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Home My WebLink About2008-01-15 CC Packet THE tl.'"'LACf Of-IIII1NESOTA REVISED AGENDA CITY COUNCIL MEETING NO. 08-02 Council Chambers, 216 North Fourth Street January 15, 2008 REGULAR MEETING 7:00 P.M. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE PETITION jects which are not a part of ment or may give direction to ers in attendance lease APPROVAL OF MINUTES - Minutes for the January 8,2007 meeting will be February 4, 2008 PETITIONS,INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. 2008 Stillwater Bike Race - Ron Kadera. OPEN FORUM The Open Forum is a portion of the Council meeting to address the meeting agenda. The Council may take action or reply at the ti staff regarding investigation of the concerns expressed. Out of limit your comments to 5 minutes or less. STAFF REPORTS 1. Police Chief 2. Fire Chief 3. City Clerk 4. Community Dev. Director 7. Finance Director 8. City Administrator- CONSENT AGENDA (Roll Call) 1. Resolution 2008-05, directing payment of ills 2. Possible approval to release Capital 0 3. Resolution 2008-06, approval of p'" PUBLIC HEARINGS - Out of res or less. s - Library intenance agreement with Johnson Controls UNFINISHED BUSINESS 1. Possible approval of quot 2. Possible approval of Plan Parking Lot Project an 3. Possible appointmen 4. Possible first reading 5. Possible appro NEW BUSINESS 1. Update on 2. Update on 3. Update ring services relating to Lake Management. ications and Ordering Advertisement for Bids for the Lily Lake ark Ravine Project (Resolution - Roll Call) om mission (Resolution - Roll Call) e amending Winter Parking (Roll Call) ey quote for City owned property in Wisconsin (Resolution - Roll Call) amp project and Landmark Homes website FEMA Flood Insurance Rate Map changes S, DELEGATIONS & COMMENDATIONS (continued) COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. illwater AGENDA CITY COUNCIL MEETING NO. 08-02 Council Chambers, 216 North Fourth Street January 15,2008 THE IIIITH'LACf Of MIIINESDTA REGULAR MEETING 7:00 P.M. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES - Minutes for the January 8,2007 meeting will be presented for approval on February 4, 2008 PETITIONS,INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. 2008 Stillwater Bike Race - Ron Kadera. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the t statement or may give direction to staff regarding investigation of the concerns expressed. Out of res ers in attendance lease limit your comments to 5 minutes or less. STAFF REPORTS 1. Police Chief 2. Fire Chief 3. City Clerk 4. Community Dev. Director 7. Finance Director 8. City Administrator CONSENT AGENDA (Roll Call) 1. Resolution 2008-05, directing payment 2. Possible approval to release Capital 0 PUBLIC HEARINGS - Out of res or less. our comments to 10 minutes UNFINISHED BUSINESS 1. Possible approval of quotation fo 2. Possible approval of Plans Parking Lot Project and the 3. Possible appointment to Plan 4. Possible first reading of ordinan g services relating to Lake Management. tions and Ordering Advertisement for Bids for the Lily Lake Ravine Project (Resolution - Roll Call) Commission (Resolution - Roll Call) amending Winter Parking (Roll Call) (available Tuesday) NEW BUSINESS 1. Update on the parking ramp project 2. Update on the Heirloom and Landmark Homes website 3. Update on the pending FEMA Flood Insurance Rate Map changes PETITIONS,INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICA TIONS/REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 7th Annual Nature Valley Grand Prix Stillwater Criterium part of the Great River Energy Bicycle Festival Racing Schedule June 15th, 2008 10:30am - Streets closed 11 :00 - 'Amateur race (40 min.) 12:00 - Women's intro 12:10 - Women's elite race (45 min.) 1 : 10 - Hill Climb Time Trials 1 :30 - Men's Intro 1 :45 - Men's elite race (60 min.) 3:30 - Streets open .t rium Stillwater en e * Palm = TWe3 H saw honse --- pel! barrier I1eOO" Ii, 'road dll500 a Chestnut Olive l:g:. f! Nature Valley Grand Prix Stillwater Criterium Sunday, June 15,2008 Proposal for the City of Stillwater, Minnesota The Great River Energy Bicycle Festival is a five-day cycling event. The Festival includes activities ranging from professional bicycle racing to lots of options for kids and their families. This will be the Festival's eighth year and sixth year in Stillwater. The Festival's road racing events are organized into a series, titled the Nature Valley Grand Prix. The Grand Prix is part of the National Racing Calendar (NRC), USA Cycling's listing of the top professional races in the country. On its weekend, the Grand Prix is the most important bicycle race for pro cyclists in North America. Professional/Elite Bicycle Races in Stillwater The Nature Valley Grand Prix concludes with a race in Stillwater and that is regarded as "the most difficult bicvcle criterium in the United States!". For 2008, the Stillwater Criterium will be held much the same as before with some minor improvements to attract more spectators and racers and again will be the closing race to the weekend's events. The 2008 Stillwater Criterium will include just three divisions: pro/elite men, pro/elite women and advanced amateurs. In addition to the racing, we are planning an Hill Climb Time Trial for amateurs - seeing who can make it from Chestnut to Pine up Chillecothe Hill the fastest! This will be good entertainment! Schedule 10:30am - Streets closed 11 :00 - Amateur race (40 min.) 12:00 - Women's intro 12:10 - Women's elite race (45 min.) 1: 1 0 - Hill Climb Time Trials 1 :30 - Men's Intro 1 :45 - Men's elite race (60 min.) 3:30 - Streets open Associated Activities The audience for the Great River Energy Bicycle Festival is Minnesota and Wisconsin families. In addition to bicycle racing, the Festival organizers provide stunt riders, DJ music, an expo area with food vendors and kids' activities. Stillwater area groups are encouraged to add their own family activities to the Festival as the south neighborhood hosts a picnic in Triangle Park in conjunction with the race. StreeU1loadClosures A complete closure of the race course is needed to ensure safety for racers, spectators and residents. This circuit will be closed to traffic and free of obstructions (e.g. parked cars, dumpsters). Closure will last from llam to 3:30 pm. Resident Notification A key to a successful event is to minimize inconveniences for the residents. Pre-Event . Late Winter I Early Spring - Letters, schedules and course maps will be sent to all affected residents and businesses. The letters will include contact information for people wishing to discuss their concerns with the organizer. . Two weeks advance - A reminder will be delivered to the residents and businesses affected by impending street closures. . Day Prior to event - Street closure signs will be posted per Police Department guidelines. . Other - Press releases and maps will be sent to the Stillwater Gazette (among other media outlets). Posters and brochures will be distributed throughout the community. Event Day . Pedestrian crossings - Pedestrians can cross the course at many locations. . Detours - will be designated per Stillwater and Washington County guidelines. . Maps - Course marshals will provide course maps and schedules to motorists who ask for information. · Vehicle crossings - vehicles can cross the course under police or race director supervision (driving on the course during a race is prohibited for safety reasons.) . Vehicles on the course - If it is essential that a vehicle use the course during the event, they can do so before, between or after the completion ofthe races. Route Security Route security will be provided by a combination of police and volunteers. Every intersection will be staffed and police will be stationed at key intersections. Many of the comer marshals will be equipped with radios. Four police officers will be on duty. One each will be stationed at Chestnut/2nd, Pine/3rd and 3rdlChesnut. The fourth officer will "float". Construction Schedule A limited amount of event setup may be conducted on Saturday, June 14. This will primarily involve pre-placement of materials to be used the next day (e.g. barricades, snow fencing). Event setup will begin Sunday morning at 7 am and will be completed by llam. Road barricades needed to close the race circuit will be pre-placed on Friday or Saturday They will be pulled into place when needed (see above) and then pulled back when the roads open. Tear down will begin at 3:30 pm and should be completed by 6:00 pm. Most materials will be loaded into trucks immediately. Materials requiring pickup by vendors (e.g. road barricades) will be removed on Monday. Expo Area / Food Vendors In addition to the bicycle racing action, the Festival will have an expo area located in the parking lot located at the northwest comer of Olive and Second Street. The expo area is an addition that helps to attract more spectators by having bicycle industry and fitness related vendors, festival sponsors and food vendors. The expo should not affect parking as it is located inside the race course. The parking lot will be posted for no parking on race day. Typical setup of the expo area allows a vendor a lO'xlO' space with pop-up tent. Food vendors will typically sell sandwiches, cold beverages, coffee and ice cream. Any cooking with open flames or any significant power source will be coordinated with the fire department for any safety concerns. Parking To minimize congestion in downtown Stillwater, we will use the event web site and printed materials to encourage racers, volunteers, officials, organizers and anyone who is traveling to Stillwater specifically for the race to park in lots that are either inside the course or are up the hill (e.g. Lots 12, 13 & 14, as designated on ilovestillwater.com). We will also encourage people to travel to the event by bicycle and will provide a secure bike corral for their convenience. Requested City Support: Police: 4 officers onsite - Chief Dauffenbach and Craig Peterson are event contacts Medical Personnel: 2 EMT's onsite - Stuart Glaser is an event contact Streets Support: street patching and cleaning prior to race day Insurance The Nature Valley Grand Prix is permitted under USA Cycling, the national governing body of the sport of bicycle racing. Insurance is provided by USA Cycling's carrier, American Specialty Insurance Services of Roanoake, IN. The policy includes $1 million in liability coverage per incident and $4 million in excess liability in addition to other coverage. The City of Stillwater, sponsors and other participating parties will be named as "other insured" and will be issued certificates of insurance. Benefiting Charity All proceeds made from the Nature Valley Grand Prix will be benefiting our charity, Children's Hospitals. Organizing Body The Great River Energy Bicycle Festival is organized by Minnesota Bicycle Festivals, Inc. MBF is a non-profit corporation that was established specifically to create and manage bicycle racing events. The MBF officers, Board of Directors and the managers of all of the component events donate their services to support the Festival and Children's Hospitals. Other MBF races have taken place in downtown St. Paul and Minneapolis, the Minnesota State Capitol, the University of Minnesota campus, Redwing, Winona, Virginia, Mankato and Plainview. ~ LIST OF BILLS EXHIBIT n An TO RESOLUTION #2008-05 1 ST Line/Leewes Ventures LLC Ace Hardware Ammonia House, Inc. Ancom Communication, Inc. Ancom Technical Center Aramark AT&T Bentley Systems, Inc. BMI General Licensing Board of Water Commissioner Carquest Auto Parts CA TCO Parts and Service COW Government, Inc. City of Woodbury Clarey's Safety Equipment Coca-Cola Bottling Company Consolidated Welding Supply Cub Foods Fastenal Company Fire Safety U.SA Galles Corporation Gopher State One Call, Inc. Grainger Greeder & Mondor Electric Co. Hamline University J.H. Larson Electric KRIS Engineering Lehmicke Construction Inc Linner Electric Co. Loffler Companies, Inc. M J Raleigh Truck Co. Menards Met Council Environmental Services Miller Excavating, Inc. Missouri Turf Paint MN Dept of Natural Resources Newman Traffic Signs Northland Graphics Office Depot Onvoy Riedell Shoes, Inc. River Valley Printing Inc. Schuster Co. Sharp Auto Parts LLC Signature Lighting, Inc. Concession Supplies Equipment Repair Supplies Equipment Repairs Multiple Batteries Depot Repair Uniform Shirts Telephone WaterCAD Music Licensing Hydrant Repair Equipment Repair Supplies Equipment Repair Supplies Diskeeper - 6 Servers Spanish Language Program Safety Equipment Soda for Concessions Welding Electrode Donuts for Concessions/Dish Detergent Equipment Repair Supplies Multiple Batteries Janitorial Supplies December 2007 Tickets Lockout Safety Kit Plant Repairs Education Fees Lamps for Lily Lake Parking Lot Screens for Rotary Screener Snow Removal at Rec Center Parking Lot Electrical Repairs NEAX 2000 IPS Upgrade 2007 Street Project Application 5 Equipment Repair Supplies February 2008 Waste Water Service Topsoil, Debris @City Dump Field Paint Principal/State Stream Protection & Imp Loan Sign Blanks Rubber Stamps Office Supplies Telephone Skates for Concessions Printing Papers, Forms, & Envelopes Vehicle Repairs Street Light Repair 495.35 52.16 3,751.42 607.58 293.00 29.99 77.17 780.69 294.00 226.90 99.70 130.16 1,882.87 400.00 178.04 1,933.25 16.77 25.43 713.42 202.50 238.54 81.20 166.78 80.00 1,250.00 225.74 697.04 2,490.00 336.94 4,887.71 9,526.83 55.27 101,377.21 8,923.50 530.45 97,500.00 1,011.75 201.25 442.26 502.87 63.90 40.47 3,334.41 500.00 3,168.98 EXHIBIT" A" TO RESOLUTION #2008-05 Stillwater Gazette Stillwater Motors Stillwater Towing Streicher's SW/WC Service Cooperatives University of Minnesota University of Minnesota Extension Washington County Sheriffs Office Watson Company, Inc. Winnick Supply Yocum Oil Company MANUALS DECEMBER 2007 MN Post Board ADDENDUM TO BILLS Advanced Sportswear Ballis, Tom Campion, Borrow & Associates Clark, Luann Ecolab Vehicle Care Division Frank Madden & Associates G & K Services Galls League of MN Cities Magnuson Law Firm Menards Mills, Trace MJ Raleigh Truck Co. MN State Fire Department Assoc. Moore, Tim Plant Health Associates Qwest RiverTown Newspaper Group Stillwater Firefighters Assoc United States Postal Service Washington County License Center Waste Management Xcel Energy Page 2 Publishing Vehicle Repairs Dump Truck Tow Replacement Battery/Bullet Proof Vest February Retirees Health Insurance & Cobra Conference City Engineers Conference Fee Squad Car Computer Equipment Concession Supplies Equipment Repair Supplies Fuel Peace Office License/New Hires Uniform Shirts, Embroidery Reimburse Tuition Psych Evaluation Cleaning at Public Work/City Hall Fire Truck Wash & Wax Professional Services Through 12/31/07 Uniforms, Rugs, Mops, Towels Uniforms Workers Compensation Professional Services Through 1/15/08 Equipment Repair Supplies Grading Escrow Refund Snow Removal Downtown 2008 Dues Reimburse for Coffee Professional Services Through 12/31/07 Telephone Publications Just Jump/ 2007 Open House Postal Permit Title Applications Garbage Waiver Service Electricity & Natural Gas , '" 338.40 48.69 133.13 721.31 43,180.50 200.00 260.00 5,365.58 89.91 253.56 5,343.53 180.00 980.87 689.43 1,125.00 1,057.50 110.07 198.50 3,117.30 165.98 5,235.06 8,598.33 50.16 1,500.00 5,215.00 360.00 41.88 270.00 756.96 56.00 250.00 175.00 40.50 96.22 22,196.81 EXHIBIT" A" TO RESOLUTION #2008-05 Adopted by the City Council this 15th Day of January, 2008 Page 2 Total 358,224.68 rillwa t er <~.- ~~, Administration . ~ Memorandum To: Mayor & City Council From: Larry D. Hansen, City Administrator Date: 1/15/2008 Re: Preventive Maintenance agreement with Johnson Controls The maintenance agreement for HVAC at City Hall & Public Works expired on December 31, 2007. I have negotiated with Johnson Control and they have agreed to provide us with a three (3) year contract at the same price we have paid the last couple of years. We currently pay $10,931 for City Hall/Fire and $5,902 for Public Works. In addition, they have agreed to cut in half a $1,260.93 billing that has been is dispute. Johnson has provided excellent service and the pricing is fair. RECOMMENDATION: Enter into the three (3) year fixed price contract with Johnson Controls. " RESOLUTION 2008-06 APPROVAL OF PREVENTIVE MAINTENANCE AGREEMENT WITH JOHNSON CONTROLS BE IT RESOLVED by the City Council of Stillwater, MN that the contract between the City of Stillwater and Johnson Controls for the preventative maintenance of the HVAC systems at City Hall/Fire Department and the Public Works facility from January 1, 2008 to December 31, 2010, as on file with the City Clerk, is hereby approved and authorizes the Mayor to enter into and sign said agreement. Adopted by the Stillwater City Council this 15th day of January, 2008 Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk .,. LIST OF BILLS EXHIBIT" A" TO RESOLUTION #2008-05 1 ST Line/Leewes Ventures LLC Ace Hardware Ammonia House, Inc. Ancom Communication, Inc. Ancom Technical Center Aramark AT&T Bentley Systems, Inc. BMI General Licensing Board of Water Commissioner Carquest Auto Parts CA TCO Parts and Service CDW Government, Inc. City of Woodbury Clarey's Safety Equipment Coca-Cola Bottling Company Consolidated Welding Supply Cub Foods Fastenal Company Fire Safety U.S.A Galles Corporation Gopher State One Call, Inc. Grainger Greeder & Mondor Electric Co. Hamline University J.H. Larson Electric KRIS Engineering Lehmicke Construction Inc Linner Electric Co. Loftier Companies, Inc. M J Raleigh Truck Co. Menards Met Council Environmental Services Miller Excavating, Inc. Missouri Turf Paint MN Dept of Natural Resources Newman Traffic Signs Northland Graphics Office Depot Onvoy Riedell Shoes, Inc. River Valley Printing Inc. Schuster Co. Sharp Auto Parts LLC Signature Lighting, Inc. Concession Supplies Equipment Repair Supplies Equipment Repairs Battery Depot Repair Uniform Shirts Telephone WaterCAD Music Licensing Hydrant Repair Equipment Repair Supplies Equipment Repair Supplies Diskeeper - 6 Servers Spanish Language Program Safety Equipment Soda for Concessions Welding Electrode Donuts for Concessions/Dish Detergent Equipment Repair Supplies Battery Janitorial Supplies December 2007 Tickets Lockout Safety Kit Plant Repairs Education Fees Lamps for Lily Lake Parking Lot Screens for Rotary Screener Snow Removal at Rec Center Parking Lot Electrical Repairs NEAX 2000 IPS Upgrade 2007 Street Project Application 5 Equipment Repair Supplies February 2008 Waste Water Service Topsoil, Debris @ City Dump Field Paint Principal/State Stream Protection & Imp Loan Sign Blanks Rubber Stamps Office Supplies Telephone Skates for Concessions Printing Papers, Forms, & Envelopes Vehicle Repairs Street Light Repair 495.35 52.16 3,751.42 607.58 293.00 29.99 77.17 780.69 294.00 226.90 99.70 130.16 1,882.87 400.00 178.04 1,933.25 16.77 25.43 713.42 202.50 238.54 81.20 166.78 80.00 1,250.00 225.74 697.04 2,490.00 336.94 4,887.71 9,526.83 55.27 101,377.21 8,923.50 530.45 97,500.00 1,011.75 201.25 442.26 502.87 63.90 40.47 3,334.41 500.00 3,168.98 EXHIBIT n An TO RESOLUTION #2008-05 Stillwater Gazette Stillwater Motors Stillwater Towing Streicher's SWIWC Service Cooperatives University of Minnesota University of Minnesota Extension Washington County Sheriff's Office Watson Company, Inc. Winnick Supply Yocum Oil Company Page 2 Publishing Vehicle Repairs Dump Truck Tow Replacement Battery February Retirees Health Insurance & Cobra Conference City Engineers Conference Fee Squad Car Computer Equipment Concession Supplies Equipment Repair Supplies Fuel '" 338.40 48.69 133.13 721.31 43,180.50 200.00 260.00 5,365.58 89.91 253.56 5,343.53 " Stillwater f ublic Librar,y 224 N. Third St. StillwaterMN 55082 www.stillw aterli bra ry.org 2008 Capital Release #1 At its January meeting, the Board of Trustees passed a motion requesting that the City Council release funds for the following item from our approved 2008 capital budget. 3M StaffRFID workstation $3,750 MEMORANDUM To: Mayor and City Council ~f6 From: Shawn Sanders, Director of Public Works Date: January 10,2008 Subject: Water Monitoring Proposal DISCUSSION: Attached are the costs for water monitoring from the Washington Conservation District for areas that were addressed in the City's Lake Management Plan. The cost ofthe monitoring amounts to $7581.00. For Lily Lake, the city has been paying for monitoring for phosphorous, secchi depth and chlorophyll for the past several years in the amount of$1200. Additional monitoring is recommended for the lake to measure the internal phosphorous release. This would be an additional cost of $1300. New water quality monitoring is recommended for Brick Pond, in the amount of$959. Middle St. Croix River WMO has indicated there is a possibility that this cost would be paid for by them. A formal request will be made at their next meeting in February. For Lake Mckusick, bi-weekly samples are taken and monitored through the Met. Council's Camp Program (Citizen Assisted Monitoring Program) and the Middle St. Croix River WMO. One new test is recommended for the lake that would measure the internal phosphorous release. This test would be an indicator to see if the phosphorous is coming from the sediments in the lake. This cost is $4074. Other monitoring includes the Browns Creek Tributary from the diversion structure to Jackson WMA Pond. Monitoring along the tributary would aid in finding potential sources of the phosphorous source into annexation area. Samples at three different locations along the tributary will be taken through out the year. Browns Creek Watershed District has indicated that will pay for this cost. For, 2008, $25,000 was budgeted in the storm sewer fund under contractual which would include these monitoring costs. MEMORANDUM TO: Stillwater City Council Shawn Sanders, Public Works Director/City Engineer FROM: Travis Thiel, Water Resource Specialist DATE: January 3, 2008 RE: Requested Monitoring Activities and Costs Related to Lake Management Plans On December 21, 2007, Mr. Shawn Sanders and I discussed the options and costs of water monitoring tasks recommended to City by the City of Stillwater's Lake Management Plan Report. The monitoring recommendations in the plan outlined the following monitoring activities to pursue: Lily Lake Measure internal phosphorus release in Lily Lake Monitor water quality in Brick Pond Monitor water quality in Lily Lake McKusick Lake Identify any phosphorus loading sources between Long Lake and the Brown's Creek diversion structure and the northwest annexed area and the diversion structure Measure internal phosphorus release in McKusick Lake Monitor water quality in McKusick Lake At the request of Mr. Sanders, I have put together costs associated with these tasks for the 2008 City of Stillwater monitoring work plan (see attached table). If you have any questions pertaining to this work plan, please contact me at your earliest convenience at (651) 275-1136 x.29 or travis.thiel@mnwcd.org. Lily Lake Plan Recommendation Measure internal phosphorus release in Lily Lake Monitor water uality in Lily Lake Activity Labor Lab Total Lily Lake Surface and Hypolirrmion Water Quality Sampling 14x1year $1,698 $850 $2,548 Monitor water quality in Brick Pond Brick Pond Surface WQ S lin hJyear $679 $280 $959 $2,377 $1,130 $3,507 McKusick Lake Plan Recommendalion ID Phosphorus source between Long and Diversion 1D Pho horus SOlUTe between Annexed Area and Diversion Activity Water Quality Grab Samples al 3 Locations between Long and Diversion (Costs paid by BCWD) Labor Lab Total $0 $0 $0 Measure internal ho horus release in McKusick Lake Sediment Cores 10 delennine sediment ho horus release rates $874 $3,200 $4,074 Monitor water qualit in McKusick Lake cKusick Lake Surface WQ Sa ling 14x1year (Costs paid tbm MSCWMO $0 $0 $0 Supervisors: Louise Smallidge . Gary Baumann' Tom Meyer' Rosemary Wallace' Tom Armstrong, Jr. <t' I MEMORANDUM To: Mayor and City Council From: Torry Kraftson, Assistant City Engineer ;J:t<.!< Date: January 10, 2008 Re: Lily Lake Parking Lot (Project #2006-03) Driving Park Ravine (Project #2006-07) DISCUSSION Plans and specifications are completed for the Lily Lake Parking Lot reconstruction project (2006-03) and the Driving Park Ravine erosion control project (2006-07). Since these projects are directly adjacent to each other, it will be cost-effective to bid and construct them together. It is anticipated that bids will be opened on February 15th and presented to Council at the February 19th meeting. The Lily Lake Parking Lot reconstruction project involves reconstructing the pavement ofthe ice arena parking lot and the entrance and exit. The cost estimate for the Lily Lake parking lot project is $197,000 which will be funded by Capital Outlay Bond Proceeds and the Storm Sewer Fund. The Driving Park Ravine project is to correct an erosion wash-out on the slope above Lily Lake. The washout will be restored and a storm sewer pipe will be installed to convey runoff down the slope to a constructed sediment basin adjacent to Lily Lake. The cost estimate for the Driving Park Ravine project is $37,000 which will be funded by Capital Reserves. RECOMMENDATION It is recommended that Council approve the plans and specifications for the Lily Lake Parking Lot Project (2006-03) and the Driving Park Ravine Project (2006-07) and order advertisement for bids for the projects. ACTION REQUIRED If Council concurs with the recommendation, they should pass a motion adopting RESOLUTION 2008- APPROVING PLANS & SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR THE LILY LAKE PARKING LOT PROJECT (2006-03) AND THE DRIVING PARK RAVINE PROJECT (PROJECT 2006-07). ~ \ APPROVE PLANS & SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR LILY LAKE PARKING LOT (PROJECT 2006-03) AND DRIVING PARK RAVINE PROJECT (PROJECT 2006-07) WHEREAS, pursuant to a resolution passed by the Council, the City Engineer has prepared plans and specifications for the Lily Lake Parking Lot Project (Project 2006-03) and the Driving Park Ravine Project (Project 2006-07) and has presented such plans and specifications to Council for approval. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF STILL WATER, MINNESOTA: 1. The plans and specifications presented by the City Engineer are hereby approved. 2. The City Clerk is ordered to prepare and cause to be inserted in The Gazette and in the Construction Bulletin an advertisement for bids upon the making of the improvement under the approved plans and specifications. The advertisement shall be published once in the Stillwater Gazette and in the Construction Bulletin, shall specify the work to be done, shall state that bids will be received by the City Clerk until Friday, February 15th, 2008, at 10:00 a.m. at which time they will be publicly opened at City Hall by the City Engineer; will then be tabulated and will be considered by the Council at their next regular Council meeting on February 19th, 2008, in the Council Chambers. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for ten (10) percent of the amount ofthe bid. Adopted by the Council this 15th day of January 2008. Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk o o N - (V') - o r- 10 c.o I o <.0 00 NO N r-r- Uo Ww "J-, 00 0:::0::: e:..o... - r-w Oz ---1 - C)~ 20::: ~~ 0:::0::: <(<( a... 0... W<.9 ~z <(- ---1> >-0::: ---10 ---1 c: t- ~ .. '" <1.) w Z Z ~ ::!i ~ "- to W '-' c: --' L l :z: ...-. t- oo .. W -.J <( o (f) l....l.... l....l..../ l..../ - NOJrl'H o -l W u: -l -l <( co w ~ <:( --.J >- --.J --.J <( :z: w 0:: <( W ~ ~ C)~~ 20:::_ ><(~ 0:::0...0::: o ~ ~ <.r -~ ~ ,-<fl ~ -uo 00 .(/?'" - %- v"y~ cr %- >I#' ..... 1~ b:: ~. ... '".././.. r-- 00 :::l >J:,." ,'j ~ ~ u r,,,,, %~ ~ ~~'~----~ //Ncr<I:~ / ~Oo...lL :z: ,... r)jllwater ---,,~...--. -- ~. Administration ~ Memorandum To: Mayor & City Council From: Diane Ward, City Clerk Date: 1/11/2008 Re: Appointmentto Planning Commission On January 9, 2008,Councilmembers Milbrandt and Gag along with Planning Commission Chair Dave Middleton interviewed two applicants, Laura Lewis and Erica Fultz for the Planning Commission. They have recommended that Erica Fultz be appointed to the commission to balance the commission's ward representation. Council should be aware that Ms. Fultz is a relative of Mr. Peroceschi who is also on the Planning Commission; however, there is no prohibition of family members serving on the same commission in the City's Charter. ACTION REQUIRED: If Council accepts the recommendation, they should pass a motion adopting a resolution approving appointment of Erica Fultz to the Planning Commission. ORDINANCE NO.: AN ORDINANCE AMENDING STILLWATER CITY CODE ~51-5 "SNOW EMERGENCIES" The City Council of the City of Stillwater does ordain: 1. AMENDING. Section 51-5, Subd. 5, "Calendar Parking" of the Stillwater City Code is amended by enacting subparagraph (7) as follows: "(7) After all snow has been cleared, parking is allowed on North William Street from North Street to a point 120 feet north of North Street." 2. SAVING. In all other ways, the City Code will remain in full force and effect. 3. EFFECTIVE DATE. This ordinance will be in effect from and after its passage and publication according to law. Adopted by the City Council of the City of Stillwater this _ day of Feburary, 2008. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk <^ I MAGNUSON LAw FIRM LICENSED IN MlNNESOT A AND WISCONSIN DIE DESCH OFFICE BuILDING 333NORTIlMAINSTREET. SUITE#202. STILLWATER,MN55082 TELEPHoNE: (651)439-9464 . FAX: (651)439-5641 WWW.MAGNUSONLAWFlRM.COM DAVID T. MAGNUSON DTMAGNUSON@MAGNUSONLAWFlRM.COM JOHN D. MAGNUSON JDMAGNUSON@MAGNUSONLAWFlRM.coM MEMORANDUM TO: Mayor, City Council and Staff FROM: David T. Magnuson DATE: January 15, 2008 RE: Wisconsin Property Survey Proposals Three proposals were submitted for performing a survey of the City's Wisconsin property. The ftrst proposal, submitted by Barry Stack and Joe Anez, proposes a two phase project, the ftrst phase being a survey for a ftxed fee of $26,000. The second phase, involving a Wisconsin District Court proceeding to judicially set the boundaries, at $11,000, for a total project estimate of $37,000.00. A second proposal was submitted by Stevens Engineers of Hudson, Wisconsin. They do not propose an estimate of services for a judicial proceeding, but propose services for a boundary survey at an hourly basis, estimated to be between $5,000.00 and $6,500.00 with reimbursable costs estimated at $350.00. This estimate is not a ftxed estimate and actual hourly charges are proposed to be billed at the Engineering Firm's standard hourly rate. >::- , The third proposal was submitted by BDM Consulting Engineers and Surveyors, PLC of St. Paul. They proposed the completion of the boundary survey for an estimate of $4,500.00 with a not to exceed figure of $5,000. Since BDM proposes the lowest guaranteed cost for the survey work and provided evidence of competency and qualifications, it is recommended that the City contract with BDM for the proposed services on a "Not to Exceed" basis of $5,000 for completion of the boundary and certificate of survey for the Wisconsin property. With regard to legal fees. Since litigation is not involved at this time, my work associated with managing the project will be considered part of my retainer obligations and not separately billable. This would involve negotiations with ad joiners, if necessary, in preparation of any needed deeds or other instruments. If it is necessary to bring an action in the District Court of St. Croix County to determine the boundaries of the property and set judicial monuments, which is work outside of my retainer, I will discuss that phase of the project with the City Council before any work begins on a lawsuit and provide an estimate of costs for litigation at that time. Hopefully, litigation can be avoided. Respectfully submitted, DTMljmo 2 Stack Land Surveying 9090 North Fairy Falls Road Stillwater, MN 55082 January 11, 2008 Mr. David Magnuson, Attorney at Law Stillwater City Attorney 333 North Main Street Stillwater, Minnesota 55082 Re: City-owned and adjoining parcels located in Part of Government Lots 2,3, and 4, Section 27, Township 30 North, Range 20 West, S1. Joseph Township, St. Croix County, Wisconsin Dear Dave: Enclosed is my letter dated July 31, 1998, part of a topographic map depicting possible conflicts with deed restrictions, a copy of a deed from the City of Stillwater to Howard Laventure, and a copy of Wisconsin Statute Chapter 841 "Declaration of Interest in Real Property." I will work with Joel Anez, Wisconsin Licensed Land Surveyor No. 1291 of Landmark Surveying, Inc. Joel Anez has been licensed in Wisconsin for nearly 32 years and licensed in Minnesota (RLS No. 13775) for nearly 29 years. He and I have specialized in retracement and boundary problems, and together we have more than 75 years of experience in the S1. Croix Valley. The project is a two-phase operation. Phase I is to research records, set up GPS Control, compute legal descriptions for the subject land and adjoining lands, and search for and locate monuments, structures, and encroachments. We will then prepare a Map of Survey showing locations, monuments, occupation lines, and boundaries. The first phase will be at a fIxed fee of$26,000. \....; If the City of Stillwater decides to solve problems and correct their boundary, we would enter into Phase II. We will adjust the boundary according to agreements made between the City and adjoiners, prepare a new legal description, set new monuments, and prepare a Map of Survey to be used for a Quiet Title Action which in Wisconsin is known as a Declaration of Interest in Real Property (Chapter 841). We would like to see the boundaries judicially determined in Wisconsin District Court. Phase II will cost an additional $11,000. Respectfully submitted, Barrett M. Stack Minnesota RLS 13774 ~ .~. i f_~l~~I~ 1 11 APPENDIX 1 January 11, 2008 STEVENS ENGINEERS Mr. Larry Hanson, City Administrator City of Stillwater 216 4th Street North Stillwater, MN 55082 Re: Proposal for Boundary Survey City Parkland in Sf. Croix County Dear Mr. Hanson: We are pleased to submit a proposal and agreement for survey work for a boundary survey and certified survey map (CSM) for a parcel of land the City owns in Sf. Croix County, Wisconsin. Project Understanding The City Council has requested a boundary survey of land the City owns in Sf. Croix County. There are concerns about apparent encroachments on this land and the City wishes to clarify its interest in this parcel. You also wish to have a CSM prepared and recorded with the St. Croix County Register of Deeds. We are familiar with the vicinity, having performed other surveys in the immediate vicinity and having persons within our company who have performed engineering services for the Town of Sf. Joseph. Scope of Services We will provide the following services: 1. Gather the necessary information from the County Register of Deeds to develop an full understanding of the parcel descriptions affecting the survey. 2. We will prepare and send letters to the adjoining land owners notifying them of our proposed survey. If you wish, we can draft the letter and City staff can send the letters out on City letterhead. 3. Perform all field surveying to be able to establish boundaries of the City land. Locate all encroachments and stake the corners of your parcel. 4. Prepare a CSM showing the parcel boundaries and all encroachments. T:\Marketing\Proposals\2008\Stillwater\Stillwater Proposal 1-1 0-08.doc 100-08-056 1656 Livingstone Road. Hudson, WI 54016 715-386-5819.651-436-2075.800-822-7670. fax: 715-386-5879 . www.stevensengineers.com '. 6. Record the CSM with the St. Croix County Register of Deeds. Compensation We propose to complete the services described in this proposal on an hourly basis for an estimated fee of $5,000.00 to $6,500.00. All other fees will be charged according to the attached 2008 Fee Schedule. Reimbursable expenses are in addition to the above fee and are expected to be less than $350.00. We appreciate the opportunity to work with you. If this satisfactorily sets forth your understanding of our agreement, please sign both copies of enclosed agreement, keep one copy for your files and return one copy to our office. If you have any questions or would like to further discuss this proposal my contact information is as follows: Office: 800.822.7670 Mobile: 715.781.5303 Email: iQranberQ@stevensengineers.com Very truly yours, Joseph . ranberg, S-2295 Wisconsin Registered land Surveyor A ela Popenhagen, Principal Enclosure Pc. David Magnuson, City Attorney City of Stillwater January 11, 2008 Page 2 of 2 ~ CONSULTING ENGINEERS AND SURVEYORS, PLC January 10, 2008 David T. Magnuson Magnuson Law Firm 333 North Main Street Suite 202 Stillwater, MN 55082 Re: City of Stillwater, Boundary survey of Governments Lots 2,3 and 4 Section 27, Township 30, Range 20, St. Croix County, Wisconsin Dear David: BDM Consulting Engineers and Surveyor is pleased to submit a cost estimate of $4,500.00 and a cost not to exceed of $5,000.00 to complete a boundary and certificate of survey ofthe above mentioned Government Lots owned by the City of Stillwater located in St. Croix County, Wisconsin. BDM will prepare a 22"x34" certificate of survey. The certificate of survey will show the following: All the existing parcels adjoining the City's property mapped per St. Croix County tax records. All existing found historical, plat and CSM monumentation and set monumentation. All encroachments that may exist. The current shoreline of the St. Croix River per the existing edge of ice. State Trunk Highway No. 64 per available information. The property area. David, if you have any questions, special considerations or concerns, please feel free to call. BDM's objective is to provide the City of Stillwater with a service that meets or exceeds your expectations. Thank you in advance for your consideration ofBDM Consulting Engineers and Surveyors. I look forward to working with you on this project. I have enclosed a copy ofBDM statement of qualifications that was recently prepared for the City of Chisago for your review. Yours truly, /1/ c~ ~~/It.~ Dennis M. Honsa, LS, VP BDM Consulting Engineers and Surveyors DRAKE BUILDING, 60 PLATO BOULEVARD EAST, SUITE 140, ST. PAUL, MN 55107 # ~iltvv<lt~r -~ - ~ -...:.:. . "- T)-4f 81RTH~iACt Of. MiNNESOr... J TO: Mayor & City Council FROM: Bill Turnblad, Community Development Director 1:[f: DATE: January 11, 2008 RE: Update on Downtown Parking Ramp Project The City Council has directed staff to work with LSA Architects to produce a firm estimate of construction costs. Once that estimate is established, the City Council will decide whether to continue with the project or not. This memo is an update on the work completed to date. In order to create the firm estimate, LSA is working with staff and property owners to create a ramp that fits on the site with a maximum number of parking stalls while minimizing or avoiding impacts to the bluff, pocket park and abutting buildings and uses. · At this point no architectural concepts have been addressed · A preferred preliminary option is emerging. · The footprint of that option can be seen in the attached air photo entitled Option 1. It shows surface parking on 3rd Street; a ramp facility on 2nd Street between the Lowell Inn and Rivertown Commons, and a parking deck bridging the bluff between 2nd and 3rd Streets. · From the attached stall layout plan for the preferred option it can be seen that about 348 stalls would be built. [Currently the combined existing surface parking in the Trinity lot, the Lowell Inn lot and the City lot is about 100 spaces. Therefore, the preferred option would net about 250 parking stalls.] · Other design options, some of which are attached, have been eliminated for various reasons. Those reasons include a project cost that would exceed available revenues, and disturbance of the bluff. · The first look at facility cross sections in relationship to surrounding buildings and physical features are attached. · The height of the preferred ramp option would be 36 feet. The height overlay district on 2nd Street would allow a 37 foot height. attachments: Preferred option footprint Preferred option stall layout Layout three options Cross sections of preferred option J I '\ ~;.. 1 .. Q r ':l -,>. t, J '] SECOND STREET "'-':JJ - -,., -I: ..,,.. T ,..,- _ c . -r- r-- 1 ~ .. r,..... ... .. ,'fE ft r ~ ~ r '- "'~r"~... JiIiJ~--.I..~~."""..A".'.".'." '~n..,.;J'.'. - "'uk"". 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RIVERTOWN COMMONS PARKING FACILITY Ptflllllli16 flRCiir tuI1Rt Suite 1700 120 South Sixth Street DESIGN Minneapolis, MN 55402 iiRbflll DB16I1 1OI1DSCtPI DRCIIIIfC UPt Telephone 612.339.8729 Facsimile 612.339.7433 www.lsadesigninc.com 010 PRIVATE RESIDENCE SITE SECTION at LOWELL INN RIVERTOWN COMMONS LOWELL INN 1"= 30'-0" December 20, 2007 PIflIUII111 IeI�CfII1(D)I L Suite 1700 120 South Sixth Street D f S I G I1 Minneapolis, MN 55402 1I t DO DtSlfiil fIRCtlil[ClUR€ Telephone 612.339.8729 Facsimile 612.339.7433 www.lsadesigninc.com 1 SITE SECTION at PARK PARKING FACILITY RIVERTOWN COMMONS 1"= 30'-0" December 20, 2007 LS 11[Anima BRCnntCIURF Suite 1700 120 South Sixth Street Of 5 1 0 11 Minneapolis, MN 55402 llR6iifl PtSK I1 11111D5CIIK BPC1111fC tIla Telephone 612.339.8729 Facsimile 612.339.7433 www.Isadesigninc.com PRIVATE RESIDENCE SITE SECTION at BRIDGE a de I RIVERTOWN COMMONS 0 PARX1N6 FACILITY 1"= 30'-0" December 20, 2007 LS Plflnn111G BRCIIITKFURE Suite 1700 120 South Sixth Street D f SIG 11 Minneapolis, MN 55402 URDfln D[SIG11 lfllIDSCflPt I1RCI11TKTURf Telephone 612.339.8729 Facsimile 612.339.7433 www.Isadesigninc.com I-- - I-- I- - - I- I-- I-- <; +", =:g= I -r -!L......L ~ 1=I --+ -';-~ -T -4-L + -T~ -!L -+ -L ~l!)~ ~ ~ 1.~0c;~ ("I - EXIT il J Co OPTION 3 3F'lD STREET CllREl I ~~ '" ol\ --,- !l r -'!- '" <;/>~ ,,<:: LOT LEVEL. PROJECTED PARI<.rNr::. &PACE! APPROXIMATELY 3'" c J:lI~I~I~lil~I~I~~,~ ::+ ~ 2 :f: -t-w ill r + "i': -.:L + "N -"- + ~ :0 ~ =t ;:::t;6: ~ T " + IJ _~ N ~ ~ ~ ..Q ::D N ..J r- -.;--- '- "' 2! : --T ~:5 _~_ ....__ --!!Ll '" "'..~ + ;ti t:~--;.- '"*- ~ '" ---, + ol\: ~ :+- ~ ~ -!l.... ~ ~ of ~ nf'lpl~I~I~jFI~I~n~f TI-lIRD l.EvEl.. . F'ROJECTED PARKING SPACES APPRQXIMATEL. 'Y' 83 PROPO~ED &T~TuRED AREA . 2~..602 SF. : {~I~I~I~H~~I=L /~ 5 ~ ~ ----- T=!= ~~ ~ ;6 ~ ~ - ~ ~ ~ ~ ., "- ~ ~ ~ H- rl--It' tt~ f-i- " ~~ d!'l ~l ~ -+ :0 " :I( ~ :;; " ;:: N N N -.. ~ _iP ol\ :;; '" 10 :! ~.r. .r. ~ ~ 5 5 ~ ~f'I;1 rl~I~H~I~n 2r eeCOND L.EVEl . PROJECTED PAF<KJNG SPACES APPROXJMA TEL Y 8' PROP06ED &TRUCTURED AREA. 24,111 SF, ~ w cv; /~ = L~W- / ~ - " - :0 ~ -"- ~ '" T ~ " N It' ~ ~ N 5 ~ ~ ~ ~ ~ \l:I!l! "t._ ~ ~ .Q ~ :l; t:!; ~ ~ ~ ~ 10 ~ ;/( ;l: -r~ ~; :f=!'l _ 1 ~ .+ -+ ~ ~ :! ~ ~ ill ~ ~ nf'lpl~I~I~H*n ~f FIR5T L.Evel - F'ROJECTED PARK.If".tCi SPACES APPROX1HA TEL. y 83 PROPO&ED 8TIIOaJCTURED AREA. 21-"eh SF. ~ '" ---=:'- t-7- ~ r--!- ~ -!L ~ t-- -4- It- ., ~ ~ r+ """"T" f--%- ~ t--T- ol\ '" D~'i ~ " =t '" r ..JL N '" t:~Ct: - ~ Wiil ~iilili e--1=- ...+--..L -1L~ ----,,-" N ~ -t J\ ~-+ ~ - ~ K- ----T =t ---';- ~ '" ~<f> r-1- ~+~" " ~ -+ -+ -E.... _ tt ~=t ~r H- -:!--H; ~ I-"'-~" -i----7;- :T+ -* ('" ,,~ ~ "G~ -i- .. T-T -t- ---"-- +~~ =t~=t --4- _ ---!L ::l EXIT " ~ Hm2H+~4+'1~4++;142 +4.J ~ .~ '1 f-- UP 4.0'" eLOPE EL.l312'..5 ~, ~ ELI... --=-- r-J!- .~, ~ f---1L ., ...,. ..~,., ..,~.. .. .. 1'" .. iJL ,. f---1L 4 ,. 16 " "" ,. 21 22 2> 241" ,. ~ ~ I ~ ~ ELJ36 UP 4.6% &LOFE-f EL..l3lZl.,e. 2!.- ~ ~ ~~1~2 I kI3141.j"I+I:HI f2J. +H " I o I I 3RD 5TREET CURB =f =t! I=f ~ ~N =t -~ -L:;\ --r ~ -L ~ -.2... -L ~~ " ,,~<P ~ ~+ -lL-L ~~ 3= =iT t7 =i: ~ ...+! -A;; T -7 ~"'Y" !; ~ --. ('" :: T. "I" JL C\::i~ '" '" ~ ---"'- I-i- "ril+ ~ T ~ ;!j II ~ I--"'-~~" ~ ~:!l ~ ... ~ ~ ~ -!7- LOT LE'V'El. ~ PROJECTED ~ ~ ==.o~t~~~& ~ t-t- II ~ -==-- T EXIT -;- ~e>~~~rr:fT\JRED ~ -1"1&l1'+++I~'+++ I,j4"L ~ ELJ3" f-- UP 4.6% elOPE ELJ3iC.e, * - ~ ~ -,,- "~4 .. ..~, ., "~"Ii"'i"'" .. ~ ~ ~ ~ 4 113> 10 11 1& 1'3 2/2: 21 22 2324:2 2E ~ + 2{- ~ EL.J36 UP 4.6% &.OPE--+ EL.J30.! ~ ,. ~ :-"1++ I kl+I+I+I:H' rJ. +H T+1IRD LEvel.. - f"ROJECTEO P~ING &PACE& AFFROXIMA TEL. Y ,~ PROPOeEO eTFaJCTURfP AReA . '"'&''' &1=. -J,II+ ++ 1.1104..14+ 14.+++ 11,+1 ~ '38 ~ ELJ2S> +-- UP 4.6" eL.OPE 5L..1l~.s ~ ~ 36 ~ ., ,., ..., ..I..' ... . 6.. T ~ -..- ~ ",,-i>' ~-_--- 14 I,. 16 " Ie 1~ 2a 2t 22 2324:2 :2 ~ ~ >2 ,. ~ ~ EL.l2So UP 4-"" eL.OPE --to ELJI~.s ~ ~'II.+ I kl.l+j..I+I+f, l'nP +H~ eECCND LEVEL. F'ROJECTeC PAfOKlNCs 6PACEe AF'PROXIMA TEL Y &3 PROP05ED eT~TURED AReA. 25-,&3" 5F. ~..~+ '~+++++14'1~11+'I'~I" +1"1-- -kl.. El.114 t-- UP 6.4-' 5LOPE El..1'" 33 ~ --H.. ;: ~ ..., .,... ... ,. ......1 2 32 f~ T 12 14 Ie. 16 I' Ie I~ 2/2 21 22 23 4 " 6 31 --,;- ::::;::J fL.!14 UP 6.4% .5LOPE --t EL..!'" 31t: l}.l;..I, ,kl+I.I..I,I.I..HI kf. 'pep. FIRST L.EVEL. - PROJECTED PAIO!KING &PACE& ~OX'MATELY " PROPOSED &TfO!IJCTURE:D AREA. 2!-,&3" &F. J..j'2 ;'H2++++I+++-12< ,.I+L ~ ~ 01 ~ O!: ~ :j lFL~ ENTfiIi!:Y EL.J"" DOUN 6.4" .6L.OF'E--+ 112131.1.1..1'1.1.1'~1"1"1.1'.1~161 I 2ND STREET 2ND STREET GfiIi!:AOE L.EVEL. - ~JECTEC F'ARKlNG SPACes APPROXIMATEL. Y 3<4 PROF'O.5EO GRADe AREA . 1',!l&8 SI=. TOTAL PROJECTED FAFa<.1NG epACE6 . OPTION DOES NOT I.I.IOfO<K j ORIENTED E-W SCALE: I". "0' . PlIlnnmG HPCNITfClUP[ Suite 600 250 third Avenue North DTITGli Minneapolis, MN 55401 0 , ';'J ! t'-' z ~ I I f l ~ UPMn Ot~Gn IHITOSCHDt HRCHmaUp[ Telephone 612,339.8729 Facsimile 612.339.7433 www.lsadesigninc.com GAACe LEVEL . P""ROJECTED PA~ING epACE.5 APPROX1MA TEL T 33 PROR::>6EC GR4CE AREA. \6111 SF. TOTAL PROJECTeD PARt<ING 8PACE5 . AFPROxlHATEL Y 3'2 (N.I'1I3ER INCL.UOES LOT LEvEL. PARKING) ~&ED TOTAl AREA . 1"',445- &1=. EXIT :1 ~J a. ~ ORIENTED N-S OPTION 2 SCALE,I'.'''' COOsull.lnl I .....t'4.y u.,,;fy lh~II~'.I'IM. ..,.-.:;('Ul;...... or ,........I...~.I"~~'..dl>y......u<unc.Iti"mydi,...:l j.\'V""',lioni.....lth,aI.~mallulylio.........d~ U"'"""' 11'1<- I~....."II.... !I~l\' vi Mi"nMOI. Plio! Ninl('; O~vi<f ~, s..,j..~y Issue/Revisions No. DilCe PROP. REQU[ST ..1 IIi\ 0010OI07 S'Ho\;OIU'" D~te: ~ loe:_': llill.L- Shet'lN,Ulli' PRELIMINARY PLAN AND STALL COUNT STUDY- OPTIONS 1, 2 AND 3 I " I :r 3RD 5TREET CURB LOT LeVEL. - PROJECTED &PACE& A~~X1MATL." '2 ~~ED 9TFCUCTURED AREA -~.4~e !IF. T...IRO LE'-I1:t.. - PROJECTED PARt<INGi &PACE9 APPROXIMA TEL. Y 82 PROPOSED !lTRUCTURED AREA. 2!l'&'" &1=. ~'II+ ++1'11'+++1~'+++114'{ ~ --.& ~ EL..12!!1 f-- UP 4.% eL.OPE EL..ll'a.s.);- ~ 36 ~ ~,.. 6!61~2" "j6~~'"'' ~ ~ ~ ~ 14 I~ I I' III I' 2, 'I 22 2.242 2' >3 ~ -,,- ,. ~ ~ ELJ25 UP ....% &L.OPE --t EL.lICj5 ~ 8IZI .~ 1.01~'I' I kl+I.I..H+H kf. 'p'H &ECCINO L-E'-I1:L. - PROJECTED PA~ &PACee AFPROXIMA TEL. Y" 83 ~O&ED &TRJJCTUReD AREA . 2e!1.&3" &1=. ~6~+ ++++++++ 1+,1,+ +1.. ~ t- -!.l. EL.ll4 f-o- UP 6A% &LOFE EL.IO'}) ~ --H.. '- ~ ..,,, .,. . .! "1&" .'.'''16' >2 ~ T ~ 12 14 l!o l6 I' 18 I~ 2tZ 21 22 23 .4 !o 26 'I 2 --,;- ~ P EL.JI4 UP 6A% eLOPE --t EL..l'" 3~ 11,.1;+ I kl+I'I+H.f..fl kf. ,H. FlreT LEVEl.. - PROJECTED PARt<ING ePACE6 A~XIMATELY" " PR0P06ED &TfilJCTURED AREA. 2&,830 &F. ~ ~ ~ 1>>1.2 ++'H2+++++++ ++L ELl"" COlJ.N 6.4" ~OPE--t 11+1.1.1..1'lel'II~I" I" 13 H'.I~I O!: j 6 tLlFL~ ENTRY I 2ND STREET GRADE L.EVEL. . FROJeCTED PARKING; epACES AFPROXIMA TEL. Y 33 PROPO&ED GRACE AREA. 16111 SF. TOTAL PROJECTED PA/lO!l<./Nat ~PACE6 . AFPROXIHATEL T 34e <001'1-1 N.NeERS INCL.UDE LOT LEvEL PARK/Neil) ffiOPOOEP TOTAl. AI<EA . ..~. O~. EXIT : I EN~J a. ORIENTED N-S OPTION 1 SCALE: I". ..(y Stillwater Parking Structure Stillwater, Minnesota 200" IdllUilfY I.. Michel Pogge, AICP . City Planner . City of Stillwater .216 N. 4th Street . Stillwater, MN 55082 651.430-8822 . Fax: 651.430-8810 'email: mpogge@ci.stillwater.mn.us From The 106th Group and City Staff have completed a beta version of the website and before we preview the site with the community we thought it would be appropriate to demonstrate the site to the Council. On Tuesday night staff will give a short demonstration of the site. Any feedback on the site would be appreciated. the desk of. For this year's CLG Grant the HPC has been working on developing a website to recognize, acknowledge and reward those owners who have preserved or restored the integrity of their old houses. Additionally, the site will serve as an educational tool that will inspire and encourage other owners to preserve or restore the integrity of their old houses. Message Date Re January 11, Heirloom and Landmark Sites Website Friday, 2008 CC From Larry Hansen and Bill Michel Pogge, City Planner Turnblad jU )'fJ City Council To Community Development Department Memo ~ H . 1- A C water M NN o A I') AICP . City Planner . City of Stillwater .216 N. 4th Street . Stillwater, MN 55082 651.430-8822 . Fax: 651.430-8810 . email: mpogge@ci.stiIIwater.mn.us Michel Flood insurance is available in the City of Stillwater due to the City's participation in the National Flood Insurance Program (NFIP). The City of Stillwater has been a participating community since March 16, 1973 and as of June 30, 2007 the City had 29 property owners that have purchased flood insurance. If the City did not participate in this program these 29 property owners and other property owners in the Community would not be eligible to purchase flood Insurance. Pogge, From the desk of. Background Washington County has been working with FEMA over the past few years on developing new and better Flood Insurance Rate Maps (FIRMs) for Washington County and all of the incorporated cities in the County. On November 30, 2007 FEMA released a preliminary set of maps. The following memo outlines background on the Flood Insurance Program, Changes to the local maps, and a time line for ~mplementing the new maps and Flood Insurance Study (FIS) Message Study (FIS) for Washington County Re New Flood Insurance Rate Maps (FIRMs) and Flood Insurance Date CC From Friday, January 11, Larry Hansen, Bill Michel Pogge, City Planner Turnblad, Shawn Sanders #11f 2008 City Council To Community Development Department Memo I 1 L' o- M H . I c water M II N o ') ,. 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Michel extensions. o Communities need to adopt the new maps before they become effective. Waters helps get digital copies of new maps to communities ASAP. o Paper copies of maps sent to communities about 3 months into the 6 months. New maps become effective o Final digital versions ofthe maps are sent to the communities Pogge, From the desk of. DNR 'Letter of Final Determination (LFD)" is sent by FEMA to communities saying maps are effective in 6 months. This time period is NOT flexible. There are NO . . . o Comments taken from any attendees with input Official 90-day appeal period begins - usually 30-60 days after open house (FEMA sends formal letters to communities and posts notices in papers) After 90-day appeal period is done, FEMA addresses all comments and validated protests and appeals - this step can take one to several months, depending on the submissions meeting house for general public) o Process for comments, protests 2007) Open House (To be held January 23 Government Center with 'a 2:00 pm meeting for in the South Wing of the Washington County local officials and 5:00 pm open and appeals is explained at local official . . . Preliminary maps sent to communities. (Done-Nov 30, 2007) At least 30 days for initial comment before "open house" scheduled (Done-Dec 30, Timeline for the map process has not been finalized at this time. The DNR plans to provide a more defined timeline at their J anUaI-Y 23 local officials meeting. The overall timeline between preliminary maps coming out and the maps becoming effective is about 15-18 month. Following are the key items in the timeline Timeline . o 67 privately owned properties that previously had a SHF A on a portion of their property now have an expanded area of SHF A on their property. Staff will present a map on Monday night that highlights the effected areas. Insurance. The new maps added modify the edges of all of the SHF A boundaries in the City. o These boundary changes are more accurate than the data that is currently available. r . . It is worth noting that while a LOMA removing a structure from a SFHA eliminates the federal requirement that flood insurance be purchased as a condition of obtaining a loan from a Federally insured or regulated lender, a lending institution may, at its discretion, require the purchase of flood . .~j. ".'. ,.'iJ" . ,'.. ~ ;. :" ~t;:: -'- :...Ao1.-~ ~~" >z 01 imI o 0 Z ~ [ ~ ~ ~ N en 0 C1>c. m::lOO ~ 3 ~ :Eg-~'C1>-<:J J,. "'~ _ ;!;;' c. .g ~ ~ ~ CD ~cn....2.(') _. ~ CD )> CD m I .., &~m~~ ~ m ro ~ z ~ ~I~ia ~ ~ ~ ~ ~ 0 ~ oC;-S:~cn.Q~ '" S" ~ ~ 1_..,'"T'Io~ ~~ C" II ~s:g] r in ~ m ~ ~~S:~~ ~~ ~ ~ ~g;SQC;~ g ~ Co ~~~.gZ ~ ~ -~ ~ ~ a ~l en~' r "0.-(1) CD--CC o ;"., (1) iii' sa ::s - = Co "T1 ~ 0" "" o ~ c. Q ::I:-< III r Sl ~: a. u; > ~ III III ;0'" CD" <m -. r- OO_ CDs: 0.._ -nZ -)> ;0 s:~ w .... 1 Attached for your review is a copy of the January 2008 Stillwater Living Magazine featuring an article on the Stillwater Fire Department which can be found on page 25. Mr. Adam Swenson contacted me last December and inquired about writing an article on the department for publishing in the January issue. It is a nice piece on the department and I thought you would enjoy having a copy. To: From: Date: Re: Mayor Harycki and Council /' Stuart W. Glaser, Fire Chi~\V January 11, 2008 Stillwater LMng Magazine Feature Article Memo >- .... w (3 o UJ -' -< () c: o .... UJ i ~ o UJ w Z Z ::;; w J: .... ... o >- UJ W .... a: :J o () g o J: a. .1 : I ~-III BY BRETT KNUTSON A PROMISING CAREER TURNED FAMILY PASTIME Andrea Saterbak never planned to become a surgeon. She didn't see a scalpel in her future —rather she dreamed of deep white powder and the lovely sound of the skis on a black diamond. Saterbak was a two-time Minnesota High School state ski racing champion. In addition to being a member on the Buck Hill Ski Team under renowned coach, Erich Sailer, Saterbak was ranked nationally in slalom and named to the United States developmental ski team. An ankle injury eventually forced the decision to switch gears, opting for the challenging career of sports medicine. These days, despite her demanding career, Saterbak still carries a hefty ski schedule. Skiing now is about family fun, about keeping up with her husband and five year old daughter. When asked which ski trips she looks forward to most this year, the answer is quick and concise: "Vail, Vail, and Vail." Saterbak's most memorable moment from last year's ski season was witnessing Marlee ski nearly all of Vail at just four years old. "Watching my daughter take on the sport and say that she wants to ski with me is the biggest gift ever. We wanted to include her from the beginning so that she knew she was involved." Life has gone full circle in some ways for Saterbak. At one point she was con- tending for a spot on the United States Ski Team —now she is their consulting physician. Her duties regularly take her to ski events in Colorado or Europe. "I know what to expect on the moun- tain. I am equipped with the emergency pack on my back plus walkie-talkies when I am helping to facilitate a lot of the care. Coaches and trainers are really helped out by having a surgeon who understands how World Cup ski racing works." Saterbak wouldn't have it any other way. :L ■iV 4041r- JANUARY 2008 STILLWATER LIVING 23 '1 j l , SZ 9NIAIl H31VMllllS 800Z A~\lnN\lr UOSU<lMS U!l:!P'v' A8 'cHY. 6urJ-LJ. 6y. l~ lddPE Md16 AaLJ.l 'PdMOllOJ lELJ.l SlEdA aLJ.l u~ 'lng 'uOrJ-qs aly. UMO l~aLJ.l U~ aly. 10fEW pUOJas l~dLJ.l 6UrJ-LJ.6y. 'LJ.)unq snop~dsnEu~ UE aldM AaLJ.l 6u~uu~6aq aLJ.l UI 'ldWEalS AqsnS UMElp-dS10LJ. E LJ.l~M SdlY. 6u~lLJ.6y. 'U81 U~ PdW10J SEM 1 'oN AUEdwo) du~6u3 wEalS lalEMllrJ-S dLJ.l 'snLJ.l 'AEP lErJ-ual~lSdd al6u~s E u~ lUdwdoldAap JO SlEdA 6u~opun 'UMOl dlOLJ.M E lEd UE) aly. 'H dOlS Ol dUO ou LJ.l~M 'dldLJ.MAUE udddELJ. UE) al~:l ':j.lEdLJ. Ol SUOSSdl dLJ.l >I.oOl slapEal AlP PUE slUdp~SdlldlEMllrJ-S . 'z:L81 u~ MO)SOW JO d6d~S SpodlodEN lELJ.l dS10M dq Ol Ciunq!.il Al!DQ o6DJ!L{] dLJ.l Aq p~ES SEM AlP aLJ.l uo llOl dLJ.l 'uo~ll~w n:zS SEM d6EWEP Alladold 'MEl lErJ-1EW dlnmSu~ Ol 10AEW aLJ.l PdldwOld )~uEd SSEW 'ssaldwoLJ. 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'saly.dwE) 10J lE~lalEw MEl aLJ.l JO dpEW UMol E ul 'sapo) aly. alaM -luals~xduOU 6u~aq JO lu~od aLJ.l ol-lnJrJ-udld sSdl 'aldLJ.MAlaAd SEM pooM 'Ma16 UMol dLJ.l 'pd>[lOM ll~w dLJ.l s'tj 'laqwnl JO slunowE dlq~panu~ lno PdumLJ.) lELJ.l ll~WMES E punolE Wnq SEM lalEMlnlS lUaWlJVdaa aJJ:l JalVMLUlS aL[l fo af!.1 aL[l UJ AVa \t met them- appreciation good sturdy Firefighters contained breathing apparatus that cool at 500 degrees take them into your . somebody. By this have an almost I developed tool envy when Jake guided tour through area large enough to trucks. two Zodiac and fire fighting gear for 40. wear suits with self- s, saws tools are comforting. in to wait for calamity. I could tell as soon as I an measure, firefighters immeasurable wealth. some serious took me men with Axe such hammers: It feels good to hand and save a the garage, an a dozen on these are for tools store rafts will keep them think of it as a full-body oven mitt. They carry large axes. They speed to their calls in specialized four- wheel drive diesel trucks, with tools shoved into every nook and cranny. They have scuba gear, Zodiac rafts, and full rappelling gear. They have Hurst tools (the jaws of life) in three different styles, as well as small black bags that they can slide under a car and inflate to lift it off the ground or free a person pinned under debris. Everything is heavy. Full turnout gear Uacket, bunker pants, boots, gloves, breathing apparatus, Nomex hood, face shield and helmet) can add old Silsby Steamer days, fighting fire was simple-hurry up and "put the wet stuff on the red stuff." Now it's taking Firefighter and 2 high says. probably do this job into his This brings us school 60 pounds to your body weight. Get it wet. add another 20. This poses a safety concern: the fire department tends to attract some pretty big guys, who could easily weigh 300 pounds with full gear. How would you like to drag 300 pounds out of a burning building while encumbered with 60 pounds of your own gear? But for sheer jaw-dropping wow factor, the infrared thermal imaging camera takes it. On a black- and-white in shades up of gray. Hotter things appear cooler things show darker. the camera at a chair tell how small shows screen, heat lighter, 'Point and you can someone was sitting there. Look at a carpeted floor and footprints will show up in a telltale white. Point the camera at recently don't "Chief Glaser says. we have a space rescue, fire prevention education and train- ing, and lots of code enforcement. We did 300 inspections last year... This is a combination department, so you need to be trained in every- thing, because you never know who you're going to get to respond. One time you might have to rappel for a rescue, the next time you might be driving a different truck. "In a city you have big, full time departments that can specialize. Here we have to know something about everything." To better understand the ways of the fire service, I called Chief Glaser to inquire about a ride along. He set me up with the A shift, Chris Zeuli and Jon Bell. Qake stopped in later that night.) The Stillwater Department has A, B, and C shifts- a typical schedule is 24 hours on, 24 off, 24 on, then four days off. After a quick tour of the station (bunk rooms, lounge, offices, weight room, and a big kitchen) we settled (120 hours at a community college), first responder training, and EMS (advanced first aid level) training. understand how "We rope rescue, confined Now,fastforward 135 years. Jakf Bell is a strapping 21-year- now. The demographics are evolving, I . old with a'ready smile. He works at everyone's very busy. We don't get the fa~ily ,business, Bell Excavating, nearly as many applicants anymore." and isia paid on-call (a.k.a. volunteer) Hiring on with the Fire Depart- firefighter. He represents both the ment is a bigger commitment than '[ ~.futurE! of t'he Stillwater Fire Depart- many realize. I I . ment and ,its past. His great-grand- Newbies come on part time and ~q.ther,Jrv Bell, was an employee at are on probation for a year. Volun- Andersen, a part-time Bayport cop, teers carry pagers 24/7/365 and are as well as a Bayport firefighter. expected to respond at least 20% of Jake's grandfather, Tim Bell, has the time. The majority of the calls are 37 years' experience as a Stillwater handled by the two or three full time firefighter and is still on the job. staff that man the station around the Jake's father, Jon Bell, is a fulltime clock, but if there's a structure fire, Stillwater firefighter. "Physically, my big grass fire, or complicated rescue dad [Timl hasn't changed much since they'll call in the reinforcements he "He could In the 70s "People complex it is do technical dive team fourth-generation been around the I was a kid," he says. "Everyone here has known me for a long time. When I got old enough, this just seemed like the thing to do." Stillwater's Fire Department tends to be a family affair. Stuart Glaser, the current Fire Chief, was preceded on the department by his father and uncle and worked his brothers. Scott back to Jake, a firefighter. "I've firel station since alongside moved to service) and Department The Bell family has the Zollers have (who Kentucky after 15 years' Steve (retired from the after 20 years) four generations, three generations, and there are four Pel tiers currently on staff. It's not really nepotism," Jon says "The hiring is straight out of books You come in, take a sealed test, go through the physical test and the in- terview. We take the people who do the best on all the tests "In many ways, it's better if they already know someone else who does the job. Then they know what to ex- pect. We have a lot of turnover when M their first have a dift dead new firefighters s~~ person. 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'1) I o -i o '" -< () C :0 -i en o ~ Pljilaptht•c��ic '.11(�cavOi's Lessons in (;oininttiit' Living How lovely to think that no one need wait a moment: we can start now, start slowly changing the world! How lovely that everyone, great and small, can make a contribution toward introducing justice straight away. Anne Frank By Brett Knutson Historic Courthouse 101 West Pine Street, Stillwater, P.S. Visit our website www.artreachalliance.org and check out the calendar of art events, including visual arts, literary arts, theater, music and more! Be sure to signup for our calendar of events email (emailed twice a month) and stay up-to- date on exciting local art events. Executive Director ArtReach Alliance OJ ..... q Q) u c: .~ ro .r:::. u ro Q) ..... t:: ro ~ . L{) CD "<t ..- en ("') "": ..- L{) CD MN 55082 . SincerelY, Thank you agam for your support As you may know, your contribution helps us continue our mission of promoting art and artists, and we appreciate your dedication to connecting the community and the arts through ArtReach. As required by current tax laws, ArtReach acknowledges that it did not provide any goods or services in consideration for this gift to the ArtReach Alliance's programs. On behalf of ArtReach Alliance, our Board of Directors, and all the artists, organizations and community members we serve, thank you for your donation of $2000.00 to ArtReach Alliance! We appreciate your very important support of our activities and events, and your support of community building through the arts Dear Friends, City of Stillwater 216 North Fourth Street Stillwater, MN 55082 01/09/08 1.?:rrt~~~ connecting the community and the arts , ~~ ., Date: 1/1212008 To: Shawn Sanders Cc: Tim Thomsen From: Nick Chaves RE: 2008 CIP - Attached are quotes for 2008 Equipment Purchases Case 621E Wheel Loader with a 12' snowplow and 10' wing $155,000.00 was budgeted in the Streets 2008 CIP All the equipment is on the MN-DOT State Bid Contract # 436273 and price outline is as follows: Wheel Loader: $112,153.00 Falls Plow & Wing: $27,720.00 Total Price: $139,873.00 Less Trade Valve of our current: 1990 621 loader of $23,000.00 Total Cost less trade and sales tax: $124,469.74 2008 5nogo MP - 3D5now Blower $125,000.00 was budgeted in Streets 2008 CIP MN-DOT State Bid Contract # 438763 Blower: $110,760.00 Less Trade Valve of 1983' Root Snow Blower: $5,000.00 Total Cost with sales: tax: $112,634.40 1 , 1 Ton Truck with Plow & Sander $50,000.00 was budgeted in Streets 2008 CIP MN-DOT State Bid Contract # 436979 & # 8742 3500 Cab & Chassis: $21,906.20 Box, Plow & Sander Install: $24,788.00 Total with sales tax: $49,729.32 Easement Sewer Cleaning Machine $15,000.00 was budgeted in Sewer 2008 CIP NOT ON STATE BID Received 2 Quotes: Infratech: $11,460.00 Flexible Pipe: $12,353.00 Accept bid from Infratech of $11 ,460.00 Total with sales tax: $12,204.90 2 .., #27 Loader CAPITAL REQUEST Department Streets - 2008-2012 Responsible Pers'on Tim Thomsen PROJECT # 08-4100-002 - PROJECT NAME Loader CATEGORY Machinery & Equipment Improvemen _ or Equipment X PRIORITY I (I High...5 Low) Useful Life 7 years DESCRIPTION I Replace 1989 Case 621 Loader JUSTIFICATION I The 1989 621 Case Loader has exceeded its useful life and maintenance costs have exceeded the efficiency of operating this vehicle - - - - Expenditure Schedule 2008 2009 2010 2011 2012 TOTAL FUTURE TOTAL - - $155,0001 I EquipN ehicleslFumishings $155,000 $155,000 - - - - : - - - - Funding Sources 2008 2009 2010 2011 2012 TOTAL FUTURE TOTAL - - $155,0001 Annual GO Debt-Current Year $155,000 $155,000 - - - - - : - - - - : J - - - - = OPERATIONAL IMPACT/OTHER : - - - - Operating Budget Impact 2008 2009 2010 2011 2012 TOTAL FUTURE TOTAL - - - Page , 10,2008 City of Stillwater Attn: Nick Chaves 216 North 4th Stillwater, MN 55082 January ~,~~ " ~E T4" EQUIPMENTt Nick, We are pleased to quote the City of Stillwater the following Case eqUipment from the MN-DOT Contract #436273 valid through March 31, 2008: LA CROSSE N 1626 WUENSCH ROAD LA CROSSE, WI 54601 PHONE 608-788-1025 FAX 608-788.1027 87,700 403 375 2,449 190 540 631 1,768 std std 378 5,803 3,028 8,459 429 2008 Case 621 E Wheel Loader with standard MNaDOT specifications including . Radio AM/FM w/weatherband · Accessory Power Package - 12V · Cab with AIC . Air suspension seat . Whelen Strobe · LH step w/front & rear full coverage, fenders · Ride control · Limited slip differentials . Cold weather pkg · Cooling system with reversing fan · 20.5R25 - Bridgestone Snow Wedge . 4 spool valve - 2 lever controls · ACS "1000" coupler w/3 cu yd Bkt w/BOE · Counterweight, additional 880 Ibs · Fastener hyd coupler (1 ) SHAKOPEE 6340 COUNTY ROAD 101 EAST SHAKOPEE. MN 55379 PHONE 952-445-5400 DULUTH 4311 HAINES ROAD HERMANTOWN. MN 5581 PHONE 218-727-3038 800-795-0117 FAX 218-727.2827 ELK RIVER 16200Hwv 10NW ELK RIVER. MN 55330 PHONE 763-262-4474 FAX 763-262-4251 800-795-9274 FAX 952-445<>365 $112,153 14,250 1,500 2,950 27,720 9.020 2008 Fall TER 12 Hyd Rev Plow with standard specification including: . LDL 10 wing · Push bar extension . Electro/hyd joystick controls (1) ST. JOSEPH N 1751 CrY ROAD M LA CROSSE. WI 54601 PHONE 608-788-1775 FAX 608-787.6054 139,873 23.000 $ $ Contract Price ROCHESTER P.O. Box 6608 ROCHESTER. MN 55903 PHONE 507-288-3402 FAX 507-288-8027 $ Quoted price excludes all applicable taxes and is FOB Shakopee, MN Thank you for the opportunity to help you with your equipment needs. If you have any questions or comments, please contact the writer through the office at 952-445-5400. s~.n rely, I~ '-- ~ JJ:d T omas A~ Bethe Sales Manager ST. JOSEPH EQUIPMENT, INC. Wheel Loader w/Bkt Trade value: 1990 Case 621 / Snowblower :E-6A CAPIT AL REQUEST Department Streets - 2008-2012 Responsible Person Tim Thomsen PROJECT # 08-4100-003 - PROJECT NAME Snowblower CATEGORY Machinery & Equipment Improvemen _ or Equipment X PRIORITY I (I High...5 Low) Useful Life 15 years DESCRIPTION I Replace 1983 Root snowblower JUSTIFICATION I The 1983 Root Snowblower has exceeded its useful life and maintenance costs have exceeded the efficiency of operating this vehicle - - - Expenditure Schedule 2008 2009 2010 2011 2012 TOTAL FUTURE TOTAL - - $125,0001 I EquipN ehicleslFurnishings $125,000 $125,000 - - - = - - Funding Sources 2008 2009 2010 2011 2012 TOTAL FUTURE TOTAL - - - $125,0001 I Annual GO Debt-Current Year $125,000 $125,000 - - - - = - - - T - - - OPERA TIONAL IMPACT/OTHER ...-,... - - - Operating Budget Impact 2008 2009 2010 2011 2012 TOTAL FUTURE TOTAL - - - Page \. ORDER:1080066 MACQUEEN EQUIPMENT INC DATE: 01/04/08 595 ALDINE STREET ST. PAUL, MN 55104 CITY OF STILLWATER-STREET DEPT SHIP TO: CITY OF STILLWATER 216 N. 4TH ST. 3325 BOUTWILL RD STILLWATER MN 55082 STILLWATER MN 55082 TERMS: N30 Customer P.O.: SALES REP.:GENEREAUX/EAN Customer Phone: 612-439-6121 M/Q PO: QTY. DESCRIPTION EACH EXTENDED PRICE ------------------------------------------------------------------------------- ------------------------------------------------------------------------------- 1. 00 *2008 SNOGO MP-3D 110,760.00 110,760.00 1. 00 *TRADEIN ROOT SNOWBLOWER -5,000.00 -5,000.00 PRICE INCLUDES: 108" SIDE EXTENSION ENGINE PANEL GAUGES TURBO II PRECLEANER HTD FUEL/WATER SEPARATOR HITCH-(ACS PRO-1000 TO FIT CASE 621E) NEED S# OF EXISTING ATTACHMENT DELIVERY AND TRAINING. SCHMIDT: PLEASE POSITION AIR INTAKE INSIDE ENGINE COMPARTMENT. -------------------------------------------- -------------------------------- -------------------------------------------- -------------------------------- HOURS: ~~ SUB. TOT. 105,760.00 SHIP VIA: 2 SALES TAX 6,874.40 EQ. ARR: F.E.T. 0.00 TRK. ARR. . . /-r-Og- FREIGHT TOTAL 112,634.40 Applicable sales tax and F.E.T will be added unless tax exemption certificate is provided #9 Plow CAPITAL REQUEST Department Streets - 2008-2012 Responsible Person Tim Thomsen III - f'{:"l~?>; ".:.; PROJECT # 08-4100-001 ,~..~;.B - .. ' . PROJECT NAME One Ton Truck with Plow & Sander CATEGORY Vehicles Improvement -----.: or Equipment X PRIORITY I (I High...5 Low) Useful Life 10 years DESCRIPTION 1 Replace 1994 C3500 Chevrolet 1 Ton Truck JUSTIFICATION 1 The 1994 Chevrolet C3500 1 ton Truck has exceeded its useful life and maintenance costs have exceeded the efficiency of operating this vehicle - - - - ExpenduureSchedule 2008 2009 2010 2011 2012 TOTAL FUTURE TOTAL - - - $50,0001 I EquipN ehicleslFurnishings $50,000 $50,000 - - - - : - - - Funding Sources 2008 2009 2010 2011 2012 TOTAL FUTURE TOTAL - $50,0001 Annual GO Debt-Current Year $50,000 $50,000 - - - - - : - - - - J - - - - == OPERA TIONAL IMPACT/OTHER - - - - u. Operating Budget Impact 2008 2009 2010 2011 2012 TOTAL FUTURE TOTAL - - - Page '\ 05/04/2007 INVOICE r~ B n 7E5ti4117 ~AlI . - your PO it N CHAVES J PHONE (612) 750-1275 FAX (651) 653-5511 1801 East County Road F. White Bear Lake, MN 55110 BILL TO SHIP TO , CI'rV OF STILLWArER CITV OF STILLW~rER 216 NORTH 4TH STREET' MUNICIPAL MAINTENANCE FACILITY STILLWATER MN 55082 SrILLWATER. MN 55082 AT1N: ACCOUNTS PAYABLE QUANTITy DESCRIPTION UNIT TOTAL 1 . 2007 CHEVROLET SILVERADO 3500 4X4 CHASSIS CAB 21906.20 PLEASE PAY FROM THIS INVOICE NO STATEMENT WILL BE SENT eN 239471 . ,dav~t9!!l]!@aoJ.com TOTAL DUE , ..: - . ~ ..."" $ 21906.20 THANKS FOR YOUR BUSINESS .~ hO~~ "' "(HANK YOU FOR THE OPPORTUNITY TO SUBMIT '01'10 ";,.nT1"" ....,.." ,,;..., '';1.COW'--- 'ON' ~~n~ I i~~OH Oi~ VN9E Tefl'BOOl 6 u-er SUBMITTED BY: ACCEPTED BY:. TITLE: FOR ,RED HORSE TRUCK 80D'( & HOISTLLC. ,FOR~" : ' , DATE:' L SALES TAXES 6. . ' . SWENSON RTJ REPLACEMENT TAILGATE ,SANDER CRORROSION RESISTANT CENTER DROP PORT AND SPINNER ' ' , " ' INSTALLED COMP~ETE ',,: , -." . HYDRAULICS , FORCE AMERICA ENGINE MOUNTED' ELECTRIC CLUTCH PUMP, WITH ELECTRIC' CONTROL FOR HOIST AND PROPORTIONAL ELECTRIC' SANDER CONTROL ' SSC1"10 S~ND~R ~Of':ITROL IN$T~LLED CO~~LETE W,I:H,HOS:~S AND F~IN~S 7 T1M8REN FRONT OVERLOAD RUBBER SPRING INSTALLED' 8. WHELEN STROBE SWING MOUNTED ON CAB PROTECTOR WITH BRUSH GUARED 9: DUAL L.E.D. STOP TAil LIGHTS OVAL IN CORNER POST'AND ON CIP TWO PAIR 10. DUAL L.E.D. AMBE~ FLASl-!~RS'I.N REAR CORNER POST' , TOTAL'PACKA~E;AS ABOVE INSTAL~ED COMPLETE ~T AINLESS STEEL 334.00 , ,391.00 .'447.00 290,00 $ 24,788.00 $ 5"~78.00 $ 4,327.00 $ $ $ 5. 3. 4 1 R,TUI?E & 6 prong PLUG .' .' . '. BUZZARD S10 POWER PLOW INSTALLEDCOMPLETE WITH POWER PACK 535,00 $ 5.651'.00 CUSTOM HITCH: ON Z PL6.TE WITH Z' RECEIVE $ 2. MINIMIZER FIENDER WITH BOtT ON'8RACKES Dump Body , AR,ISTOCRAT MODEL CSDS 125 NARROW DUMP BODY a. 8'6"" X 6'6", 2-3 YARDS. 8a" WIDE 00, , b.' SIDE HEIGHT13", " c. FRONT END HEIGHT ,19. , NOTE; (FUEL FILLER LINE ANGLE) d. THREE-PANEL TAILGATFHEIGHT 19" ' , " ' 'e. FLOOR 316:HI TENSILE STEEL f. FLOOR, SIDE, ENDS -10 GUAGE ' g. TOP RAll,ONE-SECTION DROP SIDES. ' h. FRpNT CORNER POSTS & TWOHRACES PER SIDE, . , " , i. Y.INTERGAL CAB PROTECTOR 45 DEGRE~ TAPER FORMED'SLOTTED WINDOW j. HEAVY DUTY S"I-BEAM LONG SI.LL AND BACK UP ALARM' ' k. ARlsrOCRA T 525DA DIRECT LIFT HOIST L It:'JSTALLED AND PAINTED ONE <;;QLOR ' $ $ ,6,494.00 ,631.00 1 9,2008 CONTACT:Nick Chlive ==--=== ,SALES QUOTATION MINDOT R.Fi) 8742 ' .. VENDOR# 20055376100 QUOTE ONE TON PATROL TERMS:OUE ON DEL DA TE:January E5484 COU'NTY ROAD 88 ME:NOMONIE:, WI 54751 71 &2.35-8282. P49Nl': 715-235-85 15 PAX ,il RED",,'H:ORSE " Truck Bodr& Hoist LLC ' , .www.redhorsetruck.com ': , ' , " TO: ciri 'OF STILL'VATER ',2164tbSt ' " :. ' Stillwater, MN 55082,: , ' '6S1~27:5-4103 'F~'~51~2'75-4112 " Sewer Cleaner Sanitary Sewer Department CAPITAL REQUEST Tim Thomsen Responsible Person 2008-2012 PROJECT # x Equipment or Improvement Useful Life SRX-C SEWER CLEANER ment High...5 PROJECT NAME Machine CATEGORY PRIORITY ears JUSTIFICA TION J Gives the City the abiltiy to get off road into easment areas to clean sewer lines that can't be cleaned now because of the location 20 Low) DESCRIPTION r Easement Sewer Cleaning machine attachment for a skid steer (I FUTURE TOTAL $15,000 TOTAL $15,000 2012 2011 2010 2009 2008 $15,000 Expenditure Schedule . EquipN ehiclesIFumishings FUTURE TOTAL $15,000 TOTAL $15,000 2012 2011 2010 2009 2008 $15,000 J Funding Sources OPERATIONAL IMPACT/OTHER Sanitary Sewer Fund FUTURE TOTAL TOTAL 2012 2011 2010 Page 2009 2008 Operating Budget Impact www.lnfratechcat web site catalog john@infratechonline.com e-mail 763.428.6~8~8 I l ~ ,489. Date: 6/30/08 Attention: Mr Nick Chaves Organization: City of Stillwater Reference: SRX-C Hi Nick, Please review the attached information on the SRX-C auxilial Y pipeline cleaning hose reel attachment. Price for unit @ $11 ,460.00/complete ~ F.O~B. UEMSI Let me know if you need more information. Sincerely, ~elZi I nfratech JUN 30 MEMO .John Herbert Selvog 7634286489 2006 2 3 PM NFRATECH NO.5 2 5 P INFRATECH Infrastructure Technologies. Inc. 21040 Commerce Blvd. Rogers, Minnesota 55374 \ FLEXIBLE PIPE TOOL COMPANY Sewer Cleaning and Inspection Equipment 30577 Pearl Drive St Joseph, Minnesota 56374 800-450-6969 '- January 3. 2008 Nick Chaves City of Stillwater 3325 Boutwell Road Stillwater, MN 55082 DATE TO: FROM Bob Guggenberger WE ARE PLEASED TO SUBMIT THE FOLLOWING QUOTATION. All prices are subject to immediate acceptance. Clerical errors are subject to correction. All agreements are contingent upon fires, accidents, labor difficulties, and causes beyond our reasonable control. No statement contract, or order binding on the Company unless made or approved on behalf of the Company by one of its officers the following options: Machine including 2008 Sreco EMSP-6 Skid Mounted Easement wind Articulating hose reel Level wind assembly Footage counter mounted on level Hydraulic pressure gauge Reel direction control valve Reel speed control valve 1" x 500' sewer hose installed on unit 1" x 12' leader hose Tigertail Color: white Operation/maintenance manual Operator training 1 year warranty (1 ) . . . . . . . . . . . . . One 12,353.00 By: FLEXIBLE PIPE TOOL COMPANY $ Bob Guggenberger Minnesota sales tax) include freight or (does not Total Date January January January January January January January January January January 5 5 5 5 6 6 6 6 7 7 COq1mittee HRA Interviews for Housing Representative Legislative Committee Housing and Redevelopment Authority Historic Courthouse Advisory Council Metro Transitway Development Board Workforce Investment Board Metro Transportation Advisory Board Minnesota Inter-County Association Minnesota Extension Parks and Open Space Commission 8:15 a.m. 11 :00 a.m. 3:30 p.m. 5:00 p.m. 8:30 a.m. 8:30 a.m. 1 :30 p.m. 4:00 p.m. 5:00 p.m. 7:0 Location Washington County Government Center Washington County Government Center 1584 Hadley Avenue North - Oakdale 101 West Pine - Stillwater 2099 University A venue West - St. Paul 2150 Radio Drive - Woodbury 390 Robert Street North - St. Paul 1004 4th Avenue South - St. Cloud Washington County Government Center Washington County Government Center NO BOARD MEETING ON JANUARY 29, 2008 - 5th TUESDAY MEETING NOTICES Time Board Workshop with the Office of Administration Review Printing and Advertising Options for Staying in Touch Newsletter * * * * * * * ** * * * * * * * * * * * * * * * * * * ** * * * ** * * * * ** * ** * ** * * * * * * * * * * ** * * REMINDER: 0:30 to 0:50 Board Workshop with the Office of Administration Washington County Comprehensive Plan Update 2030 o 0:00 to 10:30 9 9:55 Adjourn 8 Board Correspondence Commissioner Reports - Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduledfor afuture board meeting. 7 9:40 General Administration - Jim Schug, County Administrator Housing and Redevelopment Authority District 3 Vacancy 6 9:30 Property Records and Taxpayer Services - Steve Gransee, Division Manager Conveyance of Tax Forfeited Lands 5 9:25 Public Works - Don Theisen, Director A Outstanding Conservationist Award - Jay Riggs, Washington Conservation District B Information on Design Credits for Service Center Construction Amendments C Reimbursement of Acquisition Costs at Grey Cloud Island Regional Park 4 3 9 9 o o Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or junction of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board mustfill out a comment card before the meeting begins and give The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to lim your presentation to no more than five minutes. the Board Chair reserves the right to limit an individual's presentation ifit becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items, Calendar Consent 2 9:00 Pledge of Allegiance 9:00 Roll Call BOARD AGENDA JANUARY 15, 2008 - 9:00 A.M '. .' ". Washington ~- ~County Myra Peterson, Vice Chair District 4 Gary Kriesel District 3 Bill Pulkrabek District 2 Dennis C. Hegberg, Chair District 1 \ ~ WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR** JANUARY 15.2008 items are presented for Board approvaVadoption The following ITEM DEPARTMENT/AGENCY Committee assIgnments for 2008 Approval of appointments to the Groundwater Advisory Committee to first terms expiring December 31, 2009: Jon Whitcomb, Water Management Organization Representative; Rick Vanzwol, Watershed District Representative; and, Julia Welter, Local Government Representative. sSloner Approval of the Comm A B AdminIstration Health Emergency Mary Local Approval to appoint the following individuals to the Public Preparedness Advisory Committee to terms expiring December 31, 2008: McComber, Local Government Representative; Robert Livingston, Government Representative; and Stacy Bohl, Allied Health Representative C Washington County Agricultural Society the Approval of operations grant to for 2008 D Approval of purchase of service agreement with Tubman Family Alliance for services provided to victims and families of domestic violence. E. Community Corrections Community Services services through the Approval of the re-certification application by the Department for adult rehabilitative mental heath Department of Human Services. F Community Services Haven Chemical Health Systems, treatment and adult outpatient Approval of the 2008 - 20 I I contract with LLC for adult residential chemical dependency chemical dependency treatment. G home and REM Minnesota for with Approval of the 2008-20 I 0 contract community based services. H to provide Croix Valley Approval of 2008 contract with Hope House of St. home and community based services. the with three-year 2008-2010 agreement a to ratify Approval for the Board Attorney Association. J Human Resources the 2008 health insurance for Supervisor's Association. Approval to revise Human Resources Policy #5003 Employee Recognition Program to include IRS requirements regarding gift cards and taxable income Approval to ratify K L. Approval to revise Human Resources Policy #5014 Comparable Worth to reflect a change in the responsibilities of the Comparable Worth Committee. M Lake the City of Forest with 2011 Approval of Amendment # I to assessing contract a term of January 1,2008 through December 31, N. Property Records and Taxpayer Services * Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. elect to pull a Consent Calendar item(s) for discussion and/or separate action. Approval of resolution, authorizing the execution of a Metropolitan Counci Land Exchange Agreement to replace land removed for the South Service Center within Cottage Grove Ravine Regional Park Commissioners may U Approval of service contract with Fluid Interiors for the provIsion of technica services for modular furniture at various county facilities T. Approval to Master Mechanical, Inc execution of a contract as approved by of resolution awarding the bid for LEC Cooling Tower Replacement the lowest responsible bidder, conditioned upon the law. S Approval of resolution, authorizing the Historic Courthouse to accept a grant from the Hubbard Foundation for operating support in the amount of $1,000. R. $3,000 Approval of resolution, authorizing the Historic Courthouse to accept a grant from the Hardenbergh Foundation for operating support in the amount of Public Works Q Approval of accept 2008 fundIng In the amount of $50,000 from UCare Minnesota for expansion of the aging health promotion activities. Public Health and Environment " P o Approval of Amendment No. 1 to Joint Powers Agreement with MInnesota Counties Computer Cooperate (MCCC); and to reappoint Kevin Corbid as Delegate to the MCCC and Kristin Tuenge and Joanne Helm as alternate delegates.