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Home My WebLink About2006-03-21 CC Packet ~GULAR MEETING CITY OF STILLWATER CITY COUNCIL MEETING NO. 06-06 Council Chambers, 216 North Fourth Street March 21, 2006 7:00 P.M. C~LL TO ORDER ROLL CALL APPROVAL OF MINUTES - Approval of March 7, 2006 Regular Meeting Minutes. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council 0 the meeting agenda. The Council may take action or reply at the time to staff regarding investigation of the concerns expressed. Ich are not a part of t or may give direction PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. Certificate of Appreciation to Bob Lockyear, Interim Community Developm STAFF REPORTS 1. Police Chief 2. Fire Chief 3. City Clerk 4. Director of Admin 5. 6. 7. City Attorney 8. Finance Director 9. City Administrator CONSENT AGENDA* . 1. Resolution 2006-57, directing payment of bills 2. Resolution 2006-58, designating polling places 3. Resolution 2006-59, approval of Government Re Historical Society 4. Resolution 2006-60, approval of Deed 5. Possible approval of the use of the tw 6. Possible approval to purchase of Di i 7. Possible approval to purchase of e 8. Possible approval to purchas 9. Possible approval of Special Depository Agreement with Washington County to hington County Historical Society aces by Stillwater Trolley Company Solution for the Police Department. et Management Software & Printer for Community Development Director her to Badger Half Marathon from Stillwater to Hudson PUBLIC HEARINGS 1. This is the date and time f T3 L TD, DBA: Tasteful" applicant (Resolution earing to consider a new Wine & Strong Beer liquor license for ce located at 200 Chestnut Street E, Suite 105, Pamela Karpesh, fIi Street in compliance with Ordinance No. 811 of the 3. . (Withdrawn by Applicant) e for a public hearing to consider the making of storm sewer improvements for Second and Nelson Storm Improvements, pursuant to Minnesota Statutes, 429.111. Notices were mailed to affected property owners and published in the ette on March 10 and 17, 2006. (Resolution) ~EW BUSINESS 'C'9 ,1. 1 sl Reading of an Ordinance Amending the Zoning Ordinance to Re-Zone Liberty West from Agricultural , Preservation to Cottage Residential. 2. Possible approval of plans and specifications for 2006 Street Improvement Project and authorization to go out for bids. 3. Special Event Request - Rotary Club Chicken Barbeque 4. Amended Section 106 Memorandum of Agreement for the St. Croix River Crossing Project PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICA TIONS/REQUESTS 1. Notice of Open Book Meeting .' COUNCIL REQUEST ITEMS * All items listed under the consent agenda are considered to be routine by enacted by one motion. There will be no separate discussion on thes citizen so requests, in which event, the items will be removed from th separately. ncil and will be a Council Member or enda and considered STAFF REPORTS (continued) ADJOURNMENT . . 2 ~. I . CITY OF STILLWATER CITY COUNCIL MEETING NO. 06-05 March 7, 2006 REGULAR MEETING 4:30 P.M. Mayor Kimble called the meeting to order at 4:30 p.m. Present: Councilmembers Harycki (4:35 p.m.), Junker, Milbrandt, Polehna and Mayor Kimble Staff present: City Administrator Hansen City Attorney Magnuson Director of Administration Knauss Deputy Fire Chief Tom Ballis Finance Director Harrison Interim Community Development Director Lockyear Public Works Director Eckles Assistant City Engineer Sanders Clerk Ward APPROVAL OF MINUTES - Motion by Councilmember Milbrandt, seconded by Councilmember Polehna, to approve the regular meeting and executive session minutes of February 21, 2006. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS . Library Update Bill Hickey, president of the Library Board of Trustees, updated the Council on the library project. He said the precast work would be finished later in the week of the Council meeting. Following that, the steel studwork will begin. The last of the building permits are in place, he said, and he thanked City staff for assisting in getting the state permits in place. He said he had requested, but not received, a quote from A&P on adding an eight-foot stairway with two landings and lighted bollards, as discussed at the last update. Now that the deck is up and safety lines in place, he encouraged Councilmembers to visit the site. He said the project is still on the August timeline. CONSENT AGENDA* Motion by Council member Junker, seconded by Councilmember Polehna to approve the Consent Agenda. Ayes: Council members Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None 1. 2. 3. . 4. 5. 6. Resolution 2006-47, directing payment of bills Resolution 2006-48, authorizing the city to apply for approval of a new use of tax forfeited lands Resolution 2006-49, supporting Washington County on the purchase of tax forfeited land Parcel 33.030.20.44.0012 Possible approval of banner installation - St. Croix Events - Rivertown Art Festival - May 1-21,2006 Resolution 2006-50, Memorandum of Understanding between the City of Stillwater and Local 517, Council NO.5 of the American Federation of State, County and Municipal Employees, AFL-CIO. Resolution 2006-51, approving design guidelines for infill development ... \ City Council Meeting - 06-05 March 7, 2006 7. Possible purchase of upgrades for computer network . 8. Resolution 2006-52, approval of contract with Legislative Associates for 2006 9. Possible approval to use TruGreen for City Parks - Parks 10. Resolution 2006-53, accepting work and ordering final payment for Curve Crest Trail Project (Project 2003-09) 11. Possible approval of Special Event - March of Dimes Walk - April 30, 2006 12. Possible approval of Special Event - Rivertown Art Fair - May 20 & 21 (Setup, May 19) 13. Resolution 2006-54, approval of Rivertown Art Fair Agreement NEW BUSINESS Possible approval of Pledqe Alleqiance Dates for 2006 Mayor Kimble said practice has been to have the Pledge of Allegiance recited at the Council meetings closest to Memorial Day, Flag Day, Fourth of July, and Veterans Day. Motion by Councilmember Milbrandt, seconded by Councilmember Harycki to adopt May 1 yth for Memorial Day, June yth for Flag Day, June 21st for Fourth of July and October 31st for Veterans Day to have the Pledge of Allegiance recited at the Council meetings for 2006. All in favor. Possible second readinq of Ordinance No. 967, An Ordinance Amendinq Chapter 21 of the Stillwater City Code, General Provisions, Section 21-11 Entitled Election Wards. City Clerk Ward said a resolution designating polling places will be prepared for the Council's next meeting. . Motion by Councilmember Junker, seconded by Council member Milbrandt to have the second reading of Ordinance No. 967. . Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None Desiqnation of Neal Avenue North (Boutwell Road to McKusick Road) Public Works Director Eckles explained that the City has extra miles available to be designated as State Aid Streets. Streets designated as State Aid Streets are eligible for gas tax monies. Currently, the City has over a mile of undesignated roadway. Streets must meet certain criteria to be so designated. Neal Avenue does meet the criteria, he said. If the Council passes a resolution designating Neal as a State Aid Street, the City should begin the process of annexing the roadway. The designation would bring about $30,000 in state funding, he said. Councilmember Milbrandt asked if Township approval would be needed. Mr. Eckles said designation is needed by March. Annexation would have to occur by October, which would provide time for meeting with the Township. Motion by Council member Milbrandt, seconded by Council member Polehna to adopt Resolution 2006-55, approval of designating Neal Avenue a State Aid Street with the directive that the annexation matter be brought before the Joint Board as soon as possible. All in favor. Consideration of proposal for Enqineerinq services Public Works Director Eckles noted that the City has a number of projects occurring this year. Several of the projects require special assistance, he said. Specifically, he said there is a requirement that the City complete the Municipal Separate Storm Sewer 2 . " City Council Meeting - 06-05 March 7, 2006 . System (MS4) permit to meet the EPA requirements of the Clean Water Act. The permit is a very involved process, he said. The permit is a government mandate and it is recommended that the City use some consulting assistance to prepare the plan. Bonestroo has done a number of the plans for other communities, he said. Also, he said cities in the metropolitan area are supposed to have a Comprehensive Storm Water Management Plan. Completing the MS4 permit would help meet the requirement for the Comprehensive Storm Water Management Plan. Another major project, he said, is the Boutwell Road project; a potentially related project is the Munkelwitz park improvements. He said there is a potential for cost savings if those two projects are tied together. However, before park improvements can be done, preliminary work such as surveying, grading plan and parking lot design must be completed. An optional task, as outlined in the scope of work, would be the completion of a wetland inventory and management plan. Councilmember Polehna asked about the role of the Conservation District. Mr. Eckles said he had explored using the assistance of the Washington Conservation District for the preparation of the MS4 plan, but that would require more staff time working in conjunction with the Conservation District. He said using Bonestroo might cost a little more than partnering with the Conservation District, but given the staff challenges, the Bonestroo proposal might provide the "firepower" to complete the required tasks. MS4 must be completed by next March or the City will be in violation of the Clean Water Act. Councilmember Polehna asked about the availability of any grant money to help pay for the consulting services, given the permit/plan requirements are mandates. Mr. Eckles said there is no assistance available; however, he said the League of Minnesota Cities has completed a model ordinance, which will be of use to the City. . Council member Milbrandt questioned moving ahead with the full Boutwell project, noting that one-third of the project was already scheduled for next year. Mr. Eckles pointed out that MnDOT wants cities to spend down their state aid fund balances, and spoke of the possibility of the City losing the ability to borrow against future years' fund sources - up to $1.2 million in the City's case. Councilmember Milbrandt questioned proceeding when there currently is no resolution with the County regarding plans for the Boutwell/Manning intersection, thus Boutwell would be terminating at a road not prepared to accept the additional traffic. Mr. Eckles said Boutwell would be constructed to meet the ultimate needs of the intersection. Mr. Eckles said the City could proceed with the one-third of the project as planned, but if it does so, it might have to wait for three years to have enough in state aid funds to complete the project - the ability to borrow against future aid might not be available. Mayor Kimble pointed out the project would not generate additional traffic - Boutwell will still be a two-lane roadway - it will improve the safety of the roadway. Councilmember Milbrandt suggested that completing the Boutwell improvements could also invite additional annexation requests in that area that the City is not prepared for. Mayor Kimble noted that completing the improvements in one project will mean less disruption to impacted residents, rather than having the improvements done piecemeal in three phases. Councilmember Milbrandt expressed a concern about using the Munkelwitz site as a staging area for the Boutwell project given the number of children in the area. Mr. Eckles said the advantage is that excess materials from the Boutwell project could be used to raise the level of the planned park, which is low in some areas. It was noted that the City's Public Works Department facility will be used for the primary staging area. . Councilmember Milbrandt asked about the advantages of the proposal to complete the Surface Water Management Plan and the related storm water facility maintenance issue. Mr. Eckles explained the issue with the storm water facilities has to do with the current duplication of permitting processes/regulatory standards for storm water holding facilities 3 City Council Meeting - 06-05 March 7, 2006 between the watershed districts and the City. Preparation of the proposed plan(s) would . eliminate that duplication; any plan would incorporate all the state, watershed district and City requirements/regulations. He said the City would like to develop one set of regulations for all ponds in the City, rather than have different sets of stipulations for ponds that may be in different watershed districts. There was a question about whether the cost estimates for the proposed engineering services would be fine-tuned. Mr. Eckles said the estimates were based on the hourly rates and noted that staff may do some of the work. Council member Harycki asked if waiting on doing Option 10, wetland inventory, would add to the cost. Sherri Buss, Bonestroo, said it would be nice to start the field work for the inventory in the fall as it hard to do field work over the winter when there are no plants. Ms. Buss said if the field work is started this fall, the actual plan could be completed in 2007. The advantage of doing the work together, she said, is that the study will look at the entire storm water system at the same time and how the wetlands are or are not part of that system. Mayor Kimble suggested that Administrator Hansen should be able to work out contract language that enables the field work to begin in 2006, with the payment (for Option 10) made in 2007. Motion by Councilmember Harycki, seconded by Councilmember Polehna to adopt Resolution 2006-56 approval to proceed with the proposed contract for engineering services, including the field work for Option 10, with the contract language to come back at a later date and to include engineering services for the MS4 permit and Surface Water Management Plan (including field work for Option 10), Boutwell Road and Munkelwitz property. Ayes: Councilmembers Harycki, Junker, Polehna and Mayor Kimble Nays: Council member Milbrandt . Possible purchase of property borderinq Brown's Creek Public Works Director Eckles said the City has been approached by Jan Spreeman, who owns the property at the corner of Neal Avenue and McKusick Road, regarding the possible purchase of property. Mr. Eckles said the DNR had expressed interest in acquiring the property as part of a preserve area around Brown's Creek. He said there is a possibility Brown's Creek Watershed District may be willing to participate in obtaining the property, as well. Mr. Eckles said the parcel is primarily wetlands, not buildable, with a bit of high ground at the south end of the parcel that might provide access to the Creek. If the Council is interested in possibly obtaining the property, he said an appraisal would be obtained. Obtaining an appraisal does not obligate the City to proceed with any purchase, it was noted. Councilmember Milbrandt questioned the value of the parcel to the City if it is primarily wetland, unusable for overflow parking, trail, etc. Mr. Eckles said the south end of the property may provide space for a storm water detention basin, which the City may need when Neal Avenue is improved, and also as access to the Creek. Motion by Councilmember Harycki, seconded by Council member Polehna to have an appraisal of the parcel done and to receive the Park Board's recommendation on the possible purchase. All in favor. Resolution of Storm Water Facility Maintenance Issue . Public Works Director Eckles said the proposed Letter of Understanding is an attempt to enable the City and Brown's Creek Watershed District to cooperate, in an informal 4 I City Council Meeting ~ 06-05 March 7, 2006 . manner, with maintenance over the course of the next year so the watershed district does not file stipulations on ponding outlots and properties that would be difficult for the City to comply with. The agreement, he said, will provide the City with a year to complete its MS4 permit and meet with the watershed district to resolve the issues in the MS4 permits/plans. Motion by Councilmember Polehna, seconded by Councilmember Milbrandt direct Mr. Eckles to provide the draft Letter of Understanding to the Brown's Creek Watershed District and attend the Watershed District meeting to try and resolve the issue and include that any resolution come back to the Council for final approval. All in favor. Discussion of Capital Improvement Projects . Administrator Hansen reported the next five-year CIP is nearly complete. He said the new CIP has maps and other information to better explain the proposed expenditures. He noted that the priorities established by him and department heads may not reflect the Council's priorities and~ suggested that if that is the case; the priorities should be amended at this time. Once the Council adopts the priorities, the CIP will be completed. Councilmember Milbrandt suggested that perhaps there should be a different designation for routine equipment purchases, rather than listing those as No. 1 priorities. Councilmember Milbrandt also questioned listing projects that are dependent on prior actions, such as completion of the Corps's floodwall plans, as No. 1 priorities. Administrator Hansen agreed that is a difficult issue, but noted that the CIP provides background information that lays out such issues. It was agreed the CIP should be brought back at a workshop session to get consensus on the priorities. Councilmember Harycki noted that there had never been any consensus reached on the various options for a new fire station and said it would be helpful if the fire study report completed in 2005 be brought back for review in conjunction with the workshop session. It was agreed to plan the workshop session for the second meeting in April. STAFF REPORTS Interim Community Development Director Robert Lockyear reported on the March 2 informational meeting regarding the proposal to amend the height regulations in the downtown district. The meeting, attended by 57 people, was recorded on video and copies are available for review. About 35 people spoke at the meeting; the majority of those who spoke were in favor of more restrictive control on heights in the downtown district, he said. The issue will be going to the Planning Commission, he said, for the Commission's review and recommendation to the Council. The meeting will be shown again on March 17 on cable access TV. Councilmember Harycki said one of the issues that came out of the March 2 meeting was that of the roof pipes visible from Second Street and asked that Mr. Lockyear brief the Council on that issue. Mr. Lockyear told the Council the building developer came before the Heritage Preservation Commission with a proposal for some skylights. At the HPC meeting, the issue of the unsightly pipes was raised and the developer advised to look at some creative ways of screening ttle pipes from views from Pioneer Park and neighboring properties. . Public Works Director Eckles reported that the bulk of the dredging work at Long Lake has been completed. He also reported that the City, Millbrook developer and Brown's Creek Watershed Distriet are working on the final details of a trail corridor along Brown's Creek that fits with the City's comprehensive trail plan objectives. Councilmember Polehna asked about the cleanup of the work on the well sealing in the park at Northland and Croixwood Boulevard; Mr. Eckles said cleanup will commence when the ground is 5 .v \ City Council Meeting - 06-05 March 7,2006 hard enough. Councilmember Milbrandt asked about the tree trimming along Highway . 95; Mr. Eckles said MnDOT had the work done and said he had raised a concern about the cleanup, as discussed at the last Council meeting. ADJOURNMENT Motion by Councilmember Junker, seconded by Councilmember Harycki to adjourn at 5:50 p.m. Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk Resolution 2006-47, directing payment of bills Resolution 2006-48, authorizing the city to apply for approval of a new use of tax forfeited lands Resolution 2006-49, supporting Washington County on the purchase of tax forfeited land . Parcel 33.030.20.44.0012 Resolution 2006-50, Memorandum of Understanding between the City of Stillwater and Local 517, Council NO.5 of the American Federation of State, County and Municipal Employees, AFL-CIO. Resolution 2006-51, approving design guidelines for infill development Resolution 2006-52, approval of contract with Legislative Associates for 2006 Resolution 2006-53, accepting work and ordering final payment for Curve Crest Trail Project (Project 2003-09) Resolution 2006-54, approval of Rivertown Art Fair Agreement Resolution 2006-55, approval of designating Neal Avenue a State Aid Street with the directive that the annexation matter be brought before the Joint Board as soon as possible. Resolution 2006-56, approval to proceed with the proposed contract for engineering services, including the field work for Option 10, with the contract language to come back at a later date and to include engineering services for the MS4 permit and Surface Water Management Plan (including field work for Option 10), Boutwell Road and Munkelwitz property. . 6 . City O~ g tiQQwate/l. uU itltlegota Ce/lti~icate O~ cApp/leciatiotl p/r.egeflted to BOB LOCKYEAR WHEREAS, THE COMMUNITY DEVELOPMENT DEP AR TMENT WAS IN NEED OF TEMPORARY ASSISTANCE DUE TO THE RETIREMENT OF CERTAIN INDIVIDUALS; AND WHEREAS, BOB LOCKYEAR HAS SERVED THE CITY EFFICIENTLY, COURTEOUSLY AND PROFESSIONALLY AS THE CITY'S INTERIM COMMUNITY DEVELOPMENT DIRECTOR. . NOW THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF STILL WATER, MINNESOTA, THAT FOR HIS DEDICATED SERVICE TO THE CITY OF STILLWATER, BOB LOCKYEAR IS HEREBY COMMENDED. BE IT FURTHER RESOLVED, THAT THE CITY CLERK IS HEREBY AUTHORlZED AND DIRECTED TO ENTER THIS CERTIFICATE OF APPRECIATION UPON THE OFFICIAL RECORD OF PROCEEDINGS OF THE COUNCIL. . ADOPTED BY THE CITY COUNCIL THIS 21 ST DAY OF MARCH, 2006. uUaYO/l Wednesday, March 1, 2006 Send us your views as either a letter to the editor or a guest commentary. Letters to the editor should not exceed 250-350 words and gust commentaries should not exceed 600 words. The Gazette reserves the right to edit for length and content. The opinions expressed by columnists. lever writers and guest commenta- tors do not necessarily reflect the opinions of the Gazette's staff, managernem or advertisers. Views: Building Neights in Downtown Stillwater it's torn down there's ;building the past • up residents of Stillwater! Just as Paul s midnight ride woke up the residents of i and Lexington to warn them of the ng British, today we are being called to the heritage and beauty of " our historic ' er. - y of us are already appalled with the ' that have taken place downtown with the or three high-rise condominiums.' The. d 1 f North Main Street has been drasti=` terco. ' ' ., , ..: .•` question isn't whether we want to revitalize' away.` Once an historic building" is torn down, itY Let's take time to absorb and work out any drff can never be put back.``'` •.." 'toil ' if;- culties'we "may have, and•then make a ration, : i f"' ' ."+•' t u'decision on how many more can be built; takin '",' Laurie Maher„'into account other people who own historic 4 '»l'StH1water:‘'1•P'new buildings to be preserved as they were wbe „ , ; , , „ ,i./ •:::4:,:4 i i bought in the first place:' , , . nr;, Editorls note: To reach Stillwater. City Council ' Finally, let's work with Stillwater's new' con members'' find their contact',. information at " munity development director Bill Turnblad'ar www.ci.srillwarer,nn.us. • adhere to any plans that are OK'd regarding keel i obstruct the view of the river -throughout' ... ... • • • • . ing the Victorian and historic look. . vntown area? Do we w.ant developers to tear "f' ''' �M • . .'No more saying "Yes". to us ;and then turnir istoric Main; Street buildings; and replace _ Sto the condo .madness �In t t',s 4� around to giving in to what they want. Stop tl vith` four-Story:(or'•higher)?condominiums? l'•• •s ;, greed! :.:. x� u i t'�t historic.downtown' StilllWater If you' agree, a petition,Voicing opposition IOW. there is Aothing'to prevent all oflhis - =, •' i bt;: �; ' ; .. ' ":::,''• •'' new development in downtown Stillwater will 1 aPPc�g .,i; � of '� ; a:.++'•:;� :. v.�:f� . ,•�!, Y'� � t'' `� ch historic buildings do we vvant•to save and4 + r,What are we going to do'about the• condo mania " avaiiable'to sign 'at .6' p, m. before' the ThuSnda -e we. going to save them?+Does everyonethat is going on in this beautiful, historic town? ' March 2 meeting. to right to an, unobstructed view Yof the,river ild it only be available to thole people who a m Ord illion dothouse?�'�,.++ ` it.''....."" wn and bring in new residents. The question tat extent are we willing to sacrifice the yery' hat make people want to live or visit here i history and the scenic St. Croix River.'' Desch building and the new Lofts condo-- 1 already obstruct the view of the river from treet Do we want high-rise buildings to line 4ain Street? Do we: want skyways?+Do' we A. very important meeting is planned for Thursday night, March 2, at 7 p.rn. at Stillwater City Hall. Our City Council needs citizens' input to help them make the important planning decisions which will have a profound effect on how Stillwater looks in the future. The council is con- sidering building height regulations for downtown. ' 'Thousands of cities and towns have building height restrictions. It is not unconstitutional nor does it constitute a taking of property to have height restrictions. new starts. If you can't make it to the meeting on Thursday, • • It might be a good idea to also have additionw e-mail, write or call your councilman. Let them' parking and rest rooms in place. And maybe know your opinion -please care about the future '-good evacuation plan should be tested, after 'a of our town. - ' • ' • " .. ' ' ', the new condos are sold and people have move • Once a high-rise building is built, it rarely goes't" in, to know how long and what routes to taki Thursday evening at.7 p.m.'there will be a special • . - eeting t;I believe everyone who lives here in Still a sl}ould attend. City Hall^ wants`, our insight on how many condominiums, bow tall the height and how the buildings will fit in withou destroying the ambiance of our charming, litili downtown. My personal thought would be to have at least two-year moratorium on condominium and river front development. Until the impact of curren construction, traffic, air pollution and noise pollu lion are fixed and a comprehensive cnvironment2 study can be completed, we should not allow an' Gayle G. Roetigi downtown Stfllwat @. (fJ . We propose a 2 year moratoruim on Condominium and Riverfront development until the impact of current construction on traffic and the riverfront can be studied. Name Address 21 2 3 4 5 .--::.J/N c:... 1 . 15 .......:::Lt-. L ? ; .....~ C-,;;:,r 16 17 18 22 . 23 24 Page 1 @ Name Address . We propose a 2 year moratoruim on Condominium and Riverfront development until the impact of current construction on traffic and the riverfront can be studied. 20 ~ ,4."~ \.'\l _- c ~ /L,J, Z/l/p 5r . ~.\ ~ C; 'D . t.UA.- ~l' ~. x:.J~. ~~ $'"h It ' ;?k1 , 16 17 . Page 1 , ~~ ~ ~uri.. L.J.J. -h-.-J~ . VVe propose a 2 year moratoruim on Condominium and Rivertront development until the impact of current construction on traffic and the rivertront can be studied. 'Name Address 6) . f..,;J/J 3 4 5 ;11 J!()v r T 8 9 . 1/ I I ~2 ).! r 13 )1 )I 1/ Ii Ii Page 1 it . We propose a 2 year moratoruim on Condominium and Riverfront development until the impact of current construction on traffic and the riverfront can be studied. Name 18 19 20 21 22 . 23 117 . 11 ~,{)rL ../ ,/ ..--- .,-- --- 51': \Lv~ue... S~//wt'V~ 5' . We propose a 2 year moratoruim on Condominium and Riverfront development until the impact of current construction on traffic and the riverfront can be studied. Name. Address . I~-i~ (;;63 'S ~~ 57 1 L 19 . Page 1 Vie propose a 2 year moratoruim on Condominium and Rivei rront .: ; development unt;1 the impact of current constr:..,ction en traffic and the ri\lei front can be studied_ i r1ame Ad,dress -; ~0b(Sr1\ \V\', \\ ~. 21 V>1 &:tt- ling. ~ 6> ~ c., Ih.. 2332- K,~s erch 7b I ~~ <<5:~+- T Ai lDi7aU-}l)r-u H.~ cSSl2.3"" 1\ 5r fa0/) M \ft.) ~ S lq; cd.. mJ ~. 07 12! l-tL '-Ar..~ =~. --1.,. ~' " 1<< ,i0n08'L- ! 11 ~ Snc/y i .M s;so ~ . ~ " ij V\. /'5 LZO A.i. ~al-c:!5t- 6P/I jM~S~2- Ift,-') fJ(J~:ZdfI1iA M:r/l(IIiN'~L ?wi.5 J3V"Gwf'f5 ~~1A !~ -..... ~ 1~ . 'j114~~._J,- t 1 . t 13~ , 1 /: ~ i ""'7f , 13~ ~;:s; ~'-- '2en 21~ . ~.~; :':L~ ':.-~i . We propose a 2 year moratoruim on Cot'ldominium and Riverfront development until the impact of current construction on traffic and the riverfront can be studied. Name Address 16 17 18 19 20 21 22 . 23 24 Page 1 1 .~ >- 2 3 4 . . \lVe propose a 2 year moratoruim on Condominium and Riverfront development until the impact of current construction on traffic and the riverfront can be studied. N '" b {Or s Ma~ 51:- &riUvJ abY- Mr1 55082.. . j .10 s S.eHk. 0;. 4"", J-'<. '" s- s- 0 ~ <..... 12 13 14 15 16 17 18 19 20 21 22 . 23 241 Page 1 1 3 4 :3 10 . 11 12 13 14 15 16 17 18 19 20 21 22 .\ 23 24 Page 1 vVe propose a 2 year moratoruim on Condominium and Riverfront development until the impact of current construction on traffic and the riverfront can be studied. N . //}Vy- . \AJe propose a 2 year moratoruim on Condominium and Riverfront development until the impact of current construction on traffic and the riverfront can be studied. Address 7 8 9 10 . 11 12 13 14 15 16 17 18 19 20 21 22 .1 23 24 Page 1 We propose a 2 year moratoruim on Condominium and Riverfront development until the impact of current construction on traffic and the riverfront can be studied. Address (hf\ !ur./~./ S~~ 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Page 1 . VVe propose a 2 year moratoruim on Condominium and Riverfront development until the impact of current construction on traffic and the . riverfront can be studied. Name Address . 1 S'l Cto 'A cv J5Vz'L 19 20 21 22 .1 231 241 Page 1 We propose a 2 year moratoruim on Condominium and Riverfront development until the impact of current construction on traffic and the riverfront can be studied. -!(J ~.. ~LOO . --'_ -&J:-, /l~~ WJJJi~ ~d~ /) ~tllcl 4/ew h1. CL/{ ./lr; 11 /l /rI ~~erlltc.. iK.~m. t(. n. ~~'~~~ ,~~ ~ c ~ () L fa rt1 h1 ~ r '5 &..l/!:~~ p~~~ . J ~ C4f ~tLE~1u~ ' :LLf/ . ufy~ C:<3f)~ Go~ e. J>W € I .5/';/- Jh/J)~/LJ7LJ~;h~d ik.N iLl ~ u' .v. t!ib~ $'f. S h'/ ~w ~ ~/:l71.'j-- ~ ~/ ;l~ I ~ 7-~~4-JiXc..J1 ~:J::;j,; lA,J.J;;:., /~'i I/wy Y5~ /f/ jh,;ti.ihql/ w;C / III 11, J ;, I Sf, .F 1,1 ~v c.. f t r 5 /1 11 t rrl~i 17. If, Sf//lt#tthr . ~e;:t Ir ~:~-s.-;1t~~1: c5~J.ti~)~ ~~~ 60r [ fqf\f'S /lve }J (]5 5t;lluj/d' MAJ 5,X)~~ 1 :;;r.fo Yf C:/"o/1- 1r - fjo~ 5/f/l (~f{(~;'J68~ :37)1{- ,Jo. <NUmbG JIt//w~. 55OyC}- p/ t;(:/ ~ y . . " LIST OF BILLS .XHIBIT " A" TO RESOLUTION #2006-57 1 st Line/Leewes Ventures LLC Abbott Paint Ace Hardware Action Rental Amdahl, Chris Locksmith APWA AT&T Bennett Material Handling Career Builder, LLC Carquest Clarey's Safety Equipment Clark, Luann Coca Cola Collegiate Pacific Cub Foods Dalco Delta Dental Frank Madden & Associates Fullerton, Gary G & K Services GCR Tire .Pher Bearing Gopher State One Call Havis-Shields Hillyard J. H. Larson Electric League of Minnesota Cities League of MN Cities M J Raleigh Truck Co. Mac Queen Equipment Inc. Magnuson Law Firm Menards Met Council MFAPC Man Ice Arena Manager's Association Napa National League of Cities Office Depot Office Max OnSite Sanitation Our Designs, Inc. Papco .erformance Training Systems .Iar Chevrolet & Mazda Concession Supplies Paint Equipment Repair Supplies Concrete & Trailer Lock Smith Service Management Books Telephone Supplies Employment Ads Equipment Repair Supplies Handle Cleaning at Public Works Soda for Concessions Rubber Softball Base Set Concession Supplies Janitorial Supplies Dental Cobra for March Professional Services Reimburse 50% of work boots Uniforms, Rugs, Towels & Soap Tires Equipment Repair Supplies February Tickets Minor Equipment General Supplies Lamps & Ballast Loss Control Workshop 2nd Installment Workers Compensation Sand Equipment Repair Supplies Professional Services Through March 10,2006 General Supplies Wastewater Service for April 2006 2006 Annual Membership Dues Spring Workshop Equipment Repair Supplies Membership Dues Office Supplies Office Supplies Weekly Rental Service Custom Badges Equipment Repair Supplies Testing for firefighter engineer position Chevy Silverado Truck 709.58 43.41 252.86 207.68 256.05 76.00 161.60 29.12 912.00 121.39 41.60 140.00 1,649.25 74.64 47.90 185.00 311.20 105.00 14.48 2,699.21 1,317.63 58.79 104.40 21.25 626.89 226.08 60.00 33,113.25 19,651.98 511.26 7,865.80 218.31 95,087.50 35.00 10.00 37.50 1,324.00 53.71 216.20 109.46 305.45 677.66 1,242.00 19,518.24 EXHIBIT n An TO RESOLUTION #2006-57 Red Bud Supply Inc. Riedell Shoes Sentry Systems Signal Pro Equipment St. Croix Boat & Packet Stillwater Gazette Stillwater Gazette Classifieds T Mobile Tower Asphalt Ultimate Office United Refrigeration Inc. Valley Trophy, Inc. Warner True Value Watson Co., The Workwell Occupational Health Yocum Oil Zee Medical Service Zoller, Steve ADDENDUM TO BILLS Appletree Institute Arch Wireless Aspen Mills Bell, Timothy Carquest Cartridge World Glaser, Stu Integra Telecom Interstate All Battery Center Law Enforcement Technology League of Man Cities MN Office of Enterprise Technology Moore, Sue Municipals Oxygen Service Company Office Max Qwest Rose Floral Stillwater Gazette Taser International Trans Union Tri County Association Ward, Diane Washington County Road & Bridge Xcel Jersey & Latex Gloves Skates Service Call Equipment Repair Supplies February Arena Billing Publications Classifieds Cell Phone Application 3 Boutwell Road Project Office Supplies Oil & Equipment Repair Supplies Marble Name Plate Smoke Detectors Concession Supplies Pre-employment Drug Screens Fuel First Aid Supplies Reimburse for Hotel for School April 2006 Health/Hospital Retirees & Cobra Cell Phones Uniforms Reimburse for Binoculars Equipment Repair Charges Refill Ink Reimburse for Postage Telephone Batteries Reinstall Software on Squad Conference Registration February 2006 Wide Area Network Usage Reimburse for Tabs 2006 Membership Dues Oxygen Office Supplies Telephone Flowers Publications Yellow Handle CDD Credit Check 2006 Membership Dues Reimburse for Mileage Signal Work Electricity & Natural Gas Page 2 .. . 96.78 72.89 115.00 52.94 72,828.69 406.85 113.95 89.70 53,028.81 275.54 99.32 9.59 15,437.18 124.12 428.00 1,818.88 64.54 243.10 31,546. 107. 136.62 85.16 -19.13 11.70 25.50 901.91 149.53 170.00 20.00 140.83 3.00 25.00 78.76 38.29 748.30 54.26 655.70 75.00 12.31 60.00 90.42 134.46 20,202. EXHIBIT" A" TO RESOLUTION #2006-57 . Page 3 TOTAL Adopted by the City Council this 21st Day of March, 2006 . . 391,190.86 . RESOLUTION 2006-60 APPROVAL OF DEED OF GIFT WITH THE WASHINGTON COUNTY HISTORICAL SOCIETY BE IT RESOLVED by the City Council of Stillwater, MN that the Deed of Gift with the Washington County Historical Society, as on file with the City Clerk, is hereby approved and authorizes the Mayor and City Clerk to sign said deed. Adopted by the Stillwater City Council this 21 st day of March, 2006. Jay L. Kimble, Mayor . ATTEST: Diane F. Ward, City Clerk . . DEED OF GIFT Washington County Historical Society, 602 North Main Street, Stillwater, MN 55082 . Name: Diane Ward Date: 03/16/2006 Address: 216 North Fourth Street City: Stillwater PhoneHIW: 651/430-8800 State: MN Fax: Zip: 55082 I own the personal property described below and desire to give said personal property to the museum. I do hereby irrevocably and unconditionally give and transfer to the museum all right, title, and interest, including all copyright, trademark, and related interests, in and to the following described property. Description of Gift: Records of the City of Stillwater: Assessment Record books A,B,C,D, & E plus index; Bond books I & 2, Assessment Sale Certificates #4; Fire Dept. Orders; Billiard Licenses; Soft Drink Licenses; Sectional wall map of Stillwater ca. 1870s; Washington County Plat book 1938; Pavement Assessment Rolls; Police uniform-hat, pants, sweater, shirt from 2006 also a shirt from Parking Enforcement and Community Service shirt. Sidewalk Assessment Rolls #2, #3. By my signature below I accept the foregoing conditions and acknowledge reading any attached informatio. This gift is given in memory of: Dated: Donor/agent Date received: Donor/agent Received by: Bg~~ name /PCcrJ~/)~ title ,?j6~/? date . Accession# 2006.10 . STAFF REQUEST ITEM I Department: MIS I Date: 03/21/06 DESCRIPTION OF REQUEST (Briefly outline what the request is) Purchase of computer and printer for Community Development Director. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Total cost of the computer and printer is $1628.63 plus tax. Money has been allocated in the 2006 capital outlay funds. ADDITIONAL INFORMATION ATTACHED Yes X No . ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Rose Holman Date: 3/21/06 . ,'J \J: '+-; C 0 .~ <l) CI) t ro f" 0... <l) +-' o ;::l 0" I c.il +-' l:: <l) l-< l-< ;::l U r-- o ,'J ,'J \0 ~ =+to +-' U ro l-< +-' l:: o U ~ U r:/) ~ o 0... r:/) ~ z <l) l-< o +-' r:/) <l) +-' ro +-' r:/) ro +-' o U'J <l) a ~ N (;) -=r .... 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Memo To: Mayor & City Council From: Diane F. Ward, City Clerk Date: 3/21/2006 Subject: Special Event - Gopher to Badger Half Marathon from Stillwater to Hudson This event has taken place for a number of years. The applicant will be working with the Police Department on this event. ter HU .II.'..LACE OF MtJIllI!lDT. .~ .1 r() ~. r:: -r 216 N. 4t1t Street StiUtvater, MN 55082 Telephone: 651-430-11800 Fax: 651-430-11809 i). f a~ . APPLICATION FOR SPECIAL EVENT All items on application MUST be completed and received by the City 45 days prior to proposed event Incomplete applications will not be processed Submittal Date: APPLICANT INFORMA TlON Organization Contact Person Address City Daytime Phone 3/fJOf.:, , f f' {I IJ Email Address: M b~ e:YS e. -t I~ s ""f'C.-~I1. Co-Y'1 F:,,~ l 5-1- re J.rJ, I -r "t C . I lY1~r k.. IS ~ ~v-S P. D 0.> eX JvUj.~~J Type of Organization Non-Profit For-Profit v State ,z { /Yld Zip ~So53 507 - '" t.{ - 0/ Cf 5 g Alternate Number EVENT INFORMA TION (Special Events involving the use of City Property may require Park Board or Parking Commission Review. Events on Private Property may require Planning Commission review) Date(s) of Event A"'-J /2 t!. Hours of Event 7: 20- I d.' 3 04A W"l . (Special Events conducted after 10:00 p.m., require Council approval of a variance to the noise ordinance) . Purpose & Description of Event I . (~(of~ef' h iltfljcr t"O i'\- '^- S 0 Y\ /1a./ {:. #lltr~ fA€>--r, s /: I { vJt\. J.e,.... h-o-h\ Proposed Location of Event (be specific) \-v 5 'kr~ Type of Event Estimated number of people to attend 13 .~.5 (~el 'f;.c.I b f:cJt) ~ >""'\ . oArkl~ ~ If Lowell Park is to be used: North Lowell Park or South Lowell Park (Circle which one or both) rfAnn~ ~ R~"n'l (g 5" a~ 7()() Following Information must be supplied (Put a check next to items pertaining to your event. If not applicable - Please put N/A in the space) Selling Alcohol Permit to Consume Site Map (required) Impact on Parking (required) N ^ . Temporary Uquor Ucenses are ONLY available to non-profit organizations - $25.00 per day jlf Pc (for the consumption of beer, wine, wine coolers, and hard liquor on public property (parks) - $35.00 fee) V (attach to application) ./ dF- Describe: :30 ti.1'I"\ /0.)1- rw""^~ONTlNUE ON BACK) So Special Signage / Letter of Approval by Property Owner if on Private . Property (attach to application) Tents or Membrane Structures Cooking Operations Water Activities (River/Lakes) EMS Needs Open Flame or Burning Operations Fireworks Street Closure Police Officer Needed Restrooms (Portable) Live Entertainment 1t!t: 1i..A.. . Propane .PiA:. River Lake Name: Describe: (,\/'t.. j,>.JIl\ ().""J h evrt. J I ~(. be, I P lo.j 3.1''1) Q/~ Nit . Size Exiting Points Other Location Deep fat frying Fire Department Standby j.f...,c. HJ,o.-. Ambulance -L EMT Standby r;; m5 Standby .I!..! /VA. //flr Describe What Streets: (Required if alcohol is being served on public property and attendance is over 75 people or at the discretion of the Police Chief) - Contact Stillwater Police (651- / 4351-4900) to arrange for officer w-c.. k.~ 3 ~ k,,,-~ j., ^ (b,......J. I-.; P.11 ~e.J ..... k Lve. nil L (Applicant to pay ~or restroo{1Js -, COl)tact Public Wprks 275-4100) h-c If fr- 5H 1~J..:r ~I~ve t\...<i"\. ~~ ~ 0 ^ -.$, ~ l" I ~ A/A. . f~ i"e~ IYr ~ ~ Type of MUSIC t , I nJ ec.t1"1l'"^>. Level of Promotion/Advertisement Me: ~____. Applicant Signature 0 ":"':'_<'.:';-"/',i!-;'-:""-"":-"'" \',',-_,:_..i'>'.:"..",,,','."<-':'X,,'-'" ;;.:.o--,-;_~-.:z5~;~,i_Si,;;iY:; fiE, Community Development City Administrator City Clerk Fire Chief Police Chief Public Works Director Public Works Superintendent Parks Board Approval Required Planning Comm. Appr. Required City Council Approval Required . ..' ..~m~e:uO$e'~f<<:!t.'; ".. ....... t ,_ 0.-:;:;:<i~t';~'iHY-'J;'-'" }':::':;~>,.~.".-'-' FEES (if applicable) Permit to Consume: Temporary Liquor License $25.00 per day Event Fee Deposit $250.00 Other Fees: TOTAL FEES FINAL STRETCH, INC. P.O. Box 121 Nerstrand, MN 55053 (507) 321-0304 GOPHER TO BADGER 2006 RACE PROPOSAL . TO: City of Stillwater, Washington County Sheriffs, St. Croix County Sheriff-Capt. Klanderman; St. Joseph~s Township; City of Hudson - Sgt. Jenson; Hudson Township DATE: Saturday, August 12th, 2006. TIME: 8:00 AM Start - Registration begins 6: 15 AM - Lakefront Park - Hudson. FROM: final Stretch, Inc. - Mark Bongers ROUTE: Stillwater I Hudson - Start at the Gasthaus. 8930 Lofton. Go North to McKusick turn Right or East. Go 2.9 miles to N. Owens turn Right or South. Go. 7 miles to Pine turn Left or East (Traffic guards at Olive and Owens - Owens and Pine). Go .6 miles to 3m turn right or south. Go.6 miles to 65th turn left or east. Go.4 miles to Paris turn south or Right. Follow Paris to Beach, crossover Hwy. 36. Go straight to Hwy. 21, approximately 4.4 miles to 2200 Street, turn left or east. Go.6 miles east to Hwy. 95, crossover Hwy. 95 (Traffic Guards). Go South or right to Rivercrest. Go Left . or East on Rivercrest, follow Rivercrest to 94 bridge. WISCONSINI HUDSON - Follow 94 bridge bike path to 35 bike path to first set of lights, go left or west, follow bike path to band shell, finish line, 1.7 miles from Park N Ride in Minnesota to Band Shell in Hudson. Please see map attached. TRAFFIC CONTROL: We will provide volunteer's to help out with each mile on the course. The course will be marked and coned to ensure the safety of the runners. We will abide by all City, County, and State regulations. We would hire two Ramsey County sheriff deputies to help on the course for the Gopher to Badger. They would lead the runners and help with traffic control and then be present at the intersection of Hwy 95 and 2200 Street to control traffic and allow runners through the intersection. Minnesota DOT has been contacted and permits are being issued for controlling this intersection. LIABILITY INSURANCE: We will provide required insurance and liability coverage for the Gopher to Badger Event. Additionally, we provide co-insurance to all regulatory agencies & governmental agencies. RACE SPECIFICATIONS: The staging area for the race will be located at the Hudson band shelL Busses will pick-up the runners on 2nd street right in front of the bandshelI at 7:00 am. Participants will then be bussed to the Gausthaus in Stillwater were they will begin the race. Race will begin at 8:00 am barring any emergencies or problems. The race will finish in Hudson at Lake Front Park. . OTHER STAGING INFORMATION: Aid stations will be located off the road at 2.5, 5.0, 7.5, 10, and 12.5 miles throughout the course. Aid stations will include water or . other drinks for the runners. Basic supplies of bandages and communication with the finish line if there is an emergency will be at each aid station. 911 will be notified first in the case of any emergency. EVENT SIZE: Approximately 1,000 runners - 100 walkers. BENEFICIARY: Stillwater footbalU athletic programs. Hudson Cross Country Team. Children's Cancer Research Fund is the charity sponsor for the event.. MERCHANT BENEFIT: Approximately 750 - 1,250 participants and families from the 5 state region will spend the majority of the day in downtown Hudson and along the course through Stillwater and surrounding areas. . . M 2.Q\\1&'L. ~ '0 ~ ;"rc:SL ~ ~ C o .~ """'" ~ I. ~ ~ t: 'j} .CL m~ J:;., 5 f<"~ ,.. ~!, '/:.;' ~.. .; f~/;~'rf Po~60~..AYe. N.- . ! .......~....~.. 'z -..rt..H, 1- ht ~ wI lJi' -.0:..... @ il'J'iJI'.'fr .. _~~,_.L . 'W . U~~j5:;eO I\('~ .. , ~jjOo~'" f1t.uirFJV . ~ ..,_,"~;l: ~-.;_ -,__ ": NGA'V' u~jfi)jt80 : . CERTIFICATE OF INSURANCE PRODUCER Brown & Brown Insurance of Georgia 1117 Perimeter Center West, #N-400 Atlanta, GA 30338 USA Track & Field, Inc. 1 RCA Dome, Suite 140 Indianapolis, IN 46225-0120 02109/2006 THIS CERTlACATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND, OR ALTER THE COVERAGE AFFORDED BY THE POLICY BELOW. INSURERS AFFORDING COVERAGE INS. A: Philadelphia Indemnity Insurance Company INS.B: INS.C: INSURED FINAL STRETCH, INC. POBOX 121 . NERSTRAND, MN 55053 CERT NUMBER: 1000384861 EVENT CODE: 06-30-015 COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE USTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOT WITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, acLI"ISJOHS ANI> CONDITION Of SUCH POUCIES, AGGREGATE UMlTS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INS INSURANCE POLICY POLICY LTR TYPE POLICY NUMBER EFFECTIVE EXPIRATION LIMITS GL PHPK149966 12131/2005 12131/2006 Each Occurrence 1,000,000 A Damage to Premises Rented to You (Any One PremIses) 1,000,000 12:01 a.m. 12:01 a.m. Medical Expense Limit (Any One Person) Excluded Personal and Advertisina Iniurv 1,000,000 General AcIareaate - Per Proiect 1,000,000 Products-CorTtoleted Ooerations Aaareaate 1,000,000 DESCRIPTION OF OPERATIONSILOCATlONSNEHICLESIEXCLUSIONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS - The CertificateIlol is only iIfI A<klitiooallnsured with respect to liability caused by the negligent a<;ts or omissions of the Named Insured as respects to the GOPHER TO BADGER on August 12, 2006. - Coverage ~es to USA Tmck & Reid sanctioned events and registered pracllces, Including any directly related activities, such as event set-up and tear-down, participant check-In and award ceremonies. CERTIFICATE HOLDER CITY OF STIllWATER, ITS OFFICERS, EMPlOYEES & ASSIGNS CANCELLATION SHOULD ANY OF THE N3.QVE DESCRleED POLICIES eE CANCELED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER. BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE ~rf\,!Q+- .. LIST OF BILLS .EXHIBIT " A" TO RESOLUTION #2006-57 1 st Line/Leewes Ventures LLC Abbott Paint Ace Hardware Action Rental Amdahl, Chris Locksmith APWA AT&T Bennett Material Handling Career Builder, LLC Carquest Clarey's Safety Equipment Clark, Luann Coca Cola Collegiate Pacific Cub Foods Daleo Delta Dental Frank Madden & Associates Fullerton, Gary G & K Services GCR Tire A70pher Bearing ~opher State One Call Havis-Shields Hillyard J. H. Larson Electric League of Minnesota Cities League of MN Cities M J Raleigh Truck Co. Mac Queen Equipment Inc. Magnuson Law Firm Menards Met Council MFAPC Man Ice Arena Manager's Association . Napa National League of Cities Office Depot Office Max OnSite Sanitation Our Designs, Inc. Papco Performance Training Systems .Iar Chevrolet & Mazda Concession Supplies Paint Equipment Repair Supplies Concrete & Trailer Lock Smith Service Management Books Telephone Supplies Employment Ads Equipment Repair Supplies Handle Cleaning at Public Works Soda for Concessions Rubber Softball Base Set Concession Supplies Janitorial Supplies Dental Cobra for March Professional Services Reimburse 50% of work boots Uniforms, Rugs, Towels & Soap Tires Equipment Repair Supplies February Tickets Minor Equipment General Supplies Lamps & Ballast Loss Control Workshop 2nd Installment Workers Compensation Sand Equipment Repair Supplies Professional Services Through March 10, 2006 General Supplies Wastewater Service for April 2006 2006 Annual Membership Dues Spring Workshop Equipment Repair Supplies Membership Dues Office Supplies Office Supplies Weekly Rental Service Custom Badges Equipment Repair Supplies Testing for firefighter engineer position Chevy Silverado Truck 709.58 43.41 252.86 207.68 256.05 76.00 161.60 29.12 912.00 121.39 41.60 140.00 1,649.25 74.64 47.90 185.00 311.20 105.00 14.48 2,699.21 1,317.63 58.79 104.40 21.25 626.89 226.08 60:00 33,113.25 19,651.98 511.26 7,865.80 218.31 95,087.50 35.00 10.00 37.50 1,324.00 53.71 216.20 109.46 305.45 677.66 1,242.00 19,518.24 EXHIBIT" A" TO RESOLUTION #2006-57 Red Bud Supply Inc. Riedell Shoes Sentry Systems Signal Pro Equipment S1. Croix Boat & Packet Stillwater Gazette Stillwater Gazette Classifieds T Mobile Tower Asphalt Ultimate Office United Refrigeration Inc. Valley Trophy, Inc. Warner True Value Watson Co., The Workwell Occupational Health Yocum Oil Zee Medical Service Zoller, Steve Page 2 Jersey & Latex Gloves Skates Service Call Equipment Repair Supplies February Arena Billing Publications Classifieds Cell Phone Application 3 Boutwell Road Project Office Supplies Oil & Equipment Repair Supplies Marble Name Plate Smoke Detectors Concession Supplies Pre-employment Drug Screens Fuel First Aid Supplies Reimburse for Hotel for School .. . 96.78 72.89 115.00 52.94 72,828.69 406.85 113.95 89.70 53,028.81 275.54 99.32 9.59 15,437.18 124.12 428.00 1,818.88 64.54 243.10 . . . RESOLUTION 2006-58 DESIGNATING POLLING PLACES WHEREAS, the City Council has adopted Ordinance No. 967 establishing precinct Qoundaries. BE IT RESOLVED by the City Council of the City of Stillwater that the following polling places are designated as Polling Places for Stillwater: Ward 1, Precinct 1 - Oak Park Elementary School Ward 1, Precinct 2 - Stillwater City Hall Ward 2, Precinct 3 - United Methodist Church Ward 2, Precinct 4 - Stillwater City Hall Ward 2, Precinct 5 - New Heights Charter School Ward 3, Precinct 6 - Stonebridge Elementary School Ward 3, Precinct 7 - Our Saviors Lutheran Church Ward 4, Precinct 8 - Lily Lake Elementary School Ward 4, Precinct 9 - Rutherford Elementary School . Adopted by the Stillwater City Council this 21st day of March, 2006. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . . . . . GOVERNMENT RECORDS DEPOSITORY AGREEMENT WITH THE WASHINGTON COUNTY HISTORICAL SOCIETY This AGREEMENT is entered on the last day of execution below between the City of Stillwater and the Washington County Historical Society, and the Minnesota Historical Society, and is made for the purpose of the transfer of. RECITALS Whereas, the following facts support this Agreement: A. The government officials of the City of Stillwater have prepared and maintained the following records as official records, as required by Minnesota Statutes Chapter 15.17. B. Pursuant to Minnesota Statutes Chapter 138.161 through 138.25, the Minnesota Historical Society administers the State Archives and may accept government records as a gift. C. The Washington County Historical Society is prepared to take custody of the following records to preserve and maintain them for future research. Assessment Record Book A: Grading [1891-1911] Assessment Record Book B: Sewer & Branch Sewer [1895-1913] Assessment Record Book C: Curb & Gutter [1891-1911] Assessment Record Book D: Sidewalk construction, reconstruction, & repairs [1891-1912] Assessment Record Book E: Pavement [1891-1908] Index to Assessments Record Books A-E Assessment Sale Certificates #4 [1908-1913] Bond Book #1 [1858-1880] (Different bond funds included in Book) Bond Book #2 [1881-ca.1925] (Different bond funds included in Book) Fire Dept. Orders (#4101-4876) [1904-1909] License: Billiard or Pool Table (#100-132) [1929-1949] License: Soft Drink (#200-300) [1925-1927] Map: Sectional of Stillwater, Minn. from Survey of Myron Shepard 1870s Pavement Assessment Rolls [1887-1889] Plat Book: Washington County, MN by Hudson Map Co. 1938 Police Department: Hat - dark blue - 2006 Pants - dark blue - size 31 - 2006 Sweater - dark blue - size Large w/patches & strips on sleeves 2006 Shirt - dark blue - w/patches on each sleeve 2006 Shirt - gray - size large - patches on sleeves - Parking Enforcement Officer - 2000 Shirt - light blue - size 16 - patches on sleeves - Community Service Officer-2000 Sidewalk Assessment Rolls #2 [1884-1889] Sidewalk Assessment Rolls #3 [1890 & 1911] Sidewalk Assessment Rolls [1885-1886] D. All parties desire to preserve the following records for future research and their historical value. NOW, THEREFORE, it is hereby agreed by and between the parties: .~ A. That City of Stillwater will donate the following records as a gift to the Washington County Historical Society. . Assessment Record Book A: Grading [1891-1911] Assessment Record Book B: Sewer & Branch Sewer [1895-1913] Assessment Record Book C: Curb & Gutter [1891-1911] Assessment Record Book D: Sidewalk construction, reconstruction, & repairs [1891-1912] Assessment Record Book E: Pavement [1891-1908] Index to Assessments Record Books A-E Assessment Sale Certificates #4 [1908-1913] Bond Book #1 [1858-1880] (Different bond funds included in Book) Bond Book #2 [1881-ca.1925] (Different bond funds included in Book) Fire Dept. Orders (#4101-4876) [1904-1909] License: Billiard or Pool Table (#100-132) [1929-1949] License: Soft Drink (#200-300) [1925-1927] Map: Sectional of Stillwater, Minn. from Survey of Myron Shepard 1870s Pavement Assessment Rolls [1887-1889] Plat Book: Washington County, MN by Hudson Map Co. 1938 Police Department: Hat - dark blue - 2006 Pants - dark blue - size 31 - 2006 Sweater - dark blue - size Large w/patches & strips on sleeves 2006 Shirt - dark blue - w/patches on each sleeve 2006 Shirt - gray - size large - patches on sleeves - Parking Enforcement Officer - 2000 . Shirt - light blue - size 16 - patches on sleeves - Community Service Officer-2000 Sidewalk Assessment Rolls #2 [1884-1889] Sidewalk Assessment Rolls #3 [1890 & 1911] Sidewalk Assessment Rolls [1885-1886] B. It is further agreed that the City of Stillwater shall transfer custody of the following records to the Washington County Historical Society to be kept and managed in accordance with the requirements of law and subject to the following conditions: 1. CUSTODY. Custody of the records will be transferred to the Washington County Historical Society 2. REVERSION OF CUSTODY. The records will not be transferred to the custody of another institution without authorization from City of Stillwater and from the Minnesota Historical Society. If the Washington County Historical Society seeks to relinquish custody of the records and its depository rights, it will notify the City of Stillwater and the Minnesota Historical Society, in writing, of its intent to destroy, or otherwise dispose of the records. Within 90 days of receiving such a notice, the City of Stillwater and the Minnesota Historical Society shall advise the Washington County Historical Society in writing as to whether or not the records may be destroyed, or otherwise disposed of. 3. PUBLIC USE. The records will be available for public use during normal business hours, and access to the records will be provided subject to Minnesota . Statutes Chapter 138.17, and Chapter 13 (Minnesota Government Data Practices Act). . 4. STORAGE. The records will be placed in a storage area that meets archival storage guidelines as recommended by the Minnesota Historical Society. 5. DISPLAY. The records may be used by the Washington County Historical Society or Minnesota Historical Society for display purposes, provided that standard security precautions are followed in regard to the display. 6. RELEASE OF INTEREST. The undersigned do mutually agree and acknowledge that City of Stillwater shall release all interests therein and shall give over to the Washington County Historical Society the following records for the purpose of research. 7. REPRODUCTION OF RECORDS. The City of Stillwater agrees that the records or any part thereof may be reproduced by the Washington County Historical Society at any time without compensation to the City of Stillwater. 8. COSTS. The City of Stillwater shall pay no costs associated with the maintenance, retrieval or storage of the records. The Washington County Historical Society, in accepting custody, care and control of said records, accepts no liability related to the condition, completeness, maintenance and use of the records; the Washington County Historical Society accepts only the costs related to the physical storage of the records as an archival repository. 9. GUIDELINES. The Washington County Historical Society and the City of Stillwater agree to follow all guidelines issued by the state Records Disposition Panel and the Minnesota Historical Society governing the disposition of government records to other repositories (Appendix A). . C. It is further agreed that each party shall work cooperatively to assure the continued preservation of the following records as official records. CITY OF STILLWATER Dated: By By Its Its WASHINGTON COUNTY HISTORICAL SOCIETY Dated: By By MINNESOTA HISTORICAL SOCIETY Dated: Its Its . By By Its Its RESOLUTION 2006-59 GOVERNMENT RECORDS DEPOSITORY AGREEMENT WITH THE WASHINGTON COUNTY HISTORICAL SOCIETY BE IT RESOLVED by the City Council of Stillwater, MN that the Government Records Depository Agreement with the Washington County Historical Society, as on file with the City Clerk, is hereby approved and authorizes the Mayor and City Clerk to sign the agreement. Adopted by the Stillwater City Council this 21 st day of March, 2006. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk " . . . . . . STILLWATER TROLLEY COMPANY 400 NELSON ST. STIllWATER, MN.55082 PHONE 651.430.0352 www.stillwatertroIley.com March 10, 2006 To the Stillwater City Council: It is my understanding that my parking permit for two spaces in downtown Stillwater has come up for renewal. I would appreciate being able to continue this arrangement and sincerely hope we can maintain the existing annual fee due to the very high cost of fuel and insurance in the past year and a half. I would also note that tourism is not bac~ to pre 911 levels. Sincerely, "~~~~ Robert a elg . President City Council Meeting - 03-07 " April 1, 2003 Review and approval of downtown pay parkinq siqnaqe . Community Development Director Russell presented Council with the proposed design of the downtown pay parking signs. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to approve the downtown pay parking signage. All in favor. Consideration of request and recommendation reqardinq fee for use of on-street parkinq spaces for trolley use Community Development Director Russell stated that Stillwater Trolley Company has requested to use two Nelson Street on-street parking spaces for parking the Stillwater Trolley tours operation. He stated that the Planning Commission reviewed the relocation ofthe ticket booth to the railroad property and that approval was conditioned upon Stillwater Trolley receiving City Council approval and paying for the use of the two parking spaces. He stated that the Downtown Parking Commission reviewed this request and recommended a $500/space fee based on the revenues produced by as space in the South Main and Riverview pay lots. Mr. Robert Raleigh, Stillwater Trolley, requested that the payment of $1,000 be split. Councilmember Rheinberger suggested $500.00 payable now and $500.00 in the fall.. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt approving the use of the two parking spaces at a fee of $500 per space with the fee to be $500 now and $500 on October 1, 2003 for a three year period. All in favor. Consideration of request by Lofts of Stillwater, Inc. for Tax Increment Financinq Assistance Community Development Director Russell reviewed the tax increment financing application for theStillwater lofts project. Motion by Council member Rheinberger, seconded by Councilmember Milbrandt to approve the tax increment financing application for the Stillwater Lofts project. All in favor. Possible first readinq of ordinance to adopt new 2003 Minnesota State Buildinq Code. City Attorney Magnuson reviewed the ordinance to adopt the new 2003 Minnesota State Building Code. Motion by Councilmember Rheinberger, seconded by Council member Kriesel to approve the first reading of Ordinance No. 935, an ordinance adopting the 2003 Minnesota State Building Code. This ordinance provides for the application, administration and enforcement of the . Minnesota State Building Code. All in favor. Page 16 of 18 . . . STAFF REQUEST ITEM I Department: MIS I Date: 3/14/06 DESCRIPTION OF REQUEST (Briefly outline what the request is) The Police Department would like to purchase a new digital recording solution to record police reports. This system would allow digital voice copies of all police reports to be sent to the secretary for transcription. It would also allow copies of these voice reports to be stored on our servers. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) There was $10,000.00 allocated in 2004 Capital Outlay for this equipment, that money was rolled over to 2005. In 2005 we were unable to get the system we wanted with only $10,000. The money was not rolled over 2006, but the funds are still available. Because of some discounts and a change in the plan we are able to purchase the system we want for $10,850.00. The Police Department will cover anything over the original $10,000.00 with funds from Forfeiture account. ADDITIONAL INFORMATION ATTACHED Yes_X_ No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Rose Holman Date: 03/14/06 f\\ll~ -" ~~C\ IA (ftfP ~ cff' '::/~ ~ Digital Recording Solution For City of Stillwater Police Department January 23, 2006 . Item Qty Price Olympus DS4000 Digital Recorder 25 $ 11,225.00 (includes- recorder, case, 32mg media card, docking/recharge stand, NC power supply, rechargeable battery, USB cable and download software.) Olympus AS4000 Transcription Kit 2 $ 658.00 ( includes- Olympus Playback Software, USB cable and headset.) Subtotal $ 11,883.00 . Public Safety Discount - $ 2,533.00 Total $ 9,350.00 Installation and Training lncludes- programming 25 recorders, installing 2- transcription kits, 3 hours of on site training and travel. $ 1,005.00 ------ I D r ~ 60.0 0 This quote does not include sales tax. Training and installation should be observed by The City of Stillwater I.T. staff Officers are trained via train-the-trainer- so all shifts Are covered. All product has a 90-day warranty and an annual maintenance agreement Can be purchased at point of sale or at the end of the warranty period. Lomer also offers A depot rate for repairs. Loffier is an authorized dealer for Olympus Digital Audio Recording products. We greatly appreciate the opportunity to provide this quote. . " . STAFF REQUEST ITEM I Department: MIS I Date: 03/14/06 DESCRIPTION OF REQUEST (Briefly outline what the request is) Purchase of Cartegraph Workdirector Program for fleet management. This program will allow several departments to track and maintain fleet vehicles. It also allows the Public Works Department to track and maintain signs. This program will also interface with our fueling system to track mileage and fuel usage. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Total cost of this program is $9150.00 plus tax. Money was allocated in 2006 Capital Outlay fpr this program, however, we will need to use an additional $1400.00 from the sign budget to cover the cost of the software. . ADDITIONAL INFORMATION ATTACHED Yes X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Rose Holman Date: 03/14/06 . CarteGraph Systems, Inc. . Proposal for Cartegraph's Carte Lite Subscription Program 3600 Digital Drive, Dubuque, IA 52003 Date: 3/3/2006 800-688-2656.563-556-8120 Completed By: Dave Samson 563-556-8149 (fax) Expiration Date: 3/24/2006 CarteGraph Systems, Inc. FederallD: 42-1419553 Company Contact Department Address Address City City ot Stillwater MN Rose Holman o 216 North 4th Street o Stillwater State See Notes section See Notes section Description Database Quantity List PricelUnit Extended Price Carte-Lite 5 Pack Subscription $ - 1 $7,950.00 $ 7,950.00 Includes usage ot any 5 Cartegraph View or Director modules $ - Includes 46 Hours ot Implementation Assistance (Web Based) $ - $ - CARTE fleet Software 1 $1,000.00 $ 1,000.00 CARTEfleet Maintenance* 1 $200.00 $ 200.00 I $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - * 1st Year Subscription is Included $ - * Subscription is tor 12 months and is automatically renewed ensuring continued Sub Total 1 $ 9,150.00 usage. Renewal invoices are sent 60-90 prior to your renewal date. *Annual Subscription Term Sign Date thru 12 months Sub Total 2 $ 9,150.00 Tax Rate: 0.00% Sales Tax $ - *Annual Subscription Budget Amount I $3,200.00 I Shipping $ - Total $ 9,150.00 MN E-mail Phone/Ext Fax Ship To License To 55082 (651 )430-8804 o ZIP . Ip.o.# Please tax a copy ot your PO along with the signed proposal Notes If a provision for services is included in this agreement, CarteGraph Systems shall be reimbursed for any reasonable out-of-pocket costs including, but not limited to, travel, lodging, and meals. Out-ot-pocket expenses are billed and due separately. Acceptance and payment terms Payment terms for all Subscription Service Programs are net 30 days. Please provide a purchase order and sign below. If your organization does not utilize a purchase order system, please sign below and your organization will be billed according to the terms of th~ Agreement. This Agreement constitutes the complete and exclusive agreement between CarteGraph Systems Inc. and the above company superseding all other proposals, oral or written and all other communication, with respect to the terms ot the agreement. Accepted by c#Y-L/ . -'-1/ X .-7~~~._,LA..J_...,Y'\ /'J ~"'+C'(?A.'~~ 3/3/2006 Date CarteGraph Systems, Inc. ti ee y. r,n rb. 1-.• w. y.. •� .,w ys d 1D iK• Oob.5 .1 . Lr rr r t ( w� pmrn�„r • .r.p..w 4� �W. • r NmE• C .'w " 'MwU ry rww F= Dye Sai sovi Epp 2fos(e) &ils' ...ICU Al 1)Oil A. rw,ne n.a. sesrov A r... 211. wpw A..... Msr. 1010 90.011.001 91M911011 414..: as 50.6 ..,.r: r 1'4.11.1 ..• 1,✓wwa.r) Y wu. ww. N.M. Tww.h.....•e1... t.p :•wW1 .P.,, 91.M z..✓....v.. .1.a1.0. N W Ia..r r.. on•..h Oww..NO..eRw. 0900000)) %'N.M ,..R. M..b.. 10.0 0..1s 1105110r1 •.wa.Iwl V.y, QQ. 1., 01 19 „y Gals 1 F-111 1. WORKdirector simplifies resource accounting. All work management components, such as labor, equipment and materials, can be tracked to assist in budgeting and GASB 34 compliance. 2. WORKdirector integrates directly with CALLIfnk as the starting point to record service requests and initiate work activities. 3. Work orders completed in WORKdirector can automatically populate asset history in any CarteGraph viewSERIES application. 4. All work orders and projects can easily be displayed and queried in GIS using one of CarteGraph's MAPdirector applications. CarteGraph 5Mw N. 01.1:11:104 4iP.✓f. ►oq. auLED Jsc.:ca.. s i R1 1S >�4.a�3��•i.•J." _.J J IM .v • Mif ��.w•11ppP�•..rrrwl.��e.f� .. M ..r.w1r w.r.Y..slr • fr Ps. 1.S,4 N.N....M.N.✓s. • WWI. Oiw J•..•rnt,,g J Work M a n a g e till i r t a It is the responsibility of your organization to maintain the public infrastructure to a satisfactory level of service— th is is a job made easier with CarteGraph's WORKdirector. In an easy -to -master interface, WORKdirector provides the functionality that allows you to manage all of the work activities performed in your organization. From initial request for work to the scheduling of routine maintenance through the completion of each project, WORKdirector tracks and maintains data on activities, materials, employees, equipment —and more. With its completely customizable interface, including forms, libraries and reports, WORKdirector has virtually unlimited potential to seamlessly automate your P o v e daily tasks, Quickly and easily modify field names, design on-line work orders to match current paper forms, create reports to output information —even add software func- tionality through a built-in VBScript®editor. Although a powerful tool when used alone, WORKdirector can provide additional benefits when combined with other CarteGraph applications as part ofa complete Public Works management solution. Create independent work orders or associate a work order to a specific asset record—WORKdirector links to any vsewSERIES application. Or use MAPdirector software to spatially display your work activities in a GIS. Works .111J Database • MicrosoftAccess 2000 • MLcrosoft•SQL Server 7 x, 2000 • Oracle. 8 I• Interface Security Llcensrng • Microsoft Wmdous• 9g, ME. 2000, %P. NT • Navigator" workspace • WORKdirerior pages include Requests, Work Orders, Labor, Equipment. Materials, Vendors, Worksheets • \4ORKdirrrvor forms include Request, Accounting, Identification, \\'ork, Rates, Vendors, Summary, Associations, Quick Entry, Management Form • Multi -record grid to view all records or record subsets • Tab mode or rileiform mode • Application Log/Sitio Edo LogJlmpon-Expos tag • Manage users, roles and permissions within dm database • Define and maintain daabase and appheabon security • Concurrent mimed. licensing • Stand alone • Field license check in/check out Desist Sharing SmanTools Customization Location Requests Work Orden Labdw Equipmnil HARDWARE,-. • Dora import/export functionality and lamas budder • Fors saved as individual files • Reports saved as individual files • Database shared among other CaniGnph appheaoons • Match mines to earning bsi members or default values • Pop-up calendars and number key pads • English to metric conversion • Default, carryover and regurred data options • Unlimited number of attribute fields • Create custom fonns • Add custom fields to track additional information on the fly • Burly-m VBSctipr•editor • Vicinity. coorrhnates, road network. Intersection or description • Caller information • Issue • Description • Request location • Request history • Assign resources (labor, egwprrsenl, material, contracts, etc ) to work activities • Schedule and track work orders through stages of created, started, open and completed • Monitor and track work backlog • Create and generate work orders • Create work orders independently or from requests • Create a work order with multiple sequential work steps • Create and manage unscheduled work activities • Access on-line work orders by work order ID, location activity or assigied supervisor • Retrieve work orders based on multiple selection critena including planned, scheduled, active, suspended, complete, closed and canceled • Charge costs for resources —direct or indirect —at a defined rate • Update an open work order at any time • Add resources to an existing open work order • Recall open work orders • Assign multiple resources to a work order task • Display work order status • View or print work orders with all estimated and/or actual resources • View or pool details of closed work orders • Produce both corrective artdpteventative work orders • Employer infommtion and images • Compensation histories • Work crew associations and assignments • Work histories • Labor rates and security • Identification and descnption • Costs and maintenance schedules • Depreciation and salvage values • Operation log books Typical wurkstatien• rtininiwi requirements. 1•rciemor RAM Free ddk space. • OS! CD-ROM drive. Nenvork • Pentium 500 MHz :Sr. MB lu0 MB Wurdows 98. Me, NT 4, 2000, or V• 16 MB Ct) bunter for lechrtical aupprn IT PAP recommended for colicwrent ucrosmg • Hci•.rrramn wiry vary argot! rru ere Is.. nth a• IM dumhitr rY1. (merest, S ;e: Semir. a O.K1a), rttnbrr r♦r ceerpurn it Tem,uW•s (br dwtast miser, rionrwtlioo oes) ruLvi, races lral...WM ,. and ao• Awry mWte at avW61 Farbu ded icgt•rnarrrnpiro Is run. .• ratt•tnpbrvalta n•.r. html Matenals Vendors Online Libraries Anachmenls Actions History • Material mcentory • lm•entory reduction • Reorder mrentory triggers • lm entory method • Matenal history • On-line pans or material catalogs • hlat en al once lists • vendor database wsdi vuque Vendor ID codes • Vendor address, contact name, phone, e-mail and fax • Price quotations Create custom library crones Alt ohnent and display of digital photo I BMP, /PG of GIF Iles) to individual records Anachment of any electronic file including ,PDF, DOC, .XLS, video and OLE-linked documents to individual records Link CAD as-bmll (plan, profile, cross-secoon) design documents to individual records Include multiple attachments to each database record Share attachments with other CarteGraph applications Filler and son on Images Predefined task esecmons including. Conyers Request to Work Oaks Recalculate Costs, Add Material, Order Material History or all aconites Scheduled Activities Schedule room and/or recurring maintenance erasures Staunton hnbry of activity logs Reports Predefined reports include. 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Memorandum To: From: Date: Mayor and City Council Diane Ward, City Clerk 3/13/2006 Subject: TRANSFER OF WINE WITH STRONG BEER LIQUOR LICENSE FROM MONTOROSSO CAFE TO TASTEFUL THYMES TERRACE The applicant has submitted an application for the transfer of the Montorosso Cafe license to Tasteful Thymes Terrace. As required, a public hearing must be held for the issuance of new and transfer of liquor licenses. Approval for the license should be contingent upon approval by Police, Finance, Fire, Building Departments and Minnesota Liquor Control. ACTION REQUIRED: Conduct the public hearing and should Council desire to approve the transfer of the On-Sale and Sunday liquor license they should pass a motion to adopt Resolution No. 2006- _, APPROVING TRANSFER OF OWNERSHIP OF THE WINE WITH STRONG BEER LIQUOR LICENSE TO T3, L TD, DBA: TASTEFUL THYMES TERRACE . APPROVING TRANSFER OF OWNERSHIP OF THE WINE WITH STRONG BEER LIQUOR LICENSE TO T3, L TD, DBA: TASTEFUL THYMES TERRACE WHEREAS, request for transfer of ownership of the Wine with Strong Beer License from Chestnut, LLC, DBA: Montorosso Cafe to T3, Ltd., DBA: Tasteful Thymes Terrace has been requested; and NOW THEREFORE, BE IF RESOLVED that the City Council of Stillwater, Minnesota, hereby approves the transfer of Wine with Strong Beer liquor license conditioned upon filing all required documentation, approval by Police, Fire, Inspection Departments, and Minnesota Liquor Control. Adopted by Council this 21st day of March 2006. Jay L. Kimble, Mayor ATTEST: . Diane F. Ward, City Clerk . , . . . Memorandum To: Mayor and City Council From: Bob Lockyear, Interim Community Development Director Date: March 16,2006 Re: Case No. DEM/06-01 Appeal of decision for a demolition permit for 209 N. Third St. by Ascension Episcopal Church. Background: The applicant was denied the permit because they had not completed all of the nine steps in the application. The applicant has done further work on the permit request and now has an estimate for rehabilitation as well as relocation. They would like to have the house moved to be rehabbed on a new site, however, they would like the option to raze the structure if a viable user cannot be found. They have indicated future potential uses of the property for church purposes. The attached letter explains the position of the church regarding the historic nature of this house as well as its condition. Action Requested: Staff originally recommended that this lot be removed from the residential inventory and is still of that opinion provided the conditions as noted are included in the permit conditions. Conditions are: 1. This demolition shall be completed in a timely manner not to exceed 60 days. This shall include removal of or filling of the foundation so as not to create and attractive nuisance. Final grades of the lot shall not be steeper than preexisting exterior grades around the removed building. 2. Restoration of the site to open space with at a minimum a seeded grass cover completed within 60 days of completion to the demolition. 3. This demolition shall meet all requirements of the IRC (International Residential Code) as administered by the Stillwater Building Official. r t . MINNESOTA'S FIRST EPISCOPAL CHURCH FOUNDED 1846 215 NORTH FOURTH STREET STILLWATER, MINNESOTA Case No. DEM/06-01 Removal or demolition of house located at 209 N. Third St. The Episcopal Church of the Ascension (Ascension) wishes to appeal the denial by the Heritage Preservation Commission (HPC) of Case No. DEM/06-01 to the Stillwater City Council for the following reasons: Ascension is a historic and vital part of the City of Stillwater, having been established over 160 years ago by many of Stillwater's founding fathers. The church is highly sensitive to the history . of the City and has worked in partnership with the City for the betterment of the community. The church gifted the City land to the north of the church for the library and currently houses the local Head Start program. Ascension is the oldest Episcopal parish in Minnesota and one of the oldest churches in Stillwater. Ascension is a growing community and is currently boxed in by the library to the north, the water department building to the south, and City hall across Fourth Street. The only means of expansion for Ascension lies in the properties across Third Street from the church. The church believes that growth is essential to the health and vitality of the parish, and if its ability to expand across Third Street is denied, it would likely eventually be forced to abandon its current location and build outside of the city. Considering the sad history of several other churches on Third Street being converted to condos, this would render Stillwater's reputation of being the "City of Steeples" hollow indeed. Ascension respectfully requests that it be allowed to either move or demolish the home located at 320 N. Third St. "TRADITION WITH A FUTURE" RECEIVED CHURCH OFFICES: 215 NORTH FOURTH STREET STILLWATER, MN 55082-4806 651/439-2609 FAX:651/439-7381 FEB 1 6 2006 . COMMUNITY DEVELOPMENT o TMENT , . (Case No. DEM/06-0l Removal or demolition of house located at 209 N. Third St. continued.) . . The church is currently considering utilizing the vacant land (assuming removal or demolition of the house) to build parish offices and meeting space and/or a retirement home. Whatever the land will ultimately be used for, it will conform to zoning and to the architectural integrity of Stillwater, as we have done in the past with our most recent expansion. Ascension believes that the HPC hearing failed to give fair consideration to the request and failed to provide adequate proof of why its request was denied other than the subject house is merely over 50 years old. The subject site and house are not designated as a "heritage preservation site" nor is it within the Historic District, it therefore does not fall under the criteria as outlined in City Code Ch.22, Sec. 22-7, Subd. 4( a), other than it being over 50 years old. Ascension believes that the HPC does not have the discretion to deny said permit. The subject house is a "garbage" house, filled with debris which is an eyesore to the community and will eventually cost the city for debris removal and demolition, The house has substantial structural damage due to long-standing roof leaks, and the repair and restoration of the house would cost upwards of $200,000, making it economically impossible to either resell it and recoup our cost, or to rent it out. The house has hazardous waste contamination (fuel oil tank and asbestos). The subject house is in a P A zone and therefore is a non-conforming property. Several other houses in better condition and in proper zoning have been demolished. Our first option would be to sell the structure and have it removed in whole to another lot in a residentially zoned neighborhood of the city. It would then be completely gutted and rebuilt on the new site. If this isn't feasible, we would propose demolition. After removal of the house, the land would be graded and seeded until needed. 2 City of Stillwater Heritage Preservation Commission February 6,2006 ,~7 '/ .- '-I ) / DRAFr .. . Present: Howard Lieberman, Chairman Phil Eastwood, Jeff Johnson, Larry Nelson, Brent Peterson, Roger Tomten, Scott Zahren and Council Representative Ken Harycki Others: Interim Community Development Director Robert Lockyear Mr. Lieberman called the meeting to order at 7 p.m. Approval of minutes: Mr. Johnson, seconded by Mr. Peterson, moved approval of the minutes of Jan. 4,2006, as presented. Motion passed unanimously. Case No. DEM/06-01 Consideration of a request from Ascension Episcopal Church for demolition of a residence at 209 N. Third St. in the PA, Public Administration District. Vicki Cross, representing Ascension Episcopal Church. Mr. Lieberman briefly reviewed the City ordinance's nine requirements for a demolition to be approved. Ms. Cross said several of the nine steps have not been completed because the church does not own the building, and it has been difficult to get people into the structure, which is filled with debris. She said the church's intent is to purchase the house, tear down the structure and leave the property vacant until a future use is determined. She said the church has not closed on the purchase because it does not want to repair/restore the structure. Don Empson, 1206 N. Second St., said no old house is beyond redemption. He noted that Ascension Church has done a great job at preservation in the past and noted the house in question looks fairly square and sound. He urged the Commission to table the request until the house has been carefully inspected inside and out and the church looks at other ways of dealing with the house. Mr. Empson said he would be happy to work with the church to explore options for saving the structure. . Mr. Lieberman noted the ordinance is clear in the conditions that need to be met, and several of those conditions - evaluating the cost of remodeling the structure, advertising the structure for s ale, and plan for reuse - have not been met in this application. Ms. Cross again pointed out the church has not been able to meet the conditions because it does not own the property and has been unable to gain full access to the house. Mr. Johnson suggested that if the church purchased the house/property and removed the debris, it would be better able to determine potential uses/alternatives. Mr. Peterson noted it would be difficult to approve a variance to demolish someone else's house. Mr. Lieberman moved to deny the request without prejudice on the grounds that three of the nine ordinance conditions have not been met and that procedurally the church does not own the property. He pointed out that denying the request without prejudice allows the church to reapply for the demolition permit at some point in the future if the church owns the property and meets all of the requirements. Mr. Tomten noted the HPC's duty is to encourage preservation and asked the church to take a second look at its mission as an urban church. Mr. Peterson seconded the motion; motion passed unanimously. . . Memorandum To: Stillwater Heritage Preservation Commission From: Bob Lockyear, Interim Community Development Director Date: February 1, 2006 Re: Case No. DEM/06-01 Demolition of Residence at 209 N. Third Street Background: The applicant is required to request a demolition permit from the city to raze this single family residence since it is more than fifty years old. This property is in a dilapidated condition is not listed on the National Historic Register. The applicant appears to have the means necessary to carry out the demolition and to restore the site to open space until such time as a need arises for its use. . Recommendation: Staff has reviewed this site and is ofthe opinion that it would be in the best interest of the community to remove this home from the residential inventory and that the request for a demolition permit be granted subject to: 1. This demolition shall be completed in a timely manner not to exceed 60 days. This shall include removal of or filling of the foundation so as not to create and attractive nuisance. Final grades of the lot shall not be steeper than preexisting exterior grades around the removed building. 2. Restoration ofthe site to open space with a minimum a seeded grass cover completed within 60 days of completion to the demolition. 3. This demolition shall meet all requirements of the IRC (International Residential Code) as administered by the Stillwater Building Official. HPC Action on 2/6/06: Denial without prejudice 7-0 . Heritage Preservation Commission Demolition Request Permit Demolition Permit No4J '-k ~\I Fee $100* . Address of Project: ?-Oq ~M~ ~rd ~ Parcel No.: Lot 'J. (().. Block-1L- Subdivision Bl' \9 -t (l'l() I rolD ~'1.l:4 Applicant: Cln~,QS's.\()(\ ~f\\~~'f:X1\i ~~~ Address: G. \ \5 t'I., l..('tb'S+. Telephone No.:~ ;>,g - (l.,h61 Owner if different than Applicant: ~(\ne.. ~ ~~~rd Address: ~ ~. 6rcl ~. Telephone No, Type of Structure: ~lr\s\~ ~\\l{ Age of Structure: <6~ Condition of Structure: puo r" Intended Use of Site after Demolition:~D ~e, on em~\ ~ ~, \ ~ e . ~~r~~~I~' lOf'2. I / os- Date Signature of Owner Date &--a~0 4-3Cf - g. *After review and approval of the demolition permit request with the Heritage Preservation Commission, a building permit must be obtained with the City of Stillwater Building Department. The fee for the building permit is based on the valuation of the demolition project. Office Use Only HPC Review Date: o Approved o Denied . City Planner/Community Development Director Date . MEMORANDUM TO: Sue Fitzgerald, Planner FROM: Cindy Shilts, Building Official DATE: November 18, 2005 . SUBJECT: 209 3rd Street House Demolition Request As per the demolition ordinance I am required to perform a structural evaluation of any building over 50 years old that has been submitted to the Planning Department for demolition. An assessment of the home was done from the exterior only, making it difficult to determine structural condition. The home is full of homeowner's contents/debris and would be of no benefit to go inside since I would not be able to see the condition of the walls and floors. The amount of possessions/debris and the number of years it has been there would most likely affect the condition of the structure such as possible rotting, rodents, overloading of concentrated loads with heavy items, etc. Although the home appears to be in poor shape, it does not appear to be condemnable from the exterior. However; the interior condition of the home and the amount of debris throughout the house may bring about a different opinion. . . MINNESOTA'S FIRST EPISCOPAL CHURCH FOUNDED 1846 215 NORTH FOURTH STREET STILLWATER, MINNESOTA December 23, 2005 City of Stillwater 216 North Fourth St. Stillwater, MN 55082 Gentlemen: Attached is a Demolition Request for the property at 209 N. 3rd St. Ascension Episcopal Church is in the . process of purchasing this building. The church's purpose is to demolish the building and to maintain the lot as open space until such time as the church should need the property for usage that is within the parameters for which it is zoned. (Public administrative offices district). The property is owned and occupied by Anne Berrisford. She is an older woman with impaired eyesight and hearing. The property is in poor condition and because of the amount of clutter in the home, very difficult to view. It is because ofthis that some of the requests for this permit are difficult to manage. It is also because of this that both Susan Fitzgerald and Cindy Shilts have seen the building with me. Based on the definitions in Subd 2, the house for which a demolition permit is being sought is of Potential Historic Significance since it is more than 50 years old. It is not Historically Significant since it is not "any building or structure or portion of a building or structure on the National Historic Register, a designated local landmark or a contributing structure or building in a designated national register historic district." "TRADlTIONWliH A FUTURE" CHURCH OFFICES: 215 NORTH FOURTH STREET STILLWATER, MN 55082-4806 651/439-2609 FAX:651/439-7381 e . Since the structure is of Potential Historic Significance the procedure of Subd 5 is being followed. The following information is attached: 1. A sketch of the property which is a lot 50' by 150' is enclosed. 2. The legal description is Stillwater (originally town, now city) B18-27, Lot -022, Block-019, 2nd Ward. 3. Photographs enclosed. 4. The building is a single family home. The property has been viewed by Cindy Shilts and Susan Fitzgerald. The property has many code violations; asbestos, and unused oil tank:, a failed roof. 5. The property would be economically difficult to restore. The cost of cleaning it and bringing it to code and making it a home, plus the cost of purchase, would exceed the market value of replacing it with a new home. 6. The church's future plans for the property are unknown at this time. We are a rapidly growing church situated on a very restricted space. We have remodeled our space, but are restricted as to office, classroom, and meeting space. This property could allow us future alternatives. We also house Head Start, which is held in a restricted space. 7. Any future plans will, of course, be within the scope of the existing zoning (P A.) and within the guidelines of the comprehensive plan. 8. Given the condition of the property, we would ask for a permit to demolish. 9. We have not advertised for sale as we do not own the property at this time. We could do that once we are in title and at that point if it could be sold to be moved, that would be to our benefit. . If additional information is required, please contact me. Sincerely, ~~ Q 'e... t <2 roSs - Vicki Cross Representative Ascension Episcopal Church (651) 439-2503 . '" .:: 1 It , J ~.. \ .\~ \ ~ .. \ c:::> . \ \ \ \ \ \ .~ ~5~'ZO . ~0 49 C ) o/e9~~w~:;N ".' ~. 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Phortll(651)43G.{I875 Parceldatebe$9donAS400inlo,maUon currenllhrol,l!;h:O<;lober31.20G5 M~p.r;nl9CI: Dec8ll'lber22.20G6 / <'~J: -~ ~ Sri) u'1\r 0 ~ ~ (0072) ~ -- R21W R20W R19W R22W R2IW R20W Vicinity Map o 150 Scale in Feet Tlllsdrnwlng..lheresullolecompilallon and I'9producllon of land r'8<:anls as lhGy appear!nvario!JsWashlnglOl1 Counly offlces The drawing sholJld ba usadforref9lllnClO purpose8only. Washlngl<l!lCounly Is 001 mspon&lbleloranylnaccuraclas Source:WashlnglonCounlySUrveyofsomce Pllone(651)"JO.6lI75 ParceldalabasMOI1AS400lnformallon currenllhrough:Oclober31,20(J5 Mapprinllld: D..c.....ber27,2005 ,. . . . . MEMORANDUM To: Mayor and City Council From: 7W Shawn Sanders, Assistant City Engineer Date: March 16, 2006 Re: 2nd & Nelson Storm Sewer Improvement Project Project 2006-08 DISCUSSION The public hearing for the 2nd & Nelson Storm Sewer Improvement Project is scheduled for March 21,2006 at 7:00 pm. Attached are copies ofthe feasibility report and the public hearing notice sent to the affected property owners. RECOMMENDATION It is recommended that Council hold the required public hearing and if Council desires, pass a resolution ordering the improvement and directing the engineer to prepare plans and specifications. ACTION REQUIRED If Council concurs with the recommendation, they should pass a motion adopting RESOLUTION 2006- ORDERING IMPROVEMENTS AND PLANS & SPECIFICATIONS FOR THE 2nd & NELSON STORM SEWER IMPROVEMENT PROJECT 2001-11 .... , . ORDEIDNGIMPROVEMENTAND PREPARATION OF PLANS & SPECIFICATIONS FOR 2ND & NELSON STORM SEWER IMPROVEMENT PROJECT (PROJECT 2006-08) WHEREAS, a resolution of the City Council adopted on February 07,2006 fixed a date for a council hearing on the proposed 2nd & Nelson Storm Sewer Improvement project; and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held thereon on the 21 st day of March 2006, at which time all persons desiring to be heard were given an opportunity to be heard thereon; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. The council will consider the improvement in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of$139,000.00. 2. The improvement designed for 2nd & Nelson Storm Sewer Improvement project is hereby ordered as proposed in the council resolution adopted this 21st day of March 2006. . 3. City of Stillwater Engineering Department is hereby designated as the engineer for this improvement. They shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 21 st day of March 2006. Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk . ; . MEMORANDUM TO: FROM: Mayor and City CQuncil Shawn sander~ssistant City Engineer DATE: February 2, 2006 RE: Feasibility Study Second and Nelson Storm Sewer Improvements Project 2006-08 DISCUSSION: Last month, a report by Bonestroo was presented on the existing condition of the storm sewer system at Second Street and Nelson. This intersection experiences a surcharge of storm water during minor storm events causing damage to the existing pavement from the intersection at Second and Nelson down to Nelson Alley. Bonestroo analyzed the storm sewer and provided options for improvements. It was decided that the best option was to increase the size of the storm sewer from a 24" pipe to a 36" pipe on Nelson Street from Main Street to Second Street. This option would prevent any surcharge storm sewer surcharge from flowing out of the manhole during a 100 year storm event. The estimated cost of this project which includes replacing the existing storm sewer, repairing the street at Nelson Street, Second Street and Nelson Alley and installing a . storm pipe in the UBC parking lot is $139,000. PROJECT FINANCING It is proposed that this project be assessed on area basis method. Properties that lie within the Second and Nelson drainage district would be assessed per square foot of contributing area. This method has been used on projects in the past such as the Fourth Street Ravine Project, Hazel Street Ravine, and most recently the Lily Lake Water Quality Phase 1, Wilkins Street and Long Lake Water Quality constructed in 1999. These projects used an assessment rate of $.045 per square foot of contributing area. If the same rate were applied to the Second and Nelson project, $114,750.11 in assessments would be generated for the project. This amount is based on 58.54 acres of contributing area in the drainage district. The remaining portion or $24,250 would be paid from the storm water utility fund. Another option would have 100% of the project costs assessed to the property owners. This would increase the rate to $.055 per square foot, an increase of 20% over the previous rate. An adjustment could be justified since we haven't adjusted rates since the City began using this method in 1997. A summary of the financing options is shown below: . Assessment Rate Amount Storm Water Avg. Assessment Generated Utilitv used (10,000 SF Lot) $.045/SF of $114,750.11 $24,249.89 $450.00 ~ L---- contributing area $.055/SF of $139,000.00 $0.00 $550.00 contributing area Affl'O vel . RECOMMENDATION: Since the project is technically and financially feasible, Council should accept the feasibility report for the Second and Nelson Storm Sewer Improvements consider the assessments rates for the project and decide which rate to use. If the report is accepted they should order the public hearing on March 21, 2006 at 7:00 p.m. . ACTION REQUIRED: If Council concurs with the recommendation, Council should pass a motion adopting Resolution No. 2006- , RESOLUTION RECEIVING REPORT AND CALLING HEARING ON THE 2nd AND NELSON STREET STORM SEWER IMPROVEMENTS PROJECTS (PROJECT 2006-08). . . ;D rn . )> OJ OJ 0 ~ SOUTH WILLIAM STRE rIJ :::j r ~ ~ r . )> ~ rJ1 ;D ::: ~ 0 ~ tJ rn (f) "C ~ 0 ... .._--" -l 0 ~. SOUTH EVERETT STREET ~ ~~ :::s I; 0 ~ Z (\) :l> Pl ~ z ~ 5'0 () =~ i 0 (f) ~ ~ .() ~~ ,;0;. -l ~ :(J) ::: ;D (f) -0 ~ ~\J rl ::: rn -l z t:i~ .... ill u rn rn ;D rn N rJ1 ~ m. m. rn (f) -l rn ., (f) -l rn = ~:~ ~ \::) SOUTH -l MARTHA SWEET -l = Z .... ....... ,Q'\ .... ~ )> I SOUTH MARTHA I $4.~ ~ ::s z c = ~ (\) 0 ;D 00 :::s rn 0 (f) Z ~ ~ .... ;D I -l (f) ;D 0 ;= rn ~ ~ rIJ z r rn (f) -l r:I1 0 -l HARRIET ST~ET SOUTH HARRIET Z rn ... .."......,.... -l SOUTH '. '0:' ^:. ,ET SOUTH .(f) -l ;D rn rn -l ,ET ,T rn )> .~ ..,,~ ;"{hi'l....tr,. en .~~: l~, z . .:~+. . ~",."i SOUTH ""'j!'" FIRST m SEVENTH STREET o I C ;D o I ;= r (f) -l ;D m m -l FIFTH STREET rn )> (f) -l o I C ;0 o I r r <(,'ilS~ 9 . 00. '.~ \-\~(\OC; -<--$' . .. % ~ ~ . . 't- .f :$' ~ ;jf.. ....~ .;;. (I' m )> (f) -l ::: ;= s;: ;0 o STREET (f) -l ;0 rn m -l (f) -l ;0 rn rn -l ~o't1<a ,,'<11'1'0 ~33't1J-S STREET ~ '9. . . . illwater ~ ~ -\~ THE BIRTHPLACE OF MINNESOTA J March 6, 2006 Subject: Public Hearing on Nelson and Second Street Storm Improvements Project 2006-08 Dear Property Owner: Attached you will find a Public Hearing Notice officially notifying you of the Public Hearing scheduled for March 21, 2006 for the purpose of discussing possible storm sewer improvements in the area around at South Second Street and Nelson Street. The City has completed a Feasibility Report, which discussed the improvements, the cost, and financing methods. The scope of the project consists of improving the storm sewer system at South Second Street and Nelson Street where the intersection has experienced flooding due to storm water surcharge. Improvements would be made to the existing storm sewer system by replacing the existing 24" pipe with a 36" pipe and reconstructing the damaged streets of Second Street South and Nelson Alley as a result of the surcharge. Funding for the project would come from two sources, an area assessment and the storm water utility fund. Properties that contribute storm water within this drainage district would be charged an assessment rate of $0.045 per square foot. (A 10,000 square feet lot would yield an assessment of$450 dollars.) There are 58.5 acres in the drainage area for a total assessed amount $114,750.10. The remaining amount would be paid through the storm water utility fund. This fund was created a few years back to aid in the cost of small residential storm water improvements, such as this one. A preliminary assessment roll will be available at the hearing. The hearing for this proposed project is your opportunity to gain additional information about the project and voice your comments, prior to the Council making a final decision on whether to proceed with this project. You may participate in the hearing by attending and voicing your comments or by sending a letter to the Council prior to the meeting. Sincerely, ~ Shawn Sanders, PE Assistant City Engineer CITY HAll: 216 NORTH FOURTH STREET · STillWATER, MINNESOTA 55082 PHONE: 651-430-8800 · WEBSITE: www.cLstillwater.mn.us r illwater "~ ~ THE BIRTHPLACE OF MINNESOTA ~ . NOTICE OF HEARING FOR SECOND AND NELSON STREET STORM IMPROVEMENTS (PROJECT 2006-08) TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Stillwater will meet in the City Council Chambers at Stillwater City hall at 7:00 p.m. or as soon as possible thereafter, on Tuesday, March 21, 2006 to consider the making of storm sewer improvements for what is known as the Second and Nelson Storm Improvements, pursuant to Minnesota Statutes, Section 429.011 to 429.111. The area proposed to be assessed for the improvements are properties within the following described boundary: East of William Street; South of West Olive Street; West of Second Street Drive; North of Hancock Street. . The estimated cost of the improvement is $114,000. Persons that desire to be heard with reference to the proposed improvement will be heard at this meeting. Diane Ward City Clerk Published in the Stillwater Gazette on March 10 and 17,2006. . CITY HALL: 216 NORTH FOURTH STREET · STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 . WEBSITE: www.cLstillwater.mn.us . . . ORDINANCE NO.: 968 AN ORDINANCE AMENDING THE STILLWATER CODE, CHAPTER 31-1, SUBD. 5, ~ 2 ENTITLED ZONING MAPS AND BOUNDARIES BY AMENDING "THE ZONING MAP .OF THE CITY" TO REZONE PROPERTY WITHIN THE AGRICULTURAL PRESERVATION DISTRICT (AP) TO COTTAGE RESIDENTIAL DISTRICT (CR) The City Council of the City of Stillwater does ordain: 1. PROPERTY. The property shown on Exhibit "A" is hereby rezoned from Agricultural Preservation District (AP) fo Cottage Residential (CR). 2. ZONING MAP. The zoning map is changed to designate the property as Cottage Residential (CR). 3. SAVING. In all other ways, the Stillwater City Code shall remain in full force and effect. 4. EFFECTIVE DATE. This Ordinance shall be effective upon its passage and publication according to law. Enacted by the City Council ofthe City of Stillwater this _ day of March, 2006. By JayL. Kimble, Mayor ATTEST: Diane F . Ward, City Clerk (>:.~ , I " ". " , .- ,/ I < de " ~"E'XHIBrrA..' . ~n ~$-~ ,*;1:'- r;r;~ lilt" =,,~ s~~ ~iii -...-v :;.;-" h ge~9 I~H ~~~'~ j~~~ ~;;;~tI ~""~o u"... eM~~ .~t.f.a. ~!~~; I, Yf$\~~.,. .... <~"iil ~ i!~~1 ~ ~,,:!~.: ~ F-':~~; ~ . ~. ,~~; 1!~ ".}: i ,..1.. .:. p I" ~ n ~ .~> '~. ,a-' ir~ ~;: - "--; ~~ ..1::' . . . . MEMORANDUM TO: Mayor and City Council FROM: Shawn Sanders, Assistant City Engineer DATE: March 16, 2006 ~. SUBJECT: 2006 Street Improvement Project Approval of Plans & Specifications and Authorize Advertisement of Bids DISCUSSION Plans and specifications for the 2006 Street Improvement Project are completed. The bid date will be April 17, 2006 at 2:00 P.M. with bids presented to Council at the April 18, 2006 meeting. RECOMMENDATION Staff recommends that the City Council approve the plans and specifications for the 2006 Street Improvement Project and authorize advertisement for bids. ACTION REQUIRED If Council concurs with staff recommendation, Council should pass a motion adopting Resolution 2006- _ Approving Plans & Specifications and Ordering Advertisement for Bids for the 2006 Street Improvement Project (Project 2006-02). APPROVE PLANS & SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR 2006 STREET IMPROVEMENT PROJECT (PROJECT 2006-02) . WHEREAS, pursuant to a resolution passed by the Council on February 21,2006, the City Engineer has prepared plans and specifications for the 2006 Street Improvement Project (Project 2006-02) and has presented such plans and specifications to Council for approval. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. The plans and specifications presented by the City Engineer are hereby approved. 2. The City Clerk is ordered to prepare and cause to be inserted in The Gazette and in the Construction Bulletin an advertisement for bids upon the making of the improvement under the approved plans and specifications. The advertisement shall be published once in the Stillwater Gazette and twice in the Construction Bulletin, shall specify the work to be done, shall state that bids will be received by the City Clerk until Thursday, April 17, 2006, at 2:00 p.m. at which time they will be publicly opened at City Hall by the City . Engineer; will then be tabulated and will be considered by the Council at their next regular Council meeting on April 18, 2006, in the Council Chambers. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for ten (10) percent of the amount of the bid. Adopted by the Council this 21st day of March 2006. Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk . r . . Memorandum To: From: Mayor and City Council Bill Tumblad, Community Development Director ~ Date: March 17, 2006 Re: Special Events Permit: Rotary Club Chicken Barbeque Background: The Stillwater Rotary Club would like to sponsor an annual B.B.Q. chicken fundraiser. This year it would be on August 20, 2006. The purpose of the annual non-profit event is to raise funds that would be used in part for playground equipment in City parks. . Since a portion of the revenue would be for City park equipment, the Rotary Club is asking for help from the City with picnic tables, portable toilets, fencing, etc. In addition, permission is requested to hold the event at the north end of Lowell Park. . Recommendation: Details ofthe physical setup for the event and still rather unclear, as are details regarding distribution of setup responsibilities. Therefore, staff recommends that the City Council refer the event permit request to the Park and Recreation Commission for their consideration on March 27, 2006. Attachments: Letter from Bob Safe Map of event boundary . Members of the Stillwater City Council: On Sunday August 20, 2006, the Stillwater Rotary Club is going to sponsor its first annual RRQ. chicken fundraising dinner. The meal will consist of a quarter of chicken, an ear of corn, potato chips, muffin, coffee, and milk. We will also have blow up toys for the children, music, and a pop and beer tent. We are asking the city permission and help from the Parks Department. We will need fencing put up, picnic tables, port-a-potties, a police officer, and the stand for the music. The funds raised would be used for playground equipment in city parks, and projects around the world, like putting in fresh water pwnps and fresh water to people in Africa. I have talked with city personnel and Washington County food services. Your approval and help would be greatly appreciated. Sincerely, MSy!v Bob Safe Fundfcriser Chairman I 'l. . . . . . AMENDED SECTION 106 MEMORANDUM OF AGREEMENT BETWEEN THE FEDERAL HIGHWAY ADMINISTRATION, THE U.S. ARMY CORPS OF ENGINEERS, THE ADVISORY COUNCIL ON HISTORIC PRESERVATION, AND THE MINNESOTA AND WISCONSIN STATE HISTORIC PRESERVATION OFFICERS REGARDING THE ST. CROIX RIVER CROSSING PROJECT WASHINGTON COUNTY, MINNESOTA AND ST. CROIX COUNTY, WISCONSIN WHEREAS, the Minnesota Department of Transportation (MnlDOT) and Wisconsin Department of Transportation (WisDOT) plan to construct a new crossing of the S1. Croix River between the City of Oak Park Heights in Washington County, Minnesota and the Town ofS1. Joseph in S1. Croix County, Wisconsin, along Trunk Highway (TH) 36 and State TH (STH) 64 on Alignment B-1, the Preferred Alternative (Project), as described in the 2006 S1. Croix River Crossing Supplemental Final Environmental Impact Statement. The project also includes construction in the Cities of Stillwater and Bayport; and . WHEREAS, the Federal Highway Administration (FHW A) plans to provide assistance to the Project pursuant to the Federal Aid Highway Program, 23 U.S.c., thereby making the Project an undertaking subject to review under Section 106 of the National Historic Preservation Act (NHPA), 16 U.S.c. S 470f, and its implementing regulations, 36 C.F.R. Part 800; and WHEREAS, the United States Army Corps of Engineers (Corps) has determined that this Project, due to its authorization under Section 10 and Section 404 permits, is an undertaking that requires review in accordance with 36 CFR Part 800; and WHEREAS, in accordance with 36 CFR S 800.2(a)(2), FHWA and the Corps have agreed that FHW A is the lead Federal agency for the purposes of Section 106 review; and WHEREAS, on December 8, 1994, FHW A, the Advisory Council on Historic Preservation (ACHP), the Minnesota and Wisconsin State Historic Preservation Offices (SHPOs), MnlDOT and WisDOT executed a Memorandum of Agreement (MOA) (Attachment A) for a new crossing ofthe St. Croix River; and . WHEREAS, in compliance with Stipulation I of the 1994 MOA, FHW A completed an historical documentation study of the Bergstein House and Shoddy Mill prior to demolishing the Bergstein House; and 1 WHEREAS, FHW A and the Minnesota SHPO agree that the Shoddy Mill is individually eligible for listing in the National Register of Historic Places (NRHP); and . WHEREAS, in 1996 consideration of a new crossing of the St. Croix River did not proceed because the National Park Service (NPS) determined, pursuant to Section 7(a) ofthe Wild and Scenic Rivers Act, that the proposed new crossing would have a direct and adverse effect on the scenic and recreational values for which the Lower St. Croix River was designated a Wild and Scenic River; and WHEREAS, FHW A suspended the proposed new crossing of the St. Croix River and implemented none of the remaining stipulations of the 1994 MOA; and WHEREAS, in February 1999, FHW A resumed consideration of a new crossing of the St. Croix River when it began development of a Supplemental Draft Environmental Impact Statement (SDEIS); and WHEREAS, in January 2001, FHWA again suspended consideration ofa new crossing of the St. Croix River because the consulting parties could not agree on the future of the Stillwater Lift Bridge, a property that is listed on the NRHP; and on appropriate and fundable mitigation for the project; and WHEREAS, in June 2003, FHW A initiated a facilitated stakeholder process to identify and analyze a new set of alternatives for a new crossing of the St. Croix River; and . WHEREAS, changes in the nature and scope ofthe proposed new crossing of the St. Croix River and its effects, and the passage of time dictate amendment ofthe 1994 MOA; and WHEREAS, execution and implementation of this Amended MOA satisfies the responsibilities ofFHW A and the Corps under Section 106 ofNHP A and 36 CFR Part 800; and WHEREAS, FHW A has determined that the Project may have an adverse effect on the Stillwater Lift Bridge, Log Cabin Restaurant (Club Tara), Bergstein Shoddy Mill and Warehouse, St. Croix Overlook-South, Stillwater Commercial Historic District, Stillwater Cultural Landscape District, South Main Archaeological District, Nicholas Thelen Farmstead, and Louis Kriesel Farmstead, all of which are properties included in or eligible for inclusion in the NRHP, and has consulted with the ACHP and the Minnesota and Wisconsin SHPOs, pursuant to 36 CFR Part 800, the regulations implementing Section 106 ofthe NHPA, 16 U.S.c. 470f; and WHEREAS, the Project's area of potential effects (APE), as determined by FHW A pursuant to 36 CFR 9 800.4(a)(1), is described in Attachment B; and . 2 . WHEREAS, FHW A, the SHPOs, the Corps and the ACHP as signatories have sole authority to execute, amend or terminate this MOA in accordance with 36 CFR S 800.6(c)(1); and WHEREAS, FHW A has consulted with MnJDOT and WisDOT, and has invited those State agencies to execute this Amended MOA as invited signatories; and WHEREAS, in accordance with 36 CFR S 800.6(c)(2)(i) invited signatories have the same rights with regard to seeking amendment or termination of the MOA as the signatories; and WHEREAS, FHWA has consulted with the United States Environmental Protection Agency, the U.S. Fish and Wildlife Service, the NPS, United States Coast Guard, the Minnesota and Wisconsin Departments of Natural Resources (DNR's), City of Oak Park Heights, Town of St. Joseph, City of Stillwater (a "Preserve America Community"), Preservation Alliance of Minnesota, Stillwater Heritage Preservation Commission (HPC), Friends of the St. Croix, New St. Croix Bridge Coalition, Stillwater Area Chamber of Commerce, Sierra Club, St. Croix Alliance for an Interstate Bridge, St. Croix County, St. Croix River Association, Stillwater Lift Bridge Association, Western Wisconsin Realtors Association, Minnesota Center for Environmental Advocacy, and the National Trust for Historic Preservation, and has invited them to concur in this Amended MOA; and . WHEREAS, in accordance with 36 CFR S 800.6( c )(3) concurring parties may elect to concur in the MOA but their refusal to sign does not invalidate this MOA; and WHEREAS, FHW A has invited the Lower Sioux Indian Community, Mille Lacs Band of Ojibwe, Upper Sioux Indian Community, Prairie Island Indian Community (Welch, Minnesota), Shakopee Mdewakanton Sioux Community, Leech Lake Band of Ojibwe, Prairie Island Indian Community (Tama, Iowa), White Earth Reservation, Red Cliff Band of Lake Superior Chippewa Indians, Sac and Fox Nation of Oklahoma, Sokaogon Chippewa Community Mole Lake Band, St. Croix Chippewa Indians of Wisconsin, Stockbridge Munsee Community of Wisconsin, Sac and Fox Nation of Missouri, Bad River Band of Lake Superior Chippewa Indians of Wisconsin, Forest County Potawatomi, Ho-Chunk Nation, Iowa Tribe of Oklahoma, Lac Courte Oreilles Band of Lake Superior Chippewa Indians of Wisconsin, Lac Du Flambeau Band of Lake Superior Chippewa Indians of Wisconsin, Menominee Indian Tribe of Wisconsin, Oneida Nation, Great Lake Inter-Tribal Council, Inc., Prairie Band Potawatomi Nation, Sac and Fox Nation of Missouri in Kansas and Nebraska, and Sac and Fox ofthe Mississippi in Iowa to participate in consultation; and WHEREAS, the terms used in this Amended MOA are defined in 36 CFR S 800.16; and . NOW, THEREFORE, FHWA, ACHP, Corps, Minnesota and Wisconsin DOT's, and the Minnesota and Wisconsin SHPOs agree that the Project will be implemented in 3 accordance with the following stipulations in order to take into account the effect of the Project on historic properties. . STIPULATIONS FHW A will ensure that the following measures are carried out. I. OVERSIGHT AND COORDINATION A. FHW A authorizes Mn/DOT and WisDOT to carryout the terms of this Amended MOA on its behalf. B. FHW A will ensure that all historic preservation work carried out pursuant to the terms ofthis Amended MOA is conducted by or under the direct supervision of a person or persons meeting the Secretary of the Interior's (S01) Professional Qualification Standards (62 Fed. Reg. 33,719). C. Mn/DOT and WisDOT will maintain the professional staff (as defined in Stipulation I.B) needed to implement the terms of this Amended MOA. D. In carrying out the terms of this MOA, FHWA will utilize the comprehensive educational and interpretive information on the Lower St. Croix Riverway's natural, cultural and historic resources as recommended in the Lower St. Croix Cooperative Management Plan (NPS 2000) and coordinate with the NPS in implementing mutual interpretive goals. E. FHW A will implement the terms of this Amended MOA in a manner that is consistent with the principles established by the A CHP 's Policy Statement on Balancing Cultural and Natural Values on Federal Land (2001), a document that has been endorsed by the Chairman of the ACHP and the Director of the NPS. . II. PROJECT DESIGN DEVELOPMENT A. Context Sensitive Design: FHW A recognizes the significance and inter- relatedness of natural resources and historic properties to the outstanding scenic and recreational qualities of the Lower St. Croix Riverway. The importance of these resources is affirmed in the Lower St. Croix Cooperative Management Plan (NPS, 2000). In developing the Project design, FHW A will ensure that the DOT's apply context sensitive design principles in order to protect these defining natural and historic qualities. B. Design Principles: FHW A will develop the overall Project design - including the new bridge structure, approach roadways, and aesthetic treatments to surfaces, structures, portals, appurtenances, and land contours and landscaping - and a Visual Quality Manual (VQM) consistent with the following principles: 1. A controlling vision, developed as part of the VQM process (Stipulation II.C), . 4 . which identifies and reinforces the links between the historic properties and natural resources that make up the landscape of the Lower St. Croix Scenic Riverway, will guide the Project design development and implementation. 2. The Project design will effectively meet the Project purpose and need, as defined in the Supplemental Final Environmental Impact Statement (SFEIS), while avoiding, minimizing, and/or mitigating adverse impacts to the environment, including adverse effects to historic properties. Avoidance of adverse effects is preferable. 3. The Project design will minimize the impact of the new bridge on the Lower St. Croix Scenic Riverway and, in particular, on vistas from the St. Croix Overlook-South and the Stillwater Cultural Landscape District. The overall scale of the new bridge structure and the number of its piers in the river will be minimized to the maximum extent possible. Where appropriate, the new bridge design will incorporate opportunities to enhance scenic and historic vistas for pedestrians, bicyclists, and river and vehicle travelers. . 4. The Project design will minimize the impact of Project lighting on the St. Croix Valley and on historic properties. Roadway and navigational lighting will be designed and constructed to minimize the dispersion of light ("spillover") beyond the roadway right-of-way and the Lower St. Croix Scenic Riverway. 5. The Project design will minimize the visual impact of signage on the Lower St. Croix Valley and on historic properties. Roadway signage in the Lower St. Croix Scenic Riverway area will be minimized to preserve important vistas. 6. The Project design will incorporate opportunities to provide comprehensive educational and interpretive information about the Lower St. Croix National Scenic Riverway's natural resources and historic properties, consistent with the Lower St. Croix Cooperative Management Plan (NPS, 2000, and subsequent revisions). C. Visual Quality Manual 1. Prior to commencing Project design, MnlDOT and WisDOT is developing a VQM to provide for corridor continuity in all aspects ofthe Project design, while enhancing the diverse environments within the limits ofthe overall Project. The Final VQM will be consistent with the design principles identified in Stipulations II.A and n.B. . 5 2. The VQM Project consultant team includes professionals who meet the . Secretary of the Interior's Professional Qualification Standards (62 Fed. Reg. 33,719) for architectural historians, historical architects, or historians. 3. MnlDOT will established a Design Review Committee to work with the consultant team throughout the development of the VQM. The Design Review Committee includes the Minnesota and Wisconsin SHPOs, and MnlDOT and WisDOT historic preservation professionals. MnlDOT invited the City of Stillwater, the Stillwater Historic Preservation Commission and other consulting parties to become members of the Design Review Committee. 4. All Project design elements presented in the VQM - include, but are not limited to, bridge and ramp design, loop trail (including the Lift Bridge), landscape alteration, landscape design, surface treatments, lighting, signage, corridor enhancements, and permanent erosion control - will be: a. consistent with FHW A's Context Sensitive Design principles, the Secretary of the Interior's Standards and Guidelines for the Treatment of Historic Properties (SOl Standards) and the Lower St. Croix Cooperative Management Plan (NPS, 2000), and b. compatible with the historic qualities of the Stillwater Lift Bridge, Log . Cabin Restaurant (Club Tara), Bergstein Shoddy Mill and Warehouse, St. Croix Overlook-South, Stillwater Commercial Historic District, Stillwater Cultural Landscape District, South Main Archaeological District, Nicholas Thelen Farmstead, and Louis Kriesel Farmstead. 5. MnlDOT held public informational meetings in both Minnesota and Wisconsin during the Fall of2005 to gather public comments on the draft VQM. 6. MnlDOT has submitted a copy of the draft VQM to the Minnesota and Wisconsin SHPOs and the Visual Quality Review Committee for review. The SHPOs and the Visual Quality Review Committee had thirty (30) days from receipt of the draft to submit their respective reviews. MnlDOT will take into account the SHPOs' and Visual Quality Review Committee's review comments in the preparation ofthe final draft VQM. 7. MnlDOT will submit a copy ofthe final draft VQM to the Minnesota and Wisconsin SHPOs for review and concurrence. The SHPOs will have thirty (30) days from receipt of the final draft VQM to provide their review and concurrence. MnlDOT will take into account the review comments in the preparation of the final VQM. lfMnlDOT and the SHPOs cannot reach . 6 . concurrence on the final VQM, Mn/DOT will submit the matter to FHW A for resolution in accordance with Stipulation XIII. 8. MnlDOT will hold a public open house to disseminate the information contained in the final VQM to the general public. D. Design Review: Mn/DOT and WisDOT will submit the preliminary bridge plan for the new bridge structure to the SHPOs for review and concurrence. The SHPOs will have thirty (30) days from the date of receipt of the draft final design plans to complete the review. Design plans for other sections of the Project are subject to SHPO review pursuant to Stipulation IV of this MOA. E. Construction Review 1. Before Project construction begins, MnlDOT and WisDOT will meet with the construction contractor to ensure that construction plans are consistent with the VQM and the Project design as approved by the SHPOs. 2. During construction, MnlDOT and WisDOT will monitor Project construction and will provide a record of those monitoring activities in the Annual Report prepared pursuant to Stipulation IX. . 3. MnlDOT and WisDOT will identify a point of contact who will be responsible for responding to inquiries and complaints from the public regarding historic preservation issues that arise during the implementation of the terms of this Amended MOA. III. STILLWATER LIFT BRIDGE A. Interim Vehicular Use of the Stillwater Lift Bridge - The historic Stillwater Lift Bridge will be used for Trunk Highway purposes in accordance with Federal, State and local law, and safety standards until a new river crossing has been constructed and opened to vehicular traffic. Mn/DOT will continue to own and operate the Stillwater Lift Bridge with the intent to preserve and protect it beyond the opening of the new bridge for conversion to pedestrian/bicycle use. Mn/DOT will continue to conduct annual structural inspections, perform routine maintenance, perform necessary repairs, and perform appropriate emergency measures, as it has done in the past, in a manner that will minimize the structural deterioration of the historic bridge, to the extent practicable, until such time as the new bridge is open for vehicular use. . B. Stillwater Lift Bridge Advisory Committee - Following approval of the Record of Decision (ROD) for the SFEIS, FHWA will invite the U.S. Coast Guard, Minnesota and Wisconsin SHPOs, the NPS, MnDNR, WisDNR, the City of 7 Stillwater, the Stillwater HPC, the Stillwater Lift Bridge Association, the Minnesota Historical Society, St. Croix County, and the Town of St. Joseph and others who seek to participate to serve on the Stillwater Lift Bridge Advisory Committee (SLBAC). . 1. The SLBAC will provide MnlDOT with advice and recommendations regarding the maintenance, repair, rehabilitation, treatment and management of the Lift Bridge during its interim vehicular use and will oversee development of the Stillwater Lift Bridge Management Plan prepared in accordance with Stipulation IILC. 2. The recommendations of the SLBAC will support MnlDOT's efforts to incorporate Riverway, historical/cultural, and local perspectives in its decision- making process regarding planning and repair decisions for the Stillwater Lift Bridge. 3. MnlDOT will seek the advice of the SLBAC until the final Stillwater Lift Bridge Management Plan has been approved by the SHPOs in accordance with Stipulation III.C. 4. MnlDOT will convene meetings ofthe SLBAC, including the first meeting, and provide staff support to the SLBAC, as appropriate. The SLBAC will establish the procedures through which it will operate and develop its recommendations for MnlDOT. . 5. Until the new bridge opens, when MnlDOT, the SHPOs and the SLBAC agree that any maintenance, repair, rehabilitation, and treatment proposed by MnlDOT meets the SOl's Standards, then MnlDOT may implement the proposed work. If they do not agree and FHW A will provide assistance for the proposed work, then the matter will be resolved by FHW A in accordance with 36 CFR SS800.5, 800.6 and 800.7. C. Stillwater Lift Bridge Management Plan - The Stillwater Lift Bridge Management Plan, which will be consistent with MnlDOT's Statewide Historic Bridge Management Plan, will identify those actions needed to preserve the structural and historical integrity of the Lift Bridge for continued safe use. All actions identified will be consistent with the SOl's Standards. After completion of the Stillwater Lift Bridge Repair Project, MnlDOT and WisDOT, in consultation with the SLBAC, will update the existing condition assessment of the Stillwater Lift Bridge that was developed from the reports listed in Attachment C using information obtained during the Stillwater Lift Bridge rehabilitation project in 2005. In consultation with the SHPOs and SLBAC, MnlDOT will use this information as the basis for developing an operations and maintenance manual for the Stillwater Lift Bridge that includes estimated funding . needs. MnlDOT will submit the manual to the SHPOs and SLBAC for review. 8 . The SHPOs and SLBAC will have thirty (30) days from receipt of the draft manual to submit their review comments. In preparing the final draft manual, Mn/DOT will take into account timely comments received on the draft manual. Mn/DOT will submit the final draft manual to the SHPOs for their review and concurrence. The SHPOs will have thirty (30) days from receipt of the final draft manual to provide their review and concurrence. MnlDOT will then use the approved operations and maintenance manual to develop the Stillwater Lift Bridge Management Plan. The Management Plan will describe how the Lift Bridge is to be managed during its interim vehicular use and after its conversion to pedestrian/bicycle use, but the latter use will receive primary emphasis. In consultation with the MnSHPO, Mn/DOT is developing a Statewide Historic Bridge Management Plan, including individual plans, for twenty-four (24) historic bridges, including the Stillwater Lift Bridge. The long-term preservation of the Lift Bridge is integral to the successful implementation of this statewide plan. In accepting statewide planning for historic bridges, Mn/DOT committed to preserving the structural integrity ofthe twenty-four (24) historic bridges beyond its normal practice. . The Stillwater Lift Bridge Management Plan will include but is not limited to, components that establish a process and procedures: · to update and analyze the condition of the Stillwater Lift Bridge; · to establish maintenance and improvement needs and priorities; · to identify criteria for decision-making and priority setting; · to use and expand the endowment fund; · to acquire capital improvement funding predictably and when needed; · to respond to emergencies; · to involve other parties in an advisory capacity in decision-making; · to revise and update the Management Plan, as appropriate; · to integrate with the development, ownership and operation of the Loop Trail; and · for ownership and long-term maintenance of the Stillwater Lift Bridge. . MnlDOT will submit a draft of the Stillwater Lift Bridge Management Plan to the SHPOs and the SLBAC for their review and concurrence. The SHPOs and the SLBAC will have thirty (30) days from receipt of the draft Management Plan to submit their review. In preparing the final draft management plan, MnlDOT will take into account timely comments received on the draft Management Plan. Mn/DOT will submit the final draft Management Plan to the SHPOs and SLBAC for their review and concurrence. The SHPOs and SLBAC will have thirty (30) days from receipt of the final draft Management Plan to provide their review and concurrence. 9 When the SHPOs and the SLBAC have concurred pursuant to Stipulation III.C., . Mn/DOT will implement the Management Plan. Mn/DOT will provide a copy of the final Stillwater Lift Bridge Management Plan to FHW A, the SHPOs and the SLBAC. The Plan will be incorporated as part of the Statewide Bridge Management Plan. FHW A will not obligate funding for the Project until it is in receipt of the final Stillwater Lift Bridge Management Plan from Mn/DOT. D. Endowment Fund - The establishment of an endowment fund account by Mn/DOT would generate revenue to support the operation and routine maintenance ofthe Stillwater Lift Bridge after it is converted to pedestrianlbicycle use. 1. Upon approval of the ROD by FHW A and the appropriation of funding for the Project, Mn/DOT, in cooperation with the State of Minnesota, will establish an endowment account for the Stillwater Lift Bridge. 2. In setting up this fund, Mn/DOT will a. Support any enabling legislation that may be determined by the State of Minnesota to be necessary for the establishment of such an account, and develop and execute agreements, as needed, with other elements ofthe State, including the MnSHPO, prior to the opening of the new river crossing; . b. Consult with the SHPOs to develop the structure of the fund; and c. Consult with a person or persons with established credentials in establishing and managing endowment funds. 3. Prior to the opening ofthe new river crossing, Mn/DOT and WisDOT will deposit no less than $3 million in the endowment fund. 4. Mn/DOT will set up an operations and maintenance account that will be funded from the investment revenues derived from the endowment fund. This account may be used only to support Stillwater Lift Bridge operation and routine maintenance from abutment to abutment because these activities are usually predictable, repetitive, and conducive to the establishment of reasonable and accurate annual budget projections. Revenues from the operations and maintenance account are not eligible for use in major repairs/ rehabilitation or other capital improvements to the Stillwater Lift Bridge. 5. Mn/DOT will establish the endowment fund in order to receive funds and disperse revenues sufficient to support the operation and routine maintenance of the Stillwater Lift Bridge. Mn/DOT will ensure that adequate legal . controls are in place to ensure that the endowment, and operations and 10 . maintenance funds are managed effectively, in the public interest and to support the protection and preservation of the Stillwater Lift Bridge. E. Capital Improvement Upon Conversion - Upon approval of the ROD and appropriation of funding for the Project, Mn/DOT will convene the SLBAC to advise Mn/DOT regarding the proper scope of the Stillwater Lift Bridge capital improvement/repair work that will be pursued by Mn/DOT when the Stillwater Lift Bridge is to be converted to a pedestrian/bicycle use in conjunction with the new Loop Trail. 1. As part ofthe Statewide Historic Bridge Management Plan (III. C.), Mn/DOT commits to completing a rehabilitation project for the Stillwater Lift Bridge, within one year after opening of the new bridge. The Stillwater Lift Bridge Management Plan will establish the priorities for the rehabilitation project in order to allow the Stillwater Lift Bridge to function with the Loop Trail. Mn/DOT will cover the cost of rehabilitation up to $7 million. Mn/DOT expects to secure funding for this rehabilitation project from a combination of eligible state and federal funding sources. If rehabilitation costs exceed $7 million, Mn/DOT, in consultation with the SLBAC, will seek the additional funds required. e 2. Mn/DOT will submit the draft design plan for the rehabilitation of the Stillwater Lift Bridge to the SHPOs and SLBAC for review and concurrence. The SHPOs will have thirty (30) days from receipt ofthe draft design plan to submit their review. Mn/DOT will take into account any timely comments submitted in preparing the final design plan. Mn/DOT will submit the final design plan to the SHPOs for their review and concurrence. The SHPOs will have thirty (30) days from receipt ofthe final plan to provide their review and concurrence. Mn/DOT will implement the approved design plan for the rehabilitation of the Stillwater Lift Bridge. 3. If Mn/DOT and the SHPOs agree that the proposed rehabilitation Project meets the SOl's Standards, then Mn/DOT may implement the proposed work. If they do not agree and FHW A or another federal agency will provide assistance for the proposed work, then the matter will be resolved by the federal agency in accordance with 36 CFR SS800.5, 800.6 and 800.7. F. Conversion of the Lift Bridge to PedestrianlBicycle Use - Once the Project has been constructed and opened to traffic, Mn/DOT will remove the Stillwater Lift Bridge from the Trunk Highway system and close it to vehicular traffic. 1. Mn/DOT will retain ownership and maintenance of the Stillwater Lift Bridge, unless Mn/DOT decides to transfer the historic property pursuant to Stipulation III.F .2. . 2. If Mn/DOT proposes to transfer ownership of the Stillwater Lift Bridge, Mn/DOT will consult with the SHPOs, the ACHP, the City of Stillwater, 11 Town of St. Joseph, Preservation Alliance of Minnesota, Stillwater HPC, NPS, Stillwater Area Chamber of Commerce, Stillwater Lift Bridge Association, National Trust for Historic Preservation, SLBAC, and other consulting parties regarding the proposed transfer. . a. Mn/DOT will ensure that the transferee will conform to the terms of the Stillwater Lift Bridge Management Plan and any additional legal restrictions deemed appropriate by Mn/DOT to ensure its continued protection and preservation. b. MnJDOT will take into account the recommendations of the consulting parties identified in Stipulation III. F. 2. in reaching a final decision about any proposed transfer. c. If they cannot agree on legal restrictions, Mn/DOT will seek the advice of the ACHP. Mn/DOT will notify FHW A and all consulting parties that it is seeking the advice of the ACHP. Upon receipt of adequate documentation, the ACHP will review and advise MnJDOT on the resolution of the dispute within thirty (30) days. d. Prior to reaching a final decision on the dispute, Mn/DOT will prepare a written response that takes into account any timely advice from the ACHP and provide all consulting parties with a copy ofthis written response. e Mn/DOT may then proceed according to its final decision. e. Ifthe ACHP does not respond within thirty (30) days after receipt of adequate documentation, Mn/DOT may render a decision regarding the dispute. 3. Mn/DOT may, at its discretion and in consultation with the SHPOs, the City of Stillwater and the Stillwater HPC enter into an agreement with a federal, state or local agency for management of the operation and routine maintenance of the Stillwater Lift Bridge. Mn/DOT will ensure that management of the Stillwater Lift Bridge by the other agency adheres to the final Management Plan developed pursuant to Stipulation III.C. IV. SITE SPECIFIC MITIGATION MEASURES A. Log Cabin Restaurant (Club Tara) 1. Design: In consultation with the MnSHPO and the owner ofthis historic property, Mn/DOT will design Project elements, including the frontage road, access, landscaping, and other site improvements in the vicinity of this historic property, to be compatible with the qualifying characteristics and setting of the Log Cabin Restaurant. The design will be consistent with the . 12 . design principles listed in Stipulation ILA and B and the VQM. MnJDOT will submit design plans to the MnSHPO for review and concurrence prior to FHW A authorization to obligate funds for the Project. 2. Parking: In consultation with the MnSHPO and the owner ofthis historic property, MnlDOT has developed a design plan to provide adequate parking for the Log Cabin Restaurant. In the plan, MnJDOT has specified that the existing lot will remain gravel and that an additional lot will be constructed, east and adjacent to the Log Cabin Restaurant property. The design plan will comply with municipal standards and will not diminish the qualifying characteristics of the historic property. MnJDOT will implement the design plan in cooperation with the City of Oak Park Heights and Xcel Energy. MnJDOT will submit the design plan to the MnSHPO for review and concurrence prior to FHW A authorization to obligate funds for the Project. 3. Construction: MnlDOT will ensure access and temporary directional signage to the Log Cabin Restaurant during construction. . 4. City of Oak Park Heights Memorandum of Understanding (MOU): MnlDOT will ensure that the terms of the MOU that will be executed with the City of Oak Park Heights will be consistent with this Amended MOA. The function of the MOU is to document the terms of municipal consent from the City which is required under Minnesota statutes. B. Bergstein Shoddy Mill and Warehouse 1. Prior to letting the Project for construction, MnlDOT will complete photo documentation of the Shoddy Mill and Warehouse in accordance with the standards and guidelines of the MnSHPO. MnlDOT will submit two (2) copies of the completed documentation to the MnSHPO and one copy each to the City of Oak Park Heights and City of Stillwater. In consultation with the MnSHPO, MnlDOT has determined that it is cost effective to move and stabilize the Shoddy Mill and the Warehouse, and upon identification of a suitable site, MnlDOT will move and secure the buildings on a new foundation at the new location. . 2. MnJDOT has consulted with the MnSHPO; Cities of Oak Park Heights, Stillwater, and Bayport; Washington County Historical Society; Stillwater HPC; and the Jewish Historical Society ofthe Upper Midwest; and other parties to identify a new owner, a new site and a suitable use for this historic property. The new site and use for the buildings must maintain, and not detract from the National Register character-defining features ofthe property and will include an appropriate setting. 13 3. Mn/DOT marketed the historic property for two (2) months during the spring . of2005. Two interest offers were received during that period and one party remains interested. Review of a potential site is occurring in consultation with the MnSHPO and other consulting parties. 4. IfMn/DOT and the MnSHPO agree on an acceptable site and use, Mn/DOT will move the historic property to its new site and then transfer it with a legal restriction that ensures it will be maintained in accordance with the SOl's Standards. 5. If Mn/DOT determines, in consultation with MnSHPO, that there is no acceptable offer (that is, a new owner, new site, and a suitable use for the historic property have not been identified and approved by agencies with jurisdiction over the new site), Mn/DOT may authorize its demolition. In the event that Mn/DOT determines that it should proceed with demolition, Mn/DOT will consult with the MnSHPO to determine if any further mitigation is needed prior to demolition. IfMn/DOT and the MnSHPO cannot agree, Mn/DOT will submit the matter to FHW A for resolution in accordance with Stipulation XIII. 6. City of Oak Park Heights and City of Stillwater MOD's: Mn/DOT will ensure that the terms of the MOD's that will be executed with the City of Oak Park Heights and City of Stillwater will be consistent with this Amended . MOA. The function ofthe MOD's is to document the terms of municipal consent from the Cities which are required under Minnesota statutes. C. St Croix Overlook-South 1. Design: Mn/DOT will design the Project within the viewshed of the St. Croix Overlook-South, including the new bridge and other improvements, in accordance with the design principles found in Stipulations II.A and B, and the VQM. The Project design will take into account the setting and feeling and viewshed of the St. Croix Overlook-South. 2. Restoration: Mn/DOT will restore the St. Croix Overlook-South in accordance with the Mn/DOT Historic Roadside Development Structures Preservation and Restoration Report (2005) during construction of the proposed Project. Despite diminished vehicular access, the scenic and historic view from this site has high value and the restoration of this property provides viewing opportunities described within II.B.3 of this agreement. Providing access from the Loop Trail and other city streets to the St. Croix Overlook-South is being studied. 3. Management: Mn/DOT will develop a management plan for the St. Croix Overlook-South that addresses the maintenance and rehabilitation of structural and landscape elements of the historic property prior to restoration. . 14 . MnlDOT will submit the plan to the MnSHPO for review and concurrence. MnlDOT will continue ownership of the Overlook-South, unless MnlDOT elects to transfer ownership to a federal, state or local agency with appropriate restrictions developed in consultation with the MnSHPO. 4. Construction Access: MnlDOT will ensure access to the St. Croix Overlook- South during construction. 5. City of Oak Park Heights MOD: MnlDOT will ensure that the terms of the MOD that will be executed with the City of Oak Park Heights will be consistent with this Amended MOA. The function of the MOD is to document the terms of municipal consent from the City which is required under Minnesota statutes. D. Stillwater Commercial Historic District 1. Signage: . a. According to standard practice, primary guide signs for STILLWATER will be installed, as part ofthe project, in both westbound and eastbound directions on TH 36 approaching the TH 36/TH 95 interchange. Provided that adequate signing space is available, as determined by MnlDOT, a supplemental guide sign for "Downtown Stillwater" (white lettering on green background) will be installed, as part of the project, on both eastbound and westbound approaches to the TH 36/TH 95 interchange. If it is determined that not enough space is available for this supplemental guide sign, FHW A and Mn/DOT will consult with the signatories and other consulting parties, including the downtown Stillwater business owners, to develop additional mitigation for the Stillwater Commercial Historic District. b. Provided that adequate space is available, as determined by MnlDOT, the City of Stillwater will install a municipal identification entrance sign for the City on northbound TH 95 at the Stillwater city limit in accordance with the VQM. The municipal identification entrance sign will include a reference to the Stillwater Commercial Historic District. MnlDOT will determine if sufficient property is available outside the clear zone for installation and maintenance of the municipal identification entrance sign by the City. As an alternative, MnlDOT will consider, during the development of the Project's signing plan and if allowable by policy, a "recreational and cultural interest area sign" (white lettering on brown background) for the Stillwater Commercial Historic District. . 2. Construction Communication Plan: 15 As part of its overall Project design process, MnlDOT will develop a plan to ensure access to the Stillwater Commercial Historic District during Project construction.The plan will be developed in consultation with MnSHPO, the City of Stillwater, and the Stillwater Area Chamber of Commerce. The plan will consider the sequencing of Project construction, the location of construction staging areas, street closures, parking changes and the traffic flow during construction. MnlDOT and WisDOT will provide signage and public notice for efficient access to the Stillwater Commercial Historic District during construction. . 3. MnlDOT will work with the City of Stillwater to give full consideration to maximizing parking on Chestnut Street from Main Street to the Stillwater Lift Bridge. . 4. As part of the Project, WisDOT will provide parking in the immediate vicinity of the Loop Trail in Wisconsin at the connection ofthe Loop Trail and existing STH 64 with a direct pedestrian access to the Stillwater Lift Bridge and the Commercial Historic District. And, a trailhead parking area will be provided at the new interchange of STH 64 and STH35/CTH E in Wisconsin. E. Stillwater Cultural Landscape District (SCLD) 1. Design: In consultation with the MnSHPO, MnlDOT will design the Project elements within the viewshed ofthe SCLD, including the new bridge structure, the Loop Trail, Chestnut St. from Main St. to the Lift Bridge, landscaping and other improvements, in accordance with Stipulations II.A and B and the VQM, taking into account the historic property's qualifying characteristics, setting and feeling. MnlDOT will submit the draft design plans to the MnSHPO for review. MnSHPO will have thirty (30) days from receipt of the draft design plans to submit their review. MnlDOT will take into account any timely comments submitted in preparing the final design plan. MnlDOT will submit the final design plan to the MnSHPO for their review and concurrence prior to FHW A authorization to obligate funds for the Project. The MnSHPO will have thirty (30) days from receipt ofthe final plan to provide their review and concurrence. . 2 Study: MnlDOT will complete a study of the SCLD, in consultation with MnSHPO, WisSHPO, Stillwater HPC and NPS (St. Croix National Scenic Riverway Office) to illustrate the significant features and essential characteristics of the SCLD and its setting, as described in Cultural Resource Investigation St. Croix River Bridge (by Barbara Henning for Rivercrest Associates, Inc., August 1999). The study is intended to reinforce an understanding of the historic relationship between the natural and built . features in the SCLD, identify and illustrate important views to, from and ... 16 . within the SCLD, and promote understanding of the SCLD and its significant features to a wide audience. The study will begin at the time of FHW A authorization of funding for the Project. a. The study will utilize historic and contemporary images, maps, and text to illustrate the defining characteristics and features of the landscape, their interrelationships, and the associated viewsheds. This product will include existing pre-construction views ofthe Riverway from the SCLD and views from the Riverway to the district prior to construction. b. MnlDOT will submit a draft study to the MnSHPO, WisSHPO, NPS and Stillwater HPC for review and comment. The parties will have thirty (30) days from the date of receipt of the draft to provide any comments. MnlDOT will take into account the comments received in developing the final study. c. MnlDOT will submit the final study to the MnSHPO and WisSHPO for review and concurrence. MnlDOT will ensure that the approved final study is completed prior to opening of the new bridge. . d. The final study documentation will be formatted for easy reference and use, and for Internet application. MnlDOT will present the completed final study to the public at a meeting of the Stillwater HPC. F. South Main Archaeological District 1. Prior to initiating Project construction, MnlDOT, in consultation with the MnSHPO, the Stillwater HPC, and the City of Stillwater, will complete a condition and stabilization report identifying those measures needed to stabilize and protect the Hersey and Bean Saw Mill and Hersey and Bean Planing Mill archeological sites in such a way as to avoid adversely affecting the historic property's above and below-ground qualifying characteristics. MnlDOT will use the report to develop the stabilization needed in order to construct the Loop Trail. The report will be made available to the City of Stillwater for future park planning. MnlDOT will ensure that the protective measures that have been identified are implemented by inclusion in the Project special provisions and plans. . 2. IfMnlDOT determines that an adverse effect to this historic property cannot be avoided, then MnlDOT will consult with the MnSHPO, HPC and City of Stillwater to develop mitigation measures. If the parties can reach agreement on mitigation, MnlDOT will record those measures through a letter agreement with the MnSHPO and then implement them. If the parties cannot agree, MnlDOT will submit the matter to FHW A for resolution in accordance with Stipulation XIII. 17 3. If MnlDOT proposes to use any area of the Hersey and Bean Archaeological . Site as a staging area, MnlDOT will consult with the MnSHPO to ensure that the use will not result in adverse effects to the historic archaeological site and its setting. 4. City of Stillwater MOD: MnlDOT will ensure that the terms of the MOD that will be executed with the City of Stillwater will be consistent with this Amended MOA. The function of the MOD is to document the terms of municipal consent from the City which is required under Minnesota statutes. G. Louis Kriesel Farmstead 1. WisDOT will construct a berm on land currently owned by Dennis and Georgeann Kilbane in order to screen the Kriesel Farmstead from the Project. WisDOT will design this berm in consultation with Dennis and Georgeann Kilbane. But it will accommodate, to the maximum extent possible, the continued use for agricultural purposes, the land to the south of the Kriesel Farmstead farm buildings. This berm will be based on the concepts presented in "Highway Profile Options at Kriesel Farm" in the St. Croix River Crossing VQM. 2. Before completion of the final Project design in Wisconsin, WisDOT will . submit a draft plan for applying the general concepts set forth in the VQM (see Stipulation II. C.) to the WisSHPO for review and concurrence. As part of the plan, WisDOT will consider installing landscape elements along a line near the south boundary, within 500 feet on either side of the current driveway access to the Kriesel Farmstead, and roughly parallel to the centerline ofthe proposed new frontage road as shown for Alternative B 1 in the Supplemental Final EIS for the Project. WisDOT will use text, photographs and other exhibits, as appropriate, to develop this plan. WisDOT will consider the cost effectiveness in reaching a final decision on any proposed landscaping. v. NATIONAL REGISTER NOMINATIONS A. Minnesota Properties: In consultation with the MnSHPO, MnlDOT will prepare National Register nomination forms for the Log Cabin Restaurant; the Bergstein Shoddy Mill and Warehouse, if it is not demolished pursuant to Stipulation IV.B.5 and ifit remains eligible on its new site per concurrence from the MnSHPO; the St. Croix Overlook - South and the South Main Archaeological District prior to authorization of funding by FHW A for the Project. B. Wisconsin Properties: Within one year of the signing of the Record of Decision for the Project, WisDOT will provide WisSHPO with documentation appropriate for a National Register nomination for the Nicholas Thelen Farmstead and Louis Kriesel Farmstead. . 18 . VI. INTERPRETATION AND PUBLIC EDUCATION A. Lift Bridge Publication: MnlDOT will contract with the Washington County Historical Society (WCHS) or another responsible party if the WCHS declines, in consultation with the SHPOs, to publish an illustrated book tracing the history of the Stillwater Lift Bridge in narrative and photographs. The narrative will include the complete story ofthe Lift Bridge, and its relationship to the community and the cultural landscape. MnlDOT and WisDOT will provide $50,000 for publication of the book. The book will be completed following authorization of funding by FHW A but prior to opening of the new bridge. Mn/DOT will make copies of the publication available to the public at the opening of the new bridge. B. Field Guide: In consultation with the SHPOs, MnlDOT will develop an educational field guide to direct visitors, students and others to locations where they may experience and understand the relationships between the cultural, natural and physical features in and adjacent to the SCLD. . 1. The field guide will be based on the SCLD study, produced pursuant to Stipulation IV.E.2., and information related to the Boom Site and St. Croix Overlook-South. The field guide will highlight the role of historic properties within the SCLD, including the St. Croix Overlook - South, in the development of nearby roadways. 2. The field guide will include a map showing the scope and significant features of the SCLD, the St. Croix Overlook-South, and the Boom Site. 3. The field guide also will include a map that clearly shows how to access the St. Croix Overlook-South and other affected historic properties identified in this Amended MOA. 4. MnlDOT will make the field guide widely available in rest areas, tourism distribution centers and local businesses along the St. Croix River, and through the Greater Stillwater Area Chamber of Commerce. 5. MnlDOT will complete the field guide prior to the opening of the new bridge. . 6. MnlDOT will submit the draft field guide to the SHPOs and Stillwater HPC for review. The SHPOs and Stillwater HPC will have thirty (30) days from the receipt of the draft field guides to submit their review comments. MnlDOT will take into account any timely comments submitted in preparing the final field guide. MnlDOT will submit the final field guide to the SHPOs, for their review and concurrence, and the Stillwater HPC. The SHPOs will have thirty 19 (30) days from receipt ofthe final field guide to provide their review and concurrence. The completed field guide will be presented to the SHPOs and Stillwater HPC in both hard copy and electronic format. The field guide will also be posted on MnlDOT's Project website. . C. Riverway Research and Interpretation: In developing the Riverway interpretation mitigation measure described in the St. Croix River Crossing Supplemental Final EIS, NPS will consult with the SHPOs to ensure that pertinent information about historic properties and their relationship to the St. Croix National Scenic Riverway is incorporated into interpretative efforts, including signage, kiosk and mobile outreach. These agencies should also consult on the broad Riverway research carried out by NPS on archaeological sites and National Register preparation. In particular, in accordance with the St. Croix National Scenic Riverway mitigation measures identified in the St. Croix River Crossing Supplemental Final EIS, in order to raise awareness among river users and researchers of how man has changed the river in the past, the NPS, in consultation with the SHPOs, will document the river changes implemented by Corps activities (i.e., decisions; proposed and implemented plans; photographs and drawings). The NPS will also document, including photographs, the history of the Boomsite and its effect on the Riverway and the logging industry. The results of these efforts will be a scholarly document and an overview of the research on the NPS website. . VII. GROWTH MANAGEMENT A. The WisDNR will invite the WisSHPO to participate as a member of the Wisconsin Growth Management Advisory Team. This Team will be created to promote natural, cultural and historic resource protection by providing advice and guidance in the administration of the "St. Croix River Crossing Project Growth Management Fund" as described in the Supplemental Final EIS. B. In accordance with the growth management mitigation measures identified in the St. Croix River Crossing Supplemental Final EIS, funds will be provided ($200,000 to the Town of St. Joseph and $750,000 to St. Croix County) to hire or contract for staff and consultant services to assist in revising and/or developing local comprehensive plans, neighborhood plans, ordinances and other planning tools that will result in natural resource enhancement, pollution prevention, protection for historic properties, or other environmental protection. C. In accordance with the growth management mitigation measures identified in the St. Croix River Crossing Supplemental Final EIS, funds ($50,000) will be provided to the University of Wisconsin (UW) - River Falls to help establish and implement natural resources and historic properties protection efforts of the Western Wisconsin Intergovernmental Collaborative (WWIC). The funding will supplement, but not replace, local government member financial support for the . 20 . WWIC. The purpose of this organization is to enhance the quality oflife in Pierce, Polk and St. Croix Counties of Wisconsin by providing a long-term collaborative forum for its governmental jurisdictions, including villages, towns, cities and counties. WWIC will share information, experiences and best practices on key issues and problems; serve as an "Issues Clearinghouse"; engage in regional problem- solving; develop a more visible regional identity; serve as a voice for the three- county region to influence public policy; help to provide advice and sharing of technical expertise from resources available at UW-River Falls, UW-Extension and other sources; and explore opportunities for potential governmental cost- savings through shared resources. WWIC planned actions include organizing and sponsoring quarterly programs/workshops used to bring in experts, facilitate focused problem solving and to disseminate targeted and region-specific educational materials on water quality, natural resources, historic properties, and other issues. WWIC will share information with the Wisconsin SHPO and invite their participation in efforts related to historic preservation. . VIII. ADDITIONAL HISTORIC PROPERTIES AND EFFECTS TO BE CONSIDERED A. Before granting approval of sites for construction staging, wetland mitigation, borrow or waste, dredge disposal, or other construction activities associated with the Project or bluffland restoration, the DOT's will consult with FHW A, the SHPOs, and other consulting parties, including Indian tribes, as appropriate, in accordance with 36 CFR 99 800.3 - 800.5 to determine if historic properties will be affected by the Project. 1. Pursuant to 9 800.5(a), ifFHW A determines that the proposed activity will adversely. affect a historic property, the FHW A will consult with the respective DOT and SHPO, and other consulting parties, including Indian tribes, to seek ways to avoid, minimize or mitigate the adverse effect. 2. Ifthe parties can agree on measures to mitigate the adverse effect, FHW A will ensure that those measures are recorded in a letter agreement and then implemented. If the parties cannot agree, FHW A will resolve the dispute in accordance with Stipulation XIII. . B. In accordance with the St. Croix Riverway mitigation measures identified in the St. Croix River Crossing Supplemental Final Environmental Impact Statement, the Riverway agencies (NPS, MnDNR, WisDNR) have proposed to restore native vegetation and develop campsites along the Lower St. Croix National Scenic 21 Riverway in order to enhance the camping experience while protecting the . Riverway's resources. Prior to implementing any management activities to . remove exotic species and restore natural species (e.g., burning or other treatment plans) or prior to any campsite expansion, the NPS will comply with Section 106 requirements. C. In accordance with the St. Croix Riverway mitigation measures identified in the St. Croix River Crossing Supplemental Final Environmental Impact Statement, funding in the amount of $2.0 million will be provided to WisDNR and $2.5 million will be provided to St. Croix County for the protection of replacement lands to offset the impacts of a new crossing on the Wisconsin bluff. Protection could include the purchase of fee title, the purchase or transfer of development rights or the purchase of conservation easements from willing sellers of land located in St. Croix County, Wisconsin. Protected lands would be perpetually maintained for land and water conservation purposes, scenic protection and other compatible uses, including low-impact public recreation. 1. For any property purchased under this mitigation item, WisDNR, St. Croix County and the Town of St. Joseph will consult with WisSHPO, MnSHPO, and other consulting parties, including Indian tribes as appropriate, in accordance with 36 CFR 99 800.3 - 800.5 to determine if historic properties in addition to those identified in Stipulation II.CA.b. will be affected. . 2. The WisDNR, St. Croix County and the Town of St. Joseph will confer with the WisSHPO on possible sites to acquire in order to provide protection for historic properties in conjunction with land and water conservation goals. D. Pursuant to 9 800.5(a), if FHW A determines that the proposed activity will adversely affect a historic property, then FHW A will consult with MnlDOT, and/or WisDOT, the respective SHPO, and other consulting parties, including Indian tribes, to seek ways to avoid, minimize or mitigate the adverse effect. E. If the parties can agree on measures to mitigate the adverse effect, FHW A will ensure that those measures are recorded in a letter agreement and then implemented. If the parties cannot agree, FHW A will resolve the dispute in accordance with Stipulation XIII. IX. MONITORING AND REPORTING A. On March 1 of every year beginning after issuance of the ROD, MnlDOT will submit a summary annual report to the signatories describing the measures carried out pursuant to the terms of this Amended MOA. The annual report will describe all actions taken by FHW A, MnlDOT and WisDOT during the preceding year to . implement the terms ofthis Amended MOA, identifying any problems or unexpected issues encountered during the year, any disputes and objections 22 . submitted or resolved, any changes recommended in implementation of this Amended MOA, and any scheduling changes. The annual report will also include a timetable of activities proposed for implementation within the following year. B. The signatories will review the annual report and provide their written comments to MnlDOT within thirty (30) days of receipt of the report. At the same time, MnlDOT will also make the annual report available to concurring parties and the public for their inspection and review. MnlDOT will share with the signatories any comments it receives from concurring parties and the public. C. At its own discretion or at the request of any signatory to this Amended MOA, MnlDOT will convene a meeting to facilitate review and comment of the annual report, to address any questions about its content, and to resolve adverse comments. D. The signatories may use the annual report as a basis for recommendations prepared pursuant to Stipulations XII, XIII, XIV and XV. E. MnlDOT will submit an annual report every year until this Amended MOA expires pursuant to Stipulation XV or is terminated pursuant to Stipulation XIV. X. POST-REVIEW DISCOVERIES . A. In the event that historic properties are discovered or unanticipated effects on historic properties found during Project construction, the DOTs shall ensure that the following steps are carried out. 1. During Project construction, the contractor shall cease all ground-disturbing activities in the area where any unidentified archeological resources are discovered as well as in the immediately adjacent area. 2. The contractor shall notify the respective DOT of the discovery within twenty-four (24) hours. 3. Within forty-eight (48 hours) from receipt of the notice in Stipulation X.A.2, the respective DOT shall notify FHW A, the respective SHPO and other parties, as appropriate, of the discovery. The notice shall describe the archeological resources encountered, the circumstances of their discovery, make an assessment ofNRHP eligibility, and propose actions to resolve the adverse effect. . 4. In accordance with 36 CFR 9 800. 13(c), the respective DOT, in consultation with FHW A, and the respective SHPO, may assume the archeological property to be eligible for listing in the NRHP. 23 5. FHW A, SHPO and other consulting parties shall have forty-eight (48 hours) . from receipt of the notice, to provide their recommendations to the DOT on the proposed actions contained in the notice. The DOT shall take into account these recommendations before implementing appropriate actions to resolve the adverse effect. B. The DOTs shall ensure that if any human remains are encountered during the Project, all ground-disturbing activities will cease in the area where such remains are discovered as well as in the immediately adjacent area, and that the contractor is legally required within twenty-four (24) hours to notify the respective DOT of this discovery of human remains. Upon receipt of this notice from the contractor, the responsible DOT shall be required to notify FHW A within twenty-four (24) hours. 1. In Minnesota, if human remains are encountered during the Project, all ground-disturbing activities will cease in the area where any site is discovered as well as in the immediately adjacent area. The contractor will immediately notify local law enforcement authorities and the MnlDOT Cultural Resources Unit (CRU) of the discovery. FHW A (with the assistance ofthe MnlDOT CRU) will work with the Office ofthe State Archaeologist (OSA) to perform any necessary tribal consultation in order to meet FHW A's responsibilities under Section 106. The MnlDOT CRU will develop a reburial plan in consultation with the FHW A, the OSA, the SHPO, and, if appropriate, the . Minnesota Indian Affairs Council (MIAC), prior to ground-disturbing work being allowed to proceed in the area of discovery. The FHW A will ensure that the terms of any reburial plan are fully implemented. The MnlDOT CRU will record, document and evaluate the National Register eligibility of sites in accordance with 36 CFR 800. If eligible sites are identified, the MnlDOT CRU, in consultation with the SHPO and the FHW A, will design a plan for avoiding or mitigating any adverse effects prior to resuming ground- disturbing work in the area of discovery. 2. In Wisconsin, if human bone is discovered during any activities directly associated with the construction ofthis project, work will stop immediately and the SHPO, Burial Sites Preservation Office (BSPO), WisDOT Bureau of Equity and Environmental Services (BEES), and Consulting Tribes will be notified immediately in accordance with Wis. Stats. 157.70. Work may proceed only after authorization from the BSPO. The WisDOT will ensure that protective steps are taken to safeguard the human remains after working hours. Measures will include one or more of the following-- fencing, signage, temporary hand backfilling of area to conceal the location, and notification oflocal authorities to include the area in their patrol. Ifin the opinion ofthe archaeologist human remains may be in jeopardy and cannot be protected, WisDOT will consult with the Consulting Tribes, and the . BSPO. Permission of the Director of Wisconsin Historical Society (WHS) 24 . will be obtained prior to moving remains to a safe location. Burials WisDOT will ensure that all construction activity will be stopped immediately in the area of the discovery of human remains. The project construction manager will notify BEES immediately. BEES will notify BSPO, SHPO, and Consulting Tribes. The WisDOT shall ensure that construction in areas adjacent to the archaeological site and/or mortuary areas where human remains are located during construction activity are monitored by a qualified archaeologist, as defined in HS2, 157.70(1)(I)(1991) Wis.Stats. WisDOT shall ensure that one Tribal Monitor will be available on site if requested by consulting tribes. The Tribal Monitor will work directly with and under the supervision ofthe WisDOT archaeologist in those areas to be monitored. WisDOT will reimburse the tribe at the state per diem rate for travel, food and lodging for services rendered. . WisDOT will comply with 157.70, Wis.Stats., regarding treatment of human remains and final disposition protocol, if necessary, when human remains are encountered. WisDOT will ensure that encountered human remains (and associated grave goods) undergo analysis by a qualified skeletal analyst in compliance with 157.70 Wis.Stats. and as defined in Chapter HS2.02 (12) and .04(6). WisDOT will take into account the requests of Consulting Tribes on treatment of human remains in accordance with provisions reached between WisDOT and the Wisconsin Intertribal Repatriation Committee on burial treatment. WisDOT will ensure that when possible, human remains will remain in the same place as discovery. When it is not possible to leave human remains in situ, WisDOT will consult on a case-by-case basis with the Consulting Tribes, the SHPO, and the BSPO, on the disturbance of a burial site. In compliance with 157.70 Wis.Stats. burials will not be disturbed until permission from the Director of the WHS is obtained. . The reinterment of human remains at a different location will be as near as possible to the original location. Human remains that must be removed and reinterred in accordance with 157.70 Wis. Stats. will be placed in an agreed upon plot established by Consulting Tribes, WisDOT, and FHW A. WisDOT will provide land, or a cemetery plot, for reburial if requested by the descendants or consulting parties. 25 WisDOT will ensure that the location( s) of reinterment, if needed, is surveyed . by a registered Land Surveyor to provide a metes and bounds description to the BSPO who will file the necessary forms to ensure that the site is catalogued. XI. EMERGENCIES A. If during Project construction, MnlDOT or WisDOT propose an action in response to an immediate threat to life or property, the responsible DOT will notify the signatories to this Amended MOA with a description of the proposed action and its likely affects on historic properties. The DOT will invite the signatories to provide their views within the time available. B. To the extent practicable given the circumstances ofthe threat, the responsible DOT will document any adverse effect to a historic property and provide that documentation to the signatories. C. In the event that MnlDOT decides to demolish and remove the Lift Bridge in response to an immediate threat to life or property, the expenses incurred from that demolition and removal may be charged to the Lift Bridge endowment fund established in accordance with Stipulation III. D. MnlDOT, in consultation with the SHPOs, will consider using any remaining funds in this account to support implementation of the Statewide Historic Bridge Management Plan. . D. This section applies only to actions taken in response to an immediate threat to life or property that will be implemented within thirty (30) days or less of a formal designation of the threat to life or property. E. Closure of the Lift Bridge to conduct repairs does not, in and of itself, constitute a threat to life and property. XII. AMENDMENT A. If any signatory to this Amended MOA, including any invited signatory, determines that its terms will not or cannot be carried out or that an amendment to its terms must be made, that party will immediately consult with the signatories and concurring parties to develop an amendment. The amendment will be effective on the date a copy signed by all ofthe original signatories is filed with the ACHP. B. If the signatories cannot agree to appropriate terms to amend the Amended MOA, any signatory may terminate the agreement in accordance with Stipulation XIV, below. . 26 . XIII. DISPUTE RESOLUTION A. Should any signatory to this Amended MOA object at any time to any actions proposed or the manner in which the terms of this Amended MOA are implemented, FHW A will consult with the objecting party(ies) to resolve the objection. IfFHW A determines that such objection(s) cannot be resolved, FHWA will: 1. Forward all documentation, including the FHW A's proposed resolution, relevant to the dispute to the ACHP in accordance with 36 CFR 9 800.2(b )(2). Upon receipt of adequate documentation, the ACHP will review and advise FHW A on the resolution ofthe objection within thirty (30) days. Prior to reaching a final decision on the dispute, FHW A will prepare a written response that takes into account any timely advice or comments regarding the dispute from the ACHP, signatories and concurring parties, and provide them with a copy of this written response. FHW A will then proceed according to its final decision. . 2. If the ACHP does not provide comments regarding the dispute within thirty (30) days after receipt of adequate documentation, FHW A may implement its proposed resolution or render a decision regarding the dispute. In reaching its decision, FHW A will take into account all comments regarding the dispute from the parties to the Amended MOA. B. FHW A's responsibility to carry out all other actions subject to the terms of this Amended MOA that are not the subject ofthe dispute remain unchanged. C. FHW A will notify all parties of its decision in writing before implementing that portion of the Project subject to dispute under this stipulation. FHW A's decision will be final. XIV. TERMINATION A. If the Amended MOA is not amended following the consultation set out in Stipulation XII, it may be terminated by any signatory or invited signatory. The ACHP may be asked by any signatory to the Amended MOA to review the terms of the agreement and its implementation by the FHW A. If the ACHP determines that the terms ofthe Amended MOA are not being carried out, the Amended MOA will be terminated. . B. If the Amended MOA is terminated for any reason, FHW A will either develop a new agreement in accordance with 36 CFR 9 800.6 or seek the comments ofthe ACHP in accordance with 36 CFR 9800.7. 27 XV. DURATION . This Amended MOA will terminate twenty (20) years from the date of its execution or upon mutual agreement of the signatories. Prior to such time, FHW A may consult with the other signatories to reconsider the terms ofthis Amended MOA and revise or amend it in accordance with Stipulation XII EXECUTION ofthis Amended MOA by FHW A, the ACHP, the Corps, the Minnesota and Wisconsin DOTs, the Minnesota and Wisconsin SHPOs, and implementation of its terms evidence that FHW A has taken into account the effects of the undertaking on historic properties and afforded the ACHP an opportunity to comment. SIGNATORIES: Federal Highway Administration Date Thomas K. Sorel, Division Administrator . U.S. Army Corps of Engineers Date Col. Michael F. Pfenning, District Engineer and Commander Advisory Council on Historic Preservation Date John M. Fowler, Executive Director Minnesota State Historic Preservation Officer Date Dr. Nina Archabal, State Historic Preservation Officer . 28 . Wisconsin State Historic Preservation Officer Date Dr. Michael Stevens, State Historic Preservation Officer INVITED SIGNATORIES: Minnesota Department of Transportation Date Carol Molnau, Lt. Governor/Commissioner of Transportation Wisconsin Department of Transportation . Date Frank Busalacchi, Secretary of Transportation CONCURRING PARTIES: National Park Service Date Tom Bradley, Superintendent Saint Croix National Scenic Riverway City of Stillwater Date Jay L. Kimble, Mayor u.s. Fish and Wildlife Service . Date Dan Stinnett, Field Supervisor 29 St. Croix County Date Tim Ramberg, St. Croix County Highway Commissioner St. Croix County Date Clarence W. "Buck" Malick, St. Croix County Town of St. Joseph Date Theresa Johnson, Chair Town of St. Joseph Preservation Alliance of Minnesota Date [insert name and title] Stillwater Heritage Preservation Commission Date Howard Lieberman Friends of the St. Croix Date [insert name and title] 30 . . . . Greater Stillwater Area Chamber of Commerce Jim Laskin to provide name and title Date [insert name and title] St. Croix Alliance for an Interstate Bridge Date John D. Soderberg, Chairman St. Croix River Association Date Larry Kennedy, Past President . Stillwater Lift Bridge Association Date Donald Empson, Director Western Wisconsin Realtors Association Date William F. Berndt, Government Affairs Director National Trust for Historic Preservation Date Royce Yeater, Director, Midwest Office . 31 . APPROVAL OF AMENDED SECTION 106 MEMORANDUM OF AGREEMENT BETWEEN THE FEDERAL HIGHWAY ADMINISTRATION, THE U.S. ARMY CORPS OF ENGINEERS, THE ADVISORY COUNCil ON HISTORIC PRESERVATION, AND THE MINNESOTA AND WISCONSIN STATE HISTORIC PRESERVATION OFFICERS REGARDING THE ST. CROIX RIVER CROSSING PROJECT WASHINGTON COUNTY, MINNESOTA AND ST. CROIX COUNTY, WISCONSIN BE IT RESOLVED by the City Council of Stillwater, MN that the Amended Section 106 Memorandum of Agreement between the Federal Highway Administration, the U.S. Army Corps of Engineers, the Advisory Council on Historic Preservation, and the Minnesota and Wisconsin State Historic Preservation Officers regarding the St. Croix River Crossing Project, Washington County, Minnesota and St. Croix County, Wisconsin, as on file with the City Clerk, is hereby approved and authorizes the Mayor and Chairperson of the . Historical Preservation Commission to sign said agreement. Adopted by the Stillwater City Council this 21 st day of March, 2006. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . . . . CITY OF STILLWATER NOTICE OF ASSESSMENT NOTICE IS HEREBY GIVEN that the 2006 Open Book Meetings for owners of property located in the City of Stillwater in Washington Qmnty, Minnesota, will be held at the follo-wing locations. Cottage Grove City Hall on Thursday, the 13th of April 2006, 5:00 p.m. - 7:00 p.m Oakdale City Hall on Wednesday, the 19th of April 2005, 5:00 p.m - 7:00 p.m Washington County Government Center on Wednesday, the 3rd of May 2005, 1:00 p.m - 7:00 p.m. These meetings are held for the purpose of reviewing and correcting the assessment of said Real Estate for the year 2006. All persons considering themselves aggrieved by said assessment, or who wish to complain that the property of another is assessed too low, are hereby notified to appear at any of the above mentioned meetings. and show cause of having such assessment corrected. No complaint that another is assessed too low will be acted upon until the person so assessed, or his agent, shall have been notified of such complaint. Date this 15th day of March 2006 BY ORDER OF 1HE STILL W A 1ER aTY caUNaL Diane F. Ward City Oerk . . . . ~ Jeremy & Ashlee Thomas fry .age 1 of: Klayton Eckles From: Jeremy Thomas Uthomas@rjryan.com] Sent: Friday, March 03, 2006 3:32 PM To: Klayton Eckles Subject: STREET CONDITION CONCERN LETTER TO PUBLIC WORKS / CITY COUNCIL MEMBERS. THANK YOU FOR YOUR TIME. Jeremy & Ashlee Thomas 1021 Eagle Ridge Trail Stillwater, MN 55082 March 3, 2006 City of Stillwater Attention: City Council 216 North 4th Street Stillwater, MN 55082 RE: POOR STREET CONDITION OF EAGLE RIDGE TRAIL Dear Council Members: We are'writing with strong concern regarding the street condition along Eagle Ridge Trail from Myrtle to Neal. My wife and I recently moved to our home last fall from out of town and were very surprised to see what poor conditions the street we live on is in. It is my understanding that the street is still original from 1982, and has had numerous patchwork and pothole filling over the years. I believe we will all agree that 24 years is well past the average life expectancy of a well maintained street. We were pleased to learn that on your city website you have established a Pavement Management Program, stating Eagle Ridge Trail as a top priority for resurfacing in 2006-2007. We are writing in particular to express our strong support for this street to be resurfaced much sooner than later. As newer residents to the neighborhood, it is easy for us to see how bad the street conditions really are as opposed to a resident who has lived in the neighborhood for years and just "got used to it." We feel that the conditior of the road adversely affects the overall appearance of the neighborhood, which in my mind directly affects all property values in the area negatively. We understand that because the city cannot bear 100% financial responsibility for projects of this nature that assessments may be necessary, and could be a burden to select families in the neighborhood including our own. However, if it is a matter of replacing the street this year or next year, we fee that we are not the only voice of concern who would much rather start paying the assessments and ream the benefits of a much needed street resurfacing much sooner than later. Nearly all of our friends and family whom have visited us at our new home have been quick to speak of the disbeliefthat a very commonly used street in what they view is a very nice neighborhood is not catching the attention of public works as it should be for reasons we cannot understand. In addition, we would also be interested in expressing our support of a sidewalk proposal as we feel it is very important to the safety of the countless families we have seen use the street lanes as walking paths, which greatly concerns us for fear of an accident waiting to happen. We assure you that we are not the only voice of the neighborhood who feels this way and ask that you have a hearing called to address this matter as soon as possible. Thank you for your time and consideration. Please feel free to contact us with any comments or questions is this regard. Sincerely, 3/6/2006 ~ Metropolitan.Council f~(' Environmental semi. DATE: February 28,2006 , i !?' t I n l /ll Af4R 2 2006 ......~.---~-_.~~- TO: FINANCE OFFICERS & PUBLIC WORKS DIRECTORS SUBJECf: INFLOW & INFILTRATION SURCHARGE PROGRAM The Metropolitan Council in February approved the implementation of an III Surcharge Program beginning with the billing for wastewater service for January 2007. Gross Surcharges for 2007 will be based on the maximwn hour ride of flow in the period from June of 2004 to June of 2006. A surcharge will be computed only if your community has or had an event of excessive III over the allowable amount (based on design engineering standards and your normal dry weather flow). If your community has had an excessive III event in this period, you should have already received a letter with the flow information, and we will send you a letter with the gross surcharge amount in July. These surcharges may be reduced by credits and in some cases appeals. In addition, the program provides for the potential full rebate of all surcharge funds collected (and interest on those funds) based on spending on III mitigation. .. The III Surcharge Program has two substantial changes that may be of interest that were added because of the feedback from the public comment process: 1) an exclusion for flow outside of a party's control, and 2) a potential deferral of III surcharges over 25% of municipal wastewater charges. To fmd out if your community is on the list already or for additional information on the surcharge program you may look on the Council website at http://www.metrocouncil.org/environment.htm. As you may know, this program will hopefully save the region almost a billion dollars in spending we would otherwise incurr to provide storage and capacity in the regional wastewater system. Consequently, it will also restrain increasleS in our normal wastewater charges to your community. In addition, it will minimize the chance, in the future, of wastewater spills or growth moratoriums. If you have any questions regarding the III Surcharge Program, please feel free to contact myself for fmancial questions or Donald Bluhm, Manager Municipal Services at (651 )602-1116 for flow questions. Sincerely, ~/JMII C/[~~~~M. Willett MCES Finance Director . www.metrocouncil.org Metro Info Line 602-1888 230 East Fifth Street . St. Paul. Minnesota 55101-1626 . (651) 602-1005 . Fax 602-1138 . TIT 291-0904 An Equal Opportunity Employer # Diane Ward .From: Sent: To: Subject: Pat Raddatz [Pat.Raddatz@co.washington.mn.us] Thursday, March 09, 2006 11 :09 AM Pat Raddatz Washington County Board Agenda - 3/14/06 Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County Board Agenda March 14,2006 * 8:30 a.m. 1. 8:30 - Roll Call Pledge of Allegiance 2. 8:30 - Executive (Closed) Session with Transportation and Physical Development Discuss Proposed Settlement Options * CSAH 8 Church of St. John Baptist 3. 9:00 - Comments from the Public .isitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. 4. 9:10 - Consent Calendar 5. 9:10 - Assessment, Taxpayer Services and Elections A. Sale of Tax Forfeited Land Parcel, City of Stillwater * Kevin Corbid, Director B. Agreement with Oakdale for Election Administrative Services * Carol Peterson 6. 9:15 - Transportation and Physical Development A. Color Aerial Photography & MN Society of Professional Surveyors Updates fII' Bid Award for Construction of the Washington County South Service Center C. Rejection of Bids, Division 27, for South Service Center 1 " 7. 9:45 - General Administration * Jim Schug, County Administrator ~ A. Language for Land Conservation Initiatives Referendum Ballot B. Legislative Update . 8. 10:00 - Commissioner Reports * Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 9. Board Correspondence 10. 10:20 * Adjourn 11. 10:20 to 11 :00 - Workshop with Community Services Review Proposals for Changing the Mental Health Delivery System 12. 11 :00 to 12:00 - Workshop with Transportation and Physical Development Transportation Funding Plan *********************************************************************************** . Meeting Notices March 13 - Resource Recovery Project Exec. Committee 12:30 p.m., 1670 Beam Avenue * Maplewood March 14 - Video Conference * Preparedness for a Pandemic Influenza Outbreak 12:00 p.m., Law Enforcement Center Room S312 March 14 - Mental Health Advisory Counci/4:00 p.m., Washington County Government Center March 15 - Workforce Investment Board 8:30 a.m., 2150 Radio Drive * Woodbury March 15 - Metro Transportation Advisory Board 2:00 p.m., 230 East 5th St., Mears Park Centre * St. Paul March 16 - Parks and Open Space Commission 7:00 p.m., Washington County Government Center *********************************************************************************** Washington County Board of Commissioners Consent Calendar * March 14,2006 Consent Calendar items are generally defined as items of routine business, not requiring disCUSSiO. and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. 2 The following items are presented for Board approval/adoption: Administration .A. Approval of proclamation for Dolores Peterson, New Scandia Township Clerk, recognizing her for her 32 years of service. Information Technology B. Approval to amend the countywide Microsoft Software Assurance License Agreement to extend the software licensing for a three year period beginning April 1 ,2006 through March 31,2009. Public Health and Environment C. Approval of the 2006-2008 Environmental Modification contract with REM Minnesota Community Services Inc. and Home Health Care contracts with Intrepid USA Healthcare Services and Alliance Health Services for the provision of services to eligible Washington County residents. Sheriffs Office D. Approval for the Sheriffs Office to accept a donation in the amount of $250 from the Scandia P.T.O. to be used to help fund ongoing expenses associated with the Kg unit. E. Approval for the County Board Chair and Administrator to execute a Joint Powers Agreement with the State of Minnesota, Department of Public Safety, for distribution and use of remote fingerprint identification equipment. . Pat Raddatz, Administrative Assistant Washington County Phone: (651) 430-6014 e-mail: pat.raddatz@co.washington.mn.us . 3 Summary of Proceedings Washington County Board of Commissioners March 7, 2006 . Present were Commissioners Bill Pulkrabek, District 2; Gary Kriesel, District 3; Myra Peterson, District 4; and Dick Stafford, District 5. Commissioner Dennis C. Hegberg, District 1, absent. Board Chair Pulkrabek presided. Assessment, Taxpaver Services and Elections Approval of the following actions: Renew off sale liquor license for AJL Enterprises, Inc., 4/1/06 - 3/31/07; Renew on sale and Sunday liquor license for Stoneridge Golf Club, 4/1/06 - 3/31/07; Resolution No. 2006-030, conduct excluded bingo by the Scandia Women's Softball Association; Board workshop to discuss assistive voting equipment. Commissioner Reports - Comments - Questions The Commissioner reported on the following items: Commissioner Peterson asked that the Food Shelf volunteers in Washington County be recognized next month for their services to county residents; Commissioner Peterson reminded the Board members to attend the transportation rally on Monday, March 13 at the State Capitol at 10:00 a.m. Commissioner Pulkrabek urged citizens to attend their precinct caucuses tonight. . General Administration Approval of the following actions: February 28,2006 Board meeting minutes; Resolution No. 2006-036, support of eminent domain authority; Board correspondence was received and placed on file. Library Approval to accept $6,893.10 in donations from RAFT Foundation, Lake Elmo Rotary and the Lake Elmo Library. Transportation and Phvsical Development Approval of the following actions: Resolution No. 2006-031, support for boundary amendment of William O'Brien State Park; Resolution No. 2006-032, support an amendment to the Constitution ofthe State of Minnesota dedicating all of the motor vehicle sales tax Revenue to transportation; Resolution No. 2006-033, relinquishing a portion of CSAH 22 in the City of St. Paul Park; Resolution No. 2006-034, establishing CSAH 38; Appointment of Kathy Sedro, Lake Elmo, to the Planning Advisory Commissioner to a first term . expiring December 31, 2008. A complete text ofthe Official Proceedings ofthe Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. / . Chair: Agenda: Minutes: Treasurer: Attornev: Planner: Engineer: STILL WATER TOWNSHIP March 9, 2006 Untiedt Adopt Approve Minutes: Regular Town Board Meeting February 23,2006 1. Report, if any 2. Claims And Checks 3. Escrow Update - Johnson, Leys, and Buchman (Minutes 10-27-05 Item B) 1. Insurance Liability Waiver Form 1. Census Map Ready To Mail 2 Weber Hobby Farm Status 1. Cost Review 116th St. Ext. Thru Hunters Ridge 2. Arcola Trail/Bluffs Of Stillwater People Portion: . Clerk: 1. Mail Account With Printer Committees: 1. Park Committee 2. Planning Commission Old Business: I.Discuss Annual Meeting New Business: 1. Adjourn: . 3/6/2006 Pat Bantli \. Summary of Proceedings Washington County Board of Commissioners March 14, 2006 . Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Myra Peterson, District 4; and Dick Stafford, District 5. Commissioner Gary Kriesel, District 3, absent. Board Chair Pulkrabek presided. Assessment, Taxpayer Services and Elections Approval of the following actions: Resolution No. 2006-036A, Sale of tax-forfeited land to the County of Washington for an authorized public purpose; Joint powers agreement with the City of Oakdale to provide election administration services. Commissioner Reports - Comments - Questions The Commissioners reported on the following items: Commissioner Peterson reported on the AMC Legislative Committee held last week where they discussed weight oftrucks allowed on county roads; She asked for the Boards comments on this issue and will bring those back to the Committee at their next meeting; Commissioner Hegberg reported on an insurance trust seminar he attended last week and a session that was held on risk based pricing of health insurance; . Commissioner Hegberg asked to review the Planning Advisory Commission requirement that the majority of members come from townships. Community Services Board workshop held to review proposals for changing the mental health delivery system. General Administration Approval of the following actions: Proclamation of appreciation for Dolores Peterson upon her retirement as Town Clerk for New Scandia Township; Resolution No. 2006-038, authorizing an election to request voter approval for the county to issue and sell its General Obligation Bonds to fund land conservation initiatives and approval of the language as it will appear on the ballot; Legislative update; Board correspondence was received and placed on file. Information Technology Approval of countywide Microsoft Software Assurance License Agreement to extend the software licensing for a three year period beginning April 1, 2006 through March 31, 2009. . . . . Public Health and Environment Approval of the 2006-2008 Environmental Modification contract with REM Minnesota Community Services, Inc. and Home Health Care contracts with Intrepid USA Healthcare Services and Alliance Health Services. Sheriff's Office Approval of the following actions: Accept a donation in the amount of$250 from the ScandiaPTO to be used to help fund ongoing expenses associated with the K-9 Unit; Joint Powers Agreement with the State of Minnesota, Department of Public Safety, for distribution and use of remote fingerprint identification equipment. Transportation and Physical Development Approval of the following actions: Executive session held for an attorney-client session to discuss proposed settlement options for CSAH 8 - Church ofSt. John the Baptist in Hugo; Display of aerial photography now available for use by staff and for sale to the public; First place ribbon and plaque received for a Certificate of Survey of St. Croix Bluffs Regional Park prepared by Chris Neperud at the Annual Minnesota Society of Professional Surveyors Conference; Mike Welling elected President elect of the Minnesota Society of Professional Surveyors for 2006 and President for 2007; Resolution No. 2006-037, bid award for construction of South Service Center in Cottage Grove to 28 contractors; Decision on whether to reject the bids for Division 27, mechanical, for the South Service Center delayed; Board workshop held to discuss the transportation funding plan. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. . March 9, 2006 STILLWATER TOWN BOARD MEmNG Town Hall 7:00 P.M. PRESENT: Chairperson Sheila-Marie Untiedt, Supervisors Jim Hiniker, David Johnson, Linda Countryman and Jim Doriott. Also, Treasurer Gloria Sell, Attorney Soren Mattick, Engineer Paul Pearson, Planner Dick Thompson and Chief Of Police Steve Nelson. 1. AGENDA - M/S/P Hiniker/Doriott moved to adopt the agenda as amended. (5 ayes) 2. MINUTES - M/S/P Countryman/Hiniker moved to approve the 2/23/06 town board meeting minutes as written. (5 ayes) 3. TREASURER- a. Report was given. . b. Claims were reviewed and checks #17625 thru #17653 were approved for payment. c. The issue of outstanding escrows owed was discussed. The planner will talk to a representative from his company (per minutes 10/27/05) about reimbursing the township for escrow work incurred by R. Buchman, P. Johnson and J. Leys. Other overdue escrow payments to be discussed later. 4. ATTORNEY- a. M/S/P Hiniker/Johnson moved to sign the yearly liability insurance form and return it to the township insurance agent. (5 ayes) 5. PLANNER- a. The updated census map will be forwarded to the census bureau. b. A conditional use permit packet was sent to Dr. Weber. c. A handout re: The Hanzlik variance was discussed. Additional property owners will be notified by the planner regarding the upcoming hearing for a 3,600 square foot agricultural building to be placed on the Hanzlik property. 6. ENGINEER- a. M/S/P Hiniker/Countryman moved not to improve the road in Hunter's Ridge. The Victory Pass developers will be required to rough in the road . from the temporary cul-de-sac in Victory Pass to the property line of Hunter's Ridge. The difference between the rough in costs and paved road is to be put in an escrow account for the future. (3 ayes, Johnson/Doriott nays) .' ! Stillwater Town Board Meeting - 3/9/06 Page Two . b. Bluffs On St. Croix - The final plat and financial reimbursements are expected at the next regular town board meeting on March 23, 2006. 7. ARCOLA TRAIL PAVING (Relative to Bluffs on St. Croix) - Engineer Pearson will talk to residents along the area of Arcola Trail near the new subdivision regarding cost participation with the township and developers for paving a portion of Arcola Trail. These residents will be invited to the April 13th town board meeting. The engineer will rewrite the cost participation letter. 8. WASHINGTON COUNTY CONSERVATION DISTRICT TECHNICAL ASSISTANT CONTRACT - M/S/P Hiniker/Doriott moved approval of the 2006 Washington County Conservation District Technical Assistant Contract as written. (5 ayes) 9. UTIlITIES COMMISSION - The engineer will send a letter stating that the township requests a map from them to review each time they work on township easements. 10. CHIEF OF POUCE REPORT- a. A cost increase will be in effect when the 800 MHZ issue is finalized. b. Steve spoke about the value of east/west roads in the township in times of emergencies. .11. DAN UTZ - Permit For House And Garage Placement - Mr. litz wants to put a new house and an attached accessory building type garage on the same spot where his original house was before it burned down. He wishes to expedite a permit to do this because his buildings are arriving in two weeks. Unfortunately it is not possible because where the original house was does not meet ordinance requirements and there are other locations possible for the house and garage on the property. 12. POSTAGE ACCOUNT - The clerk mentioned that the bulk mail account at the post office has been closed and an account for postage has been set up at Stillwater Printing for township mailings. 13. MARINE WAMO - David Johnson forwarded the amended joint powers agreement to supervisors for their review. Comments are to be received by March 20, 2006. 14. ADJOURNMENT - Meeting adjourned at 11:10 p.m. Clerk ehairperson Approved 'l~_ STILLWATER TOWNSHIP March 23, 2006 . HEARING FOR THE HANZLIK VARIANCE REQUEST AND DECISION Chair: Untiedt Agenda: Adopt Minutes: Approve Minutes: Regular Town Board Meeting March 9, 2006 Treasurer: 1. Report, if any 2. Claims And Checks 3. Escrow Update - Johnson, Leys, and Buchman, And Others 4. Dinner Meeting Reimbursement? 5. TKDA Response To Payment Request 6. Review Escrow Status Attornev: 1. Updates Meinecke And Weber Pending Situations Planner: 1. Bluffs On St. Croix Final Plat Request 2. Accessory Building Update Engineer: 1. . People Portion: 1. Chief of Police Report 2. Brad Peterson, Susan Rockwood re: Bluffs On St. Croix Clerk: 1. Permission To Purchase Boxes For Ballot Storage 2. The Building Inspector Has Offered To Clean Out Old Bldg. Inspection Files 3. Clerk Permission To Go To Gov't Training Course 4. Permission To Buy A Paper Shredder For The Town Hall Committees: 1. Park Committee 2. Planning Commission Old Business: 1. New Business: 1. Adjourn: . 3/21/2006 Pat Bantli . . . ~~ ':r:'~j it):, Agenda item 4a. STILL WATER PUBLIC LIBRARY 223 N. FOURTH ST. STILL WATER, MN 55082-4806 651 439-1675 FAX 651 439-0012 Board of Trustees Meeting Minutes Tuesday, February 14, 2006 Present: Bill Fredell, Bill Hickey, Dick Huelsmann, ML Rice, Brian Simonet Andrea Tipple, Mary Weber Absent: Ruth Ranum, Julia Sandstrom Staff Present: Lynne Bertalmio, Carolyn Blocher 1. Call to Order The meeting was called to order at 7 :03 pm in the temporary library facility at Valley Ridge Mall, 1305 Frontage Road West. 2. Adoption of the Agenda The agenda was added to and adopted. Simonet/Fredell 3. Communications and Public Commentary Director Bertalmio shared a suggestion from the suggestion box. 4. Consent Calendar Payment of Bills was removed from the Consent Calendar. The Consent Calendar was then approved. RiceIFredell Payment of Bills The Board passed a motion stating that payment of approved bills to Adolfson & Peterson ($398,944.90) and Miller Dunwiddie ($37,066.09) is subject to examination by Trustee Huelsmann on behalf of the Board. Huelsmann/Tipple The Board approved payment of 2005 bills in the total amount of $43,459. 14 and 2006 bills in the total amount of$423,417.70. Both figures include the amounts from the previous motion. Rice/ Fredell 5. Building Expansion A. Progress Report President Hickey reported on construction progress. Pre-cast concrete is going up. The construction is on schedule. B. Work Authorizations The Board approved a motion withdrawing authorization of the Scope Authorization Work dated February 2,2006, pending a discussion with Adolfson & Peterson to clarify several items. Simonet/W eber C. Temporary Location Director Bertalmio presented information regarding potential summer construction activities at the temporary location. 6. Fundraising Campaign A. Authorize Grant Applications to F.R. Bigelow Foundation The Board approved a motion authorizing a $50,000 grant application to the F.R. Bigelow foundation. Huelsmann/Tipple The Fred C. and Katherine B. Andersen Foundation. An additional request will be made to this foundation. B. Campaign Events Trustee Simonet announced that the 2006 Golf Tournament is set for Tuesday, August 8th. Board members are asked to be ready to assist. More info at the next meeting. " C. Report of Other Progress to Date Specific donors are being approached with specific funding ideas. . D. Board Fundraising Targets Board members are reminded of their own pledges and to keep encouraging the contacts that have been identified. E. Gala and Grand Opening Activities Trustee Huelsmann announced that he and Friends President, Mary Ann Sandeen will co-chair a sneak peak gala. The TBD date will likely be in August. F. Stillwater Library Foundation The Board approved a motion to direct Director Bertalmio to request the City Attorney to draft articles of incorporation for formation of the Stillwater Library Foundation. HuelsmannlRice 7. 2005 SPL / WCL Payments - Preliminary Report A report on expenditures occasioned by the changed contract with Washington County Library was discussed. 8. Requirements for Participation in Regional Public Library Systems The Board discussed documents responding to a clarification memo from the MN Commissioner of Education. The documents will be referred to a yet to be appointed subcommittee for discussion and potential response. 9. Other 10. Adjournment The meeting adjourned at 8:24. . .'