HomeMy WebLinkAbout2006-02-21 CC Packet
.EGUlAR MEETING
CITY OF STillWATER
CITY COUNCil MEETING NO. 06-04
Council Chambers, 216 North Fourth Street
February 21, 2006
7:00 P.M.
CAll TO ORDER
ROll CAll
APPROVAL OF MINUTES - Possible approval of February 7,2006 regular and recess
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
1. Presentation of FEMA Fire Prevention Grant
2. Update on Flood Control Project - Ed Cain
which are not a part of
ent or may give direction
OPEN FORUM
The Open Forum is a portion of the Council meeting to address Counc'
the meeting agenda. The Council may take action or reply at the time
to staff regarding investigation of the concerns expressed.
STAFF REPORTS
1. Police Chief 3. City Clerk
7. City Attorney
2. Fire Chief 4. Director of Admin
8. Finance Director
9. City Administrator
CONSENT AGENDA*
1. Resolution 2006-40, directing payment of bills
. 2.. Possible approval of Special Event - Tussie Mussie
3. Possible approval of Temporary Liquor - Val
Courthouse) December 8, 9, & 10, 20
4. Resolution 2006-41, approval of Tec
5. Resolution 2006-42, appointmen
6. Possible approval of Certificate
Commission
7. Possible approval of Certifi
Commission
8. Possible approval to purc
9. Pllrchase of hardware
10. Purchase of SCADA
PUBLIC HEARINGS
1. This is the dat
mailed to aft
(Resolutio
hamber of Commerce
y Chamber Chorale (Christmas at the Historic
Policy
I) Turnblad as Community Development Director .
to Michael Rice for service on the Downtown Parking
tion to Jerry Turnquist for service on the Planning
che "Weblink"
o upgrade the sewer camera system for Public Works.
re for the Sewer Telemetry System for Pubic Works.
a public hearing to consider the 2006 Street Improvements. Notices were
roperty owners and published in the Stillwater Gazette on February 10, 2006.
UNFINISHED
1. Pos' adingof Ordinance No. 965, relating to Case No. ZA T/06-02 an Ordinance
Amen Stillwater City Code, Chapter 31 the Zoning Ordinance.
2. Possible nd reading of Ordinance No. 966, relating to Case No. ZAM/06-01 an Ordinance
Amending the Stillwater Code, Chapter 31-1, Subd. 5, 2 Entitled Zoning Maps and Boundaries by
Amending 'The Zoning Map of the City" To Rezone Property Within the RB Residential District by
. Creating the Neighborhood Conservation District (NCD).
NEW BUSINESS
1. Possibl~ approval of new polling locations (151 reading of Ordinance)
2. Possible appointment to Joint Cable Commission (Resolution)
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued)
COMMUNICA TIONS/REQUESTS
COUNCIL REQUEST ITEMS
.
STAFF REPORTS (continued)
ADJOURNMENT to Executive Session for discussion on possible litigation and labor relations
*
All items listed under the consent agenda are considered to be routine by the City C
enacted by one motion. There will be no separate discussion on these items unless
citizen so requests, in which event, the items will be removed from the conse
separately.
"will be
ncil Member or
considered
.
.
2
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REGULAR MEETING
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 06-04
Council Chambers, 216 North Fourth Street
February 21,2006
7:00 P.M.
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES - Possible approval of February 7,2006 regular and recessed minutes
PETITIONS, INDIVIDUALS,DELEGATIONS & COMMENDATIONS
1. Presentation of FEMA Fire Prevention Grant
2. Update on Flood Control Project - Ed Cain
OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of
the meeting agenda. The Council may take action or reply at the time of the statement or may give direction
to staff regarding investigation of the concerns expressed.
STAFF REPORTS
1. Police Chief 3. City Clerk
5. Interim Community Dev.
Director-Update on Height Limits
6. City Engineer/PWD
7. City Attorney
2. Fire Chief 4. Director of Admin
8. Finance Director
9. City Administrator
CONSENT AGENDA*
. 1. Resolution 2006-40, directing payment of bills
2. Possible approval of Special Event - Tussie Mussie - Chamber of Commerce
3. Possible approval of Temporary Liquor License - Valley Chamber Chorale (Christmas at the Historic
Courthouse) December 8,9, & 10, 2006
4. Resolution 2006-41, approval of Technology Use Policy
5. Resolution 2006-42, appointment of William (Bill) Turnblad as Community Development Director
6. Possible approval of Certificate of Appreciation to Michael Rice for service on the Downtown Parking
Commission
7. Possible approval of Certificate of Appreciation to Jerry Turnquist for service on the Planning
Commission
8. Possible approval to purchase Laserfiche "Weblink"
9. Purchase of hardware and software to upgrade the sewer camera system for Public Works.
1 O. Purchase of SCADA Alarm software for the Sewer Telemetry System for Public Works.
PUBLIC HEARINGS
1. This is the date and time for a public hearing to consider the 2006 Street Improvements. Notices were
mailed to affected property owners and published in the Stillwater Gazette on February 10, 2006.
UNFINISHED BUSINESS
1. Possible second reading of Ordinance No. 965, relating to Case No. ZA T/06-02 an Ordinance
Amending the Stillwater City Code, Chapter 31 The Zoning Ordinance.
2. Possible second reading of Ordinance No. 966, relating to Case No. ZAM/06-01 an Ordinance
Amending the Stillwater Code, Chapter 31-1, Subd. 5, 2 Entitled Zoning Maps and Boundaries by
Amending "The Zoning Map of the City" To Rezone Property Within the RB Residential District by
. Creating the Neighborhood Conservation District (NCD).
NEW BUSINESS
1. Possible approval of new polling locations (1 sl reading of Ordinance)
2. Possible appointment to Joint Cable Commission (Resolution)
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued)
COMMUNICA TIONS/REQUESTS
COUNCIL REQUEST ITEMS
.
STAFF REPORTS (continued)
ADJOURNMENT
*
All items listed under the consent agenda are considered to be routine by the City Council and will be
enacted by one motion. There will be no separate discussion on these items unless a Council Member or
citizen so requests, in which event, the items will be removed from the consent agenda and considered
separately.
.
.
2
"
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CITY OF STILLWATER
CITY COUNCIL MEETING NO. 06-03
February 7, 2006
REGULAR MEETING
4:30 P.M.
Mayor Kimble called the meeting to order at 4:30 p.m.
Present: Council members Harycki, Junker, Milbrandt, Polehna and Mayor Kimble
Staff present: City Administrator Hansen
City Attorney Magnuson
Finance Director Harrison
Fire Chief Glaser
Interim Community Development Director Lockyear
Police Chief Dauffenbach
Public Works Director Eckles
Director of Administration Knauss
City Clerk Ward
OTHER BUSINESS
. Human Riqhts Award Discussion
Tony Carr, chair of the Human Rights Commission, explained the proposal to present a
Human Rights Award. He said proposed dates and details are open for discussion and
input from the Council. Tentatively, the Commission would like to present the award in
May. The criteria and nomination forms, as proposed, are similar to those used in other
communities. There was a question about how to generate publicity to solicit
nominations. Mr. Carr said the Commission would like to post information/publicity on
the City's web site, as well as in local papers. Council member Polehna explained that
the intent of the award is to honor an individual/group that spearheads an effort that
benefits the community, such as the trail on Curve Crest that provides access to
Cub/Target for many disabled individuals in the area. Mr. Carr said other possible
honorees include the person who initiated the idea for curb cuts throughout the City or
who led the effort to provide ball fields; he said there are many possible efforts to be
recognized. Councilmember Milbrandt asked if there is such an award at the County
level. Mr. Carr said there are awards at the state level, but not at the County level that
he is aware of. Mr. Carr said the intent is for the award to be presented by the City
Council. Mr. Polehna said the proposal is to have a plaque at City Hall listing the annual
recipient.
.
Motion by Council member Polehna, seconded by Councilmember Harycki to approve the
concept of an annual Human Rights Award and criteria as proposed and to move forward with
implementing the concept. All in favor.
"
City Council Meeting - 06-03
February 7, 2006
Human Rights Commission member Ellie Samuelson spoke of a State Human RightS.
essay contest for sixth-eighth graders. She said she had talked with some local
teachers who think it's a good idea. The teachers she talked with suggested that a
Commission member meet with social studies teachers to discuss how to educate the
children about human rights issues and then next spring have English teachers invite
interested students to participate in the essay contest. She asked for the Council's
authorization to proceed. Council member Polehna explained that the Commission
would like authorization to work with Stillwater Junior High School staff; as proposed,
the Lake Elmo Human Rights Commission would work with Oakland Junior High School
staff in order to invite students from both District junior high schools to participate in the
essay contest.
Motion by Council member Polehna, seconded by Councilmember Milbrandt to authorize the
Commission to work with School District staff and begin preliminary discussions as to what to
include in the curriculum in preparation for possible participation in the human rights essay
contest. All in favor.
Discussion with Chuck Dohertv reqardinq land
City Attorney Magnuson reviewed his memorandum related to the provisions of the City
Charter that must be followed in the exchange of property as proposed. It was noted
that any such proposal must be approved by a four-fifths vote of the Council.
Councilmember Harycki said he had received many calls on this issue and he would b.
one-fifth that is not enthusiastic about the idea. Councilmember Milbrandt said he had
not seen a proposal put forward. Water Street Inn owner Chuck Dougherty clarified that
the City proposed the land trade two years ago; the proposal, he said, was for the City
to take the north 48 feet of his property in exchange for the railroad right-of-way on the
east side, a square foot by square foot exchange. He said the proposed land exchange
would ensure the City access to the River from a proposed park between the bookstore
and gas station, an opening to the River from Main Street. Mr. Dougherty said the
proposal was for a simple land exchange that has nothing to do with the rest of his
project proposal. The land exchange, he said, does help with his parking layout, square
it off and makes it easier to move around, and it gives the City what it was looking for--
permanent right-of-way to the River. Council member Milbrandt pointed out the proposal
for the land exchange goes back to when the City was looking at a plaza proposal.
Since then, Mr. Milbrandt noted, the plaza/gateway locations have all been shifted to the
north, making this proposal a nonfactor with regard to the plaza/gateway locations. Mr.
Milbrandt also pointed out the land exchange was related to previous Corps' floodwall
plans. Councilmember Junker also noted that when the plaza proposal was discussed,
the City did not even own the railroad right-of-way and said he didn't recall any
discussion of a land exchange. It was pointed out that the City did not acquire the
railroad right-of-way until 15 or 18 months ago, right-of-way that the City paid for.
Councilmember Harycki said he would be hesitant to give up the railroad property, as it
might be useful for trail connections/light rail or other such uses in the future.
.
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City Council Meeting - 06-03
February 7,2006
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Councilmember Harycki asked if the property was subject to any other
easements/encumbrances. City Attorney Magnuson said he is not sure if the property is
subject to any of the easements given for the floodwall project, but staff could check on
that. Mr. Dougherty said he has had conversations with the Corps; the Corps has
indicated it might be interested in using his parking lot as part of the flood protection
plan. Mayor Kimble asked if this land exchange would affect a decision on whether or
not to build on the north end of the Inn; Mr. Dougherty said it would not affect that
decision.
Councilmember Milbrandt said he thought the consideration of a land swap was
premature, saying there was no reason to think such a swap would be necessary to
facilitate the park/walkway or floodway plans. The Council viewed the original plaza
concept plans. Councilmember Milbrandt pointed out that those plans were purely
conceptual and never got down to specifics due to funding issues and unknowns
regarding the height of the flood protection plans. Councilmember Junker said the key
to the previous discussions was that the City did not have the railroad property to swap
and noted there have been dozens of scenarios, "wish lists," related to the
plaza/gateway proposal.
Council member Polehna noted that without f1oodwall/revised plaza plans, approving any
land exchange would be putting the cart before the horse.
.
Motion by Councilmember Milbrandt, seconded by Councilmember Harycki that the Council
not consider any land swap at this time as there is nothing to base consideration on at this
point. All in favor.
Library Proiect Update
.
Bill Hickey, president of the Library Board of Trustees, told the Council the project is
going well. To date, the Board has authorized $7,365,297 in work. Since the last
update, the Board has awarded electrical, mechanical, drywall and several smaller
contracts. The Board has not yet touched the contingency on the project. In the next few
days precast columns will be set; precast floors and planks will be set within the next 20
days, he said. The project is a bit behind in work in the existing building because the
state's plumbing permit process has changed, but that time is recoverable and not a
significant impact. Underground utilities will commence after precast work is completed.
Mr. Hickey said at one time there was talk of a stairway connection along the north edge
of the property to connect with the City's trail system; the stairway is not in the library
project budget, and he said a decision on the stairway will need to be made soon, in
conjunction with the award of retaining wall bids. There was a question about the cost of
the trail connection; Mr. Hickey estimated $50,000-$70,000. Councilmember Harycki
suggested that such a connection makes sense and would be more appropriate as part
of the Park Board mission, rather than the Library Board's. Councilmember Milbrandt
suggested that the Park Board would not be against such a proposal, but it could be a
budget issue for that Board. Mr. Hickey said he could hold the retaining wall bids if need
be. It was agreed to get the issue on the Park Board's February agenda.
Page 3 of 13
City Council Meeting - 06-03
February 7,2006
Request to hire full-time firefiqhter/enqineer
.
Fire Chief Glaser said the request for an additional full-time firefighter/engineer was
made during the 2006 budget preparation. The request was made due to personnel
safety issues, increasing calls for service, and the ever-increasing cost of overtime
being expended for shift vacancies during vacations/comp time/sick leave. In an effort to
offset those costs, the Fire Department submitted a grant request to the Department of
Homeland Security. Unfortunately, he said, that grant was denied. However, he said the
Fire Department's budget was modified for 2006 to account for the position being
approved. The modifications included a $12,600 reduction in requested overtime, a
$15,000 reduction in paid on-call salaries and a $56,000 reduction in the capital outlay
requests for 2006. Chief Glaser reviewed his memo outlining the justification for the
staffing request and requested permission to post the position and move forward with
the hiring. Councilmember Milbrandt questioned including the $56,000 in capital outlay
requests as a budget reduction, and noted that the additional staff represented an
ongoing expense rather than a one-time reduction. Mr. Milbrandt also suggested that
the issue of part-time personnel being less available to cover vacancies would not be
solved with the addition of a full-time person. There was a discussion about the two
personnel staff requirement and options for meeting that requirement, as well as the
difficulty in hiring paid on-call personnel. Councilmember Junker spoke of the trend to
implement fees for service as a way communities are dealing with budget issues.
Councilmember Junker said he thought the Council should review the fire service stud.
completed last year. City Administrator Hansen noted the study reviewed staffing
options related to the location of a possible new fire hall and did not address this
problem. Mr. Hansen pointed out the position being requested would be entirely
different that the current six staff people; this position would be a roving position, filling
in for the overtimes. Councilmember Milbrandt asked if such a position would be
allowed according to the existing union contract. Director of Administration Knauss said
she thought the contact language would allow that. Mr. Hansen agreed that the position
language would have to be carefully crafted to avoid future contract issues.
Motion by Council member Milbrandt, seconded by Council member Harycki to approve the
request to hire a firefighter/engineer and to establish a task force to work with Chief Glaser to
look at staffing issues/options. All in favor.
Control and Timinq of Future Development Activity
Public Works Director Eckles reviewed the properties under consideration for
development and those on the agenda for 2007 and beyond. If staff is to provide the
same level of input/oversight as in the past, he said the alternatives are to control the
number of developments that come in, have more staff, or do less with existing staff. Mr.
Eckles said what is proposed is to control the rate of development activity coming into
the City. The recommended timeline is for development activity in 2006 to be confined.
to the Liberty West, Royal Oaks, Millbrook/Palmer, Settler's Glen 9th Addition and
McKenzie-Meisterling properties, and in 2007, the Carlson property, Mary Lane parcels,
Page 4 of 13
City Council Meeting - 06-03
February 7,2006
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Bruggeman property and the parcel at County Road 12 and 15. Mr. Eckles said if the
activity is spread over three years as suggested, he thought most development
proposals could be satisfied. If the Council agrees with this approach, Mr. Eckles
suggested that the Council could pass a policy establishing a controlled rate of
development in the expansion area. He noted that development priorities could be
revisited on an annual basis. He suggested that adopting a controlled rate of
development policy also might set some expectations for developers, rather than "first in
the door" as is the current expectation. Councilmember Milbrandt noted that all those
properties mentioned for possible development in 2007 and beyond are shown in the
Comprehensive Plan as allowed for development in 2015. Mr. Milbrandt questioned
throwing out any potential date short of 2015 just because utilities are being put through
a property. Mr. Milbrandt said according to Met Council policy, the mere presence of
utilities through an area that does not have annexation rights by time will be
disapproved. Councilmember Polehna agreed with Mr. Milbrandt that the dates are
"throwing out a bone" and a case of putting the cart before the horse. Mr. Polehna said
he would like to see the infrastructure in place in order to plan for the long-term.
Council member Harycki said he would like to see the impact of the Palmer property
development before talking about any other developments. Mayor Kimble noted the
Comprehensive Plan/Orderly Annexation Agreement provides for the annexation of
Phase 4 properties in 2015, but also provides for owners of Phase 4 properties whose
land is contiguous to the City to request early annexation; he noted that in all cases
those requests have been accommodated in the past. Council member Milbrandt said
he was opposed to putting artificial dates out to the public. Mr. Milbrandt pointed out that
all those projects proposed for work in 2006 are essentially approved projects; he also
noted that the Council had denied requests for early annexation (Bruggeman and the
property owner represented by Greg Johnson) due to concerns about the infrastructure
and other issues. Mr. Eckles said his proposal was not intended to move anything
forward prematurely, but rather to deal with staff workload and take some of the
pressure off the City. Mayor Kimble said if the issue is staff time, then the Council ought
to consider contracting for additional engineering services as he spoke of the negative
effects of putting off growth.
.
Motion by Council member Milbrandt, seconded by Councilmember Junker to accept Mr.
Eckles report but take no action because the City already has policies in place in the
Comprehensive Plan and Orderly Annexation Agreement to control the rate of development.
All in favor.
STAFF REPORTS
City Clerk Ward referred to her memo regarding three meeting dates that the Council
may want to consider changing due to holidays or conflict with election dates. It was
agreed to keep the March 7 meeting date with adjournment by 6 p.m., to move the July
4 meeting to July 11 and move the Nov. 7 meeting to Oct. 31.
.
Page 5 of 13
City Council Meeting - 06-03
February 7, 2006
Motion by Council member Milbrandt, seconded by Council member Junker that the March 7 .
meeting date with adjournment by 6 p.m., to move the July 4 meeting to July 11 and move the
Nov. 7 meeting to Oct. 31. All in favor.
Meeting recessed at 6: 10 p.m.
RECESSED MEETING
7:00 P.M.
Mayor Kimble called the meeting to order at 7 p.m.
Present: Council members Harycki, Junker, Milbrandt, Polehna and Mayor Kimble
Staff present: City Administrator Hansen
City Attorney Magnuson
City Clerk Ward
Fire Chief Glaser
Interim Community Development Director Lockyear
Police Chief Dauffenbach
Public Works Director Eckles
APPROVAL OF MINUTES
Motion by Council member Junker, seconded by Councilmember Milbrandt to approve the .
regular meeting minutes of January 17, 2006. All in favor.
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
Swearinq in of Officer Sriene Mueller
Police Chief Dauffenbach introduced Officer Sri Mueller, a recent graduate of
Minneapolis Community College in law enforcement. Mayor Kimble administered the
oath of duty to Officer Mueller and welcomed her to City service.
Presentation of Certificate of Appreciation to Gary Talbot
Mayor Kimble presented a certificate of appreciation to Gary Talbot for his years of
service on the Joint Cable Commission from February 1993 to January 2006.
OPEN FORUM
There were no public comments.
CONSENT AGENDA*
Motion by Councilmember Junker, seconded by Council member Polehna, to approve the .
Consent Agenda.
Page 6 of 13
City Council Meeting - 06-03
February 7,2006
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Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble
Nays: None
Resolution 2006-35, directing payment of bills
Resolution 2006-36, accepting proposal and awarding contract for the service of
portable restrooms in Stillwater Parks
Approval to purchase computer for Engineering Department - MIS
Approval to renew the City's subscription to the antivirus software package
Resolution 2006-37, approval of maintenance agreement for SignCAD
Resolution 2006-38, accepting work and ordering final payment for South Main Street
Parking improvements (Project 2004-05)
Possible approval of American Diabetes Association Walk Special Event - October 7,
2006
PUBLIC HEARINGS
Case No. SUP/06-02. This is the date and time for a public hearinq to consider an appeal of
the Planninq Commission's decision on a request from Craiq Mevissen. representinq
SuperValu, for a special use permit for a fuel center located at 1801 Market Drive (CUB Foods)
in the BP-C. Business Park Commercial District. Notices were mailed to affected property
owners and published in the Stillwater Gazette on January 27.2006.
.
Interim Community Development Director Lockyear said the appeal represented a
request that the petitioner be referred back to the Planning Commission for further
study. If denied, he said the petitioner would not be able to reapply for a year under the
current ordinance. The petitioner has indicated the desire to refine the presentation. The
recommendation, he said, is to deny without prejudice, which would allow the petitioner
to reapply at any time within the next year.
Mayor Kimble opened the public hearing.
Linda Fisher, representing SuperValu, said they had taken a close look at the concerns
expressed by the Planning Commission and Heritage Preservation Commission, as well
as other criteria in the ordinance that the applicant needs to do a better job of
addressing. She said the request is to deny the application without prejudice so they
have the ability to file a new application addressing the concerns in full and then go
back through the process. No other comments were received, and the hearing was
closed.
.
Councilmember Junker said from the Planning Commission aspect, he did not feel the
applicant was very well prepared regarding the issues. Councilmember Harycki said the
Heritage Preservation Commission felt the proposal looked like it was thrown together
rather quickly without any design elements. Council member Milbrandt asked whether a
fuel center was addressed in the original PUD; Mr. Lockyear said it was not. Mr.
Milbrandt said from the Planning Commission meeting minutes it would appear there
wasn't a vote on the fuel center, and he asked for clarification of that issue.
Page 7 of 13
City Council Meeting - 06-03
February 7,2006
Council member Junker said there was one motion - to approve the pharmacy propose
and deny the fuel center; vote was 8-0. Mr. Junker said he thought the Planning
Commission would be receptive to looking at a new proposal, as Mr. Lieberman said the
Heritage Preservation Commission would be.
Motion by Council member Polehna, seconded by Councilmember Harycki to deny the fuel
center application without prejudice.
Ayes: Council members Harycki, Junker, Polehna, Milbrandt and Mayor Kimble
Nays: None
City Attorney Magnuson noted the applicant should agree to waive the 60-day rule; Ms. Fisher
said SuperValu will provide a letter agreeing to waive the 60-day rule.
Case No. ZAT/06-01. This is the date and time for a public hearinq to consider a request from
City of Stillwater for a Zoninq Ordinance text amendment establishinq a New Neiqhborhood
Conservation District and Desiqn Guidelines for infill development in the Conservation District;
Case No. ZAT/06-02. A Zoninq Ordinance text amendment revisinq the Duplex Residential
District, RB, requlations reqardinq lot coveraqe, buildinq heiqht setbacks as an element of the
Neiqhborhood Conservation Proqram. Notice was published in the Stillwater Gazette on
January 27. 2006 and Case No. ZAM/06-01. A Zoninq Ordinance map amendment applyinq
Neiqhborhood Conservation Overlay District Requlations. Notices were mailed to affected .
property owners and published in the Stillwater Gazette on January 27,2006.
Interim Community Development Director Lockyear explained the development of the
proposed guidelines came from direction by the City Council in July 2005. An infill
design subcommittee developed the guidelines, which were approved by the Planning
Commission by unanimous vote on Jan. 9, 2006. The intent of the design guidelines
and zoning changes is to provide a structure to encourage development that will fit into
the City's older neighborhoods, he said. The map outlines the basic area that would
encompass the new Neighborhood Conservation District; the new Conservation District
would include all of the area currently zoned RB, but exclude the CBD, Central
Business District, area. Mr. Lockyear also reviewed the proposed zoning changes -
yard setbacks, garage setbacks, maximum impervious lot coverage, maximum building
coverage and height. Multifamily use would no longer be an allowed use. Brian Larson,
consulting architect, reviewed the proposed design guidelines and design review
process; he pointed out the guidelines/process do not apply to remodel projects at this
time, only to vacant lots or lots made vacant by the removal of an existing structure.
Mayor Kimble questioned the height limitation and whether a variance would be
required to construct a house taller than 27 feet on a lot of less than 15,000 square feet;
he suggested perhaps rather than a specific number, height should be limited to a
height not to exceed neighboring buildings. Mayor Kimble said he would not like to .
create a guideline that requires a variance in order for an infill structure to fit into a .
neighborhood, which might be the situation created by the proposed height limitation.
Page 8 of 13
City Council Meeting - 06-03
February 7,2006
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Mr. Lockyear said the height issue could be looked at and possibly changed for the
second reading. Jeff Johnson, member of the Heritage Preservation Commission who
served on the infill subcommittee, said there is some ambiguity in defining height and
suggested that height be more clearly defined by ordinance or left as a design element.
Mayor Kimble said height is defined by code/ordinance and it would not be possible to
build a two-story house over 18' in width and not exceed 27' in total building height, the
proposed height limit for structures on lots less than 15,000 square feet.
Mayor Kimble opened the public hearing.
Howard Lieberman, chair of the HPC and member of the infill design committee, spoke
of a recent HPC meeting where the first of the issues related to the design guidelines
were raised. He said there is a lot of room for disagreement - one person's fitting in is
another person's eyesore. The issue arose over the proposal to build several houses of
a more contemporary design in a traditional neighborhood, he said. Mr. Lieberman
suggested the new design guidelines represent a change and it will take some time to
work through the issues. He suggested that before the proposal is adopted in its final
form it is important to be clear on where the Council wants this to go, as it can be
interpreted in many ways. Council member Harycki noted that the document can be fine-
tuned and changed as necessary. Councilmember Milbrandt said it was important to
foster such discussion.
.
David Hanson, 2660 Fairlawn Dr., who also owns property on Third Street, asked if the
guidelines pertain to that property. Mr. Hanson's other property is in the CBD area and
not subject to the proposed guidelines, he was informed.
No other comments were received, and the hearing was closed.
Councilmember Junker said he thought the key to the issue is that these are design
"guidelines," and moved to accept the first reading. Councilmember Harycki seconded the
motion but asked about the process and how the document might be amended in the future if
that is the desire.
.
City Attorney Magnuson said an ordinance can be amended with two readings, but
suggested that if the Council is not sure of the language as presented, it should work on
the document and try to refine those things that seem ambiguous at this point.
Council member Milbrandt pointed out that, unlike an ordinance, the design guidelines
can be changed at any time, and noted that the only issue raised during the Council
discussion about the proposed ordinance changes was Mayor Kimble's suggestion
about the height limitation. City Attorney Magnuson suggested that the design review
process should be taken from the guidelines and incorporated as an ordinance change
to require a design permit. Mr. Magnuson also said the zoning map will have to be
changed to show the Conservation District overlay area. Mayor Kimble suggested that
the appeal process also be incorporated in the ordinance. It was agreed to have Mr.
Magnuson revise the proposal so the design guidelines become a stand-alone
document, separate from the related ordinance and proposed changes to the RB
Page 9 of 13
City Council Meeting - 06-03
February 7,2006
Zoning District. Mr. Johnson said the intention of including some of the ordinance- .
related language in the design guidelines was to provide applicants with an overview of
the process. Councilmember Milbrandt asked if someone would be subject to the
ordinance if the Council had a first reading at this time; City Attorney Magnuson said an
ordinance is not in effect until a second reading is held and published in the newspaper.
Motion by Councilmember Milbrandt, seconded by Councilmember Harycki, to approve the first
reading, with the ordinance language broken out from the guidelines for the second reading.
Council member Junker withdrew his original motion.
Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble
Nays: None
UNFINISHED BUSINESS
There was no unfinished business.
NEW BUSINESS
Possible approval of Nature Vallev Grand Prix
Police Chief Dauffenbach and Fire Chief Glaser said they had reviewed the plans and.
were comfortable with the plans. Andrew Dahl asked for approval to hold the 5th Nature
Valley Grand Prix bike race on June 18, 2006. He briefly described the five-day race,
which ends in Stillwater. He said the race will be conducted the same as it has been in
past years. Residents on the route will be notified shortly and again in the spring, he
said. Councilmember Harycki asked if there was any way to soften the loss of public
parking; Chief Dauffenbach said he would look at that and bring the issue to the
Downtown Parking Commission. Councilmember Milbrandt suggested that if requested,
downtown businesses be allowed to use sandwich board signage the day of the race to
let people know they are open for business. Mr. Dahl said he would be happy to work
with the businesses.
Motion by Councilmember Polehna, seconded by Council member Harycki to approve the race
date and ask that organizers work with downtown businesses on ways to let people know
businesses are open during the race. All in favor.
Possible of advisory committee recommendations - Lumberiack Davs
David Eckberg, St. Croix Events, said the Lumberjack Days Advisory Committee has
made several recommendations for changes to this year's event for which the
Committee is seeking Council approval. The recommended changes include reinstating
Sunday night activities, including a light concert with ice cream social along with the
fireworks display. The proposal is that Sunday evening be family-oriented, with no ..
alcohol served, he said. Also recommended is that music end at 11 p.m., rather than 10-'
Page 10 of 13
City Council Meeting - 06-03
February 7, 2006
.
p.m. as in 2005, to hopefully ease outside-the-park crowd gatherings. Also, the
Committee is recommending that family events be shifted from the parking lot adjacent
to Maple Island Hardware to Lowell Park south. Activities proposed to be held in Lowell
Park south include the bike and skateboard demonstrations, Teddy Bear Band, Disney
Party Patrol, bingo, chess tournament, rock-paper-scissors tournament, coin scramble,
ice cream social, and the kids' inflatable apparatus. Movement of traffic from the north
to the south portions of Lowell Park was discussed by the Committee, he said, with the
recommendation that a pedestrian crosswalk, staffed by licensed officers, be
implemented in front of the bridge. St. Croix Events, he said, would recommend the
crosswalk at the bridge be eliminated and with signage, fencing, barriers and internal
security to direct people to cross under the bridge. There would be no alcohol served in
the south part of the park, he said. Councilmember Harycki noted there have been
instances when the levee walk has been flooded and questioned what would happen to
the pedestrian traffic if that were the case this year. Mr. Eckberg said flooding has
occurred only once since 1994 and in that instance the flooding could have been
handled with sandbagging and pumping. If that would not work in case of flooding this
year, Mr. Eckberg said either the crosswalk in front of the bridge could be implemented
or activities moved to the north end. Councilmember Harycki asked Chief Dauffenbach
if he foresaw any safety issues with funneling a large crowd under the bridge. Chief
Dauffenbach said he did not see that as a huge problem. Chief Dauffenbach said in the
past when activities were held in both sides of the park, the problem has been that
people don't go under the bridge, but cross in front of the bridge on Chestnut Street.
Chief Dauffenbach said he had looked at several options; it is his department's
recommendation to control the intersection. The Chief said he would be willing to work
with St. Croix Events but at the same time be prepared should St. Croix Events'
alternatives not work out. Councilmember Milbrandt said he has grave concern about
expanding the footprint of the event to the south, saying there is plenty of room to the
north to accommodate the kids' activities. Councilmember Harycki also expressed a
concern about expanding activities to the south and asked for Public Works Director
Eckles' reaction. Mr. Eckles said the proposal could be accommodated; the challenge
for Public Works is to keep the south park in good condition with the additional traffic.
Councilmember Junker said he looked at the proposal as better not bigger, suggesting
the proposal does not represent any expansion of the event. Councilmember Harycki
argued that the proposal is an expansion as there will be more vendors. Councilmember
Polehna said the proposal trades a gravel parking lot for a grassy area and offers a
nice, safe place for the kids' activities, away from adult activities. There was a question
about the cost of hiring additional officer time should that be necessary for the
pedestrian traffic. Mr. Eckberg noted the financial agreement will come before the
Council in the next month or so.
.
Motion by Councilmember Polehna, seconded by Councilmember Junker to approve the
Advisory Committee recommendations, leaving the decision regarding the pedestrian traffic
control to Chief Dauffenbach and St. Croix Events.
. Motion passed 3-2, with Councilmembers Harycki and Milbrandt voting no.
Page 11 of 13
City Council Meeting - 06-03
February 7, 2006
Possible approval of feasibilitv study of Second & Nelson Storm Sewer Improvements - .
Project 2006-08
Public Works Director Eckles reviewed the problem created in large storm events. Past
remedies have not corrected the problem. The recommended solution, he said, is to
replace an existing 24-inch pipe with a 36-inch diameter pipe. A feasibility study has
been completed. Cost is estimated at about $139,000. A funding option, he said, is to
assess the drainage area, which, excluding right-of-way, includes about 58 acres. In the
past, projects have been assessed at a rate of 4.5 cents a square foot, about $2,000 an
acre or $450 per 1 O,OOO-square foot lot. Using 4.5 cents per square foot assessment
rate would raise $114,750. He said an additional $24,000 could come from the Storm
Water Utility Fund. Another option, he said, would be to raise the assessment rate to 5.5
cents, $550 per 10,OOO-square foot lot. He noted there is some justification for
increasing the assessment rate, as it has been some time since that rate has changed.
Councilmember Harycki asked if the residents in the assessment area had benefited
from any other project that utilized Storm Water Utility funds; Mr. Eckles said a number
of street projects have been completed in the area. Councilmember Milbrandt and
Councilmember Junker questioned the drainage area map. Mr. Eckles explained that
water from the drainage area does flow through the pipe in question.
Motion by Council member Milbrandt, seconded by Councilmember Harycki to adopt
Resolution 2006-39, Resolution Receiving Report and Calling Hearing on 2nd and Nelson .
Streets Storm Sewer Improvement Project (Project 2006-08) with 4.5 cents a square foot
assessment rate and calling for a hearing on March 21.
Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble
Nays: None
STAFF REPORTS (continued)
Fire Chief Glaser said the Department has been notified that it is the recipient of a
$35,000 fire prevention and safety grant from the Department of Homeland Security. He
said they are looking at a smoke detector program to fund with the grant money. He told
the Council that in the past two years the Department has received over $201,000 in
grants, donations and through fund-raising efforts.
ADJOURNMENT
Motion by Councilmember Junker, seconded by Councilmember Polehna to adjourn at 8:43
p.m.
Jay L. Kimble, Mayor
ATTEST:
.
Diane F. Ward, City Clerk
Page 12 of 13
.
.
.
City Council Meeting - 06-03
February 7, 2006
Resolution 2006-35, directing payment of bills
Resolution 2006-36, accepting proposal and awarding contract for the service of
portable restrooms in Stillwater Parks
Resolution 2006-37, approval of maintenance agreement for SignCAD
Resolution 2006-38, accepting work and ordering final payment for South Main Street
Parking improvements (Project 2004-05)
Resolution 2006-39, resolution receiving report and calling hearing on 2nd and Nelson
Streets Storm Sewer Improvement Project (Project 2006-08)
Page 13 of 13
. Memorandum
To: Mayor and City Council
From: Bob Lockyear, Interim Community Development Director
Date: February 16,2006
Re: Status of the Central Business District (CBD) Height Overlay Proposal
.
Background: The CBD Height overlay District proposal was first brought to the CPC on
January 9,2006. The Planning Commission reviewed the proposal and asked staff to
refine the map and clarify how height was to be measured. A new map was provided
which clarified the heights in the proposed overlay district as welJ as a clarification of
how measurements would be taken. (see attached)
At their most recent meetin& on February 13th, the issue was again discussed and the
Planning Commission took no action on the proposed CBD height Overlay District
Proposal as presented by staff They directed staff to obtain more input from the
downtown property owners as well as residents along the bluff line surrounding the CBD.
They also indicated that they would like to have an inventory of the heights of the
buildings in the downtown area as well as a review of the proposal by the other staff for
their comments.
With the Mayor's and Council's permission, planning staff intends convene a public
meeting of persons interested in the proposal to change the CBD height regulation. The
format of the meeting will be to provide a short explanation of the intent of the proposed
change and to take comment from the persons in attendance.
We have set a date for the meeting of Thursday, March 2nd to be held here in the council
chambers. We plan to publish notice in the paper as well as send a notice via us mail to
the addresses of properties in the CBD as well as a number of residential properties along
the bluff above the downtown.
Action Requested: Sanction a public meeting to be held by staff regarding the height
proposal for the CBD and authorize the associated cost for noticing and supporting
presentation information.
Attachments: CBD Height map
Building height determination
.
Height Overlay District for Central Business District and Land East of BNRR right .
of way to the North and South CBD boundary extended
Allowable building height shall be determined by starting the height detennination from
the lowest street curb level adjacent to the subject property and measuring to:
A. For Flat Roofs: ... the highest parapet wall of the proposed building.
B. For Peaked Roofs: ... the highest roof peak of the proposed building.
Exception: In areas determined by the City of Stillwater to be in the floodplain, as listed
on the ~'Flood Insurance Rate Map" of the Federal Emergency Management Agency the
building height shall be determined by starting the measurement from one foot (1') above
the flood elevation recorded for the subject property.
Note: All properties along Main Street which front on more than one street will have the
height measurement taken fonn the Main Street side of the property.
Highest parapet wall ofbuilding
.
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{water
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MAGNUSON LAw FIRM
LICENSED IN MINNESOTA AND WISCONSIN
THE DESCH OFFICE BUILDING
333 NORTH MAIN STREET' SUITE#202 . STILLWATER, MN 55082
TELEPHONE: (651)439-9464 . FAX: (651)439-5641
WWW.MAGNUSONLAwFIRM.COM
DAVID T. MAGNUSON
MARGARET M. MURPHY
MEMORANDUM
TO:
Larry Hansen
FROM:
David T. Magnuson
DATE:
February 15,2006
RE:
MnDOT
MnDOT has initiated contact with at least two property owners on South Broadway
whose backyards abut the MnDOT right-of-way line of South Main Street.
MnDOT is interested in reconveying to adjacent property owners some or all of each
properties' back yards. The purpose for the reconveyance, according to at least one owner, is
that MnDOT would like to relieve itself from some of the liability for owning portions of this
bluff.
Keith McMurray, the representative of Right-of-Way for MnDOT, sent me maps of the
area in question. Keith needs a written request from the City and the reconveyance would then
be made directly from MnDOT to Stillwater. We would need to pay the appraised value which
can be determined either by an appraiser that we hire or through MnDOT's appraiser in-house in
their Oakdale office.
We have made this arrangement in the past, most recently with the Lofts Project. The
written agreement with Lofts states that we would make the. request to MnDOT and then
reconvey to the private owners, with the understanding that the private adjacent owners would
reimburse the City for any costs or expenses associated in the reconveyance effort.
Further, since this property will not have been held for open space or dedicated for park
use, the Charter provisions for the changing of park land are not involved. The action requested
would be a direction to request that a communication be sent to MnDOT asking for the
reconveyance subject, of course, to reaching an agreement with adjacent owners for
reimbursement of any City costs.
Respectfully,
~
Stillwater City Attorney
DTMlnm
Enclosures
Dave Magnuson
From:
Sent:
To:
Subject:
Keith McMurray (Keith.McMurray@dot.state.mn.us)
Monday, February 13, 2006 11: 11 AM
dtmagnuson@magnusonlawfirm.com
Nelson Property in Stillwater Recon 2006-0007 CS 8214
.
2006021310453 2006021310442
i33.pdf (695 KB)135.pdf (135 KB).
attached please find copy of area in question. The land to be
reconveyed has not yet been determined. Please send letter to Mn/DOT, from City asking for
us to sell to the City. Please address letter to:
Minnesota Department of Transportation
Metro Division
1500 W Co Rd 82
Roseville Mn. 55113
Attn: Ms. Debra Sleeper
Keith R. McMurray
Metro Right of Way
Reconveyance Specialist
651-582-1635
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Peter Boosalis Stillwater Recon 2006-0006
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2006021309561
~ 19.pdf (826 KB).
attached please find copy of area in question. The land to be reconveyed has
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Attn: Ms. Debra Sleeper
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LIST OF BILLS
EXHIBIT n An TO RESOLUTION #2006-40
.0,000 Lakes Chapter ICC
1 st Line/Leewes Ventures LLC
3D Specialties, Inc.
A.W.1. Diversifies LLC
Abbott Paint
ABC Company
Ace Hardware
Advanced Sports Wear
APMP
Appletree Institute
Aspen Mills
ATSSA
B J Haines Tree Service
Ballis, Tom
Big Ink
Bonestroo, Rosen, Anderlik
Brines Bar & Restaurant
Brines Market
Buberl, Larry
Budget Lighting
Campion, Barrow & Associates
.arquest
artridge World
Catco - St. Paul
Cities Digital Solutions
Clark, Luann
Clog Un-Boggier Inc.
Coca Cola
Commissioner of Transportation
Consolidated Welding Supply
Coordinated Business Systems
Crysteel Truck Equipment
Cub Foods
DAR.E. America Merchandise
Dauffenbach, Larry
Delta Dental
Desch, Mark L & Gloria M
Eichten's Service & Repair
Fire Marshall Assoc. MN
Frank Madden & Associates
Franklin Covey
G & K Services
Gopher State One Call
Greeder & Mondor Electric Co
H & L Mesabi
.ennePin Technical College
Heritage Printing
Ideal Tool & Machine Co.
IFP Test Services, Inc.
Seminar/Conferences Fees
Concession Supplies
Shear bolt
Battery Box
General Supplies
2nd Half 2005 TIF #1 Collections
Equipment Repair Supplies
Concession Supplies
Memberships & Dues
March 2006 Cobra Health/Hospital Ins
Uniforms
Seminar/Conferences Fees
Tree Removal
Reimburse for Lumber & Supplies
Graphics for Zamboni
Professional Services
CDD Commission Reception
Lunches for CDD Interviews
January Animal Transport
Equipment Repair Supplies
Psych Evaluations
Equipment Repair Supplies
Refill Ink
Equipment Repair Supplies
Document Scanning, Compact Disk
Cleaning at Public Works
Professional Services
Soda for Concessions
2005 MN/DOT Standard Specification book
General Supplies
Equipment Repair Supplies
Tailgate Spreader, Spreader Kit & Top Screen
Concession Supplies
DAR.E. Supplies
Reimburse for Lunch Meeting
February 2006 Cobra
2nd Half 2005 TIF #1 Collections
Equipment Repair Supplies
FMAM Membership
Professional Services
Office Supplies
Uniforms, Rugs, Towels, Soap
January Billable Tickets
Lift Station Repairs
Equipment Repair Supplies
Training & Education
Letterhead
Equipment Repair Supplies
Psych Exam
235.00
2,415.68
41.84
360.00
73.81
2,006.69
147.87
1,324.00
20.00
29,615.43
20.24
190.00
1,350.00
91.43
1,320.60
546.00
314.85
35.05
185.00
528.77
1,125.00
204.17
54.28
624.59
823.77
140.00
600.00
1,928.10
46.33
90.53
130.98
1,597.50
59.90
135.50
32.05
311 .20
9,790.98
610.00
70.00
126.00
44.31
2,613.39
189.90
533.00
1,601.28
241.60
1,250.04
340.00
350.00
EXHIBIT" A" TO RESOLUTION #2006-40
Imagineering
J-Craft
Jansen, Chad
Johnson Controls
Kelly Inn
Knauss, Chantell
Lanoga Corporation
Larson, Brenner, Architects
Law Enforcement Tech Group
League of MN Cities
League of MN Cities
Linner Electric Co.
M J Raleigh Truck
Mac Queen Equipment
Magnuson Law Firm
Matrix Communications
Menards
Metro Fire
Meyer, Karen
MN Dept of Labor & Industry
MSFCA
Munkelwitz, Floyd & Judith
Napa
North Hennepin Community College
Office Depot
Oil Air Products, Inc.
Olsen Chain & Cable Inc.
OnSite Sanitation
Orrin Thompson Homes
Parts Associates, Inc.
Pasket, Dennis
PC Solutions
Pixelwerx LLC
Quill Corporation
R & R Specialties, Inc.
Riedell Shoes, Inc.
River Valley Printing
Roettger, David
SignCad Systems, Inc.
Semler, John D & Kelly L.
Softchoice Corporation
St. Cloud State University
Stick Wizard, Inc.
Stillwater Gazette
Stillwater Towing
Strategic Insights, Inc.
Streicher's
Sysco Minnesota Inc
Page 2
Professional Services
Equipment Repair Supplies
Reimburse for Menards Purchase
Equipment Repair Supplies/Maintenance Agreement
Hotel Rooms for Conference
Reimburse for February Expenses
2nd Half 2005 TIF #1 Collections
Professional Services
Paper for Pentax Printers
Seminar/Conference Fee
Insurance Claim
Minor Equipment
Material for Grading 4th & Hickory Sewer
Seminar/Conference Fee
Professional Services
Equipment Repair
Equipment Repair Supplies
Safety Equipment
Refund Learn to Skate Fees
2006 MN Accessibility Code Seminar
Fire Sprinkler Training
CO Capital Outlay Bond, 2005MZ
Equipment Repair Supplies
Tuition/Tim Moore
Office Supplies
Equipment Repair Supplies
Latch Kit
Weekly Service
Grading Escrow Refund
General Supplies
Reimburse for Donuts for Parking Meeting
Maintenance Agreement
Install Graphics on Zamboni
Office Supplies
Equipment Repair Supplies
Concession Supplies
3 pt Forms
Reimburse Expenses for Training
Maintenance Agreement
2nd Half 2005 TIF #1 Collections
Antivirus Software
Law Enforcement Training
Concession Supplies
Publishing
Towing
Capital Planning Software
Baton Holder
Concession Supplies
~
'.
1,396..
183.
96.39
16,797.50
221.00
256.61
6,686.54
1,700.60
276.90
20.00
500.00
99.05
1,677.13
300.00
7,428.43
170.00
414.62
190.00
130.00
35.00
150.00
95,550.00
78..
542.
288.83
199.82
27.42
1 09.46
1,500.00
377 .96
21.71
234.69
1,250.00
296.02
517.48
76.89
104.37
1,538.54
962.35
4,384.76
2,425.01
314.00
630.00
122.45
765.6_
639.0
31.90
1,230.67
~
EXHIBIT" A" TO RESOLUTION #2006-40
_ee's Plus
he Retrofit Companies
Ultimate Office
Unique Paving Material
United Refrigeration, Inc.
United Rentals
US Bank
Vend net
Viking Industrial Center
Washington County Assessment & Taxation
Washington County Recorder
Washington County Road & Bridge
Washington County Transportation
Waste Management
Workwell Occupational
Wrap-N-Ship
Yocum Oil Co
ADDENDUM TO BILLS
3D Specialties, Inc.
Abbott Paint
~onestroo, Rosen, Anderlik
~entury Power Equipment
Cub Foods
Emergency Apparatus Maintenance
Independent School District
Lake Country Door
Office Depot
Owest Communication
Xcel
Adopted by the City Council this
21st Day of February, 2006
.
DAR.E. Supplies
Replace Fixtures in Dome
Office Equipment
Asphalt
Refrigerant
General Supplies
Levee Wall System Interest
Equipment Repair Supplies
Safety Equipment
2006 Truth in Taxation Notice
Publishing
Equipment Repair
Traffic Services
3rd Payment Adjusted 2005 Certification
Pre-Employment Drug Screen
Freight
Fuel
Sign Posts and Supplies
General Supplies
Professional Services
Equipment Repair Supplies
Dish Detergent
Automotive Repair
2005 Collection for TIF #1 & #4
Repair to Garage Door
Office Supplies
Telephone
Electricity & Natural Gas
Page 3
176.54
29,674.90
614.32
135.47
2,571.98
337.59
750.00
26.78
252.11
1,232.59
94.00
70.01
676.06
9,176.02
975.00
36.77
4,430.15
282.08
42.50
3,536.50
2.68
11.32
2,027.19
120,393.56
370.00
138.51
748.30
4,444.79
TOTAL 402,664.43
"
LIST OF BILLS
. EXHIBIT" A" TO RESOLUTION #2006-40
1 0,000 Lakes Chapter ICC
1 st Line/Leewes Ventures LLC
3D Specialties, Inc.
A.W.1. Diversifies LLC
Abbott Paint
ABC Company
Ace Hardware
Advanced Sports Wear
APMP
Appletree Institute
Aspen Mills
ATSSA
B J Haines Tree Service
Ballis, Tom
Big Ink
Bonestroo, Rosen, Anderlik
Brines Bar & Restaurant
Brines Market
Buberl, Larry
Budget Lighting
Campion, Barrow & Associates
. Carquest
Cartridge World
Catco - S1. Paul
Cities Digital Solutions
Clark, Luann
Clog Un-Boggier Inc.
Coca Cola
Commissioner of Transportation
Consolidated Welding Supply
Coordinated Business Systems
Crysteel Truck Equipment
Cub Foods
DAR.E. America Merchandise
Dauffenbach, Larry
Delta Dental
Desch, Mark L & Gloria M
Eichten's Service & Repair
Fire Marshall Assoc. MN
Frank Madden & Associates
Franklin Covey
G & K Services
Gopher State One Call
Greeder & Mondor Electric Co
. H & L Mesabi
Hennepin Technical College
Heritage Printing
Seminar/Conferences Fees
Concession Supplies
Shear bolt
Battery Box
General Supplies
2nd Half 2005 TIF #1 Collections
Equipment Repair Supplies
Concession Supplies
Memberships & Dues
March 2006 Cobra Health/Hospital Ins
Uniforms
Seminar/Conferences Fees
Tree Removal
Reimburse for Lumber & Supplies
Graphics for Zamboni
Professional Services
COD Commission Reception
Lunches for COD Interviews
January Animal Transport
Equipment Repair Supplies
Psych Evaluations
Equipment Repair Supplies
Refill Ink
Equipment Repair Supplies
Document Scanning, Compact Disk
Cleaning at Public Works
Professional Services
Soda for Concessions
2005 MN/DOT Standard Specification book
General Supplies
Equipment Repair Supplies
Tailgate Spreader, Spreader Kit & Top Screen
Concession Supplies
DAR.E. Supplies
Reimburse for Lunch Meeting
February 2006 Cobra
2nd Half 2005 TIF #1 Collections
Equipment Repair Supplies
FMAM Membership
Professional Services
Office Supplies
Uniforms, Rugs, Towels, Soap
January Billable Tickets
Lift Station Repairs
Equipment Repair Supplies
Training & Education
Letterhead
235.00
2,415.68
41.84
360.00
73.81
2,006.69
147.87
1,324.00
20.00
29,615.43
20.24
190.00
1,350.00
91.43
1,320.60
546.00
314.85
35.05
185.00
528.77
1,125.00
203.85
54.28
624.59
823.77
140.00
600.00
1,928.10
89.99
90.53
130.98
1,597.50
59.90
144.31
32.05
311.20
9,790.98
610.00
70.00
126.00
44.31
2,613.39
189.90
533.00
1,601.28
241.60
1,250.04
EXHIBIT" An TO RESOLUTION #2006-40
Ideal Tool & Machine Co.
IFP Test Services, Inc.
Imagineering
J-Craft
Jansen, Chad
Johnson Controls
Kelly Inn
Knauss, Chantell
Lanoga Corporation
Larson, Brenner, Architects
Law Enforcement Tech Group
League of MN Cities
League of MN Cities
Linner Electric Co.
M J Raleigh Truck
Mac Queen Equipment
Magnuson Law Firm
Matrix Communications
Menards
Metro Fire
Meyer, Karen
MN Dept of Labor & Industry
MSFCA
Munkelwitz, Floyd & Judith
Napa
North Hennepin Community College
Office Depot
Oil Air Products, Inc.
Olsen Chain & Cable Inc
OnSite Sanitation
Orrin Thompson Homes
Parts Associates, Inc.
Pasket, Dennis
PC Solutions
Pixelwerx LLC
Quill Corporation
R & R Specialties, Inc.
Riedell Shoes, Inc.
River Valley Printing
Roettger, David
SignCad Systems, Inc.
Semler, John D & Kelly L.
Softchoice Corporation
S1. Cloud State University
Stick Wizard, Inc.
Stillwater Gazette
Stillwater Towing
Page 2
Equipment Repair Supplies
Psych Exam
Professional Services
Equipment Repair Supplies
Reimburse for Menards Purchase
Equipment Repair Supplies/Maintenance Agreement
Hotel Rooms for Conference
Reimburse for February Expenses
2nd Half 2005 TIF #1 Collections
Professional Services
Paper for Pentax Printers
Seminar/Conference Fee
Insurance Claim
Minor Equipment
Material for Grading 4th & Hickory Sewer
Seminar/Conference Fee
Professional Services
Equipment Repair
Equipment Repair Supplies
Safety Equipment
Refund Learn to Skate Fees
2006 MN Accessibility Code Seminar
Fire Sprinkler Training
CO Capital Outlay Bond, 2005MZ
Equipment Repair Supplies
Tuition/Tim Moore
Office Supplies
Equipment Repair Supplies
Latch Kit
Weekly Service
Grading Escrow Refund
General Supplies
Reimburse for Donuts for Parking Meeting
Maintenance Agreement
Install Graphics on Zamboni
Office Supplies
Equipment Repair Supplies
Concession Supplies
3 pt Forms
Reimburse Expenses for Training
Maintenance Agreement
2nd Half 2005 TIF #1 Collections
Antivirus Software
Law Enforcement Training
Concession Supplies
Publishing
Towing
If
340..
350.00
1,396.85
183.20
96.39
16,797.50
221.00
256.61
6,686.54
1,700.60
276.90
20.00
500.00
99.05
1,677.13
300.00
7,428.43
170.00
433.73
190.00
130.00
35.00
150.
95,550.
78.67
542.60
288.83
199.82
27.42
1 09.46
1,500.00
377.96
21.71
234.69
1,250.00
296.02
517.48
76.89
104.37
1,538.54
962.35
4,384.76
2,425.01
314.00
630'
122.
765.63
..
EXHIBIT n An TO RESOLUTION #2006-40
. Strategic Insights, Inc.
Streicher's
Sysco Minnesota Inc
Tee's Plus
The Retrofit Companies
Ultimate Office
Unique Paving Material
United Refrigeration, Inc.
United Rentals
US Bank
Vendnet
Viking Industrial Center
Washington County Assessment & Taxation
Washington County Recorder
Washington County Road & Bridge
Washington County Transportation
Waste Management
Workwell Occupational
Wrap-N-Ship
Yocum Oil Co
.
.
Capital Planning Software
Baton Holder
Concession Supplies
DAR.E. Supplies
Replace Fixtures in Dome
Office Equipment
Asphalt
Refrigerant
General Supplies
Levee Wall System Interest
Equipment Repair Supplies
Safety Equipment
2006 Truth in Taxation Notice
Publishing
Equipment Repair
Traffic Services
3rd Payment Adjusted 2005 Certification
Pre-Employment Drug Screen
Freight
Fuel
Page 3
639.00
31.90
1,230.67
176.54
29,674.90
654.25
135.47
2,571.98
337.59
750.00
26.78
252.11
1,232.59
94.00
70.01
676.06
9,176.02
975.00
36.77
4,430.15
.
216 N. 4th Street
StiUwater, MN 550B2
Telephone: 65143o-BBOO Fax: 65143o-BB09
i J !~~J&~\ r(li~Y?
A.PPLICA.TION FOR SPECI1IL El'ENT-.-__,__,/ ii{
All items on application MUST be completed and received by the City 45 days prior to ~
event '--.
Incomplete applications will not be processed
~t:8 .
. ..,>~
Submittal Date:
;(-;J.-o UJ
Email Address:cil(ec]--a(~ilovesh.lJwaJer.com
APPUCANT INFORMATION
Organization
(j l'Lakr Sh Ill1vaJi:.f Cham b0u Type of
J . i.. U" S . Organization
C_ trw,\~ _ -eJJersoY)
-:PO Bo~~' \0- IO~ S. fY\o..LV\
0h IlltJotur State mN Zip ~508 d-
tdS\-l\'3Cj -400\ AltemateNumber lP51-J3&'- (Pld{ ~)
Non-Profit ~
For-Profit
Contact Person
Address
City
Daytime Phone
EVENT INFORM A T/ON (Special Events involving the use of City Property may require Park Board or Parking
Commission Review. Events on Private Property may require Planning Commission review)
Oate(s) of Event
J3:p\'u' \ 3 I d.OO lp
Hours of Event I 0 (LV" - '5 ~ fY)
(Special Events conducted after 0:00 p.m., require
Council approval of a variance to the noise ordinance)
.
Proposed Location of Event (be M " - '+-" _ ~ ' <::::' e" J-. _ _ ('I
specific) i!JlJ \\'\S~:r -;- O\~ S\ ~ or
HI~tlx\'G Pownh/D(\ ~1i \\WOv-\-v(
Type of Event \) uJO\ \C ~ dCLiI'an s
If Lowell Park is to be
used:
North Lowell Park or
South Lowell Park
(Circle which one or both )
Estimated number of people to 0
attend JDO - '30
.
Following Information must be supplied
(Put a check next to items pertaining to your event. If not applicable - Please put N1A in the space)
Selling Alcohol AI A- Temporary Uquor Licenses are ONLY available to non-prof"lt organizations - $25.00 per day
Permit to Consume IV/A- (for the consumption of beer, wine, wine coolers, and hard liquor on pubUc property (pa/1(s) . $35.00 fee)
Site Map (required) v-rattach to application) ~kn-hcu spDr\SOCS \ DCQiecl u'\
Impact on Parking (required)--N! A--=-- Describe: h \'~\^' \ i ~h+ed Q re.o.... (]Y\ mQ;p ·
Vn,v, \.~~~kts L:L -IT. '9 "+-m)'\lu~ (1\1('1..0 51ripS.
(CONTINUE ON BACK)
Special Signage
,/
Describe: S cu-rlw rch boards 4-t:xL1Ioo\'\s
D~\'~ spmSD< b\)..s.\')~,
Letter of Approval by Property Owner if on Private
Property (attach to application)
Tents or Membrane Structures
Cooking Operations
Water Activities (River/Lakes)
EMS Needs
Open Flame or Burning
Operations
Fireworks
Street Closure
Police Officer Needed
Restrooms (Portable)
live Entertainment
.
N/A- Size
t;}fJJ. Propane
tjJjPrRiver Lake Name:
Exiting Points
Other
Location
Deep fat frying
Fire
Department
Standby
Ambulance
Standby
N/A-EMT Standby
Jj
1i..jE: What Streets:
(Required if alcohol is being served on public property and attendance is over 75
f\( fA people or at the discretion of the Police Chief) - Contact Stillwater Police (651-
1!!.!l4351-4900) to arrange for officer
N/!+(Applicant to pay for restrooms - Contact Public Works 275-4100)
Describe
N!.B:... Type of Music
L o(.(1.j n ~ 11lS~ Y aJUJ7JCLto ads) (jJord of rnouJ-h
Community Development
City Administrator
City Clerk
Fire Chief
Pollee Chief
Public Works Director
Public Works Superintendent
Parks Board Approval Required
Planning Comm. Appr. Required
City Council Approval Required
D Comments:
G2r -d.M4--
~f9;r
[i2fCJ
~ O/~ ~ KcJ:p "S)~~.t:, (.L~ p>L P/FOj
D
D
D
D FEES (d applicable)
Pennit to Consume:
Temporary liquor License
$25.00 per day
Event Fee
Deposit $250.00
Other Fees:
.
TOTAL FEES
Many numbered buildings have several
businesses located in them. For example.
the building numbered 8 houses six retail
businesses on the main floor. including Mill
Antiques with 70 dealers.
~1-'w~~
CO'-'
&;
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,,'
I "../
- f/
((~
~
2005-2006
STILLWATER
DOWNTOWN
. DIRECTORY
.
This Directory can be found on the City of
Stillwater and Chamber websites cited below.
Single copies or pads of 50 can be obtained at
the Chamber. listed below.
~
.
.
k
;
I
.II
t
.33 mil.
.53 km
~\
; Lift ~
'~onsin
\ to 1
.
t
~\. to'
1
..
. ~ niv~~
."
\l
PARKING INFORMATION
Posted time fimits in lots and on streets are enforced year
round. Pay parking lots are in force May 1 10 October 31.
Parking on down town streets: 3 hours or 30 minutes as
indicated by signs. Extended hours parking permits for
residents and employees are available at City Hall for $10
per mcnlh. For more information please call 651-430-8800.
WALKING INFORMATION
A walk from the MN Zephyr parking lot 0 down Main
Street 10 Nelson Street. over to the River Walkway and
back up to the Zephyr lot is 1.25 miles approx.
TOURIST & OTHER INFORMATION
STILLWATER CHAMBER OF COMMERCE0651-439-4oo1
www.ilovestillwater.com
STILLWATER CITY ADMINISTRATION
www.ci.stillwater.mn.us
STILLWATER POLICE DEPARTMENT
STILLWATER FIRE DEPARTMENT
651-430-8800
LOWELL PARK EVENTS Z005
651-351-4900
651-351-4950
Market. Music and Movies by the Bridge
Tuesdays: July 5 '0 August 16
Lumberjack Days July 21 - 23
The Downtown Directory was made possible by
contributions from downtown retail businesses. Offices,
most service businesses and others outside the Historic
DistricI are not included because of space limits.
Fall Art Fair & Jazz Festival
October 1 - 2
LOWELL PARK EVENTS 2006
@ Copyright June 2005 by the Historic District Committee
of the Greater Stillwater Chamber Of Commerce. Produced
by Normart Steere for the Hisloric Districl merchants.
Design services : Nick Gorski-nkg design. Rev. June 2005
Spring Art Fair
May 20. 21
Market. Music and Movies by the Bridge
Tuesdays: July 11 to August 15
Lumberjack Days July 20 - 24
ANTIQUES & COLLECTIBLES
American Gothic Antiques 90 GAP Anlique Clocks & Walche 51
Anlique Annex 50 Lei There Be Light Antiques 11
Anlique Radio Company 70 Main Streel Antiques 21
Antiques St. Croix 58 Midtown Antiques Mall 9!
Chelsea Rose Antiques 78 Mill Antiques I
Country Charm Antiques 50 Slillwater Anliques Malt 4!
Days 01 Yore Antiques 47 Willoughby's Arts & Anliques 5.
Gabrielle Gallery-Fine Antiques 26
ART GALLERIES & FRAMING
Grand Salon and Gallery 108 Slillwater Art Guild Gallery 9.
Kelley Frame & Gallery 106 Tamarack House Gallery 41
North Main Sludio - Pottery 6
ATMs
7,14,15,31,38,68,84.85,97,100,101
BANKS
Lake Elmo Bank ATM
U.S. Bank
I'
61
BOOKSELLERS
Loome Antiquarian Booksellers 79 The Valley Bookseller l'
SI. Croix Antiquarian Bookseller 88
CLOTHING & ACCESSORIES
April at Sammies 87 Our Shop II!
Ethel's 108 Raffine Wedding Gowns & Tuxedos 51
Kalydid's 76 River Rats 9'
Nearly New Consignment Shop 50 Stella 8'
Otter Shoes 108
CONFECTIONS, FOOD & BEVERAGES
Barbara Ann's Fudge Shoppe 97 Oasis Market (al Gas Slation) 3'
Cesare's Wine Shop & Market 2 River Market Deli I!
Kinsel's Liquor 60 Tremblay's Sweet Shop lOt
Northern Vineyards Winery' 13 WineStyles 21
DRUGSTORE FARM STORE
SI. Croix Drug Co. 52 Stillwater Farm Store 11:
FLORISTS
Camrose Hill Flower Shop 92 Valley Floral Company 51
FURNITURE & HOME DECOR
Alesci Furniture Gallery 55 Larry's Floor Covering 2;
Alfresco Casual Living 99 The Place To Be 31
Aulumn Cottage 115 Simply Unique" 71
Big Nose Kale's 44 Treasures Wilhin 81
Gifts & More 97
GAS STATION Oasis Market 3
GIFTS
Art 'n Soul 47 Noah's Ark Counlry Store 41
Cornerstone Chrislian Gifts 6 Nuja Rose - Unique Gifts 101
Elations 110 Seasons Tique 9'
Kiithe Wohlfahrt 51 St Croix Cards and Gifts 5:
Local Color on Main 47 Still-Waters Trading Post I
GROCERY STORE HARDWARE
River Markel Co-op 15 Maple Island Hardware l'
.JEWELERS
Diamonds on Main 53 Sherburne's Gold & Gems 81
Gaalaas Jewelers 89 Slokes Jewelry Services 71
LODGING
Brunswick Inn 64 Water Slreet Inn 5~
Lowell Inn 34
MAILING & SHIPPING
U.S. Post Office 36A Wrap 'n' Ship l'
MUSEUMS & TOURS
Stillwater Trolley 103 Joseph Wo" Historic Caves 111
Warden's House Museum 4
OUTDOOR RECREATION & SUPPLIES
45 Degrees 81 Gondola on SI. Croix 10!
P. J. Asch Otterfitter 109 SI. Croix Boat & Packet Co. 1 r
Brothers Bait & Guide Service 120 Stillwater Boat Rentals
PUBLIC RESTROOMS 46,50,56,68,70.97,105.101
RESTAURANTS, BARS & COFFEE SHOPS
American Legion 38 Marx Wine Bar & Grill 9:
Brine's Bar and Restaurant 85 Minnesola Zephyr
Cesare's Wine Bar 40 Montorosso Cafli 51
Charley's Pub 57 Nacho Mama's 101
Daily Grind 97 North End Coney Island 1
Daria's Grill & Mall Shop 53 PO Pappy's
Dock Cafli 107 River Oasis Cafli 121
Dreamcoat Cafli ' 83 Ruby Begonia's 2:
Freight House Restaurant 101 SI. Croix Crab House
Grand Banquet Hall 98 & Music Cafe 9'
Grand Pizza 96 Salad Cafe 71
Grumpy Steve's 110 Savories European Bistro 31
Loggers Bar 42 Starbucks 10:
Lowell Inn 34 Stillwaler Depot Grill
Luna Rossa Trattoria 110 Supreme Bean
Mad Capper Saloon & Ealery 84 Water Slreet Inn 5'
The Main Cafe 48 Whitey's Bar 101
SPECIALTY SHOPS
AngelGirl-Rug Hooking Studio' 87R Kmitsch Girls-Coltectibles 8,
ArtRageous 99 O'Brien Photography 5.
Chef's Gallery 108 Papeterie 5'
Cockedoodledoo 76 Rose Mille 4.
Grand Games 97 Shorty Cleaners' 6'
Howard Berg Photography 56 Slillwaler Music 6:
Images of the Past & Present 14 Tatt's by Zapp 71
INSTUOJO-Photography 16 Toy Lounge
Johnny's TV 12 Trade Winds Spice Company 11:
'asterisk denotes other businesses Ihat have changing art exhibits'
.e
APPUCA TION AND PERMIT
FOR A I TO 4 DAY TEMPORARY ON~ALE LIQUOR LICENSE
{~aaila'ioo Qf Jocatioa limJt,;d to 3 p.mni1s in a IllUOlltb pmod)
"fh 5r N 6TJLLW,~
DiA.G[1,fjT 712. S ftFTbN
6'T uJ SIILL..LU,~
UJ A:;:JJ. J ",/ r-;:-.17)}J
('-.OUAJT11 HlfJr{)J2.le.r. ('/1(1 JU-tl!Jfl6E
.
Willl!lC applic;mt OOllr~ fur mloxi;:ating liqllOf scrvkei'! If so, tU\'e the name ami ~ ufrbe tiqtwr 1ic.m!IC providinjZ the service.
AlO
.
Will tbe applicant cany liquor Iiabitil)' iMufJll!l:':"! If ~ the C.arr1clt' S Dame md amouct of ecw~
fNOTE; InS1l13llceismllmandlltmyL~_ tf"~HJOiJ $ -,:AJG -$ ~t)OllJCJO
APPROVAL
APPUCATION MUST BE APPROVED BY CITY OR COllNTY BEFORE SUBMiTTING TO LIQUOR CONTROL
CITY/COUNTY
I>A TE APPROVf.O
CITY FEE AM01;NT
UCENSE DATES
DATE FEE PAlO
SJ{JNATURE CITY CI.ERK OR COUN"fY OJ'"FICIAI.
(\PJ'ROVED LIQUOR CONTROl. OlRECTOR
NOTE: D\l not Mparat.: tbese two part,. teDd both partll to the addrnJl _Iron and the orlgi_1 ,ngncd ~. this clM,ioo
will be retum"d IUI t~ lkense. Submit to tbe City Dr C.Nnl)' "t IrWll JO da'lIlKfon: the enn"
pg..l)')f179{8I9S)
.
.
.
.
RESOLUTION 2006-41
APPROVAL OF TECHNOLOGY USE POLICY
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that
Technology Use Policy as on record with the City Clerk is hereby approved.
Adopted by the City Council this 21st day of February 2006.
Jay Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
STAFF REQUEST ITEM .
I Department: MIS I Date: 02/17/2006
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Approval of revised Technology Use Policy and new Remote Access Policy.
This policy will be effective March 1, 2006. Training will be held during the last
two weeks of February for all employees.
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with
this request and the proposed source of the funds needed to fund the request)
There is no financial impact.
ADDITIONAL INFORMATION ATTACHED Yes X
No
.
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE
COUNCIL MATERIAL PACKET..
Submitted by: Rose Holman
Date: 02/1612006
.
.
.
.
CITY OF STILLWATER
TECHNOLOGY USE POLICY
1
OVERVIEW AND PURPOSE OF POLICY
This Policy is established to protect the City of Stillwater and its employees from illegal or damaging actions by
individuals, either knowingly or unknowingly.
Effective security is a team effort involving the participation and support of every City of Stillwater employee and
affiliate who deals with information and/or information systems. It is the responsibility of every computer user to
know these guidelines and to conduct their activities accordingly.
This policy outlines the acceptable use of computer and technology equipment at the City of Stillwater.
Inappropriate use exposes the City of Stillwater to risks including virus attacks, compromise of network systems
and services, and legal issues. Employees are expected to use their computers in a professional and business like
manner. While the City encourages and supports employee use of computer systems as a means of improving
productivity, certain restrictions are necessary to avoid improprieties, ensure that established standards are met,
and maintain appropriate security of computerized data. These procedures are to ensure that use of the City
computer systems is consistent with the best interests of the City. These procedures do not attempt to articulate
all required or proscribed behaviors by users, but merely cover the most conspicuous examples.
2
CITY OWNERSHIP
I. All data created on the City's systems remains the property of the City of Stillwater. There is no
guarantee of confidentiality of information stored on any device belonging to the City of Stillwater.
2. Authorized individuals within the City of Stillwater will monitor equipment, systems, network traffic, e-
mail, computer files, Internet use and any other technology or technology use as it determines necessary
and may disclose information from these sources to third parties without providing notice to employees.
3. Files protected by passwords are not private. Employees shall have no expectation of privacy.
4. Only programs that are approved by the MIS Department for business use can be loaded onto City
computer systems, including hard drives. Non-work related and non-approved software, this includes
downloading software from the Internet, is not allowed to be installed on City equipment. Any
installations by employees must be reviewed by the technology staff before proceeding.
5. Only City employees may use city-owned equipment. Anyone who is not a City employee, including an
employee's family and friends, are not allowed to use the City equipment or technology resources.
6. All data on city systems is considered "public" unless specifically designated as "private or confidential"
in accordance with the Minnesota Data Practices Act.
3
GENERAL COMPUTER POLICIES
Personal Use
The City recognizes that some personal use of City-owned computers and related equipment will occur. In order
to protect the City's equipment and computer network and to prevent abuse of this privilege, employees must
follow these rules:
1. Personal use must take place during non-work hours (breaks, lunch hour, before or after work). Personal
use shall never preempt work use.
2. Reasonable use of the City e-mail system for personal correspondence is allowable, provided it does not
interfere with an employee's normal work and is consistent with all provisions in this policy. Employees
should treat this privilege as they would the ability to make personal phone calls during work hours and
limit its use.
Technology Use Policy
Page 1 of 7
Dale: 12/0112001
Revised: 03/01/2006
3. Reasonable use of the City's access to the Internet for personal reasons is allowable, provided it does not
interfere with an employee's normal work and is consistent with all provision in this policy. Again, .
employees should treat this privilege as they would the ability to make personal phone calls during wo.. _
hours and limit its use.
4. Personal computers or laptops shall not be connected to the City's network.
5. Personal equipment, such as, but not limited to, digital cameras, PDA's, flash cards, etc., must have prior
approval from technology staff before being connected to any city owned equipment.
6. Files from appropriate personal use of the City's equipment may be stored on the computer's hard drive,
not on network storage space, provided the size of all personal files does not exceed 50 MB. The City
will inspect all data or information stored on its equipment or network, even if the information is personal
to the employee.
7. Use of City equipment or technology for personal business interests, for-profit ventures, political
activities or other uses deemed inappropriate is not allowed.
8. Employees are not allowed to subscribe to any listservs or register with websites using their City e-mail
address unless they are specifically work related.
9. Employees are not allowed to download, install or use Instant Messaging (IM) on any city owned
computer systems.
10. If an employee is unsure whether the City's equipment should be used for a personal activity, the
equipment should not be used for that purpose.
Unacceptable Uses
The following are examples of prohibited behaviors or uses of the City's computer systems and resources. Under
no circumstances is an employee of the City of Stillwater authorized to engage in any activity that is illegal under
local, state, federal or international law while utilizing the City of Stillwater-owned resources. Engaging in these
behaviors or using the City's equipment and systems in an unacceptable manner will result in disciplinary action,
up to and including termination. The lists below are not exhaustive, but attempt to provide a framework for e.
activities which fall into the category of unacceptable use.
1. The display, printing, or transmission of sexually explicit words and images, ethnic slurs, racial
epithets, religious or political statements or anything else that could be construed as harassment or
discrimination based on race, religion, age, national origin, sex, sexual orientation, disability, marital
status or other classification protected by state and federal law or anything that may be construed as
harassment or showing disrespect for others.
2. Employees are prohibited from using profanity or derogatory remarks even when in jest.
3. Employees must follow the Rules of Conduct established in Article XII of the City of Stillwater
Personnel Policy when using any city technology.
4. Using the City's computer systems or knowingly allowing another to use the City's systems for
personal profit, commercial product advertisement or partisan political purposes. The E-mail system
may not be used to solicit anyone for commercial ventures, religious or political causes.
5. Inappropriate copying, modifYing, distributing, transmitting or displaying files and/or other data or
information resources.
6. In many cases, copyright laws and/or licenses for commercial software, programs, and applications
used by the City prohibit making multiple copies. The City and its employees are required to abide by
the federal copyright laws and to abide by all such licensing agreements. Employees may only use
software on local area networks or on multiple machines according to the software license agreement.
7. Employees are prohibited from accessing remote bulletin boards and online services for downloading
software using City computer resources unless the City has approved the software in advance.
8. Employees are prohibited from downloading and distributing software or information from business
computers and the Internet that are covered by copyright, patent and trademark laws
9. Employees are prohibited from introducing malicious programs into the network or server (e.g. .. .
viruses, worms, Trojan horses, etc.) .
Technology Use Policy
Page 2 of 7
Dale: 12/01/2001
Revised: 03/01/2006
.
.
.
10. Employees are prohibited from accessing data of which the employee is not an intended recipient or
logging into an account that the employee is not expressly authorized to access.
Internet Use
The City provides Internet access to employees for work on city business. Employees may use this access for
work-related matters in a professional manner. Occasional personal use ofthe Internet is acceptable within the
bounds of all city policies. The following considerations, as well as any already mentioned in this policy, apply
to all uses of the internet whether business or personal:
1. All information found on the Internet should be considered suspect until confirmed. Information placed
on the Internet is not quality controlled.
2. Internet use during work hours must be limited to subjects directly relating to an employee's job duties.
3. Employees may not at any time access inappropriate sites. Some examples of inappropriate sites include
but are not limited to adult entertainment, sexually explicit material, or material advocating intolerance of
other people, races or religions. If you are unsure whether a site may include inappropriate information
you should not visit it.
4. Employees are not allowed to visit sites that allow inappropriate pop up ads. If an employee visits a site
that displays inappropriate pop up ads, they must not visit it again.
5. No software or files may be downloaded from the Internet unless approved in advance by the technology
staff. This includes but is not limited to: free software or downloads, maps, weather information,
toolbars, music or photo files, clipart, screens avers and games.
6. The City will monitor employee use of the Internet without prior notice.
E-mail Use
The City provides employees with an e-mail address for work-related use. Some personal use of the City e-mail
system by employees is allowed, provided it does not interfere with an employee's normal work and is consistent
with all city policies. The following rules, as well as any already mentioned in this policy, apply to all uses of e-
mail whether business or personal:
1. Personal use must take place during non-work hours (breaks, lunch hour, before or after work). Personal
use shall never preempt work use.
2. An employee's personal e-mail (and other personal documents) are considered "public" data and are not
be protected by privacy laws. The City will monitor any employee's use of e-mail without prior notice.
3. Use common sense. Never transmit an e-mail that you do not want your boss or someone else to read.
4. Do not correspond bye-mail on confidential c'ommunications (e.g. letter of reprimand, correspondence
with attorneys, medical information).
5. Do not open e-mail attachments or links from an unknown sender. Delete junk or "spam" e-mail without
opening it if possible, do not respond to unknown senders.
6. Do not gossip or include personal information about yourself or others in an e-mail.
7. Do not use harassing language, including sexually harassing language or any other remarks including
insensitive language or derogatory, offensive or insulting comments or jokes in an e-mail.
8. Do not curse or use swear words in an e-mail.
9. Employees are prohibited from creating or forwarding "Chain Letters" or "pyramid" schemes of any type.
10. Employees are prohibited from sending unwanted and repeated e-mail to other employees or third parties.
11. Employees are not allowed to subscribe to listservs or register with websites using their City e-mail
address unless it is work related.
12. All other City policies apply to E-mail, even if E-mail is not specifically mentioned in those policies.
Examples include the data retention policy as well as various sections of the Personnel Policy and the
City's Sexual Harassment Policy.
13. When a user sends a message outside the City, either through the Internet or other pathways, the message
will be identified as coming from the user at the City of Stillwater. Because the user represents the City
and because the user's messages are public information, all such E-mail shall conform to the guidelines
outlined in this policy.
Technology Use Policy Page 3 of 7
Date: 12/01/2001
Revised: 03/01/2006
14. Employees are expected to periodically review saved e-mail, sent items and deleted items in their Outlook
folders and delete any unnecessary or unneeded items.
.
E-mail Message Retention
Normally e-mail messages are transitory, of short-term interest, and are considered incidental and non-vital
communications. As such, normal e-mail messages are not subject to specific record retention schedules and
should be disposed of immediately after action or review. E-mail is not an official communication of the City
and must not be used for transmitting information that is part of the official record. In the event that an e-mail
message occurs that relates to the transaction of official city business, the message must be reduced to print form
or other City-approved archival format and be retained in accordance with applicable data retention schedules. If
you are unsure whether an e-mail is an official record for purposes of retention, check with the City Clerk.
Storing and Transferring Data
The City provides storage on the network for all documents relating to City business. Each Department is
provided with a folder on the S: drive for department wide storage and each employee is provided with a folder on
the H: drive for individual storage. The following rules, as well as any already mentioned in this policy, apply to
all uses of data storage:
I. All network storage is for work-related data. No personal data may be stored on network storage devices.
The City will monitor network storage and delete any items that are non-work related without prior
notice.
2. All City data should be stored on network devices, either department or individual folders. Users shall
not store data that needs to be maintained as part of the City's record on their personal hard drives.
Network storage is backed up every night and will be maintained by the MIS Department. Data stored
on the personal hard drives will not be backed up and is not the responsibility of the MIS Department.
3. Transferring data and documents between computer systems requires information to be stored on a floppy
disk, CD-ROM, flash or USB drive, or other storage media. These items can also be used to transmit.
computer viruses or other items harmful to the City's computer network. Users need to use extreme . ...
caution when transferring data to City systems.
4. All employees must periodically review data kept on network storage and delete any unneeded or
unnecessary files from the system.
Notice of Computer Problems
Employees are responsible for notifying technology staff about computer problems or odd computer behavior.
Small problems may indicate a more serious network or computer system issue, so employees should err on the
side of caution when deciding whether or not to raise a question or concern. If technology staff cannot be
reached, employees must report the problem through voicemail or e-mail immediately upon discovering the
problem.
4 Password Policy
Passwords are an important aspect of computer security. They are the front line of protection for user accounts. A
poorly chosen password may result in compromising the City's entire network. As such, all City employees shall
take the appropriate steps, as outlined below, to select and secure their passwords.
I. All users are required to use strong passwords that must be changed a minimum of once every six months
2. Passwords must not be inserted into email messages or other forms of electronic communication.
3. The same password shall not be used for City of Stillwater accounts as for other non-City of Stillwater access
(e.g., personal ISP account, banking account, etc.).
4. City of Stillwater passwords shall not be shared with anyone with the exception of technology staff. All
passwords are to be treated as sensitive, confidential information. If someone demands a password, refer
them to this document or have them call technology staff. .
5. Passwords shall not be written down and stored anywhere in an employee's office or work area. Password
shall not be stored in a file on ANY computer system (including Palm Pilots or similar devices).
Technology Use Policy Date: 12/01/2001
Page 4 of 7 Revised: 03/01/2006
.
6. All PC's, laptops and workstations must be secured with a password protected screensaver with the automatic
activation feature set at 15 minutes or less.
7. The "Remember Password" feature of applications shall not be used.
8. Passwords shall not be revealed over the phone to ANYONE.
9. The format of a password (e.g., "my family name") shall not be revealed.
10. Passwords shall not be revealed on questionnaires or security forms.
11. Passwords shall not be shared with family members, friends or anyone else.
12. Passwords shall not be revealed to co-workers for any reason.
Guidelines for Password Creation
Poor, weak passwords have the following characteristics:
1. Contains less than six characters.
2. Is a word found in a dictionary (English or foreign).
3. Is a common usage word such as:
· Names of family, pets, friends, co-workers, fantasy characters, etc.
· Computer terms and names, commands, sites, companies, hardware, software.
· Birthdays and other personal information such as addresses and phone numbers.
· Word or number patterns like aaabbb, qwerty, zyxwvuts, 123321, etc.
· Any of the above spelled backwards.
· Any of the above preceded or followed by a digit (e.g., secretl, 1 secret)
Strong passwords have the following characteristics:
.
1. Contain both upper and lower case characters (e.g., a-z, A-Z)
2. Have digits and punctuation characters as well as letters e.g., 0-9, !@#$%^&*(L+I~-=\' o []:";'<>?,.I)
3. Are at least six alphanumeric characters long.
4. Are not words in any language, slang, dialect, jargon, etc.
5. Are not based on personal information, names of family, etc.
6. Try to create passwords that can be easily remembered. One way to do this is create a password based on
a song title, affirmation, or other phrase. For example, the phrase might be: "This May Be One Way To
Remember" and the password could be: "TmB I w2R!" or "Tmb I W>r~" or some other variation.
NOTE: Do not use either ofthese examples as passwords!
5 Wireless Communications Technology
.
I. All cellular phones, pagers and any other form of wireless communications teclmology are the property of
the City of Stillwater and are to be used by employees to conduct City business.
2. Only programs that are approved by the City of Stillwater for business use can be used with this
teclmology.
3. The teclmology is owned, paid for and maintained by the City. Employees are responsible for the care
and handling of all equipment assigned to them or in their possession.
4. This equipment is to be used for City business only. In the event that this teclmology is used for personal
use, the employee must reimburse the City for all charges.
5. The City retains the right to access, copy, change, alter, modify, destroy, or delete any data stored within
this teclmology. The City reserves the right to monitor phone messages, invoices and other means of
communications activities that takes place with this equipment if determined necessary and may disclose
information from these sources to third parties without providing notice to employees.
6. If the wireless communications teclmology that is assigned to an employee allows for access to the
internet or e-mail messages, the City maintains the same rights to examine that data as explained under
computer, e-mail and internet usage in this policy and all use of the City's equipment must conform to the
guidelines outlined in this policy.
Technology Use Policy Dale: 12/01/2001
Page 5 of 7 Revised: 03/01/2006
6
Telephone Use
.
I. City telephones are in place to conduct official City business.
2. Whenever you use the telephone you become "the City" by what you say and how you say it. All use of
the telephone system must conform to the guidelines outlined in this policy. Employees must not use the
telephone for anything that could be considered discriminatory, offensive, obscene, threatening,
harassing, intimidating, or disruptive to any employee or any other person.
3. Employees may not charge personal long distance calls to the City. In the event an Employee needs to
make a personal long distance call, they must use a personal calling card.
4. Personal calls should be made only when absolutely necessary, and preferably during scheduled rest or
lunch breaks. Excessive personal phone use shall be cause for disciplinary action.
7 Violations
I. Employees who are aware of the violation of the above inappropriate uses are obligated to notify their
immediate supervisor, the City Administrator or the MIS Specialist.
2. Employees who violate this policy shall be subject to disciplinary action, including but not limited to:
reprimands, suspension of some or all computer and technology use privileges, and termination.
3. Violations of this policy or misuse of the City Technology system that are of a criminal nature may be
referred for criminal prosecution.
4. In addition to any disciplinary action, the City reserves the right to use all available legal means to receive
reimbursement from a City employee for any and all costs and expenses incurred in correcting or
resolving computer problems associated with the unauthorized installation of software programs onto the
computer or technology equipment assigned to that employee.
5. The City shall monitor employee e-mail, computer files, Internet use and any other data and technolog6
on its systems and equipment as it determines necessary and may disclose information from those sour"
to third parties without providing notice to employees.
6. Managers and supervisors are responsible for ensuring the appropriate use of computers, E-mail, internet
access and equipment through training, supervising, coaching, and taking disciplinary action, when
necessary .
.
Technology Use Policy
Page 6 of 7
Dale: 12/01/2001
Revised: 03/01/2006
. EMPLOYEE ACKNOWLEDGEMENT
RECEIPT OF TECHNOLOGY AND INTERNET POLICY
I acknowledge that I have received a copy of the Technology Use Policy for the City of
Stillwater. I acknowledge that it is my responsibility to understand and comply with the
requirements of this policy.
I understand that the City shall monitor employee e-mail, computer files, Internet use and any
other data and technology on its systems and equipment as it determines necessary and may
disclose information from those sources to third parties without providing notice to
employees. I further understand that by using equipment and technology that belong to the
City, I am consenting to the monitoring of my use of that equipment and technology by the
City.
I understand that this Acknowledgement shall be kept as a permanent record in my personnel
file.
.
Printed Name
Employee Signature
Date
.
Technology Use Policy
Page 7 of 7
Dale: 12/01/2001
Revised: 03/01/2006
CITY OF STILLWATER
.
REMOTE ACCESS POLICY
1 OVERVIEW AND PURPOSE OF POLICY
Remote access standards are designed to minimize the potential exposure to the City of Stillwater
from damages which may result from unauthorized use of the City of Stillwater's resources.
The policy applies to all employees or contractors that will be using any remote access
connection including, but not limited to, reading or sending e-mail and viewing intranet web
resources.
2
POLICY
All remote access users must comply with the following procedures:
l. It is the responsibility of the City of Stillwater employees with remote access privileges
to ensure that the system they are using has the most up-to-date antivirus and anti-
spyware software. Equipment used to remotely access the City's system must be
installed with all available Microsoft security patches that apply and be using a firewall.
Any equipment used to remotely access the City's system is subject to inspection by the
City of Stillwater.
2. Personal equipment that is used to connect to the City of Stillwater's network must meet
the requirements above for remote access.
3. At no time shall any City of Stillwater employee provide their login or e-mail password
to anyone.
4. City of Stillwater employees with remote access privileges shall not use non-City of
Stillwater e-mail accounts (i.e. Hotmail, Yahoo, AOL) to conduct City of Stillwater
business, thereby ensuring that official business is never confused with personal business.
5. All remote access users must comply with the Technology Use Policy when accessing the
City of Stillwater's network via remote access methods.
6. Only City employees may use remote access. Anyone who is not a City employee,
including an employee's family and friends, are not allowed to use remote access or
technology resources.
.
Password Policy
Passwords are an important aspect of computer security. They are the front line of protection for
user accounts. A poorly chosen password may result in compromising the City's entire network.
As such, all City employees shall take the appropriate steps, as outlined below, to select and
secure their passwords.
1. All users are required to use strong passwords that must be changed a minimum of once
every six months
2. Passwords must not be inserted into email messages or other forms of electronic
communication.
3. The same password shall not be used for City of Stillwater accounts as for other non-City of
Stillwater access (e.g., personal ISP account, banking account, etc.).
4. City of Stillwater passwords shall not be shared with anyone with the exception of .
technology staff. All passwords are to be treated as sensitive, confidential information. If . .
Remote Access Policy
Page 1 of 4
Dale: 03/01/2006
.
someone demands a password, refer them to this document or have them call technology
staff.
5. Passwords shall not be written down and stored anywhere in an employee's office or work
area. Passwords shall not be stored in a file on ANY computer system (including Palm Pilots
or similar devices).
6. All PC's, laptops and workstations must be secured with a password protected screensaver
with the automatic activation feature set at 15 minutes or less.
7. The "Remember Password" feature of applications shall not be used.
8. Passwords shall not be revealed over the phone to ANYONE.
9. The format of a password (e.g., "my family name") shall not be revealed.
10. Passwords shall not be revealed on questionnaires or security forms.
11. Passwords shall not be shared with family members, friends or anyone else.
12. Passwords shall not be revealed to co-workers for any reason.
.
Guidelines for Password Creation
Poor, weak passwords have the following characteristics:
1. Contains less than six characters.
2. Is a word found in a dictionary (English or foreign).
3. Is a common usage word such as:
· Names of family, pets, friends, co-workers, fantasy characters, etc.
· Computer terms and names, commands, sites, companies, hardware, software.
· Birthdays and other personal information such as addresses and phone numbers.
· Word or number pattems like aaabbb, qwerty, zyxwvuts, 123321, etc.
· Any of the above spelled backwards.
· Any of the above preceded or followed by a digit (e.g., secretl, lsecret)
Strong passwords have the following characteristics:
1. Contain both upper and lower case characters (e.g., a-z, A-Z)
2. Have digits and punctuation characters as well as letters e.g., 0-9, !@#$%^&*O_ +I~-
=\' {}[]:";'<>?,./)
3. Are at least six alphanumeric characters long.
4. Are not words in any language, slang, dialect, jargon, etc.
5. Are not based on personal information, names of family, etc.
6. Try to create passwords that can be easily remembered. One way to do this is create a
password based on a song title, affirmation, or other phrase. For example, the phrase
might be: "This May Be One Way To Remember" and the password could be:
"TmB 1 w2R!" or "Tmb 1 W>r~" or some other variation.
NOTE: Do not use either ofthese examples as passwords.
7
Violations
.
1. Employees who are aware of the violation of the above inappropriate uses are obligated
to notify their immediate supervisor, the City Administrator or the MIS Specialist.
2. Employees who violate this policy shall be subject to disciplinary action, including but
not limited to: reprimands, suspension of some or all computer and technology use
privileges, and termination.
3. Violations of this policy or misuse of the City Technology system that are of a criminal
nature may be referred for criminal prosecution.
Remole Access Policy
Page 2 of 4
Date: 03/01/2006
4. In addition to any disciplinary action, the City reserves the right to use all available legal .
means to receive reimbursement from a City employee for any and all costs and expenses '
incurred in correcting or resolving any problems associated with the unauthorized use of
remote access.
5. The City shall monitor employee e-mail, computer files, Internet use and any other data
and technology on its systems and equipment as it determines necessary and may
disclose information from those sources to third parties without providing notice to
employees.
6. Managers and supervisors are responsible for ensuring the appropriate use of computers,
E-mail, internet access and equipment through training, supervising, coaching, and taking
disciplinary action, when necessary.
.
.
Remote Access Policy
Page 3 of 4
Date: 03/01/2006
.
.
.
EMPLOYEE ACKNOWLEDGEMENT
RECEIPT OF REMOTE ACCESS POLICY
I acknowledge that I have received a copy of the Remote Access Policy for the
City of Stillwater. I acknowledge that it is my responsibility to understand and
comply with the requirements of this policy.
I understand that the City shall monitor employee e-mail, computer files, Internet
use and any other data and technology on its systems and equipment as it
determines necessary and may disclose information from those sources to third
parties without providing notice to employees.
I understand that this acknowledgement shall be kept as a permanent record in
my personnel file.
Printed Name
Employee Signature
Date
Remole Access Policy
Page 4 of 4
Dale: 03/01/2006
.
.
.
RESOLUTION 2006-42
APPROVING APPOINTMENT OF
WILLIAM TURNBLAD AS
COMMUNITY DEVELOPMENT DIRECTOR
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that William Turnblad
is hereby conditionally appointed Community Development Director from and after March 15,
2006 for a probationary period of twelve (12) months, contingent upon the results of a criminal
history background check, driver's license check, credit check, and pre-employment drug and
alcohol test.
Other than those items outlined below, William Turnblad's employment as the Community
Development Director are subject to the terms of the collective bargaining agreement between
the City of Stillwater and the MN Teamsters Public and Law Enforcement Employee's Union,
Local No. 320, representing the Stillwater Manager's Association and any other applicable City
policies, including but not limited to the Personnel Policy.
Compensation
Compensation will be at the rate of $82,511 per year (3-Year Step) for 2006, in accordance with
the 2004-2006 labor agreement.
Vacation
Vacation will accrue at the 4-10 year step, accruing 15 vacation days per year. As of your start
date of employment, you will have 5 vacation days. For the remainder of the year 2006, the 15
days vacation will accrue on a pro-rated basis betWeen your start date and December 31.
After 10 years of employment with the City, vacation leave shall accrue in accordance with the
schedule in the labor agreement.
Sick Leave
Sick leave will accrue in accordance with the schedule in the labor agreement. As of your start
date of employment, you will have 5 sick leave days.
Take Home Vehicle/Car Allowance
A take home City vehicle will be provided, which is considered a taxable benefit under IRS
regulations. The vehicle may be used for commuting to and from work and evening meetings,
site inspections, etc. and incidental personal use.
At such time the vehicle is no longer serviceable, a take home City vehicle will no longer be
provided, but rather a monthly car allowance which will be determined at that time.
Approved this 21s1 day of February 2006.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
City 06
g tiQQwaten. uU itltlegota
Centi~icate o~ cAppneCiatiotl
p/r.e~etlted to
MICHAEL RICE
BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY
OF STILLWATER, MINNESOTA, THAT FOR HIS
DEDICATED SERVICE TO THE CITY OF STILLWATER,
MICHAEL RICE IS HEREBY COMMENDED; THAT
RECOGNITION BE GIVEN TO THE FACT THAT MICHAEL
RICE HAS SERVED THE CITY F AITHFULL Y, EFFICIENTLY
AND COURTEOUSLY AS A MEMBER OF THE
STILL WATER DOWNTOWN PARKING COMMISSION FOR
. TWO YEARS. THE COUNCIL EXTENDS TO HIM ITS
APPRECIATION FOR HIS DEDICATED SERVICE.
BE IT FURTHER RESOLVED, THAT THE CITY CLERK IS
HEREBY AUTHORIZED AND DIRECTED TO ENTER THIS
CERTIFICA TE OF APPRECIATION UPON THE OFFICIAL
RECORD OF PROCEEDINGS OF THE COUNCIL AND TO
DELIVER A CERTIFIED COpy THEREOF TO MICHAEL
RICE.
.
ADOPTED BY THE CITY COUNCIL THIS 21 st DA Y OF
FEBRUARY" 2006.
uUaYOll
City ob
g tiQQwateh, JAitltlegota
CehHbicate ob cAppheciatiOtl
p/f.egeflted to
JERRY TURNQUIST
BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY
OF STILL WATER, MINNESOTA, THAT FOR HIS
DEDICATED SERVICE TO THE CITY OF STILLWATER,
JERRY TURNQUIST IS HEREBY COMMENDED; THAT
RECOGNITION BE GIVEN TO THE FACT THAT JERRY
TURNQUIST HAS SERVED THE CITY FAITHFULLY,
EFFICIENTL Y AND COUR TEOUSL Y AS A MEMBER OF
THE STILL WATER PLANNING COMMISSION FOR THREE
YEARS. THE COUNCIL EXTENDS TO HIM ITS
APPRECIATION FOR HIS DEDICATED SERVICE.
BE IT FURTHER RESOLVED, THAT THE CITY CLERK IS
HEREBY AUTHORIZED AND DIRECTED TO ENTER THIS
CERTIFICA TE OF APPRECIATION UPON THE OFFICIAL
RECORD OF PROCEEDINGS OF THE COUNCIL AND TO
DELIVER A CERTIFIED COpy THEREOF TO JERRY
TURNQUIST.
ADOPTED BY THE CITY COUNCIL THIS 21 st DA Y OF
FEBRUARY, 2006.
vUayolt
.
STAFF REQUEST ITEM
I Department: MIS
I Date: 02/17/06
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Approval of the purchase of Weblink by Laserfic~e and annual maintenance.
This is a add-on to our document imaging system that will allow the public to
access certain "public" data that is available by our document imaging system
from the City's website.
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with
this request and the proposed source of the funds needed to fund the request)
Total cost will be $9271.50 plus tax. This money has been allocated in Capital
Outlay for 2006.
.
ADDITIONAL INFORMATION ATTACHED Yes X
No
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE
COUNCIL MATERIAL PACKET.
Submitted by: Rose Holman
Date: 02/17/2006
.
2010 O'Neil Rd, Suite D1
Hudson, WI 54016
Estimate
CITIES DIGITAL
.
Client
City of Stillwater
Diane Ward
216 N. Fourth St.
Stillwater, MN 55082
Cities Digital
2010 O'Neil Road #D1
Hudson, WI 54016
Phone: (651 )714-2800
Fax: (866)592-7343
Email: sales@CitiesDS.com
Web: www.CitiesDS.com
Document Imaging Made Easy
Item
Date Rep
2/13/2006 PMW
Qty Rate
1 7,995.00
0.41 1,590.00
25 220.00
25 80.00
10.41 44.00
10.41 16.00
-7,50000
0.00%
Description
lF97830
lF97830UB
laserfiche Weblink
laserfiche Weblink ,Ll.OI\lJJabMaintl;lncmce (Prorated)
lFR
lFPM
lFRB
lFPMB
laserfiche Retrieval User
laserficQ~Emailplug-i[l ... . ... .
laserfit1he RetrievaFUserAnnualMaihtellanc:e
laserfiche EmailPlug-inAnnual
Promotional
25 Fr~e Hetriev;;jIUsers wI purchase
3/31/{006
none
Total
Signature
Project
Total
7,995.00T
651.90
5,500.00T
2,000.00T
458.04
166.56
-7,500.00
0.00
$9,271.50
.
.
STAFF REQUEST ITEM
I Department: MIS
I Date: 02/17/2006
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Purchase of Visual Pipes Inspection software and hardware which would
upgrade the sewer camera system used by the Public Works Department.
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with
this request and the proposed source of the funds needed to fund the request)
The total cost of the new system would be $10,919.95 plus tax. Money has
been allocated in Capital Outlay for 2006.
ADDITIONAL INFORMATION ATTACHED Yes X
No
.
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE
COUNCIL MATERIAL PACKET.
Submitted by: Rose Holman
Date: 02/1712006
.
JAN. 10.2006 1: 27PM
INFRATECH 7634286489
%
June 28, 2005
Mr. Nick Chaves
City of Stillwater
216 N. 4th Street
Stillwater, MN 55082
NO. 736 P. 1
Infratech
Infrastructure Technologies, Ie
21040 COIIUIlerce Boulevard
Rogers, MN 55374--9341
www.infratechcatalog.com
Phone 763/428-6488 . Fax 763/428-6489
RE: "VISUAL PIPES" IN~ECnON SQFIWAREIHARDWARE
Hi Nick,
Please review the following information and let me know if you have any questions.
/Our proposal is as fonows:1
UlWJlde Predator Advantage system to wprk with "Visual J&>es" inspection softw~e,
includes:
-Data display II softwarelhardware
..Visual Pipes software
-Advantage filler plate assy
-All labor to upgrade above
-Appropriate lap top computer
-MPEG 4 video capture module
-Video capture USP - Computer
-UPS, computer backup 800 VA
$2,000.00
$3,000.00
$ 129.95
$ 100.00
$2,400.00
$1,100.00
Included
$ 190.00
.
Total for above @ $8.919.95/complete
If required - Controller upgrade
-Professional grade monitor and 4 head recording system
-Upgrade with new wbeeled/handle design @ $2.000.00
Grand total for VlSUal Pipes softwarelbatdware with professional monitor/recording
system upgrade @ $10,919.95/complete.
Above does not include appropriate taxes and is quoted F.O.B. Stillwater, Price incly~es
training!
Sincerely,
An Equal Opportunity Employet'
.
Jan 13 06 08:15p
UEMSI
2627834860
p.2
.
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PERFORMANCE PlPEUHE CLEANING & TV EQUIPMENT
January 13, 2006
Nick Chaves
City of Stllwater
216 N. 41h Street
Stillwater, MN 55082
Dear Mr. Chaves,
Thank you for allowing UEMSI to quote you on Visual Pipes@ software and
hardware. UEMSI's proposal is as follows:
.
· Install new Data Display II system in your current Predator Advantage
PCU
· Install new filler plate with USB connection in your current Predator
Advantage PCU
· Supply appropriate new laptop computer
· Supply and install Visual Pipes software on new computer
· Supply and install MPEG 4 video capture
· Supply new UPS computer back-up
Your cost on the above is $ 9,600.00, including freight and 1 day of training.
Predator Advantage PCU upgrade with new monitor and 4 head VCR, if
needed, is $ 2,065.00.
The total cost with the Predator Advantage PCU upgrade is $ 11,665.00,
including freight and 1 day of training.
If you have any questions, please contact me.
Brian Kotecki
VP of Sales/Marketing
.
Wisconsin Office. W137 N5560 Williams Place. Menomonee Falls, WI 53051 .800.666.0766.262.783.6666. Fox 262.783.4860
Western Office. 11359 Sunrise Gold Circle, Ste A . Rancho Cordova, CA 95742. 800.789.7611 . 916.853.5490 . Fox 916.853.5493
www.uemsi.com.info@uemsi.com
.
STAFF REQUEST ITEM
I Department: MIS
I Date: 02/17/2006
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Purchase of SCADA Alarm Software and other minor hardware upgrades for the
Public Works sewer telementry system.
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with
this request and the proposed source of the funds needed to fund the request)
Total cost of this upgrade is $4,932.00 plus tax. Money has been allocated in
Capital Outlay for 2006 for this item.
ADDITIONAL INFORMATION ATTACHED Yes X
No
.
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE
COUNCIL MATERIAL PACKET.
Submitted by: Rose Holman
Date: 02/1712006
.
01/31/2005 01:44
5514300783
TPC
PAGE 02/02
TPC
Telemetry and Process Controls, Inc.
.
5660 Memorial Ave. N., Complex 2. S6llwater, MN 55082. Tel. (651) 430-0435- Fax (650 430-0783
January 31, 2006
Nick Chaves
Public Works Superintendent ~~,
City of Stillwater' ,'j;r>~:~ 't'~
City Halt .~.. ~ ~~. . .
216 North 41~ Street .,:-' .
Stillwater, Minncso~' 5?b82
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Re:
SCADA1AkM
'Nick,
Thank you for the opportunity to presentrthjs'quote-to'you ~nd'the.Cjty. TPC's quote for adding
seA D ALARM to the cun'ent HMl' Sy~te'tn is as folldws::;:
,it ..
.
TPC's Price is:
" ,
$4,:PJ2.00
, '
':j
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Should you Iit\*~ any questions, please feel free to give me a call at any time.
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SCADA & Telemetry For Utilities And Industry ,
.
.
.
1/27/2006 10:42 AM FROM: (763) 783-9502 In Control, Inc. TO: (651) 215-4112 PAGE: 002 OF 003
Proposal
John Kurtti
January 27,2006
Page 1 of2
To: City of Stillwater
Dear Mr. Nick Chaves:
We are pleased to provide for your consideration our formal quotation for material and
services on the above-referenced project.
SCADA ALARM SOFTWARE
QUANTITY
Software- We shall furnish and install the SCADA alarm Version 1 Lot
6.0 software for your SCADA RS View 32 system.
Dialer Modem- We shall furnish and install a new Dialogic modem 1 Lot
for voice communications of the alarm messages. Since we do not
know what brand of modem is installed in your computer and the
messages are garbled that you presently have this is a safeguard
approach.
Field Service - We will provide a factory trained service technician 2 Days
to perform the tuning adjustments, training, and other startup
services as required. We shall include the cost of two trips and two
days of time at the jobsite. If more time is required we shall offer
this on a time and material basis. (The extra time is involved
because of the conversion from Alarm Messenger to SCADA
Alarm.
I~ --
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:ii. ......~ .c:::=- _
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flDi ru- a- rl~'WJIlf'II_
JflU a t: .In
10350 Jamestown Street NE
Blaine, MN 55449
Phone: (763) 783-9500
Fax: (763) 783-9502
1/2712006 10:42 AM FROM: (763)783-9502 In Control, Inc. TO: (651) 275-4112 PAGE: 003 OF 003
.
The price for all items above is $5,200.48 net total excluding sales and use taxes. Freight is
included. FOB shipping point.
The deduct price for the voice modem if not wanted at time of order is $675.00 net total
excluding sales and use taxes. Freight is included. FOB shipping point.
The hourly price for service is $110.00/Hour if service is desired over and above the time
allotted above.
Thank you for your consideration of our offer and for the opportunity to serve you.
Sincerely
John Kurtti
Sales and Marketing
.
.
Page 2 of2
. CITY OF STILLWATER
MEMORANDUM
TO: Mayor and City Council
(' .
FROM: Sharon Harrison, Finance Director ~'
DATE: February 21,2006
SUBJECT: Utility Bill Adjustments - Sewer Charges
Description
Recommendation
Sprinkler Leak
Reduce billing from 796,000 gallons to 700,000 gallons
For third quarter usage in 2005
.
.
..
..
.
.
.
MEMORANDUM
To: Mayor and City Council
~
From: Shawn Sanders, Assistant City Engineer
Date: February, 15,2006
Re: 2006 Street Improvement Project
Project 2006-02
DISCUSSION
The public hearing for the 2006 Street Improvement Project proposed for the Forest Hills
neighborhood is scheduled for February 21,2006 at 7:00 pm. Attached are copies ofthe
feasibility report, the public hearing notice and the preliminary assessment roll.
The project consists of reconstructing streets, installing a storm sewer system, replacing
water main and services, repairing bad sections of sanitary sewer and installing a new
street light system. The cost ofthe project is estimated at $1,623,047.00 and the project
would be financed through assessments the City General Fund and Stillwater Water
Department. The following are the proposed assessment rates:
Street Assessment
Interior lots and comer lots (both sides improved)
Corner lots (one side improved)
Lineal foot method (Stillwater Area Schools)
Street lights
$7,585.23 per unit
$3792.62 per unit
$67.67 per lineal foot
$516.34 per unit
RECOMMENDATION
It is recommended that Council hold the required public hearing and if Council desires,
pass a resolution ordering the improvement and directing the engineer to prepare plans
and specifications.
ACTION REQUIRED
If Council concurs with the recommendation, they should pass a motion adopting
RESOLUTION 2006- ORDERING IMPROVEMENTS AND PLANS &
-
SPECIFICATIONS FOR THE 2006 STREET IMPROVEMENT PROJECT 2006-02.
..
"
..
.
ORDERING IMPROVEMENT AND PREPARATION OF
PLANS & SPECIFICATIONS FOR THE 2006 STREET IMPROVEMENT PROJECT
(PROJECT 2006-02)
WHEREAS, a resolution of the City Council adopted on January 17, 2006 fixed a date
for a council hearing on the proposed 2006 Street Improvement project in the Forest Hills
neighborhood; and
WHEREAS, ten days mailed notice and two weeks published notice of the hearing was
given, and the hearing was held thereon on the 21 st day of February 2006, at which time all
persons desiring to be heard were given an opportunity to be heard thereon;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
STILL WATER, MINNESOTA:
1.
Such improvement is necessary, cost-effective, and feasible as detailed in the
feasibility report.
Such improvement is hereby ordered as proposed in the council resolution adopted
the 21 sl day of February 2006.
City of Stillwater Engineering Department is hereby designated as the engineer for
this improvement. They shall prepare plans and specifications for the making of such
improvement.
.
2.
3.
Adopted by the Council this 21 st day of February 2006.
Jay L. Kimble, Mayor
Attest:
Diane F. Ward, City Clerk
.
.. <
.
.
.
MEMORANDUM
TO:
Mayor and City Council.
5'1tS'
Shawn Sanders, Assistant City Engineer
FROM:
DATE:
January 11, 2006
RE:
Feasibility Report-2006 Street Improvement Project
Project 2006-2
DISCUSSION
For the 2006 improvement project it is proposed to reconstruct the streets ofthe Forest Hills
neighborhood. The streets in the neighborhood are Rainbow Court, Momingside Road, Everett
Drive, Harriet Street, Harriet Drive and Orleans Street. These streets were constructed back in
the 1960's to an urban section 34 feet wide but with little storm sewer. Existing storm sewer in
the neighborhood consists only of catch basins at the low points of two locations, the intersection
of Everett and W. Orleans and Rainbow Court. The streets now have severe alligator cracking
and transverse cracking, thin pavement sections, and several significant patches due to water
main breaks. According to the 2004 Pavement Study, these streets were given a rating of either
poor or worst.
A couple of factors have lead to the poor condition of the streets. The lack of storm sewer,
which causes runoff to flow overland, has deteriorated the pavement, especially at the
intersections. Also, soil borings indicate that the existing pavement thickness varies from 0.5" to
4.0" along with poor sub-base material including silty, clayey and fine alluvial soils.
PROPOSED PROJECT
STREET IMPROVEMENT
It is proposed for this project that it be a partial reconstruction project where the existing curbs
would remain and the street, sub-grade and sub-base material would all be replaced. Streets
would be constructed with a full pavement section consisting of four inches of bituminous, six
inches of aggregate and an average of 1.5 feet of a granular material. Storm sewer would be
installed throughout the project (See enclosed map) including upgrading the existing pipes and
outlet to Brick Pond from Everett Street.
Estimated cost for street improvements
and storm sewer improvements
$1,243,047.00
STREET LIGHTS
The existing street lights were probably installed back when the area developed over 40 years
ago. Unlike most neighborhoods, these lights are city owned and not maintained by Xcel Energy.
\
It is proposed that the existing street lights be replaced with eight new lights that are approved by .
Xcel Energy. A maintenance plan would be developed with the installer.
Estimated cost for street light replacement
$40,000.00
Sanitary Sewer
City maintenance crews have provided information on the condition of the sanitary sewer mains
in the project area. The information shows the main in two locations has settled and does not
adequately flow. There are other locations where roots have intruded through the pipe joints. The
settled pipes should be replaced at this time and would require open trenching. Root intrusion
could be corrected by trenchless spot repair of the pipe.
Estimated cost for sanitary sewer repair
$45,000.00
W ATERMAIN
This area has experience a very number of water main breaks over the years. Samples were done
on the soils and they show lean clays and corrosive soils in the pipe zone area, and may be the
cause of the water main breaks over the years. This information was presented to the Stillwater
Water Board, along with the possibility of street project, stating if any water main improvements
were to be done now is the time to consider it. At their most recent meeting, they discussed and
agreed that the water main should be replaced if the street project were to proceed.
Estimated cost to replace existing water main
$295,000.00
.
PROJECT COSTS AND FINANCING
The total cost of the project which includes engineering, construction and administration, is as
follows:
Streets
Storm Sewer
Street Lights
Sanitary Sewer Replacement
Water Main Replacement
$963,430.00
$279,617.00
$40,000.00
$45,000.00
$295,000.00
Total Project Costs
$1,623,047.00
It is proposed that the project be financed through assessments and ad valorem property taxes
according to the City's Assessment Policy. Streets, storm sewer, sanitary sewer would be
assessed to the property owner at 50% and the street lights would be assesses at 100% to the
property owner. Water main costs would be funded entirely by the Stillwater Water Board.
There are 79 affected properties in the project area, 78 residential lots and the Junior High
School. Properties would be assessed equally on per unit basis and the Junior High would be
assessed on a frontage basis.
.
.
.
.
.,
Assessment rates for the project are as follows:
Streets
Street Lights
Lineal foot rate for the Junior High
$7585.86 per unit
$516.34 per unit
$67.67 per LF
The assessed amount per lot amounts to $8102.20. In comparison, last years street assessment
was $5892 per lot for the Fifth and Hancock area. This difference is due to a number of reasons,
larger lot sizes, poor soils, installation of a new storm sewer system and anticipated higher
construction costs. Council could consider eliminating the street light assessment rates by
tapping into the Signs and Lighting Fund. This would reduce the assessment rate on the project
to $7585.86.
This project was presented to Council in 2000, but was tabled. At that time the proposed
assessment rate for the project was $5660.
A summary of Project Funding is shown below:
wI street light assessment
$684,023.50
$644,023.50
$295,000.00
$1,623,047.00
wlo street light assessment
$644,023.50
$684,023.50
$295,000.00
$1,623,047.00
Assessments:
Direct City costs
Water Board Share
Total
RECOMMENDATION
Since this project is feasible from an engineering standpoint and this project is cost effective,
staff recommends that Council accepts the report for the 2000 Street Reconstruction Project for
the Forest Hills neighborhood and order a public hearing to be on February 21,2006 at 7:00 p.m.
ACTION REQUIRED
If Council wishes to proceed with the project, they should pass a motion adopting Resolution No.
2006- , RESOLUTION RECEIVING REPORT AND CALLING HEARING ON 2006
STREET RECONSTRUCTION PROJECT, (PROJECT 2006-2)
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.
.
February 2, 2006
Subject: Public Hearing on 2006 Street Improvements (Project 2006-02)
Dear Property Owner:
Attached you will find a Public Hearing Notice officially notifying you ofthe Public Hearing
scheduled for February 21, 2006 at the City Hall Council Chambers. The purpose of this hearing
is to discuss possible street, storm sewer, sanitary sewer, water, and curb and gutter
improvements on the following streets: Rainbow Court, Momingside Road, Everett Drive, South
Harriet Street, Harriet Drive and West Orleans Street between South Everett and South Sixth
Street. If approved the project would be constructed in the summer of 2006.
You are receiving this letter because your property is within the improvement area. The
improvement would consist of reconstructing the above mentioned streets with new bituminous
pavement, installing a storm sewer system, replace street lights, repair sanitary sewer lines and
replace watermain lines. The estimated cost of the project is $1,623,047.00.
Approximately 50% of the project will be assessed to the property owner. An estimated
assessment cost per lot is shown below:
Streets
Street Lights
Total
$7,585.86
$ 516.34
$8,102.20 per lot
Lineal foot rate for Junior High
$67.67 per Lineal Foot
The hearing for this proposed project is your opportunity to gain additional information about
the project and voice your comments prior to the Council making a final decision on whether
to proceed with this project. You may participate in the hearing by attending and voicing your
comments or by sending a letter to the Council prior to the meeting. Should you have any
questions regarding the project prior to the hearing, you may reach me by phone at
(651) 430-8835.
Sincerely,
~
Shawn Sanders, PE
Assistant City Engineer
CITY HALL: 216 NORTH FOURTH STREET · STillWATER, MINNESOTA 55082
PHONE: 651-430-8800 . WEBSITE: www.ci.stillwater.mn.us
illwater
~
-\ ~
THE BIRTHPLACE OF MINNESOTA J
.
NOTICE OF PUBLIC HEARING FOR
2006 STREET IMPROVEMENTS
PROJECT 2006-02
February 2, 2006
Notice is hereby given that the City Council of Stillwater, Washington County, Minnesota, will
meet in the Council Chambers of the Stillwater City Hall, 216 N 4th Street, Stillwater, MN 55082
at 7:00 p.m. or as soon as possible thereafter, on Tuesday, February 21,2006, to consider the
rehabilitation of street, storm sewer, water, and curb and gutter for areas in and adjacent to
Bergen's Forest Hills 151 and 2nd Addition.
The area proposed to be assessed for such improvement is properties abutting Rainbow Court,
Momingside Road, Everett Drive, South Harriet Street, Harriet Drive and West Orleans Street
between South Everett and South Sixth Street. The estimated cost of the improvements is
$1,623,047.00. A reasonable estimate ofthe impact ofthe assessment will be available at the
hearing. Such persons as desire to be heard with reference to the proposed improvement will be .
heard at this meeting.
Diane Ward
City Clerk
Published in Stillwater Gazette on February 3rd and February 101\ 2006.
.
CITY HALL: 216 NORTH FOURTH STREET · STillWATER, MINNESOTA 55082
PHONE: 651-430-8800 . WEBSITE: www.ci.stillwater.mn.us
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February 21,2006
Subject: 2006 Street Improvements-Forest Hills Project 2006-2
Dear Mayor and City Council Members,
Please consider the following as you decide on whether or not to implement the street
project in the Forest Hills Additions to the City of Stillwater:
1) Since we already pay for street lighting in a regular assessment from the city, please
eliminate the added cost for street lights in the proposed assessment fee.
2) We are concerned about having everything tom apart at the beginning of the project
when sections may not be worked on for weeks or months.
3) Please install larger water pipes to ensure better water pressure. We have always
had problems with very low water pressure.
4) Will you be installing black dirt and sod in our yards, once the project is
completed?
5) Keep our streets the same width they are now. We don't want narrower streets or
sidewalks.
6) Street lighting....what kind and will placement be as they are now?
7) What will the city do about the parking situation around the area of Harriet and
Orleans. Since District 834 runs a business, they should be making parking
available for their clients. The District has a large parking lot on the north side of
the Stillwater Junior High School. It is time the City requires them to start using it
and stop directing people to park behind the school. Our taxes are high, our privacy
is little and our driveway has been ruined by the hundreds of turn arounds each
week. If we get new streets, we need new parking considerations to go along with
them. We came to the city several years ago about this situation. The Council at
the time promised to do something about getting the parking off of our streets and
onto school property. Please help!! This is a GREAT chance to change this
situation.
Thank you for your time and consideration of these issues.
Michael J. and Angela T. Steinbach
1501 South Harriet Street
Stillwater, MN 55082-6158
439-1685
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.
WayneE. Sampson
1402 So. Cage Blvd. #313
Pharrj Texas 78577
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I
· Memorandum
To: Mayor and City Council
From: Bob Lockyear, Interim Community Development Director
Date: February 17,2006
Re: ZAM 06/01 & ZA T 06/02 Zoning Map amendment and Zoning Text
amendment for the Neighborhood Conservation District
Background: Staffhas changed the suggested height regulation to 35' for all lots. The
design guidelines currently address the community's desire to encourage applicants to
respect the massing and height of any new buildings in the older neighborhoods. The map
amendment has also been changed to reflect the exact boundaries as discussed at the last
meeting. These changes should address the concerns voiced by the Mayor and reflected
in the council discussion.
.
Staff has also prepared an amendment to the administrative section to reflect the changes
in how Stillwater will review and implement the new housing or infilI development
ordinance in the Two Family (RB) zone.
Recommendation: Approval of the Neighborhood conservation ordinance and
supporting design guidelines as amended.
.
.
Proposed Changes to the RB Zoning District
RB District
Minimum Lot Size
Minimum Lot Width
Minimum Lot Depth
Current Standards
7,500 sq ft
50'
100'
Possible Chanqes
7,500 sq ft
50' or70' (corner lots2)
100'
Minimum Yard Setback
House
Front
Side
30'
10' or 100/0 lot width
20'
Total 15' two sides 5'
minium one side
20'
25'
Corner, side
Rear
30'
25'
Garage
Front
30'
30' minium and 10' behind
front of house
20'
5' or 3' if garage in rear
yard behind house
5' or 3' if garage in rear
yard behind house
Corner side
Side
30'
5'
.
Rear
5'
Maximum Impervious Lot
Coverage
30%
35%
Maximum Building Coverage
o
25%
Height
35'
35'
Special Use Permit Multifamily Eliminate multifamily
Notes.
lFor substandard single family residential RA lots in the Neighborhood Conservation District, the RB
single family zoning development standards shall be used.
2For new corner lots in the Conservation District, the lot width shall be a minimum of 70 feet.
.
.~
Stillwater Conservation District Map
.
-'
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Stillwater Conservation District
.
.
Stillwater Conservation District
Design Guidelines
..
1
.
ORDINANCE NO.: 965
AN ORDINANCE AMENDING THE
STILL WATER CITY CODE,
CHAPTER 31
THE ZONING ORDINANCE
THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN:
1. INTRODUCTION. This Ordinance establishes a Neighborhood Conservation
District within the City.
2.
PURPOSE. The Neighborhood Conservation District ("NCD") is established to
help protect and preserve the unique character of Stillwater's residential
neighborhoods, by regulating and providing Design Guidelines for new infill
development within the District. The purpose is to conserve the traditional
neighborhood fabric, guide future infill development within the District and
discourage unnecessary demolition of structures that contribute to the District's
historic character. The Neighborhood Conservation District will help preserve
local character, neighborhood pride, and property values, and promise and sustain a
diverse and affordable range of homes and the general economic vitality of the
area.
.
3.
AMENDING.
A. Section 31-1, Subd. 10, Use Districts, is amended by adding Section (17)
that will hereafter read as follows:
"(17) NCD (Neighborhood Conservation District)."
B. Section 31-1, Subd. 12 is amended by adding Section 31-1, Subd. 12(d)
that will hereafter read as follows:
"12( d) In addition to, and not in lieu of other official controls, all
buildings and uses hereafter proposed for construction, whether on
existing vacant parcels or parcels being vacated because of
demolition or destruction of an existing structure, are subject to the
standards, regulations and provisions of the Neighborhood
Conservation District ("NCD")."
c.
Section 31-1, Subd. 12(5) Developer Regulations, is amended to hereafter
read as follows:
.
"(5) Development regulations. Development regulations in the RB district are as follows:
a. Area, setbacks and height regulations:
Single-family Duplex
1. Maximum building height:
Main building 35 feet 35 feet
Accessory building
One story!
20 feet
One story!
20 feet
..
\
2.
Minimum lot area:
Single-family
"-
.
7,500 square
feet
1 0,000 square
feet
6.
Minimum lot width
Minimum lot depth
Maximum lot coverage
Building 25 percent
Impervious surfaces 25 percent
Minimum yard requirements:
Front yard 20 feet 20 feet
Side yard The total of both side yards must equal 15 feet
with at least 5 feet on each side.
50 feetl
100 feet
75 feet
100 feet
.
3.
4.
5.
25 percent
25 percent
Corner lot street:
Side yard 30 feet 30 feet
Rear yard 25 feet 25 feet
7. Frontage requirements For all buildings at least 35 feet of frontage
on an improved public street
8. Garages - both single family and two family
Front yard A minimum of 30 feet and set back at least 10
feet from the front set back line of the
principal dwelling
Side
5 feet or if garage is in the rear yard 3 feet
Rear
5 feet or if garage is in the rear yard 3 feet
1 For new corner lots created in the District, the lot width must be a minimum of70 feet."
D.
City Code 922.7 Heritage Preservation Commission is amended as follows:
922.7, subd. 5 is amended by adding (7) to hereafter read as follows:
.
"22-7, subd 5(7). The Heritage Preservation Commission must also
assume responsibility for the design review of any dwelling house
hereafter proposed for construction on now existing vacant lots or
on lots that become vacant by reason of demolition or destruction of
existing structures within the Neighborhood Conservation District
(NCD). In furtherance of that purpose, the Stillwater Conservation
District Design Guideline as preserved by the City Council on
February 17, 2006 are herby adopted by reference as if fully set
forth in this ordinance. Copies of the Design Guidelines are on file
in the office of the City Clerk and available at the Stillwater Public
Library.
The following process will guide the HPC and the applicants.
b.
a. Initial Review Meeting. Applicant must first meet with City
Planning Staff. The goals and intent of the Design Review process
will be explained, along with the guidelines, application
requirements and schedule.
Applicant Submission and Filing Fee. Applicant must submit
completed Application and Design Checklist, along with a filing fee
that is initially $100.00, but that may be changed from time to time
by resolution enacted by the City Council.
.
I'
f
c.
. d.
Planning Staff Reviews Project and Prepares Report: This
report will be sent to applicant and the HPC.
HPC Design Review and Public Hearing: The HPC must hold a
public hearing on the design review applications. Notice of the
hearing must be published in the City legal newspaper at least 10
days before the hearing and notice mailed to property owners within
350 feet ofthe site. At the hearing, after all have been given an
opportunity to be heard, the HPC will either approve, approve with
conditions, or disapprove the proposed design.
e. Approval: If the application is approved, a Design Permit will be
issued by the Planning Staffto the applicant, and Building
Department.
f. Appeal: The applicant or any interested person aggrieved with the
HPC action, may, within 10 days, revise and resubmit the
application to the HPC or appeal the decision to City Council.
g. Building Permit: Once approved, the plans may be completed and
submitted to Building Officials for Building Permit review. The
plans will also then be reviewed for Design Permit compliance by
the Planning Staff.
h. Enforcement: The Community Development Department will
monitor compliance with the Design Permit and any conditions of
approval.
-
4.
SAVING. In all other ways the City Code will remain in full force and effect.
5. EFFECTIVE DATE. This Ordinance will be in full force and effect from and after
its passage and publication according to law
Adopted by the City Council of the City of Stillwater this 21 sl day of February,
2006.
CITY OF STILL WATER
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
.
.
.
ORDINANCE NO. 966
AN ORDINANCE AMENDING THE STILLWATER
CODE, CHAPTER 31-1, SUBD. 5, ~ 2
ENTITLED ZONING MAPS AND BOUNDARIES
BY AMENDING "THE ZONING MAP OF THE CITY"
TO REZONE PROPERTY WITHIN THE
RB RESIDENTIAL DISTRICT BY CREATING THE
NEIGHBORHOOD CONSERVATION DISTRICT (NCD)
The City Council of the City of Stillwater does ordain:
1. PROPERTY. The property shown on Exhibit "A" is hereby rezoned to include an
overlay to the RB District to be known as the Neighborhood Conservation District
(NCD).
2. ZONING MAP. The zoning map is changed to designate the property as Neighborhood
Conservation District (NCD).
3.
SAVING. In all other ways, the Stillwater City Code shall remain in full force and
effect.
4. EFFECTIVE DATE. This Ordinance shall be effective upon its passage and publication
according to law.
Enacted by the City Council of the City of Stillwater this 21 st day of February, 2006.
By
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
')
.
Memo
To: Mayor and City Council
From: Diane F. Ward, City Clerk
Date: 2/16/2006
Subject: New Polling Places
Attached is a map showing the partition of wards for the addition of new polling places within three of the
Wards within the City - Wards 2, 3,4. The reason for these additions is that these three Wards have
development within them that will make the current polling places above the reasonable capacity on
Election Day. This will make it easier on the residents, as well as the Election Judges on Election Day.
As in redistricting, the partition of each of the affected wards is based on population and I have tried to
make the partition as equal as possible. Because the actual ward boundaries will not be changed (and
can't be until after the 2010 census), the charter commission does not have to review the changes.
However, I have informed Chairperson Ruch of the request for additional polling places. Precinct
boundaries within the Wards are approved by the City Council through an ordinance change (see attached
ordinance for 1 sl reading) and polling places are designated by resolution.
If the attached proposed ordinance and resolution designating new polling places is adopted by the
Council on March 7, 2006 after the second reading, then the attached map, ordinance and resolution are
sent to the Secretary of States office and Washington County.
. I will work with Washington County to insure that notice to voters is sent to inform them if their polling place
has changed as designated in the following statute:
2048.16 Polling places; designation.
Subd. 1a. Notice to voters. If the location of a polling place has been changed, the
governing body establishing the polling place shall send to every affected household
with at least one registered voter in the precinct a nonforwardable mailed notice stating
the location of the new polling place at least 25 days before the next election. The
secretary of state shall prepare a sample of this notice. A notice that is returned as
undeliverable must be forwarded immediately to the county auditor.
To inform the residents of this change an 8.5 X 11 map will be included in the April, July, and October
newsletters, placed on the City's Web Site, and as part of the publication of the ordinance a map will be
published as well. Also, the following notification will be placed on every sewer bill sent in July, and
October:
Your polling location may have changed. Do you know where you vote? To find out - check oui
the Secretary of States' Polling Place Finder at http://pollfinder.sos.state.mn.us/or contact City Hall
at 430-8800.
ACTION REQUIRED:
.
Review the attached ordinance and map and if Council desires to approve as presented they should pass
a motion to approve the first reading of the ordinance with the second reading of the ordinance to be on
March 7, 2006.
r
PROPOSED ORDINANCE FOR 1ST READING
.
AN ORDINANCE AMENDING CHAPTER 21
OF THE STILLWATER CITY CODE, GENERAL PROVISIONS, SECTION 21-11
ENTITLED ELECTION WARDS
The City Council of the City of Stillwater does ordain:
1. AMENDING. The Stillwater City Code, Section 21-11, entitled "Elections Wards" is
deleted in its entirety and hereby replaced with the following:
Sec. 21-11. Election Precints
Subd. 1. Precinct i (Wi P i). Commencing from a point at the intersection of centerlines
of TH 36 and South Greeley Street and heading Northerly along the centerline of South
Greeley Street to the centerline of West Abbot Street. Thence Easterly following the
centerline of West Abbot Street to the centerline of South Martha Street. Thence
Northerly following the centerline of South Martha Street to the centerline of West
Willard Street Thence Easterly following the centerline of West Willard Street to the
centerline of South Martha Street. Thence Northerly following the centerline of South .
Martha Street to the centerline of West Olive Street. Thence Easterly following the
centerline of Olive Street to the centerline of South Main Street (also known as State
Highway 95). Thence following the centerline of South Main Street (also know as State
Highway 95) North Westerly to the Centerline of East Chestnut Street. Thence Easterly
following the centerline of East Chestnut Street to the Corporate Limits of the City of
Stillwater. Thence following the Corporate Limits ofthe City of Stillwater South Easterly
and South Westerly (a clockwise direction) to the point of beginning.
Subd.2. Precinct 2 (Wi P2). Commencing from a point at the intersection of centerlines
of South Greeley Street and West Lake Street and heading Westerly along the centerline
of West Lake Street to the edge of Lily Lake at normal water level. Thence North
Westerly along the Normal Water Line of Lily Lake to the centerline of South Hemlock
Street. Thence Northerly following the centerline of South Hemlock Street to the
centerline of West Pine Street. Thence Westerly following the centerline of West Pine
Street to the centerline of Stillwater Boulevard (also know as County Road 5). Thence
Northerly following the centerline of Stillwater Boulevard (also know as County Road 5)
to the joining of West Olive Street (also know as County Road 5). Thence Easterly
following the centerline of West Olive Street to the centerline of South Greeley Street.
Thence Northerly following the centerline of South Greeley Street to the centerline of
West Olive Street. Thence Easterly following the centerline of West Olive Street to the
centerline of South Martha Street. Thence Southerly following the centerline of South
Martha Street to the centerline of West Willard Street. Thence Westerly following the .
centerline of West Willard Street to the centerline of South Martha Street. Thence
Southerly following the centerline of South Martha Street to the centerline of West Abbot
Street. Thence Westerly following the centerline of West Abbot Street to the centerline of
South Greeley Street. Thence Southerly following the centerline of South Greeley Street
to the centerline of West Lake Street and the point of beginning.
.
.
Subd. 3. Precinct 3 (W2P3). Commencing at a point at the intersection of centerline of
North Everett Street and West Mulberry Street. Thence Westerly following the
centerline of West Mulberry Street to the centerline of North William Street. Thence
Southerly following the centerline of North Williams Street to the centerline of West
Olive Street. Thence Westerly following the centerline of West Olive Street to the
centerline of South Greeley Street. Thence Southerly following the centerline of South
Greeley Street to the centerline of West Olive Street (also known as County Road 5).
Thence Westerly following the centerline of West Olive Street (also known as County
Road 5) to the centerline of Deer Path. Thence Northerly following the centerline of Deer
Path to the Centerline of Myrtle Street (also know as County Road 12). Thence South
Easterly following the centerline of Myrtle Street (also known as County Road 12) to the
centerline of North Birchwood Drive. Thence Northerly following the centerline of North
Birchwood Drive to the centerline of West Linden Street. Thence Easterly Following the
centerline of West Linden Street to the centerline of Robin Lane. Thence Northerly
following the centerline of Robin Lane to the centerline of Meadowlark Drive. Thence
Easterly following the centerline of Meadowlark Drive to the centerline of North Center
Street. Thence Southerly following the Centerline of North Center Street to the centerline
of West Linden Street. Thence Easterly following the centerline of West Linden Street to
the centerline of North Owens Street (also known as County Road 5). Thence Northerly
following the centerline of North Owens Street to the joining of Stonebridge Trail (also
known as County Road 5). Thence North Westerly following the centerline of
Stonebridge Trail (also known as County Road 5) to the Corporate limits of the City of
Stillwater (approximately at the intersection of Browns Creek and Stonebridge Trail).
Thence Easterly and Southerly following the Corporate Limits of the City of Stillwater (a
clockwise direction) to the centerline of State Highway 95. Thence South Westerly
following the centerline of State Highway 95 (also know as North Main Street) to the
centerline of Hazel Street East. Thence Westerly following the centerline of Hazel Street
East to the centerline of North First Street. Thence Southerly following the centerline of
North First Street to the centerline of East Willow Street. Thence Westerly following the
centerline of East Willow Street to the centerline of North Second Street. Thence
Southerly following the centerline of North Second Street to the centerline of East Saint
Croix Avenue. Thence Westerly following the centerline of East Saint Croix Avenue to
the centerline of North Third Street. Thence Southerly following the centerline of North
Third Street to the centerline of West Stillwater Avenue. Thence Westerly following the
centerline of West Saint Croix Avenue to the centerline of North Fourth Street. Thence
Southerly following the centerline of North Fourth Street to the centerline of West
Wilkins Street. Thence Westerly following the centerline of West Wilkins Street to the
centerline of North Martha Street. Thence Southerly following the centerline of North
Martha Street to the centerline of West Maple Street. Thence Westerly following the
centerline of West Maple Street to the centerline of North Everett Street. Thence
Southerly following the centerline of North Everett Street to the centerline of West
Mulberry Street and the point of beginning.
.
Subd. 4. Precinct 4 (W2P4). Commencing at a point at the intersection of centerline of
West Olive Street and South William Street. Thence Northerly following North William
Street to the centerline of West Mulberry Street. Thence Easterly following the centerline
of West Mulberry Street to the centerline of North Fourth Street. Thence Northwesterly
following the centerline of North Fourth Street to the centerline of West Linden Street.
~~
Thence North Easterly following the centerline of West Linden Street to the centerline of .
North Third Street. Thence South Easterly following the centerline of North Third Street
to the Centerline of East Myrtle Street. Thence North Easterly following the centerline of
East Myrtle Street to the West edge at Normal Pool Elevation ofthe Saint Croix River.
Thence South Easterly following the West edge at Normal Pool Elevation of the Saint
Croix River to the centerline of East Chestnut Street. Thence Westerly following the
centerline of East Chestnut Street to the centerline of South Main Street (also known as
State Highway 95). Thence Southerly following the centerline of South Main Street (also
known as State Highway 95) to the centerline of East Olive Street. Thence South
Westerly following the centerline of Olive Street to the centerline of South Williams
Street and the point of beginning.
Subd. 5. Precinct 5 (W2P5). Commencing from a point at the intersection of centerline
of East Chestnut Street (also know as the Stillwater Bridge) and the Corporate Limits of
the City of Stillwater. Thence Westerly following the centerline of East Chestnut Street to
the West edge at Normal Pool Elevation of the Saint Croix River. Thence Northerly
following the West edge at Normal Pool Elevation ofthe Saint Croix River and heading
along the west edge to the centerline of East Myrtle Street. Thence Westerly following
the centerline of East Myrtle Street to the centerline of North Third Street. Thence
Northerly following the centerline of North Third Street to the centerline of West Linden
Street. Thence Westerly following the centerline of West Linden Street South to the
centerline of North Fourth Street. Thence South Easterly following the centerline of
North Fourth Street to the centerline of West Mulberry Street. Thence Westerly following .
the centerline of West Mulberry Street to the centerline of North Everett Street. Thence
Northerly following the centerline of North Everett Street to the centerline of West Maple
Street. Thence Easterly following the centerline of West Maple Street to the centerline of
North Martha Street. Thence Northerly following the centerline of North Martha Street
to the centerline of West Wilkins Street. Thence Easterly following the centerline of
West Wilkins Street to the centerline of North Fourth Street. Thence Northerly following
the centerline of North Fourth Street to the centerline of Stillwater Avenue. Thence
Easterly following the centerline of Stillwater Avenue to the centerline of North Third
Street. Thence Northerly following the centerline of North Third Street to the centerline
of East Saint Croix Avenue. Thence Easterly following the centerline of East Saint Croix
Avenue to the centerline of North Second Street. Thence Northerly following the
centerline of North Second Street to the centerline of East Willow Street. Thence
Easterly following the centerline of East Willow Street to the centerline of North First
Street. Thence Northerly following the centerline of North First Street to the centerline
of Hazel Street East. Thence Easterly following the centerline of Hazel Street East to the
centerline of North Main Street (Also know as State Highway 95). Thence Northerly
following the centerline of North Main Street (Also know as State Highway 95)to the
Corporate limits of the City of Stillwater. Thence Easterly and Southerly following the
Corporate Limits of the City of Stillwater (a clockwise direction) to the point of
beginning.
Subd. 6. Precinct 6 (W3P6). Commencing at a point at the intersection of centerline of .
Stonebridge Trail (also known as County Road 5) and the Corporate limits of the City of
Stillwater (approximately at the intersection of Browns Creek and Stonebridge Trail).
Thence South Easterly following the centerline of Stonebridge Trail (also know as
County Road 5) to the joining of North Owens Street (also known as County Road 5).
....
.
Thence Southerly following the centerline of North Owens Street (also known as County
Road 5) to the centerline of West Linden Street. Thence Westerly following the
centerline of West Linden Street to the centerline of North Center Street. Thence
Northerly following the centerline of North Center Street to the centerline of Meadowlark
Drive. Thence Westerly following the centerline of Meadowlark Drive to the centerline
of Robin Lane. Thence Southerly following the centerline of Robin Lane to the
centerline of West Linden Street. Thence Westerly following the centerline of West
Linden Street to the centerline of North Birchwood Drive. Thence Southerly following
the centerline of North Birchwood Drive to the centerline of West Myrtle Street (also
known as County Road 12). Thence Northwesterly following the centerline of West
Myrtle Street (also known as County Road 12) to the centerline of Eagle Ridge Trail.
Thence North Westerly following the centerline of Eagle Ridge Trail to the centerline of
Neal Avenue North. Thence Northerly following the centerline of Neal Avenue North to
the centerline of State Highway 96 (also known as Dellwood Road) and the existing
Corporate Limits of the City of Stillwater. Thence following the Corporate Limits of the
City of Stillwater in a clockwise direction to the point of beginning. Ward 3 (three)
Precinct 6(Six) is to include any annexation to the City of Stillwater that falls North of
County Road 64 (also known as McKusick Road) and West of Stonebridge Trail (also
known as County Road 5) that is not described above.
.
Subd. 7. Precinct 7 (W3P7). Commencing at a point at the intersection of centerline of
Deer Path and Myrtle Street West (also know as County Road 12). Thence Southerly
following the centerline of Deer Path to the centerline of West Olive Street (also know as
County Road 5). Thence Westerly following the centerline of West Olive Street (also
known as County Road 5) to the joining of Stillwater Boulevard (also know as County
Road 5). Thence South Westerly following the centerline of Stillwater Boulevard (also
know as County Road 5) to the centerline of Oakridge Road. Thence Westerly and
Southerly following the centerline of Oakridge Road to the centerline of Croixwood
Boulevard. Thence Westerly following the centerline of Croixwood Boulevard to the
centerline of Northland Avenue. Thence Northerly following the centerline of Northland
Avenue to the intersection of centerlines of 72nd (Seventy Second) Street North and
Jnterlachen Drive. Thence North Westerly following the centerline of 72nd (Seventy
Second) Street North to the centerline of Rutherford Road. Thence Westerly and
Northerly following the centerline of Rutherford Road to the centerline of County Road
12 and the existing Corporate Limits of the City of Stillwater. Thence following the
Corporate Limits of the City of Stillwater in a clockwise direction to the intersection of
the centerline of State Highway 96 (also known as Dellwood Road) and Neal Avenue
North. Thence Southerly following the centerline of Neal Avenue North to the centerline
of Eagle Ridge Trail. Thence South Easterly following the centerline of Eagle Ridge trail
to the centerline of Myrtle Street West (also know as County Road 12). Thence Easterly
following the centerline of Myrtle Street West (also know as County Road 12) to the
centerline of Deer Path and the point of beginning. Ward 3(three) Precinct 7(Seven) is to
include any annexation to the City of Stillwater that falls North of County Road 12 (also
known as Myrtle Street West) and South of County Road 64 (also know as McKusick
Road) that is not described above.
.
Subd. 8. Precinct 8 (W4P8). Commencing from a point at the intersection of centerline
of Croixwood Boulvard and the centerline of Oakridge Road. Thence Northerly and
Easterly following the centerline of Oakridge Road to the centerline of Stillwater
Boulevard (also know as County Road 5). Thence Northerly following the centerline of
Stillwater Boulevard (also known as County Road 5) to the centerline of South Hemlock
Street. Thence Southerly following the centerline of South Hemlock Street to the Normal
Water Line of Lily Lake. Thence Easterly and Southerly following the Normal Water
Line of Lily Lake to the centerline of Lake Street. Thence Easterly following the
centerline of Lake Street to the centerline of South Greeley Street. Thence Southerly
following the centerline of South Greeley Street to the centerline of State Highway 36
and the existing Corporate Limits of the City of Stillwater. Thence Westerly following
the centerline of State highway 36 to the centerline of Stillwater Boulevard (also know as
County Road 5). Thence Northeasterly following the centerline of Stillwater Boulevard
(also know as County Road 5)to the centerline of Wildpine Lane. Thence Westerly
following the centerline of Wild pine Lane to the centerline of Park wood Lane. Thence
Northerly following the centerline of Park wood Lane to the centerline of Sunrise Avenue.
Thence Northeasterly following the centerline of Sunrise Avenue to the centerline of
Croixwood Boulvard. Thence Westerly following the centerline of Croix wood Boulvard
to the centerline of Oakridge Road and the point of beginning.
Subd.9. Precinct 9 (W4P9). Commencing from a point at the intersection of centerline
of Rutherford Road and the centerline of County Road 12. Thence Southerly and
Westerly following the centerline of Rutherford Road to the centerline of 72nd (Seventy
Second) Street North. Thence Easterly following the centerline of 72nd (Seventy Second)
Street North to the centerline of Northland Avenue. Thence Southerly following the
centerline of Northland Avenue to the centerline of Croixwood Boulevard. Thence
Easterly following the centerline of Croixwood boulevard to the centerline of Sunrise
Avenue. Thence Southerly following the centerline of Sunrise Avenue to the centerline
of Park wood Lane. Thence Southerly following the centerline ofParkwood Lane to the
centerline of Wild pines Lane. Thence Easterly following the centerline of Wild pines
Lane to the centerline of Stillwater Boulevard (also know as County Road 5). Thence
Southwesterly following the centerline of Stillwater Boulevard (also know as County
Road 5)to the centerline of State Highway 36 and the existing Corporate Limits ofthe
City of Stillwater. Thence following the existing Corporate Limits of the City of
Stillwater in a clockwise direction to the intersection of County Road 15 (also know as
Manning Avenue North) and County Road 12 (also know as Myrtle Street West).
Thence Easterly following the centerline of County Road 12 (also know as Myrtle Street
West to the centerline of Rutherford Road and the point of beginning. Ward 4(four)
Precinct 9(nine) is to include any annexation to the City of Stillwater that falls North of
State highway 36 and West of County Road 15 (also know as Manning Avenue North)
that is not described above.
2.
SAVING. In all other ways, the City Code will remain in full force and effect.
3.
EFFECTIVE DATE. This ordinance will be in effect from and after its passage and
publication according to law.
r"
.
.
.
.
Adopted by the City Council ofthe City of Stillwater this 7th day of March 2006.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
.
PROPOSED RESOLUTION
.
DESIGNATING POLLING PLACES
WHEREAS, the City Council has adopted Ordinance No.
precinct boundaries.
establishing
BE IT RESOLVED by the City Council of the City of Stillwater that the following
polling places are designated as Polling Places for Stillwater:
Ward 1, Precinct 1 - Oak Park Elementary School
Ward 1, Precinct 2 - Stillwater City Hall
Ward 2, Precinct 3 - United Methodist Church
Ward 2, Precinct 4 - Stillwater City Hall
Ward 2, Precinct 5 - New Heights Charter School
Ward 3, Precinct 6 - Stonebridge Elementary School
Ward 3, Precinct 7 - Our Saviors Lutheran Church
Ward 4, Precinct 8 - Lily Lake Elementary School
Ward 4, Precinct 9 - Rutherford Elementary School
.
Adopted by the Stillwater City Council this yth day of March, 2006.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
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.ROPOSED ORDINANCE FOR 1ST READING REVISED(2-21-06)
ORDINANCE NO. 967
AN ORDINANCE AMENDING CHAPTER 21
OF THE STILLWATER CITY CODE, GENERAL PROVISIONS, SECTION 21-11 ENTITLED
ELECTION WARDS
The City Council of the City of Stillwater does ordain:
1. AMENDING. The Stillwater City Code, Section 21-11, entitled "Elections Wards" is deleted in its
entirety and hereby replaced with the following:
Sec. 21-11. Election Precincts
.
Subd. 1. Precinct i (Wi Pi). Commencing from a point at the intersection of centerlines ofTH 36 and
South Greeley Street and heading Northerly along the centerline of South Greeley Street to the
centerline of West Abbot Street. Thence Easterly following the centerline of West Abbot Street to the
centerline of South Martha Street. Thence Northerly following the centerline of South Martha Street to
the centerline of West Willard Street Thence Easterly following the centerline of West Willard Street to
the centerline of South Martha Street. Thence Northerly following the centerline of South Martha Street
to the centerline of West Olive Street. Thence Easterly following the centerline of Olive Street to the
centerline of South Main Street (also known as State Highway 95). Thence following the centerline of
South Main Street (also known as State Highway 95) North Westerly to the Centerline of East Chestnut
Street. Thence Easterly following the centerline of East Chestnut Street to the Corporate Limits of the
City of Stillwater. Thence following the Corporate Limits of the City of Stillwater South Easterly and
South Westerly (a clockwise direction) to the point of beginning.
Subd. 2. Precinct 2 (Wi P2). Commencing from a point at the intersection of centerlines of South
Greeley Street and West Lake Street and heading Westerly along the centerline of West Lake Street to
the edge of Lily Lake at normal water level. Thence North Westerly along the Normal Water Line of
Lily Lake to the centerline of South Hemlock Street. Thence Northerly following the centerline of South
Hemlock Street to the centerline of West Olive Street. Thence Easterly following the centerline of West
Olive Street. Thence Easterly following the centerline of West Olive Street to the centerline of South
Greeley Street. Thence Northerly following the centerline of South Greeley Street to the centerline of
West Olive Street. Thence Easterly following the centerline of West Olive Street to the centerline of
South Martha Street. Thence Southerly following the centerline of South Martha Street to the centerline
of West Willard Street. Thence Westerly following the centerline of West Willard Street to the
centerline of South Martha Street. Thence Southerly following the centerline of South Martha Street to
the centerline of West Abbot Street. Thence Westerly following the centerline of West Abbot Street to
the centerline of South Greeley Street. Thence Southerly following the centerline of South Greeley
Street to the centerline of West Lake Street and the point of beginning.
.
Page 1 of5
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Subd.3. Precinct 3 (W2P3). Commencing at a point at the intersection of centerline of North Everete
Street and West Mulberry Street. Thence Westerly following the centerline of West Mulberry Street to
the centerline of North William Street. Thence Southerly following the centerline of North Williams
Street to the centerline of West Olive Street. Thence Westerly following the centerline of West Olive
Street to the centerline of South Greeley Street. Thence Southerly following the centerline of South
Greeley Street to the centerline of West Olive Street (also known as County Road 5). Thence Westerly
following the centerline of West Olive Street (also known as County Road 5) to the centerline of Deer
Path. Thence Northerly following the centerline of Deer Path to the Centerline of Myrtle Street (also
known as County Road 12). Thence South Easterly following the centerline of Myrtle Street (also
known as County Road 12) to the centerline of North Birchwood Drive. Thence Northerly following the
centerline of North Birchwood Drive to the centerline of West Linden Street. Thence Easterly following
the centerline of West Linden Street to the centerline of Robin Lane. Thence Northerly following the
centerline of Robin Lane to the centerline of Meadowlark Drive. Thence Easterly following the
centerline of Meadowlark Drive to the centerline of North Center Street. Thence Southerly following the
Centerline of North Center Street to the centerline of West Linden Street. Thence Easterly following the
centerline of West Linden Street to the centerline of North Owens Street (also known as County Road
5). Thence Northerly following the centerline of North Owens Street to the joining of Stonebridge Trail
(also known as County Road 5). Thence North Westerly following the centerline of Stonebridge Trail
(also known as County Road 5) to the Corporate limits of the City of Stillwater (approximately at the
intersection of Browns Creek and Stonebridge Trail). Thence Easterly and Southerly following the
Corporate Limits of the City of Stillwater (a clockwise direction) to the centerline of State Highway 95.
Thence South Westerly following the centerline of State Highway 95 (also known as North Main Street)
to the centerline of Hazel Street East. Thence Westerly following the centerline of Hazel Street East t.
the centerline of North First Street. Thence Southerly following the centerline of North First Street to
the centerline of East Willow Street. Thence Westerly following the centerline of East Willow Street to
the centerline of North Second Street. Thence Southerly following the centerline of North Second Street
to the centerline of East Saint Croix Avenue. Thence Westerly following the centerline of East Saint
Croix Avenue to the centerline of North Third Street. Thence Southerly following the centerline of
North Third Street to the centerline of West Stillwater Avenue. Thence Westerly following the
centerline of West Saint Croix Avenue to the centerline of North Fourth Street. Thence Southerly
following the centerline of North Fourth Street to the centerline of West Wilkins Street. Thence
Westerly following the centerline of West Wilkins Street to the centerline of North Martha Street.
Thence Southerly following the centerline of North Martha Street to the centerline of West Maple Street.
Thence Westerly following the centerline of West Maple Street to the centerline of North Everett Street.
Thence Southerly following the centerline of North Everett Street to the centerline of West Mulberry
Street and the point of beginning.
Subd.4. Precinct 4 (W2P4). Commencing at a point at the intersection of centerline of West Olive
Street and South William Street. Thence Northerly following North William Street to the centerline of
West Mulberry Street. Thence Easterly following the centerline of West Mulberry Street to the
centerline of North Fourth Street. Thence Northwesterly following the centerline of North Fourth Street
to the centerline of West Linden Street. Thence North Easterly following the centerline of West Linden
Street to the centerline of North Third Street. Thence South Easterly following the centerline of North
Third Street to the Centerline of East Myrtle Street. Thence North Easterly following the centerline of
East Myrtle Street to the West edge at Normal Pool Elevation ofthe Saint Croix River. Thence South .
Easterly following the West edge at Normal Pool Elevation of the Saint Croix River to the centerline of
Page 2 of5
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East Chestnut Street. Thence Westerly following the centerline of East Chestnut Street to the centerline
of South Main Street (also known as State Highway 95). Thence Southerly following the centerline of
South Main Street (also known as State Highway 95) to the centerline of East Olive Street. Thence
South Westerly following the centerline of Olive Street to the centerline of South Williams Street and
the point of beginning.
Subd. 5. Precinct 5 (W2P5). Commencing from a point at the intersection of centerline of East
Chestnut Street (also known as the Stillwater Bridge) and the Corporate Limits of the City of Stillwater.
Thence Westerly following the centerline of East Chestnut Street to the West edge at Normal Pool
Elevation ofthe Saint Croix River. Thence Northerly following the West edge at Normal Pool
Elevation ofthe Saint Croix River and heading along the west edge to the centerline of East Myrtle
Street. Thence Westerly following the centerline of East Myrtle Street to the centerline of North Third
Street. Thence Northerly following the centerline of North Third Street to the centerline of East Linden
Street. Thence Westerly following the centerline of West Linden Street South to the centerline of North
Fourth Street. Thence South Easterly following the centerline of North Fourth Street to the centerline of
West Mulberry Street. Thence Westerly following the centerline of West Mulberry Street to the
centerline of North Everett Street. Thence Northerly following the centerline of North Everett Street to
the centerline of West Maple Street. Thence Easterly following the centerline of West Maple Street to
the centerline of North Martha Street. Thence Northerly following the centerline of North Martha Street
to the centerline of West Wilkins Street. Thence Easterly following the centerline of West Wilkins
Street to the centerline of North Fourth Street. Thence Northerly following the centerline of North
Fourth Street to the centerline of Stillwater A venue. Thence Easterly following the centerline of
Stillwater Avenue to the centerline of North Third Street. Thence Northerly following the centerline of
North Third Street to the centerline of East Saint Croix Avenue. Thence Easterly following the
centerline of East Saint Croix Avenue to the centerline of North Second Street. Thence Northerly
following the centerline of North Second Street to the centerline of East Willow Street. Thence Easterly
following the centerline of East Willow Street to the centerline of North First Street. Thence Northerly
following the centerline of North First Street to the centerline of Hazel Street East. Thence Easterly
following the centerline of Hazel Street East to the centerline of North Main Street (Also known as State
Highway 95). Thence Northerly following the centerline of North Main Street (Also known as State
Highway 95)to the Corporate limits of the City of Stillwater. Thence Easterly and Southerly following
the Corporate Limits of the City of Stillwater (a clockwise direction) to the point of beginning.
Subd. 6. Precinct 6 (W3P6). Commencing at a point at the intersection of centerline of Stonebridge
Trail (also known as County Road 5) and the Corporate limits of the City of Stillwater (approximately at
the intersection of Browns Creek and Stonebridge Trail). Thence South Easterly following the centerline
of Stonebridge Trail (also known as County Road 5) to the joining of North Owens Street (also known
as County Road 5). Thence Southerly following the centerline of North Owens Street (also known as
County Road 5) to the centerline of West Linden Street. Thence Westerly following the centerline of
West Linden Street to the centerline of North Center Street. Thence Northerly following the centerline
of North Center Street to the centerline of Meadowlark Drive. Thence Westerly following the centerline
of Meadowlark Drive to the centerline of Robin Lane. Thence Southerly following the centerline of
Robin Lane to the centerline of West Linden Street. Thence Westerly following the centerline of West
Linden Street to the centerline of North Birchwood Drive. Thence Southerly following the centerline of
North Birchwood Drive to the centerline of West Myrtle Street (also known as County Road 12).
Thence Northwesterly following the centerline of West Myrtle Street (also known as County Road 12)
Page 3 of5
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to the centerline of Eagle Ridge Trail. Thence North Westerly following the centerline of Eagle Ridg.
Trail to the centerline of Neal Avenue North. Thence Northerly following the centerline of Neal
Avenue North to the centerline of State Highway 96 (also known as Dellwood Road) and the existing
Corporate Limits ofthe City of Stillwater. Thence following the Corporate Limits of the City of
Stillwater in a clockwise direction to the point of beginning. Ward 3 (three) Precinct 6(Six) is to include
any annexation to the City of Stillwater that falls North of County Road 64 (also known as McKusick
Road) and West of Stonebridge Trail (also known as County Road 5) that is not described above.
Subd. 7. Precinct 7 (W3P7). Commencing at a point at the intersection of centerline of Deer Path and
Myrtle Street West (also known as County Road 12). Thence Southerly following the centerline of Deer
Path to the centerline of West Olive Street (also known as County Road 5). Thence Westerly following
the centerline of West Olive Street (also known as County Road 5) to the joining of Stillwater Boulevard
(also known as County Road 5). Thence South Westerly following the centerline of Stillwater Boulevard
(also known as County Road 5) to the centerline ofOakridge Road. Thence Westerly and Southerly
following the centerline of Oakridge Road to the centerline of Croixwood Boulevard. Thence Westerly
following the centerline of Croix wood Boulevard to the centerline of Northland Avenue. Thence
Northerly following the centerline of Northland A venue to the intersection of centerlines of 72nd
(Seventy Second) Street North and lnterlachen Drive. Thence North Westerly following the centerline of
72nd (Seventy Second) Street North to the centerline of Rutherford Road. Thence Westerly and
Northerly following the centerline of Rutherford Road to the centerline of County Road 12 and the
existing Corporate Limits of the City of Stillwater. Thence following the Corporate Limits of the City of
Stillwater in a clockwise direction to the intersection of the centerline of County Road 64 (also known as
McKusick Road) and Neal Avenue North. Thence Southerly following the centerline of Neal Avenue.
North to the centerline of Eagle Ridge Trail. Thence South Easterly following the centerline of Eagle
Ridge trail to the centerline of Myrtle Street West (also known as County Road 12). Thence Easterly
following the centerline of Myrtle Street West (also known as County Road 12) to the centerline of Deer
Path and the point of beginning. Ward 3(three) Precinct 7(Seven) is to include any annexation to the
City of Stillwater that falls North of County Road 12 (also known as Myrtle Street West) and South of
County Road 64 (also known as McKusick Road) that is not described above.
Subd. 8. Precinct 8 (W4P8). Commencing from a point at the intersection of centerline of Croixwood
Boulvard and the centerline of Oakridge Road. Thence Northerly and Easterly following the centerline
of Oakridge Road to the centerline of Stillwater Boulevard (also known as County Road 5). Thence
Northerly and Easterly following the centerline of Stillwater Boulevard (also known as County Road 5)
to the centerline of South Hemlock Street. Thence Southerly following the centerline of South Hemlock
Street to the Normal Water Line of Lily Lake. Thence Easterly and Southerly following the Normal
Water Line of Lily Lake to the centerline of Lake Street. Thence Easterly following the centerline of
Lake Street to the centerline of South Greeley Street. Thence Southerly following the centerline of South
Greeley Street to the centerline of State Highway 36 and the existing Corporate Limits of the City of
Stillwater. Thence Westerly following the centerline of State highway 36 to the centerline of Stillwater
Boulevard (also known as County Road 5). Thence Northeasterly following the centerline of Stillwater
Boulevard (also known as County Road 5)to the centerline of Wild pine Lane. Thence Westerly
following the centerline of Wild pine Lane to the centerline ofParkwood Lane. Thence Northerly
following the centerline of Park wood Lane to the centerline of Sunrise Avenue. Thence Northeasterly
following the centerline of Sunrise Avenue to the centerline of Croix wood Boulvard. Thence Westerly.
Page 4 of5
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following the centerline of Croixwood Boulvard to the centerline of Oakridge Road and the point of
beginning.
Subd.9. Precinct 9 (W4P9). Commencing from a point at the intersection of centerline of Rutherford
Road and the centerline of County Road 12. Thence Southerly and Westerly following the centerline of
Rutherford Road to the centerline of72nd (Seventy Second) Street North. Thence Easterly following
the centerline of nnd (Seventy Second) Street North to the centerline of Northland Avenue. Thence
Southerly following the centerline of Northland Avenue to the centerline of Croixwood Boulevard.
Thence Easterly following the centerline of Croixwood boulevard to the centerline of Sunrise Avenue.
Thence Southerly following the centerline of Sunrise Avenue to the centerline of Park wood Lane.
Thence Southerly following the centerline of Park wood Lane to the centerline of Wild pines Lane.
Thence Easterly following the centerline of Wildpines Lane to the centerline of Stillwater Boulevard
(also known as County Road 5). Thence Southwesterly following the centerline of Stillwater Boulevard
(also known as County Road 5)to the centerline of State Highway 36 and the existing Corporate Limits
of the City of Stillwater. Thence following the existing Corporate Limits of the City of Stillwater in a
clockwise direction to the intersection of County Road 15 (also known as Manning Avenue North) and
County Road 12 (also known as Myrtle Street West). Thence Easterly following the centerline of
County Road 12 (also known as Myrtle Street West to the centerline of Rutherford Road and the point of
beginning. Ward 4( four) Precinct 9(nine) is to include any annexation to the City of Stillwater that falls
North of State highway 36 and East of County Road 15 (also known as Manning Avenue North) that is
not described above.
SA VING. In all other ways, the City Code will remain in full force and effect.
3. EFFECTIVE DATE. This ordinance will be in effect from and after its passage and publication
according to law.
Adopted by the City Council ofthe City of Stillwater this 7th day of March 2006.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
Page 5 of5
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Memo
To:
Mayor & City Council
Diane F. Ward, City Clerk
2/17/2006
From:
Date:
Re:
Possible appointment to Joint Cable Commission
An application for the Primary Appointment on the Joint Cable Commission vacated
by Gary Talbot has been received from Lynae Finney. Ms. Finney was the alternate
appointment until her term expired January 1, 2005 and she did not wish to be
reappointed as an altemate at that time. She requests that she be appointed to the
Joint Cable Commission as a Primary appointment.
There still is a vacancy on the Commission for the alternate position. Staff will
continue to advertise for this position in the newspaper and the upcoming newsletter
along with vacancies in the Downtown Parking Commission and upcoming term
expirations on the Charter Commission.
ACTION REQUIRED:
If Council wishes to appoint Ms. Finney to the Joint Cable Commission as a Primary,
they should pass a motion adopting Resolution 2006-_, appointing Lynae Finney
as Primary Appointment on the Joint Cable Commission, with her term ending
January 1, 2008.
Donald & Brenda Oseland
...
14901 114th Street North
Stillwater, Minnesota 55082
(651) 430-2070 Home • (651) 430-8067 FAX
(651) 214-3428 Don's cell • ( 651) 214-3687 Brenda's cell
broseland1@msn.com
February 16, 2006
Stillwater City Council
c/o City of Stillwater Administration
216 North 4th St.
Stillwater, MN 55082
The attached letter to the editor from the February 15, 2006 St. Paul Pioneer Press states in a
very straight forward manner my sentiments. Please reconsider the path you are on. Must
Stillwater become "Mondo Condo"? PLEASE retain what is left of the ambience that draws
people to Stillwater. It is NOT towering condo housing...
Sincerely,
Preserve charm
left in Stillwater
Oncelagain someone in Still-
water las the grand iidea of hav-
ing iinore`condos :btult in Stillwa-
ter. Ile -town ,has managed to
ruin Its main street with all these
condos land, by .the looks of
thingsi Is on its way to ruining
the town altogether. • •
it's rthne Stillwater starts look-
ing to,towns :like, Lake Elino to
try and preserve what littleit has
left. I think it's 'awful whdt the
mayor and City Connell has
allowed in this town. As a long-
time resident, it sickens me to
know .that These people have put
money before.•the:be5t interests
of the town. •
This is the birthplace -of Min-
nesota and it •should be pre-
served Instead of made 'into a
mess. It's nottoo late, Stillwater.
Wake up anddecide what'sreally
in our hest interests.
E.A. SULLIVAN
Stillwater
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February 6, 2006
Camilla Correll
Emmons and Olivier Resources, mc.
651 Hale Avenue North
Oakdale, MN 55128
Subject: Stillwater's Comments on the Brown's Creek Watershed District Watershed
Management Plan
Dear Ms. Correll:
Thank you for soliciting our input concerning the Brown's Creek Third Generation Plan. After
some consideration, City of Stillwater would like to offer some thoughts that deserve some
attention in the plan. The comments that Stillwater wishes to provide pertain to three areas:
compatibility of existing rules, potential CIP projects, and jurisdictional issues. Each of these
areas will be discussed separately below.
Rules Compatibility
One of the key issues that Stillwater has struggled with is the unique aspects of the Brown's
Creek Rules. Given that many of the communities in the Watershed have existing rules
concerning buffers, wetland bounce, wetland categories, and so forth, it would be much easier to
incorporate Brown's Creel<: rules into community regulations of the rules were designed in
parallel and similar fashion. This area has been deemed an important one as Stillwater has the
desire to take over self regulation of all water issues and relieve Brown's Creek of some of those
duties within the City's boundaries. On two previous occasions Watershed staff and managers
have set out to work on some of the conflicting issues unfortunately changes in Brown's Creek
leadership or inanagers has resulted in this process stalling out.
Specific areas that may benefit from an analysis of community regulations compared to Brown's
Creek Regulations include:
1. Wetland Buffers and how thev are computed.
The current wetland buffer regulation should have more flexibility to allow for averaging
and special circumstances given the significant impact this has on land use and
recreational oPPortunities.
CITY HALL: 216 NORTH FOURTH STREET · STILLWATER, MINNESOTA 55082
PHONE: 651-430-8800 · WEBSITE: www.cLstillwater.mn.us
....
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2. Categorization and prioritization of wetlands.
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The current wetland hierarchy was developed based on high priority wetlands being all
those located near the creek and its tributaries. With the construction of the Stillwater
diversion project some of these tributaries are no longer direct contributors to Brown's
Creek.
3. Wetland. inundation and bounce rules.
By setting a standard on wetland bounce, we inadvertently cause a couple of issues.
First, we potentially increase damage to woodlands and other upland natural areas as we
don't take advantage of the possibility of using certain low value wetlands for infrequent
flooding events. Secondly there are some instances when increasing the bounce of a
wetland will actually better regulate the flow out of the wetland and cause less stripping
of nutrients from the wetland and therefore protect downstream resources.
4. Exemptions for park. recreation and education oPl'ortunities that occur within buffer
areas.
One of the most important aspects of improved environmental protection is increasing the
awareness and understanding of the value of the resom:-ce. City of Stillwater makes an
effort to accomplish this by placing both passive and active recreation spaces in
proximity ~o some of our natural resources. This approach provides tremendous
educational opportunities and increases appreciation of our natural resources. Brown's .
Creek regulations currently cause significant challenge in achieving some of these
objectives by the way the buffer regulations pertain and restrict any activity in the
proximity of the resources
Capital Improvement Program
As part of the Third Generation plan, Brown's Creek will be developing a capital improvement
projects list. There are a number of projects in Stillwater that would be appropriate for
consideration as part of the listing of potential CIP projects. It's important to note that having the
proposed improvements in the plan doesn't bind the BCWD to complete the projects; rather, it
allows the District to consider the projects without the requirement of a plan amendment.
1. Construction of retention ponds along the Grant/Stillwater border.
In order to improve the overall efficiency of the Trout Stream Mitigation project and
divert more water away from the creek, the Stillwater AUAR described a number of
locations along County Road 15 where water flowing from Grant into Stillwater could be
detained and restricted with relatively little effort. To complete such improvements
would require leadership on part of Brown's Creek Watershed District.
2. Long Lake water quality improvements.
There are a number of locations in Marketplace, Croixwood neighborhoods and the
Bergmann property where additional water quality enhancements could be implemented
that might improve water quality in Long Lake. Additional studies of Long Lake could
further lead to potential projects.
.
.
3. Stream bank on main channel.
Periodically the DNR has performed some stream bank erosion repair. Brown's Creek
Watershed District may wish to have this as a potential capital improvement project.
4. Erosion and sediment control near the confluence of Brown's Creek and St. Croix River.
The last mile of Brown's Creek has significant elevation changes as well as a number of
ravines that enter both the Creek and the St. Croix River. These areas are highly
susceptible to erosion and sedimentation. Stillwater has done a number of projects in this
area in recent years including the North Hill project and Hazel Street ravine however
there are still several potential project sites including the Aiple property that should all be
considered for a CIP program.
5. Long Lake sedimentation management.
The recent Long Lake sedimentation study completed by Brown's Creek resulted in
findings that the Watershed District may wish to take action on in the future specifically
around the discharge points of several large storm pipes.
Jurisdictional Issues
.
There are several issues that concern the ownership or operation of some of the facilities within
the Watershed. The first issue that is of maj or significance is the change in the drainage
boundaries. With the completion of the Trout Stream Mitigation project, the entire long Lake
drainage area, consisting of about 2,000 acres, no longer drains into Brown's Creek rather it
drains to Lake McKusick. The recent water algae blooms concerns in Lake McKusick point to
the need for Watershed involvement. A primary issue for Brown's Creek and Middle River is to
consider the possibility that there needs to be a change of jurisdiction for this drainage area or
alternatively some kind of cooperative agreement or shared responsibility.
Another jurisdictional issue concerns the ownership of conveyance systems. The City of
Stillwater has gone to great effort to construct new conveyance systems and control structures
within the Long Lake Watershed. These systems serve multiple communities. The City of
Stillwater recently had discussions with Brown's Creek concerning potential change of ownership
in some of these control systems. This issue should be further discussed and perhaps a policy
developed for Brown's creek to better deal with such issues.
Hopefully this list of ideas will provide some thought for how the Third Generation plan can
improve to serve better its constituents as well as the included communities. The City of
Stillwater looks forward to working with Brown's Creek to develop this Third Generation plan
and will continue to participate in the process to develop it. Please keep us up to date on the
status of these issues as well as any upcoming meetings.
.
Klayton Eckles
Director of Public Works
STILL WATER TOWNSHIP
February 23, 2006
Chair: Substitute Untied
Aeenda: Adopt
Minutes: Approve Minutes: Regular Town Board Meeting February 9,2006
Treasurer: 1. Report, if any
2. Claims And Checks
3. Escrow Update
Attorney: 1. Will Not Be Present
Planner: 1. Victory Pass Final Permit
Eneineer:
1. Cost Review 116th St. Ext. Thru Hunters Ridge
2. Arcola Trail/Bluffs Of Stillwater
3. City Of Stillwater Utility Project At Marylane
4. 100th Street Berm
5. Discuss Alternate Wastewater Treatment Seminar
6. Manning Avenue Improvement Project
People Portion: 1. Steve Nelson Will Be Present To Discuss Dog Licensing And Perhaps Weber
Dog Issue, And Meinecke Barn Issue.
Clerk: 1.
Committees: 1. Park Committee
2. Planning Commission
Old Business: 1.
New Business: 1.
Adjourn:
2/21/2006
Pat Bantli
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Summary of Proceedings
Washington County Board of Commissioners
February 14, 2006
Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel,
District 3; Myra Peterson, District 4; and Dick Stafford, District 5. Absent none. Board Chair
Pulkrabek presided.
Commissioner Reports - Comments - Questions
The Commissioners reported on the following items:
Commissioner Peterson requested a resolution in support ofthe Minnesota Vehic1es Excise Tax
constitutional amendment and a resolution in support of the Central Corridor light rail line be
presented at next week's Board meeting;
Commissioner Hegberg reported on a workshop he attended in Forest Lake discussing
roundabouts; He also asked staff on the numbers of volunteers the county would be responsible
for workers compensation under the Emergency Services Act;
Commissioner Stafford reported that Washington County's share ofthe $8 million authorized for
the 800 MHz radio system would be approximately $3.5 million.
General Administration
. Approval of the following actions:
January 24, 2006 Board meeting minutes;
Proclamation honoring Rebecca M. Neamy, Miss Washington County International 2006;
Board correspondence was received and placed on file.
Information Technolol!Y
Approval of the following actions:
Substitute a vacant I.T. Specialist position (non-supervisory) for an I.T. Supervisor position;
Establish an annual contract for PRI circuit service from Qwest to the Government Center and
the Law Enforcement Center.
Library
Approval ofthe following actions:
Amend the Library holiday schedule for 2006;
Accept $200,000 State Library construction grant from the State Library Services Division of
Minnesota Department of Education, for the county's new Forest Lake Library.
Public Health and Environment
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Report given on the highlights and accomplishments of the 2005 Groundwater Work Plan and
presented the 2006 Work Plan.
Recorder's Office
Approval ofthe following actions:
Plat of Specialized Acres 2nd Addition, Denmark Township;
Plat of Kummer's Cliff, Denmark Township.
Sheriff's Office
Approval to accept $6,400 from Dr. Robert F. Reardon, Afton, to purchase eight X26 Tasers.
Transportation and Physical Development
Approval ofthe following actions:
2006 seasonal employee pay rates;
Advertise for bids for the Historic Courthouse dome and window restoration projects;
Resolution No. 2006-023, acquire property from the Minnesota Department of Revenue;
Resolution No. 2006-024, resign quit claim deed related to Wakota Bridge/TH 61 project;
Advertise for bids for the construction ofthe North Service Center/Library in the City of Forest
Lake;
Resolution No. 2006-025, bid award for CSAH 14/8 realignment construction to Arnt
Construction.
A complete text ofthe Official Proceedings ofthe Washington County Board of Commissioners is
available for public inspection at the Office of Administration, Washington County Government
Center, 14949 62nd Street N., Stillwater, Minnesota.
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STILLWATER GIRLS
2005 MSHSL Class AA State ChampioL
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Head Coach · Brian Luke
Phone 651-351-8551 · FAX 651-351-6344
email: lukeb@stillwater.k12.mn.us
STILLWATER TOWNSHIP
February 9, 2006
Chair: Johnson
Agenda: Adopt
Minutes: Approve Minutes: Regular Town Board Meeting January 26,2006
Treasurer: 1. Report, if any
2. Claims And Checks
3. Budget Meeting Issues
4. Escrow Status
Attorney: 1. Weber Situation Zoning Violation
2. Soren Will Not Be Present Feb. 23
Planner: 1. Report Meeting With County Re: Bluffs Of St. Croix
2. Open Space Discussion
3. Keenan Escrow Status
4. Policies And Procedures
Engineer:
1. Will Not Be Present
2. Will Be Present Feb. 23
People Portion: 1. Steve Nelson re: 2006 Dog Licensing
Clerk: 1. Election Information, Etc.
Committees: 1. Park Committee
2. Planning Commission Surface Water Plan
Old Business: 1.
New Business: 1.
Adjourn:
2/6/2006
Pat Bantli
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Summary of Proceedings
Washington County Board of Commissioners
February 7,2006
Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel,
District 3; Myra Peterson, District 4; and Dick Stafford, District 5. Absent none. Board Chair
Pulkrabek presided.
Assessment, Taxpayer Services and Elections
Approval of the following actions:
2005 assessment classification and valuation change list;
Resolution No. 2006-018, approving submittal of waiver application;
Resolution No. 2006-019, appraised value and authorize private sale of 32 parcels of tax
forfeited land to adjacent landowners through sealed bids;
Resolution No. 2006-020, appraised value and authorize public auction and fixing the terms of
sale for 14 parcels oftax forfeited land.
Commissioner Reports - Comments - Questions
The Commissioners reported on the following items:
Legislative reception to be held on Monday, February 13;
Commissioner Peterson would like staff to update the Board on 10-ton roads and trucks;
Commissioner Hegberg reported on the following: Met with the City of Grant and recommends
that the county will continue to do snowplowing for one more year but the city will have to do
its own maintenance; and, requested that repairs to CR 57 and CR 8 which is in bad shape.
Community Corrections
Approval of the Community Corrections 2006-2007 Comprehensive Plan.
Community Services
Approval of the following actions:
2006-2008 contract with Elder Haven Homes to provide assisted living plus services and respite
care to eligible county residents;
2006 agreement with American Red Cross, St. Paul Chapter, to provide emergency social
services and crisis response services;
Amendments to the 2004 and 2003 Annual Action Plan for Community Development Block
Grant funds.
General Administration
Approval ofthe following actions:
January 17,2006 Board meeting minutes;
Proclaim March 8, 2006 as Nacho Diaz Day in Washington County in honor of his retirement as
the Metropolitan Council Chief Transportation Planner;
Joint Powers Agreement with Dakota and Scott Counties for a 2006 residential survey;
Establish Reserves and Designations of fund balances for the fiscal year ended December 31,
2005;
Revisions to Policy 1300, the Washington County Data Practices Manual and approval of
revisions to Policy No.1 032, the Fee Schedule;
Resolution No. 2006-021, state mandate reform;
Resolution No. 2006-022, state mandate reform to eliminate budget appeals and independent
spending authority by county elected officials other than the Board of Commissioners;
MICA and AMC added an additional item on mandates that would allow counties to use
cremation in lieu of burial for indigent persons; the county has not had any problems so did not
include it; Commissioner Hegberg asked that it be brought back to the Board for discussion;
Commissioner Hegberg re-elected chair ofthe Board ofthe Minnesota Counties Insurance Trust
for 2006;
Board correspondence was received and placed on file;
Board workshop held to discuss open space funding and a possible ballot referendum in the fall
of 2006;
Board workshop held to discuss the use of citizen advisory boards and committees.
Human Resources
Approval of submitted Pay Equity Report to the Minnesota Department of Employee Relations.
Information Technol02Y
Approval to extend the annual software maintenance agreement with Oracle/PeopleSoft service (JD
Edward's financial system) and to pay the annual fee of$76,800 plus applicable tax.
Public Health and Environment
Approval of the following actions:
Appoint Terance Smith, Forest Lake, to the Public Health Emergency Preparedness Advisory
Committee to a first term expiring December 31, 2006;
Renew agreement with the Townships of May and New Scandia to provide operation and
maintenance services to the 201 collector system;
Agreements for onsite county employee wellness activities as follows: Laura Holmes, Living
Tree Yoga Center, Mary Hanf and Shawn Swendson-Cates;
Agreement with the University of Minnesota to provide extension program locally and employ
county Extension staff.
Sheriff's Office
Approval of the following actions:
Agreement with the Minnesota Department ofHurnan Services to provide housing for inmates in
the county jail;
Resolution No. 2006-015, grant agreement with the Minnesota Department of Public Safety for
the safe and sober project.
Transportation and Physical Development
Approval of the following actions:
Resolution No. 2006-016, trail grant program, State of Minnesota project recreation trail users
association groomer project;
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Resolution No. 2006-017, bid award for construction of restroom/shelter building at the Lake
Elmo Park Reserve to DNR Construction;
Agreement with Washington Conservation District and the Department of Natural Resources to
repair erosion damage in the Pine Point Park near the Gateway Trail;
Agreement with the City of Cottage Grove for street and utility improvements and maintenance
responsibilities for the South Service Center Ravine Parkway;
Update given on the Radio Drive (CSAH 13) Safety and Mobility Project in Woodbury;
Amendment #3 to the HR Green contract for additional design services in the amount of
$168,967 for the Radio Drive Safety and Mobility Project;
Board workshop held for an update on the Government Center south parking lot design;
Board workshop held to discuss the Historic Courthouse's current and future operations.
A complete text ofthe Official Proceedings of the Washington County Board of Commissioners is
available for public inspection at the Office of Administration, Washington County Government
Center, 14949 62nd Street N., Stillwater, Minnesota.
STILL WATER TOWNSHIP
February 9, 2006
Chair: Johnson
A2enda: Adopt
Minutes: Approve Minutes: Regular Town Board Meeting January 26,2006
Treasurer: 1. Report, if any
2. Claims And Checks
3. Budget Meeting Issues
4. Escrow Status
Attorney: 1. Weber Situation Zoning Violation
2. Soren Will Not Be Present Feb. 23
Planner: 1. Report Meeting With County Re: Bluffs Of St. Croix
2. Open Space Discussion
3. Keenan Escrow Status
4. Policies And Procedures
En2ineer:
1. Will Not Be Present
2. Will Be Present Feb. 23
People Portion: 1.
Clerk: 1. Election Information, Etc.
Committees: I. Park Committee
2. Planning Commission Surface Water Plan
Old Business: 1.
New Business: 1.
Adiourn:
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217/2 006
Pat Bantli
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Diane Ward
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From:
Sent:
To:
Subject:
Pat Raddatz [PaLRaddatz@co.washington.mn.us]
Thursday, February 09, 2006 11 :38 AM
Pat Raddatz
Washington County Board Agenda - 2/14/06
Washington County Board of Commissioners
14949 62nd Street North
Stillwater, MN 55082
Washington County Board Agenda
February 14, 2006 - 9:00 a.m.
1. 9:00 - Roll Call
Pledge of Allegiance
2. 9:00 - Comments from the Public
Visitors may share their comments or concerns on any issue that is a responsibility or function of
Washington County Government, whether or not the issue is listed on this agenda. Persons who
wish to address the Board must fill out a comment card before the meeting begins and give it to the
. County Board secretary or the County Administrator. The County Board Chair will ask you to come
to the podium, state your name and address, and present your comments. You are encouraged to
limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an
individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not
relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the
number of individual presentations to accommodate the scheduled agenda items.
3. 9: 1 0 - Consent Calendar
4. 9:10 - Rebecca M. Neamy * Miss Washington County International 2006
5. 9:20 - Public Health and Environment * Cindy Weckwerth, Program Manager
Groundwater Plan 2006 Work Plan
6. 9:45 - Transportation and Physical Development * Don Theisen, Director
A. Advertise for Bids for Construction of the North Service Center/Library in Forest Lake
B. Award of Bid for Construction on CSAH 8 in Hugo
7. 10:25 - General Administration * Jim Schug, County Administrator
. 8. 10:30 - Commissioner Reports * Comments - Questions
This period of time shall be used by the Commissioners to report to the full Board on committee
activities, make comments on matters of interest and information, or raise questions to the staff. This
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action is not intended to result in substantive board action during this time. Any action necessary
because of discussion will be scheduled for a future board meeting.
9. Board Correspondence
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10. 10:45 - Adjourn
***********************************************************************************
Meeting Notices
February 13 - Legislation & County Board Reception 5:30 p.m., Oak Marsh Golf Club * Oakdale
February 14 - Finance Committee Meeting
10:45 a.m., Washington County Government Center
February 14 - Personnel Committee
12:00 p.m., Washington County Government Center
February 14 - Mental Health Advisory Council 4:00 p.m., Washington County Government Center
February 15 - Workforce Investment Board 8:30 a.m., 2150 Radio Drive * Woodbury
February 15 - Metro Transportation Advisory Board 2:00 p.m., 230 East 5th Street., Mears Park
Centre*St. Paul
February 16 - Public Health Emergency Preparedness Advisory 5:30 p.m., Washington Count
Government Center
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February 16 - Parks and Open Space Commission 7:00 p.m., Washington County Government
Center
***********************************************************************************
Washington County Board of Commissioners Consent Calendar * February 14, 2006
Consent Calendar items are generally defined as items of routine business, not requiring discussion,
and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for
discussion and/or separate action.
The following items are presented for Board approval/adoption:
Administration
A. Approval of the January 24, 2006 Board meeting minutes.
Human Resources
B. Approval to substitute a vacant Information Technology Specialist position (non-supervisory) for an
Information Technology Supervisor position. .
Information Technology
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C. Approval to establish an annual contract for PRI circuit service from Qwest to the Government
Center and the Law Enforcement Center.
. Library
D. Approval to amend the Washington County Library Holiday schedule for 2006.
Recorder
E. Approval of Plat of Specialized Acres 2nd Addition, Denmark Township.
F. Approval of Plat of Kummer's Cliff, Denmark Township.
Sheriffs Office
G. Approval to accept a donation from a citizen of Washington County, Dr. Robert F. Reardon, of 8
X26 Tasers amounting to $6,400.
Transportation and Physical Development
H. Approval of 2006 seasonal employee pay rates.
I. Approval to advertise for bids for the Historic Courthouse dome and window restoration projects.
J. Approval of resolution, acquisition of a 30 foot parcel of property from the State of Minnesota for
. the new parking lot south of the Government Center.
K. Approval of resolution, resign Quit Claim Deed previously approved and signed as part of the
Wakota Bridge project and the re-alignment of CSAH 22.
Pat Raddatz, Administrative Assistant
Washington County
Phone: (651) 430-6014
e-mail: pat.raddatz@co.washington.mn.us
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STILLWATER FU5L1C L15RARY
22~ N. Fourth St.,
Stillwater MN 55082-+806
651.+~9.1675 FAX 65L+~9.0012
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Board of Trustees Meeting Agenda
Tuesday, February 14, 2006, 7:00 P.M.
l. Call to Order & Introductions
2. Adoption of the Agenda A+
3. Communications and Public Commentary I
4. Consent Calendar A
A. Adoption of Minutes+
B. Payment of Bills
C. Monthly Activity Report+
D. Other Activity Reports+
E. Web Site Usage Report
F. Director and Other Staff Reports+
G. Financial Report- 2005 (Not Final) and 2006 (YTD)+
H. Policy Review - Emergency Policies and Procedures: Valley Ridge
5. Building Expansion
A. Progress Report
B. Work Authorizations
C. Temporary Location
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6. Fundraising Campaign
A. Authorize Grant Applications to
F.R. Bigelow Foundation
Fred C. and Katherine B. Andersen Foundation
B. Campaign Events
C. Report of Other Progress to Date
D. Board Fundraising Targets & Pledges
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7.2005 SPL / WCL Payments - Preliminary Report, Draft 2
1+
8. Requirements for Participation in Regional Public Library Systems
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9. Other
10. Adjournment
If you are unable to attend this meeting, please leave a message for Ann (ext. 17) before 5 P.M.
on Monday, February 13, 2006.
A=Action Item I=Information Item D=Discussion Item
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Agenda Item 4.A.
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STILLWATER PUBLIC LIBRARY
223 N. FOURTH ST.
STILL WATER, MN 55082-4806
651439-1675 FAX 651439-0012
Board of Trustees Meeting Minutes
Tuesday, January 10, 2006
Present: Bill Fredell, Bill Hickey, Dick Huelsmann, Ruth Ranum, ML Rice,
Julia Sandstrom, Andrea Tipple, Mary Weber
Absent: Brian Simonet
Staff Present: Lynne Bertalmio, Carolyn Blocher
1. Call to Order The meeting was called to order at 7: 1 0 pm in the temporary library
facility at Valley Ridge Mall, 1305 Frontage Road West.
2. Adoption of the Agenda The agenda was adopted. Rice/Ranum
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3. Communications and Public Commentary Director Bertalmio shared a letter from the
Commissioner of Education regarding participation in regional library systems. Motion by
Huelsmann, second by Ranum to appoint a subcommittee of Board and staff to identify
potential implications for our relationship with the Washington County Library system. The
motion passed.
4. Consent Calendar Payment of Bills was removed from the Consent Calendar. The
Consent Calendar was then approved. FredelllHuelsmann
Payment of Bills The Board approved a motion to approve payment of 2005 bills in
the total amount of $50,722.40 and 2006 bills in the total amount of $491 ,261.92 with
$472,997.40 of that for construction. Huelsmann! Fredell
Trustee Huelsmann provided a construction finance update for the Board. The Board has
authorized construction work totaling $3,452,397 to date or approximately one-third of the
construction contract. The value of work completed to date is $J ,460,267.
5. Building Expansion
A. Progress Report President Hickey reported on construction progress. Much of the
north wall has been poured and formed. The work is on schedule.
B. Work Authorizations An update on work authorizations as included in the agenda
packet was shared.
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6. Fundraising Campaign
A. Campaign Events An update on the New Years Eve Rotary event was given. Board
members were encouraged to assist on the 2006 golf tournament. A potential
gala/sneak preview was mentioned. More information at the February meeting.
B. Report of Other Progress to Date Key donors have been approached with
status updates and additional contributions are beginning to be secured.
C. Pursuing Board Fundraising Targets Board members are reminded of their own
pledges and to keep encouraging the contacts that have been identified. The campaign
is still open.
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Board meeting minutes/I-I 0-06 page 2
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7. 2005 SPL I WCL Payments - Preliminary Report A preliminary report on expenditures.
occasioned by the changed contract with Washington County Library was discussed. The
Board requested information regarding Carolyn's time devoted to technology service.
8. Ratify 2006 Insurance Rates
rates as presented. Rice/Weber
The Board ratified the 2006 staff health insurance
9. 2006 Operating Budget The Board was given an update and a copy of the City Council
approved 2006 Operating budget
10. Other
The board approved a motion to go into executive session. Huelsmann/Weber
11. Adjournment
The meeting adjourned at 8:20.
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