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HomeMy WebLinkAbout2006-04-04 CC Packet . AGENDA CITY OF STILLWATER CITY COUNCIL MEETING NO. 06-07 Council Chambers, 216 North Fourth Street April 4, 2006 REGULAR MEETING RECESSED MEETING 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Certificate of Appreciation to Sheila McNamara, Community D 2. Library Update 3. Discussion on Spring Art Fair - Dave Eckberg 4. Possible approval of Special Event - Rotary - Bob Safe 5. Bob Kauffmann - Stillwater Hockey Association STAFF REPORTS 1. Police Chief 2. Fire Chief 3. City Clerk 4. Director of Admin 7. City Attorney 8. Finance Director 9. City Administrator AALL TO ORDER .OLL CALL APPROVAL OF MINUTES - Possible appro meeting minutes of March 21, 2006 PETITIONS, INDIVIDUALS, DELEGAT 1. Proclamation: Valley Reads W 2. Presentation of Plaque to s, City Engineer/Public Works Director OPEN FORUM The Open Forum is a portio the meeting agenda. The to staff regarding investig il meeting to address Council on subjects which are not a part of take action or reply at the time of the statement or may give direction concerns expressed. CONSENT AGENDA* 1. Resolution , directing payment of bills 2. Resolutio . proval of License to Use Real Property (Lily Lake Ice Arena) between the City and Was for Household Hazardous Waste Day on May 20,2006 3. Resol approving transfer of ownership of the wine with strong beer liquor license to T3, Ltd, Table 4. Reso 06-68, approving infill application fee 5. Resolutl 06-69, approval of fall colors fine art and jazz festival contract 6. Resolution 006-70, accepting proposal from Johnson Controls regarding the Lowell Park Restrooms 7. Resolution 2006-71, approval of Dock Permit for St. Croix Boat & Packet ... 8. Resolution 2006-72, appointment of Shawn Sanders as Interim City Engineer/Public Works Director 9. Resolution 2006-73, approving application for Flood Damage Reduction Grant Assistance Program 10. Resolution 2006-74, approving concept and enter contract between Washington Conservation District and members of the Washington County Water Consortium for the Shared Water Resource Education Program. 11. Resolution 2006-75, Resolution Directing The City Staff To Prepare And Execute A Nomination Form For the City Council's Nomination Of The Honorable Jay L. Kimblefor The League Of Minnesota Cities' CC Ludwig Award . PUBLIC HEARINGS UNFINISHED BUSINESS 1. Possible approval of 2nd reading of Ordinance No. 968, an ordinance amending the Stillwater Code, Chapter 31-1, Subd. 5 S 2, entitled Zoning Maps and Boundaries by amending" ning Map of the City" to rezone property within the Agricultural Preservation District (AP) to Cott ial District (CR). * All items listed under the consent agenda enacted by one motion. There will be citizen so requests, in which event, t separately. . NEW BUSINESS 1. Possible approval of 1 st reading of Ordinance relating to Case No. ZA create a Height Overlay for the Central Business District 2. Presentation of Engineering/Public Works Annual Report 3. Possible approval of Lily Lake Water Quality monitoring (Resoluti 4. McKusick Lake Water Quality Management Options (Resoluti 5. Possible authorization to apply for HA VA (Help Americ PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDAT COMMUNICA TIONS/REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT . red to be routine by the City Council and will be Iscussion on these items unless a Council Member or e removed from the consent agenda and considered . 2 b f ~-t<.. c:>~ . AGENDA CITY OF STILLWATER CITY COUNCIL MEETING NO. 06-07 Council Chambers, 216 North Fourth Street April 4, 2006 REGULAR MEETING RECESSED MEETING 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Certificate of Appreciation to Sheila McNamara, Community Development Department Secretary 2. Library Update 3. Discussion on Spring Art Fair - Dave Eckberg 4. Possible approval of Special Event - Rotary - Bob Safe 5. Bob Kauffmann - Stillwater Hockey Association STAFF REPORTS 1. Police Chief 2. Fire Chief 3. City Clerk 4. Director of Admin 5. Community Dev. Director 6. City Engineer/PWD 7. City Attorney 8. Finance Director 9. City Administrator 7:00 P.M. AGENDA .ALL TO ORDER OLL CALL APPROVAL OF MINUTES - Possible approval of regular meeting minutes of March 21,2006 PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. Proclamation: Valley Reads Weeks OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. CONSENT AGENDA* 1. Resolution 2006-65, directing payment of bills 2. Resolution 2006-66, Approval of License to Use Real Property (Lily Lake Ice Arena) between the City and Washington County for Household Hazardous Waste Day on May 20, 2006 3. Resolution 2006-67, approving transfer of ownership of the wine with strong beer liquor license to T3, Ltd, DBA: Tasteful Table 4. Resolution 2006-68, approving infill application fee 5. Resolution 2006-69, approval of fall colors fine art and jazz festival contract 6. Resolution 2006-70, accepting proposal from Johnson Controls regarding the Lowell Park Restrooms 7. Resolution 2006-71, approval of Dock Permit for St. Croix Boat & Packet 8. Resolution 2006-72, appointment of Shawn Sanders as Interim City Engineer/Public Works Director . 9. Resolution 2006-73, approving application for Flood Damage Reduction Grant Assistance Program 10. Resolution 2006-74, approving concept and enter contract between Washington Conservation District and members of the Washington County Water Consortium for the Shared Water Resource Education Program. PUBLIC HEARINGS UNFINISHED BUSINESS 1. Possible approval of 2nd reading of Ordinance No. 968, an ordinance amending the Stillwater Code, Chapter 31-1, Subd. 5 S 2, entitled Zoning Maps and Boundaries by amending "The Zoning Map of the City" to rezone property within the Agricultural Preservation District (AP) to Cottage Residential Distric. (CR). NEW BUSINESS 1. Possible approval of 1st reading of Ordinance relating to Case No. ZAT/06-03, Zoning Amendment to create a Height Overlay for the Central Business District 2. Presentation of Engineering/Public Works Annual Report 3. Possible approval of Lily Lake Water Quality monitoring (Resolution) 4. McKusick Lake Water Quality Management Options (Resolution) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICA TIONS/REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. . . 2 .. ",' . Memorandum City of Stillwater Community Development Department To: From: Mayor and City Council Bill Turnblad, Community Development Directo~ Date: March 31, 2006 Re: Proposed Special Event at Lily Lake Park Rotary Chicken Barbeque BACKGROUND The Stillwater Noon Rotary Club is proposing to develop an annual fund raising event to benefit the City of Stillwater. The goal is to raise $50,000 for equipment at Munkelwitz Park. Each year 50% of the profit would go toward the Munkelwitz Park project and 50% would go toward an ongoing project they sponsor in Africa. . SUMMARY OF PROPOSAL The proposed event would be a chicken barbeque similar to the annual event held in Winthrop, Minnesota. The venue for the event would be Lily Lake Park and this year it would be held on Sunday, August 20th. A summary of the event is: . . $7.00 meal ofbarbequed chicken, chips, potato salad. Pop, water and beer would also be sold. The pop and water would be sold from the concession stand, and beer from a beer wagon that would be located next to the concession stand. . The Rotary Club hopes to sell 4,500 meals this year. . The Lily Lake Park area would work well for the event, since it is already contained with permanent fencing (see attached air photo). . Event organizers would begin cooking chicken on grills set up behind the Lily Lake Park building (see attached air photo) at 9 am. The area currently is the site of a wood chip pile and scrap metal. Both the wood chip pile and scrap metal could be moved for the event. The area is not paved, so the charcoal for the grilling would be placed directly on the ground and contained with concrete blocks (see attached photos). . Meals will be ready for sale at noon, 3 pm and 6 pm. . Inflatable play areas would be provided for the children. These could be set up on the outfield area near the concession stand (which has electricity available). . A three piece band would provide music from the 1940s and the 1950s. ... Page 2 Rotary event .'. · Bathroom facilities would include both the concession stand restrooms and portable toilets. · 70 parking spaces would be provided on site and additional parking is possible on the street and in the satellite parking lot south of the playground equipment. . To facilitate the event, the Rotary Club has asked the City to provide the following: 1. Portable toilets: it is estimated by vendors of the toilets that about 8-10 portable toilets would be required, since beer is being served. At $80 each the cost to the City would be $640 to $800. 2. Traffic cones to separate the parking and picnic table areas. 3. Provide and transport picnic tables to and from the event. 4. A police officer and perhaps a firefighter. 5. Clean up ofthe area south of the Lily Lake Park building so the Rotarians can place their barbeque pit there. 6. A band stand for the three piece band. 7. A temporary permit to serve alcohol. RECOMMENDATION Parks and Recreation Board The Parks Board found use of Lily Lake Park as a venue for . the event to be acceptable. Staff Since no other events are scheduled for August 20th at Lily Lake Park, staff recommends approval of the use of park for the event. Whether the list of seven items requested by the Rotary Club is approved as a whole or in part is a policy matter that the City Council should discuss. cc: Bob Safe Attachments: Site plan Application for Special Event e . Asa. •'tee--. �';�—�,,.•r ti' .. i 1111 .IlT.Pla(:1 Dr ....Hfllllll 216 N. 4th Street Stillwater, MN 550B2 Telephone: 651.430.BBOO Fax: 651.430.BB09 DL:l ~ " '")t I. JO t>{~,' . APPLICATION FOR SPECIAL EVENT All items on application MUST be completed and received by the City 45 days prior to proposed event Incomplete applications will not be processed {l,'~J. oS: Submittal Date: APPLICANT INFORMA TlON Email Address: Organization 5y-d/ H/cLf -e{' fk.t-a~ i6 crJ b 5 Cf.., r~ 3as-- dr-tLty 51:. c5'c>. 5ff~ilwa-ftv State ~ Type of Organization Non-Profit V-- For-Profit Contact Person Address City Zip 6::0 K" ~ Daytime Phone /;0/- J.fJCl-o.3 fl.~ Alternate Number &5/- Jj,3.!) - ItJ 3 'f EVENT INFORM A TION (Special Events involving the use of City Property may require Park Board or Parking Commission Review. Events on Private Property may require Planning Commission review) Date(s) of Event 7/-R-&:>(., Hours of Event S-t~ ~;~cA.mr - /td.' dd ,-'171 (Special Events con cted after 10:00 p.m., requIre . Council approval of a variance to the noise ordinance) If Lowell Park is to be used: North Lowell Park or outh Lowell Park (Circle ic one or both) ~~, J.tH., JI//lw",fu /?. 1'7 1/-50dCJ 7 Type of Event Estimated number of people to attend -- Following Information must be supplied (Put a check next to items pertaining to your event. If not applicable - Please put NIA in the space) Selling Alcohol Permit to Consume V Temporary Liquor Licenses are ONLY available to non-profit organizations - $25.00 per day V (for the consumption of beer, wine, wine coolers, and hard liquor on public property (parks) . $35.00 fee) Site Map (required) _ (attach to application) Impact on Parking (required) Describe: . (CONTINUE ON BACK) " Special Sign age ~-i/ Dese""., U'J ~t-: vY1 o (l -eA/ vd;; . letter of Approval by Property Owner if on Private Property (attach to application) Tents or Membrane Structures Cooking Operations Water Activities (River/lakes) Size Propane IJit River lake Name: location Deep fat frying Exiting Points Other J.-- EMS Needs Open Flame or Burning Operations Fireworks Street Closure EMT Standby V- i-- Ambulance Standby Fire Department Standby Describe Police Officer Needed Restrooms (Portable) What Streets: (Required if alcohol is being served on public property and attendance is over 75 people or at the discretion of the Police Chief) - Contact Stillwater Police (651- 4351-4900) to arrange for officer L (Applicant to pay for restrooms - Contact Public Works 275-4100) live Entertainment v . Type of Music 13/at J~~ ~7 ~~....PI ~w~Lc ~ $t:fad.P~f~ level of Promotion/Advertisement ~~ Applicant Sig ture Community Development D Comments: City Administrator D City Clerk D Fire Chief ~ Police Chief D Public Works Director D Public Works Superintendent D Parks Board Approval Required D Planning Comm. Appr. Required D City Council Approval Required D Cffl:1af+ 1J~ ~. ~O-(d?5$ t1 '^'~ r;-\- G y"" II :$ , ~c) {, S kl ,L~ .r~ .+ 1;-), c-, F ]:J, !e~.ovcJ;'() ~_. U p' ~4- 5/Ja,( ;" '-~ c:... ""d. l oc,~ .-t ; 0 v\. 4k k ,^(Jt.v q & (;> u -+ +--eV\..+S 0 Y k~,' '^S. V $.eeL. BQ II; s 3$ I, 1-1 qs I FEES (if applicable) ~~'Sco C?-~ ~n dt<<olt.- - . Permit to Consume: Temporary liquor license $25.00 per day Event Fee Deposit $250.00 Other Fees: TOTAL FEES Members of the Stillwater City Council: On Sunday August 20~ 2006, the Stillwater Rotary Club is going to sponsor its first annual B.B.Q. chicken fundraising dinner. The meal will consist of a quarter of chicken, an ear of com, potato chips~ muffin, coffee, and milk. We will also have blow up toys for the children, music~ and a pop and beer tent. We are asking the city permission and help from the Parks Department. We will need fencing put up, picnic tables~ port-a-potties, a police officer~ and the stand for the music. The funds raised would be used for playground equipment in city parks~ and projects around the world, like putting in fresh water pumps and fresh water to people in Africa. I have talked with city personnel and Washington County food services. Your approval and help would be greatly appreciated. Sincerely, MS~ Bob Safe Fundfaiser Chairman I . ...., ) ~ ~.../ ~ In the beginning, somewhere around the 1960, we had simple flat iron grills. It was an appreciation event (cheap price) downtown and we served 4,000 pieces. In the mid-80s we move the event to the park and added more food vendors. We switched to these easy turn racks about five years ago. Before it took four men to turn the chicken and was hard work. The racks are approximately 3 feet by 4 feet and hold about 100 pieces of chicken (depending on the size of the bird). We have 16 racks and currently are making 2200 pieces of chicken. We start firing up the charcoal (don't use generic- burns to quick) about noon and serve the chicken at 3:30 p.m. We try to get the second batch on by 3 p.m. or so and have it done by 6 p.m. Two years ago we had a good rain the night before we were sup- pose to cook, so we had some pea rock hauled for a base. We discovered that once the rock is warmed up, it holds the heat and gives us a more even burn. .The 8x8x16 concrete blocks are three rows high. Winthrop Chicken Barbeque We have a warming pit over by the serving line. We also serve potato salad, beans, potato chips, bread, milk and water. The warming pit gets a little warm and the servers are requesting a tent over them this year. . . . City o~ g tiQQwateh, uU i~~egota Cehtibicate ob v4ppheciatio~ phege~ted to SHEILA McNAMARA WHEREAS, THE COMMUNITY DEVELOPMENT DEPARTMENT HAS OPERATED AT LESS THAN FULL STAFF DUE TO THE RETIREMENT OF CERTAIN INDIVIDUALS; AND . WHEREAS, SHEILA McNAMARA, COMMUNITY DEVELOPMENT DEPARTMENT SECRETARY, HAS SHOWN HER DEDICATION BY PUTTING FORTH SIGNIFICANT EXTRA EFFORT IN ASSISTING THE INTERIM DIRECTOR AND THE NEW DIRECTOR AND THE PLANNING AND BUILDING DEPARTMENTS IN GENERAL, NOW THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA, THAT FOR HER DEDICATED SERVICE TO THE CITY OF STILL WATER, SHEILA McNAMARA IS HEREBY COMMENDED. BE IT FURTHER RESOLVED, THAT THE CITY CLERK IS HEREBY AUTHORIZED AND DIRECTED TO ENTER THIS CERTIFICATE OF APPRECIATION UPON THE OFFICIAL RECORD OF PROCEEDINGS OF THE COUNCIL. ADOPTED BY THE CITY COUNCIL THIS 4TH DAY OF APRIL, 2006. vUayo/! ,.. .; , I , CITY OF STILLWATER CITY COUNCIL MEETING NO. 06-06 March 21, 2006 REGULAR MEETING 7:00 P.M. Acting Mayor Junker called the meeting to order at 7 p.m. Present: Councilmembers Harycki, Junker, Milbrandt and Polehna Absent: Mayor Kimble Staff present City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Interim Community Development Director Lockyear Police Chief Dauffenbach Assistant City Engineer Sanders City Clerk Ward APPROVAL OF MINUTES Motion by Council member Milbrandt, seconded by Councilmember Polehna, moved to approve the March 7, 2006 Regular Meeting Minutes with the scrivener changes as noted by Clerk Ward. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Certificate of Appreciation to Bob Lockvear. Interim Community Development Director Acting Mayor Junker read the Certificate of Appreciation extending the City's thanks to Bob Lockyear for his service to the City as Interim Community Development Director. Motion by Council member Polehna, seconded by Councilmember Milbrandt moved to adopt the Certificate of Appreciation. All in favor. Mr. Lockyear expressed his appreciation to staff and especially Sheila McNamara for the assistance he received during his time with the City. OPEN FORUM Gayle Roettger, downtown Stillwater, said she had been talking with downtown folks after receiving notice of the public meeting regarding the proposed height regulations. After hearing concerns, she said she put together a petition calling for a two-year moratorium on condominium and riverfront development until the impact of current construction can be studied. She submitted the petition, which, she said, included over 200 signatures. Ms. Roettger introduced John Woolley from Tamarack Gallery who spoke of Washington County's upcoming referendum requesting approval for funding to '\ City Council Meeting - 06-06 March 21 , 2006 improve water quality, purchase land for open space/parks, preserve wetlands and , protect lands along rivers and lakes. Mr. Woolley suggested that the City work in cooperation with Washington County to see if there is some money that might be available to study and prepare an overall plan for the river. STAFF REPORTS City Administrator Hansen reminded Councilmembers of the workshop scheduled for the second meeting in April to discuss the Capital Improvement Program. CONSENT AGENDA Motion by Council member Milbrandt, seconded by Council member Polehna to approve the Consent Agenda. Ayes: Councilmembers Harycki, Junker, Milbrandt, and Polehna Nays: None Absent: Mayor Kimble Resolution 2006-57, directing payment of bills Resolution 2006-58, designating polling places Resolution 2006-59, approval of Government Records Depository Agreement with Washington County Historical Society I Resolution 2006-60, approval of Deed of Gift to Washington County Historical Societ Possible approval of the use of the two parking spaces by Stillwater Trolley Company Possible approval to purchase of Digital Recording Solution for the Police Department. . Possible approval to purchase of CarteGraph Fleet Management Software Possible approval to purchase of Computer & Printer for Community Development Director Possible approval of Special Event - Gopher to Badger Half Marathon from Stillwater to Hudson PUBLIC HEARINGS This is the date and time for a public hearino to consider a new Wine & Strono Beer liquor license for T3 L TD, DBA: Tasteful Thvmes Terrace located at 200 Chestnut Street E. Suite 105. Pamela Karpesh. applicant. City Clerk Ward said an application has been received to transfer the Wine and Strong Beer license from Montorosso Cafe to Tasteful Thymes. The transfer requires a public hearing and is contingent on approval by Police, Fire, Finance and Minnesota Liquor Control. Acting Mayor Junker opened the public hearing. No comments were received, and the hearing was closed. , Page 2 of 7 ,. , I , City Council Meeting - 06-06 March 21,2006 Motion by Councilmember Milbrandt, seconded by Councilmember Harycki to adopt Resolution 2006-62, approving transfer of the wine with strong beer license to T3, L TO, DBA: Tasteful Thymes Terrace, with the conditions as outlined by Clerk Ward. Ayes: Councilmembers Harycki, Junker, Milbrandt, and Polehna Nays: None Absent: Mayor Kimble Case No. DEM/06-01. This is the date and time for a public hearinQ to consider an appeal of the Heritaqe Preservation Commission's decision on a request from Ascension Episcopal Church for the demolition of a residence located at 209 N 3rd Street in compliance with Ordinance No. 814 of the Stillwater City Code. Notices were mailed to affected property owners and published in the Stillwater Gazette on March 10. 2006 The applicant, Ascension Episcopal Church, withdrew the application for the appeal. This is the date and time for a public hearinQ to consider the makinQ of storm sewer improvements for what is known as the Second and Nelson Storm Improvements. pursuant to Minnesota Statutes. Section 429.011 to 429.111. Notices were mailed to affected property owners and published in the Stillwater Gazette on March 10 and 17,2006. Assistant City Engineer Sanders explained the project and drainage map of the area contributing water to the storm sewer at Second and Nelson. The purpose of the project is to correct the existing problem of water surcharging in the pipe and coming out of the manhole causing the roadway to deteriorate. The project will include replacing the existing 24" pipe down Nelson between 2nd and Broadway with a 36" pipe and restoring the section of road in 2nd Street and along Nelson Alley. Project cost is $139,000, he said. Financing is proposed to be done by assessing the drainage area 4.5 cents per square foot in the contributing area, which would generate $114,000. The drainage area includes 270 properties, approximately 58 and one-half acres. Mr. Sanders said the proposed area assessment has been used on past projects. Using the proposed assessment rate, he said a 7,500-square-foot lot would have an assessment of $337, a 1 O,OOO-square-foot lot $450. The balance of the project would be funded through the City's Storm Water Utility Fund, he explained. An assessment hearing would be held later in the year. Payment options include paying the full amount by Nov. 15, 2006, or having the assessment added to the parcel's property tax to be paid over a 10-year period. Acting Mayor Junker opened the public hearing. Dean Mattson, 722 Pine St. W., said he has a unique piece of property in that there is a backyard of about 1-acre between Pine Street and Oak Street. He said his backyard is about 6 feet below grade compared to the adjacent properties and thus already provides a bit of storm water drainage and collection for the adjoining eight properties. He said he would like someone to come out and look at the property and have the configuration of his lot taken into consideration to make sure he is properly and fairly Page 3 of7 .. City Council Meeting - 06-06 March 21, 2006 assessed. Mr. Sanders said he did not believe Mr. Mattson's property was in the projel area and said he would talk with Mr. Mattson about the situation. Quinn Sullivan, 621 Willard St., also requested that someone look at his property as they live by the ravine, also below grade with water collection from homes on both the north and south. He said he is not convinced that the drainage contributes to the Second and Nelson Alley pipe. Mr. Sanders said the backyards would not be included in the assessment area; he suggested that Mr. Sullivan likely received notice because of front yard drainage. Mr. Sullivan later asked for more information about the 4.5-cent assessment rate and the reasoning behind that rate. Mr. Sanders explained the rate is the same as used in past projects in order to treat everyone fairly and noted that the rate has not increased at all. Richard Huelsmann, resident of 62hd Street, Stillwater, chair of the Finance Council at St. Mary's Church, noted that St. Mary's, St. Paul and St. Michael's churches are on the assessment role. He objected to including the residential area to correct a problem that is primarily a downtown problem, and questioned why other properties, such as the Historic Courthouse and the City's River View parking lot, were not included in the assessment role. He asked that the Council deal with the problem as a downtown problem rather than placing the burden on residents of the South Hill. No other comments were received, and the hearing was closed. Acting Mayor Junker noted the City had done due diligence in defining the drainage area. Mr. Sanders said I through the use of contour maps, the area has been narrowed down, although there may be some adjustments on the borderline properties. Mr. Sanders also clarified that the Historic Courthouse and the Churches are, in fact, included on the assessment role. Councilmember Milbrandt said he has been convinced of the accuracy of the drainage area and noted the project would be equitably assessed at the same rate as previous project. Motion by Council member Milbrandt, seconded by Councilmember Polehna to adopt Resolution 2006-64, ordering improvement and preparation of plans & specifications for 2nd & Nelson storm sewer improvement project (Project 2006-08), proceed with the 4.5 cent assessment rate with the remainder to come from the Storm Water Utility Fund and have Mr. Sanders and staff work with Mr. Sullivan and his neighbors to address issues raised by Mr. Sullivan. Ayes: Councilmembers Harycki, Junker, Milbrandt, and Polehna Nays: None Absent: Mayor Kimble UNFINISHED BUSINESS There was no unfinished business , Page 4 of 7 , I , City Council Meeting - 06-06 March 21,2006 NEW BUSINESS 1st Readinq of an Ordinance Amendinq the Zoninq Ordinance to Re-Zone Libertv West from Aqricultural Preservation to CottaQe Residential. City Attorney Magnuson said this is a housekeeping measure, correcting the Zoning Map and Text to put the right designation on the land. Without the amendment, properties annexed from the Township automatically come into the City as Agricultural Preservation. Motion by Council member Polehna, seconded by Council member Harycki, moved to have the first reading of the ordinance. Councilmember Milbrandt asked that staff look at other properties already in the City that are still zoned AP. Ayes: Councilmembers Harycki, Junker, Milbrandt, and Polehna Nays: None Absent: Mayor Kimble Possible approval of plans and specifications for 2006 Street Improvement Proiect and authorization to qO out for bids. Assistant City Engineer Sanders said plans and specifications are complete for this year's street improvement project. If approved, he said the plan is to advertise for bids, with bid opening April 17. Motion by Councilmember Milbrandt, seconded by Councilmember Polehna to adopt Resolution 2006-63, approve plans and specifications and ordering advertisement for bids for 2006 street improvement project (Project 2006-02) Councilmember Milbrandt asked if the project area could be expanded if bids are lower than anticipated; Mr. Sanders said that would be possible. Council member Polehna asked about the extra lights requested by residents at the public hearing; Mr. Sanders said he is working on that and that option will be bid as an alternate. Ayes: Councilmembers Harycki, Junker, Milbrandt, and Polehna Nays: None Absent: Mayor Kimble Special Event Request - Rotary Club Chicken BarbeQue Councilmember Milbrandt noted the request has not yet been before the Park Board and pointed out that the Board has had a policy of limiting events in Lowell Park due to concerns regarding turf maintenance and other issues. Councilmember Milbrandt said he would like the Park Board to review the request before taking any action. The request was referred to the Park Board meeting of March 27. Page 5 of 7 City Council Meeting - 06-06 March 21,2006 '. Amended Section 106 Memorandum of Aareement for the SI. Croix River Crossina Proiect , City Administrator Hansen said the amended language had been received earlier the day of the meeting. He said he had reviewed the language and had no problem and had asked City Attorney Magnuson to review the amended language, as well. City Attorney Magnuson also indicated no problem with the amendment. City Administrator Hansen said it was the recommendation to approve a resolution authorizing the Mayor and Heritage Preservation Commission Chair to sign the amended agreement. Motion by Councilmember Polehna, seconded by Councilmember Harycki to adopt Resolution 2006-64, approval of amended section 106 memorandum of agreement between the Federal highway Administration, the U.S. Army Corps of Engineers, the Advisory Council on Historic Preservation, and the Minnesota and Wisconsin State Historic Preservation Officers regarding the St. Croix Rover Crossing Project, Washington County, Minnesota and St. Croix Council, Wisconsin, and authorizes the Acting Mayor and Heritage Preservation Commission Chair to sign the agreement. Ayes: Councilmembers Harycki, Junker, Milbrandt, and Polehna Nays: None Absent: Mayor Kimble COMMUNICA TIONS/REQUESTS Notice of Open Book Meetinq I City Clerk Ward noted that Open Book meetings are scheduled at Cottage Grove on April 13, Oakdale on Aprillg, and Washington County Government Center on May 3. The meetings are held for the purpose of reviewing and correcting property assessments for 2006. Stillwater residents can attend any of the Open Book meetings. COUNCIL REQUEST ITEMS Council member Polehna said he appreciated the letter sent by the Mayor regarding requested funding for the levee wall project. Acting Mayor Junker thanked Tim Moore and Public Works employees for their efforts during a recent snowfall. ADJOURNMENT Motion by Council member Milbrandt, seconded by Councilmember Polehna, to adjourn at 7:45 p.m. All in favor. Dave Junker, Acting Mayor ATTEST: , Page 6 of 7 , Diane F. Ward, City Clerk I , City Council Meeting - 06-06 March 21,2006 Resolution 2006-57, directing payment of bills Resolution 2006-58, designating polling places Resolution 2006-59, approval of Government Records Depository Agreement with Washington County Historical Society Resolution 2006-60, approval of Deed of Gift to Washington County Historical Society Resolution 2006-61, approving transfer of the wine with strong beer license to T3, L TO, DBA: Tasteful Thymes Terrace Resolution 2006-62, ordering improvement and preparation of plans & specifications for 2nd & Nelson storm sewer improvement project (Project 2006-08 Resolution 2006-63, approve plans and specifications and ordering advertisement for bids for 2006 street improvement project (Project 2006-02) Resolution 2006-64, approval of amended section 106 memorandum of agreement between the Federal highway Administration, the U.S. Army Corps of Engineers, the Advisory Council on Historic Preservation, and the Minnesota and Wisconsin State Historic Preservation Officers regarding the St. Croix Rover Crossing Project, Washington County, Minnesota and St. Croix Council, Wisconsin Page 7 of 7... City o~ g HQQwotell, uUinnegoto cP llocQomoHon WHEREAS, Valley Reads celebrates open books & open minds; and WHEREAS, Valley Reads strives to draw our rapidly growing community together to elevate the importance of reading; and WHEREAS, Valley Reads celebrates reading and works to help stop the steady decline in literacy and literary participation in our country; and WHEREAS, Valley Reads works community-wide to bring awareness to the value of reading together, sharing ideas and building community; and I WHEREAS, Valley Reads realizes that who reads - how much, what kind of literary works, how often, and how much - helps to measure the well being of our community and our culture; and WHEREAS, Valley Reads seeks to promote literacy, community building, and expression across age groups and community lines by promoting the reading of one book together as a community, NOW, THEREFORE, I, JAY L. KIMBLE, Mayor of Stillwater, Minnesota does hereby call upon all of my fellow citizens to recognize the efforts of Valley Reads today and for future generations and that I declare Monday, April 17 through Sunday, April 30 as VALLEY READS WEEKS IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City to be affixed this 4th day of April, 2006. -t'" i LIST OF BILLS .XHIBIT " A" TO RESOLUTION #2006-65 1 st Line/Leewes Ventures LLC All Star Wireless Amdahl, Chris Locksmith American Payment Centers Aspen Mills BCA/Training & Development Bard, Bill Boyer Ford Trucks Briggs and Morgan Car/Truck City Carquest Century Power Equipment Charging Systems International Clarey's Safety Equipment Coca Cola Comcast Crotty, Jason Cub Foods Dell Computer Ecolab Pest Fred's Tire _lies Corp est Services H & L Mesabi Hansen, Larry Happy's Harrison, Sharon Heritage Printing Hodges Badge Co. Holiday Insight Public Sector Johnson Controls Knauss, Chantell Krongard, Leslie Kuehn, Michael Law Enforcement Tech Group League of MN Cities Legislative Associates, Inc. Lockrem, Richard Magler, Jeff Magnuson Law Firm Matrix Communications, Medical Technologies .ards et Council Concession Supplies Maintenance Contract Lock Smith Service Box Service April - June Uniforms Training Blackhawks, Refund for Overpayment of Field Time Equipment Repair Supplies Professional Services (2) 2006 Chevy Silverado 3500 Trucks Equipment Repair Supplies Minor Equipment Power Charger Vehicle Repair Charges Soda for Concessions Cable Reimburse for Traveling Expenses for Training Concession Supplies/Water Servers One-Shot Service Tire Change 55 Gallon Drum Super Butyl Meals for the Fire Officer Program Equipment Repair Supplies Reimburse for Parking for LMC Conference Vehicle Repair Charges Airline Tickets to Portland for Conference Paper/Forms Badges for Learn to Skate Fuel Software/Computer Equipment Building Repair Charges Feb/March Expenses Shut Down of Lily Lake Ice Arena Reimburse 50%0 of Work Boots Computer Equipment Seminar/Conference Fees, Subscriptions Professional Services through March 31 , 2006 Professional Services Tuition/Uniform Reimbursement Professional Services Through March 10, 2006 Remote Programming Equipment Repair Supplies General Supplies Wastewater Service for March 2006 512.80 957.00 132.00 78.00 129.79 120.00 315.00 1,133.01 18,000.00 43,188.74 498.18 78.98 217.50 255.70 1,369.00 68.33 104.36 144.05 22,310.56 125.00 173.27 278.71 25.00 586.42 10.00 350.21 906.42 286.27 1,272.00 81.54 275.65 232.00 81.14 340.00 35.00 15,415.88 124.84 3,833.33 3,850.00 984.59 8,615.93 62.50 368.00 43.53 95,087.50 EXHIBIT" A" TO RESOLUTION #2006-65 MN State Treasurer Mobile Vision MR Danielson Napa Neo Post Office Depot Peterson, Craig Pioneer Press Post Board Practioners Publishing Co Press Publications R & R Specialties ROO Equipment Co Red Bud Supply Inc. Red Horse Truck Body & Hoist Rick's 36 Automotive Service Roettger Welding Smith, Ryan Springbrook Software Sprint PCS St. Cloud State University St. Joseph Equipment Stillwater Equipment Company Stillwater Gazette Stillwater Lions Club Stillwater Motor Company Streicher's Sysco Minnesota Tee's Plus United Refrigeration Inc. Valley Trophy, Inc. Volunteer Firefighters Benefit Wal Mart Community Washington County Treasurer Waterous Company Yocum Oil MANUALS MARCH 2006 MN Department of Public Safety Michaels Postmaster Washington County License Center Page 2 Administrative Forfeiture of Property Seized Equipment Repair Supplies Professional Services Equipment Repair Supplies Maintenance Agreement Office Supplies Reimburse for Garage Tools & Supplies Subscriptions Peace Officer Licenses Governmental Financial Statements Publications Blade Grind, Equipment Repair Supplies Equipment Repair Supplies General Supplies Plow for New Truck Vehicle Repair Charges Repair to Aluminum Door Reimburse Travel Expenses for Training Conference Fees Cell Training Equipment Repair Supplies Equipment Repair Supplies Publications Dues & Meals Equipment Repair Supplies Uniforms Concession Supplies Tee Shirts for Dare Motor & Equipment Repair Supplies Name Plates Firefighters Insurance 2006 General Supplies Profits from Seized Property Equipment Repair Supplies Fuel Forfeiture Plates Framing Postage Sales Tax & Registration .,. \ . 219.96 225.73 2,300.00 8.03 775.50 134.15 325.81 100.10 810.00 163.48 377.00 303.60 1,275.65 76.48 5,587.00 1,146.52 300.00 64.08 750.00 708.61 1,884.. 906. 704.66 553.00 100.00 56.96 4,153.42 396.59 357.16 227.26 31.95 1,253.00 132.77 439.93 88.46 9,246.31 35.00 122.56 1,068.29 4,014.. ... . ' EXHIBIT" A" TO RESOLUTION #2006-65 .ADDENDUM TO BILLS Bonestroo Rosene Anderlik & Assoc Bredemus Hardware Carquest Clark, Luann Dell Computers Emergency Automotive Technology, Inc. Galles Glaser, Stu Hotsy Lockyear, Bob Menards MN Dept of Revenue Nextel Short Elliott Hendrickson, Inc Owest Stillwater Gazette United States Postal Service Verizon Valley Trophy, Inc. Xcel Yocum Oil . Adopted by the City Council this 4th Day of April, 2006 . Page 3 Professional Svcs Browns Creek, AUAR & 2nd & Nelson New Doors for Lily Lake Restrooms Equipment Repair Supplies Cleaning at Public Works Optiplex Equipment Repair Supplies Janitorial Supplies for Public Works Reimburse for Travel Expenses to Washington DC General Supplies Professional Services Equipment Repair Supplies Sales Tax Cell Phone General Transportation Services Telephone Publications Postage News Letter Cell Phone Plaque Electricity & Natural Gas UI Gas TOTAL 987.37 1,020.80 165.98 140.00 1,482.97 71.69 1,539.77 712.03 79.08 12,780.00 126.64 12,224.38 609.45 555.78 220.53 60.30 75.12 298.66 79.34 51,998.55 2,149.69 351,859.35 .. . . . RESOLUTION NO. 2006---75 RESOLUTION DIRECTING THE CITY STAFF TO PREPARE AND EXECUTE A NOMINATION FORM FOR THE CITY COUNCIL'S NOMINATION OF THE HONORABLE JAY L. KIMBLE FOR THE LEAGUE OF MINNESOTA CITIES' CC LUDWIG AWARD WHEREAS, the City Council has received word from the Honorable Jay L. Kimble that he will not seek reelection to an additional term; and WHEREAS, he has served the City in such an exemplary and meaningful way that due and fitting recognition be given to his outstanding service to the City; and WHEREAS, the deadline for completing the nomination form for nomination of the Mayor for the CC Ludwig Award is April 10, 2006 and it is altogether fitting and proper that the City Council nominate Mayor Kimble for that award. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Stillwater: 1. That the City Staff be and they are hereby directed to take the necessary action to complete the CC Ludwig Award nomination form and submit the form to the League of Minnesota Cities on or before April 1 0, 2006. Adopted by the City Council of the City of Stillwater this 4th day of April, 2006. CITY OF STILLWATER David Junker, Vice Mayor ATTEST: Diane F. Ward, Clerk LIST OF BILLS .HIBIT " An TO RESOLUTION #2006-65 1 st Line/Leewes Ventures LLC All Star Wireless Amdahl, Chris Locksmith American Payment Centers Aspen Mills Blackhawks Boyer Ford Trucks Briggs and Morgan CarlTruck City Carquest Century Power Equipment Charging Systems International Clarey's Safety Equipment Coca Cola Comcast Crotty, Jason Cub Foods Dell Computer Ecolab Pest Fred's Tire Galles Corp ~est Services ~ & L Mesabi Hansen, Larry Happy's Harrison, Sharon Heritage Printing Hodges Badge Co. Holiday Insight Public Sector Johnson Controls Knauss, Chantell Krongard, Leslie Kuehn, Michael Law Enforcement Tech Group League of MN Cities Legislative Associates, Inc. Lockrem, Richard Magler, Jeff Magnuson Law Firm Matrix Communications, Medical Technologies Menards ~t Council ~N Department of Public Safety Concession Supplies Maintenance Contract Lock Smith Service Box Service April - June Uniforms Refund for Over Payment of Field Time Equipment Repair Supplies Professional Services (2) 2006 Chevy Silverado 3500 Trucks Equipment Repair Supplies Minor Equipment Power Charger Vehicle Repair Charges Soda for Concessions Cable Reimburse for Traveling Expenses for Training Concession Supplies/Water Servers One-Shot Service Tire Change 55 Gallon Drum Super Butyl Meals for the Fire Officer Program Equipment Repair Supplies Reimburse for Parking for LMC Conference Vehicle Repair Charges Airline Tickets to Portland for Conference Paper/Forms Badges for Learn to Skate Fuel Software/Computer Equipment Building Repair Charges Feb/March Expenses Shut Down of Lily Lake Ice Arena Reimburse 50%0 of Work Boots Computer Equipment Seminar/Conference Fees, Subscriptions Professional Services through March 31,2006 Professional Services Tuition/Uniform Reimbursement Professional Services Through March 10, 2006 Remote Programming Equipment Repair Supplies General Supplies Wastewater Service for March 2006 Training 512.80 957.00 132.00 78.00 129.79 315.00 1,133.01 18,000.00 43,188.74 498.18 78.98 217.50 255.70 1,369.00 68.33 104.36 144.05 22,310.56 125.00 173.27 278.71 25.00 586.42 10.00 350.21 906.42 286.27 1,272.00 81.54 275.65 232.00 81.14 340.00 35.00 15,415.88 124.84 3,833.33 3,850.00 984.59 8,615.93 62.50 368.00 43.53 95,087.50 120.00 EXHIBIT" A" TO RESOLUTION #2006-65 MN State Treasurer Mobile Vision MR Danielson Napa Neo Post Office Depot Peterson, Craig Pioneer Press Post Board Practioners Publishing Co Press Publications R & R Specialties RDO Equipment Co Red Bud Supply Inc. Red Horse Truck Body & Hoist Rick's 36 Automotive Service Roettger Welding Smith, Ryan Springbrook Software Sprint PCS St. Cloud State University St. Joseph Equipment Stillwater Equipment Company Stillwater Gazette Stillwater Lions Club Stillwater Motor Company Streicher's Sysco Minnesota Tee's Plus United Refrigeration Inc. Valley Trophy, Inc. Volunteer Firefighters Benefit Wal Mart Community Washington County Treasurer Waterous Company Yocum Oil Page 2 Administrative Forfeiture of Property Seized Equipment Repair Supplies Professional Services Equipment Repair Supplies Maintenance Agreement Office Supplies Reimburse for Garage Tools & Supplies Subscriptions Peace Officer Licenses Governmental Financial Statements Publications Blade Grind, Equipment Repair Supplies Equipment Repair Supplies General Supplies Plow for New Truck Vehicle Repair Charges Repair to Aluminum Door Reimburse Travel Expenses for Training Conference Fees Cell Training Equipment Repair Supplies Equipment Repair Supplies Publications Dues & Meals Equipment Repair Supplies Uniforms Concession Supplies Tee Shirts for Dare Motor & Equipment Repair Supplies Name Plates Firefighters Insurance 2006 General Supplies Profits from Seized Property Equipment Repair Supplies Fuel 219. 225.73 2,300.00 8.03 775.50 134.15 325.81 100.10 810.00 163.48 377.00 303.60 1,275.65 76.48 5,587.00 1,146.52 300.00 64.08 750.00 708.61 1,884.00 906' 704.6 553.00 100.00 56.96 4,153.42 396.59 357.16 227.26 31.95 1,253.00 132.77 439.93 69.60 9,246.31 . . . . Memo DATE: March 31, 2006 TO: Mayor and City Council Chantell Knaus~ Director of Administration FROM: RE: Washington County License to Use Real Property (Lily Lake Ice Arena and Parking Lot) Attached is the Washington County Department of Public Health and Environment's request to use the Lily Lake Ice Arena and Parking Lot for the Annual Household Hazardous Waste Collection Event to be held on Saturday, May 20, 2006. Recommendation Staff recommends the City Council approve the License to Use Real Property. RESOLUTION 2006-66 APPROVING LICENSE TO USE REAL PROPERTY FOR WASHINGTON COUNTY BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota that the License to Use Real Property Agreement with Washington County for the use of Lily Lake Ice Arena and Parking Lot on May 20,2006 is hereby approved. Adopted by the Council this 4th day of April 2006. Jay Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . . . . . . Memorandum To: From: Date: Mayor and City Council Diane Ward, City Clerk 3/29/2006 Subject: CHANGE OF DBA FROM TASTEFUL THYMES TERRANCE TO TASTEFUL TABLE The applicant has submitted an application for the transfer of the Montorosso Cafe license to Tasteful Thymes Terrace which was approved at the March 21st meeting. The applicant requests that the DBA be changed to T asteful Table rather than Tasteful Times Terrace. The application remains the same in all other aspects. ACTION REQUIRED: If Council approves, they should pass a motion to adopt Resolution No. 2006- _, APPROVING TRANSFER OF OWNERSHIP OF THE WINE WITH STRONG BEER LIQUOR LICENSE TO T3, L TD, DBA: TASTEFUL TABLE. RESOLUTION 2006-67 . APPROVING TRANSFER OF OWNERSHIP OF THE WINE WITH STRONG BEER LIQUOR LICENSE TO T3, L TD, DBA: TASTEFUL TABLE WHEREAS, request for transfer of ownership of the Wine with Strong Liquor License from Chestnut, LLC, DBA: Montorosso Cafe to T3, Ltd., DBA: Tasteful Table has been requested; and NOW THEREFORE, BE IF RESOLVED that the City Council of Stillwater, Minnesota, hereby approves the transfer of Wine with Strong Beer liquor license conditioned upon filing all required documentation, approval by Police, Fire, Inspection Departments, and Minnesota Liquor Control. Adopted by Council this 4th day of April, 2006. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . . RESOLUTION 2006-68 . APPROVING INFILL APPLICATION FEE WHEREAS, a public hearing was held on February 7,2006 regarding Case No. ZAT/06-01 a Zoning Ordinance text amendment establishing a New Neighborhood Conservation District and Design Guidelines for infill development in the Conservation District; Case No. ZA T/06-02. A Zoning Ordinance text amendment revising the Duplex Residential District, RB, regulations regarding lot coverage, building height setbacks as an element of the Neighborhood Conservation Program. and Case No. ZAM/06-01. A Zoning Ordinance map amendment applying Neighborhood Conservation Overlay District Regulations; and WHEREAS, the first reading of Ordinance No. 965, relating to Case No. ZAT/06-01 and ZAT/06- 02 and Ordinance No. 966, relating to Case No. ZAM/06-01 an Ordinance Amending the Stillwater Code, Chapter 31-1, Subd. 5, 2 Entitled Zoning Maps and Boundaries by Amending "The Zoning Map of the City" To Rezone Property Within the RB Residential District by Creating the Neighborhood Conservation District (NCD) was approved on February 7,2006; and WHEREAS, the second reading of Ordinance No. 965, elating to Case No. ZAT/06-01 and ZAT/06-02 and Ordinance No. 966, relating to Case No. ZAM/06-01 an Ordinance Amending the Stillwater Code, Chapter 31-1, Subd. 5,2 Entitled Zoning Maps and Boundaries by Amending "The Zoning Map of the City" To Rezone Property Within the RB Residential District by Creating the Neighborhood Conservation District (NCD)was adopted on February 21,2006; and . WHEREAS, Resolution 2006-51, approving design guidelines for infill development was adopted March 7, 2006; and WHEREAS, there is an application process required for the design review of infill development which includes published notices and mailed notices, similar to other Planning cases. NOW THEREFORE, BE IT RESOLVED by the Stillwater City Council that an infill development design review application fee of $100 be charged for this process. BE IT FURTHER RESOLVED that the infill development design review application fee be added to the 2006 Publication/Services Fee Schedule and reviewed annually along with other fees. Adopted by the Stillwater City Council this 4th day of April, 2006. Jay L. Kimble, Mayor ATTEST . Diane F. Ward, City Clerk '"I .U.....L..CI! pr .nut'.T. 216 N. 4th Street Stmwaler, UN 550B2 Teleplume: 65143o.BBOO Fax: 65143o.BB09 . APPLICATION FOR SPECIAL EVENT All items on application MUST be completed and received by the City 45 days prior to proposed event Incomplete applications will not be processed 2> J;;L Cf / (]IJOfp EmaiIA~dress:cilreCfrif@//QVe::sh.11 ~ C6YJI[ G rtoleK Sh 'fI woJo ChlmbeY tJf'&rWKPACVype of ). \ ()./ . (',.., I I r.,r Organization ",_-0Jnl tQL ~&Y) JOw s, nlcuYl0t, 511' II uJcL+tr State (f)N Zip EfSD!. d- &>S/-43QAIOO/ Alternate Number I.cSI-;(38 -(07;;;.7 Submittal Date: APPUCANT INFORMATION Organization Non-Profit For-Profit Xl Contact Person Address City Daytime Phone EVENT INFORMA nON (Special Events involving the use of City Property may require Park Board or Parking Commission Review. Events on Private Property may require Planning Commission review) Date(s) of Event $ob-~, Oct.rJ-S Hours of Event iOam- 5prY) (j ) (Special Events conducted after 10:00 p.m., require .. l1]~~ :s.v-up Coone" approval of a variance to /he noise orrIinance) (1. trldCW- blocL pClrt{r\~JO+-~ ~n .1 L Purpose~scriptionof.Event Jl..",1L J. rGr.c.L1, /l I ~driCoJL boy.'ts ~ fall C67 tJYS ~ CJ..!}L -L-c_~ :J:J:;2/ J t!tlJU :;:~S~d Location of Event (be ()jwclLPOJLk, _ /V'O ~ If Lowell Park is to be used: ~owellPa.!!Yor Sout Lowell Park (Circle which one or both ) Type of Event -.Br+fOiJL Estimated number of people to :2 0 0 - 5 000 attend ;;). 0 1 Following Information must be supplied (Put a check next to items pertaining to your event. If not applicable - Please put N/A in ,the space) Selling Alcohol ,.s/ f1 Temporary Uquor Licenses are ONLY available to non-prof"d organizations - $25.00 per day Permit to Consume N 1ft (for the consumption of beer, wine, wine coolers, and hard liquor on public property (parks) - $35.00 fee) Site Map (required) (attach to application) .mpactonPartdng(reqUlred~ l}frrl~;t..be~o{h ~_~~:) "fzsr (CONTINUE ON BACK) Describe, s~,.~ ~{)aJlds duiJrj1 ~ Letter of Approval by Property Owner if on Private . U (SLtlJ(S -+0 ~'VfiYYt YY\:uiL ru..sa-- Property (attach to application) tJ/ IT U . , \ IQfl&IfS Tents or Membrane Structures ~ }VJ.P- ~ize ~ Location Cooking Operations v--- Propane Deep fat frying Water Activities (River/Lakes) N I It River Lake Name: Special Signage EMS Needs Open Flame or Burning Operations Fireworks Street Closure Police Officer Needed Restrooms (Portable) Live Entertainment Community Development City Administrator City Clerk Fire Chief Police Chief Public Works Director Public Works Superintendent Parks Board Approval Required Planning Comm. Appr. Required City Council Approval Required L Exiting Points Other NJ HEMT Standby ~. 1\/' ;f: ; i :-, Ambulance Standby Fire Department Standby Describe U V ee. teJ~ .J:::::::: What Streets: (Required if alcohol is being served on public prope and attendance is over 75 ~. I (f\ people or at the discretion of the Police Chief) - Contact Stillwater Police (651- ''1il4351-49oo) to arrange for officer ~ (Applicant to pay for restrooms - Contact Public Wortrs 275-4100) ( 1 ) V _, T~pe of Music "la 33 :Eard~ '. Rwou1'1~ /TWlYl ~ OJrtoL;fiJroJ rrl o~ EUSEONL D Comments: ~~ D D D D D D o D FEES (If applicable) Nlr+- . N/A il500.o0 it ii-SO . bO Pennit to Consume: Temporary Liquor License $25.00 per day Event Fee Deposit Other Fees: $250.00 . TOTAL FEES . . . FALL COLORS FINE ART AND JAZZ FESTIVAL This Agreement between the City of Stillwater, Washington County, Minnesota ("City"), ,in conjunction with the Fall Colors Fine Art and Jazz Festival, part of a community wide celebration of the City (the "Event"); and the Greater Stillwater Chamber of Commerce, a Minnesota non-profit corporation (the "Chamber"). 1. Celebration. The City has encouraged the Event as a community wide celebration in order to foster and promote tourism and encourage commerce that will ultimately increase property values and the quality of life within the City. 2. Event/Alcohol: No alcohol will be served during this event and no Other Alcohol or Coolers are allowed. The Chamber is responsible to see that no other liquor is brought into the park. 3. Insuranre The Chamber must provide to the Oity satisfactory proof that it has obtained liability insurance that names the Chamber and the City as an additional insured, as loss payees, in an amount of at lea$t three hundred thousand and no/100 dollars ($300,000.00) per person and one million and no/100 dollars ($1,000,000.00) per occurrence, for loss sustained by either acts or occurrences that arise from or grow out of the celebration. 4. Signs. The Chamber will. post signs, the number and content of which must be approved by the City Police Chief, describing the regulations prohibiting liquor as well as the prohibition against participants bringing their own liquor into the park. 5. Noise Control. The Chamber is responsible to control the noise emanating from the Area at a level that will not interfere with the peace and repose of the residential area cn the bluffs on the north, west and south edges of the downtown. 6. Hours of Operation. Operations are limited to 10:00 a.m. to 5:00 p.m. Saturday, October 7,2006 and 10:00 a.m. - 5:00 p.m. Sunday, October 8,2006. (Setup Friday, October 6, 2006) 7. Police Power. The City reserves the right to order a shut down of the Area in the event the Chief of Police determines, in his sole discretion, that the public safety is threatened or any condition of this Agreement is violated. 8. Exdusive Use Qf Lowe" Park. In return for theexclustve use Qf the North End "Of Lowell Park and the right to sublease spaces within the parkes), the undersigned hereby agree$. to. the foUowmg stipulaUons: . Damage deposit of $250.00 and a .users fee of $500.00 to be paid at the signing of this contract (deposit of .$250..00 to be refunded .in whole .orin .part, depending. on .amount of damage, if any, as determined by the Public Works Superintendent). The lessee shall be responsible for any damag.e that is not c9v~red by the deposit · Lessee shall furnish dumpsters or roll-off boxes in sufficient quantity to contain the 9~l,Iml,.J1ati(:>nof.t[a$h,geJ:u~ra\ed,QY.t.l1e.eYent(s)t;lDcj,.shaII see that .all trash is picked .up . daily and deposited in dumpsters, including the emptying of park trash receptacles. NOTE: In the case of Lowell Park the existing restroom facility shall be closed and the City shall furnish at least four additional restrooms (3 regula~ and 1 handicap accessible) at City expense and the four additional restrooms by the lessee will be at their~expense. Restrooms will be pumped prior to 10:00 a.m. Sunday with the cost to be borne by t. Greater Stillwater Area Chamber of Commence and the City in equal share. · Lessee shall confer with the Chief of Police as to the advisability of closing the Levee Road (Lowell Park) and shall hire any security personnel the Police Chief requires. 9. facilities. Lessee shall furnish portable restrooms (at least four) to augment the existing 10. Hold Harmless and Indemnify. The Chamber agrees to hold the City harmless and to indemnify and defend the City with regard to any claims, causes of action or demands that might be brought against the City arising out of the activities in the Area including the dispensing of Liquor pursuant to this Agreement. 11. Event shall be as described in the attached Special Event Application, which may have comments, shall become a part of this contract. r\r\ IN, WITNESS WHEREOF, the parties have set their hands this J 1 \01\.Gh , 2006. 30-ft\- day of before me this ,2006. By-e SARAH LENORE...... Notaty NIle M~ Commission .... CITY OF STILLWATER Jay L. Kimble, Its Mayor Attest: Diane F. Ward, Its Clerk Subscribed and sworn to before me this day of , 2006. Notary Public . Pal!e 2 of2 . RESOLUTION 2006-69 APPROVAL OF FALL COLORS FINE ART AND JAZZ FESTIVAL CONTRACT BE IT RESOLVED by the City Council of Stillwater, MN that the Fall Colors Fine Art and Jazz Festival Contract for 2006, as on file with the City Clerk, is hereby approved and authorizes the Mayor and City Clerk to sign said agreement. Adopted by the Stillwater City Council this 4th day of April, 2006. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . . . . . STAFF REQUEST ITEM I Department: Public Works I Date: 3-29-06 DESCRIPTION OF REQUEST (Briefly outline what the request is) Request to have Johnson Controls repair the water and condensation problem at the Lowell Park restrooms. We received 3 quotes with varying results and found Johnson Control provided the best quote to solve the condensation problem in the Lowell Park restrooms. · Springborn Heating provided no quote and stated that the problem is not solvable. · Hoffman Heating provided a quote to install a fan to get the air flowing but nothing to correct the problem. · Johnson Control provided a quote correcting the problem. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Johnson Control quote is $16,224. Money is budgeted in 2006 for Lowell Park restrooms capital outlay. ADDITIONAL INFORMATION ATTACHED Yes--.L No_ ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. I Submitted by: ~ ~ - - I Date: 03-29-06 RESOLUTION 2006-70 ACCEPTING PROPOSAL FROM JOHNSON CONTROLS REGARDING THE LOWELL PARK RESTROOMS WHEREAS, a proposal has been received from Johnson Controls regarding the repair of water and condensation problem at the Lowell Park restrooms. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA hereby approves the proposal, as on file with the City Clerk and authorizes the Mayor to sign said proposal. Adopted by the Stillwater City Council this 4th day of April, 2006 Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk . . . 03/21/2006 TUE 14:42 FAX 763 566 2208 JOHNSON CONTROLS INC ~002/004 . J~HNSON CONTR~LS~ Johnson Controls, Inc. Controls Group 1801 67th A venue North Minneapolis, MN 55430 Tel: 763/566-7650 Fax: 763 1566.2208 PR.O~OS~ TO: City of Stillwater Division of Public Works ATTN: Nick Chaves PROJECT: Provide new dehumidifi~ation system and exhaust improvements . Proposal: We propose to provide a new dehumidifier to serve tbe (2) lavatories in the outdoor park shelter by the river. In addition, we will replace the existing exhaust system with a properly sized system for improved ventilation. Included are the following: · Demo and remove the old fan · Provide and install new properly sized fan in existing wall opening and duct to new openings in lavs to pull air directly from the space versus through the crawl space · Provide and install new 130 pint/day dehumidifier in crawl space and duct supply and return to both mens and ladies lav. Wall penetrations are included · Modify crawlspace to accommodate the new dehumidifier including wall patching as needed. Equipment to be completely enclosed to prevent vandalism . Provide drain piping to existing drain for condensate · Electrical wiring as needed for power and control. Reuse existing control for exhaust fan · Start test and check out of system · 1 year parts and workmanship warranty . Confidential Page 1 03/2112006 procuremcnt - Iil:htin; - building systems - d<Sign - o~rations - projed manal:ement -lire ~3rely - ~ommi..ioni"l!: - sc:nicc:s - security 03/21/2006 TUE 14:43 FAX 763 566 2208 JOHNSON CONTROLS INC ~ 003/004 /~ .-.....-. - ... J~HNSON CONTR~LS@ . Reasons to CllOose JCI: · 120-year history as global leader of building products and services · Capabilities to design, engineer, implement, and manage all retrofit projects · Ability to integrate multiple systems from multiple suppliers into Metasys . Provcn track rccord for equipment reliability and support service · Open Protocol architecture that is expandable and scaleable · Stability and resources ofa $29 billion Fortune 100 company · Local support 24171365 that is familiar with your facility . AIl for the net sum of...... ... ....... ...... ..... ......... ...................... ..... ...................$16,224 This quotation is good for 30 days. (lMPOR'fANT: This proposal incorporates by reference the terms and conditions on the following page.) This proposal is hercby accepted and Johnson Controls is authoriz.ed to proceed with the work; subject, however, to credit approval by Johnson Controls, Inc., Milwaukee, Wisconsin. SignalUrc; J~bnW.~~ SIgnature; tZ Name: Peter J. Greene Parks and Rec, City of Stillwater Name: Title: Title: System Solutions Services Date: Date: 03121/06 Confidential Page 2 03/2112006 . pro~mtllf -lighting - building 5)'stnns - drsign - opmllioDS - projfft management -life safety - fommWiOlling - services - HCUrlly r .1 ~ j I I ~ I i I,. I I Ma..13 "",.....v I SEER I IDStaIJation shall includ" I I I eI I m I I I I I I I I I I I I I I Accepumce (C _ By ~ @~19\lI)(e02=' , ~ ; I ~ ; ~ narJ! - 'i -LJ6 I ; B . t 0 City, State, Zip Work Phone(s) (A;t h S I ~-~ 7 s- .it 1/ ;;J..... m We will furnish. install and service the equipment listed below at fhe price, terms and conditions outlined 011 both sides of~. proposal. ~ ; ~ 3 .-'" I"'i 1-- .-- 11 ! J I -~ L:_!1tl il~~ m i i Bmh H...ng ~ I / ./0---. . f I I' -J. ~ . / De _I ,~I .. X in bO:;lS ""' Yes I o New condensllte drain syste~l o New condensate pump l. I o Install 8UX. amdensatc drai4 pall m o New high dfieicllty air fillC~ m o New humjdifiQllion ~ I I o New retUrn air filter grill ?, Ii o Meet all <:ode req1lirements i m o Complete system sian up i ~ r;v' -'-- year pam warranty i m r;y- -1- year labor warranty! u o ----..:. year compressor wa~ranty I o _ year service agreem~:ftt I o ~~Soo I Totallm1estmen1 $~ -I C. tJ~ or;.:::j M tsr/L.-S. _ I jlS y,. /1 IS A"" I C':"J ThW Amount $ i I V ~-: I cJr$'..-, Down Paymem $~ m Balance Due $----i . ~~:~ 1. ! I j I Dmat~~ J ;:: j -- - -- ~~,I) .. Hoffman Heating & Cooling Inc. 651-439-5710 · 651-436-5666 · 715-247-5780 1709 Greeley St. So. · Stillwater; MN 55082 Customer Name Address t-cw " . Proposal and Agree~~tc l '[:1:-11 w J~ Phone r;.SI- .;J '7.)' - "y J 4.3 I ' eJ1..J~ob Address Equipment Specifications J..... 3 00 j...; EER Model Number(s) AFUE Btuh Cooling VP~ J /~)'rL!i; o New~Am on t o New _ Amp eiectrlC service o New low voltage wiring o New weather resiSlant equipment stan4. o New reinforced equipment pad o New vibration isoJatioll pads o New properl}' sized refrigerant Jines o New clean, dry .AlCR. copper tubing o Insulate refrigeI'llllt suction linelS) o InSlall ret'rigeraDt drier(s) o Ev:acuate refrigerant .system o Charge to manufacturer's &peCS o Meet all federal, state & local Jaws o Optioo (below) Votr. ~~ rJG~ v.. : I'..s 1- Itr\..... ......, -==-Elliiili&t_I-==s_ - 2'd 2180-SEto--1S9 o Remove existing equipmcmt from prcmi o Install energy saving setback therll105l8t o New copper wire from ~ to_ o Malee air light plenum transition o ~ new supply diffuser(s) r _, n lM""New duct ronfrom ~ o Noise reducing flmble duct connector o Balance for unifurm supply air distn"butioll o Provide for external combustion air o N_ gas pipins from _ to _ o New vmt pipe and clip o Clean work area to customer's satisfaction o Date - XH.::I .l3rM3SH, dH WdEO:l 9002 El qa.::l FEB-10-2006 04:20P FROM:SPRINGBORN HEATING 651-4391276 TO: 2754112 P.2 . 2/10/06 TO NICK CRAVES CITY OF STILL WATER PUBLIC WORKS. IN REGARDS TO THE PUBLIC RESTROOM IN LOWELL PARK WE HAVE DETERMEND TIIERE WOULD NOT BE A GOOD WAY TO GET ENOUGH HUMIDITY OUT TO DO A LOT OF GOOD. A NUMBER OF FACTORS GO INTO THIS CONCULSION SUCH AS MOISTURE BEING BROUGT INTO THE BUILDING THRU THE CEMENT BLOCK FROM THE GROUND AND THE WELL HOUSE. ALSO THE CONSTANT OPENING OF THE DOORS WILL NEGATE WHAT IS TAKEN OUT. FINDING A PLACE TO PUT THE UNIT WITHOUT A UTILITY ROOM WOULD ALSO BE PROBLEMA TIC.ADDING VENTALATION FANS WOULD HELP CIRCUALATION BUT WOULD NOT DEHUMIDIFY. TIlANK yOU. JAMES D. SAN CARTIER CL._.... () AW-- SALES MANAGER, SPRlNBORN HEA TINiJ It"',....--- STILLWATERMN. 55082 PH. 439-1519 . . . Memo TO: Mayor & Council FROM: City Administer Hansen DATE: March 29,2006 SUBJECT: Dock Permit - St. Croix Boat & Packet Company The Planning Commission completed their review of the dock permit for the St. Croix Boat and Packet Company. They did not recommend any change to the language of the contract or its requirements. . In 2005, Mr. Anderson's fees were increased from $1350 per boat to $1400 per boat. He has agreed to pay $1,450 per boat unit for 2006. This will generate $8,700 for the six units and equal a 3.45% increase. RECOMMENDATION: Council approval of the Dock Permit for St. Croix Boat and Packet Company with fees increased to $1450.00 per unit ($8,700.00 total). . DOCK PERMIT . Pursuant to Chapter 48.6 of the Stillwater City Code, the Stillwater City Council ("City") hereby grants to the St. Croix Boat and Packet Company ("Company") a Dock Permit upon the following terms and conditions: 1. LOCATION. The Dock may be maintained in the St. Croix River approximately 1000 feet south of East Nelson Street, on the parcel owned by the City and located south of the Dock Cafe. OTHER RULES. The company must abide by the rules and regulations and permit conditions of the Corps of Engineers of the United States Army and the Minnesota Department of Natural Resources. Any charter or excursion vessels carrying passengers for hire and using docks must abide by applicable U.S. Coast Guard regulations. 2. NO GAS PUMPS. No gas pump may be located on the dock. 3. NO DISCRIMINATION. . The Company may not discriminate against any person on the basis of race, creed, national origin, sex or social status. 4. WATERFRONT REGULATIONS. The Company must abide by all rules and regulations and restrictions set forth in Chapter 48.11 of the Stillwater City Code relative to the waterfront. 5. SPECIAL USE PERMIT. The Company must abide by the conditions as set forth in the Special Use Permit (SUP/88-00) issued to Company by the Stillwater City Council, dated July 18, 2000. 6. SCHEDULE OF FEES AND REPORT OF ACTIVITY. Upon request of the City, the Company must submit a schedule of fees charged for the general and transient boat docking and a report of summarizing the boating activity for the year. The activity report must state the number of boating trips made each week and the number of passengers carried during the week. . . . . 7. INSURANCE. The Company must provide the City with Certificate of Insurance evidencing One Million/Three Million General Liability Coverage of their operation, naming the City as an additional insured under the policies as their interest may appear. 8. PUMP OUT PRIVILEGES. The Company must provide pump-out privileges for marine heads for any boater requesting this privilege at the same rate and fee charged to boats that are moored at the dock for a fee. 9. INSPECTIONS. 10. 11. The City reserves the right to request inspections of heads, electrical systems or other unsafe conditions on or about the dock or any vessel moored thereto. USAGE. The moorage at the dock facilities is limited to five (5) charter and or excursion boats, and a service boat not exceeding 26 feet in length. The Company must accommodate a reasonable number of public ''walk on" passengers and Company must also accompany a reasonable number of transient boats. In no event may the number of boats or vessels exceed the moorage limitation contained in the permits issued by the U.S. Army Corp of Engineers and the Minnesota Department of Natural Resources. PERMIT FEE. The annual permit fee is $1,450 each for the Avalon (a 675 passenger rear wheeler), Empress Andiamo (a 500 passenger rear wheeler), Andiamo Showboat (a 150 passenger rear wheeler), Jubilee (a 150 passenger rear wheeler), the Andiamo (a 115 passenger rear wheeler moored at Sunnyside Marina), the transient boat docks and the Company owned dock for a total of $8,700.00. The permit shall also allow a 26-foot service boat. 12. TRANSIENT BOATS. Transient boats are defined as vessels that use the dock as a stopover privilege on a trip that does not originate from the dock. Transient boats must be limited to dock up not more than 24 hours per stay. "Bareboat" charter vessels are considered transient boats if the origination of the trip, including loading of passengers, takes place elsewhere. 13. PARKING. The City reserves the right to request the Company's assistance in assuring that patrons and guests of the Company will park in a designated municipal parking lot. Page 2 of3 14. FIRES. . No person may build a fire in any area of the docking premises or in any vessel moored at the dock. 15. OBSTRUCTIONS. The City does not by granting this permit accept any responsibility for dredging the dock area or making the dock area free from obstructions or other hazards to navigation. 16. STORAGE. The City is not responsible for storage of the docks during the off-season and the Company must abide by any decision of the City with regard to storage. 17. RESERVATION OF RIGHTS. The City reserves the right to add or amend these rules when needed to protect the health, safety and welfare of the City. 18. RIGHT OF ENTRY. The Company agrees to grant the City a right of entry upon any portion of the City property upon which the Company has constructed tenant owned improvements for the . purposes of constructing Phase II and Phase III of the Stillwater Levy Wall project during the year 2006, subject to reimbursement to Company of any expenses associated with moving tenant owned improvements that are lawfully due to Company and under the Federal Relocation Standards Act. 19. DURATION. The duration of this permit is from January 1, 2006 through December 31,2006. 20. TERMINATION. This permit may be terminated by the City at anytime it is deemed necessary for the protection of the public safety, health or welfare or for a violation of any conditions of this permit. Dated this 4th of April, 2006 CITY OF STILL WATER By: Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk . Page 3 of3 . RESOLUTION 2006-71 APPROVAL OF DOCK PERMIT FOR ST. CROIX BOAT AND PACKET BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the 2006 Dock Permit for St. Croix Boat and Packet, as on file with the City Clerk, is hereby approved, and the appropriate city staff is authorized to sign said 2006 Dock Permit. Adopted by Council this 4th day of April, 2006 Jay L. Kimble, Mayor . ATTEST: Diane F. Ward, City Clerk . Memorandum . City of Stillwater Community Development Department To: From: Larry Hansen, City Administrator Bill Turnblad, Community Development Directo~ Date: March 30, 2006 Re: Annual Review of Special Use Permit SUP/88-60 St. Croix Boat and Packet BACKGROUND As a condition of approval of the Special Use Permit (SUP/88-60) for Andiamo Boats (St. Croix Boat and Packet Co.), an annual review is required. A part of the review is a wharfage permit for Gondola on the St. Croix, which uses the public dock for boarding. Included in the attached Planning Department memo is a summary of the activity . generated by both ofthe companies in 2005. As can be seen, the St. Croix Boat and Packet Co. generated 957 trips and had a total of 100,837 passengers (down from' 998 trips and 1005,000 passengers in 2004). The Gondola booked about 1,000 passengers in 2005, which was about the same as in 2004. Even though the boating companies generated significant activity in the downtown area, no major operation or maintenance complaints were received last year. RECOMMENDATION City Planning Commission - At their March 13, 2006 meeting, the Planning Commission unanimously recommended approval of the annual review ofSUP/88-60 and of the wharfage permit for Gondola on the St. Croix. City Staff - Staff also recommends approval of the annual review of SUP /88-60 and of the wharfage permit. Attachment: Planning Department memo . . Memorandum . . To: Stillwater Planning Commission From: Bob Lockyear, Interim Community Development Director Date: March 6, 2006 Re: Special Use Permit renewal for the 2006 season Wharfage permit for St Croix boat and Packet Co. and Gondola on the St Croix Background: Background: As a condition of approval of the special use permit issued for the St Croix boat and Packet Co., an annual review is required. A part of the review includes a wharfage permit for the Gondola on the St. Croix that uses the public dock for boarding. We have received no significant complaints on the operation or maintenance of the docks area. The St. Croix Boat and Packet Co. operate six boats from the docks and provide transient boat dockage for visitors by water. The boats and their operations are as follows: St. Croix Boat and Packet Co. - 2005 Boats Charters Excursions Trips Passen2ers Trips PasseD!!ers Jubilee II 79 7877 169 9767 Andiamo 99 3773 2 36 Anastasia 143 6950 13 452 Andiamo 138 11392 41 3308 Showboat Empress Andiamo 45 7385 122 15997 Avalon 58 19517 48 14383 Total 562 56,894 395 43,943 Trips 957 Passengers 100,837 I Grand Total I The gondola booked 1000+/- passengers in 2005. Recommendation: Staff would recommend that the permit be renewed for the 2006 season. Attachments: St Croix Boat and Packet Company fee schedule Copy of original Special use Permit Excursions i. Page I of3 ", eroilloill,pacbt CO, . PO Box 406-525 South Main Stillwater, MN 55082 651-430-1234 Public Excursions Daily Schedule (All prices plus tax) !DEPARTII ARRIV ALl CRUISE Adult y INCLUDES Child 6-12 n-Fri 111 :30am II 1 :30 pm II Deli Luncheon 1$16.50 13.50 day 16:15 pm118:30pm I $18.80 day Chicken & Ribs 15.90 sday esday 16:15 pm II 8:30 pm I Prime Rib & $22.95 Chicken 19.95 116:15 pmll 8:30 pm I Prime Rib & $26.95 ay Chicken 23.95 day 18:45 pm 1111 :30 pm I Band 1 No Food! 1$11.951 6/16-8/25 rday ~~I 1$16.50 am . pm Deli Luncheon 13.50 day I 5:30pm II 8:00 pm I Complete Feast 127.951 Dixie Land Jazz day 110:30 amlll :00 pm II Brunch Buffet 1118.80 I 15.90 11:30 pm "4:00pm I Roast Beef 118.80 I day & Chicken Dixie Band 15.90 II II II II I B 18 I i Mon I Tues I Thur i !Wedn II Frid I~ 18 18 IB 18 II . . http://www.andiamo-ent.comlexcursio.htrn 3/912006 Excursions Page 2 of3 . II Sunday 114:30 pm 117:00 pm I 1.:::__, . "_ Roast Beef & Chicken Dixie Band I LMQ II ~J 20 people total minimum or trip wiJI be cancelled. All lunch & dinner cruises include coffee, all other beverages are an extra cost. Cash Bar Available on all Cruises. There are full service bars on all excursions. Children 5 & under are free on most cruises, excluding Friday Nights 8:45, Saturday Nights 5:30, ConfIrmed reservations by advance purchase of tickets only. No refunds! All Prices Plus Tax MN sales tax on food portion and port charge on boat portion. Cash Bar available on all trips. (American Express, VISA, MasterCard and Discover accepted) . Monday thru Saturday Lunch Cruise $16.50 + Tax Monday -Friday ~ 11:30 to 1:30 Saturday ~ 11:00 to 1:00 Deli Meats & Cheeses, breads, assorted salads, fresh fruit, a warm entree that varies daily, cookies and coffee. Sunday Brunch $18.80 + Tax 10:30 to 1:00 p.m. Tomato basil beef tips with pasta, cheesy eggs, bacon and sausage, hash brown potatoes, sweet rolls, fresh fruit, orange juice, coffee and seasonal salad and entree selection. Sunday Jazz-Me-On-The-\Vater $18.80 + Tax 1 :30 to 4:00 p.m. Featuring..."The Emperors of Jazz". Beef Pot Roast with candied root vegetable, roast chicken, garlic mashed potato , assorted salads, fresh fruit, rolls and desserts, coffee. . Sunday Jazz-Me-Again $18.80 + Tax 4:30 to 7:00 p.m. Featuring..."The Emperors of Jazz". Beef Pot Roast with candied root vegetable, roast chicken, garlic mashed potato with cream sauce, assorted salads, fresh fruit, rolls and dessert, coffee. http://www.andiamo-ent.com!excursio.htrn 3/912006 Excursions Page 3 of3 Monday, Tuesday & Thursday Night Cruise $18.80 + Tax . 6:15 to 8:30 p.m. Our Famous BBQ Ribs & Roasted Chicken, Potatoes, Cole Slaw, Baked Beans, Rolls and Butter, Cookies & Coffee. Wednesday Night Cruise $22.95 + Tax 6: 15 to 8:30 p.m. Enjoy our delicious buffet of Prime Rib and grilled chicken breast with a artichoke roasted red pepper sauce, potatoes, green salad, fresh fruit, rolls & butter, dessert and coffee. Saturday Night Cruise $27.95 + Tax 5:30p.m. to 8:00 p.m. Enjoy the authentic Dixieland sounds of "The Emperors of Ja7..z." Roast Beef Tenderloin with peppercorn sauce, grilled chicken breast with Maltese sauce, breaded Cod, parsley buttered potatoes, Green salad, fresh fruit and gourmet desserts. Famous Friday Night Cruise $26.95 + Tax 6:15 p.m. to 8:30 p.m. Live Music (see schedule below) After 8/25 the band will be... " I':mperors of .Jazz nixie Land Hand" Enjoy our delicious buffet of Prime Rib and grilled chicken breast with a artichoke roasted red pepper sauce, potatoes, green salad, fresh fruit, rolls & butter, dessert and coffee. . 8:45 to 11 :30 p.m. Friday Night Music On The Water Cruise $11.95 + Tax No Food Available June 16th thru August 25th Only This trip is no longer available after 8/25 The 6:15 dinner cruise is available until mid October. There will be a Dixie Land Band on the 6:15 cruise starting 9/1 Lai:-it modified: Fehruary 21. 2006 . http://www.andiamo-ent.com!excursio.htm 3/912006 . DOCK PERMIT Pursuant to Chapter 48.6 of the Stillwater City Code, the Stillwater City Council (City) hereby grants to the St. Croix Boat and Packet Company (Company) a Dock Permit upon the following terms and conditions: 1. LOCATION. The Dock may be maintained in the St. Croix River approximately 150 feet south of East Nelson Street, on the parcel owned by the City and located immediately south of the Dock Cafe parcel of land. 2. OTHER RULES. The Company must abide by the rules and regulations and permit conditions of the Corps of Engineers of the United States Army and the Minnesota Department of Natural Resources. Any charter or excursion vessels carrying passengers for hire and using docks must abide by applicable U.S. Coast Guard regulations. 3. NO GAS PUMPS. . No gas pump may be located on the dock. 4. NO DISCRIMINATION. The Company may not discriminate against any person on the basis of race, creed, national origin, sex or social status. 5. WATER FRONT REGULATIONS. The Company must abide by all rules and regulations and restrictions set forth in Chapter 48.1 I of the Stillwater City Code relative to the waterfront. 6. SPECIAL USE PERMIT. The Company must abide by the conditions as set forth in the Special Use Permit (SUP/88-60) issued to Company by the Stillwater City Council, dated July 18, 2000. . 7. SCHEDULE OF FEES AND REPORT OF ACTIVITY. Upon request of the City, the Company must submit a schedule offees charged for the general and transient boat docking and a report summarizing the boating activity for the year. The activity report must 13. TRANSIENT BOATS. . Transient boats are defined as vessels that use the dock as a stopover privilege on a trip that does not originate from the dock. Transient boats must be limited to dock up to not more than 24 hours per stay. "Bareboat" charter vessels are considered transient boats if the origination of the trip, including loading of passengers, takes place elsewhere. 14. PARKING. The City reserves the right to request the Company's assistance in assuring that patrons and guests of the Company will park in a designated municipal parking lot. 15. FIRES. No person may build a fire in any area of the docking premises or in any vessel moored at the dock. 16. OBSTRUCTIONS. The City does not by granting this permit accept any responsibility for dredging the dock area or making the docking area free from obstructions or other hazards to navigation. . 17. STORAGE. The City is not responsible for storage of the docks during off-season and the Company must abide by any decision of the City with regard to storage. 18. RESERVATION OF RIGHTS. The City reserves the right to add to or amend these rules when needed to protect the health, safety and welfare of the City. 19. RIGHT OF ENTRY. The Company agrees to grant the City a right of entry upon any portion of the City property upon which the Company has constructed tenant owned improvements for the purposes of constructing Phase II and Phase III of the Stillwater Levy Wall project during the year 2000, subject to reimbursement to Company of any expenses associated with moving . . state the number of boating trips made each week and the nwnber of passengers carried during the week. 8. INSURANCE. The Company must provide the City with Certificate ofInsurance evidencing One MilJion/Three Million General Liability Coverage of their operation, naming the City as an additional insured under the policies as their interest may appear. 9. PUMP OUT PRIVILEGES. The Company must provide pump-out privileges for marine heads for any boater requesting this privilege at the same rate and fee charged to boats that are moored at the dock for a fee. 10. INSPECTIONS. The City reserves the right to request inspections of heads, electrical systems or other unsafe conditions on or about the dock or any vessel moored thereto. 11. USAGE. . The moorage at the dock facilities is limited to five (5) charter and or excursion boats, one (1) floating ticket office vessel and a service boat not exceeding 26 feet in length, The Company must accommodate a reasonable nwnber of public "walk on" passengers and'Company must also accommodate a reasonable number of transient boats. In no event must the number of boats or vessels exceed the moorage limitation contained in the permits issued by the U.S. Army Corps of Engineers and the Minnesota Department of Natural Resources. 12. PERMIT FEE. The annual pennit fee is $ 1100.00 each for the Avalon (a 675 passenger rear wheeler), Empress Andiamo (a 500 passenger rear wheeler), Andiamo Showboat (a 150 passenger rear wheeler), Jubilee (a 150 passenger rear wheeler), the Andiamo (a 115 passenger rear wheeler moored at Sunnyside Marina), the transient boat docks and the Company owned dock for a total of$ 7,700.00. The pennit shall also allow a 26-foot service boat. . tenant owned improvements that are lawfully due to Company under the . Federal Relocation Standards Act 20. DURATION. The duration of this pennit is from January 1,2000 through December 31, 2000. 21. TERMINATION. This permit may be terminated by the City at anytime it is deemed necessary for the protection of the public safety, health or welfare or for a violation of any of the conditions of this permit. Dated this 18th day of July 2000. FOR THE CITY OF STILL WATER: By: Mayor . Attest: City Clerk e . . . , ~ ":. CITY OF STILLWATER ORIGINAL Case No.: SUP/88-60 Permit Fee: N/A Date Fee Paid: N/A ZONING USE PERMIT Certificate of Compliance X Special Use Permit Rezoning Sign Conditional Use Amended Variance Planned Unit Development Grading Other Applicant: St. Croix Boat and Packet Company Address: 431 East Nelson Street just south of Dock Cafe Restuarant and east of South Main Parking Lot City/State/Zip Code: Stillwater MN 55082 Property Description: Section 28, Township 30 N., Range 20 W., Washington County, Minnesota. Project is located at river mile 23.2 of hte St. Croix River Zone District: RB, Two Famiy Residential, Flood Plain, Bluffland/Shoreland Permitted Use: Amendment of special use permit for transient charter and excursion boats. Conditions of Approval: 1. The maximum number of boats are as listed below: Three boats on City docks. a. Jubilee Showboat Empress Transient slips - 14 -21 (dependent on size of boat) b. Owner dock Avalon c. Sunnyside Andiamo (boarding only) 2. The pedestrian walkway running north to south along the river shall be open for public pedestrian use. 3. No outside vending machines shall be located on City property. 4. Walkway and site lighting shall be reviewed and approved by the Community Development DirectOL 5. No food service shall be provided to boarding staging areas. 6. A site lighting plan shall be prepared by the City and owner providing customer and security lighting and minimize impact on surrounding areas. 7. Two restrooms shall be provided for boat customers. The use of boats restroom for boat l~. 'o", ~.. ~. ~. j. patrons waiting to board boats shall be communicated to waiting patrons. If portable restrooms a.re provid~d on a temporary basis, they sh?" not b~ a permanent solution. . . The St. CroIX Boat a~ Packet Company shall work with the City on a permanent solutio to restroom problems' in the are of boat operation. 8. The outside storage building shall be converted to a garbage container enclosure and all garbage stored within the building. 9. Noise from the docks shall be held to a minimum after 10 p.m. 10. Excursion Icharter boats moored at City docks shall not play music at docks after 10 p.m~ . 11. The use and these conditions shall be enforces by the City through issuance of its annual dock permit. 12. This permit shall be reviewed annually before the dock permit for the City owned property is approved by the. City Council. . /y " We accept the conditions 9fJhis permit. We understand that any changes from these plans must be resubmitted for ~pproval. >~;', , '.z~ ::<: ~-/l- Community Development Director !Jf!i.IJ . / /2-//00 I fte . . . . MEMORANDUM TO: FROM: SUBJECT: DATE: Mayor & Council City Administrator Hansen Interim City Engineer/Public Works Director March 28, 2006 Recommendation: After considerable thought and discussions with Councilmembers Junker and Milbrandt (who have acted as a quasi personnel committee) and Director of Administration Knauss, I am recommending that we delay filling Klayton's position for a period of 6 months. I am also recommending that we appoint Shawn Sanders as Interim City Engineer/Public Works Director effective April 7, 2006. This will give us a chance to see how Shawn performs in the job (much like we did with Fire Chief Glaser) and will hopefully make Shawn a much stronger candidate for the permanent position. To backfill Shawn's job, I am recommending we hire Dick Moore on a consultant basis for a period of three to six months working roughly 20 hours + as needed. Dick has agreed to a fee of$50.00 per hour which I believe is more than reasonable. He can step right in and perform the work that Shawn is currently doing and is very familiar with Stillwater having served as our contract engineer in the early 1980s. He would also be a good mentor for Shawn. To help cover the work load, I am also recommending we get a graduate engineer from MNDOT for 3 to 6 months. MNDOT has a program where they "farm out" their starting engineers to cities and counties so they get a broader range of experience. MNDOT pays their salary and benefits. We cover whatever work related expenses they have while working here. We have a number of projects where this assistance would be beneficial. It is my belief that if these recommendations are implemented, Engineering and Public Works can continue to function effectively and we will not have to be in a panic mode while seeking a permanent replacement for Klayton. RESOLUTION 2006-72 APPROVING APPOINTMENT OF SHAWN SANDERS AS INTERIM CITY ENGINEER/PUBLIC WORKS DIRECTOR BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that Shawn Sanders is hereby appointed Interim City Engineer/Public Works Director from and after April 7,2006. As compensation for services, Shawn Sanders shall receive wages and benefits at the Entry Step of the City Engineer/Public Works Director salary schedule and other benefits as specified in the agreement between the City of Stillwater and the MN Teamsters Public and Law Enforcement Employee's Union, Local No. 320 representing the Stillwater Public Manager's Association labor agreement. Approved this 4th day of April 2006. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . . . . . . Memo TO: Mayor & Council FROM: City Administrator Hansen SUBJECT: Local Government Resolution DNR Flood Control Funding DATE: March 29, 2006 We are once again applying for state funding for our flood control project. We are hoping to obtain 12.5% of a $2,000,000 project ($250,000). I am suggesting that I be named the authorized agent. RECOMMENDATION: Approval of Local Government Resolution RESOLUTION 2006-73 . APPROVING APPLICATION FOR FLOOD DAMAGE REDUCTION GRANT ASSISTANCE PROGRAM BE IT RESOLVED that Larry D. Hansen, City Administrator, hereinafter referred to as "Authorized Official" acts as legal sponsor for the project contained in the Flood Damage Reduction Grant Assistance Program Application submitted to the City Council on April 4, 2006 and that the Authorized Official is hereby authorized to apply to the Minnesota Department of Natural Resource, hereinafter referred to a "State", for funding of this project on behalf of the applicant. BE IT FURTHER RESOLVED that the Applicant has the legal authority to apply for financial assistance, and the institutional, managerial and financial capability to ensure adequate acquisition, maintenance and protection of the proposed project. BE IT FURTHER RESOLVED that the Applicant has not incurred any construction costs or has not entered into any written agreements to purchase property proposed by this project. BE IT FURTHER RESOLVED that the Applicant has not violated any Federal, State, or local laws pertaining to fraud bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. . BE IT FURTHER RESOLVED that upon approval of the application by the State, the Authorized Official may enter into an Agreement with the State for the above-referenced project, and that the Applicant certifies that it will comply with all applicable laws and regulations as stated in the contract agreement. NOW, THEREFORE BE IT RESOLVED by the Stillwater City Council that Larry D. Hansen City Administrator is hereby authorized to execute such Agreements as are necessary to implement the project on behalf of the Applicant. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . . MEMORANDUM TO: Mayor and City Council JI-{; / FROM: Klayton Eckles, Director of Public Works DATE: March 28,2006 SUBJECT: Approval of Agreement for Shared Water Resources Position DISCUSSION Attached is a contract agreement between the Washington Conservation District and members of the Washington County Water Consortium for the Shared Water Resource Education Program. This agreement allows WCD to hire a water resources educator whose services could then be shared by various Washington County Government entities. . Recall that as part of the Municipal Separated Storm Sewer System (MS4) permit requirements Stillwater and all other MS4 communities must have an education program. By pooling together we can fulfill education needs without having to completely design our own program. Stillwater would contribute $2,000 annually to this shared effort. We would receive some direct service as well as the benefits of having a county wide education effort. RECOMMENDATION Council already gave tentative approval to this concept. Staff recommends that Council pass a resolution authorizing the Mayor and Clerk to execute the attached contract. ACTION REQUIRED If Council concurs with staff recommendation Council should pass a resolution 2006-_ APPROVING CONCEPT AND ENTER CONTRACT BETWEEN WASHINGTON CONSERV A TION DISTRICT AND MEMBERS OF THE WASHINGTON COUNTY WATER CONSORTIUM FOR THE SHARED WATER RESOURCE EDUCATION PROGRAM . RESOLUTION APPROVING CONCEPT AND ENTER CONTRACT BETWEEN WASHINGTON CONSERVATION DISTRICT AND MEMBERS OF THE WASHINGTON COUNTY WATER CONSORTIUM FOR THE SHARED WATER RESOURCE EDUCATION PROGRAM WHEREAS, a contract agreement between the Washington Conservation District and members of the Washington County Water Consortium for the Shared Water Resource Education Program has been received; and WHEREAS, the contract was presented to Council, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: The Mayor and Clerk are hereby authorized and directed to enter into a contract between the Washington Conservation District and members of the Washington County Water Consortium in the name of the City of Stillwater for the Shared Water Resource Education Program required for the MS4 Permit. Adopted by the City Council this 4th day of April 2006. Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk . . . Contract Number: 06-WCWC Educator . CONTRACT BETWEEN WASHINGTON CONSERVATION DISTRICT AND MEMBERS OF THE WASIDNGTON COUNTY WATER CONSORTIUM FOR THE SHARED WATER RESOURCE EDUCATION PROGRAM A. PARTIES This Agreement is made and entered into by Washington Conservation District, hereinafter referred to as HOST, and members of the Washington County Water Consortium, hereinafter referred to individually as a PARTNER. A PARTNER is defined as an entity that executes this agreement. Eligible PARTNERS include watershed organizations and municipalities partially or wholly within Washington County. B. PURPOSE . WHEREAS, the PARTNER has a common objective of educating the citizens of Washington County about water resource, stormwater, and groundwater management in order to improve water quality; and WHEREAS, the PARTNER has identified a need for education assistance; and WHEREAS, 10 watershed organizations in Washington County have education components in their respective watershed management plans; and WHEREAS, 23 communities, including multiple watersheds and the County, in Washington County are required to obtain a Municipal Separate Storm Sewer System (MS4) Permit from the Minnesota Pollution Control Agency (MPCA), which requires nonpoint source pollution education; and WHEREAS, the PARTNER agrees it is in their best interest to define their respective responsibilities and obligations; and WHEREAS, the PARTNER agrees that collaborative efforts are needed to more effectively and efficiently deliver water resource education and meet MS4 permit education requirements; and WHEREAS, the PARTNER requests assistance from the HOST to implement the policies specified in MINN. STAT. SS 103A.206; and WHEREAS, the HOST is authorized to enter agreements to provide such assistance pursuant to MINN. STAT. SS 103C.331, SUBD. 3 and 7. NOW, THEREFORE, the PARTNER agrees as follows: C. TERM OF CONTRACT The term of this agreement shall be from May I, 2006 to May I, 2009 unless extended or terminated earlier as provided herein. D. MEMBERSIDPSTRUCTURE In accordance to the program goals of collaboration and partnership, entities may become a PARTNER by signing the Signature Page at the end of this Agreement. A new PARTNER shall apply to the HOST and sign a separate contract and its signature page shall be attached to the original document. The HOST will coordinate with each PARTNER, update the project budget, and distribute it to each PARTNER. . 2006-09 Share Water Resource Education Program Agreement Page 1 Once the revised overall funding contribution from all of the PARTNERS exceeds the estimated cost in Paragraph F and Budget in Exhibit B, the annual costs to each of the partners will be reduced proportionally. A Membership Summary will be included in the Annual Report prepared by the HOST. . Each PARTNER will assign a member to the Education Subcommittee of the Washington County Water Consortium. This Committee will assist the Shared Water Resource Educator and HOST to prepare the Annual W orkplan, Annual Budget, and Annual Report. E. SCOPE OF SERVICES The HOST will perform for the PARTNER the services and furnish and deliver work products generally described in Exhibit A, attached and made part of this agreement. PARTNER-specific services will be defined in the Annual Workplan noted in Exhibit A. The targeted PARTNER-specific services will be approximately 15% of the total Annual Workplan. Eighty-five (85) percent of the total Annual Workplan will be committed to shared, multi-jurisdictional benefit educational activities. F. COST In full consideration for services under this agreement, the PARTNER shall provide its portion of the annual costs to the HOST in accordance with its executed Signature Page at the end of this Agreement. The total annual budget for the program is shown in Exhibit B with suggested contributions in Paragraph G. The estimated annual cost for the Shared Water Resource Education Program is between $74,000-$81,000, depending on the current salary of the Shared Water Resource Educator and associated benefits. This estimate includes $5,000 for educational materials not covered under overhead. If PARTNER contributions are below the Total Budget, educational material expenses not covered under overhead will not be incurred. Excess contributions beyond the Total Budget will be reimbursed to each PARTNER proportional to its contribution. G. FUNDING STRUCTURE . Each PARTNER is suggested to contribute annually in accordance with the following funding structure: Small Watershed Districts (Taxable Market Value < $1 Billion): $IO,OOO/year Medium Watershed Districts (TMV $l-S Billion): $lS,OOO/year Large Watershed Districts (TMV >$5 Billion): $20,000/year Watershed Management Organizations: $S,OOO/year Watershed Districts with existing educational staff: $2,000/year Large MS4 Cities: $2,000/year Small MS4 Cities: $500/year WCD/County: $S,OOO/year In-kind matches from existing educational staff is also encouraged. H. PAYMENTS 1. The services in Exhibit A provided by the HOST will be billed in accordance to Exhibit B. Invoices will be sent on a quarterly basis and will summarize the work performed. Invoices are payable within 60 days. 2. Office supplies, in-house reproduction expenses, and transportation are included in the overhead noted above. Out source reproduction, special bulk mailings and other non-ordinary costs will be incurred in accordance with authorization to the Water Resource Educator set forth in the Annual Workplan. Any direct costs beyond the actual current budget (the combined contributions of each PARTNER) noted in Paragraph F are to be reimbursed at actual cost with prior approval from the PARTNERs. . 2006-09 Share Water Resource Education Program Agreement Page 2 4 . . . I. EQUAL EMPLOYMENT OPPORTUNlTY- CIVIL RIGHTS During the performance of this Agreement, the HOST agrees to the following: No person shall, on the grounds of race, color, religion, age, sex, disability, marital status, public assistance, criminal record; creed or national origin, be excluded from full employment rights in, be denied the benefits of, or be otherwise subjected to discrimination under any program, service, or activity under the provisions of and all applicable federal and state laws against discrimination including the Civil Rights Act of 1964. J. STANDARDS The HOST shall comply with all applicable Federal and State statutes and regulations as well as local ordinances now in effect or hereafter adopted. Failure to meet the requirements of the above may be cause for cancellation of this contract effective the date of receipt of the Notice of Cancellation. K. DATA PRIVACY All data collected, created, received, maintained, or disseminated, or used for any purpose in the course of the HOST's performance of the Agreement is governed by the Minnesota Government Data Practices Act, Minnesota 1984, Section 13.01, et seq. or any other applicable state statutes and state rules adopted to implement the Act, as well as state statutes and federal regulations on data privacy. The HOST agrees to abide by these statutes, rules and regulations and as they may be amended. L. AUDITS, REPORTS, AND MONITORING PROCEDURES The HOST will: I. Maintain records that reflect all revenues, cost incurred and services provided in the performance of the Agreement. 2. Agree that the County, the State Auditor, or legislative authority, or any of their duly authorized representatives at any time during normal business hours, and as often as they may deem reasonably necessary, shall have access to the rights to examine audit, excerpt, and transcribe any books, documents, papers, records, etc., and accounting procedures and practices of the HOST which are relevant to the contract. M. INDEMNITY Each PARTNER and HOST will hold harmless, defend and indemnify all other parties to this Agreement, their officers, board members, employees and agents for any and all damage, liability, cost or claim (including reasonable attorneys' fees) to the extent it is the result of its negligent act or of another action or inaction that is the basis for its liability in law or equity. The PARTNER agrees to provide proof of contractual liability insurance upon request. This paragraph does not constitute a waiver of, or otherwise diminish, any statutory or common law defense, immunity or limit on liability any PARTNER or HOST may enjoy as against any third party. N. INDEPENDENT CONTRACTOR It is agreed that nothing herein contained is intended or should be construed in any manner as creating or establishing the relationship of co-partners between the parties hereto or as constituting the HOST as the agent, representative, or employee of PARTNER organization for any purpose or in any manner whatsoever. The HOST is to be and shall remain an independent contractor with respect to all services performed under this Agreement. 2006-09 Share Water Resource Education Program Agreement Page 3 . The HOST represents that it has, or will secure at its own expense, all personnel required in performing services under this Agreement Any and all personnel of the HOST or other person, while engaged in the performance of. any work or services required by the HOST under this Agreement, shall have no contractual relationship with the PARTNER and shall not be considered employees of the PARTNER. O. MODIFICATIONS Any alteration or variation shall be reduced to writing as an amendment and signed by the parties. P. MERGER It is understood and agreed that the entire agreement of the parties is contained here, except as modified during the term of the Agreement by a writing under Paragraph 0 above concerning a non-material change, and that this contract supersedes oral agreements and negotiations between the parties relating to this subject matter. All items referred to in this contract are incorporated or attached and deemed to be part of the contract Q. TERMINATION This Agreement shall commence when executed by HOST and all PARTNERS and shall continue until terminated. The Agreement shall commence with respect to each additional Partner on that Partner's execution of a signature page acceding to the terms of the Agreement This Agreement shall terminate immediately upon completion of the activities enumerated herein and the program duration expires. Any party to this agreement may withdraw participation on an agreement-year basis with sixty days written notice to HOST prior to the annual anniversary for this Agreement, with the actual termination date falling on the anniversary date. Pro- rated contributions will be returned to the terminated PARTNER. HOST will promptly notify all PARTNERS of any PARTNER's termination. Termination by anyone PARTNER shall not constitute the termination ofthis . agreement If HOST determines that PARTNER termination has resulted in inadequate funds to deliver the work products generally described in Exhibit A, the HOST shall terminate the agreement effective the anniversary date unless adequate funds can be procured. Termination by the HOST will constitute termination of this agreement in whole and pro-rated contributions will be returned to each PARTNER. R. OWNERSIDP OF DOCUMENTS AND INTELLECTUAL PROPERTY All property of the HOST or PARTNER used, acquired or created in the performance of work under this Agreement, including documents and records of any kind, shall remain the property of the HOST and PARTNER. The HOST and PARTNERS shall jointly own any product developed in whole or in part during the performance of work under this Agreement and each party shall have the right individually to use, publish or otherwise disseminate any such product. Durable goods purchased by the HOST, such as office equipment and computers, shall remain the property of the HOST. e .2006-09 Share Water Resource Education Program Agreement Page 4 . CONTRACT BETWEEN W ASIDNGTON CONSERVATION DISTRICT AND MEMBERS OF THE WASHINGTON COUNTY WATER CONSORTIUM FOR THE SHARED WATER RESOURCE EDUCATION PROGRAM HOST: Washington Conservation District PARTNER: City of Stillwater Annual Contribution Amount: $2,000 Term: May 1, 2006 to May 1, 2009 IN TESTIMONY WHEREOF the parties have duly executed this agreement by their duly authorized officers. APPROVED: PARTNER HOST BY: BY: Board Chair Date . Title . BY: BY: WCD Manager Date Title Approval as to form and execution: Date 2006-09 Share Water Resource Education Program Agreement EXlllBIT A 2006-09 SCOPE OF SERVICES SHARED WATER RESOURCE EDUCATION PROGRAM . HOST responsibilities: I. Hire, employ and supervise the Water Resource Education Specialist for a three-year period that will successfully serve the education needs as prescribed herein. 2. Obtain financial reimbursement from each PARTNER as prescribed in this agreement. 3. Work in good faith to achieve the goals identified in this agreement. 4. Maintain a strict accounting of all financial transactions. 5. Develop and disseminate annual summaries of accomplishments and budgetary analysis to Washington County Water Consortium. 6. Provide office space, office furniture, computer, transportation, and phone. Equipment purchased by the HOST will remain the property of the HOST following the term of this agreement. PARTNER responsibilities: I. Provide a single representative to the Water Resource Education Subcommittee of the Washington County Water Consortium. This person shall actively participate in the Water Resource Education Subcommittee and assist in employee selection, Annual Workplan Development, and other tasks as needed. 2. Provide funds for the Water Resource Education Program described herein. 3. Provide appropriate and timely feedback to the HOST manager regarding the performance of the Water Resource Education Specialist. 4. Share equipment, staff, and educational resources to facilitate Education Program planning and implementation. 5. As initiated by the HOST, discuss the progress of the Water Resource Education Specialist and agree to . take any action that is appropriate to ensure the successful fulfillment of project objectives. 6. Work with the Water Resource Education Specialist to ensure that services are being used to address high priorities at the local level. Water Resource Educator responsibilities: 1. Prepare, coordinate, and revise Washington County Stormwater Education Program Plan annually with the Education Subcommittee of the Washington County Water Consortium. 2. Review and advise Washington County watershed district PARTNERS annually on educational aspects of their watershed district plans. 3. Develop annual plan of work with Water Resource Education Subcommittee of the Washington County Water Consortium. Workplan will reference Washington County MS4 education programs and watershed district PARTNERS education plans. 4. Implement annual work plan, including planning, implementing, evaluating, and reporting on such anticipated activities as presentations, workshops, in-field training, demonstration projects, and published materials. 5. Pursue grants and other funding sources to enhance Washington County Stormwater Education Program. 6. Coordinate'with "Watershed Partners" and other entities conducting water resource education efforts to minimize overlap and maximize effectiveness. 7. Maintain educational information for web-based Washington County Water Resource Education Program. 8. Presents papers as appropriate at professional meetings within Minnesota. 9. Prepare annual education report (which meets MS4 requirements) and conduct shared MS4 annual meetings for participating Water Consortium members . 10. Develop, with concurrence of PARTNERS' Education Subcommittee representatives, program name and/or logo to be displayed on all products along with appropriate acknowledgement of partnership. 2006-09 Share Water Resource Education Program Agreement . . . EXlllBIT B BUDGET Shared Water Resource Educator Position - Washington Conservation District Estimate Hourly Rate Yearly Salary (I) Benefits (25%) Subtotal (2) Overhead (40%) (3) Total $17.48 $36,358.40 $9,089.60 $45,448.00 $] 8,]79.20 $63,627.20 Expected Starting $19.02 $39,561.60 $9,890.40 $49,452.00 $]9,780.80 $69,232.80 Salary $22.38 $46,550.40 $] 1,637.60 $58,188.00 $23,275.20 $81,463.20 (I) WCD benefits include: health, dental (optional), basic life insurance, retirement, deferred compensation, vacation and holiday. (2) WCD overhead includes administrative and clerical support, equipment, mileage, supplies, rent, etc. (3) WCD total does not include some costs, such as managerial, accounting, reporting and clerical support, which would be provided as an in-kind contribution. Salarv, Benefits, and Overhead Materials Total Year I $69,232.80 $5,000 $74,232.80 Year 2 (5% increase)* $72,694.44 $5,000 $77,694.44 Year 3 (5% increase)* $76,329.16 $5,000 $81,329.16 Total - 3 Year Pro2ram $218,256.40 $15,000.00 $233,256.40 * Incremental Year 2 and Year 3 increases to be covered by WeD as additional overhead. Year 1 Estimated Budget - Based on Expected Starting Salary In-Kind - Provided by HOST Overhead $8,232 Cash - Provided by HOST 0 Specialist Salary $2,500 Equipment (Computer, Desk, etc.) $2,500 Cash - Provided by PARTNERS 0 Specialist Salary $37,061 Specialist Benefits $9,890 Overhead $9,049 Educational Materials $5,000 Total Bud2et - Year 1 $74,232.00 Overhead includes administrative and clerical support, equipment, mileage, office supplies, rent, and in-house reproduction expenses. Overhead does not include out source reproduction, special bulk mailings, displays, books, or other educatio~al program hard-goods and expenses. If PARTNER Contributions are below the Total Budget, Educational Material expenses will not be incurred. Excess contributions beyond the Total Budget will be reimbursed to each PARTNER proportional to their contribution. 2006-09 Share Water Resource Education Program Agreement W ASIDNGTON COUNTY WATER CONSORTIUM SHARED WATER RESOURCE EDUCATION PROGRAM Current Membership Structure and Cash Contributions February, 2006 PARTNER Annual Contribution VBWD $15,000 BCWD $15,000 SWWD $20,000 MSCWMO $4,000 Stillwater $2,000 WCD/County $5,000 $61,000 2006-09 Share Water Resource Education Program Agreement . , . . . . . . RESOLUTION 2005-263 APPROVING PARTICIPATION IN THE SHARE WATER RESOURCE EDUCATOR BE IT RESOLVED by the City Council of Stillwater, MN that the participation in the Share Water Resource Educator is hereby approved Adopted by the Stillwater City Council this 6th day of December, 2005. A TIEST: M~ d uJa1t:t--- Diane F. Ward, City Clerk ~/~ . . Ie, M or . . . ORDINANCE NO.: 968 AN ORDINANCE AMENDING THE STILLWATER CODE, CHAPTER 31-1, SUBD. 5, ~ 2 ENTITLED ZONING MAPS AND BOUNDARIES BY AMENDING "THE ZONING MAP OF THE CITY" TO REZONE PROPERTY WITHIN THE AGRICULTURAL PRESERVATION DISTRICT (AP) TO COTTAGE RESIDENTIAL DISTRICT (CR) The City Council of the City of Stillwater does ordain: 1. PROPERTY. The property shown on Exhibit "A" is hereby rezoned from Agricultural Preservation District (AP) to Cottage Residential (CR). 2. ZONING MAP. The zoning map is changed to designate the property as Cottage Residential (CR). 3. SAVING. In all other ways, the Stillwater City Code shall remain in full force and effect. 4. EFFECTIVE DATE. This Ordinance shall be effective upon its passage and publication according to law. Enacted by the City Council of the City of Stillwater this 4th day of April, 2006. By Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk EXHI'BITA . . ~ $--- ~I" ,,1'" . -~-- I: . Memorandum City of Stillwater Community Development Department To: Mayor and City Council From: Bob Lockyear, Planner Date: March 30, 2006 Re: Case No. ZAT/06-03 Zoning Amendment to create a Height Overlay for the Central Business District Background: This is a follow up to the public hearing that was held on January 9,2006 regarding this height proposal. The Commission laid this over to the February meeting to enable staff to further refine the proposal. A public informational meeting was held on March 2, 2006. Results from that meeting are included as an attachment. Also attached is the new map showing the entire CBD included in the overlay district and the proposed language for measuring height along with some visuals to help with interpretation. . The intent ofthis proposal is to preserve the view-shed from the bluffline to the river in order to maintain a visual connection to the community's river resource, to preserve the traditional historic heights in the historic district area and to promote compatibility within the remaining central business district and the development on the bluffs surrounding the CBD. The map attached delineates the height regulation by lot as proposed. Recommendation: Staff recommends that an amendment to the height district in the CBD and adjacent environs be approved as amended and recommended by the Planning Commission. Actions: February 6, 2006 - Planning Commission laid this proposal over to the March 13, 2006 meeting March 13, 2006 - Planning Commission on a vote of 6-2 recommended approval of the proposal with the addition of the marina parcels to the north along the river which are to be delineated at the 1.5 story or 20' height. April 4, 2006 - Forwarded to the Mayor and Council for action Attachments: Maps of the CBD showing the designated heights by property Explanation of how height will be measured in this overlay district March 13, 2006 memorandum on the public meeting Information and letters on this proposal from the public meeting held on March 2, 2006 . I. Height Overlay District for Central Business District and Land East of BNRR right . of way to the North and South CDD boundary extended Allowable building height shall be detennined by starting the height dctennination from the lowest street curb level adjacent to the subject property and measuring to: A. For Flat Roofs: ... the highest parapet wall of the proposed building. B. For Peaked Roofs: ... the highest roof peak of the proposed building. Exception: In areas detennined by the City of Stillwater to be in the floodplain, as listed on the ~'FJood Insurance Rate Map" of the Federal BmergencyManagement Agency the building height shall be determined by starting the measurement from one foot (1') above the flood elevation recorded for the subject property. Note: All properties along Main Street which front on more than one street will have the height measurement taken fonn the Main Street side of the property. Highest parapet wall of building . ~ .8 ~ ~ ~ Point of lowest street curb level . . .. .~ UJ C/) City of . i !water Engineering Department CBD Height Overlay District Height Height District Limit CBO Riverside 1.5 Story/20' 0 eBD Parkside . 'I 2.5 Story/3D' ~ ".. . __ .r'5' eBD Historic - 3 Story/35' eBO Bluffside 4 Story/45' - 3 Story/35' o FLOOD PLAIN AREA .-. . . . . . .. 730' ELEVATION SAINT CROIX RIVER N ~ ~S\p.. \~~ 1 ~\{~t Sl.t., :fl~. . ~~,_ w =~ '"'$,~~' E '\~o _ ~~i ",.:'..J'.i\)~ r S o 400 Feet - .0 . e s::r w~ ~C/) (")0 :::r~ ..!"OJ N~ OCD O~ (j)~ ~ - - -- - --- -- -- --- -- --- -------'\ - ----- - - - - )> ~ (") :::r ;:+ CD (") .-+ C/) - <-, - .... -' :..,.'~ -~. ~-j~ ,:,' '-"ir ,..o,~, : r", . t (~ ,_ i_' " . I . ~ ,( i ~-.' ;..' ,.:". -~; ~ . '- , ~ , . ~ . .' ~ I "", .. ~ . ..~lit: (' ~ ~ ,:;-.~.~ 0, r:X/ . () ;:+ '< o - (J) ~ ::E w .-+ CD ~ . . s:r Q)~ -'en ()o ::J'"::I -I\.) OJ 1\.)-' oct> 0::1 (j)~ -, )> -, () ::J'" ;::;: Ct> () ...... en ~(~ ~ I , I ~ I . () ;::;: '< o - (f) !::: ::E Q) CD -, MEETING NOTICE Concerning proposed Height Regulation of the Central Business District (CBD) on March 2, 2006 at 7:00P.M. in the City of Stillwater Council Chambers WE WANT YOUR INPUTI . The City of Stillwater is holding a meeting regarding a potential change to the Zoning Ordinance that may affect you and/or your property. As a part of the process regarding consideration of this potential change, the city will hold a public meeting to share the idea with residents and business owners and to solicit your comments on the appropriateness of the change. The proposal is to develop a height limit on all of the properties in the Central Business District (CBD) that would encourage a downward gradient from the bluffline to the river in order to maintain a visual connection to the river resource, to preserve the traditional historic heights in the historic area and to promote compatibility within the remaining CBD area. Proposed height limits are generally as listed below and the attached map provides a visual deliniation. . CBD and Land East of BNRR RofW General Heil!ht Limits: BNRR RofW and land East to N & S CBD boundary extended East side of Water Street to west side ofBNRR right of way East side of 2nd street to Water Street from Nelson to Mulberry West Side of 2nd Street from Nelson to Mulberry West Side of Main Street North of Mulberry East Side of Main Street North of Mulberry Second Street to Water Street Extended South of Nelson East and West side of Third Street Stories 1.5 2.0 3.0 4.0 4.0 3.0 3.0 3.0 Feet 20 30 35 45 45 35 35 35 Do you think that this type of regulation is needed to preserve the downtown viewshed? Do you think that this to much regulation of the CBD? Do you think that the city needs to look at other issues concerning height controls? Please come and share your views with the city and your neighbors. The information gathered at this meeting will be shared with the decision makers regarding this proposal; the Planning Commission and the Mayor and City Council. e Memorandum . To: Stillwater Planning Commission From: Bob Lockyear, Interim Community Development Director Date: March 13, 2006 Re: Report on the Public Meeting regarding Height Regulation in the CBD held on Thursday, March 2, 2006 Background: We advertised an informational meeting regarding amending the height regulation of the CBD. The meeting was recorded and you each received a DVD copy of the 1 hour meeting. There were 57 people that signed in for the meeting and about 30 spoke. The majority of speakers were in favor of developing a more restrictive height regulation in the downtown and there were some suggestions about how we should look at the regulation. While some people were of the opinion that the heights, as proposed should be implemented, others thought that the city should consider the impact on pedestrians in the downtown as an additional consideration. There was one comment that we not allow anymore development in the downtown. . There was also some concern that the marina property north and east of the CBD was not included in the height regulation proposal. I think that this area should be considered for inclusion in the height regulation. Staff has prepared a three dimensional depiction of the height regulation along with current buildings and current height limits. StaffwiII respond to additional questions or concerns at the March meeting and request direction for this proposal from the commission at that time. Following your discussion tonight the planning commission has the following options: 1. Deny any change to the height regulation. 2. Direct staff to further refine the regulation for the commission's review. 3. Forward to the City Council without a recommendation. 4. Approve the height regulation as proposed. . . March 2, 2006 CSD Height Regulations Public Input Meeting Print Clearly Name fA -7/ ,!.. 1. k.~ll/ IU?',:sO J , /~ l3ef?t DI.. e m ::: ~WM~~ ~~ Ndsr'N'- Dqut ~ S LU~c&r\ ;V;'L ~ 4 ~J;r ::rr-~k"? ~ S~a;n 2. 3. 4. 5. 6. 7. 8. ~. 10. 12. 15. 16. 17. 18. .9. Sf. S-;' (5 ~V() \ / tC,if ~(t- S--1I+ - 74::; /.fo77 oZ-/hcjC~. AI, ~tfw~/ /i1{J. 5'r\G0&J^t~~ , , 31 L./ 7) I t-t- t ".I" r1 aV 6 i-- JJ. f /H~ IV aL ~ (2oC)J ~f\ 51 /lI. March 2, 2006 CSO Height Regulations Public Input Meeting . Print Clearly N'flJe (' 20. II /41 Jy~ 21. Address 34. 24. 25. 26. 27. . 28. 29. 30. 31. 32. 33. ~ 7Ct1/j ~~ 36. $ fV\-~ ~~& ~cQ 37. ~o~ k~~00 38. \ Uo-.~Ov--\<;'~ 35. . March 2, 2006 e CBO Height Regulations Public Input Meeting Print Clearly Name 39. ~. rJl~{oU[(Zf ?:~ SOr Sf~otJD S+-J 40. ro O"'~ \)V \ \At' t:\ (J:J- N. '1M!)." v.. s f- bIz..( hf\/ ~ ZODf;} liftt€L cr, 01vJ r 42. -It VIA S te~ I ?l~"! S- IcALo (611 \Iv' 1'1 43. ~S~iL LtGzu) 50q e. (A)\'I/<Vv ~f- ~ "-;--"" 44. I AN /~ I""o-J (( 45. ~1'W/'; 1frM?~ ,7:+o7~/~ ./Jall J [}1LW1~ 701Y;, F",:") F,dl90 ~j -fee~c lZJV1A'~ llB ~ ~ 48. ~ \~ 1\.'1'1 V0 ~(~ <S+- , - H~ 7rJ St~f-. r 49. C,hr; 't<,,,, 'R.Jr 'j ve...... 50. 1'-(-A!J , ':::> c,Ja?~ 51. t nf4.f'?"I Sh?efl2 52. ~ll\\ 41. 46. e47. 53. 54. 55. 56. e57. Address \1(." St 1) 2>1 S (?[){?to--((6f{~1J 5-1I~AfQ~r(iwf) ~~% qj h l? .- l 0'),4 Sf. I tJ\; , \0::> s. :sf 101 e: .- LRut<fL q-'" 4tJ2 0, z.,M1 ~r /07 EL'lJC//! Y-.. t'age 1 or 2 Bob Lockyear From: Tracy Maki [tracylmaki@yahoo.comJ Sent: Sunday, February 26, 20064:54 PM To: Ken Harycki; Jay Kimble; Bob Lockyear Subject: Comments on Height Restrictions . "==...,."""",=""",=,.",","",=.""".",",,,,=.,,..,.,.,,.,..-=.,,,~;=,,,===,,,,,,,,,,,,,,,..,,,,,,.=,,.,,..,=,,===.,,;=,~.=m'f""""'='"''''''''"'='''''''.''=''''''''"'''''''.,",T''''.__,",==''''''''''''.__=",="",.,",===~"""=."..,.,."==-,.,.,,,,'==.","""".="==m=.,,,,"" Council member Harycki, Mayor Kimble and Interim Community Development Coordinator Lockyear, I am unable to attend the meeting on March 2nd during which citizens can voice their opinions regarding height restrictions for downtown buildings, yet I definitely want to contribute to the discussion. Please accept this letter from a homeowner in Ward 2 who is firmly in favor of restrictions. I was cautiously supportive of the three major condominium developments on the north end of town. I bought the sales pitch regarding denser development = better business downtown, more taxpayers for the city's coffers, etc. I was pleased when the developers were pushed to be sensitive to historical concerns and the buildings' effect on the street scape and bluff scape. With the exterior structure of the buildings now completed, I wish all three were a level shorter. And I wish all three were not so imposing. I find they block our much revered views in many directions, not just of the river, but across the downtown. Adding yet another condominium development (the Chuck Dougherty proposal) SO close to the river just doesn't make sense to me. The skyway bridge and clock tower would block the view of the river and gazebo. However, if I recall correctly, som~ elements of the proposal have already been turned down. Stillwater was recently awarded a Preserve America designation. Along with the quaint "main street America" image we cultivate, do we want to add more condos, mere feet from our river to the mix? While Mr. Dougherty's project is an easy one to pick on due to the proximity to the river, we should step back and look at the whole. Do we want our city to be a great place to live as well as a destination for tourism and those all-important weekend shoppers, B&B stayersand river enthusiasts, wrapped in a vibrant and rich architectural and historical context? Or do we continue development for development's sake? Development, often couched in a "grow or die" mentality, is not always positive for communities. Our community needs to take a 360 degree view around and carefully consider what we want our landscape to look like to, 20, 30 and 75 years from now. . Press in the Stillwater Gazette has covered a number of development issues in and around our area. Comments I have read numerous times are "you can't stop progress," and "people don't like change." I agree, you cannot stop progress, but you can manage it. And while there will always be people who "don't like change," I believe there are more of us out there who embrace change when it is well-thought out, well-planned and managed in a common sense way. By stating that "people don't like change" whenever opposition to a project is heard is a simplistic response that does not place value on the opinions of the citizens and voters. Allowing additional development without a sensitive filter that includes historical concerns, traffic concerns, density concerns and aesthetic concerns (involving architecture, building location and visual pollution components) is pure folly. I call your attention to an article in the Star Tribune last week regarding pressure for development iacross the state of MN. The report can be downloaded at www.campaignforconservation.org. While this is the 30,000 ft. view of the state's development in many . sectors, there are certainly parallel concerns we find at the street level view for Stillwater. The take- away sentence from the article for me stated "Nothing is wrong with development, but there needs to be 2/27/2006 . . . rage L or L a balance with natural resources that are vital for tourism and the economy and our quality of life. " Thank you. Tracy Maki 439-1860 Yahoo! Mail Bring photos to life! New PhotoMail makes sharing a breeze. 2/27/2006 . I am of the opinion that every time the local, state .or federal government applies restrictions on real property that it is, in effect, a taking of some kind from a private property owner. In fact, as we speak, one of the hottest topics ifl government is the eminent domain issue. If the City of Stillwater wants to restrict the use of private property, then the City should be prepared to pay the affected property owners for their loss of use. JON WHITCOMB QI275S.',dSl.I jSuite 302 I :/Stillwater, MN I ~55082 I ~6514~~ ",""65143(J.OO29;::~ I I r;g I ( 2:J . . One of the core beliefs this country was founded on, was private property rights. So, a taking of those rights must be done with great caution and only when absolutely necessary. Respectfully submitted, Jon litcomb Wesley Investments, Inc. I'd Owner of275 South 3 Street Stillwater, Minnesota 55082 . . MAINSTREAM DEVELOPMENT, LLC PO Box 610 Stillwater, MN 55082 . City of Stillwater Planning and Zoning Commission 216 N Fourth Street Stillwater, MN 55082 13 February 2006 Re: CBD Zoning Amendments Dear Commission members, I am writing to express my concern over the recent planning commission meeting (January 9,2006) concerning proposed amendments to the CBD zoning ordinance. Ten years ago Mainstream Development Partnership (MOP) started discussions with Maple Island Creamery and the City of Stillwater to redevelop the vacant creamery. MOP purchased the property with the intent to redevelop the property. MOP then worked with the City developing a project that contributed to the fabric of Stillwater through guidelines established in the City's 2000 Master Plan and existing ordinances. MOP worked with the City in obtaining Met Council redevelopment funds to abate the site, allowing for its redevelopment. MDP completed the first phase of the plan in 2000. . MDP provided downtown a grocery store, hardware store, book store, winery, exercise facility and 20,000 sf of class A office space. The development has also created over 100 full time jobs, over 100 city parking spaces, over 400% increase in property tax assessment and impetus for the development of North Main Street. The Maple Island Creamery building was transformed from a blighted, derelict property into a fully occupied and strong contributor to the vitality of Stillwater. MDP plans to complete the final redevelopment phase of the creamery by building on the north end of the property. Our plans, consistent with the 2000 Master Plan, propose further mixed use with parking, retail, office and residential space. These plans had been presented to City staff (Fall, 2005) for input and were developed with the existing City ordinances. The January 9,2006 Planning and Zoning Commission meeting proposed building height restrictions that directly affect the viability and value of the final phase of our development. This meeting and proposed ordinance changes leave me with several questions: 1. Notification of property owners affected by the ordinance amendments? - MDP received no notification of this meeting. City staff did not reference proposed amendments to the ordinance in preliminary development meetings (Fall, 2005). . . No input from property owners affected was solicited. 2. Purpose of ordinance amendment? Registered historic buildings and contributing structures within the Historic District are protected from demolition through federal guidelines. The Historic district is a defined area, the ordinance suggests extension of the district to include all of downtown. Limit development of selected building sites within a predefined zoning area. The final phase of the Maple Island re-development will continue to make a contribution to the economic and social fabric of the City of Stillwater. MDP suggests the Planning and Zoning Commission contact the entities affected by these proposed changes and establish a workshop(s) that works toward achieving common goals. We are available at your convenience to participate in these discussions that will benefit all entities involved. We are committed to ensuring Stillwater's heritage and vitality remains unique and vibrant. . ENCL: Copy ofletter dated 6/02/05a . ,"', \'.",/\ I <.. ('"--,if \i ".".-,//.\ ! .! _" /l- _ !)L/V~-;;'~ 2 June 2 05 r r ; / /1 ./' {f\'1:' I L.,e/' / 1-10lHANA . Mr. Steve Russell City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Dear Steve, Mainstream Development Partnership, LLC is intending to develop 227 North Main Street ( the parking lot north of the Hardware store). I have enclosed preliminary drawings that describe the development. Project Summary - The project is a 50,000 sf mixed use building. - Sub-grade parking for 28+ (14,500 sf) - Ground floor retail (5,000 sf) on Main Street, office (5,250 sij of Water Street. - Second floor single tenant office (14,000 sf). - Third floor condominiums (J units @ 2,000 sf). - Roof that includes a pool and pool house, exercise room and loft unit second floor. This is the second and final phase of the redevelopment of the Maple Island Building. We feel this project will . complete our efforts to redevelop the property consistent with the desires the city expressed when the initial project began in 1998. To further this project beyond preliminary stages, two issues need resolution. 1. MOP, LLC is requesting the city vacate the parking easement on the property. 2. Preliminary parking requirement totals for the project are 90 stalls, the project provides 28. We are requesting direction to resolve these issues. I wUl also send a PDF file for your use. .Respectfully, Tim Stefan Stefan Associates MOP, LLC . 651 Q39 8[, 651 Q '3-/-06 . /(0 ~ e /'/ LC> c--1-'y tf'?f /" C'/ /7' 0/ ;/> II W4 /-C'f" Z /t, A/ L;/.~ f/ fh //ty'<<7'-t;/ M/L/ / . 4 Ci /" /H /; L ~ ?A: Y el:U; / 4/h ~hc C?U/n.e,r t:J/-/h~ /t7.rL!1/f7~/'/;/ /0 CLl/-C::</ a;/ /$~ f ~-C!( {'7:, W~/.ch /s /e?.r0/70JCr/( /~ ~c:' //7 ~h~ /JC::w #C::-/flhl- t;/ Ve /l /d Y 17/)' T.r' / c /' /--;.f cA- /-- / $ J;r c.f' / /?;J (!iP.I1 f/ ~k /" ~ c;( ~ y /)!j c::- t! /1,/, / ?//7l C!i/'l0' 0 f c:ct h /7 c w Ae /9 h /- /"e j: T/'/ c r/ t1 /J ~ if a / /j fI /[7 /a~ Ct cJ /7 /h / l' /-<1/' L"';ft1 ~ /' /y t3~ r/7c::- vu ~ 5' /- y/ q/c 67 ,), ~ c:3 >/- hr ./;fc YLP//cYw/l'1;7 /"<a$cl'7s ; I, V{lc/' ;:hc jd'Ci.s/- /'y/ Yf:7.<PJ'>/ ,ft'tZ-oj#(;/r/c5- f);J /h4 wC:':f./ ~/4e 4>/ ,r;;t;/r~ -0<:TW.ee/1 MY/'f/-/a M-nc::( C:-:htej;-://7u/ A4'<./?f "c:- C C>/f? e /rj t'jrc;" /"'t? f / tlc:~ TO<. / //7 ~I{tt' ;?har; C{j/y)Me~ -C/Pi / 2/ The /7/1/1;/';:r 1/ /7' C7 / /.i;;~ ,;4 r L' a.. ;1/'1 /h v /J tR I '} ~ /- d~ >- //' Ie/- /'5- I ~f5t/ /r("{'{/t7?/r k/'I?J j?1 //?t> "In e,r?~4. ~~C"t /"e 5' /' L(~ t:/l;lu; / {J>Jt'/ (,<J~ if ~/ 7/5/ rcl J:r: )./ .The- & /' ~.4/ I'; cJn L.h "'r~cl {!lrt ~t:J//j /lC /';/-h 4' ~ ~ [PI(./?/5' ,~!/ ey/ >h~j /'c?-fIC~Pl ;?/a / LY7/Ar/PnC'YJ/f, '-/, /I-W~<.//it lie:: /J1P;/'(/ c:'tP/1j'-/.frenr w//-~ //3 /?/e~ ;:: 1ft /J,/ 1./ 5. ~ YiP C h Z'-/7 7' 0;: /-4.e: 2 Cf? t1 1/7/" tP '7 /h c; tv' c; 5 /- f I c{< {}J r ? r!,,- SI :/;-, tY yY/ Cc? IJ /TH / /,f t:-/ fl /} e 5 r ,{// f /r /?/ ..,t-~ ./-4 ,Ckr 0;: /J1 c 4/tj /1-1 c;{ ~ IJ $ I I-y /'7 In /' / Y tV /7 /' ch 4#<.//,5 /;/ /r) ~7-~Act. C?/--'/P'L/7//n~ h~ /94 /-. /~5//'/<:' /-/~> ~/7 ;L-/;c Are 4--, I W/ /1 IJ? ,;J L/ I- LJ ~ 7-1' w rr ?(~,--- / 'l 5' ;Lhc---- m tPrr /4 t:' ~ Mkr~,~{/ r'P / ~~~/t7 e';;/hl /y 4'~ Y:h4/ ;/dO //)?; /L/c/e. ,L,tj/~ /~#c, 1/2 /~t.f /~{'L7I'r;:;c! />/ 41'15/ /l~4/'ln '7 ~e. c; y tVl// h/VVtt: 0/7 /hc: ~kl3h I ?'vC"r'/?Vj 4/'fr/"/'<:, /-, . h':C//Y-/;5;/7: ., ~l4~ d: #1'4)/ / 1/ g W gJq,{ 5"7"'/ , , :r/3//t1/h;?~r #1\1 / t'age 1 or 1 Bob Lockyear From: Sheila McNamara Sent: Thursday, March 02,2006 3:05 PM To: Bob Lockyear Subject: FW: clo Bob Lockyear . ""'"""~=,"-':-F.""""""".=_==",,,,,=~_=="l'~=."'=_'.'=='~""'.=='~=='==~'==."""'"'==_=~.==_==_,="".,."_.==",,,..,,,,,,==.,==,,,,,,=.,,=.,,,,,,..,,_.,,.,,,,,,..,,,,,,,, From: Roger Tomten [mailto:roger@putmanplanninganddesign.com] Sent: Thursday, March 02, 20069:49 AM To: Sheila McNamara Subject: c/o Bob Lockyear Sheila, could you forward this on to Bob for me please. Thank you so much. Bob, Just a couple of thoughts (actually questions) I wanted to pass on regarding the proposed Height Regulation of the CBD. Do we have information on how many existing buildings violate the proposed heights? Did I hear that a digital model of downtown may be available to evaluate the impacts? It would certainly be helpful in seeing the differences between 30 vs. 50 foot building heights in certain areas. What are the key public view corridors or vista points that the ordinance is trying to protect? . Has the concept of "step-back massing" been looked at for this application? Roger Tomten Sr. Assoc. Putman Planning and Design Office:(715)381-8291 Mobile:(65 1)303-3275 . 3/3/2006 . . . rage 1 or 1 Sheila McNamara From: Donald Schuld [dschuld@pro-ns.net] Sent: Friday, March 03, 2006 10:22 PM To: Sheila McNamara Subject: Planning Commission - Building Heights Dear Ms. McNamara: It is my understanding that the Planning Commission is proposing to limit the height of buildings in Downtown Stillwater. If my information is accurate, the limit will be two stories to the east of Main Street and a maximum of 50 feet to the west moving up the bluff. I strongly support these height limitations and would prefer that they be even more restrictive. The Sf. Croix River is what brings me, my family and friends to Downtown Stillwater, to eat and to shop. It's one of the primary reasons we choose to locate and purchase a home in Stillwater. If the view of the River continues to be blocked by more condominiums and other development, I will look elsewhere to dine and shop where I can better access the St. Croix or other waterways. I suspect many others will do the same. If Stillwater's Downtown gives way to more condominiums and similar high rise developments, the charm and the draw to tourism will be lost and I fear lost for good. Please do what you can do keep access and views of the Sf. Croix open to all. Sincerely, Donald Schuld 1200 Creekside Crossing 3/6/2006 Ci3 ~, lwater ~ ~\j ~ ~ -, ering Department i-<; C D Height ~~ve lay District ~ Heig t Height 'Limi Sensitivity ~TREET CD Very High CD Highly CD Average 4 STORY/4 ' CD low PLAIN AREA '. , , , 730 Elevation ,?--\'l:p<2- p..--{ '0 GY\~ SAINT CROIX RIVER N &!l~ W --{~t> E \:Jti~ V s o 400 Feet en U<J '(water ering Depattment C D Height Ove lay District Heig t Height Limi Sensitivity 1.5 STOR 120' CD Very High 2.5 STOR 30' CD Highly 3 STORY/3 ' CD Average 4 STORY/4 I @ low PLAIN AREA 730 Elevation I 5V ';?soG~ r>--{ ~ G\\~ SAINT CROIX RIVER o N W~E T S 400 Feet LLJ (f) '"sTREET Llty 1 (water . '.It.. 3 STORY/3 ' ering Department C D Height Ove lay District Heig t Height Limi I ~ Sensitivity No NQJ.lJ (1,/0 I +- 1.5 STOR 120' A Very High 2.5 STOR 3D' C!) CD CD . Highly Average 4 STORY/4 ' low PLAIN AREA '. . . . . 730 Elevation \\:pr:- :-{ <o~ G'(\'tl f>: SAINT CROIX RIVER N ~'~ w ;.k} 'r s o 400 Feet (f) LIlY J lwate ering Department C D Height Dve lay District Heig t Height Limi Sensitivity 0 Very High CD Highly (I) Average 4 STORY/4 ' CE) low PLAIN AREA #. # . # # 730 Elevation :\ f>-."\'C- :\'C-~s \~ ~\\)G'C- f>-.-{ ?> G'(\~ SAINT CROIX RIVER N ~"~ w ~ .~~ .;> E ~~ . tn\ ':i o S 400 Feet . v . . . ORDINANCE NO.: AN ORDINANCE AMENDING THE STILL WATER CODE, CHAPTER 31 ENTITLED ZONING ORDINANCE BY AMENDING "THE ZONING MAP OF THE CITY" TO REZONE PROPERTY WITHIN THE CENTRAL BUSINESS DISTRICT (CBD) BY CREATING OVERLAYING DISTRICTS TO KNOWN AS THE CENTRAL BUSINESS DISTRICT RIVERSIDE (CBDR), CENTRAL BUSINESS DISTRICT P ARKSIDE (CBDP), CENTRAL BUSINESS DISTRICT HISTORIC (CBDH), CENTRAL BUSINESS DISTRICT BLUFFSIDE (CBDB), AND CENTRAL BUSINESS DISTRICT BLUFFTOP (CBDBT) The City Council of the City of Stillwater does ordain: 1. PURPOSE. The City Council finds that the Central Business District (CBD) has been the core area of the City and its most identifiable resource. Since 1930 when Lowell Park was established through the generosity of Elmore Lowell and the cooperation of the Federal Government WPA program, Lowell Park and the downtown have served as the gateway to the City. The CBD has become a desirable place to work, shop, live and enjoy cultural and recreational activities and it is therefore apparent that regulations be adopted that will preserve and enhance the essential character of the downtown and that structures be limited in height in order that structures close to the river not rise above the height of structures farther from the river. 2. AMENDING. A. Section 31-1, Subd. 10, Use districts, is amended by adding subsections (18), (19), (20), (21) and (22) that will hereafter read as follows: "(18) CBDR-Central Business District Riverside (19) CBDP-Central Business District Parkside (20) CBDH-Central Business District Historic (21) CBDB-Central Business District Bluffside (22) CBDBT -Central Business District Blufftop" B. Section 31-1, Subd. 17, CBD-central business district, is amended by adding subsection (6) a, b, c, and d that will read as follows: "(6) Overlay district regulations. a. In addition to, and not in lieu of other official controls, all buildings and uses hereafter proposed for construction, whether on existing vacant parcels or parcels being vacated because of " demolition or destruction of an existing structure, are subject to the . standards regulations and provision of the Central Business District Riverside ("CBDR"). b. In addition to, and not in lieu of other official controls, all buildings and uses hereafter proposed for construction, whether on existing vacant parcels or parcels being vacated because of demolition or destruction of an existing structure, are subject to the standards regulations and provision of the Central Business District Parkside ("CBDP"). c. In addition to, and not in lieu of other official controls, all buildings and uses hereafter proposed for construction, whether on existing vacant parcels or parcels being vacated because of demolition or destruction of an existing structure, are subject to the standards regulations and provision of the Central Business District Historic ("CBDH"). In addition to, and not in lieu of other official controls, all buildings and uses hereafter proposed for construction, whether on existing vacant parcels or parcels being vacated because of demolition or destruction of an existing structure, are subject to the standards regulations and provision of the Central Business District Bluffside ("CBDB"). d. e. In addition to, and not in lieu of other official controls, all buildings and uses hereafter proposed for construction, whether on existing vacant parcels or parcels being vacated because of demolition or destruction of an existing structure, are subject to the standards regulations and provision of the Central Business District Blufftop ("CBDBT)." . C. Section 31-1, Subd. 17(5), General regulations, is amended by adding a new subsection "a" that will hereafter read as follows: "a. Height of buildings: 1. CBDR-Central Business District Riverside. Maximum 1.5 stories or measured from the front street level Infill for vacated lots immediately adjacent to an existing building to within 10% higher or lower than the adjacent building. 2. CBDP-Central Business District Parkside. 20 feet Maximum 2.5 stories or measured from the front street level 30 feet . -2- J . . . 3. Infill for vacated lots immediately adjacent to an existing building to within 10% higher or lower than the adjacent building. CBDH-Central Business District Historic. Maximum 3 stories or measured from the front street level Infill for vacated lots immediately adjacent to an existing building to within 10% higher or lower than the adjacent building. 4. CBDB-Central Business District Bluffside. 35 feet Maximum 4 stories or measured from the front street level Infill for vacated lots immediately adjacent to an existing building to within 10% higher or lower than the adjacent building. 5. CBDBT-Central Business District Blufftop. Maximum 3 stories or 35 feet measured from the front street level 45 feet Infill for vacated lots immediately adjacent to an existing building to within 10% higher or lower than the adjacent building." 3. SA VlNG. In all other ways, the Stillwater City Code shall remain in full force and effect. 4. EFFECTIVE DATE. This Ordinance shall be effective upon its passage and publication according to law. Enacted by the City Council of the City of Stillwater this , 2006. day of By Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk -3- tLF OOOODO 0 z 1 MM r Li►/I.1 i�. City of - ---- — - - - . ter Engineering Department CBD Height Overlay District Height Height District Limit CBD Riverside 1.5 Story/20' CBD Parkside 2.5 Story/30' CBD Historic 3 Story/35' oaa000 CBD Bluffside aodpoo° 4 Story/45' ML CBD Bluff Top +- 3 Story/35' {� t� a FZrG�i nos 5pN S SAINT CROIX RIVER C AN f7r. W - s 400 Feet -' . . . ORDINANCE NO.: AN ORDINANCE AMENDING THE STILLWATER CODE, CHAPTER 31 ENTITLED ZONING ORDINANCE BY AMENDING "THE ZONING MAP OF THE CITY" TO REZONE PROPERTY WITHIN THE CENTRAL BUSINESS DISTRICT (CBD) BY CREATING CENTRAL BUSINESS DISTRICT BLUFFTOP (CBDBT) The City Council of the City of Stillwater does ordain: 1. PROPERTY. The property shown on Exhibit "A" is hereby rezoned to include an overlay to the Central Business District (CBD) to be known as the Central Business District Blufftop (CBDBT). 2. ZONING MAP. The zoning map is changed to designate the property as Central Business District Bluff top (CBDBT). 3. SAVING. In all other ways, the Stillwater City Code shall remain in full force and effect. 4. EFFECTNE DATE. This Ordinance shall be effective upon its passage and publication according to law. Enacted by the City Council of the City of Stillwater this _ day of March, 2006. By Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk City r !water Engineering Department ceo Height Overlay District CBDT BLUFFTOP IF \'\ I EHlBlTl1 I II All II ~ j~ 'O~\oGY;. N'1~--< y..\GY\ :\ ~-<;Y;. -<~~s \~\ . SAINT CROIX RIVER N w o S 400 Feet . . . ORDINANCE NO.: AN ORDINANCE AMENDING THE STILLWATER CODE, CHAPTER 31 ENTITLED ZONING ORDINANCE BY AMENDING "THE ZONING MAP OF THE CITY" TO REZONE PROPERTY WITHIN THE CENTRAL BUSINESS DISTRICT (CBD) BY CREATING CENTRAL BUSINESS DISTRICT BLUFFSIDE (CBDB) The City Council of the City of Stillwater does ordain: 1. PROPERTY. The property shown on Exhibit "A" is hereby rezoned to include an overlay to the Central Business District (CBD) to be known as the Central Business District Bluffside (CBDB). 2. ZONING MAP. The zoning map is changed to designate the property as Central Business District Bluffside (CBDB). 3. SAVING. In all other ways, the Stillwater City Code shall remain in full force and effect. 4. EFFECTNE DATE. This Ordinance shall be effective upon its passage and publication according to law. Enacted by the City Council of the City of Stillwater this day of March, 2006. By Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk City of . !water . Engineering Department ceD Height Overlay District CBDB BLUFFSIDE r EHIBI-M I I i I ! I II A II II ~ )~ . ~\'OG<C- p...'< ~ ~\G~~ :\ p..."'\<C- :\<C-~'O \~ SAINT CROIX RIVER N w - 0-. s ..400 Feet . . . ORDINANCE NO.: AN ORDINANCE AMENDING THE STILLWATER CODE, CHAPTER 31 ENTITLED ZONING ORDINANCE BY AMENDING "THE ZONING MAP OF THE CITY" TO REZONE PROPERTY WITHIN THE CENTRAL BUSINESS DISTRICT (CBD) BY CREATING CENTRAL BUSINESS DISTRICT HISTORIC (CBDH) The City Council of the City of Stillwater does ordain: 1. PROPERTY. The property shown on Exhibit "A" is hereby rezoned to include an overlay to the Central Business District (CBD) to be known as the Central Business District Historic (CBDH). 2. ZONING MAP. The zoning map is changed to designate the property as Central Business District Historic (CBDH). 3. SAVING. In all other ways, the Stillwater City Code shall remain in full force and effect. 4. EFFECTIVE DATE. This Ordinance shall be effective upon its passage and publication according to law. Enacted by the City Council of the City of Stillwater this _ day of March, 2006. By Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk REET 1: r J z: City r (water Engineering Department caD Height Overlay District CBDH HISTORIC rEHIB:n1 I I I II All I l ) SAINT CROIX RIVER N w ..Q s ..- 400 _Feet City of i !water Engineering Department ceD Height Overlay District CBDP PARKSIDE ( \! , EHlBlTl1 II IIAII II I I ) ~ ,~ ~oG~ p..'< ~ ~\G~~ :\ p..'\~ :\~~s \~ SAINT CROIX RIVER N w E o S 400 Feet ORDINANCE NO.: AN ORDINANCE AMENDING THE STILL WATER CODE, CHAPTER 31 ENTITLED ZONING ORDINANCE BY AMENDING "THE ZONING MAP OF THE CITY" TO REZONE PROPERTY WITHIN THE CENTRAL BUSINESS DISTRICT (CBD) BY CREATING CENTRAL BUSINESS DISTRICT RIVERSIDE(CBDR) The City Council of the City of Stillwater does ordain: 1. PROPERTY. The property shown on Exhibit "A" is hereby rezoned to include an overlay to the Central Business District (CBD) to be known as the Central Business District Riverside (CBDR) 2. ZONING MAP. The zoning map is changed to designate the property as Central Business District Riverside (CBDR). 3. SAVING. In all other ways, the Stillwater City Code shall remain in full force and effect. 4. EFFECTIVE DATE. This Ordinance shall be effective upon its passage and publication according to law. Enacted by the City Council of the City of Stillwater this day of March, 2006. By Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . . . City of i (water Engineering Department ceD Height Overlay District CBDR RIVERSI DE ( \1 I ' I EHlBlTI' I I ! "A" I l J \oG'f;. :-{ 'O~ ~~ ~\GY\ :\!>-~'f;. ,,'f;.~'O \~ SAINT CROIX RIVER N w E o S 400 . . . 2005 Public Works and Engineering Annual Report . . . Table of Contents Table of contents................................................................................................................. 1-2 Introduction .........................................................................................................................3 2005 Year-end Summary ... ....... ..... .............. ......... ....... ............................................................4 Organizational Structure..........................................................................................................5 Public Works Employee Directory............... ................................................. ............................6 Public Works ................................................................................. .................................. 7-32 Personnel .......................................................................................................... ........... 8-9 Personnel Levels.........................................................................................................1 0-11 Budget Analysis......................................................................................................... .12-13 Total Effort by Division .....................................................................................................13 The Maintenance Ratio................................................................................................... .14 Streets Division........ ........................... ....................................................................... .15-19 Bituminous Surface Maintenance........................................................................ ..15-16 Gravel Road Maintenance................................................................. ................. ........16 Street Sweeping...................................................................... ... ......................... ....... 17 Snow & Ice Control.............................................. ................. ..... ............. .................... 17 Plowing Equipment & Procedures........................................................................ .17 -18 Salt/Sand Application ............................................................................................... ..18 Snow & Ice Customer Service ....................................................................................18 Tree Trimming ................................................ .................................. ... ............. ....... ...18 Special Events & Emergency Response............................ .................. ..... ....... ...........19 Sanitary Sewer Division............................................... .............. ....... ........... ..... ......... .20-21 Lift (Pumping) Stations............................................................................................. ..21 Television Sewer Inspection..................................................................................... ..21 Signs & Lighting Division................. .................... ............................................................ .22 Traffic Control............................................................................................................. 22 Striping & Pavement Messages................................................................... ........... .... 22 Storm Sewer Division.................................................... .................... ......................... .23-24 Locates....................................................................................................................... 24 Shop Division............................................................................................................. .25-26 Fuel ............................... ........................................................................................ 26 Parks Division...................................................................... .... ........... .............. ... ..... ..27-30 Turf and Vegetation Maintenance....................... ........ .............................................. ..27 Trail Maintenance................................................................................................. .27 -28 Parks Infrastructure. ............................................................................................ ..... ..29 Park Reservations........................................ ................. ................................. ............ 30 Friends of Stillwater Parks.................................... ...................... ............................. ...30 Parks and Recreation Commission........................................................................... ..30 Public Works Objectives and Accomplishments........................................................ ..31-32 Engineering ................. .................................................................................. .............. .33-43 Design & Management................................................................................................... ..34 2005 New Construction Improvements............................................................................. 35 2005 City Projects............................................................................................................ 35 Private Improvements & Development Constracts ............... ................................. ........... 36 1 . . . Administration................................................................................................................. . 36 Building Permits, Erosion Control, Grading Review and Site Plan ...............................36-37 Water Quality Assistance................................................................................................. 37 Records Management...................................................................................................... 37 Special Assessments....................................................................................................... 37 Municipal State Aid Streets.............................................................................................. 38 Signage/Traffic Control............................................................................................... .38-39 Speed Limits.................................................................................................................... 39 Right-of-Way.................................................................................................................... 39 National Pollutant Discharge Elmination System (NPDES).................................... ........ ...40 Communications........................................................................................... ................ ...41 Budget ................................................................................................................. .41-42 Capital Improvement Program.......................................................................................... 42 Engineering Objectives and Accomplishments................................................................43 Appendices ...................................................................................................................... .44 Annual Report Prepared By Klayton Eckles Tim Thomsen Nick Chaves Shawn Sanders Ryan Smith Beth Wolf 2 . . . Introduction The annual report for Public Works and Engineering is presented to City Council as a reference guide to the 6 areas of responsibility under the Public Works Director/City Engineer. This report is arranged with the following sections: 2005 Year-end Summary This section is a brief discussion of the year for both Public Works and Engineering. Several of the highlights for the year are noted. Organizational Structure A chart showing the make up and accountability of the Public Works and Engineering Departments is presented and discussed. Employee Directory A directory showing names, title, years of service, and contact info are provided. Public Works Department Personnel This section presents a historical review of past personnel levels and a look at any changes for the year. The charts show the total hours of labor dedicated toward each area of responsibility. The corresponding appendix shows the detailed breakdown of effort for each specific activity. This is an important measure of the City's overall commitment to maintaining its infrastructure. Budget Analysis The Public Works Budget is presented in comparison to the overall budget. This section also looks at the budget for the overall department and tracks its changes over time. The budget of individual divisions is shown over the same time period to show how expenditures in each division compare to the entire department budget. Reports on the Individual Divisions Each of the divisions of the organizational chart is discussed. Descriptions of their main objectives, a list of assets, a detailed explanation of activities, and major changes for the year are presented. 2005 Goals and Accomplishments Both Public Works and Engineering has a list of the stated goals for 2005 along with an explanation of what was actually achieved over the course of the year. Engineering Department This Department is looked at separately from Public Works. The department duties, activities and responsibilities are described as well as a list of major projects. Engineering Revenues and Expenses Charts tracking the employment levels, budget expenditures and revenue growth are presented and discussed. 3 . . . 2005 Year-end Summary The Public Works Department continues on in the effort to provide better and more efficient service in the face of on-going development and growth. Our motto of "Excellence in Public Service" is the guiding principle in our decisions about modifying our service levels and methodologies. As this report demonstrates we are also increasing our measures of performance every year in an effort to quantify our effort as well as the changes in workload. Additional measures will be added in the future that will make the information we track more accurate as well as making the tracking process easier. Although we are still not back up to the 2002 total level of effort (measured in hours of productive work), we did add more part time help, and we also added an additional Maintenance worker. This is the first increase in the number of full time employees since we began our growth and expansion of the city's borders in 1997. The new employee will have a primary focus on maintenance of our increasing trails, natural areas and parks in the expansion area. We also explored alternative hiring practices for part time help, but had limited success. Discussions with the county regarding STS labor may yield results in 2006 in the area of downtown and river clean-up as well as natural and open space vegetation management (tree trimming, buckthorn removal, ect...) In 2005 we added some new equipment that shows great promise for added productivity. The "Tool Cat" is a small body chassis with multiple configurations that we will use for sweeping/plowing/blowing trails, mowing park areas, repairing chip, gravel and blacktop trails and general park maintenance. We also added two "Zero Turn Radius" mowers. This new style of mower allows for faster mowing and reduced need to run trimmers. Also the high rpm blades can be used in all weather conditions-so we can mow in the rain. One of our goals for 2005 was to improve the outlook and relations with all our employees. The budget cuts of 2003 required sacrifices and greater commitment from the public works employees, and we have tried to move forward from some of those setbacks. We negotiated an early call in provision to address a labor dispute concerning overtime. In early 2006 this issue was finalized. The idea of some monetary recognition for employees that must be available to respond to snow emergencies at all hours of the night was recommended by the managers and accepted by the union. Overall, the employees remain dedicated to the City of Stillwater and its residents. Our current performance measures give a good indication that 2005 was a year of increased productivity. More hours spent on maintenance activities, more blacktop put down, more miles of sewer jetting, and more catch basin repair and maintenance were evident. Also we saw implementation of better record keeping on our sign replacements, tree trimming efforts and vehicle maintenance. For 2006 we see we want to find improved methods of tracking maintenance time spent by individual employees, as well as better tracking of the quantity of work completed in certain areas. In 2005 we started looking at new maintenance software, and in 2006 we hope to purchase and begin implementation of new asset management! maintenance systems. 4 . . . Organizational Structure The Public Works Director, who works directly for the Administrator and City Council, heads Public Works. The Public Works department is further divided into 5 divisions via the budget process. The Sanitary and Storm Sewer Division and the Lighting Division all get funding thru collection of utility charges. Therefore they must be reported separately. The Parks Division is required by State accounting practices to be represented separately in the budget. In actual practice these are not separate departments, but rather different divisions that are served by the same supervisors and maintenance workers. In 2001 we reorganized Public Works, and reclassified all employees as labor maintenance workers. The old job descriptions were eliminated and Labor Maintenance Worker I-IV was created. The changes included incentives for employees that obtained proficiencies in multiple disciplines. Employees now work wherever needed, regardless of what division, though we still have specialists in given areas. . (:llV (:(Jullcil I I L 1\ cJ 1'1'1 i 1'1 i ~,\I r;, l () I" L : ) I J I ) II: \/\/() I I,', I ) II ( 'c i ( ) I , Parks Streets I Ligh~ing , 5 . Public Works Employee Directory Name Title Years Contact Klayton Eckles Public Works Director 12 430-8831 Tim Thomsen Public Works Superintendent 22 275-4102 Nick Chaves Public Works Ast. Superintendent 12 275-4103 Beth Wolf Secretary 5 430-8837 ENGINEERING Shawn Sanders Assistant City Engineer 9 430-8835 John Jurek Engineering Technician III 5 430-8832 Tim Moore Engineering Technician IV 11 430-8834 Ryan Smith Engineering Technician III 7 430-8833 PARKS Matt Bobcock Maintenance Work II new Robert Bartkey Maintenance Worker IV 30 Gary Lindeman Maintenance Worker III 5 Merri Nadeau Maintenance Worker III new . Scott Schell Lead Worker 22 275-4106 Steve Wicker Maintenance Worker III 10 PUBLIC WORKS Jason Crotty Leader Worker 5 275-4104 Jeff Dionisopoulos Maintenance Worker IV 7 Dave Fleischhacker Maintenance Worker IV 8 Gary Fullerton Maintenance Worker IV 30 Mike Hagen Maintenance Worker IV 4 275-4109 Jeff Johnson Maintenance Worker IV 21 Mike Kuehn Maintenance Worker III 4 James Long Maintenance Worker III new Jeff Melstrom Maintenance Worker IV 5 Chris Paul Chief Mechanic 3 275-4109 Chad Rogness Maintenance Worker III 2 Robert Templin Maintenance Worker III 4 Billy VonWald Maintenance Worker IV 6 . 6 . . . Public Works Our Public Works Department emphasis continues to be more efficient operations, high quality of work, and better public relations/customer service. We continue to refine systems and procedures, striving to do more with less. Duties are performed through planned and preventive maintenance actions. Public Works comprises the 6 Divisions listed below. Streets Division Streets Division performs the maintenance of public rights of way such as the repair and preservation of the public road system, sidewalks, trails and street drainage systems, snow and ice control, cleaning of streets, parking lots and surface drainage grates as well as boulevard tree trimming, routine maintenance of boulevards, responding to weather events, vehicle crash cleanup, and other random occurrences. Sanitary Sewer Division Duties include monitoring and cleaning the entire pipe network, operation maintenance and ongoing response to lift stations and manholes to insure uninterrupted operation of the system. Also assistance is provided to residents dealing with sewer back-ups. Signs and Lighting Division The duties include maintenance of traffic control, signs, informational signs, and street lights in order to provide for the safe, efficient, and expeditious movement of motor vehicles and pedestrians throughout the City Storm Sewer Division Duties include inspection, rehabilitation, maintenance and cleaning of catch basins, outfalls, and ponding areas. Water quality devices and lake control structures are installed to protect the environment and avoid flooding from storm events. Shop Division Equipment Maintenance is performed in our Shop for all City owned vehicles and related equipment. This includes repair and preventative maintenance of all Street, Park, Utility, Community Development, Engineering, Police and Fire Vehicles. Parks Division The objective is to maintain and operate the parks, trails and park infrastructure in such a way as to promote recreation and leisure opportunities for Stillwater residents. Activities include litter removal, upkeep of restroom facilities, park infrastructure maintenance, skating rink maintenance, turf and landscape maintenance and special event assistance. 7 . Personnel The Public Works Director provides the overall leadership to the department. The Director provides strategic planning and direction for the department. The Director has responsibility for the management of the City's entire public infrastructure, and fulfills the implementation of City Council directives. Klayton Eckles, Director of Public Works Nick Chaves and Tim Thomsen . In addition, the Public Works Department has a Superintendent (Tim) and Assistant Superintendent (Nick) that provide supervision, administer the budget, and plan the day-to-day activities for each division in Public Works. Also two lead workers provide work direction to the other 17 full-time and variable numbers of part time employees. THE PUBLIC WORKS CREW . (Pictured left to right) Chris Paul, Matt Babcock, Billy VonWald, Scott Schell, Jeff Melstrom, Bob Templin, Gary Fullterton, Mike Kuehn, Dave Fleischhacker, Gary Lindeman, Merri Nadeau, James Long, Jason Crotty, Chad Rogness, Steve \IV1cker, Mike Hagen, Jeff Johnson and not pictured is Bob Bartkey and Jeff Dionisopoulos, 8 . Since reorganization in 2001, employees often serve in more than one particular division in a given year, but the overall workload doesn't change dramatically between divisions. To give an idea of the relative workload in each division it's helpful to understand where employees spend their time. On average 8 employees work within the Street Division, 1 ~ work in Signs & Lighting Division, 1 ~ employees work in the Shop Division, the Sanitary Sewer Division consists of 3 employees, and the Parks Division consists of 6 employees. The Storm Sewer Division is serviced primarily by sanitary sewer employees but also street employees help out. Seasonal personnel augment our maintenance operations with 3 employees shared between the Sewer Division and Streets and 2 employees in our Parks Division to supplement the increasing demands of the summer. We continue to utilize contractual services in the summer and in the winter. Public Works personnel strive to perform at a high level of production and efficiency and we have made efforts to improve our team approach. Public Works continues to support the ongoing educational goals of the department and each individual employee. Personnel attended a total of 164 hours in safety training in 2005. This includes all-maintenance facility meetings and individual training for confined space entry and location safety. Four utility employees also attended 16 hours each of job skills training at the Minnesota Pollution Control Collection System Seminar as required to maintain license certification. 2 employees successfully tested and maintained or increased their State license classification. . In 2005 the Public Works Department saw 3 new faces. Merri Nadeau was hired to help address our growing demands for greater parks maintenance. Merri brings to the Department past experience in other cities, a college degree in forestry, and an interest in improving the recreation opportunities related to our natural amenities. We also hired Matt Babcock to fill a position vacated when an employee retired. Matt worked for the landscaping and maintenance department of the University of Minnesota. He will provide additional knowledge and expertise in the area of turf maintenance and landscaping. The Department added James Long during the year to replace another vacated position. James has many years of maintenance experience and he proved himself to be capable in our summer part-time employment program. ta- ........V ~ r-f' c41 /' "'t L _ . . Rod Hamble stepped into a much deserved retirement after 30 years of service. Integrity, commitment to the City and hard work are among the principles that mark the career of Rob Hamble. Rod was extremely good at mowing a perfect diamond cut for our ballfields. We figure he has traveled over 50,000 miles (almost around the world twice) with his lawn mower. To many, he was known as "Hammer" as he could knock the ball out of the park. We will miss Rod and his exemplary work. .... ..:-:. -/ ~D-H,.,,,,..:r_ ......... ..- .,' ..,.~~,~~..... ~ <.,.,'" ....UL~ z........ ~~ CO' --..,... Tom Boesel was an employee with the Public Works Department for 3 years but departed in 2005 to take a position in Marine. We wish them both the best of luck! 9 . Personnel Levels Since 1997 the full time work force has remained constant, but in 2005 we finally added a full time employee to increase our service level on the parks and open space. In the same time period our part time labor force has diminished due to closing of the beach and significant budget cuts. 25 20 ~ ~ 15 ~ '0 ~ 10 Z 5 . 0 Parks & Public Works Employees ~ - f-- - - - f-- - - ~ ~ - - >--,. - f-- - - ~ ~ - ~ f-- ~ - - ~ f- ~ - - f-- - - f- f-- - - - - . b " - . . " I 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 As demonstrated here, we have maintained a relatively constant workforce, but we have moved people to different areas, depending on where the demand for service lies. . Parks and Public Works Full Time Employees 25 20 ~ 15 ~ b ~ 10 ----+-- Parks ~Strcl.:ts ........- Shop - Se'Wcr .- Full-time 5 ,..---7.( o 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 10 . . . The chart to the right shows a steady increase in miles of street per employee. New streets require less maintenance, but as they age the increasing mileage will increase the demand for maintenance. !\.lilt..-s uf Streets per Street Empluycc ~ i " .... 1>,000 i l 19<)~ 2nuo 201.11 :?t1t)2 2003 2()()5 \997 The chart below shows an average of roughly 25 miles of sewer pipe per employee dedicated to maintaining the sewers. As mileage has increased, we have shifted people into tasks related to helping keep the workload constant. We strive to clean about % of the total pipe mileage each year. New developments have added several large parks in recent years, dramatically increasing the acres of parkland per employee. As we add more amenities to our open space over time, the demand for service will grow. The addition of one park employee has helped the growing demand, but more parks are slated to come on line, so this area continues to be a concern. JO.CX) 25.00 2000 ~ S I~_OO ~ 5.00 !'J'J3 l\1iles of Sanitary Sewer per Sewer Employee :woo 20m 20(H 200S Acr-es of Public Property per Park Employee I J (,0,00 ~ SO,OIl "S ~ M>.oo i. .10.00 2002 2004 11 . . . Budget Analysis In 2005 the operating budget for Public Works was 14% of the total operating budget of the city, The Public Works budget has increased over time, but in comparison to the growth of the overall City budget, it has diminished in proportion. In 2001 Public Works was 17% of the total budget, whereas in 2006 the proposed budget will be only 14% overall. 'Note the finance department reports the parks budget in the Cultural and Recreation category, which has seen a 1 % increase as a percent of the total budget. 2001 Budget Proposed 2006 Budget 2005 Budget . General Government . Public Safety III Streets & Engineering ~ Unallocated . Culture & Recreation 0% 14% 37% Since 1993 the Public Works Budget has increased from $1.1 M to $2.3M. This is a growth rate of 5.6% per year. In the same time period the CPI has grown at a rate of 2.9% per year. So real budget growth is about 2.6% per year. The operating budget for Public Works includes all of the divisions except Engineering which is reported separately, It's important to note that the numbers shown here reflect just the Operations cost; pass thru costs such as sewage treatment costs for operation of the sewage plant, electrical costs for street lights and any other costs that don't relate to delivery of city services are not included. Also, capital outlay costs are not included in these graphs. This convention better shows the actual effort put forth by the city to provide maintenance to city infrastructure. Parks & Public Works Total Budget $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 12 . This chart of the budget is helpful to show how much each division has received over time. For an accurate reflection of where we expend our effort, look at the following section titled "Total Effort by Division". Parks & Public Works Budget $2.500,000 $500,000 /" t...- ?- ./ - L/ ~ ", -.... .,... ~ / .... ~ -- ...--- ....... .............. ....... - -- ,. ~ ~ - ---- ----- ,..- - $2,000.000 -+-- St~et~ - Shop ~SiJ!;n!oj& Ughtin~ $1.500.000 ___ YHrk.~ - SpnitHry Sewer $1.000,000 ~ Sturrn Sewer ____Tot"l Bud~et $0 1993 1994 1995 1996 1997 1998 199920002001 2002200320042005 Total Effort by Division . Every employee tracks time spent completing various maintenance activities each day. From these daily reports we can track time spent in each area of responsibility as well as for every maintenance activity. This chart shows the breakdown of total hours worked over the course of the year servicing parks, every other public works activity, and the total. This very important chart shows the total hours spent on productive maintenance activities in the Public Works Department. Since 2002 the Total hours spent maintaining public facilities has decreased from 32,500 hours to 29,000 hours in 2005. The reductions are due to budget cuts in 2003 that resulted in reduced part time help, less overtime pay, and reduction in weekend duties. 2005 hours are slightly increased from 2004 due to an additional part time seasonal worker and a new hire near the end of 2005. A breakdown of the tasks and total hours spent on each is provided in the Appendix. Note that the breakdown of hours is approximate only. Many tasks, especially those that are intermixed with other more significant tasks, get lost in the daily reporting forms. The current tracking system is in need of an update, and Public works is exploring other technology options that would yield better tracking of time. Yearly Total Hours Worked 35000.00 30000.00 o Parks 02 25000.00 E Parks 03 K] Parks 04 E Parks 05 20000.00 0 DPW 02 G PW 03 IIIPW04 15000.00 IIIPW05 0 DTotal02 . 10000.00 10 Total 03 ~Total 04 . Total 05 5000.00 0.00 13 . The Maintenance Ratio In order to compare the City's annual commitment toward maintaining its infrastructure, the Maintenance Ratio has been developed. This is the ratio of the total value of the city infrastructure (not including parks) divided by the total annual budget This approach allows a comparison void of inflationary affects. As the amount of infrastructure increases, we would like to see the budget increase as well, and therefore the Maintenance ratio remain the same (or ideally even decrease). The graph shows that our MR has remained fairly constant over the last ten years, staying between 71 and 82. In 2005 we see the MR dip below 70 for the first time - a good sign. If the MR were to increase it would be a sign we are not keeping up with growth, or our budget is dropping in proportion to our streets, sewers, and lighting. Park infrastructure was not included because land values dominate the calculation. Instead it's recommended that the acres of park per employee be used as a measure of commitment to parks (see previous page for chart). Maintenance Ratio (Infrastructure Value/Budget Money) 90.00 80.00 . 70.00 60.00 50.00 40.00 30.00 20.00 1000 0.00 1993 1994 1995 1996 1997 1998 1999 2000 200 1 2002 2003 2004 2005 The total replacement value of our infrastructure is $159 million, so yearly maintenance amounts to 1.45% of the total value (or a maintenance ration of 69). . 14 . Streets Division The main objective of the Streets Division is to maintain the streets so they are safe for the public, and have a life expectancy as high as possible so as to minimize reconstruction costs. The activities involved in meeting these objectives are as follows: . Repair blacktop and curb to avoid structural damage . Trim trees and brush and remove other obstructions from the road system . Implement crack filling and seal coating to extend pavement life of roads and parking lots . Conduct snow fighting and removal operations to keep roads safe . Sweep streets and parking lots of sand, leaves and debris . Provide personnel to Signs & Lighting, Storm Sewer or other Divisions as needed. . Respond to special events and emergencies · Assist other departments as needed The Streets Division of Public Works deals with the structural and operational maintenance of 85 miles of public streets, 100+ cul-de-sacs and dead-ends, 78 miles of trails and sidewalks, 19 parking lots, and all boulevards and right of way. The following is a description of the operations the Division performs. . Bituminous Surface Maintenance During 2005, continued improvements and consolidation of resources contributed to a very effective work year. Over the course of the year 2439 hours were dedicated to repair of blacktop by either patching or pothole repair. 'J ~~ Pothole patching begins as soon as ground temperatures rise above freezing . Inspection, research, documentation and evaluation of all Stillwater roadways continued using the City's computerized Pavement Management System. The work is performed by the Engineering Department and is used to help determine when and how much maintenance effort should be put forth on a given street. 15 . Seal-coating is a process of applying an asphalt emulsion followed by a layer of small rock that seals streets from the effects of sunlight and the weather and provides increased friction. 2005 included $100,000 budgeted for seal-coating, an increase of $20,000. 2005 Road Repair 15,197 square yards of parking lot seal-coated 23,664 feet of streets seal-coated 182 tons of asphalt used for pothole repair 6.5 tons of crack-seal material applied Crack-seal operations (pictured below) seals the thermal expansion and contraction pavement cracks that occur in Minnesota's climate and prevent water from entering the materials under the street surface, compromising the road's ability to withstand heavy traffic. We continue to prioritize this operation preventing rapid pavement deterioration and potholes. Prior to seal-coating, we crack-fill targeted streets. . < ~~ ,~ ) ..... .;;:~'~ Gravel Road Maintenance Gravel road maintenance has been reduced following the upgrading of portions of 72nd Street, and the North Hill. The City now has approximately 'Y:1 mile of gravel road. We used approximately 100 tons of Class V and crushed limestone to aid in maintaining our gravel roads, and calcium chloride was applied several times for dust control. e ~;.~~~ ~ \""''s:\.'\i "..1..'...'. -;':"~t:tl';.::~ : \'''~' ~ . "'<",5' ~"'.. '~!l:'~~ 'Lir. ...'!'Ii · c~' ~p l"~' . I .,-,>,' "",.. c,I.,.\~ " ,\{ ,~i ~ ."'~ .r ,-'~:~." '; t ~~i . . ..'..... ~ ~. t.~~J!U~ ~ ~ ~.~ {I Thefew remaining gravel roads require special maintenance ,t', '..~ .~. 16 . Street Sweeping During 2005, Streets Division personnel were again involved in efforts to limit erosion and ice control related pollution into our City water bodies and keep the City looking clean. Sweeping operations take place city wide in the spring and fall. Also we sweep the downtown area twice a week and after major events. Sweeping is also performed in problem areas such as construction zones. Total time sweeping Total material swept 1436 Hours 250 tons In late March, the Streets Division crew began sweeping streets and parking lots during regular shifts. Operations involve the use of 2 mechanical broom sweepers. Spring sweeping focuses on our hills, downtown, and sensitive drainage watershed areas first. When those areas are completed we move onto the remaining local streets. Sweeping was completed early April 2005 well ahead of our June 15t goal. . The primary purpose of fall sweeping is to gather leaf litter and other debris to protect our water bodies from excessive nutrient loading. Fall sweeping began in October and was completed on November 25th, 2005 right in time for our first snowfall. Snow and Ice Control Snowfall for the calendar year 2005 was 43 inches, well below the normal average of 56 inches. There were 4 plow operation snow events and 24 small events more than 0.5" but under 2" needing salt/sand for ice control in 2005. Snow and Ice Statistics Monthly Total snowfall snowfall (Inches) January 9 February 8 March 7 Novem ber 5 December 14 TOTAL 43 2005 Snow and Ice Control Materials 1 ,455 tons of salt 9 tons of sand Plowing Equipment & Procedures e The City's mainline plowing equipment consists of 3 motor graders, 3 loaders, 1 tandem dump truck and 4 single axle dump trucks. All of the trucks are equipped with a front plow, an underbody plow, and a sander. Also we operate with 6 "one ton" trucks that are 17 . . . equipped with front plow and sander for plowing cul-de-sacs, parking lots, dead-ends and trails. Plowing of Stillwater streets requires a range of snow removal equipment and techniques. On wide streets and open road sections we use extended wing plows on road graders and loaders. But many residential streets are narrow or used for on-street parking. This makes maneuvering difficult, so for light snow falls we often use underbody plows on these streets. Underbody plows are used for scraping hard packed snow and ice, therefore reducing the use of salt and sand. Plowing operations normally begin when 2" or more of snow has fallen. Mainline routes are typically started at 3:00 - 4:00 a.m. though the variety of snow events means each response is unique. Where possible, we make one initial pass thru the cul-de-sacs. Then cul-de-sac plowing is completed with 1-ton dump trucks and pickups with plows. This procedure was introduced to speed up the mainline plowing and, at the same time, make the cul-de-sacs accessible for emergency vehicles and the traveling public as soon as possible. Also it eliminates complaints about inequitable distribution of snow. A normal plowing operation is completed in 8 to 10 hours. Salt/Sand Application During 2005, the application of salt/sand increased a small amount. We continue to monitor our chemical usage to protect the water quality of our ponds while maintaining safe roadways. In 2006 we will provide additional training for our staff in chemical application techniques and rates. Snow and Ice Customer Service In an effort to provide better public relations with snow plowing, we document complaints of sod damage to boulevards by our plows and explain our policy that we will repair damaged areas in the spring. The City installs stakes to mark the back of curb or other areas that are prone to damage. Prompt replies to citizen complaints and questions are of top importance in our service oriented plowing and ice control program. 2005 Boulevard Damage 10 locations 100 Ibs of seed Tree Trimming Streets Division personnel, in coordination with our City Forester, continuously perform tree trimming. Boulevard tree sight-line problems and tree branches that interfere with roadways, sidewalks or vehicle operation were the priority in 2005. Residents are provided with information regarding when and what type trimming will be performed. 230 2217 hours 18 . Emergency Response and Special Events Public Works responds to emergencies, natural disasters, plugged pipes, sewer backups, water main breaks, street cave-ins, fires, and other problems that all require Public Works response. Also every year Public Works is required to respond to a range of special events. Special events include Lumberjack Days, races, tournaments, fireworks, art fairs and music events. A list of the special events that occurred in 2005 is listed below. Most ~pecial events require particular levels ofsenJicefrom Public Works Events in Stillwater Parks . Date Jan 22nd Jan 29th March 26th May 1 sl May 20th _22nd May 21s1 July 41h June - Oct July 21 st_24th Aug 21 Sl Sept 1 ih/18lh Oct. 1 SI_2nd Oct. 1 sl Oct. ih Oct 8th December Dec 3rd Event Guided Winter Walk Kids Ski Race The Knights Egg Hunt March of Dimes Walk Spring Art Fair Hazardous Waste Collection Fireworks Show Waterfront Music, Market, Movies Lumberjack Days Spring into the Arts Student Movie Production Fall Art Fair Diabetes Walk S1. Croix School Marathon Kids Event Elks Tree Service Twinkle Parade Events in Other Locations in Stillwater . Date Feb. 19th April 2nd May ih May 151h May 30th June-Oct June 1 zlh June 25th July 4th July 14th July 16th/1 ih Aug 13th Sept 1 ih Location Brown's Creek Nature Preserve Brown's Creek Trails Washington Park Ramsey Grove & Northland Park Lowell Park Lily Lake Park Pioneer & Lowell Park Lowell Park (Tuesday evenings) Lowell Park & Pioneer Park Pioneer Park Pioneer Park Lowell Park Pioneer Park & walk route Pioneer Park & walk route Bergman Park Lily Lake Park Lowell Park & walk route Event Location Bocce Ball Tournament Brine.s Tussie Mussie Stroll Main Street Businesses Hope House Auction Cherry S1. & Everett S1. Friendship Festival S1. Paul's Church Veterans Memorial Riverview Lot Farmers Market Riverview Lot - Saturday mornings Nature Valley Grand Prix (pictured above) Route - downtown & south hill area Two Rivers Bike Ride Route through town Neighborhood Parade & Picnic School St & N 3'd St Rumble on the Deck Freight House & city parking lot Garden Tour Route through town Final Stretch y:, Marathon City Streets Historic Homes Tour Stillwater homes 19 . Sanitary Sewer Division The main objective of the Sanitary Sewer Division is to insure uninterrupted operation of the sanitary sewer system. The activities involved in meeting this objective are as follows: . Clean and televise the entire pipe network on a periodic basis . Operate, monitor, inspect, troubleshoot and maintain 13 lift stations around town . Provide 24 hr oversight to respond to emergency back ups and system failures . Repair damaged lines, and rehabilitate manholes · Inventory the sewer infrastructure and highlight any known problems · Assist private property owners in the event of private system problems . Assist other departments as needed The Sanitary Sewer Division operated with an annual budget of 2,707,000 of which $276,000 was for capital outlay and $1,600,000 was for Met Council Environmental Services disposal charge. . The sanitary collection system increased by 0.25 miles of main in 2005, which brings the total to 85.25 miles. Sizes range from 4" to 30" pipe and the pipe is made up of clay, concrete, plastic and ductile iron. The Sanitary Sewer Division spent 500 hours in preventive maintenance of this sanitary collection system. In 2005, 18.43 miles (21.06%) of all sanitary sewer lines were jetted. Our goal is to clean X of all our pipes every year. Historical problem areas are cleaned yearly. The new areas constructed with PVC pipe require less maintenance. e Emergency repair of the A iple station forcemain required bypass pumping o.f the 2 million gallons of daily flow. 20 . . e The per capita sewer flows to the Metropolitan Council's Wastewater Treatment Plant have decreased following implementation of our manhole and system repair program and slip lining projects, cutting down on infiltration and inflow. As shown on the "Total Yearly Flow to Metropolitan Waste Water Treatment Plant" chart located in the Utilities Appendix, we have experienced a 5% REDUCTION in flows over the course of 2005, this equates to an approximate savings of $60,000 per year. At the end of 2005, the city had a total of 5816 known sewer connections to the system. This is an increase of 81 or 1.4%. The collection system contains 1,700 manholes. General rehabilitation occurs around existing manholes prior to street overlays or reconstruction. Lift (Pumping) Stations The Sanitary Sewer Division maintains 13 sanitary lift stations and approximately 4 miles of force main. Lift stations are needed to pump sewage from low points in our sewer system back up to an elevation where gravity can carry the sewage in our pipe system to the treatment plant. Failure of a Lift station can potentially lead to catastrophic consequences, so ongoing oversight and maintenance is vital. 329 hours were spent in lift station operation. This is a remarkable reduction from 2002, when we spent 1946 hours on lift station maintenance. The main reason for the reduction is the installation of a radio monitoring and control system in 2003. The Sanitary Sewer Division continues to improve and refine the radio frequency electronic monitoring system on all of its critical utility control systems to provide continuous monitoring and early warning of potential failures to allow quick corrective action. Television Sewer Inspection In the year 2002 the Sanitary Sewer Division purchased its own mainline televising system. The purchase of this camera not only alleviated the need for rising costs of contractually televising sewer lines, but also added the ability for the Sanitary Sewer Division to televise more lines per year and to do emergency inspections when required. In 2005, 4,000 feet of . c:I . sewer lines were inspected' .if .1:1 . locating areas of high root concentration, cracked pipes and verifying the location and condition of the connection wyes of individual house sewer services. Also 1,500 feet of storm sewer was inspected by our Storm Sewer Division. Television inspection is also employed in major street reconstruction or development projects that encroach onto existing utilities. These televised reports allow repair of problems before major reconstruction and documents pipe condition before contractors begin their work. A follow-up inspection is done to verify that no damage was done to existing utilities. 21 . Signs and Lighting Division The main objective of the Signs and Lighting Division is to maintain and operate signage, lighting and signals to insure roadway safety, and keep the public informed of safety issues and regulations. The activities involved in meeting this objective are as follows: . Replace and update street signs as needed, on a schedule of approximately every 10 years. Currently we using new reflective sheeting which has a 15 year manufacturer warranty. . Install and maintain parks and other signage to keep the public informed of rules and regulations. . Oversee the maintenance and operation of traffic signals around town. . Inspect, give direction and provide assistance in the maintenance and operation of the streetlights and pedestrian lights throughout the city. This division is budgeted separately, but it functions as a subdivision of the Streets Division. There is 1 ~ employees primarily dedicated to maintenance of our significant inventory of signage. . Traffic Control Signs & Lighting Division personnel are responsible for design, manufacturing, inventory, maintenance, installation, and ordering of signs. Following is a list of installations and repairs accomplished during 2005. Striping & Pavement Messages . Painting of centerline stripes was completed as part of an agreement with Washington County. Approximately 30 miles were stripped. Pavement messages and crosswalks were also completed by Stripe-a- Lot, a private contractor. laced 2005 52 26 25 20 25 75 25 4 32 45 . Storm Sewer Division The main objective of the Storm Sewer Division is to maintain and operate the storm sewer system to insure flooding during storm events is minimized, and the impact of storm water run off to the environment is minimized. Activities involved in meeting this objective are as follows: · Clean storm sewer pipes, catch basins and outfalls as needed. . Repair deteriorated pipes, catch basins, and manholes as needed. · Inspect water quality devices and dredge ponding areas of sediment . Operate lake and pond control structures to minimize flooding. This Division has its own budget because it is funded by a city wide utility fee, but storm sewer maintenance is performed by both Streets and Sanitary Sewer employees. The Storm Sewer section operated with a budget of $256,772 in 2005. $100,000 of this is a transfer out to the permanent improvement fund. The annual revenue for 2005 was estimated to be $257,000. The Storm Sewer Division maintains and operates the storm sewer system to insure flooding during storm events is minimized and the impact of storm water run off to the environment is minimized. . The City's storm sewer system consists of 33 miles of pipe. Approximately ~ mile of new storm sewer pipe was installed in 2005. Storm pipes are constructed of concrete, plastic and ductile iron pipe with sizes ranging from 12" to 90". . Maintenance (i{storm sewers (i{ien results in the need for replacement of curbs, tUlI and blacktop. 23 . . . The storm system contains 1 lift station with approximately ~ mile of force main. This station provides level control and water quality benefits for Lily Lake. In 2005, 40 hours were spent in the operation of this station. An ongoing project for the Storm Sewer Division is removing debris and sedimentation from about 30 storm ponding areas. Utility personnel maintain the inlets and outlets for these ponds along with the removal of any erosion/siltation which occurs. The control structures used in controlling elevation of the water in these ponds are checked and cleaned after significant rain events or on an as needed basis. Sedimelll basin cleaning can be a messy bl/siness Locates Minnesota State Statute 2160 requires anyone who engages in any type of excavation to provide advance notice of at least 48 hours, excluding weekends and holidays, to contact Gopher Sate One-Call, a statewide one-call notification system established to inform all Minnesota underground facility operators of intended excavation. It also requires any operator of an underground utility to provide locate services. Therefore city Engineering and public works staff must provide location information for sewer mains (and beginning 2006 sewer service laterals), storm mains, and force mains. For 2005 we received 3,245 locate requests costing the City $6.474, plus significant labor expenditures to provide the location information. 24 . . . Shop Division The main function of the Shop Division is to keep city equipment and vehicles well maintained to extend equipment life and provide a safe working environment for employees. Activities involved in meeting this objective are as follows: · Perform preventative maintenance on city vehicles . Repair breakdowns · Change over equipment for other duties · Wash and clean equipment and the Public Works Facility The Shop Division maintains equipment assuring that this equipment operates in a safe and efficient manner. A major factor in achieving this goal is a good preventative maintenance program. Public Works Fleet 6 dump/plow trucks 3 loaders, 1 tractor-backhoe 3 graders, 2 street patchers 1 muck excavator 2 sweepers, 1 jetter 1 tar kettle, 2 compressors 8 utility trucks, 1 skid steers 6 mowers 3 generators, 1 pump 1 twelve foot mower 1 stump chipper 1 forklift 11 small Public Works trucks 5 Park trucks 21 PCs Heavy Equipment 6 trailers New for 2005 Lawn Sweeper 2 Mowers One Ton Dump Truck Single Axle Dump Truck Street Sweeper Soil Surger Tube Tool cat Preventative maintenance is simply identifying and correcting potential failures before they cause a breakdown. Another function of Shop Division is to change over equipment for other duties, and wash and clean equipment and the Public Works Facility. The Shop Division makes every effort to schedule this maintenance at a time that will minimize non-productive downtime and lessen inconvenience to the users of the equipment. Equipment Maintenance Data Contractual services Value of parts installed Year end parts inventory $7,000 approx. $20,000 $9,155 25 . e . In 2005, we were able to meet equipment maintenance needs with one full-time mechanic and roughly % time help from a street employee. In 2005 Shop Division personnel performed 200 hours on other department equipment and performed 6 City commercial vehicle inspections. However, we continue to utilize contractual services for some major repairs such as transmission, radiator repair and body work. A list of all Public Works Equipment and other equipment that Public Works provides some or all of the service for, as well as purchase dates and condition is listed in the Appendix. Chris Paul, our Chief Mechanic Fuel Bob Templin is a mechanic and a Maintenance worker for our Streets Division We continue to use Petro Vend as our Fuel Management System. Additionally, staff uses a tank monitor system to perform the required monthly tests. We continue to use the mandated low sulfur diesel fuel and ethanol blended gasoline. 2005 Fuel Usage Data Quantit Used Total Cost Avera e Price DIESEL 6059 als $14,965 $2.47/ al UNLEADED 7730 als $17,203 $2.23/ al 26 . . . Parks Division The main objective of the Parks Division is to maintain and operate the parks in such a way as to promote recreation and leisure opportunities for Stillwater residents. The activities involved in meeting this objective are as follows: . Mow grass, trim trees and brush . Prep ball fields and coordinate park use . Pick up trash in parks and downtown, clean bathroom facilities . Maintain turf and gardens-- weeding, watering, fertilizing . Maintain and inspect park infrastructure . Maintain skating rinks . Maintain and plow trails . Set-up take-down special events . Assist other departments as needed Turf and Vegetation Maintenance Maintenance of turf in parks consumes significant staff time. Currently we mow approximately 570 acres. To make this job easier we replaced 2 old mowers with 2 new ones. These new mowers have significant efficiencies over conventional mower technology. We also use a push mower and weed whips to complete the mowing efforts. All told we performed 2571 hours of mowing, trimming, aerating, and mulching from April to October. In addition to mowing, Parks is responsible for leaf, litter pickup, trash pickup and dog refuse pickup in our parks, and we performed 1,254 hours of this activity. Parks also deals with weed control and fertilizing, a good portion of this effort is now contracted out because of chemical issues. Parks are fertilized as needed (1 or 2 times a year) and weed control is performed as needed. Other vegetation maintenance includes watering, spot weeding and gardening. Watering is usually a manual process as only Liberty parks and Lily Lake ball fields have irrigation. As a result, watering is usually only performed on newly seeded areas. Spot weeding and gardening are very labor intensive and public works tries to avoid the need to perform these activities if at all possible. City Hall gardens and Library facilities can become difficult to keep up during the busiest months and have been an ongoing challenge. Recent efforts to use native prairie plantings provides both opportunity to avoid maintenance issues as well as the challenge of new and specialized skill sets that must be acquired and applied. Weed identification and control, prescribed burns and other management techniques are becoming necessary. Trail Maintenance The structural maintenance and winter plowing of trails and sidewalks is the responsibility of the Parks Division with some help from streets personnel. With our growing trail system there is increasing interest in a winter trail and sidewalk 27 . maintenance program. Stillwater maintains its sidewalks and trails via a mix of public, private and contractual services. The Parks Division uses special equipment to plow trails. The new "Tool Cat" (pictured below) allows for plowing and spreading of salt in extreme conditions. Currently Parks clears snow from 5 miles of trails. Contractor services are used to clear another mile of trail. The expanded winter maintenance service delivery has been very well received by our community. The City Parks Division also clears snow on sidewalks that are within or adjoin city parks or open space. The bulk of the sidewalks in town are maintained by private residents. Approximately 57 miles of concrete sidewalk abut private property. Stillwater city ordinances require private property owners to clean abutting sidewalks within 24 hours. Parks Division crews continue removing extensive overgrowth of turf encroaching on surfaces, and all trails received brush and tree trimming in 2005. Portions of the City's trail system are nearing the optimum time for rehabilitation as determined by the pavement management system. . Approximately 7 miles of the City's 78-mile system of trails and sidewalks are not cleared of snow. Snowmobiles and/or cross-country skiers may use such trails. Lehmicke Construction Inc. was awarded the 2005/06 contract to remove snow at the Recreation Center as well as snow on some nearby trails. 2005 Rec CenterlTrails Contract Plowing Season $9,800 Total Contract Cost 36.5 Hours for Sidewalk/Trail Clearing 9 Times Plowing 0-4" Snowfall 1 Time Plowing 4"-8" Snowfall 2 Times Plowing 8"+ Snowfall In order to improve our nature area and trail maintenance capabilities, we purchased a 'Tool Cat" in 2005. This highly versatile unit is able to multi-task during all seasons of the year. . 28 . Parks Infrastructure The City of Stillwater has 32 parks consisting of 540 acres and 11 miles of internal trails. Look in the Appendix for a Parks Map, Trails Improvement map and a specific breakdown of amenities in each park. As part of our effort to maintain all parks, personnel make regular inspections of all park equipment and facilities. These inspections result in maintenance activity as well as improvements. In 2006, parks personnel: . Installed portions of the skateboard park . Installed play structures in Settler's Glen Development, Benson Park and Schulenberg Park . Installed new trash receptacles . Installed a new pedestrian bridge on trails near Settler's Glen Development . Repaired 20 picnic tables . Placed 100 yards of chips on nature trails . Made 40 repairs to existing play structures . Added an ice skating rink downtown '~\'\\ ' ....\:.~~ )~ ~':'---\ , \, . Installation o/new playground equipment in Schulenberg Park . Public Works personnel install ramps/or our new skateboard park 29 . . . Park Reservations Stillwater Parks offer a diversity of facilities and recreational activities. Throughout Stillwater you can find the right kind of place to play, have a family reunion, a quiet picnic, relax by a lake, swim, hike trails, bicycle, cross country ski, ice skate, play soccer or baseball or even have a wedding. We take reservations for many different types of occasions as listed below. In 2005 we also had 4 different baseball/softball leagues each consisting of about 10 teams each make reservations to use our ballfields for their regular ball season. We also had soccer teams, football teams, cross country ski teams and hockey teams reserve our facilities. 2005 Park Reservations 67 Wedding Reservations 5 Ball Tournaments 78 Picnics 4 Church Services 14 School Outings --1l Special Events 185 Total Reservations Friends of Stillwater Parks Friends of Stillwater Parks is a group of volunteers dedicated to promote community involvement, civic pride and stewardship in Stillwater's natural resources and ecosystems. They work closely with our Parks Department as an advocate to help create park and open space accessibility, use and enjoyment, and promote educational and recreational activities and events. One project that we work closely together on is in creating the commemorative walkway accentuated by flower beds, large planters, flowering trees, and climbing vines in Pioneer Park. Residents, visitors and families and friends of Stillwater order commemorative brick pavers to be installed in Pioneer Park or memorial benches that are installed in our parks or along trails. Park and Recreation Commission GGlY Lindeman at work on the commemorative walk The City of Stillwater has a Park and Recreation Commission. It consists of seven members appointed by City Council. Each member serves three year terms. The purpose of the Park and Recreation Commission is to operate a program of recreation and to manage City parks and playgrounds. The Commission meets every 4th Monday of the month. 30 . Public Works Objectives and Accomplishments . Write a policy, procedure and safety manual. This manual would cover all of the major maintenance activities and better define expected levels of service. For 2005, the policy portion of the manual will be the main objective. . Increase service level by increasing the hours spent on productive activities. . . Complete an annual year-end report, and explore options for accountability and performance monitoring. . Implement Sign Maintenance program by updating our sign inventory. Also complete 4 more changes proposed in the stop sign study. . Improve preventive maintenance on lift stations. A formalized inspection process will be developed. . Jet 20% of all sanitary sewer mains in the town. . . Layout process, costs and formal steps for reaching compliance of the EPA/PCA storm sewer permit requirements, so by October of 2006 we have a Storm Water Pollution Prevention Program in place as required. Collection of manuals from other cities has been completed. Discussions with the Local Road Research Board took place regarding the possibility of using our city as an example city, or "template city" to help all cities complete a manual. Our research has determined that no other city has a comprehensive "Procedure Manual" at this time, so we will continue to focus on the Policy aspect of this task. Our total hours went from 24,595 to 29,214; an increase of 4,619 hours, or 18.8%. The addition of a new parks employee as well as more part time help raised our service hours. We are also in process of looking at better time tracking software, to yield consistent reporting. The annual report includes more measures of productivity, and more background information. We will continue to add measures each year, as records and tracking improves. The annual report now documents our sign inventory and changes. We made 8 intersection control changes around town, and await council decision on 2 others (3rd and 4th). We now have a full inventory of our lift stations. We are in process of purchasing maintenance software to track inspection and maintenance. We jetted 18.43 miles of sewer pipe in '05, or 21.5%. This is a significant increase from approximately 17 miles for 2004. We examined how much of the permit preparation work we can do internally, and determined we should hire a consultant in 2006 in order to provide expertise and overall direction in the setting up of our permit program. Public Works Staff will provide assistance as the program is developed in 2006. 31 . . . . Increase level of trail maintenance. With the rapidly increasing amount of city blacktop, gravel and wood chip trails, additional maintenance is required. We intend to explore the concept of dedicating one person to the responsibilities surrounding trail maintenance. . Explore the possibility of using part timers more effectively, by modifying our hiring practices to increase the skill level and length of service of our part time crew. Our new parks employee has a degree in forestry, and an interest in trail and open space maintenance. Her primary duties relate to trail, open space and park maintenance In 2005 we wanted to hire retirees or other workers who could work more than just the school summer break, but we had limited success. We did hire one experienced worker who was able to work a longer season, and ultimately proved to be a valuable employee, to the point where he was our top candidate for the position created by a retirement 32 . . e Engineering The Engineering Division was created in January 1994 with the hiring of an in house City Engineer. The City of Stillwater Engineering Division is one of six divisions of the Public Works Department and is managed by the Public Works Director/City Engineer. \ !J I ~ Tim Moore, Shawn Sanders, John Jurek, Beth Wolf, Ryan Smith In addition to the City Engineer, an Assistant City Engineer, Shawn Sanders is on staff. Registered professional engineers proficient in civil engineering with municipal and utility experience fill both positions. Technical support is provided through three Engineering Technicians and one secretary. Seasonal employees, usually engineering students working through their respective college internship programs, supplement the Engineering Division. The Division is located at City Hall. In addition, the Engineering staff is mobile to provide technical support of on-site requests. A permanent collection of records of all municipal improvements within or affecting the City of Stillwater is housed at the Engineering office. The Engineering Division is responsible for the administration of public improvements within the City. The primary duties include planning, estimating project costs and fees, designing and supervising construction of infrastructure improvements throughout the City, including street reconstructions, water and sewer main construction, intersection signalization, seal coating, street striping, lift stations and other special projects. 33 . . . In 1994 the City ended its' 30 year history of relying solely on outside consultants for engineering services, by hiring a City Engineer. Since then, staff has been added, and dependency on outside consulting has been steadily reduced. An engineering intern is typically added to help with the summer workloads. E"gineeri"~ Department Employee Chart ! 5' 4 ]. ~ ." ~ 3 :t 1993 )99.1 1995 19% 1997 199R 1999 2{I(MI 2001 2001 200J 200.1 2005 The main objective of the Engineering Department is to insure that city infrastructure is kept in working order and rehabilitated in a cost effective manner. Activities involved in meeting this objective are as follows: . Carry out infrastructure inspections and develop infrastructure CIP programs . Provide direction and oversight of infrastructure associated with new development . Prepare or review plans and specs for new infrastructure construction . Oversee the construction and installation of new or reconstructed infrastructure . Develop and implement cost recovery programs for funding infrastructure rehab . Assist residents and other departments and City Council with technical problems . Maintain accurate records and maps of the City's infrastructure system When a facility can no longer be maintained by Public Works because of excessive deterioration, the Engineering Department takes responsibility for coordinating the reconstruction of failing infrastructure. Engineering also oversees installation of new facilities. Design and Management The Engineering Department administers and manages all public improvement projects whether they are done publicly or privately. New street and utility improvements installed in 2005 are discussed in the following sections. 34 . 2005 New Construction Improvements Historically, developers have been given the option of constructing improvements privately or petitioning the City to construct the improvements under a public improvement project. In the case of a private development, the Engineering Division is involved in the review of the preliminary plat, drafting the development contract, then completing the process with either a public or private improvement contract. In 2005 there were 480' of water main and sanitary sewer, 300' of storm sewer and 900' of new streets installed. The Engineering Department provides many functions associated with public improvement projects. Tasks include providing topographical, construction and as-built surveying, preparation of feasibility studies, reports and staff support for Council meetings and hearings. In many cases, staff may further design and draft construction plans, write and administer specifications, hold neighborhood meetings, and coordinate construction and inspection services to ensure compliance with plans and specifications. Engineering personnel involved in the inspection of public improvements have received many class hours of training to become certified by MnDOT in the appropriate areas. As the City continues to mature, rehabilitation of existing public facilities will continue to be the most prevalent public improvement but with the active expansion at the City's western edge, there will also be significant growth related improvement projects for years to come. . 2005 City Projects There were 3 public improvement projects involving $2.5 million in improvements constructed under the direction of the Engineering Department during 2005. . 2005 Street Improvement Project -Fifth Street, Marsh Street, Hancock Street, Deerpath and Deerpath Court were reconstructed. . Pine Street Concrete Rehabilitation Project- Sections of Pine Street and Myrtle Street were repaired and rehabilitated. . Boutwell Road - Boutwell Road from Myrtle Street to Newberry Court was reconstructed which also included storm & sanitary sewer, watermain and a trail. .~ . '- ~r~,:, Deerpa/h COllr/lInder cons/mc/ion . 35 . Private Improvements and Development Contracts Private development projects are typically done under a development contract. In 2005, the Engineering Department prepared the Engineering portion of 2 Development Contracts in public streets, utilities, and streetlights installed privately by developers. The following is a list of 2005 private improvements. Develo ment Settler's Glen 8th Addition Meadowview Estates Location Boutwell Road and County Road 15 West St. Croix Street The Engineering Department is responsible for ensuring that all privately installed public street, utilities, and streetlights under a Development Contract are supervised and inspected and built according to engineering approved plans, inspection, specifications and guidelines. Additional work involved in private development contracts includes administration of financial guarantees, review of new developments for storm water utility fees, coordination of streetlight locations and technical review of water quality requirements. A substantial amount of construction surveying, inspection, contract administration and field supervision/project management is performed annually by personnel provided by . the City's consulting engineering firms. Administrative Administrative duties associated with the Engineering Department are connected with nearly all tasks. They include records management, assistance in special assessments, municipal state aid funding, traffic control as a part of street design or construction, erosion control, grading permit issuance, easement acquisitions or vacations permits to work within the City right-of-way, and sight clearance within the right-of-way. During 2005, engineering staff utilized the services of three different professional engineering consulting firms. These firms included BRAA, SEH, and SRF. Tim Moore on inspection Building Permits, Erosion Control, Grading Review and Site Plan The Engineering Department also provides support services for construction projects associated with building permits. For commercial construction, Engineering provides plan review services and assists in providing necessary easements as well as inspection of utility lines connected to the public main. . 36 . . . The City's Erosion Control efforts generally fall to the responsibility of the Engineering Department. Engineering continues with efforts to decrease/eliminate overland soil erosion affecting City streets and storm sewers as well as lakes, ponds, and wetlands. Efforts are being made to educate contractors working in the City by encouraging support of regulations and standards initiated by the Clean Water Act of 1972. In 2005, Engineering was involved with the review of 9 Commercial/Industrial and Multi- Family building permits. As part of the residential building permit process, the Engineering Division reviewed 50 site plans in 2005 for compliance with City codes and development plans, and addressed potential erosion control concerns. Grading plan review and site plans generated $12,300 in permit fees. Water Quality Assistance During 2005, Engineering continued supporting the water quality protection efforts and facilitated in sampling of lakes. Lily Lake, Long Lake and McKusick Lake all get sampled several times each year. Also we provide temperature monitoring on Brown's Creek at several locations. The Annual Lake Water Quality Report prepared by the Metropolitan Council contains the yearly and historical data on our water bodies. Records Management A primary task of the Engineering Department is to manage records and information. It is mandated by State law to permanently archive certain records associated with municipal engineering. In other cases, records are maintained for the purposes of analyzing data for planning purposes, staff reports, consulting engineers, property owners, contractors, or for legal proceedings. As a part of managing these records, the Engineering staff assists customers and other departments in providing and interpreting records and data as necessary. Engineering Department manages written documents, maps, and plans, and electronic data. Engineering also provides and maintains the geographical information systems of the City. This effort includes creating data bases, maps and plans that are linked to the County mapping system. Engineering also assists Police, Fire, Streets, Parks Utilities, Administration, Planning and Building with mapmaking support. In addition the general public and the Water Board are provided with mapping services. Special Assessments For many public improvement projects there is a need to finance the project through assessments. In 2005, the city had 3 separate projects that included 139 parcels that were assessed $668,950.48. The Division's involvement includes cost estimates on a preliminary basis, determining the assessable benefiting area and the method of spreading the assessment. In recent years, the City has assessed approximately 50% of the cost of improvements to benefiting properties. 100% of the costs of all new street and utility lateral improvements are typically assessed to the benefiting properties, or paid by the developers. 37 . Municipal State Aid Streets The Engineering Department is responsible for the administration of the municipal state aid streets (MSAS) program. This program provides for State funding assistance in the construction and maintenance of designated City streets. The funding source for the program is the State gasoline tax providing maintenance/construction costs for up to 20% of the City's local streets that meet certain State criteria. The exhibit located in the Appendix geographically depict the designated MSA street mileage present in Stillwater as of December 31,2005. At the end of 2005, the City had 15.59 miles of streets designated on the MSAS system. 1.35 miles is eligible for designation. Annually, the Engineering Department reviews the City's existing MSAS system for recommending revisions or additions of streets that comply with MSAS regulations. Brick Street from Olive to Myrtle Street was added to the State Aid system in 2005. The MSAS funding available for 2005 was $1,500,319 which included a 2005 allocation of $463,227. Of this allocation, 25% was applied to general maintenance and 75% was applied to construction. On December 31,2005, the Stillwater MSAS fund balance was approximately $132,053. The City had 3 projects which used state aid money totaling $1,220,461. They were: Pine Street concrete rehab project, Myrtle Street concrete rehab project and Boutwell Road project. . Signage/Traffic Control The City has adopted the Minnesota Manual on Uniform Traffic Control Devices (MMUTCD) as the reference document for all signage placed within the City's public right-of-way. The MMUTCD is the statewide industry standard for signage placement on all public roadways in the State. Each year, the City receives requests for placement of signage on existing City streets. Also, with all new development proposals and roadway construction, the Engineering Division reviews all street signage necessary to "regulate and guide" the traveling public throughout the community. . 38 . . . In the case of new development, the Developer contracts directly with a sign vendor for placement of signage within the development. The development contract between the City and developer identifies the developer as the responsible party for all costs associated with the sign placement. The Engineering Department is responsible for processing all citizen requests for traffic control and signage on existing streets. Requests for signage such as stop signs, children at play signs, speed limit reduction, no parking, and some type of pedestrian crosswalk identification are common. Periodically, the City receives requests for signage relating to children at play. Stillwater no longer installs these signs, except near schools, playgrounds or parks. Selective use of this type of signage emphasizes the importance of the signs causing drivers to be more responsive. The desire for the reduction of vehicle speeds in residential neighborhoods is often expressed by a request for a stop sign. To avoid the misuse of stop signs as a method of reducing speeds we completed the "Stop Sign Report". This document uses traffic engineering principals and the MMUTCD to analyze every intersection and stop sign in the City. The City continues evaluating various "traffic calming" options for many areas of the community. Speed Limits The Engineering Department annually receives a number of requests for lowering speed limits in areas of the City. State Statute designates the Commissioner of Transportation through the Minnesota Department of Transportation as the regulatory jurisdiction that can establish speed limits on all roadways within the State. When requested by the City, MnDOT will perform a detailed traffic study to establish a speed limit or to evaluate an existing speed limit. Currently, State law precludes the lowering of residential speed limits below 30 M.P.H. unless it is localized (i.e. School Zones) or a hazard exists along the roadway (i.e. work zones) or for short section of roadway. Right-Of-Way Another area of the Engineering Department's responsibility is to manage the public right-of-way and easements. This includes the issuance of permits to utility companies and contractors, the administration of easement acquisitions and vacations, and the maintenance of boulevard sight clearance. The Engineering Department with the assistance of the City Forester reviews boulevard planting requests and planting removals. Plants that are dead or deteriorating, causing an obstruction, damaging City infrastructure or have roots in utility pipes are removed by Public Works or the property owner depending on location. Engineering also reviewed and issued 7 permits to private contractors to work within the City right-of-way, and 24 permits to public utility and telecommunications companies, and 21 obstruction permits generating $17,405.90 in Right of Way fees. 39 . National Pollutant Discharge Elimination System (NPDES) Storm water runoff from snowmelt and rainfall is a leading source of water pollution according to the 1996 National Water Quality Inventory. Storm water runoff can harm the water quality of rivers, lakes and ponds. Stillwater has several lakes and ponds greater than 1 acre ultimately discharging into the S1. Croix River through storm sewers. In 2005, the Environmental Protection Agency (EPA) mandated enforcement of a National Pollutant Discharge Elimination System (NPDES) for the City of Stillwater Even though Stillwater has been actively undertaking water quality initiatives, under the national storm water program, by 2007 the City is required to develop and follow a Storm Water Pollution Prevention Plan (SWPPP). The SWPPP must contain the following six minimum control measures: . Public education and outreach . Public participate/involvement . Illicit discharge, detection and elimination . Construction site runoff control · Post-construction site runoff control . Pollution prevention/good housekeeping . As part of the SWPPP, the City is required to hold an annual meeting to encourage public discussion and participation regarding its storm water quality and steps it is taking to address the six minimum control measures. An annual SWPPP report will then be submitted to the MPCA after the public meeting. Council Member Wally Milbrandt and Public Works Director Klayton Eckles accepting Community Conservationist award given to Stillwater by Minnesota Association of Soil and Water Conservation districts. . 40 . Communications Communications is a part of the daily operations of the Engineering Department. It is the responsibility of the Department to provide information either verbally, electronically or through written correspondence to residents, businesses, and property owners to explain projects, share as-built information or resolve concerns. Additionally, the Engineering Department acts as a liaison with contractors, consultants, private engineers, developers, or utility companies for public improvement projects. These projects commonly include public interaction at neighborhood meetings, public hearings, and assessment hearings. Also in 2004 Engineering began the use of the City website to provide project updates and links to various reports and studies. Budget In 2005, the Engineering operating budget was $368,000. As with all City departments, Engineering is a service-oriented division. Therefore, the greatest expenditure is for personnel. Additional expenses are associated with general operating supplies, motor fuels, professional services, printing, equipment repair, and capital outlays. . In 1996, with additional staff, the department was set up as a pseudo enterprise, and began billing projects and developers for services. The hourly rates applied against city projects are only 75% of the typical rates charged by consulting firms, providing a benefit to affected residents Engineering generates revenue from privately and publicly constructed public improvements. In 2005, $459,000 was charged to projects or developers for engineering services provided by staff. The reduction from 2004 relates to completion of the North Hill Project. In addition, $143,000 of miscellaneous charges was generated. These relate to special projects, support for other departments such as Public Works, and response or assistance for other government entities. Engineering Billable Hours $700,000 $300,000 ^ ~. " . . ~- -- _.., . q I I - - - - - - - J - - f--- - - ~ J - fI f--- - - - f--- - - r-- I .- I $600,000 $500,000 $400,000 $200,000 $100,000 $0 . 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 41 . . . Growth of revenues has outpaced budget expenditures. In 2005, billable hours exceeded $459,000 compared to the budget of $368,000. A detailed list of project billable hours for 2005 is provided in the Appendix. Engineering Expense/Revenue $700,000 -,,~- -,_.~- - - I I EJ Bud~cl I . Billllblc I lours I- - I- 1 I I- - - - - - f- - I- _ --0- - _t I- - - - - f- - I- ,- - - - - - - $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 Note: '97,98 budgets include reimbursed AUAR costs Capital Improvement Program The Engineering Department is responsible for administrating the capital improvement program (CIP). This program allows for planning of significant public improvement projects over a five-year period. Generally new development initiated improvements are not included here, as all the costs of these are passed on to the developers. Each year the Department reviews the document, making necessary adjustments and updates for the next five years. 42 . Engineering Objectives and Accomplishments . . Complete the North Hill project. . Complete the South Main Street parking lane improvement project. . Complete a concrete pavement rehabilitation of Pine Street and Myrtle Street. . Reconstruct Boutwell Road from county 12 to Neal Avenue. . Complete the 2005 Street Rehabilitation project. . Complete the Planning, Design, and construction of trunk utilities to serve Phase III of the expansion area. . Provide oversight, direction and coordination of new developments. Get the Palmer property successfully underway with strong development controls in place. . Complete feasibility report for Lily Lake Phase 3 project. . Oversee seal coating and striping projects. . Update pavement management plan. . Review, critique and update GIS system. Final paving was completed in June. And the project was com pleted. Completed - adding about 30 additional parking spaces Both projects were finished in the fall of 2005 using a combination of MSA and assessments We completed the first 1/3 of this project (except for restoration and final wear). The remainder is slated for '06. Completed This project is still in design. Phase 3 development was slowed in the approval process. Palmer (Millbrook) development required all of '05 to reach agreement on sketch plan approval. Preliminary plat approval is likely in spring of '06. Other projects requiring engineering effort-Meadow View Estates, Liberty West, as well as several others in the concept stage. Still in process as of end of 2005 Yearly projects were successfully completed. Lack of an intern made this goal difficult given the busy year. The existing plan is adequate to get us thru the next cycle. Ongoing. Changes at the county level could create new issues in 2006. . Develop an AutoCAD template. This template would be used by all Little progress was made on this issue. employees as well as used to standardize submittals from consultants. . . Update the 5-year CIP. The 5 year CIP for improvement projects was successfully completed. 43 . 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Total Total Account Engineering Fund Project Name Hours Code Expense Totals ADMINISTRATION PROJECTS Secretary 43.5 2172.83 2172.83 PUBLIC WORKS/PARKS Secretary 877 45121.65 45121.65 PLANNING/BUILDING Secretary 269 13840,05 13840.05 PUBLIC SAFETY Technician III 23.5 1424.10 1424.10 03-04 STILLWATER BRIDGE Ass!. City Engineer 2 165.80 217.25 Secretary 1 51.45 96-09A BROWNS CREEK-WATER MTE (06-16) Engineer 19 1929.07 2292.67 Technician III 6 363.60 .7-12 GIS Technician III 193 11695,80 11695.80 96-32A GRADING ESCROWS Ass!. City Engineer 17 1409.30 12105.20 Technician III 176.5 10695.90 PARKS PROJECTS Technician IV 0 0.00 787.80 Technician III 13 787.80 00-10 PAVEMENT MANAGEMENT STUDY PLANNING PROJECTS Technician III 8 484.80 484.80 PUBLIC WORKS (MINOR) PROJECTS Technician IV 7 478.80 478.80 04-06 SEALCOATING (05-06) 451-4455-3030-0000 Technician IV 35 2394.00 10529.25 Technician III 130 7878.00 Secretary 5 257.25 05-01 STATE AID (MSA) Technician III 83 5029.80 5029.80 ~1-25 UTILITY IN SERVICE PERMITS 705-4705-3030-0000 Technician IV 0 0.00 10073.25 Technician III 145 8787,00 Secretary 25 1286.25 . TOTAL MISCELLANEOUS 116253.25 97-41H CPDC LIBERTY 8TH WOODLANDS 100-4090-3807-0000 Technician III 1 60.60 214.95 Secretary 3 154.35 01-17 LIBERTY RETAIL 100-4090-3807-0000 Asst City Engineer 17 1409.30 2522.95 Engineer 5 507.65 Technician IV 10 606.00 TOTAL FUND 100 2737.90 03-21 SHOEBERG LONG LK VIEW ESTATES 451-4453-3030-0000 Engineer 97 9848.4 1 9909.01 Technician III 1 60.60 02-10 LILY LAKE - PHASE 1/ 451-4454-3030-0000 Engineer 2 203.06 203.06 02-10A LILY LAKE - PHASE III 451-4454-3030-0000 Engineer 101.53 101.53 00-15 LI 350 NORTH HILL SEWER PROJECT 451-4457-3030-0000 Engineer 76 7716.28 16654.48 Asst City Engineer 39 3233.10 . Technician IV 21.5 1470.60 Technician III 49,5 2999.70 Secretary 24 1234.80 00-15A LI 350 NORTH HILL SEWER PROJECT Asst City Engineer 0 0.00 12072.60 Technician IV 176.5 12072.60 00-15C LI 350 NORTH HILL SEWER PROJECT Asst City Engineer 0 0.00 23427.00 Technician IV 342.5 23427.00 03-02 LI 358 2003 STREETS 451-4458-3030-0000 Asst City Engineer 2 165.80 4459.25 Technician III 70 4242.00 Secretary 1 51.45 05-05 BOUTWELL ROAD (00-08,00-17) 451-4462-3030-0000 Engineer 134 13605.02 133865.62 Asst City Engineer 561.5 46548.35 Technician IV 225 15390.00 Technician III 931 56418.60 Secretary 37 1903.65 03-14 PINE STREET REHAB/STATE AID 451-4464-3030-0000 e Engineer 55 5584.15 53951.95 Asst City Engineer 129 10694.10 Technician IV 331 22640.40 Technician III 226 13695,60 . Secretary 26 1337.70 03-09 CURVE CREST SIDEWALK/TRAILS (98-13) 451-4465-3030-0000 Asst City Engineer 0 0.00 1772,55 Technician IV 7 478.80 Technician III 20,5 1242.30 Secretary 1 51.45 05-02 2005 STREET IMPROVEMENTS 451-4468-3030-0000 Engineer 137 13909,61 124496.69 Asst City Engineer 238 19730.20 Technician IV 404.5 27667.80 Technician III 999 60539.40 Secretary 51.5 2649.68 06-02 2006 STREET IMPROVEMENTS 451- Engineer 5 507.65 7111.78 Asst City Engineer 30 2487.00 Technician IV 4 273.60 Technician III 63 3817.80 Secretary 0.5 25.73 Intern 16 00-12 SETTLER'S GLEN 451-4472-3030-0000 . Engineer 47 4771.91 15209.99 Asst City Engineer 4 331.60 Technician IV 115 7866.00 Technician III 34 2060.40 Secretary 3.5 180.08 05-10 MEADOWVIEW RIDGE 451-4459-3030-0000 Engineer 0 0.00 829.00 Asst City Engineer 10 829.00 Technician IV 0 0.00 Technician III 0 0.00 Secretary 0 0.00 03-20 LEVEE WALL-STAGE 3 451-4475-3030-0000 Engineer 24 2436.72 2436.72 04-09 JENNINGS BANK 451-4479-3030-0000 Asst City Engineer 0 0.00 205.20 Technician IV 3 205.20 01-19 CARNELIAN SUBDIVISION 451-4487-3030-0000 Technician III 1.5 90.90 90.90 96-26F AUAR MCKUSICK RAVINE/LONG LAKE 451-4488-3030-0000 Engineer 66 6700.98 7627.08 .3-15 Secretary 18 926.10 03-05 PARKWOOD VILLAS 451-4489-3030-0000 Asst City Engineer 10 829.00 1034,20 _3-17 Technician IV 3 205.20 PALMER PROPERTY 451-4467 -3030-0000 Engineer 80 8122.40 19818.40 Asst City Engineer 53 4393.70 Technician IV 14 957.60 Technician III 103 6241.80 Secretary 2 102.90 TOTAL FUND 451 435277.00 99-08 NOLDE/LONG LAKE VILLAS 468-4469-3030-0000 Asst City Engineer 9 746.10 951.30 Technician IV 3 205.20 TOTAL FUND 468 951.30 03-08 TERRA SPRINGS/PRISON SITE (97-37) 470-4472-3030-0000 Engineer 36 3655.08 10126.53 Asst City Engineer 0 0.00 Technician IV 85 5814.00 Technician III 10 606.00 Secretary 1 51.45 04-08 STILLWATER MILLS ON MAIN 470-4473-3030-0000 Engineer 53 5381.09 7971.59 Asst City Engineer 0 0.00 . Technician IV 33 2257.20 Technician III 5,5 333.30 TOTAL FUND 470 18098.12 04-05 SOUTH MAIN PARKING IMPROVEMENT 720-4720-5200-0000 Engineer 11 1116.83 4962.01 Technician IV 48 3283.20 Technician III 8 484.80 Secretary 1.5 77.18 TOTAL FUND 720 4962.01 05-04 MINOR PROJECTS, 2005 'Ass! City Engineer 44 3647.60 8933.15 Technician IV 13 889.20 Technician III 70 4242.00 Secreta ry 3 154.35 05-03 TEADY BEAR PARK Engineer 39 3959.67 8747.67 Asst City Engineer 0 0.00 Technician IV 70 4788.00 02-19 LOFTS OF STILLWATER Technician IV 5 342.00 342.00 . CLINIC POND STORM PROJECT Engineer 47 4771.91 9165.61 Asst City Engineer 53 4393.70 . STILLWATER CLINIC Technician III 3 181.80 181,80 14 1160.60 1160.60 11 911.90 2844.65 26 1778.40 3 154.35 14 720.30 720.30 TOTAL 32095.78 MARKETPLACE Asst City Engineer 05-09 LIBRARY EXPANSION Asst City Engineer Technician IV Secretary 02-20 LAKE WATER QUALITY REPORT Secretary TOTAL PROJECT HOURS 8960 100-3575-0100 459,288.42 CREDIT BILLABLE 459,288.42 148349.03 MISC 2737.90 GEN FUND 610375.35 TOTAL . . . f .. . . Page 1 of: Klayton Eckles "'<<~<<~'<t':' ~""'-~""'~--"". From: Travis Thiel [tthiel@mnwcd.org] Sent: Wednesday, March 29, 2006 9:07 AM To: Klayton Eckles Subject: Lily lake WQ monitoring Attachments: LAKES WATER MONITORING FEES 2006.DOC It's that time of year for our field season to begin. We are about to start our lake monitoring program for the year and are wondering if the City of Stillwater is interested in performing lake WQ monitoring on Lily Lake as they have in the past. The cost would be $785 to monitor the lake in 2006. The program would consist of 7 visits with 7 WQ samples from April through October. This is the same setup that you performed in 2005. If would like to perform some other monitoring frequency, let me know. I have attached a rate sheet for the different types of monitoring if you are curious about the different monitoring frequencies and costs. If you can let me know as soon as possible if the city grants approval, it would make it easier for us to plan in our scheduling. Thanks, Travis Thiel Water Resource Specialist Washington Conservation District 1380 W Frontage Road, Highway 36 Stillwater, Minnesota 55082 (651) 275-1136 ext. 29 (651) 275-1254 Fax travis.thie1@mnwcd.org www.mnwcd.org ~.t G...... >f'S.P to' pS \1' ,'\; ~ ~ ~~"\y.J c..:^" ~v,\V ~ 0 _~, ~v trY 1::- ~ J, fO v G'V O'~ ~:~ vJ~ .( "-0 V' ,;f'# ~L, ~ ~~+-. v~ .,.(l'it' h ~ V" ~v> <\. A'.... ~ ~~ ~~~ ~<::. (jO I -.J ~ 3/29/2006 " Washington Conservation District Water Monitoring 2006 Lake Monitoring Fee Schedule . . The Washington Conservation District (WCD) provides Lake Monitoring services. These services include surface water elevation readings through the DNR's Lake Level program and lake water quality monitoring through the Met Council's Citizen Assisted Monitoring Program (CAMP). Many organizations that we assist chose to conduct both water elevation readings and water quality monitoring. Therefore, this fee schedule is broken down into three categories: Lake Elevation Readings, Water Quality Monitoring and a Combined Fee Schedule for both Lake Elevations and Water Quality Monitoring. Lake Elevation Readin s Cost Minimum Number Comments of Readin s $130 7 Service includes the installation/removal and winter storage of the gage. Readings with ga e installation and removal. Service includes the installation/removal and winter storage of the gage, if necessary. Monthly readings to achieve a minimum of 7 readings will be done by the WCD to su lement volunteer readin s. Service includes the installation/removal and winter storage of the gage, if necessary. Bi-weekly readings to achieve a minimum of 14 readings will be done by the WCD to su lement volunteer readings. Service includes the installation/removal and winter storage of the gage, if necessary. Weekly readings to achieve a minimum of 20 readings will be do by the WCD to su lement volunteer readin s. $55 2 $210 14 $315 20 Lake Water Quality Monitorine: via the Met Council's CAMP (Citizen Assisted Monitorine: Proe:ram) The WCD provides a lake water quality monitoring service through the Met Council's Citizen Assisted Monitoring Program (CAMP). This monitoring is conducted 7 or 14 times at each selected lake from April through October. The frequency of sampling is dependent on the needs of the organization and historic data collection at that lake, however, 14 sampling rounds per year is recommended number for management purposes. Sampling measurements taken include lake level, secchi dish transparency; and oxygen and temperature profiles. The water quality samples are analyzed for Total Phosphorus, Chlorophyll-a, and Total Kjeldahl Nitrogen,. The fee includes labor, lab costs, all equipment, vehicles, canoe, ice, storage, etc. that is required to conduct the monitoring. L b B kd r d a or rea own per samDJ Ill!! roun Type Rate Hours Number of Cost per lake per Staff trip wlo Water Quality $45.00 per 1.00 hour per lake 2 $90 Samples hour wi Water Quality $45.00 per 1.25 hours per 2 $112 Samples hour lake . .' ~ . Washington Conservation District Water Monitoring 2006 Lake Monitoring Fee Schedule Lake Water Quality Monitorin!! Cost by Number of SamDlin!! Rounds Sampling RoundslYr Lab Costs Labor Cost Total A 7 w/o Water Quality Samples $0 $630 $630 B 7 wi Water Quality Samples $275 $785 $1,060 C 14 w/o Water Quality Samples $0 $1,260 $1,260 D 14 wi Water Quality Samples $550 $1,570 $2,120 Wetland Water Quality Monitorin!! Cost by Number of SamDlin!! Rounds Sampling RoundslYr Lab Costs Labor Cost Total A 7 wi Water Quality Samples $275 $785 $1,060 B 14 wi Water Quality Samples $550 $1,570 $2,120 . . .. ~ . Memorandum City of Stillwater To: Stillwater City Council, City Administrator Larry Hansen From: Klayton Eckles, Public Works Director ~C Date: March 29, 2006 Re: Mckusick Lake Water Quality Management options Discussion In the Spring and Summer of 2005 Mckusick Lake suffered from a serious algae bloom. Despite good water quality the lake saw an unusually vigorous growth of algae that caused aesthetic problems for residents living near the lake. As a result, we completed a lake study with the help of Bonestroo. The study was presented to the lake area residents and Council. The major conclusion in the report was that Mckusick lake is a shallow urban lake that we should expect to have vigorous plant growth. Even pristine shallow lakes have large amounts of plant mass. The challenge for Mckusick Lake is managing the type of plant growth. Our study and neighborhood meeting concluded that the best way to manage plant growth AND preserve water quality is via weed harvesting. . A weed harvester removes a large portion of the undesirable weeds, giving the desirable plants a chance to flourish and out compete the algae. Weed harvesting is performed with special harvesting boats. Weed harvesting costs about $350 per acre. The DNR allows for no more than half the lake be harvested at any given time, so the maximum amount of harvesting on this lake would be about 23 acres, at an estimated cost of $8,050 per harvest. These harvester boats need a way to get into the lake, and a way to offload the plant mass. A boat launch is the best way to accomplish this. Currently, no boat launch exists, but we could construct a very rudimentary launch that would service our needs. Construction of a launch will require DNR approval (and a 60 day permit review process). The cost of doing so will depend on what DNR allows, and the specific conditions of the site. For sake of discussion, a range from $5,000 to $20,000 gives some idea of what to expect. The alternative to a boat launch would be using a large crane to lift the harvester in and out of the water. This would likely add about $2,000 to each harvesting effort. Depending on the aesthetic condition of the lake, and the dominant plant communities present, it is estimated that we would be harvesting algae 0-2 times a year. Thus we would expect a total annual cost to manage the vegetation on the lake of between 0 and $20,000. Last Fall City Council gave direction to staff to explore funding options and issues associated with vegetation management on Mckusick Lake. The Table on the following page shows a list of possible funding options along with several positive and negative aspects to each option. . .. . McKusick lake Funding Options: . 1. Fund out of Storm Water Utility (SWU) + Dedicated fund + Primary purpose is water issues + Spreads costs city wide (-) Does not recognize direct benefit to lakeshore owners (-) This fund has been depleted due to a number of projects (-) SWU will be needed to fund MS4 Permit implementation (-) Lake of LSD cost participation can lead to unrealistic expectations 2. Assess lakeshore Owners (lSO) + LSD's get most direct benefit and demand most + Direct LSD participation yields more reasonable expenditures (-) Requires assessments or special taxing district (-) Doesn't recognize fact that other parts of city contribute to problem 3. Assess lSO and others in "view shed" or immediate area + Spreads benefit proportionally + Allows for multi tier assessment rates + Added cost participation can lead to more reasonable expenditures (-) Large public hearing and significant administrative effort 4. Hybrid - some SWU and a mix of assessments + City participation recognizes city wide resource and problem + LSD cost participation means more reasonable expectations + Spreads expenditures across wide range of participants (-) Cumbersome administration of assessments - more so for multi tier (-) Hearing and Feasibility Report would be required Option 4, the Hybrid goes in the direction proposed by Council last fall. Some city participation, say 50%, acknowledges the fact that this is a city resource. Inclusion of cost participation on the part of LSD's insures that expectations are tempered by economic realities. The downside is the requirement that we follow the state statutes for assessments which means a Feasibility Report AND two public hearing processes each time we want to assess for this on-going practice. . Staff has looked at who to assess and there are approximately 50 properties that either own lakeshore, or have an immediate proximity to the lake (directly across the road, with a view). There are other properties that it may have some "view-shed" but it becomes increasingly difficult to define as we move away from the concept of adjacency. There are maybe 20 more properties that could be part of some "secondary view-shed". Depending on our determination of who receives benefit, an assessment rate for a year requiring 2 full harvestings would range from $130 to $200 per household. Since Ice-out is only days away, its possible we will have to make a decision on how to deal with weed growth in the near future. An in-place funding approach will make the . . Page 2 i . . - process easier. Council will need to decide if we ought to hold additional meetings on the topic or simply implement a program and send an information packet to the residents. Recommendation Staff recommends that council make a determination on the following: Should we use the Hybrid funding method? Should we hold a public hearing on the method? Should we be pursuing a permanent boat launch? Do we want to maximize the number of properties benefiting (use the widest view-shed)? . Page 3 . . Memo To: From: Date: Subject: Mayor and City Council Diane F. Ward, City Clerk 4/4/2006 Accessibility Grant On March 10, I received information from the Secretary of States office and additional information at the Clerk's Conference (March 16) the Secretary of State's Office has received additional federal grants and has been authorized by the 2005 legislative body to award $290,000. Of the $290,000, $260,000 has been designated as grant funds to be used by the cities and townships for polling place improvements in Categories 1 and 2 (polling place accessibility, and providing access and participation, including privacy and independence, for voters with full range of disabilities as well). Minnesota cities and townships will have the opportunity to apply for a portion of the funding for polling place accessibility projects. I propose to apply for the grant for improving accessibility for the New Heights Charter School. The following improvements would be included in the grant: . Hand railings to meet ADA standards for the existing ramp and stairs entering the gym area for voting . Filling in of voids in ramp and stairs with concrete. . Placing commercial grade carpeting 8' X 4' replacing recessed rubber mat with grid (grid hinders handicap accessibility) . Replace missing tiles (approximately 15) in gym area to alleviate trip hazards . Quick Crete areas with chipped tiles to alleviate trip hazards . Remove existing doors and install exit doors 30# doors . Signage and painting for handicapped parking RECOMMENDATION: Authorize staff to apply for the HA V A Disabilities Grant for improved voter access to New Heights Charter School. ACTION REQUIRED: . If Council concurs with the recommendation, they should pass a motion adopting Resolution 2006-_, approval to apply for HA V A disabilities grant 1 . APPROVAL TO APPLY FOR HAV A DISABILITIES GRANT BE IT RESOLVED by the City Council of Stillwater, MN authorizes the application for the HA V A Disabilities Grant for improved voter accessibility improvements for New Heights Charter School. Adopted by the Stillwater City Council this 4th day of April, 2006. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . . \ v Memorandum City of Stillwater . To: Larry Hansen From: Klayton Eckles Date: March 29, 2006 Re: Resignation as Director of Public Works ~~I I recently accepted an offer from the city of Woodbury to serve as the Woodbury City Engineer. This was a difficult decision for me, as I have over 12 years of wonderful and challenging experiences working for the City of Stillwater. We have made a great number of positive changes and additions to the Stillwater Community in recent years, and there is still a long list of projects that remain undone. In the end I had to make a choice on how I should finish out my career in municipal engineering, and this career change offers future opportunities that aren't readily available in Stillwater. Many thanks to you and the City Council for putting your trust in me, and providing an environment that allowed for independent decision making, and leadership. Stillwater has seen many changes in the last 10 years, and it has been a joy to work in an organization . unafraid of change. I regret leaving behind incomplete projects, but this is the nature of big ideas, some of them take time to come to conclusion. I believe the Public Works and Engineering Staff are up to the challenges, so I know the unfinished work is in good hands. My last day with Stillwater will by May 6, 2006. After April 18, I will be on vacation, but I encourage and welcome a continuing dialog whenever I can be of service to the community. * . --- .' '" Diane Ward From: Sent: To: Subject: Pat Raddatz [Pat.Raddatz@co.washington.mn.us] Thursday, March 23, 2006 11 :41 AM Pat Raddatz Washington County Board Agenda - 3/28/06 . Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County Board Agenda March 28, 2006 * 9:00 a.m. 1. 9:00 - Roll Call Pledge of Allegiance 2. 9:00 - Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of 1 . Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. 3. 9:10 - Consent Calendar 4. 9:10 - Assessment, Taxpayer Services and Elections * Kevin Corbid, Director Sale of Tax Forfeited Land to the City of Dellwood 5. 9:15 - Community Services * Robert Crawford, Division Manager Workforce Center Annual Report 6. 9:20 - Transportation and Physical Development * Don Theisen, Director A TV Effectiveness Study Update and Conclusions . 2 v 7. 9:55 - General Administration * Jim Schug, Administrator A. Revisions to Policy No. 1110, Advisory Committees*Tom Adkins, Comm. Corrections Dir. _. Legislative Update 8. 10: 1 0 - Commissioner Reports * Comments * Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 9. Board Correspondence 10. 10:25 - Adjourn 11. 10:30 to 11 :00 - Workshop with Community Services Discuss the Minnesota Non-Emergency Transportation Service 12 .11 :00 to 11 :30 -Workshop with Assessment, Taxpayer Services and Elections 3 . Pay 2006 Tax Information 12:00 - Joint Meeting with Ramsey County Board of Commissioners at Oak Marsh Golf Course - 526 Inwood Avenue North, Oakdale, MN 55028 Transit/Transportation Issues; Resource Recovery Project; Energy Task Force Activities; 800 MHZ Subsystems; HAVA Voting Equipment; and Metropolitan Council Governance Structure *********************************************************************************** Meeting Notices March 27 - Library Board 6:30 p.m., 8595 Central Park * Woodbury March 28 - Planning Advisory Commission 7:00 p.m., Washington County Government Center .March 28 - Resource Recovery Project Executive Committee 2:30 p.m., 1670 Beam Avenue * aplewood March 30 - Red Rock Corridor Commission 3:30 p.m., 7516 80th Street South * Cottage Grove 4 'v *********************************************************************************** Washington County Board of Commissioners Consent Calendar * March 28, 2006 . Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. The following items are presented for Board approval/adoption: Administration A. Approval of the March 14 and 21, 2006, Board meeting minutes. Assessment, Taxpayer Services and Elections B. Approval of application for on sale and Sunday liquor license and dance permit for the Withrow Ballroom for the period of April 1, 2006 through March 31, 2007. C. Approval to renew application of on sale and Sunday 3.2 malt liquor license and consumption and display permit for the Disabled Veteran's Rest Camp Association, Inc. for the period of April 1 , 2006 through March 31,2007. 5 . D. Approval to renew application for off sale liquor license for SSG Corporation for the period of April 1 , 2006 through March 31 , 2007. E. Approval to renew application for on sale and Sunday liquor license for Point, Inc. for the period of April 1 ,2006 through March 31,2007. F. Approval to renew application for on sale liquor license for Prospects Inc. for the period of April 1 , 2006 through March 31,2007. G. Approval to renew application for on sale and Sunday liquor license for Outing Lodge at Pine Point for the period of April 1, 2006 through March 31 , 2007. Community Services H. Approval of the Workforce Investment Act, Title 1 B Master Grant Agreement covering adult, youth, dislocated worker, and older Americans programs, with the Minnesota Department of Employment and Economic Development. I. Approval of contract with Tree Trust to provide services for the summers of 2006, 2007 and 2008 . youth employment programs between June 1 and August 31 of each year. Human Resources 6 J. Approval to convert the position of Emergency Services Manager from a non-supervisory to a supervisory position in the Public Health and Environment Department. . Pat Raddatz, Administrative Assistant Washington County Phone: (651) 430-6014 e-mail: pat.raddatz@co.washington.mn.us 7 . . Summary of Proceedings Washington County Board of Commissioners March 14,2006 . Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Myra Peterson, District 4; and Dick Stafford, District 5. Commissioner Gary Kriesel, District 3, absent. Board Chair Pulkrabek presided. Assessment. Taxpaver Services and Elections Approval of the following actions: Resolution No. 2006-036A, Sale of tax-forfeited land to the County of Washington for an authorized public purpose; Joint powers agreement with the City of Oakdale to provide election administration services. Commissioner Reports - Comments - Questions The Commissioners reported on the following items: Commissioner Peterson reported on the AMC Legislative Committee held last week where they discussed weight oftrucks allowed on county roads; She asked for the Boards comments on this issue and will bring those back to the Committee at their next meeting; Commissioner Hegberg reported on an insurance trust seminar he attended last week and a session that was held on risk based pricing of health insurance; . Commissioner Hegberg asked to review the Planning Advisory Commission requirement that the majority of members come from townships. Community Services Board workshop held to review proposals for changing the mental health delivery system. General Administration Approval of the following actions: Proclamation of appreciation for Dolores Peterson upon her retirement as Town Clerk for New Scandia Township; Resolution No. 2006-038, authorizing an election to request voter approval for the county to issue and sell its General Obligation Bonds to fund land conservation initiatives and approval of the language as it will appear on the ballot; Legislative update; Board correspondence was received and placed on file. Information Technolo2V Approval of countywide Microsoft Software Assurance License Agreement to extend the software licensing for a three year period beginning April 1, 2006 through March 31, 2009. . . . . Public Health and Environment Approval ofthe 2006-2008 Environmental Modification contract with REM Minnesota Community Services, Inc. and Home Health Care contracts with Intrepid USA Healthcare Services and Alliance Health Services. Sheriff's Office Approval of the following actions: Accept a donation in the amount of$250 from the Scandia PTO to be used to help fund ongoing expenses associated with the K-9 Unit; Joint Powers Agreement with the State of Minnesota, Department of Public Safety, for distribution and use of remote fingerprint identification equipment. Transportation and Phvsical Development Approval of the following actions: Executive session held for an attorney-client session to discuss proposed settlement options for CSAH 8 - Church of St. John the Baptist in Hugo; Display of aerial photography now available for use by staff and for sale to the public; First place ribbon and plaque received for a Certificate of Survey of St. Croix Bluffs Regional Park prepared by Chris Neperud at the Annual Minnesota Society of Professional Surveyors Conference; Mike Welling elected President elect of the Minnesota Society of Professional Surveyors for 2006 and President for 2007; Resolution No. 2006-037, bid award for construction of South Service Center in Cottage Grove to 28 contractors; Decision on whether to reject the bids for Division 27, mechanical, for the South Service Center delayed; Board workshop held to discuss the transportation funding plan. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. Diane Ward From: Sent: To: Subject: Pat Raddatz [Pat.Raddatz@co.washington.mn.us] Thursday, March 30, 2006 11 :35 AM Pat Raddatz Washington County Board Agenda - 4/4/06 . Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County Board Agenda ***PLEASE NOTE CHANGE IN TIME*** April 4, 2006 * 6:30 p.m. 1. 6:30 - Roll Call Pledge of Allegiance 2. 6:30 - Comments from the Public 1 . Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to. accommodate the scheduled agenda items. 3. 6:40 - Consent Calendar 4. 6:40 - General Administration * Jim Schug, County Administrator A. Appointment of County Engineer B. Legislative Update This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to-.resultin substantive board action during this time. Anyaction:necessary because of discussion will be scheduled for a future board meeting. 2 . .j 6. Board Correspondence .7. 7:00 - Public Hearing - Transportation and Physical Development * Dennis O'Donnell, Sr. Planner Application from Holiday Stationstores, Inc. for a Comprehensive Plan Amendment and Rezoning of Property Located in West Lakeland Township 8. 9:00 - Adjourn *********************************************************************************** Meeting Notices April 5 - Plat Commission 9:30 a.m., Washington County Government Center April 5 - Metro Emergency Services Board Executive Commission 10:30 a.m., 2099 University Avenue West * St. Pau I April 6 - Metro Energy Task Force 1 :00 p.m., 125 Charles Avenue * St. Paul April 7 - Metro Mosquito Control Executive Committee 9:00 a.m., 2099 University Avenue West * St. Paul 3 . *********************************************************************************** Washington County Board of Commissioners Consent Calendar * April 4, 2006 Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. The following items are presented for Board approval/adoption: Administration A. Approval to reappoint Donald L. Pereira, Cottage Grove, to the South Washington Watershed District Board of Managers to a term expiring May 1,2009. B. Approval to appoint Brenda Carlson to the Workforce Investment Board as a Small Business Representative to a first term expiring June 20,2008. Assessment, Taxpayer Services and Elections .. Approval of a new owner application for on sale and Sunday liquor license for The Scandia Creamery for the period of April 1, 2006 through March 31 , 2007. D. Approval to renew application for off sale, on sale and Sunday liquor license for Meister's 4 Bar/Grill/Scandia, Inc., for the period of April 1 , 2006 through March 31,2007. " E. Approval to renew application for consumption and display permit for New Scandia Township, Ne~ Scandia Community Senior Center, for the period of April 1 , 2006 to March 31, 2007. . Sheriffs Office F. Approval to accept a donation from Timm's Harbor Marina, Forest Lake, for a slip at their marina for the Sheriffs Office patrol boat for the 2006 boating season. G. Approval to accept a donation from the Port of Sunnyside Marina in Oak Park Heights for a slip at their marina for the Sheriffs Office patrol boat for the 2006 boating season. H. Approval to accept a donation from Willie's Hidden Harbor Marina, West St. Paul, for a slip at their marina for the Sheriffs Office patrol boat for the 2006 boating season. I. Approval of resolution, recognition for the Public Safety Dispatchers in Washington County in honor of National Public Safety Communications Week. Transportation and Physical Development J. Approval to waive the rental fee for use of the Historic Courthouse by the Washington County Historical Society on Thursday, September 28, 2006. 5 . Pat Raddatz, Administrative Assistant Washington County Phone: (651) 430-6014 e-mail: pat.raddatz@co.washington.mn.us . 6 3/31/2006 . WASHINGTON COUNTY BOARD OF COMMISSIONERS Preview of Coming Attractions APRIL 11 Workshop - 2006 Assessment Report The Assessment report provides general information about the appeals and assessment process as well as specific information regarding the 2006 assessment. APRIL 18 Aqenda - Community Volunteer Services Recoqnition Aqenda - Avian Influenza . The County Board will receive a report from the Public Health and Environment Department to discuss the current status of the Avian Influenza. Workshop - 2007 Budqet Guidelines The County Board will develop 2007 budget guidelines and 2007-2011 Capital Improvement Plan (CIP) guidelines. County Volunteer Recoqnition Event - Historic Courthouse. 5:00 - 6:30 p.m. The County Board will host a reception to recognize citizen volunteers who serve on the County's various advisory committees, commissions and boards. APRIL 25 Aqenda - National County Government Week The County Board will host its annual employee appreciation reception prior to the County . Board meeting and will visit satellite offices during the week. APRIL Aqenda - Award Construction Contracts for the North Service Center . Workshop - Metro Enerqv Task Force Activities The County Board will conduct a workshop with staff from the department of Public Health and Environment to receive updates on the activities of the Metro Energy Task Force of which Washington County is a member. Topics to be included are cost and reliability of energy, nuclear power, fuel cell technology and other issues. Workshop - Meetinq with Metropolitan Council The County Board will meet with the Chairman and Executive Director of the Met Council to discuss issues of mutual interest and concern. MAY 2 or 9 Groundbreakinq Ceremony for the South Service in Cottaqe Grove . MAY 16 Workshop - Workforce Investment Board (8:00 a.m.) The County Board will meet with the Workforce Investment Board for an update. Workshop - Performance Measurement The County Board will receive the 2005 Annual Performance Report with an update on countywide Performance Measurement and Improvement efforts. JUNE 13 or 20 Groundbreakinq Ceremony for the North Service Center in Forest Lake . " . . . JUNE/JUL Y R.H. Stafford Vacation 6/26-7/11/06 AUGUST 4-8 NACo Annual Conference - Chicaqo, IL BID OPENINGS April 18 2006 Crackseal & Overlays - Transportation and Physical Development M:\USERS\ADM\PRRADDA\WP\AGENDA\Workshops\Preview.doc " Summary of Proceedings Washington County Board of Commissioners March 28, 2006 . Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; and, Myra Peterson, District 4. Commissioner Dick Stafford, District 5, absent. Board Chair Pulkrabek presided. Assessment. Taxpayer Services and Elections Approval of the following actions: On sale and Sunday liquor license and dance permit for the Withrow Ballroom, April 1, 2006 through March 31, 2007; On sale and Sunday 3.2 malt liquor license, and consumption and display permit for Veteran's Rest Camp Association, Inc. for the period of April 1 , 2006 through March 31, 2007; Off sale liquor license for SSG Corporation for the period of April 1 , 2006 through March 31, 2007 ; On sale and Sunday liquor license for Point, Inc. for the period of April 1 , 2006 through March 31,2007; On sale and Sunday liquor license for Prospects, Inc. for the period of April 1, 2006 through March 31, 2007; On sale and Sunday liquor license for Outing Lodge at Pine Point for the period of April 1 ,2006 through March 31, 2007; Resolution No. 2006-046, sale of Parcel 17 . 030.21.3 3.0035, to the City of Dell wood for a public . purpose; Workshop held to discuss pay 2006 tax information. Commissioner Reports - Comments - Questions The Commissioners reported on the following items: Commissioner Peterson reminded the Board that March is Food Shelf month and urged everyone to donate to their local food shelves; County Administrator Schug advised the Board that he informed the Minnesota Department of Transportation that the county was not in a position to take over the Boom Site rest area north of Stillwater without funding and suggested the State work with a local group of people who have indicated an interest in the maintenance and upkeep of the restrooms and grounds; Commissioner Pulkrabek asked staff to research how much the State pays for the rest area in Forest Lake; He feels the resources applied to that rest area would be better spent elsewhere. Community Services Approval of the following actions: Workforce Investment Act, Title IB Master Grant agreement covering adult, youth dislocated worker, and older Americans programs, with the Minnesota Department of Employment and Economic Development; Contract with Tree Trust to provide services for the summers of 2006, 2007, 2008 for youth . employment programs between June 1 and August 31 of each year; Workforce Center Annual Report for the program year July 1, 2004 to June 30, 2005. Workshop held to discuss Minnesota Non-Emergency Transportation Services. General Administration . Approval of the following actions: March 14 and 21,2006 Board meeting minutes; Revision to Administration Policy # 1110, Advisory Committees, Boards, and Commissions. Legislative update presented on bonding bill including funds for Red Rock Corridor; funding for demolition of St. Paul Park tax forfeited bridge; and eminent domain bill; Commissioner Hegberg asked for information on a bill introduced that would abandon judicial ditches in the metropolitan area. He is concerned about easements for maintaining and keeping the ditches in good repair; Reminder that the Washington County Ramsey County Boards of Commissioners will meet at noon at the Oak Marsh Golf Course in Oakdale; Board correspondence was received and placed on file. Public Health and Environment Approval of the following actions: Appoint Raymond Stevens, West Lakeland Township, to the Groundwater Advisory Committee, first term to December 31, 2007; Convert the position of Emergency Services Manager from a non-supervisory to a supervisory position. Transportation and Physical Development . Presentation ofthe All Terrain Vehicle Ordinance's effectiveness study update and conclusions. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. .