The URL can be used to link to this page

Home My WebLink About2008-01-08 CC Packet i lwater AGENDA CITY OF STILLWATER CITY COUNCIL MEETING NO. 08-01 Council Chambers, 216 North Fourth Street January 8, 2008 TNE IIITH'LACE OF IIIINNESOTA REGULAR MEETING RECESSED MEETING 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Chamber Update 2. Discussion on Public Restrooms - Vern Stefan 3. STAFF REPORTS 1. Police Chief 2. Fire Chief 3. City Clerk 4. Community Dev. Director 6. City Engineer/PWD 7. City Attorney 8. Finance Director 9. City Administrator 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES - Possible approval of December 18, 2007 regular meeting minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. Swearing in of Officer John Siebenalar 2. Swearing in of Officer Andrea Olson OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of resDect for others in attendance. Dlease limit your comments to 5 minutes or less. CONSENT AGENDA*(RolI Call) 1. Resolution 200~-01, directing payment of bills 2. Resolution 2008-02, reimbursement resolution for capital outlay 3. Possible approva; to purchase one ton truck w/plow & sander, loader with bucket & snow plow & snowblower for 16ader for Street Department; and utility vehicle (field groomer) for Parks Department from State Bid 4. Possible approval to obtain quotations flow meters, sewer televising van SRX-C Easement sewer cleaner & lift station improvements 5. Possible approval to purchase parking enforcement vehicle - Police Department 6. Possible approval to purchase three patrol vehicles - Police Department 7. Possible approval to purchase two unmarked vehicles - Police Department 8. Possible approval of utility bill adjustments 9. Resolution 2008-03, approval of proposal for parking ramp survey PUBLIC HEARINGS - Out of resoect for others in attendance. olease limit your comments to 10 minutes or less. 1. Case No. 07-50. This is the date and time for a public hearing to consider a request from Curt Geissler, representing Lakeview Hospital, for a Zoning Map Amendment and Zoning Text Amendment request to rezone the property located at 927 Churchill Street Wand surrounding properties from RB, Two Family Residential to PA, Public Administration and any variances related thereto. . Notices were mailed to affected property owners and published in the Stillwater Gazette on December 28, 2007. (Resolution- Roll Call) UNFINISHED BUSINESS 1. Discussion on weed harvesting NEW BUSINESS 1. Possible approval of setting Sale of General Obligation Capital Outlay Bonds, Series 2008A (Resolution - Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (contin",ed) COMMUNICA TIONS/Rf:QUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. Page 2 of 2 ..(" i ~U~ate~ THE BIRTHPLACE 0, MINNESOTA ~ TO: FROM: Mayor & City Council Bill Turnblad, CommunitY Development Director1tr DATE: January 3, 2008 MEETING DATE: January 8, 2008 RE: Public Restrooms in 227 N. Main Building BACKGROUND Last summer the Planning Commission, Heritage Preservation Commission and City Council approved the final phase of the Maple Island Dairy redevelopment project. The approved plans include demolition of the former hardware store and the construction of a two story building. The ground level would be for commercial space and the second floor for offices. This phase of the redevelopment is known as the 227 N. Main Building. On July 18, 2006 the City Council approved the vacation of a City parking easement over the surface parking lot that is located next to the former hardware store. Conditions of approval were: 1. "the developer agrees to meet with the City to discuss the potential of providing a public restroom"; and 2. Filing of the vacation with the County would occur after the final building plans were approved. The minutes of the July 18, 2006 Council meeting state the following: Councilmember Harycki noted the developer has been very responsive to input and concerns in downsizing the project. Mr. Harycki did ask whether the developer would consider inclusion of a public restroom, open during business hours, in exchange for vacation of the easement. Vem Stefan, representing Mainstream Development, said if the City were willing to partner with the developer in providing the restroom facility, they would be willing to consider that. Councilmember Junker asked Mr. Stefan for his definition of "partnering." Mr. Stefan said they would be willing to talk about the suggestion. After discussion, Councilmember Junker included the condition that the developer '). 227 N Main Building January 3, 2008 Page 2 , agrees to meet with the City to discuss the potential of providing a public restroom in his motion for approval of the vacation. Councilmember Polehna said providing a public bathroom seems like a reasonable compromise for giving up the parking easement and forgiving the requirement for another 86 parking spaces. On September 18, 2007 Mr. Stefan came before the Council to discuss the bathrooms. The Council explained that they expected a proposal similar to what was provided in the Stillwater Mills on Main project. This is to say that the restrooms provided for the building tenants would be made available to the public during business hours. Also, that there would be no cost to the City. SPECIFIC PROPOSAL Mr. Stefan proposes to provide restrooms to the public in the same fashion as is done at Mills on Main. Details include: · One restroom for men, one for women · Restrooms would be located on the ground floor level and be accessible from Main Street (and from tenant space as well) · Exact location of restrooms to be determined when tenant space configuration is known · Restroom finishes and layout to be substantially similar to that shown in the attachment REQUEST Mr. Stefan would like the City Council to consider and approve his public restroom proposal. attachment: floor plan ,- ~ MAINSTREAM DEVELOPMENT PARTNERSHIP 219 NORTH MAIN STREET STILLWATER MN 55082 TO: CITY OF STILLWATER DECEMBER 27, 2007 SUBJECT: 227 NORTH MAIN STREET DEVELOPMENT ATT: BILL TURNBLAD As a result of our meeting on December 5, 2007 with City Staff; Bill Turnblad, Larry Hanson and David Magnason - City Attorney, it was agreed that Mainstream Development LLC would provide space for two (2) publicly accessed restrooms in the subject development. We also determined that the following conditions would be met; 1. The restrooms would be located on the first/main floor, 2. the restrooms would have Main Street access, 3. the restrooms will be as depicted in the attached design draft, and 4. the restroom finishes and equipment shall be as specified in the attached design draft. There remain however, as we discussed, several indeterminate conditions that will require tenancy consideration$; 1. Exact location of the restrooms will be defined by tenancy precedence, and 2. final orientation will be determined by mechanical and economic considerations. Th!$ proposal supercedes our proposal of September 18, 2007 and is . intended'to satisfy the City Council's request for an acceptable . al ternat;i ve. If yon have any questions, do not hesitate to call. ~-o ~;o ....0 co\) bo '""-Jlf) rI'""\ o -oi c! I OJ ! II ni I I t :::u i rrll (/)1 ;tj\ 01 ~i I i I I I ,- .~".. I i -' ...., 1 . i ~1'''1:';; C) i " .1 ; : :~i.+"-''}.. ........._~_.__._..+_.._- \~.I .- . .......,./'" ; .t,.'. ....,J ! i ...~h ~ (! ~ I I ....,. j .______.......a....-- h ;'I. ) ...." ...... .""'I'~ ..,.:.1 ,..-..4") .: i-;:~~ . l.~ - .. i i \ CUH t. _.._..~.w.._..._... - .:;:u=---: --....--............. i I ~ I M j 0 i '"i"I . ~ ~ I I I I I I I I , f""'I f""'I ..0 ..0 Ili[i~ ~~~~.-6. c: Q.-5'~~~ cr~!R 3 3 "'O(i- 0 co co -. sa g- S () a ~ ~ ~ 9. ill.... cr Q U rt""'" .;-S"~ ii.~~.le. 0 a~ ~'-Q g =' !f i~is'l i ~ !lii'zrCD 3 ~: 5t -~ ~ ~ ~ 0- Q 3 "i ~ '*llltllllll'IIII,::!1 ~ fl:I~~~ffjlili':~~~1 ~ g 1>= ....-g: ~:i' I: ~ 1"8 3. ~ ~. 3 ~~ 'i~ ,... ox li8 ./iJ ~ laa;'" ii 8-i:-8 [I [I ~ ~ r< ~ d:'" S !t_a._!t~:= ... 80S!! :1-- - NON 0 g ~. f~: lQ~ ~8.~-a.~iil ~ Q is.. 1 ~ 'fiJ o ~i.:r c:r a- g. 50 ~~l g- ~ g- [ !ta _i1 !. ia iCiJ N - n N~~~ ~ g -- -g ar ~ TH! ".'"'LACE OF _"NEIBTA CITY COUNCIL MEETING NO. 07-28 December 18, 2007 REGULAR MEETING 7:00 P.M. Mayor Harycki called the meeting to order at 7:03 p.m. Council member Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director T Public Works Director Sanders Finance Director Harrison Fire Chief Glaser Police Chief Gannaway City Clerk Ward In the Pledge of Allegiance PLEDGE OF ALLEGIANCE Mayor Harycki led the Council APPROVAL OF MINUTES Motion by Council member Ga December 3, 2007 regular a nde y Council member Polehna to approve the minutes. All in favor. PETITIONS, INDlVIDU TIONS & COMMENDATIONS Certificate of Commend Police Chief Gannaway presented a Certificate of Commendation to Officer Austin Peterson recognizing his actions in an incident that took place on Oct. 31, 2007, related to his role in locating the suspect in a Hudson WI, bank robbery and handling a volatile situation with courage. Meritorious Service Commendation - Officer Bradley S. Allen Police Chief Gannaway presented a Meritorious Service Commendation to Officer Bradley S. Allen recognizing his actions in an incident that took place on Aug. 24, 2007, when Officer Allen responded to a call of a shooting suspect at large in the City of Lakeland and assisted the Washington County Sheriff's Department in taking the suspect into custody. OPEN FORUM There were no public comments City Council Meeting - 07-28 December 18, 2007 STAFF REPORTS Fire Chief Glaser provided an update on the Fire Department's response to a Mutual Aid call to assist in responding to an explosion on the ylh floor of the King Plant. Police Chief Gannaway provided an update on the motorcycle patrol. He noted the patrol started at the end of May and ran through the beginning of November. He provided statistics related to the productivity of the patrol, which he called "outstanding." He stated the patrol was immensely popular with the community. Chief Gannaway also provided an update on the commercial vehicle enforcement, which he said was very successful; he stated inspectors from the State Patrol were very enthusiastic about the project and hoped to continue the inspections/checkpoints. Councilmember Gag asked if it would be possible to have the checkpoints conducted more frequently, rather than once a month; Chief Gannaway said he could check into that possibility. Chief Gannaway also suggested sending one or two of' fficers to the commercial vehicle school. Councilmember Polehna suggested wo Washington County to utilize their scales so the City could do weighing as Harycki noted the intent of the vehicle inspections was an effort to reduce affic in the neighborhoods adjacent to the downtown area, as well a g life of the bridge. The Mayor said related to that effort, there had been talk il"1i;!f~m officer and engineering department staff member to traffic sc 'eas about measures to address cut- through traffic/traffic calming measu r Sanders stated he had been checking into the availability of classes, bu n ffered in 2007. ad noted that he had distributed a working sSlon of the sub-committee work on refining the Ian. He asked that Councilmembers contact him I e addressed further. Community Development Direc paper that will be used for t.l:1e fi goals/policies of the Com 'eRe if they have any issues ould Mayor Harycki note Senate Bonding stage of the lev presentation befo embers of the Council were in attendance when the s in town to conduct hearings on funding for the third t, and he commended Engineer Sanders on his ommittee, City Attorney Magnuson told the Council that he had prepared a memo regarding the property the City owns in Wisconsin. He noted that in the past the City has paid little attention to the property, but recently became aware there have been some encroachments on the property. He said the first step in determining possible actions to deal with the encroachments was to determine the City's rights in another State, whether the City has sovereign rights to the property as it would have in this State. Mr. Magnuson said the Supreme Court in Minnesota and in federal law has determined that if a State owns property in another State it does not have sovereign rights - it has only the rights of a private corporation when it comes to dealing with the property. He suggested the responsible thing to do in dealing with the encroachments would be to have a survey done of the property to identify areas of encroachments along with an effort to agree to boundaries if there is a slight variation; he also suggested there could be an action taken in Wisconsin court to register the boundaries to prevent adverse taking of the property in the future. He said if the Council wishes to proceed, staff would obtain estimates for the cost of the survey and any legal action. There was discussion of Page 2 of 10 City Council Meeting - 07-28 December 18, 2007 the debris on the site; Council member Nyberg asked Mr. Sanders to look into the cost of cleaning up the site. It was consensus of the Council to proceed with getting the estimates for a survey, possible legal action and cleanup. CONSENT AGENDA Mayor Harycki asked that Item No, 4, Resolution 2007-238, designation of depositories for 2008, be pulled for discussion. Motion by Councilmember Milbrandt, seconded by Councilmember Polehna to approve the Consent Agenda with the deletion of Item 4. Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Nays: None Resolution 2007-235, directing payment of bills Resolution 2007-236, approval of agreement Resolution 2007-237, approval of Legislative Resolution 2007-239, accepting work and Park project Resolution 2007-240, approval of radio Public Works Resolution 2007-241. renewal of T Resolution 2007-242, approval Resolution 2007-243, approva 2008 Possible approval to carry Sewer Possible approval to ca. Possible approval to Possible approval t Community Deve Possible approv er Capital Outlay Items - Plant/City Hall Possible approva ry over Capital Outlay Items - Recreation Center Possible approval to ry over Capital Outlay Items - Library Possible approval to carry over Capital Outlay Items - Police Possible approval to carry over Myrtle Street Dump Cleanup - Engineering Possible approval to purchase Firehouse licenses for Fire Dept. Possible approval to purchase a Video Camera for Fire Dept Possible approval to purchase a computer for the Sewer Dept Possible approval to purchase AutoCad licenses Possible approval to purchase Diskeeper Software for the MIS Department Resolution 2007-244, approval of inspection service agreement with Summit Fire Protection Resolution 2007-245, approval of maintenance contract of fire alarm system and Creek Group, Ltd. contract al payment for Brown's Creek e agreement with Allstar Wireless - n e for 2008 mission 2008 budget ith LuAnn Clark for cleaning services for al utlay Items - Public Works, Parks, Streets, r Capl al Outlay Items - Fire Department r pital Outlay Items - MIS rofessional Services (Comprehensive Plan Update)- Resolution 2007-238, desiQnation of depositories for 2008 Mayor Harycki asked whether the City's bank balances have ever exceeded FDIC limits. City Administrator Hansen responded that the City does have a money market Page 3 of 10 City Council Meeting - 07-28 December 18, 2007 account that provides the City with an outstanding daily rate, so the City has a much higher balance in that account, but it is protected beyond FDIC limits and the City does have a policy regarding investments. Motion by Mayor Harycki, seconded by Council member Nyberg to adopt Resolution 2007- 238, designation of depositories for 2008. Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Nays: None PUBLIC HEARINGS There were no public hearings UNFINISHED BUSINESS There was no unfinished business ved from the Gazette, Courier and ending that the City continue the past tions and Courier for publication of NEW BUSINESS DesiQnation of leQal newspaper for 2008 City Clerk Ward stated proposals h Press Publications. She stated st ff practice of using the Gazette fo proceedings. Motion by Councilmember Polet]pfi~t" d by Councilmember Gag to adopt Resolution 2007 -246, designating the Stil 'L Gaze e (legal publications) and Stillwater Courier (proceedings) as the City's I Ii ion and approving contract with the Stillwater Gazette and Stillwater Courier. iJllmndt, Nyberg, Polehna and Mayor Harycki Ayes: Councilmembe Nays: None Possible appointments to various boards and commissions City Clerk Ward noted that a number of terms expire as of the first of the year. Openings have been advertised in the newspaper and current members asked whether they desire reappointment. She reviewed the openings and the requests for reappointment. City Administrator Hansen noted that the Council could go through the new interview process for each opening or could make reappointments as it desired. There was discussion about the new interview process, with Councilmember Gag pointing out that process was established during mid-term vacancies and the Council hasn't yet had to deal with requests for reappointment. Mayor Harycki suggested that all new applicants at least deserve an interview and suggested that interviewing current members who have requested reappointment seems like the fair thing to do - treating all applicants the same. There was a question as to whether the Council needed to interview applicants in instances where there is only one applicant for one vacancy. Council member Milbrandt suggested that since current members seeking Page 4 of 10 City Council Meeting - 07-28 December 18, 2007 reappointment expect that process will be followed, continue that for this year but let all boards/commissions know that next year's reappointment process will involve an interview. There was a brief discussion about term limits. Motion by Council member Milbrandt, seconded by Councilmember Nyberg, to adopt Resolution 2007-247, appointments for various City Commissions, with the reappointment of current members who have requested reappointment, appoint applicants when there is only one applicant for a vacancy and go through the interview process in instances where there are multiple applicants for a board opening. Ayes: Councilmember Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Nays: None Possible approval of resolution for fees for 2008 Services/Publications City Clerk Ward noted that the items highlighted ose where fees are proposed to be changed, changes that were requested by d t heads, discussed at budget workshops or already approved. Mayor Haryc ether the proposed fees related to fire services were budgetary ite er noted the fees as proposed relate to fire services only, not police call cussed at budget hearings. Councilmember Gag asked about the pr water rate of $10 per quarter; Public Works Director Sanders expla' nt base rate is $4.50 per quarter for residential lots, and this would be th e since 1996 when the storm water utility fee was initiated. Mr. Sand s that the City is faced with considerable expense for maintenance/upgr <ill," g ponds. City Administrator Hansen noted that there had been substantial of the storm water fee at budget time with staff proposing a lower rate,t,but ouncil questioning why the rate shouldn't be higher. Councilmember 'f::)" ke to changes in Watershed District rules and drainage easements th n't been maintained that make the increase necessary. onded by Councilmember Nyberg to adopt Resolution ns 2008. Motion by Councilmember 2007 -248, fees for servi Ayes: Councilmember G Nays: None . brandt, Nyberg, Polehna and Mayor Harycki Possible approval of aQreement for the use of Northland Park hockey rink Community Development Director Turnblad reviewed the proposed agreement with the Stillwater Area Hockey Association, noting the agreement is essentially the same as in prior years. He stated that the Park Board reviewed the agreement and recommended approval by unanimous vote. Motion by Councilmember Milbrandt, seconded by Councilmember Nyberg to adopt Resolution 2007-249, approval of contract with Stillwater Area Hockey Association. Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Nays: None Page 5 of 10 City Council Meeting - 07-28 Possible adoption of resolutions for 2008 Budoet & Tax Levy December 18, 2007 Finance Director Harrison said there were only minor changes to the budget as presented in the Truth-and-Taxation Hearing, one a $4,000 reduction to the general fund to reflect a purchase made this year rather than in 2008, a change in the library budget to reflect the reduced transfer that occurred during the budget hearings in August. She noted the budget changes do not affect the tax levy. Motion by Council member Milbrandt, seconded by Councilmember Polehna to adopt Resolution 2007-250, adopting the final budget for the year 2008. Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Nays: None There was discussion about the budget and comments about the library's budget made in the newspapers. r Gag to adopt Resolution Motion by Councilmember Polehna, seconded by Co 2007 -251, adopting the final tax levy for the year Ayes: Councilmembers Gag, Milbrandt, Nyberg, Nays: None d Mayor Harycki Pavement Manaoement Presentation Public Works Director Sanders t since 2001, every three years a study of City stre~ts has been conductesL!,~ ra e s reets according to their condition, which is the basIs for the 5-year CIP ~ r'!' rovement projects. He provided an overview of the City street system and esults ased on street ratings in five categories. In the most recent study, he bout 45 miles of streets were analyzed, with 15 miles rated excellent, 13 . Ir, and 15 miles poor/worst. He highlighted areas that will be concentra treet reconstruction projects for the next five years. He noted that mill-a 'i,rojects may save a street from the need for a total reconstruction pro r a number of years. He stated that this year $1.4 million is budgeted for the stre roject, an amount that is increasing 10 percent for the next five years. Mr. Sanders brought up the possibility of increasing the assessment rate as a means of doing more street reconstruction; he also noted that the recommendation is that all streets rated poor/worst be total reconstruction projects. He emphasized that the current program/budget is not sufficient to keep up with the rate at which streets deteriorate. There was discussion about how to get more miles done each year. Several specific streets, including Orwell Court, were mentioned as in need of reconstruction. Councilmember Milbrandt noted that at one time the City assessed 100 percent for street projects. City Attorney Magnuson pointed out the 100 percent assessment policy was during the time of the sewer separation projects during the 1960s; in the 1970s, he said, there was a law change which mandated that an actual increase in market value must be shown to justify the amount of an assessment. Councilmember Milbrandt suggested that in addition to increasing the budget for street reconstruction projects by 10 percent to reach the $2 million mark, the Council will have to grapple with increasing Page 6 of 10 City Council Meeting - 07-28 December 18, 2007 the assessment rate from 50-50 to perhaps 70-30 over time. Mayor Harycki asked about state funding; Mr. Sanders pointed out that the City has borrowed ahead on its funding for state -aid roads and 2010 will be the first year there will be $300,000 in state funding available again to do a state-aid road. City Administrator Hansen noted that the Council had given him direction in the annual goal-setting session to look at the assessment policy, and he would be developing a set of recommendations on that issue for the Council's consideration. City Administrator Hansen stated that the (assessment rate) issue is a politically and emotionally charged one, and probably the worst thing that could happen would be to change the policy and then have a change in Council and have the policy change again which would be totally unfair to the residents. Councilmember Polehna asked whether there is a trail pavement management program. Mr. Sanders said there is not such a program, but next year the City would be looking at Long Lake trail. Possible orderinQ preparation of feasibility report for 2008,S.treet Improvements Motion by Council member Milbrandt, secon 2007 -252, resolution ordering preparation 2008-02) Mr. Sanders reviewed the proposed 2008 stre by Sixth Street on the west, Third Street on the addition or Orwell Court. ent project, an area bounded Willard to Fourth Street, with ilmember Gag to adopt Resolution r 008 Street Improvements (Project Ayes: Councilmembers Gag, Milbrand Nays: None Public Works Direc viewed possible projects that could be done as part of the City's Lake M Ian presented by Joe Bischoff, Wenck at the December 3, 2007 meetin .\\Improvements related to Lily Lake and the recommendation that total phospho e reduced by 150 pounds to meet state standards for Lily Lake. One of the projects, t ospital ponds that were listed in the Lily Lake Water Quality plan done in 1999 was to divert the water from Churchill and Churchill/Greeley intersection to drain into Brick Pond. As part of the overlay project proposed for 2010- 11, Greeley Street it would include diversion of the storm sewer into the hospital ponds. The Lily Lake parking lot improvements would be done in 2008, with the others accomplished over the next five years. He also spoke to the recommendations for monitoring of Lily Lake and Brick Pond and suggested that Brick Pond be added to the monitoring agreement with Washington Conservation District. Regarding Lake McKusick, Mr. Sanders noted that Mr. Bischoff, Wenck could not really identify the source of the phosphorous pollution and the recommendation was to do more monitoring to identify the source of the phosphorus loading. Mr. Sanders suggested that the Water Conservation District could also be utilized to do this monitoring, with a consulting firm hired to do the analysis and make recommendations. He also referred to the Plan's recommendations regarding infiltration basins in the buffer area and pointed out the City will have to work with other agencies, including the Page 7 of 10 City Council Meeting - 07-28 December 18, 2007 Brown's Creek Watershed District, to determine what will be allowed under those agencies' new regulations. Mayor Harycki stated that during the presentation by Mr. Bischoff, it was suggested the first priority should be to do the study/monitoring to determine the source of the pollution which would identify what projects should be done and that maybe the money for the Myrtle Street Dump cleanup could be used for that study to determine the source of the problem. Councilmember Milbrandt noted the City had budgeted for harvesting of the lake again and according to Mr. Bischoff continuing the harvesting of McKusick was more of a band aid for McKusick and felt that the harvesting money should be used for the study rather than harvesting the lake again. Mayor Harycki stated the harvesting was done until there was a better understanding of what was happening to the lake. He stated that today there is a better understanding of the problem and that it may be better to put the weed harvesting money and spend it on the study rather than do something cosmetic which weed harvesting is. He encourage staff to look at the cost of a study and see if it can be done for less than $40,000 a en the Council can look for possible funding sources, including the money for harvesting or roll-over funds from the dump site cleanup. Mr. Sande ed out the Brown's Creek Watershed had some money budgeted for t area. Mr. Sanders said he could have an estimate of the cost for sa ring by mid-January. Councilmember Nyberg also suggested ssible grant sources. Mayor Harycki spoke of ways to educate th'abl ing the City newsletter and direct mailings, regarding shoreline mana s. Councilmember Polehna spoke of the condition of Long Lake and t us on that lake as well. Mr. Sanders noted that the Watershed had rojects in the Long Lake watershed and had taken the lead role in rega ke. Mayor Harycki stated that he was surprised to learn that McK!J?~ick e's problem doesn't come from Long Lake but from other sources that have y"feW rmined. Councilmember Polehna said he wanted the public to be aware City as not forgotten about Long Lake and recognizes the need to address t ' sell. City Attorney Mag explained that the Zephyr owner had paid the mortgage owed the City and the Cou needs to give direction for the Mayor and Clerk to sign the mortgage satisfaction. Councilmember Milbrandt wondered if it would be possible to sign the mortgage satisfaction and still maintain first-right-of-refusal on the Zephyr depot. City Attorney Magnuson stated that the Zephyr owner has asked that the City forgive the first-right-of-refusal on the depot now that the mortgage has been repaid, but it would be possible to maintain that right if the Council so desired. Motion by Councilmember Milbrandt, seconded by Councilmember Polehna to adopt Resolution 2007-253, authorizing satisfaction of Zephyr mortgage and directing Mr. Magnuson to retain first-right-of-refusal. Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Nays: None Page 8 of 10 City Council Meeting - 07-28 December 18, 2007 COUNCIL REQUEST ITEMS Mayor Harycki informed the Council that the Parks Board has made a recommendation that the City look into acquiring the Boom Site. Councilmember Nyberg, a member of the Parks Board, said the Board is always interested in acquiring more parkland, but more information is needed regarding the Boom Site. Mayor Harycki noted efforts would be in cooperation with the Township to see how possible acquisition might come about - whether it is joint acquisition or singular. The Mayor stated the Parks Board was looking for direction from the Council, and suggested that the Council direct the Parks Board Chair and Vice Chair form a sub-committee to discuss the matter with two counterparts in the Township to start moving forward. Councilmember Milbrandt said he would be in favor of exploring possible acquisition, but would also like input from Public Works Director Sanders regarding annual maintenance costs. Motion by Councilmember Nyberg, seconded by Mayor acquisition of the Boom Site. All in favor. cki to direct staff to explore the Mayor Harycki said he was shocked at the linquent sewer bills and suggested that now when there are aban ies, the City is in a complaint- driven process regarding such propertie ed concern that should a wave of foreclosures hit the City, the City not about property neglect issues. Mayor Harycki suggested directing evelopment Director Turnblad to explore what other cities are doin t the issue. Councilmember Nyberg said in his experience, cities genera ns to the property owner and in a foreclosure situation to the ban ember Polehna suggested that perhaps the City needs to be a little mO~~,ag Ive about enforcement, more proactive rather than reactive. Councilmemberof~~" gested the issue was not just with foreclosures, but property maintenan who e. Mayor Harycki asked Mr. Turnblad to do some research in the next s 0 s and come back with some ideas on how to deal with the issue. Councilmember lifl5inted out that the City has an ordinance that prohibits sandwich boards I downtown area, but many shops are utilizing sandwich boards. He proposed directin aff to send a letter to business owners in the historic district reminding them of the ordinance and informing them the ordinance will be enforced in the spring. Mayor Harycki said he thought the Chamber was dealing with this issue and was going to come before the Council with recommendations on signage; he suggested contacting the Chamber to find out where they are in addressing the problem. Councilmember Milbrandt said until the Chamber comes forward with a proposal, he would like to see the ordinance fully enforced. Councilmember Nyberg said while he thought the ordinance should be enforced, the City should work with shop owners. Councilmember Gag said he would be willing to revisit the issue. Councilmember Polehna expressed appreciation for the ice rink at Benson Park. Page 9 of 10 City Council Meeting - 07-28 December 18, 2007 ADJOURNMENT Motion by Councilmember Nyberg, seconded by Councilmember Gag, moved to adjourn at 8:43 p.m. All in favor. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Resolution 2007-235, directing payment of bills Resolution 2007-236, approval of agreement wit Resolution 2007-237, approval of Legislative Resolution 2007-238, designation of deposit Resolution 2007-239, accepting work and Park project Resolution 2007-240, approval of radio Public Works Resolution 2007-241. renewal of T e Sand Creek Group, Ltd. CI contract for 2 8 al payment for Brown's Creek e agreement with Allstar Wireless - Resolution 2007-242, approva Resolution 2007-243, approva 2008 Resolution 2007-244, a Protection Resolution 2007-24 al ,'J maintenance contract of fire alarm system Resolution 2007-2 g the Stillwater Gazette (legal publications) and Stillwater Courier ) as the City's legal publication and approving contract with the Stillwat 8W1d Stillwater Courier Resolution 2007- ppointments for various City Commissions Resolution 2007-24 , Iees for services/publications 2008 Resolution 2007-249, approval of contract with Stillwater Area Hockey Association Resolution 2007-250, adopting the final budget for the year 2008 Resolution 2007-251, adopting the final tax levy for the year 2008 Resolution 2007-252, resolution ordering preparation of report for 2008 Street Improvements (Project 2008-02) Resolution 2007-253, authorizing satisfaction of Zephyr mortgage I mission 2008 budget tljct with LuAnn Clark for cleaning services for pection service agreement with Summit Fire Page 10 of 10 I RESOLUTION 2008-01 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $306,166.99 are hereby approved for payment, and that checks be issued for the payment thereof. The complete lis~ of bills (Exhibit "A") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 8th day of January, 2008 Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk LIST OF BILLS EXHIBIT" A" TO RESOLUTION #2008-01 1 ST Line/Leewes Ventures LLC 3M Abbott Paint Ace Hardware ACS Government Systems All Star Wireless AIITec AI's Coffee Company American Payment Centers American Reliable Ins Co. Armor Security Inc. Art Reach Alliance Ballis, John T. Ballis, Tom Board of Water Commissioner Carquest Auto Parts CA TCO Parts and Service COW Government, Inc. Clarey's Safety Equipment Clark, Luann CMC Rescue, Inc. Coca-Cola Bottling Company Community Volunteer Service Cub Foods Delta Dental Plan of Minnesota Eichten's Service & Repair Elite Sportswear Emergency Medical Products, Inc FBI-LEEDA Frank Madden & Associates Frolik, Anne Galles Corporation Greater Stillwater Chamber of Commerce Gruber's Power Equipment Harris Service Hawk Labeling Systems Heritage Printing, Inc. Holiday Credit Office Holman, Rose M. Iceman Industries, Inc. I DVille Integra Telecom, Inc. International Code Council, Inc Jansen, Chad Jefferson Fire & Safety, Inc. Legislative Associates Lehmicke Construction Inc Lindeman, Gary LSA Design ......, ~ Concession Supplies Reflective Materials Paint Equipment Repair Supplies 2008 Software Support Contract Guardian Monthly Service Alarm Monitoring Concession Supplies Box Service Jan - March Flood Insurance Monitoring Service 01/08 - 03/08 2008 Contribution Background Checks Reimburse for 2007 MN State Fire Code Hydrant Repair Equipment Repair Supplies Equipment Repair Supplies 6 Outlet Surge Suppressor Equipment Repair Supplies Cleaning at City Hall Strap Load Release Soda for Concessions First Quarter Contribution Concession Supplies Dental Cobra Replace Microprocessor Board/Labor Concession Supplies Emergency Medical Supplies 2008 Membership Dues Services Rendered Through 11/30/07 Refund For Skate Rental Janitorial Supplies 2008 Annual Membership Dues Lawn Mower, Council Approved 12-4-07 Equipment Repair Supplies Labels Ice Show Flyers Fuel for Gen Set at Rec. Center Reimburse Tuition Salt Additive Lanyards Telephone Code Books Reimburse for Seminar Fees Ajax Hammer for Rescue One Professional Services through 12/31/07 Snow Removal at Rec Center Reimburse for Work boot Purchase Stillwater Parking Ramp 855.35 2,175.80 46.42 442.57 1,925.92 1,228.90 288.00 2,741.10 81.00 7,019.00 89.46 2,000.00 2,000.00 71.00 773.81 3,036.90 18.70 2,971.67 217.82 867.50 416.88 1,892.39 4,062.50 105.18 341.95 3,169.90 39.28 363.75 100.00 553.42 50.00 858.30 645.00 4,473.00 477.94 151.00 933.58 122.57 1,135.87 3,894.38 169.00 960.24 204.00 689.43 702.19 3,833.33 2,386.00 70.00 10,624.94 ," ~ EXHIBIT" A" TO RESOLUTION #2008-01 M.E.M.A. Machovec Menards Metro Fire Metro Fire Officers Assoc. Middle St Croix Watershed WMO MN Chief of Police Association MN Crime Prevention Association MN Department of Agriculture MN Government Finance Officers MN Ice Arena Managers MN Office Of Enterprise Technology MN State Fire Chiefs Assn Municipal Emergency Services Nardini Fire Equipment National Fire Protection Assoc. Needels Supply, Inc. New England Sports Sales, Inc. NEXTEL Communications NFPA Numara Office Depot Oil Air Products, Inc. OnSite Sanitation Oshkosh Fire & Police Equipment, Inc Otis Elevator Company Proguard Sports, Inc. Quill Corporation R & R Specialties, Inc. RDJ Specialties, Inc. Red Bud Supply, Inc. Riedell Shoes, Inc. Ross Industries Sand Creek Group L TD Smith, Ryan Spring brook Software, Inc. Sprint PCS St. Croix Boat & Packet Co. St. Croix Events St. Joseph Equipment STAR Stillwater Gazette Stillwater Lions Club Stillwater Medical Group Stillwater Motor Company Streicher's Summit Fire Protection TR Computer Sales, LLC Page 2 2008 Membership Dues Safety Equipment General Supplies Safety Equipment 2008 Membership Dues First Half 2008 Contribution 2008 Voting Membership Renewal 2008 Membership Dues 2008 Non-Commercial Pesticide Applicator 2008 Membership Dues Membership Renewal Wide Area Network Usage, Nov 2007 2008 Membership Dues Float Pump, Rescue One Fire Extinguisher Inspection 2008 Membership Dues Cleaning Chemicals Grinding Wheels, Diamond Tool, Handstone Cell Phone 2008 Membership Dues Numara Track-It Professional Edition v8 . Office Supplies Equipment Repair Supplies Portable Restroom Rental Firefighter Mitts Elevator Maintenance Agreement Skate Guards, Blade Mates, Laces for Resale Office Supplies Ice Blade Grind Business Card Magnets Aluminum Grain Scoop Skates for Resale General Supplies Employee Assistance Program Reimburse for Mileage to Training Annual Maintenance Agreement Cell Phone December 2007 Arena Billing Electrical Repairs during Lumberjack Days Equipment Repair Supplies Log Books Publications First Quarter Dues Drug Screen/Flu Shots Vehicle Repair Supplies Uniforms Fire Sprinkler Service Permit Works Maintenance Agreement 225.00 821.37 198.36 1,371.50 200.00 15,433.55 165.00 45.00 30.00 60.00 150.00 140.83 165.00 1,865.88 50.75 715.50 747.74 413.46 645.93 150.00 2,150.50 1,265.25 22.54 16.28 95.00 4,685.93 638.45 233.79 1,753.42 225.00 183.23 732.11 609.40 2,227.50 58.20 15,317.61 55.53 46,016.35 491.00 16.26 185.00 355.50 100.00 563.00 30.25 2,884.91 370.00 1,007.94 EXHIBIT n An TO RESOLUTION #2008-01 US Postal Service USAble Life Verizon Wireless Veterans Memorial Committee Viking Industrial Center Washington County Transportation Water Street Inn Watson Company, Inc. Wine Child Inc. Working Family Resource Center Yocum Oil Company ADDENDUM TO BILLS Ace Hardware AMEM Ancom Communications Ballis,John Bell Training Academy Bruchu, Brian Cartridge World City of St. Paul Clark, Luann Engineering Minnesota Magazine Fire Marshals Association Greeder & Mondor Hansen, Steve Magnuson Law Firm Mid-Minnesota Wire & Mfg. Inc. Mid-States Organized Crime Information Center MN Supreme Court Office Depot Qwest Rose Floral Sig Sauer Sprint PCS Stillwater Courier T -Mobile Verizon Wal-Mart Washington County Fire Chiefs Association Washington County License Center Washington County Sheriffs Office Xcel Postage Term Life Insurance Cell Phone Maintenance for Riverview Lot Air Testing Tubes Labor Hours & Fringe/Traffic Services Coffee for Meeting Concession Supplies Refund Liquor License Seminars Fuel Equipment Repair Supplies 2008 Membership Dues Travel Charger Background Checks Helicopter First Responder DVD Tuition Reimbursement Ink Refill Fabrication Work Cleaning At Public Works 2-Year Subscription 2008 Membership Dues Wiring At Lily Lake Park Tuition Reimbursement Professional Services Wash & Broom Racks 2008 Membership Dues Citations Office Supplies Telephone Floral Arrangement Equipment Repair Supplies Cell Phone Subscription Cell Phone Credit Cell Phone General Supplies 2008 Membership Dues Police Titles/Tab Renewal 3rd Quarter Radio Service Electricity & Natural Gas Total Page 3 , 9,000.00 1,305.36 1,112.45 4,347.00 1,407.08 779.32 31.95 251.17 350.00 900.00 10,732.93 27.51 100.00 111.29 2,200.00 50.00 1,770.00 47.91 177.66 285.00 30.00 70.00 11,230.00 1,550.00 7,598.33 276.90 150.00 614.20 353.03 473.17 31.84 45.00 933.71 28.00 51.62 -136.70 54.60 50.00 635.00 6,390.00 62,589.90 306,166.99 , EXHIBIT" A" TO RESOLUTION #2008-01 Page 4 Adopted by the City Council this 8th Day of January, 2008 LIST OF BILLS EXHIBIT" A" TO RESOLUTION #2008-01 1 ST Line/Leewes Ventures LLC 3M Abbott Paint Ace. Hardware ACS Government Systems All Star Wireless AIITec AI's Coffee Company American Payment Centers American Reliable Ins Co. Armor Security Inc. Art Reach Alliance Ballis, John T. Ballis, Tom Board of Water Commissioner Carquest Auto Parts CA TCO Parts and Service COW Government, Inc. Clarey's Safety Equipment Clark, Luann CMC Rescue, Inc. Coca-Cola Bottling Company Community Volunteer Service Cub Foods Delta Dental Plan of Minnesota Eichten's Service & Repair Elite Sportswear Emergency Medical Products, Inc FBI - LEEDA Frank Madden & Associates Frolik, Anne Galles Corporation Greater Stillwater Chamber of Commerce Gruber's Power Equipment Harris Service Hawk Labeling Systems Heritage Printing, Inc. Holiday Credit Office Holman, Rose M. Iceman Industries, Inc. I DVille Integra Telecom, Inc. International Code Council, Inc Jansen, Chad Jefferson Fire & Safety, Inc. Legislative Associates Lehmicke Construction Inc Lindeman, Gary LSA Design Concession Supplies Reflective Materials Paint Equipment Repair Supplies 2008 Software Support Contract Guardian Monthly Service Alarm Monitoring Concession Supplies Box Service Jan - March Flood Insurance Monitoring Service 01/08 - 03/08 2008 Contribution Background Checks Reimburse for 2007 MN State Fire Code Hydrant Repair Equipment Repair Supplies Equipment Repair Supplies 6 Outlet Surge Suppressor Equipment Repair Supplies Cleaning at City Hall Strap Load Release Soda for Concessions First Quarter Contribution Concession Supplies Dental Cobra Replace Microprocessor Board/Labor Concession Supplies Emergency Medical Supplies 2008 Membership Dues Services Rendered Through 11/30/07 Refund For Skate Rental Janitorial Supplies 2008 Annual Membership Dues Lawn Mower, Council Approved 12-4-07 Equipment Repair Supplies Labels Ice Show Flyers Fuel for Gen Set at Rec. Center Reimburse Tuition Salt Additive Lanyards Telephone Code Books Reimburse for Seminar Fees Ajax Hammer for Rescue One Professional Services through 12/31/07 Snow Removal at Rec Center Reimburse for Work boot Purchase Stillwater Parking Ramp 855.35 2,175.80 46.42 442.57 1,925.92 1,228.90 288.00 2,741.10 81.00 7,019.00 89.46 2,000.00 2,000.00 71.00 773.81 3,036.90 18.70 2,971.67 217.82 867.50 416.88 1,892.39 4,062.50 105.18 341.95 3,169.90 39.28 363.75 100.00 553.42 50.00 858.30 645.00 4,473.00 477.94 151.00 933.58 122.57 1,135.87 3,894.38 169.00 960.24 204.00 689.43 702.19 3,833.33 2,386.00 70.00 10,624.94 EXHIBIT" A" TO RESOLUTION #2008-01 M.E.MA Machovec Menards Metro Fire Metro Fire Officers Assoc. Middle St Croix Watershed WMO MN Chief of Police Association MN Crime Prevention Association MN Department of Agriculture MN Government Finance Officers MN Ice Arena Managers MN Office Of Enterprise Technology MN State Fire Chiefs Assn Municipal Emergency Services Nardini Fire Equipment National Fire Protection Assoc. Needels Supply, Inc. New England Sports Sales, Inc. NEXTEL Communications NFPA Numara Office Depot Oil Air Products, Inc. OnSite Sanitation Oshkosh Fire & Police Equipment, Inc Otis Elevator Company proguard Sports, Inc. Quill Corporation R & R Specialties, Inc. RDJ Specialties, Inc. Red Bud Supply, Inc. Riedell Shoes, Inc. Ross Industries Sand Creek Group L TD Smith, Ryan Spring brook Software, Inc. Sprint PCS St. Croix Boat & Packet Co. St. Croix Events St. Joseph Equipment STAR Stillwater Gazette Stillwater Lions Club Stillwater Medical Group Stillwater Motor Company Streicher's Summit Fire Protection TR Computer Sales, LLC 2008 Membership Dues Safety Equipment General Supplies Safety Equipment 2008 Membership Dues First Half 2008 Contribution 2008 Voting Membership Renewal 2008 Membership Dues 2008 Non-Commercial Pesticide Applicator 2008 Membership Dues Membership Renewal Wide Area Network Usage, Nov 2007 2008 Membership Dues Float Pump, Rescue One Fire Extinguisher Inspection 2008 Membership Dues Cleaning Chemicals Grinding Wheels, Diamond Tool, Handstone Cell Phone 2008 Membership Dues Numara Track-It Professional Edition v8 Office Supplies Equipment Repair Supplies Portable Restroom Rental Firefighter Mitts Elevator Maintenance Agreement Skate Guards, Blade Mates, Laces for Resale Office Supplies Ice Blade Grind Business Card Magnets Aluminum Grain Scoop Skates for Resale General Supplies Employee Assistance Program Reimburse for Mileage to Training Annual Maintenance Agreement Cell Phone December 2007 Arena Billing Electrical Repairs during Lumberjack Days Equipment Repair Supplies Log Books Publications First Quarter Dues Drug Screen/Flu Shots Vehicle Repair Supplies Uniforms Fire Sprinkler Service Permit Works Maintenance Agreement Page 2 225.00 821.37 198.36 1,371.50 200.00 15,433.55 165.00 45.00 30.00 60.00 150.00 140.83 165.00 1,865.88 50.75 715.50 747.74 413.46 645.93 150.00 2,150.50 1,265.25 22.54 16.28 95.00 4,685.93 638.45 233.79 1,753.42 225.00 183.23 732.11 609.40 2,227.50 58.20 15,317.61 55.53 46,016.35 491.00 16.26 185.00 355.50 100.00 563.00 30.25 2,884.91 370.00 1,007.94 EXHIBIT II An TO RESOLUTION #2008-01 US Postal Service USAble Life Verizon Wireless Veterans Memorial Committee Viking Industrial Center Washington County Transportation Water Street Inn Watson Company, Inc. Wine Child Inc. Working Family Resource Center Yocum Oil Company Postage Term Life Insurance Cell Phone Maintenance for Riverview Lot Air Testing Tubes Labor Hours & FringefTraffic Services Coffee for Meeting Concession Supplies Refund Liquor License Seminars Fuel Page 3 9,000.00 1,305.36 1,112.45 4,347.00 1,407.08 779.32 31.95 251.17 350.00 900.00 10,732.93 RESOLUTION 2008-02 RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED PROJECTS TO BE UNDERTAKEN BY THE CITY OF STILLWATER; ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE BE IT RESOLVED by the City Council (the Council) of the City of Stillwater, Minnesota (the City) as follows: 1. Recitals. a. The Internal Revenue Service has issued Section 1.103 -18 of the Income Tax Regulations (the Regulations) dealing with the issuance of bonds, all or a portion of the proceeds of which are to be used to reimburse the City for project expenditures made by the City prior to the time for the issuance of the bonds, b. The Regulations generally require that the City make a prior declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of subsequently issued borrowing, that the borrowing occur and the reimbursement allocation be made from the proceeds of such borrowing within one year of the payment of the expenditure or, if longer, within one year of the date the project is placed in service, and that the expenditure be a capital expenditure. c. The City desires to comply with requirements of the Regulations with respect to certain projects hereinafter identified. 2. Official Intent Declaration. a. The City proposes to undertake the following projects described on Exhibit A attached hereto. b, Other than (i) expenditures to be paid or reimbursed from sources other than a bqrrowing or (ii) expenditures permitted to be reimbursed pursuant to the transition provision of Section 1.103-18(1)(2) of the Regulations or (iii) expenditures constituting of preliminary expenditures as defined in Section 1.103-18 (i)(2) of the Regulations, no expenditures for the foregoing projects as identified on Exhibit A have heretofore been made by the City and no expenditures will be made by the City until after the date of this Resolution. c. The City reasonably expects to reimburse the expenditures made for the costs of the designated projects out of the proceeds of the debt (the Bonds) to be incurred by the City after the date of payment of all or a portion of the costs. All reimbursed expenditures shall be capital expenditures as defined in section 1.150-1 (h) of the Regulations d. This declaration is a declaration of official intent adopted pursuant to Section 1. 103-18 of the Regulations. 3. Budqet Matters. As of the date hereof, there are no City funds reserved, allocated on a long term basis or otherwise set aside (or reasonably expected to be reserved, allocated on a long term basis or otherwise set aside) to provide permanent financing for the expenditures related to the projects other than pursuant to the issuance of the Bond. This resolution, therefore, is determined to be consistent with the City's budgetary and financial circumstances as they exist or are reasonably foreseeable on the date hereof, all within the meaning and content of the Regulations. 4. Filinq. This resolution shall be filed within 30 days of its adoption in the publicly available official books and records of the City. This resolution shall be available for inspection at the office of the city clerk at the City Hall (which is the main administrative office of the City) during the n0rmal business hours of the City on every business day until the date of issuance of the bonds. 5. Reimburser.1ent Allocations. The City's financial officer shall be responsible for making the reimbursement allocations" described in the Regulations, being generally the transfer of the appropriate amount for proceeds of the Bonds to reimburse the source of temporary financing used by the City to make payment of the prior costs of the projects. Each allocation shall be evidenced by an entry on the official books and records of the City maintained for the bonds, shall specifically identify the actual prior expenditure being reimbursed or, in the case of reimbursement of a fund or account in accordance with Section 1. 103-18, the fund or account from which the expenditure was paid, and shall be effective to relieve the proceeds of the bonds from any restriction under the bond resolution or other relevant legal documents for the Bonds, and under any applicable state statue, which would apply to the unspent proceeds of the Bonds. Adopted this 8tn day of January 2008. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk EXHIBIT A Capital Outlay $1,445,000.00 STAFF REQUEST ITEM Department: Parks and Public Works Date: December 20, 2007 DESCRIPTION OF REQUEST (Briefly outline what the request is) Request to order and purchase the following equipment under the State Bid. Street Dept. One Ton Truck with plow and sander Loader with bucket and snow plow Snowblower for Loader $ 50,000 $155,000 $125,000 Parks Dept. Utility Vehicle (field groomer) $ 26,000 FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) All items are budgeted for Capital Outlay 2008. ADDITIONAL INFORMATION: ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. I Submitted bY:~ I Date: 12-20-07 STAFF REQUEST ITEM I Department: Public Works I Date: 12-20-07 DESCRIPTION OF REQUEST (Briefly outline what the request is) Request to get quotes on capital outlay items that are not on State Bid. SEWER Flow meters Sewer Televising Van SRX-C Easement sewer cleaner Lift Station improvements $50,000 $90,000 $15,000 $60,000 FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) All items are budgeted for Capital Outlay 2008. ADDITIONAL INFORMATION: ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. I Submitted by: y/~ I Date: 12-20-07 JOHN GANNAWAY CHIEF OF POLICE il&yater ~ ~ CRAIG T. PETERSON CAPTAIN THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT Memorandum Date: To: Cc: From: December 28, 2007 Stillwater Mayor and City Council Members City Administrator Larry Hansen Chief of Police John Gannaway Subject: Purchase of Parking Enforcement Vehicle For the 2008 Budget, we have identified replacing the primary Parking Enforcement Vehicle. The Parking Enforcement Officer currently drives a 2000 Chevrolet S-10 pick- up truck with 69,000 miles. This vehicle has been operated in a high maintenance manner, constant stops, idling, etc..., and has been pressed into patrol service during extreme inclement weather incidents. The vehicle is currently out-of-service as the rear end has gone out. We are requesting to purchase one (1) Chevrolet Silverado Crew Cab pick-up via the MN State Contract (#436607) for $23,450. This purchase will come out of the Parking Revenue Fund and was approved during the September 2007 Downtown Parking Commission Meeting. We are requesting the Crew Cab because the Parking Enforcement vehicle can be utilized for police patrol duties during severe inclement weather, such as heavy snowfall. 212 North 4th Street · Stillwater, Minnesota 55082 Business Phone: (651) 351-4900 · Fax: (651) 351-4940 Police Response/Assistance: 911 www.ci.stillwater.mn.us JOHN GANNAWAY CHIEF OF POLICE i1hYater ~ ~ --- , CRAIG T. PETERSON CAPTAIN THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT Memorandum Date: To: Cc: From: December 28, 2007 Stillwater Mayor and City Council Members City Administrator Larry Hansen Chief of Police John Gannaway Subject: Squad Car Purchase For the 2008 Budget Capital Improvement Plan, $100,000 was budgeted to purchase three (3) new patrol vehicles. This is part of our scheduled rotation of marked patrol vehicles to keep down maintenance and replacement costs, as the marked squads are driven on a round-the-clock schedule, often in the emergency mode or idling while stationary, which reduces the useful life of the vehicle. The department requests to purchase two (2) Dodge Chargers (the police package), available from the MN State Contract (#438516) for $23,194. We also are requesting to purchase one (1) Chevrolet Tahoe available from MN State Contract ($27,301, with Special Services Package, $29,471). The Tahoe will replace our Ford Expedition (scheduled rotation), as we try to keep one four-wheel drive in the squad car fleet for emergency weather conditions. Total purchase amount for the marked patrol vehicles is $75,859. 212 North 4th Street · Stillwater, Minnesota 55082 Business Phone: (651) 351-4900 · Fax: (651) 351-4940 Police Response/Assistance: 911 www.ci.stillwater.mn.us JOHN GANNAWAY CHIEF OF POLICE CRAIG T. PETERSON CAPTAIN THE BIRiHPLACE OF MINNESOTA POLICE DEPARTMENT Memorandum Date: To: Cc: From: December 28, 2007 Stillwater Mayor and City Council Members City Administrator Larry Hansen Chief of Police John Gannaway Subject: Unmarked Police Vehicle Purchase For the 2008 Budget Capital Improvement Plan, $54,000 was budgeted to purchase two unmarked police vehicles. These vehicles will replace the 2000 Chevrolet Malibu and the 1999 GMC (a forfeited vehicle utilized for police service). Both vehicles have become maintenance intensive. Unmarked police vehicles, while not used to the extent of marked patrol vehicles, are driven by investigative/administrative staff and are driven constantly, sometimes in the emergency mode, and often will idle for long periods of time at crime scenes and surveillance situations. The department requests to purchase one (1) GMC Arcadia, available off the State ofMN contract (contract #438556) for $24,758.55, and one (1) Ford Edge. The Ford Edge is not available on state contract, but three bids (see attached) were taken at a reduced price (a state contract equivalent), with the lowest bid coming from Roseville Midway Ford for $23,512. Total purchase amount for unmarked police vehicles is $48,270. 212 North 4th Street · Stillwater, Minnesota 55082 Business Phone: (651) 351-4900 · Fax: (651) 351-4940 Police Response/Assistance: 911 www.cLstillwater.mn.us m'd %86 St7~69[9tS9 8c:St ~00c-t7t-J3a {1 ,( ROSEVILLE fL :JVLitfway Jora Company 2777 NORtH SNE;L:LlNG AVENUE .... RQSEVILLE, MINNESOTA 55113 . PHONE 661-636-8200 FAX 651-638-9745 Websile . www.ro6evlllemidwayford.com )f.: \/Il ROSEVILLE MIDW:AY FORD FACSIMILE FAX. # (651) 6384868 PHONE # (651) 638-8200 DATE= ! 2 -It{ - () 7 TIME: / : cj s" r:> (vL TO~: ':.~l0 .. 0 U~V1- C( fA) 4,{ FAX# 0~(-5fl- Y?yo FROM~ ]:l"" V L~ {.e:#~ NOTE: 1-1,' }:L~ H...t< V.ll.- ~ S ~ Q lAb ..{. <- t:J27 ~ "' ' (\ II hJ .--fl . Iv' {/;.. <-{ :3 Lf - 3 '-f ~ { ~L-- Vte l~tf-~ ~v q A'^>~ ~V'-( Q__....r~t.4-S ~ tL~VV !(9~ THrs'tRAN.S ,15510N CONTAINS Z- PAGES INCLUDING COVER. Our mission at Midway Ford is to ensure excellence and complete customer and employee satisfaction. ........ > . '. We pledge: /"1" · To treat all with dignity and respect , , · To offer superior value · To 'listen with SIncerity · To deal in truth l 'd 6919 'ON Q~O:l A~Mal~ ~dEl: l LOOl 'vl ':lao i:0'd ~ %86 SI7L,69[9"tS9 6i::S"t L,00i:-I7"t-J3G J. a5~ 1 Ul .;, ~ PI'I:'l1 '."fincio'N ~.!sr&L ~i\:;,J~~~!~' ~'~~;~)~~ '~~i~~:~~ ;'~ ;~': ;:~~ ~~, ;;;;';;';~; ~';; ~:::::; J ~:~;- $~'i;;~'~~ 1~~:,1.~~;:;~;;~;;,:;;; 1;;~~;~ ~:~~ l:;~~~i t\\l:~: ;~;;! ,';: ~~~ :~~.~ r fJ)f i'~:(n~~f rr')';~i'(!';et~~r~. Vehicle Description EDGE 20Q7 EDGE A WD-SE 3.SL V6 ENGINE AUTOMATIC OVERDRIVE TRANS Standard Equipment INCUJDf;D AT NO EXTRA CHARGE E~TERIOR. , 17"' PAINTED ALUMINUM WHLS , DUAL POWER MIRRORS , , DUAL STEEL EXHAUST T)PS , FIXED INTERVAL WIPERS . REAR DEFROST & 2 SPDWIPER . REAR SPOILER. BLACK tNJEl!lOR . ACCESSORY TURN.OFF DELAY . AIR CONDITIONING - MANUAL , AMiFM SINGLE CDIMP3, 4SPKR . AUTO LOCK . AUXILIARY AUDIO INPUT JACK , CLOTH BUCKET FRONT SEATS , CLOTH 2ND ROW 60/40 BENCH FOLD FLAT WIMAN RECLINE . CNTR CONSOLE WIGEAR SHIFT . FRONT & REAR FLOOR MATS . POWER DOOR LOCKS & WINDOWS . STEERING WHEEL W/SPD CNTRL . TELESCOPE STEERING COLUMN FUNCTIO.NAL .20 GALLON FUEL TANK . POWER POINTS (4) . POWER STEERING ~AFETY/SI; CURITY , AD\fANCETRAC WiRSC . ANTI-LOCK BRAKING SYSTEM . CHILD SEAT TETHER ANCHOR . OCCUPNT CLASSIFICATION SYS , PERSONAL SAFETY SYSTEM . SAFETY CANOPY , SEClJRILOCKlPASS ANTITHEFT , SIDE AIR BAGS . SIDE IMPACT DOOR BEAMS . TIRE PRE.SSURE MONITOR SYS WARRAt\(:f.Y , 3YRf36,OOO BUMPER I BUMPER . SYRI6o,oOO POWERTRAfN . SYR160,000 ROADSIDE ASSIST fv... C-G.,^- (Jv-J-G-LI.-~ ~(~ V'f. kl1) -'l.. {e. v 23, 5l z.. @ 11i CITY MPG 17 HIGHWAY MPG 24 Estimated Annual Fuel Cost:$l,988 VIN Exterior CARBON CLEARCOATMETALLlC Interior MEDIUM LIGHT STONE CLOTH BUCKET SEATS Price Information STANDARD VEHICLE PRICE MSRP $26,970 Optional Equipment 2007 MODEL YEAR cARBON CLEARCOA T METALLIC M'ED LT STONE CLOTH .17" PAINTED ALUMINUM IIIfHE.ELS .3SL V5 ENGINE AUTOMATIC OVERDRIVE TRANS .P235I6SR17 BSWTIRES ENGINE BLOCK HEATER TOTAL VEHICLE & OPTIONS DESTINATION & DELIVERY 35 27,005 675 TOTAL MSRP $27,680 Disclaimer: Option pricing will be blank for any item that Is priced 1$ 0 or -No Charge". \~~~J ~.... ~~ For ny ,.' .... ....". . .,~.:.\ .j-\. .. ~.' ~-'~':_(.< ~': ~. ~ .,....... '1' This vehicle qualifies for auto insurance discounts, call 1-866-367 -3131 or visit www,.fQ.rniiJ~.lQl"$.u@n~~,~9.m for availability in your state. Vehicle Engine Infonnation 2007 EDGE AWD, 3.5 LITER ENGINE, 4V DOHC V6. FUEL INJECTION, CATALYST, 6. SPEeD AUTOMATIC TRANSMISSION Actual mileage Will vary with options, driving conditions, driving habits and vehicle's condition. Results reported to EPA indicale thaI the majorily of vehicles with tl1ese estimates will achieve betWeen 14 and 20 mpg in the city and between 20 and 28 mpg on the highway. For Comparison ShoppIng all vehicles classifIed as SPECIAL PURPOSE have been i$SUed mUeage ~ting6 from 0' to 36 mpg city and 13 to 32 mpg highway. ~, l ~frXTl!~OtO Ford ElCtended Service Plan ;s the ONLY Sfi'rvice conrr.ct backed by Ford and honored by over ".. '. -' ~~'i:fJ. 5,100 Ford. and Lincoln-Mercury retailers, Ask your retailer for prices and additional details or see ._,___....:..:...:.~_,_~_ our webslte at www.Ford-ESP.com http://flm.dealerconnection, com/pages/present/tlm/notlocal ized/searchinventory Iwindows, ._ 12/14/2007 l 'd 6919 'ON O~O:l AVMOI~ VoJdtl:l tOOl 'vl 'JilO 10' d %66 S0:Vf ~00C-0C-~~U TOUSLEY OUTLET CENTER Facsimile Transmittal TOUSLEY OUTLET CENTER . 3200Fanum Road ComerofHwy 61 North and 1694 . White Bear Lake, l\IIN 55110. 651-484-7231 . ATTN: ~h", GI4-Yl VjCit<.M.<! DATE: \2-..lq..~.O 1. . . COMPANY NAME: ~,,~lw~kr \\)\<C~ FAX NUMBER: ~51- 3s 1- ~9'-/iJ FROM: Scott Sutter and AR Monsrud . . DIRECT: 651-288-6286 and 651-288-6293 . . CELL: 651-"307.4127 and 612-490-5557 . . . NUMBER OF PAGES SENT INCLUDING COVER PAGE. FAX NUMBER: 651-483-3469. This facsimile may contain CONFIDENTIAL AND LEGALLY PRIVILEGED information and is intended ONt Y for the use of the individual or entity named above. Any dissemiIiatio'n or distribution of this facsimile is prohibited: If you receive this faX in error, PLEASE IMMEDIATELY notify the sender by telephone and return the originiu facsimile and any other copies to the sender. COMMENTS c0'd %66 ~ Cell: (612) 490-5557 Direct: (651) 28&-6293 Fax: (651)~34h9 Toll free: (SOO) 792-1050 www.tQuc.levoutlet.com monsruda@autonatWn,C'Olr. NO HWY 61 '" COUNTY RD E WHITE BEAR LAKE. illUNNESOTA 56110 ~o\JS~ ... Cell: (651) S07-4127 DiJrect; (651) 28~62S6 Fax: (651) 483-3469 Toll Free: (800) 792-1050 www.tousley(t..Jtlet.com ,UtteT6@llutonatiOn.COIIl NO HWY 61 & COUNTY flO E WHIT'" fll;AR LAKE, MINNESOTA"",' 0 90:vt ~00c-0c-)3a A.R. l\.{onsmd Sales Manager Scott Sutter Sales Manage: m'd Pillback Ford Inc ~~~ W\\\ ~\~ ~ ~Or l --;1 !~ ~1"~ ~a$wk<; '--- T' %66 (608) 574-8619 ext ~~""2:~"";~':OQ zy VAPOR S~LVIR CO K2TALL~C : lW Il~CX CLOTll I 64P .17' PAIniD ALmalftllll WBllUlt.S , 99C .:l.5t. V6 ENGINE NC: UJ .Atn'OICATIO OVEllDIUV1r TltlUIS NO. T54 .P~35/65R17 BSW TI~gS : 553 CONVENIENCE aROU' 355,00 .A1r1'OI.AMPS W/WJ:PD AC'I~VATION ' . EN'I'RY XBYI1AD : .AUTonIlI RR VIEW MIRROR , .REDUNDANT A~IO CONTROLS : 418 ENGINE BLOcr; IiBATER ,NC 6eB Roor RAILS-8LAC~ 95'00 153 RaNT LICENSIl l'~n BRACKET :NC TOTAL OPT.ONS 450,00 TOTAL VRBICLB , OPTIONS 27530:00 D2sr:r~TION , DELIVERY 705,00 , . 90:v! L00c-0c-J3G VIN ~.....V\.IIt 25543:00 . . , , , NO: NO' , 30~:00 , . , I , NC: 81'00 NC: 383,00 25926' 00 705:00 , f , I . I 13'95 458:00 , 27102'95 ., ~ - +~+Ie. ~L TOTAL FOR VBDICLZ , 28235.00 I , I I , , , I nU5: 00 , .. hi; Invoice may nOI reflect the final eoel of tM vehiele in view 0111'1. poeelbltltv ofl~l"rO ro~bo~. ..lIo....no... dlacounl$ end ineenlive ,,,..rds from F"ord MOIOr Comp.ny to the deeler. Sold 1D ..... '.~ :i.)f~~l . . . Order ipe I. Ramp Code BEIlCh /0 1 Price Level -' . - 7 i~ ~ .7 ~.:~ .- CRIB 7K301 815 Ship Ie flfolt1erll1an above) Dale Inv. Prepared Item Number TranS! Days .. - . 10130107 41-0830 08 :.r::'.:...i.;:;~;::k iorl1 ,-..; ..~;,~~..!~2.351 h'j.,.~;-!la\r; .i ~-:-: Ship Through -"~ -:..:,:~: - I~ & lJnIlldentlllcallon NO. , I F1naI As$embly Point FIf18I'IC8 Company srvJ/(J( Bank 2FMDK46CXSBA13137 OAXVILLE CUBA CITY STATB BA 790363 iotal HOldback ! 826 05 o. S. CNU. rt1I5L CIWlOB PDAr/LKDA ASS2SSNINT 9SJ:PPINC WJlIG1l'r 4287 loBS. TOTAl. ~0) b 7~ Z /00 CJ --;> ~ ~56?l +- 1r4- I I . I I , , . ; ----- .- ! This invoice to be used tor too bimng of vehicles only Dealer's copy t70 . d %66 Smart VINCENT - Offer Selection 90:t7! L00c-0c-)3G Page 10f2 Printod on : Wednesday, December 19, 2007, at 4~15~31 PM Tousley Ford, Inc. (F58015), 1493 East County Road E, White Bear Lake, MN Vehicle Information VIN: Zip Code: Vehicle: 2008 Vehicle Line 42 EDGE K46 EDGE AWD-SE Region: Sales Type: Retail (0) State: Delivery Date: 12/19/07 County: Order Date/Type: 08/30/07 Retail (1) City: Term: 60 TIer: "" = Must finance through Ford CredIt '~==Dependant program O=Reglonal Package Not Eligible O=Program Profile 55110 TWIN CITIES MINNESOTA RAMSEY WHITE BEAR TOWNSHIP Public Pro ram Selection - Select one of the following: Pro ram Oeseri tion 11422 (J) Bonus Customer Cash 114240 Retail Customer CaSh 11422. Bonus Customer Cash or 20096 <<I APR Financing End Date 01/02/08 01/02/08 01/02/0S 01/02/C8 Regional Discount Packages (Currently Invoiced on this VIN). Program Description MSRP Invoice Less Holdback There are no programs to display Not all buyers will qualify. Ford Credit limited-term APR financing. Take new retail delivery from dealer stock by the program end date. See dealer for residency restrictions qualifications and complete details. Potentially Eligible PrlV'ate/ Affiliate programs- Select all that applv NOTE: Private/Affiliate Offers may require customer eligibility be verified, collected and retained by the dealership. Refer to Program Announcement. Program Description Benefit End Date 32260 .- College Student Purchase Program $ 500.00 01/02108 32282 . American Quarter Horse AssociatIon Member Offer $ 500,00 01102103 32388 ., Race for the Cure Private Offer $ 500.00 12/31/07 32446 ~ CRM Customized Fulfillment DIrect Offer $ 750.00 01/02/0S 32460 0 4Q - 2007 Competltlve Lease Conquest CRM Program $ 1000~OO 01/31/08 32476 t!> My Ford PrivareOffer $ 750.00 01/02/08 32478 . 2008 Mobility Motoring Progrl)m $ 1.00 - 1000.00 08;31/08 .. 32482 G 4Q F-150 CRM TrUCk Private Offer $ 750.00 () 1/02108 32498 . SUV/CUV Portfolio Direct Mall Offer $ 750.00 01/02/08 32500 CD Car portfOlio Direct Mail Offer $ 500.00 01/02/08 32502 0 4Q Autobyrel PrIvate Offer $ 750.00 01/02;08 32504 e Military Appredation $ 500.00 01/02/08 https:llw2k3.ci.dealcrconnection.comlSmartVIN CENT /Home/svOffers.asp?hdnF onnActi... 12/19/2007 .~ . "GS .. c~ &..Sifl~ _ . ~. -fJlj ~ . . . - FAX COVER SHEET HiI$lings Auromofive In~ 3625 V9lmlliM tt. Hidings, tIN 55033 Phone: 65t-l!7-4030 Fax: 651-431-4682 QTice Far 651-431-4JgS Fl.1 m.I) 1'0 ~-- . S,ILI..WI.\i't:1l POLK~ OtP.. rt-.' D N Pt...ANJ(." "., ,~- -;;} ""- 0 7 Ob--. .uIIlIbt ""T: .~ _ ,~C)"kN '01\ ~N ~w~ 0III:lt , "---- ~ S 1-- 3S"'.:. 4Q14o I'f)fJM .... {PS \- \t-:\I; ~3~~ 0,."." o .....A&\P ,. OPleaA.. ....A D~....... D(,..,...".,.~ ~' .' ~ l*~b:ldvecMW: _5 ~ ~. RIll B. 1ltC ~ ~.~. QM. ~ ~ ftH,ta- ~ -~~~ -: ~ ~- ~fR-~ DEC-26-2007 18:00 6514374396 98% P.01 I r-lUL- u4' U.J ~ Print window sticker .- Disclaimer: This wIndow sticker is only representatIve of the Information contained on an actual wIndow sticker, and mayor may not match the actual window sticker on th~ vehicle itself. Please see your retailer for furthor i"rOrm2tion. Vehicle Description EDGE 2007 EDGE AWD-SE 3.5L V6 ENGINE AUTOMATIC OVERDRIVE TRANS Standard Equipment 1~.9LUDE[)_~T NO E)Q'RA CH^R~I; E)(lfRIO..R . 17" PAINTED ALUMINUM WHLS . DUAL POWER MIRRORS , DUAL STEEL EXHAUST TI1='S . FIXED INTERVAL WlPERG . REAR DEFROST & 2 SPD WIPER . REAR SPOILER, BLACK INTERIOR , ACCESSORY TURN.OFF DELAY . AIR CONDITIONING - MANUAL , AMIFM SINGLE CDIMP3, 4SPKR . AUTO LOCK . AUXILIARY AUDIO INPUT JACK , CLOTH BUCKET FRONT SEATS . CLOTH 2ND ~OW GOl40 BE:NCH FOLD FLAT WIMAN RECLINE . CNTR CONSOLE W/GEAR SHIFT . FRONT & REAR FLOOR MATS . 1='OWER DOOR LOCKS & WINDOWS . STEERING 'M-fEEL W/SPD CNTRL tEl ui CITY MPG 17 HIGHWAY MPG 24 Estimated Annual ~uel Co~:$1.s:lAA . TELESCOPE STEERING COLUMN Fl)I'!Is;rION~.J- ,20 GALLON FUEL TANK . 1='OWER POINTS (4) . PO~R STEERING ~AFETY/SEC_URITY . ADV ANCETRAC WIRSC . ANTI.LOCK BRAKING SYSTEM . CHILD SEAT TETHER ANCHOR . OCCUPNT CLASSIFICATION SYS . PERSONAL SAFETY SYSTEM . SAFETY CANOPY . SECURILOCKlPASS ANTITHEFT . SIDE AIRBAGS . SlOt;, IMPACT DOOR RF.AMS . TIRE PRESSURE MONITOR SYS WARRANTY .3YRI~.OOOBUMPER/BUMPER , SYR/60,OOO PO\NERTRAIN . 5YR/60;OOO ROADSIDE ASSIST Exterior BLACK CLEARCOA T Interior MEDIUM LIGHT STONE CLOTH BUCKET SEATS Price Information STANDARD VEHICLE PRiCe MSRP $26,970 Optional Equipment 2007 MODEL YEAR BLACK ClEARCOAT MEO L T STONE CLOTH .17" PAINTED ALUMINUM WHEELS .3,5L V6 ENGINE AUTOMATIC OVERDRIVE TRANS .P235165R17 BSWT1RES ENGINE BLOCK HEATER FRONT LICENSE PLATE BRACKET TOTAL VEHICLE & OPTIONS DESTINATION & DELIVERY 26,970 675 TOTAL MSRP $27,645 Disclaimer: Option pricing will be blank for Bny lImn that i9 prlcod as 0 or "No Charge". ~ Ford Motor Company Insurance ServIces Thi~ vehicle qualifies for auto insurance discounts, call 1-866-367-3131 or visit '.'!fWW.ford_~u~in8ura1.1~~.com for availability in your state. Vehicle Engine Information 2007 EDGE AWO. :).5 LITER ENGINE, 4V OOHO VG, FUEL INJECTION, CATALYST, 6. SPEED AUTOMATIC TRANSMISSION Actual mileage will vary with options. drivIng conditions, driving habits and vehicle's condition. Results I'8Dorted to EPA Indicate that the majority of vehicles with these 9&tlmale9 wi" actlieve between 14 and 20 mpg in the city and between 20 and 28 mpg on the nlgnway. For Comparlr;on Shopping ell vehicles classified as SPECIAL PURPOSE heve been issued mileage ratIngs from 09 to 36 mpg city and 13 to 32 mpg highway. 6514374396 ~ ~ IIXIDlIllllD I Ford Extended Se",jce Plan is the ONLY GEl",ice contract backed by Ford and honored by over s-.cs 5;100 Ford end Lincoln-Mercury retailers. Ask your retailer for prices and additional uelafls or 668 PLAN our website at www.Ford-ESP.com 97% P.02 DEC-26-2007 18:01 Boo, fN.6 S>61 A~D SC ~RP 4 ~1 ,vr ALL ^'PCJcML6 ~llJ ~ e,,~n - ,",~81.'" , -~ a3, 3b3.. 8S' +- Fl(' ~tsT'i)t.)$ _to A DEC-26-2007 18:01 P~i 'CM,& ~,o E. '. ... . ,~ , 'I 'piA- 'VOlA . .. DIW;~ fin. 'In ~"'30:: . ~ 6514374396 98% P.03 TO: FROM: DATE: SUBJECT: 1 CITY OF STILLWATER MEMORANDUM Mayor and City Council Sharon Hanison, Finance Direclor~ January 8, 2008 Utility Billing Adjustments Description Recommendation Pipe Leak Adjust billing to 19,000 gallons starting fourth quarter billing - 2008 ~i~~ate~ THE BIRTHPlAC, 0, MINNESOrA ~ TO: FROM: Mayor & City Council Bill Tumblad, Community Development Director l.rt, DATE: January 3, 2008 MEETING DATE: January 8, 2008 RE: Survey and Topography for Parking Ramp BACKGROUND A survey and elevation contours are required to proceed with a design proposal and firm cost estimate for the downtown parking ramp project. The design consultant has received two estimates for the work. One is a $19,000 estimate from FFE. The other is a $9,500 estimate from Cornerstone Land Surveying. Both estimates are attached. The City Engineer believes both firms could do the required work well. REQUEST Staff requests the City Council award the work to one of the firms. Staff would recommend awarding the work to Cornerstone Land Surveying. attachment: estimates RESOLUTION 2008-03 ACCEPTING PROPOSAL CORNERSTONE LAND SURVEYING NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA hereby approves the proposal of Cornerstone Land Surveying for the survey and elevation contours related to a proposed parking ramp and authorizes the Mayor and City Clerk to sign the contract for the services. Adopted by the City Council this 8th day of January, 2008 Ken Harycki, Mayor Attest: Diane F, Ward, City Clerk Folz, Freeman, Erickson, Inc. N ~'.' , LAND PLANNING . SURVEYING . ENGINEERING REVISED CITY OF STILLWATER Land Surveying Services Proposal City of Stillwater Parking Facility Located in part of Block 19, Original Town (now City) of Stillwater December 11, 2007 Folz, Freeman, Erickson, Inc. (FFE) is pleased to offer this proposal for Land Surveying servIces. PROJECT TASKS - Boundary Survey . Perform a boundary survey to determine the property boundaries as described, and to locate any observable evidence of encroachments, occupation or other issues relating to the boundary. This includes the property owned by the City of Stillwater in Lots 7-10 and 18-50, Block 19, together with the property owned by Richard Anderson in Lots 11 and 12, Block 19. Boundary survey at a minimum involves research; preliminary computations; searching for and locating observable evidence; computations and analysis of collected data. Based on recorded and filed documents, located evidence and analysis the Land Surveyor will make a determination of the property boundaries and place monuments at the property comers. . Show record easements, setbacks, adjoining streets and respective right of way widths. . Provide a legal description of the subject property. . Prepare a Certificate of Survey. Note: this boundary survey will require the complete retracement of Block 19, Original Town (now City) of Stillwater. Deliverables · Set monuments on property boundary. · Prepare _and certify a Certificate of Survey map. · Provide AutoCAD drawing files of final mapping to LSA Design Inc.. Folz, Freeman, Erickson, Inc. Page] of 4 (Proposal) PROJECT TASKS - Topographic Survey . Perform a detailed topographic survey of all properties included in the boundary survey. Additionally, the topographic survey will need to include all adjoining parcels, together with those properties on the west side of North Third Street and the east side of North Second Street that immediately adjoin the proposed site. . Locate and map all physical improvements on the subject and adjoining properties, and the relationship of the existing improvements to the boundaries. This includes (buildings, wells, septic systems, driveways, bituminous surfaces, concrete surfaces, curb and gutter, retaining walls, etc.). . Take all field measurements to develop and map 2 foot contours over entire site. . Location and spot elevations of all site improvements and structures. . Location of utilities on the site and surrounding areas as necessary for facility design. Will request a utility locate through Gopher State One Call. . Show easements, setbacks, surrounding streets, edge of streets and adjoining structures. . Locate significant tree lines. Deliverables . Prepare a detailed Topographic Survey map. Provide AutoCAD drawing files of final mapping to LSA Design Inc.. . OWNER/CLIENT OBLIGATIONS (City of Stillwater) · Provide FFE with information that may be important to the boundaries of the site. · Provide FFE with property title information as required for the boundary survey. · Provide FFE with information on infrastructure and utilities. · Remove snow from critical areas prior to FFE taking field measurements (curbing, parking lot edges, etc.) SCHEDULE (Estimated Time Schedule) Can begin work at time of authorization. Our time estimate projection is for over 250 man- hours. PERSONNEL Project roles and key personnel for the project include: Project Role Key Personnel Principal Surveyor Timothy 1. Freeman, LS Principal Engineer Todd A. Erickson, PE Registered Surveyor Craig Hinzman, LS Folz, Freeman, Erickson, Inc. Page 2 of 4 (Proposal) RA TES & REIMBURSABLES See attached fee schedule for specific hourly rates and reimbursable expenses. ESTIMA TED COST FOR BOUNDARY SURVEY ESTIMATED COST FOR TOPOGRAPHIC SURVEY $7,000 $12,000 TOTAL ESTIMATED COST $19,000 Estimate does not include costs for the following: Research to acquire deeds (subject and adjoining parcels). Field work for any required tree inventory. Any cost to split/subdivide/describe adjoining parcels. The actual work performed will be billed hourly. Reimbursables will be billed as they occur. Our billing cycle occurs on a per month basis with a net of 30 days. Owner is responsible for payment of all outside fees. Some of these outside fees may include review and application fees, soils testing, tree identification and wetland delineation services. We appreciate the opportunity to present this proposal to you. If this proposal meets with your approval, please sign and return one copy to our office. We look forward to working with you. Sincerely, Folz, Freeman, Erickson, Inc. ([;;/k, hO;d A. Erickson, PE Principal Partner Accepted by: City of Stillwater Date: Folz, Freeman, Erickson, Inc. Page 3 of 4 (Proposal) ADDENDUM THE FOLLOWING ESTIMATES FOR PERCENTAGES AFFECTING TRINITY LUTHERAN ARE SUBJECT TO CHANGE FOLLOWING THE COMPLETION OF A BOUNDARY/TOPOGRAPHIC SURVEY AND MAPPING. 35 percent of the boundary adjoins property owned by Trinity Lutheran Church. 25 percent of the topographic work will be performed on property owned by Trinity Lutheran Church. FoIz, Freeman, Erickson, Inc. Page 4 of 4 (Proposal) u ~ \.. L I. L V V I ). I I I IYI \lVI\IVLI10 I \JIH LIIIIU 0VIIY L 1 Ilj\l IjV. )) J II I. I Suite 8100 200 E. Chestnut Street Stillwater. MN 55082 Phone: 651-275-8969 Fax: 651-27&8976 dlt-csls@mcleodusa.net FAX CORNERSTONE LAND SURVEYING, INC From: Daniel L. Thurmes Land Surveyor To: MIKE SHROCK Company: LSA DESIGN Fax: 612-339-7433 Pages: Phone: Date: 12/21/20072:52 PM He: ESTIMATE Project: o As Requested o For Review o Please Cornm..t &'1 Please Reply . Comments: I HAVE NOT RECENED THE E-MAil DESRCRIBING THE AREA THAT IS TO BE SURVEYED. BUT I TOOK I GUBS. veL. L I. L V IJ I J. I I r IVI ~Vft~Cft0IV~C LM~V 0UftVCT 1~~ I~ V. ') ') 'j IJ r. L I CORNERSTONE L.A N 0 SU R V EY I NG I IN C. Mike Shrock LSA Design One Financial Plaza 120 South Sixth Street, Suite 1700 Minneapolis, MN 55402 tel 612.339.8729 fax 612.339,7433 Friday, December 21,2007 Re: Proposal for Land Surveying Services. Thank you for the opportunity to provide this proposal for surveying services on the City of Stillwater Municipal Parking Ramp to be constructed to the north and west of the Lowell Inn in downtown Stillwater, Minnesota, SURVEY EXTENTS: The requested boundary and topographic survey will be bounded by Myrtle Street on the south, 400 feet north of Myrtle Street on the north, Third Street on the west and 2nd Street on the east. The extents of the survey will cover to the face of the building on the opposite side of the streets. SURVEY PUR{'OSE: We understand that the purpose of this survey is to provide an electronic basemap with 1 foot contour for use in LSA Design master plans and construction documents. SURVEY SCOPE: The scope of Land Surveying services that I am to provide will include: . Boundary Survey - Cornerstone Land Surveying, Inc. will review the property legal descriptions, and locate or set survey monuments on the property boundary (monuments around the area immediately adjacent to the survey extents listed above. Title commitments or owners and encumbrances reports and corresponding documents are necessary to verify all right of way, boundary and easement information and to show them on the surveys. . Topographic Survey - topographic survey with a 1- foot contour interval of the area described above will include: o Existing buildings, roads. walkways, pavement, concrete, paths and gravel. o Utility, power /light pole, transformers and boxes. o Stonn/sanitary sewer manholes, pipe, size (if visible) with the direction of flow. (See note regarding underground utilities. Suite #8100, 200 E. Chestnut Street, Stillwater. MN 55082/ Phone: 651-275.8969. hx: 651-275-8976, Email: cvcsls@mcJcodusa.net V'-'\,.'LI. LVVf J.IIIllI vVI\llLI\VI\..I11L Ln"u 0VI\YLI 11'" IIV.JJ7V I. J o Ditch and culvert locations and spot elevations. o Water main (per records and as-built plans), and visible wells, hydrants and gate valve locations. (See note regarding underground utilities. o Surface features and landscaped areas and additional improvements as necessary. SURVEY SCHED!JlE: We understand the design timeline for this project is relatively short. We will commence field topographic services within 2 days of authorization to proceed. Field work will be completed within 1 week thereafter. The final drawing will be available within 2 weeks of notice to proceed. PROJECT DEUVERABlES: The final products delivered to LSA Design will be an electronic basemap created in Autocad 2004 format. Said drawing wiH consist of Iinework and point data consistent with Master Planning and/or Construction Document development. All contours will be created as polylines per lSA Design request. Digital drawings, plot files and pen styles or pdf format files will be provide at any scale or sheet size to include within your plan set. PROJEg CONCERNS: 1) Weather Conditions: Given the amount of snow currently existing, we will expect the parking lots will be sufficiently clear of piles and newly accumulated snows for accurate locations and elevations to be obtained, If significant snowfall occurs during the field survey period, delays may be encountered. If snow piles are not able to be removed, electronic data from previous work on this site will be used with approval from Larson Engineering. Piles will be noted and data differentiated if prior survey data is used. 2) Utility Locations: We will contact Gopher State One Call, for underground utility locations. In addition to field location of visible structures. we will use utility plan and as-built data provided to us, to depict the location of the underground utility lines. Utilities draw per as-built plans will be graphic in nature and should not be considered an absolute location. We will use all resources available and due diligence to locate as many utilities as possible, but may be unable to located underground utilities which are unmarked. REIMBURSABLE EXPENSES: Reimbursable expenses (i.e. county fees, city fees, attorney's fees, Title Company fees, plat checking fees, document fees, meetings, plotting, etc.), are not included in this estimate. Suite #B100. 200 E. Chestnut Street. Stillw$ter, MN 55082/ Phone: 65]-275-8969, Fax: 651-275-8976, Email: cvcslS@mcleodusl,net Uec.LI. LVVI ):llrlvl ~V~N[~0IUN[ LMNU 0V~V[T IN~ I~ u. n 1 0 r. 't PROJECT FEES: Boundary ITopography Survey... _...... .__...,......"'......... __.... _....,...."... $ 9,500.00 Please feel free to call me anytime about the scope or fees associated with this project. Sincerely, Daniell. Thurmes, L.S. Minnesota, Wisconsin and Arizona licensed land Surveyor This Proposal Accepted by: ----------_________________________, Date :___________ of:_____________________________________________________ Suite #B 100, 200 E. ChestIlut Street, Stillwater, MN 55082 I Phone: 651-275-8969. Fax: 651-275-8976, Email: cvcsls@mcleodusa.net u e c. L I. L V V IS): I L1IVlaps \, U 1\ In I\~; I U IH L 1-\ IHI :) U ~. V t 1 j I~ \~ I~O. JJ~O pro JI ot 1 (~! Live Search Maps . Stillwater, Minnesota, United States >utl\Je.'1 A1J(Jr http://maps.live.com/print.aspx?mkt=en-us&z= 17 &s=a&cp=45.057270081444 74) -92.808... 12/21/2007 cStillwater -- - ~ --- ',", ;1':: 8;l':i:THPIACf Of M;NUi:S01A J DATE: January 3, 2008 TO: Mayor and City Council REQUEST: 1) Rezone Lakeview Hospital site from RA & RB to PA 2) Amend Zoning Ordinance to permit Hospitals in P A District rather than allowing only by Special Use Permit HEARING DATE: January 8, 2007 ,-- PREP ARED BY: Bill Turnblad, Community Development Director l. ( , BACKGROUND The Lakeview Hospital is giving thought to future facility needs. As part of its . planning process the hospital is considering whether the Churchill Street site could physically support expansion and whether such expansion would be acceptable to the City. Currently the hospital site is zoned residentially and any expansion requires a Special Use Permit (SUP). This includes a complete public hearing and public review process. In order to give some certainty to the vagaries of the public review process, the hospital has requested: 1) a rezoning of the property to P A, Public Administration (which is an institutional classification), and 2) an ordinance amendment to permit a hospital in a P A zone without a SUP, The effect of approving the requests would be that as long as a building addition or other site improvements meet all of the land use massing and performance standards of the P A district, a building permit could be issued without a public review process. SPECIFIC REQUEST Lakeview Hospital has requested: 1) Approval of the first reading of a rezoning of the hospital site property from RA, Single Family Residential and RB, Two-Family Residential to P A, Public Administration; and 2) Approval of the first reading of an amendment to the Zoning Ordinance which would change the hospital use from a "specially Lakeview Hospital January 3,2008 Page 2 permitted" use in the P A, Public Administration Zoning District to a "permitted" use. ANAL YSIS The goal of the hospital is to be allowed to make improvements to the facility without the need for the public hearing process. A rezoning from residential to institutional will not by itself accomplish that goal. Hospitals are currently allowed only by Special Use Permit (SUP) in the P A zoning district. Therefore, if the rezoning is approved without an ordinance amendment, the hospital would still be required to receive a SUP. When reviewing a rezoning and code amendment request, the City Code establishes three review criteria} These criteria are that the proposal is to: 1) further the" general community welfare"; 2) be in accordance with "good zoning practice"; and 3) be in conformance with the Comprehensive Plan. General community welfare To determine whether the first standard is met requires balancing the value of a hospital located within a community against the impact of an institutional facility upon the immediate neighborhood. The community as a whole would consider having a hospital located fairly centrally to be an asset. Whether this asset to the whole community offsets the impact felt by the immediate host neighborhood is open to debate. If the potential impact to the host neighborhood is potentially great, maintaining some sort of public review could be beneficial. Conformance with Comp Plan The city's 1995 Comprehensive Plan offers no insight into this specific land use case. The only institutional uses addressed in the plan are city government and city infrastructure. Hospitals, schools and other important institutional uses are not addressed. Good zoning practice What do other cities do? To gauge what is acceptable in other cities, the following table was compiled. I City Code Ch 31, Section 31-205(a) Lakeview Hospital January 3, 2008 Page 3 Where are hospitals allowed? City Use status District Name of district Stillwater SUP RA, R-B, PA One and two-family residential districts; and institutional district Woodbury CUP B-1 Office Park Permitted B-2 General Business CUP FD-2 Freeway Transition District Bayport CUP B-2 Central Business District Oak Park Heights CUP R-B Residential/Business Transitional CUP P-I Public Institutional Hastings CUP A Agricultural Permitted CO Commercial Office Permitted C-2 Central Business District Oakdale SUP G Gateway District Permitted C-2 Community Commercial Forest Lake Permitted B-2 Central Business District Permitted B-1 Limited Business District Inver Grove Heights Permitted P Public Institutional Maplewood CUP P-I Public Institutional · Just over half of the cities allow a hospital in at least one zoning district without a Conditional Use Permit (CUP) or SUP. · A majority of surveyed cities only allow hospitals without a CUP or SUP in business districts. · No city other than Stillwater allows hospitals in a residential zoning district. Though, Oak Park Heights allows a hospital in their rather unique hybrid zoning district called the "residential/business transitional district". SUMMARY · Judging by the surveyed cities, it appears that having a hospital on property zoned non-residential is standard practice. Following that practice it would be acceptable to rezone the Lakeview Hospital site from residential to a non- residential district. However, there is no clear standard when it comes to whether the hospital use ought to be allowed by CUP jSUP or whether it ought to be outright permitted. · The proposal is not contrary to the city's comprehensive plan. · Whether the request is deemed to be in furtherance of the general community welfare is a subjective decision that the City Council will have to make as it considers the request. ALTERNATIVES Lakeview Hospital January 3,2008 Page 4 There are a number of possible alternatives. 1. Approve the request. This would include approval of the first reading of the rezoning to P A as well as the first reading of the ordinance amendment allowing hospitals in the P A district as a permitted use rather than a specially permitted use. 2. Approve the request in part. This alternative has tWo forms. a. Approve the first reading of the rezoning to P A. But, rather than approve an amendment to allow a hospital as an outright permitted use, approve an amendment that would allow hospitals with a Planned Unit Development (PUD) permit. b. Approve the first reading of the rezoning to P A. But, rather than approve an amendment to allow a hospital as an outright permitted use, approve an amendment that would allow hospitals with a Conditional Use Permit (CUP) . 3. Deny the request. 4. Table the request. RECOMMENDATION Staff believes some form of public hearing and public review is appropriate. Though, requiring a special use permit public hearing for every project may not be necessary. Therefore, staff favors Alternative 2b. Both Alternative 2a and 2b provide for neighborhood input and review through a public hearing process. But unlike the Special Use Permit approach, the PUD and CUP review could grant approval of a long range master facilities plan. As long as site improvements are consistent with the approved master plan, no additional public review would be required. This provides the hospital with more certainty since a SUP review and public hearing would be needed for each site improvement. At the same time, the neighborhood has a chance to review and comment on the initial master plan. If the hospital wants to change the master plan, it would have to come back for a public hearing. If this alternative is selected by the City Council, the hospital would prepare its master plan within the next year or so and make application for a CUP. A condition of approval would be that the master site plan would have to be followed. The PUD permit approach would be similar to the CUP approach. But the PUD permit was designed for multiple building projects with shared open space. So there are standards such as increased setbacks from perimeter lot lines, a requirement to dedicate land to the City for recreation or park purposes, etc. These standards do not fit the hospital project well. Therefore, staff prefers the CUP of Alternative 2b. Attachments: Current zoning map Air photo. City of lwater lakeview Hospital Current Zoning Community Development Department ~L- I I I I I I I ------ -1- ------ ------ _L - - - -- - -- I I I I I I f-- ~ I I - -- - I I \ I I I I I I t- ------- ------ -L ------ - - - - - -- I I I \ I I I I I I I I I I I I I I I I I I I I I I I ~ ------- _L - - -- I I I I I I I I I I I I I I I /~ ~ I I I I I I I I / .\\ / Zoning Districts / ~ D A-P, Agricultural Preservation D RA - Single Family Residential / ~ D RB - Two Family I D TR, Traditional Residential / \ D LR, Lakeshore Residential / _ CR, Cottage Residential _ CTR, Cove Traditional Residential / \ D CCR, Cove Cottage Residential I~ _ CTHR, Cove Townhouse Residential / E TH, Townhouse / / I o RCM - Medium Density Residential _ RCH - High Density Residential /j ~ _ VC, Village Commercial _ CA - General Commercial /1 _ CBD - Central Business District D BP-C, Business Park - Commercial _ BP-O, Business Park - Office J D BP-I, Business Park - Industrial _ IB - Heavy Industrial D CRD - Campus Research Development - ]'" D PA - Public Administration D TZ - Transitional Zone (Township) / I D Public Works Facility \ D ROAD --- - - _ Railroad ---- -- - -- - -~D WATER - - - - ~ - - - - - b ~ ~ ... o o o _ ~,J--.- I .. :,,1 _.iJ... ;" -- ~-. . -1~. "''''>11' -~~ <,.-" 'f; . I ~;.. tl p"" t f ,~ . ' '~ ~ . lei r'~' ,J, ,....~_~~.,-<;; J....... ~~~ .."'.... .~":.'..~~ ". . - ~'-I . ". ~ E OJ E o o U ;> OJ Q i: .~ E E o u co ~CO Cl.Q) en s..... 0<( :cO') ~.~ Q) C .- 0 > N Q) Q) ~~ -.J ::lI , ,.,. ~fI,fII ~ ~ (Ph I . ~l.n'I"..: ~~- .. EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL CITY OF STILL WATER, MINNESOTA HELD: January 8, 2008 Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Stillwater, Washington County, Minnesota, was duly held at the City Hall on January 8,2008, at 7:00 P.M. for the purpose in part of authorizing the competitive negotiated sale of the $1,445,000 General Obligation Capital Outlay Bonds, Series 2008A. The following members were present: . and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $1,445,000 GENERAL OBLIGATION CAPITAL OUTLAY BONDS, SERIES 2008A A. WHEREAS, the City Council of the City of Stillwater, Minnesota (the "City"), has heretofore determined that it is necessary and expedient to issue $1,445,000 General Obligation Capital Outlay Bonds, Series 2008A (the "Bonds") to finance 2008 capital outlay needs of various City departments pursuant to Minnesota Statutes, Chapter 475 and Sections 10.5 and 10.6 of the City Charter, as more fully described in Exhibit B attached hereto; and B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475,60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota, as follows: 1. Authorization. The City Council hereby authorizes Springsted to solicit proposals for the competitive negotiated sale of the Bonds. 2. Meeting; Proposal Opening. This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed proposals for, and awarding the sale of, the Bonds. The City Clerk or designee, shall open proposals at the time and place specified in such Terms of Proposal. 3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a part hereof. 2121180vl ~ 4. Official Statement. In connection with the sale, the City Clerk and other officers or employees of the City are hereby authorized to cooperate with Springsted and participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by member and, after full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon the resolution was declared duly passed and adopted. 2121180vl 2 STATE OF MINNESOTA COUNTY OF WASHINGTON CITY OF STILLWATER I, the undersigned, being the duly qualified and acting City Clerk of the City of Stillwater, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council duly called and held on the date therein indicated, insofar as such minutes relate to the City's $1,445,000 General Obligation Capital Outlay Bonds, Series 2008A. WITNESS my hand on January 8, 2008. City Clerk 2121180vl 3 EXHIBIT A THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF, PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $1,445,000* CITY OF STILL WATER, MINNESOTA GENERAL OBLIGATION CAPITAL OUTLAY BONDS, SERIES 2008A (BOOK ENTRY ONLY) Proposals for the Bonds will be received on Tuesday, February 5, 2008, until 10:00 A.M., Central Time, at the offices of Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above, All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner in which the Proposal is submitted. (a) Sealed Bidding. Proposals may be submitted in a sealed envelope or by fax (651) 223 3046 to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale, The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (651) 223 3000 or fax (651) 223 3046 for inclusion in the submitted Proposal. OR (b) Electronic Bidding. Notice is hereby given that electronic proposals will be received via PARITY@. For purposes of the electronic bidding process, the time as maintained by P ARITY@ shall constitute the official time with respect to all Bids submitted to P ARITY@. Each bidder shall be solely responsible for making necessary arrangements to access P ARITY@ for purposes of submitting its electronic Bid in a timely manner and in compliance with the requirements of the Terms of Proposal. Neither the City, its agents nor P ARITY@ shall have any duty or Bond to undertake registration to bid for any prospective bidder or to provide or Preliminary; subject to change. 2121180vl A-I ensure electronic access to any qualified prospective bidder, and neither the City, its agents nor P ARITY@ shall be responsible for a bidder's failure to register to bid or for any failure in the proper operation of, or have any liability for any delays or interruptions of or any damages caused by the services of P ARITY@. The City is using the services of P ARITY@ solely as a communication mechanism to conduct the electronic bidding for the Bonds, and P ARITY@ is not an agent of the City. If any provisions of this Terms of Proposal conflict with information provided by P ARITY@, this Terms of Proposal shall control. Further information about P ARITY@, including any fee charged, may be obtained from: PARITY@, 1359 Broadway, 2nd Floor, New York, New York 10018 Customer Support: (212) 849-5000 DETAILS OF THE BONDS The Bonds will be dated February 15, 2008, as the date of original issue, and will bear interest payable on February I and August I of each year, commencing August I, 2008. Interest will be computed on the basis of a 360-day year of twelve 30-day months. The Bonds will mature February I, in the years and amounts* as follows: 2009 $150,000 2010 $170,000 2011 2012 $170,000 $175,000 2013 $185,000 2014 $190,000 2015 2016 $200,000 $205,000 * The City reserves the right, after proposals are opened and prior to award, to increase or reduce the principal amount of the Bonds offeredfor sale. Any such increase or reduction will be made in multiples of$5, 000 in any of the maturities. In the event the principal amount of the Bonds is increased or reduced, any premium offered or any discount taken by the successful bidder will be increased or reduced by a percentage equal to the percentage by which the principal amount of the Bonds is increased or reduced. Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption at a price of par plus accrued interest to the date of redemption and must conform to the maturity schedule set forth above. In order to designate term bonds, the proposal must specify "Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as 2121180v) A-2 registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar, which shall be subject to applicable SEC regulations. The City will pay for the services ofthe registrar. OPTIONAL REDEMPTION The Bonds will not be subject to payment in advance of their respective stated maturity dates. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes, The proceeds will be used to finance 2008 capital outlay needs of various City departments. TYPE OF PROPOSALS Proposals shall be for not less than $1,434,885 and accrued interest on the total principal amount of the Bonds, Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $14,450, payable to the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The Deposit received from the purchaser, the amount of which will be deducted at settlement, will be deposited by the City and no interest will accrue to the purchaser. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City, No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5/1 00 or 1/8 of I %. Rates must be in level or ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. 2121180vl A-3 AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling, The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and (iii) reject any proposal that the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no- litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds that shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for payment. 2121180vl A-4 CONTINUING DISCLOSURE On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing Disclosure Undertaking (the "Undertaking") whereunder the City will covenant for the benefit of the owners of the Bonds to provide certain financial and other information about the City and notices of certain occurrences to information repositories as specified in and required by SEC Rule 15c2-12(b)( 5). OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223 3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 60 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated January 8, 2008 BY ORDER OF THE CITY COUNCIL /s/ Diane Ward Clerk 2121180vI A-5 2121180v] EXHIBIT B SCHEDULE OF 2008 BONDED CAPITAL OUTLAY DEPARTMENT PROPOSED GENERAL FUND MIS Network Infrastructure Upgrade SQL Server Software Upgrade Servers UPS Replacement Mobile Security Software Anti-Virus Software Microsoft Licensing Surf Control Licensing Phone System Upgrade Computer Replacement (1 Computer) ArcView License Total MIS 24,000 5,000 8,000 1,000 4,000 12,200 3,000 10,000 4,800 72,000 Finance Computer Replacement (3 Computers) Total Finance 4,500 4,500 Administration Computer Replacement (2 Computers, 1 Laptop) Copier Printer Web Casting Total Administration 4,800 25,000 2,000 31,800 Plant/Citv Hall Slow Speed Buffer Upgrade 3rd Floor Sink Energy Efficiency Upgrades Total Plant/City Hall 4,500 1,500 25,000 31,000 Community Deve/oDment Digital Camera Computer Desk Total Community Development 1,100 1,000 2,100 B-1 SCHEDULE OF 2008 BONDED CAPITAL OUTLA Y (continued) Police" Computer replacement (3 Computers) MDC Replacement In-Car Video Systems Laserfiche Scanner Audio Recorders SafeZone Camera System Marked Patrol Vehicles (3) Unmarked Police Vehicles (2) 800 MHz Radio System Squad Car Radar Units Lidar Total Police 4,800 25,000 22,000 6,000 1,500 100,000 54,000 70,000 2,500 2,500 288,300 Fire Washington County Service Access for Em"~rgency Vehicles Computer Replacement (1 Ruggedized Laptop, 1 Laptop, 1 Computer) Firehouse Mobile Minitor V Radio Pagers Turn Out Gear High Pressure Air Compressor Fire Engine Fire Station/Public Safety Facility Total Fire 13,000 9,500 4,000 3,700 8,000 35,000 100,000 25,000 198,200 Building Insoections Workstations (1) Total Building Inspections 3,300 3,300 Enaineerina AutoCAD Licensing Computer Replacement (1 Computer) Total Engineering 2,000 1,500 3,500 Streets Computer Replacement (1 Computer) One-Ton Truck with Plow & Sander Loader with Snow Plow Snow Blower Total Streets 1,500 50,000 155,000 125,000 331,500 TOTAL GENERAL FUND $ 966,200 2121180vl B-2 2121180vl SCHEDULE OF 2008 BONDED CAPITAL OUTLAY (continued) ST CROIX VALLEY RECREATION CENTER FUND St Croix Valley Recreation Center Ice Arena Monitors for Locker Rooms Phone System Upgrade Bobcat Toolcat (for future purchase in 2009) Replace Restroom Partitions Total St Croix Valley Recreation Center Ice Arena St Croix Valley Recreation Center Dome New Turf for Field House in 2010 Lily Lake Parking Lot Overlay (additional funds needed) Replace Doors Furnance Replacement-Locker Room (2) Louver Replacement Refrigeration Retrofit (for future purchase in 2010) Total Lily Lake TOTAL ST CROIX VALLEY RECREATION CENTER LIBRARY FUND Operations 3M Staff RFID Pad Computer Replacement Network switch Print Management System Printer Shelving-Juvenile Nonfiction books Program Equipment Total Library Operations Plant Building Monitoring Equipment Roof-Trash Room Total Library Plant TOTAL LIBRARY FUND PARKS Utility Vehicle (Field Grooming) Park Improvements (Various) Annual Trail Improvements TOTAL PARKS FUND TOTAL 2008 CAPITAL OUTLAY FINANCING: Bonded GO Capital Outlay (2008 Bond Issue): General Fund St Croix Valley Recreation Center Fund Library Fund Parks Fund . Total GO Capital Outlay (2008 Bond Issue) B-3 5,600 8,000 20,000 10,000 43,600 60,000 60,000 20,000 5,000 1,000 60,000 146,000 $ 249,600 3,750 19,000 8,000 5,000 3,000 4,500 3,000 46,250 2,000 15,000 17,000 $ 63,250 26,000 75,000 25,000 $ 126,000 $ 1,405,050 966,200 249,600 63,250 126,000 1,405,050 Recommendations For City of Stillwater, Minnesota $1,445,000* General Obligation Capital Outlay Bonds, Series 2008A *Prefiminary; subject to change Presented to: Mayor Ken Harycki Members, City Council Mr. Larry Hansen, City Administrator Ms. Sharon Harrison, Finance Director City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Study No.: 000784C50 SPRINGSTED Incorporated Decernber27,2007 m Springsted RECOMMENDATIONS Re: Recommendations for the Issuance of $1,445,000* General Obligation Capital Outlay Bonds, Series 2008A (the "Bonds' or the "Issue') We respectfully request your consideration of our recommendations for the above-named Issue. Bond proceeds will be used to finance the 2008 capital outlay needs of various City departments. We recommend the following for the Bonds: 1. Action Requested To establish the date and time of receiving bids and establish the terms and conditions of the offering. 2. Sale Date and Time Tuesday, February 5.2008 at 10:00 A.M. with award by the City Council at 7:00 P,M. the same day. 3. Method of Sale The Bonds will be sold using a competitive bidding process. In the interest of obtaining as many bids as possible, we have included a provision in the attached Terms of Proposal for underwriters to submit their bid electronically through the electronic bidding platform of PARITY@. In addition, physical bids (by phone or fax) will be accepted at the offices of Springsted. PARITY@currently is subject to an injunction that may affect the City's ability to utilize their services on day of sale. See Discussion section for further explanation. 4. Authority for the Issue The Bonds are being issued pursuant to Minnesota Statutes, Chapter 475 and the City Charter. 5. Principal Amount of the Offering $1,445,000* *Included in the Terms of Proposal for the-Bonds is a provision that permits the City to increase or reduce the principal amount of the Bonds in any of the maturities. This allows for any necessary adjustments required based on final interest rates to meet the City's first year levy constraint. 6. Repayment Term The Bonds will mature annually February 1. 2009 through 2016. Interest will be payable semi-annually each February 1 and August 1, commencing August 1, 2008. *Preliminary; subject to change City of Stillwater, Minnesota December 27, 2007 7. Security, Source of Payment and First Payment Cycle (a) Security (b) Source of Payment (c) Payment Cycle 8. Prepayment Provisions 9. Credit Rating Comments 10. Federal Treasury Regulations Concerning Tax- Exempt Obligations (a) Bank Qualification (b) Arbitrage Compliance The Bonds will be general obligations of the City secured by its full faith and credit and taxing power. The Bonds will be repaid with ad valorem property taxes. The City first levied in 2007 for collection in 2008 in the amount of $220,000 in anticipation of this Issue. Beginning with the 2007 tax levy, each year's tax levy collection will be used to make the interest payment due on August 1 during the year of collection and the principal and interest payment due February 1 of the following year. Due to their short duration, the Bonds will not be subject to payment in advance of their stated maturity dates. An application will be made to Moody's Investors Service for a rating on the Bonds. The City's general obligation debt is currently rated "Aa3". Under Federal Tax Law, financial institutions cannot deduct from income for federal income tax purposes, expense that is allocable to carrying and acquiring tax- exempt bonds. There is an exemption to this for "bank qualified" bonds, which can be so designated if the issuer does not issue more than $10 million of tax- exempt bonds in a calendar year. Issues that are bank qualified generally receive lower interest rates than issues that are not bank qualified. Since the City does not expect to issue more than $10 million of tax- exempt bonds in 2007, this Issue is designated as bank qualified. All tax-exempt issues are subject to the federal arbitrage and rebate requirements, which require all excess earnings created by the financing to be rebated to the U.S. Treasury. The requirements generally Page 2 City of Stillwater, Minnesota December 27, 2007 (i) Rebate (ii) Yield Restriction (d) Economic Ufe (e) Federal Reimbursement Regulations 11, Continuing Disclosure cover two categories: bond proceeds and debt service funds. There are exemptions from rebate in both of these categories. There is a "small issuer" exemption from rebate for a City that issues $5 million or less in a calendar year. Since the City does not expect to issue more than $5 million in tax-exempt obligations in 2008, this Issue is exempt from rebate. The City must maintain a bona fide debt service fund for the Bonds or be subject to yield restriction. The City must maintain a bona fide debt service fund for the Bonds or be subject to yield restriction, Yield restriction requires restricting the investment retum in the debt service fund to the yield on the Bonds. A bona fide debt service fund is a fund for which there is an equal matching of revenue to debt service expense, with the fund spent down each year to a carry over permitted equal to the greater of the investment earnings in the fund during the prior year or 1/12 the debt service of the prior year. The average life of the Bonds cannot exceed 120% of the economic life of the projects to be financed, The capital outlay needs being financed by the Bonds range in economic life from 3 to 20 years. The average life ofthe Bonds is 4.670 years; therefore the Bonds are within the economic life requirements. Federal reimbursement regulations require the City to make a declaration, within 60 days of the actual payment, of its intent to reimburse itself from expenses paid prior to the receipt of bond proceeds. It is our understanding the City has taken whatever actions are necessary to comply with the federal reimbursement regulations in regards to the Bonds. The Bonds are subject to continuing disclosure requirements set forth by the Securities and Exchange Commission. The SEC rules require the underwriter of the Bonds to provide an annual update of certain Official Statement information and report any material events to bond holders. The purchaser therefore requires the City to commit to providing such Page 3 City of Stillwater, Minnesota December 27,2007 information under a continuing disclosure agreement or "undertaking". If the City does not enter into such an agreement prior to the offering of the debt, underwriters will not offer a bid to purchase the Bonds. This Issue is subject to the SEC's continuing disclosure requirements. The SEC rules require the City to undertake an annual update of its Official Statement information and report any material events to the national repositories. The City has elected to provide its own continuing disclosure. 12. Attachments . List of Capital Outlay Projects Sources and Uses of Funds Debt Service Schedule Terms of Proposal . . . DISCUSSION Proceeds of the Bonds will finance the 2008 capital outlay needs of various City departments, The City has provided a list of the assets' costs by department as shown on pages 6 through 8. The sources and uses of funds for the Bonds are shown on page 9. The principal repayment structure for the Bonds is shown on page 10, Each year's collection of taxes will be used to make the August 1 interest payment in the year of collection and the February 1 principal and interest payment in the following year. In consultation with City staff, the principal due in the first year has been structured around the City's 2007 levy in the amount of $220,000 with level debt service payments thereafter. We have included a provision in the Terms of Proposal to allow for any adjustments to the maturity schedule necessary to match the first year's debt service to the levy. The ten-year repayment term is consistent with both the City's overall strategy for repayment of this type of debt and federal regulations on the actual lives of the assets. Page 9 contains the following information: · Columns 1 through 6 show the year the tax levy is made, the principal payment dates, the annual principal payments, estimated interest rates and projected total principal and interest payments, given the current market environment. · Column 7 shows the 105% overlevy which is required by State statutes and serves as a protection to bondholders and the City in the event of delinquencies in the collection of taxes. Electronic Bidding The City has elected to use the PARITY@ software and system provided by i-Deal LLC to enable the electronic receipt of proposals from prospective underwriters. It is used by underwriters who use a complementary i-Deal software system in preparing their proposals to facilitate submittal of those proposals. Use of this system, in particular the use of a web browser means of delivery, has been the subject of third party patent infringement claims Page 4 City of Stillwater, Minnesota December 27,2007 by one of i-Deal's competitors. In mid-2007, a court injunction was granted that prohibited i-Deal's use of the subject means of delivery. i-Deal has made modifications to its method of accessing electronic proposals to address the injunction. The modified access software has been installed on Springsted computers. In addition, i-Deal has agreed to indemnify Springsted and our clients who use the PARITY@ bidding system, holding each harmless in the event any claims are asserted relating to the proper use of its modified system. A copy of the indemnification letter has been provided to the Ctty and to City's bond counsel for their review. Currently, a provision has been made in the Terms of Proposal to receive bids using the modified PARITY@ system. If the City Council instructs Springsted not to use PARITY@, the PARITY@ provisions will be removed from the Terms of Proposal and bids will only be received by Sealed Bidding. Springsted is pleased to again be of service to the City of Stillwater. Respectfully submitted, ~~.~ SPRINGSTED Incorporated NRF smc Page 5 CITY OF STILLWATER, MINNESOTA SCHEDULE OF 2008 CAPITAL OUTLAY GENERAL FUND MIS Network Infrastructure Upgrade SQL Server Software Upgrade Servers UPS Replacement Mobile Security Software Anti-Virus Software Microsoft Licensing Surf Control Licensing Phone System Upgrade Computer Replacement (1 Computer) ArcView License Total MIS Finance Computer Replacement (3 Computers) Total Finance Administration Computer Replacement (2 Computers, 1 Laptop) Copier Printer Web Casting Total Administration Plant/Citv Hall Slow Speed Buffer Upgrade 3rd Floor Sink Energy Efficiency Upgrades Total Plant/City Hall Community Development Digital Camera Computer Desk Total Community Development 24,000 5,000 8,000 1,000 4,000 12,200 3,000 10,000 4,800 72,000 4,500 4,500 4,800 25,000 2,000 31 ,800 4,500 1,500 25,000 31,000 1,100 1,000 2,100 Page 6 CITY OF STILLWATER, MINNESOTA SCHEDULE OF 2008 CAPITAL OUTLAY Police Computer replacement (3 Computers) MDC Replacement In-Car Video Systems Laserfiche Scanner Audio Recorders SafeZone Camera System Marked Patrol Vehicles (3) Unmarked Police Vehicles (2) 800 MHz Radio System Squad Car Radar Units Lidar Total Police Fire Washington County Service Access for Emergency Vehicles Computer Replacement (1 Ruggedized Laptop, 1 Laptop, 1 Computer) Firehouse Mobile Minitor V Radio Pagers Turn Out Gear High Pressure Air Compressor Fire Engine Fire Station/Public Safety Facility Total Fire Buildina Inspections Workstations (1) Total Building Inspections EnQineerinQ AutoCAD Licensing Computer Replacement (1 Computer) Total Engineering Streets Computer Replacement (1 Computer) One-Ton Truck with Plow & Sander Loader with Snow Plow Snow Blower Total Streets TOTAL GENERAL FUND CITY OF STILLWATER, MINNESOTA SCHEDULE OF 2008 CAPITAL OUTLAY 4,800 25,000 22,000 6,000 1,500 100,000 54,000 70,000 2,500 2,500 288,300 13,000 9,500 4,000 3,700 8,000 35,000 100,000 25,000 198,200 3,300 3,300 2,000 1,500 3,500 1,500 50,000 155,000 125,000 331,500 $ 966,200 Page 7 ST CROIX VALLEY RECREATION CENTER FUND St Croix Valley Recreation Center Ice Arena Monitors for Locker Rooms Phone System Upgrade Bobcat Toolcat (for future purchase in 2009) Replace Restroom Partitions Total St Croix Valley Recreation Center Ice Arena St Croix Valley Recreation Center Dome New Turf for Field House in 2010 Lily Lake Parking Lot Overlay (additional funds needed) Replace Doors Furnance Replacement-Locker Room (2) Louver Replacement Refrigeration Retrofit (for future purchase in 2010) Total Lily Lake TOTAL ST CROIX VALLEY RECREATION CENTER LIBRARY FUND Operations 3M Staff RFID Pad Computer Replacement Network switch Print Management System Printer Shelving-Juvenile Nonfiction books Program Equipment Total Library Operations Plant Building Monitoring Equipment Roof-Trash Room Total Library Plant TOTAL LIBRARY FUND PARKS Utility Vehicle (Field Grooming) Park Improvements (Various) Annual Trail Improvements TOTAL PARKS FUND TOTAL 2008 CAPITAL OUTLAY FINANCING: Bonded GO Capital Outlay (2008 Bond Issue): General Fund St Croix Valley Recreation Center Fund Library Fund Parks Fund Total GO Capital Outlay (2008 Bond Issue) 5,600 8,000 20,000 10,000 43,600 60,000 60,000 20,000 5,000 1,000 60,000 146,000 $ 249,600 3,750 19,000 8,000 5,000 3,000 4,500 3,000 46,250 2,000 15,000 17,000 $ 63,250 26,000 75,000 25,000 $ 126,000 $ 1,405,050 966,200 249,600 63,250 126,000 1,405,050 Page 8 $1,445,000 City of Stillwater, Minnesota General Obligation Capital Outlay Bonds, Series 2008A Sources & Uses Dated 02115/20081 Delivered 02/15/2008 Sources Of Funds Par Amount of Bonds................................................................................................................................. ..................... T ota I Sources......., ......... ............ ......... ........... ........... ............. ................ ............ no ................ ...... ....... ....... .......... .......... Uses Of Funds Deposit to Project Construction Fund... ...... ............... ....... ......... ............ ...... .... ............. ...... ......... ............ ....... ................. Costs of Issuance................................................................................................................................................. .......... Total Underwriter's Discount (0.700%)........................................................................................................................... Rounding Amount........................................................................................................................................................... T ota I Uses. ................................. ........... ......................... .......... ............. ........... ............ ........................... ...... ................. GOCapifa/Ouf/ay/londs. I SINGLEPUR/'OSE / 12/17/2007/ 8:25AMA $1,445,000.00 $1,445,000.00 1,405,050.00 27,550.00 10,115.00 2,285.00 $1,445,000.00 U springstedl Page 9 $1,445,000 City of Stillwater, Minnesota General Obligation Capital Outlay Bonds, Series 2008A DEBT SERVICE SCHEDULE (1) (2) (3) (4) (5) (6) (7) Levy Date Principal Coupon Interest Total P+I 105% Levy 2007 02/01/2009 150,000.00 3.350% 48,673.07 198,673.07 208,606.72 2008 02/01/2010 170,000.00 3.350% 45,617.50 215,617.50 226,398.38 2009 02/01/2011 170,000.00 3.400% 39,922.50 209,922.50 220,418.63 2010 02/01/2012 175,000.00 3.450% 34,142.50 209,142.50 219,599.63 2011 02/01/2013 185,000.00 3.500% 28,105.00 213,105.00 223,760.25 2012 02/01/2014 190,000.00 3.550% 21,630.00 211,630.00 222,211.50 2013 02/01/2015 200,000.00 3.650% 14,885.00 214,885.00 225,629.25 2014 02/01/2016 205,000.00 3.700% 7,585.00 212,585.00 223,214.25 Total $1,445,000.00 - $240,560.57 $1,685,560.57 $1,769,838.60 SIGNIFICANT DATES Dated............. ......................................................................................................................................... ................... Delivery Date.................................................................................................................................. ........................... First Coupon Date......................................................................................... ............................................................. Yield Statistics Bond Year Dollars.... ........................................................................................................................................... ....... Average Life....................................................................................................................................... ........................ Average Coupon................................................................................................................................ ........................ Net Interest Cost (NIC)...................................................................................................................................... ......... True I nterest Cost (TIC).................................................................................................................................... ......... Bond Yield for Arbitrage Purposes............................................................................................................................. All Inclusive Cost (AIC)............................................................................................................................................. . IRS Form 8038 Net Interest Cost............................................................................................................................................... ......... Weighted Average Maturity........................................................................................................................................ Interest rates are estimates. Changes in rates may cause significant alterations to this schedule. The actual underwriter's discount bid may also vary. GOCapitaIOutJayBonds, / SINGLEPUKPOSE I 12/17/2007 I 8:25AM Springsted 2/15/2008 2/15/2008 8/01/2008 $6,748.81 4.670 Years 3.5644910% 3.7143694% 3.7287068% 3.5609984% 4.1940651% 3.5644910% 4.670 Years Page 10 THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $1,445,000. CITY OF STILLWATER, MINNESOTA GENERAL OBLIGATION CAPITAL OUTLAY BONDS, SERIES 2008A (BOOK ENTRY ONLY) Proposals for the Bonds will be received on Tuesday, February 5, 2008, until 10:00 A.M., Central Time, at the offices of Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner in which the Proposal is submitted. (a) Sealed Biddina. Proposals may be submitted in a sealed envelope or by fax (651) 223-3046 to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in the submitted Proposal. OR (b) Electronic Biddina. Notice is hereby given that electronic proposals will be received via PARITYB'. For purposes of the electronic bidding process, the time as maintained by PARI~ shall constitute the official time with respect to all Bids submitted to PARI~. Each bidder shall be solely responsible for making necessary arrangements to access PARI"f'IEi for purposes of submitting its electronic Bid in a timely manner and in compliance with the requirements of the Terms of Proposal. Neither the City, its agents nor PARI"f't!' shall have any duty or Bondto undertake registration to bid for any prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and neither the City, its agents nor PARI"f't!' shall be responsible for a bidder's failure to register to bid or for any failure in the proper operation of, or have any liability for any delays or interruptions of or any damages caused by the services of PARITYB'. The City is using the services of PARI"f't!' solely as a communication mechanism to conduct the electronic bidding for the Bonds, and PARI"f't!' is not an agent of the City. If any provisions of this Terms of Proposal conflict with information provided by PARI~, this Terms of Proposal shall control. Further information about PARITY@, including any fee charged, may be obtained from: PARI"f't!', 1359 Broadway, 2nd Floor, New York, New York 10018 Customer Support: (212) 849-5000 * Preliminary; subject to change. Page 11 DETAILS OF THE BONDS The Bonds will be dated February 15, 2008, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing August 1, 2008. Interest will be computed on the basis of a 360-day year of twelve 30-day months. The Bonds will mature February 1, in the years and amounts* as follows: 2009 $150,000 2010 $170,000 2011 $170,000 2012 $175,000 2013 $185,000 2014 $190,000 2015 $200,000 2016 $205,000 * The City reserves the right, after proposals are opened and prior to award, to increase or reduce the principal amount of the Bonds offered for sale. Any such increase or reduction will be made in multiples of $5,000 in any of the maturities. In the event the principal amount of the Bonds is increased or reduced, any premium offered or any discount taken by the successful bidder will be increased or reduced by a percentage equal to the percentage by which the principal amount of the Bonds is increased or reduced. Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption at a price of par plus accrued interest to the date of redemption and must conform to the maturity schedule set forth above. In order to designate term bonds, the proposal must specify "Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar, which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The Bonds will not be subject to payment in advance of their respective stated maturity dates. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. The proceeds will be used to finance 2008 capital outlay needs of various City departments. Page 12 TYPE OF PROPOSALS Proposals shall be for not less than $1,434,885 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $14,450, payable to the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The Deposit received from the purchaser, the amount of which will be deducted at settlement, will be deposited by the City and no interest will accrue to the purchaser. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or 1/8 of 1%. Rates must be in level or ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and (iii) reject any proposal that the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded.to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bondnor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. Page 13 SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no- litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds that shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for payment. CONTINUING DISCLOSURE On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing Disclosure Undertaking (the "Undertaking") whereunder the City will covenant for the benefit of the owners of the Bonds to provide certain financial and other information about the City and notices of certain occurrences to information repositories as specified in and required by SEC Rule 15c2-12(b)(5). OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223-3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 60 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated January 8, 2008 BY ORDER OF THE CITY COUNCIL /s/ Diane Ward Clerk Page 14 Protecting, maintaining and improving the health if a/I Minnesotans January 2, 2008 Stillwater City Council c/o Ms. Diane Ward, Clerk Stillwater City Hall 216 North Fourth Street Stillwater, Minnesota 55082 Dear Council Members: . SUBJECT: Stillwater Water Supply, Washington County, PWSID 1820024 ~~, We are enclosing a copy of the report of our district office covering a routine inspection of your community water supply.- The Minnesota Department of Health is monitoring your public water supply system for contaminants required by state and federal drinking water rules. However, the results of the monitoring are not part of this investigation report but are sent to you under separate cover as. they become available. If you have any questions concerning the information contained in this report, please contact me at 651/643-2103. Sincerely, eLJi.J!:IJ Chad Kolstad, P.E. Community Public Water Supply Unit . Environmental Health Division Snelling Office Park St. Paul, Minnesota 55108 CMK Enclosures cc: Water Superintendent General Information: 651-201-5000 · Toll-free: 888-345-0823 · TrY: 651-201-5797 · www.health.state.mn.us An equal opportunity emplf!Jer MINNESOTA DEPARTMENT OF HEALTH Section of Drinking Water Protection Sanitary Survey Findings "'." ?:i t ~"'" -:..0 'tJWatef\,,0 System Name: Stillwater PWSID: 1820024 System Contact: Robert Benson Survey Date: 11/13/2007 Surveyor: <;.h;ld IK~ Surveyor Signature: <:W . The findings below identify sanitary risks that may impact water quality, inform the water supply owner of applicable responsibilities, and/or provide guidance related to water system operation and maintenance. !Water Source The Third Street Station Source (Well 1 )' has many features that make it vulnerable to contamination. The following are recommendations the Board should consider implementing to keep this a safe source of water: - Samples for bacteria and nitrates should be taken on a routine basis to show that there are no contaminant sources affecting the water quality. Bacteria samples are taken quarterly. - The holding basins before the pump should be cleaned and disinfected on an annual basis. - Completion of the Wellhead Protection Plan, which includes determining the 10 year zone of capture for the spring, should be made a priority. - The constructed well casings west of the pump station should be inspected at least monthly to assure no leakage of a contaminant into the well. - All of this information should be documented to prove that the source is being maintained as a safe and reliable source of water for the city. pumps/Pump Facilities and Controls No deficiencies reported. [Treatment The fluoride injection point at Well No.1 shall be moved to the lower half ofthe pipe. !Wate~ "Storage No deficiencies observed. IDistributiOri System is flushed once a year. No deficiencies observed. !Monitoring/Reporting Data Verification .1 The free chlorine residual in the distribution system should be monitored at least once per day and a daily log of chlorine residuals maintained. .. I MINNESOTA DEPARTMENT OF HEALTH Section of Drinking Water Protection Sanitary Survey Findings 0'" ~ ~ ~~ a.~ P Walef V'-O DEPARTMENT OF HEALTH System Name: Stillwater PWSID:1820024 System Contact: Robert Benson Survey Date: 11/13/2007 Surveyor: CA;td !<21~~ Surveyor Signature: ~ ~ The findings below identify sanitary risks that may impact water quality, inform the water supply owner of applicable responsibilities, and/or provide guidance related to water system operation and maintenance. ~onitoring/Reporting Data Verification The following records shall be maintained by the water supply system a. Coliform bacteria results - 5 years b. Chlorine residual results - 5 years c. Chemical results - 10 years d. Sanitary survey reports - 10 years e. All lead and copper materials - 12 years f. Consumer confidence reports - 3 years g. Turbidity results - 3 years h. Public notices - 3 years i. Fluoride quarterly results and monthly reports-.1 year !Water System Management/Operation Where backflow prevention devices are installed, a regular maintenance and inspection program should be developed to assure proper working order. Inspection intervals should not exceed one year and overhaul intervals shall not exceed five years. Dates of inspections and overhauls shall be recorded on a tag attached to the backflow preventer. A daily check of critical system components should be conducted to enhance security and ensure that an unauthorized entry has not taken place. . pperator Compliance with State Requirements The opportunity for additional training in water supply work should be made available to the operator(s). Attendance at the annual waterworks operators seminar, held in the area, is a valuable experience for anyone engaged in this field. Minnesota Department of Health Drinking Water Protection Section Report of Colilert Bacteriological Results and Chlorine Residual Sampled By: Chad Kolstad PWS Name: Stillwater r Result Comments No Result Comments Listed Date: Novef'!lber 13, 2007 PWSID: 1820024 Sample Results Chlorine Residual Coliform Field # Samplino Location Free I Total (moll) Bacteria E.Coli 407098 WELL 5 I Absent 407099 WELL 6 I Absent 407100 WELL 8 I Absent 407101 WELL 9 I Absent 407102 WELL 10 I Absent 407103 WELL 11 I Absent 407104 SHOP 0.60 I 0.70 Absent 407105 NElGHBOR STOP 0.401 0.50 Absent 407106 KWIK TRIP 0.50 I 0.60 Absent 407107 OAK PARK ELEMENTARY 0.70 I 0.70 Absent MINNESOTA DEPARTMENT OF HEALTH SECTION OF DRINKING WATER PROTECTION Public Water Supply Inventory Report 0'" ?: ~ '>.f.... ~.,~ P Wale' ~\o Name: Stillwater County: Washington PWSID: 1820024 Regulatory Authority: DWP PWS Type: Community District Engineer: Chad M. Kolstad System Information BASIC DATA Owner Type: Municipal Population Served: 17,215 Service Area Characteristics: Municipal-(Primary) PRODUCTION TOTALS Design Capacity: Average Daily: Highest Daily: System Class: C Class Points: 45 Service Connections: 5,685 Survey Date: 11/13/2007 2,197,500 Gallons 6,841..000 Gallons Emergency Capacity: Storage Capacity: 1,584,000 Gallons per Day 3,250,000 Gallons ADDRESSES AND LOCATIONS Type Financial Location Owner/Responsible Party Sample Bottles/General Correspondence CONTACTS ~ Contact Contact Emergency Workday Emergency After-Hours Emergency After-Hours Emergency After-Hours Emergency After-Hours OPERATORS Name Benson, Robert G. Crimmins, John A. 11212008 Address Board of Water Commissioners c/o Mr. Hobert Benson, Secretary 204 North Third Street P.O. Box 242 Stillwater, MN 55082 204 North Third Street Stillwater, MN 55082-0242 Stillwater City Council c/o Ms., Diane Ward, Clerk Stillwater City Hall 216 North Fourth Street Stillwater, MN 55082 . Stillwater Water Superintendent 204 North Third Street P.O, Box 242 Stillwater, MN 55082-0242 Name Kellie Knowles Robert Benson PhonelEmail Business Phone 1 Business Phone 1 Business Fax Business Phone 1 Cell Phone Home Phone 1 Business Phone 1 Home Phone 1 On.,.call cell Robert Benson Stillwater Fire Dept. Tom Corman Class B C Expiration Date 06/3012010 05/31/20.1 0 Name Corman, Thomas N. Knowles, Kellie A. Expiration Date 0613012009 05/3112010 Number/Address 651/439-6231 651/439-6231 651/439-4061 651/439-6231 612/419-8581 651/351-7281 651/351-4950 651/439-2400 Class C C Page 1 of 5 I DEPARTMENT OF HEALTH MINNESOTA DEPARTMENT OF HEALTH SECTION OF DRINKING WATER PROTECTION Public Water Supply Inventory Report ;J-_, ~~ ">0 Wate. ?~o PWS Type: Community District Engineer: Chad M. Kolstad Name: Stillwater County: Washington PWSID: 1820024 Regulatory Authority: DWP OPERATORS Name Straus, Andrew L. Class D Name: Tower Drive Type: Storage-Elevated Status: Active Exoiration Date 07/3112009 Name Tibbetts, James T. Class Exoiration Date C 05/31/2010 Storage Information Links to: Distribution System Availability: Primary Capacity: 500,000 Gallons Name: Lilly Lake Type: Storage-Standpipe Status: Active Links to: Distribution System Availability: Primary Capacity: 750,000 Gallons Name: Laurel Street Type: Storage-Ground Status: Active Links to: Distribution System Availability: Primary Capacity: 500,000 Gallons Name: Settlers Avenue Type: Storage-Ground Status: Active Links to: Distribution System Availability: Primary . Capacity: 1,500,000 Gallons Name: Well #1 Type: Well Status: Active Availability: Primary Well Data Unique Well No.: 00208785 Well Depth (ft): 83 Casing Depth (ft): 83 Pump type: Centrifugal. Aquifer(s): Indeterminate Source Information . Source Type: Groundwater Design Capacity (gpm): 560 Emergency Capacity (gpm): Year Constructed: 1888 Static Depth (ft): 20 Casing Diameter (in): 0 Pump Capacity (gpm): 560 Drawdown (ft): 0 Screen Length (ft): None Pumping Rate (gpm): 560 Name: Well #10 Type: Well Status: Active Availability: Primary Well Data Unique Well No.: 00481662 Well Depth (ft): 300 Casing Depth (ft): 210 Pump type: Vertical Turbine Aquifer(s): Jordan Source Type: Groundwater Design Capacity (gpm): 1050 Emergency Capacity (gpm): Year Constructed: 1993 Static Depth (ft): 109 Casing Diameter (in): 18 Pump Capacity (gpm): 1050 Drawdown (ft): 11 Screen Length (ft): None Pumping Rate (gpm): 1050 1/2/2008 Page 2 of 5 MINNESOTA DEPARTMENT OF HEALTH SECTION OF DRINKING WATER PROTECTION Public Water Supply Inventory Report 0'" ~ . ~ "'.... ~.," . P %ter?\O Name: Stillwater County: Washington PWSID: 1820024 Regulatory Authority: DWP Source Information PWS Type: Community District Engineer: Chad M. Kolstad Source Type: Groundwater Design Capacity (gpm): 1100 Emergency Capacity (gpm): 1100 DraWdown (ft): 6 Screen Length (ft): None Pumping Rate (gpm): 0 Name: Well #11 Type: Well Status: Active Availability: Primary Well Data Unique Well No.: 00580338 Year Constructed: 2000 Well Depth (ft): 200 Static Depth (ft): 24 Casing Depth (ft): 120 Casing Diameter (in): 18 Pump type:. Vertical Turbine Pump Capacity (gpm): 1100 Aquifer(s): Prairie Du Chien-Jordan Name: Well #5 Type: Well Status: Active Availability: Primary Well Data Unique Well No.: 00208786 Well Depth (ft): 220 Casing Depth (ft): 155 Pump type: Vertical Turbine Aquiferes): Jordan Name: Well #6 Type: Well Status: Active Availability: Primary Well Data Unique Well No.: 00208787 Well Depth (ft): 269 Casing Depth (ft): 202 . Pump type: Vertical Turbine Aquifer(s): Jordan Name: Well #8 Type: Well Status: Active Availability: Primary Well Data Unique Well No.: 00224608 Well Depth (ft): 242 Casing Depth (ft): .166 Pump type: Vertical Turbine Aquifer(s): Jordan Source Type: Groundwater Design Capacity (gpm): 1025 Emergency Capacity (gpm): Year Constructed: 1963 Static Depth (ft): 71 Casing Diameter (in): 24 Pump Capacity (gpm): 1025 Drawdown (ft): 15 Screen Length (ft): None Pumping Rate (gpm): 1025 1/2/2008 Source Type: Groundwater Design Capacity (gpm): 425 Emergency Capacity (gpm): Year Constructed: 1969 Static Depth (ft): 178 Casing Diameter (in): 24 Pump Capacity (gpm): 425. Drawdown (ft): 21 Screen Length (ft): None Pumping Rate (gpm): 425 Source Type: Groundwater Design Capacity (gpm): 1100 Emergency Capacity (gpm): Year Constructed: 1973 Static Depth (ft): 70 Casing Diameter (in): 24 Pump Capacity (gpm): 1100 Drawdown (ft): 7 Screen Length (ft): None Pumping Rate (gpm): 1110 Page 3 of 5 I MINNESOTA DEPARTMENT OF HEALTH SECTION OF DRINKING WATER PROTECTION Public Water Supply Inventory Report . "o11<.,OfI'IO DEPARTMENT OF HEALTH Name: Stillwater County: Washington PWSID: 1820024 Regulatory Authority: DWP Source Information PWS Type: Community District Engineer: Chad M. Kolstad Name: Well #9 Type: Well Status: Active Availability: Primary Well Data Unique Well No.: 00127284 Well Depth (ft): 305 Casing Depth (ft): 224 Pump type: Vertical Turbine Aquifer(s): Jordan Source Type: Groundwater Design Capacity (gpm): 1050 Emergency Capacity (gpm): Year Constructed: 1978 Static Depth (ft): 113 Casing Diameter (in): 20 Pump Capacity (gpm): 1050 Drawdown (ft): 23 Screen Length (ft): None Pumping Rate (gpm): 1050 Name: Well #1 Entry Point Type: Treatment Plant Status: Active Availability: Primary Treatment Data Obiective Disinfection Fluoride (Z) Name: Well #10 Entry Point Type: Treatment Plant Status: Active Availability: Primary Treatment Data Obiective Disinfection Fluoride (Z) Name: Well #5 Entry Point Type: Treatment Plant Status: Active Availability: Primary Treatment Data Obiective Disinfection Fluoride (Z) Iron/Manganese Sequestration Treatment Information Source Water: Grounclwater Design Capacity: 560 Gallons per Minute Emergency Capacity: Process Mechanism Chlorine/Gas Fluoridation/Hydrofluosilicic acid Active y Y Source Water: Groundwater Design Capacity: 1050 Gallons per Minute Emergency Capacity: Process Mechanism Chlorine/Gas Fluoridation/Hydrofluosilicic acid Active Y Y Source Water: Groundwater Design Capacity: 1025 Gallons per Minute Emergency Capacity: Process Mechanism Chlorine/Gas F.luoridation/Hydrofluosilicic acid Stabilization/lnhibitorSIPolyphosphates Active Y Y Y 112/2008 Page 4 of 5 MINNESOTA DEPARTMENT OF HEALTH SECTION OF DRINKING WATER PROTECTION Public Water Supply Inventory Report '2'.5 "?: ~ rf~ ~0(j 'll Wale' ?\o Name: Stillwater County: Washington PWSID: 1820024 Regulatory Authority: DWP PWS Type: Community District Engineer: Chad M. Kolstad Name: Well #6 Entry Point Type: Treatment Plant Status: Active Availability: Primary Treatment Data Obiective Disinfection Fluoride (Z) Name: Well #8 Entry Point Type: Treatment Plant Status: Active Availability: Primary Treatment Data Obiective Disinfection Fluoride (Z) Name: Well #9 Entry Point Type: Treatment Plant Status: Active Availability: Primary Treatment Data Obiective Disinfection Fluoride (Z) Name: Well #11 Entry Point Type: Treatment Plant Status: Active Availability: Primary Treatment Data Obiective Disinfection Fluoride (Z) Treatment Information Source Water: Groundwater Design Capacity: 425 Gallons per Minute Emergency Capacity: Process Mechanism Chlorine/Gas Fluoridation/Hydrofluosilicic acid Active v , y Source Water: Groundwater Design Capacity: 1100 Gallons per Minute Emergency Capacity: Process Mechanism Chlorine/Gas Fluoridation/Hydrofluosilicic acid Active y y Source Water: Groundwater Design Capacity: 1050 Gallons per Minute Emergency Capacity: Process Mechanism Chlorine/Gas Fluoridation/Hydrofluosilicic acid Active y y Source Water: Groundwater Design Capacity: 1100 Gallons per Minute Emergency Capacity: 1100 Gallons per Minute Process Mechanism Chlorine/Gas Fluoridation/Hydrofluosilicic acid Active y y 1/2/2008 Page 5 of5 , ~~, CITY OF snLLWA TER PLANNING COMMISSION NOnCE OF MEETING MONDAY, JANUARY 14, 2008 The City of Stillwater Planning Commission will meet on Monday, January 14, 2008, at 7 p.m. in the Council Chambers of Stillwater City Hall, 216 North Fourth Street. AGENDA 1. CALL TO ORDER 2. APPROVAL OF December 10, 2006 MINUTES 3. PUBLIC HEARINGS 3.01. Case No. 07-29. A request to remove a Condition of Approval from a previously approved variance to the required lot size a maximum allowed impervious coverage for the construction of an addition located 105 Lakeside Drive in the RB, Two Family Residential District Mark Smith, applicant. 3.02 Case No. 07-51. A preliminary plat that subdivides one lot into four lots, a rezoning from AP, Agricultural Preservation, to LR, Lakeshore Residential, and a variance to the lot width requirements located at 1133 Nightengale Blvd. Damon Francis, Advent Builders, representing Bryan and Joni Heller, applicant 3.03 Case No. 08-01. A special use permit for a Jeunesse Skin Rejuvenation skin care business out of a residence located at 1047 Delano Way in the CR, Cottage Residential District. Kara Huelsmann, applicant. 3.04 Case No. 08-02. A special use permit and related variances for an accessory dwelling unit located at 522 West Oak Street in the RB, Two Family Residential District Mark Balay, representing Karl Diekman, applicant. 3.05 Case No. 08-03. A minor Planned Unit Development Amendment and Developers Agreement Amendment for Settlers Glen 8th Addition. Tim Fohr, representing US Home Corporation, applicant. 3.06 Case No.08-04. A special use permit request to replace an existing transmission structure with a new building and to allow the installation of a small studio in a residential district for the continued use of a business located at 114 Brick Street in the RA, Single Family Residential District. Cameron Kelly, representing Daniel and Gretchen Smith, applicant. 4. OTHER BUSINESS 4.01 Reappointment Policy -. December 24, 2007 Mayor and City Council City of Stillwater 216 North 4th Street Stillwater, MN 55082 RE: Snow Plowing Complaint at 2263 Orwell Court North Dear Mayor and Council Members, Usually I am writing to you with laudatory comments about your staff that does dedicated work for the City of Stillwater. But with the snow storm and subsequent snow plowing by some assigned person that did plow Orwell Court North during the December 22_23rd period, I was faced with remnants of the broken asphalt and dirt pushed up on my driveway and area. I fully realize that this is, indeed, still part of the City property. But at 69 years of age, I had a dickens of a time getting part of YOUR roadway out of my snow blower and driveway. I even had markers put up to help guide him. Could the gentleman PLEASE slow down, for goodness sake? Thank you for hearing me out. Sincerely, ~ Gary F. Campbell 2263 Orwell Court North Stillwater, MN 55082 PH: 651-351-0350 I. 9:00 2. 3. 4. 5. 6. 7. 8. 9. 9:10 10. 9:20 II. 9:20 12. 9:25 13. 9:50 14. 10:00 Washington ~ ~County BOARD AGENDA Dennis C. Hegberg District 1 Bill Pulkrabek District 2 Gary Kriesel District 3 Myra Peterson District 4 Greg Orth District 5 JANUARY 8, 2008 - 9:00 A.M. Ro II Call Pledge of Allegiance Unfinished Business Motion for Board to Adjourn Sine Die New Roll Call County Administrator - Nominations for Temporary Chair Temporary Chair- Nominations for Chair of the County Board for 2008 Chair Elect - Nominations for Vice Chair of County Board for 2008 Set Board Meeting Dates for 2008 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not [he issue is listed on [his agenda. Persons who wish to address the Board mustfill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address. and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. Consent Calendar Property Records and Taxpayer Services - Steve Gransee, Division Manager Sale of Tax Forfeited Land - Parcel 21.027.21.41.0032 Public Hearing - Housing and Redevelopment Authority - Barbara Dacy, Executive Director Consider Modification to Existing Redevelopment Plan Project No.2 & to Create a New Housing TIF District No. 2-2, TrailSide Senior Living General Administration - Jim Schug, Administrator CommissiQner Reports - Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information. or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a fUture board meeting I 5. Board Correspondence 16. Adjourn 17. 10:20 to 10:50 - Workshop with the Office of Administration Comp Plan Discussion on Housing Statistics and Library Siting Issues 18, 10:50 to 11 :20 - Workshop with the Office of Administration 2008 Commissioner Committee Assignments ************************************************************* REMINDER: NO BOARD MEETING ON JANUARY 29,2008 - Sm TUESDAY MEETING NOTICES Date January 8 January 8 January 9 January 9 January 10 January 10 Committee Time Location HRA Interviews for Housing Representatives 8:15 a.m. Washington County Government Center Finance Cominittee II :30 a.m. Washington County Govemment Center Metropolitan Emergency Services Board 10:00 a.m. 2099 University Avenue West - St. Paul MELSA 12:00 p.m. 1619 Dayton Avenue - St. Paul Metropolitan Mosquito Control Commission 9:00 a.m. 2099 University A venue West - St. Paul Metropolitan Counties Energy Task Force 12:00 p.m. 125 Charles A venue - St. Paul Assistive listening devices are available for use in the County Board Room . . .. . EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION EMPLOYER W ASlllNGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR** JANUARY 8, 2008 DEPARTMENT/AGENCY The following items are presented for Board approval/adoption: ITEM Administration Community Corrections Community Services A. Approval of the December 18,2007, Board meeting minutes. B. Approval of resolution awarding the 2008 newspaper publishing bids and designating the county web site as the official publication for transportation projects. C. Approval of appointments/reappointments to advisory committees for 2008. D. Approval of a Memorial Day appropriation of $100 each, upon request, in 2008 for the Stillwater Citizens' Memorial Day Association and Washington County posts and barracks. E. Approval of Policy #6009, Travel Policy for Elected Officials, including Airline Travel Credit. F. Approval of Purchase of Service Agreement with Human Services, Inc., for domestic abuse assessment and treatment, the P.L.A.C.E. program in Stillwater, the Community Options program, and the VOICES program. G. Approval to renew Purchase of Service Agreements with: White Bear Lake Community Counseling Center, Forest Lake Youth Service Bureau, and the Youth Service Bureau, Inc. H. Approval to renew contracts for Multi Systemic Therapy (MST), a research-based intensive in-home therapy program and alternative to juvenile placement. I. Authorization to accept a Title II Juvenile Justice Grant from the Office of Justice Programs in the amount of$59,771. 1. Approval of the January 1, 2008 - June 30, 2009 contract with Alpha and Omega USA (dba) Travelon Transportation to provide transportation services for adults using waivered services. K. Approval of the 2008 contract with the American Red Cross Twin Cities Area Chapter to provide emergency social services and crisis response services to Washington County Community Services. L. Approval of the 2008-2011 contract with Bachmann & Associates, Inc. for adult outpatient chemical dependency treatment. M. Approval of contract amendment with Blue Plus, a Minnesota health maintenance organization, to provide care coordination services for enrollees of the Managed Care for Persons with Disabilities program. N. Approval of the 2008-2011 contract with Burkwood, Inc. for adult residential chemical dependency treatment. O. Approval of the 2008-2010 contract with CommonBond Communities to provide financial case management, a home and community-based service. P. Approval of the 2008-2011 contract with the Dakota County Receiving Center for adult residential chemical dependency treatment and detoxification services. Q. Approval of the 2008-20 I 0 contract with Family Means to provide home and community-based services. R. Approval of the 2008-2011 contract with Kinnic Falls Alcohol-Drug Abuse Services, Inc. for adult residential chemical dependency treatment. S. Approval of the 2008-2010 contract with Metro Social Services, Inc. to provide home and community-based services. T. Approval of the 2008-20 II contract with On Belay of Minnesota - Anthony Lewis Center for adolescent outpatient chemical dependency treatment. U. Approval of the 2008-2010 contract with People, Inc. to provide home and community-based services. V. Approval of the January I, 2008, to June 30, 2009, contract with Twin Cities Transportation, Inc. to provide transportation services for adults using waivered services. W. Approval of the 2008-2011 contract with We Care Counseling Center for adult outpatient chemical dependency treatment. X. Approval of the Washington County Plan for administration of the Child Care Assistance Program for the period of January 1, 2008, through December 31, 2009. Financial Services Y. Approval of an agreement with UBS Financial Services, Inc. as custody agent for the county's investments. Human Resources Z. Approval to amend the county's cafeteria plan language of "dependent" to include, "among others, unmarried children under the age of 25, regardless of student status." This will take effect January 1, 2008. AA. Approval of an additional 1.0 F.T.E. Deputy Sheriff Patrol Officer in the Sheriffs Department. Library BB. Approval of Washington County Library contract for service provided to Stillwater Public Library for 2008. Public Health and Environment CC. Approval to enter into an agreement with the Office of Traffic Safety in the MN Department of Public Safety for the "Safe Communities Coalition (SCe) project, and approval ofa resolution to accept grant funds in the amount of$24,500. DD. Approval of an agreement with Xcel Energy for the authority to operate a fluorescent lamp recycling and reimbursement program. EE. Approval to enter into agreements with the following contracted wellness program staff for on-site county employee wellness activities: Mary Hanf, Laura Holmes, Theresa A. May, Lucinda Pepper, Carla Schoenecker, and Shawn Svendon-Cates. Sheriff FF. Approval of Motorola Change Order #9 to the Radio Service Agreement for a three month extension through March 31, 2008. * Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Summary of Proceedings Washington County Board of Commissioners December 18,2007 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Myra Peterson, District 4; and Greg Orth, District 5, Absent none. Board Chair Kriesel presided. Community Corrections Approval of the 2008-2009 Community Corrections Comprehensive Plan. Community Services Approval of the following actions: Appointment of Kate Sherva and Kathy Vitalis to the Family Homeless prevention and Assistance Citizen's Advisory Committee to terms expiring June 30, 2009; Amendment Number Two with the State of Minnesota to continue a pilot project that tests integration of welfare, healthcare, and social services for Minnesota Family Investment families with serious and multiple barriers for the period January 1, 2008 to December 31, 2008; Amendment Number Two with HIRED, a non-profit agency for the delivery of Minnesota Family Investment families with serious and multiple barriers for the period January 1,2008 to December 31, 2008; 2008 contract with Stivland, Inc. (dba Harbor Shelter and Counseling Center) to provide shelter services for male youth; Payment for uninsured to receive intensive residential treatment services and residential crisis stabilization services; Board workshop held to review a request by Blue Plus, a Minnesota Health Maintenance Organization, for Washington County to provide care coordination services for enrollees of the Managed Care for Persons with Disabilities program. County Attornev Approval to convert the position of Lead Victim Witness Coordinator from a non-supervisory to a supervisory position. Financial Services Approval of a bank account at the First State Bank of Bayport to be managed by the County Attorney's Office for restitution purposes. General Administration Approval of the following actions; Truth-in-taxation hearing minutes from December 6, 2007, and the County Board minutes of December 11,2007; Amend Policy #5032, Meals, Mileage and Other Expense Reimbursement, and Policy #6008 Meals, Mileage and Other Expense Reimbursement for Elected officials, to increase mileage for individuals using personal vehicles on county business and establish the new mileage rate at 50.5 cents per mile effective January 1, 2008; Revise Policy #1300, Data Practices Manual and revisions to Policy #1032, Fee Schedule; Public hearing held to consider adoption of the 2008-2012 Capital Improvement Plan; Resolution No. 2007-162, adoption of the 2008-2012 Washington County Capital Improvement Plan; Staff to begin valuations and negotiations on the following projects: Tier 1: Leadholm, Behrends, Rowe, Steltzner, and McDonald properties; Tier 2: Daley, Armstrong, and Lilligren properties; and further evaluate Tier 3 projects: Medinger, Heuer, Krueger, and Johnson properties. Resolution No. 2007-163, declaring the official intent of Washington County to reimburse certain expenditures from the proceeds of tax-exempt bonds to be issued by the county; Deny the applications of the projects contained in Tier 4 on the following properties: Belwin/Hobbs, Anderson, Jemelka, Aamodt, Herget, Mueller, BelllHannah, 4th St. Wildlife, City of Oakdale, Nature Center, City of Oakdale, Ptacek, Nuorala, and Beaver; Staff authorized to negotiate the purchase of the Forest Anderson property for inclusion into the Cottage Grove Ravine Regional Park; Adopt the 2008 legislative agenda and add support for funding of the Stillwater Bridge and the Hastings bridge; Resolution No. 2007-164, 2008 salary for the County Sheriff and Chief Deputy; Resolution No. 2007-165, 2008 salary for the County Attorney, First Assistant Attorney, and Executive Assistant; Resolution No. 2007-166, 2008 salary for the County Administrator; Resolution No. 2007-167, establishing County Commissioners' salaries and expenses for 2008; Commissioner Peterson asked that the Board compare the salary and benefit package of Washington County Commissioners to other counties early next year; No Board meeting on December 25 and January 1; next Board meeting scheduled for January 8, 2008; Board correspondence was received and placed on file. Human Resources Approval of the following actions: Renew service agreement with Frank Madden & Associates for labor relations consultant services through December 31, 2009; 2008 benefits for employees in the AFSCME Exempt and Non-Exempt units; 2008 salary and benefit amounts for three meet and confer groups, Department Heads, Confidential Supervisors, and Confidential employees; 2008 benefits for employees in the Teamsters Probation bargaining unit; Amend Section 17 of the Rules and Regulations to include Post Employment Health Care Savings Plan; Post Employment Health Care Savings Plan for elected Department Heads, appointed Department Heads, and the Law Enforcement Labor Services. Library Approval to accept $2,374 in donations from various organizations and individuals to purchase library materials. Property Records and Taxpayer Services Approval of contract with Total Software Solutions, Inc. for enhancements to recording system. Public Health and Environment Approval of the following actions: Agreement with the Washington Conservation District to fund general operations and services to county departments and county residents; Agreement with the Washington Conservation District for services related to the Wetland Conservation Act; Agreement with the University of Minnesota to provide Extension programs locally and employ County Extension staff; Contract with Stillwater Medical Group to provide medical services for the Washington County jail; Agreement with the Minnesota Department of Human Services for provision of the Child and Teen Checkup program. Public Works Approval of the following actions: Change Order #5 to the Radio Drive and road construction project contract with CS McCrossan; Resolution No. 2007-160, reject bids for 2008 electrical services andauthorization to re-bid the project; Amendment No.1 to agreement with Mn/DOT to provide road life compensation to the county for the detour of traffic off of Trunk Highway 95 onto county roads; Resolution No. 2007-161, Historic Courthouse office space leases with Youth Service Bureau, ArtReach Alliance, and V alley Tours through December 31, 2009; Agreement with Minnesota Environmental Initiative, Inc, dba Clean Air Minnesota Program, to retrofit the diesel dump trucks with an exhaust system that will reduce exhaust emissions; Accept donation of a framed portrait of President Abraham Lincoln, donated by James Shiely to Washington County, for display at the Historic Courthouse, Ree:ional Railroad Authoritv Approval ofthe.following actions: October 2, 2007 Regional Railroad Authority meeting minutes; Commissioner travel expense to the 2007 Rail- V olution Conference; Update on the Washington County rail corridors. Sheriff's Office Approval of the following actions: A ward contract to Omni Contracting, Inc. for communications equipment shelters for the 800 MHz Radio System; Contract with Andrew Corporation for expansion ofthe in-building antenna system in the Law Enforcement Center. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. , December 13, 2007 STILLWATER TOWN BOARD MEETING Town Hall 7:00 P.M. PRESENT: Chairperson Sheila-Marie Untiedt, Supervisors Jim Hiniker, Linda Countryman, Jim Doriott, David Johnson and Clerk Pat Bantli. Also, Treasurer Carol Collins, Attorney Sam Edmunds, Engineer Paul Pearson and Planner Dick Thompson. 1. AGENDA - M/S/P Hiniker/Doriott moved to adopt the agenda as presented. (4 ayes) 2. MINUTES - M/S/P Doriott/Countryman moved to approve the 11/8/07 town board meeting minutes as written. (3 ayes, 1 abstain) M/S/P Doriott/Countryman moved to approve the 11/13/07 Budget meeting minutes as written. (4 ayes) 7:05 p.m. David Johnson arrived. 3. TREASURER- a. Claims were reviewed and checks #18456 - #18486 were approved for paym~nt. b. The treasurer continues to meet with the auditors regarding the 2007 audit. c. M/S/P Hiniker/Johnson moved to authorize $725.00 for the Chief of Police auto allowance and mileage. (5 ayes) M/S/P John'son/Hiniker moved that the treasurer will receive a raise of $1.00 less an hour than the clerk receives effective January 1, 2009. (5 ayes) M/S/P Hiniker/Doriott moved to purchase a four year old trailer in good condition for the Chief of Police to transport animals in for $700.00. (5 ayes) 4. RECOGNmON DINNER - Dick Thompson and Sherri Buss will be invited to the recognition dinner in February. 5. ANNUAL MEETING - The attorney will mail a statement to the board members and treasurer regarding limits for donations in time for the annual meeting. 6. BOOMSITEPARK - 'David Johnson mentioned that a positive attitude is being expressed by MNDOT th~t the wayside rest stop is a valuable asset. The new City of Stillwater Mayor would like more excllJsive control overthe situation. In January - public input. 7. WATSON C.U.P. REQUEST - Several neighbors to the Watson Kennel were present to express concern about having the kennel use reactivated. Dogs barking is a major concern. Stillwater Town Board Meeting - 12/13/07 , Page Two M/S/P Countryman/Johnson moved to approve the Watson CUP application as outlined in Dick Thompson's report, along with the recommendations from the Planning Commission. "The words "or changes." should be added onto Thompson's first recommendation in the Watson report. In addition, the following shall be conditions of the CUP: 1. The applicants shall use maximum sound proofing in all buildings; 2. The CUP shall allow 50 domestic household pets, limited to 20 dogs regardless of size; 3. This resolution is contingent on satisfactory septic review by Pete Ganzel of Washington County and confirmation by the City Attorney that no state or federal regulations are applicable. (4 ayes, Hiniker nay) 8. ST. CROIX WATERSHED DISTRICT - Jim Shaver dropped by to solicit someone to review the draft plan. David Johnson volunteered to do it and will make e-mail comments. 9. ENGINEER - a. M/S/P DoriottlJohnson moved to approve a requested escrow reduction for Victory Pass in the amount of $157,130.00 from the current balance of $279,550.00. (5 ayes) b. Lighting Request - A resident at 7890 Newberry Court North has questions about lighting. The engineer will contact the City of Stillwater and report back at the next meeting. 10. PLANNER- . a. There was a brief discussion about escrow fees for subdivisions. This issue will be discussed further at a later date. b. Dick Thompson discussed his retirement. He will phase out over the next few months and Sherri Buss will phase in. 11. PERSONNEL POSITIONS - a. M/S/P Johnson/Hiniker moved to accept the resignation of Richard Rainer from the Planning Commission. (5 ayes) b. M/S/P Countryman/Hiniker moved to accept the resignation of Rick Robbins from the Park Committee. (5 ayes) c. M/S/P Countryman/Hiniker moved that Rick Robbins be appointed to the Planning Commission. (5 ayes) d. M/S/P DoriottlHiniker moved to accept the resignation of Karen Sherrick from the Park Committee. (5 ayes) e. M/S/P Countryman/Johnson moved that Lois Cutler and Merilyn Cummings be reappointed to the Planning Commission. (5 ayes) f. Troy Schifsky will be kept on the Planning Commission for a new term. g. M/S/P Doriott/Hiniker moved to accept the resignation of Crystal Johnson from the park manager position. (5 ayes) , Stillwater Town Board Meeting - 12/13/07 Page Three h. M/5/P Untiedt/Countryman moved to hire Rick Jacobson as the park manager. (5 ayes) 12. WEB5ITE- a. The website issue will be on the January town board meeting agenda. b. The website meeting will be held on February 24 at 6:00 p.m. 13. ADJOURNMENT - Meeting adjourned at around 9:30 p.m. Clerk Chairperson Approved