HomeMy WebLinkAbout2000-05-16 CC Packet
REVISED AGENDA **
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CITY OF STILLWATER
CITY COUNCIL MEETING NO. 00-11
Council Chambers, 216 North Fourth Street
May 16, 2000
REGULAR MEETING
7:00 P.M.
CALL TO ORDER
ROLL CALL
APPRO V AL OF ~llNUTES - May 2, 2000, Regular and Recessed Meetings
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS
1. Petition to remove installation of sidewalk between 2nd and 3rd Street from Mulberry Street Improvement Project
OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda.
The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the
concerns expressed.
STAFF REPORTS
I. Police Chief 3. City Clerk 5. Community Dev. Director 7. City Attorney
2. Fire Chief 4. Director of Admin. 6. City EngineerlPWD 8. City Administrator
-NSENT AGENDA*
,.", Resolution 2000- 140: Payment of bills
2. Resolution: Reapportionment of assessments for parcel No. 32.030.20.32.0038
3. Purchase of office furniture - MIS Specialist
4. Resolution: Renewal of dock permit - St. Croix Boat and Packet Company
5. Resolution: New tobacco license - Oak Glen LTD, Oak Glen Country Club
6. Authorizing use of Aiple property for paid parking July 4 and Lumberjack Days 2000 for Stillwater Hockey Booster
Club fundraiser.
7. Resolution: Employment of Tim Morse as summer intern to assist with city-wide trail plan and other special projects
8. Resolution: approving agreement and 3.2% on-sale liquor license for Music on the Waterfront June 21, 28 and July 5,
12 - City of Stillwater Chamber of Commerce
9. Waiver of garbage and collection charges
10. Purchase of asphalt tamper - Streets Dept.
1 I. Resolution: Vacation of easement - Timberlodge Steak House, Stillwater Marketplace 2nd and }rd Addition
12. Temporary on sale liquor license and application for exempt gambling permit, Sept. 10,2000 -St. Mary's Church
Wild Rice Festival
13. Hang banner on Chestnut Street, 9/1-9/10/2000 -- St. Mary's Church Wild Rice Festival
14. Resolution: Temporary part-time employment ofBiJly Vonwald as Maintenance Worker I
15. Authorization to hire secretary - Police and Fire Departments
16. Authorization for Building Official and Building Inspector to attend ICBO Annual Business Meeting
17. Resolution: Approving application for Forest Health'Grant
18. Purchase of Topo map for the Engineering Department
19. Resolution: Approving Contract with Johnson Controls for Companion System Repairs
20. Commending Steve Keister for over five years of service on the Charter Commission
21. Commending Joe Ritzer for 15 years of service to the City of Stillwater
22. (:ommending Alan Liehr for over 6 years of service on the Parks and Recreation Board
_.R,eceiVing Board of Water Commissioners Financial Statements, Supplementary Information and Independent
_ Auditor's Report.
City Council Meeting 00-11
May 16, 2000
PUBLIC HEARINGS .
1. Case No. SUP/OO-14.This is the day and time to cousider an appeal of the Planniug Commissiou's deuial fora special ·
use permit for the addition of a second floor to existing office building at 808 North Fourth Street in the RB, Two Family
Residential District. Consolidated Lumber Co., applicant. Notice of the hearing was published in the Stillwater Gazette on
May 5, 2000, and mailed to affected property owners.
UNFINISHED BUSINESS
1. Update: Disc Golf Course
2. Possible second reading of ordinance amending Chapter 48, Parks and Recreation (fIrst reading 5/2/00)
3. Possible second reading of ordinance amending the Stillwater City Code by enacting provisions requiring criminal
history and driver's license checks (frrst reading 5/2/00)
NEW BUSINESS
I. Use of Nightingale Blvd. for construction traffic - Tim Nolde
2. Approval of 2nd Phase Stillwater Crossing located at northeast corner of 62nd Street North and CR 15. Pemtom
Development, applicant. Case No. SUB-F/00-32
3. Modification of Parking Management Agreement with Impark for administration of Downtown Pay Parking Progr~
(Resolution) .
4. Calling public hearing on proposed modification of development District No.2 and development program for
development District No.2 and proposed modification of Tax Increment Financing Plan for District No.8, all located
within development District No.2 (Resolution)
5. Request for funding - River Valley Arts Council
6. Possible first reading of ordinance requiring payment of administrative fee on vehicle forfeitures
7. Boutwell Park/Public Works Facility
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS (continued)
COMMUNICA TIONS/REQUESTS
1. Washington County Office of the Sheriff - Invitation to attend annual Law Enforcement Memorial Day Ceremony
COUNCIL REQUEST ITEMS
STAFF REPORTS (continued)
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ADJOURNMENT
*
All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion.
There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will
be removed from the consent agenda and considered separately.
** Items in italics are additions to the agenda
.
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CITY OF STILLWATER
CITY COUNCIL MEETING NO. 00-10
May 2, 2000
t:GULAR MEETING
4:30 P.M.
The meeting was called to order by Mayor Kimble.
Present:
Absent:
Also present:
Press:
Councilmembers Zoller, Kimble, Thole and Mayor Kimble
Councilmembers Bealka, Cummings
City Administrator Kriesel
City Attorney Magnuson
City Engineer Eckles
Police ChiefDauffenbach
Fire Chief Kallestad
Community Development Director Russell
Director of Administration Kadin
Administration Secretary Moore
Julie Kink, Courier
STAFF REPORTS
Community Development Director Russell presented a request from Jeff Hause for the resubdivision of
Lots 6 and 7 Autumn Wood Addition. The change is needed to facilitate the building of two family
structures on the lot. The proposal meets all development and zoning requirements.
.
Motion by Councilmember Zoller, seconded by Councilmember Thole to adopt Resolution 2000-135
approving the resubdivision of Lots 6 and 7 Autumn Wood Addition, Case No. SUB/OO-32.
Ayes:
Nays:
Absent:
Councilmember Thole, Zoller and Mayor Kimble
None
Councilmember Bealka and Cummings
City E:p.gineer Eckles reported a meeting will be held with Deerpath residents on May 3 to receive
neighborhood input on the staff proposal for traffic calming.
City Attorney Magnuson reported a survey has revealed the railroad still owns a portion of property
involved in the levee wall project. Staff requests approval to have Barry Stack survey the property and
compute the amount of railroad land needed for the project.
-Ii
Motion by Councilmember Thole, seconded by Councilmember Zoller directing staff to enter into an agreement
with Barry Stack to survey the railroad property within the levee wall project area and further directing staff to
contact the railroad to negotiate the purchase of land as needed for the project. All in favor.
OTHER BUSINESS
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Steve Markert, PalenlKimball Company.
Proposal for standby liquid propane system at S1. Croix Valley Recreation Center. City Administrator
Kriesel presented a proposal from Palen/Kimball Company for a standby liquid propane gas system that
would allow the City to take advantage of the interruptible fuel rates that are available from NSP. The
City Council Meeting No. 00-10
May 2, 2000
system is estimated to cost $107,000 with a payback period ranging from 4 to 7 years. He requested .
authorization to issue a letter of intent to PalenlKimball Company. Upon receipt of the Letter of Intent,
PalenlKimball should immediately begin the in-depth study and final engineering. Final contracts
would be presented to Council at the June 6 meeting.
Steven Markert, PalenlKimball Company, presented an overview of the proposal. Council requested
clarification on the placement of the system, financing, and energy savings.
Motion by Councilmember Thole, seconded by Councilmember Zoller approving the issuance of a letter of
intent to PalenlKimball Company to enter into contract for a standby liquid propane system at the St. Croix
Valley Recreation Center. All in favor.
City Engineer Eckles reported a letter has been received from the City of Stillwater Chamber of
Commerce requesting the City either leave the public restrooms open during Music on the Waterfront or
provide portable toilets for the event. If the public toilets are left open, the Chamber will lock them
when the event is over.
In a memo to Council, Public Works Director Thomsen explained the public restrooms in Lowell Park
were not designed to handle the flow during special events. Therefore, the facilities have been closed
during events. The City provides assistance with event setup, takedown, and park cleanup. The City
does not require a fee for this event; other events pay a $500 fee plus $250 deposit.
Councilmember Zoller stated that Music on the Waterfront draws mainly Stillwater area residents and .
facilities should be provided. Staff explained overuse or vandalism can make the facility unusable.
Motion by Councilmember Thole, seconded by Councilmember Zoller approving the request of City of
Stillwater Chamber of Commerce to have public toilets in Lowell Park open from 6-10 p.m. during Music on
the Waterfront events. All in favor.
Mayor Kimble requested staff investigate the possibility of preparing the City-owned property near
Mulberry Point for use as a temporary gravel parking lot until the levee project area is ready for paving.
Council concurred with his request.
Mayor Kimble reported he has been in contact with the staff of Congressman Rod Grams. They have
indicated Senator Grams would be willing to send a letter of support regarding the federal decision on
the Stillwater Bridge issue. He requested Council authorization to request Senator Grams send a letter
of support.
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Councilmember Zoller stated he would be abstaining from the vote because he is employed by
MnlDOT.
Motion by Mayor Kimble, seconded by Councilmember Thole authorizing Mayor Kimble to send a letter to
Senator Rod Grams requesting a letter of support regarding the federal decision on the Stillwater Bridge issue.
2-0-1 (Zoller abstain)
.
The meeting was recessed at 5:37 p.m.
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City Council Meeting No. 00-10
May 2, 2000
jlCESSED MEETING
~e meeting was called to order by Mayor Kimble.
7:00 P.M.
Present:
Absent:
Also present:
Councilmembers Cummings, Thole, Zoller and Mayor Kimble
Councilmember Bealka
City Administrator Kriesel
City Attorney Magnuson
Civil Engineer Sanders
City Engineer Eckles
Community Development Director Russell
Administration Secretary Moore
Press:
Julie Kink, Courier
Mark Brouwer, Gazette
APPROV AL OF MINUTES
Motion by Councilmember Thole, seconded by Councilmember Zoller to approve the Minutes of the April 18,
2000 Regular Meeting. All in favor.
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS
. 1. Annual Heritage Preservation Commission (HPC) Awards.
The Stillwater Heritage Preservation Commission (HPC) selects individuals and businesses to receive an
award on the basis that the project reflects the finest example of carrying out the spirit and intent of the
Historic District design guidelines.
Mayor Kimble and HPC Chairperson Howard Lieberman presented the following awards:
Renovation of a building: Mark S. Balay & Assoc. Architectural office. Received by Mark Balay
Signage: La Belle Vie Restaurant. Received by Tim McKee and Josh Thoma, Pinnacle Restaurant Group
Heritage Award: Freight House Restaurant. Received by Rick Van Doeren
Design Award: Stillwater Territorial Prison Hotel Design. Received by John Lang, developer, and Mark
Finnemann, architect.
2. Proclamation: Senior Center Week.
-/>.
Mayor Kimble proclaimed May 14-20 as Senior Center Week.
3. Proclamation: Equal Pay Day
Mayor Kimble proclaimed May 11 to be equal pay day in the City of Stillwater.
.NSENT AGENDA
Motion by Councilmember Thole, seconded by Councilmember Zoller to approve the Consent Agenda. All in
favor.
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City Council Meeting No. 00-10
May 2, 2000
1. Resolution 2000-129: Directing payment of bills .
2. Purchase of office furniture - Police Dept.
3. Purchase of new copy machine - Police Dept.
4. Resolution 2000-130: Full-time employment of Sandra Siebenaler as Patrol Officer, effective May 16,
2000
5. Resolution 2000-131: Full-time employment of Brian Brochu as Patrol Officer, effective May 17,2000
6. Resolution 2000-132: Approving salary schedule for Community Development Director II
7. Resolution 2000-133: Approving Maintenance Worker I, II, III, and IV position descriptions
8. Resolution 2000-134: Setting service rates for City Equipment
PUBLIC HEARINGS
1. This is the day and time for the public hearing to consider an amendment to the City Charter provisions
related to the administration of City affairs and the powers and duties of Mayor and Council. Notice of
the hearing was published in the Stillwater Gazette on April 12, 2000. (first reading of ordinance held
April 4, 2000)
The Mayor explained extensive meetings were held with the Charter Commission to study the organization
of the City. Councilmember Thole stated it adds consistency in the Charter.
The Mayor opened the public hearing.
Richard Kilty, 118 West Oak Street, questioned why this is needed. He requested more information.
.
Mayor Kimble stated language in the current charter did not address how the City operates. Language was
very broad. Language will now be more specific. The duties of the City Administrator will now be
delineated.
The Mayor closed the public hearing.
Motion by Councilmember Thole, seconded by Councilmember Zoller to have a second reading of Ordinance
894 amending the City Charter provisions related to the administration of City affairs and the powers and duties
of Mayor and Council.
Ayes:
Nays:
Absent:
Councilmember Cummings, Thole, Zoller and Mayor Kimble
None
Councilmember Bealka
"
2. This is the day and time for the public hearing, to consider the making of street improvements for
sections of Mulberry Street from 3rd Street to 2nd Street, Mulberry Street from Main Street to the railroad
tracks and Water Street from Mulberry Street to Myrtle Street. The area proposed to be assessed for
such improvement is properties abutting Mulberry Street from 3rd Street to 2nd Street, Mulberry Street
from Main Street to the railroad tracks and Water Street from Mulberry Street to Myrtle Street. The
estimated cost of the improvements is $226,646.00. Such persons as desire to be heard with reference to
the proposed improvement will be heard at this meeting. Notice of the hearing was published in the
Stillwater Gazette on April 14 and April 21, 2000, and notices mailed to affected property owners.
.
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City Council Meeting No. 00-10
May 2, 2000
Civil Engineer Sanders presented an overview of the need for the project, the feasibility report, the
proposed project area, the cost, and project financing. The project area is Mulberry Street from Third to
Second Street and Main Street to the railroad tracks, and Water Street from Myrtle to Mulberry Street.
All streets will be upgraded from a rural section to urban section with curb and gutter. The downtown
section will receive some storm sewer improvements. It is proposed to assess property owners on a
front foot basis. Assessments will fund 40 percent of the project; the City will pay the remaining 60
percent.
The Mayor opened the public hearing.
Kerry Larson, General Manager of the Valley Coop stated the opening of the New River Market is June
21. He expressed concern with the project impact on parking and access to the building.
Civil Engineer Sanders stated the earliest construction start would be August 1, Access will be provided
at all times during the project. Mr. Larson requested the Co-op be included in the access planning.
Linda McDonald, Stillwater Townhome Assoc., 304-316 N. 2nd Street, expressed concern with access
during the project. The alley is the only access to the property. She requested the City contact them
when the streets will be tom up. Mr. Sanders stated they will be informed which days the access will be
blocked. She also requested the City review parking issues in the area and also continue to honor the
grandfathered groundwater issues pertaining to their area.
Barbara Krinkie, 110 E. Mulberry Street, stated she has no other frontage than Mulberry. Access is very
important. She requested heavy construction traffic be prohibited on that portion of Mulberry Street.
She also asked if curb and gutter is optional. Mr. Sanders stated sidewalk is an option but not curb and
gutter. She requested a breakout of the curb and gutter cost. Mr. Sanders will provide it to her. She
also asked if the two-foot width addition would be on each side. Mr. Sanders stated it will be widened
one foot on each side.
City Engineer Eckles stated the City subsidizes these projects because of the need to bring streets up to
standard. If curb and gutters were excluded, the City would need to adjust its funding formula.
Barry Sit10w, 231 N. 3rd Street, commended the staff for replacing the street when storm sewer work is
being done. He expressed concerns with the proposed grading of the driveway area. This is the only
access owned by the property owners. The access from Third Street is church-owned property and may
not be available to the homeowners in the future. The widening of the street and addition of a sidewalk
would create an eight-foot drop. Mr. Eckles stated staff will be doing design work for the area.
Vern Stefan, Main Stream Development, Maple Island Development, expressed concern regarding
sidewalks on only the west side of the street and also with the width of the street. He also requested the
City coordinate the timing and design of the project and the Maple Island development. He also asked
the City to be cautious how the assessments for the project and the recent lighting assessment will affect
the tenants.
Mark Desch, owner of property at Mulberry and Main Street, asked if topography maps are available.
He also asked if this will tie into the Lowell Park project. Staff stated it will tie in, but it is a separate
project. The two projects will provide a continuous link to Mulberry Point.
5
City Council Meeting No. 00-10
May 2, 2000
Ken Nodo, representing Northern Vineyards Winery, expressed support for the project. He requested
they be consulted during the design portion of the project relating to access to the rear of their property..
Mr. Sanders stated the access needs would be accommodated.
Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt Resolution2000-136
ordering improvement and preparation of plans and specifications for the Mulberry Water Street Improvement
(Project 200005)
Ayes:
Nays:
Absent:
Councilmember Cummings, Thole, Zoller and Mayor Kimble
None
Councilmember Bealka
UNFINISHED BUSINESS
1. Presentation and approval of the Territorial Prison Trail Plan.
In January, Council authorized Stefan Associates to prepare a trail plan to provide guidance for
construction during project development and stormwater drainage improvement construction. Ed Cain,
Legislative Associates, presented early versions of the plan to the Legislature in an attempt to receive
state funding.
Amy Stefan, Stefan Associates, presented an overview of the concept plan. Development of the plan
included input from the Planning Commission, Historic Preservation Commission, Parks Board, and the
developer. .
Motion by Councilmember Thole, seconded by Councilmember Cummings accepting the Territorial Prison
Trail Plan. All in favor.
2. Accepting Proposed Conveyance and Restrictions for Washington County parcel (David Stone
Parcel)
Mayor Kimble reported this is the one remaining property to be acquired in the Brown's Creek Park
area. City Attorney Magnuson stated the County has agreed to convey the property to the City for park
purposes. The City has an obligation to maintain this property consistent with the D.N.R. Protective
Waters permit and the U.S. Army Corp of Engineers Permit.
Motion by Councilmember Cummings, seconded by Councilmember Thole to adopt Resolution 2000-137
accepting conditions subsequent to conveyance of property (parcel 19.030.20.41.0005) from Washington
County to the City for Brown's Creek park purposesJ'
Ayes:
Nays:
Absent:
Councilmember Cummings, Thole, Zoller and Mayor Kimble
None
Councilmember Bealka
NEW BUSINESS
1. Contract with St. Croix Caterers for management of St. Croix Valley Recreation Center/Lily Lake
Arena
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City Council Meeting No. 00-10
May 2, 2000
~tion by Councilmember Thole, seconded by Councilmember Cummings to adopt Resolution 2000-138
_roving the agreement with St. Croix Caterers for recreational facilities management for the St. Croix Valley
Recreation Center and Lily Lake Arena, for the period May 1, 2000 through April 30, 2000.
Ayes:
Nays:
Absent:
.
Councilmember Cummings, Thole, Zoller and Mayor Kimble
None
Councilmember Bealka
2. First reading of Ordinance Amending Chapter 48 - Parks and Recreation Board.
City Administrator Kriesel reported this amendment was precipitated by the Boards request for
additional staffing for the Board. In reviewing the ordinance, he noted the number of eleven members
was a result of the merging of the Recreation and the Park Board. He recommended reducing the size
from eleven to seven members, changing the name from Park and Recreation Board to Park and
Recreation Commission, adding a provision for having the Community Development Director and
Public Works Director assist the Commission, and delineating the duties and responsibilities of the
Commission.
Del Peterson, Chairperson of the Parks and Recreation Board, stated their main concern is adequate
assistance and staffing from the City staff. He asked the City make a commitment to good staff support.
Mr. Kriesel reported current members will continue to serve until the expiration of their terms.
Councilmember Cummings questioned the need for both the Public Works Director and Community
Development Director attend all meetings. Mr. Peterson stated one committed staff person is sufficient.
Motion by Councilmember Thole, seconded by Councilmember Zoller to have a first reading of an Ordinance
Amending Chapter 48 - Parks and Recreation Board.
Ayes:
Nays:
Absent:
Councilmember Thole, Zoller and Mayor Kimble
Councilmember Cummings
Councilmember Bealka
3. Reapportionment of assessments for Long Lake Villa.
City Administrator Kriesel stated the Engineering Department prepared the reassessments by spreading
them over the lots that exist in the new plat.
Motion by Councilmember Thole, seconded by Courreilmember Cummings to adopt Resolution 2000-139
approving the reapportionment of a special assessment for Long Lake Villas assessments pursuant to the
subdivision of the parcel.
Ayes:
Nays:
.bsent:
4.
Councilmember Cummings, Thole, Zoller and Mayor Kimble
None
Councilmember Bealka
First reading of an Ordinance Amending the Stillwater City Code by Enacting Provisions Requiring
Criminal History and Driver's License Checks.
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City Council Meeting No. 00-10
May 2, 2000
4. First reading of an Ordinance Amending the Stillwater City Code by Enacting Provisions Requiring.
Criminal History and Driver's License Checks.
City Attorney Magnuson reported an ordinance is required to allow the Police Department to do a
criminal history check on potential and current employees. This also is needed to comply with data
practices regulations.
Motion by Councilmember Thole, seconded by Councilmember Zoller to have a first reading amending the
Stillwater City Code by enacting provisions requiring a criminal history and driver's license history for
applicants for employment and periodically thereafter for certain employees. All in favor.
COMMUNICATIONS/REQUESTS
1. Resignation of Scott Schmidt as Parkkeeper.
Motion by Councilmember Thole, seconded by Councilmember Cummings accepting the resignation of Scott
Schmidt as parkkeeper and directing staff to prepare a Certificate of Appreciation commending him for his
service to the City. All in favor.
COUNCIL REQUEST ITEMS
Councilmember Cummings requested Council promote cross walk safety. Crosswalks should be clearly
marked. Public education should be provided. He requested staff investigate crosswalk safety program.
used in other cities.
STAFF REPORTS (continued)
Community Development Director Russell stated the Open Space Committee deals with issues similar
to the Parks and Recreation Board. He recommended incorporating the Committee with the Parks and
Recreation Board. Council directed Mr. Russell contact the Board and the Committee and return with a
recommendation.
ADJOURNMENT
Motion by Councilmember Thole, seconded by Coun~ilmember Cummings to adjourn at 9:20 p.m. All in favor.
-,.
Mayor
Attest:
City Clerk
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City Council Meeting No. 00-10
May 2, 2000
Asolution 2000-129: Directing payment of bills
~solution 2000-130: Full-time employment of Sandra Siebenaler as Patrol Officer, effective May 16, 2000
Resolution 2000-131: Full-time employment of Brian Brochu as Patrol Officer, effective May 17,2000
Resolution 2000-132: Approving salary schedule for Community Development Director II
Resolution 2000-133: Approving Maintenance Worker I, II, III, and IV position descriptions
Resolution 2000-134: Setting service rates for City Equipment
Resolution 2000-135: Approving the resubdivision of Lots 6 and 7 Autumn Wood Addition, Case No.
SUB/OO-32.
Resolution 2000-136: Ordering improvement and preparation of plans and specifications for the Mulberry
Water Street Improvement (Project 200005)
Resolution 2000-137: Accepting conditions subsequent to conveyance of property (parcel 19.030.20.41.0005)
from Washington County to the City for Brown's Creek park purposes.
Resolution 2000-138: Approving the agreement with St. Croix Caterers for recreational facilities management
for the St. Croix Valley Recreation Center and Lily Lake Arena, for the period May 1,2000 through April 30,
2000.
Resolution 2000-139: Approving the reapportionment ofa special assessment for Long Lake Villas
assessments pursuant to the subdivision of the parcel.
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9
. . MEMORANDUM
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TO: Mayor and Council
FR: City Administrator
RE: Petition opposing sidewalk
on Mulberry Street
DA: May 12,2000
Discussion:
Accompanying this memo is a petition from property owners adjacent to and near that portion of
Mulberry Street between North 2nd Street and North 3rd Street. The property owners are asking
that the City not construct a sidewalk along Mulberry Street between North 2nd and North 3rd
streets primarily because of the topography, the narrow width of the street and
safety/maintenance issues.
I would also question the need to place a sidewalk on this section of street for almost all of the
reasons stated in the petition. Further, in regards to public safety, this is not a heavily traveled
street by either vehicular or pedestrian traffic. Therefore, the sidewalk would have minimal use
and public safety would not appear be a significant problem.
Recommendation:
Council consider removal of sidewalk construction from the Mulberry Street project.
4~
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PETITION
TO:
Honorable Mayor Kimble
Stillwater City Council
Stillwater City Staff
FROM:
Residents Affected by the Mulberry Street Improvement Project
DATE:
May 9, 2000
SUBJECT:
Sidewalk Portion oftbis Project Between 2nd Street and 3rd Street
We, the undersigned petitioners ask that the Stillwater City Council remove the sidewalk
portion of the Mulberry Street Improvement Project between 2nd Street and 3rd Street.
WE believe that it is not in anyone's best interest to put a sidewalk along Mulberry
between 2nd and 3rd, and will only detract from the property values along this normally
quiet residential street.
Rationale
.
The street already has an overly excessive grade problem and is a street which even
the City of Stillwater discourages using in the winter time with city signage.
.
The sidewalk because of the grade will suffer with the same conditions as the street
making it nearly unusable in the winter months.
.
..
Like the street, the sidewalk will be impossible and unsafe at times to try and go
either up, or down in the winter months.
.
The construction of this sidewalk will necessitate the removal of at least one or more
trees and some shrubs as well as the moving of two NSP power poles.
.
-;i# ..
The proposed placement of the sidewalk on the south side of Mulberry Street will
mean that the driveway behind the Mulberry Condos will have to be "cut back"
further into the hill to accommodate the sidewalk and that will just exacerbate the
problem that currently exists trying to use that driveway.
. Also, we need to address the issue of maintenance and insurance. As is the case with
all sidewalks, the property owners are required to maintain the sidewalks in a safe
usable manner year round. We believe the placement of a sidewalk on the south side
of Mulberry would put an unfair burden on the property owners responsible for
..
maintaining it, First, there would be no place to put the snow other than out into the .
street or removal by hauling it away. Second, if it cannot physically be maintained
properly, then insurance "becomes the issue", In our ever increasing litigious society,
not only would the property owners be sued if an incident should occur, but almost
certainly the City would be "dragged into the fray" as welL
Vole, the undersigned realize that a good engineering staff can design almost anything to
work-and you have a good staff
The concern for us is at what cost should this improvement take place?
We believe we have hi~h]jghted for the City Council and Staff our concerns and it
appears to us that the negative impact of constructing this portion of the project far
outweighs any of the positive aspects of the project.
\Ve therefore respectfully request the Mayor and City Council to remove the
sidewalk portion of this project as it is proposed for Mulberry between 2nd and 3rd
Streets.
Thank you.
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May 14, 2000
Mayor and Council Members
City of Stillwater
216 North Fourth Street
Stillwater, MN 55082
Re: Andiamo Enterprises
Honorable Mayor and Council Members:
In the event that you are not, we believe you should be aware of the fact that as :i:t-i& presently
conducted, the operations of the Andiamo Enterprises and it's lessees, unreasonably interferes
with our ability to peacefully enjoy our residences. We believe that Andiamo Enterprises can
make minor modifications to its business operations that will greatly address our concerns.
We the neighbors of the South Bro~ayrrriangle Park neighborhood, respectfully request the
Council when renewing the dock liemffie for Andiamo Enterprises, to impose reasonable
conditions on the dock activities so that our ability to enjoy our homes will not be
unreasonably interfered with. Weare also asking the Council at the same time to
communicate to our police department, the Council's commitment to support the police when
they enforce our current ordinances for activities that occur on the docks.
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MEMORANDUM
TO: Mayor and Council
FR: City Administrator
RE: Wild Training Facility land
DA: May 12,2000
Discussion:
As you will recall, the City has an option on the property located east of the Rec. Center. The
City obtained the purchase option in the event the Minnesota Wild selected Stillwater as the site
for their training facility. However, the Wild has not yet made their decision and it appears that
they may take some time to do so. Unfortunately, the purchase option expires on May 22nd and
the owners have indicated that they would probably not give the City another option because
they want to sell the property.
The City could purchase the property which is estimated to cost about $360,000 and hold the
property until the Wild make their decision, and if not selected, the City could either hold the
property for future public use or sell the property. The after purchase cost of holding this
property would be about $27,800 - $29,800 per year ($7,800 in taxes and $20,000 - $22,000 in
lost interest revenues).
F or your information, the City does have the funds available at this time to purchase the
property. However, I am in the process offmalizing the 5 year Capital Improvement Program
and there are many projects, such as the new Public Works facilities, Lowell Park Improvements,
Aiple property improvements, Library expansion, Ladder truck, parks and trail development,
etc., presently included in the CIP. Obviously, these projects will have to be prioritized by the
Council before the CIP is completed, but my point is that there are a significant number of
potential projects needing funding and the purchase of this property, if not recovered, will
preclude funding some other project(s).
On the other hand, I think it would be highly unlikely that the City would not recover all or most
of the funds used to purchase the property, either through the sale of the property or from the
revenues the City would receive on a lease agreement with the Wild. Therefore, I would
recommend that the Council authorize staff to negotiate the purchase of the property with the
intention of using the land for the Wild traini~g facility or reselling the property at market if the
City is not selected by the Wild (or perhaps, also using the property for another public purpose
that becomes a higher priority than other projects/uses).
Recommendation:
Council direct staff to negotiate purchase of property adjacent to Rec. Center.
/7(~
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RESOLUTION NO. 2000-140
DnmCTINGTHEPAYMENTOFB~LS
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the
bills set forth and itemized on Exhibit "A" totaling $527,235.44 are hereby approved for
payment, and that checks be issued for the payment thereof. The complete list of bills
(Exhibit "A") is on file in the office of the City Clerk and may be inspected upon request.
Adopted by the Council this 16th day of May, 2000.
Jay Kimble, Mayor
Attest:
Modi Weldon, City Clerk
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LIST OF BILLS
EXHIBIT "A" TO RESOLUTION 2000-140
Ace Hardware
Action Rental
Airtouch Cellular
Ancom Technical Center
Association of Training Officers
AT and T
Barr Engineering Company
Bio Systems Inc.
Bonestroo Rosene Anderlik & Associates
Buberl, Larry
Car Quest
Century Power Equipment
Champlin Planning Press Inc
Chaves, Nicholas
Coca Cola Midwest
Coordinated Business Systems
Courier News
Cub Foods
Cunningham, Don
CWP West Corp
Cy's Uniforms
DARE America Merchandise
Dauffenbach, Larry
Del's Outdoor Equipment
Desch Mark and Gloria
Ecolab
Edward Don & Co
Emergency Apparatus Maintenance
Empson Archives
First Line Beverage
Freds Tire
G and K Services
Geo Olsen Construction Co
Goodwill/Easter Seals
Gopher State One Call
Grafix Shoppe
Greeder Electric
Heritage Printing
Human Services Inc
Irvine, Horace/Debra
ITL Patch Co Inc
Jansens Cleaning Service
J H Larson Co
Kraus, Deborah
League of MN Cities
Hardware/shelving/supplies
Equipment rental
Telephone
Repair -sirens/flasherslspeakers
Field training-Spencer
Telephone
Prison-sewer revision/wall repair
Chemicals-Public Works Dept
McKusick Ravine Study
Animal transports
Batteries/ supplies
Park supplies
Subscription
Cell phone
Concession supplies
Mita 4040 copier/maint contract
Publications
Concession supplies
Carpet cleaning
Squad car washes
Uniforms
DARE supplies
Badge repair
Street Dept Supplies
Parking lease
Pest control
Janitor supplies
Repairs Unit #61021 #6109
Survey-Hersey/Staples& Co Add
Concession supplies
Shop supplies
Uniforms/rugs/mops/towels
2nd sheet of ice
April ADC expenses
Locate calls
Logos/lettering Public Works trucks
ReplacEmnstalllights-City Hall
Note cards/envelopes
Psychological evaluation-Koehnen
1999 Annexation Property tax rebate
Jacket badge patches
Main-Prison Site/Library/City Hall
Replacement faucets restrooms
Legal services-Freighthouse
LMC Conference registration
494.89
238.56
114.72 .
882.62
400.00
168.77
8,483.92
43.09
23,515.79
75.00
388.22
63.74
45.00
21.90
641.15
13,158.75
179.87
8.67
1,200.00
10.50
84.30
579.65
14.00
22.58
979.65
234.83
92.44
661 .17
4,000.00
569.05
38.92
2,333.25
298,725.00
343.00
8.00
224.12
3,647.00
234.35
200.00
597.56
27.43
1,270.00
346.86
649.50
1,356.00
EXHIBIT "A" TO RESOLUTION 2000-140
Lind, Gladys
Linner Electric Co Inc
McLeod USA
MacQueen Equipment Inc
Magnuson Law Firm
Maple Island Harware
Menards
Meredith, Nathan
Metropolitan Council
Miller, Davin
MN Dept of Public Safety Training/Dev.
MN POST Board
MN Soil & Water Conservation District
Moodys Investors Service
Oakstone Publishing
Office Max
One Way Sign & Graphics
Planning Commissioners Journal
Porta-Pot Sanitation
Quill Corporation
River Valley Printing
Roettger, David
Rogness, Kathy
St Croix Events
St Croix Office Supplies
St Joseph Equipment Inc
St Paul Pioneer Press
Samaritan Tire
Sanders Wacker Bergly Inc
Space Structures
Sprint PCS
SRF Consulting Group Inc
Stepp Manufacturing Co
Stillwater Gazette
Stillwater Sunrise Rotary Club
Stillwater Towing
Stork Twin City Testing
Streichers
SYSCO Minnesota
T A Schifsky & Sons Inc
Tees Plus
Treadway Graphics
Turning Point
Veesenmeyer, Daniel
Viking Industrial Center
Page 2
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Land purchase
Fuses
Telephone
Ignition switch
Legal services
Hardwarelfrle seUsprayer/supplies
Lumber/supplies
Gasoline-training
Sewer charges
Refund dental cobra payment
Training-Fetsch
License activation fee-Brian Bruchu
Lily Lake monitoring
Bond service charges
Subscription
Office supplies
UBC lot parking sign
Publications
Portable restrooms
Copy paper
Printing envelopes
Computer software
Mileage
Lumberjack Days-fireworks
Office supplies
Motor/supplies
Employment ad
Police car tires
Landscape Architectural services
Office trailer rental
Telephone
Services-Aiple Property
Pump
Publications/employment ad
Membership dues
Forfeiture tows
MulberrY Ravine project
Bullet proof vests/flashlights
Concession supplies
AsphalUtack oil
DARE supplies
DARE supplies
Business cards-Nick Chaves
Repair horse shoe courts
Safety equipment
927.00
67.10
647.20
124.96
7,556.58
286.90
556.80
17.80
88,504.00
26.94
360.00
90.00
1,948.00
8,275.00
133.07
38.30
76.50
31.95
545.85
119.50
138.45
85.19
26.49
5,000.00
192.80
284.82
270.37
373.90
960.00
135.00
40.35
1,066.85
575.10
319.05
125.00
117.16
1,850.00
3,546.57
318.72
576.72
592.06
694.39
61.77
250.00
912.71
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I
. EXHIBIT "A" TO RESOLUTION 2000-140
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Village Brass
Wal Mart
Wardell, Leslie
Washington County Government Center
Washington County Recorder/Registrar
Watson, Dennis
Workwell Ocupational Health Services
Yeardon Fabric Domes Inc
Yocum Oil Co Inc.
ADDENDUM TO BILLS
Air Touch Cellular
City Engineers Association of MN
IBM
Linner Electric Co Inc
Media One
MN Board of AELSLAGID
Northern States Power
Royal Lube Service
St Croix Outfitters
Service master Window Company
Stack, Robert
Stillwater Amoco Texaco
US West
Washington County Government Center
Adopted by the City Council this
16th day of May, 2000
Page 3
Annual Heritage Award plaques
Film/cassettes/supplies
DARE gift certificates
2000-TinT Notices/SA collection fee
Recordings
Computer programming
On site Health services
Flame/spark rods
Heating oil
Telephone
Membership dues
Computer maintenance agreement
Cords/Amp material
Cable service
License renewal-Klayton Eckles
Electricity/gas
Vehicle maintenance
Survey equipment
Window cleaning
Survey service-Post Office Condem
Fuel
Telephone
Certify TIF
TOTAL
-j,
208.25
221.53
150.00
4,889.88
44.00
910.00
138.75
74.55
189.56
18.20
40.00
1,325.73
38.34
20.55
104.00
14,186.85
21.95
50.00
511.20
1,545.00
4,374.72
1,671.64
280.00
527,235.44
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APPROVING THE REAPPORTIONMENT OF ASSESSMENTS
FOR PARCEL NO. 32.030.20.32,0038
WHEREAS, the assessments for L.I. 342 were originally filed for Parcel No. 32.030.20.32.0038;
and
WHEREAS, the balance of assessments for L.I. 342 for Parcel No. 32,030.20.32.0038 is
$2,529.02; and
WHEREAS, the City Council has given final approval for a subdivision of Parcel No.
32.030,20.32.0038 into two parcels; and
WHEREAS, it is the policy of the City to reapportion assessments with the subdivision of a
parcel.
NOW THEREFORE BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the
assessments for of Parcel No. 32.030.20.32.0038 shall be reapportioned for L.I. 342 as follows:
Parcel No. 32.030.20.32.0044
Parcel No. 32.030.20.32.0045
28,957 S/F
33,486 S/F
46.4% $1,173.47
53.6% $1.355.55
Total $2,529.02
Adopted by Council this 16th day of May, 2000,
Jay Kimble, Mayor
ATTEST:
Modi Weldon, City Clerk
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MEMORANDUM
To:
From:
Date:
Subject:
Purchase of Office Furniture
The MIS Specialist will be moving into an office and will need to purchase office furniture. The
City may purchase off the State contract with Minncor without having to obtain bids. The cost
ofthe furniture will be approximately $2500.
Recommendation
Staff recommends approval of the purchase of office furniture from Minncor for approximately
$2500.
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MEMORANDUM
TO:
Mayor and Council
FR:
City Administrator
RE:
Dock permit - 81. Croix Boat
and Packet Co.
DA:
May 12, 2000
Discussion:
Accompanying this memo is the proposed dock permit for 81. Croix Boat and Packet
Company (i.e., Andiamo) for 2000. The permit is basically the same as last year and
would allow dockage for 4 charter/excursion vessels, 1 transient boat dock and 1 floating
ticket office vessel. The fees were increased by $100 per unit in 1999, I would
recommend that the fees be increased by $50 per unit in 2000 for a total of $1150 per unit
(6 units @ $1150 = $6900).
Recommendation:
Council adopt resolution approving 2000 dock permit for 81. Croix Boat and Packet
Company.
/2~
DOCK PERMIT
Pursuant to Chapter 48.6 of the Stillwater City Code, the Stillwater City Council (City)
hereby grants to the St. Croix Boat and Packet Company (Company) a Dock Permit upon
the following terms and conditions:
1. LOCATION
The Dock shall be located in the St. Croix River approximately 150 feet south
of East Nelson Street.
2. OTHER RULES
The Company shall abide by the rules and regulations and permit conditions
of the Corps of Engineers of the United States Army and the Minnesota
Department of Natural Resources. Any charter/excursion vessels carrying
passengers for hire and using docks must abide by applicable U.S. Coast
Guard regulations.
3. NO GAS PUMPS
No gas pump shall be located on the dock.
4. NO DISCRIMINATION
The Company shall not discriminate against any person on the basis of race,
creed, national origin, sex or social status.
5. WATER FRONT REGULATIONS
The Company agrees to abide by all rules and regulations and restrictions set
forth in Chapter 48.11 of the Stillwater City Code relative to the waterfront.
6, SCHEDULE OF FEES
Upon request of the City, the Company shall submit a schedule of fees
charged for the general and transient boat docking.
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7. INSURANCE
The Company shall provide the City with Certificate of Insurance evidencing
One Million/Three Million General Liability Coverage of their operation,
naming the City as an additional insured under the policies as their interest
may appear.
8. PUMP OUT PRIVILEGES
The Company shall provide pump-out privileges for marine heads for any
boater requesting this privilege at the same rate and fee charged to boats that
are moored at the dock for a fee.
9. INSPECTIONS
The City reserves the right to request inspections of heads, electrical systems
or other unsafe conditions on or about the dock or any vessel moored thereto.
10. USAGE
.
The usage of the dock facilities shall be limited to four (4) charter and/or
excursion boats, one (1) floating ticket office vessel and a service boat not
exceeding 26 feet in length. The Company must accommodate a reasonable
number of public "walk on" passengers and Company must also accommodate
a reasonable number of transient boats. In no event shall the boats or vessels
exceed the limitation specified in the permit issued by the U.S. Army Corps of
Engineers and the Minnesota Department of Natural Resources.
11. PERMIT FEE
The annual permit fee shall be $ 1150.00 each for the Avalon (a 800
passenger rear wheeler), Empress Andiamo (a 500 passenger rear wheeler),
Andiamo Showboat (a 150 passenger rear wheeler), Jubilee (a 150 passenger
rear wheeler), a floating ticket office vessel and the transient boat docks, for a
total of $ 6900.00. The permit shall also allow a 26-foot service boat and a
new dock to moor the Empress Andiamo.
12. TRANSIENT BOATS
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Transient boats shall be defined as vessels that use the dock as a stopover
privilege on a trip that does not originate from the dock. Transient boats shall
be allowed to dock up to 24 hours only per stay. "Bareboat" charter vessels
shall be considered transient boats if the origination of the trip, including
loading of passengers, takes place elsewhere.
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13. PARKING
The City reserves the right to request the Company's assistance in assuring
that patrons and guests of the Company will park in a designated municipal
parking lot.
14. FIRES
No person shall build a fIre in any area of the docking premises or in any
vessel moored at the dock.
15. OBSTRUCTIONS
The City does not by this permit accept any responsibility for dredging the
dock area or making the docking area free from obstructions or other hazards
to navigation.
16. STORAGE
The City is in no way responsible for storage of the docks during off season
and the Company agrees to abide by any decision of the City with regard to
storage.
17. RESERVATION OF RIGHTS
The City reserves the right to add to or amend these rules when needed to
protect the health, safety and welfare of the City.
18. DURATION
The duration of this permit shall be from January 1,2000 through December
31,2000.
19. RIGHT OF ENTRY
The Company agrees to grant the City a right of entry upon any portion of the
City property upon which the Company has constructed tenant owned
improvements for the purposes of constructing Phase II and Phase III of the
Stillwater Levy Wall project during the year 2000, subject to reimbursement
to Company of any expenses associated with moving tenant owned
improvements that are lawfully due to Company under the Federal Relocation
Standards Act.
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20. TERMINATION
.
This permit may be terminated by the City at anytime it is deemed necessary
for the protection of the public safety, health or welfare or for a violation of
any of the conditions of this permit.
Dated this
day of
, 2000.
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FOR THE CITY OF STILL WATER:
By:
Mayor
Attest:
City Clerk
GRANTING DOCK PERMIT TO ST. CROIX BOAT AND PACKET COMPANY
BE IT RESOL VED by the City Council of Stillwater, Minnesota, that a dock permit (attached as
Exhibit "A") is hereby granted to the St. Croix Boat and Packet Company for the period January
1,2000 through December 31, 2000.
Adopted by Council this 16th day of May, 2000.
Jay Kimble, Mayor
ATTEST:
Modi Weldon, City Clerk
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Memorandum.
To: Mayor and Council
From: Modi Weldon, City Clerk
Date: 05/1 0/00
Re: Tobacco license - Oak Glen Country Club, 1599 McKusick Road
An application for a new tobacco license has been received from Oak Glen LTD.
Tobacco products are to be sold from behind the bar and behind the counter at the pro
shop. All required documentation and fees have been received. Investigations have
been completed.
.
Action requested:
Resolution approving new tobacco license for Oak Glen LTD.
1
GRANTING TOBACCO LICENSE
TO OAK GLEN LTD. DBA OAK GLEN COUNTRY CLUB
1599 MCKUSICK ROAD
WHEREAS, Gregory Stang, general manager, has submitted an application to sell tobacco
products at retail at 1599 McKusick Road; and
WHEREAS, all required forms have been submitted, fees paid, and background investigations
completed;
BE IT RESOL VED by the City Council of Stillwater, Minnesota, that a license to sell tobacco
products at retail at 1599 McKusick Road is hereby granted to Oak Glen L TD for the period May
1,2000 through December 31, 2000.
Adopted by Council this 16th day of May, 2000.
Jay Kimble, Mayor
ATTEST:
Modi Weldon, City Clerk
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Stillwater Hockey Booster Club
May 5, 2000
~\.;it,\i - ~
l':rH v
His Honor The Mayor
City Council
216 North 4th Street
Stillwater, Minnesota 55082
This is a request on behalf of the Stillwater Hockey Booster Club to
use the Aiple property for paid parking on the 4th of July and during
Lumberjack Days. Proceeds of this fund raiser will be used
exclusively for the Stillwater Area High School hockey program and
team facilities at the St. Croix Valley Recreation Center.
.
The Hockey Boosters will be responsible for picking up trash after
each event.
Your favorable consideration will be greatly appreciated.
ReSpectfUI~
Kenn Ryberg, Co-Chairman
10801 Penfield Avenue Ct. No.
Stillwater, Mn. 55082
439-9595
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APPROVING TEMPORARY INTERNSHIP
OF TIM MORSE
AS PLANNING INTERN
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the temporary
employment of Tim Morse as a Planning Intern, from and after May 17, 2000 is hereby
approved. As compensation for services, said Tim Morse shall receive an hourly rate of$11.00.
Adopted by the City Council this 16th day of May 2000.
Jay Kimble, Mayor
ATTEST:
. Modi Weldon, City Clerk
.
MEMO
To:
From:
Subject:
Date:
Mayor and City Council
Steve Russell, Community Development Director
Hiring of Summer Intern
May 12, 2000
~
The Community Development Department budget programmed funds for a summer intern. The
intern would do special projects such as park trail plan, GIS update and prepare Met Council
grant applications for downtown.
Tim Morse is a college graduate with GIS natural resource and parks and recreation experience.
He would start work with Council approval and work through August
Recommendation: Approval (resolution)
Attachment: Resume
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r1AY-OO-2000 13: 49
C B COPY CTR UNH
603 862 4975 P.02
1319 W. Pin~ 51.
Stillwater, MN
550&2
Home: 651-439-5136
Cell; 651-334.7952
E.mail: morse@mnet4.lIet
.
Tim Morse
:;~~~"~, ,
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2000 Climate Change Re..'iearch Center, UNH Durham, NH
GIS TeehnicJan
>> GIS technician to Michael Prentice. Resear~h Associate Professor
}> Assembled lUld lIup(rvised multiple GIS databases
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Competent with:
>> Operating Systems: Mac OS and ~indow5 NT
Experience with: UNIX and DOS
> GlSlDatabasc software: ArcINFO, ArcView. Idrisi and Access
)- Word PIOCCUlng software: Word
r Spreadsheet software; Excel, Cricket graph and Delta graph
~ GraphicallPresentation software: Adobe PhOlOShop. Adobe illustrator,
Co~l Draw, Canvu and Power Point.
~~@Jt~~~F~~~f.;~~i~:j:f~;;\ 1995 Graduate Stillwater Area High School
)0 Otadunted with honors
2000 Graduate Middlebury College
;. B.A. Geology
Stillwater, MN
Middlebury, VT
~~_.__. ., ,".,,-~,,"...~:._;'r:-, 2000
,. Howard Hughes Medical Institute grant - Cor the development of young lIcienti:sts
>> Mi~lebury Coll~s.e Palen Fund - sll.!~ent rcse~ch Clt Middlebury College
~~~:~.~~1W~-'~:;~:';;:'::~~'~~:.f;~:~;:!r ;.::', i~;~.!~r:;:..:11;~.~:;~t~~:1:~~'~'~l~~~~~~J~~~~~' ~ :~:::;:;0:: ::' ":' :-":: .:.:t~:~t:?'?:~~:r~'-":":
. '.' . ': >. .:t '. .:'. the:5'~ 8dvisorlprQf~'Iiairica Manley, for geophysicaVcliniaiC change .
research in Antarctica.
~f~~if1~~~i:f.f:.~: ~
Morse. T., E. EnmM, P. Manley. 2000~ EJec:tricalResisdvity as a Paleoclima~e Proxy:
Results from the ~wctic Peninsula, [post. J. AGU 2000 Ocean Sciences Meeting
Program. p.42.
~ Morse. T.. 1999. Gtophysical Properties of Surficial Sediments Along the Antarctic
Pcninsuli\: Implications for PaIeoclimate Change. The Vermont Geological Society's
spring meeting; presentation of $tudent papers, The Green MountAin Geologist, 26(2).
p.lO.
.
TOTAL P.02
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05/09/00
09:11
MRGNUSON LRW FIRM ~ 3514940
NO. 520
Gl05
MUSIC ON THE WATERFRONT AGREEMENT
This Agreement between the City of Stillwater, Washington Counly, MiDIlesota ("City"), in
conjunction with Music on the Waterfront of 2000, parr of a community wide celebration of the
City; the and The City of Stillwater Chamber of Commerce, a Minnesota non-profit corporation
("Chamber"), the liquor license holder within the City that has been granted authority to dispense
intoxicating liquor pursuant to M.S. ~340A.404, Subd. 10. ("Liquor")
1. Celebration. The City has encouraged a community wide celebration in order to foster
and promote tourism within the City of Stillwater and encourage conunerce within the City that will
ultimately increase property values and the quality of life within the City, thereby promoting the
welfare of the City,
2. Beer Garden. Chamber has been granted authorily to dispense intoxicating liquor at the
celebration within the Beer Garden where the liquor will be dispensed. It is the pwpose of this
Agreement to set forth the tenns and conditions that will control the dispensing of liquor at the
celebration.
3. A,ma. Dispensing alcohol will be permitted in South Lowell Park. and the adjacent City
Parking Lot all according to the plan submitted to and approved by the Police Chief.
4. Fencing. The Area must be securely fenced. The City will provide the orange plastic
fencing material and personnel needed to install the fencing. The Chamber must use their best
efforts to see that the fence remains intact.
S. Crowd Management The City of Stillwater will supply at no cost to the Chamber of
Commerce, one uniformed police officer.
For the purpose of this plan, only one entry gate is allowed. A volunteer must be in place
to insure that no beer or liquor enter or leave the fenced area.
Signage will be prominently displayed at each entry/exit point to notify guests that no
liquorlbeer will be allowed in or out of the area. Signage must also indicate that Identification is
Req~tired to Purchas.e Alcohol.
6. Identification. The Chamber will permit no one to consume liquor unless they provide
identification. The Chamber will provide liquor identification bracelets at a minimum of four (4)
different locations in the Area at no cost to consumers. The Chamber will permit no one to consume
liquor unless they are wearing an identification bracelet. The Chamber will be responsible for the
issuance of bracelets only to those who are legally entitled to consume liquor.
7. No Other Alcohol or Coolers. No liquor is allowed in The Area except that liquor which
is sold by the Chamber. The Chamber is responsible to see that no other liquor is brought into The
Area, The Chamber mllst not allow bottles, containers or coolers to be brought into The Area.
MA'f'-09-2000 09:22
97%
P.05
651 439 9464
05/09/00
09:11
MAGNUSON LAW FIRM ~ 3514940
NO.520
Gl06
8. Insurance. The Chamber must provide to the City satisfactory proof that it has obtained .. .
liability insurance that names the Chamber and the City as an addition insured, as loss payees. in an
amount of at least two hundred and fifty thousand and no/l 00 dollars ($250,000.00) per person and
five hundred thousand and nollOO dollars ($500,000.00) per occurrence, for loss sustained by either
acts or occurrences that arise from or grow out of the celebration, and Liquor Liability coverage as
described in M.S. ~340A.409, evidenced at a minimum, the coverage described in M.S. S340A.409,
Subd. 1.
9. Siin.s.- Chamber will post signs, the number and content of which must be approved by
the City Police Cbief describmg the regulations prohibiting liquor outside of The Area, as well as
the prohibition against participants bringing their own liquor into The Area. Signage must also
indicate identification required to purchase alcohol.
10. Noise Control. The Events is responsible to control the noise emanating from The Area
at a level that will not interfere with the peace and repose of the residential area on the bluffs on the
north, west and south edges of the downtown.
11. Hours of Operation. Hours shall be 7:00 p.m. - 10:00 p.m. on the following dates:
June 21, 2000
June 28, 2000
July 5, 2000
July 12, 2000
12. Police Power. The City reserves the right to order a shut down of the Area in the event
the Chief of Police dctennines, in his sole discretion, that the public safety is threatened or any
condition of this Agreement is violated. If requested by the Chief of Police, Chamber wiH cease
dispensing and assist the police in the clearing of The Area.
13. H.oliLHannless and Indemnify. Chamber agrees to hold the City hannless and to
indemnify and defend the City with regard to any claims causes of action or demands that might be
brought against the City arising out of the activities in The Area including the dispensing of liquor
pursuant to this Agreement.
IN WITNESS WHEREOF, the parties have set their hands this _ day of
,2000.
By
Its
2
MAY-09-2000 09:22
651 439 9464
97%
P.06
.
.
IN LRW FIRM ~ 3514940
. me this
) 2000.
fore me this
. 2000.
.
fore me this
,2000.
.
651 439 9464
CITY OF STILLWATER CHAMBER
OF COMMERC.E
By
Its
CITY OF STILLWATER
Jay L. Kimble, Its Mayor
Attest:
Morli Weldon, Its Clerk
3
9n
NO.520
P.07
Gl07
.
APPLICATION NO. 2000-01
WAIVER OF GARBAGE AND COLLECTION CHARGES
COUNCIL ACTION FORM
Applicant:
NAME FAYLENE L. ZITON
1314 W. LINDEN ST
ADDRESS
Recommended Action:
APPROVE X
DISAPPROVE
REASON FOR DISAPPROVAL
.
DATE SUBMITTED: APRIL 20, 2000
.
.
.
APPLICATION NO. 2000-02
WAIVER OF GARBAGE AND COLLECTION CHARGES
COUNCIL ACTION FORNI
Applicant:
ANNETTE EDWINS
NAME
PJDDRESS 213 NO. GREELEY ST
Recommended Action:
APPROVE X
DISAPPROVE
REASON FOR DISAPPROVAL
DATE SUBMITTED:
APRIL 24, 2000
APPLICATION NO. 2000-03
.
WAIVER OF GARBAGE AND COLLECTION CHARGES
COUNCIL ACTION FORM
Applicant:
NAME
ADDRESS
FLORENCE M. KROENING
1910 N FIFTH ST
Recommended Action:
APPROVE X
DISAPPROVE
REASON FOR DISAPPROVAL
.
DATE SUBMITTED:
APRIL 26, 2000
.
.
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APPLICATION NO.2000-04
WAIVER OF GARBAGE AND COLLECTION CHARGES
COUNCIL ACTION FORM
Applicant:
NAME
ADDRESS
HELEN E RYAN
904 SO HARRIET ST
Recommended Action:
APPROVE X
DISAPPROVE
REASON FOR DISAPPROVAL
DATE SUBMITTED: APRIL 26, 2000
APPLICATION NO. 2000-05
.
WAIVER OF GARBAGE AND COLLECTION CHARGES
COUNCIL ACTION FORM
Applicant:
ALBERTA MARTE
NAME
ADDRESS 215 N OWENS ST
Recommended Action:
APPROVE X
DISAPPROVE
REASON FOR DISAPPROVAL
.
DATE SUBMITTED:
MAY 1, 2000
.
.
APPLICATION NO. 2000-06
'. 2000-07
\ill COLLECTION CHARGES
.CTION FORM
:::ROFT
3T SO.
.
3udget
\00
-
May 10, 2000
May 10, 2000
RESOLUTION NO.
RESOLUTION VACATING A UTILITY EASEMENT
FOR STILLWATER MARKETPLACE III
WHEREAS, a petition was presented praying for vacation of Drainage and Utility
Easement, City of Stillwater, Minnesota, hereinafter described; and,
WHEREAS, the Council determined that the petition was sufficient; and that the City is a
Home Rule Charter City of the third class and that it was lawful for the City Council to proceed
with the vacation pursuant to law; and
WHEREAS, at a meeting called for the purpose on the _ day of , 2000,
the City Council determined that the proposed vacation would not interfere with or defeat the
public interest or adversely affect the public, and that it would in the best interest of the City that
the Drainage and Utility Easement be vacated,
NOW, THEREFORE, BE IT RESOLVED, by the City Council that the petition be
granted and that the following Drainage and Utility Easement, as presently laid out and platted,
be and the same is hereby vacated:
Parcel 1
The 10,00 foot drainage and utility easement lying northwesterly of measured at
right angles to, parallel with and adjoining the southeasterly line of Lot 1, Block
1, STILLWATER MARKETPLACE 2ND ADDITION, according to the record
plat thereof, Washington County, Minnesota
AND
Parcel 2
The 10.00 foot drainage and utility easement lying southeasterly of measured at
right angles to, parallel with and adjoining the northwesterly line of Lot 3, Block
1, STILLWATER MARKETPLACE 3RD ADDITION, according to the record
plat thereof, Washington County, Minnesota.
BE IT FURTHER RESOLVED, that a certified copy of this Resolution must be recorded
in the office of the County, Recorder, Washington County, Minnesota.
Adopted by affirmative vote of all the members of the City Council on the
May, 2000.
day of
.
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ATTEST:
Modi Weldon, City Clerk
Jay L. Kimble, Mayor
2
esota Department of Public Safety
and Gambling Enforcement Division
444 Cedar St-Suite 133
St. Paul, MN 55101-5133
~IS- ~ .;tJ<j
1)'29G 643'9 TDD (651)282-6555
.
PPLICATION AND PERMIT
:PORARY ON-SALE LIQUOR LICENSE
tk-
LIGIOUS DOTHER NONPROFIT
N
{::::
~ ,::yo )?J1'v'
ADDRESS
ADDRESS
.
tdoor area, describe
2 JjA~ ~.~~
"0 parts, send both parts to the address above and the original signed by this division
the license. Submit to the city or County at least 30 days before the event.
-
: services? If so, give the name and address of the liquor licensee providing the service.
~5 - 4<:{?~
lllce? If so, the carrier's name and amount of coverage.
APPROVAL
CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING ENFORCEMENT
DATE APPROVED
LICENSE DATES
-
L
APPROVED Alcohol & Gambling Enforcement Director
PS-09079 (6/98)
.
.
Page 1 of 2 For Board Use Onl
10/98 Fee Paid
Check No.
Initials
Received I I
Previous lawful gambling exemption number
Q.\ ~k, fd\ 1faJ) X - cg:z 00 'i
State/Zip Code County
f)\f\ S-5tfb.3- LtJ0.5 k, N:'
Daytime phone number of
CEO: ( (, s-; )
J/39 - /~ 70
Daytime phone number of
treasurer: ((" S'J )
'13ct - / .z 70
Minnesota Lawful Gambling
Application for Exempt Permit - LG220
Organization Information
Organization name
~t . c,~~ - lU1lol
Street City
. ~9 s,. 5-t-t\ 6-l- -- " Il ~l)(L\ ~,
Name of chief executive officer (CEO) of organization
First name Last name
)t<Gi/. m:"J,c,,-c..f Sk/it7-Ac..e.k.
Name of teasurer of organization
First name
Last name
Type of Nonprofit Organization
Check the box that best describes your organization:
D Fraternal .~ Religious
D Veteran D Other nonprofit organization
Check the box that indicates the type of proof your organization attached to this application:
D IRS letter indicating income tax exempt status
D Certificate of Good Standing from the Minnesota Secretary of State's Office
D A charter showing you are an affiliate of a parent nonprofit organization
j:g Proof previously submitted and on file with the Gambling Centre! Beard
Gambling Premises Information
Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place)
9. Qh~rcL
Address (do not use PO box)
4&2 S>. S4h-. S+
City
-st; , lwcJ-e,~
StatelZip Code
County
LLJ~ -S"-i
rn~
550 ~~
Date(s) of activity (for raffles, indicate the date of the drawing)
~p t~,,~0r"' 10, /;),'000
Check the box or boxes that indicate the type of gambling activity your organization will be conducting:
IKJ*Bingo ~ Raffles D *Paddlewheels !tl*pull-Tabs 0 *Tipboards
*Equipment for these activities must be obtained from a licensed distributor.
.
This form will be made available in alternative
format (i.e. large print, Braille) upon request. The
information requested on this form (and any
attachments) will be used by the Gambling
Control Board (Board) to determine your
qualifications to be involved in lawful gambling
activities in Minnesota. You have the right to
refuse to supply the information requested;
however, if you refuse to supply this information,
the Board may not be able to determine your
qualifications and, as a consequence, may refuse
to issue you a permit. If you supply the
information requested, the Board will be able to
process your application.
Your name and and your organization's name
and address will be public information when
received by the Board. All the other information
that you provide will be private data about you
until the Board issues your permit. When the
Board issues your permit, all of the information
that you have provided to the Board in the
process of applying for your permit will become
public. If the Board does not issue you a permit,
all the information you have provided in the
process of applying for a permit remains private,
with the exception of your name and your
organization's name and address which will
remain public.
Private data about you are available only to the
following: Board members, staff of the Board
whose work assignment requires that they have
access to the information; the Minnesota
Department of Public Safety; the Minnesota
Attorney General; the Minnesota Commissioners
of Administration, Finance, and Revenue; the
Minnesota Legislative Auditor, national and
international gambling regulatory agencies;
anyone pursuant to court order; other individuals
and agencies that are specifically authorized by
state or federal law to have access to the
information; individuals and agencies for which
law or legal order authorizes a new use or
sharing of information after this Notice-was given;
and anyone with your consent.
Application for Exempt Permit - LG220
i
Page 2 of 2
10/98
Organization Name
Local Unit of Government Acknowledgment (Required by Statute)
i.
.p
.
On behalf of the city, I acknowledge this application
and three options for the city:
1. Approve the application: By taking no action,
the city allows the Board to issue a permit after
30 days (60 days for a first class city).
2. Waive the above-noted waiting period: The
city allows the Board to issue a permit before
30 days (60 days for a first class city). Docu-
mentation attached.
3. Deny the application by passing a resolution
within 30 days (60 days for a first class city).
Print name of city:
(Signature of city personnel receiving application)
Title
Date /
Chief Executive Officer's Signature
The information provided in this appli
Chief Executive Officer'
On behalf of the county, I acknowledge this application
and three options for the county:
1. Approve the application: By taking no action, the
county allows the Board to issue a permit after 30 days.
2. Waive the above-noted waiting period: The county
allows the Board to issue a permit before 30 days.
Documentation attached.
3. Deny the application by passing a resolution within
30 days.
Print name of county:
(Signature of county personnel receiving application)
Title
Date
/
/
On behalf of the township, I acknowledge that the
organization is applying for exempted gambling activity
within the township limits.
A township has no statutory authority to approve or deny
an application (Minn. Stat. sec. 349.213, subd. 2).
.
Print name of township:
(Signature of township official acknowledging application)
Title
Date
/
/
y knowledge.
Date D~I O<g 100
Mail Application and Attachment(s)
At least 45 days prior to your scheduled activity date~end:
. the completed application;
. a copy of your proof of nonprofit status, and
. a $25 application fee (make check payable to "State of Minnesota"). Application fees are not prorated,
refundable, or transferable.
Send to: Gambling Control Board
1711 West County Road B, Suite 300 South
Roseville, MN 55113
If your application has not been acknowledged by the local unit of government, do not send the application to the
Gambling Control Board.
.
.
.
.
r illwater
~ ~
-~
TH;";;RTHPLACE OF MINNESOTA J
1.
REQUEST FOR INSTAllATION OF BANNER
APPLICANT -f?...~ 0~
ORGANIZATION -<f;6.. ~ ~
ADDRESS TELEPHONE-':W: Lf :jCJ ~ J g Co ;;L
h', 7lCJ - 95"/~
2.
3.
4.
ACTIVITY BEI~G PR~D BY PROPOSED ~ANNERS:
U)Lbj, ' ~ ~
5.
BANNER LOCATION REQUESTED:
o
~
Main Street at Olive Street (Mad Capper)*
North Main Street - 100 Block (Kolliners)*
Chestnut Street at Union Alley (Firstar Bank)
*MnDOT APPROVAL REQUIRED FOR MAIN STREET LOCATIONS
6. DATES TO BE DISPLAYED: >~. ~;J()()O -~- /~,;?OOD
7. COMPANY INSTALLING BANNER: ;,1- ~~h .Y~
Address:J;:J d- ('K'mrrNJ1vA Sf. Phone L(3 9 -(j0ro~
FOR OFFICE USE ONL :yo
D City
D
......Date:........
. - '. ,-,.-... ...
. -.' -.--.
. -. .. '.......
..- -. .--- .... . - , .. ............. ...... '.
.... ... -.. .. -. -...._- '.. ,.....,..
.......-."... ..., . .- . .-.."........ . .... .
...-........,." -. ..-....-- ... .......... --..
......, ..._----........ .... ... .... ......-.. .. --.
........-----..,."... ..... .. . ,..... ..
. .... .....,.....--...---. . '.., ... .
....,... ...._ __. -H. "d.__ .._ .__..... ._.__ ._,,_ _,..
.--...... .-......... .......-. .-... ,,-.... .............-.....
... (Reql.lit~df()rMainStreet46c~tiPn~) ..
..... .--....
MnDOTH.Bate:....
. ........ '''''.
. '''.... ..............
.- .............
.............-..........
......-............. --.. ---...
.. ..-............. ---.. . -......
I n~ta"~/"\i~rifidti6n ...... Date:
BANNER REQUIREMENTS ATTACHED
CITY HALL: 216 NORTH FOURTH STillWATER. MINNESOTA 55082 PHONE: 612-439-6121
.
APPROVING TEMPORARY, PART -TIME EMPLOYMENT
OFBILLYVONWALD
AS MAINTENANCE WORKER I
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the summer
seasonal employment of Billy VonWald as a temporary, part-time Maintenance Worker I, from
and after May 17, 2000 is hereby approved. Said Billy V on W aId shall receive an hourly rate of
$9.25 according to City Council Resolution 99-156,
Adopted by the City Council this 16th day of May 2000.
Jay Kimble, Mayor
ATTEST:
. Modi Weldon, City Clerk
.
MEMORANDUM
TO: Mayor and Council
FR: City Administrator
RE: Request to hire secretary
for Police and Fire
DA: May 12,2000
Discussion:
Chief Dauffenbach and Chief Kallestad are requesting that they be allowed to hire a full time
secretary to provide clerical support staff to both the Police Department and the Fire Department.
The departments would share the secretary on a 50-50 basis.
One of the major reasons for hiring an additional person for the Police department is that the
officers presently have to type their incident reports. Many of the reports are typed after the
regular shift, which leads to overtime pay. The quality ofthe reports sometimes suffer because of
the pressure to type the reports in a timely manner. Further, most officers lack some of the
clerical skills associated with clear and understandable reports (and it just takes them longer to
produce the report. This is not a criticism of the department personneL It is just a matter of
having to do a task that they are not especially trained to do, Having someone with the
appropriate skill doing the reports would allow the officers to spend more time on patrol and
doing what they are trained to do. Obviuosly, there would be a number of other tasks that the
secretary could perform for the department such as filing, typing correspondence, helping in the
payroll process (i.e., obtaining and preparing time sheets for), etc.
In regards to the Fire department, Chief Kallestad says that the secretary could be very helpful to
the department by: typing! filing numerous reports, preparing the time sheets for payroll,
maintaining files for inspections, Haz-Mat, preplans/plan review, typing correspondence,
scheduling fire inspections, answering phones and performing a number of other
duties/tasks.numerous.
Chief Dauffenbach and Chief Kallestad had requested a full time secretary for their respective
departments during the 2000 budget process. These positions were cut from the budget and they
are now asking for one full time position to assist the two departments. I believe that there is a
need for additional clerical support staff for the departments. I further believe that using one
secretary for both departments is a good compromise and would not significantly impact on the
2000 budget.
Recommendation:
Council approve hiring of full time secretary to be shared by Police and Fire departments.
('
~~
.
.
-
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MEMO
TO:
Mayor and Council
Allen O. Zepper, Building Official ~
May 10, 2000 /
FROM:
DATE:
RE:
ICBO Annual Business Meeting
Please consider the Inspection Department request to again send Cindy Shilts and myself
to the LC.RO. Annual Conference. This year's conference is in San Francisco. This is
a budgeted item.
Unlike the other departments in the city, we are unable to send both of us to separate
conferences because LC.RO. only holds one a year. The attached brochure should
indicate the importance of both of our attendance which is magnified by the fact that it is
again a dual track conference. One track being education and the other being code
development hearings. In the past years, Cindy has attended all ofthe educational
offerings and I have participated in the code hearing process. We later compare and
educate each other as well as John and Sheila where necessary.
.
During the course of the past couple of years, the City has not had to expend any funds
except for the annual conference, as the State of Minnesota has paid my expenses to all
hearings. However, they cannot pay for the Annual Business Meeting. The City has
been gracious enough to send me since 1980 and both of us in recent years.
Estimated total costs are $3300.00.
Airline tickets.
Lodging
Ground travel
Registration
Estimated non-conference meals
(price war right now)
(6 nights at 134.60 plus $9.00tax)
$268.00
918.00
22.00
350.00
92.00
$1650.00 each
.
leBO 2000 Expo and Annual Business Meeting from San Francisco
o Code Chat
~
o Training
o CertIfIcation
[] Membership
o Code News
r..:!....;r......H.~. ~t~:N~ /'
mm cG
1=-{:]~{iU~'1i~ ~
ICC Info
ICBO ES
FSD
IES
C()d~gr()up~.
Page 1 of4
Means of Egress
Video Series
.Cude
Cenl.....'
tiQm~ I General Information I Annual Conference~
2000 ICBO Annual Conference
San Francisco Marriott
September 5 - 9, 2000
Click for online registration!
The 2000 ICBO Annual Conference dates are Tuesday,.
September 5,2000 through Saturday, September 9, 2000. All of
the forms you might need are available to read online or download and print:
- the full ASM I:lrOCO!.JIe (1.2mb Acrobat document)
- just the R.e.9i~1r.QliQQ..QJN Travel forms (150kb)
- the Chapter Activities brochure (155kb)
- the Expo/Sponsor brochure (362kb)
Table of Contents:
Hotel....IOformflliolJ
RegL$JmJioQ
Cooe Expo?OQQ
lCC...CQqe....Oeyelopm~o.LHeflring~
EQ.IJ..C.fl.tioo...E[09[S'lm
LolernqJionaLEorum
COffiPfloiOOPrOgrflm
ImosPortflJiQO
$S'llJ....ErflDg.isco...l:::!ighJigoJs
Hotel Inform aU on
~ . .
=&"l~"=" x= A",,"'~ ^ ^V ~ "
San Francisco Marriott, 55 Fourth Street, San Francisco, California. The
group room rates are $134.00 single/double. In order to receive this group
rate, you can call 800-228-9290 and request the "speciallCBO rate." A
hotel reservation form will also be available online soon. [p?clsJoJop]
.Registratlon
j -;. ~ ~e ~ "" v /'
Registration is set at $350 for delegates and $250 for companions. You will
also be able to download the registration brochure and registration forms
soon, and can now register online! Packets will be mailed by request only.
[o?GkJoJopJ
Code Expo 2000
" h~ "'~ ~~~ ~" ~
http://www.icbo.org/General_Information!Annual_Conferences/
5/1 0100
.
.
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leBO 2000 Expo and Annual Business Meeting from San Francisco
Page 2 of 4
Based on the success of this year's International Code Expo '99, be
among the first to sign-up for Code Expo 2000. This expo represents the
largest gathering of code enforcement officials in the United States as well
as related building industry professionals.
Click for the Acrobat version (362kb) of the exhibit space contract. floor
plan and payment form for ICBO's Code Expo 2000 whichwill be held in
the San Francisco Marriott, California, September 6-7,2000.
If you have any questions or would like to reserve a space by phone with
your credit card, please call Peggy Nila, Exhibit Coordinator at (800) 423-
6587, ext. 3278 or fax application and credit card information to (562) 699-
9721. [tu~ckJ.QJOQ]
The code change session at the 2000 Annual Conference will consider the
public comments that are received on the code change proposals
submitted to revise the 2000 edition of the ICC family of codes. The
deadline for such submittal(s) was November 1, 1999. All of the ICC codes
can be amended by a code change proposal. The approved revisions will
result in the 2003 edition of the ICC family of codes. See the notiC;~QUh~
COg~Q_eYeJ.9-p-ment Heg[ing in Birmingham, Alabama. [P9ckJoJ9P]
Are you interested in how the new family of International Codes will affect
your building projects? How different are the new International Building
Code, International Residential Code and the International Fire Code from
the Uniform Codes? Where can I get information and training on the
provisions in the new International Codes?
The answers to these questions, and many others, can be found in one
place - ICBO's Annual Conference Education Program in September 2000
at the Marriott Hotel in San Francisco, California.
ICBO will offer 12 hours of exhaustive training on the entire family of
International Codes. Since the International Codes are the cumulative
efforts of combining the three model codes, hundreds of code provisions
will be unfamiliar to many people. Several new provisions relating to
occupancy, egress and fire-resistive construction will be discussed, along
with many other fire- and life-safety issues. For those interested in
structural design requirements, there will be seminars on the earthquake
and wind provisions, as well as several seminars on the modifications
made to the construction material sections of the IBC.
ICBO will also offer several seminars on the new International Residential
Code. This code is designed to work in tandem with the IBC for residential
construction and addresses the construction areas for building,
mechanical, plumbing, energy and fuel gas.
Another new ICC code for 2000 is the International Fire Code. ICBO will be
offering seminars on the major provisions of this code and how they affect
a building's design.
http://www .icbo.org/General_ Information! Annual_ Conferences/
5/10/00
leBO 2000 Expo and Annual Business Meeting from San Francisco
Page 3 of4
ICBO will also offer training for the International Mechanical Code,
International Plumbing Code, International Energy Conservation Code and .
the International Property Maintenance Code.
Come to ICBO's Annual Conference in 2000 and see for yourself what the
family of International Codes is all about! [Q;;JCKtQ.Jop]
International Forum
" .
_~$~-:;';:: ,0> w.~ '"C.,. '"?~
International Forum - "World Regulatory Systems for the New Millennium"
is the theme for the International Forum. For our international friends who
plan to attend the 2000 Conference, we invite you to join us at the forum
where you will network and discuss common issues with our international
delegates and U.S. representatives. We invite and welcome presentations
from officials from all parts of the world to speak to an audience of your
peers who are most eager to learn of your experiences and activities. Don't
miss this international event!! [back to top] .
CompanIon Program
City tours are tentatively scheduled for the 2000 Annual Conference. More
information coming soon. [QgcK toJopJ
Transportation
" ~ ^~ ~ ~ ~~ ~ ""
.
San Francisco International Airport (SF) is the largest airport near San
Francisco and is located 20 - 25 minutes south of the San Francisco
Marriott. Located outside of baggage claim, SFO Airporter shuttle service
is available every 15 minutes and cost is $11.00 for one-way. Taxi service
is approximately $35 - 40 for one-way.
San Jose International Airport (SJC) is located 40 - 45 minutes south of the
San Francisco Marriott.
Oakland International Airport (OAK) is located across the Bay Bridge in
Oakland and is approximately 25 - 35 minutes from the San Francisco
Marriott.
Parking at the San Francisco Marriott is $27.00 a night. Parking lots within
walking distance of hotel is approximately $13-15 a night. Parking
throughout the city is limited and very expensive, public transportation is
advised. [bacK!o.J.9-PJ
The City by the Bay is much more than narrow streets in Chinatown and
views of Alcatraz. There is the Golden Gate Bridge to the quiet parks of
Russian Hill. Rows of beautifully painted Victorian houses standing guard .
along tree-lined streets and massive freighters coasting through the Bay.
The dining possibilities alone in San Francisco top 4,000 in all.
http://www .icbo .org/General_ Information! Annual_ Conferences/
5/10/00
EXHIBIT IIAII
.
Memo to: Nile Kriesel, City Coordinator
City Council
City of Stillwater
From: Kathy Widin, Forestry Consultant
Re: Forest Health Grant Application
5/11/00
.
The Minn. Dept. of Natural Resources has cost-share monies available for
education and control work for oak wilt disease as well as for educational programs on tree
maintenance. Assistance for these programs is designed to help communities improve the
health of their urban forests. I am curreritly writing a grant to apply for cost-share funds
and would like the support of the City Council in this endeavour.
The City of Stillwater has recently begun a program of identification and
suppression of oak wilt disease. There are documented cases of oak wilt disease in the
community and more are anticipated. Through inspection and control efforts, educational
programs, newspaper articles and hands-on workshops for city maintenance workers, tree
health and longevity within the community will be improved.
ProjectSchedule: start-up 7/1/00 Completion 5/31/01
Project Purpose and Public Benefits Activities:
The overall purpose of the project is to increase the health ofthe community's
forested ecosystem. Oak wilt inspection and control will benefit not only individual
property owners but also the community as a whole by preserving a valuable tree species.
Educational programs for residents on oak wilt as well as tree planting, pruning and
maintenance will benefit the whole community by increasing the health and longevity of
trees on private property. A pruning workshop for city maintenance workers will increase
the level of knowledge and skill for proper pruning which will in turn benefit the
community in terms of structural integrity and health of trees in parks and along city streets.
This project will meet the Forest Health Project Selection Criteria by: containing an
educational component, initiating a new forest health program in the community,
preventing tree mortality, utilizing treatments that have long term benefits to reduce the
potential for future tree health problems, providing benefits for the entire community,
relying on multiple partners for project funding, implementation and long term
maintenance.
Estimated Program Cost: $15,410.
Match for Cash and In-Kind Services: $7,800.
Grant Request: $7,610.
.
The budget for the project is on the back. The match will come partly from City funds in
the budget for forestry consulting hours and supplies, and partly from funds provided by
property owners who must remove spore-producing trees or choose to have vibratory plow
work done for oak wilt control. A small portion of the match is volunteer hours for small
tree pruning by Wash. Co. Tree Care Advisors.
QTY ITEM UNIT NON-STATE NON-STATE CASH MNRL TOTAL
COST IN-KlNO MATCH MATCH FUNDING ($) ($)
($) ($ & source) ($ & source)
.
PROJECT PREPARATION (planning, Workshops, publicity, etc)
10 $ 7C;o. ~ -F- .-'
staff (hours) '3~~~. $ $ 7~o.,- $ /5;;'0.
~c:.~ G(:>..'s,...)...{;......:k Source: ~~ <;
Source: St"ll ( '~h
expensis $ $ $ $
Source: Source:
3.0 VO~~*Cc~- kc~ "s, ~4.. $ / t 5. ~ {"~~~ $ $ $ 'C.S
1vc., ~ AJ~~ Source:~~.::s . Source: I .
.
$ $ $ $
Source: Source: ..
CONTRACT COSTS
/0 l..I :b,-'7~ (fLo-...' r 000. $ $ 3 0'l.Jt . $ 3 ('"IT'D. $ (;, Ol..rc
I . 'bl . ,
~~ Source: S9ur~~:~.....:~ (
"'!:l:..r.s
.j f; ~"""""""'J~. or- $ $ 3 '750. . $ 3,750. $ '7~ro.
S(fC---4:-~~.s {So . . I
o. Source: So u rce;;l'<.{t, ~..:;C.. I
:I _~~\ ~"\"..r-::
$ $ $ $
Source: Source:
$ $ $ $
Source: Source: ' .
MATERIALS
100 rJ~~J1<'e~ ( . ~S $ $ ~"'<.s, ~ 0..(- $ $
fty.,~ d Source: Source: ~t) (""jc.., ;;:{S.
Oe...l.L- ~\''':t~J b..-o{..l 10
/0\;; . ..-- c"700 $, $ /c,r{J. 0~ ~--F $ I()(J.~ $ ~.:( ()D
~~4 d'\~..~t\~ c..;. ~ Source: Source:,5ri{(w.:t,~
u v
$ $ $ $
Source: .- Source:
$ -Ii $ .. $ $
Source: . . Source:
TOTAL $ /&$ ~ $ "7 r; 3.5 $ '7010 $ /5 Lllo.
( . ( .
I
NOTE: ReLeaf funds or match are for work iu the project area only, NOT for general detectiou surveys.
.
11. Budget Breakdown
Please Itemize the project budget specifying ma terial and labor cost3 and the sources and amount of in-kind
contributions. In-kind contribution. may includeln-hou.e or donated labor, good., .ervice., etc. (se. MnReLealln.kind
Contribution Rate Sheet).
.
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MnRL Forest Health Application
3
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MEMORANDUM
TO: Mayor and Council
FR: City Administrator
RE: Forest Health Grant Application
DA: May 12, 2000
Discussion:
Accompanying this memo is a request from Kathy Widen, Forestry Consultant, to approve a
Forest Health Grant Application. The grant would be used for education and control of oak wilt.
This work is in our forestry program for 2000 and the control of oak wilt is also part of our
recently adopted tree ordinance.
The Grant program cost is $15,410 and the City's matching funds total $7800. However, most of
the City's share will be provided from property owners who will need to remove or treat spore-
producing trees. Therefore, the City's out of pocket cost will only be around $1000.
Recommendation:
Council approve Forest Health Grant Application.
/fl~
AUTHORIZING APPLICATION FOR
FOREST HEALTH GRANT
WHEREAS, the City Forester has recommended approval of an application for a Forest Health
Grant to be used for education and control of oak wilt; and
WHEREAS, the grant program cost is $15,410 and the City's matching funds total $7,800.
NOW THEREFORE BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the
Forest Health Grant Application, attached as Exhibit A, is hereby approved.
Adopted by Council this 16th day of May, 2000.
Jay Kimble, Mayor
ATTEST:
Morli Weldon, City Clerk
.
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I
I
I
Memorandum
To:
From:
Date:
Subject:
Mayor and City Council /
Klayton Eckles, City Engineer yLe:
05/12/00
Approval to Purchase Aerial Topography and Two-Foot Contour Maps
for North Hill (project 9622)
DISCUSSION:
.
Staff is currently in the process of preparing a feasibility report for the North
Hill improvement project. In order to complete this study, it would highly desirable
to obtain aerial topography and two-foot contour maps of the area. Staffhas
obtained a quote Mark Hurd, a surveying company with an estimated cost of $7,600
with a completion date of20 working days. Mark Hurd is the company of choice
since it has already flown the aerial photography and completed the annexation area
mapping. All of the costs for this mapping would be charged against the eventual
project.
RECOMMENDATION:
Staff recommends that Council authorize the preparation of aerial topography
and contouring mapping of the North Hill (Dutchtown area) byMark Hurd for a
price not to exceed $7,600.
ACTION REQUIRED:
If Council concurs with the staff recommendation, they should pass a motion
authorizing the preparation of aerial topography and contouring mapping of the
North Hill (Dutchtown area) by Mark Hurd for a price not to exceed $7,600.
.
Proposal
-TO:
Chantell Kadin
Oty Hall
Stillwater, MN
(651)430-8805
Date: May 12, 2000
Project:
Re: Companion System Repairs
Proposal Valid Until: Jul. 12. 2000
This quote is for the remaining devices that are not functioning after the power transfer on 12/21/99.
The following devices are not communicating to the Companion network panel:
UNT Controller - Addr: 03 Generator Room
VAV Controller - Addr:18 2nd FI. Class Room
VAV Controller - Addr:34 3rd FI. Conf. Room
VAV Controller - Addr:41 Conf. Room
V A V Controller - Addr: 23 Storage
~ Upload files from faulty controllers if possible. Save configuration files or create new files.
~ Install new controllers and rewire.
~ Re-commission VAV boxes.
_~ Inspect the VAV box and controller in Nile's office. (This quote does not include parts for this VAV box.)
Dollar Amount not to exceed $2602.00
(IMPORTANT: This proposal incorporates by reference the terms and conditions on the reverse side hereof.)
Company Name:
Signature:
Name:
Title:
Date:
JOHNSON C~OLS, INC.
Signature: ~-z:::::-
Name: Phil Martineau
Title:
Service Rep.
.
APPROV1NGCONTRACT~TH
JOHNSON CONTROLS, INC.
FOR COMPANION SYSTEM REPAIRS
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the contract,
as attached, with Johnson Controls, Inc. for repairs on the City's Companion System, not to
exceed the amount of $2602 (not including parts) is hereby approved.
Adopted by the City Council this 16th day of May 2000.
Jay Kimble, Mayor
ATTEST:
Modi Weldon, City Clerk
.
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City Db
g tiQQwateft, u\J{ innegota
CefttibiCate Ob v4:ppfteCiation
Pltesented to
ALAN LIEI-JR
BE IT RESiOLVED, BY nlE CITY (COUNiCIL OF TrIE
CITY OF STILLWATER, MINNES,OT A, TJf-IA T FOR
lE-IIS DEDIiCr'1. TED SERVICE TO TJE-IE CITY OF
STILL WATER, ALAN LIEI-IR IS Jr1EREBY
C01\t1U\'1ENDED; TI-lA T RECOIGNITI:ON BE GWEN T'O
T1-IE Fr'1.CT TiBr1.T ALANLIEJHR Jf-lJ.1.S SERVED TlE-IE
(CITY F ruT1HFULL y, EFFICffiNTL Y r\l~
IC,OURTEOUSLY AS A lVffiMBER OF TJrIE
STILL W r'1. TER P .f'iliKS AND RECREATION BOr1.RD
FOR OVER SIX YEARS. TJHE COUNCIL EXTENDS
"ro lE-1I1Yl ITS APPRECIA nON FOR 1-11S DEDICATED
SERVICE.
BE IT FURTI-1ER RESOLVED, TJHr1. T Tit-IE CITY
(CLERK IS JE-IEREBY AUTJH(ORlZED AND DlRE'CTED
T'O ENTER TJHIS CERTIFI(CA TE OF APPRECIATION
UP'ON Tf-IE OFFI(C][AL RECORD OF PR:OCEEDIN":GS
OF TI-IE COUNlCIL AND TID DELIVER r\ CERTIFIED
(COpy Tf'IERE!OF T,O ALAN LffiJHR
.f'1.D:OlPTED BY Tf-IE CITY~CiOUN(CIL T1HIS 16TH DAY
(OF MAY, 20 o.
uUaYDt~
City O~
g tiQQwateft, utA innegota
Celr.tibicate O~ cAppfteCiatiOtl
pir.eSef1 ted to
~
.
~
JOE RITZER
YVI-IEREAS, JOE RITZER WILL RETIRE FROlYl CITI
ElYlPLOY1YIEN1, EFFECTIVE J~""E 16, 2-000.
NOW TI-lEREFORE BE IT RESOLVED BY TJ-IE CITY
,. ,
COl.JNCIL 'OF THE CITY 'OF STILLWATER, lVffi\JNESOT r\.,
TJ-L.:.i T FOR J-IlS DEDICATED SERVICE TO Tl-IE CITY 'OF
STILL W.:-\. TER, JOE RITZER ][S Jf-IEREBY COMlVffiNDED r":L.'~'iv
RECO'G0ilTION IS GIVEN TO TJE-IE FACT TJE-L-\. T JOE RITZER
wlLL 1-1l.i V!E SERVED Tf-IE CITY F AITI-IFULL Y,
EFFICIE~lL Y .L~~1) COli'RTEOUSL Y FOR FIFTEEN YErlliS.
TJ-IE C'OuNCIL REGRETS TrIA T l-IE IS RETIRIN!G FROlYI
CITY ElYIPLOYl\1El'il BUT &TIENDS TO Jf-IIl\'1 ITS
riPPRECIA TION FOR rUS DEDIC.A TED SERVICE.
BE IT FUTHER REBOL VED, THAT T1HE CITY CLERK IS
IE-IEREBY.fllJTJ-IORIZED A..ND DIRECTED TO ENTER TI-IlS
CERTIFICATE 'OF APPRECIA nON UPON TJ-IE OFFlfCIr'\L
REC'ORD OF PROCEEDmGS OF THE COllJNCIL r'\ND TO
DELfVER A CERTIFIED COpy TJ-IEREOF TO JOE RlITZER.
i-iDOPTED BYTJ-IE CIITCOUNCIL THIS 16TJ-I Dr\YOF
lY1f.i Y, 20.00. "
."..
vUayo,~
,.
Clt!j Db
g tiQQwateft, utl innegota
Cefttibicate Ob u4pplleciation
p,teseVlted to
STEVE KEISTER
BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY
OF STILLWATER,MINNESOTA, THAT FOR IDS
DEDICATED SERVICE TO THE CITY OF STILLWATER,
STEVE KEISTER BE, AND HE IS HEREBY COMMENDED;
THAT RECOGNITION BE GIVEN TO THE FACT THAT THE
SAID STEVE KEISTER HAS SERVED THE CITY
FAITHFULLY, EFFICIENTLY AND COURTEOUSLY AS A
MEMBER OF THE STILLWATER CITY CHARTER
COMMISSION FOR OVER FIVE YEARS. THE COUNCIL
EXTENDS TO HIM ITS APPRECIATION FOR HIS
DEDICATED SERVICE.
BE IT FURTHER RESOLVED, THAT THE CITY CLERK BE,
AND SHE IS HEREBY AUTHORIZED AND DIRECTED TO
ENTER THIS CERTIFICATE OF APPRECIATION UPON THE
OFFICIAL RECORD OF PROCEEDINGS OF THE COUNCIL
AND TO DELIVER A CERTIFIED COPY THEREOF TO THE
SAID STEVE KEISTER.
ADOPTED BY THE CITY COUNCIL THIS 16TH DAY OF
..
MAY, 2000.
?'
cfr?#
vUa!jDI~
~
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BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
FINANCIAL STATEMENTS, SUPPLEMENTARY INFORMATION
AND
INDEPENDENT AUDITOR'S REPORT
DECEMBER 31, 1999 AND 1998
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BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
TABLE OF CONTENTS
DECEMBER 31, 1999 AND 1998
ORGANlZA TlON SCHEDULE
1
INDEPENDENT AUDITOR'S REPORT
2
BALANCE SHEETS
3
STATEMENTS OF REVENUES, EXPENSES, AND CHANGES IN RETAINED
EARNINGS
4
STATEMENTS OF CASH FLOWS
5
NOTES TO FINANCIAL STATEMENTS
6
SUPPLEMENTARY INFORMATION
ACCOUNTANT'S REPORT ON SUPPLEMENTARY INFORMATION
13
SUPPLEMENTARY SCHEDULES OF OPERATING EXPENSES
14
OTHER REPORTS SECTION
INDEPENDENT AUDITOR'S REPORT ON LEGAL COMPLIANCE
15
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
ORGANIZATION SCHEDULE
DECEMBER 31, 1999
.
Board of Comissioners Term Expires
Melvin Friedrich President 2001
James O'Brien Vice-President 2000
Gary Funke Member 2002
Treasurer
Diane Deblon Appointed
Officers .
James McKnight Manager Appointed
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(1 )
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LarsQnAllen'.
Welshair & Co,. LLP
ACHIEVE THE DESIRED EFFECT"
BU'\iinc'~ CtlnsultJ.nrs ~ Certified Public :\ccnuneanu
INDEPENDENT AUDITOR'S REPORT
Board of Water Commissioners
of the City of Stillwater
Stillwater, Minnesota
We have audited the accompanying general purpose financial statements of the Board of Water
Commissioners, a component unit of the City of Stillwater, as of and for the years ended December 31,
1999 and 1998, as listed in the table of contents. These financial statements are the responsibility of the
Commission's management. Our responsibility is to express an opinion on these general purpose
financial statements based on our audit.
We conducted our audits in accordance with generally accepted auditing standards. Those standards
require that we plan and perform the audit to obtain reasonable assurance about whether the general
purpose financial statements are free of material misstatements. An audit includes examining, on a test
basis, evidence supporting the amounts and disclosures in the general purpose financial statements. An
audit also includes assessing the accounting principles used and significant estimates made by
management, as well as evaluating the overall general purpose financial statement presentation. We
believe that our audits provide a reasonable basis for our opinion.
In our opinion, the general purpose financial statements referred to in the first paragraph, present fairly in
all material respects, the financial position of the Board of Water Commissioners as of December 31,
1999 and 1998, and the results of its operations and its cash flows for the years then ended in
conformity with generally accepted accounting principles.
-"
ct~, ~,(,J~.{ ':-?rt'
LARSON, ALLEN, WEISHAIR & CO., LLP
St. Paul, Minnesota
February 24, 2000
(2)
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
BALANCE SHEETS
DECEMBER 31,1999 AND 1998 .
1999 1998
ASSETS
PROPERTY AND EQUIPMENT
Land $ 4,987 $ 23,287
Equipment - 384,661 353,945
Distribution System 8,295,825 7,623,061
Total $ 8,685,473 $ 8,000,293
Less Accumulated Depreciation 2,639,794 2,446,746
Net Utility Plant $ 6,045,679 $ 5,553,547
OTHER ASSETS (At Cost)
Loan to Primary Government $ 260,000 $
Notes Receivable - Long-Term 6,423 2,303
Investments, Designated 681,400 800,000
Total Other Assets $ 947,823 $ 802,303
CURRENT ASSETS
Cash and Cash Equivalents $ 28,034 $ 38,863 .
Investments 658,600 580,000
Due from Sewer Fund 33,672 15,246
Accounts Receivable 91,180 88,596
Notes Receivable - Current Portion 3,960 3,243
Accrued Interest Receivable 28,533 25,695
Inventories 51,998 47,003
Prepaid Expenses 12,750 12,750
Total Current Assets $ 908,727 S 811,396
Total Assets S 7,902,229 S 7,167,246
FUND EQUITY AND LIABILITIES
FUND EQUITY
Contributed Capital S 4,302,601 $ 3,944,895
Retained Earnings - Unreserved 3,423,234 3,118,997
Total Fund Equity $ 7,725,835 $ 7,063,892
CURRENT LIABILITIES
Accounts Payable $ 94,982 S 24,877
Accrued Expenses 15,746 14,903
Total Current Liabilities ~" S 110,728 S 39,780
LONG-TERM LIABILITIES
Compensated Absences S 65,666 S 63,574
Total Long-Term Liabilities $ 65,666 S 63,574
Total Liabilities S 176,394 S 103,354
Total Fund Equity and Liabilities $ 7,902,229 S 7,167.246 .
See accompanying Notes to Financial Statements.
(3)
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BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
STATEMENTS OF REVENUES, EXPENSES, AND
CHANGES IN RETAINED EARNINGS
FOR THE YEARS ENDED DECEMBER 31, 1999 AND 1998
See accompanying Notes to Financial Statements.
(4)
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
STATEMENTS OF CASH FLOWS
FOR THE YEARS ENDED DECEMBER 31,1999 AND 1998 .
1999 1998
CASH FLOWS FROM OPERATING ACTIVITIES
Cash Received from Customers $ 874,657 $ 851,413
Cash Paid to Employees (276,166) (280,912)
Cash Paid to Suppliers (222,830) (308,134)
Net Cash Provided by Operating Activities $ 375,661 $ 262,367
.,
CASH FLOWS FROM NON-CAPITAL FINANCING ACTIVITIES
Loan to Primary Government $ (260,000) $
Net Cash Used for Non-Capital Financing Activities $ (260,000) $
CASH FLOWS FROM INVESTING ACTIVITIES
Purchase of Invesbnents $ (1,755,000) $ (920,000)
Redemption of Investments 1,795,000 596,855
Interest Received 73,072 58,247
Net Cash Provided (Used) by Investing Activities $ 113,072 $ (264,898)
CASH FLOWS FROM CAPITAL AND RELATED
FINANCING ACTIVITIES .
Proceeds from Sale of Assets $ $ 8,000
Construction and Acquisition of Plant (239,562) (64,724)
Net Cash Used for Capital and Related
Financing Activities $ (239,562) $ (56,724)
NET (DECREASE) IN CASH AND CASH EOUNALENTS S (10,829) S (59,255)
Cash and Cash Equivalents - Beginning of Year 38,863 98,118
CASH AND CASH EOUNALENTS - END OF YEAR S 28,034 $ 38,863
RECONCIUATION OF OPERATING INCOME TO
CASH FLOWS FROM OPERATING ACTIVITIES:
Operating Income $ 8,442 S 60,224
Adjustments to Reconcile Operating Income to
Net Cash Provided by Operating Activities:
Depreciation 193,048 177 ,657
Cash Received from Other Nonoperating Income 113,672 58,655
(Gain) Loss on Sale of Fixed Assets 18,300 (2,375)
(Increase) Decrease in Assets:
Accounts Receivable -",. (2,584) (5,157)
Due from Sewer Fund (18,426) (11,459)
Notes Receivable (4,837) 4,645
Inventories (4,995) 817
Increase (Decrease) in Liabilities
Accounts Payable 70,106 (12,837)
Accrued Expenses 843 1,252
Compensated Absences 2,092 (9,055) .
Net Cash Provided by Operating Activities $ 375.661 $ 262.367
See accompanying Notes to Financial Statements
(5)
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NOTE 1
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 1999 AND 1998
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
OrQanization and Operation
The Board of Water Commissioners is a component unit of the City of Stillwater, created and
prescribed by the City Charter. The purpose of the Commission is to account for the
distribution of water services to the residents of the City. The City Council appoints members
of the Commission and maintains annua( budgetary controls over commission-delegated
financial activities. The financial statements presented here are also included in the general
purpose financial statements of the City of Stillwater.
The accounting policies of the Board of Water Commissioners conform to generally accepted
accounting principles.
Financial Reoortinq Entity
The Commission's general purpose financial statements include all funds, account groups,
departments, agencies, boards, commissions, and other organizations over which
Commission officials exercise oversight responsibility.
Component units are legally separate entities for which the Commission (primary
government) is financially accountable, or for which the exclusion of the component unit
would render the financial statements of the primary government misleading. The criteria
used to determine if the primary government is financially accountable for a component unit
include whether or not the primary government appoints the voting majority of the potential
component unit's governing body, is able to impose its will on the potential component unit, is
in a relationship of financial benefit or burden with the potential component unit, or is fiscally
depended upon by the potential component unit.
Based on these criteria, there are no organizations considered to be component units of the
Commission.
Basis of AccountinQ
The accrual basis of accounting is used by the Commission. Under this method, revenues
are recorded when earned and become measurable and expenses are recorded when the
related fund liability is incurred. The Commission has elected to follow Governmental
Accounting Standards Board (GAS B) pronouncements as its authoritative guidance for
accounting and financial reporting purposes.
Utility Plant, Property. and Equipment
Utility plant, property, and equipmenf is recorded at cost,or in the case of contributions, at
fair market value at the time received. Depreciation is calculated using the straight-line
method over the assets' estimated useful lives, ranging from five to fifty years. Depreciation
recognized on property that has been donated by property owners to the Commission is
closed to the contributed capital account.
(6)
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31,1999 AND 1998
.
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
Cash and Cash Eauivalents
For the purposes of the Statement of Cash Flows, cash equivalents are defined as short-
term, highly liquid investments that are bot.~:
A. Readily convertible to known amounts of cash, or
B. So near their maturity that they present insignificant risk of changes in value because of
changes in interest rates.
The Commission's policy considers cash equivalents to be those that meet the above criteria
and have original maturities of three months or less.'
Cash and cash equivalents consist of checking and savings accounts and cash on hand.
Accounts Receivable
It is management's judgment that losses from uncollectible customer receivables, if any, Will.
be immaterial; therefore, no allowance for doubtful accounts is reflected in the financial
statements. Accounts receivable are uncollateralized.
Inventories
Inventory is stated at the lower of cost (first-in, first-out method) or market.
NOTE 2 DETAIL OF FIXED ASSETS
The following list includes the major classes of fixed assets:
1999 1998
Distribution System
Original Plant S 145,000 S 145,000
Water Stations and Reservoir 994,150 836,418
Building and Vault 123,437 123,437
Standpipes 386,220 386,220
Extensions 6,262,324 5,773,332
Meters in Service 384,694 358,654
Equipment
Trucks -.. 66,108 47,539
Office Furniture and Equipment 86,999 86,234
Shop Equipment 231,554 220,172
Land 4,987 23,287
Total Fixed Assets $ 8,685,473 S 8,000,293
Less: Accumulated Depreciation (2,639,794) (2,446,746)
Net Fixed Assets $ 6,045.679 $ 5,553,547 .
(7)
.
NOTE 3
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 1999 AND 1998
LOAN TO PRIMARY GOVERNMENT
During 1999, the Board of Water Commissioners loaned $260,000 to the primary government
(the City of Stillwater) to be repaid over ten years with an interest rate to be determined. In
February of 2000, the City made an advance payment of $192,000 towards this loan.
NOTE 4 INVESTMENTS DESIGNATED BY THE BOARD
. NOTE 5
.
Investments designated by the Board for specific purposes were as follows:
Designated for Severance Pay
Designated for Future Tank and Water System
Designated for Future Tank Painting
Total
1999 1998
$ 20,000 $ 25,000
611,400 775,000
50,000
$ 681,400 $ 800,000
DEPOSITS AND INVESTMENTS
In accordance with Minnesota statutes the Commission maintains deposits at banks which
are authorized by the Board of Water Commissioners.
Minnesota statutes require that all City deposits be protected by insurance, surety bond or
collateral. The market value of the collateral pledged must equal 110% of the deposits not
covered by insurance or bonds (140% in the case of mortgage notes pledged).
Authorized collateral includes legal investments as well as certain first year mortgage notes,
and certain other state or local government obligations. Minnesota statutes require that
securities pledged as collateral be held in safekeeping by the City Treasurer or in a financial
institution other than that furnishing the collateral.
Bank
Balance
Carrying
Amount
Balance at December 31, 1999:
Insured or collateralized by securities held by
the Commission's custodial Bank in the
Commission's Name
Uninsured and Uncollateralized
$ 1,379,808
$ 1,368,034
-"
$ 1 ,379.808
$ 1.368.034
These balances consist of:
Cash
Investments in Time Deposits
Investments in Time Deposits - Designated
$ 39,808
658,600
681,400
S 1.379.808
$ 28,034
658,600
681 ,400
$ 1.368,034
(8)
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 1999 AND 1998
.
NOTE 5 DEPOSITS AND INVESTMENTS (CONTINUED)
Bank Carrying
Balance Amount
Balance at December 31, 1998:
Insured or collateralized by securities held by
the Commission's custodial Bank in the
Commission's Name $ 1,434,786 $ 1,418,863
Uninsured and Uncollateralized
$ 1,434,786 $ 1,418,863
These balances consist of:
Cash $ 54.786 $ 38,863
Investments in Time Deposits 580,000 580,000
Investments in Time Deposits - Designated 800,000 800,000
$ 1,434,786 $ 1,418,863
NOTE 6 INVENTORIES .
The major classes of inventory consist of the following at December 31, 1999 and 1998:
1999 1998
Pipe and Fittings $ 30.217 $ 29,508
Brass Goods 6.006 5,598
Tools and Supplies 7,930 8,238
Hydrants 1,137
Meters 6,708 3,659
Total $ 51.998 $ 47.003
NOTE 7 COMPENSATED ABSENCES
The Commission records a long-term liability for employee compensated absences consisting
of vested sick pay and a current liability consisting of vested vacation and longevity.
Employees eam vacation in arrears and may carry over five vacation days and one hundred
sick days. Longevity is a calculatio/1..,pased on the number of years of service and the current
rate of pay. It accrues monthly and is paid out on December 1 for the year ending November
30 of the same year. Employees are compensated for sick days in excess of one hundred
days at year end and for all vested sick days, vacation days, and longevity upon termination.
At December 31, 1999 and 1998, accumulated sick pay benefits payable were $65,666 and
$63,574, respectively, vested vacation pay benefits payable were $15,008 and $14,238,
respectively, and vested longevity pay benefits payable were $738 and $665, respectively.
.
(9)
.
.
.
NOTE 8
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31,1999 AND 1998
PENSION PLANS
PUBLIC EMPLO YEES RETIREMENT ASSOCIA TION
Plan Description
All full-time and certain part-time employees of the Commission are covered by defined
benefit pension plans administered by the Public Employees Retirement Association of
Minnesota (PERA). PERA administers the Public Employees Retirement Fund (PERF) which
is a cost-sharing, multiple-employer retirement plan. This plan is established and
administered in accordance with Minnesota Statutes, Chapter 353 and 356.
PERF members belong to either the Coordinated Plan or the Basic Plan. Coordinated Plan
members are covered by Social Security and Basic Plan members are not. A:I new members
must participate in the Coordinated Plan.
PERA provides retirement benefits as well as disability benefits to members, and benefits to
survivors upon death of eligible members. Benefits are established by State Statute, and
vest after three years of credited service. The defined retirement benefits are based on a
member's highest average salary for any five successive years of allowable service, age, and
years of credit at termination of service.
Two methods are used to compute benefits for PERF's Coordinated and Basic Plan
members. The retiring member receives the higher of step-rate benefit accrual formula
(Method 1) or a level accrual formula (Method 2). Under Method 1, the annuity accrual rate
for a Basic Plan member is 2.2 percent of average salary for each of the first 10 years of
service and 2.7 percent for each remaining year. The annuity accrual rate for a Coordinated
Plan member is 1.2 percent of average salary for each of the first 10 years and 1.7 percent
for each remaining year. Under Method 2, the annuity accrual rate is 2.7 percent of average
salary for Basic Plan members and 1.7 percent for Coordinated Plan members for each year
of service. For PERF members whose annuity is calculated using Method 1, a full annuity is
available when age plus years of service equal 90. A reduced retirement anl'luity is also
available to eligible members seeking early retirement.
There are different types of annuities available to members upon retirement. A normal
annuity is a lifetime annuity that ceases upon the death of the retiree, no survivor annuity is
payable. There are also various types of joint and survivor annuity options available which
will reduce the monthly normal annuity amount, because the annuity is payable over joint
lives. Members may also leave their contributions in the fund upon termination of public
service in order to qualify for a defe.rred annuity at retirement age. Refunds of contributions
"
are available at any time to members who leave public service, but before retirement benefits
begin.
(10)
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31,1999 AND 1998
.
NOTE 8 PENSION PLANS (CONTINUED)
Plan Description (continued)
The benefit provisions stated in the previous paragraphs of this section are current provisions
and apply to active plan participants. Vested, terminated employees who are entitled to
benefits but are not receiving them yet, are. bound by the provisions in effect at the time they
last terminated their public service.
PERA issues a publicly available financial report that includes financial statements and
required supplementary information for PERF. That report may be obtained by writing to
PERA, 514 St. Peter Street #200, St. Paul, Minnesota, 55102 or by calling (651) 296-7460 or
1-800-652-9026.
FundinQ Policy
Minnesota Statutes Chapter 353 sets the rates for employer and employee contributions.
These statutes are established and amended by the state legislature. The Commission
makes annual contributions to the pension plans equal to the amount required by state
statutes. PERF Basic Plan members and Coordinated Plan members are required to.
contribute 8.75% and 4.75% respectively, of their annual covered salary. The Commission is
required to contribute the following percentages of annual covered payroll: 11.43% for Basic
Plan PERF members, and 5.18% for Coordinated Plan PERF members. The Commission's
contributions for the years ending December 31, 1999, 1998, and 1997 were $13,769,
$12,391, and $14,318, respectively, equal to the contractually required contributions for each
year as set by state statute.
NOTE 9 CONTRIBUTED CAPITAL
Changes in contributed capital are summarized as follows:
1999 1998
Balance at January 1, net $ 3,944,895 $ 3,084,989
Additions 463,918 966,193
Transfer to Retained
Eamings for Depreciation (106,212) (106,287)
Balance at December 31, net $ 4.302,601 $ 3.944,895
NOTE 10 NONCASH TRANSACTIONS -j,
For the years ended December 31, 1999 and 1998, the Commission recorded as fixed
assets, $463,918 and $966,193, respectively, of water main extensions that were contributed
to the Commission by property owners. These transactions did not involve an outlay of cash,
and therefore are not recorded on the statement of cash flows for the year ended December
31, 1999 and 1998.
.
(11 )
.
.
.
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31,1999 AND 1998
NOTE 11 RJSK MANAGEMENT
The Commission is exposed to various risks of loss related to torts, theft of, damage to, or
destruction of assets; error or omissions; injuries to employees; or natural disasters for which
the Commission carries commercial insurance.
Significant losses are covered by commercial insurance. There have been no significant
reductions in insurance coverage. Settlement amounts have not exceeded insurance
coverage for the current year or the three prior years.
"/,
(12)
.
SUPPLEMENTARY INFORMATION
.
-I,
.
.
.
.
LarsQnAllen'M
Weishair & Co.. LLP
_ ACHIEVE THE DESIRED EFFECT"'
BII~iness Consultants ~Ccrtificd Public.: :\'ccounc3nts
INDEPENDENT AUDITOR'S REPORT ON
SUPPLEMENTARY INFORMATION
Board of Water Commissioners
of the City of Stillwater
Stillwater, Minnesota
Our report on our audit of the general purpose financial statements of the Board of Water
Commissioners, a component unit of the City of Stillwater, as of and for the years ended December 31,
1999 and 1998, appears on page 2. That audit was conducted for the purpose of forming an opinion on
the general purpose financial statements taken as a whole. The supplementary information for the years
ended December 31, 1999 and 1998, shown on page 14, is presented for purposes of additional
analysis and is not a required part of the general purpose financial statements. Such information has
been subjected to the auditing procedures applied in the audits of the general purpose financial
statements and, in our opinion, is fairly stated in all material respects in relation to the general purpose
financial statements for the years ended December 31, 1999 and 1998, taken as a whole.
#.~.~. vJ.L~f,..;-Ja,.~~~
LARSON, ALLEN, WEISHAIR & CO., LLP
S1. Paul, Minnesota
February 24, 2000
(13)
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
SUPPLEMENTARY SCHEDULES OF OPERATING EXPENSES
FOR THE YEARS ENDED DECEMBER 31,1999 AND 1998
.
.
(14)
.
OTHER REPORTS SECTION
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-I'
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Weishair & Co.. LLP
.
LarsgnAllen'.
ACHIEVE THE DESIRED EFFECT"
B'I...lne"iS Cunsul[~n'C'i ~ Certified Public .\-.;cnunt.Jncs
INDEPENDENT AUDITOR'S REPORT ON LEGAL COMPLIANCE
Board of Water Commissioners
Of the City of Stillwater
Stillwater, Minnesota
We have audited the general purpose financial statements of the Board of Water Commissioners, a
component of the City of Stillwater, as of and for the year ended December 31, 1999, and have issued.
our report thereon dated February 24, 2000.
We conducted our audit in accordance with generally accepted auditing standards and the provisions of
the Minnesota Legal Compliance Audit Guide for Local Govemment, promulgated by the Legal
Compliance Task Force pursuant to Minnesota Statute 6.65. Those standards and provisions require
that we plan and perform an audit to obtain reasonable assurance about whether the general purpose
financial statements are free of material misstatement.
The Minnesota Legal Compliance Audit Guide for Local Govemment covers five main categories of
compliance to be tested: contracting and bidding, deposits and investments, conflicts of interest, public
indebtedness, and claims and disbursements. Our study included all of the listed categories, except
public indebtedness because the Board of Water Commissions had no outstanding debt during 1999.
The results of our tests indicate that for the items tested, the .soard of Water Commissioners complied,
in all material respects, with the terms and conditions of applicable legal provisions referred to in the
preceding paragraph.
This report is intended solely for the information and use of the members of the Board of Water
Commissioners, management and the office of the Minnesota State Auditor and is not intended to be
and should not be used by anyone other than these specified parties.
~'"
;t.~. ~. v.J~f4,>(}.z.r
LARSON, ALLEN, WEISHAIR & CO., LLP
S1. Paul, Minnesota
February 24, 2000
.
(15)
,
· MEMO
Date:
City Council
Steve Russell, Community Development Director V
Appeal of Planning Commission Denial of Special Use Permit for Consolidated
Lumber. Case No. SUP/00-I4
May 11,2000
To:
From:
Subject:
This item was considered at a public hearing on April 10, 2000. the request is summarized in the
staff report and shown on the attached plans.
In the letter of appeal, the applicant addresses the concerns expressed at the Planning
Commission meeting and offers to limit the future use of the building to office use of a similar
intensity. As a recorded deed restriction, this would limit future use and help protect the
neighborhood from future commercialization.
Recommendation: Decision on appeal.
Attachments: Letter of appeal, 4-28-00, minutes, staff report and petitions for CPC 4-10-00.
.
.
CONSOLIDATED LUMBER COMPANY
GENERAL
OFFICE.. .
808 NORTH FOURTH STREET
STILLWATER, MINNESOTA 55082-4004
Telephone: (651) 439-3138
April 28, 2000
City Council of Stillwater
City Hall .
216 North Fourth Street
Stillwater, MN 55082
Subject: Consolidated Lumber Company Appeal
808 Fourth Street North, Stillwater
Gentlemen:
Consolidated Lumber Cqmpany is appealing the decision of the planning commission after the
public hearing on April 10. Our proposal met with all City ordinances and had Planning
Department approval, but comments from neighbors swayed the vote in the last minutes of the
presentation'. '
...
.
In my opinion, one of the things that swayed the vote for denial was a petition presented by
Katherine Ludwig containing twenty-one signatures opposing our project. I understand that
Katherine may have a vendetta against Consolidated Lumber because of a property dispute,
which started in August of 1994. Consolidated disCovered it's property line was 11 '4" south of .
her existing garage and the garage was encroaching our property by t ~' on the West Side. On
August 20, 1996, I approached Jack Sell, another neighbor who was a realtor trying to sell
Katherine property, that we were interested in purchasing some land and deeding some over to
her to alleviate the problem mentioned above. After being lead-on during numerous discussions
that we could work something out, negotiations broke down. We tried to get possession 'of the
strip of land we had used for twenty-five years, which the owner was unaware she owned until
we offered to purchase it. We dismissed our case on May 3, 1999, when we rethought our
parking situation in regard to our remodeling project being planned and on hold for the past three
years.
The neighbors expressed three areas of concern: general safety, general appearance and future
use of the property. The concerns raised that evening have been incorporated into the site plan
and general building design, revised copies of sheets 1-4 and an updated planning administration
form are enclosed for your review and use, with the following comments:
General Safety Issues:
1. Because of the reduced number of employees over the past 25 years, we are proposing
reducing the number of parking stalls from the 32 now possible to 20 stalls in the East
parking lot and 5 in the West parking lot.
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Page 2
2. The drive-through potential from Fourth Street to Fifth Street will be removed and the
blacktop replaced with sod and landscaping between the building and the neighbors to the
North and South.
3. The exterior stairway will b,e moved into the building to prevent injury to children
playing on the structure during off-hours.
General Appearance Items:
1. The exterior block building, which attracts graffiti, will be replaced with a horizontal
painted siding.
'2. The flat roof, with the exposed rooftop mechanical units, will be replaced with a 9:12
pitched roof that will house all mechanical air handling and exhaust units with the
exception of ground mounted AC compressor(s).
3.
The pitched roof will allow us to have mechanical rooms and storage rooms for hard
copy back-up of files for Consolidated's increasing lumber retail store network. It:will
include two offices and a larger conference area that have been displaced by the, two
interior stairways and the slight enlarging, to relieve crowding, of the general office areas
on the ground level. .
4. Roof dormers were added to better light the interior of the upper floor, while making the
roof residential in appearance and more to scale with the other homes in' the
neighborhood.
5. The existing asphalt mat and curbs are in disrepair and will be regraded and replaced with
new asphalt and concrete curbs, curbcuts and walkways per the drawings.
6. The dumpster will be relocated and placed in an enclosure.
7. Privacy fencing is planned along the North property line to match that along the parking
opening onto Fourth Street.
Future Use of the Property:
Although currently the property's special use status allows commercial in a residential zone and
would require City approval if a change of occupancy or expansion were contemplated,
Consolidated would agree to the placing of a deed restriction limiting any future use to an office
occupancy of a similar size.
..
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Page 3
Consolidated has been a part of Stillwater since occupying offices in the Lumbermen's Exchange
Building in 1903, with a sales yard at the North end of Main Street until 1980 and presently at
our Arrow Building Center in the Industrial Park. In 1975, we bought this property which was
an abandoned grocery store and remodeled it. This grocery store, a gas station and another
mercantile building across the street have formed a small neighborhood commercial area on the
North Hill for many years, as was and still is, the case in several of Stillwater's older
neighborhoods. Consolidated Lumber is now a part of that, providing over $7,000 in property
taxes, while being a good neighbor with much less daily impact than the former uses. We plan to .
continue in this vein and ask that our proposal be approved, beautifying our property, making our
day to day operation more efficient, and certainly adding to the neighborhood, shoring up the
real estate values of the North Hill and all of Stillwater.
Any and all suggestions of the Council and our neighbors are welcomed and would be
incorporated, if practical and positive.
Sincerely,
d2Y/~'
.
David L. Majeski, President
cc susan Fitzgerald, Stillwater City Planner
Gary Bressler, Architect
Attachments
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Case No:
. Date Filed:
Fee Paid:
Receipt No. :
PLANNING ADMINISTRATION FORM
ACTION REQUESTED:
FEE
COMMUNITY DEVELOPMENT DEPARTMENT
CITY OF STILLWATER
216 NORTH FOURTH STREET
STILLWATER, MN 55082
_Certificate of Compliance $70
_-:-,Conditional or Special Use Permit, $50/200
_ r-- Design Review $25
_ Planned Unit Development* $500
Variance $70/200
_ Comprehensive Plan Amendment* $500
_ Zoning Amendment* $300
Subdivision* $100+$5C
Resubdivision $100
Total Fee
*An escrow fee'is also required to cover the costs of attorney and engineering fees (see attached)
The a'pplicant is responsible for the completeness and accuracy of all forms and supporting
material submitted in connection with any application.
PROPERTY IDENTIFICATION.
Address of Project eoo po 1bJrz;ni s.1f2.~'i ~ss~ssor's Parcel No. .
Zoning District Description of Project rhoY\ of 0 etr v ~Vl e, I~ .
~~) ,t1tW M-e\l;~ ~l<.skesto W1~ ,&Dv ~if.t.. ~V1St'o)ot$ ~~J:bd 'GMc\Sd'~
, .
"I-hereby state the foregoing statem~nts and all data, information and evidence submil!ed herewith if
all respects, to the best of my knowledge and belief, true and correct. I further certify I will comply
with the permit if it is granted and used~"
Property Owner Covtwl,defeJ, L,u\4.tbev Co. Representative baV\.( &resskv; Avcl\,fect
Mailing Address a,~ No ~orfV.~ Mailing Address ~e6:> Pf""IWtWse A;. ,\->D.
. ~U~ SSOB
Telephone No. +S ~ Telephone No. 4!P.l"~ , I
Signature ~ ~ - Signature ~ (~
SITE AND PROJECT DESCRIPTION
. 9, ?cpq. ~~ ~.,ft
Total building floor Area . f.{>,1.. ., S r s ~ sq. ft.
Existing ? I DO sq. ft.
Proposed ~ /1 ~ sq. ft.
Paved Impervious Ar~a. ; () , t 00 sq. ft.
Number of off street parking spaces provided 2.5
Lot Size (dimensions) x
Land Area 12>, S '2..1 -s p-.
Height of Buildings: Stories
Principal I
Accessory () ftZW ~OQ..
Feet
1'2'_10"
~-:; ~~" 1J, v~
Revised 5/22/97
Present: Jerry Fontaine, chairperson
Glenna Bealka, Robert Gag, Russ Hultman, Dave Middleton, John Rheinberger,
Darwin Wald and Terry Zoller
.
Planning Commission
April 10, 2000
Others: Planner Sue Fitzgerald
Absent: Karl Ranum
Mr. Fontaine called the meeting to order at 7 p.m.
Approval of minutes: Mr. Wald, seconded by Mr. Rheinberger, moved approval of the minutes of March
13, 2000; all in favor.
Case No. V/OO-13 A variance to the front yard setback (30 feet required, 25 feet requested) for
replacement of the front concrete stoop and steps at 1208 S. Everett St. in the RA, Single Family
Residential District. James and Connie Schug, applicants.
Mr. Schug explained the request. He said the existing stoop and steps need to be replaced; the request is
to dress up the front of the house with the addition of an 8x 12' roofed porch. The addition will extend
the existing roof overhang by several feet. Mr. Schug noted that due to the topography of the area, most
houses are built close to the front property line; there are several neighboring homes closer to the front
line that the proposed addition. He said he had contacted all his neighbors, and none objected to the .
plans; Pat and Marty Rossini wrote a letter of support.
Mr. Rheinberger, seconded by Mrs. Bealka, moved appr9val as conditioned; all in favor.
: Present for the discussion were Mr. Bressler and Mr. Dave Majeski of Consolidated Lumber. Mr.
Majeski explained that there are fewer employees housed at the office than in the past, but there is a
need for increased conference and training space. Mr. Majeski said conferences/training probably would
be scheduled no more than once a month, with the hours of operation 8 a.m. to 5 p.m.
Mr. Bressler explained the existing roof is starting to show signs of deterioration, thus the proposal to
add a second story. The addition would be horizontal siding, with a pitched roof and gables to provide
more of a residential look. The fence along the north property line would be extended up the hill to Fifth
Street; there would be five parking spaces to the rear (Fifth Street) of the building. Mechanicals would
be located inside the building, rather than on the roof.
Speaking in opposition were: Matt Engstrom, 809 N. Fourth St.; Brad Hochalter, 820 N. Fourth St.; Bill
Pappas, 720 N. Fifth St.; Cassie Ludwig, 820 N. Fourth St.; Nathan and Liz Wilson, 215 W. Elm St.;
Jack Seal, 211 W. Elm St.; Joe Thompson, 206 W. Elm St. A letter of opposition was received from Jan .
and Jerry Brunsoman, 715 N. Fifth St.; Ms. Ludwig also provided a petition containing signatures of
residents opposed to the proposal. Concerns centered on increased traffic and safety issues, especially
1
r
.
.
.
"
Planning Commission
April 10, 2000
along Fifth Street, where there currently is no parking area; the impact on the residential character of the
neighborhood; loss of view; appearance/height of the building.
In discussion at the table, Mr. Middleton suggested the possibility of redesigning the parking area to
accommodate all the necessary parking in the front to alleviate concerns about traffic/safety on Fifth
Street. Mr.. Zoller said he thought the plans would improve the appearance of the existing building and
agreed that he thought it would be possible to address some concerns by revising the parking layout; Mr.
Hultman agreed with that observation. Mr. Rheinberger said even if the number of employees isn't
increasing, the proposal represents an increase in business use in a residential neighborhood - a
perception of an intensity of use. Mr. Wald spoke of the potential for increased traffic and future growth.
Mr. Fontaine also expressed a concern about intensifying the commercial use.
Mr. Rheinberger, seconded by Mr. Gag, moved to deny the request based on an expansion of
commercial use in a residential area. Motion to deny passed 5-3, with Mrs. Bealka, Mr. Hultman and
Mr. Zoller voting no. Mr. Fontaine noted the applicant can appeal the Planning Commission's decision
to the City Council.
Case No. V/00-l5 A variance to the side yard setback (30 feet required, 26.5 feet requested) for
construction of a two-car garage at 401 N. Third St. in the RB, Two Family Residential District. Howard
Berg, applicant.
Mr. Berg noted he could meet the required setback; however, he would like to keep the new garage in
the same location as the existing structure because the north wall of the garage acts as a portion of the
retaining wall along the north property line. The garage will be gabled on the north and south sides for
drainage purposes. Mr. Zoller suggested there would be a gutter to prevent erosion of the yard.
Mr. Middleton, seconded by Mr. Rheinberger, moved approval as conditioned. Mr. Zoller asked that the
motion be amended to include an additional condition that there be a gutter on the east side of the
structure; Mr. Middleton and Mr. Rheinberger accepted the amendment to the motion. Amended motion
passed unanimously.
Case No. V/00-I6 A variance to the Duplex Residential requirements for an 800-square foot addition to
an existing duplex at 216 W. Wilkins St. in the RB, Two Family Residential District. Marcia Kilbourne,
applicant.
This case was continued. Mr. Fontaine allowed three neighboring residents who were in the audience to
speak to the case. Expressing concerns about increased traffic and the number of cars already parking on
the street were Todd Sharpe, 1003 N. Fifth St; Brian Kogler, 1016 N. Fifth St.; and Jon Shimota, 1015
N. Fifth St., directly across the street from the applicant. Mr. Kogler and Mr. Shimota suggested the
duplex currently is actually being used as a triplex. Mr. Fontaine and Ms. Fitzgerald advised them they
could make a formal complaint regarding the triplex if they wished. Mr. Fontaine advised the three to
phone City Hall to see if the case will be on next month's agenda.
Case No. V/00-17 A variance to the front yard setback (30 feet required, 28 feet requested) for
construction of a front porch addition at 125 S. Greeley St. in the RB, Two Family Residential District.
Dennis Harcey, applicant.
2
gary
Bressler
Architect
9800 primrose avenue north stillwater minnesota 55082
'\J lC\J \\6C\
April 14, 2000
'City Council of Stillwater
City Hall
216 N 4th Street
Stillwater, MN 55082
Gentlemen: '
,
tel (651) 4391208 fax (651) 4390840 .
This letter is being submitted to request an appeal of a decision by the Planning
Commission last Monday evening, April 10, regarding a proposal for the
remodeling and addition to:
Consolidated Lumber Co.
808 N 4th Street
.
Enclosed is a check in the amount of $25.00 for the fee. We hope to get on the
_ agenda for the first May City Council meeting.
- \
. We will meet with the Steve Russell and Susan Fitzgerald again on Tuesday,
April 18 to better understand the nature of the Commission's decision and
prepare for the appeal.
Sincerely,
(~~~
~ry ~lssler, Architect
cc Dave Majeski, Consolidated Lumber
Susan Fitzgerald, Stillwater City Planner
'.
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PLANNING APPLICATION REVIEW FORM
CASE NO. SUP/00-14
Planning Commission Date: April 10, 2000
Project Location: 808 North Fourth Street
Comprehensive Plan District: Two Family Residential
Zoning District: RB
Applicants Name: Gary Bressler, representing Consolidated Lumber Company
Application: Special Use Permit
Project Description: A special use permit for the addition of a second floor to an existing office
building.
Discussion: The request is for a special use permit to construct a second floor to an existing one-story
office building. The addition would have the same office use as the first floor. The proposed design of
the addition would allow the building to blend in better with the surrounding residential area with the
gabled roof. The entire building would have horizontal siding on it, covering the existing concrete
block. Color will be in the gray/tan tones.
Parking for office space according to the ordinance is one parking space for every 300 square feet of
floor area. The applicant has an existing 3,000 square feet of building. The addition would be about
3,100 square feet. Totaling 6,100 square feet. They need 20 parking spaces, 22 spaces are shown on the
drawing.
Conditions of Approval
1. All exterior lighting to be reviewed and approved by Community Development Director.
2. New sign will need sign permit.
3. All drainage shall remain on site.
4. All mechanical shall be screened.
5. Trash enclosure shall be screened.
6. Any changes to the approved plan shall be reviewed by the Community Development Director.
Recommendation: Approval as conditioned.
Findings: The proposed use will not be injurious to the neighborhood or otherwise detrimental to the
public welfare and will be in harmony with the general purpose of the zoning ordinance.
Attachments: Application form/site plan/elevation drawings/photos
CPC Action on 4/10/00: Denial-5 - 3
,~
Case No: 6U P
, Date Filed:
Fee Paid:
Receipt No. :
D
.
PLANNING ADMINISTRATION FORM
COMMUNITY DEVELOPMENT DEPARTMENT
CITY OF STILLWATER
216 NORTH FOURTH STREET
STILLWATER, MN 55082
ACTION REQUESTED:
FEE
_ Certificate of Compliance ~
_~.Conditional or Special Use Permit ~
_.- Design Review $25
_ Planned Unit Development* $500
Variance $70/200
_ Comprehensive Plan Amendment* $500
_ Zoning Amendment* $300
Subdivision* $100+$50/1
Resubdivision $100
Total Fee
*An escrow fee is also required to cover the costs of attorney and engineering fees (see attached)
The applicant is responsible for the completeness and accuracy of al1 forms and supporting
material submitted in connection with any application.
"/ hereby state the foregoing statements and all data, information and evidence submitted herewith in
all respects, to the best of my knowledge and belief, true and correct. I further certify I will comply
with the permit if it is granted and used. "
Property Owner Ca.t<;O(ld2.-+ed L.~2.V G:;,. Representative ~~!?ve s.4eu i Avdu{-eLt-
Mailing Address 80'0 ~..~_fo"~ ~. Mailing Address 1.P.x:D fVI ~Tw~ lJ~S-O~~
T~lePhoneN,?, j-~;,I':> . ~ T~lePhoneNO~'l.~
Signature ~/;7 OA Signature ~ ~
SITE AND PROJECT DESCRIPTION
Lot Size (dimensions) to 1- x '2.\ lp O!-S$ (,4~ S1>)
Land Area I E?; I S '21 c,. B .
Height of Buildings: Stories Feet
Principal I l 2 ~l 0"
Accessory 1,':!!. ~ -;~tCo'ltD v~d.~
Revised 5/22/97
Total building floor Area \ I, 4-1 o(u..~~q. ft.
Existing (PO,! 0 - sq. ft.~
Proposed ~b..1,Q ~ t v~q. it 4ea?(u.saC.tle.)
Paved Impervious Area I lIP, Coo sq. ft.(l(J\\.c.+ biful'
Number of off street parking spaces provided.
2-0 Sf-
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To The City Officials:
April 9,2000
Thank you for informing our neighborhood regarding the special use permit Case
#SUP/00-14. As residents of the targeted neighborhood, we met and discussed the issue
and have drawn up this letter to express our concerns.
Generally, any expansion to a commercial enterprise leads to an increase of
activity and congestion for the surrounding area. Parking limitations on the property
under consideration would have to be addressed. At present, we the undersigned, are
opposed to the granting of this permit. Having the zoning of an RB two family
neighborhood, we do not favor increased congestion for our residents and traffic
problems, which could be unsafe for the many children living in the surrounding homes.
Sincerely,
The Residents
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To The City Officials: Regarding Special Use Print Case # SUP/00-14 April 9, 2000
.
Additional Signatures in Opposition:
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To:
From:
Date:
Subject:
Mayor and City Council
Klayton Eckles, City Engineer
05/12/00
Proposed Disc Golf Course
DISCUSSION:
Attached is a memorandum from Sherri Buss of BRA, which addresses a
proposed design as well as some unresolved issues concerning the disc golf course.
Sherri will be available at the meeting to present the possible disc golf layout as well
as addressing some of the issues we have encountered in the design process.
RECOMMENDATION:
.
Staff recommends that we proceed on May 20 with the construction of disc
golf course on the western 2/3 ofthe Browns Creek Nature Park lying north ofthe
Zephyr railroad tracks. Staff also recommends that the proposed course be
presented to the park board for their review and discussion of other park
improvements in this area.
'.
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.
.
.
J[lj Bonestroo
_ _ Rosene
""" Anderlil< &
. ~ . Associates
Engineers & Architects
Bonestroo, Rosene, Anderlik and Associates, Inc. is an Affirmative Action/Equal Opportunity
Employer and Employee Owned
Principals: Otto G, Bonestroo, PE. . Marvin L. Sorvala, P.E, . Glenn R. Cook, PE, .
Robert G. Schunicht, P.E. . Jerry A. Bourdon, PE.
Senior Consultants: Robert W, Rosene, P.E, . Joseph C Anderlil<, PE, . Richard E, Turner, PE. .
Susan M. Eberlin, CPA.
Associate Principals: Howard A. Sanford, PE, . Keith A, Gordon, PE . Robert R. Pfefferle, PE, .
Richard W. Foster, P.E. . David 0, Loskota, P.E, . Robert C Russek, A.I.A. . Mark A. Hanson, PE. .
Michael T. Rautmann, PE. . Ted K,Field, P.E. . Kenneth P Anderson, PE, . Mark R. Rolfs, PE, .
David A. Bonestroo, M.B,A. . Sidney P Williamson, PE., L.S, . Agnes M. Ring, M.B.A. . Allan Rick Schmidt, PE,
Offices: St. Paul, St. Cloud, Rochester and Willmar, MN . Milwaukee, WI
Website: www.bonestroo.com
Date:
To:
May 10, 2000
Stillwater City Council Members
Cc: KlaytonEckles, Steve Russell
Sherri Buss & Jim Maland
Bonestroo & Associates
Proposed Disc Golf Course at Brown's Creek Park
From:
Subject:
This memo provides an update on the design of the proposed disc golf course at Brown's
Creek Park. As we have diseussed the proposed design with Klayton Eckles and Steve
Russell, we have identified several issues that would benefit from Council input. We
hope to discuss these issues with you at the Council meeting on May 16.
Site Map and Potential Course Layout (attached)
The site map identifies Brown's Creek Park as well as the Nature Preserve to the South.
The Park area is approximately 27.5 acres in size. Approximately half of this area is
occupied by Brown's Creek, associated wetlands and wetla..id buffers required by the
Brown's Creek Watershed District. The Zephyr Railroad property borders the Park on
the south.
The yellow areas indicate the portion of the site that have been identified as potential
areas for the development of the disc golf course. The attached Proposed Design
indicates the proposed design for an 18-hole course, which uses all of these areas.,
Twelve to thirteen ofthe proposed golf course holes can be developed within the western
portion of the site, where no issues have been identified. However, the remaining holes
are in the eastern half of the site, where several issues have been identified related to
development of the course in this area.
Iss u es
The numbers on the site map identify issue areas that may affect the implementation of
the proposed design. These issues include the following:
1. Proposed Neighborhood Park and Walking TraHs
The proposed design includes development of 1-2 holes at the southeast comer of the
site. This site has been previously identified as a potential location for a neighborhood
2335 West Highway 36 · St. Paul, MN 55113. 651-636-4600 · Fax: 651-636-1311
,.,
.
.
.
,.:
park, with play equipment, a skating area, and other amenities. Residents of the adjacent
neighborhood have identified the need for a neighborhood park in their area.
Park plans for Brown's Creek Park and Nature Preserve have identified potential walking
and cross-country ski trails in both areas. The proposed design should be evaluated for
compatibility with these activities.
Issue: Compatibility of portions of the proposed disc golf course with other park facilities
proposed at the site. A decision should be made regarding whether the southeast portion
of the Park should be included in the design area for the disc golf course, or set aside for
a neighborhood park.
2. Zephyr Railroad Property
The area along the south border of the property includes steep slopes. Access to some
proposed holes along the southern border of the site would be best accomplished by
walking in the Zephr Railroad right-of-way. The railroad has not been contacted about
the potential for access through their property to date.
Issue: Access to railroad property. The Zephyr railroad should be approached to request
access routes for the disc golf course across their right-of-way.
3.
Wetlands and Wetland Buffers
. The Brown's Creek Watershed District has adopted rules regarding the protection of
wetlands and undisturbed vegetated buffers around wetlands within their district. The
wetlands around Brown's Creek are high-quality sedge meadow wetlands that receive the
highest level of protection in the Brown's Creek rules-a 100-foot buffer. Within this
buffer, vegetation may not be altered (including mowing) except to remove invasive
exotic species or diseased trees. Removal of any tree larger than six inches in diameter
may be allowed with written authorization from the District staff.
,'-1!!'-'
These rules will limit the ability to develop disk golf course holes in the northeast portion
of the site and in areas adjacent to the wetlands and buffers. Careful design will be
needed to locate fairways in areas dominated by reed canary grass or other exotics. A
permit from the Watershed District may be required for any work in this area.
Issue: Potential wetland impacts. There is a need to determine possible wetland and
buffer impacts of the proposed design, and design strategies to avoid impacts.
May 20 Volunteer Activities
Members of the local Rotary Club will work at the Park site on May 20 to develop the
proposed disc golf course. Decisions on the three issues identified above will help us to
complete the design for the course, and determine which areas may be developed by
....
,;
.
.
.
volunteers on May 20. The issues may make it difficult to develop more than 12 holes on
May 20.
Finally, Park neighbors have not been informed to date about the proposed disk golf
course and scheduled volunteer activities. At the direction of the Council, we could work
with City staff to mail an informational notice to adjacent properties.
Request for Council Action
Weare requesting Council approval for the following:
1. Proceed with development of a 12-hole disc golf course on the western
portion of the site on May 20.
2. Complete the design for a total 18 holes on the site, and work to resolve
issues with the Stillwater Park Commission, Zephyr Railroad, Brown's
Creek Watershea District, or others as needed. Implementation of the 18-
hole course would be contingent on successful resolution of these issues.
'0
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.... Rosene
-=- Anderfik &
U Associates
Engineers & Architects
;:\510\51 0001 05\cad\avprllj'frisbee,apr
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,
.
.
.
ORDINANCE NO.:
AN ORDINANCE PROVIDING FOR THE RESTRUCTURING
OF THE PARKS AND RECREATION COMMISSION
THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN:
I.AMENDING Chapter 48 Section 48-1 of the City Code is amended to hereafter read as
follows:
Sec. 48-1
Parks and Recreation Commission
Subd. 1 Establishment. There is hereby created a Parks and Recreation Commission
("Commission"), that upon the passage and publication of this ordinance will be the successor to
the current Parks and Recreation Board, which is hereby abolished.
Subd. 2 Powers. The Commission will have the powers necessary to carry out the
functions and duties set forth in this section.
Subd. 3. Function.
(I) The Commission must advise the City Council and other advisory
commissions regarding matters relevant to the park, open space and recreation
function, including, but not limited to, the expansion of and plans for the
development of city park, trails and recreational facilities.
(2) The Commission must monitor and reflect the attitudes and concerns of the
citizens of Stillwater relative to the park and open space system and recreational
programs and advise the City Council of citizen attitudes and policy matters
relevant to the park, trails, open space and recreation needs in the city.
Subd. 4. Duties. The Commission, with the assistance of city staff must:
(I) Develop and recommend to the City Council, and upon the Council's
adoption, monitor the execution of a comprehensive plan and park open space
classification system for park and recreation facilities in the city and make
recommendations for changes it deems necessary.
-ii,
(2) Annually report to the City Council regarding achievements toward
fulfillment of the comprehensive plan and recommend amendments to the
comprehensive plan.
(3) Frequently visit city parks and keep informed of current recreation programs
in order to continually review and evaluate the park and open space development
and recreation programming.
.
f
(4) Develop and recommend methods to stimulate positive public interest in park .
and recreation facilities and programs.
(5) Develop and recommend feasible methods of discouraging vandalism and
destruction of city park facilities.
(6) Develop and recommend feasible methods of financing city park
improvements.
(7) Serve as a forum for the citizens of the city to voice opinions regarding open
space acquisition, park and recreation activities.
(8) Promote coordination with the school district serving Stillwater, encouraging
the interchangeable use of city and school district facilities and programs to the
best interest of citizens ofthe city.
(9) Encourage dissemination of information to and coordination with city
organizations interested in the park and recreation involvement such as garden
clubs, athletic groups and civic organizations.
(10) Encourage coordination with other communities and agencies in matters
beneficial to the park and recreation function.
(II) Develop and transmit recommended capital improvements annually to the
City Council for inclusion in the capital improvements program.
.
(12) Review and make recommendations to the City Council on development
proposals, consistent with adopted policies, ordinances, regulations and the
comprehensive plan.
(13) Review and recommend items to be included in the park and recreation
annual budget.
Subd. 5. Membership
(I) The Commission will be composed of seven (7) members appointed by the
Council, one (1) of whom must be an elected member of the City Council.
~"
(2) With the exception of the Councilmember, the members of the Commission
will be appointed upon majority consent of the council for staggered terms of
three (3) years, except that any person appointed to fill a vacancy occurring prior
to the expiration of the term which their predecessor was appointed may be
appointed only for the remainder of the term. Upon expiration of their term of
office, the member will continue to serve until their successor is appointed and
qualified. .
,
.
Members of the former Parks and Recreation Board currently in office at the time
of passage of this ordinance may continue to serve on the successor commission
until the expiration of their current term, and the number of commissioners
reduced to seven (7) through attrition.
(3) The Councilmember must be appointed annually by the Council and is
privileged to speak and vote.
(4) Members of the Commission must be residents of the City while serving on
the Commission and should represent a broad range of interests in the park, open
space and recreation function. However, it is a goal, but not a requirement that all
Wards of the City have Commission representation.
(5) Commissioners must serve without compensation.
Subd. 6. Officers and meetings.
.
(1) The Commission must hold one (1) regular meeting each month, the regular
to be held on the fourth Monday of each month at 7:00 p.m. at the Stillwater City
Hall. The chairperson may cancel any regular meeting if the chairperson
determines that there is not sufficient meaningful business to conduct at a
meeting. A majority constitutes a quorum for the transaction of business.
(2) The Commission must adopt rules and procedures consistent with these
provisions and as may be necessary for the proper execution.
(3) At the beginning of each calendar year the Commission must select a
chairperson. The chairperson may be removed with the majority vote of the
Commission. The chairperson must:
(a) Preside over meetings of the Commission.
(b) Appear or appoint a representative to appear as necessary before other
city advisory commissions and the City Council to present the view point
of the Commission on matters pertaining to park, open space and
recreation functions as they relate to business under consideration by the
commissions or City Council.
"'Ii,
( c) Provide the liaison with other governmental and volunteer units in
matters relating to the park, open space and recreation function for the
purpose of obtaining and providing timely information.
.
(4) A vice-chairperson must also be appointed annually by the Commission. The
vice-chairperson must perform the duties assigned by the chairperson and must
assume the responsibilities of the chair in absence of the chairperson.
,
Subd. 7. Staff.
.
(1) The Community Development Director is responsible for the preparation and
update of all plans regarding municipal park and recreation facilities and for the
communication of the plans to the Commission. The Community Development
Director must coordinate the work with the Commission and delineate activities
in the work program for the Commission, in order that it may provide citizen
participation in the preparation and carrying out of various recreation and park
projects.
The Community Development Director must keep the Commission informed of
all actions of the City Council informed of all actions of the City Council and
other city commissions relevant to the function of the Commission and with the
assistance of the Public Works Director is responsible for the training and
orientation of all new Commission members.
The Community Development Director must cause to be prepared an agenda for
each Commission meeting and must submit the agenda to the Commission in a
timely manner. The Community Development Director shall attend meetings as
may be required by the Commission.
The Community Development Director may assign a qualified member of the
Community Development Department to assist in carrying out the duties and
responsibilities required by this section.
.
(2) The Public Works Director is responsible for the maintenance of park and
recreation facilities. The Public Works Director must cooperate with the
Community Development Director in the development of plans for park and
recreation facilities and coordinate and administer all phases of park and
recreation implementation. The Public Works Director must attend meetings as
may be required by the Commission and keep the Commission informed on park
and recreation facility maintenance programs and budgetary needs.
The Public Works Director may assign a qualified member of the Public Works
Department to assist in carrying out the duties and responsibilities required by this
section.
2. SAVING In all other ways, the City Code will remain in full force and effect.
3. EFFECTIVE DATE This ordinance will be in effect from and after its passage and
publication according to law.
e
\
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.
.
Adopted by the City Council of the City of Stillwater this
day of
,2000.
Jay Kimble, Mayor
ATTEST:
Modi Weldon, City Clerk
"P
.
.
.
ORDINANCE NO. 895
AN ORDINANCE AMENDING THE STILL WATER
CITY CODE BY ENACTING PROVISIONS REQUIRING
CRIMINAL mSTORY AND DRIVER'S LICENSE
mSTORY FOR APPLICANTS FOR EMPLOYMENT AND
PERIODICALLY THEREAFTER FOR CERTAIN EMPLOYEES
THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN:
1. FINDINGS AND PURPOSE. The City Council of the City of Stillwater finds that
protecting the public safety requires the City to conduct computerized criminal history and
driver's license history inquiries on persons who are finalists for City employment or who are
existing employees, full-time or part-time, who operate a motor vehicle even occasionally as part
of their duties or work assignments or who are in positions of particular public trust.
2. ADDING. The Stillwater City Code is amended by adding Section 22.11 Required
Records Inquiry that will hereafter read as follows:
(I) City employees and volunteers work independently with and provide public services
to some of the most vulnerable members of society. Protection of the public trust
warrants the investigation of persons who are finalists to fill full or part-time employment
positions with the City or who are applying to volunteer in City programs be carefully
evaluated. In order to minimize risk to the public, criminal history inquiries and driver's
license inquiries are necessary before employment or appointment is offered.
(2) Some City employees work closely with public funds and accounts and are in
employment positions that have access to property or assets of the City where losses are
difficult to detect or prevent. In order to minimize the risk that the public trust will be
violated, computerized criminal history inquiries of those individuals are necessary from
time to time.
(3) Several City employees enter the private homes of City residents on a regular basis in
the performance of necessary and worthwhile public services. Computerized criminal
history inquiries on persons in such positions are deemed necessary from time to time to
minimize the risk that the personal s~fety of residents in their homes will be violated.
(4) Many City employees and some ~olunteers operate, ona regular basis, heavy
machinery, street maintenance equipment, and/or other City-owned motor vehicles on
public rights-of-way. In order to minimize the loss of public property and the loss oflife
in serious traffic accidents, computerized criminal history inquiries and driver's license
history inquiries of persons in these positions are appropriate. Annual criminal history
inquiries and motor vehicle and driver's license history inquiries are required for all
regular, part-time, or paid on-call employees in these employments.
(5) In accordance with the state policy of encouraging the rehabilitation of criminal
offenders, the computerized criminal history and driver's license history inquiries .
prescribed herein shall not be an automatic bar to public employment but rather used in
assessing the rehabilitation of the fmalist in accordance with Minnesota Statutes, Sections
364.01 to 364.10.
(6) This ordinance cannot guarantee that certain groups or individuals will be protected
from the criminal acts of employees or volunteers; rather, its intent is to minimize certain
risks in the performance of government services to the general public.
2. SAVING. In all other ways, the City Code will remain in full force and effect.
3. EFFECTIVE DATE. This Ordinance will be in full force and effect from and after its
passage and publication according to law.
Adopted by the City Council of the City of Stillwater this _ day of May, 2000.
.
'?-T.
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#
I
· MEMO
To:
From:
Subject:
Date:
Mayofand City Council a . /
Steve Russell, Community Development Director rL,.../
Final Plat Stillwater Crossings 2nd Addition
May 12, 2000
Background:
Last October, the City Council approved the preliminary plat for the project. Since that time,
final PUD and final plat 1st Addition has been approved.
This proposal is for the remaining 16 lots and Outlots A and B. Improvement plans for the entire
project have been reviewed and approved by the City Engineer. Outlots A and B are dedicated to
the City for park and utility purposes with this 2nd Addition. The park shall be improved with
the other Phase II site improvements. Overall development landscaping shall be installed with
Phase II improvements with final site landscaping occurring as individual building sites develop.
Recommendation: Approval
. Conditions of Approval:
1. The 2nd Addition plat shall be reviewed by the City Engineer for road, drainage and utility
easement.
2. An amendment to the Stillwater Crossings Development Agreement shall be prepared and
approved by the city Council before final plat recording.
Attachments: Application and Stillwater Crossing 2nd Addition Plat.
.
V." -.
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Rep!". # '7319/#
CHECK # _ J. L) c.j ';;;l
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STILLWATER CODE
'. "
FPA
FINAL PLAT APPLICATION
(1) APPUCANT
Name: Dan Herbst - Pres i dent
..... .
\~:<};)~.' :".: ,Company: Pemtom Land Comoanv . Inc.
;;t~~;?f:':'/ Addreea: C1t;'5~~e~n:;:~~i~rive Slate: MN
{i~:(<,' :. ;..:' Telephone: (W)612-937-: (FAX) 937-8635 (H)
.....7J:~~;.::;;:,~' (2) '.PROPERTY FEE OWNER /0716
li~i~',':; ~~y.
. ., ' Address:
Zi~ Code: 55344
Telephone:
(8) SURVEYOR
Name:
Company:
Address: .
City:
(W)
(FAX)
State:
(H)
Zip Code:
'Thlephone:
Martini. <1. Wphpr
Westwood Professional Services. Inc.
7599 Anagram Drive
City: Eden Pra i ri e State: MN
~12-937-: (FA]0937-5852 CRl
/5150
NE Quadrant of Mannin9 and 62nd
Zip Code: 55344
(4) Property location:
Legal description:
(See attached clans )
(5) Name of development: Stillwater Crossing~ ?nrl Arlrlitinn
Number oflots: 16
Current land use: Agri cul ture
Propoled land use: Townhomes
C\L"!'eotZOnilli: Single Family
Proposed zoning: Townhomes
Anticipatedprojeet completion: 200 1
(6) SUBMITIAL REQUIREMENTS: (Five copies and one reduced SVa Inches x 11 inches)
X Final plat (F) 9 Electronic FP Format .
X Tree preservation and landscaping plan (TLP)
X Street and utility plan (SUP)
X Grading, drainage, stonnwater and w~t1ands plan (GDSWP)
X Other information (01)
ct SVa-inch )C ll-lnch transparency .
CD32:38
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(
SUBDIVISION CODE OF THE CITY 01' sm.LWATER
32-1
I hereby apply Cor the above consIderation and declare that the information and materials submitted
this application are complete and accurate per city requirements. I understand that the applieatio
be processed when It bas been Cound to be complete and adequate by the community develop
, director" . , . /i!; ,~~..It j p~ '
'-;::'~~~""'i,:""~;":' '., ~perty Cee owner(a) Id 0< .~p . -L 1- fJ I\)
,~~tT.4ith~'Q;li;.):",::, ":P' u ," .')' ture( ) Bq T k ..LMuroW\.. .a.;.-n LO,
~~~tHl:~~\\'::~}:',":,. ~ ~ ~"'. Ilgntl · : I /' ^ ,.., {)",Ar...L. nA~ .
..' ",.",:..."',.,.,..., ,. '., ..",.>., ''-/. " 0 ~I. t".......,. rr'l--"
::i~~~d;: ...~::~:'; , . : Date:' _ - oL-6 -00
':.::~:';., ,,". : PLEASE NOTE: It property fee owner iB not the applicant, the applicant must provide
~If~~1:~i~~4',; ..' iC:~=J~~ ree owner In order 10 make appUeallolL
.
.
CDS2:S9 '
.1 MEMO
.
.
To:
From:
Subject:
Mayor and City Council ~
Steve Russell, Community Development Director
Amendment with Contract with Impark for Management of Downtown Pay Parking
Program
May 12, 2000
Date:
With the changes in the Downtown Parking Program for 2000, changes are needed and being
requested by Impark. The changes would modify the existing agreement between the City and
Impark for management of the downtown parking.
The changes increase the management incentive fee from 10 percent to 13 percent for first
100,000 and 10 percent thereafter and an increase in hourly rate for Impark employees. A one-
year extension is also being requested.
The Downtown Parking Commission reviewed the request and recommended them based on the
good working relationship and cooperation Impark has exhibited.
Recommendation: Approval and direction to City Attorney to prepare amendment.
Attachment: Impark letter of May 8, 2000
05/08/00 16:21 FAX 612 341 4442
IMPERIAL PARKING US INC
~1
.,........_1. "
Suite 360
150 South 5th Street
M.lnsapolis, MN 55402
Main &12341 8000
FacsimU.. 612341 4442
Webslte www.lmp&rlt.eom
p
Imperial Parking
Imperial Parking, Inc.
.
May 8, 2000
Mr. Steve Russell
City of Stillwater
216 North 4th Street
Stillwater, MN 55082
Re: Parking Program Contract Amendment
Dear Steve:
I have received pennission to amend our current contract as follows:
1. One year contract extension. New contract expiration is 2004.
2. Incentive Management Fee will be 13% of the first $100,000 in profits and
10% of all profits over $100,000 per year.
3. Impark will be reimbursed at an hourly wage rate of $11 per hour plus 32.1 %
for employee taxes and benefits.
4. Impark will fund up to $25,000 in additional capital improvements for 2000.
We propose to not add any language that would allow the Parking Commission
to borrow 25% of each upcoming year's projected profits until the outstanding
balance is below $100,000. 1 am very confident we can add language to that
effect after this season when the three lots within the program have a full history.
.
Please let me know your thoughts and how we can proceed with amending our
existing contract to the above noted changes.
If you have any questions please feel free to contact me at 612.317.4261,
Paul Schnettler
General Manager
.
.
.
.
Councilmember introduced the following
resolution, the reading of which was dispensed with by unanimous consent, and moved its
adoption:
RESOLUTION NO.
RESOLUTION CALLING FOR A PUBLIC HEARING ON THE
PROPOSED MODIFICATION BY THE CITY OF DEVELOPMENT
DISTRICT NO.2 AND OF THE DEVELOPMENT PROGRAM
FOR DEVELOPMENT DISTRICT NO.2 AND THE PROPOSED
MODIFICATION OF TAX INCREMENT FINANCING PLAN FOR
DISTRICT NO.8, ALL LOCATED WITHIN DEVELOPMENT DISTRICT NO.2
BE IT RESOLVED by the City Council (the "Council") of the City of Stillwater,
Minnesota (the "City"), as follows:
Section 1. Public Hearing. This Council shall meet on Tuesday, June 20, 2000, at
approximately 7:00 p.m., to hold a public hearing on the following matters: (a) the modification
of Development District No.2 pursuant to Minnesota Statutes, Sections 469.124 to 469.134 and
the modification of Tax Increment Financing District No.8 (a Housing District) pursuant to and
in accordance with Minnesota Statutes Sections 469.174 to 469.179. The modified Development
Program for Development District No. 2 and the modified financing plan for Tax Increment
Financing District No.8, are referred to as (the "Plans)
Section 2. Notice of Hearing; Filing of Program. The City Clerk is authorized and
directed to cause notice of the hearing, substantially in the form attached hereto as Exhibit "A",
to be given as required by law, to distribute copies of the modified Development programs for
Development District No.2 and the financing plans for Tax Increment Financing District No.8
(the "Plans") to the Board of Commissioners of Washington County and the School Board of
Independent School District No. 834, to place a copy of the Plans on file in the City Clerk's
Office at City Hall and to make such copy available for inspection by the public no later than
May 17,2000.
The motion for the adoption of the foregoing resolution was duly seconded by
Councilmember , and upon vote being taken thereon, the
following voted in favor thereof:
~....
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted by the Council of the City of
Stillwater, Minnesota on May 16, 2000.
Jay L. Kimble, Mayor
Attest:
Modi Weldon, City Clerk
EXHIBIT A
NOTICE OF PUBLIC HEARING
CITY OF STILLWATER
COUNTY OF WASHINGTON
STATE OF MINNESOTA
.
NOTICE IS HEREBY GIVEN that the City Council (the "Council") of the City of
Stillwater, County of Washington, State of Minnesota, will hold a public hearing on Tuesday,
June 20, 2000, at approximately 7:00 p.m. at City Hall, 216 North Fourth Street, Stillwater,
Minnesota on the following matters: (a) the modification of the geographic area of Development
District No.2 pursuant to Minnesota Statutes Sections 469.124 to 469.134 and modification of
the geographic area of Tax Increment Financing District No.8 (a Housing District) pursuant to
and in accordance with Minnesota Statutes Sections 469.174 to 469.179. Attached as Exhibit
"A" is a map of the area of the District from which increments may be collected.
A copy of the Development Program and the Financing Plan is on file and available for
public inspection at the office of the City Clerk.
All interested persons may appear at the hearing and present their views orally or in
writing.
Dated: May 16, 2000
BY ORDER OF THE CITY COUNCIL
.
Modi Weldon, City Clerk
~J'
.
2
.
THE CITY OF STILLWATER
MODIFIED DEVELOPMENT PROGRAM
for
DEVELOPMENT DISTRICT NO.2
and
.
THE ALTERATION OF THE GEOGRAPIDC AREA
OF TAX INCREMENT FINANCING DISTRICT NO.8
BY DELETING CERTAIN PARCELS FROM THE DISTRICT
AND ADDING OTHER QUALIFIED PARCELS TO THE DISTRICT
Public Hearing for consideration of adoption
June 20, 2000
-ji
.
MODIFICATION .
The Development Program for Development District No.2 and the Financing Plan for
Tax Increment District No.8 is hereby modified as follows:
1. DELETING The following parcels are deleted from the Development District No.2
and Financing District No.8:
Le al PID No.
1. Outlot A Lon Lake Villas 31.030.20.42.0010
2. Lot 1, Block 1, Lon Lake Villas 31.030.20.41.0014
3. Lot 2, Block 1, Lon Lake Villas 31.030.20.41.0015
4. Lot 3, Block 1, Lon Lake Villas 31.030.20.41.0016
5. Lot 4, Block 1, Lon Lake Villas 31.030.20.41.0017
6. Lot 5, Block 1, Lon Lake Villas 31.030.20.41.0018
7. Lot 43, Block 1, Lon Lake Villas 31.030.20.41.0052
8. Lot 44, Block 1, Lon Lake Villas 31.030.20.41.0053
9. Lot 45, Block 1, Lon Lake Villas 31.030.20.41.0054
10. Lot 46, Block 1, Lon Lake Villas 31.030.20.41.0055
11. Lot 47, Block 1, Lon Lake Villas 31.030.20.41.0056
12. Lot 48, Block 1, Lon Lake Villas 31.030.20.41.0057
13. Lot 49, Block 1, Lon Lake Villas 31.030.20.41.0058 .
14. Lot 50, Block 1, Lon Lake Villas 31.030.20.41.0059
2. ADDING The following parcels are added to the geographic area of Development
District No.2 and Tax Increment Financing District No.8:
Le al PID No.
1. Lot 6, Block 1, Lon Lake Villas 31.030.20.41.0019
2. Lot 7, Block 1, Lon Lake Villas 31.030.20.41.0020
3. Lot 8, Block 1, Lon Lake Villas 31.030.20.41.0021
4. Lot 9, Block 1, Lon Lake Villas 31.030.20.41.0022
5. Lot 10, Block 1, Lon Lake Villas 31.030.20.41.0023
6. Lot 11, Block 1, Lon Lake Villas 31.030.20.41.0024
7. Lot 12, Block 1, Lon Lake Villas 31.030.20.41.0025
8. Lot 13, Block 1, Lon Lake Villas ~;i, 31.030.20.41.0026
9. Lot 14, Block I, Lon Lake Villas 31.030.20.41.0027
10. Lot 15, Block 1, Lon Lake Villas 31.030.20.41.0028
11. Lot 16, Block 1, Lon Lake Villas 31.030.20.41.0029
12. Lot 17, Block 1, Lon Lake Villas 31.030.20.41.0030
The parcels added to the geographic area of Tax Increment Financing District No.8 prior
to the platting of Long Lake Villas and above described were parcels no. 31.030.41.0005 and no. e
31.030.41.0012.
.
.
It
The original net tax capacity value of the parcels above described that are being added to
the geographic area of Tax Increment Financing District No.8, as most recently certified by the
Commission of Revenue of the State of Minnesota being the certification made in 1999 with
respect to tax capacity value of the property as of January 2, 1999 for taxes payable in 2000 is as
follows:
Parcel
Parcel No. 31.030.20.41.0005
Parcel No. 31.030.20.41.0012
Net Tax Capacity
$3,788.00
$ 17.00
3. MAPS A map of the area deleted from the district is attached as Exhibit "A", and a
map of the geographic area being added to the district by this action is attached as Exhibit "B".
4. FISCAL IMPLICATION Since the parcels added to the district and the plan by this
action were considered part of the district when originally established, the fiscal analysis
contained in the assumption report and the estimated impact on other taxing jurisdiction report
are both unchanged, no additional analysis is needed with this action.
5. SAVING In all other ways, the Development Program for Development District No.2
and the Tax Increment Financing Plan for Tax Increment District No.8 are ratified and will
remain in full force and effect except as modified by this action.
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MEMORANDUM
.
TO:
Mayor and Council
FR:
City Administrator
RE:
River Valley Arts Council
DA:
May 12, 2000
Discussion:
Accompanying this memo is a request from the River Valley Arts Council for fmancial support
of the Fifth Annual Art Crawl. The Arts Council is requesting $2,000.
The following is a 3 year history of the contributions the City has made to the Arts Council:
Year Requested Received
1996 $1,500 $1,500
1997 -0- -0-
1998 $2,500 $2,500
. 1999 $1,000 $1,000
Recommendation:
Council consider financial contribution to River Valley Arts Council.
...
~~
.'
'?'
-
RIVER V.-\LLEY
ARTS COL':\iCIL
~
.
April 25, 2000
wfayor Jay Kimball
City Hall
City of Stillwater
216 North Fourth Street
Stillwater, !vlN". 55082
Dear Mayor Kimball:
On behalf of the River Valley Arts Council (R V AC), I am pleased to submit this request to
the City of Stillwater for $2,000 in support of the Fifth Annual Art Crawl. Past support
from the city has been instrumental to R V AC' s growth and has made possible countless
cultural programs in the St. Croi..x Valley. Thank you.
As you know, R V AC has played a key role iz.1 enhancing the "economic and artistic vitality
of our community. The Art Crawl alone brings hundreds of Stillwater "locals" downto"vn
on a summer Friday night.
This year, we have not received the large grant from the Minnesota State Arts Board, as
we did last year. It was a one time grant, thus we are keeping some programs and putting
others on the back burner, so to speak. We will be holding the Art Crawl on the evening
of Friday, June 16th from 5-9 p.m. and on SatUrday, June 17th from 1 f - 5 p.m." We've
had many new artists inquiring as to their participation in the art crawl this year which is
exciting. Phone calls are coming from Minneapolis and farther already as to when it is
scheduled.
.
I have enclosed a 1999 Annual Report, our current year's operating budget, a list of the
2000 Board of Directors, and a sampling of our printed materials.
Please call me at 439-1465 if you have any questions regarding this proposal. Once again,
thank you for your thoughtful consideration of this request.
-;n.
Sincerely,
1Y-/VJ0 ;t'a~<::J
Lynn Raarup
Administrator
Enclosures
P,O, 80.\ 701
STILL\V,-\TER. \ I\.' 550S~
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1999 ANNUt\'LlffiPORT
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RIVER VALLEY ARTS COUNCIL
1999 PROGRAM SUMMARY
.
The River Valley Arts Council (R V AC) is a community-based,
multi-disciplinary arts organization which was founded in 1992. Based in
Stillwater, RV AC serves a major portion of Washington County and the greater
St. Croix Valley. As we end our seventh year of operation, we want to restate
our rrusslOn:
The mission of the River Valley Arts Council is to help ensure that
experiences in the arts are accessible to every individual in the St CroL'C
Valley greater community.
R V AC works with the community to plan innovative programs that are
responsive to community needs. With more than 200 members to date, and a
mailing list of over 2,000, R V AC has become an established organization for
arts advocacy and artistic opportunity in the Valley. Highlights of
activities and programs for 1999 include:
. SCHOOL ARTS PROGRAM
.
Once again, RV AC and Stillwater School District #834 collaborated to present
a unique program that brings artists from the area into the classroom for
hands-on art education experiences. In 1999, this program took place at
Stonebridge Elementary School, featuring a puppetry artist-in-residence,
Dhann Polnau. This project took place during the last week in May 1999 in
the Colony 2 area which serves approximately 150 students in grades 1,2 and 3.
As part of our mission to bring arts to the community, R V AC worked with the school to
bring the artist to the project. Partial funding for the residency was also provided by
R V AC through donations earmarked for arts in education by the US Bank Foundation,
and the Hubbard Foundation.
In one week the students created a variety otmany puppets, ranging from
small shadow puppets to large 3 person puppets that they used to tell a story
at the end of the week performed in the gym. The Stonebridge music teacher,
Carol Fields was very creative and came up with a wonderful musical addition
that worked well with the loose program style.
R V AC' s goal for the future is to continue to work with the schools in this district to
support and enhance arts education and programs,
-
.
. STILL WATER ART CRA WL/Festival
Thousands of people attended the fourth Annual Stillwater Art Crawl
sponsored by the River Valley Arts Council on Friday evening through Sunday, June 18-
20, 1999. This year a :Minnesota State Arts Board grant was applied for and
granted enabling the River Valley Arts Council to host an expanded version of
the Art Crawl and indeed turned it into an Arts Festival. This free, community-wide event
celebrated the wealth and demonstrated the breadth of visual art talent in our community.
The Art Crawl was held in downtown Stillwater in conjunction with the Taste of
Stillwater sponsored by the City of Stillwater Chamber of Commerce. There were 22
Main Street area businesses that participated in the Art Crawl and approximately 30 local
artists featuring a wide range of visual art. '
This year performers were hired to create a wonderful ambiance on the Main
Street. They ranged from puppeteers to Elizabethan songsters to acoustic guitarist to jazz
musicians. Family art activities were organized and took place down by the river front
with enthusiastic audiences.
A big thank you to the Minnesota S tate Arts Board, Metropolitan Regional
Arts Council, the City of Stillwater, St. Croix Valley Foundation, Target, Firstar Trust
Company, and the Stillwater City Chamber of Commerce, for their support of this event.
. . lVIETROPOLITAN REGIONAL ARTS COUNCIL REGRANTING PROGRAl\iI
F or the sixth year, River Valley Arts Council, in partnership with the
Metropolitan Regional Arts Council (MRAC), administered the Arts Regranting
program for Washington County. RV AC received a block grant from the
Metropolitan Regional Arts Council, whose principal source of funds is the
Minnesota Legislature. Over $28,000, was distributed in spring and fall of 1999 funding
rounds. The projects were aimed at arts activities of community and volunteer-based
groups, small established groups, newly-formed and one-time initiatives and non-arts
groups with arts programs. Together with IvIRAC, the Council orchestrated the
review process and the following eleven programs were funded in 1999:
ee
~;F
-
Programs that were awarded grants in the MRAC/RV AC re-granting program.
Organization Amount Awarded
Fall. 1998
Family Service St. Croix $3,000
.
Courage St. Croix $3,000
Stillwater Good Samaritan Center $3,000
Harvest Moon Community Farm $3,000
Big Woods/Big Plains $2,000
Washington Country $1,000
New Scandia Poets $2,405
Forest Lake Park Board $3,000
Sprin2: 1999
Woodbury Youth Orchestra
$3,000
.
Wildwood Artist Series
$1,910
Focused Women Photography
$3.000
TOTAL
$28,315
. LAKEVIE\V HOSPITAL ARTIST l\'IEMBER SHOW
F or the fifth year, R V AC and Lakeview HO~jJital partnered to bring a visual
arts exhibit to the hospital gallery space. The month-long show during the
month of May, 1999 featured 33 artists who are members of R V AC. The Council
thanks the staff of Lakeview Hospital for their helpful cooperation in
coordinating and promoting that show. This was the highest number of artists
who have participated in this event.
.
.
RIVER VALLEY ARTS COUNCIL
1999-00 BUDGET VS. ACTUAL
:II!!!~r!~~tl~gy_j~Rl~~~~IH~~I1H!~H~~~~~H![[@~j~~[[~Il~![j~l~[[[~~~HI~~~[r[[[~[[!~~!~[j
Donations
Membership
Earned Income (Sale of Posters & Notecards)
MRAC Admin.
Interest
Gen. Op. Grants
MRAC Project Grants
MRAC Consulting Grant
1999 Art Crawl (MSAB Grant)*
1999 M Crawl (Other Grants)
School Ms Program
Miscellaneous
:!!j!f::[f::~:!!j~~H!~rtlflli~~~!!U[!!~!!rI[!I~!!!!!l~[!~jjj!!~j:j:!!!!!~~[!!!::[!!!tjj[l!!!:!t:j[jj!!!!!t[!:!!!f!!!:!!!![I![:~j::!!:!:![~!:1
.
!~~m;mII~~~l~_~~~iilil~~~~j~~~~~~[~~~~~~~II[~~I~~~~II~~~~~~~I~~~~~~~~~~i~~I~~~l~II~HIl~~IlI~1~II1
Administrator
Bank Charges
Conf. , Meetings, Classes
Computer Host Service
Computer Supplies
Dues & Subscriptions
Insurance
Legal Fees
Mileage
Misc. Expense
MRAC Admin (.mileage, printing, & post.)**
Office Rental
Petty Cash
Postage & Ship.
Printing
Prof. Consultants
St. Croix Concert Series Project
Supplies
T axeslFees
Telephone
Marketing
Membership
Newsletter
Lakeview Member show
Volunteer
1999 Crawl & Fest.
M RAC Grant
School Arts Program
:tttrrr:tt~$QT.~imltt:::~r::rt:~r:tt:~~rt::~~~::t:~:t~~rtttttttt:rrr:t:m:j~t::1
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*$20,000 MSAB Grant paid in 1998
**Does not include Administrator's time
2/2000
1999 BudQet
$1,500.00
$10,000.00
$0.00
$2,400.00
$300.00
$22,000.00
$24,000.00
$0.00
$20,000.00
$5,000.00
$1,000.00
$200.00
$86,400.00
1999 BudQet
$12,000.00
$75.00
$350.00
$300.00
$0.00
$300.00
$1,125.00
$500.00
$100.00
$150.00
$2,400.00
$3,000.00
$200.00
$2,000.00
$1,500.00
$2,500.00
$0.00
$1,500.00
$25.00
$2,500.00
$0.00
$1,000.00
$4,800.00
$100.00
$25,000.00
$24,000.00
$1,000.00
$86,425.00
($25.00)
1999 Actuall 2000 BudQetl
$3,070.13 $100.00
$4,465.00 $9,000.00
$1,056.30 $1,000.00
$2,700.00 $2,700.00
$818.13 $300.00
$15,750.00 $39,000.00
$28,315.00 $27,000.00
$600.00 $2,500.00
$20,000.00 $0.00
$3,700.00 $7,370.00
$0.00 $3,000.00
$200.00 $200.00
$80,674.56 I $92,170.00 I
1999 Actual I 2000 BudQetl
$9,240.00 $13,000.00
$192.12 $200.00
$437.68 $350.00
$789.89 $300.00
$0.00 $500.00
$265.00 $300.00
$2,442.00 $300.00
$0.00 $500.00
$0.00 $100.00
$100.00 $150.00
$608.59 $2,700.00
$3,075.00 $3,525.00
$200.00 $200.00
$1,756.08 $2,000.00
$1,341.88 $1,500.00
$737.00 $2,500.00
$3,153.64 $0.00
$814.09 $1,500.00
$0.00 $25.00
$2,795.55 $3,000.00
$0.00 $0.00
$1,367.02 $1,500.00
$0.00 $3,500.00
$750.09 $800.00
$0.00 $100.00
$23,949.35 $7,370.00
$28,315.00 $27,000.00
$1,000.00 $18,000.00
$83,329.98 I $90,920.00 I
($2,655.42) $1,250.00
River Valley Arts Council
Board of Directors 2000
.
Karl Aaro, 522 So. 6th St., Stillwater, MN. 55082
Attorney, Vice President, S1. Paul Companies
Dawn Aerts, 612 Pine Tree Trail, Stillwater, MN. 55082
Courage St. Croix Center
Volunteer Coordinator, Newspaper Writer
Ann Gonzales, 13390 Manning Trail North, Stillwater, MN. 55082
Community member, Mother of 2 artists, a dancer and an actor
Robert Knapp, Board Chair, 107 East Laurel, Stillwater, MN. 55082
Engineer at UFE, Incorporated
Mona Rane Kohout, 14995 BOth S1. Lane North, Stillwater, MN. 55082
Fiber Artist, Harding Design Studios
Barbara Krinke, 110 East Mulbeny S1., Stillwater, MN. 55082
Marketing Director, Sole Proprietor
.
Ann Rinkenberger, 14363 Gren Road No., Scandia, MN. 55073
Creator of Harvest Moon Community Farm, strength in non-profit arena
Kathy Ryberg, 10801 Penfield Ave. Court, Stillwater, MN. 55082
Principal of Marine and Withrow Elementary Schools
John Spaulding, Secretary/Treasurer, 20600 St. Croix Trail No., Scandia, MN. 55073
Retired Pediatrician, Writer and Photographer
Dave Spencer, Vice Chair, 9987 Arcola Court, Stillwater, MN. 55082
Attorney, Briggs & Morgan firm, Bass in the Valley Chamber Chorale
Norm Steere, 17060 No. 116th S1., Stillwater; MN. 55082
Retired Engineer, Contemporary Quilt Designtr
-
. FUNDRAISrnG
A cost effective and creative means of fundraising are being investigated.
.
.
. OTHERSERTICESOF RVAC
The newsletter didn't come out in 1999, due to lack of committee and staff allocations.
This will be recreated in 2000. The Council also continues to provide networking and art
resources to our community via our web site.
We would like to thank the following members for their continued support in
1999: (This list is current through 12/99)
Student Memberships:
Lynn Lammer
Joyce Ells
Vergal Buescher
Jane Dierberger
Individuall\'Iemberships:
Dawn Aerts
Candice Johnson
Diane Eliasen
Anita Buck
Paulette Wolff
Cecy Grabouski
Lisa Schlingerman
Margo Bock
Susan Hedin
Karen Rose
Tom Brewitz
Vick \Villberg
Doug Johnson
Rudolf Wiemann
Brent D. Carlson
Margaret Tuenge
Marianne Barratt
Gretchen Stein
Elisabeth Ljunghull
Elaine Fredrickson
Molly LaBerge
Greg Murphy
Mary Perkins
Mary Richey
SalIy Tessmer
Caroline Baillon
Judith & Ralph Larson
Rose Marie Mingi
Family l\'Iemberships:
Lea Kasin
Paul & Georganne Farseth
Jay & Teresa Libby
Mary Ann & Dean Honetschlager
Rosanne Rosell Onnberg
Mary J 0 & Curt Jackson
Kathy & Greg Hartman
NUS, John Thoreen
Mike & Nance Anders
Kathleen DeLonais-Adams
Carol Schuster
Chuk Marshall
C. Shulce
Jane Keyes
Barbara Otto
Katherine Linnick
Barbara Johansen
Brian Croone
Kate Christopher
Vicki Slagle
.
Joann &iDavid Laird
...,.
Ann Wolff
Mary Lou & Jim Gorski
Amy Whitten & Dennis Ryan
John & Jane Sweeney
Ed & Rebecca Paulsen
Helen & Duane Fayerweather
Lynn Moreheace & Ray Damis
Family 1\'1emberships: (continued)
Colleen & Don Betts
Jay & Cathy Sleiter
Anne & Steven DeCoster
Jerry & Dorothy Turnquist
Todd & Julie Groess
Ann F eider
Paul & Karina Peterson
Lynn Raarup & Allan LaValier
Jill Greenhalgh & Rolf Dittmann
Anthony & Jacqueline Carlone
Tim & Mary Bolder
John & Julie Kenefick
Carl Erickson
Dick Olsen
Carol & Joe Skinner
Sponsor l\'Iemberships:
Sandy Kasma & Terry Qualey
AR. Kircher
Nancy Cole & John Stoklosa
Arnie Anderson & Mitzi Hagen
Betsey Whitbeck
Richard & Jeanne Kedrowski
Lynne & Dan Stark
Tom & Kathy Thueson
Elizabeth & Neal Johnston
Norm Steere
Ellen C. Bruner
Cheryl & Ron Farmer
Muriel Hockney
Organizational Memberships:
Mark Balay Architects
St. Croix Orthopaedics, P.A
Images of the Past
Valley Chamber Chorale
Edward 1. & Eileen R. Gordon
Len & Karen Diethert
Christine & Steven Dwyer
Marylyn & Guy Johnson
John Spaulding & Cecily Callahan-Spaulding
Joe & Mary Jo Boyle
LeAnne Johnson & Jack Miller
Elly Kimmel
J enelle Charbonneau
Dick & Jean Morse
Peter & Peg Mielke
Ken & Karen Hannah
Robert & Janet Meisterling
Lynne Bertalmio & Bill Ersland
.
Kirk & Louise Sorensen
Helena D. Meyers
Nancy Whipkey
Mr. & Mrs. W.B. Simonet
Randall Raduenz
Perry L. Kauls
Suzanne M. Nelson
Cheryl & Robert Frey
Andrea Tipple
David & Janet Wettergren
David & Debbie Beaudet
Kelly Davis
.
Lakeview Hospital
The Phipps Center for the Arts
Water: Music
Valle~ Group, Ann Swanson
Contributor Memberships:
Timothy & Signe Cowen
Craig & Karen Hansen
Suzanne & Jim Brown
Mr. & Mrs. David 1. Bucheck
Constance Mayeron Cowles & Charles Fuller Cowles Fdn.
First State Bank of Bayport
R.P. Knapp
Andrew & Virginia Kass
.
.
.
.
Other l\-lemberships:
W. Ves & Holly H. Childs
Jim & Colleen Baldrica
United Arts
The River Valley Arts Council gratefully thank the following Foundations for
their continued support in 1999:
The Andersen Foundation
Firstar Trust
US Bank Foundation
St. Croix Valley Community Foundation
Metropolitan Regional Arts Council
United Arts
The Bayport Foundation
Hubbard Foundation
Hugh J. Andersen Foundation
Margaret Rivers Foundation
St. Croix Foundation
City of Stillwater
RIVER VALLEY ARTS COUNCIL
1999 BOARD OF DIRECTORS
Mark Balay, Stillwater**
Robert Knapp, Stillwater
Jay Libby, Stillwater**
Jay Huber, Stillwater **
John Spaulding, Scandia
Mary Miller, Lakeland**
Dave Spencer, Stillwater
Administrator: Nance Anders
Lynn Raarup joined the staff in late November with Nance resigning at that
point.
**Retiring Board Members
We gratefully thank and acknowledge Mark"Balay, Jay Huber, Jay Libby and
:Nlary Miller. Their enthusiasm and talent wi~be missed by all!
;
QDATA2-AII Accounts
Balance Sheet
As of 12/31/99
Acct
ASSETS
Cash and Bank Accounts
'98 RVAC Checking
9-Month CD
Cash Account
Money Market
TOTAL Cash and Bank Accounts
TOTAL ASSETS
LIABILITIES & EQUITY
LIABILITIES
EQUITY
TOTAL LIABILITIES & EQUITY
~IT#,
3/8/00
12131/99
Balance
pag.
14,368.56
3,539.21
200.00
5,857.69
23,965.46
23,965.46
0.00
23,965.46
23,965.46
.
.
.
.
.
ORDINANCE NO.:
AN ORDINANCE PROVIDING FOR THE IMPOSITION
OF AN ADMINISTRATIVE FEE ON CERTAIN FORFEITED VEIDCLES
THE CITY COUNCIL OF THE CITY OF STILL WATER DOES ORDAIN:
I.AMENDING Chapter 40 of the City Code is amended to hereafter read as follows:
Sec. 40-2
Administrative Fee in Certain Vehicle Forfeiture Cases
Subd. I The owners of all vehicles seized by the City for forfeiture pursuant to Minn.
Stat. S 169.1217 et seq., and which are subsequently released to bona fide lienholders pursuant to
a Forfeiture Mitigation Agreement with the City, shall be assessed a $250.00 Administrative fee
payable to the City prior to the release of the vehicle in addition to any towing or storage costs
incurred upon the seizure and holding of the vehicle.
2. SAVING In all other ways, the City Code will remain in full force and effect.
3. EFFECTIVE DATE This ordinance will be in effect from and after its passage and
publication according to law.
Adopted by the City Council of the City of Stillwater this
day of
,2000.
Jay Kimble, Mayor
ATTEST:
Modi Weldon, City Clerk
~;.
-
..
,
. MEMO
.
.
To:
From:
Subject:
Date:
Mayor and City Council
Steve Russell, Community Development Director f'/
Inquiry from Washington County Historic Society regarding City interest in
Boutwell Cemetery Site
May 12,2000
The cemetery site is indicated a park site in the City's Comprehensive Plan. The site is a portion
of a larger site that could be the location of a City Parks and Public Works site (see attached
map). The three parcels in the area are owned by (1) Washington County Historic Society; (2)
Stillwater Township; and (3) Newman Realty.
The City is currently talking with site (3) property owners for purchase of the site.
Recommendation: Direct staff to bring Parks/Public Works concept to Parks Board and
Planning Commission for comment.
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P. O. Box 167
Stillwater. Minnesota 55062
February 29, 2000
Mr. Steve Russell
Community Development Director
City of Stillwater
216 North Fourth Street
Stillwater, MN 55082
Dear Mr. Russell,
,..,
I am writing to inform the City that the Washington County Historical Society is
considering selling land that the Society owns on Boutwell Road to the west ofthe City
of Stillwater. It is our understanding that the city may have an interest in acquiring this
land for parkland or other uses once the land has been annexed into the city.
A concern of the WCHS that would need to be addressed in any sale is the continued care
and maintenance of the Boutwell Cemetery which is located on the property. This could
probably be addressed by adding an appropriate covenant to the deed.
Please feel free to contact Phil Eastwood with any questions you may have regarding the
property. We look forward to hearing what the City's position is on this matter.
Phil Eastwood
(615) 430-7725
301 West Myrtle Street
Stillwater, MN 55082
Sincerely,
Nancy Goodman
President
Washington County Historical Society
Encl. Copy of Survey
_lIcbtn's ~oust JRustum
602 N. Main Street
Stillwater, MN
439-5956
310~lImttl!l ~ritltSt1lt ~og GIabin
~1It! ~ltt '(~ool JIlustum
Co. Rd. 3 & Old Marine Trail
Scandia, MN
433-2762
lJoutfutl1 O!tmtttrt!
Boutwell Road Near Co. Rd. 15
Stillwater, MN
~~"
>(Copy ofaS"8P'~~,.rP~il,~d,:~:q..qharl~~c~89g'v,Varf1onM~Y 1"f~\J?8J:by Harry Swanson) ~. RH _ //
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;;Mip:ns~l)ta Rt:gi~tcrcdLand s~rvcyoi NO;$7447.
'~j~011sin Registered Land Surveyor No. . S~845
;~'l:~'~h__)F<: - >
SURVEYMADE EXCLUSJ;y'~LY,FOR: Mr. Gerald Benson;: 12588 Boutwell Road No.,
Stillwater, Minn.
.
DESCRIPTION: All of that part of the North 741.36 feet of the ,West 873.88 feet of the NW 1/4
of the NEI/4 of Section 30 and all that part of the SWl/4 of the SE 1/4 of Section 19, all in
T30N, R20W, Stillwater Twp., Washington County, Minnesota, which lies Southerly of the
centerline of Boutwell Road North as the same is presently located and travelled. Containing 15.6
Acres, more or less, subject to the right of way of said Boutwell Road North.
Bearings shown are assumed.
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WASHINGTON COUNTY
OFFICE OF THE SHERIFF
LAW ENFORCatENT CENTER
15015 62ND STREET NORTH. P.O. BOX 3801 . STILLWATER, MINNESOTA 55082-3801
(651) 430-7600 Facsimile Machine: (651) 430-7603
~t6&~
May 8, 2000
To: All Washington County Officials
Sheriff Frank invites you and your elected officials to
attend the annual Law Enforca~ent Memorial Day Ceremony
at the Washington County Law Enforcement Center on Monday
May 15, 2000 at 12:00 noon.
We are looking forward to having you join us on this day.
Refres~~ents will be served following the ceremony.
Please post the enclosed flyer. Thank you!
.
.....
-;P"
.
"led on Recycled Paper
EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION
JAMES J. FRANK
SHERIFF
STEVEJ\I F. POTT
CHIEF DEPUTY
30~~ Pest C.:nS".Jmer Waste
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WASHINGTON COUNTY SHERIFF'S OFFICE
LAW ENFORCEl\1ENT MEMORIAL DAY
MAy 15, 2000
..
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Sheriff Jim Frank invites you ~o observe the ceremony
and share cake and refreshments.
/.....'...
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o'ce \Jictor
d Mar\} LOu pI '
. \3ill fledell, ~ic\< GOlS\<i, \3ill ~;~::~:~~:O~d:e:'\((IiO' caro~n \310C"er.
present: Jonn\3 ,,,,rd, I'bsent. pat Loc\<~eal. Stall d' president ~elson.
Nt"ers, Sue ~e son. t1'\O pNt b~ ",ce
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call to order: \\1e ((Ieet\ng ",as ca.
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Menda adopted: NtiS I Inveslor's Business Dally, a;~es
Z. several: aleQ,uest 01 uests lor vend,ng ((lac' '
3. ~~r((l;~~~~:~n~~;~::sf::::~:~~~~~~~~~~:;~~;~~O~~;~:~~:((I~~1~~:O1 visit
Sl'llelerences, ((IOle. \ eier '-NO((le"s eoo\< Club to op
rleidi rlic\<e~ 01 \tie SIlI",a
to \tie publiC via t"e L,blarj. . .t 01 $19,159.93. NtlSIP
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consent calendal'. I'doP e , loot
4. . Ifredell . SU((l((la.l'i 01 so,uale "
R,ce' d Jell Kelle~ plesented t"ell 't ",as not 'genelOUS .
space ~eeds Stud~'. David S((I;:"\tIat ",,,lie tIle space "'e;~~~~~~~. and \tie ne)(\. stepS
5. leo,uire((lents 101 \tie \Jbla~. ~ and ((Ia.ssing diagram ",ele
\\1e lecO((l((lended blOC\< pac" diScl.lSSion.
",ele outlined. l"ele ",as ((11.1 \<d op twO pCs. c"ildlen's s"el'
. te((lS including \tie N'I IlOo I ro~ed 101 release. 1'\50
Release 01 capital fundS. dl "oung adult s"elVing ",ele apP vingS due to ellicient ""
6. .' rO'Jernents. an , b dget ~based on sa: \(
li9"t,n9 ,((IP lea.llOc"tiOn 110((1 tne u. d addilional li9"ting ",01 .
apPloved ",as a ent "eat,ng co,l an
~eal) to covel a replace((l ." 'old old" and t"e~'
, d' 5 dealing ""t\'I \ e . d ossi'
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7 future Ubranes. d'sCussed and sma
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de((lOglap"'C glO t t"ese age groups.
seNices 101 dellVel 0 . " Id be incl'
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8. Nte((lbels' toUl ilinelanes. "
rt '/'Jas diSCUssed.
l"e annual LOS lepo .
9.. . d \tie 1'\..1' conlelence '0
Oi(ector \3ertal((liO su((l((la(\2~iC"((Iond \3.C. ",as ",0'
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II.d'\Ournrnent. 9'.30 pM.
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S1\LL'l'J~1E.B Pf urth street
2.2.3 North 0 550'02.-4'006
SIiII",aW lIIinneso!
. 65 t) 439.QO\ Z
1 el: (65\.,:;9' \ 615 a'fC
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eoard o~ 1rustees
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ClTy- OF O.tU( p~ l112IGFrrs
C~fJNClL \l>"OR.l( S12SSION
SDA.l'; MA.l'" 16, 4000
3:00 - 6:00 F.J.\f.
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STREET L1""" r.r... p
V"lJ ROPOSA.1.S (3)
BO[)lEV..4.RD T
REE R.E.~10V A.L (4)
SNOW.REJ\fOVAJ.
WO.\'1Q]STIC'ON (5)
V.ur.EY A.C'CESS (6)
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H'Om: Teef Thompson To: Jay Kimble
Dati!: 05/09/2000 Time: 3: 17: 30 PM
Page 1 01'1
N8WS 8./88S8
Representative Bill Luther
117 Cannon Building Washingtcn, DC 20515
PH: 202-225.2271 FAX: 202.225-3368
181! Weir Drive Suite 150 Woodoury, MN 55125
PH: 651.730-4949 FAX: 651.730-0507
FOR IMMEDIATE RELEASE
Monday, May 8, 2000
Contact: Bill Burron
Phone: 202-225-2271
LUTHER ENCOURAGED BY RESPONSE TO HIS CALL TO
SAVE HISTORIC STILLWATER LIFT BRIDGE
Park Service joins Luther in seeking agreement to retain the bridge
(WASHINGTON, DC) - Upon reviewing recent letters responding to his call to save the
Stillwater Lift Bridge, Minnesota Congressman Bill Luther indicated he is "encouraged
by the National Park Service's (NPS) response" and is hopeful that the President's
Advisory Council on Historic Preservation will work toward preservation of this piece
of Minnesota history.
In a letter to Rep. Luther, the Associate Director for Cultural Resource Stewardship
and Partnersl1jps Katherine Stevenson said "\\--e certainly join you in the hope that the
Federal Highway Administration, the Advisory Council on Historic Preservation, and
the State Historic Preservation Officers of Minnesota and Wisconsin can reach an
agreement that provides tor retaining the [historic liftj bridge."
"I'm pleased with the initial response of the National Park Service - it at least shows a
willingness to recognize the importance of cultural and historic resources, and I thin..1{
it provides momentum to our efforts to save the lift bridge," Luther said. "I intend to
continue the fight to preserve this historic landmark for future generations."
John Fowler, Executive Director of the President's Advisory Council on Historic
Preservation indicated in a letter to Rep. Luther that the "status as an outstanding
resource value \\ithin the river would prevent demolition of the historic bridge as
'mitigation' for the visual impact of the new bridge construction" but then asserted
that the NPS doesn't believe it has discretion in the matter.
"There's still a lot of work to be done, but I am hopeful that the current dialogue will
eventually conclude in a positive result for the people of the S1. Croix Valley, and all
those who would like to see the lift bridge remain intact," Luther concluded.
..
""-4/ 30 #
9:00
1.
2_
3.
9:00
4.
9:05
5.
9:25
. 9:45
7.
10:35
8.
9.
WASHINGTON COUNTY
Denni. C. Hegberg
Dimict 1
BiI Pulkrabek
Dktrict 2
WaDy Abraham_n
Oktrict 3
COUNTY BOARD AGENDA
MAY 9, 2000, 9:00 A.M.
Myna P.t......n
Oletrict 4
Dick Stafford
DIetrict 5/Cbair
Roll Call
Consent Calendar
Public Health and Environment - Mary McGlothlin, Director
Agreement with the City of Landfall HRA - Inspection and Payment of Fees; and Amended
Delegation Agreement with the Minnesota Department of Health
Community Services Department - Dan Papin, Director
A. Jobs Access and Reverse Commute Subgrant - Robert Crawford, Division Manager
Agreement with Metropolitan Council
B. 2000-2001 Contract with Community Volunteer - Robert Crawford, Division Manager
Services
C. Child Resource and Referral/School Age Grant - Rick Backman, Division Manager
with St Ambrose of Woodbury Catholic School
Transportation and Physical Development - Don WISniewski, Director
Appeal by John Lindell- Modify Mining Limits for. - Ann Terwedo, Sr. Land Use Spec.
the Tiller Mining Operation in New Scandia
General Adrnini~tration - Jim Schug, County Administrator
A. Green Corridor Funding & Referendum Language - Jane Harper, Principal Planner
B. Legislative Update
C. Preview of Video on County Government
Discussion from the Audience
Visitors may share their concerns with the OJunty Board of Commissioners on any item not on the agenda. The Chair will direct the
County Administrator to prepare responses to your concerns. You are encouraged not to be repetitious of previous speakers and to
limit your address to five minutes.
Commissioner Reports - Comments - Questions
This period of time shall be used by the Commissioners to report to the full Board on committee activities. make comments on matters
of interest and infonnation. or raise questions to the staff. This aJ:tion is not intended to result in substantive board tu:tion during
this time. Any action necessary because of discussion will be scheduled for a fUture board meeting.
Board Correspondence.
10. 10:50 Adjourn ~.
*************************************************************
Date
May 9
May 9
May 10
I~~
ay 11
May 11
Committee
Interviews with Carnelian-Marine
Watershed District Applicants
Personnel Committee
911 Board
MELSA
Rush Line Corridor Task Force
Community Social Services Advisory
Metro TAB
:MEETING NOTICES
Time
8:15 a.m.
Location
Washington County Government Center
Washington County Government Center
2099 University Avenue West - Sl Paul
1619 Dayton Avenue - Sl Paul
White Bear Lake City Hall
Washington County Government Center
230 East 5th Street - Mears Park Centre
11:00 a.m.
10:30 a.m.
12:00 p.m.
3:30p.m.
7:30 a.m.
12:30 p.m.
A3si:ltive 6stening de"ice.s ere e"eileble for U$e in the County 80err! Room
If x,ou need &S$i:ltence due to di:lebi/it'f... or /e..n!lu'!!le be"ie'(J'./e1l$e cell 430.6000 (TDO 439-322Q)
EuUAL EMPLOYMENT OPPORTUNITy I AFF HMA TIVE ACTION EMPLOYER
The follov.?ng items are presented for Board approval/adoption:
.
WASHINGTON COUNTY BOARD OF COMlvIISSIONERS
CONSENT CALENDAR *
MAY 9, 2000
DEP ARTMENT/AGENCY
Administration
Assessment, Taxpayer Services
and Elections
Recorder
Transportation and Physical
Development
ITEM
A. Approval of the April 25, 2000 Board Meeting minutes.
B. Approval of abatement appli~tion for classification.
C. Approval of plat of Whitetail Crossing Estates, Denmark Township.
D. Information only - Ribbon cutting ceremony to celebrate the completion of
the Hardwood Creek Traii to be held on June 3,2000, 9:30am. in the City
of Forest Lake.
E.
Approval of resolutions, award for plant mixed bituminous inplace to Tower
Asphalt, Inc. and chemical weed control to Mattson' 5 Lawn & Garden, Inc.
lowest responsible bidders for each project respectively, conditioned upon
the execution of a contract as approved by law.
F.
Approval of resolution, final payment to TA Schifsky & Sons, Inc. in.
amount of $50,539.75 for bituminous overlay of the Hardwood Creek T
construction of two pedestrian bridges along the trail.
G.
Approval of resolution, final payment to Arcon Construction Company, Inc.
in the amount of $138,743.46 for CSAH 39 road reconstruction.
H.
Approval of resolution awarding 2000 bituminous overlays to Tower
Asphalt, Inc. in the amount of$80I,976.45, conditioned upon the execution
of a contract as approved by law.
I.
Approval oflease amendment for Washington County License Center in the
River Heigh~ Plaza Mall.
:;;.
~'"
.Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote.
Commissioners may elect to PUllll Consent Calendar itcm(s) for discussion and/or separate action.
.
Stillwater Township
0' u_, 11 2000
lYJ.4Y ,
. Substitute Chair: Untiedt
.
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Call To Order
Ag;enda:
Minutes:
Treasurer:
Attornev:
Planner:
Emtineer:
Public'Vorks:
Clerk:
Committees:
7:00 p.m.
Regular Meeting
~ ~
Adopt
Approve :Minutes: April 27, 2000
1. Claims & Checks.
1. Animal Impound Fees
2. IC-134 Form
1. Re-visit Outing Lodge Clean-up
2. Heavy Metal Day Report
1. Park Report
People: 8:00 PM: K. Richtrnan re: Recycle Grant
8: 15 Pl\'I: Mr. Schiff re: Ordinance Against Jet Skis
Old Business:.
New Business:
Adiourn
Notes:
-....
"p
Ken LaBoda will not be present
Claims Please
- ._._-~..._--
_.......__...... .4_ --
05/06/2000
Pat Bantli
M~Y-10-2000 10:45
CITY OF OFH
P.02/04
.
7:01 p.m. 1.
7:03 p.m. II.
.
ern OF OAK PARK HEIGHTS
7:00 P.M. TIJESDAY, MAY 9, 2000
CITY COUNCIL MEETING
FOLLOW.UP AGEi\.TDA
7:00 P.M.
Call to Orderl Approval of ~enda
Administrator Melena added Data Practices Communication as item D
under Old. Business, Update on Development Agreen'1ent as item E
under old Business and. Resolution Determining Findings of Fact and
Denying Application of Twin City Federal National Bank Variance as
ite1n G under oIel Business. Agenda. a.pproved as amended.
Carried 5-0.
D~partmentlCoU:lCil Liaison Reports
Planning Commission
Update provided. Next meeting ib Thursday, Hay 11, 2000 at
7:00 p.m..
Pub Commission
Update provided. Next meeting is Moncky, Nay 15 at 6:30 p.m.
Cable Commission
Update provided.
Water Management Organizations
1. Brown's Creek Watershed Di..;trict
update provided.
2. Middle St. Croix Water,hed District
Update provided.
3. Valley Branch Wa!eohed District
No update provided.
E. Otber Liaison/Staff Reports
Award presented to Mr. George V ogt in recognition of his se1"9'ice
on the plannin~ Commission.
A.
B.
c.
D.
7:09 p.m. HI. Visitors/Public Comment
.
A. Recycling Award (1) ~~,
Mr. DAvid Rokough, 5730 Ne~'gate Ave. N.
B. Spring Clean Up Report
Update provided..
This is ~n opportunity for the public tc addre., :he Counc:i! with qUl:t1tior\:1 or C::lnCerllS on
iSSl..:e$ not ~rl of the re~llPor ~gcnck. (PleOlSc Iirni~ oo:::.rnant. to 3 minutu i:'1 ler.gth.)
MAY-10-2000 10:45
CITY OF OPH
P.03/04
7:11 p.m. IV. Consent ~enck (Roll Call Vate)
A. Approve Bills & Investments .
B. Approve City Council Minutes - Apri.l25, 2000 (2)
C. Approve Board of Review Minutes - April 25, 2000 (3)
D. Receipt of MnDot Speed Zone for Highway 36 (4)
Discussion held.
E. NSP Permit Re-Issuance Application for Slag Utilization SW-356 (5)
F. Parking Request for Driveway Setbacks for Kern Center/Kennedy
B uililing (6)
.All items approved. Roll ca.ll vote taken. Carried 5-0.
7:13 p.m. V, public Hearings
A. None.
7:14 p.m. VI. New Business
A.
Stillwa;ter Area High School Request for Ropes Course cep
Amendment (7)
Comments taken from 5chooll'epresentatives and public. Motion
to amend CUP for e~endec:l hours of use of Ropes Course.
Carried. 4-1. Beaudet opposed..
Glenhl'oo1 Lumber and Supply, Inc. Conditional Use Pennit for
Outdoor Storage (8)
Approved CUP with changes. Carried 4-1. Turnquist opposed.
Appoinhnent of Blue Ribbon Committee for Fire Protection pI<m (9)
Carried 5.0.
Annual Financial Report: and Financial Analysis and Management
Consideration (10)
Motion to accept the report carried 4-0. Swenson absent.
.
B.
c.
D.
8:38 p.m. VII. old Business
A. Color Selection for Light Fixtures (11)
Motion lor selection of RAL 6005. Carried 3.0-1. Schaff
a1stained., Swenson aJ.,sent.
B. Valley View Bridge (121
~,
Update pyoviM
C. Water Well Update
Update provided.
D. Village Area
1. Report 0:0. Village Are~ Open House (13)
Update pl:ovicled.
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,
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MRY-10-212!012! 1121:46
10:06 p.m. VIII. Adjournment
CITY OF OFH
2. Request From Neighborho(ld for a Workhop (14)
Motion to hold neighborhood workshops On
Wednescky, May 24 and Monc:laY1 June 5,2000.
Carried 5-0.
Sadal gatJ...,;ng at .4.pp/ebu'3 to j"Uow
,"
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p.04/04
TOTHL F.04
,~
.
MEMORANDUM
To:
Mayor and City Council
From:
Sue Fitzgerald, Planner
Date:
May 16, 2000
Subject:
1. Forming a New Chamber of Commerce
2. Letter from Stillwater Chamber of Commerce
.
Attached for your information is a draft of the Report and Recommendations of the
Chamber Steering Committee. prepared by David Wettergren, Facilitator.
The second attachment is a letter from the City Chamber regarding a contract
confusion/mix-up between the Area Chamber and St. Croix Events. Both Chambers are
confident the issue can be brought to a conclusion.
.
.
J!ll&.L l 1 1 1 1 J
l________ .::-= - -------- -------- -------- -------- --------
CITY OF STILLWATER CHAMBER OF COMMERCE
May 11,2000
Welcome to the first ever joint board meeting of the Stillwater Area Chamber of
Commerce and the City of Stillwater Chamber of Commerce.
Our agenda tonight is to review a document which outlines the ideal chamber. Before we
begin, the Steering committee for the City of Stillwater Chamber of Commerce wishes to read
the following prepared statement. We have no intention of discussing any aspect of this
statement at this meeting. It is prepared for informational purposes only.
.
During the course of the steering committee meetings, the City Chamber voiced concern
about the contents of the contract between the Area Chamber and St Croix Events for the Spring
Art Fair. Since this event is scheduled to contribute $30,000 to the overall budget of the New
Chamber -- approximately 18% of total revenue -- the City Chamber wanted assurances about
ownership of the event and termination of the contract should the New Chamber become a
reality. We asked to see the contract on several occasions. After each inquiry Area Chamber
representatives responded the same: do not worry about the contract; it will become void in the
event the Area Chamber dissolved; ownership of the event will be transferred to the New
Chamber.
On Monday of this week, I received a phone call from the Area Chamber. The specifics
of the information relayed to me were as follows:
1. The original contract, prepared by St Croix Events, was reviewed by an attorney who
made a number of changes and then was reviewed by other members of the Area
Chamber Board. At a regular meeting, the Area chamber Board approved the revised
contract.
2. The original contract, not the revised contract, is the document which was ultimately
signed by Randy Fulton, who was President of the Area Chamber at that time.
3. This original contract states that if the Area Chamber is dissolved, ownership of the
event known as Rivertown Art Fair (Spring Art Fair) will automatically transfer to St
Croix Events.
.
4. This original contract also states that it shall be renewed automatically year after year.
P.O. BOX 516, STILLWATER, MN 55082 '
PHONE: 651-439-4001. FAX: 651-439-4513. E-MAIL: CHAMBER@STLLWTR.COM.WEBSITE: HTTP://WWW.STLLWTR.COMlCHAMBER
..
.
.
.
We have not seen the contract. However, based upon the information we received on
Monday, we feel that this situation creates a fiscal deficit for the New Chamber that the City of
Stillwater Chamber steering committee members are unwilling to assume. We are proud of the
Proposal for a New Chamber, but we must assume the following position:
Until the Area Chamber has resolved this issue
by effectively terminating the contract with St Croix Events,
by restoring the Art Fair to the New Chamber effective 1/1/2001, and
by guaranteeing that the resolution of this issue brings no new debt to the New Chamber
the Steering Committee of the City of Stillwater Chamber of Commerce will advise its Board of
Directors to table the process of creating one new ideal chamber.
That said, we would like to encourage everyone here tonight to consider the hours
invested in the process and to review the results with an open mind. We sincerely hope the Area
Chamber will find a way to bring this issue to a favorable conclusion so we may proceed with
our original vision of a single Stillwater Chamber of Commerce.
.
Report and Recommendations
of the
Chamber Steering Committee
.
Prepared by
David Wettergren,
Facilitator
May 11,2000
.
.
TABLE OF CONTENTS
Executive Summary........................................................................................................................... 3
Advantages of Having Two Separate Chambers of Commerce ............................................ 4
Disadvantages of Having Two Separate Chambers of Commerce........................................ 4
Recommendation to Create a New Single Chamber of Commerce....................................... 5
Mission, General Purpose and Characteristics of the New Chamber ....................................5
Who Will Be Served By the New Chamber .......................................................................... 6
Membership Benefits..................................... ........................................................................ 7
Events and Activities ..... ....... .......................................... .............. ........... .............. .... .... ........ 9
New Chamber Organization.................................... .............................................................. 10
General Responsibilities of the Board of Directors ................................................... 10
Board Structure................................ .......................................................................... 10
Committees................................................................................................................ 11
Budget................................................ ........................................................................ 13
Staffing....................................................................................................................... 15
Facilities..................................................................................................................... 15
IX. Implementation Steps................................................. ............................................................ 16
Timelines and Activities .......................................................... ...... ............................ 16
Transition Committee......................... .......... ................................ ............................. 16
I.
II.
m.
N.
V.
VI.
. VII.
VIII.
.
2
.
.
.
Executive Summary
Representatives of the Stillwater Area Chamber of Commerce and City of Stillwater Chamber of
Commerce formed a Steering Committee to consider the possibility of further collaboration and
possible merger. The Steering Committee held seven meetings consisting of25-30 hours to
consider a variety of options and alternatives.
The final decision by the Committee was that, although merger of the two present Chambers
would be difficult, it would recommend to their respective Boards of Directors that consideration
should be given to disbanding the current Chambers and forming a new Chamber. The New
Chamber will hereafter be referred to in this report as the ''New Chamber."
Once this decision was made, the Steering Committee members spent considerable time and
energy discussing questions such as:
What would be the characteristics of the New Chamber?
Who would be served by the New Chamber?
What would be the Mission ofthe New Chamber?
What benefj.ts to members would be provided by the New Chamber?
What events and activities would be sponsored by the New Chamber?
How would the New Chamber be organized including board structure, standing
committees, and staffing? What facilities would be desirable? What would a
potential revenue and expenditure budget look like? What would the dues
structure look like?
The Steering Committee then discussed what implementation steps would be needed, including a
potential decision-making process and timeline. It also has identified some transition steps that
will be necessary in forming the New Chamber ifthat is the decision approved by the
membership ofthe two Chambers.
Agreements built around answers to the above questions, and many more, constitute the fmdings
and recommendations of the Committee Report.
3
.
.
.
I.
Advantages of Having Two Separate Chambers of Commerce
The Steering Committee identified the following as advantages of having two separate Chambers
of Commerce:
. Provides a choice for local businesses.
. Competition is healthy.
. Allows for experimentation.
. More Board members (increases involvement of more people).
. More and a greater variety of functions and activities.
. Different polices and focuses possible.
. Separation oflarge and small business interests.
. Better able to focus on smaller clientele.
. Allows members to better know membership.
. Individual cash flow (e.g., City Chamber able to keep down dues structure).
Question: Are we separate just to have something to "bitch" about?
. Able to pass the buck.
. Ability to not, or need to, "solve" certain problems and issues.
II. Disadvantages of Having Two Separate Chambers of Commerce
The Steering Committee identified the following as disadvantages of having two separate
Chambers of Commerce:
. Public confusion--businesses, residents, visitors, state and local government agencies.
. Different policies on similar issues.
. Cost of joining both (double dipping); or
. forcing the decision to join one or the other; or
. staying out all together.
. Duplication of energy.
4
.
.
.
. Duplication of overhead costs: staff, rent, phone, accountant services, technology.
. Operate with "survival mentality" (Income/Expenses).
. Competition can result in lack of support for each other's events and "bad-mouthing"
each other.
. Results in scheduling problems: too many, poorly timed, and competitive events.
. People, tourists, and media not knowing who to call.
. Weakens influence with city government and ability to impact state legislative policy.
. Lack of common voice on issues affecting local business and residents.
. Lack of communication about Stillwater's needs, which isthe reason we are both in
business.
. Loss of networking opportunities and missing camaraderie.
III. Recommendation to Create a New Single Chamber of Commerce
After significant and deep discussion, the Steering Committee has agreed that an attempt to
"merge" the two current Chambers would be extremely complicated given past history and
recent issues causing lack of trust between members.
The Steering Committee recommends that the two Chambers of Commerce disband as of a
certain date and a new Chamber of Commerce be organized along the guidelines and
recommendations contained in this report.
IV. Mission, General Purpose and Characteristics
Mission Statement
The mission of the Chamber is to serve, advocate, and promote the interests of business while
enriching the life of our community.
General Purpose
The general purpose of the Chamber is to promote the overall health of the business
environment, success and well being of its individual business members.
5
.
.
.
Characteristics
The Steering Committee members spent significant time discussing what they thought the New
Chamber should "look and feel" like. There was consensus that the New Chamber should have
the following characteristics:
. The first place members, residents and visitors turn for services, resources and
information; "a significant resource."
. Operating effectively, efficiently and professionally.
_. Governed by motivated and passionate volunteers who are willing to work and
assume responsibility when given autho~ty.
... Members trusting each other.
.. . Members dealing with legitimate differences in an honest and cooperative manner.
. Well planned, coordinated and organized events designed to benefit customers and
members.
. Maximizing resources of businesses, local governments" and other community
organizations.
. Environment that is inviting to members and customers.
. Benefiting all sizes and types of businesses.
. Common-voice speaking and providing leadership for the business community.
. Members bringing a variety of expertise and viewpoints to the solution of common
problems.
~ . Operating in a fiscally sound and responsible manner.
v. Who Will Be Served by the New Chamber
The Steering Committee identified two major classifications to be served:
. Members (Dues Paying)
. Business Community in Service Area
. Not-For-Profit Agencies
. Government
. Individual
. Business Associates Outside of Immediate Service Area
. ServicelInkind Memberships
6
.
.
.
. Clients (Other Than Members)
. Residents
. Visitors
. New Business Inquiries
. Relocation Information Packet
. Media
. Customers of Our Members
. Non-member Area Businesses
Primary Service Area
Strong consensus was generated that the primary service area of the New Chamber should be
more centrally focused and not dispersed throughout the St.,Croix Valley region. It was felt that
even the School District 834 boundary lines were too wide spread in scope. The primary reason
for this thinking was that resources can be most effectively and efficiently utilized if focused
among businesses in a core or central area.
- The Steering Committee agreed that initially the core cities of Stillwater, Bayport, Lake Elmo
and Oak Park Heights should constitute the "primary" service area of the New Chamber.
It is the opinion of the Steering Committee, however, that by January 1,2003, the anticipated
growth in the Lake Elmo business community should justify the formation ofthe city's own
Chamber of Commerce. At that point, the Steering Committee recommends that a polling of all
Lake Elmo businesses take place to assess their attitudes toward the formation of their own
Chamber. If there is an interest, the Board of Directors ofthe New Chamber will assume
responsibility for assisting them in this effort. In the event that Lake Elmo is not interested in
formation of their own Chamber, the Steering Committee recommends that the Lake Elmo
Business Association be constituted as a Chamber Committee eligible for its own Chamber
Board Seat.
VI. Membership Benefits
The New Chamber's first priority will be to provide service within its primary service area. This
will provide focus for the chamber as an organization. Therefore, there isa hierarchy to benefits
and services delivered and received:
. Dues paying members
. Not-for-profit agencies
. Government
. Individuals and families
. Business associates outside of service area
7
. Priority services to Chamber members will be:
A. Collectively influence Government to the benefit of the Business Community and community
at large:
. Local
. County
. State
. Federal
B. Marketing activities and strategies:
. Develop a targeted marketing plan.
. Use local media to promote using local businesses.
. Actively cultivate metro, regional and national media to promote the service area as
an attractive, tourism shopping business area.
.
. Work actively with the Minnesota Office of Tourism to promote tourism.
. Produce a first-rate Visitors Guide to be used for visitors and relocation business.
. Phone and question answering services.
C. Sponsor events for the benefit of the Business Community:
. Business events designed to focus on a specific area (e.g., Curve Crest Fest).
. Tourist/resident events (focus attention on area frequented by visitors and add
excitement to district).
. Fundraising events (ideally part ofthe previous two; use to fund Chamber activities;
should not cause harm to business members).
D. Promote overall interests of members:
. Coordinate actions and activities among members (e.g., cooperative advertising).
.
. Cooperate and collaborate with other like-minded organizations to help carry out
mission.
. Membership directory.
8
.
. Networking opportunities.
. Educate and inform membership and citizens (via website, newsletter, Chamber
column in newspaper, seminars, editorials, etc.).
. Work pro actively for improvements in public spaces to improve business
environment (e.g., street planters, holiday decorations, park benches, improved public
parking, etc.).
E. Promote economic development:
. Education on common workplace issues.
. Open spaces register.
. Business retention and recruitment.
. Ambassadors (welcoming new business).
VII. Events and Activities
.
The Steering Committee members recognized the fact that the two current Chambers were
sponsoring events and activities that the New Chamber may be interested in continuing.
Examples would be:
. Spring and Fall Art Fairs
. Golf Outing
. Music on the Waterfront
. Business Events and Seminars
. Plugger Poker Run
. Taste of the Valley
. Annual Meeting
. Holiday and Seasonal Events
. Blue Moon
. . Curve Crest Fest
9
. VIII. New Chamber Organization
General Responsibilities of Board of Directors
. Authorize the program of work and provide general direction.
. Make certain that committees are in place and fulfilling responsibilities (general
oversight responsibility).
. Establish a budget and method of raising income.
. Adopt final budget and sets dues.
. Responsible for fiscal oversight.
. Ensure that actions and decisions are consistent with Mission Statement.
. Develop and implement policies and procedures as needed.
Board Structure and Method of Organization
The Board of Directors will consist of 15 members elected from the primary service area with
positions on the Board designated as follows:
.
Officers: Five (5)--Elected by Membership
. President (Must have served on the Board for a minimum of two years)
. Vice President
. Secretary
. Treasurer
. Past President (Automatic)
Committee Chairs: Eight (8)--Elected by Committee Members
"..
\,:--. 'l:.~ ~, ~-
At Large: Two (2)--Elected by Membership
Non-voting Affiliated Members: As determined by the Board
It is anticipated that the Board of Directors will be an active, "hands on" type of Board with the
five officers constituting an Executive Committee.
Meetings would be "open" in format. Bylaws would determine procedures for receiving public
testimony and when closed "executive" sessions would occur.
.
10
.
.
.
Budget development and fiscal oversight activities are seen as the key to the Chamber's success.
Strict accountability will be held regarding expenditure measured against revenues. The general
budgeting process would be as follows:
. Committees will prepare their budget needs.
. The Finance Committee, chaired by the Treasurer, will review the Committee
requests and make recommendations to the Board of Directors.
. The Board of Directors will adopt the final budget.
Committees
Volunteer and Membership Recruitment
. Welcomes new business (Ambassadors).
. Recruits new Chamber members.
. Cares for and nurtures members.
. Secures volunteers for the various Chamber committees, events and activities.
Government Relations
. Influences various levels of government to the benefit of the Business community and
community-at-Iarge.
. Local, County, State and Federal focus as priorities exist.
Tourism
. Promotes business within the Chamber service area through a variety of
communication techniques and affiliations (e.g., Visitors Guide, working with the
Minnesota Office of Tourism, local and regional media, etc.).
Events
. Responsible for organizing and coordinating the wide variety of Chamber-sponsored
events and activities.
Downtown Stillwater
. Communicates and promotes the concerns of mainstreet Stillwater business to Board
of Directors and other Chamber members.
. Works with the Chamber Board and membership in the promotion of main street
Stillwater business interests.
11
. Small Business Development
. Education on common workplace issues.
. Business retention and recruitment.
. Economic development.
. Coordinates activities of mutual interest with Large Business Development
Committee.
Large Business Development
. Education on common workplace issues.
. Business retention and recruitment.
. Economic development.
. Coordinates activities of mutual interest with Small Business Development
Committee.
. Marketing and Communications Committee
. Develops a targeted marketing plan for Chamber.
. Uses local media to promote using local business.
. Assists the various Chamber committees in marketing activities they are promoting
and sponsoring.
. Coordinates activities with the Tourism Committee.
. Phone and question answering services.
. Produces the marketing newsletter.
Finance Committee
. Reviews Committee budget requests and makes recommendations to the Board of
Directors, including an analysis of revenue sources versus projected expenditures.
.
. Assists the Board of Directors in monitoring committee budgets and provides general
oversight responsibility.
. Recommends to the Board of Directors budgets that pertain to capital improvement,
facilities rental or purchase, and equipment expenses.
12
.
.
.
Committee .Footnotes
. It is recommended that each committee elect its own Chair who will also serve on the
Board of Directors.
. The one exception will be the Finance Committee. The Chair ofthe Finance
Committee will be the Chamber Treasurer who will be one ofthe officers elected by
the general membership.
. It is also recommended that each ofthe committees be given a seat on the Finance
Committee with the position filled through appointment by the members of the
committee.
Budget
The Steering Committee made an effort to outline a general Revenue and Expenditure budget to
guide discussions pertaining to dues structure, staffing and facilities. It should be noted that the
following structure represents a rough estimate at this time. As the Steering Committee believes
that the financial success of the New Chamber will be greatly determined by tight controls over
expenditures versus revenues, it strongly recommends that one ofthe top priorities ofthe New
Chamber be to develop an accurate and responsible budget.
Potential Revenue Producers (Approximate)
Membership dues
$100,000
30,000
15,000
6,000
5,000
5,000
500
10,000
200
Total
$171,700
13
. PotentialExpenditures (Approximate)
Facilities Rental
Utilities, Phone
Equipment, Maintenance, Supplies
Printing
Insurance
Professional Fees and Dues
Postage
Miscellaneous
Total
$15,000
4,000
7,000
2,500
2,500
1,500
1,000
1.200
$34,700
Staffing
$58,700
Total Staffing and Operational Expenditures
$93,400
Footnote: The Steering Committee believes the New Chamber should establish a budget
structure where member dues support general staffing and operational expenses with event
revenues going back into the support of various Chamber events, activities, and benefits.
Dues
.
The Steering Committee anticipates the following dues structure in support ofthe New Chamber:
Category
Individual and Non-Profits
Government/School District
Annual Dues
$100
$600
Businesses by number of full-time and full-time equivalent employees:
1-5
6-10
11-15
16-20
21-25
26-50
51-99
100 plus - $7.00 per employee
$150
$250
$300
$400
$500
$600
$700
$8500 cap
Based on the above dues structure, it is estimated that combined revenue for memberships from
both Chambers would raise $82,588 annually. This estimate is based upon estimates of the
number of full-time and full-time equivalent employees for each current member. Duplicate
members have only been included once.
.
14
.
Outstanding Debt
The Steering Committee recognizes and acknowledges that the Stillwater Area Chamber of
Commerce currently carries a debt of approximately $20,000 - $25,000. Agreement was reached
on the part of the Steering Committee that, as part ofthe transition planning activities, the two
current Chambers would cooperate in initiating a plan through cutting costs and generation of,
new revenue to eliminate the debt before the New Chamber is organized. The combined goal is
to have both Chambers be debt free at the time the New Chamber is organized.
Staffing
The Steering Committee believes that the New Chamber should be staffed by a two-person team.
Each person would be responsible for a certain number ofthe Standing Committees (previously
identified) who would provide their work direction. Both people would share responsibility for
events. The Board of Directors would assume ultimate responsibility for ensuring a balance in
duties assigned and for monitoring the performance of the two staff members. Staff members
will be selected from the "best candidates" available based on criteria established by the
proposed Transition Committee. It is anticipated that a .5 FTE receptionist would eventually
support the two staff members. A preliminary budget for the 2.5 FTE staffing is projected at
$58,700.
.
It is important to note that the staffing arrangement being recommended is guided by the
principle that "an active Board and member Committees will run the Chamber." Given the
staffing component recommended, the Steering Committee recommends that the Chamber office
be open a minimum of six days a week.
Facilities
The Steering Committee believes that the ideal facility would be a combined Visitor Center/
Chamber of Commerce office supported by funds from City government. Until the ideal
becomes a reality, the Steering Committee members recommend that the New Chamber facility
have the following characteristics:
. Located in downtown Stillwater
. Street front
. Visibility
. Convenient parking
. Appropriate signage
. Handicap accessibility
.
15
. IX. Implementation Steps
Timeline and Activities
May 1, 2000 Steering Committee Adopts Report
May 11,2000 Steering Committee Report and Recommendations to Joint Meeting
of Boards of Directors
May 31, 2000 City Chamber Board Action (Regular Meeting)
June 1,2000 Area Chamber Board Action (Regular Meeting)
If both Boards agree to move forward and present the proposal to its members:
June 5, 2000 Information Packets and Ballots submitted to members of both Chambers
June 12,2000 Chamber Boards sponsor information meetings for members
(9:00 AM and 7:00 PM)
.
July 1,2000
Ballots returned and counted by a joint Election Review Committee
Transition Committee
If the respective Chamber Boards and members decide to move forward with the creation ofa
new Chamber, the Steering Committee recommends the creation of a joint Transition
Committee. It is recommended that each Chamber appoint six (6) members to the Transition
Committee. The Steering Committee hopes that a number of its current members will be willing
to serve on the Transition Committee. This would ensure continuity in the process of moving
from the initial planning work completed by the Steering Committee and the implementation
activities that will be assigned to the Transition Committee. Some of the recommended
responsibilities of the Transition Committee would be:
Establishing a "Transition Timeline"
An initial activity ofthe Transition Committee will be to recommend to the respective Boards of
Directors a proposed implementation timeline with key dates identified by which certain
transition activities should be completed. The Steering Committee believes that it is possible for
the New Chamber to be organized and running by January 1, 2001.
.
16
,.
.
.
.
Assisting Board of Directors
A primary responsibility will be to assist the respective Boards of Directors in ensuring a smooth
transition into the New Chamber. The Steering Committee recommends a transition structure
that would have the current Chambers functioning independently through December 31,2000.
At that point it is recommended that the two Chambers disband and form the New Chamber.
With the forming of the New Chamber, it is recommended that the current Board members join
together to form a Transition Board until a general election, to be held in the fall of 200 1, will
elect the New Chamber Board. A system would be devised whereby current officers ofthe two
Boards would constitute an Executive Leadership Team on the new Board during this interim
period. It is anticipated that each Board will provide a co-Chair for each of the proposed
Committees and the Committees will begin to meet during the year 2000 as soon as the
Transition Committee has provided the necessary tools (committee descriptions, budget forms,
etc.). This process will assume continuity ofleadership and provide assurances that the New
Chamber is being implemented according to plan.
Developing Bylaws
Bylaws will need to be established for the New Chamber. A suggested starting point for the
Transition Committee is the bylaws currently in place for the two existing Chambers and those
proposed by the US Chamber.
Formation of Committees
This report has recommended the Committee structure to be adopted. The Transition Committee
would assist in creating mission statements and work responsibilities for each Committee.
Assistance would be given to help them get "off the ground and running" and ensure they are
starting a schedule of monthly meetings. A preliminary "to-do list" would be created for each
Committee.
Staffing Decisions
The Transition Committee would assist in preparing job descriptions for proposed staff positions
and office volunteers. They would be asked to recommend the criteria to be used in selecting
staff and to assist in the employment process as directed by the two Boards. (The two Boards
may want to consider assigning to the Transition Committee the responsibility of recruiting,
interviewing and recommending staff to be hired.)
Locating and Equipping a Facility
The Transition Committee would help in finding a suitable location for the New Chamber office.
There are recommendations in the report pertaining to suitable location and budget. The
Transition Committee would use these criteria to search for suitable space to recommend. Once
the facility has been located, the Transition Committee would assess office furniture and
equipment needs. They would determine ifthere is adequate and suitable furniture available in
the current Chamber offices and make recommendations as to what additional or replacement
equipment and furniture would be needed.
17
.
.
.
Election of Officers
The Transition Committee would be charged with conducting the proposed fall of2001
elections. These responsibilities would include establishing timelines and procedures for the
election. They would then be entrusted to conduct the elections
Budget and Dues
One of the primary responsibilities would be to help get the Finance Committee organized and
operational. Each Committee being organized would be asked to appoint a member to the
Finance Committee. Budget forms would be developed for use by the Committees. New entity
charts of accounts would be developed. The dues structure tentatively identified in the report
would be reviewed, and any projected discrepancies between projected revenues and
expenditures would be addressed. The goal would be to work with the Finance Committee to
have a budget ready for adoption by November 1,2000.
Administration and Office Matters
The Transition Committee would be asked to perform a number of preparatory functions such as:
. Reserve name, apply for federal and state I.D. numbers, DC number, and non-profit status.
Forming a Chamber Foundation under 501c so we can apply for grants. Consider forming
relationships with other 50lc organizations, such as Friends of Parks, who may be willing to
act as fiscal agents for certain grants.
. Prepare general office procedures and policies, including but not limited to: answering
phones, helping visitors, responding to email and phone requests, forwarding to Committee
Chairs, and follow-up processes.
. Develop with input from a variety of sources a policies and procedures manual for the new
entity, including job descriptions and committee responsibilities
18
'"
.
MEETING NOTICE
BROWN'S CREEK WATERSHED DISTRICT
NOTICE IS HEREBY GIVEN that the Brown's Creek Watershed District Board of Managers will be
conducting a tour and inspection of the Trout Habitat Preservation Project (THPP). A quorum of Managers of
the Brown's Creek Watershed District Board may be present. The THPP tour and inspection will begin at 8:00
a.m. on Monday, May 15th, 2000 at the parking lot of the Withrow Ballroom, 12169 Keystone Avenue, North,
Hugo, Minnesota. Dated this 9th day of May, 2000.
Dan Potter, Secretary, -Browns Creek Watershed District.
.
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11
I
:\II:\'\E.'OT\ HISTORIC\L ~OCIETY
May 11,2000
Mayor Jay Kimbel
City of Stillwater
216 N. Fourth Street
Stillwater, 'WIN 55082
RE: F.Y. 2000 Certified Local Government Award
Federal Grant Number: 27-00-15326.004
Dear Mayor Kimbel:
.
I am pleased to inform you that on April 11 , 2000, the Minnesota Historical Society's
Grants Review Committee reviewed your Certified Local Government grant application.
Their recommendation was to approve your request of$4,500 for a survey of the Carli
and Schulenburg Addition.
The Grants Office is in the process of preparing the Certified Local Government Grant
Agreement for your project. This will be forwarded to project director Sue Fitzgerald
when completed.
On behalf of the Society and the State Historic Preservation Office, I am pleased to be
able to inform you of this award. Our office looks forward to working with the City on
this important project. Should you have any questions or concerns about the award or the
agreement, please do not hesitate to call either Mandy Skypala at (651) 296-5478 or Mike
Koop at (651) 296-5451. Thank you.
Sincerely,
~~~~.
Britta L. Bloomberg ,,7'
Deputy State Historic Preservation Officer
cc: Ms. Sue Fitzgerald, Project Director
Mr. Howard Liberman, HPC Chair
.
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.
STILLWATER TOWN BOARD MEETING
Town Hall
7:00 P.M.
May 11, 2000
PRESENT: Chairperson Sheila-Marie Untiedt, Supervisors David
Johnson, Louise Bergeron and Jerry Hicks. Also, Planner
Meg McMonigal, Attorney Tom Scott and Treasurer Warren
Erickson.
1. AGENDA - M/S/P Bergeron/Hicks moved to adopt the agenda as amended.
(3 ayes)
2. MINUTES - M/S/P Bergeron/Hicks moved to approve the 4/27/00 Stillwater
Town Board Meeting minutes as written. (3 ayes)
3. TREASURER - Claims #608 thru #624 were approved for payment.
.
.
David Johnson arrived.
ATTORNEY -
1. Tom Scott will talk to Steve Nelson about the Outing Lodge situation
and notification to the appropriate sources regarding the clean-up
deadline of August 1, 2000.
2. Tom Scott will also talk to Steve Nelson about recouping fees when
impounded animals are not picked up by owners at the shelter.
3. Regarding building permits that are outstanding:
a. Fees must be turned over to the clerk within ten days of
receipt by the building inspector.
b. It is suggested that the building inspector note on permits
the estimated completion date. He should follow up around
that time if the permit holder has not called for a final
inspection.
c. Where there could be a safety situation such as no fence
around a swimming pool, action is needed in a timely manner.
d. Some situations may be zoning matters and directed to the
county planner.
5. PLANNER - Meg McMonigal mentioned a public hearing regarding the
Bradshaw Property at Highway 36 and 62nd Street at the City of Stillwater
on June 6. The township planning commission should attend.
~~r
6. EMERGENCY MANAGEMENT DIRECTOR - The clerk was volunteered to be the
emergency management director.
7 .
PUBLIC WORKS -
1. Counters not available yet.
2. Calcium chloride soon.
3. Seal coating soon.
4. Stop sign down on Arcola Lane.
5. Before calcium chloride goes on have Paul Pearson check out gravel
needs on Arcola and 120th Street.
Stillwater Town Board Meeting - 5/11/00
Page Two
6 .
Brush has not been picked up off roadsides as yet.
.
8. PARK MINUTES REVIEwtO - Louise Bergeron will ask Ron Vincent to mow a
game playing area at Arcola Heights park. Consideration will be given to
adding amenities at Little Carnelian park.
c PEOPLE PORTION - Erik Toivenon was present to ask that he be able to
build a garage in front of his house on Quail Avenue in Hunters Ridge
Subdivision.
M/S/P Johnson/Beraeron moved to approve the location of a detached Garace
in front of the Toivenon home on Quail Avenue in Hunters Ridge Subdivisio~.
(11 ayes)
10. RICHTMAN GRANT - M/S/P
that the composting bin be
be presented by 6/8 at the
(4 ayes)
Bergeron/Hicks moved to amend the 4/27 motion
at the 5/11 town board meeting. It will instead
latest. The grant will be submitted May 12, 2000.
M/S/P JOhnson/Bergeron moved that the township appoint Karen Richtman to
be the recycling coordinator for 2000 regarding recycling requirements,
handling publications of recycling related information and carrying out .
proposed educational activities. (4 ayes)
A statement that she elects not to be covered by workers compensation will
be forthcoming from Karen Richtman.
11. ADJOURNMENT - Meeting adjourned at 9:15 p.m.
C1 erk
Chairperson
Approved
-,i,-I;"~
.
9:00
1.
2.
3, 9:00
4. 10: 10
5. 10:20
6.
10:40
7.
8.
9.
11:00
WASHINGTON COUNTY
Dennis C. Hegberg
District 1
Bill Pulkrabek
District 2
Wally Abrahamson
District 3
Myra Peterson
District 4
Dick Stafford
District StChair
COUNTY BOARD AGENDA
MAY 16, 2000,9:00 A.M.
Roll Call
Consent Calendar
Transportation and Physical Development - Don Wisniewski, Director
A. Proclaiming the Week of May 14-20 as "Transportation Week" in Washington County
B Public Hearing _ Mining Ordinance Amendment - Dennis O'Donnell, Sr. Land Use Spec.
C. Public Hearing - Amending the Forest Lake Township Zoning Map and County
Comprehensive Plan Map - Dennis O'Donnell, Sr. Land Use Spec.
D. Public Hearing - Zoning Amendment to Create Two New Zoning Districts: High Density
Residential District and a Mixed Residential District - Dennis O'Donnell, Sr. Land Use Spec.
Public Health and Environment - Mary McGlothlin, Director
A. Special Project Public Health Nurse Position
B. 12 Month Special Project Environmental Specialist Position
General Administration - Jim Schug, County Administrator
A. Legislative Update - John Kau!, Legislative Liaison
B. County Office Hours
Discussion from the Audience
Visitors may share their conce17l3 with the County Board of Commissioners on any item not on the agenda, The Chair will direct the
County Administrator to prepare responses to your conce17l3, You are encouraged not to be repetitious of previous speakers and to
limit your address to five minutes.
Commissioner Reports - Comments - Questions
This period of time shall be wed by the Commissioners to report to the full Board on committee activities, make commentS on matters
of interest and information. or raise questions to the staff. This action is not intended to result in substantive board action during
this time, Any action necessary because of discussion will be scheduled for a future board meeting,
Board Correspondence
Adjourn
*****************************~*******************************
-;.
REMINDER: NO BOARD MEETING MAY 30,2000 - Sm TUESDAY
Date
May 15
y 16
16
Y 17
May 17
May 17
May 18
May 18
, MEETING NOTICES
Committee
District X Executive Committee
BRA Board Meeting
Public Health Advisory Committee
Metropolitan Mosquito Executive Committee
Plat Commission
Transportation Advisory Board
Workforce Council
Parks and Open Space Commission
Time
10:00 a.m.
4:30 p.m.
5:30 p.m.
9:00 a.m.
9:30 a.m.
2:00 p.rn.
8:00 a.m.
7:00 p.m.
Location
125 Charles AVeJlue - St. Paul
321 Broadway - St. Paul Park
7516 80th Street S. - Cottage Grove City Hall
2099 University Avenue West - St Paul
Washington County Government Center
230 E. 5th Street - Mears Park Centre
Washington County Government Center
Washington County Government Center
As.sistive htening devic!," sre svsilsble for u,..e in the County Bosrd Room
If :tau need ss.sistanct!1 due to d..sb,litY.. or I..n!lu~e bsmer,J>.JeB3e call 430-6000 ITDD 439-32201
EuUAL EMPLOYMENT OPPORTUNITy I AFFIRMATIVE ACTION EMPLOYER
\V ASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR *
MAY 16,2000
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The following items are presented for Board approval/adoption:
DEPART1V~l/AGENCY
Admin.ist:ration
Assessment, Taxpayer Services
and Elections
Human Resources
Public Health and Environment
Transportation & Physical
Development
ITEl\tI
A
Approval of the May 2, 2000 Board Meeting minutes.
B. Approval of amended Geugraphic Information System Interim Data and Cost Sharing
Agreement between Washington County and Metropolitan Council.
C. Approval to reject all bids for vending services received on April 27, 2000 and
authorization to re-advertise for bids.
D. %--pI'oval of Memorandum of Understanding between Washington County and the
Carnelian Marine Watershed District to provide technical services to assist the County in
fulfilling its obligation to complete the Washington County Landlocked Basin Study Pilot
Project.
E.
Approval of consumption and display pemrit for Veterans Rest Camp for the period April
1,2000 to March 31, 2001.
Approval of resolution. application to conduct excluded bingo from Scandia-Marine Lio . --
to be used at the Scandia Community Center, New Scandia Township. ~
F.
G. Approval to renew an on sale and Sundayliqnorlicense for the Outing Lodge at Pine Point,
Inc. for the period of April I, 2000 to March 31, 2001.
H. Approval of resolution for application for premises permit renewal from the American
Legion Post #225 to be used at Willow Point, Forest Lake Township.
1.
Approval of a one-year Special Project Case Manager position and a one-year Special
Project Oerk II position in the Workforce Center in the Community Services Department
for the Dislocated Worker program.
J. Approval of banding/grading recommendation of the Comparable Worth Committee
meeting of May 5, 2000; and Board approval of new classification andjob description of
Survey Technician II.
K.
Approval of contract with :Minnesota Valley Testing Laboratories, Inc. for water analysis.
L.
Approval of resolutions, bid award 2000 crackseal project to Astech Asphalt Surface
Technologies ye amount ofS56,287 and Allied Blacktop in the amount of$489,683.90
for 2000 sealcoating as the lowest responsible bidders, conditioned upon the execution of
a contract as approved by law.
M.
Approval of contract with Gauger Engineering, Inc. for Project Management services
during the Woodbury Library construction project and approval of resolution to reimburse
expenditures for the County portion of design costs with the proceeds of bonds to be issued
by the County. .
Approval of resolution, traffic signal construction and maintenance agreements with th
City of Woodbury.
N.
.Consent Calendar it=s are generally defined as items of routine business, not requiring discussion, lUld approved in one vote,
Ccmmission~ may elect to pull a Consent Calendar item(s) for discussion and/or separate action.
."
From: Ted Thompson To: Jay Kimble
Date: 05{15{2000 Time: 4:05:44 Pi'l
Page lof2
FACSIMILE COVER PAGE., /
{ "t,.',"
To:
Jay Kimble
05/15/2000 at 3:28:44 PM
National Park Service/Stillwater lift Bridge
La e last week Congressman Bill Luther received a letter of clarification from Ms. Katherine Stevenson of the
National Park Service regarding the Stillwater Lift Bridge. Following you will firidJ.uther's response to that
clarification where he again requests that an appropriate balance be struck between preservation of historic
structures and natural resources. I thought you would find his response of interest. '
From:
Ted Thompson
2 (including Cover)
Pages:
FYI
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-.;Jo
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Fr:lm: Tee Thom~n To: Ja'( Knble
Date: 05(15;:000 Tirre: 405"4 PM
:>a:;e Z or Z
BILL LUTHER
Sixth District, Minnesota
Ar,oka, 'IJash:ngton and Central Dakota
Counties
117 CANNON BUILDING
WASJoINGTON DC 20515-2306
(202) 225-2271
FAX: (202) 225-3368
1811 WEIR DRIVE, SUITE 150
WOODBURY, MN 55125
(651) 730-4949 (VITTY)
FAX: (651) 730-0507
biI.kJtlter@lmaLhOllse.~
www.house.govl1utf1er
COMMITTEE ON COMMERCE
Congress of the United States
House of Representatives
Washington, DC 20515-2306
~ubcommittee on T eiectrr:rr.unications,
Tiade a:id Ccnsumer Pro:ec:ion .
Subccr.1rr:ittee on Finance and
Hazardous Materia,s
REGIONAL WHIP
;\-lay 15,2000
Katherine H, Stevenson
Associate Director, Cultural Resource Stewardship and Partnerships
National Park Service
1849 C Street~"'\V
Washington, DC 20240
Dear ~Is. Stevenson:
I received your clarification letter of May 11 regarding the StillwaTer LIft Bridge and again I request the
Deparnnent of Interior to understand the imporrance of the historic lift bridge struc1ure to the people of the Sr.
Croi..x Valley and the character of Minnesota's 'birthplace.' As I understand it, the National Pad-c Service
(Nl'S) has a responsibility to protect and preserve historic structures and natural resources in the United States.
I fully support the NPS' s ongoing efforts in both areas, and I merely request that appropriate balance be struck
in this case.
Implementation of the Wild and Scenic Rivers Act (the Act) is undoubtedly a challenge given the lack
of specificity in the original law, Due in part to this va~.leness, I called on the NPS and other tederal agencies
to issue federal rules regarding Section 7(a) of the Act. To date those rules have not yet been issued, I believe
the Congress intentionally provided latitude to the implementing agency to allow it discretion in situntions like
this where unfores~n competing priorities exist, In other words, I believe the NPS has authority under this
Act to reconcile preservation of the lift bridge \vith mitigation needs required by the new bridge.
111e Stilhvater Lift Bridge is one of only two of its kind remaining in the upper ~1idwest, the third
having been removed from the Prescott Wisconsin area several years ago. The Department ofIntenor placed
the lift bridge on the National Register of Historic Places due to its remarkable qualities and historic
significance. I am committed to saving this historic structure, and \\,ill continue to work with Secretar).
Babbitt and others to accomplish that goal. In the meantime, I would respectfully request that senior Park
Service officials make every possible efJortto take a fresh look at the issue and devise a workable solution
that \vQuld allow the Lift Bridge to remain standing,
I appreciate your assistance and look fonvilrd to hearing fi'om you and others 011 this subject.
TIf
!Ii~
BILL LUTHER
~lember of Congress
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