HomeMy WebLinkAbout2006-04-18 CC Packet
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 06-08
Council Chambers, 216 North Fourth Street
A ril18, 2006
SPECIAL MEETING
av. ~-
CALL TO ORDER
ROLL CALL
:30
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OTHER BUSINESS
1. Discussion on Capital Improvement Plan
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REGULAR MEETING
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES - Approval of April 4,
2006 re ular and recess meetin minutes
PETITIONS, INDIVIDUALS, DELEGATIONS &
COMMENDATIONS
1. Presentation by Dave McGillivray, Springsted
Inc. for City Bond Rating Upgrade
2. Presentation of diploma to Stuart Glaser for
completion of the Executive Fire Officer
Program
3. Presentation of retirement plaque to Larry
Buberl - Police Department
OPEN FORUM
The Open Forum is a portion of the Council
meeting to address Council on subjects which are
not a part of the meeting agenda. The Council may
take action or reply at the time of the statement or
may give direction to staff regarding investigation of
the concerns expressed.
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STAFF REPORTS
1. Police Chief 3. City Clerk
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2. Fire Chief 4. Director of Admin
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5. Community Dev. Director
6. City Engineer/PWD
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7. City Attorney
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8. Finance Director
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9. City Administrator
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5. Possible approval to purchase new heavy
duty trash receptacles for Lowell Park-
Parks De artment
6. Possible approval to release 2006 Capital
Funds, Part 2 - Libra
7. Resolution 2006-80, approval of contract
with Bonestroo, Rosene, Anderlik & Assoc.
8. Resolution 2006-81, approval of scope of Approved - Resolution Done - Shawn
services with Bonestroo, Rosene, Anderlik
& Associates for existing wetland
information invento and summa
9. Resolution 2006-82, accepting quotes and Approved - Resolution Done - Tim T.
awarding contract for Stillwater Parks hard
Court Rehabilitation
10. Resolution 2006-83, approval of
agreement with property owners along
South Main Street relating to Mn/DOT right-
of -wa .
11. Resolution 2006-84, approving the
execution of a uit claim deed
12. Possible approval of banner installation -
American Diabetes Association -
Se tember 15 - October 9, 2006
13. Resolution 2006-85, approving declaration Approved - Resolution Done - Dave M.
for creation and maintenance of sidewalk
easement (Lot 6, Block 2, Settlers Glen 8th
Addition
14. Resolution 2006-86, approving declaration Approved - Resolution Done - Dave M.
for creation and maintenance of trail
easement (Lot 7, Block 3, and Lot 1, Block
4, Settlers Glen 8th Addition
15. Resolution 2006-87, approving declaration Approved - Resolution Done - Dave M.
for creation and maintenance of sidewalk
easement (Lots 1 & 2, Block 1, and Lots 2
through 6, inclusive, Block 5, Settlers Glen
ih Addition
16. Resolution 2006-88, abating delinquent
garbage fee assessment on Parcel No.
28.030.20.33.0015
17. Resolution 2006-89, abating special
assessment for Parcel No.
33.030.20.14.0053 LI 365
18. Possible approval of utility bill adjustments Approved - Colleen/Sharon
- Sewer char es
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CONSENT AGENDA*
1. Resolution 2006-78, directing payment of
bills
2. Possible approval of special event - 12
annual benefit auction - Ho e House
3. Resolution 2006-79, approval of Fall
Colors Fine Art & Jazz Festival A reement
4. Possible approval of permit for retail sales
of fireworks - Cub Foods (inside sales)
Approved - Resolution - Sue M.
Approved - notify - Sue M.
Approved - copy of contract - Sue M.
Approved - Diane
Inspection - Fire Department
Approved - Tim T.
47\
Approved - Lynne
Approved - Resolution Done-Mail - Sue M.
Approved - Resolution Done - Dave M.
Approved - Resolution Done - Dave M.
Approved - Sue M.
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Approved - Resolution Done - Colleen/Sharon
Approved -Resolution Done - Colleen/Sharon
PUBLIC HEARINGS,
1. Case No. ZAT/06-03. This is the date and
time for the public hearing to consider a
request from the City of Stillwater for a
Zoning Ordinance text amendment
regulating building heights in the Downtown
Central Business District, CBD, area.
Notices were mailed to affected properties
and published in the Stillwater Gazette on
April 7, 2006.
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UNFINISHED BUSINESS
1. Possible approval of second reading of
Ordinance No. 969, An Ordinance
Amending The Stillwater Code, Chapter 31
Entitled Zoning Ordinance By Amending
"The Zoning Map Of The City" To Rezone
Property Within The Central Business
District (CBD) By Creating Overlay Districts
To Known As The Central Business District
Riverside (CBDR), Central Business District
Parkside (CBDP), Central Business District
Historic (CBDH), Central Business District
Bluffside (CBDB), And Central Business
DistriCt Blufftop (CBDBT); Ordinance No.:
970, An Ordinance Amending The Stillwater
Code, Chapter 31 Entitled Zoning
Ordinance By Amending "The Zoning Map
Of The City" To Rezone Property Within
The Central Business District (CBD) By.
Creating Central Business District Bluff top
(CBDBT); Ordinance No.: 971, An
Ordinance Amending The Stillwater Code,
Chapter 31 Entitled Zoning Ordinance By
Amending "The Zoning Map Of The City" To
Rezone Property Within The Central
Business District (CBD) By Creating Central
Business District Bluffside (CBDB);
Ordinance No.: 972, An Ordinance
Amending The Stillwater Code, Chapter 31
Entitled Zoning Ordinance By Amending
"The Zoning Map Of The City'" To Rezone
Property Within The Central Business
District (CBD) By Creating Central Business
District Historic (CBDH); Ordinance No.:
973, An Ordinance Amending The
Stillwater Code, Chapter 31 Entitled Zoning
Ordinance By Amending "The Zoning Map
Of The City"To Rezone Property Within The
Central Business District (CBD) By Creating
Central Business District Parkside (CBDP);
Ordinance No.: 974, An Ordinance
Amending The Stillwater Code, Chapter 31
Entitled Zoning Ordinance By Amending
"The Zoning Map Of The City" To Rezone
Property Within The Central Business
District (CBD) By Creating Central Business
District Riverside(CBDR)
6
NEW BUSINESS
1. Possible approval of special event - May 20
& 21, July 20 - 23, and October 7 & 8, 2006
- Chamber of Commerce
2. Accepting of bids and awarding contract for
2006 Street Improvements (Resolution)
Approved - Notify - Sue M.
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Approved - Resolution Done - Shawn
RESOLUTION 2006-90 .
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3. Accepting of bids and awarding contract for Approved - Resolution Done - Shawn
Boutwell Road Street Reconstruction Phase RESOLUTION 2006-91
II Utilities (Resolution) Contracts - Shawn/Beth
4. Presentation of Fire Department Annual
Report
5. Presentation of Police Department Annual
Report
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No Action
No Action
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6. Possible accepting proposal and approval Approved - Resolution Done - Shawn
of agreement with Bonestroo to prepare RESOLUTION 2006-92
concept plans for park land in the Milbrook
Development (Resolution)
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PETITIONS, INDIVIDUALS, DELEGATIONS &
COMMENDATIONS (continued)
9
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COMMUNICATIONS/REQUESTS
COUNCIL REQUEST ITEMS
STAFF REPORTS (continued)
ADJOURNMENT
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"tC1AL MEETING
CALL TO ORDER
ROLL CALL
OTHER BUSINESS
1. Discussion on Capital Improvement Plan
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 06-08
Council Chambers, 216 North Fourth Street
April 18, 2006
4:30 P.M.
REGULAR MEETING
rade
Fire Officer Program
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES - Approval of April 4, 2006 regular and reces
PETITIONS, INDIVIDUALS, DELEGATIONS &COMMENDATIONS
1. Presentation by Dave McGillivray, Springsted Inc. for City B
2. Presentation of diploma to Stuart Glaser for completion of t
3. Presentation of retirement plaque to Larry Buberl - Poli
OPEN FORUM
The Open Forum is a portion of the Council meeting to ad
the meeting agenda. The Council may take action 0
to staff regarding investigation of the concerns expre
cil on subjects which are not a part of
me of the statement or may give direction
.TAFF REPORTS
.. Police Chief
2. Fire Chief
3. City Clerk
4. Director of Admin
7. City Attorney
8. Finance Director
9. City Administrator
CONSENT AGENDA*
1. Resolution 2006-78, directing p
2. Possible approval of special ev
3. Resolution 2006-79, appro
4. Possible approval of perm'
5. Possible approval to purc
6. Possible approval to re
7. Resolution 2006-80,
8. Resolution 2006-81,
existing wetland .
9. Resolution 20
Rehabilitatio
10. Resolutio
Mn/DOT
11. Resol
12. Pos .
2006
13. Resolut 06-85, approving declaration for creation and maintenance of sidewalk easement
(Lot 6, Bloc 2, Settlers Glen fIh Addition)
! 14. Resolution 2006-86, approving declaration for creation and maintenance of trail easement (Lot
. j 7, Block 3, and Lot 1, Block 4, Settlers Glen 8th Addition)
',. ,4;,15. Resolution 2006-87, approving declaration for creation and maintenance of sidewalk easement
." ,: (Lots 1 & 2, Block 1, and Lots 2 through 6, inclusive, Block 5, Settlers Glen 7th Addition)
16. Resolution 2006-88, abating delinquent garbage fee assessment on Parcel No. 28.030.20.33.0015
17. Resolution 2006-89, abating special assessment for Parcel No. 33.030.20.14.0053 (L/365)
18. Possible approval of utility bill adjustments - Sewer charges
ual benefit auction - Hope House
s Fine Art & Jazz Festival Agreement
of fireworks - Cub Foods (inside sales)
avy duty trash receptacles for Lowell Park - Parks Department
pital Funds, Part 2 - Library
ontract with Bonestroo, Rosene, Anderlik & Assoc.
f scope of services with Bonestroo, Rosene, Anderlik & Associates for
inventory and summary
ing quotes and awarding contract for Stillwater Parks hard Court
proval of agreement with property owners along South Main Street relating to
, approving the execution of a quit claim deed
f banner installation - American Diabetes Association - September 15 - October 9,
PUBLIC HEARINGS
1. Case No. ZAT/06-03.This is the date and time for the public hearing to consider a request from the
City of Stillwater for a Zoning Ordinance text amendment regulating building heights in the Downtown.
Central Business District, CBD, area. Notices were mailed to affected properties and published in the
Stillwater Gazette on April 7, 2006.
ADJOURN
UNFINISHED BUSINESS
1. Possible approval of second reading of Ordinance No. 969, An Ordinance Ame
Code, Chapter 31 Entitled Zoning Ordinance By Amending "The Zoning Map Of
Property Within The Central Business District (CBD) By Creating Overlay Distri
Central Business District Riverside (CBDR), Central Business District Pa
Business District Historic (CBDH), Central Business District Bluffside (C
District Blufftop (CBDBT); Ordinance No.: 970, An Ordinance Amend'
31 Entitled Zoning Ordinance By Amending "The Zoning Map Of The
The Central Business District (CBD) By Creating Central Busines . tric
Ordinance No.: 971, An Ordinance Amending The Stillwater Co
Ordinance By Amending "The Zoning Map Of The City" To Re
Business District (CBD) By Creating Central Business Distri
An Ordinance Amending The Stillwater Code, Chapter 31
Zoning Map Of The City" To Rezone Property Within Th
Central Business District Historic (CBDH); Ordinance
Stillwater Code, Chapter 31 Entitled Zoning Ordinanc
Rezone Property Within The Central Business District
Parkside (CBDP); Ordinance No.: 974, An Ord.
Entitled Zoning Ordinance By Amending "The Zo
Central Business District (CBD) By Creating Centr
The Stillwater
Rezone
nown As The
, Central
tral Business
ter Code, Chapter
ne Property Within
p (CBDBT);
1 Entitled Zoning
rty Within The Central
DB); Ordinance No.: 972,
Ordinance By Amending "The
ess District (CBD) By Creating
Ordinance Amending The
ing "The Zoning Map Of The City"To
Creating Central Business District
ing The Stillwater Code, Chapter 31
f The City" To Rezone Property Within The
siness District Riverside(CBDR)
NEW BUSINESS
1. Possible approval of special event -
Commerce
2. Accepting of bids and awarding co
3. Accepting of bids and awarding
(Resolution)
4. Presentation of Fire Depart
5. Presentation of Police De
6. Possible accepting propo
park land in the Milbro
.
, July 20 - 23, and October 7 & 8, 2006 - Chamber of
Street Improvements (Resolution)
utwell Road Street Reconstruction Phase II Utilities
port
I Report
oval of agreement with Bonestroo to prepare concept plans for
t (Resolution)
PETITIONS, INDIVIDUALS,
IONS & COMMENDATIONS (continued)
*
All items listed u der the consent agenda are considered to be routine by the City Council and will be
enacted by one motion. There will be no separate discussion on these items unless a Council Member or
citizen so requests, in which event, the items will be removed from the consent agenda and considered ..
separately. \
2
.PECIAL MEETING
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 06-08
Council Chambers, 216 North Fourth Street
April 18, 2006
4:30 P.M.
CALL TO ORDER
ROLL CALL
OTHER BUSINESS
1. Discussion on Capital Improvement Plan
REGULAR MEETING
7:00 P.M.
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES - Approval of April 4, 2006 regular and recess meeting minutes
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
1. Presentation by Dave McGillivray, Springsted Inc. for City Bond Rating Upgrade
2. Presentation of diploma to Stuart Glaser for completion of t .ve Fire Officer Program
3. Presentation of retirement plaque to Larry Buberl - Police e
.T AFF REPORTS
. Police Chief
2. Fire Chief
3. City Clerk
4. Director of Admin
ncil on subjects which are not a part of
e of the statement or may give direction
OPEN FORUM
The Open Forum is a portion of the Council meeting to
the meeting agenda. The Council may take action or
to staff regarding investigation of the concerns expres
unity Dev. Director
ngineer/PWD
7. City Attorney
8. Finance Director
9. City Administrator
CONSENT AGENDA*
1. Resolution 2006-78, directing p lis
2. Possible approval of special even nual benefit auction - Hope House
3. Resolution 2006-79, appr olors Fine Art & Jazz Festival Agreement
4. Possible approval of permit les of fireworks - Cub Foods (inside sales)
5. Possible approval to purchase heavy duty trash receptacles for Lowell Park - Parks Department
6. Possible approval to release 20 Capital Funds, Part 2 - Library
7. Resolution 2006-80, approval of contract with Bonestroo, Rosene, Anderlik & Assoc.
8. Resolution 2006-81, approval of scope of services with Bonestroo, Rosene, Anderlik & Associates for
existing wetland information inventory and summary
9. Resolution 2006-82, accepting quotes and awarding contract for Stillwater Parks hard Court
Rehabilitation
10. Resolution 2006-83, approval of agreement with property owners along South Main Street relating to
Mn/DOT right-of-way.
11. Resolution 2006-84, approving the execution of a quit claim deed
12. Possible approval of banner installation - American Diabetes Association - September 15 - October 9,
2006
PUBLIC HEARINGS
. 1. Case No. ZAT/06-03. This is the date and time for the public hearing to consider a request from the
City of Stillwater for a Zoning Ordinance text amendment regulating building heights in the Downtown
Central Business District, CBD, area. Notices were mailed to affected properties and published in the
Stillwater Gazette on April 7, 2006.
UNFINISHED BUSINESS
1. Possible approval of second reading of Ordinance No. 969, An Ordinance Amending The Stillwater
Code, Chapter 31 Entitled Zoning Ordinance By Amending 'The Zoning Map Of The City" To Rezone
Property Within The Central Business District (CBD) By Creating Overlay Districts To Known As The.
Central Business District Riverside (CBDR), Central Business District Parkside (CBDP), Central
Business District Historic (CBDH), Central Business District Bluffside (CBDB), And Central Business
District Blufftop (CBDBT); Ordinance No.: 970, An Ordinance Amending The Stillwater Code, Chapter
31 Entitled Zoning Ordinance By Amending 'The Zoning Map Of The City" To Rezone Property Within
The Central Business District (CBD) By Creating Central Business District Bluff top (CBDBT);
Ordinance No.: 971, An Ordinance Amending The Stillwater Code, Chapter 31 Entitled Zoning
Ordinance By Amending "The Zoning Map Of The City" To Rezone Property Within The Central
Business District (CBD) By Creating Central Business District Bluffside (CBDB); Ordinance No.: 972,
An Ordinance Amending The Stillwater Code, Chapter 31 Entitled Zoning Ordinance By Amending "The
Zoning Map Of The City" To Rezone Property Within The Central Business District (CBD) By Creating
Central Business District Historic (CBDH); Ordinance No.: 973, An Ordinance Amending The
Stillwater Code, Chapter 31 Entitled Zoning Ordinance By Amending "The Zoning Map Of The City"To
Rezone Property Within The Central Business District (CBD) By Creating Central Business District
Parkside (CBDP); Ordinance No.: 974, An Ordinance Amending The Stillwater Code, Chapter 31
Entitled Zoning Ordinance By Amending "The Zoning Map Of The City" To Rezone Property Within The
Central Business District(CBD) By Creating Central Busin . Riverside(CBDR)
NEW BUSINESS
1. Possible approval of special event - May 20 & 21, J
Commerce
2. Accepting of bids and awarding contract for 200
Tuesday
3. Accepting of bids and awarding contract for
(Resolution) - available Tuesday
4. Presentation of Fire Department Annual.
5. Presentation of Police Department An
6. Possible accepting proposal and appro
park land in the Milbrook Develop
d October 7 & 8, 2006 - Chamber of
ements (Resolution) - Available
Street Reconstruction Phase II Utilities
.
ment with Bonestroo to prepare concept plans for
n)
PETITIONS, INDIVIDUALS, DELEGATI
COMMUNICA TIONS/REQUESTS
COUNCIL REQUEST ITEMS
MENDATIONS (continued)
STAFF REPORTS (continued)
ADJOURNMENT
*
All items listed under the consent agenda are considered to be routine by the City Council and will be
enacted by one motion. There will be no separate discussion on these items unless a Council Member or
citizen so requests, in which event, the items will be removed from the consent agenda and considered
separately.
.
2
.'
,
.
MEMORANDUM
TO: Mayor & Council
FROM: City Administrator Hansen
SUBJECT: Capital Improvement Plan
DATE: March 2, 2006
Work has continued on the updating ofthe 5 year C.I.P. to the point that we are almost
finished with 2006-2010. Most equipment purchases and projects now have pictures and
better explanations of the need, useful life, priority, etc.
.
One of the things I am particularly concerned with is that the priorities have been
established by me and the respective department heads and may not reflect your
priorities. Although effort was made to match the council's established goals determined
by the council retreats of 2004 and 2005 this area still needs review.
For example, the Fire Department lists a new facility as a number one priority for 2008.
This is based upon the fire study completed in 2005. If this truly is a top priority for 2008
we should probably be looking for land now. Ifit is not a number one priority we need to
make changes.
Enclosed for your use are two reports, Projects by Year & Priority and Projects &
Funding Sources by Department. Please review whatever report is most easy for you to
work with and mark whatever priority or time periods you disagree with. Once we are in
agreement with the priorities we will complete the CIP and provide you with a tabbed 3-
ring binder that contains all the detail and additional reports requested.
Should you have any questions or concerns regarding the C.I.P. please contact me.
.
City of Stillwater, Minnesota
Capital Improvement
Plan
2006 thru
2010
PROJECTS & FUNDING SOURCES BY DEPARTMENT
Department
Project# Priority
2006
2007
2008
2009
2010
Total
Administration
Web Link for Laser Fiche
064040-001 2
9,600
9,600
Computer Replacement
06-0040-002 2
1,800
3,800
5,400
3,600
14,600
Document Imaging System
07-0040-001 2
5,000
5,000
Laser Printer
07A040-002 2
2,000
2,000
Copier
084040-001 2
25,000
25,000
Postage Machine
084040-002 2
6,000
6,000
Projector
09-4040-001 2
2,000
2,000
Administration Total
11,400
10,800
36,400
2,000
3,600
64,200
Go D hr-:111n11al (1'ax Sapp0rtc,d)
11.1160
10,600
36.400
2.+700
3,600
64,200 .
Administration Total
11,400
10,800
36,400
2,000
3,690
64,206;
Building Inspections
Computer Replacement
06-4080-002 2
1,800
3,600
1,800
7,200
Wireless Network
06A080-003 2
6,000
6,000
Building Permit Software (Springbrook)
06A080-005 1
13,500
13,500
Laser Printer
074080-001 2
2,500
2,500
Arcview Software
07AO80-002 2
3,000
3,000
Building Inspections Total
21,300
5,500
3,600
1,800
32,200
(r() I]€:br-. lirrttral (Pi ivr Yea rs)
24,300
':.20,100
GO Debt -.,hi nal (TiLv Sup1m)•red)
1.000
5,500
3,600...
1.800.':' ::
11,966.
Building Inspections Total
21,300
5.500
3,600
1,800
..32,200
(JA,i! Defense
Emergency Operations Center
074085-001 1
10,000
15,000
25,000
Civil Defense Total
10,000
15,000
25,000
Cit), of Stilhvater's Capital Improvement Program 2006-2010
Department Project# Priority 2006 2007 2008 2009 2010 Total
Civil Defense Total
Community Development
Computer Replacement 06-4055-001 2
Arts and Cultural Center 07-4055-001 3
Trail Connection 074055-002 1
Pedestrian Plaza 074055-003 1
Recreation/Training Center 074055-004 3
Terra Terminal Park Improvement 08-4055-001 3
Community Development Total
Cralrital Rcser res
Co ntribudionlQther
Federal Ax.vistance
"'GO Debt -Annual (Prior Years)
GO Debt -Annual (Tax Supported)
Grants -State
1 "tt/uurled
Community Development Total
Elections
Voting Booths 064010-002 1
Voting Equipment 074010-001 1
Elections Total
Federal .1s+i.+trrtt ee
GO Debt -Annual (Prior Years)
GO Debt -Annual (7•iax b'repltorted)
Enaineerin
Street Improvement Project
06-4090-001
Sidewalk Rehabilitation Project
064090-002
Trail Improvement Project
06-0090-003
Boutwell Road Upgrade
06A090-004
Computer Replacement
06-4090-005
Washington Avenue Pond
064090-006
Palmer Property Watermain
06-4090-007
Palmer Property Sanitary Sewer
06-4090-008
Clinic Storm Sewer
06AO90-009
10.000 15.000
25,006
1,800 1,800 1,800 1,800
7,200
4,000,000
4,000,000
500,000
500,000
375,000
375,000
4,000,000 6,000,000
10,000,000
4,000,000
4.000,000
1,800 4,876,800 6,001,800 4,000,000 4,001,800
18,882,200
62,5on
6e �ti�.
1,000,000
1,000,000,
375,000
375,000
375,000
MOD
1,8Q0 1,800 },E00 1,800
7,200:�
. 62 500
62;50U'
¢.00O,Oaa 6,000.000 3,OOa.00a 4.00a,000
17,000A00 ;
1,800 4,876,800 6,001,800 4,000,000 4,001,800•
t8,881 O20T
6,000
3,000
9,000
40,000
40,000
6,000
40,000 3,000
49,000
40,000
10.000 ;
'.000
3,Q04
3X0
3,000
M lit
AN
6,000
40,000
1 1,210,000
1,331,000 1,464,100 1,610,510 1,771,560
7,387,170
2 100,000
50,000
150,000
3 50,000
100,000 300,000
450,000
1 2,000,000
2,000,000
2 1,800
1,800 3,600 7,400 1,800
16,400
1 175,000
175,000
1 1,000,000
1,000,000
1 500,000
500,000
1 150,000
150,000
City of Stillivater's Capital Improvement Program 2006-2010
Department Project# Priority 2006 2007 2008 2009 2010 Total
2nd and Nelson Storm Sewer Retrofit
Color Lasedet Printer/Copier
AutoCAD
GIS Software
GPS Remote Sensing
County Road Improvements and Signals
Stage 3-Flood Control Project
4 X 4 Vehicle
Drivina Park Ravine
Designjet
Curve Crest Boulevard Connection
T.H. 36 Improvements
Printer -Large Format
Wildwood Pond Upgrades
Modular Furniture Renovation
Neal Avenue Street Improvement
Greely Storm Sewer (Lily Lake Phase)
Greeley Street Rehab
06AO90-010
1
90,000
07-4090-001
2
11,000
07-4090-002
2
10,000
10,000
07AO90-003
2
2,000
2,000
2,000 2,000
07AO90-004
2
10,000
10,000
07AO90-005
2
150,000
50,000
07AO90-006
1
3,000,000 4,000,000
07AO90-007
0
25,000
07-409MOB
1
150,000
OBA090-001
1
3,000
08AO90-004
2
1,500,000
08AO90-006
2
300,000
09AO90-001
2
4,000
09AO90-003
1
100,000
10A090-001
2
15,000
10-0090-002
1
1,000,000
10-0090-003
1
200,000
10-4090-004
1
500,000
Engineering Total 8,276,800 5,790,800 3,772,700 1,623,910 3,510,360
90,000
11,0,
20,000
8,000
20,000
200,000
7,000,000
25,000
150,000
3,000
1,500,000
300,000
4,000
100,000
15,000
1,000,000
200,000
500,000
22,974,570
dpr nj' fiirtr•r C' mrnissioners v0,Lp0 : BO,f)Q0 oO,OOf} 60,000 60.uC0 300,00D
Brorons Creek Watershed District 100,000 l{iO,OJi
Capital Roerre, 840.000 a0,50 0 742,050 4N,5 $O 570,780 3,14.3,840
IDevelupr•r Fees 1,750,000 1,000,000 2.750,000
Developer Inrprrct 1 tort!
f'erlei•a! : t,rsi,rrrrrrec
6'0 I)el)t-:fill) tial (7 u_r .5'trlrlrtrrrr'r!j
firrrrtrs - S'rrrrc
WfifficipalStale
ly : fid Fitrtrmirrrrr Se x,er 1 rrrrd
.S'{{rns and Lit;lttin- Frind
Special : l"oies.crrt ent�
Storm .Server Frrlrrl
Sror►n t3411er Utility (I"errn Irnl).Enitif)
V. L
rrrlerl
Engineering Total
.Finance ]
Springbrook Software Upgrades 06-4030-001 2
Project Management 06-4030-002 2
Laserfiche Connection to Springbrook 074030-001 2
Server for Springbrook 074030-002 1
2,500.0u0 3.250.000
..19,800
8,300
'150,000
1.6 i 5,000
2 T a.000
v500100
1O,tiO1+
40,000
40,000
50,OC70
005,00D
065.501)
757,050
1 W000
t0O,C00
115,000
315,0{ti1
100X9
50,000
100.000
300;000
aoo,oao
noo,oaa
3;160
3P,800
122,40J
750.000
1 ] 5.000
; 5i'.000
3.360,OOC
40.0.00
40,000
206,000
50,000
{{t5,{}{10
1,435,780
4,568.330
I O0, }00
100,000
5 15:000
100,000
515.000
.
- 450.000
8.276,800 5,790.860 3,772,700 1.623,910 3,510,360 22,974,570
10,000 12,000 22,000
10,000 10,000
6,000 6,0
9,000 9,060
City of Stillwater's Capital Improvement Prograrn 2006-2010
Department Project# Priority 2006 2007 2008 2009 2010 Total
Printer Replacement
08-4030-001 2
4,000
4,000
Computer Replacement
084030-002 2
5,400 3,600
9,000
Departmental Services
084030-003 2
10,000
10,000
Laser Printer -Color
104030-001 2
2,500
2,500
Finance Total
20,000 15,000 19,400 15,600 2,500
72,500
GO Debt -Annual (Prior Years)
60 Debt-Annrtal (Tar Supported)
Finance Tola1
[Fire
SCBA/SCUBA Fill Station
064070-001 1
Digital Video Camera
064070-002 2
Minitor IV Pagers
06.4070-003 1
GrasslWild Land Firefighting Vehicle
064070-004 1
Printer Replacement
064070-005 2
Turn Out Gear
064070-006 1
Computer Replacement
064070-007 2
Epoxy Floor Covering -Apparatus Bay
07-4070-001 3
Washing Machine/Extractor
074070-002 1
800 MHz Radio Station
07A070-003 1
Grass/Wild land Firefighting Vehicle
07-4070-004 1
Paint Apparatus Bay Area
074070-005 2
Wireless Network
07-4070-006 2
High Pressure Air Compressor
074070-007 1
Fire Engine
084070-001 1
Fire Hose Dryer
084070-002 3
Gear Lockers
084070-003 2
Station Furniture
08.4070-004 2
Fire Station/Public Safety Facility
084070-009 1
Respirator Fit Testing Equipment
09A070-001 2
Station Carpet Replacement
10-0070-001 2
Fire Total
10,000 14;000
20.000 15,000 9,400 15,600 2,500 62,500
20,000 15,000. .19,400 15,600 2,500.' 72,500
6,500
6,500
1,000
1,000
3,700
3,700
3,700
11,100
80,000
80,000
1,200
1,200
10,000
8,000
8,000
8,500
8,500
43,000
1,800
3,600
5,400
1,800
1,800
14,400
24,500
24,500
8,000
8,000
100,000
100,000
80,000
80,000
10,500
10,500
5,500
12,000
6,000
6,000
6,000
35,500
25,000
25,000
100,000
100,000
100,000
f0,000
10,000
10,000
20,000
20,000
3,250
5,000
8,250
3,500,000
3,500,000
12,000
12,000
15,000
15,000
112,950
260,300
3,658,100
138,800
135,800
4,305,950
:',GO Debi-Atinlial (Prior Years) 11,750 11,750
CD :Debt -.,In (Tax Supported}
101,200 260,30+a 158,100 138,800i 13r' 4,200
is Fire Total
-
Library
City of Stillivater's Capital Improvement program 2006-2010
Department Project# Priority 2006 2007 2008 2009 2010 Total
Computer Cabling
06-4230-001
1
10,000
2,000
2,000
2,000
16,000
SelfCheck Equipment
06A230-002
1
8,600
25,000
33,6
Public Computer Stations
064230-003
1
5,000
5,000
5,000
15,000
Computer Replacement Program
064230-004
1
11,000
15,000
19,000
23,000
24,000
92,000
Printer Replacement
06-4230-005
1
3,000
3,000
3,000
9,000
Copiers
06A230-006
1
4,200
2,400
6,600
Radio Frequency Identification Conversion
06-4230-007
1
50,000
50,000
SmartCheck Equipment
064230-008
1
230,000
230,000
Telephone System
064231-001
1
22,250
5,000
27,250
AV Equipment
064231-002
1
1,000
5,000
5,000
11,000
Kitchen Equipment
064231-003
2
6,000
4,000
10,000
Listening Equipment
074230-001
2
4,000
4,000
Computer Access/Print Management System
07.4230-002
2
5,000
5,000
Wireless Technology
074230-003
3
10,000
10,000
Programming Equipment
074230-004
2
6,000
6,000
Laptop Computers
074230-005
2
2,000
2,000
2,000
- 6,000
Children's CD ROM Computers
07-4230-006
2
4,000
2,000
6,000
RFID Staff Conversion Station
074230-007
1
3,500
3,500
7,000
Homework Center Equipment
074230-009
3
1,000
1,000
RFID Security Gates
07A230-010
1
15,000
15,000
System Software
074230-011
2
7,000
7,000
14,000
Digital Library Assistant
104230-001
2
10,000
10,00,
Children's Easy Bins
104230-002
3
3,000
3,00L,
Library Total
351,050
74,900
66,500
29,000
66,000
587,450
.3,i1 Foundation Donation
2-00,000
7.00+,0C0
Cr�3lltrht-Attsurt! (Prior Yt:ttt's)
n0,000
60.000
G(1 !Jr<6t-•t►rtturr! (7itc Suptt«rfrt!)
91,050
74-900
56.500.
29,a0n
56.000
327,450
Library T(t eal.
351.050
74.900
86,500,
29,000
66.000
587,450 1
MYS
Gigabit Uplinks for Switches
064020-001
2 1,600
1,600
Server Purchase/Software Upgrades
06-4020-002
1 16,000
8,000
8,000
16,000
48,000
Computer Replacement
06-0020-003
2 1,800
1,800
1,800
1,800
7,200
Software License -Microsoft
06A020-004
1 12,200
12,200
12,200
12,200
12,200
61,000
Antivirus Software Licensing
06-4020-005
1 2,700
2,700
2,700
2,700
2,700
13,500
Surf Control Licensing
06-4020-006
1 1,500
2,000
2,200
2,400
2,600
10,700
Website Upgrades
06-0020-007
1 3,500
3,500
Secure Wireless Network
064020-008
1 20,000
20,000
Switches
07A020-001
2
7,500
7,500
Telephone System
074020-004
2
6,000
15,000
21,00, -
City of Stillwater's Capital Improvement Program 2006-2010
Department
Project# Priority
2006
2007
2008
2009
2010
Total
MIS Total
59,300
40,200
32,100
27,100
35,300
194,000
GO Deht-. intmal (,Prior Years)
23.500
23.500'
Go Qeht-•lnonal el-ax Supported)
35,800
40,200
32,100
.27.100
35.300
170,500
MIS Total
59,300
40.200
32,100
27,100
35,300
194,000
(Parking
y
Computer
04-4720-001 1
3,500
3,500
Parking Structure-2nd & Mulberry/Commercial
06-4720-001 1
4,000,000
4,000,000
Downtown Parking Ramp-2nd & Olive
08-4720-001 3
5,000,000
5,000,000
Parking Total
3,500
4,000,000
5,000,000
9,003,500
Parking Fund
3.500
2.000,000
2,003.500
To.r Increment rirttrttritt,,,,
2.000,000
2.11U0,000:
[.rr1%trrtrlerl
i,000,0U0
5.000.000
Parking Total
3,500
4,000,000
5,000,000
9,OQ3,500:
Parks
1 Ton Truck with Plow & Sander
06-4240-002 1
50,000
50,000
Hard Court Rehabilitation
06A240-003 1
36,000
36,000
Munkelwitz Park
06A240-004 2
200,000
100,000
100,000
100,000
500,000
Computer Replacement
06-4240-005 2
1,800
1,800
1,800
5,400
Lowell Park Bathrooms -Ventilation
06A240-006 2
20,000
20,000
Trail Maintenance
06-4240-007 2
50,000
50,000
Park Improvements-Schulenberg Park
06-4240-008 1
30,000
30,000
Park Equipment
06-4240-009 1
25,000
25,000
Nature Preserve Trail System
06A240-010 1
105,074
105,074
1/2 Ton Pickup Truck
07A240-001 1
20,000
20,000
Park Improvements
07A240-003 3
75,000
75,000
75,000
75,000
300,000
Lawn Tractor
07A240-004 1
25,000
25,000
Lowell Park Improvements
07-0240-005 1
1,000,000
1,000,000
Utility Vehicle
08-0240-001 1
25,000
25,000
Skid Loader
08-0240-002 1
25,000
25,000
Parks Total
517,874
1,220,000
225,000
176,800
76,800
2,216,474
GO Deht,,Iititufit (Prior (Ears)
25,000
25,000:
(Y0 Del)f InnuitI (rar S'tepported)
387,800
220,000
225.20
t76,80D
76,600
1.086,40
01vell I'aA .1teserves
526,000
520,000
11urk Reserves
165,074
105,674
01 •daft 'fI
VBt�,;]DO
486,000
Cit}, of Stillwater's Capital Improvement Program 2006-2010
Department Project# Priority 2006 2007 2008 2009 2010 Total
Parb Total 1.037,874 700,000 225.000 176,800 76o800 2,216,474
Plant/City Hall
Upgrade 2nd Floor Back Door
06-4050-001 1
Boiler
064050-002 1
Replace Ballasts -City Hall
064050-003 1
City Hall Flooring Replacement
064050-004 2
Floor Buffer
074050-001 3
Outside Temperature Sensor
07.4050-002 1
Building Security
07.4050-003 3
Upgrade HVAC Control System
094050-001 1
PlanVCity Hall Total
GO llcrlrl-rirt mal (Tar StrPpor7ed)
PlantlCity Fall Total
Police _
Fleet Management Software
06-0060-001 2
Administrative Vehicle -Police
06A060-002 1
Marked Squad Cars
06-4060-003 1
Radar Units
06-4060-004 1
Ruggedized Laptops
06-4060-007 1
Computer Replacement
06-4060-008 2
800 MHz Radio Station
07-4060-005 1
Copier -Police Department
07AO60-006 2
Laptop Computer Replacement
07-4060-009 2
Projector Replacement
07-0060-010 2
Laserjet Printer
07-4060-011 2
Dictation Equipment
07-4060-012 2
Squad Video System
074060-013 1
Shotguns
074060-014 1
Handgun Replacement
08-4060-004 1
Taser Replacement
08-4060-005 1
Video Storage System
08-4060-008 3
Cameras
09-4060-001 1
Speed Wagon
104060-001 3
Police Total
GO Debt.-, in►mal (Prior Years)
GD I ebl 1nntrrd f! itx Srp;mrt,ed]
5,000
5,000
40,000 40,000
80,000
5,000
5,000
17,000 17,000 5,000
39,000
3,000
3,000
5,000
5,000
60,000
60,000
30.000
30,000
67,000
62,000
5,000
33,000
60,000
227,000
67.000
62.000
5,009
33,000
60.000.
227,006`-1•
67,n00
62,000
5,000
33,000
%600
227.000
2,000
2,000
25,000
26,000
27,000
28,000
29,000
135,000
96,000
129,000
131,000
132,000
133,000
621,Or
12,000
12,000
40,000
20,000
20,000
20,000
30,000
130,000
9,000
9,000
1,800
3,600
9,000
32,400
125,000
125,000
15,000
15,000
2,500
2,500
1,800
1,800
2,500
2,500
18,000
18,000
45,000
45,000
2,000
2,000
15,000
15,000
10,000
10,000
18,000
18,000
10,000
10,000
19,000
19,000
184,000
344,000
267,800
200,400
220,000
1,216,200
2.0.000
10,000
30,000
164,006
334.060
267,500
N0,400
220.000 s: ,
1,186,20"
Cify of Stillwater's Capital Improvement Program 2006-2010
Department Project# Priority 2006 2007 2008 2009 2010 Total
Police Total
184,000 344,000 267,809 260,400 220,000- 1,216,200
Sanitary Sewer
Telemetry Workstation Upgrades
06-4700-001
2
6,000
2,000 5,000
Maintenance Software -Lift Station Equipment
06-4700-002
2
11,000
Camera Track Transporter
06-0700-003
2
13,500
Lift Station Upgrades
07A700-001
2
234,000
60,000 60,000 60,000 60,000
Sewage Rehabilitation Project
07-0700-002
3
200,000 200,000
Vehicle Replacement -Van (Sewer Cam)
07-0700-003
1
90,000
Computer Replacement
08A700-002
2
3,800
13,000
11,000
13,500
474,000
400,000
90,000
3,800
Sanitary Sewer Total 264,500 352,000 263,800 65,000 60,000 1,005,300
SarrilarySieWer 1 mrtd 254,500 352,000 263.800 65,009 60,000 1,005,300
i Sanitary Sewer iota! "264,500 .. 352, . + 263,600 65,000 60,000 1,005,300
[Signs & Lighting
Computer Replacement
094710-001 2
1,800
1,800
Signs & Lighting Total
1,800
1,800
r irs rt Li�htirs;.� .T irretl
1,80p
1,$00
Signs.& Lighting Total
1,800
1.800,
St Croix Vally Rec Center
Server Purchase/Software Upgrade
064202-001
2
5,000
1,500
5,000
Point of Sale System
064202-002
2
2,500
2,500
2,500 2,500 2,500
POS System Upgrade
06-4202-003
2
3,000
Storage Cabinets-Zambonie Room
06-4202-004
1
2,500
Computer Replacement
06-4202-005
2
1,800
1,800
1,800 1,800
Turf Replacement -Field House
06-4203-001
2
60,000
60,000
60,000 60,000 60,000
Parking Lot Overlay -Lily Lake
06-4204-002
2
140,000
Auto Scrubber
07-4202-001
3
8,000
Spray Cart
074202-002
2
6,500
Locker Room Clocks
074202-003
3
13,200
Monitors -Locker Rooms
074202-005
2
7,800
Replace Restroom Partitions
084202-001
3
Ice Resurfacing Machine
084202-002
2
Seal Coat & Restripe
084202-003
3
10,000
80,000
28,000
11,500
12,500
3,000
2,500
7,200
300,000
140,000
8,000
6,500
13,200
7,800
10,000
80,000
28,000
St Croix Vally Rec Center Total 214,800 88,100 182,300 77,500 67,500 630,200
' •'�'�� 1,800
Cite of Stillw•ater's Capitallmprovement Program 2006-2010
Department Project# Priority 2006 2007 2008 2009 2010 Total
GO Ueht-.4mmal (far Supported) 178,00 t18,100 182.304 77,500 67,500 59 .lie,0,
+Storm .Sewer Fiend 35,000 2C.01
St Croix Vally Rec Center Total
Streets
Dump Truck
06.4100-001
1
Laptop
06-4100-002
2
Fleet Management Software
06.4100-003
1
3/4 Ton Truck with Snow Plow
06-4100-004
1
Building/Shop Improvements
06.4100-005
1
Sign Truck
06.4100-006
1
1 Ton Truck
07-4100-001
1
Dump Truck
07-4100-002
1
Public Works Improvements
07-4100-003
2
Dump Truck
074100-004
1
Skid Loader
074100-005
1
Outside Storage Shelter
074100-006
3
Top Skid Steer Trailer
074100-008
1
Dump Truck
08.4100-001
1
Loader
084100-002
1
Snowblower
084100-003
1
Computer Replacement-
084100407
2
Loader
09.4100-001
1
Grader
09-4100-002
1
Street Sweeper
094100-003
1
Grader
104100-001
1
Wood Chipper
104100-002
1
Copier
104100-003
2
Streets Total
GO Vent-Anifteal (Prior Years)
GO Drht-Annnal (Tax Supported)
Streets Total
2i4,800 88,100 182.300 77,500 67,500 630,200
140,000
2,000
2,500
30,000
10,000
47,000
1,800
30,000
160,000
15,000 15,000
50,000
25,000
3,000
1,800
50,000
170,000
100,000
1;800 -1-,800
100,000
140,000
150,000
140,000
5,600
2,500
30,000
10,000
47,000
30,000
160,000
30,000
50,000
25,000
60,000
60,000
3,000
50,000
170,000
100,Or
- 3-,600
100,000
140,000
150,000
140,000
140,000
26,000
26,000
15,000
15,000
231,500 284,800 336,800 393,600 241,000 1,487,700
57.ouo 57,uaa
174,500 284,890 336,80D 393,600 241,000. . 1,430,700
231,500 234.800 336,800 393,600 241.000 1.487,700
City ofStillwater's Capital Improvement Program 2006-2010
, City of Stillwater, Minnesota
Capital Improvement Plan
. 2006 thru 2010
PROJECTS BY YEAR & PRIORITY
Project Name Department Project # Priority Project Cost
2006 ~
Priority 1 Very Important
Building Perm~ Software (Spring brook) Building Inspections 06-4080-005 1 13,500
Emergency Operations Center Civil Defense 07-4085-001 1 10,000
Voting Booths Elections 06-4010-002 1 6,000
Street Improvement Project Engineering 06-4090-001 1 1,210,000
Boutwell Road Upgrade Engineering 06-4090-004 1 2,000,000
Washington Avenue Pond Engineering 06-4090-006 1 175,000
Palmer Property Watermain Engineering 06-4090-007 1 1,000,000
Palmer Property Sanitary Sewer Engineering 06-4090-008 1 500,000
Clinic Storm Sewer Engineering 06-4090-009 1 150,000
2nd and Nelson Storm Sewer Retrofit Engineering 06-4090-010 1 90,000
Stage 3-Flood Control Project Engineering 07-4090-006 1 3,000,000
SCBAlSCUBA Fill Station Fire 06-4070-001 1 6,500
Min~or IV Pagers Fire 06-4070-003 1 3,700
Grass/Wild Land FireflQhting Vehicle Fire 06-4070-004 1 80,000
. TumOutGear Fire 06-4070-006 1 10,000
. Computer Cabling Library 06-4230-001 1 10,000
SelfCheck Equipment Library 06-4230-002 1 8,600
Public Computer Stations Library 06-4230-003 1 5,000
Computer Replacement Program Library 06-4230-004 1 11,000
Printer Replacement Library 06-4230-005 1 3,000
Copiers Library 06-4230-006 1 4,200
Radio Frequency Identification Conversion Library 06-4230-007 1 50,000
SmartCheck Equipment Library 06-4230-008 1 230,000
Telephone System Library 06-4231-001 1 22,250
A V Equipment Library 06-4231-002 1 1,000
Server Purchase/Software Upgrades MIS 06-4020-002 1 16,000
Software License-Microsoft MIS 06-4020-004 1 12,200
Antivirus Software Licensing MIS 06-4020-005 1 2,700
Surf Control Licensing MIS 06-4020-006 1 1.500
Website Upgrades MIS 06-4020-007 1 3,500
Secure Wireless Network MIS 06-4020-008 1 20,000
Computer Parking 04-4720-001 1 3,500
1 Ton Truck with Plow & Sander Parks 06-4240-002 1 50,000
Hard Court Rehabilitation Parks 06-4240-003 1 36,000
Park Improvements-Schulenberg Park Parks 06-4240-008 1 30,000
Park Equipment Parks 06-4240-009 1 25,000
Nature Preserve Trail System Parks 06-4240-010 1 105,074
Upgrade 2nd Floor Back Door Plant/City Hall 06-4050-001 1 5,000
Boiler Plant/City Hall 06-4050-002 1 40,000
Replace Ballasts-City Hall Plant/City Hall 06-4050-003 1 5,000
.Administrative Vehicle-Police Police 06-4060-002 1 25,000
Marked Squad Cars Police 06-4060-003 1 96,000
Radar Units Police 06-4060-004 1 12,000
City of Stillwater's Capita/Improvement Program 2006-2010
Project Name Department Project # Priority Project Cost ,
Ruggedized Laptops Police 06-4060-007 40,000
Storage Cabinets-Zambonie Room St Croix Vally Rec Center 06-4202-004 2,50.
Dump Truck Streets 06-4100-001 140,00
Fleet Management Software Streets 06-4100-003 2,500
3/4 Ton Truck with Snow Plow Streets 06-4100-004 30,000
Building/Shop Improvements Streets 06-4100-005 10,000
Sign Truck Streets 06-4100-006 47,000
Toto/ for: Priority 1 9,360,224
Priority 2 Important
Web Link for Laser Fiche Administration 06-4040-001 2 9,600
Computer Replacement Administration 06-4040-002 2 1,800
Computer Replacement Building Inspections 06-4080-002 2 1,800
Wireless Network Building Inspections 06-4080-003 2 6,000
Computer Replacement Community Development 06-4055-001 2 1,800
Sidewalk Rehabil~ation Project Engineering 06-4090-002 2 100,000
Computer Replacement Engineering 06-4090-005 2 1,800
Spring brook Software Upgrades Finance 06-4030-001 2 10,000
Project Management Finance 06-4030-002 2 10,000
Dig~al Video Camera Fire 06-4070-002 2 1,000
Printer Replacement Fire 06-4070-005 2 1,200
Computer Replacement Fire 06-4070-007 2 1,800
Wireless Network Fire 07-4070-006 2 5,500
Station Fumiture Fire 08-4070-004 2 3,250
Kitchen Equipment Library 06-4231-003 2 6,000
Gigabit Uplinks for Switches MIS 06-4020-001 2 1,600
Computer Replacement MIS 06-4020-003 2 1,800
Munkelwitz Park Parks 06-4240-004 2 200,00.
Computer Replacement Parks 06-4240-005 2 1,800
Lowell Park Bathrooms-Ventilation Parks 06-4240-006 2 20,000
Trail Maintenance Parks 06-4240-007 2 50,000
City HaIl Flooring Replacement Plant/City Hall 06-4050-004 2 17,000
Fleet Management Software Police 06-4060-001 2 2,000
Computer Replacement Police 06-4060-008 2 9,000
Telemetry Workstation Upgrades Sanitary Sewer 06-4700-001 2 6,000
Maintenance Software-Lift Station Equipment Sanitary Sewer 06-4700-002 2 11,000
Camera Track Transporter San~ary Sewer 06-4700-003 2 13,500
Lift Station Upgrades Sanitary Sewer 07-4700-001 2 234,000
Server Purchase/Software Upgrade St Croix Vally Rec Center 06-4202-001 2 5,000
Point of Sale System St Croix Vally Rec Center 06-4202-002 2 2,500
POS System Upgrade St Croix Vally Rec Center 06-4202-003 2 3,000
Computer Replacement St Croix Vally Rec Center 06-4202-005 2 1,800
Turf Replacement-Field House St Croix Vally Rec Center 06-4203-001 2 60,000
Parking Lot Overlay-Lily Lake St Croix Vally Rec Center 06-4204-002 2 140,000
Laptop Streets 06-4100-002 2 2,000
Total for: Priority 2 943,550
Priority 3 Less Important
Trail Improvement Project Engineering 06-4090-003 3 50,000
Total for: Priority 3 50,000
Total for 2006 10,353,774
.
City ofStil/water's Capital Improvement Program 2006-2010
Project Name Department Project # Priority Project Cost
I 2007 ~
. Priority nla
4 X 4 Vehicle Engineering 07-4090-007 0 25,000
Total for: Priority 0 25,000
Priority 1 Very Important
Trail Connection Community Development 07-4055-002 1 500,000
Pedestrian Plaza Community Development 07-4055-003 1 375,000
Voting Equipment Elections 07-4010-001 1 40,000
Street Improvement Project Engineering 06-4090-001 1 1,331,000
Stage 3-Flood Control Project Engineering 07-4090-006 1 4,000,000
Driving Park Ravine Engineering 07-4090-008 1 150,000
Server for Spring brook Finance 07-4030-002 1 9,000
Minitor IV Pagers Fire 06-4070-003 1 3,700
Turn Out Gear Fire 06-4070-006 1 8,000
Washing Machine/Extractor Fire 07-4070-002 1 8,000
800 MHz Radio Station Fire 07-4070-003 1 100,000
High Pressure Air Compressor Fire 07-4070-007 1 25,000
Fire Engine Fire 08-4070-001 1 100,000
Public Computer Stations Library 06-4230-003 1 5,000
Computer Replacement Program Library 06-4230-004 1 15,000
Copiers Library 06-4230-006 1 2,400
RFID Staff Conversion Station Library 07-4230-007 1 3,500
RFID Security Gates Library 07-4230-010 1 15,000
Server Purchase/Software Upgrades MIS 06-4020-002 1 8,000
. Software License-Microsoft MIS 06-4020-004 1 12,200
Antivirus Software Licensing MIS 06-4020-005 1 2,700
Surf Control Licensing MIS 06-4020-006 1 2,000
Parking Structure-2nd & Mulberry/Commercial Parking 06-4720-001 1 4,000,000
1/2 Ton Pickup Truck Parks 07-4240-001 1 20,000
Lawn Tractor Parks 07-4240-004 1 25,000
Lowell Park Improvements Parks 07-4240-005 1 1,000,000
Boiler Plant/City Hall 06-4050-002 1 40,000
Outside Temperature Sensor Plant/City Hall 07-4050-002 1 5,000
Administrative Vehicle-Police Police 06-4060-002 1 26,000
Marked Squad Cars Police 06-4060-003 1 129,000
Ruggedized Laptops Police 06-4060-007 1 20,000
800 MHz Radio Station Police 07-4060-005 1 125,000
Shotguns Police 07-4060-014 1 2,000
Cameras Police 09-4060-001 1 10,000
Vehicle Replacement-Van (Sewer Cam) Sanitary Sewer 07-4700-003 1 90,000
1 Ton Truck Streets 07-4100-001 1 30,000
Dump Truck Streets 07-4100-002 1 160,000
Dump Truck Streets 07-4100-004 1 50,000
Skid Loader Streets 07-4100-005 1 25,000
Top Skid Steer Trailer Streets 07-4100-008 1 3,000
Total for: Priority 1 12,475,500
Priority 2 Important
Computer Replacement Administration 06-4040-002 2 3,800
Document Imaging System Administration 07-4040-001 2 5,000
. Laser Printer Administration 07-4040-002 2 2,000
Laser Printer Building Inspections 07-4080-001 2 2,500
Arcview Software Building Inspections 07-4080-002 2 3,000
City of Stillwater's Capital Improvement Program 2006_-2010
Project Name Department Project # Priority Project Cost
Computer Replacement Community Development 06-4055-001 2 1,800
Computer Replacement Engineering 06-4090-005 2 1,80.
Color Lase~et Printer/Copier Eng ineering 07-4090-001 2 11,00
AutoCAD Engineering 07-4090-002 2 10,000
GIS Software Engineering 07-4090-003 2 2,000
GPS Remote Sensing Engineering 07-4090-004 2 10,000
County Road Improvements and Signals Engineering 07-4090-005 2 150,000
Laserliche Connection to Spring brook Finance 07-4030-001 2 6,000
Computer Replacement Fire 06-4070-007 2 3,600
Wireless Network Fire 07-4070-006 2 12,000
Listening Equipment Library 07-4230-001 2 4,000
Programming Equipment Library 07-4230-004 2 6,000
Laptop Computers Library 07-4230-005 2 2,000
Ch~dren's CD ROM Computers Library 07-4230-006 2 4,000
System Software Library 07-4230-011 2 7,000
Computer Replacement MIS 06-4020-003 2 1,800
Switches MIS 07-4020-001 2 7,500
Telephone System MIS 07-4020-004 2 6,000
Munkelwilz Park Parks 06-4240-004 2 100,000
City Hall Flooring Replacement PlanUCity Hall 06-4050-004 2 17,000
Computer Replacement Police 06-4060-008 2 9,000
Laptop Computer Replacement Police 07-4060-009 2 2,500
Lase~et Printer Police 07-4060-011 2 2,500
Dictation Equipment Police 07-4060-012 2 18,000
Telemetry Workstation Upgrades Sanitary Sewer 06-4700-001 2 2,000
Lift Station Upgrades Sanitary Sewer 07-4700-001 2 60,000
Server Purchase/Software Upgrade St Croix Vally Rec Center 06-4202-001 2 1,50.
Point of Sale System St Croix Vally Rec Center 06-4202-002 2 2,50
Computer Replacement St Croix Vally Rec Center 06-4202-005 2 1,800
Turf Replacement-Field House St Croix Vally Rec Center 06-4203-001 2 60,000
Spray Cart St Croix Vally Rec Center 07-4202-002 2 6,500
Monitors-Locker Rooms St Croix Vally Rec Center 07-4202-005 2 7,800
Laptop Streets 06-4100-002 2 1,800
Public Works Improvements Streets 07-4100-003 2 15,000
Total for: Priority 2 570.700
Priority 3 Less Important
RecreationlTraining Center Community Development 07-4055-004 3 4,000,000
Tra~ Improvement Project Engineering 06-4090-003 3 100,000
Wireless Technology Library 07-4230-003 3 10,000
Homework Center Equipment Library 07-4230-009 3 1,000
Park Improvements Parks 07-4240-003 3 75,000
Sewage Rehab~itation Project Sanitary Sewer 07-4700-002 3 200,000
Auto Scrubber St Croix Vally Rec Center 07-4202-001 3 8,000
Total for: Priority 3 4,394,000
Total for 2007 17 ,465,200
2008 I
Priority 1 Very Important
Emergency Operations Center Civ~ Defense 07-4085-001 15,000
Voting Booths Elections 06-4010-002 3,00.
Street Improvement Project Engineering 06-4090-001 1,464,10.
Desig njet Engineering 08-4090-001 3,000
W~dwood Pond Upgrades Engineering 09-4090-003 100,000
City of Stillwater's Capital Improvement Program 2006c2010
.,
Project Name Department Project # Priority Project Cost
Minitor IV Pagers Fire 06-4070-003 3,700
. Tum Out Gear Fire 06-4070-006 8,000
Fire Engine Fire 08-4070-001 100,000
Fire Station/Public Safety Facility Fire 08-4070-009 3,500,000
Computer Cabling Library 06-4230-001 2,000
SelfCheck Equipment Library 06-4230-002 25,000
Computer Replacement Program Library 06-4230-004 19,000
Printer Replacement Library 06-4230-005 3,000
AV Equipment Library 06-4231-002 5,000
RFID Staff Conversion Station Library 07-4230-007 3,500
Software License-Microsoft MIS 06-4020-004 12,200
Antivirus Software Licensing MIS 06-4020-005 2,700
Surf Control Licensing MIS 06-4020-006 2,200
Utility Vehicle Parks 08-4240-001 25,000
Skid Loader Parks 08-4240-002 25,000
Administrative Vehicle-Police Police 06-4060-002 27,000
Marked Squad Cars Police 06-4060-003 131,000
Ruggedized Laptops Police 06-4060-007 20,000
Squad Video System Police 07-4060-013 45,000
Handgun Replacement Police 08-4060-004 15,000
Taser Replacement Police 08-4060-005 10,000
Dump Truck Streets 08-4100-001 50,000
Loader Streets 08-4100-002 170,000
Snowblower Streets 08-4100-003 100,000
Total for: Priority 1 5,889,400
Priority 1 Important
. Computer Replacement Administration 06-4040-002 2 5,400
Copier Administration 08-4040-001 2 25,000
Postage Machine Administration 08-4040-002 2 6,000
. Computer Replacement Building Inspections 06-4080-002 2 3,600
Computer Replacement Community Development 06-4055-001 2 1,800
Sidewalk Rehabilitation Project Engineering 06-4090-002 2 50,000
Computer Replacement Engineering 06-4090-005 2 3,600
GIS Software Engineering 07-4090-003 2 2,000
County Road Improvements and Signals Engineering 07-4090-005 2 50,000
Curve Crest Boulevard Connection Engineering 08-4090-004 2 1,500,000
T.H.36 Improvements Engineering 08-4090-006 2 300,000
Printer Replacement Finance 08-4030-001 2 4,000
Computer Replacement Finance 08-4030-002 2 5,400
Departmental Services Finance 08-4030-003 2 10,000
Computer Replacement Fire 06-4070-007 2 5,400
Wireless Network Fire 07-4070-006 2 6,000
Gear Lockers Fire 08-4070-003 2 20,000
Station Fumiture Fire 08-4070-004 2 5,000
Kitchen Equipment Library 06-4231-003 2 4,000
Computer Access/Print Management System Library 07-4230-002 2 5,000
Telephone System MIS 07-4020-004 2 15,000
Munkelwitz Park Parks 06-4240-004 2 100,000
City Hall Flooring Replacement Plant/City Hall 06-4050-004 2 5,000
Computer Replacement Police 06-4060-008 2 1,800
Lift Station Upgrades Sanitary Sewer 07-4700-001 2 60,000
_ Computer Replacement Sanitary Sewer 08-4700-002 2 3,800
Point of Sale System St Croix Vally Rec Center 06-4202-002 2 2,500
Computer Replacement St Croix Vally Rec Center 06-4202-005 2 1,800
City ofStil/water's Capita/Improvement Program 2006-2010
Project # Project Cost ,
Project Name Department Priority
Turf Replacement-Field House St Croix Vally Rec Center 06-4203-001 2 60,000
Ice Resurfacing Machine St Croix Vally Rec Center 08-4202-002 2 80,00.
Public Works Improvements Streets 07-4100-003 2 15,000
Computer Replacement Streets 08-4100-007 2 1,800
Total for: Priority 2 2,358,900
Priority 3 Less Important
RecreationlTraining Center Community Development 07-4055-004 3 6,000,000
Trail Improvement Project Engineering 06-4090-003 3 300,000
Fire Hose Dryer Fire 08-4070-002 3 10,000
Park Improvements Parks 07-4240-003 3 75,000
Video Storage System Police 08-4060-008 3 18,000
Sewage Rehabilitation Project Sanitary Sewer 07-4700-002 3 200,000
Replace Restroom Partitions St Croix Vally Rec Center 08-4202-001 3 10,000
Seal Coat & Restripe St Croix Vally Rec Center 08-4202-003 3 28,000
Total for: Priority 3 6,641,000
Total for 2008 14,889,300
2009 I
Priority 1 Very Important
Street Improvement Project Engineering 06-4090-001 1,610,510
Turn Out Gear Fire 06-4070-006 8,500
Fire Engine Fire 08-4070-001 100,000
Computer Cabling library 06-4230-001 2,000
Computer Replacement Program library 06-4230-004 23,000
Server PurchaselSoflware Upgrades MIS 06-4020-002 8,00.
Soflware license-Microsoft MIS 06-4020-004 12,200
Antivirus Soflware licensing MIS 06-4020-005 2,700
Surf Control licensing MIS 06-4020-006 2,400
Upgrade HVAC Control System Plant/City Hall 09-4050-001 30,000
Administrative Vehicle-Police Police 06-4060-002 28,000
Marked Squad Cars Police 06-4060-003 132,000
Ruggedized Laptops Police 06-4060-007 20,000
Loader Streets 09-4100-001 100,000
Grader Streets 09-4100-002 140,000
Street Sweeper Streets 09-4100-003 150,000
Total for: Priority 1 2,369,310
Priority 2 Important
Projector Administration 09-4040-001 2 2,000
Computer Replacement Engineering 06-4090-005 2 7,400
GIS Soflware Engineering 07-4090-003 2 2,000
Printer-Large Format Engineering 09-4090-001 2 4,000
Springbrook Soflware Upgrades Finance 06-4030-001 2 12,000
Computer Replacement Finance 08-4030-002 2 3,600
Computer Replacement Fire 06-4070-007 2 1;800
Paint Apparatus Bay Area Fire 07-4070-005 2 10,500
Wireless Network Fire 07-4070-006 2 6,000
Respirator Fit Testing Equipment Fire 09-4070-001 2 12,000
Laptop Computers library 07-4230-005 2 2,000
Children's CD ROM Computers library 07-4230-006 2 2,000_
Computer Replacement MIS 06-4020-003 2 1,800
Munkelwitz Park Parks 06-4240-004 2 100,000
Computer Replacement Parks 06-4240-005 2 1,800
City of Stillwater's Capital Improvement Program 2006-2010
" Project Name Project # Project Cost
Department Priority
Computer Replacement Police 06-4060-008 2 3,600
. Copier-Police Department Police 07-4060-006 2 15,000
Projector Replacement Police 07-4060-010 2 1,800
Telemetry Workstation Upgrades Sanitary Sewer 06-4700-001 2 5,000
lift Station Upgrades Sanitary Sewer 07-4700-001 2 60,000
Computer Replacement Signs & Lighting 09-4710-001 2 1,800
Point of Sale System St Croix Vally Rec Center 06-4202-002 2 2,500
Computer Replacement St Croix Vally Rec Center 06-4202-005 2 1,800
Turf Replacement-Field House St Croix Vally Rec Center 06-4203-001 2 60,000
laptop Streets 06-4100-002 2 1,800
Computer Replacement Streets 08-4100-007 2 1,800
Total for: Priority 2 324,000
Priority 3 Less Important
Arts and Cultural Center Community Development 07-4055-001 3 4,000,000
Downtown Parking Ramp-2nd & Olive Parking 08-4720-001 3 5,000,000
Park Improvements Parks 07-4240-003 3 75,000
Floor Buffer PlanUCily Hall 07-4050-001 3 3,000
locker Room Clocks St Croix Vally Rec Center 07-4202-003 3 13,200
Total for: Priority 3 9,091,200
Total for 2009 11,784,510
2010 I
Priority 1 Very Important
Street Improvement Project Engineering 06-4090-001 1,771,560
. Neal Avenue Street Improvement Engineering 10-4090-002 1,000,000
Greely Storm Sewer (Lily lake Phase) Engineering 10-4090-003 200,000
Greeley Street Rehab Engineering 10-4090-004 500,000
Turn Out Gear Fire 06-4070-006 8,500
GrasslWild land FireflQhting Vehicle Fire 07-4070-004 80,000
Computer Cabling Library 06-4230-001 2,000
Public Computer Stations Library 06-4230-003 5,000
Computer Replacement Program Library 06-4230-004 24,000
Printer Replacement Library 06-4230-005 3,000
Telephone System Library 06-4231-001 5,000
A V Equipment Library 06-4231-002 5,000
Server Purchase/Software Upgrades MIS 06-4020-002 16,000
Software License-Microsoft MIS 06-4020-004 12,200
Antivirus Software Licensing MIS 06-4020-005 2,700
Surf Control Licensing MIS 06-4020-006 2,600
Administrative Vehicle-Police Police 06-4060-002 29,000
Marked Squad Cars Police 06-4060-003 133,000
Ruggedized laptops Police 06-4060-007 30,000
Grader Streets 10-4100-001 140,000
Wood Chipper Streets 10-4100-002 26,000
Totaljor.' Priority 1 3,995,560
Priority 2 Important
Computer Replacement Administration 06-4040-002 2 3,600
Computer Replacement Building Inspections 06-4080-002 2 1,800
. Computer Replacement Community Development 06-4055-001 2 1,800
Computer Replacement Engineering 06-4090-005 2 1,800
AutoCAD Engineering 07-4090-002 2 10,000
GIS Software Engineering 07-4090-003 2 2,000
City of Stillwater's Capital Improvement Program 2006-2010
Project Name Department Project # Priority Project Cost
GPS Remote Sensing Engineering 074090-004 2 10,000
Modular Fum~ure Renovation Engineering 104090-001 2 15,00.
Laser Printer-Color Finance 104030-001 2 2,50
Computer Replacement Fire 06-4070-007 2 1,800
Wireless Network Fire 074070-006 2 6,000
Station Carpet Replacement Fire 104070-001 2 15,000
Laptop Computers Library 074230-005 2 2,000
System Software Library 074230-011 2 7,000
Dig ital Library Assistant Library 104230-001 2 10,000
Computer Replacement MIS 06-4020-003 2 1,800
Computer Replacement Parks 06-4240-005 2 1,800
Computer Replacement Police 06-4060-008 2 9,000
Lift Station Upgrades Sanitary Sewer 074700-001 2 60,000
Server Purchase/Software Upgrade St Croix Vally Rec Center 06-4202-001 2 5,000
Point of Sale System St Croix Vally Rec Center 064202-002 2 2,500
Turf Replacement-Field House St Croix Vally Rec Center 064203-001 2 60,000
Copier Streets 104100-003 2 15,000
Toto/ for: Priority 2 245,400
Priority 3 Less Important
Terra Terminal Park Improvement Community Development 084055-001 3 4,000,000
Epoxy Floor Covering-Apparatus Bay Fire 074070-001 3 24,500
Children's Easy Bins Library 104230-002 3 3,000
Park Improvements Parks 074240-003 3 75,000
Building Security Plant/City Hall 074050-003 3 60,000
Speed Wagon Police 104060-001 3 19,000
Outside Storage Shelter Streets 074100-006 3 60,000
Toto/ for: Priority 3 4,241,50.
Total for 2010 8,482,460
GRAND TOTAL 62,975,244
.
City of Stillwater's Capita/Improvement Program 2006-2010
.
.
.
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 06-07
April 4, 2006
REGULAR MEETING
4:30 P.M.
Mayor Kimble called the meeting to order at 4:30 p.m.
Present: Councilmembers Junker, Harycki, Polehna and Mayor Kimble.
Absent: Councilmember Milbrandt
Staff present: City Administrator Hansen
City Attorney Magnuson
Community Development Director Turnblad
Finance Director Harrison
Fire Chief Glaser
Police Chief Dauffenbach
City Engineer/Public Works Director Eckles
Assistant City Engineer Sanders
City Clerk Ward
OTHER BUSINESS
Certificate of Appreciation to Sheila McNamara. Community Development Department
Secretary
Mayor Kimble presented a Certificate of Appreciation to Sheila McNamara, Community
Development Department Secretary, commending her efforts while the department was
shorthanded and in transition.
Library Update
Bill Hickey, president of the Library Board of Trustees, presented the update on the
library project. He noted the superstructure is essentially complete; plumbing, heating
and ventilating work is commencing; steel studwork has started; and the brick mix has
been finalized. A small amount of roof work remains to be done, but otherwise the
framework is essentially complete. Schedule wise, he said, the project is officially a day
behind schedule, but A&P is not concerned about that at this point.
Councilmember Junker asked if there was anything more to report on the stair/steps on
the north side of the building. Mr. Hickey said he had no further information other than a
cost estimate for the concrete work of about $50,000. Councilmember Harycki asked if
that cost would be a library cost or a Park Board cost. Mr. Hickey said the additional
work is not something the library would do on its own and would be money in excess of
what it would spend as part of the original project. Mr. Hickey said the project is still on
target for a fall opening.
City Council Meeting - 06-07
April 4, 2006
Discussion on Sprinq Art Fair - Dave Eckberq
.
Dave Eckberg, St. Croix Events, was present to discuss the contract for the Spring Art
Fair. He said he was unaware that language had been changed limiting the spring fair to
the north side of Lowell Park. He said applications for participation in the art fair were
sent out in December before being aware of the change. He said there is not enough
room for all the vendors on the north side. He asked that the Council return to the
contract language used in 2005, which would allow for the usual configuration of the
fair. Council member Junker noted the change came from the Park Board in action taken
at the Board's March meeting. Mr. Eckberg said he was unaware of the action, as well
as of the Board's March meeting. Mayor Kimble wondered if the Board's action should
have come before the Council for approval, as the Council is the policy-making body,
not the Board. Councilmember Polehna said he understood the reasoning for making
the change, but said he was concerned about the lack of communication.
Councilmember Harycki said he was reluctant to override a Board's recommendation
but suggested the two sides sit down and discuss whether using only the north end of
the Park would work for next year, 2007. Mr. Eckberg said he would be happy to do
that. It was noted that applications for the Fall fair likely had been distributed already as
well, and Councilmember Junker suggested the fall fair be allowed to use both sides of
the park this year, as well. Mayor Kimble suggested having input from the organizers of
the art fairs before making a decision on the issue. City Clerk Ward said the Chamber,
organizers of the fall fair, was aware of the change and said the 2005 contract for the.
fall fair was for the north side of the Park only.
Motion by Council member Junker, seconded by Councilmember Harycki to allow the use of
both the north and south portions of Lowell Park for the Spring Art Fair, with the understanding
that use may be changed in 2007 based on discussions with art fair organizers, the Park Board
and Council to take place prior to December 2006. All in favor.
Possible approval of Special Event - Rotary - Bob Safe
Community Development Director Turnblad explained that the Rotary Club would like to
begin an annual fund-raising event; half of the proceeds would go for park
improvements and half for a project that Rotary sponsors in Africa. The proposed
venue, he said, is Lily Lake park, which staff believes would work well. In addition to
cooking grills, he said the request is to sell beer. He noted the site is fairly well
contained with existing fencing, which also would work well in accommodating the
request. He said there are a couple of items that the Council should consider, items
ranging from the provisions of portable toilets to a bandstand and whether the City
wants to pay for the cost, require the Rotary to pay for those costs, or discuss further
some type of cost sharing. Councilmember Junker asked if there was a timeframe for
the music, as proposed; Mr. Turnblad said that issue was not discussed but said he
thought the music was intended to go on during the meal serving, not after.
Councilmember Polehna said he thought the Park Board's recommendation that the .
event be held at Lily Lake, rather than Lowell Park, was a good one, but did express
some concern about parking. Councilmember Polehna also asked whether the Park
Page 2 of 10
City Council Meeting - 06-07
April 4, 2006
.
Board voted on the items the City is requested to provide. Mr. Turnblad said the Board's
main concern was with the venue; the remainder of the details were not discussed, he
said. Public Works Director Eckles noted that many of the items/services the City is
being requested to provide are Public Works services and he pointed out that normally
the department tries to stay out of special events due to time/cost requirements.
Councilmember Polehna questioned whether the City would even have the number of
picnic tables requested and suggested the Rotary consider renting that equipment; Mr.
Polehna also said he did not think the City should provide the requested police officer.
Councilmember Junker suggested partnering with other organizations for tables/chairs
to help offset the costs. Councilmember Harycki said he didn't have a problem donating
the time for a police officer/fire fighter to a civic organization raising money for a project
that would benefit the City. Mayor Kimble suggested approving the event and date and
directing staff to work with the Rotary Club to resolve issues and come back with a final
proposal.
Motion by Councilmember Harycki, seconded by Councilmember Polehna approving the event
and date and directing staff to work with the Rotary Club to resolve issues and come back to
Council with a final proposal.
Bob Kauffmann - Stillwater Hockey Association
.
Bob Kauffmann presented the concept of the Stillwater Ice Gardens. He said following
an e-mail, which received an enthusiastic response from members of the Hockey
Association, a committee of 16 has been meeting weekly in an effort to bring the
concept to reality. John Barkholtz and Paul Hammel also participated in the
presentation. There are two main reasons behind the proposal, Mr. Kauffmann said: the
provision of more parks and recreational opportunities and as the fourth-largest hockey
association in the state, the Association is in need of more ice. The facilities, he said,
would also provide opportunities for activities in the summer, activities such as lacrosse,
soccer, tennis, etc. He said other organizations, such as the figure skating club,
lacrosse club, soccer club and others, are enthusiastic about the proposal. The proposal
is for two sheets of ice; ideally one with boards and one without. The ice sheet with the
boards would be rented out; the other would be a public park, he said. He briefly
explained some details related to lighting and netting. He said many locations had been
looked at, but, in the end, it was determined a location by the Rec Center would be the
best place; he showed slides of the proposed location. He also briefly reviewed the
grading plans, which would require a retaining wall in the southeast corner. Mr.
Kauffmann reviewed cost figures, which he said they feel confident they can achieve, as
well as operational costs. Revenue projections also were provided. He also
acknowledged some of the businesses/individuals who have donated or have pledged
donations of services to the project.
.
The financing proposal, he said, is funding on a half-and-half basis. He said the
Association believes it can raise $250,000 for the project. He said contacts have been
made with area foundations, which had indicated support for the concept. If necessary,
he said the Association would secure a line of credit from local banks to ensure its half
Page 3 of 10
City Council Meeting - 06-07
April 4, 2006
of the funding. He highlighted one possible fund-raising effort, the sale of a calendar. .
said other local communities also would be asked to contribute in support of the project.
He asked for approval from the Council so that fund-raising efforts can begin and to be
able to move forward with the purchase of equipment should used equipment become
available.
Councilmember Harycki asked about the potential impact on the sale of ice at the Rec
Center should this project move forward. Mr. Kauffmann said currently the Hockey
Association is the biggest purchaser of indoor ice and the Association would commit to
purchasing the same amount of the indoor ice time; he said he did not envision any
reduction in the sale of Rec Center ice time. Councilmember Junker asked about
funding for ongoing maintenance costs; it was noted that would come from rental
revenue. There also was a question about summer use. Mr. Kauffmann explained the
proposal is for a mat system, which is removed during summer use. Doug Brady, Rec
Center manager, said he thought the proposed ice sheets would be used and be a nice
amenity. There was a discussion about the need for an additional Zamboni and storage
of the additional equipment. Council member Junker suggested the concept would
address the criticism about the lack of open skate time.
The proposed location is the site of the property designated as the new armory site. City
Attorney Magnuson pointed out that in order to be eligible for a new armory, the City
must own the land and convey title to Minnesota Armory Trust. Mr. Magnuson said .
when the Hockey Association's proposal first came up, he contacted the Minnesota
Armory Trust, which indicated no problem in negotiating an allowable use. The
question, he said, is how quickly the Armory would want the ice sheets removed should
funding for the Armory project be obtained and then whether the ice equipment could be
salvaged and moved to another location. Those are questions that still have to be
addressed, he said.
Councilmember Harycki noted a big issue is the City's share of the funding and asked if
there is $250,000 in uncommitted funds available. Councilmember Polehna said while
he didn't necessarily agree with the location, he said he favored the concept of the
outdoor ice facility. Councilmember Polehna volunteered to work with the group should
the Council approve the concept. Councilmember Junker spoke of the potential for a
parking issue. Mayor Kimble spoke of a concern about the site and the potential conflict
should federal funding for the Armory become available. Mr. Kauffmann responded that
60 percent of the costs involve equipment that is moveable to another location should
the Armory project get funded. Councilmember Junker said he would have no problem
with Councilmember Polehna working with the group to work out some of the details.
Mayor Kimble said he thought it was too early to give any type of approval and
suggested that the Association people work with Council member Polehna, City
Administrator Hansen, Community Development Director Turnblad and appropriate staff
and keep the Council updated. Councilmember Polehna suggested that the Association
present its proposal to the Park Board at the Board's April meeting.
.
Page 4 of 10
City Council Meeting - 06-07
April 4, 2006
. STAFF REPORTS
Community Development Director Turnblad informed the Council that the Heritage
Preservation Commission is looking for possible solutions regarding concerns about the
"roof clutter" at the Mills on Main project. He said the developer will come back at the
next HPC meeting with the results of a test of possible mitigation measures on a portion
of the roof. The question was raised as to whether there should be a joint workshop with
the HPC and Council to talk about the issue. Mayor Kimble suggested the HPC has the
expertise to deal with the issue. If a stalemate is reached, then the issue should be
brought before the Council.
Public Works Director Eckles reported that the St. Croix is predicted to crest at 685', two
feet below flood stage.
The meeting was recessed at 5:58 p.m.
RECESSED MEETING
7:00 P.M.
Mayor Kimble called the meeting to order at 7 p.m.
Present: Councilmembers Harycki, Junker, Polehna and Mayor Kimble
Absent: Councilmember Milbrandt
.
Staff present: City Administrator Hansen
City Attorney Magnuson
Community Development Director Turnblad
Interim Community Development Director Lockyear
Fire Chief Glaser
Assistant City Engineer Sanders
City Engineer/Public Works Director Eckles
City Clerk Ward
APPROVAL OF MINUTES
Motion by Councilmember Harycki, seconded by Councilmember Junker, moved approval of
regular meeting minutes of March 21, 2006. All in favor.
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
Proclamation: Vallev Reads Week
.
Mayor Kimble read a proclamation designating Monday, April 17, through Sunday, April
30, as Valley Reads Week. Several of the Valley Reads organizers were present. It was
noted this year's theme is "Open Books: Open Minds." A set of the three books that are
the focus of this year's event was presented to the Council, along with a calendar of
events.
Page 5 of 10
City Council Meeting - 06-07
April 4,2006
Presentation of Plaque to Klavton Eckles, City Enqineer/Public Works Director
.
Mayor Kimble presented a plaque to Klayton Eckles, City Engineer/Public Works
Director, in appreciation of Mr. Eckles' 12 years of service to the City. Mr. Eckles
expressed his appreciation to the Council and staff for their support over the last 12
years.
OPEN FORUM
There were no public comments
CONSENT AGENDA*
Motion by Council member Junker, seconded by Councilmember Harycki to withdraw the
Consent Agenda Item No.5, the Fall Art Festival, directing staff to contact the Chamber giving
them the option for 2006 to allow the use of the north and south portions of Lowell Park for
2006.
Ayes: Councilmembers Harycki, Junker, Polehna and Mayor Kimble
Nays: None
Resolution 2006-65, directing payment of bills .
Resolution 2006-66, Approval of License to Use Real Property (Lily Lake Ice Arena)
between the City and Washington County for Household Hazardous Waste Day on May
20,2006
Resolution 2006-67, approving transfer of ownership of the wine with strong beer liquor
license to T3, Ltd, DBA: Tasteful Table
Resolution 2006-68, approving infill application fee
Approval of fall colors fine art and jazz festival contract
Resolution 2006-70, accepting proposal from Johnson Controls regarding the Lowell
Park Restrooms
Resolution 2006-71, approval of Dock Permit for St. Croix Boat & Packet
Resolution 2006-72, appointment of Shawn Sanders as Interim City Engineer/Public
Works Director
Resolution 2006-73, approving application for Flood Damage Reduction Grant
Assistance Program
Resolution 2006-74, approving concept and enter contract between Washington
Conservation District and members of the Washington County Water Consortium for the
Shared Water Resource Education Program.
Resolution DirectinQ The City Staff To Prepare And Execute A Nomination Form For the City
Council's Nomination Of The Honorable Jay L. Kimble for The LeaQue Of Minnesota Cities' CC
Ludwiq Award
This item was addressed separately from the Consent Agenda.
e
Page 6 of 10
.
.
.
City Council Meeting - 06-07
April 4, 2006
Motion by Councilmember Junker, seconded by Councilmember Harycki, moved approval of
Resolution 2006-69, resolution directing the city staff to prepare and execute a nomination
form for the City Council's nomination of the Honorable Jay L. Kimble for the League Of
Minnesota Cities' Cc Ludwig Award.
Ayes: Councilmembers Harycki, Junker and Polehna;
Abstained: Mayor Kimble
PUBLIC HEARINGS
There were no public hearings.
UNFINISHED BUSINESS
Possible approval of 2nd readinq of Ordinance No. 968, an ordinance amendinq the Stillwater
Code, Chapter 31-1, Subd. 5 ~ 2. entitled Zoning Maps and Boundaries by amendina 'The
Zonina Map of the City" to rezone property within the Aaricultural Preservation District (AP) to
Cottaqe Residential District (CR).
City Attorney Magnuson explained this is a housekeeping matter. The property has
been annexed, and the change brings the land use in conformance with the
Comprehensive Plan.
Motion by Councilmember Junker, seconded by Councilmember Polehna to adopt Ordinance
No. 968, an ordinance amending the Stillwater Code, Chapter 31-1, Subd. 5 ~ 2, entitled
Zoning Maps and Boundaries by amending "The Zoning Map of the City" to rezone property
within the Agricultural Preservation District (AP) to Cottage Residential District (CR).
Ayes: Councilmembers Harycki, Junker, Polehna and Mayor Kimble
Nays: None
NEW BUSINESS
Possible approval of 1st readinq of Ordinance relating to Case No. ZAT/06-03. Zoninq
Amendment to create a Heiqht Overlay for the Central Business District
Interim Community Development Director Lockyear said the height restriction matter
came before the Planning Commission in January and was laid over pending a public
meeting. Public notices were sent to 293 property owners in the downtown district and
surrounding bluff areas. Fifty-seven people attended the meeting, about half of whom
spoke. Following the public meeting, the Planning Commission, at its March meeting,
recommended approval of the height regulation change that was proposed at the
January meeting. Mr. Lockyear reviewed the proposed change, which would restrict
building heights closer to the river to preserve some views of the River from the bluff.
The proposal creates a height overlay in the downtown. The overlay creates five
districts - 1 % story or 20' height regulation in the CBD Riverside District; CBO Park
Side 2 % story or 30' in the CBO Park Side District; 3 story or 35 feet in the CBO
Page 7 of 10
City Council Meeting - 06-07
April 4, 2006
Historic District; 4 story or 45' in the CBD Bluffside District; and 3 story or 35 feet in the
CBD Bluff Top District. The remainder of the district retains its current height regulation.
Council member Junker asked if the proposal was set in stone and whether it might be
amended somewhat at the 2nd reading. City Attorney Magnuson said the Council was
entitled to amend the proposal at the 2nd reading. City Attorney Magnuson suggested
that a second public hearing be scheduled on April 18, 2006 prior to the 2nd reading.
Motion by Councilmember Harycki, seconded by Council member Junker, to approve the first
reading of Ordinance relating to Case No. ZA T/06-03, Zoning Amendment to create a Height
Overlay for the Central Business District
Ayes: Councilmembers Harycki, Junker, Polehna and Mayor Kimble
Nays: None
Councilmember Polehna commended Mr. Lockyear on the process followed to gain
public input.
Presentation of Engineerinq/Public Works Annual Report
Public Works Director Eckles noted the written report was included in the Council's
agenda packet. He noted the format of the report had been revised to provide more
background information for every department as well as to provide the Council with e
more performance measures. He said the report would be posted on the City's web site
and hard copies made available at the Library and other locations. The overall objective
of the department, he said, is to operate/maintain/improve the City's infrastructure and
assets. The department sets up special events, 31, and oversees $160 million of
infrastructure as well as about 600 acres of parks/public property owned by the City.
The report also highlighted staffing levels and budget information. The report highlighted
the various functions of the department, including the street division; sewer division;
parks division; and engineering division. The Council complimented Mr. Eckles on the
report.
Possible approval of Lilv Lake Water Quality monitoring
Public Works Director Eckles recommended the continuance of the water quality
monitoring.
Councilmember Polehna asked if consideration had been given to monitoring any other
lakes in the City. Mr. Eckles noted that Long Lake is monitored through the Brown's
Creek Watershed and McKusick also is through the WMO. Mr. Eckles noted there is a
proposal by the WMO to have an ongoing monitoring of McKusick, which the City will be
asked to participate in the funding of this monitoring.
Motion by Council member Polehna, seconded by Council member Harycki to adopt e
Resolution 2006-75, approval of the Lily Lake water quality monitoring.
Page 8 of 10
.. ~ .. #0
.
.
.
City Council Meeting - 06-07
April 4, 2006
Ayes: Council members Harycki, Junker, Polehna and Mayor Kimble
Nays: None
McKusick Lake Water Quality Manaqement Options
Public Works Director Eckles explained that if the City wants to do any weed removal at
McKusick, a boat launch likely will be necessary. Doing that will probably require a
permit from the DNR, and it hasn't yet been determined whether a short-term permit or
long-term permit will be required. Funding options, he said, include utilizing the City's
storm water utility fund; the biggest negative of that funding is that it does not include
lakeshore owners in the funding, which might lead to unreasonable expectations on
their part. Cost could be assessed against lakeshore property owners. Another option
would be to spread the cost over a larger area, for example, in the viewshed area. The
recommended option, he said, is to use the storm water utility fund for a portion of the
cost, perhaps one-half of the cost, and assess the remainder, including some in the
immediate viewshed. Cost of the "hybrid" approach would be about $200 per year per
household, assuming two full treatments/harvesting. He questioned whether another
public meeting should be scheduled if the Council opts for the hybrid approach. Another
question, Mr. Eckles said, is whether the City should pursue a permanent boat launch.
Councilmember Junker agreed that something needs to be done, but noted that the lake
is an amenity for the entire community. Councilmember Harycki wondered whether this
would set a precedent for other City lakes. Mr. Eckles said the City has done some
algae treatments at Lily Lake over the years and has required homeowners to
participate in the cost. No treatment has been done at Long Lake, Mr. Eckles said. Mr.
Junker said he thought the Council should move forward on some type of hybrid
approach for the McKusick work and said he thought that a permanent boat launch
would be necessary, as this is likely to be an ongoing problem. Councilmember Polehna
said he thought all the lakes in the community should be looked at.
A member of the audience suggested the City created the problem by using the lake as
a drainage ditch. City Attorney Magnuson suggested that a resolution be adopted
should the project be assessed.
Motion by Councilmember Junker, seconded by Councilmember Polehna to adopt Resolution
2006-76, ordering the preparation of a feasibility report for McKusick Lake improvements and
pursue the issuance of a boat launch permit with the DNR.
Ayes: Councilmembers Harycki, Junker, Polehna and Mayor Kimble
Nays: None
Possible authorization to apply for HA V A (Help America Vote Act) disabilities grant
Motion by Councilmember Junker, seconded by Councilmember Harycki to adopt Resolution
2006-77, approval to apply for HAVA Disabilities Grant.
Page 9 of 10
City Council Meeting - 06-07
April 4,2006
Ayes: Councilmembers Harycki, Junker, Polehna and Mayor Kimble
Nays: None
.
ADJOURNMENT
Motion by Council member Polehna, seconded by Councilmember Harycki to adjourn at 8:05
p.m. All in favor.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
Resolution 2006-65, directing payment of bills
Resolution 2006-66, Approval of License to Use Real Property (Lily Lake Ice Arena) .
between the City and Washington County for Household Hazardous Waste Day on May
2006
Resolution 2006-67, approving transfer of ownership of the wine with strong beer liquor
license to T3, Ltd, DBA: Tasteful Table
Resolution 2006-68, approving infill application fee
Resolution 2006-69, resolution directing the city staff to prepare and execute a nomination
form for the City Council's nomination of the Honorable Jay L. Kimble for the League Of
Minnesota Cities' Cc Ludwig Award.
Resolution 2006-70, accepting proposal from Johnson Controls regarding the Lowell Park
Restrooms
Resolution 2006-71, approval of Dock Permit for S1. Croix Boat & Packet
Resolution 2006-72, appointment of Shawn Sanders as Interim City Engineer/Public
Works Director
Resolution 2006-73, approving application for Flood Damage Reduction Grant Assistance
Program
Resolution 2006-74, approving concept and enter contract between Washington
Conservation District and members of the Washington County Water Consortium for the
Shared Water Resource Education Program.
Resolution 2006-75, approval of the Lily Lake water quality monitoring
Resolution 2006-76, ordering the preparation of a feasibility report McKusick Lake
improvements
Resolution 2006-77, approval to apply for HAVA Disabilities Grant .
Page 10 of 10
.
.
.
,,~.;..
.::J."'....~~I:';"~........~....
~- .
:t: _';: ~
,~ .;-,
fl:<JND S~S-0,
March 23, 2006
Larry D. Hansen
216 North 4th Street
Stillwater, Minnesota 55082
Dear Mr. Hansen:
National Emergency Training Center
U.S. Department of Homeland Security
16825 S. Seton Avenue
Emmitsburg, MD 21727-8998
FEMA
Please accept my sincere thanks for your support of Fire Chief Stuart W. Glaser during his participation in the
u.S. Fire Administration's National Fire Academy's (NFA) "Executive Fire Officer Program" (EFOP).
Chief Glaser has now successfully completed the EFOP and the required applied research. On behalf of the
NF A, the enclosed EFOP certificate has been forwarded to you for formal presentation to this dedicated
member of your department. You may want to present the certificate at a formal ceremony and invite your
community's elected officials and members of the local media to attend.
The Academy appreciates your commitment to this 4-year program and continued support of the NF A.
Sincerely,
rJ-jlJw;J
Dr. Denis Onieal
Superintendent
National Fire Academy
U.S. Fire Administration
Enclosure
www.fema.gov
SENIOR FIRE OFFICER COMPLETES EXECUTIVE PROGRAM
.
EMMITSBURG, MD. - The Federal Emergency Management Agency's (FEMA) U.S. Fire Administration's
(USF A) National Fire Academy (NF A) announced today that Fire Chief Stuart W. Glaser successfully
completed the Executive Fire Officer Program (EFOP).
"The intensive EFOP is designed to provide senior fire officers with a broad perspective on various facets of
fire administration," according to U.S. Fire Administrator R. David Paulison. "This program provides fire
service officers with the expertise they need to succeed in today's challenging environment."
Each of the four courses required a written Applied Research Project (ARP) to demonstrate application of
course theory and concepts to real life situations within the student's own organization. Each of these
projects was evaluated through a formal process, and progression through the program was contingent on
achieving each of these milestones.
Paulison also stated, "It is important that these senior fire executives apply what they have learned in the
classroom to existing situations in their own communities. This makes completion of the EFOP and the
Applied Research Projects particularly valuable to these fire service leaders."
Six months after completion of each of the courses, the EFOP participants were required to complete an ARP
in their own organization. The required executive-level courses are:
Executive Development, the entry-level course, emphasizes team development and consensus deciSionmakin_
to enhance organizational effectiveness.
The next course in the sequence, Leading Community Risk Reduction, reinforces USF A's belief in
identifying risk and then mitigating the likelihood that these community threats would result in deaths,
injuries, and property loss, thus affecting the quality of life. This course supports a major USF A objective in
assisting EFOP participants and their communities to assess and reduce risk.
For the third year, participants complete Executive Analysis of Fire Service Operations in Emergency
Management course. This course is a very critical curriculum in today's incident response environment. The
administration of incident response in light of the Federal Response Plan, the Integrated Emergency
Management System, emergency operations center functions, planning, documentation, are some of the topics
covered.
The final course, Executive Leadership, examines all aspects of executive-level leadership and ties together
the educational experiences of the three previous years.
NF A offers a wide array of programs and courses for fire service and allied professions. Courses are delivered
on campus as well as throughout the Nation in coordination with State and local fire training officials and
local colleges and universities.
.
LIST OF BILLS
EXHIBIT" A" TO RESOLUTION #2006-78
. 1 st Line/Leewes Ventures LLC
Ace Hardware
Aggregate Industries NCR, Inc
All Star Wireless
American Classis Homes
American Planning Association
Aspen Mills
AT&T
Board of Water Commissioner
Boyer Ford Trucks
Bruchu, Brian
Bryan Rock Products
Buberl, Larry
Carquest
Cartridge World
Chemsearch
Cities Digital Solutions
Clarey's Safety Equipment
Clark, Luann
Coca Cola
Croix River Builders
Data One Technology
.Emergency Automotive Tech
Force America
Frank Madden & Associates
GFOA
Gopher State One Call
Grainger
H & L Mesabi
Heritage Printing
HLB Tautges Redpath, L TD
Hudworth Homes
Infratech, Inc.
Insight Public Sector
International Code Council
Jansen's Cleaning Service
Johnny's TV
Johnson, Ron
Kath companies
Larson Allen
Law Enforcement Tech Group
League of Minnesota Cities
League of MN Cities
Linner Electric Co.
. Lynn Peavey Company
Mac Queen Equipment Inc.
Magnuson Law Firm
Maritronics, Ltd.
Concession Supplies
Equipment Repair Supplies
Concrete Sand
Radio, Antenna, Cable & Service Fee
Grading Escrow Refund
Planning Advisory Service
Uniforms
Telephone
March Water Access Charges
Equipment Repair Supplies
Reimburse for Mileage for Training
Class 2 Gravel
Animal Impound Fees
Equipment Repair Supplies
Office Supplies
Chemicals & Minor equipment
Professional Services
Extinguisher Inspections
Cleaning at Public Works
Soda for Concessions
Grading Escrow Refund
Office Supplies
Automotive Equipment for dodge Charger
Equipment Repair Supplies
Professional Services
Membership Dues
March Billable Tickets
Motor
Equipment Repair Supplies
Envelopes
Professional Services
Grading Escrow Refund
Equipment Repair Charges
Computer Equipment
Membership Dues
Maintenance Agreement
Equipment Repair Supplies
General Supplies
Oil
Professional Services
C/O Machinery & Equipment
Loss Control Workshop
1st Installment Municipality, Premium OML 3912
Equipment Repair Charges
Equipment Repair Charges
Equipment Repair Supplies
Professional Services Through April 7, 2006
Equipment Repair
307.82
428.97
62.88
627.87
4,500.00
695.00
559.26
126.38
6,534.00
79.20
93.55
326.84
60.00
280.07
274.74
5,002.17
3,363.55
139.50
140.00
944.10
1,500.00
840.23
3,808.20
658.33
21.00
140.00
156.60
136.98
37.62
86.21
4,600.00
1,500.00
399.38
500.55
35.00
165.00
53.25
21.25
2,228.89
4,750.00
2,066.81
60.00
97,404.50
676.60
66.25
964.50
9,066.73
100.11
EXHIBIT" A" TO RESOLUTION #2006-78
MECA
Menards
Met Council
Metrocall, Inc.
Metropolitan Council
MN County Attorneys Assoc
MN Department of Public Safety
MN/SCIA
MN State Treasurer
Napa
Newman Traffic Signs
Office Depot
Office Max
OnSite Sanitation
Orrin Thompson Homes
Parts Associates
Press Publications
Quill
Reed Business Information
Riverland Community College
RiverTown Newspaper Group
Roeller, Jennifer
Sentry Systems
South Central College
Spring brook Software
Stender, Jeff
Stillwater Ford Lincoln Mere
Stillwater Gazette
Stillwater Gazette Classifieds
Stillwater Towing
Streicher's
Sysco
T Mobile
Unique Paving Materials
United Rentals
Ventek
Viking Industrial Center
Washington County Recorder
Washington County Survey
Watson Co., The
Wells Fargo Bank Man
Wells Fargo Bank - Stillwater
Wrap - N - Ship
Yocum Oil
Zoller, Steve
Seminar/Conference Fees
General Supplies
Wastewater Service for April 2006
Cell Phone
March SAC Report
General Supplies
Title for Forfeiture
Membership Dues
2006 1 st Quarter State Surcharge
Equipment Repair Supplies
Signs & Brackets
Office Supplies
Office Supplies
Weekly Rental Service
Grading Escrow Refund
General Supplies
Printing & Publishing
Office Supplies
Construction Bulletin Legal Ads
Conference
Publishing
Reimburse for Mileage & Parking for Training
Service Call
Training
Computer Programming
Reimburse for Training Expenses
Vehicle Maintenance
Publications
Classifieds
Towing
Uniforms
Concession Supplies
Cell Phone
Asphalt
General Supplies
Equipment Repair
Safety Equipment
Recording of Planning Cases
Updated AutoCad Files
Concession Supplies
Paying Agent Fees
Petty Cash for Parking Machines
Shipping Charges
Fuel
Reimburse for Hotel for School
Page 2
75.0.
536.94
95,087.50
43.50
12,279.00
228.44
17.50
50.00
4,758.32
180.66
1,054.83
396.45
37.25
41.05
1,500.00
219.14
377.00
86.17
623.28
80.00
275.80
30.2.9
425.0
80.00
933.33
378.32
66.91
304.15
194.00
586.22
147.75
457.54
51.66
106.50
383.44
655.00
37.06
334.00
106.50
311.87
375.00
1,581.00
104.65
1,835.58.
227.50
EXHIBIT II A" TO RESOLUTION #2006-78
.ADDENDUM TO BILLS
Anderson, Robert
Appletree Institute
Champlain Planning Press, Inc.
Delta Dental
Erickson, Ron
G&K
GASB
International City/County Management Assoc.
Maple Island Hardware
Plant Health Associates, Inc.
Qwest
Short Elliott Hendrickson Inc.
Stillwater Gazette
Thomson West
Waste Management
Xcel
.
.......,h..".- _'.....
Adopted by the City Council this
18th Day of April, 2006
.
Page 3
Refund Special Assessment
May 2006 Health/Hospital Retirees & Cobra
Planning Commissioners Journal
May 2006 Dental Cobra
Reimburse for Air Conditioner & Mileage
Uniform Cleaning, Rugs, Towels, Mops, Soap
Subscription Renewal
Membership Renewal
General Supplies
Professional Services
Telephone
General Engineering Services
Publications
Minnesota Session Laws
Service for April, May, June 2006
Electricity & Natural Gas
TOTAL
465.59
30,196.18
140.00
311.20
504.59
3,193.33
160.00
793.70
12.76
765.00
808.24
108.99
23.70
341.87
74.58
33,045.04
355,195.76
.
RESOLUTION 2006-85,
APPROVING DECLARATION FOR CREATION AND MAINTENANCE OF
SIDEWALK EASEMENT
(LOT 6, BLOCK 2, SETTLERS GLEN 8TH ADDITION)
BE IT RESOLVED by the City Council of Stillwater, MN that the declaration for
creation and maintenance of sidewalk easement (Lot 6, Block 2, Settlers Glen 8th
Addition), as on file with the City Clerk, is hereby approved and authorizes the
Mayor to sign said easement.
Adopted by the Stillwater City Council this 18th day of April, 2006.
Jay L. Kimble, Mayor
ATTEST:
.
Diane F. Ward, City Clerk
.
.
DECLARATION FOR CREATION AND MAINTENANCE
OF SIDEWALK EASEMENT
This Declaration for Creation and Maintenance of Sidewalk Easement (sometimes
hereinafter referred to as "Declaration") is made effective this day of
, 2006, between U.S. Home Corporation, a Delaware corporation
(hereinafter referred to as "U.S. Home"), and the City of Stillwater, a Minnesota municipal
corporation (hereinafter referred to as "City").
WHEREAS, U.S. Home is the owner of certain real property located in Washington
County, Minnesota, legally described on Exhibit A attached hereto and incorporated herein .
(hereinafter referred to as the "Burdened Property"); and
WHEREAS, U.S. Home and City desire, as of this date, to create the sidewalk easem..ent
as hereinafter set forth.
NOW, THEREFORE, the undersigned, U.S. Home Corporation, a Delaware
corporation, hereby declares that the Burdened Property shall be held, sold and conveyed subject
to the following easements, covenants, conditions, agreements and restrictions which are for the
purpose of providing and maintaining certain sidewalk facilities upon the Burdened Property for
the benefit of the Benefited Parties. The easement which is hereby created shall run with the
land, shall be binding upon and run with the land affected, and shall be binding upon all parties
having any right, title or interest in the Burdened Property so described, or any part thereof, their
heirs, successors and assigns.
DEFINITIONS
1. Burdened Owner. One or more persons or entities holding a fee simple interest in
the Burdened Property described on Exhibit A. As of the date of this Declaration, U.S. Home
Corporation, a Delaware corporation, is the owner of the Burdened Property.
2. Benefited Parties. The City and members of the public at large.
3. Sidewalk Easement Area. The real property legally described on Exhibit B and .
graphically depicted on Exhibit C, both attached hereto and incorporated herein.
1
.
.
.
4. Sidewalk Easement. The right to construct, reconstruct, maintain and repair the
sidewalk facilities over and across the Sidewalk Easement Area for the purposes of pedestrian
traffic, specifically excluding motor vehicle traffic and/or parking, except as granted below.
COVENANTS FOR CONSTRUCTION, RECONSTRUCTION,
MAINTENANCE AND REPAIR
1. Construction by u.S. Home. U.S. Home agrees to construct the sidewalk
facilities as necessary to utilize the Sidewalk Easement and as are required by City upon the
Sidewalk Easement Area.
2. Construction and Repair by City. Subject to the initial construction of sidewalk
facilities within the Sidewalk Easement Area by U.S. Home, the City shall be responsible for the
construction, reconstruction, maintenance and repair of the sidewalk facilities located within the
Sidewalk Easement Area. In furtherance thereof and notwithstanding anything contained herein
to the contrary, the City, its employees and/or agents shall have the right to enter into the
Sidewalk Easement Area with motorized vehicles.
EASEMENT
1. Sidewalk Easement. The Burdened Property shall be subject to and burdened by
the right of Benefited Parties to pass over and utilize the sidewalk facilities as may be established
by U.S. Home upon the Sidewalk Easement Area. No motor vehicle traffic and/or parking rights
are hereby granted, except to the extent necessary to comply with the Construction and Repair
covenants above.
2. Interference with Easement. No obstruction which would prevent, restrict or
otherwise inhibit the passage of pedestrians or maintenance equipment over any portion of the
Sidewalk Easement Area shall be erected, condoned or permitted to endure by the Burdened
Owner, nor shall any other conduct, passive or affirmative, be permitted which would in any
manner restrict the easement rights granted pursuant hereto.
MISCELLANEOUS
1. Restriction. The Burdened Owner, its successors or assigns, shall not grant any
easement for the purpose set forth in this Declaration for the benefit of any other real property or
other person or entity upon the Sidewalk Easement Area.
2. Effect. The easements, covenants, conditions, restrictions and other provisions
herein 'contained shall be perpetually binding and enforceable upon the Burdened Property herein
described, its respective owners, heirs, successors and assigns forever and shall attach to and run
with the land.
3. Severability. Invalidation of anyone or more of the provisions herein contained
shall not in any way affect the validity of the others, which shall remain in full force and effect.
-2-
IN WITNESS WHEREOF, the undersigned have caused this instrument to be executed .
as of the date and year first above written.
U.s. HOME CORPORATION, a
Delaware corporation
CITY OF STILL WATER, a
Minnesota municipal corporation
By: ~~.
J Li racki
Its: DivIsIon ce PresIdent
By:
ItS:
STATE OF MINNESOTA )
) ss:
COUNTY OF HENNEPIN )
1'~ ~
The foregoing was acknowledged before me this _ day of Yl , 2005,
by John J. Liberacki, the Division Vice President of U.S. Home Corporati n, a corporation under
the laws of Delaware, on behalf of the corporation.
SARA K JENSEN
! N?T AAY PUBlIC . MINNESOTA
My C ornmtsSlOll Expires Jan. 31. 2010
~~~
Notary Pub
.
STATE OF MINNESOTA )
) ss:
COUNTY OF HENNEPIN )
The foregoing was acknowledged before me this _ day of , 2005,
by , the of the City of
Stillwater, a municipal corporation under the laws of Minnesota, on behalf of the corporation.
Notary Public
THIS DOCUMENT WAS DRAFTED BY:
Brett A. Perry, Esq.
Messerli & Kramer P .A.
1800 Fifth Street Towers
150 South Fifth Street
Minneapolis, MN 55402
(612) 672-3600
.
-3-
.
.
.
EXHIBIT A
Burdened Property Legal Description
Lot 6, Block 2;
All in Settlers Glen 8th Addition, Washington County, Minnesota.
A-I
EXHIBIT B
Sidewalk Easement Area Legal Description
That part of Lot 6, Block 2, Settlers Glen 8th Addition, according to the recorded plat thereof,
Washington County, Minnesota, described as follows:
The most westerly eight (8) feet, as measured at right angles to the most westerly line, of
said Lot 6, Block 2, Settlers Glen 8th Addition, Washington County, Minnesota.
B-1
.
.
.
.
EXHIBIT C
Sidewalk Easement Area Graphic Depiction
.
.
616516.1
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RESOLUTION 2006-86
APPROVING DECLARATION FOR CREATION AND MAINTENANCE OF
TRAIL EASEMENT (LOT 7, BLOCK 3, AND LOT 1, BLOCK 4, SETTLERS
GLEN 8TH ADDITION)
BE IT RESOLVED by the City Council of Stillwater, MN that the declaration for
creation and maintenance of trail easement (Lot 7, Block 3, and Lot 1, Block 4,
Settlers Glen 8th Addition), as on file with the City Clerk, is hereby approved and
authorizes the Mayor to sign said easement.
Adopted by the Stillwater City Council this 18th day of April, 2006.
Jay L. Kimble, Mayor
ATTEST:
. Diane F. Ward, City Clerk
.'
.
DECLARATION FOR CREATION AND MAINTENANCE
OF TRAIL EASEMENT
This Declaration for Creation and Maintenance of Trail Easement (sometimes hereinafter
referred to as "Declaration") is made effective this _ day of , 2006,
between U.S. Home Corporation, a Delaware corporation (hereinafter referred to as "U.S.
Home"), and the City of Stillwater, a Minnesota municipal corporation (hereinafter referred to as
"City").
WHEREAS, U.S. Home is the owner of certain real property located in Washington
County, Minnesota, legally described on Exhibit A attached hereto and incorporated herein
(hereinafter referred to as the "Burdened Property"); and
WHEREAS, U.S. Home and City desire, as of this date, to create the trail easement as
hereinafter set forth.
.
NOW, THEREFORE, the undersigned, U.S. Home Corporation, a Delaware
corporation, hereby declares that the Burdened Property shall be held, sold and conveyed subject
to the following easements, covenants, conditions, agreements and restrictions which are for the
purpose of providing and maintaining certain trail facilities upon the Burdened Property for the
benefit of the Benefited Parties. The easement which is hereby created shall run with the land,
shall be binding upon and run with the land affected, and shall be binding upon all parties having
any right, title or interest in the Burdened Property so described, or any part thereof, their heirs,
successors and assigns.
DEFINITIONS
1. Burdened Owner. One or more persons or entities holding a fee simple interest in
the Burdened Property described on Exhibit A. As of the date of this Declaration, U.S. Home
Corporation, a Delaware corporation, is the owner of the Burdened Property.
2. Benefited Parties. The City and members of the public at large.
3. Trail Easement Area. The real property legally described on Exhibit B and
graphically depicted on Exhibit C, both attached hereto and incorporated herein.
.
1
.
.
e
4. Trail Easement. The right to construct, reconstruct, maintain and repair the trail
facilities over and across the Trail Easement Area for the purposes of pedestrian traffic,
specifically excluding motor vehicle traffic and/or parking, except as granted below.
COVENANTS FOR CONSTRUCTION, RECONSTRUCTION,
MAINTENANCE AND REPAIR
1. Construction by U.S. Home. U.S. Home agrees to construct the trail facilities as
necessary to utilize the Trail Easement and as are required by City upon the Trail Easement
Area.
2. Construction and Repair by City. Subject to the initial construction of trail
facilities within the Trail Easement Area by U.S. Home, the City shall be responsible for the
construction, reconstruction, maintenance and repair of the trail facilities located within the Trail
Easement Area. In furtherance thereof and notwithstanding anything contained herein to the
contrary, the City, its employees and/or agents shall have the right to enter into the Trail
Easement Area with motorized vehicles.
EASEMENT
1. Trail Easement. The Burdened Property shall be subject to and burdened by the
right of Benefited Parties to pass over and utilize the trail facilities as may be established by U.S.
Home upon the Trail Easement Area. No motor vehicle traffic and/or parking rights are hereby
granted, except to the extent necessary to comply with the Construction and Repair covenants
above.
2. Interference with Easement. No obstruction which would prevent, restrict or
otherwise inhibit the passage of pedestrians or maintenance equipment over any portion of the
Trail Easement Area shall be erected, condoned or permitted to endure by the Burdened Owner,
nor shall any other conduct, passive or affirmative, be permitted which would in any manner
restrict the easement rights granted pursuant hereto.
MISCELLANEOUS
1. Restriction. The Burdened Owner, its successors or assigns, shall not grant any
easement for the purpose set forth in this Declaration for the benefit of any other real property or
other person or entity upon the Trail Easement Area.
2. Effect. The easements, covenants, conditions, restrictions and other provisions
herein contained shall be perpetually binding and enforceable upon the Burdened Property herein
described, its respective owners, heirs, successors and assigns forever and shall attach to and run
with the land.
3. Severability. Invalidation of anyone or more of the provisions herein contained
shall not in any way affect the validity of the others, which shall remain in full force and effect.
- 2 -
IN WITNESS WHEREOF, the undersigned have caused this instrument to be executed .
as of the date and year first above written.
u.s. HOME CORPORATION, a
Delaware corporation
CITY OF STILL WATER, a
Minnesota municipal corporation
By:
By:
Its:
STATE OF MINNESOTA )
) ss:
COUNTY OF HENNEPIN )
The foregoing was acknowledged before me this ~\... day of An n-/ ,2006
by John J. Liberacki, the Division Vice President of U.S. Home Corpo~ under
the laws of Delaware, on behalf of the corporation.
SARA K JENSEN
.' M NOTARY PUBlIC. MINNESOTA
Y ComrTIISSlOll Expites Jan. 31,2010
~~F
otary pubr
.
STATE OF MINNESOTA )
) ss:
COUNTY OF HENNEPIN )
The foregoing was acknowledged before me this _ day of , 2006,
by , the of the City of
Stillwater, a municipal corporation under the laws of Minnesota, on behalf of the corporation.
Notary Public
THIS DOCUMENT WAS DRAFTED BY:
Brett A. Perry, Esq.
Messerli & Kramer P.A.
1800 Fifth Street Towers
150 South Fifth Street
Minneapolis, MN 55402
(612) 672-3600
-
-3-
.
.
.
EXHIBIT A
Burdened Property Legal Description
Lot 7, Block 3;
Lot 1, Block 4;
All in Settlers Glen 8th Addition, Washington County, Minnesota.
A-I
EXHIBIT B
Trail Easement Area Legal Description
The northwesterly five (5) feet of Lot 7, Block 3, Settlers Glen 8th Addition, according to the
recorded plat thereof, Washington County, Minnesota
AND
The southeasterly five (5) feet of Lot 1, Block 4, Settlers Glen 8th Addition, according to the
recorded plat thereof, Washington County, Minnesota
B-1
.
.
.
.
EXHIBIT C
Trail Easement Area Graphic Depiction
.
616522.1
.
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.
RESOLUTION 2006-87
APPROVING DECLARATION FOR CREATION AND MAINTENANCE OF
SIDEWALK EASEMENT (LOTS 1 & 2, BLOCK 1, AND LOTS 2 THROUGH 6,
INCLUSIVE, BLOCK 5, SETTLERS GLEN 7TH ADDITION)
BE IT RESOLVED by the City Council of Stillwater, MN that the Resolution 2006-
87, approving declaration for creation and maintenance of sidewalk easement
(Lots 1 & 2, Block 1, and Lots 2 through 6, inclusive, Block 5, Settlers Glen 7th
Addition), as on file with the City Clerk, is hereby approved and authorizes the
Mayor to sign said easement.
Adopted by the Stillwater City Council this 18th day of April, 2006.
Jay L. Kimble, Mayor
ATTEST:
.
Diane F. Ward, City Clerk
.
.
DECLARATION FOR CREATION AND MAINTENANCE
OF SIDEWALK EASEMENT
This Declaration for Creation and Maintenance of Sidewalk Easement (sometimes
hereinafter referred to as "Declaration") is made effective this day of
, 2006, between U.S. Home Corporation, a Delaware corporation
(hereinafter referred to as "U.S. Home"), and the City of Stillwater, a Minnesota municipal
corporation (hereinafter referred to as "City").
WHEREAS, U.S. Home is the owner of certain real property located in Washington
County, Minnesota, legally described on Exhibit A attached hereto and incorporated herein '.'
(hereinafter referred to as the "Burdened Property"); and
WHEREAS, U.S. Home and City desire, as of this date, to create the sidewalk easement
as hereinafter set forth.
NOW, THEREFORE, the undersigned, U.S. Home Corporation, a Delaware
corporation, hereby declares that the Burdened Property shall be held, sold and conveyed subject
to the following easements, covenants, conditions, agreements and restrictions which are for the
purpose of providing and maintaining certain sidewalk facilities upon the Burdened Property for
the benefit of the Benefited Parties. The easement which is hereby created shall run with the
land, shall be binding upon and run with the land affected, and shall be binding upon all parties
having any right, title or interest in the Burdened Property so described, or any part thereof, their
heirs, successors and assigns.
DEFINITIONS
1. Burdened Owner. One or more persons or entities holding a fee simple interest in
the Burdened Property described on Exhibit A. As of the date of this Declaration, U.S. Home
Corporation, a Delaware corporation, is the owner of the Burdened Property.
2. Benefited Parties. The City and members of the public at large.
3. Sidewalk Easement Area. The real property legally described on Exhibit B and .
graphically depicted on Exhibit C, both attached hereto and incorporated herein.
1
.
.
.
4. Sidewalk Easement. The right to construct, reconstruct, maintain and repair the
sidewalk facilities over and across the Sidewalk Easement Area for the purposes of pedestrian
traffic, specifically excluding motor vehicle traffic and/or parking, except as granted below.
COVENANTS FOR CONSTRUCTION, RECONSTRUCTION,
MAINTENANCE AND REPAIR
1. Construction by U.S. Home. U.S. Home agrees to construct the sidewalk
facilities as necessary to utilize the Sidewalk Easement and as are required by City upon the
Sidewalk Easement Area.
2. Construction and Repair by City. Subject to the initial construction of sidewalk
facilities within the Sidewalk Easement Area by U.S. Home, the City shall be responsible for the
construction, reconstruction, maintenance and repair of the sidewalk facilities located within the
Sidewalk Easement Area. In furtherance thereof and notwithstanding anything contained herein
to the contrary, the City, its employees and/or agents shall have the right to enter into the
Sidewalk Easement Area with motorized vehicles.
EASEMENT
1. Sidewalk Easement. The Burdened Property shall be subject to and burdened by
the right of Benefited Parties to pass over and utilize the sidewalk facilities as may be established
by U.S. Home upon the Sidewalk Easement Area. No motor vehicle traffic and/or parking rights
are hereby granted, except to the extent necessary to comply with the Construction and Repair
covenants above.
2. Interference with Easement. No obstruction which would prevent, restrict or
otherwise inhibit the passage of pedestrians or maintenance equipment over any portion of the
Sidewalk Easement Area shall be erected, condoned or permitted to endure by the Burdened
Owner, nor shall any other conduct, passive or affirmative, be permitted which would in any
manner restrict the easement rights granted pursuant hereto.
MISCELLANEOUS
1. Restriction. The Burdened Owner, its successors or assigns, shall not grant any
easement for the purpose set forth in this Declaration for the benefit of any other real property or
other person or entity upon the Sidewalk Easement Area.
2. Effect. The easements, covenants, conditions, restrictions and other provisions
herein contained shall be perpetually binding and enforceable upon the Burdened Property herein
described, its respective owners, heirs, successors and assigns forever and shall attach to and run
with the land.
3. Severability. Invalidation of anyone or more of the provisions herein contained
shall not in any way affect the validity of the others, which shall remain in full force and effect.
- 2 -
IN WITNESS WHEREOF, the undersigned have caused this instrument to be executed .
as of the date and year first above written.
U.s. HOME CORPORATION, a
Delaware corporation
CITY OF STILLWATER, a
Minnesota municipal corporation
By:
7
By:
Its:
STATE OF MINNESOTA )
) ss:
COUNTY OF HENNEPIN )
'l '
The foregoing was acknowledged before me this -r day of Ll n 1"11 , 2005,
by John J. Liberacki, the Division Vice President of U.S. Home Corpo~, a corporation under
the laws of Delaware, on behalf of the corporation.
SARA K JENSEN
NOTARY PUBLIC. MlHHfIOT.
My ~ ExpM JiIR. ~t. gG10
t'l~l'o"l
.
STATE OF MINNESOTA )
) ss:
COUNTY OF HENNEPIN )
The foregoing was acknowledged before me this _ day of , 2005,
by , the of the City of
Stillwater, a municipal corporation under the laws of Minnesota, on behalf of the corporation.
Notary Public
THIS DOCUMENT WAS DRAFTED BY:
Brett A. Perry, Esq.
Messerli & Kramer P .A.
1800 Fifth Street Towers
150 South Fifth Street
Minneapolis, MN 55402
(612) 672-3600
.
-3-
.
.
.
EXHIBIT A
Burdened Property Legal Description
Lots I and 2, Block I
Lots 2 through 6, inclusive, Block 5;
All in Settlers Glen 7th Addition, Washington County, Minnesota.
A-I
EXHIBIT B
Sidewalk Easement Area Legal Description
That part of Lots 2, 3, 4, 5 and 6, Block 5, Settlers Glen 7th Addition, according to the recorded
plat thereof, Washington County, Minnesota, lying southerly ofthe following described line:
Commencing at the most southerly comer of said Lot 6; thence on an assumed bearing of
North 25 degrees 55 minutes 02 seconds West, along the southwesterly line of said Lot 6,
a distance of 8.06 feet; thence northwesterly, continuing along said southwesterly line, a
distance of 19.16 feet along a tangential curve having a central angle of 4 degrees 52
minutes 46 seconds and a radius of225.00 feet to the point of beginning of the line to be
described; thence northwesterly and westerly a distance of 262.99 feet along a
nontangential curve concave southerly having a central angle of 83 degrees 40 minutes
40 seconds, a radius of 180.07 feet, a chord of 240.23 feet and a chord bearing of North
62 degrees 30 minutes 22 seconds West to the southerly line of said Lot 2 and said line
there terminating.
B-1
.
.
.
.
EXHIBIT C
Sidewalk Easement Area Graphic Depiction
.
.
616508.1
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City of Stillwater
MEMORANDUM
TO:
Mayor and Council Members ("\
Sharon Harrison, Finance Director~~
~
April 13, 2006
FROM:
DATE:
SUBJECT:
Waste Management Certification
Waste Management incorrectly certified a property for non payment of
waste collection. The property incorrectly certified was 28.030.20.33.0015.
This memo is a request to abate the incorrect certification.
W ASmNGTON COUNTY - ASSESSMENT DIVISION
Form4 Revised 3/2000
;.;.;.;.;.;...;.;.....:.;...;.:0;.;...........................:.;.;.;.;.;.;.....;.......;....;.;.;...;.;.;...;.....;........................;......;.;.;.;.;.;.;.;.;...:.;.:.:.:.:.;.;.:.:.;.:.:.;.":..:.;.;.;.;'.':.'.:.". .....:.:...~:.......:.:...:.:.:.:.....:.:.:...:.:...:.;.:.....:.:...:........:.:.;...:.:...:.......:.;.;.:.:.:.;....;.;...;....;..;.........................;.;.;..........;.;......;..........:.;.;....;.;...;.;.;...;.;...;.......;...;.;...........................;...;.......;.;....;.;...:.;............;.;.;.;.;.........;.;
W orksheet#
APPLICATION FOR ABATEMENT - GENERAL FORM (M.S. 375.192)
CLASSIFICATION I DISASTER CREDIT I SPECIAL ASSESSMENTS
For property assessed (year)
County of:
WASHINGTON
and payable in (year)
Telephone (work)
Street Address (if different from above)
Property ID Number
Legal Description of Property
MP Number
School District # City or Township Name
District #
Assessor's Estimated Market Value
Land $
Applicant's Statement of Facts:
Structure $
Total $
Class
~ ~~M.Jlf\c.o,\'f'(..\'1 U2.\\;t:~ -tt...
~\O~~ \;0, \\6oS\-~~M.e.J ~~ ~ CD~6f\. 'e...
Applicant's Request:
ql-ecw-e ~cJ-e ~ O\~~
~ -'I~~ O~ I~.lc.
l~l.b\ C~-\--A~
Applicant's Signature: Date:
Note: Minnesota Statutes 1988, Section 609.41, "Whoever, in making any statement, oral or written, which is required or authorized by law to be made
as a basis of imposing, reducing, or abating any tax or assessment, intentionally makes any statement as to any material matter which the maker of the
statement knows is false may be sentenced, unless otherwise provided by law, to imprisonment for not more thim one year or to payment of a fine of not '
more than $3,000.00, or both.
Note: Must include CitylTownship Resolution for reductions on assessments
Note: Must include Fire report for Local Option Disaster Credit
.
RESOLUTION 2006-88
ABATING DELINQUENT GARBAGE FEES ASSESSMENT ON
PARCEL NO. 28.030.20.33.0015
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of
Stillwater, Minnesota, that the assessments, including any penalties and interest,
levied against Parcel No. 28.030.20.33.0015, for delinquent garbage collection, is
hereby abated.
Adopted by the City Council this 18th day of April, 2006
Jay L. Kimble, Mayor
ATTEST:
.
Diane F. Ward, City Clerk
.
.
.
.
City of Stillwater
MEMORANDUM
TO:
Mayor and City Council ~(f\i
&d'~~
Sharon Harrison, Finance DirectoM,t::)~
FROM:
DATE:
April 13, 2006
SUBJECT:
Special Assessment Abatement
A payment was received on November 15,2005 for a special assessment on
property with the PID #33.030.20.14.0053. The payment was inadvertently
overlooked when the payments were sent to the County for certification.
This is a request for permission to abate the special assessment.
W ASIDNGTON COUNTY - ASSESSMENT DIVISION
Form4 Revised 3/2000
..............;.....;.:.....................:............;.;.....;.;.;....;.;..;.;.;.;..;...;...;...;...............;.;.;...;.;.;.;.......;.;...;..;.;.;.;.;.;...;..;.;.;.;.....;.;.;.;.;.;.;.;.;.;.;.....;.....;.....;.........;.;.;.......;..;...;.................;...;.;...;.........;.;......."'...............;.....;.;.;.......;.......:.:.........;................:.....:......................................................:.:.;.:....:.;.;...............;.............................................:.:.;.:.:
W orksheet#
APPLICATION FOR ABATEMENT - GENERAL FORM (M.S. 375.192)
CLASSIFICATION / DISASTER CREDIT / SPECIAL ASSESSMENTS
For property assessed (year)
County of:
WASHINGTON
c~
and payable in (year)
Applicant's Name
Telephone (work)
Street Address (if different from above)
Property In Number
Legal Description of Property
MP Number
School District # City or Township Name
District #
Assessor's Estimated Market Value
Land $
Applicant's Statement of Facts:
Structure $
Total $
Class
~~I"/\J ~("" SQ<2.C.Jt ~~ MJ \...l 305 ~ Mc.J~
\\lLS\O-o, ~ ~4"'^'~ W~ L~-e.r~l't, OU-u-\60\<..W.cQ
w~~ ~ ~\'"i ~~ ~ ~~J~ ~ ~ (oOIt'\~
~c l~~J\oJ\. ~ ~-~
Applicant's Request:
tJ;
~\~'e. c&cj~ ~ o~~ s~e&JL Q;)~' MJ
,.3\'{1' ..\t tfVv...i>- ~ 1~~ 6'- ~a~,5~.
Applicant's Signature: Date:
Note: Minnesota Statutes 1988, Section 609.41, "Whoever, in making any statement, oral or written, which is required or authorized by law to be made
as a basis of imposing, reducing, or abating any tax or assessment, intentionally makes any statement as to any material matter which the maker of the
statement knows is false may be sentenced, unless otherwise provided by law, to imprisonment for not more than one year or to payment of a fine of not
more than $3,000.00, or both.
Note: Must include Cltyrrownship Resolution for reductions on assessments
Note: Must include Fire report for Local Option Disaster Credit
.
RESOLUTION 2006-89
ABATING SPECIAL ASSESSMENT FOR PARCEL NO. 33.030.20.14.0053
(L1 365)
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of
Stillwater, Minnesota, that the special assessment for LI 365, including any
penalties and interest, levied against Parcel No. 33.030.20.14.0053, is hereby
abated.
Adopted by the City Council this 18th day of April, 2006
Jay L. Kimble, Mayor
ATTEST:
. Diane F. Ward, City Clerk
.
.
CITY OF STILLWATER
MEMORANDUM
TO:
FROM:
Mayor and City Council r-'ntJ
Sharon Harrison, Finance Directo~
April 18, 2006
DATE:
SUBJECT:
Utility Bill Adjustments - Sewer Charges
Description Recommendation
1 Burst Pipe Reduce January 2006 to 29,000 gallons
For one quarter
2 Water Heater Leak Reduce October & January to 32,000 gallons
For two quarters
. 3 Leaky Faucet Reduce January 2006 to 29,000 gallons
For one quarter
.
LIST OF BILLS
eHIBIT .. An TO RESOLUTION #2006-78
1 st Line/Leewes Ventures LLC
Ace Hardware
Aggregate Industries NCR, Inc
All Star Wireless
American Classis Homes
American Planning Association
Aspen Mills
AT&T
Board of Water Commissioner
Boyer Ford Trucks
Bruchu, Brian
Bryan Rock Products
Buberl, Larry
Carquest
Cartridge World
Chemsearch
Cities Digital Solutions
Clarey's Safety Equipment
Clark, Luann
Coca Cola
Croix River Builders
8ta One Technology
~ergency Automotive Tech
Force America
Frank Madden & Associates
GFOA
Gopher State One Call
Grainger
H & L Mesabi
Heritage Printing
HLB Tautges Redpath, L TD
Hudworth Homes
Infratech, Inc.
Insight Public Sector
International Code Council
Jansen's Cleaning Service
Johnny's TV
Johnson, Ron
Kath companies
Larson Allen
Law Enforcement Tech Group
League of Minnesota Cities
League of MN Cities
Anner Electric Co.
~ynn Peavey Company
Concession Supplies
Equipment Repair Supplies
Concrete Sand
Radio, Antenna, Cable & Service Fee
Grading Escrow Refund
Planning Advisory Service
Uniforms
Telephone
March Water Access Charges
Equipment Repair Supplies
Reimburse for Mileage for Training
Class 2 Gravel
Animal Impound Fees
Equipment Repair Supplies
Office Supplies
Chemicals & Minor equipment
Professional Services
Extinguisher Inspections
Cleaning at Public Works
Soda for Concessions
Grading Escrow Refund
Office Supplies
Automotive Equipment for dodge Charger
Equipment Repair Supplies
Professional Services
Membership Dues
March Billable Tickets
Motor
Equipment Repair Supplies
Envelopes
Professional Services
Grading Escrow Refund
Equipment Repair Charges
Computer Equipment
Membership Dues
Maintenance Agreement
Equipment Repair Supplies
General Supplies
Oil
Professional Services
C/O Machinery & Equipment
Loss Control Workshop
1st Installment Municipality, Premium OML 3912
Equipment Repair Charges
Equipment Repair Charges
307.82
428.97
62.88
627.87
4,500.00
695.00
559.26
287.98
6,534.00
79.20
93.55
326.84
60.00
280.07
274.74
5,002.17
3,363.55
139.50
140.00
944.10
1,500.00
840.32
3,808.20
658.30
21.00
140.00
156.60
136.98
37.62
86.21
4,600.00
1,500.00
399.38
500.55
35.00
165.00
53.25
21.25
2,228.89
4,750.00
2,066.81
60.00
97,404.50
676.60
66.25
EXHIBIT" A" TO RESOLUTION #2006-78
Mac Queen Equipment Inc.
Magnuson Law Firm
Maritronics, Ltd.
MECA
Menards
Met Council
Metrocall, Inc.
Metropolitan Council
MN County Attorneys Assoc
MN Department of Public Safety
MN/SCIA
MN State Treasurer
Napa
Newman Traffic Signs
Office Depot
Office Max
OnSite Sanitation
Orrin Thompson Homes
Parts Associates
Press Publications
Quill
Reed Business Information
Riverland Community College
RiverTown Newspaper Group
Roeller, Jennifer
Sentry Systems
South Central College
Springbrook Software
Stender, Jeff
Stillwater Ford Lincoln Merc
Stillwater Gazette
Stillwater Gazette Classifieds
Stillwater Towing
Streicher's
Sysco
T Mobile
Trans Union
Unique Paving Materials
United Rentals
Ventek
Viking Industrial Center
Washington County Recorder
Page 2
Equipment Repair Supplies
Professional Services Through April 7, 2006
Equipment Repair
Seminar/Conference Fees
General Supplies
Wastewater Service for April 2006
Cell Phone
March SAC Report
General Supplies
Title for Forfeiture
Membership Dues
2006 1 st Quarter State Surcharge
Equipment Repair Supplies
Signs & Brackets
Office Supplies
Office Supplies
Weekly Rental Service
Grading Escrow Refund
General Supplies
Printing & Publishing
Office Supplies
Construction Bulletin Legal Ads
Conference
Publishing
Reimburse for Mileage & Parking for Training
Service Call
Training
Computer Programming
Reimburse for Training Expenses
Vehicle Maintenance
Publications
Classifieds
Towing
Uniforms
Concession Supplies
Cell Phone
General Supplies
Asphalt
General Supplies
Equipment Repair
Safety Equipment
Recording of Planning Cases
.
964.50
9,066.73
100.11
75.00
536.94
95,087.50
43.50
12,279.00
228.44
17.50
50.00
4,758.32
180.66
1,054.83
396.45
37.25
41.05
1,500.00
219.14
377.00
86.
62~
80.00
275.80
30.29
425.00
80.00
933.33
378.32
66.91
304.15
194.00
511.22
147.75
457.54
51.66
12.31
106.50
383.44
655.00
37.06
334.00
e
EXHIBIT n An TO RESOLUTION #2006-78
ttashington County Survey
Watson Co., The
Wells Fargo Bank Man
Wells Fargo Bank - Stillwater
Wrap - N - Ship
Yocum Oil
Zoller, Steve
.
.
Page 3
Updated AutoCad Files
Concession Supplies
Paying Agent Fees
Petty Cash for Parking Machines
Shipping Charges
Fuel
Reimburse for Hotel for School
106.50
311.87
375.00
1,581.00
104.65
1,835.58
227.50
.
. J\yater
216 N. 4th Street
Still1Vater~ lJlN 55082
TelepJrone: 651.430.8800 Fax: 651.430.8809
APPLICATION FOR SPECIAL EVENT
All items on application MUST be completed and received by the City 45 days prior to proposed
event
Incomplete applications will not be processed
Submittal Date:
oy c;{ vV
EmailAddress: hl7?ehoC/<;~o/ @ ~/, [0 e-<-^-
I
Hop-r ~l/!>&
Sed tt 2i1 k.v~e r-J
v,)r N. &1/ e ~L~ #- ~ f-~
Sf/ [( ~f~. State }'-\ ~
&;)('7iSr e~ c; Lr
Type of
Organization
Non-Profit
For-Profit
fL-
APPLICANT INFORMA T/ON
Organization
Contact Person
Address
Daytime Phone
Alternate Number
Zip t;; St/~
&)( ~rSl o;..b).--
City
EVENT INFORMA TION (Special Events involving the use of City Property may require Park Board or Parking
Commission Review. Events on Private Property may require Planning Commission review)
. Date(s) of Event
o -S- f "30tf'
Hours of Event 9' #111 .,.--, ~)1L
(Special Events conducted after 0:00 p.m., require
Council approval of a variance to the noise ordinance)
Purpose & Description of Egent
t-- /j-..... (
- ~ /~ '<C--)\
Proposed Location of Event (be
specific)
ffoi7< lit) vSC- II) ~ 'IV
,
Type of Event
119-v c !I ~
If Lowell Park is to be
used:
North Lowell Park or
South Lowell Park
(Circle which one or both)
Estimated number of people to
attend
(0 C/
Following Information must be supplied
(Put a check next to items pertaining to your event. If not applicable - Please put N/A in the space)
Selling Alcohol ~~ emp""'", Hquo, Heenses a", ONL Y available to non-proOt 0",aniza60ns - $25_00 po, day
Permit to Consume . ". (for the consumption of beer, wine, wine coolers, and hard liquor on public property (parks) - $35.00 fee)
. Site Map (required) (attach to application) . I Ai1
ImpacI on p.,klng ('eool'ed);2:0. f ?1J-I2..f:r Desai"e: 7 4z. hit-I' /(Jt::nr. if f+--,( It€- If .-> ar::-
(CONTINUE ON BACK)
Special Signage
L--"
Describe: !t~/ 'I rv cc- d
bA-r~fC'fJ 'd~ 5
Letter of Approval by Property Owner if on Private ~ ~. i A
Property (attach to application) /V Y-I-
.
j/ t.?SC
Tents or Membrane Structures ~ Size /0 r ~ Location?/d.f ~ " ,"Exiting Points
Cooking Operations #-' Propane Deep fat frying Other
Water Activities (River/Lakes) IV Ii/River Lake Name:
T"" Fire
Department
Standby
Police Officer Needed
tYt id. EMT Standby
IjJJ Describe
i~ tf .
I f5/ What S....ts: Eve at -i- c t..A" k''ft;
- (Required if alcohol is being served on public property and att ndance is over 75
Jt.1/L people or at the-discretion of the Police Chief) - Contact Stillwater Police (651-
{! Vi!- 4351-4900) to arrange for officer
tJ/fi!- (Applicant to pay for restrooms - Contact Public Works 275-4100)
Ambulance
Standby
EMS Needs
Open Flame or Burning
Operations
Fireworks
Street Closure
Restrooms (Portable)
tertainment \ tilL
t;on/M".~ ~41
Applicant Signature
Type of Music
tv' t;~ S: /,Q E/-f' t '--
(l/J-jJ,f t 2;--
Community Developm~nt D Comments:
City Administrator D
City Clerk D
Fire Chief D
Police Chief D
Public Works Director D
Public Works Superintendent D
Parks Board Approval Required D
Planning Comm. Appr. Required D
City Council Approval Required D
~V7:#-
~_ d~
FEES (if applicable)
Permit to Consume:
Temporary Liquor License
$25.00 per day
Event Fee
Deposit $250.00
Other Fees:
.
TOTAL FEES
Map<Juest: Maps: prInt
.
-
~
.......
........
~-
Hope House-St Croix Valley: 651-351-
0907
451 Everett St N
Stillwater MN
55082 US
Notes:
.
Page 1 01 1
.
All riohts reserved. Use Subiect to License/CoDvrioht
This map is informational only. No representation is made or warranty givellls to its content. User assumes all
risk of use. MapQuest and its suppliersassume no responsibility for any loss or delay resulting from such use.
\.
-...
,
\
\,."
--.
.~ ,,,
\~
---
"
. HOPE HOUSE
of ~t. Croix Valley
451 No. Everett Si.
Stillwater. MN 55082
(651)351-0907
. FAX (651) 351-9510
Webslte:
hopehousestlllwaterorg
.
/
April 5, 2006
City of Stillwater
. Mayor and Council
216 North 4th. Street
Stillwater, MN' 55082
Dear Mayor and Council,
Hope House of St. Croix Valley, located. at 451 North Everett Street in
$tillwater, would like to request the closing of North Everett Street at
West Linden Street to West Cherry Street, including West CheTry
Street to the dead end, on May 13, 2005. We are making-this request
to enable us to conduct our 11th annual fundraising auction. We would"
like to have the street closed by 7:00am. Our business will be finished by
mid-afternoon and we agree t6 reopen the street at or b~fore. 4:00pm.
/ In the event this request is granted we will need to have information _
re ~. e . ingg, leasing or sub':contracting of barricades for the
reet closing. \ - '.
,
On behalf of Hope Ho~e I would like to thank you for your consideration
this matter. t;>leas~' contact me at 351-0496 with,any questions.
.
,
J
/
'-
Scott Zah n
Executive Director
. I
\ .
"
.
\.,
-. ' '. .
, '" " Hope House of St. CroiX V alley prOVides a non: Judgmental home and compassionate care
respects the dignity of people living with HIVI,AJDS7
,
11 th Annual
Benefit -;.~
UC Ion
Saturday, May 13, 2006
.
Rain or Shine under Tents at Hope House
451 N. Everett Street, Stillwater, MN
Sale starts 10:00 am
Preview 9:30 am
Lunch Served
.
Antiques: CoiJectllo'e flgunnes Arts: Framed pnnts by
\
Tm c.eS5, Framed /\rtwork, Chelsea Rose. and Kelly
Frame: {" Fne t\rt: r\rt Giass from Casanova Glass
Srvdio, Pnnts by Joe: Boyl'; Bed & Breakfast
Stays: I\sa P al"ker House. Auma Staples in~ The
Elephant Walk. cady Goodwood, ~aure! Street Inn,
R,ve:rtown Inn, Water Street inn, William Sauntry ManSion
Merchandise: Arrnsh Rag Rugs. !\rt Doy!e's
Sp.:Jkes f... Ped.J!s, B~rd Feeders, County ~.1arkct,
Restaurant Certificates: l\capuco
Mexican Restaurant. i\pplebees, Bayport Cookery.
Clyde's. Dock Cafe, Freight clouse. La Belie Vie. _aLe
Elmo Inn, Lowe:: I'ln. Mad Capper, Mama Mana's, Iv1N
Zephyr. Phil's Tara Hideaway, Savories Bistro
Services: Hudson Golf Club. ..)"st For Me Spa.
Market Piace Car Wash. P J Asch Otter'itters.lv1o'lde
\,..." Sabn. River V a;~ey /\thletic Club, Stin~'v'ater Ba~:oo;lc;,
Express Photo, Ya!lmark, Minneapolis Gift Mart ,-"'" . Sttiiwater '( acht Cub. St, CroiX Acadamey for the ,A.rts,
YlcudlrkJ Candies. Cards. Ch,:dren's Ciothing, Coffee , " St. CroiX Cleanel"s, T atts by Zapp.St:ilwater F,t'1ess.
klugs. F:gul":nes. ~:,Itchen Supp'les. Porcelain Dishes.
Toys and !\rt Supplies: St Cmix Collectibles. S1. CroI;: Over One Dozen Hand-made Quilts.
Drug. S1. Cro:x Peda' Skate:.
DIRECTIONS: "rme -:-WlnCltles - take f"wy 36 east to G!"eely Street fa' 2) miles to \l-;;-tle Sf.,
South on Myrtle fo'- 3 I7l0ds, no~th on Everett to Auction Site. "allow signs.
=rorn downtown Stillwater - north on Ivlalll street. west on Myrtle
for 8 Dlocks, north on Everett to iluctlOll Site. Follow auction signs.
MANAGERS - Scott 651<351-0496. Bnan 651-430-9703
TERMS: Casl1, Check (With proper LD,) Visa or MasterCard
.
larg:e
Ba1(e Safe '&
Hefremmenfs .
Call for an up-to-date list."
AUCTIONEER: Garry Smith
=,~
Special thanks to: Elephant Walk B & B, Bread Art and James V. Smith Gallery
and First State Bank and Trust-Bayport and Bayport Community Action League.
W!t.e~l1S listed are represem..3tive. but. SOI-rle IYlay no: ac:.uaUy appear a~ ;A,UC::IOn.
.Message
Page 1 of 1
Diane Ward
. From: Jennifer Severson [director@ilovestillwater.com]
Sent: Thursday, April 06, 2006 2:10 PM
To: Diane Ward
Subject: Fall Art Fair
Diane -
We've decided to stay in North Lowell Park for the Fall Art Fair.
If you have questions, let me know.
Thanks - have a great day,
Jenn
Jennifer Severson
Executive Director
director@ilovestillwater.com
Greater Stillwater Chamber of Commerce
Bayport - Lake Elmo - Oak Park Heights - Stillwater
www.ilovestillwater.com
106 South Main Street - P.O. Box 516
Stillwater. Minnesota 55082
Phone: 651-439-4001 - Fax: 651-439-4035
.************************************************************
The mission of the Chamber is to serve, advocate and promote the interests of businesses while enriching the life of our
community.
*************************************************************
.
4/1112006
F ALL COLORS FINE ART AND JAZZ FESTIVAL
This Agreement between the City of Stillwater, Washington County, Minnesota ("Cit.
in conjunction with the Fall Colors Fine Art and Jazz Festival, part of a community wide
celebration of the City (the "Event"); and the Greater Stillwater Chamber of Commerce, a
Minnesota non-profit corporation (the "Chamber").
1. Celebration. The City has encouraged the Event as a community wide
celebration in order to foster and promote tourism and encourage commerce that will ultimately
increase property values and the quality of life within the City.
2. Event/Alcohol: No alcohol will be served during this event and no Other Alcohol
or Coolers are allowed. The Chamber is responsible to see that no other liquor is brought into
the park.
3. Insurance The Chamber must provide to the City satisfactory proof that it has
obtained liability insurance that names the Chamber and the City as an additional insured, as
loss payees, in an amount of at least three hundred thousand and no/100 dollars
($300,000.00) per person and one million and no/100 dollars ($1,000,000.00) per occurrence,
for loss sustained by either acts or occurrences that arise from or grow out of the celebration.
4, S~ns. The Chamber will post signs, the number and content of which must be
approved by the City Police Chief, describing the regulations prohibiting liquor as well as the
prohibition against participants bringing their own liquor into the park.
5. Noise Control. The Chamber is responsible to control the noise emanating fro.
the Area at a level that will not interfere with the peace and repose of the residential area on
the bluffs on the north, west and south edges of the downtown.
6. Hours of Operation. Operations are limited to 10:00 a.m. to 5:00 p.m. Saturday,
October 7,2006 and 10:00 a.m. - 5:00 p.m. Sunday, October 8, 2006. (Setup Friday, October
6, 2006)
7. Police Power. The City reserves the right to order a shut down of the Area in the
event the Chief of Police determines, in his sole discretion, that the public safety is threatened
or any condition of this Agreement is violated.
8. Exclusive Use of Lowell Park. fn return for the exclusive use of the North End Qf
Lowell Park and the right to sublease spaces within the park(s), the undersigned hereby
agrees to the following. stipulations:
· Damage deposit of $250.00 and a users fee of $500.00 to be paid at the signing of this
contract (deposit of -$250.-00 to -be refunded .in whole .orin -part, depending..on -amount .of
damage, if any, as determined by the Public Works Superintendent). The lessee shall be
responsible for any damage that is not c9.v~red by the depos.il
· Lessee shall furnish dumpsters or roll-off boxes in sufficient quantity to contain the
-d~~'~~~~~~o~t:ci~~"3~~~~~~:.r~c~~~fne;i~(:~~i~~h~~1 p~~~" :~~ha:~:p~:~I~~icked ...
NOTE: In the case of Lowell Park the existing restroom facility shall be closed and the
City shall furnish at least four additional restrooms (3 regular and 1 handicap
.
.
accessible) at City expense and the four additional restrooms by the lessee will be at
their expense.
Restrooms will be pumped prior to 10:00 a.m. Sunday with the cost to be borne by the
Greater Stillwater Area Chamber of Commence and the City in equal share.
· Lessee shall confer with the Chief of Police as to the advisability of closing the Levee Road
(Lowell Park) and shall hire any security personnel the Police Chief requires.
9.
facilities.
Lessee shall furnish portable restrooms (at least four) to augment the existing
10. Hold Harmless and Indemnifv. The Chamber agrees to hold the City harmless
and to indemnify and defend the City with regard to any claims, causes of action or demands
that might be brought against the City arising out of the activities in the Area including the
dispensing of Liquor pursuant to this Agreement.
11. Event shall be as described in the attached Special Event Application, which may
have comments, shall become a part of this contract.
i\r\ IN, WITNESS WHEREOF, the parties have set their hands this
J 1 \()!\Ch ,2006.
30-#- day of
SARAH LENORE"""
Notary"
Mi,.,..
QlnlrnissilII 3t _
By_
before me this
,2006.
CITY OF STILLWATER
Jay L. Kimble, Its Mayor
Attest:
Diane F. Ward, Its Clerk
Subscribed and sworn to before me this
day of , 2006.
. Notary Public
P~u[e 2 of2
JlPPLICJlTION FOR SPECIJlL EVENT .
All items on application MUST be completed and received by the City 45 days prior to proposed
event
Incomplete applications will not be processed
~ J:;;... Cf / ;)[)O/v
Email Address: eLl r e (frJ( @ J' / () Ve:sh '/1 t:xJ.:ky. C6YJI[
G rtoJ0y Sh 'f/ /JJ{;lkf Ch:1mber Orc&'Wll~A~ype of
J. , ()./ . ('"'J") I , J") Organization
,,-_0JnltQL ~r&n
JOw s, fYl~ (St.
Sti IlliXl+tr State (f)N Zip CCfSD6 d-
l.PSI-4?/IAjOM Alternate Number WS!-;(3'iS -1..07;).7
Submittal Date:
APPUCANT INFORMATION
Organization
Contact Person
Address
City
Daytime Phone
216 N. 4th Street
StWwater, MN 55082
Teleplume: 65143o.BBOO Fax: 65143o.BB09
Non-Profit
For-Profit
)(]
EVENT INFORM A TlON (Special Events involving the use of City Property may require Park Board or Parking
Commission Review. Events on Private Property may require Planning Commission review)
Date(s) of Event SiJb-jwJ, Od-. (J-S Hours of Event iOarn - 5prY)
(j ) (Special Events conducted after 10:00 p.m., require
l ~~; Sifu.p Council approval of a variance to the noise ord~'nance) .
0. tn'dC1lJ- blocL ~(t(V"\~Jot--;-- ~
Purpose ~scription of Event fl." !. J' rGr-L', 17 I ~cl11CRQ. bo its
fu.J1 C6l {J'{s ~ !J!.:L .L-c_COO 1Sd2.1 J I!tJ.JIJ
:'::S~d Location of Event (be t JfWdLP~ - N'o ~
If Lowell Park is to be
used;
~owell pa!!Yor
South Lowell Park
(Circle which one or both )
Type of Event -.8r+fuf1t
Estimated number of people to
attend
Following Information must be supplied
(Put a check next to items pertaining to your evenllf not applicable - Please put NIA inthe space)
Selling Alcohol fJ/ A Temporary Uquor Licenses are ONLY available to non-profit organizations - $25.00 per day
Permit to Consume N / it (for the consumptfon of beer, wine, wine coolers, and hard liquor on public property (parks) - $35.00 fee)
Site Map (required)
Impact on Parking (required)
(attach to application)
V- Describe: Wod: oYo _ ~hf: "fw
tm,J, lH'mClr':';.... :UE ON 8A~1Q -- -' I)
.
Letter of Approval by Property Owner if on Private
eProperty (attach to application)
\ )QflclOfS
Tents or Membrane Structures ~ \.., Vff ~ize ~
Cooking Operations ~ .) Propane
Water Activities (River/Lakes) NI Pr River Lake Name:
Special Signage
EMS Needs
Open Flame or Burning
Operations
Fireworks
Street Closure
Police Officer Needed
Restrooms (Portable)
Live Entertainment
Community Development
City Administrator
City Clerk
Fire Chief
Police Chief
Public Works Director
Public Works Superintendent
Parks Board Approval Required
Planning Comm. Appr. Required
City Council Approval Required
e
L
Des<:ribe: 3~ I'~ pDcwls cit.fip,ciJ ~
, UISLiuY5 -+0 ~~ rYla-Vl ~
N/ It U
Location
Deep fat frying
Exiting Points
Other
Ambulance
Standby
Fire
Department
Standby
N I AEMT Standby
t:!.lB
tiJ.E.
~ What Streets: . DSI O~ 11 vee. R.o~
(Required if alcohol is being served on public prope and attendance is over 75
i.. I / f\ people or at the discretion of the Police Chief) - Contact Stillwater Police (651-
''1il4351-49oo) to arrange for officer
~ (Applicant to pay for restrooms - Contact Public Works 275-4100) ( 1 )
V _. T~peOfMUSiC \la3J. :&rd~ "
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Describe
.eFFICEUSEONLY,
D Comments:
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D
D
D
D
D
D
D
FEES (if applicable)
f\f f Pr-
.
f'lIA
tl500.o0
it ;t. SO .1)0
Pennit to Consume:
Temporary Liquor License
$25.00 per day
Event Fee
Deposit
Other Fees:
$250.00
TOTAL FEES
JE R
ierce.
5t. Croix River
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ulberry
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.
RESOLUTION 2006-79
APPROVAL OF FALL COLORS FINE ART AND JAZZ FESTIVAL CONTRACT
BE IT RESOLVED by the City Council of Stillwater, MN that the Fall Colors Fine
Art and Jazz Festival Contract for 2006, as on file with the City Clerk, is hereby
approved and authorizes the Mayor and City Clerk to sign said agreement.
Adopted by the Stillwater City Council this 18th day of April, 2006.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
.
~ B. Je ALAN COMPANY
. ~ IMP!!~~~~'!!S~LER
Distributor of Phantom" and Wolf Pack" Brand Fireworks
555 Martin Luther King, Jr. Boulevard
Youngstown, Ohio 44502-1102
Phone: 888-449-0001 . Fax: 330-743-2205
www.fireworks.com . www.bjalan.com
April 4, 2006
Office of the City Clerk
216 N. 4th Street
Stillwater, MN 55084
Re: Permit Fee for Retail Sales of Fireworks
Cub Foods #30254-1801 Market Dr., Stillwater, MN 55082
Dear Diane Ward,
This letter is in request for a fireworks permit to sell in the City of Stillwater. All State and local
laws, ordinances and regulations will be followed, including Minnesota Statute 624.20 - 624.25.
Weare submitting the following required items for your city permit:
.
Permit Application
Check in the amount of $100
Floor Plan
Insurance
Please submit the permit to the referenced store location. We also need a copy sent to us for our
records. If you have any questions, please feel free to contact me at 1-800-777-1691, Ext. 512
or fax copy of permit to 330-743-2205, please make sure city and state is on fax.
Thank you in advance for your help.
c~
ZFord
Chain Store Di ision
.
illwater
Receipt Number
Check No.
Amount Paid:
Fee: $100.00
THE ...TH'LACE OF .""ESOTa
.
APPLICA T/ON FOR SALE OF FIREWORKS
APPLICATION MUST BE SUBMITTED 45 DAYS PRIOR TO STARTING DATE OF SALE
REQUIRES CITY COUNCIL APPROVAL
Name of Applicant c:. V\:, \=' '~od .;...+J- ~ D ~ 5- Y
Home Address \. ~c \ ''\\0,.. .-~-{\- 1)1'-
~:>\- \ l\ I.d <,vi- -e ./ (V1 ~. "'5 ")- u ~ do.
/
Name of Business C -.) b r- C'".l s....i-l 3 0;:,) J-~
Business Address f 'gD/ ml..\ 1'('-1:"+ .--p,r) '7~+t 11\.DQ.t-,~./ J {\\ ~
Corporate Address (if different than business address)
Telephone (Business): lp S- \ - '-\ ~ D .~ :::y~ ,- ()
Home Phone
Beginning Date of Sale: (1\~ I ) ;) On v End Date of Sale: :L. l'f 5) 0 to Hours of Operation:~
Location of Display ~-~-..e. '{.\ 1\ c(.c "'-- ~ C \ 1'\ S, ~ '" c-~c; \.... <; -J
REQUIRED ATTACHMENTS: The following attachments must be included with this application:
1. Permit Fee - $100.00
2. Proof of bond or certificate of insurance in an amount of not less than $1,000,000.00 showing the
City of Stillwater as an additional insured.
3. A diagram of the grounds or facilities (for indoor sales drawn to sca or w' ,
dimensions included.
.
Make Check or Money Order payable to the CITY OF STILLWATER and return to the OFFICE OF THE
CITY CLERK, 216 N. 4TH ST, STILLWATER, MN 55084
The sale of the listed fireworks at the location shown on this application is hereby approved,
subject to the following conditions if any:
Signature of Fire Chief: Date:
The sale of the listed fireworks on the date and at the location shown on this application is hereby approved SUb'tc
the following conditions if any:
Signature of Police Chief:
Date:
The sale of the listed fireworks at the location shown on this application is hereby approved,
subject to the following conditions if any:
.
Signature of City Clerk:
Approval Date of Stillwater City Council:
Date:
Permit No.:
.
.
ACORDT/.
CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DDIYYYY)
4/3/2006
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND. EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
PRODUCER Phone; 440-248-4711 Fax; 440-248-5406
Britton-Gallagher and Associates, Inc.
6240 SOM Center Rd.
Cleveland OH 44139
INSURED
B.J.ALAN COMPANY
BIG BEAR FIREWORKS, INC. PHANTOM FIREWORKS
555 MARTIN LUTHER KING JR. BLVD
YOUNGSTOWN OH 44502
INSURERS AFFORDING COVERAGE
INSURER A: Lexington Insurance CO
INSURERB: Arch Specialty Ins Company
INSURERC: Axis Specialty Ins Company
NAIC#
INSURER D:
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.
NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL
THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ~~~~ P~H~~~~~~R;t!~~ Pgi'f:,~~~t~!gN
LTR POLICY NUMBER LIMITS
A ~NERAL LIABILITY 7410423 10/30/2005 10/30/2006 EACH OCCURRENCE $1,000,000
~~~~~~~9t.~J;~nce\ -- $50,000
~pMERCIAL GENERAL LIABILITY
f-- CLAIMS MADE ~ OCCUR MED EXP (Anyone person) $
I--- PERSONAL & ADV INJURY $1,000,000
I--- GENERAL AGGREGATE $2,000,000
n'L AGGRnE LIMIT APfx'l PER: PRODUCTS - COMP/OP AGG $2,000,000
POLICY p,rf?-i X LOC
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
I--- $
ANY AUTO (Ea accidenl)
I---
ALL OWNED AUTOS BODILY INJURY
r-- $
SCHEDULED AUTOS (Per person)
f--
I--- HIRED AUTOS BODILY INJURY
$
NON-OWNED AUTOS (Per accident)
I---
PROPERTY DAMAGE $
(Per accident)
GARAGE LIABILITY AUTO ONLY- EA ACCIDENT $
==l ANY AUTO OTHER THAN EA ACC $
AUTO ONLY: AGG $
B fJESS/UMBRELLA LIABILITY ULPOO02485 10/30/2005 10/30/2006 EACH OCCURRENCE $4,000,000
X OCCUR D CLAIMS MADE AGGREGATE $4,000,000
$
~ DEDUCTIBLE $
X RETENTION $10,000 $
WORKERS COMPENSATION AND -I ~g~TATU- I 10J~-
TO Y MITS
EMPLOYERS' LIABILITY $
EL EACH ACCIDENT
ANY PROPRIETORIPARTNERlEXECUTIVE --- --
I OFFICER/MEMBER EXCLUDED? EL DISEASE - EA EMPLOYEE $
If yes, describe under EL DISEASE - POLICY LIMIT $
SPECIAL PROVISIONS below
C OTHER EAU704353 10/30/2005 10/30/2006 $5,000,000 EACH OCCURRENCE
EXCESS LIAB (OVER ARCH $5,000,000 AGGREGATE
SPECIALTY)
DESCRIPTION OF OPERATIONS / LOCATIONS /VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
PRODUCT LIABILITY EXTENDS ONLY TO PRODUCTS PURCHASED FROM B.J.ALAN COMPANY OR DIAMOND SPARKLER CO.
CUB FOODS #30254- 1801 MARKET DR., STILLWATER, MN 55082
ADDITIONAL INSURED: CITY OF STILLWATER, MN
Group Code; Youngstown, Ohio
Supervalu dba Cub Foods West
421 South 3rd Street
Stillwater MN 55082
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED
BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER
WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE
CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO S
SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON
THE INSURER, ITS AGENTS OR REPRESENTATIVES.
CERTIFICATE HOLDER
AUTHORIZED REPRESENTATIVE
~J2~~
ACORD 25 (2001/08)
@ACORDCORPORATION1988
P4/03/06 MO~ 09:21 FAX 612 439 4082
.
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STAFF REQUEST ITEM
I Department: Parks
I Date: April 10, 2006
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Request to have eleven (11) new heavy duty trash receptacles made for Lowell
Park.
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this
request and the proposed source of the funds needed to fund the request)
Total cost of $8,800
This item was not budgeted for in 2006 however money has been carried over for
the Lowell Park Improvements since 2001. These receptacles will stay in the park even
after the park has been reconstructed.
ADDITIONAL INFORMATION:
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL
MATERIAL PACKET.
ISUbmittedbY:~~ & _
I Date: ,9-/ cT-- cr G
.
.
.
Stillwater F ublic Librar!J
651.275.4338
www.stillwaterlibrar,y.org
Release of 2006 Capital Funds, part 2
At its regular March meeting, the Board of Trustees passed a motion requesting the
release of funds from our approved 2006 capital budget as follows:
Digital ID Equipment
2 Self Check Stations @ $4,300 each
$30,000
8,600
.
RESOLUTION 2006-80
APPROVAL OF CONTRACT WITH BONESTROO, ROSENE, ANDERLlK &
ASSOC.
BE IT RESOLVED by the City Council of Stillwater, MN that the contract for
NPDES Phase II MS4 Permit Services, City of Stillwater Surface water
Management Plan, Boutwell Road Engineering and Wetland Analysis/Design and
Munkelwitz property engineering, as on file with the City Clerk, is hereby
approved and authorizes the Mayor and City Clerk to sign said agreement.
Adopted by the Stillwater City Council this 18th day of April, 2006.
Jay L. Kimble, Mayor
ATTEST:
.
Diane F. Ward, City Clerk
.
l]j Bonestroo
-=- Rosene
~ Anderlik &
. \J. Associates
Engineers & Architects
2335 West Highway 36 · St. Paul, MN 55113
Office: 651-636-4600. Fax: 651-636-1311
www.bonestroo.com
.
April 5, 2006
Shawn Sanders, City Engineer
City of Stillwater
216 North 4th Street
Stillwater, MN 55082
Re: Contract for Projects: NPDES Phase II MS4 Permit Services
City of Stillwater Surface Water Management Plan
Boutwell Road Engineering and Wetland AnalysislDesign
MunkJewicz Property Engineering
Dear Shawn:
Thank you for requesting our services for the four projects listed above. This letter summarizes our
proposal of services to be provided in accordance with the Professional Services Agreement between the
City and Bonestroo, Rosene, Anderlik and Associates, Inc., dated June 12, 1999 ("Master Agreement").
Project Description/Basic Services
The City is seeking services for four projects during 2006-07. The four projects, including detailed Basic
Services and Cost Estimates for each are described in detail in the attached work plans, which are part of .
this Proposal.
NPDES Phase II Services will assist the City to complete a plan to meet the MPCA's requirements for the
NPDES Phase II Program. We will provide the following services for this project: work with City staff to
assess the City's current best management practices and ordinances for storm water management, identify
measurable goals that will meet the new NPDES requirements, identify new BMP's needed to address the
requirements, and complete the City's Stormwater Pollution Prevention Plan (SWPPP) and Permit
Application.
Surface Water Management Plan. The SWMP will review and update the water quality model for the
City, develop recommendations for the management and maintenance of the City's stormwater system.
prepare cost estimates for recommended operation and maintenance activities, complete a final SWMP
report, and include coordination of the analysis and report with local watershed organizations to secure
the necessary watershed approvals for the SWMP. The SWMP will also include a Wetland Inventory and
Management Plan, to start in Fall 2006 and be completed in 2007.
Boutwell Road. The City is completing the roadway design for Boutwell Road, and is requesting our
services for the following: 1) determination of wetland impacts due to the proposed road and trail
projects, identification of wetland mitigation needs, potential wetland banking areas, and completion of
plans and specifications for creation of the required wetland banking areas and 2) storm water analysis,
modeling and design for the proposed roadway. The plan set will need to be coordinated between
Bonestroo and City staff. The City may request additional services in the design or construction phases
of the project in the future, depending on the needs of City staff. The project will be funded with
Municipal State Aid funds, and be required to meet MSA standards. .
· St. Paul, St. Cloud, Rochester, MN · Milwaukee, WI · Chicago, IL
Affirmative Action/Equal Opportunity Employer and Employee Owned
.
.
.
Shawn Sanders
Stillwater, MN
April 5, 2006
Page 2
Munklewicz Property Park. Bonestroo staff completed the Concept Plans for the Munklewicz property in
2005, and the plans were approved by the Parks Commission and City Council. The Council has
budgeted $200,000 for the first phase of engineering for this park in 2006. The Munklewicz property
park design tasks will include completion of the plans and specifications for the first phase of park
development--including site grading, parking lots, trails, stonn water improvements, and plantings. The
first phase may include additional elements, depending on the availability of additional funding for the
project. The park project is in close proximity to the Boutwell Road project, and coordination of
engineering and construction between the two projects may result in cost savings and additional benefits
to the City.
City Responsibilities
The City will provide existing plans, data, and mapped infonnation for the projects. The City has
completed or will complete a topographic survey for the Boutwell and Munklewicz projects, and provide
additional survey infonnation as needed to complete the project plans. City staff will be actively involved
in reviewing drafts and providing comments for all projects, and in coordination with local watershed
districts and other agencies as needed.
Estimated Cost of Bonestroo Basic Services
Bonestroo's Basic Services will be provided on an hourly basis plus Reimbursable Expenses as estimated
and summarized below.
NPDES and Surface Water Management Plan
· NPDES Phase II MS4 Permit Services-Phase 1 $ 12,800
NPDES Phase II MS4 Permit Services-Phase 2 $ 6,400-12,800
(Cost for Phase 2 depends on outcome of Phase 1)
· City of Stillwater Surface Water Management Plan $ 79,000
· Optional: Wetland Inventory and Management Plan $ 10,000-20,000
(Detailed cost estimate for Wetland Inventory and
Management Plan to be completed before task begins in Fall, 2006)
Boutwell Road and Munklewicz Property
We estimate that the cost for our services for these projects will fall within the ranges below, given our
discussions with project staff. If authorized to provide these services, we will provide a detailed cost
estimate when the scope of the projects and services is more clearly defined.
Estimated cost for Boutwell Road:
Wetland delineation, mitigation, and banking tasks:
Stonnwater modeling, design, plans and related tasks:
$ 25,000-30,000
$ 32,000-45,000
$ 57,000-75,000
Estimated cost for first phase of Munklewicz property park implementation services:
$ 23,000-29,000
· St. Paul, St. Cloud, Rochester, MN · Milwaukee, WI · Chicago, IL
AffirmatIve ActIon/Equal OpportunIty Employer and Employee Owned
.
Munklewicz Property Park Bonestroo staff completed the Concept Plans for the Munklewicz
property in 2005, and the plans were approved by the Parks Commission and City Council. The
Council has budgeted $200,000 for the first phase of this park project in 2006. The Munklewicz
property park design tasks will include completion of the plans and specifications for the first
phase of park development --including site grading, parking lots, trails, storm water.
improvements, and plantings. The first phase may include additional elements, depending on the
availability of additional funding for the project. The park project is in close proximity to the
Boutwell Road project, and coordination of engineering and construction between the two
projects may result in cost savings and additional benefits to the City.
Owner Responsibilities
The City will provide existing plans, data, and mapped information for the projects. The City has
completed or will complete a topographic survey for the Boutwell and Munklewicz projects, and
provide additional survey information as needed to complete the project plans. City staff will be
actively involved in reviewing drafts and providing comments for all projects, and in coordination
with local watershed districts and other agencies as needed.
Estimated Cost of BRAA Services
.
NPDES and Suiface Water Management Plan
· NPDES Phase II MS4 Permit Services-Phase I $ 12,800
NPDES Phase II MS4 Permit Services-Phase 2 $ 6,400-12,800
(Cost for Phase 2 depends on outcome of Phase I)
· City of Stillwater Surface Water Management Plan $ 79,000
· Optional: Wetland Inventory and Management Plan $ 10,000-20,000
(Detailed cost estimate for Wetland Inventory and
Management Plan to be completed before task begins in Fall, 2006)
Boutwell Road and Munklewicz Property
We estimate that the cost for our services for these projects will fall within the ranges below,
given our discussions with project staff. If authorized to provide these services, we will provide a
detailed cost estimate when the scope of the projects and services is more clearly defined.
Estimated cost for Boutwell Road:
Wetland delineation, mitigation, and banking tasks:
Stormwater modeling, design, plans and related tasks:
$ 25,000-30,000
$ 32.000-45.000
$ 57,000-75,000
Estimated cost for first phase of Munklewicz property park implementation services:
$ 23,000-29,000
.
Shawn Sanders
Stillwater, MN
April 5. 2006
Page 3
.
Supplemental Services-services authorized by the City which are not included in Basic Services-will
be paid for by the City on an hourly basis in accordance with the 2006 Billing Rate Schedule, plus
Reimbursable Expenses. These services may include but are not limited to additional meetings, design
and graphic services.
Project Schedule
We will begin work when authorized by the City to complete the Basic and Supplemental Services for the
projects. The NPDES work will be completed in 2006, to meet MPCA deadlines for the City's pennit.
The Surface Water Management Plan and Wetland Inventory will be completed during 2006-2007. We
will endeavor to complete the plans and specifications for Boutwell Road and the Munkelwicz property to
allow project bidding and construction during summer and fall, 2006.
Thank you for requesting our services for this project. It is a pleasure to work with you, your staff, and
the City to implement these projects and the concept plans that we have developed together. Please call
me at (651) 604-4758, or Mark Hanson at (651) 604-4838, if you have questions regarding this proposal.
If not, please return a signed copy of this letter as our notice to proceed.
Sincerely,
Bonestroo Rosene Anderlik & Associates, Inc.
· ~ A-~
Sherri A. Buss, RLA
Project Manager
Mark A Hanson, P.E.
Vice President
CITY OF STILLWATER
Larry Hansen, City Administrator
Jay Kimble, Mayor
Date
Date
.
· St. Paul, St. Cloud, Rochester, MN · Milwaukee, WI · Chicago, IL
AffirmatIve ActIon/Equal OpportunIty Employer and Employee Owned
City of Stillwater
Surface Water Management Plan
Scope of Work and Budget
.
Scope of Work
Task 1:
Project Initiation
Objective: To gain full familiarity with Stillwater's surface water system, a thorough
understanding of the City's study goals and expectations, to establish study criteria, and to
determine a schedule of progress meetings with staff and agencies and neighborhood meetings.
Description: Our project team will prepare for and hold a kickoff meeting with qty staff to
refine the study goals and finalize a work plan for the project. The emphasis of this meeting will
be to build on the combined knowledge of City Staff and our project team members.
We will also develop a schedule of future meetings for the project.
Deliverables: An agenda for the meeting will be prepared. Notes of the meeting will be taken
and copies provided to participants. A revised schedule will be prepared and distributed, as
appropriate.
City Staff Involvement: Provide a meeting space, invite all appropriate staff, and participate in
the meeting with goals, expectations, ideas, and input.
.
Task 2:
Collect and Review Background Data
Objective: To collect and review the information necessary to complete the study.
Description: As part of the kickoff meeting, we will obtain data on the existing surface water
system, including previous studies and modeling, potential redevelopment and new development
areas, existing problems, and other information needed for the study. We will follow this up with
data collection from City records as well as other appropriate sources.
We will contact other agencies to obtain information they have appropriate to the study. These
agencies could include:
. Watersheds
· Washington County
· Washington SWCD
· Metropolitan Council
· MnDNR
. MnDOT
· MPCA
. BWSR
. Corps of Engineers
.
.
.
.
Deliverables: A data request list will be prepared and submitted at or prior to the kickoff
meeting. These sources of data will be cited in the final report as they are used.
City Staff Involvement: Provide data and reports from City records, along with contact persons
at other organizations as needed for data collection.
Task 3:
Review and Update Water Quantity Model
Objective: To review and update the comprehensive hydrologiclhydraulic computer model for
the City to provide a tool for City management needs as well as meet watershed organization
requirements.
Description: As part of past stormwater management efforts, hydrologiclhydraulic modeling has
been prepared for the City. This modeling has been used to evaluate and help guide
improvements to the City's system. This project will involve updating the system model to
reflect significant changes to the system and additional study area. The Brown's Creek
Watershed District modeling will also be obtained and incorporated as appropriate into the City
modeling.
Deliverables: A comprehensive hydrologiclhydraulic model of the entire City, reviewed and
updated to reflect current system conditions and ultimate land use. All modeling inputs will be
provided in electronic files. Hard copies of input and output files will also be provided. A
revised stormwater system map with existing and proposed trunk storm sewers and pond
locations, subwatershed boundaries, and normal and peak water elevations for the design storm
for ponding areas incorporated into the storm sewer system. Technical appendices that catalogue
key information on the system for reference.
City Staff Involvement: Provide information on completed or anticipated system modifications
that would affect performance of the system and which should be incorporated into the
comprehensive model. Provide review of the results and any recommendations.
Task 4:
Review and Update Water Quality Model
Objective: To provide an updated analytical tool for use in quantifying pollutant loads to
various waterbodies. To provide guidance to the City on its water quality management efforts
for both major waterbodies and neighborhood ponds.
Description: Included in this task will be an effort to consolidate and update the existing water
quality modeling. This will include a review of the modeling to assure that the subwatershed
boundaries and land use for significant waterbodies are reasonably accurate, review - and if
necessary revise - key model inputs such as runoff coefficients and runoff total phosphorus
concentrations, ensure that the ponds are linked correctly, and incorporate any new detention
basins and other significant stormwater improvements into the model. In general, the approach
during this task of the project will be to produce a water quality analytical tool that is reasonably
accurate on a regional scale within the City, can produce "big picture" water and nutrient loading
numbers to characterize waterbodies, and can easily be refined for site-specific applications.
Deliverable: An updated water quality model for the City in electronic format.
.
City Staff Involvement: Be available to meet and provide feedback on draft findings and
recommendations. Help collect or provide direction to find information on past studies, reports,
management efforts, and surface water data. Consider collecting additional field data if essential
and cost-effective.
Task 5:
Prepare Overall Guidance for Stormwater System Management
Objective: To provide recommendations on operating, managing, and maintaining the City's
surface water system.
Description: We will develop recommendations for operating and maintaining the City's
surface water infrastructure, including storm sewers, catch basins and manholes, ponds, and open
channels. This will include a recommended schedule of maintenance activities.
As part of this process, we will also develop pond inventory checklists for structural integrity and
for water quality, for use in inspecting the City's stormwater ponds on a regular basis. The
checklists will include inlet and outlet information, including type, size, material, and
obstructions or siltation; water level and storage data, both design and recorded; evidence of
dumping; water clarity; and biological information such as evidence of algal blooms,
macrophytes (pond vegetation), amphibians, reptiles, birds, non-domestic mammals, and insects.
As an optional service, we could also spend 4 hours in the field, training City Staff in the use of
the checklists.
.
We will also provide recommendations on erosion control, street sweeping, and other
housekeeping BMPs. These will be directly applicable to the City's implementation of future
NPDES Phase II permit requirements. We will also provide guidance for implementing a public
education program.
As an optional service, we could also develop a draft Stormwater Ordinance for the City that is
consistent with the SWMP. This would be a draft ordinance for City Attorney review and
finalizing.
Deliverables: A chapter of the CSWMP report will address operation, management, and
maintenance of the City's surface water system. BMP recommendations for use in implementing
NPDES Phase II requirements will be included.
We will prepare Structural Integrity and Water Quality checklists for pond inspection and
inventory. Eight hours offield training (two people at four hours each) in the use of the
checklists will be provided.
City Staff Involvement: Provide information on current operation, management, and
maintenance practices in the City. Determine City Staff to attend the pond inspection field
training.
.
.
Task 6:
Prepare Cost Estimates and Implementation Plan
Objective: To develop cost estimates of recommended activities, along with a prioritized
implementation plan.
Description: For this work, we will develop itemized costs of proposed improvements to the
surface water system. We will also work with the City staff to estimate costs for operation,
management, and maintenance activities. These will be planning-level cost estimates, suitable for
budgeting and decision-making.
We will also work with the City Staff to determine priorities and available funding for the
various activities, along with a time frame as appropriate. Using this information, we will
develop a five-year implementation plan for surface water management in the City.
Deliverables: A chapter of the SWMP report will present itemized cost estimates for facility
improvements and 0 & M activities and a five-year implementation plan for surface water
management.
City Staff Involvement: Provide construction bid costs for recent projects in the City. Provide
budget information on ongoing 0 & M activities. Provide input on City priorities relative to
surface water management. Provide review and feedback on the cost estimates and
implementation plan.
.
Task 7:
Prepare Plan Report
Objective: To provide a useful SWMP report in an accessible (hard copy and electronic) format
the City will use and refer to on a regular basis.
Description: This task represents the culmination of the project. A SWMP serves a number of
purposes and is read and used by a variety of individuals. The information must be presented so
that a non-technical audience can easily understand it. At the same time, it must provide
sufficient detailed data so that the City staff can use the plan in their daily activities and easily
update the study as conditions change.
Our report will include graphics and figures to clarify items discussed in the report. The
information in the report will be organized for ease of access by various audiences. Clear,
concise Executive Summary and Recommendations sections will assist the City Staff, Council,
and others to review the document. Detailed technical information will be placed in appendices.
The report will be prepared in conformance with MN Statutes 103B and MN Rules 8410 along
with local watershed requirements.
The report and figures will be submitted both in hard copy and electronically, and will include:
.
· Executive Summary
· Background Information
· Regulatory Requirements - including water resource management-related agreements
· Policies and Guidelines for Surface Water Management
· Description of Technical Analysis and Results
· Surface Water System Management Recommendations
· System Maintenance .
· Public Education Program
· Cost Estimates and Implementation Plan
· Amendment Procedures
· Summary and Recommendations
· Technical Appendices - including detailed technical data on the surface water system and
itemized cost estimates
There will be considerable review and involvement of City Staff, Council, agencies, and the
general public. This review and public involvement process is described under Tasks 8 and 9. A
number of draft reports are proposed, to allow for sufficient review and input into the final
product.
Deliverables:
· First draft report for City Staff review - 5 copies
· Second draft report for City Council review - 20 copies
· Third draft report for watershed and Met Council review - 20 copies
· Final report for City adoption - 20 copies
The draft reports will be provided in hard copies. The final report will be provided both in hard
copies and electronically. In addition, we will convert the document to a pdf file for inclusion on
the City's website. e
City Staff Involvement: Provide review and feedback on the draft reports. Distribute the draft
reports to the appropriate Staff, Council, agencies and watershed organizations for timely review.
Collect review comments and provide to the project team (alternatively, and more efficiently,
these comments could be provided directly to the project team by the reviewers).
Task 8:
City Review Process
Objective: To involve City Staff and Council throughout the project process to help ensure the
products meet the City's needs and expectations.
Description: We propose the following review/progress meetings:
· One kickoff meeting with City Staff (see Task 1)
· Separate project introduction meeting with representatives of the watersheds and Met
Council (see Task 9)
· Two progress meetings and one review meeting (following submittal of the first draft
report) with City Staff
· One City Council meeting
The goal of these meetings will be to inform the various stakeholders about the project progress,
results to date, and issues and questions to resolve, and to obtain their input and information. The
meetings will be spaced over the course of the project. .
.
.
.
Our approach to this project will be to work closely with the City in a collaborative effort to
ensure the project stays on track and provides you with results and products that you can use.
The draft reports should contain no surprises, but should only confirm and formalize what we
have already discussed.
Overall, it is our goal that, by the time the final draft report is submitted to the watersheds and
Met Council for formal review, most or all outstanding issues will have been resolved, and the
review and approval process will be a mere formality.
Deliverables: We will prepare agendas for each meeting and lead the discussions as appropriate.
For the City and agency progress meetings, we will take notes and put these in follow-up memos
that will be distributed to all meeting participants.
For the City Council meeting, we will prepare a formal presentation of the project and handle
questions and comments.
City Staff Involvement: Provide the meeting space, invite the appropriate attendees, and
distribute agendas (prepared by us). Participate in the meetings and provide input and
information. Schedule and coordinate the presentations at the City Council meetings.
Task 9:
Regulatory Agency Process
Objective: To secure the necessary regulatory approvals for the City's updated plan at the end of
the process.
Description: The regulatory agencies will be involved sufficiently in developing the SWMP to
secure regulatory "buy-in" of the resulting product. We will involve the regulatory agencies early
in the process to help identify problem areas/issues that need to be addressed in the City's
updated plan. We also intend to solicit input from these agencies to help ensure the SWMP
complies with the standards each has for local plans within their jurisdiction.
We envision holding an introductory meeting with the key agency representatives themselves
early on to address scoping issues, define their expectations for the plan based on adopted
policies ofthe agencies, and develop the working relationship. We will then follow up with them
during the SWMP preparation process through phone calls or informal meetings.
Deliverables: We will deliver approvals ofthe plan from the Met Council and the watershed
organizations covering the City of Stillwater.
City Staff Involvement: Participation as City staff desires in the meeting(s) with the Met
Council and watershed organizations.
Task 10:
Optional Task: Wetland Inventory and Management Plan
Objective: To complete a wetland functions and values assessment, and management plan for
wetlands within the City.
Description: Agencies encourage cities to complete a wetland management plan and functions
and values assessment of wetlands as a part of the SWMP process. Much of this work has
already been started in the Annexation Area as part ofthe Stillwater ADAR. It could be
expanded to include the entire city. The work product would help the City to manage its wetland
resources for the long term.
Deliverables: A chapter ofthe SWMP that focuses on wetlands in the city, which would include .
a wetland inventory, maps identifYing wetlands based on functions and values, and policies and
recommendations related to wetland management.
City Staff Involvement: Assist in identification of wetland locations, and in development of the
policies and recommendations related to wetland management.
Budget
Following is the estimated project budget by task:
Task Burleet
Task 1 - Project Initiation $5,000
Task 2 - Collect and Review Background Data $5,000
Task 3 - Review and Update Water Quantity $16,000
Model
Task 4 - Review and Update Water Quality $16,000
Model
Task 5 - Provide Overall Guidance for $5,000
Stormwater System Management
Task 6 - Prepare Cost Estimates and $5,000
Implementation Plan
Task 7 - Prepare Plan Report $16,000
Task 8 - City Review Process $5,000
Task 9 - Regulatory Agency Process $5,000
Reimbursables $1,000
Total $79,000
Optional Task 10 $10,000-
20,000
.
.
.
lJj =:roo
-=- AnderIik &
1\11 Associates
Engineft's " AnNre<:U
NPDES Phase II MS4 Permit Services
Scope of Work for Stillwater, MN
2/27/2006
Steps 1- 6 from the LMC NPDES Phase II MS4 Guide Plan (see pages 3, 4, & 5)
Stage 1 - Cost = $12,800
A. First meeting with City staff
· self-assessment, with City staff participation
· review BMP lists and functions with City staff - full list & concise list
· Bonestroo keep meeting notes
B. Bonestroo write up self-assessment - memo format
C. City staff fills in Guide Plan BMP lists
· send to Bonestroo
.
D. Compile and process lists of existing BMPs
· City BMPs & BMPs from outside entities
· focus on education requirements & BMPs
· Bonestroo select & classify BMPs
· write-up by Bonestroo - list format, with comments
· review by City staff
E. Review ordinances for compliance with Permit requirement
· compiled by City staff & attorney
· Bonestroo review
· write-up by Bonestroo - memo format
· review by City staff & attorney
F. Begin to assemble first portion of the SWPPP
· assemble selected BMPs into SWPPP format
· prepare options for Measurable Goals for each BMP
o with options for implementation schedules
· write-up by Bonestroo -list format, with comments
· review by City staff
G. Second meeting
· review & discuss BMPs and Measurable Goals options
· select appropriate Measurable Goals for each BMP
· Bonestroo keep meeting notes
H. Complete assembly of first portion of the SWPPP
. draft format
. · review by City staff
..w=-
!-=
NPDES Phase" MS4 Permit Services
Scope of Work for Stillwater, MN
~
__.._......_....7)
page 1 of 5
Steps 7 - 8 from the LMC NPDES Phase II MS4 Guide Plan (see pages 3, 4, & 5)
Stage 2 - Cost Range = $6,400 to $12,800
.
A. Fill in the gaps
· memo from Bonestroo - identify gaps
· meet with City staff - Third meeting
· discuss & identify gaps
· where previously selected BMPs fall short of meeting Permit requirements
· identify possible new BMPs
. brainstorming
B. Compile & process possible new BMPs
· assemble possible BMPs into SWPPP format
· prepare options for Measurable Goals
· write-up by Bonestroo -list & memo formats
C. Fourth meeting
· review & discuss BMPs and Measurable goals options
· finalize selection of new BMPs
· select appropriate Measurable Goals for each BMP
· Bonestroo keep meeting notes
D. Finalize SWPPP & Permit application
· final write-up and Permit prep by Bonestroo
· final review by City staff
· final review by Council - presentation by Bonestroo
.
Additional Services - Cost = $2,000
· Staff workshop
· Council/Commission workshop
o information session at the front end
o final review & workshop at the back end
· Public information workshop and literature
.
.D=-
!!:
NPDES Phase II MS4 Permit Services
Scope of Work for Stillwater, MN
~
.__..v_..~~
page 2 of 5
Road Map to Compliance - Instructions to Use the LMC Guide Plan
. Step 1: Self-Assessment
· At the first workshop and using the materials prepared by AMEC, begin a self-
assessment process to understand the physical, cultural, and organizational
characteristics that will determine your city's approach to stormwater
management and the selection of the appropriate BMPs for your SWPPP.
Generate written comments on these characteristics that can be transferred to
BMP guidance sheets and used to guide your BMP selection process.
· Keep the following Permit requirement in your mind during this step: "In the
development of BMPs for your Storm Water Pollution Prevention Program, you
must consider the sources of pollutants, the potentially polluting activities being
conducted in the watershed, and the sensitivity of the receiving waters."
· Complete the self-assessment process when you return to your city after the
workshop. Involve other city staff and use the NPDES Phase II Program
Assessment Questionnaire provided in the appendix of the Self-Assessment
Materials. Record the results of this effort for use in succeeding steps.
Step 2: Develop a list of existing BMPs
.
· Using the materials for working with other City departments and the concise BMP
list, work with your department and other departments in your city to generate an
extensive list of BMPs, and specific techniques that comprise these BMPs, that
your city already has in place that can be used to meet the Permit requirements.
Categorize and list these BMPs according to Permit sections and MCMs.
· Using the preliminary lists of existing BMPs from outside entities and the
materials for working with outside entities, begin a list of existing BMPs from
outside entities that can be used to meet the Permit requirements. Categorize
and list these BMPs according to Permit sections and MCMs.
Step 3: Review existing ordinances
· Based on the information included in the Guide Plan section titled Ordinance
Requirements and working with your city attorney, review your city's existing
ordinances to determine whether they will meet the requirements of the Permit.
· Remember that the processes of revising and adopting ordinances to meet the
Permit requirements are BMPs that should be written into your SWPPP. You are
not required to have the new or revised ordinances in place by March 10, 2003.
Step 4: Begin to select appropriate BMPs
· Using the guidance materials for Selecting Appropriate BMPs, begin to determine
the appropriate mix of BMPs for your SWPPP.
· Enter the comments from the self-assessment process under each MCM.
· List the existing BMPs from Step 2 under each Permit requirement.
. · Compare the existing BMPs to your self-assessment comments.
n::::-
u;=
NPDES Phase II MS4 Permit Services
Scope of Work for Stillwater, MN
~,'1
page 3 of 5
· Compare the existing BMPs to the recommended Level 1 and Level 2 BMPs for
each requirement.
· Log where you feel that your existing BMPs are sufficient to meet the Permit
requirements and the Maximum Extent Practicable (MEP) standard.
· Review this material to determine where your city stands on each Permit
requirement
.
Step 5: Begin to assemble your SWPPP
· Review the sample description of the LMC Guide Plan process. Revise it
appropriately to match the process your city ~as gone through to determine the
appropriate BMPs for your SWPPP.
· Generate individual BMP pages for the existing BMPs that you identified in Step
4 and feel are appropriate for your SWPPP. Use the Template for BMP Pages
provided in the Guide Plan as the basis for this step. Gather as much information
as you can at this stage to fill in each item as needed. Be mindful of the Permit
requirements for each BMP. Organize these pages by Permit section and MCMs.
Use the titles and descriptions from the Full BMP List for this step, revising them
for your city as needed.
· Generate a Cost Summary from the per capita annual budget listings on your
BMP pages. Separate the costs for BMPs implemented by your city and BMPs
from outside entities. Total the per capita costs and compare them with the
USEPA estimated annual cost for Phase" of $10 per household per year. Adjust
your total per capita cost using the USEPA estimate of 2.62 people per
household. This exercise will provide a gauge to evaluate your stormwater .
program.
Step 6: Begin to determine appropriate Measurable Goals
· Using the Measurable Goals from the Full BMP List and the discussion and
recommendations from the guidance materials for Selecting Measurable Goals,
select appropriate Measurable Goals for the existing BMPs you have selected
and listed. Revise these materials as needed for your city.
· Enter the Measurable Goals into the BMP pages generated in Step 4.
· At the end of this step, most cities will have completed a substantial portion of
their SWPPP.
Step 7: Consider how to fill the remaining gaps
· In most cases, the existing BMPs will not completely satisfy the requirements of
the Permit and/or meet the MEP standard. Use the comments from the self-
assessment process to determine where your existing BMPs are or are not
sufficient.
· Determine the appropriate BMPs to fill in the gaps you identified in the previous
step. In this process, you may wish to use:
o BMP Lists
o guidance materials for Selecting Appropriate BMPs and Selecting
Measurable Goals
o Estimated Costs for BMPs .
o BMP Evaluation Matrices
llf ::::=-
!!.z:=
NPDES Phase" MS4 Permit Services
Scope of Work for Stillwater, MN
~
__~'."w..~_n"'1)
page 4 of 5
.
.
.
· Determine the appropriate Measurable Goals for your selected BMPs
· At this stage, you may wish to seek the assistance of a consultant who is
knowledgeable and experienced in working with the NPDES Phase " MS4
Permit.
Step 8: Finalize your Permit application - Application Form & swppp
· Complete the BMP pages for each of the additional BMPs you selected in Step 7.
Use the Template for BMP Pages provided in the Guide Plan as the basis for this
step. Gather all the required information to fill in each item as needed. Complete
all BMP pages from Step 5. Be mindful of the Permit requirements for each BMP.
Organize these pages by Permit section and MCMs. Use the titles and
descriptions from the Full BMP List for this step, revising them for your city as
needed.
· Prepare the summary of your SWPPP based on the completed material above.
· Fill out the Application Form
· Transmit the summary and the form to the MPCA.
JJ::::;-
u=
~...
._~'.__~_M..:r)
NPDES Phase" MS4 Permit Services
Scope of Work for Stillwater, MN
page 5 of5
~ Bonestroo
-=- Rosene
~ Anderlik &
1 \11 Associates
Engineers & Architects
2335 West Highway 36. St. Paul. MN 55113
Office: 651-636-4600 . Fax: 651-636-1311
www.bonestroo.com
.
March 2, 2006
Klayton Eckles, City Engineer
City of Stillwater
216 North 4th Street
Stillwater, MN 55082
Re: Boutwell Area Engineering Projects Cost Estimate
Dear Klayton:
Thank you for requesting that we provide a cost estimate for engineering services for the Boutwell Road
project and fIrst phase ofthe Munklewicz property park project. Based on discussions with City staff, we
understand that the City plans to construct these projects during 2006. Given the similar tasks, timeline,
and close proximity of these projects, the City may coordinate plans, bidding and construction ofthese
projects. They are therefore considered together in this cost estimate.
Project DescriptionlUnderstanding
We have worked with the City on planning and conceptual design studies for both the Boutwell Road
project and the Munklewicz property park project since the completion of the Stillwater ADAR, .
Feasibility Studies, and the McKusick Ravine project. We also completed the Boutwell South Area Plan
in September, 2002, and the master plan for the park on the Munklewicz property in 2005. Bonestroo
staff delineated some of the wetlands on the north side of Boutwell Road in 2005. Information, modeling
analysis, and design work :from each of these studies will be used to the extent possible in the next work
on these two projects to complete fInal plans, specifIcations, and construction.
Boutwell Road. The City is completing the roadway design for Boutwell Road, and is requesting our
services for the following: 1) determination of wetland impacts due to the proposed road and trail
projects, identifIcation of wetland mitigation needs, potential wetland banking areas, and completion of
plans and specifIcations for creation of the required wetland banking areas and 2) storm water analysis,
modeling and design for the proposed roadway. The plan set will need to be coordinated between BRAA
and City staff. The City may request additional services in the design or construction phases of the
project in the future, depending on the needs of City staff. The project will be funded with Municipal
State Aid funds, and be required to meet MSA standards.
Munklewicz Property. The Munklewicz property park design tasks will include completion of the plans
and specifIcations for the fIrst phase of park development--including site grading, parking lots, trails,
storm water improvements, and plantings. The fIrst phase may include additional elements, depending on
the available funding for the project.
Both projects will be constructed during summer to fall, 2006. We understand the City's need to begin
work on these projects soon, in order to complete design and construction to use the funding available
during 2006.
.
· St. Paul, St. Cloud, Rochester, MN · Milwaukee, WI · Chicago, IL
Affirmative Action/Equal Opportunity Employer and Employee Owned
.
.
.
Name of client
Name of project
April 5, 2006
Page 2
Estimated Cost of BRAA Services
We estimate that the cost for our services for these projects will fall within the ranges below, given our
discussions with project staff. If authorized to provide these services, we will provide a detailed cost
estimate when the scope of the projects and services is more clearly defined.
Estimated cost for Boutwell Road:
Wetland delineation, mitigation, and banking tasks:
Stormwater modeling, design, plans and related tasks:
$ 25,000-30,000
$ 32.000-45.000
$ 57,000-75,000
Estimated cost for first phase of Munklewicz property park implementation services:
$ 23,000-29,000
Project Schedule
We will begin work when authorized by the City to complete the Basic and Supplemental Services for the
project. We will endeavor to complete the plans and specifications to allow project bidding and
construction during summer and fall, 2006.
Thank you for requesting our services for this project. It is a pleasure to work with you, your staff, and
the City to implement these projects and the concept plans that we have developed together. Please call
me at (651) 604-4758, or Mark Hanson at (651) 604-4838, of you have questions regarding this proposal.
Sincerely,
Bonestroo Rosene Anderlik & Associates
Sherri A. Buss, RLA
Project Manager
Mark A Hanson, P.E.
Vice President
. St. Paul, St. Cloud, Rochester, MN · Milwaukee, WI · Chicago, IL
Affirmative Action/Equal Opportunity Employer and Employee Owned
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RESOLUTION 2006-81
APPROVAL OF SCOPE OF SERVICES WITH BONESTROO, ROSENE,
ANDERLlK & ASSOC.
BE IT RESOLVED by the City Council of Stillwater, MN that the scope of
services for gathering and reviewing existing wetland inventory and summary of
finding, as on file with the City Clerk, is hereby approved and authorizes the
Mayor and City Clerk to sign said agreement.
Adopted by the Stillwater City Council this 18th day of April, 2006.
Jay L. Kimble, Mayor
ATTEST:
. Diane F. Ward, City Clerk
.
j f1 j Bonestroo
e Rosene
~ Anderlik &
1 \J 1 Associates
Engineers & Architects
2335 West Highway 36 . St. Paul. MN 55113
Office: 651-636-4600 . Fax: 651-636-1311
www.bonestroo.com
.
April 6, 2006
Mr. Shawn Sanders
Department of Public Works
City of Stillwater
216 North 4th Street
Stillwater, MN 55082
Re: Review of existing wetland information
Dear Shawn:
As we discussed yesterday, the 2008 Met Council Comprehensive Plan Updates require a
wetland functions and values assessment as part of the Surface Water Management Plan. The
three watershed districts within the city each have completed some type of wetland
inventory/assessment within the past 5 years, and it is possible that this information can be used
to fulfill the comp plan requirements. However, this information needs to be reviewed, to
determine how much and what types of data were collected, and what additional analysis may
be needed, if any.
.
As requested we have prepared a proposal to gather and review the existing wetland inventory
and assessment information for the City, and make recommendations on possible "next steps".
This letter outlines the tasks and cost of completing this project.
Task 1:
Gather and review existing wetland inventory information from the
Watershed Organizations within the city
This will include the following:
. Contacting each of the watershed districts within the city and/or the Washington
Conservation District to obtain copies of their existing wetland data
. Review each data set to determine consistency between data sets
. Determine whether the data includes a functions and values assessment as
required by the 2008 Comprehensive Plan update
. Identify whether there are non-inventoried wetlands or other areas where
additional field work is recommended
Estimated Cost:
$1800
.
St. Paul, St. Cloud, Rochester, MN . Milwaukee, WI · Chicago, IL
Affirmative Action/Equal Opportunity Employer and Employee Owned
.
.
.
Task 2:
Summarize findings in a written memo
This task would involve preparation of a memo summarizing the above findings in lay terms, and
recommending any potential ;'next steps" for the city, depending on the city's interest.
Estimated Cost: $400
Total Project Estimated Cost: $2200
Any additional services not addressed in this scope of work, such as meetings, will be billed at
the hourly rates previously agreed to in our contract with the City. We look forward to
completing this work for you. Please call me at (651) 604-4783 if you have any questions.
Sincerely,
~ENE' ANDERLIK AND ASSOCIATES, INC.
Elizabeth Gould
Ecologist
cc.
Sherri A. Buss, Bonestroo
2335 West Highway 36. St. Paul, MN 55113. 651-636-4600. Fax; 651-636-1311
.
MEMORANDUM
TO:
Mayor and City Council
FROM:
Tim Thomsen I /
Public Works Superintendent
DATE:
Aprill2,2006
RE:
Stillwater Parks Hard Court Rehabilitation
DISCUSSION:
.
Three companies were contacted to obtain quotes for the rehabilitation of the our hard courts
(basketball and tennis courts) located at Northland Park, Staples Park, Lily Lake Park,
Benson Park, Ramsey Grove Park, and Meadowlark Park. The City was only able to receive
two quotes with the low quote of$30,870.00 submitted by The Tennis Court Doctor. (See
attached resolution). The Tennis Court Doctor has performed work successfully for the City
over the past 20 years.
RECOMMENDATION
I recommend that the City accept the quotes submitted and award the contract to The Tennis
Court Doctor with a low bid of$30,870.00, and attempt to have this work completed by mid
June. The item is budgeted under Capital Outlay 2006
ACTION REQUIRED:
If Council concurs with the recommendation, they should pass a motion adopting the
Resolution 2006- ACCEPTING QUOTES AND AWARDING CONTRACT FOR
STILLWATER PARKS HARD COURT REHABILITATION.
.
ACCEPTING QUOTES AND AWARDING CONTRACT FOR
STILLWATER PARKS HARD COURT REHABILITATION
.
WHEREAS, pursuant to requesting quotes for the rehabilitation of the hard courts (basketball
and tennis courts) at Northland Park, Staples Park, Lily Lake Park, Benson Park, Ramsey Grove Park,
and Meadowlark Park, quotes were received and tabulated according to law, and the following quotes
were;
CONTRACTOR
QUOTE AMOUNT
$30,870.00
The Tennis Court Doctor
Advantage Track & Tennis
$31,810.00
And
WHEREAS, it appears that The Tennis Court Doctor is the lowest responsible quote.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
STILL WATER, MINNESOTA:
1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with The Tennis .
Court Doctor in the name of the City of Stillwater for the Hard Court Rehabilitation approved by
the City Council and on file in the office of the City Clerk.
Adopted by the City Council this 18th day of April 2006.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
.
.
.
The Tennis Court Doctor
STILLWATER PARKS 4-11-06
c/o TIM THOMSEN: SUPERINTENDENT OF PARKS
RE: 2006 TENNIS & BASKETBALL COLOR COATING WORK
RECREA TIONAL SURFACERS INC. WILL PROVIDE AND INSTALL ALL
MA TERlALS & LABOR TO COLOR COAT THE FOLLOWING PARKS.
power washed, bird bath patch, fill cracks (acrylic binder),
'~'-~'-. lie resunacer , 1)v lie textured ( dr gre
lation"
THE TO
0<>
$ 3D, ~ 10
~
Is! 3 O. 970 7T
12005 3rd Avenue North · Minneapolis, Minnesota 55441
PhonelFax: 763-545-7946 · Mobile: 612-501-8264
Email: tenniscourtdoctor@hotmail.com
Advantage Track & Tennis
<-~,...
.
Tennis Courts · Running Tracks · Basketball Courts
2704 Arthur Street NE Minneapolis, MN 55418 0: 612-706-2696 M: 612-877-2090AdvantageT-T@mn_rr.com
City of Stillwater
Tim Thom~son
26 North 4 Street
Stillwater, MN 55082
651~275-4105
Date: February 28, 2006
Dear Tim,
Thank yoo again for the opportunity to proyIde the followinQ quotation for the tennla courts at the stillwater Parks.
We have had the opportunity to re-inspect the various sites this year and maintain the pricing provided below.
YOU have Indicated that Lily Lake Pat must be completed b June 1st", in which Advantage Track & Tennis Inc would be able to meet
this deadline weather permitting.
Below Is II recap of the prjcJng that Advantage Track & Tennis Inc provided the City of Stillwater for tennis court and basketbaft
resurfacing:
Price:
Tennis Courts:
Northland Park
Settler's Park
Lilylake Park
Basketball Courts:
Litylake Par1t
Benson Park
Ramsey Grove Park
Meadowlark Park
$6900.00
$6900.00
$7500.00
$2200.00
$2480.00
$2850.00
$2980.00
.
AU work wiD be to USTA specifiGatlons. Thank you for your consideration in this project Upon receipt of acceptance. I wiD contact
you with a work schedule.
M~ JJ!J;6
~
if :5 /. ?rIO o~
Sales & Operations
Bid Acceptance
Date
CERTIFIED TRACK 8UllDER
MAGNUSON LAw FIRM
.
LICENSED IN MINNESOTA AND WISCONSIN
THE DESCH OFFICE BUILDING
333 NORTH MAIN STREET . SUITE#202 . SmLWATER,MN55082
TELEPHONE: (651)439-9464 . FAX: (651)439-5641
DTMAGNUSON@MAGNUSONLAWFIRM.COM
DAVID T. MAGNUSON
MARGARET M. MURPHY
MEMORANDUM
TO:
Mayor, City Council and Staff
FROM:
David T. Magnuson
DATE:
April 13, 2006
RE:
South Main Street Owners
Some time ago, the City authorized the preparation and execution of a Development
Agreement to assist property owners along South Main Street in obtaining portions of their back
. yard from MnDOT. I prepared a Development Agreement and it has now been signed by all of
the owners. We submit this for consideration, review and approval by the City Council.
Respectfully,
D~on
Stillwater City Attorney
Inm
.
AGREEMENT 4t
THIS AGREEMENT made this _ day of , 2006 between the City of
Stillwater, Washington County, Minnesota, a Home Rule City of the Third Class ("City") and
Ronald Rueben Nelson and Mary Alice Nelson, husband and wife, 509 South Broadway,
Stillwater, Minnesota 55082, Peter Boosalis and Susan Boosalis, husband and wife, 515 South
Broadway, Stillwater, Minnesota 55082 and Joel C. Moline, a single person, 300 Locust Street
East, Stillwater, Minnesota 55082 ("Owners").
I. The Owners have been contacted by officials of the East Metro Right-<>f-Way
Division of the Minnesota Department of Transportation (Mn/DOT) with regard to the boundary
line that now exists between the property of the Owners and the adjacent right-<>f-way of South
Main Street, otherwise known as Minnesota State Highway 36. .
2. Mn/DOT has informed the Owners that the right-<>f-way adjacent to the homes of
the Owners and on the top of the bluff near their homes is no longer needed by Mn/DOT and is
considered by Mn/DOT to be excess right-<>f-way.
3. Mn/DOT has informed the City that if the City submits a written request for a
reconveyance of this excess right-<>f-way, a reconveyance would then be made directly from
Mn/DOT to the City.
4. The City will facilitate this transfer and, upon receiving a reconveyance from
Mn/DOT, will reconvey to each of the Owners, their portion of the excess right-<>f-way that is
adjacent to their parcels.
5. Mn/DOT has informed the City that a payment must be made to Mn/DOT of the
appraised value which can be determined by Mn/DOT's inhouse appraiser in their Oakdale .
.
.
.
Office and that if any of the individual Owners are not satisfied with that appraisal they would be
invited to obtain an appraisal with their own funds that Mn/DOT would review.
6. The Owners, therefore, covenant to the City that they will reimburse the City for
any costs and expenses associated with the City's efforts to assist in their attaining this excess
right-of-way, including sums that the City incurs for appraisals, engineering, attorney's fees or
sums that are required to be paid to Mn/DOT to secure the conveyance.
7. Owners agree that this reimbursement will be prorated, based on the number of
square feet of property that is eventually returned to each of them.
IN WITNESS WHEREOF, the parties have set their hands this _ day of April, 2006.
CITY OF STILLWATER
Jay L. Kimble, Its Mayor
ATTEST:
Diane F. Ward, Its City Clerk
OWNERS:
~~
Peter Boosalis
~~'T~vrwLi~.~
Susan BoosaIis,./ ,
t', /J (? // //
~:ULevl _~'?~
~~~t. Moline
2
THIS INSTRUMENT DRAFTED BY:
David T. Magnuson
Magnuson Law Finn
333 North Main Street, Suite 202
Stillwater, MN 55082
651-439-9464 telephone
651-439-5641 fax
.
.
.
3
.
RESOLUTION 2006-83
APPROVAL OF AGREEMENT WITH PROPERTY OWNERS ALONG SOUTH
MAIN STREET RELATING TO MN/DOT RIGHT-OF-WAY.
WHEREAS, City Council, at their February 21,2006 meeting, authorized the
preparation and execution of an agreement to assist property owners along
South Main Street in obtaining portions of their back yard from Mn/DOT; and
WHEREAS, the City Council reviewed the said agreement on April 18, 2006.
BE IT RESOLVED by the City Council of Stillwater, MN that the agreement with
the property owners along South Main Street relating to Mn/DOT right-of-way, as
on file with the City Clerk, is hereby approved and authorizes the Mayor and City
Clerk to sign said agreement.
Adopted by the Stillwater City Council this 18th day of April, 2006.
.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
MAGNUSONLAWFmM
.
LICENSED IN MINNESOTA AND WISCONSIN
THE DESCH OFFICE BUILDING
333 NORTH MAIN STREET . SUITE#202 . STILLWATER,MN55082
TELEPHONE: (651) 439-9464 . FAX: (651) 439-5641
DTMAGNUSON@MAGNUSONLAWFIRM.COM
DAVID T. MAGNUSON
MARGARET M. MURPHY
MEMORANDUM
TO:
Mayor, City Council and Staff
FROM:
David T. Magnuson
DATE:
April 13, 2006
RE:
Lofts; 18 Foot Strip from MnDOT
Enclosed is a Deed from the City to the Lofts of Stillwater, Inc. This describes an 18 foot
wide strip that is approximately 85 feet long and part of the Lofts improvements are constructed
. on this strip.
In the Development Agreement between the City and the Lofts, the City promised to use
all reasonable efforts to obtain a conveyance of this parcel from MnDOT, then in turn, convey
the same property to the Lofts. The Deed therefore is given in fulfillment of a promise made in
the Development Agreement.
Since this is property held for redevelopment, it does not fall within the definition of
"property bordering on the river" or "property that has been devoted to park purposes." We
therefore have no obligation to send this through the public hearing and review process set forth
in the City Charter for the sale of park property.
Respectfully,
.
DEJ.h
Stillwater City Attorney
.
QUIT CLAIM DEED
DEED TAX DUE HEREON: $
Date:
,2006
FOR VALUABLE CONSIDERATION, CITY OF STILLWATER, a Home Rule City of the
Third Class, Grantor, hereby conveys and quitclaims to THE LOFTS OF STILLWATER, INC., a
Minnesota corporation, real property in Washington County, State of Minnesota, described as
follows:
See Exhibit A attached.
together with all hereditaments and appurtenances belonging thereto.
Check box if applicable
[gJ The Seller certifies that the seller does not know of any wells on the described real property.
o A well disclosure certificate accompanies this document.
o I am familiar with the property described in this instrument and I certify that the status and
number of wells on the described real property have not changed since the last previously .
filed well disclosure certificate.
THE CITY OF STILL WATER, MINNESOTA
By
Jay L. Kimble, Its Mayor
By
Diane Ward, Its City Clerk
STATE OF MINNESOTA)
) ss.
COUNTY OF WASHINGTON )
On this _ day of , 2006, before me, a Notary Public within and for said
County, appeared Jay L. Kimble, and Diane Ward, to me personally known who, being du1y
sworn, did say that they are the Mayor and City Clerk named in the foregoing instrument and that
this instrument was signed as the free act and deed of the City of Stillwater, Minnesota, a Home
Rule City of the Third Class.
NOTARIAL STAMP OR SEAL (OR OTHER TITLE OR RANK)
SIGNATURE OF PERSON TAKING ACKNOWLEDGMENT
Check here ifpart or all of the land is Registered (Torrens) 0
THIS INSTRUMENT WAS DRAFTED BY: Tax Statements for the real property described in
David T. Magnuson (#66400) this instrument should be sent to: .
Magnuson Law Firm
333 North Main Street, Suite 202 The Lofts of Stillwater, Inc.
Stillwater, MN 55082 c/o Mark Saliterman
651/439-9464 Diamond Hill Center
4301 Highway 7, Suite 100
St. Louis Park. MN 55416
EXHIBIT A
.
LEGAL DESCRIPTION
All that part of Tract 2 as described on Certificate of Title Number 65, and delineated upon the map
marked "Exhibit B" attached thereto, as the same is recorded in the office of the Registrar of Titles,
Washington County, Minnesota, described as follows:
.
Commencing at the intersection of the easterly line of Main Street and the northerly line of Laurel Street,
as shown on the plat of the Original Town, Now City of Stillwater, as amended by Myron Shepard's
Perfected Plat of the City of Stillwater dated May 21, 1878; thence North 08 degrees 36 minutes 08
seconds East, assumed bearing, along said easterly line of Main Street 48.00 feet; thence South 81
degrees 23 minutes 52 seconds East 18.00 feet; thence South 08 degrees 36 minutes 08 seconds West,
parallel with said easterly line of Main Street 351.17 feet to the northwest corner ofa tract ofland
described in Certificate of Title Number 57894, as the same is recorded in the office of the Registrar of
Titles, Washington County, Minnesota, being the point of beginning of this description; thence continuing
South 08 degrees 36 minutes 08 seconds West, parallel with said easterly line of Main Street 86.88 feet,
more or less, to the intersection with a line run parallel and distant 9.00 feet southeasterly (When
measured at right angles), from the centerline of the spur tract located across said tract prior to December
1,1935; thence southwesterly a distance of 25.00 feet along said parallel line on a non-tangential curve
concave to the northwest, having a radius of 529.00 feet, a central angle of 2 degrees 42 minutes 29
seconds and the chord of said curve bears South 54 degrees 39 minutes 23 seconds West, to the
intersection with said easterly line of Main Street; thence North 08 degrees 36 minutes 08 seconds East,
not tangent to said curve, along said easterly line of Main Street 104.23 feet to a line which bears North
81 degrees 23 minutes 52 seconds West from the point of beginning; thence South 81 degrees 23 minutes
52 seconds East 18.00 feet to the point of beginning.
.
RESOLUTION 2006-84
APPROVING THE EXECUTION OF A QUIT CLAIM DEED
BE IT RESOLVED by the City Council of Stillwater, MN that Quit Claim Deed for
the 18 foot strip acquired from Mn/DOT as part of the Lofts Development
Agreement as on file with the City Clerk, is hereby approved and authorizes the
Mayor and City Clerk to sign said agreement.
Adopted by the Stillwater City Council this 18th day of April, 2006.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
.
.
.
.
.
THE IIRTII'LACE Of MI"'N'fJlIlA
REQUEST FOR INSTAllATION OF BANNER
(FOR NON-PROFIT ORGANIZATIONS ONLY)
erftt 6ildl& I ') ~ .
1. APPLICANT fJ::;r.,~' -4 iL/1~rJl ~
~~~~
2. ORGANIZATION _ ~ ~ # ' .
?/J~ .. 2l>7 '"h
3. ADDRESS~LI~I~55~..2~ TELEPHONE ~3--5f3-S333.J
' i ~7;2g
4. ACTIVITY BEING PROMOTED BY PROPOSED BANNERS: 81 .
~ ~)~ ~.lPdt~
5. BANNER LOCATION REQUESTED:
'" South Main Street at Olive St.*
t:J North Main Street at Myrtle St.*
o Chestnut Street at Union Alley
*MnDot APPROVAL REQUIRED FOR MAIN STREET LOCATIONS
6. DATES TO BE DISPLAYED: ~ . (5 - () ~l91 i1i2t2 fp
7. COMPANY INSTALLING BANNER: X~ f~ &.
Phone <-{.?fJ -4 D 7..) j
Addres
FOR OFFICE USE ONLY
Sent to Installer
Date:
{Required for Main Street Locations~
., ~ ....l.. '.
. Memorandum
City of Stillwater
Community Development Department
To: Mayor and City Council
From: Bob Lockyear, PlanneQ1
Date: April 13, 2006 ~ t
.'
Re: Case No. ZAT/06-03
Zoning Amendment to create a height overlay for the Central Business District (CBD)
and a riverfront portion of the RB District adjacent to the CBD.
.
Background: Attached is the narrative information sheet and accompanying map prepared by
the staff to provide an easily understood explanation of the proposal to amend the height
regulation in the Central Business District and a riverside portion of the RB District adjacent to
the CBD in the City of Stillwater. There will be copies available to the public for review at the
April 18th City Council Meeting. Staff will be available to explain the proposal at your public
hearing.
An additional definition has been added to ensure that all buildings in the CBD existing at the
time of the passage of this ordinance will be able to improve, repair, remodel and refinance as if
they are conforming buildings.
Recommendation: Staff recommends that this amendment to the height district in the CBD and
adjacent environs be approved as amended and recommended by the Planning Commission.
Actions:
January 9, 2006 - Public hearing ofthe proposal to amend the CBD height
regulation. Laid over to the February 6, 2006 meeting.
February 6, 2006 - Proposal reconsidered by the Planning Commission and laid
over to get more input on this proposal. Laid over to the March 13, 2006 meeting.
March 13,2006 - Proposal reconsidered by the Planning Commission and
recommended for approval with the addition of the marina parcels in the RB
District to the north along the river which are to be delineated at the 1.5 story or
20' height category.
April 4, 2006 - Forwarded to the Mayorand Colll1cil for action
April 4, 2006 - First reading of the ordinance .
Attachments: Explanation ofthe proposal to amend the height regulation in the CBD
Map of the CBD showing the designated heights by property
.
-
/tC. ,,'" '\lO. '!l
Proposal before the Mayor and Council of the City of Stillwater
April 18, 2006
.
To Amend the Height Regulation in the Central Business District (CBD)
and a riverfront portion of the RB District adjacent to the CBD
Intent:
The intent ofthis proposal is to preserve the view-shed from the bluffline to the river in
order to maintain a visual connection from the bluffline to the community's river
resource, to preserve the traditional historic heights in the historic district ar~a, to
maintain a visual connection with the river from main street and to promote compatibility
both within the central business district and with the development on the bluffs
surrounding the central business district.
This intent is accomplished by creating five new downtown height overlay districts that
relate to the distance and height from the river. They are Riverside, Parkside, Historic,
Bluffside and Bluff top. The accompanying map delineates the locations of these new
districts.
There are two specific definitions that will be included as a part of this amendment.
Allowable Building Height
Allowable building height shall be determined by starting the height determination from .
the lowest street curb level adjacent to the subject property and measuring to:
A. For Flat Roofs: .. .the highest parapet wall of the proposed building.
B. For Peaked Roofs: ... the highest roof peak of the proposed building.
Exception: In areas determined by the City of Stillwater to be in the floodplain, as listed
on the "Flood Insurance Rate Map" of the Federal Emergency Management Agency the
building height shall be determined by starting the measurement from one foot (1 ') above
the flood elevation recorded for the subject property.
Note: All properties along Main Street which front on more than one street will have the
height measurement taken from the Main Street side of the property.
Existing Buildings
A building existing on April 18, 2006, the date of passage of this Ordinance, will, for
the purpose ofthis Ordinance, be in lawful height conformance for the purposes of
improvements, repair, remodeling, or refinancing.
.
Citv of
. i {water
Height
Overlay District
Height Height
District Limit
Riverside 1.5 Story/20'
Parks ide 0 2.5 Story/30'
(
Historic - 3 Story/35'
Bluffside 4 Story/45'
Bluff Top - 3 Story/35'
C)
FLOOD PLAIN AREA
.e. .
. . .
. ..
730' ELEVATION
SAINT
CROIX
RIVER
N
jL
w ~t~::~~~> E
"~~~I
\f~Et;0~~~
l'
S
400 Feet
~
~S\f>-
\~\€
o
",'I
,c, :--;,~"./
,'J:~~~:;~\i
_~~~~ tT~~;t~~::R
Bayport. Lak;"E/mo . Oak Park Heig/ds . Sti//u'ater
P.O. Box 516 . 106 S. Main Street. Stillwater, MN 55082
pllOne: (651) 439-4001 . Fax: (651) 439-4035
www.ilovestillwatcr.com.info@ilovestillwater.com
Tuesday, April 18, 2006
Dear Mayor Kimble and City Council,
Please find attached results from 56 members of the Greater Stillwater Chamber of
Commerce who responded to a survey on tonight's public meeting topic of further height
restrictions in Stillwater's Central Business District.
The survey was sent via e-mail to our membership on Monday, April 17, and closed
today, Tuesday, April 18, at 2:19 p.m. The proposed Stillwater City Ordinance #969 and
a statement from Chuck and Judy Dougherty, Chamber members and owners of the
Water Street Inn, were attached to the e-mail.
.
It is the Chamber's mission to educate our members on current topics of interest to the
business committee and allow them a collective voice. It is also our hope that this
infonnation will help guide the Council in their decision-making process.
Should you have questions, I may be reached at 651-439-4001 and I will also be in
attendance at tonight's Stillwater City Council meeting.
Enclosures:
· Survey Introduction
· Proposed City Ordinance #969
· Dougherty Statement
. Survey Results
." .-......-.--.~---........~..A
/
.
Height Restrictions Survey Survey
Page 1 of 1 '
'v
.. . -,,, .
," _0,.' "'".? .
P.O Rex 516
'06 So tJain 5 t"eN
StUll'YillN. MN 5508~
Phcnc. 65, -439-4001
Filll.: 6514J9,403!l
brilll: infu@iI0'.'l?~tiFw~t2r.curn
.
GRExrrR STn.r.\\~\rER
cJul/Inb..r {If (""mUll'Te,'
Heig ht Restriction!
Page
Introduction
In order to better advocate for Chamber members, the Greater Stillwater Board of Directors requests yc
on the proposed Stillwater City Ordinance (#969) that will place height restrictions on new buildings in t
Downtown area.
The St. Croix River and Stillwater's Historic District has qualities all Chamber members can enjoy and in
all in some way - no matter where we live or work in the Greater Stillwater area. The Board requests tho
members consider sharing their opinion, thus strengthening the impact the Chamber has on the future (
communities.
We encourage you to view the materials presented by the City of Stillwater and Chamber Members Chuc
Dougherty of the Water Street Inn, who's upcoming building project would be impacted by the proposec
restrictions.
No names or e-mail information will be provided to the parties involved or associated with the opinions'
provide. .
Surveys must be completed by Noon on Tuesday, April 18.
Proposed City of Stillwater Ordinance #969:
Chuck & Judy Dougherty - Water Street Inn Response:
Next I I Can eel
.
webr.,irv...
~,;., ...,....,J
e
http://survey . webaloo.comfTakeSurvey . asp? Survey ID=82K863KH394KG
4/18/2006
.
.
.
e
ORDINANCE NO.: 969
AN ORDINANCE AMENDING THE STll..L WATER CODE, CHAPTER 31 ENTITLED
WNING ORDINANCE BY AMENDING "THE ZONING MAP OF THE CITY"
TO REZONE PROPERTY WITIDN THE CENTRAL BUSINESS DISTRICT (CBD) AND
RB-TWO FAMll..Y DISTRICT (RB) BY CREATING OVERLAY DISTRICTS TO
KNOWN AS THE CENTRAL BUSINESS DISTRICT RIVERSIDE (CBDR), CENTRAL
BUSINESS DISTRICT PARKS IDE (CBDP), CENTRAL BUSINESS DISTRICT
HISTORIC (CBDH), CENTRAL BUSINESS DISTRICT BLUFFSIDE (CBDB), AND
CENTRAL BUSINESS DISTRICT BLUFFTOP (CBDBT)
The City Council of the City of Stillwater does ordain:
1. PURPOSE. The City Council fmds that the Central Business District (CBD) has been the
core area of the City and its most identifiable resource. Since 1930 when Lowell Park
was established through the generosity of Ehnore Lowell and the cooperation of the
Federal Government WP A program, Lowell Park and the downtown have served as the
gateway to the City. The CBD has become a desirable place to work, shop, live and
enjoy cultural and recreational activities and it is therefore apparent that regulations be
adopted that will preserve and enhance the essential character of the downtown and that
structures be limited in height in order that structures close to the river not rise above the
height of structures farther from the river.
2.
AMENDING.
A. Section 31-1, Subd. 10, Use districts, is amended by adding subsections (18),
(19), (20), (21) and (22) that will hereafter read as follows:
(18) CBDR-Central Business District and RB Two Family District Riverside
(19) CBDP-Central Business District Parkside
(20) CBDH-Central Business District Historic
(21) CBDB-Central Business District Bluffside
(22) CBDBT -Central Business District Bluffiop"
B. Section 31-1, Subd. 17, CBD-central business district and RB- fwo family
district, are amended by adding subsection (6) a, b, c, and d that will read as
follows:
(6) Overlay district regulations.
a. In addition to, and not in lieu of other official controls, all
buildings and uses hereafter proposed for construction, whether on
existing vacant parcels or parcels being vacated because of
demolition or destruction of an existing structure, are subject to the
standards regulations and provision of the Central Business District
Riverside ("CBDR").
b.
In addition to, and not in lieu of other official controls, all
buildings and uses hereafter proposed for construction, whether on
existing vacant parcels or parcels being vacated because of
demolition or destruction of an existing structure, are subject to the
standards regulations and provision of the Central Business District
Parkside ("CBDP").
c. In addition to, and not in lieu of other official controls, all
buildings and uses hereafter proposed for construction, whether on
existing vacant parcels or parcels being vacated because of
demolition or destruction of an existing structure, are subject to the
standards regulations and provision of the Central Business District
Historic ("CBDH").
d. In addition to, and not in lieu of other official controls, all
buildings and uses hereafter proposed for construction, whether on
existing vacant parcels or parcels being vacated because of
demolition or destruction of an existing structure, are subject to the
standards regulations and provision of the Central Business District
Bluffside ("CBDB").
e.
In addition to, and not in lieu of other official controls, all
buildings and uses hereafter proposed for construction, whether on
existing vacant parcels or parcels being vacated because of
demolition or destruction of an existing structure, are subject to the
standards regulations and provision of the Central Business District
Blufftop ("CBDBT)."
C. Section 31-1, Subd. 17(5), General regula/ions, is amended by adding a new
subsection "a" that will hereafter read as follows:
a. Height of buildings:
1. CBDR-Central Business District Riverside.
Maximum 1. 5 stories or
measured from the front street level
Infill for vacant lots immediately adjacent to an existing
building to within 10% higher or lower than the
adjacent building.
2. CBDP-Central Business District Parkside.
20 feet
Maximum 2.5 stories or
measured from the front street level
Infill for vacant lots immediately adjacent to an existing
building to within 10% higher or lower than the
adjacent building.
3. CBDH-Central Business District Historic.
30 feet
-2-
.~
.
.
e
.
Maximum 3 stories or
measured from the front street level
Infill for vacant lots immediately adjacent to an existing
building to within 10% higher or lower than the
adjacent building.
4. CBDB-Central Business District Bluffside.
35 feet
Maximum 4 stories or
measured from the front street level
Infill for vacant lots immediately adjacent to an existing
building to within 10% higher or lower than the
adjacent building.
5. CBDBT-Central Business District Blufftop.
Maximum 3 stories or 35 feet
measured from the front street level
45 feet
Infill for vacant lots immediately adjacent to an existing
building to within 10% higher or lower than the
adjacent building."
D. Section 31-1, Subd. 12(5)a, Development regulations. is amended by adding
(5)a.8., which will hereafter read as follows:
.
8.
Height limitations for parcels
within the RB-two family
district, subject to the CBDR
Riverside overlay district.
Maximum 1. 5 stories or 20 feet
measured from front street level.
E. General regulations. In all overlay districts created by this ordinance, the
following regulations will apply:
a. F or flat roofed buildings, height will be measured from the lowest street
curb level to the highest parapet wall of the proposed building.
b. F or peaked roofed buildings, height will be measured from the lowest curb
level to the highest roof peak of the proposed building.
c. In areas within the flood plain as depicted on the FEMA "Flood Insurance
Rate Map," height will be measured starting from one (I) foot above the
regional flood elevation of the property.
d. All properties abutting on Main Street with frontage on more than one
street must have height measurements taken from the Main Street side.
e. All properties along Third Street must have height measured from the
Third Street side.
f
Buildings existing on April 18, 2006 will, for the purpose of this
ordinance, will be in lawful height conformance for purposes of
.
- 3-
improvements, repairs, remodeling, or refinancing. This provision will
not apply to buildings that are intentionally demolished.
3. SAVING. In all other ways, the Stillwater City Code shall remain in full force and
effect.
4. EFFECTIVE DATE. This Ordinance shall be effective upon its passage and publication
according to law.
Enacted by the City Council of the City of Stillwater this 18th day of April, 2006.
By
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
-4-
.
.
.
.
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City of
~t~
Engineering Department ~
CBD Height
Overlay District
Height Height
District Limit
CBO Riverside ~ 1.5 Story/20'
CBD Parkside ~ 2.5 Story/3D'
CBO Historic . 3 Story135'
CBO Bluffside
CBO Bluff Top
. .
00000
HOOOD
4 Story/45'
3 Story135'
-
SAINT
CROIX
RIVER
N
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S
o 400 Feet
. .' .-.-. - ..- ---_._-_._~.------...__.--_.._--_.
.
- 5-
Dear Fellow Chamber Members,
.
On April 18th the Stillwater City Council will vote on a proposed new ordinance about height
restrictions in downtown. Though a tighter height restriction sounds like a good idea, we would
like to explain our feelings about how this would affect us.
Some people would argue that it is a property rights issue; to us it is also a fairness issue.
Some background is important to understand how we got here. In 1995 we, along with two
partners, purchased what was then the Historic Lumber Exchange Building (Cub Foods offices) and
the Hooley Grocery Store along with the parking lot North of Myrtle Street. We signed a
Development Agreement with the city to develop a hotel, meeting space and restaurant on this land.
One part of that agreement, dealing with the parking lot, required us to build two levels of public
parking when we developed that parcel.
We opened Phase One of the hotel in November 1995. Phase Two - was to continue the hotel North
to Myrtle Street (original plans were to do this within three years). Phase Three - to build out over
the parking lot. As with all business partnerships, some work well and some do not. So, in October
of2003, we finalized a deal to purchase the interest of our original two partners. As part of this
process we also reaffirmed the 1995 Development Agreement with the City.
Over the last two years we have been improving this property and the services provided. Weare
now at a place where we can start the next phases of our property development. We began meeting
with the City eight months ago. Our original thoughts were to build a hotel/condo development.
After several meetings with the City, it became apparent that we were to follow the Original .
Development Agreement.
Our plans now are to add on to the Water Street Inn by adding a Conference Center along with
about seventy hotel rooms with two levels ofpublic parking, (all within the current height
restriction of fifty feet and four floors). We would also keep open forty-six feet on the North end of
the property. By adding this extra meeting and hotel space, we would be able to bring in even more
conference business, which is midweek business to the Downtown Historic District. The business
groups that have conferences and meetings with us, take breaks, come early, stay after to wander the
town to visit the unique shops and stores. If they have had meals with us during the day they may
go out to a local restaurant, enjoy a boat ride or train for dinner. We know this adds to the local
economy. Larger cities use public funds to build these kinds of facilities for this reason.
To the fairness issue of the new Height Ordinance: We have owned this property for over eleven
years. We are now at the point where we can continue adding on to our Hotel and in one fell
swoop, this vote could wipe out virtually everything we have worked and planned for in our
business lives.
We would ask that if the citizens feel that there must be a new zoning ordinance adopted,
then, in all fairness, there should at least be some type of Grandfathering Clause.
Thank you for your time and consideration on this important issue.
Sincerely,
Chuck & Judy Dougherty
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Survey Results -- Overview
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Page 1 of2
Survey Results -- Overvie\",
Height Restrictions Survey
Respondents:
56 displayed, 56 total
Launched Date: 04/14/2006
Status:
Open
N/A
Closed Date:
Display:
IQ!~P!~1..~!'_p'~.Q~~._'!.!l_~._9~_~~~!~_~~..__._.....____..-...__..._._...___.,____.........i1
1. Where do you live?
Stillwater
Bayport
Oak Park Heights
Lake Elmo
Other, please specify fflJn~iJ(j
JSO/o
Respons
Total
~ 60/0 32
1
1
4
13
Total Respondents 5i
(skipped this question; 5
2. Where is your Chamber business located?
Stillwater
Bayport
Oak Park Heights
Lake Elmo
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Other, please specify t~~!f;llilrj
f-;1 .. DID
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'ljj 1010
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Respons
Total
44
o
3
2
2
Total Respondents 51
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Survey Results -- Overview
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(skipped this question; .
3.
Are you in favor of placing further height restrictions on buildings in the Downtown Historic District in
Respons
Total
Yes ~~oID 45
No 1 Lj O/b 7
Total Respondents 51
(skipped this question; 5
4.
Are you in favor of grandfathering in existing property owners so that they might continue with projec
the planning or development phases?
Yes
No
3S0{b
Respons
Total
18
34
Total Respondents SJ-
(skipped this question; "
(oSu/o
5.
Are you in favor of a moratorium on construction in the Downtown Historic District for two years until
be done to determine the affects of the condominiums that are nearing completion?
Yes
No
loOolb
Respons
Total
31
21
Total Respondents S.2
(skipped this question; 4
L\ OOlb
6. Please feel free to provide additional comments: (Limit to 1000 characters)
View responses to this quest
Total Respondents J 8
(skipped this question) ~ S
webaloo.com @2006
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4/18/2006
Survey Results -- Details
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Survey Resu~ts -- Detaiis
~~!i~:
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;"-'p"_:;':
Height Restrictions Survey
Respondents:
56
Status:
Closed
Launched Date: 04/14/2006
Closed Date:
04/18/2006
6. Please feel free to provide additional comments: (Limit to 1000 characters)
1.
Buildings located right on the riverfront in the middle of downtown Stillwater should have height
restrictions. As a lifelong Stillwater resident I feel there should be some "open space" so that
everyone that visits and enjoys this beautiful city can do just that...enjoy the river view. We won't
have this if we continue to let building projects get out of hand along the river way. We don't need
anymore condO/hotel type buildings in downtown especially in such close proximity to the river. I do
support the 3 current condo projects however and a big reason why is because of the economic
revitalization it's had on the community and north main street. Also, the 3 current projects are
located in a much more ideally suited areas for condos. The timing might be right for the Dougherty'~
to build their addition but I feel the City of Stillwater would be doing residents a disservice by not
restricting further development including height restrictions on this and any additional proposals.
Increase the views of the St.Croix River. Too many sight lines have been obstructed. Severe
restrictions on hight needed as well as density of footage being developed on a site.
.
I am very disappointed in the decision to have so multiple storied buildings on Main Street. Stillwater
is shooting itself in the foot.
2.
Restore Lowell Park. Encourage City to hire additional paid staff to keep City trash cans,sidewalks,
streetsclean during at all times and a pager number to call on weekends. Increase flowers and shrub~
in Lowell Park. Add a pulbic basket ball area down town. The youth have $ and will eat downtown.
3.
Continue with your good work to preserve the river vistas.
It is vital to contain the heights of all future structures in downtown Stillwater in accordance with the
recent proposal before the City Couuncil. Our riverfront is perhaps our most valuable asset. Granting
the Waterstreet Inn a right to expasnsion with a 3 to 4 story building is a mistake that could expand
to other riverfront structures to do the same. All of downtown would lose.
I work in the Maple Island Building and am amazed that the building project and the affects on other
buildings views were not taken into consideration. No one should be ablt to build in front of another
buildings view of the river simply because of the impact on the intrinsic value potentially lost.
Eventually rents could be impacted as well. The Maple Island office building is nice, but would not
have nearly the draw without the vie wand location to the river.
4.
.
I fully support the idea of a moratorium in downtown Stillwater until the effects of recent
development can be more completely studied and analyzed. It is my personal opinion that this
development will have a detrimental effect on business in downtown Stillwater as traffic, parking,
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5.
congestion and noise begin to have an effect on the tranquility of historical Stillwater. My wife and I
moved our family to the South Hill in 2001 to raise our children in a small town environment only to
have traffic, noise and congestion erode our perception of a peaceful small town. We love it here, we
want to stay here and don't want to see our beautiful city fall victim to over development. Not to
mention the WaterStreet project will completely erase my office's view of the river!
The height restiction is not as important as the character of the building that may be built. The
restictions to keep the height within 10% of the adjacent buildings is very effective in keeping an out
of place building from going up. I would much rather have a nice 50 foot tall building than a poor 25
foot tall building.
.
6.
7.
As long as the height of property does not obstruct river view from Main Street
l)The river should never be blocked from the view of the majority. I would propose height limitations
from the East side of Main Street to the river and from Nelson Street to Mulberry.
2)Believing that government would never change its mind shows me the ignorance of the current
owner. Business means risk taking, especially with local government.
3)The current owner would never get my vote for an addition. He has shown me his lack of skill in
developing property by how ugly his existing eye sore is.
4)1 would further propose limitations on the current owner to ever develop downtown again. From thl
cheaply painted windows to the plastic chairs on the room balconys.
Buiding the Water Street Inn project will do a great disservice to the city. It will block a beautiful vlev
from many. The skyway should not be built because it will block the beautiful view of the gazebo.
Consider a tunnel if such an addition were built.
we have our historic views, scenic river ,and great parks to draw people to Stillwater. Further big
buildings would diminish our ability to attract visitors.
We have lived in Stillwater over 40 years, and appreciate the history of the town. We believe it would
be sad to drive down Myrtle and not see the gazebo or the St. Croix River. This should have been an
issue before all the new condo buildings were built. Are we trying to look like Miami? We could
purchase ocean front property for a million+. Enough is enough!! We'll have to consider all the traffic
jams next, hiring more police, putting in more stoplights, etc. It's not that we don't want Stillwater tc
grow, but why do we always take a look at the ordinances AFTER the fact? The Mayor builds his
condos and then we look at the historical characteristics of the surrounding homes. The condo's are
built downtown and then we ask for height restrictions. Putting the cart before the horse?
If Dougherty's have some written, signed agreement with the City regarding future expansion of theil
building, then the City should honor that agreement. If there was only a verbal understanding, then
there is no cause for the City to approve a variance from the new height restrictions. Obviously, the
Doughertys already have a building that exceeds the new restrictions, so that should be enough
benefit to give them an advantage over any other new construction that close to the river.
Simple planning would help to allitlate these problems. What do we want Stillwater to look like?
Nothing but Condos - look at the "tunnel" feeling created by the large buildings at the north end.
Treat others the way you would want to be treated but let's not have our view from the "wild" river
be all huge buildings!
This is a 3 story city. The higher bids look out of place.
I am totally against the Water Street Inn addindg a high rise condominiums. We as Stillwater
business'snd residence should have NEVER allowed the bUildings(high rises) that block the river
presently!
.
8.
9.
10.
--
11.
12.
.-
13.
14.
15.
16. Enough is enough - no more building downtown
I am amazed that the city allowed four condo developments downtown at the same time. I fear their
effects are going to damage the quality of downtown life for current residents, not to mention the
.
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new condo residents, for decades to come.
17.
Proposing to build a water front conference center with additional hotel rooms is ludicrous. Is this
Stillwater's downtown riverfront? Or is this the riverfront of special interests, controlled by the "01
boys club"? It is just a matter of time before the rest of the city council & mayoral backroom deals
are aired out before the court of public opinion (voters).
The building, construction and excessive development in Stillwater's CBD must stop NOW! ...before
our charming rivertown is lost forever!
I am in favor of height restrictions, I don't like the 10% vairation allowed, that is a moving target
that will permit heights to gradually rise. I think protecting the asset of the river and the historic
bridge and the historic district is the only fair thing to do for the businesses and residents of this
community.
,
18.
19.
20.
THe City of Stillwater has allowed too much large development downtown and they have irrevocably
altered the city. They need to stop, step back, take a breathe and do a better job balancing the need:
of a growing city with the natural environment and the historic qualities of the city. With developmen
all over town, it looks like we want to be the new Woodbury. No thanks, didn't move here for that.
A moratorium on building is unfair to current undeveloped land owners and protectionist on the part
of a few short sighted building owners on the west side of Main Street in the 100 block north. They
should have realized when they bought their property that they were not on the water's edge and
thaat they were and are not across the street a park. I feel that the ban constitutes "taking" by the
municipality and will waste time and money in legal battles. This seems aimed unfairly at two people
in our community, no matter what you think of Chuck as a person this is unfair to him. Stillwater
needs to continue to grow. The more people and businesses in downtown the better the business
climate.
Why shoulcfwe do studies? They should have been done already.
Grandfather clauses are used in other aspects of business in Stillwater.
Example would be Dept. of Public Health and Environment.
In fairness to all Stillwater businesses, allow them to continue.
21.
.
22.
23.
The issue of the new bridge needs to be settled before any major development continues. With the
new condos and all the traffic that will bring in, a solution to traffic congestion needs to be found
before bringing in additional cars. Customers have told us they are no longer willing to come to
Stillwater due to traffic problems.
I favor restrictions but at the same time welcome the Dougherty project. I think that paticular projec1
merits a further look. I don't think we need additional condos. The 3 new projects are quite sufficient
I would place a time limit on grandfathered properties for deve/opement. Say 2 years.
The City cannot Change the rules in the middle of a current proposal. This will cost the City too much
money in legal fees and the City will lose. If no one had a project in the works, then yes, you can
revisit your ordinances. But, you cannot change because of a project that is following all current
ordinances. The City has also allowed variances on similar projects. It doesn't matter what the new
ordinance says, it has nothing to do with all current project that have been submitted and made
known to the City.
we wish to retain the character and view in stillwater.
we feel an EIS needs to be completeted before condos or any other construction
takes place in the Historic District Area, as these will have many and varied
effects on the district.
24.
25.
26.
.
; SurveyAnswerTextNuII
You have already allowed the construction of all of those Condo's. Why would you do a study now,
the study should have been done before. You have ruined the views of the river by allowing the
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27.
LOFfS to be buildt. How do you plan to control the traffic. You are pushing the locals and tourist .
away, by not having a road/parking plan. Emergency vehicles and Fire trucks would have a hard time
getting to any of those condo's on a nice weekend.
I do feel that the hight restricrions should be in place, especially for the waterfront area. To blok the
besutiful view of the river by 4 story condominium, hotel, office building or othe structure would be
as unfair as it may be unfair to restrict the expansion of the Water Inn. The new condominium
complex that is near to be finished is a pretentious dinosour in our beautiful downtown. It is a sore
spot for the eye without any respect for proportion and overall esthetics. IT DOES NOT FIT IN THE
HISTORIC DISTRICT! I hope that no other similar buildings are going to be built there.
28.
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ORDINANCE NO.: 969
AN ORDINANCE AMENDING THE STILLWATER
CODE, CHAPTER 31 ENTITLED ZONING ORDINANCE
BY AMENDING "THE ZONING MAP OF THE CITY"
TO REZONE PROPERTY WITHIN THE
CENTRAL BUSINESS DISTRICT (CBD) AND
RB-TWO FAMILY DISTRICT (RB) BY CREATING
OVERLAY DISTRICTS TO KNOWN AS THE
CENTRAL BUSINESS DISTRICT RIVERSIDE (CBDR),
CENTRAL BUSINESS DISTRICT PARKSIDE (CBDP),
CENTRAL BUSINESS DISTRICT HISTORIC (CBDH),
CENTRAL BUSINESS DISTRICT BLUFFSIDE (CBDB), AND
CENTRAL BUSINESS DISTRICT BLUFFTOP (CBDBT)
The City Council of the City of Stillwater does ordain:
1.
PURPOSE. The City Council finds that the Central Business District (CBD) has been the
core area of the City and its most identifiable resource. Since 1930 when Lowell Park
was established through the generosity of Elmore Lowell and the cooperation of the
Federal Government WPA program, Lowell Park and the downtown have served as the
gateway to the City. The CBD has become a desirable place to work, shop, live and
enjoy cultural and recreational activities and it is therefore apparent that regulations be
adopted that will preserve and enhance the essential character of the downtown and that
structures be limited in height in order that structures close to the river not rise above the
height of structures farther from the river.
2. AMENDING.
A. Section 31-1, Subd. 10, Use districts, is amended by adding subsections (18),
(19), (20), (21) and (22) that will hereafter read as follows:
"(18) CBDR-Central Business District and RB Two Family District Riverside
(19) CBDP-Central Business District Parkside
(20) CBDH-Central Business District Historic
(21) CBDB-Central Business District Bluffside
(22) CBDBT -Central Business District Blufftop"
B. Section 31-1, Subd. 17, CBD-central business district and RB- two family
district, are amended by adding subsection (6) a, b, c, and d that will read as
follows:
"(6) Overlay district regulations.
In addition to, and not in lieu of other official controls, all
buildings and uses hereafter proposed for construction, whether on
existing vacant parcels or parcels being vacated because of
demolition or destruction of an existing structure, are subject to the
standards regulations and provision of the Central Business District
Riverside ("CBDR").
b. In addition to, and not in lieu of other official controls, all
buildings and uses hereafter proposed for construction, whether on
existing vacant parcels or parcels being vacated because of
demolition or destruction of an existing structure, are subject to the
standards regulations and provision of the Central Business District
Parkside ("CBDP").
a.
c. In addition to, and not in lieu of other official controls, all
buildings and uses hereafter proposed for construction, whether on
existing vacant parcels or parcels being vacated because of
demolition or destruction of an existing structure, are subject to the
standards regulations and provision of the Central Business District
Historic ("CBDH").
In addition to, and not in lieu of other official controls, all
buildings and uses hereafter proposed for construction, whether on
existing vacant parcels or parcels being vacated because of
demolition or destruction of an existing structure, are subject to the
standards regulations and provision of the Central Business District
Bluffside ("CBDB").
d.
e. In addition to, and not in lieu of other official controls, all
buildings and uses hereafter proposed for construction, whether on
existing vacant parcels or parcels being vacated because of
demolition or destruction of an existing structure, are subject to the
standards regulations and provision of the Central Business District
Blufftop ("CBDBT)."
C. Section 31-1, Subd. 17(5), General regulations, is amended by adding a new
subsection "a" that will hereafter read as follows:
"a. Height of buildings:
1. CBDR-Central Business District Riverside.
Maximum 1.5 stories or
measured from the front street level
Infill for vacant lots immediately adjacent to an existing
building to within 10% higher or lower than the
adjacent building.
CBDP-Central Business District Parkside.
2.
20 feet
- 2 -
-.
.
.
.
4
.
Maximum 2.5 stories or
measured from the front street level
Infill for vacant lots immediately adjacent to an existing
building to within 10% higher or lower than the
adjacent building.
3. CBDH-Central Business District Historic.
30 feet
Maximum 3 stories or
measured from the front street level
Infill for vacant lots immediately adjacent to an existing
building to within 10% higher or lower than the
adjacent building.
4. CBDB-Central Business District Bluffside.
35 feet
5.
Maximum 4 stories or
measured from the front street level
Infill for vacant lots immediately adjacent to an existing
building to within 10% higher or lower than the
adjacent building.
CBDBT -Central Business District Blufftop.
Maximum 3 stories or 35 feet
measured from the front street level
45 feet
.
Infill for vacant lots immediately adjacent to an existing
building to within 10% higher or lower than the
adjacent building."
D. Section 31-1, Subd. l2(5)a, Development regulations, is amended by adding
(5)a.8., which will hereafter read as follows:
"8. Height limitations for parcels
within the RB-two family
district, subject to the CBDR
Riverside overlay district.
Maximum 1.5 stories or 20 feet
measured from front street level."
E. General regulations. In all overlay districts created by this ordinance, the
following regulations will apply:
"a.
.
c.
For flat roofed buildings, height will be measured from the lowest street
curb level to the highest parapet wall of the proposed building.
For peaked roofed buildings, height will be measured from the lowest curb
level to the highest roof peak of the proposed building.
In areas within the flood plain as depicted on the FEMA "Flood Insurance
Rate Map," height will be measured starting from one (1) foot above the
regional flood elevation of the property.
b.
- 3 -
d.
All properties abutting on Main Street with frontage on more than one
street must have height measurements taken from the Main Street side.
All properties along Third Street must have height measured from the
Third Street side.
r. Building s existing on April 18, 2006 will, for the purpose of this
ordinance, will be in lawful height conformance for purposes of
improvements, repairs, remodeling, or refinancing. This provision will
not apply to buildings that are intentionally demolished.
e.
3. SAVING. In all other ways, the Stillwater City Code shall remain in full force and
effect.
4. EFFECTIVE DATE. This Ordinance shall be effective upon its passage and publication
according to law.
Enacted by the City Council of the City of Stillwater this 18th day of April, 2006.
By
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
-4-
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City of
i }water
Engineering Department
CBD Height
Overlay District
Height Height
District Limit
CBO Riverside 1.5 Story/20'
CBO Parkside 2.5 Story/30'
CBO Historic - 3 Story/35'
CBO Bluffside 4 Story/45'
CBO Bluff Top 3 Story/35'
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.
.
.
ORDINANCE NO.: 970
AN ORDINANCE AMENDING THE STILLWATER
CODE, CHAPTER 31 ENTITLED ZONING ORDINANCE
BY AMENDING "THE ZONING MAP OF THE CITY"
TO REZONE PROPERTY WITHIN THE
CENTRAL BUSINESS DISTRICT (CBD) BY CREATING
CENTRAL BUSINESS DISTRICT BLUFFTOP (CBDBT)
The City Council of the City of Stillwater does ordain:
1. PROPERTY. The property shown on Exhibit "A" is hereby rezoned to include an
overlay to the Central Business District (CBD) to be known as the Central Business
District Blufftop (CBDBT).
2. ZONING MAP. The zoning map is changed to designate the property as Central
Business District Blufftop (CBDBT).
3. SAVING. In all other ways, the Stillwater City Code shall remain in full force and
effect.
4.
EFFECTIVE DATE. This Ordinance shall be effective upon its passage and publication
according to law.
Enacted by the City Council of the City of Stillwater this 18th day of April, 2006.
By
Jay L. Kimble, Mayor
ATTEST:
Diane F . Ward, City Clerk
REET
City r !water
.
Engineering Department
ceD Height
Overlay District
CBDT
BLUFFTOP
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I EHIBITj
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SAINT
CROIX
RIVER
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400 Feet
.
.
.
ORDINANCE NO.: 971
AN ORDINANCE AMENDING THE STILL WATER
CODE, CHAPTER 31 ENTITLED ZONING ORDINANCE
BY AMENDING "THE ZONING MAP OF THE CITY"
TO REZONE PROPERTY WITHIN THE
CENTRAL BUSINESS DISTRICT (CBD) BY CREATING
CENTRAL BUSINESS DISTRICT BLUFFSIDE (CBDB)
The City Council of the City of Stillwater does ordain:
1. PROPERTY. The property shown on Exhibit "A" is hereby rezoned to include an
overlay to the Central Business District (CBD) to be known as the Central Business
District Bluffside (CBDB).
2. ZONING MAP. The zoning map is changed to designate the property as Central
Business District Bluffside (CBDB).
3. SAVING. In all other ways, the Stillwater City Code shall remain in full force and
effect.
4.
EFFECTIVE DATE. This Ordinance shall be effective upon its passage and publication
according to law.
Enacted by the City Council of the City of Stillwater this 18th day of April 2006.
By
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
REET
City 0 f
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Engineering Department
caD Height
Overlay District
CBDB
BLUFFSIDE
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ORDINANCE NO.: 972
AN ORDINANCE AMENDING THE STILL WATER
CODE, CHAPTER 31 ENTITLED ZONING ORDINANCE
BY AMENDING "THE ZONING MAP OF THE CITY"
TO REZONE PROPERTY WITHIN THE
CENTRAL BUSINESS DISTRICT (CBD) BY CREATING
CENTRAL BUSINESS DISTRICT HISTORIC (CBDH)
The City Council of the City of Stillwater does ordain:
1. PROPERTY. The property shown on Exhibit "A" is hereby rezoned to include an
overlay to the Central Business District (CBD) to be known as the Central Business
District Historic (CBDH).
2. ZONING MAP. The zoning map is changed to designate the property as Central
Business District Historic (CBDH).
3. SAVING. In all other ways, the Stillwater City Code shall remain in full force and
effect.
4.
EFFECTIVE DATE. This Ordinance shall be effective upon its passage and publication
according to law.
Enacted by the City Council of the City of Stillwater this 18th day of April, 2006.
By
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
(water
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Engineering Department
ceo Height
Overlay District
CBDH
HISTORIC
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ORDINANCE NO.: 973
AN ORDINANCE AMENDING THE STILLWATER
CODE, CHAPTER 31 ENTITLED ZONING ORDINANCE
BY AMENDING "THE ZONING MAP OF THE CITY"
TO REZONE PROPERTY WITHIN THE
CENTRAL BUSINESS DISTRICT (CBD) BY CREATING
CENTRAL BUSINESS DISTRICT P ARKSIDE (CBDP)
The City Council of the City of Stillwater does ordain:
1. PROPERTY. The property shown on Exhibit "A" is hereby rezoned to include an
overlay to the Central Business District (CBD) to be known as the Central Business
District Parkside (CBDP).
2. ZONING MAP. The zoning map is changed to designate the property as Central
Business District Parkside (CBDP).
3. SAVING. In all other ways, the Stillwater City Code shall remain in full force and
effect.
4.
EFFECTIVE DATE. This Ordinance shall be effective upon its passage and publication
according to law.
Enacted by the City Council of the City of Stillwater this 18th day of April, 2006.
By
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
REET
City r (water
.
Engineering Department
ceD Height
Overlay District
CBDP
PARKSIDE
SAINT
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.
ORDINANCE NO.: 974
AN ORDINANCE AMENDING THE STILLWATER
CODE, CHAPTER 31 ENTITLED ZONING ORDINANCE
BY AMENDING "THE ZONING MAP OF THE CITY"
TO REZONE PROPERTY WITHIN THE
CENTRAL BUSINESS DISTRICT (CBD) BY CREATING
CENTRAL BUSINESS DISTRICT RIVERSIDE(CBDR)
The City Council of the City of Stillwater does ordain:
1. PROPERTY. The property shown on Exhibit "A" is hereby rezoned to include an
overlay to the Central Business District (CBD) to be known as the Central Business
District Riverside (CBDR)
2. ZONING MAP. The zoning map is changed to designate the property as Central
Business District Riverside (CBDR).
3. SAVING. In all other ways, the Stillwater City Code shall remain in full force and
effect.
4.
EFFECTIVE DATE. This Ordinance shall be effective upon its passage and publication
according to law.
Enacted by the City Council ofthe City of Stillwater this 18th day of April, 2006
By
Jay L. Kimble, Mayor
ATTEST:
Diane F . Ward, City Clerk
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TREET
City of
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Engineering Department
ceo Height
Overlay District
CBDR
RIVERSIDE
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MAGNUSON LAw FIRM
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LICENSED IN MINNESOTA AND WISCONSIN
DAVID T. MAGNUSON
THE DESCH OFFICE BUILDING
333 NORTH MAIN STREET. SUITE#202 . STILLWATER. MN 55082
TELEPHONE: (651)439-9464 . FAX: (651)439-5641
DTMAGNUSON@MAGNUSONLAwFIRM.COM
MARGARET M. MURPHY
MEMORANDUM
TO:
Mayor, City Council and Staff
FROM:
David T. Magnuson
DATE:
April 14, 2006
RE:
Lumber Baron Issues
Councilmembers have asked for information with regard to the Lumber Barons Hotel and
whether the proposed height restrictions will single the owners out for harm.
.
One member asked for an historical review of whether the improvements, constructed as
part of the hotel renovation permitted in 1995, were actually completed according to the
improved plans.
Actually the issue had extensive review during the summer of 1995. I enclose a letter
sent to the Mayor and City Council on July 28, 1995 from James Huntsman, a local man,
formerly involved in local planning process. The letter outlines how disappointed members of
the Heritage Preservation Commission were that the building, as constructed, did not square with
the building they approved.
First of all, the building as built, left a 50 foot gap on the north end of the property
between Myrtle Street and the existing building. Further, the number of rooms had been reduced
from the 48 room design and the architectural design features that had been approved had been
. deleted. The pediment at the center of the east and west parapets had been deleted, along with
. brick dentils just below the roof line and above the first level; two limestone capitals in each
three story pilaster; recessed porches and balconies with solid brick railing; corbel bricking under
the third story; recessed balconies; transom windows above each suite's patio doors; limestone
columns on each side of the 16 suite patio doors; large glass wall panels along the street levels,
with divided pane light transom above each, and limestone sill below; and an interior fire escape
on the northwest comer. These deficiencies have never been cured.
Further, it would appear that the 50 foot gap between the existing Lumber Barons and
Myrtle Street would be a permitted expansion phase for the existing hotel. This hotel expansion
would put further parking burdens on the parking parcel located to the north of Myrtle Street.
I hope this information is helpful.
Respectfully,
.
T. Magnuson
r City Attorney
Inm
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2
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Mayor and City Council
City of Stillwater, Minnesota
216 North 4th St.
Stillwater, MN 55082
July 28,1995
Re: SUP/94-39 to St. Croix Preservation Co., Inc.
Mayor and City Council:
Introduction
Since I decided at the last minute to appear at the City Council's July 18, 1995 meeting
under the open forum part with my concerns and issues regarding the process leading
to the significant changes to the originally approved design of the proposed hotel,
restaurant, and meeting center ("center") at 127 S. Water Street to be developed and
operated by the St. Croix Preservation Co., Inc. ("SCPC"), and since the Council was
not prepared to address and respond to those concerns and issues, this letter sets forth
those concerns and issues so that the Council can respond. The expression of my
concerns must not be construed that I disapprove of the project per se. On the
contrary, I favor it, but I would like to see such a dominant downtown building have a
high quality, historic-appearing, exterior architecture. The fundamental issue I raise to
the Council is whether due process, especially Ch.31, Subd. 29,30, was complied with
for this project to-date. Though I might not like the outcomes of the due process, I am
concerned only that due process was followed. Therefore, I would like to reiterate the
process that has taken place thus far from my perspective so that a due process
determination can be made. The validity of the information herein is subject to the
validity, completeness, and currency of the public documents used, which might be
superseded by other documents unknown to me.
.
The Development Approval Process
On or about July 6, 1994, the SCPC submitted preliminary plans to the City's Heritage
Preservation Commission ("HPC"), case # DR/94-7 for a design review permit for its
proposed 48-room center under City Code Ch.31, Subd. 29,30. The exterior
architectural design of the new addition was approved essentially as submitted. There
were nine (9) conditions of approval (Ex. 1). In particular, condition 4 requires that the
project accommodate 48 hotel rooms and that any changes affecting the hotel's design
- will require design review. Condition 7 requires that "The building line on the Myrtle
Street face shall be the same as presently exists (in Hooley's grocery store) and there
shall be no canopy as presently exists." (emphasis added).
On or about July 11, 1994, the SCPC submitted the same preliminary plans to the City
Planning Commission ("CPC"), case # SUP/94-39, for a special use permit under City
Code Ch.31, Subd. 29,30 for construction of a 48-room hotel, bar/restaurant, and
conference center. The CPC approved SUP/94-39, subject to eight (8) conditions (Ex. 2).
In particular, condition 4 requires that "All design review conditions of approval shall
be met."
.
During fall 1994, a development contract between the City and the SCPC was
negotiated and entered into. In January 1995, SUP/94-39 was issued to SCPC, with
the conditions of approval of both the CPC and HPC expressly included. SCPC
President Duane Hubbs accepted SUP/94-39 on January 4, 1995, expressly accepting
all the conditions of the SUP set forth therein (Ex. 3).
During March and April 1995, construction plans were submitted to the City's staff for
a building permit. To the best of my knowledge, these construction plans did not
. comply with the SUP/94-39's conditions of approval in that (1) only 42 hotel rooms
hotel were to be built instead of 48; and (2) the building line on the Myrtle Street face
was not the same as existing. when the SUP was issued and accepted. Based on
measurement from the new plans, the new addition's north building line was to be
about 50 feet short (i.e., south) of that required. This length reduction presumably
accounts for the fewer number of rooms. A building permit was apparently issued
because cement foundation and footing work took place during May 1995, according to
the City's inspection sheets.
The SCPC presented its changed plans to the HPC for review on June 5, 1995. I did
not attend this meeting to comment on the proposed changes because I did not know it
was on the agenda. I comment further on this point later. The plans had significant
architectural changes from the plans submitted in July 1994, in addition to the
reduction in number of rooms and building length.
Comparing the original, approved design of the west elevation of July 1994 to the
changed west elevation of June 1995, the following architectural design features had
apparently been deleted: the pediment at the center of the east and west parapets;
brick dentils just below the roof line and above the first level; two limestone capitals in
each 3-story pilaster; recessed porches/balconies with solid brick "railing"; corbel
bricking under the third story, recessed balconies; transom windows above each suite's
patio doors; limestone columns on each side of 16 suites' patio doors; large glass "wall
panels" along the street level, with divided-pane light transoms above each and
limestone sill below; and an interior fire escape in the northwest corner.
.
Approximately fourteen-foot (14') wide, projected, cantilevered wood decks, wrapped in
cedar wood, and with wrought iron railings have replaced the recessed brick balconies.
The addition's width has been reduced by about seven (7) feet. The six windows in the
west elevation of the "transition building" (short section between the Lumberman's
Exhange and new addition) originally with historic capital and ledge-sill design have
been changed to four without any apparent historic architectural top and bottom design
treatments. A comparison of the north elevations shows a similar elimination of the
brick dentils, limestone pilaster capitals, several ground-level panel windows, and
_ second and third floor window capital & sill detailing. The added exterior fire escape
likely accounts for the removal of the ground bay windows. The HPC imposed several
conditions of approval on these new plans.
I am disappointed that such considerable changes were reviewed without there being
better notice for input from Stillwater's citizenry at large. Even if I had seen the June
5 agenda before the meeting, it indicated the review was only informational, not for
formal modification approval. It is my understanding that on July 24, the HPC
submitted to the City Council an explanation of their June 5,1995 meeting regarding
these changes.
.
In early July, a member of the HPC approached me, expressed concern about the
significant changes and the process that was occurring, and asked for my opinion on
the architectural changes in the plans as a citizen interested in and concerned about
historic building architecture in Stillwater. In my layman's opinion, the historic
architectural design had gone from very positive to ordinary, with little historic
architectural detailing.
2
.
.
.
At the City Council meeting of July 11, 1995, when Councilman Bealka inquired about
the number of rooms being constructed, Mr. Duane Hubbs stated that a 42-room hotel
was being built. To me, that suggests noncompliance with SUP/94-39's condition of
approval of 48 rooms. However, under Section 4.3 of the contract, the SCPC has until
October 1996 to complete construction. While the SCPC is not required to develop all
48 rooms at once, I ask now whether approved constructions plans must comply with
the condition of approval to at least potentially accommodate 48 rooms when completed
before a building permit is issued. I don't know the answer because a clear answer is
not apparent to me from the City's zoning code. I also feel the City should have some
definitive and binding assurance that the existing 50' "gap" on the north will be
developed as agreed to.
On July 18, I decided to appear before the Council to present these circumstances in
hope that the City would take action to provide better oversight and to better solicit
public opinion when such drastic changes in a project are proposed. During my
presentation, I believe Steve Russell, the Community Development Director, stated
that the changes submitted at the June 5 HPC meeting were required by Charles
Nelson, Historic Architect of the Minnesota HPO, and that the HPC and CPC were the
decision authorities for the project.
To ensure the accuracy of Charles Nelson's comments on the changes, I discussed the
necessity of all the architectural detailing changes with him on July 26, 1995. He
stated the only absolutely required changes were lowering the height of the transition
building and avoiding duplication/replication of the architectural detailing of the
Lumberman's Exchange building in the new addition. Aside from those, the original
design of the new addition submitted in July 1994 would be acceptable and would not
jeopardize the Lumberman's Exchange tax credit eligibility. However, he strongly
suggested not to use brick dentils because they represented inappropriate architectural
detailing for the addition's style. Instead, he recommended brick or masonry corbeling.
Also, the east and west roofs' curved pediments should be replaced with a rectangular
or stepped-rectangular design because they were too similar to that on the Lumber-
man's Exchange. They were not required to be deleted. Also, the window treatments of
the addition's north face and transition building's faces in the original design should
not duplicate the historic window detailing in the Lumberman's Exchange. Again,
however, the use of different, but still historic-appearing, capital and sill window
detailing is quite permissible.
Due Process Involved
I will now explain why I believe proper due process of law was not totally followed for
this project. Under City Code Ch.31.29(8) both the HPC and CPC have authority to
impose conditions of approval. Under Ch.31.29(9) a public hearing is not expressly
required for a design review permit, but Ch.31.29(9)(g) gives discretion to the City's
Community Development Director ("CDD") to require a public hearing for a design
review permit. Not requiring a public hearing on the design of this project requires a
judgment that the block-long, 3-story center was not of even potential overall communi-
ty concern. I seriously doubt that is true. Because the exterior design of large,
downtown buildings is generally at least as impacting to the general public as
variances in setbacks are to immediate neighbors, and variances require a public
hearing, I strongly urge the City Council to amend Ch.31.29(9) to expressly require a
public hearing for design review permits. This mechanism will at least publicly notify
the citizenry when the design of projects of concern will be addressed by the HPC so
3
.
that they can decide whether to attend. Alternatively, the City should publish the
agenda of the HPC meetings in the local newspapers. Otherwise, people have to visit
City Hall every month to see the agenda, which is inconvenient. In any case, a public
hearing was not required and not held for the July 1994 HPC design review meeting
when the original plan was submitted.
However, a public hearing of the HPC's June 1995 review of the major modifications in
the plans should have been required under Ch.31.29(17)(b). The requirement therein
of a public hearing has no qualification as to type of permit as in Subd. 29(9). Because
the proposed changes would violate two conditions of SUP/94-39, it cannot be seriously
contended that Ch.31.29(17)(a) applies. More important is whether, because the
SCPC's proposed plan changes submitted to the HPC's June 1995 review would
potentially violate two conditions of approval of SUP/94-39, due process requires the
SCPC also to submit an application for Use Permit Modification under Ch.31.29(17)(c),
or are approved design changes automatically incorporated into a SUP without review
again by the CPC? Again, I don't know the answer, but I think this procedural
question should be addressed, resolved, and incorporated as a code amendment so that
it will be clear for future applications.
As to the CPC having final decision authority on SUPs as Mr. Russell claimed, the CPC
nearly always has final decision authority for a CUP or SUP under Ch.31.29(13)(chart).
However, there is an exception as provided in footnote (1) whereby the City Council
should have had final decision authority on SUP/94-39 because the center is in the
City's flood plain district, i.e., Zone A10. If true, then the City Council should have had
to approve SUP/94-39 after approval by the CPC.
.
Finally, if the City has knowledge that a permit is not met or complied with, then
under Ch.31.29(16), the City must give formal notice to the applicant. A request to do
so by a concerned citizen should not be necessary because the language implies it is
self-executing.
If, after deliberating all the above, the Council feels something is awry about the
construction of the project, I hope it will act to meet and resolve any differences with
the SCPC as soon as possible to avoid delaying the project. Personally, I am not
insistent that all the original detailing as proposed be retained, but retention of the
visually significant detailing would be highly desirable. Any added costs would be
-offset by an increase in the value of the property. In any case, I hope the City Council
will modify the permit approval process to ensure better communication among all
parties, especially citizens, in the future.
Sincerely,
Vvv\.l..)
(2. !j~~.~,
James R. Huntsman
416 S. 4th St.
Stillwater, :MN 55082
.
4
PLANNING APPLICATION REVIEW
Case No. DRJ94-7
.
HPC Date: '. July 6, 1994
Project Location:
127 South \Vater Street
Zoning District:
CBD
Comprehensive Plan District: Central Business District
Environmental Review: Exempt
Applicant's Name: St. Croix Preservation Company
Type of Application: Design Review Permit
Prolect Description
Design Review for a hotel, conference center and restaurant/lounge.
Discussion
. request is to restore the Lumberman's Exchange Building and add a conference center/hotel
to the structure. The Lumberman's Exchange Building, constructed in 1890, was directly
associated with Stillwater's lumbering industry and is the main visual focus of this project The
building v.111 be restored according to the Secretary of Interior Standards for Rehabilitation. The
addition will be a clear separate element and a product of its own time.
The plan, as shown on the elevation drawings, were reviewed by Charles Nelson, historic
architect of the State Historic Preservation Office along with the developer and City staff.
Modifications will be made to the drawings as required. They will be described in review of
eaCh elevation. The overall concept of the addition will be to use similar brick material and
recall the scale and proportion of the Lumberman's Exchange Building.
\Vestl\Vater Street Elevation
The west elevation shows a restored Lumber Exchange Building. The window openings on the
second and third floors have been returned to their original configuration along with the 2 over
2 windows. The storefront will also be returned back to its original state. After review by Mr.
Nelson, it was indicated that all the door openings would not be needed since the facade was
removed from its state. Modifications to this elevation will be to omit three of the five door
ope rungs.
.
EX41 .
..
The new structure sho\vs a series of bays and columns extending the three stories. Eac.h suite
will have a balcony. The first floor facade will combine or remove some of the series of two
small bays \'!~thin the large bays of the first floor levels because of the interior uses.
North Elevation: The north elevation recreates the Lumberman's Exchange Building. This \"ill
be modified so it Vtill be product of its own time to include a series of small, more modern
windo\vs within the same rhythm.
East Elevation: The east elevatior. will replicate the Water Street elevation with the suggested
modifications.
South Elevation: The south elevation will be~ agam, the restored Lumberman's Exchange
Building.
No landscape plan for the hotel or the parking lot have been submitted and will need to be
completed.
Conditions of Approval
1. Any signage will be submitted for design review.
.A landscape plan for the parking lot shall be submitted for design review and be consistent
v.ith the Lowell Park Plan.
3. A landscape plan for the building site shall be submitted for design review.
.4. The design of the project accommodates 48 hotel units, and changes which will affect the
design of the hotel will require design review.
5. The H\l/AC units shall not be visible from the street.
6. No large antennas shall be vie';;ed from the street.
7. The building line on the Myrde Street face shall be the same as presently exists and there
shall be no canopy as presently exists.
8. All clear glass shall be used.
9. The window frames shall be wood or a material which, visually, resembles wood.
Heritage Preservation Commission Recommendation
Approval as conditioned.
Findim!s
The proposal meets the intent of the Secretary of Interior's standards for rehabilitation, the
Preservation Ordinance and the Downtown Design Guidelines.
.
2
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PLANNING APPLICATION REVIEW
Case No. SUP/94-39
Phuming Commission Date: July 11, 1994
Proj~ct Location: 127 S. \Vatcr Street
Zoning. District: Central Business District
Applicant's Name: St. Croix Preseryation Company
Type of Application: Spccio.l Use Pt:rmit
Project Description
A special use permit for the construction of a 48 - room hotel. bar/restaurant and conference
center.
DisctL'islon
The proposal is to construct a 48 unit hoteVconference center/restaurant. The Lumberman's
Exchange building will be restored, the grocery store building will be demolished and a new .
Aucture will be constructed to compliment the Lumberrnanis Exchange building. The Heritag.e
~escf';ation Commission reviewed the design elements of the project and recommends approvlll.
The design rev;ew staff report and conditions of approval are attached.
The parking demand for the project is 163 parking spaces. This demand is based on the total
num~r of guest rooms plus 1/2 the demand for the conference center and hotel since they are
shared facilities. The old grocery store parking lot can accommodate 64 spaces which lea\'es an
unrnet need of 90 parking spaces. The river lot bet\veen Chestnut and Mulberry can accommodate
approximately 90 parking spaces and the Mulberry Street lot can accommodate between 80 - 100
spaces and the Brine's. River, and Main Street public lots can accommodate approximately 200
parkers. The main parking demand for this area will be for the conference center during the week.
The Parking C omnllssion will review the proposal and their comments incorporated into the
"conditions of approval".
The entrance to the hotel facility is on the corner of Chestnut Street and Water. 'This location is
the most prominent vi su.a I location, but traffic circulation may be a problem. \Vater Street can
acc\.1mrnodate three lanes of traffic north of the Lumberman's Exchange building. The applicant
has indicated that valet parking will be available for hotel guests.
The City Enginc~r is re'\iewing the traffic situation.
.
t:x, Ol...
Findings
.proposal meets the intent of the Zoning District.
Recommencbtion
Approval as conditioned.
Conditions of Approval
1.
"')
3.
4.
5.
.
6.
7.
8.
All trash receptnc1es shall be located inside the building.
All habitnble spaces and mechanical equipment shall be located one foot above the 100
Y~"1r flood plain.
On Water Street, the drop-off area shall be designed to accommodate three lanes of traffic.
All design review conditions of approval shall be met. Any major changes to the design
shall be re"iewed by City staff and possibly the Design Review Committee.
The parking lot to the north shall be improved. (paved, marked, landscaped, and new
lights)
The City Engineer shall review and comment on traffic circulation. They \vi11 be
incorporated into the "conditions of approval".
The Parking Commission shall review and comment on the parking program. They \,,;11
be incorporated into the "conditions of approval".
Hotel, restnurant, and conference center employees shall participate in the City parking
pennit program and park in the designated City long-term parking lots.
Attachments
Packet
.
~-(f
-
.
Case No.: SUP/94-39
Permit Fee:
Date Fee Paid: 5-27-94
CITY OF STILL WATER
ZONING USE PERiVlIT
Certificate of Compliance
Rezoning
Sign
_X_ Special Use Permit
Variance
Conditional Use Amended
Planned Unit Development
Grading
Other
Applicant: St. CroL"'C Preservation
Address: 306 West Olive Street
City/StatelZip Code: Stillwater, MN 55082
Property Description: 127 South Water Street
11999-2100, NP RY CO LEASE #211866 STILLWATER CITY CHGCODE 8 4-6-84 EXC 11999-2105
CHG CODE 5 6/15/84 & 99908-0500
Z.District:
Central Business District
Permitted Use: Construction of a 48 - room hotel, bar/restaurant and conference center at 127 South Water
Street.
Conditions of Approval:
1. All trash receptacles shall be located inside the building.
2. All habitable spaces and mechanical equipment shall be located one foot above the 100 year flood
plain.
3. On \Vater Street, the drop-off area shall be designed to accommodate three lanes of traffic.
4. All design review conditions of approval shall be met. Any major changes to the design shall be
reviewed by City staff and possibly the Design Review Con:unittee.
5. The parking lot to the north shall be improved. (paved, marked, landscaped, and new lights)
6. The City Engineer shall review and conunent on traffic circulation. They will be incorporated into the
"conditions of approval".
7. The Parking Commission shall review and comment on the parking program. They will be
incorporated into the "conditions of approval".
8. Hotel. restaurant, and conference center employees shall participate in the City parking permit program
and park in the designated City long-term parking lots.
-
Ex.3
~itions of Approval .
1. Any signage will be submitted for design review.
2. A landscape plan for the parking lot shall be submitted for design review and be consistent \~ith the
Lowell Park Plan. _
3. A landscape plan for the building site shall be submitted for design review. .
4. The design of the project accommodates 48 hotel units, and, changes which will affect the design of
the hotel will require design reviev.;.
5. The HV/AC units shall not be visible from the street.
6. No large antennas shall be viewed from the street.
7. The building line on the Myrtle Street face shall be the same as presently exists and there shall be no
canopy as presently exists.
8. All clear glass shall be used.
9. The window frames shall be wood or a material which, visually. resembles wood.
We accept the conditions of this permit. We understand that any changes from these plans must be
resubmitted for approval.
(a-<-f'~ tJ~
<! Ov.ner or Representative
~ 4b/'f'lS--
ate
~4~
Community Development Director
/-~-9S-
Date
.
64/17/2666 69:36
6514546316
r-o<EE
April17~ 2006
DeaT Stillwater City Council,
Ilun the owner of commercial real estate located in St U~ mer. The addresses of the
buildings are 219 and 221 North Main Street.
These buildings have tenants such as the River Matke , Kagan Binder Attorneys, Merrill
Lynch financial, Y llCht Brokers. Natural Balance, and Bcdy Logic. The tenants lease this
space for several reasons, one of which is the view 81) 1 tunquiUty of Stillwater.
It would be my desire to increase the square footage 0 f tl:ese building by adding a floor to
each one of these buildings.
However, to preserve the natural beauty and and in k( eping with the small town charm
of dOWD.town Stillwater, 1 would be in favor oflimi1ir g beight restrictions on any ~
building in Stillwater.
R~
~~~
Thomas Wortman
TreMar LLC
10633 Water Lily TetTaCe
~oodbury,~.55129
PAGE 62/62
~
"
.
Memorandum
City of Stillwater
Community Development Department
To:
From:
Diane Ward, City Clerk
Bill Tumblad, Community Development Directo~
Date:
April 12, 2006
Re:
Historic District Sidewalk Sales
Planning Commission Review
BACKGROUND
The Historic District Committee of the Greater Stillwater Chamber of Commerce has
submitted a special events application for sidewalk sales in downtown Stillwater. The
sales are proposed to coincide with the Rivertown Art Festival, LumbeIjack Days and
Fall Colors Fine Art & Jazz Festival.
. REVIEW BY PLANNING COMMISSION
Since the sales would occur on City sidewalks, the Planning Commission reviewed the
proposal at their April 1 0, 2006 meeting. Their comments are as follows:
1. Since all downtown comers with semaphores become congested with
pedestrians on weekends, the sidewalk merchandise and tables should stay clear
of the areas were pedestrians wait to cross the streets. Therefore, no tables or
merchandise should be located within 8 feet of the comer of any comer building
at intersections with semaphores (Main & Nelson, Main & Myrtle, Main &
Chestnut).
2. If last years Summer Tuesdays sidewalk sales are planned for this year, a special
events permit application needs to be submitted for that as well.
cc: Jennifer Severson, Greater Stillwater Chamber of Commerce
.
',.
216 N. 4th Street
StiUwuter, MN 550B2
TelepJume: 651430-BBOO Fax: 651430-BB09
APPLICATION FOR SPECIJiL EVENT
All items on application MUST be completed and received by the City 45 days prior to proposed
event
Incomplete applications will not be processed
.
Submittal Date:
Y\'1I~oolo
Email Address:cl\.fec:1n..~.\lovesfill\.Ucd.ey.COm
APPUCANT INFORMATION
Contact Person
G M.oJu 3\-) \ \ lMdtr C Jr\cvn beY
J~r\ ()\ fa &VQfScsY\
\tJLo S, ffiCWl'St.
~ \ \ LillkY
~;q -L1 00\
Type of
Organization
Non-Prof'lt X
For-Profit
Organization
Address
Zip '5CSOOd..
~3~- tDl~1
City
State mN
Daytime Phone
Alternate Number
EVENT INFORMA TlON (Special Events involving the use of City Property may require Park Board or Parking
Commission Review. Events on Private Property may require Planning Commission review)
Date(s) of Event t'<Y111 dO 'Wd. \ Hours of Event I Do.YY\ to Du sL
~ d.D - d. 3 (Special Events conducted after 10:00 j,-:m., require
OCTO bex '1 <\-<0 Council approval of a variance to the noise ordinance) .
Purpose & DesCript. Ion of Event ~~_. .
l~~~td~~~~~&'~~rfit>>~
PrOp?sed Location of Event (be ~ ' "JJ..", ~ j n .r .r< 1L7 r L ^ , If Lowell Park is to be
specific) J'JOW!..2..illLDh (")~ "~-w. ~~ used:
.~ j \ l~ I~ . North Lowell Park or
fNL0 (1x \l.^- ri iDQJ'^+l' on South Lowell Park
(Circle which one or both )
Type of Event ~ ~ l~cll.waJJc 3~
I
=::tednUmberofpeoPteto\JOJ\UCLb~ Ss\~6b ~/kJJ-f ~ uweM.
Following Information must be supplied
(Put a check next to items pertaining to your event. If not applicable - Please put N/A in the space)
Selling Alcohol
Permit to Consume
fIJ{ A Temporary Uquor Ucenses are ONLY available to non-prorlt organizations. $25.00 per day
Nt it (for the consumption of beer, wine, wine C{JoIers, and hard Hquor on public property (paries) - $35.00 fee)
V (attach to application) .
~ill aU\(l~C~iS~"'~JJli;o~~~S .
\ (CONTINUE ON SAC ~~b~a.c.I..D
Site Map (required)
Impact on Parking (required)
Letter of Approval by Property Owner if on Private l r r ^
. Property (attach to application) ill...t:!:...
Tents or Membrane Structures 1HIl Size
Cooking Operations ~.~ Z Propane
Water Activities (R1ver/Lakes) River Lake Name:
..
Special Signage
EMS Needs
Open Flame or Burning
Operations
Fireworks
Street Closure
Police Officer Needed
Restrooms (Portable)
Live Entertainment
What Streets:
(Required if alcohol is being served on public property and attendance is over 75
~peoPle or at the discretion of the Police Chief) - Contact Stillwater Police (651-
N A 4351-4900) to arrange for officer
!'J1 (Applicant to pay for restrooms - Contact Public Works 275-4100)
NiJr
l of {l ~J!\WJSfLtlflU- S, r 1\ (lm.k1u. \D-e bJ1l1L
~
~/A EMT Standby
/l/i
Community Development
City Administrator
City Clerk
Fire Chief
Police Chief
Public Works Director
Public Works Superintendent
Parks Board Approval Required
Planning Comm. Appr. Required
City Council Approval Required
.
00 Comments:
~
11
rm
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Describe: hbrrrs+ ';3\'riw ~('€S
Location
Deep fat frying
Exiting Points
Other
Fire
Department
Standby
Ambulance
Standby
Describe
Type of Music
OFFICE USE ONLY
1:- ;no..~~:-,^ c.J.c,"'v L-f'-+ 64cc-4/~$ ~\'V\ (3,,;I.JI\~~. do "'D-f
b(DcAc Fbc.. o.r F./-( f!yofr""-v-+s.
~.. ~ ,~ ~ ~..k ,/JJS.
FEES (if applicable)
Permit to Consume:
Temporary Liquor License
$25.00 per day
Event Fee
Deposit $250.00
Other Fees:
TOTAL FEES
.,
p.o. Box 516 · 106 S. Main Street. Stillwater, MN 55082
phone: (651) 439-4001 . Fax: (651) 439-4035
www.ilovestillwater.com.info@ilovestillwater.com
.
Historic District Sidewalk Sales
Presented by the Historic District Committee, Greater Stillwater Chamber of Commerce
Contact Persons:
Jennifer Severson, Executive Director
Greater Stillwater Chamber of Commerce
Scott Zahren, Co-Chair, Historic District Committee
Owner, Alesci Furniture Gallery
, Dates:
May 20 & 21 Rivertown Art Festival
July 20,21,22 & 23 Lumberjack Days
October 7 & 8 Fall Colors Fine Art & Jazz Festival
Times:
10 a.m. to Dusk
End time to be determined by individual merchants;
no later than dusk
Location:
Main Street
From Minnesota Zephyr Depot on the north end to
St. Croix Boat & Packet on the south end.
.
Side Streets
Including Myrtle, Chestnut, Olive, Nelson, Second
and Water Streets.
Caveats:
· Merchandise and/or tables may not protrude more than 1/3 of the total width of the
sidewalk.
· Signage must be placed on the fronts and sides of tables
· No sandwich boards will be allowed
· Merchants may only display merchandise in front of their store, with the width not to
exceed their storefront.
· Buildings with multiple merchants must develop a plan to equally represent all interested
merchants without exceeding their storefront area.
.
" 2005-2006
STILLWATER
.EOWNTOWN
"uIRECTORY
~~~~
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.
Many numbered buildings have several
businesses located in them. For example.
the building numbered 8 houses six retail
businesses on the main floor, including Mill
Antiques with 70 dealers.
This Directory can be found on the City of
Stillwater and Chamber websites cited below.
Single copies or pads of 50 can be obtained at
the Chamber. listed below.
;
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~
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j I ARMORY I
.33 mile
,53 km
PARKING INFORMATION
Posted time limits in lots and on streets are enforced year
round, Pay parking lots are in force May 1 to October 31.
Parking on down town streets: 3 hours or 30 minutes as
indicated by signs. Extended hours parking permits for
residents and employees are available at City Hall for $10
per month. For more information please call 651-430.8800,
WALKING INFORMATION
A walk from the MN Zephyr parking lot 0 down Main
Street to Nelson Street, over to the River Walkway and
back up to the Zephyr lot is 1.25 miles approx.
TOURIST & OTHER INFORMATION
STILLWATER CHAMBER OF COMMERCE$651-439-4001
www.ilovestillwater.com
STILLWATER CllY ADMINISTRATION
www.ci.stillwater.mn.us
STILLWATER POLICE DEPARTMENT
STILLWATER FIRE DEPARTMENT
651-430-8800
LOWELL PARK EVENTS 2005
651-351-4900
651-351-4950
Market. Music and Movies by the Bridge
Tuesdays: July 5to August 16
Lumberjack Days July 21 - 23
The Downtown Directory was made possible by
contributions from downtown retail businesses, Offices,
most service businesses and others outside the Historic
District are not included because of space limits.
Fall Art Fair & Jazz Festival
October 1 - 2
LOWELL PARK EVENTS 2006
@ Copyright June 2005 by the Historic District Committee
of the Greater Stillwater Chamber Of Commerce. Produced
by Norman Steere for the Historic District merchants.
Design services: Nick Gorski-nkg design. Rev, June 2005
Spring Art Fair
May 20- 21
Market, Music and Movies by the Bridge
Tuesdays: July 11 to August 15
Lumberjack Days
July 20 - 24
ANTIQUES & COLLECTIBLES
American Gothic Antiques 90 GAP Antique Clocks & Watche 50
Antique Annex 50 Let There Be Light Antiques 18
Antique Radio Company 70 Main Street Antiques 26
Antiques St. Croix 58 Midtown Antiques Mall 95
Chelsea Rose Antiques 78 Mill Antiques 8
Country Charm Antiques 50 Stillwater Antiques Mall 45
Days of Yore Antiques 47 Willoughby's Arts & Antiques 54
Gabrielle Gallery-Fine Antiques 26
ART GALLERIES & FRAMING
Grand Salon and Gallery 108 Stillwater Art Guild Gallery
Kelley Frame & Gallery 106 Tamarack House Gallery
North Main Studio - Pottery 6
ATMs
7,14,15,31,38,68,84,85,97,100,101
97
48
BANKS
Lake Elmo Bank ATM
U.S. Bank
14
68
BOOKSELLERS
Loome Antiquarian Booksellers 79 The Valley Bookseller 17
St. Croix Antiquarian Bookseller 88
CLOTHING & ACCESSORIES
April at Sammies 87 Our Shop 115
Ethel's 108 Raffinti Wedding Gowns & Tuxedos 56
Katydid's 76 River Rats 94
Nearly New Consignment Shop 50 Stella 84
Otter Shoes 108
CONFECTIONS, FOOD & BEVERAGES
Barbara Ann's Fudge Shoppe 97 Oasis Market (at Gas Station) 31
Cesare's Wine Shop & Market 2 River Market Deli 15
Kinsel's Liquor 60 Tremblay's Sweet Shop 100
Northern Vineyards Winery' 13 Wine Styles 26
DRUGSTORE FARM STORE
St. Croix Drug Co. 52 Stillwater Farm Store 113
FLORISTS
Camrose Hill Flower Shop 92 Valley Floral Company 56
FURNITURE & HOME DECOR
Alesci Furniture Gallery 55 Larry's Floor Covering 22
Alfresco Casual Living 99 The Place To Be 30
Autumn Cottage 115 Simply Uniques 70
Big Nose Kate's 44 Treasures Within 86
Gifts & More 97
GAS STATION Oasis Market 31
GIFTS
Art 'n Soul 47 Noah's Ark Country Store 48
Cornerstone Christian Gifts 6 Nuja Rose - Unique Gifts 106
Elations 110 Seasons Tique 91
Kiithe Wohlfahrt 51 St Croix Cards and Gifts 52
Local Color on Main 47 Still-Waters Trading Post 6
GROCERY STORE HARDWARE
River Market Co-op 15 Maple Island Hardware 11
JEWELERS
Diamonds on Main 53 Sherburne's Gold & Gems 80
Gaalaas Jewelers 89 Stokes Jewelry Services 76
LODGING
Brunswick Inn 64 Water Street Inn 57
Lowell Inn 34
MAILING & SHIPPING
U.S. Post Office 36A Wrap 'n' Ship 11
MUSEUMS & TOURS
Stillwater Trolley 103 Joseph Wolf Historic Caves 110
Warden's House Museum 4
OUTDOOR RECREATION & SUPPLIES
45 Degrees 81 Gondola on St. Croix 109
P. J. Asch Otterfitter 109 St. Croix Boat & Packet Co, 117
Brothers Bait & Guide Service 120 Stillwater Boat Rentals 9
PUBLIC RESTROOMS 46,50,56,68,70,97,105,108
RESTAURANTS, BARS & COFFEE SHOPS
. American legion 38 Marx Wine Bar & Grill 93
Brine's Bar and Restaurant 85 Minnesota Zephyr 1
Cesare's Wine Bar 40 Montorosso Cafe 56
Charley's Pub 57 Nacho Mama's 106
Daily Grind 97 North End Coney Island 6
Daria's Grill & Malt Shop 53 PD Pappy's 7
Dock Caltl 107 River Oasis Cafe 120
Dreamcoat Cafe' 83 Ruby Begonia's 28
Freight House Restaurant 101 St. Croix Crab House
Grand Banquet Hall 98 & Music Cafe 97
Grand Pizza 96 Salad Cafe 70
Grumpy Steve's 110 Savories European Bistro 30
Loggers Bar 42 Starbucks 108
Lowell Inn 34 Stillwater Depot Grill 1
Luna Rossa Tnlttoria 110 Supreme Bean 6
Mad Capper Saloon &.Eatery 84 Water Street Inn 57
The Main Cafe 48 Whitey's Bar 100
SPECIALTY SHOPS
AngelGirl-Rug Hooking Studio' 87R Kmitsch Girls-Collectibles 84
ArtRageous 99 O'Brien Photography 54
Chef's Gallery 108 Papeterie 56
Cockedoodledoo 76 Rose Mille 49
Grand Games il7 Shorty Cleaners' 66
Howard Berg Photography .56 Stillwater Music 62
Images of the Past & Present .14 Tatt's by Zapp 70
INSTUDlO-Photography 16 Toy Lounge 6
Johnny's TV 12 Trade Winds Spice Company 115
'asterisk denotes other businesses that have chanqinq art exhibits'
.
Metl1orandum.
To:
Mayor and City Council
9P
From:
Shawn Sanders, Interim Public Works Director
April 14, 2006
Date:
Subject: Bid Results for Two Projects
The bid opening for the Boutwell Road Street Reconstruction Phase IT Utilities and the
2006 Street Improvement Project will be on Monday, April 17th, 2006. Staff will have
bid results available for both projects on Tuesday, April 18th.
.
.
~
.
.
.
MEMORANDUM
TO:
Mayor and City Council ~
Shawn Sanders, Interim Public Works Director
FROM:
DATE:
April 17, 2005
RE:
2006 Street Improvement Project
Project 2006-02
DISCUSSION:
Bids for the 2006 Street Improvement Project were opened on Monday, April 17, 2006. The
City received four bids with the low bid of$1,322,705.25 submitted by Arcon Construction
Co. Inc. (see attached resolution). The engineer's estimate for this project was $1.2 million.
Staff has come up with a revised lighting plan for the neighborhood by adding a few more
lights to the neighborhood. This plan adds five more lights to the project for a total of
thirteen, or half of the existing lights now. The cost for the lights would be $61,500.00 and
using the method of payment where the original eight lights would be paid for by the city,
$21,500 would be assessed to the property owners which amounts to $277.50 per lot.
RECOMMENDATION
I recommend that the City accept the bids submitted for the 2006 Street Improvement
Project, Project 2006-02 and award the contract to Arcon Construction Co. Inc. with a low
bid of$1,322,705.25. It is also recommended that Council approve the revised lighting plan
and assess the property owners the cost of the five additional lights at a cost of $21 ,500 or
277.50 per lot.
ACTION REQUIRED:
If Council concurs with the recommendation, they should pass a motion adopting the
Resolution 2006- ACCEPTING BID AND AWARDING CONTRACT FOR 2006
STREET IMPROVEMENT PROJECT
"
ACCEPTING BID AND AWARDING CONTRACT FOR
BOUTWELL ROAD STREET RECONSTRUCTION PHASE II UTILITIES
(Project 2005-05A)
.
WHEREAS, pursuant to an advertisement for bids for the Boutwell Road Street Reconstruction Phase
II Utilities Project, bids were received, opened and tabulated according to law, and the following bids
were received complying with the advertisement;
BIDDER
BID AMOUNT
Three Rivers Construction, Lakeland, Minnesota
$586,013.00
$597,071.01
Arcon Construction Co. Inc., Harris, Minnesota
ENGINEER'S ESTIMATE
$510,000.00
and
WHEREAS, it appears that Three Rivers Construction, Lakeland, Minnesota is the lowest
responsible bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
STILL WATER, MINNESOTA:
1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Three
Rivers Construction of Lakeland, Minnesota in the name of the City of Stillwater for the
improvement of streets according to the plans and specifications therefore approved by the City
Council and on file in the office of the City Clerk.
.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits
made with their bids, except the deposits ofthe successful bidder and the next lowest bidder shall
be retained until a contract has been signed.
Adopted by the City Council this 18th day of April 2006.
Jay L. Kimble, Mayor
ATTEST
Diane F. Ward, City Clerk
.
.'
.'
.
.
Apr 17 06 02:35p
John Olson
763-753-7581
p.2
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,.
..
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.
. MEMORANDUM
TO: Mayor and City Council
S/f7.
FROM: Shawn Sanders, Interim Public Works Director
DATE: April 17, 2005
RE: Boutwell Road Street Reconstruction Phase II Utilities Project
Project 2005-05A
DISCUSSION:
.
Bids for the Boutwell Road Street Reconstruction Phase II Utilities Project were opened on
Monday, April 17, 2006. The City received two bids with the low bid of$586,013.00
submitted by Three Rivers Construction (see attached resolution). A bid alternate to
directional drill the sewer and water to minimize disruption to traffic and to the homeowners
was part of the specifications, but no bids were received. The engineer's estimate for this
project was $510,000.00.
Ifthe project is approved, Staff would hold a neighborhood meeting, for those properties
directly affected by the project.
RECOMMENDATION
I recommend that the City accept the bids submitted for the Boutwell Road Street
Reconstruction Phase II Utilities Project, Project 2005-05A and award the contract to Three
Rivers Construction with a low bid of$586,013.
ACTION REQUIRED:
If Council concurs with the recommendation, they should pass a motion adopting the
Resolution 2006- ACCEPTING BID AND AWARDING CONTRACT FOR
BOUTWELL ROAD STREET RECONSTRUCTION PHASE II UTILITIES
PROJECT
.
ACCEPTING BID AND AWARDING CONTRACT FOR
BOUTWELL ROAD STREET RECONSTRUCTION PHASE II UTILITIES
(Project 2005-05A)
.
WHEREAS, pursuant to an advertisement for bids for the Boutwell Road Street Reconstruction Phase
II Utilities Project, bids were received, opened and tabulated according to law, and the following bids
were received complying with the advertisement;
BIDDER
BID AMOUNT
Three Rivers Construction, Lakeland, Minnesota
$586,013.00
Arcon Construction Co. Inc., Harris, Minnesota
$597,071.01
ENGINEER'S ESTIMATE
$510,000.00
and
WHEREAS, it appears that Three Rivers Construction, Lakeland, Minnesota is the lowest
responsible bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF .
STILLWATER, MINNESOTA:
1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Three
Rivers Construction of Lakeland, Minnesota in the name of the City of Stillwater for the
improvement of streets according to the plans and specifications therefore approved by the City
Council and on file in the office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits
made with their bids, except the deposits of the successful bidder and the next lowest bidder shall
be retained until a contract has been signed.
Adopted by the City Council this 18th day of April 2006.
Jay L. Kimble, Mayor
ATTEST
Diane F. Ward, City Clerk
.
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2005
Stillwater Police
Department
Annual Report
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The Ci/v of Stillwater
2005
Mayor
Jay Kimble
City Council
Wally Milbrandt
David Junker
Mike Pohlena
Ken Harycki
City Administrator
Larry Hansen
City Attorney
David Magnuson
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Stillwater Police Department
Mission Statement
The Mission of the Stillwater Police Department is to
present an excellent law enforcement service to the
citizens of Stillwater. The department and all of its
members are devoted to providing fair and equitable
services to all citizens having contact with the
department. The department is committed to
maintaining Stillwater as a safe and peaceful
community.
Records and Dispatch
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Stillwater Police Department
Citizens of Stillwater
Mavor and Citv Council
Citv Administrator
Chief Larrv Dauffenbach
Captain Craif! T. Peterson
Patrol
Investi2ations
Sergeant Dave Roettger
Sergeant Chris Felsch
Sergeant Nate Meredith
Sergeant Jeff Stender
Sergeant Jeff Magler
Officer Steve Hansen
Officer Sandra Vetsch
Officer Leslie Wardell
Officer Brad Allen
Officer Brian Bruchu
Officer Chris Crayne
Officer Kyle Sykes
Officer Chris Rhoades
Officer Christopher Kopel
Officer Ryan Mitchell
Officer Dave Wulfing
Officer Chyrisse LeMoine
Officer Scott Geving
Officer Lance Christianson
Officer Austin Peterson
Narcotics
(vacant)
Jennifer Peltier
Linda Thompson (half-time)
Communitv Services
Animal Control. Property. Evidence and
Parkin2 Enforcement
Reserve Officers
Cindy Jacobson
Dennis Pasket
Leo Miller (Code Enforcement, part-time)
Larry Buberl (part-time)
Adam Thorsten (seasonal)
John Siebenaler (seasonal)
Part-Time Officer
Sergeant Doug Buberl
Melanie Vaughn
Peter Mueller
Nils Torning
David Zolldan
Eric Ellingsworth
Jon Burke
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Patrol Division
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The Patrol Division is the largest component of the department. All members
assigned to the Patrol Division are sworn personnel. At full strength, within the Patrol
Division, the department has four patrol sergeants, thirteen full-time patrol officers and
one part-time patrol officer.
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The patrol division is divided into four twelve-hour shifts. There are two-day
shifts and two-night shifts, when one shift is off-duty, the other shift is on-duty. One
patrol sergeant supervises each shift.
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Each shift is supervised by a patrol sergeant who is also responsible for
responding to calls for service. Additionally, each patrol sergeant has other assigned
administrative responsibilities beyond their field supervision role. Patrol sergeants are
individually assigned to be in charge of fleet maintenance, equipment maintenance,
Bicycle Patrol Unit, Use of Force Training, Field Training, Safe and Sober Grant
management, as well as other duties as required.
Officers within the division also provide a wide range of added services to the
department including, DARE, Use of Force Instructors, Field Training Officers, Bicycle
Patrol Officers, Gun Safety Instruction and Explorer Scout Advisors. Several of our
officers serve in many different capacities.
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Field Trainin2 Unit
Sgt. Chris Felsch
Sgt. Nate Meredith
Officer Scott Geving
Officer Brian Bruchu
Officer Steve Hansen
Officer Leslie Wardell
DARE
Officer Sandra Vetsch
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Equipment Maintenance
Sgt. Chris Felsch
Use of Force Trainin2
Sgt. Chris Felsch
Sgt. Nate Meredith
Officer Steve Hansen
Fleet Maintenance
Sgt. Dave Roettger
Safe & Sober Grant
Sgt. Nate Meredith
Bicvcle Patrol Unit
Sgt. David Roettger
Sgt. Jeff Stender
Sgt. Nate Meredith
Officer Kyle Sykes
Officer Brian Bruchu
Officer Chris Kopel
Officer Ryan Mitchell
Officer Scott Geving
Safety Committee
Officer Ryan Mitchell
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Patrol Division Functions
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The department is responsible for patrolling and providing law enforcement
services to the City of Stillwater. During the year 2005, the department responded to over
15,000 incidents, the most in the department's history.
Special events require the department to schedule additional manpower to handle
each event while maintaining minimum staffing levels to the rest of Stillwater. All
employees of the department are required to work during Lumberjack Days. Other
special events are staffed with off-duty officers working overtime or occasionally the
event's promoters pay the officers directly.
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Education
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The department also educates the public through various means on these laws
and ordinances. The department owns and operates a speed trailer. The speed trailer is set
up in a stationary position at problem locations throughout the city. It displays the speed
of the vehicle as the vehicle passes by the trailer. This keeps the drivers aware of both
their speed and the speed limit in the area. Several officers are trained to set up the trailer
so it can easily be set up at any time of the day.
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The department has also provided officers to appear and speak at various
locations. Officers attended pre-schools, elementary, junior high and senior high
activities. Numerous tours of the police department and its squad cars have been provided
to Stillwater area children throughout the year. Officers will speak on various public
safety related problems and issues.
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The department also owns a hand-held radar unit that is loaned to citizens who are
interested in clocking vehicles near their residences. If a citizen clocks a vehicle at an
excessive speed and obtains a license number, a courtesy letter will be mailed to the
registered owner of the vehicle advising them of the incident.
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Department Pro2:ression
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In analyzing the progression of the department over the past nineteen years, the
number of patrol officers has grown slightly throughout that period. The department had
eleven patrol officers in 1986 and thirteen in 2005. The department has grown in
sergeants and command staff but has fallen behind in records and dispatch personnel.
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The statistics do not depict part-time officers that had been employed in the late
eighties and early 1990's. During that period, the department used part-time officers to
fill in for full-time officers for shift vacancies and additional shifts on the weekends. The
department had as many as ten part-time officers in the early 1980's. The department
currently has one part-time officer. The current part-time officer is not used to fill in
regular or additional patrol shifts. The department found that because part-time officers
have full-time jobs or ambitions elsewhere they are difficult to train and maintain at the
Stillwater Police Department. The department requires a level of quality and training that
cannot be maintained effectively by most persons employed on a part-time basis. Quality
and liability issues have forced the department to abandon utilizing part-time licensed
police officers to substitute for full-time officers. The current part-time officer, Doug
Buberl, is employed full-time by the Anoka Police Department so his training and
experience is not an issue. Officer Buberl supervises the Police Reserve and is utilized
during special events on foot patrol.
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While the department has grown in full-time employees over this period by six
officers, these additions have been used to fill other requirements of a modem and
professional police department. The department has added these officers to fill extra
investigative and supervisory positions, which did not exist and were not required
previously. These supervisory positions include the addition of two patrol sergeants.
While patrol sergeants do respond to calls for service, they also have many other duties
for which they are responsible.
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In 1986, the department had two full-time records/ dispatch employees; the
department currently has one full-time and one half-time employee. Records and dispatch
employees are responsible for all records management, dispatching non-emergency calls
during business hours, transcribing all police reports, handling walk-up business at the
front window, and many other duties as required.
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There were 8,456 incidents reported to the department in 1986 compared to over
15,000 incidents in 2005, an increase of over 77%. This years total incidents present an
increase of 43 % over the average of the previous 19 years. In 1986, the average number
of incidents handled by each patrol officer was 769 incidents during the year. In 2005, the
average number of incidents handled by each patrol officer has risen to 1154.
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The following page contains a chart displaying the department's growth along
with incidents handled each year.
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Community Services
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Two full-time members, two part-time members and two full-time seasonal
members staffed the Community Service Unit. All members of the unit are non-sworn
personnel. All members of the unit assist patrol officers when requested in addition to
their individually assigned duties.
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Cindy Jacobson is the Animal Control and Property Control Officer. Her
responsibilities encompass all of the animal control duties as well as maintaining all
property and evidence taken in by the department. Cindy coordinates all property that is
released, destroyed or sent to auction. Cindy has been with the department in this
capacity for over nineteen years.
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Dennis Pasket is assigned to parking enforcement and his duties are to enforce all
parking ordinances mainly in the downtown area. Dennis also maintains and deploys the
speed trailer at numerous locations throughout the city. Dennis has been in this position
with the department for the past ten years. During the summer months of 2005, Dennis
was assigned to oversee the pay lots in the downtown area.
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Larry Buberl is one of the part-time Community Service Officers. Larry works
mainly during the summer months on the weekends performing parking enforcement
functions. Larry has also assisted Cindy Jacobson with property and evidence when
needed. Officer Buberl is a retired part time officer with the department.
Leo Miller, a retired full-time Stillwater Police Officer, is employed as a part-time
Community Service Officer. Leo's responsibility is that of code enforcement. Leo works
in the summer months responding to and proactively seeking code violations such as
messy yard complaints and hazardous conditions.
For the past several years, the department has employed full-time seasonal
community service officers. The department requires that the seasonal community service
officers be currently enrolled in a college level law enforcement program. In 2005,
Officer Adam Thorsten and Officer John Siebenaler worked throughout the summer
months as community service officers. These community service officers proved to be a
great asset with the calls for service reaching an all-time high for the department.
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Personnel Chanl!es
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Retirement
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In May of2005, Sergeant Art Sievert retired from the department after 29 years of
servIce.
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Resil!nations
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In January of 2005, Officer Paul Kezar resigned his employment as a patrol officer to
pursue other opportunities.
In February, Officer Scott Geving resigned his patrol officer position to take a position
with the Colorado State Patrol. He returned to the Stillwater Police Department in April.
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In March of 2005, Officer Carla Cincotta resigned her position as a patrol officer to
pursue a career with the Minnesota Bureau of Alcohol and Gambling Enforcement.
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Promotion
In July, Jeff Stender was promoted to Patrol Sergeant. Jeff had been assigned to
investigations for nine years.
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Assil!nments
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Officer Steve Hansen was assigned to Investigations in July of2005.
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Officer Brian Bruchu was temporarily assigned to Investigations in September of 2005 to
replace Sandra Vetsch who was on medical leave for the remainder of the year. Officer
Bruchu has been selected to replace Sandra Vetsch in the fall of 2006.
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Hirin2
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In 2005, the department hired a total of five officers. Officer Dave Wulfing was hired in
January as an addition to the department. Officer Chyrisse LeMoine was hired in
February to replace Officer Geving who left for a short time to the Colorado State Patrol.
Officer Scott Geving was re-hired in March to replace Officer Kezar. Officer Lance
Christianson and Officer Austin Peterson were hired to replace Sergeant Art Sievert and
Officer Carla Cincotta in July.
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Officer David Wulfine: and his Familv
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Officer Scott Gevine: and Officer Chvrisse LeMoine
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Lance Christianson
Austin Peterson
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Field Trainin2: Pro2:ram
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The department uses an extensive field-training program for the newly hired
police officers. The field-training program is a period of formal on the job training,
coaching and performance assessments for police officers that have been newly hired by
the department. The program normally consists of a minimum of ten weeks where the
newly hired officer is partnered with a Field Training Officer or (FTO). Each FTO has
attended a forty-hour training course, which prepares them in numerous areas for
assisting new officers.
The field-training program is broken down into five separate phases of training.
The first phase of training is a basic familiarization with the department, the city and the
policies and procedures used within the department. As the officer progresses into each
phase the workload for the officer increases, as they become more familiar with the
police procedures. At the end of each day or shift, the field-training officer completes a
Daily Observation Report (DOR) of the officer's activities throughout the day. This is a
documented report of how the new officer is progressing. As the officer completes the
first phase of training, he or she is partnered with another field training officer for Phase
II of training and yet another FTO for Phase III of training. Phase IV of the field training
process places the officer back with his or her original FTO. During this phase of
training, the field-training officer is in plain clothes and operates much like an observer,
allowing the public to focus on the uniformed officer rather than FTO. After completing
Phase IV the officer is certified for solo-patrol duties, this brings them into Phase V of
their training. The fifth phase of training continues until the officer is off his or her one-
year probationary period.
The field-training program is viewed as a portion of the hiring process.
Probationary officers must work hard and prove themselves throughout the program in
order to maintain their employment with the department. The department is committed to
providing the best possible service to the community and we insist on the best possible
police officers. The field-training program ensures that the community is getting the best
quality police officers.
In 2005, the Field Training Unit trained four newly hired officers. The department
also sent Officer Chris Crayne and Officer Kyle Sykes to field training school to assist in
the years to come.
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2005
Field Training Unit:
Sergeant Chris F elsch
Sergeant Nate Meredith
Officer Leslie Wardell
Officer Scott Geving
Officer Steve Hansen
Officer Brian Bruchu
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D.A.R.E. Pr02ram
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The department has been providing the D.A.R.E., (Drug Abuse Resistance
Education), program to Stillwater elementary schools for the past thirteen years. School
District 834 decided to discontinue the program in the 2004-2005 school year. The
program is now taught to all fifth grade students in private and parochial schools. The
department believes the program is a success and is committed to continue to provide the
program to all Stillwater schools desiring the program.
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D.A.R.E changed its curriculum in 2003. The program was shortened to nine
weeks from the previous seventeen-week curriculum. Each school year there are between
four or five classes requiring the D.A.R.E. program throughout Stillwater.
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The department believes that the D.A.R.E. program has been successful in this
community, largely due to its unique team approach. It brings students, teachers and law
enforcement together in a safe and positive environment and enlists parents and other
community members to reinforce the program's key messages about the benefits ofliving
a healthy lifestyle. Children involved in the program become familiar with the officers
and get to know them as normal people not just as police officers. This has helped the
department numerous times throughout the years as these children are not afraid to
approach an officer because of their experiences in the D.A.R.E. program.
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Officer Sandra Vetsch is currently the only officer assigned to teach D.A.R.E. as
the demand for the program has markedly decreased. Officer Sandra Vetsch received
training as a D.A.R.E. Officer in October of2002. She began teaching in the fall of2003.
Officer Vetsch has been a police officer for nine and one half years, the last four and one
half with the Stillwater Police Department.
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In-Service Trainin2
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The department is constantly looking for training opportunities to improve the
quality of service to the City of Stillwater. During the year, the department invested in a
vast amount of training for each officer. The average amount of training for each member
during the year was 83.5 hours. The minimum training hours required by the Minnesota
Board of Peace Officer Standards and Training is 48 hours for a three-year licensing
term, or 16 hours every year. Each year the State of Minnesota reimburses the department
for a portion of the total training costs. The total training costs include the training itself,
training coverage while the officer is at training and mileage to and from the training.
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All officers are required to be trained and certified in first aid at the level of First
Responder. Officers attend a refresher every other year. Officers are also mandated to
train in firearms and use of force several times each year. The State of Minnesota also
requires that officers be trained in emergency driving training once every licensing period
or once every three years.
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Sergeants and above all receive management level training through the Bureau of
Criminal Apprehension and a four-week course sponsored by the Institute for Law
Enforcement Administration in PIano, Texas. These courses provide the sergeants with
the skills they need to manage their assigned personnel and shifts. In January, Sergeant
Felsch and Sergeant Meredith attended the ILEA.
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In February, Captain Peterson attended the lO-week Northwestern University,
School of Police Staff and Command in Gilbert, Arizona. The college level course
focused upon advanced law enforcement administrative knowledge and skills.
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Officers assigned to Investigations were sent to numerous courses throughout the
year to enhance their skills for their job assignment. Crime scene investigation,
fingerprinting, interview and interrogation, are just a few of the many courses taken by
investigative officers. All these courses will enhance the individual officer's skills when
they return to patrol duties.
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The department has been a member of the Century College Law Enforcement
Training Program for several years. Each semester Century College offers classes directly
pertaining to current issues in law enforcement. Officers have attended most of the
classes offered by Century College. The department currently holds three seats in each
class reserved for any member of the department.
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In 2005, the department observed increased participation in the tuition
reimbursement program. In 2003 there was only one officer participating in the program.
There are currently four members of the department in the program. Members are
reimbursed a percentage of the tuition directly correlating to their final grade. The
program requires a participating member to remain with the department for a minimum
of four years after completion of their studies for the tuition debt to be paid.
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Records and Dispatch
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The records and dispatch section is staffed by two employees, Jennifer Peltier and
a half-time secretary, Linda Thompson. Since the mid-1980's and until Margaret Seim's
retirement in 2003 the department had been staffed with two full-time employees. One
full-time position was eliminated in 2003. In addition to the shortage in staffing, the
remaining employees are now transcribing all police reports. With the police departments
overall workload increasing every year and additional duties placed upon the current
employees, it has been difficult to maintain an acceptable level of service from this
section. Jennifer Peltier has been with the department for eleven years. Linda Thompson
has been with the department since September of 2000.
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The department typically has office staff Monday through Friday, 8 AM to 4:30
PM. When Jenn is absent, the office can be staffed by other personnel to answer the
telephones and walk up service, however; this removes those people from their own
duties. The office has been closed at irregular times during Jenn's absences. Jenn has
fulfilled all necessary records management functions as well as dispatching duties for all
non-emergency calls that come into the department. Linda's responsibilities have
increased as well throughout this period. All calls to the police department after business
hours are forwarded to the Washington County dispatchers.
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Jenn Peltier
Linda Thompson
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Use of Force Trainine
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The department puts an extensive amount of effort into the use of force training. It
is one of the most important training issues to law enforcement today. The department's
emphasis on training in the areas of firearms and use of force reduces the chances that a
use of force will be needed. The obj ective behind the training is that if trained properly
from the beginning, officers will be better prepared to foresee an incident that may
require a use of force thereby defusing the incident before it starts.
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All officers are trained in firearms and use of force at least four times a year. The
training focuses several areas: firearms, expandable baton, chemical training, mechanical
compliance techniques (punching, kicking, etc.), handcuffing and most importantly
verbal skills. Throughout any aspect of use of force, training officers are taught to use
their verbal skills to de-escalate a situation.
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Using the premise that officers will act in real life as they have been trained, the
training officers attempt to make the training as life-like as possible. The training often
involves scenario-based situations or timed events to place added pressure on the officer.
Practicing under pressure creates an atmosphere similar to the one officers will face on
the street.
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The Department also incorporates a product called "Simunition" into the training
curriculum. Simunition kits change the officer's duty weapon into a non-lethal paint
pellet gun. Training officers use Simunition to create life-like training scenarios such as
traffic stops or building search training. Simunition training was held at the old city
garage in October practicing building searches subsequent to alarms, open doors and
suspicious situations.
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Use of force training officers have all been specifically trained as instructors. The
training officers have been trained in either firearms or defensive tactics or both.
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Use of Force Instructors
Sergeant Chris F elsch
Sergeant Nate Meredith
Officer Steve Hansen
Firearms and Defensive Tactics
Firearms and Defensive Tactics
Firearms and Defensive Tactics
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The department also utilizes X-26 and M-26 Tasers. Taser is a brand name for a
handheld battery operated, laser sighted, less-lethal weapon that when used appropriately
will temporarily disable a combative subject by providing an electrical shock to that
subject. The desired effect will allow officers to take a subject into custody without the
use of a higher force option thereby reducing potential injury to the subject and the
officers. All officers were trained in the use of the Taser in the spring and it has been
used successfully on several occasions throughout the year.
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The department continues to conduct firearm training at the North Hudson Gun
Club. The gun club charges a nominal fee per officer for the use of their facility.
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Pursuit and Emen!encv Vehicle Drivers Trainine
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All officers with the department attend training in emergency vehicle operation at
least once every three years. This training includes emergency driving maneuvers and
training in police vehicle pursuits. Every newly hired officer undergoes emergency driver
training within one month after starting his or her employment with the department.
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All Stillwater officers are trained in the P.I.T. (Pursuit lntervention Tactic)
maneuver. The P.I.T. course gives officers hands on experience at removing a suspect's
vehicle from the road and terminating a pursuit before any injury or damage occurs.
Studies have shown that the longer a pursuit ensues the more likely it is that injury or
property damage will occur. Officers are also trained in recognizing when a pursuit
should be discontinued and are encouraged to continually analyze pursuit conditions.
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All department vehicles are equipped with "Stop-Sticks". "Stop-Sticks" is a brand
name for portable road spikes that are designed to be placed in front of an oncoming
suspect vehicle. When the suspect vehicle passes over the spikes the vehicles tires slowly
lose air until the tires are flat.
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Minnesota Hil!hwav Safety Center
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The department obtains the training through the Minnesota Highway Safety
Center in St. Cloud. The Highway Safety Center furnishes the training vehicles.
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In 2005, Stillwater officers were directly involved in six pursuits. All six pursuits
were terminated without injury to the officer, suspect or any innocent bystander.
Minnesota Statute 604.16 states that all damage resulting from a pursuit is the
responsibility of the suspect and his or her insurance company. The suspect or his or her
insurance company has paid for all the damages that resulted from police vehicle pursuits
in 2005.
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Fleet Maintenance
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The department currently has a fleet of fifteen vehicles. Of the fifteen police
vehicles three are assigned to investigations, one each to the chief, captain, and one truck
to each of the community service officers. The remaining eight vehicles are marked
patrol vehicles. In 2005, the department replaced two marked patrol vehicles with two
new Ford Crown Victoria Police Interceptors and another with a 2005 Ford Expedition.
The department keeps each marked squad car for three years. In 2005, the department's
vehicles traveled 223,678 miles and used 23055 gallons of gasoline.
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The current number of patrol vehicles requires that two of the eight cars be on the
road 75% of the time. This has caused additional breakdowns and subsequent repairs and
lost time on the street. In order to reduce vehicle repair costs and keep vehicles operating
the department will be increasing the fleet of patrol cars to nine vehicles in 2006.
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The department is also transitioning from Mobile Data Terminals in each patrol
vehicle to Mobile Computers in each patrol vehicle. Currently the department has five
computers and three MDT's. The computers will add to the effectiveness of patrol
operations as officers can automatically run and print offender information, view
photographs, retrieve mapping programs and access the Internet all from the squad car.
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All new patrol vehicles are purchased with a service contract from Ford covering
the power train for a period of three years or 75,000 miles. The department has also
purchased service contracts for each patrol vehicle through Stillwater Ford. The service
contracts are set up at $5000.00 for each vehicle. Stillwater Ford has been very
accommodating when servicing our vehicles. Stillwater Collision and Restoration
(formerly Gannon's Auto Body) has performed auto body repair in 2005. Stillwater
Collision has provided quick and quality service to the department.
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Sergeant Roettger supervised the fleet maintenance and repair of all police
vehicles. Community service officers have assisted with ensuring that all vehicles receive
the repairs necessary and routine maintenance.
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The Great River Enen!v Bicvcle Festival
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On June 12,2005, the Great River Energy Bicycle Festival held its annual bicycle
race in Stillwater. The race was held on a route that toured a portion of downtown as well
as a segment of the south hill. The event drew thousands of people to town to watch the
races. Many streets had been cut off or closed for the afternoon, which caused
considerable traffic problems throughout the city. While the event's promoters had
volunteers to assist at specific locations within the race route, officers had to deal with the
additional crowds and outlying traffic problems.
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2005 Lumberiack Davs
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In order to provide as safe an atmosphere as possible for the event, the department once
again hired additional officers from other departments. Stillwater and other departments
combined for as many as forty-four officers on duty for Saturday night's festivities. The officers
were assigned to three person teams and given specific areas in the downtown area to patrol on
foot.
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During the event, Stillwater police employees logged a total of 515.5 hours of overtime.
Officers from assisting agencies compiled 459 hours of overtime throughout the event. In 2005,
the department had 311 incidents compared to 364 in 2004. The 2004 LJD also included Sunday
night activities. Selected LJD statistics have been broken down as follows:
2004 2005
Disturbances/Detox/ Assault
100
80
Theft/ Robbery/Burglary
14
13
Damage to PropertyNandalism
18
12
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Stillwater Police Reserve
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In 2004, the department created a Police Reserve Unit. The unit was created to
address a need for additional help for the patrol division throughout the year but
especially in the summer months. Members of the unit must be at least 18 years of age
and are selected based upon interest and qualifications. Many of the members are
students enrolled in law enforcement programs studying to eventually become police
officers. There are also members who simply want to be involved in volunteering in the
community. The department greatly appreciates all of the members of the police reserve.
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The unit holds meetings and training sessions at least once a month and each
member is required to ride along with full-time officers for a number of hours each
month. More experienced reserve officers are allowed to take a police vehicle and assist
patrol officers throughout the year.
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Reserve officers are of particular assistance to the department during special
events directing traffic, transporting prisoners and assisting at public service events.
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Reserve Officer Eric Ellinl!sworth assistinl! at LJD
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Part-time officer Doug Buberl supervises the Police Reserve Unit. Several other
members of the department assist with training the reserve officers at formal training
sessions or by taking the reserve officers as passengers on their shifts.
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Firearms Safety Courses
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Officer Steve Hansen teaches the Firearms Safety Course designed by the
Minnesota Department of Natural Resources Enforcement Division. Officer Hansen
teaches the course once a year to approximately thirty students each session. The course
is a comprehensive look at hunter and gun safety. The course involves four classroom
sessions and a field trip to an outdoor shooting range. Topics of training include:
knowledge of safe handling of various types of common firearms, hunter responsibility
and ethics, wildlife identification, survival and first aid and Minnesota state laws and city
ordinances related to hunting. Participants must pass the MN-DNR written exam and
field practical test to receive a firearm safety permit.
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Statistics
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The following pages depict statistics for 2005 as well as the preceding years. The
statistics present a picture that show crime and requests for police services are increasing
in Stillwater.
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The department has been tracking officer-initiated activity since January 1 of
1998. Officer initiated activity includes all traffic enforcement as well as any activity an
officer initiates that is not requested by the department or member of the community.
The officer-initiated activity spreadsheet also displays the number of motor vehicle
personal injury and property damage accidents that were reported in a given year.
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In 2005, Officer Initiated Activity increased from 2004 by 349 incidents. The
Officer Initiated Activity increase of 13.5 percent correlates with a decrease in personal
injury and property damage motor vehicle accidents. All accidents decreased from 2004
by 20 percent.
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In 2005, the total calls reported to the department reached an all-time high. The
department received 15,002 reports. This is 17.65 percent above the average of the
previous five years and over 36 percent over 2000.
The Part I and Part II crime statistics decreased 1 percent from 2004 but remain 5
percent over the past seven-year average. The clearance rates for 2005 offenses will not
be available until April of 2006.
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The 2005 quarterly statistics depict at what times of the year the police
department receives every type of call. The graphs show that the department received
most of its calls between April and September of2005.
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2005 Police Department Bud2et
The final department budget for the year was $2,397,911.00. The annual budget is
divided into five general categories: Personnel Services (salaries, insurance, etc.),
Supplies, Other Services and Charges, Miscellaneous Charges and Capital Outlay.
I
Personnel Services is by far the largest category in the budget, 82%. This
encompasses all salaries and benefits paid to all department employees. It includes
retirement, medical, dental, holiday pay and uniform allowances. The budget for this
category was $1,940,079.00. The department used 99% of this budgeted item leaving
$10,675.86.
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The Supplies category is only 2.54% of the annual budget, $60,000.00. It includes
automotive fuel, automobile maintenance supplies, tires, paper and other minor
equipment. The largest portion of this category is automotive fuel, which severely
affected this budget category. The department was $16,797.19 over budget in this
category. Gasoline prices caused that particular line item to rise 150% over expected
costs, $15,000.00 over the budgeted amount.
The Other Services and Charges category is 6.43% of the budget, $151,722.00.
This includes training; vehicle repair, maintenance agreements, telephone and terminal
access charges among others. This category was overspent by $7,556.63 due to the hiring
and training of one additional officer and the replacement of four other officers.
I
The Miscellaneous Charges section amounts to .68% or $16,000.00. This includes
doctor's fees, membership and license fees, and other miscellaneous expenditures. This
budgeted category was overspent by $4,166.83 mainly due to a dramatic increase in
veterinarian and medical doctor expenses.
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Capital Outlay was 8.12% of the 2005 budget or $191,600.00. In 2005, the
department purchased two 2005 Ford Crown Victoria squad cars, one 2005 Ford
Expedition for patrol use and one Chevrolet Trailblazer to replace the chiefs vehicle.
The figures presented here do not reflect funds reimbursed to the general fund that
had been expended out of the police department budget. There was nearly $20,000
dollars spent on Lumberjack Days overtime, $8,500.00 for the Safe and Sober grant,
$5,000.00 on ballistic vest grants as well as several other smaller amounts throughout the
year.
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. MEMORANDUM
TO: Mayor and City Council
~
FROM: Shawn Sanders, Interim Public Works Director
DATE: April 14, 2006
SUBJECT: Agreement with Bonestroo to Prepare Concept Plans For Millbrook
DISCUSSION:
.
As part of the Millbrook Development, ten acres of park land in the northwest corner of
the property is being dedicated to the City. The Developer has agreed to grade the park
according to the City's needs but they need to know what the plans are for the park. We
have asked Bonestroo Engineering to prepare a proposal for a couple of concept plans for
the park. The cost for the preparation of the plans is $3,000. Once completed, these
plans would be presented to the Park and Recreation Board for their review and
comment.
RECOMMENDATION:
It is recommended that the City approve and accept the proposal from Bonestroo
Engineering in preparing concept plans for the Millbrook Park
ACTION REQUIRED
If Council concurs with staff recommendation Council should pass a resolution accepting
the proposal and enter into agreement with Bonestroo Rosene Anderlik & Associates for
concept plans on the Millbrook Park property.
,..
ACCEPTING THE PROPOSAL AND ENTER INTO AGREEMENT WITH
BONESTROO FOR SERVICES ON THE MILLBROOK PARK PLAN
WHEREAS, a proposal for concept plans for the Millbrook Park property has been
received; and
WHEREAS, the proposal was presented to Council,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF STILLWATER, MINNESOTA:
The Mayor and Clerk are hereby authorized and directed to enter into a contract
with Bonestroo, Rosene, Anderlik and Associates, Inc. in the name of the City of
Stillwater for concept plans for the Millbrook Park property.
Adopted by the City Council this 18"' day of April 2006.
Jay L. Kimble, Mayor
Attest:
Diane F. Ward, City Clerk
VABonestroo 2335 West Highway 36 ■ St. Paul, MN 55113
A Rosene Office: 651-636-4600 ■ Fax: 651-636-1 31 1
Anderlik & www.bonestroo.com
Associates
Engineers & Architects
April 14, 2006
Shawn Sanders, City Engineer
City of Stillwater
216 North 4"' Street
Stillwater, MN 55082
Re: Millbrook Development Park Concept Plans
Dear Shawn:
On April 5, you and Klayton requested a cost estimate and proposal from us to complete two concept
plans for one of the parks that will be included in the Millbrook Development. This letter constitutes our
Proposal, prepared in accordance with the Professional Services Agreement between the City and
Bonestroo, Rosene, Anderlik and Associates, Inc., dated June 12, 1999 ("Master Agreement").
Project Description/Basic Services
City staff have indicated that the park concept plan provided by the developer for the Millbrook area does
not include all of the facilities or arrangement of facilities that the City is interested in considering in the
plan for this park. Staff requested that we provide a cost estimate for two concept plans to be provided to
the Park Board for discussion.
The plans would include many of the facilities shown on the developer's plan, and the following:
1) One plan should also show 2 hockey rinks, with a 40-stall parking lot, and warming house
with bathrooms. The rinks would be lighted, and include an equipment shed for a zamboni
and chiller machines. The plan should also include an area for a large bonfire pit.
2) The other plan should show no hockey rinks (these would go to another location in the city),
and would show a fast -pitch softball field instead.
The plans should show two thoughtful, feasible options for arrangements of the desired facilities.
The City is requesting two concept plans with the desired facilities and cost estimates for each of the
concepts.
Owner Responsibilities
The City and developer will provide existing plans, data, and mapped information for the projects, and
will coordinate presentation of the concepts to the Park Board. (We have already received the electronic
drawings from the developer's consultant, to assist in preparation of this cost estimate.)
■ St. Paul, St. Cloud, Rochester, MN ■ Milwaukee, WI ■ Chicago, IL
Affirmative Action/Equal Opportunity Employer and Employee Owned
City of Stillwater
Millbrook Development Park Concepts
April 14. 2006
Page 2
.
Tasks and Estimated Costs
We will provide two concept plans in AutoCAD format, indicating the scale and dimensions of proposed
facilities. The AutoCAD drawings will be rendered and colored so that they are easily legible. We will
provide a cost estimate for each concept.
We estimate that the cost for our services to provide the concept plans and cost estimates is $3,000.
Project Schedule
We will complete the concept plans and cost estimates within two weeks of authorization to proceed with
this project. The concept plans and cost estimates will be provided in electronic and hard copy format to
the City (up to 10 color copies are included in the estimate).
Thank you for requesting our services for this project. It is a pleasure to work with you and the City.
Please call me at (651) 604-4758 if you have questions regarding this proposal.
Sincerely,
Bonestroo Rosene Anderlik & Associates
.
Sherri A. Buss, RLA
Project Manager
Mark A Hanson, P.E.
Vice President
CITY OF STILLWATER
Larry Hansen, City Administrator
Jay Kimble, Mayor
Date
Date
,
. St. Paul, St. Cloud, Rochester, MN · Milwaukee, WI . Chicago, IL
Affirmative Action/Equal Opportunity Employer and Employee Owned
.
.
.
April 15, 2006
#:-~I
Mayor and City Council
City of Stillwater
216 North 4th Street
Stillwater, MN 55082
RE: Damage to City Property
Dear Mayor and Council Members,
I wanted to write to you to ask for help for this past winter storm damage
to the roadway and adjoining ground cover of my property at 2263 Orwell
Court North.
The snow plows dug deeply into the ground on the perimeter of my property
and turned it over.
Mind you, this is NOT a complaint as I fully understand that the CITY has
easement rights some 8-10 feet into my property line. It is that I have tried
to repair some of the damage but physically, at my age, not able to do as
much repair as there is.
I have written to you members in the past of the exemplary service your
maintenance people do for our City. This is NOT to be a reflection on them!
But could I please have some help in repairing what is deemed to be City
property in need of repairs?
Thank You.
Sincerely,
~+-.~ ~~
Gary F. Campbell
2263 Orwell Court North
Stillwater, MN 55082
PH: 651-351-0350
.
STILLWATER FU5L1C L15RAKY
223 N. Fourth St.
Stillwater MN 55082-4806
651.+39.1675 FAX 651.+39.0012
FYI
Board of Trustees Meeting Agenda
Tuesday, April 11, 2006, 7:00 P.M.
1. Call to Order & Introductions
2. Adoption of the Agenda
3. Communications and Public Commentary
4. Consent Calendar
A. Adoption of Minutes+
B. Payment of Bills
C. Monthly Activity Report*
D. Other Activity Reports+
E. Web Site Usage Report
F. Director and Other Staff Reports+
G. Financial Report - No financial report is available this month
H Policy Review - No policy this month
A+
I
A
5. Building Expansion
A. Progress Report
B. Work Authorizations
C. Board Tour
I
I
D
.
6. Fundraising Campaign
A. Campaign Events
. Golf Tournament
Sneak Preview Gala
C. Report of Other Progress to Date
D. Board Fundraising Targets & Pledges
E. Library Foundation
F. Wish Book
I
I
1
D+
7. Parking Ramp Card Access
D
8. Operational Policies: Board Work Groups
Hours, Personnel, Volunteers
Coffee Shop
Meeting Room and Terrace Policies
Gallery policies
D
9. 2005 Annual Report to the State of Minnesota
1+
10. Other
11. Adjournment
.
If you are unable to attend this meeting, please leave a message for Ann (ext. 17) before 5 P.M.
on Monday, April 10, 2006.
A=Action Item I=Information Item D=Discussion Item
+= Document in Packet *= Document to be Distributed at Meeting #=Document Previously
Distributed
Agenda item 4.A.
.
STILLWATER PUBLIC LIBRARY
223 N. FOURTH ST.
STILL WATER, MN 55082-4806
651439-1675 FAX 651439-0012
Board of Trustees Meeting Minutes
Tuesday, March 14,2006
Present: Bill Hickey, Dick Huelsmann, Ruth Ranum, ML Rice, Julia Sandstrom, Brian Simonet
Absent: Bill Fredell, Andrea Tipple, Mary Weber
Staff Present: Lynne Bertalmio, Carolyn Blocher
1. Call to Order The meeting was called to order at 7 :08 pm in the temporary library facility at
Valley Ridge Mall, 1305 Frontage Road West.
2. Adoption of the Agenda The agenda was added to and adopted. Huelsmann/Simonet
3. Communications and Public Commentary Director Bertalmio shared several items.
4. Consent Calendar The Consent Calendar was approved including payment of bills as
follows: $775.72 for 2005; $709,665.99 for 2006 with $647,787.90 of that for construction and
$41,541.25 for the architect. Rice/Ranum
.
5. Building Expansion
A. Progress Report President Hickey reported on construction.
B. Work Authorizations The Board was given a copy of the revised Scope Authorization
that had been withdrawn at the February meeting.
C. Photographic Record Former Trustee Nick Gorski presented a slide show of
construction pictures he has taken as a volunteer. Look for pictures on the library website.
6. Fundraising Campaign
A. Campaign Events
Golf Tournament Trustee Simonet announced that the 2006 golf Tournament date
has been changed to Monday, June 19th. Event co-chair Ann Wolff and Friends
President Mary Ann Sandeen presented information regarding the tournament. They
passed range buckets out and requested that Trustees fill them with auctionable items
for the silent auction/raffle portion of the event. Simonet also requested help with fund
raising portions of the event.
Sneak Preview Gala Trustee Huelsmann announced the likely date for the gala-
Saturday, August 26th.
B. Report of Other Progress to Date The proposals authorized at the February
meeting have been submitted. A "wish book" for furnishings will be put together.
C. Board Fundraising Targets Board members are reminded of their own pledges and
to keep encouraging the contacts that have been identified.
D. Stillwater Library Foundation The request approved last month is with the City
Attorney.
.
7. Release of 2006 Capital Funds part 2 The Board approved a request to the City
Council to release the following funds from the 2006 capital budget: $30,000 for digital ID
.
.
.
Minutes 3/16/06 page 2
equipment and $8,600 for 2 self-check stations. These are items that 3M is donating to the library.
The sums above cover shipping and installation.
8. Other
9. Adjournment
The meeting adjourned at 8: 1 O.
Agenda item 4.A.
STILLWATER PUBLIC LIBRARY
223 N. FOURTH ST.
STILL WATER, MN 55082-4806
651439-1675 FAX 651439-0012
.
Board of Trustees Meeting Minutes
Tuesday, March 14,2006
Present: Bill Hickey, Dick Huelsmann, Ruth Ranum, ML Rice, Julia Sandstrom, Brian Simonet
Absent: Bill Fredell, Andrea Tipple, Mary Weber
Staff Present: Lynne Bertalmio, Carolyn Blocher
1. Call to Order The meeting was called to order at 7 :08 pm in the temporary library facility at
Valley Ridge Mall, 1305 Frontage Road West.
2. Adoption of the Agenda The agenda was added to and adopted. Huelsmann/Simonet
3. Communications and Public Commentary Director Bertalmio shared several items.
4. Consent Calendar The Consent Calendar was approved including payment of bills as
follows: $775.72 for 2005; $709,665.99 for 2006 with $647,787.90 of that for construction and
$41,541.25 for the architect. RiceIRanum
5. Building Expansion .
A. Progress Report President Hickey reported on construction.
B. Work Authorizations The Board was given a copy of the revised Scope Authorization
that had been withdrawn at the February meeting.
C. Photographic Record Former Trustee Nick Gorski presented a slide show of
construction pictures he has taken as a volunteer. Look for pictures on the library web site.
6. Fundraising Campaign
A. Campaign Events
Golf Tournament Trustee Simonet announced that the 2006 golf Tournament date
has been changed to Monday, June 19th. Event co-chair Ann Wolff and Friends
President Mary Ann Sandeen presented information regarding the tournament. They
passed range buckets out and requested that Trustees fill them with auctionable items
for the silent auction/raffle portion of the event. Simonet also requested help with fund
raising portions of the event.
Sneak Preview Gala Trustee Huelsmann announced the likely date for the gala-
Saturday, August 26th.
B. Report of Other Progress to Date The proposals authorized at the February
meeting have been submitted. A "wish book" for furnishings will be put together.
C. Board Fundraising Targets Board members are reminded oftheir own pledges and
to keep encouraging the contacts that have been identified.
D. Stillwater Library Foundation The request approved last month is with the City
~~ .
7. Release of 2006 Capital Funds part 2 The Board approved a request to the City
Council to release the following funds from the 2006 capital budget: $30,000 for digital ID
.
Protecting, maintaining and improving the health of all Minnesotans
April 4, 2006
PWSID: 1820024
Stillwater City Council
c/o Ms. Diane Ward, Clerk
Stillwater City Hall
216 North Fourth Street
Stillwater, Minnesota 55082
Dear Council Members:
All community water systems must distribute an annual Drinking Water Report, officially known as a
Consumer Confidence Report, to their customers. The deadline for the completion and delivery of the
report is July 1. The basic information required in the report includes the source of the system's drinking
water, any monitoring results that showed detections for the previous calendar year including violations if
any, compliance information, and standard language required by the U. S. Environmental Protection
Agency. (Note: If information you have compiled differs from what is indicated on the report sent to your
water superintendent, please call 1-800-818-9318.)
.
We have sent a packet to your water superintendent that includes a report with most of the required
information, and also a Certification of Completion form. It is your responsibility to ensure that the
report is produced and distributed and that the completed certification form, along with a copy of
the report, is returned to the Minnesota Department of Health by July 1, 2006.
While the report sent to your superintendent contains most of the information needed, it will be
necessary to add a name and phone number for customers with questions or requests for additional
information. There may be other places on the report where additional information is required. These
areas have been noted with gray-shaded areas.
It may be in your best interest to include even more information, beyond what is required by the rule, in
the report. Keep in mind that all the information in the Minnesota Department of Health (MDH) report
must be included in a reformatted report. Additional information may be added, but everything from the
MDH report must be included. This could include a description of your treatment processes and any
upgrades that are planned for your water system. The report requires detection information only on
primary contaminants, but it may be wise to address contaminants that are causing aesthetic problems
with your water. If you have detectable levels of secondary contaminants, your customers may have a
greater concern about them than about those that can bring about adverse health effects. Rather than
ignore this issue, you may want to address it and point out that the iron, manganese, etc., are not causing
any adverse health effects even though they may be making the water look, taste, and/or smell bad.
Also, for systems that serve a population that contains a significant number of people who do not speak
English, please consider including one or more of the statements below in the report. (The statement
says, "This report contains very important information. Translate or ask someone who understands it.")
Spanish: Informaci6n importante. Si no la entiende, haga que alguien se la traduzca ahora.
Hmong: Nov yog ntaub ntawv tseem ceeb. Yog koy tsi to taub, nrhiav neeg pab txhais rau koh
kom sai sai.
.
Distribution:
General Information: (651) 201-5000 . TOO/TTY: (651) 201-5797 . Minnesota Relay Service: (800) 627-3529 . www.health.state.mn.us
For directions to any of the MOH locations, call (651) 201-5000 . An equal opportunity employer
.
e
.
Stillwater City Council
2
April 4, 2006
PWSID: 1820024
You must distribute a copy of the report to all of your customers by mail or other means. Efforts must be
made to get the reports to actual customers rather than to just the billing customer. One method is to
mail the report to all postal patrons within the service area using a "Simplified Address"; check with your
post office about this. Other options include publicizing the availability of the report through the media,
delivering multiple copies for distribution by single-biller customers such as apartment buildings or large
private employers, and posting the report on the internet.
A copy of the completed report must be submitted to the MDH, along with a Certification of Completion
form certifying that the information in the report is accurate and that the required distribution to customers
was completed. You must also retain a copy of the report for at least three years. Failure to produce
and distribute a report as required--as well as failure to submit the required documentation to
MDH by July 1, 2006--may result in enforcement actions, including fines, from the U.S.
Environmental Protection Agency and/or the Minnesota Department of Health.
If you have any questions, please call 1-800-818-9318.
Sincerely,
~
Richard D. Clark, P.E., Supervisor
Community Public Water Supply Unit
Environmental Health Division
P.O. Box 64975
St. Paul, Minnesota 55164-0975
RDC:kr
Diane Ward
&om:
~~nt:
To:
Subject:
Pat Raddatz [Pat.Raddatz@co.washington.mn.us]
Thursday, April 13, 2006 12:03 PM
Pat Raddatz
Washington County Board Agenda - 4/18/06
Washington County Board of Commissioners
14949 62nd Street North
Stillwater, MN 55082
Washington County Board Agenda
April 18, 2006 * 9:00 a.m.
1. 9:00 - Roll Call
Pledge of Allegiance
2. 9:00 - Comments from the Public
Visitors may share their comments or concerns on any issue that is a responsibility or function of
1
e
Washington County Government, whether or not the issue is listed on this agenda. Persons who
wish to address the Board must fill out a comment card before the meeting begins and give it to the
County Board secretary or the County Administrator. The County Board Chair will ask you to come
to the podium, state your name and address, and present your comments. You are encouraged to
limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an
individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not
relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the
number of individual presentations to accommodate the scheduled agenda items.
3. 9: 1 0 - Consent Calendar
4. 9: 1 0 - Community Volunteer Service * Mary Cecconi, President
Community Involvement Awards
5. 9:40 - Transportation and Physical Development * Don Theisen, Director
Award for Construction of the North Service Center and Library
.6. 9:50 - Sheriff's Office * Steve Pott, Sheriff
800 MHZ Communication Update Final Plan
2
7. 10:05 - Public Health and Environment * Lowell Johnson, Director
.. Seven Wonders of Engineering Award and Recognition of the Project Partners
B. Avian Flu and Pandemic Influenza Preparedness
8. 10:35 - General Administration * Jim Schug, County Administrator
Legislative Update
9. 10:45 - Commissioner Reports * Comments - Questions
This period of time shall be used by the Commissioners to report to the full Board on committee
activities, make comments on matters of interest and information, or raise questions to the staff. This
action is not intended to result in substantive board action during this time. Any action necessary
because of discussion will be scheduled for a future board meeting.
10. Board Correspondence
11. 11 :00 - Adjourn
12. 11 :00 to 11 :30 - Workshop with the Office of Administration
3
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2007 Budget Guidelines
***********************************************************************************
Meeting Notices
April 18 - HRA Board Meeting
3:30 p.m., 1584 Hadley Avenue North * Oakdale
April 18 - County Volunteer Appreciation Reception 5:00 p.m., 101 West Pine Street * Stillwater
April 18 - Historic Courthouse Advisory Council 5:00 p.m., 101 West Pine Street * Stillwater
April 19 - Workforce Investment Board
8:30 a.m., 2150 Radio Drive * Woodbury
April 19 - Plat Commission
9:30 a.m., Washington County Government Center
april 20 - Metro Transportation Advisory Board 2:00 p.m., 230 East 5th Street, Mears Park Centre-
St. Paul
April 20 Parks and Open Space Commission 7:00 p.m., Washington County Government Center
4
***********************************************************************************
.IVashington County Board of Commissioners Consent Calendar * April 18, 2006
Consent Calendar items are generally defined as items of routine business, not requiring discussion,
and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for
discussion and/or separate action.
The following items are presented for Board approval/adoption:
Administration
A. Approval to appoint Tegen Kraemer, Stillwater, to the Child Protection Citizen Review Panel, to a
first term expiring June 30, 2008.
B. Approval of resolution adopting Ordinance No. 173, amending the Washington County
Comprehensive Plan and approving a rezoning request.
Assessment, Taxpayer Services and Elections
C. Approval of resolution, application from the City of Stillwater for approval of a new authorized
public use for tax-forfeited parcel 20.030.20.24.0001.
5
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Community Corrections
D. Approval to engage in a service agreement with Meketarian, Inc. to provide Multi-Systemic
Therapy (MST) services, a juvenile placement alternative intensive in-home therapy program.
Public Health and Environment
E. Approval for the County Board Chair and County Administrator to enter into an agreement with
Stillwater Medical Group related to purchase of medical services for the Jail Health Unit.
Recorder
F. Approval for plat of Wild Bush Acres, New Scandia Township.
Transportation and Physical Development
G. Approval of resolution, purchase the Taylor property (17725 Lisbon Avenue) for inclusion into Big
Marine Park Reserve.
.
Pat Raddatz, Administrative Assistant
6
Diane Ward
ADm'
.nt:
To:
Subject:
Pat Raddatz [Pat.Raddatz@co.washington.mn.us]
Thursday, April 06, 2006 11 :44 AM
Pat Raddatz
Washington County Board Agenda - 4/11/06
Washington County Board of Commissioners
14949 62nd Street North
Stillwater, MN 55082
Washington County Board Agenda
April 11, 2006 * 9:00 a.m.
1. 9:00 - Roll Call
Pledge of Allegiance
2. 9:00 - Comments from the Public
Visitors may share their comments or concerns on any. issue that is a responsibility or function of
1
.
Washington County Government, whether or not the issue is listed on this agenda. Persons who
wish to address the Board must fill out a comment card before the meeting begins and give it to the
County Board secretary or the County Administrator. The County Board Chair will ask you to come
to the podium, state your name and address, and present your comments. You are encouraged to
limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an
individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not
relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the
number of individual presentations to accommodate the scheduled agenda items.
3. 9: 1 0 - Consent Calendar
4. 9:10 - Community Corrections * Tom Adkins, Director
Community Corrections Advisory Board Update
5. 9:20 - Transportation and Physical Development * Jim Luger, Parks Director
A. Contract Award for Division 27 * Mechanical for the South Service Center
.. Use of County Gravel Pit for CSAH 8/14 Construction Project
6. 9:40 - Re-Open Public Hearing - Transportation and Physical Development
2
Application from Holiday Stationstores, Inc. for a Comprehensive Plan Amendment and Rezoning of
Property Located in West Lakeland Township
.. 10: 1 0 - General Administration * Jim Schug, County Administrator
Legislative Update * John Kaul, Legislative Liaison
8. 10:40 - Commissioner Reports * Comments - Questions
This period of time shall be used by the Commissioners to report to the full Board on committee
activities, make comments on matters of interest and information, or raise questions to the staff. This
action is not intended to result in substantive board action during this time. Any action necessary
because of discussion will be scheduled for a future board meeting.
9. Board Correspondence
10. 10:55 - Adjourn
11. 11 :00 to 11 :30 - Workshop with Assessment, Taxpayer Services, and Elections
2006 Assessment Report
12. 11 :30 to 12:00 - Workshop with Transportation and Physical Development * Parks
3
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Lake Elmo Park Reserve Master Plan Amendment
13. 12:00 to 1 :00 - Workshop with County Administrator * Administration Conference Room
Annual Performance Review
***********************************************************************************
Meeting Notices
April 11 - Mental Health Advisory Council 4:00 p.m., Washington County Government Center
April 12 - Metropolitan Emergency Services Board 10:30 a.m., 2099 University Avenue West * St.
Paul
April 12 * MELSA
12:00 p.m., 1619 Dayton Avenue * St. Paul
epril12 * MICA
2:00 p.m., 161 St. Anthony Avenue * St. Paul
April 13 - Community Services Advisory
4
7:30 a.m., Washington County Government Center
***********************************************************************************
.ashington County Board of Commissioners Consent Calendar * April 11, 2006
Consent Calendar items are generally defined as items of routine business, not requiring discussion,
and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for
discussion and/or separate action.
The following items are presented for Board approval/adoption:
Administration
A. Approval of the March 28, 2006 Board meeting minutes
B. Approval to appoint James Keller, Denmark Township, to the Public Health Emergency
Preparedness Advisory Committee to a first term expiring December 31, 2006.
C. Approval of Commissioner's Service award to Brian Nichols for his 37 years of public service.
Assessment, Taxpayer Services, and Elections
D. Approval to renew on-sale and Sunday liquor license for Afton Alps, Inc., for the period of April 1,
5
.
2006 through March 31, 2007.
Recorder's Office
E. Approval of Plat of Audubon, Baytown Township.
Transportation and Physical Development
F. Approval of resolution, contract with Gladwin Machinery and Supply Company for a heavy duty
hydraulic shear and hydraulic radius cutter in the amount of $31 ,927.10.
Pat Raddatz, Administrative Assistant
Washington County
Phone: (651) 430-6014
.-mail: pat.raddatz@co.washington.mn.us
6
.
March 23, 2006
STILLWATER TOWN BOARD MEETING
Town Hall
7:00 P.M.
PRESENT: Chairperson Sheila-Marie Untiedt, Supervisors David Johnson,
Jim Doriott and Linda Countryman. Also, Treasurer Gloria Sell,
Attorney Soren Mattick, Engineer Paul Pearson and Planner Dick
Thompson.
Hanzlik Variance Hearing
Vern and Mimi Hanzlik who reside at 10433 Norwood Avenue North, Stillwater
Township, Minnesota were present to request a variance to construct a horse stable of
3,600 square feet. The Hanzlik's property consists of 14 acres. The ordinances allow
only 2,500 square feet of buildings for this size property. The variance is requested by
the Hanzliks to address this issue.
af\ letter submitted by Mimi Hanzlik dated March 6, 2006 was put into the record. It
~xplained what they plan to do and why they need the 3,600 square feet building for
keeping horses.
Neighbor Jill Stang has concerns with the possibility of machinery noise.
Planner Thompson's report of March 17, 2006 giving the rationale for denying the
variance will be attached to these minutes.
Hearing was adjourned.
Clerk
Chairperson
Approved
.
.
March 23, 2006
STILLWATER TOWN BOARD MEETING
Town Hall
7: 12 P.M.
PRESENT: Chairperson Sheila-Marie Untiedt, Supervisors David Johnson,
Jim Doriott and Linda Countryman. Also, Treasurer Gloria Sell,
Attorney Soren Mattick, Engineer Paul Pearson and Planner Dick
Thompson.
1. AGENDA - M/S/P Countryman/Doriott moved to adopt the agenda as amended.
(4 ayes)
2. MINUTES - M/S/P Doriott/Countryman moved to approve the 3/9/06 town board
meeting minutes as written. (4 ayes)
3. TREASURER-
a. Claims and checks #17654 thru #17665 were reviewed and approved.
b. The attorney will communicate with Mr. Buchman about the $901.50 balance
due on his escrow account. The supervisors feel that he was given
. extraordinary consideration and that the escrow money must be paid.
c. A meeting fee will not be paid to township personnel for attending the dinner
meeting in February each year.
d. TKDA's response to fees requested by the township have not been forthcoming
as yet. (Leys, Buchman, P. Johnson)
e. Slowly but surely the outstanding escrow status is being dealt with.
4. ATTORNEY-
a. The Meinecke issue of a barn being lived in on her property (10020 Norell
Avenue North) is being dealt with.
b. The planner believes that the Weber property is legal now that one of the
horses have been moved out.
c. Marine On St. Croix WMO Joint Powers Agreement - The agreement has
been reviewed and approved by the attorney.
M/S/P johnson/Countryman moved that the attorney write a letter to
recap his comments. Additional joint power insurance coverage may be
required. Subject to the attorney's review the township is prepared to
endorse any changes. (4 ayes)
.
5. PLANNER-
a. Hanzlik Variance Reauest - The 3,600 square foot building on 14 acres does not
meet the specifications of the ordinance. There has been no acceptable proven
hardship in this case for exceeding the 2,500 square foot size allowed. The
planner's attached report recommends denial of the variance.
.
March 23, 2006
STILLWATER TOWN BOARD MEETING
Town Hall
7:00 P.M.
PRESENT: Chairperson Sheila-Marie Untiedt, Supervisors David Johnson,
Jim Doriott and Linda Countryman. Also, Treasurer Gloria Sell,
Attorney Soren Mattick, Engineer Paul Pearson and Planner Dick
Thompson.
Hanzlik Variance Hearing
Vern and Mimi Hanzlik who reside at 10433 Norwood Avenue North, Stillwater
Township, Minnesota were present to request a variance to construct a horse stable of
3,600 square feet. The Hanzlik's property consists of 14 acres. The ordinances allow
only 2,500 square feet of buildings for this size property. The variance is requested by
the Hanzliks to address this issue.
A letter submitted by Mimi Hanzlik dated March 6, 2006 was put into the record. It .
explained what they plan to do and why they need the 3,600 square feet building for
keeping horses.
Neighbor Jill Stang has concerns with the possibility of machinery noise.
Planner Thompson's report of March 17, 2006 giving the rationale for denying the
variance will be attached to these minutes.
Hearing was adjourned.
Clerk
Chairperson
Approved
e
Stillwater Town Board Meeting - 3/23/06
Page Two
. M/S/P Johnson/Doriott moved denial of the Hanzlik variance request for a
3,600 square foot building on their property. (4 ayes)
M/S/P Johnson/Countryman moved to allow a certificate of compliance for the
Hanzlik's to place a 2,500 square foot building with screening on their property.
(4 ayes)
The issue of building sizes will be brought up at the planning commission
meeting on April 6, 2006.
6. ENGINEER-
a. Paul Pearson reviewed his letter to area residents regarding the paving of Arcola
Trail near the entrance to Bluffs On St. Croix. These residents will be invited to
the April 13, 2006 town board meeting for further discussion.
7. PEOPLE PORTION -
a. Susan Rockwood was present to talk about car lights on the road to Bluffs On
St. Croix Subdivision that may shine into the bedroom of her house. The
developer expressed that he was putting a berm and plantings in a position
that would cut down on the shining lights.
8. BLUFFS ON ST. CROIX - After lengthy discussion -
.M/S/P Johnson/Countryman moved approval of the final plat for Bluffs On St. Croix
ased on acceptance of the following ten stipulations by the township planner.
.
1. That the Stillwater Town'ship preliminary plat conditions are satisfied.
2. That the Engineer's comments are satisfied.
3. That the Washington County preliminary plat conditions are satisfied.
4. That the final conservation easements are acceptable to Stillwater Township
and Washington County.
5. That the final covenants specify that the working farm is owned by the
homeowners association and leased to the farmer, that livestock on the farm
land is prohibited. No non-equestrian use will be allowed on conservation
easements. .
6. That the final conservation easement for Outlot B show the trail location and
allow for construction of the trail in the future.
7. That the Minnesota DNR's comments are satisfied, specifically that the NPS
conservation easement is marked and recorded so that property owners can
find the easement line in their back yards.
8. That the Developer's Agreement must be finalized and approved before the
Township representatives sign the final plat documents. AbstractjTorrens
(combine lots but no sale of lots 9, 10, 11.)
9. That all fees for attorney, engineer, and planner services, and the park fee are
paid.
10. That 50 feet of Arcola Trail be paved beyond the property line and a contribution
of 1/3 the costs be made.
(4 ayes)
Stillwater Town Board Meeting - 3/23/06
Page Three .
.. BOOMSITE REST AREA - No resolution yet of the wayside rest area. Hopefully it
will be open to some level of maintenance. The restrooms will be locked.
10. CLERK REQUESTS - M/S/P Countryman/Doriott moved to purchase a shredder
for a cost up to $150.00. (4 ayes)
M/S/P johnson/Countryman moved to have the clerk purchase storage boxes for
voted ballots and to attend the local government training course in April. (4 ayes)
11. PARK - Jim Doriott discussed the 2006 schedule for use of the ball fields in Otto
Berg Park.
12. ADJOURNMENT - Meeting adjourned at 11:00 p.m.
Clerk
Chairperson
.
Approved
.
II
I;
Ji
Stillwater Town Board Meeting - 3/23/06
M/S/P Johnson/Doriott moved denial of the Hanzlik variance request for a
3,600 square foot building on their property. (4 ayes)
M/S/P johnson/Countryman moved to allow a certificate of compliance for the
Hanzlik's to place a 2,500 square foot building with screening on their property.
(4 ayes)
The issue of building sizes will be brought up at the planning commission
meeting on April 6, 2006.
Page Two II
. 'I
6. ENGINEER-
a. Paul Pearson reviewed his letter to area residents regarding the paving of Arcola
Trail near the entrance to Bluffs On St. Croix. These residents will be invited to
the April 13, 2006 town board meeting for further discussion.
7. PEOPLE PORTION -
a. Susan Rockwood was present to talk about car lights on the road to Bluffs On
St. Croix Subdivision that may shine into the bedroom of her house. The
developer expressed that he was putting a berm and plantings in a position
that would cut down on the shining lights.
8. BLUFFS ON ST. CROIX - After lengthy discussion -
M/S/P Johnson/Countryman moved approval of the final plat for Bluffs On St. Croix .
based on acceptance of the following ten stipulations by the township planner.
1. That the Stillwater Town'ship preliminary plat conditions are satisfied.
2. That the Engineer's comments are satisfied.
3. That the Washington County preliminary plat conditions are satisfied.
4. That the final conservation easements are acceptable to Stillwater Township
and Washington County.
5. That the final covenants specify that the working farm is owned by the
homeowners association and leased to the farmer, that livestock on the farm
land is prohibited. No non-equestrian use will be allowed on conservation
easements. '
6. That the final conservation easement for Outlot B show the trail location and
allow for construction of the trail in the future.
7. That the Minnesota DNR's comments are satisfied, specifically that the NPS
conservation easement is marked and recorded so that property owners can
find the easement line in their back yards.
8. That the Developer's Agreement must be finalized and approved before the
Township representatives sign the final plat documents. AbstractjTorrens
(combine lots but no sale of lots 9, 10, 11.)
9. That all fees for attorney, engineer, and planner services, and the park fee are
paid. .
10. That 50 feet of Arcola Trail be paved beyond the property line and a contribution\
of 1/3 the costs be made.
(4 ayes)