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Home My WebLink About2006-03-07 CC Packet /. / . AGENDA CITY OF STILLWATER CITY COUNCIL MEETING NO. 06-05 Council Chambers, 216 North Fourth Street March 7, 2006 This meeting will adjourn no later than 6 p.m. March 7, 2006, is Minnesota Precinct Caucus night. Minnesota law prohibits city councils from holding meetings after 6 p.m. on caucus night. REGULAR MEETING 4:30 P.M. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES - Approval of regular meeting and executive session minutes of February 21, 2006 PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. Library Update OPEN FORUM The Open Forum is a portion of the Council meeting to address the meeting agenda. The Council may take action or reply to staff regarding investigation of the concerns expresse o subjects which are not a part of of the statement or may give direction CONSENT AGENDA* 1. Resolution 2006-47, directing payment of bills 2. Resolution 2006-48, authorizing the city to . 3. Resolution 2006-49, supporting Washing 33.030.20.44.0012 4. Possible approval of banner installatio 5. Resolution 2006-50, Memorandum of Council No.5 of the American Fe 6. Resolution 2006-51, approving 7. Possible purchase of upgrades f 8. Resolution 2006-52, approval of 9. Possible approval to use T 10. Resolution 2006-53, accept 2003-09 ) 11. Possible approval of Special Ev t - March of Dimes Walk - April 30, 2006 12. Possible approval of Special Event - Rivertown Art Fair - May 20 & 21 (Setup, May 19) 13. Resolution 2006-54, approval of Rivertown Art Fair Agreement roval of a new use of tax forfeited lands y on the purchase of tax forfeited land Parcel vents - Rivertown Art Festival- May 1-21, 2006 Ing between the City of Stillwater and Local 517, e, County and Municipal Employees, AFL-CIO. lines for infill development network ith Legislative Associates for 2006 ity Parks - Parks nd ordering final payment for Curve Crest Trail Project (Project PUBLIC HEARINGS UNFINISHED BUSINESS NEW BUSINESS 1. Possible approval of Pledge Allegiance Dates for 2006 2. Possible second reading of Ordinance No. 967, An Ordinance Amending Chapter 21 of the Stillwater City Code, General Provisions, Section 21-11 Entitled Election Wards 3. Designation of Neal Avenue North (Broutwell Road to McKusick Road) 4. Consideration of proposal for Engineering services (Resolution) 5. Possible purchase of property bordering Brown's Creek .' . 6. Resolution of Storm Water Facility Maintenance Issue (Resolution) 7. Discussion of Capital Improvement Projects (if time allows) STAFF REPORTS 1. Police Chief 2. Fire Chief 3. City Clerk 4. Director of Admin 5. Community Dev. Director 6. City Engineer/PWD 7. City Attorney 8. Finance Director . 9. City Administrator PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICA TIONS/REQUESTS COUNCIL REQUEST ITEMS ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. . . 2 . . . CITY OF STILLWATER CITY COUNCIL MEETING NO. 06-04 February 21, 2006 REGULAR MEETING 7:00 P.M. Mayor Kimble called the meeting to order at 7 p.m. Present: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Staff present: City Administrator Hansen City Attorney Magnuson Director of Administration Knauss Deputy Fire Chief Ballis Interim Community Development Director Lockyear Police Chief Dauffenbach Public Works Director Eckles Assistant City Engineer Sanders City Clerk Ward APPROVAL OF MINUTES Motion by Councilmember Milbrandt, seconded by Councilmember Junker to approve the February 7, 2006 regular and recessed minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Presentation of FEMA Fire Prevention Grant Deputy Fire Chief Ballis explained that the Stillwater Fire Department has been awarded a $35,000 FEMA grant for a smoke detector campaign. The grant which will allow the department to be more proactive in getting smoke detectors into homes that do not currently have working detectors or homes with reduced numbers of smoke detectors, he said. Deputy Chief Ballis said the department is working with FEMA and hopes to kick off the campaign next month. OPEN FORUM There were no public comments. STAFF REPORTS Interim Community Development Director Lockyear gave an update on the Central Business District height overlay proposal. He said the proposal had been before the Planning Commission in January and February. At its last meeting, the Planning Commission requested additional public input, he said. Mr. Lockyear asked permission to hold a public meeting March 2 to discuss the issue. The meeting would not be a City Council Meeting - 06-04 February 21,2006 public hearing, but rather a public meeting to gauge the pulse of the community, he . said. He suggested invitations be sent to all of the properties in the Central Business District as well as a number of residential properties along the bluff line. He said he had looked into having a 3D computer-generated image done of the downtown to get an idea of what the differences would be if the City were to have a height ordinance. Cost for the 3D image, he said, would be about $2,500. Council member Junker said there was a lot of support for the height overlay concept at the Planning Commission; the Commission also felt it important to get more input from business owners and staff. Council member Milbrandt moved to authorize noticing the public meeting, to obtain the necessary graphics, and to request that the meeting be cablecast or taped for later showing. Council member Harycki seconded the motion. All in favor. City Attorney Magnuson reported that Mn/DOT has been in contact with several property owners on South Broadway whose backyards abut the right-of-way on Main Street. In one instance, he said the owner's deck is actually within the right-of-way. MnDOT would like to give the affected property owners the right to purchase their backyards, he said. The parcels were acquired in the 1930s; now MnDOT is worried about the liability of owning the backyards. In order for this process to move forward, he said the City would have to make a request to MnDOT. MnDOT would then have the property appraised and sell the property to the City. The property owners would reimburse the City for any and all costs associated with the reconveyance of the property. He said the City had taken similar action in several instances where it makes. sense for the adjacent owners to buy the property. He said proceeding would require a agreement with the property owners to reimburse the City for any costs. By state law, the City must serve as the conduit for the property exchange, he explained. City Administrator Hansen explained that this action is an attempt by the City to help several people with a title problem. At this point, two properties are involved, but Mr. Magnuson said there could be additional owners in a similar situation. Ron Nelson, one of the property owners in question, explained the situation. Mr. Nelson said he believes there are just two residential properties and possibly one commercial property involved. Motion by Councilmember Harycki, seconded by Councilmember Polehna to direct City Attorney Magnuson to draft the necessary paperwork for this matter to be resolved. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (cont) Update on Flood Control Project - Ed Cain Mr. Cain said a thorough written report would be provided. He provided an update on the new interstate bridge project, noting that this year's Transportation Bill included five different appropriations for a total of about $25 million. The Bill also contained some additional funding for utility movement, he said. MnDOT currently is completing work on the environmental impact statement and visual quality manual. Another project presentation is planned, he said. A memo of understanding that all the approving agencies must sign off on is currently being prepared, as well as a memorandum of agreement on the historical perspectives of the project. He said he would continue to . Page 2 of 10 .' City Council Meeting - 06-04 February 21,2006 . work with the congressional delegation to move the project along as quickly as possible. Construction is planned for 2009 or 2010; total cost is now about $350 million. Mr. Cain said a lot has happened regarding the flood control project in the past year. The Corps has recommitted funds for the project, he said, and work has begun on the initial plans. Completion of plans and specs should be completed by the end of this year, he said, with bidding for construction to begin in 2007. He said it is estimated about $2 million will be needed for the first construction year and that amount will be requested from the Appropriations Committee. Also, the City will be requesting half of the 25 percent non-federal match that is required for the project, $250,000, from the state Legislature for bonding this year. Mr. Cain also informed the Council that funding has been received for the state storm sewer project for the Middle St. Croix Watershed Management Organization. The $5 million project, of which Stillwater is a participating member, should begin in the spring and be completed in summer. The armory project, he said, is a difficult one. New regulations are now in place due to the Homeland Security Act. He said he would be meeting with Military Affairs representatives to see what can be done to move the Stillwater project up on the priority list. . Efforts for the coming year, he said, will primarily be related to the appropriations the City will need for the flood control project as well as maintaining communication with MnDOT and congressional delegates regarding the interstate bridge project and any needs/problems that might arise with that. He said efforts would also continue on the armory proposal. CONSENT AGENDA* Motion by Council member Junker, seconded by Council member Polehna to approve the Consent Agenda. Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None . Resolution 2006-40, directing payment of bills Possible approval of Special Event - Tussie Mussie - Chamber of Commerce Possible approval of Temporary Liquor License - Valley Chamber Chorale (Christmas at the Historic Courthouse) December 8,9, & 10,2006 Resolution 2006-41, approval of Technology Use Policy Resolution 2006-42, appointment of William (Bill) Turnblad as Community Development Director Possible approval of Certificate of Appreciation to Michael Rice for service on the Downtown Parking Commission Page 3 of 10 City Council Meeting - 06-04 February 21,2006 '. Possible approval of Certificate of Appreciation to Jerry Turnquist for service on the . Planning Commission Possible approval to purchase Laserfiche 'Weblink" Purchase of hardware and software to upgrade the sewer camera system for Public Works. Purchase of SCADA Alarm software for the Sewer Telemetry System for Pubic Works. PUBLIC HEARINGS This is the date and time for a public hearinq to consider the 2006 Street Improvements. Notices were mailed to affected property owners and published in the Stillwater Gazette on February 10, 2006 Assistant City Engineer Sanders reviewed the project area. He said the streets were originally constructed in the early 1960s; they were originally constructed to an urban section with curb and gutter, but back then very little storm sewer was installed. There are two locations where the storm sewer exists in the project area - the low point of Everett and Orleans Street and the low point of Rainbow Court, so most of the storm water drains overland to two locations, which is one of the causes of the poor conditions of the streets. Poor soils also contribute to the problems, he said. In 2004, the City did pavement ratings of streets and the streets in the Forest Hills neighborhood rated poor. Mr. Sanders explained the project, which will include the removal of blacktop and any gravel, going down 1 ;;2-2 feet and replace the material with sandy soil. New storm . sewer system would be installed throughout the project area and the water main system replaced. Also as part of the project, sanitary sewer system problems would be corrected. The street light system would be replaced, with a colonial light feature installed at intersections - replacing 27 lights with eight. Cost to reconstruct the streets, including storm sewer, is estimated at $1.2 million, he said. Streetlight cost including fixtures, installation and removal of the old fixtures is estimated at $40,000; sanitary sewer repairs $45,000; and water main replacement $295,000 for a total project cost of $1.6 million. Mr. Sanders said street, storm sewer and sanitary sewer costs would be assessed at 50 percent to property owners, about $7,600 per lot. The school district would be assessed on a lineal foot basis, he said, about $55,000. Cost of streetlight replacement would be 100 percent assessed to the property owners or $516 per property, with no assessment for the water main replacement as that is being paid for by the Water Board. The City's share of the project is $644,000. Assessments for last year's street improvement project, he said, amounted to $5,800 per lot. Last year's assessments were lower, he said, due to the density of the project neighborhood; also, the streets in the Forest Hills neighborhood have larger frontages, resulting in larger assessments. If approved by the Council, bids would be advertised in March, with bid opening the first Council meeting in April. Construction could begin in mid-May. An assessment hearing would take place in the fall, he said. Mayor Kimble opened the public hearing. . Page 4 of 10 City Council Meeting - 06-04 February 21,2006 . Mike Steinbach, 1501 S. Harriet, referred to a letter submitted by himself and his wife outlining several concerns. One concern is with the street lighting assessment. He said residents already pay a quarterly fee for street lighting and therefore the City should pick up the cost of the new streetlights. A second concern is that the project gets done in a timely fashion and does not drag on all summer. Also, he said they have had problems with low water pressure and said he hopes larger pipes are installed as part of the project. He also asked whether yards would be repaired when the project is completed. He expressed a desire that the streets remain the same width as currently. A final concern, he said, is with the on-street parking due to school activities; he suggested this might be a good time to force the School District to address the parking situation. He also asked whether the gas lines would be replaced in conjunction with the project. Andrew Kass, 805 Everett Dr., said streets in the area are in terrible condition and spoke in favor of getting the project done. Sam Boardman, 1608 Harriet St., reiterated Mr. Steinbach's concern about being assessed for the street lights and felt the cost was exorbitant. . Lynn Schmaltz, 1604 Morningside Dr., asked about the rate Stillwater Junior High School will be charged in comparison to residential property owners. She agreed the streets need to be reconstructed but noted streets in the neighborhood receive heavy use from others in the community due to the location of the school and hospital, yet property owners are paying the assessment. She expressed a concern about the possibility of there being a through street to Highway 36. She also asked how the assessment would be paid - over a 1 O-year period or 20 year period. City Administrator Hansen explained the City would likely recommend a 12-year assessment period. Mayor Kimble explained why the school is charged per linear foot rather than per lot. . Robert Binger, 1612 Morningside Dr., reiterated some of the previous questions - the width of the street, the time of disruption to water services, etc., repair work after the projects are completed. He also asked how project costs are contained, whether contracts are written with contingencies regarding cost overages, for example. Mayor Kimble explained that if the contractor encounters a major problem, the City must approve a change order. Mayor Kimble also said, as described earlier by Mr. Sanders, the streets will be the same width as they currently are - 34 feet. Mr. Sanders explained that in areas where storm sewer doesn't have to be installed, the existing curbs will remain; in areas where storm sewers will be installed, the curbs will be removed and replaced. The streets will remain 34 feet from curb to curb, he said. Mr. Binger also asked whether the new streetlights will be of higher intensity than the existing lights, since the existing 27 lights will be replaced by eight. Mr. Eckles explained that City policy calls for streetlights at intersections or the end of cul-de-sacs only. Mr. Eckles also stated that the existing lighting system is deteriorating and should be replaced in conjunction with the street project so yards don't have to be torn up again in the near future. Page 5 of 10 City Council Meeting - 06-04 February 21,2006 Carroll Rock, 811 Everett Dr., asked if it would be possible to install an additional light . a sharp curve near his residence, noting it is a dark area where problems have occurred in the past. Stephanie Johnson, 1605 Morningside Dr., said there is a lot of walking traffic and also spoke in favor of having an additional light. James Marsden, 806 Everett Dr., said he was glad streets are being done, but echoed a concern about removal of all the lights. Ed Marquardt, 703 Everett Dr., asked about extending the project area. Mayor Kimble said it is a matter of the condition of the streets and the availability of funds. Ken Freimark, 803 Rainbow Court, asked whether curb and gutter and aprons are replaced in sections where they are really bad. Mr. Sanders explained that the City will replace in kind what is disturbed; most of the aprons will be replace, he said, as they will be disturbed for the installation of storm sewer. Mr. Freimark said he totally supports the project. , Heidi Koenig, 1602 Morningside Road, asked if consideration had been given to sprinkler systems that are in the yards, and who would be responsible for the cost if the sprinkler systems are damaged. Mayor Kimble explained that the City owns the right-of- way, and if sprinkler systems are located in the right-of-way, the City wouldn't pay for. any damages. Mr. Sanders explained that the stakes that were recently placed in yards denote the placement of water shutoffs, not the right-of-way. Mr. Eckles said the City would have a neighborhood meeting prior to the start of the project to discuss issues of concern; he said the City would try to work with property owners on such matters. Mike Schmaltz, 1604 Morningside, asked for a clarification of what percentage of the total project cost is being paid for by the School District. Mayor Kimble explained that the School's linear foot cost is the same as an average residential lot. Tom Linhoff, 704 Harriet Dr., said he shared the same concern about the streetlight assessment, given the quarterly fee that residents pay. He also asked the City to have more control over the contractor. No other comments were received, and the hearing was closed. Mayor Kimble said one of the issues appeared to be the cost of the lighting and suggested that the streetlight costs not be included in the assessments, given the street lighting utility fee. Councilmember Junker said another concern regarding the lighting appears to be the number and suggested that Public Works look at the possibility of installing additional lights at strategic spots in the project area. Mr. Milbrandt agreed that it seemed illogical to have a community-wide lighting assessment and an individual assessment. Mr. Milbrandt felt it pertinent to look at alternative light placements; the . alternative/additional lights may have to be considered in the assessments. Page 6 of 10 " . . . City Council Meeting - 06-04 February 21,2006 Council member Harycki suggested meeting with School District officials to discuss directing activity buses to the north side of the school, rather than on the street. It was agreed to have City Administrator Hansen talk with School District officials. Councilmember Junker assured residents their concerns would be heard and staff would do everything possible to address those concerns. Motion by Council member Milbrandt, seconded by Council member Polehna to adopt Resolution 2006-43, ordering improvement and preparation of plans & specifications for the 2006 Street Improvement Project (Project 2006-02). Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None Mayor Kimble recessed the meeting at 8:30 p.m. Mayor Kimble reconvened the meeting at 8:39 p.m. UNFINISHED BUSINESS Possible second readinq of Ordinance No. 965. relatinq to Case No. ZAT/06-02 an Ordinance Amendinq the Stillwater City Code, Chapter 31 the Zoninq Ordinance. Interim Community Development Director Lockyear noted that the height regulation had been changed since the first reading, making the allowable height 35 feet across the board, which he said addresses concerns raised by the Council and Mayor during the first discussion. Motion by Councilmember Milbrandt, seconded by Councilmember Polehna to adopt Ordinance No. 965, Ordinance Amending the Stillwater City Code, Chapter 31 the Zoning Ordinance. Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None Possible second readinq of Ordinance No. 966, relatinq to Case No. ZAM/06-01an Ordinance Amendinq the Stillwater Code, Chapter 31-1, Subd. 5. 2 Entitled Zoninq Maps and Boundaries by Amendinq "The Zoninq Map of the City" To Rezone Property Within the RB Residential District by Creatinq the Neiqhborhood Conservation District (NCD). Motion by Councilmember Milbrandt, seconded by Councilmember Polehna to adopt Ordinance No. 966, an Ordinance Amending the Stillwater Code, Chapter 31-1, Subd. 5,2 Entitled Zoning Maps and Boundaries by Amending "The Zoning Map of the City" To Rezone Property Within the RB Residential District by Creating the Neighborhood Conservation District (NCD). Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Page 7 of 10 " City Council Meeting - 06-04 February 21,2006 Nays: None . NEW BUSINESS Possible approval of new pollinq locations (1st readinq of Ordinance) City Clerk Ward noted a correction to the map to reflect the recently annexed Liberty West site. She said the proposal is to add additional polling places for Wards 2, 3 and 4 due to the development that has and is occurring. The new proposed locations include New Heights Charter School for Ward 2, Our Savior's Lutheran for Ward 3, moving existing Ward 1, precinct 2 to City Hall, and adding Rutherford Elementary School for Ward 4. It was noted this proposal deals only with polling places and does not represent any legislative or ward boundary changes, which can only be done after the next census. Councilmember Harycki asked about simply adding additional voting spaces at the existing polling places; Ms. Ward responded that physical space constraints are a problem, as in the Ward 2 location. Ms. Ward also said she will do her best to notify voters of the changes. Motion by Councilmember Junker, seconded by Councilmember Polehna approved the first reading of an ordinance relating to_new polling locations. . Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None Possible appointment to Joint Cable Commission Motion by Councilmember Harycki, seconded by Council member Milbrandt to adopt Resolution 2006-44, appointing Lynae Finney as the primary appointment on the Joint Cable Commission. Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None COUNCIL REQUEST ITEMS Councilmember Junker said the City has a very competitive bid for the removal of the Terra Building on the Aiple property. Mr. Junker suggested that with the bid in hand, he would like to pursue the removal of the building, which he called an eyesore. City Administrator Hansen said the City had received a "quote," not a formal bid, and has had conversations with MnDOT as to whether the City might be reimbursed for the cost of removing the structure. Councilmember Milbrandt said he thought from previous conversations with Steve Russell that the Terra Building was tied to the bridge project. and if the building is removed, plans for South Lowell Park improvements may be lost forever. Council member Junker noted that it may be 2009 or 2010 before any bridge Page 8 of 10 . . -' City Council Meeting - 06-04 February 21,2006 project is initiated and said the Aiple property gets worse looking every day. Mr. Junker said rather than just waiting, he would like to see staff pursue conversations with MnDOT and others regarding the possibility or removing the structure/cleaning up the property. Mayor Kimble cautioned against proceeding too rapidly, before all the necessary agreements/approvals related to the bridge project are completed. Councilmember Polehna asked who had been doing the cutting/pruning of the property, expressing a concern that piles of brush had been left and not cleaned up; Mr. Eckles said he thought MnDOT had subcontracted for the work and said he would check into the matter. Recessed to Executive Session for discussion on possible litiQation and labor relations Motion by Councilmember Junker, seconded by Council member Milbrandt to recess the meeting to Executive Session at 8:52 p.m. All in favor. Mayor Kimble reconvened the meeting at 9:59 p.m. Present: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Staff Present: City Administrator Hansen City Attorney Magnuson Director of Administration Knauss Motion by Councilmember Polehna, seconded by Councilmember Milbrandt to adopt Resolution 2006-45, approving the Settlement Agreement between the City of Stillwater and Local No. 49, International Union of Operating Engineers, AFL-CIO. Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None ADJOURNMENT Motion by Councilmember Junker, seconded by Council member Polehna to adjourn at 10:00 p.m. Jay L. Kimble, Mayor ATTEST: . Diane F. Ward, City Clerk Page 9 of 10 '- City Council Meeting - 06-04 February 21,2006 Resolution 2006-40, directing payment of bills Resolution 2006-41, approval of Technology Use Policy Resolution 2006-42, appointment of William (Bill) Turnblad as Community Development Director Resolution 2006-43, ordering improvement and preparation of plans & specifications for the 2006 Street Improvement Project (Project 2006-02) Resolution 2006-44, appointing Lynae Finney as the primary appointment on the Joint Cable Commission. Resolution 2006-45, Approving the Settlement Agreement between the City of Stillwater and Local No. 49, International Union of Operating Engineers, AFL-CIO. . Ordinance No. 965, Ordinance Amending the Stillwater City Code, Chapter 31 the Zoning Ordinance. Ordinance No. 966, an Ordinance Amending the Stillwater Code, Chapter 31-1, Subd. 5, 2 Entitled Zoning Maps and Boundaries by Amending "The Zoning Map of the City" To Rezone Property within the RB Residential District by Creating the Neighborhood Conservation District (NCD) . . Page 10 of 10 ~ LIST OF BILLS EXHIBIT" A" TO RESOLUTION #2006-47 et Line/Leewes Ventures LLC Action Rental Allina Health Systems American Public Works Assoc. Ancom Communications Aramark Aspen Mills Association of Governmental Accountants Ballis, Tom Bayers, Lisa Board of Water Commissioners Bonestroo, Rosen, Anderlik & Assoc. Boyer Ford Trucks C & H Distributors, LLC C & T Hockey Carquest Auto Cartridge World Catco Century Citi-Cargo & Storage Cities Digital Solutions ~ark, Luann W>ca Cola Cody, Dave Comcast Computer Services of Florida Cornerstone Land Surveying, Inc. Cub East Suburban Conference Frontier Precision, GCR Minneapolis Truck Tire Center General Security Services Corp Gleason, Patricia Greeder H & L Mesabi Hendricksen, Metro Public Sector Group Holiday IDS 832, Mahtomedi High School Insight Public Sector Integra Telecom, Inc. International Association of Fire Chiefs Jansen's Cleaning Service Kurzejeski, Kris Law Enforcement Tech Group Ahmicke Construction ~t1e Falls Machine Inc Lockyear, Robert Machovec Concession Supplies Black Floor Pad EMT Refresher MN Chapter Dues, Klayton Eckles 05/01/06 - 04/30/07 Minitor Charger Uniforms Uniforms AGA Membership, Sharon Harrison Reimburse for Menard Purchase Refund Field Time February WAC & Water Meter Report Professional Services Equipment Repair Supplies Storage Shelving Markless Pucks Auto Maintenance Supplies Refill Laser Ink Equipment Repair Supplies Equipment Repair Supplies Unit Rental 02/16/06 - 03/15/06 Weblink Cleaning at Public Works Soda for Concessions Refund Field Time Cable Repair Cash Drawer & Yearly Software Upgrade Land Surveying Services Concession Supplies Gate Split Machinery & Equipment Tires Alarm System Monitoring Refund Skate Rental Install Switched Recept's in Salt Storage Equipment Repair Supplies Office Furniture Fuel Gate Split Computers for Squad Cars Telephone IAFC Membership, Stu Glaser Maintenance Agreement Refund Skate Rental Computers & Printers for Squad Cars Snowplowing Rec Center 40" Stroke Cylinder Asy Professional Services Quick Winder 842.23 42.60 215.00 157.50 90.53 45.48 502.25 95.00 596.42 345.72 1,089.00 1,324.00 46.83 693.53 986.00 985.02 42.60 196.00 31.38 90.53 9,283.05 140.00 1,356.50 195.00 68.33 750.00 500.00 20.96 7,083.00 80.89 1,289.21 64.84 25.00 1,368.00 30.00 598.41 4.75 152.00 7,510.38 913.79 170.00 145.00 25.00 7,467.78 1,228.00 583.31 10,350.00 71.67 EXHIBIT" A" TO RESOLUTION #2006-47 Magnuson Law Firm Maritronics, Ltd. Menards Met Council MN County Attorneys Assoc. MN Department of Public Safety MN Office of Enterprise NAPA Nardini Fire Equipment Office Depot Peterson, Craig Press Publications Quill R & R Specialties of Wisconsin River Valley Printing Section Games Sentry Systems, Inc. Sherwin Williams Sprint St. Croix Recreation Co. St. Croix Scuba Stillwater Equipment Co Stillwater High School Stillwater Motor Company Tousley Ford Universal, Inc Upper Midwest Community US Bank Wal-Mart Washington County Washington County Survey Watson Wilson Bohannan Padlock Co Wrap - N - Ship Yocum Oil MANUALS FEBRUARY 2006 Lockyear, Robert MN Department of Public Safety Vangrass, Skye Xcel Energy ADDENDUM TO BILLS Aramark Aspen Mills Bureau of Criminal Apprehension BCA Training & Development Carquest Coordinated Business Systems Page 2 Professional Services Through 02/24/06 Repair Scoreboard Equipment Repair Supplies February SAC Report 2005 Criminal Elements Homeland Security Conference January Wide Area Network Usage Equipment Repair Supplies Class A Foam Office Supplies Reimburse for Housing for Roettger & Stender Publication Office Supplies Ice Blade Grind Paper/Forms Gate Split Commercial Monitoring Services Pump Repair Kit Cell Phone Replacement Frame Brace Lead Weight Batteries & Fuses Gate Split Pipe Switch Assy Rust X and Black Undercoat Conference Paying Agent Fees 2006A Bonds Minor Equipment Publishing Publishing Concession Supplies Brass Padlock Shipping UL Fuel Professional Services Title Correction Reimburse for Accidental Car Tow Electricity & Natural Gas Uniforms Uniforms Intoxilyzer 5000 Recertification Class Police Personnel Management Training Equipment Repair Supplies Maintenance Contract ..... '. 7.915. 60.00 225.84 1,534.50 47.93 330.00 140.83 142.10 532.50 565.54 77.00 205.00 128.82 186.50 272.64 3,676.00 135.41 28.55 393.20 23.43 208.00 446.33 3,4~* 63.13 479.23 35.00 4,910.53 146.94 35.00 958.50 94.95 92.73 27.89 1,829.04 7,785.00 14.00 177.80 24,041.02 22.99 12. 135 240.00 124.52 261.93 ,. EXHIBIT" A" TO RESOLUTION #2006-47 _ell Ik River Ford Fred's Tire GCR Tire Glaser, Stu Humane Society Infratec ITL Patch Co Larson Allen Laymen, Colleen Legislative Associates Menards Moore, Sue Napa Nextel Northern Tool Office Depot Qwest RiverTown Spring brook Software Stillwater Towing The 106 Group ahe Tennis Doctor "ique Paving Materials, Inc US Bank Ventek Verizon Washington County Assessment & Taxation Xcel Yocum Oil Adopted by the City Council this 7th Day of March, 2006 . Computer for Engineering Police Vehicle Tire Change/Front End Alignment Tires Tuition Reimbursement 4th Quarter Billing Sewer prowler wheeled transporter Patches for Uniforms Services through February 11th Reimburse for Office Supplies & GFOA Exam Fee professional Services through February 28, 2006 Credit Winch Boat Reimburse for Tabs Equipment Repair Supplies Cell Phone Equipment Repair Supplies Office Supplies Phone Publications Enhanced Customer AP, Maintenance Tow Shoddy Mill Mitigation Excavation & Fill for Basket Ball Court Winter Asphalt Mix Paying Agent Fees Refurbished Printer Cell Phone Parcel Report Energy & natural Gas Unleaded & Diesel Fuel Page 3 TOTAL 1,620.73 22,287.00 190.60 618.53 1,375.00 1,331.25 13,099.50 210.34 2,000.00 336.87 3,833.33 5.47 14.50 313.08 769.08 37.20 298.04 274.40 174.00 2,265.62 101.18 659.72 1,250.00 325.46 215.63 612.00 299.32 90.00 38,492.67 1,979.69 217 ,241.20 .. :UST OF BILLS .XHIBIT II A" TO RESOLUTION #2006-47 1 st Line/Leewes Ventures LLC Action Rental Allina Health Systems American Public Works Assoc. Ancom Communications Aramark Aspen Mills Association of Governmental Accountants Ballis, Tom Bayers, Lisa Board of Water Commissioners Bonestroo, Rosen, Anderlik & Assoc. Boyer Ford Trucks C & H Distributors, LLC C & T Hockey Carquest Auto Cartridge World Catco Century Citi-Cargo & Storage _ties Digital Solutions ~Iark, Luann Coca Cola Cody, Dave Comcast Computer Services of Florida Cornerstone Land Surveying, Inc. Cub East Suburban Conference Frontier Precision, GCR Minneapolis Truck Tire Center General Security Services Corp Gleason, Patricia Greeder H & L Mesabi Holiday Insight Public Sector Integra Telecom, Inc. International Association of Fire Chiefs Jansen's Cleaning Service Kurzejeski, Kris Law Enforcement Tech Group .hmicke Construction tie Falls Machine Inc Lockyear, Robert Concession Supplies Black Floor Pad EMT Refresher MN Chapter Dues, Klayton Eckles 05/01/06 - 04/30/07 Minitor Charger Uniforms Uniforms AGA Membership, Sharon Harrison Reimburse for Menard Purchase Refund Field Time February WAC & Water Meter Report Professional Services Equipment Repair Supplies Storage Shelving Markless Pucks Auto Maintenance Supplies Refill Laser Ink Equipment Repair Supplies Equipment Repair Supplies Unit Rental 02/16/06 - 03/15/06 Weblink Cleaning at Public Works Soda for Concessions Refund Field Time Cable Repair Cash Drawer & Yearly Software Upgrade Land Surveying Services Concession Supplies Gate Split Machinery & Equipment Tires Alarm System Monitoring Refund Skate Rental Install Switched Recept's in Salt Storage Equipment Repair Supplies Fuel Computers for Squad Cars Telephone IAFC Membership, Stu Glaser Maintenance Agreement Refund Skate Rental Computers & Printers for Squad Cars Snowplowing Rec Center 40" Stroke Cylinder Asy Professional Services 842.23 42.60 215.00 157.50 90.53 45.48 502.25 95.00 596.42 345.72 1,089.00 1,324.00 46.83 693.53 986.00 985.02 42.60 196.00 31.38 90.53 9,271.50 140.00 1,356.50 195.00 68.33 750.00 500.00 20.96 7,083.00 80.89 1,289.21 64.84 25.00 1,368.00 30.00 4.75 7,510.38 913.79 170.00 145.00 25.00 7,467.78 1,228.00 583.31 10,350.00 EXHIBIT" A" TO RESOLUTION #2006-47 Machovec Magnuson Law Firm Mahtomedi High School Maritronics, Ltd. Menards Met Council Metro Public Sector MN County Attorneys Assoc. MN Department of Public Safety MN Office of Enterprise NAPA Nardini Fire Equipment Office Depot Peterson, Craig Press Publications Quill R & R Specialties of Wisconsin River Valley Printing Section Games Sentry Systems, Inc. Sherwin Williams Sprint St. Croix Recreation Co. St. Croix Scuba Stillwater Equipment Co Stillwater High School Stillwater Motor Company Tousley Ford Universal, Inc Upper Midwest Community US Bank Wal-Mart Washington County Washington County Survey Watson Wilson Bohannan Padlock Co Wrap - N - Ship Yocum Oil Quick Winder Professional Services Through 02/24/06 Gate Split Repair Scoreboard Equipment Repair Supplies February SAC Report Office Furniture 2005 Criminal Elements Homeland Security Conference January Wide Area Network Usage Equipment Repair Supplies Class A Foam Office Supplies Reimburse for Housing for Roettger & Stender Publication Office Supplies Ice Blade Grind Paper/Forms Gate Split Commercial Monitoring Services Pump Repair Kit Cell Phone Replacement Frame Brace Lead Weight Batteries & Fuses Gate Split Pipe Switch Assy Rust X and Black Undercoat Conference Paying Agent Fees 2006A Bonds Minor Equipment Publishing Publishing Concession Supplies Brass Padlock Shipping UL Fuel Page 2 ~ . 71.67 7,915.93 152.00 60.00 225.84 1,534.50 598.41 47.93 330.00 140.83 142.10 532.50 565.54 77.00 205.00 128.82 186.50 272.64 3,676.00 135.41 28.55 373.. 23.. 208.00 446.33 1,207.00 87.47 63.13 479.23 35.00 4,910.53 146.94 35.00 958.50 94.95 92.73 27.89 1,829.04 . . . . Memo To: Mayor & City Council From: Diane F. Ward, City Clerk Date: 2/28/2006 Subject: Approval of Application for Approval of a new use of Tax Forfeited Lands An audit of tax forfeited lands has been requested by the Department of Revenue because according to MS 282.01, Subd. 1 d, property acquired after July 30, 2001 must revert pack to the State after five years if it was not put to its approved public use. Recently it has been determined that 'open space', or any equivalent, does not meet the requirements for an "authorized public use" that would justify a so- called "use deed" under M.S. 282.01, Subd. 1 a-1 e. In working with the City Attorney, I am requesting that the attached Application for Approval of a new use of Tax Forfeited Lands for the following parcel be approved by the Council so that future audits contain the correct information. ParcellD Original Use Changed Use 21.030.20.24.0001 Drainage and Drainage and utility utility access access to existing to existing storm water system storm water and sanitary sewer system and system and for futu re purpose of proposed sanitary utilities sewer system and (This was changed to for purpose eliminate "future and of futu re "future proposed as it proposed was part of the North utilities Hill project) RESOLUTION 200648 . AUTHORIZING THE CITY TO APPLY FOR APPROVAL OF A NEW USE OF TAX FORFEITED LANDS WHEREAS, the following parcels are current tax forfeited parcel obtained by the City of Stillwater. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the City Clerk is hereby authorized to complete an application on behalf of the City of Stillwater for the for Approval of a new use of Tax Forfeited Lands as described below ParcellD Original Use Changed Use 21.030.20.24.0001 Drainage and Drainage and utility access to utility access to existing storm water system and existing storm sanitary sewer system and for water system and purpose of proposed utilities future sanitary sewer system and (This was changed to eliminate for pu rpose of "future and "future proposed" as future proposed it was part of the North Hill utilities project) . Adopted by the City Council this 7th day of March, 2006 Jay L. Kimble, Mayor A nEST: Diane F. Ward, City Clerk . . RESOLUTION 2006-49 SUPPORTING WASHINGTON COUNTY ON THE PURCHASE OF TAX FORFEITED LAND PARCEL 33.030.20.44.0012 (Part of the Washington County Government Center Parking Lot) WHEREAS, Parcel 33.030.20.44.0012 has been reconveyed to the State of Minnesota from the City of Oak Park Heights; and WHEREAS, Parcel 33.030.20.44.0012 is now a tax forfeited parcel held by the State of Minnesota; and WHEREAS, Washington County wishes to purchase the parcel from the State of Minnesota. NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Stillwater hereby supports Washington County in their acquisition of Parcel 33.030.20.44.0012(Part of the Washington County Government Center Parking Lot). . Adopted by the City Council of the City of Stillwater this yth day of March 2006. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . .---- r 0 () ~ r-+ 0 :::J $: " ~ "'0 '--- -(~ / it- I~~- \ \ \ \ " : i { I '~ PA"'" ,'" ^'" < )> " , --I I m :1 I I ~ I II ~ ! )> -< VJ (J) 0) u1 Imm 0" -; , , ;;;J;+f- --- I II i ! U) I' i ,j, :OXBO~~ b I .~ I I i ! I I ~- . .0 I I ;0 [ I I I I I , ! < ~.~ -\~ ""+".. ~ i VI o (j) o " " AVENUE t L+ ~ ; ~ " , , -,:. ~ ~ : : , , --~----.. ~....t.. , j ~ ~ ~" : , t , ;- *~'~-''''' -:- 1 : 11 ~..>. ; , I , ~-C..,. ; ; I I , : T ~-..,. r- I , \' , 1 ~m_~ ; i I " .- " I I I I---- ! " t' . ~ " . .~w, \ , < .~ , ..,. ,m"" '.i.J m,>~ f"~_"',__.:",:>, ~ i --m, ~, ~ 4_~ ......,. " " .. " \\ , \\ .. f 1..11 -. J I I ! I 1 : 4 f ~ -+ ., 1 .. l .-4.__..... I .' ..,. ~ t ~4~ : , . 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'- 1\ I " , i , I "', ~E" I,.. ~lli "" [ \'C. ~~ AVENUE NORTH ~ t. t-I tJ ! *:tJ PARIS H II pI [ I H ~ ElImITEl RRR RR$ I I.. ~~ ;;:0 "(I) ~ ~ ~~ ~ ~ .g~ ,,@ ..; ..; ..; j j j i6g gg~m.~~ N N N ~2. ~ -.J ~ '" 0 Z N 5 - rn~ UHU 0 z z z z a~ N ~w :E ~ID < ;r~ ~~ (j) ?; ~o m~ ~.~~i~~ 0 Q: ~ ~ 1'l 000 ~, :;: " m ~g ~~~~[! CD ' :J ~ ~~ ~ .OJ ~ ~ ~~~~@; 5' ;0 g-~ Ti N (I) s: ~ c i Iifg ~ ojtg CD :;: m~ ~ 0 ~.~j~i 0> :E "0 ::: ID- i ~ ~~ g I I\) '" !:i! 0 '::1 :;: g. m ID i t I , I 1 : t 1 \ " . i Iwater THE IIR1I1'lA(:f OF" MUINflDTA REQUEST FOR INSTAllATION OF BANNER (FOR NON-PROFIT ORGANIZATIONS ONLY) ~~~ 2. ORGANIZATION -- ~ - TELEPHONE q:Z;-J30~ 1. APPLICANT 3. ADDRESS 4. ACTIVITY ~;ED BY PROPOSED BANNERS.: ~ M~ --1nap ()tJ -;) I, J-c6 (, 5. BANNER LOCATION REQUESTED: . f South Main Street at Olive St.* o North Main Street at Myrtle St.* o Chestnut Street at Union Alley *MnDot APPROVAL REQUIRED FOR MAIN STREET LOCATIONS 6. DATES TO BE DISPLAYED: '--h1~ :: - ~ Cp 7. COMPANY INSTALLING BANNER: (7)( -l/) . ~. . Addres 4 ff b . U.. Phone 0 City for Main Street Locations: . o MnDot . . . RESOLUTION NO. 2006 - 50 APPROVING MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF STILL WATER AND LOCAL 517 COUNCIL NO.5 OF THE AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES, AFL-CIO BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the attached Memorandum of Understanding between the City of Stillwater and Local 517 Council 5 of the American Federation of State, County and Municipal Employees, AFL-CIO in regard to Planner I and II classifications is hereby approved. Adopted by the City Council this 7th day of March 2006. Jay Kimble, Mayor ATTEST: Diane F . Ward, City Clerk MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF STILLWATER AND LOCAL 517 COUNCIL NO.5 OF THE AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES, AFL-CIO . SUBJECT: PLANNER I AND II CLASSIFICATIONS STATEMENT OF UNDERSTANDING: It is understood that the City of Stillwater and Local 517, Council No.5 of the American Federation of State, County and Municipal Employees (AFSCME) AFL-CIO, have negotiated and agreed to the following: 1. Appendix 1 and 2, attached, shall replace Appendix A-3 and B for the duration of the 2004-2006 labor agreement. Monthly wages and longevity for the Planner I classification shall remain the same as the former Planner classification as shown on Appendix A-3 and B (restated in Appendix 1 and 2). Monthly wages for the Planner II classification shall be as shown on Appendix 1. Monthly longevity for the Planner II shall be as shown on Appendix 2. The parties have agreed that the Planner I and II classifications will remain within the AFSCME bargaining unit. . 2. 3. 4. 5. FOR THE CITY OF STILLWATER: FOR AFSCME (LOCAL NO. 517): Date: Date: . APPENDIX 1 MONTHL Y SALARY SCHEDULE . EFFECTIVE JANUARY 1, 2006 Part time Employees After After After After 1040 2080 4160 6240 Hours Hours Hours Hours Full-time Employee Entrv 6 mos. 1 Year 2 Years 3Years Asst. Finance Director $4,382 $4,655 $4,929 $5,203 $5,477 Accountant $3,412 $3,625 $3,839 $4,052 $4,265 Sr. Account Clerk $3,026 $3,216 $3,405 $3,594 $3,783 Payroll/HR Technician $3,026 $3,216 $3,405 $3,594 $3,783 Jr. Account Clerk $2,590 $2,751 $2,913 $3,075 $3,237 Secretary $2,938 $3,122 $3,306 $3,489 $3,673 ClerklTypist $2,525 $2,683 $2,840 $2,998 $3,156 Secretary/Dispatcher II $3,026 $3,216 $3,405 $3,594 $3,783 Secretary/Dispatcher I $2,975 $3,161 $3,347 $3,533 $3,719 Building Official $4,098 $4,355 $4,611 $4,867 $5,123 Building Inspector $3,622 $3,848 $4,074 $4,301 $4,527 Asst. Building Inspector $2,938 $3,122 $3,306 $3,489 $3,673 . Building Maintenance Worker I $2,471 $2,626 $2,780 $2,935 $3,089 Building Maintenance Worker II $2,715 $2,885 $3,055 $3,224 $3,394 Community Service Officer $2,590 $2,751 $2,913 $3,075 $3,237 Asst. Planner $2,820 $2,996 $3,173 $3,349 $3,525 Planner I $3,529 $3,749 $3,970 $4,190 $4,411 Planner" $3,894 $4,137 $4,380 $4,624 $4,867 Parking Enforcement Officer $2,409 $2,559 $2,710 $2,860 $3,011 Civil Engineer $4,074 $4,329 $4,584 $4,838 $5,093 Engineering Technician IV $3,842 $4,082 $4,322 $4,562 $4,802 Engineering Technician III $3,431 $3,646 $3,860 $4,075 $4,289 Engineering Technician" $3,068 $3,260 $3,452 $3,643 $3,835 MIS Specialist $4,273 $4,540 $4,807 $5,074 $5,341 Employees shall also receive longevity pay according to Appendix B . APPENDIX 2 MONTHLY LONGEVITY PAY SCHEDULE . EFFECTIVE JANUARY 1, 2004 After After After After Part-time Employees 10,400 20,800 31,200 41 ,600 Hours Hours Hours Hours or or or or Full-time Employee 5 Years 10 Years 15 Years 20 Years Asst. Finance Director $ 87.00 $ 174.00 $ 261.00 $ 311.00 Accountant $ 67.00 $ 132.00 $ 198.00 $ 236.00 Sr. Account Clerk $ 60.00 $ 119.00 $ 179.00 $ 213.00 PayrolllHR Technician $ 60.00 $ 119.00 $ 179.00 $ 213.00 Jr. Account Clerk $ 51.00 $ 1 05.00 $ 155.00 $ 187.00 Secretary $ 59.00 $ 117.00 $ 176.00 $ 209.00 ClerklTypist $ 51.00 $ 106.00 $ 155.00 $ 187.00 Secretary/Dispatcher II $ 60.00 $ 119.00 $ 179.00 $ 213.00 SecretarylDispatcher I $ 59.00 $ 117.00 $ 176.00 $ 209.00 Building Official $ 83.00 $ 166.00 $ 249.00 $ 298.00 Building Inspector $ 73.00 $ 145.00 $ 217.00 $ 260.00 Asst. Building Inspector $ 59.00 $ 117.00 $ 176.00 $ 209.00 Building Maintenance Worker I $ 53.00 $ 104.00 $ 158.00 $ 186.00 . Building Maintenance Worker II $ 58.00 $ 115.00 $ 173.00 $ 216.00 Community Service Officer $ 51.00 $ 105.00 $ 155.00 $ 187.00 Asst. Planner $ 59.00 $ 117.00 $ 176.00 $ 209.00 Planner I $ 73.00 $ 145.00 $ 217.00 $ 260.00 Planner II $ 86.00 $ 170.00 $ 255.00 $ 305.00 Parking Enforcement Officer $ 50.00 $ 101.00 $ 151.00 $ 182.00 Civil Engineer $ 84.00 $ 168.00 $ 252.00 $ 300.00 Engineering Technician IV $ 79.00 $ 157.00 $ 236.00 $ 285.00 Engineering Technician III $ 73.00 $ 145.00 $ 217.00 $ 260.00 Engineering Technician II $ 64.00 $ 128.00 $ 192.00 $ 224.00 MIS Specialist $ 75.00 $ 150.00 $ 225.00 $ 272.00 . . . . RESOLUTION 2005-51 APPROVING THE DESIGN GUIDELINES FOR INFILL DEVELOPMENT WHEREAS the Stillwater City Council approved the second reading of Ordinance No. 965, relating to Case No. ZAT/06-02 an Ordinance Amending the Stillwater City Code, Chapter 31 the Zoning Ordinance relating to Infill Development; and the second reading of Ordinance No. 966, relating to Case No. ZAM/06-01 an Ordinance Amending the Stillwater Code, Chapter 31-1, Subd. 5, 2 Entitled Zoning Maps and Boundaries by Amending "The Zoning Map of the City" To Rezone Property Within the RB Residential District by Creating the Neighborhood Conservation District (NCD) on February 21, 2006; and WHEREAS, Design Guidelines for Infill Development have been presented to the City Council as part of the above ordinance readings. WHEREAS, the adoption of this resolution should have been adopted along with the Ordinance adoptions. NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Stillwater hereby approves the Design Guidelines for Infill Development, effective the date of publication of the above ordinances. Adopted by the Stillwater City Council this yth day of March, 2006. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk .. . MEMORANDUM To: Mayor and City Council From: Rose Holman, MIS Specialist Date: 03/03/06 Subject: Upgrade of City's Network The City is on schedule to replace two servers for City Hall and one server for the Recreation Center for 2006. All of the servers being replaced are six years old or older. However, since the request was made for this year's budget, there are a couple of other issues that have come to my attention that will need to be taken care of in 2006. . The biggest problem that the City faces with regards to our network is storage. As we rely on the computer more and more to do our daily work we are creating an enormous amount of electronic data. Management of that data to ensure consistent availability to applications and departments and meeting regulations with regards to retention have become key factors in the upgrading of our network. The other issue we face with so much data is recoverability. We need a reliable, efficient backup system. With this in mind I am recommending that we purchase a network area storage device (NAS) and an automatic tape backup unit. Also, as a result of the security audit that was done on the City's network it was recommended that we replace our core switch with newer networking equipment. The replacement of this switch would allow the City to increase the security and reliability of the network by having up- to-date hardware in place to connect everything together. The last issue that I have been faced with is the cabling of the building. I discovered while trying to fix some networking problems that the original cabling was not done correctly and will need to be fixed in order to correct some networking problems that we have been having. All of the cabling problems lie in the wiring from the closets on each floor to the patch panels in the server room. Therefore, I would like to replace the wiring in the closets with a new fiber backbone. This would allow us the flexibility to move forward with our cabling needs if we decide to in the future. Our building is currently cabled with category 5 cable and we may decide in the future that we want to rewire with category 6 cable. We will need to spend the money either to have our current problem fixed or to put in new backbone. The cost of fixing the current problem could cost almost as much as replacing it with a new backbone. Therefore, I am recommending that we put in the fiber backbone and allow ourselves the flexibility for the future. . So with all that said I would like to recommend the purchase of two new servers, a switch, a . NAS unit, and an automatic tape backup unit. I have budgeted $22,600 to purchase servers, $17,600 for City Hall and $5000 for the Recreation Center. I would like to use this money to upgrade the network at City Hall. Once I had that done I would use one of the servers at City Hall to replace the server at the Recreation Center. The lower demand on the Recreation Center server would allow to use the replacement server for another three to four years. In addition to this I am recommending that we replace the current cabling in 'City Hall with a new fiber backbone. The cost of this is $5659.00. I would also have to purchase three transceivers that could be put in our current switches for use in these closets at a cost of approximately $1000.00. The money for this was not budgeted in 2006 and will need to come out of our operating expenses. Future costs in 2007 or beyond would include the purchase of additional hard drives for our NAS and the cost of cabling of our building with newer cable. I have attached the quotes for each of the items listed above. . . . 2006 Network Upgrade Equipment and Costs $ 5566.23 Server # 1 (New combined Resource/Fileserver, will have Progress database) - Dell Quote 274075534 $ 3725.34 Server # 2 (Imaging and Permit Works, will have SQL database) - Dell Quote 274779927 $ 5453.02 Network Area Storage (NAS) device w/5 300 GB hard drives (can hold up to 14) - Dell Quote 274779927 $ 1130.99 Switch - Dell Quote 274087726 $ 5926.78 Backup Tape Loader - Dell Quote 274083217 $21802.36 Total cost of equipment . Cabling Proiect Costs $ 5,659.00 Fiber Backbone - Network Design Quote $ 978.39 Transceivers (3) for current switches $ 6,637.39 Total unbudgeted amount that I am requesting Notes: . Use current Resource server for Recreation Center. . May use current Fileserver as an event log server. . Also have old Mailserver that could be used as an event log server. . Will need to reconfigure current Firewall. Future expenses: . Purchase of additional hard drives for NAS . Cabling of building with newer cable . Page 1 of2 ' DELL QUOTATION Date: 2/6/06 3:00:01 PM QUOTE #: Customer #: Contract #: CustomerAgreement #: Quote Date: Customer Name: 274075534 10051782 70137 Dell Std Terms 2/6/06 CITY OF STILLWATER TOTAL QUOTE AMOUNT: $5;566.23 Product Subtotal: $5,226.48 Tax: $339.75 Shipping & Handling: $0.00 Shipping Method: Ground Total Number of System Groups: 1 GROUP: 1 1 QUANTITY: 1 SYSTEM PRICE: $5,226.481 GROUP TOTAL: $5,226.48 Base Unit: 3.0GHz/2MB Cache, Xeon, 800MHzFront Side Bus for PowerEdge 2800 (221-7965) Processor: 3.0GHz/2MB Cache, Xeon, 800MHzFront Side Bus, 2nd processor For PowerEdge 2800 (311- 4815) Memory: 3GB DDR2 400MHz (6X512MB) Single Ranked D1MMs (311-3592) Keyboard: No Keyboard Option (310-3281) Monitor: No ~~onitor-Qption (320-0058) , -.-.-- Hard Drive: :-:4z-X~G1f~~id Drive, Ultra320SCSI, 10K RPM, 80 pin PowerEdge (341-1907) Hard Drive Controller: -~.-'= ~~ Embe-aded RAID - PERC4 Embeddedlntegrated (341-1475) Floppy Disk Drive: No Floppy Drive (341-0838) Operating System: No Operating System, Microsoft (420-4077) Mouse: Mouse Option None (310-0024) NIC: Dual On-Board NICS ONLY (430-8991) CD-ROM or DVD-ROM Drive: 24X IDE CD-RW/DVD ROM Drive for PowerEdge Servers All OS (313-2692) Sound Card: Tower.- Bezel for PE2800 (313-2699) Speakers: 1x8 Hot Plug SCSI Hard Drive Backplane (311-4283) Documentation Diskette: Electronic Documentation and OpenManage CD Kit, PE2800 (310-5476) Bundled Software: CFI,Rollup,lntegration, OR-System,Label,Service (366-4301) - Quantity 2 Bundled Software: CFI,Rollup,lntegratlon, OR-System,Label,Service (366-4301) Bundled Software: CFI,910491, Informatlon,Label, Medium,Bronze,Factory Install (367-2053) Bundled Software: CFI,910491, Information,Label, Large,Bronze,Factory Install (367-2064) Bundled Software: CFI,lnformation,Validator, 910491 ,Order Ready, Factory Install (367-2301) Feature MR5/N,Drives attached to PERC4ei - RAID 5, 3 drives required (341-1327) Feature Tower Chassis Orientation for PE2800 (310-5467) Service: DECLINED CRITICAL BUSINESS CRITICAL SERVER OR STORAGE SUPPORT PACKAGE-CALL YOUR DELLSALES REP IF UPGRADE NEED (960-1305) Service: Type 3 Contract Next Business Parts and Labor On-site Response,Two Years (902-7062) Service: Type 3 Contract Next Business Parts and Labor On-site Response,INIT Year (902-8050) Service: Thank You for buying Dell (983-2207) Service: Please visit WWW.Dell.COM (983-2217) Installation: On-Site Installation Declined (900-9997) file:1 Ie: \Documents%20and%20Settings\rho lman \Local %20Settings\ T emporary%201ntem... 2127/2006 . . . . . . Page 2 of2 Mise: Redundant Power Supply,No V-CORD for PE2800 (310-5562) System Integration,Load Info F i1e,SFW (360-2786) CFI Titan Code for CFI FIDA orBypass SI (364-1846) CFI Bypass EIDO (364-7502) CFI Routing SKU (365-0257) SALES REP: Erin Viator PHONE: 512-728-6909 Email Address: Erin Viator@dell.com Phone Ext: 7286909 For your convenience, your sales representative, quote number and customer number have been included to provide you with faster service when you are ready to place your order. Orders may be faxed to the attention of your sales representative to 1-866-844-0532. You may also place your order online at www.dell.com/quote Unless you have a separate agreement with Dell, the terms and conditions found at http://ftpbox.us.dell.com/slg/resellers/resellertcs.htm shall govern the sale and resale of the Products and Services referenced in this quotation. Prices and tax rates are valid in the U.S. only and are subject to change. **Sales/use tax is a destination charge, i.e. based on the "ship to" address on your purchase order. Please indicate your taxability status on your PO. If exempt, please fax exemption certificate to Dell Tax Department at 888-863-8778, referencing your customer number. If you have any questions regarding tax please caI/866-433-9019. ** All product and pricing information is based on latest information available. Subject to change without notice or obligation. LCD panels in Dell products contain mercury, please dispose properly. Please contact Dell Financial Services' Asset Recovery Services group for EPA compliant disposal options at US_Dell_ARS_Requests@dell.com. Minimum quantities may apply. Shipments to California: For certain products, a State Environmental Fee Of Up to $10 per item may be applied to your invoice as early as Jan 1, 2005. Prices in your cart do not reflect this fee. More Info: or refer to URL www.dell.com/environmentalfee file:/ /e: \Documents%20and%20Settings\rholman \Local %20Settings\ T emporary%20Intern... 2/27/2006 Page 1 of3 DELL QUOTA TION Date: 2/9/06 12:28:11 PM QUOTE #: Customer #: Contract #: CustomerAgreement #: Quote Date: Customer Name: 274779927 10051782 70137 Dell Std Terms 2/9/06 CITY OF STILLWATER TOTAL QUOTE AMOUNT: $9,178.36 Product Subtotal: $8,618.16 Tax: $560.20 Shipping & Handling: $0.00 Shipping Method: Ground Total Number of System Groups: 2 GROUP: 1 I QUANTITY: 1 SYSTEM PRICE: $3,497.961 GROUP TOTAL: $3,497.96 Base Unit: 3.0GHz/2MB Cache, Xeon, 800MHzFront Side Bus for PowerEdge 2800 (221-7965) Processor: 3.0GHz/2MB Cache, Xeon, 800MHzFront Side Bus, 2nd processor For PowerEdge 2800 (311- 4815) Memory: 2GB DDR2 400MHz (2X1GB) Single Ranked D1MMs (311-3590) Keyboard: Dell Quietkey USB Keyboard NMB (310-5542) Monitor: No Monitor Option (320-0058) Hard Drive: 300GB Hard Drive, Ultra 320 SCSI, 10K RPM, 80 pin PowerEdge (341-1905) Hard Drive Controller: Embedded RAID - PERC4 Embeddedlntegrated (341-1475) Floppy Disk Drive: No Floppy Drive (341-0838) Operating System: No Operating System, Microsoft (420-4077) Mouse: USB 2-button Mouse, PE (310-5545) NIC: Dual On-Board NICS ONLY (430-8991) CD-ROM or DVD-ROM Drive: 24X IDE CD-RW/DVD ROM Drive for PowerEdge Servers All OS (313-2692) Sound Card: Tower Bezel for PE2800 (313-2699) Speakers: 1x8 Hot Plug SCSI Hard Drive Backplane (311-4283) Documentation Diskette: Electronic Documentation and OpenManage CD Kit, PE2800 (310-5476) Bundled Software: CFI,Rollup,lntegration, OR-5ystem,Label,Service (366-4301) - Quantity 2 Bundled Software: CFl,Rollup,lntegration, OR-System,Label,Service (366-4301) Bundled Software: CFI,910491, Information, Label, Medium,Bronze,Factory Install (367-2053) Bundled Software: CFI,910491, Information,Label, Large,Bronze,Factory Install (367-2064) Bundled Software: CFl,lnformation,Validator, 910491,Order Ready, Factory Install (367-2301) Additional Storage Products: 300GB Hard Drive, Ultra 320 SCSI, 10K RPM, 80 pin PowerEdge (341-1905) Feature MR1/N, Drives attached to PERC4ei,PE2800 (341-1326) Feature Tower Chassis Orientation for PE2800 (310-5467) Service: DECLINED CRITICAL BUSINESS CRITICAL SERVER OR STORAGE SUPPORT PACKAGE-CALL YOUR DELLSALES REP IF UPGRADE NEED (960-1305) Service: Type 3 Contract Next Business Parts and Labor On-site Response,Two Years (902-7062) Service: Type 3 Contract Next Business Parts and Labor On-site Response,lNIT Year (902-8050) Service: Thank You for buying Dell (983-2207) Service: Please visit WWW.Dell.COM (983-2217) file :/IC: \Documents%20and%20Settings\rholman \Local%20Settings\ T emporary%20Intem... 2/27/2006 . 1)~ V"' . . . . . Page 2 of3 Installation: On-Site Installation Declined (900-9997) Misc: Redundant Power Supply with Y-CORD and Dual Cords for PE2800 (310-5561) System Integration,Load Info F ile,SFW (360-2786) CFI Titan Code for CFI FIDA orBypass SI (364-1846) CFI Bypass EIDO (364-7502) CFI Routing SKU (365-0257) CFI,Rollup,lntegration, OR-System,Label,Service (366-4301) - Quantity 2 CFI,lnformation,Validator, 910491,Order Ready, Factory Install (367-2301) GROUP: 2 I QUANTITY: 1 SYSTEM PRICE: $5,120.20 I GROUP TOTAL: $5,120.20 Base Unit: PowerVault 221S,Tower Chassis,14 HDD,SCSI Storage Enclosure (220-4477) Hard Drive: 300GB Hard Drive, Ultra320 SCSI, 10K RPM, 8~ pin PowerVault (341-1697) Hard Drive Controller: U320 ZEMM,Enclosure ManagementModule,PowerVault 22XS,Pair (340-9325) Cable: 2x4M Cable,PV22XS to PERC2/ PERC3/PERC4/PERC4e/39160 (Wide HD/Slim VHDCI) (310-0679) Documentation Diskette: Documentation Kit,Hard Copy and On CD,English for Dell PowerVault 22XS Factory Install (310- 1321) Additional Storage Products: Seven Blank Hard Drive Fillersfor Dell PowerVault 220/221S REQUIRES ALL SLOTS FILLED (310- 0732) Service: DECLINED CRITICAL BUSINESS CRITICAL SERVER OR STORAGE SUPPORT PACKAGE-CALL YOUR DELLSALES REP IF UPGRADE NEED (960-1305) Service: Type 3 Contract - Next Business Day Parts and Labor On-Site Response, Initial Year (902-6210) Service: Type 3 Contract. Next Business Day Parts and Labor On-Site Response, 2YR Extended (902- 5032) Service: Thank You for buying Dell (983-2207) Service: Please visit WWW.Dell.COM (983-2217) Installation: On-Site Installation Declined (900-9997) Misc: 600W Redundant Power Supply, For PowerVault 22XS (310-0682) Misc: Cable,Power,Documentation PV22XS (310-0677) Misc: 300GB Hard Drive, Ultra320 SCSI, 10K RPM, 80 pin PowerVault (341-1697) Misc: 300GB Hard Drive, Ultra320 SCSI, 10K RPM, 80 pin PowerVault (341-1697) Misc: Blank Hard Drive Filler for Dell PowerVault 220/221S - REQUIRES ALL SLOTS FILLED (310-0686) Misc: 300GB Hard Drive, Ultra320 SCSI, 10K RPM, 80 pin PowerVault (341-1697) Misc: 300GB Hard Drive, Ultra320 SCSI, 10K RPM, 80 pin PowerVault (341-1697) Mise: Blank Hard Drive Filler for Dell PowerVault 220/2215 - REQUIRES ALL SLOTS FILLED (310-0686) SALES REP: Erin Viator PHONE: 512-728-6909 Email Address: Erin Viator@dell.com Phone Ext: 7286909 For your convenience, your sales representative, quote number and customer number have been included to provide you with faster service when you are ready to place your order. Orders may be faxed to the attention of your sales representative to 1-866-844-0532. You may also place your order online at www.dell.com/quote Unless you have a separate agreement with Dell, the terms and conditions found at http://ftpbox.us.dell.comlslg/resellers/resellertcs.htm shall govern the sale and resale of the Products and Services referenced in this quotation. Prices and tax rates are valid in the U.S. only and are subject to change. file:/ /e: \Documents%20and%20Settings\rholman \Local %20Settings\ T emporary%20Intern... 2/27/2006 <6~ ?? ;. Page 1 of 2' DELL QUOTA TION . Date: 2/6/06 3:00:05 PM QUOTE #: 274087726 Customer #: 10051782 Contract #: 70137 CustomerAgreement #: Dell Std Terms Quote Date: 2/6/06 Customer Name: CITY OF STILLWATER TOTAL QUOTE AMOUNT: $1,130.99 Product Subtotal: $1,061.96 Tax: $69.03 Shipping & Handling: $0.00 Shipping Method: Ground Total Number of System Groups: 1 GROUP: 1 I QUANTITY: 1 SYSTEM PRICE: $1,061.961 GROUP TOTAL: $1,061.96 . Base Unit: PowerConnect 5324 Managed Switch,24 Port 10/100/1000 Mbps with 4 SFP slots (combo ports) (221-6351) Service: Type 3 Contract - Next Business Day Parts and Labor On-Site Response, Initial Year (950-1620) Service: Type 3 Contract - Next Business Day Parts and Labor On-Site Response, 2YR Extended (950- 1622) Service: DECLINED CRITICAL BUSINESS CRITICAL SERVER OR STORAGE SUPPORT PACKAGE-CALL YOUR DELLSALES REP IF UPGRADE NEED (960-1305) Service: Thank You for buying Dell (983-2207) Service: Please visit WWW.Dell.COM (983-2217) Installation: On-Site Installation Declined (950-8997) . SOFTWARE & ACCESSORIES Product Quantity Unit Price Total SFP Transceiver, 1000BASE-SX for PowerConnect(LC Connector)Quantity 4 (320-3139) 1 $0.00 $0.00 Number of S & A Items: 1 S&A Total Amount: $0.00 SALES REP: Erin Viator PHONE: 512-728-6909 Email Address: Erin Viator@dell.com Phone Ext: 7286909 For your convenience, your sales representative, quote number and customer number have been . included to provide you with faster service when you are ready to place your order. Orders may be faxed to the attention of your sales representative to 1-866-844-0532. You may also place your order online at www.dell.com/quote file:1 Ie :\Documents%20and%20Settings\rholman\Local%20Settings\ T emporary%20Intern... 2/27/2006 . . . Page 1 of2 DELL QUOTA TION Date: 2/6/06 3:00:02 PM QUOTE #: 274083217 Customer #: 10051782 Contract #: 70137 CustomerAgreement #: Dell Std Terms Quote Date: 2/6/06 Customer Name: CITY OF STILLWATER TOTAL QUOTE AMOUNT: $5,926.78 Product Subtotal: $5,565.04 Tax: $361.74 Shipping & Handling: $0.00 Shipping Method: Ground Total Number of System Groups: 1 GROUP: 1 I QUANTITY: 1 SYSTEM PRICE: $5,565.041 GROUP TOTAL: $5,565.04 Base Unit: PowerVault 122T,2U,lT02 200/400GB, Barcode Reader included (221-6203) Hard Drive Controller: Controller Card,39160,Cable Included (340-6288) Feature No Ralls Included (310-1658) Service: Type 3 Contract - Next Business Day Parts and labor On-Site Response, Initial Year (902-4110) Service: Type 3 Contract - Next Business Day Parts and labor On-Site Response, 2YR Extended (902- 4112) Service: DECLINED CRITICAL BUSINESS CRITICAL SERVER OR STORAGE SUPPORT PACKAGE-CALL YOUR DEllSAlES REP IF UPGRADE NEED (960-1305) Service: Thank You for buying Dell (983-2207) Service: Please visit WWW.Dell.COM (983-2217) Installation: On-Site Installation Declined (900-9997) Mise: Tape Media for l TO-2, 200/400GB, 10 Pack (340-8694) SALES REP: Erin Viator PHONE: 512-728-6909 Email Address: Erin Viator@dell.com Phone Ext: 7286909 For your convenience, your sales representative, quote number and customer number have been included to provide you with faster service when you are ready to place your order. Orders may be faxed to the attention of your sales representative to 1-866-844-0532. You may also place your order online at www.dell.com/quote Unless you have a separate agreement with Dell, the terms and conditions found at http://ftpbox.us.dell.com/slg/resellers/resellertcs.htm shall govern the sale and resale of the Products and Services referenced in this quotation. Prices and tax rates are valid in the U.S. only and are subject to change. **Sales/use tax is a destination charge, i.e. based on the "ship to" address on your purchase order. Please indicate your taxability status on your PO. If exempt, please fax exemption certificate to file:/ /e: \Documents%20and%20Settings\rholman \Local %20Setting,s\ T emporary%20Intern... 2/27/2006 A Matrix Company 171 Cheshire Lane, Suite 700 Plymouth, MN 55441 Direct (763) 475-7488 Fax (763) 475-7489 . 1J'l'IHp~fated To: Rose Holman 216 North 4th Street Stillwater, MN 55082 Project: Fiber Backbone Network Design Inc. (NDI) has included all necessary labor and materials to install the following Scope of Work. · NDI will provide and install three (3) 12-strand muliti-mode fiber cables. · NDI will provide and install three (3) wall mounted fiber cabinets. · NDI will provide and install one (l) rack mounted fiber cabinet. · System installation performed by certified IBEW union installers. This scope of work is based on: >- Four (4) closets connected with muliti-mode fiber cable. >- All cables are homerun to the main closet on the 2nd floor. >- Patch Cords have not been included in this proposal. >- Demo is included in this proposal. >- All work is based on working hours of7:00 a.m. to 5:00 p.m. Monday through Friday. . Material Price $3,609.00 Labor Price $2,050.00 Total Price $5,659.00 Rose, please feel free to call me with any questions. 763-475-4788 Sincerely, Paul Finnvik Project Manager . 2/16/2006 Page 1 of 1 Network Design, Incorporated Insight um~ . Sold- To-Party City Of Stillwater 216 N 4th Street STILLWATER MN 55082 US Tel. 612-430-2298 Fax 16124308804 Quo Quotation Number I Quotation Date 22651342 02/28/2006 Validity Period 02/28/2006 thru 02128/2006 Purchase Order Number I Date Ship-To-Address City Of Stillwater 216 N 4th Street STILLWATER MN 55082 US Est. Ship Date 02/28/2006 Customer No. 411715 Sales Rep BRIAN LOUDERBACK JAY DE GUZMAN V City Of Stillwater, Thank you for considering Insight to be your trusted partner in addressing your evolving IT needs. We appreciate being .conSidered as your solution source and look forward to making IT work for you. We deliver according to the following terms: Currency USD Terms of payment: 30 Days Ship Via: SERVICE LEVEL SHIPPING I Ground Terms of delivery: DFI Material J4131B Description HP PROCURVE GIGABIT-SX TRANSCEIVER Qty 1 Price 306.23 Ext.Price 306.23 Subtotal Sales Tax 306.23 19.90 Quote Total $ 326.13 x 3 - 3~ Please contact us with any questions or for additional information about Insight's complete IT solution offering. C118. Again, thank you for considering Insight! Sincerely, .RIAN LOUDERBACK 00-467-4448 x5703 480-760-8387 fax BLOUDERB@INSIGHT.COM . LEGISLATIVE CONSULTANT CONTRACT 2006 This contract is made this day of , between the City of Stillwater, a Home Rule Charter City of the third class, existing under the laws of the State of Minnesota, with offices at 216 North 4th Street, Stillwater, Minnesota 55082, ("City"), and Legislative Associates, Inc., P.O. Box 2131, Stillwater, Minnesota 55082, ("Consultant"). RECITALS The City desires to retain the services of the Consultant to obtain Federal support for programs or projects that are listed in Section I of this Agreement. Consultant agrees to perform these services for the City under the terms and conditions set forth in this Contract. In consideration of the mutual promises set forth herein, it is agreed between the City and the Consultant as follows SECTION I. NATURE OF WORK . Consultant will perform the following consulting and advisory services on behalf of the City: A. FLOOD CONTROL PROJECT 1. To secure the required support of the U.S. Congress in Federal funding for Stage 3 of the Stillwater Levee/Flood Control Project; and 2. To determine and take the necessary actions if changes are needed in the project authorization in the Water Resources Development Act; and 3. To work with Congress, the U.S. Army Corps of Engineers, City of Stillwater staff and the Consulting Engineer to maximize the opportunities for the development of "betterments" associated with the project; and 4. To investigate the availability of funding for the extension of the project to include erosion protection South of the existing levee wall, including but not limited to the following effort: a. By gaining the support of the U.S. House and Senate Appropriations Committees; and b. By utilizing contacts with key members of Congress to use their influence in achieving project objectives; and; c. To prepare testimony for Hearings before the House and Senate Appropriations Committees; and . Page 1 d. To prepare congressional letters to, and for, Members of Congress, position papers justifying the funding, floor statements for Members, drafting letters for the Mayor and Council and the development of other materials in response to specific questions and inquiries about the project; and e. By working with the Headquarters, Regional, and District offices of the U.S. Army Corps of Engineers in the facilitation of the project; and f. By working with the study team to assure the best advantages for the planning, design, construction and betterments related to the flood control project; and g. By reporting issues, problems, opportunities and progress to the Mayor, Council and City staff on a regular and timely basis. h. To maintain contacts and keep the Minnesota Congressional Delegation and the Minnesota Department of Natural Resources (DNR) officials informed of changes, problems and progress of the project development. B. NATIONAL GUARD ARMORY PROJECT 1. To secure the required support in the U.S. Congress in authorization and appropriation of monies for the construction of a new armory for the Minnesota National Guard in Stillwater; and . 2. To work with Congress, the U.S. Department of Defense, the Minnesota Department of Military . Affairs, City of Stillwater staff and Consulting Engineer to coordinate and facilitate the legislative process and to assure the project conforms to the National Guard requirements and the needs of the City, including but not limited to the following effort: a. By obtaining the authorization of the project by the U.S. House and Senate Armed Services Committees; and b. By utilizing contacts with key members of Congress to use their influence in achieving project objectives; and c. To prepare testimony for Hearings before the House and Senate Authorizing Appropriations Committees; and d. To prepare congressional letters to, and for, Members of Congress, position papers justifying the funding, floor statements for Members, drafting letters and other materials for the Mayor and Council in response to specific questions and inquiries; and e. By reporting issues, problems, opportunities and progress to the Mayor, Council and City staff on a regular and timely basis; and f. To maintain contacts and keep the Minnesota Delegation, and the Minnesota Department of Military Affairs officials informed of changes, problems and progress of the process. C. GENERAL SERVICES General service work will include Federal and State projects given prior authorization by the City Council. Page 2 . . SECTION II. PLACE OF WORK It is understood that Consultant services will be rendered largely at the City of Washington, District of Columbia and the State of Minnesota Capitol and not in the Office of the City. SECTION III. TIME DEVOTED TO WORK The City will rely upon the Consultant to put forth such effort as is reasonably necessary to fulfill the spirit and purpose of the Contract. SECTION IV. COMPENSATION The City will pay to the Consultant as follows: $75 per hour, not to exceed Stillwater 51.111 hours per month or $46,000 per year. SECTION V. . DURATION This Contract will be effective from January 1, 2006, through December 31, 2006, however the nature of the work done by consultant will be reviewed at least quarterly to determine whether work should be deleted or added based upon changed circumstances. SECTION VI. STATUS OF CONSULTANT This Contract calls for the performance of the services of the Consultant as an independent contractor and the Consultant will not be considered an employee of the City for any purpose. SECTION VII. INDEMNIFICATION Any and all claims that arise or may arise against the Contractor, its agents, servants or employees as a consequence of any act or omission on the part of the Consultant or its agents, servants or employees while engaged in the performance of this Contract shall in no way be the obligation or responsibility of the City. Consultant shall indemnify, hold harmless and defend the City, its officers and employees against any and all liability, loss, costs, damages, expenses, claims or actions, including attorney's fees, which the City, its officers or employees may hereafter sustain, incur or be inquired to pay, arising out of or by reason of any negligence or . willful act or omission of the Consultant, its agents, servants or employees, in the execution, performance or failure to adequately perform Consultant's obligations under this Contract. Page 3 SECTION VIII. AUTHORITY The City hereby grants to the Consultant all authority reasonably necessary to pursue and achieve the objectives of this Contract. IN WITNESS WHEREOF, the parties have set their hands this ,2006. LEGISLATIVE ASSOCIATES, INC. By Edwin E. Cain, Its President Page 4 day of CITY OF STILLWATER By Jay Kimble, Mayor By Diane F. Ward, City Clerk . . e . RESOLUTION 2006-52 APPROVAL OF CONTRACT WITH LEGISLATIVE ASSOCIATES FOR 2006 BE IT RESOLVED by the City Council of Stillwater, MN that the contract between the City of Stillwater and Legislative Associates for lobbyist services on behalf of the City of Stillwater, as on file with the City Clerk, is hereby approved and authorizes the Mayor and City Clerk to sign the agreement. Adopted by the Stillwater City Council this yth day of March, 2007. Jay L. Kimble, Mayor ATTEST: . Diane F. Ward, City Clerk . . STAFF REQUEST ITEM I Department: Public Works I Date: 3-2-06 DESCRIPTION OF REQUEST (Briefly outline what the request is) Request to use TruGreen for broad leaf and weed control plus fertilization in all our parks. We have used this company the past two years and are happy with their price and service. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) . The cost is budgeted through 2006 Parks Contractor Services. ADDITIONAL INFORMATION ATTACHED Yes No_ ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. . I Submitted by: ~c- ~~ - _I Date: 3-2-06 . MeIllorandUlll To: Mayor and City Council Shawn Sanders, Assistant City Engineer ~-(/ From: Date: March 3, 2006 Subject: Curve Crest Trail (project 2003-09) Acceptance of Work and Final Payment DISCUSSION The work on the above project has been completed. The contractor has submitted their application for payment and required information to allow for final payment. If Council accepts the work and authorizes final payment the one-year warranty will begin. Final payment was made at the December 20, 2005 City Council meeting but in oversight the resolution was missed therefore acceptance of work needs to be approved. RECOMMENDATION . Staff recommends that Council accept the work and authorize final payment to Tower Asphalt, Inc. ACTION REQUIRED If Council concurs with staff recommendation, Council should pass a motion adopting Resolution No. 2006-_, ACCEPTING WORK AND ORDERING FINAL PAYMENT FOR CURVE CREST TRAIL (PROJECT 2003-09) . ACCEPTING WORK AND ORDERING FINAL PAYMENT FOR CURVE CREST TRAIL (PROJECT 2003-09) WHEREAS, pursuant to a written contract signed between the City and T.A. Schifsky & Sons for installation of Trail along Curve Crest Blvd (Project 2003-09) and their work has been completed with regard to the improvement in accordance with such contract, BE IT FURTHER RESOLVED: That the city clerk and mayor are hereby directed to issue a proper order for the final payment of$6,308.65 on such contract, taking T.A. Schifsky & Sons receipt in full. Adopted by the Council, this 7th day of March 2006. Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk . . . A.PPLICATION FOR SPECIAL EVENT All items on application MUST be completed and received by the City 45 days prior to proposed event Incomplete applications will not be processed -d/J1/Oh Emal/ Address:~8~YI)<r~A0I1C; td ofd; ~6, (p/1 (YJ4r~~ 0/ f);/YJe5 l-I<~ BI?Yn(<<> ,5233 r;.;;;'(4 1"rJt.6+f""Cf!fIlv). &lldf State (y);Y z1P55C/~0 q~,..~3)- b5S 8Y1-J~mate Number ~b/~-q0~....(JS) I Jr1ll.- _lIl>>'~ - - 1~ ~n ! .._ ~ EVENT INFORMA TION (Special Events Involving the use of City Prop erty may requIre Park Soard or Parking CommIssIon Review. Events on Private Property may require Planning CommIssion review) 9:1- Vb: ~ "5/~ c ~ A'I'rJ 1;t1066 Hours of Even! kif l,;let/" - '>//11 (Special Events con ucted after 10:UO p.m.. require Council approval of a variance to the noIse ordinance) . Submittal Date: APPLICANT INFORMA TION Organization Contact Person Address City Daytime Phone Date(s) of Event . ~~:~~ 90, L~/~O 3WIl X~ ~998 SS8 ~S6:NOI1~JOl 216 N. 4th Street StiUtcate.., lfIN 55082 Telepllcme: 65143o.BBOO Fax: 651-4:JO./lB09 Type of Organization x Non-Profit For-Profit Proposed Location of Event (be C L + d (". h of' ] t- L specific) .:t.J..!!lf at") OntS . v..,C( It- q r sh/Jk~~ (11,c1Jle ~J. I&J/~1(17 1>L:)~1:e (V;~JJ fidrd~/51~ I/V~/ f ' Estimated number of people to r a~nd ,~~C/ Type of Event If Lowell Park is to be used: North Lowell Park or South Lowell Park (Cirole which one or both) , I \, ' , : "'.:, ,; /~.~ ' .1 '. \;,' II f. ,\ " , " .. ; ~'I '. ,. " ' Following Information must be supplied (Put a check next to Items pertaining to your event. If not applicable - Please put N/A in the'space) Selling Alcohol IV A Temporary Uquor Licenses are ONL Y available to non-profit organIzations. $25.00 per day Permit to Consume ;'V::M (for Ole eon$umptJon of beer, wfn.. wlntJ coolers, end '"rd lIquor on public property (parkQ) . $35.00 fae) ~ (attach to application) ~ ~. r Describs: lv, / J d~ "'~ 01'9<,"; or ~k r.4Z:D.:frd ~,.j kth p~ dfl ~ -to t::..,pri" "_ _Ite Map (requl red) Wfmpllct on Parking (required) f:0'd ~99B Sf:B CS5 (CONTINUE ON BACK) S3WIG =10 HJc!I:jW f:~:0~ 900c-6c-83=1 t'0 . d iclJ.Ol ~1:11 90, L~/~O 3WIl X~ 1998 SS8 ~S6:NOI1~JOl L O..crlb., S~ <<",) /'1C'/cA "I d'/ne5 519(-,5 ~ Letter of Approval by Property Owner If on Private ~ OC,J:()?'~Je~~f . Property (attach to application) ~ TentsorMembranaStructures X Slze~5 Locatlona~*f~i~ngpOints (}0/ COOking Operations /ill.. Propano ~ Deep fat frying /Y / A Other Water Activities (River/lakes) /.I4ARlver Lake Name: Special Signage v J Ambulance .Y EMS Needs L:::.... EMT Standby .,L::::.-- Standby -..L4- Open Flame or Burning Operations #,4 Descrfbe Flrewor1<e m . /' I' J.; Str8etClosure vp1-tJ llll!:?( WhatStreets:C/e'1.1q-t1~ <)qr(( 4CUJ5lo~ J.-/&?1.fIe I4f CqyP! ~~1 &}/ (Required /falcohol is being served on public property and attendance Is Over 75 ht/ t'\(/t:.O~ d) .. Ill! tJ people or at the discretion. oftha Police Chief} - Contact StIllwater Police (651- alice Officer Needed / YI 0 4361-4900) to arrange for offIcer Restrooms (Portable) ~ (Applicant to pay for restrooms - Contact Public Works 275-4100) Y tJ" I I .. 1'_"'&1 ,~;./G~I!/Ii;~J Ll-- Type of Music I~." 1"')(;?1""~' ./ r:. Li. ' ''? I ~J ~~lCl / (1~I.W!~fPr,' tf,Gdr'.o " ~j1<7'~(~: fJ C;.Jw.(~S'~ j, ~,bl Fire Department Standby >< Live Entertainment t ., ... ~ " ~.". r~ , . ... ~ 1~:I,'; ~"',I~,:,;; ):~I:~'~~'~:~~E::~,'~~,",~.::':J:':.~~-:'"':'~I";~'.\::",~r,'~~I'\~\-~t~'~~-:~7"~:':.' ,I ~" "-::-,'~~"-t,' .: . Community Development City Administrator City Clerk Fire Chief Police Chief Public Works Dlreotor Public Works Superintendent Parks Board Approval Required PJaoning Comm, Appr. Reqolred City Council Approval Required o Comments: JZJ~~ o ~ {)~ y%f ~ oiL o o o o D FEES (if applicable) Permit to Consume: Temporary Liquor License $25.00 per day Event Fee Deposit $250.00 Other Fees: e TOTAL FEES bCl....I TOOR CC'R 7C~ C::~I.I T (T -In l-fi>-lHI.1 ~1 :cn QI/lW-).?-R=1-J !h!~~ ~~ 0 :::ltIJ Ill=: JUfiul ~ ili I~ i' ~i Ql -I. ~ m s~i ~1r "goo 16 E Fl S:~n. XC.i . thiiP ~~i~ ~ 0 Q)~ ~ ~ s: -< a~ S-~Q, l :1!' i ~ l>> ~ Ql ~ ;;:I~ s:g<ll ~ (nCC f~ffj (! ~ a;;;~ il.1 m ~&J :::l6i9' ~s:~ ~ ~} /i5' ""' Ql l~i ~ u J I ~[tf ~ ::l"gg ~ ~ g' ~ 0 ~O'i 'l~ o r' R $ (l)'" III j' j:: UJ ~ ~~ ~~ ~ ~ g' c-!!a. !~ ':'i ~; ~1:11 90, L~/~O 3WIl X~ . ~ ~ ~ i ~ l I" i I j · f 0 ~ ~~ l 'S If T ~~~i J II ' . f i;? << ff i if ~ ~~ J ~I I I ~ . c0'd 1998 sr8 CS6 1998 988 ~96:NOI1~JOl ' <QP ~r ~ ~~ ~8 ICl ~r-, l:: l--. rn I~ '~.".:~',~~::t' '~:''',~''.~::.:''~,'\'~'~~': ~: ::/::'...;,:: :',). >:~. ::::.": ';-;:,:; ;:; :.:~,;:.:;,~::: (/) --I .... ....~r- ~ir- ......~ 2"'> ~~-t "urn ..of" ::n :"0 g~~ r- :;lI: '~',;;~ ;.<:::.\~ ::~.> ~~;:~ :":,),:~,:'{;::;~': ~ :~.>::;<: :~.,>-'; j:\ <)'::; .: ".' . -:... ,- ,', . "- ....;:. . .' . . '. ~ '.' ':. . . .. , '. S3WrG .::lO H:)C!1:JW [1:01 900c-~c-a3.::l . Memorandum To: Diane Ward, City Clerk ())--t From: Bob Lockyear, Interim Community Development Director~w \ Date: March 3, 2006 Re: Special Event ITse of Lowell Park At their February meeting the Parks Commission reviewed the most recent requests for holding special events in Lowell Park. The Commission expressed concerns about the use of the south end of the park for large (anything over 300 people) special events. They would like to see the south end used for passive enjoyment by the general public. Use of this area for large special events is hard on the turf and it takes a great deal of effort and time to enable the grass to recover. One of the real assets of1he community is the ability for visitors and tourists to enjoy the river amenity from this vantage point. . The Commission is of the opinion that a large special event could more easily be accommodated on the north end of the park because it is a larger area, has better access, better electrical power availability and there is adequate parking. Controlling the use in this way would always reserve the smaller part of Lowell Park for the passive user. The commission recommends that the spring and faU art fairs and any other pennitted special events with large attendance be limited to the north part of Lowell Park. In the event that there is high water during an event, a special exception may be made to allow the user to occupy the south end of the park. . ____Q.!(21_L2006TUE 10: 16 FAX 6514300553 ST. CROIX EVENTS FILE No. 2f::2 02/21' OE: 08: ~,7 ID:CITY OF STILLWATER F A>< : 6::,14 30e::;:09 PAGE ~~ 2U; N. 4~h Street StUlwuter, lt1N 55082 TelcpJwnel t;;S1.430.B806 flux. GEl' ..r. '- ,Ii; .l~ 11>1_ 'IO-Y . l)"!,j( '".. (f..-oY^ .' 131} flUO~. A.PPLICATION FOR SPECIAL EVENT AJI items on application MUST be completed and received by the City 4S days prior to proposed event Incomplete applications will not be processed 1./"),')../0 (,0 I I EmaiJ Address: of C:(..1'\6~lC, G) ~o~,c.E.\J~. &", ,('V€.~-rO":'N ,4<..... ~.;N16(... /J ~~-rE.J( .S:,-r/'-U<)>4l'i!.. ~1f1SU- 81~ ~&. Type of OrganIzation Submittal Date: APPLICANT INFORMA nON Organization Non-Profit~, .1" For.Profit Contal;l person 6iJ.v'E EX.~LZ.~~ P.c. '6o)l. 311 Address City .s. ,I UW"J ~ lip --S""~o~,____ . ~S/ --.)~3 - 3dG1t./ ((lE.c.~ State Ih ",. Daytime Phone &<;:;/- 'i~ -~ 30" Alternate Number EVENT INFORMA TlON (Special Events involving till,:: /./se of City may require Park Board or Parking Commission Review. Events on Private Property may req/Jire PlanninG Commission review) Date(s) of Event ~~-rC(p - tn-A'4 l't f/Jl.... ~1t.1<. - m')(~ ~ 7 ~ I Hours of Event A-,..(.... l:::..4'k (Special Events conducted a'Rer 10:00 p.m., require Council approval of a vat/ance to the noise ordinance) Purpose & Description of Event , /ff,/^,U4 r... .r. Pft..,I,J c,. t4 <.r :::Jftl<- - FU<l!>u 1~C..e. ~-t.. {!H"'/1(~ - Proposed Location of ~\lent (be specific) (' ~ If Lowell Park is to be ~c.t., 10( :JiIf" ~ _ .11---'. used: : ~~or1h Lowell park or South Lowell Par~ (Circle which one or both) I-....cl.l€.r...(,.. P~K ~ <.7>1 1 Type of Event II e:r ~II<... Estimated number of people to attend Ie ;000 ove c... , 1W (J )"'6<;' . . . :;;:~~1;'~i~~;~-~~2@i~iij;@;m(~;r ';:';im~i~!iRlfi~illi1~~~~tiili.'i:~mmifmmml:Ri~~;~~iliIWj~~~~if~~g~\~~~':lif~J.~~i~;~ ~3~~:;::~ ?!:':f;~~}~J;~~i~~;~:~1})~~:~~~i:t~~.: .~ . ~.... ::";:...: . : .. - .--;' .. ..: '-,:.:);~:.~;t~~HB~~fK;!,;H:mjV:;~!l}~~:;;:.': Fo/Jowing Information must be supplied (Pl.lt a check next to items pertaining to your event. If not f.lpplicable - Please put NfA in toe sp(1ce) Se Iting Alcohol ~ Temporary Liquor l-icenses ate ONL'f aYl'lilatlle to fTorr-proflr organizations, $25.00 per day Permit to Consume . ~ (for the f;onswmplion of bOel, ....ine. wine c~o/ers, ilnd fIIl/rJ liquor on public prop",rly (p'Jrk5)' $3$.00 (eo) Site Map (required} 0.<( ;:-.I..!..._ (attach to appJjqtion) I . Impact on Parking (required) Describe: 1l.t1'lC;r.S;, ,I f1~[)l::es. F:t..r... A t...(., ~e.Kn Lc.,,:., 'I ~/<..... NO Ul{", L(( (CONTINUE ON BACK) LOCATION:6514300553 RX TI ME 02/22 '06 11:25 I4J 001 :;;j.J 1...- 2 .,~I .'1 1m ,;",t . .: ~~ttt ...~ . .-. :;f.i~i. :;'..:. ~~~':: ..~-'1 ..~~':~ ~k;: ;-1,1-. ::-::--~ .2-.> '. ;':;~ -~ ~ I i :/1 .,:~; ,;,;~ :. :'~;~~ .!).~ . >;. .i-,:: ~.~:tt .:;2;;~ ;'~ .. ~":l:.~_ , ;;~f~ ...-; --,,,'.:;' " ':1 ..i':'~ " .::-;.::". .;-:,(, ....-"..~ :;:,~ .._,.",; ;( .'.';;'i; .'::xHl .~- '."'~;'i ,+>>. -.,'.- ;-~:'(~ ::t~tl. t;~ . ,',t :;;,... .:~~ _____ '02/~2QQQ-.1JLE 10: 17 FAX 6514300553 F fLE t"Je. .2[;2 02/21 '06 08 :58 .pedal Signage ST. CROIX EVENTS ID:CIrr" OF STILU....,1ATER FAl< :6S14308:3()9 PAGE Describe: E,...,."..,a oV'Gi- /nAfoJ .s.~ y.. Letter of Approval by Property Owner If on Private Property (atti'lch to application} Tents or Membrane Structures Cooking Operations Water Activities (RiverlLakes) EMS Needs Open Flame or Burning Operations Fireworks street Closure police Officer Needed Restrooms (Portable} Live Entertainment "J/If ,- Size V'\Jv~ Lodtion I~ ~ Deep fat frying Uo.fICu"''''''' 1>J/4 ( Fire Department Stanclby _______ (-, . .;:::..... Community Development City Administrator City Clerk Fire Chief police Chief Public Works Director Public Works Superintendent Parks Board Approval Required Planning Comm. Appr. Required City Council Approval Required . Exiting POints Other ?~ ~ Propane ~~ t:&-- River Lake Name: --- I../o~ EMT Standby Ambulance Standby , ~ Doscribe &q l:"'oK.. ,4 UtA::::, - (f'~.f;..IPO ~ What Stroets: 11.11I:1; 1.06 .I.l (4<1~ l.,~..J. .&Ilfll '6U1O"I,,~t. ~~. 1 (Required if alcohol is being served on public property and attendance Is over 75 people or at the di$cretion of the pollee Chief) - Contact Stillwater Police (651- ft<--v.Su,,=- 4351-4900) to arrange for officer · ~ (Applicant to pay for restrooms - Contact Public Works 275-470D) ~ Type of Music AI" <t~ ,j01"H1 4CH' -r/,c- O(.t> ;'I!(j ~ &~"l.c.s :z::...€t.Vl....,; ( ,& ,J:/;:: D Comments: ~~ [;ZI ~ -11') A II V'~,(<NS f, focol opw-{;"",S fIX-/ V ("~ ll;r {' d -to Lc VV\ {J I Y W ;' fv... D Co; v-J tv; II {;-t I' V\5pr" c--tz- J, o D o D w-II b-e..- F\,-,< Co~ ~~-4f:!1~~~ CCl1ol. J:1.. . ,j~ab~J-S.j-SL PermIt tRcirdume: Temporary Liquor License $2500 per day Event Fee Deposit. $250.00 Other Fees: .60p:0CY"- c;15'1'J .. 00 TOTAL FEES '76/)J Clb LOCATION:6514300553 RX TIME 02/22 ' 06 11: 25 RIVERTOWN ART FESTIVAL AGREEMENT 2006 . This Agreement between the City of Stillwater, Washington County, Minnesota ("City"), in conjunction with the Rivertown Art Festival of 2006, part of a community wide celebration of the City; and the Greater Stillwater Area Chamber of Commerce (c/o Dave Eckberg, St. Croix Events), a Minnesota non-profit corporation (the "Chamber"), 1. Celebration. The City has encouraged the Event as a community wide celebration in order to foster and promote tourism and encourage commerce that will ultimately increase property values and the quality of life within the City. 2. Event/Alcohol: No alcohol will be served during this event and no Other Alcohol or Coolers are allowed. The Chamber is responsible to see that no other liquor is brought into the park. 3. Insurance. The Chamber must provide to the City satisfactory proof that it has obtained liability insurance that names the Chamber and the City as an additional insured, as loss payees, in an amount of at least three hundred thousand and no/100 dollars ($300,000.00) per person and one million and no/100 dollars ($1,000,000.00) per occurrence, for loss sustained by either acts or occurrences that arise from or grow out of the celebration. 4. Siqns. The Chamber will post signs, the number and content of which must be approved by the City Police Chief, describing the regulations prohibiting liquor as well as the prohibition against participants bringing their own liquor into the park. 5. Noise Control. The Event is responsible to control the noise emanating from the Area at a level that will not interfere with the peace and repose of the residential area on the bluffs on the north, west and south edges of the downtown. 6. Hours of Operation. Operations are limited to 10:00 a.m. to 7:00 p.m. Saturday, May 20, 2006; and 10:00 a.m. - 6:00 p.m. Sunday, May 21,2006. (Setup - Friday, May 19,2006) . 7. Police Power. The City reserves the right to order a shut down of the Area in the event the Chief of Police determines, in his sole discretion, that the public safety is threatened or any condition of this Agreement is violated. If requested by the Chief of Police, the Chamber will cease dispensing and assist the police in the clearing of the Area. 8. Exclusive Use of Lowell Park. In return for the exclusive use of the North End Lowell Park (only use of South End of Lowell Park if flood conditions exist) and the right to sublease spaces within the park(s), the undersigned hereby agrees to the following stipulations: 9. Damage deposit of $250.00 and a users fee of $500.00 to be paid at the signing of this contract (deposit of $250.00 to be refunded in whole or in part, depending on amount of damage, if any, as determined by the Public Works Superintendent). The lessee shall be responsible for any damage that is not covered by the deposit. . . . . 10. Lessee shall furnish dumpsters or roll-off boxes in sufficient quantity to contain the accumulation of trash generated by the event(s) and shall see that all trash is picked up daily and deposited in dumpsters, including the emptying of park trash receptacles. 11. Lessee shall furnish portable restrooms (at least four) to augment the existing facilities. NOTE: In the case of Lowell Park the existing restroom facility shall be closed and the City shall furnish at least four additional restrooms at City expense and the four additional restrooms by the lessee will be at their expense. 12. Lessee shall confer with the Chief of Police as to the advisability of closing the Levee Road (Lowell Park) and shall hire any security personnel the Police Chief requires. 13. Hold Harmless and I ndemnify. The Chamber agrees. to hold the City harmless and to indemnify and defend the City with regard to any claims, causes of action, or demands that might be brought against the City arising out of the activities in the Area, including the dispensing of liquor pursuant to this Agreement. 14. Event shall be as described in the attached Special Event Application, which may have comments and shall become a part of this contract. IN WITNESS WHEREOF, the parties have set their hands this _ day of ,2006. GREATER STILLWATER AREA CHAMBER OF COMMERCE By Its Subscribed and sworn to before me this day of , 2006. Notary Public CITY OF STILLWATER Jay L. Kimble, Its Mayor Attest: Diane F. Ward, Its Clerk Subscribed and sworn to before me this day of , 2006. Notary Public 2 Resolution 2006-54 APPROVAL OF RIVERTOWN ART FESTIVAL AGREEMENT BE IT RESOLVED by the City Council of Stillwater, MN that the contract between the City of Stillwater and Greater Stillwater Chamber of Commerce, c/o St. Croix Events for the Rivertown Art Festival, as on file with the City Clerk, is hereby approved and authorizes the Mayor and City Clerk to sign the agreement. Adopted by the Stillwater City Council this yth day of March, 2007. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . . . . MEMORANDUM March 1, 2006 TO: Mayor and City Council FROM: Diane Ward, City Clerk SUBJECT: Pledge of Allegiance Dates - 2006 DISCUSSION: The dates listed are close to special holidays to place the Pledge of Allegiance on the agenda for the 2005 calendar year. . Memorial Day - second meeting in May (May 17) Flag Day (June 14) - first meeting in June (June 7) 4th of July - second meeting in June (June 21 - no meeting before July 4) Veterans Day (November 11) - October 31 (rescheduled 1st meeting in November due to Election) ACTION REQUIRED: Review the above dates and add any other dates Council wishes for the 2006 calendar year. . . . . ,. ORDINANCE NO. 967 AN ORDINANCE AMENDING CHAPTER 21 OF THE STILLWATER CITY CODE, GENERAL PROVISIONS, SECTION 21-11 ENTITLED ELECTION WARDS The City Council of the City of Stillwater does ordain: 1. AMENDING. The Stillwater City Code, Section 21-11, entitled "Elections Wards" is deleted in its entirety and hereby replaced with the following: Sec. 21-11. Election Precincts Subd.1. Precinct i (WiPi). Commencing from a point at the intersection of centerlines ofTH 36 and South Greeley Street and heading Northerly along the centerline of South Greeley Street to the centerline of West Abbot Street. Thence Easterly following the centerline of West Abbot Street to the centerline of South Martha Street. Thence Northerly following the centerline of South Martha Street to the centerline of West Willard Street Thence Easterly following the centerline of West Willard Street to the centerline of South Martha Street. Thence Northerly following the centerline of South Martha Street to the centerline of West Olive Street. Thence Easterly following the centerline of Olive Street to the centerline of South Main Street (also known as State Highway 95). Thence following the centerline of South Main Street (also known as State Highway 95) North Westerly to the Centerline of East Chestnut Street. Thence Easterly following the centerline of East Chestnut Street to the Corporate Limits of the City of Stillwater. Thence following the Corporate Limits of the City of Stillwater South Easterly and South Westerly (a clockwise direction) to the point of beginning. Subd. 2. Precinct 2 (Wi P2). Commencing from a point at the intersection of centerlines of South Greeley Street and West Lake Street and heading Westerly along the centerline of West Lake Street to the edge of Lily Lake at normal water level. Thence North Westerly along the Normal Water Line of Lily Lake to the centerline of South Hemlock Street. Thence Northerly following the centerline of South Hemlock Street to the centerline of West Olive Street. Thence Easterly following the centerline of West Olive Street. Thence Easterly following the centerline of West Olive Street to the centerline of South Greeley Street. Thence Northerly following the centerline of South Greeley Street to the centerline of West Olive Street. Thence Easterly following the centerline of West Olive Street to the centerline of South Martha Street. Thence Southerly following the centerline of South Martha Street to the centerline of West Willard Street. Thence Westerly following the centerline of West Willard Street to the centerline of South Martha Street. Thence Southerly following the centerline of South Martha Street to the centerline of West Abbot Street. Thence Westerly following the centerline of West Abbot Street to the centerline of South Greeley Street. Thence Southerly following the centerline of South Greeley Street to the centerline of West Lake Street and the point of beginning. Subd.3. Precinct 3 (W2P3). Commencing at a point at the intersection of centerline of North Everett Street and West Mulberry Street. Thence Westerly following the centerline of West Mulberry Street to the centerline of North William Street. Thence Southerly following the centerline of North Williams Street to the centerline of West Olive Street. Thence Westerly following the centerline of West Olive Page 1 of5 " " Street to the centerline of South Greeley Street. Thence Southerly following the centerline of South . Greeley Street to the centerline of West Olive Street (also known as County Road 5). Thence Westerly following the centerline of West Olive Street (also known as County Road 5) to the centerline of Deer Path. Thence Northerly following the centerline of Deer Path to the Centerline of Myrtle Street (also known as County Road 12). Thence South Easterly following the centerline of Myrtle Street (also known as County Road 12) to the centerline of North Birchwood Drive. Thence Northerly following the centerline of North Birchwood Drive to the centerline of West Linden Street. Thence Easterly following the centerline of West Linden Street to the centerline of Robin Lane. Thence Northerly following the centerline of Robin Lane to the centerline of Meadowlark Drive. Thence Easterly following the centerline of Meadowlark Drive to the centerline of North Center Street. Thence Southerly following the Centerline of North Center Street to the centerline of West Linden Street. Thence Easterly following the centerline of West Linden Street to the centerline of North Owens Street (also known as County Road 5). Thence Northerly following the centerline of North Owens Street to the joining of Stonebridge Trail (also known as County Road 5). Thence North Westerly following the centerline of Stone bridge Trail (also known as County Road 5) to the Corporate limits of the City of Stillwater (approximately at the intersection of Browns Creek and Stonebridge Trail). Thence Easterly and Southerly following the Corporate Limits of the City of Stillwater (a clockwise direction) to the centerline of State Highway 95. Thence South Westerly following the centerline of State Highway 95 (also known as North Main Street) to the centerline of Hazel Street East. Thence Westerly following the centerline of Hazel Street East to the centerline of North First Street. Thence Southerly following the centerline of North First Street to the centerline of East Willow Street. Thence Westerly following the centerline of East Willow Street to the centerline of North Second Street. Thence Southerly following the centerline of North Second Street to the centerline of East Saint Croix Avenue. Thence Westerly following the centerline of East Saint . Croix Avenue to the centerline of North Third Street. Thence Southerly following the centerline of North Third Street to the centerline of West Stillwater Avenue. Thence Westerly following the centerline of West Saint Croix Avenue to the centerline of North Fourth Street. Thence Southerly following the centerline of North Fourth Street to the centerline of West Wilkins Street. Thence Westerly following the centerline of West Wilkins Street to the centerline of North Martha Street. Thence Southerly following the centerline of North Martha Street to the centerline of West Maple Street. Thence Westerly following the centerline of West Maple Street to the centerline of North Everett Street. Thence Southerly following the centerline of North Everett Street to the centerline of West Mulberry Street and the point of beginning. Subd.4. Precinct 4 (W2P4). Commencing at a point at the intersection of centerline of West Olive Street and South William Street. Thence Northerly following North William Street to the centerline of West Mulberry Street. Thence Easterly following the centerline of West Mulberry Street to the centerline of North Fourth Street. Thence Northwesterly following the centerline of North Fourth Street to the centerline of West Linden Street. Thence North Easterly following the centerline of West Linden Street to the centerline of North Third Street. Thence South Easterly following the centerline of North Third Street to the Centerline of East Myrtle Street. Thence North Easterly following the centerline of East Myrtle Street to the West edge at Normal Pool Elevation ofthe Saint Croix River. Thence South Easterly following the West edge at Normal Pool Elevation of the Saint Croix River to the centerline of East Chestnut Street. Thence Westerly following the centerline of East Chestnut Street to the centerline of South Main Street (also known as State Highway 95). Thence Southerly following the centerline of South Main Street (also known as State Highway 95) to the centerline of East Olive Street. Thence . Page 2 of5 . . . South Westerly following the centerline of Olive Street to the centerline of South Williams Street and the point of beginning. Subd.5. Precinct 5 (W2P5). Commencing from a point at the intersection of centerline of East Chestnut Street (also known as the Stillwater Bridge) and the Corporate Limits of the City of Stillwater. Thence Westerly following the centerline of East Chestnut Street to the West edge at Normal Pool Elevation of the Saint Croix River. Thence Northerly following the West edge at Normal Pool Elevation of the Saint Croix River and heading along the west edge to the centerline of East Myrtle Street. Thence Westerly following the centerline of East Myrtle Street to the centerline of North Third Street. Thence Northerly following the centerline of North Third Street to the centerline of East Linden Street. Thence Westerly following the centerline of West Linden Street South to the centerline of North Fourth Street. Thence South Easterly following the centerline of North Fourth Street to the centerline of West Mulberry Street. Thence Westerly following the centerline of West Mulberry Street to the centerline of North Everett Street. Thence Northerly following the centerline of North Everett Street to the centerline of West Maple Street. Thence Easterly following the centerline of West Maple Street to the centerline of North Martha Street. Thence Northerly following the centerline of North Martha Street to the centerline of West Wilkins Street. Thence Easterly following the centerline of West Wilkins Street to the centerline of North Fourth Street. Thence Northerly following the centerline of North Fourth Street to the centerline of Stillwater Avenue. Thence Easterly following the centerline of Stillwater Avenue to the centerline of North Third Street. Thence Northerly following the centerline of North Third Street to the centerline of East Saint Croix Avenue. Thence Easterly following the centerline of East Saint Croix Av.enue to the centerline of North Second Street. Thence Northerly following the centerline of North Second Street to the centerline of East Willow Street. Thence Easterly following the centerline of East Willow Street to the centerline of North First Street. Thence Northerly following the centerline of North First Street to the centerline of Hazel Street East. Thence Easterly following the centerline of Hazel Street East to the centerline of North Main Street (Also known as State Highway 95). Thence Northerly following the centerline of North Main Street (Also known as State Highway 95)to the Corporate limits of the City of Stillwater. Thence Easterly and Southerly following the Corporate Limits of the City of Stillwater (a clockwise direction) to the point of beginning. Subd. 6. Precinct 6 (W3P6). Commencing at a point at the intersection of centerline of Stonebridge Trail (also known as County Road 5) and the Corporate limits of the City of Stillwater (approximately at the intersection of Browns Creek and Stonebridge Trail). Thence South Easterly following the centerline of Stonebridge Trail (also known as County Road 5) to the joining of North Owens Street (also known as County Road 5). Thence Southerly following the centerline of North Owens Street (also known as County Road 5) to the centerline of West Linden Street. Thence Westerly following the centerline of West Linden Street to the centerline of North Center Street. Thence Northerly following the centerline of North Center Street to the centerline of Meadowlark Drive. Thence Westerly following the centerline of Meadowlark Drive to the centerline of Robin Lane. Thence Southerly following the centerline of Robin Lane to the centerline of West Linden Street. Thence Westerly following the centerline of West Linden Street to the centerline of North Birchwood Drive. Thence Southerly following the centerline of North Birchwood Drive to the centerline of West Myrtle Street (also known as County Road 12). Thence Northwesterly following the centerline of West Myrtle Street (also known as County Road 12) to the centerline of Eagle Ridge Trail. Thence North Westerly following the centerline of Eagle Ridge Trail to the centerline of Neal Avenue North. Thence Northerly following the centerline of Neal Avenue North to the centerline of State Highway 96 (also known as Dellwood Road) and the existing Page 3 of5 " " Corporate Limits of the City of Stillwater. Thence following the Corporate Limits of the City of . Stillwater in a clockwise direction to the point of beginning. Ward 3 (three) Precinct 6(Six) is to include any annexation to the City of Stillwater that falls North of County Road 64 (also known as McKusick Road) and West of Stonebridge Trail (also known as County Road 5) that is not described above. Subd.7. Precinct 7 (W3P7). Commencing at a point at the intersection of centerline of Deer Path and Myrtle Street West (also known as County Road 12). Thence Southerly following the centerline of Deer Path to the centerline of West Olive Street (also known as County Road 5). Thence Westerly following the centerline of West Olive Street (also known as County Road 5) to the joining of Stillwater Boulevard (also known as County Road 5). Thence South Westerly following the centerline of Stillwater Boulevard (also known as County Road 5) to the centerline ofOakridge Road. Thence Westerly and Southerly following the centerline ofOakridge Road to the centerline of Croix wood Boulevard. Thence Westerly following the centerline of Croix wood Boulevard to the centerline of Northland Avenue. Thence Northerly following the centerline of Northland Avenue to the intersection ofcenterlines of 72nd (Seventy Second) Street North and Interlachen Drive. Thence North Westerly following the centerline of 72nd (Seventy Second) Street North to the centerline of Rutherford Road. Thence Westerly and Northerly following the centerline of Rutherford Road to the centerline of County Road 12 and the existing Corporate Limits of the City of Stillwater. Thence following the Corporate Limits of the City of Stillwater in a clockwise direction to the intersection of the centerline of County Road 64 (also known as McKusick Road) and Neal Avenue North. Thence Southerly following the centerline of Neal Avenue North to the centerline of Eagle Ridg.e Trail. Thence South Easterly following the centerline of Eagle Ridge trail to the centerline of Myrtle Street West (also known as County Road 12). Thence Easterly following the centerline of Myrtle Street West (also known as County Road 12) to the centerline of De. Path and the point of beginning. Ward 3(three) Precinct 7(Seven) is to include any annexation to the City of Stillwater that falls North of County Road 12 (also known as Myrtle Street West) and South of County Road 64 (also known as McKusick Road) that is not described above. Subd.8. Precinct 8 (W4P8). Commencing from a point at the intersection of centerline of Croix wood Boulvard and the centerline of Oakridge Road. Thence Northerly and Easterly following the centerline of Oakridge Road to the centerline of Stillwater Boulevard (also known as County Road 5). Thence Northerly and Easterly following the centerline of Stillwater Boulevard (also known as County Road 5) to the centerline of South Hemlock Street. Thence Southerly following the centerline of South Hemlock Street to the Normal Water Line of Lily Lake. Thence Easterly and Southerly following the Normal Water Line of Lily Lake to the centerline of Lake Street. Thence Easterly following the centerline of Lake Street to the centerline of South Greeley Street. Thence Southerly following the centerline of South Greeley Street to the centerline of State Highway 36 and the existing Corporate Limits of the City of Stillwater. Thence Westerly following the centerline of State highway 36 to the centerline of Stillwater Boulevard (also known as County Road 5). Thence Northeasterly following the centerline of Stillwater Boulevard (also known as County Road 5)to the centerline of Wild pine Lane. Thence Westerly following the centerline of Wild pine Lane to the centerline of Park wood Lane. Thence Northerly following the centerline ofParkwood Lane to the centerline of Sunrise Avenue. Thence Northeasterly following the centerline of Sunrise Avenue to the centerline of Croix wood Boulvard. Thence Westerly following the centerline of Croixwood Boulvard to the centerline of Oakridge Road and the point of beginning. . Page 4 of5 .. . Subd.9. Precinct 9 (W4P9). Commencing from a point at the intersection of centerline of Rutherford Road and the centerline of County Road 12. Thence Southerly and Westerly following the centerline of Rutherford Road to the centerline of 72nd (Seventy Second) Street North. Thence Easterly following the centerline of nnd (Seventy Second) Street North to the centerline of Northland Avenue. Thence Southerly following the centerline of Northland Avenue to the centerline of Croix wood Boulevard. Thence Easterly following the centerline of Croixwood boulevard to the centerline of Sunrise Avenue. Thence Southerly following the centerline of Sunrise Avenue to the centerline of Park wood Lane. Thence Southerly following the centerline of Park wood Lane to the centerline of Wild pines Lane. Thence Easterly following the centerline of Wildpines Lane to the centerline of Stillwater Boulevard (also known as County Road 5). Thence Southwesterly following the centerline of Stillwater Boulevard (also known as County Road 5)to the centerline of State Highway 36 and the existing Corporate Limits of the City of Stillwater. Thence following the existing Corporate Limits of the City of Stillwater in a clockwise direction to the intersection of County Road 15 (also known as Manning Avenue North) and County Road 12 (also known as Myrtle Street West). Thence Easterly following the centerline of County Road 12 (also known as Myrtle Street West to the centerline of Rutherford Road and the point of beginning. Ward 4(four) Precinct 9(nine) is to include any annexation to the City of Stillwater that falls North of State highway 36 and East of County Road 15 (also known as Manning Avenue North) that is not described above. 2. SAVING. In all other ways, the City Code will remain in full force and effect. 3. EFFECTIVE DATE. This ordinance will be in effect from and after its passage and publication . according to law. Adopted by the City Council of the City of Stillwater this 7th day of March 2006. . Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk Page 5 of5 (' / . . . MEMORANDUM To: Mayor and City Council From: Shawn Sanders, Assistant City EngineerSf6 Date: March 2, 2006 RE: Neal Ave North DISCUSSION The City has excess miles in its Municipal State Aid mileage banle It is proposed that Neal Avenue from Boutwell Road to McKusick Road be designated as a Municipal State Aid Street. If the Office of State Aid receives a Council resolution by May 1, 2006, State Aid Needs for N eal Avenue would begin accruing this year which would add to our annual State Aid allotment. Since sections of Neal Avenue between Boutwell Road and McKusick Avenue are not within Stillwater City limits, these sections would need to be annexed to the City assure that State Aid Needs for Neal Avenue will not be taken away for 2006. The City has been maintaining (road patching, plowing) Neal Avenue for a number of years. RECOMMENDATION It is recommended that Neal Avenue from Boutwell Road to McKusick Avenue be added to the Municipal State Aid Street System and that the City begin the process to annex those portions of Neal Avenue not in the City of Stillwater. ACTION REQUIRED If the City concurs with the recommendation they should pass should pass a motion adopting Resolution No. 2006-_, RESOLUTION ESTABLISHING MUNICIPAL STATE AID HIGHWAY RESOLUTION ESTABLISHING MUNICIPAL STATE AID HIGHWAY WHEREAS, it appears to the City Council of the City of Stillwater that the road hereinafter described should be designated Municipal State Aid Street under the provisions of Minnesota Law. NOW therefore be it resolved, by the City Council of the City Stillwater of that the road described as follows, to-wit: Neal Ave North- Boutwell Road to McKusick Road (CR64) be, and hereby is established, located, and designated a Municipal State Aid Street of said City, subject to the approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED, that the City Clerk is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration, and that upon his approval of the designation of said road or portion thereof, that same be constructed, improved and maintained as a Municipal State Aid Street of the City of Stillwater to be numbered and known as Municipal State Aid Highway 169-117. Adopted by the Council this ih day of March 2006. Jay L. Kimble, Mayor Attest: Diane F . Ward, City Clerk ~ \ . . . ~~~ Minnesota Department of Transportation MEMO State Aid for local Transportation Division Mail Stop 500, 4th Floor 395 John Ireland Boulevard ,St. Paul, MN 55155-1899 Office Tel.: 651 296-3011 Fax: 651 282-2727 February 27, 2006 TO: Mr. Klayton Eckles Stillwater City Engineer City Hall 216 N. 4th St. Stillwater, MN 55082 FROM: Marshall Johnston Municipal State Aid Needs Manager (651) 296~77 SUBJECT: Municipal State Aid Designations and Revocations The following Municipal State Aid Street designation will be approved when the City Council resolution is received: Extension of MSAS 117 Neal Ave. N.- BoutwellRd. to McKusick Rd. (CR 64) (0.64 miles of existing roadway) . The following Municipal State Aid Street revocations will be approved when the City Council resolution is received: None Requested The following documents must be submitted before further processing can occur: A Commissioner's Order will follow after the City Council resolution is received and approved by the Commissioner. NOTE: If the City Council resolution is received by the DSAE before May 1, 2006, routes designated can receive needs in 2006. Include the road data with the normal computer needs update. Also include the revisions on the Certification of Mileage due in January 2007. If you have any questions, contact your DSAE or Marshall Johnston at (651) 296-6677 for instructions. This route is partially outside the city as of February 27, 2006. Part of it is completely outside the limits while another part is out from centerline to right of way. H the CC resolution is received by May 1, you may include it in your Needs this year, but if the annexation has not been completed by October 1, 2006, it will be removed. Comments: . A vailable Mileage 1.35 2005 Certified Mileage + Revoked Mileage 0.00 - Designated Mileage 0.64 Remaining Available Mileage 6.71 cc. District State Aid Engineer Fil~ An equal opportunity employer N:\MSAS\Word Documents\Designations\2006 Approval Letters\Stillwater I 2006.doc " . . . MEMORANDUM TO: Mayor and City Council FROM: ~/ Klayton Eckles, Director of Public Works DATE: March 3, 2006 SUBJECT: Consideration of Proposals for Engineering Services DISCUSSION The 2006 construction year promises to be a challenging one for the Engineering Department. With potential staff shortages and a significant project load, it will be difficult to complete all of our projects, manage development and provide ongoing technical assistance to the Council and the public. This year also promises to have some unprecedented challenges related to new government mandates. Specifically the City needs to fulfill its requirements to complete its MS4 (Municipal Separate Storm Sewer System) Permit to meet EP A Clean Water Act requirements. Therefore at this time we have requested Bonestroo to prepare some proposals in order to provide assistance in the completion of some of these important tasks. Attached is a cover letter and three proposals concerning the preparation of an MS4 Permit, completion of a Surface Water Management Plan and engineering assistance on Boutwell Road and the Munkelwitz Park. Each of these will be discussed separately. The 2006 Budget includes a budgeted amount in the storm water utility for the completion of an MS4 Permit. This permit is required in order to meet the National Pollutant Discharge Elimination System permit requirements associated with the EP A Clean Water Act. All government entities that operate a storm water system need a permit. This permit requires best management practices in the area of water quality. The City will need to develop strategies for inspecting, operating and maintaining our storm water system as well as educating the public about good stewardship of our water resources. This plan needs to be completed by March of 2007 or we will be out of compliance with the Pollution Control Agency state requirements. Bonestroo has completed a number of these projects and is familiar with the City's storm sewer system and therefore would be a good candidate to assist in this effort. The estimated cost of this task is approximately $25,000. In addition to the MS4 Permit, all cities in the metropolitan area are required to have a Surface Water Management Plan as part of their comprehensive plan. The City of Stillwater has not completed a Surface Water Management Plan because we have been waiting for the Watershed organizations to complete their plans. One of the potential advantages of having a completed and approved Surface Water Management Plan is that cities can take over all regulatory and permitting efforts from the Watersheds that reside ;. within the community. This would eliminate dual permitting for all developers and . property owners completing improvements. Most large cities around the metropolitan area have already completed this in years past. For Stillwater, the cost to complete this Surface Water Management Plan is estimated at $79,000. In addition there is an optional $10- 20,000 that would be necessary if we wish to complete a wetland inventory and management plan. Ultimately the City will need to complete a wetland inventory, it may not be necessary to complete it in 2006. The City did budget $76,000 in 2006 through the storm water utility fund for the completion of the Surface Water Management Plan. Our 2006 project schedule included completing another phase of the Boutwell Road project and also the budget includes $200,000 to complete part ofthe Munkelwitz Park improvements. We recently found out that we are eligible for another $1.1 million State Aid funding which would allow us to complete all ofthe Boutwell Road project this year. This money however is essentially borrowing against future State Aid funds. The money is currently available from the State but if we do not get the project in for review in a timely manner, the funding sources may dry up as the State will take new projects on as a first come first serve basis. Therefore if we wish to complete all of Boutwell Road in 2006, we would need additional engineering assistance to complete this aggressive project schedule. The cost for engineering services to help in completion of the Boutwell Road project is between $57,000 and $75,000. These costs include tasks associated with wetland mitigation as well as storm water design. The Munkelwitz Park, for one thing needs a new name, also we are proposing a $200,000 . improvement this year. In order to keep this project moving, staff recommends that we work with Bonestroo for two reasons. First, Bonestroo did the master plan for the park and has developed a fair amount of preliminary engineering on this project. Second, by doing this project in coordination of Boutwell Road we may realize some significant cost savings on both projects. The Boutwell Road project will generate excess fill which could be used to reshape the Munkelwitz Park. Also the park might be used as a staging area for the Boutwell Road project which could provide some cost savings to the contractors. The cost for engineering assistance on the Munkelwitz Park property is estimated between $23,000 and $29,000. RECOMMENDATION Given the heavy workload and staffing issues facing the City of Stillwater, City Council needs to make some decisions to either add engineering support or consider significantly reducing the number of projects that we undertake in 2006. Staff recommends that we use the engineering services of Bon est roo to complete the projects listed above. As these projects could benefit from outside consulting services anyway as they require significant specialized engineering services. ACTION REQUIRED If Council concurs with staff recommendation Council should pass a resolution approving and accepting the proposal from Bonestroo Rosene Anderlik & Associates for the delivery of engineering services on the MS4 Permit, the Surface Water Management Plan, and the Boutwell Road/Munkelwitz Park Property.a . . . . ACCEPTING THE PROPOSAL AND ENTER INTO AGREEMENT WITH BONESTROO FOR ENGINEERING SERVICES ON THE MS4 PERMIT, SURFACE WATER MANAGEMENT PLAN AND BOUTWELL ROAD/MUNKEL WITZ PARK PROPERTY WHEREAS, a proposal for engineering services on the MS4 Permit, Surface Water Management Plan and the Boutwell RoadlMunkeltwiz Park property project has been received; and WHEREAS, the proposal was presented to Council, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: The Mayor and Clerk are hereby authorized and directed to enter into a contract with Bonestroo, Rosene, Anderlik and Associates, Inc. in the name of the City of Stillwater for the engineering services for the MS4 Permit, Surface Water Management Plan and the Boutwell RoadlMunkeltwiz Park property project. Adopted by the City Council this 7th day of March 2006. Jay L. Kimble, Mayor Attest: Diane F . Ward, City Clerk . . . Bonestroo, Rosene, Anderlik and Associates, Inc. is an Affirmative Action/Equal Opportunity Employer and Employee Owned Principals: Otto G, Bonestroo, P,E. . Marvin L. Sorvala, P,E. . Glenn R. Cook, P.E. . Robert G, Schunicht, P.E. . Jerry A, Bourdon, P,E. . Mark A. Hanson, P,E Senior Consultants: Robert W, Rosene, P.E. . Joseph C, Anderlik, P.E. . Richard E, Turner, P.E. . Susan M. Eberlin. CPA Associate Principals: Keith A. Gordon, P,E, . Robert R, Pfefferle. P,E. . Richard W. Foster, P,E. . David 0, Loskota. P.E.. . Michael T, Rautmann. P,E. . Ted K. Field, P.E. . Kenneth p, Anderson. P.E. . Mark R. Rolfs, P.E. . David A, Bonestroo, M,B,A. . Sidney P. Williamson, P,E" L.S, . Agnes M. Ring. M,BA . Allan Rick Schmidt. P.E, . Thomas W. Peterson, P,E, . James R. Maland, P,E,' Miles B, Jensen, P,E.' L. Phillip Gravel III, P,E, . Daniel J. Edgerton, P,E,. Ismael Martinez, P.E. . Thomas A. Syfko. P,E, . Sheldon J, Johnson. Dale A, Grove, P,E. . Thomas A. Roushar, P,E, . Robert J. Devery. P.E. Offices: SI. Paul, SI. Cloud. Rochester and Willmar. MN . Milwaukee. WI . Chicago, IL Website: www.bonestroo.com Bonestroo Rosene Anderlil< & Associates Engineers & Architects March 2, 2006 Klayton Eckles, City Engineer City of Stillwater 216 North 4th Street Stillwater, MN 55082 Re: Proposals for Water Resources and Boutwell Area projects Dear Klayton: Thank you for requesting our assistance for three projects in Stillwater. We have completed analysis and plans in the past in each of these areas that can be used to help us complete this work as quickly and cost- effectively as possible with City staff. Attached are three proposals that discuss project tasks, a scope of work and cost estimate for each of the following: · NPDES Phase II MS4 Permit Services · City of Stillwater Surface Water Management Plan · Boutwell Road and Munklewicz property park projects The storm water modeling, feasibility studies, and design work that Bonestroo completed for the Stillwater AUAR and McKusick Ravine projects will be used in these three projects as much as possible to reduce timelines and costs. We have also completed concept design work related to the Boutwell Road project (Boutwell South Area Plan, 2002) and Munklewicz property park project (2005) that will be used in the final design and construction phases that the City will be completing for those projects. The proposals and cost estimates included here are based on using our existing analyses and knowledge of these projects as fully as possible. We understand that you have a tight time line for these proj ects, based on the need to use Municipal State Aid funds that are only available during calendar year 2006, and agency requirements to complete the NPDES and Surface Water Management Plan. We will do our best to assist the City in meeting its proposed schedule for these projects. Need for the NPDES/MS4 Permit and Surface Water Management Plan and Project Scopes NPDES Phase II MS4 Permit Services. Stillwater and many other Minnesota cities will be required to address stormwater regulations under the National Pollutant Discharge Elimination System (NPDES) Permit Program Phase II by March, 2007. Since the early 1990's, NPDES Phase I has regulated storm water pollution from industrial facilities and large communities such as Minneapolis and St. Paul. The Minnesota Pollution Control Agency has recently expanded the permit program to include smaller construction projects, municipally owned or operated industrial facilities, and many more municipalities, including Stillwater. The Phase II permit is designed to further reduce adverse impacts to water quality, and puts controls on runoff that have the greatest likelihood of causing degradation of surface waters. The MPCA has recently adopted the rules for this program. 2335 West Highway 36. St. Paul, MN 55113.651-636-4600. Fax: 651-636-1311 Under the Phase II permit process, cities must develop stormwater pollution prevention plans (SWPPP) to address their stormwater discharges. Phase II will make cities responsible for the discharges to waters of the state coming from their jurisdictions and the conveyance systems that they own or operate, such as storm drains, ditches, stormwater ponds, and so on. Each city determines the appropriate pollution prevention practices (also called "best management practices" or BMPs) to minimize pollution for specific sites. . The NPDES Phase II Services provided by Bonestroo will assist the City to complete the following to meet the MPCA' s requirements for this program: · Work with City staff to assess the City's current best management practices and ordinances for storm water management · Identify measurable goals that will meet the new NPDES requirements · Identify new BMP's needed to address the new requirements and goals · Complete the City's Stormwater Pollution Prevention Plan (SWPPP) and Permit Application Surface Water Management Plan (SWMP). The Metropolitan Surface Water Management Act requires all cities in the Metro Area to complete Surface Water Management Plans. The plans are due soon after the watershed management organizations in their area complete their plans. The Middle River WMO that includes part of Stillwater will soon complete an update of their plan, and this will mean that Stillwater will be required to complete its own SWMP within one year. Completion of this plan will also be a natural follow-up to the NPDES Phase II Plan, and will help the City to determine how and where to implement the NPDES plan. We will draw as much as possible on existing storm water analyses and data from the Stillwater AUAR, . McKusick Ravine plans, watershed district studies, and other agencies to collect the background data for the SWMP. The tasks in completing the SWMP will include the following: · Collect and review existing data and analyses · Review and update the hyrologic/hydraulic computer model of the City's stormwater system. This model will be available to City staff when completed. · Review and update the existing water quality model for the City · Develop recommendations for the management and maintenance of the City's stormwater system · Prepare cost estimates for recommended operation and maintenance activities · Complete a final report, to be provided to the City in hard copy and electronic format · Assist the City in coordination of the analysis and report with local watershed organizations, state agencies, and other stakeholders · Secure the necessary regulatory approvals for the SWPP · Optional Service: completion of a Wetland fuventory and Management Plan Additional detail on the project tasks and deliverables is included in the project outlines, attached to this memo. Estimated Costs for NPDES and Surface Water Management Projects The estimated costs of these proiects are as follows: · NPDES Phase II MS4 Permit Services-Phase 1 NPDES Phase II MS4 Permit Services-Phase 2 (Cost for Phase 2 depends on outcome of Phase 1) · City of Stillwater Surface Water Management Plan · Optional: Wetland fuventory and Management Plan $ 12,800 $ 6,400-12,800 $ 79,000 $ 10,000-20,000 . 2335 West Highway 36. St. Paul, MN 55113. 651-636-4600. Fax: 651-636-1311 2 . Boutwell Area Projects-Boutwell Road and First Phase of Munklewicz Property Park We have worked with the City on planning and concept design studies for both the Boutwell Road project and the Munklewicz property park project. The Boutwell South Area Plan was completed in September, 2002, and the master plan for the park on the Munklewicz property was completed in 2005. During 2005 our staff also completed the delineation of some wetlands on the north side of Boutwell Road near Brown's Creek. The City is completing the roadway design of Boutwell Road. The project will be funded with Municipal State Aid funds that must be utilized during calendar year 2006, and be required to meet MSA standards. . Bonestroo's tasks for the Boutwell Road project will include the following: · Wetland Inventory, Permitting and Banking. Completion of all remaining wetland delineations for this project; permit applications for wetland impacts and mitigation; development of mitigationlbanking site needs, plans and specifications; and coordination of all permitting related to wetland impacts and mitigation with the agencies (Minnesota DNR, Corps of Engineers, Brown's Creek Watershed District, and others). · Storm water Analysis and Plans. Completion of stormwater analysis and modeling, development of plans and specifications for stormwater improvements including piping and ponds, and coordination of these plans with City plans for the project · You have indicated that as the plans move forward, you may request additional services from Bonestroo for this project during the planning and construction phases, depending on the needs of City staff working on the project. The Munklewicz property park improvements will include the plans and specifications for the first phase of park development, including: · site grading · parking lots and trails · stormwater improvements · plantings · coordination of playground design with an equipment vendor · The project may include the design of additional elements, depending on the available public and private funding for the project. Both projects are proposed to be constructed during summer to fall, 2006. Given the common time frame, tasks, and close proximity of the two projects, the City may realize some overall cost savings and other advantages by coordinating the plans, bidding and construction of these projects. Therefore, based on our discussions with City staff, we have coordinated our cost estimates for these projects. We have provided a potential range in cost of our services for each of these projects. As we discussed, the full extent of wetland, permitting, stormwater and other services needed for these two projects is not known at this time. The budget and the full extent of possible tasks for the park project also remain to be finalized. Therefore, we are providing a range of possible costs that based on the information provided by City staff to date. If additional services beyond those currently identified are needed, or those anticipated now change as the project design moves forward, we will provide an updated scope and cost estimate for our services. . 2335 West Highway 36. St. Paul, MN 55113. 651-636-4600. Fax: 651-636-1311 3 Estimated cost for BRAA services for these projects are as follows: · Boutwell Road Project: o Wetlands tasks: o Stormwater & related . Munklewicz Property Park: $ $ $ $ 25,000-30,000 32,000-45,000 57,000-75,000 23,000-29,000 Additional discussion of the cost estimates and scopes of services for each of the projects are attached to this memo. Thank you for requesting the scope of work and cost estimates for these three projects. We believe that this work will help the city to meet regulatory requirements, address the concerns of its citizens, and protect and manage its significant water and natural resources. We know that he cost of completing these projects is significant to the City, and therefore have planned to use as much existing data and analysis, as well as the skills and knowledge of City staff, as much as possible to keep costs reasonable. Please call me at (651) 604-4758 if you have questions or need further information about these proposals. Sincerely, Sherri A. Buss, RLA Cc: Mark Hanson, Dennis Postler, Dan Edgerton, Randy Neprash 2335 West Highway 36. St. Paul, MN 55113. 651-636-4600. Fax: 651-636-1311 . . . 4 . JLIJ Bonestroo -=- Rosene ~ Anderlik & 1 \11 Associates Engineers & Architects NPDES Phase II MS4 Permit Services Scope of Work for Stillwater, MN 2/27/2006 Steps 1 - 6 from the LMC NPDES Phase II MS4 Guide Plan (see pages 3, 4, & 5) Stage 1 - Cost = $12,800 A. First meetim! with City staff · self-assessment, with City staff participation · review BMP lists and functions with City staff - full list & concise list · Bonestroo keep meeting notes B. Bonestroo write up self-assessment - memo format C. City staff fills in Guide Plan BMP lists . send to Bonestroo D. Compile and process lists of existing BMPs · City BMPs & BMPs from outside entities . focus on education requirements & BMPs · Bonestroo select & classify BMPs · write-up by Bonestroo -list format, with comments . · review by City staff E. Review ordinances for compliance with Permit requirement · compiled by City staff & attorney · Bonestroo review · write-up by Bonestroo - memo format · review by City staff & attorney F. Begin to assemble first portion ofthe SWPPP · assemble selected BMPs into SWPPP format · prepare options for Measurable Goals for each BMP o with options for implementation schedules · write-up by Bonestroo - list format, with comments . review by City staff G. Second meetinJ! · review & discuss BMPs and Measurable Goals options · select appropriate Measurable Goals for each BMP · Bonestroo keep meeting notes . H. Complete assembly of first portion of the SWPPP · draft format · review by City staff J1I=roo ~~~ """""&A""""" NPDES Phase II MS4 Permit Services Scope of Work for Stillwater, MN ~~~.~ page 1 of 5 Steps 7 - 8 from the LMC NPDES Phase II MS4 Guide Plan (see pages 3, 4, & 5) Stage 2 - Cost Range = $6,400 to $12,800 . A. Fill in the gaps · memo from Bonestroo - identify gaps · meet with City staff - Third meetinf! · discuss & identify gaps · where previously selected BMPs fall short of meeting Permit requirements · identify possible new BMPs . brainstorming B. Compile & process possible new BMPs · assemble possible BMPs into SWPPP format · prepare options for Measurable Goals · write-up by Bonestroo - list & memo formats C. Fourth meetinf! · review & discuss BMPs and Measurable goals options · finalize selection of new BMPs · select appropriate Measurable Goals for each BMP · Bonestroo keep meeting notes D. Finalize SWPPP & Permit application · final write-up and Permit prep by Bonestroo · final review by City staff · final review by Council - presentation by Bonestroo . Additional Services - Cost = $2,000 · Staff workshop · Council/Commission workshop o information session at the front end o final review & workshop at the back end · Public information workshop and literature . J11I=rao ~--. !!~~:: NPDES Phase II MS4 Permit Services Scope of Work for Stillwater, MN 9~~), page 2 of 5 . Road Map to Compliance - Instructions to Use the LMC Guide Plan Step 1: Self-Assessment · At the first workshop and using the materials prepared by AMEC, begin a self- assessment process to understand the physical, cultural, and organizational characteristics that will determine your city's approach to stormwater management and the selection of the appropriate BMPs for your SWPPP. Generate written comments on these characteristics that can be transferred to BMP guidance sheets and used to guide your BMP selection process. · Keep the following Permit requirement in your mind during this step: "In the development of BMPs for your Storm Water Pollution Prevention Program, you must consider the sources of pollutants, the potentially polluting activities being conducted in the watershed, and the sensitivity of the receiving waters. " . Complete the self-assessment process when you return to your city after the workshop. Involve other city staff and use the NPDES Phase II Program Assessment Questionnaire provided in the appendix of the Self-Assessment Materials. Record the results of this effort for use in succeeding steps. Step 2: Develop a list of existing BMPs . . Using the materials for working with other City departments and the concise BMP list, work with your department and other departments in your city to generate an extensive list of BMPs, and specific techniques that comprise these BMPs, that your city already has in place that can be used to meet the Permit requirements. Categorize and list these BMPs according to Permit sections and MCMs. . Using the preliminary lists of existing BMPs from outside entities and the materials for working with outside entities, begin a list of existing BMPs from outside entities that can be used to meet the Permit requirements. Categorize and list these BMPs according to Permit sections and MCMs. Step 3: Review existing ordinances · Based on the information included in the Guide Plan section titled Ordinance Requirements and working with your city attorney, review your city's existing ordinances to determine whether they will meet the requirements of the Permit. . Remember that the processes of revising and adopting ordinances to meet the Permit requirements are BMPs that should be written into your SWPPP. You are not required to have the new or revised ordinances in place by March 10, 2003. Step 4: Begin to select appropriate BMPs . · Using the guidance materials for Selecting Appropriate BMPs, begin to determine the appropriate mix of BMPs for your SWPPP. · Enter the comments from the self-assessment process under each MCM. · List the existing BMPs from Step 2 under each Permit requirement. · Compare the existing BMPs to your self-assessment comments. .w=roo !!= NPDES Phase II MS4 Permit Services Scope of Work for Stillwater, MN ~.'l page 3 of 5 · Compare the existing BMPs to the recommended Level 1 and Level 2 BMPs for each requirement. · Log where you feel that your existing BMPs are sufficient to meet the Permit requirements and the Maximum Extent Practicable (MEP) standard. · Review this material to determine where your city stands on each Permit requirement . Step 5: Begin to assemble your SWPPP · Review the sample description of the LMC Guide Plan process. Revise it appropriately to match the process your city has gone through to determine the appropriate BMPs for your SWPPP. · Generate individual BMP pages for the existing BMPs that you identified in Step 4 and feel are appropriate for your SWPPP. Use the Template for BMP Pages provided in the Guide Plan as the basis for this step. Gather as much information as you can at this stage to fill in each item as needed. Be mindful of the Permit requirements for each BMP. Organize these pages by Permit section and MCMs. Use the titles and descriptions from the Full BMP List for this step, revising them for your city as needed. · Generate a Cost Summary from the per capita annual budget listings on your BMP pages. Separate the costs for BMPs implemented by your city and BMPs from outside entities. Total the per capita costs and compare them with the USEPA estimated annual cost for Phase II of $10 per household per year. Adjust your total per capita cost using the USEPA estimate of 2.62 people per household. This exercise will provide a gauge to evaluate your stormwater program. . Step 6: Begin to determine appropriate Measurable Goals · Using the Measurable Goals from the Full BMP List and the discussion and recommendations from the guidance materials for Selecting Measurable Goals, select appropriate Measurable Goals for the existing BMPs you have selected and listed. Revise these materials as needed for your city. · Enter the Measurable Goals into the BMP pages generated in Step 4. · At the end of this step, most cities will have completed a substantial portion of their SWPPP. Step 7: Consider how to fill the remaining gaps · In most cases, the existing BMPs will not completely satisfy the requirements of the Permit and/or meet the MEP standard. Use the comments from the self- assessment process to determine where your existing BMPs are or are not sufficient. · Determine the appropriate BMPs to fill in the gaps you identified in the previous step. In this process, you may wish to use: o BMP Lists o guidance materials for Selecting Appropriate BMPs and Selecting Measurable Goals o Estimated Costs for BMPs o BMP Evaluation Matrices . J!.lj8onc.troo ~"""'" ....,.Andert_" '1J'Ass<>tlal1;'. --.&,,"'....... NPDES Phase II MS4 Permit Services Scope of Work for Stillwater, MN ~~a.~:>, page 4 of 5 . . . · Determine the appropriate Measurable Goals for your selected BMPs · At this stage, you may wish to seek the assistance of a consultant who is knowledgeable and experienced in working with the NPDES Phase II MS4 Permit. Step 8: Finalize your Permit application - Application Form & SWPPP · Complete the BMP pages for each of the additional BMPs you selected in Step 7. Use the Template for BMP Pages provided in the Guide Plan as the basis for this step. Gather all the required information to fill in each item as needed. Complete all BMP pages from Step 5. Be mindful of the Permit requirements for each BMP. Organize these pages by Permit section and MCMs. Use the titles and descriptions from the Full BMP List for this step, revising them for your city as needed. · Prepare the summary of your SWPPP based on the completed material above. · Fill out the Application Form · Transmit the summary and the form to the MPCA. JIJi=roo R......., l\JI......... _.4.....'....... ~ ...."""".,......,,,.~ page 5 of 5 NPDES Phase II MS4 Permit Services Scope of Work for Stillwater, MN . City of Stillwater Surface Water Management Plan Scope of Work and Budget Scope of Work Task 1: Project Initiation . Objective: To gain full familiarity with Stillwater's surface water system, a thorough understanding of the City's study goals and expectations, to establish study criteria, and to determine a schedule of progress meetings with staff and agencies and neighborhood meetings. Description: Our project team will prepare for and hold a kickoff meeting with City staff to refine the study goals and finalize a work plan for the project. The emphasis of this meeting will be to build on the combined knowledge of City Staff and our proj ect team members. We will also develop a schedule of future meetings for the project. Deliverables: An agenda for the meeting will be prepared. Notes ofthe meeting will be taken and copies provided to participants. A revised schedule will be prepared and distributed, as appropriate. City Staff Involvement: Provide a meeting space, invite all appropriate staff, and participate in the meeting with goals, expectations, ideas, and input. Task 2: Collect and Review Background Data Objective: To collect and review the information necessary to complete the study. Description: As part of the kickoff meeting, we will obtain data on the existing surface water system, including previous studies and modeling, potential redevelopment and new development areas, existing problems, and other information needed for the study. We will follow this up with data collection from City records as well as other appropriate sources. We will contact other agencies to obtain information they have appropriate to the study. These agencies could include: . Watersheds . Washington County . Washington SWCD . Metropolitan Council . MnDNR . MnDOT . . MPCA . BWSR . Corps of Engineers Deliverables: A data request list will be prepared and submitted at or prior to the kickoff meeting. These sources of data will be cited in the final report as they are used. City Staff Involvement: Provide data and reports from City records, along with contact persons at other organizations as needed for data collection. . Task 3: Review and Update Water Quantity Model Objective: To review and update the comprehensive hydrologiclhydraulic computer model for the City to provide a tool for City management needs as well as meet watershed organization requirements. Description: As part of past stormwater management efforts, hydrologic/hydraulic modeling has been prepared for the City. This modeling has been used to evaluate and help guide improvements to the City's system. This project will involve updating the system model to reflect significant changes to the system and additional study area. The Brown's Creek Watershed District modeling will also be obtained and incorporated as appropriate into the City modeling. Deliverables: A comprehensive hydrologiclhydraulic model of the entire City, reviewed and updated to reflect current system conditions and ultimate land use. All modeling inputs will be provided in electronic files. Hard copies of input and output files will also be provided. A revised stormwater system map with existing and proposed trunk storm sewers and pond . locations, subwatershed boundaries, and normal and peak water elevations for the design storm for ponding areas incorporated into the storm sewer system. Technical appendices that catalogue key information on the system for reference. City Staff Involvement: Provide information on completed or anticipated system modifications that would affect performance ofthe system and which should be incorporated into the comprehensive model. Provide review of the results and any recommendations. Task 4: Review and Update Water Quality Model Objective: To provide an updated analytical tool for use in quantifying pollutant loads to various waterbodies. To provide guidance to the City on its water quality management efforts for both major waterbodies and neighborhood ponds. Description: Included in this task will be an effort to consolidate and update the existing water quality modeling. This will include a review of the modeling to assure that the subwatershed boundaries and land use for significant waterbodies are reasonably accurate, review - and if necessary revise - key model inputs such as runoff coefficients and runoff total phosphorus concentrations, ensure that the ponds are linked correctly, and incorporate any new detention basins and other significant stormwater improvements into the model. In general, the approach during this task ofthe project will be to produce a water quality analytical tool that is reasonably accurate on a regional scale within the City, can produce "big picture" water and nutrient loading . numbers to characterize waterbodies, and can easily be refined for site-specific applications. . Deliverable: An updated water quality model for the City in electronic format. City Staff Involvement: Be available to meet and provide feedback on draft findings and recommendations. Help collect or provide direction to find information on past studies, reports, management efforts, and surface water data. Consider collecting additional field data if essential and cost-effective. Task 5: Prepare Overall Guidance for Stormwater System Management Objective: To provide recommendations on operating, managing, and maintaining the City's surface water system. Description: We will develop recommendations for operating and maintaining the City's surface water infrastructure, including storm sewers, catch basins and manholes, ponds, and open channels. This will include a recommended schedule of maintenance activities. . As part of this process, we will also develop pond inventory checklists for structural integrity and for water quality, for use in inspecting the City's stormwater ponds on a regular basis. The checklists will include inlet and outlet information, including type, size, material, and obstructions or siltation; water level and storage data, both design and recorded; evidence of dumping; water clarity; and biological information such as evidence of algal blooms, macrophytes (pond vegetation), amphibians, reptiles, birds, non-domestic mammals, and insects. As an optional service, we could also spend 4 hours in the field, training City Staff in the use of the checklists. We will also provide recommendations on erosion control, street sweeping, and other housekeeping BMPs. These will be directly applicable to the City's implementation of future NPDES Phase II permit requirements. We will also provide guidance for implementing a public education program. As an optional service, we could also develop a draft Storm water Ordinance for the City that is consistent with the SWMP. This would be a draft ordinance for City Attorney review and finalizing. Deliverables: A chapter of the CSWMP report will address operation, management, and maintenance of the City's surface water system. BMP recommendations for use in implementing NPDES Phase II requirements will be included. We will prepare Structural Integrity and Water Quality checklists for pond inspection and inventory. Eight hours of field training (two people at four hours each) in the use of the checklists will be provided. City Staff Involvement: Provide information on current operation, management, and maintenance practices in the City. Determine City Staff to attend the pond inspection field training. . Task 6: Prepare Cost Estimates and Implementation Plan . Objective: To develop cost estimates of recommended activities, along with a prioritized implementation plan. Description: For this work, we will develop itemized costs of proposed improvements to the surface water system. We will also work with the City staff to estimate costs for operation, management, and maintenance activities. These will be planning-level cost estimates, suitable for budgeting and decision-making. We will also work with the City Staff to determine priorities and available funding for the various activities, along with a time frame as appropriate. Using this information, we will develop a five-year implementation plan for surface water management in the City. Deliverables: A chapter of the SWMP report will present itemized cost estimates for facility improvements and 0 & M activities and a five-year implementation plan for surface water management. City Staff Involvement: Provide construction bid costs for recent projects in the City. Provide budget information on ongoing 0 & M activities. Provide input on City priorities relative to surface water management. Provide review and feedback on the cost estimates and implementation plan. Task 7: Prepare Plan Report . Objective: To provide a useful SWMP report in an accessible (hard copy and electronic) format the City will use and refer to on a regular basis. Description: This task represents the culmination ofthe project. A SWMP serves a number of purposes and is read and used by a variety of individuals. The information must be presented so that a non-technical audience can easily understand it. At the same time, it must provide sufficient detailed data so that the City staff can use the plan in their daily activities and easily update the study as conditions change. Our report will include graphics and figures to clarify items discussed in the report. The information in the report will be organized for ease of access by various audiences. Clear, concise Executive Summary and Recommendations sections will assist the City Staff, Council, and others to review the document. Detailed technical information will be placed in appendices. The report will be prepared in conformance with MN Statutes 103B and MN Rules 8410 along with local watershed requirements. The report and figures will be submitted both in hard copy and electronically, and will include: · Executive Summary · Background Information · Regulatory Requirements - including water resource management-related agreements · Policies and Guidelines for Surface Water Management · Description of Technical Analysis and Results . · Surface Water System Management Recommendations . · System Maintenance . Public Education Program · Cost Estimates and Implementation Plan · Amendment Procedures · Summary and Recommendations · Technical Appendices - including detailed technical data on the surface water system and itemized cost estimates There will be considerable review and involvement of City Staff, Council, agencies, and the general public. This review and public involvement process is described under Tasks 8 and 9. A number of draft reports are proposed, to allow for sufficient review and input into the final product. Deliverables: . · First draft report for City Staff review - 5 copies · Second draft report for City Council review - 20 copies · Third draft report for watershed and Met Council review - 20 copies · Final report for City adoption - 20 copies The draft reports will be provided in hard copies. The final report will be provided both in hard copies and electronically. In addition, we will convert the document to a pdf file for inclusion on the City's web site. City Staff Involvement: Provide review and feedback on the draft reports. Distribute the draft reports to the appropriate Staff, Council, agencies and watershed organizations for timely review. Collect review comments and provide to the project team (alternatively, and more efficiently, these comments could be provided directly to the project team by the reviewers). Task 8: City Review Process Objective: To involve City Staff and Council throughout the project process to help ensure the products meet the City's needs and expectations. Description: We propose the following review/progress meetings: · One kickoff meeting with City Staff (see Task 1) · Separate project introduction meeting with representatives of the watersheds and Met Council (see Task 9) · Two progress meetings and one review meeting (following submittal of the first draft report) with City Staff · One City Council meeting The goal ofthese meetings will be to inform the various stakeholders about the project progress, results to date, and issues and questions to resolve, and to obtain their input and information. The . meetings will be spaced over the course of the project. Our approach to this project will be to work closely with the City in a collaborative effort to . ensure the project stays on track and provides you with results and products that you can use. The draft reports should contain no surprises, but should only confirm and formalize what we have already discussed. Overall, it is our goal that, by the time the final draft report is submitted to the watersheds and Met Council for formal review, most or all outstanding issues will have been resolved, and the review and approval process will be a mere formality. Deliverables: We will prepare agendas for each meeting and lead the discussions as appropriate. For the City and agency progress meetings, we will take notes and put these in follow-up memos that will be distributed to all meeting participants. For the City Council meeting, we will prepare a formal presentation ofthe project and handle questions and comments. City Staff Involvement: Provide the meeting space, invite the appropriate attendees, and distribute agendas (prepared by us). Participate in the meetings and provide input and information. Schedule and coordinate the presentations at the City Council meetings. Task 9: Regulatory Agency Process Objective: To secure the necessary regulatory approvals for the City's updated plan at the end of the process. Description: The regulatory agencies will be involved sufficiently in developing the SWMP to . secure regulatory "buy-in" of the resulting product. We will involve the regulatory agencies early, in the process to help identify problem areas/issues that need to be addressed in the City's updated plan. We also intend to solicit input from these agencies to help ensure the SWMP complies with the standards each has for local plans within their jurisdiction. We envision holding an introductory meeting with the key agency representatives themselves early on to address scoping issues, define their expectations for the plan based on adopted policies of the agencies, and develop the working relationship. We will then follow up with them during the SWMP preparation process through phone calls or informal meetings. Deliverables: We will deliver approvals of the plan from the Met Council and the watershed organizations covering the City of Stillwater. City Staff Involvement: Participation as City staff desires in the meeting( s) with the Met Council and watershed organizations. Task 10: Optional Task: Wetland Inventory and Management Plan Objective: To complete a wetland functions and values assessment, and management plan for wetlands within the City. Description: Agencies encourage cities to complete a wetland management plan and functions and values assessment of wetlands as a part ofthe SWMP process. Much of this work has already been started in the Annexation Area as part ofthe Stillwater AUAR. It could be expanded to include the entire city. The work product would help the City to manage its wetland resources for the long term. . . Deliverables: A chapter of the SWMP that focuses on wetlands in the city, which would include a wetland inventory, maps identifying wetlands based on functions and values, and policies and recommendations related to wetland management. City Staff Involvement: Assist in identification of wetland locations, and in development of the policies and recommendations related to wetland management. Budget Following is the estimated project budget by task: . Task Bud2et Task 1 - Project Initiation $5,000 Task 2 - Collect and Review Background Data $5,000 Task 3 - Review and Update Water Quantity $16,000 Model Task 4 - Review and Update Water Quality $16,000 Model Task 5 - Provide Overall Guidance for $5,000 Stormwater System Management Task 6 - Prepare Cost Estimates and $5,000 Implementation Plan Task 7 - Prepare Plan Report $16,000 Task 8 - City Review Process $5,000 Task 9 - Regulatory Agency Process $5,000 Reimbursables $1,000 Total $79,000 Optional Task 10 $10,000- 20,000 . . . ~ Bonestroo -=- Rosene Anderlik & Associates 2335 West Highway 36 · St. Paul, MN 55113 Office: 651-636-4600 · Fax: 651-636-1311 . www.bonestroo.com Engineers & Architects March 2, 2006 Klayton Eckles, City Engineer City of Stillwater 216 North 4th Street Stillwater, MN 55082 Re: Boutwell Area Engineering Projects Cost Estimate Dear Klayton: Thank you for requesting that we provide a cost estimate for engineering services for the Boutwell Road project and first phase of the Munklewicz property park project. Based on discussions with City staff, we understand that the City plans to construct these projects during 2006. Given the similar tasks, timeline, and close proximity of these projects, the City may coordinate plans, bidding and construction of these projects. They are therefore considered together in this cost estimate. Project Description/Understanding . We have worked with the City on planning and conceptual design studies for both the Boutwell Road project and the Munklewicz property park project since the completion of the Stillwater AUAR, Feasibility Studies, and the McKusick Ravine project. We also completed the Boutwell South Area Plan in September, 2002, and the master plan for the park on the Munklewicz property in 2005. Bonestroo staff delineated some of the wetlands on the north side of Boutwell Road in 2005. Information, modeling analysis, and design work from each of these studies will be used to the extent possible in the next work on these two projects to complete final plans, specifications, and construction. Boutwell Road. The City is completing the roadway design for Boutwell Road, and is requesting our services for the following: 1) determination of wetland impacts due to the proposed road and trail projects, identification of wetland mitigation needs, potential wetland banking areas, and completion of plans and specifications for creation of the required wetland banking areas and 2) storm water analysis, modeling and design for the proposed roadway. The plan set will need to be coordinated between BRAA and City staff. The City may request additional services in the design or construction phases of the project in the future, depending on the needs of City staff. The project will be funded with Municipal State Aid funds, and be required to meet MSA standards. Munklewicz Property Park. The Munklewicz property park design tasks will include completion of the plans and specifications for the first phase of park development--including site grading, parking lots, trails, storm water improvements, plantings, and coordination of the design of playground equipment with a vendor. The first phase may include additional elements, depending on the available funding for the project. . Both projects will be constructed during summer to fall, 2006. We understand the City's need to begin work on these projects soon, in order to complete design and construction to use the funding available during 2006. · St. Paul, St. Cloud, Rochester, MN · Milwaukee, WI · Chicago, IL Affirmative Action/Equal Opportunity Employer and Employee Owned Name of client Name of project March 3, 2006' Page 2 . . Estimated Cost of BRAA Services We estimate that the cost for our services for these projects will fall within the ranges below, given our discussions with project staff. If authorized to provide these services, we will provide a detailed cost estimate when the scope of the projects and services is more clearly defined. Estimated cost for Boutwell Road: Wetland delineation, mitigation, and banking tasks: Stormwater modeling, design, plans and related tasks: $ 25,000-30,000 $ 32,000-45,000 $ 57,000-75,000 Estimated cost for first phase of Munklewicz property park implementation services: $ 23,000-29,000 Project Schedule We will begin work when authorized by the City to complete the Basic and Supplemental Services for the project. We will endeavor to complete the plans and specifications to allow project bidding and construction during summer and fall, 2006. Thank you for requesting our services for this project. It is a pleasure to work with you, your staff, and . the City to implement these projects and the concept plans that we have developed together. Please call me at (651) 604-4758, or Mark Hanson at (651) 604-4838, of you have questions regarding this proposal. Sincerely, Bonestroo Rosene Anderlik & Associates Sherri A. Buss, RLA Proj ect Manager Mark A Hanson, P.E. Vice President . · St. Paul, St. Cloud, Rochester, MN · Milwaukee, WI · Chicago, IL Affirmative Action/Equal Opportunity Employer and Employee Owned ,i" . . . . MEMORANDUM TO: Mayor and City Council Klayton Eckles, Director of Public Works ~ FROM: DATE: March 3, 2006 SUBJECT: Possible Purchase of Jan Spreeman's Property Bordering Brown's Creek DISCUSSION Attached is a letter from Jan Spreeman who lives at 13033 McKusick Road North at the southeast comer of McKusick Road and Neal Avenue. Mr. Spreeman is exploring the possibility of subdividing his property. A good portion of his property borders Brown's Creek near the railroad tracks. This area provides an excellent opportunity for the public to gain access to the area around the creek. City staff discussed the possibility of purchasing some of this property for open space with the DNR. Also discussions have taken place with the Brown's Creek Watershed District. These other public agencies have an interest in providing education and access opportunities to the natural resource. In order to consider the possibility of purchasing this land from Mr. Spreeman, the City would first need to get an appraisal of the property. If the City Council desires to further consider this possibility, Council should give staff direction to obtain an appraisal and continue discussions with public agencies to discuss funding options. RECOMMENDATION Staff recommends that Council consider the proposal and give direction on the City's interest. '" . February 27,2006 . To: The Stillwater City Council c/o Clayton Eckles Re: City's interest in the purchase of land bordering Brown's Creek Dear Council Members, I am a life long resident of Stillwater with a desire to maintain open spaces within the city of Stillwater. Because of this I have been in contact with a number of local and state agencies during the past year to determine their level of interest in purchasing that portion of property at 13033 McKusick Rd. which borders Brown's Creek and consists of2.5 acres. The Department of Natural resources, the local watershed commission, Steve Russell, city planner and Clayton Eckles, engineer, have all expressed a serious interest in entering into negotiations concerning all or part ofthe property. Briefly, the 2.5 acres has been divided into two sections consisting of 1.25 acres each. The lower section contains Browns Creek, the adjoining section is composed of wetlands and a treed hillside. Both sections provide an important aesthetic setting in an ever increasingly developed area. In addition, since the property is situated directly across from Brown's Creek Trail, it provides an opportunity for the afore mentioned agencies to possess a large piece of the creek and wetlands in order. to preserve and protect them for future generations to enjoy. During my conversations with Steve Russell and Brian Nerbonne ofthe DNR, both gentlemen expressed an interest in jointly purchasing the two sections. I would consider selling the two sections together or separately. This moves the process to the next step, namely bringing this matter to the attention of the City Council to determine its interest in buying the land and ask for further direction in pursuing the next step in the process. I sincerely hope that the council is receptive to this opportunity. I look forward to hearing from you and working with you. .~~ ~' Jan Spreem 13033 McK sick Rd. N. Stillwater, Mn 55082 . -- --- --- -- I I . N + 50 0 I . , 50 100 25 . I -=>- - - 548.66 - o L{') ~ 2003020320012 - 814.71 ~(, / L"'I..~~\~ ~"'9 oJ "1 / ~~ ~ e 0002 _---499 P ~~ ~O~O-~ _ ro;;. s;;:;:-S1 p>>Jl .. OCSC '" u QEIPS P< CJ) o - \~~~ER ESM' OOC 30i33~6 II '3,.78 I I 12 ... o 40Ei.40 ORP-\NP-GE p-NO \.lIlUn' EP-SEMEN' . ~~~21tter PROPOSED LOT SPLIT DR\JG NO, 1 THE IlIRTHnACE . F MINNESOTA L-___ ,. . . . . MEMORANDUM TO: Mayor and City Council FROM: i:t~ Klayton Eckles, Director of Public Works DATE: March 3, 2006 SUBJECT: Resolution of Storm Water Facility Maintenance Issue DISCUSSION Attached is copy of a draft Mutual Letter of Understanding with the BCWD concerning maintenance of storm water facilities. The attached letter describes the issue. RECOMMENDATION Staff recommends that Council approve subject to the review and approval by the City attorney and BCWD Board. '" . . February 28, 2006 Karen Kill Brown's Creek Watershed District 1380 W Frontage Rd, Hwy 36 Stillwater, MN 55082 Subject: Resolution of Storm Water Facility Maintenance Issue Dear Karen: Thank you for meeting with the City of Stillwater on Monday, February 20th, 2006, to attempt to resolve the impasse concerning the storm water facility maintenance agreement prepar~d by Smith Parker. As result of the our discussions it became apparent that the Watershed District and th~ City of Stillwater both want to reach a conclusion . concerning storm water facilities maintenance that is workable, reasonable and acceptable to both parties. The issue at hand is fairly simple, the City of Stillwater has a set of current practices that deal with stOI1l1 water facility maintenance. Our practices are designed to protect our resources, maint<;tin the City's infrastructure all within the scope of the City's existing budget. The facility maintenance agreement prepared by Smith Parker would put undue burdens on the City of Stillwater that we do not feel we can necessarily fulfill at this time. The urgency of this issue has increased significantly. It seems that the Settler's Glen Developer, US Homes, is required to dedicate outlots to the City of Stillwater for portions of the Settler's Glen Development. If the Developer fails to dedicate these outlots, the City will not release the final plat. Currently there are several potential new residents to Stillwater that are trying to purchase lots in these subdivisions but cannot b~cause of the final plat requirements. The Developer is willing to transfer these outlots to the City but the City will not accept the outlots with the stipulations that have been suggested by the Brown's Creek Watershed District attorney. There are several reasons the City of Stillwater cannot accept the proposed conditions. First and foremost, Stillwater cannot work with a system that could result in variable maintenance conditions for the multitude of treatment facilities within the community. Also, the City of Stillwater is currently in the process of preparing a Comprehensive Maintenance Plan as part of its Phase 2 MS4 permit that would provide a uniform level of treatment within the scope of the City's budget constraints and meet environmental . CITY HALL: 216 NORTH FOURTH STREET · STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 . WEBSITE: www.cLstillwater.mn.us . objectives. This permit is expected to be completed within the next 12 months. Agreeing to conditions at this time that may not be in line with the MS4 permit requirements would not be appropriate or practical. The City has concerns that the Brown's Creek Watershed District is requiring the installation of extensive infiltration facilities within the City of Stillwater in areas that are exempt from volume control requirements. The City of Stillwater has not had extensive review and approval on these infiltration facilities and it is not clear to the City of Stillwater that these facilities have been designed in such a way that they will have long term viability. Therefore, it is inappropriate for Stillwater to accept all the obligations and responsibilities of perpetual maintenance of these facilities. fucidentally the untenable maintenance requirements on some of these type of facilities is precisely why Stillwater found the Trout Stream Mitigation Project a more viable alternative for protecting Brown's Creek. Finally the proposed facility maintenance agreement fails to recognize many ofthe practical limitations and challenges associated with inspection, maintenance and rehabilitation of storm water facilities. As part of our discussions Monday, we came up with a range of possible solutions. Obviously one solution would be for the City of Stillwater to submit to the Storm Water Maintenance agreement prepared by Smith Parker as it was proposed. However as discussed above there are numerous reasons why this is not appropriate at this time. . Option 2 would be to modify the Smith Park agreement to make it acceptable. This is the alternative proposed by Chuck Holtman. The weakness of this alternative is that based on our conversation it may be difficult to develop an agreement that has the appearance of a permanent solution yet is only intended as an interim step to get us through the next 8 to 12 months. Chuck indicated that any agreement we make should have the appearance of being a permanent agreement in case we fail to come up with an alternative in the near future. Given that is not the intent of the City or Watershed District, this option seems destined to be difficult and contentious. Another alternative discussed at length was the possibility of developing an interim letter of understanding. This approach did not seem as satisfying to the attorney. However given that both parties want to work towards the same common goal and it is an interim step with the hope that it will result in a process that will yield real results in the future, this option could move us in the right direction. . The final option would be for the Watershed District to impose the requirements anyway without the City's cooperation. The Watershed certainly does have this option available. If such were the case we discussed how the City might react. The City could simply refuse to accept dedication of these outlots and require access and maintenance easements which would allow the City to perform its duties as it sees fit while the legal requirements of the Watershed District attorney could be imposed on the owner of the outlot. On the surface this would allow both parties to go about their business but it seems to lead down a path away from cooperative efforts. So it really only works on paper as the ultimate requirements would fall on homeowners association, which as a legal entity is extremely weak and when requirements are imposed on them they tend to dissolve leading to tax forfeiture of the properties. In such a case the properties would ultimately end up under the control of the City with the requirements imposed by the Watershed District erased through the tax forfeiture process. . Our discussions seem to show that both parties would like to move in a direction that protects the resource and allows both entities to achieve its goals in a cooperative manner. It seems that the 3rd option developing an interim letter of understanding, would work best for both parties. In terms of protecting the resource and accomplishing maintenance objectives, the City of Stillwater currently manages several dozen basins within the community and has a good track record. This process would continue while the City of Stillwater develops a more formalized inspection, maintenance and rehabilitation process as part of the MS4 Phase 2 permit undertaking. The City of Stillwater is required to have a permit approved by the Minnesota Pollution Control Agency in compliance with the EP A clean water Act by March of 2007. Also, in the interim 12 months, Stillwater will be in the process of completing a Comprehensive Storm Water Management plan. Such a plan would develop comprehensive strategies for managing storm water in the City of Stillwater. These strategies would be developed with heavy input from the water management organizations that overlap the City's jurisdiction. It became obvious through our discussions that attempting to impose a more explicit agreement would definitely result in additional legal expense and effort for both parties. In that we both seem want to move in the same direction such a result would be unfortunate. . Attached is a draft copy of a proposed letter of understanding. Such a letter would cover an interim 12 months which allow the City of Stillwater to complete its permitting and comprehensive studies. It would also allow both parties to further discuss overall objectives in the area of maintenance. Finally it would allow property owners such as US Home to obtain their final plats and complete transactions ultimately allowing people to build their homes and move into the City of Stillwater. Please review the attached proposed letter of understanding and perhaps both parties can expedite the completion of such a letter in a short time frame to assist in the filing ofthe US Homes Settler's Glen final plat. If you wish to discuss the issue any further please give me a call. Sincere y, Klayton Eckles Director of Public Works . . Mutual Letter of Understanding This document serves as a letter of mutual understanding between the City of Stillwater and Brown's Creek Watershed District on the issue of interim storm water treatment facility maintenance within the borders of the City of Stillwater. The City of Stillwater and Brown's Creek Watershed District both desire a plan that will address the continuous and ongoing maintenance of the storm water treatment facilities located within the City of Stillwater and in the Brown's Creek Watershed District. This letter of understanding will address Brown's Creek Watershed District concerns regardi he need for controls to insure ongoing maintenance. It will also address the City of ter concern that undo stipulations are not placed upon the City of Stillwater du; the time that Stillwater is in the process of preparing its MS4 (Municipal Separat~8to wer System) Phase 2 permit. ee uniform and ong and atment facilit h of Stillwate rrently in the City of Stillwater. . thin the scope of its storm The Brown's Creek Watershed District desires t maintenance, and rehabilitation of storm wat of Stillwater also desires to achieve these objecti performs these duties on all of the storm water facih The City of Stillwater performs its tenance activit! water maintenance budget which has imitations. ies agree to the following: . 1. Over the c permit tg operation (MS4 Permi s the Cl of Stillwater will complete a Act requirements concerning the water facility within the community 2. ill also complete a Comprehensive Storm Water 3.~h,~le Stillwater prepares its maintenance and operation plans, the City of sm ter will c.ontinue to maintain storm water facilities as it has in the S cifically the City of Stillwater will perform the following · Stillwater Engineering staff will inspect and oversee the construction and installation of all new storm water facilities. · All newly created storm water facilities will be surveyed to ensure they are built according to plan. . · New storm water treatment facilities will have a minimum one-year guarantee where the developer/contractor is required to maintain and guarantee that these facilities are viable. . The City of Stillwater will continue to inspect storm water treatment facilities according to current practices. Current City practices provide for inspection of storm water treatment facilities after major precipitation events. Also City staff provides close ongoing inspection of newly created facilities. Stillwater also responds to complaints or input from the general public or other government agencies. Stillwater has developed a "Hot Spot" protocol over the years, whereby we inspect some specific facilities on a much more frequent timeline; sometimes as frequently as monthly, or after ev rain event. . . The City of Stillwater will continue to provi maintenance to all existing and new storm water facilitie~/accor to its current maintenance schedules and practic . The Cit tillwater provides maintenance and rehabilitation b n inspecte lts. Also the City of Stillwater has normalaintenance schedule oblem areas or areas requiring high ma' ceo Th~se areas may . ed monthly and/or after large sto ts,./Stillwater mai ance practices include but are not limi moval of floating materials, clearing of plugge r blocked pipe ructures, raking of grates, twice annual swee streets to rern:ovedebris and leaflitter, cleaning of catch ba(;lfter large sto vents and in the fall during leaf cleanup, r f ground cover or installation of geofabrics where erosio nd dredging of pond areas that e ulated If sediment. . The above maintefla facilities within the City Sti facility that serv ultiple pa system. or all publicly maintained storm water ubI' maintained storm water facility is any of the Stillwater storm water management The Brown's Creek Watershed Dist t will acknowledge the efforts of Stillwater to maintain ancloperate these facilities. Through the duration of the Letter of Understanding, own's Creek Watershed District agrees to table the practice of requiring the re in of declarations and deed restrictions concerning storm water maintenance requi on parcels of property that will become part of the City of Stillwater public sto water management system. Brown's Creek Watershed District will continue to allow the City of Stillwater to manage its system as it currently does. Also Brown's Creek Watershed District will have the ability to perform maintenance on its own if and when it so chooses. It will coordinate such maintenance activities with the City of Stillwater. Brown's Creek Watershed District may also perform its own inspection activities in situations where Brown's Creek Watershed District finds operational problems with Stillwater storm water system, Brown's Creek Watershed District will communicate any problems with the City of Stillwater and the parties will mutually develop an appropriate response for the Stillwater Public Works Department and for the Brown's Creek Watershed District staff. . . This letter of understanding shall remain in effect until such time there is a completed MS4 permit and Comprehensive Storm Water Management Plan within the City of Stillwater that meets the objectives of the City of Stillwater and Brown's Creek Watershed District or until July 1, 2007 whichever comes first. By signing this proposed agreement, both parties agree together to achieve the storm water maintenance goals as stated in this letter. Brown's Creek Watershed District Representative City of Stillwater Mayor . . Date . , . . . MEMORANDUM TO: Mayor & Council FROM: City Administrator Hansen SUBJECT: Capital hnprovement Plan DATE: March 2,2006 Work has continued on the updating ofthe 5 year C.LP. to the point that we are almost finished with 2006-2010. Most equipment purchases and projects now have pictures and better explanations ofthe need, useful life, priority, etc. One of the things I am particularly concerned with is that the priorities have been established by me and the respective department heads and may not reflect your priorities. Although effort was made to match the council's established goals determined by the council retreats of2004 and 2005 this area still needs review. For example, the Fire Department lists a new facility as a number one priority for 2008. This is based upon the fire study completed in 2005. If this truly is a top priority for 2008 we should probably be looking for land now. If it is not a number one priority we need to make changes. Enclosed for your use are two reports, Projects by Year & Priority and Projects & Funding Sources by Department. Please review whatever report is most easy for you to work with and mark whatever priority or time periods you disagree with. Once we are in agreement with the priorities we will complete the C.LP and provide you with a tabbed 3- ring binder that contains all the detail and additional reports requested. Should you have any questions or concerns regarding the C.I.P. please contact me. PRIORITY DESCRIPTION . Prior 1 - Very Important A top community need or desire that should be acquired or implemented as soon as possible. Priority 2 - Important A strong community need or desire that should be acquired or implemented through planned funding. Priority 3 - Less Important A community need or desire that can be delayed without jeopardizing the community's welfare. . . Department City of Stillwater, Minnesota Capital Improvement Plan 2006 thru 2010 PROJECTS & FUNDING SOURCES BY DEPARTMENT Project# Priority 2006 2007 2008 2009 2010 Total Administration Web Link for Laser Fiche 06-4040-001 2 9,600 Computer Replacement 06-4040-002 2 1,800 3,800 5,400 Document Imaging System 07-4040-001 2 5,000 Laser Printer 07-4040-002 2 2,000 Copier 08-4040-001 2 25,000 Postage Machine 08-4040-002 2 6 000 Projector 09-4040-001 2 .Gb Del*Annuvl (Taz Swpp�irten'j Building Inspections Computer Replacement Wireless Network Building Permit Software (Springbrook) Laser Printer Arcview Software (Civil Defense Emergency Operations Center 2,000 9,600 3,600 14,600 5,000 2,000 25,000 6,000 2,000 Administration Total 11,400 10,800 36,400 2,000 3,600 64,200 ,4dmintstration ,Total 1 11,400 . 10,300 36,400 2,000 3,600 64.200 t1 400 10,000 36,400, 2,000 3,600 . 64,200 06-4080-002 2 1,800 06-4080-003 2 6,000 06-4080-005 1 13,500 07-4080-001 2 07-4080-002 2 Building Inspections Total Building Inspections Total GO Debt Annual (Prior Years) GO Debt -annual (Tax Supported) 1 3,600 2,500 3.000 1,800 7,200 6,000 13,500 2,500 3,000 21,300 5,500 3,600 1,800 32,200 07-4085-001 1 10,000 15,000 32,20a 25,000 Civil Defense Total 10,000 ' J r 15,000 25,000 10,000 15.000 15 City of Stillwater's Capital Improvement Program 1006-2010 Department Project# Priority 2006 2007 2008 2009 2010 Total Community Development Computer Replacement Arts and Cultural Center Trail Connection Pedestrian Plaza Recreation/Training Center Terra Terminal Park Improvement Civil Defense Total 10,000 15,000 25,000 06-4055-001 2 1,800 1,800 1,800 1,800 7,200 07-4055-001 3 4,000,000 4,000,000 07-4055-002 1 500,000 500,000 07-4055-003 1 375,000 375,000 07-4055-004 3 4,000,000 6,000,000 10,000,000 08-4055-001 3 4,000,000 4,000,000 Community Development Total Capital Reserves Contribution/Other Federal Assistance G0.Debt-Annual (Prior Yeas) GO Debt -Annual (Tur Supported) Grants - State Unfunded Community Development Total 1,800 4,876,800 6,001,800 4,000,000 4,001,800 18,882,200 1,800 375000 ` F `1,1 1375A00 375,000 t "'375J00` 1.804) 8CC, 1,800 ' 200 62,500 62,500 4,000.0o0 6,000,00E 3,000.000 4 0, 0.J00 1.',000.000 1,800 4,876,800 6,001.800 4,000,000 4.001,800 18,882200 ;Elections I Voting Booths 06-4010-002 1 6,000 3,000 9,000 Voting Equipment 07-4010-001 1 40,000 40,000 Elections Total 6,000 40,000 3,000 49,000 Federal Assistance 40.000 ' 40 ,04 GO Debt Annual (Prior Years) 3.000 3,000 GO Debt Annual (Tax Supported) 3000 3,000 6,631 Elections '1'otrzl. 6.000 40.000 , 3,000 49,000 (Engineering Street Improvement Project 06-4090-001 1 1,210,000 1,331,000 1,464,100 1,610,510 1,771,560 7,387,170 Sidewalk Rehabilitation Project 06-4090-002 2 100,000 50,000 150,000 Trail Improvement Project 06-4090-003 3 50,000 100,000 300,000 450,000 Boutwell Road Upgrade 06-4090-004 3 2,000,000 2,000,000 Computer Replacement 06-4090-005 2 1,800 1,800 3,600 7,400 1,800 16,400 Washington Avenue Pond 06-4090-006 1 175,000 175,000 Palmer Property Watermain 06-4090-007 1 1,000,000 1,000,000 Palmer Property Sanitary Sewer 06-4090-008 500,000 500,0C Clinic Storm Sewer 06-4090-009 150,000 150,000 City ofStillwater's Capital Improvement Program 2006-2010 Department Project# Priority 2006 2007 2008 2009 2010 Total 2nd and Nelson Storm Sewer Retrofit 06-4090-010 1 90,000 90,000 Color Laserjet Printer/Copier 07-4090-001 2 11,000 11,000 AutoCAD 07-4090-002 2 10,000 10,000 20,000 GIS Software 07-4090-003 2 2,000 2,000 2,000 2,000 8,000 GPS Remote Sensing 07-4090-004 2 10,000 10,000 20,000 County Road Improvements and Signals 07-4090-005 2 150,000 50,000 200,000 Stage 3-Flood Control Project 07-4090-006 1 3,000,000 4,000,000 7,000,000 4 X 4 Vehicle 07-4090-007 0 25,000 25,000 Driving Park Ravine 07-4090-008 1 150,000 150,000 Designjet 08-4090-001 1 3,000 3,000 Curve Crest Boulevard Connection 08-4090-004 2 1,500,000 1,500,000 T.H. 36 Improvements 08-4090-006 2 300,000 300,000 Printer -Large Format 09-4090-001 2 4,000 4,000 Wildwood Pond Upgrades 09-4090-003 1 100,000 100,000 Modular Fumiture Renovation 10-4090-001 2 15,000 15,000 Neal Avenue Street Improvement 10-4090-002 1 1,000,000 1,000,000 Greely Storm Sewer (Lily Lake Phase) 10-4090-003 1 200,000 200,000 Greeley Street Rehab 10-4090-004 1 500,000 500,000 Engineering Total Board of Water Commissioners Browns Creek Watershed District Capital Reserves Developer Fees Developer Impact Fund Federal Assistance GO Debt -Annual (Tax Supported) Grants - State Municipal State Aid Funds Sanitary Sewer Fund Signs and Lighting Fund Special Assessments Storm Sewer Fund Storm Water Utility (Perm !mp fend) Unfunded • Engineering Total 8,276,800 5,790,800 3,772,700 1,623,910 3,510,360 22,974,570 1. 0.000. 100,000 #0,000 7 %000 2,500,f)(0;250.000 75t7.a o 650,09 ,;50,000. `. 6'65;500, • 60,000 60,000 80,000' 60,000' 300,000, 100.00, iD0,500.; 742,050 490,510 570,780 3.143,840 1,000,000 2,750 000 400,000 400,090 5,150,000 13, 00 36;80l • 122.400 750,000 1 i r .000 765,000 3,360,000 40,000 ' . 40,000 ' 200,000 50.000 7'57.050 805,000 1,435,780 4,568330 • 115.000 100,000 100,000 ioo,COf1 100000 300,000 515,000 515.000 . 450,000 8,276,800 5,190.800 3.772,700 1,623,910 3,510,360 22,974,570 Finance I Springbrook Software Upgrades 06-4030-001 2 10,000 Project Management 06-4030-002 2 10,000 ) Laserfiche Connection to Springbrook 07-4030-001 2 Server for Springbrook 07-4030-002 1 6,000 9,000 12,000 22,000 10,000 6,000 9,000 City ofStillwater's Capitallmprovement Program 2006-2010 Department Project# Priority 2006 2007 2008 2009 2010 Total Printer Replacement 08-4030-001 2 4,000 4,000 Computer Replacement 08-4030-002 2 5,400 3,600 9,000 Departmental Services 08-4030-003 2 10,000 10,000 Laser Printer -Color 10-4030-001 2 2,500 2,500 Finance Total 20,000 15,000 19,400 15,600 2,500 72,500 GO Debt -Annual (Prior Years) GO Debt -Annual (Tax S aF ported) sie fi Finance Total '10,000. 2',-; 000 • 15,000 9 400 .5 600 2.500 62,501: 20,000 15,000 19.400 15,600 2,500 .72,500:. 'Fire SCBA/SCUBA Fill Station 06-4070-001 1 6,500 6,500 Digital Video Camera 06-0070-002 2 1,000 1,000 Minitof IV Pagers - - 06-4070-003- 3,700 3,700 3,700 - - 11,100 Grass/Wild Land Firefighting Vehicle 06-4070-004 1 80,000 80,000 Printer Replacement 06-4070-005 2 1,200 1,200 Tum Out Gear 06-0070-006 1 10,000 8,000 8,000 8,500 8,500 43,000 Computer Replacement 06-4070-007 2 1,800 3,600 5,400 1,800 1,800 14,400 Epoxy Floor Covering -Apparatus Bay 07-4070-001 3 24,500 24,500 Washing Machine/Extractor 07-4070-002 1 8,000 8,00 800 MHz Radio Station 07-4070-003 1 100,000 100,000 Grass/Wild land Firefighting Vehicle 07-4070-004 1 80,000 80,000 Paint Apparatus Bay Area 07-4070-005 2 10,500 10,500 Wireless Network 07-4070-006 2 5,500 12,000 6,000 6,000 6,000 35,500 High Pressure Air Compressor 07-4070-007 1 25,000 25,000 Fire Engine 08-4070-001 1 100,000 100,000 100,000 300,000 Fire Hose Dryer 08-4070-002 3 10,000 10,000 Gear Lockers 08-4070-003 2 20,000 20,000 Station Fumiture 08-4070-004 2 3,250 5,000 8,250 Fire Station/Public Safety Facility 08-4070-009 1 3,500,000 3,500,000 Respirator Fit Testing Equipment 09-4070-001 2 12,000 12,000 Station Carpet Replacement 10-4070-001 2 15,000 15,000 GO Debt Annual (Pier to ) GO Debt -Annual (Tax Supported) GO Debt -Capital .Prof (Tax Supported) 'Library 1 Fire Total 112,950 260,300 3,658,100 138,800 135,800 4,305,950 •I: fi1�750',( 10i.200 )i> .3Cll "I58.1ii0 138,800 1.35,80.7, 7E14.2001 7;00,01.10 3,y00.0i 0'; Fire Total 112,950 260,3003,658.100 138,800 135,800 4,305,950,' City of Stillwater's Capital Improvement Program 2006-2010 Department Project# Priority 2006 2007 2008 2009 2010 Total Computer Cabling SelfCheck Equipment Public Computer Stations Computer Replacement Program Printer Replacement Copiers Radio Frequency Identification Conversion SmartCheck Equipment Telephone System AV Equipment Kitchen Equipment Listening Equipment Computer Access/Print Management System Wireless Technology Programming Equipment Laptop Computers Children's CD ROM Computers RFID Staff Conversion Station Homework Center Equipment RFID Security Gates System Software Digital Library Assistant Children's Easy Bins 31K Foundation Doxotio GO Debt 4unuol Go Debt-4 IMIS Secure Wireless Network Gigabit Uplinks for Switches Server Purchase/Software Upgrades Computer Replacement Software License -Microsoft Antivirus Software Licensing Surf Control Licensing Website Upgrades Switches Telephone System 06-4230-001 06-4230-002 06-4230-003 06-4230-004 06-4230-005 06-4230-006 06-4230-007 06-4230-008 06-4231-001 06-4231-002 06-4231-003 07-4230-001 07-4230-002 07-4230-003 07-4230-004 07-4230-005 07-4230-006 07-4230-007 07-4230-009 07-4230-010 07-4230-011 10-4230-001 10-4230-002 Library Total 0-4020-007 06-4020-001 06-4020-002 06-4020-003 06-4020-004 06-4020-005 06-4020-006 06-4020-007 07-4020-001 07-4020-004 10,000 8,600 5,000 5,000 11,000 15,000 3,000 4,200 2,400 50,000 230,000 22,250 1,000 6,000 4 000 10,000 6,000 2,000 4,000 3,500 1,000 15,000 7,000 2,000 2,000 2,000 16,000 25,000 33,600 5,000 15,000 19,000 23,000 24,000 92,000 3,000 3,000 9,000 6,600 50,000 230,000 5,000 27,250 5,000 5,000 11,000 4,000 10,000 4,000 5,000 5,000 10,000 6,000 2,000 2,000 6,000 2,000 6,000 3,500 7,000 1,000 15,000 7,000 14,000 10,000 10,000 3,000 3,000 351,050 74,900 66,500 29,000 66,000 587,450 1 20,000 2 1,600 1 16,000 8,000 2 1,800 1,800 1 12,200 12,200 12,200 1 2,700 2,700 2,700 1 1,500 2,000 2,200 1 3,500 2 7,500 2 6,000 15,000 8,000 16,000 1,800 1,800 12,200 12,200 2,700 2,700 2,400 2,600 20,000 1,600 48,000 7,200 61,000 13,500 10,700 3,500 7,500 21,000 City of Stillwater's Capital Improvement Program 2006-2010 Department Project# Priority 2006 2007 2008 2009 2010 Total MIS Total 59,300 40,200 32,100 27,100 35,300 194,00V GO Debt -Annual (Prior Years) 23.500 23,500 35.800 40.200 :32.100 27 100 35.300 170,500 GO Debt -Annual (74 Supported). ,Parking MIS Total 59,300 40,200 32 100 27,100 35,300 194.000 Computer 04-4720-001 1 3,500 Parking Structure-2nd & Mulberry/Commercial 06-4720-001 1 4,000,000 Downtown Parking Ramp-2nd & Olive 08-4720-001 3 Parking Fund Tax Increment Financing Unfunded 5,000,000 3,500 4,000,000 5,000,000 Parking Total 3,500 4,000,000 5,000,000 9,003,500 Parking Total 2,000,000 2,ri00,000 5,0(10,000 2.003,500 ;, 2,000,000'i 5,000,000' 3,500 4,000,000 5,000,000 - 9,003,500 !Parks ' 1 Ton Truck with Plow & Sander 06-4240-002 1 50,000 50,00 Hard Court Rehabilitation 06-4240-003 1 36,000 36,000 Munkelwitz Park 06-4240-004 2 200,000 100,000 100,000 100,000 500,000 Computer Replacement 06-4240-005 2 1,800 1,800 1,800 5,400 Lowell Park Bathrooms -Ventilation 06-4240-006 2 20,000 20,000 Trail Maintenance 06-4240-007 2 50,000 50,000 Park Improvements-Schulenberg Park 06-0240-008 1 30,000 30,000 Park Equipment 06-4240-009 1 25,000 25,000 Nature Preserve Trail System 06-4240-010 1 105,074 105,074 1/2 Ton Pickup Truck 07-4240-001 1 20,000 20,000 Park Improvements 07-4240-003 3 75,000 75,000 75,000 75,000 300,000 Lawn Tractor 07-4240-004 1 25,000 25,000 Lowell Park Improvements 07-4240-005 1 1,000,000 1,000,000 Utility Vehicle 08-4240-001 i 25,000 25,000 Skid Loader 08-4240-002 1 25,000 25,000 GO Debt -Annual (Prior Years) GO Debt -Annual (Tax Supported) Lowell Park Reserves Park Reserves Unfunded Parks Total 517,874 1,220,000 225,000 176,800 76,800 2,216,474 25,U00 387,800 520,000 105,074 25,000 2.20.00G 225,000 176,800 76,800 1,086,400 520,000 105,014 480.000 - 480.000 City of Stillwater's Capital Improvement Program 2006-2010 Department Project# Priority 2006 2007 2008 2009 2010 Total 1Plant/City Hall Upgrade 2nd Floor Back Door Boiler Replace Ballasts -City Hall City Hall Flooring Replacement Floor Buffer Outside Temperature Sensor Building Security Upgrade HVAC Control System Debt 4p nual (Talc S ll'11 PtanUCity Hall Total Parks Total 1,037,874. 1 1 700,000 225,000 176,800 76,800 2.216,474. 06-4050-001 1 5,000 06-4050-002 1 40,000 40,000 06-4050-003 1 5,000 06-4050-004 2 17,000 17,000 5,000 07-4050-001 4 07-4050-002 1 5,000 07-4050-003 3 09-4050-001 1 Plant/City Hall Total (Police Fleet Management Software Administrative Vehicle -Police Marked Squad Cars Radar Units Ruggedized Laptops Computer Replacement 800 MHz Radio Station Copier -Police Department Laptop Computer Replacement Projector Replacement Laserjet Printer Dictation Equipment Squad Video System Shotguns Handgun Replacement Taser Replacement Video Storage System Cameras Speed Wagon GO DebtAnnual (P Ior Years) GO Debt Annual (T.zr Sr�ir rted) 3,000 30,000 5,000 80,000 5,000 39,000 3,000 5,000 60,000 60,000 30,000 67,000 62,000 5,000 33,000 60,000 227,000 c�jx�fi7 67,000 62,000 5.000 10s „�a of ,�;� r •y 4. f£ 33,000 60,000 227,000 06-4060-001 2 2,000 2,000 06-4060-002 1 25,000 26,000 27,000 28,000 29,000 135,000 06-4060-003 1 96,000 129,000 131,000 132,000 133,000 621,000 06-4060-004 1 12,000 12,000 06-4060-007 1 40,000 20,000 20,000 20,000 30,000 130,000 06-4060-008 2 9,000 9,000 1,800 3,600 9,000 32,400 07-4060-005 1 125,000 125,000 07-4060-006 2 15,000 15,000 07-4060-009 2 2,500 2,500 07-4060-010 2 1,800 1,800 07-4060-011 2 2,500 2,500 07-4060-012 2 18,000 18,000 07-4060-013 1 45,000 45,000 07-4060-014 1 2,000 2,000 08-4060-004 1 15,000 15,000 08-4060-005 1 10,000 10,000 08-4060-008 3 18,000 18,000 09-4060-001 1 10,000 10,000 10-4060-001 3 19,000 19,000 Police Total 184,000 344,000 267,800 200,400 220,000 1,216,200 City of Stillwater's Capital Improvement Program 2006-2010 Department Project# Priority 2006 2007 2008 2009 2010 Total 1 3 tr! zr. 11r Police Total 184,000 344,000 267,800 200,400 220,000 t,1,Z16,200 Sanitary Sewer Telemetry Workstation Upgrades 06-4700-001 2 6,000 2,000 5,000 13,000 Maintenance Software -Lift Station Equipment 06-4700-002 2 11,000 11,000 Camera Track Transporter 06-4700-003 2 13,500 13,500 Lift Station Upgrades 07-4700-001 2 234,000 60,000 60,000 60,000 60,000 474,000 Sewage Rehabilitation Project 07-0700-002 3 200,000 200,000 400,000 Vehicle Replacement -Van (Sewer Cam) 07-4700-003 1 90,000 90,000 Computer Replacement 08-4700-002 2 3,800 3,800 anitary Sewer Fund Signs & Lighting Sanitary Sewer Total 264,500 352,000 263,800 65,000 60,000 1,005,300 264,500 'i' 352,000i'' 263,8,00 65,000 60.000 1.005.300 Sanitary Sewer Total • 264,500 352,000 263,800 Computer Replacement Signs and Lighting Fund )fl �)I 1 09-4710-001 2 Signs & Lighting Total ,Signs & Lighting 1 otal )i, t,.3t;...:.,;a� :.: , _... ,.._. 65,000 60,000 1,005,300' 1,800 1,800 1,800 1,800 1,800 ;y , 1,800 1,800 , 1.800 'St Croix Vail y Rec Center Server Purchase/Software Upgrade 06-4202-001 2 5,000 1,500 5,000 11,500 Point of Sale System 06-4202-002 2 2,500 2,500 2,500 2,500 2,500 12,500 POS System Upgrade 06-4202-003 2 3,000 3,000 Storage Cabinets-Zambonie Room 06-4202-004 1 2,500 2,500 Computer Replacement 06-4202-005 2 1,800 1,800 1,800 1,800 7,200 Turf Replacement -Field House 06-4203-001 2 60,000 60,000 60,000 60,000 60,000 300,000 Parking Lot Overlay -Lily Lake 06-4204-002 2 140,000 140,000 Auto Scrubber 07-4202-001 3 8,000 8,000 Spray Cart 07-4202-002 2 6.500 6,500 Locker Room Clocks 07-4202-003 3 13,200 13,200 Monitors -Locker Rooms 07-4202-005 2 7,800 7,800 Replace Restroom Partitions 08-4202-001 3 10,000 10,000 Ice Resurfacing Machine 08-4202-002 2 80,000 80,000 Seal Coat & Restripe 08-4202-003 3 28,000 28,000 St Croix Vally Rec Center Total 214,800 88,100 182,300 77,500 67,500 630,200 GO Debt Annual (Pror Years) City of Stillwater's Capital Improvement Program 2006-2010 Department Project# Priority 2006 2007 2008 2009 2010 Total GO Debt -Annual (Tax Supported) .,Storm Sewer Fund Streets 178,000 88,100 182,300 • 77,500 67,500 593,400 35.000 35,000 St Croix Vally Rec Center Total 214,8.00 88,100 182.300 77,500 67.500 6'30.200 Dump Truck Laptop Fleet Management Software 3/4 Ton Truck with Snow Plow Building/Shop Improvements Sign Truck 1 Ton Truck Dump Truck Public Works Improvements Dump Truck Skid Loader Outside Storage Shelter Top Skid Steer Trailer Dump Truck Loader Snowblower Computer Replacement Loader Grader Street Sweeper Grader Wood Chipper Copier GO Debt -Annual (Prior Years) GO Debt -annual (Tax Supported) 06-4100-001 1 140,000 140,000 06-4100-002 2 2,000 1,800 1,800 5,600 06-4100-003 1 2,500 2,500 06-4100-004 1 30,000 30,000 06-4100-005 1 10,000 10,000 06-4100-006 1 47,000 47,000 07-4100-001 1 30,000 30,000 07-4100-002 1 160,000 160,000 07-4100-003 2 15,000 15,000 30,000 07-4100-004 1 50,000 50,000 07-4100-005 1 25,000 25,000 07-4100-006 3 60,000 60,000 07-4100-008 1 3,000 3,000 08-4100-001 1 50,000 50,000 08-4100-002 1 170,000 170,000 08-4100-003 1 100,000 100,000 08-4100-007 2 1,800 1,800 3,600 09-4100-001 1 100,000 100,000 09-4100-002 1 140,000 140,000 09-4100-003 1 150,000 150,000 10-4100-001 1 140,000 140,000 10-4100-002 1 26,000 26,000 10-4100-003 2 15,000 15,000 Streets Total 231,500 284,800 336,800 393,600 241,000 1,487,700 57 500 174 5.:;i1 28 :,000 8r10 39') 6i 0 241 C00 157,000 1.13c, 7`,'J Sire c.'zS Total 231,500 284.8800 336,800 393,600 241,009 1,487,7(10 City of Stillwater's Capital Improvement Program 2006-2010 . City of Stillwater, Minnesota Capital Improvement Plan 2006 thru 2010 PROJECTS BY YEAR & PRIORITY Project Name Department Project # Priority Project Cost 2006 I Priority 1 Very Important Building Permit Software (Spring brook) Emergency Operations Center Voting Booths Street Improvement Project Washington Avenue Pond Palmer Property Watermain Palmer Property Sanitary Sewer Clinic Storm Sewer 2nd and Nelson Storm Sewer Retrofit Stage 3-Flood Control Project SCBAlSCUBA Fill Station Minitor IV Pagers Grass/Wild Land FireflQhting Vehicle Tum Out Gear . Computer Cabling SelfCheck Equipment Public Computer Stations Computer Replacement Program Printer Replacement Copiers Radio Frequency Identification Conversion SmartCheck Equipment Telephone System A V Equipment Secure Wireless Network Server Purchase/Software Upgrades Software License-Microsoft Antivirus Software Licensing Surf Control Licensing Website Upgrades Computer 1 Ton Truck with Plow & Sander Hard Court Rehabilitation Park Improvements-Schulenberg Park Park Equipment Nature Preserve Trail System Upgrade 2nd Floor Back Door Boiler Replace Ballasts-City Hall . Administrative Vehicle-Police Marked Squad Cars Radar Units Ruggedized Laptops Building Inspections 06-4080-005 1 13,500 Civil Defense 07-4085-001 1 10,000 Elections 06-4010-002 1 6,000 Engineering 06-4090-001 1 1,210,000 Engineering 06-4090-006 1 175,000 Engineering 06-4090-007 1 1,000,000 Engineering 06-4090-008 1 500,000 Engineering 06-4090-009 1 150,000 Engineering 06-4090-010 1 90,000 Engineering 07-4090-006 1 3,000,000 Fire 06-4070-001 1 6,500 Fire 06-4070-003 1 3,700 Fire 06-4070-004 1 80,000 Fire 06-4070-006 1 10,000 Library 06-4230-001 1 10,000 Library 06-4230-002 1 8,600 Library 06-4230-003 1 5,000 Library 06-4230-004 1 11,000 Library 06-4230-005 1 3,000 Library 06-4230-006 1 4,200 Library 06-4230-007 1 50,000 Library 06-4230-008 1 230,000 Library 06-4231-001 1 22,250 Library 06-4231-002 1 1,000 MIS 0-4020-007 1 20,000 MIS 06-4020-002 1 16,000 MIS 06-4020-004 1 12,200 MIS 06-4020-005 1 2,700 MIS 06-4020-006 1 1,500 MIS 06-4020-007 1 3,500 Parking 04-4720-001 1 3,500 Parks 06-4240-002 1 50,000 Parks 06-4240-003 1 36,000 Parks 06-4240-008 1 30,000 Parks 06-4240-009 1 25,000 Parks 06-4240-010 1 105,074 Plant/City Hall 06-4050-001 1 5,000 Plant/City Hall 06-4050-002 1 40,000 Plant/City Hall 06-4050-003 1 5,000 Police 06-4060-002 1 25,000 Police 06-4060-003 1 96,000 Police 06-4060-004 1 12,000 Police 06-4060-007 1 40,000 City ofStillwater's Capital Improvement Program 2006-2010 Project Name Department Project # Priority Project Cost Storage Cabinets-Zambonie Room St Croix Vally Rec Center 06-4202-004 2,500 . Dump Truck Streets 06-4100-001 140,000 Fleet Management Software Streets 06-4100-003 2,500 3/4 Ton Truck with Snow Plow Streets 06-4100-004 30,000 Building/Shop Improvements Streets 06-4100-005 10,000 Sign Truck Streets 06-4100-006 47,000 Total for: Priority 1 7,360,224 Priority 2 Important Web Link for Laser Fiche Administration 06-4040-001 2 9,600 Computer Replacement Administration 06-4040-002 2 1,800 Computer Replacement Building Inspections 06-4080-002 2 1,800 Wireless Network Building Inspections 06-4080-003 2 6,000 Computer Replacement Community Development 06-4055-001 2 1,800 Sidewalk Rehabilitation Project Engineering 06-4090-002 2 100,000 Computer Replacement Engineering 06-4090-005 2 1,800 Spring brook Software Upgrades Finance 06-4030-001 2 10,000 Project Management Finance 06-4030-002 2 10,000 Digital Video Camera Fire 06-4070-002 2 1,000 Printer Replacement Fire 06-4070-005 2 1,200 Computer Replacement Fire 06-4070-007 2 1,800 Wireless Network Fire 07-4070-006 2 5,500 Station Fumiture Fire 08-4070-004 2 3,250 Kitchen Equipment Library 06-4231-003 2 6,000 Gigabit Uplinks for Switches MIS 06-4020-001 2 1,600 Computer Replacement MIS 06-4020-003 2 1,800 Munkelwitz Park Parks 06-4240-004 2 200,000. Computer Replacement Parks 06-4240-005 2 1,800 Lowell Park Bathrooms-Ventilation Parks 06-4240-006 2 20,000 Trail Maintenance Parks 06-4240-007 2 50,000 City Hall Flooring Replacement Plant/City Hall 06-4050-004 2 17,000 Fleet Management Software Police 06-4060-001 2 2,000 Computer Replacement Police 06-4060-008 2 9,000 Telemetry Workstation Upgrades Sanitary Sewer 06-4700-001 2 6,000 Maintenance Software-Lift Station Equipment Sanitary Sewer 06-4700-002 2 11,000 Camera Track Transporter Sanitary Sewer 06-4700-003 2 13,500 Lift Station Upgrades Sanitary Sewer 07-4700-001 2 234,000 Server Purchase/Software Upgrade St Croix Vally Rec Center 06-4202-001 2 5,000 Point of Sale System St Croix Vally Rec Center 06-4202-002 2 2,500 POS System Upgrade St Croix Vally Rec Center 06-4202-003 2 3,000 Computer Replacement St Croix Vally Rec Center 06-4202-005 2 1,800 Turf Replacement-Field House St Croix Vally Rec Center 06-4203-001 2 60,000 Parking Lot Overlay-Lily Lake St Croix Vally Rec Center 06-4204-002 2 140,000 Laptop Streets 06-4100-002 2 2,000 Total for: Priority 2 943,550 Priority 3 Less Important Trail Improvement Project Engineering 06-4090-003 3 50,000 Boutwell Road Upgrade Engineering 06-4090-004 3 2,000,000 Total for: Priority 3 2,050,000 Total for 2006 10,353,774. City of Stillwater's Capital Improvement Program 2006-2010 Project Name Department Project # Priority Project Cost .1 2007 ~ Priority nla 4 X 4 Vehicle Engineering 07-4090-007 0 25,000 Total for: Priority 0 25,000 Priority 1 Very Important Trail Connection Community Development 07-4055-002 1 500,000 Pedestrian Plaza Community Development 07-4055-003 1 375,000 Voting Equipment Elections 07-4010-001 1 40,000 Street Improvement Project Engineering 06-4090-001 1 1,331,000 Stage 3-Flood Control Project Engineering 07-4090-006 1 4,000,000 Driving Park Ravine Engineering 07-4090-008 1 150,000 Server for Spring brook Finance 07-4030-002 1 9,000 Minitor IV Pagers Fire 06-4070-003 1 3,700 Turn Out Gear Fire 06-4070-006 1 8,000 Washing MachinelExtractor Fire 07-4070-002 1 8,000 800 MHz Radio Station Fire 07-4070-003 1 100,000 High Pressure Air Compressor Fire 07-4070-007 1 25,000 Fire Engine Fire 08-4070-001 1 100,000 Public Computer Stations Library 06-4230-003 1 5,000 Computer Replacement Program Library 06-4230-004 1 15,000 Copiers Library 06-4230-006 1 2,400 RFID Staff Conversion Station Library 07-4230-007 1 3,500 RFID Security Gates Library 07-4230-010 1 15,000 Server Purchase/Software Upgrades MIS 06-4020-002 1 8,000 . Software License-Microsoft MIS 06-4020-004 1 12,200 Antivirus Software Licensing MIS 06-4020-005 1 2,700 Surf Control Licensing MIS 06-4020-006 1 2,000 Parking Structure-2nd & Mulberry/Commercial Parking 06-4720-001 1 4,000,000 1/2 Ton Pickup Truck Parks 07-4240-001 1 20,000 Lawn Tractor Parks 07-4240-004 1 25,000 Lowell Park Improvements Parks 07-4240-005 1 1,000,000 Boiler Plant/City Hall 06-4050-002 1 40,000 Outside Temperature Sensor Plant/City Hall 07-4050-002 1 5,000 Administrative Vehicle-Police Police 06-4060-002 1 26,000 Marked Squad Cars Police 06-4060-003 1 129,000 Ruggedized Laptops Police 06-4060-007 1 20,000 800 MHz Radio Station Police 07-4060-005 1 125,000 Shotguns Police 07-4060-014 1 2,000 Cameras Police 09-4060-001 1 10,000 Vehicle Replacement-Van (Sewer Cam) Sanitary Sewer 07-4700-003 1 90,000 1 Ton Truck Streets 07-4100-001 1 30,000 Dump Truck Streets 07-4100-002 1 160,000 Dump Truck Streets 07-4100-004 1 50,000 Skid Loader Streets 07-4100-005 1 25,000 Top Skid Steer Trailer Streets 07-4100-008 1 3,000 Total for: Priority 1 12,475,500 Priority 2 Important Computer Replacement Administration 06-4040-002 2 3,800 . Document Imaging System Administration 07-4040-001 2 5,000 Laser Printer Administration 07-4040-002 2 2,000 Laser Printer Building Inspections 07-4080-001 2 2,500 Arcview Software Building Inspections 07-4080-002 2 3,000 City of Stillwater's Capital Improvement Program 2006-20/0 Project Name Department Project # Priority Project Cost Computer Replacement Community Development 06-4055-001 2 1,800. Computer Replacement Engineering 06-4090-005 2 1,800 Color Lase~et Printer/Copier Engineering 07-4090-001 2 11,000 AutoCAD Engineering 07-4090-002 2 10,000 GIS Software Engineering 07-4090-003 2 2,000 GPS Remote Sensing Engineering 07-4090-004 2 10,000 County Road Improvements and Signals Engineering 07-4090-005 2 150,000 Laserfiche Connection to Spring brook Finance 07-4030-001 2 6,000 Computer Replacement Fire 06-4070-007 2 3,600 Wireless Network Fire 07-4070-006 2 12,000 Listening Equipment Library 07-4230-001 2 4,000 Programming Equipment Library 07-4230-004 2 6,000 Laptop Computers Library 07-4230-005 2 2,000 Children's CD ROM Computers Library 07-4230-006 2 4,000 System Software Library 07-4230-011 2 7,000 Computer Replacement MIS 06-4020-003 2 1,800 Switches MIS 07-4020-001 2 7,500 Telephone System MIS 07-4020-004 2 6,000 Munkelwitz Park Parks 06-4240-004 2 100,000 City Hall Flooring Replacement Plant/City Hall 06-4050-004 2 17,000 Computer Replacement Police 06-4060-008 2 9,000 Laptop Computer Replacement Police 07-4060-009 2 2,500 Lase~et Printer Police 07-4060-011 2 2,500 Dictation Equipment Police 07-4060-012 2 18,000 Telemetry Workstation Upgrades Sanitary Sewer 06-4700-001 2 2,000 Lift Station Upgrades Sanitary Sewer 07-4700-001 2 60,000 Server Purchase/Software Upgrade St Croix Vally Rec Center 06-4202-001 2 1,500. Point of Sale System St Croix Vally Rec Center 06-4202-002 2 2,500 Computer Replacement St Croix Vally Rec Center 06-4202-005 2 1,800 Turf Replacement-Field House St Croix Vally Rec Center 06-4203-001 2 60,000 Spray Cart St Croix Vally Rec Center 07-4202-002 2 6,500 Monitors-Locker Rooms St Croix Vally Rec Center 07-4202-005 2 7,800 Laptop Streets 06-4100-002 2 1,800 Public Works Improvements Streets 07-4100-003 2 15,000 Total for: Priority 2 570,700 Priority 3 Less Important RecreationfTraining Center Community Development 07-4055-004 3 4,000,000 Trail Improvement Project Engineering 06-4090-003 3 100,000 Wireless Technology Library 07-4230-003 3 10,000 Homework Center Equipment Library 07-4230-009 3 1,000 Park Improvements Parks 07-4240-003 3 75,000 Sewage Rehabilitation Project Sanitary Sewer 07-4700-002 3 200,000 Auto Scrubber St Croix Vally Rec Center 07-4202-001 3 8,000 Total for: Priority 3 4,394,000 Total for 2007 17,465,200 2008 ~ Priority 1 Very Important Emergency Operations Center Civil Defense 07-4085-001 15,000. Voting Booths Elections 06-4010-002 3,000 Street Improvement Project Engineering 06-4090-001 1,464,100 Designjet Engineering 08-4090-001 3,000 Wildwood Pond Upgrades Engineering 09-4090-003 100,000 City of Stillwater's Capital Improvement Program 2006-2010 " , Project Name Department Project # Priority Project Cost . Minitor IV Pagers Fire 06-4070-003 3,700 Turn Out Gear Fire 06-4070-006 8,000 Fire Engine Fire 08-4070-001 100,000 Fire Station/Public Safety Facility Fire 08-4070-009 3,500,000 Computer Cabling Library 06-4230-001 2,000 Self Check Equipment Library 06-4230-002 25,000 Computer Replacement Program Library 06-4230-004 19,000 Printer Replacement Library 06-4230-005 3,000 A V Equipment Library 06-4231-002 5,000 RFID Staff Conversion Station Library 07-4230-007 3,500 Software License-Microsoft MIS 06-4020-004 12,200 Antivirus Software Licensing MIS 06-4020-005 2,700 Surf Control Licensing MIS 06-4020-006 2,200 Utility Vehicle Parks 08-4240-001 25,000 Skid Loader Parks 08-4240-002 25,000 Administrative Vehicle-Police Police 06-4060-002 27,000 Marked Squad Cars Police 06-4060-003 131,000 Ruggedized Laptops Police 06-4060-007 20,000 Squad Video System Police 07-4060-013 45,000 Handgun Replacement Police 08-4060-004 15,000 Taser Replacement Police 08-4060-005 10,000 Dump Truck Streets 08-4100-001 50,000 Loader Streets 08-4100-002 170,000 Snowblower Streets 08-4100-003 100,000 Total for: Priority 1 5,889,400 . Priority 2 Important Computer Replacement Administration 06-4040-002 2 5,400 Copier Administration 08-4040-001 2 25,000 Postage Machine Administration 08-4040-002 2 6,000 Computer Replacement Building Inspections 06-4080-002 2 3,600 Computer Replacement Community Development 06-4055-001 2 1,800 Sidewalk Rehabilitation Project Engineering 06-4090-002 2 50,000 Computer Replacement Engineering 06-4090-005 2 3,600 GIS Software Engineering 07-4090-003 2 2,000 County Road Improvements and Signals Engineering 07-4090-005 2 50,000 Curve Crest Boulevard Connection Engineering 08-4090-004 2 1,500,000 T.H.36 Improvements Engineering 08-409IJ..006 2 300,000 Printer Replacement Finance 08-4030-001 2 4,000 Computer Replacement Finance 08-403IJ..002 2 5,400 Departmental Services Finance 08-4030-003 2 10,000 Computer Replacement Fire 06-407IJ..007 2 5,400 Wireless Network Fire 07-4070-006 2 6,000 Gear Lockers Fire 08-4070-003 2 20,000 Station Fumiture Fire 08-4070-004 2 5,000 Kitchen Equipment Library 06-4231-003 2 4,000 Computer Access/Print Management System Library 07-4230-002 2 5,000 Telephone System MIS 07-4020-004 2 15,000 Munkelwitz Park Parks 06-4240-004 2 100,000 City Hall Flooring Replacement Plant/City Hall 06-4050-004 2 5,000 Computer Replacement Police 06-4060-008 2 1,800 Lift Station Upgrades Sanitary Sewer 07-4700-001 2 60,000 . Computer Replacement Sanitary Sewer 08-4700-002 2 3,800 Point of Sale System St Croix Vally Rec Center 06-4202-002 2 2,500 Computer Replacement St Croix Vally Rec Center 06-4202-005 2 1,800 City ofStillwater's Capital Improvement Program 2006-20/0 Project Name Department Project # Priority Project Cost Turf Replacement-Field House St Croix Vally Rec Center 06-4203-001 2 60,000 . Ice Resurfacing Machine St Croix Vally Rec Center 08-4202-002 2 80,000 Public Works Improvements Streets 07-4100-003 2 15,000 Computer Replacement Streets 08-4100-007 2 1,800 Total for: Priority 2 2,358,900 Priority 3 Less Important RecreationfT raining Center Community Development 07-4055-004 3 6,000,000 T rail Improvement Project Engineering 06-4090-003 3 300,000 Fire Hose Dryer Fire 08-4070-002 3 10,000 Park Improvements Parks 07-4240-003 3 75,000 Video Storage System Police 08-4060-008 3 18,000 Sewage Rehabilitation Project Sanitary Sewer 07-4700-002 3 200,000 Replace Restroom Partitions St Croix Vally Rec Center 08-4202-001 3 10,000 Seal Coat & Restripe St Croix Vally Rec Center 08-4202-003 3 28,000 Total for: Priority 3 6,641,000 Total for 2008 14,889,300 2009 , Priority 1 Very Important Street Improvement Project Engineering 06-4090-001 1,610,510 Tum Out Gear Fire 06-4070-006 8,500 Fire E ng ine Fire 08-4070-001 100,000 Computer Cabling Library 06-4230-001 2,000 Computer Replacement Program Library 06-4230-004 23,000. Server Purchase/Software Upgrades MIS 06-4020-002 8,000 Software License-Microsoft MIS 06-4020-004 12,200 Antivirus Software Licensing MIS 06-4020-005 2,700 Surf Control Licensing MIS 06-4020-006 2,400 Upgrade HVAC Control System Plant/City Hall 09-4050-001 30,000 Administrative Vehicle-Police Police 06-4060-002 28,000 Marked Squad Cars Police 06-4060-003 132,000 Ruggedized Laptops Police 06-4060-007 20,000 Loader Streets 09.4100-001 100,000 Grader Streets 09-4100-002 140,000 Street Sweeper Streets 09-4100-003 150,000 Total for: Priority I 2,369,310 Priority 2 Important Projector Administration 09-4040-001 2 2,000 Computer Replacement Engineering 06-4090-005 2 7,400 GIS Software Engineering 07-4090-003 2 2,000 Printer-Large Format Engineering 09-4090-001 2 4,000 Spring brook Software Upgrades Finance 06-4030-001 2 12,000 Computer Replacement Finance 08-4030-002 2 3,600 Computer Replacement Fire 06-4070-007 2 1,800 Paint Apparatus Bay Area Fire 07-4070-005 2 10,500 Wireless Network Fire 07-4070-006 2 6,000 Respirator Fit Testing Equipment Fire 09-4070-001 2 12,000 Laptop Computers Library 07-4230-005 2 2,000 Children's CD ROM Computers Library 07-4230-006 2 2,000. Computer Replacement MIS 06-4020-003 2 1,800 Munkelwitz Park Parks 06-4240-004 2 100,000 Computer Replacement Parks 06-4240-005 2 1,800 City of Stillwater's Capital Improvement Program 2006-2010 " . Project Name Department Project # Priority Project Cost Computer Replacement Police 06-4060-008 2 3,600 . Copier-Police Department Police 07-4060-006 2 15,000 Projector Replacement Police 07-4060-010 2 1.800 Telemetry Workstation Upgrades Sanitary Sewer 06-4700-001 2 5,000 Lift Station Upgrades Sanitary Sewer 07-4700-001 2 60,000 Computer Replacement Signs & Lighting 09-4710-001 2 1,800 Point of Sale System St Croix Vally Rec Center 06-4202-002 2 2,500 Computer Replacement St Croix Vally Rec Center 06-4202-005 2 1,800 Turf Replacement-Field House St Croix Vally Rec Center 06-4203-001 2 60,000 Laptop Streets 06-4100-002 2 1,800 Computer Replacement Streets 08-4100-007 2 1,800 Total for: Priority 2 324,000 Priority 3 Less Important Arts and Cultural Center Community Development 07-4055-001 3 4,000,000 Downtown Parking Ramp-2nd & Olive Parking 08-4720-001 3 5,000,000 Park Improvements Parks 07-4240-003 3 75,000 Locker Room Clocks St Croix Vally Rec Center 07-4202-003 3 13,200 Total for: Priority 3 9,088,200 Priority 4 Future Consideration Floor Buffer PlantlCity Hall 07-4050-001 4 3,000 Total for: Priority 4 3,000 Total for 2009 11,784,510 .1 2010 ~ Priority 1 Very Important Street Improvement Project Engineering 06-4090-001 1 1,771,560 Neal Avenue Street Improvement Engineering 10-4090-002 1 1,000,000 Greely Storm Sewer (Lily Lake Phase) Engineering 10-4090-003 1 200,000 Greeley Street Rehab Engineering 10-4090-004 1 500,000 T um Out Gear Fire 06-4070-006 1 8,500 GrasslWild land Firefighting Vehicle Fire 07-4070-004 1 80,000 Computer Cabling Library 06-4230-001 1 2,000 Public Computer Stations Library 06-4230-003 1 5,000 Computer Replacement Program Library 06-4230-004 1 24,000 Printer Replacement Library 06-4230-005 1 3,000 Telephone System Library 06-4231-001 1 5,000 A V Equipment Library 06-4231-002 1 5,000 Server Purchase/Software Upgrades MIS 06-4020-002 1 16,000 Software License-Microsoft MIS 06-4020-004 1 12,200 Antivirus Software Licensing MIS 06-4020-005 1 2,700 Surf Control Licensing MIS 06-4020-006 1 2,600 Administrative Vehicle-Police Police 06-4060-002 1 29,000 Marked Squad Cars Police 06-4060-003 1 133,000 Ruggedized Laptops Police 06-4060-007 1 30,000 Grader Streets 10-4100-001 1 140,000 Wood Chipper Streets 10-4100-002 1 26,000 Total for: Priority 1 3,995,560 .priority 2 Important Computer Replacement Administration 06-4040-002 2 3,600 Computer Replacement Building Inspections 06-4080-002 2 1,800 Computer Replacement Community Development 06-4055-001 2 1,800 City of Stillwater's Capital Improvement Program 2006-2010 - .' Project Name Department Project # Priority Project Cost Computer Replacement Engineering 06-4090-005 2 1,800 . AutoCAD Engineering 07-4090-002 2 10,000 GIS Software Engineering 07-4090-003 2 2,000 GPS Remote Sensing Engineering 07-4090-004 2 10,000 Modular Fumiture Renovation Engineering 10-4090-001 2 15,000 Laser Printer-Color Finance 10-4030-001 2 2,500 Computer Replacement Fire 06-4070-007 2 1,800 Wireless Network Fire 07-4070-006 2 6,000 Station Carpet Replacement Fire 10-4070-001 2 15,000 Laptop Computers Library 07-4230-005 2 2,000 System Softwa re Library 07-4230-011 2 7,000 Digital Library Assistant Library 10-4230-001 2 10,000 Computer Replacement MIS 06-4020-003 2 1,800 Computer Replacement Parks 06-4240-005 2 1,800 Computer Replacement Police 06-4060-008 2 9,000 Lift Station Upgrades Sanitary Sewer 07-4700-001 2 60,000 Server Purchase/Software Upgrade St Croix Vally Rec Center 06-4202-001 2 5,000 Point of Sale System St Croix Vally Rec Center 06-4202-002 2 2,500 Turf Replacement-Field House St Croix Vally Rec Center 06-4203-001 2 60,000 Copier Streets 10-4100.003 2 15,000 Total for: Priority 2 245,400 Priority 3 Less Important Terra Terminal Park Improvement Community Development 08-4055-001 3 4,000,000 Epoxy Floor Covering-Apparatus Bay Fire 07-4070-001 3 24,500 Children's Easy Bins Library 10-4230-002 3 3,000 Park Improvements Parks 07-4240-003 3 75,000. Building Security Plant/City Hall 07-4050-003 3 60,000 Speed Wagon Police 10-4060-001 3 19,000 Outside Storage Shelter Streets 07-4100-006 3 60,000 Total for: Priority 3 4,241,500 Total for 2010 8,482,460 GRAND TOTAL 62,975,244 . City of Stillwater's Capital Improvement Program 2006-2010 March 2, 2006 ~~ , . Brown's Creek Watershed District 1380 W. Frontage Rd, Hwy 36 Stillwater, MN 55082 Subject: Installation of Proposed Blacktop Trail through the Millbrook Development Dear Watershed District Managers: . As you know the City of Stillwater has been working with the Millbrook Developer over the past two years to come up with an acceptable development cQn<~ept for the area near Highway 96 and County Road 15. Some of the key i$sues of concem for tlw City of Stillwater include the maintenance and preservation of open space and buffer areas along the natural resources within the development. Stillwater also has identified this as a key connection in its comprehensive trail plan. One ofthe major recreational objectives within the City of Stillwater is to provide alternative transportation and recreation opportunities as well as access and appreciation of our natural areas via a trail system. The Millbrook site proposes several trails that will require some discussion between the City of Stillwater and Brown's Creek Watershed District. A key trail component is the proposed trail link that parallels Brown's Creek. The City of Stillwater has required that the Developer provide a natural corridor along Brown's Creek. Weare also requiring the installation of several public utilities that p~~llel the creek. In addition, we have identified this as a key trail corridor for our CQllllllUnity. The City of Stillwater has been working to create large and extensive corridors of green space through the cOllllllunity. In the expansion area many of these corridors terminate at the Brown's Creek natural area (a large 50 acre natural park) which also contains the confluence of Brown's Creek and Long Lake sub-drainage district. Maintenance oflarge green corridors provide great benefits to wildlife by providing travel ways and connections for the f10ra and fauna that continue to reside in our conununity. By creating these green corridQrs we also create great recreation opportunities. These natural green corridors provide continuous links through the community and opportunities for our residents to enjoy and appreciate the natural envirQnm~.nt. Therefore we have required that Millbrook provide a trail connection that will ultimately link the Millbrook Development with the Brown's Creek natural area and other parts of the City of Stillwater. . In creating a trail system it is important to address a number of design issues. First the system must fit within the natural environment and minimize impact. Second it needs to provide the transportation opportunities that are envisioned for the trail system. Third it must be a system that can be maintained with existing equipment and operational CllY HALL: 216 NORTH FOURTH STREET · STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 · WEBSITE: www.cLstillwater.mn.us o techniques. In the City of Stillwater we have a number of different types oftrails including wood chip, gravel and blacktop. W oodchip and gravel trails are used on very low volume sections and areas where transportation methods will be limited to foot traffic. The trail envisioned in the Millbrook site is a major corridor and also it travels over lots of varying terrain. We have determined that blacktop is the most appropriate design as it meets all the objectives listed above. Blacktop provides access for all user types including handicap, it avoids erosion potential on steep slopes, and it can be maintained with existing equipment without an exorbitant expense. . Therefore we would like to present to the Brown's Creek Watershed District the concept of a blacktop trail in the green corridor paralleling Brown's Creek and the Millbrook Development. We also would like to discuss with the Brown's Creek Watershed District potential storm water management techniques to eliminate impacts to the valuable natural resources. We'd also like to include in the plan an education component. Given that Brown's Creek is an important and valuable resource, a trail corridor could provide not only access to the resource but education opportunities. A trail corridor such as. this could greatly increase the appreciation of the resource as well understanding of the protection challenges which face the resource. This trail corridor could provide dozens of interaction opportunities each day between the resource and the citizens of Stillwater and greater community. Therefore, the City of Stillwater requests that Brown's Creek Watershed District help us meet our transportation and recreation objectives as well as develop protection strategies and an education component that could be included in the trail plan. Education opportunities exist regarding the following: . · The importance of the natural resource. · The description of the natural resource. · Special protection techniques that might be important within a community. · Demonstration projects such as infiltration basins, storm water treatment basins, rain gardens, and storm water treatment train. · Planting of native plant communities and restoration and preservation plans for plant communities bordering the creek. Note that all of these components could be constructed along the trail along with education signage to provide an educational walk. The City of Stillwater is anxious to complete this education trail corridor and we look forward to working with Brown's Creek Watershed District to identify specific components that could be included in the development concept and city approval process. I would like to attend your March 13, 2006 meeting to discuss this issue further and obtain direction from the Board. . 02/13/2006 12:2& 5514394705 PAGE 01/ Ell Stillwater Township . Calendar Chair Untiedt March 2 Planning Commission 7:00 PM March 9 Town Board Meeting 7:00 PM March 13 Park Committee 7:00 PM March 14 Township Annual Meeting 7:00 PM March 23 Town Board Meeting 7: 00 PM Chair Untiedt April 6 Planning Commission 7:00 PM April 10 Park Committee 7:00 PM April . 13 Town Board Meeting 7:00 PM April 27 Town Board Meeting 7:00 PM Chair Countryman May 4 Planning Commission 7:00 PM May 8 Park Committee 7:00 PM May 11 Town Board Meeting 7:00 PM . May 25 Town Board Meeting 7:00 PM Chair Countryman June 1 Planning Commission 7:00 PM June 8 Town Board Meeting 7:00 PM June 12 Park Committee . 7:00 PM June 22 Town Board Meeting 7:00 PM Chair Countryman July. 6 Planning Commission 7:00 PM ,. , July 10 Park Committee 7:00 PM July 13 Town Board Meeting 7:00 PM July 27 Town Board MeeUng 7:00 PM Town Board Supervisors may attend any or all of the above meetings. All meetings are held in the town hall unless otherwise specified. Pat Bantli Clerk. Stillwater Township February 19, 2006 . February 23, 2006 STILLWATER TOWN BOARD MEETING Town Hall . 7:00 P.M. PRESENT: Chairperson Sheila-Marie Untiedt, Supervisors Jim Doriott, Jim Hiniker and Linda Countryman. Also, Treasurer Gloria Sell, Engineer Paul Pearson, Planner Dick Thompson and Chief Of Police Steve Nelson. 1. AGENDA - M/S/P Hiniker/Countryman moved to adopt the agenda as amended. (4 ayes) 2. MINUTES - M/S/P Countryman/Hiniker moved to approve the 2/8/06 budget meeting minutes as written. (4 ayes) M/S/P Hiniker/Countryman moved to approve the 2/9/06 town board meeting minutes as written. (4 ayes) 3. TREASURER- a. Claims were reviewed and checks #17617 thru #17624 were approved for payment. b. The treasurer was directed to have checks made out to the St. Croix Valley . . Recreation Center $5,165.00, Lucy Winton Bell Soccer Fields $5,000.00, and Youth Services $5,150.00 for their 2006 payments. (This will be the last payment for the St. Croix Valley Recreation Center.) Checks for the above are to be presented at the next town board meeting for signatures. 4. PLANNER- a. Victory Pass Subdivision - M/S/P Hiniker/Countryman moved approval of the final plat for Victory Pass Subdivision subject to the following conditions: 1. That the Engineer's comments are satisfied. . 2. . That the Carnelian-Marine Watershed District's comments are satisfied. a. .. The Conservation Easement is reviewed by the CMWD. b. Remove or move the monument sign on the south side of the road, and design the fence to allow access to CMWD pipe and manhole. c. Maintenance plans for proposed drainage facilities are provided in the Homeowners Association documents. d. Erosion control responsibilities for individual lots are addressed in the Developer's Agreement. e. Drainage easements over wetlands are addressed in the Conservation Easement and Developer's Agreement. f. Stormwater Management Facility Maintenance Agreements are include.d in the Homeowners Association documents and Developer's Agreemen g. Any additional comments from final plat review are addressed. 3. That the Washington County preliminary plat conditions are satisfied. 4. That the final conservation easements are acceptable to Stillwater Township Stillwater Town Board Meeting - 2/23/06 Page Two . and Washington County. 5. That the Developers Agreement is finalized and approved before the Township representatives sign the final plat documents. 6. Comments pending are received from the watershed district. 7. Reference made to hooded lighting and non-light pollution. (4 ayes) . 5. ENGINEER- a. Hunters Ridoe - 116th Street North - The engineer estimated a bid price for the paving of 116th Street North in Hunters Ridge. Two supervisors seriously questioned the need for it. The issue will be discussed at thenext town board meeting. b. Bluffs On St. Croix! Arcola Trail - Loose end items are. remaining for the subdivision. The final plat is to come soon. The issue of paving a quarter mile of Arcola Trail will be discussed at the next meeting. c. 100th Street Berm - The engineer reported that putting in trees for a sound barrier was not part of the development agreement. d. Alternate Wastewater - The engineer attended a seminar in February after which he felt better about the system proposed for the Bluffs On St. Croix. The tank and gravity line to the house would be the only cost to the homeowners. A pressure pump from the septic system pumps up to the drainfield site where the waste is treated. Each system is tailor made for the particular situation. The homeowners association covenants cover the maintenance of the system. Periodic pumping must be maintained. 6. CHIEF OF POUCE REPORT - a. Dog licensing will begin soon. Fees are $10.00 neutered and $26.00 non-neutered. b. Steve outlined where all the fine money went. It wasn't to the township. 7. BOUTWELL ROAD - Dave Erickson was present to ask about any possible assessment that might be levied on his property now or in future. The township supervisors expressed that they have no knowledge of anything at this time. 8. WEBSITE - Bob Ranalla was present to show us his work to date on the township website. He will show it to residents at the annual meeting. 9. ADJOURNMENT - Meeting adjourned at 9:35 p.m. Clerk . Chairperson Approved Summary of Proceedings Washington County Board of Commissioners February 28, 2006 . Present were Commissioners Dennis C. Hegberg, District 1; Gary Kriesel, District 3; Myra Peterson, District 4; and Dick Stafford, District 5. Commissioner Bill Pulkrabek, District 2, absent. Board Vice Chair Kriesel presided. Assessment, Taxpayer Services and Elections Approval of Resolution No. 2006-029, reclassification and sale of parcel R33.030.20.44.0012. Commissioner Reports - Comments - Questions The Commissioners reported on the following items: Commissioner Hegberg reported that the Forest Lake City Council approved the conditional use permit for the transportation area and also for the north service center; Commissioner Stafford requested a short workshop for an update on the AMC Futures Task Force which is working on streamlining government; He also suggested that an article be written alerting people with cell phones to make sure they are properly identified in an emergency; Commissioner Peterson urged the Board members to attend a Transportation Alliance rally at the State Capitol on Monday, Mach 13 at 10:00 a.m. Community Corrections . Approval to renew the agency contract with Multi Systemic Therapy (MST) a juvenile placement alternative intensive in-home therapy program. Community Services Approval ofthe following actions: Sixth amendment to contract #1875 with East Suburban Resources to provide training services to Dislocated Worker program participants from January 1, 2006 to December 31, 2006; Contract with Community Volunteer Service and Senior Centers for placement of Minnesota Family Investment Program participants in volunteer jobs for the period January 1, 2006 to December 31,2006; First amendment to contract #3092 with East Suburban Resources to provide training and job placement services for Diversionary Work Program and Minnesota Family Investment Program participants from January 1, 2006 to December 31,2006. Financial Services Approval ofthe following actions: Amend Policy No. 2803 by establishing fund 129, Help America Vote Act; Close two dormant bank accounts separately held at Anchor Bank (Woodbury branch) and Lake Area Bank (Forest Lake branch) because of no activity for over eighteen months. . . . . General Administration Approval of the following actions: February 14 and 21, 2006 Board meeting minutes; Ballot language related to the proposed 2006 land protection referendum; and authorization to use bonds for the land protection referendum rather than an annual operating levy; Board correspondence was received and placed on file. Sheriff's Office Approval of contract with Dakota County for boarding inmates/detainees at the Washington County Jail. Transportation and Physical Development Approval of the following actions: Lease agreements for properties located within Washington County Parks; Set public hearing to consider the rezoning/comprehensive plan amendment request submitted by Holiday Stationstores, Inc. in West Lakeland Township for April 4, 2006 at 7:00 p.m. Contract with Oertel Architects for consulting architectural services for Household Hazardous Waste Facility; Executive (Closed) Session to discuss right of way acquisition proposed settlement options of compensation and damages for US Homes Parcels pertaining to the re-alignment of CSAH 13; CSAH 8, Church of S1. John Baptist parcel; and Big Marine Park Reserve, Shady Birch Acquisition appeal. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. 3/3/2006 WASHINGTON COUNTY BOARD OF COMMISSIONERS . Preview of Coming Attractions MARCH 14 AGenda - Award of Construction Contracts for South Service Center (tentative) Workshop- Proposed ChanGes in the State/County Mental Health System The Community Services Department will review with the Board proposed changes in the publicly delivered and funded mental health system and the impact these proposed changes would have on Washington County's mental health program and on the funding for these services. Videoconference - Information Session for Local Elected Officials on Pandemic Influenza The Local Public Health Association and the State Community Health Services Advisory Committee are sponsoring an information session for local elected officials on Pandemic Influenza. The session will be done via videoconference and will be held on Tuesday, March. 14 from 12:00 noon to 1 :00 p.m. MARCH 24 Tax Forfeited Property Auction The Department of Assessment, Taxpayer Services, and Elections will conduct a public auction to sell tax-forfeited properties that are certified for sale. MARCH 28 AGenda - A TV Effectiveness Study Update and Conclusions Workshop - Community Services, Transportation for MFIP Users . Workshop - 2006 Taxes The Department of Assessment, Taxpayer Services and Elections will be mailing 2006 tax statements to county property owners on or around March 27, 2006. The County Board will receive information on tax impacts within the county. . RamseylWashinqton Joint Meetinq MARCH Workshop - Metro Enerqy Task Force Activities The County Board will conduct a workshop with staff from the department of Public Health and Environment to receive updates on the activities of the Metro Energy Task Force of which Washington County is a member. Topics to be included are cost and reliability of energy, nuclear power, fuel cell technology and other issues. Workshop - Meetinq with Metropolitan Council The County Board will meet with the Chairman and Executive Director of the Met Council to discuss issues of mutual interest and concern. APRIL 4 (Evening Board Meeting) . Workshop - 2006 Assessment Report The Assessment report provides general information about the appeals and assessment process as well as specific information regarding the 2006 assessment. Public Hearinq - Rezoninq Request The County Board will hold a public hearing to receive comments on a request for rezoning by the Holiday Station Store in West Lakeland Township. This will be an evening meeting. Aqenda - Award Construction Contracts for the North Service Center (tentative) APRIL 18 Aqenda - Community Volunteer Services Recoqnition . Workshop - 2006 Budqet Guidelines The County Board will develop 2007 budget guidelines and 2007-2011 Capital Improvement Plan (CIP) guidelines. County Volunteer Recoqnition Event - Historic Courthouse, 4:30 - 6:00 p.m. APRIL 25 Aqenda - National County Government Week The County Board will host its annual employee appreciation reception prior to the County Board meeting and will visit satellite offices during the week. MAY 9 and/or 16 Workshop - Performance Measurement The County Board will receive the 2005 Annual Performance Report with an update on countywide Performance Measurement and Improvement efforts. BID OPENINGS March 10 Private Sale - Adjacent Owners of Tax Forfeited Land Assessment, Taxpayer Services and Elections March 21 North Service Center Bids - Transportation and Physical Development M:\USERS\ADM\PRRADDA\WP\AGENDA\Workshops\Preview.doc . . . Diane Ward ~rom: "'Sent: To: Subject: Pat Raddatz [Pat.Raddatz@co.washington.mn.us] Thursday, February 23, 2006 11 :45 AM Pat Raddatz Washington County Board Agenda - 2/28/06 Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County Board Agenda February 28, 2006 - 9:00 a.m. 1. 9:00 - Roll Call Pledge of Allegiance 2. 9:00 - Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the .county Board secretary or the County Administrator. The County Board Chair will ask you to come o the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. 3. 9:10 - Consent Calendar 4. 9:10 - Assessment, Taxpayer Services and Elections * Kevin Corbid, Director Reclassification and Sale of Tax Forfeited Land 5. 9: 15 - Transportation and Physical Development * Don Theisen, Director Architectural Services for the Household Hazardous Waste Facility 6. 9:25 - General Administration * Jim Schug, Administrator Language for Ballot Referendum in Fall of 2006 for Land Protection Activities 7. 9:45 - Commissioner Reports * Comments * Questions .ThiS period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 1 8. Board Correspondence 9. 10:05 - Executive (Closed) Session with Transportation and Physical Development . Right of Way Acquisition Issues: US Homes Condemnation-CSAH 13, Church of St. John Baptist Parcel-CSAH 8, and Shady Birch Property, Big Marine Park Reserve 10. 10:45 - Adjourn 11. 10:45 to 11 :45 - Workshop with Transportation and Physical Development Discuss Transportation Funding Plan *********************************************************************************** Meeting Notices February 27 - Library Board 6:30 p.m., 8595 Central Park * Woodbury February 28 - Planning Advisory Commission 7:00 p.m., Washington County Government Center March 1 - Metro Transitways Development Board 8:30 a.m., 125 Charles Avenue * St. Paul March 1 - Plat Commission 9:30 a.m., Washington County Government Center . March 1 - Metro Emergency Services Board Executive Commission 10:30 a.m., 2099 University Avenue West * St. Paul March 2 - Metro Energy Task Force 1 :00 p.m., 125 Charles Avenue * St. Paul *********************************************************************************** Washington County Board of Commissioners Consent Calendar * February 28, 2006 Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. The following items are presented for Board approval/adoption: Administration A. Approval of the February 14 and 21,2006 Board meeting minutes. Community Corrections . B. Approval to renew the agency contract with Multi Systemic Therapy (MST), a juvenile placement alternative intensive in-home therapy program. 2 Community Services .C. Approval of sixth amendment to contract #1875 with East Suburban Resources to provide training services to Dislocated Worker program participants from January 1,2006 to December 31,2006. D. Approval of contract with Community Volunteer Service and Senior Centers for placement of Minnesota Family Investment Program participants in volunteer jobs for the period January 1, 2006 to December 31,2006. E. Approval of first amendment to contract #3092 with East Suburban Resources to provide training and job placement services for Diversionary Work Program and Minnesota Family Investment Program participants from January 1,2006 to December 31,2006. Financial Services F. Approval to amend Policy No. 2803 by establishing Fund 129 entitled Help America Vote Act to account for the revenues, expenditures, interest income, assets and liabilities resulting from the county's acceptance of this grant. G. Approval to close two dormant bank accounts separately held at Anchor Bank (Woodbury branch) and Lake Area Bank (Forest Lake branch) because of no activity for over eighteen months. Sheriff's Office H. Approval of contract with Dakota County for boarding inmates/detainees at the Washington .ounty Jail. Transportation and Physical Development I. Approval of lease agreements for properties located within Washington County Parks as follows: Andrew and Bobbi Kimball, 10301 St. Croix Trail South, Hastings; Wallace and Dorothy Carlson, 16150 May Avenue, Marine; Gladys Gilbertson, 18002 Margo Avenue, Marine; and, Cassandra Sawacke, 9941 Stillwater Boulevard, Lake Elmo. J. Approval to set a public hearing to consider the rezoning/comprehensive plan amendment request submitted by Holiday Stationstores, Inc. in West Lakeland Township for April 4, 2006 at 7:00 p.m. Pat Raddatz, Administrative Assistant Washington County Phone: (651) 430-6014 e-mail: pat.raddatz@co.washington.mn.us . 3 Summary of Proceedings Washington County Board of Commissioners February 21, 2006 . Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; and Dick Stafford, District 5. Commissioner Myra Peterson, District 4, absent. Board Chair Pulkrabek presided. Commissioner Reports - Comments - Questions The Commissioners reported on the following items: Commissioner Hegberg met with Minnesota DNR to discuss flooding areas related to Judicial Ditch 2; Commissioner Stafford to meet with Transportation staffto discuss the traffic situation near St. Ambrose School in Woodbury; Commissioner Kriesel thanked staff for attending a meeting with the Liberty Development Homeowners Association to discuss Manning Avenue; Commissioner Kriesel reported that the county's appointee to the Veterans Rest Camp would like to update the Board on the Rest Camp's activities. Community Services Approval of the following actions: Regular half-time Associate Planner to assist in meeting increased demands of implementing and . monitoring in the Community Development Block Grant and HOME program requirements; 2006 annual report of the Child Protection Citizen Review Panel; Release for public comment the draft 2006 Community Development Block Grant and HOME Investment Partnership Annual Action Plan and approval to set public hearing for Thursday, March 9 in Roseville, Minnesota. Financial Services Approval to amend County Policy #2803, Fund Descriptions, to include a new fund #128 for the Recorder's Unallocated fees and to amend the description oftheRecorder's TechnologyFund#116. General Administration Approval of the following actions: February 7,2006 Board meeting minutes; Board correspondence was received and placed on file. Sheriff's Office Approval of Resolution No. 2006-026, authorizing execution of an agreement for the Washington County Coordinated Narcotics Task Force. . . . . Transportation and Physical Development Approval of the following actions: Resolution No. 2006-027, support of a preferred alternative for the West Broadway Avenue (CSAH 2) interchange and roadway improvements; Resolution No. 2006-028, Commissioners award to Mark Magnan, crossing guard at Stonebridge Elementary School. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. Diane Ward From: Sent: To: Subject: Pat Raddatz [Pat.Raddatz@co.washington.mn.us] Thursday, March 02, 200612:01 PM Pat Raddatz Washington County Board Agenda - 3/7/06 . Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County Board Agenda March 7, 2006 - 9:00 a.m. 1. 9:00 - Roll Call Pledge of Allegiance 2. 9:00 - Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come. to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. 3. 9:10 - Consent Calendar 4. 9:10 - Transportation and Physical Development * Don Theisen, Director A. Support for Constitutional Amendment * Motor Vehicle Sales Tax Revenue to Transportation B. Transfer Jurisdiction * CSAH 22 and 38 to Cities of Newport and S1. Paul Park 5. 9:20 - General Administration * Jim Schug, County Administrator Legislative Update 6. 9:30 - Commissioner Reports * Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary . because of discussion will be scheduled for a future board meeting. 7. Board Correspondence 1 8. 9:45 - Adjourn .9. 9:50 to 10:10 - Workshop with Assessment, Taxpayer Services and Elections Assistive Voting Equipment *********************************************************************************** Meeting Notices March 8 - Metropolitan Emergency Services Board Executive Commission 9:00 a.m., 2099 University Avenue West * S1. Paul March 8 - Metropolitan Emergency Services Board 10:30 a.m., 2099 University Avenue West * S1. Paul March 8 * MELSA 12:00 p.m., 1619 Dayton Avenue * S1. Paul March 8 * MICA 2:00 p.m., 161 S1. Anthony Avenue * S1. Paul March 9 - Community Services Advisory 7:30 a.m., Washington County Government Center 4111L********************************************************************************** Washington County Board of Commissioners Consent Calendar * March 7, 2006 Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. The following items are presented for Board approval/adoption: Administration A. Approval of the February 28, 2006 Board meeting minutes. Assessment, Taxpayer Services and Elections B. Approval to renew application for off sale liquor license for AJL Enterprises, Inc. for the period of April 1, 2006 through March 31, 2007. C. Approval to renew application for on sale and Sunday liquor license for Stoneridge Golf Club, for the period of April 1, 2006 through March 31, 2007. D. Approval of resolution, application to conduct excluded bingo from Scandia Women's Softball. .Library E. Approval to accept $6,893.10 in donations to the Washington County Library received as of 2 February 14,2006 including $5,000 from the RAFT Foundation and $1,588.10 from the Lake Elmo Rotary. Transportation and Physical Development ;. F. Approval of resolution supporting a change in the statutory boundary of William O'Brien State Park. Pat Raddatz, Administrative Assistant Washington County Phone: (651) 430-6014 e-mail: pat.raddatz@co.washington.mn.us . . 3