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HomeMy WebLinkAbout1997-02-04 CC Packet . REGULAR MEETING RECESSED MEETING ***REVISED AGENDA *** CITY OF STILLWATER CITY COUNCIL MEETING NO. 97-4 Stillwater Public Library, 223 North Fourth Street FEBRUARY 4, 1997 4:30 P.M. 7:00 P.M. CALL TO ORDER 4:30 P.M. AGENDA ROLL CALL STAFF REPORTS 1. Finance Director 2. Police Chief 3. Public ,Works Director 4. Community Dev. Director 5. Parks & Recreation 6. City Engineer 7. Consulting Engineer 8. City Clerk 9. Fire Chief 10. Building Official 11. City Attorney 12. City Coordinator CALL TO ORDER 7:00 P.M. AGENDA INVOCATION . ROLL CALL APPROVAL OF MINUTES - January 21, 1997 Special and Regular Meetings and January 21, 1997 Executive Session PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS 1. Bruce and Connie Shalles - Request for reduction of assessment OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. CONSENT AGENDA * 1. Resolution 97-34: Directing Payment of Bills. 2. Purchase of Upgrade for Computer - Planning Dept. 3. Contractors Licenses: Lennon Excavating Inc. (New) 4. Fourth Certified Government Grant (CLG) for Dutchtown Architectural Survey 5. Purchase of HP Plotter - Engineering Dept. 6. Purchase of Five Drawer Flat File Plan Holder - Engineering Dept. 7. Authorization for exemption from lawful gambling license - St. Croix Catholic School 8. Resolution 97-35: Approval of Proposal Request No. 25 - City Hall Project 9. Staff Request - Planning Conference - Planning Dept. 10. Request for payment of services - Legislative Associates 11. Approval o/Temporary Liquor License/or Cotillion Dance Club o/Stillwater 12. Contractors Licenses: Kelleher Construction, Inc. (New) and Arrow Sign and Awning (Renewal) PUBLIC HEARINGS 1. Case No. SUB/97 -1 . This is the day and time for the public hearing to consider a subdivision of Interlachen 4th Addition, Outlot B (2.48 acres), Fairmeadows No.3, except the east 90 feet, into five residential lots (Lot 1 _ 21,470 sq. ft., Lot 2 - 24,880 sq. ft., Lot 3 - 25,040 sq. ft., Lot 4 - 24,160 sq. $I, and Lot 5 _ 12,225 sq. ft.), located atlnterlachen Drive in the RA, One Family Residential DiStriCt..... Trail Head Development, applicant. . Notice of the hearing was placed in the Stillwater Gazette on January 24, 1997, and notices mailed to affected property owners. 2. Case No. SOA/96-1. This is the day and time for the public hearing to consider a comprehensive revision of subdivision regulations to bring the regulations into conformity with the newly adopted Comprehensive Plan. City of Stillwater, applicant. Notice of the hearing was placed in the Stillwater Gazette on January 17, 1997, and notices mailed to affected property owners. UNFINISHED BUSINESS 1. Annexation Area Deposit and Financing NEW BUSINESS 1. Downtown Parking Commission: Acceptance of resignation of Patrick Anderson. Request for workshop on new proposed Downtown Parking Improvement Program 2. Feasibility studies: Fourth Street Ravine Hazel St. storm sewer Lily Lake pump station Oak Glen Add. to Stillwater Pond #3 3. 1996 Transfers 4. Resolution related to funding of Levy Wall Project PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS (continued) . COMMUNICA TIONS/REQUESTS 1. Light Pollution - Laurie Maher 2. Liquidating Equipment - Aiple Marine Company 3. Parking Problem - Tom & Mary Huelsmann - Larry & Debbie Belisle COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT Possible adjournment to Executive Session to discuss 1) pending litigation and 2) labor relations issues * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. . REGULAR MEETING RECESSED MEETING AGENDA CITY OF STILLWATER CITY COUNCIL MEETING NO. 97-4 Stillwater Public Library, 223 North Fourth Street FEBRUARY 4, 1997 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL STAFF REPORTS 1. Finance Director 2. Police Chief 3. Public Works Director 4. Community Dev. Director 5. Parks & Recreation 6. City Engineer 7. Consulting Engineer 8. City Clerk 9. Fire Chief 10. Building Official 11. City Attorney 12. City Coordinator 7:00 P.M. AGENDA CALL TO ORDER INVOCATION . ROLL CALL APPROVAL OF MINUTES - January 21, 1997 Special and Regular Meetings and January 21, 1997 Executive Session PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS 1. Bruce and Connie Shalles - Request for reduction of assessment OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. . CONSENT AGENDA * 1. Resolution 97-34: Directing Payment of Bills. 2. Purchase of Upgrade for Computer - Planning Dept. 3. Contractors Licenses: Lennon Excavating Inc. (New) 4. Fourth Certified Government Grant (CLG) for Dutchtown Architectural Survey 5. Purchase of HP Plotter - Engineering Dept. 6. Purchase of Five Drawer Flat File Plan Holder - Engineering Dept. 7. Authorization for exemption from lawful gambling license - St. Croix Catholic School 8. Resolution 97-35: Approval of Proposal Request No. 25 - City Hall Project 9. Staff Request - Planning Conference - Planning Dept. 10. Request for payment of services - Legislative Associates PUBLIC HEARINGS 1. Case No. SUB/97-1 . This is the day and time for the public hearing to consider a subdivision of Interlachen 4th Addition, Outlot B (2.48 acres), Fairmeadows No.3, except the east 90 feet, into five residential lots (Lot 1 - 21,470 sq. ft., Lot 2 - 24,880 sq. ft., Lot 3 - 25,040 sq. ft., Lot 4 - 24,160 sq. st, and Lot 5 - 12,225 sq. ft.), located at Interlachen Drive in the RA, One Family Residential District. .. Trail Head Development, applicant. Notice of the hearing was placed in the Stillwater Gazette on January 24, 1997, and notices mailed to affected property owners. 2. Case No. SOA/96-1. This is the day and time for the public hearing to consider a comprehensive revision of subdivision regulations to bring the regulations into conformity with the newly adopted Comprehensive Plan. City of Stillwater, applicant. Notice of the hearing was placed in the Stillwater Gazette on January 17, 1997, and notices mailed to affected property owners. UNFINISHED BUSINESS 1. Annexation Area Deposit and Financing NEW BUSINESS 1. Downtown Parking Commission: Acceptance of resignation of Patrick Anderson. Request for workshop on new proposed Downtown Parking Improvement Program 2. Feasibility studies: Fourth Street Ravine Hazel St. storm sewer Lily Lake pump station Oak Glen Add. to Stillwater Pond #3 3. 1996 Transfers 4. Resolution related to funding of Levy Wall Project PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS (continued) . COMMUNICA TIONS/REQUESTS 1. Light Pollution - Laurie Maher 2. Liquidating Equipment - Aiple Marine Company 3. Parking Problem - Tom & Mary Huelsmann - Larry & Debbie Belisle COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT Possible adjournment to Executive Session to discuss 1) pending litigation and 2) labor relations issues * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. . . . . '{"'''''''/I/'''''''''''''''''''''''''",,,,,,,,,,,,,,/,,,,,,,,,,,,,,,,,,,,,,/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ PROPOSAL TO PROVIDE CAMPAIGN SERVICES ~ ~ ~ ~ ~ ~ ~ ~ FOR THE ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ STo CROliX VALLEY ~ ~ ~ ~ ~ ~ SPORTS FACliLliTY ~ ~ ~ ~ ~ ~ CAMP AliGN ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ SUBMITTED BY ~ ~ ROBERT BALLINTINE ~ ~ PRINCIPAL AND MANAGING ASSOCIA TE ~ ~ ~ ~ ~ ~ MARYREMUND ~ ~ ~ ~ SENIOR ASSOCIATE ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ FEBRUARY 4, 1997 ~ ~ ~ ~ ~ ~ ~ ~ COMPASS DEVELOPMENT SERVICES ~ ~ MINNEAPOLIS-ST. PAUL ~ ~ MINNESOTA ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~/I/I/I/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/1/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/'/1/'/1/'/1/1/'/'/'/'/';;' . . . SUMMARY OF COMPASS SERVICES FOR THE S.C.S.F. CAMPAIGN This plan is for development counsel to assist the leadership of The St. Croix Valley Sports Facility Project (S.C.S.F.) in: . Identifying resources for a major capital campaign (fund-raising) effort for the construction of the S.C.S.F. . Establishing a broad multi-municipal alliance for support and partnership of the project. . And in managing a capital campaign plan to support completion of this important fund-raising initiative. ELEMENTS OF THIS PROJECT Advancement Audit The initial phase will be to evaluate the S.C.S.F.'s organizational readiness to initiate a capital campaign public phase and to concentrate on campaign leadership, mission, campaign planning, cultivation of community support, and the creation of required development and public relations programs. Internal Preparation Phase The second phase will be an active period of preparation for the campaign public phase, the fine tuning of a plan to support the effort, the contacting of key leadership, continued cultivation of important community entities, and preparation of market segment fund-raising strategies in anticipation of the fund-raising effort. Marketplace Study The third phase will be to position the S.C.S.F.'s fund-raising needs with potential advocates and supporters. This will be accomplished through interviews, surveys, focus groups, and a philanthropic environmental analysis. Based upon the internal analysis, preparation work, and marketplace analysis, the consulting team will draw conclusions about execution of the campaign. WORK PLAN The advancement audit will take one month to complete. The scope and length of the internal preparation phase will be determined after the advancement audit is completed. The third phase, marketplace positioning, and fine tuning of the campaign plan will take approximately two months to complete. We propose that Robert BalIintine head the project team with assistance from COMP ASS associates Mary Remund and Inez Bergquist. The combined fee for the project is $240,000 which will be discounted to $120,000 for the audit, market study, and funding drive. COMPASS COMP ASS Development Services is dedicated to helping nonprofit institutions build strong institutional advancement programs to meet short-term objectives--such as capital campaigns--as ( 1 ) . . . St. Croix Valley Sports Facility February 4. 1996 well as long-term strategic planning for philanthropic support. We specialize in providing services to mid-sized, not-for-profit organizations with modestly staffed development offices or where a development program has not previously existed. Compass has had the honor to provide services to several campaigns relevant to the S.C.S.F. project including: Lakeview Memorial Hospital (Stillwater) $5 million campaign for completion of $14 million new addition Hill-Murray Prep School (Maplewood) $2 million campaign drive Lakeville Civic Arena Campaign $2 million campaign for new community civic arena for sports and community events Champions Fund Campaign $22 million U. of M. Football complex Science Museum of Minnesota Campaign Recent campaign for new $2 million Omnimax film productions, completion of Paleontology Hall and numerous exhibits Bethany Lutheran College Mankato MN Two-year $50 million strategic plan Statue of Liberty Campaign Major gifts division $350 million campaign for renovation and refurbishment of the statue and Ellis Island Our References include: Mr. Jeff Robertson Administrator Lakeview Memorial Hospital 430-4502 Mr. Len Kedrowski Secretary, Andersen Foundation Bayport, MN 653-8300 (2) . . . St. Croix Valley Sports Facility February 4. 1996 References continued: Mr. Mike Johnson C.F. o. Andersen Corporation 439-5150 Mr. Phil Paquette President, Anderson Electric 771-1000 THE CAMPAIGN PROCESS The public phase of a capital campaign can be implemented in several ways, and it is difficult to determine at the beginning of a project all the tasks that will be required for each stage. Consequently, this proposal for the S.C.S.F. outlines an initial approach that will develop as the project unfolds. A typical campaign strategy would include the following stages: PLANNING AND ASSESSMENT INTERNAL PREPARATION STEPS CONSTITUENCY EVALUATION PROGRAM ORGANIZATION COMMUNITY SOLICITATION Capital campaign plans are based on visions of the future that are an outgrowth of solid planning and adequate preparation. By assessing the current situation--including strengths and weaknesses of its prospective campaign operation--and long-term needs for future philanthropic support for (3) . . St. Croix Valley Sports Facility February 4. 1996 expansion, endowment, and annual operations, the S.C.S.F. will be able to determine the steps needed to organize for a successful capital campaign public phase The first phase of the proposed COMPASS Development Services engagement will be to help evaluate the current readiness of the S.C.S.F. for execution of the public funding phase. INTERNAL PREPARATION STEPS A well-prepared constituency, strong advocates, and a finely-tuned plan must all be in place to achieve maximum philanthropic results. Therefore, the second phase of the engagement will be to assist in implementing preliminary recommendations and preparing for the constituency evaluation phase. CONSTITUENCY EVALUATION The next phase takes the S.C.S.F.'s plans to its current and potential constituencies for their input and reactions. This phase of the plan will serve several purposes: A. They test basic planning assumptions by determining whether or not the local municipalities and general public will support the plan. B. They build a sense of ownership with potential contributors by seeking their input. C. They highlight the strengths and weaknesses of the current plan and the case for support. D. They help define leadership and development program requirements. This market evaluation will not only determine financial potential for the public phase plan but will also highlight strategies of the plan that need to be strengthened, assumptions that need to be revised, and revisions that will contribute to the effort's success. CAMPAIGN ORGANIZATION After the planning process has been completed, the organization phase normally begins. Typically the campaign organization phase for projects like the S.C.S.F. Campaign will involve the following tasks: A. Revision of the plan to reflect any changes in monetary goals or timelines; B. Creation of a detailed campaign plan including strategies, timelines, organizational structure, and budget; C. Refinement and production of supporting materials; D. Enlistment of supportive community leadership; and E. Identification of the best community major gifts prospects . COMMUNITY SOLICITATION (4) St. Croix Valley Sports Facility February 4. 1996 . The public phase campaign solicitation process moves from attracting large gifts to a more broadly-based public effort. While no program follows a precise formula or plan, the following outline of activities is proposed by COMPASS to meet public phase goals The goals of the public phase will include: · TO REINFORCE, ENHANCE POPULAR SUPPORT · TO INCREASE COMMUNITY PARTICIPATION (NUMERICAL) · TO BROADEN MUNICIPAL CONSENSUS, PARTNERING · TO SECURE FINANCIAL SUPPORT · ENSURE CONTINUANCE OF LEAD DONOR INVOLVEMENT The organizational assessment will include strategic interviews with; · CITY COUNCILS · CITY PROFESSIONALS · CAMP AIGN LEADERSHIP · HOCKEY ASSOCIATIONS LEADERSHIP · FIGURE SKATING ASSOCIATIONS · SOCCER ASSOCIATIONS · SCHOOL BOARD · SCHOOL ADMINISTRATION . Evaluation of campaign readiness will include · STAFF CAPABILITIES · OFFICE SUPPORT · DATAMANAGEMENT · HUMAN RESOURCES · EQUIPMENT · ORGANIZATIONS · VOLUNTEERS · BUDGET The market assessment will include: · FOCUS GROUPS · TARGET MARKETING · DEMOGRAPHIC RESEARCH Municipal negotiations will focus on: .INTER COMMUNITY PARTICIPATION .MULTI-MUNICIPAL ENDORSEMENT .BROADENED SUPPORT .SHARED GOVERNMENT CO-PLANNING The civic aopeal will focus on: · ASSOCIATIONS . · MERCHANTS ( 5 ) . . . St. Croix Valley Sports Facility February 4. 1996 · AREA CORPORATIONS · CAUSE RELATED MARKETING The public appeal will develop a fund-raising strategy that mav include: · NEWSLETTERS · NEWS RELEASES · VIDEO APPEAL · NEIGHBORHOOD CAMPAIGNS · SPECIAL EVENT ACTIVITIES · DIRECT MAIL MANAGEMENT · TELEMARKETING Campaign completion will include: · OPEN HOUSEIRIBBON CUTTING · ENDOWMENT ESTABLISHMENT · FUTURE SPORTS CENTER NEEDS FEES Services will be provided on a monthly fee retainer with a 90 day cancellation clause. Compass will allocate 10 days/month at a flat rate to work in any of the related campaign activities at a significant discount. Our fee for this work is inclusive of all items mentioned above and is scheduled as follows: 10 days/month at 97 COMPASS rates ($2,000/day): $20,000 Less 50% discount ($10,000) Monthly 10 day retainer $10,000 One month down payment at signing of contract $10,000 Out-of-pocket expenses incurred in performing this service are not included in our professional fees and include travel costs, Compass long distance telephone charges, extraordinary secretarial support, Compass postage, and office supplies or services. Invoices will be submitted by the 5th of the month and payment is required by the 15th of the same month. The cost for the above services is based on an initial daily rate of $2,000 for management consultation by qualified personnel of COMPASS Development Services. Fees are calculated using the $2000 per day rate times hours worked. A package discount is offered to encourage selection 0/ COMPASS for the complete set of services. The Internal Assessment, Marketplace Study, Plan and campaign for the S.C.S.F. will amount to approximately $240,000 and is discounted to $120,000. The Minnesota Attorney General's ethics guidelines recommend a campaign fund-raising expense guide of no more than thirty cents to raise a dollar. A traditional COMPASS Development (6) . . . St. Croix Valley Sports Facilitv February 4. 1996 Services cost ratio varies from five to ten percent of campaign costs. Total COMPASS fees usually amount to a fraction of total raised dollars allowing for reserve budget moneys to be used for other expenditures such as printing, special events, or public relations. MANAGEMENT OF THE ACCOUNT Robert Ballintine, managing partner for COMPASS Development Services, will provide overall account supervision. Mary Remund and Inez Bergquist will provide systems and research support as required. In addition, other members of the COMPASS development program team will participate as the situation dictates. EXPENSES Expense billing for travel, extensive copying, long distance telephone expenses and in-depth research such as complete profiles on prospects, upon prior approval of the S.C.S.F., will be submitted monthly for payment. An initial retainer of one month's fee ($10,000) will be required at the signing of the agreement. The retainer will be deducted from the final billing. Billing for monthly services will be submitted by the 7th of the month. Payment of monthly fees and expenses is expected by the 15th of the month. Either party may void the contract with 90 days' notice at any time. PROFILES -- Robert Ballintine, Senior Associate Mr. Ballintine is a founding principal of COMPASS Development. His areas of expertise include capital campaign planning and implementation, comprehensive development planning and capital campaign management. Prior to his activities for COMPASS, Mr. Ballintine served as an Executive Director for the University of Minnesota Foundation and as Vice President for External Relations for the Science Museum of Minnesota. Mr. Ballintine holds a Bachelor of Science and a Masters in Administration from the University of Minnesota. He is active in the National Society of Fund Raising Executives, the Council for the Advance and Suuport of Education and the Association for Hospital Development. His experiences have included special events planning and execution, major gift solicitation and closings, planned gift counseling and gifts, telemarketing management, direct mail campaign management, and major gifts development program planning and implementation for organizations throughout America. Bob has completed single campaign gifts in excess of $9.5 million and more than 45 campaign gifts in excess of $1 million. Bob currently resides in Minneapolis with his wife Mary, and his daughters Katie and Carly. Inez Bergquist, Managing Associate Inez holds a Bachelor of Science from Augsburg College and her Master of Arts from the University of Minnesota. Inez began her development career at the University of Minnesota. As a prospect research specialist, she was instrumental in the development of new approaches and research techniques to add greater depth, knowledge, and understanding to the prospect research process. Inez has also served as director of research for the prestigious Minnesota Orchestra during its successful $25 million major gifts campaign drive of 1985. Inez has served as President of the Minnesota Council of Research Associates and was elected as first President of the National Association of Professional Research Associates. Inez regularly offers training courses and customized services for COMPASS clients. She has been featured at national development conferences including the National Society of Fund Raising Executives, the Council for the ( 7 ) . . . St. Croix Valley Sports Facility February 4. 1996 Advance and Support of Education, the National Association of Hospital Development and the National Association of Planned Giving. Inez serves as vice chair for YMCA Camp Dunord. Mary Remund, Senior Associate Mary has been involved in systems and office support for more that 20 years. Her abilities have extended to all aspects of data base management and research compilation. Mary prides herself on her thoroughness and exactness in keeping a project on track. Mary is a graduate of the University of Minnesota, College of Liberal Arts, majoring in German and French. Mary served as executive assistant for the International Studies Association at the University of Minnesota under the directorship of Professor John E. Turner. Prior to joining COMPASS Development Services, Mary expanded her project and office management skills during her appointments to the Office of Sponsored Programs, University of Minnesota, and as divisional office manager, Department of Commercial Loans, Citizens State Bank of St. Louis Park. Mary has provided insight, organizational support, and management to COMPASS projects including the Alliance for Learning, University of Minnesota, and numerous additional COMPASS accounts. ( 8 ) .. _ ~l\ I ~!,~f &~~) TIMOTHY J. BELL CAPTAIN DONALD L. BEBERG eEF OF POLICE THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT M E M 0 RAN DUM FROM: D.L. BEBERG, CHIEF OF POLICE TO: MAYOR KIMBLE AND CITY COUNCIL DATE: FEBRUARY 4, 1997 RE: 1996 POLICE DEPARTMENT ANNUAL ACTIVITY REPORT IN 1996 THE STILLWATER POLICE DEPARTMENT HANDLED 12,487 COMPLAINTS COMPARED TO 12,382 COMPLAINTS IN 1995, OR A SLIGHT ANNUAL INCREASE OF 105 CALLS. . AS MENTIONED, WE HAD 12,487 COMPLAINTS IN 1996. HOWEVER, MANY OF THE COMPLAINTS WERE MULTIPLE INCIDENT CASES (SUCH AS STOPPING A DRIVER FOR D.W.I. AND THEN FINDING THAT HE/SHE HAD A SUSPENDED DRIVERS LICENSE AND ALSO THE LICENSE PLATES WERE EXPIRED. THIS WOULD BE 1 COMPLAINT, BUT 3 INCIDENTS). IN 1996 WE HANDLED 14,245 ACTUAL INCIDENTS EVEN THO THERE WERE 12,487 COMPLAINTS. THERE HAS BEEN A SLIGHT DECREASE IN COMPLAINTS IN 1997 y.,~"".. 1996 IN THAT THE DEPARTMENT HANDLED 1,097 COMPLAINTS BETWEEN JANUARY 1-31, 1996 WHILE HANDLING 898 COMPLAINTS FOR THE SAME PERIOD IN 1997. DURING 1996 THE OFFICERS DROVE 198,007 MILES AND USED 17,905 GALLONS OF GASOLINE. . THE ATTACHED SHEETS SHOW A BREAKDOWN OF THE INCIDENTS WE HANDLED IN 1996. THOSE OF THE SAME TYPE ARE LUMPED TOGETHER. ANOTHER THING TO REMEMBER WHEN YOU ARE LOOKING AT THE "NUMBERS" IS THAT AN ATTEMPTED CRIME AND ACTUAL CRIMES ARE IN THE TOTALS. THIS IS THE WAY THE REPORTING IS DONE AND THERE ISN'T ANY WAY TO SEGREGATE ATTEMPTED CRIMES FROM THE ACTUAL ONES. (AN ACTUAL BURGLARY AND AN ATTEMPTED BURGLARY WHERE SOMEONE TRIED TO BREAK IN TO A RESIDENCE BUT WAS NOT SUCCESSFUL ARE BOTH REPORTED AS A BURGLARY). THE LAST TWO SHEETS ARE THE 1996 ANNUAL DOWNTOWN PARKING OFFICERS REPORT. HE ISSUED 2,468 PARKING LOT TICKETS AND 554 TICKETS FOR MISCELLANEOUS PARKING VIOLATIONS IN THE DOWNTOWN AREA. THERE WERE ABOUT 1,000 MORE TICKETS ISSUED BY THE PARKING CONTROL OFFICER IN 1996 THAN IN 1995. 212 North Fourth Street, Stillwater, Minnesota 55082 Business Phone: (612) 439-1314 · 439-1336 · FAX: 439-0456 Police Response I Assistance: 911 . . . ASSAULTS, INCLUDING DOMESTIC ASSAULTS 125 THREATS AGAINST OFFICERS AND OTHERS 47 BURGLARIES - RESIDENTIAL AND BUSINESS 109 COUNTERFEITING AND FORGERIES 29 DRUGS - SALE, POSSESSION 91 FLEEING AN OFFICER AND OTHER ESCAPE ATTEMPTS 10 ARSON 5 CRIMES AGAINST FAMILIES - CHILD NEGLECT & PUNISHMENT/NON SUPPORT 77 DRIVING UNDER THE INFLUENCE - INCLUDES IMPLIED CONSENT VIOLATIONS 703 ATTEMPTED KIDNAPPING 7 CRIMINAL SEXUAL MISCONDUCT - ALL - INCLUDES RAPE AND INCEST 12 DISTURB THE PEACE/DISORDERLY CONDUCT/STALKING/MALICIOUS MISCHIEF 208 DAMAGE TO PROPERTY 260 OBSCENE PHONE CALLS AND INDECENT EXPOSURE 9 ROBBERY 6 THEFTS - BIKES/SHOPLIFTING/FROM VEHICLES/FROM HOMES 554 MOTOR VEHICLE THEFTS 54 POSSESSION OF STOLEN PROPERTY 17 WEAPONS VIOLATIONS - POSSESS/DISCHARGE/POINT 29 OBSTRUCTING POLICE 53 OPEN BOTTLE VIOLATIONS 64 SPEEDING VIOLATIONS 1,124 STOP SIGN AND SEMAPHORE VIOLATIONS 81 LEAVING THE SCENE OF MOTOR VEHICLE ACCIDENTS VIOLATIONS 66 e . . ALL PARKING VIOLATIONS (EXCLUDES DT OVERTIME PARKING) 1107 DRIVERS LICENSE VIOLATIONS - SUSPENSION/REVOCATION/CANCELLED 253 LICENSE PLATE AND VEHICLE REGISTRATION VIOLATIONS 446 MOTOR VEHICLE ACCIDENTS - FATAL o MOTOR VEHICLE ACCIDENTS - PERSONAL INJURY 36 MOTOR VEHICLE ACCIDENTS - PROPERTY DAMAGE 447 ANIMAL CALLS - LOST/FOUND/WILD/DOMESTIC 670 ASSIST STILLWATER FIRE DEPARTMENT 176 LOST AND FOUND PROPERTY 206 CARELESS/RECKLESS DRIVING ~ ~, :.;L MEDICALS - ASSISTS/NATURAL DEATHS 681 DOMESTICS (NO ASSAULT REPORTED) 168 ASSIST PERSONS AND BUSINESSES 695 NOISE COMPLAINTS AND DISTURBANCES 508 VEHICLE LOCKOUTS 896 SUSPICIOUS INCIDENTS - VEHICLES/PERSONS 585 HOME AND BUSINESS ALARMS 736 JUVENILES - ALCOHOL/TOBACCO/RUNAWAY/CURFEW/THEFTS - non felonies 517 HAZARDOUS CONDITIONS 84 NUISANCE VIOLATIONS - INCLUDES CODE ENFORCEMENT OFFICER CASES 79 ASSIST OTHER AGENCIES 371 ISSUE GUN PERMITS 62 BANK RUNS AND MONEY ESCORTS - CITY AND BUSINESSES 254 DETOX TRIPS 118 SERVE, SUMMONS/WARRANTS/SUBPOENAS/COURT ORDERS 213 MISCELLANEOUS INCIDENTS .....J...~J..4.~. TOTAL INCIDENTS 14,245 . " oio . . . DOWNTOWN PARKING CONTROL YEAR END REPORT 1996 Parking Tickets Issued: (Includes those dismissed) Expired Registration Citation Issued: Handicap Parking Citations Issued: 24 Hour Parking Citations Issued: Fire Hydrant Parking Citations Issued: Parking Where Prohibited (M.S.S. 169.34) 2,468 211 15 12 6 23 ENFORCEMENT ACTIVITY BY STREET North Main Street Lot North Main Street Mulberry Street Commercial Street North Second Street Myrtle Street South Union Alley Chestnut Street South Second Street South Third Street Olive Street Nelson Street South Main Street South Main Street City Lot 100 South Water Street 200 South Water Street 300 South Water Street Levee Road (River Lot) South Second Street Permit Lot North Second Street Permit Lot McKusick Lake City Lot Warning Letters Issued: Failure to Pay Parking Fine: Citations Issued: Void? Dismissed: 322 71 15 52 102 41 172 161 63 26 94 142 109 76 105 136 219 384 39 5 2 376 287 132 , ......... ~4....'F;."'...... .. ........ ~"':": .:' ~ . Note: Citations total is for entire Police Department. Note: Cub Foods paid $5,443.57 for parking permits, year 1995. This figure is not included in above permit revenue. (Paid in 1996) . . . MEMORRNDUM TO: Mayor and City Council FROM: Fire Chief, George W. Ness DRTE: January 29, 1997 SUBJECT: Purchase of Fire Department uehicle DISCUSSION: A request for a Fire Department Uehicle was submitted in 1997 capital outlay for $35,000. The line item was cut to $20,000. We haue submitted bids to surrounding dealerships and Stillwater Motors came in with the lowest bid of $24,150 which is $4,150. more than capital outlay but Stillwater Motors will giue us $2,800 for a trade in on the Fire Department's 1989 Buicl< Century which would leaue $1,350 out of budget. There is no taH or license on this uehicle. When the $35,000 was cut from the capital outlay budget it also included the eqUipment for the uehicle's radio, lights, siren and decals. The radio can come out of 1997 capital outlay. The lights and siren and decals are not in this year's budget. The added eHpense for these items are $2,800. 1997 4 Wheel Driue 4 Door Jimmy 1997 Capital Outlay Difference Trade in 1989 Buicl< $24,150 - 20.000 4, 150 - 2.800 1,350 2.800 $4,158 budget eHpense. Lights,siren,decals installed Out of budget TOTAL The $4,150 is the total of the out of I am requesting the $4,150.00 to purchase a new uehicle for the Fire Department for 1997. . . . MEMORANDUM TO: Mayor and CO\.fficil FR: City Coordinator RE: "Revised" Draft of 5 year CIO plan DA: January 3 I, 1997 Discussion: Accompanying this memo is a revised draft of a proposed 5 year Capital Improvement program. I presented this to the Council at the workshop this past Tuesday. However, because of the lateness of the hour I lacked the intestinal fortitude ("guts"!) to ask for discussion on the plan. As I had said in the previous memo (and which I will basically be duplicating in this memo) statfhas been working on the plan for some time no\\'. The plan represents all of the CIO items that staff sees as necessary topwvide normal services (i.e., "Operations") each year and it also includes a listing and cost estimate of all of the other "potential"projects/improvements that have been discussed by the Council in the past few years (note that Approved and Pending Improvements are now called "'potential projects"). Although the Council has been given information pertaining to the City's fInancial status and fmancing capacity from time to time we have not had a comprehensive plan such as that which is being proposed to guide the Council on long range decision making (or on the long range financial impact of proceeding with an improvementlproject today). And given the list of the proposed items, their associated costs, and impact on the City's fmances I think it is extremely important that the Council work toward the adoption of a proposed c/o plan. I would estimate that at least two and possibly three to four workshops will be needed in order to come up with a 'workable plan. Obviously the Council will need to prioritize the items based on the ability to fInance the items. I think it is likewise obvious that most of the items will not be feasible within the next five years because of fmancial constraints (and probably not even tOr another 10 years for some of the items). I would like to emphasize that the draft before you is not necessarily complete at this time. Although a considerable amount of time has been spent by statf to come up \Vith a complete list of items it is doubtful that the list is complete. I am sure that the list would be added to every week if it was distributed on a weekly basis. Further, the cost of the C/O items are nothing more than estimates at this time. The numbers will have to be tine tuned as we develop a tinal plan and even the fmal plan will have to be revised from time to time based on changing conditions (i.eoo, increases in revenues, decreases in revenues, availability of new revenue sources, changes in priorities due to either internal or external int1uences, etc.). However, every organization needs a C/O plan (at least a 5 year plan) and I believe the proposed draft is a good starting point. I realize that the Council will need to know how the projects will be financed in order to better understand how the items will affect the City's finances and the taxpayers of the City before the Council can make any definitive decisions. Therefore I would recommend that the Council direct the Finance Department to estimate as best that it can the methods by which each item will be financed. In other words the Finance Department would need to complete the last part of the program entitled "Proposed Financing". When this is done the overall impact will be known (estimated!!) and the Council can then proceed with prioritizing and adjusting the program to meet the financial ability of the City (Note: Diane will be providing you with some information related to the 1997 projects that will give you an indication of the potential financial impact or problems that the Council will be faced with in trying to develop a workable program). One of the procedural problems associated witn,the development of the plan is the question of whether or not the Council should first review and prioritize the items before having the financing sources (i.e., "Proposed Financing") fully developed. This will obviously cause the Finance Department to add a step to the process. On the other hand I would imagine that the Council would like to have some idea of how the items are to be financed (or if they can even be financed) before going thru a prioritization process. My recommendation is based on the latter concept. Recommendation: Council direct staff to develop "Proposed Financing" for the proposed Five Year Capital Improvement Program and to set a workshop date to further discuss the plan (possibly at 4:30 p.m., February 18th or February 25th - 4:30 or 7:00 p.m.). I can discuss this further with you at the meeting Tuesday. ~~ . . . CITY OF STILLWATER CAPITAL OUTLAY PROGRAM Operations ADMINISTRA TION Local Area Network Computer & printer upgrades Software Office furniture Video projector Copy Machine Total Administration FINANCE P.C., software & printer upgrades Software Office Equipment Total Finance POLICE ~~rsonal computers ~Orkstations & printers Printers Oxygen kits for squads Preliminary breath testers Office furniture & fitness equip. 3 Marked squads, equip. changeovers 2 Marked squads, equip. changeovers Additional squad for fleet Outfit the additional squad Personal computers Protective vests 2 radar units (replacements) New camera equipment 2 oxygen resuscitator units (replacements) 3 Marked squads, equip. changeovers Personal computers Protective vests 2 radar units (replacements) Preliminary breath testers 4 Records printers . 4 Cellular telephone replacements______~ 01/27/97 $18,000 $5,000 $1,000 $24,000 $5,865 $3.200 $9,065 $2,400 $2,500 $1,200 $1 ,400 $900 $10.000 $66.600 1998 $5,000 $1,000 $2,000 $20,000 $28,000 $5,000 $2,500 $3,800 $11,300 $48,800 $24,400 $13,900 $4,800 $600 $6,000 $1,000 $2.000 $5,000 $1,000 $2.000 $5,000 $1,000 $2.000 $20,000 $28,000 $8,000 $5,000 $5,000 $2,500 $2,500 $7,500 $7,500 $74,700 $10,500 $1 ,250 $6,200 $900 $2,600 $1 ,200 I I 2001 $5.000 $1,000 $2,000 $8,000 $5,000 $2,500 $7,500 1 - ------------- ------------ !DEPARTMENT &PR()JECT 1997 1998 1999 2001 Police, ctnd. 3 Marked squads, equip. changeovers $77,000 2 radar units (replacements) $3,200 . Used Vehicle for CSO $30,000 Protective vests $650 3 Marked squads, equip. changeovers $78,500 Protective vests $10,000 Total Police $85,000 $101,500 $97,350 $110,850 $88,500 FIRE Computer & printer $5,000 $5,000 $5,000 Vacuum cleaner $250 Pump cans $1,800 $1,800 Portable exhaust fan $1,500 Base radio $15,000 Radio $650 Chevy Blazer for Fire Chief $20,000 Refurbish 6107 (Pumper) $150,000 10 S.C.B.A.'s $20,000 New grass fire rig $50,000 New hose $20,000 New ladder truck $750,000 Total Fire $44,200 $171,800 $75,000 $750,000 $5,000 BUILDING INSPECTIONS $20,000. Pick-up truck $20,000 Personal computer & printer $5,000 $5,000 Database software $10,000 Software updates $5,000 $2.000 $2,000 Total Building Inspections $15,000 $25,000 $2,000 $0 $27,000 COMMUNITY DEVELOPMENT Computer software $1,000 $1,000 $1,000 $1,000 Computer & Printer $5,000 $5,000 $5.000 Map file $500 Office fumiture $1,000 $1 ,000 File cabinet $300 $300 Car $15,000 Total Community Development $5,000 $1,800 $20,000 $1,300 $5,000 PUBLIC WORKS Pickup $15,000 Computers $10,000 Copier $6,500 Office fumiture $9,000 File Systems $3,000 . Plotter $3,500 ---------------- - --------------.~------------~- -------~--- .----- ----- ---- ~~-- - -------------- -~-------~- 01/27/97 2 iDEPARTMENT&PROJECT I ",' ,. ":-,,':>,' "i.:.:':'- .'.;.:"_.,..:...._>.":::,,..,, 2001 Public Works, ctnd. 4fUP $30,000 System $10,000 omputers $4,000 File Systems $3,000 Pickup $15,000 Office furniture $3,000 File Systems $3,000 Computers $5,000 Total Public Works $47,000 $47,000 $21,000 $0 $5,000 STREET One ton truck $30,000 Plow truck $85,000 Plow truck $85,000 Compressor $15,000 Sweeper $115,000 Tar Kettle $20,000 One ton truck $30,000 _cade, $85.000 low truck $85,000 Total Streets $115,000 SO $100,000 $165,000 S170,000 SHOP Shop roof $50,000 Salt-sand/out building $200,000 Shop trailer $30,000 Misc. equipment expenditures $20,000 $20.000 $20,000 $20.000 Total Shop $0 $300,000 $20,000 $20,000 S20,000 TOTAL GENERAL FUND I $686,400 I $370,850 I I $336,000 $344,265 i $1,062,650 I SEWER Jetter $175,000 lift station repair $30,000 $30,000 $30,000 $30,000 One-ton truck $30.000 $30,000 $30,000 Aiple lift station $15,000 Lily Lake lift station $15.000 Myrtle St. lift station $30.000 Public works facility design $50,000 Public works facility land $200,000 .TOTALSEWERFUND $340,000 $235,000 ' $60,000 : $30,000 I $30,000 01/27/97 3 DEPARTMENT & PROJECT 19991 1997 1998 2000 2001 PARKS Pick-up truck (replacement) $15,000 Push Mowers $1,800 . Weed Whips $400 In-field grooming machine $15,000 Wind screens for tennis courts $1,800 Basketball court - Staples $25,000 Play equip. (replace) - Sunrise $30,000 Overlay tar area - Ramsey $8,000 Privacy fence - Benson $3,000 Rebuild wall, Pioneer Park $185,000 Boardwalk, walking path Mckusick $50,000 Utility van (replacement) $24,000 Kubota and attachments (replacement) $27,000 Thatcher for sweeper (replacement) $2.100 Ball field lights - Bonse $30,000 New flower gardens, north & south ends $6,000 Rebuild monument - territorial prison site $15,000 Basketball court - Scholenberg $25,000 New horshoe pits - Northland $13,000 Ball field lights - Croixwood $40,000 Rebuild sidewalk - Lowell Park restrooms $1,500 Storage building for Parks dept. $20,000 Kubota and attachments (replacement) $26,000 Portable Generator (replacement) $3,200 . Lawn sweeper $21,000 Play equip. (replace) - Northland $15,000 Picnic shelter - Northland Park $20,000 Rebuild Willard St. steps $12,000 Rebuild Main St. steps $110,000 Pick-up truck (replacement) $28,000 Push mowers $2,100 Lawn tractor (replacement) $21,000 Fence basketball court - Benson $9,000 Rebuild hockey rink - Croixwood $11,000 Plow truck wi sander $50,000 Tractor loader (replacement) $48,000 Tree spade $21,000 Smithco sweeper $27,000 TOTAL PARKS FUND I I I I $335,000 i $203,600 ! $207,200 i $71,100 I $146,000 LILY LAKE Fence on ballfied backstop - Lily Lake $3,000 Picnic area & boardwalk - Lily Lake $20,000 Timers & Lighting - Lily Lake $5,000 . Winter encl. & heater - forks for skin loader $3,100 - -- ~. ------------. --. ----- ---_.~--_._- ---~-----_..- 01/27/97 4 DEPARTMEN1"i&P~OJEC1" 1997 Lily Lake. ctnd. .cnic shelter - Lily Lake play area y equip. (replace) - Lily Lake TOTAL LILY LAKE FUND I $31,100 I LIBRARY Paperback spinner Microfiche reader/printer Kid's catalogue Adaptive technology for ADA Computers Printers Telecommunications upgrade Office fumiture Office shelving ADA compliance Landscaping Signage $580 $2,200 $4,200 $500 $4,000 $1 ,000 $7,800 $700 $500 $3,000 $2.000 $1,000 Public access terminals/printers Software upgrades Computers Printers CD ROM workstations .DA compliance ffice furniture Adaptive technology for ADA Computers Printers Software upgrades CD ROM workstations ADA compliance Office furniture Public access terminals/printers Computers Printers Software upgrades Photocopier ADA compliance Microfilm reader/printer Lighting Improvements Furnishings, AV for Margaret Rivers Rm Office furniture Adaptive technology for ADA . Computers Printers Software upgrades 01/27/97 $20,000 $20,000 I $5,000 $1,000 $4,000 $1,000 $3.600 $3,000 $2,000 1998 $10,000 I $10,000 i $2,000 $4,000 $1 ,000 $1,000 $3,600 $3,000 $2.000 $5,000 $4,000 $1,000 $1,000 $7,500 $3,000 $7,500 $2,000 $5.000 $2,000 $01 I I 2001! $01 $2,000 $4,000 $1,000 $1,000 5 Library, ctnd. ADA compliance Office furniture i DEPARTII/IENX,& P~OJI:CT i TOTAL LIBRARY LAKE FUND I I $27,4801$19,600 I ~16,600 I $38~0001 $3,000 $2,00_ $13,00"" IGRANDTOTAI..OPERATIONS $1,077,8451 $1,164,6001 $664,650 I $1,20'1,7501 $525,000 : . . 01/27/97 6 CITY OF STILLWATER CAPITAL OUTLAY PROGRAM Potential Projects Annexation Area Improvements $500,000 1997 Street Improvement 2nd Str $1,000,000 Stoneridge/Johnson Ct. Storm Sewer $100,000 4th Street Ravine $150,000 Lily Lake Pump Station $100,000 Main Street Steps Repair $20,000 Levy Improvements $450,000 Environmental Clean Up $400,000 Speed Bumps $10,000 Ice Arena/Community Center $5,500,000 Annexation Area - Trunk $2,000,000 Public Works Facility $1,500,000 98th Street Imp. S. 1st St $500,000 Hwy 36 Frontage Impr $700,000 Prison Wall Repairs Phase I $200,000 Downtown Lighting $950,000 Elm Street Ravine $300,000 Curve Crest Mill Overlay $250,000 Industrial Park Lighting $30,000 Environmental Clean up $100,000 Sidewalk Rehabilitattion $60,000 cGolf $100,000 h Donation Pioneer Park $150,000 Construction Pioneer Park $150,000 Parking Ramps $1,500,000 1999 Street Improvements $1,000,000 Annexation Area Trunk $2,000,000 99 Sidewalk Rehabilitation $60,000 Hazel Street Ravine $100,000 Environmental Clean Up $100,000 Holcombe Sidewalk $40,000 Purchase Athletic Field from ISO $275,000 Purchase 30 acres/annexation area $600,000 New Library Branch $1,500,000 Armory $1,000,000 2000 Street Improvements $1,000,000 Annexation Area Trunk $1,000,000 2000 Sidewalk Rehab $60,000 Prison Wall Repairs Phase II $300,000 Environmental Clean Up $100,000 Lily Lake Storm Sewer $100,000 2001 Street Improvements $1,000,000 Annexation Area Trunk $1,000,000 2001 Sidewalk Rehab $60,000 nvironmental Clean Up $100,000 rth Hill sewer $3,000,000 build Lowell Park $6,000,000 Build park - Aiple property $800,000 Total $8,230,000 $8,490,000 $6,675,000 $2,560,000 $11,960,000 31-Jan-97 CITY OF STILLWATER CAPITAL OUTLAY PROGRAM Expenditure Summary Operations Potential Projects GRAND TOTAL Proposed Financing: Property Tax Service Charges TIF State/Federal Grants Special Assessments General Obligation Bonds Other 31-Jan-97 $1,077,845 $8,230,000 $9,307,845 $1,164,600 $8,490,000 $9,654,600 ..'/ ') 0 $664,650 $1,201,750 $6,675,000 $2,560,000 $7,339,650 $3,761,750 ~, . envf J~ V-, 0-u ~J~ l1 2001 $525,000 $11,960,000 $12,485,000 . . . 1 . . . ~ MElVIORANDUM TO: Mayor and City Council FROM: Diane Doblon, Finance Director ~~ J 'p y;.\\ 1 ~~ SVo\ ~ 3 \ ~ 'I. e"" -H r-q, ty\ e e, \) t- .~. q1 ~ ~, -' ~~(U '): SUBJECT: Capital Project Fund DATE: November 22, 1994 Back.oround e The City of Stillwater has a rather limited number of methods to raise money for various large projects, these being a tax lcvy on all property, special assessments to benelitted property and tax increment for selected parcels. 1be tax levy can be used tor any public purpose, but must be balanced by what the citizens arc willing to pay. The special assessment levy may be used to finance improvements with respect to the special assessment policy and state laws regarding benetit to the property. Tax increment has many specilic state laws as to how this can be spent and is only generated lor spccilic parcels with the intent of the City's policy to be redevelopment of the downtown. Analysis Other fuctors that need to be considered when deciding on how to finance projects are the current debt and the impact on taxes and the impact on the legal debt margin (as set by state statute). I am attaching some information regarding the calculation of the City's legal debt margin projected as of 2/2/95 and the property tax impact on various propt.->rtics with dillerent bond issue sizes and repayment schctlules to give you an idea of how much taxes would increase lor the various scenarios. Please be advisetl these are not my recommendations, but rather inlormation to help you in your decision- making process. Conclusion 1 have put together a list of projects with cost estimates that have been discussed at various times in the past, with a table identi(ying possible sources of funds. (Also, the City Council may have other projccts to add to the list.) The estimates are just that, "estimates" and are intended tor discussion purposes. Realistically, the City can't finance all thcse projects now and the City Council will need to prioritize the projects to dctermine how money will be spent. / JAN-30-97 THU 12:28 CITY OF STILLWATER FAX NO, 6124390456 P. 02 CITY OF STILLWATER CAPITAL OUTLAY PROGRAM Potential ProjeCt3 - 5o<<~( SOD If()O rJ..(J 5'0 3S- 'Iso ..e;- -e- ~ ODD 5' 'I ss- I -r~ L('Vf Proje'Ctfrt(e,~;":-- ':.... ....., ':~:':':";~~~S::':' ,,: '. .,.-: ',~::.:,r::M'~'~~Y~"" i9;1r<)fE:<pC)1alhlr~,,':;~:.~::-;':-:-::T~~L"-" 1 Reyenue ; '" .' . ,)-~:". :!:.;: ,":, , ': ," .:':': ;.'..( ~!\:),:i:jl::'jft:19"97.~)';;;:"::i';~~~ t\1t:~ 'i~,.' : :'~'g9F'r, "r~:rrf;'2~:;;:J4l' 'i:':200f_-=-=L~2I::b:'~ I A'.._.._.___..._.____._....._~__.__........~_....,....~+~t..........;.t.,;~__'_Jt..Uj~';W"-I"" ~.. _I..,.. ~ ..... I ~ .." ~.___~......_-w_ " . '! ~ iAn~exatlon Area Improvements $500,000: lP OD 97 Street Improvement 2nd Sr.r $1 ,ooo,oeo: 10 Siorerid;JeJJohnson ct. Storm Sewer $100,QCO /""'" 4:h Street Ravine $150,000: ~ 1.1 lily lake Pump Station $100,000: lI$' />lain S:raet Steps Repair $20,000: ;'0 le'ty Improvements 'ISO 000 $OOO,~()O. '{.~ Environment,,1 Clean Up I aLIoo,ooo! 0, 0 Speed Bumps SiD 000: 0 Ice Arena/Community Ce'1ter $5.500:000 i I, 51) 0 , .:2,175" Annexation Area - Trunk $2,000,000 Public Works Facilit); $1,500,000. 98lh Straetlmp, $, 1st $t $500,000 HlNy 36 Frontage lmpr $700,000 Prison Wall Repairs Phase I $200,000 Downtown lighting $950,000 Elm Street Ravine $300,000 Curve Crest Mill Overlay $250,000 Industrial Park Lighting $30,000 Environmental Clean up $100,000 Sidewalk Rehabilitatt,on $60,000 ,Disc Golf $100.000 'lV!atct1 Donation Pioneer Park $150,000 New Construction PlOn~er Park $150,oon Parkir:g Ramps $1,500,000 99 Street Imp. Annexation Area TrunK 99 Sidewalk Rehabiiitation Hazel Street Ravine Environmental Ckian Up Holcombe Sidewalk Purchase Athletic Field from ISD Purcha&G 30 acres/annexation area New Library Branch Armory $1,000,000 $2,000,000 560,000 $100,000 , $100,000 $40,000 $275,000 . $600,000 $1,500,000 $1.000,000 . 2000 Street Imp ,l\n"exation Area Trunk 2000 Sidewalk Rehab Prison Wall Repairs Phase II Environnental Clean Up Lily LaKe Storm Sewer $1.000,000, $1,000,000 $60,000 5300,000 $100,000 5100,000 2001 Streellmp An:lexation Area Trunk 200~ Sicewalk Rehab Environl'Tlental Clea:'1 Up North Hill sewer Rebuild L.owall Park Bu'ld park. Aiole prO:)erty $1,000,000 $1,000,000 $60,000 $100,000 $3,000,000 $6,000,000 $800,000 ~.;l)O 000 ; :r.9_~~. _. _n_n_-'--_,_. ~.._.._ _ ______.L,< .'~ naiooo;ii '::', $8~~.~..QQQ. L,~~ ;~~ 5\0.9.9.1.- ,$2.560,000: Ii;; $Jt;$'9.0:&!t~! Finan~inll Key: . 01/30/97 . . . LEGAL DEBT MARGIN As of February 2, 1997 Estimated Market Value Legal Debt Margin: Debt Limitation - 2% of estimated market value Total Bonded Debt Less: Improvement Bonds TIP Bonds Total Debt Applicable to Limitation Legal Debt Margin $23,645,000 ($6,175,000) ($9,925,000) ~ $639,460,800 $12,789,216 $7,545,000 $5,244,216 Estimated Market Value % Increase Homestead Residential $40,000 $50,000 $75,000 $100,000 $125,000 $150,000 $175,000 $200,000 $225,000 $250,000 $275,000 $300,000 Apartments (1-3 Units) $50,000 $75,000 $100,000 $200,000 Apartments (4+ Units) $100,000 $500,000 $750,000 $1,000,000 $2,500,000 Commercial/Industrial $50,000 $75,000 $100,000 $200,000 $500,000 $1,000,000 $2,500,000 1996/1997 Net Tax Capacity $400 $500 $700 $1,080 $1,280 $1,780 $2,280 $2,780 $3,280 $3,780 $4,280 $5,280 $1,150 $1,725 $2,300 $4,600 $3,400 $17,000 $25,500 $34,000 $85,000 $1,500 $2,250 $3,000 $7,600 $21,400 $44,400 $113,400 CITY OF STILLWATER, MINNESOTA COST OF VARIOUS BOND ISSUE OPTIONS IMPACT ON VARIOUS PROPERTIES Issue Size $1 000000 $1 000000 $5 000 000 $5 000 000 Schedule A -15 YRs. B - 20 YRs. C - 15 YRs. o - 20 YRs. Tax Rate 1.043% 0.887% 5.216% 4.437% . 3.019% 2.560% 15.079% 12.820% $4.17 $3.55 $20.86 $17.75 $5.22 $4.44 $26.08 $22.19 $7.30 $6.21 $36.51 $31.06 $11.26 $9.58 $56.33 $47.92 $13.35 $11.35 $66.76 $56.79 $18.57 $15.79 $92.84 $78.98 $23.78 $20.22 $118.92 $101.16 $29.00 $24.66 $145.00 $123.35 $34.21 $29.09 $171.08 $145.53 $39.43 $33.53 $197.16 $167.72 $44.64 $37.96 $223.24 $189.90 $55.07 $46.83 $275.40 $234.27 $11.99 $10.20 $59.98 $51.03 $17.99 $15.30 $89.98 $76.54 $23.99 $20.40 $119.97 $102.05 $47.98 $40.80 $239.94 $204.10 . $35.46 $30.16 $177.34 $150.86 $177.31 $150.79 $886.72 $754.29 $265.97 $226.19 $1,330.08 $1,131.43 $354.62 $301.58 $1,773.44 $1,508.58 $886.55 $753.95 $4,433.60 $3,771.45 $15.65 $13.30 $78.24 $66.56 $23.47 $19.96 $117.36 $99.83 $31.29 $26.61 $156.48 $133.11 $79.27 $67.41 $396.42 $337.21 $223.20 $189.82 $1,116.22 $949.52 $463.09 $393.83 $2,315.90 $1,970.03 $1,182.76 $1,005.86 $5,914.94 $5,031.56 Tax Rate based on 1996/97 Net Tax Capacity of: $9,625,501 . . , CITY OF STILL WATER CITY COUNCIL MEETING NO. 97-3 January 21, 1997 . SPECIAL MEETING 4:00 P.M. The Meeting was called to order by Acting Mayor Thole at 4:30 p.m. (waited for quorum) Present: Councilmembers Thole, Bealka, Zoller Absent: Councilmember Cummings, Mayor Kimble (Kimble arrived at 4:40 p.m.) Also Present: City Coordinator Kriesel City Attorney Magnuson Community Development Director Deblon City Engineer Eckles Finance Director Deblon City Clerk Weldon Consulting Engineer D. Moore Consulting Engineer Hahn Press: Julie Kink, The Courier Mike Marsnik, Stillwater Gazette . 1. Workshop: Utilities in annexation area City Engineer Eckles provided background information regarding various proposals for utilities. He noted developers, representatives of the Lily Lake Homeowners group and School District 834 were present. Consulting Engineer Moore presented various options for development of utilities as shown in the comprehensive sewer plan update. He distributed handouts showing the pros and cons of two options for sewer service to the annexation area: Gravity flow (north), and Alternate A (south). He requested Council direction. City Engineer Eckles stated the southern option was easier to implement quickly, but felt the northern gravity system was better in the long run due to less maintenance and lower total outlay costs. Lee Miller, Lily Lake Homeowners group, expressed concern that a route along the lake would 1) damage vegetation and tree cover and 2) a break could result in pollution of the lake. Daniel Herbst, Pemtom Land Co., questioned what upgrade costs had already been paid. . Motion by Councilmember Thole, seconded by Councilmember Zoller directing SEH to proceed with the development of the Gravity Flow North option for providing sewer service to the annexation area. All in favor. (Cummings absent) January 21, 1997 City Council Meeting No. 97-3 2. United Waste - yard waste proposal City Coordinator Kriesel presented information regarding proposal from United Waste for use of biodegradable paper bags for the disposal of yard waste. Vince Vanella, United Waste, showed Council the type of bag that would be used and explained it would be both environmentally sound and more economical than the current system. United Waste would provide the bags at no cost to City residents. Action taken at 7 p.m. meeting. Mayor Attest: City Clerk Recessed the meeting at 6 p.m. 2 . f . . . " . . . January 21, 1997 City Council Meeting No. 97-3 CITY OF STILL WATER CITY COUNCIL MEETING NO. 97-3 January 21, 1997 REGULAR MEETING 7:00 P.M. The Meeting was called to order by Mayor Kimble. Present: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Also present: City Coordinator Kriesel City Attorney Magnuson Finance Director Deblon Community Development Director Russell City Engineer Eckles Ed Cain, Legislative Associates City Clerk Morli Weldon Press: Mike Marsnik, Stillwater Gazette Julie Kink, The Courier APPROVAL OF MINUTES Motion by Councilmember Bealka, seconded by Councilmember Thole to approve the minutes of January 7, 1997, Regular and Recessed Meetings. P~TITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS Recognition of retiring Water Board Commissioner Mayor Kimble presented John Jewell with a resolution commending him for 9.5 years of service as a member to the Stillwater Board of Water Commissioners. Motion by Councilmember Bealka, seconded by Councilmember Thole, adopting Resolution 97-25: commending John Jewell for 9.5 years of service as a member to the Stillwater Board of Water Commissioners. All in favor. Ayes: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble Nays: None. OPEN FORUM Dan Herbst, Pemtom Land Co., referred to his January 21 memo to Council regarding the proposed agreement for reimbursement to the City for expenses incurred relating to planning, engineering, and environmental studies in the annexation area and requested reimbursement to the City be made by deferred assessment of the full annexation area. ., .) January 21, 1997 City Council Meeting No. 97-3 James Bradshaw stated he had already escrowed "up-front" costs and should be given credit for that amount when dividing the costs to be charged to the developers. ( Motion by Councilmember Thole, seconded by Councilmember Cummings directing staff to continue to study the issue of reimbursement to the City for expenses incurred relating to planning, engineering, and environmental studies in the annexation area and return with recommendations at February 4 meeting. All in favor. . CONSENT AGENDA * Motion by Councilmember Thole, seconded by Councilmember Zoller to approve consent agenda. All in favor. 1. Directing Payment of Bills. (Resolution No. 97-20) 2. Purchase of Base Station radio - Fire Department 3. Purchase of computer, scanner, and accessories - Fire Department 4. Purchase of file cabinet - Engineering Department 5. Tobacco License, Gerard Busman dba Tobacco City, 2040 Market Drive (Resolution No. 97-21) 6. Permanent employment of Diane Ward as secretary (Resolution No. 97-22) 7. Contractors License Renewals: Wallmaster Home Improvements; Suburban Lighting Inc.; Stocker Excavating Co.; 3M 8. Accepting Project and authorizing final payment to Bailey Construction - L.r. 310, 1995 Sidewalk Project (Resolution No. 97-23) 9. Accepting Project and authorizing final payment to Tower Asphalt - L.r. 312, 1995 Street Projects (Resolution No. 97-24) 10. Approving attendance at Clerks and Finance Officers conference - City Clerk 11. Accepting Project and authorizing final payment to Yolk Sewer and Water - L.r. 306, Highlands Sixth Addition (Resolution No. 97-26) 12. Purchase of computer and accessories - Planning Department 13. Approval of Service Agreement - Copy Duplicating Services 14. Application for MN lawful gambling premise permit, BPO Elks #179, Madcapper Saloon & Eatery (Resolution No. 97-27) . Taken out of order 3. Discussion of Oak Park Heights request to mediate bridge issue. Mayor Kimble noted that Mayor Schaaf, Oak Park Heights, and several other interested parties were in attendance. He explained Mayor Schaaf had requested the City consider passing a resolution acknowledging the request of Oak Park Heights and agreeing to participate in mediation as conducted by the Federal Mediation and Conciliation Service. Mayor Kimble cited several reasons why mediation would delay the construction of a new bridge and negatively impact the financing. He also stated the City had filed pleadings in the Federal Court asking for intervention in the bridge litigation. No action was taken. . 4 , . . . January 21, 1997 City Council Meeting No. 97-3 STAFF REPORTS Item No.3. Unfinished Business. taken at this time. The Mayor recessed the meeting at 8 p.m. Reconvened at 8:10 p.m. 1. Finance Director Finance Director Deblon reported that, as directed by Council, staff had researched the policy used by other cities for the treatment of "snowbirds" (residents that leave during the winter) regarding utility services. Staff contacted seven comparable sized cities in the area and found they all handled "snowbirds" in a similar manner for utility charges. No action taken. 2. Community Dev. Director Community Development Director Russell reported the Stillwater City and Town Joint Board will be meeting at the Stillwater Fire Department meeting room on Wednesday, January 19, 1997. 3. City Engineer City Engineer Eckles updated Council on the progress of the AUAR. 4. City Coordinator City Coordinator Kriesel summarized the information regarding the proposal from United Waste for use of biodegradable paper bags for the disposal of yard waste. Motion by Councilmember Thole, seconded by Councilmember Cummings first reading of ordinance amending Chapter 30 of the City Code entitled Garbage and Rubbish. (use of biodegradable bags for yard waste) Ayes: Councilmembers Bealka, Thole, Zoller, Cummings and Mayor Kimble Nays: None UNFINISHED BUSINESS 1. Update: St. Croix Valley Sports Complex Community Development Director Russell presented proposals from for survey and environmental services required as part of the project design and development process for the St. Croix Valley sports complex. Motion by Councilmember Thole, seconded by Councilmember Cummings accepting proposal from SEH for professional services for preparation ofEA W for proposed St. Croix Valley Sports Facility and directing staff to work with SEH to prepare portions of the EA W in-house. All in favor. 5 January 21, 1997 City Council Meeting No. 97-3 Motion by Councilmember Thole, seconded by Councilmember Cummings adopting Resolution 97-33 accepting proposal and approving entering into contract with Egan, Field & Nowak, Inc., for predesign survey and final plat for proposed St. Croix Valley Sports Complex. All in favor. ( Ayes: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble Nays: None. . Tim Stefan, architect for the proposed sports complex, presented the master plan for the site. He requested Council schedule a special meeting for a workshop to discuss budget and design issues. Council set a special meeting for 7 p.m. Tuesday, January 28,1997, to hold a workshop to discuss the proposed St. Croix Valley Sports Complex. 2. Possible appointment to Water Board Three applications were received for the vacancy created by the retirement of John Jewell. The appointment would be for the unexpired portion ofthe term ending June 30, 1999. Motion by Councilmember Bealka, seconded by Councilmember Zoller appointing Dennis Yon to the Stillwater Water Board. Motion failed. Ayes: Councilmembers Bealka and Zoller Nays: Councilmembers Cummings, Thole and Mayor Kimble Motion by Councilmember Cummings, seconded by Councilmember Thole adopting Resolution 97-28 appointing Gary Funke to the Stillwater Water Board for a term to expire June 30, 1999. . Ayes: Councilmembers Cummings, Thole and Mayor Kimble Nays: Councilmember Bealka and Zoller NEW BUSINESS 1. Transfer of On-sale Liquor License & Tobacco License - JEMA Pub, Inc., dba Wildriver/Orleans Cafe Motion by Councilmember Thole, seconded by Councilmember Zoller adopting Resolution 97-29 approving license to sell tobacco products at retail to JEMA Pub, Inc. dba Wildriver/Orleans Cafe. Ayes: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble Nays: None. Motion by Councilmember Cummings, seconded by Councilmember Thole adopting Resolution 97-30 approving on-sale liquor license to JEMA Pub, Inc. dba Wildriver/Orleans Cafe. Ayes: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble Nays: None. . 6 \ . . . January 21, 1997 City Council Meeting No. 97-3 2. Reapportionment of Assessments - L.I. 251 - Parcels #9033-2125 (Parcel A) #9033-2120 (Parcel B) Motion by Councilmember Cummings, seconded by Councilmember Thole adopting Resolution 97-31 approving reapportionment of assessments for L.I. 251 for Parcels #9033-2125 (Parcel A) #9033-2120 (Parcel B). Ayes: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble Nays: None. 3. 1996 Transfers of funds Finance Director Deblon recommended the transfer of funds from the Dutch Elm Fund to cover deficits in the following funds: Special Events, Middle River, Parks. Motion by Councilmember Thole, seconded by Councilmember Bealka approving transfer of funds from the Dutch Elm Fund to the following funds: Special Events, Middle River, Parks. All in favor. 4. Employee Assistance Program Motion by Councilmember Thole, seconded by Councilmember Zoller adopting Resolution 97-32 approving contract with Sand Creek Group, Ltd, to provide Employee Assistance Program. Ayes: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble Nays: None. STAFF REPORTS (continued) Councilmember Thole requested Council reconsider, based on concerns expressed by Dan Herbst during open forum, the decision to direct SEH to proceed with the northern gravity flow option for utilities to the annexation area. He suggested temporarily putting the project on hold. Motion by Councilmember Thole, seconded by Councilmember Bealka directing staff to notify SEH not to proceed with further work on the northern gravity flow option for utilities to the annexation area until further notice. All in favor. Councilmember Cummings noted the City of Stillwater Chamber of Commerce is taking reservations for "A Gathering Under the Blue Moon" Council members are to contact City Coordinator if interested in attending. Councilmember Bealka expressed concerns regarding lack of snow removal on sidewalks near the Ann Bodlovick Apartments and senior center. Council directed the City Coordinator contact the property manager and the HRA to remind them it is the abutting property owners responsibility to clear sidewalks of snow. 7 January 21, 1997 City Council Meeting No. 97-3 ( ADJOURNMENT: Motion by Councilmember Thole, seconded by Councilmember Bealka to adjourn to executive session at 9 p.m. All in favor. . Mayor Attest: City Clerk Resolution 97-20: Directing Payment of Bills. Resolution 97-21: Tobacco License, Gerard Busman dba Tobacco City, 2040 Market Drive. Resolution 97-22: Permanent employment of Diane Ward as secretary. Resolution 97-23: Accepting Project and authorizing final payment to Bailey Construction - L.T. 310, 1995 Sidewalk Project. Resolution 97-24: Accepting Project and authorizing final payment to Tower Asphalt - L.T. 312, 1995 Street Projects. Resolution 97-25: Commending John Jewell for 9.5 years of service as a member to the Stillwater Board of Water Commissioners. Resolution 97-26: Accepting Project and authorizing final payment to Volk Sewer and Water - L.T. 306, Highlands Sixth Addition. . Resolution 97-27: Application for MN lawful gambling premise permit, BPO Elks #179, Madcapper Saloon & Eatery. Resolution 97-28: Appointing Gary Funke to the Stillwater Water Board for a term to expire June 30, 1999. Resolution 97-29: Approving license to sell tobacco products at retail to JEMA Pub, Inc. dba Wildriver/Orleans Cafe. Resolution 97-30: Approving on-sale liquor license to JEMA Pub, Inc. dba Wildriver/Orleans Cafe. Resolution 97-31: Approving reapportionment of assessments - L.T. 251 - Parcels #9033-2125 (Parcel A) #9033-2120 (Parcel B). Resolution 97-32: Approving contract with Sand Creek Group, Ltd, to provide Employee Assistance Program. Resolution 97-33: Accepting proposal and approving entering into contract with Egan, Field & Nowak, Inc., for predesign survey and final plat for proposed St. Croix Valley Sports Complex. . 8 , . . . r-.1EMORANDUM TO: Mayor and Council FR: City Coordinator RE: Request to reduce/remove assessments DA: January 3G, 1997 Discussion: Accompanying this memo is a letter from Bruce and Connie Shalles requesting that the City reduce or remove the assessments on plat parcel # 9028-2320 (see attached map). The assessments were levied for LI 284 (Myrtle Street Drainage project) and LI 3G7 (Myrtle Street Re- Hab project). No assessment appeals were filed at the time the assessments were levied. The assessment history is as follows: Original Assessment $1352.56 3343.92 LI 284 LI 307 Amount Certified Principal Interest $405.78 $270.28 668.78 532.84 Total $ 676.06 1201.62 Totals $4696.48 $107456 $803.12 $1877.68 In summary the assessment balance would be the amount certified to the County for collection, which is $1877.68 and the balance carried by the City, which is $3621.92 ($4696.48 - 1074.56) for a total of $5499.60 (plus penalties and interest for non-payment of the assessments). Incidentally, the parcel ofland that lies to the south of MyrtIe street, and which is the larger parcel has a storm sewer pipe and an outlet for the drainage system for this area on the parceL This request is somewhat difierent from the other types of requests the City receives regarding assessments in that the request is being made from a non-property owner and the parcel is not a tax-forfeited parceL Normally a request for assessment reduction is made when a parcel ofland has actually been forfeited. Another unusual aspect of this request is that the parcel in question is actually two parcels because it is split by Myrtle Street. Given the dimensions of the lot and the tact that the parcel(s) by themselves are unbuildabIe it would appear that the parcels will eventually become tax-torfeit (the assessments and taxes have not been paid for two years). Hmvever, statTwould recommend that the city not make any adjustments to the assessments at this time. If the parcels become tax forfeit in the future then the council can consider adjustments tif any) at the re-assessment hearing that would have to take place in order to reinstate the assessments. Further. if the parcels did become tax forfeit the City would probably want to acquire the parcel lying south of Myrtle Street because of the storm water Utilities that exist on the property. Une option the Council may \vant to consider is the reapportionment of the assessments to apportion the assessments to the two parcels (i.e., as if they \vere two separate parcels). I believe this would require a subdivision of the property (which would result in the assignment of separate parcel numbers for each parcel). This would then allow the Shalles to negotiate the purchase of the property from the current owners. However, I would suggest that the assessments be required to be paid (or at least not reduced at this time). Recommendation: Council consider reapportionment of assessments for parcel # 9028-2320 with no reduction of assessments. 11~ t . . . . . . January 21, 1997 Dear Mayor Kimble and City Council Members, We are currently persuing the possibility of purchasing land adjacent to the property we currently own and live on here in Stillwater. The properties in question are identified on the attached city map. We own land parcel ~9028-2600 and wish to purchase parcel #9028-2320. As you review this map you will notice the parcel of land, #9028-2320, is split north and south of Myrtle Street. On the North side the land is classified as unbuildable as is the South side because it is a Ravine. Both pieces of land together have a current property tax value of $100.00 which has a city tax of $2.68 a year. After reaching the current owner, Mr. Dave Noland, we've learned that the property was purchased by him and a partner in 1973 as forfieted land (see attached document.) In 1995, the land was assessed for nearly $4,000 for a Storm Sewer System, project #80284 and for Myrtle Street Pavement Rehab, Project ~80307. This appears to be an unusually large assessment for land that is not lived on, nor as indicated to us cannot be. I have spent a great deal of time talking and visiting with several city officers and based on these discussions we are asking for the assessments to be dropped. Currently the taxes and assessments are unpaid and a portion delinquent. We believe Mr. Noland's intent is to let the property go back to forteiture state. On November 14, 1996, I met with Klayton Eckles, city engineer. He provided me with the city map. He said he thought it possible to get the assessment reduced or removed. He did indicate, however, that Mr. Noland had the opportunity to request removal/reduction prior to assessments taking place, this did not happen. Klayton further directed me to Nile Kriesel, city coordinator. On November 26, 1996, I spoke with Mr. Kriesel and we discussed the assessment removal possibilties. Nile indicated an assessment cannot exceed the vaLUE OF THE LAND. Again this land is valued at $100.00. 2- . I also spoke with Al Zepper, building permits, who con~irmed the land was not buildable and was taxed on that basis. He also mentioned there is a city ordinance that prohibits building in a ravine. He mentioned that since there was no home on the land, nor could a home be built there, that relief could be given for the assessment. Again, assessments shoulc not apply to unbuildable land. We would like to continue our plan to purchase this land however, the purchase is contingent on our getting relief of this assess- ment. We've been told by all of the above that relief can only come from the city council decision. I urge you to review this request and we are hopeful you too will agree these assessments should be removed. This land has no value to anyone but to my husband and myself. That value is only because our property line falls partially into the wooded area of the north side of the land. We have cleaned, groomed and cleaned the sidewalb infront of these woods since we moved here in May, 1995. If we den't do this, no one would. We love Stillwater and are in a renovation of the 1890 home ~e purchased in '95. The wooded lot needs care and we'c like to continue this process but more intently if it were ours. Myrtle Street is a high traffic area yet this small section of woods reminds us that even though we are the inner city, there's still a part of the land remaining untouched and left as it was yeac' ago. We would always like these woods to remain that way. . We asks that you take our request into consideration and would like the opportunity to present our case to the council at its next council meeting, should this be necessary. We can be reached at the following numbers: Connie Shalles - 575-5635 (work) Eruce and Connie Shalles (after 4:30 - 351-7119 (home) Thanks for your time and considerations. l5incerely, ~/{-<-- ~-'7/L/ &~u::e- ~~ Bruce and Connie Shalles 424 Myrtle St. W. Stillwater, MN 55082 . e . . - " ...;. r. )11- /) 7't l- 51l Furm l)7U ~~1. 'S(}~~I! J.p,r .,,,.: b1 .l-t'.:ar Q"1 a. .!..r. I STATE OF HIUESOTA DEPARTHEHi OF TAXATIOH COHVEYAHCE OF FORFEITED LAHDS ~:'}-- I~sllr.d IUU'SlIAnt. to MlnnoRotn StRtutes, Sec.tlt)ns :.'!!-i2.01 to 2R~.1~, IncllJ91Ye~ 1111S 1~llr:l\nJlll':, l!nde thl. 2Sth dny nr Nav StAt.e or Wlnnp.JIOnLI\, ":'10 pnrt.y or the first J'uu'l, Mil Dll\.O rIolnnd ~nc ~. E. SCl-,1'rr1::l~l-,w.... as iClir1t te,...a.......~ a.n-:i !1"t nc: tp.,~..,t~ i", ,.."".....n'P"l J 1023.-, hp. tWCf:n the "?}'Io-~. or the CO\1nt)" or par t, ~.I1'Sr:SSr:r!:: M; I"'I,,~~....,+:'I r.flrtl~.S:~'o r t.hl1 second ":;~7i- nnd State or l\,tJ.:m.:.\:i, th~ lnlul horelnftrLcr tI'~st'rlbcuf h.!lving been duly forroL led t.o the St._~~2..,~f I.llnnr.sotll. rOf' the nnnJ1sy...ent or tftxP.~. .AR sold under UU! provisions of lUnnesota SttLt.ULCS, Sect;"fons :2B2~Ol to ~.1::. lnclll~ly~. to thl' f'l"rtle" or the !\Qcnnd part., a~ Joint It:nMt.s and not as t.en'antl" In COMmon, and, :~~: "'fRnE^~. lhf' !il\ld pl\rtl~~ or the ~ecnnd part huve pa.1d 1n 1\111 the p"Jl'"chasc pl"i.~~~r .<;nlc.1 1l1l\c! fti'ld havp Otll("l...t51~ "Illy comptll!u ..ilh lhf!' condit1onsorsald sAle and arc ent1tlp.d tc'~~ approprlat.e eonvcYIlncr. lh:or'~Or, _.:.... - so....., nU-:ro:F'OIU':, the St.ALP. or lIlnnc!'Iota, pursuant t.) ~llld laws, and In const,~;.:;:;.t1on or the preml!11C:\, 110('5 tH~rph~' J;ranl, bftrgl\ln, 5\!11 GnU convey unlo the !\4iu parties of tht:!"~:5;~c:ont1 pltrt as Joint l('nl1"t~ IUII1 nol ft!\ lenRnt~ tn C:Olllmnn, their ft!lOslgns, the slIrvl\"ol'" or Sl\ld pa.J:tJ.es, ftnd the heirs Nld n.~..I,l:.ns or th~ ~ur\'i\"or, Forpvpr, t.1lt" rollowlnR descrIbed land I)"tng a~~~'lng In the Count~' or _-.ii':...s.h.;,,:""....... , and SfAtP. of !r.IlnnesotA~ described as rollo'ls, l~';~lt: ,-.',:_- P't N~' of 3::: .:!~ ;::: of .::i~..r~, S~c~iO:l 2~, TCft71S!:i~ JO, Ra:1~t1 20, ":io Beg. at a point on tho E.;st linEll -.-hc:"e t.he l:\):-th :ino ~:... :.:t:":l~ St. _ ~~.~~~sc~:z thence ~;f!~t along the ;';orth l:..no o~ !~j":-~!.o S. :'0: po:.n~ .0,-.1 :"~At. L..'1~~~'IJ~ .::.~s:. line of: i'..ur:.et St. thonco liort.:: to :!. oo:.nt .:;.~:\s 120.;;6 fee':. Sou:.h of: ::'J":" line the:1Co E.:l~t to bog. c.l~o oog. on t~c ~O'.ltlt lL"1o t.ho=-~o!' 75 i"cet. -_ii:st ~! ." 'the East lir.o of ::"'l:":-:.at t~c:lce !;orth ~ :,ho S:Juth li.."'le ~: Z-:j-rtlo St. ~l.t.~~!':co !'ly alor.c t~o .3ou~h 1i:.e of :'~~le ~t. to .:: ?:J;:1~. )5. ~ :cet. :';'ljP !'ro::"-~hc ~'Jf~~~ line of 6th ~t. thenco 5ou~h t~ South l~~o of ~nid tr~ct thenco W~st-to?bn~. O!":.ginAl ;own ~:)...... C:.t.l of Stil1\o:~t&r. '_-...~ oJ e:cPl"lln,:: "'"I r""""'I'''\'lflr, to thr ......."1 !l'tllt!". And .I"f~r"l rlfoht.... ,,~ J'rnvld~.1 b" III.. In lr\l~t. rur thp :'Axlng c11~lrl~t.s conc:en'~d~':O; Ill! =1.If:'l"nls II -:...... m fl.\\"r: .\.'\n Tn 1I0UJ nil-: S.Ua.:. tO~"lh~r _I th ....11 lhf' heredllll.l'u:-nt5 And Ilppurtenll."1:t!s thcreunttJ b~lnnr,lnl:. or In ftoy..,... Af'iH'rr"lnln~. to the- !\l\ld p"rtle~ or the seeond part. thel~:-.SSlgns, t.he !\urv1,"or nf" 5~1,1 p"r(.le,.~ and thp h,-1rs and aS51~ns ur the S.lrv1\"o:-, ForC""C1", Ule saId ral'lr"tl"":i or the second pArl tl\kln,:: 1\,. Jotnt tf"nAl1t.5 ..nri not 11.5 tf"n^nts 1n cOl'Gmon. ~o de.:d ta..x.:-.111 Le J'I:'~'l\bl~ on lh 15 enn'w'p,"""C'",,. :~ ~ IS n:STIYOSY "'IU'lU,nF. tll... SI.IILI:" or lUnnesot.a hAS ('6used thl5 c1l"ert to be execlIt.eCl.:in Its nat:1t! 1n lh,. Cl t~. or ~I.. rAul. County or RNI'I5t.')' n:"l,1 Stille or Wl.,n~sotA, the c1t\r and )"ear rIrst-;tiho\'t! w:-l tten. ~.~$ I n rre~pn,'~ n r: '~'::l- STATE OF' ~IlNNESOTA .~:~ ARTHUR C. ROE~.IER ,IE- !"~',',t Commissioner of X;..x:uion ,".:' f-;y!,-. U....,.~ (.1.( (:.. f~~!;., < '. C:--. :^""--'--' ;) / : - -, / -- ~~,_ ., r-. " \ /. .." STAn: 0(' lC1SSF"OT,1 } ... _ ~ ~,;':;r COlin t). II r' IlAm:'Oe)' ..' ',. On Ihis--151L- doy o! ~'!",': , 19.2J.., b~(~t~ mc pc,"olloll;' nppcarcd ARTHUR C. RGi::;IER. Commissioner of Taxallon of the State or I.linncoota, to me known to be the person who executed the foregoing con\'eyance in behalf of the Sl:lt~ of Minncsc,tn and acknowledged th.lt he executed the same ;15 the free ;1Ct nnd deed of SOlid st~le pur~uant to the Slnlute~ in such c"'sc m~de and provided, .-~.z:~~' , . f,< . " .' ~:~, ',' THIS IHSTRUME.HT WAS DRAFTED BY ARTHUR C. ROEMER COI.!l,\ISSIONER OF TAXATION '';: ST. PAUI:;'.MINNESOTA S5145 .J I ." /. //j'.-/_~~~.. ..,.~;- ." ''''''''J."../.J.. ..~..Jr x.u.uuu:.:. ..'~ ..... ........9 "--.J ".:..-,. .~,~.'.',f..:-~,~.~.~. ,",:~'>.~~:~':;('.. ,""~. t - ....::f...~ t-..; :1 '-",.::.:.... ;_1 I.'"' ]~7.-;..r.- " ~ "':v-r:.........,., ""f''''~:~ :"~:~:':!-~j;I:~!'~";';'."i'.~--:~'t. . .r;. '. . .~. :p~ - - . . LIST OF BILLS EXHIBIT "A" TO RESOLUTION 97-34 Ameridata AMM Amotek/Lusa Bailey Construction Board of Water Commissioners BWBR Cargill Salt eatce Comm. Vol. Svcs. & Viking Const. Conrad Mechanical Contractors Croix Oil Crysteel Desch, Mark and Gloria D. J. Supply Ecolab Ecoprint Express Photo Franklin Quest George W. Olsen Construction Gopher Bearing Gopher State One Call Grazzini Brothers Hanson, Erik Honeywell Industrial Door I.c.s.a. Johnson, Ronald Junker Sanitation Junker Sanitation J. P. Cook Company Kellington Construction, Inc. Kriesel, Nile L.akeland Ford Company L,andscape Architecture Magnuson, David Met Council Metro Electric Construction Midwest Gang Investigators Minnesota Bookstore Motorola Mulcahy, Inc. M. J. Raleigh Trucking National Fire Protection Assn. Ness, George Northland Concrete & Masonry On-Site Sanitation OPM Information Systems Premier lift Products Reliable Roof-Tech Printer Dues Chairs L. I. 310 Spec. AssessmentlTax Settlement City Hall Project Salt Brakes/Motors Partial TIF Payment City Hall Project Oil Cylinder/Auger/Bearings Parking Lease/Maintenance Chain Hooks Pest Removal Flyers Photo Developing Planner Refill City Hall Project Parts/Supplies December Calls City Hall Project Beaver Trapping Security System City Hall Project Dues Toner Cartridge January Payment Garbage Bags Sold Dog Tags City Hall Project Meals/Housing/Mileage Switch Assembly Subscription Legal Services Sewer Service City Hall Project Class Registration Law Books/Statutes Service Agreements City HaJJ Project Snow Hauling Dues Computer City Hall Project Unit Rental/Service Computer City Hall Project Signature Stamp City Hall Project 292.88 3,985.00 23,441.25 2,390.83 591.48 3,491.60 869.46 654.10 107,486.00 18,848.00 724.89 1,945.26 742.30 165.93 219.36 40.58 31.63 62.36 44,443.00 828.06 44.00 6,555.00 245.00 389.79 2,497.00 195.00 95.83 91,000.00 431.25 49.91 7,721.00 275.94 34.05 84.00 12,611.71 91,517.00 15,354.00 150.00 197.87 284.30 19.000.00 3,276.00 95.00 1,575.00 14,820.00 12.66 2,594.98 2,375.00 26.25 16,368.00 Rose Floral SEH Shilts, Cindy Snyder Drug Stender. Jeffrey , Stillwater Motors St. Joseph Equipment Tower Asphalt use University of MN Valley Auto Valley Paving Valley Trophy Viking Office Products Volk Sewer and Water Wardell, Leslie Warning Lites Wasche Interiors Wash. Co. Surveyor Weldon, Morti W. L. Hall Ziegler Corp. ADDENDUM AT&T AT&T Wireless Bechtold, Reed Bergren, Karen Best Western Kelly Inn Burmaster, Russell Harrison, Sharon Howe, Gary Legislative Associates MN Chiefs of Police Ed. Fndn. Minnesota Comm. Policing Inst. Northwestern Tire NSP Stillwater Designs Watson. Dennis Weber, Jim Flowers Consultant Services Chapter Meeting Cat Food T apes/Batteries/Film/Camera Mirror Parts L. I. 312 Lumber Workshop Parts L. /. 295 Plaque Misc. Office Products Highlands 6th Addition D.A.R.E. Supplies Barricade City Hall Project Maps MCFOA Certification City Hall Project Parts Phones/Long Distance Cellular Phones Truck Rental MLK Observance Supplies Conference Lodging Janitorial Services Bookshelves/Phone Cord/Supp/ie Grading Deposit Refund Consultant Services Conference Registration Class Registrations Tires/Repairs Gas/Electric Desk/Hutch/File Cabinet Computer Programming Haul Snow Total Due: Adopted by the City Council this 4th Day of February, 1997. APPROVED FOR PAYMENT .--. _. '---. --"-.. ---..---- -'-..--. ~-~..- _... ,- - 4___~_ "_ 35.00 14,681.90 15.00 1.47 131 .06 75. 122. 10.843.20 113.65 37.00 174.20 48,631.26 28.06 291.36 13,085.03 47.84 105.44 1,494.00 47.93 25.00 789.00 600.11 35.64 129.63 4,427.00 35.6. 448.2 940.00 140.25 1,500.00 7,575.00 470.00 88.00 2,217.98 10,744.05 825.00 810.00 "__ 7.830.0Q. ,=-"6~?21 :~?". . e . . STAFF REQUEST ITEM DEPARTMENT Planning MEETING DATE February 4. 1997 DESCRIPTION OF REQUEST (Briefly outline what the request is) Request to purchase the following items: Upgrade 486 Computer with: Creative Blaster 8X Kit Sound Blaster 16 PNP Card Lab Tec CS - 600 $159.99 99.99 29.99 Total $300.00 + tax FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) The above item is budgeted for in the 1997 budget ADDITIONAL INFORMATION ATTACHED YES NO X ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. SUBMITTED BY ~).l..tl .:u"t \f~~ DATE 1-27 -97 No. $40.00 97-5 GENERAL CORPORATE LICENSE STATE OF MINNESOTA City of Stillwater County of Washington WHEREAS, Lennon Excavting Inc. has paid the sum of Forty and 00/1 OOs Dollars to the Treasurer of said City as required by the Ordinances of said City and complied with all the requirements of said Ordinances necessary for obtaining this licenses. NOW, THEREFORE, By order of the City Council, and by virtue hereof, the said Lennon Excavating Inc., PO Box 18190, West St. Paul, MN 55188 is hereby licensed and authorized to Excavtors for the period of one year starting January 21, 1997 and ending January 21, 1998 subject to all the conditions and provisions of said Ordinances. Given under my hand and the corporate seal of the City of Stillwater this 4th day of February A.D. 1997. Attest: Mayor: /1/ e . . , \ . . . To: Mayor and City Council From: Sue Fitzgerald Date: February 4, 1997 MEMORANDUM Re: Certified Local Government Grant Request for approval of the fifth grant for the architectural study of Dutchtown District. The project is part of the implementation of the preservation planning process established by the Heritage Preservation Commission. 1. Applicant: City of Stillwater " J" Minnesota Historical Society Application Form Certified Local Government 10% Pass Through Funds . 5. Fiscal Officer: Name of City 214 North 4th Street Diane Deblon Name Street Address Stillwater. MN City 55082 Zip 216 North Fourth Street Street Address Stillwater City l'v'tN 55082 Zip 2. CLG Certification Date: 1 / 88 3. Authorized Official: Si~# Jav Kimble Print Name (612) 439-6121 Telephone Number 4. Project Diredor: Sue Fitz!Zerald Name 216 North Fourth Street Street Address Stillwater City (612) 439-6121 Telephone Number 6. Heritage Preservation Commission Chair: 1 / 14 / 97 Date Bob Kimbrel Name . 216 North Fourth Street Street Address Title Stillwater City MN 55082 Zip 7. Project Duration: 10 -1 -97 to 7 -31 -98 8. Budget Summary (doUar amount) Applicant Match: $ 7. 140 Federal Funds: $ 4.500 Total Budget $ 11.640 rvlN 55082 Zip _9. Brief Project Description: The project consists of a survey and evaluation of the Dutchtown District in the City of Stillwater. The project is part of the implementation of the preservation planning process established. by the Heritage Preservation Commission. ~ - 1 , . (1] '0 ~ ~I ~ ~j o LO ('oJ ~j .-.. W - A STAFF REQUEST ITEM ~EP ARTMENT EA//ql /yr;F-;z! Nt? MEETING DATE z/q /97 DESCRIPTION OF REQUEST (Brieny outline what the request is) C <S I~ ~;VL..., / N6E./2/1JL.., Pt:.-e'T'7lEIZ we l!.t5LI6.v€..D C) UO'lC"S rap A4 /-/ 6t<.J~7T f)r}C-/t::-/hU:;; , XE/2L.~~ I ;J,vl) (fAt- ~7c;v1/~ THEV NE/2G AI20lJ/\.N:J 77+'::::: ~CCO ' l2AAK..-:-&; , /dr:. - lIeuvt..E-r PA-c::..ILA126 PLbfTc:;i/2. '8e,,-r" Fi ';.:;, c:?t-ll2- &).)&1 I f'Je&r2./~ Nt!i:)/)~ tP&t~ rC.-~ : -- CD? I frJAb/.}.1bJ 5y'~r6/N.s - 39 h3. ~ ~4D,/<:"Ai''' E/V6/;VGE:i-u~ .:fV'?TEA,S - "57 z.z.. J ..!:iZ Dc.l-l vG,2.,t/ A- tJ D ""5~r up -JJ 2:5')' 00 .::5ni FF I2Ec:..c rn t;; N b.~ 'ii, /Zt::.HIf:;,..;: ~p 7rlE. H P P(,.,Uf relz, r1? /)n~J {Jr1l) 1~IP E:.AJb/~'/A-Y _. .:SY~/c/)15 Fo/2- r.cr"nL- Pi?,) L6 ~,;:= , .!! oiJ.loD 7 ~ . FIN ANC tAL IMP A CT t~neflY outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) I qq7 a;D~Gr IN~-'J)E:/) :113S-0o Pb,z- Fl-a77l5Z- ADDITIONAL INFORMATION A IT ACHED YES i NO_ ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO TIffi CITY CLERK A MINUvfU1Yl OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARL Y SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL W.TERIAL PACKET. SUBMITTED BY -;liT) (lJo~/2-c:.. DATE ~~ l~tlrcN &c..~ s. 2/2-8/9 7 \ . JHr'~ 2'3 J '37 12 :::~bP}l __up; 2/Z--- -- . January 29, 1997 Tim Moore City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Dear Tim: Thanks for your time on the phone. Following is the pricing you requested on plotters. Item Q!! Description List ~~ Hewlett Pack3rd 350C Design Jet Plotter 53.495 .. Color lnkjet - 300 dpi * E size .. 4MB Ram expandable to 36MB Ram ... Sheet feed $3,000 2 Optional roll fe<:d and legs kit $545 $495 Tax $227.18 Total $3,722.18 . This quote is vaild for thirty days and does not include shipping. Please call if you have any questions. Regards, &tf2;/ ~!&f Carol Hackel . fTAX I Da te I /e::zl' /97 I Number of eages including cover sheet / TO: ,.-7' . -; / / --~---:> (,L..-- L-",/ ~v~ '--r?/ '1-70-e.. /j: ,td - FROM: Shelly Balder COP Imaging Systems, Inc An IKON Office Solutions Company Phone k/ ,-J 9 - ~ /,;2-/ FaxPhone ~ b C - ) L/52 Phone 861-0548 Fax Phone 861-0704 I CC: EMARKS: n Urgent cJLL-"J.-e.- ~ "ti For your review o Reply ASAP o Please Comment r--2. / '{J / /? / ?-t---2-- {/ t1 ?~ rI? r\ J?cJe- ~(/rz...- :I,d- //,)/;0-, - ~L-,h ,e..kL ~Z~~ & ~ / (./'.!-e ;J ~-'L--~-:L-T. ~ -$ ,_:J /97 ()?' 49 y. ()IJ -# 7'-~~ r ~.b-~/~ ,3 ~ 9 cP. ,e,,,, 47 2 t-/t). '- 'iO-c;> ?7 . / -/- <.-'" /"~ d. .~i' /_~. " ~ n../ l- t-'"7 ~.~ Pi) ./ (/ / ---~ 1. P <-,:.7 9 &. __::J. .37 Ui ,/;? {.: t,.C,.. '(7 I . f) (/r:..~t!..<J---7/ ~j J? C&t/'C, ~2.-rz-r ~-(. (,~<-<!-f!.- (~ t7-/~ . -- STAFF REQUEST ITEM DEPARTMENT DJ.&,/"v~'/uG"J NfEETIN"G DATE Z/4/9? DESCRIPTION OF REQUEST (Brieny outline what the request is) '5" .' DJLAL'-'~ 10~/"- F/u5 r~;4,v , I-! ?">}'-OG/G, tJ 752- ~e;~ m I Ai AJ~~)4 R:-, .1...( 6 FINANCIAL 11vlP ACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) -- ~- JCJCJ 7 fj;'uJbc;., 1,uC-I-Uve..D /J;cN6'y k,e. ~)/~7en'1 S - ' l-/u~'U ADDITIONAL INFORMATION A IT ACHED YES NO ,/( ALL COUNCIL REQUEST ITEMS MUST BE SUBMIITED TO THE CITY CLERK A MIN1MUM OF FIVE WORKING DAYS PRIOR TO TIrE NEXT REGUlARl Y SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET SUBNlITTED BY '1i;"1 ,1-1 C.c> dc:.' DATE /12-6/7 '7 n,Jl- /L1....J4.Y /Z)N ~S \ . . . LG220 Rev06/96 Minnesota Lawful Gambling Application for Authorization for an Exemption from Lawful Gambling License For Soard Use Only Fee Paid Check # Initals Date Reed . Organization Name 5t 00(x CO-rholle Street G2} 5. Ihl/d St 5ifllwOrer- Name of Chief Executive Officer of organization (CEO) First Name Last Name 5:hoO \ City State Previous lawful gambling exemption number x- gJD31 Zip Code '2 W5fO Daytime Phone number of CEO County MN '-J ~1"2) L~3q -li400 Daytime Phone Number of Treasurer I~en "'",'"<,,-"::,.,.i.,,:,::::',,;:!.::"::-."'" Check the box that indicates the type of proof attached to this application by your organization: D IRS letter indicating income tax exempt status D Certificate of good standing from the Minnesota Secretary of State's office D A charter showing you're an affiliate of a parent nonprofit organization Proof previously submitted and on file with the Gambling Control Board ."",.tt€~;;:;g<;~:g:~~,~:,{~;.:~,~aDlza'tTon Check the box below which best describes your organization D Fraternal D Veterans .,@ Religious D Other nonprofit 1?~~~(l~tfJj~li~11g~6rinat[?Il} .. Name of Establishment where gambling activity will be conducted 5t Maru' r!"5h Cent Street City State Zip Code County 433 S. ,5-th 5t 6tlllv\f Ter MN Date(s) of activity (for raffles. indicate the date of the drawing) b \N5rotn v A ((I 2CO Iqq- Check the box or boxes which indicate the type of gambling activity your organization will be conducting D "Singo ~ Raffles D "Paddlewheels D *Pull-tabs D *Tipboards "Equipment for these activities must be obtained from a licensed distributor Be sure the Local Unit of Government and the CEO of your organization sign the reverse side of this application. For Board Use Only Date & Initials of Specialist L L '8~8 a41 ~q pa^!a:JaJ Ua4M UOn8WJOjUl :J!lqnd awo:Jaq II!M WJOj S!41 uo ~Iddns no~ le41 uOlleWJOju! a4l jO 1I'tf 'sa!l!^!pe 6u!lqwe6 InJMel 6U!WaM6 salnJ pue sanlelS elOSaUU!~ 41!M a:Jue!ldwro Jno~ aU!WJalap Ol (8~8) ple08 IOJ1UO~ 6u!lqwe8 a41 ~q pasn aq II!M WJOj S!4l uo palSanbaJ UO!leWJOjU! a4.l 'eaJ'tf OJ1aIN a41 U! 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UO!lgJ!Iddy }O ld!aJa-a}o luaw~paIMompv AlU003 .10 AlD '~l!A!l::le aLl1 MOlles!p 01 Ll::l!LlM U! s~ep 09 aAeLl ssep1sJ!1 aLl1lo sa!l!~ 'Molaq U! pall!1 a1ep aLl1lo s~ep O~ U!Ll1!M pJe08 IOJ1UO~ DU!lqwe8 aLl1 ~q paA!a::laJ aq lsnw UO!lnlosaJ le4110 ~do::l 'V '~l!A!l::le aLlll!q!LlOJd ~lIe::l!1!::lads 01 UO!lnlosaJ e sassed luawwaAoDlo l!Un le::lol a41 ssalun 'paA!a::laJ uaaq sell uOl1eWJolu! AJessa::lau lie pue a1aldwo::l S! uO!le::l!ldde a41 pap!AoJd 'UO!le::l!ldde a41 pauD!s luawwaA06 10 l!Un le::lOI aLll a1ep a41 WOJl (ssep1s ~ aLlllo sa!l!::l JOJ s~ep 09) s~ep O~ ue41 aJOW lOU panss! aq II!M UO!ldwaxa a41'pJe08 IOJ1UO~ DU!lqwe8 aLll Ol UO!le::l!ldde S!41 JO UO!ss!wqns uodn 'UO!l'e::>!Idd-e trn Auap 10U kew d!t{slL\\o.L y :::I.LON Or .luawu.laAO~ JO l!UO IgJOI at{l Aq pa!uap S! 1! J! pJ-eog IOJ1uo:) 5u!lquren al.{l Ol UO!l-e::>!ldd-e S!l.{ll!wqos .LON 00 O[ .sl!m!l AlP U!IIl!'''\ 10U 5! s~s!lu:).rd ~tT!Iqure~ ~l.{l J! uolt --e::>!Idd-e S!l.{l trn'!S lSOW d!l{SUMOl ptrn Aluoo:) au -z 'Sl!W!l AlP U!l{l!M S! sas!tuaJd 5u!Iqum5 al.{l)! uO!l-e:)!Idd~ s!l{l trn'!S lSOW AlP au '1 )uaUJBpaJMO~)r~'rt~'~~LQ~J~~:9fJ',:1J:;':':~l:g(f::I:~:B,ej';ll'i': PdllUOWOOU!un D pdZ!U'BaJoun D pdZ!U'BaJO D :d!l{SUMO]. dl[lJO Snl'B1S dl'B!ldOJdd-e dl[l )(Odl[;) dW'BN d!l[sUMo]. dW'BN AJuno;) :d!l[SUMO]. dl[l pu-e A1UnO;) dl[l JO dW-eU dl[l dl!JM 'ONJI ~w-eN Al!;) '0 :Al!:J ~l[l JO ~w-eu ~l[l ~l!lM 'S~A JI . "Sl!W!! Al!O U!l[l!M pdl'B:JO{ SdS!WdJd aU!}qw-ea s!t{l sI ' ON 0 saA UOfJ:J!pSpnr )UaWUJaAofJ1o )!Un le~ol "': ".. ~;' . . . MEMORANDUM TO: Mayor and Council FR: City Coordinator RE: Proposal Request No. 25 DA: January 31, 1997 Discussion: Accompanying this memo is Proposal Request No. 25 for the City Hall project (along with supporting documentation) for your approval. I have not included an update of the Construction costs but will do so at the next meeting. Recommendation: Approve Proposal Request No. 25 c /f1~ ./' t.., ~ ..' ./. :.~, ."~ <'; - ~ ~ .. ...--. ::'>1' 'v ,: 400 Sibley Slm:. Sui", 500 SI. Paul. Minncoola 55101 ...: 612222.370\ r"" 612 222 -896\ BWBRNo.950S7.0\ 21.1ao.97 PR 25- Par 2 " ,., ~,~ .. . . RESOLUTION NO. 97-35 APPROVAL OF PROPOSAL REQUESTS NOS. 25 CITY HALL BUILDING PROJECT NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that Proposal Requests (Change Orders) No. 25, attached as Exhibit A, are hereby approved; and the appropriate councilmember and staff are hereby authorized to sign the necessary forms. Adopted by Council this 4th day of February, 1997. Jay Kimble, Mayor Attest: Nile Kriesel, Deputy City Clerk . . . STAFF REQUEST ITEM DEPARTMENT Planning MEETING DATE February 4.1997 DESCRIPTION OF REQUEST (Briefly outline what the request is) Planning Conference on Traditional Neighborhood Development April 10 - 12. 1997 Registration $250 Room $164 Air $250 Car $100 Total $764 FINANCIAL IMP ACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) ADDITIONAL INFORMATION ATTACHED YES_ NO_ ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. /J /) / / / SUBMITTED BY ./,(j4~ DATE I 5/! 17 1 e . . LEGISLATIVE ASSOCIATES, INC. Washington Office: 1l0130th Street, NW, Suite 500 Washington, D.C. 20007 (202) 625-4356 Fax (202) 625-4363 Minnesota Office: P.O. Box 2131 Stillwater, MN 55082 (612) 439-7681 Fax (612) 439-7319 January 31, 1997 To: Mayor and Council Members City of Stillwater From: Ed Cain, LAI Subject: Billing for Services, January 1-31, 1997 A. Washington D.C. Legislative Work for Levee Authorization and Appropriation in 1997: * Met with Minnesota Congressional Delegation and Appropriations Committee staff to advise them of Stillwater levee needs in the FY 1998 Appropriations Bill. Confirmed schedule of hearings. Senate appropriations will have closed hearings. We will provide written testimony for the Committee. The Mayor should bring Stillwaters needs before the House Energy and Water Appropriations. * Met with and discussed strategy with Senator Grams, his Chief of Staff, and Projects Director. Same with Congressman Luther's new staff person, Matt Beh. The appropriation will require the Members personal involvement. * Contact with the Corps of Engineers re: Stage II construction, transfer of funds, the conduct of the study to evaluate the Stage III flood wall construction. * Preparation of initial materials for Congressional review. 57 hours B. Local/State Levee Work * Continued meetings with the Corps, SEH, and State of Minnesota re: needs for additional funding, the DNR budget for 1997, Governor's staff, House and Senate Legislative staff planning for additional FY 1997 funding. * Developed materials for Stillwater Legislators. Discussed issues of need.Updated them on the Waashington situation, and how that would relate to needs in the State Legislature. 32 hours Page 2. C. Armory Project - Washington, D.C. and State: e Working with the State to get them moving on the development of plans and spec for the Stillwater Armory. I have continued contacts in Washington with 000 and the National Guard Bureau. We are now listed on the DOD/FYDP which is progress. Continued work with General LeBlanc, Major Ous, and others re Armory plans and specs. Discussed new strategy for funding of the Stillwater Armory (a lease, purchase approach) Preparation of letters, planning 1997 strategy. 15 hours E. Bridge Issue 105 hours F. Service Fees: Hours of Service During Billing Period: 209 hours Contract provides for billing under of 115 hours @ $65 per hour. $7,475.00 Expenses: LAI expenses included Washington, D.C. 5 day trip on behalf of the City: Costs included airfare, hotel, transportation, overnight mailings, ground transportation and items not covered by $100 expense allowance totaled$ 1,427.00 during the month of January. . City Expenses billed (telephone. fax. copying. ground trans..) Total Fees for Services 100.00 $ 7,575.00 ~~p Edwin E. Cain, LAI / /J/ /1-, .I Date . . . . LEGISLATIVE ASSOCIATES, INC. Washington Office: 1101 30th Street, NW, Suite 500 Washington, D.C. 20007 (202) 625-4356 Fax (202) 625-4363 Minnesota Office: P.O. Box 2131 Stillwater, MN 55082 (612) 439-7681 Fax (612) 439-7319 January 31, 1997 To: Mayor and Council Members City of Stillwater From: Ed Cain, LAI Subject: Billing for Services, January 1-31, 1997 A. Washington D.C. Legislative Work for Levee Authorization and Appropriation in 1997: * Met with Minnesota Congressional Delegation and Appropriations Committee staff to advise them of Stillwater levee needs in the FY 1998 Appropriations Bill. Confirmed schedule of hearings. Senate appropriations will have closed hearings. We will provide written testimony for the Committee. The Mayor should bring Stillwaters needs before the House Energy and Water Appropriations. * Met with and discussed strategy with Senator Grams, his Chief of Staff, and Projects Director. Same with Congressman Luther's new staff person, Matt Beh. The appropriation will require the Members personal involvement. * Contact with the Corps of Engineers re: Stage \I construction, transfer of funds, the conduct of the study to evaluate the Stage III flood wall construction. * Preparation of initial materials for Congressional review. 57 hours B. Local/State Levee Work * Continued meetings with the Corps, SEH, and State of Minnesota re: needs for additional funding, the DNR budget for 1997, Governor's staff, House and Senate Legislative staff planning for additional FY 1997 funding. * Developed materials for Stillwater Legislators. Discussed issues of need. Updated them on the Waashington situation, and how that would relate to needs in the State Legislature. 32 hours Page 2. C. Armory Project - Washington, D.C. and State: . Working with the State to get them moving on the development of plans and spec for the Stillwater Armory. I have continued contacts in Washington with DOD and the National Guard Bureau. We are now listed on the DOD/FYDP which is progress. Continued work with General LeBlanc, Major Ous, and others re Armory plans and specs. Discussed new strategy for funding of the Stillwater Armory (a lease, purchase approach) Preparation of letters, planning 1997 strategy. 15 hours E. Bridge Issue 105 hours F. Service Fees: Hours of Service During Billing Period: 209 hours Contract provides for billing under of 115 hours @ $65 per hour. $7,475.00 Expenses: LAI expenses included Washington, D.C. 5 day trip on behalf of the City: Costs included airfare, hotel, transportation, overnight mailings, ground transportation and items not covered by $100 expense allowance totaled$ 1 ,427.00 during the month of January. . City Expenses billed (telephone. fax. copying. ground trans..) Total Fees for Services 100.00 $ 7,575.00 ~~e Edwin E. Cain, LAJ (/3~7 Date . Minnesota Department of Public Safety LIQUOR CONTROL DIVISION 444 Cedar St./Suite 100L St. Paul, MN 55101-2156 (612)296-6439 roD (612)282-6555 ~ ~ APPLICA TION AND PERMIT FOR A 1 TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE (Organization or location limited to 3 permits in a 12 month period) TAX EXEMPT NUMBER - STATE Will the applicant c~ny liquor liability ~ance? If so, the carrier's name and amount of co, ,iVerage. (NOTE: Insurance IS not mandatory) " J?.c/.,pr th\. G IUO LlA.( u.r~LQ.... APPROVAL APPUCA TION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMfITING TO UQUOR CONTROL CITY/COUNTY DATE APPROVED CITY FEE AMOUNT LICENSE DATES DATE FEE PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED LIQUOR CONTROL DIRECTOR OTE: Do not separate these two parts, send both parts to tbe address above and the original signed by this division will be returned as tbe license. Submit to tbe City or County at least 30 days before the event. PS-09079(8/95) III No. 97-6 $40.00 GENERAL CORPORATE LICENSE STATE OF MINNESOTA City of Stillwater County of Washington WHEREAS, Kelleher Construction Inc. has paid the sum of Forty and 00/100s Dollars to the Treasurer of said City as required by the Ordinances of said City and complied with all the requirements of said Ordinances necessary for obtaining this licenses. NOW, THEREFORE, By order of the City Council, and by virtue hereof, the said Kelleher Construction Inc., 12252 Nicollet Ave South, Burnsville, MN 55337 is hereby licensed and authorized to Concrete Works for the period of one year starting January 31, 1997 and ending January 31, 1998 subject to all the conditions and provisions of said Ordinances. Given under my hand and the corporate seal of the City of Stillwater this 4th day of February A.D. 1997. Attest: Mayor: 12. No. 97-7 $40.00 GENERAL CORPORATE LICENSE STATE OF MINNESOTA City of Stillwater County of Washington WHEREAS, Arrow Sign and Awning has paid the sum of Forty and 00/100s Dollars to the Treasurer of said City as required by the Ordinances of said City and complied with all the requirements of said Ordinances necessary for obtaining this licenses. NOW, THEREFORE, By order of the City Council, and by virtue hereof, the said Arrow Sign and Awning, 18607 Highwat 65 NE, Cedar, JvfN 55011 is hereby licensed and authorized to Sign Erectionfor the period of one year starting January 21, 1997 and ending January 21, 1998 subject to all the conditions and provisions of said Ordinances. Given under my hand and the corporate seal of the City of Stillwater this 4th day of February A.D. 1997. Attest: Mayor: . . PLANNING APPLICATION REVIEW FORM CASE NO. SUB/97-1 eanning Commission Date: January 13.1997 Project Location: Interlachen Drive Comprehensive Plan District: One Family Residential District Zoning District: RA Applicant's Name: Trail Head Development Type of Application: Subdivision Project Description: A subdivision of Interlachen 4th Addition Outlot B Fairmeadows No.3, except the east 90 feet, into five residential lots. Discussion: The request is to divide one parcel (2.48 acres) into five lots: Lot 1 - 21,470 sq. ft.; Lot 2 - 24,880 sq. ft.; Lot 3 - 25,040 sq. ft.; Lot 4 - 24,160 sq. ft. and Lot 5 - 12,225 sq. ft. The subdivision is for single residential purposes consistent with zoning requirements. The site is located next to a wetland/pond with sloped land and vegetation around the north boundary of the _~nd. Based on this information, staff recommends that the applicant get clarification from the Soils, _vater and Conservation District (SWCD) as to the wetland location. There is a 50 ft. building setback required from delineated wetlands. Lot 5 encroaches on this setback. Staff suggests that the Commission exclude Lot 5 from the subdivision because of lot size and nonconforming setback resulting in a four lot subdivision. Conditions of Approval: 1. Approval of final plans including grading and erosion control by the City Engineer and Community Development Director. 2. Submittal of plan to Community Development show existing vegetation and vegetation to be removed. 3. Submittal of landscape plan for Community Development Director approval. 4. Payment of in lieu park fee. 5. Lot 5 shall be eliminated from the subdivision and the land use combined with other lots. Recommendation: Approval as conditioned. Findings: The subdivision meets the development regulations of the zoning and subdivision ordinances. . Attachments: Application Form and Survey CPC Action on 1-13-97: +8-0 approval ... .r ~ " ACTION REQUESTED: COMMUNI1Y DEVELOPMENT DEPARTMENT _ Certificate of Compliance CITI OF STILLWATER _ Conditional or Special Use Permit 216 NORTH FOURTH STREET _ Design Review STILLWATER, MN 55082 _ Planned Unit Development _ ",Variance _ Comprehensive Plan Amendment _ Zoning Amendment ~~bdivision Resubdivision Total Fee .. . FEE(I) $70 $70/170 -0- 5270 570 $300 $300 $100+$501l0t $50 The applicant is responsible for the completeness and accuracy of all forms and supporting material submitted in connection with any application. PROPERTIIDE~ICATION Address of Project Zoning District F31T' /J1ttf1~d(!)a..s . .. l./Jlf'! r IJil~);p J1 Drlu~ ASsessor's Parcel No. ,;/9.. tJ30 - Z I" - ~ </ - QO~6 . Description of Project . . 5/L.IJ~/~h'('lt" -e.~/."sf,j,~ I'1t.rl/t,.f .J/'tr>>'/. /,,~ .s- /'~/-/","I/~ / /1") Is ./ "I haeby state the foregoing statemazts and all data, infannation and ~idence submitted haewith in all respects, to the best of my knowledge and belief, true and roTTect. I jurtha certify I will comply with the pennit if it is granted and used." Property Owner "J;...::nl Jt.q'd L;k/J,olA,oJIHeY( /J,V'"a Mailing Address ,,/~ IJ;~ /I//p~ #I ~/f u/.Ih s 7~ /J'J/J!).Q'?yD.tJ?!< . J'J1/lJ $.~.yt!J 2- Telephone No. (1./2) J-</I-()e.vd Signature I t / ,~.v-: Representative ..J~m ~/r"roA Mailing Address 5()1. ~,~~.o~~f Aot". SWrG ")~ r/~ ,R,/lJ",-r.)",b/J/ 'f"$-?3lJ Telephone No. (f6/~) ~/-()/~J Signature ~pa) SITE AND PROJECT DESCRIPTION Lot Size (dimensions) x Land Area Height of Buildings: Stories Principal Accessory Total building floor Area sq. ft. Existing sq. ft. Proposed sq. ft. Paved Impervious Area sq. ft. 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I'; \ ~"......~...~ '~''- '.- 'j I" I \ ',: \ , -..--- .4,1"~";..,:.,(:,:,,. - - 1>' "" "'. 1 , .., '.. i: / o .....1 "."': r--~ -1 ~"i IJI~ ' >>e ~ i ~ 1,:"'.J . . .., ! ,. I ~ l__ S i-- I I JI- , , ! . r .~~- Rl ~t'~rr'r. ifi i! II!f!Jijinl jf~ r~fflJ E;I li~l, . I;} I~I htffr J '9... . . . j .' ~:~I rr; : ~ 1:' !. It:.. . po ~ i =,''; .. :- ! ~ ~ r-', r~ f',/E ',' .. ... ~ ,~ ~ E ~ ow .. . = iI i' ~ . .. OOC OW i ~ " n- ~ =z ~ ':-1 -m ~:a t ir- 0 !> ~ =n i ~ :I: ... m . Z ~ !I :I: . . .. - . r- - . 'i · r- , z en ~ ~ !' ". . -t . It :I: . OW - ~ - :r . C . C . : - . -t . -- ;" 0 ~ Z / I / / I / / / / / I , , I ~, I / / " ) ~. J I I I x x S:~(j) (lgJ-"(J1 ~~(J1 (J1-" "- .1;~~ i (\ ~- ~ R X' ~ ~ ~ ~ r . ::::::: ~ '<:: to, (':; ~ --... < "-3 t'r1 ::::::: t"" ~ ..... ~ ~ ~ '-< t"" t"" V) t"" ~ ..... to, ~ ~ ~ ~ ~ ~ . .. .- MEMORANDUM .: Mayor and City Council FR: Steve Russell, Community Development Director DA: January 30, 1997 RE: SUBDIVISION ORDINANCE AMENDMENT Background. The existing subdivision regulations are old and out of date with the recently adopted comprehensive plan policy and other environmental protection regulations adopted over the last five years by the city. To assist with the subdivision amendment, SEH was hired to work with city staff (engineer, city attorney and planning) on preparing a new draft revised ordinance. After the draft ordinance was prepared, it was presented and discussed by the planning commission at three meetings over a six month period. As a result of that review, changes were made to clarify the subdivision process and requirements. Summarized below are major changes from the existing ordinance: . Subdivision process is better defined with different types of subdivision requiring different levels of review. - Application submission requirements clearly described incorporate existing environmental regulations and information. - Alternative design standards for subdivisions allowed based on performance standards and special subdivision review committee approval. Incorporation of planned unit development process into alternative design standard review. Planning commission Recommendations. The planning commission, at their meeting of November 18, 1996, after a public hearing, recommended the adoption of the new subdivision ordinance. Joint Planning Board Adopting. The joint planning board held a public hearing on the subdivision ordinance on January 29, 1997 and with some changes, adopted the new subdivision ordinance (see memo from city attorney). Recommended Action: Approval of first reading of new subdivision ordinance with joint board amendments and set ordinance for second reading for February 18, 1997. Attachments: PC minutes - 11-18-96 Subdivision Ordinance Memo from city attorney with joint board changes to subdivision ordinance. RESOLUTION NO. 96-2 RESOLUTION OF PLANNING COMMISSION AMENDING THE CITY SUBDIVISION ORDINANCE PRESCRIBING THE PROCESS AND REQUIREMENTS FOR PLATTING LANDS WHEREAS, the City of Stillwater in December of 1995 adopted a new Comprehensive Plan; and WHEREAS, the new Comprehensive Plan contains development policies and guidelines for future development that implemented through the subdivision of land; and WHEREAS, the City of Stillwater has over the past five years adopted environmental protection regulations for wetlands, blufflands, lake setbacks, tree protection and erosion control that is implemented through subdivision review; and WHEREAS, the Planning Commission of the City of Stillwater did hold a duly advertised public hearing on November 18, 1996; and WHEREAS, the Planning Commission did review the regulations for consistency with the Comprehensive plan and good planning practices; and WHEREAS, the Planning Commission did hear and consider public comments on the regulations. NOW, THEREFORE, BE IT RESOLVED, that the Planning Commission recommends to the City Council the adoption of the comprehensive subdivision amendment as consistent with the Comprehensive Plan and zoning requirements. Dated this 18th day of November 1996. Jerry Fontaine, Chairperson Steve Russell, Community Development Director ~ \.0 . . . . . . Mr. Stefan asked if it would be acceptable to the Planning Commission for the city to sell the parcel to the developers. Mr. Fontaine and Mr. Valsvik noted it was not in the Planning Commission's authority to transfer city property. Mr. Valsvik noted the City Council may want to give the parcel to the developer(s); he suggested adding a second condition of approval that the details of the transfer of the 20-foot parcel of property be approved by the City Council before the subdivision is granted. Mr. Valsvik moved approval with the added condition; Mr. Zoller seconded the motion. Motion passed 4-1 , with Mr. Wiedner voting no. Case No. SOA/96-1 Comprehensive revision of subdivision regulations to bring the regulations into conformity with the newly adopted Comprehensive Plan. City of Stillwater, applicant. Mr. Russell went through the changes made since the proposed regulations were last discussed by the Planning Commission. The changes include the addition of a new section, "Alternative Design Standards." Mr. Fontaine and Mr. Wiedner suggested that Section E of the Alternative Design Standards seem subjective and asked who would make the decisions regarding the six criteria listed. Mr. Russell said recommendations will be received as part of the City Council's decision- making process. There was considerable discussion regarding a requirement dealing with the planting of street trees (no less than eight feet apart with a minimum of three per lot). Mr. Fontaine said the requirement seems arbitrary. Mr. Valsvik said it is reasonable to set some criteria. Mr. Wiedner said he didn't think it was reasonable to make a developer go through the entire Alternative Design process for something as simple as a landscaping requirement. Mr. Zoller moved to keep the requirement for three street trees per lot, removing the requirement that the trees be planted a minimum of eight feet apart; Mrs. Bealka seconded the motion. Motion passed 3-2, with Mr. Valsvik and Mr. Wiedner voting no. Mr. Russell noted the change in the allowable slope from 4:1 to 3:1. Mr. Russell also referred to the definition of developable land. Mr. Putnam expressed a concern about the language regarding easement areas. Excluding easement areas from the amount of developable land takes away from the allowable density of development and drives up the cost of housing, he said. It was the consensus of the Planning Commission to . remove the language regarding easement areas. Mr. Valsvik, seconded by Mrs. Bealka, moved a resolution approving the Subdivision Ordinance Revision as amended at the Nov. 18 meeting. Motion passed unanimously. Case No. ZA T /96-4 Modification of RA and RB zoning regulations regarding commercial uses (home occupations) in residential areas. City of Stillwater, applicant. Mr. Russell suggested the Commission may want to allow Type 1 home occupations as a permitted use in both RA and RB residential districts. Mr. Wiedner expressed a concern that removing the requirement for a permit of the Type 1 occupations would also removed the city's enforcement mechanism. Mr. Zoller suggested that requiring a permit for the Type 1 uses would be an "administrative headache." Mr. Zoller, seconded by Mrs. Bealka, moved approval of the zoning amendment allowing Type 1 home occupations as a permitted use in both RA and RB districts and requiring conditional use permits for Type 2 home . occupations in both the RA and RB districts. Motion passed unanimously. Long Lake Association Members of the Long Lake Association board, Lee Miller, Laurie Maher, Ned Gordon, Dave Fabio and Nedra Meyer, appeared before the Planning Commission. Mr. Miller gave a presentation regarding water levels on Long Lake and the lake level (889 feet above sea level) needed to prevent flooding of existing homes. At 889, he said, the lake becomes more of a wetlands with a maximum depth of three feet. Mr. Miller said the lake level has some bearing on the proposed developments on west side of the lake. He also noted that the DNR will allow the opening of the Long Lake outlet only if the discharge does not affect the water quality of Brown's Creek. Ms. Maher review the city's Comprehensive Plan and its implications for the proposed developments. She also showed photos of the existing treescape and wildlife and urged the city to preserve the shoreline and save as much of the woodland as possible. . . . . Stillwater Subdivision Code City of Stillwater December 5,1996 ~ First Revision - May 2, 1996 Second Revision - November 14, 1996 Third Revision - December 4, 1996 Table of Contents . Page Subdivision 1 Purpose 1 Subdivision 2 Scope 2 Subdivision 3 Definitions 2 1. Rules. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 2. Definitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Subdivision 4 Platting Procedure 7 1. Administrative Review. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 2. Resubdivision. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 3. land Division and Consolidation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 4. Registered land Surveys ...................... . . . . . . . . . . . . 9 5. Sketch Plan/Pre-Application Meeting ......................... 9 6. Preliminary Plat. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 10 7. Final Plat. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 11 8. Review of Final Plat ..................................... 12 9. Alternative Design Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 13 . Subdivision 5 Plat and Data Submittal Requirements 15 1. General Submittal Requirements for Preliminary and Final Plats 15 2. Identification and Description .............................. 15 3. Existing Conditions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 15 4. Proposed Subdivision Design Features ....:................. 16 5. Grading and Drainage Plan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 17 6. Erosion Control Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 18 7. Utility Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 18 8. Street Plan ............................................ 18 9. Wetland Plan .......................................... 18 10. Tree Preservation Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 19 11 . landscape Plan ........................................ 19 12. Other Information ....................................... 20 13. Additional Data Required for the Final Plat. . . . . . . . . . . . . . . . . . . . 21 . Stillwater Subdivision Code City of Stillwater Page i . . . Subdivision 6 Minimum Design Standards 22 1. Conformity with the Comprehensive Development Plan, Zoning Ordinance, and Applicable Rules and Regulations . . . . . . . . . . . . . . 22 2. land Requirements ..................................... 22 3. Streets. . . ; . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 4. Sidewalk and Trail Design . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 5. Public Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 6. Drainage. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 7. House Plumbing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 8. Easements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 9. Block Design. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 10. lot Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 11. Protected Areas ........................................ 32 12. Monuments............................................ 33 13. Inspection............................................. 33 Subdivision 7 Required Improvements And Financial Arrangements 33 1. Improvements Required ......... . . . . . . . . . . . . . . . . . . . . . . . . . 33 2. Payment for Installation of Improvements . . . . . . . . . . . . . . . . . . . . . 35 3. Developer's Agreement Providing for the Installation of Improvements ....................................... 35 4. Financial Guarantee ............ . . . . . . . . . . . . . . . . . . . . . . . . . 35 5. Construction Plans and Inspection .......................... 36 6. Improvements Completed Prior to Approval of the Plat .......... 36 7. Trunk Facilities ......................... . . . . . . . . . . . . . . .. 37 8. Alternate Installation and Incomplete Improvements. . . . . . . . . . . .. 37 Subdivision 8 General Provisions 37 1. Protection of Natural Features ............................. 37 2. Parks, Open Space, and Park Dedication . . . . . . . . . . . . . . . . . . . . . 37 3. Planned Developments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 4. Environmental Review ................................... 38 Subdivision 9 Enforcement 38 1. Building Permits ........................................ 38 2. Violation and Penalties .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 3. Separability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Stillwater Subdivision Code City of Stillwater Page ii November 14, 1996 . Stillwater Subdivision Code City of Stillwater Subdivision 1 Purpose The process of dividing raw land or resubdividing existing parcels into development sites is known as "subdividing" or "platting". Few activities have a more lasting effect upon the appearance and use of the land. Once the land has been subdivided and the streets and structures have been built, the basic physical character of a permanent addition to the community has been established. The welfare of the community is thereby effected. It is therefore important to the public that subdivisions be conceived, designed, and developed in accordance with sound rules and proper standards. All subdivisions of land submitted for approval must comply with these regulations. It is the purpose of these regulations to: 1. To set design standards necessary to protect the public health, safety, morals, comfort, convenience and general welfare. . 2. To preserve and protect wetlands, drainage areas, woodland and significant tree stands, ravines, blufflands and sloped areas. 3. To use natural drainage systems and when ponding areas are created, integrate these areas into subdivision landscape plans. 4. Encourage well planned, efficient, and attractive subdivisions by establishing standards for design and construction. 5. Provide for the health and safety of residents by requiring properly designed streets, sewage and water systems. 6. To secure the right of the people to access public lands and water. 7. To locate neighborhood parks and trail systems to provide convenient access between residential lots and parks, open space, and other destinations in the community. 8. To provide for the coordinated planning of public facilities with land already developed and areas yet to develop. 9. To coordinate the subdivision design and provision of public facilities with adjacent land areas. . Stillwater Subdivision Code City of Stillwater Page 1 . . . Subdivision 2 Subdivision 3 10. To insure that improvements are paid for by those benefiting from their construction. Scope These rules and regulations apply to subdivision activity within the City after the effective date of this ordinance. Where this ordinance imposes a greater restriction upon land than is imposed by law, ordinance, contract or deed, the provisions of this ordinance controls. Definitions 1. Rules A. Words used in the present tense include the past and future tense; the singular number includes the plural and the plural includes the singular; the word "must" is mandatory, and the word "may" is permissive. B. In the event of conflicting provisions or interpretations in the text of this regulation, the more restrictive interpretation will apply. 2. Definitions A. Terms and words are defined as follows: 1) Alley. A public way primarily designed to serve as secondary access to the side or rear of property with principle frontage on another street. 2) Block. An area of land within a subdivision that is entirely bounded by streets or a combination of streets, exterior boundary lines of the subdivision, bodies of water, or other topographic features. 3) Boulevard. The part ofthe street right-of-way between the curb line and the property line. 4) Butt Lot. A lot at the end of a block between two comer lots. 5) City Attorney. The attorney employed by the City of Stillwater. 6) Cluster Development. A development approach where lots are reduced in size and buildings sited closer together, but the total development density does not exceed that which could be constructed on the site under conventional zoning Stillwater Subdivision Code City of Stillwater Page 2 and subdivision regulations. The additional land that remains undeveloped is then preserved as open space. . 7) Collector street. A street that carries traffic from local streets to minor arterials, or from minor arterial to minor arterial. It can include the principal entrance streets of a residential development or provide for circulation within such a development. 8) Community. City of Stillwater. 9) Comprehensive Plan. The plan prepared by the City of Stillwater including a compilation of policy statements, including goals, objectives, policies, programs, standards, and maps indicating the general locations recommended for the various land uses, parks, and open space. 10) Contour Map. A map on which elevations of the land surface are shown by lines connecting points of equal evaluations. A contour interval is the distance between contour lines. II) Copy. A print made from a tracing or a photo copy. 12) Comer Lot. An abutting lot on two or more intersecting streets. . 13) County. Washington County, Minnesota. 14) County Recorder. The County Recorder for Washington County, Minnesota. 15) Council. The City Council of The City of Stillwater. 16) Cul-de-Sac. A local street with one outlet having a turnaround for the reversal of traffic movement. 17) Developable Land. That area of a property exclusive of those areas that are prohibited from development due to steep slopes ( greater that 25%), wetlandsor other areas protected by ordinance or legal agreement. 18) Development. A construction project including substantial . property improvement and, usually, a change of land use within the site; the act of using land for building or extractive purposes. . Stillwater Subdivision Code City of Stillwater Page 3 . . . 19) Double Frontage Lots. Lots that have a front line abutting on one street and a back or rear line abutting on another street. 20) Drainage Course. Land used for the drainage of surface water. 21) Easement. A grant by an owner of land for a specific use by persons other than the owner. 22) Engineer. The City engineer. 23) Environmental Quality Requirements. Those measures of protection necessary to insure against adverse environmental impact on land deemed environmentally sensitive by the City due to the existence of wetlands, drainage ways, water courses, floodable areas, steep slopes, or other environmental features. Said measures are contained in the Environmental Ordinances listed in Subdivision 6 (11) (B) of these regulations. 24) Environmental Review Process. The process of examining the potential environmental impacts of a specific project. The review must include a description of the proposed project, analysis of potential impacts, alternatives and their potential impacts, and measures to mitigate the potential environmental impacts. The review may be an EA W, EIS, or an alternative environmental assessment method. 25) Governing Body. Stillwater City Council. 26) Local Street. A street of limited continuity used primarily for access to the abutting properties and the local needs of a neighborhood or area. 27) Location Map. A map drawn at a comparatively small scale which shows the areas proposed to be platted in relation to known geographical features, such as town center, lakes, roads, or neighborhoods. 28) Lot. A parcel of land occupied or suitable for being occupied by a building and the accessory building or uses customarily incidental to it. 29) Metes and Bounds Description. A description of real property which is not described by reference to a platted lot or block but is described by starting at a known point and describing the bearings and distances of the lines forming the boundaries of the property. Stillwater Subdivision Code City of Stillwater Page 4 30) Minimum Subdivision Design Standards. The guides, principles, and specifications for the preparation of subdivision plans indicating among other things the minimum and maximum dimensions of the various elements required in the plat. . 3 I) Modification. A variation of the provlSlons of this ordinance, as applied to a specific piece of property. 32) Natural Waterway. A natural passageway on the surface of the earth having a topographical nature that surface water flows through it from other areas before reaching a ponding area or tributary. 33) Owner. An individual, firm, association, syndicate, co- partnership, corporation, trust, or any other legal entity having sufficient proprietary interest in the land sought to be subdivided to commence and maintain proceedings to subdivide the land under these regulations. 34) Pedestrian Way. A public-right-of-way across or within a block to be used by the public. 35) Person. Any individual, firm, association, syndicate or partnership, corporation, trust, or any other legal entity. . 36) Planning Commission. The Planning Commission of the City of Stillwater. 37) Plat, Final. The final map, drawing, or chart on which the subdivider's plan of subdivision is presented for approval filing with the County Registrar of Deeds or Registrar of Titles. 38) Plat, Preliminary. The preliminary map, drawing, or chart indicating the proposed layout of the subdivision. 39) Private Street. A street serving as vehicular access to two (2) or more parcels of land which is not dedicated to the public. 40) Protective Covenants. Private restrictions on the use of private property within a subdivision for the benefit of the property owners, and for protection against undesirable aspects of development which would tend to impair property values. . Stillwater Subdivision Code City of Stillwater Page 5 . . . Subdivision 4 41) Reserve Strips. Any strip or parcel of land not included as a part of a buildable lot and held for development in the future. 42) Right-of-Way. Land dedicated and publicly owned for use as a street or for other public purpose. 43) School District. Independent School District No. 834. 44) Sketch Plan. A drawing showing the proposed subdivision of property. This plan need not be drawn to scale and exact accuracy is not a requirement. 45) Street. A public thoroughfare which has been dedicated or deeded to the public for public use. A way for vehicular traffic, whether designated as street, highway, thoroughfare, parkway, throughway, road, avenue, boulevard, lane, place, drive, or court. 46) Street Width. The shortest distance between the lines delineating the right-of-way of a street. 47) Subdivider. The owner, agent, or person having control of the subdivision process. 48) Subdivision. The division of a parcel of land into two (2) or more lots or parcels for the purpose of transfer of ownership or building development. The term includes resubdivision and relates to the process of subdividing or to the land subdivided. 49) Subdivision Review Committee. A City staff committee comprised of the Community Development Director, City Engineer, Fire Chief, Water Department Representative, and City Attorney. 50) Surveyor. A land surveyor registered under the Minnesota State Laws. 51) Zoning Ordinance. The City of Stillwater zoning ordinance or resolution controlling the use of land as adopted by the City Council. Platting Procedure The following procedures must be followed in the administration of this Chapter. No real property within the jurisdiction of this Chapter can be subdivided and offered for sale or a plat recorded until the Final Plat has been approved by the Council as set forth in these procedures and filed Stillwater Subdivision Code City of Stillwater Page 6 with the County Recorder. Plans for cluster developments or planned unit developments including housing, commercial, industrial and other uses or for any combination of uses designed for sale or rental purposes shall be presented in the same manner as other plats for review by the Planning Commission and the approval of the Council. . 1. Administrative Review A. It is acknowledged by the City of Stillwater that certain forms of property subdivision do not result in the creation of additional parcels of land or are specifically exempted from the definition of a subdivision as defined by Minnesota Statutes 462.352, Subdivision 12. In these instances it is deemed appropriate to permit administrative approval of property division requests. B. The following types of property division requests shall require only administrative approval: 1) The creation of parcels of 20 acres in area, or greater, with a minimum lot width of 500 feet in a Residential Zoning District. 2) The creation of parcels of 5 acres in area, or greater, with a minimum lot width of 300 feet in a CommerciallIndustrial Zoning District. . 3) Property-line adjustments that do not result in the creation of an additional parcel of land. All parcels involved must continue to meet all dimensional, area and setback requirements of the Zoning district in which the properties are located. 4) Property-line adjustments resulting from Court Orders. 5) The creation of cemetery lots. C. Applicants for administrative approval of a property division must submit the following information to the Community Development Department. 1) A scaled topographic certificate of survey showing the parcel of record and the proposed parcel boundaries to be established, including the dimensions and areas of the proposed parcels. 2) Legal description of parcel of record and proposed legal description of parcels to be created. . Stillwater Subdivision Code City of Stillwater Page 7 . . . D. Conditions of approval upon property subdivision requests may be required by the administrative authority. E. The approval of property division must be in writing. One copy of said approval and certificate of survey shall be retained by the Community Development Department, a second copy of the approval and certificate of survey shall be retained by the applicant and a third copy of the approval and certificate of survey shall be conveyed by the subdivider to the Washington County Recorder's Office. The written approval shall include the legal description of the parcel of record being divided, legal descriptions of the newly approved parcels and any conditions attached to the approval. The subdivider shall provide documentation that the recording has occurred to the Community Development Department. F. Any request for administrative approval of a property division that is submitted, but does not meet the criteria stated above, shall be rejected and returned to the applicant with directions on how to proceed to request approval through either the subdivision platting or minor subdivision procedures. 2. Resubdivision A. In the case of a request to divide a lot which is a part of a recorded plat where the division is to permit the adding of a parcel of land to an abutting lot or to create two lots and the newly created property line will not cause the other remaining portion of the lot to be in violation with this regulation or the Zoning Ordinance, the division may be approved by the governing body after submission of a survey and legal description by a registered land surveyor showing the original lot and the proposed subdivision. Stillwater Subdivision Code City of Stillwater Page 8 3. Land Division and Consolidation . A. In any case where the division of land into two or more lots or parcels for the purpose of transfer of ownership or building improvements is not specifically provided for in the provision of these regulations, a description of the land division must be filed with the governing body. No building permit may be issued for any construction, enlargement, alteration or repair, demolition or moving of any building or structure on any lot or parcel resulting from the division, until the division has been approved by the City Council and recorded with the Washington County Recorders Office. Prior to the consideration of such division by the City Council, a certified survey must be submitted. 4. Registered Land Surveys A. All registered land surveys must be filed subject to the same procedure required for the filing of a subdivision plat. The standards and requirements set forth in these regulations apply to all registered land surveys. 5. Sketch Plan/Pre-Application Meeting A. Prior to the submission of any plat for consideration by the Planning Commission, the subdivider must meet with the Community Development Department staff to learn what shall be expected of a subdivider and to determine the relationship of the proposed subdivision with zoning requirements, development regulations, and the Comprehensive Plan. The subdivider must present a sketch plan at the pre-application meeting. . B. Sketch plans must contain, at a minimum, the following information: I) Location Map 2) Plat boundary. 3) North arrow and graphic scale. 4) Delineation of any wetlands, woodlands, or steeply sloped areas. 5) Concept street layout. 6) Designation of proposed land use, including density or intensity of use, and zoning. 7) Description of existing site conditions. . Stillwater Subdivision Code City of Stillwater Page 9 e . . 8) General lot locations and layout, as related to general site conditions. 9) General relationship of development to surrounding lands including natural features, public improvements, parks and trails. 6. Preliminary Plat A. After the Pre-application meeting a subdivider may file a preliminary plat. B. The subdivider must fill out a Subdivision Application as provided by the Community Development Department. C. The subdivider shall furnish the Community Development Director with fourteen (14) copies of the preliminary plat, a reduced copy, 8)12" x 11 ", suitable for overhead projection (hard copy and transparency) and supporting documents. D. The subdivider shall pay fees as set forth by resolution of the City Council. A schedule of fees may be obtained from the Community Development Department. E. The Community Development Director must, upon receipt of the plat and application, refer the plat to the City Engineer, Water Department Staff, Fire Chief, and ISD 834 for review and comment. F. If the proposed subdivision abuts a state or federal trunk highway, the Community Development Director must also refer one copy to the Minnesota District Department of Transportation for review as required by state law. If it adjoins a public body of water one copy must be referred to the Minnesota Department of Natural Resources for review and one copy to the Water Management Organization if required by law. If the proposed subdivision borders or surrounds a county road, the subdivision shall be referred to Washington County Public Works for comment. G. The engineer, school board and the district highway engineer, if necessary, must within fifteen (15) days, submit comments to the Community Development Department with recommendations for approval, disapproval or revisions. If no comments are received within fifteen (15) days, it will be assumed that there are no objections to the preliminary plat as submitted. H. The City Council must make its decision on a preliminary plat within 120 days after the preliminary plat and complete application is accepted by the Community Development Director. Stillwater Subdivision Code City of Stillwater Page 10 I. The Planning Commission must hold a public hearing, take action on the plat, and make a recommendation to the City Council in a written report. Notice to the public hearing must be as described in (J) below. . J. The City Council must hold a public hearing on the plat. Notice of the purpose, time and place of the public hearing must be published in the official newspaper at least ten (10) days prior to the hearing and copies of the notice must be mailed to all property owners within three hundred (350) feet of the proposed subdivision. K. The subdivider or their representatives must appear before the Planning Commission and City Council in order to discuss the proposal and answer questions concerning the plat. L. Approval of the preliminary plat is an acceptance of the general layout and the subdivider may proceed toward fulfilling the necessary steps for final approval of the plat in accordance with the terms of approval. The Preliminary Plat approval does not constitute final acceptance of the subdivision. M. The City Council may require modification, changes and revisions of the plat, necessary to protect the health, safety, morals, comfort, convenience and general welfare of the community. . N. If the plat is not approved by the City Council, the reasons for denial must be recorded in the proceedings and transmitted to the applicant. O. An amended preliminary plat must follow the same procedure as a new plat. P. The City Council may Impose reasonable conditions on preliminary plat approval. 7. Final Plat A. After approval of the preliminary plat, the final plat may be prepared. It must incorporate all changes, modifications and revisions required; otherwise, it must conform to the approved preliminary plat. A plat is required for all subdivisions of 5 or more lots. A certificate of survey is required for all subdivisions of less than 5 lots. B. In the case of large subdivisions, to be developed in stages, the subdivider may be granted permission by the City Council to prepare a final plat for only the portion of the approved preliminary plat which is proposed to be developed, provided the . Stillwater Subdivision Code City of Stillwater Page 11 e . . stage conforms with all the requirements of these regulations. The subdivider must submit an estimated time schedule for further staging of the platting and recording. C. All plats must comply with the provisions of Minnesota State Statutes and the requirements of this regulation. D. The subdivider must file five (5) copies of the final plat and a reduced copy, 8W' x 11 ", suitable for overhead projection, (hard copy and transparency) and supporting documents with the Community Development Director not later than one year after the date of approval of the preliminary plat. An electronic format of the plat must also be submitted. If this is not done, the approval of the preliminary plat will be considered void unless an extension for good reason is granted by the City Council. E. The subdivider must submit, with the final plat, a current abstract of title or a registered property certificate along with any unrecorded documents effecting title and an opinion of title by the subdivider's attorney. 8. Review of Final Plat A. The Community Development Director must, upon receipt of the final plat, refer one copy to the City Engineer and City Attorney. B. The governing body may refer the final plat to the Planning Commission for recommendation if the final plat is substantially different from the approved preliminary plat. The Planning Commission must submit a report to the governing body within forty-five (45) days. C. The engineer and attorney must submit a report to the Community Development Director within fifteen (15) days of receipt with their comments and recommendations on the final plat. D. Prior to approval of the final plat, the subdivider must have installed all required improvements or executed an agreement with the City Council for their installation. Required improvements must conform to approved engineering standards and be in compliance with these regulations. E. The City Council must take action on the final plat not more than sixty (60) days after the plat is filed with the Community Development Director. If the plat is not approved, the reasons for the action must be recorded in the official proceedings and transmitted to the subdivider. Stillwater Subdivision Code City of Stillwater Page 12 F. Upon receiving the final plat, the Mayor may sign the plat and the subdivider must then record it with the County Recorder within seven (7) days or the approved plat will be considered void. . G. The subdivider must, immediately upon recording, furnish the Community Development Director with a reproducible copy, either cronaflex or its equivalent, of the recorded plat and three (3) prints. Failure to furnish the copies is grounds for refusal to issue building permits for the lots within the plat. 9. Alternative Design Standards The purpose of alternative design standards is to: Provide an administrative technique to foster subdivisions which serve public objectives more fully than subdivisions permitted under conventional regulations. Implement comprehensive plan policies for city growth areas by: encouraging creative and imaginative approaches; recognizing unique conditions and special opportunities; encourage the preservation of open space as a development and community amenity and conserve natural or man- made features and resources such as sloped areas, forests and heritage trees, wetlands and cultural and historical features. . The intent of alternative design standards is to insure that: · Planned development permits for alternative design standards will be issued only where the subject parcel is large enough to make innovative and creative subdivision design possible; · Applicants for planned development permits for alternative design standards have the professional capability to produce a creative plan; · The public's interest in achieving goals stated in the comprehensive plan are more fully served than through conventional subdivision regulations; The advantages afforded to landowners will be balanced by public benefits; Natural or man-made features and resources of the site such as sloped areas, trees, wetlands and the like are preserved. . Stillwater Subdivision Code City of Stillwater Page 13 I \ 1, e . . A. Alternative design standards may be applied for during the submittal of a Preliminary Plat and must follow the planned development permit process found in the Stillwater Zoning Ordinance. B. The applicant may request the approval of design standards different from the minimum requirements of this ordinance.. C. The applicant must show that the proposed alternative design standards will better achieve comprehensive plan objectives and policies, and will not have negative impacts on the proposed development, the surrounding neighborhood, or the City as a whole. D. The applicant must provide detailed documentation showing how the alternative design will provide for safety and function of the subdivision and achieve a more attractive design. All items listed in the Preliminary Plat submittal requirements must be addressed. E. The application for alternative design standards must meet the following criteria: 1) Vehicular and pedestrian traffic patterns and capacities will not be adversely impacted. 2) Open space and landscaped areas must be increased. 3) All applicable parking requirements must be met. 4) Fire protection services and access will not be impeded. 5) Public utilities and services shall remain adequate. 6) Wetlands must be protected from development and runoff. F. The Subdivision Review Committee must review the alternative design standards application to ensure that it meets the criteria and does not create adverse impacts. G. The Subdivision Review Committee may require conditions to be met in order to minimize impacts. H. The Subdivision Review Committee may approve or deny the application for alternative design standards. I. The approval or denial of alternative design standards, and any conditions required must be attached to the application for Preliminary Plat prior to its being forwarded to the Planning Commission for revIew. Stillwater Subdivision Code City of Stillwater Page 14 Subdivision 5 Plat and Data Submittal Requirements 1. General Submittal Requirements for Preliminary and Final Plats 2. Identification and Description A. Location Map e B. Proposed name of subdivision. (The name may not duplicate or be alike in pronunciation of the name of any other plat recorded in the county.) C. Legal description of the property. D. Name and address of record owner and any agent having control of the land, subdivider, land surveyor, engineer and designer of the plan. E. Graphic scale not less than one (1) inch to one hundred (100) feet. F. North point and key map of area showing well known geographical points for orientation within a one-half (112) mile radius. G. Date of preparation. . 3. Existing Conditions A. Boundary lines must be shown clearly and to a degree of accuracy that no major changes are necessary. B. Existing zoning classifications for land in and abutting the subdivision. C. Approximate total acreage. D. Location, right-of-way width and names of existing or platted streets or other public ways, parks, and other public lands, permanent buildings and structures and easements. Section, corporate and school district lines within the plan and within a distance one hundred (100) feet beyond must also be indicated. E. Location and size of existing sewers, water mains, culverts, or other underground facilities within the preliminary plan area and within a distance of one hundred (100) feet beyond. The grades and locations of catch basins, manholes, hydrants, and streets. . Stillwater Subdivision Code City of Stillwater Page 15 e . . F. Boundary lines of adjoining unsubdivided or subdivided land, within one hundred (100) feet, identified by name and ownership, including all contiguous land owned or controlled by the subdivider. G. Topographic data, including contours at vertical intervals of not more than two (2) feet except where the horizontal contour interval is one hundred (100) feet or more, a one (1) foot vertical interval may be shown. Water courses, marshes (delineated wetlands), wooded areas, rock outcrops, power transmission poles and lines and other significant features must be shown. U.S.G.S. datum must be used for all topographic mapping where feasible. H. A copy of all proposed private restrictions must be submitted. I. Percolation test and soil borings are required on soil areas rated moderate or severe limitations for disposal systems as stated in the Soil Handbook of the Washington County Soil and Water Conservation District Office if the area being subdivided does not have municipal sanitary sewer available to it. J. If severe soil limitations for the intended use are noted in the Soil Handbook on file in the Washington County Soil and Water Conservation District Office, a description of the soil conservation practice or practices to be used to overcome the limitation must be made part of the permit application. 4. Proposed Subdivision Design Features A. Layout of proposed streets, showing right-of-way widths and proposed names of streets. B. Locations and widths of proposed alleys, pedestrian ways or trails and utility easements. C. Layout numbers and preliminary dimensions of lots and blocks. D. Proposed front and side street building setback lines. E. Location and size of proposed sanitary sewer lines and water mains or proposed community sewer and water systems. F. Gradients of proposed streets, sewer lines and water mains, if requested by the City Engineer. G. Parks, trails and open space areas intended to be dedicated or reserved for public use, including the size of the areas in acres. 5. Grading and Drainage Plan Stillwater Subdivision Code City of Stillwater Page 16 A. Earthwork quantities. e B. Final grades (3:1 maximum slopes). C. Building pad elevations proposed 1st floor and garage elevations, and building type. D. Existing and proposed topography (2 foot contour intervals). E. Drainage calculations. F. Drainage around each building pad location. G. Appropriate easements. H. A survey showing location and elevation of all roads, utilities and structures. I. Tree survey showing all existing trees having a caliper of six inches or greater. J. Development concept plan indicating how the recontoured parcel may be developed in a manner consistent with this ordinance and the comprehensive plan. K. Drainage plan which includes any engineering work calculating storm water runoff rates and required retention. . L. Traffic analysis showing how the grading materials will be removed from or delivered to the site. M. Two copies of soil borings together with boring location maps and any other soils information pertinent to improvements. N. Schedule of building construction phasing. 6. Erosion Control Plan A. Method, location and detail of erosion control measures. B. The erosion control plan must be reviewed and approved by the City Engineer and SWCD. 7. Utility Plan A. Plan and profile showing existing utilities, proposed utilities, connection with existing water main, sanitary sewer, storm sewers and any required easements. . Stillwater Subdivision Code City of Stillwater Page 17 . . . B. For plats in the portion of the City without public utilities, drainfield locations on proposed lots must be shown located on undisturbed soil. Two sites must be identified for each lot. 8. Street Plan A. Plan and profile showing internal roads, grades, lengths of cul- de-sacs and curve design data, both horizontal and vertical. B. Proposed connections to existing streets or platted right-of-way. C. Provisions for future extensions or connections to adjacent land. D. Appropriate easements or right-of-way. 9. Wetland Plan A. All wetlands must be delineated in accordance with the 1989 Federal Manual for Identifying and Delineating Wetlands and 20, 50, and 100 year flood levels must be located. B. Plan showing any fill or draining of wetlands. C. Proposed mitigation measures. D. Any permits required and status of permits. E. Required setbacks or buffer areas for all natural areas and wetlands as required by the City Riverway Bluffland/Shoreland, Flood Plain, Shore land Management, and Wetland Conservation Ordinances. 10. Tree Preservation Plan A. Location, size and species of all trees that are six caliper inches or greater for deciduous trees, or 10 feet in height for coniferous trees. B. Trees to be preserved. C. Trees to be removed. D. Trees within 30 feet of grading limits. E. Method of tree protection. F. Tree replacement plan. 11. Landscape Plan A. Property lines. Stillwater Subdivision Code City of Stillwater Page 18 B. Existing and proposed contours and berming at 2- foot contour intervals. . C. Location, type and size of existing plant material. D. Proposed buildings, paved areas, fences, walls, parking lot, loading areas, service areas. E. Vegetation to be removed or disturbed during construction. F. Location, type, size, and number of proposed plant materials. G. Areas to be seeded, sodded, or left undisturbed. H. Method of screening parking areas, loading areas, and rooftop mechanical units, including sight lines, illustrating effectiveness of screening. I. Legend, plant list, key. J. Location of significant natural features, including, but not limited to, floodplains, lakes, wetlands, and bluffs. K. Identification of all existing and proposed slopes more than 3: 1 and restoration method. . L. Irrigation plan or method of watering. M. Forest or woodland management plan for existing wooded areas. 12. Other Information A. Description of the proposed use of lots indicating the type of residential buildings, the number of proposed dwelling units, and the type of business or industry proposed for the development. B. Source of water supply. C. Provisions for sewage disposal, surface water drainage and flood control. D. Statement of development conformance with zoning regulations. E. Any other reasonable information as may be requested by the Community Development Director, the Engineer, the City Attorney, or the Planning Commission. F. Environmental reports as may be required by the State Environmental Quality Board (EQB). . Stillwater Subdivision Code City of Stillwater Page 19 . . . G. An estimate of the traffic expected to be generated by the development and its distribution on area roads. H. A description of any expected fire protection needs. I. Identification of any property that will fall within the jurisdiction of shore land, flood plain riverway blufflandlshoreland, historic preservation, forest protection, restrictive soils on wetland regulations and the measures that will be taken to protect those areas and conform to these regulations. 1. If the subdivider owns property adjacent to the proposed subdivision, the Planning Commission may require that the subdivider submit a sketch of the remainder of the property to show the possible relationships between the proposed subdivision and future subdivision. All subdivisions must accommodate and coordinate with potential adjacent subdivisions and land use. 13. Additional Data Required for the Final Plat A. The plat must be prepared by a land surveyor who is registered in the State of Minnesota and must comply with the provisions of Minnesota State Statutes and of this regulation. B. Form for approval by signature of county officials concerned with the recording of the plat. 1) Checked and approved this _,19_. day of By Washington County Surveyor 2) No delinquent taxes and transfer entered this ,19_. day of _ By Washington County Auditor By . Deputv 3) Document Number I hereby certify this instrument was filed in the office of the Registrar of Deeds for record on this _ day of _,19_, at o'clock _.m., and duly recorded in Book of , on page Registrar of Titles, Washington County By Stillwater Subdivision Code City of Stillwater Page 20 Subdivision 6 C. Form of approval for the City of Stillwater. 1) Approved by the City of Stillwater, Minnesota, this _ day of , 19 . Signed Mayor Signed Clerk Signed Planning Commission Chairman Signed Planning Commission Secretary Minimum Design Standards The purpose of good subdivision and site design is to create a functional and attractive development, to minimize adverse impacts, and maintenance costs, and to ensure that a project will be an asset to a community. To promote this purpose, the subdivision or site plan shall conform to the following standards which are designed to result in a well-planned community without adding unnecessarily to development costs. The design standards assure that the layout of the subdivision harmonizes with existing plans affecting the development and its surroundings and are in conformity with the City's development objectives for the entire area. Detailed specifications for both the minimum design standards and the engineering standards may be obtained from the appropriate utility department (Engineering, Water, or Fire Departments). . 1. Conformity with the Comprehensive Development Plan, Zoning Ordinance, and Applicable Rules and Regulations A. The proposed subdivision must conform to the Comprehensive Plan, Zoning Ordinance, and Standards as adopted by the City Council to regulate development. 2. Land Requirements A. Land must be suited to the purpose for which it is to be subdivided. No plan may be approved if the site is not suitable for having uses of the kind proposed because of potential flooding, topography or adverse earth of rock formation. B. Land having hazards to life, health or property may not be subdivided for residential purposes until all hazards have been eliminated or unless adequate safeguards against the hazards are provided by the subdivision plan. . Stillwater Subdivision Code City of Stillwater Page 21 . . . C. Erosion and sedimentation control plans must be in accordance with the technical standards and specifications of the Grading Ordinance. D. Proposed subdivisions must be coordinated with existing nearby local governments and neighborhoods so that the community as a whole may develop harmoniously. 3. Streets A. Proposed streets must conform to the state road and county highway plans. B. Streets must be logically related to the topography and have reasonable grades. C. Access must be given to all lots and portions of the tract in the subdivision, and to adjacent un subdivided parcels unless the topography clearly indicates that the connection is not feasible. Reserved strips and landlocked areas shall not be created. D. The arrangement of streets in the new subdivision must plan for the continuation of the existing streets in adjoining areas without promoting cut throughs or short cuts that impact residential neighborhoods. E. If adjoining areas are not subdivided, but may be subdivided in the foreseeable future, the arrangement of streets in a new subdivision must make provision for the proper projection of streets into adjoining areas by carrying the new streets to the boundaries of the new subdivision at appropriate locations. F. Partial streets will not be permitted. G. Dead-end streets are prohibited, except or when designed as temporary or permanent cul-de-sac streets. H. Private streets and reserve strips are prohibited and no public improvements may be approved for a private street. All streets must be dedicated for public use. I. If a subdivision abuts or contains an existing or planned major thoroughfare or a railroad right-of-way, a street approximately parallel to and on each side of the thoroughfare and right-of-way may be required for adequate protection of residential properties and separation of through and local traffic. These service streets must be located at a distance from the major thoroughfare or railroad right-of-way suitable for appropriate use of the intervening land, and for park purposes in appropriate districts. Stillwater Subdivision Code City of Stillwater Page 22 Such distances shall also be determined with due regard for the requirements of approach grades and future grade separations. J. Streets may not be arranged in a way that will cause hardship to owners of adjoining property. Stillwater Subdivision Code City of Stillwater Page 23 . . . . . . K. Street Design 1) Minimum right-of-way widths and pavement widths (face to face of curb) for each type of public street or road are as follows: Type of Street Right-of- W ay Width Roadway Width Thoroughfare 120 feet As determined by traffic needs Collector Street 80 feet 44 feet Commercial or Industrial Service Street 80 feet 44 feet Minor Street 60 feet 32 feet Marginal Access Street 50 feet 42.5' turnaround access Cul-de-Sac 60 feet turnaround radius 42.5' turnaround radius 2) Where a subdivision abuts or contains an existing street of inadequate width, sufficient additional width must be provided to meet the above standards. 3) Alternative street standards may be allowed when it can be demonstrated that the safety and function of the street system will not be adversely impacted by the alternative standards and that the development will be attractive and can be accommodated by the street system (See subdivision 4 (a) ). 4) Additional right-of-way and roadway width may be required to promote public safety and convenience when special conditions require it or to provide parking space in areas of intensive use. 5) Extensions of existing streets with lesser right-of-way than prescribed above, may be permitted by modification. 6) Restrictions of Access. Access from minor streets onto state and county aid highways, is discouraged at intervals of less than five hundred (500) feet. 7) Street Jog. Street jogs with centerline offsets of less than one hundred fifty (150) feet are prohibited. Stillwater Subdivision Code City of Stillwater Page 24 8) Deflection. When connecting street lines deflect from each other at anyone point by more than ten (10) degrees, they must be connected by a curve with a radius of not less than one hundred (100) feet. . 9) Grades. Centerline gradients must be at least 0.6 percent and may not exceed the following: Classification Gradient (In Percent) Thoroughfares and Collector Street 5 Minor Streets, Marginal Access Streets 8 10) Vertical Curves. Different connecting street gradients must be connected with vertical curves. Minimum length, in feet, of these curves shall be twenty (20) times the algebraic difference in the percent of grade of the two adjacent slopes. 11) Angle of Intersection. The angle formed by any intersecting of streets may not be less than 60 degrees with 90 degree intersections preferred. 12) Size ofIntersection. Intersections of more than four comers are prohibited. 13) Comer Radii. Roadways of street intersections must be rounded by a radius of not less than fifteen (15) feet. Roadways of alley-street intersections must be rounded by a radius of not less than six (6) feet. Comers at the entrances to the turnaround portions of cul-de-sac must be rounded by a radius of not less than fifteen (15) feet. . 14) Street Pavement. New developments will require paved streets. The design of street pavement for all streets covered by this regulation must be in accordance with the State of Minnesota Highway Department Road Design Manual No. 5-291 for flexible pavements. The design thickness of the surfacing elements must be in accordance with the flexible pavement design standard for road classifications as follows: . Page 25 Stillwater Subdivision Code City of Stillwater . . . Classification Pavement Design; Axle Load Thoroughfare, Collector Streets and Commercial or Industrial Service Streets As determined by traffic needs Minor Streets and Marginal Access Streets 7 ton mmlmum 15) Gravel Surface. Streets that at the present time will only have a gravel surface must be designed so the base and subbase requirements as set forth in State of Minnesota Highway Department Road Design Manual No. 5-291 for flexible pavement are met. In all cases at least the top six (6) inches of the street surface must be of class 5 crushed aggregate or a material as approved by the engineer. 16) Soil Tests. To determine subgrade soil classifications, soil samples must be collected and analyzed by a reputable testing laboratory. Reports of the soil analysis must be submitted to the City Engineer with the pavement plans. Soil samples must be taken along the centerline of the proposed road at intervals not exceeding 300 feet. 17) Curb and Gutter. Concrete curb and gutter must be constructed on both sides of streets. The construction must be in accordance with Standard Specification for Highway Construction, M.H.D. Spec. No. 2531. Concrete curb and gutter cross sections shall be either M.H.D. Design No. B618 or M.H.D. Design No. D418. 18) Boulevards. All boulevards must be at least four (4) feet in width and must have four (4) inches of top soil (black dirt) placed on them and then be sodded. L. Permanent cul-de-sac streets, may not exceed six hundred (600) feet in length. M. Unless future extension is clearly impractical or undesirable, a turnaround right-of-way must be designed to permit future extension of the street into the adjoining tract. At the time a street is extended, the acreage covered by the turnaround outside the boundaries of the extended street will revert in ownership to the property owner fronting on the temporary turnaround. N. Alley Design 1) Alleys may be allowed and are subject to the following standards. Stillwater Subdivision Code City of Stillwater Page 26 2) All alley right-of-way and pavement widths must conform to the following minimum standards: Classification Right-of-Way Width Pavement . Industrial or Commercial 28 feet 20 feet Residential (two-way) 24 feet 16 feet Residential (one-way) 20 feet 12 feet 3) Grades. All centerline gradients must be at least 0.5 percent and shall not exceed eight (8) percent. O. Street Names 1) Names of new streets must not duplicate existing or platted street names unless a new street is a continuation of or in alignment with the existing or platted street. In that event, it must bear the same name of the existing or platted street so in alignment. P. Street Signs I) All street signs must be provided and installed by the community at the expense of the subdivider. . Q. Street Trees and Landscaping Plan 1) On average three (3) street trees shall be planted per lot. They must be placed inside the property line and not in the boulevard unless approved by the city engineer. 2) The type of species of tree planted must be approved by the Community Development Director. Trees with root structures that are less likely to interfere with utility lines, break up sidewalks, and cause other nuisance damage are desirable. Trees must have a trunk diameter (measured 12 inches above ground level) of not less that I ~ inches and must be planted in not less than one cubic yard of good growing soil with a suitable amount of fertilizer. Approved multiple varieties may be used. 3) Alternative street tree and landscape standards may be allowed in planned unit development review. R. Residential Street Lighting 1) A street light plan must be submitted to accommodate safe travel and to preserve the character of the neighborhood. Street lights are required. . Stillwater Subdivision Code City of Stillwater Page 27 . . . 4. Sidewalk and Trail Design A. Widths. All sidewalk widths must when installed conform to the following minimum standards: Classification Width Single Family Area Multiple Family Area and Public Building Sites Commercial Areas Industrial Areas 5 feet 6 feet 8 feet 6 feet B. Grades. Sidewalks shall slope 14 inch per foot away from the property line and the profile grade may not exceed 8 percent. C. Sidewalks required. Sidewalks are required on all collector or through streets unless an alternative location is approved by the City Engineer. Sidewalks must be placed in a public right-of- way or utility easement. D. Provision for Handicapped. Sidewalks must be brought to a maximum of 1 W' above the street grade of all intersections to facilitate movement for elderly and the handicapped. E. Multi use walking or biking trails must be 8 feet in width with adequate right-of-way. F. All required walks must be concrete four (4) inches thick placed on a four (4) inch sand base. 5. Public Utilities A. Water Supply. Extensions of the public water supply system must be designed to provide public water service to each lot as required by the City Water Department. B. Sewage Disposal. Extensions of the public sanitary sewer system must be designed to provide public sewer service to each lot as required by the City Engineer. C. In areas where public water and sewer service cannot be provided on-site sewer systems and private wells may be utilized only until municipal services are available, and only if a modification is granted by the City Council. All on-site systems must meet Minnesota PCA requirements as administered by the Building Official. D. All electrical, telephone and other wire or cable transmitted utility lines and services must be installed underground in a Stillwater Subdivision Code City of Stillwater Page 28 common trench unless an alternative is approved by the City Engineer. . 6. Drainage A. All surface and underground drainage systems must be installed to adequately remove all natural drainage that accumulates on the developed property. All systems must be in conformance with the community drainage plan and all piping must provide complete removal and a permanent solution for the removal of drainage water. The drainage system may include a storm sewer system or a system of open ditches, culverts, pipes, catch basins, and ponding areas. B. The drainage plan must include water quality treatment provisions, at a minimum, meeting "NURP" pond standards (Phosphorous removal efficiency of at least 65 percent, capacity of 2.5",24 hour storm, with 25 percent increase for sediment. See city design criteria for more information) with sufficient storm water holding capacity to meet the "No Net Increase" design standard for a I 00 year storm. C. All development areas that drain into Long Lake and/or Brown Creek must show how the proposed drainage system will minimize the impact on those DNR protected wetlands. 7. House Plumbing A. When an individual sewage system is used and the septic tank is placed on a side other than that from which the public sewer line would connect, it must be required that a capped sewage disposal line is extended from the point of ground entrance of basement or house to a point five (5) feet beyond and to the side form which the future sewer connection will most likely be made. Inside the basement the elbow must be set up to be easily reversed for connection to the capped line. . 8. Easements A. Provide for Utilities. Easements of 10 feet on the front lot lines and 5 feet on the rear and side lot lines must normally be provided for public utilities. If underground utilities are being installed, additional easement may be required. B. Provided for Drainage. Easements must be provided along each side of the centerline of any water course or drainage channel to a sufficient width to provide proper maintenance and protection and to provide for storm water runoff and installation and maintenance of storm sewers. . Stillwater Subdivision Code City of Stillwater Page 29 . . . C. Dedication. Utility and drainage easements must be dedicated for the required use. D. Open space. Easements for the provision and protection of open space or wetlands may be required. 9. Block Design A. Block length and width or acreage within bounding streets must accommodate the size of residential lots in the area and provide for convenient access, circulation control, and safety of street traffic. B. In residential areas, without water frontage, blocks shall not be less than six hundred (600) feet nor more than eighteen hundred (1800) feet in length measured along the greatest dimension of the enclosed block area, unless modifications are necessitated because of topography or conformance with an adjoining plat. C. In blocks over nine hundred (900) feet long, ten (10) foot side pedestrian crosswalks may be required through the blocks in locations deemed necessary to public health, convenience and enjoyment. Suitable setbacks, paving, landscaping, or fencing may be required. D. Blocks for commercial and industrial areas may vary from the element of design contained in this section if the nature of the use requires other treatment. In such cases, off-street parking for employees and customers must be provided, along with safe and convenient limited access to the street system. Space for off- street loading must be provided with similar access. Extension of roads, railroads access right-of-way and utilities must be provided. E. Blocks must be wide enough to allow two (2) tiers of lots with minimum depth as required by zoning ordinance except adjoining a lake, stream, railroad or thoroughfare of where one tier oflots is necessary because of topographic conditions. Stillwater Subdivision Code City of Stillwater Page 30 10. Lot Requirements A. Side lot lines must be substantially at right angles to straight street lines or radial to curved street lines or radial to lake or stream shores unless topographic conditions necessitate a different arrangement. . B. Each lot must front upon a public street. C. For areas with urban sewer service available, no lot may have less area or width than is required by the zoning regulations applying to the district in which it is located. For unsewered areas in all zoning districts the minimum lot size shall be 1 acre of lot area, except where more square footage is required by zoning regulations. Exceptions to lot size standards may be allowed through the planned development review process. D. Lots designed for commercial or industrial purposes must provide adequate off street service, loading and parking facilities. E. Building Sites. Each lot must have a total width at the front or rear lot line of not less than thirty (30) feet. G. Comer lots must be platted at least twenty (20) feet wider than interior lots. . H. Butt lots in any subdivision are to be discouraged. Where butt lots must be used to fit a particular type of design, they must be platted at least ten (10) feet wider than the average width of interior lots in the block. I. Through or Double Frontage Lots shall not be permitted except where the lots abut a thoroughfare or major highway. These must have an additional depth of twenty (20) feet for screen planting along the rear lot line. J. Water Courses. Lots abutting upon a water course, drainageway, channel or stream must have an additional depth or width as required to assure wetland setbacks are met. K. Lots with lakeshore frontage must be designed so that the lot lines extended maintain the closest approximation to riparian rights for each lot. L. Natural Features must be shown for all natural features, such as tree growth, water courses, historic or cultural sites or other unique site conditions. . Stillwater Subdivision Code City of Stillwater Page 31 . . . M. Lot Remnants. All remnants of lots below minimum size left over after subdividing of a larger tract must be added to adjacent lots or be owned in common by the development. N. Access to Thoroughfares. In the case where a proposed plat is adjacent to a limited access highway, other major highway, or thoroughfare, there must be no direct vehicular access from individual lots. In the platting of small tracts of land fronting on limited access highways or thoroughfares where there is no other alternative, a temporary entrance may be granted but when neighboring land becomes subdivided and more preferable access arrangements become possible, temporary access permits will be eliminated. O. Political Subdivision Lines. No lot may extend over a political subdivision boundary. P. Large Lot Planning. In any area where lots are platted in excess of32,000 square feet or 180 feet in width at the building setback line, a preliminary resubdivision plan may be required showing potential and feasible way in which the lot or lots may be resubdivided in future years for more intensive use of the land. The placement of buildings or structures upon these lots must allow for potential resubdivision. 11. Protected Areas A. Where land proposed for subdivision is deemed environmentally sensitive by the City, due to the existence of wetlands, drainage ways, water courses, floodable areas, steep slopes or other environmental features, the design of said subdivision must clearly reflect all necessary measure of protection to insure against adverse environmental impact. B. All plats are subject to the following Stillwater Ordinances and must meet all applicable requirements of each ordinance: 1) Ordinance No. 644 Historic Preservation 2) Ordinance No. 692 Design Review 3) Ordinance No. 706 Riverway BlufflandlShoreland 4) Ordinance No. 747 Flood Plain Overlay District 5) Ordinance No. 769 Forest Protection 6) Ordinance No. 776 Storm Water Management Practices 7) Ordinance No. 778 Restrictive Soils 8) Ordinance No. 784 Shoreland Management 9) Ordinance No. 786 Wetland Conservation C. All submittals required by the above ordinances must be submitted in conjunction with the Preliminary Plat. Stillwater Subdivision Code City of Stillwater Page 32 Subdivision 7 12. Monuments A. All lot comer pipes or iron rods must be a minimum of one-half (Y2) inch in diameter, 18 inches in length and shall be inscribed wit the registration number of the land surveyor making the survey as prescribed in Minnesota Statues Chapter 505. . 13. Inspection A. All required improvements must be inspected by the engineer during construction at the expense of the subdivider. Required Improvements And Financial Arrangements 1. Improvements Required A. Prior to the approval of a plat by the governing body, the subdivider must have agreed, in the manner set forth below, to install, in conformity with approved construction plans and applicable standards and ordinances, the following improvements on the site: I) Survey Monuments. All subdivision boundary comers, block and lot comers, road intersection comers and points of tangency and curvature must be marked with survey monuments meeting the minimum requirements of state law. All U.S., state, county, and other official bench marks, monuments or triangulation stations in or adjacent to the property must be preserved in precise position unless a relocation is approved by the controlling agency. . 2) Grading. The full width of the right-of-way of each street and alley dedicated in the plat must be graded according to the approved grading plan. 3) Pavement. All streets and alleys must be improved with concrete or bituminous surface. 4) Curb and Gutter. Concrete curb and gutter must be installed along both sides of all streets and alleys that are of an urban design. 5) Sidewalks may be required along both sides of all streets in areas where residential density equals or exceeds two (2) dwelling units per acre or in commercial areas. 6) Water Mains. The subdivider is required to install water mains in the platted area and connect to the public water system. . Stillwater Subdivision Code City of Stillwater Page 33 . . . 7) Public Sanitary Sewer. In all cases where trunk line sanitary sewer facilities are available, the subdivider is required to install sanitary sewers in the plat and connect trunk line sewers. If the facilities are not available but it is expected they will be within ten (10) years, the governing body may require that the sewers, together with all necessary laterals extending from the main sewer to the street curb be installed and capped for future connections as service becomes available. In that event, the subdivider may also install on- site disposal units provided they are located to permit easy and the least expensive connection to the sewer when it becomes available. If on-site units are installed, the subdivider shall provide underground plumbing to extend three (3) feet beyond the footing. The plumbing must be plugged. The area around the stack must be scored so that the septic tank line can be disconnected and connection can be made with the public sanitary sewer system. 8) Drainage Facilities. Drainage facilities and easements must be installed that will adequately provide for the drainage of surface water. A storm sewer may be required. Storm water convenience systems shall provide ten year protection for streets, with emergency overflow provided. All dwellings and businesses shall have a minimum of 100 year protection plus 3 feet of freeboard or 1 foot, if any, emergency overflow is provided. Drainage way easements or land dedication may be required when the easements or land is needed for flood planning management, property drainage, prevention of erosion, pedestrian access to water bodies or other public purpose. 9) Parks and Trails. Designated neighborhood or community parks and trails must be graded and improved as requested by the park dedication policy. 10) Miscellaneous Facilities. Tree planting, street name signs, lighting, traffic control signs, oversized utility trunk lines, pedestrian ways and other improvements may be required to mitigate the impact of a proposed subdivision.. Stillwater Subdivision Code City of Stillwater Page 34 2. Payment for Installation of Improvements A. The required improvements are to be furnished and installed at the sole expense of the subdivider. However, if the cost of an improvement would by general policy be assessed only in part to the improved property and the remaining cost paid out of general tax levy, provisions may be made for the payment of a portion of the cost of the community. Further, if any improvement installed within the subdivision will be of substantial benefit to lands beyond the boundaries of the subdivision, provision may be made for causing a portion of the cost of the improvement, to be assessed against the benefitting property. The subdivider will be required to pay for the portion of the whole cost of the improvement that will represent the benefit to the property within the subdivision. . 3. Developer's Agreement Providing for the Installation of Improvements A. Prior to the installation of any required improvements and prior to approval of the final plat, the subdivider must enter into a contract in writing with the community requiring the subdivider to furnish and construct the improvements at their sole cost and in accordance with plans and specifications in accordance with any conditions of approval. B. No subdivider is permitted to start work on any subdivision without special approval of the City Council if the subdivider has previously defaulted on work. . 4. Financial Guarantee A. The contract provided for in Section 7 (3)(A) must require the subdivider to make an escrow deposit or, in lieu thereof, furnish a performance bond. The escrow deposit or performance bond must conform to the requirements of this regulation. B. Escrow Deposit. An escrow deposit must be made with the City Finance Director in a sum equal to 125 percent of the total cost as estimated by the engineer of all the improvements to be furnished and installed by the subdivider pursuant to the contract, that have not been completed prior to approval of the plat. The total costs shall include costs of inspection by the City as well as administrative, legal, and engineering costs incurred by the City. The City shall be entitled to reimburse itself out of the deposit for any cost and expense incurred by the City for completion of the work in case of default of the subdivider under the contract, and for any damages sustained on account of any breach thereof. Upon completion of the work and termination of any liability, the balance remaining in the deposit must be refunded to the subdivider. . Stillwater Subdivision Code City of Stillwater Page 35 . . . C. Performance Bond. In lieu of making the escrow deposit, the subdivider may furnish a performance bond with corporate surety, in a sum equal to 125 percent of the total cost as estimated by the engineer of all the improvements to be furnished and installed by subdivider pursuant to the contract, which have not been completed prior to the approval of the plat. The bond must be approved as to form by the attorney and filed with the clerk. 5. Construction Plans and Inspection A. Construction plans for the required improvements conforming in all respects with the standards and ordinances of the community must be prepared at the subdivider's expense by a professional engineer who is registered in the State of Minnesota and the plans of construction items must be submitted to the engineer for approval and for an estimate of the total costs of the required improvements. Upon approval of the plans approved by the engineer plus two (2) as built prints and an electronic disc record in a city readable format must be furnished to the community to be filed as a public record. B. All required improvements on the site that are to be installed under the provisions of this regulation must be inspected during the course of construction by the City engineer at the subdivider's expense and acceptance by the community is subject to the engineer's certificate of compliance with the contract. Additionally, the developer may be required to provide full time over site and inspection on the site. 6. Improvements Completed Prior to Approval of the Plat A. Improvements within a subdivision which have been completed prior to application for approval of the plat or execution of the contract for installation of the required improvements may be accepted as equivalent improvements in compliance with these requirements only if the engineer will certify that the existing improvements conform to applicable standards. 7. Trunk Facilities A. Where larger size water main, sanitary sewer, storm drain or similar facilities is required to serve areas outside the subdivision, the larger facility required must be constructed. The additional cost is to be borne by the benefiting properties and assessments are to be determined by the City Council in a proceeding conducted under Minnesota Statutes, Chapter 429. Stillwater Subdivision Code City of Stillwater Page 36 Subdivision 8 8. Alternate Installation and Incomplete Improvements A. The governing body may elect to install any or all of the required improvements pursuant to a cash escrow agreement or other financial arrangements with the subdivider or pursuant to the provisions of Minnesota Statutes, Chapter 429. B. The City Council may also elect to commence assessment proceedings, utilize funds of cash escrow agreement, or otherwise move to finance and install improvements. If the improvements are required in order to provide greater assurance of public health, assure reliability of water supply, provide for economy of installation, provide more effective fire fighting through hydrants and otherwise protect the public health, safety, convenience and general welfare. General Provisions 1. Protection of Natural Features A. The governing body reserves the right to decline approval of a subdivision if due regard is not shown for the preservation of all natural features such as large trees, lakes, rivers, and other water courses, scenic points, historical spots and similar community assets which, if preserved, will add attractiveness and stability to the proposed development of the property. 2. Parks, Open Space, and Park Dedication A. All subdivisions are subject to the City of Stillwater Park and Trail Dedication Policy and must follow all standards and guidelines required by said policy. Stillwater Subdivision Code City of Stillwater Page 37 . . . .' . . Subdivision 9 3. Planned Developments A. Planned Developments must follow all platting procedures found in Subdivision 4 of this ordinance and all planned development permit procedures found in the Stillwater Zoning Ordinance. 4. Environmental Review A. All subdivisions are subject to environmental review requirements as described in Chapter 4410 of the Minnesota Environmental Quality Board regulations. Enforcement 1. Building Permits A. No building permit may be issued for any construction , enlargement, alteration, or repair, demolition or moving of any building or structure on any lot or parcel until all the requirements of this subdivision code have been fully met and a final plat has been recorded unless approved by the city council. 2. Violation and Penalties A. Any firm person or corporation who violates any of the provisions of these regulations or who sells, leases or offers for sale or lease any lot, block or tract of land herewith regulated before all the requirements of these regulations have been complied with, is guilty of a misdemeanor, an upon conviction thereof, is subject to fine or imprisonment. Each day that a violation is permitted to exist constitutes a separate offense. 3. Separability A. It is hereby declared to the intention that the several provisions of this regulation are separable in accordance with the following: 1) If any court of competent jurisdiction adjudges any provisions of this regulation to be inyalid, the judgement will not affect any other provision of the regulation not specifically included in the judgment. 2) If any court of competent jurisdiction adjudges invalid the application of any provision of this regulation to a particular property, building or structure, the judgment will not affect other property, buildings or structures. Stillwater Subdivision Code City of Stillwater Page 38 SP EXAMPLE: SKETCH PLAN 1. Location map 2. North arrow and graphic scale 3. Street layout on and adjacent to plat 4. Designation of existing and proposed land use and zoning 5. Natural resource areas and site conditions, topographical features, wetlands, forested areas, slope, view corridors, historic or cultural resource sites 6. General lot locations and layout 7. Concept plan showing items 1 through 6 above for adjacent lands owned or controlled by the subdivider . . . . pp GENERAL REQUIREMENTS FOR PRELIMINARY PLATS Identification and Description 1. Location map 2. Proposed name of subdivision 3. Legal description of property 4. Name and address of record owner and any agent having control of the land, subdivider, land surveyor, engineer and designer of the plan 5. Graphic scale (Not less than 1" to 1 00') 6. North point and key map of area showing well known geographical points for orientation within a one-half (~) mile radius 7. Date of preparation Existing Conditions . 8. Boundary lines 9. Existing zoning classifications for land in and abutting the subdivision 10. Approximate total acreage 11. Location, right-of-way width and names of existing or platted streets or other public ways, parks, and other public lands, permanent buildings and structures, easements, and section, corporate and school district lines within and the plan and to a distance of one hundred (100) feet beyond 12. Location and size of existing sewers, water mains, culverts, or other underground facilities within the preliminary plan area and to a distance of one hundred (100) feet beyond 13. Boundary lines of adjoining land within one hundred (100) feet, identified by name and ownership 14. Topographic data, including 2 foot contours and significant features. U.S.G.S. datum shall be used for all topographic mapping where feasible. Slopes shall be identified using the following ranges: 0-12%; 12-24%; and 25+% 15. Copy of all proposed private restrictions . 16. Soil borings test results pp Proposed Subdivision Design Features 17. Layout of proposed streets, showing right-of-way widths and proposed names of streets 18. Location and widths of proposed alleys, pedestrian ways, utility easements, street landscape areas, and the location and size of required neighborhood parks and open space areas 19. Layout numbers and preliminary dimensions of lots and blocks 20. Proposed front and side street building setback lines 21. Location and sizes of proposed sanitary sewer lines and water mains or proposed community sewer and water systems 22. Gradients of proposed streets, sewer lines and water mains, if requested 23. Areas, other than streets, alleys, pedestrian ways and utility easements, intended to be dedicated or reserved for public use, including the size of such areas III acres 24. 14 copies of preliminary plat 25. One 8 W' x 11" reproducible copy of preliminary plat 26. One 8 W' x 11" transparency of preliminary plat . . . . . . FP FINAL PLAT REQUIREMENTS 1. General requirements for preliminary plats (PP) 2. Accurate angular and lineal dimensions for all lines, angles, and curvatures used to describe boundaries, streets, easements, areas to be reserved for public uses and other important features. All dimensions including lot lines in feet and hundredths of feet 3. An identification system for all lots and blocks 4. True angles and distances to the nearest established official monuments (not less than three) that shall be accurately described in the plat 5. Municipal or section lines accurately tied to the lines of the subdivision by distances and angles 6. Accurate outlines and legal description of any areas to be dedicated or reserved for public use or for the exclusive use of property owners within the subdivision with the purposes indicated therein 7. A list of areas (to the nearest square foot) of all lots, outlots, and road right-of- way certified by the surveyor who signs the plat 8. An up-to-date certified abstract of title or registered property report and such other evidence as the City Attorney may require showing title or control in the applicant 9. Certification by a registered surveyor 10. Execution by all owners of any interest in the land and any holders of a mortgage thereon of the certificate as required by Minnesota Statutes. The certificate shall included a dedication of the utility easements and any other public areas in such form as shall be approved by the City Attorney 11. Signature block as found in the Stillwater Subdivision regulations 12. 5 copies of final plat 13. One 8 Y:z" x II" reproducible copy of final plat 14. One 8 Y:z" x 11" transparency of final plat 15. Electronic format of final plat Gnswp GRADING, DRAINAGE, STORM WATER MANAGEMENT, AND WETLANDS PLAN . 1. Name and address of applicant, legal description, north point, date and scale of drawing and number of sheet 2. Location map 3. Earthwork quantities 4. Final grades (4:1 maximum slopes) 5. Proposed building pad elevations, proposed 1 st floor and garage elevation, and proposed building type (i.e., walkout, split, rambler, etc.) 6. Existing and proposed topography (2 foot contour intervals) 7. Drainage calculations 8. Ten-year storm pipe design and 100-year storm level of protection 9. Drainage around each building pad location 10. Drainage easements . 11. A survey showing location and elevation of all roads, utilities and structures 12. Tree survey showing all trees having a caliper of six inches or greater 13. Development concept plan indicating how the recontoured parcel may be developed in a manner consistent with this ordinance and the comprehensive plan 14. Drainage plan which includes any engineering work for storm water retention which may be necessary. The plan shall delineate in which direction and at what rate storm water will be conveyed from the site and setting forth the areas of the site where storm water will be allowed to collect 15. Traffic analysis showing how any materials will be removed from or delivered to the site and where it will be deposited 16. Two copies of soil boring information together with boring location maps and any other soils information pertinent to improvements 17. Schedule and phasing of building construction, grading, site restoration, and development of site . 18. Erosion control measures, including location and dimensions of all construction site measures e . . GDSWP 19. Delineation of all streams, rivers, public waters and wetlands located on and immediately adjacent to the site, including depth of water, a description of all vegetation which may be found in the water, a statement of general water quality and any DNR, PCA, or Corps of Engineers classification 20. Location and dimension of existing storm water drainage systems and natural drainage patterns on and immediately adjacent to the site, delineating in which direction and at what rate storm water is conveyed from the site, identifying any receiving stream, river, public water or wetland and setting forth those areas of the unaltered site where storm water collects 21. Description of soils, including map of soil types and report on suitability for development, and steps to render soils suitable 22. Vegetative covers and proposed removal 23. 100 year floodplain, flood fringes, and floodway 24. Location and dimensions of all temporary soil or dirt stockpiles 25. Provisions for maintenance of the construction site erosion control measures during construction, including best management practices 26. finished grading shown at 2-foot contour intervals 27. Landscaping plan 28. Proposed size, alignment, and intended use of any structure to erected on the site 29. A clear delineation and tabulation of all areas which shall be paved or surfaced, including a description of the surfacing material to be used WETLAND PLAN 1. All wetlands must be delineated in accordance with 1989 Federal Manual for Identifying and Delineating Wetlands 2. Plan showing filling or draining of any wetland including justification GDSWP 3. Proposed mitigation for any wetland filling or drainage 4. Any permits required and the status of the permits 5. Required setbacks or buffer areas for all natural areas and wetlands as required by the City Riverway Bluffland/Shoreland, Flood Plain, Shoreland Management, and Wetland Conservation Ordinances . . . e . . SUP STREET AND UTILITY PLAN 1. Plan and profile showing roads, grades, lengths of cul-de-sacs and curb data(horizontal and vertical) 2. Plan and profile of sidewalks and pedestrian pathways including location, width, and surfacing materials 3. Connections to existing streets or platted right-of-ways 4. Provisions for future extensions or connections to adjacent land 5. Appropriate easements or right-of-way 6. Plan and profile showing existing utilities, proposed utilities, connection with existing utilities (water main, sanitary sewer, storm sewer) and appropriate easements as required 7. Statements whether utilities will be publicly or privately constructed, owned, and maintained 8. For plats in the portion of the City without public utilities, note drainfield locations on proposed lots (Must be located on undisturbed soil and two sites must be identified for each lot. 9. Property lines 10. Proposed buildings, auxiliary structures, parking areas, and roads TLP TREE PRESERVATION AND LANDSCAPING PLAN 1. Location, size and species of all significant trees (six caliper inches or greater for deciduous trees, and 10 feet in height for coniferous trees) 2. Trees to be preserved 3. Trees to be removed 4. All trees within 30 feet of grading limits 5. Property lines 6. Existing and proposed contours, including any proposed berming, at 2-foot contour intervals 7. Location, type and size of existing plant material 8. Proposed graded areas, buildings, paved areas, fences, walls, parking lot, loading areas, service areas, utility locations 9. Vegetation to be removed or disturbed during construction 10. Location, type, size, and number of proposed plant materials II. Typical street tree and front yard landscape plan for residential developments 12. Areas to be seeded, sodded, or left undisturbed 13. Method of screening parking areas, loading areas, and rooftop mechanical units, including sight lines, illustrating effectiveness of screening 14. Legend, plant list, key 15. Location of significant natural features, including, but not limited to, floodplains, lakes, wetlands, and bluffs with reference to benchmark elevations 16. Identification of all existing and proposed slopes more than 3: I and restoration method 17. Irrigation plan or method of watering e . . e . . 01 OTHER INFORMA nON 1. Statements of the proposed use of lots, stating type of residential buildings with number of proposed dwelling units; type of business or industry so as to reveal the effect of the development on traffic, fire hazards and congestion of population 2. Source of water supply 3. Provisions for sewage disposal, surface water drainage and flood control 4. Conformance of proposed development with zoning department requirements 5. Identification of any property that will fall within the jurisdiction of shoreland, floodplain, riverway bluffland/shoreland, historic preservation, forest protection, restrictive soils, and wetlands regulations, and the measures to be taken to conform to these regulations 6. Information as conditional or required for a design review permit 7. Such other information as may be requested 8. Traffic general information sufficient to evaluate the impact of the project generated traffic on the existing and proposed road system (information regarding existing road capacity, existing traffic costs, level of service and impact of project on existing road system. PA PRE-APPLICATION FORM 1. Name: Address: Telephone: (H) (W) 2. Name of proposed development: Number oflots: 3. Legal description: Size of property in acres: 4. Current use of property: Proposed use of property: Current zoning of property: Proposed zoning of property: Natural resources located on property: Historic resources located on property: 5. Submittal Requirements: _Sketch Plan (SP) Applicant's Signature Date e . . PPA PRELIMINARY PLAT APPLICATION FEE PAID .. APPLICANT Name: Company: Address: City: Telephone:(W) State:_Zip Code: (FAX) (H) 2. PROPERTY FEE OWNER Name: Company: Address: City: Telephone:(W) State:_Zip Code: (FAX) (H) 3. SURVEYOR Name: Company: Address: City: Telephone:(W) State:_Zip Code: (FAX) (H) .4 Property Location: Legal Description: 5. Name of development: Number of lots: Current land use: Proposed land use: Current zoning: Proposed zoning: Anticipated project completion: 6. SUBMITTAL REQUIREMENTS: (14 copies and I reduced 8 Yz" x II ") _ Preliminary Plat (PP) _ Tree Preservation and Landscaping Plan (TLP) _ Street and Utility Plan (SUP) _ Grading, Drainage, Storm Water and Wetlands Plan (GDSWP) _ Other Information (01) _ 8 Yz" x II" Transparency I hereby apply for the above consideration and declare that the infonnation and materials submitted with this application are complete and accurate per City requirements. I understand that the application will be processed when it has been found to be complete and adequate by the Community Development Director. . Property Fee Owner(s) Signature(s): Applicant(s) Signature(s): Date: PLEASE NOTE: If Property Fee Owner is NOT the applicant, the Applicant must provide written authorization by Property Fee Owner in order to make application. FINAL PLAT APPLICATION FEE PAID . State:_Zip Code: (FAX) (H) State:_Zip Code: (FAX) (H) State:_Zip Code: (FAX) (H) . 5. Name of development: Number of lots: Current land use: Proposed land use: Current zoning: Proposed zoning: Anticipated project completion: 6. SUBMITTAL REQUIREMENTS: (5 copies and I reduced 8 W' x II ") _ Final Plat (F) Electronic FP Format _ Tree Preservation and Landscaping Plan (TLP) _ Street and Utility Plan (SUP) _ Grading, Drainage, Storm Water and Wetlands Plan (GDSWP) _ Other Information (01) _ 8 W' x 11 II Transparency I hereby apply for the above consideration and declare that the infonnation and materials submitted with this application are complete and accurate per City requirements. I understand that the application will be processed when it has been found to be complete and adequate by the Community Development Director. Property Fee Owner(s) Signature(s): Applicant(s) Signature(s): Date: . PLEASE NOTE: If Property Fee Owner is NOT the applicant, the Applicant must provide written authorization by Property Fee Owner in order to make application. . . . MAGNUSON LAW OFFICE 6124395641 P.02 MAGNUSON LAW FI.Rl\'I LICENSED IN MINNESOTA AND WISCONSIN TJ.lE DESC,;H OI'FIC'Fl BUll_DING 33:1 NORTH MAIN STRI,C:T' SUITE #202. p.O. Box 431\' ST1LLWATER. MN j)OlC~ TELF.PHONr:i: (612) 439.9464 . TELHCOI'IER: (6121431,).51'141 DAVID T. MAGNUSON RlCHARI> I). Al_LRN MEMORANDUM TO: Mayor, City Council and Staff David T. Magnuson, Stillwater City Attorney ~......../. January 30, 1997 FROM: DATE: RE: Subdivision Ordinance Update At last Wednesday night's meeting of the Annexation Area Joint Powers Conunittee, the Subdivision Ordinance update that has been underway in the City for more than one (1) year won the approval of the Joint Board subject to the changes outlined below that the Joint Board incorporated into their approval. If the City Council is willing to accept the draft with the changes required by the Joint Board, the City is free to adopt the regulations at Tuesday night's meeting subject to the second reading that is required for the passages of an Ordinance under our City Charter. The changes are as follows: 1. The definition section would be changed to include the following definitions: "Joint Board. The Joint Board created by the Town and City of Stillwater for Joim Planning and Land Use Control pursuant to the Ol'derly Annexation Agreement between the Town and City adopted on the 16th of August, 1996." "Orderly Annexation Area. The area designared as being in need of Orderly Annexation as described in Section 2 of me Orderly Annexation Agreement made between the Town and City of Stillwater on the 16th day of August, 1996." "Partial Streets. That part of a srreet which together with another part or other parts make up a street that conforms to the design standards set forth in Subdivision 6." In order to accommodate (hese new definitions, the numbering scheme for (he definition section will need to be revised. 2. A new Section 6(G) will be added that will read as follows: MAGNUSON LAW OFFICE 6124395641 P.03 Page 2 January 30, 1997 . "G. If the proposed subdivision is located in the Orderly Annexation Area. the Preliminary Plat must be submitted to the City and Town Joint Planning Board for the Board's review and comment on the consistency of the Preliminary Plat with the City's Comprehensive Plan and the Orderly Annexation Agreement. " 3. Under Section 9 - Alternative Design Standards. a tbird paragraph will be added to the first section relating to the purpose of Alternative Design Standards. This paragraph will be inserted before the paragraph beginning with "The Intent of Alternative Design Standards ". The new paragraph will read as follows: "The Design Standards that may be altered pursuant to this section are those Design Standards found in Subdivision 6, Sections 2 through 10, that relate to aesthetic design. No alternative design will be allowed that will negatively impact public safety or health. " 4. Section 9(C) will be changed to read as follows: "C. The applicant must show that the proposed Alternative Design Standards will better achieve Comprehensive Plan objectives and policies and will not have negative impacts on the proposed development, the surrounding neighborhood. whether the neighborhood is in the City or adjacent Town, or the City as a whole. " . S. Under Subdivision 5 - Plat and Data Submittal Requirements, a new subdivision H is added that will read as follows; "H. An acknowledgment that the subdivider has received a copy of the Orderly Annexation Agreement between the City and Town and that the subdivider is aware that the development must be consistent with the City's Comprehensive Plan and the Orderly Annexation Agreement. " 6. Under Subdivision 6, Section 3(K)(3), (4(a)) must be changed to (4(9)). 7. Subdivision 7. Section 2 will be changed by changing the comma after levy in the fifth line to a period and deleting the remainder of the sentence. Otherwise, Section 2 will remain intact. DT!vf/ds cc: David Johnson David Francis T om Scott Meg McMonigal . . . . ~ MEMORANDUM TO: Mayor and City Council ~ FROM: Diane Deblon, Finance Director DATE: January 31, 1997 SUBJECT: Annexation Area Deposit & Financing Pursuant to City Council direction, at your last meeting, staffhas been meeting to discuss the issues. Due to the complex nature of the issues and the long-term impacts of the solutions, staff needs additional time to prepare a recommendation for the Council. We expect to have a reqommendation for you at the February 18, 1997 meeting. e e - MEMORANDUM TO: Mayor and City Council FR: Steve Russell, Community Development Director fJ-- DA: February 4, 1997 RE: UPDATE ON ST. CROIX VALLEY SPORTS COMPLEX The St. Croix Valley Sports Complex could truly turn into a community/sports center with the addition of the National Guard Armory. Since last week's meeting, the design consultants, Major Ous, the working committee and city staff, planning and city engineer, have met to discuss and evaluate the various master plan alternatives. As a result of these meetings, a master plan was developed that accommodates all uses; two sheets of ice, a two field fieldhouse, a location for a two-level, 45,000 square foot armory, a 450+ car parking lot, a three-acres site for the new city public works facility and ponding areas (see attached master plan). Yet to be finally decided, is how storm water will be handled. A drainage concept with on-site detention has been developed but specific calculations have not been developed or reviewed. The master plan recognizes the sites topography and existing vegetation to shape and direct the project design. The design is consistent with and complementary to surrounding land uses and street functions. The site topography drops off from east to west. A mature tree line with oaks and other deciduous trees of lesser significance divides the site running north to south. By using the land form and incorporating the trees into the site design, the cost of the project are reduced and the project fits into the landscape. The tree line will be maintained to screen and buffer the public works use located to the east from the tree line from the remainder of the site and area. The public works building and additional site screening will further conceal the site from the street. The field house is located to the north of the public works site. The field house will accommodate two soccer fields. The field house size is 15 feet smaller than the two field structure previously reviewed by the council but still accommodates two fields adequately and fits the site. The tree line is continued from the south in front of the field house bubble to screen it from views from the west. 1 e The next set of structures, the hockey arenas, steps down on the site to the north. Design attention will be paid to the front (west) elevation of the hockey structure and north side of the future ice facility. The second sheet of ice, initially an outside sheet, will be covered in a future development phase. Based on last weeks council meeting, comments made by General La Blanc and direction provided by the council, the National Guard Armory building has been incorporated into and made a central element of the Community/Sports Center Master Plan. The armory will provide space for community activities such as meeting rooms, a kitchen for community gatherings and court space for basketball, volley ball, walking track and tennis. The addition of the armory makes the facility much more available to the entire community. The National Guard staff could also playa role in facility management, operations and scheduling. The potential benefits of working together with the National Guard and integrating the use into the sports complex is reduced costs and more facility to serve the community. e In the past, the stumbling block for a new armory was federal financing. If the option presented by General La Blanc, the city bonding and constructing the Armory Building with National Guard leasing the buildings back, is feasible, the project could proceed along with the ice arena and field house. (General La Blanc and Tom Ryan from the National Guard are studying this option and will report back to the council in the near future). Unfortunately, the opportunities that are represented by National Guard involvement and integration into the sports complex come with an impact. It is probable that the sports complex would not be completed until 1998. The more community oriented center and delay could present an opportunity for community based fund raising and relieve the city of one year of financing as previously mentioned by the City Finance Director. For the above reasons it is recommended the city council: 1. Direct staff and the design consultants to work as partners with the National Guard to incorporate functionally and through building design the armory as a part of the community/sports center. 2. Direct staff to work with the fund raising consultant on a community based fund raising effort. 3. Recognize the sports complex will not be completed by October 31, 1997. - 2 e STILLWATER COMMUNITY/SPORTS CENTER MASTER PLAN . - - e - 8Iil'n'mm~ . GWlLLLLLWlllWJe rullLlLllLWlLWlO rullLlLllLWlLWlO PARKI4C .. ..... GWlLLLLLWlllWJe lie: I I I I I I I 'r- II II/.....a"'..."......... . :.o't~ ~1Dl~"" I . Iii I ! I ~ II I I rl I \ II I \ I! I IL.- I II I I I II I II --.- 1:1 I II I II ----~ JO-0-~~f8- -%~~ PUIKJC WORICS ~SI'. ..-. ~.-. - CREST BOULEVARD ---____.---r-------______ I I I ~ I gg I _._-_.~ I I / I / f. / /) );~ ~ \\'\ \'\ ~ ~~~ ~ \\~ \ \ rnLLllillilWle ~ ~ \ WH \ CURVE . . . MEMORANDUM TO: Mayor and City Council v FR: Steve Russell, Community Development Director DA: January 31, 1997 RE: REQUEST FOR WORKSHOP WITH COUNCIL ON FEBRUARY 18, 1997, TO PRESENT DOWNTOWN PARKING IMPROVEMENT PROGRAM The Downtown Parking Commission has been working on a Downtown Parking Improvement Program for the last six months. Most recently, they held two meetings jointly sponsored by the Chambers of Commerce, December 4th and January 8th, with downtown businesses and property owners to present parking alternatives and receive comment. From input received at those meetings and their earlier work, the commission has a plan of action, a Downtown Parking Improvement Program, to address the parking problem. To present the program, the commission is asking for a workshop, possibly at 4:30, on February 18th before your regular meeting, to present and discuss these parking solutions. Recommendation: Set date for workshop with Downtown Parking Commission. FEB-04-97 03:21 AM .,. , Gt$yllClnl Commlll'cial IrokeriWtI Greystone Mlnag8m."t Property M.nagsm,m Greylton. OQvltloPInOhl I>IVflklpment S""'~6. Q,.~.IQf'l' ClPltaJ InIlll,tmfl",S GttrllOne Oonl\,llq GrCl\.ip CDflIllructlon Conllulli"Q GrtVtfont COflllNetfon Itrvlot. ConlfTuctlon P.02 GREYSTONE REAL ESTATE GROUP A FULL SEI\VICE ReAL ESTATE COMPANY February 3, 1997 Mr. Steve Russel City of Stillwater 216 North 4th Street Stillwater, MN 55082 Dear Steve: Per our telephone conversation) t am writing to confirm my acceptance of a seat on the Downtown Parlcin& Conunission. It's apparent that the commis5ion has worked diJiicntly to develop it' s current plan. and I will be pleased to work towards meeting the commission's goals. I appreciate the 11'0 up · $ consideration and look forward to seeing you at our February 6th meeting. Sincerely, ~ Kevin J. LaCasse Principal 3h SOUTH M^IN STREET. SUiTe 180 . STILL. W A TEl\.. MN 56081 6tU...:;O.22bO . r AX ()12/4:}(1-248n RESOLUTION NO. 97-38 - THE CITY OF STILLWATER, MINNESOTA WHEREAS, the State of Minnesota, the State of Wisconsin, and the Stillwater community have been studying and planning for a new interstate river crossing over the St. Croix River for more than 30 years; and WHEREAS, all the requirements set forth by the Federal Highway Works Administration have been met by the States of Minnesota and Wisconsin, including the Section 4 (f) requirements of the Federal Highway Safety Act and the regulations promulgated by that Agency; WHEREAS, the Minnesota Department of Transportation (MNDOT) began work in 1990 on the Environmental Impact Statement (EIS) as required for projects under the National Environmental Policy Act; and WHEREAS, local task forces were appointed, spending thousands of staff and volunteer hours meeting with environmentalists, engineers, safety officials and other specialists and government officials, approved the final EIS document; and WHEREAS, the EIS was approved by all participating Federal, ~ State, and local agencies; and WHEREAS, the Final Environmental Impact Statement and Section 4 (f) Evaluations were approved by the U.S. Government on April 5, 1995: and WHEREAS, the final EIS document was filed with all participating State and Federal agencies, and widely distributed in all the communities in the St. Croix Valley which involved in the study, and would be affected by the decision; and WHEREAS, the final EIS was published in the Federal Register on April 14, 1995; and WHEREAS, the thirty-day comment period on the Final EIS ended on May IS, 1995, and all requirements were met; and WHEREAS, the RECORD OF DECISION to approve the St. Croix River crossing at the north alignment of the south corridor was published in the Federal Register by the U.S. Department of Transportation, Federal Highway Administration; and - WHEREAS, six other options for bridge locations, two tunnel crossings, and several "No Build" options were carefully studied and passed over because they did not meet the stringent environmental or safety requirements set forth by the Federal government, and the States of Minnesota and wisconsin, nor were they economically feasible; and e WHEREAS, the National Park Service, nor any other Federal or state agencies exercised their opportunity to object to any part of the project through the procedures set forth for this purpose; and WHEREAS, the States of Minnesota and Wisconsin moved forward in good faith in obtaining property rights and pre-construction work expending more than $14 million; and WHEREAS, the Sierra Club North Star Chapter and the Voyageurs Region National Park filed a suit in U.S. District Court against the U.S. Departments of Interior and Transportation to prevent the construction of the St. Croix River crossing at Stillwater; and WHEREAS, the National Park Service blocked the granting of required project permits by the U.S. Coast Guard and U.S. Army Corps of Engineers, one week before construction bids were to be advertised in November, 1996; and WHEREAS, in December, 1996, the National Park Service ruled that the project was a "water resources" project under the Wild and Scenic River Act of 1968, as amended in 1972, and that such construction would have an "adverse affect" on view of the river; and e WHEREAS, this decision is being contested in the U.S. District Court by the State of Minnesota, and the City of Stillwater; and WHEREAS, a new river crossing is critical for the safety the of 15,000 motorists who cross the old lift bridge each day, and that such daily crossings are expected to exceed 42,000 in fifteen years; and WHEREAS, Wisconsin Highways 64 and 35 which approach the bridge have ten times the number of accidents, injuries, and fatalities as similar highways elsewhere in the State; and WHEREAS, Minnesota Highway 36 has been the site of numerous accidents, and a number of fatalities as the traffic situation has intensified over the past ten years; and WHEREAS, the only remaining remedy to this controversy between the Federal agencies, and the local and State governments . is through legal and legislative action; and - WHEREAS, such legislative action in the U.S. Congress must be initiated and supported by the four Senators of Minnesota and Wisconsin, and by the two Representatives of the Minnesota and Wisconsin that represent the citizens of the Minnesota Sixth District and the Wisconsin Third District on the West and East side of the St. Croix River. e e - NOW, THEREFORE, BE IT RESOLVED: That the City of Stillwater again records their support for the construction of the bridge crossing of the St. Croix River at the location identified as the preferred site; and FURTHER, urgently requests that the Congressmen representing the States of Minnesota and Wisconsin initiate and support legislation in the United States Congress to authorize the construction of the Interstate Bridge at the location approved in the Environmental Impact Statement and in the Record of Decision by the Government of the United States of America; and FURTHER, that the Senators and Representatives of the States of Minnesota and Wisconsin take such other action as necessary that would encourage the National Park Service of the Department of Interior to reconsider their decision, and allow the granting of the required permits for the construction of the Interstate bridge at the preferred location of the St. Croix River. THEREFORE, the clerk of the City of Stillwater shall be, and is hereby directed, to transmit a copy of this resolution to the Chairman and Ranking Members of the appropriate committees and subcommittees in the U.S. House and Senate; the Senators and Representatives of the States of Minnesota and Wisconsin; the President of the United States; the Director of the National Park Service and the Secretary of Interior; the Director of the National Highway Administration and the Secretary of Transportation; the Departments of Transportation for the States of Minnesota and Wisconsin; and such other Federal and State agencies and officials that may be concerned about the safety of citizens in the St. Croix Valley of Minnesota and Wisconsin. Adopted by the City Council for the City of Stillwater this Fourth day February, 1997. ~ . ... Kimb e, Mayor ATTEST: ~hX~ . ile Kriesel, Acting City Clerk , I. '. . ~ .., MEMORANDUM January 28, 1997 TO: Mayor and City Council FROM: Klayton H. Eckles City Engineer SUBJECT: Feasibility Studies North 4th Street Ravine Storm Sewer - Project No. 9606-1 Hazel Street Storm Sewer - Project No. 9610 Lilylake Water Quality Treatment - Project No. 9613 Oak Glen Addition to Stillwater Detention Pond No.3 Emergency High Water Overflow - Project No. 9623 DISCUSSION: At the February 4th Council meeting the feasibility studies for the above referenced projects will be presented to the City Council. Two of these projects involve correcting severe erosion problems in ravines. One project involves water quality and one project involves flood protection. The total cost all of these improvements would exceed $600,000. These projects have been presented together as a package because they all would be financed by the Storm Water Utility Revenues. The Storm Water Utility Fund has approximately $150,000 available each year for capital improvements. Council will need to make some determinations on priority and financing of these projects. Attached is a proposed capital improvement plan for these projects. In the years 1997 and 1998 the $150,000 Storm Water Utility Fund is exceeded. Also, in 1997 it is assumed that $110,000 in assessments can be raised. Note that these numbers represent the probable maximum assessment which could be sustained for each of these projects, most likely there would be significantly lower assessments. This means that in 1997 it is very possible there is more than a $100,000 shortfall. Therefore, Council may deem it necessary to change the priorities. The capital improvements list shows the project listed in approximate order of priority. The Johnson Ct./Stonebridge Storm Sewer was listed number one as this is an area of high potential flooding and there is a County road project in the area which will reduce the project cost. The 4th Street Ravine was the second highest priority. This is the sight of significant erosion and also there may be significant project cost savings due to the availability of inexpensive or free fill material. The Lilylake Water Quality Treatment was given the third highest priority because Council has indicated that this is an issue they wish to resolve. RECOMMENDATION: Staff recommends that Council review the information presented for these storm water improvement projects, discuss the priorities, determine which, if any, of these projects should be constructed in 1997 and determine what financing methods that should be used. , j . . ~ ., . rJ1~ E-iE-i z~ ~= ~~ .o=: =:~ ~E-i ~< ~~ ~~ ~o ~E-i <rJ1 u- . c ~ 0 (1:1 c I ~ ::J C! g 0 E U .0:: ~ E=: * z 0 0 0 0 0 0 0 0 ...;!o g Ig g g ~E= ~Z5 >ol:;S ~= 0 00 0 0 00 00 0 0 00 (1:1 e= g g gg ~ 00 00 00 00 00 ~ z> ;;; :;J l;l * 0 00 0 0 0 00 0 0 g g= g Ig ~ 08 .... 00 :;; ~ 88 0 0 0 0 0 0 e= g ,g Ig < 88 (1:1 '" III :::J ~~ 8 8 88 88 8 0 00 0 00 ~==~ e g ~= e= ~ = ~~ 8 8 88 0 0~l;3 0 0 0 ~ '" III 00 '" Ii 00 t)~!;; r-- \0 0 '" .... 00 :;; ~ ~ ~ ~~ I~ I~ ~ 88 0 0 88 0 0 0 0 ~~ = Ig ~~ g r.t.i 0 .... 0 :::J 00 0 '" III '" 00 - z> ;; (1:1 ~ ~ I;; < Q 88 88 88 88 88 >ol ~~ ~~ ~~ ~~ ~~ ........ <(1:1 8~ 8~ 88 88 88 :::Jo E=u ~;; Z>1;l ~;l z>;; I;;; I;; (1:1 >ol ... " ~ " CIl .... E ~ c U 0 0 >ol oii u a c ... U .S! " ~ 'OJ ~ c " " 51 "oii " c CIl .~ ~ c .;: E c ';: .. ..c ~ ~Q\ s8 0 .. 00 ~ ~If Q\ ~Q\ ~Q\ - ~Q\ " Q\ "'0 ~ ~ " " - ~ - ".... " -'" ...;! ~...;! ~~ -'" ...;! ~j .0:: oii~ j < " ~..:: .... " .... .... c :f 0 0 .Eo i;j 0 0 oii .:r;J .... ~.... ::t.... ...J.... ~ r-- r-- r-- 00 0> ~ 0> 0> 0> 0> 0> ~~ ~ ~ 0> - N I I ~ Fourth Street Ravine I Storm Sewer I I Feasibility Study I I I ~ City of Stillwater, Minnesota I City Project No. 9606 A I I I SEH No. A-STILL9704.00 I January 29, 1997 I I ~SeJ ~ I I I ~ I I I I I I It I I I ,I I I I ~ I Fourth Street Ravine Storm Sewer Feasibility Study City of Stillwater, Minnesota City Project No. 9606 A SEH No. A-STILL9704.00 January 29, 1997 I hereby certify that this Report was prepared by me or under my direct supervision, that I am a d ly Registered Professional Engineer under the la s f innesota. Date: January 29, 1997 Reg. No.: 24245 Reviewed by: 1Jl.u~Ot1~ Date Short Elliott Hendrickson Inc. 3535 Vadnais Center Drive 200 SEH Center St. Paul, Minnesota 55110 (612) 490-2000 I I NI ''uNn083>1'/7 ~ I I I I I I It I I I I I I I ~ I 1:BJ..07dW3,UINnlI:10ddO 7tmm 1M 'NOS/O'v'W 1M 'S77'v':::1 'v'M3dd1H8 NW 'SI70d'v'3NNIW NW 'On078 lS '8NI NOS>l811:10N3H l10177311:10HS January 29, 1997 RE: Stillwater, Minnesota Feasibility Study Fourth Street Ravine Storm Sewer City Project No. 9606 A SEH No. A-STILL9704.00 City Council City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Dear Council Members: As you authorized, we are submitting the Feasibility Study for the Fourth Street Ravine Storm Sewer. This report covers the feasibility of providing storm sewer in the Fourth Street ravine east of Hickory Street to Elm Street on the west side of Second Street. This storm sewer will assist the City in reducing erosion in the ravine and protect an inplace sanitary sewer. The estimated cost of the improvements is $212,310. We recommend that the City Council and staff review this report and determine if a public hearing should be rdered. David . Hah , P.E. Project Manager cbp NOIl'v'11:10dSN'v'1:11 7'v'lN3WN0I:1II\N3 9NI1:133NI9N3 31:1n18311H81:1'v' "i"iOC-"iCS 008 000c-06/7 cl9 Oll"i"i NW '7n'v'd lS '1:131N38 H3S ODe '31\11:10 1:131N38 SI'v'NO'v'1I ''is''iS I :. I I I I I I It I I I I I I I ~ I Table of Contents Certification Page Letter of Transmittal Table of Contents Page Conclusions and Recommendations ................................. 1 Conclusions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1 Recommendations .............................................. 1 Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2 Proposed Improvements ........................................... 2 Storm Sewer Construction ........................................ 2 Maintenance Impact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3 Estimated Costs .................................................. 3 Assessment Methods. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 4 Project Timetable ................................................. 5 List of Appendices Drawing No.1 Existing Sanitary Sewer Drawing No.2 Study Location Drawing No.3 Storm Sewer Location Drawing No.4 Easement Requirements Picture of Stone Culvert Fourth Street Ravine Storm Sewer Stillwater, Minnesota A-STI LL9704.00 Page i I I ~ I I I I I I It I I I I I I I ~ I January 29, 1997 Feasibility Study Fourth Street Ravine Storm Sewer Stillwater, Minnesota Conclusions and Recommendations Conclusions As a result of our investigation, we have concluded that: 1. There is an erosion problem in the ravine between Fourth Street and Second Street caused by storm water discharge from the stone culvert at Hickory Street and Fourth S.treet. 2. This erosion has undermined the sanitary sewer pipe in the ravine in past years. 3. This drainage contributes to the Elm Street outlet. 4. The proposed improvement is necessary to provide erosion control in the ravine and to protect the existing sanitary sewer. 5. The proposed improvements are feasible. 6. The project as noted in this report is cost-effective from an engineering standpoint. The City and adjacent property owners will need to determine the economical feasibility. Recommendations Based upon these conclusions, we recommend: 1. The Fourth Street ravine storm sewer and the Elm Street sedimentation basin and outlet structure be constructed as one project. 2. City staff be directed to begin easement acquisition for the proposed improvements. 3. Some assessments be made to assist 10 the financing of the improvements. 4. The City Council, city staff, and financial consultant review this report. 5. Improvements should be made as described in this report. A-STILL9704.00 Page 1 I I ,. I I I I I I -. I I I I I I I ~ I Introduction A feasibility study was completed for the City of Stillwater in January 1996 for the Elm Street Outlet. This study recommended construction of storm sewer in the ravine between Fourth Street and Second Street, as well as modifications to the existing Elm Street storm sewer facilities. This study was ordered by the City Council to provide additional information and cost analysis for the storm sewer construction in the ravme area. Over the years, erosion has occurred around the existing sanitary sewer in the ravine. At times, this erosion has been severe enough to cause concern over losing the sanitary sewer. Drawing No. 1 shows the existing sanitary sewer and the erosion area. Because of the erosion that has occurred, property owners adjacent to the ravine also have concerns for private property. Drawing No.2 shows the study area. Proposed Improvements' Storm Sewer Construction Drawing No. 3 indicates the storm sewer location for the proposed project. This drawing also indicates the storm sewer depth on the profile portion of the drawing. The storm sewer will be constructed in the lowest portion of the ravine. The contractor will be required to protect the sanitary sewer as he digs alongside. The existing stone arch culvert under Fourth Street will be protected. This culvert will be rehabilitated by tuck pointing and spraying "shot-crete" on the walls and ceiling. This has been successfully done with other stone culverts in Stillwater as an interim or short-term means of repair. An inlet manhole will be provided at the end of the stone culvert spillway. Some modifications will be required at the end of the stone culvert spillway and wing walls to fit the first inlet manhole within this area. Four other inlet manholes will be constructed down the slope as indicated on Drawing No.3. The picture at the back of this report shows the east end of the stone culvert. The Elm Street Storm Sewer Outlet Report also recommended the construction of a 2 acre-feet sedimentation basin and outlet structure improvements adjacent to Second Street. We will not expand upon this basin in this report. Please refer to the Elm Street Storm Sewer Outlet Report. However, we have included the cost of this sedimentation basin and structure in this report because we recommend that the construction of this basin be accomplished at the time this storm sewer is constructed. Fourth Street Ravine Storm Sewer A-STILL9704.00 Stillwater, Minnesota Page 2 I I It I I I I I I , I I I I I I I ~ I We have also included a large amount of fill material to cap off the pipe, protect the existing sanitary sewer, and flatten out the slopes in the ravine to reduce erosion. The sanitary sewer manholes will need to be rehabilitated and adjusted to the higher grade. Maintenance Impact The manhole inlet structures will require periodic maintenance. Public Works will need to keep the grates clear of debris for this system to function properly. Estimated Costs We have estimated the project costs as follows: Item 1 Mobilization 2 Clearing 3 Grubbing 4 Remove Concrete Retaining Wall 5 Imported Backfill 6 Connect to Existing 5x3x2 Box Culvert 7 Rehab 5x3x2 Box Culvert 8 36" RCP Storm Sewer Design 3006 Cl. III 9 36" RCP Apron 10 Construct Drainage Structure Type "C" 11 Casting Assemblies R2577 12 Riprap Cl. II 13 Erosion Mat with Seed Unit L.S. L.S. L.S. L.S. c.Y. L.S. L.S. L.F. Each L.F. Each L.S. S.y. Unit Est Qty Price Amount 1 $2,750 $2,750 1 $1,200 $1,200 1 $1,200 $1,200 1 $1,000 $1,000 5745 $5 $28,725 1 $5,000 $5,000 1 $15,000 $15,000 265 $75 $19,875 1 $785 $785 55 5 1 7400 $270 $300 $5,000 $2 L.S. Estimated Storm Sewer Construction 10% Construction Contingencies Total Estimated Construction Cost 25 % Engineering, Legal, Fiscal Subtotal Project Cost $14,850 $1,500 $5,000 $14,800 $111,685 $11,165 $122,850 $30,710 $153,560 $33,750 $187,310 Fourth Street Ravine Storm Sewer Stillwater, Minnesota A-STILL9704.00 Page 3 Detention Basin and Outlet Structure from Elm Street Report Total Estimated Project Cost 1 $33,750 I I ,. I I I I I I It I I I I I I I ~ I In addition to the construction cost of the storm sewer, we recommend the City secure easements which are preliminarily indicated on Drawing No.4. We estimate the easement costs at $25,000. Therefore, the total project cost is estimated at $212,310. We have included 35 percent in the construction costs for contingencies, engineering, legal, and fiscal costs which are customary for City of Stillwater projects. Assessment Methods After discussions with the City Engineer, we have reviewed and estimated possible assessment rates. The first assessment procedure reviewed is to levy no assessments and utilize the storm sewer utility tax revenues to pay for the project. Because of the limited amount accumulated in the utility fund at this time, this project would have to be prioritized and receive funding when available. Another method of assessment which has been used in Stillwater in the past is to assess the value of the project on an area basis across the total contributing area. That is, to levy an assessment at a flat rate to all properties whose storm water eventually runs into the ravine either by storm sewer or over land. We have estimated that the watershed contributing to this ravine for the storm sewer only is 67.4 acres in area. This is gross area, and we estimate the net area for assessments at approximately 49 acres. This will provide an assessment rate of approximately $3,432 per acre. Since the standard lot in the drainage area is 50 feet by 150 feet (or 7,500 square feet), the assessment on a standard lot would be approximately $591. The cost of the improvements to the ravine that affect the above sub- drainage area is $168,160, including easements. These improvements are for the storm sewer and extra fill. The costs of the sedimentation basin easement and control structure are $44,150, which serve a larger drainage area of 136.1 gross acres. The net acres are 117. The approximate assessment for the sedimentation basin and control structure is $377 per acre, or $65 for the standard lot in the watershed. If the City considered the Fourth Street ravine drainage and the Elm Street Outlet together, which provides benefit to the total watershed of 166 acres, a uniform assessment could be le~ied over this larger area. This is approximately $1,279 per acre, or $220 for the standard lot Fourth Street Ravine Storm Sewer A-STILL9704.00 Stillwater, Minnesota Page 4 I I fj I I I I I I It I I I I I I I ~ I assessment. The watershed projects can be staged, beginning with the Fourth Street ravine, sedimentation basin and control structure. Project Timetable No timetable has been established for this project at this time because the priorities for various drainage projects throughout the City are unknown. However, if the City decides to proceed with this project, plans and specifications can be completed in 30 days. Advertisement for bids requires 21 days. This time requirement follows public hearings that would be required prior to ordering plans and specifications. Fourth Street Ravine Storm Sewer A-STILL9704.00 Stillwater, Minnesota Page 5 I I ,. I I I I I I It I I I I I I I ~ I Drawing No. 1 Drawing No.2 Drawing No.3 Drawing No.4 Appendix Existing Sanitary Sewer Study Location Storm Sewer Location Easement Requirements Picture of Stone Culvert I I " I I I I I I It I I I I I I I ~ I N ~ <<lO 0 <<lO I , , I 200 H 111~i.~ II R H ~IIII ~ II J H t2td. I !tld'- 6 I I II '0 19 18 17 15 6 ~ ~ . I) . I : 43 t 3 STlI I " STILLWATE 'j; l lIE ,,1st I!C 6 , ~ 16 ~ 5 II I l!'i II ~ 7 B .... 16 " 13C " I I ~ I.~ . " fLKIN~ " "ST. .. , 2 II 2 , I I I 2 I ~Jp~ ~ l~ PAR~ 7~ . 4 I I 3 VI B I 3 ST.I : 6 I I Q 12 9: ~ 4 'I 3~ I-- 6 I '~ l\o 6 I ~ 14 a: 15 &&.. WILKIN"S 4 ~ 3 106 I Q i3 ~ I!., t::.'~ I-- f----- '--- 6 ~~ ~ t~~D . . . . ~-...,--- 6 I I ~: 23 1--6 - 30" J3" 2 33" I-- 24 6 I I /I 4 I 3 10 ~.1 3 21 ~ " 6 4 I 61 I :r"! 8 : 5 " 5 ~'T.'I-:- " 3 E, FUll z:.. !>:-u MY _ ~ ~ : ~ 2: I' " I ~ J-==f- "I, r- _ MEA.~ 0..... J 6 I'J 5_ ~ 912, ~ p" ~ f- 2. 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't I I I I ,I I I I I I I e I Lily Lake Expanded Feasibility Study Stillwater, Minnesota SEH No. A-STILL9607.01 January 29, 1997 I hereby certify that this Report was prepared by me or under my direct supervision, and that a du Registered Professional Engineer under the laws of e a 0 esota. Date: January 29, 1997 Reg. No.: Reviewed by: ~ ~ Short Elliott Hendrickson Inc. 3535 Vadnais Center Drive 200 SEH Center St. Paul, Minnesota 55110 (612) 490-2000 24245 January 29, 1997 Date I I .. .,.,. I' I I I I I I I I I I I e I I I 41 I I I I I I I I I I I I e I IEJJ..07dW3.J.JJNnlI:10ddO 7\fnm NI ')JNn08 3>1'r/7 1M 'NOSIO\fW 1M 'S77\f::i \fM3dd1H8 NW 'On078 is NW 'SI70d\f3NNIW '8N1 NOS>l811:10N3H l10177311:10HS January 29, 1997 RE: Stillwater, Minnesota Lily Lake Expanded Feasibility Study SEH No. A-STILL9607.01 Klayton Eckles, P.E. City Engineer City of Stillwater 216 North 4th Street Stillwater, MN 55082 Dear Mr. Eckles: We are pleased to submit to the City of Stillwater the Lily Lake Expanded Feasibility Study as requested by the City Council. Each of the considerations requested by the Lily Lake citizens panel have been reviewed. We look forward to working with the City Staff in the implementation of these recommendations in the near future. cbp Enclosure NOll \flI:10dSN\f1:11 7\flN3WNOI:iJI\N3 9N11:133N19N3 3I:1nl:J31IH81:1\f 990e-geE: 008 000e-06/7 el9 Oil99 NW '7n\fd is '1:131N38 H3S ODe '31\11:10 1:131N38 SI\fNO\f/\ 9E:9E: I I ., I I I I I I I I I I I I e I I I 41 I I I I I I I I I I I I e I Table of Contents Certification Page Letter of Transmittal Table of Contents Page Executive Summary ............................................... 1 Conclusions and Recommendations ................................. 2 Conclusions . . . . . . . . . . . . . . . . . . . . , . . . . . . . , . . . . . . . . . . . . . . . . . . . . . .. 2 Recommendations ...............,.............................. 2 Northwest Storm Water Diversion and Treatment System . . . . . . . . . . . . . . .. 3 Churchill Street Diversion .................... ~ . . . . . . . . . . . . . . . . . . . .. 5 Brick Pond Diversion System ....................................... 7 Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 8 Engineers Estimate of Costs Associated with the Anticipated Construction. 9 Funding Alternatives and Sources .................................. 14 Introduction ...........................,....................... 14 Federal ...................................................... 14 State ........................................................ 18 County. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , .. 21 City ..............................,.......................... 22 Conclusions - Func~ing Sources ................................... 24 Recommendations - Funding Sources .............................. 25 Expanded Feasibility Study - Lily Lake Stillwater, Minnesota A-STILL9607.01 Page i I I If I I I I I I I I I I I I e I I I tt I I I I I I I I I I I I e I List of Appendices June 3, 1996, Minutes of Lily Lake Citizens Group September 17, 1996, Memo from Joel Schilling to David Hahn November 22, 1996 Letter from MDNR to the City of Stillwater (regarding diverted storm flow to the S1. Croix River) Pump Curve for Brick Pond Pump List of Maps Map 1 Location Map Maps 2, 3, & 4 Northwest Storm Water Diversion and Treatment System MapS Map 6 Churchill Street Diversion Brick Pond Treatment System Expanded Feasibility Study - Lily Lake Stillwater, Minnesota A-STILL9607.01 Page ii I I If I I I I I I I I I I I I e I I I .- I I I I I I I I I I I I - ., January 29, 1997 Li Iy Lake Expanded Feasibility Study Stillwater, Minnesota Executive Summary In May of 1996 a feasibility study of the Lily Lake Storm Water Treatment options for the removal of excess nutrient loading was completed by Short Elliott Hendrickson Inc. (SEH) and submitted to the City Council and staff for their review. It was subsequently recommended and authorized by the Council to expand the May 1996 feasibility study and consider in greater detail various alternates as outlined in the attached minutes ofa meeting held on June 3, 1996, with the Lily Lake Citizens group (see Appendix). Three considerations, or elements, are to be reviewed in the expanded feasibility study. They include: · The Northwest pumped diversion and erosion control which provides treatment and settlement of sediment from runoff generated within the Pine Street drainage shed prior to being discharged to Lily Lake, · The Churchill Street diversion and treatment system which involves redirecting the storm water generated from the Churchill Street area to the St. Croix River. · Pumped. diversion of waters from the Brick Pond system which involves pumping water between rainfall events utilizing city storm sewers, the Myrtle Street ravine, and ultimately to the St. Croix River. Review of each element was conducted independently of each other, and the ultimate outcome of the study is dependent upon availability of funds and grant monies which can be obtained. Additionally, the expanded feasibility study will investigate available grant and loan programs available from federal, state, county, and special purpose government units for this project. The intention is to identify available funds for the works recommended and develop the criteria necessary for obtaining grant or loan funding. I A-STILL9607.01 Page 1 I I - I I I I I I I I I I I I - ., I I I .- I I I I' I I I I I I I I e I Conclusions and Recommendations Conclusions Review of the cost comparison of Lily Lake treatment alternatives (Table 1) indicates the most viable option for discharge treatment, both in terms of cost-effectiveness and nutrient loading removal, is the Northwest Storm Water Diversion Detention Pond Option. Further, as noted in the earlier study dated May 1996, preventive measures (such as reduction in loadings generated through citizen awareness) continue to be the leading source of reduction in nutrient loadings. Recommendations SEH thereby recommends that the following alternates and actions take place as the most benefit of the alternates considered. A. Construct the Northwest Storm Water Diversion Detention Pond Option with a grand total estimated present value and life cycle cost of $104,791, and the Churchill Street Diversion South with a total estimated construction cost of $97,100. B. Provide erosion control and extension of the existing 24-inch diameter outlet on Lake Street from Greeley Street to Lily Lake with an estimated construction cost of $49,900. C. Create a comprehensive educational program with primary involvement of the lakeshore homeowners. Expanded Feasibility Study - Lily Lake Stillwater, Minnesota A-STILL9607.01 Page 2 I I ., I I I 'I I I I I I I I I e I I I - I I I I I I I I I I I I e I Northwest Storm Water Diversion and Treatment System Storm water runoff generated by the South Brick Street sub-watershed would be diverted from the main body of the lake into either a separate basin constructed along the shores of Lily Lake directly adjacent to the existing lake level pumping facility or into a new diversion structure to be located within the right-of-way of South Brick Street. In the first alternative, the existing 48-inch diameter storm sewer currently discharging into the lake would be diverted through the use of a manhole located approximately 45 feet south of the edge of pavement of South Brick Street just prior to the edge of the existing lakeshore. This structure would be a six-foot diameter precast concrete manhole that would discharge small and moderate runoff events into a proposed 0.11 acre- foot sedimentation basin. The excavated basin would be constructed from filter fabric and riprap and would serve as a sedimentation basin and holding pond. The existing intake structure to the pumping station would be relocated into the sedimentation basin so that discharge waters would be taken from the sedimentation basin on a "first flush" basis. The existing ten-inch forcemain would continue to be' utilized along South Brick Street; however, the termination point would no longer be into the existing 24-inch diameter sewer at C.S.A.H. 12 (Myrtle Street). The new discharge point would be into a proposed 0.43 acre-foot sedimentation basin adjacent to the west right-of-way of South Brick, Street approximately 250 feet south of the C.S.A.H. 12 right-of way. This basin would be located on the WMIN radio tower property and would discharge into the adjacent wetland and ultimately into the road ditch drainage system for C.S.A.H. 12. The purpose of the basin is to capture any sand and/or sediment that is potentially discharged into Lily Lake and subsequently discharged through the pumping system described above. Further, by creating this basin in the location noted, the inlets located on South Brick Street at C.S.A.H. 12 will not be subject to surcharge whenever the pumping system is in use. This will relieve an existing drainage problem at the southeast comer of the intersection. There is under consideration an alternate to the proposed sedimentation basin on the existing lake shore. In the event it is not possible to construct the lakeshore sedimentation basin because of property acquisition problems, the second alternative would be to construct a diversion manhole on the existing 48-inch diameter storm sewer adjacent to the edge of pavement of South Brick Street. This structure would consist of a precast 8-foot diameter manhole with cover and large access castings to allow for periodic maintenance. The low flow would then be diverted into the pumping facility with discharge the same as noted above for the shoreline basin. The existing Expanded Feasibility Study - Lily Lake Stillwater, Minnesota A-STILL9607.01 Page 3 I I ., I I I I I I I I I I I I e I I I - I I I I I I I I I I I I e I 48-inch sewer into Lily Lake would continue to convey high flows into the lake. Again, a "first flush" treatment is achieved. This structure would have a large sump to collect sand and sediment during rainfall or melt-off events. The purpose of either facility, the shoreline sedimentation basin or the diversion manhole, is to provide a collection point for sediment and would require frequent maintenance. The larger capacity of the shoreline facility is the preferable choice, provided that access is accommodated through an access driveway from South Brick Street. The shoreline facility would be typically maintained with a City-owned rubber-tired backhoe. Routine maintenance in the diversion manhole would, of necessity, be much more frequent and would require speciality equipment. No improvements to the lake level pumping facility are considered at this time. However, when normal maintenance requires major overhaul or parts replacement of the pump or impeller, then increasing the pumping capacity through the use of a larger impeller could be considered. Finally, it has been proposed that a diversion manhole and storm sewer be constructed along Lake Drive for approximately 450 lineal feet. This routing of the existing Lake Drive discharge pipe would further divert storm water through the proposed facility and into the pumping facility prior to entering Lily Lake. SEH was further requested to review the alternative of routing the discharge of storm water from the comers of Brick and Oak Streets and Brick and Olive Streets directly north to the proposed sedimentation basin on the west right-of-way of South Brick Street. After review of the existing topography in the area it was determined that the natural gradient of the area is uphill, approximately 10 feet vertically from a potential connection point to the discharge point at the proposed sedimentation pond. Additionally, the drainage shed served by this system is approximately 73 acres in size, and the ten-year storm water flow is approximately 112 cfs with an assumed time of concentration of 30 minutes. A flow of this size would require a minimum 48-inch diameter sewer and would not provide for an emergency 100-year flood route. Further, the detention facility proposed along South Brick Street would have to be dramatically increased in size to accommodate the additional inflow from this diversion. This concept will not allow for gravity flow and due to flow quantity considerations noted above, this alternate will no longer be considered in this study. Expanded Feasibility Study - Lily Lake Stillwater, Minnesota A-STILL9607.01 Page 4 I I ., I I I I I I I I I I I I e I I I - I I I I I I I I I I I I e I Churchill Street Diversion Under this alternative, the storm water that currently discharges into Lily Lake from the Churchill sub-watershed will be directed to the St. Croix River utilizing one of three existing routes. The first routing is through existing storm sewers which ultimately terminate on Nelson Street and then into the St. Croix River. Storm water would be diverted from Greeley Street, with a new sewer constructed along Willard Street to the existing system at Martha Street. Existing sewers in this entire area are designed with a design capacity equal to a five-year rainfall event. The existing sewer at Martha Street is a IS-inch diameter sewer which is estimated to have a reserve capacity of 10 percent. Accordingly, it is estimated that approximately 0.5 cfs of diverted storm water could be discharged into this system during a low flow rainfall event. The second diversion routing is along Greeley Street to Ramsey Street and into the Myrtle Street Ravine. This system would discharge into an existing I8-inch diameter sewer at the intersection of Myrtle Street and Fifth Street. Then the flow is through existing sewers along Myrtle Street to the St. Croix River. Again, the amount of reserve capacity in the existing system is minimal. The final routing that was considered for storm water diversion from the Greeley Street sub-watershed is through the existing IS-inch storm sewer located at the intersection of West Oak Street and Holcombe Street. The system then proceeds along Olive Street to Third Street to Chestnut Street and ultimately to Myrtle Street with discharge to the St. Croix River. As in all the diversion routings, existing capacity of the system is determined by the size and gradient of the sewer at the initial point of connection. It is assumed that these sewers were designed to convey the equivalent of a five-year storm event from their respective watershed, and it is estimated that 10 percent reserve capacity is available for the diversion of storm water into the system without increasing the size of the existing sewers. Accordingly, unless the entire reach of storm sewer from the connection point to the St. Croix River is reconstructed to accommodate the diverted flows, only extremely low flow storm events could be diverted through any of the existing routes. The more intense storm events will still require discharge into Lily Lake. Further, review of as-built drawings for the various systems described above determined that a ridge exists in the general area of Pine Street to Olive Street to Greeley Street to Holcombe Street. . This ridge would preclude the construction of new sewers due to excessive depth necessary to provide gravity flow. Pumping of storm water is not considered because of the design constraints necessary to handle high storm frequency events. Expanded Feasibility Study - Lily Lake Stillwater, Minnesota A-STILL9607.01 Page 5 I I ., I I I I I I I I I I I I e I I 4- I I I I I I . Both partial and complete diversioo have heen considered with the study. Initial stonn water discharges contain the highest nutrient concentrations; therefore, a low flow system could be considered to divert the initial runoff to the system. Heavier flowS would stin dC'din into the lake proper. This would be accomplished through the construction of a weir device in Greeley Street, and then the construction of a 12-inch diameter sewer from the point of discharge in a route that parallels the existing sewer system to the Myrtle Street Ravine. The existing detention facility at the downstream end of the ravine wonld then be expanded to accommodate the additional diverted discharge. No further changes tu the remaining sewer system would be required. It is reconunended, however, that regardless if diversion is considered in this area, attention should be given to the erosion prnblem at the discharge point of the 24-inch diameter sewer exiting from Greeley Street. A significant erosion prohlem exists in this area that produces high sediment loadings into Lily Lake. It is therefore recommended that the 24-inch diameter sewer he extended to the lake with protective end sections and erosion control systems. This work shnuld be dnne whether complete or partial diversion is completed. The side bank erosion should be stabilized through filling and o\her protective measures. Preliminary estimates nf the cost to construct a partially-diverted system have been limited to the cost fnr the least cnstly alternative which is the Greeley Street extension through the Myrtle Street Ravine. Further, this work will be completed only when Greeley Street is reconstructed several years from noW. The existing system is assumed to have been designed on a five-year stonn water event and, accordingly, would need to be increased to a ten-year stonn event plus the amount of water diverted. The existing 24-inch diameter sewer that disCharges into Lily Lake is assumed to flow full at a velocity of 5 fps. Therefore, the capacity of the sewer would convey approximately 16 cfs, and this is the flow that would need to be diverted. The existing ravine at the point of discharge into Lily Lake would have to be f1lled, regraded, and appropriate erosion control stepS taken. This ravine would stin function as an emergency high water overflow for the existing storm sewer system. ... ~ I I I I e I A_STILL9607.01 Page 6 Expanded Feasibility Study - lily Lake Stillwater, Minnesota I .; I I I I I I al. ..... ~ I I I I e I I I .. ,.., I I I I I I I I I I I I e I Brick Pond Diversion System The Brick Pond treatment sy,stem consists of pumping excess water from Brick Pond between rainfall events. In order to accomplish the desired removal of 10 pounds of phosphorus, 26.3 acre-feet of storm water would need to be diverted on an annual basis. Because of critical pond water elevations, it has been determined that the effective draw-down of Brick Pond would be confined between the relative elevations of 848.0 and 847.5. A draw-down between these elevations will result in the diversion of 3.38 acre-feet of storm water per event. Therefore, the physical act of diverting or drawing down the water level would have to be accomplished a minimum of eight (8) times annually. This system would be accomplished through the installation of discharge controls at the outlet of Brick Pond to regulate and control the operating range of pond water elevations as described above. A pumping facility would then be constructed with a discharge rate of 400 gpm, which is equivalent to 0.89 cfs. Pumping would be done following a rainfall event but during a dry period so as not to surcharge the existing sewer system. The pumping facility would be constructed utilizing a precast concrete structure and a submersible pump discharging to a pve forcemain. The routing of the pve forcemain would be as follows: The proposed pumping facility would be located near the existing sanitary lift station on Everett Street with the suction header at the edge of the lake. The forcemain would be constructed north along Everett Street to Hancock Street and then along Hancock Street with a connection to the existing storm system at the existing I2-inch diameter sewer at Holcombe Street and Anderson Street, or to the I8-inch diameter storm sewer on Hancock Street midway between Sixth Street and Fifth Street. The minimum capacity of a I2-inch diameter storm sewer is 2.5 cfs while flowing full, so there would be adequate capacity during dry weather conditions for this diversion. Expanded Feasibility Study - Lily Lake Stillwater, Minnesota A-STILL9607.01 Page 7 I I ~ .., I I I I I I I I I I I I e I I I .. ,.., I I I I I I I I I I I I e I Summary Each of the above noted diversions should be considered separately on its own merits, and the intention of the study is not to consider them as alternates. If all of the proposed diversions are constructed, then the maximum benefit in terms of nutrient loading will be achieved. However, as can be seen in the attached memorandum dated September 17,1996, from Joel Schilling to David Hahn, total diversion through each method described could significantly affect the annual runoff contribution to Lily Lake, thereby producing deleterious consequences (see Appendix). Additionally, other consideration was given to alternate methods of decreasing the inflow of nutrients to Lily Lake in the earlier study. These considerations should not be discounted at this time, and they include Greeley Street treatment proposal. Expanded Feasibility Study - Lily Lake Stillwater, Minnesota A-STILL9607.01 Page 8 I I ~ .., I I I I I I I I I I I I e I I I .... ,.., I I I I I I I I I I I I e I Engineers Estimate of Costs Associated with the Anticipated Construction Northwest Storm Water Diversion and Treatment System: Description Unit Option 1A - Sedimentation Pond Mobilization L.S. Common Excavation C. Y. Pond Riprap/Geotextile Fabric L.F. Driveway Construction L.S. Site Restoration L.S. Quantity I Each 180 125 400 S.F. I Each Unit Price $5.00 $75.00 Total NOTE: This alternate does not include land acquisition costs. Option 1B - Diversion Manhole Mobilization Remove Pipe Arch Sewer 8' dia. Diversion Manhole Salvage Wooden Fence Select Topsoil Borrow (LV) 15" RC Pipe Sewer, Cl. V Special Grate Casting Sodding Connect to Existing Manhole Commercial Fertilizer Reinstall Wooden Fence Clearing and Grubbing L.S. L.F. L.S. L.F. C.Y. L.F. EACH S.Y. EACH EACH L.F. L.S. I Each 15 1 Each 20 25 50 3 200 I 1 20 I Each $10.00 $10.00 $10.00 $28.00 $500.00 $2.00 $200.00 $100.00 $15.00 NOTE: This alternate does not include land acquisition costs. Total Option 2 . Reconstruction of Lake Water Intake L.S. 1 Each Total Option 3 . Construct Lake Drive Storm Water Diversion Mobilization L.S. 1 Each 12" dia. RCP Cl. III L.F. 450 Street/Driveway Reconstruction S.Y. 450 48" dia. Manhole w/Casting L.F. 8 $30.00 $14.00 $175.00 Total Amount $700.00 $900.00 $9,375.00 $2,225.00 $1,500.00 $14,700.00 $1,500.00 $150.00 $6,350.00 $200.00 $250.00 $1,400.00 $1,500.00 $400.00 $200.00 $100.00 $300.00 $1,000.00 $13,350.00 $6,750.00 $6,750.00 $1,200.00 $13,500.00 $6,300.00 $1,400.00 $22,400.00 Expanded Feasibility Study - Lily Lake Stillwater, Minnesota A-STILL9607.01 Page 9 I I ~ .., I I I I I I I I I I I I e I I I ~ ~ I I I I I I I I I I I I e I Description Unit Quantity Unit Price Option 4 - WMIN Radio Property Sedimentation Basin Mobilization L.S. 1 Each Clearing and Grubbing L.S. 1 Each Common Excavation C.Y. 700 24" dia. CRP Cl. III L.F. 20 Riprap w/Geotextile Fabric c.Y. 10 Forcemain Diversion L.S. 1 Each Site Restoration L.S. 1 Each $5.00 $35.00 $25.00 Total Summary Total Sedimentation Basin Option 1A 10%, Contingencies 25% Engineering, Legal, Administration Annual Energy Costs $2,400/year, N=15 yr, 1=6%, P.V. = Annual Maintenance Costs $l,OOO/year, N=15 yr, 1=6%, P.V. = Grand Total Total Diversion Manhole Option 1B 10% Contingencies 25% Engineering, Legal, Administration Annual Energy Costs $2,400/year, N=15 yr, 1=6%, P.V. = Annual Maintenance Costs $3,OOO/year, N=15 yr, 1=6%, P.V. = Grand Total Amount $700.00 $1,000.00 $3,500.00 $700.00 $250.00 $1,200.00 $1,000.00 $8,350.00 $52,200.00 $5,220.00 $14,350.00 $23,309.00 $9,712.00 $104,791.00 $52,150.00 $5,215.00 $14,340.00 $23,309.00 $29,137.00 $124,151.00 Expanded Feasibility Study - Lily Lake Stillwater, Minnesota A-STILL9607.01 Page 1 0 I I ~ ~ I I I I I I I I I I I I e I I :. I I I I I I It I I I I I I I ., I Churchill Street Diversion: Description Unit Quantity Unit Price Amount Myrtle Street Ravine Mobilization L.S. 1 Each $6,000.00 48" Manhole L.p. 48 $185.00 $8,880.00 12" dia. RCP Cl. III L.p. 2400 $30.00 $72,000.00 . Street Reconstruction S.Y. 2700 $14.00 $37,800.00 Myrtle Street Ravine Erosion L.S. 1 Each $ 1 5,000.00 Control Expansion of Existing Detention Facility at Fifth Street L.S. 1 Each $4,500.00 Subtotal $144,180.00 Lily Lake Outlet Reconstruct 48" Manhole L.p. 16 $185.00 $2,960.00 24" dia. RCP Cl. III L.p. 400 $55.00 $22,000.00 Ravine Common Excavation L.S. 1 Each $10,000.00 24" Flared End Sec. EACH 1 $800.00 $800.00 Riprap EACH 1 $1,200.00 $1,200.00 Subtotal $36,960.00 Total $181,140.00 10% Contingencies $18,114.00 25% Engineering, Legal, Administration $45,285.00 Grand Total $244,539.00 Expanded Feasibility Study - Lily Lake Stillwater, Minnesota A-STILL9607.01 Page 11 I .: I I I I I I tI I I I I I I I ., I I :. I I I I I I It I I I I I I I ~ I Brick Pond Treatment System: Description Unit Quantity Unit Price Amount Mobilization EACH 1 $2,000.00 $2,000.00 48" dia. Wet Well w/Hatch EACH 1 $2,600.00 $2,600.00 400 gpm 10HP Submersible EACH 1 $24,500.00 $24,500.00 Double Vane Enclosed Pump w/Control Panel, Floats, & Guide Rail L.p. 1300 $9.00 $11,700.00 6" dia. PVC Forcemain EACH 1 $5,500.00 $5,500.00 Lake Intake/Control Str. Connect Forcemain to Existing EACH 1 $500.00 $500.00 Manhole Street, Driveway, Yard Repair L.p. 1300 $20.00 $26,000.00 Subtotal $72,800.00 10% Contingencies $7,280.00 25% Engineering, Legal, Administration $18,200.00 Total $98,280.00 Annual Energy Costs Assuming 40 Year Design Life and $0.08 KWH (370 hr x 7.5 KW x $0.08/KWH) = $222.00/yr) Present Value @ 6% = $3,340.00 Annual Maintenance Costs (estimated at $2,000/year) Present Value @ 6% = $30,100.00 Grand Total $131,720.00 Expanded Feasibility Study - Lily Lake Stillwater, Minnesota A-STILL9607.01 Page 12 I .: I I I I I I tI I I I I I I I ~ I I :. I I I I I I It I I I I I I I ~ I ,... ~ .a ca I- >- "C ::s - en >- .::: .a t/) ca eu LL .! .c - a.. o - t/) .~ - ca I: a.. eu ~ <t '0 Cll cfl. 8 Cll Q) III .:.: <C ~ - . III : o '0 o C Cll j j 0 C c.. C ~ <C ~ >- ~ u o i E 'u I! ffi Cll '0 S ~ .a E Q) Q) C)a: Cll III ~ 0 ~ a: . '0 · '0 Q) 0 ~ ,t! ~ Cll -; E j @ ';: c ... .rJ.a8 . Q) '0 .a Q) Cll m > E c .. Q) .rJ ~ ~ Q. 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E o a.. - t/) .~ - ca I: a.. eu ~ <t ca I: .2 .::: "C "C <t . '0 · '0 .., 0 Q) - ~o - ~ co Cll Cll E j @ .. c _ .rJ .a ~ o C '0 0 Q) .. - u - Cll j III E .= 0 .. III 0 .rJ l5 o C. C) Q) '0 :l:: I! ..J ffi Z > 0 ~ ~ a: a: w 0 ~ ffi <c c ~ o ('I) ('I) It) co ('I) ffi ~ o ('I) I'- en ,Q o ('I) - o C\J C\J co co '<t as ffi o o .... r-: 0> ffi - ...: >- o ~ - >- :!:: > Cll ... C) - c c o rn rn ... Cll Q) III > C e 0 ...... Q) C Q) Q) ... - - Q) ene o .r:- o .r: ... - ::J ::J .r: 0 oen A-STILL9607.01 Page 13 ~ o .... 0> I'- C\J ('I) ffi ~ o '<t co en ,Q '<t 0> - o o co I'- .... co 0) .... ffi o o o u-) C\J C\J ffi - ...: >- o C\J o .... - t: S rn >- en - C Q) E - Cll Q) ... l- E ::J <( 't:J C o Q. .:.:: u 't: III I .: I I I I I I tI I I I I I I I ~ I I :. I I I I I I It I I I I I I I ~ I Funding Alternatives and Sources Introduction The following are grant and loan programs available for potential funding of the eity of Stillwater Lily Lake improvement project. A brief explanation will be given for each of the sources followed by the contact person, project eligibility, allocation formula and funding cycle, criteria, and application process. Federal Section 314 ("Clean Lakes") The elean Lakes grant program (Section 314, Water Quality Act of 1987) of the U.S. Environmental Protection Agency (USEPA) would have been a source for any of the projects anticipated on Lily Lake. However, the level of funding nationally has decreased substantially, making the program a low priority for consideration. eon tact Person: Mr. Mark Tomasek Minnesota Pollution eontrol Agency (MPCA) 296-6062 Project Eligibility: Watershed and in-lake measures to reduce pollutant loading sources. Grants are awarded for Phase I Diagnostic-Feasibility Study projects and Phase 2 Implementation projects. Allocation Formula: 50% federal and 50% local Funding eycle: Federal fiscal year eriteria: Goals and objectives for the improvement, along with technical information on the watershed or lake, and a detailed plan of action. Application Process: Submission of application to the MPCA and USEP A. Section 319 ("Nonpoint Source") The nonpoint source program of the USEP A provides grants to the states under Section 319 of the Water Quality Act of 1987. This program has had a reduced funding level, making it somewhat unattractive to pursue. In 1996, the Minnesota Pollution eontrol Agency (MPeA) received 38 grant application requests for a total funding of approximately $2,494,000. The MPeA awarded 14 projects and one partial project for a total amount $961,000. Expanded Feasibility Study - Lily Lake Stillwater, Minnesota A-STILL9607.01 Page 14 I .: I I I I I I ~ I I I I I I I ~ I I ~ I I I I I I It I , I I t I I ~ I A partial draft grant application form follows the narrative on this funding source. eon tact Person: Ms. eeline Lyman Minnesota Pollution eontrol Agency 296-8862 Project Eligibility: Implementation projects only. Mechanisms and processes for measuring success must be identified. Allocation Formula: 50% federal and 50% local Funding Cycle: June I, 1997 deadline for applications eriteria: · 50% match has been provided. · If the project is long-term, is there a plan showing how it will be self-supporting? · Ide~tify how the project will move the water body toward quantifiable load reduction. · Identify information and education component. · Identify how the project will achieve coordination with local entities and state agenCIes. · How will the proposed project integrate with existing programs to control nonpoint source pollution? Based upon the above criteria, projects are rated high, medium, or low priority for funding. Application Process: One page form with attachments. Expanded Feasibility Study - Lily Lake Stillwater, Minnesota A-STILL9607.01 Page 15 I ~ I I I I I I tI I , I I I I I .~ I I ~ 'I I I I I I It I I I I I I I ~ I 319 GRANT PROPOSAL FORMAT - PART 1 1. Name of Project: Lily Lake Improvement Project 2. Responsible Party: City of Stillwater 3. Cooperating Organizations: Minnesota Department of Transportation Washington Soil & Water Conservation District Minnesota Pollution Control Agency Minnesota Department of Trade and Economic Development 4. Brief narrative description of project objective: The objective of the Lily Lake Improvement Project is to improve water quality so that impaired swimming conditions are reduced to acceptable levels through ravine erosion control along with diversion and treatment of urban runoff entering the lake. 5. Proposed work plan includes: a. Succinct but clear description of each task that will be accomplished under the proposal. Northwest Diversion and Treatment System The Northwest Sub-watershed consists of 1 ,200 feet of gravity storm sewer diversion to the Pine Street system. A pumped diversion of two storm sewers into a constructed detention water quality treatment pond. The Churchill Street Diversion and Lake Street Ravine Erosion Control The Churchill Street Diversion consists of constructing 1 ,200 to 1 ,400 linear feet of storm sewer north into an existing system. The diverted storm water would be conveyed north and east ultimately to discharge into the S1. Croix River. In addition, the project involves the restoration of a severe gully erosion problem in a ravine west of the intersection of Lake and Greeley streets. b. Milestones - time period under which each task will be completed (include estimated start date and completion date for each task). c. Description of the product which will result from each task. 6. Budget which includes: a. Total funding request under this grant source. b. Breakdown of how the grant funds will be expended. Page 1 of 2 319 Grant Proposal Format Expanded Feasibility Study - Lily Lake Stillwater, Minnesota A-STILL9607.01 Page 16 I ~ il I I I . I tI I I I I I I I tt I I I ,. I I I I t I a- I I I , I I I ~ I c. Description of match funding sources. List source, activity funded, and amount of match as follows: Source Activity Amount Minnesota Dep1. of Transportation Portion of Northwest storm water (Municipal State-Aid S1. Fund) diversion and treatment system $ Washington SWCD Lake Street ravine restoration $ (State Cost-Share Grant) U.S. EPAlMPCA Storm water treatment measures $ (Section 319 grant) MPCA / MTED Storm water treatment measures $ (Loan) City of Stillwater Storm water treatment measures $ (storm water utility fund) Lily Lake Improvement District Storm water treatment measures $ 7. Measures of Success (how will entire project be evaluated for success?). · Water quality monitoring of Lily Lake will be continued uAder the Metropolitan Council's program. · Storm sewer sampling of several storms will occur on the diversion and treatment systems to evaluate their performance. 8. Is this a comprehensive watershed project? No Page 2 of 2 319 Grant Proposal Format Expanded Feasibility Study - Lily Lake Stillwater, Minnesota A-STILL9607.01 Page 17 I .: I I I I t I ~ I I I ...... , I I I ~ I I :. I I I I I ,I It I I I I ,I I a ~ I State Clean Water Partnership Grant and Loan Program The Clean Water Partnership Program was created in 1987 by the Minnesota Pollution eontrol Agency to address pollution associated with runoff from agricultural fields and urban areas to protect and improve lakes, streams and ground water. Funding is somewhat limited and competition is very keen. In a recent funding cycle of November 1995,26 applications were made for $4.7 million in grants and $5.8 million in loans. The MPeA awarded $1.47 million in grants and $7.16 million in loans. Typically, 20 - 25 projects have been funded. Available funding is awarded in two phases; a diagnostic study followed by an implementation plan. The eity of Stillwater pursued a diagnostic study for Lily Lake in 1991-1992, but was unsuccessful. Most important, it is not known whether the eity's existing feasibility study on Lily Lake would be acceptable to the MPeA, thus allowing it to seek an implementation grant under this program. eontact Person: Mr. Mark Tomasek Minnesota Pollution eontrol Agency 296-6062 Project Eligibility: Local, county, and regional governments Allocation Formula: 50% state, 50% other. Grants are available for up to 50% of project costs. Large grant requests (e.g. greater than $200,000) will be difficult to fulfill. The MPeA encourages leveraging other grant funds against ewp. Loans can only be used for the project implementation phase and can cover the entire cost of implementation or supplement a grant. The loan interest rate for the 1996-1997 application cycle is 2%. Funding eycle: Annual. Last deadline: November 27, 1996. eriteria: In accordance with Minnesota Statutes, Section 103F.735: (a) Highest priority shall be given to projects that best demonstrate compliance with (b) to (e); Expanded Feasibility Study - Lily Lake Stillwater, Minnesota A-STILL9607.01 Page 18 I .: I I I I I I 4 I I I I, I I t tt I I :. I I I I I I It I I I I I I t 4t I (b) Project demonstrates participation, coordination, cooperation between local governments and other public agencies, including soil and water conservation districts and/or watershed districts; (c) The degree of water quality improvement or protection is maximized relative to the cost of implementing best management practices; (d) Best management practices provide feasible means to abate or prevent nonpoint source pollution; and (e) Project goals and objectives are consistent with the state water quality management plans, the statewide resource assessment conducted under Section 103F.72I, and other applicable state and local resources. Application Process: The application form 'is filled out based upon criteria ranking for implementation grants pursuant to Minnesota Rules, Section 7076.0170, Subp. 3. Wastewater and Storm Water Treatment Assistance Program This is MPeA' s and the Minnesota Trade and Economic Development's (MTED) program to fund wastewater treatment projects. The program was amended in mid-I996 to allow financial loan assistance for storm water treatment projects to improve water quality. eontact Persons: Mr. Pete Skwira Minnesota Pollution eontrol Agency (MPeA) 296-8617 Mr. Dennis Feist Minnesota Department of Trade and Economic Development 296-6616 Project Eligibility: eonstruction of best management practices to improve water quality and reduce pollution caused by storm water runoff. Expanded Feasibility Study - Lily Lake Stillwater, Minnesota A-STILL9607.01 Page 19 I .: I I I I I I tI I I I ,\ I I ,I ~ I I Ii ~ I I I I I I It I I , t I I a ~ I Allocation Formula: Funding through 20-year loans at 100% of project costs are provided. The state picks up bond issuance costs and no interest charged during the project construction period. The eity of Stillwater could receive an interest rate of about 1 % - 1.25% on a 20-year loan. Funding Cycle: State fiscal year Criteria: In accordance with Minnesota Rules, Section 7077.0277, Subpart 2: A storm water project plan must address items A to E in the amount of detail that is appropriate to describe the project accurately. (a) eomplete description of the storm water collection system, storm water treatment system existent, and the identified need in the project service area; (b) eomplete description of the project service area including the number of acres served, the estimated flow and description of the watershed; (c) eomplete description of the project including location, best management practices to be implemented for the use of storm water treatment, estimated construction, annual operation and maintenance, and equipment replacement costs; (d) Description of the long-term maintenance plan; and (e) Estimate of the reduction in pollutants. Application Process: Submission of application to the MPeA. Municipal State-Aid Street Fund The fund includes 9 percent of the net highway user tax distribution fund which is apportioned to cities with a population of 5,000 or more for the establishment, location, construction, reconstruction, Expanded Feasibility Study - Lily Lake A-STILL9607.01 Stillwater, Minnesota Page 20 I I .. I I ,I I I I tI I I I t I I t ~ I I I, .~ I I I I I II It I I I I I I, I " I improvement, and maintenance of the municipal state-aid street system. Contact Person: Mr. Greg Felt Minnesota Department of Transportation 582-1404 Project Eligibility: Storm water related improvements including best management practices associated with the reconstruction project. Allocation Formula: 25% of Pine Street contribution to the Northwest Diversion and Treatment (Brick Street) system project improvements. Funding eycle: Six-month cycle each year eriteria: Determine construction costs for storm water improvements and percent allocation to the Pine Str~et improvements. Application Process: Application submission to the Minnesota Department of Transportation. County Natural Resources Block Grant Program The Board of Water and Soil Resources provides natural resources block grants to counties for (I) implementation of local comprehensive water plans; (2) administration of Wetland eonservation Act; (3) administration of DNR-approved shoreland management programs; and (4) county administration of the MPeA feedlot program. Washington eounty received $40,000 from the BWSR. Funds are used for the County's feedlot and wetland management programs. eontact Person: Ms. Jane Harper Office of Planning & Public Affairs Washington eounty 430-6011 Project Eligibility: Unlikely Allocation Formula: Nt A Funding eycle: Annually from BWSR Expanded Feasibility Study - Lily Lake Stillwater, Minnesota A-STILL9607.01 Page 21 I I, .. I I I I I I tI I I I , I ,I I ~ I I ~ I ii, I I I I , I I I I I I I ~ I Criteria: None Application Process: None State eost-Share Program In accordance with Minnesota Statutes I03C.50I, available funds are allocated by the Minnesota Board of Water and Soil Resources to Soil & Water Conservation Districts to share the cost of systems or practices for erosion and sedimentation control or water quality improvement that are designed to protect and improve soil and water resources. eontact Person: Mr. Konrad Koosmann, District Manager Washington Soil and Water Conservation District 439-6361 Project Eligibility: Streambank and lakeshore erosion control grant program. Lake Street ravine erosion control project. Allocation Formula: 50% of project costs in state grant up to a maximum of $10,000 Funding eycle: Annual eriteria: Meet with District staff on project. Prepare necessary information for a cost-share funding for inclusion within the District's annual work plan submitted to BWSR. Application Process: Washington SWeD forms City Storm Water Utility Fund eontact Person: Mr. Klayton Eckles, P.E. eity of Stillwater Project Eligibility: Council-directed Funding eycle: Yearly eriteria: Capital Improvement Program Expanded Feasibility Study - Lily Lake Stillwater, Minnesota A-STILL9607.01 Page 22 I ~ I ,I' .J I I I tI I I I I, I I I ~ I I :. I I I I I I It I I I I I I I ~ I Lake Improvement District The lake improvement district law allows the formation of a local government pursuant to Minnesota Statutes, Sections 103B.50I - 103B.645 to preserve and protect a lake and to increase and enhance use and enjoyment. Minnesota Rules, Sections 6115.0910-6115.0980 provide guidelines, criteria, and standards for the orderly establishment of such districts through the Minnesota Department of Natural Resources. The Lily Lake watershed is presently within the Middle St. Croix Water Management Organization (MSeWMO). Another mechanism for providing funding of an improvement project would be to form a special taxing district within the MSCWMO pursuant to Minnesota Statutes 103B.245. On the positive side, such an approach would not require the formation of another layer of government (i.e., lake improvement district). Prom a negative perspective, the proposed Lily Lake improvements and the financing would be controlled by a regional board rather than the persons deriving the greatest benefit. Precedent occurred in the early 1990's with the formation of the Snail Lake Improvement District witlJin the Grass Lake Water Management Organization to provide for the construction and operation of a lake augmentation system. The formation of a Lily Lake Improvement District would allow those who derive a higher benefit from the proposed measures to pay a greater share of the expense. The Snail Lake Improvement District continues to operate today similar to its previous entity as a lake association, with the exception that now everyone who derives benefits pays their fair share of the project and operating costs. The boundary of a Lily Lake Improvement District should, but does not have to, include the entire drainage area (watershed). A two-tiered arrangement of taxing or assessment could be crafted for lake shore owners versus district members "off the lake." The eity would be a member of the District because of the presence of the park on Lily Lake. An assessment approach based upon lake shore frontage would reflect the ownership of both the eity and private landowners. eontact Person: Mr. Peder Otterson Minnesota Department of Natural Resources 297-2405 Expanded Feasibility Study - Lily Lake Stillwater, Minnesota A-STILL9607.01 Page 23 I .: I I I I I I tI I I I I I I I ~ I I :. I I I I I I ~ I I I 'I I I I (a I Project Eligibility: Various measures may be implemented to improve water quality in the lake and be eligible for funding by the District. It is up to the District similar to other governments to determine those projects it intends to fund and finance. Allocation Formula: Based upon a formula determined by the District Funding eyc1e: Annual in conjunction with eounty determination of property tax assessments. eriteria: In accordance with Minnesota Rules 6115.0930, goals are established for the District formation. Application Process: Formation of the District would best be accomplished if there is strong support for an improvement project and an understanding of the methods to finance the implementation. This would need to involve the Stillwater eity eouncil, Washington eounty Board of eommissioners, and Minnesota DNR staff. It should not take more than six months to form the district, if everyone involved has a commitment to get the job done. Conclusions - Funding Sources L There are several federal and state grant and loan programs which may have applicability to the Lily Lake improvement project. Availability of funds from the federal level sources should be assumed to be at a decreasing level. The Section 319, "Nonpoint Source Program" administered by the MPeA is the most promising for pursuit. It is more desirable because of the lower need of application requirements and expense. 2. At the state level, two outside funding programs show promise of pursuit. The Municipal State-Aid Street fund of the Mn/DOT could pick up a portion of the Northwest Diversion project, and State eost- Share Program for erosion and sedimentation control would pick up a small portion of the Lake Street ravine restoration (ehurchill Street diversion). The Wastewater and Storm Water Treatment Assistance Program of the MPeA and MTED is very promising for pursuit of a 20-year loan for completion of the Lily Lake improvement project. Expanded Feasibility Study - Lily Lake Stillwater, Minnesota A-STILL9607.01 Page 24 I .: I I I I I I tI I I I I I I I (t I I :. I I I I I I ~ I I I I I I I ~ I The attractive loan rate of 1% - 1.25% would allow the crafting of the remainder of the project funding. 3. At the local level, the eity of Stillwater's storm water utility could be used based upon the contributing area or watershed of Lily Lake. Presumably, one of the reasons for the storm water utility revenue collection is the construction or reconstruction of storm water infrastructure improvements. The Lily Lake project qualifies for the use of the storm water utility funds, but their availability may be limited due to prior commitments. 4. Formation of a Lily Lake Improvement District in combination with the above sources would allow for a total package of funding sources. erafting a complete package requires innovative financing which seeks several funding sources. Funding combinations or leveraging of federal, state, and local sources is the best method to accomplish completion of the Lily Lake project. Recommendations - Funding Sources I. eompletion of a Municipal State-Aid Street fund request to the Minnesota Department of Transportation for that portion of the Northwest Diversion and Treatment System project (Brick Street) improvements attributable to the Pine Street Improvements Project. 2. eomplete and submit to the Minnesota Pollution eontrol Agency a Section 319 grant request for $200,000 (approximately 50 percent of overall project costs) in funding for the Lily Lake Improvement Project. 3. Pursue the application for a State Cost-Share Grant from the Washington Soil & Water eonservation District for $10,000 for the Lake Street ravine restoration project (ehurchill Street Diversion). 4. eomplete an application for a 20-year $200,000 (approximately 50 percent of overall project costs) loan under the MPeAlMTED's Wastewater and Storm Water Treatment Assistance program. 5. Initiate actions to begin formation of a Lily Lake Improvement District to fund the local share of the Lily Lake Improvement Project, thus facilitating the payoff of the 20-year loan and annual operating costs. Expanded Feasibility Study - Lily Lake Stillwater, Minnesota A-STILL9607.01 Page 25 I I .. I I I I I I fI I I I I I I I ~ I I :. I I I I I I ~ I I I I I I I ~ I Appendix June 3, 1996, Minutes of Lily Lake Citizens Group September 17, 1996, Memo from Joel Schilling to David Hahn November 22, 1996 Letter from MDNR to the City of Stillwater (regarding diverted storm flow to the St. Croix River) Pump Curve for Brick Pond Pump I .: I I I I I I ., I I I I I I I ~ I I 06/03/1995 08:55 LENERTZ INC PAGE 01 512-455-1355 ~ . I ' . ~HIS IS A PRELIMINARY DRAFT OF THE MINUTES OF OUR MEETING ON WEDNESDAY, MAY 29, 1996. DICK MOORE AND DAVE HAHN SHOULD ADVISE KLAYTON ECKLES OF . CORRECTIONS THEY WANT MADE AS SOON AS POSSIBLE. IF KLAYTON WILL ADD HIS AND SEND THE CORRECTIONS TO DEL PETERSON, FAX # 455-1356 BY SAY, . THURSDAY, JUNE 6, WE WILL PROVIDE YOU WITH THE CORRECTED VERSION BY THE END OF THE WEEK. I I I I I I ..It I I I I I I I ~ ,I June 3, 1996 Mr. Klayton Eckles, P.E. Stillwater City Engineer 216 North 4th Street Stillwater, Minnesota 55082-4898 Dear Klayton: At their May 7, 1996 meeting, the City Council asked us to continue working with you regarding the clean-up of Lily Lake. On Wednesday, May 29, 1996, Mr. Dick Moore (SEH), Mr. Dave Hahn (SEH) and the three of us met with you to determine the next steps to be taken. These are.the minutes of that meeting. Understanding that you~ time is limited and that numerous other matters constantly call for your attention, these minutes refer to "KE/SEH" with the intention that the resources of SEH be included as you and. the City see fit. All communications by us will be addressed directly to you for your coordination. As our meeting progressed, it became clear that engineering feasibility studies involving some additional expense are now needed to formally select the best designs for the three systems, and also to establish more accurate cost estimates for them: 1. Northwest Diversion and Treatment System. Two primary options for removing the initial storm water runoff are a below ground sedimentation tank and an above ground pool. A problem with the below ground tank is on-going maintenance and removal of the sand, etc., which collects on the bottom of the tank. The above ground pool would be easier to access for clean-out. A problem also exists with the above ground pool, however, in that it requires acquisition of private lakeshore property. Affected property owners may perceive a property value loss which will increase the acquisition cost. KEISER will attempt to lessen negative aspects of the above ground pool by minimizing its size and visual impact, and also by offering an offsetting benefit, the dredging of the sediment which has been deposited over the years along affected residents' shorelines. KE/SEH will also attempt to reduce the maintenance cost of a below ground tank by evaluating the possibility of using a light weight yet structurally Bound cover which could be removed (with a back hoe) and allow for mechanical cleaning with a back hoe. KE/SEH will prepare a cost comparison of the two options considering acqUisition costs, construction costs and maintenance costs. Post-It.. brand fax transmittal memo 7671 'h ._ '"2- Co. I\0Nl" Lf-.s ~ - 1:. y , I .: I I I I I I fI I I I I I I I ~ I I ~ I I I I I I ~ I I I I I I I ~ I 0t/03/1995 08:55 512-455-1355 LENERTZ INC PAGE 02 Page 2. To Klayton Eckles June 3, 1996 Northwest Diversion and Treatment System - alternative. To reduce the size of the drainage area to he pumped, KE/SEH will review alternatives of running the existing sewer pipes from (1) the intersection.of Olive and Brick Streets and from (2) the intersection of Oak and Brlck Streets directly into the proposed sedimentation pond on Brick St. by the radio tower. KE/SEH will evaluate the feasibility and cost and resulting benefit of reduced drainage and phosphorus loading redirected from the lake. 2. Churchill Street Diversion and Treatment System. The Churchill Street drainage creates a major impact on Lily Lake because of the significant erosion and resulting hfillinq inh of the lake, as well as phosphorus loading from a sUbtantialdrainage area. Two different alternatives were reviewed to redirect the storm water runoff from the Churchill Street area through existing city storm sewers, via Nelson Street and via the Myrtle Street ravine. KE/SEH will evaluate the cost and benefit (through reduced drainage, silt deposits and phosphorus loading into Lily Lake) as well as the feasibility with respect to existing storm sewer sizes. 3. Brick Pond Treatment System. This represents the largest potential for reducing phosphorus loading into Lily Lake. Pumping excess water from Brick Pond petween rains appears ~o be. the most economical .method. Dick Moore noted that residents on Brick Pond would like to raise the level to improve their shoreline. We have advocated a small "dam" to raise the level of Brick Pond above the normal level of Lily Lake. Then, a pump and piping could be designed to pump Brick Yard Pond down a few inches between rains.. The space between the dam and the normal (now raised) Brick Pond level would be designed to hold the first fe~ minutes of average rains. KE/SEH will estimate the cost of installing a force pipe west of the existing pump station and necessary piping and controls, and the cost of maintenance. We discussed possible methods of paying for the cost of the three systems through grants and the storm water utility fund. KE/SEH will devote efforts in the immediate future toward obtaining grants, particulary through the PCA. While grants from other sources remain a possibility, these are often narrow in scope and 1n time frame. After the most likely sources of grants are explored and/or obtained, the remaining source of funds for cleaning up the lake will be the storm water utility fund which was established to address problems like this. We stand ready to assist you in reviewing alternatives, gathering neighborhood and citizen input, as well as in any other way we might be beneficial to the success of this project. Sincerely, Del Peterson 1201 W. Willard St. Stillwater, MN 55082 439-0042 Gary Warren 828 So. Greeley St. Stillwater, MN 55082 351-7432 Bill Fierke 724 So. Owens St. Stillwater, MN 55082 439-2396 I .: I I I I I I fI I I I I I I I ~ I I I ,. "'SaJ I I I I I I It I I I I I I I ~ I MEMORANDUM o MINNEAPOLIS, MN o ST CLOUD. MN o CHIPPEWA FALLS, WI o MADISON. WI September 17, 1996 Stillwater/Lily Lake Expanded Feasibility Study A-STILL9607.00 RE: m: Dave Hahn, P.E. Project Manager FROM: Joel Schilling, Sf. Scientist C\...,t)- Water Resources Department r- SUBJECT: Brick Pond Diversion Feasibility In accordance with our contract with the eity of Stillwater, the following memorandum pertains to the technical feasibility of diverting storm water and phosphorus loading from the Brick Pond system entering Lily Lake. Storm Water Diversion Volume and Pump Rate The Lily Lake Storm Water Treatment - Feasibility Report of May, 1996 identified Brick Pond storm water runoff as a pollution s<?urce needing treatment. The P8 Urban eatchment model for the Brick Pond drainage area (308 acres) predicted that'94 pounds (lbs.) of phosphorus' would be . . contributed to Lily Lake during the non-freeze period (Attachment A). Of this loading, slightly more than ten percent (10%) or 10 lbs. would need to be diverted or treated (Table I, page 34 in the report). Lily Lake would achieve an in-lake concentration goal of 40 parts per billion (JJ.g/L) with the implementation of the Northwest Diversion and Treatment System and ehurchill Street Diversion and Treatment System. The P8 output in Attachment A indicates that Brick Pond drainage area contributes 247.14 acre-feet of storm water runoff containing 94 Ibs. of phosphorus based upon the 74 storms analysed. Brick Pond's outlet average phosphorus concentration is 140 J.1g/L based upon the cumulative storms duration of 345 hours. To remove 10 lbs. of phosphorus, approximately 26.3 acre-feet of storm water at an average pumping rate of 400 gallons per minute(gpm) and a concentration of 140 J.1g/L would need to be diverted from Brick Pond. The pump size of 400 gpm is based upon a Brick Pond-north six-inch water level draw down volume of 3.38 acre-feet (1.10 x 106 gallons) from the outlet elevation of 848.0 to 847.5 for the north and south basins. With such a pump, the six-inch drawdown could be accomplished in two days, thus allowing for cumulative storm event storage for frequent rainfall events. This drawdown is likely the maximum elevation which would be allowed on Brick Pond which is a DNR protected wetland. I .: I I I I I I ., I I I I I I I ., I I :. I I I I I I It I I I I I I I 4t I Mr. Hahn page two, 9/17/96 Water Loss from the Lily Lake System The P8 modelling predicts that 247 acre-feet of storm water is contributed from the Brick Pond drainage area. As discussed above, approximately 26 acre-feet of storm water would be diverted from the Brick Pond system and out of the Lily Lake watershed. The proposed Northwest Diversion and Treatment System (South Brick and Willard streets) would divert 54 acre-feet of storm water based upon P8 modelling. This diversion when combined with a proposed Brick Pond diversion results in about 81 acre-feet of storm water diverted out of the Lily Lake system. These two diversions would remove approximately 15 - 20% of the annual runoff to Lily Lake. During below normal precipitation years, such a removal of the lake's contributing hydrology may result in a deleterious consequences such as low water levels and increased weed growth around the shoreline. Augmentation to maintain the lake level from groundwater sources would not be permitted under Minnesota Department of Natural Resources. regulations. Attachment II e: I I I I I I ., I I I I I I I ~ I I P8 URBAN CATCHMENT MODEL OUTPUT ATTACHMENT A Imber of storms ~val = 5598. hrs, = 10 BRICK-N , ss-balance term 01 watershed inflows I upstream device spillway outlet 08 sedimen + decay I 12 I 74 storm duration type = pond , flow acre-ft 62.83 184.31 247.14 .00 total inflow surface outflow total outflow total trapped storage increase 15 mass balance check ~ad removal efficiency continuity errors: volume I 1mber of storms = interval = 5598. hrs, ~ce E 10 BRICK-N , _-balance term .~ watershed inflows ~ upstream device 07 spillway. outlet if sedimen + decay ~ total inflow 10 surface outflow ~ total outflow ~ total trapped 14 storage increase if mass balance check 'oad removal efficiency lontinuitY errors: volume Ii> I ~ I 345. hrs, precip variable = tss load lbs 23266.96 8223.74 8216.49 23242.00 21.25 inches conc ppm 136.2422 16.4161 12.2318 .0000 247.14 31490.70 46.8798 247.14 8216.49 12.2318 247.14 8216.49 12.2318 .00 23242.00 .00 32.22 .00 .00 = 73.81 9.- adjusted = 73.81 % o , = .00 9.- load = .00 % o , 74 storm duration = type = pond , flow acre~ft. 62.83 184.31 247.1.4 .00 345. hre, precip = variable = tp load lbs 70.65 78.47 94~30 54.02 21.25 inche~ conc ppm .4137 .1566 .1404 .0000 247.14 149.13 .2220 247.14 94.30 .1404 247.14 94.30 .1404 .00 54.02 .00 .81 .00 .00 = 36.23 %, adjusted = 36.23 % = .00 %, load = .00 % I .: I I I I I I fI I I I I I I I ~ I I :. I November 22, 1996 I I RE: I D Mr Hahn ear. : I I Minnesota Department of Natural Resources 500 Lafayette Road 51. Paul, Minnesota 55 I 55-40LD David e. Hahn, P .E. Project Manager 3535 Vadnais eenter Drive 200 SEH eenter St. Paul, MN 55110 Stillwater Annexation and Redevelopment Area Preliminary Guidelines: Alternative Urban Areawide Review (AUAR) Thank you for the opportunity to review the Preliminary Guidelines for the proposed scope of the upcoming Stillwater Annexation and Redevelopment Area AUAR. We offer the following comments for you to consider during the development of the Draft AUAR document for public and agency review. Format *The format offered for the AUAR's scope deviates from the approach recommended in the EQB's "Recommended eontent and Format of AUAR Documents" in terms of the numbering scheme offered in the "draft scope. EQB's recommended approach involves modifications to the adopted environmental assessment orksheet (EA W) format which states that if an EA W item is not applicable to the AUAR, "the item # and 18 title should be included with an indication that the EQB guidance states that no response is necessary in I an AUAR (as opposed to just skipping reference to the item at all)." In this respect, EA Witem #4 (Reason for EA W Preparation) has been skipped, which resulted in subsequent items being numbered differently than they would be in an EA W. The same sitUation occurs in Item #9 (Land Use). This deviation represents a I potential source of confusion, especially for those reviewers familiar with the standard EA W format. Location and Maps *We recommend the inclusion of a watershed map that (ideally) shows the general drainage pattern. Some I major DNR resources of concern are located outside the AUARstudy area and are watershed-level concerns. Fish, Wildlife, and Ecologically Sensitive Resources I *Brown's ereek Impacts: Potential impacts to Brown's ereek must be assessed at the watershed level to be fully understood and effectively addressed. DNR concerns about cumulative water quality impacts involve proposed development in the annexed area, which is coupled with development in other parts of the watershed and possible diversions from outside of the watershed. Examination of the historical management I of the Brown's ereek watershed reveals the need for an effective governmental unit with jurisdiction over the entire watershed. We recommend that the eity meet with affected groups, state agencies (MPeA, DNR, and BWSR), and Washington eounty officials to discuss concerns and jurisdictional problems related to I water management. The study area's development should also be tied to the Washington eounty Plan. * Significance of Brown's ereek: Brown's ereek is a significant resource because high quality waters capable of supporting trout are rare in the seven county metro region (Metro Region Trout eommittee, I 1996); only 14 trout streams remain. As one of these waters, Brown's ereek has been ranked as one of the six highest priority trout streams in the region. Trout streams in the Metro area are important because they: ~ I) provide angling opportunities; 2) are part ofa diverse economy; 3) offer fishing opportunities for mobility-restricted anglers; 4) are barometers of environmental health; and 5) offer places for people to appreciate and learn about natural resources. DNR Information: 612-296-6157,1-800-766-6000 .-ITY: 612-296-5484,1-800-657-3929 I An FAlllal Oppnnunily Employer Whu Values Diversity ft Prinled on Recycled Paper Conlainin!! a f...I Minimunl of 10% Post-Consumer Waste I .: I I I I I I fI I I I I I I I ~ I I. I David e. Hahn, P .E. November 22, 1996 "/loge 2 I I I I I I Trout require very specific environmental conditions to spawn, feed, and grow to catchable size. Some of the key factors defining.trout habitat include: cold water, oxygen, instream cover, and nutrient inputs. Urban development in a high-quality trout stream's watershed often results in degraded water quality due to impervious surface creation, with its associated increases in runoff that accordingly increases instream water temperatures. In streams, the resulting increased summer water temperature may be lethal to trout, and flashy streamflow may cause erosion and habitat degradation. It is thought that these effects become serious when drainage area impervious surface area exceeds ten (10) percent. The quality of Brown's ereek has declined from the historical condition. The stream no longer supports the native Brook trout, however it does support the introduced Brown trout, which is stocked with catchabl~- sized fish for recreational purposes. Natural reproduction of Brown trout is limited although the appearance of young trout indicates that some spawning habitat is available. Fishing pressure is heavy, but surveys indicate that there is some carry-over from year to year. Also, the DNR has fee title to a limited portion of the stream. Urban development of the annexation area has the potential to increase stormwater flow into Long Lake and Brown's ereek. This would result in increased flashiness, higher temperatures in the trout stream portion, and increased erosion and sedimentation. All of these factors would reduce trout habitat quality. *High Priority Protection Site: A Minnesota County Biological Survey (MCBS) site on Brown's Creek is t1nsidered a high-priority for protection because of the presence of high quality natural communities, eluding a maple-basswood forest and a mixed hardwood swamp. Discharging high levels of water into rown's ereek could have negative effects on these rare natural communities and their associated species. I The habitat for Louisiana watertbrush, including root wads and other woody debris found along streambanks could be destroyed by high water events. I I I I I I * Jackson Wildlife Management Area (WMA): The Jackson WMA is located at the outlet of Long Lake. The WMA is primarily a wetland with a small amount of upland. The discharge of water from Long Lake has the potential to adversely affect the wetland. Development that has already occurred has made compliance with DNR's permit for the Long Lake outlet difficult. Further development will exacerbate the problem. The WMA should not be treated as a de facto stormwater pond. *Greenways in Washington County: The DNR's Greenways and Natural Areas Project is identifying significant natural areas for wildlife and plants and the natural corridors that could connect them. This system of natural areas and corridors could serve to increase the region's biological health and functional connectivity by preserving, enhancing, and maintaining biodiversity and allowing the movement of species. Greenway corridors can also connect open spaces and provide recreational opportunities. Each scenario should be evaluated to determine its compatibility with potential corridors in Washington eounty. I I .: I I I I I I fI I I I I I I I ~ I I- 01 David C. Hahn, P.E. ~:~ber22' 1996 I I I I I I Concluding Remarks Thank you for the opportunity to provide input into the scoping document for this AUAR. We encourage ~tinUed contacts with DNR staff as required during the document's development and associated analysis. believe that the AUAR process for this designated study area will lead to not only sounder development om an environmental impacts perspective, but will also serves. as a model for other areas in the Brown's I ereek watershed. It should also provide an opporturiity to coordinate management efforts in the entire watershed to the benefit of Stillwater and adjoining communities. been reported in the vicinity of the study area. Given the potential for downstream effects resulting from the development within the annexation area, the database search should include Brown's ereek and its riparian area downstream of the annexation area. Water Quality - Storm Water Runoff Sedimentation in the St. eroix River has been, and remains, a problem. The Brown's ereek drainage area is one of the sources of these sediments. Heavy sediment loading of the creek requires the frequent dredging of Wolfs Marina An increase in the frequency or duration of chaDnel-fo~ discharges should be avoided. Additionally, any direct diversion of stormwater into the St. Croix River bas Hie potential to degrade the river's water quality. . Groundwater - Potential for Contamination According to the EQB Guidance document, "the identification of any existing areas of soil contamination or other hazards can be included under item 20 [Groundwater - potential for contamination]." Compatibility with Plans The EQB Guidance document states that "the summary of existing and past land uses and discussion of potential land use conflicts should be included as part of the response to item 28.u I Thank you for the opportunity to review this project. We look forward to working with your firm and the various interested parties in the development of the Draft AUAR at a future date. Please contact Bill . Johnson of my staff at (612) 296-9229 if you have questions regarding this letter. I Sincerely, p--~ ~ E?~~ Thomas W. Balcom, Supervisor I Natural Resources Environmental Review Section , Office of Planning c: Kathleen Wallace I eon ehristianson Pete Otterson Lynn M. Lewis, USFWS I Gregg Downing, EQB Klayton Eckles, eity of Stillwater #970111-01 ~2'STILAUAR.DOC I I I -. I I I I I I fI I I I I I I I - I I :.~ I ~bJ KSB Inc. 4415 Sarellen Road ...b. Rlchmond,VA23231 . KSB I I I I I I ~ I I I I I I Submersible Motor Pumps, Type KRT 80 up to 700 Product Description Technical Data 0.5 5 50 500 100 1000 2000 400 100 50 100 H m 50 10 H ft 5 10 5 10 U.S.gpm 40000 2538'225 50 100 1000 500 5000 10000 Operating data Pump sizes Capacity Head Operating data Motor rating Temperature limits DN up to 30 inch Q up to 37400 gpm H up to 310 feet p up to 145 psi P2 up to 386 HP 1) Mode of installation permanent portable drY FM-protection <G> - <G> - - Temperature of 104 86/1041) 104. 86/1041) 86 the medium Of ') Higher horsepowers available at higher voltages upon request ') higher temperatures upon request, up to 200 Of" possible Materials (other material combinations possible) Part designation Material option C Cast iron I] NORIDUR~ 9.44601) D NORIHARD~ NH 15 32) C NORIDUR$ 9.4460 NORYLOy$ NL 252 ASTM ASTM ASTM ASTM Pump casing A 48-40 B NORIDUR 1) NORIHARD 2) NORIDUR 1) Intermediate casing A 48-40 B NORIDUR 1) NORIHARD 2) NORIDUR 1) Shaft A 576 Gr 1045 - A 182 FXM-19, - AISI329 A 576 Gr 1045 -A 182 FXM-19,-AISI329 Shaft protect. sleeve A 276 Type 420 -A 182 FXM-19,-AISI329 A 276 Type 420 - A 182 FXM-19, - AISI329 Impeller A 48-40 B NORIDUR 1) NORIHARD 2) NORILOY Motor casing A 48-40 B A 48-40 B 3) A 48-40 B A 48-40 B 3) Duckfoot bend A 48-40 B NORIDUR 1) A 48-40 B NORIDUR 1) Guide cable A 276 Type 316 A 276 Type 3164) A 276 Type 316 A 276 Type 3164) ') NORIOUR 9.4460 is a KSB registered trademark for a stain- less steel highly resistant to corrosive and abrasive media 2) NORIHARO is a K.S.B. registered trademark for a hard abrasion resistant iron (similar to Ni-hard) ') NORIOUR 9.4460 can also be supplied ') Polypropylene also possible depending on the medium Representation throughout USA Telephone: (804) 222-1818 Telefax: (804) 226-6961 Telex: 82710 I .: I I I I I I fI I I I I I I I ~ I I :. I I I I I I It I I I I I I I ~ I Map 1 Maps 2, 3, & 4 MapS Map 6 Maps Location Map Northwest Storm Water Diversion and Treatment System Churchill Street Diversion Brick Pond Treatment System I .: I I I I I I fI I I I I I I I ~ I I :- I I I I I I ~ I I I I I I I ~ I ~~~"~-t1~' ~~ . ~. ~~m.m~:id~ '\'<:~ I ~ ~ ~ YiNJ!!\~''''''' gj!,~m~'T~'. ~j ~' j~~ 7.F--~~ \ ~ ".~.:;: ~T'~1+~ ~ ~~~4ITlWt:D..~~ .', -:&:-1 .:v- \ '-(, , . , . '. . . 'f . I ...'." -... \, I ". ] . I :,.~ :.: '. .. , " ~ '" I !r ." ~ "~.:3f'~. .. 1;'" r:rT13..I'''' '. ~..... ~. ' "J' ~ LA:., "'. . I I . I:JiUE ' rnTIB Fft'L . ~ OJ , . it-+ ~ " " --L~ . .... , '.' <, D.- '. . " ./ .",,':: :~, ';::: ':: ~'\.1111 1\1 .11 I' I ,', :'.'."-:::-r..-I - ~ ' \,~; i< U;;' :'?':- If ~_.. ==__~;,;.,,' 1#' C. ""',.,,'., . ~~"i' ,~~ i\' .,!_~ I "I-- ~ :~, "'''';,'.,; ~;'-l:"'::" ~ t-"i.' '. '" ,.':.. ... ~..,. ~W ' .. ~ .....;; 'N- :i= eel' ~H'<~~ ..' · - ~\j..:. .' 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" ~ . .' ,_0."", ~ I --..:. SOUTH BRICK ST. ~ e---- . ~ . 4507'. 45. . 5)' . . . . .. ~- '. .... '". .'. - .'16.. . . 14 1-' 12. ." ,~ .. . ..~... . .. . 1U.: . .~ ;., I 960501 FILE NO. STILL9607.00 LILY LAKE STORM WATER TREATMENT FEASIBILITY REPORT I .: I I I I I I fI I I I I I I I ~ I I I .. I I I I I I fI I I I" I I I I ~ I I :. I I I I I I It I I I I I I I ~ I r--~ aNi' ~ ---........... ~ ,,9 a / / I- U) ~ t) a: a:l I I- ::> o U) i. j , , : ! , .:I I / / <.:> ^ / _1_, ~~ @ Ii:; t Q '1.S mHflllM H1.nOS .J ~ \.);. z en < 9 t m ...J z i ~ o =_ a: ,EI - ~ w ~ ':>..... f:~ ~~... z .. . w .",' . ~ -" , . 5 , /. W .. ~\ v; : en ~~ ' ~. ~. ~. . ~~, '- J. -t. ~" ~, A& Co ~ .zo . CL ~ \. "... . W a:~ ::>. 1-- u ::> a: I- en ...I o a: I- z o U ...I W > W ...I W ~ < ...I oN '''.J. 1. i .. .~, . 'oil ~< . 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I 5 ~6..L 10 ~~ ...12 1 I':" ,. I 13 D . 7 I I ~3 114 -17 I ~4 615 w-1W i ~ 12 . 1 1 , ,... I . 12 ST. III 4ti I 18 :4 I . I 'i . I ti ~I }- 5- 6 "i ,... 7L1 PARK w ! 518,,1 I ~..LLlI" ," I ~ I ~ I ' U U r~ Hr J:; q~ ':4/11 6,...), ~ rnm. 10 I ~ 4 .: 5 I 8 7 I 12 7 12 "12 WI .QM 7 ~ B1'JJ ~ G]J] ~~ .., .._ .~..~. U .~ ~ )6li! FILE NO. A-8TI..l.8607 .01 DAlE: O1/a/97 LlL Y LAKE CHJRCt-LL STREET DIVERSION STILLWATER, MINNESOTA I I .. I I I I I I fI I I I I I I I ~ I I :. I I I I I I It I I I I I I I ~ I I I I II 1 . ,l--,_h~O- I 6 I ~ .. I J lJ I I I 1-=1 2 ~ r-- I - I-, IJ;\- .- ~52- ......!6 -+:- ~ en ~T .. i [114 ~, 10 ,,9 10 ',0 _ ~~.u 1 I ~ 10 12 T II . 1-12 I I. WILlAR D , [rq;;- T, 12 '-!' KW" .~.. . .... 15 ~ I 2 }jjr I 4~. ~ T If .., T I ~I 6 I I 133 8 I /2 I-- :'P---J3 114 I' 6 2 _ I~ . " I 17 r--o.; :! ~/~ ei 54 I~ :- ~ ~~, _' l, S~,' __ _,.: 18 I ~ ." w I II ABBCm. !- 8:!!!. ,...,... 7 u: "1'lb . "in""" \- - ~/ -\ :U ~ .CI: I FT H . I _ _ . .L!...J . IW" 'T - . z: e l&J . .. 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A-8TIJ..8607 .D1 DAlE: 01/29/97 LIL Y LAKE BRICK POND TREATMENT SYSTEM STILLWATER, MINNESOTA . . . ~ MEMORANDUM TO: Mayor & eity eouncil If FROM: Diane Deblon, Finance Director DATE: January 29, 1997 SUBJECT: 1996 Transfers As we proceed with closing out the books and in reviewing the current status of all funds for the year ended December 31, 1996, it is necessary to transfer funds to cover these expenditures approved during the year. As we expected, the P.I.R. Fund is estimated to have a cash deficit of approximately 1.5 million. According to Klayton, we can expect to receive $450,000 from MSA in March for the Pine Street Improvement. When the eity sells Special Assessment bonds this spring we will include approximately $60,000 for Pine Street and $380,000 for 1996 Streets. This leaves approximately $610,000 for the eity's share of expenditures in 1996 for the P .I.R. fund. As the eouncil may recall, we called several bond issues early last year and anticipated using these for the eity share. We are able to transfer these funds now, since the debt is paid off. The estimated cash balances in fund #500 is $481,549, $104,357 in fund #501 and $28,289 in fund #502 for an estimated total of$614,195. Staff is recommending the transfer of these funds into the P.I.R. Fund as had been planned, for the 1996 year. Also, a temporary advance of $890,000 from the General Fund until he MSA and Special Assessment bond funds are received will be necessary for the 1996 year. It is intended that these transactions will cover the deficit position of the P .I.R. fund at December 31, 1996. ~ . Resolution # Amending Resolution Number 96-141 Related to Funds for the Levee Wall Project. Whereas, the City eouncil of the eity of Stillwater has entered into an agreement with the U.S. Government for repair of the levee wall, and Whereas, the eity eouncil of the eity of Stillwater bas received approval for federal and state funding for portions of the levee wall project, and Whereas, the City has previously approved the expenditure of$375,000 for Phase II, and Whereas, the Phase II project has been formalized and the revised estimate for the eity share is $450,000. Now, therefore be it resolved by the eity eouncil of the eity of Stillwater that the following expenditures are approved from Fund #561 $4,800,000 TIF construction of 1994e. Phase II Levee Wall eity share of construction $450,000. . Adopted by eouncil this 4th day of February 1997. Jay Kimble, Mayor Attest: eity elerk . . . . January 27, 1997 Mayor Jay Kimble and Members of the City eouncil eity of Stillwater 216 N. 4th Street Stillwater, MN 55082 r _.. I ~J~;;~~~7[) I ~------------- , "'-'-.- .......-. . ..-....__..J Dear Mayor Kimble and Council Members, I am writing to express my increasing concerns about light pollution in the eity of Stillwater. This subject really struck home with me three years ago when the CUB/Target Marketplace first opened. The lights in their parking lot are the brightest in the whole city and living in Croixwood as I do, you really see an immense amount of light in the sky when you look in that direction. If you take a waik at night down Nightingale, the eUB complex really sticks out like a big, bright sore thumb. If you want to see the stars at night, you have to look north or northeast away from the lights along Highway 36. Even all of downtown Stillwater doesn't radiate as much light as eUB/T arget. This subject is becoming increasingly one of concern to me since the new sports complex will contain a parking lot and skating arenas that will continue to increase the amount of light pollution from that area. Just for comparison, I have looked at the parking lot lights at Wal Mart, River Heights Plaza, St. Croix Mall, and the Government Center/W ashington County Prison, and none of them are anywhere near as bright and intense as the lights at eUB/Target. The Government Center is very tastefully lit and hardly radiates light into the sky at all. Why can't the establishments along Highways 36 and 5 be required to have similar tasteful lighting? Does the City of Stillwater have a light pollution ordinance and if not, why not? What requirements will be made of any new construction along Highway 36 and Highway 5 to keep light pollution to a minimum? I know we have no control over development in Oak Park Heights, but a new Menards, Rainbow Food Store, etc., will add immensely to this problem. Why doesn't the City of Stillwater work together with the Cityof Oak Park Heights to develop some kind of uniform lighting guidelines for this corridor? Everyone in town is becoming more and more worried about Stillwater losing its small town character and appeal. Light pollution may not seem like an important issue to some people, but it definitely destroys a person's ability to see the stars at night, something many of us have cherished here in Stillwater. It's another one of those little things that, added all together, make Stillwater a wonderful place to live. Sincerely, ~~ Laurie Maher 3018 Marine Circle Stillwater, MN 55082 c: Steve Russell, Community Development . . . AIPLE MARINE COMPANY STillWATER, MINNESOTA 55082 iiS) ~ tF:> r:= ;) 'i\ /1 r:=' n 1fi) [:;. \_I.,_~. :~~ r; \"'/ ~.:: tV} Jan 22, 1997 f JAN 2 It 1997 , 1______________ I L.::..::.::. - , ----.--~-. --------,- Dear Mayor and Council, As you already ~10W, our lease ends Sept of 1998. We are now in the process of liquidating some of our equipment. ~^Je would like to offer to you the following: 1- storage bulding located by the office 1- warehouse north end of property 1- Fairbanks Type S platform scale 10 X 70 ft 60 ton capacity Model 14-3446-25A complete with electronic instrument panel and printer purchased from Fairbanks new in 1991 lifetime warranty Scale has been state certified yearly If you have any interest in the above please respond back to me for the costs. \,tI7e need to know ASAP for we will need to offer the equipment to other interested parties. Si~erely, . -~?~~1/1. ~ Elayne Aiple I r . 401 South Greeley Street Stillwater, Minnesota 55082 January 27, 1997 Mayor Kimble and Members of the City Council City of Stillwater 216 North Fourth Street Stillwater, Minnesota 55082 Dear Mayor Kimble and Members of the Council: We ask that you consider a solution to an ongoing parking problem in our neighborhood, spaifically on the block of Oak Street between Greeley and William Streets. The background-- several years ago, when David and Xantha Horstmann applied for special and conditional use permits to operate a preschool at 413 South Greeley Street, now know as Valley Preschool, they successfully obtained those permits over the opposition of the neighbors, opposition particularly to the school as it would affect employee parking, pre-school student drop-off and piCk-up. The permits were obtained with the specific stipulation that employee parking would be provided off-street by the employers. City Attorney Magnuson has attempted to resurrect the record of that Council meeting, but as you can see per his attached letter, it is inaccessible. But he recalls that stipulation, and so do we. ~ . Since that time the school has changed hands and added employees, all of whom choose to park on Oak Street, Between Greeley and William. Every weekday, during the school year and the six months of winter, 4 to 6 cars belonging to employees of Valley Preschool are parked at that location. For our home at 401 South Greeley that means that during winter when snow-plowing parking restrictions are enforced, we have not one parking space available to us on the street for visiting family, friends, club meetings or gatherings. Greeley Street is a snow- emergency route and is unavailable for any parking at all. Oak Street, of course, is allowed parking on only one side. That side is completely filled by the employees of Valley Preschool, so no spaces are available to us or the Larry Belisle family, who also reside on that block. for our homes Parking/must be at least a block away and visitors must walk in the snow and ice of the street since there is no sidewalk on Oak Street. This is particularly perilous for elderly visitors or those encumbered by small children and their accompanying paraphernalia. Often the side of the street where employees are parked all day remains unplowed. There is also some traffic congestion when that happens. . We have asked the management at Valley Preschool on two occasions, over the space of two years if some of the employees could park elsewhere. It would mean simply a few more steps. There was no effort made to consider our request nor was there a courteous response. , Mayor Kimble and Members of the City Council January 27, 1997 Page two . Since this business chose to operate in a residential neighborhood, yet infringes on the stipulations of the original permits, and refuses to consider the rights of neighbors in favor of their own convenience, we must ask for some help from you. "Residential Parking Only" signs are certainly effective in other locations within the city, and we ask that you initiate steps toward that solution, and enforce it. Should you want to observe the problem, it's available any weekday. Or we could furnish snapshots. Thanks for your consideration. Sincerely yours, Tom and Mary Clare Huelsmann and family ~ and Debbie Belisle and family WMrl ( ~lf (ij~c;t/~~~--z/L c}llfr1- ~ D~~~ ~ . . . . . MAGNUSON LAW FIRM LICENSED IN MINNESOTA AND WISCONSIN THE DESCH OFFICE BUILDING 333 NORTH MAIN STREET. SUITE #202 . P.O. Box 438 . STILLWATER. MN 55082 TELEPHONE: (612)439-9464 . TELECOPIER: (612) 439-5641 DAVID T. MAGNUSON RICHARD D. ALLEN January 15, 1997 Mary Claire Huelsmann 401 South Greeley Street Stillwater, MN 55082 RE: Neighborhood parking and traffic Dear Mary Claire: I know that we talked some time ago about gathering all of the information with regard to previous special and conditional use permits that have been granted by the City to the Felix the Store site. As soon as we talked the last time, I went to City Hall and Nile Kriesel and some people from the planning office searched through the large truck trailer that has been filled with the City planning records during the City Hall construction. They were unable to locate the records that would be of interest to you and they don't think they will be able to get at these records until all of the file cabinets have been taken out of the truck trailer. I know this isn't much help to you, but I don't know what we can do at this time. As with any neighborhood probli::m, however, you could certainly contact the Mayor and City Council and ask that they study the parking problem and congestion that is created by anybody in your neighborhood. This is certainly your right as a citizen and I know the City Council would want the city staff to be responsive to your concerns. I am sending a copy of this letter to Nile Kriesel so that he might know of your concern as well. Yours very truly, 1j~ David T. Magnuson Stillwater City Attorney DTM/ds cc: Nile Kriesel, City Coordinator -'------- ST. CROIX COUNTY WISCONSIN OFFICE OF COUNTY CLERK ST. CROIX COUNTY GOVERNMENT CENTER 1101 Carmichael Road Hudson, WI 54016-7710 (715) 386-4610 -_.~ fB r.= 0. F' ., ',,!, ,~-, \ ~ !~ 1\/:";: ',: --, I JAN 2 8 i99? ! I I i I---------~~~::J January 27, 1997 Jay Kimble, Mayor City of Stillwater City Hall 216 N. 4th St. Stillwater, MN 55082-4898 Enclosed is a certified copy of Resolution #2 (97) Supporting Construction of Stillwater Bridge. . If you have any comments or questions, please contact St. Croix County Corporation Counsel Greg Timmerman, 1101 Carmichael Rd., Hudson, WI 54016 or telephone 715-381-4315. Thank you for your consideration of this Resolution. Sincerely, d ~ ~. ~'\.d,Av<\ Sue E. Nelson County Clerk . RESOLUTION SUPPORTING CONSTRueTION OF STILLWATER BRIDGE Resolution No. ~ (q 1) St. Croix eounty, Wisconsin WHEREAS, St. Croix County has monitored continued and increasing congestion, delays and safety related problems at the existing Stillwater Bridge; and WHEREAS, the St. Croix County Board of Supervisors recognizes the urgent need to construct the proposed new Stillwater Bridge connecting Highway 36 in Minnesota to STH 35/64 in Wisconsin; and WHEREAS, the St. Croix County Board of Supervisors has monitored the progress thus far of the proposed Stillwater Bridge structure selection and location selection; WHEREAS, the National Park Service has determined the new Stillwater Bridge as proposed has an adverse water quality impact, and has requested the Corp of Engineers not to issue any permits for construction relative to the proposed Stillwater Bridge, thus causing construction delays of indeterminate time; THEREFORE, be it resolved that the St. Croix County Board of Supervisors asks the National Parks Service to review its actions so that construction of the bridge may begin; FURTHER, be it resolved that the St. Croix County Board of Supervisors encourages its Congressional delegation to urge the National Park Service to review its findings so that construction of the bridge may begin; FURTHER, be it resolved that the St. Croix County Board of Supervisors request a meeting with the Governors of Minnesota and Wisconsin, the Secretaries of the Department of Transportation of Wisconsin and Minnesota, the appropriate Federal agency representatives, together with representatives from St. Croix County, as selected by the St. Croix County Board of Supervisors, to determine a course of action to facilitate immediate construction of the proposed Stillwater Bridge at the proposed location and with the proposed structure type; FURTHER, be it resolved that copies of this resolution be forwarded to U.S. Senator Herb Kohl, U.S. Senator Russ Feingold, U.S. Representative Ron Kind, Governor Tommy Thompson, State Senator Alice Clausing, State Representative Sheila Harsdorf, State Representative Bob Dueholm, State Representative Joe Plouff, Wisconsin Department of Transportation Secretary Charles Thompson, Wisconsin Department of Transportation District 6 Director Tom McCarthy, U.S. Department of Interior Secretary Bruce Babbit, National Park Service Director Roger Kennedy, Minnesota Governor Arne Carlson, Minnesota Department of Transportation Commissioner James Denn, City of Oak Park Heights Mayor David Schaaf, City of Stillwater Mayor Jay Kimble, and Washington County, Minnesota County Board Chair Myra Peterson. . . . . . . Submitted as a joint resolution by the St. Croix County Transportation Committee and the $1. Croix County Administration Committee. Dated this ,;< l..d day of \t ~'\.(r Offered by: Transportation Committee , 1997. NEGATIVE AFFIRMATIVE Offered by: Administration Committee NEGATIVE MVf~ z;VtfL-.-- fr~" ~ 8I'ATE OF W1~CO".:sIN C".AlNTY OF s'r. CF:C!X I. ;:~.: :. NaIstln. SI. cae CD1ly C:-m~ r:; E:::EBY CERTFY ... "~'i;.'.:': IJ:1 :....ueand~0.. Q~t~ a C'Y afcj::::' '-:~. ~.J C:::ntj Board of'" -+ti.. i..,...,..,' ,',,'4 ~~, _ d. 1 I fC; n ... ..,J... ...voJ.... '.;I ,.""..... -, ~ U ,1 '- ~ \J-L. [. ~).L~\ Sl.:ll Eo N",:.;...1, SL CioIX ColIIlr QIIi& January 23, 1997 STILLWATER TOWN BOARD MEETING Town Hall . 7:30 P.M. PRESENT: Chairperson Sheila-Marie Untiedt, Supervisors Louise Bergeron, Jerry Hicks and David Francis. Also, Planner Meg McMonigal and Attorney Andrea Poehler. 1. AGENDA - M/S/P Bergeron/Francis moved to adopt the agenda as amended. (4 ayes) 2. MINUTES - M/S/P Hicks/Bergeron moved to approve the 1/9/97 Stillwater Town Board Meeting Minutes as written. (4 ayes) 3. TREASURER - Claims #1416 through #1445 were approved for payment. 4. ATTORNEY- 1. Hunter's Ridqe - Nothing resolved regarding the Railroad Crossing Petition. 2. New owners of some of the Estelle property will need a variance for the height of their proposed fence. 3. Attorney Poehler will contact the San Cartier's attorney regarding the deeds that need to be approved for recording. . 5. PLANNER- 1. Presented revised escrow amounts for various permits. Next agenda for decision. 2. M/S/P Bergeron/Francis moved an ordinance change for private kennel use from a C.U.P. to a Certificate of Compliance. The County is to notify the Township immediately when a Certificate of Compliance is issued for a private kennel use so that surrounding neighbors can be notified. At the discretion of the Town Board a hearing may be held. (4 ayes) Attorney Poehler will draw up the proposed ordinance for action at the next meeting. 3. Curtiss Hills Subdivision - Gary Vizenor would 1 ike to put houses on part of his 90 acre outlot and give the balance of the land to the Township. It was expressed that there is no change in the Board's position that the outlot is to remain as is. The Planner will communicate this to Mr. Vizenor. 6. PUBLIC WORKS _ 1. Letter from Eric Larson regarding the . Stillwater Town Board Meeting - 1/23/97 Page Two . level change of his jOb was not available. To be sent to the Clerk. 2. Crysteel Bill - The second motor and some labor reimbursement is to be forthcoming. Louise will talk to the bookkeeper to see that it happens. 3. Louise Bergeron and Vic Socha have checked the roads and come up with a $492,000.00 cost for work needed. The Bond Issue process to begin. 7. JOINT PLANNING MEETING - January 29, 1997 at 7:00 p.m. either at the Stillwater Fire Department or the Library. 8. PARK COMMITTEE - Jerry Hicks talked to the Park Committee Members about working on the park in the southern part of the Township. 9. SNOW REMOVAL SURVEY - The Clerk completed a survey of budget and expenses back to 1993 for Township snow removal. Due to the large number of storms, money may be available to help with amounts over budget in 1996 and 1997. 10. ADJOURNMENT - Meeting adjourned at 9:02 p.m. 4IIi1erk Chairperson Approved . ......... ..,....... .<C',. __..__ ... ,_.,."._ .'_:, _:_.-C:.:._:...>.,:_-._,:.:.:-'::..-._,'.,>:'. '_,' ,-: 2:15 Board Workshop. withPtJblicW()rksDepart#i~nt:;'Room. A .. .:. :: '.:< .:.::- .,--<.:::..::..",.:/- . to . . . ..... .. ....d. .......... ..u. .:. ::. '--- -'."-- ,... .:: :.-'.. . 2:45 Forest LakeLicen~eeenter:ReD1odelingl'roject 2:45 Board Workshop with(:otJrtSemc~Dep~rtment -Room A 3t~5 Discuss eurri;~tCoIlti-a~ts;ith ~~X9uth Serying..1\gencies ..:.:.:'.-:.:':.:':..:,.:;::...::,::':': ':.':':::,;'..,.-,. ::: :-::.'-;::.:-<;::-.::::-.:-.:..:-".:..-:.:::::."-:-:-::':-:.,::'-::;:>..",-_. 3 :15 Board. )Vorkshop-w.!thQfnceof~~mini'rtra.!!on;:R09m A....... . ...... ..... to ...... .. ..0..:....:>:. .. ... ... ..,'.:.::':.:: ..::..::..::::.....:.;::.:............ <3 :45 M d ()p S D' DID' . . ......3,45,~~.;d,1Y~~:~;~ii~1~~~~~iiiisi~i~:i. ;<<....to.. .... .. ... .. .. .......... ..... .................,..... ..:.. ..:.........../<4:15... . .:.......\>SpeCia1Pr8j~ttgDigitiZg:.:J99~..H1gh;W~t~iI..eyels.....(.:.....:.. 1. 2. 3. 4:30 4:30 4. 4:40 5. 4:55 6. 5:05 7. 5:20 8. 9. 10. 5:40 W ASmNGTON COUNTY COUNTY BOARD AGENDA FEBRUARY 4, 1997, 2:15 P.M. Dennie C. Hegberg Dletrict 1 Mary Hauser Dietrict 2 Wally Abrahameon Dietrict 3 Myra Peterson District 4/Chair Dave Engstrom Dletrict 5 Roll eal1 eonsent ealer.dar Community Services Department - D. Papin, Director 1997 Agreement with American Red Cross of the St. ~au1 Area Auditor- Treasurer's Office - R. H. Stafford, Auditor-Treasurer School Boundary eommittee Progress Report County Sheriff's Office - J. Frank, County Sheriff Start Up eosts for the WaterlParkslTrails Unit General Administration - J. Schug, eounty Administrator A. Resolution Supporting Increased State Funding for Gambling Prevention, Awareness and Treatment Programs. B. Minnesota Environmental and Natural Resources Trust Fund Resolution e. Update of 1997 State Legislative Session - Sue Ladwig Discussion from the Audience Visitors may share their concerns with the County Board of Commissioners on any item not on the agenda. The Chair will dir~ct the County Adminisrrator to prepare responses to your concerns. You are encourag~d not to be rep~titio/ls of previo/ls speake,. and to limit your address to jive minUleS. eommissioner Reports - Comments - Questions This period a/time shall b~ used by the Commissioners to report to thefull Board on committee activities. make comments on maners of interest and information. or raise qruslions to th~ staff. This action is not intended to result in substantive board action during this time. Any action necessary-because of discussion will be scltetfuLed for a future board meeting. Board eorrespondence Adj ourn ***N 0 Meetings Scheduled*** Austive listening d.vic~s .,. 6veiMbJ. 101' use in rite CQunty BOII,d Room. If you need ..ssi$mnce due to di>>biUty '" iMIgw1/e boIrrW. plM. ",,11430-6000 (TOO 439.32201 EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER . WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR* FEBRUARY 4, 1997 The following items are presented for Board approval/adoption: DEPARTMENT/ AGENCY ITEM Administration A. Approval of the January 14, 1997 Board meeting minutes. B. Approval to amend Policy #1012, Mileage Reimbursement, to increase mileage for individuals using personal vehicles on County business from 31 C to 31.5c effective February 9, 1997. C. Approval of resolution adopting the Brown's Creek Water Management Plan. D. Approval of resolution authorizing the expenditure of funds for a permanent watershed outlet monitoring station. Auditor-Treasurer E. Approval of resolution, approving basic sale price of $1,000 and authorize Auditor-Treasurer to offer tax-forfeited parcel 27700-2745 to adjoining owners at a private sale. tIlmmunity Services F. Approval of application for Conveyance of Tax-Forfeited Lands, City of Cottage Grove, for an authorized public use. G. Information only on of child foster care maintenance rates and difficulty of care (DOC) rates for calendar year 1997. H. Approval of 1997 agreement with MCS Language Connection for interpreter services for non-English speaking clients requesting or requiring services. Court Services 1. Approval ofIntensive Community Supervision Grant Application for the period July 1, 1997 to June 30, 1998. J. Approval of purchase of service agreements with Family Violence Network and Lakes Area New Beginnings for the period ofJ anuary 1, 1997 to December 31, 1997. Human Resources K. Approval of banding and grading of new job description of Guardian Ad Litem Specialist in Court Administration at B25-1; approval of a job description. Public Works L. Approval of office lease for additional space for Youth Service Bureau, Inc. at the Washington County Historic Courthouse. . *Consent Calendar items are generally defmed as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. . , WASHINGTON COUNTY DEPARTMENT OF HEALTH, ENVIRONMENT AND LAND MANAGEMENT GOVERNMENT CENTER 14900 61ST STREET NORTH, P.O. BOX 3803 . STillWATER. MN 55082-3803 Office (612) 430-6655. TDD (612) 439-3220. Facsimile Machine (612) 430-6730 "~~,~ I Rose Green Office Manager TO: Washington County Cities and Townships FROM: Department of Health, Environment and Land Management and the Department of Public Works DATE: January 31, 1997 SUBJECT: Satellite Videoconference - The Telecommunications Act Washington eounty is pleased to invite you to attend a satellite videoconference entitled, "The New Telecommunications Act and Its Impact on Cities". The videoconference will be shown on Wednesday, February 19, 1997. . The program is presented by the American Public Works Association nationally, and is locally sponsored by Washington County Public Works. The videoconference will present an opportunity to learn how the Telecommunications Act of 1996 is "revolutionizing modern communications". The program will cover topics from the nuts and bolts of the Telecommunications Act to what the law really means for local governments. Case studies of communities that have already succeeded or failed in their involvement with the new legislation will be detailed. In addition, complex topics such as the "barriers to entry II provision, franchises and Public Education and Government (PEG) access will be addressed. Other highlights include: * Local Government Roles and Choices Telecommunications Ordinances Open Video Systems (OVS) and Other Changes * * The videoconference will be shO\IVTI at: Washington eounty Government eenter - Board Room 14900 N. 61st St. Stillwater, l\'lN \Vednesday, February 19, 1997 10:30 a.m. to 3:30 p.m. CST Please RSVP to Deb Cook, HELM, 430-6708, no later than Monday, February 17. Space is limited. Lunch will be on your own during the program break from 12:00 p.m. to 12:40 p.m. For more information see the enclosed brochure, or contact Lowell Johnson, 430-6725. . cc: Washington County Board of eommissioners Jim Schug, eounty Administrator Printed on Recycled Paper 15% POSI ConsumerWaSle AN EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER I , SluasaJd ^lpnoJd ~ '" ..., '" f C U CV t\lISJaAIUn alE'lS E'woYE'PIO CV 0 lU.- .... ;>:.. c:: '" '" "tJ QJ E '" 0\ "ti .1, :2: a..~ ~ QJ ..... c:: QJ ..c: QJ c:: LlllM uOI:punfuQ) UI .~ c:: 0\ '" .- QJ .S! 0\ ..... '" 'Ol QJ "0 QJ ~ c:: ..., E u 0\ ~ E ..... c:: "tJ ~ c:: ..c: UOI1E'I)OSS'1 S)jJOM )llqnd CV lU .S Q. .... III III c:: "tJ III III c:: ~ ..c: iU U C c:: '" QJ 'c: III c:: ..c: '" ue)uaw'1 aYl .c ..Q .... ~ .... ~ c:: QJ ~ III ..c: ~ QJ t- .- '" 0 .S! '" ::. ::l '" ~ QJ E C ~ .~ 0 E III QJ QJ ..., .... ..c: "tJ ::l QJ ..c: '';:: III 0\ E ..c: .... ~ - ~ c:: '" .~ ~ ~ .~ .... ::.... 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METRO MEETINGS A weekly calendar of meetings and agenda items for the Metropolitan Council, its advisory and standing committees. and three regional commissions: Metropolitan Airports Commission, Metropolitan Parks and Open Space Commission, and Metropolitan Sports Facilities Commission. Meeting times and agendas are occasionally changed. Questions about meetings should be directed to the appropriate organization. Meeting information is also available on the Metro Information Line at 229-3780 and on our web page at: www.metrocouncil.org Comments on Council issues can be made by electronic mail at data.center@metc.state.mn.us or by calling the Public Comment Line at 291-6536. DATE: January 31, 1997 WEEK OF: February 3 - February 7 METROPOLITAN COUNCIL Community Development Committee - Monday, Feb. 3, Noon, Room lA. The committee will consider: proposed formula for distributing local planning grants; Metropolitan Livable Communities Act negotiated affordable and life-cycle housing goals for 1997; Livable Communities Act housing update; progress report on Washington County/Metropolitan Council Cluster Ordinance and Handhook; and other business. Audit Committee - Monday, Feb. 3,2 p.m., Room 2A. The committee will consider: audit reports on Waconia Interceptor improvements project, Lino Lakes improvements project, Chaska interceptor/forcemain project, Elm Creek interceptor project, Fine Bubble retrofit project, metering improvement project, small systemwide improvement project, secondary treatment improvements project, and N-Viro sludge ash removal project; proposed audit plan for the Metropolitan Council; video of the Treadway Commission Report on internal control, internal auditing and audit committees; and other business. Finance Committee - Monday, Feb. 3,4 p.m., Room 2A. The committee will consider: lIse of Environmental Services Positive Variance; approval of renewal of computer maintenance services contract with Digital Equipment Corporation; approval of renewal of computer maintenance services contract with Smith Micro Technologies, Inc.; fmancial management system discussion; and other business. The next portion of the meeting may be closed to the public pursuant to Minnesota Statutes section 471.705, subdivision la to consider labor negotiations issues. The meeting may be reopened following labor negotiations discussion. Litigation Review Special Committee - Monday, Feb. 3,5 p.m. or immediately following the Finance Committee meeting, Room 2A. The committee will consider: proposed resolution of accrued liquidated damages on centrifuge procurement project; decision on appeal of Hollie litigation and other business. A portion of this meeting may be closed to the public pursuant to Minnesota Statutes section 471.705, subdivision Id(e) to discuss pending or imminent litigation and attorney-client privileged matters. Task Force on Local Govermnent Efficiency with Members of the Subcommittee on LGA and Service Delivery - Tuesday, Feb. 4, 2 p.m., State Office Building, Basement Hearing Room. Item No. ~ . . . . . . " 2 on the agenda will be a discussion between the task force and members of the subcommittee on government efficiency and effectiveness. Public Infonnation Meeting for the Proposed Southeast Regional Wastewater Treatment Plant Siting Specific to the Ashland Property - Tuesday, Feb. 4, 7 p.m., South Washington Co. Schools, District No. 833 Board Room, 7362 E. Point Douglas Rd. So., Cottage Grove. Core Cities Work Group - Wednesday, Feb. 5, Noon, Muffuletta Cafe, 2260 Como Ave., St. Paul. Transportation Accessibility Adviisory Committee - Wednesday, Feb. 5, 1 p.m., Room lA. The committee will consider: farecard TRIM unit visual modifications; Metropolitan Council 1997 legislative initiatives; 1997 Legislative Partne:rship with MPTA; Metro Mobility demand service RFP status; Metro Mobility standing order update; Ml~tro Mobility operations report; and other business. Special Transportation CommittE~ - Thursday, Feb. 6,5 p.m., Room lA. The committee will interview MeTO General Manager candidate, Arthur Leahy. Metropolitan Radio Board - FridllY, Feb. 7, 9 a.m., Metropolitan Counties Government Center, 2099 University Ave. , St. Paul. The board will consider: review and approval of final RFP and specifications; adoption of policy o'n use of radio system by private entities; amendment of 1997 board budget; first biennial report on ME:tropolitan Radio Board by the Metropolitan Council; and other business. The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St., St. Paul. Meeting times and agenda are subject to change. For more information or confirmation of meetings, call 291-6447 , (TDD 291-0904). Call the Metro Information Line at 229-3780 for news of Council actions and coming meetings. TENTATIVE MEETINGS THE WEEK OF FEBRUARY 10 THROUGH FEBRUARY 14, 1997 Transportation Committee - MOIlday, Feb. 10,4 p.m., Chambers. Land Use Advisory Committee - Tuesday, Feb. 11, 8:30 a.m., Room 5, 5th Floor, Mears Park Centre. Envirorunent Committee - Tuesday, Feb. 11,4 p.m., Chambers. Public Hearing on Transit Redesign Service Plan for Replace of Route 52 Service to the University of Minnesota - Wednesday, Feb. 12, Noon, University of Minnesota (East Bank), Coffman Memorial Union, Mississippi Room (Room 337),300 Washington Ave. SE, Minneapolis. Executive Committee - Thursday, Feb. 13, 8 a.m., Nicollet Island Inn, 94 Merriam St., Minneapolis. Providers' Advisory Committee.. Thursday, Feb. 13, 10:30 a.m., Room lA. Land Transportation Committee - Thursday, Feb. 13, 1:30 p.m., Room 2A. Legislative Coordinating Group.. Thursday, Feb. 13,3 p.m., Room lA. Metropolitan Council Appointml~nts Committee - Thursday, Feb. 13,5 p.m. or inunediately following Council meeting, Room 1A. Metropolitan Council- Thursday, Feb. 13,4 p.m., Chambers. 2