HomeMy WebLinkAbout1997-02-04 CC Packet
. REGULAR MEETING
RECESSED MEETING
***REVISED AGENDA ***
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 97-4
Stillwater Public Library, 223 North Fourth Street
FEBRUARY 4, 1997
4:30 P.M.
7:00 P.M.
CALL TO ORDER
4:30 P.M. AGENDA
ROLL CALL
STAFF REPORTS
1. Finance Director
2. Police Chief
3. Public ,Works Director
4. Community Dev. Director
5. Parks & Recreation
6. City Engineer
7. Consulting Engineer
8. City Clerk
9. Fire Chief
10. Building Official
11. City Attorney
12. City Coordinator
CALL TO ORDER
7:00 P.M. AGENDA
INVOCATION
.
ROLL CALL
APPROVAL OF MINUTES - January 21, 1997 Special and Regular Meetings and January 21, 1997
Executive Session
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS
1. Bruce and Connie Shalles - Request for reduction of assessment
OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting
agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding
investigation of the concerns expressed.
CONSENT AGENDA *
1. Resolution 97-34: Directing Payment of Bills.
2. Purchase of Upgrade for Computer - Planning Dept.
3. Contractors Licenses: Lennon Excavating Inc. (New)
4. Fourth Certified Government Grant (CLG) for Dutchtown Architectural Survey
5. Purchase of HP Plotter - Engineering Dept.
6. Purchase of Five Drawer Flat File Plan Holder - Engineering Dept.
7. Authorization for exemption from lawful gambling license - St. Croix Catholic School
8. Resolution 97-35: Approval of Proposal Request No. 25 - City Hall Project
9. Staff Request - Planning Conference - Planning Dept.
10. Request for payment of services - Legislative Associates
11. Approval o/Temporary Liquor License/or Cotillion Dance Club o/Stillwater
12. Contractors Licenses: Kelleher Construction, Inc. (New) and Arrow Sign and Awning (Renewal)
PUBLIC HEARINGS
1. Case No. SUB/97 -1 . This is the day and time for the public hearing to consider a subdivision of
Interlachen 4th Addition, Outlot B (2.48 acres), Fairmeadows No.3, except the east 90 feet, into five
residential lots (Lot 1 _ 21,470 sq. ft., Lot 2 - 24,880 sq. ft., Lot 3 - 25,040 sq. ft., Lot 4 - 24,160 sq.
$I, and Lot 5 _ 12,225 sq. ft.), located atlnterlachen Drive in the RA, One Family Residential DiStriCt.....
Trail Head Development, applicant. .
Notice of the hearing was placed in the Stillwater Gazette on January 24, 1997, and notices
mailed to affected property owners.
2. Case No. SOA/96-1. This is the day and time for the public hearing to consider a comprehensive
revision of subdivision regulations to bring the regulations into conformity with the newly adopted
Comprehensive Plan. City of Stillwater, applicant.
Notice of the hearing was placed in the Stillwater Gazette on January 17, 1997, and notices
mailed to affected property owners.
UNFINISHED BUSINESS
1. Annexation Area Deposit and Financing
NEW BUSINESS
1. Downtown Parking Commission:
Acceptance of resignation of Patrick Anderson.
Request for workshop on new proposed Downtown Parking Improvement Program
2. Feasibility studies: Fourth Street Ravine Hazel St. storm sewer Lily Lake pump station
Oak Glen Add. to Stillwater Pond #3
3. 1996 Transfers
4. Resolution related to funding of Levy Wall Project
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS (continued)
.
COMMUNICA TIONS/REQUESTS
1. Light Pollution - Laurie Maher
2. Liquidating Equipment - Aiple Marine Company
3. Parking Problem - Tom & Mary Huelsmann - Larry & Debbie Belisle
COUNCIL REQUEST ITEMS
STAFF REPORTS (continued)
ADJOURNMENT Possible adjournment to Executive Session to discuss 1) pending litigation and 2)
labor relations issues
* All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one
motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which
event, the items will be removed from the consent agenda and considered separately.
. REGULAR MEETING
RECESSED MEETING
AGENDA
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 97-4
Stillwater Public Library, 223 North Fourth Street
FEBRUARY 4, 1997
4:30 P.M.
7:00 P.M.
4:30 P.M. AGENDA
CALL TO ORDER
ROLL CALL
STAFF REPORTS
1. Finance Director
2. Police Chief
3. Public Works Director
4. Community Dev. Director
5. Parks & Recreation
6. City Engineer
7. Consulting Engineer
8. City Clerk
9. Fire Chief
10. Building Official
11. City Attorney
12. City Coordinator
7:00 P.M. AGENDA
CALL TO ORDER
INVOCATION
.
ROLL CALL
APPROVAL OF MINUTES - January 21, 1997 Special and Regular Meetings and January 21, 1997
Executive Session
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS
1. Bruce and Connie Shalles - Request for reduction of assessment
OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting
agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding
investigation of the concerns expressed.
.
CONSENT AGENDA *
1. Resolution 97-34: Directing Payment of Bills.
2. Purchase of Upgrade for Computer - Planning Dept.
3. Contractors Licenses: Lennon Excavating Inc. (New)
4. Fourth Certified Government Grant (CLG) for Dutchtown Architectural Survey
5. Purchase of HP Plotter - Engineering Dept.
6. Purchase of Five Drawer Flat File Plan Holder - Engineering Dept.
7. Authorization for exemption from lawful gambling license - St. Croix Catholic School
8. Resolution 97-35: Approval of Proposal Request No. 25 - City Hall Project
9. Staff Request - Planning Conference - Planning Dept.
10. Request for payment of services - Legislative Associates
PUBLIC HEARINGS
1. Case No. SUB/97-1 . This is the day and time for the public hearing to consider a subdivision of
Interlachen 4th Addition, Outlot B (2.48 acres), Fairmeadows No.3, except the east 90 feet, into five
residential lots (Lot 1 - 21,470 sq. ft., Lot 2 - 24,880 sq. ft., Lot 3 - 25,040 sq. ft., Lot 4 - 24,160 sq.
st, and Lot 5 - 12,225 sq. ft.), located at Interlachen Drive in the RA, One Family Residential District. ..
Trail Head Development, applicant.
Notice of the hearing was placed in the Stillwater Gazette on January 24, 1997, and notices
mailed to affected property owners.
2. Case No. SOA/96-1. This is the day and time for the public hearing to consider a comprehensive
revision of subdivision regulations to bring the regulations into conformity with the newly adopted
Comprehensive Plan. City of Stillwater, applicant.
Notice of the hearing was placed in the Stillwater Gazette on January 17, 1997, and notices
mailed to affected property owners.
UNFINISHED BUSINESS
1. Annexation Area Deposit and Financing
NEW BUSINESS
1. Downtown Parking Commission:
Acceptance of resignation of Patrick Anderson.
Request for workshop on new proposed Downtown Parking Improvement Program
2. Feasibility studies: Fourth Street Ravine Hazel St. storm sewer Lily Lake pump station
Oak Glen Add. to Stillwater Pond #3
3. 1996 Transfers
4. Resolution related to funding of Levy Wall Project
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS (continued)
.
COMMUNICA TIONS/REQUESTS
1. Light Pollution - Laurie Maher
2. Liquidating Equipment - Aiple Marine Company
3. Parking Problem - Tom & Mary Huelsmann - Larry & Debbie Belisle
COUNCIL REQUEST ITEMS
STAFF REPORTS (continued)
ADJOURNMENT Possible adjournment to Executive Session to discuss 1) pending litigation and 2)
labor relations issues
* All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one
motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which
event, the items will be removed from the consent agenda and considered separately.
.
.
.
.
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~ PROPOSAL TO PROVIDE CAMPAIGN SERVICES ~
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~ STo CROliX VALLEY ~
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~ SPORTS FACliLliTY ~
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~ SUBMITTED BY ~
~ ROBERT BALLINTINE ~
~ PRINCIPAL AND MANAGING ASSOCIA TE ~
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~ MARYREMUND ~
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~ SENIOR ASSOCIATE ~
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~ FEBRUARY 4, 1997 ~
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~ COMPASS DEVELOPMENT SERVICES ~
~ MINNEAPOLIS-ST. PAUL ~
~ MINNESOTA ~
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SUMMARY OF COMPASS SERVICES FOR THE S.C.S.F. CAMPAIGN
This plan is for development counsel to assist the leadership of The St. Croix Valley Sports
Facility Project (S.C.S.F.) in:
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Identifying resources for a major capital campaign (fund-raising) effort for the construction of
the S.C.S.F.
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Establishing a broad multi-municipal alliance for support and partnership of the project.
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And in managing a capital campaign plan to support completion of this important fund-raising
initiative.
ELEMENTS OF THIS PROJECT
Advancement Audit
The initial phase will be to evaluate the S.C.S.F.'s organizational readiness to initiate a capital
campaign public phase and to concentrate on campaign leadership, mission, campaign planning,
cultivation of community support, and the creation of required development and public relations
programs.
Internal Preparation Phase
The second phase will be an active period of preparation for the campaign public phase, the fine
tuning of a plan to support the effort, the contacting of key leadership, continued cultivation of
important community entities, and preparation of market segment fund-raising strategies in
anticipation of the fund-raising effort.
Marketplace Study
The third phase will be to position the S.C.S.F.'s fund-raising needs with potential advocates and
supporters. This will be accomplished through interviews, surveys, focus groups, and a
philanthropic environmental analysis. Based upon the internal analysis, preparation work, and
marketplace analysis, the consulting team will draw conclusions about execution of the campaign.
WORK PLAN
The advancement audit will take one month to complete. The scope and length of the internal
preparation phase will be determined after the advancement audit is completed. The third phase,
marketplace positioning, and fine tuning of the campaign plan will take approximately two months
to complete. We propose that Robert BalIintine head the project team with assistance from
COMP ASS associates Mary Remund and Inez Bergquist. The combined fee for the project is
$240,000 which will be discounted to $120,000 for the audit, market study, and funding drive.
COMPASS
COMP ASS Development Services is dedicated to helping nonprofit institutions build strong
institutional advancement programs to meet short-term objectives--such as capital campaigns--as
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St. Croix Valley Sports Facility
February 4. 1996
well as long-term strategic planning for philanthropic support. We specialize in providing services
to mid-sized, not-for-profit organizations with modestly staffed development offices or where a
development program has not previously existed. Compass has had the honor to provide services
to several campaigns relevant to the S.C.S.F. project including:
Lakeview Memorial Hospital (Stillwater)
$5 million campaign for completion
of $14 million new addition
Hill-Murray Prep School (Maplewood)
$2 million campaign drive
Lakeville Civic Arena Campaign
$2 million campaign for new community
civic arena for sports and community events
Champions Fund Campaign
$22 million U. of M.
Football complex
Science Museum of Minnesota Campaign
Recent campaign for new $2 million Omnimax
film productions, completion of Paleontology Hall
and numerous exhibits
Bethany Lutheran College
Mankato MN
Two-year $50 million strategic plan
Statue of Liberty Campaign
Major gifts division
$350 million campaign for
renovation and refurbishment
of the statue and Ellis Island
Our References include:
Mr. Jeff Robertson
Administrator
Lakeview Memorial Hospital
430-4502
Mr. Len Kedrowski
Secretary, Andersen Foundation
Bayport, MN
653-8300
(2)
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St. Croix Valley Sports Facility
February 4. 1996
References continued:
Mr. Mike Johnson
C.F. o. Andersen Corporation
439-5150
Mr. Phil Paquette
President, Anderson Electric
771-1000
THE CAMPAIGN PROCESS
The public phase of a capital campaign can be implemented in several ways, and it is difficult to
determine at the beginning of a project all the tasks that will be required for each stage.
Consequently, this proposal for the S.C.S.F. outlines an initial approach that will develop as the
project unfolds. A typical campaign strategy would include the following stages:
PLANNING AND ASSESSMENT
INTERNAL PREPARATION STEPS
CONSTITUENCY EVALUATION
PROGRAM ORGANIZATION
COMMUNITY SOLICITATION
Capital campaign plans are based on visions of the future that are an outgrowth of solid planning
and adequate preparation. By assessing the current situation--including strengths and weaknesses
of its prospective campaign operation--and long-term needs for future philanthropic support for
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St. Croix Valley Sports Facility
February 4. 1996
expansion, endowment, and annual operations, the S.C.S.F. will be able to determine the steps
needed to organize for a successful capital campaign public phase
The first phase of the proposed COMPASS Development Services engagement will be to help
evaluate the current readiness of the S.C.S.F. for execution of the public funding phase.
INTERNAL PREPARATION STEPS
A well-prepared constituency, strong advocates, and a finely-tuned plan must all be in place to
achieve maximum philanthropic results. Therefore, the second phase of the engagement will be to
assist in implementing preliminary recommendations and preparing for the constituency evaluation
phase.
CONSTITUENCY EVALUATION
The next phase takes the S.C.S.F.'s plans to its current and potential constituencies for their input
and reactions. This phase of the plan will serve several purposes:
A. They test basic planning assumptions by determining whether or not the
local municipalities and general public will support the plan.
B. They build a sense of ownership with potential contributors by seeking
their input.
C. They highlight the strengths and weaknesses of the current plan and the
case for support.
D. They help define leadership and development program requirements.
This market evaluation will not only determine financial potential for the public phase plan but will
also highlight strategies of the plan that need to be strengthened, assumptions that need to be
revised, and revisions that will contribute to the effort's success.
CAMPAIGN ORGANIZATION
After the planning process has been completed, the organization phase normally begins. Typically
the campaign organization phase for projects like the S.C.S.F. Campaign will involve the
following tasks:
A. Revision of the plan to reflect any changes in monetary goals or timelines;
B. Creation of a detailed campaign plan including strategies, timelines, organizational
structure, and budget;
C. Refinement and production of supporting materials;
D. Enlistment of supportive community leadership; and
E. Identification of the best community major gifts prospects
. COMMUNITY SOLICITATION
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St. Croix Valley Sports Facility
February 4. 1996
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The public phase campaign solicitation process moves from attracting large gifts to a more
broadly-based public effort. While no program follows a precise formula or plan, the following
outline of activities is proposed by COMPASS to meet public phase goals
The goals of the public phase will include:
· TO REINFORCE, ENHANCE POPULAR SUPPORT
· TO INCREASE COMMUNITY PARTICIPATION (NUMERICAL)
· TO BROADEN MUNICIPAL CONSENSUS, PARTNERING
· TO SECURE FINANCIAL SUPPORT
· ENSURE CONTINUANCE OF LEAD DONOR INVOLVEMENT
The organizational assessment will include strategic interviews with;
· CITY COUNCILS
· CITY PROFESSIONALS
· CAMP AIGN LEADERSHIP
· HOCKEY ASSOCIATIONS LEADERSHIP
· FIGURE SKATING ASSOCIATIONS
· SOCCER ASSOCIATIONS
· SCHOOL BOARD
· SCHOOL ADMINISTRATION
.
Evaluation of campaign readiness will include
· STAFF CAPABILITIES
· OFFICE SUPPORT
· DATAMANAGEMENT
· HUMAN RESOURCES
· EQUIPMENT
· ORGANIZATIONS
· VOLUNTEERS
· BUDGET
The market assessment will include:
· FOCUS GROUPS
· TARGET MARKETING
· DEMOGRAPHIC RESEARCH
Municipal negotiations will focus on:
.INTER COMMUNITY PARTICIPATION
.MULTI-MUNICIPAL ENDORSEMENT
.BROADENED SUPPORT
.SHARED GOVERNMENT CO-PLANNING
The civic aopeal will focus on:
· ASSOCIATIONS
. · MERCHANTS
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St. Croix Valley Sports Facility
February 4. 1996
· AREA CORPORATIONS
· CAUSE RELATED MARKETING
The public appeal will develop a fund-raising strategy that mav include:
· NEWSLETTERS
· NEWS RELEASES
· VIDEO APPEAL
· NEIGHBORHOOD CAMPAIGNS
· SPECIAL EVENT ACTIVITIES
· DIRECT MAIL MANAGEMENT
· TELEMARKETING
Campaign completion will include:
· OPEN HOUSEIRIBBON CUTTING
· ENDOWMENT ESTABLISHMENT
· FUTURE SPORTS CENTER NEEDS
FEES
Services will be provided on a monthly fee retainer with a 90 day cancellation clause. Compass
will allocate 10 days/month at a flat rate to work in any of the related campaign activities at a
significant discount. Our fee for this work is inclusive of all items mentioned above and is
scheduled as follows:
10 days/month at 97 COMPASS rates ($2,000/day):
$20,000
Less 50% discount
($10,000)
Monthly 10 day retainer
$10,000
One month down payment at signing of contract
$10,000
Out-of-pocket expenses incurred in performing this service are not included in our professional
fees and include travel costs, Compass long distance telephone charges, extraordinary secretarial
support, Compass postage, and office supplies or services. Invoices will be submitted by the 5th
of the month and payment is required by the 15th of the same month.
The cost for the above services is based on an initial daily rate of $2,000 for management
consultation by qualified personnel of COMPASS Development Services. Fees are calculated
using the $2000 per day rate times hours worked. A package discount is offered to encourage
selection 0/ COMPASS for the complete set of services. The Internal Assessment, Marketplace
Study, Plan and campaign for the S.C.S.F. will amount to approximately $240,000 and is
discounted to $120,000.
The Minnesota Attorney General's ethics guidelines recommend a campaign fund-raising expense
guide of no more than thirty cents to raise a dollar. A traditional COMPASS Development
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St. Croix Valley Sports Facilitv
February 4. 1996
Services cost ratio varies from five to ten percent of campaign costs. Total COMPASS fees
usually amount to a fraction of total raised dollars allowing for reserve budget moneys to be used
for other expenditures such as printing, special events, or public relations.
MANAGEMENT OF THE ACCOUNT
Robert Ballintine, managing partner for COMPASS Development Services, will provide overall
account supervision. Mary Remund and Inez Bergquist will provide systems and research support
as required. In addition, other members of the COMPASS development program team will
participate as the situation dictates.
EXPENSES
Expense billing for travel, extensive copying, long distance telephone expenses and in-depth
research such as complete profiles on prospects, upon prior approval of the S.C.S.F., will be
submitted monthly for payment. An initial retainer of one month's fee ($10,000) will be required
at the signing of the agreement. The retainer will be deducted from the final billing. Billing for
monthly services will be submitted by the 7th of the month. Payment of monthly fees and
expenses is expected by the 15th of the month. Either party may void the contract with 90
days' notice at any time.
PROFILES -- Robert Ballintine, Senior Associate
Mr. Ballintine is a founding principal of COMPASS Development. His areas of expertise include
capital campaign planning and implementation, comprehensive development planning and capital
campaign management. Prior to his activities for COMPASS, Mr. Ballintine served as an
Executive Director for the University of Minnesota Foundation and as Vice President for External
Relations for the Science Museum of Minnesota. Mr. Ballintine holds a Bachelor of Science and
a Masters in Administration from the University of Minnesota. He is active in the National Society
of Fund Raising Executives, the Council for the Advance and Suuport of Education and the
Association for Hospital Development. His experiences have included special events planning and
execution, major gift solicitation and closings, planned gift counseling and gifts, telemarketing
management, direct mail campaign management, and major gifts development program planning
and implementation for organizations throughout America. Bob has completed single campaign
gifts in excess of $9.5 million and more than 45 campaign gifts in excess of $1 million. Bob
currently resides in Minneapolis with his wife Mary, and his daughters Katie and Carly.
Inez Bergquist, Managing Associate
Inez holds a Bachelor of Science from Augsburg College and her Master of Arts from the
University of Minnesota. Inez began her development career at the University of Minnesota. As
a prospect research specialist, she was instrumental in the development of new approaches and
research techniques to add greater depth, knowledge, and understanding to the prospect research
process. Inez has also served as director of research for the prestigious Minnesota Orchestra
during its successful $25 million major gifts campaign drive of 1985. Inez has served as President
of the Minnesota Council of Research Associates and was elected as first President of the
National Association of Professional Research Associates. Inez regularly offers training courses
and customized services for COMPASS clients. She has been featured at national development
conferences including the National Society of Fund Raising Executives, the Council for the
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St. Croix Valley Sports Facility
February 4. 1996
Advance and Support of Education, the National Association of Hospital Development and the
National Association of Planned Giving. Inez serves as vice chair for YMCA Camp Dunord.
Mary Remund, Senior Associate
Mary has been involved in systems and office support for more that 20 years. Her abilities have
extended to all aspects of data base management and research compilation. Mary prides herself
on her thoroughness and exactness in keeping a project on track. Mary is a graduate of the
University of Minnesota, College of Liberal Arts, majoring in German and French. Mary served
as executive assistant for the International Studies Association at the University of Minnesota
under the directorship of Professor John E. Turner. Prior to joining COMPASS Development
Services, Mary expanded her project and office management skills during her appointments to the
Office of Sponsored Programs, University of Minnesota, and as divisional office manager,
Department of Commercial Loans, Citizens State Bank of St. Louis Park. Mary has provided
insight, organizational support, and management to COMPASS projects including the Alliance for
Learning, University of Minnesota, and numerous additional COMPASS accounts.
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TIMOTHY J. BELL
CAPTAIN
DONALD L. BEBERG
eEF OF POLICE
THE BIRTHPLACE OF MINNESOTA
POLICE DEPARTMENT
M E M 0 RAN DUM
FROM:
D.L. BEBERG, CHIEF OF POLICE
TO:
MAYOR KIMBLE AND CITY COUNCIL
DATE:
FEBRUARY 4, 1997
RE:
1996 POLICE DEPARTMENT ANNUAL ACTIVITY REPORT
IN 1996 THE STILLWATER POLICE DEPARTMENT HANDLED 12,487 COMPLAINTS
COMPARED TO 12,382 COMPLAINTS IN 1995, OR A SLIGHT ANNUAL INCREASE OF
105 CALLS.
.
AS MENTIONED, WE HAD 12,487 COMPLAINTS IN 1996. HOWEVER, MANY OF
THE COMPLAINTS WERE MULTIPLE INCIDENT CASES (SUCH AS STOPPING A DRIVER
FOR D.W.I. AND THEN FINDING THAT HE/SHE HAD A SUSPENDED DRIVERS
LICENSE AND ALSO THE LICENSE PLATES WERE EXPIRED. THIS WOULD BE 1
COMPLAINT, BUT 3 INCIDENTS).
IN 1996 WE HANDLED 14,245 ACTUAL INCIDENTS EVEN THO THERE WERE
12,487 COMPLAINTS.
THERE HAS BEEN A SLIGHT DECREASE IN COMPLAINTS IN 1997 y.,~"".. 1996 IN
THAT THE DEPARTMENT HANDLED 1,097 COMPLAINTS BETWEEN JANUARY 1-31,
1996 WHILE HANDLING 898 COMPLAINTS FOR THE SAME PERIOD IN 1997.
DURING 1996 THE OFFICERS DROVE 198,007 MILES AND USED 17,905
GALLONS OF GASOLINE.
.
THE ATTACHED SHEETS SHOW A BREAKDOWN OF THE INCIDENTS WE HANDLED
IN 1996. THOSE OF THE SAME TYPE ARE LUMPED TOGETHER. ANOTHER THING
TO REMEMBER WHEN YOU ARE LOOKING AT THE "NUMBERS" IS THAT AN ATTEMPTED
CRIME AND ACTUAL CRIMES ARE IN THE TOTALS. THIS IS THE WAY THE
REPORTING IS DONE AND THERE ISN'T ANY WAY TO SEGREGATE ATTEMPTED
CRIMES FROM THE ACTUAL ONES. (AN ACTUAL BURGLARY AND AN ATTEMPTED
BURGLARY WHERE SOMEONE TRIED TO BREAK IN TO A RESIDENCE BUT WAS NOT
SUCCESSFUL ARE BOTH REPORTED AS A BURGLARY).
THE LAST TWO SHEETS ARE THE 1996 ANNUAL DOWNTOWN PARKING OFFICERS
REPORT. HE ISSUED 2,468 PARKING LOT TICKETS AND 554 TICKETS FOR
MISCELLANEOUS PARKING VIOLATIONS IN THE DOWNTOWN AREA. THERE WERE
ABOUT 1,000 MORE TICKETS ISSUED BY THE PARKING CONTROL OFFICER IN 1996
THAN IN 1995.
212 North Fourth Street, Stillwater, Minnesota 55082
Business Phone: (612) 439-1314 · 439-1336 · FAX: 439-0456
Police Response I Assistance: 911
.
.
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ASSAULTS, INCLUDING DOMESTIC ASSAULTS 125
THREATS AGAINST OFFICERS AND OTHERS 47
BURGLARIES - RESIDENTIAL AND BUSINESS 109
COUNTERFEITING AND FORGERIES 29
DRUGS - SALE, POSSESSION 91
FLEEING AN OFFICER AND OTHER ESCAPE ATTEMPTS 10
ARSON 5
CRIMES AGAINST FAMILIES - CHILD NEGLECT & PUNISHMENT/NON SUPPORT 77
DRIVING UNDER THE INFLUENCE - INCLUDES IMPLIED CONSENT VIOLATIONS 703
ATTEMPTED KIDNAPPING 7
CRIMINAL SEXUAL MISCONDUCT - ALL - INCLUDES RAPE AND INCEST 12
DISTURB THE PEACE/DISORDERLY CONDUCT/STALKING/MALICIOUS MISCHIEF 208
DAMAGE TO PROPERTY 260
OBSCENE PHONE CALLS AND INDECENT EXPOSURE 9
ROBBERY 6
THEFTS - BIKES/SHOPLIFTING/FROM VEHICLES/FROM HOMES 554
MOTOR VEHICLE THEFTS 54
POSSESSION OF STOLEN PROPERTY 17
WEAPONS VIOLATIONS - POSSESS/DISCHARGE/POINT 29
OBSTRUCTING POLICE 53
OPEN BOTTLE VIOLATIONS 64
SPEEDING VIOLATIONS 1,124
STOP SIGN AND SEMAPHORE VIOLATIONS 81
LEAVING THE SCENE OF MOTOR VEHICLE ACCIDENTS VIOLATIONS 66
e
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ALL PARKING VIOLATIONS (EXCLUDES DT OVERTIME PARKING)
1107
DRIVERS LICENSE VIOLATIONS - SUSPENSION/REVOCATION/CANCELLED
253
LICENSE PLATE AND VEHICLE REGISTRATION VIOLATIONS
446
MOTOR VEHICLE ACCIDENTS - FATAL
o
MOTOR VEHICLE ACCIDENTS - PERSONAL INJURY
36
MOTOR VEHICLE ACCIDENTS - PROPERTY DAMAGE
447
ANIMAL CALLS - LOST/FOUND/WILD/DOMESTIC
670
ASSIST STILLWATER FIRE DEPARTMENT
176
LOST AND FOUND PROPERTY
206
CARELESS/RECKLESS DRIVING
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:.;L
MEDICALS - ASSISTS/NATURAL DEATHS
681
DOMESTICS (NO ASSAULT REPORTED)
168
ASSIST PERSONS AND BUSINESSES
695
NOISE COMPLAINTS AND DISTURBANCES 508
VEHICLE LOCKOUTS 896
SUSPICIOUS INCIDENTS - VEHICLES/PERSONS 585
HOME AND BUSINESS ALARMS 736
JUVENILES - ALCOHOL/TOBACCO/RUNAWAY/CURFEW/THEFTS - non felonies 517
HAZARDOUS CONDITIONS 84
NUISANCE VIOLATIONS - INCLUDES CODE ENFORCEMENT OFFICER CASES 79
ASSIST OTHER AGENCIES 371
ISSUE GUN PERMITS 62
BANK RUNS AND MONEY ESCORTS - CITY AND BUSINESSES 254
DETOX TRIPS 118
SERVE, SUMMONS/WARRANTS/SUBPOENAS/COURT ORDERS
213
MISCELLANEOUS INCIDENTS
.....J...~J..4.~.
TOTAL INCIDENTS
14,245
. " oio
.
.
.
DOWNTOWN PARKING CONTROL
YEAR END REPORT 1996
Parking Tickets Issued: (Includes those dismissed)
Expired Registration Citation Issued:
Handicap Parking Citations Issued:
24 Hour Parking Citations Issued:
Fire Hydrant Parking Citations Issued:
Parking Where Prohibited (M.S.S. 169.34)
2,468
211
15
12
6
23
ENFORCEMENT ACTIVITY BY STREET
North Main Street Lot
North Main Street
Mulberry Street
Commercial Street
North Second Street
Myrtle Street
South Union Alley
Chestnut Street
South Second Street
South Third Street
Olive Street
Nelson Street
South Main Street
South Main Street City Lot
100 South Water Street
200 South Water Street
300 South Water Street
Levee Road (River Lot)
South Second Street Permit Lot
North Second Street Permit Lot
McKusick Lake City Lot
Warning Letters Issued:
Failure to Pay Parking Fine: Citations Issued:
Void? Dismissed:
322
71
15
52
102
41
172
161
63
26
94
142
109
76
105
136
219
384
39
5
2
376
287
132
,
......... ~4....'F;."'......
.. ........ ~"':": .:'
~
.
Note: Citations total is for entire Police Department.
Note: Cub Foods paid $5,443.57 for parking permits, year 1995. This figure is not included in
above permit revenue. (Paid in 1996)
.
.
.
MEMORRNDUM
TO:
Mayor and City Council
FROM:
Fire Chief, George W. Ness
DRTE:
January 29, 1997
SUBJECT:
Purchase of Fire Department uehicle
DISCUSSION:
A request for a Fire Department Uehicle was submitted in 1997
capital outlay for $35,000. The line item was cut to $20,000.
We haue submitted bids to surrounding dealerships and
Stillwater Motors came in with the lowest bid of $24,150 which is
$4,150. more than capital outlay but Stillwater Motors will giue us
$2,800 for a trade in on the Fire Department's 1989 Buicl< Century
which would leaue $1,350 out of budget. There is no taH or license on
this uehicle.
When the $35,000 was cut from the capital outlay budget it also
included the eqUipment for the uehicle's radio, lights, siren and decals.
The radio can come out of 1997 capital outlay. The lights and siren
and decals are not in this year's budget. The added eHpense for these
items are $2,800.
1997 4 Wheel Driue 4 Door Jimmy
1997 Capital Outlay
Difference
Trade in 1989 Buicl<
$24,150
- 20.000
4, 150
- 2.800
1,350
2.800
$4,158
budget eHpense.
Lights,siren,decals installed
Out of budget TOTAL
The $4,150 is the total of the out of
I am requesting the $4,150.00 to purchase a new uehicle for the Fire
Department for 1997.
.
.
.
MEMORANDUM
TO:
Mayor and CO\.fficil
FR:
City Coordinator
RE:
"Revised" Draft of 5 year CIO plan
DA:
January 3 I, 1997
Discussion:
Accompanying this memo is a revised draft of a proposed 5 year Capital Improvement program. I
presented this to the Council at the workshop this past Tuesday. However, because of the lateness
of the hour I lacked the intestinal fortitude ("guts"!) to ask for discussion on the plan. As I had
said in the previous memo (and which I will basically be duplicating in this memo) statfhas been
working on the plan for some time no\\'. The plan represents all of the CIO items that staff sees as
necessary topwvide normal services (i.e., "Operations") each year and it also includes a listing
and cost estimate of all of the other "potential"projects/improvements that have been discussed by
the Council in the past few years (note that Approved and Pending Improvements are now called
"'potential projects").
Although the Council has been given information pertaining to the City's fInancial status and
fmancing capacity from time to time we have not had a comprehensive plan such as that which is
being proposed to guide the Council on long range decision making (or on the long range financial
impact of proceeding with an improvementlproject today). And given the list of the proposed
items, their associated costs, and impact on the City's fmances I think it is extremely important
that the Council work toward the adoption of a proposed c/o plan.
I would estimate that at least two and possibly three to four workshops will be needed in order to
come up with a 'workable plan. Obviously the Council will need to prioritize the items based on
the ability to fInance the items. I think it is likewise obvious that most of the items will not be
feasible within the next five years because of fmancial constraints (and probably not even tOr
another 10 years for some of the items).
I would like to emphasize that the draft before you is not necessarily complete at this time.
Although a considerable amount of time has been spent by statf to come up \Vith a complete list of
items it is doubtful that the list is complete. I am sure that the list would be added to every week if
it was distributed on a weekly basis. Further, the cost of the C/O items are nothing more than
estimates at this time. The numbers will have to be tine tuned as we develop a tinal plan and even
the fmal plan will have to be revised from time to time based on changing conditions (i.eoo,
increases in revenues, decreases in revenues, availability of new revenue sources, changes in
priorities due to either internal or external int1uences, etc.). However, every organization needs a
C/O plan (at least a 5 year plan) and I believe the proposed draft is a good starting point.
I realize that the Council will need to know how the projects will be financed in order to better
understand how the items will affect the City's finances and the taxpayers of the City before the
Council can make any definitive decisions. Therefore I would recommend that the Council direct
the Finance Department to estimate as best that it can the methods by which each item will be
financed. In other words the Finance Department would need to complete the last part of the
program entitled "Proposed Financing". When this is done the overall impact will be known
(estimated!!) and the Council can then proceed with prioritizing and adjusting the program to
meet the financial ability of the City (Note: Diane will be providing you with some information
related to the 1997 projects that will give you an indication of the potential financial impact or
problems that the Council will be faced with in trying to develop a workable program).
One of the procedural problems associated witn,the development of the plan is the question of
whether or not the Council should first review and prioritize the items before having the
financing sources (i.e., "Proposed Financing") fully developed. This will obviously cause the
Finance Department to add a step to the process. On the other hand I would imagine that the
Council would like to have some idea of how the items are to be financed (or if they can even be
financed) before going thru a prioritization process. My recommendation is based on the latter
concept.
Recommendation:
Council direct staff to develop "Proposed Financing" for the proposed Five Year Capital
Improvement Program and to set a workshop date to further discuss the plan (possibly at 4:30
p.m., February 18th or February 25th - 4:30 or 7:00 p.m.). I can discuss this further with you at
the meeting Tuesday.
~~
.
.
.
CITY OF STILLWATER
CAPITAL OUTLAY PROGRAM
Operations
ADMINISTRA TION
Local Area Network
Computer & printer upgrades
Software
Office furniture
Video projector
Copy Machine
Total Administration
FINANCE
P.C., software & printer upgrades
Software
Office Equipment
Total Finance
POLICE
~~rsonal computers
~Orkstations & printers
Printers
Oxygen kits for squads
Preliminary breath testers
Office furniture & fitness equip.
3 Marked squads, equip. changeovers
2 Marked squads, equip. changeovers
Additional squad for fleet
Outfit the additional squad
Personal computers
Protective vests
2 radar units (replacements)
New camera equipment
2 oxygen resuscitator units (replacements)
3 Marked squads, equip. changeovers
Personal computers
Protective vests
2 radar units (replacements)
Preliminary breath testers
4 Records printers
. 4 Cellular telephone replacements______~
01/27/97
$18,000
$5,000
$1,000
$24,000
$5,865
$3.200
$9,065
$2,400
$2,500
$1,200
$1 ,400
$900
$10.000
$66.600
1998
$5,000
$1,000
$2,000
$20,000
$28,000
$5,000
$2,500
$3,800
$11,300
$48,800
$24,400
$13,900
$4,800
$600
$6,000
$1,000
$2.000
$5,000
$1,000
$2.000
$5,000
$1,000
$2.000
$20,000
$28,000
$8,000
$5,000
$5,000
$2,500
$2,500
$7,500
$7,500
$74,700
$10,500
$1 ,250
$6,200
$900
$2,600
$1 ,200
I
I
2001
$5.000
$1,000
$2,000
$8,000
$5,000
$2,500
$7,500
1
- ------------- ------------
!DEPARTMENT &PR()JECT
1997 1998 1999 2001
Police, ctnd.
3 Marked squads, equip. changeovers $77,000
2 radar units (replacements) $3,200 .
Used Vehicle for CSO $30,000
Protective vests $650
3 Marked squads, equip. changeovers $78,500
Protective vests $10,000
Total Police $85,000 $101,500 $97,350 $110,850 $88,500
FIRE
Computer & printer $5,000 $5,000 $5,000
Vacuum cleaner $250
Pump cans $1,800 $1,800
Portable exhaust fan $1,500
Base radio $15,000
Radio $650
Chevy Blazer for Fire Chief $20,000
Refurbish 6107 (Pumper) $150,000
10 S.C.B.A.'s $20,000
New grass fire rig $50,000
New hose $20,000
New ladder truck $750,000
Total Fire $44,200 $171,800 $75,000 $750,000 $5,000
BUILDING INSPECTIONS $20,000.
Pick-up truck $20,000
Personal computer & printer $5,000 $5,000
Database software $10,000
Software updates $5,000 $2.000 $2,000
Total Building Inspections $15,000 $25,000 $2,000 $0 $27,000
COMMUNITY DEVELOPMENT
Computer software $1,000 $1,000 $1,000 $1,000
Computer & Printer $5,000 $5,000 $5.000
Map file $500
Office fumiture $1,000 $1 ,000
File cabinet $300 $300
Car $15,000
Total Community Development $5,000 $1,800 $20,000 $1,300 $5,000
PUBLIC WORKS
Pickup $15,000
Computers $10,000
Copier $6,500
Office fumiture $9,000
File Systems $3,000 .
Plotter $3,500
---------------- - --------------.~------------~- -------~--- .----- ----- ---- ~~-- - -------------- -~-------~-
01/27/97
2
iDEPARTMENT&PROJECT
I ",' ,. ":-,,':>,' "i.:.:':'- .'.;.:"_.,..:...._>.":::,,..,,
2001
Public Works, ctnd.
4fUP $30,000
System $10,000
omputers $4,000
File Systems $3,000
Pickup $15,000
Office furniture $3,000
File Systems $3,000
Computers $5,000
Total Public Works $47,000 $47,000 $21,000 $0 $5,000
STREET
One ton truck $30,000
Plow truck $85,000
Plow truck $85,000
Compressor $15,000
Sweeper $115,000
Tar Kettle $20,000
One ton truck $30,000
_cade, $85.000
low truck $85,000
Total Streets $115,000 SO $100,000 $165,000 S170,000
SHOP
Shop roof $50,000
Salt-sand/out building $200,000
Shop trailer $30,000
Misc. equipment expenditures $20,000 $20.000 $20,000 $20.000
Total Shop $0 $300,000 $20,000 $20,000 S20,000
TOTAL GENERAL FUND I $686,400 I $370,850 I I $336,000
$344,265 i $1,062,650 I
SEWER
Jetter $175,000
lift station repair $30,000 $30,000 $30,000 $30,000
One-ton truck $30.000 $30,000 $30,000
Aiple lift station $15,000
Lily Lake lift station $15.000
Myrtle St. lift station $30.000
Public works facility design $50,000
Public works facility land $200,000
.TOTALSEWERFUND $340,000 $235,000 ' $60,000 : $30,000 I $30,000
01/27/97
3
DEPARTMENT & PROJECT 19991
1997 1998 2000 2001
PARKS
Pick-up truck (replacement) $15,000
Push Mowers $1,800 .
Weed Whips $400
In-field grooming machine $15,000
Wind screens for tennis courts $1,800
Basketball court - Staples $25,000
Play equip. (replace) - Sunrise $30,000
Overlay tar area - Ramsey $8,000
Privacy fence - Benson $3,000
Rebuild wall, Pioneer Park $185,000
Boardwalk, walking path Mckusick $50,000
Utility van (replacement) $24,000
Kubota and attachments (replacement) $27,000
Thatcher for sweeper (replacement) $2.100
Ball field lights - Bonse $30,000
New flower gardens, north & south ends $6,000
Rebuild monument - territorial prison site $15,000
Basketball court - Scholenberg $25,000
New horshoe pits - Northland $13,000
Ball field lights - Croixwood $40,000
Rebuild sidewalk - Lowell Park restrooms $1,500
Storage building for Parks dept. $20,000
Kubota and attachments (replacement) $26,000
Portable Generator (replacement) $3,200 .
Lawn sweeper $21,000
Play equip. (replace) - Northland $15,000
Picnic shelter - Northland Park $20,000
Rebuild Willard St. steps $12,000
Rebuild Main St. steps $110,000
Pick-up truck (replacement) $28,000
Push mowers $2,100
Lawn tractor (replacement) $21,000
Fence basketball court - Benson $9,000
Rebuild hockey rink - Croixwood $11,000
Plow truck wi sander $50,000
Tractor loader (replacement) $48,000
Tree spade $21,000
Smithco sweeper $27,000
TOTAL PARKS FUND I I I I
$335,000 i $203,600 ! $207,200 i $71,100 I $146,000
LILY LAKE
Fence on ballfied backstop - Lily Lake $3,000
Picnic area & boardwalk - Lily Lake $20,000
Timers & Lighting - Lily Lake $5,000 .
Winter encl. & heater - forks for skin loader $3,100 - -- ~. ------------. --. -----
---_.~--_._- ---~-----_..-
01/27/97
4
DEPARTMEN1"i&P~OJEC1"
1997
Lily Lake. ctnd.
.cnic shelter - Lily Lake play area
y equip. (replace) - Lily Lake
TOTAL LILY LAKE FUND
I
$31,100 I
LIBRARY
Paperback spinner
Microfiche reader/printer
Kid's catalogue
Adaptive technology for ADA
Computers
Printers
Telecommunications upgrade
Office fumiture
Office shelving
ADA compliance
Landscaping
Signage
$580
$2,200
$4,200
$500
$4,000
$1 ,000
$7,800
$700
$500
$3,000
$2.000
$1,000
Public access terminals/printers
Software upgrades
Computers
Printers
CD ROM workstations
.DA compliance
ffice furniture
Adaptive technology for ADA
Computers
Printers
Software upgrades
CD ROM workstations
ADA compliance
Office furniture
Public access terminals/printers
Computers
Printers
Software upgrades
Photocopier
ADA compliance
Microfilm reader/printer
Lighting Improvements
Furnishings, AV for Margaret Rivers Rm
Office furniture
Adaptive technology for ADA
. Computers
Printers
Software upgrades
01/27/97
$20,000
$20,000 I
$5,000
$1,000
$4,000
$1,000
$3.600
$3,000
$2,000
1998
$10,000
I
$10,000 i
$2,000
$4,000
$1 ,000
$1,000
$3,600
$3,000
$2.000
$5,000
$4,000
$1,000
$1,000
$7,500
$3,000
$7,500
$2,000
$5.000
$2,000
$01
I
I
2001!
$01
$2,000
$4,000
$1,000
$1,000
5
Library, ctnd.
ADA compliance
Office furniture
i DEPARTII/IENX,& P~OJI:CT
i
TOTAL LIBRARY LAKE FUND
I I
$27,4801$19,600 I
~16,600 I $38~0001
$3,000
$2,00_
$13,00""
IGRANDTOTAI..OPERATIONS
$1,077,8451 $1,164,6001
$664,650 I $1,20'1,7501
$525,000 :
.
.
01/27/97
6
CITY OF STILLWATER
CAPITAL OUTLAY PROGRAM
Potential Projects
Annexation Area Improvements $500,000
1997 Street Improvement 2nd Str $1,000,000
Stoneridge/Johnson Ct. Storm Sewer $100,000
4th Street Ravine $150,000
Lily Lake Pump Station $100,000
Main Street Steps Repair $20,000
Levy Improvements $450,000
Environmental Clean Up $400,000
Speed Bumps $10,000
Ice Arena/Community Center $5,500,000
Annexation Area - Trunk $2,000,000
Public Works Facility $1,500,000
98th Street Imp. S. 1st St $500,000
Hwy 36 Frontage Impr $700,000
Prison Wall Repairs Phase I $200,000
Downtown Lighting $950,000
Elm Street Ravine $300,000
Curve Crest Mill Overlay $250,000
Industrial Park Lighting $30,000
Environmental Clean up $100,000
Sidewalk Rehabilitattion $60,000
cGolf $100,000
h Donation Pioneer Park $150,000
Construction Pioneer Park $150,000
Parking Ramps $1,500,000
1999 Street Improvements $1,000,000
Annexation Area Trunk $2,000,000
99 Sidewalk Rehabilitation $60,000
Hazel Street Ravine $100,000
Environmental Clean Up $100,000
Holcombe Sidewalk $40,000
Purchase Athletic Field from ISO $275,000
Purchase 30 acres/annexation area $600,000
New Library Branch $1,500,000
Armory $1,000,000
2000 Street Improvements $1,000,000
Annexation Area Trunk $1,000,000
2000 Sidewalk Rehab $60,000
Prison Wall Repairs Phase II $300,000
Environmental Clean Up $100,000
Lily Lake Storm Sewer $100,000
2001 Street Improvements $1,000,000
Annexation Area Trunk $1,000,000
2001 Sidewalk Rehab $60,000
nvironmental Clean Up $100,000
rth Hill sewer $3,000,000
build Lowell Park $6,000,000
Build park - Aiple property $800,000
Total $8,230,000 $8,490,000 $6,675,000 $2,560,000 $11,960,000
31-Jan-97
CITY OF STILLWATER
CAPITAL OUTLAY PROGRAM
Expenditure Summary
Operations
Potential Projects
GRAND TOTAL
Proposed Financing:
Property Tax
Service Charges
TIF
State/Federal Grants
Special Assessments
General Obligation Bonds
Other
31-Jan-97
$1,077,845
$8,230,000
$9,307,845
$1,164,600
$8,490,000
$9,654,600
..'/
') 0
$664,650
$1,201,750
$6,675,000
$2,560,000
$7,339,650
$3,761,750
~,
. envf J~ V-,
0-u ~J~
l1
2001
$525,000
$11,960,000
$12,485,000
.
.
.
1
.
.
.
~
MElVIORANDUM
TO:
Mayor and City Council
FROM:
Diane Doblon, Finance Director ~~ J
'p y;.\\ 1
~~ SVo\ ~ 3 \ ~ 'I.
e"" -H r-q,
ty\ e e, \)
t- .~. q1
~ ~, -'
~~(U '):
SUBJECT:
Capital Project Fund
DATE:
November 22, 1994
Back.oround
e
The City of Stillwater has a rather limited number of methods to raise money for various large
projects, these being a tax lcvy on all property, special assessments to benelitted property and tax
increment for selected parcels. 1be tax levy can be used tor any public purpose, but must be balanced
by what the citizens arc willing to pay. The special assessment levy may be used to finance
improvements with respect to the special assessment policy and state laws regarding benetit to the
property. Tax increment has many specilic state laws as to how this can be spent and is only
generated lor spccilic parcels with the intent of the City's policy to be redevelopment of the downtown.
Analysis
Other fuctors that need to be considered when deciding on how to finance projects are the current debt
and the impact on taxes and the impact on the legal debt margin (as set by state statute). I am
attaching some information regarding the calculation of the City's legal debt margin projected as of
2/2/95 and the property tax impact on various propt.->rtics with dillerent bond issue sizes and repayment
schctlules to give you an idea of how much taxes would increase lor the various scenarios. Please be
advisetl these are not my recommendations, but rather inlormation to help you in your decision-
making process.
Conclusion
1 have put together a list of projects with cost estimates that have been discussed at various times in
the past, with a table identi(ying possible sources of funds. (Also, the City Council may have other
projccts to add to the list.) The estimates are just that, "estimates" and are intended tor discussion
purposes. Realistically, the City can't finance all thcse projects now and the City Council will need
to prioritize the projects to dctermine how money will be spent.
/
JAN-30-97 THU 12:28
CITY OF STILLWATER
FAX NO, 6124390456
P. 02
CITY OF STILLWATER
CAPITAL OUTLAY PROGRAM
Potential ProjeCt3
-
5o<<~(
SOD
If()O
rJ..(J
5'0
3S-
'Iso
..e;-
-e-
~ ODD
5' 'I ss-
I
-r~ L('Vf
Proje'Ctfrt(e,~;":-- ':.... ....., ':~:':':";~~~S::':' ,,: '. .,.-: ',~::.:,r::M'~'~~Y~"" i9;1r<)fE:<pC)1alhlr~,,':;~:.~::-;':-:-::T~~L"-" 1 Reyenue ;
'" .' . ,)-~:". :!:.;: ,":, , ': ," .:':': ;.'..( ~!\:),:i:jl::'jft:19"97.~)';;;:"::i';~~~ t\1t:~ 'i~,.' : :'~'g9F'r, "r~:rrf;'2~:;;:J4l' 'i:':200f_-=-=L~2I::b:'~ I
A'.._.._.___..._.____._....._~__.__........~_....,....~+~t..........;.t.,;~__'_Jt..Uj~';W"-I"" ~.. _I..,.. ~ ..... I ~ .." ~.___~......_-w_ "
. '! ~
iAn~exatlon Area Improvements $500,000: lP OD
97 Street Improvement 2nd Sr.r $1 ,ooo,oeo: 10
Siorerid;JeJJohnson ct. Storm Sewer $100,QCO /""'"
4:h Street Ravine $150,000: ~ 1.1
lily lake Pump Station $100,000: lI$'
/>lain S:raet Steps Repair $20,000: ;'0
le'ty Improvements 'ISO 000 $OOO,~()O. '{.~
Environment,,1 Clean Up I aLIoo,ooo! 0, 0
Speed Bumps SiD 000: 0
Ice Arena/Community Ce'1ter $5.500:000 i I, 51) 0
, .:2,175"
Annexation Area - Trunk $2,000,000
Public Works Facilit); $1,500,000.
98lh Straetlmp, $, 1st $t $500,000
HlNy 36 Frontage lmpr $700,000
Prison Wall Repairs Phase I $200,000
Downtown lighting $950,000
Elm Street Ravine $300,000
Curve Crest Mill Overlay $250,000
Industrial Park Lighting $30,000
Environmental Clean up $100,000
Sidewalk Rehabilitatt,on $60,000
,Disc Golf $100.000
'lV!atct1 Donation Pioneer Park $150,000
New Construction PlOn~er Park $150,oon
Parkir:g Ramps $1,500,000
99 Street Imp.
Annexation Area TrunK
99 Sidewalk Rehabiiitation
Hazel Street Ravine
Environmental Ckian Up
Holcombe Sidewalk
Purchase Athletic Field from ISD
Purcha&G 30 acres/annexation area
New Library Branch
Armory
$1,000,000
$2,000,000
560,000
$100,000 ,
$100,000
$40,000
$275,000 .
$600,000
$1,500,000
$1.000,000
.
2000 Street Imp
,l\n"exation Area Trunk
2000 Sidewalk Rehab
Prison Wall Repairs Phase II
Environnental Clean Up
Lily LaKe Storm Sewer
$1.000,000,
$1,000,000
$60,000
5300,000
$100,000
5100,000
2001 Streellmp
An:lexation Area Trunk
200~ Sicewalk Rehab
Environl'Tlental Clea:'1 Up
North Hill sewer
Rebuild L.owall Park
Bu'ld park. Aiole prO:)erty
$1,000,000
$1,000,000
$60,000
$100,000
$3,000,000
$6,000,000
$800,000
~.;l)O 000 ;
:r.9_~~. _. _n_n_-'--_,_. ~.._.._ _ ______.L,< .'~ naiooo;ii '::', $8~~.~..QQQ. L,~~ ;~~ 5\0.9.9.1.- ,$2.560,000: Ii;; $Jt;$'9.0:&!t~!
Finan~inll Key:
.
01/30/97
.
.
.
LEGAL DEBT MARGIN
As of February 2, 1997
Estimated Market Value
Legal Debt Margin:
Debt Limitation - 2% of estimated market value
Total Bonded Debt
Less: Improvement Bonds
TIP Bonds
Total Debt Applicable to Limitation
Legal Debt Margin
$23,645,000
($6,175,000)
($9,925,000)
~
$639,460,800
$12,789,216
$7,545,000
$5,244,216
Estimated
Market
Value
% Increase
Homestead Residential
$40,000
$50,000
$75,000
$100,000
$125,000
$150,000
$175,000
$200,000
$225,000
$250,000
$275,000
$300,000
Apartments (1-3 Units)
$50,000
$75,000
$100,000
$200,000
Apartments (4+ Units)
$100,000
$500,000
$750,000
$1,000,000
$2,500,000
Commercial/Industrial
$50,000
$75,000
$100,000
$200,000
$500,000
$1,000,000
$2,500,000
1996/1997
Net Tax
Capacity
$400
$500
$700
$1,080
$1,280
$1,780
$2,280
$2,780
$3,280
$3,780
$4,280
$5,280
$1,150
$1,725
$2,300
$4,600
$3,400
$17,000
$25,500
$34,000
$85,000
$1,500
$2,250
$3,000
$7,600
$21,400
$44,400
$113,400
CITY OF STILLWATER, MINNESOTA
COST OF VARIOUS BOND ISSUE OPTIONS
IMPACT ON VARIOUS PROPERTIES
Issue Size $1 000000 $1 000000 $5 000 000 $5 000 000
Schedule A -15 YRs. B - 20 YRs. C - 15 YRs. o - 20 YRs.
Tax Rate 1.043% 0.887% 5.216% 4.437%
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3.019% 2.560% 15.079% 12.820%
$4.17 $3.55 $20.86 $17.75
$5.22 $4.44 $26.08 $22.19
$7.30 $6.21 $36.51 $31.06
$11.26 $9.58 $56.33 $47.92
$13.35 $11.35 $66.76 $56.79
$18.57 $15.79 $92.84 $78.98
$23.78 $20.22 $118.92 $101.16
$29.00 $24.66 $145.00 $123.35
$34.21 $29.09 $171.08 $145.53
$39.43 $33.53 $197.16 $167.72
$44.64 $37.96 $223.24 $189.90
$55.07 $46.83 $275.40 $234.27
$11.99 $10.20 $59.98 $51.03
$17.99 $15.30 $89.98 $76.54
$23.99 $20.40 $119.97 $102.05
$47.98 $40.80 $239.94 $204.10 .
$35.46 $30.16 $177.34 $150.86
$177.31 $150.79 $886.72 $754.29
$265.97 $226.19 $1,330.08 $1,131.43
$354.62 $301.58 $1,773.44 $1,508.58
$886.55 $753.95 $4,433.60 $3,771.45
$15.65 $13.30 $78.24 $66.56
$23.47 $19.96 $117.36 $99.83
$31.29 $26.61 $156.48 $133.11
$79.27 $67.41 $396.42 $337.21
$223.20 $189.82 $1,116.22 $949.52
$463.09 $393.83 $2,315.90 $1,970.03
$1,182.76 $1,005.86 $5,914.94 $5,031.56
Tax Rate based on 1996/97 Net Tax Capacity of: $9,625,501
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CITY OF STILL WATER
CITY COUNCIL MEETING NO. 97-3
January 21, 1997
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SPECIAL MEETING
4:00 P.M.
The Meeting was called to order by Acting Mayor Thole at 4:30 p.m. (waited for quorum)
Present: Councilmembers Thole, Bealka, Zoller
Absent: Councilmember Cummings, Mayor Kimble (Kimble arrived at 4:40 p.m.)
Also Present: City Coordinator Kriesel
City Attorney Magnuson
Community Development Director Deblon
City Engineer Eckles
Finance Director Deblon
City Clerk Weldon
Consulting Engineer D. Moore
Consulting Engineer Hahn
Press: Julie Kink, The Courier
Mike Marsnik, Stillwater Gazette
. 1. Workshop: Utilities in annexation area
City Engineer Eckles provided background information regarding various proposals for utilities. He
noted developers, representatives of the Lily Lake Homeowners group and School District 834 were
present.
Consulting Engineer Moore presented various options for development of utilities as shown in the
comprehensive sewer plan update. He distributed handouts showing the pros and cons of two options
for sewer service to the annexation area: Gravity flow (north), and Alternate A (south).
He requested Council direction.
City Engineer Eckles stated the southern option was easier to implement quickly, but felt the northern
gravity system was better in the long run due to less maintenance and lower total outlay costs.
Lee Miller, Lily Lake Homeowners group, expressed concern that a route along the lake would 1)
damage vegetation and tree cover and 2) a break could result in pollution of the lake.
Daniel Herbst, Pemtom Land Co., questioned what upgrade costs had already been paid.
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Motion by Councilmember Thole, seconded by Councilmember Zoller directing SEH to proceed with
the development of the Gravity Flow North option for providing sewer service to the annexation area.
All in favor. (Cummings absent)
January 21, 1997
City Council Meeting No. 97-3
2. United Waste - yard waste proposal
City Coordinator Kriesel presented information regarding proposal from United Waste for use of
biodegradable paper bags for the disposal of yard waste.
Vince Vanella, United Waste, showed Council the type of bag that would be used and explained it
would be both environmentally sound and more economical than the current system. United Waste
would provide the bags at no cost to City residents.
Action taken at 7 p.m. meeting.
Mayor
Attest:
City Clerk
Recessed the meeting at 6 p.m.
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January 21, 1997
City Council Meeting No. 97-3
CITY OF STILL WATER
CITY COUNCIL MEETING NO. 97-3
January 21, 1997
REGULAR MEETING
7:00 P.M.
The Meeting was called to order by Mayor Kimble.
Present: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Also present: City Coordinator Kriesel
City Attorney Magnuson
Finance Director Deblon
Community Development Director Russell
City Engineer Eckles
Ed Cain, Legislative Associates
City Clerk Morli Weldon
Press: Mike Marsnik, Stillwater Gazette
Julie Kink, The Courier
APPROVAL OF MINUTES
Motion by Councilmember Bealka, seconded by Councilmember Thole to approve the minutes of
January 7, 1997, Regular and Recessed Meetings.
P~TITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS
Recognition of retiring Water Board Commissioner
Mayor Kimble presented John Jewell with a resolution commending him for 9.5 years of service as a
member to the Stillwater Board of Water Commissioners.
Motion by Councilmember Bealka, seconded by Councilmember Thole, adopting Resolution 97-25:
commending John Jewell for 9.5 years of service as a member to the Stillwater Board of Water
Commissioners. All in favor.
Ayes: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble
Nays: None.
OPEN FORUM
Dan Herbst, Pemtom Land Co., referred to his January 21 memo to Council regarding the proposed
agreement for reimbursement to the City for expenses incurred relating to planning, engineering, and
environmental studies in the annexation area and requested reimbursement to the City be made by
deferred assessment of the full annexation area.
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January 21, 1997
City Council Meeting No. 97-3
James Bradshaw stated he had already escrowed "up-front" costs and should be given credit for that
amount when dividing the costs to be charged to the developers.
(
Motion by Councilmember Thole, seconded by Councilmember Cummings directing staff to continue to
study the issue of reimbursement to the City for expenses incurred relating to planning, engineering, and
environmental studies in the annexation area and return with recommendations at February 4 meeting.
All in favor.
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CONSENT AGENDA *
Motion by Councilmember Thole, seconded by Councilmember Zoller to approve consent agenda. All
in favor.
1. Directing Payment of Bills. (Resolution No. 97-20)
2. Purchase of Base Station radio - Fire Department
3. Purchase of computer, scanner, and accessories - Fire Department
4. Purchase of file cabinet - Engineering Department
5. Tobacco License, Gerard Busman dba Tobacco City, 2040 Market Drive (Resolution No. 97-21)
6. Permanent employment of Diane Ward as secretary (Resolution No. 97-22)
7. Contractors License Renewals: Wallmaster Home Improvements; Suburban Lighting Inc.; Stocker
Excavating Co.; 3M
8. Accepting Project and authorizing final payment to Bailey Construction - L.r. 310, 1995 Sidewalk
Project (Resolution No. 97-23)
9. Accepting Project and authorizing final payment to Tower Asphalt - L.r. 312, 1995 Street Projects
(Resolution No. 97-24)
10. Approving attendance at Clerks and Finance Officers conference - City Clerk
11. Accepting Project and authorizing final payment to Yolk Sewer and Water - L.r. 306, Highlands
Sixth Addition (Resolution No. 97-26)
12. Purchase of computer and accessories - Planning Department
13. Approval of Service Agreement - Copy Duplicating Services
14. Application for MN lawful gambling premise permit, BPO Elks #179,
Madcapper Saloon & Eatery (Resolution No. 97-27)
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Taken out of order
3. Discussion of Oak Park Heights request to mediate bridge issue.
Mayor Kimble noted that Mayor Schaaf, Oak Park Heights, and several other interested parties
were in attendance. He explained Mayor Schaaf had requested the City consider passing a
resolution acknowledging the request of Oak Park Heights and agreeing to participate in
mediation as conducted by the Federal Mediation and Conciliation Service.
Mayor Kimble cited several reasons why mediation would delay the construction of a new bridge
and negatively impact the financing. He also stated the City had filed pleadings in the Federal
Court asking for intervention in the bridge litigation.
No action was taken.
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January 21, 1997
City Council Meeting No. 97-3
STAFF REPORTS Item No.3. Unfinished Business. taken at this time.
The Mayor recessed the meeting at 8 p.m.
Reconvened at 8:10 p.m.
1. Finance Director
Finance Director Deblon reported that, as directed by Council, staff had researched the policy
used by other cities for the treatment of "snowbirds" (residents that leave during the winter)
regarding utility services. Staff contacted seven comparable sized cities in the area and found
they all handled "snowbirds" in a similar manner for utility charges.
No action taken.
2. Community Dev. Director
Community Development Director Russell reported the Stillwater City and Town Joint Board
will be meeting at the Stillwater Fire Department meeting room on Wednesday, January 19,
1997.
3. City Engineer
City Engineer Eckles updated Council on the progress of the AUAR.
4.
City Coordinator
City Coordinator Kriesel summarized the information regarding the proposal from United Waste
for use of biodegradable paper bags for the disposal of yard waste.
Motion by Councilmember Thole, seconded by Councilmember Cummings first reading of ordinance
amending Chapter 30 of the City Code entitled Garbage and Rubbish. (use of biodegradable bags for
yard waste)
Ayes: Councilmembers Bealka, Thole, Zoller, Cummings and Mayor Kimble
Nays: None
UNFINISHED BUSINESS
1. Update: St. Croix Valley Sports Complex
Community Development Director Russell presented proposals from for survey and environmental
services required as part of the project design and development process for the St. Croix Valley
sports complex.
Motion by Councilmember Thole, seconded by Councilmember Cummings accepting proposal from
SEH for professional services for preparation ofEA W for proposed St. Croix Valley Sports Facility and
directing staff to work with SEH to prepare portions of the EA W in-house. All in favor.
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January 21, 1997
City Council Meeting No. 97-3
Motion by Councilmember Thole, seconded by Councilmember Cummings adopting Resolution 97-33
accepting proposal and approving entering into contract with Egan, Field & Nowak, Inc., for predesign
survey and final plat for proposed St. Croix Valley Sports Complex. All in favor.
(
Ayes: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble
Nays: None.
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Tim Stefan, architect for the proposed sports complex, presented the master plan for the site. He
requested Council schedule a special meeting for a workshop to discuss budget and design issues.
Council set a special meeting for 7 p.m. Tuesday, January 28,1997, to hold a workshop to discuss the
proposed St. Croix Valley Sports Complex.
2. Possible appointment to Water Board
Three applications were received for the vacancy created by the retirement of John Jewell. The
appointment would be for the unexpired portion ofthe term ending June 30, 1999.
Motion by Councilmember Bealka, seconded by Councilmember Zoller appointing Dennis Yon to the
Stillwater Water Board. Motion failed.
Ayes: Councilmembers Bealka and Zoller
Nays: Councilmembers Cummings, Thole and Mayor Kimble
Motion by Councilmember Cummings, seconded by Councilmember Thole adopting Resolution 97-28
appointing Gary Funke to the Stillwater Water Board for a term to expire June 30, 1999.
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Ayes: Councilmembers Cummings, Thole and Mayor Kimble
Nays: Councilmember Bealka and Zoller
NEW BUSINESS
1. Transfer of On-sale Liquor License & Tobacco License - JEMA Pub, Inc., dba Wildriver/Orleans
Cafe
Motion by Councilmember Thole, seconded by Councilmember Zoller adopting Resolution 97-29
approving license to sell tobacco products at retail to JEMA Pub, Inc. dba Wildriver/Orleans Cafe.
Ayes: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble
Nays: None.
Motion by Councilmember Cummings, seconded by Councilmember Thole adopting Resolution 97-30
approving on-sale liquor license to JEMA Pub, Inc. dba Wildriver/Orleans Cafe.
Ayes: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble
Nays: None.
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January 21, 1997
City Council Meeting No. 97-3
2. Reapportionment of Assessments - L.I. 251 - Parcels #9033-2125 (Parcel A) #9033-2120 (Parcel B)
Motion by Councilmember Cummings, seconded by Councilmember Thole adopting Resolution 97-31
approving reapportionment of assessments for L.I. 251 for Parcels #9033-2125 (Parcel A) #9033-2120
(Parcel B).
Ayes: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble
Nays: None.
3. 1996 Transfers of funds
Finance Director Deblon recommended the transfer of funds from the Dutch Elm Fund to cover
deficits in the following funds: Special Events, Middle River, Parks.
Motion by Councilmember Thole, seconded by Councilmember Bealka approving transfer of funds
from the Dutch Elm Fund to the following funds: Special Events, Middle River, Parks. All in favor.
4. Employee Assistance Program
Motion by Councilmember Thole, seconded by Councilmember Zoller adopting Resolution 97-32
approving contract with Sand Creek Group, Ltd, to provide Employee Assistance Program.
Ayes: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble
Nays: None.
STAFF REPORTS (continued)
Councilmember Thole requested Council reconsider, based on concerns expressed by Dan Herbst
during open forum, the decision to direct SEH to proceed with the northern gravity flow option for
utilities to the annexation area. He suggested temporarily putting the project on hold.
Motion by Councilmember Thole, seconded by Councilmember Bealka directing staff to notify SEH not
to proceed with further work on the northern gravity flow option for utilities to the annexation area until
further notice. All in favor.
Councilmember Cummings noted the City of Stillwater Chamber of Commerce is taking reservations
for "A Gathering Under the Blue Moon" Council members are to contact City Coordinator if
interested in attending.
Councilmember Bealka expressed concerns regarding lack of snow removal on sidewalks near the
Ann Bodlovick Apartments and senior center.
Council directed the City Coordinator contact the property manager and the HRA to remind them it is
the abutting property owners responsibility to clear sidewalks of snow.
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January 21, 1997
City Council Meeting No. 97-3
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ADJOURNMENT:
Motion by Councilmember Thole, seconded by Councilmember Bealka to adjourn to executive session
at 9 p.m. All in favor.
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Mayor
Attest:
City Clerk
Resolution 97-20: Directing Payment of Bills.
Resolution 97-21: Tobacco License, Gerard Busman dba Tobacco City, 2040 Market Drive.
Resolution 97-22: Permanent employment of Diane Ward as secretary.
Resolution 97-23: Accepting Project and authorizing final payment to Bailey Construction - L.T. 310,
1995 Sidewalk Project.
Resolution 97-24: Accepting Project and authorizing final payment to Tower Asphalt - L.T. 312, 1995
Street Projects.
Resolution 97-25: Commending John Jewell for 9.5 years of service as a member to the Stillwater
Board of Water Commissioners.
Resolution 97-26: Accepting Project and authorizing final payment to Volk Sewer and Water - L.T.
306, Highlands Sixth Addition. .
Resolution 97-27: Application for MN lawful gambling premise permit, BPO Elks #179, Madcapper
Saloon & Eatery.
Resolution 97-28: Appointing Gary Funke to the Stillwater Water Board for a term to expire June 30,
1999.
Resolution 97-29: Approving license to sell tobacco products at retail to JEMA Pub, Inc. dba
Wildriver/Orleans Cafe.
Resolution 97-30: Approving on-sale liquor license to JEMA Pub, Inc. dba Wildriver/Orleans Cafe.
Resolution 97-31: Approving reapportionment of assessments - L.T. 251 - Parcels #9033-2125 (Parcel
A) #9033-2120 (Parcel B).
Resolution 97-32: Approving contract with Sand Creek Group, Ltd, to provide Employee Assistance
Program.
Resolution 97-33: Accepting proposal and approving entering into contract with Egan, Field & Nowak,
Inc., for predesign survey and final plat for proposed St. Croix Valley Sports Complex.
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r-.1EMORANDUM
TO:
Mayor and Council
FR:
City Coordinator
RE:
Request to reduce/remove assessments
DA:
January 3G, 1997
Discussion:
Accompanying this memo is a letter from Bruce and Connie Shalles requesting that the City
reduce or remove the assessments on plat parcel # 9028-2320 (see attached map). The
assessments were levied for LI 284 (Myrtle Street Drainage project) and LI 3G7 (Myrtle Street Re-
Hab project). No assessment appeals were filed at the time the assessments were levied. The
assessment history is as follows:
Original
Assessment
$1352.56
3343.92
LI 284
LI 307
Amount Certified
Principal Interest
$405.78 $270.28
668.78 532.84
Total
$ 676.06
1201.62
Totals
$4696.48
$107456
$803.12
$1877.68
In summary the assessment balance would be the amount certified to the County for collection,
which is $1877.68 and the balance carried by the City, which is $3621.92 ($4696.48 - 1074.56)
for a total of $5499.60 (plus penalties and interest for non-payment of the assessments).
Incidentally, the parcel ofland that lies to the south of MyrtIe street, and which is the larger parcel
has a storm sewer pipe and an outlet for the drainage system for this area on the parceL
This request is somewhat difierent from the other types of requests the City receives regarding
assessments in that the request is being made from a non-property owner and the parcel is not a
tax-forfeited parceL Normally a request for assessment reduction is made when a parcel ofland
has actually been forfeited. Another unusual aspect of this request is that the parcel in question is
actually two parcels because it is split by Myrtle Street.
Given the dimensions of the lot and the tact that the parcel(s) by themselves are unbuildabIe it
would appear that the parcels will eventually become tax-torfeit (the assessments and taxes have
not been paid for two years). Hmvever, statTwould recommend that the city not make any
adjustments to the assessments at this time. If the parcels become tax forfeit in the future then the
council can consider adjustments tif any) at the re-assessment hearing that would have to take
place in order to reinstate the assessments. Further. if the parcels did become tax forfeit the City
would probably want to acquire the parcel lying south of Myrtle Street because of the storm water
Utilities that exist on the property.
Une option the Council may \vant to consider is the reapportionment of the assessments to
apportion the assessments to the two parcels (i.e., as if they \vere two separate parcels). I believe
this would require a subdivision of the property (which would result in the assignment of separate
parcel numbers for each parcel). This would then allow the Shalles to negotiate the purchase of
the property from the current owners. However, I would suggest that the assessments be required
to be paid (or at least not reduced at this time).
Recommendation:
Council consider reapportionment of assessments for parcel # 9028-2320 with no reduction of
assessments.
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January 21, 1997
Dear Mayor Kimble and City Council Members,
We are currently persuing the possibility of purchasing land
adjacent to the property we currently own and live on here in
Stillwater. The properties in question are identified on the attached
city map.
We own land parcel ~9028-2600 and wish to purchase parcel
#9028-2320. As you review this map you will notice the parcel
of land, #9028-2320, is split north and south of Myrtle Street.
On the North side the land is classified as unbuildable as is the
South side because it is a Ravine. Both pieces of land together
have a current property tax value of $100.00 which has a city tax
of $2.68 a year.
After reaching the current owner, Mr. Dave Noland, we've learned
that the property was purchased by him and a partner in 1973 as
forfieted land (see attached document.) In 1995, the land was
assessed for nearly $4,000 for a Storm Sewer System, project
#80284 and for Myrtle Street Pavement Rehab, Project ~80307. This
appears to be an unusually large assessment for land that is not
lived on, nor as indicated to us cannot be.
I have spent a great deal of time talking and visiting with several
city officers and based on these discussions we are asking for the
assessments to be dropped. Currently the taxes and assessments are
unpaid and a portion delinquent. We believe Mr. Noland's intent is
to let the property go back to forteiture state.
On November 14, 1996, I met with Klayton Eckles, city engineer. He
provided me with the city map. He said he thought it possible to
get the assessment reduced or removed. He did indicate, however,
that Mr. Noland had the opportunity to request removal/reduction
prior to assessments taking place, this did not happen. Klayton
further directed me to Nile Kriesel, city coordinator.
On November 26, 1996, I spoke with Mr. Kriesel and we discussed the
assessment removal possibilties. Nile indicated an assessment
cannot exceed the vaLUE OF THE LAND. Again this land is valued at
$100.00.
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I also spoke with Al Zepper, building permits, who con~irmed
the land was not buildable and was taxed on that basis. He
also mentioned there is a city ordinance that prohibits
building in a ravine. He mentioned that since there was no
home on the land, nor could a home be built there, that
relief could be given for the assessment. Again, assessments
shoulc not apply to unbuildable land.
We would like to continue our plan to purchase this land however,
the purchase is contingent on our getting relief of this assess-
ment. We've been told by all of the above that relief can only
come from the city council decision. I urge you to review this
request and we are hopeful you too will agree these assessments
should be removed.
This land has no value to anyone but to my husband and myself.
That value is only because our property line falls partially
into the wooded area of the north side of the land. We have
cleaned, groomed and cleaned the sidewalb infront of these
woods since we moved here in May, 1995. If we den't do this,
no one would.
We love Stillwater and are in a renovation of the 1890 home ~e
purchased in '95. The wooded lot needs care and we'c like to
continue this process but more intently if it were ours. Myrtle
Street is a high traffic area yet this small section of woods
reminds us that even though we are the inner city, there's still
a part of the land remaining untouched and left as it was yeac'
ago. We would always like these woods to remain that way.
.
We asks that you take our request into consideration and would
like the opportunity to present our case to the council at its
next council meeting, should this be necessary.
We can be reached at the following numbers:
Connie Shalles - 575-5635 (work)
Eruce and Connie Shalles (after 4:30 - 351-7119 (home)
Thanks for your time and considerations.
l5incerely,
~/{-<-- ~-'7/L/ &~u::e- ~~
Bruce and Connie Shalles
424 Myrtle St. W.
Stillwater, MN 55082
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STATE OF HIUESOTA
DEPARTHEHi OF TAXATIOH
COHVEYAHCE OF FORFEITED LAHDS
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P't N~' of 3::: .:!~ ;::: of .::i~..r~, S~c~iO:l 2~, TCft71S!:i~ JO, Ra:1~t1 20, ":io
Beg. at a point on tho E.;st linEll -.-hc:"e t.he l:\):-th :ino ~:... :.:t:":l~ St. _ ~~.~~~sc~:z
thence ~;f!~t along the ;';orth l:..no o~ !~j":-~!.o S. :'0: po:.n~ .0,-.1 :"~At. L..'1~~~'IJ~ .::.~s:.
line of: i'..ur:.et St. thonco liort.:: to :!. oo:.nt .:;.~:\s 120.;;6 fee':. Sou:.h of: ::'J":"
line the:1Co E.:l~t to bog. c.l~o oog. on t~c ~O'.ltlt lL"1o t.ho=-~o!' 75 i"cet. -_ii:st ~! ."
'the East lir.o of ::"'l:":-:.at t~c:lce !;orth ~ :,ho S:Juth li.."'le ~: Z-:j-rtlo St. ~l.t.~~!':co
!'ly alor.c t~o .3ou~h 1i:.e of :'~~le ~t. to .:: ?:J;:1~. )5. ~ :cet. :';'ljP !'ro::"-~hc ~'Jf~~~
line of 6th ~t. thenco 5ou~h t~ South l~~o of ~nid tr~ct thenco W~st-to?bn~.
O!":.ginAl ;own ~:)...... C:.t.l of Stil1\o:~t&r. '_-...~ oJ
e:cPl"lln,:: "'"I r""""'I'''\'lflr, to thr ......."1 !l'tllt!".
And .I"f~r"l rlfoht.... ,,~ J'rnvld~.1 b" III..
In lr\l~t. rur thp :'Axlng c11~lrl~t.s conc:en'~d~':O; Ill! =1.If:'l"nls
II
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m fl.\\"r: .\.'\n Tn 1I0UJ nil-: S.Ua.:. tO~"lh~r _I th ....11 lhf' heredllll.l'u:-nt5 And Ilppurtenll."1:t!s thcreunttJ
b~lnnr,lnl:. or In ftoy..,... Af'iH'rr"lnln~. to the- !\l\ld p"rtle~ or the seeond part. thel~:-.SSlgns, t.he
!\urv1,"or nf" 5~1,1 p"r(.le,.~ and thp h,-1rs and aS51~ns ur the S.lrv1\"o:-, ForC""C1", Ule saId ral'lr"tl"":i or
the second pArl tl\kln,:: 1\,. Jotnt tf"nAl1t.5 ..nri not 11.5 tf"n^nts 1n cOl'Gmon. ~o de.:d ta..x.:-.111 Le J'I:'~'l\bl~
on lh 15 enn'w'p,"""C'",,.
:~ ~
IS n:STIYOSY "'IU'lU,nF. tll... SI.IILI:" or lUnnesot.a hAS ('6used thl5 c1l"ert to be execlIt.eCl.:in Its nat:1t! 1n
lh,. Cl t~. or ~I.. rAul. County or RNI'I5t.')' n:"l,1 Stille or Wl.,n~sotA, the c1t\r and )"ear rIrst-;tiho\'t! w:-l tten.
~.~$
I n rre~pn,'~ n r:
'~'::l-
STATE OF' ~IlNNESOTA .~:~
ARTHUR C. ROE~.IER ,IE-
!"~',',t
Commissioner of X;..x:uion
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On Ihis--151L- doy o! ~'!",': , 19.2J.., b~(~t~ mc pc,"olloll;'
nppcarcd ARTHUR C. RGi::;IER. Commissioner of Taxallon of the State or I.linncoota, to
me known to be the person who executed the foregoing con\'eyance in behalf of the Sl:lt~
of Minncsc,tn and acknowledged th.lt he executed the same ;15 the free ;1Ct nnd deed of SOlid
st~le pur~uant to the Slnlute~ in such c"'sc m~de and provided, .-~.z:~~'
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THIS IHSTRUME.HT WAS DRAFTED BY
ARTHUR C. ROEMER
COI.!l,\ISSIONER OF TAXATION
'';: ST. PAUI:;'.MINNESOTA S5145
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LIST OF BILLS
EXHIBIT "A" TO RESOLUTION 97-34
Ameridata
AMM
Amotek/Lusa
Bailey Construction
Board of Water Commissioners
BWBR
Cargill Salt
eatce
Comm. Vol. Svcs. & Viking Const.
Conrad Mechanical Contractors
Croix Oil
Crysteel
Desch, Mark and Gloria
D. J. Supply
Ecolab
Ecoprint
Express Photo
Franklin Quest
George W. Olsen Construction
Gopher Bearing
Gopher State One Call
Grazzini Brothers
Hanson, Erik
Honeywell
Industrial Door
I.c.s.a.
Johnson, Ronald
Junker Sanitation
Junker Sanitation
J. P. Cook Company
Kellington Construction, Inc.
Kriesel, Nile
L.akeland Ford Company
L,andscape Architecture
Magnuson, David
Met Council
Metro Electric Construction
Midwest Gang Investigators
Minnesota Bookstore
Motorola
Mulcahy, Inc.
M. J. Raleigh Trucking
National Fire Protection Assn.
Ness, George
Northland Concrete & Masonry
On-Site Sanitation
OPM Information Systems
Premier lift Products
Reliable
Roof-Tech
Printer
Dues
Chairs
L. I. 310
Spec. AssessmentlTax Settlement
City Hall Project
Salt
Brakes/Motors
Partial TIF Payment
City Hall Project
Oil
Cylinder/Auger/Bearings
Parking Lease/Maintenance
Chain Hooks
Pest Removal
Flyers
Photo Developing
Planner Refill
City Hall Project
Parts/Supplies
December Calls
City Hall Project
Beaver Trapping
Security System
City Hall Project
Dues
Toner Cartridge
January Payment
Garbage Bags Sold
Dog Tags
City Hall Project
Meals/Housing/Mileage
Switch Assembly
Subscription
Legal Services
Sewer Service
City Hall Project
Class Registration
Law Books/Statutes
Service Agreements
City HaJJ Project
Snow Hauling
Dues
Computer
City Hall Project
Unit Rental/Service
Computer
City Hall Project
Signature Stamp
City Hall Project
292.88
3,985.00
23,441.25
2,390.83
591.48
3,491.60
869.46
654.10
107,486.00
18,848.00
724.89
1,945.26
742.30
165.93
219.36
40.58
31.63
62.36
44,443.00
828.06
44.00
6,555.00
245.00
389.79
2,497.00
195.00
95.83
91,000.00
431.25
49.91
7,721.00
275.94
34.05
84.00
12,611.71
91,517.00
15,354.00
150.00
197.87
284.30
19.000.00
3,276.00
95.00
1,575.00
14,820.00
12.66
2,594.98
2,375.00
26.25
16,368.00
Rose Floral
SEH
Shilts, Cindy
Snyder Drug
Stender. Jeffrey
, Stillwater Motors
St. Joseph Equipment
Tower Asphalt
use
University of MN
Valley Auto
Valley Paving
Valley Trophy
Viking Office Products
Volk Sewer and Water
Wardell, Leslie
Warning Lites
Wasche Interiors
Wash. Co. Surveyor
Weldon, Morti
W. L. Hall
Ziegler Corp.
ADDENDUM
AT&T
AT&T Wireless
Bechtold, Reed
Bergren, Karen
Best Western Kelly Inn
Burmaster, Russell
Harrison, Sharon
Howe, Gary
Legislative Associates
MN Chiefs of Police Ed. Fndn.
Minnesota Comm. Policing Inst.
Northwestern Tire
NSP
Stillwater Designs
Watson. Dennis
Weber, Jim
Flowers
Consultant Services
Chapter Meeting
Cat Food
T apes/Batteries/Film/Camera
Mirror
Parts
L. I. 312
Lumber
Workshop
Parts
L. /. 295
Plaque
Misc. Office Products
Highlands 6th Addition
D.A.R.E. Supplies
Barricade
City Hall Project
Maps
MCFOA Certification
City Hall Project
Parts
Phones/Long Distance
Cellular Phones
Truck Rental
MLK Observance Supplies
Conference Lodging
Janitorial Services
Bookshelves/Phone Cord/Supp/ie
Grading Deposit Refund
Consultant Services
Conference Registration
Class Registrations
Tires/Repairs
Gas/Electric
Desk/Hutch/File Cabinet
Computer Programming
Haul Snow
Total Due:
Adopted by the City Council this 4th Day of February, 1997.
APPROVED FOR PAYMENT
.--. _. '---. --"-..
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35.00
14,681.90
15.00
1.47
131 .06
75.
122.
10.843.20
113.65
37.00
174.20
48,631.26
28.06
291.36
13,085.03
47.84
105.44
1,494.00
47.93
25.00
789.00
600.11
35.64
129.63
4,427.00
35.6.
448.2
940.00
140.25
1,500.00
7,575.00
470.00
88.00
2,217.98
10,744.05
825.00
810.00
"__ 7.830.0Q.
,=-"6~?21 :~?".
.
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STAFF REQUEST ITEM
DEPARTMENT Planning MEETING DATE
February 4. 1997
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Request to purchase the following items:
Upgrade 486 Computer with:
Creative Blaster 8X Kit
Sound Blaster 16 PNP Card
Lab Tec CS - 600
$159.99
99.99
29.99
Total
$300.00 + tax
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this
request and the proposed source of the funds needed to fund the request)
The above item is budgeted for in the 1997 budget
ADDITIONAL INFORMATION ATTACHED
YES
NO X
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A
MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL
MATERIAL PACKET.
SUBMITTED BY ~).l..tl .:u"t \f~~
DATE
1-27 -97
No.
$40.00
97-5
GENERAL CORPORATE LICENSE
STATE OF MINNESOTA
City of Stillwater
County of Washington
WHEREAS, Lennon Excavting Inc. has paid the sum of Forty and 00/1 OOs Dollars to the Treasurer
of said City as required by the Ordinances of said City and complied with all the requirements of said
Ordinances necessary for obtaining this licenses.
NOW, THEREFORE, By order of the City Council, and by virtue hereof, the said Lennon
Excavating Inc., PO Box 18190, West St. Paul, MN 55188 is hereby licensed and authorized to Excavtors
for the period of one year starting January 21, 1997 and ending January 21, 1998 subject to all the
conditions and provisions of said Ordinances.
Given under my hand and the corporate seal of the City of Stillwater this 4th day of February A.D.
1997.
Attest:
Mayor:
/1/
e
.
.
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.
To: Mayor and City Council
From: Sue Fitzgerald
Date: February 4, 1997
MEMORANDUM
Re: Certified Local Government Grant
Request for approval of the fifth grant for the architectural study of Dutchtown District.
The project is part of the implementation of the preservation planning process established by the
Heritage Preservation Commission.
1. Applicant:
City of Stillwater
"
J"
Minnesota Historical Society
Application Form
Certified Local Government
10% Pass Through Funds
.
5. Fiscal Officer:
Name of City
214 North 4th Street
Diane Deblon
Name
Street Address
Stillwater. MN
City
55082
Zip
216 North Fourth Street
Street Address
Stillwater
City
l'v'tN 55082
Zip
2. CLG Certification Date: 1 / 88
3. Authorized Official:
Si~#
Jav Kimble
Print Name
(612) 439-6121
Telephone Number
4. Project Diredor:
Sue Fitz!Zerald
Name
216 North Fourth Street
Street Address
Stillwater
City
(612) 439-6121
Telephone Number
6. Heritage Preservation Commission
Chair:
1 / 14 / 97
Date
Bob Kimbrel
Name
.
216 North Fourth Street
Street Address
Title
Stillwater
City
MN 55082
Zip
7. Project Duration: 10 -1 -97 to 7 -31 -98
8. Budget Summary (doUar amount)
Applicant Match: $ 7. 140
Federal Funds: $ 4.500
Total Budget $ 11.640
rvlN 55082
Zip
_9. Brief Project Description: The project
consists of a survey and evaluation of the
Dutchtown District in the City of Stillwater.
The project is part of the implementation of
the preservation planning process
established. by the Heritage Preservation
Commission.
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A STAFF REQUEST ITEM
~EP ARTMENT EA//ql /yr;F-;z! Nt? MEETING DATE
z/q /97
DESCRIPTION OF REQUEST (Brieny outline what the request is)
C <S I~ ~;VL..., / N6E./2/1JL.., Pt:.-e'T'7lEIZ
we l!.t5LI6.v€..D C) UO'lC"S rap A4 /-/ 6t<.J~7T f)r}C-/t::-/hU:;; ,
XE/2L.~~ I ;J,vl) (fAt- ~7c;v1/~ THEV NE/2G AI20lJ/\.N:J 77+':::::
~CCO ' l2AAK..-:-&; , /dr:. - lIeuvt..E-r PA-c::..ILA126 PLbfTc:;i/2.
'8e,,-r" Fi ';.:;, c:?t-ll2- &).)&1 I f'Je&r2./~ Nt!i:)/)~
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CD? I frJAb/.}.1bJ 5y'~r6/N.s - 39 h3. ~
~4D,/<:"Ai''' E/V6/;VGE:i-u~ .:fV'?TEA,S - "57 z.z.. J ..!:iZ
Dc.l-l vG,2.,t/ A- tJ D ""5~r up
-JJ 2:5')' 00
.::5ni FF I2Ec:..c rn t;; N b.~ 'ii, /Zt::.HIf:;,..;: ~p 7rlE. H P P(,.,Uf relz,
r1? /)n~J {Jr1l) 1~IP E:.AJb/~'/A-Y _. .:SY~/c/)15 Fo/2- r.cr"nL-
Pi?,) L6 ~,;:= ,
.!! oiJ.loD 7 ~
. FIN ANC tAL IMP A CT t~neflY outline the costs, if any, that are associated with this request and
the proposed source of the funds needed to fund the request)
I qq7 a;D~Gr IN~-'J)E:/) :113S-0o
Pb,z- Fl-a77l5Z-
ADDITIONAL INFORMATION A IT ACHED
YES i NO_
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO TIffi CITY CLERK A
MINUvfU1Yl OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARL Y SCHEDULED
COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL W.TERIAL PACKET.
SUBMITTED BY -;liT) (lJo~/2-c:.. DATE
~~ l~tlrcN &c..~ s.
2/2-8/9 7
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.
January 29, 1997
Tim Moore
City of Stillwater
216 North Fourth Street
Stillwater, MN 55082
Dear Tim:
Thanks for your time on the phone. Following is the pricing you requested on plotters.
Item Q!!
Description
List
~~
Hewlett Pack3rd 350C Design Jet Plotter 53.495
.. Color lnkjet - 300 dpi
* E size
.. 4MB Ram expandable to 36MB Ram
... Sheet feed
$3,000
2
Optional roll fe<:d and legs kit
$545 $495
Tax $227.18
Total $3,722.18
.
This quote is vaild for thirty days and does not include shipping. Please call if you have any questions.
Regards,
&tf2;/ ~!&f
Carol Hackel
.
fTAX
I Da te
I /e::zl' /97
I Number of eages including cover sheet /
TO:
,.-7' .
-; / / --~---:>
(,L..-- L-",/ ~v~
'--r?/ '1-70-e..
/j: ,td -
FROM:
Shelly Balder
COP Imaging Systems,
Inc
An IKON Office Solutions
Company
Phone k/ ,-J 9 - ~ /,;2-/
FaxPhone ~ b C - ) L/52
Phone 861-0548
Fax Phone 861-0704
I CC:
EMARKS: n Urgent
cJLL-"J.-e.- ~
"ti For your review
o Reply ASAP
o Please Comment
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--
STAFF REQUEST ITEM
DEPARTMENT DJ.&,/"v~'/uG"J NfEETIN"G DATE
Z/4/9?
DESCRIPTION OF REQUEST (Brieny outline what the request is)
'5" .' DJLAL'-'~ 10~/"- F/u5
r~;4,v
,
I-! ?">}'-OG/G,
tJ 752- ~e;~
m I Ai AJ~~)4 R:-, .1...( 6
FINANCIAL 11vlP ACT (Briefly outline the costs, if any, that are associated with this request and
the proposed source of the funds needed to fund the request)
-- ~-
JCJCJ 7 fj;'uJbc;., 1,uC-I-Uve..D /J;cN6'y k,e.
~)/~7en'1 S
- '
l-/u~'U
ADDITIONAL INFORMATION A IT ACHED
YES
NO ,/(
ALL COUNCIL REQUEST ITEMS MUST BE SUBMIITED TO THE CITY CLERK A
MIN1MUM OF FIVE WORKING DAYS PRIOR TO TIrE NEXT REGUlARl Y SCHEDULED
COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET
SUBNlITTED BY '1i;"1 ,1-1 C.c> dc:.' DATE /12-6/7 '7
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LG220
Rev06/96
Minnesota Lawful Gambling
Application for Authorization for an
Exemption from Lawful Gambling License
For Soard Use Only
Fee Paid
Check #
Initals
Date Reed
.
Organization Name
5t 00(x CO-rholle
Street
G2} 5. Ihl/d St 5ifllwOrer-
Name of Chief Executive Officer of organization (CEO)
First Name Last Name
5:hoO \
City
State
Previous lawful gambling exemption number
x- gJD31
Zip Code
'2 W5fO
Daytime Phone number of CEO
County
MN
'-J
~1"2) L~3q -li400
Daytime Phone Number of Treasurer
I~en
"'",'"<,,-"::,.,.i.,,:,::::',,;:!.::"::-."'"
Check the box that indicates the type of proof attached to this application
by your organization:
D IRS letter indicating income tax exempt status
D Certificate of good standing from the Minnesota Secretary of State's office
D A charter showing you're an affiliate of a parent nonprofit organization
Proof previously submitted and on file with the Gambling Control Board
."",.tt€~;;:;g<;~:g:~~,~:,{~;.:~,~aDlza'tTon
Check the box below which best describes
your organization
D Fraternal
D Veterans
.,@ Religious
D Other nonprofit
1?~~~(l~tfJj~li~11g~6rinat[?Il} ..
Name of Establishment where gambling activity will be conducted
5t Maru' r!"5h Cent
Street
City
State
Zip Code
County
433 S. ,5-th 5t 6tlllv\f Ter MN
Date(s) of activity (for raffles. indicate the date of the drawing)
b \N5rotn
v
A ((I 2CO Iqq-
Check the box or boxes which indicate the type of gambling activity your organization will be conducting
D "Singo ~ Raffles D "Paddlewheels D *Pull-tabs D *Tipboards
"Equipment for these activities must be obtained from a licensed distributor
Be sure the Local Unit of Government and the CEO of your organization sign
the reverse side of this application.
For Board Use Only
Date & Initials of Specialist
L L
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luawwaA06 10 l!Un le::lOI aLll a1ep a41 WOJl (ssep1s ~ aLlllo sa!l!::l JOJ s~ep 09) s~ep O~ ue41 aJOW
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.
MEMORANDUM
TO:
Mayor and Council
FR:
City Coordinator
RE:
Proposal Request No. 25
DA:
January 31, 1997
Discussion:
Accompanying this memo is Proposal Request No. 25 for the City Hall project (along with
supporting documentation) for your approval. I have not included an update of the Construction
costs but will do so at the next meeting.
Recommendation:
Approve Proposal Request No. 25
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400 Sibley Slm:. Sui", 500
SI. Paul. Minncoola 55101
...: 612222.370\
r"" 612 222 -896\
BWBRNo.950S7.0\
21.1ao.97
PR 25- Par 2
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RESOLUTION NO. 97-35
APPROVAL OF PROPOSAL REQUESTS NOS. 25
CITY HALL BUILDING PROJECT
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater,
Minnesota, that Proposal Requests (Change Orders) No. 25, attached as Exhibit A, are hereby
approved; and the appropriate councilmember and staff are hereby authorized to sign the
necessary forms.
Adopted by Council this 4th day of February, 1997.
Jay Kimble, Mayor
Attest:
Nile Kriesel, Deputy City Clerk
.
.
.
STAFF REQUEST ITEM
DEPARTMENT Planning
MEETING DATE February 4.1997
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Planning Conference on Traditional Neighborhood Development April 10 - 12. 1997
Registration $250
Room $164
Air $250
Car $100
Total $764
FINANCIAL IMP ACT (Briefly outline the costs, if any, that are associated with this request and
the proposed source of the funds needed to fund the request)
ADDITIONAL INFORMATION ATTACHED
YES_ NO_
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A
MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL
MATERIAL PACKET. /J /) / / /
SUBMITTED BY ./,(j4~ DATE I 5/! 17
1
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.
LEGISLATIVE ASSOCIATES, INC.
Washington Office:
1l0130th Street, NW, Suite 500
Washington, D.C. 20007
(202) 625-4356
Fax (202) 625-4363
Minnesota Office:
P.O. Box 2131
Stillwater, MN 55082
(612) 439-7681
Fax (612) 439-7319
January 31, 1997
To: Mayor and Council Members
City of Stillwater
From: Ed Cain, LAI
Subject: Billing for Services, January 1-31, 1997
A. Washington D.C. Legislative Work for Levee Authorization
and Appropriation in 1997:
* Met with Minnesota Congressional Delegation and Appropriations
Committee staff to advise them of Stillwater levee needs in the
FY 1998 Appropriations Bill. Confirmed schedule of hearings.
Senate appropriations will have closed hearings. We will provide
written testimony for the Committee. The Mayor should bring
Stillwaters needs before the House Energy and Water Appropriations.
* Met with and discussed strategy with Senator Grams, his Chief of
Staff, and Projects Director. Same with Congressman Luther's new
staff person, Matt Beh. The appropriation will require the Members
personal involvement.
* Contact with the Corps of Engineers re: Stage II construction,
transfer of funds, the conduct of the study to evaluate the Stage III
flood wall construction.
* Preparation of initial materials for Congressional review.
57 hours
B. Local/State Levee Work
* Continued meetings with the Corps, SEH, and State of Minnesota
re: needs for additional funding, the DNR budget for 1997,
Governor's staff, House and Senate Legislative staff planning for
additional FY 1997 funding.
* Developed materials for Stillwater Legislators. Discussed issues of
need.Updated them on the Waashington situation, and how that
would relate to needs in the State Legislature. 32 hours
Page 2.
C. Armory Project - Washington, D.C. and State: e
Working with the State to get them moving on the development of
plans and spec for the Stillwater Armory. I have continued contacts
in Washington with 000 and the National Guard Bureau.
We are now listed on the DOD/FYDP which is progress. Continued
work with General LeBlanc, Major Ous, and others re Armory plans
and specs. Discussed new strategy for funding of the Stillwater
Armory (a lease, purchase approach) Preparation of letters,
planning 1997 strategy. 15 hours
E. Bridge Issue 105 hours
F. Service Fees:
Hours of Service During Billing Period: 209 hours
Contract provides for billing under of 115 hours @ $65
per hour.
$7,475.00
Expenses:
LAI expenses included Washington, D.C. 5 day trip on behalf of the City:
Costs included airfare, hotel, transportation, overnight mailings, ground
transportation and items not covered by $100 expense allowance
totaled$ 1,427.00 during the month of January.
.
City Expenses billed (telephone. fax. copying. ground trans..)
Total Fees for Services
100.00
$ 7,575.00
~~p
Edwin E. Cain, LAI
/ /J/ /1-,
.I
Date
.
.
.
.
LEGISLATIVE ASSOCIATES, INC.
Washington Office:
1101 30th Street, NW, Suite 500
Washington, D.C. 20007
(202) 625-4356
Fax (202) 625-4363
Minnesota Office:
P.O. Box 2131
Stillwater, MN 55082
(612) 439-7681
Fax (612) 439-7319
January 31, 1997
To: Mayor and Council Members
City of Stillwater
From: Ed Cain, LAI
Subject: Billing for Services, January 1-31, 1997
A. Washington D.C. Legislative Work for Levee Authorization
and Appropriation in 1997:
* Met with Minnesota Congressional Delegation and Appropriations
Committee staff to advise them of Stillwater levee needs in the
FY 1998 Appropriations Bill. Confirmed schedule of hearings.
Senate appropriations will have closed hearings. We will provide
written testimony for the Committee. The Mayor should bring
Stillwaters needs before the House Energy and Water Appropriations.
* Met with and discussed strategy with Senator Grams, his Chief of
Staff, and Projects Director. Same with Congressman Luther's new
staff person, Matt Beh. The appropriation will require the Members
personal involvement.
* Contact with the Corps of Engineers re: Stage \I construction,
transfer of funds, the conduct of the study to evaluate the Stage III
flood wall construction.
* Preparation of initial materials for Congressional review.
57 hours
B. Local/State Levee Work
* Continued meetings with the Corps, SEH, and State of Minnesota
re: needs for additional funding, the DNR budget for 1997,
Governor's staff, House and Senate Legislative staff planning for
additional FY 1997 funding.
* Developed materials for Stillwater Legislators. Discussed issues of
need. Updated them on the Waashington situation, and how that
would relate to needs in the State Legislature. 32 hours
Page 2.
C. Armory Project - Washington, D.C. and State: .
Working with the State to get them moving on the development of
plans and spec for the Stillwater Armory. I have continued contacts
in Washington with DOD and the National Guard Bureau.
We are now listed on the DOD/FYDP which is progress. Continued
work with General LeBlanc, Major Ous, and others re Armory plans
and specs. Discussed new strategy for funding of the Stillwater
Armory (a lease, purchase approach) Preparation of letters,
planning 1997 strategy. 15 hours
E. Bridge Issue 105 hours
F. Service Fees:
Hours of Service During Billing Period: 209 hours
Contract provides for billing under of 115 hours @ $65
per hour.
$7,475.00
Expenses:
LAI expenses included Washington, D.C. 5 day trip on behalf of the City:
Costs included airfare, hotel, transportation, overnight mailings, ground
transportation and items not covered by $100 expense allowance
totaled$ 1 ,427.00 during the month of January.
.
City Expenses billed (telephone. fax. copying. ground trans..)
Total Fees for Services
100.00
$ 7,575.00
~~e
Edwin E. Cain, LAJ
(/3~7
Date
.
Minnesota Department of Public Safety
LIQUOR CONTROL DIVISION
444 Cedar St./Suite 100L
St. Paul, MN 55101-2156
(612)296-6439 roD (612)282-6555
~
~
APPLICA TION AND PERMIT
FOR A 1 TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE
(Organization or location limited to 3 permits in a 12 month period)
TAX EXEMPT NUMBER
-
STATE
Will the applicant c~ny liquor liability ~ance? If so, the carrier's name and amount of co, ,iVerage.
(NOTE: Insurance IS not mandatory) " J?.c/.,pr th\. G IUO LlA.( u.r~LQ....
APPROVAL
APPUCA TION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMfITING TO UQUOR CONTROL
CITY/COUNTY
DATE APPROVED
CITY FEE AMOUNT
LICENSE DATES
DATE FEE PAID
SIGNATURE CITY CLERK OR COUNTY OFFICIAL
APPROVED LIQUOR CONTROL DIRECTOR
OTE: Do not separate these two parts, send both parts to tbe address above and the original signed by this division
will be returned as tbe license. Submit to tbe City or County at least 30 days before the event.
PS-09079(8/95)
III
No.
97-6
$40.00
GENERAL CORPORATE LICENSE
STATE OF MINNESOTA
City of Stillwater
County of Washington
WHEREAS, Kelleher Construction Inc. has paid the sum of Forty and 00/100s Dollars to the
Treasurer of said City as required by the Ordinances of said City and complied with all the requirements
of said Ordinances necessary for obtaining this licenses.
NOW, THEREFORE, By order of the City Council, and by virtue hereof, the said Kelleher
Construction Inc., 12252 Nicollet Ave South, Burnsville, MN 55337 is hereby licensed and authorized to
Concrete Works for the period of one year starting January 31, 1997 and ending January 31, 1998 subject
to all the conditions and provisions of said Ordinances.
Given under my hand and the corporate seal of the City of Stillwater this 4th day of February
A.D. 1997.
Attest:
Mayor:
12.
No.
97-7
$40.00
GENERAL CORPORATE LICENSE
STATE OF MINNESOTA
City of Stillwater
County of Washington
WHEREAS, Arrow Sign and Awning has paid the sum of Forty and 00/100s Dollars to the
Treasurer of said City as required by the Ordinances of said City and complied with all the requirements
of said Ordinances necessary for obtaining this licenses.
NOW, THEREFORE, By order of the City Council, and by virtue hereof, the said Arrow Sign and
Awning, 18607 Highwat 65 NE, Cedar, JvfN 55011 is hereby licensed and authorized to Sign Erectionfor
the period of one year starting January 21, 1997 and ending January 21, 1998 subject to all the conditions
and provisions of said Ordinances.
Given under my hand and the corporate seal of the City of Stillwater this 4th day of February A.D.
1997.
Attest:
Mayor:
.
.
PLANNING APPLICATION REVIEW FORM
CASE NO. SUB/97-1
eanning Commission Date: January 13.1997
Project Location: Interlachen Drive
Comprehensive Plan District: One Family Residential District
Zoning District: RA
Applicant's Name: Trail Head Development
Type of Application: Subdivision
Project Description: A subdivision of Interlachen 4th Addition Outlot B Fairmeadows
No.3, except the east 90 feet, into five residential lots.
Discussion: The request is to divide one parcel (2.48 acres) into five lots:
Lot 1 - 21,470 sq. ft.; Lot 2 - 24,880 sq. ft.; Lot 3 - 25,040 sq. ft.; Lot 4 - 24,160 sq. ft. and
Lot 5 - 12,225 sq. ft.
The subdivision is for single residential purposes consistent with zoning requirements. The site is
located next to a wetland/pond with sloped land and vegetation around the north boundary of the
_~nd. Based on this information, staff recommends that the applicant get clarification from the Soils,
_vater and Conservation District (SWCD) as to the wetland location.
There is a 50 ft. building setback required from delineated wetlands. Lot 5 encroaches on this
setback. Staff suggests that the Commission exclude Lot 5 from the subdivision because of lot size
and nonconforming setback resulting in a four lot subdivision.
Conditions of Approval:
1. Approval of final plans including grading and erosion control by the City Engineer and Community
Development Director.
2. Submittal of plan to Community Development show existing vegetation and vegetation to be
removed.
3. Submittal of landscape plan for Community Development Director approval.
4. Payment of in lieu park fee.
5. Lot 5 shall be eliminated from the subdivision and the land use combined with other lots.
Recommendation: Approval as conditioned.
Findings: The subdivision meets the development regulations of the zoning and subdivision
ordinances.
. Attachments: Application Form and Survey
CPC Action on 1-13-97: +8-0 approval
...
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ACTION REQUESTED:
COMMUNI1Y DEVELOPMENT DEPARTMENT _ Certificate of Compliance
CITI OF STILLWATER _ Conditional or Special Use Permit
216 NORTH FOURTH STREET _ Design Review
STILLWATER, MN 55082 _ Planned Unit Development
_ ",Variance
_ Comprehensive Plan Amendment
_ Zoning Amendment
~~bdivision
Resubdivision
Total Fee
..
.
FEE(I)
$70
$70/170
-0-
5270
570
$300
$300
$100+$501l0t
$50
The applicant is responsible for the completeness and accuracy of all forms and supporting material
submitted in connection with any application.
PROPERTIIDE~ICATION
Address of Project
Zoning District
F31T' /J1ttf1~d(!)a..s
. ..
l./Jlf'! r IJil~);p J1 Drlu~ ASsessor's Parcel No. ,;/9.. tJ30 - Z I" - ~ </ - QO~6 .
Description of Project . . 5/L.IJ~/~h'('lt" -e.~/."sf,j,~ I'1t.rl/t,.f .J/'tr>>'/.
/,,~ .s- /'~/-/","I/~ / /1") Is ./
"I haeby state the foregoing statemazts and all data, infannation and ~idence submitted haewith in all respects, to the
best of my knowledge and belief, true and roTTect. I jurtha certify I will comply with the pennit if it is granted and used."
Property Owner "J;...::nl Jt.q'd L;k/J,olA,oJIHeY( /J,V'"a
Mailing Address ,,/~ IJ;~ /I//p~ #I ~/f u/.Ih s 7~
/J'J/J!).Q'?yD.tJ?!< . J'J1/lJ $.~.yt!J 2-
Telephone No. (1./2) J-</I-()e.vd
Signature I t / ,~.v-:
Representative ..J~m ~/r"roA
Mailing Address 5()1. ~,~~.o~~f Aot".
SWrG ")~ r/~ ,R,/lJ",-r.)",b/J/ 'f"$-?3lJ
Telephone No. (f6/~) ~/-()/~J
Signature ~pa)
SITE AND PROJECT DESCRIPTION
Lot Size (dimensions) x
Land Area
Height of Buildings: Stories
Principal
Accessory
Total building floor Area sq. ft.
Existing sq. ft.
Proposed sq. ft.
Paved Impervious Area sq. ft.
Number of off street parking spaces provided
Feet
.I
(l}ADDmONAL ENGINEERING COSTS MAY BE REQUIRED AS PART OF APPLICATION
REVIEW
Revised 9/19195
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MEMORANDUM
.: Mayor and City Council
FR: Steve Russell, Community Development Director
DA: January 30, 1997
RE: SUBDIVISION ORDINANCE AMENDMENT
Background. The existing subdivision regulations are old and out of date with the recently adopted
comprehensive plan policy and other environmental protection regulations adopted over the last five
years by the city.
To assist with the subdivision amendment, SEH was hired to work with city staff (engineer, city
attorney and planning) on preparing a new draft revised ordinance. After the draft ordinance was
prepared, it was presented and discussed by the planning commission at three meetings over a six
month period. As a result of that review, changes were made to clarify the subdivision process and
requirements.
Summarized below are major changes from the existing ordinance:
.
Subdivision process is better defined with different types of subdivision requiring different
levels of review.
- Application submission requirements clearly described incorporate existing environmental
regulations and information.
- Alternative design standards for subdivisions allowed based on performance standards
and special subdivision review committee approval.
Incorporation of planned unit development process into alternative design standard review.
Planning commission Recommendations. The planning commission, at their meeting of November
18, 1996, after a public hearing, recommended the adoption of the new subdivision ordinance.
Joint Planning Board Adopting. The joint planning board held a public hearing on the subdivision
ordinance on January 29, 1997 and with some changes, adopted the new subdivision ordinance (see
memo from city attorney).
Recommended Action: Approval of first reading of new subdivision ordinance with joint board
amendments and set ordinance for second reading for February 18, 1997.
Attachments:
PC minutes - 11-18-96
Subdivision Ordinance
Memo from city attorney with joint board changes to subdivision ordinance.
RESOLUTION NO. 96-2
RESOLUTION OF PLANNING COMMISSION
AMENDING
THE CITY SUBDIVISION ORDINANCE
PRESCRIBING THE PROCESS AND REQUIREMENTS FOR PLATTING LANDS
WHEREAS, the City of Stillwater in December of 1995 adopted a new Comprehensive
Plan; and
WHEREAS, the new Comprehensive Plan contains development policies and
guidelines for future development that implemented through the subdivision of land; and
WHEREAS, the City of Stillwater has over the past five years adopted environmental
protection regulations for wetlands, blufflands, lake setbacks, tree protection and
erosion control that is implemented through subdivision review; and
WHEREAS, the Planning Commission of the City of Stillwater did hold a duly advertised
public hearing on November 18, 1996; and
WHEREAS, the Planning Commission did review the regulations for consistency with
the Comprehensive plan and good planning practices; and
WHEREAS, the Planning Commission did hear and consider public comments on the
regulations.
NOW, THEREFORE, BE IT RESOLVED, that the Planning Commission recommends
to the City Council the adoption of the comprehensive subdivision amendment as
consistent with the Comprehensive Plan and zoning requirements.
Dated this 18th day of November 1996.
Jerry Fontaine, Chairperson
Steve Russell, Community Development
Director
~
\.0
.
.
.
.
.
.
Mr. Stefan asked if it would be acceptable to the Planning Commission for
the city to sell the parcel to the developers. Mr. Fontaine and Mr. Valsvik
noted it was not in the Planning Commission's authority to transfer city
property. Mr. Valsvik noted the City Council may want to give the parcel to
the developer(s); he suggested adding a second condition of approval that
the details of the transfer of the 20-foot parcel of property be approved
by the City Council before the subdivision is granted.
Mr. Valsvik moved approval with the added condition; Mr. Zoller seconded
the motion. Motion passed 4-1 , with Mr. Wiedner voting no.
Case No. SOA/96-1 Comprehensive revision of subdivision regulations to
bring the regulations into conformity with the newly adopted
Comprehensive Plan. City of Stillwater, applicant.
Mr. Russell went through the changes made since the proposed regulations
were last discussed by the Planning Commission. The changes include the
addition of a new section, "Alternative Design Standards."
Mr. Fontaine and Mr. Wiedner suggested that Section E of the Alternative
Design Standards seem subjective and asked who would make the
decisions regarding the six criteria listed. Mr. Russell said
recommendations will be received as part of the City Council's decision-
making process.
There was considerable discussion regarding a requirement dealing with
the planting of street trees (no less than eight feet apart with a minimum
of three per lot). Mr. Fontaine said the requirement seems arbitrary. Mr.
Valsvik said it is reasonable to set some criteria. Mr. Wiedner said he
didn't think it was reasonable to make a developer go through the entire
Alternative Design process for something as simple as a landscaping
requirement.
Mr. Zoller moved to keep the requirement for three street trees per lot,
removing the requirement that the trees be planted a minimum of eight
feet apart; Mrs. Bealka seconded the motion. Motion passed 3-2, with Mr.
Valsvik and Mr. Wiedner voting no.
Mr. Russell noted the change in the allowable slope from 4:1 to 3:1.
Mr. Russell also referred to the definition of developable land. Mr. Putnam
expressed a concern about the language regarding easement areas.
Excluding easement areas from the amount of developable land takes away
from the allowable density of development and drives up the cost of
housing, he said. It was the consensus of the Planning Commission to .
remove the language regarding easement areas.
Mr. Valsvik, seconded by Mrs. Bealka, moved a resolution approving the
Subdivision Ordinance Revision as amended at the Nov. 18 meeting. Motion
passed unanimously.
Case No. ZA T /96-4 Modification of RA and RB zoning regulations regarding
commercial uses (home occupations) in residential areas. City of
Stillwater, applicant.
Mr. Russell suggested the Commission may want to allow Type 1 home
occupations as a permitted use in both RA and RB residential districts. Mr.
Wiedner expressed a concern that removing the requirement for a permit
of the Type 1 occupations would also removed the city's enforcement
mechanism. Mr. Zoller suggested that requiring a permit for the Type 1
uses would be an "administrative headache."
Mr. Zoller, seconded by Mrs. Bealka, moved approval of the zoning
amendment allowing Type 1 home occupations as a permitted use in both
RA and RB districts and requiring conditional use permits for Type 2 home .
occupations in both the RA and RB districts. Motion passed unanimously.
Long Lake Association
Members of the Long Lake Association board, Lee Miller, Laurie Maher, Ned
Gordon, Dave Fabio and Nedra Meyer, appeared before the Planning
Commission.
Mr. Miller gave a presentation regarding water levels on Long Lake and the
lake level (889 feet above sea level) needed to prevent flooding of
existing homes. At 889, he said, the lake becomes more of a wetlands with
a maximum depth of three feet. Mr. Miller said the lake level has some
bearing on the proposed developments on west side of the lake. He also
noted that the DNR will allow the opening of the Long Lake outlet only if
the discharge does not affect the water quality of Brown's Creek.
Ms. Maher review the city's Comprehensive Plan and its implications for
the proposed developments. She also showed photos of the existing
treescape and wildlife and urged the city to preserve the shoreline and
save as much of the woodland as possible.
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Stillwater Subdivision Code
City of Stillwater
December 5,1996
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First Revision - May 2, 1996
Second Revision - November 14, 1996
Third Revision - December 4, 1996
Table of Contents
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Page
Subdivision 1 Purpose
1
Subdivision 2 Scope
2
Subdivision 3 Definitions 2
1. Rules. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
2. Definitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Subdivision 4 Platting Procedure 7
1. Administrative Review. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
2. Resubdivision. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
3. land Division and Consolidation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
4. Registered land Surveys ...................... . . . . . . . . . . . . 9
5. Sketch Plan/Pre-Application Meeting ......................... 9
6. Preliminary Plat. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 10
7. Final Plat. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 11
8. Review of Final Plat ..................................... 12
9. Alternative Design Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 13
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Subdivision 5 Plat and Data Submittal Requirements 15
1. General Submittal Requirements for Preliminary and Final Plats 15
2. Identification and Description .............................. 15
3. Existing Conditions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 15
4. Proposed Subdivision Design Features ....:................. 16
5. Grading and Drainage Plan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 17
6. Erosion Control Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 18
7. Utility Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 18
8. Street Plan ............................................ 18
9. Wetland Plan .......................................... 18
10. Tree Preservation Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 19
11 . landscape Plan ........................................ 19
12. Other Information ....................................... 20
13. Additional Data Required for the Final Plat. . . . . . . . . . . . . . . . . . . . 21
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City of Stillwater
Page i
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Subdivision 6 Minimum Design Standards 22
1. Conformity with the Comprehensive Development Plan, Zoning
Ordinance, and Applicable Rules and Regulations . . . . . . . . . . . . . . 22
2. land Requirements ..................................... 22
3. Streets. . . ; . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
4. Sidewalk and Trail Design . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
5. Public Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
6. Drainage. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
7. House Plumbing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
8. Easements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
9. Block Design. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
10. lot Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
11. Protected Areas ........................................ 32
12. Monuments............................................ 33
13. Inspection............................................. 33
Subdivision 7 Required Improvements And Financial Arrangements 33
1. Improvements Required ......... . . . . . . . . . . . . . . . . . . . . . . . . . 33
2. Payment for Installation of Improvements . . . . . . . . . . . . . . . . . . . . . 35
3. Developer's Agreement Providing for the Installation
of Improvements ....................................... 35
4. Financial Guarantee ............ . . . . . . . . . . . . . . . . . . . . . . . . . 35
5. Construction Plans and Inspection .......................... 36
6. Improvements Completed Prior to Approval of the Plat .......... 36
7. Trunk Facilities ......................... . . . . . . . . . . . . . . .. 37
8. Alternate Installation and Incomplete Improvements. . . . . . . . . . . .. 37
Subdivision 8 General Provisions 37
1. Protection of Natural Features ............................. 37
2. Parks, Open Space, and Park Dedication . . . . . . . . . . . . . . . . . . . . . 37
3. Planned Developments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
4. Environmental Review ................................... 38
Subdivision 9 Enforcement 38
1. Building Permits ........................................ 38
2. Violation and Penalties .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
3. Separability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Stillwater Subdivision Code
City of Stillwater
Page ii
November 14, 1996
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Stillwater Subdivision Code
City of Stillwater
Subdivision 1
Purpose
The process of dividing raw land or resubdividing existing parcels into
development sites is known as "subdividing" or "platting". Few activities
have a more lasting effect upon the appearance and use of the land. Once
the land has been subdivided and the streets and structures have been built,
the basic physical character of a permanent addition to the community has
been established. The welfare of the community is thereby effected. It is
therefore important to the public that subdivisions be conceived, designed,
and developed in accordance with sound rules and proper standards. All
subdivisions of land submitted for approval must comply with these
regulations. It is the purpose of these regulations to:
1. To set design standards necessary to protect the public health, safety,
morals, comfort, convenience and general welfare.
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2. To preserve and protect wetlands, drainage areas, woodland and
significant tree stands, ravines, blufflands and sloped areas.
3. To use natural drainage systems and when ponding areas are created,
integrate these areas into subdivision landscape plans.
4. Encourage well planned, efficient, and attractive subdivisions by
establishing standards for design and construction.
5. Provide for the health and safety of residents by requiring properly
designed streets, sewage and water systems.
6. To secure the right of the people to access public lands and water.
7. To locate neighborhood parks and trail systems to provide convenient
access between residential lots and parks, open space, and other
destinations in the community.
8. To provide for the coordinated planning of public facilities with land
already developed and areas yet to develop.
9. To coordinate the subdivision design and provision of public facilities
with adjacent land areas.
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Subdivision 2
Subdivision 3
10. To insure that improvements are paid for by those benefiting from their
construction.
Scope
These rules and regulations apply to subdivision activity within the City
after the effective date of this ordinance. Where this ordinance imposes a
greater restriction upon land than is imposed by law, ordinance, contract
or deed, the provisions of this ordinance controls.
Definitions
1. Rules
A. Words used in the present tense include the past and future tense;
the singular number includes the plural and the plural includes the
singular; the word "must" is mandatory, and the word "may" is
permissive.
B. In the event of conflicting provisions or interpretations in the text
of this regulation, the more restrictive interpretation will apply.
2. Definitions
A. Terms and words are defined as follows:
1) Alley. A public way primarily designed to serve as
secondary access to the side or rear of property with
principle frontage on another street.
2) Block. An area of land within a subdivision that is entirely
bounded by streets or a combination of streets, exterior
boundary lines of the subdivision, bodies of water, or other
topographic features.
3) Boulevard. The part ofthe street right-of-way between the
curb line and the property line.
4) Butt Lot. A lot at the end of a block between two comer
lots.
5) City Attorney. The attorney employed by the City of
Stillwater.
6) Cluster Development. A development approach where lots
are reduced in size and buildings sited closer together, but
the total development density does not exceed that which
could be constructed on the site under conventional zoning
Stillwater Subdivision Code
City of Stillwater
Page 2
and subdivision regulations. The additional land that
remains undeveloped is then preserved as open space.
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7) Collector street. A street that carries traffic from local
streets to minor arterials, or from minor arterial to minor
arterial. It can include the principal entrance streets of a
residential development or provide for circulation within
such a development.
8) Community. City of Stillwater.
9) Comprehensive Plan. The plan prepared by the City of
Stillwater including a compilation of policy statements,
including goals, objectives, policies, programs, standards,
and maps indicating the general locations recommended for
the various land uses, parks, and open space.
10) Contour Map. A map on which elevations of the land
surface are shown by lines connecting points of equal
evaluations. A contour interval is the distance between
contour lines.
II) Copy. A print made from a tracing or a photo copy.
12) Comer Lot. An abutting lot on two or more intersecting
streets.
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13) County. Washington County, Minnesota.
14) County Recorder. The County Recorder for Washington
County, Minnesota.
15) Council. The City Council of The City of Stillwater.
16) Cul-de-Sac. A local street with one outlet having a
turnaround for the reversal of traffic movement.
17) Developable Land. That area of a property exclusive of
those areas that are prohibited from development due to
steep slopes ( greater that 25%), wetlandsor other areas
protected by ordinance or legal agreement.
18) Development. A construction project including substantial
. property improvement and, usually, a change of land use
within the site; the act of using land for building or
extractive purposes.
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City of Stillwater
Page 3
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19) Double Frontage Lots. Lots that have a front line abutting
on one street and a back or rear line abutting on another
street.
20) Drainage Course. Land used for the drainage of surface
water.
21) Easement. A grant by an owner of land for a specific use by
persons other than the owner.
22) Engineer. The City engineer.
23) Environmental Quality Requirements. Those measures of
protection necessary to insure against adverse environmental
impact on land deemed environmentally sensitive by the
City due to the existence of wetlands, drainage ways, water
courses, floodable areas, steep slopes, or other
environmental features. Said measures are contained in the
Environmental Ordinances listed in Subdivision 6 (11) (B)
of these regulations.
24) Environmental Review Process. The process of examining
the potential environmental impacts of a specific project.
The review must include a description of the proposed
project, analysis of potential impacts, alternatives and their
potential impacts, and measures to mitigate the potential
environmental impacts. The review may be an EA W, EIS,
or an alternative environmental assessment method.
25) Governing Body. Stillwater City Council.
26) Local Street. A street of limited continuity used primarily
for access to the abutting properties and the local needs of
a neighborhood or area.
27) Location Map. A map drawn at a comparatively small scale
which shows the areas proposed to be platted in relation to
known geographical features, such as town center, lakes,
roads, or neighborhoods.
28) Lot. A parcel of land occupied or suitable for being
occupied by a building and the accessory building or uses
customarily incidental to it.
29) Metes and Bounds Description. A description of real
property which is not described by reference to a platted lot
or block but is described by starting at a known point and
describing the bearings and distances of the lines forming
the boundaries of the property.
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City of Stillwater
Page 4
30) Minimum Subdivision Design Standards. The guides,
principles, and specifications for the preparation of
subdivision plans indicating among other things the
minimum and maximum dimensions of the various elements
required in the plat.
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3 I) Modification. A variation of the provlSlons of this
ordinance, as applied to a specific piece of property.
32) Natural Waterway. A natural passageway on the surface of
the earth having a topographical nature that surface water
flows through it from other areas before reaching a ponding
area or tributary.
33) Owner. An individual, firm, association, syndicate, co-
partnership, corporation, trust, or any other legal entity
having sufficient proprietary interest in the land sought to be
subdivided to commence and maintain proceedings to
subdivide the land under these regulations.
34) Pedestrian Way. A public-right-of-way across or within a
block to be used by the public.
35) Person. Any individual, firm, association, syndicate or
partnership, corporation, trust, or any other legal entity.
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36) Planning Commission. The Planning Commission of the
City of Stillwater.
37) Plat, Final. The final map, drawing, or chart on which the
subdivider's plan of subdivision is presented for approval
filing with the County Registrar of Deeds or Registrar of
Titles.
38) Plat, Preliminary. The preliminary map, drawing, or chart
indicating the proposed layout of the subdivision.
39) Private Street. A street serving as vehicular access to two
(2) or more parcels of land which is not dedicated to the
public.
40) Protective Covenants. Private restrictions on the use of
private property within a subdivision for the benefit of the
property owners, and for protection against undesirable
aspects of development which would tend to impair property
values.
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City of Stillwater
Page 5
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Subdivision 4
41) Reserve Strips. Any strip or parcel of land not included as
a part of a buildable lot and held for development in the
future.
42) Right-of-Way. Land dedicated and publicly owned for use
as a street or for other public purpose.
43) School District. Independent School District No. 834.
44) Sketch Plan. A drawing showing the proposed subdivision
of property. This plan need not be drawn to scale and exact
accuracy is not a requirement.
45) Street. A public thoroughfare which has been dedicated or
deeded to the public for public use. A way for vehicular
traffic, whether designated as street, highway, thoroughfare,
parkway, throughway, road, avenue, boulevard, lane, place,
drive, or court.
46) Street Width. The shortest distance between the lines
delineating the right-of-way of a street.
47) Subdivider. The owner, agent, or person having control of
the subdivision process.
48) Subdivision. The division of a parcel of land into two (2) or
more lots or parcels for the purpose of transfer of ownership
or building development. The term includes resubdivision
and relates to the process of subdividing or to the land
subdivided.
49) Subdivision Review Committee. A City staff committee
comprised of the Community Development Director, City
Engineer, Fire Chief, Water Department Representative, and
City Attorney.
50) Surveyor. A land surveyor registered under the Minnesota
State Laws.
51) Zoning Ordinance. The City of Stillwater zoning ordinance
or resolution controlling the use of land as adopted by the
City Council.
Platting Procedure
The following procedures must be followed in the administration of this
Chapter. No real property within the jurisdiction of this Chapter can be
subdivided and offered for sale or a plat recorded until the Final Plat has
been approved by the Council as set forth in these procedures and filed
Stillwater Subdivision Code
City of Stillwater
Page 6
with the County Recorder. Plans for cluster developments or planned unit
developments including housing, commercial, industrial and other uses or
for any combination of uses designed for sale or rental purposes shall be
presented in the same manner as other plats for review by the Planning
Commission and the approval of the Council.
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1. Administrative Review
A. It is acknowledged by the City of Stillwater that certain forms
of property subdivision do not result in the creation of
additional parcels of land or are specifically exempted from the
definition of a subdivision as defined by Minnesota Statutes
462.352, Subdivision 12. In these instances it is deemed
appropriate to permit administrative approval of property
division requests.
B. The following types of property division requests shall require
only administrative approval:
1) The creation of parcels of 20 acres in area, or greater, with
a minimum lot width of 500 feet in a Residential Zoning
District.
2) The creation of parcels of 5 acres in area, or greater, with a
minimum lot width of 300 feet in a CommerciallIndustrial
Zoning District.
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3) Property-line adjustments that do not result in the creation
of an additional parcel of land. All parcels involved must
continue to meet all dimensional, area and setback
requirements of the Zoning district in which the properties
are located.
4) Property-line adjustments resulting from Court Orders.
5) The creation of cemetery lots.
C. Applicants for administrative approval of a property division
must submit the following information to the Community
Development Department.
1) A scaled topographic certificate of survey showing the
parcel of record and the proposed parcel boundaries to be
established, including the dimensions and areas of the
proposed parcels.
2) Legal description of parcel of record and proposed legal
description of parcels to be created.
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Stillwater Subdivision Code
City of Stillwater
Page 7
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D.
Conditions of approval upon property subdivision requests may
be required by the administrative authority.
E. The approval of property division must be in writing. One copy
of said approval and certificate of survey shall be retained by
the Community Development Department, a second copy of the
approval and certificate of survey shall be retained by the
applicant and a third copy of the approval and certificate of
survey shall be conveyed by the subdivider to the Washington
County Recorder's Office. The written approval shall include
the legal description of the parcel of record being divided, legal
descriptions of the newly approved parcels and any conditions
attached to the approval. The subdivider shall provide
documentation that the recording has occurred to the
Community Development Department.
F. Any request for administrative approval of a property division
that is submitted, but does not meet the criteria stated above,
shall be rejected and returned to the applicant with directions on
how to proceed to request approval through either the
subdivision platting or minor subdivision procedures.
2. Resubdivision
A. In the case of a request to divide a lot which is a part of a
recorded plat where the division is to permit the adding of a
parcel of land to an abutting lot or to create two lots and the
newly created property line will not cause the other remaining
portion of the lot to be in violation with this regulation or the
Zoning Ordinance, the division may be approved by the
governing body after submission of a survey and legal
description by a registered land surveyor showing the original
lot and the proposed subdivision.
Stillwater Subdivision Code
City of Stillwater
Page 8
3. Land Division and Consolidation
.
A.
In any case where the division of land into two or more lots or
parcels for the purpose of transfer of ownership or building
improvements is not specifically provided for in the provision
of these regulations, a description of the land division must be
filed with the governing body. No building permit may be
issued for any construction, enlargement, alteration or repair,
demolition or moving of any building or structure on any lot or
parcel resulting from the division, until the division has been
approved by the City Council and recorded with the
Washington County Recorders Office. Prior to the
consideration of such division by the City Council, a certified
survey must be submitted.
4. Registered Land Surveys
A. All registered land surveys must be filed subject to the same
procedure required for the filing of a subdivision plat. The
standards and requirements set forth in these regulations apply
to all registered land surveys.
5. Sketch Plan/Pre-Application Meeting
A. Prior to the submission of any plat for consideration by the
Planning Commission, the subdivider must meet with the
Community Development Department staff to learn what shall be
expected of a subdivider and to determine the relationship of the
proposed subdivision with zoning requirements, development
regulations, and the Comprehensive Plan. The subdivider must
present a sketch plan at the pre-application meeting.
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B. Sketch plans must contain, at a minimum, the following
information:
I) Location Map
2) Plat boundary.
3) North arrow and graphic scale.
4) Delineation of any wetlands, woodlands, or steeply sloped
areas.
5) Concept street layout.
6) Designation of proposed land use, including density or
intensity of use, and zoning.
7) Description of existing site conditions.
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City of Stillwater
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8) General lot locations and layout, as related to general site
conditions.
9) General relationship of development to surrounding lands
including natural features, public improvements, parks and
trails.
6. Preliminary Plat
A. After the Pre-application meeting a subdivider may file a
preliminary plat.
B. The subdivider must fill out a Subdivision Application as
provided by the Community Development Department.
C. The subdivider shall furnish the Community Development
Director with fourteen (14) copies of the preliminary plat, a
reduced copy, 8)12" x 11 ", suitable for overhead projection (hard
copy and transparency) and supporting documents.
D. The subdivider shall pay fees as set forth by resolution of the City
Council. A schedule of fees may be obtained from the
Community Development Department.
E. The Community Development Director must, upon receipt of the
plat and application, refer the plat to the City Engineer, Water
Department Staff, Fire Chief, and ISD 834 for review and
comment.
F. If the proposed subdivision abuts a state or federal trunk highway,
the Community Development Director must also refer one copy
to the Minnesota District Department of Transportation for review
as required by state law. If it adjoins a public body of water one
copy must be referred to the Minnesota Department of Natural
Resources for review and one copy to the Water Management
Organization if required by law. If the proposed subdivision
borders or surrounds a county road, the subdivision shall be
referred to Washington County Public Works for comment.
G. The engineer, school board and the district highway engineer, if
necessary, must within fifteen (15) days, submit comments to the
Community Development Department with recommendations for
approval, disapproval or revisions. If no comments are received
within fifteen (15) days, it will be assumed that there are no
objections to the preliminary plat as submitted.
H. The City Council must make its decision on a preliminary plat
within 120 days after the preliminary plat and complete
application is accepted by the Community Development Director.
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City of Stillwater
Page 10
I. The Planning Commission must hold a public hearing, take action
on the plat, and make a recommendation to the City Council in a
written report. Notice to the public hearing must be as described
in (J) below.
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J. The City Council must hold a public hearing on the plat. Notice
of the purpose, time and place of the public hearing must be
published in the official newspaper at least ten (10) days prior to
the hearing and copies of the notice must be mailed to all property
owners within three hundred (350) feet of the proposed
subdivision.
K. The subdivider or their representatives must appear before the
Planning Commission and City Council in order to discuss the
proposal and answer questions concerning the plat.
L. Approval of the preliminary plat is an acceptance of the general
layout and the subdivider may proceed toward fulfilling the
necessary steps for final approval of the plat in accordance with
the terms of approval. The Preliminary Plat approval does not
constitute final acceptance of the subdivision.
M. The City Council may require modification, changes and
revisions of the plat, necessary to protect the health, safety,
morals, comfort, convenience and general welfare of the
community.
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N. If the plat is not approved by the City Council, the reasons for
denial must be recorded in the proceedings and transmitted to the
applicant.
O. An amended preliminary plat must follow the same procedure as
a new plat.
P. The City Council may Impose reasonable conditions on
preliminary plat approval.
7. Final Plat
A. After approval of the preliminary plat, the final plat may be
prepared. It must incorporate all changes, modifications and
revisions required; otherwise, it must conform to the approved
preliminary plat. A plat is required for all subdivisions of 5 or
more lots. A certificate of survey is required for all subdivisions
of less than 5 lots.
B. In the case of large subdivisions, to be developed in stages, the
subdivider may be granted permission by the City Council to
prepare a final plat for only the portion of the approved
preliminary plat which is proposed to be developed, provided the
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City of Stillwater
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stage conforms with all the requirements of these regulations.
The subdivider must submit an estimated time schedule for
further staging of the platting and recording.
C.
All plats must comply with the provisions of Minnesota State
Statutes and the requirements of this regulation.
D.
The subdivider must file five (5) copies of the final plat and a
reduced copy, 8W' x 11 ", suitable for overhead projection, (hard
copy and transparency) and supporting documents with the
Community Development Director not later than one year after
the date of approval of the preliminary plat. An electronic format
of the plat must also be submitted. If this is not done, the
approval of the preliminary plat will be considered void unless an
extension for good reason is granted by the City Council.
E.
The subdivider must submit, with the final plat, a current abstract
of title or a registered property certificate along with any
unrecorded documents effecting title and an opinion of title by the
subdivider's attorney.
8. Review of Final Plat
A. The Community Development Director must, upon receipt of the
final plat, refer one copy to the City Engineer and City Attorney.
B. The governing body may refer the final plat to the Planning
Commission for recommendation if the final plat is substantially
different from the approved preliminary plat. The Planning
Commission must submit a report to the governing body within
forty-five (45) days.
C. The engineer and attorney must submit a report to the Community
Development Director within fifteen (15) days of receipt with
their comments and recommendations on the final plat.
D. Prior to approval of the final plat, the subdivider must have
installed all required improvements or executed an agreement
with the City Council for their installation. Required
improvements must conform to approved engineering standards
and be in compliance with these regulations.
E. The City Council must take action on the final plat not more than
sixty (60) days after the plat is filed with the Community
Development Director. If the plat is not approved, the reasons for
the action must be recorded in the official proceedings and
transmitted to the subdivider.
Stillwater Subdivision Code
City of Stillwater
Page 12
F. Upon receiving the final plat, the Mayor may sign the plat and the
subdivider must then record it with the County Recorder within
seven (7) days or the approved plat will be considered void.
.
G. The subdivider must, immediately upon recording, furnish the
Community Development Director with a reproducible copy,
either cronaflex or its equivalent, of the recorded plat and three
(3) prints. Failure to furnish the copies is grounds for refusal to
issue building permits for the lots within the plat.
9. Alternative Design Standards
The purpose of alternative design standards is to:
Provide an administrative technique to foster
subdivisions which serve public objectives more
fully than subdivisions permitted under
conventional regulations.
Implement comprehensive plan policies for city
growth areas by: encouraging creative and
imaginative approaches; recognizing unique
conditions and special opportunities; encourage the
preservation of open space as a development and
community amenity and conserve natural or man-
made features and resources such as sloped areas,
forests and heritage trees, wetlands and cultural and
historical features.
.
The intent of alternative design standards is to insure that:
· Planned development permits for alternative design
standards will be issued only where the subject
parcel is large enough to make innovative and
creative subdivision design possible;
· Applicants for planned development permits for
alternative design standards have the professional
capability to produce a creative plan;
· The public's interest in achieving goals stated in the
comprehensive plan are more fully served than
through conventional subdivision regulations;
The advantages afforded to landowners will be
balanced by public benefits;
Natural or man-made features and resources of the
site such as sloped areas, trees, wetlands and the like
are preserved.
.
Stillwater Subdivision Code
City of Stillwater
Page 13
I
\
1,
e
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.
A. Alternative design standards may be applied for during the submittal
of a Preliminary Plat and must follow the planned development permit
process found in the Stillwater Zoning Ordinance.
B. The applicant may request the approval of design standards different
from the minimum requirements of this ordinance..
C. The applicant must show that the proposed alternative design standards
will better achieve comprehensive plan objectives and policies, and
will not have negative impacts on the proposed development, the
surrounding neighborhood, or the City as a whole.
D. The applicant must provide detailed documentation showing how the
alternative design will provide for safety and function of the
subdivision and achieve a more attractive design. All items listed in
the Preliminary Plat submittal requirements must be addressed.
E. The application for alternative design standards must meet the
following criteria:
1) Vehicular and pedestrian traffic patterns and capacities will not
be adversely impacted.
2) Open space and landscaped areas must be increased.
3) All applicable parking requirements must be met.
4) Fire protection services and access will not be impeded.
5) Public utilities and services shall remain adequate.
6) Wetlands must be protected from development and runoff.
F. The Subdivision Review Committee must review the alternative design
standards application to ensure that it meets the criteria and does not
create adverse impacts.
G. The Subdivision Review Committee may require conditions to be met
in order to minimize impacts.
H. The Subdivision Review Committee may approve or deny the
application for alternative design standards.
I. The approval or denial of alternative design standards, and any
conditions required must be attached to the application for Preliminary
Plat prior to its being forwarded to the Planning Commission for
revIew.
Stillwater Subdivision Code
City of Stillwater
Page 14
Subdivision 5
Plat and Data Submittal Requirements
1. General Submittal Requirements for Preliminary and Final
Plats
2. Identification and Description
A. Location Map
e
B. Proposed name of subdivision. (The name may not duplicate or
be alike in pronunciation of the name of any other plat recorded
in the county.)
C. Legal description of the property.
D. Name and address of record owner and any agent having control
of the land, subdivider, land surveyor, engineer and designer of
the plan.
E. Graphic scale not less than one (1) inch to one hundred (100)
feet.
F. North point and key map of area showing well known
geographical points for orientation within a one-half (112) mile
radius.
G. Date of preparation.
.
3. Existing Conditions
A. Boundary lines must be shown clearly and to a degree of
accuracy that no major changes are necessary.
B. Existing zoning classifications for land in and abutting the
subdivision.
C. Approximate total acreage.
D. Location, right-of-way width and names of existing or platted
streets or other public ways, parks, and other public lands,
permanent buildings and structures and easements. Section,
corporate and school district lines within the plan and within a
distance one hundred (100) feet beyond must also be indicated.
E. Location and size of existing sewers, water mains, culverts, or
other underground facilities within the preliminary plan area and
within a distance of one hundred (100) feet beyond. The grades
and locations of catch basins, manholes, hydrants, and streets.
.
Stillwater Subdivision Code
City of Stillwater
Page 15
e
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F. Boundary lines of adjoining unsubdivided or subdivided land,
within one hundred (100) feet, identified by name and
ownership, including all contiguous land owned or controlled by
the subdivider.
G. Topographic data, including contours at vertical intervals of not
more than two (2) feet except where the horizontal contour
interval is one hundred (100) feet or more, a one (1) foot vertical
interval may be shown. Water courses, marshes (delineated
wetlands), wooded areas, rock outcrops, power transmission
poles and lines and other significant features must be shown.
U.S.G.S. datum must be used for all topographic mapping where
feasible.
H. A copy of all proposed private restrictions must be submitted.
I. Percolation test and soil borings are required on soil areas rated
moderate or severe limitations for disposal systems as stated in
the Soil Handbook of the Washington County Soil and Water
Conservation District Office if the area being subdivided does
not have municipal sanitary sewer available to it.
J. If severe soil limitations for the intended use are noted in the
Soil Handbook on file in the Washington County Soil and Water
Conservation District Office, a description of the soil
conservation practice or practices to be used to overcome the
limitation must be made part of the permit application.
4. Proposed Subdivision Design Features
A. Layout of proposed streets, showing right-of-way widths and
proposed names of streets.
B. Locations and widths of proposed alleys, pedestrian ways or
trails and utility easements.
C. Layout numbers and preliminary dimensions of lots and blocks.
D. Proposed front and side street building setback lines.
E. Location and size of proposed sanitary sewer lines and water
mains or proposed community sewer and water systems.
F. Gradients of proposed streets, sewer lines and water mains, if
requested by the City Engineer.
G. Parks, trails and open space areas intended to be dedicated or
reserved for public use, including the size of the areas in acres.
5. Grading and Drainage Plan
Stillwater Subdivision Code
City of Stillwater
Page 16
A. Earthwork quantities.
e
B. Final grades (3:1 maximum slopes).
C. Building pad elevations proposed 1st floor and garage
elevations, and building type.
D. Existing and proposed topography (2 foot contour intervals).
E. Drainage calculations.
F. Drainage around each building pad location.
G. Appropriate easements.
H. A survey showing location and elevation of all roads, utilities
and structures.
I. Tree survey showing all existing trees having a caliper of six
inches or greater.
J. Development concept plan indicating how the recontoured parcel
may be developed in a manner consistent with this ordinance and
the comprehensive plan.
K. Drainage plan which includes any engineering work calculating
storm water runoff rates and required retention.
.
L. Traffic analysis showing how the grading materials will be
removed from or delivered to the site.
M. Two copies of soil borings together with boring location maps
and any other soils information pertinent to improvements.
N. Schedule of building construction phasing.
6. Erosion Control Plan
A. Method, location and detail of erosion control measures.
B. The erosion control plan must be reviewed and approved by the
City Engineer and SWCD.
7. Utility Plan
A. Plan and profile showing existing utilities, proposed utilities,
connection with existing water main, sanitary sewer, storm
sewers and any required easements.
.
Stillwater Subdivision Code
City of Stillwater
Page 17
.
.
.
B. For plats in the portion of the City without public utilities,
drainfield locations on proposed lots must be shown located on
undisturbed soil. Two sites must be identified for each lot.
8. Street Plan
A. Plan and profile showing internal roads, grades, lengths of cul-
de-sacs and curve design data, both horizontal and vertical.
B. Proposed connections to existing streets or platted right-of-way.
C. Provisions for future extensions or connections to adjacent land.
D. Appropriate easements or right-of-way.
9. Wetland Plan
A. All wetlands must be delineated in accordance with the 1989
Federal Manual for Identifying and Delineating Wetlands and
20, 50, and 100 year flood levels must be located.
B. Plan showing any fill or draining of wetlands.
C. Proposed mitigation measures.
D. Any permits required and status of permits.
E. Required setbacks or buffer areas for all natural areas and
wetlands as required by the City Riverway Bluffland/Shoreland,
Flood Plain, Shore land Management, and Wetland Conservation
Ordinances.
10. Tree Preservation Plan
A. Location, size and species of all trees that are six caliper inches
or greater for deciduous trees, or 10 feet in height for coniferous
trees.
B. Trees to be preserved.
C. Trees to be removed.
D. Trees within 30 feet of grading limits.
E. Method of tree protection.
F. Tree replacement plan.
11. Landscape Plan
A. Property lines.
Stillwater Subdivision Code
City of Stillwater
Page 18
B. Existing and proposed contours and berming at 2- foot contour
intervals.
.
C. Location, type and size of existing plant material.
D. Proposed buildings, paved areas, fences, walls, parking lot,
loading areas, service areas.
E. Vegetation to be removed or disturbed during construction.
F. Location, type, size, and number of proposed plant materials.
G. Areas to be seeded, sodded, or left undisturbed.
H. Method of screening parking areas, loading areas, and rooftop
mechanical units, including sight lines, illustrating effectiveness
of screening.
I. Legend, plant list, key.
J. Location of significant natural features, including, but not
limited to, floodplains, lakes, wetlands, and bluffs.
K. Identification of all existing and proposed slopes more than 3: 1
and restoration method.
.
L. Irrigation plan or method of watering.
M. Forest or woodland management plan for existing wooded areas.
12. Other Information
A. Description of the proposed use of lots indicating the type of
residential buildings, the number of proposed dwelling units, and
the type of business or industry proposed for the development.
B. Source of water supply.
C. Provisions for sewage disposal, surface water drainage and flood
control.
D. Statement of development conformance with zoning regulations.
E. Any other reasonable information as may be requested by the
Community Development Director, the Engineer, the City
Attorney, or the Planning Commission.
F. Environmental reports as may be required by the State
Environmental Quality Board (EQB).
.
Stillwater Subdivision Code
City of Stillwater
Page 19
.
.
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G. An estimate of the traffic expected to be generated by the
development and its distribution on area roads.
H. A description of any expected fire protection needs.
I. Identification of any property that will fall within the jurisdiction
of shore land, flood plain riverway blufflandlshoreland, historic
preservation, forest protection, restrictive soils on wetland
regulations and the measures that will be taken to protect those
areas and conform to these regulations.
1. If the subdivider owns property adjacent to the proposed
subdivision, the Planning Commission may require that the
subdivider submit a sketch of the remainder of the property to
show the possible relationships between the proposed
subdivision and future subdivision. All subdivisions must
accommodate and coordinate with potential adjacent
subdivisions and land use.
13. Additional Data Required for the Final Plat
A. The plat must be prepared by a land surveyor who is registered
in the State of Minnesota and must comply with the provisions
of Minnesota State Statutes and of this regulation.
B. Form for approval by signature of county officials concerned
with the recording of the plat.
1) Checked and approved this
_,19_.
day of
By
Washington County Surveyor
2) No delinquent taxes and transfer entered this
,19_.
day of _
By
Washington County Auditor
By
. Deputv
3) Document Number
I hereby certify this instrument was filed in the office of the
Registrar of Deeds for record on this _ day of
_,19_, at o'clock _.m., and duly recorded in
Book of , on
page
Registrar of Titles, Washington County
By
Stillwater Subdivision Code
City of Stillwater
Page 20
Subdivision 6
C. Form of approval for the City of Stillwater.
1) Approved by the City of Stillwater, Minnesota, this _ day of
, 19
.
Signed
Mayor
Signed
Clerk
Signed
Planning Commission Chairman
Signed
Planning Commission Secretary
Minimum Design Standards
The purpose of good subdivision and site design is to create a functional
and attractive development, to minimize adverse impacts, and maintenance
costs, and to ensure that a project will be an asset to a community. To
promote this purpose, the subdivision or site plan shall conform to the
following standards which are designed to result in a well-planned
community without adding unnecessarily to development costs. The design
standards assure that the layout of the subdivision harmonizes with existing
plans affecting the development and its surroundings and are in conformity
with the City's development objectives for the entire area. Detailed
specifications for both the minimum design standards and the engineering
standards may be obtained from the appropriate utility department
(Engineering, Water, or Fire Departments).
.
1. Conformity with the Comprehensive Development Plan,
Zoning Ordinance, and Applicable Rules and Regulations
A. The proposed subdivision must conform to the Comprehensive
Plan, Zoning Ordinance, and Standards as adopted by the City
Council to regulate development.
2. Land Requirements
A. Land must be suited to the purpose for which it is to be
subdivided. No plan may be approved if the site is not suitable
for having uses of the kind proposed because of potential
flooding, topography or adverse earth of rock formation.
B. Land having hazards to life, health or property may not be
subdivided for residential purposes until all hazards have been
eliminated or unless adequate safeguards against the hazards are
provided by the subdivision plan.
.
Stillwater Subdivision Code
City of Stillwater
Page 21
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.
.
C. Erosion and sedimentation control plans must be in accordance
with the technical standards and specifications of the Grading
Ordinance.
D. Proposed subdivisions must be coordinated with existing nearby
local governments and neighborhoods so that the community as
a whole may develop harmoniously.
3. Streets
A. Proposed streets must conform to the state road and county
highway plans.
B. Streets must be logically related to the topography and have
reasonable grades.
C. Access must be given to all lots and portions of the tract in the
subdivision, and to adjacent un subdivided parcels unless the
topography clearly indicates that the connection is not feasible.
Reserved strips and landlocked areas shall not be created.
D. The arrangement of streets in the new subdivision must plan for
the continuation of the existing streets in adjoining areas without
promoting cut throughs or short cuts that impact residential
neighborhoods.
E. If adjoining areas are not subdivided, but may be subdivided in
the foreseeable future, the arrangement of streets in a new
subdivision must make provision for the proper projection of
streets into adjoining areas by carrying the new streets to the
boundaries of the new subdivision at appropriate locations.
F. Partial streets will not be permitted.
G. Dead-end streets are prohibited, except or when designed as
temporary or permanent cul-de-sac streets.
H. Private streets and reserve strips are prohibited and no public
improvements may be approved for a private street. All streets
must be dedicated for public use.
I. If a subdivision abuts or contains an existing or planned major
thoroughfare or a railroad right-of-way, a street approximately
parallel to and on each side of the thoroughfare and right-of-way
may be required for adequate protection of residential properties
and separation of through and local traffic. These service streets
must be located at a distance from the major thoroughfare or
railroad right-of-way suitable for appropriate use of the
intervening land, and for park purposes in appropriate districts.
Stillwater Subdivision Code
City of Stillwater
Page 22
Such distances shall also be determined with due regard for the
requirements of approach grades and future grade separations.
J. Streets may not be arranged in a way that will cause hardship to
owners of adjoining property.
Stillwater Subdivision Code
City of Stillwater
Page 23
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K. Street Design
1) Minimum right-of-way widths and pavement widths (face
to face of curb) for each type of public street or road are as
follows:
Type of Street Right-of- W ay Width
Roadway Width
Thoroughfare 120 feet
As determined
by traffic needs
Collector Street 80 feet
44 feet
Commercial or
Industrial Service
Street 80 feet
44 feet
Minor Street 60 feet
32 feet
Marginal Access Street 50 feet
42.5' turnaround access
Cul-de-Sac
60 feet
turnaround
radius
42.5' turnaround
radius
2) Where a subdivision abuts or contains an existing street of
inadequate width, sufficient additional width must be
provided to meet the above standards.
3) Alternative street standards may be allowed when it can be
demonstrated that the safety and function of the street
system will not be adversely impacted by the alternative
standards and that the development will be attractive and
can be accommodated by the street system (See subdivision
4 (a) ).
4) Additional right-of-way and roadway width may be required
to promote public safety and convenience when special
conditions require it or to provide parking space in areas of
intensive use.
5) Extensions of existing streets with lesser right-of-way than
prescribed above, may be permitted by modification.
6) Restrictions of Access. Access from minor streets onto state
and county aid highways, is discouraged at intervals of less
than five hundred (500) feet.
7) Street Jog. Street jogs with centerline offsets of less than
one hundred fifty (150) feet are prohibited.
Stillwater Subdivision Code
City of Stillwater
Page 24
8) Deflection. When connecting street lines deflect from each
other at anyone point by more than ten (10) degrees, they
must be connected by a curve with a radius of not less than
one hundred (100) feet.
.
9) Grades. Centerline gradients must be at least 0.6 percent
and may not exceed the following:
Classification
Gradient (In Percent)
Thoroughfares and Collector Street 5
Minor Streets, Marginal Access Streets 8
10) Vertical Curves. Different connecting street gradients must
be connected with vertical curves. Minimum length, in feet,
of these curves shall be twenty (20) times the algebraic
difference in the percent of grade of the two adjacent slopes.
11) Angle of Intersection. The angle formed by any intersecting
of streets may not be less than 60 degrees with 90 degree
intersections preferred.
12) Size ofIntersection. Intersections of more than four comers
are prohibited.
13) Comer Radii. Roadways of street intersections must be
rounded by a radius of not less than fifteen (15) feet.
Roadways of alley-street intersections must be rounded by
a radius of not less than six (6) feet. Comers at the
entrances to the turnaround portions of cul-de-sac must be
rounded by a radius of not less than fifteen (15) feet.
.
14) Street Pavement. New developments will require paved
streets. The design of street pavement for all streets covered
by this regulation must be in accordance with the State of
Minnesota Highway Department Road Design Manual No.
5-291 for flexible pavements. The design thickness of the
surfacing elements must be in accordance with the flexible
pavement design standard for road classifications as follows:
.
Page 25
Stillwater Subdivision Code
City of Stillwater
.
.
.
Classification
Pavement Design;
Axle Load
Thoroughfare, Collector Streets
and Commercial or Industrial
Service Streets
As determined
by traffic needs
Minor Streets and Marginal
Access Streets
7 ton
mmlmum
15) Gravel Surface. Streets that at the present time will only
have a gravel surface must be designed so the base and
subbase requirements as set forth in State of Minnesota
Highway Department Road Design Manual No. 5-291 for
flexible pavement are met. In all cases at least the top six
(6) inches of the street surface must be of class 5 crushed
aggregate or a material as approved by the engineer.
16) Soil Tests. To determine subgrade soil classifications, soil
samples must be collected and analyzed by a reputable
testing laboratory. Reports of the soil analysis must be
submitted to the City Engineer with the pavement plans.
Soil samples must be taken along the centerline of the
proposed road at intervals not exceeding 300 feet.
17) Curb and Gutter. Concrete curb and gutter must be
constructed on both sides of streets. The construction must
be in accordance with Standard Specification for Highway
Construction, M.H.D. Spec. No. 2531. Concrete curb and
gutter cross sections shall be either M.H.D. Design No.
B618 or M.H.D. Design No. D418.
18) Boulevards. All boulevards must be at least four (4) feet in
width and must have four (4) inches of top soil (black dirt)
placed on them and then be sodded.
L. Permanent cul-de-sac streets, may not exceed six hundred (600)
feet in length.
M. Unless future extension is clearly impractical or undesirable, a
turnaround right-of-way must be designed to permit future
extension of the street into the adjoining tract. At the time a
street is extended, the acreage covered by the turnaround outside
the boundaries of the extended street will revert in ownership to
the property owner fronting on the temporary turnaround.
N. Alley Design
1) Alleys may be allowed and are subject to the following
standards.
Stillwater Subdivision Code
City of Stillwater
Page 26
2) All alley right-of-way and pavement widths must conform
to the following minimum standards:
Classification
Right-of-Way Width
Pavement
.
Industrial or
Commercial
28 feet
20 feet
Residential (two-way)
24 feet
16 feet
Residential (one-way)
20 feet
12 feet
3) Grades. All centerline gradients must be at least 0.5 percent
and shall not exceed eight (8) percent.
O. Street Names
1) Names of new streets must not duplicate existing or platted
street names unless a new street is a continuation of or in
alignment with the existing or platted street. In that event,
it must bear the same name of the existing or platted street
so in alignment.
P. Street Signs
I) All street signs must be provided and installed by the
community at the expense of the subdivider.
.
Q. Street Trees and Landscaping Plan
1) On average three (3) street trees shall be planted per lot.
They must be placed inside the property line and not in the
boulevard unless approved by the city engineer.
2) The type of species of tree planted must be approved by the
Community Development Director. Trees with root
structures that are less likely to interfere with utility lines,
break up sidewalks, and cause other nuisance damage are
desirable. Trees must have a trunk diameter (measured 12
inches above ground level) of not less that I ~ inches and
must be planted in not less than one cubic yard of good
growing soil with a suitable amount of fertilizer. Approved
multiple varieties may be used.
3) Alternative street tree and landscape standards may be
allowed in planned unit development review.
R. Residential Street Lighting
1) A street light plan must be submitted to accommodate safe
travel and to preserve the character of the neighborhood.
Street lights are required.
.
Stillwater Subdivision Code
City of Stillwater
Page 27
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.
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4. Sidewalk and Trail Design
A. Widths. All sidewalk widths must when installed conform to the
following minimum standards:
Classification
Width
Single Family Area
Multiple Family Area and Public Building Sites
Commercial Areas
Industrial Areas
5 feet
6 feet
8 feet
6 feet
B. Grades. Sidewalks shall slope 14 inch per foot away from the
property line and the profile grade may not exceed 8 percent.
C. Sidewalks required. Sidewalks are required on all collector or
through streets unless an alternative location is approved by the
City Engineer. Sidewalks must be placed in a public right-of-
way or utility easement.
D. Provision for Handicapped. Sidewalks must be brought to a
maximum of 1 W' above the street grade of all intersections to
facilitate movement for elderly and the handicapped.
E. Multi use walking or biking trails must be 8 feet in width with
adequate right-of-way.
F. All required walks must be concrete four (4) inches thick placed
on a four (4) inch sand base.
5. Public Utilities
A. Water Supply. Extensions of the public water supply system
must be designed to provide public water service to each lot as
required by the City Water Department.
B. Sewage Disposal. Extensions of the public sanitary sewer
system must be designed to provide public sewer service to each
lot as required by the City Engineer.
C. In areas where public water and sewer service cannot be
provided on-site sewer systems and private wells may be utilized
only until municipal services are available, and only if a
modification is granted by the City Council. All on-site systems
must meet Minnesota PCA requirements as administered by the
Building Official.
D. All electrical, telephone and other wire or cable transmitted
utility lines and services must be installed underground in a
Stillwater Subdivision Code
City of Stillwater
Page 28
common trench unless an alternative is approved by the City
Engineer.
.
6. Drainage
A. All surface and underground drainage systems must be installed
to adequately remove all natural drainage that accumulates on
the developed property. All systems must be in conformance
with the community drainage plan and all piping must provide
complete removal and a permanent solution for the removal of
drainage water. The drainage system may include a storm sewer
system or a system of open ditches, culverts, pipes, catch basins,
and ponding areas.
B. The drainage plan must include water quality treatment
provisions, at a minimum, meeting "NURP" pond standards
(Phosphorous removal efficiency of at least 65 percent, capacity
of 2.5",24 hour storm, with 25 percent increase for sediment.
See city design criteria for more information) with sufficient
storm water holding capacity to meet the "No Net Increase"
design standard for a I 00 year storm.
C. All development areas that drain into Long Lake and/or Brown
Creek must show how the proposed drainage system will
minimize the impact on those DNR protected wetlands.
7. House Plumbing
A. When an individual sewage system is used and the septic tank is
placed on a side other than that from which the public sewer line
would connect, it must be required that a capped sewage disposal
line is extended from the point of ground entrance of basement
or house to a point five (5) feet beyond and to the side form
which the future sewer connection will most likely be made.
Inside the basement the elbow must be set up to be easily
reversed for connection to the capped line.
.
8. Easements
A. Provide for Utilities. Easements of 10 feet on the front lot lines
and 5 feet on the rear and side lot lines must normally be
provided for public utilities. If underground utilities are being
installed, additional easement may be required.
B. Provided for Drainage. Easements must be provided along each
side of the centerline of any water course or drainage channel to
a sufficient width to provide proper maintenance and protection
and to provide for storm water runoff and installation and
maintenance of storm sewers.
.
Stillwater Subdivision Code
City of Stillwater
Page 29
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.
.
C. Dedication. Utility and drainage easements must be dedicated
for the required use.
D. Open space. Easements for the provision and protection of open
space or wetlands may be required.
9. Block Design
A. Block length and width or acreage within bounding streets must
accommodate the size of residential lots in the area and provide
for convenient access, circulation control, and safety of street
traffic.
B. In residential areas, without water frontage, blocks shall not be
less than six hundred (600) feet nor more than eighteen hundred
(1800) feet in length measured along the greatest dimension of
the enclosed block area, unless modifications are necessitated
because of topography or conformance with an adjoining plat.
C. In blocks over nine hundred (900) feet long, ten (10) foot side
pedestrian crosswalks may be required through the blocks in
locations deemed necessary to public health, convenience and
enjoyment. Suitable setbacks, paving, landscaping, or fencing
may be required.
D. Blocks for commercial and industrial areas may vary from the
element of design contained in this section if the nature of the
use requires other treatment. In such cases, off-street parking for
employees and customers must be provided, along with safe and
convenient limited access to the street system. Space for off-
street loading must be provided with similar access. Extension
of roads, railroads access right-of-way and utilities must be
provided.
E. Blocks must be wide enough to allow two (2) tiers of lots with
minimum depth as required by zoning ordinance except
adjoining a lake, stream, railroad or thoroughfare of where one
tier oflots is necessary because of topographic conditions.
Stillwater Subdivision Code
City of Stillwater
Page 30
10. Lot Requirements
A. Side lot lines must be substantially at right angles to straight
street lines or radial to curved street lines or radial to lake or
stream shores unless topographic conditions necessitate a
different arrangement.
.
B. Each lot must front upon a public street.
C. For areas with urban sewer service available, no lot may have
less area or width than is required by the zoning regulations
applying to the district in which it is located. For unsewered
areas in all zoning districts the minimum lot size shall be 1 acre
of lot area, except where more square footage is required by
zoning regulations. Exceptions to lot size standards may be
allowed through the planned development review process.
D. Lots designed for commercial or industrial purposes must
provide adequate off street service, loading and parking
facilities.
E. Building Sites. Each lot must have a total width at the front or
rear lot line of not less than thirty (30) feet.
G. Comer lots must be platted at least twenty (20) feet wider than
interior lots.
.
H. Butt lots in any subdivision are to be discouraged. Where butt
lots must be used to fit a particular type of design, they must be
platted at least ten (10) feet wider than the average width of
interior lots in the block.
I. Through or Double Frontage Lots shall not be permitted except
where the lots abut a thoroughfare or major highway. These
must have an additional depth of twenty (20) feet for screen
planting along the rear lot line.
J. Water Courses. Lots abutting upon a water course, drainageway,
channel or stream must have an additional depth or width as
required to assure wetland setbacks are met.
K. Lots with lakeshore frontage must be designed so that the lot
lines extended maintain the closest approximation to riparian
rights for each lot.
L. Natural Features must be shown for all natural features, such as
tree growth, water courses, historic or cultural sites or other
unique site conditions.
.
Stillwater Subdivision Code
City of Stillwater
Page 31
.
.
.
M. Lot Remnants. All remnants of lots below minimum size left
over after subdividing of a larger tract must be added to adjacent
lots or be owned in common by the development.
N. Access to Thoroughfares. In the case where a proposed plat is
adjacent to a limited access highway, other major highway, or
thoroughfare, there must be no direct vehicular access from
individual lots. In the platting of small tracts of land fronting on
limited access highways or thoroughfares where there is no other
alternative, a temporary entrance may be granted but when
neighboring land becomes subdivided and more preferable
access arrangements become possible, temporary access permits
will be eliminated.
O. Political Subdivision Lines. No lot may extend over a political
subdivision boundary.
P. Large Lot Planning. In any area where lots are platted in excess
of32,000 square feet or 180 feet in width at the building setback
line, a preliminary resubdivision plan may be required showing
potential and feasible way in which the lot or lots may be
resubdivided in future years for more intensive use of the land.
The placement of buildings or structures upon these lots must
allow for potential resubdivision.
11. Protected Areas
A. Where land proposed for subdivision is deemed environmentally
sensitive by the City, due to the existence of wetlands, drainage
ways, water courses, floodable areas, steep slopes or other
environmental features, the design of said subdivision must
clearly reflect all necessary measure of protection to insure
against adverse environmental impact.
B. All plats are subject to the following Stillwater Ordinances and
must meet all applicable requirements of each ordinance:
1) Ordinance No. 644 Historic Preservation
2) Ordinance No. 692 Design Review
3) Ordinance No. 706 Riverway BlufflandlShoreland
4) Ordinance No. 747 Flood Plain Overlay District
5) Ordinance No. 769 Forest Protection
6) Ordinance No. 776 Storm Water Management Practices
7) Ordinance No. 778 Restrictive Soils
8) Ordinance No. 784 Shoreland Management
9) Ordinance No. 786 Wetland Conservation
C. All submittals required by the above ordinances must be
submitted in conjunction with the Preliminary Plat.
Stillwater Subdivision Code
City of Stillwater
Page 32
Subdivision 7
12. Monuments
A. All lot comer pipes or iron rods must be a minimum of one-half
(Y2) inch in diameter, 18 inches in length and shall be inscribed
wit the registration number of the land surveyor making the
survey as prescribed in Minnesota Statues Chapter 505.
.
13. Inspection
A. All required improvements must be inspected by the engineer
during construction at the expense of the subdivider.
Required Improvements And Financial Arrangements
1. Improvements Required
A. Prior to the approval of a plat by the governing body, the
subdivider must have agreed, in the manner set forth below, to
install, in conformity with approved construction plans and
applicable standards and ordinances, the following
improvements on the site:
I) Survey Monuments. All subdivision boundary comers,
block and lot comers, road intersection comers and points of
tangency and curvature must be marked with survey
monuments meeting the minimum requirements of state law.
All U.S., state, county, and other official bench marks,
monuments or triangulation stations in or adjacent to the
property must be preserved in precise position unless a
relocation is approved by the controlling agency.
.
2) Grading. The full width of the right-of-way of each street
and alley dedicated in the plat must be graded according to
the approved grading plan.
3) Pavement. All streets and alleys must be improved with
concrete or bituminous surface.
4) Curb and Gutter. Concrete curb and gutter must be installed
along both sides of all streets and alleys that are of an urban
design.
5) Sidewalks may be required along both sides of all streets in
areas where residential density equals or exceeds two (2)
dwelling units per acre or in commercial areas.
6) Water Mains. The subdivider is required to install water
mains in the platted area and connect to the public water
system.
.
Stillwater Subdivision Code
City of Stillwater
Page 33
.
.
.
7) Public Sanitary Sewer. In all cases where trunk line sanitary
sewer facilities are available, the subdivider is required to
install sanitary sewers in the plat and connect trunk line
sewers. If the facilities are not available but it is expected
they will be within ten (10) years, the governing body may
require that the sewers, together with all necessary laterals
extending from the main sewer to the street curb be installed
and capped for future connections as service becomes
available. In that event, the subdivider may also install on-
site disposal units provided they are located to permit easy
and the least expensive connection to the sewer when it
becomes available. If on-site units are installed, the
subdivider shall provide underground plumbing to extend
three (3) feet beyond the footing. The plumbing must be
plugged. The area around the stack must be scored so that
the septic tank line can be disconnected and connection can
be made with the public sanitary sewer system.
8) Drainage Facilities. Drainage facilities and easements must
be installed that will adequately provide for the drainage of
surface water. A storm sewer may be required. Storm water
convenience systems shall provide ten year protection for
streets, with emergency overflow provided. All dwellings
and businesses shall have a minimum of 100 year protection
plus 3 feet of freeboard or 1 foot, if any, emergency
overflow is provided. Drainage way easements or land
dedication may be required when the easements or land is
needed for flood planning management, property drainage,
prevention of erosion, pedestrian access to water bodies or
other public purpose.
9) Parks and Trails. Designated neighborhood or community
parks and trails must be graded and improved as requested
by the park dedication policy.
10) Miscellaneous Facilities. Tree planting, street name signs,
lighting, traffic control signs, oversized utility trunk lines,
pedestrian ways and other improvements may be required to
mitigate the impact of a proposed subdivision..
Stillwater Subdivision Code
City of Stillwater
Page 34
2. Payment for Installation of Improvements
A. The required improvements are to be furnished and installed at
the sole expense of the subdivider. However, if the cost of an
improvement would by general policy be assessed only in part
to the improved property and the remaining cost paid out of
general tax levy, provisions may be made for the payment of a
portion of the cost of the community. Further, if any
improvement installed within the subdivision will be of
substantial benefit to lands beyond the boundaries of the
subdivision, provision may be made for causing a portion of the
cost of the improvement, to be assessed against the benefitting
property. The subdivider will be required to pay for the portion
of the whole cost of the improvement that will represent the
benefit to the property within the subdivision.
.
3. Developer's Agreement Providing for the Installation of
Improvements
A. Prior to the installation of any required improvements and prior
to approval of the final plat, the subdivider must enter into a
contract in writing with the community requiring the subdivider
to furnish and construct the improvements at their sole cost and
in accordance with plans and specifications in accordance with
any conditions of approval.
B. No subdivider is permitted to start work on any subdivision
without special approval of the City Council if the subdivider
has previously defaulted on work.
.
4. Financial Guarantee
A. The contract provided for in Section 7 (3)(A) must require the
subdivider to make an escrow deposit or, in lieu thereof, furnish
a performance bond. The escrow deposit or performance bond
must conform to the requirements of this regulation.
B. Escrow Deposit. An escrow deposit must be made with the City
Finance Director in a sum equal to 125 percent of the total cost
as estimated by the engineer of all the improvements to be
furnished and installed by the subdivider pursuant to the
contract, that have not been completed prior to approval of the
plat. The total costs shall include costs of inspection by the City
as well as administrative, legal, and engineering costs incurred
by the City. The City shall be entitled to reimburse itself out of
the deposit for any cost and expense incurred by the City for
completion of the work in case of default of the subdivider under
the contract, and for any damages sustained on account of any
breach thereof. Upon completion of the work and termination
of any liability, the balance remaining in the deposit must be
refunded to the subdivider.
.
Stillwater Subdivision Code
City of Stillwater
Page 35
.
.
.
C. Performance Bond. In lieu of making the escrow deposit, the
subdivider may furnish a performance bond with corporate
surety, in a sum equal to 125 percent of the total cost as
estimated by the engineer of all the improvements to be
furnished and installed by subdivider pursuant to the contract,
which have not been completed prior to the approval of the plat.
The bond must be approved as to form by the attorney and filed
with the clerk.
5. Construction Plans and Inspection
A. Construction plans for the required improvements conforming in
all respects with the standards and ordinances of the community
must be prepared at the subdivider's expense by a professional
engineer who is registered in the State of Minnesota and the
plans of construction items must be submitted to the engineer for
approval and for an estimate of the total costs of the required
improvements. Upon approval of the plans approved by the
engineer plus two (2) as built prints and an electronic disc record
in a city readable format must be furnished to the community to
be filed as a public record.
B. All required improvements on the site that are to be installed
under the provisions of this regulation must be inspected during
the course of construction by the City engineer at the
subdivider's expense and acceptance by the community is
subject to the engineer's certificate of compliance with the
contract. Additionally, the developer may be required to provide
full time over site and inspection on the site.
6. Improvements Completed Prior to Approval of the Plat
A. Improvements within a subdivision which have been completed
prior to application for approval of the plat or execution of the
contract for installation of the required improvements may be
accepted as equivalent improvements in compliance with these
requirements only if the engineer will certify that the existing
improvements conform to applicable standards.
7. Trunk Facilities
A. Where larger size water main, sanitary sewer, storm drain or
similar facilities is required to serve areas outside the
subdivision, the larger facility required must be constructed.
The additional cost is to be borne by the benefiting properties
and assessments are to be determined by the City Council in a
proceeding conducted under Minnesota Statutes, Chapter 429.
Stillwater Subdivision Code
City of Stillwater
Page 36
Subdivision 8
8. Alternate Installation and Incomplete Improvements
A. The governing body may elect to install any or all of the required
improvements pursuant to a cash escrow agreement or other
financial arrangements with the subdivider or pursuant to the
provisions of Minnesota Statutes, Chapter 429.
B. The City Council may also elect to commence assessment
proceedings, utilize funds of cash escrow agreement, or
otherwise move to finance and install improvements. If the
improvements are required in order to provide greater assurance
of public health, assure reliability of water supply, provide for
economy of installation, provide more effective fire fighting
through hydrants and otherwise protect the public health, safety,
convenience and general welfare.
General Provisions
1. Protection of Natural Features
A. The governing body reserves the right to decline approval of a
subdivision if due regard is not shown for the preservation of all
natural features such as large trees, lakes, rivers, and other water
courses, scenic points, historical spots and similar community
assets which, if preserved, will add attractiveness and stability
to the proposed development of the property.
2. Parks, Open Space, and Park Dedication
A. All subdivisions are subject to the City of Stillwater Park and
Trail Dedication Policy and must follow all standards and
guidelines required by said policy.
Stillwater Subdivision Code
City of Stillwater
Page 37
.
.
.
.'
.
.
Subdivision 9
3. Planned Developments
A. Planned Developments must follow all platting procedures found
in Subdivision 4 of this ordinance and all planned development
permit procedures found in the Stillwater Zoning Ordinance.
4. Environmental Review
A. All subdivisions are subject to environmental review
requirements as described in Chapter 4410 of the Minnesota
Environmental Quality Board regulations.
Enforcement
1. Building Permits
A. No building permit may be issued for any construction ,
enlargement, alteration, or repair, demolition or moving of any
building or structure on any lot or parcel until all the
requirements of this subdivision code have been fully met and a
final plat has been recorded unless approved by the city council.
2. Violation and Penalties
A. Any firm person or corporation who violates any of the
provisions of these regulations or who sells, leases or offers for
sale or lease any lot, block or tract of land herewith regulated
before all the requirements of these regulations have been
complied with, is guilty of a misdemeanor, an upon conviction
thereof, is subject to fine or imprisonment. Each day that a
violation is permitted to exist constitutes a separate offense.
3. Separability
A. It is hereby declared to the intention that the several provisions
of this regulation are separable in accordance with the following:
1) If any court of competent jurisdiction adjudges any
provisions of this regulation to be inyalid, the judgement
will not affect any other provision of the regulation not
specifically included in the judgment.
2) If any court of competent jurisdiction adjudges invalid the
application of any provision of this regulation to a particular
property, building or structure, the judgment will not affect
other property, buildings or structures.
Stillwater Subdivision Code
City of Stillwater
Page 38
SP
EXAMPLE:
SKETCH PLAN
1. Location map
2. North arrow and graphic scale
3. Street layout on and adjacent to plat
4. Designation of existing and proposed land use and zoning
5. Natural resource areas and site conditions, topographical features, wetlands,
forested areas, slope, view corridors, historic or cultural resource sites
6. General lot locations and layout
7. Concept plan showing items 1 through 6 above for adjacent lands owned or
controlled by the subdivider
.
.
.
. pp
GENERAL REQUIREMENTS FOR PRELIMINARY PLATS
Identification and Description
1. Location map
2. Proposed name of subdivision
3. Legal description of property
4. Name and address of record owner and any agent having control of the land,
subdivider, land surveyor, engineer and designer of the plan
5. Graphic scale (Not less than 1" to 1 00')
6. North point and key map of area showing well known geographical points for
orientation within a one-half (~) mile radius
7. Date of preparation
Existing Conditions
. 8. Boundary lines
9. Existing zoning classifications for land in and abutting the subdivision
10. Approximate total acreage
11. Location, right-of-way width and names of existing or platted streets or other
public ways, parks, and other public lands, permanent buildings and structures,
easements, and section, corporate and school district lines within and the plan
and to a distance of one hundred (100) feet beyond
12. Location and size of existing sewers, water mains, culverts, or other
underground facilities within the preliminary plan area and to a distance of one
hundred (100) feet beyond
13. Boundary lines of adjoining land within one hundred (100) feet, identified by
name and ownership
14. Topographic data, including 2 foot contours and significant features. U.S.G.S.
datum shall be used for all topographic mapping
where feasible. Slopes shall be identified
using the following ranges: 0-12%; 12-24%; and 25+%
15. Copy of all proposed private restrictions
.
16. Soil borings test results
pp
Proposed Subdivision Design Features
17. Layout of proposed streets, showing right-of-way widths and proposed names
of streets
18. Location and widths of proposed alleys, pedestrian ways, utility easements,
street landscape areas, and the location and size of required neighborhood
parks and open space areas
19. Layout numbers and preliminary dimensions of lots and blocks
20. Proposed front and side street building setback lines
21. Location and sizes of proposed sanitary sewer lines and water mains or
proposed community sewer and water systems
22. Gradients of proposed streets, sewer lines and water mains, if requested
23. Areas, other than streets, alleys, pedestrian ways and utility easements,
intended to be dedicated or reserved for public use, including the size of such
areas III acres
24. 14 copies of preliminary plat
25. One 8 W' x 11" reproducible copy of preliminary plat
26. One 8 W' x 11" transparency of preliminary plat
.
.
.
.
.
.
FP
FINAL PLAT REQUIREMENTS
1. General requirements for preliminary plats (PP)
2. Accurate angular and lineal dimensions for all lines, angles, and curvatures
used to describe boundaries, streets, easements, areas to be reserved for public
uses and other important features. All dimensions including lot lines in feet
and hundredths of feet
3. An identification system for all lots and blocks
4. True angles and distances to the nearest established official monuments (not
less than three) that shall be accurately described in the plat
5. Municipal or section lines accurately tied to the lines of the subdivision by
distances and angles
6. Accurate outlines and legal description of any areas to be dedicated or
reserved for public use or for the exclusive use of property owners within the
subdivision with the purposes indicated therein
7. A list of areas (to the nearest square foot) of all lots, outlots, and road right-of-
way certified by the surveyor who signs the plat
8. An up-to-date certified abstract of title or registered property report and such
other evidence as the City Attorney may require showing title or control in the
applicant
9. Certification by a registered surveyor
10. Execution by all owners of any interest in the land and any holders of a
mortgage thereon of the certificate as required by Minnesota Statutes. The
certificate shall included a dedication of the utility easements and any other
public areas in such form as shall be approved by the City Attorney
11. Signature block as found in the Stillwater Subdivision regulations
12. 5 copies of final plat
13. One 8 Y:z" x II" reproducible copy of final plat
14. One 8 Y:z" x 11" transparency of final plat
15. Electronic format of final plat
Gnswp
GRADING, DRAINAGE, STORM WATER MANAGEMENT,
AND WETLANDS PLAN
.
1. Name and address of applicant, legal description, north point, date and scale
of drawing and number of sheet
2. Location map
3. Earthwork quantities
4. Final grades (4:1 maximum slopes)
5. Proposed building pad elevations, proposed 1 st floor and garage elevation, and
proposed building type (i.e., walkout, split, rambler, etc.)
6. Existing and proposed topography (2 foot contour intervals)
7. Drainage calculations
8. Ten-year storm pipe design and 100-year storm level of protection
9. Drainage around each building pad location
10. Drainage easements
.
11. A survey showing location and elevation of all roads, utilities and structures
12. Tree survey showing all trees having a caliper of six inches or greater
13. Development concept plan indicating how the recontoured parcel may be
developed in a manner consistent with this ordinance and the comprehensive
plan
14. Drainage plan which includes any engineering work for storm water retention
which may be necessary. The plan shall delineate in which direction and at
what rate storm water will be conveyed from the site and setting forth the
areas of the site where storm water will be allowed to collect
15. Traffic analysis showing how any materials will be removed from or delivered
to the site and where it will be deposited
16. Two copies of soil boring information together with boring location maps and
any other soils information pertinent to improvements
17. Schedule and phasing of building construction, grading, site restoration, and
development of site
.
18. Erosion control measures, including location and dimensions of all
construction site measures
e
.
.
GDSWP
19. Delineation of all streams, rivers, public waters and wetlands located on and
immediately adjacent to the site, including depth of water, a description of all
vegetation which may be found in the water, a statement of general water
quality and any DNR, PCA, or Corps of Engineers classification
20. Location and dimension of existing storm water drainage systems and natural
drainage patterns on and immediately adjacent to the site, delineating in which
direction and at what rate storm water is conveyed from the site, identifying
any receiving stream, river, public water or wetland and setting forth those
areas of the unaltered site where storm water collects
21. Description of soils, including map of soil types and report on suitability for
development, and steps to render soils suitable
22. Vegetative covers and proposed removal
23. 100 year floodplain, flood fringes, and floodway
24. Location and dimensions of all temporary soil or dirt stockpiles
25. Provisions for maintenance of the construction site erosion control measures
during construction, including best management practices
26. finished grading shown at 2-foot contour intervals
27. Landscaping plan
28. Proposed size, alignment, and intended use of any structure to erected on the
site
29. A clear delineation and tabulation of all areas which shall be paved or
surfaced, including a description of the surfacing material to be used
WETLAND PLAN
1. All wetlands must be delineated in accordance with 1989 Federal Manual for
Identifying and Delineating Wetlands
2. Plan showing filling or draining of any wetland including justification
GDSWP
3.
Proposed mitigation for any wetland filling or drainage
4.
Any permits required and the status of the permits
5.
Required setbacks or buffer areas for all natural areas and wetlands as required
by the City Riverway Bluffland/Shoreland, Flood Plain, Shoreland
Management, and Wetland Conservation Ordinances
.
.
.
e
.
.
SUP
STREET AND UTILITY PLAN
1. Plan and profile showing roads, grades, lengths of cul-de-sacs and curb
data(horizontal and vertical)
2. Plan and profile of sidewalks and pedestrian pathways including location,
width, and surfacing materials
3. Connections to existing streets or platted right-of-ways
4. Provisions for future extensions or connections to adjacent land
5. Appropriate easements or right-of-way
6. Plan and profile showing existing utilities, proposed utilities,
connection with existing utilities (water main, sanitary sewer, storm
sewer) and appropriate easements as required
7. Statements whether utilities will be publicly or privately constructed, owned,
and maintained
8. For plats in the portion of the City without public utilities, note drainfield
locations on proposed lots (Must be located on undisturbed soil and two sites
must be identified for each lot.
9. Property lines
10. Proposed buildings, auxiliary structures, parking areas, and roads
TLP
TREE PRESERVATION AND LANDSCAPING PLAN
1. Location, size and species of all significant trees (six caliper inches or greater
for deciduous trees, and 10 feet in height for coniferous trees)
2. Trees to be preserved
3. Trees to be removed
4. All trees within 30 feet of grading limits
5. Property lines
6. Existing and proposed contours, including any proposed berming, at 2-foot
contour intervals
7. Location, type and size of existing plant material
8. Proposed graded areas, buildings, paved areas, fences, walls, parking lot,
loading areas, service areas, utility locations
9. Vegetation to be removed or disturbed during construction
10. Location, type, size, and number of proposed plant materials
II. Typical street tree and front yard landscape plan for residential developments
12. Areas to be seeded, sodded, or left undisturbed
13. Method of screening parking areas, loading areas, and rooftop mechanical
units, including sight lines, illustrating effectiveness of screening
14. Legend, plant list, key
15. Location of significant natural features, including, but not limited to,
floodplains, lakes, wetlands, and bluffs with reference to benchmark
elevations
16. Identification of all existing and proposed slopes more than 3: I and restoration
method
17. Irrigation plan or method of watering
e
.
.
e
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01
OTHER INFORMA nON
1. Statements of the proposed use of lots, stating type of residential buildings
with number of proposed dwelling units; type of business or industry so as to
reveal the effect of the development on traffic, fire hazards and congestion of
population
2. Source of water supply
3. Provisions for sewage disposal, surface water drainage and flood control
4. Conformance of proposed development with zoning department requirements
5. Identification of any property that will fall within the jurisdiction of shoreland,
floodplain, riverway bluffland/shoreland, historic preservation, forest
protection, restrictive soils, and wetlands regulations, and the measures to be
taken to conform to these regulations
6. Information as conditional or required for a design review permit
7. Such other information as may be requested
8. Traffic general information sufficient to evaluate the impact of the project
generated traffic on the existing and proposed road system (information
regarding existing road capacity, existing traffic costs, level of service and
impact of project on existing road system.
PA
PRE-APPLICATION FORM
1. Name:
Address:
Telephone:
(H)
(W)
2. Name of proposed development:
Number oflots:
3. Legal description:
Size of property in acres:
4. Current use of property:
Proposed use of property:
Current zoning of property:
Proposed zoning of property:
Natural resources located on property:
Historic resources located on property:
5. Submittal Requirements:
_Sketch Plan (SP)
Applicant's Signature
Date
e
.
.
PPA
PRELIMINARY PLAT APPLICATION
FEE
PAID
..
APPLICANT
Name:
Company:
Address:
City:
Telephone:(W)
State:_Zip Code:
(FAX) (H)
2. PROPERTY FEE OWNER
Name:
Company:
Address:
City:
Telephone:(W)
State:_Zip Code:
(FAX) (H)
3. SURVEYOR
Name:
Company:
Address:
City:
Telephone:(W)
State:_Zip Code:
(FAX) (H)
.4
Property Location:
Legal Description:
5. Name of development:
Number of lots:
Current land use:
Proposed land use:
Current zoning:
Proposed zoning:
Anticipated project completion:
6. SUBMITTAL REQUIREMENTS: (14 copies and I reduced 8 Yz" x II ")
_ Preliminary Plat (PP)
_ Tree Preservation and Landscaping Plan (TLP)
_ Street and Utility Plan (SUP)
_ Grading, Drainage, Storm Water and Wetlands Plan (GDSWP)
_ Other Information (01)
_ 8 Yz" x II" Transparency
I hereby apply for the above consideration and declare that the infonnation and materials submitted with this application are complete
and accurate per City requirements. I understand that the application will be processed when it has been found to be complete and
adequate by the Community Development Director.
.
Property Fee Owner(s) Signature(s):
Applicant(s) Signature(s):
Date:
PLEASE NOTE: If Property Fee Owner is NOT the applicant, the Applicant must provide written authorization by
Property Fee Owner in order to make application.
FINAL PLAT APPLICATION
FEE
PAID
.
State:_Zip Code:
(FAX) (H)
State:_Zip Code:
(FAX) (H)
State:_Zip Code:
(FAX) (H)
.
5. Name of development:
Number of lots:
Current land use:
Proposed land use:
Current zoning:
Proposed zoning:
Anticipated project completion:
6. SUBMITTAL REQUIREMENTS: (5 copies and I reduced 8 W' x II ")
_ Final Plat (F) Electronic FP Format
_ Tree Preservation and Landscaping Plan (TLP)
_ Street and Utility Plan (SUP)
_ Grading, Drainage, Storm Water and Wetlands Plan (GDSWP)
_ Other Information (01)
_ 8 W' x 11 II Transparency
I hereby apply for the above consideration and declare that the infonnation and materials submitted with this application are complete
and accurate per City requirements. I understand that the application will be processed when it has been found to be complete and
adequate by the Community Development Director.
Property Fee Owner(s) Signature(s):
Applicant(s) Signature(s):
Date:
.
PLEASE NOTE: If Property Fee Owner is NOT the applicant, the Applicant must provide written authorization by
Property Fee Owner in order to make application.
.
.
.
MAGNUSON LAW OFFICE
6124395641
P.02
MAGNUSON LAW FI.Rl\'I
LICENSED IN MINNESOTA AND WISCONSIN
TJ.lE DESC,;H OI'FIC'Fl BUll_DING
33:1 NORTH MAIN STRI,C:T' SUITE #202. p.O. Box 431\' ST1LLWATER. MN j)OlC~
TELF.PHONr:i: (612) 439.9464 . TELHCOI'IER: (6121431,).51'141
DAVID T. MAGNUSON
RlCHARI> I). Al_LRN
MEMORANDUM
TO:
Mayor, City Council and Staff
David T. Magnuson, Stillwater City Attorney ~......../.
January 30, 1997
FROM:
DATE:
RE:
Subdivision Ordinance Update
At last Wednesday night's meeting of the Annexation Area Joint Powers Conunittee, the Subdivision
Ordinance update that has been underway in the City for more than one (1) year won the approval of the
Joint Board subject to the changes outlined below that the Joint Board incorporated into their approval.
If the City Council is willing to accept the draft with the changes required by the Joint Board, the City
is free to adopt the regulations at Tuesday night's meeting subject to the second reading that is required
for the passages of an Ordinance under our City Charter.
The changes are as follows:
1. The definition section would be changed to include the following definitions:
"Joint Board. The Joint Board created by the Town and City of Stillwater for Joim
Planning and Land Use Control pursuant to the Ol'derly Annexation Agreement between
the Town and City adopted on the 16th of August, 1996."
"Orderly Annexation Area. The area designared as being in need of Orderly Annexation
as described in Section 2 of me Orderly Annexation Agreement made between the Town
and City of Stillwater on the 16th day of August, 1996."
"Partial Streets. That part of a srreet which together with another part or other parts
make up a street that conforms to the design standards set forth in Subdivision 6."
In order to accommodate (hese new definitions, the numbering scheme for (he definition section
will need to be revised.
2.
A new Section 6(G) will be added that will read as follows:
MAGNUSON LAW OFFICE
6124395641
P.03
Page 2
January 30, 1997
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"G. If the proposed subdivision is located in the Orderly Annexation Area. the Preliminary
Plat must be submitted to the City and Town Joint Planning Board for the Board's review
and comment on the consistency of the Preliminary Plat with the City's Comprehensive
Plan and the Orderly Annexation Agreement. "
3. Under Section 9 - Alternative Design Standards. a tbird paragraph will be added to the
first section relating to the purpose of Alternative Design Standards. This paragraph will be inserted
before the paragraph beginning with "The Intent of Alternative Design Standards ". The new paragraph
will read as follows:
"The Design Standards that may be altered pursuant to this section are those Design Standards
found in Subdivision 6, Sections 2 through 10, that relate to aesthetic design. No alternative
design will be allowed that will negatively impact public safety or health. "
4. Section 9(C) will be changed to read as follows:
"C.
The applicant must show that the proposed Alternative Design Standards will better
achieve Comprehensive Plan objectives and policies and will not have negative impacts
on the proposed development, the surrounding neighborhood. whether the neighborhood
is in the City or adjacent Town, or the City as a whole. "
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S. Under Subdivision 5 - Plat and Data Submittal Requirements, a new subdivision H is
added that will read as follows;
"H. An acknowledgment that the subdivider has received a copy of the Orderly Annexation
Agreement between the City and Town and that the subdivider is aware that the
development must be consistent with the City's Comprehensive Plan and the Orderly
Annexation Agreement. "
6. Under Subdivision 6, Section 3(K)(3), (4(a)) must be changed to (4(9)).
7. Subdivision 7. Section 2 will be changed by changing the comma after levy in the fifth
line to a period and deleting the remainder of the sentence. Otherwise, Section 2 will remain intact.
DT!vf/ds
cc:
David Johnson
David Francis
T om Scott
Meg McMonigal
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MEMORANDUM
TO:
Mayor and City Council
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FROM:
Diane Deblon, Finance Director
DATE: January 31, 1997
SUBJECT: Annexation Area Deposit & Financing
Pursuant to City Council direction, at your last meeting, staffhas been meeting to discuss the
issues. Due to the complex nature of the issues and the long-term impacts of the solutions, staff
needs additional time to prepare a recommendation for the Council. We expect to have a
reqommendation for you at the February 18, 1997 meeting.
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MEMORANDUM
TO:
Mayor and City Council
FR: Steve Russell, Community Development Director fJ--
DA: February 4, 1997
RE: UPDATE ON ST. CROIX VALLEY SPORTS COMPLEX
The St. Croix Valley Sports Complex could truly turn into a community/sports center
with the addition of the National Guard Armory. Since last week's meeting, the design
consultants, Major Ous, the working committee and city staff, planning and city
engineer, have met to discuss and evaluate the various master plan alternatives. As a
result of these meetings, a master plan was developed that accommodates all uses;
two sheets of ice, a two field fieldhouse, a location for a two-level, 45,000 square foot
armory, a 450+ car parking lot, a three-acres site for the new city public works facility
and ponding areas (see attached master plan). Yet to be finally decided, is how storm
water will be handled. A drainage concept with on-site detention has been developed
but specific calculations have not been developed or reviewed.
The master plan recognizes the sites topography and existing vegetation to shape and
direct the project design. The design is consistent with and complementary to
surrounding land uses and street functions.
The site topography drops off from east to west. A mature tree line with oaks and other
deciduous trees of lesser significance divides the site running north to south. By using
the land form and incorporating the trees into the site design, the cost of the project are
reduced and the project fits into the landscape.
The tree line will be maintained to screen and buffer the public works use located to the
east from the tree line from the remainder of the site and area. The public works
building and additional site screening will further conceal the site from the street.
The field house is located to the north of the public works site. The field house will
accommodate two soccer fields. The field house size is 15 feet smaller than the two
field structure previously reviewed by the council but still accommodates two fields
adequately and fits the site. The tree line is continued from the south in front of the field
house bubble to screen it from views from the west.
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The next set of structures, the hockey arenas, steps down on the site to the north.
Design attention will be paid to the front (west) elevation of the hockey structure and
north side of the future ice facility. The second sheet of ice, initially an outside sheet,
will be covered in a future development phase.
Based on last weeks council meeting, comments made by General La Blanc and
direction provided by the council, the National Guard Armory building has been
incorporated into and made a central element of the Community/Sports Center Master
Plan. The armory will provide space for community activities such as meeting rooms, a
kitchen for community gatherings and court space for basketball, volley ball, walking
track and tennis. The addition of the armory makes the facility much more available to
the entire community.
The National Guard staff could also playa role in facility management, operations and
scheduling. The potential benefits of working together with the National Guard and
integrating the use into the sports complex is reduced costs and more facility to serve
the community.
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In the past, the stumbling block for a new armory was federal financing. If the option
presented by General La Blanc, the city bonding and constructing the Armory Building
with National Guard leasing the buildings back, is feasible, the project could proceed
along with the ice arena and field house. (General La Blanc and Tom Ryan from the
National Guard are studying this option and will report back to the council in the near
future).
Unfortunately, the opportunities that are represented by National Guard involvement
and integration into the sports complex come with an impact. It is probable that the
sports complex would not be completed until 1998. The more community oriented
center and delay could present an opportunity for community based fund raising and
relieve the city of one year of financing as previously mentioned by the City Finance
Director.
For the above reasons it is recommended the city council:
1.
Direct staff and the design consultants to work as partners with the National
Guard to incorporate functionally and through building design the armory as a
part of the community/sports center.
2.
Direct staff to work with the fund raising consultant on a community based fund
raising effort.
3.
Recognize the sports complex will not be completed by October 31, 1997.
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STILLWATER COMMUNITY/SPORTS
CENTER MASTER PLAN
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MEMORANDUM
TO:
Mayor and City Council
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FR:
Steve Russell, Community Development Director
DA: January 31, 1997
RE: REQUEST FOR WORKSHOP WITH COUNCIL ON FEBRUARY 18, 1997, TO
PRESENT DOWNTOWN PARKING IMPROVEMENT PROGRAM
The Downtown Parking Commission has been working on a Downtown Parking
Improvement Program for the last six months. Most recently, they held two meetings
jointly sponsored by the Chambers of Commerce, December 4th and January 8th, with
downtown businesses and property owners to present parking alternatives and
receive comment. From input received at those meetings and their earlier work, the
commission has a plan of action, a Downtown Parking Improvement Program, to
address the parking problem.
To present the program, the commission is asking for a workshop, possibly at 4:30, on
February 18th before your regular meeting, to present and discuss these parking
solutions.
Recommendation: Set date for workshop with Downtown Parking Commission.
FEB-04-97 03:21 AM
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P.02
GREYSTONE REAL ESTATE GROUP
A FULL SEI\VICE ReAL ESTATE COMPANY
February 3, 1997
Mr. Steve Russel
City of Stillwater
216 North 4th Street
Stillwater, MN 55082
Dear Steve:
Per our telephone conversation) t am writing to confirm my acceptance of
a seat on the Downtown Parlcin& Conunission. It's apparent that the
commis5ion has worked diJiicntly to develop it' s current plan. and I will
be pleased to work towards meeting the commission's goals.
I appreciate the 11'0 up · $ consideration and look forward to seeing you at
our February 6th meeting.
Sincerely,
~
Kevin J. LaCasse
Principal
3h SOUTH M^IN STREET. SUiTe 180 . STILL. W A TEl\.. MN 56081
6tU...:;O.22bO . r AX ()12/4:}(1-248n
RESOLUTION NO. 97-38
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THE CITY OF STILLWATER, MINNESOTA
WHEREAS, the State of Minnesota, the State of Wisconsin, and
the Stillwater community have been studying and planning for a new
interstate river crossing over the St. Croix River for more than
30 years; and
WHEREAS, all the requirements set forth by the Federal
Highway Works Administration have been met by the States of
Minnesota and Wisconsin, including the Section 4 (f) requirements
of the Federal Highway Safety Act and the regulations promulgated
by that Agency;
WHEREAS, the Minnesota Department of Transportation (MNDOT)
began work in 1990 on the Environmental Impact Statement (EIS) as
required for projects under the National Environmental Policy Act;
and
WHEREAS, local task forces were appointed, spending thousands
of staff and volunteer hours meeting with environmentalists,
engineers, safety officials and other specialists and government
officials, approved the final EIS document; and
WHEREAS, the EIS was approved by all participating Federal,
~ State, and local agencies; and
WHEREAS, the Final Environmental Impact Statement and Section
4 (f) Evaluations were approved by the U.S. Government on April 5,
1995: and
WHEREAS, the final EIS document was filed with all
participating State and Federal agencies, and widely distributed
in all the communities in the St. Croix Valley which involved in
the study, and would be affected by the decision; and
WHEREAS, the final EIS was published in the Federal Register
on April 14, 1995; and
WHEREAS, the thirty-day comment period on the Final EIS ended
on May IS, 1995, and all requirements were met; and
WHEREAS, the RECORD OF DECISION to approve the St. Croix
River crossing at the north alignment of the south corridor was
published in the Federal Register by the U.S. Department of
Transportation, Federal Highway Administration; and
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WHEREAS, six other options for bridge locations, two tunnel
crossings, and several "No Build" options were carefully studied
and passed over because they did not meet the stringent
environmental or safety requirements set forth by the Federal
government, and the States of Minnesota and wisconsin, nor were
they economically feasible; and
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WHEREAS, the National Park Service, nor any other Federal or
state agencies exercised their opportunity to object to any part
of the project through the procedures set forth for this purpose;
and
WHEREAS, the States of Minnesota and Wisconsin moved forward
in good faith in obtaining property rights and pre-construction
work expending more than $14 million; and
WHEREAS, the Sierra Club North Star Chapter and the Voyageurs
Region National Park filed a suit in U.S. District Court against
the U.S. Departments of Interior and Transportation to prevent the
construction of the St. Croix River crossing at Stillwater; and
WHEREAS, the National Park Service blocked the granting of
required project permits by the U.S. Coast Guard and U.S. Army
Corps of Engineers, one week before construction bids were to be
advertised in November, 1996; and
WHEREAS, in December, 1996, the National Park Service ruled
that the project was a "water resources" project under the Wild
and Scenic River Act of 1968, as amended in 1972, and that such
construction would have an "adverse affect" on view of the river;
and
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WHEREAS, this decision is being contested in the U.S.
District Court by the State of Minnesota, and the City of
Stillwater; and
WHEREAS, a new river crossing is critical for the safety the
of 15,000 motorists who cross the old lift bridge each day, and
that such daily crossings are expected to exceed 42,000 in fifteen
years; and
WHEREAS, Wisconsin Highways 64 and 35 which approach the
bridge have ten times the number of accidents, injuries, and
fatalities as similar highways elsewhere in the State; and
WHEREAS, Minnesota Highway 36 has been the site of numerous
accidents, and a number of fatalities as the traffic situation has
intensified over the past ten years; and
WHEREAS, the only remaining remedy to this controversy
between the Federal agencies, and the local and State governments
. is through legal and legislative action; and
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WHEREAS, such legislative action in the U.S. Congress must be
initiated and supported by the four Senators of Minnesota and
Wisconsin, and by the two Representatives of the Minnesota and
Wisconsin that represent the citizens of the Minnesota Sixth
District and the Wisconsin Third District on the West and East
side of the St. Croix River.
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NOW, THEREFORE, BE IT RESOLVED:
That the City of Stillwater again records their support for
the construction of the bridge crossing of the St. Croix River at
the location identified as the preferred site; and
FURTHER, urgently requests that the Congressmen representing
the States of Minnesota and Wisconsin initiate and support
legislation in the United States Congress to authorize the
construction of the Interstate Bridge at the location approved in
the Environmental Impact Statement and in the Record of Decision
by the Government of the United States of America; and
FURTHER, that the Senators and Representatives of the States
of Minnesota and Wisconsin take such other action as necessary
that would encourage the National Park Service of the Department
of Interior to reconsider their decision, and allow the granting
of the required permits for the construction of the Interstate
bridge at the preferred location of the St. Croix River.
THEREFORE, the clerk of the City of Stillwater shall be, and
is hereby directed, to transmit a copy of this resolution to the
Chairman and Ranking Members of the appropriate committees and
subcommittees in the U.S. House and Senate; the Senators and
Representatives of the States of Minnesota and Wisconsin; the
President of the United States; the Director of the National Park
Service and the Secretary of Interior; the Director of the
National Highway Administration and the Secretary of
Transportation; the Departments of Transportation for the States
of Minnesota and Wisconsin; and such other Federal and State
agencies and officials that may be concerned about the safety of
citizens in the St. Croix Valley of Minnesota and Wisconsin.
Adopted by the City Council for the City of Stillwater this
Fourth day February, 1997.
~
. ... Kimb e, Mayor
ATTEST:
~hX~
. ile Kriesel, Acting City Clerk
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MEMORANDUM
January 28, 1997
TO: Mayor and City Council
FROM: Klayton H. Eckles
City Engineer
SUBJECT: Feasibility Studies
North 4th Street Ravine Storm Sewer - Project No. 9606-1
Hazel Street Storm Sewer - Project No. 9610
Lilylake Water Quality Treatment - Project No. 9613
Oak Glen Addition to Stillwater Detention Pond No.3
Emergency High Water Overflow - Project No. 9623
DISCUSSION:
At the February 4th Council meeting the feasibility studies for the above referenced
projects will be presented to the City Council. Two of these projects involve correcting severe
erosion problems in ravines. One project involves water quality and one project involves flood
protection. The total cost all of these improvements would exceed $600,000.
These projects have been presented together as a package because they all would be
financed by the Storm Water Utility Revenues. The Storm Water Utility Fund has approximately
$150,000 available each year for capital improvements. Council will need to make some
determinations on priority and financing of these projects.
Attached is a proposed capital improvement plan for these projects. In the years 1997
and 1998 the $150,000 Storm Water Utility Fund is exceeded. Also, in 1997 it is assumed that
$110,000 in assessments can be raised. Note that these numbers represent the probable
maximum assessment which could be sustained for each of these projects, most likely there
would be significantly lower assessments. This means that in 1997 it is very possible there is
more than a $100,000 shortfall. Therefore, Council may deem it necessary to change the
priorities.
The capital improvements list shows the project listed in approximate order of priority.
The Johnson Ct./Stonebridge Storm Sewer was listed number one as this is an area of high
potential flooding and there is a County road project in the area which will reduce the project
cost. The 4th Street Ravine was the second highest priority. This is the sight of significant
erosion and also there may be significant project cost savings due to the availability of
inexpensive or free fill material. The Lilylake Water Quality Treatment was given the third
highest priority because Council has indicated that this is an issue they wish to resolve.
RECOMMENDATION:
Staff recommends that Council review the information presented for these storm water
improvement projects, discuss the priorities, determine which, if any, of these projects should be
constructed in 1997 and determine what financing methods that should be used.
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Minnesota
I City Project No. 9606 A
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I January 29, 1997
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Fourth Street Ravine
Storm Sewer
Feasibility Study
City of Stillwater, Minnesota
City Project No. 9606 A
SEH No. A-STILL9704.00
January 29, 1997
I hereby certify that this Report was prepared by me or under my direct
supervision, that I am a d ly Registered Professional Engineer
under the la s f innesota.
Date: January 29, 1997 Reg. No.: 24245
Reviewed by: 1Jl.u~Ot1~
Date
Short Elliott Hendrickson Inc.
3535 Vadnais Center Drive
200 SEH Center
St. Paul, Minnesota 55110
(612) 490-2000
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January 29, 1997
RE:
Stillwater, Minnesota
Feasibility Study
Fourth Street Ravine Storm Sewer
City Project No. 9606 A
SEH No. A-STILL9704.00
City Council
City of Stillwater
216 North Fourth Street
Stillwater, MN 55082
Dear Council Members:
As you authorized, we are submitting the Feasibility Study for the Fourth Street Ravine Storm
Sewer.
This report covers the feasibility of providing storm sewer in the Fourth Street ravine east of Hickory
Street to Elm Street on the west side of Second Street. This storm sewer will assist the City in
reducing erosion in the ravine and protect an inplace sanitary sewer.
The estimated cost of the improvements is $212,310.
We recommend that the City Council and staff review this report and determine if a public hearing
should be rdered.
David . Hah , P.E.
Project Manager
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Table of Contents
Certification Page
Letter of Transmittal
Table of Contents
Page
Conclusions and Recommendations ................................. 1
Conclusions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1
Recommendations .............................................. 1
Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2
Proposed Improvements ........................................... 2
Storm Sewer Construction ........................................ 2
Maintenance Impact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3
Estimated Costs .................................................. 3
Assessment Methods. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 4
Project Timetable ................................................. 5
List of Appendices
Drawing No.1 Existing Sanitary Sewer
Drawing No.2 Study Location
Drawing No.3 Storm Sewer Location
Drawing No.4 Easement Requirements
Picture of Stone Culvert
Fourth Street Ravine Storm Sewer
Stillwater, Minnesota
A-STI LL9704.00
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January 29, 1997
Feasibility Study
Fourth Street Ravine Storm Sewer
Stillwater, Minnesota
Conclusions and Recommendations
Conclusions
As a result of our investigation, we have concluded that:
1. There is an erosion problem in the ravine between Fourth Street and
Second Street caused by storm water discharge from the stone culvert
at Hickory Street and Fourth S.treet.
2. This erosion has undermined the sanitary sewer pipe in the ravine in
past years.
3. This drainage contributes to the Elm Street outlet.
4. The proposed improvement is necessary to provide erosion control in
the ravine and to protect the existing sanitary sewer.
5. The proposed improvements are feasible.
6. The project as noted in this report is cost-effective from an
engineering standpoint. The City and adjacent property owners will
need to determine the economical feasibility.
Recommendations
Based upon these conclusions, we recommend:
1. The Fourth Street ravine storm sewer and the Elm Street
sedimentation basin and outlet structure be constructed as one project.
2. City staff be directed to begin easement acquisition for the proposed
improvements.
3. Some assessments be made to assist 10 the financing of the
improvements.
4. The City Council, city staff, and financial consultant review this
report.
5. Improvements should be made as described in this report.
A-STILL9704.00
Page 1
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Introduction
A feasibility study was completed for the City of Stillwater in
January 1996 for the Elm Street Outlet. This study recommended
construction of storm sewer in the ravine between Fourth Street and
Second Street, as well as modifications to the existing Elm Street storm
sewer facilities.
This study was ordered by the City Council to provide additional
information and cost analysis for the storm sewer construction in the
ravme area.
Over the years, erosion has occurred around the existing sanitary sewer
in the ravine. At times, this erosion has been severe enough to cause
concern over losing the sanitary sewer. Drawing No. 1 shows the
existing sanitary sewer and the erosion area.
Because of the erosion that has occurred, property owners adjacent to the
ravine also have concerns for private property.
Drawing No.2 shows the study area.
Proposed Improvements'
Storm Sewer Construction
Drawing No. 3 indicates the storm sewer location for the proposed
project. This drawing also indicates the storm sewer depth on the profile
portion of the drawing. The storm sewer will be constructed in the lowest
portion of the ravine. The contractor will be required to protect the
sanitary sewer as he digs alongside.
The existing stone arch culvert under Fourth Street will be protected.
This culvert will be rehabilitated by tuck pointing and spraying
"shot-crete" on the walls and ceiling. This has been successfully done
with other stone culverts in Stillwater as an interim or short-term means
of repair. An inlet manhole will be provided at the end of the stone
culvert spillway. Some modifications will be required at the end of the
stone culvert spillway and wing walls to fit the first inlet manhole within
this area. Four other inlet manholes will be constructed down the slope
as indicated on Drawing No.3. The picture at the back of this report
shows the east end of the stone culvert.
The Elm Street Storm Sewer Outlet Report also recommended the
construction of a 2 acre-feet sedimentation basin and outlet structure
improvements adjacent to Second Street. We will not expand upon this
basin in this report. Please refer to the Elm Street Storm Sewer Outlet
Report. However, we have included the cost of this sedimentation basin
and structure in this report because we recommend that the construction
of this basin be accomplished at the time this storm sewer is constructed.
Fourth Street Ravine Storm Sewer A-STILL9704.00
Stillwater, Minnesota Page 2
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We have also included a large amount of fill material to cap off the pipe,
protect the existing sanitary sewer, and flatten out the slopes in the ravine
to reduce erosion. The sanitary sewer manholes will need to be
rehabilitated and adjusted to the higher grade.
Maintenance Impact
The manhole inlet structures will require periodic maintenance. Public
Works will need to keep the grates clear of debris for this system to
function properly.
Estimated Costs
We have estimated the project costs as follows:
Item
1 Mobilization
2 Clearing
3 Grubbing
4 Remove Concrete Retaining Wall
5 Imported Backfill
6 Connect to Existing 5x3x2 Box
Culvert
7 Rehab 5x3x2 Box Culvert
8 36" RCP Storm Sewer
Design 3006 Cl. III
9 36" RCP Apron
10 Construct Drainage Structure
Type "C"
11 Casting Assemblies R2577
12 Riprap Cl. II
13 Erosion Mat with Seed
Unit
L.S.
L.S.
L.S.
L.S.
c.Y.
L.S.
L.S.
L.F.
Each
L.F.
Each
L.S.
S.y.
Unit Est
Qty Price Amount
1 $2,750 $2,750
1 $1,200 $1,200
1 $1,200 $1,200
1 $1,000 $1,000
5745 $5 $28,725
1 $5,000 $5,000
1 $15,000 $15,000
265 $75 $19,875
1 $785 $785
55
5
1
7400
$270
$300
$5,000
$2
L.S.
Estimated Storm Sewer Construction
10% Construction Contingencies
Total Estimated Construction Cost
25 % Engineering, Legal, Fiscal
Subtotal Project Cost
$14,850
$1,500
$5,000
$14,800
$111,685
$11,165
$122,850
$30,710
$153,560
$33,750
$187,310
Fourth Street Ravine Storm Sewer
Stillwater, Minnesota
A-STILL9704.00
Page 3
Detention Basin and Outlet Structure
from Elm Street Report
Total Estimated Project Cost
1 $33,750
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In addition to the construction cost of the storm sewer, we recommend
the City secure easements which are preliminarily indicated on Drawing
No.4.
We estimate the easement costs at $25,000.
Therefore, the total project cost is estimated at $212,310.
We have included 35 percent in the construction costs for contingencies,
engineering, legal, and fiscal costs which are customary for City of
Stillwater projects.
Assessment Methods
After discussions with the City Engineer, we have reviewed and
estimated possible assessment rates.
The first assessment procedure reviewed is to levy no assessments and
utilize the storm sewer utility tax revenues to pay for the project.
Because of the limited amount accumulated in the utility fund at this
time, this project would have to be prioritized and receive funding when
available.
Another method of assessment which has been used in Stillwater in the
past is to assess the value of the project on an area basis across the total
contributing area. That is, to levy an assessment at a flat rate to all
properties whose storm water eventually runs into the ravine either by
storm sewer or over land.
We have estimated that the watershed contributing to this ravine for the
storm sewer only is 67.4 acres in area. This is gross area, and we
estimate the net area for assessments at approximately 49 acres. This will
provide an assessment rate of approximately $3,432 per acre.
Since the standard lot in the drainage area is 50 feet by 150 feet (or 7,500
square feet), the assessment on a standard lot would be approximately
$591.
The cost of the improvements to the ravine that affect the above sub-
drainage area is $168,160, including easements. These improvements are
for the storm sewer and extra fill. The costs of the sedimentation basin
easement and control structure are $44,150, which serve a larger drainage
area of 136.1 gross acres. The net acres are 117. The approximate
assessment for the sedimentation basin and control structure is $377 per
acre, or $65 for the standard lot in the watershed.
If the City considered the Fourth Street ravine drainage and the Elm
Street Outlet together, which provides benefit to the total watershed of
166 acres, a uniform assessment could be le~ied over this larger area.
This is approximately $1,279 per acre, or $220 for the standard lot
Fourth Street Ravine Storm Sewer A-STILL9704.00
Stillwater, Minnesota Page 4
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assessment. The watershed projects can be staged, beginning with the
Fourth Street ravine, sedimentation basin and control structure.
Project Timetable
No timetable has been established for this project at this time because the
priorities for various drainage projects throughout the City are unknown.
However, if the City decides to proceed with this project, plans and
specifications can be completed in 30 days. Advertisement for bids
requires 21 days. This time requirement follows public hearings that
would be required prior to ordering plans and specifications.
Fourth Street Ravine Storm Sewer A-STILL9704.00
Stillwater, Minnesota Page 5
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Drawing No. 1
Drawing No.2
Drawing No.3
Drawing No.4
Appendix
Existing Sanitary Sewer
Study Location
Storm Sewer Location
Easement Requirements
Picture of Stone Culvert
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FILE NO.
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DAlE:
01/29/97
DRAWING
NO.1
OURTH STREET RAYlE STORM SEW
MAP OF EXISTING SANITARY SEWER
STILLWATER, MINNESOTA
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ALE NO.
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DATE:
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LOCA noN MAP
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III
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FilE NO. A-STlll9704.00
DATE: 01/29/97
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Lily Lake
Expanded Feasibility Study
City of Stillwater,
Minnesota
SEH No. A-STILL9607.01
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January 29,1997
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Lily Lake
Expanded Feasibility Study
Stillwater, Minnesota
SEH No. A-STILL9607.01
January 29, 1997
I hereby certify that this Report was prepared by me or under my direct
supervision, and that a du Registered Professional Engineer
under the laws of e a 0 esota.
Date: January 29, 1997 Reg. No.:
Reviewed by: ~ ~
Short Elliott Hendrickson Inc.
3535 Vadnais Center Drive
200 SEH Center
St. Paul, Minnesota 55110
(612) 490-2000
24245
January 29, 1997
Date
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IEJJ..07dW3.J.JJNnlI:10ddO 7\fnm
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l10177311:10HS
January 29, 1997
RE: Stillwater, Minnesota
Lily Lake Expanded Feasibility Study
SEH No. A-STILL9607.01
Klayton Eckles, P.E.
City Engineer
City of Stillwater
216 North 4th Street
Stillwater, MN 55082
Dear Mr. Eckles:
We are pleased to submit to the City of Stillwater the Lily Lake Expanded Feasibility Study as
requested by the City Council. Each of the considerations requested by the Lily Lake citizens panel
have been reviewed.
We look forward to working with the City Staff in the implementation of these recommendations
in the near future.
cbp
Enclosure
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Table of Contents
Certification Page
Letter of Transmittal
Table of Contents
Page
Executive Summary ............................................... 1
Conclusions and Recommendations ................................. 2
Conclusions . . . . . . . . . . . . . . . . . . . . , . . . . . . . , . . . . . . . . . . . . . . . . . . . . . .. 2
Recommendations ...............,.............................. 2
Northwest Storm Water Diversion and Treatment System . . . . . . . . . . . . . . .. 3
Churchill Street Diversion .................... ~ . . . . . . . . . . . . . . . . . . . .. 5
Brick Pond Diversion System ....................................... 7
Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 8
Engineers Estimate of Costs Associated with the Anticipated Construction. 9
Funding Alternatives and Sources .................................. 14
Introduction ...........................,....................... 14
Federal ...................................................... 14
State ........................................................ 18
County. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , .. 21
City ..............................,.......................... 22
Conclusions - Func~ing Sources ................................... 24
Recommendations - Funding Sources .............................. 25
Expanded Feasibility Study - Lily Lake
Stillwater, Minnesota
A-STILL9607.01
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List of Appendices
June 3, 1996, Minutes of Lily Lake Citizens Group
September 17, 1996, Memo from Joel Schilling to David Hahn
November 22, 1996 Letter from MDNR to the City of Stillwater
(regarding diverted storm flow to the S1. Croix River)
Pump Curve for Brick Pond Pump
List of Maps
Map 1
Location Map
Maps 2, 3, & 4
Northwest Storm Water Diversion and Treatment System
MapS
Map 6
Churchill Street Diversion
Brick Pond Treatment System
Expanded Feasibility Study - Lily Lake
Stillwater, Minnesota
A-STILL9607.01
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January 29, 1997
Li Iy Lake
Expanded Feasibility Study
Stillwater, Minnesota
Executive Summary
In May of 1996 a feasibility study of the Lily Lake Storm Water
Treatment options for the removal of excess nutrient loading was
completed by Short Elliott Hendrickson Inc. (SEH) and submitted to the
City Council and staff for their review. It was subsequently
recommended and authorized by the Council to expand the May 1996
feasibility study and consider in greater detail various alternates as
outlined in the attached minutes ofa meeting held on June 3, 1996, with
the Lily Lake Citizens group (see Appendix).
Three considerations, or elements, are to be reviewed in the expanded
feasibility study. They include:
· The Northwest pumped diversion and erosion control which provides
treatment and settlement of sediment from runoff generated within
the Pine Street drainage shed prior to being discharged to Lily Lake,
· The Churchill Street diversion and treatment system which involves
redirecting the storm water generated from the Churchill Street area
to the St. Croix River.
· Pumped. diversion of waters from the Brick Pond system which
involves pumping water between rainfall events utilizing city storm
sewers, the Myrtle Street ravine, and ultimately to the St. Croix River.
Review of each element was conducted independently of each other, and
the ultimate outcome of the study is dependent upon availability of funds
and grant monies which can be obtained.
Additionally, the expanded feasibility study will investigate available
grant and loan programs available from federal, state, county, and special
purpose government units for this project. The intention is to identify
available funds for the works recommended and develop the criteria
necessary for obtaining grant or loan funding.
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A-STILL9607.01
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Conclusions and Recommendations
Conclusions
Review of the cost comparison of Lily Lake treatment alternatives
(Table 1) indicates the most viable option for discharge treatment, both
in terms of cost-effectiveness and nutrient loading removal, is the
Northwest Storm Water Diversion Detention Pond Option. Further, as
noted in the earlier study dated May 1996, preventive measures (such as
reduction in loadings generated through citizen awareness) continue to be
the leading source of reduction in nutrient loadings.
Recommendations
SEH thereby recommends that the following alternates and actions take
place as the most benefit of the alternates considered.
A. Construct the Northwest Storm Water Diversion Detention Pond
Option with a grand total estimated present value and life cycle cost
of $104,791, and the Churchill Street Diversion South with a total
estimated construction cost of $97,100.
B. Provide erosion control and extension of the existing 24-inch
diameter outlet on Lake Street from Greeley Street to Lily Lake with
an estimated construction cost of $49,900.
C. Create a comprehensive educational program with primary
involvement of the lakeshore homeowners.
Expanded Feasibility Study - Lily Lake
Stillwater, Minnesota
A-STILL9607.01
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Northwest Storm Water Diversion and Treatment
System
Storm water runoff generated by the South Brick Street sub-watershed
would be diverted from the main body of the lake into either a separate
basin constructed along the shores of Lily Lake directly adjacent to the
existing lake level pumping facility or into a new diversion structure to
be located within the right-of-way of South Brick Street. In the first
alternative, the existing 48-inch diameter storm sewer currently
discharging into the lake would be diverted through the use of a manhole
located approximately 45 feet south of the edge of pavement of South
Brick Street just prior to the edge of the existing lakeshore. This structure
would be a six-foot diameter precast concrete manhole that would
discharge small and moderate runoff events into a proposed 0.11 acre-
foot sedimentation basin.
The excavated basin would be constructed from filter fabric and riprap
and would serve as a sedimentation basin and holding pond. The existing
intake structure to the pumping station would be relocated into the
sedimentation basin so that discharge waters would be taken from the
sedimentation basin on a "first flush" basis. The existing ten-inch
forcemain would continue to be' utilized along South Brick Street;
however, the termination point would no longer be into the existing
24-inch diameter sewer at C.S.A.H. 12 (Myrtle Street).
The new discharge point would be into a proposed 0.43 acre-foot
sedimentation basin adjacent to the west right-of-way of South Brick,
Street approximately 250 feet south of the C.S.A.H. 12 right-of way.
This basin would be located on the WMIN radio tower property and
would discharge into the adjacent wetland and ultimately into the road
ditch drainage system for C.S.A.H. 12. The purpose of the basin is to
capture any sand and/or sediment that is potentially discharged into Lily
Lake and subsequently discharged through the pumping system described
above. Further, by creating this basin in the location noted, the inlets
located on South Brick Street at C.S.A.H. 12 will not be subject to
surcharge whenever the pumping system is in use. This will relieve an
existing drainage problem at the southeast comer of the intersection.
There is under consideration an alternate to the proposed sedimentation
basin on the existing lake shore.
In the event it is not possible to construct the lakeshore sedimentation
basin because of property acquisition problems, the second alternative
would be to construct a diversion manhole on the existing 48-inch
diameter storm sewer adjacent to the edge of pavement of South Brick
Street. This structure would consist of a precast 8-foot diameter manhole
with cover and large access castings to allow for periodic maintenance.
The low flow would then be diverted into the pumping facility with
discharge the same as noted above for the shoreline basin. The existing
Expanded Feasibility Study - Lily Lake
Stillwater, Minnesota
A-STILL9607.01
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48-inch sewer into Lily Lake would continue to convey high flows into
the lake. Again, a "first flush" treatment is achieved. This structure
would have a large sump to collect sand and sediment during rainfall or
melt-off events.
The purpose of either facility, the shoreline sedimentation basin or the
diversion manhole, is to provide a collection point for sediment and
would require frequent maintenance. The larger capacity of the shoreline
facility is the preferable choice, provided that access is accommodated
through an access driveway from South Brick Street. The shoreline
facility would be typically maintained with a City-owned rubber-tired
backhoe. Routine maintenance in the diversion manhole would, of
necessity, be much more frequent and would require speciality
equipment.
No improvements to the lake level pumping facility are considered at this
time. However, when normal maintenance requires major overhaul or
parts replacement of the pump or impeller, then increasing the pumping
capacity through the use of a larger impeller could be considered.
Finally, it has been proposed that a diversion manhole and storm sewer
be constructed along Lake Drive for approximately 450 lineal feet. This
routing of the existing Lake Drive discharge pipe would further divert
storm water through the proposed facility and into the pumping facility
prior to entering Lily Lake.
SEH was further requested to review the alternative of routing the
discharge of storm water from the comers of Brick and Oak Streets and
Brick and Olive Streets directly north to the proposed sedimentation basin
on the west right-of-way of South Brick Street. After review of the
existing topography in the area it was determined that the natural gradient
of the area is uphill, approximately 10 feet vertically from a potential
connection point to the discharge point at the proposed sedimentation
pond. Additionally, the drainage shed served by this system is
approximately 73 acres in size, and the ten-year storm water flow is
approximately 112 cfs with an assumed time of concentration of
30 minutes. A flow of this size would require a minimum 48-inch
diameter sewer and would not provide for an emergency 100-year flood
route. Further, the detention facility proposed along South Brick Street
would have to be dramatically increased in size to accommodate the
additional inflow from this diversion. This concept will not allow for
gravity flow and due to flow quantity considerations noted above, this
alternate will no longer be considered in this study.
Expanded Feasibility Study - Lily Lake
Stillwater, Minnesota
A-STILL9607.01
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Churchill Street Diversion
Under this alternative, the storm water that currently discharges into Lily
Lake from the Churchill sub-watershed will be directed to the St. Croix
River utilizing one of three existing routes. The first routing is through
existing storm sewers which ultimately terminate on Nelson Street and
then into the St. Croix River. Storm water would be diverted from
Greeley Street, with a new sewer constructed along Willard Street to the
existing system at Martha Street. Existing sewers in this entire area are
designed with a design capacity equal to a five-year rainfall event. The
existing sewer at Martha Street is a IS-inch diameter sewer which is
estimated to have a reserve capacity of 10 percent. Accordingly, it is
estimated that approximately 0.5 cfs of diverted storm water could be
discharged into this system during a low flow rainfall event.
The second diversion routing is along Greeley Street to Ramsey Street
and into the Myrtle Street Ravine. This system would discharge into an
existing I8-inch diameter sewer at the intersection of Myrtle Street and
Fifth Street. Then the flow is through existing sewers along Myrtle Street
to the St. Croix River. Again, the amount of reserve capacity in the
existing system is minimal.
The final routing that was considered for storm water diversion from the
Greeley Street sub-watershed is through the existing IS-inch storm sewer
located at the intersection of West Oak Street and Holcombe Street. The
system then proceeds along Olive Street to Third Street to Chestnut Street
and ultimately to Myrtle Street with discharge to the St. Croix River.
As in all the diversion routings, existing capacity of the system is
determined by the size and gradient of the sewer at the initial point of
connection. It is assumed that these sewers were designed to convey the
equivalent of a five-year storm event from their respective watershed, and
it is estimated that 10 percent reserve capacity is available for the
diversion of storm water into the system without increasing the size of the
existing sewers. Accordingly, unless the entire reach of storm sewer from
the connection point to the St. Croix River is reconstructed to
accommodate the diverted flows, only extremely low flow storm events
could be diverted through any of the existing routes. The more intense
storm events will still require discharge into Lily Lake.
Further, review of as-built drawings for the various systems described
above determined that a ridge exists in the general area of Pine Street to
Olive Street to Greeley Street to Holcombe Street. . This ridge would
preclude the construction of new sewers due to excessive depth necessary
to provide gravity flow. Pumping of storm water is not considered
because of the design constraints necessary to handle high storm
frequency events.
Expanded Feasibility Study - Lily Lake
Stillwater, Minnesota
A-STILL9607.01
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Both partial and complete diversioo have heen considered with the study.
Initial stonn water discharges contain the highest nutrient concentrations;
therefore, a low flow system could be considered to divert the initial
runoff to the system. Heavier flowS would stin dC'din into the lake proper.
This would be accomplished through the construction of a weir device in
Greeley Street, and then the construction of a 12-inch diameter sewer
from the point of discharge in a route that parallels the existing sewer
system to the Myrtle Street Ravine. The existing detention facility at the
downstream end of the ravine wonld then be expanded to accommodate
the additional diverted discharge. No further changes tu the remaining
sewer system would be required.
It is reconunended, however, that regardless if diversion is considered in
this area, attention should be given to the erosion prnblem at the
discharge point of the 24-inch diameter sewer exiting from Greeley
Street. A significant erosion prohlem exists in this area that produces
high sediment loadings into Lily Lake. It is therefore recommended that
the 24-inch diameter sewer he extended to the lake with protective end
sections and erosion control systems. This work shnuld be dnne whether
complete or partial diversion is completed. The side bank erosion should
be stabilized through filling and o\her protective measures.
Preliminary estimates nf the cost to construct a partially-diverted system
have been limited to the cost fnr the least cnstly alternative which is the
Greeley Street extension through the Myrtle Street Ravine. Further, this
work will be completed only when Greeley Street is reconstructed several
years from noW. The existing system is assumed to have been designed
on a five-year stonn water event and, accordingly, would need to be
increased to a ten-year stonn event plus the amount of water diverted.
The existing 24-inch diameter sewer that disCharges into Lily Lake is
assumed to flow full at a velocity of 5 fps. Therefore, the capacity of the
sewer would convey approximately 16 cfs, and this is the flow that would
need to be diverted. The existing ravine at the point of discharge into
Lily Lake would have to be f1lled, regraded, and appropriate erosion
control stepS taken. This ravine would stin function as an emergency
high water overflow for the existing storm sewer system.
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A_STILL9607.01
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Expanded Feasibility Study - lily Lake
Stillwater, Minnesota
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Brick Pond Diversion System
The Brick Pond treatment sy,stem consists of pumping excess water from
Brick Pond between rainfall events. In order to accomplish the desired
removal of 10 pounds of phosphorus, 26.3 acre-feet of storm water would
need to be diverted on an annual basis. Because of critical pond water
elevations, it has been determined that the effective draw-down of Brick
Pond would be confined between the relative elevations of 848.0 and
847.5. A draw-down between these elevations will result in the diversion
of 3.38 acre-feet of storm water per event. Therefore, the physical act of
diverting or drawing down the water level would have to be
accomplished a minimum of eight (8) times annually. This system would
be accomplished through the installation of discharge controls at the
outlet of Brick Pond to regulate and control the operating range of pond
water elevations as described above. A pumping facility would then be
constructed with a discharge rate of 400 gpm, which is equivalent to
0.89 cfs. Pumping would be done following a rainfall event but during
a dry period so as not to surcharge the existing sewer system.
The pumping facility would be constructed utilizing a precast concrete
structure and a submersible pump discharging to a pve forcemain. The
routing of the pve forcemain would be as follows:
The proposed pumping facility would be located near the existing sanitary
lift station on Everett Street with the suction header at the edge of the
lake. The forcemain would be constructed north along Everett Street to
Hancock Street and then along Hancock Street with a connection to the
existing storm system at the existing I2-inch diameter sewer at Holcombe
Street and Anderson Street, or to the I8-inch diameter storm sewer on
Hancock Street midway between Sixth Street and Fifth Street. The
minimum capacity of a I2-inch diameter storm sewer is 2.5 cfs while
flowing full, so there would be adequate capacity during dry weather
conditions for this diversion.
Expanded Feasibility Study - Lily Lake
Stillwater, Minnesota
A-STILL9607.01
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Summary
Each of the above noted diversions should be considered separately on its
own merits, and the intention of the study is not to consider them as
alternates. If all of the proposed diversions are constructed, then the
maximum benefit in terms of nutrient loading will be achieved.
However, as can be seen in the attached memorandum dated
September 17,1996, from Joel Schilling to David Hahn, total diversion
through each method described could significantly affect the annual
runoff contribution to Lily Lake, thereby producing deleterious
consequences (see Appendix).
Additionally, other consideration was given to alternate methods of
decreasing the inflow of nutrients to Lily Lake in the earlier study. These
considerations should not be discounted at this time, and they include
Greeley Street treatment proposal.
Expanded Feasibility Study - Lily Lake
Stillwater, Minnesota
A-STILL9607.01
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Engineers Estimate of Costs Associated with the
Anticipated Construction
Northwest Storm Water Diversion and Treatment System:
Description Unit
Option 1A - Sedimentation Pond
Mobilization L.S.
Common Excavation C. Y.
Pond Riprap/Geotextile Fabric L.F.
Driveway Construction L.S.
Site Restoration L.S.
Quantity
I Each
180
125
400 S.F.
I Each
Unit Price
$5.00
$75.00
Total
NOTE: This alternate does not include land acquisition costs.
Option 1B - Diversion Manhole
Mobilization
Remove Pipe Arch Sewer
8' dia. Diversion Manhole
Salvage Wooden Fence
Select Topsoil Borrow (LV)
15" RC Pipe Sewer, Cl. V
Special Grate Casting
Sodding
Connect to Existing Manhole
Commercial Fertilizer
Reinstall Wooden Fence
Clearing and Grubbing
L.S.
L.F.
L.S.
L.F.
C.Y.
L.F.
EACH
S.Y.
EACH
EACH
L.F.
L.S.
I Each
15
1 Each
20
25
50
3
200
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20
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$10.00
$10.00
$10.00
$28.00
$500.00
$2.00
$200.00
$100.00
$15.00
NOTE: This alternate does not include land acquisition costs.
Total
Option 2 . Reconstruction of Lake Water Intake
L.S. 1 Each
Total
Option 3 . Construct Lake Drive Storm Water Diversion
Mobilization L.S. 1 Each
12" dia. RCP Cl. III L.F. 450
Street/Driveway Reconstruction S.Y. 450
48" dia. Manhole w/Casting L.F. 8
$30.00
$14.00
$175.00
Total
Amount
$700.00
$900.00
$9,375.00
$2,225.00
$1,500.00
$14,700.00
$1,500.00
$150.00
$6,350.00
$200.00
$250.00
$1,400.00
$1,500.00
$400.00
$200.00
$100.00
$300.00
$1,000.00
$13,350.00
$6,750.00
$6,750.00
$1,200.00
$13,500.00
$6,300.00
$1,400.00
$22,400.00
Expanded Feasibility Study - Lily Lake
Stillwater, Minnesota
A-STILL9607.01
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Description Unit Quantity Unit Price
Option 4 - WMIN Radio Property Sedimentation Basin
Mobilization L.S. 1 Each
Clearing and Grubbing L.S. 1 Each
Common Excavation C.Y. 700
24" dia. CRP Cl. III L.F. 20
Riprap w/Geotextile Fabric c.Y. 10
Forcemain Diversion L.S. 1 Each
Site Restoration L.S. 1 Each
$5.00
$35.00
$25.00
Total
Summary
Total Sedimentation Basin Option 1A
10%, Contingencies
25% Engineering, Legal, Administration
Annual Energy Costs $2,400/year, N=15 yr, 1=6%, P.V. =
Annual Maintenance Costs $l,OOO/year, N=15 yr, 1=6%, P.V. =
Grand Total
Total Diversion Manhole Option 1B
10% Contingencies
25% Engineering, Legal, Administration
Annual Energy Costs $2,400/year, N=15 yr, 1=6%, P.V. =
Annual Maintenance Costs $3,OOO/year, N=15 yr, 1=6%, P.V. =
Grand Total
Amount
$700.00
$1,000.00
$3,500.00
$700.00
$250.00
$1,200.00
$1,000.00
$8,350.00
$52,200.00
$5,220.00
$14,350.00
$23,309.00
$9,712.00
$104,791.00
$52,150.00
$5,215.00
$14,340.00
$23,309.00
$29,137.00
$124,151.00
Expanded Feasibility Study - Lily Lake
Stillwater, Minnesota
A-STILL9607.01
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Churchill Street Diversion:
Description Unit Quantity Unit Price Amount
Myrtle Street Ravine
Mobilization L.S. 1 Each $6,000.00
48" Manhole L.p. 48 $185.00 $8,880.00
12" dia. RCP Cl. III L.p. 2400 $30.00 $72,000.00 .
Street Reconstruction S.Y. 2700 $14.00 $37,800.00
Myrtle Street Ravine Erosion L.S. 1 Each $ 1 5,000.00
Control
Expansion of Existing Detention
Facility at Fifth Street L.S. 1 Each $4,500.00
Subtotal $144,180.00
Lily Lake Outlet Reconstruct
48" Manhole L.p. 16 $185.00 $2,960.00
24" dia. RCP Cl. III L.p. 400 $55.00 $22,000.00
Ravine Common Excavation L.S. 1 Each $10,000.00
24" Flared End Sec. EACH 1 $800.00 $800.00
Riprap EACH 1 $1,200.00 $1,200.00
Subtotal $36,960.00
Total $181,140.00
10% Contingencies $18,114.00
25% Engineering, Legal, Administration $45,285.00
Grand Total $244,539.00
Expanded Feasibility Study - Lily Lake
Stillwater, Minnesota
A-STILL9607.01
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Brick Pond Treatment System:
Description Unit Quantity Unit Price Amount
Mobilization EACH 1 $2,000.00 $2,000.00
48" dia. Wet Well w/Hatch EACH 1 $2,600.00 $2,600.00
400 gpm 10HP Submersible EACH 1 $24,500.00 $24,500.00
Double Vane Enclosed Pump
w/Control Panel, Floats, &
Guide Rail L.p. 1300 $9.00 $11,700.00
6" dia. PVC Forcemain EACH 1 $5,500.00 $5,500.00
Lake Intake/Control Str.
Connect Forcemain to Existing EACH 1 $500.00 $500.00
Manhole
Street, Driveway, Yard Repair L.p. 1300 $20.00 $26,000.00
Subtotal $72,800.00
10% Contingencies $7,280.00
25% Engineering, Legal, Administration $18,200.00
Total $98,280.00
Annual Energy Costs Assuming 40 Year Design Life
and $0.08 KWH (370 hr x 7.5 KW x $0.08/KWH) = $222.00/yr)
Present Value @ 6% = $3,340.00
Annual Maintenance Costs (estimated at $2,000/year)
Present Value @ 6% = $30,100.00
Grand Total $131,720.00
Expanded Feasibility Study - Lily Lake
Stillwater, Minnesota
A-STILL9607.01
Page 12
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Funding Alternatives and Sources
Introduction
The following are grant and loan programs available for potential funding
of the eity of Stillwater Lily Lake improvement project. A brief
explanation will be given for each of the sources followed by the contact
person, project eligibility, allocation formula and funding cycle, criteria,
and application process.
Federal
Section 314 ("Clean Lakes")
The elean Lakes grant program (Section 314, Water Quality Act of
1987) of the U.S. Environmental Protection Agency (USEPA) would
have been a source for any of the projects anticipated on Lily Lake.
However, the level of funding nationally has decreased substantially,
making the program a low priority for consideration.
eon tact Person:
Mr. Mark Tomasek
Minnesota Pollution eontrol Agency (MPCA)
296-6062
Project Eligibility:
Watershed and in-lake measures to reduce
pollutant loading sources. Grants are awarded
for Phase I Diagnostic-Feasibility Study
projects and Phase 2 Implementation projects.
Allocation Formula: 50% federal and 50% local
Funding eycle:
Federal fiscal year
eriteria:
Goals and objectives for the improvement,
along with technical information on the
watershed or lake, and a detailed plan of
action.
Application Process: Submission of application to the MPCA and
USEP A.
Section 319 ("Nonpoint Source")
The nonpoint source program of the USEP A provides grants to the
states under Section 319 of the Water Quality Act of 1987. This
program has had a reduced funding level, making it somewhat
unattractive to pursue. In 1996, the Minnesota Pollution eontrol
Agency (MPeA) received 38 grant application requests for a total
funding of approximately $2,494,000. The MPeA awarded
14 projects and one partial project for a total amount $961,000.
Expanded Feasibility Study - Lily Lake
Stillwater, Minnesota
A-STILL9607.01
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A partial draft grant application form follows the narrative on this
funding source.
eon tact Person:
Ms. eeline Lyman
Minnesota Pollution eontrol Agency
296-8862
Project Eligibility:
Implementation projects only. Mechanisms
and processes for measuring success must be
identified.
Allocation Formula: 50% federal and 50% local
Funding Cycle:
June I, 1997 deadline for applications
eriteria:
· 50% match has been provided.
· If the project is long-term, is there a plan
showing how it will be self-supporting?
· Ide~tify how the project will move the
water body toward quantifiable load
reduction.
· Identify information and education
component.
· Identify how the project will achieve
coordination with local entities and state
agenCIes.
· How will the proposed project integrate
with existing programs to control nonpoint
source pollution?
Based upon the above criteria, projects are rated high, medium, or
low priority for funding.
Application Process: One page form with attachments.
Expanded Feasibility Study - Lily Lake
Stillwater, Minnesota
A-STILL9607.01
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319 GRANT PROPOSAL FORMAT - PART 1
1. Name of Project:
Lily Lake Improvement Project
2. Responsible Party:
City of Stillwater
3. Cooperating Organizations:
Minnesota Department of Transportation
Washington Soil & Water Conservation District
Minnesota Pollution Control Agency
Minnesota Department of Trade and Economic Development
4. Brief narrative description of project objective:
The objective of the Lily Lake Improvement Project is to improve water quality so that impaired
swimming conditions are reduced to acceptable levels through ravine erosion control along with
diversion and treatment of urban runoff entering the lake.
5. Proposed work plan includes:
a. Succinct but clear description of each task that will be accomplished under the
proposal.
Northwest Diversion and Treatment System
The Northwest Sub-watershed consists of 1 ,200 feet of gravity storm sewer diversion to the
Pine Street system. A pumped diversion of two storm sewers into a constructed detention
water quality treatment pond.
The Churchill Street Diversion and Lake Street Ravine Erosion Control
The Churchill Street Diversion consists of constructing 1 ,200 to 1 ,400 linear feet of storm
sewer north into an existing system. The diverted storm water would be conveyed north and
east ultimately to discharge into the S1. Croix River. In addition, the project involves the
restoration of a severe gully erosion problem in a ravine west of the intersection of Lake and
Greeley streets.
b. Milestones - time period under which each task will be completed (include estimated
start date and completion date for each task).
c. Description of the product which will result from each task.
6. Budget which includes:
a. Total funding request under this grant source.
b. Breakdown of how the grant funds will be expended.
Page 1 of 2
319 Grant Proposal Format
Expanded Feasibility Study - Lily Lake
Stillwater, Minnesota
A-STILL9607.01
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c. Description of match funding sources. List source, activity funded, and amount of
match as follows:
Source Activity Amount
Minnesota Dep1. of Transportation Portion of Northwest storm water
(Municipal State-Aid S1. Fund) diversion and treatment system $
Washington SWCD Lake Street ravine restoration $
(State Cost-Share Grant)
U.S. EPAlMPCA Storm water treatment measures $
(Section 319 grant)
MPCA / MTED Storm water treatment measures $
(Loan)
City of Stillwater Storm water treatment measures $
(storm water utility fund)
Lily Lake Improvement District Storm water treatment measures $
7. Measures of Success (how will entire project be evaluated for success?).
· Water quality monitoring of Lily Lake will be continued uAder the Metropolitan Council's
program.
· Storm sewer sampling of several storms will occur on the diversion and treatment systems to
evaluate their performance.
8. Is this a comprehensive watershed project? No
Page 2 of 2
319 Grant Proposal Format
Expanded Feasibility Study - Lily Lake
Stillwater, Minnesota
A-STILL9607.01
Page 17
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State
Clean Water Partnership Grant and Loan Program
The Clean Water Partnership Program was created in 1987 by the
Minnesota Pollution eontrol Agency to address pollution associated
with runoff from agricultural fields and urban areas to protect and
improve lakes, streams and ground water. Funding is somewhat
limited and competition is very keen. In a recent funding cycle of
November 1995,26 applications were made for $4.7 million in grants
and $5.8 million in loans. The MPeA awarded $1.47 million in
grants and $7.16 million in loans. Typically, 20 - 25 projects have
been funded.
Available funding is awarded in two phases; a diagnostic study
followed by an implementation plan. The eity of Stillwater pursued
a diagnostic study for Lily Lake in 1991-1992, but was unsuccessful.
Most important, it is not known whether the eity's existing feasibility
study on Lily Lake would be acceptable to the MPeA, thus allowing
it to seek an implementation grant under this program.
eontact Person: Mr. Mark Tomasek
Minnesota Pollution eontrol Agency
296-6062
Project Eligibility: Local, county, and regional governments
Allocation Formula: 50% state, 50% other. Grants are available for
up to 50% of project costs. Large grant
requests (e.g. greater than $200,000) will be
difficult to fulfill. The MPeA encourages
leveraging other grant funds against ewp.
Loans can only be used for the project
implementation phase and can cover the entire
cost of implementation or supplement a grant.
The loan interest rate for the 1996-1997
application cycle is 2%.
Funding eycle:
Annual.
Last deadline: November 27, 1996.
eriteria:
In accordance with Minnesota Statutes,
Section 103F.735:
(a) Highest priority shall be given to projects
that best demonstrate compliance with (b)
to (e);
Expanded Feasibility Study - Lily Lake
Stillwater, Minnesota
A-STILL9607.01
Page 18
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(b) Project demonstrates participation,
coordination, cooperation between local
governments and other public agencies,
including soil and water conservation
districts and/or watershed districts;
(c) The degree of water quality improvement
or protection is maximized relative to the
cost of implementing best management
practices;
(d) Best management practices provide
feasible means to abate or prevent
nonpoint source pollution; and
(e) Project goals and objectives are consistent
with the state water quality management
plans, the statewide resource assessment
conducted under Section 103F.72I, and
other applicable state and local resources.
Application Process: The application form 'is filled out based upon
criteria ranking for implementation grants
pursuant to Minnesota Rules, Section
7076.0170, Subp. 3.
Wastewater and Storm Water Treatment Assistance Program
This is MPeA' s and the Minnesota Trade and Economic
Development's (MTED) program to fund wastewater treatment
projects. The program was amended in mid-I996 to allow financial
loan assistance for storm water treatment projects to improve water
quality.
eontact Persons:
Mr. Pete Skwira
Minnesota Pollution eontrol Agency (MPeA)
296-8617
Mr. Dennis Feist
Minnesota Department of Trade and
Economic Development
296-6616
Project Eligibility:
eonstruction of best management practices to
improve water quality and reduce pollution
caused by storm water runoff.
Expanded Feasibility Study - Lily Lake
Stillwater, Minnesota
A-STILL9607.01
Page 19
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Allocation Formula: Funding through 20-year loans at 100% of
project costs are provided. The state picks up
bond issuance costs and no interest charged
during the project construction period. The
eity of Stillwater could receive an interest rate
of about 1 % - 1.25% on a 20-year loan.
Funding Cycle: State fiscal year
Criteria: In accordance with Minnesota Rules,
Section 7077.0277, Subpart 2: A storm water
project plan must address items A to E in the
amount of detail that is appropriate to describe
the project accurately.
(a) eomplete description of the storm water
collection system, storm water treatment
system existent, and the identified need in
the project service area;
(b) eomplete description of the project
service area including the number of acres
served, the estimated flow and description
of the watershed;
(c) eomplete description of the project
including location, best management
practices to be implemented for the use of
storm water treatment, estimated
construction, annual operation and
maintenance, and equipment replacement
costs;
(d) Description of the long-term maintenance
plan; and
(e) Estimate of the reduction in pollutants.
Application Process: Submission of application to the MPeA.
Municipal State-Aid Street Fund
The fund includes 9 percent of the net highway user tax distribution
fund which is apportioned to cities with a population of 5,000 or
more for the establishment, location, construction, reconstruction,
Expanded Feasibility Study - Lily Lake A-STILL9607.01
Stillwater, Minnesota Page 20
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improvement, and maintenance of the municipal state-aid street
system.
Contact Person: Mr. Greg Felt
Minnesota Department of Transportation
582-1404
Project Eligibility: Storm water related improvements including
best management practices associated with the
reconstruction project.
Allocation Formula: 25% of Pine Street contribution to the
Northwest Diversion and Treatment (Brick
Street) system project improvements.
Funding eycle: Six-month cycle each year
eriteria: Determine construction costs for storm water
improvements and percent allocation to the
Pine Str~et improvements.
Application Process: Application submission to the Minnesota
Department of Transportation.
County
Natural Resources Block Grant Program
The Board of Water and Soil Resources provides natural resources
block grants to counties for (I) implementation of local
comprehensive water plans; (2) administration of Wetland
eonservation Act; (3) administration of DNR-approved shoreland
management programs; and (4) county administration of the MPeA
feedlot program. Washington eounty received $40,000 from the
BWSR. Funds are used for the County's feedlot and wetland
management programs.
eontact Person:
Ms. Jane Harper
Office of Planning & Public Affairs
Washington eounty
430-6011
Project Eligibility:
Unlikely
Allocation Formula: Nt A
Funding eycle:
Annually from BWSR
Expanded Feasibility Study - Lily Lake
Stillwater, Minnesota
A-STILL9607.01
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Criteria:
None
Application Process: None
State eost-Share Program
In accordance with Minnesota Statutes I03C.50I, available funds are
allocated by the Minnesota Board of Water and Soil Resources to Soil
& Water Conservation Districts to share the cost of systems or
practices for erosion and sedimentation control or water quality
improvement that are designed to protect and improve soil and water
resources.
eontact Person:
Mr. Konrad Koosmann, District Manager
Washington Soil and Water Conservation
District
439-6361
Project Eligibility:
Streambank and lakeshore erosion control
grant program. Lake Street ravine erosion
control project.
Allocation Formula: 50% of project costs in state grant up to a
maximum of $10,000
Funding eycle:
Annual
eriteria:
Meet with District staff on project. Prepare
necessary information for a cost-share
funding for inclusion within the District's
annual work plan submitted to BWSR.
Application Process: Washington SWeD forms
City
Storm Water Utility Fund
eontact Person: Mr. Klayton Eckles, P.E.
eity of Stillwater
Project Eligibility:
Council-directed
Funding eycle:
Yearly
eriteria:
Capital Improvement Program
Expanded Feasibility Study - Lily Lake
Stillwater, Minnesota
A-STILL9607.01
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Lake Improvement District
The lake improvement district law allows the formation of a local
government pursuant to Minnesota Statutes, Sections 103B.50I -
103B.645 to preserve and protect a lake and to increase and enhance
use and enjoyment. Minnesota Rules, Sections 6115.0910-6115.0980
provide guidelines, criteria, and standards for the orderly
establishment of such districts through the Minnesota Department of
Natural Resources.
The Lily Lake watershed is presently within the Middle St. Croix
Water Management Organization (MSeWMO). Another mechanism
for providing funding of an improvement project would be to form a
special taxing district within the MSCWMO pursuant to Minnesota
Statutes 103B.245. On the positive side, such an approach would not
require the formation of another layer of government (i.e., lake
improvement district). Prom a negative perspective, the proposed
Lily Lake improvements and the financing would be controlled by a
regional board rather than the persons deriving the greatest benefit.
Precedent occurred in the early 1990's with the formation of the Snail
Lake Improvement District witlJin the Grass Lake Water Management
Organization to provide for the construction and operation of a lake
augmentation system. The formation of a Lily Lake Improvement
District would allow those who derive a higher benefit from the
proposed measures to pay a greater share of the expense. The Snail
Lake Improvement District continues to operate today similar to its
previous entity as a lake association, with the exception that now
everyone who derives benefits pays their fair share of the project and
operating costs.
The boundary of a Lily Lake Improvement District should, but does
not have to, include the entire drainage area (watershed). A two-tiered
arrangement of taxing or assessment could be crafted for lake shore
owners versus district members "off the lake." The eity would be a
member of the District because of the presence of the park on Lily
Lake. An assessment approach based upon lake shore frontage would
reflect the ownership of both the eity and private landowners.
eontact Person:
Mr. Peder Otterson
Minnesota Department of Natural Resources
297-2405
Expanded Feasibility Study - Lily Lake
Stillwater, Minnesota
A-STILL9607.01
Page 23
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Project Eligibility:
Various measures may be implemented to
improve water quality in the lake and be
eligible for funding by the District. It is up to
the District similar to other governments to
determine those projects it intends to fund and
finance.
Allocation Formula: Based upon a formula determined by the
District
Funding eyc1e: Annual in conjunction with eounty
determination of property tax assessments.
eriteria: In accordance with Minnesota Rules
6115.0930, goals are established for the
District formation.
Application Process: Formation of the District would best be
accomplished if there is strong support for an
improvement project and an understanding of
the methods to finance the implementation.
This would need to involve the Stillwater eity
eouncil, Washington eounty Board of
eommissioners, and Minnesota DNR staff. It
should not take more than six months to form
the district, if everyone involved has a
commitment to get the job done.
Conclusions - Funding Sources
L There are several federal and state grant and loan programs which
may have applicability to the Lily Lake improvement project.
Availability of funds from the federal level sources should be
assumed to be at a decreasing level. The Section 319, "Nonpoint
Source Program" administered by the MPeA is the most promising
for pursuit. It is more desirable because of the lower need of
application requirements and expense.
2. At the state level, two outside funding programs show promise of
pursuit. The Municipal State-Aid Street fund of the Mn/DOT could
pick up a portion of the Northwest Diversion project, and State eost-
Share Program for erosion and sedimentation control would pick up
a small portion of the Lake Street ravine restoration (ehurchill Street
diversion). The Wastewater and Storm Water Treatment Assistance
Program of the MPeA and MTED is very promising for pursuit of a
20-year loan for completion of the Lily Lake improvement project.
Expanded Feasibility Study - Lily Lake
Stillwater, Minnesota
A-STILL9607.01
Page 24
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The attractive loan rate of 1% - 1.25% would allow the crafting of the
remainder of the project funding.
3. At the local level, the eity of Stillwater's storm water utility could be
used based upon the contributing area or watershed of Lily Lake.
Presumably, one of the reasons for the storm water utility revenue
collection is the construction or reconstruction of storm water
infrastructure improvements. The Lily Lake project qualifies for the
use of the storm water utility funds, but their availability may be
limited due to prior commitments.
4. Formation of a Lily Lake Improvement District in combination with
the above sources would allow for a total package of funding sources.
erafting a complete package requires innovative financing which
seeks several funding sources. Funding combinations or leveraging
of federal, state, and local sources is the best method to accomplish
completion of the Lily Lake project.
Recommendations - Funding Sources
I. eompletion of a Municipal State-Aid Street fund request to the
Minnesota Department of Transportation for that portion of the
Northwest Diversion and Treatment System project (Brick Street)
improvements attributable to the Pine Street Improvements Project.
2. eomplete and submit to the Minnesota Pollution eontrol Agency a
Section 319 grant request for $200,000 (approximately 50 percent of
overall project costs) in funding for the Lily Lake Improvement
Project.
3. Pursue the application for a State Cost-Share Grant from the
Washington Soil & Water eonservation District for $10,000 for the
Lake Street ravine restoration project (ehurchill Street Diversion).
4. eomplete an application for a 20-year $200,000 (approximately
50 percent of overall project costs) loan under the MPeAlMTED's
Wastewater and Storm Water Treatment Assistance program.
5. Initiate actions to begin formation of a Lily Lake Improvement
District to fund the local share of the Lily Lake Improvement Project,
thus facilitating the payoff of the 20-year loan and annual operating
costs.
Expanded Feasibility Study - Lily Lake
Stillwater, Minnesota
A-STILL9607.01
Page 25
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Appendix
June 3, 1996, Minutes of Lily Lake Citizens Group
September 17, 1996, Memo from Joel Schilling to David Hahn
November 22, 1996 Letter from MDNR to the City of Stillwater
(regarding diverted storm flow to the St. Croix River)
Pump Curve for Brick Pond Pump
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06/03/1995 08:55
LENERTZ INC
PAGE 01
512-455-1355
~ .
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~HIS IS A PRELIMINARY DRAFT OF THE MINUTES OF OUR MEETING ON WEDNESDAY,
MAY 29, 1996. DICK MOORE AND DAVE HAHN SHOULD ADVISE KLAYTON ECKLES OF
. CORRECTIONS THEY WANT MADE AS SOON AS POSSIBLE. IF KLAYTON WILL ADD
HIS AND SEND THE CORRECTIONS TO DEL PETERSON, FAX # 455-1356 BY SAY, .
THURSDAY, JUNE 6, WE WILL PROVIDE YOU WITH THE CORRECTED VERSION BY THE
END OF THE WEEK.
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June 3, 1996
Mr. Klayton Eckles, P.E.
Stillwater City Engineer
216 North 4th Street
Stillwater, Minnesota 55082-4898
Dear Klayton:
At their May 7, 1996 meeting, the City Council asked us to continue
working with you regarding the clean-up of Lily Lake.
On Wednesday, May 29, 1996, Mr. Dick Moore (SEH), Mr. Dave Hahn (SEH)
and the three of us met with you to determine the next steps to be
taken. These are.the minutes of that meeting.
Understanding that you~ time is limited and that numerous other matters
constantly call for your attention, these minutes refer to "KE/SEH"
with the intention that the resources of SEH be included as you and.
the City see fit. All communications by us will be addressed directly
to you for your coordination.
As our meeting progressed, it became clear that engineering feasibility
studies involving some additional expense are now needed to formally
select the best designs for the three systems, and also to establish
more accurate cost estimates for them:
1. Northwest Diversion and Treatment System. Two primary options for
removing the initial storm water runoff are a below ground
sedimentation tank and an above ground pool. A problem with the
below ground tank is on-going maintenance and removal of the sand, etc.,
which collects on the bottom of the tank. The above ground pool would
be easier to access for clean-out.
A problem also exists with the above ground pool, however, in that it
requires acquisition of private lakeshore property. Affected property
owners may perceive a property value loss which will increase the
acquisition cost. KEISER will attempt to lessen negative aspects of
the above ground pool by minimizing its size and visual impact, and
also by offering an offsetting benefit, the dredging of the sediment
which has been deposited over the years along affected residents'
shorelines.
KE/SEH will also attempt to reduce the maintenance cost of a below
ground tank by evaluating the possibility of using a light weight yet
structurally Bound cover which could be removed (with a back hoe) and
allow for mechanical cleaning with a back hoe.
KE/SEH will prepare a cost comparison of the two options considering
acqUisition costs, construction costs and maintenance costs.
Post-It.. brand fax transmittal memo 7671
'h ._
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0t/03/1995
08:55
512-455-1355
LENERTZ INC
PAGE 02
Page 2.
To Klayton Eckles
June 3, 1996
Northwest Diversion and Treatment System - alternative. To reduce the
size of the drainage area to he pumped, KE/SEH will review alternatives
of running the existing sewer pipes from (1) the intersection.of Olive
and Brick Streets and from (2) the intersection of Oak and Brlck
Streets directly into the proposed sedimentation pond on Brick St. by
the radio tower. KE/SEH will evaluate the feasibility and cost and
resulting benefit of reduced drainage and phosphorus loading redirected
from the lake.
2. Churchill Street Diversion and Treatment System. The Churchill
Street drainage creates a major impact on Lily Lake because of the
significant erosion and resulting hfillinq inh of the lake, as well as
phosphorus loading from a sUbtantialdrainage area. Two different
alternatives were reviewed to redirect the storm water runoff from the
Churchill Street area through existing city storm sewers, via Nelson
Street and via the Myrtle Street ravine. KE/SEH will evaluate the cost
and benefit (through reduced drainage, silt deposits and phosphorus
loading into Lily Lake) as well as the feasibility with respect to
existing storm sewer sizes.
3. Brick Pond Treatment System. This represents the largest potential
for reducing phosphorus loading into Lily Lake. Pumping excess water
from Brick Pond petween rains appears ~o be. the most economical .method.
Dick Moore noted that residents on Brick Pond would like to raise the
level to improve their shoreline. We have advocated a small "dam" to
raise the level of Brick Pond above the normal level of Lily Lake.
Then, a pump and piping could be designed to pump Brick Yard Pond down
a few inches between rains.. The space between the dam and the normal
(now raised) Brick Pond level would be designed to hold the first fe~
minutes of average rains. KE/SEH will estimate the cost of installing
a force pipe west of the existing pump station and necessary piping and
controls, and the cost of maintenance.
We discussed possible methods of paying for the cost of the three
systems through grants and the storm water utility fund. KE/SEH will
devote efforts in the immediate future toward obtaining grants,
particulary through the PCA. While grants from other sources remain a
possibility, these are often narrow in scope and 1n time frame. After
the most likely sources of grants are explored and/or obtained, the
remaining source of funds for cleaning up the lake will be the storm
water utility fund which was established to address problems like this.
We stand ready to assist you in reviewing alternatives, gathering
neighborhood and citizen input, as well as in any other way we might be
beneficial to the success of this project.
Sincerely,
Del Peterson
1201 W. Willard St.
Stillwater, MN 55082
439-0042
Gary Warren
828 So. Greeley St.
Stillwater, MN 55082
351-7432
Bill Fierke
724 So. Owens St.
Stillwater, MN 55082
439-2396
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MEMORANDUM
o MINNEAPOLIS, MN
o ST CLOUD. MN
o CHIPPEWA FALLS, WI
o MADISON. WI
September 17, 1996
Stillwater/Lily Lake Expanded
Feasibility Study
A-STILL9607.00
RE:
m:
Dave Hahn, P.E.
Project Manager
FROM:
Joel Schilling, Sf. Scientist C\...,t)-
Water Resources Department r-
SUBJECT:
Brick Pond Diversion Feasibility
In accordance with our contract with the eity of Stillwater, the following memorandum pertains to
the technical feasibility of diverting storm water and phosphorus loading from the Brick Pond
system entering Lily Lake.
Storm Water Diversion Volume and Pump Rate
The Lily Lake Storm Water Treatment - Feasibility Report of May, 1996 identified Brick Pond
storm water runoff as a pollution s<?urce needing treatment. The P8 Urban eatchment model for the
Brick Pond drainage area (308 acres) predicted that'94 pounds (lbs.) of phosphorus' would be . .
contributed to Lily Lake during the non-freeze period (Attachment A). Of this loading, slightly
more than ten percent (10%) or 10 lbs. would need to be diverted or treated (Table I, page 34 in
the report). Lily Lake would achieve an in-lake concentration goal of 40 parts per billion (JJ.g/L)
with the implementation of the Northwest Diversion and Treatment System and ehurchill Street
Diversion and Treatment System.
The P8 output in Attachment A indicates that Brick Pond drainage area contributes 247.14 acre-feet
of storm water runoff containing 94 Ibs. of phosphorus based upon the 74 storms analysed. Brick
Pond's outlet average phosphorus concentration is 140 J.1g/L based upon the cumulative storms
duration of 345 hours. To remove 10 lbs. of phosphorus, approximately 26.3 acre-feet of storm
water at an average pumping rate of 400 gallons per minute(gpm) and a concentration of 140 J.1g/L
would need to be diverted from Brick Pond.
The pump size of 400 gpm is based upon a Brick Pond-north six-inch water level draw down
volume of 3.38 acre-feet (1.10 x 106 gallons) from the outlet elevation of 848.0 to 847.5 for the
north and south basins. With such a pump, the six-inch drawdown could be accomplished in two
days, thus allowing for cumulative storm event storage for frequent rainfall events. This
drawdown is likely the maximum elevation which would be allowed on Brick Pond which is a
DNR protected wetland.
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Mr. Hahn
page two, 9/17/96
Water Loss from the Lily Lake System
The P8 modelling predicts that 247 acre-feet of storm water is contributed from the Brick Pond
drainage area. As discussed above, approximately 26 acre-feet of storm water would be diverted
from the Brick Pond system and out of the Lily Lake watershed. The proposed Northwest
Diversion and Treatment System (South Brick and Willard streets) would divert 54 acre-feet of
storm water based upon P8 modelling. This diversion when combined with a proposed Brick Pond
diversion results in about 81 acre-feet of storm water diverted out of the Lily Lake system.
These two diversions would remove approximately 15 - 20% of the annual runoff to Lily Lake.
During below normal precipitation years, such a removal of the lake's contributing hydrology may
result in a deleterious consequences such as low water levels and increased weed growth around
the shoreline. Augmentation to maintain the lake level from groundwater sources would not be
permitted under Minnesota Department of Natural Resources. regulations.
Attachment
II
e:
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P8 URBAN CATCHMENT MODEL
OUTPUT
ATTACHMENT A
Imber of storms
~val = 5598. hrs,
= 10 BRICK-N ,
ss-balance term
01 watershed inflows
I upstream device
spillway outlet
08 sedimen + decay
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12
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74
storm duration
type = pond ,
flow
acre-ft
62.83
184.31
247.14
.00
total inflow
surface outflow
total outflow
total trapped
storage increase
15 mass balance check
~ad removal efficiency
continuity errors: volume
I
1mber
of storms =
interval = 5598. hrs,
~ce E 10 BRICK-N ,
_-balance term
.~ watershed inflows
~ upstream device
07 spillway. outlet
if sedimen + decay
~ total inflow
10 surface outflow
~ total outflow
~ total trapped
14 storage increase
if mass balance check
'oad removal efficiency
lontinuitY errors: volume
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345. hrs, precip
variable = tss
load
lbs
23266.96
8223.74
8216.49
23242.00
21.25 inches
conc
ppm
136.2422
16.4161
12.2318
.0000
247.14 31490.70 46.8798
247.14 8216.49 12.2318
247.14 8216.49 12.2318
.00 23242.00
.00 32.22
.00 .00
= 73.81 9.- adjusted = 73.81 %
o ,
= .00 9.- load = .00 %
o ,
74
storm duration =
type = pond ,
flow
acre~ft.
62.83
184.31
247.1.4
.00
345. hre, precip =
variable = tp
load
lbs
70.65
78.47
94~30
54.02
21.25 inche~
conc
ppm
.4137
.1566
.1404
.0000
247.14 149.13 .2220
247.14 94.30 .1404
247.14 94.30 .1404
.00 54.02
.00 .81
.00 .00
= 36.23 %, adjusted = 36.23 %
= .00 %, load = .00 %
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I November 22, 1996
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I D Mr Hahn
ear. :
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Minnesota Department of Natural Resources
500 Lafayette Road
51. Paul, Minnesota 55 I 55-40LD
David e. Hahn, P .E.
Project Manager
3535 Vadnais eenter Drive
200 SEH eenter
St. Paul, MN 55110
Stillwater Annexation and Redevelopment Area
Preliminary Guidelines: Alternative Urban Areawide Review (AUAR)
Thank you for the opportunity to review the Preliminary Guidelines for the proposed scope of the upcoming
Stillwater Annexation and Redevelopment Area AUAR. We offer the following comments for you to
consider during the development of the Draft AUAR document for public and agency review.
Format
*The format offered for the AUAR's scope deviates from the approach recommended in the EQB's
"Recommended eontent and Format of AUAR Documents" in terms of the numbering scheme offered in the
"draft scope. EQB's recommended approach involves modifications to the adopted environmental assessment
orksheet (EA W) format which states that if an EA W item is not applicable to the AUAR, "the item # and
18 title should be included with an indication that the EQB guidance states that no response is necessary in
I an AUAR (as opposed to just skipping reference to the item at all)." In this respect, EA Witem #4 (Reason
for EA W Preparation) has been skipped, which resulted in subsequent items being numbered differently than
they would be in an EA W. The same sitUation occurs in Item #9 (Land Use). This deviation represents a
I potential source of confusion, especially for those reviewers familiar with the standard EA W format.
Location and Maps
*We recommend the inclusion of a watershed map that (ideally) shows the general drainage pattern. Some
I major DNR resources of concern are located outside the AUARstudy area and are watershed-level concerns.
Fish, Wildlife, and Ecologically Sensitive Resources
I *Brown's ereek Impacts: Potential impacts to Brown's ereek must be assessed at the watershed level to be
fully understood and effectively addressed. DNR concerns about cumulative water quality impacts involve
proposed development in the annexed area, which is coupled with development in other parts of the
watershed and possible diversions from outside of the watershed. Examination of the historical management
I of the Brown's ereek watershed reveals the need for an effective governmental unit with jurisdiction over
the entire watershed. We recommend that the eity meet with affected groups, state agencies (MPeA, DNR,
and BWSR), and Washington eounty officials to discuss concerns and jurisdictional problems related to
I water management. The study area's development should also be tied to the Washington eounty Plan.
* Significance of Brown's ereek: Brown's ereek is a significant resource because high quality waters
capable of supporting trout are rare in the seven county metro region (Metro Region Trout eommittee,
I 1996); only 14 trout streams remain. As one of these waters, Brown's ereek has been ranked as one of the
six highest priority trout streams in the region. Trout streams in the Metro area are important because they:
~ I) provide angling opportunities; 2) are part ofa diverse economy; 3) offer fishing opportunities for
mobility-restricted anglers; 4) are barometers of environmental health; and 5) offer places for people to
appreciate and learn about natural resources.
DNR Information: 612-296-6157,1-800-766-6000 .-ITY: 612-296-5484,1-800-657-3929
I
An FAlllal Oppnnunily Employer
Whu Values Diversity
ft Prinled on Recycled Paper Conlainin!! a
f...I Minimunl of 10% Post-Consumer Waste
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I David e. Hahn, P .E.
November 22, 1996
"/loge 2
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Trout require very specific environmental conditions to spawn, feed, and grow to catchable size. Some of
the key factors defining.trout habitat include: cold water, oxygen, instream cover, and nutrient inputs.
Urban development in a high-quality trout stream's watershed often results in degraded water quality due to
impervious surface creation, with its associated increases in runoff that accordingly increases instream water
temperatures. In streams, the resulting increased summer water temperature may be lethal to trout, and
flashy streamflow may cause erosion and habitat degradation. It is thought that these effects become serious
when drainage area impervious surface area exceeds ten (10) percent.
The quality of Brown's ereek has declined from the historical condition. The stream no longer supports the
native Brook trout, however it does support the introduced Brown trout, which is stocked with catchabl~-
sized fish for recreational purposes. Natural reproduction of Brown trout is limited although the appearance
of young trout indicates that some spawning habitat is available. Fishing pressure is heavy, but surveys
indicate that there is some carry-over from year to year. Also, the DNR has fee title to a limited portion of
the stream.
Urban development of the annexation area has the potential to increase stormwater flow into Long Lake and
Brown's ereek. This would result in increased flashiness, higher temperatures in the trout stream portion,
and increased erosion and sedimentation. All of these factors would reduce trout habitat quality.
*High Priority Protection Site: A Minnesota County Biological Survey (MCBS) site on Brown's Creek is
t1nsidered a high-priority for protection because of the presence of high quality natural communities,
eluding a maple-basswood forest and a mixed hardwood swamp. Discharging high levels of water into
rown's ereek could have negative effects on these rare natural communities and their associated species.
I The habitat for Louisiana watertbrush, including root wads and other woody debris found along streambanks
could be destroyed by high water events.
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* Jackson Wildlife Management Area (WMA): The Jackson WMA is located at the outlet of Long Lake.
The WMA is primarily a wetland with a small amount of upland. The discharge of water from Long Lake
has the potential to adversely affect the wetland. Development that has already occurred has made
compliance with DNR's permit for the Long Lake outlet difficult. Further development will exacerbate the
problem. The WMA should not be treated as a de facto stormwater pond.
*Greenways in Washington County: The DNR's Greenways and Natural Areas Project is identifying
significant natural areas for wildlife and plants and the natural corridors that could connect them. This
system of natural areas and corridors could serve to increase the region's biological health and functional
connectivity by preserving, enhancing, and maintaining biodiversity and allowing the movement of species.
Greenway corridors can also connect open spaces and provide recreational opportunities. Each scenario
should be evaluated to determine its compatibility with potential corridors in Washington eounty.
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01 David C. Hahn, P.E.
~:~ber22' 1996
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Concluding Remarks
Thank you for the opportunity to provide input into the scoping document for this AUAR. We encourage
~tinUed contacts with DNR staff as required during the document's development and associated analysis.
believe that the AUAR process for this designated study area will lead to not only sounder development
om an environmental impacts perspective, but will also serves. as a model for other areas in the Brown's
I ereek watershed. It should also provide an opporturiity to coordinate management efforts in the entire
watershed to the benefit of Stillwater and adjoining communities.
been reported in the vicinity of the study area. Given the potential for downstream effects resulting from the
development within the annexation area, the database search should include Brown's ereek and its riparian
area downstream of the annexation area.
Water Quality - Storm Water Runoff
Sedimentation in the St. eroix River has been, and remains, a problem. The Brown's ereek drainage area is
one of the sources of these sediments. Heavy sediment loading of the creek requires the frequent dredging
of Wolfs Marina An increase in the frequency or duration of chaDnel-fo~ discharges should be
avoided. Additionally, any direct diversion of stormwater into the St. Croix River bas Hie potential to
degrade the river's water quality. .
Groundwater - Potential for Contamination
According to the EQB Guidance document, "the identification of any existing areas of soil contamination or
other hazards can be included under item 20 [Groundwater - potential for contamination]."
Compatibility with Plans
The EQB Guidance document states that "the summary of existing and past land uses and discussion of
potential land use conflicts should be included as part of the response to item 28.u
I Thank you for the opportunity to review this project. We look forward to working with your firm and the
various interested parties in the development of the Draft AUAR at a future date. Please contact Bill .
Johnson of my staff at (612) 296-9229 if you have questions regarding this letter.
I Sincerely,
p--~ ~ E?~~
Thomas W. Balcom, Supervisor
I Natural Resources Environmental Review Section
, Office of Planning
c: Kathleen Wallace
I eon ehristianson
Pete Otterson
Lynn M. Lewis, USFWS
I Gregg Downing, EQB
Klayton Eckles, eity of Stillwater
#970111-01
~2'STILAUAR.DOC
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KSB Inc.
4415 Sarellen Road
...b. Rlchmond,VA23231
. KSB
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Submersible Motor Pumps, Type KRT 80 up to 700
Product Description
Technical Data
0.5
5
50
500
100
1000 2000
400
100
50
100
H
m
50
10
H
ft
5
10
5
10
U.S.gpm
40000
2538'225
50
100
1000
500
5000
10000
Operating data
Pump sizes
Capacity
Head
Operating data
Motor rating
Temperature limits
DN up to 30 inch
Q up to 37400 gpm
H up to 310 feet
p up to 145 psi
P2 up to 386 HP 1)
Mode of installation permanent portable drY
FM-protection <G> - <G> - -
Temperature of 104 86/1041) 104. 86/1041) 86
the medium Of
') Higher horsepowers available at higher voltages upon request
') higher temperatures upon request, up to 200 Of" possible
Materials (other material combinations possible)
Part designation Material option
C Cast iron I] NORIDUR~ 9.44601) D NORIHARD~ NH 15 32) C NORIDUR$ 9.4460
NORYLOy$ NL 252
ASTM ASTM ASTM ASTM
Pump casing A 48-40 B NORIDUR 1) NORIHARD 2) NORIDUR 1)
Intermediate casing A 48-40 B NORIDUR 1) NORIHARD 2) NORIDUR 1)
Shaft A 576 Gr 1045 - A 182 FXM-19, - AISI329 A 576 Gr 1045 -A 182 FXM-19,-AISI329
Shaft protect. sleeve A 276 Type 420 -A 182 FXM-19,-AISI329 A 276 Type 420 - A 182 FXM-19, - AISI329
Impeller A 48-40 B NORIDUR 1) NORIHARD 2) NORILOY
Motor casing A 48-40 B A 48-40 B 3) A 48-40 B A 48-40 B 3)
Duckfoot bend A 48-40 B NORIDUR 1) A 48-40 B NORIDUR 1)
Guide cable A 276 Type 316 A 276 Type 3164) A 276 Type 316 A 276 Type 3164)
') NORIOUR 9.4460 is a KSB registered trademark for a stain-
less steel highly resistant to corrosive and abrasive media
2) NORIHARO is a K.S.B. registered trademark
for a hard abrasion resistant iron (similar to Ni-hard)
') NORIOUR 9.4460 can also be supplied
') Polypropylene also possible depending on the medium
Representation throughout USA
Telephone: (804) 222-1818
Telefax: (804) 226-6961
Telex: 82710
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Map 1
Maps 2, 3, & 4
MapS
Map 6
Maps
Location Map
Northwest Storm Water Diversion and Treatment
System
Churchill Street Diversion
Brick Pond Treatment System
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R.E NO.
A-8TI..L9607 D1
DAlE:
01/:19/97
EXHBIT
1
LIL Y LAKE
LOCATION MAP
SllLLWATER, MINNESOTA
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FILE NO.
STILL9607.00
LILY LAKE STORM WATER
TREATMENT FEASIBILITY REPORT
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FILE NO.
A-8TI..l.8607 .01
DAlE:
O1/a/97
LlL Y LAKE
CHJRCt-LL STREET DIVERSION
STILLWATER, MINNESOTA
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RLE NO.
A-8TIJ..8607 .D1
DAlE:
01/29/97
LIL Y LAKE
BRICK POND TREATMENT SYSTEM
STILLWATER, MINNESOTA
.
.
.
~
MEMORANDUM
TO: Mayor & eity eouncil If
FROM: Diane Deblon, Finance Director
DATE: January 29, 1997
SUBJECT: 1996 Transfers
As we proceed with closing out the books and in reviewing the current status of all funds for the
year ended December 31, 1996, it is necessary to transfer funds to cover these expenditures
approved during the year. As we expected, the P.I.R. Fund is estimated to have a cash deficit of
approximately 1.5 million. According to Klayton, we can expect to receive $450,000 from MSA
in March for the Pine Street Improvement. When the eity sells Special Assessment bonds this
spring we will include approximately $60,000 for Pine Street and $380,000 for 1996 Streets.
This leaves approximately $610,000 for the eity's share of expenditures in 1996 for the P .I.R.
fund.
As the eouncil may recall, we called several bond issues early last year and anticipated using
these for the eity share. We are able to transfer these funds now, since the debt is paid off. The
estimated cash balances in fund #500 is $481,549, $104,357 in fund #501 and $28,289 in fund
#502 for an estimated total of$614,195.
Staff is recommending the transfer of these funds into the P.I.R. Fund as had been planned, for
the 1996 year. Also, a temporary advance of $890,000 from the General Fund until he MSA and
Special Assessment bond funds are received will be necessary for the 1996 year. It is intended
that these transactions will cover the deficit position of the P .I.R. fund at December 31, 1996.
~
.
Resolution #
Amending Resolution Number 96-141 Related to Funds for the Levee Wall Project.
Whereas, the City eouncil of the eity of Stillwater has entered into an agreement with the U.S.
Government for repair of the levee wall, and
Whereas, the eity eouncil of the eity of Stillwater bas received approval for federal and state
funding for portions of the levee wall project, and
Whereas, the City has previously approved the expenditure of$375,000 for Phase II, and
Whereas, the Phase II project has been formalized and the revised estimate for the eity share is
$450,000.
Now, therefore be it resolved by the eity eouncil of the eity of Stillwater that the following
expenditures are approved from Fund #561 $4,800,000 TIF construction of 1994e.
Phase II Levee Wall
eity share of construction $450,000.
. Adopted by eouncil this 4th day of February 1997.
Jay Kimble, Mayor
Attest:
eity elerk
.
.
.
.
January 27, 1997
Mayor Jay Kimble and Members of the City eouncil
eity of Stillwater
216 N. 4th Street
Stillwater, MN 55082
r _..
I ~J~;;~~~7[) I
~------------- ,
"'-'-.- .......-. . ..-....__..J
Dear Mayor Kimble and Council Members,
I am writing to express my increasing concerns about light pollution in the eity of Stillwater.
This subject really struck home with me three years ago when the CUB/Target Marketplace first
opened. The lights in their parking lot are the brightest in the whole city and living in Croixwood
as I do, you really see an immense amount of light in the sky when you look in that direction. If
you take a waik at night down Nightingale, the eUB complex really sticks out like a big, bright
sore thumb. If you want to see the stars at night, you have to look north or northeast away from
the lights along Highway 36. Even all of downtown Stillwater doesn't radiate as much light as
eUB/T arget.
This subject is becoming increasingly one of concern to me since the new sports complex will
contain a parking lot and skating arenas that will continue to increase the amount of light pollution
from that area.
Just for comparison, I have looked at the parking lot lights at Wal Mart, River Heights Plaza, St.
Croix Mall, and the Government Center/W ashington County Prison, and none of them are
anywhere near as bright and intense as the lights at eUB/Target. The Government Center is very
tastefully lit and hardly radiates light into the sky at all. Why can't the establishments along
Highways 36 and 5 be required to have similar tasteful lighting?
Does the City of Stillwater have a light pollution ordinance and if not, why not? What
requirements will be made of any new construction along Highway 36 and Highway 5 to keep light
pollution to a minimum? I know we have no control over development in Oak Park Heights, but a
new Menards, Rainbow Food Store, etc., will add immensely to this problem. Why doesn't the
City of Stillwater work together with the Cityof Oak Park Heights to develop some kind of
uniform lighting guidelines for this corridor?
Everyone in town is becoming more and more worried about Stillwater losing its small town
character and appeal. Light pollution may not seem like an important issue to some people, but it
definitely destroys a person's ability to see the stars at night, something many of us have cherished
here in Stillwater. It's another one of those little things that, added all together, make Stillwater a
wonderful place to live.
Sincerely,
~~
Laurie Maher
3018 Marine Circle
Stillwater, MN 55082
c: Steve Russell, Community Development
.
.
.
AIPLE MARINE COMPANY
STillWATER, MINNESOTA
55082
iiS) ~ tF:> r:= ;) 'i\ /1 r:=' n
1fi) [:;. \_I.,_~. :~~ r; \"'/ ~.:: tV}
Jan 22, 1997
f JAN 2 It 1997 ,
1______________ I
L.::..::.::. - ,
----.--~-. --------,-
Dear Mayor and Council,
As you already ~10W, our lease ends Sept of 1998. We are now in the
process of liquidating some of our equipment. ~^Je would like to offer
to you the following:
1- storage bulding located by the office
1- warehouse north end of property
1- Fairbanks Type S platform scale
10 X 70 ft
60 ton capacity
Model 14-3446-25A
complete with electronic instrument panel and printer
purchased from Fairbanks new in 1991
lifetime warranty
Scale has been state certified yearly
If you have any interest in the above please respond back to me for
the costs. \,tI7e need to know ASAP for we will need to offer the equipment
to other interested parties.
Si~erely, .
-~?~~1/1. ~
Elayne Aiple I
r
.
401 South Greeley Street
Stillwater, Minnesota 55082
January 27, 1997
Mayor Kimble and Members of the City Council
City of Stillwater
216 North Fourth Street
Stillwater, Minnesota 55082
Dear Mayor Kimble and Members of the Council:
We ask that you consider a solution to an ongoing parking problem
in our neighborhood, spaifically on the block of Oak Street
between Greeley and William Streets.
The background-- several years ago, when David and Xantha Horstmann
applied for special and conditional use permits to operate a
preschool at 413 South Greeley Street, now know as Valley Preschool,
they successfully obtained those permits over the opposition of
the neighbors, opposition particularly to the school as it would
affect employee parking, pre-school student drop-off and piCk-up.
The permits were obtained with the specific stipulation that employee
parking would be provided off-street by the employers. City Attorney
Magnuson has attempted to resurrect the record of that Council
meeting, but as you can see per his attached letter, it is inaccessible.
But he recalls that stipulation, and so do we. ~
.
Since that time the school has changed hands and added employees,
all of whom choose to park on Oak Street, Between Greeley and William.
Every weekday, during the school year and the six months of winter,
4 to 6 cars belonging to employees of Valley Preschool are parked
at that location.
For our home at 401 South Greeley that means that during winter when
snow-plowing parking restrictions are enforced, we have not one
parking space available to us on the street for visiting family,
friends, club meetings or gatherings. Greeley Street is a snow-
emergency route and is unavailable for any parking at all. Oak
Street, of course, is allowed parking on only one side. That side
is completely filled by the employees of Valley Preschool, so no
spaces are available to us or the Larry Belisle family, who also
reside on that block.
for our homes
Parking/must be at least a block away and visitors must walk in
the snow and ice of the street since there is no sidewalk on Oak
Street. This is particularly perilous for elderly visitors or
those encumbered by small children and their accompanying paraphernalia.
Often the side of the street where employees are parked all day
remains unplowed. There is also some traffic congestion when that happens.
.
We have asked the management at Valley Preschool on two occasions,
over the space of two years if some of the employees could park
elsewhere. It would mean simply a few more steps. There was no
effort made to consider our request nor was there a courteous response.
,
Mayor Kimble and Members of the City Council
January 27, 1997
Page two
.
Since this business chose to operate in a residential neighborhood,
yet infringes on the stipulations of the original permits, and
refuses to consider the rights of neighbors in favor of their own
convenience, we must ask for some help from you.
"Residential Parking Only" signs are certainly effective in other
locations within the city, and we ask that you initiate steps toward
that solution, and enforce it.
Should you want to observe the problem, it's available any weekday.
Or we could furnish snapshots.
Thanks for your consideration.
Sincerely yours,
Tom and Mary Clare Huelsmann and family
~ and Debbie Belisle and family
WMrl ( ~lf (ij~c;t/~~~--z/L
c}llfr1- ~ D~~~ ~
.
.
.
.
.
MAGNUSON LAW FIRM
LICENSED IN MINNESOTA AND WISCONSIN
THE DESCH OFFICE BUILDING
333 NORTH MAIN STREET. SUITE #202 . P.O. Box 438 . STILLWATER. MN 55082
TELEPHONE: (612)439-9464 . TELECOPIER: (612) 439-5641
DAVID T. MAGNUSON
RICHARD D. ALLEN
January 15, 1997
Mary Claire Huelsmann
401 South Greeley Street
Stillwater, MN 55082
RE: Neighborhood parking and traffic
Dear Mary Claire:
I know that we talked some time ago about gathering all of the information with regard to
previous special and conditional use permits that have been granted by the City to the Felix the Store site.
As soon as we talked the last time, I went to City Hall and Nile Kriesel and some people from
the planning office searched through the large truck trailer that has been filled with the City planning
records during the City Hall construction.
They were unable to locate the records that would be of interest to you and they don't think they
will be able to get at these records until all of the file cabinets have been taken out of the truck trailer.
I know this isn't much help to you, but I don't know what we can do at this time.
As with any neighborhood probli::m, however, you could certainly contact the Mayor and City
Council and ask that they study the parking problem and congestion that is created by anybody in your
neighborhood. This is certainly your right as a citizen and I know the City Council would want the city
staff to be responsive to your concerns. I am sending a copy of this letter to Nile Kriesel so that he
might know of your concern as well.
Yours very truly,
1j~
David T. Magnuson
Stillwater City Attorney
DTM/ds
cc: Nile Kriesel, City Coordinator
-'-------
ST. CROIX COUNTY
WISCONSIN
OFFICE OF COUNTY CLERK
ST. CROIX COUNTY GOVERNMENT CENTER
1101 Carmichael Road
Hudson, WI 54016-7710
(715) 386-4610
-_.~
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January 27, 1997
Jay Kimble, Mayor
City of Stillwater
City Hall
216 N. 4th St.
Stillwater, MN 55082-4898
Enclosed is a certified copy of Resolution #2 (97) Supporting
Construction of Stillwater Bridge.
.
If you have any comments or questions, please contact St. Croix
County Corporation Counsel Greg Timmerman, 1101 Carmichael Rd.,
Hudson, WI 54016 or telephone 715-381-4315.
Thank you for your consideration of this Resolution.
Sincerely,
d ~ ~. ~'\.d,Av<\
Sue E. Nelson
County Clerk
.
RESOLUTION SUPPORTING CONSTRueTION OF STILLWATER BRIDGE
Resolution No. ~ (q 1)
St. Croix eounty, Wisconsin
WHEREAS, St. Croix County has monitored continued and increasing congestion,
delays and safety related problems at the existing Stillwater Bridge; and
WHEREAS, the St. Croix County Board of Supervisors recognizes the urgent need
to construct the proposed new Stillwater Bridge connecting Highway 36 in Minnesota to
STH 35/64 in Wisconsin; and
WHEREAS, the St. Croix County Board of Supervisors has monitored the progress
thus far of the proposed Stillwater Bridge structure selection and location selection;
WHEREAS, the National Park Service has determined the new Stillwater Bridge as
proposed has an adverse water quality impact, and has requested the Corp of Engineers not
to issue any permits for construction relative to the proposed Stillwater Bridge, thus causing
construction delays of indeterminate time;
THEREFORE, be it resolved that the St. Croix County Board of Supervisors asks
the National Parks Service to review its actions so that construction of the bridge may begin;
FURTHER, be it resolved that the St. Croix County Board of Supervisors encourages
its Congressional delegation to urge the National Park Service to review its findings so that
construction of the bridge may begin;
FURTHER, be it resolved that the St. Croix County Board of Supervisors request
a meeting with the Governors of Minnesota and Wisconsin, the Secretaries of the
Department of Transportation of Wisconsin and Minnesota, the appropriate Federal agency
representatives, together with representatives from St. Croix County, as selected by the St.
Croix County Board of Supervisors, to determine a course of action to facilitate immediate
construction of the proposed Stillwater Bridge at the proposed location and with the
proposed structure type;
FURTHER, be it resolved that copies of this resolution be forwarded to U.S. Senator
Herb Kohl, U.S. Senator Russ Feingold, U.S. Representative Ron Kind, Governor Tommy
Thompson, State Senator Alice Clausing, State Representative Sheila Harsdorf, State
Representative Bob Dueholm, State Representative Joe Plouff, Wisconsin Department of
Transportation Secretary Charles Thompson, Wisconsin Department of Transportation
District 6 Director Tom McCarthy, U.S. Department of Interior Secretary Bruce Babbit,
National Park Service Director Roger Kennedy, Minnesota Governor Arne Carlson,
Minnesota Department of Transportation Commissioner James Denn, City of Oak Park
Heights Mayor David Schaaf, City of Stillwater Mayor Jay Kimble, and Washington County,
Minnesota County Board Chair Myra Peterson.
.
.
.
.
.
.
Submitted as a joint resolution by the St. Croix County Transportation Committee
and the $1. Croix County Administration Committee.
Dated this ,;< l..d day of \t ~'\.(r
Offered by: Transportation Committee
, 1997.
NEGATIVE AFFIRMATIVE
Offered by: Administration Committee
NEGATIVE
MVf~
z;VtfL-.--
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8I'ATE OF W1~CO".:sIN
C".AlNTY OF s'r. CF:C!X
I. ;:~.: :. NaIstln. SI. cae
CD1ly C:-m~ r:; E:::EBY CERTFY ...
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January 23, 1997
STILLWATER TOWN BOARD MEETING
Town Hall
.
7:30 P.M.
PRESENT: Chairperson Sheila-Marie Untiedt, Supervisors Louise
Bergeron, Jerry Hicks and David Francis. Also, Planner
Meg McMonigal and Attorney Andrea Poehler.
1. AGENDA - M/S/P Bergeron/Francis moved to adopt the agenda as amended.
(4 ayes)
2. MINUTES - M/S/P Hicks/Bergeron moved to approve the 1/9/97 Stillwater
Town Board Meeting Minutes as written. (4 ayes)
3. TREASURER - Claims #1416 through #1445 were approved for payment.
4. ATTORNEY-
1. Hunter's Ridqe - Nothing resolved regarding
the Railroad Crossing Petition.
2. New owners of some of the Estelle property
will need a variance for the height of their
proposed fence.
3. Attorney Poehler will contact the San Cartier's
attorney regarding the deeds that need to be
approved for recording.
.
5. PLANNER-
1. Presented revised escrow amounts for various
permits. Next agenda for decision.
2. M/S/P Bergeron/Francis moved an ordinance
change for private kennel use from a C.U.P.
to a Certificate of Compliance. The County
is to notify the Township immediately when
a Certificate of Compliance is issued for
a private kennel use so that surrounding
neighbors can be notified. At the
discretion of the Town Board a hearing
may be held. (4 ayes)
Attorney Poehler will draw up the proposed
ordinance for action at the next meeting.
3. Curtiss Hills Subdivision - Gary Vizenor
would 1 ike to put houses on part of his
90 acre outlot and give the balance of
the land to the Township. It was
expressed that there is no change in
the Board's position that the outlot
is to remain as is. The Planner will
communicate this to Mr. Vizenor.
6. PUBLIC WORKS _
1. Letter from Eric Larson regarding the
.
Stillwater Town Board Meeting - 1/23/97
Page Two
.
level change of his jOb was not available.
To be sent to the Clerk.
2. Crysteel Bill - The second motor and some
labor reimbursement is to be forthcoming.
Louise will talk to the bookkeeper to see
that it happens.
3. Louise Bergeron and Vic Socha have checked
the roads and come up with a $492,000.00
cost for work needed. The Bond Issue
process to begin.
7. JOINT PLANNING MEETING - January 29, 1997 at 7:00 p.m. either at the
Stillwater Fire Department or the Library.
8. PARK COMMITTEE - Jerry Hicks talked to the Park Committee Members about
working on the park in the southern part of the Township.
9. SNOW REMOVAL SURVEY - The Clerk completed a survey of budget and expenses
back to 1993 for Township snow removal. Due to the large number of storms,
money may be available to help with amounts over budget in 1996 and 1997.
10. ADJOURNMENT - Meeting adjourned at 9:02 p.m.
4IIi1erk
Chairperson
Approved
.
......... ..,.......
.<C',. __..__ ... ,_.,."._ .'_:, _:_.-C:.:._:...>.,:_-._,:.:.:-'::..-._,'.,>:'. '_,' ,-:
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to . . . ..... .. ....d. .......... ..u.
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2:45 Forest LakeLicen~eeenter:ReD1odelingl'roject
2:45 Board Workshop with(:otJrtSemc~Dep~rtment -Room A
3t~5 Discuss eurri;~tCoIlti-a~ts;ith ~~X9uth Serying..1\gencies
..:.:.:'.-:.:':.:':..:,.:;::...::,::':': ':.':':::,;'..,.-,. ::: :-::.'-;::.:-<;::-.::::-.:-.:..:-".:..-:.:::::."-:-:-::':-:.,::'-::;:>..",-_.
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1.
2.
3.
4:30
4:30
4.
4:40
5.
4:55
6.
5:05
7.
5:20
8.
9.
10.
5:40
W ASmNGTON COUNTY
COUNTY BOARD AGENDA
FEBRUARY 4, 1997, 2:15 P.M.
Dennie C. Hegberg
Dletrict 1
Mary Hauser
Dietrict 2
Wally Abrahameon
Dietrict 3
Myra Peterson
District 4/Chair
Dave Engstrom
Dletrict 5
Roll eal1
eonsent ealer.dar
Community Services Department - D. Papin, Director
1997 Agreement with American Red Cross of the St. ~au1 Area
Auditor- Treasurer's Office - R. H. Stafford, Auditor-Treasurer
School Boundary eommittee Progress Report
County Sheriff's Office - J. Frank, County Sheriff
Start Up eosts for the WaterlParkslTrails Unit
General Administration - J. Schug, eounty Administrator
A. Resolution Supporting Increased State Funding for Gambling Prevention,
Awareness and Treatment Programs.
B. Minnesota Environmental and Natural Resources Trust Fund Resolution
e. Update of 1997 State Legislative Session - Sue Ladwig
Discussion from the Audience
Visitors may share their concerns with the County Board of Commissioners on any item not on the agenda. The Chair will dir~ct the
County Adminisrrator to prepare responses to your concerns. You are encourag~d not to be rep~titio/ls of previo/ls speake,. and to
limit your address to jive minUleS.
eommissioner Reports - Comments - Questions
This period a/time shall b~ used by the Commissioners to report to thefull Board on committee activities. make comments on maners
of interest and information. or raise qruslions to th~ staff. This action is not intended to result in substantive board action during
this time. Any action necessary-because of discussion will be scltetfuLed for a future board meeting.
Board eorrespondence
Adj ourn
***N 0 Meetings Scheduled***
Austive listening d.vic~s .,. 6veiMbJ. 101' use in rite CQunty BOII,d Room.
If you need ..ssi$mnce due to di>>biUty '" iMIgw1/e boIrrW. plM. ",,11430-6000 (TOO 439.32201
EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER
.
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR*
FEBRUARY 4, 1997
The following items are presented for Board approval/adoption:
DEPARTMENT/ AGENCY
ITEM
Administration
A. Approval of the January 14, 1997 Board meeting minutes.
B. Approval to amend Policy #1012, Mileage Reimbursement, to increase mileage
for individuals using personal vehicles on County business from 31 C to 31.5c
effective February 9, 1997.
C. Approval of resolution adopting the Brown's Creek Water Management Plan.
D. Approval of resolution authorizing the expenditure of funds for a permanent
watershed outlet monitoring station.
Auditor-Treasurer
E. Approval of resolution, approving basic sale price of $1,000 and authorize
Auditor-Treasurer to offer tax-forfeited parcel 27700-2745 to adjoining owners
at a private sale.
tIlmmunity Services
F. Approval of application for Conveyance of Tax-Forfeited Lands, City of
Cottage Grove, for an authorized public use.
G. Information only on of child foster care maintenance rates and difficulty of care
(DOC) rates for calendar year 1997.
H. Approval of 1997 agreement with MCS Language Connection for interpreter
services for non-English speaking clients requesting or requiring services.
Court Services
1.
Approval ofIntensive Community Supervision Grant Application for the period
July 1, 1997 to June 30, 1998.
J. Approval of purchase of service agreements with Family Violence Network and
Lakes Area New Beginnings for the period ofJ anuary 1, 1997 to December 31,
1997.
Human Resources
K. Approval of banding and grading of new job description of Guardian Ad Litem
Specialist in Court Administration at B25-1; approval of a job description.
Public Works
L. Approval of office lease for additional space for Youth Service Bureau, Inc. at
the Washington County Historic Courthouse.
.
*Consent Calendar items are generally defmed as items of routine business, not requiring discussion, and approved
in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action.
.
,
WASHINGTON COUNTY
DEPARTMENT OF HEALTH, ENVIRONMENT
AND LAND MANAGEMENT
GOVERNMENT CENTER
14900 61ST STREET NORTH, P.O. BOX 3803 . STillWATER. MN 55082-3803
Office (612) 430-6655. TDD (612) 439-3220. Facsimile Machine (612) 430-6730
"~~,~ I
Rose Green
Office Manager
TO: Washington County Cities and Townships
FROM: Department of Health, Environment and Land Management
and the Department of Public Works
DATE: January 31, 1997
SUBJECT: Satellite Videoconference - The Telecommunications Act
Washington eounty is pleased to invite you to attend a satellite videoconference entitled, "The
New Telecommunications Act and Its Impact on Cities". The videoconference will be shown on
Wednesday, February 19, 1997.
.
The program is presented by the American Public Works Association nationally, and is locally
sponsored by Washington County Public Works. The videoconference will present an opportunity
to learn how the Telecommunications Act of 1996 is "revolutionizing modern communications".
The program will cover topics from the nuts and bolts of the Telecommunications Act to what
the law really means for local governments. Case studies of communities that have already
succeeded or failed in their involvement with the new legislation will be detailed. In addition,
complex topics such as the "barriers to entry II provision, franchises and Public Education and
Government (PEG) access will be addressed. Other highlights include:
*
Local Government Roles and Choices
Telecommunications Ordinances
Open Video Systems (OVS) and Other Changes
*
*
The videoconference will be shO\IVTI at:
Washington eounty Government eenter - Board Room
14900 N. 61st St.
Stillwater, l\'lN
\Vednesday, February 19, 1997
10:30 a.m. to 3:30 p.m. CST
Please RSVP to Deb Cook, HELM, 430-6708, no later than Monday, February 17. Space
is limited. Lunch will be on your own during the program break from 12:00 p.m. to 12:40 p.m.
For more information see the enclosed brochure, or contact Lowell Johnson, 430-6725.
.
cc:
Washington County Board of eommissioners
Jim Schug, eounty Administrator
Printed on Recycled Paper
15% POSI ConsumerWaSle AN EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER
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METRO MEETINGS
A weekly calendar of meetings and agenda items for the Metropolitan Council, its advisory and standing committees. and
three regional commissions: Metropolitan Airports Commission, Metropolitan Parks and Open Space Commission, and
Metropolitan Sports Facilities Commission. Meeting times and agendas are occasionally changed. Questions about
meetings should be directed to the appropriate organization. Meeting information is also available on the Metro
Information Line at 229-3780 and on our web page at: www.metrocouncil.org Comments on Council issues can be made
by electronic mail at data.center@metc.state.mn.us or by calling the Public Comment Line at 291-6536.
DATE: January 31, 1997
WEEK OF: February 3 - February 7
METROPOLITAN COUNCIL
Community Development Committee - Monday, Feb. 3, Noon, Room lA. The committee will
consider: proposed formula for distributing local planning grants; Metropolitan Livable Communities Act
negotiated affordable and life-cycle housing goals for 1997; Livable Communities Act housing update;
progress report on Washington County/Metropolitan Council Cluster Ordinance and Handhook; and
other business.
Audit Committee - Monday, Feb. 3,2 p.m., Room 2A. The committee will consider: audit reports on
Waconia Interceptor improvements project, Lino Lakes improvements project, Chaska
interceptor/forcemain project, Elm Creek interceptor project, Fine Bubble retrofit project, metering
improvement project, small systemwide improvement project, secondary treatment improvements project,
and N-Viro sludge ash removal project; proposed audit plan for the Metropolitan Council; video of the
Treadway Commission Report on internal control, internal auditing and audit committees; and other
business.
Finance Committee - Monday, Feb. 3,4 p.m., Room 2A. The committee will consider: lIse of
Environmental Services Positive Variance; approval of renewal of computer maintenance services
contract with Digital Equipment Corporation; approval of renewal of computer maintenance services
contract with Smith Micro Technologies, Inc.; fmancial management system discussion; and other
business. The next portion of the meeting may be closed to the public pursuant to Minnesota Statutes
section 471.705, subdivision la to consider labor negotiations issues. The meeting may be reopened
following labor negotiations discussion.
Litigation Review Special Committee - Monday, Feb. 3,5 p.m. or immediately following the Finance
Committee meeting, Room 2A. The committee will consider: proposed resolution of accrued liquidated
damages on centrifuge procurement project; decision on appeal of Hollie litigation and other business. A
portion of this meeting may be closed to the public pursuant to Minnesota Statutes section 471.705,
subdivision Id(e) to discuss pending or imminent litigation and attorney-client privileged matters.
Task Force on Local Govermnent Efficiency with Members of the Subcommittee on LGA and
Service Delivery - Tuesday, Feb. 4, 2 p.m., State Office Building, Basement Hearing Room. Item No.
~
.
.
.
.
.
.
"
2 on the agenda will be a discussion between the task force and members of the subcommittee on
government efficiency and effectiveness.
Public Infonnation Meeting for the Proposed Southeast Regional Wastewater Treatment Plant
Siting Specific to the Ashland Property - Tuesday, Feb. 4, 7 p.m., South Washington Co. Schools,
District No. 833 Board Room, 7362 E. Point Douglas Rd. So., Cottage Grove.
Core Cities Work Group - Wednesday, Feb. 5, Noon, Muffuletta Cafe, 2260 Como Ave., St. Paul.
Transportation Accessibility Adviisory Committee - Wednesday, Feb. 5, 1 p.m., Room lA. The
committee will consider: farecard TRIM unit visual modifications; Metropolitan Council 1997 legislative
initiatives; 1997 Legislative Partne:rship with MPTA; Metro Mobility demand service RFP status; Metro
Mobility standing order update; Ml~tro Mobility operations report; and other business.
Special Transportation CommittE~ - Thursday, Feb. 6,5 p.m., Room lA. The committee will
interview MeTO General Manager candidate, Arthur Leahy.
Metropolitan Radio Board - FridllY, Feb. 7, 9 a.m., Metropolitan Counties Government Center, 2099
University Ave. , St. Paul. The board will consider: review and approval of final RFP and
specifications; adoption of policy o'n use of radio system by private entities; amendment of 1997 board
budget; first biennial report on ME:tropolitan Radio Board by the Metropolitan Council; and other
business.
The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St., St. Paul. Meeting times and
agenda are subject to change. For more information or confirmation of meetings, call 291-6447 , (TDD
291-0904). Call the Metro Information Line at 229-3780 for news of Council actions and coming
meetings.
TENTATIVE MEETINGS THE WEEK OF FEBRUARY 10 THROUGH FEBRUARY 14, 1997
Transportation Committee - MOIlday, Feb. 10,4 p.m., Chambers.
Land Use Advisory Committee - Tuesday, Feb. 11, 8:30 a.m., Room 5, 5th Floor, Mears Park Centre.
Envirorunent Committee - Tuesday, Feb. 11,4 p.m., Chambers.
Public Hearing on Transit Redesign Service Plan for Replace of Route 52 Service to the University
of Minnesota - Wednesday, Feb. 12, Noon, University of Minnesota (East Bank), Coffman Memorial
Union, Mississippi Room (Room 337),300 Washington Ave. SE, Minneapolis.
Executive Committee - Thursday, Feb. 13, 8 a.m., Nicollet Island Inn, 94 Merriam St., Minneapolis.
Providers' Advisory Committee.. Thursday, Feb. 13, 10:30 a.m., Room lA.
Land Transportation Committee - Thursday, Feb. 13, 1:30 p.m., Room 2A.
Legislative Coordinating Group.. Thursday, Feb. 13,3 p.m., Room lA.
Metropolitan Council Appointml~nts Committee - Thursday, Feb. 13,5 p.m. or inunediately
following Council meeting, Room 1A.
Metropolitan Council- Thursday, Feb. 13,4 p.m., Chambers.
2