3, 1997 Project: Work Station Area We hereby submit this quote for the following: 2 TSP 3136 Powered Panels 4 PC 43 or 31 Panel Connectors 1 TSP 6136 Powered Panel 1 TSP 6136 Powered Panel 1 TSP6148 Powered Panel 1 TSN6160 Non Powered Panel 5 PC 61 Panel Connectors 2 PC 6143 or 6131 1 FC 4812 or 6012 Flipper Cabinet 1 TL 48 Task Light 1 BBF Box/Box/File 3 CSBL Cantilevers 3 CSBR Cantilevers 1 WTO 3690 Work Top 2 WTO 2448 Work Top 2 BC Outlets 2 FT File/File Thanks, Tim Branson 190.64 9.52 206.28 163.88 224.88 196.52 10.20 14.00 171.00 54.40 220.00 14.96 14.96 72.80 54,40 7.20 200.00 Panel Cut Down 700.00 Product Cost $2,421.08 Mn, Sales Tax 157.37 Del. & Install 550.00 Total $3,828.45 381.28 38.08 206.28 163,88 224.88 196.52 51.00 28,00 171.00 54.40 220.00 44.88 44.88 72.80 108.80 14.40 400.00 P. 02 CITY OF STILLWATER MEMORANDUM • TO: Mayor and City Council *-.4/ FROM: Klayton Eckles, City Engineer • DATE: February 14, 1997 SUBJECT: Purchase of 3rd Floor Office Systems Furniture DISCUSSION The budget for City Hall included systems furniture upgrades for 2nd floor, it included none for 3rd floor. The Engineering budget includes $9,000.00 for purchase of systems furniture. The following quotes were received from B & B Office Furniture Services, Inc. and Minnesota Blue Print: ITEM COST Move, modify and upgrade existing systems $3,828. 45 Add drafting station $2,436.29 Drafting table $ 819.97 TOTAL: $7,084.71 These expenditures not only would modify the existing systems furniture but would add two new stations for the Engineering Department. In addition to these items, it is anticipated that approximately $1,400.00 will be required for a new table and chairs. The result would be a total of approximately $8,500.00 for engineering furniture, which is within the 1997 budget. It is highly desirable to purchase one brand of systems furniture for the entire 3rd floor. In a separate memo, the building officials are requesting the purchase of systems furniture from B & B Office Furniture as well. The only remaining systems furniture for 3rd floor is the secretarial station. As shown on the quote from B & B this can be supplied for $1,650.29. Although this is not part of the engineering budget, it is recommended that it be purchased at this time and charged to engineering. This could create a situation where the engineering furniture budget will be surpassed when the conference table is purchased. RECOMMENDATION Staff recommends that council approve the purchase of Systems Office Furniture from B & B Office Furniture Services, Inc. for $7,915.03 and authorized the purchase of a drafting table from Minnesota Blue Digital for a price of $819.97 as per the attached quotations. STAFF REQUEST ITEM DEPARTMENT PARKS MEETING DATE 2 -18 -97 DESCRIPTION OF REQUEST (Briefly outIine what the request is) Request to go out and get quotes for a new infield grooming machine FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Budgeted for under C/© Machinery for 1997 $15,000 ADDITIONAL INFORMATION ATTACHED YES NO x ALL COUNCIL REQUEST ITEMS MUST BE SUBMIT I ED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. SUBMI'1 "1 ED BY DATE 2 -10 -1997 STAFF REQUEST (DEPARTMENT PARKS MEETING DATE 2 -18 -97 DESCRIPTION OF REQUEST (Briefly outline what the request is) RUSTY FERGUSON WITH THE CANELAKES BALL TEAM IS REQUESTING A BALL TOURNAMENT AT THE LILY LAKE BALL FIELDS ON MARCH 1st AND 2nd FOR FUND RAISER. WINTER BALL TOURNAMENT WITH 6 TO 8 BALL TEAMS. THEY WILL FURNISH PORTABLE RESTROOMS AND BE SELLING 3.2% Beer. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) THERE WILL BE NO COST TO THE CITY, AND THEY WILL PAY THE $150.00 TOURNAMENT FEE TO THE PARKS DEPT. ADDITIONAL INFORMATION ATTACHED YES NO ALL COUNCIL REQUEST ITEMS MUST BE SUBMIT 1 ED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO TIE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. SUBMITTED BY , YG DATE — /G - 9 7 No. 97 -9 GENERAL CORPORATE LICENSE STATE OF MINNESOTA City of Stillwater County of Washington $40.00 WHEREAS, Kellison Company has paid the sum of Forty and 00 /IOOs Dollars to the Treasurer of said City as required by the Ordinances of said City and complied with all the requirements of said Ordinances necessary for obtaining this licenses. NOW, THEREFORE, By order of the City Council, and by virtue hereof the said Kellison Company, 3880 Laverne Avenue North, Suite 270, Lake Elmo, MN 55042 is hereby licensed and authorized to General Contractor for the period of one year starting May 22, 1996 and ending May 22, 1997 subject to all the conditions and provisions of said Ordinances. Given under my hand and the corporate seal of the City of Stillwater this 18th day of February A.D. 1997. Attest: Mayor: No. 97 -8 GENERAL CORPORATE LICENSE STATE OF MINNESOTA City of County of Washington $40.00 WHEREAS, Berwald Roofing Company, Inc. has paid the sum of Forty and 00 /100s Dollars to the Treasurer of said City as required by the Ordinances of said City and complied with all the requirements of said Ordinances necessary for obtaining this licenses. NOW, THEREFORE, By order of the City Council, and by virtue hereof the said Berwald Roofing Company, Inc., 2440 North Charles Street, North St. Paul, MN 55109 is hereby licensed and authorized to Roofing for the period of one year starting February 3rd, 1997 and ending February 3rd, 1998 subject to all the conditions and provisions of said Ordinances. Given under my hand and the corporate seal of the City of Stillwater this 18th day of February A.D. 1997. Attest: Mayor: •Iii t q ,,, .e.d,- 0-1 ..:0 ''rVHitlEt. 44 ,, 41. Itaki.,,,,47., S 1%1 5-. .,-:... urhish-thid install bullet resistant glass tcGuardview 500.kin'Rriiiii-ili2 'In 'mil nf 1/4 , . .. ,..,.,-1.-:-..t.....-0-1,':.,*,:?(3,---.1.A.•:.:::— --,, .-.:- , ..., „.... 4......._ _ ,,,, ,...,... ,.-,„-,12 t,.- t,...Z .,...--,„...,- --e-7, --..; -. • .,..7.-)' • • . .. •••• •-• .. r . . r rn g ;•-5,.-..,r3erriperecl.as shown on details •,1B/A11,,and 2B/A1,1:,, ,4,.tx,•1,.....1-,l'a,„;--si•:--.,,,-i-;:-, - , --I PA,:-:.F.W.`fii4-41t5e4pCNii9'v'''",6A •'''''.444t-re'°- 'r -''''''''''' :: (AddX43efitfeeje-1-- ..-'''?':''.:PAI*"; 41-'-)11.-2°., :t4.47:';7:;-:4.rd0119.1'..-":- '.1AV4-41:' 0 nginaiea l.,.„,..c.,......4...„.1,,_::‘-•,..F;•,--:,..,--.,...,..,..,,,,,;,:.,;,,,,,1::-F4.;;...',':,-.,-,?,.,,,•,,.sz:,tAti-:,-'5,1411,,...-1-91aViic.?'4-74.-'1414"-"tik-t.:;4444`'"4"Vi'..!'",.'":7-.."41:.:1'...1,-,1';".4',4=ir:el'41*pl-p4--f..rg-O"v"I'llt?-'::::4--. oy ..s, ...;:'!.::' '''rs*'' 2.- ..*',. t• i ';'.■ .'s -f.:_-'f ,-,:.cr4: tc5-.,..-i'..-;. t..'gi'-'...-ze•:,W17.-.14.:. -,,Ag,,A79-1sPat, fel--00-4,4,4-A t --- 1 -0-1"43,,ik- , ' ----- •-•,.,.-:,',......• •,,,,.,- ..-, ,_, - :•--, • -.;.• .4,,, .- -. ?' s'e —•,,. •••;,,>-',.1.:, ..,-,;:"■;;;,.1 ,..,,,,..1..,,,..:.%.,..:,.ri,,,,_ ,., ,. „. , . . , _ ‘ _. , .:. S.OZ. •;-:.:;,."..„..:- tr` .:.', - 1,27...., ‘ ''." •- .-; • ` . -.,„ -.:,:,ft,: `,:s.:11,,1%,-.4.,..**1:.?? ?-..1-1-ot ?t., .`.;:i‘..'''.,:, .;',1-71,N1 • ',44?‘„„-- , ,c,...-‘,' •,,,,,`-?- ',,::-.:?:. --,./,',.; ...,:-,, .''.. ,--,..,,,t:-.4-41 ?:-Tv. f: ;;;',. - - : ' '''??..;.1:' ''-' , -' . , .',..- ; .`" :' . t 1. -,„:-:.:,,-..; ,...-4:,..T.,,-„?4.;:-R-3--i---,.:,,S4-',';?= ,,/ ,7,-,...,-..7.> s, t.;•;11tAi ..,'"'4.‘k.,.:' '' t f.-r.1.! ,5....N,-,:t.,,....,:---,,,,-;;;q•-•,,i'Al.,-,,,C-f-T; wy., 25-2 .:::Furnish and install Sargent mortise key pad 4211 ver.INJ in doors 026A,1026B an .. --,-,11-1--- 008 in lieu of locksets.1, .. , le'7,-?.-..,--,,,c1,-,_•-•:--k--4-7-1,5'3,ii.::.,•,,i-i-s.,, ,:`,-.)•,-.,...,•,..i,-,,,•..-,:,..?..i.,,,'et,-5,..-...i,.,;_-..----:1---,1 2., - ,.., ; . N.: ..._..- • { . ,-, . : . . . (Add)(Dedtict)(NoChange) ?i,';','0.:--'-f.''. h• , :''•,•-.-•-1,•,':,.:f•;-_,....-:7:-. .4 .P.'Zt.i.,,..'.,-*-;). 11,1,•:,.. -. ■' '..e ::•:',.. : ' ,.1',..,tt:i7-:„ .1^1,'.' ..:,:';,.<.;',1 j.,, „:::,,, . ; .,..V. ^ ■ • ,.: ' .,..., - .• ,,, t_.- „ ..,., •-,. ' .41' • • .. li,..:; '.. ` --. '''',.1.' ;,'-;YF:.4-1-*.0...‘'. '4', " '''''`''' . Originated by :.'77. ' ' -::-..;:Z*St•:. .;.1.;.; • . .* . -?..i '' .,, ,•,,I.', 34,1 .,-, ';"' `*'.'" --'-e'-f''.1''' --'4'--:1-3-Approval --:, •:"4',-- :, , - -,. - -. , ,.-:;. "1,, /(•:' 4 .. ; '7 5:-z, . .:,,z-.:"..r-: -4 '-'..?.., .Y..- s: -:. .-.).. t, -' *:*-. • - " - * __,,„ ., , ..,. ., ,.: : , ...4., ... "..... _, . • . ■ ". •■:' ..Lf ' . ' ' `t, .-i•-••••:. - -::■ : .i. ' ',..":•'• . !.,.':,`:•..",A" ' r-,-.,-.1-4-L.- •.' .,.., -: ':::v:.-.,: 3=-- ,-: -b- - -.:-. - : . , 25-3. Existing vertical rain leader in City Hall is not of a equate size to drain the new roof..,,iy.;. • . -- Furnish and install a 5" ram leader to replace the existing Furnish an itemize cost , breakdown :.•::-.,-s-,,,- :- :. ,-, - ', '- , , . , •- ••• s. -,:•.•- • -.........„...v.„ ,, ,-6.,,,, ._ ,.• •,-• -:::: (Adc1)(6cdUct(14o dhiinge) 1.,-. ,• , . , . • .,---,-,-,..,,,,.::‘,,y/ • ,,- ,923.00 :5•;:',"a7 Originated by • - •- • - • _ • • .• , - • - • 25-4. Furnish and install a window guar (stair ). return to wail each eidel5f Pai „, • . ' . • Approval •••••- - (AddX-13ecitiet-X440-Ghaftgei- • • • - -••••,,,-, • -,- • • • - • _ Onginated by ',-; - - • - pproval 4 Y. • -.• ..• ' • ,018.00 25-5 In lieu of the above window guard furnish and insta11.11/2",x 1/4" steel rod stock across window "Opening .%•--Rod stock to be attached tomasortry,waLlsjspacirtg.-to match rallin Paint. - 7 • (Add)(Deduct)(No.Change) - • . Originated by _ . Attachinents: None 4C0 Sibley Street Sutte 500 Si. Paul. Miruieseta 55101 lei: 612222.3701 fax 612 222 4961 BWBR Na 95057.01 21-fau-fl . PR 25- Par 2 Exhibit A Res. 97 -49 RESOLUTION NO. 97-35 APPROVAL OF PROPOSAL REQUESTS NOS. 25 CITY HALL BUILDING PROJECT NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that Proposal Requests (Change Orders) No. 25, attached as Exhibit A, are hereby approved; and the appropriate councilmember and staff are hereby authorized to sign the necessary forms. Adopted by Council this 4th day of February, 1997. Attest: ile Kriesel, Deputy City Clerk • RESOLUTION NO. 97 -49 RESCINDING RESOLUTION 97 -35 APPROVAL OF PROPOSAL REQUEST NO. 25 CITY HALL BUILDING PROJECT BE IT RESOLVED by the City Council of Stillwater, Minnesota, that Resolution No. 97 -35 attached as Exhibit A, is hereby rescinded. Adopted by Council this 18th day of February, 1997. Attest: Morli Weldon, City Clerk Jay Kimble, Mayor • • RESOLUTION NO. 97 -48 APPROVAL OF CHANGE ORDER NO. 1 TELECOMMUNICATIONS SYSTEM, CITY HALL BUILDING PROJECT NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that Change Order No. 1 (attached as Exhibit A) for telecommunications system for the City Hall Building Project, is hereby approved; and the appropriate councilmember and staff are hereby authorized to sign the necessary forms. Adopted by Council this 18th day of February, 1997. Attest: Morli Weldon, City Clerk Jay Kimble, Mayor 114 D1 4JCP4JtJUCJ '� t S.A..- , anom.. T e U a e a Y e Y Y 1 e A T 1 ON9 Science Center Drive Hope, MN 55428 612/504-3000 • fax 612/504-3030 E -mail: vicomevicomtel.com PROPOSAL Page NO Pages Webstte: htted/www rcigmatel.rnrn PROPOSAL SUBMITTED TO CITY OF STTI.I.WATF,R PHONE NO. (612) 439 -6121 DATE FEBRUARY 7, 1997 STREET 216 NORTH FOIJRTH STRRF.T INSTALLATION ADDRESS SAME CITY, STATE AND ZIP CODE STILLWATER, MINNESOTA 55082 ACCEPTANCE OF PROPOSAL: The above prices, specification and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. e understand this Proposal including the terms and conditions hereof, contains the plefe and final areement, quotation, or repreenttions. No modfications of any of erms and conditions herein stated, wig be binding upon Worn, Incorporated unless e in writing and signed by an authorized signatory. S A R RAN DY OLSON RANDY CUSTOMER CONTACT NILES KRFSEU BARB WHITE JOB PHONE II - WE HEREBY SUBMIT SPECIFICATIONS ANO ESTIMATES FOR THE FOLLOWING EQUIPMENT OR SYSTEMS ON TERMS ANO CONOITICNS SET FORTH HEREIN: CHANGE ORDER NUMBER ONE 1 ICS VS PIM-UA PROGRAM INTERFACE MODULE CAPABLE OF UP TO 64 PORTS 1 INTERNAL BATTERY TO PROVIDE 30 MIN. OF SACK -UP 1 PN- BS00 -B BUS INTERFACE FOR PIM 0 TO PIM 1 1 PN- BS01 -B W /CA INTERFACE FOR PIM EXPANSION 10 PN -4LCD 4 -PORT ANALOG STATION CARDS FOR UP TO 40 CIRCUITS 2 PN -4DID 4 -PORT DID INTERFACE CARDS 30 ETJ -1 HM-1 NEC DTERM SERIES 111 ANALOG TELEPHONES T tr . _ i •► • 30 days FREE programming changes ONE (1) YEAR OF VICOM'S PREMIUM SERVICE COVERING PARTS, MAINTENANCE AND LABOR WE PROPOSE hereby to furnish you the above materials and labor - complete in accordance as specified herein, for the sum of: EIGHT THOUSAND THREE HUNDRED FOURTY -NINE DOLLARS AND 45 CENTS ($8349.45) Payment to be made as follows (plus applicable taxes): 25% DOWN BALANCE i) UE UPON COMPLETION My alterations or deviation from above epeciffcatlona Involving extra coda. will be executed only upon written orders. and wig become an extra charge over and above the price stated in this Proposal. Ali agreements contingent upon strikes, accidents or delays beyond our control. Buyerttessee is required to cony tire, tornado and dher necessary Insurance. This Proposal subject to credit approval by Vicom. Incorporated. Acknowledgment and acceptance of this order must be made by an authorized of Vicom, Incorporated, by signing the original of This Proposal and thereof to the Customer. This Propoeal is conditional upon acceptance contained herein, which cannot be altered, amended or modified without permission of Vicom, Incorporated. in writing. Prices and specification change without notice should this proposal not be accepted within thiM date hereof. VICOM signatory resuming a copy cf the tams the express are subject to (30) days of the 1 • p Authorized J signature `► 1'' ACCEPTANCE OF PROPOSAL: The above prices, specification and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. e understand this Proposal including the terms and conditions hereof, contains the plefe and final areement, quotation, or repreenttions. No modfications of any of erms and conditions herein stated, wig be binding upon Worn, Incorporated unless e in writing and signed by an authorized signatory. (Co. Name) Signature (Indud and raot Date: 2/10/97 TELECOMMUNICATIONS CUTOVER FEBRUARY 14, 1997 SCHEDULE 1. Wednesday, February 12th negotiate service cutover time with USWest; 2. Wednesday /Thursday 2/12 & 13 Complete any last minute cabling /numbering, etc; 3. Thursday 2/13 place new telephone sets; 4. Thursday 2/13 place new telephone switch; 5. Friday 2/14 Coordinate service cutover; 6. Friday /Tuesday 2/14 & 18 Train employees on telephone set usage; 7. 2/18 -21 I will schedule time for the City for during the first week of service to be available to employees for telephone questions; 8. Price similar voice mail systems and prove connectivity and cost benefits to use Washington County CCIS network VS City purchase of independent voice mail and call accounting system; 9. Time table will be directly affected by Washington County's telephone switch upgrade at the Government Center. Work with Washington County to establish time table for CCIS voice network connectivity to the city offices to allow 4 -digit dialing, voice mail service, and call accounting; 10. March 97 Write an agreement for voice services between the City of Stillwater and Washington County for voice mail and long distance services; 11. March 97 Collect information from City employees and departments regarding voice mail needs and interests; 12. March /April 97 Program the City voice mail needs into Washington County voice mail system; 13. March /April 97 Implement connectivity between the city and county; 14. March /April 97 Train City employees on use of voice mail system; 15. Ungoing services. Coordinate ongoing telephone and voice mail services with the City of Stillwater. 4IV° • • WASHINGTON COUNTY INFORMATION SERVICES GOVERNMENT CENTER 14900 61ST STREET NORTH, P.O. BOX 6 - STILL AT R, MINNESOTA 55082-0006 6 Office : (612) 430 -6420 Facsimile Machine: (612) Help Desk: (612) 430 -6411 DATE: February 10, 1997 TO: Nile Kriesel Marcy Cordes FROM: Barb White SUBJECT: Telecommunications Service Mike Gripentrog IS Director "Service Through Technology and Teamwork" Cutover Scheduled for February 14, 1997. I hope you are looking forward to the installation of your new telephone system Valentine's Day, Friday, February 14th! USWest will let us know Tuesday or Wednesday, exactly what time our cutover of USWest service will begin on Friday the 14th. The USWest service cutover time will determine what time your new telephone sets will go live on your desktops and old sets may be picked up. Please call if you have questions! I will be available at the City offices on Thursday, February 13th for part of the day and all day on Friday the 14th to coordinate USWest, Vicom, Teltronix and our City of Stillwater employee group. In our original pricing and calculations the City offices were planning to connect to Washington County via a T -1 line to accommodate 4- digit dialing and voice mail service. Washington County's telephone upgrade is going to the Board of Commissioners on Tuesday, February 11, and will not be installed until March 17th, at the earliest. Moving forward to the new telephone system will be a very cost effective way for the City to move employees through the building temporarily as the remodeling process moves ahead. We will look ahead to coordinating with Washington County as they move ahead in their plans. The City will need to purchase a second piece (PIM) for the NEC 2000 telephone system for two reasons: 1. We originally planned to keep only a few of the city's business lines and now will need to maintain all 16 until we can go on line with the Washington County CCIS voice network, and City of Stiliwater's data network can support a modem pool through the new data network. Until then it will be important for the City to have enough room to support itself over its own telephone system ; 2. I miscalculated on the original quotation in that only four single line phones fit on a single line /analog card not the twelve that we had originally discussed which increases the amount of cards needed, the cost, and the space the cards occupy on the switch. The PIM is a good investment for the City of Stillwater. As we add additional service locations and additional employees we would have had to add it eventually anyway, it will cost the city less to install at this time instead of paying to rework the switch later, after it is installed. The cost of the PIM and the additional cards to support the extra lines is $2,256.00. Also, the single line telephone sets that were $60.00 were discontinued and their replacement is $68.00 each. I have 30 phones on order with the 10 cards that will support them and leave room for faxes and modems for the total of $6,093.45. The total amount is $8,349.45 shown on the attached. Printed on Recycled Paper 30% Post Consumer Waste EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION f7P 22 -1. Install W8 window, which was not installed in north wall of Room 204, in north wall of Room 203 directly below window W7. (Add)(12640000pAtitof 296 7 Originated by Approval 22 -2. Carry gypsum board partitions with gypsum board one side to structure above at the following locations: Partition between Room 026 and 008. Partition between Room 026 and 007 Partition between Corridor 163 and Rooms 161 and 162 Partition between Room 162 and 166 Partition between Room 161 and 162 Partition between Room 223 and 225 Partition between Room 218 and 223 Partition between Room 316 and 319 Partition between Room 316 and 315 Partition between Corridor 318 and Rooms 315 and 316 Partition between Rooms 315 and 308 (Add) (1 ri OXW SC $ q g ��(o Originated by Approval Attachments: None 6 2 END PROPOSAL REQUEST 22 r • .00 SPde2 Save, Suite 5W St. Pau:. Minnesota 35101 tel: 612 222 -7701 he 612 222 41561 HWHR Nn.95057.111 ll- Dec -96 PR 22. Page 2 • 24 -8. Furnish and install photo eye with reflector on two (2) overhead doors east side of Fire Station. --- c6-o o ZZ- .f., mac- -,- `'y/ f- &-2 . t --6z (Add)(Ccduct)(Nc Changc) __.)Q., ,c, �%G - ``?� $ 364.00 Originated by Approval Attachments: PR24 -A1, PR24 -A2. END PROPOSAL REQUEST 24 • 4(X) Sihlev Saeet Suite 500 St. Paul. Muurso a 55101 tel: 61= _:.3701 (le 612 '-'-'- .8961 BWBR No. 95057.01 9•1ao.97 PR 24- Page 3 r -a\ 24 -1. Lobby #113 /Corridor #122 and Lobby #305 /Corridor #318. Eliminate checkerboard ,/ VCT pattern. All field VCT to be VCT -1. 3" x 3" VCT accents to be VCT -2 in lieu of VCT -3. (Add)( )~) Originated by Approval 24 -2. Provide enclosure of platform lift in Room 214, Council Chamber. Enclosure to match wall panels. See attached sketches PR24 -A1 and PR24 -A2 for extent of enclosure. (Add)70 ) Originated by Approval 24 -3. Revise Room 117, Animal Control A. Wrap interior of room with 4" solid core concrete block walls. B. Provide suspended gpbd ceiling with 4" of sound absorbing insulation above gpbd. C. Reverse door 117 to open to left vs. right. D. Move door 117 4" from southwest corner. L� (Add)i Originated by Approvl 24 -4. Revise Room 171, Squad Room A. Opening in wall connecting to Corridor 106 in the northeast corner of the room shall be deleted _ -e7 5 `r )(Deduct $ ) /• Originated by Approval 24 -5. Room 169, Investigator: Delete door 1698. )(Deduct)c $ I�9 Originated by Approval 24-6. Room 102, Property Intake: Remove and patch vent at north wall. (Add)(46460(446V646, Originated by Approval 24 -7. Furnish and install wall hung toilets in Rooms 315 and 316 in lieu of floor mounted. (Add)(Deduct)( No Change) $ 366.00 Originated by Approval / 4 • 400 Sibley street Sum 500 St. Paul. Minnesota 55101 tel: 612 =.3701 fax 612 222 .8961 BWBR. No. 95057.01 9- Jaa -97 PR 24- Page • 25 -1. Furnish and install bullet resistant glass, Guardview 500, in Room 112, in lieu -of 1/4" tempered as shown on details 1 B /A11 and 2B/A11. dd)(Deduct)(No C-hange-) A 4 $ 2,907.00 riginated by Approval 25 -2. Furnish and install Sargent mortise key pad 4211, lever LNJ in doors 026A, 026B and 008 in lieu of locksets. -if-Z ' L- — (Add) (XXSM W10- /�? o0 $ .� Originated by Approval 25 -3. Existing vertical rain leader in City Hall is not of adequate size to drain the new roof. Furnish and install a 5" rain leader to replace the existing 3 ". Furnish an itemized cost breakdown. — — (Add)(Dcduct)(No Change-) $ 1,923.00 Originated by Approval 25 -4. Furnish and install a window guard (stair A). Guard to be same profile as stair railing and to return to wall each side of window. Paint. - -s --e - Jo c-- (Add)(Deduct)(No Change) $ /z-z egz Originated by Approval • 25 -5. In lieu of the above window guard, furnish and install 11/2" x 1/4" steel rod stock across window opening. Rod st ck to be attached to masonry walls , spacing to match railing. Paint. -- 0._:.3&"4--,--..L.. — Lc>0....L`-.4- E-- (Add)(Deduct)(No Change) $ //<4 Originated by Approval Attachments: None 1111/) Sibley Sheet suite 500 Paul. Mitunaota 55101 tel: 612 2222 -3701 (u 612 2_22.8961 To i69 7S1(7 END PROPOSAL REQUEST 25 BWBR No. 95057.01 21- Jan.97 PR 25- Page 2 CITY HALL PROJECT SUMMARY OF APPROVED CHANGE ORDERS February 18, 1997 General- No. 1 5,500 No. 2 (PR 1 thru 8) 22,426 No. 3 (PR 9) 32,120 No. 4 (PR 10) 2,151 No. 5 (PR 11 & 12) 20,158 No. 6 (PR 13 thru 16) 21,483 No. 7 (PR 17 thru 19) 9,296 No. 8 (PR 20, 21 and 23) 625 Total General $113,759 Audio Visual - AV #1 550 AV #2 555 AV #3 - 0 - Total Audio Visual $1,105 Total $114,864 SCHEDULE A OWNERS CONSTRUCTION ITEMS Original Estimate Current Estimate State surcharge 3,500 1,300 SAC /WAC 3,000 - Water hook -up fees 500 Site survey 1,300 1,300 Soil tests 1,632 1,632 Concrete testing 10,000 10,000 Janitorial clean-up 1,000 1,000 Builder's Risk insurance 4,200 2,834 Asbestos removal 25,000 29,676 Furniture 66,000 70,000 Audio /visual 90,000 110,000 Rental and storage 10,000 5,000 Architectural 410,000 407,000 Bonding /financing 50.000 50.000 Total 676.132 689.742 CITY HALL PROJECT CONSTRUCTION COST UPDATE February 18, 1997 Original Cost Estimate General Construction $3,238,512 Other 676,132 Contingency 161,925 Total Original Estimate $4.076.569 *********************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Current Estimate General Construction: Base bid - Additions - Approved change orders General (Schedule B)- No. 1 thru 8 AV No. 1 thru 3 113,759 1.105 $ 3,238.512 Total approved 114,864 Pending change orders - PR #22 *12,823 PR #23 *2,860 PR #24 *7,547 Vicom #1 (telephone system) *8,349 Fire Station exhaust * *56.748 Total Pending 88.327 Total Additions 203.191 Total General Construction $3,441.703 Other: Owners Construction Items- (Schedule A) 689.742 Total Current Estimate $ 4331,445 * Recommended for approval this meeting (2/18/97). * * To be determined at a later date. • MEMORANDUM TO: Mayor and Council FR: City Coordinator RE: Proposal Request Nos. 22, 24 and & 25 and Vicom No. 1 DA: February 14, 1997 Discussion: Accompanying this memo are Proposal Request Nos. 22, 24 and 25 (general construction) and change order No. 1 for Vicom (telephone system), City Hall project (along with supporting documentation) for your approval. I have also included an update of the Construction costs. For your information I am recommending that items 24 -3 (construction of a sound proof and water proof space to house animals) and 25 -4 (guard for window in north stairway between 1st and 2nd floor) not be approved at this time and they have been removed from the requests. The reason for removing the items is workmanship and price. I will be discussing this further with the Architect and Construction Manager. For the general construction and except for item #22 -1 (addition of a window for my former office which will be Marci's office) the items requested were not part of the original specifications but are needed. The Vicom change order is necessary because the original estimate of phones and line capacity were miscalculated. Finally, it appears that the council chambers will not be available for meetings for at least three more months because the chambers will be occupied by Administration staff. I know you are not very happy about this situation, however all of the other offices (including the conference rooms on the 3rd floor and the fire hall) will be occupied until the 1st and 2nd floors are done - there just isn't any other space available at the site.. Recommendation: Approve Proposal Request No.'s 22, 24 & 25 and change order No. 1 for telephone system. Treadway Graphics Truck Utilities UWS Walley Trophy alley View Microsystems Viking Office Supplies Wal Mart Washington County Watson, Dennis Wearguard Wipers & Wipes Wood, Monroe Wybrite Yocum OH Zee Service Ziegler Zoller, Steve • • DARE Items Parts Garbage Hauling Plaque Computer Office Supplies Film Recording Fees Computer Programming Uniforms Towels Safety Boots Service Agreement Oil /Repairs Medical Supplies Parts Film 84.88 144.37 308.70 73.99 3,175.83 120.90 19.26 48.15 415.00 100.42 76.15 63.89 2,013.00 490.39 17.30 42.81 19.40 Len's Family Store Lind, Gladys Lucent Technologies MA Associates MAMA Magnuson, David Maxim Technologies McGladry & Pullen McNamara, Shiela Met Council Met Council MII Life /Select Account MII Life Miller Excavating Minn Comm MFAPC Northern Hydraulics MN CPV Program Minnesota Bookstore M.O.C.I.C. Munici -Pals North Star International Trucks Northwestern Tire Pointe Business Printing Polfus Implement Primenet RDO Equipment Redland Insurance Co. Reedsburg Hardware Rose Floral Russell, Steve Schaubach, Shelly Short - Elliott- Hendrickson StarTribune State of Minnesota St. Croix Animal Shelter St. Croix Car Wash St. Croix Office Supplies St. Joseph Equipment St. Paul Pioneer Press Stillwater Area High School Stillwater Gazette Stillwater Petty Cash Stillwater Towing Suburban Lighting T.R. Systems Teltronix Thompson Hardware Todays Technology Tousley Ford Tower Asphalt Soap Property Purchase Maintenance Cleaning Supplies Dues /Labor Relations Svcs. Legal Services 1996 Streets Professional Services Mileage /Parking March Sewer Service January SAC Charges Participant Fee Term Life Demolish House /Haul Sand Pager SErvice 1997 Dues Marker Kit/Brake Controller Membership Career Opportunity Bulletin 1997 Dues Membership Parts Core for Tire Report Covers Bearings /Scraper Blade Internet Project Parts Flood Insurance Renewal Hooks Plant Extension Cord Mileage /Parking Consultant Services Employment Ads CJDN Connect/Operations January Boarding Fees Wash Squad Cars Paper/Wall Files Heater and Fork for Loader Employment Ads Web Hosting Publications Coffee /Meal Tow Car Replace Lights Software/Training Telecommunications System Hardware Cleaner Power Steering Hose U.P.M. Mix 19.18 927.00 188.79 129.48 3,628.00 4,950.83 450.00 1,075.00 19.80 91,517.00 2,499.75 158.10 1,456.56 9,405.07 36.74 35.00 85.17 350.00 40.00 150.00 10.00 13.36 3.84 350.00 137.55 59.90 69.75 4,825.00 120.78 43.28 15.99 18.00 21,575.00 1,142.00 390.00 181.05 62.86 624.47 2,971.35 373.14 180.00 153.00 79.59 26.63 50.00 6,645.00 6,919.34 10.71 209.77 28.48 63.99 LIST OF BILLS EXHIBIT "A" TO RESOLUTION 97-47 •Ace Hardware American Linen Supply Ameridata Amoco Sprint Ankeny Kell Aspen Mills Baldwin, Herb Business Equipment Brokerage Brockman Trucking Cargill Salt Camas Shiely Capitol Communications Car Quest Cargill Salt Catco City of Bayport City of Maple Grove City of Stillwater Chamber Clareys Community Volunteer Service Copy Cat Courier Croixland Excavating Cys Univorms DAC Industries Dahlgren, Shardlow, Uban D.J.'s Municipal supply Ecolab Emergency Apparatus Empson Archives Fina Fina Fleet Fueling Folz, Freeman, Dupay & Assoc. Franklin Quest G &K Service Gazette Global Government Training Service Harrison, Sharon IIMC J. P. Cooke Co_ Jansens Cleaning Service Johnny's TV Lake Country Door Junker Sanitation Kangaroo Self Storage LMC Insurance Trust LMC Insurance Trust Misc. Hardware Towel Service Computer /Printers /Monitor Gas /Diesel Professional Services Uniform Belts Consultant Services Calculator Trailer Rental Salt Sand Repair Portable Auto Parts Salt Brake Parts /Seals Storage TUG Mailing Dues Donation Parts Donation Copying Service Publishing Haul Snow Uniforms Supplies Stillwater AUAR Hooks/Tow Chain /Binders Pest Removal Repairs Maps Fuel Fuel Professional Services Planner Uniforms /Rugs /Mops Employment Ads Printer Cable/Tapes Conference Fee Data Cartridge Membership Fee Dog Tags Maintenance Copy Video Tape Repair Door February Garbage Payment Storage Premiums Workers Comp. 148.72 31.96 4,152.29 6,658.38 24,435.03 35.86 2,268.07 180.52 181.04 1,987.06 1,671.79 75.00 209.87 2,873.79 540.81 1,055.00 24.00 6,000.00 81.65 3,000.00 1,948.34 151.20 2,131.25 632.92 104.58 19,581.21 386.58 219.36 707.59 80.00 92.15 554.73 3,866.00 104.53 1,624.34 144.00 112.15 150.00 17.03 80.00 36.89 1,164.03 21.30 60.00 93,572.66 204.00 46,431.25 18,147.50 H O �. rD ry ry " Q t City of Stillwater, Minnesota 0▪ .0 (D ((DD C7 C, tr N m rn O 0 cry 0 1 AWARD OF FINANCIAL REPORTING ACHIEVEMENT b CQ Ct▪ i ► ► „I 1 � I I o CD CD C E. C rD as 5. 0 pa 0 0 O . • GOVERNMENT FINANCE OFFICERS ASSOCIATION 180 North Michigan Avenue, Suite 800, Chicago, Illinois 60601 312/977- 9700 • Fax: 312/977 -4806 February 4, 1997 The Honorable Jay Kimble Mayor City of Stillwater 216 North Fourth Street Stillwater, Minnesota 55082 Dear Mayor Kimble: We are pleased to notify you that your comprehensive annual finan- cial report for the fiscal year ended December 31, 1995 qualifies for a Certificate of Achievement for Excellence in Financial Reporting. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. When a Certificate of Achievement is awarded to a government, an Award of Financial Reporting Achievement is also presented to the individual designated by the government as primarily responsible for its having earned the certificate. Enclosed is an Award of Financial Reporting Achievement for: Diane Deblon, Finance Director. The Certificate of Achievement plaque will be shipped under sepa- rate cover in about eight weeks. We hope that you will arrange for a formal presentation of the Certificate and Award of Financial Reporting Achievement, and that appropriate publicity will be given to this notable achievement. To assist with this, a sample news release and the 1995 Certificate Program results are enclosed. We hope that your example will encourage other government offi- cials in their efforts to achieve and maintain an appropriate standard of excellence in financial reporting. Sincerely, GOVERNMENT FINANCE O FICERS ASSOCIATION Stephen J. Gau hier Director /Technical Services Center SJG /kas Enclosures WASHINGTON OFFICE 1750 K Street, N.W., Suite 650, Washington, DC 20006 202/429 -2750 • Fax: 202/429 -2755 February 4, 1997 Stillwater Council Mtg. 97 -5 Resolution No. 97 -43, Resolution Receiving the Feasibility Report for the Fourth Street Ravine Storm Sewer Improvements (L.I. 9606 -1) Resolution No. 97 -44, Resolution Receiving the Feasibility Report for the Hazel Street Storm Sewer Improvements (L.I. 9610) Resolution No. 97 -45, Amending Resolution No. 96 -141 Related to Funds for the Levee Wall Proj ect. Resolution No. 97 -46, Approving Purchase of Fire Department Vehicle 10 • • • • • February 4, 1997 Stillwater Council Mtg. 97 -5 Council directed that staff from the Police Department and Public Works meet with the property owners and the school and to make a recommendation to Council regarding the parking issues on Oak Street between Greeley and William. COUNCIL REQUEST ITEMS Councilmember Zoller asked City Engineer Eckles if a contingency plan is prepared in case of flooding and if the levee wall would withstand a flood. City Engineer Eckles responded that the City does have a flood plan and that the new levee wall should withstand the flood. He also stated that the Corps of Engineers are responsible for levee wall construction and should the levee be washed away it would be the Corps responsibility to replace the levee wall. ADJOURNMENT Motion by Councilmember Bealka, seconded by Councilmember Thole to adjourn to executive session at 10:20 p.m. All in favor. Attest: City Clerk Mayor Resolution 97 -34: Directing Payment of Bills. Resolution 97 -35: Approval of Proposal Request No. 25 - City Hall Project Resolution No. 97 -36, Approval of Agreement between City of Stillwater and Larry L. Johnson & Associates, Inc. Resolution No. 97 -37, Reapportionment/Removal of assessments for L.I. 284 and L.1. 307 against Parcel No. 9028 -2320. Resolution No. 97 -38, Supporting the construction of new bridge Resolution 97 -39, Approving Subdivision of Interlachen 4th Addition, Outlot B, Except the East 90 feet Resolution No. 97 -40, Appointing Member to Downtown Parking Commission Resolution No. 97 -41, Resolution Receiving the Expanded Feasibility Report Regarding Lily Lake Storm Water Treat (L.I. 9613) Resolution No. 97 -42, Resolution Receiving the Feasibility Report for the Oak Glen Addition to Stillwater Detention Pond No. 3 Emergency High Water Overflow Improvement (L.I. 9623) 9 February 4, 1997 Improvements (L.I. 9610) Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays: None Stillwater Council Mtg. 97 -5 Motion by Councilmember Cummings, seconded by Councilmember Thole directing staff to provide options and financing methods for the above Capital Outlay Projects (L.I. 9613, L.I. 9623, L.I. 9606 -1, and 9610) and present those findings at the workshop on February 18, 1997. All in favor. 5. 1996 Transfers Finance Director Deblon addressed the issue of 1996 Transfers. Motion by Councilmember Thole, seconded by Councilmember Bealka, directing Finance Director Deblon to make the 1996 Transfers from Fund Nos. 500, 501, 502 and transfer from the General Fund until the MSA and Special Assessment Bond Funds are received. 6. Resolution related to funding of Levy Wall Project Motion by Councilmember Thole, seconded by Councilmember Cummings, adopting Resolution No. 97 -45 amending Resolution No. 96 -141 Related to Funds for the Levee Wall Project. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays: None PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS /REQUESTS 1. Light Pollution - Laurie Maher Council directed Community Development Director Russel to review request and report back to Council. 2. Liquidating Equipment - Aiple Marine Company Council directed staff review the equipment list that Aiple Marine Company is liquidating to see if there is any City need for the equipment and report back to Council. 3. Parking Problem - Tom & Mary Huelsmann - Larry & Debbie Belisle 8 r • • • • • February 4, 1997 Stillwater Council Mtg. 97 -5 Water Treatment Improvements. Motion by Councilmember Thole, seconded by Councilmember Bealka adopting Resolution No. 97 -41, Receiving the Expanded Feasibility Report Regarding Lily Lake Storm Water Treat (L.I. 9613) Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays: None Oak Glen Addition to Stillwater Detention Pond No. Emergency High Water Overflow Consulting Engineer Hahn presented the expanded feasibility report for Oak Glen Addition to Stillwater Detention Pond No. 3 Emergency High Water Overflow Improvements. Motion by Councilmember Thole, seconded by Councilmember Cummings adopting Resolution No. 97 -42, Resolution Receiving the Feasibility Report for the Oak Glen Addition to Stillwater Detention Pond No. 3 Emergency High Water Overflow Improvement (L.I. 9623) Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays: None Fourth Street Ravine Storm Sewer Consulting Engineer Hahn presented the feasibility report for Hazel Street Storm Sewer Improvements. Motion by Councilmember Thole, seconded by Councilmember Bealka, adopting Resolution No. 97 -43, Resolution Receiving the Feasibility Report for the Fourth Street Ravine Storm Sewer Improvements (Li 9606 -1) Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays: None Hazel Street Storm Sewer Consulting Engineer Dave Hahn presented the expanded feasibility report for Hazel Street Storm Sewer Improvements. Motion by Councilmember Thole, seconded by Councilmember Bealka, adopting Resolution No. 97 -44, Resolution Receiving the Feasibility Report for the Hazel Street Storm Sewer 7 February 4, 1997 Stillwater Council Mtg. 97 -5 Duane Kell, Ankeny Kell Architects, presented Council with the latest rendering of the sports complex site. 2. Downtown Parking Commission Community Development Director Russell stated that Patrick Anderson had resigned from the commission and that Kevin LaCasse has submitted a letter of application to be appointed to the Commission. Motion by Councilmember Cummings, seconded by Councilmember Bealka accepting the resignation of Patrick Anderson. All in favor. Motion by Councilmember Bealka, seconded by Councilmember Thole adopting Resolution No. 97 -40, Appointing Kevin LaCasse to Downtown Parking Commission. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays: None Community Development Director Russell informed the Council that the Downtown Parking Commission requests that Council set up a date and time for a workshop. Council set a work shop date of March 4, 1997 at 4:30 p.m. with the Downtown Parking Commission. 3. Stillwater Bridge Ed Cain, Legislative Associates, presented Council with a resolution stating the Council's support for the construction of the bridge crossing of the St. Croix River at the location identified as the preferred site. Motion by Councilmember Thole, seconded by Councilmember Cummings adopting Resolution No. 97 -38 supporting the construction of the bridge etc. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays: None 4. Feasibility studies: Lily Lake Storm Water Treatment Consulting Engineer Hahn presented the expanded feasibility report for Lily Lake Storm 6 • • • • February 4, 1997 Stillwater Council Mtg. 97 -5 Motion by Councilmember Thole , seconded by Councilmember Zoller, adopting Resolution 97- 39, Approving Subdivision of Interlachen 4th Addition, Outlot B, Except the East 90 feet, with the Planning Commission conditions. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays: None 2. Case No. SOAf96 -1. - Comprehensive Revision of the Subdivision Requirements. Mayor Kimble opened the public hearing. Community Development Director Russell reviewed proposed comprehensive revision of the subdivision regulations. Mayor Kimble stated he objected to a standard of a 600 foot block in a town with 300 foot blocks. There were no requests to be heard. Mayor Kimble closed the public hearing. Motion by Councilmember Thole, seconded by Councilmember Zoller to have first reading of ordinance amending the City Subdivision Code Ordinance. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays: None UNFINISHED BUSINESS 1. Annexation Area Deposit and Financing Finance Director informed the Council that staff will have a recommendation for Council at the February 18, 1997 meeting. Motion by Councilmember Thole, seconded by Councilmember Zoller to table discussion of annexation area deposit and financing options until the February 18, 1997 meeting. NEW BUSINESS 1. St. Croix Valley Sports Complex. Community Development Director Russell provided an update on the St. Croix Valley Sports Complex. 5 February 4, 1997 Stillwater Council Mtg. 97 -5 Ayes: Councilmembers Bealka, Cummings, Thole, Zoller, Mayor Kimble Nays: None CONSENT AGENDA* Motion by Councilmember Bealka, seconded by Councilmember Thole approving the Consent Agenda. Ayes: Councilmember Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays: None 1. Resolution 97 -34: Directing Payment of Bills. 2. Purchase of Upgrade for Computer - Planning Dept. 3. Contractors Licenses: Lennon Excavating Inc. (New) 4. Fourth Certified Government Grant (CLG) for Dutchtown Architectural Survey 5. Purchase of HP Plotter - Engineering Dept. 6. Purchase of Five Drawer Flat File Plan Holder - Engineering Dept. 7. Authorization for exemption from lawful gambling license - St. Croix Catholic School 8. Resolution 97 -35: Approval of Proposal Request No. 25 - City Hall Project 9. Staff Request - Planning Conference - Planning Dept. 10. Request for payment of services - Legislative Associates PUBLIC HEARINGS 1. Case No. SUB /97 -1 - Subdivision of Interlachen 4th Addition, Outlot B,_except the east 90 ft. Mayor Kimble opened the public hearing. Community Development Director Russell reviewed the request. Mr. Jim Peterson, Trail Head Development, presented additional information on the request. Mr. Art Gill, 302 Darrell Ct. expressed concern that the development of this property would increase the level of the lake and wanted to know what precautions would be taken by the City. Community Development Director Russell explained that the City requires the final approval of plans including grading and erosion control and plans of existing vegetation and removal of vegetation. Mayor Kimble closed the public hearing. 4 • • • • February 4, 1997 Stillwater Council Mtg. 97 -5 CITY COUNCIL MEETING NO. 97-5 CITY OF STILLWATER February 4, 1997 RECESSED MEETING 7:00 P.M. The meeting was called to order by Mayor Kimble at 7:00 p.m. Present: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Also Present: City Coordinator Kriesel City Attorney Magnuson Finance Director Deblon Community Development Director Russell City Engineer Eckles Consultant Engineer Dave Hahn Administration Secretary Diane Ward Press: Chris Baldus, Stillwater Gazette Julie Kink, The Courier APPROVAL OF MINUTES Motion by Councilmember Thole, seconded by Councilmember Zoller approving the January 21, 1997 Special, Regular, as amended, and Executive Session Minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Council addressed the request to reduce /remove assessments on Parcel #9028 -2320 that were levied as part of L.I. 284 (Myrtle St. Drainage Project) and L.I. 307 (Myrtle Street Rehabilitation Project) Councilmember Thole suggested that the assessments against Parcel #9028 -2320 be reapportioned upon a subdivision of the parcel, that the assessments be deleted for L.I. 307 and reduced by one half for L.I. 284 for the northern parcel of land and that the Shalles' deed to the City that part of the parcel lying south of Myrtle Street. Motion by Councilmember Thole, seconded by Councilmember Zoller adopting Resolution No. 97 -37, Reapportionment /Removal of assessments for L.I. 284 and L.I. 307 against Parcel No. 9028 -2320. 3 February 4, 1997 Stillwater Council Mtg. 97 -5 City Attorney Magnuson presented Council with a proposed contract from Larry L. Johnson & Associates, Inc. to provide services for hazardous waste investigation and allocation of remediation costs measured with regard to the Junker Landfill Litigation. Motion by Councilmember Thole, seconded by Councilmember Bealka adopting Resolution No. 97 -36, Approval of Agreement between City of Stillwater and Larry L. Johnson & Associates, Inc., for hazardous waste investigation regarding Junker Landfill litigation. Ayes: Councilmembers Thole, Bealka, Cummings, Zoller and Mayor Kimble. Nays: None City Attorney Magnuson also informed the Council that the Federal Court passed a ruling allowing the City of Stillwater to intervene in the bridge issue. City Coordinator Kriesel presented a "revised" draft of the 5 Year Capital Outlay Plan. Motion by Councilmember Thole, seconded by Councilmember Zoller directing staff to prepare the proposed financing for the Five Year Capital Outlay Improvement Program and setting a workshop date of February 18, 1997 at 4:30 p.m. Mayor Kimble recessed the meeting at 5:45 p.m. Attest: City Clerk 2 Mayor • • • • February 4, 1997 Stillwater Council Mtg. 97 -5 CITY COUNCIL MEETING NO. 97-5 CITY OF STILLWATER February 4, 1997 REGULAR MEETING 4:30 P.M. The meeting was called to order by Mayor Kimble at 4:30 p.m. Present: Councilmembers Bealka, Cummings, Thole, Zoller & Mayor Kimble Also present: City Coordinator Kriesel City Attorney Magnuson Police Chief Beberg Public Works Director Junker Community Development Director Russell City Engineer Eckles Fire Chief Ness Building Official Zepper Administration Secretary Ward 1. St. Croix Valley Sports Complex Fundraising Presentation Mr. Robert Ballintine, Compass Development, made a presentation to Mayor and Council of the fund raising services his firm provides in relation to the St. Croix Valley Sports Complex. Motion by Councilmember Cummings, seconded by Councilmember Zoller directing the City Attorney to work with Compass Development to develop a contract for their services in fundraising for the St. Croix Valley Sports Complex. All in favor Police Chief Beberg presented Council with the Police Department's 1996 Annual Report Mayor Kimble requested that Public Works Director Junker check the intersections along Myrtle Street and Olive Street for needed snow removal to insure visibility safety at the intersections Chief Ness requested that Council authorize the purchase of a fire department vehicle from Stillwater Motors for the low bid price of $24,150 (Resolution No. 97 -46). Motion by Councilmember Cummings, seconded by Councilmember Bealka approving the purchase of a fire department vehicle from Stillwater Motors and authorizing the additional expense of $4,150 to cover the cost of lights, siren and decals. All in favor. 1 Treadway Graphics Truck Utilities UWS Valley Trophy Valley View Microsystems Viking Office Supplies Wal Mart Washington County Watson, Dennis Wearguard Wipers & Wipes Wood, Monroe Wybrite Yocum Oil Zee Service Ziegler Zoller, Steve JANUARY MANUALS Levenger MN Department of Revenue MN State Treasurer MPCA Postmaster Thunderbird Hotel Tubby Lohmers Travel ADDENDUM Airtouch Cellular AT &T AT &T Wireless NSP NSP Sprint U.S. West Communications DARE Items Parts Garbage Hauling Plaque Computer Office Supplies Film Recording Fees Computer Programming Uniforms Towels Safety Boots Service Agreement Oil /Repairs Medical Supplies Parts Film Office Supplies Sales and Use Tax Building Permit Surcharge Examination Fee /Seminar Postage Lodging Airfare Cellular Phones Phones /Long Distance Pager Service Gas /Electric Street Lighting Long Distance Phones /Long Distance Total Due: Adopted by the City Council this 18th Day of February, 1997. APPROVED FOR PAYMENT 84.88 144.37 308.70 73.99 3,175.83 120.90 19.26 48.15 415.00 100.42 76.15 63.89 2,013.00 490.39 17.30 42.81 19.40 685.76 14,193.00 1,419.00 282.00 1,900.09 315.00 462.00 103.64 68.51 58.51 2,022.37 11,089.93 19.50 1,639.84 453,885.32 Len's Family Store Lind, Gladys Lucent Technologies MA Associates MAMA Magnuson, David Maxim Technologies McGladry & Pullen McNamara, Shiela Met Council Met Council MII Life /Select Account Mil Life Miller Excavating Minn Comm MFAPC Northern Hydraulics MN CPV Program Minnesota Bookstore M.O.C.I.C. Munici -Pals North Star International Trucks Northwestern Tire Pointe Business Printing Polfus Implement Primenet RDO Equipment Redland Insurance Co. Reedsburg Hardware Rose Floral Russell, Steve Schaubach, Shelly Short- Elliott- Hendrickson StarTribune State of Minnesota St. Croix Animal Shelter St. Croix Car Wash St. Croix Office Supplies St. Joseph Equipment St. Paul Pioneer Press Stillwater Area High School Stillwater Gazette Stillwater Petty Cash Stillwater Towing Suburban Lighting T.R. Systems Teltronix Thompson Hardware Todays Technology Tousley Ford Tower Asphalt Soap Property Purchase Maintenance Cleaning Supplies Dues /Labor Relations Svcs. Legal Services 1996 Streets Professional Services Mileage /Parking March Sewer Service January SAC Charges Participant Fee Term Life Demolish House /Haul Sand Pager SErvice 1997 Dues Marker Kit/Brake Controller Membership Career Opportunity Bulletin 1997 Dues Membership Parts Core for Tire Report Covers Bearings /Scraper Blade Internet Project Parts Flood Insurance Renewal Hooks Plant Extension Cord Mileage /Parking Consultant Services Employment Ads CJDN Connect/Operations January Boarding Fees Wash Squad Cars Paper/Wall Files Heater and Fork for Loader Employment Ads Web Hosting Publications Coffee /Meal Tow Car Replace Lights Software/Training Telecommunications System Hardware Cleaner Power Steering Hose U.P.M. Mix 19.18 927.00 188.79 129.48 3,628.00 4,950.83 450.00 1,075.00 19.80 91,517.00 2,499.75 158.10 1,456.56 9,405.07 36.74 35.00 85.17 350.00 40.00 150.00 10.00 13.36 3.84 350.00 137.55 59.90 69.75 4,825.00 120.78 43.28 15.99 18.00 21,575.00 1,142.00 390.00 181.05 62.86 624.47 2,971.35 373.14 180.00 153.00 79.59 26.63 50.00 6,645.00 6,919.34 10.71 209.77 28.48 63.99 LIST OF BILLS EXHIBIT "A" TO RESOLUTION 97 -47 0 Ace Hardware American Linen Supply Ameridata Amoco Sprint Ankeny Kell Aspen Mills Baldwin, Herb Business Equipment Brokerage Brockman Trucking Cargill Salt Camas Shiely Capitol Communications Car Quest Cargill Salt Catco City of Bayport City of Maple Grove City of Stillwater Chamber Clareys Community Volunteer Service Copy Cat r Courie 0Courie Croixland Excavating Cys Univorms DAC Industries Dahlgren, Shardlow, Uban D.J.'s Municipal supply Ecolab Emergency Apparatus Empson Archives Fina Fina Fleet Fueling Folz, Freeman, Dupay & Assoc. Franklin Quest G &K Service Gazette Global Government Training Service Harrison, Sharon IIMC J. P. Cooke Co. Jansens Cleaning Service Johnny's TV Lake Country Door unker Sanitation angaroo Self Storage LMC Insurance Trust LMC Insurance Trust Misc. Hardware Towel Service Computer /Printers /Monitor Gas /Diesel Professional Services Uniform Belts Consultant Services Calculator Trailer Rental Salt Sand Repair Portable Auto Parts Salt Brake Parts /Seals Storage TUG Mailing Dues Donation Parts Donation Copying Service Publishing Haul Snow Uniforms Supplies Stillwater AUAR Hooks/Tow Chain /Binders Pest Removal Repairs Maps Fuel Fuel Professional Services Planner Uniforms /Rugs /Mops Employment Ads Printer Cable/Tapes Conference Fee Data Cartridge Membership Fee Dog Tags Maintenance Copy Video Tape Repair Door February Garbage Payment Storage Premiums Workers Comp. 148.72 31.96 4,152.29 6,658.38 24,435.03 35.86 2,268.07 180.52 181.04 1,987.06 1,671.79 75.00 209.87 2,873.79 540.81 1,055.00 24.00 6,000.00 81.65 3,000.00 1,948.34 151.20 2,131.25 632.92 104.58 19,581.21 386.58 219.36 707.59 80.00 92.15 554.73 3,866.00 104.53 1,624.34 144.00 112.15 150.00 17.03 80.00 36.89 1,164.03 21.30 60.00 93,572.66 204.00 46,431.25 18,147.50 • • • City of Stillwater Page 4 February 11, 1997 FEES Services will be provided on a monthly fee retainer. A 90 day cancellation clause will be required to terminate campaign services with the understanding that the retainer and work for the cancellation period will be completed. The 90 day cancellation clause will not apply at completion of the first phase of the contract; the organization audit (approximately 90 to 100 days). At that time both parties will mutually agree to either continue or suspend campaign activity based upon campaign potential as assessed by Compass. Upon campaign continuance, the 90 day cancellation clause will be activated. Compass will allocate 10 days/month at a flat fee rate to work in any of the related campaign activities at a significant discount. Our fee for this work is inclusive of all items mentioned above and is scheduled as follows: 10 days /month at 97 COMPASS rates ($2,000 /day): $20,000 Tess 50% campaign discount ($10,000) Monthly 10 day retainer $10,000 One month down payment at signing of contract $10,000 Out -of- pocket expenses incurred in performing this service arc not included in our professional fees and include travel costs, Compass long distance telephone charges, extraordinary secretarial support, Compass postage, and office supplies or services. Invoices for the current month will be submitted by the of the month and payment is required within 30 days. A $10,000 down payment is due with execution of this contract. It is Rather agreed that the City or Stillwater, not its volurrlccrs ur ceplusv rtatives will neither, attempt to hire nor enter into any other relationship, direct or indirect, with any members of Compass Dcvulupiuent Sett vices during the pct iod or this rigr ttnterst and list u period of one year following the termination of this agreement without our firms express pettnission. This document contains the entire agreement between Compass Development Services and the City of Stillwater and any changes must be made in writing and signed by both parties. For Compass Development Services For the City of Stillwater Date Date Robert Ballintine, Managing Pat trier Date Mary Remund, Senior Associate Date_ City of Stillwater Page 3 Pebnl jy 11, 1997 Leadership recruitment/board strcngtheninQ, : Research and cultivation efforts will be needed for the recruitment of additional campaign leadership members to establish a broader base of social recognition and stature. Detailed campaign plans, phases and sequencing : A comprehensive campaign plan factoring all these issues within a master timetable will be developed. This document will provide a timetable for action and assignments as warranted by campaign activity. Video production: Need for a campaign video will be considered as part of the communication plan. Optional script development, production and strategy for use must be determined. MONTHLY TIME RETAINER USAGE In any given month the following work loads will be included: Meetinus/Counsel (3 hours for anv single meeting) • Sports Commission members • Council Members ♦ Fund - raising subcommittee • Municipal, county staff • Other Municipalities Service support (4 -8 hours weekly for any single area) • Prospect management • Prospect research • Marketing • Public relations • Communications • Volunteer management • Solicitation management ♦ Grants • Leadership recruitment Strategy /Management (4 -8 hours weekly for any area) • Campaign plan ♦ Strategic plan coordination • Timetable and goal management • Lead gift development • Project development Robert Ballinline, Piinuipal and Managing Associate, will serve as the Project Leader for this engagement and, as such, will be responsible for the planning, scheduling, and quality of work done by this firm. In addition, the project team will include. Mary Reuuuad, Senior Associate for project backup , and Inez Bergyuist for prospect research as needed. • • • • • • City of Stillwater Page 2 February 11, 1 997 • Recommendations for implementation of the campaign plan including, the above mentioned activities and corporate gift solicitation activity, community organization constituency activity, donor groupings and goal assignments, second round activities and appeals, and counsel for campaign/development support activities as well. ♦ Concept development, assistance with case statement development, organizational planning, and regional constituency testing that may involve council members and other important local leaders. ♦ Compass will work with existing volunteers to determine current strengths, opportunities for improvement, and management of an enhanced development /campaign plan including any changes that may be required to ensure adequate volunteer and leadership support for future efforts. Compass will work with volunteers and staff to research and contact potential grants support resources. In addition. the following are priority Services for the campaign: Case statement: The case statement will require considerable drafting and refinement to completely capture the importance of the Sports Facility. initiative. This is especially important in light of completed gifts with some of the lead donors. The development and completion of a comprehensive case document that captures the urgency and potential of the campaign is needed. Goal clarification/Campaign bude,eting.: As the campaign plan, case statement, and project plans are finalized, achievable campaign goals that maximize support will be needed. In addition, accurate budgetary projections will be needed to support. completion of the campaign. Communications: The marketing and public relations plans for the project need significant enhancing to complete the campaign, The devising of a master marketing; public relations plan with additional support and development of specific materials and subplans is needed. Partnering negotiations : The St. Croix Valley Sports Facility Project in development has some very important collaborative opportunities that involve other local municipalities. A plan for a potential alliance of these various entities must be developed that benefits all involved parties through construction of the new facility and significantly enhanced quality of'life for the region. Corporate, Major gift activity: Strategies for contacting and cultivation of the most important. corporations, businesses, and organizations for the campaign must continue. Prospect management and strategy The campaign will require the accurate tracking and cultivation status of hundreds of prospective major donors. A management reporting process that accurately tracks donor cultivation and gin productivity system must be developed, employed and managed. Grantsmanship : Grantmanship to support the campaign, campaign costs, ur for related program offerings will be evaluated and developed as needed. If required, a process to develop and manage grant activity for the campaign will be employed. Service g!reenieni Date: January 11, 1997 To: Mr. Nile Kriesel, City Coordinator City of Stillwater 216 North 4th Street Stillwater, MN 55082 Subject- Capital Campaign Services The purpose of this letter is to establish a formal consulting relationship between Compass Development Services and your organization. Compass Development Services will provide fund- raising campaign counsel beginning , 1997, as outlined in our original proposal of February 1, 1996, Specifically, our services are for a comprehensive public capital campaign phase including:. • An organizational audit to assess current community fiend raising already completed or underway for the project, any programs planned for the project, operational support systems for the project, and to determine how current volunteer resources can be effectively used to support campaign activities and prepare a fund base for the project. Details of the audit will include a review of the project's current concept, building usage and programs, current fund- raising plans, goals for the campaign, evaluation of current leadership and potential funding sources, and organizing of volunteers, leaders, donors and prospects. • Prospect evaluation and assistance to identify potential support within the project's constituency and community. This effort will result in a list of top prospects. In addition, the study will include a careful assessment of any impact on civic activities underway. • Evaluation and cultivation of current leadership to determine a strategy for proceeding and to enhance their potential for completing the campaign. This will include meetings and conversations with volunteers, community leaders, prospective major donors and interested philanthropic:: organizations including local corporations, regional foundations, etc. Their support and enthusiasm for the project, their philanthropic potential, ability to recruit additional leaders, and likelihood for success will be evaluated • A strategic capital campaign or public phase plan based upon gnu assessment of the current situation. The plan will allow lbr prioritizing prospects, training local constituency leadership for support and management of the campaign effort. The plan will also include a marketing and public relations overview, a task assignment and timetable for donor cultivation, special events activities, and other assigned feasibility study tasks. A summary of top prospect activity will also be maintained. • • • 1 • • • Date: February 11, 1997 To: Mr. Nile Kriesel City Coordinator City of Stillwater 216 North 4th Street Stillwater, MN 55082 Subject: Capital Campaign Services Dear Mr. Kriesel: We wish to thank the City Council on Behalf of the St. Croix Valley Sports Facility Commission for selecting Compass Development Services to provide capital campaign services. The purpose of this assignment is to identify, assess, cultivate, solicit, and secure donor support for the completion of the St. Croix Valley Sports facility capital campaign for your organization. Our work will also include developing support program needs and plans for proceeding with the project. I assure you that the will give this important effort our most thoughtful attention and priority. We have enclosed a service agreement outlining these services and request that they be reviewed and acknowledged by your organization. Because the State of Minnesota Attorney's General Office requires that we provide their office with a copy of our agreement signed by representatives of your organization, we request that you please return one original. We at COMPASS thank you for your confidence in our firm. We are aware of the importance of this project to the residents of the St. Croix Valley, and to COMPASS. We look forward to working with you, the volunteers and staff that will make this project possible and will provide you with the best service possible. Sincerely, Robert Ballintine Principal & Managing Associate • • LEGAL DEBT MARGIN As of February 2, 1997 Estimated Market Value Legal Debt Margin: Debt Limitation - 2% of estimated market value $639,460,800 Total Bonded Debt $23,645,000 Less: Improvement Bonds ($6,175,000) TIF Bonds ($9,925,000) $12,789,216 Total Debt Applicable to Limitation $7,545,000 Legal Debt Margin $5,244,216 Estimated 1996/1997 Market Net Tax Value Capacity % Increase Homestead Residential $40,000 $400 $50,000 $500 $75,000 $700 $100,000 $1,080 $125,000 $1,280 $150,000 $1,780 $175,000 $2,280 $200,000 $2,780 $225,000 $3,280 $250,000 $3,780 $275,000 $4,280 $300,000 $5,280 Apartments (1 -3 Units) CITY OF STILLWATER, MINNESOTA COST OF VARIOUS BOND ISSUE OPTIONS IMPACT ON VARIOUS PROPERTII=S Issue Size $1,000,000 $1,000,000 $5,000,000 $5,000,000 D - 20 YRs. Schedule A -15 YRs. B - 20 YRs. C -15 YRs. Tax Rate 1.043% 0.887% 5.216% 4.437% 3.019% $4.17 $5.22 $7.30 $11.26 $13.35 $18.57 $23.78 $29.00 $34.21 $39.43 $44.64 $55.07 2.560% $3.55 $4.44 $6.21 $9.58 $11.35 $15.79 $20.22 $24.66 $29.09 $33.53 $37.96 $46.83 15.079% $20.86 $26.08 $36.51 $56.33 $66.76 $92.84 $118.92 $145.00 $171.08 $197.16 $223.24 $275.40 12.820% $17.75 $22.19 $31.06 $47.92 $56.79 $78.98 $101.16 $123.35 $145.53 $167.72 $189.90 $234.27 $50,000 $1,150 $11.99 $10.20 $59.98 $51.03 $75,000 $1,725 $17.99 $15.30 $89.98 $76.54 $100,000 $2,300 $23.99 $20.40 $119.97 $102.05 $200,000 $4,600 $47.98 $40.80 $239.94 $204.10 Apartments (4+ Units) $100,000 $3,400 $35.46 $30.16 $177.34 $150.86 $500,000 $17,000 $177.31 $150.79 $886.72 $754.29 $750,000 $25,500 $265.97 $226.19 $1,330.08 $1,131.43 $1,000,000 $34,000 $354.62 $301.58 $1,773.44 $1,508.58 $2,500,000 $85,000 $886.55 $753.95 $4,433.60 $3,771.45 Commercial /Industrial $50,000 $1,500 $15.65 $13.30 75, $78.24 $66.56 $000 $2,250 $75, $23.47 519.96 5117.36 599.83 $100,000 $3,000 $31.29 $26.61 $156.48 $133.11 $200,000 $7,600 • $79.27 $67.41 $396.42 $337.21 $500,000 $21,400 $223.20 $189.82 $1,116.22 $949.52 $1,000,000 $44,400 $463.09 $393.83 $2,315.90 $1,970.03 $2,500,000 $113,400 $1,182.76 $1,005.86 $5,914.94 $5,031.56 Tax Rate based on 1996/97 Net Tax Capacity of: $9,625,501 600Z JOJ le ;o ;qnS 4A 0 CO .amaS II!H LIJON m 3- = 3 CD 0 CD 0) c -0 co 0) (D 0) 0 co 3 -o EA EA Efa CT) ta) .69 c) co c) co a) co o c) co co co ID c) a co o Q0000 0000000 o cocoocococo EA -3' EA -EA CP --% 1 Eft 41.. 0 0 ta) 0 0 0 0 o co b ID -c) 0 0 0 c) 0 0 0 co 0002 Jo} le ;o ;qng r- 0) •"6 CD CD m 3 CD 7 -0 (1) • CD co a) X •-.• CO ••• (0 —1 ▪ 3 o -0 2 c (/) 43 43 -a -a 4A EA -EA -a GO b b o co co o o CD - (D -CD ID -CD -CD 0 0 0 0 0 0 0 0 0 0 0 0 43 co a a 0 4A 0 N1 6666 on le ;o ;qng tieigri qoueig z co 0) (0 0) r- 0. 0 c (D N CD 0) FP' CD 0) (0 5 -a EA -EA EA EA o o -C. 0 0 0 0 01 CD 1 0 01 • Q0000 • 00000 co c) ooao 43 fd) V) EA EA (0 -C.71 CY) tv -Eft -- 1•3 0 C) V N) 0 CO 0 0 01 0 o b b -o o o -co 0 0 0 0 CD 0 o 0 0 0 0 0 Eft CO -0 a a a: CD a) CD a) cr -en c:F) ki) co 01 co (.0 (0 (D 3 0 (LI 0 M EA 0 EA O) 43 a -69 -a. 4300) 0)00 0 0 0 b o o 0 0 0 .7 0 0 01 -0 c:f) 01 -03 EA - CO 0 010 • C) O b c) co 010 4A C) 0 0 0 0 Eft "CO 01 0 o I a Eft 0 411 01 41) 0 0 0 0 m CD 0 (0 0) CD Subtotal for 1998 Parking Ramp Pioneer Park -New Pioneer Park (match) Disc Golf Course Sidewalk Rehab Environmental Cleanup Ind Park Lighting Curve Crest Overlay 'Elm Street Ravine Downtown Lighting Prison Walls Repair Hwy 36 Frontage Road Street Imp. -South 1st St. Public Works Facility Annexation Area -Trunk Utilities Armory Community Center CI co 0 1 Subtotal for 1997 Speed Bumps Environmental Cleanup Levy Improvements 1Main Street Steps Repair Lily Lake Pump Station (Annexation Area Improvements $15,490,0001 a 01 O 0o - -- 000'09$ f 000'006$ W 0 O 00 0oo'05Z$ OOObo£$ 000'056$ 0oo oo s 0 O 00 0 O 00 .CA O 00 000'000'Z$ VI 00 0 00 000'000'9$ $2,341,000- 000'06$ - -- I 0 00 0 0° o 01 0 O 0oo oz$ 1 c0)1 0 0 0 0 0 0 0 $100,000 000'906$ I 000 oo5$ Total $4,845,0001 1000'005$ .0') 01 o O to - o 0 _ sioo,0001 000'0£$ $i oo,0001 000'06$ 000'00£$ O O 00 000'005$ N 01 0 to CO') 00 69 0 00 — _00 00 0 00 DJ CN) 00 IV x I Property '. V) 0 0 1 411 0 ■ 00 L $210,000 000'OL$ 000'0L$ 000'0L$ 1_TCharge` _ > Service $3,510,000 1.000`009$ W O 0 1 000'0Z$ Loongz8 000'09$ 10 j i O L000'ooz cfl N O O O 0 CO N 0 1 $80,000 b9 CO 0 t) N 000'009$ _.._1 y' CD CO Special $3,210,000 $500,0001 69 O O CO O 0 0 000'00Z$ 000'005$ ffl 0 O VW O 0 1 $450,000 -'1 O O O O (000'09Z$ 1000'005$ N O O 0 0 - 0 O 0 1 $35,000 -a N U1 O 0 0 Grants' fA N V V O O 0 0 $2,775,000 1 $33,0001 459 W W O O 0 1 Contribution T (D Q V • CITY OF STILLWATER CAPITAL OUTLAY PROGRAM Expenditure and Revenue Summary Project Type Estimated Year of Expenditure 1997 1998 1999 2000 2001 Operations $1,077,845 $1,164,600 $664,650 $1,201,750 $525,000 Potential Projects $2,341,000 $15,490,000 $5,680,000 $2,610,000 $11,960,000 GRAND TOTAL $3,418,845 $16,654,600 $6,344,650 $3,811,750 $12,485,000 Potential Financing: Property Tax - Operations $1,077,845 $1,164,600 $664,650 $1,201,750 $525,000 Property Tax - Potential Proj $556,000 $4,845,000 $2,925,000 $530,000 $2,030,000 Service Charges $210,000 $150,000 $80,000 $150,000 Special Assessments $932,000 $3,510,000 $2,675,000 $1,630,000 $3,130,000 TIF $450,000 $3,210,000 $150,000 $6,800,000 State Grants $160,000 $1,000,000 $150,000 Contributions $33,000 $2,775,000 TOTAL $3,418,845 $16,654,600 $6,344,650 $3,811,750 $12,485,000 14- Feb -97 1 CITY OF STILLWATER CAPITAL OUTLAY PROGRAM Potential Projects Project Title ;; x k s Estimated Year of Expenditure 1997 1998. 1999 2000 2001 Annexation Area Improvements $500,000 1997 Street Improvement 2nd Str $906,000 Stoneridge/Johnson Ct. Storm Sewer $100,000 4th Street Ravine $150,000 Lily Lake Pump Station 8105,000 Main Street Steps Repair $20,000 Levy Improvements $450,000 Environmental Clean Up $100,000 Speed Bumps $10,000 Ice Arena/Community Center $6,000,000 Armory $1,000,000 Annexation Area - Trunk $2,000,000 Public Works Facility $1,500,000 98th Street Imp. S. 1st St $500,000 Hwy 36 Frontage Impr $700,000 Prison Wall Repairs Phase 1 $200,000 Downtown Lighting $950,000 Elm Street Ravine $300,000 Curve Crest Mill Overlay $250,000 Industrial Park Lighting $30,000 Environmental Clean up $100,000 Sidewalk Rehabilitattion $60,000 Disc Golf $100,000 Match Donation Pioneer Park $150,000 New Construction Pioneer Park $150,000 Parking Ramps $1,500,000 1999 Street Improvements $1,000,000 Annexation Area Trunk 82,000,000 99 Sidewalk Rehabilitation $60,000 Hazel Street Ravine $105,000 Environmental Clean Up $100,000 Holcombe Sidewalk $40,000 Purchase Athletic Field from ISD $275,000 Purchase 30 acres /annexation area $600,000 New Library Branch $1,500,000 2000 Street Improvements $1,000,000 Annexation Area Trunk $1,000,000 2000 Sidewalk Rehab $60,000 Prison Wall Repairs Phase II $300,000 Environmental Clean Up $100,000 Lily Lake Storm Sewer $150,000 2001 Street Improvements $1,000,000 Annexation Area Trunk 81,000,000 2001 Sidewalk Rehab $60,000 Environmental Clean Up $100,000 North Hill sewer $3,000,000 Rebuild Lowell Park $6,000,000 Build park - Aiple property $800,000 Total $2,341,000 $15,490,000 $5,680,000 $2,610,000 $11,960,000 14- Feb -97 1 Library, ctnd. DA compliance 411 ce fumiture 'TOTAL LIBRARY LAKE FUND 'GRAND TOTAL OPERATIONS 01/27/97 $27,480 $19,600 $1,077,845 1,164,6001, $16,6001 $38,000 $664,650' $1,201,750 DEPARTMENT & PROJECT Lily Lake, ctnd. Picnic shelter - Lily Lake play area Play equip. (replace) - Lily Lake TOTAL LILY LAKE FUND LIBRARY Paperback spinner Microfiche reader /printer Kid's catalogue Adaptive technology for ADA Computers Printers Telecommunications upgrade Office furniture Office shelving ADA compliance Landscaping Signage Public access terminals /printers Software upgrades Computers Printers CD ROM workstations ADA compliance Office fumiture 1997 $31,100 $580 $2,200 $4,200 $500 $4,000 $1,000 $7,800 $700 $500 $3,000 $2,000 $1,000 $20,000 $10,000 $20,0001 $10,000 $5,000 $1,000 $4,000 $1,000 $3,600 $3,000 $2,000 Adaptive technology for ADA $2,000 Computers $4,000 Printers $1,000 Software upgrades $1,000 CD ROM workstations $3,600 ADA compliance $3,000 Office furniture $2,000 2000 2001 • $01 $o Public access terminals /printers $5,000 Computers $4,000 Printers $1,000 Software upgrades $1,000 Photocopier $7,500 ADA compliance $3,000 Microfilm reader /printer $7,500 Lighting Improvements $2,000 Furnishings, AV for Margaret Rivers Rm $5,000 Office furniture $2,000 Adaptive technology for ADA $2,000 Computers $4,000 Printers _ -- $1,000 Software upgrades $1,000 01/27/97 `j DEPARTMENT & PROJECT PARKS 1997 1998 1999 2000 2001 'ck -up truck (replacement) $15,000 h Mowers $1,800 eed Whips $400 In -field grooming machine $15,000 Wind screens for tennis courts $1,800 Basketball court - Staples $25,000 Play equip. (replace) - Sunrise $30,000 Overlay tar area - Ramsey $8,000 Privacy fence - Benson $3,000 Rebuild wall, Pioneer Park $185,000 Boardwalk, walking path Mckusick $50,000 Utility van (replacement) Kubota and attachments (replacement) Thatcher for sweeper (replacement) Ball field lights - Bonse New flower gardens, north & south ends Rebuild monument - territorial prison site Basketball court - Scholenberg New horshoe pits - Northland Ball field lights - Croixwood Rebuild sidewalk - Lowell Park restrooms Storage building for Parks dept. coubota and attachments (replacement) ortable Generator (replacement) Lawn sweeper Play equip. (replace) - Northland Picnic shelter - Northland Park Rebuild Willard St. steps Rebuild Main St. steps Pick -up truck (replacement) Push mowers Lawn tractor (replacement) Fence basketball court - Benson Rebuild hockey rink - Croixwood Plow truck w/ sander Tractor loader (replacement) Tree spade Smithco sweeper $24,000 $27,000 $2,100 $30,000 $6,000 $15,000 $25,000 $13,000 $40,000 $1,500 $20,000 $26,000 $3,200 $21,000 $15,000 $20,000 $12,000 $110,000 $28,000 $2,100 $21,000 $9,000 $11,000 $50,000 $48,000 $21,000 $27,000 TOTAL PARKS FUND $335,0001 $203,600) $207,2001 $71,1001 $146,000 , LILY LAKE Fence on bailfied backstop - Lily Lake area &boardwalk -Lily Lake •icnic imers & Lighting - Lily Lake Winter encl. & heater - forks for skin loader 01/27/97 $3,000 $20,000 $5,000 $3,100 4 DEPARTMENT & PROJECT Public Works, ctnd. Pickup GIS System Computers File Systems Pickup Office furniture File Systems Computers Total Public Works STREET One ton truck Plow truck Plow truck Compressor Sweeper Tar Kettle One ton truck Loader Plow truck Total Streets SHOP Shop roof Salt- sand /out building Shop trailer Misc. equipment expenditures Total Shop TOTAL GENERAL FUND SEWER Jetter Lift station repair One -ton truck Aiple lift station Lily Lake lift station Myrtle St. lift station Public works facility design Public works facility land 1998 $30,000 $10,000 $4,000 $3,000 $15,000 $3,000 $3,000 $47,000 $47,000 $21,000 $30,000 $85,000 $85,000 $15,000 2000 I 2001.1 $5,000 $0 $5,000 $115,000 $20,000 $30,000 • $85,000 $85,000 40 $115,000 $0 $100,000 $165,000 5170,000 $50,000 $200,000 $30,000 $20,000 $20,000 $20,000 $20,000 $0 $300,000 $20,000 $20,000 $20,000 $344,265 $686,4001 $370,8501 $1,062,6501 $336,000 $175,000 $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 $15,000 $15,000 530,000 $50,000 $200,000 TOTAL SEWER FUND $340,000 $235,000' 01/27/97 $60,000 $30,0001 $30,000 3 DEPARTMENT &PROJECT 1998 1999 2000 , ctnd. Marked squads, equip. changeovers iiadar units (replacements) sed Vehicle for CSO Protective vests ,3 Marked squads, equip. changeovers Protective vests 'Total Police $77,000 $3,200 $30,000 $650 2001 $78,500 $10,000 $85,000 $101,500 $97,350 $110,850 $88,500 FIRE Computer & printer $5,000 $5,000 $5,000 Vacuum cleaner $250 Pump cans $1,800 $1,800 Portable exhaust fan $1,500 Base radio $15,000 Radio $650 ;Chevy Blazer for Fire Chief $20,000 Refurbish 6107 (Pumper) $150,000 10 S.C.B.A.'s $20,000 New grass fire rig $50,000 New hose $20,000 New ladder truck $750,000 Total Fire $44,200 $171,800 $75,000 $750,000 $5,000 0UILDING INSPECTIONS Pick -up truck $20,000 $20,000 Personal computer & printer $5,000 $5,000 Database software $10,000 Software updates $5,000 $2,000 $2,000 Total Building Inspections $15,000 $25,000 $2,000 $0 $27,000 COMMUNITY DEVELOPMENT Computer software $1,000 $1,000 $1,000 $1,000 Computer & Printer $5,000 $5,000 $5,000 Map file $500 Office furniture $1,000 $1,000 File cabinet $300 $300 Car $15,000 Total Community Development $5,000 $1,800 $20,000 $1,300 $5,000 PUBLIC WORKS Pickup $15,000 Computers $10,000 Copier $6,500 ffice furniture $9,000 ile Systems $3,000 !otter $3, 500 01/27/97 2 CITY OF STILLWATER CAPITAL OUTLAY PROGRAM Operations ESTIMATED YEAR OF EXPENDITURE DEPARTMENT & ;PROJECT ADMINISTRATION Local Area Network Computer & printer upgrades Software Office furniture Video projector Copy Machine Total Administration $18,000 $5,000 $1,000 $5,000 $1,000 $2,000 $20,000 $5,000 $5,000 $1,000 $1,000 $2,000 $2,000 $20,000 2001 $5,000 $1,000 $2,000 $24,000 $28,000 $28,000 $8,000 $8,000 FINANCE P.C., software & printer upgrades $5,865 $5,000 $5,000 $5,000 $5,000 Software $3,200 $2,500 Office Equipment $3,800 $2,500 $2,500 $2,500 Total Finance $9,065 $11,300 $7,500 $7,500 $7,500 POLICE Personal computers $2,400 Workstations & printers $2,500 Printers $1,200 Oxygen kits for squads $1,400 Preliminary breath testers $900 Office furniture & fitness equip. $10,000 3 Marked squads, equip. changeovers $66,600 2 Marked squads, equip. changeovers $48,800 Additional squad for fleet $24,400 Outfit the additional squad $13,900 Personal computers $4,800 Protective vests $600 2 radar units (replacements) $6,000 New camera equipment $1,000 2 oxygen resuscitator units (replacements) $2,000 3 Marked squads, equip. changeovers $74,700 Personal computers $10,500 Protective vests $1,250 2 radar units (replacements) $6,200 Preliminary breath testers $900 4 Records printers $2,600 4 Cellular telephone replacements $1,200 01/27/97 1 • MEMORANDUM TO: Mayor and Council FR: City Coordinator RE: 5 Year CIP DA: February 14, 1997 Discussion: Accompanyoing this memo is the latest draft of the proposed 5 year Capital Improvement Plan. The plan now includes a potential financing plan. I want to emphasize that the potential financing plan is based on the premise that the projects can be financed if (and only if) the revenue sources are available. The reality is that it is highly unlikely that the revenue sources listed would be available to finance all of the projects that are listed. Therefore the Council will need to do the following: 1. Establish a property tax levy for each of the years that the Council determines will be acceptable to the property tax payers that would be used to finance (or help finance) the projects; and 2. Prioritize /select projects that can reasonably be expected to be financed each year. This would include adjustments to the cost estimates (i.e., increasing or decreasing the estimates - 2001 Lowell Park Improvements for example) as well as eliminating or postponing some of the projects. Diane has developed a schedule that shows the cost of various bond issue options and the impact the debt service would have on property taxes that you should use as a guide for determining acceptable levels of General Obligation financing (i.e., tax levy supported) . For example a $,1000,000 bond issue financed over a 15 year period would increase taxes by an estimated 3.019% per year. $5,000,000 financed over a similar period (15 years) would increase taxes by 15.079% per year. Finally, a CIP is not written in stone and can be adjusted at anytime the council deems necessary. On the other hand it should be used as a guide for future actions and as a reminder that the City needs to plan wisely to ensure that projects that are related to essential services (i.e., those projects that are necessary for the provision of basic municipal services) are capable of being funded and not set aside or deferred because the "well has run dry". Recommendation: Council prioritize potential projects and establish acceptable levels of financing for the projects. • MEMORANDUM TO: Mayor and Council FROM: City Clerk DATE: February 18, 1997 SUBJECT: Additions /Changes to Council Packet and Agenda ADDITIONS TO AGENDA: 4:30 meeting: Item 2. Approving service agreement with Compass Development Services for capital campaign services for the St. Croix Valley Sports Facility. 7 p.m. meeting: Consent Agenda Item 4: Contractors Licenses - Balsam Tree and Shrub Care, Inc., Marine on the St. Croix, MN (new) ADDITIONS TO PACKET: 1. Revised Agenda 2. 4:30 meeting: Service Agreement with Compass Development Services 3. Consent Agenda No. 1 : List of bills 4. Staff Reports: City Coordinator: 1. Request from Stillwater Area Chamber of Commerce for alternative locations for Rivertown Art Festival 2. Memo from City Attorney re: Aiple Lease Issues 5. FYI: Metropolitan Council Metro Meetings FYI: Stillwater Town Board minutes, February 13, 1997 FYI: Lower St. Croix Planning Task Force meeting FYI: City Hall Telephone List (orange) FYI: Mn/DOT - Letter re: Bridge permit City; Council Meeting 97 -5 February 18, 1996 STAFF REPORTS 1. Finance Director 5. Parks & Recreation 2. Police Chief 6. City Engineer 3. Public Works Director 7. Consulting Engineer 4. Community Dev. Director 8. City Clerk 9. Fire Chief 10. Building Official 11. City Attorney 12. City Coordinator UNFINISHED BUSINESS 1. Annexation Area Deposit and Financing (Request for continuance.) 2. Second reading of ordinance relating to comprehensive revision of subdivision regulations 3. Second reading of ordinance amending Chapter 30 of the City Code. entitled Garbage and Rubbish (use of biodegradable bags for yard waste) 4. Resolution: 1997 Memorandum of Continuance Agreement for Goodwill Attended Donation Center 5. Possible second reading or ordinance establishing moratorium on construction of PCS and cellular or Page Antenna towers (first reading 12/17/96) NEW BUSINESS aaftf 1. Resolution: Accepting report and ordering hearing 1997 Street Improvements, Job. No.6- 2. Request: Cost sharing for Brown's Creek monitoring station 3. Request: Water quality monitoring in Lily Lake 4. Request: Feasibility study on Pioneer Park west retaining wall. Job No. 9720 5. Request: Purchase of systems furniture, Building Dept.; Purchase of File Cabinets, Planning Dept. 6. Graffiti Teen Center - Request for funding PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS/REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT Possible adjournment to executive session to discuss 1) labor relations issues and 2) pending litigation. * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. ** Items in italics are additions to the agenda i REVISED AGENDA ** CITY OF STILLWATER CITY COUNCIL MEETING NO. 9778/43 Stillwater Public Library, 223 N. 4th Street February 18, 1997 REGULAR MEETING RECESSED MEETING 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL OTHER BUSINESS 4:30 P.M. 7:00 P.M. 1. Workshop: Five -year Capital Outlay Improvement Program 2. Resolution: Approving service agreement with Compass Development Services for capital campaign services for the St. Croix Valley Sports Facility. 3. Workshop: Tour of Library with Library Board (6 p.m.) Possible adjournment to executive session to discuss 1) labor relations issues and 2) pending litigation. 7:00 P.M. AGENDA CALL TO ORDER INVOCATION ROLL CALL APPROVAL OF MINUTES - February 4, 1997, Regular and Recessed Meetings PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. Presentation of Award of Financial Reporting Achievement to Diane Deblon, Finance Director OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. CONSENT AGENDA* 1. Resolution 97 -47: Directing Payment of Bills. 2. Resolution 97 -48: Change Order No. 1, Telecommunications System, City Hall Building Project 3. Resolution 97 -49: Rescinding Resolution 97 -35, Proposal Request No. 25, City Hall Building Project 4. Contractors License Renewal: Berwald Roofing Company, Inc.; Kellison Company; Balsam Tree and Shrub Care, Inc. (new) 5. Proposal requests Nos. 22, 24, and 25 (amended), City Hall Building Project 6. Winter Ball Tournament March 1 -2, 1997, at Lily Lake ball fields and Temporary on -sale 3.2% Beer license - 7. Request to get quotes for infield grooming machine - Parks Department U. Purchase of office systems furniture - Engineering