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HomeMy WebLinkAbout2006-06-20 CC PacketManning Avenue Safety and Mobility Project Stillwater City Council June 20, 2006 Washington County Existing Typical Section (Constructed in 1960, with shoulders added in 1979) 44-foot wide road EXISTING ROADWAY INF 9F PAT WEI — R' T6 i!F' y 1+' C#,W 15 • 11 ;1=12 CO. uay��re 11 J Ld&C TPU L✓•1! Comprehensive Plan Typical Section (From Washington County 2015 Comprehensive Plan) 116-120- foot wide road, including median TYPICAL SECTION ALTERNATIVE RL U &C1I011 - YEBIAB BITCH BM PANS BON NOES Original Typical Section (provided to the City of Stillwater on October 15, 1999, for planning purposes during platting of Liberty on the Lake and the Legends of Stillwater) 92-feet wide, including median — IIMITMI I' M. it T' 7r a QawaE�lfim sr a s imwl s 1r QawmE �li� M. it "' IAa lame I.I l4�11 . __ f/QFi _ tr/Q ti F �r term MEW LAZE wlja r-ir 1HIJ LME 7FAILi1IEti IPA 7R LIM MIMES i Um- g ____ MN —I _ i NOW- E WASEM41711aNCOUNTY Proposed Manning Avenue Greenway CBAW 15 Typical Section FEw R'umrr4'Ploall4P16Jaduq DEMC'Must& 21301 Typical Sections Shown at Open House No. 1 CSAII 15 MANNING AVE --.....,... 4-LANE ROADWAY 'TYPICAL SECTIONS Public Meetings • First Open House, November 18, 2004 • Second Open House, June 22, 2005 • Stillwater Planning Commission, November 14, 2005 • Stillwater City Council Update, December 6, 2005 • Stillwater Park Board, April 24, 2006 • Grant City Council Update, December 6, 2005 • Grant City Council Workshop, January 23, 2006 • Washington County Board Workshop, June 13, 2006 • Stillwater City Council, June 20, 2006 Neighborhood Meetings • Eben Court Homeowners and Neighbors, September 19, 2005 • Harvest Green Homeowners and Neighbors - September 27, 2005 • Second Harvest Green Meeting, January 5, 2006 • Liberty on the Lake Homeowners Associations, February 20, 2006 • Also one-on-one meetings with Grant and Stillwater residents, as requested. ` IR Current Typical Section (developed through public comment) 70- feet wide, including median a' Z. CSAH 15 PROPOSED ROADWAY SECTIDN iicur mm i.ne DIVIDED MUMMY KITH RAIDED NEDIAN SIDIIRC TLR1 LAZES EDAM 16 9.6. MUUM FUMED inr miu Ls inu um 1.1.111 {. MTh LS N.9. Dill LAW nLm�LWIS '�' ZE rtrm.!uc r LL¢ i111m Proposed Alignment I1.!RAFTLAYOUT •# , • i t k 3 •., ,..i' '. ; ... '% - - -rr • 4" • -, . • DRA1Fr LAYprr - 420 -i� DRA? 1 ILAYT 1�P PROPOSED NB SB �.cIGFI!r1L:'ui 5 tFllLRED ' •r 140+00 Detail of Alignment Shift ISS+00 STILLWATER WNSHIP • it 165+00 Manning Avenue North, Northbound at Liberty Avenue Existing Condition Manning Avenue North, Northbound at Liberty Avenue Proposed Road with the Existing Trail Manning Avenue North, Northbound at Liberty Avenue Proposed Road with New Trail and Berm A Manning Avenue Safety and Mobility Project • CITY OF STILLWATER CITY COUNCIL MEETING NO. 06-12 Council Chambers, 216 North Fourth Street June 20, 2006 SPECIAL MEETING 4:30 P.M. CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Sketch plan and annexation discussion for Manning Station, a residential development planned at Manning Avenue and McKusick Road 2. Discussion of potential development of 232 N. Main by St. Croix Preparatory Academy REGULAR MEETING 7:00 P.M. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE in observance of the 4th of July APPROVAL OF MINUTES - Possible approval of June 6, 2006 regular and recessed minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Proclamation for Harry D. Peterson OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of •the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. STAFF REPORTS 1. Police Chief 3. City Clerk 2. Fire Chief 4. Director of Admin 5. Community Dev. Director 6. City Engineer/PWD 7. City Attorney 8. Finance Director 9. City Administrator CONSENT AGENDA* 1 Resolution 2006-128, directing payment of bills 2. Resolution 2006-129, approving 2005 Memorandum of Agreement for Drop-off Center Recycling Grant Distribution with Washington County 3. Resolution 2006-130, approving 2006-2007 Grant Agreement for Municipal Recycling Grant Distribution 4. Possible approval to purchase of video system for the police squad cars — MIS 5. Possible approval to purchase computer for Administration Department — MIS 6. Possible approval of special event — 14th annual block party — Sue Fitzgerald 7. Possible approval of banner installation — United Way — August 25 — September 21, 2006 8. Possible approval of fireworks permit for Cub Foods — June 25 — July 4, 2006 9. Possible approval of Release of 2006 Library Capital Funds 10. Possible approval of TIF District Expansion Analysis Contract PUBLIC HEARINGS 1. Case No. ZAM/06-01. This is the date and time for the public hearing to consider a request from US Homes for a Zoning Map amendment changing the zoning designation from Agricultural Preservation, AP, to TH, Townhouse on 25.3 acres of land, Millbrook Development (Palmer Property), located south of TH 96, west of Neal Avenue, north Brown's Creek and east of Manning Avenue. Notices were mailed to affected property owners and published in the Stillwater Gazette on May 5, 2006. (tabled from May 16, 2006) 2. Case No. ZAM/06-02. This is the date and time to consider a request from US Homes for a Zoning Map amendment changing the zoning designation from Agricultural Preservation, AP, to CR, Cottage Residential on 69.9 acres of land, Millbrook Development (Palmer Property), located south of TH 96, eir west of Neal Avenue, north Brown's Creek and east of Manning Avenue. Notices were mailed to affected property owners and published in the Stillwater Gazette on May 5, 2006. (tabled from May 16, 2006) 3. Case No. ZAM/06-03. This is the date and time for the public hearing to consider a request from US Homes for a Zoning Map amendment changing the zoning designation from Agricultural Preservation, AP, to TR, Traditional Residential on 72.7 acres of land, Millbrook Development (Palmer Property), located south of TH 96, west of Neal Avenue, north Brown's Creek and east of Manning Avenue. Notices were mailed to affected property owners and published in the Stillwater Gazette on May 5, 2006. (tabled from May 16, 2006) 4. Case No. PUD/06-07. This is the date and time to hold a public hearing to consider a request from US Homes for a Planned Unit Development for a 270 lot development on 132+/- acres of land located south of TH 96, west of Neal Avenue, north Brown's Creek and east of Manning Avenue, Millbrook Development (Palmer Property), in the TH, Townhouse, CR, Cottage Residential and TR, Traditional Residential District. Notices were mailed to affected property owners and published in the Stillwater Gazette on May 5, 2006. (Resolution) (tabled from May 16, 2006) 5. Case No. SUB/06-05. This is the date and time to hold a public hearing to consider a request from US Homes for a Preliminary plat approval for a 270 lot development on 132+/- acres of land located south of TH 96, west of Neal Avenue, north Brown's Creek and east of Manning Avenue, Millbrook Development (Palmer Property), in the TH, Townhouse, CR, Cottage Residential and TR, Traditional Residential District. Notices were mailed to affected property owners and published in the Stillwater Gazette on May 5, 2006. (Resolution) (tabled from May 16, 2006) 6. Case No. ANN/06-01. This is the date and time to hold a public hearing to consider a request from US Homes for a Annexation of 132+/- acres of land zoned TH, Townhouse, CR, Cottage Residential and TR, Traditional Residential District into the City of Stillwater, Millbrook Development (Palmer Property located south of TH 96, west of Neal Avenue, north Brown's Creek and east of Manning Avenue. Notices were mailed to affected property owners and published in the Stillwater Gazette on May 5, 2006. (Resolution) (tabled from May 16, 2006) 7. Case No. PUD/06-10. This is the date and time to hold a public hearing to consider a request from Tim Freeman, Folz, Freeman, Erickson, Inc., for a concept planned unit development for a 15 lot development on 5+ acres (Brown's Creek Reserve) in the AP, Agricultural Preservation District. Notices were mailed to affected property owners and published in the Stillwater Gazette on June 9, 2006. 8. Case No. SUB/06-25. This is the date and time to hold a public hearing to consider a request from Scott Junker for a resubdivision of two lots located at 1802 4th St N and 206 West Poplar to create a 10,000 square foot lot in the RB, Two Family Residential District. Notices were mailed to affected property owners and published in the Stillwater Gazette on June 9, 2006. (Resolution) 9. Case No. PUD/SUP/CUPN/SUB/06-12. This is the date and time for a public hearing to consider an appeal of the Planning Commission's decision on a request from Mainstream Development Partnership LLC for a planned unit development for a 46,000 square foot mixed use retail, office and residential use with underground parking complex; a special use permit for residential use in the Central Business District; a conditional use permit for residential use in the flood plain; a variance to the parking regulations and a lot combination of two Tots; Lot 1 - 12,119 square feet and Lot 2 - 5,519 square feet into one lot of 17,638 square feet located at 227 North Main Street in the CBD, Central Business District. Mainstream Development Partnership, LLC, applicant. Notices were mailed to affected property owners and published in the Stillwater Gazette on June 9, 2006. 10. This is the date and time to hold a public hearing to consider McKusick Lake improvements. Notices were mailed to affected property owners and published in the Stillwater Gazette on June 9 and June 16 2006. 2 UNFINISHED BUSINESS SEW BUSINESS 1. Possible conceptual approval of Washington County's Manning Avenue improvement project (Resolution) 2. Possible approval to release capital funds and enter into contract with Johnson Controls for the upgrade of City Hall Boiler (Resolution) 3. Possible approval of plans & specifications for Boutwell Road and authorization to advertise for bids 4. Discussion on Millbrook annexation 5. Possible approval of resolution authorizing sale of Tax Increment Revenue Bonds (The Lofts of Stillwater, Inc. Project) Series 2006 and providing for their issuance 6. Possible appointment to Board of Water Commissioners (Resolution) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS/REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered • separately. s 3 • • • • • • • • • • • • • • • k. • • • • • • • • • • • • • • • i • • • • • MANNING STATION STILLWATER, MN TABLE OF CONTENTS LOCATION 1-2 HOUSING MIX 3-4 HOMES AS AMENITIES 5-6 CONCEPT SITE PLAN 7-8 EXISTING CONDITIONS 9-10 STREETS & ROADS 11-12 PARKS & AMENITIES 13-14 ILLUSTRATIONS 15-20 PLANTING PLAN 21-22 SURVEYOR EXHIBIT Appendix ENGINEER EXHIBIT Appendix CROIX CAPITAL GROUP, INC. CHRIS AAMODT- PRINCIPAL 6428 MANNING AVE. NORTH STILLWATER, MN 55082 PHONE: (651) 235-7212 MANNING STATION /HL`_T Ti 2 • P.U.D. PRELIMINARY PLAT SUBMITTAL I bah, a.n+ du d: rim... thethkbei adj., qath bup.aaw ad/ ebee e®e a.Iv r<a..d ,owmmr. iavape Aclutea mact the lad at de Seer ai M,oamu Na.c N.e 7sea Doc I.emc .01 DESIGNED :6-16-2006 CHECRED DRAWN TRA\S1 ITTED 0 2006 PITMAN PLANNING & DESIGN mono _ dan cal the <thathes ,al de de of a Da74 I nD) ,p ce< ikrDO coca b a.aed S.m tw�� r � si aam.n:am�1. apaD DD A the. mow, r>4.' .teeth w..mon ir. HOC Nur-i Cov. 22 • e-ADJDZCA^'L Allct,rt.CT flt. •LANDO) • RL/IDGNTAL DD-/1 J •ARCMfTLCT.MAL ILLUZTINATION • dtAAyIC DL/brq PUTMA\ PLANNING & DESIGN Suite A11 rolgr n Square SOF Secemd Stmel, Hud , W15401e rhone (7115) 3A/4291 -z E Mai1.: mint.putmanpianninrj+.dd.stSq son putm mplam mgandde,ign.com • CROIX CAPITAL GROUP, INC. CHRIS AAMODT— PRINCIPAL 6428 MANNING AVE. NORTH STILLWATER, MN 55082 Pt IONE: (651) 235-7212 PRCDLCT MANNING STATION tHLLT TITLE LOCATION IN STILLWATER, MN CLRTIrICATION I hereby eemlr that this pl. was onMreel by ate ea melee mY db. ...too anti that lam a duly Lumnd Peolessioewl Lae.. Act.. macho the la., of the State of Mmnnon Syem,�. Na.. Man. Pamao Dam: U.n nett, DLlIGNLD DRAWN DATE_ DESIGNED CHECKED DRAWN TRANSMITTED 6 16-7no6 CCr1'RIGHT 0 2006 PUTMAN PLANNING & DESIGN =TI', dr,.ma. de o.e.lI lean, aeon d ..�.1— ..d te�en.a0. �n E asmelmd m d Dot... Dlaao�y 8 Dnpo a4P8D1 Sened so5t «anA1.d. (aDnDDn. ervpnaedMUsw PPDo nI n a conint abase. n alb. cwr;aa .rebore pemlwn fre. &DDDd Fi• i.t•Jrr= JG. •L0ND/CAPLAlccs:TiCTS L • LAND r-LAlwwc •Ar CHrTNTIAL,AL IN ILL •ARCMrtLCTUITAL ILLUYTRATCN • OR/tR11C DL AGN TMAN MING DESIGN Soho MI '0 lgren Squaw 502 S mond Stove. Iiud.nn. Wf 5400, Phon(715) 3N1-$.1 E Mad: 11fMeputmanplannieigarMdesign.n warn:putmenplanningandd.Flfpt.mm MANNING STATION W.Lakeland Twp. MANNING STATION LOCATION: The proposed new neighborhood of "Manning Station" is located on land comprised of four, 5 acre parcels, that total 20 acres total. This future neighborhood site is bounded on the North by McKusick Rd., on the West by Manning Ave., & on the East by Marylane Avenue. The town - homes of Settlers Glen lay beyond the South boundary. Four existing residences and out -buildings occupy the combined site. ADJACENT LAND OWNERS' DECISIONS: Some land owners, abutting Marylane Avenue to the East, have signed contingent purchase agreements with another development company. One land owner, as of this writing, has refused market -appropriate offers. Overtures for purchase have been offered by Chris Aamont/Croix Capital Group & their agents, but these have, to date, not seen response. Meetings with City Planning and Engineering Staff have focussed on resolving sewer, water and suitable street accesses for the sites on both sides of Marylane Avenue. Having explored numerous concepts, we believe there is sufficient latitude in land use choice and quality residence develop- ment alternatives to retain the current and existing alignment of Marylane Ave. Extension to the South will eventually be needed, to Abercrombie Lane, (as anticipated by City approval criteria for Settlers Glen). Choices explored with Engineering Staff show that this can be accomplished and create appropriate, efficient plat potentials and interesting park/amenity settings, and with attrac- tive streetscapes. This is a thoughtfully researched and significant finding, since the complexities of multiple ownerships and their varying time schedules & motivations could affect each parcel, particularly if Marylane Avenue required removal and complete re -alignment. This is not the case. MANNING AVENUE'S FUTURE WIDENING: Initial phase Highway 15 improvements are an- ticipated to extend from Hwy. 36 to just past Hwy. 12, Myrtle Avenue. Future funds will enable acquistion of added right-of-way and the completion of the widening to 4 lanes in the right of way fronting Manning Station. The Concept Sketch Site Plan anticipates a positioning of these added lanes. Planted, noise -abating berming is indicated on the site plan, as well. • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • i • i • • • • • • • • • • THE RAILROAD LINE: The historic railroad • line is operated by the Minnesota Zephyr, has an impact on planning. It limits primary access • to Marylane Avenue. (This, given Washington • County Highway Department's resistance to al- lowing even a right -in, right -out onto Hwy. 15, • Manning Avenue.) From a future use standpoint, • who can say where the elevated price of fuel takes us. In the years to come, we may see the use of • in -place rail lines re -incorporated as part of a • transit system. We think the historic aspect of this rail line, as a significant area feature, warrants its • reference in the name Manning Station. A small • Ilk structure on preserved openspace, at a Manning Station northerly street's angled corner, will fo- • cus of this rail frontage, providing a passive park/ • openspace setting that will offer opportunity for small gatherings. • • • • • • • • • • • • • • • • • • • • CROIX CAPITAL GROUP, INC. CHRIS AAMODT- PRINCIPAL 6428 MANNING AVE. NORTH STILLWATER, MN 55082 PHONE: (651) 235-7212 MANNING STATION LOCATION CRT1r1CA'f9CN I 5ffebe certly don 0u pion ye. neren04, ne o r rend.i nty &red eumnrmon and thet I . a Ally & Iteceesed ,onuion al lm.wo. A.hneet twice the laws of the 50te of M:n:,.aa Sinm.c Nene: Nan Deer Dan-. D/IGNLD DRAWN '-: DATE - DESIGNED CHECKED DRAWN TRANSMITTED COR—R''a 0 2006 PUTMAN PLANNING & DESIGN 6-16-2006 rihn ee..na tk rr5 fru. r @en of convention y d u.,.a. ul At elements a fhay.deer. l,PSD) dr Sum,orn .. 14In, fare yrnr<o<a h. unn.e sr.r.,.eo,aohr _.. An nahu.r. «..:..a De ,.:.aey .• .Ill. <noa.y n.,.ww. PP&D DDI or chmr .he.e !MILT OF h1LLT 2 22 • LAND/CAR /,5e.CI11Ti011J5gL • Le '5 NID BANNING • RL/IDLNCTL DG/IGN •AITC1-11TDe / �L • dILLVlTR/,TON lnrrllC DL/IG/V UT1t AN ',MANNING '(R`, & bE,SI .1N Suite 0I lulgren Square 502 Second Stn,H. Huds., 0,! 5.101+. � Ph,.nc (7151 041-8241 0.1014il: illureputrnxnplanningandd.•.ign. AA<www.pulmmtplannurgenddenigaa.c.w CULNT CROIX CAPITAL GROUP, INC. CHRIS AAMODT- PRINCIPAL 6428 MANNING AVE. NORTH STILLWATER, MN 55082 PHONE: (651) 235-7212 PIS 0C C` MANNING STAT I O N HOUSING MIX CGRT1r1CAT10,t DGJIdVG.D DRnwti DAT orslcNrn CHECr{) OkAlh n0.5MII I E0 6-16-2006 0 200IS PUTb1AN PtATNNG & DESIGN fltN /am, the ..well lw.. ectra.tmem rd hhhesuta id r Iy�nr 41 4 1.0 P.n .w.r 8 e.r. TWL Unrl n. r:« Uc (00) ,web Jmn! 4xn lyrnje L.. hit rqlm sre ash,. PPSCs>U(iiuo da nn. N.ww 'u m+.a•ro hw DOB NOMCG_R dllLGT OF JT-ILLT 3 22 • LAND/CAR_ I11.01-11TGCTIJRL • LAND M.I.NNING •RL_/D[.VaVl.RLDL. • ARCP4TLCT/J. 311/T1lATIONI •ORMR7 OP —/I N PLITMAN PLANNING & DESIG"_ Suite kII 'lulgran Squanv 502 S.cond Seroec. 11u3.un• WI Win Phan.: t7151,IttI 12.1 E Mal idu9putmarydanruriprrrddnegnav w.r..11RplYnrgrryunddnjl911.0.4. AERIAL ILLUSTRATION VIEW LOOKING NORTH • • • • M • • • • • • • • • • • • • • • 00 • • s • • • • s • • • • • • •• • • • i • • • • • • • • • • • • • • • • • • • • •111 • • • • • • • • • • • • • • • • • • • • • • GUIDANCE FROM CITY PLANS , CITY PLANNERS & CITY ENGINEERS: 1. Comprehensive Plan: The land's designation is undetermined, as most of the site lies outside the current city boundaries, and the City's Land Use Plan provides no color coded land use designa- tion. 2. Zoning Map: The small portion of Manning Station land that lies within the existing City boundary and was designated some 8 years ago as large lot single family detached. It has been the practice of the City regarding lands being brought into the City, that zoning changes take place to better utilize urban services provided. Settlers Glen to the immediate south was guided for attached single family and shown as townhouse on the zoning map. 3. Marketplace Needs, Continued Attention Needed: In discussions last fall, as initial planning and design studies were just beginning, then Director of Community Development Steve Russell said he thought the uses should be predominantly detached residences. In follow up discussions with Bill Turnblad and Bob Lockyear, we reviewed the results of extensive site plan studies employing pre- dominantly the Cottage Residential lot configurations, CR district rules and design guideline use. These are the same rules used in Liberty on the Lake and applied to the recently approved Liberty West neighborhood. As prices for land, for development and for construction have elevated, the ability of even two -income professional couples to purchase a large lot single family home has become a challenge. The detached lot and home type and size that is a good fit for this site setting, the home type that a number of build- ers are currently offering, and the home type that is quite popular in a number of newer neighbor- hoods... is this Cottage style. The pace of sale of the cottage homes has been acceptable in other loca- tions. Further, scrutiny by lender -retained appraisers provides a market research basis for the Manning Station neighborhood. As such, we have incorporated the Cottage size of lots, of 50'-55' in width. (3. Marketplace Needs, CONTINUED ) galosaminallib CROIX CAPITAL GROUP, INC. CHRIS AAMODT- PRINCIPAL 6428 MANNING AVE. NORTH STILLWATER, MN 55082 PHONE: (651) 235-7212 MANNING STAT I O N /t-1LLT TITLL CITY GUIDANCE Po.(.wsd I. +{slues b.M i. I. d, . S....1 Mi... D. DESIGNED CHECKED DRAWN TRANSMITTED �vM 6-16-2006 O 2001i PUTMAN MANNING & DESIGN wE I. —s..r� d wpm• . .1 .•:*r erd di* d . b+e+ylep. .°T: t , Dr Ibr'AUna+d k.u. v9m/n I.. All npw. ue ud ren. • D. am uy, .r al. ..nr++a •a+++...+w.. I, . 0031:9010, dkr<tlo.e BOG NVMCE_R /YILLT OF !1-TILT L.-"No/CAR ARCMITLCTIJRL . LAND. M_ANN+NG • AALIC]GNC C!./IC.Ad .NCCI9L TCTLRAL. LLVITR/.T C.I.. • CRM9C Cr—/ION AN !PLANNING '& DESIGN s.14. 1+n f,.lg.. n Win,. Ail Sn'm.d Slmcl. 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HP p H.1 ry. p.,v.9oy .a.a..� ...a...ptl P....v.1 Al, . w I nu pm .w..wem uurp ...pm a u. tq p,ww u.Ia .94 "Y' y^"' 99.1 I NOIlVOIJ1_ .10 S3IIIN3WV Sy S3WOH NOIIVIS DNINNVW ZLZL-S£Z(LS9):3NOHd Z8OSS NW 'M31.VMl1IlS HUSSON .1AV JNINNVW 8Z1,9 7ddI3N/8d 1(]OWVV SINHD DNI adf1O21D 1VildVJ XIO2 O • • • 414° • • • • • • • • • • • • • • oft • • • • • • • • • • • • • • • •40 • • • • TOP LEFT: 2 Family in 1-Family Clothing, TOP RIGHT: Homes on a Green RIGHT: 4 Family in 1-Family Clothing (+ two A.R.S.'s) LEFT: 4 Family in 1-Family Clothing (+ two A.R.S.'s) Thus, the Manning Station Sketch plan advances an idea of residential choice begun in St. Paul and Minneapolis "suburbs" long ago, and allowed for in Liberty on the Lake. Times and financial conditions have now grown more favorable to find both builder and buyer seeking a lower maintenance setting that retains a single family detached look and feel. A benefit is that appropriately sized, more affordable residences, essentially woven into a detached residence appearance & setting . Such a blending makes "affordability" invisible, in a mixed residential setting. And, owing to the land plan's central parks, compact lot patterns and connected side- walks and trails, more homes are brought into much closer proximity to parks and neighboring opportunities than in a typical subdivision. $iiEiill(. r. n R�tlTfiilt Iftufm. mvIr1[(Iryllll uffit!!I'miniRtmpl In Continuing the City's wise Accessory Dwelling Unit rule that was adapted to Liberty on the Lake, Manning Station's plan anticipates providing the choice of Accessory Residential Spac- es (ARS) for the owners and those who will give benefit and gain even more affordable hous- ing. CROIX CAPITAL GROUP, INC. CHRIS AAMODT- PRINCIPAL 6428 MANNING AVE. NORTH STII.LWATER, MN 55082 PHONE: (651) 235-7212 MANNING STATION HOMES AS AMENITIES or Ardor Awn .w..cold, dor d. r...awl . _,..r• d ul y leerdrlP .l ., , ..d.. d. Nam were yr Door lords. wd. DEssct.fD 6-16-2006 CHECCED DRAWN TRANSaD1ED C .' h$ J:un`. P,A\' ate- alarm lade&.. wan oi.L7ri. °'""•" !1Mt. T OF /I—ILLT 6 22 LAntJ/CA? t ARCMfTLCTLIRL • LAND R.AM.R.C. • RLI DL.Nr IAL CL/701`. • ARCFiTLCT,Ft/V- LLV/ 1.tATON PUTMAN PLANNING & bfSIGN Sow. Si; ivIsrerSqrd,. Y12 Synod Sheet. Ilnbra.. WI S4.le $; 140.�:t7151Y I A2I CROIX CAPITAL GROUP, INC. CHRIS AAMODT- PR/NC/PAL 6428 MANNING AVE. NORTH STILLWATER, MN 55082 PHONE: (651) 235-7212 MANNING STAT I O N CONCEPT SITE PLAN 22 CC-ITTIFICATION I ..nh....Ir ghat dm al... . Its ne ..d..T .p.... .. n d.4 that ... dds 1. L... .d Dnd..an..I Iowa. het.... la d.r tit M.. d d. 5...dMn....0 N.. N.t. N,„„, D. tat.. wag C/IGN^ C DRAWN niN TL DESIGNED CHECKED DRAWN TRANSMI111D 6-16-2006 CCIYPC IGr-IT 0 )INN. PJ1MAN D:ANNIN(• 6 DESIGN tail,. Lan the ardl lot. .d ......,a .I `:Went d.n..� �. a.:" dK ......d.topul..alx tt.i rPoc"a[l. S...I,«. t 11, Eta tr IDritlt pttl br Um.d Sam tmrtndn i.. 111 nym «cd .:?. got .nr .t .h« r.p«H .a.n ..a. h.n W81-DD o• dm tit., /h'LGT OF /r- 7 22 • IAPD/CAR ARCY1 T CTT.IRL •L.: NID1.1-ANNINn • LLIIG./TJLNTIAt_ C1G/1 • ARCI-11TLML. CTAV/Tl[ATO., ;. • aeAR-IC OLnCt: Pl M/IAN PI.ANNII\ G & DESIGN. Suite t(It Talgren Square Sp? Normal 5rm•C Baden• WI SOD rla.ty: (?6)JRI.8291 E MWT: inlaWputa anplan war:K an...plan.irrostd The total number of lots shown is 58. This is a mixture of 50- 55' wide lots and 11 lots that can hold "2 residences in one family clothes". The total residences could reach 69. • • • • • • • • • • • • • • • • • • • • 1 • • • • • • • • • • TRADITIONAL MIXTURES OF RESIDENCES AND RESIDENTS: The mixture of homesites will in- The portion of Settler's Glen directly adjacent has 56 townhomes on 3.9 acres for a density of 14.4 homes/ • vite an energetic mix of neighbors too, with a wider range of ages, and incomes. But, all will share the acre. Manning Station, with all potential structures built, would have 58 buildings on 20 acres for a struc- • values and expectation of a walkable, active lifestyle neighborhood. A more diverse group of residents can ture density/appearance of 2.9 homes/acre. With all potential one and two-family homes occupied, the total • lead to added safety and security. This is due to the more varied daily schedules and staggered hours of be- density would be a maximum of 3.4 residences/acre. • ing home, at college or at work. Such a mix adds to the health, safety and welfare of a neighborhood. This is the result of what author Jane Jacobs spoke of in her book The Death and Life of Great American Cities. • She referred to the enhanced safety effects of "more eyes on the street". • 1101. • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • st1=51111111111111111111111 CROIX CAPITAL GROUP, INC. CHRIS AAMODT- PRINCIPAL 6428 MANNING AVE. NORTH STILLWATER, MN 55082 PHONE: (651) 235-7212 r•Te..00e-C MANNING STATION CONCEPT SITE PLAN 22 C TI PIC / -noN . . . . . I 1-ambr carofr h.dwe alao tommo.j 6r eadm or direct vooreasum ea4 dket I arn a duly Profemonsel Leasceoe ,mie? lava of vl,t Sas. °I 41.neourse Nag. Mao P. Due De.-/lONLD OrW.J.1/414N1 DATL 6-16-2006 DRAWN TRANSMIMO C 16- lam 4 Weft da arm 4 _ tewoked 41.4.147:ftr & Sus lac la igir tewel W-'416.4AALAti, ;-• =Oft) NUN' "r1e7- OF .4-ILLT 8 22 A PLANNING TV. ft' Tolgrvn 502 Second WM, 1-1o4.1. 444 Moo, i7131.1t1: $241. affi.,poonagyransionganddeeogo o_on rouna.plannroxorxhieqpxo,rn • • CROIX CAPITAL GROUP, INC. CHRIS AAMODT- PRINCIPAL 6428 MANNING AVE. NORTH STILLWATER, MN 55082 PHONE: (6511 235-7212 rrco�tcT MANNING STATION /1--1t t T TI TLR EXISTING CONDITIONS CLRT!flCA TI ON 1 Mnby certify .hel Am plea.« 4.0.444 M «> ceders dma wpeavnwo sad de I r. duly Ewceewd Rvlemooeel Lee«epe ArMen ends. ck Low al de Sm. d Mineeepu Syr.. Nre Ne.c P.m, Due DESIGNED CHECKED DRAWN TRAN$MITIED Cor-1e 6-46822006 0 2006 OUTMAN PUNNING & DESIGN ...M ro.. . .«r.a�ad.m»ty" d, De nyH� . P... (DOH 1 l.rs 4Pv6D) �.e.l �.. 4. IUD we nn, 4, 1.6444 Swu4 tap.elln le. All nJa.are need 076> N r cF R PUTMAN PLANNING & DESIGN Snila 6T1 Tulgn•n S.p.aro 51..t %mond Sncal. IWd.un. WI T.4316 Pione'(7151361 32H/ 1: ALii. inhtmpulmanplanni.i/,eMdaaigua3 »v:W.pulme.ryl»mmpga ddnismovm 0 SCALE 200 400 1 inch = 200 feet 600 I I 20 RCVS 37 LIMAS 8 rm P'Nlm t ✓_ AREA NO1 CCOCCOE➢ RANDOMCREEK RANCHET' s NASH CO R/M PUT NO 83 COUNTY ROAD 64 R BIIANC H) ROIT Or RAY AND 1RACK 126 —, N$;OR e+rAPER ODC 728001 6781.178101 OURDICWN NOIDQ91 RARROD R 711-Ur-RAY r !FICA S PART OF 19-030-20-41-0002 I43+MY EA¢YNI EA 231 WEDS PC 480 r/ 1 I 1 6/ (0004) (0003) FRAIL W E S 1t0 x (0002) DOC 322494 STILLWATER TOWNSHIP 1— J V) SO SETTLERS GLEN CICI E(0117 CITY OF STILLWATER (0001) H3 i-31103- - 1320 m.99 lunur'Y��'1 eAsair EXISTING CONDITIONS DRAINAGE AND (01111. Q127) SETTLERS GLEN OWOT1 (0008) 11193 1 175 8IM1 (0006) --tmeggsrvssu 2 (0007) n F� (0008) r—� d/ • 4 TOWNSHIP 259.93 ANNEXATION AND UTILITY EXTENSIONS: When the agreements were made with the Stillwater Township, delays in annexation were anticipated. This, in part, to ease the rate of change and growth impacts on affected property owners. Lands to the north of Manning Sta- tion are scheduled to receive sewer and water in 2006/2007. And, the source of these utilities for extension is in Abercrombie Lane, in Settlers Glen, adjacent to the South property line of the land flanking Marylane Ave. to the East. Numerous choices have been discussed and ex- plored for alignment of this utility extension. Manning Station's development will cooperate in an alignment that extends along its south line, and then thru the development. An alternate would see the utilities installed in Marylane Ave. The timing of the Sketch Plan application is coordinated to assist the City in its orderly annexation and help find a cost effective sewer/water extension efforts. • • • • • • w • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •Elp • . SANITARY SEWER AND WATER SYSTEMS: As discussed above, Manning Station's utilities will dovetail with City utility extension needs and meet engineering standards. • STORM WATER MANAGEMENT: Manning Station's land plan • and grading configuration will meet the run-off regulations, and em- ploy contemporary mechanisms to improve infiltration. These can • include low -impact development practices (L.I.D.) and best manage- • ment practices (B.M.P.'s). The site has been evaluated and there are no wetlands to delineate on the site. A legacy drainage swale exists III in regards to Browns Creek and Shoreland Ordinance. Notification • was received from the DNR that cleared the parcel of any stream or shoreland classifications. We have employed ponding in positions to not only handle the base engineering regulations, but to cause such • ponding to become aesthetic features that will enhance the entire neighborhood's level of beauty and setting. III • y • 411 SCALE 200 400 600 I of 1 inch = 200 feet AN et AEA N au f Nor mama) 5, _ 1 i07RIBE RANDOMV ITCREEK RANCIIET I --- n La CO R/ll NUT S /PA??- OF 19-'=?4 STILLWATER TOWNSHIP CITY OF STILLWATER CIC l -. MI 01?711 TOWNSHI NO 83 I COUNTY ROAD 64 DPP Rh 1IKDIG Ri11FR SWARD RAYRDo RAi11 AC( -Ka t SETTLERS GLEN oUTOT (0008) EXISTING CONDITIONS: PLAT & AERIAL PHOTO CROIX CAPITAL GROUP, INC. CHRIS AAMODT- PRINCIPAL 6428 MANNING AVE. NORTH STILLWATER, MN 55082 PHONE: (651) 235-7212 fOJ CT MANNING STATION tl-1LLT TITLt EXISTING CONDITIONS CERTIFICATION hereby .ady that thy. plan .as pup a red by me of wader my dneat .oper.i.ion and that I am a duly Lammed Prof...sat Laa.cape Ach¢eet nndet the laws of the State of Minnesota. Smola NA. Marc Daman Dam. I1am.e:4143 �LtIGNE � IDPIZALAN DAT DESIGNED CHECKED DRAWN TRANSMITTED 6-16-2006 COPY IC1-IT 0 2006 PUTMAN PLANNING & DESIGN .That la¢� d f .m. the d overall foram eir"ryand nnkP5e (.&de1de wt-qd.o.MO b1: d Sum Capmdn Lw All nehu - teemed Da Ilowhnm pvmueo. jmm D08D•DIlor them .co..pym. above mLLT Or /HLLT' 10 22 •L ,.,CARARCP1ITLCTURL • 1—A DI AIMITIG • RL.,oLnmfJD rIG • ARCMITLCT..RAL. ILJ— lilA • ORAri9C O—/101. LITMAN PLANNING & DESIGN Sully 301 l ulgran Syunre 5024 nd Strae1, !ludas., WI 5401a rM.ne: i7151381-E291 E Mail: mru2pu;.oplanninganddeuign.eom haws vaputmanplanninganddevrn.u.m CROIX CAPITAL GROUP, INC. CHRIS AAMODT- PRINCIPAL 6428 MANNING AVE. NORTH STILLWATER, MN 55082 PI ION E: 1651 1235-7212 PR OJLCT MANNING STATION !I-1LLT TITLL STREETS & ROADS CLRTIFlCATION I Mnby e.uh Wen die plan wee mend Ter w er br .r dmn .apemmem ud do I ee a Mly lwcwed RaFnmaul Twee, Adm. welee a4 We al the Sane of Mmes... Sy eeme Nam. Men Pima Doe lane wde DNLD DRAW DESIGNED [NECKED DRAWN TRANSMITTED 6-16-2006 0 700 6 PUTMAN PLANNING & DESIGN one d,..na . a.,erN lam .a e al r.:er and d,. de.e.a �. U.d,,a '1 Pau« Pie . K 0,�r�Pi e�8o: Seim mn Law Aii e < IDD p,mecwe b, un.r• d w is dae w sword D aeon coaenp aeaor� arua.a. ha. PPAD-Ike elme e6a.e r 11 22 • LANOZCA z,,t3rl7LCT1Jtt_ • L.NND'L.ANNNJG •RtJOLNTtA X_'lW htCHTLC1 A . LLV/TRATIO`.- ,tnp+•e1C DL,KIN .Igren .gupm • Sempt DYdr. ,. WI 715)]N1..A.141 .„ STREET SYSTEMS CONNECTIONS & HEALTH, SAFETY AND WELFARE: Much City Planning Staff attention was focussed on eventual connections providing two access points to the neighborhood. Primary early phase and long-term access and egress will come from Hyw. 15, to McKusick Road, back south on Marylane Ave. and then into the neighborhood. A secondary route can be obtained with the eventual connection of Marylane Ave. to Abercrombie Lane, as residential lot development proceeds The large central park -green of Manning Station would be framed by a one way street, just as Liberty on the Lake's Heritage Square is bounded by a one way street, of 20' with parking one side, sidewalks and boulevard trees. Other streets anticipate using the same street standards used in Liberty: 50' Right of Way, 28' paving with parking one side. The intention was and remains to (on -purpose) employ paving widths that impose a caution and slowed, traffic -calming speed limit, independent of speed limit signs. Literally thousands of homes in South Minneapolis front on streets 30' wide, that permit parking on both sides. • • • 0• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • .11/0 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • to • • i • • • • or M • • • • • (STREET SYSTEMS (CONTINUED) Such streets intentionally compel a "yield on approach" to another vehicle. These calming standards were compromised significantly with Liberty on the Lake's ap- proval. But even in diluted form, the effects of safer pedestrian and driving setting have been a regu- lar source of compliment from residents. Fortunately for safety sake and neighborhood integrity, such stan- dards are now being further rec- ognized by the Institute of Traffic Engineers. Residential Streets, a joint publication of the Urban Land Institute, the National As- sociation of Home Builders the American Society of Civil Engi- neers and the ITE has advocated such standards for years. The most recent edition of the ITE's standards, issued after extensive collaboration with the Congress for the New Urbanism confirms the approach of keeping a sound balance of health, safety and wel- fare issues. Specifically, the issues of emergency fire and EMT access must always be weighed against the daily increased dangers to drivers and pedestrians. This, when excessively wide streets are mandated and compel and encour- age excessive, dangerous vehicle speeds. Costs rise for construc- tion, as well as street plowing and maintenance costs extending well past the foreseeable future. ( a a Z 0 i r-�-� r; -- I 8 11i 7J U40 !i1 1saw i1 1I I I I 1 \I I I I 1 I III 1 1 II 1 1 I I ,, _Ll__ JJJA'; - v' } OUILOT A uses sr. PROPOSED ROAD OUTLOT B )0206 1F. e - 120006 MA2YLANE AVE. N. IQf C.S.A.H. NO. 15 1200.06 WEST LINE OF THE SW 1/4 OF SEC. 19, T30, R20 Manning Station's multiple access points, the avoidance of dead-end/cul-de-sacs, the creation of a block network of streets enables multiple access and egress routes for emergency vehicles, on -street parking, sidewalks with trees in the boulevard, traditional home setbacks, ... each facet of planning and design safety has been evaluated and considered in the preparation of the Sketch Plan of Manning Station. i N00.52'22"W 12,002 st. h9� s+s I. 1 I - EE 5? LINE OF THE WEST 726 FEET OF THE NW 1/4 OF SW 1/4 OF SEC. 19 N00'52'22"1I° t _ NORTH CROIX CAPITAL GROUP, INC. CHRIS AAMODT- PRINCIPAL 6428 MANNING AVE. NORTH STILLWATER, MN 55082 PHONE: (651) 235-7212 MANNING STATION STREETS & ROADS I Way gm* ihet a. a....,..a Lr w or maw w Ana—. ad do I•. iur E.v.1 P.l.....' Lam.... h•4rSump .IY..w.. Wow Yam Pero Danc • DE6GNED 6-16-2006 CHECKED DRAW" TRANSMITTED O 2006 PUT►61N PLANNING & Dt51GN DWDDe a .±m •,.. • m g wise -0DI m h., ram-•, •I_AtC/CAF! ARCMITLCTUlG • L,ANO,LANNING • fJLJ✓xSJLNTV.I. OGIRiN • NRCI-nTLCTU AL, uwYR.ATION •a AFT-$Coe-nw CROIX CAPITAL GROUP, INC. CHRIS AAMODT- PRINCIPA_ 6428 MANNING AVE. NORTH STILLWATER, MN 55082 PHONE: (651) 235-7212 MANNING STAT I O N PARKS & AMENITIES I mot!, awoly ,bm do pkn aa. teea«ed by m maw wy d mMm. 4 eon) Watt 1 a a ^uly t»aead Auknnvn.al Law., Ariatez. a de tM Wm of de Sant d%Amm.o. Srn.t Name Yaw alma. 13.e itch. hail DL/IGN^ D DRAWN ; 6-16-2006 COrI'RK 1T 0 70N, OUTMAN PIANNING & DfSKG\ Olt «tit Inn "ry1u: lwmoieo, t„ p U lop �c 'r <19�' . l JnntJ Sae (. taste Lae MI hyAtt ..td.a' DDBD INi�"::i•'.. nos• w. a �., ut..i»i»n n.n =Ob NUM rMLGT or- /MELT 13 22 'PUTMAN PLANNI\ & bESIGN_. :hate 111 rdgn„ sgn.n• 502 Saud Staext, 11udtm. Wi Utile Muse: (7151 31Mtw.1.41 E Mai6: ilk yuaaonplonnuilardd haw-,Ntmaeplantmypnddeeft. tam PERSPECTIVE VIEW: PARK SETTING LOOKING WEST. PARKS AND AMENITIES: The Manning Station land plan offers an extensive array of active and pas- sive park features and trails. Most homes front either on the major park/activity green, or focus on boulevard streetscapes , ponding and amenity settings. The Hwy. 15 berm is actually a trail/pond system/ planted amenity. The entire neighborhood pivots around and focusses on the central park -green that includes a football/ soccer/lacrosse field, a tennis court, a totlot-play structure, sand volleyball courts, and a shelter for small gatherings, coupled with two sets of small bleachers. At the north end, we anticipate a more passive sitting area adjacent to the railroad tracks that would include seating and a historic plaque discussing the role the railroad played in Stillwater's history. Each home would be linked via sidewalks, to these parks and the trail system that is to be part of Hwy. 15/Manning Avenue's future Linear Parkway improvements. The total openspace area is 3.9 acres, or 19.5 % of total site and 22.9% of net site area. The anticipated expense of park improvements that would typically fall to the Park and Recreation Board and Department to both plan, fund and construct will run well beyond any 10% value of raw land that might comprise a typical park land dedication amount of fee in lieu of such a dedication. Additionally, since the entire neighborhood has as its focus a park, these amenity improvements are not likely to be put in last. Rather, they will be among the first priority. Further, since they are also likely to be homeowner association - maintained, a high level of upkeep will occur, as well as a complete approach to park feature improve- ment... including irrigation systems. • • • N • • • i • • • • • • up • • • • • • • • • • • • • • • • • • ere • • • • • • • • • • • • • • • • • • s • • • • • • • • • • • • • • • • • • • • • s. • • • • • PERSPECTIVE VIEW: LOOKING NORTH OVER CENTRAL ACTIVE PARK -GREEN, FRAMED BY HOMES WITH HOUSE -DOMINANT DESIGNS AND "TAMED" GARAGES. CROIX CAPITAL GROUP, INC. CHRIS AAMODT- PRINCIPAL 6428 MANNING AVE. NORTH STILLWATER, MN 55082 PHONE: (651) 235-7212 MANNING STATION PARKS & AMENITIES 16••k ..tile the dt• •le•.r i to low srran.. r do I •••ddr La•wd MmL.ewc. s Ad* - d• N. Y•. Pas.. Des DESIGNED CHECKED DRAWN TRANSa11110) Ws. •1a1 C 2006 PU11IAN PLANNING & DESIGN WI* amok*. d• mei Ira «.Rssr r Da w a..e. . «....•aa., wsw Fs anao-uol w d,.n n .. 7015 IV VMbt. 14 22 • LANC/CAR nrtCt1rtLCTL/RL • L ANO R_ANNING • RL./IOLNTALl At I LL A.RCt1ITLV CTRAL V/TRATON' • CJtAf'•'uC OCJIGi UTMAN PLANNING bI SIGN ttuq;nn.qunt li4,ond Stavt. I lulvx.'Ni 5404, • .7151 ;q x+�i ;nhePpu!mnnp:on.0 w u`puten.plan_ningand CROIX CAPITAL GROUP, INC. CHRIS AAMODT- PRINCIPAL 6428 MANNING AVE. NORTH STILLWATER, MN 55082 PHONE: (651) 235-7212 MANNING STATION /I-itLT TiTLL PERSPECTIVE ILLUSTRATION OWTTIFICATION Ieu•by cup', the, AA elan ee.'try,. M u. aide .y mourn superman eed tier 1 an a duly Lenard Notes...gel Un¢eq Ruin.. undo .M Ian al the S.ee d Idsneaou 5y... Now W.. Casa. CLu [Atom wdl DL/ICd 4 D Dr t -JN . DATE DESIGNED 6-16-2006 CHECKED DRAWN 1RANSMIIIED C O!'"T1T O 200( PIUTMAN PLANNING & DESIGN MTh, d,aene. de «dl Ion.. aid rasa el ae«e .d da tem. �. gmd. da Rclued r of as.. (D e ncy: &9F ail opya n Lu Al I. Ewe lted ed M Unmd Sen�npenAh+ Ln. All nehn re uuned aMwoe Ua ai� roar e r p,. eelae ..mIran W9DDDI a. n, dim above /MLt— O� /HLLT 15 22 • LAND/CAR.TURL • LJSNC) r✓.NNtNG • Rt/1GLN W IDR—rKitYl • ARCMRLCTLf[n_ e1V/'mnTC•N CIRGAPFUC DL/10`. 'PUTMAN PLANNING & DESIGN_ Su,r.• V1 '[Alga, Square. i552 aa.d SMIo.. I ludu.n. WI Phony' i71513E AZ91 C Mail: ys PERSPECTIVE VIEW: PATH BETWEEN PLANTED BERMS LEADING TO MANNING AVE. LINEAR PARKWAY TRAIL. • • • 0 • • • • • • • • • w s • • • • • • • • • • • • • • s • • • • • • AT UPPER RIGHT: • SINGLE -LOADED, TRAFFIC CALMED STREET ABUTS BERMS AND PONDING AGAINST MANNING AVE. lika • AT LOWER RIGHT: oe BOULEVARD TREES SHELTER SIDEWALKS AND PEDESTRIAN -FRIENDLY STREETS. NOTE ANGLED HOME POSITION AT CORNER LOT. 411 • • • • • • • • • • • • • • • • • •1 • • • • • • • • • • • w • • • • CROIX CAPITAL GROUP, INC. CHRIS AAMODT- PRINCIPAL 6428 MANNING AVE. NORTH STILLWATER, MN 55082 PHONE: (651) 235-7212 I MANNING STATION IPERSPECTIVE ILLUSTRATIONS I L—' «.d. dew Eke i .... mewed k e< =Se wedwmoo .. mod de I s ddr I PS... 4 Ir.c.r. Adret ask. d. ten 4 Elee d liennece DESIGNED 6-16-2006 CHECKED DRAWN TtANSYITTEO O 2006 PUMN PUNNING 8 DESIGN =be /ewe et meek Ism —u— d Sewn fn 0. �WW.r.d�r w mew diem Ja. /i—ILE_T OP'- /MLLT 16 22 CROIX CAPITAL GROUP, INC. CHRIS AAMODT- PRINCIPAL 6428 MANNING AVE. NORTH STILLWATI R, MN 55082 PHONE: (6511 235-7212 MANNING STATION PERSPECTIVE ILLUSTRATION I knh^• lair Inn el A, 5'w tiMinne.x. Nor: ▪ Wes • Now Dow ".NGC OI .AWN OAT7_ DESIGNED 6-16-2006 CHECKED DRAWN - ' R; \'c!,I I' 1! El OOC N4UN1 t_FZ 17 /1-IGGT 22 • LAND/CAR ARCMfTLCTL CL • LAND,LANNING • RL/CGf LTLAI-A1. LL • ARCI'1tTLUUL LLC?V/"TRA • GlAfYnC OL/1GN PUTMAN PLANNING & DESIGN Suite 1111 'rulKmn W� 502 5,en.41d Street, liuduin. WI Sk, -„ Phone: (715) 38) ii:41 F Nell' inlr.trptrImanrIonnt ndde.etin en�n PERSPECTIVE VIEW: MEANDERING TRAIL FROM MANNING AVE. LINEAR PARKWAY INTO S.W. CORNER OF MANNING STATION • • • • • • • • • • • • • • • • • • • • w • • • • • • • • • • • • • • as • • • • • • • • •410 • • • • • • • • • • • • • • • • sio • • • • • • • • • • • • • • • •i • • • • • PERSPECTIVE VIEW: TRAFFIC -CALMING, WINDING STREETS WITH BOULEVARD TREES AND SIDEWALKS. CROIX CAPITAL GROUP, INC. CHRIS AAMODT- PRINCIPAL 6428 MANNING AVE. NORTH STILLWATER, MN 55082 PHONE: (651) 235-7212 MANNING STATION PERSPECTIVE ILLUSTRATION 16..Le mob dew au ,i.. w rued k «e mho wAwl yre.amrdei•ffilleJay Loured PalwrJ l.socae Adana we& i Ion d de Sue d line Sy..... Name N.a gore Lou bum. rd1 DAT` 0 3ES TitA>SMI 1 6-16-2006 2(I06 PU111AN PLANNING & D[SIGN OM. iM al earl Ire ,iy.re el urprom gout Oki am Awe Ile ihesatt bre Suss lug .fir me - �r.si iP6D. ere «.i.. eery/. a w•m.* 4. D-DD1 .« <aAtm.6>.. UOb IVUMbt=R /1-iLL- .ram • LA'CAt2. AR0-1rrLc l., • LAND I1ANNING •Re-/Y]GNTIAL CAL LL • ARC1-n i GC1t/RAL LLU/TRHTON, • G[ArrnC DG/IGN 'PUTMAN PLANNING & ©[SIGN.. Suite _„t,enEn,�.,,F 19tt2 See 4 •1 ttnwuu,. wi SSCta l'hona i715t N-E NFxit:nt,Wpatmanp-..enni eeuhnc;aa ww_/atiammplary rkngantlJe,401ne , 1414=i11111111111111•110 CROIX CAPITAL GROUP, INC. CHRIS AAMODT- PRINCIPA 6428 MANNING AVE. NORTH STILLWATER, MN 55082 PHONE: (651) 235-7212 i41111111111Pilm MANNING STATION PERSPECTIVE ILLUSTRATION Ce—lutTIF1CATION • sso-As Aro this plan V. Remo.. by of wart as dn.. swommon esd due I on • Ads inceosed Pnolossionsol Lmops modes %At ol 5.0 ol Moos.. Now M., Panes DESIGNED 6-16-2006 CHECKED DRAWN l0A55511,11 290(5 PUNA: iron. the oaessi. oropposof sonsoeuz of soce. deovrat, sorrs'AL (NT plapeZZ' Ifs de...2 Stases Coososto L. All r010s feseoed o, MiVir soss0.• •Wo0 015104)0. dim nor. SY USTI 19 22 • 1-AstA.C.e/CsA.,._ ncTtct#r• • L-AND • 1‘0../100-N-01,51-Ct-/-IGN • AFACI,TR-CTURAL. • CARAPHIC • - - - -PUTMAN PLANNING & DESIG\I Sults MI 1011srm Squaw SO2 Sttond 50wt, 'Hudson, VA 5401. Plum, (71,A) 311I 82A1 E \lag, COO • ., .-tir..',.;;;.;;624:11":"::::::11:17.- ::nuir1=4""1"--12.1.11.44111111".171Pr'in:' --111 11'1 ss0106•WV-7rr :11:11110411 1.111.- On Or PERSPECTIVE VIEW FROM MANNING AVE. AT TRAIL & PLANTED BERM 71. ME It 111111111N11111111111E1111 1111111M1111111111111•11111_ IMIIMINIIN111.10111•1 MI • • • • • • • • • • • • • • • • 49 • • • 8 • • • 49 110: • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • PERSPECTIVE VIEW: MANNING STATION RAIL LINE AND PASSIVE SITTING AREA i• • • • • • rte CROIX CAPITAL GROUP, INC. CHRIS AAMODT- PRINCIPAL 6428 MANNING AVE. NORTH STILLWATER, MN 55082 PHONE: (651) 235-7212 rROJGCT MANNING STATION PERSPECTIVE ILLUSTRATION C�.�Tr CATON t Ire* tie i• tense. tuned lee ae• n i g Ana opereaa r ea l a.. ik lserd P*N..+mei la..e.t+ Ad.w..dn tk Leos of The Sae el.. Hr. ▪ ▪ M.a Paws Q.e DESIGNED 6-16-2006 CHECKED DRAWN TRANSMI1 TfIJ O 2006 PUTMAN PLANNING & DESIGN _Do eats i..e.a Ire4 res. oil arms .dad De..6....10w0Dr..�n<d a limed �D. a e„ « doe aw.* MID DEN u dt.n shoo. COb IVUN1 20 22 LA .'Cn1'G ARCMRLCTLRL LAID PLANNING • AllC1+RMI rrrw_ova LCTJRnL LLV/Tl[nT10N v1AN PLANNING & DESIGN. ▪ ThN •, y, n $ik 5emed Store. ;fad., WI UM. r r7151301.l'wr r'.1 i intuapwalonpiannery`pnddt, a w'. putmanptarounpaMdegjgrroo.. geszsgmll CROIX CAPITAL GROUP, INC. CHRIS AAMODT- PRINCIPAL 6428 MANNING AVE. NORTH STILLWATER, MN 55082 PHONE: (651) 235-7212 PROJL MANNING STAT I O N PLANT LIST CLRTlriCATION .h day du. pier . 6y ale ea andat cid 19., ern a duly t+<e.«d n.k..w� s, i ..cape Arfnm uM« ahe 4r. of d. kale 4 Mhnre.u. Nee 9.. r.w, Dee lucre wan DL/IGNLD DR1s W!. •, OAT DESIGNED 6-16-7006 CHECKED DRAWN TRANSSn1HD COrYRIGMT 0 7001, PUTMAN PLANNING 6 DESIGN Wht, dmua 6.41 foul. .1 d of .and�� 1 i M Oda. Pda aqbed snL '„I NMw 11)0/ E 5 tk.H. W6nned :;resin 1,. 11„ JOb NUMbLR• /HLLT Or" h1LLT 21 22 LAND/CAR ARCMrTLCTlJ L' • L ANSO PLAINNING • lat-tCLMIAL IX./1L.L • ARCrI•TLC'MtL rlAwT/ennCNN NyeAAlaile ovtoNN PLITMA`J PLANNING & btestGN., Soar 91'ragN.,, tiqvuw• 502 Sawa Sara Hudson, WI 5034. rh,,e:(r1513I1-001 E Ma: mk aspempmyla.n. and _ w cm.ecra to taS SOPS Saaaari3'"oI an *Eau SWOP to w Ca aswa Sot. TYPICAL MULTISTEM PLANTING Maas O NOM SVPS,O tat 7 Mat Ma -Mar 7~10 SOW kl Exit ;a wfS) ONES wA. SRIP.4,) i rrra5 AW Sa net w1/3 OM Oaowr-wo to l mar 37A1 3 IOW Waal RAv LIMES Rw9dt rr+ut wear, ketroc Van, Ew TYPICAL SHRUB PLANTING DETAIL r„>.W.w law m swot erne rr aura LOOPS raid sass rEAna reNs ra nuw a SR a Parrs woo. W-as. nom 'Iwo POSIMILL WW1. wNt.mnl PICK. Iwrr cam a, maw q P i ) sag Pa .®-aac.ecs.En .w aa.E SOIL SPOCOr .n. ,R.w. ,w..a WI NM. Mroo-wos smorar110.04 TOP '/:N..°'w u¢c. awvrt ,u..... MOO= roan r. n Cris. w.w+na WK1 Waal ro .w. KEasar .o ravnT nmW 11. .. VA'S Oar a ere. was PLANT LIST )TY N SI .NI COMMON NAM1:: 13i,Irnlral name SIZE' DOT DECID[I0US OVERSTORY TREES: D.O.T. 2'6 I Al. AMERICAN LINDEN / Tilla amcncana __ 2 BW BLACK WILLOW / Salix nigra 2.5" 3 CH COMMON HACKBERRY / CeUis occidentalis 2.5" 4 CKM CRIMSON KING MAPLE / Acer platanoides ear. 2.5" 5 EMA EUROPEAN MTN ASH / Gorbus aucuparia 2.5" 6 GA PATMORE GREEN ASH /Fraxinus pennsylvanica patmore 2.5" 7 HL HONEYLOCUST (THORNLESS) / Gleditsiu triacanthos 2.5" 8 LL LITTLELEAF LINDEN /Tillacordata 2.5' 9 NM NORWAY MAPLE / Acer platanoides 2.5" 10 PO PIN OAK / Qucrius palustris 2.5" II RM RED MAPLE / Acer rubrum 2.5" 12 SM SCHWIEDLER MAPLE / Acer platanoides var. 2.5" 13 14 SkHI SuHI SKYLINEH NEYLOCUST GIeditsiatriinelmis"skyline" 2.5" 2.5" HONEYLOCUST / Gledilsia canthas inermis auea 15 Sxc SYCAMORE / Platanus occidental's 2.5" 16 WW WEEPING WILLOW / Salix bablyanela 2.5" 17 WA WHITE ASH /Fraxinusamericana 2.5" 18 YB YELLOW BIRCH I Betula lulea 2.5" 19 SuM SUGAR MAPLE / Acer sacchraum 2.5" 20 ABM AUTUMN BLAZE MAPLE /Acerfrecmanii'jefersred' 2.5" TYPICAL CONIFEROUS PLANTING PLANTING NOTES Contractor shall contact Gopher State "One Call" (651-54-0002) to verify underground utility 14. locations before any excavations. All plants to be specimen grade, Minnesota -grown 15. and/or hardy. Plants to meet American Standard Stock 16. requirements for type and size specified. 4. Shall adhere to, but is not limited by, the following standards: a. All plants shall be free from disease, pests, wounds, scars, etc. 17. b. All plants shall be free from noticeable gaps, holes, or deformities. c. All plants shall be free from broken or dead branches. 18. d. All plants shall be have heavy, healthy 19. branching and leafing. e. Coniferous trees shall have an established 20. main leader and a height to width ratio of no less than 5:3. On -site transplant stock to be flagged & staked prior to machine -moving. This stock may vary from 5:3 standard. 21. f. Plant sun orientation will be same, before and after transplanting. 5. Contractor to stake locations of all pees and 22. shrubs. Actual location of plant material of plant material is subject to field staking adjustments and site conditions. Obtain owner & Landscape Architect approval prior to installation. 6. Use minimum 12" depth loam planting soil for trees and 6" for shrubs (sides and bottom of hole). 7. Guying of trees optional; planting contractor to re - level if not plumb after one year. 24. 8. Wrap all smooth -barked trees -fasten top and bottom. Remove by April 1. 9. Open top of burlap on BB materials; remove pot 10. 1. 2. 12. 13. 23. on potted plants; split and break apart peat pots. Prune plants as necessary- per standard nursery practice and to correct poor branching pattern, prior to or at install. All stock to be covered and/or sprayed with anti -transparent for transport from source nursery to site. Plants shall be immediately planted upon arrival at site. Properly heel - in and water all materials only if necessary; 24 hour maximum. All shrub planting beds shall have weed barrier fabric plus 4" depth of shredded hardwood bark mulch and Valley -View (or equal) poly edging as noted on plans. All disturbed areas to be sodded unless otherwise noted; sod to be standard Minnesota -grown and hardy bluegrass mix. Four inches of shredded hardwood bark mulch shall be used around all trees within saucer, shrubs & ground cover/perennial areas. An irrigation system is planned for all planted areas. Landscape Contractor shall coordinate with Irrigation Contractor & provide necessary watering of plant material until irrigation system is operational. Landscape Contractor to provide owner with watering fee schedule before acceptance of bid. Tree & Shrubs, Groundcover, Sod & Seeding contractor(s) are to clearly identify watering commitments in bids & coordinate schedule & duration with owner so as to assure no gap in watering & to ensure continued & sustained healthy plant growth. Scarify root pit sizes & bottom prior to planting. Fill all voids between planting pit & root ball with topsoil mixture appropriate to species. It is landscape contractor responsibility that, for all trees, shrubs & groundcover, and machine moved stock, that the planting pit and root ball is to be thoroughly flooded & soaked with water at the time of planting and immediately mulched following planting. Provide 4" ht saucer around trees & 2" ht saucer around shrubs and shrub groups. Area is to be mulched with specified materials unless otherwise noted on planting plan. Plant material substitutions must be approved by the Landscape Architect Sr Owner. Landscape Contractor must provide copies of plans showing recommended changes & bid variances prior to final approval & installation. The contractor shall provide one year guarantee of all plant materials. The guarantee begins on the date of the Owners acceptance on the initial planting. Replacement plant materials shall also have a one year guarantee commencing upon date of re -planting. Plant species & sizes may be substituted based upon availability, disease issues, etc. Contractor proposed solutions must be made in writing & approved by owner & Landscape Architect, prior to installation. 21 ELM 22 NM 23 RB 24 SHL EMERALD LUSTER MAPLE / Acer platcnoides NORTHWOOD MAPLE / Acer rubrum northtcaxx) RIVER BIRCH / Betula nigra (2 STEM) SUNBURST HONEYLOCUST / Gleditsa triaeanthas inennis DEBORA! L MAPLE 1 Acer plat:moidcs QTY Q"IY 2.5 CMS 2.5" 13161 25" DIY CONIFEROUS MEDIUM SHRUBS: C.M.S. BLUE Pt ITZER JUNIPER / Junlpcous gland hcvi DWARF JAPANESE YEW / Taxus suspidata nana 24" dia. 24" dia. '' 5" 3 GA GLOBE ARBORVITAE / Thuja occidental's globssa 24" dia. 4 CPI GREEN PEIT7PR JUNIPER! Junipcn'u'. chi ncnsi' plc compacta 24" dia COT AP 2 CBS 3 CGS 4 BHS CONIFEROUS OVERSTORY TREES: C.O.T. AUS IRIAN PINE / Pinus nigra COLORADO BLUE SPRUCE / Picea pungens glauca 83 'SS CONIFEROUSSALALI.SHRI.IBS: C.S.SicArre S HT: BI BROA DMOOR JUNI PER / Juniperus Sabina' No ulna, r COLORADO GREEN SPRUCE / Picca pungens BLACKHILLS SPRUCE / Picca glauca densata 8' HT. 2 CCJ CALGARY CARPET JUNIPER / Juniperus chinensis'calgary carpel' 8' HT. 3 DMP DWARF MUGHO PINE / Pinus mugo mughus var. 8' HT. 4 SGJ SEA GREEN JUNIPER / Juniperus chinensis 'sea green' 5 DF 6 JP 7 NP DOUGLAS FIR / Pseudotsuga Laxifolia JACK PINE / Pinus banksiana NORWAY (RED) PINE / Pinus resinosa 8' HT. 5 WJ WEBBER JUNIPER /Juniperus chinensis 8' HT. WCI WILTON CARPET JUNIPER / Juniper hurimnlul is 'a thorn' 8' HT. DI S DECIDUOUS LARGE SHRUBS: D.L.S. 8 NSp 9 SP NORWAY SPRUCE / Picea ables SCOTCH PINE / Pinus sylcestris 10 WP WHITE PINE / Pinus sn..l•i// STORY TREES: D.U.T. 1 AM AS 3 CW 4 DWC AMUR MAPLE / Acer ginnala Al I FGHENY SERVICEBERRY / Amelanchier laes is CORKSCREW WILLOW / Salix matsudana tortuosa DONALD WYMAN CRAB / Malusdonald Wyman' 8' HT. B 8' HT. CL N'IIT. 3 CSS 4 DP 1.5" 5 GN 1.5" 6 PC COLUMNAR BUCKTI IORN 1 R1,mnus Iiunpulu COMMON LILAC / Syringa culgaris var. CUTLEAF STAGHORN SUMAC / Rhus typhina lacinlata 3' ht. 3' ht. DOUBLEFLOWERING PLUM / Prunus Irilobt GOLDEN NINEBARK / physocarpos oulifollus luteus PEKING COTONEASTER / Cotoneaster lucida 3' ht. 3' ht. 3' ht. 3' ht. 1.5" 7 RD 1.5" 8 TH 5 ERB EASTERN RED BUD / Cecis canadensis 1.5" 9 WV REDTWIG DOGWOOD / Comus sangunea TATARIAN HONEYSUCKLE / Lonicera latarica WAYFARINGTREE BIBURNUM / Vibumum lantana 3' ht. 3' ht. 3' hi. 6 HCr HOPA CRABAPPLE / Malus hopa JTL JAPANESE TREE LILAC / Syringa amurensis japonica 1.5" 10 WE 1.5" ML MONTAIGNE LILAC / Syringa sp. I.5" NV NANNY BERRY VIBURNUM / Viburnum Icntago 1.5" PD PAGODA DOGWOOD / Cornus allcmifolia 1.5" PB WHITESPIRE BIRCH / Betula plataphs Ila PS POPLAR (SP) / Populus sp. 1.5" PSC QA PINK SPIRES CRAB / Mal us 'pink spired 1.5" QUAKING ASPEN / Populus trcmuloides 1.5" RED BARRON CRAB / Malus 'red barron' 1.5" 16 RCr RADIANT CRABAPPLE/Mal us radiant 17 18 19 20 21 22 23 24 25 RSCr RO RYC SS SCr SSCr WH FD p SYM t CUT BSJ 2 PA 3 RC RED SPLENDOR CRAB / Mal us 'red splendor' RUSSIAN OLIVE / Elaeagnus anguslifolia ROYALTY CRAB / Malus 'royalty' SPARKLER CRAB / Malus 'sparkler' SHADBLOW SERVICEBERRY / Amelanchier canadensis SNOWDRIFT CRAB / Malus snowdrift SPRING SNOW CRAB / Mal us spring snore WASHINGTON HAWTHORN / Cratagus phaenopyrum PROFUSION CRAB / Malus ' profusion' COMMON NAME / Botanical name CONIFEROUS UNDERSTORY TREES: C.U.T. BLUE COLUMNAR JUNIPER / Juniperus chinensis car. PYRAMIDAL ARBORVITAE / Thuja occidentalis pyramidalis RED CEDAR/ Juniperus vireiniana glauca 1.5' 1.5" 1.5" 1.5" 1.5" 1.5" 1.5" 1.5" I.5' SIZE/ Y DMS WINGED EUONYMUS / Euooymus alatus YELLOW TWIG DOGWOOD/ Comas stolondcm sw: DECIDUOUS MEDIUM SHRUBS: D.M.S. 3' ht. 3' ht. AS 3 AV AWA'FERER SPIREA / Spuca bumalda ARROW WOOD VIBURNUM / Vibumum dentatum 3' ht 3' ht 4 CC CRANBERRY COTONEASTER / Coloneastcr apicutata 3' ht 5 DWE DWARF WINGED EUONYMUS / Euonymus alautus compacta 3' hi 6 GM GOLDEN MOCH ORANGE/ Philidelphus coronarius aureus 3' ht. 7 JB JAPANESE BARBERRY / Berberis thunbergi 3' hi. 8 MCh MANCHU CHERRY / Prunus tomentosa 3' ht. 9 MB 10 SS VD MENTOR BARBERRY / Berberis mentorensis SNOWMOUND SPIREA / Spireajaponica VARIEGATED DOGWOOD / Comus clegantissima 3' ht. 3' ht. 3' ht. 1'- 711 ZABEL Ell INEY SUCKLE / Lonicera hi DSS AWS 2 3 4 5 6 BCV CB CDH DGN DKL DECID1.iO'SsMALLSHRUB: D.S.S. ANTHONY WATER SPIRAEA / Spiraca bumalda sp. BAILEY COMPACT AMERICAN VIBURNUM / Vib. lril. var. CORALBERRY / Symphonicarpos orbiculantus CLAVEY'S DWARF HONEYSUCKLE / Lonicera xylosteum DWARF KOREAN LILAC/ Syringa pallbiniana DWARF KOREAN LILAC / Syringa pallbiniana 2' ht. 2' ht. 2' ht. 2' he 2' ht. 2' ht. 7 8 GFS GMS 9 GLS 10 MKL II 12 AA 2 BA u..; CONIFEROUS LARGESHRUBS: C.L.S. AMERICAN ARBORVITAE / Thuja , sir !dental ' mchm' BAKERS ARBORVITAE / Thuja orientalis py. bat:eri MA RR GOLD FLAME SPIRAEA / Spiraea bumalda sp GOLD MOUND SPIRAEA / Spiraea bumalda sp GRO-LOW FRAGRANT SUMAC / Rhus aromatics MISS KIM LILAC / Syringa patula 'Miss Kim' MOLLIS AZALEA / Rhododendron x kosteranum RUGOSA ROSE / Rosa Rugosa 2' ht. 2' ht. 2' hi 2' hi. 2' ht. 2' ht. 13 WLA 24" dia. 24" dia. 14 FS 3 HJY HICKS ANGLO JAPYEW / Taxus media hicksi 24" dia. 15 SLA WHITE LIGHTS AZALEA / Rhododendron White Lights FRAGRANT SUMAC / Rhus Aromalica SPICY LIGHTS AZALEA/ Rhododendron Spicy Lights 2' ht. 2' hi. 2' ht. 4 JSY JAPANESE SPREADING YEW / Tax us cuspidala var. 24" dia. GCV GROUNDCOVER & VINES: G.C.V. 5 MP MUGHO PINE / Pinus mugo mughus 24" dia. • • • • • • • • • • • • • • • s • • • • • - • • • • • • • • • • • • • • • • • • • • • • • • 410 • • • • • • • • • • • • • 1 � I 1 1 • I Li • • • • • • • • • • • • • • • • • elp • • • • Planting Key 0 50 100 DECIDUOUS OVERSTORY TREE Eg: Maple, Linden, Ash Oak, Birch, & Willow. CONIFEROUS OVERSTORY TREE Eg: Black Hill Spruce, White Pine, Scotch Pine, Colorado Green & Blue Spruce. oamazwommilli CROIX CAPITAL GROUP, INC. CHRIS AAMODT- PR/NC/PAL 6428 MANNING AVE. NORTH STILLWATER, MN 55082 PHONE: (651) 235-7212 MANNING STAT I O N 11-1LLTTITL L PLANTING PLAN CLRTIr1CATION I kwA, cm,fr .hey din ala.... ,,.ee•.d b, ..• • • wdn n, dim rS ewi .r a dul. Leeeesed P,On.iwl�(A.ceo. AcMw end•. -6. 4., nl de Siena •>! N�nw.n. S:e.nnc 4a.e Mau Peme. 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T30. R20 (WASHINGTON COUNTY C.I.M.) eit CALL 05*00 ror oLL Gopher State One Call TWN Cr, AREA 651-AS4-0001 TOIL FR05 1 SOO 2S.' 1166 NORTH 0 80 160 14 4040 Sri 14aie IN r-r----- c,l 0 izoo.os MARYLANE AVE. QUTLOT A men ay. PROPOSED ROAD OUTLOT 8 macs SP. NO 7200.06 R BUILDING SETBACK PARK soma SP. WES' LINE OF THE SW 1 /4 OF SEC. 19, T30. R20 & ZONING INFO PARCEL D IS ZONED R-3 {MULTIPLE FAMILY). PARCELS A, 8 AND C ARE IN STILLWATER TOWNSHIP AND WILL REQUIRE ANNEXATION. SYMBOLS: ICQ 0130 c� UNE OF THE WEST 726 c.f SW 1/4 OF SEC. 19OF THE NW 4 OF THE qq q�irs� T N00"52'22"W r 2 j 4210 SP. 1 - / / / / x tt 7 O MANHOLE p CULVERT 2 GAS LLLECRIC HOOKUP CONCRETE • DENOTES FOUND 1 !2" IRON PIPE O DENOTES SET 1 /2" IRON PIPE MARKED RLS 25718 TO BE SET • CATCH BASIN • HYDRANT • t r SIGN VALVE •. UTILITY POLE B LIGHT POLE a TELE/ELEC BOX = GAS VALVE OVERHEAD WIRES ® WELL SURVEY NOTES: 1. TOPO FROM THE CRY OF STILLWATER FLOOD INFORMATION: BY GRAPHIC PLOTTING ONLY, THIS PROPERTY APPEARS TO BE IN ZONE "C" OF THE FLOOD INSURANCE RATE MAP, COMMUNITY PANEL NO. 27049900408, WHICH BEARS AN EFFECTIVE DATE OF MAY 17, 1982. VICINITY MAP NO SCALE CITY OF STILLWATER, MINNESOTA DESCRIPTION: PARCEL A The North Three Hundred (300) feet of all that part of the West Seven Hundred Twenty-six (726) feet of the Northwest Quarter of the Southwest Quarter (NW 1/4 of SW 1/4) of Section Nineteen (19), Township Thirty (30) North, Range Twenty 20) West, Stillwater Township, Washington County, Minnesota, which lies South of the following described line: Beginning at a point on the West line of said Northwest Quarter of Southwest Quarter (NW 1/4 of SW 1 /4) of Section Nineteen (19), said point being One Hundred Seventeen and Nine -tenths (117.9) feet South of the Northwest corner thereof; thence East to a point on the East line of said Northwest Quarter of Southwest Quarter (NW I (4 of SW 1/4), said point being One Hundred Thirteen and Four -tenths (113.4) feet South of the Northeast corner thereof. The above described line being the existing Southerly right-of-way of the Northern Pacific Railroad. Subject to roads and easements of record. PARCEL 8 The South 300 of the North 600 feet of all that part of the West 726 feet of the Northwest Quarter of the Southwest Quarter of Section 19, Township 30 North, Range 20 West, Stillwater Township, Washington County, Minnesota, which Iles South of the following described line. Beginning at a point on the West line of said Northwest Quarter of Southwest Quarter of Section 19. said point being 117.9 feet South of the Northwest comer thereof; thence East to a point on the East line of said Northwest Quarter of Southwest Quarter, said point being 113.4 feet South of the Northeast corner thereof. The above described line being the existing Southerly right-of-way of the Northern Pacific Railroad. Subject to roads and easements of record. PARCEL C The North 300 of the South 600 feet of the North 1200 feet of all that part of the West 726 feet of the Northwest Quarter of the Southwest Quarter of Section 19, Township 30 North, Range 20 West, Stillwater Township, Washington County, Minnesota, which lies South of the following described line: Beginning at a point on the West line of said Northwest Quarter of Southwest Quarter of Section 19, said point being 117.9 feet South of the Northwest corner thereof; thence East to a point on the East line of said Northwest Quarter of Southwest Quarter, said point being 113.4 feet South of the Northeast corner thereof. The above described line being the existing Southerly right-of-way of the Northern Pacific Railroad. Subject to roads and easements of record. PARCEL D The South 300 of the North 1200 feet of all that part of the West 726 feet of the Northwest Quarter of the Southwest Quarter of Section 19, Township 30 North, Range 20 West, City of Stillwater, Washington County, Minnesota, which lies South of the following described line: Beginning at a point on the West line of said Northwest Quarter of Southwest Quarter of Section 19, said point being 117.9 feet South of the Northwest corner thereof; thence East to a point on the East line of said Northwest Quarter of Southwest Quarter, said point being 113.4 feet South of the Northeast corner thereof. The above described line being the existing Southerly right-of-way of the Northern Pacific Railroad. Subject to roads and easements of record. EXISTING AREAS PARCEL A OVERALL = 217,808 SQ.FT. - 5.00 ACRES PARCEL A RIGHT OF WAY- 14,999 SQ.FT. - 0.344 ACRES PARCEL A NET - 202,809 SQ.FT. - 4.66 ACRES PARCEL B OVERALL = 217,808 SQ.FT. - 5.00 ACRES PARCEL B RIGHT OF WAY= 14,999 SQ.FT. - 0.344 ACRES PARCEL B NET = 202,809 SQ.FT. - 4.66 ACRES PARCEL C OVERALL = 217,808 SQ.FT. - 5.00 ACRES PARCEL C RIGHT OF WAY= 14,999 Sari. - 0-344 ACRES PARCEL C NET = 202,809 SQ.FT. - 4.66 ACRES PARCEL D OVERALL = 217,808 SQ.FT. - 5.00 ACRES PARCEL D RIGHT OF WAY= 14,999 SQ.FT. - 0.344 ACRES PARCEL D NET = 202,809 SQ.FT. - 4.66 ACRES OVERALL OF 4 PARCELS =871,213 SOFT. - 20.00 ACRES OVERALL OF 4 PARCELS LESS EXISTING RIGHT OF WAY FOR MANING AVENUE =811,232 SQ.FT. - 18.62 ACRES MANNING Si -AT I O N CONTACT CHRIS AAMODT CROIX CAPITAL GROUP 502 SECOND STREET #301 HUDSON, W1 54016 COUNTY; CITY: WI 1-4INGTON COUNTY C 8TY O STI I I WA U SEAL: THE STATE OF WNNESOTA DOES NOT REQUIRE A SEAL CERTIFICATION: I hereby cenify that this plan was prepared by me. or under my direct supervision, and that I am a duly Lic., . Land Surveyor e of MINNESOTA. Tlwrmes Registration o. 25718 Date: 6-13-06 REVISIONS: DATE REVISION 6-13-06 ORIGINAL SURVEY 6-16-06 PRELMINARY PLAT PROJECT LOCATION: 8335,8355.8401 ,8455 MANNING AVE_ N. P.1. D.# 1 903020320001 P.I. D_# 1 903020320002 P_1. D_# 1 903020320003 P.I.D.#1 903020320004 Suite #0100 200 East Chestnut Street Stillwater, MN 55082 Phone 651.275.8969 Fax 651275.8976 dticsis8 mdeodusa .net CORNERSTONE LAN ID SURVEYING, INC FILE NAME PROJECT NO. 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REQUEST: PUD Sketch Plan and Annexation Discussion LOCATION: SE Quadrant of McKusick Road & Manning Avenue COMPREHENSVIVE PLAN: RR, Rural Residential ZONING: Partial: AP, Agricultural Preservation (In City) Partial: NA (In Township) BACKGROUND Putman Planning & Design has submitted a request to discuss a Sketch Plan for property owned by Croix Capital Group, Inc. The property is located in the southeast quadrant of the intersection of McKusick Road and Manning Avenue. It is bounded on the east by Marylane Avenue. The Sketch Plan was discussed by the Planning Commission at its May 8, 2006 meeting. The main concern seemed to be with the proposed density of the project. The 20 acre site was shown at that time with 109 units on 67 lots, which is a density of 5.5 units per acre. Though, the developer also envisioned an allowance for accessory dwelling units in each of the single family homes. This would have created a potential for 159 units in the project, or 8.0 units per acre. The development team has revised the housing product mix. The revised Sketch Plan shows a total of 57 lots, of which up to 11 could be two-family homes. If all 11 of the potential two- family lots are built with two-family homes, there would be 46 single family homes and 11 two- family homes (22 units). This is a maximum total of 68 dwellings, or 3.4 units per acre. It is quite possible though, that some or all of the 11 two-family could be built as single family homes, resulting in a density lower than 3.4 units per acre. Manning Station Sketch Plan June 15, 2006 Page 2 of 3 The revised Sketch Plan has also eliminated all 40 foot wide lots and replaced them with 52 foot wide lots. The resulting Sketch Plan is therefore consistent with the CR, Cottage Residential Zoning District. REVIEW PROCESS The City Council is being requested to have an informal discussion of the Sketch Plan and annexation proposal. When the developer is ready to begin the formal process, the following specific requests will need to be made of the City. 1. Rezoning a. Currently the property is zoned AP, Agricultural Preservation. So a rezoning will be needed. b. The CR, Cottage Residential zoning district would be consistent with the proposal. i. The CR zoning district permits detached single-family homes. On corner lots only, two-family homes are also permitted. 1. If rezoned to CR, the Ordinance would have to be amended to accommodate the proposed distribution of the 11 two-family homes. The ordinance only allows two-family homes on corner lots. 2. As an alternative to the ordinance amendment, the property could be rezoned to CR/PUD. In a residential PUD the massing standards and housing types are allowed flexibility. Therefore, as long as the density is similar to the proposed base zoning (CR), which the proposal is, the distribution of the two-family homes could be flexible. ii. The CR zoning district sets 50 feet as the minimum lot width. The developer stated at the Planning Commission meeting that all lots meet this minimum width. iii. Lot areas: One quirk with Stillwater's Zoning Ordinance is that in some Zoning Districts, including the CR district, minimum average lot sizes are mandated even if the project is a PUD. In the CR district, the minimum average lot size if developed as a PUD is 6,000 square feet for all detached single family home lots, and 9,000 square feet for all two- family lots. The developer will need to calculate these averages. If they do not meet the CR standard, either the sizes will have to be adjusted or a variance request will have to be submitted for lot sizes. 2. Comprehensive Plan Amendment a. Currently the Comprehensive Plari s land use map designates the property for RR, Rural Residential development. When the property is annexed into the City, this designation will need to be amended. • Manning Station Sketch Plan June 15, 2006 Page 3 of 3 b. The proposed density is 3.4 units per acre. The Single Family Small Lot (SFSL) land use designation allows for up to 4 units per acre. Since Settler's Glen on the east of the Sketch Plan site is already developed as an SFSL project, it would seem to be consistent to amend the Comp Plan map to the SFSL designation for this project. 3. Preliminary Plat Approval 4. Concept PUD approval 5. Annexation a. Since the majority of the Manning Station site is in Stillwater Township, annexation would be necessary. b. According to the orderly annexation agreement, the City and Township would be allowed the option to allow annexation earlier than 2015 for the property. This is due to the "infill" status of the property. As long as City utilities are available (they can be), and the land abuts property already in the City (which it does), the property could be approved for annexation. 6. Final Plat approval 7. Final PUD approval RECOMMENDATION Planning Commission The Planning Commission recommended conceptual approval of the revised Sketch Plan on a vote of 8-0. On the annexation timing issue, the Planning Commission on a split vote of 5 yes, 2 no (1 abstention) conceptually approved annexation now. The minority believed that the annexation and development should be delayed as they felt development was occurring at a faster pace than they were comfortable with. Staff Staff recommends that the Council discuss the Sketch Plan and comment on as many of the issues as possible to give the development team a general sense of the City Council's view of the proposal. attachments: Zoning Map Comp Plan Land Use Map 5/8/06 PC Minutes Sketch Plan • City of • • ���elonmau[ Deoarnnene Exhibit A Manning Station Zoning Map City limit Zoning Districts AGRICULTURE IN BUSINESS PARK COMMERCIAL ® BUSINESS PARK INDUSTRIAL - BUSINESS PARK OFFICE { GENERAL COMMERCIAL CENTRAL BUSINESS DISTRICT —1CRD GENERAL HEAVY INDUSTRY ISLE PUBLIC ADMINSTRATIVE OFFICES ONE FAMILY RAI TWO FAMILY HIGH DENSITY FAMILY [ MEDIUM DENSITY FAMILY IN POTENTIAL RIGHT-OF-WAY I WATER L COTTAGE RESIDENTIAL TRADITIONAL RESIDENTIAL [= LAKESHORE RESIDENTIAL VILLAGE COMMERCIAL 111111 TOWN HOUSE — 7 PUBLIC WORKS FACILITY COVE TOWNHOUSE RESIDENTIAL p=. COVE COTTAGE RESIDENTIAL 01 COVE TRADITIONAL RESIDENTIAL Manning Station Comp Plan Map Community Development Department 1 SITE ,L7g Exhibit B City limit Comprehensive Plan classifications RR J SFLL SFSL 1ASF ] MF L_jCN CC ▪ BPC - A/0 ® BPO I___I BPI ran RDP OPS PC CEM ® PG ▪ PM � PN 1111 ES MI SS RAIL ROW WAT WET OUT PF • • • City of Stillwater Planning Commission May 8, 2006 Roger Tomten, architect, reviewed preliminary design plans for the school, K-12 with up to 600 students. The plans included office space and potential retail space along Second Street, a parking element with 162 parking spaces, and auditorium/theater facing Main Street. He also showed several images of urban schools. During discussion, Commission members raised a number of concerns, but the consensus was that the possibility was "intriguing" and the Commission was willing to look at the proposal in further detail. Concerns included having "little kids" in the downtown area; the additional traffic generated both by buses and student drivers as the school reaches K-12; the Toss of a prime downtown retail location; the uncertainty of the impact of the new housing developments and new bridge on the downtown traffic. Members asked for more information regarding traffic projections and busing plans; design elements, specifically massing of the building; and examples of other K-12 schools located in downtowns along with the safety records of such schools. Discussion of Manning Station development: Present for the discussion were Marc Putnam, Putnam Planning and Design, and Chris Aamodt, one of the property owners of the 20-acre site located at the southeast quadrant of McKusick Road and Manning Avenue. Mr. Putnam reviewed plans for the development. Plans included berming/landscaping along Manning Avenue; a 3.9-acre active park area in the center of the development; and the main terminus existing at a recreation of a station structure. As proposed, the development would include 50 single-family units; nine corner lots with three units, and eight Tots with four units. The multiple units would appear as single-family structures, Mr. Putnam said. He showed a number of multiple -unit housing products. Mr. Junker said he liked the plans for the Manning corridor and the central park in the middle of the development but said he thought the proposed density was too great. Mr. Putnam responded that the density would not be visible due to the design of the housing products. Mr. Teske said the City does need more housing diversity and more affordable housing but such housing should not all be in one location. Ms. Block spoke of the number of accidents at the Manning/McKusick intersection and noted there are no plans to improve that section of Manning in the near future. Ms. Block also questioned whether the central park would be available to the public. Ms. Block's main concern was with the proposed density. Mr. Dahlquist also spoke against the proposed density of the project. No action was taken. mEazainming CROIX CAPITAL 10 GROUP, INC. CHRIS AAMODT- PRINCIPAL 6428 MANNING AVE. NORTH STILLWATER, MN 55082 PHONE: (651) 235-7212 MANNING STATION HOUSING MIX CGRTIr1CAT1ON I iontr nnfr is me On &Inn.d E/ rE adx..fir.ao«s..nod suIradud, Lewd Gmkexnal La.co. Amen uede..M nee e1 ne S.ae d Mann.. SyrR Seer Wm Paws Dae .,a, DL 'IGNLD DRAWN amannumw DL 54G%FC e 2 • Dc, CHECKED 01.4104 1,4545.1fITEG COr'T r G`-IT o ,co, pinv,pq P:a*IwNG 8 DeSdcx -rw broom .e•11 1.�.. •eKe..e. d dow.u1 .Atdn. <WIti. eMln0& Gn ee CL.xu•: 6 On. iDCAD. Dentgnw A C .+.+sem.d Er Unme Wet Conch L. 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NORTH STILLWATER, MN 55082 PHONE (651) 235-7212 FAX (651) 351-7341 MANNING STATIO CONCEPT PLAN 21 51 Uvttk v%,C 64p t 10 TSSc6LL Z f3$t(>f tW c Faw+1L ( c L01141 ar (el ' CAL t ,V4W-i CRTIP3CATION I befeb, umn6 .1.d. ple. was papmed by x e. undm A end Am 1 um u duly E...:..:d D..f.n...ul Levu,• Adm.. ..d. 0- I...f A- SmuAMmuum.. Y..= 4.a Pumas Dom Guva: nib, DEJIGNDRAWN MP/RT DESIGNED CHECKED DRAWN TRANSMITTED LM I-18-06 7:30PM 4-10-06 COF'YRIGl-1T O 2006 PUTMAN PLANNING & DESIGN Tm dremug AmmliI.m e, dud Au �i wup- dD . IN d .na B D... ymem demo. R60 - D a<q..: xn (o_i; x ew 1, u.vea n..a. DD&DDD k... 4-� . ; 1 to--oto�• CC6 NuN1=• vfINC/CA2A1.601-1rteAnma • LAND BANNING • r6DVDW11ALOrJ147N A CMm...CT1,R[AL 11...1-4 TRATION IC GI.I PUTMAN -__- PLANNING & b SIGH Snit vl 110R..,, Syn,n- W26,...J !We.. . iud.Ym, WI 541,16 Mum. I7131 y11-N24i E Nailw.pum.npiano 4. dde.t c w. pufmanplammnyandclumfo.c m • • • ti l N E S! 4 T H PLACE D MINN E f I A TO: Mayor & City Council FROM: Bill Turnblad, Community Development Director DATE: June 15, 2006 APPLICANT: St. Croix Preparatory Academy REQUEST: Downtown Site Discussion LOCATION: 232 Main Street BACKGROUND The St. Croix Preparatory Academy is looking for a potential site for expansion. Currently they lease space just west of Trinity Lutheran Church. One of the sites the school is interested in is the former Associated Eye Care property at 232 Main Street. The property is zoned CBD, Central Business District. Schools are permitted in this zoning district. However, there are pros and cons related to a school use on Main Street. Consequently, the school was before the Planning Commission on May 8 to discuss the property. A mixed reaction was received. On the one hand the proposed use was of interest. On the other hand concerns were raised. The concerns included: • Potential safety concerns of having young students in the CBD. • Additional traffic generated by buses and student drivers. • Loss of prime downtown retail space. • Impact of new housing on downtown traffic and parking. Consequently, the Planning Commission requested more information to address: • Traffic projections and bussing routes. • More design details, especially massing of the buildings. • Other examples of K-12 schools located in downtowns and the associated safety records of such schools. St. Croix Preparatory Academy June 8, 2006 Page 2 of 2 The applicant submitted the requested material, which was reviewed by the Planning Commission at their June 12 meeting. Conceptual approval of the school plans was given. REQUEST The school is asking the City Council to discuss the potential use of the property as a school. attachments: Location Map Letter from St. Croix Prep Academy 5/8/06 PC Minutes Materials from Putman Planning & Design • • • V_' V/ 2) O. '3 X CD 1 O 0 SD O. CD 3 s t. c ro i x preparatory ACADEM April 20, 2006 Mr. Bill Turnblad CITY OF STILLWATER 216 North Fourth Street Stillwater, MN 55082 Dear Bill, We are requesting to be placed on the agenda of the following meetings: • Planning Commission Meeting, May 8, 2006 • City Council Meeting, May 16, 2006 Per our conversation the purpose would be to discuss the potential of St. Croix Preparatory Academy building a permanent school location in the downtown Stillwater area. I will call to confirm your receipt of this request. If you have any questions, please contact me. Thank you. Sincerely, errez ve Director oix Preparatory Academy -379-6160 x303 igutierrez@stcroixprep.org • • • 216 West Myrtle Street, Stillwater, MN 55082 • Phone: 651.379.6160 • Fax: 651.379.6165 • www.stcroixprep.org • • City of Stillwater Planning Commission May 8, 2006 St. Croix Preparatory Academy also sought input from the Commission regarding a potential building site in downtown, the former Associated Eye Care property on North Main Street. Mr. Turnblad noted that while schools are a permitted use in the CBD, the question is what is the highest and best use of this property in the downtown area. Roger Tomten, architect, reviewed preliminary design plans for the school, K-12 with up to 600 students. The plans included office space and potential retail space along Second Street, a parking element with 162 parking spaces, and auditorium/theater facing Main Street. He also showed several images of urban schools. During discussion, Commission members raised a number of concerns, but the consensus was that the possibility was "intriguing" and the Commission was willing to look at the proposal in further detail. Concerns included having "little kids" in the downtown area; the additional traffic generated both by buses and student drivers as the school reaches K-12; the loss of a prime downtown retail location; the uncertainty of the impact of the new housing developments and new bridge on the downtown traffic. Members asked for more information regarding traffic projections and busing plans; design elements, specifically massing of the building; and examples of other K-12 schools located in downtowns along with the safety records of such schools. • • • CITY OF STILLWATER CITY COUNCIL MEETING NO. 06-11 June 6, 2006 REGULAR MEETING 4:30 P.M. Vice Mayor Junker called the meeting to order at 4:35 p.m. Present: Councilmembers Harycki, Milbrandt, Polehna and Vice Mayor Junker Absent: Mayor Kimble Staff present: Community Development Director Turnblad Director of Administration Knauss Interim Public Works Director Sanders Finance Director Harrison Fire Chief Glaser Police Chief Dauffenbach City Clerk Ward OTHER BUSINESS Presentation of Human Rights Award Tony Carr, Chair of the Stillwater Human Rights Commission, read a proclamation and presented the first annual Human Rights Award to Ken Moses. Mr. Moses accepted the award and spoke of the Americans with Disabilities Act and the need to enforce the law to improve access for those with disabilities. Library Project Update Bill Hickey, chair of the Stillwater Public Library Board of Trustees, passed out bid/cost information on the stairs/retaining wall project. He said conversations have been held with neighbors who have expressed concerns about the project and the progress of the project. He said the total project remains on target for an August opening. Donation Agreement for Teddy Bear Park Tom and Sherry Armstrong, donors of Teddy Bear Park, were present. Mr. Armstrong explained that the park has been designed for children age seven and under. He said 1,800 invitations have been sent to children of that age to attend the park's grand opening; about 650 RSVPs have been returned. The park equipment has a Stillwater theme, he said. The old barn building on site includes two public restrooms on the main floor. The two floors are separate entities, with separate entrances, so the building can be utilized for several functions simultaneously. The teddy bears are in place, he said; the bears were fashioned of monument grade granite. The equipment has been anti - graffiti treated, he said. Mr. Armstrong explained that programming has been scheduled City Council Meeting — 06-11 June 6, 2006 for the amphitheater during the summer months. He noted the park will be owned and • run by the City; the initial programming was scheduled, he said, in order to get the park off to a good start. Vice Mayor Junker thanked the Armstrongs on behalf of the City. City Attorney Magnuson explained the deed agreement. He noted that when gifts are made to municipalities, a resolution must be adopted prescribing the terms of the gift. This donation deed contains a right of revertor, he said, which is a common method to ensure a gift is used in accordance with the wishes of the donor. In this case, the City promises the property will be devoted to park use, the city promises not to discriminate, to maintain the property in a suitable condition, and indemnify the donors and contractors from liability claims. He explained that there are two things that would trigger the right of revertor — if the City abandoned the property or tried to sell or convey the property to other body or if the City tries to use the property for reasons other than park use. City Attorney Magnuson said he thought the agreement was fair and recommended approval. City Attorney Magnuson noted that before the agreement is actually signed, it will likely be changed so the donation is made by the Armstrong's' foundation. Motion by Councilmember Milbrandt, seconded by Councilmember Harycki, to adopt Resolution 2006-118, resolution approving an agreement for the dedication of real property to the City of Stillwater for the benefit of its citizens and describing the terms of dedication as prescribed by the donor. Ayes: Councilmembers Harycki, Milbrandt, Polehna and Vice Mayor Junker Nays: None STAFF REPORTS • Police Chief Dauffenbach asked for direction on how to proceed with noise ordinance signage. He said he had learned from MnDOT that such signage must be black on white if the ordinance is to be enforceable. He said if the signage is posted on the highways, it likely will be simple — noise ordinance enforced and referencing the ordinance number. City Attorney Magnuson suggested that color was not a significant issue, that the signage is, in fact, intended to be informational. There was some discussion regarding color, with Councilmembers expressing a preference for "softer" color signage, such as green or brown. Councilmember Polehna said he was not in favor of lots of signage. Vice Mayor Junker noted the issue came about at the suggestion of some downtown businesses. Councilmember Milbrandt said he receives many calls during the summer about the noise issue and doing something tangible like placing the informational signs could be a good public relations effort. There was discussion regarding how many signs would be involved. Chief Dauffenbach said if just the high traffic downtown area is signed and not county or state roadways, the plan would involve the installation of 8-10 new signs. It was suggested that consideration be given to adding signs on Highway 95 by the Oasis and the old prison site, as well as on Myrtle Street in the vicinity of Len's Grocery. Councilmember Milbrandt moved to direct Chief Dauffenbach to install the number of "soft" (brown) signs he thinks appropriate in Page 2 of 11 City Council Meeting — 06-11 June 6, 2006 • • • the downtown area; the wording is to be similar to that included in the memo to the Council from Captain Peterson, eliminating the sentence "all motor vehicles must have mufflers." Councilmember Harycki seconded the motion, asking that the motion include working with the county/state for signage at the mentioned locations on Highway 95 and Myrtle Street. Councilmember Milbrandt agreed to add working with the county/state to the motion. Motion passed unanimously. Fire Chief Glaser asked for approval to apply for a U.S. Department of Homeland Security grant. The grants are being awarded to assist cities in the hiring of additional staff. Chief Glaser noted that approval of the request does not commit the City to accept a grant. The City applied for a grant last year and did not receive an award. Motion by Councilmember Polehna, seconded by Councilmember Milbrandt, to adopt Resolution 2006-127, approval to apply for Firefighters Grant Program, with the Department of Homeland Security grant application. Ayes: Councilmembers Harycki, Milbrandt, Polehna and Vice Mayor Junker Nays: None Councilmember Milbrandt asked whether any type of permit would be needed for a special event that would involve fencing in the Mulberry Point circle area during registration for a benefit motorcycle ride. City Attorney Magnuson responded that the sponsoring organization would need a permit to consume. City Clerk Ward said she had spoken to Dave Dahl about the issue and either he or PD Pappy's would be applying for the necessary permit and paying the required fee. The meeting was recessed at 5:23 p.m. RECESSED MEETING 7:00 P.M. Mayor Kimble called the meeting to order at 7 p.m. Present: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Staff present: City Attorney Magnuson Community Development Director Turnblad Interim Public Works Director Sanders Police Chief Dauffenbach Director of Administration Knauss City Clerk Ward Page 3 of 11 City Council Meeting — 06-11 June 6, 2006 • PLEDGE OF ALLEGIANCE IN OBSERVANCE OF FLAY DAY ON JUNE 14, 2006 Julie Kink led the Council and audience in the Pledge of Allegiance in observance of Flag Day, June 14. APPROVAL OF MINUTES Councilmember Junker, seconded by Councilmember Polehna, moved to approve the minutes of May 16, 2006. All in favor. OPEN FORUM Kimberley Anez, 2007 60th St., Somerset, Wis., was present to request a memorial at the site of the Stillwater cyclone of July 14, 1893, and the two people who were killed in the cyclone. She stated she had been referred to the Heritage Preservation Commission and had appeared before that group on June 5. The HPC recommended she present her request to the City Council. Now, she said she understands it might be best for the request to return to the HPC. Councilmember Harycki explained that the HPC decided it would look at the request in terms of a broader monument program identifying historic sites throughout the City and which sites would be appropriate for identifying with some type of monument. Mayor Kimble suggested that the Park Board Ahi also review the request after the HPC looks at the issue. IIP Eric Fosgate, 8355 Manning Ave. N., asked whether Council had any position regarding a possible future development proposed by Croix Capital Group. Mayor Kimble explained that after the proposal goes through the various reviews by the Planning Commission, Joint Board, etc. the proposal would come before the Council. Therefore, the Council doesn't have a position on any proposal until those bodies have reviewed the plans and made recommendations to the Council. Mayor Kimble suggested that Mr. Fosgate stay in touch with Community Development Director Turnblad regarding timelines. John Binkowski, Independence Party candidate for U.S. House in the 6th District, of St. Mary's Point, introduced himself. CONSENT AGENDA* Councilmember Junker, seconded by Councilmember Polehna, moved approval of the Consent Agenda. Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None Resolution 2006-113, directing payment of bills Possible approval to purchase SCBA fill station — Fire Department • Page 4 of 11 City Council Meeting — 06-11 June 6, 2006 • • Resolution 2006-114, approval of renewal lease with Qwest for point to point T-1 line Resolution 2006-115, approval of Liberty West development agreement Possible approval of temporary liquor license — Lumberjack Days Possible approval of Special Event - St. Croix Garden Tour — Family Means Resolution 2006-116, vacation of Utility Easement — Liberty Village Acceptance of Board of Water Commissioner's Financial Statement for period ending December 31, 2005 Resolution 2006-117, approval of Memorandum of Understanding with AFSCME Council No. 5, Local 517 Possible approval to upgrade City Hall back door and hardware PUBLIC HEARINGS This is the date and time for a public hearing to consider a the transfer of an Off Sale Liquor License for Liberty Wines & Spirits, Inc. DBA: Liberty Wines & Sprits located at 105 New England Place, Suite 160, applicant Raymond & Corinne Sham City Clerk Ward explained a condition of approval should be review/approval by the various City reviewing departments and Minnesota Liquor Control. Mayor Kimble opened the public hearing. No comments were received and the hearing was closed. Motion by Councilmember Harycki, seconded by Councilmember Junker, to adopt Resolution 2006-119, approving the transfer of ownership of the Off Sale Liquor License — Liberty Wines & Spirits, Inc., DBA: Liberty Wines & Spirits with the recommended conditions. Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None UNFINISHED BUSINESS NEW BUSINESS Possible approval of Special Event — Bikers in Need Motorcycle Rally — Dave & Julie Dahl Community Development Director Turnblad explained the request is for a motorcycle rally to benefit Bikers in Need. The rally, set for Aug. 26, would begin at Mulberry Point. The organizers would like to use that portion of Lowell Park between 8 and 11 a.m. The organizers are requesting that the Mulberry Point circle area be fenced off during that time. The Parks Board approved the request, he said, with the condition that a permit to consume be applied for either by the rally organizers or PD Pappy's and that the Police Chief review the proposal. Mayor Kimble noted that a letter had been received from PD Pappy owner, Greg Lindow, indicating he had approved holding registration for the event at this establishment but not applying for a permit to consume. Mayor Kimble asked whether any alcohol could be consumed on the PD Pappy premises rather than having a permit to consume in the park. Chief Dauffenbach said the proposal is to serve the alcohol at PD Pappy's, with the fenced in area in the park for consumption only, Page 5 of 11 City Council Meeting — 06-11 June 6, 2006 similar to what was allowed for the Freight House bike rally. City Clerk Ward said she . had spoken with Mr. Dahl and Mr. Lindow and one of them will be applying for the necessary permit. She agreed that was her understanding the fenced area would be for consumption only. Motion by Councilmember Milbrandt, seconded by Councilmember Polehna to approve the special event with the condition that the necessary permit is obtained. All in favor. Councilmember Polehna asked about requiring security during the event. Chief Dauffenbach said he had been assured by Mr. Lindow that he would have his own security people in place; Councilmember Milbrandt also pointed out that the rally would be staged, so not all the participants would be in town or leaving at the same time. Possible approval of Special Event — Friends of Stillwater Parks City Clerk Ward said the request is to hold family -type events on June 30, July 30 and Aug. 29; the application had been received just prior to the Council meeting so the Parks Board had not yet reviewed the request, she said. Motion by Councilmember Polehna, seconded by Councilmember Harycki to approve the request. Mayor Kimble asked if it might be appropriate to refer the request to the Parks Board for review of the last two dates. Councilmember Polehna agreed to amend his motion to include review of the last two dates by the Park Board. Councilmember Harycki agreed to amend his second. All in favor. Possible approval of request by "Chicago Dogs" to sell concessions from a trailer at adult league ball games in Lilly Lake Park Community Development Director Turnblad said the Park Board reviewed the request and approved the request on the trial basis for this season. Councilmember Milbrandt reiterated that the Park Board approval was on a trial basis. Motion by Councilmember Milbrandt, seconded by Councilmember Junker to approved the request. s Councilmember Polehna said he thought the applicant would need a health permit from Washington County as well as proof of insurance; the applicant stated Washington County recognizes his state permit and the vehicle has $1 million liability on it. Councilmember Milbrandt amended his motion to require verification of the validity of the health permit and certificate of insurance; Councilmember Junker amended his second to that effect. All in favor. • Page 6 of 11 City Council Meeting — 06-11 June 6, 2006 • • • Possible approval of plans and specifications and authorization to advertise for 2nd and Nelson Storm sewer Interim Public Works Director Sanders said the plans and specifications had been completed. If approved, the bid opening would be July 10, with presentation to the Council on July 11. Motion by Councilmember Polehna, seconded by Councilmember Milbrandt to adopt Resolution 2006-120, approve plans and specifications and ordering advertisement for bids for 2nd & Nelson Storm Sewer Improvement Project (Project 2006-08). Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None Possible adoption of No parking resolution for Boutwell Road Interim Public Works Director Sanders explained that Boutwell Road is designated as a state -aid street. The plan is to construct the street to a width of 26 feet. If constructed to that width, the state requires the road be designated as no parking on both sides of the street. Plan approval, he said, requires a resolution designating the road as no -parking. The resolution prohibits parking from Newberry Court to Manning Avenue. Motion by Councilmember Milbrandt, seconded by Councilmember Polehna to adopt Resolution 2006-121, relating to parking restriction on S.A.P. 169-122-02 from Newberry Court North to Manning Avenue (County Road 15) in the City of Stillwater, Minnesota Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None Possible approval of street light contract for 2006 street project Interim Public Works Director Sanders said two quotes had been received for the street lighting. The recommended quote was from Signature Lighting for 13 lights at a cost of $48,000; a quote from Xcel Energy was for 10 lights at a cost of $83,000. Motion by Councilmember Polehna, seconded by Councilmember Harycki to adopt Resolution 2006-122, accepting proposal and awarding contract for street light installation on the 2006 Street Improvement Project. Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None Page 7 of 11 City Council Meeting — 06-11 June 6, 2006 Possible ordering improvement and plans & specs for Boutwell Phase III Interim Public Works Director Sanders said Phase III is improvement of Boutwell Road from Newberry Court to Manning Avenue. Motion by Councilmember Milbrandt, seconded by Councilmember Junker to adopt Resolution 2006-123, ordering improvement and preparation of plans & specifications for the Boutwell Road Project Phase 3 (Project 2005-05B). Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None Possible ordering feasibility report for 2006 Sidewalk project (Resolution) Interim Public Works Director Sanders said the proposal is for a sidewalk rehabilitation project. $100,000 has been budgeted and that an inventory of sidewalks was recently completed. Councilmember Harycki asked if a priority list would be provided. Interim Public Works Director Sanders said that would be presented in conjunction with the feasibility study. • Motion by Councilmember Junker, seconded by Councilmember Harycki to adopt Resolution 2006-124, resolution ordering preparation of report for the 2006 Sidewalk Rehabilitation Project (Project 2006-05). Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None Possible appointment to Human Rights Commission Motion by Councilmember Polehna, seconded by Councilmember Junker to adopt Resolution 125, Appointment to Human Rights Commission, appointing Georgene Gray to the commission. Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None Possible approval of amendment to liquor license — Stone's Restaurant City Clerk Ward said the amendment includes the patio area and clarifies the extent of the premises and the Planning Commission approved the use in February 2006. Motion by Councilmember Junker, seconded by Councilmember Polehna to approve the liquor license amendment. All in favor. • Page 8of11 City Council Meeting — 06-11 June 6, 2006 • • • Possible Bid Award 2006 Seal Coat Project (Resolution) Interim Public Works Director Sanders said two bids were received. Low bidder was Allied Blacktop Co. with a bid of $513,747. The project is being combined with several other communities. The City's share of the cost is $101,262. He said $100,000 was budgeted for seal coating, so the project may have to be scaled back. Motion by Councilmember Polehna, seconded by Councilmember Harycki to adopt Resolution 2006-126, accepting bid and awarding contract for 2006 Street Seal Coat Project (Project 2006-06). Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None Possible approval of request to consume liquor in area for special event Rumble on the Deck — Freight House Police Chief Dauffenbach said the special event was previously approved. However, organizers forgot to request use/fencing of a portion of the city parking lot for viewing of the bikes. Chief Dauffenbach said it was felt the best way to handle the request was to have the organizers obtain a permit to consume in the fenced -in area. Motion by Councilmember Harycki, seconded by Councilmember Milbrandt to approve the fence request for the consumption area and the permit to consume. All in favor. Possible approval of amendment to liquor license — American Legion City Clerk Ward said the amendment is to include the Legion's new deck in the premises for the liquor license. The Heritage Preservation Commission conducted the design review of the new deck, and approved the plans. Motion by Councilmember Harycki, seconded by Councilmember Polehna, moved approval of the amendment to the American Legion liquor license. All in favor. COMMUNICATIONS/REQUESTS Mayor Kimble stated he had received a request from the Girls Scouts of America to recognize the recipients of the Scouts' Gold Award, the highest award in Girl Scouting. Motion by Councilmember Harycki, seconded by Councilmember Polehna to have the Mayor send a letter of congratulations and recognition to the four Stillwater area recipients of the Girls Scout Gold Award. All in favor. Page 9 of 11 City Council Meeting — 06-11 June 6, 2006 COUNCIL REQUEST ITEMS Councilmember Milbrandt asked Interim Public Works Director Sanders to pass along compliments to Tim Moore for his efforts to resolve a situation for a resident in the Boutwell Road project area. • Mayor Kimble stated that on eastbound McKusick Road, just east of Neal Avenue, there is a speed limit advisory sign that is being obscured by some tree limbs. He asked that crews do some necessary tree trimming to remedy the situation. ADJOURNMENT Motion by Councilmember Junker, seconded by Councilmember Polehna, moved to adjourn the meeting at 7:49 p.m. ATTEST: Diane F. Ward, City Clerk Jay L. Kimble, Mayor • Page 10 of 11 City Council Meeting — 06-11 June 6, 2006 • • • Resolution 2006-113, directing payment of bills Possible approval to purchase SCBA fill station — Fire Department Resolution 2006-114, approval of renewal lease with Qwest for point to point T-1 line Resolution 2006-115, approval of Liberty West development agreement Resolution 2006-116, vacation of Utility Easement — Liberty Village Resolution 2006-117, approval of Memorandum of Understanding with AFSCME Council No. 5, Local 517 Resolution 2006-118, resolution approving an agreement for the dedication of real property to the City of Stillwater a for the benefit of its citizens and describing the terms of dedication as prescribed by the donor Resolution 2006-119, approving the transfer of ownership of the Off Sale Liquor License — Liberty Wines & Spirits, Inc., DBA: Liberty Wines & Spirits Resolution 2006-120, approve plans and specifications and ordering advertisement for bids for 2nd & Nelson Storm Sewer Improvement Project (Project 2006-08) Resolution 2006-121, relating to parking restriction on S.A.P. 169-122-02 from Newberry Court North to Manning Avenue (County Road 15) in the City of Stillwater, Minnesota Resolution 2006-122, accepting proposal and awarding contract for street light installation on the 2006 Street Improvement Project Resolution 2006-123, ordering improvement and preparation of plans & specifications for the Boutwell Road Project Phase 3 (Project 2005-05B) Resolution 2006-124, resolution ordering preparation of report for the 2006 Sidewalk Rehabilitation Project (Project 2006-05) Resolution 2006-125, Appointment to Human Rights Commission Resolution 2006-126, accepting bid and awarding contract for 2006 Street Seal Coat Project (Project 2006-06) Resolution 2006-127, approval to apply for Firefighters Grant Program Page 11 of 11 City q Mwatetc, L illesota Tttodamatioft WHEREAS, HARRY D. PETERSON, was born July 9, 1916 to Hjalmar (H.O.) and Christine Peterson. Harry was raised in Stillwater and graduated from Stillwater High School in 1934; and WHEREAS, in 194o, he married Ruth Pohl of Bayport and they had three children Wayne, Janet and Stephen; and WHEREAS, Harry entered the U.S. Army in July of 1943. During the war, he served as a staff sergeant in the Philippines, and was discharged in November of 1945; and WHEREAS, Harry and Ruth moved back to the family home in 1956, raising their family and extending it to include foster children beginning in 1959 and lasting until the early 197os. Over the years, they became "Mom and Dad" to over 35 foster children. The Youth Service Bureau presented them with their "Service to Children and Youth Award" in 1996; and WHEREAS, in 1964, after 26 years with the Department of Employment Security, Harry accepted a position with the Minnesota Employers Association; and WHEREAS, in 1979, he was appointed Minnesota Commissioner of Labor and Industry by Governor Al Quie, and served in that capacity until his retirement in 1981; and WHEREAS, Harry was elected to the Stillwater City Council in 1978 and to the mayor's office in 1982, serving one term; and WHEREAS, in January of 1987, the City honored Harry for his years of public service. Also in 1987, the Stillwater Jaycees presented Harry with the Karl Neumeier Award, to honor him for long-time community service; and 'WHEREAS, following his term as Mayor, Harry accepted a volunteer position with the Stillwater Area Chamber of Commerce, he served on the Port Authority, was Chairman of the United Way, a member of the American Legion and the VFW, and has been an active member of the Stillwater Lions Club for over 20 years. He is a recipient of the St. Croix Valley United Way "Moulton Volunteer Award" and the Stillwater Lions Club "Helen Keller Sight Award"; and WHEREAS, he is a life-long member of the First United Methodist Church, and has served the church in many official capacities, as well as volunteering his time and talents whenever needed. He delivered Meals on Wheels for many years and volunteered as a driver for people needing rides to medical appointments. He was always available to assist family and friends, visit nursing homes, provide rides and offer support in whatever way he could; and WHEREAS, Harry and Ruth celebrated 65 years of marriage last August. In addition to their children and foster children, their family includes 11 grandchildren and io great-grandchildren. WHEREAS, Harry will celebrate his 9oth birthday July 9, 2006; and NOW, THEREFORE, I, JAY L. KIMBLE, by virtue of the authority vested in me as Mayor of the City of Stillwater, do hereby proclaim July 9, 2006 as HARRY D. PETERSON DAY in Stillwater, Minnesota and urge my fellow citizens to take note of and commend him for his exceptional achjevements. ayoh LIST OF BILLS EXHIBIT " A" TO RESOLUTION #2006-128 Abbott Paint Ace Hardware Action Rental Aggregate Industries American Classic Homes AmeriMark Appletree Institute Aspen Mills AT&T Board of Water Commissioners Bonestroo, Rosen, Anderlik Boyer Ford Trucks Buberl Black Dirt Carquest Century Power Equipment Clark, Luann Coca Cola Cub Foods Delta Dental Denny Hecker Auto Connection Emergency Automotive Tech •Empson, Donald Frank Madden & Associates Fuhr Trenching G&K Gall's GFOA Goldstein, Shannon Gopher State One Call Grafix Shoppe Grahek, Tom Hedberg Aggregates Heritage Printing, Inc. Hiller's Flooring America Hotsy Equipment Ice Skating Institute Interstate All Battery Center Jacobson, Cindy Jansen's Cleaning Service Jeff Parent Painting Kirvida Fire Krongard, Leslie Legendary Homes Linner Electric Co. Mir Mac Queen Magnuson Law Firm Maple Island Hardware Menards General Supplies Equipment Repair Supplies General Supplies Concrete Sand Grading Escrow Refund Compost Promo, Seeds, Recycle Promo July 06 Health/Hospital Retiree, June Cobra Uniforms Telephone Hydrant Repairs Professional Services Equipment Repair Supplies Black Dirt Equipment Repair Supplies Chain Saw Cleaning at Public Works Soda for Concessions Bakery Items, OFF June 2006 Dental Cobra Vehicle Repair Lights for New Squad Cars Professional Services Professional Services Sewer Line Repair Uniform Cleaning, Rugs, Towels, Mops Delivery System Internet Training Park Deposit Refund Billable Tickets for May 2006 Customize Squad Marking Kits Refund for Water Meter Gravel River Rock Paper Forms 3rd Floor Carpet, Partial Bill Equipment Repair Supplies Membership Dues MTP65 Batteries Mileage to and from Workshop Maintenance Agreement Painting 3rd Floor Annual Pump Test Mechanical Repairs Grading Escrow Refund Professional Services Equipment Repair Supplies/Minor Equipment Professional Services Through 06/09/06 General Supplies General Supplies 43.41 366.01 346.14 144.78 6,000.00 2,841.38 28,348.23 1,199.46 81.36 161.05 8,475.77 25.26 351.45 48.51 199.95 140.00 567.25 25.73 311.20 2,449.70 6,628.40 7,000.00 94.50 1,400.00 2,750.22 339.01 80.00 50.00 616.25 1,389.00 300.00 120.56 413.95 1,544.00 70.47 325.00 538.52 20.47 185.00 2,110.00 1,091.68 115.00 1,500.00 139.73 567.54 14,565.93 19.13 308.28 EXHIBIT " A" TO RESOLUTION #2006-128 Page 2 Met Council Metro Fire Metropolitan Council MIDC Enterprises Middle St. Croix River Watershed WMO Midstates Equipment & Supply MINNCOR Industries Moore, Richard Mueller, Brianne Napa Office Depot Office Max OnSite Sanitation Orrin Thompson Homes Permaseal Plastics Seal Peterson, Craig Polfus Implement Quill R & R Specialties Rodriguez, Darcy Rose Floral Schuster Co Service on a Shoestring Shorty's Cleaners Shred -it Simplex Grinnell LP Sister Cities International Sprint PCS St. Croix Boat & Packet Stillwater Collision & Restoration Stillwater Gazette Stop Stick Stork Twin City Testing Streicher's T.A. Schifsky & Sons, Inc Tru Green United Refrigeration United Rentals UPS VenTek International Warner True Value Washington County Historical Watson Co., The Wet-Tek Zephyr the Hat Wastewater Service for July 2006 SCBA Flow Test May 2006 Service Availability Charges Equipment Repair Supplies 2nd Half Payment 2006 Contribution Equipment Repair Supplies Office Furniture Professional Services Reimburse for EMT Course Equipment Repair Supplies Office Supplies Office Supplies Weekly Rental Service Grading Escrow Refund Laminating Maps Reimburse for Traveling Expenses Equipment Repair Supplies Office Supplies Repairs to Zamboni & Ice Paint Park Deposit Refund Bedding Plants Window Envelopes Recycling Education Dry-clean Record Retention Shredding Professional Services Annual Membership Dues Cell Phone May 2006 Arena Billing Body Work on New Squads Publications Minor Equipment Professional Services Uniforms Asphalt Fertilizer & Weed Control Oil for Compressors General Supplies/Equipment Repair Supplies Shipping Printhead Smoke Detectors, FEMA Grant Principle on GO CO Bonds Concession Supplies Chemicals for Cooling Tower Hats for Concession Stand 95,087.5411 1,543.04 23,017.50 75.81 11,854.42 101.29 1,202.39 2,350.00 200.00 88.38 344.83 15.29 848.01 5,000.00 189.87 275.93 116.25 28.72 4,548.88 50.00 281.44 888.88 3,097.0411 36.64 317.80 355.00 340.00 80.14 43,894.84 889.50 82.95 400.75 796.20 239.57 1,277.42 420.68 248.50 1,961.92 17.12 838.00 14,999.46 33,300.00 120.17 512.80 1,459.2W EXHIBIT " A" TO RESOLUTION #2006-128 Page 3 • ADDENDUM TO BILLS A.W.I. Diversified LLC Ancom Technical Center Arch Wireless Aspen Mills Braun Pump & Controls Cartridge World Cities Digital, Inc. Clarey's Safety Equipment, Inc. D.A.R.E. America Merchandise Emergency Apparatus Maintenance GFOA Imagineering Infratech Insight International Code Council, Inc. J Rutzen & Associates Jacobson, Cindy Johnny's TV League of MN Cities Insurance Trust Menards MN Office of Enterprise Municipal Code Corp. *New Horizons North Shore Compressor Peart & Associates Postmaster Qwest Stender, Jeff Stillwater Equipment Company Stillwater Towing Stripe A Lot The Tennis Court Doctor Xcel Energy Yocum Oil Adopted by the City Council this 20th Day of June, 2006 • Trash Receptacle for Lowell Park Field Service Labor Cell Phone Uniforms Equipment Repair Supplies Refill laser Ink Laser fiche Annual Support & Updates Transmission Dipstick Plastic Drawstring Bag Equipment Repair Supplies Training Seminars Off -Site Consulting Services Sewer System Camera Monitoring System Backup Tapes, Laserjet, Firebox, Live Security 06 Annual Conference Instructor Fee for Car Seat Clinic Reimburse for Mileage for Training Move Plasma to New Area 3rd Installment Workers Compensation Equipment Repair Supplies Wide Area Network Invoice for April Annual Code on Internet Fee Computer Seminar/Class 2 SCBA Fill Stations Steel Toe Boot Postage for July Newsletter Telephone Reimburse for Digital Camera Purchase Rechargeable Battery Towing for the Month of May, 2006 Striping City Crosswalks & Directional Arrows Rehabilitation of Hard Courts Electricity Fuel 8,800.00 166.33 8.52 1,226.06 576.58 101.18 5,168.00 45.40 117.88 44.49 2,000.00 131.25 11,715.75 1,180.20 390.00 400.00 50.73 200.00 33,113.25 6.36 140.83 350.00 500.00 5,919.00 85.49 1,135.06 846.90 1,399.37 133.13 473.94 7,100.00 30,870.00 16,305.32 7,432.12 TOTAL 488,336.57 LIST OF BILLS . EXHIBIT " A" TO RESOLUTION #2006-128 Abbott Paint General Supplies 43.41 Ace Hardware Equipment Repair Supplies 366.01 Action Rental General Supplies 346.14 Aggregate Industries Concrete Sand 144.78 American Classic Homes Grading Escrow Refund 6,000.00 AmeriMark Compost Promo, Seeds, Recycle Promo 2,841.38 Appletree Institute July 06 Health/Hospital Retiree, June Cobra 28,348.23 Aspen Mills Uniforms 1,199.46 AT&T Telephone 81.36 Board of Water Commissioners Hydrant Repairs 161.05 Bonestroo, Rosen, Anderlik Professional Services 8,475.77 Boyer Ford Trucks Equipment Repair Supplies 25.26 Buberl Black Dirt Black Dirt 351.45 Carquest Equipment Repair Supplies 48.51 Century Power Equipment Chain Saw 199.95 Clark, Luann Cleaning at Public Works 140.00 Coca Cola Soda for Concessions 567.25 Cub Foods Bakery Items, OFF 25.73 Delta Dental June 2006 Dental Cobra 311.20 Denny Hecker Auto Connection Vehicle Repair 2,449.70 Emergency Automotive Tech Lights for New Squad Cars 6,628.40 •Empson, Donald Professional Services 7,000.00 Frank Madden & Associates Professional Services 94.50 Fuhr Trenching Sewer Line Repair 1,400.00 G & K Uniform Cleaning, Rugs, Towels, Mops 2,750.22 Gall's Delivery System 339.01 GFOA Internet Training 80.00 Goldstein, Shannon Park Deposit Refund 50.00 Gopher State One CaII Billable Tickets for May 2006 616.25 Grafix Shoppe Customize Squad Marking Kits 1,389.00 Grahek, Tom Refund for Water Meter 300.00 Hedberg Aggregates Gravel River Rock 120.56 Heritage Printing, Inc. Paper Forms 413.95 Hiller's Flooring America 3rd Floor Carpet, Partial Bill 1,544.00 Hotsy Equipment Equipment Repair Supplies 70.47 Ice Skating Institute Membership Dues 325.00 Interstate All Battery Center MTP65 Batteries 538.52 Jacobson, Cindy Mileage to and from Workshop 20.47 Jansen's Cleaning Service Maintenance Agreement 185.00 Jeff Parent Painting Painting 3rd Floor 2,110.00 Kirvida Fire Annual Pump Test 1,091.68 Krongard, Leslie Mechanical Repairs 115.00 Legendary Homes Grading Escrow Refund 1,500.00 0 Linner Electric Co. Professional Services 139.73 Mac Queen Equipment Repair Supplies/Minor Equipment 567.54 Magnuson Law Firm Professional Services Through 06/09/06 14,565.93 EXHIBIT " A" TO RESOLUTION #2006-128 Page 2 Maple Island Hardware Menards Met Council Metro Fire Metropolitan Council MIDC Enterprises Middle St. Croix River Watershed WMO Midstates Equipment & Supply MINNCOR Industries Moore, Richard Mueller, Brianne Napa Office Depot Office Max OnSite Sanitation Orrin Thompson Homes Permaseal Plastics Seal Peterson, Craig Polfus Implement Quill R & R Specialties Rodriguez, Darcy Rose Floral Schuster Co Service on a Shoestring Shorty's Cleaners Shred -it Simplex Grinnell LP Sister Cities International Sprint PCS St. Croix Boat & Packet Stillwater Collision & Restoration Stillwater Gazette Stop Stick Stork Twin City Testing Streicher's T.A. Schifsky & Sons, Inc Tru Green United Refrigeration United Rentals UPS VenTek International Warner True Value Washington County Historical Watson Co., The Wet-Tek Zephyr the Hat General Supplies General Supplies Wastewater Service for July 2006 SCBA Flow Test April 2006 Service Availability Charges Equipment Repair Supplies 2nd Half Payment 2006 Contribution Equipment Repair Supplies Office Furniture Professional Services Reimburse for EMT Course Equipment Repair Supplies Office Supplies Office Supplies Weekly Rental Service Grading Escrow Refund Laminating Maps Reimburse for Traveling Expenses Equipment Repair Supplies Office Supplies Repairs to Zamboni & Ice Paint Park Deposit Refund Bedding Plants Window Envelopes Recycling Education Dry-clean Record Retention Shredding Professional Services Annual Membership Dues Cell Phone May 2006 Arena Billing Body Work on New Squads Publications Minor Equipment Professional Services Uniforms Asphalt Fertilizer & Weed Control Oil for Compressors General Supplies/Equipment Repair Supplies Shipping Printhead Smoke Detectors, FEMA Grant Principle on GO CO Bonds Concession Supplies Chemicals for Cooling Tower Hats for Concession Stand 19.1110 308.28 95,087.50 1,543.04 21,483.00 75.81 11,854.42 101.29 1,202.39 2,350.00 200.00 88.38 344.83 15.29 848.01 5,000.00 189.87 275.93 116.25 28.72 4,548.88 50.0 0 281.4 888.88 3,097.00 36.64 317.80 355.00 340.00 80.14 43,894.84 889.50 82.95 400.75 796.20 239.57 1,277.42 420.68 248.50 1,961.92 17.12 838.00 14,999.46 33,300.0® 120.17 512.80 1,459.26 Memo DATE: June 16, 2006 TO: Mayor and City Council FROM: Chantell Knauss E� (44-li/r) Director of Administration RE: 2006 Memorandum of Agreement for Drop Off Center Recycling Grant Distribution with Washington County Attached is the 2006 Memorandum of Agreement for Drop Off Center Recycling Grant Distribution with Washington County. The term of the Agreement shall be from the date the County Board approves the Agreement to December 31, 2006. The City of Stillwater is responsible for coordinating the joint drop-off recycling program with the City of Bayport and the City of Oak Park Heights. The County will grant the City of Stillwater $3,344.50. In addition, the City of Stillwater will receive a grant allocation of $386.50 for the City of Bayport and $964.00 for the City of Oak Park Heights. Recommendation It is recommended the City Council adopt the attached Resolution approving the 2006 Memorandum of Agreement for Drop Off Center Recycling Grant Distribution with Washington County. MEMO. RECYCLING DROP-OFF CENTER AGREEMENT.2006-06-I6 • RESOLUTION 2006 - 129 APPROVING 2006 MEMORANDUM OF AGREEMENT FOR DROP OFF CENTER RECYCLING GRANT DISTRIBUTION WITH WASHINGTON COUNTY BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota that the 2006 Memorandum of Agreement for Drop Off Center Recycling Grant Distribution with Washington County is approved. The term of the Agreement shall be from the date the Agreement is approved by the County Board to December 31, 2006. Adopted by the Council this 20'h day of June 2006. Jay Kimble, Mayor ATTEST: Diane F. Ward, City Clerk • • • 2006 MEMORANDUM OF AGREEMENT FOR DROP OFF CENTER RECYCLING GRANT DISTRIBUTION THIS AGREEMENT made and entered into by and between the County of Washington, hereinafter referred to as the "County", and the City of Stillwater, 216 N. Fourth St., Stillwater, MN 55082, hereinafter referred to as the "Grantee". WHEREAS, the County desires to support and promote drop-off recycling opportunities to reduce the County's reliance on solid waste disposal facilities, and WHEREAS, the Washington County Board of Commissioners has budgeted money for 2006 to be used to further develop recycling service in the County. WHEREAS, the Grantee, the City of Bayport, and the City of Oak Park Heights wish to conduct a joint drop-off recycling program with the Grantee coordinating the program. NOW, THEREFORE, the parties hereto agree as follows: 1. Term. The term of the Agreement shall be from the date this Agreement is approved by the County to December 31, 2006. 2. The County's obligation: a. The County will pay the Grantee an amount equal to $4,695.00. The amount paid to the Grantee includes $386.50 which is the drop-off grant allocation for the City of Bayport and $964.00 which is the drop-off grant allocation for the City of Oak Park Heights. All grant funds received will be used to provide recycling services and public education as identified in Section 3.b of this Agreement. b. Indemnify and hold the Grantee harmless from any claims, suits, or damages arising out of any act or omission of the County, its officers, employees, or agents in the performance of the services provided for by this Agreement. 3. The Grantee's obligation: a. The Grantee will sign a contract with a recycling service provider which specifies the responsibilities of each party and the rate of payment for drop-off services as provided by the contractor. b. The Grantee will use all recycling grant money received in 2006, as a result of this Agreement, for contracted recycling services and public education related to drop-off recycling. If all recycling funds are not used within the grant period, the Grantee must return all unused funds to the County by January 31, 2007. -1- c. The Grantee will prepare and submit an annual recycling report to the County. The report shall be due by January 31, 2007. The reports will be made on a form provided by the County. 4. Indemnification and Insurance: a. The Grantee agrees it will defend, indemnify and hold harmless the County, its officers and employees against any and all liability, loss, costs, damages and expenses which the County, its officers or employees may hereafter sustain, incur, or be required to pay arising out of the Grantee's performance or failure to adequately perform its obligations pursuant to this Agreement. b. The Grantee further agrees that in order to protect itself as well as the County under the indemnity provision set forth above, it will at all times during the term of this Agreement keep in force. 1. General liability insurance in the amounts of $300,000.00 for bodily injury or property damage to any one person and $1,000,000.00 for total injuries or damages arising from any one incident as required by the County. 2. Any policy obtained and maintained under this clause shall provide that it shall not be canceled, materially changed, or not renewed without thirty (30) days prior notice thereof to the County. A Certificate of Insurance evidencing this coverage must be provided to the County before this Agreement is effective. 5. Condition Subsequent: It is understood and agreed that in the event that reimbursement to the County from state and federal sources is not obtained and continued at a level sufficient to allow for the purchase of the indicated quantity of purchased services, the obligations of each party hereunder shall thereupon be reviewed to determine the necessity of renegotiating all or parts of this Agreement. 6. Data Practices: All data collected, created, received, maintained, or disseminated for any purposes by the activities of Grantee because of this Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as amended, the Minnesota Rules implementing such Act now in force or as adopted, as well as Federal regulations on data privacy. 7. Records Availability and Retention: Pursuant to Minnesota Statute 16C.05, Subd. 5, the Grantee agrees that the County, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc. which are pertinent to the accounting practices and procedures of the Grantee and involve transactions relating to this Agreement. -2- • • • • • • Grantee agrees to maintain these records for a period of three (3) years from the date of termination of this Agreement. 8. Independent Contractor: Nothing contained in this Agreement is intended or should be construed as creating the relationship of co-partners or joint ventures with the County. No tenure or any rights or benefits, including Worker's Compensation, Unemployment Insurance, medical care, sick leave, vacation leave, severance pay, PERA, or other benefits available to County employees, shall accrue to the Grantee or employees of the Grantee performing services under this Agreement. 9. Nondiscrimination: During the performance of this Agreement, the Grantee agrees to the following: No person shall, on the grounds of race, color, religion, age, sex, disability, marital status, public assistance status, criminal record, creed or national origin be excluded from full employment rights in, participation in, be denied the benefits of or be otherwise subjected to discrimination under any and all applicable Federal and State Laws against discrimination. 10. Noncompliance by Grantee: If the County finds that there has been a failure to comply with the provisions of this Agreement, the County may terminate the Agreement at any time following seven (7) days written notice to the Grantee and upon failure of the Grantee to cure the default within the seven day period. The County will require the Grantee to repay the grant funds in full or in a portion determined by the County. Nothing herein shall be construed so as to limit the Department's legal remedies to recover grant fund. 11. Firearms Prohibited: Unless specifically required by the terms of this contract, no provider of services pursuant to this contract, including but not limited to employees, agents or subcontractors of the (Vendor or Contractor, depending upon which term is used) shall carry or possess a firearm on county premises or while acting on behalf of Washington County pursuant to the terms of this agreement. Violation of this provision shall be considered a substantial breach of the Agreement; and, in addition to any other remedy available to the county under law or equity. Violation of this provision is grounds for immediate suspension or termination of this contract. 12. Termination: This Agreement may be canceled by either party upon thirty (30) days written notice. Notice to the Cities shall be mailed to the City Administrator or to the City Clerk if there is no Administrator. Notice to Townships shall be mailed to the Township Clerk. Notice shall be sent to the official business address of the City or Township. Notice to the County shall be mailed to: Department of Public Health and Environment, 14949 62nd -3- St N, PO Box 6, Stillwater, MN 55082-0006. 13. Merger and Modification: a. It is understood and agreed that the entire Agreement between the parties is contained here and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement. b. Any material alterations, variations, modifications, or waivers of provisions of this Agreement shall be valid only when they have been reduced to writing as an Amendment and signed by the parties. -4- • • • IN WITNESS WHEREOF, the parties have executed this Agreement on the dates indicated below. GRANTEE WASHINGTON COUNTY BY BY Jay L. Kimble TITLE Mayor DATE June 20, 2006 FEDERAL ID # 41-6005566 ATTEST: DATE Lowell Johnson, Director Department of Public Health and Environment APPROVED/AS TO FORM Diane F. Ward Title: City Clerk BY Date: June 20, 2006 -5- Ass't n Co. Attorney DATE q/g/eC • Memo • • DATE: June 16, 2006 TO: Mayor and City Council FROM: Chantell Knauss Director of Administration RE: Municipal Recycling Grant In 2004, Washington County revised their Recycling Grant Funding policy. The Washington County Recycling Grant Program is funded through the State's SCORE funding (Select Committee on Recycling and Environment). Prior to 2004, the County funded recycling grants on an annual basis. Grants are now awarded for two years (2006 and 2007.) The funding formula provides three levels of funding: Base, Project, and Incentive. Most communities, including the City of Stillwater, will receive base and project funding for waste reduction and recycling activities. Incentive funds are awarded on a competitive basis and only includes select projects that have not received technical or financial assistance in the past (i.e. multi -family and/or business recycling.) The County Board has directed that all Grant funds be used to maintain or increase waste reduction and recycling activities and that Grant funds not be used to subsidize residents recycling collection services. As a result, the City has applied for and been approved for Base and Project Grant funds for 2006 and 2007, in the combined amount of $66,756. Base funding is expected to cover items that the City is doing for recycling education. A new initiative in 2006 is a separate, environmental topic insert, "The Green Scene" in the quarterly issues of the City-wide Newsletter. Project funding is expected to cover Waste Reduction and Recycling Education at certain public and charter elementary schools within the City of Stillwater. Recommendation Staff recommends the City Council adopt the attached resolution, approving the 2006 — 2007 Grant Agreement for Municipal Recycling Grant Distribution with Washington County, effective through December 31, 2007. RESOLUTION 2006 - 130 APPROVING 2006 and 2007 GRANT AGREEMENT FOR MUNICIPAL RECYCLING GRANT DISTRIBUTION WITH WASHINGTON COUNTY BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota that the 2006 - 2007 Grant Agreement for Municipal Recycling Grant Distribution with Washington County is approved. The term of the Agreement shall be from the date the Agreement is approved by the County to December 31, 2007. Adopted by the Council this 20th day of June 2006. Jay Kimble, Mayor ATTEST: Diane F. Ward, City Clerk • • • • • • 2006-07 GRANT AGREEMENT FOR MUNICIPAL RECYCLING GRANT DISTRIBUTION THIS AGREEMENT made and entered into by and between the County of Washington, hereinafter referred to as the "County", and the City of Stillwater, 216 No. 4`h St., Stillwater, MN 55082, hereinafter referred to as the "Grantee". WHEREAS, the County desires to encourage and provide opportunities for residential recycling to reduce the County's reliance on solid waste disposal facilities, and WHEREAS, the Washington County Board of Commissioners has budgeted funds to be used to further develop recycling projects in the County. NOW, THEREFORE, the parties hereto agree as follows: 1. Term: The term of the Agreement shall be from the date this Agreement is approved by the County to December 31, 2007. 2. The County's Obligations: a. The County will pay the Grantee an amount of up to $ 66,756.00 which is to be used for curbside recycling program expenses in 2006 and 2007. Payment will be made in two installments, one in 2006 and one in 2007. b. Indemnify and hold the Grantee harmless from any claims, suits, or damages arising out of any act or omission of the County, its officers, employees, or agents in the performance of the services provided for by this Agreement. 3. The Grantee's Obligations: a. The Grantee agrees to follow their 2006 and 2007 Municipal Recycling Grant Applications which are incorporated herein. b. The Grantee will use all recycling grant money received in 2006 and 2007 as a result of this Agreement, for base funding activities, recycling projects, and public education related to recycling, as indicated in the Grant Application. If all recycling grant funds are not used within the grant period, the Grantee must, at the discretion of the County, return unexpended funds to the County or use them for recycling projects during the following year. c. The Grantee shall sign and return this Agreement to the County by July 28, 2006. Failure to do so will result in loss of grant funds. d. The Grantee will prepare and submit annual recycling reports to the County. The reports shall cover the time period from January 1 to December 31 and shall be submitted to the County by January 31 of the year following the reporting period. The annual reports will be made on a form provided by the County. e. Pursuant to Minnesota Statutes 115A.46 and 115A.471, all waste generated by city/township government activities (including city/town halls, public works buildings, parks etc.) shall be delivered to the Ramsey/Washington County Resource Recovery Facility in Newport for disposal. Failure to comply with this provisionshall constitute a breach of this Grant Agreement. f. The parties agree that as a condition precedent to a condition subsequent of this Agreement, if the Grantee contracts or otherwise arranges for municipal solid waste hauling service on behalf of residents and/or businesses and the Grantee issues bills for this service, the Grantee shall bill the County Environmental Charge (CEC) as a separate line item on the solid waste bill and shall make reasonable effort to collect the CEC. All County Environmental Charges collected shall be remitted to the County according to section 14.5 of Washington County Ordinance #167. Failure of the Grantee to comply with this provision shall constitute a breach of this Grant Agreement and will result in loss of Grant funds. 4. Indemnification and Insurance: a. The Grantee agrees it will defend, indemnify and hold harmless the County, its officers and employees against any and all liability, loss, costs, damages and expenses which the County, its officers or employees may after sustain, incur, or be required to pay arising out of the Grantee's performance or failure to adequately perform its obligations pursuant to this Agreement. b. The Grantee will require as part of their hauler licensing arrangement or contract with their recycling contractor that the hauler or contractor will indemnify and hold the County and its officers, employees, and agents harmless from any claims, suits or damages arising out of any act or omission of the hauler or contractor, its officers, agents or volunteer workers in the performance of the services provided for by this Agreement. c. The Grantee further agrees that in order to protect itself as well as the County under the indemnity provision set forth above, it will at all times during the term of this Agreement keep in force. 1. General liability insurance in the amounts of $300,000.00 for bodily injury or property damage to any one person and $1,000,000.00 for total injuries or damages arising from any one incident as required by the County. 2. Any policy obtained and maintained under this clause shall provide that it shall not be canceled, materially changed, or not renewed without thirty (30) days prior notice thereof to the County. A Certificate of Insurance evidencing this coverage must be provided to the County before this Agreement is effective. • • • -2- • • • d. The Grantee agrees that in the contract with their Recycling Contractor or licensing arrangement with haulers, it will require the contractor or haulers at all times during the course of the contract or license duration to have and keep in force a general liability policy insuring itself at a level not less than the liability limits set forth above and to provide Certificates of Insurance to the Grantee and County. 5. Data Practices: All data collected, created, received, maintained, or disseminated for any purposes by the activities of Grantee because of this Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as amended, the Minnesota Rules implementing such Act now in force or as adopted, as well as Federal regulations on data privacy. 6. Condition Subsequent It is understood and agreed that in the event that reimbursement to the County from state and federal sources is not obtained and continued at a level sufficient to allow for the purchase of the indicated quantity of purchased services, the obligations of each party hereunder shall thereupon be reviewed to determine the necessity of renegotiating all or parts of this Agreement. 7. Records Availability and Retention: Pursuant to Minnesota Statute 16C.05, Subd. 5, the Grantee agrees that the County, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc. which are pertinent to the accounting practices and procedures of the Grantee and involve transactions relating to this Agreement. Grantee agrees to maintain these records for a period of three (3) years from the date of termination of this Agreement. 8. Independent Contractor: Nothing contained in this Agreement is intended or should be construed as creating the relationship of co-partners or joint ventures with the County. No tenure or any rights or benefits, including Worker's Compensation, Unemployment Insurance, medical care, sick leave, vacation leave, severance pay, PERA, or other benefits available to County employees, shall accrue to the Grantee or employees of the Grantee performing services under this Agreement. -3- 9. Nondiscrimination: • During the performance of this Agreement, the Grantee agrees to the following: No person shall, on the grounds of race, color, religion, age, sex, disability, marital status, public assistance status, criminal record, creed or national origin, be excluded from full employment rights in, participation in, be denied the benefits of, or be otherwise subjected to discrimination under any and all applicable Federal and State Laws against discrimination. 10. Firearms Prohibited: Unless specifically required by the terms of this contract, no provider of services pursuant to this contract, including but not limited to employees, agents or subcontractors of the (Vendor or Contractor, depending upon which term is used) shall carry or possess a firearm on county premises or while acting on behalf of Washington County pursuant to the terms of this agreement. Violation of this provision shall be considered a substantial breach of the Agreement; and, in addition to any other remedy available to the county under law or equity. Violation of this provision is grounds for immediate suspension or termination of this contract. 11. Noncompliance by Grantee: If the County finds that there has been a failure to comply with the provisions of this Agreement, the County may terminate the Agreement at any time following seven (7) days written notice to the Grantee and upon failure of the Grantee to cure the default within the seven day period. The County will require the Grantee to repay the grant funds in full or in a portion determined by the County. Nothing herein shall be construed so as to limit the County's legal remedies to recover grant funds. 12. Termination: This Agreement may be canceled by either party upon thirty (30) days written notice. Notice to the Cities shall be mailed to the City Administrator or to the City Clerk if there is no Administrator. Notice to Townships shall be mailed to the Township Clerk. Notice shall be sent to the official business address of the City or Township. Notice to the County shall be mailed to: Department of Public Health and Environment, 14949 62nd Street N, PO Box 6, Stillwater, MN 55082-0006. 13. Merger and Modification: a. It is understood and agreed that the entire Agreement between the parties is contained here and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement. -4- • • b. Any material alterations, variations, modifications, or waivers of provisions of this Agreement shall be valid only when they have been reduced to writing as an Amendment and signed by the parties. -5- Washington County Washington County Department of Public Health & Environment Verification of Compliance with Minnesota Statute 115.471 and 115A.46 As a condition of eligibility for 2006 and 2007 Washington County Curbside Recycling Grant funds pursuant to Minnesota Statutes 115A.46, subd. 5 and 115A.471, all waste generated by city/township government activities, including, but not limited to city/town halls, public works buildings, parks, etc., and waste which is managed through a contract, must be managed in accordance with the County's Solid Waste Management Plan and delivered to the Ramsey/Washington County Resource Recovery Facility in Newport for disposal. Failure to comply with this provision shall constitute a breach of the Municipal Recycling Grant Agreement. I (name) Jay L. Kimble (Title) Mayor for the Municipality of (City/Twp) Stillwater , MN verify that said municipality currently, and will through the length of the agreement, comply with Minnesota Statutes 115A.46, subd. 5 and 115A.471 by delivering all waste generated by municipal activities and contracts/agreements to the Ramsey/Washington County Resource Recovery Facility. In the space below, please provide the name of you municipal solid waste provider(s). Waste Management, Inc. Grant Applicant City of Sillwater, MN (City/Twp) Signature Jay L. Kimble Title Mayor Date June 20, 2006 ATTEST: Diane F. Ward Title: City Clerk Date: June 20, 2006 • • • • • • STAFF REQUEST ITEM Department: MIS Date: 06/16/06 DESCRIPTION OF REQUEST (Briefly outline what the request is) Purchase of digital in -car video system for Police Department. This system would include digital in -car video recording systems for two squad cars, a digital video manager server, storage & distribution system, and a backup/archiving station. This would be an upgrade to our current video system which was purchased and is maintained by the same company. This would put the system into two squad cars with purchases for the other vehicles coming in subsequent years. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Total cost of the system is $32,074.00 plus tax. The funds for this purchase will come out of the Police Department's Forfeiture fund. ADDITIONAL INFORMATION ATTACHED Yes X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Rose Holman Date: 06/16/06 Digital Evidence Management Digital Evidence Management Solution Features & Functions • Case Build Tools — allows for the management of video as a case (not just raw data), processing all case associated metadata (citation #, suspect name, incident type, etc) • Complete "Rich Media" Management Solution — processes all digital data (photographs, audio, interrogation video, etc.) • In -car Incident Classification Capabilities (DUI, Reckless, Domestic, etc.) — allows files to be processed by type and severity of incident, significantly reducing search labor • Unique Search & Sort Capabilities — search and sort by incident type/classification, case relevant metrics (citation #, suspect name, etc.) as well as by standard video metrics (date, time, officer name, keyword, license number, GPS location, etc.) • Automated and Certified Storage and Archiving — DVD/CDs are automatically security checked, composed, labeled and burned with no manual intervention • Automated Volume Management — automates all volume specific processes (upload, archiving, file migration, output, purging, etc) based on time, evidence value and video content, optimizing volume and eliminating maintenance labor requirements • Simple, Secure Web Interface — provides desktop viewing of video evidence based on hierarchical access privileges • Simple Network Access — browser driven, no special client software (or seat license) is required. Click and search/play from any LAN connected PC • Hardware — server/storage/distribution system (rack mounted), backup/archiving workstation, wireless access points and DVD writer/printer i • tosery ? !/ Flashback in -car digital video systems storage & management server switch agency desktop PCs video viewing communications Mobile -Vision, Inc. "The Most Trusted Name in Mobile Video Recording" 1-800-336-8475 • www.L-3Com.com/mv • sales.mvi©L-3Com.com L-3 Communications Mobile -Vision, Inc has been a leader of in -car video recording products since 1981, supplying over 60,000 systems to more than 5000 law enforcement agencies nationwide. agency desktop PC admn station 02/Z33/2006 08:49 9732573024 MOBILE -VISION INC PAGE 03 Stillwater Police Department 216 North 4th Street Stillwater, MN 55082 Attn, Captain Craig Peterson P: 651-35-14910 F, 651-351-4940 communications Mobile-Vlslon, Inc. Quotation February 23, 2006 Sales Rep: Mike Hibbs Quote Number' BD022306DEP2704 QTY DESCRIPTION UNIT PRICE AMOUNT 2 MVD-FBDVS Mobile -Vision In -Car Digital Video Recording (DVR) solution with: PlashBack Th. • Nlte-Watch'" Color camera with a 12X Optics) — 144X Digital zoom lens. Digital Video - Standalone Active Motttx Color 3.5' LCD Monitor. Recorder (DVR) • VolceLlnk Plus'" 900MHz DSS Wireless Microphone. • Overwrite Protection feature. • Wireless 802.11(g) LAN Card and Antenna. • 4G8 Flash Memory Card. • GPS Receiver and Antenna. • All mounts, cables and hardware. • 1-Year Factory Paris end Labor Warranty. (Installation not included — typically $200 - 3275,) $5,295.00 $10,590.00 2 MVD-CRASH-BAT Collision Sensor $150.00 $300.00 2 MVO-IR-CAM Beckseat IR Camera Allows for video recording In the beckseet of a patrol vehicle In low light conditions. Includes Infrared Illumination LED'e and functions in both black and whlto and color with fixed focus lens. $395.00 $790.00 L-3 Mobile -Vision Digital EvIdQnce Pro L-3 Mobile -Vision's Digital Evidence Pro Solution features Network access and viewing of evidence video. It provides the department with a centralized, secure cost effective method of storing end managing video filea. Featuring seerzh.cepablllties via various "Key Data' including: officer name, vehicle. date. time. etc. Case file creation "Rich Media' support (digital photo's. digital audio, documents, etc.) extended case "Key Data" search. Secure chain of custody with usor profiles and access rights. Provides fast search, retrlavel and copy capabilities. Ailowe for playback of videcs with "VCR like' on-screon controls and easy exporting of video to portable media. Fully supports wireless download from the Flashback'" recorder vie 802.11 (g) standard- 1 MVD-DEP2704 DVM Server. Storage & Distribution System Dell Server: Dusl 3GNZ. 1 GB RAM, 1.0 TB RAID 5 configuration Mobile -Vision Digital Evidence Pro Software Redhat Linux Op Syst / Postgreegl Database DVD-Rom, Floppy. Monitor, Keyboard. Mouse Power Connect Switch 10/100/1000 (Add 3346 to the price for a Rack Mounting Configuration) $12,475.00 $12,475.00 2 _ MVD-8675-EX Wireleas Access Pointw/External Mounted Antonne 802.11(g) Wireless Access point Antenna and Cabling $660.00 $1,320.00 1 MVD-DVD/BU DVM Backup/Archiving Station Dell GX 280 Celeron 325, 256 MB BOGS SATA/NTFS Prlmora Bravo II DVD writer /printer w/50 DVD capacity & admin workstation Windows XP Op System/DVD+R/RW Mobile -vision DVD Archiving Software 100 pack: white printable DVD-R media $2,984.00 $2,984.00 1 MVD-UPS1000 UPS 1000 VA (OPTIONAL) $665.00 5665.00 1 MVD-DEP-BT2 Software Configuration / Training System build out and configuration plus 2 days (on site) training $2,850.00 $2,850.00 Noto: Pricing does not inciude physical installation of the antenna or any network wiring. SUBTOTAL $ 31,974.00 ' Delivery: 90 Days or Less ARO SALES TAX (as required) NA Credit Terms: Net 30 days Shipping win the continental USA via UPS Ground $ 100.00 Other State/Local Fees: Not Included TOTAL 90 Fanny Road. Boonton. NJ 07005 $ 32,074.00 rrn ^n-7 ^inni- nn• nn Tel (900) 336-8475 (973) 263-1090 Fax' (973) 257-3024 www.L-3com.com nn�-�cn�n^i n s • • STAFF REQUEST ITEM Department: MIS Date: 06/16/06 DESCRIPTION OF REQUEST (Briefly outline what the request is) Purchase of a computer for the Administration Department. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Total cost of the computer is $1179.84 plus tax. Money was budgeted for this purchase in the 2006 capital outlay budget. ADDITIONAL INFORMATION ATTACHED Yes X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Rose Holman Date: 06/16/06 Minnesota State Store - NASPO I WSCA Contract# A63307: Current E-quote • Page 1 01 3 • Dell recommends Windows® XP Professional tM USA Minnesota State Store - NASPO I WSCA Contract# A63307 Buy Online or Call 1-888-694-1402 Systems Software & Peripherals Custom Links Contact BACK TO: Premier Home > My Cart Your current E-quote Number E008086612 Detail Help with E-quotes (Click Here) View Options Sub Total Price*: $1,179.84 E-Quotes I My Cart C View Order Summary %` View Order Details Description 1 OptiPlex GX520 DT with Int Broadcom® GbNIC Intel® Pentium® D Processor 950 (3.40GHz, 2X2M, 800MHz FSB) Reconfigure 13 Remove 11 Quantity Unit Price Item Total $1,179.84 $1,179.84 ► Update Date: Friday, June 16, 2006 1:16:19 PM CST Catalog Number: 84 RC956882 OptiPlex GX520 DT with Int Broadcom® GbNIC: Intel® Pentium® D Processor 950 (3.40GHz, 2X2M, 800MHz FSB) 534D9 - [ 222-2281 ] Operating System(s): Genuine Windows® XP Professional, SP2, with Media XPP2E - (420-4850 ] File System: NTFS File System for all Operating Systems NTFS - [ 420-3699 ] Memory: 1.0GB DDR2 Non-ECC SDRAM,533MHz, (2DIMM) 1G2N52 - [ 311-5021 ] Keyboards: Dell USB Enhanced Multimedia Keyboard USBM - [ 310-6611 ] Monitors: Dell 19 inch UltraSharpTM 1907FP Flat Panel, Adjustable Stand, VGA/DVI 1907FP - [ 320-4566 ] Boot Hard Drives: 40GB SATA 3.0Gb/s 40S2 - [ 341-2246 ] http://cart.dell.com/rcomm/basket.asp 6/16/2006 Minnesota State Store - NASPO I WSCA Contract# A63307: Current E-quote rage z Floppy: 1.44MB 3.5 Inch Floppy Drive FD-[341-2266] Mouse: Dell USB 2-Button Optical Mouse with Scroll USBO - [ 310-6609 ] Lead Free Motherboard: RoHS Compliant Lead Free Chassis and Motherboard ROHS - [ 341-2663 ] Removable Media Storage Devices: 16X DVD+/-RW, with Roxio Creator Dell Edition DRM16 - [ 313-3340 ] Audio Solutions: Integrated AC97 Audio INTSND - [ 313-8170 ] Speakers: Dell AS501 Sound Bar for all UltraSharp Flat Panel Displays (Black) A501 K - [ 313-4028 ] Resource CD: Resource CD -contains Diagnostics and Drivers RCD-[313-7168] Energy Star Setting: Energy Star Enable ES - [ 310-4721 ] Hardware Support Services: 3 Year Economy Plan (Next Business Day onsite support only) PUBB3YR - [ 900-6630 ] [ 960-2402 ] [ 983-2207 ] [ 983-2217 ] [ 983-6647 ] Installation Support Services: No Onsite System Setup NOINSTL - [ 900-9987 ] add item to your E-quote E-quote Sub Total: $1,179.84 Estimated Shipping: Not Calculated Estimated Tax: Not Calculated State Environmental Fee: $0.00 E-quote Total*: Not Calculated E-quote E008086612 Details Saved By Rose M Holman(rholman@ci.stillwater.mn.us) Saved On 6/16/2006 Expires On 7/31/2006 Phone Number (651) 430-8804 htt . /cart.dell.com/rcomm/basket.as.p • 411/16/2006 Minnesota State Store - NASPO j WSCA Contract# A63307: Current E-quote 111 41 Page S of • Description Notes / Comments Purchasing Agent's Name Notes / Comments PM=2 OC= kathy rogness BACK TO: Premier Home > My Cart Help For shipments of certain products to California, state environmental fee of up to $10 per item will be added at order invoice. For shipments of certain items to Alberta, Canada, a provincial environmental fee will be applied to your invoice. Pricing, specifications, availability, and terms of offers may change without notice and DO NOT INCLUDE APPLICABLE SHIPPING AND/OR HANDLING CHARGES, TAXES, OR RESTOCKING CHARGES. Please note that Dell cannot be responsible for typographical or other errors, and reserves the right to modify or cancel any orders resulting from such errors. Refer to your invoice for final information regarding order detail, including tax & shipping amounts. Offers not necessarily combinable. Prices have been rounded to the nearest dollar for online display. All sales are subject to Dell's Terms and Conditions of Sale located at www.dell com unless you have a separate written agreement with Dell. Picture is for illustrative purposes only. Price may increase or decrease depending on options selected. Please note that this Microsoft software product may use technological measures for copy protection. In such event, you will not be able to use the product if you do not comply with the product activation or reactivation procedures, which may be completed by Internet or telephone (toll charges may apply). Copyright 1999-2006 Dell Inc. For customers of the 50 United States and the District of Columbia only. Site Terms I Terms and Conditions of Sale I Privacy Policy snCT6 BG00 SGOO A Top http://cart.dell.com/rcomm/basket.asp 6/16/2006 • • MEMORANDUM June 15, 2006 TO: Mayor and City Council FROM: Diane Ward, City Clerk SUBJECT: Special Event — 14 Annual Block Party — July 4th DISCUSSION: Attached is the special event application from Sue Fitzgerald for your review and approval. The event is an annual event that is done by the neighborhood every 4th of July for a potluck and kiddie parade for the neighborhood children. Their request is to block off School Street from North 3rd to the dead end. RECOMMENDATION: It is recommended that the request be approved. 216 N. 4th Street Stillwater- MN 55082 Telephone: 651-430-8800 Fax: 651-430-8809 APPLICATION FOR SPECIAL EVENT All items on application MUST be completed and received by the City 45 days prior to proposed event incomplete applications will not be processed Submittal Date: APPLICANT INFORMATION Email ArirlrPcc �)�. l i.rei.AM tit �� el�...r�.... L. Organization Contact Person Address City Daytime Phone i ft Y ' ,�'oa�� ,. � .i:.:.�"S � : � ��`�x P��3?a` ?. �E � ' S ...:". � �''� � � v; m gaMMI',Iwe `WR-.+c`,+�,�;. EVENT INFORMATION Special Events involving the use of City Property Mays require Park Board or Parking Commission Review. Events on Private Property may require Planning Commission review) ,,q,k8 .1-ko0c Svc. Thl feAt . 3R ' ST. State yikti Type of Non -Profit Organization For -Profit Zip Oaa. Date(s) of Event JUUt4` Pur ose & Description of Event 14111144 11 ikocx ?Ar_.7%-f Alternate Number Hours of Event Noe±4 m •• QO (Special Events conducted after 10:00 p.m., require Council approval of a variance to the noise ordinance) Proposed Location of Event (be specific) X • bG-1oo t ST - 1`4O tt -t o -T t t c U- Type of Event Estimated number of people to attend PFIcACit, j ?oT L 3ot 11:07 lard If Lowell Park is to be used: North Lowell Park or South Lowell Park (Circle which one or both ) Following Information must be supplied (Put a check next to items pertaining to your event. If not applicable - Please put N/A in the space) Selling Alcohol 1j�1 Temporary Liquor Licenses are ONLY available to non-profit organizations - $25.00 per day Permit to Consume itt, (for the consumption of beer, wine, wine coolers, and hard liquor on public property (parks) - $35.00 fee) Site Map (required) (attach to application) Impact on Parking (required) Tim Describe: CAlis, q X -nAnclocil4 (CONTINUE ON BACK) Special Signage Describe: 0 Letter of Approval by Property Owner if on Private Property (attach to application) Tents or Membrane Structures Size Location Exiting Points � Cooking Operations Propane Deep fat frying Other _i'1���T�� Water Activities (River/Lakes) River Lake Name: j^'`'L.� Fire C'� Ambulance ` Department EMS Needs EMT Standby _ Standby Standby Open Flame or Burning w Y - ... Operations Describe Fireworks e-s e Street Closure _ What Streets {c OL s!'. --rp Sitipt D . (Required if alcohol a being served oh public property and attendance is over 75 people or at the discretion. of°the Police Chief) - Contact Stillwater Police (651- Police Officer Needed N 0 4351-4900) to arrange for officer ' = ` ` Restrooms (Portable) t 'A' (Applicant to payfor restrooms Corkpct'Ppblic Works 275-4100) Type of Musjc1 /Z,Vj+n — MAlBC+ Live Entertainment Level of Promotion/Advertisement l App4ant Sign • IC USE=,:1 Community Development City Administrator City Clerk Fire Chief Police Chief Public Works Director Public Works Superintendent Parks Board Approval Required Planning Comm. Appr. Required City Council Approval Required Comments: r•• • FEES (if applicable) Permit to Consume: Temporary Liquor License $25.00 per day Event Fee Deposit $250.00 Other Fees: a , TOTAL FEES f10�5 1'01 . 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U Q--( 144 0 , �s, w.; - 0 Location MapAng 4 N Wastung1al Coo* Survey. • OR.. �Iss„��„ — • • 2. ORGANIZATION THE IIAINFLACF OF YIpMF1DTA REQUEST FOR INSTALLATION OF BANNER (FOR NON- ROFIT ORGANIZATIONS ONLY) 4 1. APPLICANT t&Rh-eL 3. ADDRESS TELEPHONE lag Vag/ 4. ACTIVITY BEING PROMOTED BY PROPOSED )BANNERS: 5. BANNER LOCATION REQUESTED: ❑ South Main Street at Olive St.* ❑ North Main Street at Myrtle St.* Chestnut Street at Union Alley *MnDot APPROVAL REQUIRED FOR MAIN STREET LOCATIONS yy�� 6. DATES TO BE DISPLAYED: p 011 ,aOV G 7: COMPANY INSTALLING BANNER: X4'/41,--4 Address / 5 06 Ni .101 S+ S T . C� Phone L+3 — 440 `So ❑ City Date: ❑ MnDot Date: Date: FOR OFFICE USE ONLY (Required for Main Street Locations; Sent to Installer Receipt Number Check No. • I�Iwate_ THE IIETHP ACE OF YIHHEIOTA Amount Paid: Fee: $100.00 APPLICATION FOR SALE OF FIREWORKS APPLICATION MUST BE SUBMITTED 45 DAYS PRIOR TO STARTING DATE OF SALE REQUIRES CITY COUNCIL APPROVAL Jame of Applicant a e i Z(1 C r/ S lome Address WO /'/an a J; d /� /2( Jame of Business `-/7/?ai-7or= %7r. 3usiness Address l ? %(i' > . tome /1-7I77 6 KS?) S SJ ,orporate Address (if different than business address) ISMS Yn�,C Sr_ Bl l�l�_ VDU S r3A Qh ! a 579 a a telephone (Business): 506 — . 1 - 6,) Home Phone "� 7d 6 S Z' (Ce//) 3eginning Date of Sale: % a� d� End Date of Sale: 9 Hours of Operation: Ma "1 —"Of _ocation of Display Cu I T e 20IRED ATTACHMENTS: The following attachments must be included with this application: Permit Fee - $100.00 2. Proof of bond or certificate of insurance in an amount of not less than $1,000,000.00 showing the City of Stillwater as an additional insured. 3. A diagram of the grounds or facilities (for indoor sales) dr�anrr�'io scale or .th dimensions included. Signs ur of Applicant (or agent) Vlake Check or Money Order payable to the CITY OF STILLWATER and return to the OFFICE OF THE :,ITY CLERK, 216 N. 4TH ST, STILLWATER, MN 55084 FOR OFFICE USE ONLY The sale of the listed fireworks at the location shown on this application is hereby approved, >ubject to the following conditions if any: Signature of Fire Chief: Date: Tale of the listed fireworks on the date and at the location shown on this application is hereby approved subject to `he ollowing conditions if any: Signature of Police Chief Date: the sale of the listed fireworks at the location shown on this application is hereby approved, subject to the following conditions if any: Signature of City Clerk: Date: Approval Date of Stillwater City Council: 'ermit No.: • • • • • • TENT PLACEMENT ADDRESS 1801 MARKET DRIVE STILLWATER, MN 55082 TENT SIZE 30' X 50' STORE NAME/LOCATION # CUB FOODS #30254 TENT SET UP DATES BETWEEN 6/18/2006 AND 6/22/2206 TENT TAKE DOWN DATES BETWEEN 7/05/2006 AND 7/09/2006 NORTH ACORN CERTIFICATE OF LIABILITY INSURANCEF68/2006 E(MM/DD/YYYY) r+r "1DUCER Phone: 440-248-4711 Fax: 440-248-5406 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION itton-Gallagher and Associates, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 6240 SOM Center Rd. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR Cleveland OH 44139 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. - INSURERS AFFORDING COVERAGE NAIC # INSURED INSURERA: Lexington Insurance Cc B.J.ALAN COMPANY INSURERS: Arch Specialty Ins Company BIG BEAR FIREWORKS, INC. PHANTOM FIREWORKS INSURERC:Axis Specialty Ins Company 555 MARTIN LUTHER KING JR. BLVD YOUNGSTOWN OH 44502 INSURER D: INSURER E: CnVFRAnFR THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR DI POLICY EFFECTIVE POLICY EXPIRATION POLICY NUMBER LIMITS A GENERAL LIABILITY 7410423 10/30/2005 10/30/2006 EACH OCCURRENCE $ 1, 000,000 X COMMERCIAL GENERAL LIABILITY PREMISES LEa occurenc $ 5 o r 0 0 0 CLAIMS MADE El OCCUR MED EXP (Anyone person) $ PERSONAL 8 ADV INJURY $ 1, 000,000 GENERAL AGGREGATE $ 2, 000, 000 GEN'L AGGREGATE LIMITAPPLIES PER: PRODUCTS - COMP/OP AGG $ 2, 000, 000 -1 JECT POLICY PRO -X LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT ANYAUTO (Ea accident) $ BODILY INJURY ALLOWNEDAUTOS SCHEDULED AUTOS (Per person) $ BODILY INJURY HIRED AUTOS NON -OWNED AUTOS (Per accident) $ PROPERTY DAMAGE $ (Per accident) GARAGELIABILITY AUTO ONLY -EA ACCIDE NT $ OTHERTHAN EAACC $ ANYAUTO H $ AUTO ONLY: AGG B EXCESS/UMBRELLA LIABILITY ULP0002485 10/30/2005 10/30/2006 EACH OCCURRENCE $ 4, 000, 000 AGGREGATE $ 4, 000, 000 X OCCUR ❑ CLAIMS MADE $ DEDUCTIBLE X RETENTION 5 10, 000 $ WORKERS COMPENSATION AND WC STATU OTH Ell EMPLOYERS' LIABILITY ANY PROP R IETORIPARTNER/EXECUTIVE E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ OFFICER/MEMBER EXCLUDED? If yes, describe under SPECIAL PROVISIONS below E.L. DISEASE -POLICY LIMIT $ C OTHER EAU704353 10/30/2005 10/30/2006 $5,000,000 EACH OCCURRENCE EXCESS LIAR (OVER ARCH $5,000,000 AGGREGATE SPECIALTY) DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENTI SPECIAL PROVISIONS PRODUCT LIABILITY EXTENDS ONLY TO PRODUCTS PURCHASED FROM B-J.ALAN COMPANY OR DIAMOND SPARKLER CO. LOCATION: Stillwater MN 55082 / 1801 Market Drive / Cub Foods PROPERTY OWNER: Cub Foods 2201 S 1st Street Willmar, MN 56201 ADDITIONAL INSURED: City of Stillwater, MN 55084 MUNICIPALITY: Stillwater, MN 55084 Group Code: Lincoln, NE CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED Cub Foods BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE Stillwater CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO 1801 Market Drive SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON Stillwater MN 55082 THE INSURER, ITS AGENTS OR REPRESENTATIVES. ACORD 25 (2001/08) AUTHORIZED REPRESENTATIVE © ACORD CORPORATION 1988 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25 (2001/08) • • • Stillwater Public Library 651.275.4538 www.stillwaterlibrar,9.org Release of 2006 Capital Funds, part 3 At their regular June 2006 meeting, the Board of Trustees passed a motion requesting the release of the following funds from the library's approved 2006 capital budget: Computer Replacement Program $11,000 New Computer Stations 5,000 Printers 3,000 Computer Cabling and Switches 10,000 Telephone System 22,250 AV Equipment 1,000 Kitchen Equipment 6,000 1 • • • Bonestroo Rosene Anderlik & Associates Engineers & Architects • June 15, 2006 2335 West Highway 36 ■ St. Paul, MN 55113 Office: 651-636-4600 ■ Fax: 651-636-1 31 1 www.bonestroo.com Larry Hansen, City Administrator City of Stillwater 216 North 4th Street Stillwater, MN 55082 Re: TIF District Expansion Analysis Report Dear Larry: Thank you for requesting that we provide a cost estimate for engineering and architecture services to complete the analysis and report for the expansion of TIF District Number 10. This estimate is based on the fee schedules included in our Professional Services Agreement with the City dated June 12, 1999. Project Description/Understanding In May, 2003, Bonestroo completed the Report for TIF District Number 10, in downtown Stillwater. The City is now interested in expanding the District. The City will be required to complete a TIF plan modification for the proposed expansion, and would need to meet the same requirements as the original establishment of the district: • The district area needs to consist of at least 70 percent buildings, streets, utilities and parking Lots (the "coverage test") • At least 50 % of the buildings in the district need to be structurally substandard The City is requesting engineering, architecture and GIS services to complete the inspections, analysis and report needed to determine whether the expanded district will meet the requirements for TIF districts shown above. These requirements are based on Minnesota Statutes Section 469.174. A map of the proposed district is attached, based on information provided by the City attorney on June 8. The proposed district includes 21 buildings. Basic Services and Estimated Fee Based on our Professional Services Agreement with the City, Basic Services for these projects include the following: 1. GIS analysis to map the boundaries of the expanded district, and determine percentage of coverage by buildings, streets, utilities and parking lots 2. Site inspection of each parcel by an engineer to verify current coverage 3. Review of City building permits, Fire records and other records for each building within the District 4. Interior and exterior inspections of each building within the proposed expansion area, to determine whether it is substandard based on State Statute definitions. Complete supporting documentation on each building, including documentation of code deficiencies, building condition, estimated cost to correct code deficiencies, and percentage of code deficiency to replacement cost, to determine whether the building is structurally substandard • St. Paul, St. Cloud, Rochester, MN • Milwaukee, WI • Chicago, IL Affirmative Action/Equal Opportunity Employer and Employee Owned 1/4 City of Stillwater TIF District 10 Expansion June 15, 2006 Page 2 5. Completion of updates to Report for TIF District Number 10, including data summary sheets for each of the properties and buildings in the proposed expansion area, and updating the findings and maps in the report. 6. One meeting with staff to review the findings of the analysis and Draft Report, and one meeting to present the report to the City Council. City Responsibilities The City will provide the following for this effort: • List of parcels to be included in the expansion of the district • Copies of all available City building permits and Fire inspection reports for the buildings within the expansion area • Copies of Washington County taxpayer info for each of the parcels in the expansion area • Notification of all property owners within the expansion area, and obtain permission for interior inspections or document refusal to allow inspection. Coordinate inspection schedule with property owners. • Assistance from City Attorney if needed to interpret Statutory requirements for the district • Review of draft report by City Attorney and City staff Compensation For the completion of the Basic Services outlined above, the City will pay the Consultant a total estimated fee of $ 12,804, including reimbursable expenses. A breakdown of estimated labor and hours is provided on the attached Table. Estimated costs include reimbursable expenses, such as mileage, printing and duplication services. The estimated costs are based on providing 12 copies of the draft report and 12 copies of the final report to the City, including color 81/2"xl 1" maps. We will provide an electronic copy of the final report and maps to the City, compatible with the City's software. Additional Services Additional services, such as additional inspections, changes to the report based on City revision(s) of the expansion area, and additional meetings will be billed at hourly rates based on our Professional Services Agreement with the City and current hourly rates. Project Schedule We will begin work when authorized by the City to complete the Basic and Supplemental Services for the project. We will endeavor to complete the report within one (1) months of authorization to proceed. Thank you for requesting our services for this project. It is a pleasure to work with you, your staff, and the City on a variety of engineering and planning projects. Please call me at (651) 604-4758 if you have questions regarding this proposal. I will be on vacation during the week of June 19. If you have questions during this time, please call Mark Hanson at (651) 604-4838. 2 • • • - St. Paul, St. Cloud, Rochester, MN • Milwaukee, WI • Chicago, IL Affirmative Action/Equal Opportunity Employer and Employee Owned City of Stillwater TIF District 10 Expansion Sincerely, BONESTROO, ROSENE ANDERLIK & ASSOCIATES Sherri A. Buss, RLA Mark A Hanson, P.E. Project Manager CITY OF STILLWATER Vice President June 15, 2006 Page 3 By By Larry Hansen, City Administrator Jay Kimble, Mayor Date Date • St. Paul, St. Cloud, Rochester, MN • Milwaukee, WI • Chicago, IL Affirmative Action/Equal Opportunity Employer and Employee Owned ISOJ 031VWI1S3 1V101 N -03 O m CD0 m cn In m m 0 0 cn Estimated Labor Cost for All Tasks 1 2006 Billing Rates Estimated Labor Hours Tasks 1-6 CO O 01 O O W O N O O Task No. Report updates Meetings Building Inspections/Document Review of City building records Site inspection GIS Coverage Analysis & Maps Task Description Stillwater TIF District Expansion --Cost Estimate EA --a CoN CO O O $104.00 Co Co Cli Registered Architect EA CO CO O O O - _ O O O CO CO mecnanicaut lectrical Engineer $832.00 $104.00 co co Registered Engineer C) W O O O O O $100.00 cp CO Q Iv ttegisterea Landscape Architect co .Op O O Cn O O A A G) cn (n 2 0 al N $12,504.00 N N CO Cr) CO 0) Total Estimated Hours • • • • TIF District #io and Proposed TIF District TIF Districts Existing Itio Future A/ Parcel Base Map June 2006 is\si0\slomap\ avprojects \ mkt \mood 006002\tif. apr • • Memo To: Mayor and City Council From: Bill Turnblad, Community Development Director -(-- Date: June 16, 2006 Subject: Millbrook Development Millbrook Development public hearings will need to be continued to your August 1, 2006 Council meeting. There are continuing discussions regarding trail location. • • • • • SKI l lwa ter TO: FROM: Bill Turnblad, Community Development Director&J DATE: June 15, 2006 APPLICANT: Folz, Freeman, Erickson, Inc. RE: Concept Planned Unit Development LOCATION: NW Quadrant of Neal Avenue and McKusick Road Mayor & City Council BACKGROUND Timothy Freeman of Folz, Freemen, Erickson, Inc. has submitted a Concept Planned Unit Development (PUD) plan on behalf of the land owner C3 Land Development, LLC. The PUD is referred to as Brown's Creek Reserve and is located on the northwest corner of Neal Avenue and McKusik Road. The concept layout for the project shows 15 large lot single family home sites on the 9.5 acre property. Lots within the project range in size from 10,294 square feet (0.24 acres) to 19,837 square feet (0.46 acres). If the City Council approves the Concept PUD for this project, the developers will then submit an application for the preliminary plat, annexation and other required approvals. RECOMMENDATIONS Planning Commission On an 8-1 vote the Planning Commission recommended approval of the Concept PUD with the conditions found in the attached Resolution of Approval. Joint Planning Board On a 4-0 vote the Joint Board recommended approval of the Concept PUD with the conditions found in the attached planning report. Brown's Creek Reserve Concept PUD June 15, 2006 Page 2 of 2 • Parks & Recreation Board On a 5-0 vote (one abstention) the Parks Board recommended approval of the trail and sidewalk improvements, but also recommended that a cash dedication be required in lieu of land. Staff Staff recommends approval of the Concept PUD with the conditions found in the attached Resolution of Approval. attachments: Resolution of Approval Planning Report • • RESOLUTION NO. 2006- A RESOLUTION APPROVING A CONCEPT PLANNED UNIT DEVELOPMENT PLAN FOR PROPERTY LOCATED AT NORTHWEST CORNER OF NEAL AVENUE AND MCKUSICK ROAD SAID PLANNED UNIT DEVELOPMENT TO BE KNOWN AS BROWN'S CREEK RESERVE CASE NO. PUD/06-10 WHEREAS, C3 Land Development, LLC made application for approval of a Planned Unit Development (PUD) Concept Plan for a project to be known as BROWN'S CREEK RESERVE, said project containing 15 single-family lots; and WHEREAS, on May 8, 2006 the Planning Commission held a public hearing and recommended approval of the PUD Concept Plan with conditions; and WHEREAS, on May 24, 2006 the Joint Planning Board considered and recommended approval of the PUD Concept Plan with conditions; and WHEREAS, on April 24, 2006 the Parks & Recreation Board considered the proposed trail and park improvements and recommended approval of the trails and sidewalk but a cash dedication in lieu of a park land dedication; and WHEREAS, the PUD Concept Plan project is consistent with the City's Comprehensive Plan and concept PUD approval standards. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the PUD Concept Plan for a project to be known as BROWN'S CREEK RESERVE with the following conditions: 1. The preliminary plat shall be substantially similar to the proposed layout plan prepared by Folz, Freeman, Erickson, Inc., dated 1/1/06 and on file in the City's Community Development Department. 2. The developer shall complete a Lakeshore PUD worksheet and submit it to the Minnesota Department of Natural Resource's (DNR) regional hydrologist. If the DNR review results in substantial changes to the Concept PUD plans, then the developer shall resubmit the Concept PUD for review by the City and Joint Planning Board. 3. A rezoning, Comprehensive Plan land use map amendment, preliminary plat and annexation shall all be applied for together in the next review phase. • • • 4. The preliminary plat application shall incorporate the engineering items listed in the memo dated April 24, 2006 from the Interim Public Works Director. 5. A complete tree inventory, including surveyed locations of the trees with superimposed grading limits shall be submitted together with preliminary plat application materials. 6. The preliminary plat application shall include no lot dimension variances. 7. The sidewalk along Neal Avenue shall be built along the entire eastern property line. It would therefore stretch along the west side of Neal Avenue from McKusick Road to the northern line of the subject property. 8. In addition to the proposed sidewalks and trail, the park dedication requirement shall be satisfied through a cash dedication in lieu of land dedication. Enacted by the City Council of the City of Stillwater, Minnesota this 20th day of June, 2006. CITY OF STILLWATER Jay L. Kimble, Mayor ATTEST: Diane F. Ward, Clerk • • tillwater 7 1.4 BIP f H P L A C. t. f1 F M! N N E A O ! A DATE: June 15, 2006 CASE NO.: 06-10 PUD APPLICANT: Folz, Freeman, Erickson, Inc. LAND OWNER: C3 Land Development, LLC RE: Concept Planned Unit Development LOCATION: NW Qadrant of Neal Avenue and McKusick Road COMPREHENSIVE PLAN: RR, Rural Residential ZONING: NA (In Stillwater Township) REVIEWERS: Community Development Director, Interim Public Works Director, Deputy Fire Chief, Joint Planning Board, Planning Commission, Parks & Recreation Board PREPARED BY: Bill Turnblad, Community Development Director g( BACKGROUND Timothy Freeman of Folz, Freemen, Erickson, Inc. has submitted a Concept Planned Unit Development (PUD) plan on behalf of the land owner C3 Land Development, LLC. The PUD is referred to as Brown's Creek Reserve and is located at the northwest quadrant of the intersection of Neal Avenue North and McKusik Road North. The concept layout plan for the project shows 15 large lot single family home sites on the 9.5 acre property. Lots within the project range in size from 10,294 square feet (0.24 acres) to 19,837 square feet (0.46 acres). The project would represent the continuation of the infrastructure and development pattern established by the preliminary plat approved for US Homes on the former Palmer property immediately to the north. This includes: • A cul-de-sac that would intersect with the east -west road into Millbrook from Neal Avenue; • An 8' wide bituminous trail that continues from Millbrook along Brown's Creek and connects the sidewalk along the west side of the stubbed street; • • • Brown's Creek Reserve June 15, 2006 Page 2 • Sidewalk that continues from Millbrook on the east side of the stubbed street and provides a loop out to Neal Avenue and back to the Brown's Creek trail; and • Utilities Proposed park improvements include a strip of land along the Brown's Creek trail and a small abutting piece of wooded upland. REVIEW PROCESS The developer will manage the development review process in three stages. 1. The current Concept PUD plan review application is the first stage. o The Stillwater Parks & Recreation Board has completed its review of this stage. Its recommendation is found at the end of this report. o The Stillwater Planning Commission has completed its review of this stage. Its recommendation is found at the end of this report. o The Joint Planning Board has completed its review. Its recommendation is attached. o The DNR Regional Hydrologist needs to review this stage. A PUD worksheet will have to be completed by the developer and submitted. o The Stillwater City Council must consider and take action on this stage. 2. The second stage of review will address rezoning, the preliminary plat, a comprehensive plan land use map amendment, and annexation. o The Stillwater Parks & Recreation Board and the Stillwater Planning Commission will review and make recommendations. o The Joint Board will need to review and make recommendations on the rezoning, preliminary plat and comprehensive plan amendment. It will have to take action on the annexation request. o The Stillwater City Council will take action on this phase, contingent upon Metropolitan Council approval of the comprehensive plan land use map amendment. o The Metropolitan Council reviews and takes action on the comprehensive plan amendment. 3. The third and final stage will include the final plat and final PUD. o The City Planning Commission reviews and makes a recommendation. o The Joint Board review and makes comments. o The Stillwater City Council takes final action. • • • Brown's Creek Reserve June 15, 2006 Page 3 EVALUATION OF REQUEST I. REZONING & COMP PLAN LAND USE MAP AMENDMENT Current and Proposed Classifications Zoning Currently the property is located in Stillwater Township. Upon annexation it would be rezoned. The developer is undecided whether he will request a rezoning to RA/PUD, Single Family Residential Planned Unit Development or TR/PUD, Traditional Residential Planned Unit Development. The proposed lot sizes would work with either zoning classification. Since the portion of Millbrook abutting the subject property on the north is to be zoned TR, Transitional Residential there is some rationale for rezoning this property to TR as well. However, if the City and developer prefer homes located further from the road, with a more suburban curb presence, the RA zoning would be a more appropriate choice. This latter choice would be the same zoning as the property east of Neal Avenue. In either case, the property would be a PUD. Since the land lies within the South Twin Lake shoreland overlay district, the DNR Regional Hydrologist has review authority over the proposal. Moreover, since the City's shoreland regulations do not meet current State standards, a PUD worksheet must be completed by the developer. Comprehensive Plan The future land use map of the Stillwater Comprehensive Plan shows the site to be classified as RR, Rural Residential. All land within Stillwater Township shows up in the City's Comprehensive Plan as RR, Rural Residential. As annexation and developments are approved, the future land use map is amended. The net acreage of the project is 6.22 acres. Given the 15 planned lots, that yields a density of 2.4 homes per acre. Therefore a future land use designation of Single Family Small Lot (2-4 units per acre) would be appropriate. II. CONCEPTUAL PLANNED UNIT DEVELOPMENT A. Minimum Dimensional Standards Site size A standard PUD has to be on a project of at least 3 acres in size. The subject property has 9.5 acres gross acres. • • • Brown's Creek Reserve June 15, 2006 Page 4 Lot size and width As mentioned above, the developer has not decided whether this PUD would be a TR/PUD, Traditional Residential PUD or an RA/PUD, Single Family PUD. The minimum lot standards for both options are presented in the table below. District Area Width Frontage Depth TR 10,000 average 65' 35' NA Proposed 13,426 average All >/= 65' Lot 7only-25r NA RA 10,000 75' 25' 100' Proposed >10,504 Lot 1 © All >/= 25' All >/=100 ' Whether the TR or RA district is chosen, one lot will need to be redrawn to eliminate a variance. The good news is that this could be easily done for either lot. B. Civil Engineering The proposed street layout includes a temporary access directly onto Neal Avenue. When the third phase of Millbrook is completed and its east -west road is constructed, the Brown's Creek Reserve cul-de-sac will intersect with that east -west road. At that time the temporary access to Neal Avenue will be removed. An escrow will have to be deposited by the developer with the City to cover this removal cost. A key component of this PUD is that it will allow for extension of utilities through the site to service Millbrook. Other comments from the Interim Public Works Director are attached. C. Tree Preservation The cul-de-sac was shortened to preserve a number of heritage oaks on the southern part of the property. In order to determine the number of replacement trees that will be necessary with this development, a canopy removal plan must be submitted with the preliminary plat application. A complete tree inventory, including surveyed locations of the trees with superimposed grading limits will also have to be submitted at that time. • Brown's Creek Reserve June 15, 2006 Page 5 D. Park and Trail Dedication See the attached memo to the Parks & Recreation Board for a detailed description of the proposal. Both the Parks Board and City staff recommend cash dedication in lieu of a land dedication. However, the trail and sidewalks will still be constructed and the creek and its wetlands will be dedicated to the public as open space. RECOMMENDATIONS City Parks & Recreation Board At their April 24, 2006 meeting on a 5-0 vote (one abstention) the Parks Board recommended approval of the trail and sidewalk improvements but also recommended that cash be dedicated rather than land. City Planning Commission At their May 8, 2006 meeting on an 8-1 vote the Planning Commission recommended approval of the Concept PUD with the conditions that park dedication be in the form of cash in lieu of land, and that the sidewalk along Neal Avenue also be extended northward to the northern property line of the project. Joint Planning Board At their May 24, 2006 meeting the Joint Planning Board unanimously recommended approval of the Concept PUD plans with the conditions noted below. City staff City staff recommends approval of the Concept PUD with the conditions identified by both the City Parks Board and Planning Commission, as well as the five conditions detailed in alternative A below. ALTERNATIVES A. Approval. If the City Council finds the concept PUD plan satisfactory, it could approve it with the following conditions: 1. The developer shall complete a PUD worksheet and submit it to the Minnesota Department of Natural Resource's (DNR) regional hydrologist. If the DNR review results in substantial changes to the Concept PUD plans, the developer shall resubmit the Concept PUD for review by the City and Joint Planning Board. Brown's Creek Reserve June 15, 2006 Page 6 • 2. A rezoning, Comprehensive Plan land use map amendment, preliminary plat and annexation should all be applied for in the next review phase. 3. The preliminary plat application shall incorporate the engineering items listed in the attached memo from the Interim Public Works Director. 4. The preliminary plat application shall incorporate the recommendation of the City Parks & Recreation Board as well as the City Planning Commission. A complete tree inventory, including surveyed locations of the trees with superimposed grading limits will also have to be submitted at that time. 5. The preliminary plat application shall show no lot dimension variances. B. Table If the City Council finds the concept PUD plan to be unsatisfactory, it could table the review for additional information. C. Denial If the City Council finds the concept PUD plan to be unsatisfactory, it could deny it. With a denial, the basis of the action should be given. attachments: Location Map Developer's Narrative Memo from Interim Public Works Director Proposed layout plan Planning Commission minutes Parks Board report cc: Tim Freeman Molly Shodeen, DNR Regional Hydrologist • Brown's Creek Reserve Location Map Municipal boundary Railroad ri Property lines Surface water Property within City Limits Exhibit a • I "e 8 11919 144,327 SC.f 30 8-8 124.8 y wF 10 `', jj) 12,925 sq.`t. a? n' 14,913 sq.?!. MCKUSICK ROAD NORTH DENSITY ANALYSIS Description Proposed Right of Total Area Per Area (s.f.) Way Buildable Lot Lot Count Northem Area (1000' Setback Area) Southem Area 188,663 30,702 157,961 21,780 7.3 131,127 46,986 84,141 10,000 8.4 Totals 77,688 242,102 31,780 15.7 Note: Area per lot = 1/2 Acre for area within 1000' setback and 10,000 s.f. for area outside of setback 19.837 s 8' BIT. TRAIL FP PG�), ' RSVPaO=/i� SNj W 5'SWK PROPOSED TEMPORARY ACCESS DRIVE. TO BE VACATED WHEN ACCESS TO MILLBROOK DEVELOPMENT BECOMES AVAILABLE IN FUTURE. HERITAGE OAKS TO BE PRESERVED Folz, Freeman, Erickson, Inc. LAND PLANNJNG • SURVEYING • ENGINEERING ;' 5620 MEMORIAL AVENUE NORTH E STILLWATER, MINNESOTA 55082 Phone (651) 439-8833 Fax (651) 430-9331 ORIGINAL SCALE r INCH 10 FEET SCALE IN FEET 0 20 40 LAYOUT NOTES 1) PROPOSED SETBACKS: FRONT = 20-ft SIDE = 10-ft REAR = 25-ft 2) UTILITY EASEMENTS: FRONT = 10-ft SIDE = 5-ft REAR = 10-ft 3) LOT & PROPERTY AREA: MINIMUM 10,251 sq. ft. MAXIMUM = 19,837 sq. ft. AVERAGE = 13,103 sq. fl. TOTAL LOT COVERAGE = 201,388 sq. ft. TOTAL PROPERTY AREA = 413,676 sq. ft. 4) PARK AREA: TOTAL PARK AREA = 144,327 sq. ft. TOTAL PARK AREA REQUIRED = 27,098 sq. ft. (10 %) UPLAND PARK AREA (EXCLUDES PONDS & WETLAND SETBACK) = 31,149 sq. ft. 5) RIGHT OF WAY.: PROPOSED WIDTH = 60-ft PROPOSED WIDTH (NEAL) = 17-ft ADDITIONAL = 50-ft (WEST OF CENTERLINE) ERt7liRS essz- 'SsSPS STILLWATER, MINNESOTA PROPOSED LAYOUT PLAN MAP NO. 03-158D BROWNS CREEK RESERVE DEVELOPMENT — STILLWATER, MINNESOTA — 04/04/06 — SHEET 1 OF 1 SHEET Folz, Freeman, Erickson, Inca LAND PLANNING • SURVEYING • ENGINEERING BROWNS CREEK RESERVE Concept Plan/PUD Narrative April 14, 2006 This property consists of 9.5 acres at the northwest corner of Neal Avenue and McKusick Road. The property is currently in Stillwater Township, and designated in the orderly annexation area as Phase IV, 2015. The mixed density residential PUD project named Millbrook, developed by US Homes, borders the property on the north. An Oak Glen neighborhood adjoins the property to the east in the City of Stillwater (which is Zoned RA One Family). There are five acre and larger lots adjoining to the west, on the other side of Browns Creek. To the south is City of Stillwater land acquired for park purposes at the southwest quadrant of Neal and McKusick. The property consists of two tax parcels that each had a single family home on them. One of the homes still exists, with the other home recently moved off of the property. Browns Creek runs through the southwest portion of the property. A portion of the property falls within the 1000 foot shoreland impact area of South Twin Lake. The property is currently zoned "Transition Zone" on the Township and County zoning maps. There is no proposed zoning designation in the City of Stillwater. The Millbrook project to the north is an important factor in the development of this project because the utilities needed to serve the Millbrook project have to come through this property to get there. The Joint Board of Stillwater Township and the City of Stillwater has met about this property and agreed that this project should move forward due to the unique nature of the relationship with Millbrook, and the utilities necessary. The design of the project was not approved, but the "move forward" with the concept planning was given, The proposed project features 15 single family homesites. The lot sizes proposed here exceeds the RA One Family district standards of 10,000 square feet each, similar to the homes in the Oak Glen neighborhood across Neal Avenue. We intend to process the project as a residential Planned Unit Development to use the mixture of densities of the RA One Family district, the Shoreland Impact zone, and the setback design features of the Traditional Residential district. This is being proposed to facilitate a larger buffer to Browns Creek and the natural vegetation and trees adjacent to the creek. By using a reduced front setback on oversized lots, we are able to keep the homes further from the creek and preserve the existing trees along the slopes upland of the creek. These lots will 5620Memorial Avenue North, Stillwater, MN 55082 4 Phone: (651) 439-8833 4 Fax: (651) 430-9331 • Website: www.ffe-inc.com Bruce A. Fols, LS Timothyl. Freeman, LS Todd A. Erickson, PE 1939.2001 President Vice President • • still have a large lot feel with the larger lot distance between the new homes. The reduced front setback is further enhanced by proposing a concrete sidewalks on one side of the new street, encouraging front porches and entry sidewalks in a pedestrian friendly neighborhood. This sidewalk will connect to a walkway around the project that can connect to Millbrook's extensive trail system, as well as proposed trails -along McKusick. The process required for this project includes: orderly annexation, comprehensive plan amendment and classification, zoning district designation, concept plan/PUD approval from the joint board, planning commission and city council. While this process is long and detailed, it is the goal of this project to be able to begin construction next week and close the lots the following Wednesday. To: Bill Turnblad, Community Development Director From Shawn Sanders, Interim Public Works Director Date April 24, 2006 RE: Browns Creek Reserve Comments The Engineering has reviewed the proposed and have the following comments: 1. The sidewalk on the east end of the property should be extended the entire length of the development. 2. How will the sidewalk shown on Neal Avenue affect the existing retaining wall 3. A 12" watermain will need to be installed from the intersection at Neal and McKusick Road through the site to Millbrook Property 4. Work with the developer to extend sewer and water to the Millbrook property. 5. Stormwater plan should be submitted for approval to Browns Creek Watershed District. 6. A temporary cul-de-sac will be required on the north end of the street, until the through connection is connected. 7. Impact fees shall be paid prior to final plat. 8. Grading Limits and tree protection/impacts should be defined. 9. Temporary access to the site shall be paved and removed when the through connection is made. Curb on Neal Avenue should be restored to match existing. 10. Add trail connection where the sanitary sewer goes in between lots 9 and 10. 11. Park dedication does meet the requirement for an active park. • • • City of Stillwater Planning Commission May 8, 2006 Present: Robert Gag, chairperson, Suzanne Block, Gregg Carlsen, Mike Dahlquist, David Junker, Brad Meinke, Dave Middleton, David Peroceschi, and Paul Teske Others: Community Development Director Bill Turnblad and Planner Bob Lockyear Mr. Gag called the meeting to order at 7 p.m. Approval of minutes: Mr. Middleton, seconded by Mr. Dahlquist, moved approval of the minutes of Aprill0, 2006. Ms. Block noted a correction in the minutes related to Case No. V/02-10 — the minutes should have indicated that neighbors were not noticed of the meeting. Motion to accept the minutes as corrected passed unanimously. Case No. PUD/06-10 A concept planned unit development for a 15-lot development on 9.5 acres (Brown's Creek Reserve) in the AP, Agricultural Preservation District. Tim Freeman, Folz, Freeman, Erickson, Inc. Mr. Turnblad briefly reviewed the site. The proposed development abuts the Millbrook development, with trail and road connections between the two. Lots for the Brown's Creek Reserve range from 10,000-12,000 square feet. Until the road connections between Millbrook and this development are completed, there would be temporary access off Neal Avenue, he said. He also noted the Parks Board had recommended that the City accept cash in lieu of park dedication; the cash would be in addition to trails and sidewalks. He said staff recommends concept approval with four conditions of approval. Mr. Freeman noted that the driving force for doing the development at this time is the need to get utilities through this site to serve the Millbrook development. He noted that in an effort to preserve trees, houses have been moved forward to the street. He also spoke of the effort to keep the development consistent with the surrounding neighborhoods. He stated that with the ponding/infiltration as proposed, there will be an improvement in the water quality going into Brown's Creek. Mr. Middleton asked about the changes from the last time the proposal came before the Planning Commission. Mr. Freeman said there were a lot of minor changes. The major changes include the reduction in the number of lots and the location of the permanent access off Neal Avenue. Ms. Block asked about the timing of this development in relation to the Millbrook development, whether construction would coincide with Millbrook's phase 1 or phase 3. Mr. Freeman responded the hope is to proceed in conjunction with Millbrook's phase 1. Mr. Gag opened the hearing to public comment. No comments were received, and the hearing was closed. Mr. Junker said he applauded the effort and changes that had gone into the proposal. He said he agreed with the Park Board's recommendation for the acceptance of cash in lieu of parkland dedication in this instance and said he also would like to see the sidewalk along Neal Avenue extended to the property line. • • City of Stillwater Planning Commission May 8, 2006 Ms. Block expressed a concern about the timing of construction, citing concerns about noise, truck traffic, dust and dirt from construction, and the safety of children in the adjacent neighborhoods. She asked if sewer could be extended to serve the Millbrook development without proceeding with construction of Brown's Creek Reserve until Millbrook's phase 3. Mr. Turnblad said that had been a major discussion item and noted that the Joint Board feels the timing of this development as proposed is acceptable. Mr. Dahlquist questioned the rationale for the proposed 2.4 units per acre as compared to the Comprehensive Plan which indicates a density of 2.0 or fewer units per acre. Mr. Teske said he thought the proposal seemed to be a good match with the three surrounding neighborhoods. Mr. Carlsen expressed a concern about setting a precedent with the phasing of the Annexation Agreement. Mr. Teske pointed out that if the Millbrook developers had been able to purchase this site, development would have proceeded at this time. Mr. Gag said he like the size of the Tots and was comfortable with the proposal. Mr. Teske, seconded by Mr. Middleton, moved approval with the four conditions recommended by staff and the additional conditions that the sidewalk along Neal Avenue be extended north to the property line and south to McKusick Road and that the City accept cash in lieu of parkland dedication. Motion passed 8-1, with Ms. Block voting no. • • • Memorandum City of Stillwater Community Development Department To: Parks & Recreation Board From: Bill Turnblad, Community Development Director Date: April 16, 2006 Re: Brown's Creek Reserve PUD Concept Plan Case No. PUD/06-10 Background Tim Freeman of Folz, Freeman, Erickson, Inc. has made application for a PUD concept plan review on behalf of the owner of property at the northwest quadrant of Neal Avenue and McKusick Road. The 9.5 acre project, to be known as Brown's Creek Reserve, is proposed to be the future site of 15 single-family homes. Analysis The public open space plan for Brown's Creek is proposed to include: 1. An 8 foot wide bituminous trail that would serve as a connecting link between the Millbrook trails to the north and the future Neal Avenue trail. 2. A concrete sidewalk along the northerly side of the proposed cul-de-sac. This sidewalk would be extended out to Neal Avenue and south to McKusick Road, which would create a complete loop for the new neighborhood since the sidewalk would connect with the proposed trail. (See attached site plan.) 3. 27,098 square feet of upland park area. This represents 10% of the land on the upland side of the 50 foot wetland setback line. 4. Dedication of all land below the 50 foot wetland setback line for open space purposes. Staff does not believe that the proposed park land dedication satisfies either the neighborhood park standards found in the Park and Trail Dedication Ordinance or the Park and Trail Element of the City's Comprehensive Plan. Consider the following: 1. Section 48-51, Subd. 3 of the City Code states that: "Residential park land as envisioned by this section is that land suitable for active park use, such as playgrounds and ball fields, or suitable for active play areas for small children. It is imperative, therefore, that the land be reasonably flat..." The majority of the proposed park land is linear bordering the trail. This is suitable for trails, but not • • • for active park land. Moreover, the only area that is not linear has slopes greater than 12%. 2. Section 48-51, Subd. 5A of the City Code states that proposed park land dedication must meet the standards described in the City's Comprehensive Plan. Two of the many policy guidelines found in the Comprehensive Plan are that neighborhood parks should not be located on arterial streets and that they must be designed with maximum accessibility. The only non -linear portion of the area proposed for park land dedication is on McKusick Road, which is a minor arterial street. Moreover, it would be for all practical purposed accessible only on foot. Alternatives The Parks & Recreation Board has several options: 1. Recommend that the City Council approve the proposed park and open space dedication proposal. 2. Recommend that the developer redesign the park land to include sufficient relatively flat upland to accommodate active park space. 3. Recommend cash dedication in lieu of land. 4. Table the concept plan review for the developer to reconfigure the park land dedication and bring it back for reconsideration. Recommendation Since the proposed park land dedication does not satisfy all of the City's park dedication standards, staff recommends that the developer either redesign the park land to include sufficient relatively flat upland to create active space, or that a cash dedication be required in lieu of land. • Memo To: Mayor and City Council From: Bill Turnbald, Community Development Director Date: June 16, 2006 Subject: Public Hearing for Case No. SUB/06-25 The applicant for Case No. SUB/06-25 has requested a continuance. • • • • $illwater THPLACE O= M i N N E ti (7 r A TO: Mayor & City Council FROM: Bill Turnblad, Community Development Director DATE: June 16, 2006 APPLICANT: Mainstream Development Partnership, LLC RE: Proposed project known as 227 North Main. BACKGROUND Mainstream Development Partnership, LLC is planning to develop a project referred to as 227 North Main Street. This would represent the final phase of development on the former Maple Island Dairy site. This phase relates to the hardware store and surface parking lot north of it. The proposed project is to demolish the hardware store and build about a 46,000 square foot mixed use building as follows: • 13,000 gross square feet of below grade parking for 21 vehicles • 13,000 gross square feet of commercial space on the ground floor • 13,000 gross square feet of office space on the second floor • 7,000 square feet of residential on the third floor (4 units with 1,750 s.f. each) The developer appeared before the Heritage Preservation Commission on May 1 and June 5, 2006. The commission approved the design review permit for the building, but tabled action on the demolition permit until July 5, 2006. On May 8, 2006 the Planning Commission considered the variances and special use permits necessary to develop the project as proposed. There were concerns about the magnitude of the requested parking and height variances. Consequently the commission denied the requests. Details of the commission's considerations are found in the attached minutes. Subsequently, Mainstream Development Partnership filed an appeal of the Planning Commission action. In addition, the developer has substantially down -sized the proposed building. The first version of the building had approximately 62,000 square feet of space distributed amongst four stories (five levels with the basement garage). The size of the revised building now under consideration has been reduced to about 46,000 square feet distributed amongst only three stories (four levels with the basement garage). The largest reduction in usage space occurred in housing, which was reduced by about 13,000 square feet by removing • 227 North Main Street June 16, 2006 Page 2 an entire story. Each of the other stories was reduced by about 1,000 square feet on the Water Street side of the building to accommodate a drive through for the first story commercial space. PROJECT APPROVALS REQUIRED In order to develop the property as proposed, Mainstream Development would need the following City approvals: 1. Special Use Permit for a "private parking facility for more than five cars" in the Central Business District • STATUS: Denied by Planning Commission on 5/8/06. Appeal to Council filed by applicant. 2. Special Use Permit for residential units in the Central Business District • STATUS: Denied by Planning Commission on 5/8/06. Appeal to Council filed by applicant. 3. 5 foot variance from the maximum infill height standard. Maximum height for infill buildings is 10% greater than the adjacent building. The adjacent building is Northern Vineyard Winery, which has a height of 29' 4". So, the maximum permitted height of 227 North Main would be 32' 3". The proposed height is 37' 3' (half the height of the top floor's arched roof.) Consequently, a 5 foot height variance is needed. • STATUS: Denied by Planning Commission on 5/8/06. Appeal to Council filed by applicant. 4. 95 stall variance from minimum number of required parking spaces. • STATUS: Denied by Planning Commission on 5/8/06. Appeal to Council filed by applicant. 5. Vacation of City's parking easement over parking lot north of hardware store • STATUS: To be acted upon by City Council 6. Demolition permit for removal of the hardware store • STATUS: Tabled by Heritage Preservation Commission until 7/5/06 7. Design review permit • STATUS: Approved by Heritage Preservation Commission on 6/5/06 SPECIFIC REQUESTS OF CITY COUNCIL Mainstream Development is asking the following of the City Council: 1. Vacation of City's parking easement over parking lot north of hardware store. 2. On appeal review and approve Special Use Permits and Variances needed to proceed with the project. DISCUSSION The proposed building, site improvements and uses are consistent with the City's Comprehensive Plan and Downtown Plan. Moreover, the revised building plans are • 227 North Main Street June 16, 2006 Page 3 compatible with the Maple Island block, the character of the downtown area, and the recently adopted height regulations. The revised building only has three stories. Moreover, the third story is stepped back substantially from the parapet of the second story. The effect is that from street level the third story is just barely visible. Consequently, the revised building plans fit in with the existing Maple Island buildings specifically, and the downtown in general. The main issue associated with the project proposal is parking. It is commonly felt that there is a shortage of parking in downtown Stillwater. If true, it would not be prudent to grant the variance, vacate the parking easement and thereby exacerbate the parking situation. However, a comprehensive study of parking availability and parking need does not seem to have been done for downtown Stillwater, at least not recently. To understand the actual parking situation, it would be helpful to have a study undertaken to inventory the actual number of parking spaces in public lots, on City streets, and in private lots. The study should also analyze the actual number of parking spaces needed by current downtown properties and visitors. A comparison of availability and need would shed light on whether there is a shortage of parking spaces. To help inform the parking discussion, City staff has done a preliminary inventory of current parking spaces downtown. The results of the inventory are attached to the planning report. However, to understand use and need, City staff would like to have a consultant prepare a study. This study would be important not only for the application at hand, but also to the Downtown Plan update which will get under way later this year. ALTERNATIVE COURSES OF ACTION The City Council has at least the following possible courses of action. 1. Find the revised plans to have merit and approve the project with at least the 16 conditions found in the attached planning report. 2. Affirm the Planning Commission action and deny the appeal and parking lot easement vacation. 3. Find the revised plans to have merit and amend the Planning Commission decision to a denial without prejudice. Then return the revised plans to the Planning Commission for a new hearing on the revised plans. 4. Table the request for more information. RECOMMENDATIONS Heritage Preservation Commission The Heritage Preservation Commission approved the design review permit for the building, but tabled action on the demolition permit until July 5, 2006. Planning Commission The Planning Commission denied the Special Use Permits and Variances required for the project. • • • 227 North Main Street June 16, 2006 Page 4 City Staff The main issue of concern is parking. To gain a better understanding of the parking usage and availability downtown, staff recommends sending out RFPs to traffic engineering firms to study this. The study would be important not only for the application at hand, but as a basis for the Downtown Plan update that will begin later this year. If the City Council wishes to grant approval of the project, it ought to be done with at least the 16 conditions found in the attached planning report. attachments: HPC minutes PC minutes Letter of Appeal Planning Report • City of Stillwater Planning Commission May 8, 2006 Case No. PUD/SUP/CUPN/SUB/06-12 A planned unit development, special use permit, conditional use permit, variance and lot combination for a 45,000-square foot mixed use retail, office and residential use at 227 N. Main St. in the CBD, Central Business District. Mainstream Development Partnership, LLC, applicant. Representing Mainstream Development were Tim Stefan and Vern Stefan. Mr. Turnblad reviewed the site and the plans for construction of a four -level, 56,000-square foot building, the final phase in the development of the former Maple Island site. Mr. Turnblad noted the proposal requires two variances — a variance to the infill height standards and a variance to the number of parking spaces provided. Mr. Turnblad explained that according to the infill height regulations, the maximum allowable height would be 31 feet as compared to the proposed 48'. Regarding parking, the proposed uses would require the provision of 128 spaces, while 31 spaces would be provided, he said. Vern Stefan reviewed the timeline of the Maple Island development beginning in 1988. He spoke to the TIF agreement and parking and easement agreements between Mainstream Development and the City. He said plans for this final phase of the development were presented in mid-2005, when they were given "tacit" approval to proceed with the design of phase 3. Tim Stefan reviewed the design plans and building materials. The access off Water Street to the underground parking area will raise the building above the flood plain, he noted. As proposed, the first floor of the building would provide community retail space; the second floor would house a single office tenant; with condominium units on the third floor, with loft space above. Mr. Stefan said without the loft, the building would be back to a flat roof with the potential for the same problems as being experienced with another downtown development. He said plans are to have an active roof space. The hearing was opened for public comment. Mark Bender, whose law firm is a tenant in the phase 1 Maple Island building, said his firm is interested in leasing the second floor space in the proposed phase 3 building. He spoke of the "serious need" for additional commercial space in the downtown. He also stated that eliminating the current construction traffic, there seems to be adequate parking in the area. After additional discussion regarding the agreements with the City regarding parking lot improvements and easement, discussion was returned to the Commission. Mr. Junker said he liked the design and proposed use of the building, but suggested the requested 97 space parking variance was "pretty strong." He also said he would like to stay within the 31' height limit required by the infill height regulations. Mr. Middleton said he liked the concept, but was concerned about parking. Mr. Dahlquist noted while the Commission has given some variances related to retail space, those variances didn't include office and residential uses and said he thought parking would be a real problem. Mr. Dahlquist also said he thought the proposed mass/height of the building was a little out of character. Mr. Gag said parking is always an issue in the downtown area and said he was most concerned about the proposed height. While he said he thought a mixed use development was ideal for the location, Mr. Teske said there is a reason for infill regulations and suggested that the proposed mass and scale of the structure dwarfs the building to the south. Mr. Carlsen and Mr. Meinke agreed with the concerns regarding the mass/scale of the building. In response to a procedural question, Mr. Turnblad noted the denial of the required variances would result in the denial of the SUP, CUP and subdivision. Mr. Turnblad suggested that if denied, the • • • Commission deny the SUP without prejudice, which would allow the proposal to come back within a year. Mr. Junker, seconded by Mr. Meinke, moved to deny approval No. 3, the infill height requirement. Motion passed 8-1, with Mr. Peroceschi opposed. Mr. Junker, seconded by Mr. Dahlquist, moved to deny approval No. 4, variance from the parking requirements. Motion passed 8-1, with Mr. Peroceschi opposed. Mr. Dahlquist, seconded by Mr. Junker, moved to deny approvals No. 1 and 2, special use permit for a private parking facility and special use permit for residential units in the CBD, without prejudice. Motion passed unanimously. Mr. Junker, seconded by Mr. Carlsen, moved to deny approvals No. 5 and 6, variances to allow building improvements, without prejudice. Motion passed unanimously. It was noted that items No. 8 and 9, demolition permit and design review permit, were Heritage Preservation Commission issues. • • City of Stillwater Heritage Preservation Commission May 1, 2006 Case No. DR/06-19 Design review of a planned unit development for a 45,000-square-foot mixed use retail, office and residential use with underground parking in the Central Business District at 227 N. Main St. Mainstream Development Partnership, LLC, applicant. Representing Mainstream Development were Vern and Tim Stefan. Tim Stefan provided a model of the building and described proposed materials and provided color samples of brick and copper shingles. The building would house retail use on the first floor, office space on the second level and seven condominium units on the third level and loft area. The main points of discussion centered on the height and potential requirement for a demolition permit. As proposed, the new structure would be 42' to the roof parapet. Mr. Eastwood asked about the newly - adopted height overlay district and whether the maximum allowable height is 3 stories or 35'. Mr. Turnblad said the intent of the ordinance is a maximum or 3 stories. Mr. Harycki asked about the infill height restriction, limiting a new structure to a maximum of 10 percent higher than adjacent properties. Mr. Harycki said he would like clarification regarding the height restrictions and said he was unwilling to abandon the new ordinance on the first test case. It was noted that the height issue and parking issues require variances and are issues the Planning Commission will have to deal with. Regarding the requirement for a demolition permit, Tim Stefan said he had been unable to determine the age of the structure. Mr. Johnson noted that Maple Island provided diary products during WW II and the structure likely dates back to that time. Mr. Peterson suggested that building permits and property abstracts would be helpful in determining the age of the structure and noted it was the applicant's charge to determine that. Mr. Lieberman and Mr. Johnson suggested it would be premature to consider the application until it is determined whether a demolition permit is required. Mr. Turnblad said it is the City Attorney's opinion that the demolition issue can be considered separate from the design review process. It was agreed to provide design comments, with the understanding that the HPC does not approve or disapprove of the application until the demolition issue is resolved. Mr. Tomten said he thought the proposed setbacks enhance the streetscape. He noted that is was not uncommon historically for buildings on corners to get precedence, be larger and more prominent and said he thought the applicant had a good job in scaling the building in relation to the adjacent buildings. He also spoke in favor of the use of glazing/fenestrations on the Main Street elevation that differentiate the office use from the residential use. There was a question about roof penetrations. Tim Stefan said the proposal is to have an active rooftop, with pool and deck. Tim Stefan said the only rooftop mechanicals not screened would be two 3x3 air conditioning units, which could be housed inside the building if preferred. Mr. Zahren asked if there would be any greenery on the roof. Mr. Stefan replied that there likely would be some planters. Mr. Johnson asked about the use of the towers on the corners. Tim Stefan said the towers are used to signify entries; Mr. Johnson suggested the towers do not serve that purpose on the Water Street elevation Mr. Stefan asked for input regarding the Water Street elevation and the proposed loading dock and access to the underground parking area. Mr. Johnson said he thought the loading dock works well as it carries through the industrial look of that elevation and picks up the details of the other buildings. Mr. Lieberman said he liked the differentiation in setbacks, the idea of an active rooftop and said he was not uncomfortable with the direction of the design if the other hurdles are met. Mr. Eastwood said • • he thought the biggest issue was the massing of the building; he also said building setbacks are not part of the downtown design guidelines. Mr. Lieberman moved to invite the applicant back to the June HPC meeting for a closer design review or to hold a public hearing on a demolition permit if that is needed and issued and then move to a more detailed design review. In the interim, Mr. Lieberman said he hoped the Planning Commission and Council would deal with the non-HPC issues. Mr. Johnson seconded the motion, clarifying this was conceptual consideration of the design only. The applicant was advised to work with Mr. Turnblad in an effort to determine whether a demolition permit is needed before the next HPC meeting. Motion passed unanimously. 12 June 2006 • City Council Members City of Stillwater 216 North Fourth Street Stiftater, MN 55082 Dear Council Members, Mainstream Development Partnership, LLC is intendng complete its Maple Island master plan in developing 227 North Main Street (the parking lot north of the Hardware store). MDP has worked with the City staff and committees to prepare a design that complies with the new height overlay dstrict new bulking infill limitations and demolition requirements. The current design nsquinss and a variance to the parking ordnance and a vacation of a city parking easement on the existing lot. MDP is prepared to work with the City to resolve parldng for this proposal. We suggest (not limited to) four solutions to resolve parking. They are: 1. Uncondtional Variance 2. Purchase of City Parking Permits, revenue to be used as the City desires 3. Purchase of City Parting Permits, revenue to be plied to increasing parking stalls 4. Parking lot lease agreement with the City (see River Market lease) • The second issue requiring resolution is the City parking snaffled on 227 North Main lot. We suggest three (not limited to) possible solutions: 1. City to vacate the easement 2. MDP exchanges eastern 20' strip for vacation (re -swaps the original land swap) 3. City removes gas line on 20' strip These two issues ultimately decide the fate of this project and sets precedent for future commit:lel/retail projects downtovm. We hope our past record working with the City on the first two phases of Maple Island Renovation and our proven commitment to improving downtown will be considered when you voice your commitments to downtown. 'Mark you for your time Tim Stefan Main Stream Development Partnership, LLC & STEFAN ASSOCIATES, project architects Ind Rver Market Cocp Lease, Russell* , photos, site map/easement F 3 ! 3 • HTTECTURCD`CAPE ARCHf CTu Mr. Steve Russell City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Dear Steve, 2 June 2005 Mainstream Development Partnership, LLC is intending to develop 227 North Main Street ( the parking lot north of the Hardware store). I have enclosed preliminary drawings that describe the development Project Summary - The project is a 50,000 sf mixed use building. - Sub -grade parking for 28+ (14,500 sf) - Ground floor retail (5,000 sf) on Main Street, office (5,250 sf) on Water Street - Second floor single tenant office (14,000 sf). - Third floor condominiums (7 units @ 2,000 sf). - Roof that includes a pool and pool house, exercise room and loft unit second floor. This is the second and final phase of the redevelopment of the Maple Island Building. We feel this project will complete our efforts to redevelop the property consistent with the desires the city expressed when the initial project began in 1998. To further this project beyond preliminary stages, two issues need resolution. 1. MDP, LLC is requesting the city vacate the parking easement on the property. 2. Preliminary parking requirement totals for the project are 90 stalls, the project provides 28. We are requesting direction to resolve these issues. 1 will also send a PDF file for your use. Tim Stefan Stefan Associates MDP, LLC ANA • 09 406 582 1690 $ 13895 KELLY CANYON RD MINNESOTAI GALL 651 439 al CAv I Gc. n:0 .na/ • • • PLANNING REPORT DATE: May 31, 2006 APPLICANT: Mainstream Development Partnership, LLC RE: 227 North Main PREPARED BY: Bill Turnblad, Community Development Director CASE NO.: 06-12 BACKGROUND Mainstream Development Partnership, LLC is planning to develop a project referred to as 227 North Main Street. This would represent the final phase of development on the former Maple Island Dairy site. This phase relates to the hardware store and surface parking lot north of it. The proposed project is to demolish the hardware store and build about a 46,000 square foot mixed use building as follows: • 13,000 gross square feet of below grade parking for 21 vehicles • 13,000 gross square feet of commercial space on the ground floor • 13,000 gross square feet of office space on the second floor • 7,000 square feet of residential on the third floor (4 units with 1,750 s.f. each) The developer appeared before the Heritage Preservation Commission on May 1 and June 5, 2006. The commission approved the design review permit for the building, but tabled action on the demolition permit until July 5, 2006. On May 8, 2006 the Planning Commission considered the variances and special use permits necessary to develop the project as proposed. There were concerns about the magnitude of the requested parking and height variances. Consequently the commission denied the requests. Details of the commission's considerations are found in the attached minutes. Subsequently, Mainstream Development Partnership filed an appeal of the Planning Commission action. In addition, the developer has substantially down -sized the proposed building. The first version of the building had approximately 62,000 square feet of space distributed amongst four stories (five levels with the basement garage). The size of the revised building now under consideration has been reduced to about 46,000 square feet distributed amongst only three stories (four levels with the basement garage). The largest reduction in usage space occurred in housing, which was reduced by about 13,000 square feet by removing an entire story. Each of the other stories was reduced by about 1,000 square feet on the Water Street side of the building to accommodate a drive through for the first story commercial space. • Mainstream Development Partnership June 16, 2006 Page 2 SPECIFIC REQUEST In order to develop the property as proposed, Mainstream Development would need the following City approvals: 1. Special Use Permit for a "private parking facility for more than five cars" in the Central Business District , as allowed in City Code Section 31.1, Subd. 17(3)c. 2. Special Use Permit for residential units in the Central Business District, as allowed in the City Code Section 31.1, Subd. 17(3)f. 3. 5 foot variance from the maximum infill height standard found in City Code Section 31.1, Subd. 17(5)a. Maximum height for infill buildings is 10% greater than the adjacent building. The adjacent building is Northern Vineyard Winery, which has a height of 29' 4". So, the maximum permitted height of 227 North Main would be 32' 3". The proposed height is 37' 3' (half the height of the top floor's arched roof.) Consequently, a 5 foot height variance is needed. 4. Variance from the minimum number of parking spaces required by City Code Section 31.1, Subd. 25(3). The total number of required parking spaces is 116. The total number of provided spaces in the underground garage is 21. Therefore a variance of 95 parking spaces would be required. 5. Vacation of City's parking easement over parking lot north of hardware store 6. Demolition permit for removal of the hardware store 7. Design review permit EVALUATION OF REQUEST Land Use Classifications Base Zoning: Overlay Zoning: Comprehensive Plan: Downtown Plan: CBD, Central Business District 1) Historic Height Overlay District (3 Story/35') 2) Floodplain 3) Lower St. Croix River Shoreland/Bluffland CC, Community Commercial Special Site #6 Review of Standards I. Special Use Permits The Downtown Plan identifies the property as Special Site #6, which envisions a mixed use building incorporating convenience retail, office and residential. The proposed building • Mainstream Development Partnership June 16, 2006 Page 3 incorporates each of these envisioned elements. The retail and office uses are outright permitted uses in the subject zoning district. However, residences and parking facilities in the CBD are allowed only by Special Use Permit. Subdivision 30(1) of the zoning ordinance establishes review standards for the issuance of Special Use Permits. 1) The proposed structure or use conforms to the requirements and the intent of this chapter, and of the comprehensive plan, relevant area plans and other lawful regulations. The Downtown Plan identifies the Stefan property as lying within Special Site #6. As stated in the plan, "the site presents an opportunity to retain the zero setback Main Street edge while providing a more contemporary site development design. The design plan calls for a mixed use, office/retail/housing complex with market plaza and arcade opening up to the river." The plans further states that the preferred land use is either mixed use retail/office/residential or hotel/retail. The proposed project is the former. Design guidelines for the site: a. The project design should take full advantage of the river by providing views and pedestrian access. Pedestrian access features are not included in the proposal. b. Main Street building setback shall be determined by building design, provision of pedestrian amenities, and sensitivity to Main Street. The proposed building is sensitive to the feel of Main Street. This is true both in terms of massing and exterior building materials. However, as mentioned above, no pedestrian features other than the sidewalk are provided. c. A market plaza or similar public open space pedestrian amenity, connecting Main Street to the river, should be incorporated into the design of the site. Granted, Special Site #6 includes a larger area than just the subject property, and without the larger area the envisioned public open space pedestrian amenity is not possible to provide. None the less, not much attention seems to have been paid to this design guideline. d. The project landscape plan and design shall complement the new streetscape plan for Mulberry Boulevard and North Main Street. Mainstream Development Partnership June 16, 2006 Page 4 No apparent attention has been given to this design guideline. e. Adequate right-of-way shall be provided for Mulberry boulevard improvements. No provision is made to provide additional right-of- way for Mulberry Street. However, the Public Works Director believes that no additional right-of- way is needed. 2) Any additional conditions necessary for the public interest have been imposed. As needed, conditions may be attached to the Special Use Permits for the parking and the residential units. 3) The use or structure will not constitute or be detrimental to the public welfare of the community. There are two issues that have emerged that cause concern in this light. The first is the need for a more thorough analysis of stormwater management. Prior to final approval of any Special Use Permits, stormwater analysis and treatment improvements will need to be proposed by the developer and approved by the Public Works Director. The second issue relates to the parking situation in the downtown area. This will be discussed below. II. Variances As mentioned above, two variances would be needed to construct the proposed building. The first variance that would be needed is from the maximum infill height standard. The maximum allowed height for infill buildings is 10% greater than the adjacent building. According to Mainstream Development Partnership, the adjacent building (Northern Vineyard Winery) is 29' 4" feet tall. So, the maximum permitted height of 227 North Main would be 32' 3". The proposed height is 37' 3' (half the height of the top floor's arched roof.) Consequently, a 5 foot height variance is needed. The intent of the infill height limit is to prevent the construction of new buildings that are out of character with the massing of existing buildings within a block. As seen in the attached rendering, the third floor is stepped back considerably from the parapets of the second floor. Consequently, the third floor would be barely visible from Main Street. This is also true of visibility from Water Street and Mulberry Street. Therefore, the proposed building satisfies the intent of the infill height limit. Moreover, the proposed thee story building satisfies the recently adopted CBD Height Overlay District standard of three stories/35 feet. • • Mainstream Development Partnership June 16, 2006 Page 5 The second variance that would be needed for the project is from the minimum parking space standards. The table below specifies the number of required spaces for the proposed mix of uses in 227 North Main. Use Standard Minimum requirement General retail (13,000 gross sf) 1 space per 200 gross sf 65 spaces Office (12,600 gross sf) 1 space per 300 gross sf 42 spaces Multiple family residential (4 units) 1.5 spaces/unit + 1 space/3 units 9 spaces TOTAL 116 The total number of parking spaces provided in the underground garage is 21. Since 116 spaces are required, a variance of 95 parking spaces would be required. In addition, the 23 spaces in the north parking lot that are by easement available for public parking during non -business hours are proposed to be eliminated. It is commonly believed that there is already a shortage of parking in downtown Stillwater. If true, it would not be prudent public policy to grant the variance and exacerbate the parking shortage. However, a comprehensive study of parking availability and parking need does not seem to have been done for all of downtown Stillwater, at least not recently. To understand the actual parking situation, it would be helpful to have a study done to inventory the actual number of parking spaces in public lots, on City streets, and in private lots. The study should also analyze the actual number of parking spaces used by current downtown properties. A comparison of availability and use would shed light on whether there is a shortage of parking spaces, or whether there is for example only a shortage of parking within view of a destination store. To help inform the parking discussion, City staff has done a preliminary inventory of current parking spaces downtown. The results of the inventory are attached. III. Vacation of Parking Easement When Mainstream Development Partnership began redevelopment of the Maple Island site, the City of Stillwater gave to the developer a 20 foot wide strip of land along the entire back side of the facility. In exchange, the developer granted an easement to the City over the 23 stall parking lot on the north side of the site. The easement allowed public parking in the lot during non - business hours. Since the proposed new building would result in the removal of the Maple Island Hardware store and the parking lot, the City would have to allow the easement over the parking lot to be vacated. Vacation of the easement should be considered in conjunction with the availability of parking near the proposed building. This should be tied together with the parking discussion above. • Mainstream Development Partnership June 16, 2006 Page 6 IV. Demolition Permit and Design Review The demolition permit is the subject of a planning report to the Heritage Preservation Commission. Currently, the matter is tabled before the commission and will return for consideration on July 5, 2006. RECOMMENDATION Heritage Preservation Commission The Heritage Preservation Commission approved the design review permit for the building, but tabled action on the demolition permit until July 5, 2006. Planning Commission The Planning Commission denied the Special Use Permits and Variances required for the project. City Staff The proposed building, site improvements and uses are consistent with the City's Comprehensive Plan and Downtown Plan. Moreover, the revised building plans are compatible with the Maple Island block, the character of the downtown area, and the recently adopted height regulations. The revised building only has three stories. Moreover, the third story is stepped back substantially from the parapet of the second story. The effect is that from street level the third story is just barely visible. Consequently, the revised building plans fit in much better with the existing Maple Island buildings specifically, and the downtown in general. The main issue of concern is parking. To gain a better understanding of the parking usage and availability downtown, staff recommends sending out RFPs for traffic engineering firms to study this. The study would be important not only for the application at hand, but as a basis for the Downtown Plan update that will begin later this year. If the City wishes to grant approval of the project, at least the following conditions should be attached: 1. Prior to approval of a final design review permit, colored rendering perspectives of the exterior elevations must be submitted and approved by the HPC. The perspective views should be from the Pioneer Park bluffline, from Mulberry Point on the St. Croix River, and from Main Street. 2. Prior to approval of a final design review permit, detailed full scale building floor plans and elevations showing all exterior materials and color choices shall be submitted to, reviewed by and approved by the HPC. 3. Prior to approval of a final design review permit, details of all roof penetrations must be submitted to, reviewed by and approved by the HPC. This is required in order to visualize all roof venting, roof stacks, etc. Mainstream Development Partnership June 16, 2006 Page 7 4. No rooftop venting or other penetrations are allowed, unless specifically approved by the HPC and the City Council. 5. No mechanical equipment shall be allowed outside on the rooftop. 6. All utilities and mechanical equipment shall either be internally located or completely screened from general public views from Main Street, the St. Croix River, and Pioneer Park. This includes the mechanical equipment on the ground at the southeast corner of the building. This does not include utility venting, which is the subject of other conditions of approval, nor does it include transformers that must provide access for Xcel Energy employees. 7. A demolition permit application must be approved by the Heritage Preservation Commission and City's Building Official prior to demolition of the hardware store. 8. Prior to approval of a final design review permit, a signage plan must be submitted to, reviewed by and approved by the HPC. In addition, a sign permit application must be submitted to and approved by City staff prior to installation of any signs on the project site. 9. Prior to approval of a final design review permit, an exterior lighting plan must be submitted to, reviewed by and approved by the HPC. 10. Prior to approval of a final design review permit, a drainage plan must be submitted to, reviewed by and approved by the City Engineer. 11. All gutters, downspouts, flashings, etc. shall be of a color that matches the adjacent surface. 12. The street address of the building shall be displayed in a location conspicuous from Main Street. 13. All required landscaping shall be installed prior to final project inspection. 14. No trash enclosures are planned to be located outside. Therefore, no trash enclosures or trash bins will be allowed without prior approval of the HPC. 15. All construction activity shall conform to the City's noise ordinance. Construction during dry periods shall mitigate dust problems. 16. All minor modifications to the final design review permit shall be approved in advance by the Community Development Director. All major modifications shall be approved in advance by the HPC. Determination of the distinction between "major" and "minor" shall rest with the City Administrator. attachments: Applicant's letter Excerpt from Downtown Plan Application drawings Parking Inventory • ITECTURE LANDSCAPE ARCHITECTURE • •NA 19 May 2006 Historic Preservation Committee and Planning Commission Members, Mainstream Development Partnership, LLC (MDP) is intending to develop 227 North Main Street (the hardware store and parking lot immediately North). MDP is proposing its third and final phase of the redevelopment of the Maple Island Dairy building. This proposal is a mixed use development that continues to expand on the City of Stillwater Comprehensive Plan, Metropolitan Council Livable Communities Act and MDP commitment to providing a place for community oriented services that improve the fabric of down town Stillwater. This development will complete an eight year process that transformed two blocks of unoccupied blight into over 80,000 gsf of community oriented mixed use space. Project Goals: The development was the impetus for improvements to the river- front City parking Tots, over 110 spaces, Mulberry Point, Water Street Improvements and development on North Main Street. The completion of the Maple Island project provides an increase parcel valuation from $600,000 in 1997 to over $12M. It will also provide over 120 new full time jobs downtown. We feel this project exemplifies a process that incorporates Met Council incentives, City of Stillwater goals and private development ambitions that contribute to the future of Stillwater. Project Scope: MDP is proposing removing the Maple Island Hardware building and surface parking lot. Replacing it will be 13,000 gsf of ground floor community service/retail space (committed tenant) that is accessible to street level at Main Street with service and pedestrian access from Water Street. The second floor provides 13,000 gsf of class A office space (committed tenant) with access from Main Street. The third floor provides 4,1,750 gsf residential units. The development is served by private underground parking for 21 with enclosed trash service. Project Design: The architectural design has been redesigned to reflect new height limitations. The majority of the building top of parapet is 29'- 4" from Main Street. The building parapet is 1' taller than the neighbor to;the south (29'-4"). The third floor and sloped roof is stepped back from the south neighbor 20'. The mid gable roof elevation is 40'. The building massing and material ILSP draws inspiration from neighboring buildings both historic and contemporary. Building massing is broken into two masses on Main Street, separated by a recessed entry. The north and south masses include copper clad a cylindrical tower, and lower squared tower element that reduce scale and provide pedestrian shelter. Main Street pedestrian level uses storefront glazing with transom panels, steel posts and lintels and detailed base panels. Mulberry elevation provides covered building access/egress highlighted with copper, midpoint, dividing the buildng mass in half. This elevation takes up a 6' grade difference that starts. at the comer entrance at Main to service access at Water. Water Street elevation continues the pattern of service'access that occurs on both south and north Water Street. Access to the underground parking and trash occur at grade level. Tenant required drop-off access occurs off street, screened by a low brick retaining wall and overhead canopy. Roof design includes architectural features enclosing vent pipes, screened HVAC units and an low sloped metal roof containing mechanical units. The remaining flat roof will have decking, gray trap rock ballast and gray access pavers. Details incorporated in the design will be fish and water oriented. Some of these details include copper 'fish scale' shingles, fish embossed copper base panels, fish and waves cast in the concrete base and wavy wrought iron fencing and balustrades. CALL 406 586 1142 FAX 406 532 1690 SEND 13895 KELLY CANYON RD BOZEMAN MT 59715 FMAII .SA5@EARTHIIMK,COM MINNESOTA CALL • FAX SEND 651 439 2586 651 439 1061 212 N MAIN ST This fins( phase neauiree resolution of four issues make it a suooess; 1. Denotement merle in the FEMA flood plain, MOP has Initiated the MT-1 elevation based on fill map revision application, seeking the FEMA elevation oertificate. 2. MOP, LLC is request nq the city vacate the penning easement an the property. 3. i'+eiirninary panting requirement totals for the project area tot of stalls, the project provides 21. 4. Cerriclition of the existrg hardware store structure (sere demolition application). Al/aaveble Fumbling Sunmwy : (per CSD !.sty of Stiiivrater zoning ordnance) Zoning District: Central Business District Maxim'n Height: 3 arias or 35' lvInimum [got 10,000 sf Sabecmcs: Front 15' Rear 20' Side 20 total Lot covermga: 80% ct lot area Landscape Area: 20% of lot area Exceptions, irrnfolI lots, ilea front, side and rear setback maybe similar to the setback for adjacent t�.titCar s. Parking Recrernents: Bueuees Pr+ctesaxanai: 1/3 0 sf Multifamily, Apertnnants: 1.5 per tunic 1 per 3 slits for guests R,eteri: 11200 sf 22'T North Main Street Development Summary: - The project is a 33,5:0 +l- sf mixed use Pacing. • Subegrsdo panting for 21+ - Grrurxi deer convenience 13.000 sf on Man Stmt. - Second floor SANS toned office (13,t)00 sf). - Third Sax cond rr,Wums (4 Nita 01,750 sf)_ Refer to development plans for specific inforrrati n and detail. Tim Stefan STEFAN ASSOCIATES Architects and i_andocape Architects aic8.586.1142 lasfers0soi.00rn .aa+ Dinefopmeet Perinervhip, LLC ,nClnprp; PrrtMnasy datelqyniont ems►, dia,vripr, nNmrwk, nraarr CC. V. • 4 4 " O P1 t t 3 '0 N C3 "0 cc+ CA a "0 ct a c+C/) --1 CA cf. a X 1 1 £ c+ CD CD C 0 a AI, CD ct 1 (D CD (D CD A, O 0 CD et Al CD 0 CD CD O 0 O A, a-s ct0 1 Z?-+N 7r< 0 co 3 �. t 1 c<< v, o et ._.. o c+ v, A, c-t rt. A, w c7 --4 A, > A, ri- -I A, -•. 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DD3wrID , by II I III II 1111111 11111III111111111111111111 �1 -I.�1 _1 �>•, IIIIIIIIIIIIIIIIIIIIIIIIIIIIIlI IIIIIIIVIIIIIIIIIIIIIIIIIIIIIII mil IIIIIIII II IIIIII IIIIIIU __111111111111111111111111111111�="11111111111111111111111111111111111111111 ==IIIII. �111 M1111111111111111111111111111111L= Ili111111111111111111u111111111111u1111V 1 miiii _1 111111- oil 101111'�_ IIIIIIII IIIII I I1111IIIIIII 1111111111111111 IIII111111111111111_IIIIII•1 IIIIIIIIIIIIIII I IIIIIIIIIIIII111111l-111111■ 1 IIIIIIIIIIIII11111111111111 1 111111111111I 11111111111111 ARCHI STEFAN LURE LANDSCAPE ARCHITECTURE ASSOCIATES K¢ �r caurou aoao 2z5 uuu smcc BO�ZEG.S� <2 u0N 9>�5 iBSi <a,192596M�H 55082a • ID ti11water I R? N F L A C U OF- MNNESOJA TO: File DATE: June 20, 2006 RE: Preliminary CBD Parking Inventory PREPARED BY: Bill Turnblad, Community Development Director A preliminary inventory of parking in the downtown Stillwater area has been completed. The parking spots were primarily counted from aerial photography, though some field verification also was conducted. A. Public parking lots* Lot Lot Name Spaces** HC Notes 1 South Main Street Lot 102 4 Pay lot - $5, all day 2 River Lot 106 4 Pay lot - $3, all day 3 Chestnut Street Lot 36 2 Free lot — 3 hr limit 4 Bridge Lot 47 2 Free lot — 4 hr limit 5 Mulberry Point Lot 40 2 Free lot — 4 hr limit 6 Maple Island Lot 69 2 Free lot — 3 hr limit 7 Water Street Lot 117 2 Free lot — 4 hr limit; 50 spaces reserved for River Market customers 8 Railroad Lot 50 2 Free lot — all day 9 North Main Street Lot 84 1 Free lot — all day 10 Mulberry/Second Street Lot 15 0 Free lot — all day 11 Lowell Inn Lot 32 1 Free lot (only during non - business hours) 12 Olive/Second Street Lot 45 2 Free lot — 4 hr limit 13 UBC lot 99 4 Free lot — 4 hr limit 14 Riverview Lot (Cub) 158 6 Free lot (only during non - business hours) 15 Mulberry Street Lot 28 0 Free lot (only during non - business hours) TOTALS 1,028 34 nveritied info from www.stillwaterparking.com ** Not including Handicapped (HC) spaces CBD Parking Inventory June 20, 2006 Page 2 of 5 B. Marked on -street parking spaces (unmarked on -street parking spaces not included, i.e Water St. north of Myrtle, Third Street except between Chestnut and Myrtle, Olive between 3rd and 2nd, and Chestnut between 3rd and 2nd) Lot Lot Name Spaces** HC Notes 1 Water St., nose -in parking, between 38 Chestnut & Nelson 2 Nelson St. east of Main 8 3 Main St. between Nelson & Chestnut 25 4 Nelson St. between Main and the river 11 5 Main St. between Chestnut & Myrtle 8 6 Myrtle St. between Main & Water 2 7 Water St. between Myrtle & Chestnut 17 8 Main St. between Commercial & Myrtle 3 9 Main St. between Commercial & Mulberry 25 10 N. Main St. between Mulberry & Terra Springs 79 11 Chestnut St. between Main & 2" 15 12 Union Street between Chestnut & Myrtle 18 13 2nd St. between Chestnut & Myrtle 12 14 2" St. between Myrtle & Commercial 8 15 Commercial St. between 2" & Main 11 16 South Main St. between Nelson & Andiamo, west side 26 17 South Main St. south of Nelson, east side 47 2 tour bus spots 18 2nd St. between Commercial & Mulberry 33 19 Nelson St. between Main & 2nd 8 20 Myrtle St. between Main & 3rd 9 1 21 3rd St. between Chestnut & Myrtle 12 22 2nd St. between Chestnut & Olive 12 23 2nd St. between Olive & Nelson 16 24 Olive St. between 2" & Main 17 25 Nelson Alley between 2nd & Main 7 TOTALS 467 1 • CBD Parking Inventory June 20, 2006 Page 3 of 5 C. Unmarked on -street parking. This table represents an estimate of the number of possible parking spots based upon lineal footage of available space divided by 22 feet. Location Spaces HC Notes Water St. north of Myrtle, east side 23 Water St. north of Myrtle, west side 10 3rd Street except between Chestnut and Myrtle, west side 37 3rd Street except between Chestnut and Myrtle, east side 45 Olive St between 3rd and 2nd north side 12 Olive St between 3rd and 2nd south side 6 Chestnut St between 3rd and 2nd north side 8 Chestnut St between 3rd and 2nd south side 7 TOTAL 148 • • • • • CBD Parking Inventory June 20, 2006 Page 4 of 5 D. Private (non-residential) parking lots. This category includes lots that are private and either dedicated to employees, clients, or members. Some of these may be posted to exclude general public parking. This category also includes both lots that are private but allow their retail customers to park, and lots at government buildings. Lot Private lot Spaces* HC notes 1 St. Croix Preparatory Academy parking lot 111 9 Temp class room building uses 18 spaces 2 Post office rear lot 35 3 Lowell Inn 31 4 Associated Eye Care Block 66 5 Maple Island hardware store lot 23 Public allowed to use after business hours 6 Mills on Main retail parking (underground) 55 7 Desch Building south lot 27 Plus underground parking 8 Desch Building north lot 78 9 Minnesota Zephyr south lot 48 2 10 Minnesota Zephyr north lot 42 1 11 Stillwater Yacht Club 108 12 Old Post Office 8 13 Trinity Lutheran Church, east lot 25 2 14 Water Board lot 6 15 City Hall parking lot (excluding squad car spots) 69 1 16 Post office front lot 8 1 17 Victorian Building, et. al. 21 18 Gazette Building lot 39 19 Washington Federal ramp 37 Not including lower level 20 Reeds Building 6 21 Freight House lot 32 2 22 Stone's Restaurant 10 23 Cub Foods lot 56 2 24 Brick Alley/Commander lot 47 1 25 Dock Cafe lot 30 1 26 Old public works building 26 27 Vacant lot adjacent to Marx Restaurant 6 28 Water Street Inn 60 29 Historic Courthouse lot 31 2 30 Armory lots 12 TOTAL 1,153 24 * not including handicapped spaces CBD Parking Inventory June 20, 2006 Page 5 of 5 SUMMARY This preliminary inventory finds a total of 2,855 parking spaces in the Stillwater Central Business District. • 1,062 spaces are available in public parking lots (34 of these are handicapped spaces) • 468 marked on -street parking spaces are available (includes 1 handicapped space) • 148 un-marked on -street parking spaces are available • 1,177 spaces are available in private/semi-private parking lots (includes 24 handicapped spaces) • • 0 n Historic Courthouse THIRD St. Michael's? Church AndiareoShow boats St. C roix River St. Mary's Church Cub Foods Hdgrtrs. a ckAl ley Bu aiding rC ommande Dock Cafe FOURTH rmory Trol ey Frei st Hous ='_bl i c Res Croarls SAM B LOOMER Lowell Padt ptu- 5-nateT f/ KG - MAa«]% 5- P/02144 N - u g- AtR-al-f W aterSoeet Inn 0 n City Hall / [blice/ Fire Dept. Post Office Inw ell En Gazclxl Library Trinity Church SECOU D Lowell Pads PD Pays Public Restrooms Pioneer Park Staple M it Washington County Historic Museum Stillwater Ya cht Club k T Minnesoat Zephyr • • • • Parking Inventory will be provided at meeting time • • • • MEMORANDUM To: Mayor and City Council From: Shawn Sanders, Interim Public Works Director Date: June 16, 2006 Re: McKusick Lake Water Quality Management Project Project 2005-05B DISCUSSION The public hearing for the McKusick Lake Water Quality Management Project is scheduled for June 20, 2006 at 7:30 pm. Attached are copies of the feasibility report and the public hearing notice sent to the affected property owners. RECOMMENDATION It is recommended that Council hold the required public hearing and if Council desires, pass a resolution ordering the improvement and authorize to solicit for proposals. ACTION REQUIRED If Council concurs with the recommendation, they should pass a motion adopting RESOLUTION 2006- ORDERING IMPROVEMENTS AND HORIZATION TO SOLICIT FOR PROPOSALS FOR THE McKUSICK LAKE WATER QUALITY MANAGEMENT PROJECT, PROJECT 2005-05B • • • ORDERING IMPROVEMENT AND SOLICIT FOR PROPOSALS FOR THE McKUSICK LAKE WATER QUALITY MANAGEMENT PROJECT (PROJECT 2005-11) WHEREAS, a resolution of the City Council adopted on May 16, 2006 fixed a date for a council hearing on the proposed McKusick Lake Water Quality Management Project for properties within 300 feet of the ordinary high water level of McKusick Lake; and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held thereon on the 6th day of June 2006, at which time all persons desiring to be heard were given an opportunity to be heard thereon; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the council resolution adopted the 6th day of June 2006. 3. City of Stillwater Engineering Department is hereby designated as the engineer for this improvement. They shall solicit proposals for such improvement. Adopted by the Council this 20th day of June 2006. Attest: Diane F. Ward, City Clerk Jay L. Kimble, Mayor • • JUN 2 0 2006 • • • Stillwater City Council 216 North fourth St. Stillwater, Mn. 55082 Dear Stillwater City Council, I `m writingthis letter in response to the McKusick lake water quality issue scheduled for tonight I was planning on attending but have to work instead. I oppose the assessment to harvest the algae from the lake; this seems to be a waste of money for a Band-Aid fix. The lake will look the same next year because of residents around the lake using an overabundance of fertilizer and the staggering amount of dog excrement on the walking path. Maybe a long term approach should be taken such as dredging the lake deeper or reducing the amount of fertilizer that lake shore owners and the golf course can use. Furthermore I don't believe my home is less than 300 feet from the lake and my summer VIEW of the lake is obscured by foliage the best view of the lake that I have is at the curb where I do not spend much time. Thank you, Sincerely, e!6/IG dz, Brian R. lsker • • MEMORANDUM TO: Mayor and City Council FROM: Shawn Sanders, Interim Public Alt Director DATE: May 11, 2006 SUBJECT: McKusick Lake Water Quality Management Project DISCUSSION In the spring and summer of 2005, McKusick Lake suffered a serious algae bloom. Despite the improved water quality, the lake saw an unusual growth of algae that caused aesthetic problems for residents living near the lake. As a result, last fall Bonestroo, completed a study of the lake and presented to residents and to Council. The conclusion of the report was that McKusick Lake is a shallow urban lake and that we should expect to have vigorous plant growth. The challenge for McKusick Lake is managing the type of plant. The study and neighborhood meeting concluded the best way to manage and to preserve water quality is via harvesting. Staff has been in contact with the Minnesota Department of Natural Resources and apparently no permits are required to harvest algae. So harvesting of the entire lake could be completed at one time. Also, a permit for a boat launch is not necessary, since there are a few locations on the lake where a harvester could be backed into the lake on a trailer without the need for a launching site. It is estimated that harvesting the algae would take 2 hours per acre at an estimated cost of $250 per acre. The area of McKusick Lake is approximately 46 acres, which amounts to an estimated project cost of $31,050.00. This amount includes the actual work, engineering, and administration. It is proposed to assess 50% of the project costs to the properties along the lake who have a view of the lake. There are 72 properties that would be included in the "view shed" of McKusick Lake resulting in an assessment of $215 per property. The remaining portion would paid for by the City RECOMMENDATION Since the project is technically and financially feasible, it is recommended that Council approve the feasibility study for the McKusick Lake Water Quality Management Project and order a Public Hearing scheduled for June 20, 2006 at 7:00 p.m. ACTION REQUIRED If Council concurs with staff recommendation Council should pass a motion accepting RESOLUTION 2006-_ RECEIVING REPORT AND CALLING HEARING ON MCKUSICK LAKE WATER QUALITY MANAGEMENT PROJECT (PROJECT 2005-11). 920 901 900 10 40 7 521 3349 162 190 102 McKusick Lake Water Quality Management Project Cost Sharing TOTAL PROJECT COSTS: $31,050 72 VIEWSHED PROPERTIES ASSESS 50% OR $215 PER PROPERTY 814 804 724 716 815 618 4•riEr 1016 404 403 0 CO N 0 0 715 722 n 716 0- r If n N n 0) 0 N r n O 0 co O n 0 0- N O n 0 N O r 523 51� 5 512 513 506 416 415 412 9 428 424 420 416 410 • • A iliwater THE BIRTHPLACE OF MINNESOTA June 12, 2006 RE: McKusick Lake Water Quality Improvement Dear Resident: This past week you received a Public Hearing Notice on McKusick Lake Water Quality Improvement. This project proposes to remove the algae from the surface of the lake by way of harvesting. This method appeared to be the best option that was presented to residents in a neighborhood meeting last summer. Harvesting will not remove all the algae in McKusick Lake, there are areas in the lake that that a harvester will not be able to go into because of lake depth, wooded areas, and good surface vegetated areas. The cost of the project is estimated at $31,050. City Council has adopted a policy that would assess 50% of the costs and to assess those properties with a view of the lake. In all there are 72 properties, each would have a $215 assessment. The hearing for this proposed project is your opportunity to gain additional information about the project and voice your comments, prior to the Council making a final decision on whether to proceed with this project. You may participate in the hearing by attending and voicing your comments or by sending a letter to the Council prior to the meeting. Sincerely, Shawn Sanders, PE Interim Public Works Director CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 • THE BIRTHPLACE OF MINNESOTA NOTICE OF PUBLIC HEARING FOR McKUSICK LAKE WATER QUALITY IMPROVEMENT PROJECT 2005-11 June 8, 2006 Notice is hereby given that the City Council of Stillwater, Washington County, Minnesota, will meet in the Council Chambers of the Stillwater City Hall, 216 N 4th Street, Stillwater, MN 55082 at 7:30 p.m. or as soon as possible thereafter, on Tuesday, June 20, 2006, to consider the water quality improvement to McKusick Lake. The area proposed to be assessed for such improvement include properties within 300 feet of the ordinary high water level of Lake McKusick. The estimated cost of the improvements is $31,050.00. A reasonable estimate of the impact of the assessment will be available at the hearing. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Diane Ward City Clerk Published in Stillwater Gazette on June 9th and June 16th, 2006. CITY HALL: 216 NORTH FOURTH STREET • STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 • WEBSITE: www.ci.stillwater.mn.us • • • TO: Mayor & Councilmembers FROM: Bill Turnblad, Community Development Director DATE: June 14, 2006 APPLICANT: Washington County Department of Transportation & Physical Development REQUEST: Concept Approval of Manning Avenue Safety and Capacity Improvement Project BACKGROUND The Washington County Department of Transportation & Physical Development has been working for a number of years on the Manning Avenue improvement project. On December 6, 2005 the County presented the concept plans for the project to the City Council. The Council verbally gave approval of the concept plans. Subsequently, the County has held meetings with Stillwater neighborhoods that are located along the route of the improvement project and has made some revisions to the plans. The County is now ready to contract with engineering firms to begin preparing construction plans. Therefore, they would like approval of the current concept plan prior to awarding a contract. If the concept plans are approved, the County will award the design contract. When plans are completed, they will come back to the City Council for final approval. RECOMMENDATION Consider the revised concept plans for the project as they are presented at the Council meeting. If the Council finds the concept plans acceptable, adopt the attached Resolution. Attachment: Resolution of Approval RESOLUTION 2006- APPROVING THE CONCEPT DESIGN OF THE MANNING AVENUE (COUNTY ROAD 15) SAFETY AND CAPACITY PROJECT AND SUPPORTS WASHINGTON COUNTY TO COMPLETE THE FINAL DESIGN WHEREAS, Washington County has proposed safety and capacity improvements to Manning Avenue North (Washington County State Aid Highway [CSAH] 15) from State Highway 36 to approximately 1,000 feet north of 75th Street North (CSAH 12); and WHEREAS, Washington County has proposed a four -lane highway, divided by a raised median, with curb and gutter on the east side, in the City of Stillwater and in Stillwater Township, and a ditch on the west side in the City of Grant; and WHEREAS, Washington County has developed a concept design that has median openings located approximately every quarter mile, with dedicated turn lanes for vehicles turning at those locations; and WHEREAS, the median openings will be at 62nd Street North, a location approximately halfway between 62nd Street North and Liberty Avenue to provide access for future development on both sides of Manning Avenue, at Liberty Avenue, at Settlers Way and at the intersection with CSAH 12; and WHEREAS, Washington County has held two public open houses to solicit input on the project, and has met, individually and in groups, with residents who would be affected by the project; and WHEREAS, based on input from residents, the median has been narrowed and the alignment shifted slightly west to minimize impacts to Stillwater residents; and WHEREAS, Washington County presented the concept layout to the Stillwater Planning Commission on November 14 , 2005 and to the Stillwater Park Board on April 24, 2006; and WHEREAS, the City Council of Stillwater has heard information from the County and from the public at meetings held on December 6, 2005 and June 20, 2006, describing the concept design; and WHEREAS, Washington County has committed to working with residents in the final design process to reduce impacts of the road construction, utilizing curb, retaining walls, and landscaping as appropriate to minimize impacts. • • • • • • NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the concept design of the Manning Avenue Safety and Capacity project, as presented at the June 20, 2006 City Council Meeting, and supports the County in its efforts to complete the final design of the project. BE IT FURTHER RESOLVED, that approval by the City of the final design and of the City's cost participation in the project, shall be at the City's discretion, in accordance with Minnesota Statute 162.02, Subdivision 8. Adopted by the City of Stillwater City Council this 20th day of June 2006. CITY OF STILLWATER Jay L. Kimble, Mayor ATTEST: Diane F. Ward, Clerk • Memo • • DATE: June 16, 2006 TO: Mayor and City Council FROM: Chantell Knauss Director of Administration RE: City Hall Boiler Upgrade During 1997, the remodel of City Hall was completed and the original boiler from the 1966 construction was left in place. In the past several years, there have been problems with the boiler (excessive flame failures) in addition to having replaced both burners and other components of the boiler. In order to avoid spikes in Capital Outlay expenditures, the money for the upgrade of the boiler (approx. $80,000) was budgeted in 2006 and 2007 ($40,000 each year.) However, as the boiler failures continued this spring, it is the service provider, Johnson Controls, and staff's fear that the current boiler will not make it through the 2006-2007 winter season. Or, it will require costly fixes in order to make it through the next winter season. The boiler would need to be replaced during a period of temperate weather, since the boiler is required for both heating and cooling of the building, ideally September or October. Replacing the boiler this fall, rather than in Spring 2007, as originally planned, would have the following benefits: 1. Avoid inevitable breakdown and repair costs associated with keeping the system up and running until Spring 2007 (potentially saving significant money in repair costs); 2. Ensure the comfort of employees working in the building; 3. Save significant dollars on the increasing natural gas costs (currently over double what it was 2 yrs ago- expected savings at least 10% in usage, possibly up to as high as 25%); and 4. Peace of Mind - staff can stop wondering and worrying about whether it will have failed when they come in and can focus more on other job functions. Along with the boiler upgrade, staff recommends the installation of an outside temperature sensor (OTS). An outside air reset control automatically reduces the maximum boiler water temperature, depending on the outside air temperature. The gas burner cycles on and off to maintain a specified temperature. An OTS turns on the gas burner when the water temperature falls below a low limit, allowing better cost efficiency and comfort improvement. These units typically pay for themselves in one year. Recommendation Staff recommends the City Council adopt the attached Resolution approving the release of capital outlay funds for the upgrade of the City Hall boiler in the total amount of $76,819 with Johnson Controls. Page 1 of 1 06/14/06 15:08 MAGNUSON LAW FIRM - LARRY HANSEN NO.321 5102 MAGNUSON LAW FIRM LICENSED INMINNESOTA AND WISCONSIN THE DESCH OFPDCS BUILDNO 333 NoRTH MAN STREET • SUITE #202 • STILLWATER. MN 55082-5054 TELPPHON&: (651) 439-9464 • FACSIMILE: (651) 439-5641 wwW.MAOARISONLAWFIRM.COM DAVID T. MAGNUSON MARGARET M. MIIRPHY CONFIDENTIAL ATTORNEY —CLIENT PRIVILEGED MEMORANDUM TO: Larry D. Hansen, City Administrator FROM: David T. Magnuson, City Attorney DATE: June 13, 2006 RE: City Hall Boiler Replacement You have explained that the existing City Hall boiler was installed in 1960 and has been modified, repaired andupdated since that time, but now must be replaced. Also, the type of boiler is specific to the City's system and must be sized and installed in an integrated manner with the existing system. The old boiler must be removed and disposed of according to law and the project must be scheduled during weather that will not required a call for heat or a call for air conditioning. A proposal has been submitted for a replacement boiler by Johnson Controls (JCI) that has been the City's energy consultant for the last 15 years. Since the proposal calls for a contract price in excess of $50,000, you have asked whether, under these circumstances, competitive bidding of the boiler contract is required. In my estimation, the sizing of the boiler, the integration with the replacement boiler into the City's system and the necessity to complete the work at an uncertain time, are factors that would lead me to the conclusion that the equipment is non—competitive and therefore exempt from the bidding requirements, pursuant to the terms of Minn. Stat. §471.36. Respectfully, /nm • • • LOCATION:651 439 9464 RX TIME 06/14 '06 15:06 • JH\SO\ CO\TR LS Johnson Controls, Inc. Controls Group 1801 67th Avenue North Minneapolis, MN 55430 Tel: 763/566-7650 Fax: 763 /566-2208 PROPOSAL TO: City of Stillwater ATTN: Chantell Knauss PROJECT: City Hall High Efficient Hot Water Boiler Replacement Proposal: We propose to provide labor and materials to install a modern and highly efficient heating system to replace the aging 65% efficient Bryan boiler and burner system. Due to age and condition, complete replacement is warranted at this time. Included are the following: Confidential • Drain system, disconnect water and gas piping, demo, removal and legal disposal of old boiler • Provide (2) new properly sized Paterson Kelley Mach series gas fired 94%+ high efficient condensing hot water boiler system complete with modulating burners, alumized heat exchangers, air separator and new expansion tank for proper operation installed in a workmanlike manner and completed to code* • Provide new outside air reset control to reduce loop water temperature during mild weather • Provide and install new properly sized primary loop pumps for constant flow through boilers, new service valves, supply and return piping and fittings as necessary including connections to existing steel pipe • Provide new RPZ valve (backflow preventer) and makeup water piping as required by code* • Provide gas piping changes as necessary completed to code* • Provide new stainless steel venting and combustion air pipe from boilers to outside • Insulate piping as required • Provide electrical wiring utilizing existing service in mechanical room • Engineering, permits and inspections as required by code* • Start up, test and check system including flushing of existing water piping • Coordination of all rebate applications (rebate estimated at $2,500) • Provide (2) operation and maintenance manuals • Provide on -site training for your building engineer • One year parts and workmanship warranty, plus mfg extended parts warranty on heat exchanger Page 1 06/13/2006 procurement — lighting — building systems — design — operations — project management —life safety — commissioning— services - security CONTf NSON LS Reasons to Choose JCI: • 120-year history as global leader of building products and services • Capabilities to design, engineer, implement, and manage all retrofit projects • Ability to integrate multiple systems from multiple suppliers into Metasys • Proven track record for equipment reliability and support service • Open Protocol architecture that is expandable and scaleable • Stability and resources of a $29 billion Fortune 100 company • Local support 24/7/365 that is familiar with your facility All for the net sum of .$76,819 Note: Excluded is asbestos removal, chimney repair, anything outside of the scope listed above This quotation is good for 30 days. (IMPORTANT: This proposal incorporates by reference the terms and conditions on the following page.) This proposal is hereby accepted and Johnson Controls is authorized to proceed with the work; subject, however, to credit approval by Johnson Controls, Inc., Milwaukee, Wisconsin. The City of Stillwater, Minnesota Johnson Controls, Inc. Signature: Signature: Name: Jay L. Kimble Name: Peter J. Greene Title: Mayor Title: Account Executive Service Group Date: June 20, 2006 Date: 06/13/06 33% down payment due with signed order and purchase order Confidential Page 2 06/13/2006 procurement — lighting — building systems — design — operations — project management —life safety — commissioning — services - security TERMS AND CONDITIONS • By accepting this proposal. Purchaser agrees to be bound by the thlloro ine terms and conditions: I_ SCOPE OF WORK_ This proposal is based upon the use of straight time labor only, Plastering, patching and painting are excluded_ 1n-tine - duct and piping devices, including. but not limited to. salves, dampers. humidifiers, wells, taps, flow meters, orifices, etc., if required hereunder to be furnished by Johnson, shall he distributed and installed by others under Johnson's supervision but at no additional cost to Johnson_ Purchaser agrees to provide Johnson with required field utilities (electricity. toilets. drinking water, project hoist. elevator service_ etc.) without charge. Johnson agrees to keep the job site clean of debris arising out of its own operations. Purchaser shall not back charge Johnson for any cons or expenses without Johnson's written consent. Unless specifically noted in the statement of the scope of work or services undertaken by JC1 under this agreement_ JCI s obligations under this agreement expressly exclude any work or service of any nature associated or connected with the identification, abatement. clean up. control, removal, or disposal of environment Hazards or dangerous substances, to include but not be limited to asbestos or PCBs, discovered in or on the premises. Any language or provision of the agreement elsewhere contained which may authorize or empower the Purchaser to change, modify, or alter the scope of work or services to be performed by JCI shall not operate to compel JCI to perform any work relating to Hazards without JCFs express written consent_ 2. INVOICING & PAYMENTS. Johnson may invoice Purchaser monthly for all materials delivered to the job site or to an off -sire storage facility and for all work performed on -site and of site. Purchaser shall pay Johnson at the time purchaser signs this agreement an advance payment equal to 10% of the contract price, which advance payment shall be credited against the final payment (but not any progress payment) due hereunder and purchaser agrees to pay Johnson additional amounts invoiced upon receipt of the invoice_ Waivers of lien will be furnished upon request, as the work progresses, to the extent payments are received. IfJohnson's invoice is not paid within 30 days of its issuance, if is delinquent. 3. MATERIALS. If the materials or equipment included in this proposal become temporarily or permanently unavailable for reasons beyond the control and without the fault of Johnson, then in the case of such temporary unavailability, the time for performance of the work shall be extended to the extent thereof, and in the case of permanent unavailability, Johnson shall (a) be excused from furnishing said materials or equipment, and (b) be reimbursed for the difference between the cost of the materials or equipment permanently unavailable and the cost of a reasonably available substitute therefor. 4. WARRANTY. Johnson warrants that the equipment manufactured by it shall be free from defects in material and workmanship arising from normal usage for a period of one (1) year from delivery of said equipment, or if installed by Johnson, for a one (1) year from installation. Johnson warrants that for equipment furnished and/or installed but not manufactured by Johnson, Johnson will extend the same warranty terms and conditions which Johnson receives from the manufacturer of said equipment. For equipment installed by Johnson, if Purchaser provides written notice to Johnson for any such defect within thirty (30) days after the appearance or discovery of such defect, Johnson shall at its option, repair or replace the defective equipment. For equipment not installed by Johnson, if Purchaser returns the defective equipment to Johnson within thirty (30) days after appearance or discovery of such defect. Johnson shall, at its, option, repair or replace the defective equipment and return said equipment to Purchaser. All transportation charges incurred in connection with the warranty for equipment not installed by Johnson shall be borne by the Purchaser. These warranties do not extend to any equipment which has been repaired by others, abused, altered, or misused, or which has not been properly and reasonably maintained. THESE WARRANTIES ARE IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THOSE OF MERCHANTABILITY AND FITNESS FOR A SPECIFIC PURPOSE. 5. LIABILITY. Johnson shall not be liable for any special, indirect or consequential damages arising in any manner from the equipment or material furnished or the work performed pursuant to this agreement. 6. TAXES. The price of this proposal does not include duties, sales, use, excise, or other similar taxes, unless required by federal, state or local law. Purchaser shall pay, in addition to the stated price, all taxes not legally required to be paid by Johnson or, alternatively, shall provide Johnson with acceptable tax exemption certificates. Johnson shall provide Purchaser with any tax payment certificate upon request and after completion and acceptance of the work. 7. DELAYS. Johnson shall not be liable for any delay in the performance of the work resulting from or attributed to acts or circumstances beyond Johnson's control, including, but not limited to, acts of God, fire, riots, labor disputes, conditions of the premises, acts or omissions of the Purchaser, Owner, or other Contractors or delays caused by suppliers or subcontracts of Johnson, etc. 8. COMPLIANCE WITH LAWS. Johnson shall comply with all applicable federal, state and local laws and regulations and shall obtain all temporary licenses and permits required for the prosecution of the work. Licenses and permits ofa permanent nature shall be procured and paid for by the Purchaser. 9. ATTORNEY'S FEES. Purchaser agrees that he will pay and reimburse Johnson for any and all reasonable attorneys' fees which are incurred by Johnson in the collection of amounts due and payable hereunder. 10. INSURANCE. Insurance coverage in excess of Johnson's standard limits will be furnished when requested and required. No credit will be given or premium paid by Johnson for insurance afforded by others. IJ I. INDEMNITY. The Parties hereto agree to indemnify each other from any and all liabilities, claims, expenses, losses or damages, including attorney's fees, which may arise in connection with the execution of the work herein specified and which are caused, in whole or in part, by the negligent act or omission of the indemnifying Party. 12. OCCUPATIONAL SAFETY AND HEALTH. The Parties hereto agree to notify each other immediately upon becoming aware of an inspection under, or any alleged violation of, the Occupational Safety and Health Act relating tin any way to the project or project site. 13. ENTIRE AGREEMENT. This proposal, upon acceptance, shall constitute the entire agreement between the parties and supersedes any prior representations or understandings. 14. CHANGES. No change or modification of any of the terms and conditions stated herein shall be binding upon Johnson unless accepted by Johnson in writing. Confidential Page 3 06/13/2006 procurement — lighting — building systems — design— operations — project management —life safety — commissioning — services - security RESOLUTION NO. 2006 - APPROVING CONTRACT WITH JOHNSON CONTROLS, INC. FOR CITY HALL BOILER UPGRADE BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the Boiler Upgrade at City Hall and contract with Johnson Controls is hereby approved, in the amount of $76,819. Adopted by the City Council this 20th day of June 2006. Jay Kimble, Mayor ATTEST: Diane F. Ward, City Clerk • • • • • • MEMORANDUM To: Mayor and City Council From: Shawn Sanders, Interim Publ c Works Director Date: June 16, 2006 SUBJECT: Boutwell Road Improvements Approval of Plans & Specifications Authorize Advertisement of Bids Project 2005-05B DISCUSSION Staff has completed the plans and specifications for the Boutwell Road Improvements. The next step of the process is for the City to advertise for bids. In order to do this the City Council needs to pass a resolution approving the plans and specifications and authorizing advertisement for bids. Taking this step will allow us award the project to the lowest bidder at the July 18, 2006 City Council meeting. RECOMMENDATION Staff recommends that Council approve the plans and specifications for the Boutwell Road Phase 3 Project and order advertisement for bids for the project. ACTION REQUIRED If Council concurs with the recommendation, they should pass a motion adopting RESOLUTION 2006- APPROVING PLANS & SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR THE BOUTWELL ROAD PHASE 3, PROJECT 2005-05B APPROVE PLANS & SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR BOUTWELL ROAD PHASE 3 PROJECT (PROJECT 2005-05B) WHEREAS, pursuant to a resolution passed by the Council on June 6, 2006, the City Engineer has prepared plans and specifications for the Boutwell Road Phase 3 Project (Project 2005- 05B) and has presented such plans and specifications to Council for approval. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. The plans and specifications presented by the City Engineer are hereby approved. 2. The City Clerk is ordered to prepare and cause to be inserted in The Gazette and in the Construction Bulletin an advertisement for bids upon the making of the improvement under the approved plans and specifications. The advertisement shall be published once in the Stillwater Gazette and in the Construction Bulletin, shall specify the work to be done, shall state that bids will be received by the City Clerk until Monday, July 17th, 2006, at 10:00 a.m. at which time they will be publicly opened at City Hall by the City Engineer; will then be tabulated and will be considered by the Council at their next regular Council meeting on July 18th, 2006, in the Council Chambers. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for ten (10) percent of the amount of the bid. Adopted by the Council this 20th day of June 2006. Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk • • • I • • • Extract of Minutes of a Meeting of the City Council of the City of Stillwater, Minnesota Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Stillwater, Minnesota, was duly held at the City Hall in said City on Tuesday, the 20th day of June, 2006 at 7:00 o'clock P.M. The following Council members were present: and the following were absent: During said meeting introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING SALE OF TAX INCREMENT REVENUE BONDS (THE LOFTS OF STILLWATER, INC. PROJECT) SERIES 2006 AND PROVIDING FOR THEIR ISSUANCE The motion for the adoption of the foregoing resolution was duly seconded by Council member , and after full discussion thereof and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 1912769v2 1 RESOLUTION AUTHORIZING SALE OF TAX INCREMENT REVENUE BONDS (THE LOFTS OF STILLWATER, INC. PROJECT) SERIES 2006 AND PROVIDING FOR THEIR ISSUANCE A. WHEREAS, the City of Stillwater, Minnesota, (the "City") established a municipal development district designated as Development District No. I (the "Development District") pursuant to Minnesota Statutes, Sections 469.124-469.134, as amended. The Issuer has approved the establishment of Tax Increment Financing District No. 10 (the "TIF District") pursuant to authority granted by Minnesota Statutes, Sections 469.174-469.1799, as amended (the "Tax Increment Act"), within the Development District, and adopted a tax increment financing plan for the purpose of financing certain improvements within the TIF District. In order to provide for the redevelopment of the Development District and the TIF District, referred to generally as The Lofts of Stillwater, Inc. Project (the "Project"), the City entered into an Amended and Restated Contract for Private Redevelopment, dated February 3, 2005 (the "Contract"), between the Issuer and The Lofts of Stillwater, Inc. (collectively, the "Developer"). The Project consists of the construction of an approximately 109,000 square foot four-story residential condominium building containing approximately 66 for -sale housing units. B. WHEREAS, pursuant to Section 469.178 of the Tax Increment Act, the City is authorized to issue and sell its bonds or notes for the purpose of financing capital and administration costs in development districts and to pledge tax increment revenues derived from a tax increment financing district established within the development district to the payment of the principal of and interest on such obligations; and C. WHEREAS, it is proposed that the City and the Trustee enter into a Indenture of Trust dated as of July 1, 2006 (the "Indenture") pursuant to which the City has agreed to issue its Tax Increment Revenue Bonds (The Lofts of Stillwater, Inc. Project), Series 2006 in the aggregate principal amount not to exceed $2,500,000 (the Bonds") to finance the Project; and D. WHEREAS, the City and the Trustee will agree in the Indenture that the Bonds will be payable solely from certain Available Tax Increment (as defined in the Indenture) derived from the Project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota, as follows: • • 1912769v2 2 • • SECTION 1 ISSUANCE OF THE BONDS. 1.1 In order to finance the Project, the City Council hereby authorizes the issuance of tax increment revenue bonds to be designated as the "Tax Increment Revenue Bonds (The Lofts of Stillwater, Inc. Project), Series 2006 in a principal amount not to exceed $2,500,000. The Bonds shall be issued on such date and upon the terms and conditions determined by the Administrator -Treasurer of the City. The Bonds are authorized to be issued as obligations the interest on which is not includable in gross income for federal and State of Minnesota income tax purposes. This authorization to issue the Bonds is effective without any additional action of the City Council and shall be undertaken by the Administrator -Treasurer on such date and upon the terms and conditions deemed reasonable by the Administrator -Treasurer. The City Council hereby authorizes the sale of the Bonds to Northland Securities, Inc. (the "Underwriter") upon the offer of the Underwriter to purchase the Bonds in accordance with the terms of a Bond Purchase Agreement between the City and the Underwriter (the "Bond Purchase Agreement"). 1.2 There have been presented to the City Council forms of the following documents: (i) an Indenture of Trust (the "Indenture"), between the City and U.S. Bank National Association, as trustee (the "Trustee"); and (ii) a Bond Purchase Agreement. The Indenture and the Bond Purchase Agreement are hereby approved in substantially the forms on file with the City on the date hereof, subject to such changes not inconsistent with this resolution and applicable law that are approved by the Administrator -Treasurer of the City. 1.3 The Bonds shall have the maturities, interest rate provisions, shall be dated, numbered, and issued in such denominations, shall be subject to mandatory, optional and special redemptions and prepayment prior to maturity, shall be executed, sealed, and authenticated in such manner, shall be in such form, and shall have such other details and provisions as are prescribed in the Indenture. The form of the Bonds included in the Indenture is approved in substantially the form in the Indenture, subject to such changes not inconsistent with this resolution and applicable law, and subject to such changes that are approved by the Administrator -Treasurer. Without limiting the generality of the foregoing, the Administrator - Treasurer is authorized to approve the original aggregate principal amount of the Bonds to be issued under the terms of this resolution (subject to the maximum aggregate principal amount for all series authorized by this resolution), to establish the terms of redemption, the principal amounts subject to redemption, and the dates of redemption of the Bonds, and to approve other changes to the other terms of the Bonds which are deemed by the Administrator -Treasurer to be in the best interests of the City. The issuance and delivery of the Bonds shall be conclusive evidence that the Administrator -Treasurer has approved the terms and provisions of the Bonds in accordance with the authority granted by this resolution. The proceeds derived from the sale of the Bonds, and the earnings derived from the investment of such proceeds, shall be held, transferred, expended, and invested in accordance with determinations of the Administrator - Treasurer. 1.4 The Bonds shall be secured by the terms of the Indenture and shall be payable solely from Available Tax Increments (as defined in the Indenture) that are expressly pledged to the payment of the Bonds pursuant to the terms of the Indenture. 1912769v2 3 1.5 It is hereby found, determined and declared that the issuance and sale of the Bonds, the execution and delivery by the City of the Indenture and the Bond Purchase Agreement (the "City Documents"), and the performance of all covenants and agreements of the City contained in the City Documents, and of all other acts required under the Constitution and laws of the State of Minnesota to make the Bonds the valid and binding special obligations of the City enforceable in accordance with their respective terms, are authorized by applicable Minnesota law, including, without limitation, the Tax Increment Act and this Resolution. 1.6 Under the provisions of the Tax Increment Act, and as provided in the Indenture and under the terms of the Bonds, the Bonds are not to be payable from or chargeable against any funds other than the revenues pledged to the payment thereof; the City shall not be subject to any liability thereon other than from such revenues pledged thereto; no holder of any Bonds shall ever have the right to compel any exercise by the City of its taxing powers (other than as contemplated by the pledge of tax increment revenues under the terms of the Indenture) to pay the principal of, premium, if any, and interest on Bonds, or to enforce payment thereof against any property of the City other than the property expressly pledged thereto; the Bonds shall not constitute a charge, lien or encumbrance, legal or equitable, upon any property of the City other than the revenues expressly pledged thereto; the Bonds shall recite that the Bonds are issued without a pledge of the general or moral obligation of the City, and that the Bonds, including interest thereon, are payable solely from the revenues pledged to the payment thereof; and the Bonds shall not constitute a debt of the City within the meaning of any constitutional or statutory limitation of indebtedness. SECTION 2 DISCLOSURE DOCUMENTS AND CLOSING CERTIFICATES. 2.1 The preparation of an Official Statement in conjunction with the offer and sale of the Bonds is hereby authorized. When approved by the Administrator -Treasurer of the City, the Official Statement is authorized to be distributed in conjunction with the offer and sale of the Bonds. In order to provide for continuing disclosure with respect to the Bonds, the City Clerk may execute and deliver an agreement or certificate providing for continuing disclosure with respect to the Bonds. 2.2 Unless litigation shall have been commenced and be pending questioning the Bonds, the proceedings for approval of the Bonds, tax increment revenues generated or collected for payment of the Bonds, revenues pledged for payment of the Bonds, or the organization of the City, or incumbency of its officers, the City Clerk shall also execute and deliver a suitable certificate as to absence of material litigation, and the Administrator -Treasurer shall also execute and deliver a certificate as to payment for and delivery of the Bonds, and the signed approving legal opinion of Briggs and Morgan, P.A., as to the validity and enforceability of the Bonds and the tax-exempt status of interest on the Bonds. 2.3 The officers of the City, and other agents and employees of the City are hereby authorized and directed, individually and collectively, to furnish to the attorneys approving the Bonds, on behalf of the purchasers of the Bonds, certified copies of all proceedings and certifications as to facts as shown by the books and records of the City, and the right and authority of the City to issue the Bonds, and all such certified copies and certifications shall be deemed representations of fact on the part of the City. Such officers, employees, and agents of • • • 1912769v2 4 • • • the City are hereby authorized to execute and deliver, on behalf of the City, all other certificates, instruments, and other written documents that may be requested by bond counsel, the Underwriter, the Trustee, or other persons or entities in conjunction with the issuance of the Bonds and the expenditure of the proceeds of the Bonds. Without imposing any limitations on the scope of the preceding sentence, such officers and employees are specifically authorized to execute and deliver one or more UCC-1 financing statements, a certificate relating to federal tax matters including matters relating to arbitrage and arbitrage rebate, a receipt for the proceeds derived from the sale of the Bonds, an order to the Trustee, a general certificate of the City, and an Information Return for Tax -Exempt Governmental Obligations, Foul] 8038. SECTION 3 MISCELLANEOUS. 3.1 All agreements, covenants, and obligations of the City contained in this resolution and in the above -referenced documents shall be deemed to be the agreements, covenants, and obligations of the City to the full extent authorized or permitted by law, and all such agreements, covenants, and obligations shall be binding on the City and enforceable in accordance with their terms. No agreement, covenant, or obligation contained in this resolution or in the above - referenced documents shall be deemed to be an agreement, covenant, or obligation of any member of the City Council, or of any officer, employee, or agent of the City in that person's individual capacity. Neither the members of the City Council, nor any officer executing the Bonds shall be liable personally on the Bonds or be subject to any personal liability or accountability by reason of the issuance of the Bonds. 3.2 Nothing in this resolution or in the above -referenced documents is intended or shall be construed to confer upon any person (other than as provided in the Indenture, the Bonds, and the other agreements, instruments, and documents hereby approved) any right, remedy, or claim, legal or equitable, under and by reason of this resolution or any provision of this resolution. 3.3 If for any reason the officers, employees, or agents of the City authorized to execute certificates, instruments, or other written documents on behalf of the City shall for any reason cease to be an officer, employee, or agent of the City after the execution by such person of any certificate, instrument, or other written document, such fact shall not affect the validity or enforceability of such certificate, instrument, or other written document. If for any reason the officers, employees, or agents of the City authorized to execute certificates, instruments, or other written documents on behalf of the City shall be unavailable to execute such certificates, instruments, or other written documents for any reason, such certificates, instruments, or other written documents may be executed by a deputy or assistant to such officer, or by such other officer of the City as in the opinion of the City Attorney is authorized to sign such document. 3.4 The City shall not take any action or authorize any action to be taken in connection with the application or investment of the proceeds of the Bonds or any related activity which would cause the Bonds to be deemed to be "private activity bonds," within the meaning of Section 141 of the Internal Revenue Code of 1986, as amended (the "Code"). The City shall not take any action or authorize any action to be taken in connection with the application or investment of the proceeds of the Bonds or any related activity which would cause the Bonds to be deemed to be "arbitrage bonds," within the meaning of Section 148 of the Code. 1912769v2 5 Furthermore, the City shall take all such actions as may be required under the Code to ensure that interest on the Bonds is not and does not become includable in gross income for federal income tax purposes. 3.5 The authority to approve, execute, and deliver future amendments to the documents executed and delivered by the City in connection with the transactions contemplated hereby is hereby delegated to the City Clerk, subject to the following conditions: (a) such amendments do not require the consent of the holders of the Bonds or, if required, such consent has been obtained; (b) such amendments do not materially adversely affect the interests of the City as the issuer of the Bonds; (c) such amendments do not contravene or violate any policy of the City; (d) such amendments are acceptable in form and substance to the City Attorney, bond counsel or other counsel retained by the City to review such amendments; (e) the City has received, if necessary, an opinion of bond counsel to the effect that the amendments will not adversely affect the tax-exempt character or interest on the Bonds, if the Bonds are then tax- exempt obligations; and (f) such amendments do not materially prejudice the interests of the owners of the Bonds. The authorization hereby given shall be further construed as authorization for the execution and delivery of such certificates and related items as may be required to demonstrate compliance with the agreements being amended and the terms of this resolution. The execution of any instrument by the City Clerk shall be conclusive evidence of the approval of such instruments in accordance with the terms hereof. In the absence of the City Clerk, any instrument authorized by this paragraph to be executed and delivered by the City Clerk may be executed by such other officer of the City as in the opinion of the City Attorney is authorized to execute and deliver such document. • • • 1912769v2 6 1 • • • Passed and adopted by the city council of the City of Stillwater, Minnesota, this 20th day of June, 2006. Mayor ATTEST: City Clerk 1912769v2 7 STATE OF MINNESOTA COUNTY OF WASHINGTON CITY OF STILLWATER 1, the undersigned, being the duly qualified and acting City Clerk of the City of Stillwater, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council duly called and held on the date therein indicated, insofar as such minutes relate to the City's Tax Increment Revenue Bonds (The Lofts of Stillwater, Inc. Project), Series 2006. WITNESS my hand on June , 2006. City Clerk • • • 1912769v2 8 BOARD OF WATER COMMISSIONERS 204 North Third Street P.O. Box 242 Stillwater, MN 55082-0242 Phone: 651-439-6231 • FAX: 651-439-4061 April 25, 2006 Mayor Kimble and City Council 216 4th St N Stillwater MN 55082 Dear Mayor and Council, Jim O'Brien's term on the Board of Water Commissioners expires on June 30, 2006. He has expressed his willingness to again serve on the Board. It is the desire of the Board of Water Commissioner to ask for Mr. O'Brien's reappointment, as a member of the Board of Water Commissioner. Sincerely, Rom- ate,., Robert Benson Manager • Return to City of Stillwater, 216 N. 4th St., Stillwater, MN 55082. Date: CITY OF STILLWATER APPLICATION FOR APPOINTMENT TO ADVISORY BOARDS AND COMMISSIONS Name: 1f/169 5 6.4 8 �✓ Address: ?/ / Work Telephone: 1. How long have you lived in Stillwater? 23 Yrs/Mo. Which Ward 2. What Stillwater community activities haveyou been involved in? PoAr �v Tjo2, r y , ' 7,4 e-A9" 6 ex— c� pi facp / /i�tt X0ARp 3. Please describe any previous experience you have which is similar to serving on a volunteer advisory board/commission. C d Gam dR z Std 2e — 7---c/i/eR 64. /74 Lo 4. Do you have a preferred Board/Commission that you are interested in serving on? Yes L No If yes, fiII in name of Board/Commission: ge4g p KitT9rt 5. Would you consider an alternate appointment? Yes No If yes, which one? 6. Please describe any schedule conflicts with the regular meeting schedules for the board/commissions (i.e., routine travel, work schedules and the like). /vOybre 7. Why do you wish to be on a board/commission fr4 8. Please describe any other relevant information you would like us to know. ****Attach Additional Sheets, if necessary**** THIS INFORMATION WILL BE DISTRIBUTED TO COUNCIL AND IS CLASSIFIED AS PUBLIC DATA • • • EASEMENT AGREEMENT This Agreement is entered into this day of June, 2006 between SEASONS TIQUE, INC., a Minnesota corporation, and FREDERICK W. BRASS, as Trustee of the Frederick W. Brass Trust, u/a dated June 23, 1996 (collectively, "Grantor") and the CITY OF STILLWATER, Washington County, State of Minnesota (the "Grantee"). WHEREAS, the Grantor has allowed part of the property described in Exhibit "A" (the Property") to be used by the public as a walkway, and the parties are desirous of formalizing the public use and for that purpose make this Agreement. 1. Grantor agrees to allow temporary public pedestrian use of the Southerly 10 feet of the Property for pedestrian access between Main Street and Water Street. 2. Grantee agrees to terminate public pedestrian use upon 30 days written notice from Grantor. IN WITNESS WHEREOF, the above —named parties executed the foregoing instrument on the day of 2006. GRANTOR: SEASONS TIQUE, INC., a Minnesota corporation By: Its: GRANTEE: CITY OF STILLWATER Jay L. Kimble, Mayor Diane F. Ward, City Clerk STATE OF MINNESOTA ) ) ss COUNTY OF WASHINGTON ) The foregoing instrument was acknowledged before me this day of , 2006, by of SEASONS TIQUE, INC., a Minnesota corporation, Grantor. STATE OF MINNESOTA ) ss COUNTY OF WASHINGTON Notary Public The foregoing instrument was acknowledged before me this day of 2006, by Jay L. Kimble, Mayor and Diane F. Ward, Clerk, for the City of Stillwater. This instrument drafted by: David T. Magnuson (#66400) 333 North Main Street, Suite 202 Stillwater, MN 55082 651-439-9464 main 651-439-5641 fax Notary Public 2 • • LEGAL DESCRIPTION Lot 4, Block 28, the Original Town, now City of Stillwater. EXHIBIT "A" EASEMENT AGREEMENT This Agreement is entered into this day of June, 2006 by and between the CITY OF STILLWATER, Washington County, State of Minnesota (the "Grantor") and SEASONS TIQUE, INC., a Minnesota corporation, and FREDERICK W. BRASS, as Trustee of the Frederick W. Brass Trust, u/a dated June 23, 1996 (collectively, "Grantee"). WHEREAS, Grantor is the owner of South Water Street shown on the attached Exhibit "A" ("Grantor's Property"); and WHEREAS, Grantee owns property adjacent to Grantor's Property legally described on Exhibit B ("Grantee's Property") which contains buildings ("Encroaching Buildings") which encroach onto Grantor's Property ("Encroachment Area") as show on Exhibit A; and WHEREAS, the parties desire to enter into this Agreement to allow the encroachment into the Encroachment Area; NOW, THEREFORE, in consideration of One Dollar and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: 1. Grantor hereby grants Grantee an easement for encroachment purposes over the Encroachment Area. • 4 2. Grantee agrees that at such time as the Encroaching Buildings are substantially destroyed, Grantee shall rebuild the Encroaching Buildings so as not to encroach onto Grantor's Property. 3. This Agreement shall be for the benefit of Grantee, their heirs, assigns and successors in title and shall run with the title to the Grantor's and Grantee's Property. IN WITNESS WHEREOF, the above —named parties executed the foregoing instrument on the day of 2006. GRANTOR: SEASONS TIQUE, INC., a Minnesota corporation By: Its: GRANTEE: CITY OF STILLWATER Jay L. Kimble, Mayor Diane F. Ward, City Clerk STATE OF MINNESOTA ) ) ss COUNTY OF WASHINGTON ) The foregoing instrument was acknowledged before me this day of , 2006, by , of SEASONS TIQUE, INC., a Minnesota corporation, Grantor. Notary Public 2 • • • STATE OF MINNESOTA ) ) ss COUNTY OF WASHINGTON ) The foregoing instrument was acknowledged before me this day of 2006, by Jay L. Kimble, Mayor and Diane F. Ward, Clerk, for the City of Stillwater. This instrument drafted by: David T. Magnuson (#66400) 333 North Main Street, Suite 202 Stillwater, MN 55082 651-439-9464 main 651-439-5641 fax Notary Public LEGAL DESCRIPTION Lot 4, Block 28, the Original Town, now City of Stillwater. EXHIBIT "A" • • • • LEGAL DESCRIPTION Westerly .3 feet of platted Stimson's Alley, a/k/a Water Street, adjacent to the property. EXHIBIT "B" Summary of Proceedings Washington County Board of Commissioners June 13, 2006 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Myra Peterson, District 4; and Dick Stafford, District 5. Absent none. Board Chair Pulkrabek presided. Commissioners Reports — Comments — Questions The Commissioners reported on the following items: - Commissioner Peterson — reported that the Strawberry Festival in Cottage Grove will be held this weekend; the Metropolitan Transitway Development Board heard from a speaker who spoke about the MVST constitutional amendment; suggested that Bruce Howard, Metro Transit, present a survey that was done in 2005 and one that will be done this fall for a comparison as to ridership on the transit system, to the County Board; and reminded everyone to take care of noxious weeds, including a new weed that has been found in the county called wild parsnips; - Commissioner Hegberg — reported that he will be attending the Transportation Alliance meetings in Washington D.C. to request money for various road projects; he met with the City of Hugo to discuss the county's conservation easement proposal; and an update on a PERA benefit paid due to legislative action; - Commissioner Stafford — reported that he will be attending the finance committee of the Statewide Radio Board to discuss funding requests for metropolitan monies; the next cable show will address 800 MHz radio funding; and, the Board will soon discuss a resolution from the Resource Recovery Board asking Ramsey and Washington Counties to allow NRG to sell the plant in Newport. Community Services Approval of the following actions: Resolution No. 2006-082, decertification of adult foster care provider to provide services to a related person; Agreement with Twin Cities habitat for Humanity Community Housing Development Organization to acquire land, then build and sell 12 units of affordable housing to low-income individuals. County Attorney Approval to accept grant funding from the Minnesota Office of Justice Programs in the amount of $66,000 for the Victim/Witness Division for the period of July 1, 2006 through June 30, 2007. General Administration Approval of the following actions: Comments from Tim Cutting, Mendota Heights, Rose Zrust-Metzger, Cottage Grove, and Angela Eppler-Scheller, Cottage Grove regarding safety issues on County Road 19 and Bailey surrounding Saint Ambrose School and Church; - June 6, 2006 Board meeting minutes; - Amend Policy #1807, Electronic Sale of Surplus Supplies and Materials; Amend Policy #2503 Purchasing Cards Policy and Policy #2501, Payment of County Obligations; Resolution No. 2006-084 supporting the incorporation of New Scandia Township as a city; Commissioner Hegberg appointed voting delegate to the 2006 National Association of Counties Annual Conference; Board of Equalization to convene at 1:00 p.m. this afternoon; Board correspondence was received and placed on file. Information Technology Approval of the following actions: - Purchase iSeries security software (PowerLock Network Security & Security Audit Software) from PowerTech; - Resolution No. 2006-083, IBM host access transformation server (HATS) contract and an IBM master agreement. Recorder's Office Approval of contract with Total Software Solutions, Inc. for analysis and programming for an integrated receipting/escrow module that interfaces with the Tract Index System. Public Health and Environment Approval of a new position of a .50 FTE Public Health Nurse. Transportation and Physical Development Approval of the following actions: - Submit a request to the Minnesota Department of Administration to detach tax parcel No. 34.030.20.33.0015 from the City of Oak Park Heights to the City of Stillwater; - Progress report on the Manning Avenue (CSAH 15) Safety and Mobility Project; A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. • • • iwater B H H PLACE t.1F MiNNESB iA TO: Mayor & City Council FROM: Bill Turnblad, Community Development Director DATE: June 15, 2006 APPLICANT: David May REGARDING: Rooftop Venting, Mills on Main LOCATION: 350 Main Street North Mr. Dave May, developer of Stillwater Mills on Main, attended the April, May and June Heritage Preservation Commission (HPC) meetings to discuss rooftop venting. Over the course of those meetings, the developer and HPC worked on possible ways to mitigate the rooftop venting aesthetics. The HPC also accepted input from neighbors and interested residents on the issue. After considerable discussion over the course of the three months, the HPC eventually approved on a 7-0 vote the mitigation steps taken on the north wing of the building. These include: • Cutting down all venting to the absolute minimum height and separation allowed by Building Code • Treating and painting all venting with a light brown color • Painting the elevator penthouses with the same color Minutes of their discussions are attached. cc: David May April - June HPC minutes City of Stillwater Heritage Preservation Commission April 3, 2006 for access points, which Mr. Johnson added to his motion. Mr. Eastwood seconded the motion; motion passed unanimously. Case No. DR/06-18 Design review to replace an existing entry door at 102 S. Second St. (Gazette Building) in the CBD, Central Business District. John Harvey, Harvey Woodruff, LLC, applicant. John Harvey was present. Mr. Harvey explained his request to replace the existing door with an anodized aluminum door. In addition to safety issues, he said the existing door is very heavy and does not close properly. The transom would stay, he said. He said he is requesting to use metal because of the cost involved; also, he said metal weathers better. Mr. Tomten asked Mr. Harvey if he had looked at maintaining the profile of a wood -width door. Mr. Harvey said that, too, would require a custom-made door, and he suggested the door is not that visible to passers-by. Mr. Johnson and Mr. Nelson spoke in favor of the use of wood as being more historically correct. Mr. Johnson suggested that the existing door might be rehinged to address the safety issue. Mr. Harvey reiterated that it would cost $3,000 to install a new metal door versus $10,000 for a new wooden door. Mr. Eastwood asked if Mr. Harvey would consider using a wooden door if it is determined it is economically feasible. Mr. Harvey responded that he would not consider that option. Mr. Harvey, former owner of the Bourdaghs Building, also stated he took exception to several comments made during the discussion of Case No. DR/06-15; Mr. Harvey's position was duly noted for the record. Mr. Lieberman pointed out that the use of colored anodized aluminum is acceptable according to the downtown design guidelines. Mr. Eastwood, seconded by Mr. Peterson, moved to approve the plans to replace the building door with a bronze anodized aluminum door as submitted. Motion passed unanimously. Other items: Stillwater Mills on Main — Dave May, Four Star Land Development, was present. Mr. May acknowledged the concern regarding the roof vents, as discussed at the last meeting. He said the plumbing stacks can all be cut off 10-12" above the roof membrane when completed. He noted the rubber boot of the roof extends 9-10" to accommodate major rain events, so the plumbing vents, when cut, will extend only 2-3" above the boot. He said all the skylights, furnace vents and other roof vents were identified in the original drawings submitted to the City and said the developer is not asking for more then identified in those drawings. Mr. May also noted the developer was not given the opportunity to ventilate out the sides of the building, with the exception of the air conditioning units. And, he said the HPC's directive was to have no mechanicals on the roof. Mr. Harycki noted that the vents are visible not just from Second Street but can be seen from areas of the South Hill as well. Mr. Harycki said Council Members have been receiving many calls of concern about this issue, and he said screening/shrubbery, as proposed in a letter from Mr. May, is not enough to mitigate the concerns. Mr. May reiterated his statement that plumbing vents will not be the issue as they can be cut off. The problem, Mr. May said, is with the exhaust vents for fireplaces, dryers and bathrooms which must be 48" above the roof deck and 36" from • • 3 • • • City of Stillwater Heritage Preservation Commission April 3, 2006 fresh air returns. Mr. May said they are looking at a process of painting almost all of the vents to match the roof surface. Mr. Lieberman said he could not recall what the HPC originally approved and asked if it would make sense to hold a workshop on just this issue and at that workshop have all past records available so the Commission knows, if fact, what was approved. Mr. Harycki said the public wants to know what is going to be done about this issue. Mr. Johnson suggested that to quell some of the concern, the developer cut the plumbing vents short and paint them as soon as possible and see what comments are received — change the situation and show what might work, he suggested. Mr. Zahren asked about installing some type of screening over the entire roof. Mr. May said that creates a problem with roof point loads and ventilation issues. Mr. May said he would like to do as Mr. Johnson suggested, cut the public vents and paint, and see what input is received. Brian Larson, 2008 Hazel Court, offered comments. He said given the geography of the area, the roof should have been the design starting point, the primary design element. He suggested that either the developer knew what the roof would look like and felt it would be acceptable or had no idea of what it would look like. Mr. Larson also stated that the City should ask for more than landscaping and paint, and he noted that the more time that goes by, the more expensive any solution will be for the developer. Mr. Larson called for the developer to offer a real significant compromise and reduce the number of stacks, by consolidating the stacks or some venting through the sides of units. Mr. May pointed out that 2/3 of the building is dry walled and said he wasn't sure if the vents can be consolidated at this point. Mr. Larson asked that the developer investigate the possibility of consolidating/reducing vents to determine if it is feasible. Mr. Harycki noted this issue will be a Council Request Item at the April 4 Council meeting to let the public know what's going on. The public needs input, he said. Mr. Eastwood wondered if this issue had moved past the HPC and become more of a Council issue. Mr. Lieberman said the HPC has an obligation to push forward. If an impasse is reached, then the matter goes to the Council, he said. And Mr. Lieberman again said the HPC needs to see the record pertaining to the issue. Mr. Lieberman suggested holding a joint workshop with the Council and have the developer present three different concrete alternatives, with cost options, for mitigating the venting; Mr. Turnblad was asked to provide a record of the past actions for the Commission. Mr. May said he was not sure if he could get definitive costs should the workshop be scheduled within two weeks as was mentioned. It was agreed that the developer could proceed with cutting/painting/removing bags from a portion of the roof. Mr. Tomten pointed out that the Commission and others should not forget the height allowance. If the developer had been allowed to step the building up along Second Street, the structure could have been 35' higher than the existing building. Maybe the Commission paid too much attention to the view of the structure from Main Street, he said, but he pointed out that folks still have a view of the River from Pioneer Park, which is better than no view at all. 4 City of Stillwater Heritage Preservation Commission April 3, 2006 Regarding scheduling a joint workshop, it was decided that if the Council is amenable to such a joint meeting, the HPC will be available. Mr. Lieberman moved to refer the decision regarding the workshop to the Council and await its recommendation, with the issue to be on the HPC's May agenda for further discussion. Mr. Eastwood seconded the motion; motion passed unanimously. Mr. Eastwood, seconded by Mr. Johnson, moved to adjourn at 9 p.m. Respectfully submitted, Sharon Baker Recording Secretary • • 5 • • • City of Stillwater Heritage Preservation Commission May 1, 2006 Case No. DR/06-20 Design review of proposed construction of a free-standing grape arbor on second floor deck of Northern Vineyards Winery at 223 N. Main St. in the CBD, Central Business District. Robin Partch, applicant. The applicant was present. There was a question about the height. Mr. Partch said the arbor will be a bit below the roofline. Mr. Johnson said he was surprised that the applicant would introduce the public to the rear of the buildings due to dumpsters and other items being located outside. Mr. Johnson said he thought the dumpster was supposed to be screened and suggested this was an opportunity to clean up the rear elevation and make it more customer - friendly. Mr. Johnson moved approval, with the condition that the dumpster(s) be stored inside the building or located in a screened enclosure. Mr. Eastwood seconded the motion; motion passed unanimously. Case No. DR/06-21 Design review of proposed signage for Stillwater Medical Clinic at 1500 Curve Crest Blvd. in the BP -I, Business Park Industrial District. Dan Ginkel, applicant. Mr. Ginkel explained the intent is to replace the existing freestanding sign. The new sign will be somewhat larger but of similar construction to the existing signage; the new sign will be constructed using the same materials as the main building. It was noted that the proposed directional signs cannot include the name of the clinic. There was a question about landscaping around the sign. Mr. Ginkel noted that landscaping is not part of the signage package; a landscaping plan was submitted. Mr. Ginkel also noted there is no landscaping around the existing freestanding sign. Mr. Tomten moved approval with the condition that the name of the clinic be removed from the directional signs. Mr. Eastwood seconded the motion; motion passed unanimously. Other items: Mills on Main discussion: Representing the developers were Dave May and Scott England, architect. Mr. Lieberman began the discussion by noting this was not a public hearing and was not noticed as such. Mr. May provided photos of the northwest corner of the site, which showed where pipes had been painted and some had been cut down since the last discussion. Four different colors were used in painting the pipes -- black, two different shades of gray and a brown tone. The heating and air conditioning vents have been lowed, and all bathroom and dryer vents taken done to code 18" above the roof. He said plumbing stacks can be lowered when testing is complete. He said the horizontal pipes could be relocated and the one on the southeast corner may be shortened by about 4'. Mr. Harycki asked if there were any other alternatives. Mr. England said engineers have flatly denied any tent structure. Utilizing screening walls would be just as unappealing, he said, because so much screening would be required. Members questioned whether the developers/architects knew there would be this much "litter" on the roof and suggested that it was the developers/architects responsibility to anticipate that one of the most prominent features of the building would be the rooftop. Mr. England responded that with a flat roof, they knew penetrations would be needed but also knew they were not allowed to have rooftop equipment. Mr. England also noted that fireplace flues could be vented through the side walls, but that was not allowed by the City. Mr. Johnson suggested that if the HPC knew there would 4 City of Stillwater Heritage Preservation Commission May 1, 2006 be this amount of roof penetrations, there would have been some give and take in the design review process. Mr. Johnson also pointed out that piping can be consolidated — not every plumbing fixture needs to be vented through the roof. Mr. England responded that they did take measures to consolidate the piping where possible and noted that a roof plan, showing "hundreds of dots" indicating pipe locations, was submitted to the City. Mr. Johnson noted that one doesn't see roof penetrations at the old prison site development. Mr. Harycki said he was not ready to accept looking at pipes for 100 years. Mr. England said the developer had consolidated what venting it can and will cut the pipes to the lowest level allowable by code; beyond that, he said, the only thing that can be done is to camouflage the pipes. Mr. Lieberman opened the discussion to public comments. Del Blocher, 308 N. Second St., referred to the City Attorney's opinion that any pipes are a violation of the developers' agreement. He said painting is not the solution, but said a solution still needs to be practical. Deborah Asch, 320 N. Second, said she thought things could be done to landscape the building on Second Street and suggested that a professional landscaper be consulted for ideas. Ms. Asch said she would like to see the landscape plan at the next meeting. Mr. England said they did have a professional landscape architect and trees will be planted on Second and the boulevard in July or August. Mr. England also noted that the roof will be covered in snow half of the year. Barb LeTourine suggested utilizing a sculpture garden, using the rooftop as a canvas. Don Empson, 1206 N. Second St., suggested allocating $20,000-$30,000 for a design contest to mitigate the appearance and said he suspected a lot of creative solutions might be offered. In the absence of any solution, he suggested denying an occupancy permit. Sonja Larson, 2008 Hazel Court, said she was "sad" about the view. She said no amount of paint can hide the piping; paint will just make it look like a mistake. She called for doing something creative to mitigate the situation. Gayle Roettger, Main Street, called on the developers to accept responsibility for their actions. Mr. Peterson asked if there was an overhead photo available to provide a better idea of what might be done. Mr. Harycki said he liked the idea of a design competition, something more than painting. Mr. Zahren pointed out that the project has actually improved the view from Second Street — before, the view consisted of buildings and scrub trees. Mr. Zahren also noted that when he went to look at the painting and cutting that had been done on a portion of the roof, he only noticed three colors — he didn't see the browns. Mr. Lieberman suggested tabling any action until the completion of the cutting and painting. Mr. Johnson moved to take no action until all the pipes are cut and painted whatever color the developer feels is best, while at the same time encouraging the developer to look at other creative solutions. Mr. Peterson seconded the motion; motion passed unanimously. HPC members will meet at the site prior to the June meeting if the cutting/painting is complete by that time. 5 • • • City of Stillwater Heritage Preservation Commission May 1, 2006 There was discussion of the color of the siding/trim and garage doors. Mr. England provided samples of the preferred colors and how the colors would appear when they abut. Mr. Johnson asked about the suggested use of sage green. Mr. England said there was a concern about the psychological effects of the use of green and said herring gray was the preferred color. Mr. Johnson asked how the colors relate to the masonry and said the colors should represent the architecture of the building, rather than bringing in yellow/bright white, which are more contemporary colors. Mr. Tomten asked if it would be possible to get photo renditions of the different colors. Mr. Tomten also asked if color variations had been considered to break up the back of the building. Mr. England pointed out that photo renditions are not entirely accurate; Mr. Tomten said it was understood that the color elevations would not be totally accurate. Mr. England said approval of the colors is critical at this point. He asked if it would be possible to get approval within the week if he provided color elevations to members. Mr. Johnson moved to have Mr. England circulate PDFs of color elevations to members, with members to respond with their comments to Mr. Turnblad within four days. Mr. Peterson seconded the motion; motion passed unanimously. Meeting was adjourned at 10:35 p.m. Respectfully submitted, Sharon Baker Recording Secretary 6 Washington County • • • Department of Transportation and Physical Development Survey and Land Management Donald J. Theisen, P.E. Director / County Engineer Michael J. Welling, PLS County Surveyor NOTICE OF NEIGHBORHOOD PUBLIC INFORMATION MEETING Washington County will hold a Neighborhood Public Information Meeting on Monday, June 12, 2006 from 6:30 p.m. to 7:30 p.m. in the County Board Room located at the Washington County Government Center, 14949 62nd Street North, Stillwater, Minnesota. The purpose of the meeting is to present a plan for a proposed 263 stall parking lot to be located south of the existing Government Center campus. Copies of the plan will be available for review at the meeting. Comments on the plan are welcome. If you have any questions, please call Ted Schoenecker, Traffic Engineer, at 651- 430-4319 or Ann Pung-Terwedo, Senior Planner, at 651-430-6715. Please refer to map on the reverse side of this notice. Government Center • 14949 62nd Street North — P.O. Box 6, Stillwater, Minnesota 55082-0006 Phone: 651-430-6875 • Fax: 651-430-6888 • TTY: 651-430-6246 www.co.washington.mn.us Equal Employment Opportunity / Affirmative Action water. • THE BIRTHPLACE OF MINNESOTA June 16, 2006 Nick Chaves, Asst. Public Works Supt. and Public Works Staff Dear Nick and Public Works Staff: I want to take this opportunity to extend a sincere "Thank you" to you and your staff for the assistance your Department provided during the City Hall's 2-phased carpet installation during the weeks of May 29 and June 12. Given that this is your Department's busiest time of year, compounded by the preparations for the Grand Opening of Teddy Bear Park this week, I want you to know how much we appreciate your Department's help and spirit of cooperation. This project could not have been done without all of your help. Thanks again and keep up the good work! Sincerely, 410d4, Larry D. Hnsen City Administrator Cc: City Council • • CITY HALL: 216 NORTH FOURTH STREET • STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 • WEBSITE: www.ci.stillwater.mn.us STILLWATER PUI3LIC LIBRARY 223 N. Lourtk 5t. Stillwater MN 55082-9-806 65 3.459.1675 LAX 651.4)9-001 2 Board of Trustees Meeting Agenda Tuesday, June 13, 2006, 7:00 P.M. 1. Call to Order & Introductions 2. Adoption of the Agenda 3. Communications and Public Commentary 4. Consent Calendar A. Adoption of Minutes+ B. Payment of Bills C. Monthly Activity Report* D. Other Activity Reports* E. Web Site Usage Report F. Director and Other Staff Reports+ G. Financial Report — May 2006+ H. Policy Review — No policy this month 5. Building Expansion A. Progress Report 6. Fundraising Campaign A. Campaign Events Golf Tournament Sneak Preview Gala C. Report of Other Progress to Date D. Board Fundraising Targets & Pledges E. Library Foundation F. Wish Book Index A+ I A I I 7. Library Address Change I 8. Operational Policies: Board Work Groups I Hours, Personnel, Volunteers — Hickey, Weber, & Blocher I Coffee Shop: Report — Huelsmann, Rice, Weber, & Bertalmio A Meeting Room & Terrace Policies: Set Meeting — Fredell, Rice, Sandstrom, I & Bertalmio Gallery Policies: Set Meeting — Huelsmann, Ranum, Tipple, & Bertalmio I 9. Board Vacancies D 10. Authorization to Sell Library Equipment A 11. Release of Capital A+ 12. 2007 Budget Request D 10. Other 11. Adjournment If you are unable to attend this meeting, please leave a message for Ann (ext. 17) before 5 P.M. on Monday, June 12, 2006. A=Action Item I=Information Item D=Discussion Item += Document in Packet *= Document to be Distributed at Meeting #=Document Previously Distributed STILLWATER PUBLIC LIBRARY 223 N. FOURTH ST. STILLWATER, MN 55082-4806 651439-1675 FAX 651 439-0012 Board of Trustees Meeting Minutes Tuesday, May 9, 2006 Present: Bill Fredell, Bill Hickey, Ruth Ranum, ML Rice, Julia Sandstrom, Brian Simonet, Andrea Tipple, Mary Weber Absent: Dick Huelsmann Staff Present: Lynne Bertalmio 1. Call to Order President Hickey called the meeting to order at 7:10 pm in the temporary library facility at Valley Ridge Mall, 1305 Frontage Road West. 2. Adoption of the Agenda The agenda was adopted. Ranum/Weber 3. Communications and Public Commentary Updates from Director Bertalmio regarding construction on the north side of the library. 4. Consent Calendar The Consent Calendar was approved including payment of bills in the amount of $1,390,250.72 with $1,341,683.10 of that for construction. Rice/Weber 5. Building Expansion A. Progress Report President Hickey reported on progress, including a meeting with the City Council. Progress on construction is going well. B. Board Tour The Board toured the library construction prior to this meeting. Many favorable comments were shared. 6. Fundraising Campaign A. Campaign Events Golf Tournament Trustee Simonet and event co-chair Ann Wolff updated on the 2006 golf Tournament set for Monday, June 19th. The co-chairs assigned trustees fund raising contacts for the event. Sneak Preview Gala No report. B. Report of Other Progress to Date Update on proposals authorized at the February meeting. No results at this time. C. Board Fundraising Targets Board members are reminded of their own pledges and to keep encouraging the contacts that have been identified. D. Stillwater Library Foundation This is being worked on. E. Wish Book The "wish book" for furnishings being put together by the Friends @ Stillwater Public Library is almost ready. 7. Library Address Change After discussion, the following motion was approved. Given that the main entrance to the library and all customer services are located on 3rd Street, the Board formally directs a return to our original and historical address of 224 N. Third Street. Rice/Weber • • • • • • 8. Operational Policies: Board Work Groups Hours, Personnel, Volunteers Mary Weber, Bill Hickey, & Carolyn Blocher Coffee Shop Dick Huelsmann, ML Rice, Mary Weber, & Lynn Bertalmio Meeting Room and Terrace Policies Bill Fredell, Julia Sandstrom, ML Rice, & Lynn Bertalmio Gallery policies Andrea Tipple, Ruth Ranum, Dick Huelsmann, & Lynn Bertalmio 9. Board Vacancy Director Bertalmio announced that Trustee Mary Weber is moving from Stillwater in late summer. Board members were requested to be thinking of potential Library Board candidates. 10. Other 11. Adjournment The meeting adjourned at 9:00. June 8, 2006 STILLWATER TOWN BOARD MEETING Town Hall 7:00 P.M. PRESENT: Chairperson Linda Countryman, Supervisors Sheila -Marie Untiedt, Jim Hiniker, David Johnson and Jim Doriott. Also, Treasurer Gloria Sell, Attorney Soren Mattick, Engineer Paul Pearson, Planner Dick Thompson, Chief Of Police Steve Nelson and Robert Ranalla Jr. 1. AGENDA - M/S/P Johnson/Hiniker moved to adopt the agenda as amended. (5 ayes) 2. MINUTES - M/S/P Hiniker/Doriott moved to approve the 5/25/06 town board meeting minutes as written. (5 ayes) 3. TREASURER - a. Report was given. b. Claims were reviewed and checks #17743 - #17765 were approved for payment. c. No outstanding escrow fees have been received in the past few weeks. 4. RANALLA TRAIL ISSUE - Robert Ranalla Jr. is concerned about the lack of trees to screen the view of the proposed trail from his newly purchased lot in Otchipwe Prairie Subdivision. After lengthy discussion supervisor Jim Doriott suggested that he and Robert make an onsite visit. 5. ATTORNEY - a. A $2,000.00 consulting fee was received from Bart Montanari. b. M/S/P Johnson/Untiedt moved that the attorney and engineer are authorized to pursue utilization of a part of the Otchipwe Trails letter of credit for the road paving project. (5 ayes) c. The attorney will send a diagram to the Loes showing the end caps that must be removed. 6. CHIEF OF POLICE REPORT - a. Updated confidential township directories were handed out. b. Dangerous dog ordinance needs to be updated. The attorney will draft an ordinance for review. c. Non -motorized boat signs for South Twin Lake are still needed. The Police Chief will contact the city of Stillwater for a status report. d. M/S/P Johnson/Hiniker moved to approve the renewal of Brian and Deborah O'Crowley's residential kennel license for the 2006-2008 dog license period. (5 ayes) e. New Ordinance books were requested for the Police Chief and the Attorney. f. Deputy Mark Caroon from the Washington County Sheriff's Office was present fce questions. 7. PLANNER - a. Accessory Building Public Hearing - A hearing for accessory buildings will be held Stillwater Town Board Meeting - 6/8/06 Page Two " at the planning commission meeting at 7:00 p.m. on July 6. The town board will receive it on July 13. b. Horse Issue - A resident who keeps five horses on five acres will be invited to the next meeting to discuss the situation. (In future this subject regarding horses in general will be put on the internet.) c. Buchman Variance Issue - Mr. Buchman will be invited to attend the next town board meeting to discuss escrow issues. d. Nextel/Sprint C.U.P. - M/S/P Untiedt/Hiniker (5 ayes) moved that the planners recommend approval of the amendment to the conditional use permit to increase the number of allowed antennas from 15 to 18, which is consistent with ordinance provisions encouraging "co -location" of antennas, as opposed to creation of a new tower. Conditions are as follows: 1. That the three additional antennas be the same in terms of size, style, and color as the existing flat -panel antennas on the tower. 2. That dead or dying trees and shrubs are replaced. 3. That existing conditions listed above (#1 and #3-9) from the existing C.U.P. remain in effect. 4. That all fees are paid. 8. ENGINEER - a. Otchipwe Trails - The engineer expressed that patch work on township roads will •start on June 12 to be completed by June 23. b. Seal Coat Bid, Etc. - The engineer suggests that seal coating wait for a year and then look at bids again. c. Jim Hiniker alerted the engineer to pot holes on the Stillwater Township part of Stonebridge Trail. They tend to need fixing quite often. d. The engineer will study any other township roadway system needs for the 2007 budget. e. Howard Mowing Situation - Mr. Howard was present to ask about the township policy for mowing easements. The engineer will talk to Mike Raleigh. f. Lepinski Run -Off - The engineer stated that Mr. Lepinski has completed what was asked of him regarding run-off from his property. g. Quail Avenue - No news yet regarding the speed study. 9. CARMAR - The attorney was asked to review a new petition for including the Marine WMO into the watershed. The county is helping with this. 10. PARK - M/S/P Untiedt/Hiniker moved to authorize up to $2,400.00 for additional playground material and installation. (5 ayes) 11. ADJOURNMENT - Meeting adjourned at 11:00 p.m. "perk Chairperson Approved Diane Ward From: Pat Raddatz [Pat.Raddatz@co.washington.mn.us] Sent: Thursday, June 08, 2006 11:45 AM To: Pat Raddatz Subject: Washington County Board Agenda - 6/13/06 Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County Board Agenda ***Please Note Change in Time*** June 13, 2006 * 10:30 a.m. 1. 10:30 - Roll Call Pledge of Allegiance 2. 10:30 - Comments from the Public i Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. 3. 10:40 - Consent Calendar 4. 10:40 - Community Services * Dan Papin, Director Twin Cities Habitat for Humanity Community Housing Development Organization Agreement 5. 10:45 - Transportation and Physical Development * Don Theisen, Director Progress Report on Manning Avenue (CSAH 15) Safety and Mobility Project 6. 11:15 - General Administration * Jim Schug, County Administrator 2 Resolution of Support for New Scandia Township's Petition to Incorporate as a City 7. 11:25 - Commissioner Reports * Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 8. Board Correspondence 9. 11:45 - Adjourn 1:00 to 4:00 - Board of Equalization *********************************************************************************** Reminder: No Board Meeting on July 4, 2006 - Holiday Meeting Notices June 12 - Law Library 7:30 a.m., Washington County Government Center 3 June 13 - Mental Health Advisory Council 4:00 p.m June 14 - Metropolitan Emergency Services Board Paul June 14 * MELSA 12:00 p.m., 1619 Dayton Avenue * St. Paul June 14 * MICA 2:00 p.m., 161 St. Anthony Avenue * St. Paul ., Washington County Government Center 10:30 a.m., 2099 University Avenue West * St. June 15 - Parks and Open Space Commission 7:00 p.m., Washington County Government Center *********************************************************************************** Washington County Board of Commissioners Consent Calendar * June 13, 2006 Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for •iscussion and/or separate action. The following items are presented for Board approval/adoption: Administration 4 A. Approval of the June 6, 2006 Board meeting minutes. B. Approval to amend Policy #1807, Electronic Sale of Surplus Supplies and Materials. C. Approval to amend Purchasing Cards Policy #2503 and Payment of County Obligations Policy # 2501. Community Services D. Approval of resolution, decertify Community Services Case #2204 to provide adult foster care services to a related person. County Attorney E. Approval to accept grant funding from the Minnesota Office of Justice Programs in the amount of $66,000 for the Victim/Witness Division for the period of July 1, 2006 through June 30, 2007. Human Resources F. Approval of a new position of Public Health Nurse (.50 FTE) in the Department of Public Health and Environment. 5 Information Technology G. Approval to purchase iSeries security software (PowerLock Network Security & Security Audit software) from PowerTech. Recorder's Office H. Approval of contract with Total Software Solutions, Inc. for analysis and programming for an integrated receipting/escrow module that interfaces with the Tract Index System. Transportation and Physical Development I. Approval to submit a request to the Minnesota Department of Administration to detach tax parcel No. 34.030.20.33.0015 from the City of Oak Park Heights to the City of Stillwater. Pat Raddatz, Administrative Assistant Washington County Phone: (651) 430-6014 6 • • • Summary of Proceedings Washington County Board of Commissioners June 6, 2006 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; and Dick Stafford, District 5. Commissioner Myra Peterson, District 4, absent. Board Chair Pulkrabek presided. Assessment, Taxpayer Services and Elections Approval of temporary on -sale 3.2 malt liquor license for the Greeder-Hinds-Comfort Post 323 for August 2, 3, 4, 5, and 6, 2006 at the Washington County Fairgrounds in Baytown Township. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: - Commissioner Hegberg: Meeting held in Hugo to discuss the county's proposal for conservation easements and open space; and he asked staff to look at a proposed development at the intersection of 120 and 61 to make sure they are designing it properly; - Commissioner Stafford reported that he spoke to Commissioners from AMC District IX on the 800 MHz radio system. Community Services Approval of the following actions: - Reappoint Mary Kay Kernan, Afton, and Mary Nelson, Stillwater, to the Child Protection Citizen Review Panel, to third terms expiring June 30, 2008; - Director of Community Services authorized to sign all agreements with family foster care providers; Resolution No. 2006-078, Community Development Block Grant cooperation agreement with the City of Dellwood. General Administration Approval of the following actions: - May 16 and 23, 2006 Board meeting minutes; - .5 Administrative Specialist position in the Department of Administration; - 2006 State Legislative update presented by the Metropolitan Inter -County Association; 2006 State Legislative update presented by the county lobbyist on items of county interest; - Lake Elmo Park had approximately 19,000 visitors over Memorial Day Weekend; - Groundbreaking ceremony for the North Service Center/Library to be held this afternoon at 1:00 p.m. in Forest Lake; Consensus between the four jurisdictions in the Marine Water Management Organization to move forward with dissolving the joint powers WMO and incorporate that land into the Carnelian -Marine Watershed District; Board correspondence was received and placed on file. Human Resources Approval to amend the Respectful Workplace Policy #5008 and Paid Time Off/Vacation Donation Policy #5026. Information Technology Approval to sell computer parts to TSG Server and Storage. Library Approval to amend the Washington County Library Board bylaws. Transportation and Physical Development Approval of the following actions: Resolution No. 2006-079, quit claim remainder of property as part of the re -alignment of CSAH 8; Resolution No. 2006-080, multiple contract award of bids for the sale of buildings on county land within the Big Marine Park Reserve; Contract with Arnt Construction for mining, screening, and crushing gravel in county gravel pit; Resolution No. 2006-081, acceptance of a fishing pier grant for the Cottage Grove Ravine Regional Park; Demolition of the J.A.R. Bridge in St. Paul Park to begin feasibility study and environmental work late summer with plans for it to be removed in 2007. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62" a Street N., Stillwater, Minnesota. • • • Diane Ward rom: Pat Raddatz [Pat.Raddatz@co.washington.mn.usj ent: Thursday, June 15, 2006 11:54 AM To: Pat Raddatz Subject: Washington County Board Agenda - 6/20/06 Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County Board Agenda June 20, 2006 * 9:00 a.m. 1. 9:00 - RoII Call Pledge of Allegiance 2. 9:00 - Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of 1 • Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. 3. 9:10 - Consent Calendar 4. 9:10 - General Administration * Jim Schug, County Administrator Resolution of Support for the Child Support Protection Act of 2006 5. 9:20 - Commissioner Reports * Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee ctivities, make comments on matters of interest and information, or raise questions to the staff. This \Fiction is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 6. Board Correspondence 2 7. 9:30 - Adjourn 8. 9:30 to 10:15 - Board Workshop with Transportation and Physical Development Update on Construction Management Method Used for Delivering County Service Center Projects and Discussion on Delivery Method for Campus 2025 Project 9. 10:30 - Board of Equalization (Continued from June 13, 2006) *********************************************************************************** Reminder: No Board Meeting on July 4, 2006 - Holiday Meeting Notices June 20 - Housing & Redevelopment Authority 3:30 p.m., 1584 Hadley Avenue North * Oakdale June 21 - Workforce Investment Board 8:30 a.m., 2150 Radio Drive * Woodbury June 21 - Plat Commission 9:30 a.m., Washington County Government Center 3 June 21 - Metro Transportation Advisory Board 1:30 p.m., 390 Robert Street North * St. Paul June 22 - Community Corrections Advisory Board 7:30 a.m., Washington County Government Center *********************************************************************************** Washington County Board of Commissioners Consent Calendar * June 20, 2006 Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. The following items are presented for Board approval/adoption: Assessment, Taxpayer Services and Elections A. Approval to award contract to Graphic Design to print and deliver ballots for the 2006 primary and general elections. B. Approval of resolution, application for exempt permit of Minnesota Lawful Gambling from the • Carpenter St. Croix Valley Nature Center. Public Health and Environment 4 C. Approval of resolution to submit a grant proposal and authorization to enter into an agreement with the Office of Traffic Safety in the Minnesota Department of Public Safety for the "Safe Communities Coalition" project. • D. Approval of amendment to the Public Health Emergency Preparedness and Response to Bioterrorism project agreement with the Minnesota Department of Health and authorization for the County Board Chair and County Administrator to enter into the agreement. E. Approval for the county to accept a Natural Resource Block Grant funding in the amount of $62,473 from the Minnesota Board of Water and Soil Resources for 2006. F. Approval to authorize the Board Chair and County Administrator to execute a recycling grant agreement with the City of Lake Elmo for distribution of curbside recycling funds. Transportation and Physical Development G. Approval of site improvement performance agreement and Conditional Use Permit between Washington County and the City of Forest lake for the North Service Center site. Pat Raddatz, Administrative Assistant • Washington County Phone: (651) 430-6014 e-mail: pat.raddatz@co.washington.mn.us 5 6