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Home My WebLink About2006-08-01 CC Packet AGENDA CITY OF STILLWATER CITY COUNCIL MEETING NO. 06-15 Council Chambers, 216 North Fourth Street August 1, 2006 --=GULAR MEETING ~CESSED MEETING 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Library Project Update 2. Budget - Elections/MIS/Administration/Plant-City Hall/Washington County Recycling Grant 3. Louis F. Jambois, Executive Director Association of Metropolitan Communities STAFF REPORTS 1. Police Chief 3. City Clerk 2. Fire Chief 4. Director of Admin 5. Community Dev. Director 7. City Attorney a. Commu 6. City Enginee 8. Finance Director a.Pon 9. City Administrator CALL TO ORDER ROLL CALL APPROVAL OF MINUTES - Possible approval of r regular meeting minutes of July 18, 2006. essed meeting minutes of July 11,2006 and PETITIONS, INDIVIDUALS, DELEGATIONS . Certificate of Appreciation to Wayne Ander OPEN FORUM The Open Forum is a portion of the Coun agenda. The Council may take action or investigation of the concerns expre A TIONS Ruch for service on Charter Commission address Council on subjects which are not a part of the meeting time of the statement or may give direction to staff regarding CONSENT AGENDA* 1. Resolution 2006-166, directin 2. Resolution 2006-167, approval f proposal with Readex for Community Survey 3. Possible approval of purchase of ten 8' picnic tables for Pioneer Park 4. Resolution 2006-168, annexation resolution relating to Washington County {Available Tuesday 5. Possible approval of special event - street closure - neighborhood block party - Liberty on the Lake . PUBLIC HEARINGS 1. Case No. V/06-32. This is the date and time for a public hearing to consider an appeal of the Planning Commission's decision on a request from American Classic Homes for a variance to the side yard- corner setback (25 feet required, 10 feet requested) for the construction of a residence located at 735 Liberty Court in the LR, Lakeshore Residential District, and any variances related thereto. Notices were mailed to affected property owners and published in the Stillwater Gazette on July 21, 2006. 2. Case No. ZAM/06-01. This is the date and time for the public hearing to consider a request from US Homes for a Zoning Map amendment changing the zoning designation from Agricultural Preservation, AP, to TH, Townhouse on 25.3 acres of land, Millbrook Development (Palmer Property), located south of TH 96, west of Neal Avenue, north Brown's Creek and east of Manning Avenue. Notices were mailed to affected property owners and published in the Stillwater Gazette on May 5, 2006. (tabled from June 20, 2006) 3. Case No. ZAM/06-02. This is the date and time to consider a request from US Homes for a Zoning Map amendment changing the zoning designation from Agricultural Preservation, AP, to CR, Cottage Residential on 69.9 acres of land, Millbrook Development (Palmer Property), located south of TH 96, west of Neal Avenue, north Brown's Creek and east of Manning Avenue. Notices were mailed to affected property owners and published in the Stillwater Gazette on May 5,2006. (tabled from June 20, 2006) 4. Case No. ZAM/06-03. This is the date and time for the public hearing to consider a request from US Homes for a Zoning Map amendment changing the zoning designation from Agricultural Preservation, AP, to TR, Traditional Residential on 72.7 acres of land, Millbrook Development (Palmer Property), . located south of TH 96, west of Neal Avenue, north Brown's Creek and east of Manning Avenue. Notices were mailed to affected property owners and published in the Stillwater Gazette on May 5, 2006. (tabled from June 20,2006) 5. Case No. PUD/06-07. This is the date and time to hold a public hearing to consider a request from US Homes for a Planned Unit Development for a 270 lot development on 132+/- acres of land located south of TH 96, west of Neal Avenue, north Brown's Creek and east of Manning Avenue, Millbrook Development (Palmer Property), in the TH, Townhouse, CR, Cottage Residential and TR, Traditional Residential District. Notices were mailed to affected property owners and published in the Stillwater Gazette on May 5,2006. (Resolution) (tabled from June 20, 2006) 6. Case No. SUB/06-05. This is the date and time to hold a public hearing to consider a request from US Homes for a Preliminary plat approval for a 270 lot development on 132+/- acres of land located south of TH 96, west of Neal Avenue, north Brown's Creek and east of Manning Avenue, Millbrook Development (Palmer Property), in the TH, Townhouse, C Residential and TR, Traditional Residential District. Notices were mailed to affected prope nd published in the Stillwater Gazette on May 5,2006. (Resolution) (tabled from Ju ) 7. Case No. ANN/06-01. This is the date and time to h aring to consider a request from US Homes for a Annexation of 132+/- acres of land zo nhouse, CR, Cottage Residential and TR, Traditional Residential District into the City 0 IlIbrook Development (Palmer Property), located south of TH 96, west of Neal Avenue, no Creek and east of Manning Avenue. Notices were mailed to affected property ow ished in the Stillwater Gazette on May 5, 2006. (Resolution) {tabled from June 20, 8. This is the date and time to hold a publi were mailed to affected property owne 2006. (Resolution - Ordering Improve nsider the rehabilitation of sidewalks. Notices ed in the Stillwater Gazette on July 21 and July 28, aration of Plans & Specifications) . UNFINISHED BUSINESS NEW BUSINESS 1. Discussion of sketch plan McKusick & east of Manning 2. Discussion of sketch plan and of McKusick Road. 3. Possible approval of plans and specifications for sidewalk rehabilitation project and authorization to advertise for bids (Resolution) 4. Possible accepting of bids and awarding contract for Boutwell Road Phase III project (Resolution) n timing of Krech Exteriors property at McKusick, south of orth & west of Settlers Glen Subdivision) nexation timing of Classic Homes property at Marylane Avenue, south PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICA TIONS/REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT to Executive Session for possible litigation regarding North Hill Project * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. ... 2 , . Budget discussion for MIS Department - 2007 . Technology is an essential part of our organization. We deal with technology in our office productivity software, computers and networks, phone systems, and much, much more. Every year the need for changes in our information systems grows dramatically. This brings new challenges in complexity to the IT Department. Already in 2006 I have upgraded the infrastructure of our basic core network in City Hall by replacing two servers, adding a network area storage unit, an autoloader for backup, and a new switch. This involves the upgrade of the operating system and the exchange (messaging platform for e-mail and calendaring) server. The server out at the Public Works building has also been upgraded with a new operating system. Each upgrade requires new skill sets to be learned and implemented. . Also in 2006 we have purchased and implemented new software for fleet management which will be used to track maintenance and repair of all city owned vehicles. We installed a web link for our document imaging system which allows residents access to our public records over our website and upgraded our office software on all computers. We have also replaced most of the MDT's (Mobile Data Terminals) with MDC's (Mobile Data Computers). This is significant because the terminals that were in the squad cars required little maintenance since they were rented from Washington County. The MDC's are similar to laptop computers that will need to be maintained just like a desktop, but that also have some unique requirements for support because of their mobility and connection to Washington County. Another project that was completed in 2006 was to write and implement a new Technology policy, provide training for all employees on the policy and to educate them on end user security. A computer inventory and software assessment was also completed. I have purchased and set up new computers according to our replacement schedule for 2006. In the Public Works department we have completed the upgrade of the telemetry system and also have purchased new equipment and software for the video used with our sewer system. At the Library we have replaced all of the staff computers and installed a new kid's CD-ROM Workstation. Upcoming projects that need to be completed in 2006 include the addition of a new server for the Police Department that will be used to capture video and digital voice recordings for case files. The new video capture system will need to be installed and maintained and coordinated with the installation of the new digital voice system. The server and operating systems out at the Recreation center will need to be upgraded and replaced. This is a long overdue project that will require a significant amount of time to plan and implement. It will also involve an upgrade to the Point of Sale system currently being used. We will also be implementing an expanded wireless network. Currently our squad cars are connecting to just the internet wirelessly, however, by the end of the year they will be able to connect to the City network. This will also be implemented for other Departments in the City. I will also need to finish purchasing and setting up the remaining computers according to our '06 replacement schedule and complete the rewiring of our network backbone infrastructure with fiber. . . . . I also spend a considerable amount of time researching technology needs for each department. This includes things like software programs, equipment, copiers, printers, and other IT related issues. The process to research new technology or software for a department is time consuming and involves the coordination of vendors, employees and others who may need to be involved. In addition to all these projects there are routine tasks that need to be completed in order to keep the network running smoothly and securely, plus troubleshooting employee problems. At least 50% of my time is spent with this and daily interruptions to provide technical and desktop support to city employees causes major ongoing projects to be delayed. There is also routine maintenance and software upgrades that need to be done to the firewall, filtering systems, routers, and other equipment. In addition to this, I maintain the phone system, voice mail and cell phones. Discussion Points Other Stanton 6 Citites 2007 projects Increasing support needed for the increased technology needs of each department. Library (20% in their budget for new position) New library will 2 additional staff workstations, 2 additional catalog workstations, and 15 additional internet workstations, for a total 51 computers. They will also be adding 2 additional self checks and 2 automated book returns. Currently the library has 15 staff computers, 7 catalog computers and 9 internet workstations. For a total of 31 computers. A new position will allow job responsibilities to be divided. The new position would be responsible for: . . Routine operations which would include troubleshooting problems with personal computers, printers, software, etc. . Troubleshooting routine network problems . Implementing the computer replacement schedule . Upgrades, repair and maintenance of the phone system . Purchase and repair of cell phones. . Updating and monitoring the servers and software used to maintain the Antivirus and Microsoft updates for all city computers. . Monitoring e-mail and internet use on our filtering server and maintaining any updates to that hardware or software. . Assist Library with routine maintenance on internet computers and other support issues . Any other routine projects that are needed. . Research The current position would be responsible for: . . . . . . . . . . . . . . . . Overall administrative duties of the IT Department Network security Network monitoring and analysis Wireless network implementation, administration and security Creating security and disaster recovery plans Creation of procedure manuals Determine needs for new system & applications Enhancements, maintenance & support of existing systems. Research Plan, schedule and provide work direction for IT staff Project Management Budget development Development and implementation of IT Policies and Procedures Training More involvement with GIS This would allow for a more holistic approach that would focus on improving coordination, efficiency and control, thereby minimizing the risks to the availability, integrity, performance and security of our information systems. More time could be spent planning and preparing for the City's future IT needs rather than just reacting to problems. . IT Survey Stanton 6 Cities PT Seasonal # Users # Servers # Computers # Facilities Police Fire Library Rec Cntr Phones CITY Population FT 35 7 NA Yes NA Yes Andover 29262 1 0 0 59 74 6 No Yes NA No No Anoka 18150 1 1 0 100 3 120 3 No Yes No Yes Yes Chanhassen 22042 2 0 0 100 15 Chaska 21478 3 Various seasonal interns 150 8 Yes -partial Yes Yes -partial Yes Columbia Heights 18600 2 0 0 200 80 3 Yes No No Yes No Crystal (LOGIS) 22831 1 0 0 100 1 84 6 Yes Yes 1"armington 16775 1 0 0 78 Yes Yes NA NA Fridley 27088 2 0 0 7 146 6 Yes Yes (3 FT) NA Yes No Golden Valley 20674 1 0 1 123 Ham Lake 14508 Contracted vendor 85 6 Yes Yes No Yes No Hastings 20546 2 0 0 90 10 95 6 Yes Yes (1 FT) No Yes Yes Hopkins 17675 2 1.5 0 100 11 40 2 No No No No No Lino Lakes 18725 Contract w/Roseville 1 0 40 3 New Brighton 22333 2 3 100 5 Yes (LOGIS) NA NA Yes No New Hope (LOGIS) 20748 1 0 0 125 50 3 Yes Yes -Limited NA NA Prior Lake 21156 d d Contracted vendor 50 55 4 Yes Yes No No Robbinsdale 13950 1 0 0 100-110 4 Yes Yes NA Yes No Rosemount 17740 Contracted vendor 77 6 79 70 4 Yes ? NA NA Savage 24018 2 0 0 70 130 6 Yes Yes Phones only Yes Yes Shakopee 28913 2 0 1 130 8 98 6 Yes Yes Yes Yes Yes Stillwater 17215 1 0 0 146 If there is nothing under the phones column they did respond for 2006 and the information available is from 2005. . ~ <C..J 1-1- 0;:) ~o Z..J Z<c -I- ~- ~D.. a::<c wo ~r-- ~ 1-0 tnw u....J 0;:) >0 I-w -:I: 00 tn . tn CI) ~ :::::l o en c .- "C C :::::l u.. o w en o D.. o a:: D.. o W I- en w ;:) a w a:: o I-z z;:) wu.. ~..J ~~ <cw D..Z ww OC) rJ) ..c: ..... o o Cl)1D r.::: 0> .0 c: ~ -- u"O .s!> UJ rJ) "0 c: o ID o o I'- o o N 00 00 O~O "'d'""'d'" 00 00 O~O "'d'""'d'" - o N '-" rJ) rJ) rJ) rJ) rJ) rJ) rJ) rJ) rJ) "0"0"0"0"0"0"0"0"0 c: c: c: c: c: c: c: c: c: o 0 0 0 0 0 0 0 0 IDIDIDIDIDIDIDIDID 000000000 000000000 1'-1'-1'-1'-1'-1'-1'-1'-1'- 000000000 000000000 NNNNNNNNN 0000000000 0000000000 OONOLOOCO"'d'"OI'- ..,fc0N'..,fc0..,fN'..nooo ....... ......."'d'" 0'7 00000000 00000000 o~ o~ "!. o~ LO~ O~ CO~ "'d'"~ "'d'"('/)N"'d'"('/)"'d'"NLO ....... 00 00 01'- 000 ......."'d'" 0'7 0) .... co 3: 0) -== .... 0 co 00 3: _ -== E o 0) 00 ..... 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'D - 00 ci -l o c = 0 " " -< ---IF)C') --- IF) C') QO 0- ~ QOo-~ \C 'e ~o \C~O C') ~ "';:00 .., . . ci \C ~ ci..q-oo 0 .~ 0 '" '" ~ ~ V) V) 00 000 0 0 00 00 'e 00 00 'D ~ 00 0"0 0 Co C') C') C') C') \Q 0 0 '" 'e 0 -< 0 t! 00 N -- C') IF) QOC')IF) QO I- -~ .,,-~ ." S -; "l-.::J: OIF)'<t 0 '" .a 00 C') lJ'i'oO~ on .... 0 C') M -C') M - (\) 0 " Of) '" -< "0 ;:l o:l "0 (\) tf) 0- .~ ~~ a- ~ ~ a- 0 r- - '" r-- '" .... 000 .... 0 00 '" 0.. v)N Mv)'N N ?- M ""M '" 0 -< 0 N .....:l Cl to Association of Metropolitan Municipalities Ten Good Reasons to be an AMM Member ♦ 76 Metropolitan Area member cities means we deliver a comprehensive and uniquely Metro area message to the legislature, the Governor's Office and the Metropolitan Council. ♦ AMM covers a comprehensive list of Metro issues from transportation to levy limits to housing to wastewater treatment — 60 issues in all. That means greater influence on a wider variety of issues. ♦ Committee members from the core cities, developed suburbs and developing cities, create AMM's advocacy positions through an inclusive consensus process. ♦ Created in 1974, AMM is the only municipal advocacy organization to monitor and influence Metropolitan Council issues before the Council makes final decisions. ♦ A 19-member Board comprised of a mix of elected officials and profes- sional managers means balance between important political and practical management solutions to Metro Area problems. ♦ Ten TAB and eight TAC appointments means influence on regional transportation spending exceeding $100 million per year. ♦ Close ties with LMC means coordinated and cooperative legislative platforms and lobbying efforts. 4 Low overhead means affordable dues, full attention to important member issues and concerns, and maximum return on investment. ♦ Important services including the License & Permit Fee Survey, Elected Official Salary Survey and the 2006 MN Local Government Salary & Benefits Survey means added value for your membership dues. ♦ Laurie, Louie, Patty and Sarah have over 70 years of combined legislative, local government, community development, and association management experience and are loyal, trustworthy, courteous, kind, cheerful and thrifty. 145 University Ave W, Saint Paul, MN 55103-2044 Telephone: (651) 215-4000 Fax: (651) 281-1299 amm@amm145.org THE AMM MISSION is to represent the collective interests of all metropolitan area cities on metropolitan issues and statewide issues with metropolitan significance ABOUT THEAMM The AMM is the only metro -wide service and lobbying organization representing cities in the Twin Cities Metropolitan Area. Our membership currently consists of 76 cities from all 7 metro counties, that make up more than 85% of the metro area's population. ADMINISTRATIVE STR UCTURE The AMM is governed by a 19-member Board of Directors and served by a four -person staff. Board membership is comprised of local elected and appointed officials representing each class of city, and is geographically distributed to reflect the composition of our membership. MAJOR FUNCTIONS - - The AMM represents metro cities before the Metropolitan Council on issues such as comprehensive land planning, zoning, transportation, growth, housing, wastewater and water resources, and livable communities. The AMM represents metro cities before the Legislature on transportation funding, economic development, housing, LGA and other state aids, property taxes, tax increment financing and other issues with metro and statewide significance. The AMM provides a forum for policy development with four committees (Municipal Revenues, Metro Agencies, Housing/Economic Development and Transportation/General Government) comprised of local officials and staff that meet annually to develop policies that guide the AMM in its representation of city interests before the Legislature and Met Council. The AMM provides important services to its membership, including the License and Fee Permit Survey, Salary Survey, and staff support for the Metro Area Managers Association (MAMA). POLICYDEVELOPMENT A vital function of the AMM is to provide a forum for policy development and consensus building that allows city officials to deepen their awareness and understanding of other communities, collaboratively problem solve, and develop consensus based policies. As the only general purpose metro -wide city organization, and with membership that includes the central cities, inner ring and developing suburbs as well as freestanding communities, the AMM is uniquely suited for this task. AMM RELA TIONSHIPS WITH LMC AND MET COUNCIL While the AMM is affiliated with the LMC and routinely cooperates on important issues, our mission is separate. A key distinction is the AMM's work with the Metropolitan Council. The AMM, created subsequent to the Council, coordinates with and monitors the Council's work on a range of issues and responds as appropriate to protect the interests of metro cities. Although, the AMM and LMC work collaboratively on a wide array of city issues with metro and statewide importance, there have been and likely will be issues where our metro focus will dictate a different approach. AMM POLICY COMMITTEES AMM Policy Committees meet annually to develop AMM policies. Membership is open to member city officials and staff. Proposed policies are discussed and debated over a period of several weeks, and adopted by consensus. Once the work of the policy committees is complete, policy recommendations are submitted to the AMM Board for review and modification. Policies are then adopted by AMM membership prior to each legislative session in November. A look at the committees... Metropolitan Agencies The Metropolitan Agencies Committee considers issues relating to the Metropolitan Council. It reviews the structure and relationship between the regional and local units of government, and Met Council development guides, activities and requirements for cities. The Met Agencies Committee has developed policies based on comprehensive plan requirements, zoning authority, water management and supply, inflow/ infiltration, and natural resource protection. Municipal Revenues The Municipal Revenues Committee considers any and all matters relating to city revenues including property taxes, city expenditures, state aid formulas, levy limits, limited market value and fiscal disparities. Significant on -going issues include levy limits, LGA, Market Value Homestead Credit and the state of the state/local fiscal relationship. Housing and Economic Development The Housing and Economic Development Committee considers issues related to economic development, redevelopment and housing, including the areas of eminent domain, tax increment financing, and federal, state and city roles for affordable housing, livable communities, and economic development. Transportation and General Government The Transportation and General Government Committee looks at transportation funding and policy issues at all government levels, and issues having specific impact on metro area cities, such as airport noise. This committee encourages membership by members of the Transportation Advisory Board (TAB) and Technical Advisory Committee JAC) as well as other city officials. The committee also considers general government issues, including pensions, city enterprise activities, state mandates and building codes. WNW Association of Association of Metropolitan Municipalities Metro olitan p p Policy Committee Sign-up Form for 2006 Municipalities Transportation & General Government —Chair Dave Osberg, Hastings Admr. Check box to sign up 15` _ Monday 2" 3` 4 Monday Monday Monday July 24, 2006 August 14, 2006 August 28, 2006 September 18, 2006 St. Croix Room St. Croix Room St. Croix Room St. Croix Room 11:30 am - 1:30 m 11:30 am -1:30-pm 11:30 am - 1:30 pm 1:00— 3:00p.m. Municipal Revenue & Taxation —Chair Marcia Glick, Robbinsdale—City Mgr. Check box to sign up 11" 2 nd 3`d 4`" Tuesday Tuesday Tuesday Tuesday July 25, 2006 August 15; 2006 August 29, 2006 September 19, 2006 St. Croix Room St. Croix Room St. Croix Room St. Croix Room 11:30 am— 1:30 pm 11:30 am— 1:30 m 11:30 am— 1:30 m 11:30 am— 1:30 pm Metropolitan Agencies —Chair Anne Hurlburt, Plymouth —Comm. Dev. Dir. Check box to sign up 15` 2" 3rd 4t' Wednesday Wednesday Wednesday Wedne July 26, 2006 August 16, 2006 August 30, 2006 September St. Croix Room St Croix Room St. Croix Room St. Croix 11:30 am — 1:30 Rm 11:30 am — 1:30 pra 11:30 am — 1:30 pra 9: 30 —11 Housing and Economic Development —Chair .Tan Callison, Minnetonka Mayor f ay 20, 2006 Room 30 a.m. Check box to sign up 15` 2 nd 3` 4 th Thursday (Friday) Thursday Thursday July 27, 2006 August 18, `06 August 31, 2006 September 14, 2006 St. Croix Room Blue Mound Room St. Croix Room Blue Mound Room 11:30 am— 1:30 p.m. 10: 30 am - 12: 30 m 11:30 am— 1:30 p.m. 12:30 — 2: 30 p.m. , Name: Title: City: Address Phone: Email: Issues which should be studied: Fax: updates and meeting reminders will be emailed Please mail or fax completed form to: Attn: Laurie Jennings, AMM 145 University Ave W, St. Paul, MN 55103. Fax: 651-281-1299 Phone: 651-215-4000 PRESIDENT VICE PRESIDENT PAST PRESIDENT Steve Larson* Tom Goodwin* BeverlyAplikowski* Mayor Councilmember Mayor New Brighton Apple Valley Arden Hills DIRECTORS - DouglasAnderson Diane Hofstede* Mayor Councilmember Dayton Minneapolis Myron Bailey* Mark McNeill Councilmember CityAdministrator Cottage Grove Shakopee Mark Bernhardson Mike Maguire City Manager Councilmember Bloomington Eagan Steve Billings Linda Masica Councilmember Councilmember Fridley Edina Jan Callison Dave Osberg Mayor City Administrator Minnetonka Hastings Walt Fehst* Dave Pokorney City Manager CityAdministrator Columbia Heights Chaska Marcia Glick Wendy Underwood City Manager Legisl Liaison Robbinsdale St. Paul Chuck Haas* Pierre Willette Councilmember Gov't Relations Rep. Hugo Minneapolis * = Executive Board Updated 6/28/06 1. Albertville * 39. Maplewood 2. Anoka 40. Medicine Lake 3. Apple Valley 41. Mendota Heights 4. Arden Hills 42. Minneapolis 5. Bayport 43. Minnetonka 6. Blaine 44. Minnetrista 7. Bloomington 45. New Brighton 8, Brooklyn Center 46. Newport 9. Brooklyn Park 47. North St. Paul 10. Burnsville 48. Oak Park Heights 11. Champlin 49: Oakdale 12. Chanhassen 50. Orono 13. Chaska 51. Osseo 14. Circle Pines 52. Plymouth 15. Columbia Heights 53. Prior Lake 16. Coon Rapids 54. Ramsey 17. Cottage Grove 55. Richfield 18. Cr-ystal 56. Rohbinsdale 19. Dayton 57. Rosemount 20. Eagan 58. St. Anthony 21. Eden Prairie 59. St. Francis 22. Edina 60. St. Louis Park 23. Excelsior 61. St. Michael* 24. Falcon Heights 62. St. Paul 25. Farmington 63. St. Paul Park 26. Forest Lake 64. Savage 27. Fridley 65. Shakopee 28. Golden Valley 66. Shorewood 29. Hastings 67. South St. Paul 30. Hopkins 68. Spring Park 31. Hugo 69. Sunfish Lake 32. Independence 70, Three Rivers Park Dist. 33. Inver Grove Heights 71. Waconia 34. Lake Elmo 72. Wayzata 35. Lakeville 73. West St. Paul 36. Lauderdale 74. White Bear Lake 37. Long Lake 75. Woodbury 38. Mahtomedi 76. Woodland * = Associate Member . . . Memorandmn To: Mayor and City C~ncil From: Shawn Sanders, 1~furim Public Works Director Date: 7/28/2006 Re: Pond Treatments on City Lakes and Ponds DISCUSSION Staffhas been asked to come up with the history of pond treatments or chemical treatments within the City of Stillwater. There are two primary areas where chemical treatments have taken place, Lily Lake and three ponds in an area bounded by Echo Lane and Birchwood Lane and West Linden Street. All treatments were done by Lake Management from Marine on St. Croix. Treatment of Lily Lake is done an annual basis and consists of the following: 1. The swimming beach and the fishing pier is treated for aquatic vegetation 2. The entire lake is treated for plankton algae 3. If needed, the shoreline is treated for filamentous algae. 4. Shoreline property owners also contract with Lake Management for aquatic weed removal along their shoreline. Annual city cost for Lily Lake $3,500 - $4,400 The other three ponds, (see enclosed map) treatment began back in 1996 ponds. At the request of a homeowner, Ponds S-1 and S-2 were treated so their dogs could have a place to swim. The following year, the residents at Echo Lane requested that the pond at Echo be included, since the other two ponds in the area were being treated. Treatment of these ponds continued annually unti12001, and was discontinued in 2002 due to budget constraints. Total treatment costs ofthese three ponds averaged $2,400 a year from 1998 to 2001. R11W T32N BIN TI9N TI8N TI7N R22W R2IW RlOW Vicinity Map o 278 Scale in Feet Thisdfawingislhe.esuRofaoompilation andlepl'OdJctionortandltlOOldsastney appear in various W9shinglon County offioes. T1'le drawing should be usedfot reference pwpoSeSonly. Washington County is not msponslbleforany~. $oun:ft:W~onCounlySu<ve)'Of"sOffica Phone (651)"3(}.6875 Pan::eldal8based"",AS400infolmation rorrenllhrougtl;M;Jy31,20Q6 Map printed: July 24.2006 t . . . CITY OF STILLWATER CITY COUNCIL MEETING NO. 06-13 July 11,2006 REGULAR MEETING 4:30 P.M. Mayor Kimble called the meeting to order at 4:30 p.m. Present: Council members Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Interim Public Works Director Sanders Fire Chief Glaser Police Chief Dauffenbach Finance Director Harrison City Clerk Ward OTHER BUSINESS Library Proiect Update Bill Hickey, president of the Stillwater Library Board of Trustees, said the project is making good progress. The landscape work has started, the windows are all installed, most of the interior walls are up, the roof work is nearly completed, and the terrace is largely complete. He said, tentatively, the official opening is set for Aug. 28. Councilmember Harycki asked about the windows on the south wall. Mr. Hickey explained that the custom art glass replicates glass from the original building. Mr. Hickey also briefly reviewed the schedule for completion of the retaining wall/stairs on the north portion of the project site. Karen Kill, Brown's Creek Watershed ManaQement Karen Hill, administrator with the Brown's Creek Watershed District, reviewed the Watershed District's water quality cost share grant program. The program, just started this year, has a budget of $40,000; it is estimated 4 to 5 projects will be put in the ground in 2006. The primary target of the program is residential projects with direct drainage to MPCA impaired waters, specifically Long Lake, Brown's Creek, Goggins Lake and South School section lakes. Projects that look like they will be funded/completed in 2006 on Long Lake include a rainwater garden on the Richtman property near Brewer's Pond. She also reviewed the District's monitoring program, which includes a new monitoring station at the Long Lake diversion structure. Ms. Kill stated the Watershed District is developing a water quality management plan for Long Lake; an MPCA designated impaired waters, and the lake's subwatershed. She "\ City Council Meeting - 06-13 July 11, 2006 said the plan has been developed with input both from residents and stakeholders. She explained that a number of scenarios were looked at for the reduction in the amount of phosphorus in the lake; after reviewing the different goal levels and the cost involved, _ the recommended goal was set at a 35 reduction in the amount of total phosphorus. MsW Kill said the Watershed Board plans to implement the Long Lake management plan over the next 10 years; she said the Watershed District has received a $75,000 BOWSR challenge grant to begin implementation in 2006-07. Councilmember Milbrandt asked about the budget for attaining the goal of a 35 percent phosphorus reduction; Ms. Kill said the budget is estimated at $1.1 million. She said the plan would address external sources first, with in-lake measures perhaps taken later. She spoke briefly about a possible future drawdown of the lake to compact the sediment in the lake and affect a fish kill. Councilmember Milbrandt asked about the District's annual budget and how much of the budget goes to projects versus administration/overhead. Ms. Kill said the Watershed District's annual budget is about $750,000, with about $60,000-$100,000 spent on overhead. Council member Milbrandt asked about the rating of Long Lake in the District's list of priorities; Ms. Kill said Long Lake is a "very high" priority. Council member Milbrandt asked for a breakdown of the Watershed's annual budget by contributing community versus where the money is spent on projects within the District; Ms. Kill said that would be supplied. There was discussion about grant money and possible funding sources. Councilmember Harycki asked if there was some way in which the City might work with the Watershed District so as to be more aware of the District's plans. Ms. Kill said the Watershed Board is very interested in opening the lines of communication and suggested the possibility of joint workshops with the City and Brown's Creek and Middle St. Croix watershed districts might be a good starting point. Councilmember Milbrandt asked Ms. Kill to respond to some of the comments made . during the Council's recent meeting regarding Lake McKusick. Ms. Kill noted that Brown's Creek does not flow into Lake McKusick; the diversion project was designed to protect the Creek from a one and one-half year storm event. The diversion project, she said, is the infrastructure that is in place, and she spoke of opportunities to improve the water quality as the water flows from Long Lake and into McKusick. Councilmember Polehna asked whether Brown's Creek Watershed could take over the Long Lake management issues and have the City a participant, rather than have the City appear as the lead agency. Ms. Kill responded that the Watershed has the legislative authority to assume that responsibility but is not mandated to do so. She also suggested the City might not want the Watershed District to control the Long Lake weir structure, but said the Watershed would be willing to do so. Mayor Kimble suggested a joint workshop might be in order, given the Council's questions. STAFF REPORTS Fire Chief Glaser said he would be conducting a Lumberjack Days briefing with staff during the evening of July 11. He said plans are progressing nicely. He also reminded the community of the current dry conditions; while the DNR had not implemented any restrictions at that time, he noted the area is in a high wildfire risk condition. He urged residents to use extreme caution. . Page 2 of 14 City Council Meeting - 06-13 July 11, 2006 . Community Development Director Turnblad said staff had received several complaints regarding patio umbrellas in downtown Stillwater that contain logos or verbiage that could be construed as a violation of the City's sign ordinance. He asked for Council direction regarding the issue. City Attorney Magnuson said he had met with Mr. Turnblad regarding the matter and it is their personal view that the issue relates to protected speech; however, he stated that it is up to the Council to interpret the ordinance. It was the consensus that the Council does not deem the presence of umbrellas with logos/verbiage to be a violation of the ordinance and will take no action at this time. Interim Public Works Director Sanders informed the Council that the first phase of the Boutwell Road project is 100 percent complete. The Council asked Mr. Sanders to request that, if possible, contractors wet down project areas before leaving the site at night to reduce the amount of dust due to the current dry conditions; Mr. Sanders said that is part of the contract. City Administrator Hansen spoke of two evening agenda items. Regarding a possible approval of a sanitary sewer rate increase, he noted that a pending Met Council rate increase may influence the Council's decision and he said more accurate figures regarding that increase will be available in October. On a question from Councilmember Milbrandt regarding the requested approval of restated bylaws of the Stillwater Firefighters Relief Association, City Administrator Hansen said the changes to the bylaws are minimal and inconsequential. . The meeting was recessed at 5:57 p.m. RECESSED MEETING 7:00 P.M. Mayor Kimble called the meeting to order at 7 p.m. Present: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Interim Public Works Director Sanders Police Chief Dauffenbach Finance Director Harrison City Clerk Ward APPROVAL OF MINUTES Motion by Council member Junker, seconded by Council member Harycki, moved approval of the June 20, 2006 regular and special meeting minutes. All in favor. . Page 3 of 14 ^. City Council Meeting - 06-13 July 11, 2006 PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Tom Koop. Larson, Allen, Weishair & Company, presentinq 2005 Financial Report . Tom Koop reviewed the financial report. He summarized the audit conclusions: a clean opinion, that the financial statements are fairly stated; and that there are no exceptions from compliance with state law related to finances. He also referred to a brief report on observations related to the St. Croix Valley Recreation Center. He provided graphics of the various funds showing expenditures versus revenues and fund balances, as well as graphics showing sources of revenue, net tax capacity, legal debt margin, and operating reserves. He concluded by stating the City overall is in a very stable financial condition but suggested the sewer fund is one area the Council might want to look at. He said the finance staff does a very good job at managing the City's finances. The Council expressed thanks to Mr. Koop and to Finance Director Harrison for a job well done. Valerie Jones - Community Volunteer Services Valerie Jones, executive director of Community Volunteer Services and Senior Center, reviewed the goals and mission of CVS in requesting the continued support of CVS. She briefly reviewed the six major program areas, including the Senior Centers, transportation program, Neighborhood Service Exchange, Medical Reserve Corp, Holiday Bureau and Volunteer Center. Mayor Kimble referred to a "thank you" gift the City had received from Tom and Sherry Armstrong, donors of the new Teddy Bear Park. . Council member Junker informed the Council and audience that Mayor Jay Kimble is this year's recipient of the CC Ludwig Award presented by the League of Minnesota Cities to an outstanding elected official in the state of Minnesota. Mayor Kimble informed residents that the region is in a high wildfire danger situation and urged residents to use caution and perhaps avoid recreational fires at this time. OPEN FORUM Jackie Ulrich, 612 Lake Drive, spoke of recent Council meetings/discussions regarding plans for cleanup of two City lakes and possible management plan for all three City lakes. She provided a history of the 1999 Lily Lake water quality cleanup project and the financing of the phases of that project. She pointed out that within the last seven years, residents, without benefit of storm water utility funds, paid 4.5 cents per square foot to assist with the cleanup of Lily Lake, a lake where the City of Stillwater is a major landowner. She said she took exception with asking these same residents to pay for the cleanup of other lakes through the storm water utility fund, when those funds were not used to assist them. She concluded by saying that the residents of the Lily Lake watershed have already done their part to cleanup the City's lakes, and she hopes other residents will do the same. . Page 4 of 14 . . . " City Council Meeting - 06-13 July 11, 2006 Don McKenzie, 12620 72nd St., asked that Long Lake be addressed when the award of the McKusick Lake harvesting was discussed later during the meeting. Karin Kimble, Washington County Historical Society, informed the Council and audience that the Lumberjack Days buttons are available; cost is $3. Proceeds from the button sale go to the Historical Society. CONSENT AGENDA Councilmember Milbrandt requested that Item 9 and Item 14 be removed from the Consent Agenda and stated that Item 9 relates to Owest and he would have to abstain from voting being that he is employed by Owest and felt that Item 14 should be referred to the Parks Commission. Motion by Council member Milbrandt, seconded by Council member Harycki to remove NO.9 and No. 14. All in favor. Motion by Councilmember Milbrandt, seconded by Council member Junker, moved approval of the Consent Agenda without items 9 and 14. Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None Motion by Council member Junker, seconded by Councilmember Polehna to approve Item 9, Resolution 2006-142, approval of agreement with Owest for T1 Service. Ayes: Councilmembers Harycki, Junker, Polehna and Mayor Kimble Nays: None Abstain: Councilmember Milbrandt Motion by Councilmember Milbrandt, seconded by Councilmember Polehna directing Item 14, possible approval of purchase of ten 8' picnic tables for Pioneer Park is referred to the Parks Commission for recommendation. All in favor. Resolution 2006-140, directing payment of bills Possible approval of special event - Twinkle Parade - Friends of Stillwater Parks Possible approval of special event - Art in the Park - Friends of Stillwater Parks Possible approval of special event - Music, dance and crafts - Friends of Stillwater Parks Possible approval of temporary liquor license - St. Mary's Church - September 10, 2006 Possible approval of request to sell Christmas Trees at Lily Lake Tennis Courts- Stillwater Elks Possible approval of banner installation for Wild Rice Festival - August 18 - September 10, 2006 - St. Mary's Church Page 5 of 14 A, City Council Meeting - 06-13 July 11, 2006 Resolution 2006-141, Approving Minnesota Premises Permit For Gambling For Stillwater Elks #179, Located At 1905 Greeley Street South. Stillwater, MN Resolution 2006-142, approval of agreement with Qwest for T1 Service . Possible approval of purchase of two computers for Inspections and Public Works Resolution 2006-143, approval to enter into a contract with Hennepin Technical College for Firefighter I & II training Resolution 2006-144, Approving advance resolution of funding for Boutwell Road Resolution 2006-145, approval of proposal for a Geotechnical Evaluation, 2nd and 3rd Street Parking Ramp, South Second Street Possible approval of purchase of ten 8' picnic tables for Pioneer Park. Resolution 2006-146, authorizing purchase of flow meter for Engineering Department. Possible approval of Permit to Sell at Lily Lake Ballfields Tournament July 21 through July 23, 2006 PUBLIC HEARINGS Case No. V/06-20. This is the date and time for a public hearinQ to consider an appeal of the Planninq Commission's decision on a request from Scot Shely for a variance to the slope setback (30 ft required) for the construction of a residence located to the south of 621 West Willard (Lot 7 & 8. Block 1, Holcombe's Addition) in the RB, Two Family Residential District. Scot Shely. applicant. Notices were mailed to affected property owners and published in the Stillwater Gazette on June 30. 2006. Community Development Director Turnblad reviewed the request. One of the major . concerns expressed by the Planning Commission, he said, was the potential impact of the amount of fill that would be required on the ravine and the ravine's capacity to store water in a major storm event, as well as several neighboring residences that would potentially be impacted by higher water levels. The Planning Commission denied the variance on June 12, he said. Mayor Kimble opened the public hearing. Mark Vierling, attorney representing Scot Shely, spoke to the issue of hardship and noted that there was a buildable site on the southern portion of the property but the location and closure of a City storm and sanitary sewer manhole forced the building pad up higher and caused it to encroach on the slope. He also referred to the issue of frontage mentioned in the planning report and said he felt the applicant could deal with that issue; he stated the issue before the Council is the slope easement, not the frontage easement. Mr. Vierling said there is no evidence that any adjacent properties would be impacted by the proposed structure, a house that would be built on a lot that meets all of the City's zoning requirements, is in an area the Comprehensive Plan guides for residential use, and is surrounded by other residential properties many of which are on or near slopes of this nature. He also spoke to the issue of enjoyment of property rights, and noted that leaving the property as is would result in a substantial lowering of property value. Regarding the staff suggestion for an additional hydrological study, he said such a study is more than should be . Page 6 of 14 .' . . . City Council Meeting - 06-13 July 11, 2006 required of a single property owner, but that Mr. Shely would contribute to the cost should the City undertake such a study. Scott Shely, applicant, said in previous discussions with City staff, there had been no mention of the frontage issue and no mention of the City storm water problem. He said he had hired an engineer as recommended by staff, did two site plans, a water study, a survey and then moved the house pad to address the City's storm water issue, all costing thousands of dollars. He said he had gone out of his way to address staffs comments and concerns. Penny Fasner, 716 Harriet St., said she had purchased the adjacent parcel from Mr. Shely and wondered how this would impact her property. Quinn Sullivan, 621 W. Willard St., said there are a number of safety concerns that have yet to be addressed. He said he had a petition of signatures of residents opposed to the proposal; he also noted there were 15-20 people in the audience opposed to the plan. Mr. Sullivan said the safety concerns are the potential for flooding, particularly for the two properties on the west side of Holcombe, runoff and how runoff will be addressed. No other comments were received, and the hearing was closed. Mayor Kimble asked about the closing of the manhole and whether the City shouldn't install a storm sewer in this area, which is the low spot in the area of several City blocks. Interim Public Works Director Sanders said they are monitoring the catch basin to see if water is collecting there. Mayor Kimble questioned how construction of a house would impact the amount of water and how the potential flooding of adjacent properties, which are at a lower elevation, should be construed as Mr. Shely's problems. Councilmember Milbrandt said the issue is the slope encroachment, not flooding. Councilmember Junker said the major issue with the Planning Commission was the slope easement; he said strictly on the issue of slope, the parcel is not a buildable lot. City Attorney Magnuson pointed out that the City's ordinance is more permissive that either the County's ordinance or the DNR. Motion by Council member Milbrandt, seconded by Councilmember Junker to deny the variance. City Attorney Magnuson suggested that denial be on a straw vote with staff directed to prepare findings of fact. Councilmember Milbrandt changed his motion to deny by straw vote; Councilmember Junker agreed to second the amended motion. Motion to deny passed 4- 1, with Mayor Kimble voting no. UNFINISHED BUSINESS Possible conceptual approval of Washinqton County's Manninq Avenue Improvement Proiect Wayne Sandberg, Washington County assistant county engineer, along with Joe Lux and Sandy Cullen of Washington County Transportation Department were present. Mr. Sandberg pointed out that before any money can be spent, the County must receive municipal consent from the communities impacted by the project, Grant and Stillwater. Page 7 of 14 <. City Council Meeting - 06-13 July 11, 2006 'v He said a lot of time has been spent looking at options, with the number of options narrowed down through neighborhood meetings and meetings with stakeholders. He said not every entity, including the County, will get everything they want in a plan; the . goal is to incorporate the best of the ideas into the final plan. He said the request at this time is not for final plan approval, but rather approval to close "Chapter 1 of the project" and agree that this is the option to move forward with. The next phase of the project will be developing the design of landscaping, berms, retaining walls, etc. Joe Lux reviewed the option the County is asking the City to approve. The option that has evolved through public meetings and neighborhood meetings, he said, provides for an urban section on the west side, urban median and trail and curb on the east side. The footprint from the end of the road on the west to the curb on the east is about 70 feet, he said. Mr. Lux also showed the proposed alignment. Councilmember Junker noted Manning is the gateway to the western portion of Stillwater and said he hoped the County views it as such in the final design. Mr. Lux pointed out that the County understands that and has designated Manning as part of the County's linear park system, a link between Lake Elmo and Big Marine parks. Councilmember Harycki said he didn't think a concrete median was a "gateway" or linear park. Councilmember Harycki also expressed a concern that having a ditch on the Grant side impacts the centering of the road and said he thought a decision should be put off until that centering issue is addressed. Council member Harycki moved to table approval and encourages the County to hire a qualified mediator to get the issue settled as soon as possible. Motion died for lack of a second. Mr. Lux pointed out that the proposed alignment is not centered and is generally moved into the Grant side; he also noted that ditches were a recommendation by the Watershed District to provide for . water infiltration. Councilmember Milbrandt said he felt everything possible has been done to appease as many people as possible. Motion by Councilmember Milbrandt, seconded by Council member Junker to adopt Resolution 2006-147, approving the Concept Design of the Manning Avenue (County Road 15) Safety and Capacity Project and Supporting Washington County to Complete the Final Design. Ayes: Councilmembers Junker, Milbrandt, Polehna and Mayor Kimble Nays: Councilmember Harycki Councilmember Polehna asked about putting curb and gutter on the west side; Mr. Lux responded the major issue is the cost of acquiring the additional right-of-way, which would add about $1.2 million to the project cost. Roll call vote was taken on the motion for concept approval. Possible award of McKusick Lake bids Interim Public Works Director Sanders stated that since the last Council meeting, a staff member had kayaked both McKusick and Long Lake. On McKusick, he found that the algae is covering about 2/3 of the lake, that the algae is decomposing but is not going . Page 8 of 14 City Council Meeting - 06-13 July 11, 2006 . any place because it is being held up by the coontail in the lake. Mr. Sanders said the proposal is to remove both the algae and coontail; the required state permit will allow only 50 percent of the lake, about 25 acres, to be done, he said. On Long Lake, there appears to be a minimal amount of algae but a significant amount of lily pads and coontail. According to the DNR, lily pads are not harvestable, he said; the proposal is to also do about 25 acres of harvesting at Long Lake. Two quotes were received, one for $7,600, the other for $10,000. He said quotes are on an hourly basis, so the cost might be higher depending on the density of the material. The recommendation, he said, is to accept the quote from Lake Weed Harvesting in the amount of $7,600 for the removal of coontail from McKusick and consider whether to include harvesting of coontail on Long Lake. Councilmember Harycki noted the previous estimate for the harvesting was $31,000. Mr. Sanders responded that was based on harvesting 100 percent of the lake, in addition to engineering costs. Motion by Council member Harycki, seconded by Councilmember Polehna to adopt Resolution 2006-148, accepting quotes and awarding contract for lake weed harvesting for the McKusick Lake Water Quality Management Project (Project 2005-11) harvesting both McKusick and Long lakes at a cost not to exceed $7,600 for each lake. Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None Possible approval acceptino work and ordering final payment for 2006 Street Seal Coat Proiect . Interim Public Works Director Sanders said the seal coat project was completed in mid- June and the recommendation was to accept the work and authorize final payment. Motion by Councilmember Milbrandt, seconded by Councilmember Junker, to adopt Resolution 2006-149, accepting the work and order final payment for the 2006 seal coat project. Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None Possible acceptance of the Amended Contract with Bonestroo Rosene Anderlik & Associates to Complete the Wetland Inventory and Management Plan as Part of the Surface Water Manaoement Plan Interim Public Works Director Sanders said the original contact with Bonestroo included an option to conduct a wetland inventory; the option was included as part of the contract approval, with Bonestroo asked to come back with an amended contract for the inventory. Some preliminary work has been done and it has been found that there are 97 wetlands within the City, of those 32 have been inventoried by either the Brown's Creek or Middle St. Croix watersheds. Bonestroo submitted two proposals, one for 45 wetlands and one for 65 wetlands. Cost for the inventory of 45 is $20,000, with the option of including the additional 20 wetlands at a cost of $3,000. Councilmember . Page 9 of 14 City Council Meeting - 06-13 July 11,2006 Junker asked what constitutes a wetland. Sherri Buss of Bonestroo responded that a wetland is defined as an area that holds water for a certain amount of time. Councilmember Milbrandt asked if the City could opt not to include the 20 additional . wetlands. Ms. Buss said the Met Council will require that all wetlands be inventoried in the Comp Plan, $0 the City would have to have some kind of plan/protocol for completing the remainder. Motion by Council member Milbrandt, seconded by Councilmember Polehna, to adopt Resolution 2006-150, accepting the amended contract with the additional $3,000 for the inventory of the 20 additional wetlands. Ayes: Councilmember Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None NEW BUSINESS Possible approval of Special Event - Thomas the Tank Community Development Director Turnblad said the Zephyr is proposing a special event with Thomas the Tank Aug. 4-13. The event will be staged on Zephyr property and the parking lot north of The Lofts. The event will feature train rides and other children's activities. It is estimated that there could be as many as 750 people on site at one time, a number the public safety people feel is manageable, he said. The entire perimeter of the site will be fenced, with gates large enough to accommodate emergency vehicles. Event organizers will hire private security, with two security . employees on site 24 hours a day during the event. Setup would begin July 31. The Parking and Planning Commissions both reviewed the request. The Parking Commission recommended that since the request is for exclusive use of the parking lot by a private, for-profit event that the City be compensated for the use, he said. Mayor Kimble noted that the parking lot in question has been occupied by a use associated with a private, for-profit organization for the past year, while the Zephyr allows public parking on their parking lot for numerous events; he suggested the City forgo the recommendation for the parking compensation. Motion by Council member Harycki, seconded by Councilmember Junker to approve the special event, Thomas the Tank, without requiring compensation for use of the parking lot. All in favor. Possible approval of 2006 Sidewalk Feasibility Report and callino for hearino Interim Public Works Director Sanders said an inventory of sidewalks had been done, primarily in the central part of town. This year's project, as proposed, includes 47 properties with approximately 12,000 square feet of repair. Total project cost is $92,856, with 50 percent, or $46,000, proposed to be assessed to the benefiting property owners. The proposed assessment amounts to a rate of $3.86 per square foot; the City would pay the remaining share. In the past, he said, residents have been notified of the . Page 10 of 14 City Council Meeting - 06-13 July 11 , 2006 . proposed work and have the option of doing the repairs themselves. Residents have up until construction begins to have the repairs completed; if the repairs are not done, they are done as part of the project. Mr. Sanders showed a map of the proposed sidewalk project areas for the next three years. Motion by Council member Polehna, seconded by Councilmember Junker, to adopt Resolution 2006-151, approval of the 2006 Sidewalk Feasibility Report and calling for hearing. Ayes: Council members Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None Discussion on Millbrook re-phasino Community Development Director Bill Turnblad explained the proposed change. As requested, the first phase would include a much smaller area and rather than access off Highway 96 would be moved to the east side of the project area and access off Neal Avenue, possibly being constructed in conjunction with the Carlson property to the south. He noted the revised phasing plan conflicts with the Planning Commission and neighbors' desire to have the property on Neal Avenue developed last so construction traffic can be directed over streets that are already constructed in the Millbrook development. If the Council was supportive of the request, Mr. Turnblad said it would come back before the Council through the public hearing process. . Councilmember Milbrandt said he didn't think it reasonable to have neighbors put up with construction traffic for five years when traffic was planned to access through the new development rather than existing neighborhoods that have already paid the price of construction. He also noted that with the proposed re-phasing, the open space/park areas would be last to be developed rather than early in the project. Councilmember Polehna concurred with Mr. Milbrandt's comments regarding construction traffic. Council member Junker noted that the Planning Commission received lots of input and recommended the original phasing based on comments/comments received. Jay Liberacki, US Homes, explained the request is to enable construction of a marketing presence in 2006; in 2007, construction would occur so that all ingress, egress is off Highway 96 as originally planned. Council member Junker said he could sympathize with the desire to get something started this year but said with the re- phasing every concept gets changed. Mayor Kimble brought the discussion to a close by noting that there wasn't Council support for a re-phasing of the project. 1st Readinq of Ordinance for Teddv Bear Park Motion by Council member Milbrandt, seconded by Council member Harycki, to approve the first reading of Ordinance No. 975, amending the Stillwater code, Chapter 48 entitled parks and recreation by restricting animals, amending park hours and restricting the consumption and possession of intoxicating liquor and 3.2 percent malt liquor in Teddy Bear Park and noted that the Park Board had an extensive discussion of the . Page 11 of 14 City Council Meeting - 06-13 July 11, 2006 proposed ordinance. Councilmember Harycki added thanks to park donors, Tom and Sherry Armstrong. Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None . Possible award of 2nd and Nelson Street Sewer Proiect bids Interim Public Works Director Sanders said bids three bids were received, with the low bid of $130,000 submitted by Three Rivers Construction. The engineer's estimate was $125,000. Motion by Council member Milbrandt, seconded by Councilmember Harycki, to adopt Resolution 2006-152, accepting the low bid of $130,000 by Three Rivers Construction. Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None Possible approval of rate increase for Sanitary Sewer Fund Motion by Council member Milbrandt to approve Option 2 as outlined by Finance Director Harrison based on Administrator's Hansen information that there likely will be an increase in Met Council rates. City Administrator Hansen provided information regarding the impacts of each option on a typical family of four - Option 1 would result in an increase of $5-9 a quarter, option 2 an increase of $3-5.40, and option 3 an increase of $2-3.60. Mayor Kimble noted thala the sewer fund is already $217,000 in the red, with a Met Council increase in the fall to add to. that amount. The increase, as proposed, would take effect July 1, 2006. Motion died for lack of second. Councilmember Polehna made a motion to accept option 1. City Administrator Hansen noted staff would come back to the Council in October with a possible rate increase based on the Met Council's implementation of an infiltration surcharge; the Met Council has estimated that surcharge at $84,000 a year. City Administrator Hansen said Interim Public Works Director Sanders has suggested that the City may be able to convince the Met Council that charge is too much by doing some flow meter measuring. Motion died for lack of second. Councilmember Milbrandt reintroduced his motion for option 2, seconded by Councilmember Harycki to adopt Resolution 2006-153, Approving Increase in Sanitary Sewer Rate, which would be effective July 1, 2006. Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None e Page 12 of 14 . . . City Council Meeting - 06-13 July 11 , 2006 Possible approval of Restated Bvlaws of Stillwater Firefiqhters Relief Association City Attorney Magnuson told the Council this was primarily a matter of restating the bylaws to make them more readable; any revisions are consistent with the original bylaws.. . Motion by Council member Milbrandt, seconded by Council member Harycki, to adopt Resolution 2006-154, approval of the restated bylaws for the Stillwater Firefighters Relief Association. Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICA TIONS/REQUESTS COUNCil REQUEST ITEMS STAFF REPORTS (continued) Police Chief Dauffenbach asked for permission to restrict traffic on Water Street during the Lumberjack Days concerts as a way of improving pedestrian safety. He said the department has been working with business owners in the area regarding access to their parking lots. Councilmember Harycki, seconded by Councilmember Polehna, moved to authorize Chief Dauffenbach to restrict traffic on Water Street as needed during Lumberjack Days. All in favor. ADJOURNMENT Motion by Council member Junker, seconded by Councilmember Polehna, moved to adjourn at 9:50 p.m. All in favor. Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk Page 13 of 14 City Council Meeting - 06-13 July 11, 2006 Resolution 2006-140, directing payment of bills Resolution 2006-141, Approving Minnesota Premises Permit For Gambling For . Stillwater Elks #179, Located At 1905 Greeley Street South. Stillwater, MN Resolution 2006-142, approval of agreement with Qwest for T1 Service Resolution 2006-143, approval to enter into a contract with Hennepin Technical College for Firefighter I & II training Resolution 2006-144, Approving advance resolution of funding for Boutwell Road Resolution 2006-145, approval of proposal for a Geotechnical Evaluation, 2nd and 3rd Street Parking Ramp, South Second Street Resolution 2006-146, authorizing purchase of flow meter for Engineering Department. Possible approval of Permit to Sell at Lily Lake Ballfields Tournament July 21 through July 23, 2006 Resolution 2006-147, Approving the Concept Design of the Manning Avenue (County Road 15) Safety and Capacity Project and Supporting Washington County to Complete the Final Design. Resolution 2006-148, Accepting Quotes and Awarding Contract for Lake Weed Harvesting for the McKusick Lake Water Quality Management Project (Project 2005-11) harvesting both McKusick and Long lakes at a cost not to exceed $7,600 for each lake. Resolution 2006-149, accepting the work and order final payment for the 2006 seal coat project Resolution 2006-150, accepting the amended contract with the additional $3,000 for the inventory of the 20 additional wetlands Resolution 2006-151, approval of the 2006 Sidewalk Feasibility Report and calling for hearing . Resolution 2006-152, accepting the low bid of $130,000 by Three Rivers Construction Resolution 2006-153, Approving Increase in Sanitary Sewer Rate, which would be effective July 1,2006 Resolution 2006-154, approval of the restated bylaws for the Stillwater Firefighters Relief Association . Page 14 of 14 <" ~... . . . CITY OF STILLWATER CITY COUNCIL MEETING NO. 06-14 July 18, 2006 REGULAR MEETING 7:00 P.M. Mayor Kimble called the meeting to order at 7 p.m. Present: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Interim Public Works Director Sanders Fire Chief Glaser Police Chief Dauffenbach City Clerk Ward APPROVAL OF MINUTES - July 11, 2006 regular and recessed meeting minutes will be available for approval on August 1, 2006 OPEN FORUM There were no public comments STAFF REPORTS Police Chief Dauffenbach clarified the Council that the department would like to shut down Water Street to automobile traffic during the entire duration of Lumberjack Days, not just during concert times. He said all of the affected businesses have been notified. Water Street would be closed from north of Chestnut Street to Mulberry, as requested. The Council had no concerns with the planned closure of the street. Fire Chief Glaser reported that he had been in contact with St. Croix Events and Melrose Pyrotechnics and the decision has been made to cancel the Lumberjack Days fireworks for this year due to the dry weather conditions. He said the DNR has placed the Twin Cities metro area in a very high fire danger rating and has imposed open burning restriction in the metro area. Mayor Kimble said canceling the fireworks was a difficult decision but there were no other alternatives to adequately protect public safety. Councilmember Harycki asked if the public would be notified of the decision; Mayor Kimble said a number of media outlets have been contacted. Councilmember Junker said the Forest Hills street improvement project is looking good. He said in speaking with residents in the project area, residents spoke highly of John Jurek and his efforts at making the project go smoothly. Mr. Sanders said he would pass comments along. .,. City Council Meeting - 06-14 July 18, 2006 '-.. Mayor Kimble said he had received a call that day regarding potholes on Ridge Lane and asked that staff look at filling in holes on that street. . City Administrator Hansen reported that the annual Boards and Commissions picnic would be held Wednesday, Aug. 23, and asked that Councilmembers put that date on their calendar. He also reported that interviews for City Engineer/Public Works Director have been scheduled for Sept. 29 and Sept. 30 and asked that two Council members serve on the interview committee. CONSENT AGENDA Motion by Council member Milbrandt, seconded by Councilmember Polehna to approve the Consent Agenda. Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None Resolution 2006-155, directing payment of bills Resolution 2006-156, Accepting HA V A Grant and Approving The State of Minnesota Disability Grant Contract Possible approval to purchase 8 AutoMARK tables & various polling place accessibility signage Possible approval of utility bill adjustments Possible approval of banner for ArtReach Alliance promoting the Stillwater Homes TOU. Sept. 16, 2006 Possible approval of Amended Resolution 2006-107, A Resolution Annexing Land to the City of Stillwater Pursuant to the Joint Resolution of the City and Town of Stillwater as to Orderly Annexation Dated August 16, 1996 PUBLIC HEARINGS Case No. SUB/06-25. This is the date and time to hold a public hearinQ to consider a request from Scott Junker for a resubdivision of two lots located at 1802 4th St Nand 206 West Poplar to create a 10.000 square foot lot in the RB. Two Family Residential District. Notices were mailed to affected property owners and published in the Stillwater Gazette on June 9.2006. Community Development Director Turnblad reviewed the request. The proposed resubdivision requires a variance for one of the lots. Mr. Turnblad said the Planning Commission approved the variance and resubdivision on July 10. Staff recommends approval with conditions. Mayor Kimble opened the public hearing. No comments were received, and the hearing was closed. . Page 2 of 7 ,,jif- City Council Meeting - 06-14 July 18, 2006 . Councilmember Harycki said the proposed resubdivision/variance seemed to be the logical thing to do rather than having an arrow-shaped lot; the proposal keeps the lot lines clean, he noted. Councilmember Milbrandt expressed a concern about the drainage and suggested a condition be added regarding submission and approval of a drainage plan. Mayor Kimble noted that a grading plan is required to obtain a building permit. Motion by Council member Milbrandt, seconded by Council member Harycki to adopt Resolution 2006-157, a resolution approving a resubdivision of property located at 206 West Poplar and 1802 North 4th Streets, as conditioned with the additional condition that the City Engineer approve a drainage plan before any building permit is issued. Attorney Magnuson suggested that lot line/utility easement be required as is necessary for any new subdivision. Council member Milbrandt agreed to add the condition that utility easements be provided typical of other new subdivisions. Council member Harycki agreed to the addition of the condition. Council member Harycki asked whether this site was subject to the infill guidelines; Community Development Director Turnblad responded in the affirmative. Ayes: Councilmembers Harycki, Milbrandt, Polehna and Mayor Kimble Nays: None Abstain: Councilmember Junker UNFINISHED BUSINESS . Possible 2nd readinq of Ordinance 975, an ordinance amendino the Stillwater Code, Chapter 48 entitled Parks and Recreation by restrictino animals. amendino park hours. and restrictinq the consumption and possession of intoxicatino liquor and 3.2 percent malt liquor in Teddy Bear Park. Councilmember Milbrandt, seconded by Council member Polehna, moved to have the 2nd reading of Ordinance No. 975, an ordinance amending the Stillwater Code, Chapter 48 entitled Parks and Recreation by restricting animals, amending park hours, and restricting the consumption and possession of intoxicating liquor and 3.2 percent malt liquor in Teddy Bear Park. Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None Possible approval resolution adoptino Findinos of Fact. Conclusions and Order relatinq to the application of Scot Shely (Case No. V/06-20) Motion by Council member Junker, seconded by Councilmember Polehna, Resolution 2006- 158, resolution adopting findings of fact, conclusions and order related to the denial of a variance to allow construction of a single family home on or near a 24% slope in the RB, Two Family Residential District. (Case No. V/06-20). . Page 3 of 7 .,.. City Council Meeting - 06-14 July 18, 2006 -. Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None NEW BUSINESS . Possible approval of vacation of parkinq easement at 227 North Main (Mainstream Development Partnership) Community Development Director Turnblad explained the request, which is related to the final phase of the Maple Island redevelopment. He noted previous issues related to height and parking variances have been resolved with the developer's third revision of plans. The third revision removed one story of the building and eliminates the need for a height variance; there are no longer any residential units proposed, he said. The Planning Commission and Heritage Preservation Commission have both recommended approval of the design. The Planning Commission also recommended approval of a variance from minimum parking standards for the building, as well as a special use permit for the underground parking structure. The remaining issue, Mr. Turnblad said, and one that is the sole discretion of the Council, is the developer's request to vacate an existing parking easement over the lot just north of the hardware store. He referred to the staff report, which noted that the parking needs for this building will not occur during the peak parking demand times. The staff report also noted there is sufficient parking available in the north end of downtown in recommending vacation of the easement as conditioned. Council member Harycki noted the developer has been very responsive to input and . concerns in downsizing the project. Mr. Harycki did ask whether the developer would consider inclusion of a public restroom, open during business hours, in exchange for vacation of the easement. Vern Stefan, representing Mainstream Development, said if the City were willing to partner with the developer in providing the restroom facility, they would be willing to consider that. Councilmember Junker asked Mr. Stefan for his definition of "partnering." Mr. Stefan said they would be willing to talk about the suggestion. After discussion, Councilmember Junker included the condition that the developer agrees to meet with the City to discuss the potential of providing a public restroom in his motion for approval of the vacation. Councilmember Polehna said providing a public bathroom seems like a reasonable compromise for giving up the parking easement and forgiving the requirement for another 86 parking spaces. Motion by Councilmember Junker, seconded by Councilmember Harycki to adopt Resolution 2006-159, a resolution approving a vacation of the easement encumbering the parking lot located at 225 North Main Street (Case No. 06-38), with the condition that the developer agrees to meet with the City to discuss the potential of providing a public restroom. Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None . Page 4 of 7 . . . " City Council Meeting - 06-14 July 18, 2006 St. Croix Area United Way request for placement of Siqns Mayor Kimble noted the request is to place 20 signs throughout the community, no more than 5 in the Central Business District, from Sept. 1 to Oct. 1. Motion by Council member Milbrandt, seconded by Councilmember Harycki to approve the request. United Way representatives showed the proposed signage. All in favor. Possible approval of rate increases for St. Croix Vallev Recreation Center City Administrator Hansen said the proposed increase, a very minimal increase, still keeps the Rec Center at the low end of the rate scale but still competitive with surrounding facilities. Mr. Hansen said the Park Board had reviewed and approved the proposed rate increase. Motion by Council member Junker, seconded by Councilmember Milbrandt to adopt Resolution 2006-160, approving rates for the St. Croix Valley Recreation Center. Ayes: Council members Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None Possible approval of rental aqreement and policies for Teddy Bear Park Motion by Council member Polehna, seconded by Councilmember Harycki to adopt Resolution 2006-161, approving Teddy Bear Park rental agreement and policies. Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None Council member Milbrandt noted this will be the first year of operation for the park, and policies are likely to be amended in the future. Possible approval of plans & specifications for improvements to the Munkelwitz Park Proiect Mayor Kimble noted the budget for this year's improvements is $200,000. Motion by Councilmember Milbrandt, seconded by Council member Polehna to adopt Resolution 2006-162, approving plans & specifications and ordering advertisement for bids for Munkelwitz Park Project (Project 2005-08). Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None Page 5 of 7 .~ City Council Meeting - 06-14 July 18, 2006 Possible approval of preparation of plans & specifications for improvements for Lilv lake Ice Arena and the Neal Avenue Trunk Sewer Proiect Motion by Councilmember Polehna, seconded by Councilmember Milbrandt to adopt Resolution 2006-163, ordering improvement and preparation of plans & specifications for the Lily Lake Ice Arena Parking Lot Project (Project 2006-03). . Ayes; Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None Motion by Council member Milbrandt, seconded by Councilmember Junker to adopt Resolution 2006-164, ordering improvement and preparation of plans & specifications for the Neal Avenue Trunk Sewer Line Project (Project 2006-09). Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None Possible approval of Certified Local Government Scholarship Grant Application Mayor Kimble noted the program allows the Heritage Preservation Commission to apply for a grant of $625 in matching funds to send a member to a conference. Motion by Council member Polehna, seconded by Councilmember Harycki to adopt Resolution 2006-165, authorizing the grant application to the Minnesota Historical Society for the Certified Local Government Scholarship Application related to the 2006 Statewide . Preservation Conference. Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None COUNCIL REQUEST ITEMS Council member Milbrandt asked that staff bring previously discussed inconsistencies regarding the height guidelines back to the Council. Community Development Director Turnblad said the intent of the guidelines is to limit height to three stories or 35'. whichever is less. Mr. Turnblad said at the Council's direction, the wording of the new ordinance could be clarified and public hearing held at the Planning Commission, with the matter brought back to Council after the public hearing. Mayor Kimble reported that the last of the stakeholders meetings for the new S1. Croix River crossing took place the day prior to the Council meeting and all the agreements are completed. He noted the public comment period closed July 19. . Page 6 of 7 . . . City Council Meeting - 06-14 July 18, 2006 ADJOURNMENT Motion by Council member Harycki, seconded by Councilmember Polehna to adjourn at 7:45 p.m. All in favor. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk Resolution 2006-155, directing payment of bills Resolution 2006-156, Accepting HA V A Grant and Approving The State of Minnesota Disability Grant Contract Amended Resolution 2006-107, A Resolution Annexing Land to the City of Stillwater Pursuant to the Joint Resolution of the City and Town of Stillwater as to Orderly Annexation Dated August 16, 1996 Resolution 2006-157, a resolution approving a resubdivision of property located at 206 West Poplar and 1802 North 4th Streets Resolution 2006-158, resolution adopting findings of fact, conclusions and order related to the denial of a variance to allow construction of a single family home on or near a 24% slope in the RB, Two Family Residential District (Case No. V/06-20) Resolution 2006-159, a resolution approving a vacation of the easement encumbering the parking lot located at 225 North Main Street (Case No. 06-38) Resolution 2006-160, approving rates for the St. Croix Valley Recreation Center. Resolution 2006-161, approving Teddy Bear Park rental agreement and policies. Resolution 2006-162, approving plans & specifications and ordering advertisement for bids for Munkelwitz Park Project (Project 2005-08) Resolution 2006-163, ordering improvement and preparation of plans & specifications for the Lily Lake Ice Arena Parking Lot Project (Project 2006-03) Resolution 2006-164, ordering improvement and preparation of plans & specifications for the Neal Avenue Trunk Sewer Line Project (Project 2006-09) Resolution 2006-165, authorizing the grant application to the Minnesota Historical Society for the Certified Local Government Scholarship Application related to the 2006 Statewide Preservation Conference Ordinance No. 975, an ordinance amending the Stillwater Code, Chapter 48 entitled Parks and Recreation by restricting animals, amending park hours, and restricting the consumption and possession of intoxicating liquor and 3.2 percent malt liquor in Teddy Bear Park. Page 7 of 7 City ob g tiQQwateh, uUi~~egota Cehtibicate ob cAppheciatio~ p/{e~e"ted to WAYNE ANDERSON BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA, THAT FOR HIS DEDICATED SERVICE TO THE CITY OF STILLWATER, WAYNE ANDERSON IS HEREBY COMMENDED; THAT RECOGNITION BE GIVEN TO THE FACT THAT WAYNE ANDERSON HAS SERVED THE CITY FAITHFULLY, EFFICIENTLY AND COURTEOUSLY AS A MEMBER OF THE STILLWATER CHARTER COMMISSION FOR SEVEN YEARS. THE COUNCIL EXTENDS TO HIM ITS APPRECIATION FOR HIS DEDICATED SERVICE. . BE IT FURTHER RESOLVED, THAT THE CITY CLERK IS HEREBY AUTHORIZED AND DIRECTED TO ENTER THIS CERTIFICATE OF APPRECIATION UPON THE OFFICIAL RECORD OF PROCEEDINGS OF THE COUNCIL AND TO DELIVER A CERTIFIED COpy THEREOF TO WAYNE ANDERSON. ADOPTED BY THE CITY COUNCIL THIS 1ST DAY OF AUGUST, 2006. ~~ ~... P: ayolt . City o~ g tiQQwateh. uUitHle~ota Cehtibicate ob cAppheCiatiotl pnegetlted to MARY RUCH BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA, THAT FOR HER DEDICATED SERVICE TO THE CITY OF STILLWATER, MARY RUCH IS HEREBY COMMENDED; THAT RECOGNITION BE GIVEN TO THE FACT THAT MARY RUCH HAS SERVED THE CITY FAITHFULLY, EFFICIENTLY AND COURTEOUSLY AS A MEMBER OF THE STILLWATER CHARTER COMMISSION FOR TEN YEARS. THE COUNCIL EXTENDS TO HER ITS APPRECIATION FOR HER DEDICATED SERVICE. . BE IT FURTHER RESOLVED, THAT THE CITY CLERK IS HEREBY AUTHORIZED AND DIRECTED TO ENTER THIS CERTIFICATE OF APPRECIATION UPON THE OFFICIAL RECORD OF PROCEEDINGS OF THE COUNCIL AND TO DELIVER A CERTIFIED COpy THEREOF TO MARY RUCH. ADOPTED BY THE CITY COUNCIL THIS 1ST DAY OF AUGUST, 2006. ,N d~aYOh ~ Ii LIST OF BILLS EXHIBIT" A" TO RESOLUTION #2006-166 1 ST Line Leewes .ction Rental dvanced Sportswear Aggregate Industries All Star Wireless Amdahl, Chris Locksmith Ancom Technical Center Aramark Arch Wireless Ballis, Tom Big Ink Board of Water Commissioner California Contractor Supplies Carquest Chemsearch Clarey's Safety Equipment Clark, Luann Coca Cola Cole Papers Consolidated Welding Supply Cornerstone Copy Center Dealer Automotive Services Dell Marketing Denny Hecker Auto Connection ~erksen Medical Gas System ~ss Brothers & Sons Inc Foley, Belsaw Co. Galles Corporation GCR Minneapolis Truck Tire Center Gopher State One Call, Inc. Hanson Industries, LLC Hennepin Technical College Heritage Printing Hugo Feed Mill IKON Office Solutions Infratech, Inc. Integra Telecom Kath Companies Knauss, Chantell League of Minnesota Cities Legislative Associates Menards Middle St. Croix Watershed MN Historical Society MN Office of Enterprise Technology MN State Fire Chiefs Assn . State Treasurer Concession Supplies Concrete & Trailer Jerseys Sand for Playground Maintenance Contract, Service Service Call Radio Repair Uniforms Pager Service Reimburse for Supplies for LJD Printing Dasherboards Hydrant Repair General Supplies Equipment Repair Supplies Cleaning Chemicals Fire Extinguisher Maintenance Cleaning at Public Works Soda For Concessions Janitorial Supplies Minor Equipment Recycling Magnets & Inserts Air-conditioning Repair Desktop Computers Vehicle Repairs & 3000 Mile Service Breathing Air Quality Testing Storm Sewer Repairs General Supplies General Supplies Tires Billable Tickets Hard Hats Fire Fight I Course Printing Equipment Repair Supplies Quarterly Maintenance Minor Equipment Telephone Oil July Expenses Conference Registration/Workers Comp Insurance Professional Services Through July 30, 2006 General Supplies Review Fee Registration Fee June 2006 Wide Area Network Usage 2006 Annual Conference Forfeiture Profits 311.89 223.66 188.50 465,57 179,90 133.00 259.39 113.40 30.45 47.42 197.03 599.65 189.60 676.62 411.49 513.40 190.00 384.00 203.88 1,719.98 2,980.40 513,29 2,754.48 572.97 250.00 142.71 30.90 1,169.75 475.53 627.85 142.78 60.00 127,05 45.72 1,899.36 473.40 916.50 350,90 181.14 1,776.82 3,833.33 811,55 250.00 90,00 140.83 300.00 108,25 EXHIBIT n An TO RESOLUTION #2006-166 Moore, Richard Newman Traffic Signs North Shore Compressor Office Depot OnSite Sanitation Press Publications Rose Floral Signal Pro Equipment State of MN BCA Stillwater Collision & Restoration Stillwater Gazette T.A Schifsky & Sons Toll Gas & Welding United Rentals UPS Wally Carlson & Sons Ward, Diane Washington County Washington County Sheriffs Office Yocum Oil MANUALS JULY 2006 Bank Plus Dougherty Funding LLC Lake Elmo Bank Mainstream Development MN DNR Fisheries MN DNR Waters Postmaster Wal-Mart Xcel Energy ADDENDUM TO BILLS Ancom Communication Association of Training Carquest Cartridge World Computype Debz Shirtz Emergency Automotive Tech Foremost Promotions Humane Society Insight Public Sector Interstate All Battery ITL Patch Professional Services Rectangle Black Sign Tax on SCBA Fill Station Office Supplies Weekly Service/Special Event Services Printing Bedding Plants for Parks Equipment Repair Supplies CJDN Connection Charge Paint New Grass Rigs Publishing AC Fine Asphalt Acetylene, Oxygen Equipment Repair Supplies Shipping Diesel Reimburse for Election Supplies Forfeiture Profits Terminal Access Charges Fuel TIF Collections TIF Collections TIF Collections TIF Collections Permit Fees State Stream Protection & Improvement Loan Utility Billing Postage General Supplies Electricity & Natural Gas Radio in Squad Training Vehicle Repair Supplies Laser Ink Refills Labels Uniform Shirts Light for the Squad Cars Kid Safety Pencils 2nd Quarter Billing Gigabit Transceiver Car Battery Shoulder Patches Page 2 ~ \ 2,200.00 325.. 384. 325.13 1,692.63 103.00 125.00 81.03 270.00 4,400.00 935.45 680.40 194.87 76.42 11.65 1,054.88 58.04 216.50 3,520.00 4,356.74 17,897.. 167,693. 17,897.57 18,217.93 166.00 97,500.00 3,508.26 83.66 13,096.75 265.83 240.00 35.12 87.31 374.51 132.00 6,738.24 160.70 852.40 331 .46 532.45 346.. I EXHIBIT n An TO RESOLUTION #2006-166 MADD Magnuson Law Firm .Ple Island Hardware enards MN Chiefs of Police Association Moore, Sue Nextel Office Depot Qwest Sherwin Williams Sprint PCS Stillwater Motors Streicher's T -Mobile Verizon Wal-Mart Ward, Diane Washington County License Center Washington County Sheriffs Office Wrap-N-Ship Xcel . Adopted by the City Council this 1 st Day of August, 2006 . Page 3 Crash Car Professional Services through 07/28/06 Screws & Washers General Supplies Conference Fees Reimburse Mileage Cell Phone Office Supplies Telephone Paint for Parking Cell Phone Vehicle Repair Uniforms Cell Phone Cell Phone Supplies, Film & Developing Reimburse Mileage Police Vehicle Registration Special Operations Training Shipping Electricity & Natural Gas TOTAL 150.00 14,678.43 19.14 74.90 160.00 22.26 614.21 469.10 140.58 102.13 1,789.24 605.59 1,246.08 51.59 340. 11 78.09 39.16 23.25 550.00 49.83 27,398.68 443,836.15 .' ~ LIST OF BILLS EXHIBIT n An TO RESOLUTION #2006-166 1 ST Line Leewes Action Rental ~dvanced Sportswear Aggregate Industries All Star Wireless Amdahl, Chris Locksmith Ancom Technical Center Aramark Arch Wireless Ballis, Tom Big Ink Board of Water Commissioner California Contractor Supplies Carquest Chemsearch Clarey's Safety Equipment Clark, Luann Coca Cola Cole Papers Consolidated Welding Supply Cornerstone Copy Center Dealer Automotive Services Dell Marketing .enny Hecker Auto Connection .ekrsen Medical Gas System Ess Brothers & Sons Inc Foley, Belsaw Co. Galles Corporation GCR Minneapolis Truck Tire Center Gopher State One Call, Inc. Hanson Industries, LLC Hennepin Technical College Heritage Printing Hugo Feed Mill IKON Office Solutions Infratech, Inc. Integra Telecom Kath Companies Knauss, Chantell League of Minnesota Cities Legislative Associates Menards Middle St. Croix Watershed MN Historical Society MN Office of Enterprise Technology ~ State Fire Chiefs Assn . State Treasurer Concession Supplies Concrete & Trailer Jerseys Sand for Playground Maintenance Contract, Service Service Call Radio Repair Uniforms Pager Service Reimburse for Supplies for LJD Printing Dasherboards Hydrant Repair General Supplies Equipment Repair Supplies Cleaning Chemicals Fire Extinguisher Maintenance Cleaning at Public Works Soda For Concessions Janitorial Supplies Minor Equipment Recycling Magnets & Inserts Air-conditioning Repair Desktop Computers 3000 Mile Service Breathing Air Quality Testing Storm Sewer Repairs General Supplies General Supplies Tires Billable Tickets Hard Hats Fire Fight I Course Printing Equipment Repair Supplies Quarterly Maintenance Minor Equipment Telephone Oil July Expenses Conference RegistrationlWorkers Comp Insurance Professional Services Through July 30, 2006 General Supplies Review Fee Registration Fee June 2006 Wide Area Network Usage 2006 Annual Conference Forfeiture Profits 311.89 223.66 188.50 465.57 179.90 133.00 259.39 113.40 30.45 47.42 197.03 599.65 189.60 676.62 411.49 513.40 190.00 384.00 203.88 1,719.98 2,980.40 513.29 2,754.48 572.97 250.00 142.71 30.90 1,169.75 475.53 627.85 142..78 60.00 127.05 45.72 1,899.36 473.40 916.50 350.90 181.14 1,776.82 3,833.33 811.55 250.00 360.00 140.83 300.00 108.25 EXHIBIT n An TO RESOLUTION #2006-166 Moore, Richard Newman Traffic Signs North Shore Compressor Office Depot OnSite Sanitation Press Publications Rose Floral Signal Pro Equipment State of MN BCA Stillwater Collision & Restoration Stillwater Gazette T.A Schifsky & Sons Toll Gas & Welding United Rentals UPS Wally Carlson & Sons Ward, Diane Washington County Washington County Sheriffs Office Yocum Oil Page 2 Professional Services Rectangle Black Sign Tax on SCBA Fill Station Office Supplies Weekly Service/Special Event Services Printing Bedding Plants for Parks Equipment Repair Supplies CJDN Connection Charge Paint New Grass Rigs Publishing AC Fine Asphalt Acetylene, Oxygen Equipment Repair Supplies Shipping Diesel Reimburse for Election Supplies Forfeiture Profits Terminal Access Charges Fuel ", .. 2,200.00 325,. 384." 325.13 1,692.63 103.00 125.00 81.03 270.00 4,400.00 935.45 680.40 194.87 76.42 11.65 1,054.88 58.04 216.50 3,520.00 4,353.74 . . ., . . . <Sjillw<!!~~~ 'H[~R'HP"Cf 0' MiN''':;O)A ') TO: Mayor & City Council FROM: Bill Tumblad, Community Development Director~' DATE: July 25, 2006 MEETING DATE: August 1,2006 REGARDING: Community Survey BACKGROUND On August 2, 2005 the City Council directed City staff to proceed with the development of a community survey. The desire for a survey originated early in 2005 as capital improvement projects and their funding mechanisms were being considered at the Council goal setting session. Subsequently, the Council broadened the scope of the survey to include resident opinions about City services as well. REQUEST Approval of the attached community survey proposal submitted by Readex Research. DISCUSSION POINTS · Readex Research would work together with the City to develop, conduct and analyze a community survey at a cost of $13,250. · The original proposal in May of 2005 was for $14,000. The primary difference in cost is that the current proposal does not include an on-line survey component. · The cost of the survey would be paid for out of professional services funds in the Community Development Department budget. · Readex Research proposes to sample 2,000 of Stillwater's +6,700 households. This is about a 30% sampling rate. · City staff suggests three types of questions to be asked: 1) Which capital improvement projects should the City undertake and how should they be Community Survey July 25, 2006 Page 20[2 funded? 2) Satisfaction level with City services. 3) General visioning questions for the upcoming Comprehensive Plan and Downtown Plan work. . · Proposal timeline: o Complete survey questions and design by September 8. · By August 18 City and Readex staff will assemble a list of potential questions. · City Council reviews questions at September 5 work session. · Readex edits questions and completes survey by September 8 o Surveys mailed out week of September 18. o Fieldwork including follow-up mailing concluded week of October 18. o Week of November 13 data tables and data set delivered. o December 5 PowerPoint presentation of survey results to City Council. RECOMMENDATION Staff recommends approval of the attached Readex Research proposal. attachments: Proposal . . .' . ReadexResearch Experienced. Trusted. Insightful. A Study of Community Attitudes and Opinions for the City of Stillwater, Minnesota July 20, 2006 . . 2251 Tower Drive West Stillwater, MN 55082 tel 651.439.1554 toll 800.873.2339 fax 651.439.1564 www.readexresearch.com Surveys for Puniieal ions. fv1emp€:tSurve:-f,CDm Mc:'~! Research Center ) - City of Stillwater-Attitude and Opinion Survey Purpose The City of Stillwater wishes to conduct a survey of residents and business people to uncover attitudes and opinions on several topics of interest. Subjects to be explored include, among other topics, prospective capital projects, satisfaction with services offered, opinions on sources of funding, as well as basic demographic information to aid analysis. The questionnaire will be jointly designed by Readex Research and City of Stillwater staff to ensure the most important issues are explored in the survey. . Sam pie The populations of interest for this research project are City of Stillwater households and businesses operating within the city. From this universe, we will use a sample of 2,000. The final composition will be determined during the design phase of the survey. Questionnaire The physical appearance of the questionnaire has an impact on overall response. Considering that our goal is to maximize response rate, we recommend the use of an 8-page "minibooklet" survey. This is an 8.5" x 7" questionnaire, slightly larger than a typical digest size document. This yields a very user-friendly look and feel, encouraging participation and response. Leadership on questionnaire design will be the responsibility of Readex Research, with significant input and final approval coming from City of Stillwater staff. The questionnaire itself will be multiple choice or rating types of questions, with provisions for several "other, please specify" response options and one open-ended question requiring response transcription. . Realizing that businesses may be asked some slightly different questions, Readex is prepared to design and deploy a questionnaire version designed just for this population, if necessary. Data Collection Data will be collected using the mail survey method. To lend credibility to the research project and encourage response, the City of Stillwater will be identified as the sponsor of the survey. You will supply letterhead and outgoing envelopes; Readex Research will supply all other survey materials. To help maximize response, we are recommending the use of a mailing strategy that involves two mailings. Here are the details: Page 2 . City of Stillwater-Attitude and Opinion Survey . On day one, we will mail the initial survey kit. This will include a personalized cover letter from the appropriate city executive on city letterhead, IO-coded questionnaire, and a Readex Research #9 business reply envelope. This will be mailed in a city #10 envelope with a live stamped affixed, not metered postage. Three weeks later, we will mail a follow up survey kit to all non-responding households. This follow up kit will include all of the elements outlined in the initial mailing except for a new cover letter. Fieldwork will remain open for up to three additional weeks and then closed. Total field time will be up to six weeks. Estimated Response Based on our previous experience, we estimate overall response at 25%-30%. Should this estimate be exceeded, all additional responses will be included at no extra cost to you. Data ProcessinQ & ReportinQ As survey returns are received, they will be edited and keypunched by Readex Research personnel on site, subject to input validation routines and verification. Consistency and logic will also be checked periodically with batch editing programs. . We automatically track survey returns on a daily basis. A report detailing the number of returns received each day by disposition (usable, blank, undeliverable, etc.) is available whenever you would like to see it. Upon completion of the reporting process, we will provide 2 copies of a 4-color executive summary report in PowerPoint format outlining Purpose, Method, and Findings. Readex will also provide a data notebook, consisting of two sets of data tables (14-banners). Additional data table runs are available for $350 each. . Page 3 , . City of Stillwater-Attitude and Opinion Survey Proiect Mileposts Based on the meeting held on July 20,2006, following is the target timeline for the project: . -Week of August 7, follow up meeting on questionnaire content and sample design. -Week of September 4, final questionnaire approved; stationery materials, signature and mailing list have arrived at Readex -Week of September 18, fieldwork begins -Week of October 23, fieldwork closes. -Week of November 13, data tables and data set delivered. -Week of December 4, PowerPoint delivered. Readex Research Services Provided . Project management . Questionnaire design consultation and formatting . Sample plan design and final sampling . Printing of questionnaire and cover letters . Supplying all survey materials, with the exception of letterhead and outgoing envelopes . ID coding of the questionnaires . Addressing, assembling, and mailing the survey packets . Daily incoming mail processing and survey response tracking . Data editing, entry, verification, and cleaning . Data weighting and tabulation of responses (2 14-point banners) . Data notebook, 2 copies, including Purpose, Method, Tables . PowerPoint presentation of the survey findings . Data set in Access format . The City of Stillwater Provides . Survey sample mailing list in electronic format . Questionnaire input and approval; approval of copy for cover letters . City letterhead and #10 envelopes (quantity to be determined) . Signature of appropriate City executive for cover letters Page 4 . City of Stillwater-Attitude and Opinion Survey . Proiect BudQet This project is bid on a fixed-price basis. Provided there are no substantive changes to questionnaire length/content, sample size, methodology, or reporting requirements, Readex's charges will not exceed those shown below. Postage expense will be billed at cost. Mailout Estimated Response Readex Charges Estimated Postage Total Budget 2,000 500-600 $10,500 $2,750 $13,250 Terms A 50% partial invoice, due upon receipt, will be issued upon project acceptance. A final invoice, due net 30 days, will be issued upon project completion. Readex Research Contacts Readex Research appreciates this opportunity to earn your business. If you have any questions about this proposal, please contact Theresa Cabak or Jack Semler for a prompt response. . Theresa Cabak Director of Client Services 651.439.8705 tcabak@readexresearch.com Jack Semler President / CEO 651.439.8547 jsemler@readexresearch.com . Page 5 RESOLUTION 2006-167 ACCEPTING PROPOSAL FOR COMMUNITY SURVEY WHEREAS, a proposal has been received from Readex Research for a Community Survey at a cost of $13,250. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA hereby approves the proposal and authorizes staff to proceed. Adopted by the City Council this 1st day of August, 2006 Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk . . . STAFF REQUEST ITEM . I Department: Parks I Date: 07-06-06 DESCRIPTION OF REQUEST (Briefly outline what the request is) Request to purchase ten 8' picnic tables for Pioneer Park. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Estimated cost $6,200 Budgeted under 2006 Parks Capital Outlay Machinery and Equipment . ADDITIONAL INFORMATION ATTACHED Yes No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. I Submitted bY:~ ~ ./ I Date: 7-C--c?t13 . APPLI€ATION FOR SPE€UL EVENT All items on application MUST be completed and received by the City 45 days prior to proposed . event Incomplete applications will not be processed (p { 111 0(1 E,:,ail Address: J\U \ ~ m, \ \Cr (i) ~jGWIl)O , (Ofn ~\~\~V'f)v\rff{ll L\b:x\:~ i)\~ t\lI \11KC ~y~of . . . OrgaOlzatlon JU\lt AA\\ l{X lc2.0 Nht0\\f\ClV'\ --\~ ~\\\\~\O\\ rf ~ . jJ ~}- \\W:J?J Alternate Number Submittal Date: APPUCANT INFORMATION Organization Contact Person Address City Oaytime Phone 216 N. 4th Street SDUmater, .MN 55082 Telepllone: 651-430-BBOO Fax: 651-43O-BB09 Non-Profit }.. \j fl For-profit~ State N\\0 Zip f1:)OQ)L EVENT INFORMA nON (Special Events involving the use of City Property may require Park Board or Parking Commission Review. Events on Private Property may require Planning Commission. review) . b'- -, (IYY' Oate(s} of Event '. , - if sf ~ Hours of Event ~ (Special Events conducted after 10. p.m., require Council approval of a variance to the noise ordinance) Purpose & Description of Event . MNX pnx+~ Proposed Location of Event (be (). . JL Specif"IC) lj? I hevlJt~ (1M ffif! ~al(L aJ 7' J If Lowell Park is to be used: North Lowell Park or South Lowell Park (Circle which one Of both) }JtlL~~,bnv110n~. hJvrl pfJrfy Estimated number of people to . . /'\ . / . "" }()h. . I i 7c=, ., . .. , attend . .J10nus~ V 1JlDfJl1" {,,-lfl([,tICUlJ ()dattJ 0;10 elu /tL21Jt) Type of Event Following Information must be supplied (Put a check next to items pertaining to your event. If not applicable - Please put NlA in the space) I ~ T""""""", Uqwr u..ns.s... ONL Y avaIIsbIe .. non-pmtlt __ - 225M per day .~, (for the consumption of beer; wine, wine coolers, and hard liquor on public property (pams) - $35.00 fee) Selting Alcohol Permit to Consume Site Map (required) _ (attach to application) Impact on Parking (required) 1\()\1f ) Describe: Y ~S1dfv1tS vVt U \:R ,{)1V I( (1;\ IYl H1fj { ()U[ll_ rh' \ V( 1.\ If, \ lC) Pj e (CONTINUE ON BACK) Special Signage NA Describe: Letter of Approval by Property Owner if on Private I Property (attach to application) f~1 A Live Entertainment tV ll\ rOrztWIQ~(' App .cantSig t~ / - \ ! ~ '~; Tents or Membrane Structures Cooking Operations Water Activities (RiverlLakes) EMS Needs Open Flame or Burning Operations Fireworks Street Closure Police Officer Needed Restrooms(Portable) Community Development City Administrator City Clerk Fire Chief Police Chief Public Works Director Public Works Superintendent Parks Board Approval Required Planning Comm. Appr.Required City Council Approval Required . \ I. Ambulance ~ EMT Standby Standby t~ Describe~ tJ 1-4 ()eeM, btrt'\'cacI~""';&\""Y\'1~ jv(\j.J. ~-T\.C'Q.Q.){1. ~-~ [))\MA ....iL. What Streets: (tHC\. Sh.,df)Q V'tl j (~ (Required if alcohol is being served on public property and attendance is over 75 ; people or at the discretion of the Police Chief) - Contact Stillwater Police (651- 1llit 4351-49(0) to arrange for officer ':HA. (Applicant to pay for restrooms - Contact PublicWorlcs 275-4100) , i NJA Size ./ Propane N//\ River Lake Name: Location Deep fat frying Type of Music OFFICE USE ONLY D Comments: @ &IL D D ~ 1~7~ D D D o Exiting Points _ _ _. ~ ~ fYCfYr11 ~ t~ ~1;f11Jle, Fife Department Standby ~ . ~ ~ II/) ,-:- ~ --hAA ~ t /.V?1,.1d /?fIJ. ~ J/.A ~ _..... ) . ~~ FEES (if applicable) Permit to Consume: Temporary Liquor License $25.00 per day Event Fee Deposit $250.00 Other Fees: TOTAL FEES e . . . ( .... ~ RESOLUTION NO. 2006- CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUllON APPROVING DETACHMENT OF lANDS FROM THE CfIY OF OAKPARKHEIGTHSANDANNEXATION OF SAME TO mE CfIY OF STILLWATER PURSUANT 10 AGREEMENT WHEREAS, the City of Stillwater agreed with Washington County and the City of Oak Park Heights to the detachment of certain lands from the City of Oak Park Heights and annexation of the same to the City of Stillwater all pursuant to the Agreement dated September 20, 2005 "Joint Resolution~" and WHEREAS, the Joint Resolution provides that three parcels, expected to be acquired through direct purchase by Washington County without the use of Eminent Domain, would be detached from Oak Park Heights and annexed to Stillwater by enacting a Resolution of Stillwater~ and WHEREAS, Washington County has acquired one of the parcels on October 25,2005, it being described in Exhibit A and also known as Parcel No. 34.030.20.33.0105~ and WHEREAS, the City of Stillwater hereby requests, by this Resolution, the Department of Administration-Municipal Boundary Adjustments to detach the property described in Exhibit A from the City of Oak Park Heights and make it a part ofthe City ofStillwater~ and WHEREAS, the property is situated within the City of Oak Park Heights, abuts the municipal boundary of the City of Stillwater in the County of Washington. The petitioned area abuts on the City of Stillwater's south boundary, as depicted on the map attached as Exhibit B~ and, WHEREAS, the property proposed for detachment is urban in character and will be developed to support the Washington County Government Center campus~ and, WHEREAS, the number of acres in the property proposed for detachment is .25 acres and is described as follows: As described on Exhibit A and as depected on Exhibit B. WHEREAS, the reason detachment is requested is that the area is to be part of the Washington County Government Center campus which is in the City of Stillwater, the County Seat of Washington County~ and WHEREAS, the subject area will become a parking lot, vehicular access and provide areas for future Washington County Government Center campus planning; and WHEREAS, the number of residents in the area proposed for detachment is zero~ and . . . WHEREAS, there is a building on the property, however, the building is proposed for demolition; and WHEREAS, the subject property is owned in fee by Washington County and, as such, is exempt from the payment of real property taxes. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, that it hereby resolve that the property described on Exhibit A be annexed and made part of the City of Stillwater and that a certified copy of this Resolution be filed with the Minnesota Department of Administration, Municipal Boundary Adjustments, along with this prayer for the issuance of their order annexing the property to the City of Stillwater pursuant to the terms of the Joint Resolution. Adopted by the City Council of the City of Stillwater this _ day of June, 2006 CITY OF STILLWATER Jay L. Kimble, Mayor ATTEST: Diane F . Ward, Clerk ~ \ t;.. -., All that part of the Southwest Quarter of the Southwest Quarter of the Southwest Quarter (SWI/. of SW./. of SWYo), Section Thirty-four (34), Township Thirty (30) North, Range Twenty (20) West, described as follows: . Commencing at a point on the West line ofsaid SW V. where said West line intersects the North line of the present Minnesota Trunk Highway 212; thence East along the North line of said Minnesota Trunk Highway 212 a distance of 155 feet to the point of beginning of the land to be described; thence continue East along the North line of said Minnesota Trunk Highway 212 a distance of 105 feet; thence North and parallel to the West line of said SW V. a distance of 166 feet; thence West and parallel to the North line of said Minnesota Trunk Highway 212 a distance of 105 feet; thence South and parallel to the West lirie of said SW I/. a distance of 166 feet to the point of beginning. Together with an easement for driveway purposes over and across the following described property: All that part of the SW Yo of the SW Yo of the SW Yo of Section 34, Township 30 North, Range 20 West, described as follows: Commencing at a point in the West line of said SW Yo where said West line intersects with the North line of the present Minnesota Trunk Highway 212; thence North on said West line a distance of 166 feet to the point of beginning of the land to be described; thence East and parallel to the North line of Minnesota Trunk Highway 212 a distance of260 feet; thence North and parallel to the West line of the SW V. a distance of 60 feet; thence West and parallel to the North line of said Minnesota Trunk Highway 212 a distance of260 feet to a point on the West line of said SW Yo ; thence South a distance of 60 feet to the point of beginning. . . EXHIBIT "A" ~ ; ~..,. n . EXHIBIT B ..' .. , .; . City Council DATE: July 25, 2006 CASE NO.: V\ 06-32 APPLICANT: American Classic Homes REQUEST: A variance to allow up to a fifteen (15) foot encroachment into the required twenty-five (25) foot corner lot side yard (front yard) setback [31-1-11.1(4)5] LOCATION: 735 Liberty Court COMPREHENSIVE PLAN DISTRICT: SFLL - Single Family Large Lot ZONING: LR - Lakeshore Residential District CC DATE: August 1, 2006 REVIEWERS: Community Dev. Director . PREPARED BY: Michel Pogge, City Planner fJ1"f . DISCUSSION The applicant is requesting a variance to Chapter 31-1-11.1(4)5 of the Stillwater City Code to allow for a new home to encroach up to 15 feet into the required 25 foot corner lot side yard (front yard) setback. In the northwest corner of the lot is a hammer head turnaround for Liberty Court. Since the turnaround is a public street in a city owned right-of-way the required front yard setback of 25 feet applies to all edges of the hammerhead. EVALUATION OF REQUEST A variance may be granted only when all of the following conditions are found: " . . . 735 Liberty Court Page 2 1. A hardship peculiar to the property, not created by any act of the owner, exists. Personal, family or financial difficulties, loss of prospective profits and neighboring violations are not hardships justifying a variance. With the location of a hammerhead in the northeast corner of the lot, the property at 735 Liberty Court is potentially an irregular lot. However, each lot along Liberty Court is approximately 100 feet wide with the exception of the two lots at the hammerhead which are each wider than 100 feet at the setback line. The property in question is approximately 138 feet wide at the front setback line which compensates for the hammerhead in the lot. The applicant also stated that with the flag shaped lot to the south it left only 51.31 feet of frontage where a driveway can be placed which makes the lot irregular. The applicant also stated that due to the location of an electrical transformer, telephone box and a light pole the lot was further restricted. First, the way the lot to the south is configured does limit the design and layout of any potential garage and driveway; however, staff feels a home can still be accommodated within the setback. The garage could be redesigned as a side loading garage, reduced to a two car garage, or the driveway could narrow down prior to the street. This issue could be overcome through redesigning the home. Additionally the existing utilities could be avoided or potentially be moved if need be. The issue and hardship is one created by a choice of house plan and not necessarily a cause of the lot itself. 2. A variance is necessary for the preservation and enjoyment of substantial property rights; and, if granted, would not constitute a special privilege not enjoyed by neighbors. Without the approval of a variance the applicant would need to redesign the home to fit on the lot; however, the applicant would not be denied the opportunity to construct a home that meet the requirements of the zoning district. Granting the variance does convey a special privilege to the property owner that others in the area have not enjoyed. .' . . . 735 Liberty Court Page 3 3. The authorizing of the variance will not be of substantial detriment to adjacent property and will not materially impair the purpose and intent of this section or the public interest nor adversely affect the comprehensive plan. Tom Pedersen and Mary Ann Gire wrote a letter to the Commission expressing their concern and objections over the granting of the requested variance. They stated that currently they have an unobstructed view of Long Lake and the proposed home location would obstruct this view if a variance were to be granted. The Pedersenf Gire property is located west of Liberty Court on Reunion Road and the property sits considerably higher in elevation than the applicant's property. If the setback is maintained they would still have a limited view of the woods and lake area. Additionally, due to the elevation of the PedersenfGire home a fence on the subject property would not obstruct their view of the woods and lake area. Granting the variance would have an impact on this adjacent property owner. FINDINGS 1. That the hardship is not peculiar to the property and is created by an act of the owner. In this context, personnel financial difficulties, loss of prospective profits and neighboring violations are not hardships justifying a variance. 2. That a variance is not necessary for the preservation and enjoyment of substantial property rights possessed by other properties in the same district and in the same vicinity; and that a variance, if granted, would constitute a special privilege of the recipient not enjoyed by his neighbors. 3. That the authorizing of the variance will be a substantial detriment to adjacent property and materially impair the purpose and intent of this title or the public interest. It would not necessarily adversely affect the Comprehensive Plan. . . . 735 Liberty Court Page 4 ALTERNATIVES The City Council has the following options: 1. Deny the requested variance to allow up to a fifteen (15) foot encroachment into the required twenty-five (25) foot corner lot side yard (front yard) setback [31-1-11.1(4)5] since an affirmative finding on the required conditions for a variance could not be made by staff. Approve the variance to allow up to a fifteen (15) foot encroachment into the required twenty-five (25) foot corner lot side yard (front yard) setback [31-1- 11.1(4)5]. If the Council chooses to grant the variance the Council needs to make an affirmative finding on the required conditions for a variance. Additionally, staff would suggest that the following conditions for approval: a. All revisions to the approved plan shall be reviewed and approved by the Community Development Director. b. The home be located no closer than 10 feet to the southeast property line corner of the hammerhead. Continue the public hearing until the August 14,2006 City Council meeting. The 60 day decision deadline for the request is August 14, 2006. 2. 3. ACTION BY THE PLANNING COMMISSION The Planning Commission reviewed the application for a variance on July 10, 2006. At that meeting the Commission denied the variance on a vote of 9-0. RECOMMENDATION Since an affirmative finding could not be made for the three variance review criteria, staff recommends denial of the requested variance. Attachments: Applicant's Form, Applicant's Letter, and Site Plan . . . Jilt 1 8 2006 COMMUNITY DEVELOPMENT July 18, 2006 City of Stillwater Bill Turnblad Community Development Director 216 North Fourth Street Stillwater, MN 55082 Re: Planning Commission Ruling We are appealing the ruling by the Planning Commission regarding Case No. V/06-32. The first reason for this request is that the turnaround adjacent to this lot should not have been viewed as if it where an intersecting street requiring the larger setback. One of the reasons setbacks along the streets are larger is to help promote views from vehicles along the street and around comers for safety, this would not apply to this circumstance. Another reason this request was made was to help balance the spaces between two existing homes on the adjoining properties. If we comply with the current setback requirements the space between the proposed house and the existing home to the south would be 20 feet, and the space to the home on the north would be 90 feet. We feel it would be better for the community if we made the space between the home to the south 35 feet and the space to the home on the north 75 feet. ~ ~' Timothy J on, AlA V.P. Archite tur & Design Attachments. Variance exhibit # 1 & 2 dated 6/16/06 Liberty Village Mailing Address: 145 New England Place. Suite 200 . Stillwater, Minnesota 55082 Phone: 651-351-0995 Fax: 651-439-3417 <: '1:l :::-i"""~ I Cb .. .. .. 0 Q :x: ~~ C:......_ V) ~ ~ fi:1 - r"1 :Ili. Cb ::::: :::::.0 _ ~ 9\.... ~ -:JoO ..... 2' C) C) ~" tb t) C') .... 0 e: '-' ......tft Q.~a. ~ ~g~~)c)c C::> lI) 0 ..... ~ "'"~;) IO-~ !:Q 3 ~ g ~ ~ ~:;: ~ 8 ~ r"I C::>e:lI)Q. ~'-"~l/)cP<: r"1 lI) lI) I.Q lI) y, ...... ~ I/) og !:Q -:Joe: :Jo ;::;;. ~ ....-.;:.0 :::;. 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". .... ....-:~.. /:. :....i .~< : ~~ -"..,;z_900"/ '. .'... . :,. ....; . .i.. .... o~" .,./'" .. -- ./" ~ .- --- -- -- .....- . I I I . I (~' . f~ ~~ *8UILDING DlMENS/ONS SHOVo/N REFLECT FOUNDA TION PLA ~ Denotes proposed sewer invert ::: ; L )( (900,00) Denotes prcposed devotion ~"''''.l__~ . . . . . . Q '2.A..."""'" )( 900,00 Denotes existing elemtion ScaJe:1N= 30 feet ~ I~""","" T .t:: · Denotes surface drpinage . Denotes iranmonumen"t found .t:). \ . . , '. .' .q*~" LEGAL DESCRIP710N: o Denotes iron monument set ~l.6v"",,'~.l() Lot 5. Block J. UBERTY ON THE LAKE Bearings b05e~ an QS!illme~ ~QtlJm, ~""" 1.4;iv.... . . ~.* THE WOODLANDS. occording to the recorded ...1..., ,,,,,.,.111,..( W"r:hi""I"" ('f'l'ifl'V Alinnpf:nfn . . . July 10,2006 Mr. Bill Tumblad Community Development Director City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Re: VARIANCE - Case No, V/06-32 Dear Mr. Turnblad: This letter is to formally present our opposition to the Variance - Case No, V/06-32 which was recently brought to our attention. Our property is located directly north of the lot that American Classic Homes is requesting a variance on for the new property they are planning on building, The setback request would bring the home 15 feet closer to our property on the front comer. We have paid a premium for our lot and home, It is one of the highest valued homes in the community, We agreed to pay this amount, primarily given that the home on the North Side would not be as close as some of the other properties in the community, We believe that this variance would directly affect the privacy of our home as well as the value of our property. American Classic Homes purchased the lots on Liberty Court with full knowledge of where the property lines were and what type of home could be built, as a fit to those lots. The variance would be beneficial for them to put a home that they feel might sell faster, however this would be done at our expense. Thank you for your attention to this matter. Please feel free to contact me if you have any questions or comments, Regards, ~ Debra Charpentier 725 Liberty Court Stillwater, MN 55082 65 I -439-7074 . . . Tom Pedersen Mary Ann Gire 775 Reunion Rd, Stillwater, MN 55082 651-430-0407 July 26, 2006 Mr. Mike Pogge, City Planner City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Re: VARIANCE - Case No. V/06-32 Dear Mr. Pogge: I had an opportunity yesterday to review the site plan on the above-referenced variance with Don Nelson of American Classic Homes. Don demonstrated to me that the building plan he envisions is both sensitive to the neighborhood, and a reasonable approach in placing a dwelling on a lot fraught with challenges, Therefore, Mary Ann and I are no longer in opposition to the variance request. Thank you for your consideration of this matter. Sincerely, Tom Pedersen and Mary Ann Gire RECE\VED JUl 2 6 2.006 COMMUNITY DEVELOPMENT DEPARTMENT Tom Pedersen Mary Ann Gire 775 Reunion Rd, Stillwater, MN 55082 651-430-0407 . July 5, 2006 Mr. Bill Tumblad, Community Development Director City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Re: VARIANCE - Case No. V/06-32 Dear Mr. Tumblad: Weare opposed to the above-referenced variance request as it will impose on the openness of the easement and the remaining view of the lake provided to adjacent properties. Our lots were sold for a premium price based on their proximity to and view of Long Lake. We respectfully request that development of any remaining lots be required to adhere to setbacks as originally established and (presumably) understood by . buyers and sellers alike. Thank: you for your consideration of this matter. Sincerely, RECEIVED Tom Pedersen and Mary Ann Gire JUL 5 2006 COMMUNITY DEVELOPMENT DEPARTMENT . . . . <5tillwateL ..~:=- ~~ .'f'E BIRTHPl.ACf (If MINNf..SOrA ') TO: Mayor & City Council FROM: Bill Turnblad, Community Development Director ~ rr-. DATE: July 24, 2006 MEETING DATE: August 1, 2006 REGARDING: US Homes development known as Millbrook LOCATION: Former Palmer Property Due to vacation schedule conflicts, US Homes is requesting that the hearing for the Millbrook project be continued to the August 15,2006 Council meeting. f . . . MEMORANDUM To: Mayor and City Council From: Shawn sander~terim Public Works Director Date: July 26, 2006 Re: 2006 Sidewalk Rehabilitation Project Project 2006-05 DISCUSSION The public hearing for the 2006 Sidewalk Rehabilitation Project is scheduled for August 1,2006 at 7:00 pm. Attached are copies ofthe feasibility report memo and the public hearing notice sent to the affected property owners. RECOMMENDATION It is recommended that Council hold the required public hearing and if Council desires, pass a resolution ordering the improvement and directing the engineer to prepare plans and specifications. ACTION REQUIRED If Council concurs with the recommendation, they should pass a motion adopting RESOLUTION 2002- ORDERING IMPROVEMENTS AND PLANS & SPECIFICATIONS FOR THE 2002 SIDEWALK REHABILITATION PROJECT 2006-05 . ORDERING IMPROVEMENT AND PREPARATION OF PLANS & SPECIFICATIONS FOR THE 2006 SIDEWALK REHABILITATION PROJECT (PROJECT 2006-05) . WHEREAS, a resolution ofthe City Council adopted on July 11, 2006 fixed a date for a council hearing on the proposed 2006 Sidewalk Rehabilitation project; and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held thereon on the 1 st day of August 2006, at which time all persons desiring to be heard were given an opportunity to be heard thereon; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report, Such improvement is hereby ordered as proposed in the council resolution adopted the 151 day of August 2006. City of Stillwater Engineering Department is hereby designated as the engineer for this improvement. They shall prepare plans and specifications for the making of such improvement. . 2. 3, Adopted by the Council this 151 day of August 2006. Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk . -,' . . . MEMORANDUM TO: Mayor and City Council FROM: Shawn Sanders, Interim Public Works Director DATE: July 11, 2006 SUBJECT: Feasibility Report for 2006 Sidewalk Rehabilitation Project (project 2006-05) DISCUSSION As part of the City's 2006 improvements, it is proposed to have a sidewalk rehabilitation project this summer. Criteria used in inspection include sidewalks that are severely cracked, heaved or settled, or misaligned, such that they may cause people to trip. This year's project will focus in areas scattered all over town, (See attached map). There are 47 properties where sidewalks will be repaired with approximately 12,000 square feet of repair. The estimated construction cost of the project including removal replacement and restoration is $77,380. The total project cost with engineering, inspection and administration is $92,856.00, It is proposed to assess 50% or $46,428.00 to the affected property owners. This amounts to an assessment rate of$3.86 per square foot. The remaining share would be paid for by the City. Property owners would have up until the time construction starts to replace the sidewalk on their own or else they would be included as part of our project and be assessed for their portion of the project costs. "3,^~ n~ If the feasibility report were approved at the ~th Council Meeting, the timeline for the project would be as follows: Public Hearing Award Contract Begin Construction Assessment Hearing August 1, 2006 August/September August/September October RECOMMENDATION It is recommended that Council approve the feasibility report for the 2006 sidewalk improvements and order the public hearing to be scheduled for August 1, 2006. ACTION REQIRED If council concurs with the recommendation, they should pass a motion adopting RESOLUTION NO. 2006- RECEIVING REPORT AND CALLING HEARING ON 2006 SIDEWALK REHABILITATION PROJECT (PROJECT 2006-05), \. 2006 SIDEWALK REHABILITATION PROJECT PROJECT 2006-05 It U .t Q n E r t d U "t p' $ T tiP' $ . em m uan Ity sima e m nce oa nce Remove Concrete Pavement SF 12041 1,10 13244,55 5" Concrete Pavement SF 12041 3.95 47559,98 Granualr Material (LV) CY 208 13.20 2747.02 Trim Roots Tree 6 92,10 552,60 Sodding Type Lawn SY 570 10.35 5898.64 Topsoil Borrow (LV) CY 208 35.45 7377.41 Grand Total $ 77380,19 . e C 'Ii ~~ ~~ ~~J; 4~,l ~9 JI/; ,+ AI-<;; / , 1-(< f:: r 0 00 I-<"~ ; " .... 'id , v ~ ::l ~~ f o ~ @~ 'J ,'" N "- ~--VJd ... ~ ~r.i Y -~~ ~1'C;T'W3A{il lf1d~,~~ ,p" /l ..~ z ,.: '^V rllwo v~~~V) 1..- ~~ ~~ ~ i ~ ~,~":--.... ~\ f z~;:j'S-~fl7\\14v 8_ ;;1' ~: ~ ~\ ~ ~. ~ ~ . ~I!'r ^V~lQ 4>S ::;1 1 '" ~ VHVNVd lJ "0 '~~"~ '.~>'1'~' ,"" /\/2y,~ ~A""',<t! 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"'!~ !;; f ~ 100 i r---.\l.0 \~ \~'2-~.(/j (~\~ M,-./$-'/~<o~ C8vI ~ !81f;! ~f I ~.......o - - '0,.:.--')" \ '-. \:"'/ fj/ \.-:-r-:$\ -- :z -----, -I _.__.__.~--- i i ul i ' [ i I l() i ~! ~'I ~ v iCD1Q),CO' _ =_ _____j..,:j,._=.L._=-j_ _ ~ JI1N3M NM31S3I\HJ.~ I -.------'1'- \ \0 \ '" , !!l ~L~~!~i~ Y' . ttl )" HWOS '" "- Sl ~ ~ "~~~L ~ 0 i~ ~ ; ~ uJ!) !::; ~ '" _...--~-'6-ir ! - ~ Ii ~- _lL_ !~I i3/ '" ... '" X gJ , ,-~~(j'5Vlil~~njili~' '" M ~ U'l "- Sl U'l M ;;; ; , , i t; ~ ~ . R: ~: ~ U'l ~ :l[) '" co ~ A1~*3 . o U'l !!l __L_T,; : i ~ ~ f l() I ~ ; ~ i ~! '" "- ~ I I i r- o ... !!l -. r i ! ..~ i I ! I! ! ! , '" o ~ . . . . illwater "~ ~ THE BIRTHPLACE OF MINNESOTA ~ July 20, 2006 RE: 2006 Sidewalk Rehabilitation Project Dear Resident: This letter is being written to inform you that your property is part of the 2006 Sidewalk Rehabilitation Project. The sidewalk along your property has been selected because it poses hazardous situation to pedestrians due to cracking caused by heaving, settlements or root problems, or the sidewalk may have exceeded its life span, Sidewalk rehabilitation work consists of removing and replacing sidewalks and any restoration. Areas of sidewalk that are scheduled for repairs have been painted in white by a City representative. You do have the option of repairing the sidewalk yourself at your own cost, but you will have until the time the project is awarded to complete the work or it will be done by the City. The City has estimated that the cost to completely repair the sidewalk is $7.22 per square foot for a total project cost of$92,856.00, This project will be funded by both the City and the affected property owners. Half of the costs will be paid for by the City and the other half being paid for by the property owners through assessments. Assessments are added to your taxes generally over a ten-year period at a nominal interest rate. A Public Hearing date is set for August 1,2006 (see enclosed notice) for you to voice your opinions or concerns on the project. At this time, Council will decide ifthe project will be approved or not. Should you have any question regarding repairs to your sidewalk, please feel free to give me a call at (651) 430-8835. Sincerely, ~~ Shawn Sanders, PE Interim Public Works Director CITY HALL: 216 NORTH FOURTH STREET . STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 . WEBSITE: www.ci.stillwater.mn.us r illwater ~ ~ THE BIRTHPlACE OF MINNESOTA ~ . NOTICE OF PUBLIC HEARING 2006 SIDEWALK REHABILITATION PROJECT PROJECT 2006-05 July 20, 2006 Notice is hereby given that the City Council of Stillwater, Washington County, Minnesota, will meet in the Council Chambers ofthe Stillwater City Hall, 216 N 4th Street, Stillwater, MN 55082 at 7:00 p.m. or as soon as possible thereafter, on Tuesday, August 1,2006, to consider the rehabilitation of sidewalks. The following properties are proposed to be assessed for such improvement: 214 W Elm St; 921 N 5th St; 1004 N 5th St; 703 W Maple St; 920 N Everett St; 502 W Elm St; 422 W Elm St; 915 N Everett St; 919 N Everett St; 905 W Mulberry St; 210 N Greeley St; 202 N Greeley St; 817 W Mulberry St; 211 N Greeley St; 126 N Greeley St; 112 N Greeley St; 121 N Greeley St; 917 W Pine St; 824 S Greeley St; 1504 S Greeley St; 1410 S Greeley St; 1850 S Greeley St; 728 W Olive St; 623 W Olive St; 304 S Holcombe St; 321 W Olive St; 303 W Olive St; 306 W Olive St; 724 N Martha St; 703 W Oak St; 623 W Oak St; 413 Martha St; 620 W Pine St; 115 N 4th St; 3378 Heritage Ct; 302 S 6th St; 114 W Olive St; 1100 N 4th St; 610 W Wilkins St; 623 W Wilkins St; 1101 N 2nd St; 1024 N 1st St; 1112 W Myrtle St; 1202 W Myrtle St; 1216 W Myrtle St; 1222 W Myrtle St; 1306 W Myrtle St; 117 Birchwood Dr; 111 S Brick St; 1217 W Myrtle St; 1215 W Myrtle St; 1213 W Myrtle St; 1207 W Myrtle St; 1205 W Myrtle St; 109 S Center St; 1115 W Myrtle St; 102 S Sherburne St; 104 N Sherburne St; 1018 W Myrtle St; 1013 W Myrtle St; 919 W Churchill St; 911 W Churchill; 623 S 4th St; 628 S 3rd St; and 216 W Myrtle St. . The estimated cost ofthe improvements is $92,856.00, A reasonable estimate of the impact of the assessment will be available at the hearing. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Diane Ward City Clerk Published in Stillwater Gazette on July 21 and July 28,2006, . CITY HALL: 216 NORTH FOURTH STREET . STillWATER, MINNESOTA 55082 PHONE: 651-430-8800 · WEBSITE: www.ci.stillwater.mn.us . . e Michael Lariviere Jennifer Lariviere 1222 Myrtle Street West Stillwater, MN 55083 (612) 439-7798 August 1, 2006 City Council Members Stillwater City Hall 216 North 4th Street Stillwater, MN 55082 Dear City Council Members, This letter is in opposition of the Sidewalk Rehabilitation Project for those affected on West Myrtle Street, Stillwater, MN. We are also submitting it in lieu of our attendance at the scheduled meeting concerning this matter. We have been homeowners on West Myrtle Street for six years, and see no safety concerns regarding our sidewalk. Knowing that a project of this level would not be done without a thorough analysis, we would have liked to have seen data on the rate of significant personal injury over the last 10 years, Being that no information of this kind was provided, we would have to assume that it was not done, After personal inspection of our sidewalk, we have determined that a less than one inch protrusion poses no safety issue to us or other pedestrians, There are, however, safety concerns we feel the city of Stillwater has ignored for far too long, including Ramsey Grove Park located on the corner of Myrtle and Grove Streets. Considering that Myrtle Street is one of the most heavily traveled streets in Stillwater and notorious for speeding, the lack of a crosswalk poses a significant hazard to children who play at the park. Furthermore, an uncontrolled intersection located at Ramsey and Grove Streets, which is to the north of the park, is far more of a safety concern than a few cracks in a sidewalk. We feel strongly that a better use of taxpayer money would be to put forth greater efforts to control the traffic on a very busy street near this popular park. We would like to see stop signs installed at the intersection of Grove and Ramsey Streets, and a crosswalk with flashing caution lights installed on Myrtle Street in front of the park. We have witnessed several accidents and even more near-misses, many of which have involved children trying to cross the street to the park, Herein lies the true situation that poses a hazard to pedestrians, as we have at no point in six years witnessed a pedestrian trip on our sidewalk, The existing sidewalk is a safe place for people to walk. There is NO safe way for people to cross Myrtle Street to access the park. Res~ectf~llY .. ~ ~---./~ a . ~~ ~ichael and Jennifer Lariviere I" ;; . City Council TO: Mayor & City Council Michel Pogge, City Planner fl1?f FROM: DATE: July 24, 2006 MEETING DATE: August 1, 2006 APPLICANT: Krech Exteriors REQUEST: Sketch Plan and Annexation Discussion LOCATION: 1100 feet east of McKusick Road & south of Manning Avenue (north and west of the Settlers Glen development) REVIEWERS: Community Dev. Director . BACKGROUND . Krech Exteriors has submitted a request to discuss a Sketch Plan and annexation timing for properties located 1100 feet east of McKusick Road & south of Manning Avenue (north and west of the Settlers Glen development). The Sketch Plan and annexation was discussed by the Planning Commission at their July 10, 2006 meeting. COMMENTS · The properties have is 6 acres and is conceptually shown to be divided into 17 single family lots. The resulting development density is 2,83 units per acre. · Lot sizes range from 10,010 square feet to 17,750 square feet. The average lot size is 11,000 square feet. · The lot widths range from 77 feet to 85 feet. · The property is not located within the City. Therefore it would have to be annexed before the property could be developed. · The property is located within the Phase IV annexation area, which provides for annexation in 2015. There is however a provision that allows the City Council "\ Krech Exteriors Sketch Plan July 24, 2006 Page 2 of2 the discretion to approve earlier annexation if several criteria are met. Those . criteria can be met. · As was identified during discussions on Manning Station west of the subject property, the proper timing for annexation and urban development is still subject to debate for the area. The most critical issue identified in this regard was arterial transportation. The City Council felt generally that until either a signal at McKusick Road and Manning A venue is installed, or a plan for the extension of the Neal Avenue is developed, that adding more traffic to McKusick Road was probably not acceptable. RECOMMENDATIONS Planning Commission The Planning Commission recommended denial of the annexation at this time for the following main reasons: 1. Lack of adequate transportation infrastructure in the area, especially the lack of a traffic light at McKusick Road and Manning Avenue; and 2. Lack of a comprehensive vision for the remainder of the undeveloped property in the Orderly Annexation Area. Staff Staff recommends that the Council discuss the Sketch Plan and annexation timing and . comment on as many of the issues as possible to give the development team a general sense of the City Council's view of the proposal. attachment: Planning Report . If . fHf: Blfi:lHPI..~CF OF. MiNN[SOrA .~~ ;;'''' 'J Planning Commission DATE: July 6, 2006 CASE NO.: 06-35 APPLICANT: Krech Exteriors REQUEST: Sketch Plan and Annexation Discussion LOCATION: 1100 feet east of McKusick Road & south of Manning A venue (north and west of the Settlers Glen development) COMPREHENSIVE PLAN: RR, Rural Residential ZONING: NA (In Township) PC DATE: July 10, 2006 LANDOWNER: William D. Krech and Gregory J . Wallace . REVIEWERS: Community Dev. Director PREPARED BY: Michel Pogge, City Planner BACKGROUND Background - Krech Exteriors has submitted a request to discuss a Sketch Plan for property owned by William D. Krech and Gregory J. Wallace. The property is located south of Manning A venue and approximately 1100 feet east of McKusick Road. It is bounded on the east and south by the Settlers Glen development. Project density - The Sketch Plan shows a total of 17 single family lots over 6 acres. The resulting density is 2.83 units per acre. Lot sizes range from approximately 10,010 square feet to approximately 17,750 square feet. The minimum lot width is 77 feet. The applicant has indicated that they desire to develop the property under the RA, One-Family District zoning regulations. Potential rezoning - The sketch plan could be rezoned to any of several Planned Unit Development (PUD) zoning districts. They are TR, Traditional Residential; CR, Cottage Residential; or CCR, Cove Cottage Residential. Each district has its advantages and disadvantages. If the developers do not want to use a PUD approach, then the project could . also be development under the RA, Single Family Zoning District classification. If developed as '\ Krech Exteriors Sketch Plan July 10, 2005 PC Meeting Page 2 of 4 '. a RA zoning without a PUD this development could lack many of the design elements and controls that are part of the Settler's Glen and proposed with the Manning Station, . Local street design - The local streets planned by the developer incorporate some basic requirements: a connection between Settler's Glen to the east and the Classic Home Design sketch plan to the west. Due to the railroad to the north, the complete development of Settler's Glen to the south, and since the areas to the east and west are not developed there is no street connection to this property currently available. A street will need to be extended to this property from either the east or west sides prior to development of this site. The concept plan for Settler's Glen shows the connection to this property on northern side of the development as opposed to the south side as shown on this sketch plan. This layout may need to be modified. Finally, the proposed street design fails to provide any of the character that is seen in other developments in the area. Annexation - This subject parcel is not located within the City. Therefore it would need to be annexed before the property could be developed. The property is located within the Phase IV annexation area, which provides for annexation in 2015. There is however a provision that allows City Council the discretion to approve earlier annexation if several criteria are met. Those criteria include that the property has to be . contiguous with property already annexed into the City, that urban utilities must be available, and that no more than 120 building permits per year can be issued in the orderly annexation area. All of the criteria can be met for this parcel, however, there are questions related to the extension of Sanitary Sewer to this property. Water and Sanitary Sewer for this property was planned to be extended through the Settler's Glen development to the northeastern edge of the property. Utilities are not currently available at this location since the portion of Settler's Glen adjacent to this development has yet to be developed. Either the developer will need to work with the developer of Settler's Glen to have the utilities extended to them or the developer will need to explore alternative routes for Water and Sanitary Sewer mains. One possibility that could be explored is to extend these utilities through the Classic Home Design sketch plan to the west. Without completing and engineering analysis staff is not certain if a pipe extended from the Classic Home Design sketch plan is deep enough to serve the entire development. The Classic Home Design sketch plan is scheduled to come before the Planning Commission for discussion on the same night as this project. As was identified during discussions on Manning Station, the proper timing for annexation and urban development is still subject to debate. The most critical issue identified in this regard was arterial transportation. The City Council felt generally that until either a signal at McKusick Road and Manning Avenue is installed, or a plan for the extension of the Neal Avenue is developed, that adding more traffic to McKusick Road was probably not acceptable. . .. Krech Exteriors Sketch Plan July 10, 2005 PC Meeting Page 3 of 4 . REVIEW PROCESS The Planning Commission is being requested to have an informal discussion of the Sketch Plan and annexation proposal. When the developer is ready to begin the formal process, the following specific requests will need to be made of the City. . 1. Rezoning a. Currently the property is located within Stillwater Township. Consequentfy, once annexed, the property will be zoned AP, Agricultural Preservation. So the property will have to be rezoned. b. A PUD rezoning to CR, Cottage Residential; TR, Traditional Residential; or CCR, Cove Cottage Residential would be consistent with the proposed lot sizes. However, the concept plan does not incorporate PUD elements, which would have to be revised if a PUD rezoning were to be proposed. With CCR of Settler's Glen to the south and east and proposed Manning Station development and the CR zoning to the west the developer's proposed RA zoning classification may not be constant with development in the area. Additionally, this development as RA zoning without a PUD will lack many of the design elements and controls that are part of the Settler's Glen and Manning Station developments. c. A rezoning to RA, Single Family Residential could be requested. 2. Comprehensive Plan Amendment a. Currently the Comprehensive Plan's land use map designates the property for RR, Semi-Rural Residential development. (See Exhibit A) When the property is annexed into the City, this designation will need to be amended. b. The proposed density is 2.83 units per acre. The Single Family Small Lot (SFSL) land use designation allows for up to 4 units per acre. Since Settler's Glen on the east of the Sketch Plan site is already developed as an SFSL project, it would seem to be consistent to amend the Comp Plan map to the SFSL designation for this project. 3. Preliminary Plat Approval 4. Annexation a. Since all of the properties are in Stillwater Township, annexation would be necessary. b. According to the orderly annexation agreement, the City and Township would be allowed the option to approve annexation earlier than 2015. This is due to the "infill" status of the property. However, if sufficient infrastructure is not available to support the proposal, it may be premature to approve an early annexation. 5. Final Plat approval . Krech Exteriors Sketch Plan July 10, 2005 PC Meeting Page 4 of 4 RECOMMENDATION Staff recommends that the Planning Commission discuss the Sketch Plan and comment on as many of the issues as possible to give the development team a general sense of the Commission's view of the proposal. attachments: Comp Plan Land Use Map Sketch Plan "' . . . .. I- I 'r \0 0 e ~ --- \0 o ~ ...... <.0 --- 0 \0 . ~ <D <!) ~ :z 0 ==> -" . L w ~ 5~. .,9 (~ \~ ~" i '1P r:/l ~ o ~ ~ ~a ~El: ~~ ..... ~] U~ ~J m~ li! a HO'tJ ~.~ i o!~1 .". i J~' J . ~ .l ] (~~)1 ...'..-.,-._,_O\..,\Ooo\>o-.n:"....\.......~,_\~ _.,,..... ,.....~ . . . 11 <;~~illwate~ --~=---. ~ ~ THf BIRTHPLACE or MIN><FS01A. ') TO: Mayor & City Council FROM: Bill Turnblad, Community Development Director~O DATE: July 24, 2006 MEETING DATE: August 1,2006 APPLICANT: Steve May of Classic Home Design REQUEST: Sketch Plan and Annexation Discussion LOCATION: Marylane Avenue south of McKusick Road BACKGROUND Steve May of Classic Home Design has submitted a request to discuss a Sketch Plan and annexation timing for properties located at 8233,8313 and 8483 Marylane Avenue. The properties are located on the east side of Marylane Avenue near the intersection of McKusick Road and Manning Avenue. The Sketch Plan and annexation was discussed by the Planning Commission at their July 10, 2006 meeting. COMMENTS · The properties have a combined area of 7.15 acres, which are conceptually shown to be divided into 22 single family lots. The resulting development density is 3 units per acre, · Lot sizes range from 9,047 square feet to 11,895 square feet. The average lot size is 10,220 square feet. · The lot widths range from 83 feet to 96 feet. · None of the subject parcels are located within the City. Therefore each would have to be annexed before the property could be developed. · The property is located within the Phase IV annexation area, which provides for annexation in 2015. There is however a provision that allows the City Council the discretion to approve earlier annexation if several criteria are met. Those criteria can be met. . . . I ... Classic Home Design Sketch Plan July 24, 2006 Page 2 of2 · As was identified during discussions on Manning Station proposed across Marylane Avenue from the subject property, the proper timing for annexation and urban development is still subject to debate for the area, The most critical issue identified in this regard was arterial transportation. The City Council felt generally that until either a signal at McKusick Road and Manning Avenue is installed, or a plan for the extension of the Neal Avenue is developed, that adding more traffic to McKusick Road was probably not acceptable. RECOMMENDATIONS Planning Commission The Planning Commission recommended denial of the annexation at this time for the following main reasons: 1. Lack of adequate transportation infrastructure in the area, especially the lack of a traffic light at McKusick Road and Manning Avenue; and 2. Lack of a comprehensive vision for the remainder of the undeveloped property in the Orderly Annexation Area. Staff Staff recommends that the Council discuss the Sketch Plan and annexation timing and comment on as many of the issues as possible to give the development team a general sense of the City Council's view of the proposal. attachment: Planning Report . . . .. r5tillwater ,.....~ =------ . ~~\ '" TnE 81ATHPLACr OF MINNESOfA J DATE: July 6, 2006 CASE NO.: 06-36 APPLICANT: Steve May of Classic Home Design REQUEST: Sketch Plan Discussion LOCATION: Marylane Avenue North at McKusick Road COMPREHENSIVE PLAN: RR, Semi-Rural Residential ZONING: NA (In Township) PREPARED BY: Bill Turnblad, Community Development Director~ DISCUSSION Background - Steve May of Classic Home Design has submitted a request to discuss a Sketch Plan for property located on Marylane Avenue North at McKusick Road. The property consists of five parcels bounded on the west by Marylane A venue North, on the north by McKusick Road, and on the south and east by Settler's Glen. The project includes an exception parcel that impacts unified development in the area. Project density - The properties have a combined area of 7.15 acres, which are conceptually shown to be divided into 22 single family lots. The resulting development density is 3 units per acre. Lot sizes range from 9,047 square feet to 11,895 square feet. The average lot size is 10,220 square feet. The lot widths range from 83 feet to 96 feet. This density is consistent with the Comp Plan land use map designation of SFSL, Single Family Small Lot. Potential rezoning - The sketch plan could be rezoned to any of several Planned Unit Development (PUD) zoning districts. They are TR, Traditional Residential; CR, Cottage Residential; or CCR, Cove Cottage Residential. Each district has its advantages and disadvantages. If the developers do not want to use a PUD approach, then the project would have to be designed to fit within the RA, Single Family Zoning District. Incidentally, if the RA zoning district is chosen, then five lots would need to be redesigned because they are less than the minimum size of 10,000 square feet. Local street design - The local streets planned by the developer incorporate some basic requirements: a connection between Marylane Avenue and Abercrombie Lane; and stubbed streets for the exception parcel as well as property to the east. However, a connection between ... Classic Home Design Sketcl. an July 6, 2006 Page 2 of3 . Abercrombie Lane and Marylane A venue will be required during the first phase of development. As proposed, the connection would not occur until the exception parcel develops. Annexation - None of the subject parcels are located within the City. Therefore each would have to be annexed before the property could be developed. The property is located within the Phase IV annexation area, which provides for annexation in 2015. There is however a provision that allows the City Council the discretion to approve earlier annexation if several criteria are met. Those criteria include that the property has to be contiguous with property already annexed into the City, that urban utilities must be available, and that no more than 120 building permits per year can be issued in the orderly annexation area. All of the criteria are met for the southern two parcels. The northerly three parcels would be isolated from the City if the property to the east or west is not annexed at the same time. But, this may in fact occur. The property to the west has been before the City for conceptual development discussions (Manning Station). And the land to the east is scheduled to come before the Planning Commission for discussion on the same night as this project. . As was identified during discussions on Manning Station, the proper timing for annexation and urban development is still subject to debate, The most critical issue identified in this regard was arterial transportation. The City Council felt generally that until either a signal at McKusick Road and Manning Avenue is installed, or a plan for the extension of the N eal Avenue is developed, that adding more traffic to McKusick Road was probably not acceptable. REVIEW PROCESS The Planning Commission is being requested to have an informal discussion of the Sketch Plan and annexation proposal, When the developer is ready to begin the formal process, the following specific requests will need to be made of the City. . 1. Rezoning a. Currently the property is located within Stillwater Township. Consequently, when annexation is approved the property will have to be rezoned. b. A pun rezoning to CR, Cottage Residential; TR, Traditional Residential; or CCR, Cove Cottage Residential would be consistent with the proposed lot sizes. However, the concept plan does not incorporate pun elements, which would have to be revised if a pun rezoning were to be proposed. c. A rezoning to RA, Single Family Residential could be requested. This would require five of the lots to be increased to a minimum of 10,000 square feet. 2. Comprehensive Plan Amendment a. Currently the Comprehensive Plan's land use map designates the property for RR, Semi-Rural Residential development. (See Exhibit B) When the property is annexed into the City, this designation will need to be amended. . . . "" Classic Home Design Sketcl. .in July 6, 2006 Page 3 of3 b. The proposed density is 3.0 units per acre. The Single Family Small Lot (SFSL) land use designation allows for up to 4 units per acre. Since Settler's Glen on the east of the Sketch Plan site is already developed as an SFSL project, it would seem to be consistent to amend the Comp Plan map to the SFSL designation for this project. 3. Preliminary Plat Approval 4. Annexation a. Since all of the properties are in Stillwater Township, annexation would be necessary. b. According to the orderly annexation agreement, the City and Township would be allowed the option to approve annexation earlier than 2015. This is due to the "infiIY' status of the property. However, if sufficient infrastructure is not available to support the proposal, it may be premature to approve an early annexation. 5. Final Plat approval RECOMMENDATION Staff recommends that the Planning Commission discuss the Sketch Plan and annexation timing and comment on as many of the issues as possible to give the development team a general sense of the commission's view of the proposal. attachments: Zoning & Location Map Comp Plan Land Use Map Sketch Plan . . . ( It~ III QIDlwater , ,,"''''",'''.. 'kod"",.", ""'~ Classic Home Design Location & Zoning Map ~ ~ f--- ~ I- '-- II J -~ ... - '- - r--------., I I / -.J ) ~ I~ _I...... \ \~ ~ 7 t: - ,., ~ ~ 1ft II III - - I - - D-J- - 8 - - l - r1't I I=~ '" V L ~ -<~ / Subject ~ property - ~ ~~ ~~~ ~"--' ~-~ =4~- .~~ '~ ~ -\~" I/r~ ^ ~ /' ')'2"\1 \ \Y ~--.......... -L.t. ~ Nl IW t ~ rt:~\O - D Property lines ~ JJ r--.. I-.:::f ~ ~~ -- ,y / IIU \' 1/\ [ f!} ~ r Railroad '^- '<....i >-' 1l ~~ ~.\II~ Zoning Districts !)JlLll ~~ D A-P, Agricultural Preservation ~ ~t: -~) D RA, Single Family Residential "--~- f-- ...1.( III RB, Two Family ~ _ LR, Lakeshore Residential , D TR, Traditional Residential CTR, Cove Traditional Residential CCR, Cove Cottage Residential I-- CR, Cottage Residential s;( TH, Townhouse D CTHR, Cove Townhouse Residential /~\ I D RCM, Medium De[1sity Residential IF '",;'1 RCH, High Density Residential _ CBD, Central Business District 1'--V-- D CA - General Commercial I D CRD - Campus Research Developmen _ VC, Village Commercial I /~ l- BP-C, Business Park - Commercial BP-O, Business Park - Office ...... BP-I, Business Park - Industrial IB, Heavy Industrial PA, Public Administration Exhibit A Public Works Facility Island It.,,>:! Potential right-of-way c:::J Water --> ( It> ,.f QIDlwater ',""m""," ",d..M"'" "'''~ Classic Home Design Comp Plan Map Exhibit B -~ ,J D Property lines _.' 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TO: Mayor and City Council Shawn Sanders, Inte~~publiC Works Director FROM: DATE: July 27,2006 SUBJECT: 2006 Sidewalk Rehabilitation Project Approval of Plans & Specifications and Authorize Advertisement of Bids (Project 2006-05) DISCUSSION Plans and specifications for the 2006 Sidewalk Rehabilitation Project are completed. The bid date will be August 14,2006 at 10:00 A.M. with bids presented to Council at the August 15, 2006 meeting. RECOMMENDATION Staff recommends that the City Council approve the plans and specifications for the 2006 Sidewalk Rehabilitation Project and authorize advertisement for bids, . ACTION REQUIRED If Council concurs with staff recommendation, Council should pass a motion adopting Resolution 2006- _ Approving Plans & Specifications and Ordering Advertisement for Bids for the 2006 Sidewalk Rehabilitation Project (Project 2006-05), . APPROVE PLANS & SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR 2006 SIDEWALK REHABILITATION PROJECT (PROJECT 2006-05) . WHEREAS, pursuant to a resolution passed by the Council on August 1,2006, the City Engineer has prepared plans and specifications for the 2006 Sidewalk Rehabilitation Project (Project 2006-05) and has presented such plans and specifications to Council for approval. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF STILL WATER, MINNESOTA: 1, The plans and specifications presented by the City Engineer are hereby approved. 2, The City Clerk is ordered to prepare and cause to be inserted in The Gazette and in the Construction Bulletin an advertisement for bids upon the making of the improvement under the approved plans and specifications. The advertisement shall be published once in the Stillwater Gazette and twice in the Construction Bulletin, shall specify the work to be done, shall state that bids will be received by the City Clerk until Monday, August 14, 2006, at 10:00 a.m. at which time they will be publicly opened at City Hall by the City Engineer; will then be tabulated and will be considered by the Council at their next regular Council meeting on August 15,2006, in the Council Chambers, Any bidder . whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility, No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for ten (10) percent of the amount of the bid. Adopted by the Council this 1st day of August 2006, Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk . . . . MEMORANDUM TO: Mayor and City Council Shawn Sanders s,6 Interim Public Works Director FROM: DATE: July 31,2006 RE: Boutwell Road Proj ect Phase III Project 2005-05B DISCUSSION: Bids for the Boutwell Road Project Phase III were opened Friday, July 28, 2006, The City received five bids with the low bid of$2,108,392,OO submitted by MJ. Raleigh Trucking, Inc, (see attached resolution), The engineer's estimate for this project was $1,8-2.1 million. RECOMMENDATION I recommend that the City accept the bids submitted for the Boutwell Road Project Phase III, Project 2005-05B and award the contract to M.J, Raleigh Trucking, Inc. with a low bid of $2,108,392.00, ACTION REQUIRED: If Council concurs with the recommendation, they should pass a motion adopting the Resolution 2006- ACCEPTING BID AND AWARDING CONTRACT FOR BOUTWELL ROAD PROJECT PHASE III (PROJECT 2005-05B), . . . e . . e ACCEPTING BID AND AWARDING CONTRACT FOR BOUTWELL ROAD PROJECT PHASE III (Project 200S-0SB) . WHEREAS, pursuant to an advertisement for bids for the Boutwell Road Project Phase III, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement; BIDDER BID AMOUNT MJ, Raleigh Trucking, lnc" Stillwater, Minnesota $2,108,392.00 Dresel Contracting, Inc., Chisago City, Minnesota $2,133,008.00 Tower Asphalt, Inc., Lakeland, Minnesota $2,176,275,70 Arcon Construction Co" lnc" Harris, Minnesota $2,193,882.71 T.A. Schifksy & Sons, Inc., No, St. Paul, Minnesota $3,029,691.78 ENGINEER'S ESTIMATE $1.8-2.1 million and WHEREAS, it appears that M,J. Raleigh Trucking, Inc. of Stillwater, Minnesota is the lowest responsible bidder. . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: ' 1, The Mayor and Clerk are hereby authorized and directed to enter into a contract with M,J, Raleigh Trucking, lnc, of Stillwater, Minnesota in the name of the City of Stillwater for the improvement of streets according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2, The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except the deposits of the successful bidder and the next lowest bidder shall. be retained until a contract has been signed, Adopted by the City Council this 1 st day of August 2006, Jay L. Kimble, Mayor ATTEST: Diane F, Ward, City Clerk . . Memorandum To: Mayor and City Council Ljb' From: Shawn Sanders, Interim Public Works Director Date: July 28, 2006 Subject: Bid Opening for the Boutwell Road Project Phase III (Project 2005-05B) ,-, Results of the bid opening for the Boutwell Road Project Phase III (Project 2005-05B) held on Friday, July 281\ 2006 will be presented to City Council at the Tuesday, August 1, 2006 meeting. . . f- , . . e Summary of Proceedings Washington County Board of Commissioners July 25, 2006 ~~, Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Myra Peterson, District 4; and Dick Stafford, District 5. Absent none, Board Chair Pulkrabek presided. Assessment, Taxpayer Services and Elections Approval of the following actions: 2007 Assessment Fees to contract communities; Public hearing held to consider a request for Off-Sale Liquor License for Meister's Bar & Grill, Scandia for new owners Scot and Courtney Taylor; Off-sale liquor license approved for new owners of Meister's Bar & Grill, resolution formally granting said license to be brought back next week. Commissioner Reports - Comments - Questions The Commissioners reported on the following items: Commissioner Peterson reported: The task force to discuss truck weights on county roads met and took testimony from various agencies; The grand opening ofthe north bridge ofthe Wakota river crossing will be held on October 9,2006; Commissioner Kriesel reported that he will be attending a troop re-integration program on July 27 at the Stillwater Area High School; he also extended his best wishes to the Francis family and hope for the safe return of their son John Francis who is missing in Utah. Community Services Approval of sub grantee agreement with the Washington County Housing and Redevelopment Authority to replace two elevators and exterior siding at Raymie Johnson Estates, a senior housing complex in Oak Park Heights. General Administration Approval of the following actions: July 11, 2006 Board meeting minutes; John W alker, Woodbury Land Trust President, presented a check in the amount of$7 ,861, 70 to the Two Rivers Land Trust for two affordable housing efforts; Resolution No. 2006-101, appreciation for Cindy Koosmann, Washington County Recorder/Registrar of Deeds in recognition of her service to the citizens of Washington County; Resolution No. 2006-102, merging the Departments of Assessment, Taxpayer Services and Elections and the County Recorder's Office; Resolution No. 2006-103, appointing Washington County Director of Assessment, Taxpayer Services and Elections Kevin J. Corbid as the County Recorder effective July 29,2006; Board correspondence was received and placed on file. " , Information Technolo2:Y Approval of the following actions: Contract for temporary staffing services from TEKsystems, Inc. for the Information Technology Help Desk and the Sheriffs Office contingent upon approval of the County Attorney's Office; . Purchase Infinium Self Service software from SSA Global Technologies and allocate an additional $80,000 in countywide Mission Directed Budget Funds. Public Health and Environment Approval ofthe following actions: Amend an agreement with Medica Health Plan's Medical Self-Insured Public Health Agency Participation agreement to extend the period from September 1,2006 through August 31,2008; Board workshop held for an update on planning for a new household hazardous waste facility, Transportation and Physical Development Approval ofthe following actions: Contract with Aspen Equipment for an aerial lift and body in the amount of$37,493,99; Presentation of the 2006 Minnesota Parks and Recreation Association's A ward of Excellence for V olunteer Events in recognition ofthe Comcast Cares Day at Lake Elmo Park Reserve; Resolution No. 2006-100, authorizing imposition of a $5 wheelage tax, A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. . e f . . . Summary of Proceedings Washington County Board of Commissioners July 11,2006 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Myra Peterson, District 4; and Dick Stafford, District 5, Absent none. Board Chair Pulkrabek presided. Assessment. Taxpayer Services and Elections Board workshop held to discuss 2007 assessment fees. Commissioner Reports - Comments - Questions Commissioner Peterson asked that the Board consider declaring wild parsnips a noxious weed. Consensus was to have more information provided before a decision is made. Community Services Approval of a Community Development Block Grant subgrantee agreement with the City of Cottage Grove for a sidewalk installation project. General Administration Approval of the following actions: Pete Crum, Scandia, introduced himselfto the County Board and indicated that he was running for Washington County Sheriff; June 20 and 27, 2006 Board meeting minutes; and 2006 Board of Equalization minutes; Presentation of the 2006 Audit Committee Annual Report; Update on the Carnelian-Marine Watershed District and Marine WMO enlargement petition merging the two organizations; Board correspondence was received and placed on file. Public Health and Environment Approval of the following actions: Recognition and adoption of principles and policies of the Washington County Emergency Operations Plan in compliance with state and federal requirements; Resolution No. 2006-092, adoption of the Washington County All-Hazard Mitigation Plan; Appoint Jon Muller, Lakeview EMS Director, as the delegated representative ofthe Department of Public Health and Environment to serve on the Metropolitan Emergency Services Committee; Vaccine fee schedule for individuals not eligible for Minnesota Vaccines for Children, effective July 1, 2006; Comments to the Brown's Creek Watershed District regarding their draft Third Generation Watershed Management Plan. Sherifrs Office Approval of the following actions: Resolution No. 2006-093, authorizing execution of an agreement with the Minnesota Department of Public Safety for the Safe and Sober Communities Project; Resolution No. 2006-094, authorizing execution of agreement with the Minnesota Department of Natural Resources for 2006 Federal boating enforcement supplemental grant. Transportation and Physical Development Approval ofthe following actions: Resolution No. 2006-095, final payment for the Hinton Avenue/Tower Drive road construction project to Tower Asphalt, Inc.; Board workshop held to discuss speed limits in school zones. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. '. , . . . / . . . . " Summary of Proceedings Washington County Board of Commissioners July 18,2006 Present were Commissioners Dennis C. Hegberg, District 1; Gary Kriesel, District 3; Myra Peterson, District 4; and Dick Stafford, District 5, Commissioner Bill Pulkrabek, District 2, absent. Board Vice Chair Kriesel presided. Commissioner Reports - Comments - Questions The Commissioners reported on the following items: Commissioner Hegberg will testify in favor of New Scandia's incorporation on July 20; Commissioner Peterson reported on the Locate Meeting she attended where they took a firm stand and passed a resolution saying that it was not an acceptable solution to reduce the Central Corridor project and not have the terminus at the Union Depot; Commissioner Peterson asked for Board input for items to be included in the AMC legislative transportation funding package; Commissioner Kriesel presented a Commissioners' Citizens Award to Judy Mitchell for her outstanding services as President of the Minnesota VFW Ladies Auxiliary for the past year, Community Services Approval of the following actions: 2006-2007 subgrantee agreement with Human Services, Inc, to rehabilitate an existing property in order to create affordable rental housing for low-income individuals; Congratulations from Wayland Campbell, Director of the Minnesota Department of Health Child Support Enforcement Division to Washington County for achieving compliance in all review areas. Community Corrections/County Attorney Board workshop held to discuss the Drug Court model as a means of dealing with drug and alcohol addiction. Financial Services Approval of the following actions: Presentation of the Achievement for Excellence in Financial Reporting A ward for the Comprehensive Annual Financial Report for Fiscal year ended December 31, 2003; Presentation of the Comprehensive Annual Financial Report for Fiscal year ended December 31, 2005. General Administration Approval of the following actions: Appointment of Angela Montgomery Montez to the Community Corrections Advisory Board to a first term expiring December 31, 2008; Board correspondence was received and placed on file; " '\ , Workshop held to discuss issues and initiatives being considered by the Disabled Veteran's Rest Camp Board of Directors. Human Resources . Approval of a special project Office Support II (1 FTE) position. Information Technoloev Contract for temporary staffing services from TEKsystems, Inc. pulled from today' s agenda and will be addressed at next week's Board meeting. Public Health and Environment Approval of the following actions: Convert a special project Planner/Associate Planner to a regular status position. Amendment to extend a grant contract with the Minnesota Department of Public Safety, Division of Emergency Management for receipt of federal/state All Hazard Mitigation Planning Grant dollars for the development and maintenance of a Countywide All Hazard Mitigation Plan; Recycling grant agreement with the City of Cottage Grove for distribution of curbside recycling funds; Resolution No. 2006-099, authorization to amend the RamseylWashington Resource Recovery Service Agreement with NRG Energy, Inc. Transportation and Phvsical Development . Approval of the following actions: Resolution No. 2006-096, space lease amendment for the Department of Employment and Economic Development; Resolution No. 2006-097, final payment for 2006 road maintenance crack filling to Bergman Companies, Inc.; Amendment No. 14 to the Washington County/Anoka County Cooperative Agreement for CSAH 14/8 for consultant design services; Contract with Barr Engineering for design services on CSAH 6 in Lake Elmo; Resolution No. 2006-098, comments on the St. Croix River Crossing Supplemental Final Environmental Impact Statement. A complete text ofthe Official Proceedings ofthe Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. e 7/28/2006 WASHINGTON COUNTY BOARD OF COMMISSIONERS . Preview of Coming Attractions AUGUST 4-8 NACo Annual Conference - ChicaQo, IL AUGUST 8 Introduction of BudQet to the County Board Review major impacts on proposed budget. Assessment, Taxpayer Services and Elections and Recorder present their 2007 budget decision points. Workshop - BiQ Marine Park Reserve . AUGUST 15 Workshop - 2007 BudQet Transportation and Physical Development and Library present their 2007 budget decision points. AUGUST 22 Workshop - 2007 BudQet Community Services and Public Health and Environment present their 2007 budget decision points. AUGUST . Interview Applicants for Resident Commissioner on the HousinQ and Redevelopment Board Workshop - Metro Enerqy Task Force Activities "'. The County Board will conduct a workshop with staff from the department of Public Health and Environment to receive updates on the activities of the Metro Energy Task Force of which Washington County is a member. Topics to be included are cost and reliability of energy, nuclear power, fuel cell technology and other issues. . SEPTEMBER 5 Workshop - 2007 Budqet Criminal Justice group presents their 2007 budget decision points. Workshop - Metro Transit Survey on Train and Bus Ridership SEPTEMBER 12 Workshop - 2007 Budqet Hold 4:30 p.m. Open house followed by Board meeting to adopt preliminary levy. . SEPTEMBER 19 Aqenda - Set Truth-in-Taxation hearinq OCTOBER 3 Workshop - 2007 Budqet Housing and Redevelopment Authority following Board meeting. Aqenda - Draft CIP for Release for Community Review and Comment OCTOBER 10 Workshop - 2007 Budqet . Meet with Water Conservation District and Watershed Districts to review their budgets. . . . NOVEMBER 14 Aqenda - Set Public Hearinq for 5-year CIP. Issue Public Hearinq Notice for Adoption of 5- year CIP. DECEMBER 7 Aqenda - Truth-in-Taxation meetinq at 7:00 p.m. (Date set by statute - hearinq can be continued to December 19) DECEMBER 12 Aqenda - Adoption of 2007 budqet DECEMBER 19 Aqenda - Hold public hearinq to review comment on and to adopt the 5-year CIP. FUTURE Workshop - Meetinq with Metropolitan Council The County Board will meet with the Chairman and Executive Director of the Met Council to discuss issues of mutual interest and concern. BID OPENINGS August 1 Seasonal Materials - Transportation and Physical Development M:\USERS\ADM\PRRADDA \WP\AGENDA \Workshops\Preview,doc r Ht...:JL (.).../ v.l. llf/ltifLlllJb lJ,,:Lb DJ14..i':l4/ u:J \..; Stillwater Township Calendar Chail" Doriott August 3 Planning Commission 7:00 PM . August 7 Park Committee 7:00 PM August 10 Town Board Meeting 7:00 PM Augu st 24 Town Board Meeting 7:00 PM August 29 Filing Begins - Township Positions 9:00 AM Chair Hiniker September 6 Elt(;tion Judge Training, Test Ballet Counter 7 :00 PM September 7 Planning Conunission 7:00 PM September 11 Park Committee 7:00 PM September 12 Primary Election 7:00 AM - 8:00 PM September 12 Filing Ends 5: 00 PM September 14 Town Board Meeting 7:00 PM September 28 T own Board Meeting 7:00 PM Chair Biniker October 5 Planning Commission 7:00 PM October Park Committee (date to be determined) 7:00 PM October 12 Town Board Meeting 7:00 PM October 26 Town Board Meeting 7: 00 PM . Chair Johnson November 2 Planning Commission 7:00 PM November 7 Election Day 7:00 AM - 8:00 PM November 9 Town Board Meeting and Canvas of Election 7:00 PM November 13 Park Committee 7:00 PM November 23 Thanksgiving Holiday 7:00 PM Chair Johnson December 7 Planning Commission 7:00 PM December 11 Park Committee 7:00 PM December 14 Town Board Meeting 7:00 PM Town Board Supervisors may attend any or all of the above meetings. ~eptiBg5_are held In the town hall unless otherwise specified. lC ~ f/J;-iZe " at BanUi Clerk, Stillwater Township July 25. 2006 . .' .uly 27, 2006 STILLWATER TOWN BOARD MEETING Town Hall 7:00 P.M. PRESENT: Chairperson Jim Doriott, Supervisors Linda Countryman, Sheila-Marie Untiedt and Jim Hiniker. Also, Treasurer Gloria Sell, Engineer Paul Pearson and Planner Dick Thompson. 1. AGENDA - M/S/P Hiniker/Countryman moved to adopt the agenda as amended. (4 ayes) 2. MINUTES - M/S/P Countryman/Hiniker moved to adopt the amended 7/13/06 town board meeting minutes with the addition of (4)(B)1 sizes of buildings should be: 1. less than 5 acres 1,600 2. 5 to 8 acres 2,400 3.8to11acres 2,600 4. 11 to 14 acres 2,900 5. 14 to 17 acres 3,200 6. 17 to 20 acres 3,600 (4 ayes) .. TREASURER- a. A report was given. b. Claims were reviewed and checks #17808 - #17821 were approved for payment. 4. PLANNER- a. Pat Johnson has not met the conditions specified by the Washington County Conservation District regarding having horses on his property. He was invited to this meeting but did not appear. Neighbor Moriarty was present to express his aggravation with the situation. The planner will give Mr. Johnson notice that he must comply with the specified conditions or his permit will be revoked. b. Melissa Lewis is working with Tom Weber and his animal/pasture situation. c. Mr. Mullin has only two horses left on his property but there is an unfortunate smell coming from the area where the horses are kept. d. Supervisor Untiedt suggested that talking to realtors in the area about the problems of large animals on relatively small acreage would be helpful when buyers look for hobby farms. 5. ENGINEER- a. The engineer has looked into paving outfits for the township's current needs. . He is very supportive of Astech Company ($202,079.81). The specifications for paving will be discussed at the next meeting. ., ;~~ Stillwater Town Board Meeting - 7/27/06 Page Two b. Re: Bluffs On St. Croix - the engineer reported that the attorney will phone Mr. Matthews of Healthy Homes and tell him to bring escrow money to the August 10 town board meeting. . c. A revised Xcel permit for Victory Pass was signed. 6. MISCELLANEOUS- a. Linda Countryman mentioned the Silver Creek Project. It was suggested that she contact John Bower. b. The McKenzies can't agree on where the proposed trail will be placed on their property . c. Jim Hiniker mentioned that the Loe's have removed the offending end caps. d. M/S/P Untiedt/Hiniker moved to accept the Haines' bid of $375.00 for removing four dead trees in the township easements" (4 ayes) e. In looking at the emergency clause of the proposed peddlers license ordinance there needs to be a change in the wording from clerk to police chief before it is finalized. The police chief will talk to the attorney about it. 7. ADJOURNMENT - Meeting adjourned at 8:30 p.m. Clerk Chairperson . Approved . . , FYI . July 13, 2006 STILLWATER TOWN BOARD MEETING Town Hall 7:00 P.M. PRESENT: Chairperson Jim Doriott, Supervisors Linda Countryman, Sheila-Marie Untiedt, Jim Hiniker and David Johnson. Also, Treasurer Gloria Sell, Attorney Soren Mattick, Engineer Paul Pearson, Planner Dick Thompson and Chief Of Police Steve Nelson. 1. AGENDA - M/S/P Hiniker/Countryman moved to adopt the agenda as amended. (4 ayes) 2. MINUTES - M/S/P Hiniker/Countryman moved to approve the 6/22/06 town board meeting minutes as written. (4 ayes) David Johnson arrived. 3. TREASURER- a. A report was given. . b. Claims were reviewed and checks # 17780 - # 17807 were approved for payment. 4. ATTORNEY- a. Keefer's road easement has been signed and recorded: b. Otchipwe Trails Subdivision Road Paving Project - M/S/P Johnson/Hiniker moved to allow a reduction or a draw on the letter of credit to $14,000.00 with the balance of the $14,000.00 to be used to satisfy outstanding accounts owed to the township currently and the remainder to be held in escrow with the township or remain as a letter of credit with the present bank.' (5 ayes) c. M/S/P Johnson/Hiniker Based on the recommendation of the engineer, the Otchipwe Trails subdivision road paving project is accepted. (5 ayes) d. Loe's Endcaps - Another letter to the Loes about removing the endcaps was sent by the attorney 3 or 4 weeks ago. Jim Hiniker has offered to talk to the Loes again about removing the endcaps. e. Election Table Grant - M/S/P Untiedt/Countryman moved that the chair and clerk sign the contract for the election table grant. (5 ayes) 5. PLANNER- a. Zoning Ordinance - Accessory Buildings - 1. M/S/P Johnson/Untiedt moved approval of the zoning amendment . ordinance regarding accessory buildings/attached garages with the addition of: . Stillwater Town Board Meeting - 7/13/06 , Page Two 1. Change the square footage requirement in the Definition Section (Chapter 1, Section 2) for Accessory Buildings from 120 to 160 Square feet. _ 2. Delete Section 1.2 (2)(B)5 which states "Exterior design and colorW is similar to or coordinated with that of the principal building, or is of a traditional barn-like color." 3. Add onto Section 1.2(4)(A): "Structures defined in this section shall count towards the square footage referenced in Section 4(B) 1." 4. Change the table in Section 4(B)1 as follows: less than 5 acres: 1,600 maximum square feet; 5 to less than 8: 2,400 maximum square feet; 8 to less than 14: 2,900 maximum square feet; 14 to less than 20: 3,600 maximum square feet. (Johnson/Doriott ayes, Hiniker/Untiedt/Countryman nays, Motion Failed) 2. M/S/P Untiedt/Hiniker to approve the revised Accessory Structures/Attached Garages provisions with the following changes: 1. Change the square footage requirement in the Definition Section of the, Ordinance for Accessory Buildings from 120 to 160 Square feet. 2. Delete Section 1.2 (2)(B)5 which states "Exterior design and color is similar to or coordinated with that of the principal building, or is of a traditional barn-like color." 3. Add onto Section 1.2(4)(A) the following language: "Structures defined in this section shall count towards the square footage _ referenced in Section 4(B)1." _ (4 ayes, Johnson nay) b. Sather, Deschane Certificate Of Compliance - A run-in shed for horses was started on the Sather/Deschane property and red tagged by the building inspector. The couple was present to sort out the need for a certificate of compliance. M/S/P Hiniker/Johnson moved to allow a certificate of compliance for three run-in sheds on the Sather/Deschane property at 10745 Stonebridge Trail. Fees were received. (5 ayes) 6. CHIEF OF POLICE - a. There has been 70 burning permits issued so far this year. b. There has been another dog impound recently. c. M/S/P Untiedt/Hiniker moved to approve the renewal of Suzanne McMillan's residential kennel license for 2006-2008. (5 ayes) 7. PEDDLER AND TRANSIENT MERCHANT LICENSE - A new ordinance and an application form were given to the supervisors for their review and vote at the next meeting. 8. SPEED LIMIT - QUAIL AVENUE - Mark Rasmussen was present to request a speed limit reduction on Quail Avenue. The attorney says that the township can designate . .. Stillwater Town Board Meeting - 7/13/06 Page Three speeds on half mile sections. Mark will bring a list of residents on the road who are in favor of changing the speed limit to the next meeting. .' PARK REPORT - Many of the residents of Arcola Heights Subdivision who were at the last park meeting were present to continue voicing their concerns regarding any proposed changes to Arcola Heights Subdivision Park. Jim Doriott, who is the liaison to the park committee, invited those concerned to come to the next park meeting. 10. VICTORY PASS TREE SITUATION - Mark Rasmussen mentioned that there are trees missing from the Keefer property. Dick Thompson will look into the situation. There is a warranty on the tree screening. 11. BOOMSITE PARK - Nancy Deschane spoke about her frustration with the Boomsite Park closing. David Johnson reviewed the situation for her. 12. ENGINEER - a. Victory Pass Subdivision - M/S/P Johnson/Untiedt moved to approve Xcel putting in underground utilities for Victory Pass Subdivision. (5 ayes) Paul Pearson spoke about a beam guardrail along a road in Victory Pass Subdivision that he feels is dangerous, He will meet with the developer's engineer to review the situation. b. Silver Creek Plan - Linda Countryman is reviewing the plan. c. Watershed/Water Management Merger - David Johnson reported that the merger . is in full swing. 13. REMINDER - David Johnson will not attend the next 3 town board meetings as well as any park or planning commission meetings during that tim~. 14. ADJOURNMENT - Meeting adjourned at 10:35 p.m. Clerk Chairperson Approved . .. Diane Ward From: Sent: To: Subject: Pat Raddatz [Pat.Raddatz@co.washington.mn.us] Thursday, July 20, 2006 11 :55 AM Pat Raddatz Washington County Board Agenda - 7/25/06 . Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County Board Agenda July 25, 2006 * 9:00 a.m. 1. 9:00 - Roll Call Pledge of Allegiance 2. 9:00 - Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of 1 . Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. 3. 9: 1 0 - Consent Calendar 4. 9: 1 0 - Woodbury Land Trust * John Walker, President Presentation of Funds to Two Rivers Land Trust 5. 9: 15 - Public Hearing - Assessment, Taxpayer Services and Elections * Kevin Corbid, Director Request for Off-Sale Liquor License Meister's Bar & Grill, Scandia 6. 9:30 - Transportation and Physical Development * Don Theisen, Director A. 2006 Minnesota Parks and Recreation Association's Award of Excellence . 2 .. B. County Wheelage Tax on Registered Vehicles 7. 10:05 - General Administration * Jim Schug, Administrator A. Resolution of Appreciation for Cindy Koosmann, County Recorder .. Merging the Department of A TSE and County Recorder C. Appointment of County Recorder 8. 10:20 - Commissioner Reports * Comments * Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 9. Board Correspondence 10. 10:35 - Adjourn 11. 10:45 to 11:45 - Board Workshop with Public Health and Environment 3 . Update on Planning for a New Household Hazardous Waste Facility *********************************************************************************** Meeting Notices July 24 - Library Board 6:30 p.m., 8595 Central Park * Woodbury July 25 - Retirement Luncheon for Cindy Koosmann 12:00 p.m., Dock Cafe, 425 Nelson Street * Stillwater July 26 - Metro Mosquito Control Executive Committee 9:00 a.m., 2099 University Avenue West * St. Paul July 26 - Regional Solid Waste Coordinating Board 10:30 a.m., 2099 University Avenue West * St. Paul *********************************************************************************** Washington County Board of Commissioners Consent Calendar * July 25, 2006 Consent Calendar items are generally defined as items of routine business, not requiring discussion, .nd approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. 4 The following items are presented for Board approval/adoption: Administration A. Approval of the July 11, 2006 Board meeting minutes. Assessment, Taxpayer Services and Elections B. Approval of 2007 Assessment Fees to contract communities. Community Services C. Approval of subgrantee agreement with the Washington County Housing and Redevelopment Authority to replace two elevators and exterior siding at Raymie Johnson Estates, a senior housing complex in Oak Park Heights. Information Technology D. Approval of contract for temporary staffing services from TEKsystems, Inc. for the Information Technology Help Desk and the Sheriffs Office. Public Health and Environment 5 E. Approval to amend an agreement with Medica Health Plan's Medical Self-Insured Public Health Agency Participation agreement to extend the period from September 1, 2006 through August 31, 2008. Transportation and Physical Development F. Approval of contract with Aspen Equipment for an aerial lift and body in the amount of $37,493.99. Pat Raddatz, Administrative Assistant Washington County Phone: (651) 430-6014 e-mail: pat.raddatz@co.washington.mn.us 6 \~ . . . . STILLWATER TOWNSHIP July 27,2006 Chair: Doriott David Johnson will be absent Agenda: Adopt Minutes: Approve Minutes: Town Board Meeting July 13,2006 Treasurer: 1. Report 2. Claims And Checks 3. Escrow Update Attornev: 1. Will Not Be Present Planner: 1. Pat Johnson Horse Issue Enl!ineer: 1. Paving Bids Overlay Work 2. Revised Xcel Permit For Victory Pass People Portion: Clerk: 1. Committees: 1. . 2. Old Business: 1. New Business: 1. Adiourn: . Park Committee Planning Commission Silver Creek Project Idea And Stormwater Ponds In Subds. 7/2512006 Pat Bantli \ Diane Ward From: Sent: To: Subject: Pat Raddatz [Pat.Raddatz@co.washington.mn.us] Thursday, July 27, 2006 11 :22 AM Pat Raddatz Washington County Board Agenda - August 1, 2006 . Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County Board Agenda August 1, 2006 * 9:00 a.m. 1. 9:00 - Roll Call Pledge of Allegiance 2. 9:00 - Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of 1 . Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. 3. 9: 1 0 - Consent Calendar 4. 9: 10 - County Library * Patricia Conley, Director Library Participation in Metropolitan Library Services Agency Museum Pass Program 5. 9:25 - General Administration * Jim Schug, County Administrator Update on the County Booth at the County Fair 6. 9:40 - Commissioner Reports * Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee .. activities, make comments on matters of interest and information, or raise questions to the staff. ThiS 2 action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 7. Board Correspondence e. 9:55 - Adjourn 9. 10:00 to 10:20 - Board Workshop with Office of Administration Review Draft County Policy for Cost Participation Between Washington County and Other Agencies for the 800 MHZ Radio System *********************************************************************************** Reminder: No Board Meeting on August 29, 2006 * 5th Tuesday Meeting Notices August 1 - Finance Committee 10:30 a.m., Washington County Government Center August 2 - Metro Transitways Development Board 8:30 a.m., 125 Charles Avenue * St. Paul August 2 - Plat Commission 3 . 9:30 a.m., Washington County Government Center August 2 * Metropolitan Emergency Services Board Executive Commission 10:30 a.m., 2099 University Avenue West * St. Paul August 3 - Metropolitan Energy Task Force 1 :00 p.m., 125 Charles Avenue * St. Paul *********************************************************************************** Washington County Board of Commissioners Consent Calendar * August 1, 2006 Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. The following items are presented for Board approval/adoption: Assessment, Taxpayer Services and Elections A. Approval of new liquor license applications for Meister's Bar and Grill for the period of August 1, 2006 through March 31, 2007. .ommunity Services 4 B. Approval of the subgrantee agreements with Two Rivers Community Land Trust to acquire and rehabilitate a minimum of four homes to be sold to low-income individuals. C. Approval of resolution authorizing that contracts with providers who offer services for developmentally disabled clients be exempt from approval as to form by the County Attorney's office. . Recorder D. Approval of plat of Victory Pass located in Stillwater Township. Sheriffs Office E. Approval of agreement with the National Park Service United States Office of the Interior, for mutual aid assistance in responding to emergency law enforcement, emergency search and rescue and other cooperative assistance incidents in and near the S1. Croix National Scenic Riverway. F. Approval of agreement between the Joint and Cooperative Agreement relating to the use of Law Enforcement Personnel and the Equipment and the Investigation of Major Cases. Transportation and Physical Development G. Approval of resolution, award of bid for completion of dome restoration and window repairs/replacement at the Washington County Historic Courthouse to Parkos Construction, lowest 5 responsible bidder, in the amount of $127,800 conditioned upon execution of a contract as approved by law. Pat Raddatz, Administrative Assistant Washington County Phone: (651) 430-6014 e-mail: pa1.raddatz@co.washington.mn.us 6 . .