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Home My WebLink About2006-10-03 CC Packet CleeK- . AGENDA CITY OF STILLWATER CITY COUNCIL MEETING NO. 06-22 Council Chambers, 216 North Fourth Street October 3, 2006 REGULAR MEETING RECESSED MEETING 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Hearing relating to Emergency Abatement Order relating to 1167 Parkwood Lane 2. Washington County - Presentation of Campus Improvements STAFF REPORTS 1. Police Chief 2. Fire Chief 3. City Clerk 4. Director of Admin 5. Community Dev. Director 6. City Engineer/PWD 7. City Attorney 8. Finance Director Truth & Taxation Meeting Date 9. City Administrator 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL apPROVAL OF MINUTES - Possible approval of September 19, 2006 special and regular meeting minutes and September 29, 2006 special meeting minutes (9/29/06 minutes available Tuesday) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1 Presentation of retirement plaque - Ron Axdahl for 25 years of services 2 Heritage Preservation Commission Awards for best projects of 2006 OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. CONSENT AGENDA* 1. Resolution 2006-212, directing payment of bills 2. Resolution 2006-213, approving Health and Dental Insurance Premiums and City Contributions for 2006 3. Resolution 2006-214, authorizing execution of Grant Agreement with State Of Minnesota acting through the Commissioner of Public Safety, State Patrol Division for Operation Nightcap 4. Possible approval of special event - Neighborhood Block Party - October 21, 2006 - Chris Lottsfeldt 5. Possible approval of special event - Veterans Memorial Committee - November 11, 2006 6. Resolution 2006-215, appointment of additional election judges for 2006 General Election 7. Resolution 2006~216, approval of agreement for snow removal services 2005-2006 with Lehmicke Construction . 8. Resolution 2006-217, accepting work and ordering final payment for 2005 Street Improvement Project 9. Resolution 2006-218, approving security alarm system monitoring agreement 10. Resolution 2006-219, approving appointment of Shawn Sanders as City Engineer/Public Works Director PUBLIC HEARINGS 1. This is the date and time for a public hearing to consider the proposed assessments for the 2006 Sidewalk Project. Notices were mailed to affected property owners and published in the Stillwater . Gazette on September 15, 2006. (Resolution) 2. Case No. ZAT/06-04. This is the date and time for a public hearing to consider a request from City of Stillwater for a zoning text amendment to the CR, Cottage Residential District for driveway widths. A notice was mailed to affected property owners and was published in the Stillwater Gazette on September 22, 2006. (first reading of a zoning ordinance text amendment). UNFINISHED BUSINESS 1. (Case No. ZAM/06-45) Second reading of a zoning map amendment for the Brown's Creek Reserve development. Applicant is Tim Freeman of Folz, Freeman, Erickson, Inc. (Ordinance No. 979) 2. (Case No. ZAT/06-05) Second reading of a zoning ordinance text amendment for building height limits downtown. Applicant is the City of Stillwater (Ordinance No. 980) NEW BUSINESS 1. Appoint one "at large" representative for the City of Stillwater to serve on the Manning Avenue Project Design Review Committee 2. Possible adoption of resolution calling for a public hearing and authorizing the publication of a notice of hearing for the approval of the final layout and project report relating to the St. Croix River Bridge 3. Consideration of engineering proposals for Lake Management Plan (Resolution) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICA TIONS/REQUESTS COUNCIL REQUEST ITEMS . STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. . 2 . AGENDA CITY OF STILLWATER CITY COUNCIL MEETING NO. 06-22 Council Chambers, 216 North Fourth Street October 3, 2006 REGULAR MEETING RECESSED MEETING 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Hearing relating to Emergency Abatement Order relating to 1167 Parkwood Lane 2. Washington County - Presentation of Campus Improvements STAFF REPORTS 1. Police Chief 2. Fire Chief 3. City Clerk 4. Director of Admin 5. Community Dev. Director 6. City Engineer/PWD 7. City Attorney 8. Finance Director Truth & Taxation Meeting Date 9. City Administrator 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL ApPROVAL OF MINUTES - Possible approval of September 19, 2006 special and regular meeting minutes ~nd September 29,2006 special meeting minutes (9/29/06 minutes available Tuesday) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1 Presentation of retirement plaque - Ron Axdahl for 25 years of services 2 Heritage Preservation Commission Awards for best projects of 2006 OPEN FORUM . The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. CONSENT AGENDA* 1. Resolution 2006-212, directing payment of bills 2. Resolution 2006-213, approving Health and Dental Insurance Premiums and City Contributions for 2006 3. Resolution 2006-214, authorizing execution of Grant Agreement with State Of Minnesota acting through the Commissioner of Public Safety, State Patrol Division for Operation Nightcap 4. Possible approval of special event - Neighborhood Block Party - October 21, 2006 - Chris Lottsfeldt 5. Possible approval of special event - Veterans Memorial Committee - November 11, 2006 6. Resolution 2006-215, appointment of additional election judges for 2006 General Election 7. Resolution 2006-216, approval of agreement for snow removal services 2005-2006 with Lehmicke Construction 8. Resolution 2006-217, accepting work and ordering final payment for 2005 Street Improvement Project e PUBLIC HEARINGS 1. This is the date and time for a public hearing to consider the proposed assessments for the 2006 Sidewalk Project. Notices were mailed to affected property owners and published in the Stillwater . Gazette on September 15, 2006. (Resolution) 2. Case No. ZAT/06-04. This is the date and time for a public hearing to consider a request from City of Stillwater for a zoning text amendment to the CR, Cottage Residential District for driveway widths. A notice was mailed to affected property owners and was published in the Stillwater Gazette on September 22, 2006. (first reading of a zoning ordinance text amendment). UNFINISHED BUSINESS 1. (Case No. ZAM/06-45) Second reading of a zoning map amendment for the Brown's Creek Reserve development. Applicant is Tim Freeman of Folz, Freeman, Erickson, Inc. (Ordinance No. 979) 2. (Case No. ZAT/06-05) Second reading of a zoning ordinance text amendment for building height limits downtown. Applicant is the City of Stillwater (Ordinance No. 980) NEW BUSINESS 1. Appoint one "at large" representative for the City of Stillwater to serve on the Manning Avenue Project Design Review Committee 2. Possible adoption of resolution calling for a public hearing and authorizing the publication of a notice of hearing for the approval of the final layout and project report relating to the St. Croix River Bridge 3. Consideration of engineering proposals for Lake Management Plan (Resolution) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICA TIONS/REQUESTS COUNCIL REQUEST ITEMS . STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. e 2 <" . . . r illwater "~ ~ THE BIRTHPLACE OF MINNESOTA ~ NOTICE OF HEARING September 29, 2006 St. Croix Development Group, LLC 13481 60th Street N Oak Park Heights, MN 55082 NOTICE IS HEREBY GIVEN that the City Council of Stillwater will hold a hearing relating to an Emergency Abatement Order relating to property at 1167 Parkwood Lane, Stillwater, MN on Tuesday, October 3, 2006 at 4:30 p.m. at Stillwater City Hall, Council Chambers, 216 N. 4th Street, Stillwater, MN. If you have any questions, please contact Larry D. Hansen, City Administrator at 651- 430-8800. Diane F . Ward City Clerk Notice faxed on September 29,2006 CITY HALL: 216 NORTH FOURTH STREET . STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 · WEBSITE: www.cLstillwater.mn.us P ,A-~E GJAI:-b ~ r illwater ~ ~ THE BIRTHPLACE OF MINNESOTA ~ . EMERGENCY ABATEMENT ORDER To: St. Croix Development Group, LLC 13481 North 60th Street Oak Park Heights, MN 55082 Re: Property at 1167 Parkwood Lane, Stillwater, Minnesota NOTICE IS HEREBY given that a nuisance exists on your property at 1167 Parkwood Lane and a nuisance constitutes an immediate danger and hazard which, if riot immediately abated, will endanger the health and safety of the public. The nuisance was created when the old home was removed, however the basement remained and became a refuse dump. The debris must be removed in a lawful manner and any e holes on the property must be filled. The basement foundation must be removed and the hole filled up to ground level which will return it to a natural state. You have the right to appeal this order and have a public hearing before the city council. If you wish to appeal this order and request a public hearing before the city council you must submit a written request and that request must be received by the Stillwater City Clerk by 1 :00 p.m., Monday, October 2, 2006. You are hereby notified that immediate action must be undertaken by you to abate and correct this nuisance and that if abatement procedures are not undertaken nor a request for a public hearing filed with the clerk by 1 :00 p.m., Monday, October 2, 2006, the City will undertake this action to abate the nuisance and thereafter charge you for the costs of this action. This notice is given under the Emergency Abatement Procedures found in the Stillwater City . CITY HALL: 216 NORTH FOURTH STREET · STillWATER, MINNESOTA 550S2 PHONE: 651-430-aSOO . WEBSITE: www.cLstillwater.mn.us 14 , . . . Code and if no action is taken by you to abate the nuisance as above described, will result in the costs incurred by the City in abating this nuisance to be spread as a special assessment against your property. By order of the City Administrator, this 20 day of September, 2006. CITY OF STILLWATER La~~~ City Administrator j . . . Memo DATE: September 27, 2006 TO: FROM: RE: Revised Truth-in- Taxation Meeting Dates BACKGROUND We received word from the County that the dates (December 5,2006 for the initial hearing and December 12,2006 for the continuation hearing) approved by Council at the September 5,2006 City Council meeting for Truth-in- Taxation (T - N- T) are in conflict with the School District T-N-T hearing dates. Pursuant to State Statutes, City's T-N-T hearing dates can not conflict with other taxing jurisdictions T-N-T hearing dates, therefore, new dates had to be chosen. Because the County needed to have new dates as soon as possible, staff had to choose new dates. Attached is a calendar ofT-N-T hearing dates for the other taxing jurisdictions so you can see that we were very limited in our choices for hearing dates. Essentially, we were left with the options of Monday, Friday or Saturday. The new dates that were chosen by staff for the T -N- T hearing dates are as follows: Initial T-N-T Hearing Date: Monday, December 4, 2006 at 7:00 pm Continuation T-N-T Hearing Date: Monday, December 11, 2006 at 7:00 pm PLEASE MARK YOUR CALENDARS! POSSIBLE OPTION In order to avoid two City Council meetings in a row, December 4th and 5t\ the City Council has the option to reschedule the regular December 5th meeting date to December 4th. 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Vice Mayor Junker called the meeting to order at 4:30 p.m. Present: Councilmembers Harycki, Junker, and Milbrandt Absent: Council member Polehna and Mayor Kimble Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Interim Public Works Director Sanders Assistant Fire Chief Ballis City Clerk Ward OTHER BUSINESS Discussion on Community Survey Community Development Director Turnblad reviewed the proposed community survey that was prepared by staff and Readex. Council suggested that the Fire Station and Levee Wall should not be on the community survey. Council also suggested various changes to aid in the dissemination of data and clarify items to survey recipients. City Administrator Hansen stated that he has received a request for a handicap parking sign on Mulberry Street. Motion by Council member Milbrandt, seconded by Councilmember Harycki to approve the placement of the handicap parking sign on Mulberry on a trial basis until Spring. All in favor. City Administrator Hansen stated that he had received a bill from Lake Management Inc. for a portion of weed control on Lily Lake. He stated that a few years ago the City did pay part of the bill with the Lake Homeowners Association paying the rest, but that practice ended a few years ago. It was Council consensus that the bill not be paid. City Administrator Hansen informed the Council that Karen Kill, Browns Creek Watershed District has requested that the Council consider a workshop with the Brown Creek Watersh~d District Board and that they requested no other items be on the agenda during that workshop. Council directed staff to set up a workshop for November 21,2006 at 4:30 p.m. . Interim Public Works Director Sanders stated that the Browns Creek Watershed District approved a budget expenditure of $25,000 to help the City complete a Lake Management Study of McKusick Lake. , City Council Meeting - 06-20 September 19, 2006 City Attorney Magnuson stated that in order to obtain a permit from Brown's Creek Watershed District to proceed with the Munkelwitz Park Improvement Project a declaration is needed for a buffer that work is not allowed within 150 feet of the creek. Mr. Sanders stated that this would mean the location of the trail would have to be moved. Councilmember Milbrandt expressed concern on the Board's decision. . Motion by Councilmember Milbrandt, seconded by Councilmember Harycki that Interim Public Works Director Sanders contact the BCWD to get on their next agenda in October to appeal that decision. All in favor. Community Development Director Turnblad stated that he has only received one application for the at-large appointment for the County Road 15 Design Committee. Motion byCouncilmember Milbrandt, seconded by Council member Harycki to adjourn the special meeting at 5:50 p.m. All in favor. REGULAR MEETING 7:00 P.M. Mayor Kimble called the meeting to order at 7 p.m. Present: Councilmembers Harycki, Junker, Milbrandt and Mayor Kimble Absent: Councilmember Polehna . Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Interim Public Works Director Sanders Assistant Fire Chief Ballis Finance Director Harrison City Clerk Ward APPROVAL OF MINUTES Motion by Councilmember Milbrandt, seconded by Councilmember Junker to approve the September 5, 2006 regular and recessed minutes and September 13, 2006 special meeting minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Certificate of Appreciation for Paul Teske Mayor Kimble presented a certificate of appreciation to Paul Teske for his service to the City as a member of the Planning Commission from January 2001 to July 2006. Mr. Teske thanked the Council for the opportunity to serve as a Planning Commissioner. Motion by Councilmember Milbrandt, seconded by Council member Harycki to adopt the Certificate of Appreciation to Paul Teske for his service to the City as a member of the Planning Commission. All in favor. . Page 2 of 8 , City Council Meeting - 06-20 September 19, 2006 . OPEN FORUM There were no public comments. STAFF REPORTS Assistant Fire Chief Ballis thanked the neighboring fire departments who responded with manpower and divers to an incident that occurred on Sunday, Sept. 17. Mayor Kimble expressed his appreciation to all responders for the heroic efforts. Interim Public Works Director Sanders provided a brief update on the Boutwell Road project. He said that the project should be completed by about mid-November. CONSENT AGENDA* Motion by Council member Junker, seconded by Councilmember Milbrandt to approve the Consent Agenda. Ayes: Councilmembers Harycki, Junker, Milbrandt and Mayor Kimble Nays: None . Resolution 2006-202, directing payment of bills Possible approval of request for placement Fire Prevention Week Signs/Banners Resolution 2006-203, approving the Resolution to Adopt the Washington County All Hazard Mitigation Plan Resolution 2006-204, approving Minnesota Cities Storm Water Coalition Letter of Understanding PUBLIC HEARINGS Case No. ANN/ZAM/CPAl06-49. This is the date and time for a public hearinq to consider a request from Bruqqeman Properties for an annexation. zoninq map amendment and comprehensive plan amendment for the property located at 13210 75th Street and 13129 and 13199 Boutwell Road for a 45 lot sinqle family residential development on 18.3 acres in the AP. Aqricultural Preservation District and any variances related thereto. Notices were mailed to affected property owners and published in the Stillwater Gazette on September 8. 2006. Community Development Director Turnblad advised Council that Bruggeman Properties has requested that the Council open and close the public hearing as they have withdrawn the application at this time. City Attorney Magnuson said since the application has been withdrawn, the proper action by the Council would be to open and close the public hearing and deny the application without prejudice. Mayor Kimble opened the public hearing. No comments were received, and the hearing was closed. . Motion by Council member Harycki, seconded by Councilmember Milbrandt to deny the application without prejudice. Page 3 of 8 City Council Meeting - 06-20 September 19, 2006 Ayes: Council members Harycki, Junker, Milbrandt and Mayor Kimble Nays: None . Councilmember Milbrandt asked that the next time this application comes up notices of the hearing are mailed to residents of Northland Avenue in the Croixwood area. Case No. ANN/ZAM/CPAlPUD/SUB/06-45. This is the date and time for a public hearinq to consider a request from Tim Freeman; Folz, Freeman, Erickson, Inc. for an annexation, zoninq map amendment. comprehensive plan amendment. preliminary PUD and preliminary plat request for a 15 lot development on 9.5 acres (Brown's Creek Reserve) in the AP, Aqricultural Preservation District and any variances related thereto. Notices were mailed to affected property owners and published in the Stillwater Gazette on September 8, 2006. Community Development Director Turnblad noted the Council had approved the preliminary PUD for this development in June. He said the actions requested at this time are consistent with the already approved PUD and staff recommends adoption of the various related actions with 22 conditions of approval. Mayor Kimble opened the public hearing. No comments were received, and the hearing was closed. Council member Harycki said he thought approval would be inconsistent with the previous action on the Bruggeman request. Council member Milbrandt pointed out that. this request is more of an accommodation for the City to extend utilities to the Millbroo site. Councilmember Junker noted this has been before and approved by, the Joint Board, Planning Commission and Council and said this piece is crucial in order to get utilities to the Millbrook property. It was noted the utilities to serve Millbrook go through this property and this developer has agreed to oversize the trunk utilities. It also was noted that the MillbrooklPalmer property annexation could have been approved in 2003, according to the Orderly Annexation Agreement. Motion by Councilmember Junker, seconded by Councilmember Milbrandt to adopt Resolution 2006-205, a resolution approving a comprehensive plan land use map amendment changing the future land use for the plat known as Browns Creek Reserve from RR, Semi- Rural Residential to SFLL, Single-Family Large Lot Residential; Resolution 2006-206, a resolution approving the preliminary plat for a C3 Land Development Project Located on Neal Avenue at McKusick Road and Known as Browns Creek Reserve; Resolution 2006-207, a resolution annexing land to the City of Stillwater Pursuant to the Joint Resolution of the City and Town of Stillwater as to Orderly Annexation Dated August 16,1996 (Case No. ANN/06- 45); Resolution 2006-208, a resolution approving the development agreement for a C3 Land Development Project Located on McKusick Road and Neal Avenue and Known as Browns Creek Reserve (Case No. 06-45) and approved the first reading of Ordinance 979, an ordinance amending the Stillwater City Code Section 31-1, Subdivision 5 entitled Establishment Of Districts. Ayes: Councilmembers Harycki, Junker, Milbrandt and Mayor Kimble Nays: None . Page 4 of 8 City Council Meeting - 06-20 September 19, 2006 . Case No. ZAT/06-05. This is the date and time for a public hearinq to consider a request from City of Stillwater for a zoninq text amendment to the Downtown Heiqht Requlations. Notices were mailed to affected property owners and published in the Stillwater Gazette on September 8.2006. . Community Development Director Turnblad explained the proposed text amendment is to clarify some vagueness in the recently adopted Downtown Height Regulations. The amendment, recommended by the Planning Commission, adds the verbiage "whichever is less" (stories or feet) to the five different height districts. He said staff recommends that in the three-story height district, 37 feet be allowed as the maximum height in order to accommodate the traditional first-floor retail space typical of the historic downtown district. Mayor Kimble expressed a concern that 37 feet still would not allow construction of a three-story commercial structure, and he noted that building code changes might preclude future historic preservation efforts and eliminate any three-story buildings in the downtown district. Mr. Turnblad acknowledged that 37 feet is the bare minimum for providing an historic retail look with high ceilings on the first floor of a three-story building. Mayor Kimble noted the intent is to allow three stories and suggested providing some flexibility in the maximum allowable height in feet to accommodate building code requirements. Council member Harycki suggested the confusion is arising over stories versus height and suggested setting a maximum height, with no reference to the number of stories. Councilmember Harycki suggested sending this matter back to the Planning Commission and Heritage Preservation Commission to look at the issues related to stories versus height. Councilmember Harycki also noted there is some ambiguity in the infill ordinance related to the definition of "adjacent" building that might warrant additional discussion by the HPC and Planning Commission. Councilmember Harycki, seconded by Councilmember Milbrandt, moved to refer the matter back to the Planning Commission. Council member Milbrandt stated that the intent of the regulations was to limit height. Councilmember Junker pointed out that there have been many discussions and hearings regarding this matter by the Planning Commission and spoke against sending the matter back to that group. Mr. Junker said he thought it would be acceptable to the Planning Commission if the Council accepted staff's recommendation to change the maximum height to 37 feet in the three-story district. Councilmember Harycki withdrew his motion, and Councilmember Milbrandt withdrew his second. Mayor Kimble opened the public hearing. Vern Stefan, Mainstream Development, asked that it be publicly stated that the approvals for the Maple Island project precede any changes the Council might adopt. Mr. Stefan said he had a letter from Mr. Turnblad stating that the Maple Island permits are precedent to any text changes that might be made. City Attorney Magnuson said there is specific language in the City code that provides for the length of time a permit is in effect after it is granted that would preserve Mainstream Development's rights for at least that time; Mr. Magnuson said the Council could acknowledge the letter to provide some clarity if it so desired. No other comments were received, and the hearing was closed. . Motion by Councilmember Milbrandt, seconded by Councilmember Junker to approve the first reading of an ordinance amending Ordinance 969 to include the text amendment as recommended by the Community Development Director that the H District go to a maximum of 37 feet, three stories with 37 feet being the limit, and all the other districts staying the same, Page 5 of 8 City Council Meeting - 06-20 September 19, 2006 ., with the additional verbiage "whichever is less." Councilmember Harycki asked about the neeca to clarify the definition of "adjacent" building. Community Development Director Turnblad note. that this is just the first reading of the ordinance and staff could have clarifying language available for consideration at the second reading. Ayes: Councilmembers Har-ycki, Junker, Milbrandt and Mayor Kimble Nays: None This is the date and time for a public hearinq to consider the proposed assessments for the 2006 Street Improvement Project (Resolution) Interim Public Works Director Sanders reviewed the proposed assessments, $7586 per regular lot, $3793 per side improved for corner lots. School District 834's assessment, as proposed, would be $67.67 per front lineal foot. The proposed street light assessment is $277.50 per lot. The assessment period would be 10 years at an interest rate of 6 percent; there would be no cost if the assessment is paid by Nov. 15. Mayor Kimble opened the public hearing. No comments were received, and the hearing was closed. Motion by Council member Junker, seconded by Councilmember Milbrandt to adopt Resolution 2006-209, a resolution adopting assessment for 2006 Street Improvement Project (Project 2006-02, L.1. 369). . Ayes: Councilmembers Harycki, Junker, Milbrandt and Mayor Kimble Nays: None This is the date and time for a public hearinq to consider the proposed assessments for the 2nd & Nelson Storm Water Proiect Interim Public Works Director Sanders reviewed the proposed assessments for the 2nd and Nelson Storm Water Project. The proposal is to assess the cost to the contributing drainage district at a rate of 4.5 cents per square foot or $1960 per acre. He said the assessable area would result in assessment of $114,720, with the Storm Water Utility Fund contributing the remainder of the total project cost of $165,777.79. Gary Lammers, 113 E. Pine St., asked whether the assessment included the cost of street improvements as well as storm sewer and questioned why he should be assessed for a street he doesn't live on. Mr. Sanders explained that the storm sewer system had caused some street damage at Second and Nelson Alley, so the street repairs were done in conjunction with the storm water project. Mr. Lammers noted that they had purchased the property from a relative who had paid assessments for a previous storm sewer project and wondered how many times residents should be assessed. Richard Kilty, 118 W. Oak St., member of 8t. Michael's Church Finance Council, askea if St. Michael's Church would be bound by the assessment penalty if not paid by Nov. Page 6 of 8 . . . City Council Meeting - 06-20 September 19, 2006 15. City Attorney Magnuson noted it is not a penalty; it is the interest on the assessment for one full year. No other comments were received, and the hearing was closed. Motion by Councilmember Milbrandt, seconded by Councilmembers Harycki to adopt Resolution 2006-210, resolution adopting assessment for 2nd & Nelson Storm Sewer Project (Project 2006-08, L.1. 370) Ayes: Councilmembers Harycki, Junker, Milbrandt and Mayor Kimble Nays: None UNFINISHED BUSINESS NEW BUSINESS Possible approval of resolution callinq for hearinq for assessment for demolition and cleanup of qaraqe area. City Administrator Hansen said there was a situation where a garage was collapsing on itself, creating a potentially hazardous situation. The City started working with the property owner in April in an attempt to get the situation cleared up; after numerous extensions, Mr. Hansen said an emergency abatement order was issued in August. The property owner did not respond to the emergency abatement order so the City did the work, and now would like to assess the cost. Motion by Councilmember Milbrandt, seconded by Councilmember Junker to adopt Resolution 2006-211, resolution calling for hearing on demolition and cleanup of garage area. Ayes: Councilmembers Harycki, Junker, Milbrandt and Mayor Kimble Nays: None Mayor Kimble noted the passing of Ken Fixmer, long-time community resident and volunteer, and former Councilmember Gary Funke. ADJOURNMENT Motion by Council member Junker, seconded by Councilmember Harycki to adjourn at 8:27 p.m. All in favor. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk Page 7 of 8 City Council Meeting - 06-20 September 19, 2006 Resolution 2006-202, directing payment of bills Possible approval of request for placement Fire Prevention Week Signs/Banners Resolution 2006-203, approving the Resolution to Adopt the Washington County All Hazard Mitigation Plan Resolution 2006-204, approving Minnesota Cities Storm Water Coalition Letter of Understanding Resolution 2006-205, a resolution approving a comprehensive plan land use map amendment changing the future land use for the plat known as Browns Creek Reserve from RR, Semi-Rural Residential to SFLL, Single-Family Large Lot Residential Resolution 2006-206, a resolution approving the preliminary plat for a C3 Land Development Project Located on Neal Avenue at McKusick Road and Known as Browns Creek Reserve Resolution 2006-207, a resolution annexing land to the City of Stillwater Pursuant to the Joint Resolution of the City and Town of Stillwater as to Orderly Annexation Dated August 16, 1996 (Case No. ANN/06-45) Resolution 2006-208, a resolution approving the development agreement for a C3 Land Development Project Located on McKusick Road and Neal Avenue and Known as Browns Creek Reserve (Case No. 06-45) Resolution 2006-209, a resolution adopting assessment for 2006 Street Improvement Project (Project 2006-02, L.1. 369) Resolution 2006-210, resolution adopting assessment for 2nd & Nelson Storm Sewer Project (Project 2006-08, L.1. 370) Resolution 2006-211, resolution calling for hearing on demolition and cleanup of garage area . . e Page 8 of 8 . . - . CITY OF STILLWATER CITY COUNCIL MEETING NO. 06-21 September 29,2006 SPECIAL MEETING 4:30 P.M. Present: Councilmembers Harycki, Junker, and Milbrandt Absent: Council member Polehna and Mayor Kimble Staff present: City Administrator Hansen Director of Administration Knauss Reception for Council to meet with the Public Works Director/City Engineer applicants was held at the Dock Cafe, 425 Nelson Street E. Dave Junker, Vice Mayor ATTEST: Diane F. Ward, City Clerk , LIST OF BILLS _HIBIT" A" TO RESOLUTION #2006-212 1 0,000 lakes Chapter of ICC Membership 1 ST Line/leewes Ventures llC Action Rental Adolfson & Peterson Construction Air Down There Alert-all Corp. All Star Wireless American Payment Centers Aramark Arch Wireless Associated Bag Company Bailey Construction Bayport Police Department Berwald, Kathleen Braun Intertec Braun Pump & Controls Bro-Tex, Inc. C & T Hockey Inc. California Contractor Supplies Carquest Catco City of S1. Paul .rk, luann ~ca Cola Cole Papers Comcast Coordinated Business Systems Country Materials Corporation Cub Foods Cub Foods Earl F. Anderson, Inc. Ecolab Pest Falker, Kim Force America Frank Madden & Associates Fred's Tire Company Fuhr Trenching GCR Minneapolis Truck Tire Center Grand Prix Vending Greeder & Mondor Electric Co. Hasgtrom, Robert Heritage Printing, Inc. Hotsy Equipment of Minnesota J. H. larson Electric A3us, Deborah .ke Weed Harvesting league of Minnesota Cities Membership for 2007 Concession Supplies Concrete & Trailer, Liquid Propane library Stairs Dry Suit Fire Education Material Monthly Service/Maintenance Contract October - December Box Service Uniforms Pager Service Sanitizing Wipes Application 1 2006 Sidewalk Project 2006 Safe & Sober Before May Invoice Reimburse for Seminar Expenses Geotechnical Evaluation 2nd & 3rd Street Parking Ramp Lift Station Repairs Auto Maintenance Supplies Mark less Hockey Pucks Retro reflective Conspicuity Tape Equipment Repair Supplies Equipment Repair Supplies Asphalt Cleaning at Public Works Concession Supplies Janitorial Supplies Cable Maintenance Agreement Equipment Repair Supplies Concession Supplies Pop and Cookies for Fire Meeting Street Signs Professional Services Refund Summer Skating Camp Keyed Bolt Professional Services Tire Change Sewer Repair Tires Concession Supplies Life Station Repairs Refund of License Fee learn to Skate Flyers Equipment Repair Supplies Sewer Line Repairs Hearing Officer Service Harvesting McKusick & long lakes 2006 Issues in focus: land Use Seminar 50.00 153.00 122.48 49,554.85 137.39 200.00 1,136.90 78.00 200.89 31.74 49.76 35,503.88 936.00 50.55 3,534.00 5,033.16 68.16 1,146.00 131.80 196.99 192.03 276.37 190.00 432.50 23.71 68.33 252.30 537.83 142.18 40.60 708.34 346.13 175.00 662.16 63.00 74.05 1,546.28 303.40 176.00 1,492.00 83.30 1,344.51 254.38 343.05 1,000.32 15,160.00 50.00 EXHIBIT" A" TO RESOLUTION #2006-212 League of Minnesota Cities Legislative Associates Mac Queen Equipment Menards MN Department of Public Safety MN Office of Enterprise Technology MN State Fire Department Assoc. Newman Traffic Signs NFPA Northern Tool & Equipment Northwood Power Equipment Oak Park Heights Police Department Office Depot Office Max Peters, Gayle Plant Health Associates Quill Corporation Red Bud Supply, Inc. Red Horse Truck Body & Hoist LLC Roeller, Jennifer Rose Floral Royal Concrete Pipe, Inc. Shilts, Cindy Sprint PCS St. Croix Bicycle & Skate St. Croix Recreation Co. Stick Wizard Stillwater Gazette Stillwater Motors Streicher's T.A Schifsky & Sons Telemetry and Process Controls Twin City Filter Service United Refrigeration Valley Trophy Inc. Village Brass Wal Mart Washington Recorder Wet Technology Wolf, Beth Workwell Occupational Health Yocum Oil Zee Medical Service Zell Plumbing Insurance Deductible Professional Services Through 09/30/06 Equipment Repair Supplies General Supplies Title for Forfeiture Vehicle Wide Area Network Invoice August 2006 Usage Membership Traffic Signs Fire Education Materials Small Tools Blade 2006 Safe & Sober Before May Invoice Office Supplies Office Supplies Refund Park Deposit Professional Services Office Supplies Safety Equipment Balance Due on Public Works Truck Food for Health & Wellness Fair Plant Storm Sewer Repair Reimburse for Conference Expenses Cell Phone Bike Helmet Picnic Shelter at Schulenburg Park Repair Splices Publishing Equipment Repair Supplies Police Targets, Buttstock Shell Holder AC Fine Asphalt Lift Station Repairs Pleated Filters Equipment Repair Supplies Plaques Award Plaque General Supplies Recording of Planning Cases Concession Supplies Reimburse for Mileage to Seminar Medical Evaluations Fuel First Aid Supplies Install Repair Kit at City Hall Page 2 , 500.. 3,833.33 264.87 79.44 17.50 140.83 300.00 362.10 717.95 59.62 95.55 423.84 936.60 108.19 50.00 832.50 159.22 112.65 162.42 31.09 35.04 421.. 136. 625.31 53.24 12,806.63 934.00 1,237.60 33.43 172.30 312.12 1,655.00 173.83 450.55 176.87 346.39 192.18 192.00 735.03 34.71 169.00 2,167.90 123.06 154.. EXHIBIT" A" TO RESOLUTION #2006-212 aDENDUM TO BILLS Ancom Technical Center Aspen Mills Bjork, Joyce Board of Water Commissioners Bonestroo Brines Market Carquest Cole Papers Commissioner of Transportation Foremost Promotions Heritage Printing Insight Integra Johnson Controls Lake Superior College Magnuson Law Firm Matrix Communications Menards Metropolitan Council _lIer Excavating nnesota State Treasurer MN Boundary Adjustments Moore, Richard Napa Auto Newman Traffic Signs Northern Tool & Equipment Novak Parts Associates Inc. Postmaster Qwest Sherwin Williams Stillwater Fire Relief Stillwater Gazette Stillwater Lions Club Stillwater Motors Stork Twin City Testing Streicher's T. Mobile TA Schifsky Tasch, Jennifer Verizon .el Energy cum Oil Page 3 Radio repair Uniforms Refund double Sewer Payment September 2006 Water Access Charges/Meter Charges Professional Services Bag Lunches for Interviews Equipment Repair Supplies Janitorial Supplies Class Registration Fees Drug Free Stickers, Badges, Tattoos Business Cards Telephone Boiler Upgrade MN/DOT Technical Certification Program Professional Services through 09/29/06 Professional Services Equipment Repair Supplies September 2006 Service Availability Charges 2005 Street Project, Final Payment 3rd Quarter State Surcharge Boundary Adjustment Fees Professional Services through 09/29/06 Equipment Repair Supplies Traffic Signs Small Tools Remaining Balance on Parking Lot Structure Equipment Repair Supplies Newsletter postage Telephone Traffic Paint 2006 Fire State Aid Publications Dues Vehicle Repair Supplies Professional Services, Boutwell Road Phase III Uniforms Cell Phone Asphalt & Tack Oil Gentle Yoga Instructor for Health Fair Cell Phone Electricity & Natural Gas Fuel 121.78 256.49 174.50 1,881.00 22,471.58 38.79 384.94 8.51 150.00 628.22 67.57 224.32 915.39 43,787.00 150.00 11,303.43 170.00. 185.07 3,069.00 67,871.18 2,694.35 25.00 875.00 79.46 215.66 113.96 3,385.00 485.62 1,135.06 356.30 102.13 162,008.00 197.50 100.00 30.63 737.75 187.90 51.59 485.68 100.00 290.80 29,954.74 3,391.81 EXHIBIT" A" TO RESOLUTION #2006-212 Page 4 TOTAL Adopted by the City Council this 3rd Day of October, 2006 . 517,642.35 . e LIST OF BILLS .HIBIT" A" TO RESOLUTION #2006-212 1 0,000 Lakes Chapter of ICC Membership 1 ST Line/Leewes Ventures LLC Action Rental Adolfson & Peterson Construction Air Down There Alert-all Corp. All Star Wireless American Payment Centers Aramark Arch Wireless Associated Bag Company Bailey Construction Bayport Police Department Berwald, Kathleen Braun Intertec Braun Pump & Controls Bro-Tex, Inc. C & T Hockey Inc. California Contractor Supplies Carquest Catco City of St. Paul A3rk, Luann .ca Cola Cole Papers Comcast Coordinated Business Systems Country Materials Corporation Cub Foods Cub Foods Earl F. Anderson, Inc. Ecolab Pest Falker, Kim Force America Frank Madden & Associates Fred's Tire Company Fuhr Trenching GCR Minneapolis Truck Tire Center Grand Prix Vending Greeder & Mondor Electric Co. Hasgtrom, Robert Heritage Printing, Inc. Hotsy Equipment of Minnesota J. H. Larson Electric .us, Deborah ke Weed Harvesting League of Minnesota Cities Membership for 2007 Concession Supplies Concrete & Trailer, Liquid Propane Library Stairs Dry Suit Fire Education Material Monthly Service/Maintenance Contract October - December Box Service Uniforms Pager Service Sanitizing Wipes Application 1 2006 Sidewalk Project 2006 Safe & Sober Before May Invoice Reimburse for Seminar Expenses . Geotechnical Evaluation 2nd & 3rd Street Parking Ramp Lift Station Repairs Auto Maintenance Supplies Mark less Hockey Pucks Retro reflective Conspicuity Tape Equipment Repair Supplies Equipment Repair Supplies Asphalt Cleaning at Public Works Concession Supplies Janitorial Supplies Cable Maintenance Agreement Equipment Repair Supplies Concession Supplies Pop and Cookies for Fire Meeting Street Signs Professional Services Refund Summer Skating Camp Keyed Bolt Professional Services Tire Change Sewer Repair Tires Concession Supplies Life Station Repairs Refund of License Fee Learn to Skate Flyers Equipment Repair Supplies Sewer Line Repairs Hearing Officer Service Harvesting McKusick & Long Lakes 2006 Issues in focus: Land Use Seminar 50.00 153.00 122.48 49,554.85 137.39 200.00 1,136.90 78.00 200.89 31.74 49.76 35,503.88 936.00 50.55 3,534.00 5,033.16 68.16 1,146.00 131.80 196.99 192.03 276.37 190.00 432.50 23.71 68.33 252.30 537.83 142.18 40.60 708.34 346.13 175.00 662.16 63.00 74.05 1,546.28 303.40 176.00 1,492.00 83.30 1,344.51 254.38 343.05 1,000.32 15,160.00 50.00 EXHIBIT" A" TO RESOLUTION #2006-212 League of Minnesota Cities Legislative Associates Mac Queen Equipment Menards MN Department of Public Safety MN Office of Enterprise Technology MN State Fire Department Assoc. Newman Traffic Signs NFPA Northern Tool & Equipment Northwood Power Equipment Oak Park Heights Police Department Office Depot Office Max Peters, Gayle Plant Health Associates Quill Corporation Red Bud Supply, Inc. Red Horse Truck Body & Hoist LLC Roeller, Jennifer Rose Floral Royal Concrete Pipe, Inc. Shilts, Cindy Sprint PCS S1. Croix Bicycle & Skate St. Croix Recreation Co. Stick Wizard Stillwater Gazette Stillwater Motors Streicher's T.A Schifsky & Sons Telemetry and Process Controls Twin City Filter Service United Refrigeration Valley Trophy Inc. Village Brass Wal Mart Washington Recorder Wet Technology Wolf, Beth Workwell Occupational Health Yocum Oil Zee Medical Service Zell Plumbing Insurance Deductible Professional Services Through 09/30/06 Equipment Repair Supplies General Supplies Title for Forfeiture Vehicle Wide Area Network Invoice August 2006 Usage Membership Traffic Signs Fire Education Materials Small Tools Blade 2006 Safe & Sober Before May Invoice Office Supplies Office Supplies Refund Park Deposit Professional Services Office Supplies Safety Equipment Balance Due on Public Works Truck Food for Health & Wellness Fair Plant Storm Sewer Repair Reimburse for Conference Expenses Cell Phone Bike Helmet Picnic Shelter at Schulenburg Park Repair Splices Publishing Equipment Repair Supplies Police Targets, Buttstock Shell Holder AC Fine Asphalt Lift Station Repairs Pleated Filters Equipment Repair Supplies Plaques Award Plaque General Supplies Recording of Planning Cases Concession Supplies Reimburse for Mileage to Seminar Medical Evaluations Fuel First Aid Supplies Install Repair Kit at City Hall Page 2 500.. 3,833.33 264.87 79.44 17.50 140.83 300.00 362.10 717.95 59.62 95.55 423.84 936.60 108.19 50.00 832.50 159.22 112.65 162.42 31.09 35.04 421.. 136. 625.31 53.24 12,806.63 934.00 1,237.60 33.43 172.30 312.12 1,655.00 173.83 450.55 176.87 346.39 192.18 192.00 735.03 34.71 169.00 2,167.90 123.06 154. . . e Memo DATE: September 29, 2006 TO: Mayor and City Council Chantell Knauss ~ Director of Administration FROM: RE: 2007 Health and Dental Insurance Premiums and City Contribution Health Insurance Attached is a schedule of Current and Renewal Rates for the City of Stillwater's group health insurance for 2007. The Renewal Rates represent a 16.0% increase over the 2006 rates. The Labor Agreements for 2007 have not yet been settled. In the past, the City and employee have shared the increase in health insurance premium 50/50. This would result in a total City contribution of$717.82 toward dependent coverage, up $71.00 from $646.82 in 2006. Dental Insurance For the January 1 - December 31, 2007 Plan Year, the City (through its dental insurance alliance with other metro cities) will be in the second year of a 2-year contract with Delta Dental. The 2007 premiums reflect a maximum 0% rate increase. The 2007 premiums for the Delta Dental Fully Insured Plan are: Individual $34.90 Dependent $103.25 When the City moved to a group dental insurance plan from a voluntary plan in 2000, the City chose to contribute 100% of individual coverage in order to meet the 100% participation requirement of many group dental plans. The City should consider continuing to contribute $34.90 toward dental insurance coverage. Recommendation Staff recommends the City Council adopt the attached Resolution approving the Renewal Rates and City Contributions for Health and Dental Insurance for the 2007 Plan Year. TRIPLE GOLD FIRST DOLLAR 8/18/2006 10:23 AM Current Rates January 1, 2007 Renewal Rates for CITY OF STILLWATER CIOS6 . Renewal Rates Single $337.50 $368.50 Family Increase 16.0% $888.00 $970.00 Single $391.50 $427.50 Family $1,030.00 $1,125.00 . e . . . RESOLUTION NO. 2006 - 213 APPROVING HEALTH AND DENTAL INSURANCE PREMIUMS AND CITY CONTRIBUTION EFFECTIVE JANUARY 1,2007 BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the monthly premium increase for the City's group health and dental insurance scheduled to become effective January 1,2007, as listed below, is approved: HEALTH INSURANCE INDIVIDUAL DEPENDENT Triple Gold (Point of Service plan) Renewal: $391.50 $1,030.00 1 st Dollar (Traditional Fee for Service Plan) Renewal: $427.50 $1,125.00 DENTAL INSURANCE INDIVIDUAL $ 34.90 DEPENDENT $103.25 Delta Dental Renewal: BE IT FURTHER RESOLVED, that effective January I, 2007 the City shall contribute the following toward the City's group health insurance premiums for all benefits eligible employees: January 1 - December 31,2007 $717.82 per month BE IT FURTHER RESOLVED, that effective January 1,2007 the City shall contribute the following toward the City's group dental insurance premiums for all benefits eligible employees: January 1 - December 31, 2006 $34.90 per month The above City Contributions shall be pro-rated, in accordance with the appropriate labor contract and employment agreement, for those benefits eligible employees that receive pro-rated benefits. Adopted by the City Council this 3rd day of October 2006 Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . RESOLUTION NO. 2006-214 AUTHORIZING EXECUTION OF GRANT AGREEMENT WITH STATE OF MINNESOTA ACTING THROUGH THE COMMISSIONER OF PUBLIC SAFETY, STATE PATROL DIVISION FOR OPERATION NIGHTCAP BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the Stillwater Police Department enters into a Grant Agreement with the State of Minnesota, acting through the Commissioner of Public Safety, State Patrol Division for the project entitled Operation Nightcap for the year 2006. Larry Dauffenbach, Chief of Police, is hereby authorized to execute such agreements as are necessary to implement the project on behalf of the Stillwater Police Department. Adopted by Council this 3rd day of October 2006. . Jay Kimble, Mayor ATTEST: Larry D. Hansen, Acting City Clerk . STATE OF MINNESOTA GRANT CONTRACT . This grant contract is between the State of Minnesota, acting through its Commissioner of Public Safety, State Patrol Division, 444 Cedar Street Suite 130, St. Paul. MN 55101-5130 ("State") and City of Stillwater, Police Department, 216 NOrth 4th Street, Stillwater, MN 55082 ("Grantee"). Recitals 1 Under Minn. Stat. ~ 299A.01. Subd 2 (4) the State is empowered to enter into this grant contract. 2 Federal funds for this grant contract are provided from U.S. Department of Transportation's State and Community Highway Safety Program, Catalog of Federal Domestic Assistance (CFDA) Number 20.600. 3 The State is in need of coordinated impaired driving enforcement saturations and public information activities. 4 The Grantee represents that it is duly qualified and agrees to perform all services described in this grant contract to the satisfaction of the State. Grant Contract 1 Term of Grant Contract 1.1 Effective date: August 5, 2006, or the date the State obtains all required signatures under Minnesota Statutes Section 16C.05, subdivision 2, whichever is later. Once this grant contract is fully executed, the Grantee may claim reimbursement for expenditures incurred pursuant to Clause 4.2 of this grant contract. Reimbursements will only be made for those expenditures made according to the terms of this grant contract. 1.2 Expiration date: September 30, 2006, or until all obligations have been satisfactorily fulfilled, whichever occurs first. 1.3 Survival of Terms. The following clauses survive the expiration or cancellation ofthis grant contract: 8. Liability, 9. State Audits; 10. Government Data Practices; 12. Publicity and Endorsement; 13. Governing Law, JuriSdiction. and Venue; and 15. Data Disclosure. 2 Grantee's Duties The Grantee, who is not a state employee, will: Perform the duties and tasks specified in the Operation NightCAP Grant Program Duties, Exhibit A, which is attached and incorporated into this grant contract. Grantee will comply with the Single Audit Act Amendments of 1996 and Office of Management and Budget Circular A-133. Federal Audit Requirements is attached and incorporated and made part of this grant contract. See Exhibit B. 3 Time The Grantee must comply with all the time requirements described in this grant contract. In the performance of this grant contract, time is of the essence. 4 Consideration and Payment 4.1 Consideration. The State will pay for all services performed by the Grantee under this grant contract as follows: (1) Compensation. The Grantee will be reimbursed an amount not to exceed $800.00 for officer overtime rates, including fringe benefits, incurred in providing services pursuant to Clause 2 of this grant contract. Invoices for reimbursement must be submitted using the Operation NightCAP Invoice which is attached and incorporated into this grant contract. All invoices for reimbursement must be supported by written documentation including, but not limited to, the Officer Activity Reports which is attached and incorporated into this grant contract. (2) Travel Expenses. Reimbursement for travel and subsistence expenses actually and necessarily incurred by tha Grantee as a result of this grant contract will be paid in the same manner and in no greater amount than ,., provided in the current "Commissioner's Plan" promulgated by the commissioner of Employee Relations which is incorporated into this grant contract by reference. The Grantee will not be reimbursed for travel and MSP (01/06) . . . subsistence expenses incurred outside Minnesota unless it has received the State's prior written approval for out of state travel. Minnesota will be considered the home state for determining whether travel is out of state. No reimbursement shall be made for salary costs incurred in traveling to and from saturation events. (3) Matching Requirements. (If Applicable.) Grantee certifies that the following matching requirement, for the grant contract, will be met by the Grantee: $0,000.00. (4) TotalObligation. The total obligation of the State for all compensation and reimbursements to the Grantee under this grant contract will not exceed $800.00. 4.2 Payment (1) Invoices. The State will promptly pay the Grantee after the Grantee presents an itemized invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services. Invoices must be submitted timely and according to the following schedule: Itemized invoices will be submitted after each saturation event to the State's Authorized Representative. Final invoice must be received no later than thirty days of the expiration date of this grant contract. Expenditures for each state fiscal year of this grant contract must be for seryices performed within applicable state fiscal years. Every state fiscal year begins on July 1 and ends on June 30. (2) Federal funds. (Where applicable, ifblank this section does not apply) Payments under this grant contract will be made from federal funds obtained by the State through Title ~ CFDA number 20.600 of the State and Community Highway Safety Act of 1966. The Grantee is responsible for compliance with all federal requirements imposed on these funds and accepts full financial responsibility for any requirements imposed by the Grantee's failure to comply with federal requirements. 5 Conditions of Payment All services provided by the Grantee under this grant contract must be performed to the State's satisfaction, as determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. 6 Authorized Representative The State's Authorized Representative is Lt. Bruce Brynell, 100 Civic Center Parkway, Burnsville, MN 55337, (651)779-5913, or hislher successor, and has the responsibility to monitor the Grantee's performance and the authority to accept the services provided under this grant contract. Ifthe services are satisfactory, the State's Authorized Representative will certifY acceptance on each invoice submitted for payment. The Grantee's Authorized Representative is Captain Craig Peterson, 216 North 4th Street, Stillwater, MN 55082, (651)351-4910. If the Grantee's Authorized Representative changes at any time during this grant contract, the Grantee must immediately notifY the State. 7 Assignment, Amendments, Waiver, and Grant Contract Complete 7. 1 Assignment. The Grantee may neither assign nor transfer any rights or obligations under this grant contract without the prior consent of the State and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this grant contract, or their successors in office. 7.2Amendments. Any amendment to this grant contract must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original grant contract, or their successors in office. 7.3 Waiver. If the State fails to enforce any provision of this grant contract, that failure does not waive the provision or its right to enforce it. 7.4Grant Contract Complete. This grant contract contains all negotiations and agreements between the State and the Grantee. No other understanding regarding this grant contract, whether written or oral, may be used to MSP (01/06) 2 7.3 Waiver. If the State fails to enforce any provision of this grant contract, that failure does not waive the provision or its right to enforce it. 7.4Grant Contract Complete. This grant contract contains all negotiations and agreements between the State and the Grantee. No other understanding regarding this grant contract, whether written or oral, may be used to. bind either party. 8 Liability The Grantee must indemnifY, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney's fees incurred by the State, arising from the performance of this grant contract by the Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies the Grantee may have for the State's failure to fulfill its obligations under this grant contract. 9 State Audits Under Minn. Stat. 9 l6C.05, subd. 5, the Grantee's books, records, documents, and accounting procedures and practices relevant to this grant contract are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant contract. 10 Government Data Practices The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this grant contract. The civil remedies of Minn. Stat. 9 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State. If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notifY the State. The State will give the Grantee instructions concerning the release of the data to the requesting party before the data is released. 11 Workers' Compensation The Grantee certifies that it is in compliance with Minn. Stat. 9 176.181, subd. 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility. . 12 Publicity and Endorsement 12.1 Publicity. Any publicity regarding the subject matter of this grant contract must identifY the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this grant contract. 12.2 Endorsement. The Grantee must not claim that the State endorses its products or services. 13 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice-of-law provisions, governs this grant contract. Venue for all legal proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 14 Termination 14.I.Termination by the State. The State may cancel this grant contract at any time, with or without cause, upon 30 days' written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 14.2 Termination for Insufficient Funding. The State may immediately terminate this grant contract if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be . MSP (01106) 3 . continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Grantee will be entitled to payment, detennined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the grant contract is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the Grantee notice of the lack of funding within a reasonable time of the State receiving that notice. 15 Data Disclosure Under Minn. Stat. S 270.66, and other applicable law, the Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any, or pay other state liabilities. 1. ENCUMBRANCE VERIFICATION Individual certifies that fimds haw been encumbered as required by Minn. Stat. SS 16A.15 and 16C05. 3. STATE AGENCY By: Signed: (with delegated authority) Title: Date: Date: Grant Contract No. 2. GRANTEE Title: ~'1~ e~ Date: By: Title: Date: Distribution: DPSIF AS Grantee State's Authorized Representative . MSP (01/06) 4 Exhibit A Page 1 of 1 NightCAP Grant Program Grantee's Duties . 1 Coordinate alcohol saturations with the State's district authorized representative for saturation events to be held on August 5 & 6, 2006, providing up to sixteen hours of enforcement. 2 All law enforcement officers participating in this program must be Peace Officers Standards and Training Board (POST) licensed as provided by Minnesota law. 3 All law enforcement officers participating in this program must be Standardized Field Sobriety Testing (SFST) trained. Grantee must provide proof of training for each officer not currently qualified before such officer(s) will be allowed to participate in the program. 4 All law enforcement officers participating in this program should aggressively enforce traffic laws with an emphasis on impaired driving. 5 Grantee will provide a list of eligible law enforcement officers who may participate in this program with their overtime rate of pay, including fringe benefits, on "Personnel Roster". Reimbursement will be made only for hours that officers work on a day off or on a shift extension. 6 Grantee will review Officer Activity Reports and Activity Logs (samples attached) to verify work efficiency by those officers working the saturations; officers unwilling or unable to diligently pursue impaired drivers cannot be allowed to work subsequent saturation events and Grantee will work with the State's district authorized representative to replace such . officers with qualified officers. 7 Grantee will complete and submit all required paperwork following each saturation event including, but not limited to, Officer Activity Reports and Invoices to the State's district authorized representative within seven (7) working days following each saturation event. 8 Grantee will participate in public information and media efforts with the State's district authorized representative as a part of each saturation event. 9 Grantee shall provide for all operating costs including, but not limited to, maintenance and repairs of squad cars used in performance of this grant agreement and shall provide all necessary insurance for them. 10 Grantee's law enforcement officers, providing services under this grant agreement, are employees ofthe Grantee and not employees of the State or Federal government. 11 State's district authorized representative is Lt. Bruce Brynell at (651)779-5913. . (01/06) Exhibit S, page 1 of 2 FEDERAL AUD'iT REQUIREMENTS . 1. For subrecipients that are state or local Qovernments, non-profit orQanizations. or Indian tribes If the grantee expends. total federal assistance of $500,000 or more per year, the grantee agrees to obtain either a single audit or a program-specific audit made for the fiscal year in accordance with the terms of the Single Audit Act Amendments of 1996. ( Audits shall be made annually Unless the state or local govemment has, by January 1, 1987, a constitutional or statutory requirement for less frequent audits.. For those governments, the federal cognizant agency shall permit biennial audits, covering both years, if the govemment so requests. It shall also honor requests.for biennial audits by governments that have an administrative policy calling for audits less frequent than annual, but only audits prior to 1987 or administrative policies in place prior to January 1,1987. For subrecipients that are institutions of hiQher education or hospitals If the grantee expends total direct and indirect federal assistance of $500,000 or more per year, the grantee agrees to obtain a financial and compliance audit made in accordance with OMS Circular A-11 0 "Requirements for Grants and Agreements with Universities, Hospitals and Other Nonprofit Organizations" as applicable. The audit shall cOVer either the entire organization or all federal funds of the organization. . The audit must determine whether the subrecipient spent federal assistance funds in accordance with applicable laws and regulations. 2. The audit shall be made by an independent auditor. An independent auditor is a state or local government auditor or a public accountant who meets the independence standards specified in the General Accounting Office's ~Standards for Audit of Governmental Organizations, Programs, Activities, and Functions." 3. The audit report shall state that the audit was performed in accordance with the provisions of OMS Circular A-133 (or A-11 0 as applicable). The reporting requirements for audit reports shall be in accordance with the American Institute of Certified Public Accounts' (AICP A) audit guide, "Audits of State and Local Govemmental Units," issued in 1986. The federal government has approved the use of the audit guide. In addition to the audit report, the recipient shall provide comments on the findings and recommendations in the report, including a plan for corrective action taken or planned and comments on the status of corrective action taken on prior findings. If corrective action is not necessary, a statement describing the reason it is not should accompany the audit report. 4. The grantee agrees thatthe grantor, the Legislative Auditor, the State Auditor, and any independent auditor designated by the grantor shall have such access to grantee's records and financial statements as may be necessary for the grantor to comply with the Single Audit Act Amendments of 1996 and OMS Circular A-133. . 5. Grantees of federal financial assistance from subrecipients are also required to comply with the Single Audit Act and OMS Circular A-133~ (I 0/05) Exhibit C Operation NightCAP Personnel Roster OT FRINGE HOURLY HOURL Y BENEFIT OFFICER NAME BADGE # RATE RATE* RA TE** * Complete even if the same as Hourly Rate ** Fringe Benefit Rate Breakdown: % % % % % % % % % % . . . ." _County Assigned: OFFICER ACTIVITY REPORT Office I District! --- Bad Agency IJate Event' ra: yl.�':'r i•:ya"rr u,;a w Start Time End Ti►rie' Total Hbur's Worked . I x OfFicer' Time ' Codes Mileage_ Patrol Use 1.r-4 Total Number of Vehicles Stopped Total Number of citations Issued Total Number of People Arrested Arrests/ Type of V161*1417 ` 'Arri?s#s1' : Type of Violation Cltca$4(�f7v DWI Minor Consum tio--n Not k6ro Vehicle Forfeiture Weapons DAR/DAS/DAC Warrants Drugs No Wnsurance (Not Proof) Open Bottle . Total Designated Driver Contacts Operation NightCAP Invoice . Agency Name: Stillwater Police Department Agency Address: 216 North 4th Street Stillwater, MN 55082 SA TURA TION TOTAL OVERTIME TOTAL INVOICE FEDERAL FUNDS DATE(S): HOURS WORKED: AMOUNT: ALLOCATED: 08/05/06 $ $400.00 08/06/06 $ $400.00 $ $ $ $ TOTALS: I 1$ 1$800.00 . I . This block for State Use Only Vendor Number: 047505001-00 SFY: 07 Order Number: 5000-4914 Agency: P07 Fund: 300 Org: 5153 Appr: 536 Report Cat: METR APPROVAL SIGNATURES County or City Authorized Rep. Date District Authorized Rep. Date Federal Projects Director Date REMIT TO: Kammy Huneke Federal Projects Coordinator Minnesota State Patrol 444 Cedar Street - Suite 130 St. Paul MN 55101 Fax: 651/296-5937 . . RESOLUTION 2006-215 APPOINTING ADDITIONAL ELECTION JUDGES FOR THE 2006 GENERAL ELECTION AND FIXING COMPENSATION BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the following named persons, shall be appointed as additional Election Judges, subject to the attendance of a two hour training to be held on Tuesday, October 10, 2006 or any other times arranged by the City Clerk and eligible to serve at the General Election to be held on November 7, 2006 BE IT FURTHER RESOLVED, that the compensation to be paid to the regular Judges of Election be, and the same is hereby fixed at $8.75 per hour; and that the City will provide food to judges as part of their compensation. FIRST NAME LAST NAME ADDRESS Mary Baker 508 Edgewood Avenue Ginger Johnson 101 Olive Street E, Apt. 3 . David Mantel 2647 Greenmeadow Court Sharon Poskozim 2507 Croixwood Boulevard Cindy Tibbetts 1524 1 st Street N Dean Tibbetts 1524 1 st Street N Sandra Wolf Wood 220 Pineridge Lane Adopted by the Stillwater City Council this 3rd day of October, 2006. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . 09/27/2008 14:52 FAX 8512883715 CHILD INHKE ft2 [iJ 001/002 ZlSN..4tIJ~ 8t~~ Hfl'f 550ft TelepJaener 651436-11SfH'j F~: 65.1430-8809 . APPUGtT'.N I'6R SPECIAL EVENT All :4o....~s n .11". MUST b I f d - ,.! '-.',. . ,. ." <' .... u /.. , . IlfR" 0 app C1Iuon ecompe~ fju,. ."..'.'. ..." ...... ."'j, " ,."...j.'..... ~V(HJt IncompImP appIlcatJon:s will not be prrx;essed . . ~... t." ";" ,- \.,. ...._~ Daytime Phone q-Q-I-Ob EmaiJA~:__d~+s \e\~ ,;),^D4~" ~ \ .C o~ J\1 e l c;rl bw- W C,^\r\~ k-H-~~JT ~ rr; >: S~st rtJ1c..vct-tb stata Nl Vt Zi~_~}Og~ 6 ~/- J...6& -t.-r~q ~ AJte1mfte Humbet' c..e II ff. _ (; 5 1- J.J s - I ~ 2-0 Typa of Organization N'on-P'roftt \J FoT-Proflt Submittal Date: A PPU CA NT INFORMATION Organtzatlon Conta~t Person Address City EVENT INFORMA TIOH (Special Events involving th. u$. of City p,op.rty may 1fllquim PaTk f3.0atd O~ Parldt1g .l"?J1"1 Com~ Rwfew. Event. on Pt;vate Property may roquJrfJ F'lanning Commf:ssi>},; rc'.tfct-:) 1 (j ,t 00 r I Dateis) of Event / D- ~ l- 0 b Hours of Event 4,"00 P(Yl- ~ . (Sp&ClaJ events conducted sUer 10:00 p.m'l requIre CotmdJ ~ of. ~ It) ".. nolte ~ Y\ Ii' ~~~^ , purpose&DescrlptfOnofEv&1J~~ bey ~ b l~ f'~~ ... r Proposed Location of Event {be I .L- If l.owslf Park is to be specific) S. ~+~ s-t oe '- ~ . used: \ \ , } \ '\ (\ North LoweD Park or CY\ uV-cM ~ \ \ ~ ~ ,\ tk \rOJ- souttJ Lowen Park It Il (CIrcle which one or both) Type of Event Ne; ~ be);' ~ () cn::JA. pa. ~ Estimated number of P*Opte to attend 100 FoItowIng Infol'lTldon must be suppll~ (Put a cheek next to Item. p<<talnht;- to your .vent. If not applicable - Please put N!A In the sl'etce} Sellil"!~ Alcohol tJ.!. Tempor'Slry LIqIJOT L~S*S are ONt.. Y .vltllable to non-profif oTg6tmations . S25.00 per day Permit to C!l!lsu..>na ~ {!~r!ht1 (;~t.jJn:pl.lo!l af txnr, W1t1.$, Win4 t:OOl/N3. .nd h.rr.111q1J()1 Oil publJa ~ (pMbJ. S3!.Qc) fMi) .te Map (required) _(lItta~ to .pplFcftfon) I{ . f) Impact on p~r1(ing (required) &<.. _ o.eribe: Ave.. fe ". I~~ s-t j be. b ~ a~ ~ ,~,,~ ~ LOCATION:6512663715 RX TIME 09/27 '06 14:46 08/27/2008 1452 FAX 8512883715 CHILD INHKE n @ 002/002 Special Slgnaga ~ Describe: Letter of Approvat by Property Owner if on Pri~te Property {attach to application} Level of Promotion/Advertisement APPllcanlsl4""~ , Tents or Membrane Structures CookIng Operations Water Activities (RlverlLakes) EMS Needs Open Flame or Burning Operations Fireworks Stn~Bt Clo~ure Pollee OffIcer Needed Restrooms (Portable) LIve Entertainment . $ Ltt -. Y,t 1=otIoft :::3z I-- Propane V" Jeep fat frying /f- River Lake Name: EXiting Points other FIre Department StBndby _ EMT Standby Ambola"" Standby Describe What St:rMts: {R~ired ff .Icohol Is ~JnQ ftrveO on pubHc property and atrGndance Is 0 ver r, peepl. ()f H the dm~ .01 tIN Police ChHtf) . ContlJct Stillwater Police (~51. _ 4351-4900; to am,.. ffJf otIIefN (AppIkImt ~ pq ffN ,~~ -' Contaf;t Public Worlls 27~100) ~ Type of Music ~h~"wJ.. VV'-V";M':. ~~ AI 6~ . pca.~t..-'f IV ,J.J- ~ .U~ ._ " .. -._- ".""'- -,-- , : " T, . Community Development D Comments: CIty Administrator D City Clerk 0 Fire Chief D Poliee Chief 0 Public Works Olr'lf(;tor D Public Worits Superintendent 0 Parks Board Approval Required D Planning Comm. Appr. Required D City Council Approval Required D LOCATION: 6512663715 FEES (If applicable) Permrt to Consume: Temporary Liquor LIcense $25.00 per day Event Fee Depc9it $250.00 Other Fees: . TOTAL FEES RX TIME 09/27 '06 14:46 , I f I I I ilPPLlCIlTION FOR SPECIAL EVENT AI1 items on app/ic tion MUST be completed and received by the City 45 days prior to proposed : event I . Incomplete applications ~iII not be processed . SUbrittal Date: AmlCANT INFORM A ! Org,nlzatlon ; Co+ct Person ; Ad~"'SS i CIty! Da~m8 Phone i ~NT /NFORMAnON Co,pmlsslon Review. Da~(B) of Event ! I .pui p~ed Location of s~lfic) Ty~ of Event . e.Jmated number of athtnd ! Selhng Alcohol I Pe~lt to Consume %16 N..fa. Street S~ter~ nN 55082 TeJepJt&ne: 651-430-8800 FfU'1651-430-8309 N ~\ vLJ. mt ~v. ~WGol""&~&-6~ Emsll Address; Sk &1M. U2- @ t>~ - N S, N t I S\:\L..L-VJA-1~ V~ tJ\ ~~^l-- Type of <11J ~T N W ~ OrganIzation vp vi 14 lLR-N IU1IiAC ~x. \37 6r1\.t...Wk~ ~~cl-l1qL 'Y. Non-Profit For-Profit State M14 Zip .s:.)o f{~ Alternate Number 3 <: I - () I 0-0 peelal Events involving the use of City Property may require Parte Board or Parking ts on Private Property may require Planning Comml!l!lJon review) N \) v' i' ( Vo-O c.. Hours of Event II: c-o A M ( i f+t)..) P- \ (Special Events conducted tdter 10:00 p.m., requi,J Council approval of a variance to the no/!Ce ordinance) ) ent(be lJ~? 'iAC f-\JM.:.J/rnJ ~~A- 4,- If Lowell Pam Is to be used: North Lowell Park or South Lowell Park (Circle which one or both) "'l?~ ~k11 ~9-~ \~c Following Information must be supplied ext to Items pertaining to your event. If not applicable - Please put N/A In the space) ~ Tempontry Uquor LIcenses are ONLY five/fable to non-profit orgllnlzatloms . $26.00 per dfly 14.f-A- (for thR con$umptJon 01 bHl', lIIrln., wino coolers, and h.rd liquor on public properly (paries) . $36.00 iN) ~ (atWch to appl/cstJon) X Describe: ~v &\.-1 c...... ~~&- ~ (tQ;-o~ - A:r iv-i I\) Sl~ Map (required) Im~ct on Parking (req Ired) ! . LOCATION: (CONT/NUE ON BACK) RX TIME 09/26 '06 23:52 Speoial Slgnage I I 1L{-~ Describe: .~ L-1)-1 ~~ ~ Lett4r of Approval by Pr rty Owner If on Prtvate Pro~rty (attach to appll tlon) Te~ or Membrane Stru toms t:ljJ;s Size coojdng OperatJollA t:i/-fr Propane waltr ActJvlties (River ke.) ~ River Lake Nama: EM~ Needs Opep Flame or Burning O~tions Flreyrorkll Str.t Closure , POIIP. OffIcer Needed Res~ms (Portable) Uv~ Entertainment ~MT Standby Location Deep fat frying Ambulance Standby . Exiting Points Other Fire Department Standby Describe !fit What Streets: (Required" alcohol/s being served on public property and ~ttend8nee Is over 75 people or at the dIscretion of the PoI/ce Chief) - Contact Stillwater Pollee (651. l-i+A- 4351-4900) to arrange forot'flcer N/#s- (Appllcsnt to PIIY for restrooms - Contact PublIc Worlfs 27~100) ~ Type of Music ~ S Developrne t CI~ Administrator i CItY Clerk Fi~ Chief Pattee Chief Puijlic Works Director Pu~lie Works Super! Parks Board Approval R Platmlng Comm. Appr. R uired Cit)1 Council Approval R LOUH I mJ : OFFICE USE ONLY o o o D D D D D o D Comments: . FEES (If applicable) Penn It to Consume: Temporary Liquor License $25.00 per day EventF.. Deposit $250.00 Other Fees: TOTAL FEES RX TIME 09/26 '06 23:52 . 0S:S0 90. 90/60 3WIl X~ : NOI 1 tJJOl . ---\JM~~ ~ -;0.11 I~ ~ ~1I'l ~ /&-~ tnOng/ f1~1S JH ,Z + e. 4'tlm --L.{f~d 8JE?nb{; JOJ [3UjmOI/G' 8UjggOJ~ mau Y11m--9J8/\E?d p8 . . l~S a81HJ. ;;ft \ :JH ~ ----- ..- Q> ~ rn .... :JH . ?H ... .. ',,- " ~. ~ . '" ...... I ~ ~~ ' 'il 't If # . 4'.. '. ,. ~~~->iY~ ~ ~ - \ ~1 -? Mt71'i\f <t ~ ~ f\ ~/) I ~ "--z}--tJ <. <le\ ,..... - ,. \.. < 4' . Memorandum To: Mayor and City Council c,~ Shawn Sanders, Interim Public Works Director September 29,2006 From: Date: Subject: Approval of Proposal for Snow Removal Services at the St. Croix Valley Recreation Parking Lot DISCUSSION Attached is a proposal from Lehrnicke Construction, Inc. for the snow removal purposes for the St. Croix Valley Recreation Center parking lot. Lehrnicke Construction, Inc. has supplied snow removal services since the recreation center was completed. RECOMMENDATION . Staff recommends that Council approve Lehrnicke Construction, Inc proposal for snow removal services for the St. Croix Valley Recreation Center ACTION REQUIRED If Council concurs with staff recommendation, Council should pass a motion adopting a resolution approving an agreement for snow removal services. . ~ '. APPROVAL AGREEMENT FOR SNOW REMOVAL SERVICES 2006 - 2007 . WHEREAS, Lehmicke Construction Inc. has successfully provided snow removal services in the past, and agrees to provide snow removal services in accordance with the proposal and specs on file in the City Clerk's office; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: That the Mayor and the City Clerk are hereby authorized and directed to enter into a contract in the name of the City with the Lehmicke Construction Inc. for the plowing of said areas for the contract price aforesaid and in accordance with the proposal and specifications therefore. Motion passed by the Council this 3rd day of October 2006. Jay L. Kimble, Mayor Diane F . Ward, City Clerk . ATTEST: . . . Lehmicke Construction Inc. 13880 Lynch Road N . Hugo, MN 55038 651-351-7440 Estimate Date Estimate # 9/26/2006 2006-07 Fax 651-351-0744 Name\Address City of Stillwater Diane Ward, City Clerk 216 N 4th St Stillwater, MN 55082 Project Item Description Rate Total Snowplowing 863 Bobcat single axle truck loader w\5 yard bucket 0.00 0-4" Snow accumulation price 578.00 4-8" Snow accumulation price 743.00 8+" Snow accumulation price 880.00 Bobcat with 7' blade Unit price per hour-estimated time - 1 Hour 72.00 Bobcat with 5' bucket Unit price per hour-estimated time - 1 Hour 72.00 LEHMICKE CONSTRUCTION WILL NOT BE RESPONSIBLE FOR ANY SLIP OR FALL ACCIDENTS. PLEASE SIGN AND RETURN BY 10/20/06. Thank you for your business. Total $0.00 Signature . AGREEMENT FORM SNOW REMOVAL SERVICES 2006 - 2007 THIS AGREEMENT, made and entered into this 3rd day of October 2006, by and between Lehmicke Construction Inc., 13880 Lynch Road N, Hugo, MN 55038 party of the first part, and the City of Stillwater, a municipal corporation of Washington County, Minnesota, part of the second part: WITNESSETH: The party of the first part agrees to provide a Bobcat or equivalent with snowblower, bucket or angle blade for the purpose of sidewalk and trail snow removal and heavy equipment for snow removal on parking lots and upon notification by the City, the party of the first part agrees to perform snow removal services as specified in the proposal of the said party dated September 26, 2006, and in the snow removal specifications dated October 3, 2000, on file in the office ofthe City Clerk, and made a part hereof by reference the same as if set out here in full, for and in consideration of the sum of listed on the attached bid proposal. Payment to be made within thirty days after a legal claim therefore, is presented. IN WITNESS WHEREOF, the parties hereto have executed this agreement as ofthe day and year first above written and the same shall be equally binding upon each parties and their successors and assigns. LEHMICKE CONSTRUCTION INC BY In the presence of: CITY OF STILLWATER BY Mayor ATTEST: City Clerk . . . . . Met110randum To: Mayor and City Council From: Shawn Sanders, Interim Public Works Director Date: September 29,2006 Subject: 2005 Street hnprovement Project (project 2005-02) Acceptance of Work and Final Payment DISCUSSION The work on the above project has been completed. The contractor has submitted their application for payment and required information to allow for final payment. If Council accepts the work and authorizes final payment the one-year warranty will begin. RECOMMENDATION Staff recommends that Council accept the work and authorize final payment to Miller Excavating, Inc. in the amount of$67,871.18. . ACTION REQUIRED If Council concurs with staff recommendation, Council should pass a motion adopting Resolution No. 2006-_, ACCEPTING WORK AND ORDERING FINAL PAYMENT FOR 2005 STREET IMPROVEMENT (PROJECT 2005-02) . ACCEPTING WORK AND ORDERING FINAL PAYMENT FOR 2005 STREET IMPROVEMENT PROJECT (PROJECT 2005-02) WHEREAS, pursuant to a written contract signed between the City and Miller Excavating, Inc. for rehabilitation of streets (Project 2005-02) and their work has been completed with regard to the improvement in accordance with such contract, BE IT FURTHER RESOLVED: That the city clerk and mayor are hereby directed to issue a proper order for the final payment of$67,871.18 on such contract, taking Miller Excavating, Inc. receipt in full. Adopted by the Council, this 3rd day of October 2006. Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk . . . .. . MEMO TO: Mayor & Council FROM: City Administrator Hansen SUBJECT: City Hall Alarm Monitoring Services DATE: October 2,2006 Gentlemen: Attached is the contract renewal for GSSE, the firm that provides alarm monitoring services for City Hall. The contract amount remains the same at $60.88 per quarter, plus tax and is guaranteed to 2008. . RECOMMENDATION: I recommend that the contract be renewed. . GENERAL SECURITY SERVICES CORPORATION 9110 MEADOWVIEW ROAD MINNEAPOLIS, MINNESOTA 55425 Customer Name: CITY OF STILL WATER AGREEMENT 952-858-5000 (800) 284-2158 (952) 858-5051 FAX Date: September 28, 2006 , Billing Address: 216 NORTH 4TH STREET City: STILL WATER St.: MN Zip: 55082 Telephone: 651 430 8804 I. CUSTOMER agrees to purchase from General Security Services Corporation {"GSSC", the security alarm system identified on the attached Equipment List, including transmission boxes and wire connections, and excluding communication lines, necessary to transmit signals from the above installation location ("Premises") to GSSC's central station monitoring center (if applicable) (collectively, the "System") subject to all terms and conditions of this Agreement set forth herein (the "Agreement"). 2. Under the terms described berein, CUSTOMER agrees to pay GSSC tbe "unit price" for services listed on tbe included attacbment(s) as "recurring service.", per service rendered. Tbe "billing period' identities tbe frequency in wbich the payment sball be made. GSSC can provide one or more of tbe following services in relation to tbe System: Alarm Monitoring, Fire Alarm Monitoring, Opening and Closing Reports and/or Secure Monitoring. Tbe "recurring services" to actually be provided to tbe Premises under this Agreement are as set fortb on one or more attacbments wbicb are attacbed to tbis Agreement. 3. GSSC hereby agrees to provide subscriber alarm monitoring services for the alarm installed and operating in the Customer's Premises located at the address listed above. GSSC warrants that the System will be free from defects in material and workmanship for a period of one (1) year from the date of installation. GSSC will, during normal business hours of 8:00 a.m. through 5:00 p.m. Monday through Friday excluding holidays, at its discretion repair or replace any defective part of the System at no cost to CUSTOMER during the term of the warranty. Warranty services performed outside of such days and hours shall be subject to applicable hourly charges. It is further agreed that during the term of the warranty herein recited CUSTOMER shall not tamper with, disturb, damage, remove, adjust or interfere with the System or its operation nor permit anyone ("Improper Act"), other than GSSC's representatives to do the same, and if an Improper Act occurs, by any unauthorized person, tbe above warranty shall be of no force or effect and CUSTOMER agrees to pay GSSC all of the costs ofrepair or relocation arising from such Improper Act. 4. IfGSSC is providing monitoring service for the System, CUSTOMER shall provide GSSC with a list of persons who shall have the right to enter the Premises and may be called upon by GSSC for a key to enter the Premises. 5. INITIAL TERM OF AGREEMENT IS ONE YEAR Notwithstanding the term of this Agreement and subject to GSSC's right to terminate this Agreement as Pro.d herein, the initial term of this Agreement commences on the date the System is installed and becomes operative and thereafter until such time as either party upon 3 advance written notice advises the other party of its intent to terminate this Agreement at the end of the then current term. It is further agreed that after the expiratJ f the initial term of this Agreement, this Agreement shall automatically renew for successive periods of one year and GSSC may periodically adjust the charges due under this Agreement, if applicable. 6. In consideration of the goods and services provided by GSSC as described herein, CUSTOMER agrees to pay GSSC as follows: GSSC shall invoice CUSTOMER for the services rendered pursuant to this Agreement. If CUSTOMER contends that any such invoice is incorrect, CUSTOMER shall so notilY GSSC's accounting department, in writing, within fourteen (14) days after receipt of such invoice and specilY the reason for such contention. If CUSTOMER does not so notilY GSSC, CUSTOMER forever waives the right to further dispute such invoice and CUSTOMER agrees to the accuracy of such invoice. CUSTOMER shall pay such invoice within ten (10) days after the date of the invoice and GSSC's rights in and to such payments shall be absolute and unconditional and shall not be subject to any abatement, reduction, set-off, defense, counterclaim or recoupment for any reason, including, without limitation, any past, present or future claims which CUSTOMER may have against GSSC. If CUSTOMER fails to pay GSSC within ten (10) days after the date of such invoice, CUSTOMER agrees to pay GSSC interest at a rate wbich is equal to the greater of (i) the maximum rate allowed by applicable law; or (ii) one and one-half percent per month. CUSTOMER agrees to pay GSSC for all costs and expenses incurred by GSSC in collecting amounts owed by CUSTOMER under this Agreement, including reasonable pre-judgment and post-judgment attorneys' fees. 7. This Agreement hereby constitutes a security Agreement under the Uniform Commercial Code. CUSTOMER hereby grants GSSC a security interest in the System to secure CUSTOMER's payment for the System and monitoring charges under this Agreement and payment of any amount due under any other Agreement between CUSTOMER and GSSC. CUSTOMER agrees that GSSC may file a financing statement under the Uniform Commercial Code in order to perfect the security interest granted herein. If a Event of Default occurs as defined herein, CUSTOMER hereby consents and acknowledges that GSSC may exercise, in addition to the rights and remedies contained herein, all rights and remedies of a secured party under the Uniform Commercial Code or any other applicable law. ADDITIONAL TERMS AND CONDTlONS HEREOF CONTINUED ON REVERSE SIDE The CUSTOMER hereby acknowledges that CUSTOMER has read and understands this entire Agreement, including all terms and conditions. GENERAL SECURITY SERVICES CORPORATION CUSTOMER: . By:_ ~~ Date: September 27. 2006 By: X Print Name: Jackson Hall Date: Print Name: Title: Title: Vice President ,. 8. An Event of Default under this Agreement shall meiln that (i) a bankruptcy petition, whether voluntary or involuntary, is filed by or against CUSTOMER; (ii) CUSTOMER makes an assignment for the benefit of creditors; (iii) CUSTOMER fails to pay GSSC when due all amounts owed by CUSTOMER to GSSC under any Agreement between CUSTOMER and GSSC; (iv) CUSTOMER fails to perform any obligation under any Agreement between CUSTOMER and GSSC; (v) GSSC, in its sole judgment, deems itself insecure; and (vi) GSSC has responded to an excessive number of alarm responses in the sole discretion of GSSC If an Event of Default occurs, GSSC has the right to exercise anyone or more of the following remedies: (a) to declare the entire unpaid amounts owed to GSSC under this Agreement and/or .ny other Agreement between CUSTOMER and GSSC immediately due and payable; (b) to sue CUSTOMER to recover all unpaid amounts owed to GSSC by USTOMER under this Agreement and/or any other Agreement between GSSC and CUSTOMER; (c) after reasonable notice to CUSTOMER, to take immediate possession of the System, or any part thereof without a court order or other process of law; (d) to immediately terminate this Agreement or any other Agreement between CUSTOMER and GSSC; and (e) to pursue any other lawful remedy available to GSSC 9. If any authority having jurisdiction or CUSTOMER shall require or make necessary any changes to the System as per this Agreement, CUSTOMER agrees to pay for such changes and immediately notifY GSSC of such changes. All such changes to the System, of any kind, shall be subject to the security interest granted herein by CUSTOMER to GSSC CUSTOMER also agrees to obtain and pay any city, state or federal taxes, fees or permit charges now in force or hereinafter relating to the System. 10. Prior to installation of the System, CUSTOMER shall obtain the consent of the owner of the above installation address and of any other affected occupants. By signing this Agreement, CUSTOMER warrants that all of the necessary consents to the installation and operation of the System, including necessary work such as drilling holes, driving nails and making attachments have been obtained by CUSTOMER. NOTE: The NEC (National Electrical Code) as Adopted by the State of Minnesota requires that abandoned cable be removed from a building or tagged at both ends for future use. Removal of any abandoned cable is the responsibility of the owner of the Premises/tenant unless specified otherwise on this Agreement. Any such removal of abandoned cable required by the governmental authority having jurisdiction over the Premises is the sole responsibility of the owner of the Premises/tenant to contract with a qualified contractor. II. CUSTOMER AGREES AND ACKNOWLEDGES THAT (i) GSSC IS NOT AN INSURER; (ii) CUSTOMER ASSUMES ALL RISK FOR LOSS OR DAMAGE TO ITS PREMISES AND THE CONTENTS THEREIN; (iii) GSSC HAS MADE NO REPRESENTATIONS OR WARRANTIES, NOR HAS CUSTOMER RELIED ON ANY REPRESENTATIONS OR WARRANTIES, EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN; (iv) THE SYSTEM MAY BE COMPROMISED OR CIRCUMVENTED; (v) THE SYSTEM WlLL NOT PREVENT ANY LOSS BY THEFT, BURGLARY, FIRE OR OTHERWlSE; AND (vi) TIlE SYSTEM WlLL NOT IN ALL CASES PROVIDE THE PROTECTION FOR WHICHU IS INSTALLED OR INTENDED. 12. Charges for services provided under this Agreement are based solely upon the value of the services provided and are not related to the value of CUSTOMER'S Premises. The amounts payable by CUSTOMER hereunder are not sufficient to warrant GSSC assuming any risk of damages due to GSSC's actions or inactions. GSSC shall not be liable to CUSTOMER or to any other person or entity, for any loss or damage to persons or property, or for any other damages or liabilities of any kind or nature whatsoever, whether direct, incidental or consequential resulting from the delay or failure of the System to operate properly, or in any manner resulting from the condition, installation, operation, service, monitoring or use of the System. 13. GSSC shall not be liable for damages arising from either delays in installation or interruption of service due to fire, theft, flood, strikes, civil disturbance, terrorism, war or any other cause beyond the control of GSSC. CUSTOMER shall pay the cost of repairing or replacing the System by reason of damages or loss arising from burglary, fire or any other cause. CUSTOMER is responsible for periodically testing the System to ensure that it is properly operating. Although GSSC recommends monthly testing, GSSC is not responsible for such testing. 14. Since it is impractical and extremely difficult to fix actual damages which may arise due to the faulty operation of the System or failure of monitoring services provided, if, notwithstanding the above provisions, there should arise any liability on the part of GSSC, such liability shall be limited to $250.00. This sum shall be complete and exclusive and shall be paid and received as liquidated damages and not as a penalty. iAXCEPT AS IS SPECIFICALLY PROVIDED HEREIN, GSSC MAKES NO EXPRESS OR IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR WJ.Ny PARTICULAR PURPOSE, AS TO ANY MATIER WHATSOEVER, INCLUDING, WlTHOUT LIMITATION, THAT THE SYSTEM OR MONITORING SERVICES PROVIDED MAY NOT BE COMPROMISED, THE QUALITY OF MATERIAL OR WORKMANSHIP OF THE SYSTEM OR ITS CONFORMITY WlTH ANY SPECIFICATIONS OR PURCHASE ORDERS. NO DEFECT OR UNFITNESS OF THE EQUlPMENT CLAlMED BY CUSTOMER SHALL RELIEVE CUSTOMER OF THE OBLIGATIONS UNDER THIS AGREEMENT CUSTOMER ACCEPTS THE SYSTEM "AS IS" AND "WlTH ALL FAULTS." 16. CUSTOMER will keep the System at the Premises and will throughout the initial term of this Agreement and any extension, renewal or additional term hereof maintain the System in good repair, condition and working order and will make all payments required hereunder when due notwithstanding that the System or any part thereof is for any reason not in such condition and working order. 17. CUSTOMER agrees to and shall defend and indemnifY GSSC, its shareholders, directors, officers, employees and agents, from and against all demands, lawsuits, losses, costs and expenses including reasonable pre-judgment and post-judgment attorneys' fees arising out of, connected with or resulting from liability relating to the System or alleged to be caused by CUSTOMER's or GSSC's action or inaction. 18. This Agreement is not assignable by CUSTOMER except upon the written consent of GSSC, which shall be in GSSC's sole discretion. This Agreement or any portion thereof is assignable by GSSC in its sole discretion. GSSC may, in its sole discretion, subcontract for the provision of services under this Agreement. CUSTOMER acknowledges and agrees that the provisions of this Agreement inure to the benefit of and are applicable to any assignee of GSSC or to any subcontractor engaged by GSSC to provide any service set forth herein to CUSTOMER, and bind CUSTOMER to any such assignee and/or subcontractor with the same force and effect as they bind CUSTOMER to GSSC. 19. The services provided by GSSC hereunder are solely for the benefit of CUSTOMER and neither this Agreement nor the services rendered hereunder confer any rights to any other party as a third party beneficiary or otherwise. No claim or counterclaim against GSSC shall be commenced by CUSTOMER, its employees, officers, owners, successors, assigns or insurers unless such action is commenced within one year from the date such claim accrues. It is agreed and understood by the parties that this Agreement constitutes the entire Agreement between the parties and there are no verbal understandings changing or modifYing any of the terms of this Agreement. This Agreement may not be changed, modified or varied except in writing and signed by an authorized representative of GSSC. This Agreement shall be governed and interpreted in accordance with the laws of the State of Minnesota and any and all claims relating to this Agreement shall be brought in the state or federal courts located in the State of Minnesota and all parties to this Agreement hereby consent to the exclusive jurisdiction of such courts. Should any part or provision of this Agreement be illegal or in conflict with any law, the validity of the remaining portions or provisions shall not be affected thereby. Further, if any provision of this Agreement is determined to be overbroad as written, that provision should be considered to be amended to narrow its application to the extent necessary to make the provision enforceable according to applicable law and enforced as amended. If this is a subcontract for monitoring services, GSSC will not commence monitoring until CUSTOMER (contractor) provides GSSC with a signed release from the end user in a form acceptable to GSSC. 20. Notwithstanding anything contained herein to the contrary, (a) upon receipt of a signal from the System ("Listed Code") and prior to telephoning proper authorities, GSSC may, in its sole and absolute discretion and without any liability, contact or attempt to contact the Premises or other telephone numbers or electronic mail addresses provided by you in writing as frequently as GSSC deems appropriate to verifY the necessity to report the receipt of a Listed Code to proper authorities, and (b) upon the .ceiPt of an abort code or oral advice to disregard the receipt of the Listed Code, GSSC may, in its sole and absolute discretion and without any liability, refrain from ntacting proper authorities or advise proper authorities of receipt of an abort code or oral advice to disregard the receipt of th~ Listed Code.. GSS.~'s efforts to n~tifY proper authontles shall be satisfied by advice by telephone to any person answering the telephone at the telephone number(s) prOVIded to GSSC ID wntmg or by leavmg a message with a telephone answering service or any mechanical, electrical, electronic or other technology permitting the recordation of voice or data communications. ::JENERAL SECURITY SERVICES CORPORA nON H 10 MEADOWVIEW ROAD \1INNEAPOLIS, MINNESOTA 55425 952-858-5000 (800) 284-2158 (952) 858-505 I FAX ATTACHMENT . Customer Name: CITY OF STILLWATER Date: September 27, 2006 Service Address: 216 NORTH 4TH STREET STILLWATER,MN 55082 Recurring Service I Unit Price I Period o\larm System Monitoring $ 60.88 Qtr . GENERAL SECURITY SERVICES CORPORA nON CUSTOMER: . By: _ ~~-v Initial: X , . . . RESOLUTION 2006-218 APPROVING SECURITY ALARM SYSTEM MONITORING AGREEMENT BE IT RESOLVED by the City Council of Stillwater, MN that the agreement for security alarm system monitoring between the City of Stillwater and General Security Services Corporation, as on file with the City Clerk, is hereby approved and authorizes the Mayor to sign said agreement. Adopted by the Stillwater City Council this 3rd day of October, 2006. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . . . RESOLUTION 2006-219 APPROVING APPOINTMENT OF SHAWN SANDERS AS CITY ENGINEER/PUBLIC WORKS DIRECTOR BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that Shawn Sanders is hereby conditionally appointed City Engineer/Public Works Director from and after April 7, 2006 for a probationary period of twelve (12) months. Other than those items outlined below, Shawn Sanders' employment as the City Engineer/Public Works Director are subject to the terms of the collective bargaining agreement between the City of Stillwater and the MN Teamsters Public and Law Enforcement Employee's Union, Local No. 320, representing the Stillwater Manager's Association and any other applicable City policies, including but not limited to the Personnel Policy. Compensation Compensation will be at the rate of $80,592 per year (Entry Step) for 2006, in accordance with the 2004-2006 labor agreement. Auto Allowance An auto allowance of $250 per month for the use of a personal vehicle for work purposes. Approved this 3rd day of October 2006. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk I' .; . . . MEMORANDUM TO: Mayor and City Council Shawn Sanders, Interim~blic Works Director FROM: DATE: September 28, 2006 SUBJECT: 2006 Sidewalk Rehabilitation Project Assessment Hearing and Adoption of Assessment Roll Project 2006-05, L.I. 371 DISCUSSION: The work for the 2006 Sidewalk Rehabilitation Project has begun and will be finished by the end of October. Assessments for this project were based on the contract amount and estimating the administration and engineering costs. The estimate total cost of the project amounts to $91,598.34. For this project there were 62 properties affected with approximately 10,200 square feet of sidewalk. It has been the policy to assess one-half of the cost of sidewalk improvements to the property owners. The assessment amount for this year's project is $39,435.69 or $3.86 per square foot of sidewalk replaced. The assessment period would be for 10 years at an interest rate of six percent. To date, we have not received any appeals to the assessment. RECOMMENDATION: Staff recommends that Council hold the assessment hearing and adopt the attached assessment roll for the 2006 Sidewalk Rehabilitation Project. ACTION REQUIRED: If Council concurs with the staff recommendation, they should conduct the public hearing and pass a motion adopting Resolution No. 2006-_, RESOLUTION ADOPTING ASSESSMENT FOR 2006 SIDEWALK REHABILITATION PROJECT (PROJECT 2006-05, L.I. 371) " . RESOLUTION ADOPTING ASSESSMENT FOR 2006 SIDEWALK REHABILITATION PROJECT (PROJECT 2006-05, L.I. 371) WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and passed upon all objections to the proposed assessment 2006 Sidewalk Rehabilitation Project for the following properties. . 214 W Elm St; 921 N 5th St; 703 W Maple St; 920 N Everett St; 502 W Elm St; 422 W Elm St; 915 N Everett St; 919 N Everett St; 905 W Mulberry St; 210 N Greeley St; 202 N Greeley St; 817 W Mulberry St; 211 N Greeley St; 126 N Greeley St; 112 N Greeley St; 121 N Greeley St; 917 W Pine St; 824 S Greeley St; 1504 S Greeley St; 1410 S Greeley St; 1850 S Greeley St; 623 W Olive St; 304 S Holcombe St; 321 W Olive St; 303 W Olive St; 306 W Olive St; 724 N Martha St; 623 W Oak St; 413 Martha St; 620 W Pine St; 115 N 4th St; 3378 Heritage Ct; 302 S 6th St; 114 W Olive St; 1100 N 4th St; 610 W Wilkins St; 623 W Wilkins St; 1101 N 2nd St; 1024 N 1st St; 1112 W Myrtle St; 1202 W Myrtle St; 1216 W Myrtle St; 1222 W Myrtle St; 1306 W Myrtle St; 117 Birchwood Dr; 111 S Brick St; 1217 W Myrtle St; 1215 W Myrtle St; 1213 W Myrtle St; 1207 W Myrtle St; 1205 W Myrtle St; 109 S Center St; 1115 W Myrtle St; 102 S Sherburne St; 104 N Sherburne St; 1018 W Myrtle St; 1013 W Myrtle St; 919 W Churchill St; 911 W Churchill; 623 S 4th St; 628 S 3rd St; and 216 W Myrtle St., and; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. Such proposed assessments, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January 2007, and shall bear interest at the rate of six percent per annum from the date of the adoption of this assessment resolutions. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2006. To each subsequent installment when due shall be added interest for one year on all unpaid installments. . 3. Property owners may at anytime prior to certification of the assessment to the county auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City of Stillwater Treasurer. NO INTEREST WILL BE CHARGED IF THE ENTIRE ASSESSMENT IS PAID BY NOVEMBER 15, 2006. If the assessment is not paid by November 15, 2006, accrued interest from the date of the adoption of the assessment roll through December 31, 2007 will be added with the first installment due in 2007. If payment is not received by November 15, 2006, the amount listed above will be collected over a lO-year period with interest added at 6% per year on the unpaid balance. The yearly installments will be collected with the property taxes that are paid to Washington County. You may at anytime thereafter, prior to November 15th of any year, pay the remaining principal balance (in whole or part) to the City of Stillwater. 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the council this 3rd day of October 2006. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk " '. . . e q:: a- U) <0 ~ . <0 CD ro 0:: c (lJ E U) U) (lJ U) U) <( I- 0 W ..., 0 lk: ...Jll. ...Jz 00 lk:- 1-1- .... Z~ t- '" . w- :a;:::! ..J mal m<( aD w:r: 0 mw J, mlk: 0 <(::,:: 0 ...J...J N <(<( ~~ u.w 9 m CD 0 0 N U) ro (lJ >, o . 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City Council DATE: September 26, 2006 CASE NO.: ZATj06-04 REQUEST: CR (Cottage Residential District) regulations related to driveway widths. CC DATE: October 3,2006 REVIEWERS: Community Dev. Director, City Attorney PREPARED BY: Michel Pogge, City Planner!Yl~ DISCUSSION On June 12, 2006 the Planning Commission reviewed a request by a property owner in the Legends development concerning the appearance of driveways in the development. The Legends development is in the CR (Cottage Residential District) zoning district. The CR regulations provide for a maximum driveway width of 12 feet at the front property line. The objective of this requirement is to limit the driveway 'mass' along the street; provide separation between driveways; and to maximize green space between driveways, especially due to the reduced minimum lot width of 50 feet. An unintended consequence of this requirement has been most property owners use the maximum drive width of 12 feet at the street without adding an approach at the end of the driveway. The end result has been the areas around the end of the drives are continually driven over leaving an undesirable appearance. Additionally, some property owners have added an approach to their driveway by installing rock, stone pavers, brick, or other material at the end of the driveway along the street. The proposed ordinance allows for an 18 foot wide drive at the back of curb that then tapers to 12 feet at the street right-of-way property line. The attached drawing shows a half plan perspective of a possible drive approach that meets this requirement. The proposed ordinance is in simple understandable language and provides maximum flexibility for each property owners to create an appropriate drive approach that works for their individual property. '\. CR Driveway widths . ZA T /06-04 Page 2 ACTION BY THE PLANNING COMMISSION . The Planning Commission held public hearings on August 14 and September 11, 2006 on the proposed ordinance. The Commission recommended the Council approval of the attached ordinance on a vote of 8-0. STAFF RECOMMENDATION 1. Hold a public hearing on the proposed ordinance. 2. Approval the ordinance as proposed. . . ,( . , . ENTRANCE A~ HALF PLAN PERSPECTIVE . . ;. I t Ordinance No.: . AN ORDINANCE AMENDING THE STILLWATER CODE, CHAPTER 31 ENTITLED ZONING ORDINANCE BY AMENDING SUBDIVISION 11.3 SUBSECTION 4 PARAGRAPH 9 RELATED TO DRIVEWAY WIDTH IN THE CR ZONING DISTRICT The City Council of the City of Stillwater does ordain: 1. Purpose. The City Council finds it necessary to regulate driveway widths in order to limit the driveway 'mass' along the street; provide separation between driveways; and add additional green space, especially due to the reduced minimum lot width requirement of 50 feet. 2. Amending. A. The Stillwater City Code, 31-1, subd. 11.3, subsection 4, paragraph 9 is stricken in its entirety and replaced with the following: 9. Driveway width maximum: 18 feet at the back of curb tapered to 12 feet at the street right-of-way line. 3. Saving. In all other ways, the Stillwater City Code shall remain in full force and effect. . 4. Effective Date. This Ordinance shall be effective upon its passage and publication according to law. Enacted by the City Council of the City of Stillwater this _ day of , 2006. By: Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . . . . ." """ ~jllwate~ THE BIRTHPLACE 0' MINNESOIA ~ TO: Mayor & City Council Bill Tumblad, Community Development Director 1~. FROM: DATE: September 25, 2006 APPLICANT: Folz, Freeman, Erickson, Inc. LAND OWNER: C3 Land Development, LLC RE: Browns Creek Reserve rezoning LOCATION: . NW Quadrant of Neal Avenue and McKusick Road BACKGROUND Timothy Freeman of Folz, Freemen, Erickson, Inc. submitted an application on behalf of C3 Land Development, LLC (Rick Carlson) for approval of an annexation petition; a rezoning to TRjPUD, Traditional Residential Planned Unit Development; a Comprehensive Plan Land Use Map change from RR, Semi-Rural Residential to SFLL, Single Family Large Lot; a preliminary plat and development agreement for a 15 lot single- family residential development to be known as Brown' Creek Reserve; and various garage setback variances. On September 19, 2006 the City Council approved the requests and the first reading of the ordinance to rezone the property. The only City action remaining is to approve the second reading of the rezoning ordinance and adopt it. REQUEST Approve the second reading and adopt the rezoning ordinance. RECOMMENDA liON Staff recommends approval of the request. attachment: Rezoning Ordinance ORDIANANCE NO. AN ORDINANCE AMENDING THE STILLWATER CITY CODE SECTION 31-1, SUBDMSION 5 ENTITLED ESTABLISHMENT OF DISTRICTS The City Council of the City of Stillwater, Washington County, Minnesota, does ordain: Section 1. The Zoning Map is amended as indicated on the attached map marked Exhibit A and the areas indicated thereon are changed from AP, Agricultural Preservation to TR, Transitional Residential. This proceeding is known as ZAM/06-45. Section 2. This Ordinance shall be in full force and effect from and after approval of the Final Plat for the subject property, publication according to law, and upon the subject property becoming part of the City of Stillwater by operational law. Section 3. In all other ways the Stillwater City Code shall remain in full force and effect. Adopted by the City Council this 3rd Day of October, 2006. CITY OF STILLWATER Jay L. Kimble, Mayor ATTEST: Diane Ward, City Clerk ,yr ~ . . . ." -. . . . ~ ~ Exhibit A Location Map I- ---- - r t . . . r ltillwate~ .....~=----- ... --------= ~, 'HE BIRTHPLACt er MINNE orA.'J TO: Mayor & City Council Bill Turnblad, Community Development Director ~ FROM: DATE: September 25,2006 MEETING DATE: October 3, 2006 REGARDING: CBD Height Ordinance Amendment At the September 19, 2006 meeting the City Council approved the first reading ofan amendment to the CBD Height Ordinance. Three changes were included in the first reading. 1. Correct the clerical error in Ordinance 969, Section 2.A. The section numbers included in the ordinance were incorrect. 2. The maximum height standard was revised to read "whichever is less" in each of the five downtown height districts. 3. For the height district encompassing the historic buildings on Main Street, change the height limit from 35 feet to 37 feet. In addition, Council directed staff to bring back clearer language for the sections of Ordinance 969 that apply to infill buildings. In order to clarify what "adjacent" means, staff suggests the following changes: CURRENT LANGUAGE Infill for vacant lots immediately adjacent to an existing building to within 10% higher or lower than the adjacent building. PROPOSED LANGUAGE Infill For vacant lots touching an existing building: height of infill building to be within 10% (higher or lower) ofthe height of the building it is to touch. The attached ordinance incorporates the three changes adopted with the first reading as well as the suggested language change for the infill height limit. Attachment: Proposed ordinance ORDINANCE NO.: 969 AN ORDINANCE AMENDING THE STILLWATER CODE, CHAPTER 31 ENTITLED ZONING ORDINANCE BY AMENDING "THE ZONING MAP OF THE CITY" TO REZONE PROPERTY WITHIN THE CENTRAL BUSINESS DISTRICT (CBD) AND RB—TWO FAMILY DISTRICT (RB) BY CREATING OVERLAY DISTRICTS TO KNOWN AS THE CENTRAL BUSINESS DISTRICT RIVERSIDE (CBDR), CENTRAL BUSINESS DISTRICT PARKSIDE (CBDP), CENTRAL BUSINESS DISTRICT HISTORIC (CBDH), CENTRAL BUSINESS DISTRICT BLUFFSIDE (CBDB), AND CENTRAL BUSINESS DISTRICT BLUFFTOP (CBDBT) The City Council of the City of Stillwater does ordain: 1. PURPOSE. The City Council finds that the Central Business District (CBD) has been the core area of the City and its most identifiable resource. Since 1930 when Lowell Park was established through the generosity of Elmore Lowell and the cooperation of the Federal Government VWPA program, Lowell Park and the downtown have served as the gateway to the City. The CBD has become a desirable place to work, shop, live and enjoy cultural and recreational activities and it is therefore apparent that regulations be adopted that will preserve and enhance the essential character of the downtown and that structures be limited in height in order that structures close to the river not rise above the height of structures farther from the river. 2. AMENDING. A. Section 31-1, Subd. 10, Use districts, is amended by adding subsections (} '?Q', "" ,.,a '' -J (26), (27), (28), (29) and (30) that will hereafter read as follows: 26 CBDR—Central Business District and RB Two Family District Riverside " 27 CBDP—Central Business District Parkside (20) 28 CBDH—Central Business District Historic (24) (29) CBDB—Central Business District Bluffside (2-2) (3 U CBDBT—Central Business District Blufftop" B. Section 31-1, Subd. 17, CBD—central business district and RB— two family district, are amended by adding subsection (6) a, b, c, and d that will read as follows: "(6) Overlay district regulations. a E. Maximum 2.5 stories or 30 feet, whichever is less measured from the front street level Infill IFor vacant lots inim diateTy aE�n to touching an existing building: height of inf ll building to be within 10% (higher or lower) of the adJaeent height_of the building it is to touch. CBDH—Central Business District Historic. Maximum 3 stories or 3-5 37 feet, whichever is less measured from the front street level Infill for vacant lots in imediatel .,diaee,it to touching an existing building: height of infll building to be within 10% (higher or lower) than of the adjacen Height of the building it is to touch. 4. CBDB—Central Business District Bluffside. Maximum 4 stories or 45 feet, whichever is less measured from the front street level Infill fEor vacant lots tqj c� an existing building,: height of inflll building to be within 10% (higher or lower) than of the adjaee height of the building it is to touch. 5. CBDBT—Central Business District Blufftop. Maximum 3 stories or 35 feet, whichever is less measured from the front street level Infill For vacant lots immediately a a:.,ea totfchin� an existing building: height of infill building to be within 10% (higher or lower) than of the adj aeent height of the building it is to touch. Section 31-1, Subd. 12(5)a, Development regulations, is amended by adding (5)a.8., which will hereafter read as follows: 8. Height limitations for parcels within the RB—two family district, subject to the CBDR Riverside overlay district. Maximum 1.5 stories or 20 feet, whichever is less measured from front street level. General regulations. In all overlay districts created by this ordinance, the following regulations will apply: a. For flat roofed buildings, height will be measured from the lowest street curb level to the highest parapet wall of the proposed building. -3- a, In addition to, and not in lieu of other official controls, all buildings and uses hereafter proposed for construction, whether on existing vacant parcels or parcels being vacated because of demolition or destruction of an existing structure, are subject to the standards regulations and provision of the Central Business District Riverside ("CBDR"). b. In addition to, and not in lieu of other official controls, all buildings and uses hereafter proposed for construction, whether on existing vacant parcels or parcels being vacated because of demolition or destruction of an existing structure, are subject to the standards regulations and provision of the Central Business District Parkside ("CBDP"). C. In addition to, and not in lieu of other official controls, all buildings and uses hereafter proposed for construction, whether on existing vacant parcels or parcels being vacated because of demolition or destruction of an existing structure, are subject to the standards regulations and provision of the Central Business District Historic ("CBDH"). d. In addition to, and not in lieu of other official controls, all buildings and uses hereafter proposed for construction, whether on existing vacant parcels or parcels being vacated because of demolition or destruction of an existing structure, are subject to the standards regulations and provision of the Central Business District Bluffside ("CBDB"). C. In addition to, and not in lieu of other official controls, all buildings and uses hereafter proposed for construction, whether on existing vacant parcels or parcels being vacated because of demolition or destruction of an existing structure, are subject to the standards regulations and provision of the Central Business District Blufftop ("CBDBT)." C. Section 31-1, Subd. 17(5), General regulations, is amended by adding a new subsection "a" that will hereafter read as follows: a. Height of buildings: 1. CBDR—Central Business District Riverside. Maximum 1.5 stories or 20 feet,, whichever is less measured from the front street level Infill #For vacant lots immediately adjasent `e touching an existing building: height of infill building to be within 10% (higher or lower) thail of the adj aeent height of the building it is to touch. 2. CBDP—Central Business District Parkside. -2- . . . b. For peaked roofed buildings, height will be measured from the lowest curb level to the highest roof peak of the proposed building. In areas within the flood plain as depicted on the FEMA "Flood Insurance Rate Map," height will be measured starting from one (1) foot above the regional flood elevation of the property. All properties abutting on Main Street with frontage on more than one street must have height measurements taken from the Main Street side. All properties along Third Street must have height measured from the Third Street side. f. Building s existing on April 18, 2006 will, for the purpose of this ordinance, will be in lawful height conformance for purposes of improvements, repairs, remodeling, or refinancing. This provision will not apply to buildings that are intentionally demolished. c. d. e. 3. SAVING. In all other ways, the Stillwater City Code shall remain in full force and effect. 4. EFFECTNE DATE. This Ordinance shall be effective upon its passage and publication according to law. Enacted by the City Council of the City of Stillwater this 18th day of April, 2006. By Jay L. Kimble, Mayor ATTEST: Diane F . Ward, City Clerk - 4 - AREET_ M 0� ON Height Overlay District Height Height District Limit Riverside 4w 1.5 Story/20' Parkside 40 2.5 Story/30' Historic 0 3 Story/35' Bluffside I.I.M. 4 Story/45' Bluff Top 403 Story/35' SAINT CROIX RIVER -s- ". . ORDINANCE NO. 980 AN ORDINANCE OF THE CITY OF STILLWATER AMENDING ORDINANCE 969 RELATING TO MAXIMUM BUILDING HEIGHTS IN DOWNTOWN STILLWATER THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: 1. Amending. Ordinance 969 is amended as follows: 1.1 Section 2.A is amended to read as follows Section 31-1, Subd. 10, Use districts, is amended by adding subsections (26), (27), (28), (29) and (30) that will hereafter read as follows: (26) CBDR-Central Business District and RB Two Family District Riverside (27) CBDP-Central Business District Parkside . (28) CBDH-Central Business District Historic (29) CBDB-Central Business District Bluffside (30) CBDBT -Central Business District Blufftop 1.2 Section 2.C is amended to read as follows Section 31-1, Subd. 17(5), General regulations, is amended by adding a new subsection "a" that will hereafter read as follows: a. Height of buildings: 1. CBDR-Central Business District Riverside. Maximum 1.5 stories or 20 feet, whichever is less, measured from the front street level Infill For vacant lots touching an existing building: height of infill building to be within 10% (higher or lower) of the height of the building it is to touch. CBDP-Central Business District Parkside. 2. Maximum 2.5 stories or 30 feet, whichever is less, measured from the front street level Infill For vacant lots touching an existing building: height of . ~ Ordinance No. 980 Page 2 of3 . infill building to be within 10% (higher or lower) of the height of the building it is to touch. CBDH-Central Business District Historic. 3. 3 stories or 37 feet, whichever is less, measured from the front street level Infill For vacant lots touching an existing building: height of infill building to be within 10% (higher or lower) of the height of the building it is to touch. 4. CBDB-Central Business District Bluffside. Maximum 5. 4 stories or 45 feet, whichever is less, measured from the front street level Infill For vacant lots touching an existing building: height of infill building to be within 10% (higher or lower) of the height ofthe building it is to touch. CBDBT -Central Business District Blufftop. Maximum 3 stories or 35 feet, whichever is less, measured from the front street level . Maximum Infill For vacant lots touching an existing building: height of infill building to be within 10% (higher or lower) of the height of the building it is to touch. 1.3 Section 2.D is amended to read as follows Section 31-1, Subd. 12( 5)a, Development regulations, is amended by adding (5)a.8., which will hereafter read as follows: 8. Height limitations for parcels within the RB-two family district, subject to the CBDR Riverside overlay district. Maximum 1.5 stories or 20 feet, whichever is less, measured from front street level. 2. Savings. In all other ways Ordinance 969 shall remain in full force and effect. 3. Effective Date. This Ordinance will be in full force and effect from and after its passage and publication according to law. . \ .. . . . Ordinance No. 980 Page 3 of3 Enacted by the City Council of the City of Stillwater this 3rd day of October, 2006. CITY OF STll...L WATER Jay L. Kimble, Mayor ATTEST: Diane Ward, City Clerk A . " . TO: Mayor & City Council FROM: Bill Turnblad, Community Development DirectorW. DATE: September 26, 2006 MEETING DATE: October 3, 2006 REGARDING: Manning Avenue Design Review Committee At-Large Representative Dakota County staff is soliciting appointments for the Manning Avenue project's Design Review Committee. Each of the local jurisdictions that share a portion of the Manning Avenue project area will appoint three residents to serve on the committee. The Stillwater City Council decided that two ofthe three members should be appointed by the impacted home owner's associations. The third would be an at-large appointment. . The Liberty on the Lake Home Owners' Association has appointed Bob Kroening, who lives at 213 Pine Hollow Green. Legends HOA has not yet appointed a representative. Two residents have expressed an interest in serving as the at-large committee member. They are (see attached map for locations): 1. David Korte (3515 Pine Hollow Place); and 2. Scott Zum (461 Harvest Green). In addition, the County is sending an info memo to the businesses in Liberty Village to ask if there is any interest in the at-large position. If there is, staffwill provide their names at the Council meeting on October 3rd. The County would like to hold the first meeting of the committee on October 18th. So, staff recommends that the Council choose one of the interested parties at the October 3,2006 meeting. Attachments: Location Map Information on interested parties . .. Q) . Q) " L : .- E . E 0 0 ~ Q) .- > Q) 0:: c: Q) > C') .- .- +' CIJ co Q)+' C c: Q) Q) CIJ ::J Q) c: L.. Q)e. > Q) <(0:: . C')Q) c:C') .- L.. c: CO C:-I co~ ~<( '- o ,f' u .. .. Bill Turnblad Mrom: Went: To: Cc: Subject: Joe Lux [Joe.Lux@co.washington.mn.us] Monday, September 25, 2006 7:37 AM Bill Turnblad; Larry Hansen; Shawn Sanders snl95 Manning Avenue Design Review Committee Hello, Larry, Bill, and Shawn: I'm forwarding to you Scott Zurn's request to be considered to be on the Manning Avenue Design Review Committee. Scott's involvement to this point has been very positive and very valuable. In addition to being one of the residents who is most affected by the project, he has technical expertise that has served us well in helping to evaluate options. Please advise me when the City has selected representatives. We hope to meet on October 18th, as we stated last week. Joe Lux Joseph Lux Sr. Transportation Planner Washington County Dept. of Transportation & Physical Development 11660 Myeron Rd. N. Stillwater, MN 55082 651-430-4312 651-430-4350 (fax) 651-303-2174 (cell) .>> "snI95" <sn195@comcast.net> 09/22/06 11: 43 PM >>> Hello Joe, I am interested in being on the design review committee for the Manning Ave. construction. Please consider me for that committee. Let me know if you need anything else from me. How often does the committee meet? How much of a time commitment would it be, say per month? Thank you, Scott Zurn 461 Harvest Green sn195@comcast.net ----- Original Message ----- > Hello, All: > > > > > > > > Attached is a notice of a meeting we've scheduled for Thursday, September 7th, at 5:30 PM to discuss options for roadside design and landscaping along the east side of Manning Avenue between Liberty Avenue and the Liberty West development. We hope you can make it. Please feel free to contact me any time with questions or comments. If you can't make the meeting and would like to meet with us another time, please let me know. Also, please pass this on to anyone who would We will be setting up a similar meeting soon with the Eben Court / Homestead neighborhood. be interested. . > > Joe Lux > 1 ^^ .. > > Joseph Lux > Sr. Transportation Planner > Washington County Dept. of Transportation & Physical Development 11660 > Myeron Rd. N. > Stillwater, MN 55082 > 651-430-4312 > 651-430-4350 (fax) > 651-303-2174 (cell) > > . . e 2 " , . . . Durand & Associates Property Management, I nc. September 19, 2006 City of Stillwater Attn: City Council Members 216 North Fourth Street Stillwater, MN 55082 Dear Council Members: This letter is being sent at the direction of the Liberty on the Lake Association Board of Directors. Tre Board met for their regularly scheduled monthly meeting on September 18, 2006. One of the items brought to the Board is the request to appoint an Association member to serve on the latest Manning A venue Expansion committee. The Board voted to appoint Association Member Bob Kroening to be the Liberty on the Lake representative. I am listing Mr. Kroening's contact information below: Kroening, Bob 213 Pine Hollow Green Stillwater, MN 55082 651-430-3396 If you need any additional information please call me directly at 651-450-2300. Sincerely, PC: Board of Directors 222 Grand Avenue West. South Saint Paul, MN 55075-2059 Tel. 651-450-2300 . Fax. 651-450-4871 www.durandandassociates.com . . . Diane F. Ward, City Clerk CALLING FOR A PUBLIC HEARING AND AUTHORIZING THE PUBLICATION OF A NOTICE OF HEARING FOR THE APPROVAL OF THE FINAL LAYOUT AND PROJECT REPORT RELATING TO THE ST. CROIX RIVER BRIDGE WHEREAS, Mn/DOT has developed the St. Croix River Crossing Project working with the City of Stillwater as part of the Stakeholder Group. The project has now been developed to the point where municipal consent is being requested individually from the three Minnesota cities of Stillwater, Oak Park Heights and Bayport; and. WHEREAS, In accordance with Minnesota Statute 161.164, Mn/DOT is submitting the "final layout" and "project report" to your city for layout approval of the 81. Croix River Crossing project; and WHEREAS, Mn/DOT has prepared supporting data and provided it to the city- the project's Final Layouts - dated July 18, 2005 and the 2006 Supplemental Final Environmental Impact Statement (SFEIS) - dated June 2006 which were the 3 plots of the Final Layouts (Layout 2A, Part A; Layout 3, Part B; Layout 3, Part C) and the abstract from the above referenced 2006 SFEIS which describes the project's purpose, route location, and design of the highway. WHEREAS, Mn/DOT also provided supporting data is a good faith cost estimate titled "St. Croix River Crossing Project Utilities (Sanitary Sewer & Water Main, Storm Sewer & Ponds, Signal Systems) Preliminary Cost Impacts" dated 7-31-06 showing the costs that the City is expected to participate in. WHEREAS, a Memorandum of Understanding (MOU) has been developed between Stillwater and Mn/DOT to further define cost participation, right of way, construction, operations, and maintenance responsibilities. NOW THERE FORE BE IT RESOLVED by the Stillwater City Council that a public hearing will be held on Tuesday, October 31,2006 at 7:00 p.m. or as soon as possible thereafter and that a notice of hearing has been published on Friday, September 29,2006 which is 30 days prior to the public hearing. Adopted by the Stillwater City Council this 3rd day of October, 2006. Jay L. Kimble, Mayor ATTEST: , . MEMORANDUM TO: Mayor and City Council ~~b Shawn Sanders, Interim Public Works Director FROM: DATE: September 29,2006 SUBJECT: Consideration of Engineering Proposals for Lake Management Plan DISCUSSION: At the time of the Public Hearing for the Lake McKusick Water Quality Improvements staff was directed to formulate a management plan for city lakes including Long Lake, Lily Lake and Lake McKusick. The plan would first gather information and data on existing lakes, assess the current water quality and develop a computer model that would assess the nutrient and hydraulic loadings of the lakes. Then a management plan would be developed through a stakeholder group defining objectives, in-lake phosphorous goals, improvement options, cost effectiveness and address management option for aquatic . vegetation. Staff contacted two engineering consultants who are experienced hydrological and water quality studies, lake ecological assessments, and management planning. Wenck and Associates submitted the lowest proposal in the amount of $49,064. Money has been budgeted for 2007 to address water quality issues but only in the amount of $40,000.00. Browns Creek Watershed District has budgeted $25,000.00 for a management plan for Lake McKusick but has indicated they would collaborate with the City on this plan and assist in the cost. This would leave some money available to possibly treat/harvest some of the lakes necessary. RECOMMENDATION Given the increase of public awareness and concern of water quality in the city's lakes, a management plan would show the City is starting the process in improving the water quality in the city's lakes. Staff recommends that we use the engineering services of Wenck and Associates to complete a management plan for Lily Lake, Long Lake, and Lake McKusick. ACTION REQillRED If Council concurs with the recommendation, council should pass a resolution approving and accepting the proposal form Wenck and Associated for the delivery of engineering services for the Lily Lake, Long Lake, and Lake McKusick Management Plan. . ACCEPTING PROPOSAL AND AWARDING CONTRACT FOR ENGINEERING SERVICES TO COMPLETE A LAKE MANAGEMENT PLAN WHEREAS, a proposal for the engineering services of Wenck and Associates to complete a Lake Management plan for Lily Lake, Long Lake and Lake McKusick; and WHEREAS, the proposal was presented to Council, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: The Mayor and Clerk are hereby authorized and directed to enter into a contract with Wenck and Associates, Inc. in the name of the City of Stillwater for the engineering services to complete a Lake Management Plan for Lily Lake, Long Lake, and Lake McKusick Adopted by the City Council this 3rd day of October, 2006. Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk , . . . :.{~ Wenck Wenck Associates, Inc. 1800 Pioneer Creek Or. PO. Box 249 Maple Plain, MN 55359-0249 (763) 479-4200 Fax (763) 479-4242 E-mail: wenckmp@wenck.colll September 5,2006 Shawn Sanders, PE, City Engineer City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Subject: Proposal for Development of a Lake Management Plan for Lily, McKusick and Long Lakes Dear Shawn: . Wenck Associates, Inc. (Wenck) appreciates the opportunity to submit the enclosed proposal to assist the City of Stillwater in developing a Lake Management Plan. Weare very interested and motivated to assist you with the modeling, evaluation, and identification ofprojects that will protect and improve the above listed lakes within the City. Wenck can provide these services at the level you require and deserve. We have a proven track record of taking projects from monitoring and diagnostics, through feasibility, design, construction, and performance monitoring. A key example of this is the Calhoun Wetland Ponds project. These ponds have been shown to remove over 60 percent of influent phosphorus for protection of Lake Calhoun. They are considered an aesthetic asset in the City park system and have won national awards. Allow us to highlight a few of the reasons that we believe you should give Wenck serious consideration as your consulting engineer for this project: . · We are experienced in taking multiple projects from diagnostic through successful construction and implementation. Many of our projects are retrofit projects, dealing with complex site issues and multiple purposes. · We plan to make maximum use of your existing models and monitoring data. Our approach might be characterized as "nuts and bolts", but we will deliver everything you need to make informed management decisions. · Our team is experienced in all aspects of the project and will have little or no learning curve to complete the project. · Wenck has an excellent reputation and working relationship with State agencies, particularly MPCA. · When YOll move to implementation, you need not change consultants. You can trust your design and construction services to Wenck: Last year we had roughly 20 projects under construction with several over $1,000,000 in construction cost. 0:\Prop05,,15\2006 P System\P-0445 Stillwater\Covcr Lr.::tter_fll1aLdoc Shawn Sanders, PE City of Stillwater September 5, 2006 Page 2 . We would like to reiterate our pragmatic approach to water quality management projects: We will only recommend projects that work. We won't lead you into research projects or experiments. We appreciate your invitation to propose on this important project. We are available to provide any additional information or revisions that you may require. Please feel free to call either one of us. Respectfully submitted, WENCK ASSOCIATES, INC. r/~fl~ .~ Joe Bischoff ~ Senior Aquatic Ecologist, Project Manager 763-479-4229 ibischoff@wenck.com r- O:\Proposals\2006 P Systetn\P~0445 Stillwatcr\Cover Lctlci'_final.doc /: ~ J hn R. Thene, P.E. rincipal Engineer 763-479-4234 jthene@wenck.com . . Lily, McKusick, and Long Lakes Management Plan Proposal wi"N W ., Submitted to: City of Stillwater September 2006 Submitted by: Wenck Associates, Inc. Maple Plain, Minnesota VVenck Ilk Phoney 1-800-472-2232 Emaik wenckmo u�wenck.com Web Site; www,wenc:k.com Table of Contents 1) Project Approach............................. ................ 1 2) Scope of Services............................................ 3 3) Project Schedule ...........................................12 4) Estimated Cost .............................................. 13 5) Project Team ..................................................14 6) Project Experience ........................................18 ~\ 7) Resumes O:\Proposals\2006 p System\P~0445 Stillwater\Table of Contents. doc . . . . 1) Project Approach The Lily, McKusick, and Long Lakes Management Plan RFP issued by the City of Stillwater (City) provides a list of the consultant services desired by the City. We understand that our efforts are to focus on Lily and McKusick; for Long Lake our scope includes a review of the existing plan. We believe that the methodology used in developing the models is a vital determinant in the success of the identification and prioritization of projects proposed for water quality improvement by the City. Our approach includes a technically sound, practical, and understandable methodology for project evaluation - with a process that includes input from the City and key stakeholders. This is important in achieving implementation of recommended water quality improvement projects. Our scope of services described in Section 2 provides details of our proposed methodology for this study. However, we believe that some additional discussion of the considerations made in developing the scope proposed in Section 2 would help the City better understand the benefits of our proposed approach. There are five key study strategies that distinguish the Wenck approach to this project: 1. Interactive Project Management and Stakeholder Involvement . Our Project Manager, Joe Bischoff, is experienced working with elected boards, technical groups, and citizen groups. Key to our approach, Joe will keep the Board informed, utilize the input of City staff and other agency resource managers, and help educate the public in order to align expectation with practical goals. Diane Spector, a former city director of public works, will assist in mediating the proposed public forums. ~ 2. Cost-Efficient Use Of Existing Data and Utilization of City Staff Wenck will rely mainly on existing water quality and ecologic data. We propose additional plant and algal sampling to fill in gaps in the ecological picture of the lakes. In order to help manage our costs to the City, we will utilize pond surveys and GIS analysis of piping systems and subwatersheds produced by City staff. 3. Sound Limnologic and Hydrologic Science, and Engineering Approaches Our approach to studying the lakes and developing pollution reduction recommendations is one we have used and proven on multiple projects for cities and water resource management organizations. These projects have been completed with the input, and under the scrutiny of, state, county and local resource managers. Stillwater can rely on our results meeting current standards of care employed on TMDLs in the State of Minnesota. (Wenck is one of just eight firms selected by MPCA under its TMDL Master Contract). . O:\Proposals\2006 P System\P-0445 StillwaterlApproach_finaLdoc 1 '~~--"Wer'l(..-1 . ,~~1t~~~~T~1 .,.> . _~ < 1) Project Approach 4. Multiple Use Management Tools . The management tools we produce, namely a P-8 model of the City watersheds and ponding system, and the Canfield-Bachmann Lake Model will be useful for other city activities including: · TMDL (Total Maximum Daily Load) investigations of impaired waters · NPDES Phase II permitting (MS4s) · Evaluation ofMPCA non-degradation requirements 5. Identification of Cost-effective Projects to Meet Practical Water Quality Goals All of our activities under this project are designed to result in a management plan identifYing projects that are: · Effective and sufficient to meet established water quality goals that are also reasonably practical. · Cost-effective in terms of dollars per pound of phosphorus removed. · Understood, accepted, and supported by stakeholders involved in the project. By following the approach described above, the City can anticipate delivery of a cost-effective project . by Wenck - both in terms of our work and in terms of the resulting plans. Our approach ensures high quality technical analyses that provide a sound basis for cost-effective water quality project recommendations to the City, thereby adding value to the process end result. The details of our approach are described in Section 2 - Scope of Services. . QIProposalsl2006 P SystemlP-0445 StillwaterlApproach_finaLdoc 2 . 2) Scope of Services The City of Stillwater (City) request for proposals outlined the overall scope of services. Section I provides a general overview of Wenck's approach to providing water quality and design services to the City. This section describes in detail the scope of services proposed by Wenck, adding specific information on our proposed methodology for the services identified in the RFP, and in some cases proposing additional tasks that we believe will improve the technical analyses and, therefore, the outcome of the study process. The flow chart on the next page shows the interrelationship among the work tasks described below, to further clarifY how we envision the study process will work. Task 1 Data Gathering and Analysis This task includes collection of available data and reports related to the lake and watershed resources. 1.1 Assemble Data on Lakes · Lake Data Compilation: To improve efficiency and facilitate data review, Wenck will prepare a simple project database including existing lake monitoring data, previous reports (scanned and stored electronically), and existing models. i. · Watershed Data Compilation: After reviewing existing models and mapping projects, Wenck will make a request of the City staff for the GIS products needed for the project including storm system mapping, storm sewer and pond subwatershed, land use and aerial photo maps. (This is being proposed to improve efficiency and reduce cost to the city.) We will also request tabular data derived from GIS to improve efficiency of watershed model construction. ..... L.) 1.2 Water Quality Monitoring Our budget includes money to pay for aquatic macrophyte surveys as well as plankton tows on Lily and McKusick Lakes. These will be completed in June and September 2007 by Washington County Soil and Water Conservation District staff. 1.3 Field Survey of Ponding Areas We propose that City staff perform field surveys of storm water ponding areas. Wenck will work with City staff to develop a "specification" for the surveys. Depending upon the detail ofthe survey, they may - in addition to being necessary to this study - be useful for NPDES permitting under the MS4 program, as well as for MPCA's non-degradation program. We will help the City save money by using City staff and designing the survey for multiple purposes. . O:\Proposals\2006 P System\P-0445 Stillwater\Scope2..iirl.doc 3 2) Scope of Services Wenck review of existing model for use in P-8 modeling �tak!:I.?E?1tfE�r II�E:�:tir,cl 1=a:o(oov S'��Ec�llr:�ic�r 11�{[;�:ti.itig "What We if•.arrle(! about yow lakes: How they cons pare With Similar urban lakes" Internal phosphorus loading S(akeholder. Meo,!ing. "What we le. vnod ab.ou.l ylow lae resp n,5S ,. and ex;)e.datin) a" Stako'ha](Jerfti ling ' "I s:ablish r��ar;�yci��er•�E g��i and (J�-V 100 list of L'dflC;lrlc?iG' 7iC3if ES� Study Process Flow Chart Existing Models and Data P-8 Watershed hydrology and pollutant loading model Existing stormwater treatment, external loading to lakes Lake Response Modeling Canfield -Bachmann Identify lake water quality and load reduction goals Develop/evaluate projects and other load reduction strategies Evaluate cost- effectiveness of potential projects Recommend and prioritize projects Wenck review of existing data to characterize existing water quality 0:\Proposa1s\2006 PSystem\P•0445 Stillwater\Scope2-jrl.doc 4 Wet ick . 2) Scope of Services 1.4 Assess Water Quality in Lakes Following collection oflake data, Wenck will evaluate it for lake trophic status, phosphorus-clarity relationships, and water quality trends. The evaluation will include assessment of all available ecological data as well. We believe that a review of available lake ecological data is an important part of the study process, since these data can be used to develop an understanding of the ecological health of the lakes. Wenck proposes to compile and analyze the existing biological data for lakes in the City. These data coupled with the morphometry and watershed conditions, will develop our understanding of lake conditions and expected responses to restoration activities in both the watershed and the lakes themselves. The purpose is to evaluate the health of the plant community that ultimately affects nutrient cycles in the lake. The presence of curly leaf pondweed, for example, can have major effects on internal phosphorus loading in the lake. Active plant management is likely to be an important component of an effective lake management plan to meet water quality standards. The assessment will also include estimates of internal loading of phosphorus from the lake bottom sediments. Internal phosphorus loading will be modeled for each of the lakes using the sediment rates and anoxic factors (Nurnberg 1998, 2004, 2005). 1.5 Education on Shallow Lake Ecology This task represents the first two stakeholder group meetings. First Joe Bischoff will present a limnological primer on shallow lake ecology. This is extremely important to help stakeholders develop an understanding of their lakes, and begin to envision potential restoration "end-points" that are reasonably within reach. . The second presentation will report on the lake water quality assessment and give stakeholders an understanding of the state of their lakes and some idea of how they compare with similar lakes in urban settings. 1.6 Computer Modeling This task includes watershed modeling using P-8, and lake response modeling using the Canfield- Bachmann natural lakes relationship. · Watershed Loading Model: P-8 P-8 is a public domain model widely used to model: runoff from urban landscapes; build- up and wash-off of non-point source pollutants (e.g., phosphorus); and treatment and transport of pollutants through stormwater ponds and other non-point source pollution control devices. . Wenck has applied P-8 to many lake/watershed studies similar to this one. P-8 is particularly effective in developed areas and is accepted by MPCA under its non- degradation program. O:\Proposals\2006 P System\P-0445 Stillwater\Scope2-jjrl.doc 5 2) Scope of Services . The P-8 model will be used to quantify water inflows, as well as phosphorus loads to the study lakes. It also will be useful in identifying areas of the City prone to high phosphorus loading and siting of future pollution reduction projects. · Lake Response Model: Canfield-Bachmann Once inflow water volumes and external and internal phosphorus loads are determined, they can be used to model lake response, that is, in-lake growing season nutrients (phosphorus), algae (measured as chlorophyll-a), and water clarity (measured as Secchi depth). Lake response models commonly used in Minnesota include BATHTUB and WiLMS. Both work principally the same, estimating the in-lake total phosphorus based on lake morphometry, annual outflow volume and total phosphorus loading. BATHTUB also includes models for lake chlorophyll-a and water clarity. WiLMS includes several lake response models which can be evaluated simultaneously, so that one can quickly determine the relative advantages of the various model equations. Typically in Minnesota, the Canfield-Bachmann (1981) model of growing season average phosphorus is used. 80 Lake Phosphorus Loading Response Model UJ c 70 ::J..~ O~~60 .<: ::J ~g~50 ~ ~.~ 40 -en::; ~ g>> i 30 ~._ CJ Q) ~ g 20 ~ (; U 10 . -0-- Ultimate _2020 ___2000 -1ntemal Load' 100 200 300 400 500 Total lake Phosphorus Load [Iblyr] 600 700 800 Example Lake Phosphorus Load Response Model Output. Wenck has applied Canfield-Bachmann in multiple situations, and has developed several different spreadsheet tools for use and display of Canfield-Bachmann results. One example is the load reduction curve shown above. It is for one of the Minnehaha Creek Watershed District lakes included in the current revision ofthe MCWD water resources management plan. It indicates the lake response as growing season average phosphorus, as a function of total load to the lake. Such model output graphs can be used to estimate the load reduction necessary to meet certain lake concentration goals. In cases where there are upstream lakes targeted for improvements, multiple curves will be calculated and plotted for various levels of improvement in upstream lakes. · Technical Memorandum The watershed and lake response models development and simulations will be documented in a technical memorandum. . O:IProposalsl2006 P SystemlP-0445 StillwaterIScope2-jjrl.doc 6 . . . 2) Scope of Services Task 2 Management Plan 2.1 Develop Management Objectives We have outlined an approach to stakeholder and public involvement that has been used successfully by Wenck for a number of similar projects. This is a continuation of the process started in Task 1.5. It is important to get stakeholder buy-in at the step of establishing management goals. Stakeholders may include representatives from other governmental agencies that need to approve or cost-share in order to implement projects or land use management strategies. Up to four stakeholder group meetings would be held at key points in the process to get input and present study finings to the stakeholders (see the flow chart in Section 2 for proposed stakeholder input points in the process). These meetings educate stakeholders and allow them to provide input in the process, building their confidence in the science and practical considerations behind proposed project recommendations, ultimately resulting in stakeholder support for the planning efforts that is conveyed back to elected officials and to the public. Under this task we will hold one stakeholder meeting to educate the group on what we leaned about the lakes from our modeling, especially the relative magnitude ofload reductions necessary to meet various water quality targets. The final stakeholder meeting will draw on the information discussed in the previous three. Its objective will be to establish management goals for each of the lakes. We will also discuss, propose, and receive ideas for load reduction projects, project sites, and other management activities. 2.2 Develop In-lake Phosphorus Goals Here the load-response curves developed in Task 1.6 will be used to evaluate in-lake water quality goals and determine the necessary load reduction (internal and/or external) to meet the goals. As a first step, this is relatively simple using the load reduction curve. However, the load reduction will be reviewed in light of the ecological review and other information known about the lake. Following this review, it may become apparent that certain goals are not reasonably attainable for certain lakes. In these cases, Wenck will propose alternative goals for the lake based on: lake response model results; expected (modeled) frequency of algal blooms; and known problems such as invasive species. Wenck will present and justifY each of the in-lake and load goals in a technical memorandum. O:\Proposals\2006 P System\P-0445 Stillwater\Scope2-ijrl.doc 7 2) Scope of Services . 2.3 Identify and Evaluate Water Quality Improvement Options Wenck will develop proposed load reduction projects and actions sized to bring each of the lakes to its respective goal. We will follow a process as outlined in the tasks below: · Develop Prospective Load Reduction Technologies and Actions. Wenck will develop a list ofload reduction technologies, and lake and watershed management actions as a "menu" of prospective plan components. The list will include typical ranges of cost-effectiveness, where possible, in terms of dollars per pound of phosphorus removed. Selection criteria will be reviewed with the City staff before completing the screening step. . Screening and Recommendation of Load Reduction Technologies and Actions. We will screen the various load reduction technologies and actions for each of the lakes, retaining ones considered potentially applicable to each lake. This short list will be narrowed to a single list of projects for each lake, based on technical feasibility, permitting requirements, property availability, stakeholder concerns, cost effectiveness, and ability to meet the total load reduction goal. These recommendations, sizes, land requirements, potential sites, and cost ranges will be presented to City staff for discussion and approval. Also, sites for each of the projects will be discussed and confirmed. . 2.4 Evaluate Costs and Cost-Effectiveness Project sizing (main dimensions) will be prepared for capital improvement projects recommended in Task 2.3. These projects will be identified based on a GIS aerial photo indicating the site and plan footprint. Load reduction management activities that do not involve construction (such as street sweeping, local ordinances, or invasive species control) and that affect large land areas will be designated by mapping the management areas on GIS aerial photo maps. The project sizing and non-construction load reduction area mapping will be documented in the final report. Wenck will then estimate implementation costs and cost-effectiveness for each ofthe proposed projects. The costs will include a projection of operation and maintenance costs, and a calculated cost per pound of phosphorus removed on the basis of present value of capital and O&M costs, and on the basis of annual (annuity) cost of both capital and O&M costs. Wenck will review the final proposed projects with staff. An example of a cost comparison that Wenck prepared for a previous project is shown on the next page. . O:IProposals\2006 P System1P-0445 StiUwaterIScope2-jjrl.doc 8 . . . 2) Scope of Services Wet Detention Ponds (3) Outlet Structure Modifications Grit Chambers (2) Rough Fish Harvesting Alum Treatment Lake Nokomis Economic Comparison Alternative Investment Cost Total Present Annual Cost Value Cost (annuity, (includes Invest., Including Invest., O&M, Overhaul) O&M, Overhaul, Salvage) External (Tributary) Load Reduction $ 1,470,474 $ 1,295,362 $ 103,943 $ 210,450 $ 231,714 $ 18,593 $ 180,230 $ 167,514 $ 13,442 Internal Load Reduction $ 17,600 $ 48,756 $ 3,912 $ 97,405 $ 157,203 $ 12,614 Total Load Reduction $ 1,958,559 $ 1,851,794 $ 148.593 $ 1,976,159 $ 1,900,549 $ 152,505 Total Project (without Rough Fish Harvesting) Total Project (with Rough Fish Harvesting) Present Value Investment Cost [$1,000] 200 400 600 800 Wat Detention Ponds (3) Outlet Structure Modifications Grit Chambers (2) Rough Fish Harvesting Alum Treatment Wet Detention Ponds (3) Outlet Structure Modifications Grit Chambers (2) Rough Fish Harvesting Alum Treatment Total Project(without Rough Fish Harvesting) $- Annual Cost (Annuity) per Annual P-load Reduction [$/Ib) $200 $300 $400 $100 O:\Proposals\2006 P System\P-0445 Stil1water\Scope2-jjrl.doc 9 Annual P-Load Annual Cost of P Reduction Load Reduction [Ib] [$lIb] 294 $ 354 172 $ 108 34 $ 395 500 $ 8 430 $ 29 930 $ 160 $ 107 1.400 1,600 1,800 l'~~' $500 $600 I Tributary I I I""om"1 IT otal Project I 2) Scope of Services . 2.5 Implementation Plan Wenck will work with the City staff to prioritize the load reduction projects. Priority will be determined using multiple criteria such as: annual financial resources of the City, technical or permitting requirements relative to order, priority of resources, location upstream and downstream of other projects, and other practicalities and criteria as might be required by the City. Once determined, the priority will be developed into a written capital improvement plan identifying project implementation and cash flow by year. Review of Long Lake Plan. The services described thus far refer to Lily and McKusick Lakes which do not have management plans. Wenck will perform a review of the May 2006 Long Lake Management Plan prepared for the Brown's Creek Watershed District. An addendum to the Long Lake plan will be prepared where we will propose revisions to the plan. The addendum to the Long Lake Management Plan will be incorporated into the Implementation Plan produced for the City. 2.6 Management of Aquatic Plants and Algae in Lakes and Ponds Compile plant community data for each of the lakes. All data and maps regarding the plant communities will be compiled and summarized for the lakes in the watershed. The existing data that is gathered will be combined with the vegetation surveys conducted in June and September of 2007 by the Washington County SWCD. The purpose of the data is to evaluate the health of the plant community that ultimately affects nutrient cycles in the lake. The presence of curly leaf pondweed, for example, can have major effects on internal phosphorus loading in the lake. Active . plant management is likely to be an important component of an effective lake management plan to meet water quality goals and will be incorporated accordingly into the Implementation Plan described in Task 2.5. Due to the field surveys being conducted in June and September 2007, the data from this task will be incorporated into the Implementation Plan via an addendum in the fall of 2007. Task 3 3.1 Summarize Findings Final Report Wenck will produce one final report documenting all aspects of the project incorporating the findings from Tasks I and 2 described above. The report will include sections on: . Watershed Description · Project Database · Watershed Loading Model . Lake Ecology · Internal Loading · Lake Response Modeling · Lake Water Quality and Load Reduction Goal Setting · Load Reduction Project Descriptions, Locations and Sizing · Predicted Water Quality Improvements · Cost Estimates and Cost-Effectiveness · Project Prioritization and Implementation Plan . O:IProposals\2006 P SystemlP-0445 Stillwater\Scope2-jjrl.doc 10 . . . 2) Scope of Services Each section will include a description of the analysis, inputs and results. Databases, models, and GIS data will be appended electronically. The report will include GIS figures showing land use, estimated areal pollutant loads, and the locations of proposed projects. Wenck will provide the City with four hard copies of the report as well as one CD with all of the report files. 3.2 Present Report, Findings and Plan to City Council and Public Following completion ofthe study, Wenck will prepare and present an oral and visual summary to the City Council and members of the public. Wenck staff will be available to help answer questions following the presentation. 3.3 Project Management We anticipate completing the main services for this project in approximately seven months. · Progress Meetings/Presentations to City staff. This task includes a kick-off meeting with City staff to review and finalize the scope of work, plus two additional meetings to present/discuss study progress and findings with the City. · Progress Reports Brief email progress reports will be submitted monthly. · General Project Management Includes routine project management tasks, e.g., monitor work status, schedule, budget; contract and sub-contract management; routing liaison with Stillwater project administrator. Other meetings are covered under Task 1.5 and Task 2.1. OIProposalsl2006 P SystemlP-0445 StillwateiIScope2-iirl.doc II 3) Project Schedule . Our project schedule is shown below. Note that vegetation surveys, and the plant management plan, cannot be completed until the 2007 growing season. The plan will be submitted as an addendum in October 2007. Task 1.1. Assemble Data on lakes Task 1.2 . Water Quality Monitoring (Vegetation and Plankton Surveys by WCSWCD) Task 1.3. Field Survey of Ponding Areas Task 1.4 - Assess Water Quality of lakes Task 1.5 - Education on Shallow Lake Ecology Task 1.6 - Computer Modeling Task 2.1 . Develop Management Objectives ... Task 2.2 - Develop In-Lake Phosphorus Goals Task 2.3 - Identify and Evaluate Water Quality Improvement Options Task 2.4 - Evaluate Costs, Cost-effectiveness Task 2.5 - Implementation Plan Task 2.6 - Management of Aquatic Plants and Algae in lakes and Ponds Task 3.1 - Final Report (Four Hard Copies and on CD) Task 3.2 - Present Report, Findings and Plan to City Council and Task Force Members Task 3.3 - Project Management O:IProposals\2006 P SystemIP-0445 Stillwater\Schedule.doc . . 12 . . ,/;;Wenck I. 4) Estimated Cost Our proposed cost for the project is detailed on the table below. 31 50.00 $ 2,345.00 $ 2,395.00 b VVc:SVVC:P 2 1 000.00 $ 156.00 $ 1156.00 10 $ 2.5.00 $ 720,00 $ 745.00 36 $ 50.00 $ 2 756.00 $ 2 006.00 34 $ 200.00 $ 3492.00 $ 3 692.00 120 $ 200.00 $ 9,292.00 $ 9,492.00 2. Management Plan 45 $ 225.00 $ 4,429.00 $ 4 654.00 13 $ 25.00 $ 977.00 $ 1,002.00 52 $ 150.00 $ 4,260.00 $ 4,410.00 31 $ 50.00 $ 2,475.00 $ 2.525.00 44 $ 50.00 4,076.00 $ 4,126.00 lants and al ae In lakes and onds 18 $ 25.00 $ 1 474.00 $ 1.499.00 74 $ 400.00 $ 6040.00 $ 6 440.00 12 $ 100.00 1,356.00 $ 1,456.00 22 $ 100.00 2 566.00 $ 2,666.00 TOTAL 544 $ 2,650 $ 46,414 $ 49,064 . 0.- t j; . O:\Proposals\2006 P System\P-0445 Stillwater\Estimated Fees.doc 13 5) Project Team . Wenck staff has extensive experience in hydrologic and water quality analyses, lake ecological assessments, evaluation and implementation of water quality improvements, watershed planning, stakeholder involvement, consensus-building, and project management, as well as the effective communication skills needed to provide the City of Stillwater (City) with the water quality modeling and design services identified in the request for proposals. The Project Organizational Chart below shows the lead personnel of Wenck's team for each of the main areas of expertise required to complete the services requested by the City. Listed below are those areas of expertise and a summary of the key Wenck team members' expertise and experience in each area. Detailed resumes for each team member are provided in the Resumes section of this proposal. City of Stillwater Shawn Sanders, PE City Engineer . Hydrologic Modeling Water Quality Modeling Lake Ecology Lead: John Thene, P.E. Chris Jaros, E.I.T. Lead: Joe Bischoff John Thene, PE Chris Jaros, E.I.T. Lead: Joe Bischoff Jeff Madejczyk GIS/Spatial Analysis Stakeholder Involvement Water Quality Improvement, Project Evaluation and Design Lead: Jordan Shuck Lead: Joe Bischoff Diane Spector Lead: John Thene, PE Joe Bischoff Chris Jaros, E.I.T_ e O:\Proposa1s\2006 P System\P-0445 Stillwater\Project Team_Experience rvl.doc 14 . . . 5) Project Team PROJECT TEAM - AREAS OF EXPERTISE/EXPERIENCE Project Management and QAlQC Senior aquatic ecologist Joe Bischoff will lead Wenck's project team. Joe is experienced in water quality analysis and planning, water quality modeling, watershed assessment, wetlands ecology, stream ecology and restoration, lake restoration, nonpoint source pollution, and (TMDL) studies. He has experience using the P8 Urban Catchment Model, FLUX, XP-SWMM and BATHTUB package models as well as using mass balance equations and statistics to analyze water quality. Joe has also utilized load duration curves to improve understanding of the linkages between sources and stream loads, to be used as a framework for identifying appropriate strategies to implement in reducing nonpoint source pollutants. He was the project manager and lead scientist for the development of a diagnostic study and lake management plan for Twin Lakes in the Shingle Creek watershed, including assessment and management of phosphorous loading issues. He also leads the Shingle Creek Watershed Management Commission's water quality monitoring program, including development of a capital improvement project list and schedule. Quality assurance/quality control oversight will be provided John Thene, P.E. who has over 16 years of water resources engineering and science experience. John has been involved in a range of projects, including linked water quality and hydraulic modeling and investigations, lake diagnostic/ feasibility studies, lake rehabilitation and load reduction investigations, and analysis of basic channel hydraulics and hydraulic structures. He has been project manager for a number of water quality studies, including the Stubbs Bay Diagnostic Study (Lake Minnetonka), Lakes Nokomis and Hiawatha Water Quality Improvement Feasibility Study, and Jennings Bay (Lake Minnetonka) Water Quality Improvement Analysis and Feasibility Study. Hydrologic Modeling Hydrologic modeling for this project will be lead by John Thene, with assistance from Chris Jaros, EIT. John's experience is described in the QAlQC section above. Chris has extensive modeling experience, including XP-SWMM, HydroCAD, and HEC-RAS. He has performed FEMA floodplain mapping revisions as well as local watershed district studies. Water Quality Modeling Water quality modeling for this project will be lead by Joe Bischoff, with assistance from John Thene, and Chris Jaros, all of whose project experience is described in the above sections. Lake Ecology Wenck takes a holistic approach to evaluating water quality issues by incorporating study of aquatic ecosystems into our water quality studies. Our studies oflake ecology incorporate assessment of the species and condition of aquatic plants, fish species present, and presence of invasive species. This information can be used as an indicator of lake conditions, to supplement nutrient balance analyses in the assessment of the overall lake status. Joe Bischoff will lead the lake ecology studies for this project, as O:\Proposa1s\2006 P System\P-0445 Stillwatcr\Project Team_Experience rvl.doc 15 5) Project Team . well as the water quality modeling (as described above). Joe has used ecological assessments on numerous projects, including TMDL studies and lake diagnostic studies. He will be assisted by Jeff Madejczyk, a staff biologist with experience in fisheries and assessment of aquatic system health. Total Maximum Daily Loading (TMDL) Studies TMDL studies incorporate various components of the hydrologic and water quality modeling and lake ecology assessments in the development ofTMDLs. The previous sections describe the Wenck team's experience and expertise in those components ofTMDL studies. Wenck has performed 22 TMDL studies in Minnesota, including 17 related to nutrients such as phosphorous. Joe Bischoff and John Thene are the primary project managers for TMDL studies at Wenck. Table 1 on the next page is a complete listing of Wenck's TMDL projects. Table 1 - Wenck's TMDL Project Listing Name G91.1nty V\fat~r Bo(jy Pollutant Shinole Creek Henneoin Stream Chloride Uooer Twin Lake Henneoin Lake Excess Nutrients Middle Twin Lake Henneoin Lake Excess Nutrients Lower Twin Lake Hennepin Lake Excess Nutrients Ryan Lake Henneoin Lake Excess Nutrients Reitz Lake Carver County Lake Excess Nutrients Hydes Lake Carver County Lake Excess Nutrients Goose Lake Carver County Lake Excess Nutrients Carver Creek Carver County Stream Fecal Coliform Silver Creek Carver County Stream Fecal Coliform Bevens Creek Carver County Stream Fecal Coliform Vermillion River Dakota County Stream Fecal Coliform Bass Lake Hennepin Lake Excess Nutrients Eagle Lake Hennepin Lake Excess Nutrients Pike Lake Henneoin Lake Excess Nutrients Maoda Lake Henneoin Lake Excess Nutrients Crystal Lake Hennepin Lake Excess Nutrients Schmidt Lake Hennepin Lake Excess Nutrients Meadow Lake Hennepin Lake Excess Nutrients Cedar Island Lake Hennepin Lake Excess Nutrients Pomerleau Lake Henneoin Lake Excess Nutrients Burandt Lake Carver County Lake Excess Nutrients . Water Quality Improvement Project Evaluation and Design Wenck water resources staff focus on using sound analysis techniques to develop and evaluate practical, effective and creative alternatives for water quality improvement. We have prepared numerous capital improvement plans for cities and watershed districts that are based on making recommendations for improvements that are cost effective and practical. John Thene will lead the development and evaluation of recommended water quality improvements for the City. . O:\Proposals\2006 P System\p.0445 Stillwater\Project Team_Experience rvl.doc 16 . . e 5) Project Team Stakeholder Involvement Wenck has found that communication is the key to successful project completion, so our project managers and staff focus on effective communication with our clients and project/stakeholders to better understand and define the project needs, strategize study approaches and results, and evaluate alternatives. Joe Bischoff, project manager for this project, will take the lead in maintaining client communications and in working with City staff in identifying the most effective means of stakeholder involvement for this project. Diane Spector will assist Joe in addressing stakeholder involvement. Diane has over 20 years of experience in project planning and management, public and environmental policy and public participation planning. She has lead and assisted in numerous public involvement and education efforts for city and watershed district water resources management policy plans, capital improvement plans and other projects. Together, Joe and Diane have incorporated client and stakeholder involvement into their numerous watershed district studies; and their TMDL studies incorporate public involvement as an integral part of the TMDL recommendation process. GIS/Spacial Analysis Jordan Shuck will coordinate graphic compilation of data, analysis of impacts, and preparation of plans and graphics for meetings and work products. Jordan is a GIS specialist who has specialized in providing support for water resources and environmental engineering projects, including work for Prior Lake- Spring Lake, Sauk River, Clearwater River, Rice Creek, Shingle Creek, Minnehaha Creek, and West Mississippi River Watershed Districts, and for Carver County water resources projects. REFERENCES The following references can provide the City with input on Wenck's performance on watershed district and water quality projects. Shannon Lotthammer Prior Lake Spring Lake Watershed District 952-447-4166 Tim Larson Minnesota Pollution Control Agency 651-282-5559 Paul Moline Carver County 952-361-1500 Merle Anderson Clearwater River Watershed District 320-202-0554 Kevin Larson, PE City of Brooklyn Park 763-493-8100 O:\Proposals\2006 P System\P-0445 Stillwater\Project Team_Experience rvl.doc 17 6) Project Experience Twin Lake Diagnostic Study and Management Plan The three basins of Twin Lake are located in northwestern suburban Twin Cities metropolitan area. The suburban cities of Brooklyn Center, Crystal, and Robbinsdale are immediately around the lake, while the drainage area includes portions of those cities plus portions of Brooklyn Park and New Hope. The tributary area is about 5,291 acres, or about 19 percent of the Shingle Creek watershed. The Twin Lake watershed is fully developed. Tasks Performed: 69i1�1lI 111 WxP[ .� � • 1 ...-. — .I BMnal[tt. CENT 3 r- Wenck staff at developed an action plan to improve the water quality in Twin Lakes through quantitative analysis, public outreach, lake and watershed characterization, and watershed and lake restoration. As a result, Twin Lakes has been monitored for five of the last seven years as part of the Metropolitan Council's Citizen Assisted Lake Monitoring Program. The monitoring results consistently report poor water quality in the lake, especially for Upper Twin Lake. Resident concerns regarding Twin Lakes water quality have also led the City of Brooklyn Center to identify Twin Lakes as a focus of a future capital improvement project aimed towards improving the lake quality. In recent years, the city applied seasonal chemical treatments to the lake in an attempt to manage algal blooms affiliated with the poor water quality. The Shingle Creek Watershed Management Commission demonstrated that the subwatershed surrounding Twin Lakes had virtually no regional or site -specific stormwater treatment facilities. The Twin Lakes Diagnostic Study was completed in order to understand the interaction of the lake and its surrounding watershed in hopes of identifying sources of nutrients and pollutants responsible for the consistently poor water quality. The US Army Corps of Engineers BATHTUB model was calibrated for each basin and used to model lake response to phosphorus load reductions. The model was used to determine the necessary load reduction to meet the in -lake goals for phosphorus and frequency of nuisance algae blooms. 0:\ProposalsQ006 P System\P-0445 Stillwater\Experience,doc 18 , end 6) Project Experience Lakes Nokomis and Hiawatha Diagnostic Study The Lakes Nokomis and Hiawatha study is an excellent example of our Minnesota experience in load reduction projects. Our approach on this and other lake projects closely follows the TMDL process, and highlights our capabilities in the entire TMDL scope. Eutrophic conditions, including frequent and intense algae blooms, were identified as the main water quality problem. Nutrient control, which is WO Response Modeling Load Reduction [%] ,p ,y od• ,d• od. yM d. yd• o.p yp h o•1W h 41• Ok 0 0 ry ry A p p 0 0 1 1 0 0 4 9MMMOM a main concern of the Watershed District, thus became the main goal of the watershed management effort. Besides nutrient control, Wenck reports also documented and assessed existing data on other conditions and concerns such as aquatic plant density, fecal coliform, fish population and consumption concerns. Wenck quantified loadings from storm sewers to the lakes using automated flow measuring and water sampling equipment. Interactions between the lakes and Minnehaha Creek were also monitored to assess loads. Creek backwater causes the creek "first flush" to back up into Lake Nokomis over its outlet weir. Water quality in Lake Hiawatha is dominated by Minnehaha Creek whose inflow causes a residence time of just 10 days. Creek inflow and outflow monitoring, together with lake modeling, were required to quantify the mixing between the creek and the lake. In -lake monitoring and vertical diffusion models were used to quantify internal loads. The US Army Corps of Engineers BATHTUB model was calibrated for each lake and used to model lake response to phosphorus load reductions. At Lake Nokomis, the model was used to determine the necessary load reduction (50 percent) to meet the in - lake goals for phosphorus and frequency of nuisance algae blooms. The Lake Hiawatha model was used to demonstrate that only major changes in hydrology, such as diverting the creek and other inflows away from the lake, would cause significant improvement. Although such changes are technically feasible they would increase downstream loads and could not be permitted. Public education and data presentation were crucial in gaining acceptance of these concepts. 0 Waleshed Wk. .3 dA06 s ttllb upa,w im 401b Qaek I101b B401b Epimnlon b Hyp�lYnNoN$e6man6 ��_ � E;F^'y' nrob ■ Lake Nokomis Phosphorus Budget :\Proposals\2006 P System\P-0445 Slillwa[er\Experience.doc 19 6) Project Experience Shingle Creek Lake Nutrients TMDL The Shingle Creek watershed covers 44.5 square miles in east -central Hennepin County. There are nine municipalities within the watershed including Minneapolis, Brooklyn Center, Brooklyn Park, New Hope, Robbinsdale, Crystal, Plymouth, Maple Grove, and Osseo. The MPCA has included 22 lakes in Hennepin County on the final 303(d) list for impairment of use due to excess nutrients; over half of those lakes are within the Shingle Creek watershed. Tasks Performed Wenck Associates, Inc. is currently developing five lake nutrient TMDLs for the Shingle Creek Watershed Management Commission including the ' Twin Lake chain of lakes (includes Ryan Lake) and Crystal Lake. Key aspects of the project include watershed modeling and load estimation using P8 and SWMM. These loads were then combined with t BATHTUB modeling to demonstrate lake response to load reductions. The TMDLs include all the review elements in the EPA guidance, such as load and wasteload allocation, margin of safety, reduction scenarios, implementation plan, reasonable assurance, and public process. At the conclusion of the TMDL, the Shingle Creek Watershed Management Commission has agreed to develop implementation plans for improving water quality in the lakes. All the lakes in the watershed were also screened for internal loads to determine the approach of the TMDLs. Wenck Associates, Inc. is working closely with the MPCA to develop an approach that is cost effective and transferable to other watersheds in the Metropolitan region. � 1y, 0AProposals\2006 P Syslem\P-0445 Slillwater\Experience.doc 20 6) Project Experience Stubbs Bay Diagnostic Study Stubbs Bay is a shallow (15 feet average depth), 200 acre bay of Lake Minnetonka in Orono, Minnesota. Its watershed is 1,800 acres, about half of which is undeveloped. The bay exceeds watershed goals for total phosphorus and chlorophyll -a. Tasks Performed Wenck performed a complete diagnostic study of Stubbs Bay to assess the relative importance of internal and external phosphorus loadings to the Bay, and the overall causes of impairment. Wenck compiled six years of stream inflow and water quality data and assessed non -point phosphorus loads to the bay. We analyzed in -lake phosphorus and temperature profiles to determine (mechanistically) the internal load to the epilimnion. External loads were determined to be the highest (on an areal basis) of the five main stream tributary to Lake Minnetonka. Internal loads are amongst the highest in the watershed. Internal loading averaged 65 percent of the total load over six years. We developed a lake water quality response model for the lake using the Canfield -Bachman relationship; the model was verified for six years of lake data. The model was then used to estimate the necessary load reduction to achieve full use as 55 percent. Therefore, most of the reduction could be achieved through effective control of internal loads. The diagnostic study has led to a recommendation of both internal and external load controls. 0:\Proposals\2006 P Sysrem\P-0445 Slillwaler\Experiencc.doc 21 ` -)I I� - 1 7) Resumes 0:\Proposats\2006 P System\P-0445 SWhvater\Resmnes.doc ~~[:..iiIIWenck . John R. Thene, PE Principal Engineer AREAS OF EXPERTISE: · Environmental Hydraulics · Water QualitylLake Diagnostics · Computer Modeling 1995-1997 Consulting Engineering Firm Innsbruck, Austria Civil/Hydraulic Engineer EDUCA TlON: M.S., Civil Engineering, St. Anthony Falls Laboratory, University of Minnesota, (Environmental Hydraulics and Hydropower Engineering) B.S., Civil Engineering with Distinction, University of Minnesota, Institute of Technology Integrating Water Quality Goals through Total Maximum Daily Loadings. Short course, University of Wisconsin, Madison, 1993-1995 Electric Utility - Consulting Engineering Branch Salzburg, Austria Civil/Hydraulic Engineer 1989-1993 Consulting Engineering Firm Hydraulic/Environmental Engineer REGISTRA TION: Professional Engineer: MN 1986-1989 St. Anthony Falls Laboratory, University of Minnesota Research Assistant . PROFESSIONAL EXPERIENCE: 1997-2000,2002 - present Wenck Associates, Inc. Hydraulic/Environmental Engineer 2000 - present St. Anthony Falls Laboratory Associate Director PROFESSIONAL MEMBERSHIPS: Amer. Society of Civil Engineers . Associate Member · Twice reviewer for ASCE Journals of Environmental Engineering and Hydraulic Engineering. · Planning Committee: Minnesota Section ASCE Water Resources Conference. Languages: English, German i!-I INTRODUCTION . Mr. Thene has 16 years of experience completely dedicated to water resources engineering and science. His specialty is the broad field of environmental hydraulics, which extends from basic channel hydraulics and hydraulic structures, to linked water quality and hydraulic modeling and investigations, to limnological investigations like including lake diagnostic/ feasibility studies. His broad experience working with industrial clients, federal, state and local government, and especially Watershed Districts. Mr. Thene's technical assignments have included design and investigation of hydraulic structures, hydropower engineering, hydraulic and water quality computer modeling, physical hydraulic models, oxygen dynamics in rivers and lakes, construction management, lake rehabilitation and load reduction investigations, and watershed management and permitting activities. Mr. Thene possesses excellent written and verbal communication skills. He has recently re-joined Wenck following three years as Associate Director of the University of Minnesota's St. Anthony Falls Hydraulics Lab. Mr. Thene has managed large projects such as the Minnehaha Creek Stream Assessment and the San Antonio River Tunnel inlet study. O:\Resumes\thenelthene_ Comfort Lake.doc .-(-~~Wenck John R. Thene, PE Principal Engineer . SELECTED EXPERIENCE Lake Rehabilitation, Load Reduction Studies Stubbs Bay Diagnostic Study, Lake Minnetonka. Analyzed six years of in-lake and loading data for the diagnostic investigation of the nutrient impairment on Stubbs Bay. Assessed annual external and internal phosphorus loads, developed and verified water quality response model for Stubbs Bay using a spreadsheet version of BATHTUB. Developed load reduction scenarios to meet in-lake water quality goals, Presented results to citizen group for input to decision-making process. Lakes Nokomis and Hiawatha, MN. Feasibility study of water quality improvement of two eutrophied urban lakes. Responsible for BATHTUB water quality response modeling to assess effectiveness of phosphorus load reductions and evaluation of alternative BMPs for phosphorus load reductions. fuvolved with extensive public goal setting process, BMP and implementation strategies evaluation. Recommended implementation strategies including wet detention ponds, outlet structure modifications, rough fish harvesting and alum treatment for control of phosphorus, Lake Calhoun. Prepared monitoring plan and directed field staff monitoring pollutant treatment efficiency of new stormwater ponds. fucluded automated flow monitoring and sampling. Performance monitoring showed 65 percent removal of storm sewer phosphorus load. . ~..... t ~ Jennings Bay, Lake Minnetonka, MN. Completely responsible for analysis and feasibility study of water quality improvement for Jennings Bay, including watershed assessment, loading analysis, and water quality modeling. Prepared spreadsheet version of BATHTUB for better visualization of results. Prepared alternative designs for phosphorus load reductions, Recommended wet detention basins and alum treatment for control of phosphorus loads. Cedar Meadows and Deer Hill Road Ponds. Analyzed performance monitoring data and phosphorus removal efficiency of stormwater wet detention ponds. Sylvan Lake, IN. Performed computer AGNPS modeling of agricultural non-point-source pollution for siting of sediment trap for lake enhancement within the Sylvan Lake watershed. Rehabilitation of Lake Ellyn, IL. Resident engineer for $1.3 million lake restoration project; work included dewatering ten-acre lake, dredging, storm sewer, cast-in-place hydraulic structures, sediment traps, shoreline protection, and steel/timber boardwalk Water Quality Standard Evaluation Coalition of Greater Minnesota Cities. Model process and demonstration project for the evaluation of the cost-effectiveness and scientific validity of Minnesota's water quality standards. Led development of a model process for members to follow in evaluating NPDES permit limitations imposed on treated wastewater. Demonstration projects included chlorine on the Mississippi River, and ammonia and phosphorus on the South Fork ofthe Zumbro River. . O:\Resumes\thenelthene _Comfort Lake.doc I. f'. .... c_.;; . ~~~~4Wenck John R. Thene, PE Principal Engineer SELECTED PUBLICA TlONS "Minnehaha Creek Stream Assessment." Presented at Minnesota Association of Watershed Districts Annual Conference and Trade Show, Alexandria, MN 2004, "Long Prairie River Dissolved Oxygen TMDL." Co-presented at MPCA's 67th Annual Wastewater Operations Conference, St Paul, MN 2004. "Plants in Stormwater Pond Design: Engineering Design," CO-presented at MPCAlMECA Workshop: Plants for Stormwater Design Selection, Applications and Design, 2003. "Third Party TMDLS and Watershed Districts." Presented at Minnesota Association of Watershed Districts annual conference and trade show, Alexandria, MN 2003. "Model Work Plan for Public Involvement in Lake Improvement Studies." Presented at MA WD Annual Conference, Alexandria, 1999. "Lake Phosphorus Budgets and Water Quality Response Models: What do we get for source control?" Presented at Minnesota Environmental Science and Economic Review Board Regional Conference at Rochester, December, 1998. O:IResumeslthenelthene_Comfort Lake.doc Wenck Joseph Bischoff, Ecologist Project Manager/Senior Aquatic Ecologist . AREAS OF EXPERTISE: PROFESSIONAL EXPERIENCE: . Water Quality . Lake Management . TMDL · Stream Management . Watershed Ecology 2003 - Present Wenck Associates EcologistlLimnologist EDUCA TION: 2001 - 2003 Consulting Engineering Firm Minneapolis, Minnesota EcologistlLimnologist MS Ecology, University of Louisville Louisville, Kentucky 1998-2001 Consulting Engineering Firm Corvallis, Oregon EcologistlLimnologist BS Biology, University of Cincinnati Cincinnati, Ohio Modeling Water Quality in Aquatic Environments, University of Minnesota PROFESSIONAL MEMBERSHIPS: North American Lake Management Society BASINS Training, Utah State University . ~ INTRODUCTION Mr. Bischoffhas over eight years of experience in the fields of water resources and environmental assessment. Mr. Bischoffhas served as project manager and technical lead for numerous multidisciplinary projects. His project and technical experience includes the following: water quality planning and analysis, water quality modeling, watershed assessment, wetlands ecology, stream ecology and restoration, lake restoration, nonpoint source pollution, Geographic Information Systems (GIS), and Total Maximum Daily Loads (TMDLs). Mr. Bischoffhas experience using the P8 Urban Catchment Model, FLUX, and BATHTUB package models as well as using mass balance equations and statistics to analyze water quality. SELECTED EXPERIENCE Total Maximum Daily Loads (TMDL) Carver County Total Maximum Daily Load for Fecal Coliform, Carver County, Minnesota. Mr. Bischoff, in conjunction with Carver County, recently developed a fecal coliform total maximum daily load for Carver, Bevens, and Silver Creeks. Mr. Bischoff is responsible for technical analysis of data and overall development of the TMDL. Wenck's TMDL approach includes rigorous accounting of fecal coliform sources in the watershed including all human, livestock, and wildlife sources. Mr. Bischoff also used Load Duration . Curves to improve our understanding of the linkages between sources and stream loads. The Load Duration Curves provide a framework for identifying appropriate Best Management Practices (BMPs) for nonpoint source dominated pollutants. O:\Resumeslbischoff\bischoff _Comfort Lake.doc . Wenck Joseph Bischoff, Ecologist Project Manager/Senior Aquatic Ecologist Lake Nutrient TMDLs in Carver County, Carver County, Minnesota. Mr. Bischoff is currently the lead scientist for the development of 3 lake nutrient TMDLs for Carver County. Mr. Bischoff is responsible for completing a draft written nutrient TMDL for Reitz, Hydes, and Goose lakes to be submitted to the MPCA. The draft TMDLs will include all the review elements in the EP A guidance, such as load and wasteload allocation, margin of safety, reduction scenarios, implementation plan, reasonable assurance, and public process. Lake Nutrient TMDLs in the Shingle Creek Watershed, Minneapolis, Minnesota. Mr. Bischoff is currently the project manager and lead scientist for the development of 5 lake nutrient TMDLs for the Shingle Creek Watershed Management Commission. Key aspects of the project include watershed modeling and load estimation using P8 and SWMM. All the lakes in the watershed were also screened for intemalloads to determine the approach of the TMDLs. Mr. Bischoff is working closely with the MPCA to develop an approach that is cost effective and transferable to other watersheds in the Metropolitan region. H . Shingle Creek Total Maximum Daily Load for Chloride, Minneapolis, Minnesota. Mr. Bischoffwas the project manager and lead scientist for the development of a chloride TMDL for Shingle Creek. Mr. Bischoff directed a multidisciplinary team to collect field data, develop a SWMM model, and calculate chloride loads for the watershed. Mr. Bischoff developed a statistically rigorous approach for data collection using conductivity as a surrogate measure. Additionally, Mr. Bischoff was integral in the development of Load Duration Curves to rigorously assess the nonpoint source nature of chloride sources. Mr. Bischoff is currently working closely with the Minnesota Pollution Control Agency through the stakeholder process. Water Quality Planning and Analysis Watershed and Water Quality Management of Shingle Creek, Minneapolis, Minnesota. Mr. Bischoffleads the Shingle Creek Watershed Management Commission's water quality monitoring program. Mr. Bischoff is responsible for all lake and stream monitoring in the watershed including sample design, biological and chemical monitoring, QA/QC, statistical analysis, modeling and reporting. Mr. Bischoff recently developed a water quality-monitoring plan for the Shingle Creek Watershed Management commission to guide monitoring activities during the Second Generation Plan cycle. The plan also includes a capital improvement project list and schedule focused on improving water quality in the Shingle Creek Watershed. . Twin Lake Management Plan and Diagnostic Study, Minneapolis, Minnesota. Mr. Bischoffwas the project manager and lead scientist for the development of a diagnostic study and lake management plan for Twin Lakes in the Shingle Creek watershed. The diagnostic study included development of watershed phosphorus loads to Twin Lakes. One subwatershed was being monitored for phosphorus and flow. These data were used along with results from a SWMM model to calibrate a P8 model for the watershed. P8 was then used to generate phosphorus loading for each of the subwatersheds. These loads were then used in a BATHTUB model to evaluate source of P in the Twin Lake ecosystem. Additionally, a large wetland complex in one of the Twin Lake subwatersheds was evaluated as a potential P source. Analysis included load calculations for the inlet and outlet of the wetland. Once the diagnostic study was completed, a comprehensive management plan was developed to address the restoration and protection of the Twin Lake ecosystem. O:\Resumes\bischoff\bischoff_Comfort Lake.doc Wenck Joseph Bischoff, Ecologist Project Manager/Senior Aquatic Ecologist . - ,.)' City of Bloomington Water Quality Assessment, Minneapolis, Minnesota. Mr. Bischoff served as the project scientist for the finalization of the Airport District South Area (ADSA) AUAR in lieu of individual environmental assessments. The ASDA is a highly developed urban watershed that drains into an area of the Mississippi River floodplain currently managed by the USFS. The study included the use of the P8 Urban Catchment model to determine the effect of future development scenarios of storm water quality reaching Long Meadow Lake, and to assess BMPs to for minimizing impacts. Watershed and Water Quality Management of Spring Lake, Minneapolis, Minnesota. Mr. Bischoff provided technical assistance to the Prior Lake-Spring Lake Watershed District to develop management actions to improve water quality of both the lake and it's watershed. Technical assistance included water quality modeling using FLUX, evaluation of alum treatments to control internal phosphorus cycling, and technical water quality analysis. Watershed and Water Quality Management of Cross Lake, Shreveport, Louisiana. Mr. Bischoffwas involved in developing the Cross Lake Watershed Management Plan which focused on protecting the water quality of Cross Lake, a drinking water source for the City of Shreveport. The Cross Lake Management Plan was created to assess current water quality conditions and resources, evaluate the water quality of the reservoir, and recommend management priorities and best management practices. Water quality modeling included the use of FLUX. Lower Wilson and Trask Rivers Urban Fecal Coliform Source Analysis, TilIamook, Oregon. Mr. Bischoff led a team of investigators to assess the urban contributions of fecal coliform from the city of Tillamook into the lower reaches of the Wilson and Trask Rivers. The research involved storm and reach-based sampling as well as incorporation of both point and nonpoint urban sources using GIS. . Fecal Coliform Analysis for the Wilson River, Tillamook Oregon. Mr. Bischoff, under contract to the Tillamook Bay National Estuary Project (TBNEP), analyzed bacteria sampling data collected by the TBNEP. Data analysis focused on land use contributions of fecal coliform bacteria to surface waters to develop appropriate Best Management Practices and identify source areas of fecal coliform bacteria. Water Quality Analysis of the TilIamook Bay Watershed, Tillamook, Oregon. Mr. Bischoff was a part of a multidisciplinary team that conducted intensive water quality monitoring in the five rivers flowing into Tillamook Bay during a two-year period. The study included monthly monitoring at some sites and frequent-interval, storm-based sampling at others. Concentrations were measured and load estimates calculated for fecal coliform bacteria, total suspended solids, and nutrients during six rainstorm events. Based on the monitoring data collected and the results of these analyses, a monitoring plan was prepared for inclusion in Tillamook Bay National Estuary Program's Comprehensive Conservation Management Plan. e O:\Resumeslbischoff\bischofC Comfort Lake.doc ;!~4Wenck ;. Jeffrey c. Madejczyk Biologist !. . AREAS OF EXPERTISE: 2003 - 2005 Wells Fargo Home Mortgage Mortgage Specialist · Wetlands . Fisheries · GIS, ArcView & ArcInfo · Statistical Analysis 2000 - 2003 Environmental Consulting Firm Environmental Scientist EDUCA TlON: Master of Science, Fisheries Biology Iowa State University Bachelor of Science, Biology Winona State University 1998 - 1999 England, Thims & Miller GIS Analyst PROFESSIONAL EXPERIENCE: July - October, 1997 Iowa DNR Natural Resources Aide 2005 - Present Wenck Associates, Inc. Biologist SELECTED EXPERIENCE Everglades Restoration-Related Studies South Florida Water Management District (SFWMD) Project Scientist and field manager on a $3.5 million, multiple-phase research and demonstration study ofPeriphyton-Based Stormwater Treatment Areas (PSTAs). Responsibilities included field staff managemnet, data quality control, site operations, and client liaison. U.S. Army Corps of Engineers, Jacksonville District Field team leader on the S-332D Detention Area Field Investigations and Monitoring Project under which surface water, groundwater, and wetland biological monitoring was conducted. Village of Wellington Aquatics Pilot Program Project scientist on a 2-year treatment wetland technology demonstration focused on reducing total phosphorus concentrations in storm water. Stream and Wetland Restoration City of Charlotte Stream Reach Restoration Project scientist on a study which combined Rosgen channel health field assessments with GIS analysis on basin landuse and development trends to identify the best stream reaches to focus the expenditures of restoration funds and efforts. O:IResumeslMadejczyklMadejczyk _Comfort Lake.doc ~c:...Wenck Jeffrey C. Madejcyzk Biologist . Broward County Geographic Information Systems (GIS) lead on a study to determine the feasibility of converting a land parcel in Broward County into a functional, multipurpose treatment wetland park. Miami-Dade Parks and Recreation Department Project scientist on the Deering Glade Rehydration Feasibility Study performed to identify alternatives for delivering supplemental surface waters to an historic coastal wetland. Fisheries Project experience includes: survival of stocked fingerling walleyes; biomass sampling of shoreline habitats in Mississippi River; tracking game fish habitat preferences through radio telemetry; stream bank stabilization and habitat improvement; lake game fish standing stock estimates; benthic invertebrate response to reservoir draw downs; creation and installation of fish attracting structures; stream riparian habitat assessment. Sample collection method experience includes: beach seines, bag seines, benthic trawls, gill nets, and boat mount and back-pack electro-shockers. Statistical Analysis Conducted analysis of quarterly ocean outfall water quality, fish population and coral community samples through ANOV A comparisons. . Comparison of treatment wetland community effectiveness on the removal of phosphorus from the water column. Modeling of stream fish assemblages based on riparian and in-stream habitat parameters through use of principal component and discriminate function analysis. Hydrological modeling of USGS stream gage data to determine yearly flooding and flow patterns of Iowa streams. . O:IResumeslMadejczyklMadeJczyk _Comfort Lake.doc 2 ~"~Wenck '. Diane Spector Water Resources Planner e H . AREAS OF EXPERTISE: . Watershed Planning · Project Planning & Management · Public Policy and Environmental Planning · Public Participation and Education Programs for Watershed Organizations · Municipal Public Works Operations PROFESSIONAL MEMBERSHIPS: North American Lake Management Society PROFESSIONAL EXPERIENCE: 22 years EDUCA TION: MS, Environmental Administration University of Wisconsin-Green Bay MS, (exp. 2005) Water Resources Science University of Minnesota BS, Environmental Administration University of Wisconsin-Green Bay INTRODUCTION Ms. Spector has a diverse twenty-plus year background in water resources management, project planning and management, public and environmental policy, municipal public works operations, planning and analysis, and public participation planning. Her experience includes several years as a Twin Cities suburban Public Works Director; budget and policy planning at the state, county and local level; and management planning, educational program development, and public participation planning for Twin Cities area watershed management organizations. SELECTED EXPERIENCE Public Policy, Environmental, and Water Resources Planning Third Generation Watershed Management Plan Minnehaha Creek Watershed District. Providing plan development and public outreach for revisions to the District's Management Plan. Includes development of policies and strategies for 11 subwatersheds, extensive public and agency input, and development of final plan documents. Second Generation Watershed Management Plan Shingle Creek and West Mississippi Watershed Commissions. Completed the two districts' joint Second Generation Management Plan, including revised Rules and Standards, a Capital Improvement Plan, and a substantial public education and participation component. Local Water Management Plan City of Eden Prairie, Minnesota. Completed a comprehensive plan for managing water resources in the City of Eden Prairie, including development of an implementation plan and capital improvement plan. Local Water Management Plan City of Brooklyn Center, Minnesota. Completed the local stormwater management plan for the City of Brooklyn Center, including an implementation and capital improvement plan. Water Quality Plan Shingle Creek and West Mississippi Watershed Commissions. Developed a Water Quality Plan to classify and prioritize lakes, streams, and wetlands in the two districts. Included development of numerical water quality goals and an implementation plan. Shingle Creek Corridor Study, Shingle Creek Watershed Management Commission. Completed historical records review, field work, GIS analysis, and implementation plan for the ecological corridor study on Shingle Creek through Northern Hennepin County. The study is currently the foundation of a proposed channel restoration in Brooklyn Park that will change the stream from a ditched to a meandered stream reach with native vegetation populating and stabilizing the stream banks. o :IResumes\spector\Spector _Comfort Lake.doc ~J-~~Wenck Christopher L. Jaros, EIT Water Resource Engineer . EDUCA TlON: PROFESSIONAL EXPERIENCE: University of Colorado, Boulder, M.S. Civil Engineering, May 2003 Present Wenck Associates Humboldt State University, B.S. Environmental Resource Engineering, Dec 1997 2000-2006 Institute of Arctic & Alpine Research Professional Research Assistant REGISTRA TION: E,I.T. 1998 1998-1999 Goodson and Associates, Inc. Geotechnical Engineer SELECTED RECENT EXPERIENCE Coon Creek Watershed District. Currently assists the Coon Creek Watershed District (CCWD) Engineer in managing and planning within the watershed. The District has a drainage area over 100 square miles and 4 member municipalities. Responsibilities include providing recommendations within the District's regulatory . programs and performing technical review of rate control and water quality treatment detention facilities, infiltration Best Management Practice implementation, hydrologic structure design, wetland preservation and replacement, and erosion and sediment control measures required in developing areas. Minnesota Department of Natural Resources Wrote chapters concerning water resources impacts for an Environmental Impact Statement. This evaluation enabled the DNR to critically assess the potential impacts from a proposed mining operation and ensure the quality and function of numerous public waters. Clark Engineering, Inc. Performed floodplain analysis for a residential development in South Dakota using the U.S. Army Corps of Engineer's hydraulic modeling program HEC-RAS. Provided client with assurance that their proposed development would not flood during extreme events, enabling them to apply for a revision to the Flood Insurance Rate Map for the area, Services provided extended through the FEMA application process, freeing client to focus on their design, e o :\Resu mes \J aros ~a ros _master. doc A4Wenck . Jordan Shuck GIS Specialist AREAS OF EXPERTISE: PROFESSIONAL EXPERIENCE: · ArcView 3.3 · ArcGIS 8.3 · Arc GIS 9 · Cartography · GIS Analysis · GIS support to Water Resources and Environmental Engineering projects 2002-2004 (Summer Internship) Mid-Minnesota Development Commission GIS Intern 2004-Present Wenck Associates, Inc. GIS Specialist EDUCA TION: BA, University of Minnesota-Duluth Duluth, MN INTRODUCTION w. Mr. Shuck's work experience with Wenck Associates, Inc. has primarily focused on GIS support for water resources and environmental engineering projects. While at the University of Minnesota-Duluth he graduated with a major in Geography with a strong emphasis in Cartography and GIS. He also graduated with a minor in Geology and had other various Biology classes. SELECTED EXPERIENCE GIS Support GIS Experience While Working at Mid-Minnesota Development Commission: Developed a GIS needs assessment plan for Kandiyohi County. Interviewed by phone other county GIS contacts to see what new GIS applications they were putting in effect. Researched what a GIS needs assessment was and what we needed to do to create one for Kanidiyohi County. Developed a General Reference Map ofKandiyohi County. Assisted with a Feedlot Map ofKandiyohi County. Verified the fe~dlots with the addresses given, and with the number of animal units. GIS Experience While Working at Wenck Associates, Inc. . GIS Specialist support for various watershed district projects Prior Lake - Spring Lake Watershed district Sauk River Watershed District Clearwater River Watershed District Carver County Rice Creek Watershed District o :IResumeslshucklShuckmaster _Comfort Lake.doc ~c:..4Wenck Jordan Shuck GIS Specialist . West Mississippi River Watershed District GIS support for project reviews Shingle Creek Watershed District GIS support for project reviews GIS support for Shingle Creek Stream Assessment Mapped the centerline migration of Shingle Creek Minnehaha Creek Watershed District GIS support for Minnehaha Creek Stream Assessment Assisting in Water Quality Sampling for Minnehaha Creek Watershed District Various Additional Mapping and Field Work TECUMSEH PROFESSIONAL Twin Cities Army Ammunition Plant (TCAAP), Arden Hills, MN · GIS mapping of Soil and Water Sampling for annual reports · Spatial data analysis of environmental sampling results to aid property transfer · Use ofGPS to find soil sampling locations, on TCAAP site · Verification of data between databases and GIS data · GIS mapping of Diesel Range Organics (DRO) for the entire TCAAP site and DRO mapping of each individual Environmental Site Assessment (ESA) Section · GIS mapping of Benzo [a] Pyrene (BAP) Equivalents for the entire TCAAP site and BAP mapping of each individual ESA Section. . Nilfisk Advance Machine · Operation and maintenance of a granular activated carbon groundwater treatment system · Replaced bag filters at the TCE decontamination site · Present when Carbon-Air replaces the carbon in the filters · Drain water from carbon filters before winter City of Delano · GIS support for the Delano Water Treatment Plant · GIS support for the Delano Northwest Interceptor · Made many maps of various street projects and other city projects . O:\ResumeslshuckIShuckmaster _ Comfort Lake.doc ...,.., -.. . . . Was\ljngton ~~County ~-~ . Molly F. O'Rourke Deputy Administrator 1:", Office of Administration James R. Schug COunty Administrator September 27,2006 To: City Administrators, Township Clerks RE: Land Protection Funding Referendum You undoubtedly are already aware that the Washington County Commissioners have decided to place a land protection referendum on the November 6 ballot. The referendum question will ask the voters whether or not they support the County Board selling $20 million inbongs.to protect water and priority natural areas in the county. Proceeds from these bonds would be used to continue acquiring parcels of the remaining 2800 acres of planned county parkland and to fund the county's Purchase of Q Development Rights Program. In February 2000, Washington County established the Purchase of Development Rights Program for the purpose of preserving the rural landscape and high-quality natural areas. Over the past 6 years, the county has partnered with other organizations and local units of government to complete 7 projects, protecting over 200 acres of wetlands, woodlands, lands for upland habitat and natural lands along the St. Croix River. If the referendum passes, the county will be afforded the opportunity to protect between 1200 and 5000 more acres of priority natural lands. I have enclosed copies of a fact sheet about the referendum for you to share with your elected officials. More information is available on the county's web site www.co.washington.mn.us. If you have any further questions please contact Jane Harper, Principal County Planner, at 430-6011. Jane is also willing to attend meetings if you want to hear more about the referendum from a county representative. SirtlY, j J . Ji~g,~~AdminiSlrator c. County Commissioners Jane Harper, Principal Planner Molly O'Rourke, Deputy Administrator Government Center' 14949 62nd Street North - P.O. Box 6, Stillwater, Minnesota 55082-0006 Phone: 651-430-6001 . Fax: 651-430-6017 . TTY: 651-430-6246 www.co.washington.mn.us Equal Employment Opportunity I Affirmative Action A Ballot Referendum on Land Conservation funding November 7, 2006 PRESERVATION OF WATER QUALITY, WOODLANDS, AND OTHER NATURAL AREAS In favor of authorizing Washington County to issue general obligation bonds in one or more issues in an amount not to exceed $20,000,000 to acquire and improve land and interests in land, for the purposes of improving water quality of rivers, lakes and streams; protecting drinking water sources; purchasing parklands; preserving wetlands and woodlands; and protecting land along water bodies from development, with spending reviewed by a citizens' advisory committee and subject to an annual audit? Yes No BY BY VOTING `YES' ON THIS BALLOT QUESTION, YOU ARE VOTING FOR A PROPERTY TAX INCREASE. This proposal would cost approximately $12 per year for ten years for each $100,000 in property value on most property types. Agricultural land and noncommercial seasonal properties currently are exempt from the tax. The maximum amount of the increased tax levy as a percentage of market value would be 0.0111% and the maximum amount that would be raised by the new tax rate in the first year to be levied would be $2,600,000. Washington County residents have long appreciated and have been attracted to a high quality of life supported by a wealth of parklands; wetlands, woodlands and other natural areas; and lakes, rivers and streams. These community assets are changing as the county's population continues to grow. Every day, efforts to conserve these areas become more difficult and more expensive. On November 7, Washington County will ask residents to vote on an additional property tax to fund a program to protect drinking water sources; to improve the water quality of lakes, rivers and streams; and to preserve natural areas throughout the county. r--o_ #' Commonly Asked Questions . What will the county accomplish with this dedicated funding? Washington County will use the funds to improve water quality of rivers, lakes and streams; protect drinking water sources; complete parkland acquisitions; protect high quality natural areas such as wetlands, woodlands, and prairie; and help preserve the county's rural landscape. How will the county do this? The county would acquire land or enter into land preservation agreements to permanently protect strategic lands, and would provide grants to local governments to protect lands that are important to local communities. What are the county's priorities? The county will give priority to lands located within already established county parks and along water bodies. Further priority will be given to lands adjacent to already protected lands, land providing multiple public benefits including public access, and projects that leverage non-county resources. Where would the lands be located? Land in all communities will be eligible for consideration. How many acres could be protected with this funding? The county expects to protect between 1,200 and 5,000 acres. The actual amount will depend on land values, payment plans, and the availability of other funds. With leverage from matching funds and landowner donations, more land could be protected. Based on past experience in Washington County and similar programs elsewhere, the county should be able to match every dollar spent with at least $3 from other organizations. Why would a landowner want to participate in this program? This program would give landowners an opportunity to realize some or all of the market value of their . land without selling it for development. This would be an option for landowners who don't want to see their land developed but want to protect it for the enjoyment of future generations. How long will these properties be protected? The land will be permanently protected. How much will property taxes increase to fund this program and for how long? A property owner will pay about $12 per year for each $100,000 of assessed property value for 10 years. The annual tax impact is expected to decrease in future years due to growth in the county's tax base. Will all property owners be required to pay this tax? No, state law exempts agricultural land and seasonal property from taxes used to repay all referendum debt. How will the county ensure the program is effective? A citizen advisory committee will review spending and program expenditures will be audited annually. Does the county have any experience with this type of program? In February 2000, Washington County established a program for the purpose of preserving the rural landscape and high-quality natural areas that make Washington County a special place to live, recreate and do business. The program has operated for six years with limited funding from a state grant and county levy. During the past six years, the county partnered with several organizations on seven projects to protect 203 acres. The county was very successful in attracting matching funds, leveraging nearly $5 of non-county funds for every $1 of county investment. If the referendum passes, the county would be able to expand its land protection program. For more information: Call Jane Harper at 651-430-6011 or visit the county's website: www.co.washington.mn.us . . . . eS/23/zee& BB:04 &51439471::l~ Chair Hioiker October October October October October Chair Johnson November November November November Chair Johnson December December t-'A\:lt. I:Jl/f:Jl Stillwater Township Calendar 5 Planning Commission 12 Town Board Meeting 16 Park Committee 24 Budget Meeting 26 Town Board Meeting 7:00 PM 7:00 PM 7:00 PM 7:00 PM 7:00 PM 2 Planning Commission 7:00 PM 7 Election Day 7:00 AM - 8:00 PM 9 Town Board Meeting and Canvas of Election 7:00 PM 13 Park Committee-loint Meeting with Town Board 7:00 PM 7 Planning Commission 14 Town Board Meeting 7:00 PM 7:00 PM reow ~ SUperv~ mayatlend any or all of the above meetings. . ~ ng~ town hall unless otherwise specified. ,'t~i\ Clerk, Stillwater Township October 1, 2006 September 28, 2006 STILLWATER TOWN BOARD MEETING Town Hall . 7:00 P.M. PRESENT: Chairperson Jim Hiniker, Supervisors Linda Countryman, Sheila-Marie Untiedt, David Johnson and Jim Doriott. Also, Attorney Soren Mattick and Engineer Paul Pearson. 1. TREASURER - Gloria Sell was not present. Check # 17892 in the amount of $62,925.00 was processed for payment to Midwest Asphalt Corporation. The check was mailed by the clerk. 2. AGENDA - M/S/P Countryman/Doriott moved to adopt the agenda as amended. (5 ayes) 3. MINUTES - M/S/P Untiedt/Countryman moved to approve the 9/14/06 town board meeting minutes as written. (5 ayes) 4. AITORNEY- a. Johnson C.U.P. - Jim Doriott moved that the Pat Johnson C.U.P. be withdrawn. . The motion died for lack of a second. b. Conditions stipulated have been met except for the third fenced off area. c. The attorney will remove the third fenced off area from the permit and bring the revised C.U.P. to the next meeting for signatures and recording. 5. ENGINEER- a. Arcola Trail paving hopefully will be finished Friday. Residents appear to be delighted. b. Springcreek and Ottawa roads are paved. c. Arcola Trail Paving assessment meeting will take place at the November town board meeting. Prepayment is an option. d. Forty mile per hour signs are ordered and striping will take place. e. The 2006 road bonding prices will be recalculated. f. Cost benefit of the sealcoat program will be discussed at the next meeting. 6. OTCHIPWE PRAIRIE TRAIL - Mike Raleigh and Bonnie Haines walked the proposed trail. Costs of $12,000.00 to $14,000.00 amounts were mentioned for tree removal. Nor Olsen had some concerns about the trail. A long term decision will be deferred for the time being. 7. VICTORY PASS SUBDIVISION - The engineer has received a call from the developers. They are planning to put in small utilities and roadwork before winter. . Stillwater Town Board Meeting - 9/28/06 Page Two .. BLUFFS ON ST. CROIX - The engineer is wondering what they are up to. 9. DOCK ORDINANCE - Look at this in future. 10. OWEST PERMIT - BURY CABLE - 10895 Arcola Trail - M/S/P Johnson/Untiedt moved approval to install a cable under Arcola Trail provided installation is bored under the road. (5 ayes) 11. BUDGET MEETING - The 2007 budget meeting will be held on October 24, 2006. 12. BOUTHILET KENNEL LICENSE - M/S/P Johnson/Hiniker moved to approve the renewal of Jennifer Bouthilet's residential kennel license for 2006-2008. (5 ayes) 13. MANNING AVENUE DESIGN COMMITTEE - M/S/P Johnson/Countryman moved to accept the offer of Heinrich Bantli to take part on the Manning Avenue Design Committee. (5 ayes) 14. SPRECK RESIGNATION - M/S/P Untiedt/Johnson moved to accept the resignation of Kirsten Spreck from the Stillwater Township Planning Commission. A letter of appreciation will be sent to Kirsten. (5 ayes) .5. WATER MANAGEMENT ORGANIZATION - David Johnson reported that there's no turning back now. A petition to Bowser is in the works. 16. ADJOURNMENT - Meeting adjourned at 8:45 p.m. Clerk Chairperson Approved . . . . THE BIRTHPLACE OF MINNESOTA FIRE DEPARTMENT ~~I September 26, 2006 Grant City Council PO Box 577 Willemie, MN 55090 Dear Mayor alJ5"~~YEk3uncjJMe-wbers~ ...,.- . "':., :___,_._ ..~<.. "C -'."._ .. .. ..- "." 'c The Stillwater fire: ~ ,';',. Week CampaiQJ1.lfIre, Cooking Fire~ watcfi:< It { Please joi cc: sti/lwater City Council lany Hansen, City Administrator 1 216 North Fourth Street · Stillwater, Minnesota 55082 PHONE: (651) 351-4963 · FAX: (651) 351-4967 THE BIRTHPLACE OF MINNESOTA . FIRE DEPARTMENT September 26, 2006 May Township SupeJVisors 13519 May Avenue North Stillwater, MN 5508~,">':\:;\S./< ~,to!:\el~kick off this :' /8f 11 This ye~r's e.ared t9Wfd educatmg --" - ~f , ,. .- .... - "'-,' lCm90i~-s~rt,Rf}b~;$tillwatef:~~ 't(~partment iri,M\) T~wnship mner witht~,Depaf{ment, meet ~'St~ffl che~ut nevJ1.@qulpment, ~ _ / _". _ ',' " - ft.,,"]; -,l ~.;* Iy placed irf seryjoo:' ~]' " Please joi , i . ' ~f!:":,,~inner/<:?~n;HO~Se / ~ ,.;. ~n: ;;J;\J~ay.odtobe'r~ \ \. ~ }\ Ti' '-'j< " )7 . ,\ " , ' :", '"" r ;::F~~~kt-;~:-"'-"O":,_,-%,-,,".-l ;;-~t;~\'(.,i-":" In addition to October to giveaways, a 1:00 pm. Sincerely, ~W.6~ Stuart W. Glaser Fire Chief cc: Stillwater City Council lany Hansen, City Administrator . 1 216 North Fourth Street · Stillwater, Minnesota 55082 PHONE: (651) 351-4963 · FAX: (651) 351-4967 . . . THE BIRTHPLACE OF MINNESOTA FIRE DEPARTMENT September 26, 2006 Stillwater Township Supervisors P.O. Box 117 Stillwater, MN 55~!ij\} !i:;it ' The Stillwater years Fire national them the public on ~,. . ',-, . \~nsb.j{> Boarrtl;of:~~ ~t6 hEiJp kick off this 'orlhwe.el~"20<>>t'lis{,, ()ber 8-1~_ This year's ~')'cib.t-:@at'~~fis~ared t~rd educating >4,; To show 0 Township equipmen ,~ "'; Jpreciation;f~' ur ongoin~l'~~~rt"Of. the StiIM~~~l;.Fjre De~rtment{~n Stillwater iU'(~'~ldiany hi to share dinner' ~ . too Departme)jt, <;{l1~et th~staff, '<ph~ out new ,& vieJi,he rJe" apparatus recentlyc, in service.' :~ ,-,d"",;",'_,.i~:C:,'. iJ .;' *~'J?tnn~!tope~ H~ '^ 1- :.-; " : r\~!I~ay, ~o~~ '~~,,;'~- ' i"-::~",": . <"1 t ., Please joi us: t:i In addition to Odober to h giveaways, a 1:00 pm. Sincerely, ~LJ.CH Stuart W. Glaser Fire Chief CC: Stillwater City Council Lany Hansen, City Administrator 1 216 North Fourth Street · Stillwater, Minnesota 55082 PHONE: (651) 351-4963 · FAX: (651) 351-4967 . ". 11 :t ~~ f1 ~ ~ t~ ~ 1 ~ f~ t ~ &\~ttl ~1 ~ ~ ~O ~ ~ t~ ~ ~ ~ ~ \ -? - . ~~ 1 ~ ~1\~~~ . =s ~ h ~ ~ \) ~ ~~ ' : ~ ~,~ ~ ~ ~\~ ~ . .~' 1~': ~. ~~'~.' ~...' ~.. ~... "..' ( ~ ~~ .~ '~ ~ ~ ;;J . 'N ~ I. ~ \ ~.~~ .~~~~.~.~ ~ ~l~ -;\~' ~\~ '~.~' i ~~ ~ '. ~ )' .' '\:)~\ ~'. ;--... ~ . .'. ~ ' ~.. ~,_.l~~ ~Llt)~,~ ~ ~: . 1. 9:00 2. 9:00 3. 9:10 4. 9:10 9:15 9:25 7. 8. 9:45 9. 9:50 to 10:20 Washington ~ ~County - -.-.. ..... BOARD AGENDA Dennis C. Hegberg District 1 Bill Pulkrabek, Chair Dislrict 2 Gary Kriesel, Vice Chair District 3 Myra Peterson District 4 SEPTEMBER 26, 2006 - 9:00 A.M. R.H. Stafford DistrictS Roll Call Pledge of Allegiance Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board mustfill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive. overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. Consent Calendar Public Health and Environment - Lowell Johnson, Director Mutual Aid Agreement General Administration - Jim Schug, Administrator Commissioner Reports - Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time, Any action necessary because of discussion will be scheduled for a future board meeting. Board Correspondence Adjourn Board Workshop with County Library Discuss 2007 Statement on Library Issues ********************************************************************** Date September 25 September 26 September 27 eptember 27 tember 28 Committee MEETING NOTICES Time Location Library Board Planning Advisory Commission Metro Mosquito Control Exec. Commission Regional Solid Waste Coordinating Board Red Rock Corridor Commission 6:30 p.m. 7:00p.m. 9:00 a.m. 10:30 a.m. 3:30 p.m. 8595 Central Park - Woodbury Washington County Government Center 2099 University Avenue West - St. Paul 2099 University Avenue West - St. Paul 7516 80th Street South - Cottage Grove Assistive listening devices are available for use in the County Board Room . . EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * SEPTEMBER 26, 2006 The following items are presented for Board approval/adoption: .. DEPARTMENT/AGENCY ITEM Community Services A. Approval to amend Washington County's 2001, 2002, 2003, 2004, and 2006 Annual Action Plans related to Community Development Block Grant funds allocated to the City of Cottage Grove. Information Technology B. Approval to continue an open support contract with Midwave Corporation for network, security and server support. Library C. Approval of amendment #5 to the Library's contract with the Dynix Corporation for the purchase of three 3M self-check machines. Public Health and Environment D. Approval of a letter of support for the United States Army Corp of Engineers (COE) Feasibility Phase Study focusing on Integrated Watershed Analysis and Study for the Sunrise River Sub-basin. E. Approval of amendment to the Cities Readiness Initiative project agreement with the Minnesota Department of Health and authorization for the County Board Chair and County Administrator to enter into the agreement. F. Approval of amendment to the Public Health Preparedness and Response to Bioterrorism project agreement with the Minnesota Department of Health and authorization for the County Board Chair and County Administrator to enter into the agreement. . Transportation and Physical Development G. Approval and execution of Amendment No.1 to landscape maintenance service contract with Brickman Group for 2007. H. Approval of lease agreement with David Kellerman for county owned property located at 9941 Stillwater Boulevard in the Lake Elmo Park Reserve. 1. Approval of amendment to agricultural lease agreement and management contract with Gordon and Myron Tank for farmland in the Cottage Grove Ravine Regional Park. J. Approval of final payment to Collins Electrical Construction in the amount of $11,366.60 for the installation of traffic signal systems at the intersections of CSAH 12/CASH 15 and CSAH 19ILake Road. K. Approval of final payment to Jay Bros., Inc. in the amount of $9,292.81 for the intersection modification project at CSAH 12 and CSAH 17. . * Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action.