HomeMy WebLinkAbout2000-05-02 CC Packet
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AGENDA
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 00-10
Council Chambers, 216 North Fourth Street
May 2, 2000
REGULAR MEETING
RECESSED MEETING
4:30 P.M.
7:00 P.M.
4:30 P.M. AGENDA
CALL TO ORDER
ROLL CALL
OTHER BUSINESS
1. Steve Markert, Palen/Kimball Company -
Proposal for Standby liquid propane system at St. Croix Valley Recreation Center
STAFF REPORTS
1. Police Chief
2. Fire Chief
3. City Clerk 5. Community Dev. Director
4. Director of Admin. 6. City Engineer/PWD
7. City Attorney
8. City Administrator
7:00 P.M. AGENDA
CALL TO ORDER
ROLL CALL
APPROV ALOF MINUTES - April 18, 2000 Regular Meeting
.. . TITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS
. Annual Heritage Preservation Commission Awards
2 Proclamation: Senior Center Week
3. Proclamation: Equal Pay Day
OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda.
The Council may take action or reply at the time of the statement ormay give direction to staff regarding investigation of the
concerns expressed.
CONSENT AGENDA *
1. Resolution 2000-129: Directing payment of bills
2. Purchase of office furniture - Police Dept.
3. Purchase of new copy machine - Police Dept.
1'30 4. Resolution: Full-time employment of Sandra Siebenaler as Patrol Officer, effective May 16, 2000
I ., I 5. Resolution: Full-time employment of Brian Brochu as Patrol Officer, effective May 17,2000
, 3 V6. Resolution: Approving salary schedule for Community Development Director II
I ~) 7. Resolution: Approving Maintenance Worker I, II, III, and IV position descriptions
/ ~ r 8. Resolution: Setting service rates for City Equipment
PUBLIC HEARINGS
1. This is the day and time for the public hearing to consider an amendment to the City Charter provisions related to the
administration of City affairs and the powers and duties of Mayor and Council. Notice of the hearing was published
. in the Stillwater Gazette on April12, 2000.
· .. ,.This is the day and time for the public hearing, to consider the making of street improvements for sections of
Mulberry Street from 3,d Street to 2nd Street, Mulberry Street from Main Street to the railroad tracks and Water Street
from Mulberry Street to Myrtle Street. The area proposed to be assessed for such improvement is properties abutting
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Mulberry Street from 3,d Street to 2nd Street, Mulberry Street from Main Street to the railroad tracks and Water Street
from Mulberry Street to Myrtle Street. The estimated cost of the improvements is $226,646.00. Such persons as
desire to be heard with reference to the proposed improvement will be heard at this meeting. Notice of the hearing e..
was published in the Stillwater Gazette on April 14 and April 21, 2000, and notices mailed to affected property
owners.
UNFINISHED BUSINESS
1. Presentation and approval of the Territorial Prison Trail Plan.
2. Accepting Proposed Conveyance and Restrictions for Wash. Co. Parcel (David Stone Parcel) - (Resolution)
NEW BUSINESS
1. Contract with St. Croix Caterers for management of St. Croix Valley Recreation Center/Lily Lake Arena (Resolution)
2. First reading of Ordinance Amending Chapter 48 - Parks and Recreation Commission
3. Reapportionment of assessments for Long Lake Villa (Resolution)
4. First reading of Ordinance Amending the Stillwater City Code by Enacting Provisions Requiring Criminal History
and Driver's License Checks
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS (continued)
COMMUNICA TIONSIREQUESTS
1. Resignation of Scott Schmidt as Parkkeeper
COUNCIL REQUEST ITEMS
STAFF REPORTS (continued)
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ADJOURNMENT
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All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion.
There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will
be removed from the consent agenda and considered separately.
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MEMO
To:
From:
Subject:
Date:
Mayor and City Council
Steve Russell, Community Development Director V
Resubdivision of Attached Single Family Lot
May 2, 2000
The request is to resubdivide Lots 6 and 7 Autumn Wood Addition. The change is to better
facilitate construction of the two family structure on the lot. The building site is located further
away from a sloped area reducing the need for a large retaining wall and protective fencing. The
proposal meets all development and zoning requirements.
Recommendation: Approval
Attachment: Resubdivision plan SUB/00-32
APO ? c
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RCPT. #_
CHECK # -) <f ~?C)
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Case No:
Date Filed:
Fee Paid:
Receipt No. :
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PLANNING ADMINISTRATION FORM
7a57 ~
ACTION REQUESTED:
FEE
COMMUNITY DEVELOPMENT DEPARTMENT
CITY OF STILLWATER
216 NORTH FOURTH STREET
STILLWATER, MN 55082
_ Certificate of Compliance . $70
_~,Conditional or Special Use Permit $50/200
_ ~ Design Review $25
_ Planned Unit Development* $500
Variance $70/200
= Comprehensive Plan Amendment* $500
_ Zoning Amendment* $300
Subdivision' ~~.. 011<
Resubdivision ~
Total Fee .,
*An escrow fee is also required to cover the costs of attorney and engineering fees (see attached)
The applicant is responsible for the completeness and accuracy of all forms and supporting
material submitted in connection with any application.
PROPERTY IDENTIFICATION
Address of Project g/ 7 ~ %<9- I ftu.. h imfl J;Jtl'4 Assessor's Parcel No.
Zoning District fI3 Description of Project ~ - S lJ...b d1 v'~'O-1'crr1, 5(J
#0./ ,In. -h; ,
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"/ hereby state the foregoing statements and all data, information and evidence submitted herewith in
all respects, to the best of my knowledge and belief, true and correct. I further certify I will comply
with the permit if it is granted and used. "
Property ownecJ...eP~ I+a L\~ J Representative
Mailing Address 3~loq ()aJ0 teen fhr !\.J Mailing Address
T~lePhon~0..'-N(;/ . r~CJ-{)/{! . . Telephone No.
Slgnature~ ~ Signature
SITE AND PROJECT DESCRIPTION
Lot Size (dimensions) x
Land Area
Height of Buildings: Stories
Principal
Accessory
Feet
Total building floor Area sq. ft.
Existing sq. ft.
Proposed sq. ft.
Paved Impervious Area sq. ft. ~
Number of off street parking spaces provided __
Revised 5/22/97
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o Denotes Wood Stake Set
For Excavation Only
Denotes Surface Orolnoge
() Denotes Proposed ElevatIon
Denotes ExIsting Elevation
CERTIFICATE OF SURVEY
for
J.G. Hause Const., Inc.
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938.9
938.2
937.8
930.2.
Top of Btock Elevation
Top of Brock Elevation Gar.
FLOOR ELEVATIONS TO BE
DETERMINED BY BUILDER.
Scale: 1" = 20'
Denotes 1/2 Inch by 14 Inch Iron pIpe
o monument set. marked with 0 ptosUc
cop InscrIbed "RIVARD RlS 19421.
. Denotes Iron pIpe monument found.
size and markIngs os IndIcated.
The orientation of this Bearing S~tsm
Is based upon the recorded plat of
AUTUMN WOOD. _ _ _ _ J
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Gorage Floor Ele\'OUon
Lowest Floor Elevof1on
T)ptJ of BU"djng: A Wood Frome House
Benchmark: T.N.H. Between Lots 7 &: 8. Block ,.
Elevation - ~
ALL BUILDING DIMENSIONS
MUST BE VERIFIED BY BUILDER.
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AUTUMN WOOD,
Washington County, Minnesota.
~ III MIDWEST
~ Land Surveyors 81: Civil Engineers. Inc.
199 Coon Rapids Blvd.
Coon Rapids. /.In. 554JJ
Ph. 612-786-6909 Fox: 612-786-9208
Job No. 99-290 Book-P09' ~ Acod FR. 99-290
@2ooo - Mfdwest Land SurvtI)'OfY .t' Civil CngmtHlf'S, Inc. - An Rlghb ReMfVt!ld.
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I hereby certify that thlll survey. plan or report was prepared by me or under my dlrec:t lIupervlslon and that I
om 0 duly Re91l1tered lend Surveyor under the low, of the Stat. of Mlnn.sota.
and
No c:ertlnc:oUon whotlloever III elrlended to subsequent owner.. mort909eel or title Insurers, unless this survey
hall been r.dated for \hI. purpo.. by the surveyor.
Doted thlll ----1.!!!L d~ of Aom . 20 -22-
By bt/C-L f-r;..... .---/ Re91stratlon No. --.J.lli.L
Bloke L RI'iOf'd - "'Inn..oto Uc.ne.d Land Surveyor
AlIbunt Doted thlll _ day of 20_
NOTE: Offlc:1oI Cop'" o( 1Ptf, StJrveYanl Crimp StIo1ttd.
Revlsfld Grad", 4-25-2000
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MEMORANDUM
TO:
Mayor and Council
FR:
City Administrator
RE:
Installation of standby liquid
propane gas system at Rec. Center
DA:
April 28, 2000
Discussion:
Accompanying this memo is a proposed "Letter of Intent" from the City of Stillwater to Palen!
Kimball to have a 9000 gallon standby liquid propane gas system installed next to the St. Croix
Valley Rec. Center fieldhouse. The system would be used to take advantage of the
"interruptible" fuel rates that are available from NSP.
The cost of the system is estimated to be $107,000 (+ or - 10%) with a pay back period that
ranges from 4 to 7 years. The pay back range is based on energy use studies that were conducted
by PalenlKimball and also by NSP. Although there is a difference in the results of the studies,
. both studies indicate a favorable cost savings, over time.
The only drawback to having the system installed is the size of the system. The system measures
as follows: length = 40ft, width = 15ft and height = 18ft. Therefore, the size is considerable. On
the other hand, the area to the south of the fieldhouse does have the capacity to house the system.
If the City Council approves the project concept, the City has the following options:
1. Accept the proposal of PalenlKimball. This is an energy conservation improvement
and Minnesota Statutes (471.345) allow the City to enter into an agreement without
the normal bidding process; or
2. Prepare specifications and advertise for bids.
PalenlKimball has been very helpful in this process and I believe they are especially qualified to
install the system. Further, they are a regional company and they would be available for
servicing the system, as well. Representatives ofPalenlKimball will be at the meeting to further
explain the system. Also, any approvals would be conditioned upon meeting applicable fire and
building codes associated with propane storage tanks.
Recommendation:
Council consider approving the issuance of a "Letter of Intent" to Palen!Kimball, Co. for the
installation of a standby liquid propane gas system.
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(City of Stillwater letter head)
PROPOSED
LETTER OF INTENT
FOR
STANDBY LIQUID PROPANE SYSTEM
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May_,2000
Mr. Steve Markert
VP of Sales & Marketing
Palen/Kimball Company
550 Vandalia St.
St. Paul, MN. 55114
Dear Mr. Markert,
On behalf of the City of Stillwater, I have been authorized by the City Council to
negotiate and enter into an agreement in which Palen/Kimball Company will furnish
engineering, equipment, technical support, and project management to the City of
Stillwater for one (1) 9000 gallon liquid propane standby system. It is my understanding
that Palen/Kimball Company will perform an in-depth study between the date of this
letter and May 9, 2000 to confirm the findings in their preliminary report of September
1999. The final program will perform as described in the preliminary report and will
include the following points:
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. The program should include but not be limited to one (1) 9000 gallon liquid propane
standby system for the St. Croix Valley Recreation Center which includes two (2) ice
arena buildings and a domed fieldhouse.
. The fee for PalenlKimball's program will not exceed $107,644.00 (+or - 10%).
Energy savings anticipated by the City are $23,000.00 to $30,000.00/yr
. Savings accrued above those annual savings projected in the preliminary report are
retained in there entirety by the City of Stillwater.
. The in-depth study will include:
1) A final scope of work with final costs.
2) A final system design complete with an implementation plan that will provide for
system operation no later than December 1, 2000. This will be a "turnkey"
project.
Upon receipt of this Letter of Intent, Palen/Kimball should immediately begin the in-
depth study and final engineering. I expect final contract documents to be delivered by
May 16t\ 2000, with final City Council approval on June 6, 2000.
Sincerely,
Nile L. Kriesel
City Administrator
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Memorandmn
To:
From:
Date:
Subject:
Mayor and City Council
Tim Thomsen ~
04/27/00
City of Stillwater Chamber Request
DISCUSSION:
Attached is a letter from the City of Stillwater Chamber of Commerce
regarding restroom facilities in Lowell Park during the Music in the Park events.
In response to the options in the letter I respond as follows:
1.
.
The public restrooms in Lowell Park were built in the 1980s and were
not designed to handle the amount of flow the various events that are
held in Lowell Park. Because of this the parks contract for events was
developed and it became the responsibility of the sponsor of the event
to provide portable restrooms for the public (see excerpt below)
"Lessee shall furnish portable restrooms (at least four) to augment the
existing facility. NOTE: In the case of Lowell Park the existing
restroom facility shall be closed and the City shall furnish at least four
additional restrooms."
2. The City does not require a fee for this event. Other events in the park
require a $500.00 fee, plus a $250.00 deposit. This fee is to help offset
costs in relation to providing portable restrooms and cleanup after an
event. For this event, the City provides manpower to setup and take
down the beer garden and clean up the park the next day after each of
the Music in the Park events, at no cost to the Chamber.
RECOMMENDATION:
I recommend that the request for the City to provide and pay for the portable
restrooms be denied in that the City does not charge a fee for this event to help
offset the City's cost, provides manpower for the setup and takedown, and cleans up
the park after each event.
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FPR-26-2000 13:41
VITAL SYSTEMS, INC.
6514~945:3 ~.01
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Crn~ OF STlLL\VA1ER CHAMBER OF COMMERCE
April 26, 2000
Tim Tnompson
Stillwater Parks Department
c/o Stillwater City Hall
216 North 4th Street
Stillwater, MN 55082
Dca: Tim:
We are ....vriting regarding park toilets during our Music on the \Vaterfront series this summer.
The dates are June 21, June 28, July 5 and July 12.
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This event is a community event, designed to give something back Tn Stillwater from the
business community. We solicit donations in order to cover the costs ofthe bands, portable
toilets, lighting and stage set up. Although we sell oeer and pop, we really have a difficult time
covering costs. Last year, we lost approximately $5,000 on this event because we did not receive
enough donations to cover costs. This year, we are trying to work with local bands who ask
lovicr performing fees and our volunteers ure going to do the lighting themselves.
We are asking for help Irom the city in the area of toilets 10 k::ep our costs at a minimum.
Options:
1. Is it possible to leave the public toilets open on the Wednesday evenings that
. Music on the Waterfront takes place? It would be from approximately 6:00 pm
to 10:00 pm. We could lock them when the event is over. Sinee these concerts
attract exclusively local residents and many families, there should be almost
no threat of vandalism.
2. If option #1 is not possible, we ask that the City provide th~ necessary portable tuikts
for this event. We have an agreement with Poria-Pot Sanitation in Stillwater for
two (2) toilets per night for four (4) nights for a fee of $400.00.
. P.O. BOX 516, STILLWATER, MN 55082
N'E: 65;"'~39-40{)1 . FAX: 651-439-4513' E-MAIL: CHAMBER@STLLViTR.COM' WEBSITE: H"ITP:/iV/WWSTLLWTRCOMfCHA:V1BER
~PP-2S-~000 13:dl
u I T~L SYSTEr1S, INC.
65143945:'3
P.02
i am unable to attend your 4:30 meeting O~ May 2, but will try (0 hav~ a represe..'1!ative from the
City Chamber there in case you have any questions.
Vorl:; would like very much to continue the tradition of Music on me Waterfrom. Vie appreciate
y(\U!" consideration.
Sincerely,
~~
Sus~\G. Smith
Pa:>t Presid;;:nt
TOiHL P.'32
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CITY OF STILLWATER
CITY COUNCIL MEETING NO. 00-9
April 18, 2000
'GULAR MEETING
7:00 P.M.
The meeting was called to order by Mayor Kimble.
Present:
Also present:
Councilmemembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
City Administrator Kriesel
City Attorney Magnuson
Community Development Director Russell
City Clerk Weldon
Press:
Julie Kink, Courier
Mark Brouwer, Gazette
APPROV AL OF lVIINUTES
Motion by Councilmember Thole, seconded by Councilmember Cummings to approve the minutes of April 4,
2000, Regular Meeting and Executive Session. All in favor.
CONSENT AGENDA
Motion by Councilmember Thole, seconded by Councilmember Zoller to approve the Consent Agenda. All in
.vor.
1. Resolution 2000- 116: Payment of Bills
2. Resolution 2000-117: Approving regular full-time employment of Craig Peterson as Captain - Police
Dept.
3. Resolution 2000-118: Extending fire protection contracts for City of Grant and Townships of May and
Stillwater
4. Resolution 2000-119: Renewal of gambling premises permit - Elks
5. Temporary on-sale 3.2% malt liquor license - SABBI - softball tournament at Lily lake & Croixwood
Ballfields, July 28-30, 2000
6. Resolution 2000-120: Full-time employment of Rose Holman as MIS Specialist
7. Resolution 2000-121: Renewal of gambling premises permit at Cat Ballou's - Church ofthe Incarnation
8. Resolution 2000-122: Approving contract with Stillwater Area Chamber of Commerce for Rivertown Art
Festival for temporary on-sale liquor sales, May 19-21, 2000
9. Resolution 2000-123: Changing name of 62nd Place to Timber Way
10. Resolution 2000-124: Appointing Chantell Kadin as Deputy City Treasurer
11. Approving release of capital funds - Stillwater Public Library
12. Resolution 2000-125: Renewal of contract with Southwest IWest Central Service Cooperatives
13. Accepting resignation of David Koehnen and authorizing staff to fill vacancy - Police Dept.
14. Resolution 2000-126: Approving MIS Specialist salary schedule
PUBLIC HEARINGS
e1.
This is the day and time for the public hearing to consider a Zoning Ordinance Text Amendment
limiting garage size in the Lakeshore Residential and Traditional Residential zoning districts. City of
Stillwater, applicant. Case No. ZAT/OO-O. Notice of the hearing was placed in the Stillwater Gazette on
April 7, 2000.
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City Council Meeting No. 00-9
April 18, 2000
Community Development Director Russell reported the Lakeshore (LR) and Traditional Residential (TR)
zoning regulations do not include a maximum garage size. Single Family Residential (RA) regulations lime
garage size to 1000 square feet. The zoning amendment would apply the 1000 square foot standard to both
the TR and LR zoning districts. The Planning Commission recommends approval. The first reading or the
ordinance was held March 21, 2000.
The Mayor opened the public hearing. There were no requests to be heard. The Mayor closed the public
hearing.
Motion by Councilmember Thole, second~d by Councilmember Zoller to have a second reading of Ordinance
892, amending Chapter 31 Zoning by limiting the size of garages in the Lakeshore (LR) and Traditional
Residential (TR) Districts.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
UNFINISHED BUSINESS
1. Split approvals for plats of Liberty Third and Fourth Additions.
City Attorney Magnuson explained the plats of Liberty Third and Fourth Addition are being prepared for
execution. Several miscellaneous transfers are needed so that only parties in actual interest will be required
to sign the Final Plat. All transfers are technically split approvals that require a City stamp to have the
deeds recorded prior to platting. The plats have been given final approval. Staff recommends Council .
approval and authorization to stamp the deeds as approved for recording.
Included are: 1) a deed from Contractor's Property Development Company to the City for excess right-of-
way of County Road 12 to give the City pumphouse direct access to Co. Rd. 12. 2) a deed from Newman
Realty to Robert and Paula Kroening for the portion of the plat containing the Kroening homestead; 3) a
deed from Newman Realty to Contractor's Property Development Company for the property being platted
except for the Newman homestead; 4) a deed from Kroenings to Newman Realty for the property being
platted except for the Newman homestead, and 5) a deed from Newman Realty to Contractor's Property
Development Company for the property being platted except for the Newman homestead.
Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt Resolution 2000-127
approving parcel splits of plats Liberty Third and Fourth Additions.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
NE"V BUSINESS
1. Addendum No. Two to Development Agreement for Liberty on Long Lake - Third and Fourth
Additions.
City Attorney Magnuson presented the development agreement. The agreement is needed to authorize and.
continue the installation of public utilities in the Third and Fourth Additions. The original agreement and
Addendum No. I authorized the installation of utilities in the Phase One and Phase Two of development.
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City Council Meeting No. 00-9
April 18, 2000
~otion by Councilmember Thole, seconded by Councilmember Cummings to adopt Resolution 2000-128
.proving Addendum No. Two to Development Agreement for Liberty on Long Lake - Third and Fourth
Additions.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
2. Possible first reading of an ordinance amending Chapter 23, relating to storage of flammable or
combustible liquids in above ground storage tanks and bulk storage liquefied petroleum gases.
City Administrator Kriesel informed Council modifications are necessary to provide simplified language
and better defined boundaries. At this time, the draft ordinance has not been completed. He requested the
first reading be by title. The ordinance will be provided for review prior to the second reading.
Motion by Councilmember Thole, seconded by Councilmember Cummings to have a first reading of an
ordinance amending Chapter 23, relating to storage of flammable or combustible liquids in above ground
storage tanks and bulk storage liquefied petroleum gases. All in favor.
ADJOURNMENT
Motion by Councilmember Bealka, seconded by Councilmember Thole to adjourn at 7:21 p.m. All in favor.
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Mayor
Attest:
City Clerk
Resolution 2000- 116: Payment of Bills
Resolution 2000-117: Approving regular full-time employment of Craig Peterson as Captain - Police Dept.
Resolution 2000-118: Extending fire protection contracts for City of Grant and Townships of May and
Stillwater
Resolution 2000-119: Renewal of gambling premises permit - Elks
Resolution 2000-120: Full-time employment of Rose Holman as MIS Specialist
Resolution 2000-121: Renewal of gambling premises permit at Cat Ballou's - Church of the Incarnation
Resolution 2000-122: Approving contract with Stillwater Area Chamber of Commerce for Rivertown Art
Festival for temporary on-sale liquor sales, My 19-21, 2000
Resolution 2000-123: Changing name of 62nd Place to Timber Way
Resolution 2000-124: Appointing Chantell Kadin as Deputy City Treasurer
Resolution 2000-125: Renewal of contract with Southwest /West Central Service Cooperatives
Resolution 2000-126: Approving MIS Specialist salary schedule
Resolution 2000-127: Approving transfers of properties as necessary for recording of deeds prior to final
platting of Liberty Third and Fourth Additions.
Resolution 2000-128: Approving Addendum No. Two to Development Agreement for Liberty on Long Lake-
. Third and Fourth Additions.
Ordinance 892: Amending Chapter 31 Zoning by limiting the size of garages in the Lakeshore (LR) and
Traditional Residential (TR) Districts.
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MEMORANDUM
To:
From:
Date:
Re:
Mayor and City Council
Sue Fitzgerald, Planner ~
May 2, 2000
Annual Heritage Preservation Awards
National Preservation Week is May 14 to 20. The Stillwater Heritage Preservation
Commission has selected the following individuals and businesses to receive one oftheir
annual awards. These awards are given on the basis that the project reflects the finest
example of carrying out the spirit and intent of the Historic District Design Guidelines.
Jay and HPC Chairperson Howard Lieberman will present each recipient with a plaque at
the May 2nd Council meeting.
RENOVATION OF A BUILDING AWARD
Mark S. Balay
Architects
Mark Balay &
Associates
SIGNAGE AWARD
La Belle Vie Restaurant
Pinnacle Restaurant
GroupTim McKee
and Josh Thoma
HERITAGE AWARD
Freight House Restaurant
Rick Van Doeren
DESIGN AWARD
The Stillwater Territoral
Prison Hotel Design
John Lang, owner and
architect Mark
Finnemann
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C ity O~
g tiQQwatelt,vUitltlegota
cP ltocQamatiOtl
WHEREASI more than 35 years after the passage of the Equal Pay Act and Title
VII of the Civil Rights Actl women continue to suffer the consequences of
inequitable pay differentials; and
WHEREASI wage discrimination laws are poorly enforced and extremely difficult
to prove and win; and
WHEREAS1 working women constitute a large segment of the nation IS work
force today; and
WHEREASI fair pay strengthens the securities of families today and eases future
retirement costsl while enhancing the American economy; and
WHEREASI ThursdaYI May 111 2000 symbolizes the date in 2000 in which
working women have to work in order to equal what men earned in all of 1999.
NOW THEREFOREI II JAY L. KIMBlEI Mayor of the City of Stillwater do
hereby proclaim May 111 2000 to be
EQUAL PAY DAY
in Stillwater and urge the citizens of our community and the leaders of our
businesses and government to recognize the full value of women IS skills and
significant contributions to the labor force and working families.
IN WITNESS WHEREOFI I have hereunto set my hand and caused to be affixed
the official seal of Stillwater this 2nd day of MaYI 2000.
vUayoll
City Ob
g tiQQwatetl, uUinnegota
cP tlOcQaMation
WJE-IEREAS, Older ...A'unericans are significant members of our society, investing their
.v:isdom and experience to help enrich and hetter the lives of younger generations; and
WHEREAS, the Stillwater Senior Center has acted as a catalyst for mobilizing the
creativity, energy, 'Vitality, and commitment of the older residents of the City of Stillwater,
y\i ashington County, Minnesota; and
WJE-IEREAS, through the wide array of services, programs and acti'Vities, Senior Centers
empower older citizens of the City of Stiliwater to contribute to their own health and 'well-
being and the health and well-being of their fellow citizens of all ages; and
WJE-IEREAS, the Stillwater Senior Center in the City of Stillwater aHirms the dignity, self
worth, and independence of older persons by facilitating their decisions and actions; tapping
'their experiences, skills and knowledge; and enabling their continued contributions to the
community;
NOW, TJHEREFORE, I, JAY L. KIMBLE, do herehy proclaim ]viay 14 - 20,2000
as
SENIOR CENTER WEEK
and call upon all citizens to recognize the special contributions of the Senior Center
Participants, and the special efforts of the staff and volunteers who work ever day to enhance
the well-being of the older citizens of our community.
IN WITNESS WHEREOF, on this 2nd day of
May, 2000, I have hereunto set my hand and caused
the Seal of the City to be affixed.
vUayo/(
"
'-
.
.
.
RESOLUTION 2000 - 129
DIRECTING THE PAYMENT OF BILLS
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the
bills set forth and itemized on Exhibit "A" totaling $187,535.06 are hereby approved for
payment, and that checks be issued for the payment thereof. The complete list of bills
(Exhibit "A") is on file in the office of the City Clerk and may be inspected upon request.
Adopted by the Council this 2nd day of May, 2000.
Jay Kimble, Mayor
ATTEST:
Acting City Clerk
LIST OF BILLS
EXHIBIT "A" TO RESOLUTION 2000-129
Abbott Paint
Ankeny Kell Architects PA
Applied Images
Bailey Construction
Best Western Kelly Inn
Bjorkman, Todd
Brad Ragan Good Year Tire
Buberl Compost Inc
Clarey's Safety Equipment
Cole Papers
Courier News
Custom Fire Apparatus Inc
DAC Industries
Danko Emergency Equipment
Dels Outdoor Equipment
Dorsey & Whitney LLP
Earl F. Anderson Inc.
Edward Don & Company
Express Photo
GFOA
Gmach, Quentin
Gopher One State
Grand Prix Vending
Greeder Electric
Hennepin Technical College
Heritage Printing
Hand H Industries Inc
Ice Skating Institute
Infratech
Johnson, Ron
Lawson Products
League of MN Cities
Legislative Associates Inc
M/ A Associates
Magnuson Law Firm
Matco Tools
Media One
Menards
MN Blue Digital
MN Dept of Admin Intertechnologies Group
MN Safety Council
MTI Distributing Inc
National Fire Protection Association
Norwest Bank
Paint
Services-2nd Sheet Ice
Name plates-Police Officers
Repair vandalism-Pioneer Park
Housing deposit LMC Conference
Training expenses
Tire
Brush-Public Works
Nomex hoodsllights Fire Dept
Janitor supplies
Publications
Door latch
Park supplies
Bunker boots
Chains
Legal fees-General Obligation Bonds
Road signs
Cleaning supplies
Photo finishing
Financial guides
Utility billing refund
Locate calls
Concession supplies
City Hall-Generator Building/Lily Lk
Firefighter tuition- Roettger/Peltier
April Newsletter
Fluorescent lamps
Membership dues
Rental smoke testing equipment
Uniform expenses
Cable ties
Liability insurance
Lobbyist services
Cleaning supplies
Legal services
Socket
Cable service
Green treated lumber/supplies
Inkjet
Router ports
Membership dues
Blades
Automatic sprinkler handbook
Paying agent fees
"
j
.
140. 15
121.15
15.98
275.00
285.44
27.15
86.93
20.00
749.50
249.68
39.10
60.00
172.21
90.00
10.00
11,750.00
88.40
300.78
24.47
50.00
251 .24
5.25
84.00
1,651.00
1,117.60
3,102.60
134.70
275.00
99.05
44.70
47.36
36,209.00
5,300.00
232.69
15,589.58
38.93
49.30
125.89
98.77
178.00
205.00
199.07
68.50
375.00
.
.
,
\
. EXHIBIT "A" TO RESOLUTION 2000-129
.
.
Oakland Construction
On Site Sanitation
Packaging Store
Pagenet
Parts Associates
Pasket, Dennis
PC Pit Stop
PC Solutions
Peace Officer Standards and Training
Performance Pool and Spa
Polar Chevrolet
Polfus Implement
Porta Pot Sanitation
Promotional Products Unlimited
Rand R Specialties
Russell, Steve
St Cloud State University
St Croix Animal Shelter
St Croix Office Supplies
St Paul Linoleum & Carpet Co
Select Account
Shortys
Sievert, Art
Stillwater Amoco Texaco
Stillwater Equipment Co
Stillwater Gazette
Stillwater Petty Cash Account
SYSCO Minnesota
Teltronix Information Systems
Toll Welding Supplies
TY Custom Design
US West Security Dept
Valley Trophy
Wal Mart
Washington County Dept Assessment
Washington County Recorder
Waste Management
Watson, Dennis
Whiteford, Scott
William Mitchel College of Law
WinZip Computing Inc
Wylie, Bonni
PAGE 2
Grading deposit refunds
Portable restrooms
Shipping charges
Pager service
Supplies
Parking seminar expenses
Printer repair/supplies
Computer maintenance
POST license renewals
Refund building permit
Switch truck #2 .
Tractor blade/rake/supplies
Portable restrooms
Magnets
Battery/charger repair
Management seminar books
Driving school-Keohnen
Animal boarding
Office Supplies
Rubber flooring glue
Participant fees
Laundry
Uniform expenses
Gasoline
Light bulbs/trunk organizer
Publications
Postage/coffee supplies
Concession supplies
Trailer cabling/network jack
Welding supplies
City of Stillwater pins
Security checks on phone
Name plates
TV-VCR/DARE film/tapes/paint
Property taxes
Recordings
Recycling-2nd qtr 00
Computer programming
Alcohol compliance checks
Tuition - Craig Peterson
Supplies
Alcohol compliance checks
3,000.00
74.81
24.38
452.22
28.73
397.04
134.94
167.00
585.00
249.25
30.99
2,311.35
272.93
2,964.03
4,028.75
255.33
228.00
1,057.08
597.58
5,349.71
247.50
41.27
50.93
27.75
125.14
7.82
91.56
186.78
3,286.22
353.94
595.00
1.80
14.19
266.91
20,775.00
66.00
12,690.00
75.00
28.00
600.00
78.00
52.00
EXHIBIT "A" TO RESOLUTION 2000-129
MANUAL CHECKS APRIL 2000
Appletree Institute
Pauley, Bill
US Postal Service
Volunteer Firefighters Benefit Association
ADDENDUM TO BILLS
AT and T
Greeder Electric
Northern State Power
Stillwater Fire Relief Association
US West
Adopted by the City Council this
2nd day of May, 2000
PAGE 3
Insurance retirees
Earnest money land adj Rec Center
Postage-newsletter/utility billing
Volunteer firefighters insurance
Telephone
Service - city garage
Electricity/gas
Light - generator trailer
Telephone
TOTAL
,
!
.
16,089.27
500.00
.1,750.54
1,011.00
9.87
108.00
24,991.26
68.98
1,098.04
187,535.06
.
.
. MEMORANDUM
.
.
To:
Mayor and Council
From:
Larry Dauffenbach
Date:
4/25/2000
Subject:
Modular Office Furniture
The Police Department has been looking at new cubicles and office furniture for the squad room
and sergeants office. The following four quotes have been obtained:
Facility Systems
Metro Systems
Minncor
Dayton's Commercial Interiors
$10,324.70
$12,486.75
$16,324.21
$12,222.62
Facility Systems is the lowest responsible bidder at $10,324.70. There was $8000 approved in
the Capital Outlay budget. The rest would be paid out of the forfeiture fund. There will also be
an additional fee for an electrician to come out and hook up the cubicles to our electrical system.
Staff recommends approval of the above purchase.
~ f () '9'f, 70
f,qCIUTY SHSTfrnSmC.
CIte fInit1n is_it...
845 Berkshire Lane Not1tt . ::i'
FlymOU1h, MN s@'f~'~~'/:.'
Telephone (S12) 417.3300 Fa}t"ca1~;4i7'3309
~.-'.. ;.=,(-. -'
e
INSTALLATION BID REQUESl
# 4853
",'
. .~.
?
DATE ~OUE$T DUE Of'.TE
SALESPEMSON & l# ~~,,~.,:t5'~i5r:" . ~,~;,,:~:
.,. l' " ,
Designer: -=:r-::: J. · (~ .
CONTACT:~~~:ff~/~ ' <;.
CUSTOMER NAME:
SiTE ADDRESS:
~ .1 ~
~" :'/..J~.h.,.,.....' ;'.~:;""':"'-'.;'-'i.. .
......../_- to. ..'.V~".:_, '.: ",::'~;".,-;.,>'.;;:"".....<~;"/'., ",
NUMBER OF STATIONS:
T-CONNECTORS:
WAlL RAIL; ---
:st A.D. [J Co. Struc, :J A.F.
[] Casegooc!s
h
ELECTRICAl:
WAll STRIPS:
feet TABlES: ,.--
t
60"
ESD GROUNDING:
72~
CHAIRS:
84"
96
--
~ AL. 0 Seating' 0 Vaughn WaDs 0 ~a
8 Other J'Lo,,/ d
Iu~ 7Z:<t~
o Unoccupied ~ New instabtion 0 ReCtlOfigutation
~. ~
NUMBER OF LOADING OOCXS: L, NUMBER OF ELEVAT-QRS: FreigtJt
WALL CONSTRUCTION: .zt Cement 0 ~trcck (THICKNESS' ~ ) 0 Lead - 0 Other '(
LABOR: 0 Union 15 Nonunion 0 Weekdsy 0 WeekniQht 0 Satutday ,0 Sunday 0 Hollday
/y
/
I
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SITE CONDIT:ONS: [J
00
"2
pers.
COMMENZ:
./ .
''.:) ! '<-
'/.~
NUMBeR Of FLOORS IN BUIlDING:
DESIRED PROJ CT COMPLETION DATE:
~ l/c.... /' Jb ~
~
NUMBER OF PHASES IN PROJECT
EARLIEST POSSiBlE START DATE:
/"[
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ATTACHMENTS (4 sets of eachl.:. 0 pj.,n views r drawings per sat!
o Typical isometrics/elevations r drawings per set)
o Product rlStlngs ( sheets pet set) (NO PRICES)
iNSTRUCTIONS: Based on the above information and attachments. please respcnd on company letterhead with your bid referer.cing CUI
Instanallon 8\d ReqL:est l# and containing 1) total labor hours (@ corresponding labor rate(sl, 2) total materials cost. 3i
any other cos1s. and summing Items 1. 2, and 3 arrive at 4) tots I Installation bid. Rease si9n, date, and attach YOl:r bid tc
oor Installation Bid Request form and mail to the attention of
at the FSI address above. Thank you.
sua l~CT,.QR:
BID: I !OO
SUBCONTRACTOR:
man-hrs BID: $
SUBCONTRACTOR:
man-hrs BID: $
man.hrs
FSI ORDER H(s) REF=RENCED:
S.O. #(s) REFERENCED:
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# Mfg Qty Part # Description I Options Unit Extended
HA2 A1120.Ei24N *SERIES 2 PANEL, FA8RIC, CA8LE 114.60 114.60
MGMT 67H 24W
MT *Medium Tone
MT 'Medlum Tone
58 "G1lnfusion
03 "Infusion ginseng
58 .G1lnfusion
03 "Infusion ginseng
.., HA2 A112C.6748N .SERIES 2 PANEL. FABRIC, CABLE 169.50 169.50
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58 *G 1 Infusion
03 *Infusion ginseng
5B "G 1 Infusion
03 "Infusion ginseng .
3 HA2 4 A2310.2424L 'WORK SURF, Sa-EDGE RECT LAM 2 65.70 262.80
40 24W
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4 HA2 2 ;'2332.24.18 L Work Surf,Sq-Edge Con:ave Cor 153.90 30780
Lam 240 48W
3X celery
JT just tan
5 HA2 :2 A0560.1324 -FLIPPER UNIT, A-STYLE LOCKING 93.00 186.00
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16H 48W 13D
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58 "G1 InfuSion
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7 HA2 2 G615C.24M -TASK LIGHT FOR 24W SHELF OR F 49.20 98.40
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8 HA2 2 GS15C.48M *TASK LIGHT FOR 48W SHELF OR F 61.20 122.40
LIPPER UNIT
MT "Medium Tone
. 9 HA2 1 .A.1250.67H *SERIES 2 FINISHED END 67H 12.00 12.00
MT "Medium Tone
MT "Medium Tone
10 HA2 1 A0210.62 *WALL START 62H 10.50 10.50
MT "Medium Tone
11 HA2 6 A0213.60 *WALL STRIP SOH 12.60 75.60
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12 HA2 2 A0215.62 "DRAW ROD 62H BLACK 4.80 9.60
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# Mfg Qty Part # Description' Options Unit Extended
1-:: HFS 2 G5151 . 1 9 Ped,B-Frt SU?P 200 for 24D Wcr 22290 445.80
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au black umber
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332.SS 1331.84
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353.93 707.86
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Page 2
.
MAR. 6.2000 10:13AM
MINNCOR INDUSTRIES
l"I~"NCOR.
B~ll of Ma~erials
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M-CWM-66 /XX I I WALL MOuN'l' G6~ 1 12.58 12.98
M~CWT-a4 In / / WALI/I'RACK is 49,:32 255.92
M-ECiI-66 In ! I iNn OF RON 66~ 5 7.35 36.75
M-:'WC /XX / I FOUR WAY: CAP 1 0.67 0.87
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M- SC::a:PFC-lS 0 / / / IN LINE ELECTRICAL CONNii:CTOR 5 Z.EO 13.:0
M-8CEPi'C-4X I / / FOUR WAY ELECTRICAL CO~~CTOR ~ G.49 12.98
M-CEPBF-SP. In / I SASE Fi~ RI3nT e WIRE 1 54.51 54.5l
M-S8CERW-2 IXX / ! aECBPTACLE-EIGh~ WIRE (SI~GLE) 2 5.1S lO.39
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MAR. 6.2000 :0:14AM
MINNCOR INDUSTRIES
NO. 260
P.6
M:NNCOR
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E~TRACT DATE: 03-03-2000
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TITLE
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MeJl10randum
To: Mayor Kimble and City Council Members
cc: Nile Kriesel
From: Larry Dauffenbach, Police Chief
Date: 04/27/00
Re: New Copy Machine
Stillwater Police Department needs a new copier. After trying several different
copiers, my staff recommends purchasing a Mita AI 4040 copier. This copier will
besffitthe needs of the police department. Total cost of copier is $12,999 including
tax, delivery and set-up. $13,500 was placed in budget.
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Staff recommends approval of new copy machine.
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1
LARRYJ.DAUFFENBACH
CHIEF OF POLICE
illwater
--.:
\
CRAIG T. PETERSON
CAPTAIN
.
THE BIRTHPLACE OF MINNESOTA
POLICE DEPARTMENT
To:
Chief Larry Dauffenbach
From:
Margaret Seim, Records
'7'J7SQU/j
Re:
Requesting Approval of New Copier for PD Headquarters
Date:
April 26, 2000
As directed by you a few months back, I have undertaken the process of rmding a new copier for our
department. I compared copiers and the costs associated with them from three different companies in the
metro area. They were: Coordinated Business Systems, IKON and Marco. From these 3 companies I
looked at 4 different copiers that were available and in our budget range. From these 4 copiers we had 3 of
them brought to our PD for demonstrations. Some of our considerations for choosing a new copier were
computer networking capability, ease of operation, associated costs with the copier, speed, features and the
reliability of the cornpany who would do our maintenance. The brand names of the 3 copiers that were
demonstrated were a Mita (from Coordinated Business Systems), a Minolta (from IKON) and a Sharp
(from Marco). Some details on these copiers are as follows:
Mita Cost: $12,999.00 (tax included)
Ai4040
Cost per copy: $50.00 per month (up to 5000 copies/month)
Overage billed at $.01 per copy
Networking Charge: 1st year-no charge $45.00/quarter (Not
Required)
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Minolta Cost: $13,500.00 (plus tax)
Di520
Cost per copy: $63.96 per month (up to 5200 copies/month)
Overage billed at $.0123 per copy
Networking Charge: No charge
Sharp Cost: $10,278.00 (plus tax)
(RA-405)
Cost per copy: $.0131 per copy (up to 62,000 copies/year)
Overage billed at $.0131 per copy
Networking Charge: No charge
My first choice of a copier for our department is the Mita copier. I feel, along with many other personnel
from our department, that this copier has the most features that we would use and is by far the most user
friendly copier that we tried out. I am also very happy with the company that will be doing our service.
Coordinated Business Systems happens to be the company we have been with for the last 5-10 years and
we have been very satisfied with their service. I feel that the purchase of this new digital copier along with
the networking associated with it will be of great benefit to our department.
Any questions, please let me know. See attached information.
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212 North 4th Street · Stillwater, Minnesota 55082
Business Phone: (651) 351-4900 · Fax: (651) 351-4940
Police Response/Assistance: 911
. . ArR-.~I-l~u~(IH~) ~~:~~
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Recommended System
Mita Pointsource Ai 4040 Digital Imaging System
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General Features
40 Copies Per Minute
Warm Up Time: 2 Minutes
First Copy Speed: 4.5 Seconds
Reduction/Enlargement
Zoom Lens (25% - 400%)
Continuous Copying Up To 999
Four 550 Sheet Paper Drawers
100 Sheet Intelligent Stack Bypass
Automatic Exposure Control
Automatic Paper Selection / Automatic Paper Switching
Automatic Magnification Selection
Book Copy
Copy Interrupt
Text I Photo I Combination
XY Zoom
Page Numbering
Electronic Sorting
Recommended Configuration
Mita Pointsource Ai 4040 Digital Imaging System
5 Paper Sources
Unlimited Duplexing
3000 Sheet Finisher
2 and 3 Hole Punch
3 Position Stapling
Print System G and PC Media to Connect
Investment
Stillwater Police's Price: $12,999.00
(tax included)
. Pricing Valid Until March 31, 2000
milii
APR-27-2000 05:54
95/;
P.02
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Service Supply Program
(Billed Quarterly) .
$50.00 per month includes 5,000 copies per month.
All service, parts and labor, preventative maintenance, drums, rollers, black toner and black
developer. Paper and staples not included. OVG billed @ $.01 per copy.
Advantages of Service Supply Program With
Coordinated Business Systems, Ltd.
· Geographic Representatives for consistent service and quality.
· Experienced, factory trained technicians.
· Genuine Mita supplies.
· Fresh supplies always in stock.
· Guaranteed yields (based on 6% fill).
· Using Coordinated Business Systems supplies guarantees highest quality copies.
· Remote diagnostics for proactive care and service support.
.
Other Information
Delivery and Installation Included
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mila
04/26/2000 WED 13:58 FAX
I4J 0021002
..
1~~~uflOl\5& Stillwater Police Department
Financials
System Configuration
Mlnolta Di520 Digital Imaging System
'* Automatic Reversing Document Feeder (Semi Automatic Document Bypass)
*' Print and Copy in One Unit
*" Limitless Duplexing
* Three-Hole Punch
*" Multi-position Stapling
'* Sort/Collate
* Networked Interface Card
* 3.850 Totlll Sheet 'Paper Supply
IKON Recommends: Ownership
Per the University of Minnesota Contract Pricing - Contract # 112
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Total Investment. ,.. .............. ..........., _............ ............., ......................... ....... .,. ..... ........ ........... $13,500.00
Delivery, lnstal1ation and Tmining .........................., ......................... ................................... No Charge
IKON's Full Service Maintenance Agreement
Monthly Investment of $63. 96 Includes:
*' Full parts and labor protection
* All-inclusive supply program (toner and developer) - excluding paper and staples
=* Guaranteed four-hour on-site service response time
=* hnages per month: 5,200
=* Excess images at: $.0123 per image
* Lifetirne repair or replacement warranty
* Extended hour service options available
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Imaging Solution for Stillwater POlice Department. March 21, 2000, Page 7
APR-26-2000 14:14
95%
P.02
TO: MJrgie
Phone Number: '651.351.4900
Fax Number: 651.351.4940
FROM: John Hewitt
Phone Number: 651.634.6119
Fax Number: 651.636.2855
DICITAL DOCUMENT SYSTEM RECOMMENDATJ:ONS
FOR
STILLVVATER POLICE DEPARTMENT
.
February 23, 2000
CURRENT SITUATION
Currently have an Mita OC-3785.
DIGITAL DOCUMENT SYSTEM OPTION
- Sharp AR-405 Digital Imager
. 40 Copies Per Minute
. (3) Tray Stapler/Finisher
. (3) 500-Sheet Paper Sources
. 50-Sheet Bypass
. Unlimited Trayless Duplexing
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PURCHASE PLAN/MARCO GUARANTEE
If you are not satisfied with your new Sharp digital system within three years of installation, Marco will replace
it without charge when continuously maintained under a Marco service and supply agreement or Preferred
Service Plan. You will receive an identical model or a system with comparable features and capabilities.
Purchase Price
- Sharp AR-405 Network Connected Digital Imager ................................................................................ $10,278.00
DELIVERY, INSTALLATION. INITIAL SUPPLIES, a INITIAL TRAINING INCLUDED
SERVICE & SUPPLIES ON PURCHASE
Sham AR-405 Diqitallmaqer
A service and supply contract is available for the above system at $.0131 per copy/print (62,000
copies/year), which includes all parts, labor, mileage, drums, toner, and deveioper-everything except paper
and staples. Meter readings will be taken annually or semi-annually and any overages will be billed at that
time at $.0131 per copy.
Above pricing does not include applicable sales tax.
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JH:mf
JH0223_1.doc
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Mernorandmn
To: Mayor Kimble and City Council Members
cc: Nile Kriesel
From: Larry Dauffenbach, Police Chief
Date: 04/28/00
Re: New employment of Sandra Siebenaler
I am requesting the appointment of Sandra Siebenaler to full time police
Sandra is a six-year veteran officer from Caledonia, Minnesota. I feel she
excellent addition to our department. The hiring date would be effective
provided she passes all physical and psychological exams.
1
APPROVING FULL-TIME EMPLOYl\1ENT
OF SANDRA SIEBENALER
AS PATROL OFFICER
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the full-time
employment of Sandra Siebenaler as Patrol Officer, from and after May 16, 2000 for a
probationary period of 12 months is hereby approved, contingent upon the results of the pre-
employment physical agility and psychological exams. Said Sandra Siebenaler shall receive
salary at the Start Step and benefits as specified in the Agreement between the City of Stillwater
and Law Enforcement Labor Services, Local 257.
Adopted by the City Council this 2nd day of May 2000.
Jay Kimble, Mayor
ATTEST:
Modi Weldon, City Clerk
--1
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Met110randum
To: Mayor Kimble and City Council Members
cc: Nile Kriesel
From: Larry Dauffenbach, Police Chief
Date: 04/28/00
Re: New employment of Brian Brochu
I am requesting the appointment of Brian Bruchu to full time police patrolman.
currently employed at Washington County as a jailer. I feel that Brian will
addition to our department. The hiring date would be effective May
he passes all physical and psychological exams.
1
APPROVING FULL-TIME EMPLOYMENT
OF BRIAN BRUCHU
AS PATROL OFFICER
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the full-time
employment of Brian Bruchu as Patrol Officer, from and after May 17,2000 for a probationary
period of 12 months is hereby approved. Said Brian Bruchu shall receive salary at the Start Step
and benefits as specified in the Agreement between the City of Stillwater and Law Enforcement
Labor Services, Local 257.
Adopted by the City Council this 2nd day of May 2000.
Jay Kimble, Mayor
ATTEST:
Modi Weldon, City Clerk
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e
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ADDENDUM NO.1
TO THE
AGREEMENT BETWEEN THE CITY OF STILL WATER
AND
MINNESOTA TEAMSTERS PUBLIC AND LAW ENFORCEMENT
EMPLOYEE'S UNION, LOCAL 320
REPRESENTING STILLWATER PUBLIC MANAGER'S ASSOCIATION
DATED JANUARY 1, 1999 - DECEMBER 31,2001
The City of Stillwater and Minnesota Teamsters Public and Law Enforcement Employee's
Union, Local 320 Representing Stillwater Public Manager's Association hereby agree to the
following:
Amending Article X-Salaries, by amending Appendix "A-2," Appendix "A-3" for Community
Development Director I and II as follows:
Community Development Director II
AVt>endix A-3
Annual Salary After After After After
Entry 6 Months 1 Year 2 Years 3 Years
2000 61,830 63,548 65,265 66,983 68,700
. 2001 63,685 65,454 67,223 68,992 70,761
The City of Stillwater and Minnesota Teamsters Public and Law Enforcement Employee's
Union, Local 320 Representing Stillwater Public Manager's Association also hereby agree that
the Community Development Director II annual salary and monthly longevity schedule are only
applicable when the Community Development Director II has supervisory responsibility for the
Building Inspections department in addition to the Community Development Director duties.
In the event that the supervisory responsibilities for the Building Inspections department are
removed from the Community Development Director II duties, the employee shall be paid at the
current salary and longevity rates until such time that the Community Development Director
salary and longevity schedule meets or exceeds the current rate. At such time the Community
Development Director salary and longevity schedule exceeds the current salary and longevity
pay, the employee shall be paid at the higher step, closest to their current salary and longevity.
.
IN WITNESS WHEREOF, the parties have executed this Agreement on this _ day of May .
2000.
FOR THE CITY OF STILL WATER
FOR MN TEAMSTERS, LOCAL 320
REPRESENTING STILL WATER MANAGERS
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APPROVING ADDENDUM NO.1 TO THE AGREEMENT BETWEEN
THE CITY OF STILL WATER AND
MINNESOTA TEAMSTERS PUBLIC AND LAW ENFORCEMENT
EMPLOYEE'S UNION, LOCAL 320
REPRESENTING STILL WATER PUBLIC MANAGER'S ASSOCIATION
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the attached
Addendum to the Agreement Between the City of Stillwater and Minnesota Teamsters Public
and Law Enforcement Employee's Union, Local 320, Representing Stillwater Public Manager's
Association is hereby approved.
Adopted by the City Council this 2nd day of May 2000.
Jay Kimble, Mayor
ATTEST:
Modi Weldon, City Clerk
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. MEMO
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To:
From:
Subject:
Mayor and City Council
I J iT.../
Klayton Eckles, City Engineer )C--...
Modification of Job Descriptions and Approval of Hiring Process for the New
Public Works Employees
April 28, 2000
/
Date:
Discussion: In the very near future the Public Works and Parks Department will have three
openings for maintenance positions. One position was created when Nick Chaves was promoted
to Assistant Public Work Superintendent another position opens up at a result of Scott Schmidt's
departure from the Parks Department, and it appears that a third position will open up as a result
of retirement.
As part of the reorganization, the City Council discussed previously the concept of more open-
ended job descriptions which would allow cross training, increased work variety, and a more
skilled labor force. It would also create an additional experience level between the equivalent
labor maintenance and light equipment.
The proposed new job descriptions would range from Maintenance Worker I through
Maintenance Worker IV and th~d be a number of areas of specialities in each of these
categories including utilities, streets, parks equipment maintenance. The proposed job
descriptions are attached. .
Recommendation: Staff would recommend that the City Council approve the revised job
descriptions and the advertisement for new employees under these job descriptions.
Action Required: If the Council concurs with staff recommendation, Council should pass a
resolution approving the revised job descriptions for labor maintenance workers.
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APPROVING NEW POSITION DESCRIPTIONS FOR
MAINTENANCE WORKER I, II, III AND IV
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the position
descriptions, as proposed, for the following job classifications are hereby approved:
Maintenance Worker IV
Maintenance Worker III
Maintenance Worker II
Maintenance Worker I
BE IT FURTHER RESOLVED, that the classifications of Mechanic Helper, Parkkeeper,
Junior Parkkeeper, Licensed Sewer Maintenance Worker, Junior Licensed Sewer Maintenance
Worker, Heavy Equipment Operator, Light Equipment Operator, and LaborerlMaintenance
Worker are hereby eliminated.
BE IT FURTHER RESOLVED, that the classifications of and all employees classified as
Parkkeeper, Licensed Sewer Maintenance Worker, and Heavy Equipment Operator are hereby
reclassified as Maintenance Worker IV. Compensation for the Maintenance Worker IV
classification is at the same rate as Heavy Equipment Operator, Parkkeeper and Licensed Sewer .
Maintenance Worker according to the Agreement between the City of Stillwater and Local No.
49 International Union of Operating Engineers, AFL-CIO.
BE IT FURTHER RESOLVED, that the classification of and all employees classified as Junior
Parkkeeper, Junior Sewer Maintenance Worker, and Light Equipment Operator are hereby
reclassified as Maintenance Worker III. Compensation for the Maintenance Worker III
classification is at the same rate as Junior Parkkeeper, Junior Sewer Maintenance Worker, and
Light Equipment according to the Agreement between the City of Stillwater and Local No. 49
International Union of Operating Engineers, AFL-CIO.
BE IT FURTHER RESOLVED, that the classification of and all employees classified as
LaborerlMaintenance Worker are hereby reclassified as Maintenance Worker I. Compensation
for the Maintenance Worker I classification is at the same rate as LaborerlMaintenance Worker
according to the Agreement between the City of Stillwater and Local No. 49 International Union
of Operating Engineers, AFL-CIO.
BE IT FURTHER RESOLVED, that the effective date of this Resolution shall be June 1, 2000.
Adopted by the City Council this 2nd day of May 2000.
Jay Kimble, Mayor
e
City Clerk
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CITY OF STILLWATER
POSITION DESCRIPTION
Position Title:
Maintenance Worker IV
Department:
Public Works
Accountable to:
Public Works Superintendent or Assistant Public Works Superintendent
Positions Supervised: None
PRIMARY OBJECTIVE
To become proficient in all areas of public works by performing a variety of manual labor tasks
associated with public works maintenance activities in a skilled and safe manner, including
operations of heavy and light maintenance equipment.
ESSENTIAL FUNCTIONS
Streets
Perform patching of streets
Perform striping and sign installation
Inspect trees and assist in the removal of trees in public areas
Perform a variety of maintenance activities on streets such as hauling asphalt and other materials,
spreading or dumping materials, patching streets, and assisting in striping and signing work.
Prepare street surfaces for repairs; performs crack sealing on streets and parking lots using light
equipment.
Operates trucks in performing snow plowing, hauling and sanding activities.
Operate light and heavy equipment engaged in public works maintenance, repair and
construction activities including one-ton dump trucks, pickups, tar kettle, roller, mowers, skid
loaders, front-end loaders, backhoe chain saw, electric motors, pumps, miscellaneous hand and
power tools, carpentry, painting, plumbing and cement finishing work; tamper, compressors,
sanders, generators, shovels, wrenches, detection devices, mobile radio and phone.
Parks
-
Plow and remove snow from ice rinks, sidewalks and other areas of parks and city property.
Flood and sweep ice rinks
Plant, soil, seed, fertilize and otherwise cares for vegetation in parks and recreational facilities.
Mow grass and trim and prune trees, shrubs and other vegetation in and around parks and
recreational areas.
Perform landscaping, laying out, and constructing baseball, hockey and other playing fields and
facilities
Drag and mark fields
Daily trash pickup
Operate all parks equipment including lawn and landscaping equipment, airifier, edgers, riding
Labor Maintenance Worker IV
Page 1 of 4
mowers, weed trimmers, one-ton dump trucks, pickups, power hand tools, sprinklers, irrigation
systems, roller, push mowers, skid loaders, small front-end loaders and mobile radio and phone
U tHity
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Perform a variety of maintenance activities such as checking storm sewers, repair catch basins
and wastewater mains, raising manholes, rodding sewers and flushing duties to maintain and
clean wastewater collection lines.
Operate trucks and power-operated equipment such as jet vactor and bucket machines, as well as,
electric motors, pumps, miscellaneous hand and power tools, carpentry, painting, plumbing and
cement finishing work; tamper, compressors, generators, shovels, wrenches, detection devices,
televising equipment, mobile radio and phone.
Overall
Perform skilled work under no supervision.
Perform routine and strenuous manual labor including lifting and digging.
Perform the servicing and maintaining of a variety of tools and equipment.
Operate in a safe and efficient manner heavy and light equipment engaged in public works/parks
maintenance, repair and construction activities including pick-up trucks, mowers, backhoes,
loaders, graders, jet vactor, bucket machines and sirnilar equipment.
Perform maintenance or mechanical repair duties.
Perform a variety of manual labor tasks associated with public works maintenance activities.
Assist in mechanical responsibilities in the city garage as needed.
Performance of electrical, plumbing, painting, carpentry, masonry, welding and other general .
maintenance work on buildings, facilities, or equipment.
Provide direction of other maintenance personnel in performing assigned duties.
Maintain confined space entry permit files.
Perform inspection of safety equipment.
Maintain records of equipment inspection.
Maintain certification in CPR (cardioplyurnonary resuscitation).
Perform other work as assigned in other departments
QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or
ability required. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
EDUCATION AND EXPERIENCE
High school diploma or G.E.D. equivalent.
A combination equivalent to some experience in maintenance and construction work and
operation of equipment.
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Labor Maintenance Worker IV
Page 2 of 4
, .
Must be willing to work in adverse whether conditions.
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KNOWLEDGE, SKILLS AND ABILITIES
Proficient in all areas of the described "Essential Functions".
Ability to work a normalS hour per day, 5 day work week and occasionally on weekends and
after normal working hours.
Knowledge of the operating characteristics of assigned equipment.
Read and understand written and oral directions, safety rules, operating manuals, material safety
data sheets, etc.
Knowledge of applicable traffic laws, ordinance and regulations involved in the operation of
assigned equipment.
Knowledge of maintenance requirements of assigned equipment.
Ability to follow oral and written instructions.
Ability to make minor operating adjustments and to recognize operating deficiencies in assigned
equipment.
. Ability to perform strenuous work under varying conditions.
MINIMUM REQUIREMENTS
Valid Minnesota Commercial Driver's License.
DESIRED REQUIREMENTS
Minimum five years previous employment in Public Works.
For those who primary duties are related to Wastewater Systems:
Over five years employment in Public Works, Wastewater or Water Systems in municipal
operations. Certification as Collection System Operator, Class 5-S.D., issued by the Minnesota
Pollution Control Agency
WORK ENVIRONMENT
The work environment characteristics described here are representative ofthose an employee
encounters while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
.
Labor Maintenance Worker IV
Page 3 of 4
While performing the duties of this job, the employee regularly works in outside weather
conditions. The employee frequently works near moving mechanical parts and is frequently
exposed to wet and/or humid conditions and vibration. The employee occasionally works in high,
precarious places and is occasionally exposed to fumes or airborne particles, toxic or caustic
chemicals, and risk of electrical shock.
.
The noise level in the work environment is usually loud.
EXAMPLES OF PERFORMANCE CRITERIA
Completion of assignments in a timely and reasonable manner.
Safe and efficient operation of all assigned equipment.
Establishes good working relationships with other employees.
SELECTION GUIDELINES
Formal applications, rating of education and experience; oral interview and reference check; job
related tests may be required. Must meet following minimum qualifications:
The duties listed above are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the
position if the work is similar, related or a logical assignment to the position.
.
The job description does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs ofthe employer and
requirements of the job change.
Dated: April 5, 2000
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Labor Maintenance Worker IV
Page 4 of 4
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CITY OF STILLWATER
POSITION DESCRIPTION
Position Title:
Maintenance Worker III
Department:
Public Works
Accountable to:
Public Works Superintendent or Assistant Public Works Superintendent
Positions Supervised: None
PRIMARY OBJECTIVE
To become proficient in two areas of public works and fatniliar with other aspects of the
department by performing a variety of manual labor tasks associated with public works
maintenance activities in a skilled and safe manner, including periodic operations of heavy
maintenance equipment.
ESSENTIAL FUNCTIONS (Proficient in at least TWO and familiar with other areas)
Streets
Assist in patching of streets
Assist in striping and sign installation,
May inspect trees and assist in the removal of trees in public areas
Perform a variety of maintenance activities on streets such as hauling asphalt and other materials,
spreading or dumping materials, patching streets, and assisting in striping and signing work.
Prepares street surfaces for repairs; performs crack sealing on streets and parking lots using light
equipment.
Operate trucks in performing snow plowing, hauling and sanding activities.
Operate heavy and light equipment engaged in public works maintenance, repair and
construction activities including one-ton dump trucks, pickups, tar kettle, roller, mowers, skid
loaders, small front-end loaders, chain saw, electric motors, pumps, miscellaneous hand and
power tools, carpentry, painting, plumbing and cement finishing work; tamper, compressors,
sanders, generators, shovels, wrenches, detection devices, mobile radio and phone.
Parks
Plow and remove snow from ice rinks, sidewalks and other areas of parks and city property.
Flood and sweep ice rinks
Plant, soil, seed, fertilize and otherwise cares for vegetation in parks and recreational facilities.
Mow grass and trim and prune trees, shrubs and other vegetation in and around parks and
recreational areas.
Assist in the landscaping, laying out, and constructing baseball, hockey and other playing fields
and facilities
Drag and mark fields
Daily trash pickup depending on season
Labor Maintenance Worker III
Page 1 of 4
Operate light equipment including lawn and landscaping equipment, airifier, edgers, riding
mowers, weed trimmers, one-ton dump trucks, pickups, power hand tools, sprinklers, irrigation
systems, roller, push mowers, skid loaders, small front-end loaders (under 30 hp) and similar
equipment.
.
Utility
Perform a variety of maintenance activities such as checking storm sewers, repair catch basins
and wastewater mains, raising manholes, rodding sewers and flushing duties to maintain and
clean wastewater collection lines.
May occasionally operate trucks and power-operated equipment such as jet vactor and bucket
machines, as well as, electric motors, pumps, miscellaneous hand and power tools, carpentry,
painting, plumbing and cement finishing work; tamper, compressors, generators, shovels,
wrenches, detection devices, televising equipment, mobile radio and phone.
Overall
Perform skilled work under limited supervision.
Assist in routine and strenuous manual labor including lifting and digging.
Assist in the servicing and maintaining of a variety of tools and equipment.
Operate in a safe and efficient manner heavy equipment engaged in public works/parks
maintenance, repair and construction activities including pick-up, trucks, mowers, backhoes,
loaders, graders, jet vactor, bucket machines and similar equipment.
May occasionally perform maintenance or mechanical repair duties.
Perform a variety of manual labor tasks associated with public works maintenance activities.
Assist in mechanical responsibilities in the city garage as needed.
Performance of some electrical, plumbing, painting, carpentry, masonry, welding and other
general maintenance work on buildings, facilities, or equipment.
Work may be performed under limited direction of other maintenance personnel.
Perform other work as assigned in other departments
Maintain records
Maintain certification in CPR
.
QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or
ability required. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
EDUCATION AND EXPERIENCE
High school diploma or G.E.D. equivalent.
A combination equivalent to some experience in maintenance and construction work and
operation of equipment.
.
Labor Maintenance Worker III
Page 2 of 4
Must be willing to work in adverse whether conditions.
. KNOWLEDGE, SKILLS AND ABILITIES
Proficient in two areas ofthe described "Essential Functions" and familiar with other "Essential
Functions"
Ability to work a normal 8 hour per day, 5 day work week and occasionally on weekends and
after normal working hours.
Know ledge of the operating characteristics of assigned equipment.
Ability to read and understand written and oral directions, safety rules, operating manuals,
material safety data sheets, etc.
Knowledge of applicable traffic laws, ordinance and regulations involved in the operation of
assigned equipment.
Knowledge of maintenance requirements of assigned equipment.
Ability to follow oral and written instructions.
.
Ability to make minor operating adjustments and to recognize operating deficiencies in assigned
equipment.
Ability to perform strenuous work under varying conditions.
MINIMUM REQUIREMENTS
Valid Minnesota Commercial Driver's License.
DESIRED REQUIREMENTS
Minimum three years previous employment in Public Works.
For those who primary duties are related to Wastewater Systems:
Previous employment in Public Works, Wastewater or Water Systems in municipal operations.
Certification as Collection System Operator, Class 5-S.D., issued by the Minnesota Pollution
Control Agency
WORK ENVIRONMENT
.
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions ofthis job. Reasonable accommodations
Labor Maintenance Worker III
Page 3 of 4
may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee regularly works in outside weather
conditions. The employee frequently works near moving mechanical parts and is frequently .
exposed to wet and/or humid conditions and vibration. The employee occasionally works in high,
precarious places and is occasionally exposed to fumes or airborne particles, toxic or caustic
chemicals, and risk of electrical shock.
The noise level in the work environment is usually loud.
EXAlVIPLES OF PERFORMANCE CRITERIA
Completion of assignments in a timely and reasonable manner.
Safe and efficient operation of all assigned equipment.
Establishes good working relationships with other employees.
SELECTION GUIDELINES
Formal applications, rating of education and experience; oral interview and reference check; job
related tests may be required. Must meet following minimum qualifications:
The duties listed above are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the
position if the work is similar, related or a logical assignment to the position. .
The job description does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs of the employer and
requirements ofthe job change.
Dated: AprilS, 2000
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Labor Maintenance Worker III
Page 4 of 4
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.
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CITY OF STILL WATER
POSITION DESCRIPTION
Position Title:
Maintenance Worker II
Department:
Public Works
Accountable to:
Public Warks Superintendent or Assistant Public Works Superintendent
Positions Supervised: None
PRIMARY OBJECTIVE
To become proficient in one area of public works and familiar with other aspects of the
department by performing a variety of manual labor tasks associated with public works
maintenance activities in a skilled and safe manner, including periodic operations of light
maintenance equipment.
ESSENTIAL FUNCTIONS (Proficient in ONE area and familiary with other areas)
Streets
Assist in patching of streets
Assist in striping and sign installation
May inspect trees and assist in the removal oftrees in public areas
Operate light equipment engaged in public works maintenance, snow and ice removal, repair and
construction activities including one-ton dump trucks, pickups, tar kettle, roller, mowers, skid
loaders, small front-end loaders (under 30 hp), chain saw, electric motors, pumps, miscellaneous
hand and power tools, carpentry, painting, plumbing and cement finishing work; tamper,
compressors, sanders, generators, shovels, wrenches, detection devices, mobile radio and phone.
Occasional operation or assist in the operation of equipment such as dump truck, loader, plow
truck, grader, backhoe, bucket truck and similar equipment.
Parks
-
Plows and removes snow from ice rinks, sidewalks and other areas of parks and city property.
Floods and sweeps ice rinks
Plants, soils, seeds, fertilizes and otherwise cares for vegetation in parks and recreational
facilities.
Mows grass and trims and prunes trees, shrubs and other vegetation in and around parks and
recreational areas.
Assists in the landscaping, laying out, and constructing baseball, hockey and other playing fields
and facilities
Drag and mark fields
Daily trash pickup
Operate light equipment including lawn and landscaping equipment, airifier, edgers, riding
mowers, weed trimmers, one-ton dump trucks, pickups, power hand tools, sprinklers, irrigation
systems, roller, push mowers, skid loaders, small front-end loaders (under 30 hp) and similar
Labor Maintenance Worker II
Page 1 of 4
equipment.
Utility
Assists in rodding sewers and jetting sewer duties to maintain and clean wastewater collection
lines.
Assists in the checking of storm sewers
Assist in repairing catch basins and raising manholes
May occasionally operate trucks and power-operated equipment such as jet vactor and bucket
machines, as well as, electric motors, pumps, miscellaneous hand and power tools, carpentry,
painting, plumbing and cement finishing work; tamper, compressors, generators, shovels,
wrenches, detection devices, televising equipment, mobile radio and phone.
.
Overall
Performs semi-skilled work under direct supervision.
Assists in routine and strenuous manual labor including lifting and digging.
Assists in the servicing and maintaining of a variety of tools and equipment.
Under supervision, operates in a safe and efficient manner light equipment engaged in public
works/parks maintenance, repair and construction activities including pick-up trucks, mowers
and similar equipment.
Performs other work as assigned in other departments
QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty .
satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or
ability required. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
EDUCATION AND EXPERIENCE
High school diploma or G.E.D. equivalent. A combination equivalent to some experience in
maintenance and construction work and operation of equipment. Must be willing to work in
adverse weather conditions.
KNO\VLEDGE, SKILLS AND ABILITIES
Proficient in one area of the described "Essential Functions" and familiar with other "Essential
Functions"
Ability to work a normal 8 hour per day, 5 day work week and occasionally on weekends and
after normal working hours.
Knowledge of the operating characteristics of assigned equipment.
.
Labor Maintenance Worker II
Page 2 of 4
Ability to read and understand written and oral directions, safety rules, operating manuals,
material safety data sheets, etc.
.
Knowledge of applicable traffic laws, ordinance and regulations involved in the operation of
assigned equipment.
Knowledge of maintenance requirements of assigned equipment.
Ability to follow oral and written instructions.
Ability to make minor operating adjustments and to recognize operating deficiencies in assigned
equipment.
Ability to perform strenuous work under varying conditions.
MINIMUM REQillREMENTS
Valid Minnesota Driver's License with ability to obtain a CDL within one year of employment.
DESIRED REQUIREMENTS
Valid CDL Driver's License
For those who primary duties are related to Wastewater Systems:
. Previous employment in Public Works, Wastewater or Water Systems in municipal operations.
Certification as Collection System Operator, Class 5-S.D., issued by the Minnesota Pollution
Control Agency
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee regularly works in outside weather
conditions. The employee frequently works near moving mechanical parts and is frequently
exposed to wet and/or humid conditions and vibration. The employee occasionally works in high,
precarious places and is occasionally exposed to fumes or airborne particles, toxic or caustic
chemicals, and risk of electrical shock.
The noise level in the work environment is usually loud.
EXAMPLES OF PERFORMANCE CRITERIA
.
Completion of assignments in a timely and reasonable manner.
Labor Maintenance Worker II
Page 3 of 4
Safe and efficient operation of all assigned equipment.
Establishes good working relationships with other employees.
SELECTION GUIDELINES
Formal applications, rating of education and experience; oral interview and reference check; job
related tests may be required. Must meet following minimum qualifications:
The duties listed above are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the
position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs of the employer and
requirements of the job change.
Dated: March 14,2000
Labor Maintenance Worker II
Page 4 of 4
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CITY OF STILL WATER
POSITION DESCRIPTION
Position Title:
Maintenance Worker I
Department:
Public Works
Accountable to:
Public Woks Superintendent or Assistant Public Works Superintendent
Positions Supervised: None
PRIMARY OBJECTIVE
To perform a variety of manual labor tasks associated with public works maintenance activities
in a skilled and safe manner, including periodic operations oflight maintenance equipment such
as mowers and pick-ups.
ESSENTIAL FUNCTIONS
Performs semi -skilled work under direct supervision.
.
Assists in strenuous manual labor including lifting and digging.
Under supervision, operates light equipment engaged in public works/parks maintenance, repair
and construction activities including pick-up, trucks, mowers and similar equipment.
Performs a variety of maintenance activities on streets, parks and sewers such as spreading
materials, patching streets, assisting in striping and signing work, assisting in rodding sewers and
cleaning catch basins and related work.
Performs other work as required.
QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative ofthe knowledge, skill, and/or
ability required. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
EDUCATION AND EXPERIENCE
High school diploma or G.E.D. equivalent. A combination equivalent to some experience in
maintenance and construction work and operation of equipment. Valid Class Minnesota Drivers
. License. Must be willing to work in adverse whether conditions.
Maintenance Worker I
Page I of3
KNOWLEDGE. SKILLS AND ABILITIES
.
Ability to work a normal 8 hour per day, 5 day work week and occasionally on weekends and
after normal working hours.
Some knowledge of the operating characteristics of assigned equipment.
Some knowledge of the work hazards and applicable safety precautions associated with assigned
equipment and operations.
Ability to read and understand written and oral directions, safety rules, operating manuals,
material safety data sheets, etc.
Some knowledge of applicable traffic laws, ordinance and regulations involved in the operation
of assigned equipment.
Some knowledge of maintenance requirements of assigned equipment.
Ability to follow oral and written instructions.
Ability to make minor operating adjustments and recognize operating deficiencies in assigned
equipment.
.
Ability to perform strenuous work under varying conditions.
SPECIAL REQUIREMENTS
Valid Minnesota Driver's License.
TOOLS AND EQUIPMENT USED
Motorized vehicles and equipment including lawn and landscaping equipment, tractors and
mowers; airifier, chain saw, edgers, weed trimmers, electric motors, pumps, sprinklers, irrigation
systems; miscellaneous hand and power tools for turf maintenance, carpentry, painting, plumbing
and cement finishing work; tamper, compressors, sanders, generators, shovels, wrenches,
detection devices, mobile radio and phone.
.
Maintenance Worker I
Page 2 of3
.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee regularly works in outside weather
conditions. The employee frequently works near moving mechanical parts and is frequently
exposed to wet and/or humid conditions and vibration. The employee occasionally works in high,
precarious places and is occasionally exposed to fumes or airborne particles, toxic or caustic
chemicals, and risk of electrical shock.
The noise level in the work environment is usually loud.
EXAMPLES OF PERFORMANCE CRITERIA
Completion of assignments in a timely and reasonable manner.
Safe and efficient operation of all assigned equipment.
Establishes good working relationships with other employees.
. SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference check; job
related tests may be required. Must meet following minimum qualifications:
The duties listed above are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the
position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs of the employer and
requirements of the job change.
. Dated: May 2, 2000
Maintenance Worker I
Page 3 of3
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. MEMO
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.
To:
From:
Subject:
Date:
Mayor and City Council /'
K1ayton Eckles, City Engineer I- j,[ ./
Year 2000 Equipment Rental Rates
April 28, 2000
Discussion:
Periodically the City receives requests for assistance from neighboring cities and the county and
often times perform services associated with developments such as street sweeping. When
performing these services, it results in a service charge to the recipient. In the past, our
equipment rates have been below the prevailing market rates. This has resulted in a fairly high
demand for the use of our equipment and also resulted in the City not recovering the realistic
costs of owning and operating this equipment. Therefore, we propose new rates for the year
2000.
It is proposed that our new rates be calculated on a formula based on the capital replacement cost
of the equipment divided by 1,000. Thus, a $225,000 sewer vactor would be charged at a rate of
$225/hour. In the event that an entity such as the county wishes to use just the equipment, the
labor costs can be deducted from the rates we charge.
Action Required: If Council concurs with this action, Council should pass a motion adopting a
resolution enacting the equipment rental rates for City equipment based on capital replacement
costs.
PUBLIC WORKS EQUIPMENT RENTAL RATES
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the rates for
Public Works Equipment Rental, including labor, to be calculated on a formula based on the
capital replacement cost of the equipment divided by 1,000 is hereby approved. The rate shall be
adjusted accordingly in the event that the equipment is rented without the labor.
Adopted by the City Council this 2nd day of May 2000.
Jay Kimble, Mayor
ATTEST:
Modi Weldon, City Clerk
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e
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ORDINANCE NO.
AN ORDINANCE AMENDING THE CHARTER
OF THE CITY OF STILLWATER
THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN:
The following changes are made to the City Charter pursuant to Minn. Stat. 9410.32, Subd. 7:
ARTICLE V. ENACTING. Charter Section 5.011 "Powers and Duties of Council",
Section 5.012 "Budget and Finance Responsibilities of the Council", and Section 5.013
"Planning Responsibilities of the Council" are added to hereafter read as follows:
"5.011 Powers and Duties of the Council. The Council shall act as the legislative
body of the City. The Council may enact ordinances. The Council shall be responsible for the
duties of the City imposed by law. The Council shall make and be responsible for all policy
decisions. The Council may make investigations into the affairs of the City, the conduct of any
department or office of the City. The Council may subpoena witnesses and take testimony. The
Council shall appoint, suspend or remove the City Attorney and the City Administrator, and
upon the recommendation of the City Administrator appoint, suspend or remove all other City
Officials, Department Heads and Supervisory Employees. No official or employee shall contract
debts to bind the City, or make any improvements in the City, unless authorized by a majority
. vote of the Council.
5.012 Budget and Finance Responsibilities of the Council. The Council shall adopt
the City's annual budget and capital budget. The Council shall be responsible for appropriation
and revenue ordinances and for auditing of accounts.
5.013 Planning Responsibilities of the Council. The Council shall adopt a
Comprehensive Plan and adopt zoning and other land use control ordinances that are consistent
with the plan. The Council shall adopt development regulations by ordinance to implement the
plan."
ARTICLE VI. AMENDING. Charter Section 6.01 "Duties of Mavor" IS amended to
hereafter read as follows:
"6.01 Duties of Mayor. The Mayor shall see that the laws of the State, the
provisions of this charter, and the ordinances, resolutions, regulations, bylaws, and orders of the
City are all duly observed within the City; and shall see that all contracts made with the City are
faithfully performed. In addition to serving as the President of the Council, the Mayor is the
head of the City for ceremonial purposes and is recognized as the ambassador by the Governor
for purposes of military law. The Mayor is the chief legislator and leader of the policy making
team, the Council, and performs a facilitative leadership role in helping the Council and the staff
perform better. The Mayor shall be the liaison between the Council and the City Administrator.
The Mayor shall promote communication among officials and with the public and provide focus
.
and leadership in the development of policy. The Mayor shall exercise such other powers and
perform such other duties as may be prescribed by law and ordinance."
.
ARTICLE VII. AMENDING. Charter Section 7 "Administration of City Affairs" is amended
to hereafter read as follows:
"7.01 The City Administrator. The Council shall appoint an Administrator to be the
chief administrative officer of the City. The Administrator shall appoint, suspend or remove all
City Employees, except where otherwise provided by law or by Section 5.011 of the City charter.
In exercising the authority granted under this section, the Administrator must follow the
personnel policy adopted by the Council and also be bound by any labor agreements to which the
City is a party. The Administrator shall also recommend to the Council the appointment,
suspension and removal of all Department Heads, City Officials and Supervisory Employees,
except as otherwise provided by law or this charter.
The City Administrator shall direct and supervise the administration of all departments, offices
or agencies of the City except where otherwise provided by law or the City Charter. The City
Administrator or the Administrator's designee shall attend all City Council meetings and take
part in discussions. The City Administrator shall see that all laws, provisions of the charter and
acts of the Council, are faithfully executed.
The City Administrator shall prepare and submit the annual budget and capital program to the
Council. The City Administrator shall also prepare and submit to the Council a long-range
capital program. Annually the City Administrator shall submit to the Council and make .
available to the public a complete report on finances and administrative activities of the City.
The City Administrator shall make reports to the Council concerning the operations of City
departments, offices and agencies that are subject to his/her jurisdiction and keep the Council
fully advised as to the condition of the City's financial condition and the future needs of the City.
The City Administrator shall provide staff support for the Mayor and the Council. The City
Administrator shall perform such other duties as may be assigned by the Council."
Section 7.01 is renumbered as 7.02.
Section 7.02 is deleted.
Section 7.03 is deleted.
Section 7.04 is renumbered as 7.03.
Section 7.04 is added to hereafterread as follows:
"7.04 The Council shall have the power to create and discontinue offices, prescribe the
duties pertaining thereto, as the needs of the City may require, and establish personnel policies
and procedures."
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2
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.
Section 7.05 is deleted.
Section 7.06 is renumbered as 7.05.
Section 7.07 is renumbered as 7.06.
Adopted by the City Council of the City of Stillwater this _ day of
1999.
Jay L. Kimble, Mayor
ATTEST:
Morli Weldon, Clerk
3
*****
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7.02 Fiscal year. The fiscal year of the City shall commence upon the first day of
January and end the thirty-first day of December in each year.
7.02 City officials. The administrative po"vers, authority and duties of the various City
officials, not othcf\vise provided for shall be determined and assigned amoag such officials by
thc Council. Thc Council shall set rules, regulations and orders as may be necessary or proper to
secure economy and efficiency. [No offieial ar employee shall eontraet debts to bind the
City, or make any improvements in the City, tlRless authorized by a majority vote of the
Council. ]
7.03 .^..ppointment of City officials. All Chief officials shall be appointed or removed by
a majority yote of the Council. .\fter the election of its members, the council shall at its first
meeting, or within forty (10) days thereafter, appoint the chief officials of the City, and prescribe
their rcspcctivc duties and rcsponsibilities.
7.03-1.Q4 Bonds. The Council shall fix the amount of the bonds to be required of
appointive officials.
7.05 Crcating and discontinuing offices. Thc Council shall hayc pov/cr to creatc and
discontinue officcs and employments, to proyide the mcthods of filling them, and prcscribing thc
dutics pcrtaining thcrcto, as thc nccds of the City may rcquirc.
.
7.05~ Failure to perform. All persons holding any office or employment under the
City, whether elective or appointive, shall be required to engage in the actual work of the office
or employment so held, to the extent that their services may be necessary, for the full and
complete discharge of the duties of the office or employment, and a failure to do so shall be
grounds for removal.
7 .06~ Compensation of City officials. The Council shall fix the compensation of all
officers and employees of the City.
.
4
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,>
MFMORANDUM
TO: Mayor and City Council
FROM:
Shawn Sanders C/J
Civil Engineer
DATE: April 27, 2000
SUBJECT: Mulberry Water Street Improvement
Public Hearing
Project 200005
DISCUSSION:
The Public Hearing for the Mulberry Water Street Improvement is scheduled for May 2. Attached
are copies ofthe feasibility report, and the Public Hearing Notice sent to the residents. The project
area is Mulberry Street from Third to Second Street, and Main Street to the railroad tracks, and
Water Street from Myrtle to Mulberry Street. All streets will be upgraded from a rural section street
to urban section with curb and gutter. The downtown section of Mulberry and Water Streets will
receive some storm sewer improvements. Total Costs ofthe improvement are estimated at
$226,646.00. It is proposed to assess the property owners on a front foot basis with a street rate of
$38.42 per foot, a storm sewer rate of$12.36 and a light conduit rate of$5.36 per foot. Assessments
to the property amount will fund 40 % ofthe project with the remaining share paid for by the City.
To date, no comments have been received from the affected property owners regarding the project.
RECOMMENDATION:
It is recommended that Council hold the required Public Hearing, consider the proposed assessment
rates and if Council desires pass a resolution directing the engineer to plans and specifications.
ACTION REQUIRED:
If Council wishes to proceed with the project, they should pass a motion adopting Resolution No.
2000- ORDERING IMPROVEMENT & PREPARATION OF PLANS AND
SPECIFICATIONS FOR THE MULBERRY WATER STREET IMPROVEMENT.
(PROJECT 200005)
RESOLUTION NO. 2000-
ORDERING IMPROVEMENT & PREPARATION OF PLANS & SPECIFICATIONS
FOR THE MULBERRYIWATER STREET IMPROVEMENT
(PROJECT 200005)
WHEREAS, a resolution of the City Council adopted the 4th day of April, 2000, fixed a
date for a council hearing on the proposed street improvements of Mulberry and Water Street
Improvements; and
WHEREAS, ten days mailed notice and two weeks published notice of the hearing was
given, and the hearing was held thereon on the 2nd day of May, 2000, at which time all persons
desiring to be heard were given an opportunity to be heard thereon;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
STILLWATER, MINNESOTA:
1. The improvement designed as Mulberry and Water Street Improvements is hereby
ordered as proposed in the council resolution adopted the 2nd day of May, 2000.
2.
City of Stillwater Engineering Department is hereby designated as the engineer for this
improvement. They shall prepare plans and specifications for the making of such
improvement.
Adopted by the Council this 2nd day of May, 2000.
Jay Kimble, Mayor
Attest:
Morli Weldon, City Clerk
'.
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MEMORANDUM
To: Mayor and City Council
From: Shawn Sanders, Civil Engineer
Date: March 30, 2000
Re: Mulberry-Water Street Improvement
Project 2000-05
DISCUSSION
The plans and specifications are progressing for the McKusick Ravine Project, which
improves storm water flow from Lake McKusick to the St. Croix River. While most of
the project is in the ravine, some ofthe construction will take place in the street right of
way along Mulberry Street. It is proposed to reconstruct the section of streets that are
affected by the new storm sewer installation that are not currently an urban street. These
street sections include Mulberry Street from 3rd Street to 2nd Street and Mulberry from
Main Street to the railroad tracks. Although the block of Mulberry from Main Street to
2nd Street will be disturbed as part of the storm sewer installation and reconstructed, this
section was assessed as part ofthe Downtown Project in 1991. It is also proposed to
reconstruct Water Street from Mulberry Street to Myrtle Street. This street was not part
of the Downtown Project and remains the only street in the downtown area that is not an
urban section street.
PROPOSED PROJECT
Mulberry and Water Streets would be constructed with new curb and pavement section.
The street would be constructed with four inches of bituminous and eight inches of
aggregate. Two residential services would have their galvanized services replaced with
copper service. Sidewalks would be installed on the south side of Mulberry between 2nd
and 3rd Street and on the west side of Water Street. Storm sewer would be added on
Water Street and on Mulberry from Main to the railroad tracks. There are no plans for
pedestrian lighting at this time, but now is time to provide for conduit for future lighting
along Water Street and Mulberry from Main Street to the railroad tracks. The City would
work with NSP on the installation ofthe conduit. The cost of the project, which includes
engineering administration and contingencies, is shown below:
Street Costs
Storm Sewer
Lighting Conduit
Water Service Replacement
TOTAL COSTS
$189,809.00
$23,085.00
$10,000.00
$3,752.00
$226,646.00
PROJECT FINANCING
On reconstruction projects, it is proposed to assess 50% of the street reconstruction costs
to the affected property owners. The remaining portion would be paid for by the City.
Water service replacement, storm sewer and the lighting conduit would be assessed at
100% cost to the resident. It is proposed to assess each property based on lineal foot of
frontage along the project. Front footage in the project area totals to 2470 feet, which
would amount to a street assessment rate of$38.42 per foot. Assessment rates for storm
sewer and lighting conduit are $12.36 and 5.36 respectively. Water service replacement
would amount to $1876 per home. The table below shows the breakdown of how the
project is financed:
Assessments Costs:
City Costs
Water service replacement
Total
$85,444.00
$137,459.00
$3752.00
$226,646.00
37%
61%
2%
100%
PROJECT TIME LINE
If Council approves the feasibility report, the public hearing would held the first meeting
in May. Ifthe project proceeds from that meeting, the plans and specs would be prepared
and would be combined with the McKusick Ravine plans that Bonestroo is preparing for
bid. Construction would start in July and be completed by October.
RECOMMENDATION
Since this project is feasible from an engineering standpoint and this project is cost
effective, it is recommended that Council accept the feasibility report for the Mulberry
and Water Street Improvements and order a public hearing to be held on May 2nd at 7:00
p.m.
ACTION REQUIRED
If Council wishes to proceed with the project, they should pass a motion adopting
RESOLUTION NO. 2000- RESOLUTION RECEIVING REPORT AND
CALLING HEARING ON MULBERRY AND WATER STREET
IMPROVEMENTS (PROJECT 2000-05)
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April 11, 2000
RE: Mulberry and Water Street Improvements
Dear Property Owner:
Attached you will find a Public Hearing Notice officially notifying you of the Public
Hearing scheduled for Tuesday, May 2, 2000, at the City Hall Council Chambers. The
purpose of hearing is to discuss street, sidewalk and storm water improvements to
Mulberry Street between 2nd and 3rd and Main and the railroad tracks and to Water Street
between Mulberry and Water Street.
Segments of Water and Mulberry Streets remain as the one ofthe few streets that aren't
constructed to an urban section street. This summer the City will make improvements to
the storm sewer that would increase improve the flow from Lake McKusick to the St.
Croix River by installing a storm sewer pipe. The location of the pipe follows Mulberry .
Street from the river to the Ravine and enters the ravine just west of Fourth Street. Since
work will be done in the area and Mulberry Street between would be disturbed for the
installation of storm sewer, now would be an appropriate time to upgrade these streets.
To reconstruct the streets the existing bituminous surface would be removed and replaced
with a thicker pavement section with new curb and gutter. It is planned to install
sidewalks on the south side of Mulberry Street from 2nd to 3rd and on the west side of
Water Street from Myrtle to Mulberry Street. In the past the City has required properties
that have galvanized water services to be replaced in at the same time of street
reconstruction. This project has two services that will need to be replaced. New storm
sewer as well as conduit for future lighting would be installed along Water Street.
Total costs for the project amount to $226,646.00, on typical street reconstruction
projects 50% of the costs are assessed to the to the property owners. Storm sewer and
conduit would be assessed 100% to the property owners in the downtown area. Water
service replacement is also assessed at 100%. Assessments are being charged on a front
foot basis and are as follows $38.42 for the properties on Mulberry between 2nd and 3rd
and $56.14 for all other properties. Water service replacement is estimated at $1876 per
home. The property owner does have the option to hire his own contractor for the water
service replacement. The cost of the City's storm sewer project along Mulberry
Street is not being assessed to any property owner.
.
,.
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The hearing for this proposed project is your opportunity to gain additional information
about the project and voice your comments, prior to the Council making a final decision
on whether to proceed with this project. You may participate in the hearing by attending
and voicing your comments or by sending a letter to the Council prior to the meeting.
Should you have any questions about this project prior to the meeting please feel free to
give me a call at (651) 430-8835.
Sincerely,
Shawn Sanders, PE
Civil Engineer
...
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.
.
. MEMO
To:
From:
Subject:
Date:
Mayor and City Council
Steve Russell, Community Development Director
Trail Plan for Territorial Prison
April 28, 2000
~
Background
In January, the City Council authorized the preparation of a Territorial Prison Trail Plan to
provide guidance for construction during project development and stormwater drainage
improvement construction and information to present to the state legislature for possible funding.
Mr. Cain was able to use early versions of the plan for presentation to the legislature.
In developing the plan, input was received from the Planning Commission, Historic Preservation
Commission and Parks Board. The Parks Board approved the plans at their meeting of April
24th, 2000. The Territorial Prison developer's representative was at the Parks Board meeting to
review the plans.
.
With the plan in place, it may be possible to include phases of plan improvement, funding,
landscaping, paving, etc. as part of site work.
The owner of the Territorial Prison site will maintain the trail and landscaping after construction.
Recommendation: Approval of Territorial Prison Trail Plan.
Attachment: Plan
.
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3- 2-'/-r.9d
Jill Greenhalgh, representing R TR, also expressed a. concern that the proposed event would ba
held the same weekend as RTR's annual house tour fund-raiser. .
Bruce 'Wilkerson, downtown gift shop co-o\Vller, said he didn't care who sponsors an event, he
doesn't want any more events held downtown because of the negative impact on business.
Chuck Dougherty, Stillwater Area Chamber of Commerce, asked the Board to develop a policy
regarding the use of parks.
Mr. Cummings noted the city's entire riverfront is in flux. He noted that the future development
of Aiple Park and the north end of Lowell Park might provide some flexibility in developing an
overall policy regarding the use of parks, Lowell Park in particular.
Mr. Peterson brought the discussion to a close by noting there was no, action to be taken as the
applicant was not present and assuring those in attendance that the Bo'ard would be sensitive to
comments received should the request be considered again at some future meeting.
Territorial Prison trail
Amy Stefan of Stefan Associates briefly reviewed a concept plan for a trail/pathway at the
Territorial Prison site. She said the plan is purely conceptual at this point, with much depending
on the private developers. She said she, along with Brent Peterson, are looking at a number of
areas to incorporate into the interpretive elements of the trail - the history of the prison itself
(wardens, prisoners, related buildings); the natural environment; and Native American.
history/Battle Hollow.
Ms. Amrein asked about the wetlands shown on the plan. Ms. Stefan said the placement of the
wetlands is conceptual; they are working with Barr Engineering on that aspect of the plan. Ms.
Amrein asked if there were any plans to tie the Territorial Prison pathway into Pioneer Park. Ms.
Amrein noted the steps at the \Varden House are hazardous and suggested that there ought to be
some safe way for pedestrians to get from Pioneer Park to the new trail. Mr. Cummings said he
would like to see some feature at the top of the middle wall (the first landing of the stairway);
Ms. Stefan said if that is done, it will have to be a separate trail due to ADA access issues. Ms.
Amrein asked about the trail surface; 'Ms. Stefan said that will be addressed as mor~ details
become available from developers/engineering studies, etc.
Long Lake trail use
Mr. Russell opened the discussion by noting that the city's Comprehensive Plan provides for a
greenway/trailway/parks plan for the entire annexation area. Some of the trails are natural trails,
such as those along wetlands and in the Brown's Creek nature area; others are paved and
intended for recreational uses, he said. And,. he said, the intent for the Long Lake trail was to
accommodate both pedestrians and bicyclists.
Mr. Cummings asked about a bicycle trail along County Road 15. Mr. Russell said the city is
working with Washington County on that trail which will eventually go all the way to Highway
96. As development Occurs, an aggregate base is being provided for the future trail; however, it
.
.
Minnesota Territorial Prison Interpretive
Information
When the first Minnesota Territorial Legislature convened at St. Paul in 1849, they
placed the Capitol there, the University at St. Anthony, and the Prison at Stillwater. At
no time is it recorded that Stillwater had a "choice" of either the Prison or University.
Construction of the prison began in 1851 with $20,000 appropriated from the Federal
Government. It was constructed at the North end of Stillwater in a ravine known as
"Battle Hollow." The area got that nickname because of a fierce battle between the
Dakota and Ojibwa Nations in early July 1839. The prison was completed in 1853, and
its first Warden, Frances R. Delano, moved into the Warden's House.
Delano's administration was extremely corrupt. Escapes were numerous and prisoners
were let out of prison when counties failed to pay the amount of money to keep the
prisoners incarcerated. Because of this, Frank Smith took over as Warden in 1858.
Smith, however, resigned the post just a few months later, and Henry N. Setzer took over
and served until 1860.
.
During the 1850s, the convicts were few, and to identify them, the convicts simply had
their heads half shaven. However, when John S. Proctor took over as Warden, he
instituted the "penitentiary stripes" to the inmates for proper identification.
The prison began to fill as more and more people came to this "new" area known as
Minnesota. By the end of Proctor's tenure as Warden, the Prison was passed its
maximum capacity, and an appropriation of$14,500 was given to the prison for
enlargement.
A series of Wardens came and went at the Stillwater Prison from 1868 to 1874. Henry
Jackman, who was appointed Warden in 1870, oversaw the largest single expansion of
the Prison. It was a $74,000 expansion that included more cell blocks, machine shops,
and wood shops. Another $5,000 of improvements followed just a couple years later
making the prison basically a city within the ravine.
On August 3, 1874, Warden John Abbott Reed was appointed. He served one of the
longest terms as Warden, 13 years. Reed was a Civil War Veteran, a State politician, and
came from Blue Earth County, Minnesota.
Albert Garvin took over as Warden in 1891. He was the first Warden to be appointed
that had any prison work in his background. He left the post the following year
becoming the Police Chief of St. Paul. Henry Wolfer replaced Garvin.
Wolfer, who also had prison experience, quickly became known as the leading penologist
in the county. He tried his hand at reform, instead of just punishment.
.
The old prison finally became to small for the need to house inmates. So in 1914, a new
prison was completed just south of Stillwater in what is now Bayport. The remaining
convicts from the old prison were chained together and marched down Stillwater's Main
Street to the new facility.
.
The old prison was left to rot and decay. In 1936, a National Youth Administration
Project tom down most ofthe prison buildings and the stone was used to line the
Mississippi River banks to fight the erosion problem. Two buildings were spared. The
Twine Factory and its warehouse were not tom down, but used for storage. The State
then sold the buildings and land to Maple Island Dairy Co. in 1941. That same year the
State signed over the old Warden's House to the Washington County Historical Society,
and it is now a county museum.
The prison site was again sold in 1996 to the City of Stillwater. In turn, the City plans to
lease the site to two developers who will restore and renovate the old historic buildings
and create inside, a 100+ room hotel and convention Center. The grounds are planned to
be groomed and a historical walkway within the old prison walls.
WARDEN HENRY WOLFER:
THE "MODERN" WARDEN
Wolfer began his prison work in Joliet, Illinois in 1872. He moved on to several other
prisons, and then he became a deputy warden at Stillwater in 1885, and served in that .
capacity until his appointment as warden in 1892.
He was born at Munith, Michigan on March 23, 1853, the son of John and Sarah Wolfer.
He was educated at the common schools and at a commercial college in Joliet, Illinois.
Wolfer believed in the good time law, that is, a prisoner could take time offhis sentence
by doing "good" time, not breaking rules or otherwise getting in trouble. He believed
that the convicts should try to use their time behind the walls of Stillwater's prison to
educate and make themselves better.
The Warden worked endlessly after the turn ofthe twentieth century to have a new prison
built. The old prison was crowded and falling apart. The ventilation and dampness of the
old limestone buildings were taking its toll, on the moral ofthe guards and the health of
the convicts. With appropriations from the State Legislator in 1905, 1907, and in 1909,
Henry Wolfer set out to create the most modem prison in the United States.
In 1914, the "new" prison was entirely occupied, and it was lauded across the country as
the prison of the future. With his job seemingly done, Wolfer resigned as warden in
October 1914. He became known across the county as the leading penologist in the
United States. He retired to Long Beach, California with his family.
.
.
At Northfield the citizens rallied and squashed the robbery attempt. Although the James
Brothers escaped, the Youngers were captured two weeks later and pled guilty to Murder
in the first degree. They were sentenced to life imprisonment at the Stillwater Prison and
entered the facility in November 1876.
While in the Stillwater prison the Youngers conformed to prison discipline and were
model prisoners. Only after eight years in prison, the Youngers were given weapons to
help escort other prisoners from the fIre that engulfed the cellblocks in January 1884.
In 1887, it was the Younger Brothers who helped establish the prison newspaper called
the "Mirror." Cole Younger was for a short time the assistant editor ofthe paper.
The youngest brother, Bob, completed his life term in September 1889 when he died of
TB. The other two, Cole and Jim, were two of the first life convicts in Minnesota to be
paroled. They were let out of prison in July 1901. '
Jim Younger died in 1902, but Cole was given a conditional pardon in 1903. He returned
to Missouri and became a born again Christian, he wrote is autobiography and toured the
country lecturing on how crime doesn't pay.
Cole Younger, the last ofthe Wild West Outlaws, died in Lee's Summit, Missouri in
1916 at the age of72.
.
Father Solanus Casey, Capuchin
He was born Bernard Francis Casey in Prescott, Wisconsin on November 25, 1870,
confIrmed in Stillwater, he became a part-time guard at the Minnesota Prison. He later
worked as a street car motorman in Stillwater then moved to Superior, Wisconsin where
he found his calling.
In 1896, at the age of26, Casey entered the Capuchin Order, receiving the name Solanus.
He was ordained a priest July 24, 1904 in Milwaukee, Wisconsin and celebrated his First
Mass on July 31, 1904.
The first twenty years of his priesthood was spent in the New York City area. He was
assigned to St. Bonaventure's Friary in Detroit, Michigan, in 1924, remaining there until
1945. During this period his reputation of holiness spread far and wide. After ten years in
Huntington, Indiana, he returned to Detroit where he died on July 31, 1957. His last
words were: "I give my soul to Jesus Christ."
.
On December 2, 1919, Wolfer was driving to an oil field near Atascadero, California, to
investigated investment opportunities. While attempted to pass another vehicle, the car .
Wolfer was driving went off the road, rolling over. The two other passengers were
slightly injured, while Wolfer was crushed by the steering wheel, and was killed
instantly.
Prison Fires of 1884
The first fire took place on January 7th and broke out in the Northwestern Car Company
shops inside the prison. The buildings that caught fire, which were only fifty feet away
from the prison cellblocks, included pattern shops, hardwood and softwood shops and the
engine room. Gus Lindahl, a night watchman, discovered the blaze but was unable to
extinguish the fire. After the fIre department arrived and the fire was fmally put out,
about 300 men lost their jobs and the damage was estimated at nearly $300,000. '
The fire that occurred on January 25, 1884 reached into the cellblocks, and although not
as much damage would occur, the threat of the loss oflives loomed larger than it did
before. This is where the Youngers would be tested.
As the fire was raging that night, Warden John A. Reed told his deputy to gather twenty-
five of the most trusted prisoners they had and arm them so that they could help escort
the other convicts out to safety. Among these twenty-five were the Younger Brothers.
The next morning had the Stillwater militia, Company K, on hand to help relieve the ...
guards and help with the clean up of the fIre's aftermath. Additional help came from the
St. Paul militia, Companies C & H.
The following day after the fIre, the Youngers were taken to the Washington County
Courthouse and placed in the county jail
After the fire was put out and the convicts counted, only one did not answer the call. A
search of the cellblock uncovered convict Henry Lempke dead of suffocation in his cell.
Lempke was known to have "periodical fits of insanity" and was found on the floor of his
cell with the door open. He was from Germany and buried in Fairview Cemetery in -
Stillwater.
Younger Brothers
During the Civil War and outlaw band of raiders headed by Quantrill road through the
middle part of the Nation. Branded as war criminals, all those who road in the group
where hunted down as outlaws well after the war was over. Among those in the group
were Frank and Jesse James, and their close friends, Cole, James, and Robert Younger.
The two sets of brothers robbed banks and trains in the 1860s and 1870s and their crime
spree brought them to Northfield, Minnesota in September 1876.
.
.
The Prison Wall and Caves
The original prison was a three story stone structure surrounded by a high board fence.
This did not change for over a decade. Then as more convicts were incarcerated in the
facility and the more escapes that were made, a call by the warden and the prison
inspectors went to the Minnesota Legislature to construct a stone wall.
In 1867, the plans for new walls around the prison where begun. The wall near the
warden's and deputy warden's homes on the south side ofthe prison grounds would
remain unchanged for the time being, the rest of the walls would be removed and "a
substantial stone wall around this enclosure would cost ten thousand dollars." The stone
would come from the nearby quarry just north of the prison site itself.
.
This plan did not get the attention of the state legislature and in 1868 the Annual Report
ofthe Inspectors of the State Prison stated: "The walls surrounding the yard are in many
places about falling down, and a part was removed a year ago, and the yard extended by
enclosing it with a plank fence. The whole should be removed and replaced with a
substantial stone wall, and to take down the present walls and old office and rebuild them
so as to enclose the entire yard in a substantial manner, thirty thousand dollars will be
required." In the Warden's Report of the same year, he mentions that "the duties of
Deputy Warden and Guards are exceedingly onerous, under the present situation of the
wall and board fence around the Prison yard, that on the north side being nothing but a
board fence.
By 1871, nothing was done with the prison wall. The Warden reported that although
much construction was being done at the prison, he states that "all this has been
accomplished with nothing but a plank fence enclosing the yard, and while the yard was
being enlarged, we were sometimes -- at some points -- without any fence."
Finally in 1873, the legislature appropriated $40,000 for the building of520 fee of wall,
with gates and grated windows. This only did a partial job and the Warden and the prison
inspectors requested the legislature to continue the process. One solution was to cut into
the bluffs, making a sheer cliffas one part of the wall. This was later done.
Warden John A. Reed in his report to the legislature in 1874 wrote: "In regard to the old
crazy fence that surrounds a portion of the yard, it is only necessary to say that is still
stands there, and ifwe have no high winds or freshets may last another year."
.
The stone wall is fmally finished in 1892. A little more than ten years later Warden
Henry Wolfer makes a call for the state legislature to start setting aside money to
construct a new prison. In 1914, the last of the prisoners from the Stillwater prison are
transferred to the new facility in South Stillwater.
The front wall [east] is tom down in the 1920s, and the stone prison buildings tom down
by the National Youth Administration in 1936.
Battle Hollow Interpretive Information
Battle of 1839: This event created the nickname for the ravine in which the prison was
built as "Battle Hallow." This is a documented Native American battle site in which 21
Chippewa braves were killed and another 29 injured.
Other possible Ideas:
National Youth Administration: This group that was formed to put youngsters to work
during the depression is the group that tore down the main prison buildings in 1936.
.
.
.
.
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WASHINGTON COUNTY
DEPARTMENT OF TRANSPORTATION
& PHYSICAL DEVELOPMENT
11660 MYERON ROAD NORTH, STillWATER, MINNESOTA 55082-9573
651-430-4300 Facsimile Machine 651-430-4350
Donald C. Wisniewski, P.E.
Director/County Engineer
,
Douglas W. Fischer, P.E.
Deputy Director, Transportation Division
Larry S, Nybeck, PLS-County Surveyor
Acting Deputy Director, Land Management!
land Survey Division
April 27, 2000
'J (,
!.. l;
Nile Kriesel
City of Stillwater
21 6 North Fourth Street
Stillwater, MN 55082
COUNTY PARCEL WITHIN BROWN'S CREEK PARK
Dear Mr. Kriesel:
We have received Mayor Kimble's letter of April 10, 2000 pertaining to the transfer of the
County parcel within the Brown's Creek Park. We are proceeding towards the transfer, but
please be advised that the County Board has not yet approved the resolution and deed.
.
Enclosed is the proposed "Quit Claim Deed" which is to convey the County's parcel
(formerly the David Stone parcel) to the City. Please review this conveyance document
and if acceptable, have the City Council pass a resolution accepting the proposed
conveyance and restrictions.
Please send a certified copy of that acceptance resolution to me and I will then process the
County Board Resolution conveying the property to the City, and then record the "Quit
Claim Deed".
Call me at 430-4319 if you have any questions.
Sincerely,
~~h~~~
Property Acquisition Specialist
c: Wally Abrahamson, Washington County Commissioner
Jim Schug, County Administrator
Don Wisniewski, Director/ County Engineer
. Land management\ conveyances\ CR 64\ Ltr to Stillwater 4-27-00
~
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THE BIRTHPLACE OF MINNESOTA J
,
.
April 10, 2000
Nil. Donald Wisniewski
Director/County Engineer
Depanment of Transportation
and Physical Development
\Vashington County
11660 Myeron Road North
Stillw"ater, :MN 55082
Dear Mr. \Visniewski:
Please be advised that the City of Stillwater does hereby agree to the following conditions
established by the Washington County Board of Commissioners for the transfer of property
'\...ithin the Browlls Creek Park area:
1. The City of Stillwater will be responsible for the entire wetland mitigation and .
maintenance responsibilities for both the County parcel and Hough property;
2. The parcel will remain in City ownership and be exclusively used for park purposes
and wetland mitigation;
3. A deed restriction will be placed on the parcel identifying the site as a \vetland
replacement area; and
4. The City would follow all current applicable state and federal regulations in the
management and maintenance of the site.
On behalf of the City of Stillwater, I '\vould like to thank Commissioner Abrahamson, the Board
of County Commissioners and you for approving the transfer of this parcel ofland to the City of
Stilhvater. The acquisition of this parcel ofland will help the City of Stillwater establish a
significant park and natural open space area that will be enjoyed by our citizens for generations
to come.
Sincerely y~
~bl
Mayor
cc: \Vashington County Board of Commissioners
Jim Schug, County Administrator
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CITY HAll: 216 i'JORTH FOURTH STillWATER, MINNESOTA 55082 PHOf\!E 651-430-8800
,
,
QUIT CLAIM DEED
$ 1.65
State Deed Tax Due:
. Date:
FOR VALUABLE CONSIDERATION, WASHINGTON COUNTY, a body politic and corporate under
the laws of Minnesota, Grantor, hereby conveys and quitclaims to the CITY OF STILLWATER, a
municipal corporation under the laws of Minnesota, Grantee, real property in Washington County,
Minnesota, described as follows:
SEE BACK OF DOCUMENT FOR LEGAL DESCRIPTION
together with all hereditaments and appurtenances belonging thereto.
WASHINGTON COUNTY
By
Its
By
Its
STATE OF MINNESOTA
. COUNTY OF WASHINGTON
.
, 2000, by
, the
of WASHINGTON COUNTY ,
Minnesota , on behalf of the County in
The foregoing instrument was acknowledged before me this
and
day of
and
a body politic and corporate under the laws of
accordance with County Board Resolution No.
Signature of Person Taking Acknowledgment
STAMP OR SEAL
T ax statements for the real property described
in this instrument should be sent to:
THIS INSTRUMENT WAS DRAFTED BY:
City of Stillwater
21 6 North Fourth Street
Stillwater, MN 55082
Washington County Anorney's Office
And
Washington County Dept. of
Transportation & Physical Development
11660 Myeron Road North
Stillwater, MN 55082
EXHIBIT "A" Page 10f3
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All that part of the East 50.00 feet of the West Half of the Southeast Quarter (W ~ of SE ~)
of Section 19, Township 30 North, Range 20 West, Washington County, Minnesota, lying
north of the northerly right-of-way line of the Minnesota Transportation Museum Railroad
(former Burlington Northern Railroad);
,
.
And all that part of the West Half of the Northeast Quarter of the Southeast Quarter (W Y2 of
NE Y. of SE 14) of said Section 19 lying north of said northerly right-ot-way line of the
Minnesota Transportation Museum Railroad (former Burlington Northern Railroad) and lying
west of the following described line: Commencing at the northeast corner of said West Half
of the Northeast Quarter of the Southeast QUarter (W'h of NEY. of SEY.), thence South 89
degrees 56 minutes 48 seconds West, assumed bearing, along the northerly line thereof,
300.00 feet to the Point of Beginning of the line being described; thence South 13 degrees
02 minutes 09 seconds West, 500.00 feet; thence South 00 degrees 41 minutes 34
seconds East, 238.6 feet. more or less, to said northerly right-of-way line of the Minnesota
Transportation Museum Railroad (former Burlington Northern Railroad), and the end of the line
being described.
Excepting therefrom, Parcel No. 8 of Washington County Highway Right of Way Plat No. 84,
said plat recorded as Document No. 714184 in the Office of the Washington County
Recorder.
Subject to and together with an easement for driveway purposes over, under, and across a
strip of land 40.00 feet in width, the centerline of which is described as follows: Beginning at
the northeast corner of the above described tract; thenCe South 13 degrees 02 minutes 09
seconds West along the easterly line thereof, 50.00 feet to the end of the centerline being
described.
.
,. The City of Stillwater will be responsible for the entire wetland mitigation and maintenance
responsibilities on the above-described parcel and on the parcel legally described on
attached Exhibit A, as per DNR Protected Waters Permit Application #93-6072 and U.S.
Army Corps of Engineers Permit No. 93-008666-NW-RJA.
2. The parcel will remain in City ownership and be exclusively used for park purposes and
wetland mitigation and is not to be used for any other purpose without prior approval of the
Washington County Board of Commissioners.
3. The City of Stillwater wi/I follow all current and future applicable state and federal
regulations in the management and maintenance of the site.
The City of Stillwater has accepted this conveyance and the restrictions contained herein as
per City Resolution No. , dated , 2000.
This conveyance is per Washington County Board of Commissioner's Resolution No.
dated , 2000.
~ ..
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EXHIBIT "A" Page 2 of 3
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EXHIBIT A
LEGAL DESCRIPTION OF PARCEL 19.030.20.41.0005
All that part of the West Half of the Northeast Quarter of the Southeast Quarter (W% of
NEv.. of SE%) of Section 19, Township 30 North, Range 20 West. Washington County,
Minnesota, lying north of the northerly right of way line of the Burlington Northern Railroad
Company (now the Minnesota Transportation Museum Railroad) and lying easterly of the
following described line: Commencing at the northeast corner of said West Half of the
Northeast Quarter of the Southeast Quarter (WY.t of NEv.. of SE%): thence South 89 degrees
56 minutes 48 seconds West. assumed bearing. along the northerly line thereof, 300.00 feet
to the Point of Beginning of the line being described: thence South 13 degrees 02 minutes
09 seconds West. 500.00 feet; thence South 00 degrees 41 minutes 34 seconds East,
238.6 feet to said northerly right of way of the Burlington Northern Railroad Company (noVII
the Minnesota Transportation Museum Railroad), VIIhich is the end of the line being described,
all containing 6.7 acres more or less.
Subject to the right of VIIay of McKusick Road North (County Road 64) and subject to and
together VIIith a perpetual easement for driveVllay purposes over, under, and across a strip of
land 40.00 feet in VIIidth, the centerline of VIIhich is described as folloVlls: Beginning at the
northVllest corner of the above described parcel; thence South 1 3 degrees 02 minutes 09
seconds West along the VIIesterly line thereof 50.00 feet to the end of the centerline being
described.
EXHIBIT "A" Page 3 of3
,
RESOLUTION NO.:
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A RESOLUTION ACCEPTING CONDITIONS
SUBSEQUENT TO CONVEYANCE
WHEREAS, Washington County has proposed the transfer of certain property to the City
for park purposes, and a proposed Quit Claim Deed has been submitted to the City for
consideration; and
WHEREAS, the form of Quit Claim Deed, attached to this resolution as Exhibit "A"
conveying conditions requiring the City to be responsible for wetland mitigation and
maintenance responsibility on the parcel as set forth in D.N.R. Protective Waters Permit
Application No. 93-6072 and U.S. Army Corp of Engineers Permit No. 93-008666-NW-RJA and
further, that the parcel will remain in City ownership and be exclusively used for park purposes
and wetland mitigation and not for any other purpose without the prior approval of the
Washington County Board of Commissioners and further that the City will follow all current and
future applicable state and federal regulations in the management and the maintenance of the
site; and
WHEREAS, these conditions have been reviewed by the City Engineer and other staff
who have recommended approval and acceptance of this deed subject to the restrictions and
since the conveyance of this property is important to the City as it is surrounded by other City
parcels held for park and wetland mitigation purposes.
.
NOW THEREFORE BE IT RESOLVED AS FOLLOWS:
I. That the form of Quit Claim Deed submitted by Washington County attached to
this resolution as Exhibit "A" and subject to the conditions of this conveyance as outlined in this
resolution and set forth as numbers 1,2, and 3 in Quit Claim Deed be and the same is hereby
approved.
2. That the City Clerk is directed to prepare a certified copy of this resolution and
directed to transmit to Douglas K. Johnson, property acquisition specialist of the County of
Washington for presentment to the County Board for execution of the Quit Claim Deed.
Enacted by the City Council this 4th day of May, 2000.
Jay Kimble, Mayor
ATTEST:
.
Morli Weldon, City Clerk
.
.
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MEMORANDUM
TO:
Mayor and Council
FR:
City Administrator
RE:
St. Croix Caterers Management agreement
for Rec. Center and Lily Lake Arena, 2000-2001
DA:
April 28, 2000
Discussion:
Accompanying this memo is the revised agreement between the City of Stillwater and St.
Croix Caterers for management of the St. Croix Valley Recreation Center and Lily Lake
Arena for the period beginning May 1,2000 through April 30, 2000. The agreement is
identical to the current agreement except for changes in the costs for the Manager,
Assistant Manager and clerical costs as well as the customary COLA increases. Although
the agreement now includes the responsibility for managing the second sheet of ice that is
now under construction and which will be in operation by October 15t of this year, the
management fees have not changed and remain as: 5% of the gross revenues not to
exceed $35,000.
The agreement specifies that the budget is established by the city and that the
management firm has the responsibility to operate within the budget. The agreement also
recognizes that budgets are estimates of revenues and expenditures, that they are subject
to change, and that overall control of the budget and results of operation are the entirely
the responsibility of the management firm. However, the agreement does provide for
some predetermined or set costs such as the management fees, salaries for Zamboni
Operators, Manager, Asst. Manager, Attendants, etc.
In my opinion, St. Croix Caterers have provided an excellent management service the
past two years of operation (especially Doug Brady who works very long and hard to
keep everybody happy). In fact, the results of operations for the calendar year 1999
exceeded expectations. Further, exhibits A, B and C (for the new operating period) are
somewhat based on the results of the 1999 operations and revenues are once again
projected to exceed expenditures. Therefore, I would strongly recommend the renewal of
the agreement. The Parks and Recreation Commission has reviewed the agreement and
they are recommending approval.
Recommendation:
Council approve recreational facilities management agreement between the City of
Stillwater and St. Croix Caterers. ~ :u
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.
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CONSULTING AND MANAGEMENT AGREEMENT
This Consulting and Management Agreement ("Agreement") is made this day of
, 2000, between the CITY OF STILL WATER, a Minnesota municipal
corporation (the "City"), and HOME RULE CITY OF THE THIRD CLASS with offices at 216
N. 4th Street, Stillwater, MN 55082, and ST. CROIX CATERERS, INC., a Minnesota
corporation, with offices at 301 S. Second Street, Stillwater, MN 55082 ("St. Croix").
WITNESSETH
The City is the owner of Lily Lake Ice Arena ("Lily Lake") and the St. Croix Recreation
Center, 1675 Market Drive, Stillwater, Minnesota, which features two (2) indoor ice rinks, and a
multipurpose domed field house (collectively, the "Facilities").
St. Croix is in the business of managing and marketing ice rinks and sports and
entertainment facilities. St. Croix has the knowledge and expertise to manage and market the
Facilities.
NOW, THEREFORE, in consideration of mutual promises and other consideration the
parties agree as follows:
ARTICLE I
OPERATING CONDITIONS
Section 1. Term. After May 1, 2000 and continuing until April 30, 2001, St. Croix
will provide the City with the services set forth in this Article. Notwithstanding the foregoing,
the City will have a right to terminate this Agreement, for its convenience, upon not less than
sixty (60) days prior written notice to St. Croix. In this event the City must pay to St. Croix all
amounts owing to St. Croix and accrued through the date of termination, it being understood that
the purpose of this termination right is to comply with so-called "safe harbor" guidelines for
management contracts under Section 130 I (e) of the Tax Reform Act of 1986.
Section 2.
Responsibilities.
2.01 St. Croix's Responsibilities:
a. Marketing and Promotion. St. Croix must perform all marketing activities
which will be undertaken to maximize the use of the Facilities by all persons, provide
maximum revenue, as defined in Paragraph 2.01(n) below. St. Croix will conduct a
promotional campaign for the Facilities in accordance with a plan for promotion which
must be prepared and submitted to the City for approval within forty-five (45) days after
the date of the agreement.
b. Scheduling. St. Croix must develop and maintain all schedules for events
held at the Facility and scheduling must be accomplished in accordance with a rate
schedule and facility use policy established by City policy, applicable law, and in a
manner to maximize the use of the Facilities so as to provide maximum Revenue, for the
City.
Page 1 of 12
c. Concessions. St. Croix will provide concession services at the Facilities .
for the sale, through manual service, vending machines and other methods (collectively,
the "Concessions").
d. Maintenance. St. Croix must perform all minor maintenance of the
Facilities; provided that the responsibilities are limited to ordinary and routine
maintenance.
e. Custodial and Cleaning Services. St. Croix must provide all routine
cleaning and janitorial services at the Facilities,
f. Pest Control. St. Croix must perform all nec~ssary pest control services,
whether performed by St. Croix or a pest control service engaged by St. Croix.
g. Snow Removal. St. Croix must perform all snow removal services on the
pathways and sidewalks adjacent to the Facilities.
h. Trash Removal. St. Croix is responsible for removal of all trash from the
Facilities and agrees that it will not permit any employee, to place refuse outside the
buildings on the Facility, except in designated Dumpsters, the location of which must be
approved by the City.
i, Operational Services. St. Croix will direct all services required to stage
(set up and take down) the Facilities for each event including, but not limited to, loading .
in and loading out the ice rink, dasher boards, the soccer floor and other sports event
setups. St. Croix must hire and manage all management staff, ticket sales personnel,
ushers and other personnel required for the operation of the Facility, including, but not
limited to, ticket taking, program distribution and assistance to patrons general, including
the handicapped.
j. Ticket Sales. St. Croix must perform all aspects of ticket sales for events
and activities including computerized tickets. Ticket sales services will include ordering,
selling and accounting for tickets, reporting ticket revenues for a given event for each
user of the Facility, cash and credit card processing, complete auditing and accounting for
each event.
k. Security. St. Croix must arrange for proper security for events at the
Facility and for general security when events are not in progress. The security may be
provided by St. Croix or by contract, in its discretion. St. Croix must review exterior
crowd management and traffic control with the Stillwater Police.
1. Licenses and Permits. St. Croix must obtain and maintain, on behalf of
the City, all licenses and permits necessary for management and operation of the
Facilities,
m. Separate Fund Established. On or before the effective date of this
Agreement, the City will establish separate funds, separate from any other City funds .
Page 2 of 12
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which will be the exclusive use of all receipts and disbursements related to this
Agreement ("Sports Facilities Fund").
n. Collection of Revenues. St. Croix will be responsible for the collection of
all revenues. "Revenue" is defined as the total amount received by St. Croix or any other
person or entity operating on St. Croix's behalf from third parties, directly or indirectly
arising out or the connected with and on behalf of the facility, including without
limitation rental fees, use fees, concession sales, transactions for cash, less applicable
taxes and except for contributions, interest earnings or other Revenues that may be
collected by the City from time to time. All Revenues generated by the use of the
Facilities and collected by St. Croix will be deposited by St. Croix in a designated
depository within twenty-four (24) hours of receipt. The City will also deposit any
Revenues it may collect from time to time related to the Facilities in the appropriate
depository. The City is authorized at any time to obtain information and records from St.
Croix concerning proof of payment and verify and inspect any records.
o. Disbursements. The City will make disbursements from the Sports
Facilities Fund to pay budgeted operating expenses. Any authorized expense incurred by
the City or by St. Croix must be disbursed by the City from the Fund. St. Croix must use
a purchasing system approved by the City and similar to the purchasing system
established for other City funds.
.
p. Meetings. St. Croix must, upon ten (10) days written notice, attend
meetings held by the City of Stillwater Parks and Recreation Commission for the purpose
of providing reports on the operations of the Facilities and/or to discuss issues or
problems concerning the operations of the Facilities. Attendance at meetings held by the
City Council will also be required, upon ten (10) days written notice, for discussion of
issues or problems that may require such meetings.
2.02 City's Responsibilities:
a. Operating Hours. Determine the operating hours and rate schedule of the
Facilities and its various components in consultation with St. Croix.
b. Trash Removal. Haul trash from the site, provided trash is placed in
dumpsters provided by the City.
c. Snow Removal. Plow snow from parking lot areas to be used by visitors
to the Facilities and St. Croix staff.
d. Maintenance. Maintain all outdoor areas of the Facilities unless
specifically listed as a St. Croix responsibility.
e.
efforts.
Marketing. Assist St. Croix when possible in its promotion and marketing
.
f. Fee Approval. Approve all fees to be charged by St. Croix, including
"mark-up" for resale items such as sports equipment and food and beverages.
Page 3 of 12
g. Bond Pavments. Make all debt service payments in connection with the .
Tax Exempt Revenue Bonds used to construct the project and all related accounting and
legal services associated with this bond issuance. It is understood that the debt service
payments are to be made from Revenues generated by the Facilities, to the extent
available.
h. Budget. Approve and/or amend the annual budget and work program
submitted by St. Croix.
Section 3.
Budget and Revenue Reports.
3.01 The City, in consultation with St. Croix, will develop an estimated Revenue and
Expense Budget for the period beginning May I, 2000, and ending April 30, 2001. The budget
will become a part of this Agreement and will be attached as Exhibits "A", "B" and "C". The
budget will be used as a tool for the effective management of the Facilities and for evaluating the
results of operations. The budget may be amended from time to time by the City and St. Croix
by written agreement. The City and St. Croix will use their best efforts to ensure the effective
management of Revenues and expenses related to the Facilities.
3.02 The proposed budget must be reviewed by St. Croix within thirty (30) days after
submission. Upon approval by St. Croix, which approval will not be unreasonably withheld, the
proposed annual budget will become the final budget for the period until April 30, 2001,
3.03
agreement.
St. Croix and the City may revise the Budget at any time by mutual written
.
3.04 Within fifteen (15) days after the end of each calendar month and within forty-
five (45) days after the end of the Contract Year, St. Croix must deliver to the City a true and
correct statement certified as true and correct by an officer of St. Croix, of all Revenues of the
preceding calendar month and Contract Year, as the case may be, together with any reasonable
supporting documentation requested by the City.
3.05 St. Croix must deliver to the City on a daily basis a copy of the deposit made for
that day and a revenue report by type of Revenue, including dollar amount and purchaser that
reconciles to the daily deposit. Revenue reports for Saturday and Sunday deposits will be
delivered to the City on the next business day.
Section 4.
The Management Fee~ Additional Fees.
4.01 St. Croix will be paid a fee equal to five percent (5%) of the gross revenues
("Management Fee"), not to exceed a total fee of thirty-five thousand and noll 00 dollars
($35,000.00) for providing management services. The fee will be paid as follows:
The fees will be paid at the rate of three thousand seven hundred fifty and noll 00
dollars ($3,750.00) per month thereafter to the end of the Agreement. The final
payment will be adjusted, if necessary, so that the total fees do not exceed the
lessor of five percent (5%) of the gross revenues or thirty-five thousand and
noll 00 dollars ($35,000.00). If after the adjustment the fees paid to St. Croix
.
Page 4 of 12
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exceed five percent (5%) of the gross revenues or thirty-five thousand and no/lOO
dollars ($35,000.00), St. Croix must rebate to the City the amount overpaid. St.
Croix will pay any rebate due to the City no later than thirty (30) days after the
expiration of this Agreement.
4.02 The Management Fee is based upon an evaluation of the responsibilities of each
party under existing circumstances. In the event of a substantial change in responsibilities based
upon changed circumstances, the parties agree to meet and confer with regard to a modification
of the Management Fee that is commensurate with the changed responsibilities.
Section 5.
Pavment of Manaeement Fees. Personal Services and Operatine
EXDenses.
5.01 From the Sports Facility Fund, the City will pay the Management Fee on the
first business day of each month for the preceding month and will pay the Personal Services
Expenses, as defined in attached Exhibit B as developed pursuant to Paragraph 3.01 above, as
they are incurred in the ordinary course of business and within twenty (20) days after receipt of a
Personal Service Expense invoice from St. Croix. That portion of the Operating Expenses that
will remain the responsibility of the City and will be paid directly by the City are defined on
Exhibit C as developed pursuant to Paragraph 3.01 above.
.
5.02 In the event that the Sports Facility Fund is insufficient to cover the Operating
Expenses and the Management Fee due and payable during a month, the Deficiency will be paid
by the City.
5.03 Representatives of St. Croix's management and the City must meet not later
than the twentieth (20th) day of each calendar month to review revenues and operating expenses
for the prior calendar month.
ARTICLE II
CONCESSIONS
Section 6.
Operations.
6.01 St. Croix will cause the Concessions to be operated and conducted so that all
persons who patronize the Facility will always be promptly and satisfactorily served. All foods
and beverages sold must always be of the highest standard of quality and purity, must be stored
and handled at all times consistent with excellent standards of sanitation, preservation and purity,
must always be well prepared and satisfactorily served and must always conform to the
requirements of all applicable federal, state and municipal laws, statutes, ordinances and
regulation. No imitation, adulterated or misbranded commodities may be stored, displayed or
sold by St. Croix or any employees or contractors.
.
6.02 The City and St. Croix acknowledge that it is not always feasible to operate all
the Concessions on a daily basis. Periodically, the City and St. Croix will confer in an effort to
agree upon the nature and scope of operation which is consistent with their respective interests.
St. Croix will provide reasonable and adequate service consistent with the activities at the
Location for each event.
Page 5 of 12
Section 7.
Caoital Improvements. EQui{lment. Re{lair and Maintenance.
.
7.01 It may be desirable to consider additional capital improvements ("Additional
Capital Improvements") and the purchase of additional equipment ("Additional Equipment") for
the Premises. At any time St. Croix or the City may request a meeting to confer to consider the
advisability of any Additional Capital Improvements and Additional Equipment. No purchases
of Additional Capital Improvements or Additional Equipment may be undertaken without the
prior written agreement of the City.
7.02 St. Croix must maintain and repair the Equipment, the Additional Equipment,
and replacements thereof, the Additional Capital Improvements and replacements thereof in
accordance with the Budget and all manufacturers' warranty and preventive maintenance
requirements, and the cost thereof.
7.03 The City, at its expense and not as an Operating Expense, must replace all
Equipment, Additional Equipment, Additional Capital Improvements, and replacements, using
prudent business judgment giving due effect to the nature, age, obsolescence and imminent
obsolescence of such assets.
7.04 St. Croix will be responsible for the ordinary housekeeping and cleaning of the
Facility and the Equipment, Additional Equipment and Additional Capital Improvements.
ARTICLE III
GENERAL TERMS AND CONDITIONS
.
Section 8. Representation of the City. The City represents and warrants to St.
Croix as an inducement to St. Croix entering into this Agreement, that it is the City's intent that
the Facility will be permitted to be open to the paying public in a manner consistent with
industry practices.
Section 9. Standard of Ooeration. St. Croix represents and warrants to the City that
it will maintain an efficient and high quality operation at the Facility comparable to other
locations containing facilities similar to those of the Facilities.
Section 10. Accounting Records. Reports and Practices.
10.01 St. Croix must maintain accounting records relating to the Facilities using
accounting practices in accordance with generally accepted accounting principles consistently
applied.
10.02 St. Croix must establish internal financial control policies and practices which
are in accordance with generally accepted standards in the industry and reasonably acceptable to
the City.
10.03 The City will have unlimited access to all accounting records and supporting
documentation of St. Croix relating to the Facility during the term of this Agreement and for a
period of three (3) years thereafter. The right to access will be exercised in a reasonable manner, .
Page 6 of 12
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Section 11. Default. Ri~ht to Cure. Consent to Jurisdiction and Waiver of JUry
Trial.
11.01 It will be an event of default ("Event of Default") hereunder if either party
hereto:
a. Fails to payor deposit sums due by one party to the other within seven (7)
days after written notice by the other of such failure, or
b. Fails to perform or comply with any other obligation of such party
hereunder within thirty (30) days after written notice by the other of such failure (which
notice will specify, in sufficient detail, the specific circumstances so as to give the
defaulting party adequate notice and the opportunity to cure the same); provided
however, that if the default is of a nature that it cannot be cured within thirty (30) days,
then the defaulting party will not be deemed in default hereunder if it commences to cure
the default within ten (10) days after the effective date of the notice of such default and
diligently process to cure such default within ninety (90) days after the effective date of
notice.
.
11.02 The parties agree that it is in their best interests to resolve any disputes or
defaults, and, accordingly, agree, that prior to the exercise of any remedy granted hereunder, at
law or in equity, upon an Event of Default, the parties will, in good faith, consider alternative
dispute resolution procedures, including, without limitation, arbitration and mediation. The party
who wishes to exercise its remedies will notify the other party thereof, which notice will specify
the alternative dispute resolution mechanism that the exercising party wishes to employ (the
"Exercise Notice"). The parties will attempt in good faith to resolve the default by the
alternative dispute resolution mechanism to which they agree, (including, without limitation, the
binding nature of any such alternative dispute resolution proceeding); provided however that if
no such resolution has been achieved within ninety (90) days after the effective date of the
Exercise Notice, the exercising party may proceed to exercise its other remedies, including,
without limitation, termination of this Agreement.
11.03 The parties and each of them hereby irrevocably submits to the jurisdiction of
Washington County Minnesota District Court over any action or proceeding arising out of or
relating to this Agreement any other document evidencing the transaction contemplated by this
Agreement.
Section 12. Insurance.
.
12.01 In connection with the employment of its employees, St. Croix will pay all
applicable social security, re-employment, workers' compensation or other employment taxes or
contributions of insurance, and will comply with all federal and state laws and regulations
relating to employment generally, minimum wages, social security, re-employment insurance
and worker's compensation. St. Croix will indemnify and hold harmless the City from all costs,
expenses, claims or damages resulting from any failure of St. Croix to comply with this
Section 12.01.
Page 7 of 12
12.02 St. Croix must procure and maintain insurance against any use or occupancy by
St. Croix of the Facility or the operations of St. Croix at the Facility (which operations must
include, without limitation, concessionaire uses, subletting and contract with independent
contractors) and must name the City, its officers, directors, elected officials, employees and
affiliates as additional insureds thereon. The amounts of such coverages will be as follows:
a. For Property Damage and Bodily Injury, and Automobile Coverage:
$2,000,000 per Occurrence and $2,000,000 General Aggregate.
b. Products-Completed Operations Aggregate: $2,000,000.
c. Personal and Advertising Injury: $1,000,000 per Occurrence.
d. Medical Expenses: $5,000 per Occurrence.
12.03 City must procure all Risk Property Insurance for the completed value of the
Facility to cover the Facility including St. Croix's use, occupancy and operation of the Facility
against the perils of fire and other perils normally covered by an All Risk policy. The City must
be named insured on the property insurance. The City and St. Croix agree to waive all rights
against each other, and each other's subsidiaries, affiliates, agents and employees, for damages
covered by the property insurance.
Section 13. Indemnity. St. Croix agrees to indemnify, hold harmless, protect, and
defend City or City's agents, representatives and any affiliated or related entities against any and
all claims, loss, liability, damages, costs and expenses, including reasonable attorney's fees, that
are alleged to have occurred as a result of or due to the breach of contract, negligence or willful
misconduct of St. Croix, its agents, consultants, subcontractors, employees or representative, to
the extent that such claim, loss, liability, damage, cost or expense is alleged to have been caused
by St. Croix, its agents, consultants, subcontractors, employees or representative. St. Croix
hereby waives any claims it may, now or in the future, have against City which claims are or
should have been covered by the insurance specified in this Agreement. By this indemnity,
which is not intended to be the procurement of insurance, the City in no way knowingly or
intentionally waives its "maximum liability" as specified in Minn. Stat. S466.04.
Section 14. Damaee to and Destruction of the Location. If all or part of the
Location is rendered untenantable by damage from fire and other casualty which, in the
reasonable opinion of the City,
a. Can be substantially repaired under applicable laws and governmental
regulations within three hundred sixty-five (365) days from the date of such casualty
(employing normal construction methods without overtime or other premium), the City
will forthwith at its own expense repair damage other than damage to its improvements,
furniture, chattels or trade fixtures. During the period during which the Facility or any
part thereof remains untenantable until the Facility resumes full operation.
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i. The Management Fee must be reduced accordingly, and St. Croix
and the City must jointly decide on an operating budget for the duration of the .
Page 8 of 12
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repair period and jointly determine whether to retain personnel during the repair
period, and
ii. Subject to applicable law, the term of the Agreement will be
extended by the amount of time in which the Facilities are closed to the general
public due to the damage.
b. Cannot be substantially repaired under applicable laws and governmental
regulations with three hundred sixty-five (365) days from the date of such casualty
(employing normal construction methods without overtime or other premium), then the
City must notify St. Croix thereof. In such case, either the City or St. Croix may elect to
terminate this Agreement as of the date of the casualty by written notice delivered to the
other.
Section 15. Emplovees.
.
15.01 All persons engaged at the Facility in operating any of the services hereunder
are the sole and exclusive employees of St. Croix and must be paid by St. Croix. In connection
with the employment of its employees, St. Croix will pay all applicable social security, re-
employment insurance, workers' compensation or other employment taxes or contributions to
insurance plans, and retirement benefits, and must comply with all federal and state laws and
regulations relating to employment generally, minimum wages, social security, re-employment
insurance and worker's compensation, and will defend, indemnify and save the City harmless
from any responsibility therefore. St. Croix must comply with all applicable laws, ordinances
and regulations including, without limitation, those pertaining to human rights and
nondiscrimination set forth in Minn. Stat. 9181.59, Minn. Stat. Ch 363 and the Stillwater City
Code as the same may be amended from time to time, all of which are incorporated herein by
reference. Notwithstanding any provision of this Agreement to the contrary, this Agreement
may be canceled or terminated by the City for a violation of this paragraph, in addition to the
penalty provisions which may be invoked by the City pursuant to the above cited statutes and
ordinances.
15.02 St. Croix will employ trained and neatly dressed employees and the employees
must conduct themselves at all times in a proper and respectful manner. Any dismissal must be
in accordance with applicable federal, state or local laws which may be in effect, and St. Croix
will defend, indemnify and save the City harmless from any claim, cause of action, expense
(including attorneys' fees), loss, cost or damage of any kind or nature arising therefrom, except
in the case of express written direction from the City.
Section 16. Nonwaiver. The failure of either party at any time to enforce a provision
of this Agreement will in no way constitute a waiver of the provision, nor in any way affect the
validity of this Agreement or any part hereof, or the right of the party thereafter to enforce each
and every provision hereof.
Section 17. Amendment. The parties may amend this Agreement only by written
. agreement executed by the parties.
Page 9 of 12
Section 18. Choice of Law. The laws of the State of Minnesota will govern the rights .
and obligations of the parties under this Agreement.
Section 19. Severability. Any provision of this Agreement decreed invalid by a court
of competent jurisdiction will not invalidate the remaining provisions of this Agreement.
Section 20. Notices.
20.01 Any notice required herein will be in writing and will be deemed effective and
received (a) upon personal delivery; (b) five (5) days after deposit in the United States mail,
certified mail, return receipt requested, postage prepaid; or (c) one (1) business day after deposit
with a national overnight air courier, fees prepaid, to St. Croix or City at the following addresses:
If sent to the City: Nile Kriesel
City Administrator/Treasurer
City of Stillwater
216 North 4th Street
Stillwater, MN 55082
If sent to St. Croix: Richard Anderson
St. Croix Catering, Inc.
301 South Second Street
Stillwater, MN 55082
20.02 The City's representative to St. Croix in connection with Facility operations will
be Nile Kriesel, City Administrator and Douglas Brady will be the St. Croix On-site Manager.
Either party may designate an additional or another representative or address for notices upon
giving notice to the other party pursuant to this paragraph. For the purposes of this Agreement,
"business day" will mean a day which is not a Saturday, a Sunday or a legal holiday of the
United States of America.
.
Section 21. Force Maieure.
21.01 Neither party will be obligated to perform hereunder, and neither will be deemed
to be in default, if performance is prevented by fire, earthquake, flood, act of God, riot, civil
commotion or other matter or condition of like nature, including the unavailability of sufficient
fuel or energy to operate the Location, or any law, ordinance, rule, regulation or order of any
public or military authority stemming from the existence of economic controls, riot, hostilities,
war or govemmentallaw and regulations.
21.02 In the event of a labor dispute which results in a strike, picket or boycott
affecting the Facility or the services described in the Agreement, St. Croix will not be deemed to
be in default or to have breached any part of this Agreement.
21.03 Notwithstanding any other provision of this Agreement, in the event that the
State of Minnesota changes or terminates the statutory authority of the City for building, .
operating and maintaining the Facilities, and the changes make this Agreement impractical or
unlawful to carry out, the City has the right to terminate this Agreement.
Page 10 of 12
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Section 22. Inte2:ration. This Agreement and all appendices and amendments hereto
embody the entire agreement of the parties relating to the services to be provided hereunder.
There are no promises, terms, conditions or obligations other than those contained herein, and
this Agreement will supersede all previous communications, representations, or agreements,
either oral or written, between the parties hereto.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
on the day and year first above written.
CITY OF STILL WATER,
a Minnesota municipal corporation
Jay L. Kimble, Mayor
ATTEST:
Modi Weldon, Clerk
ST. CROIX CATERERS, INC.
Richard Anderson, President
Page II of 12
STATE OF MINNESOTA
)
) ss
)
.
COUNTY OF WASHINGTON
On this _ day of ,2000, before me, a Notary Public within and for said
County, appeared Jay L. Kimble and Modi Weldon, to me personally known, who, being by me
duly sworn, did say that they are, respectively, the Mayor and City Clerk of the City of
Stillwater, and that this instrument was signed and sealed in behalf of the City by authority of its
City Council, and they acknowledged the said instrument was the free act and deed of the City.
Notary Public
STATE OF MINNESOTA )
) ss
COUNTY OF WASHINGTON )
On this _ day of , 2000, before me, a Notary Public within and for said .
County, appeared Richard Anderson, to me personally known, who, being duly sworn, did say
that he is the President of St. Croix Caterers, Inc. and that this instrument was signed as the free
act and deed of the corporation.
Notary Public
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Page 12 of 12
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Exhibit "A"
Combined Revenue & Expenditures
5/1/2000 - 4/30/2001
Recreation Center
Lilv Lake New Arena 2nd Sheet Fieldhouse Total
Revenues
110.050
439.900
148.200
180.300 878.450
Expenditures
Personal Services
Goods & Services
Capital Outlay
Management Fees
Total Expenditures
59,680 95,994 53,580 28,780 238,034
55,767 219,567 49,814 97,676 422,824
0 8,000 4,000 17,500 29,500
8.750 8,750 8.750 8.750 35.000
124,197 332.311 116.144 152.706 725.358
.
.
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Exhibit "B"
Revenue
5/1/2000 - 4/30/2001
Recreation Center
Lilv Lake Main Arena 2nd Sheet Fieldhouse Total
Concessions 4,800 60,200 65,000
Advertising 3,400 55,000 15,000 11,500 84,900
Donations 20,000 20,000
Tax Exempt Programs 100,000 200,000 100,000 70,000 470,000
Other Programs 450 25,000 15,000 82,500 122,950
Equipment Rental 100 2,000 2,100
Figure Skating/Lessons 36,000 12,000 48,000
Open Skate/Field 600 10,000 5,000 4,900 20,500
Gate 24,700 24,700
Miscellaneous 700 7,000 1,200 8,900
Walking 7,400 7,400 .
Golf 3,200 3,200
Batting Cages 800 800
Total Revenue 11 0.050 439,900 148.200 180.300 878.450
.
Exhibit "e"
. Expenditures
5/1/2000 - 4/30/2001
Recreation Center
Lilv Lake Main Arena 2nd Arena Fieldhouse Total
Personal Services
Manager 13,750 13,750 13,750 13,750 55,000
Asst. Manager 9,500 9,500 9,500 9,500 38,000
Clerical 1,830 1,830 1,830 1,830 7,320
Zamboni Operator 25,000 48,114 25,000 98,114
Custodian 4,400 10,400 1,000 1,000 16,800
Attendants/Skateguard 2,600 5,800 2,500 2,700 13,600
Concession Workers 2,600 6.600 9.200
Total Personal Services 59,680 95.994 53.580 28.780 238.034
Goods & Services
Office Supplies 705 400 1,105
General Supplies 4,000 11,540 5,760 5,900 27,200
Concession Supplies 2,500 27,000 29,500
Uniforms 420 1,250 420 420 2,510
Equip. Repair Supplies 2,300 2,450 1,000 2,400 8,150
Other Minor Equipment 5,500 300 5,800
Professional Services 5,000 33,000 20,000 58,000
Telephone 825 2,100 800 800 4,525
. Postage 125 250 125 21 521
Cellular Phone 100 100 100 100 400
Mileage 32 32 32 32 128
Meals 15 15 15 15 60
Gate Split 5,100 5,100
Printing & Publishing 875 1,750 875 250 3,750
Insurance 7,700 6,600 6,500 5,900 26,700
Electricity 21,350 73,000 22,000 35,000 151,350
Natural Gas 3,850 20,300 7,500 16,000 47,650
Propane 800 800
Equip. Repair Charges 3,800 4,000 2,000 350 10,150
Sales Tax 400 7,400 1,000 6,000 14,800
Membership & Dues 75 175 87 88 425
Laundry 600 4,800 600 700 6,700
Miscellaneous 1.000 12,500 1.000 3.000 17.500
Total Goods & Services 55.767 219.567 49.814 97,676 422.824
Other
Capital Outlay 8,000 4,000 17,500 29,500
Management Fees 8.750 8.750 8.750 8.750 35,000
Total Other 8.750 16.750 12.750 26.250 64,500
etal Expenditures 124 197 332.311 116144 152 706 725 358
RESOLUTION NO. 2000-
APPROVING RECREATIONAL FACILITIES MANAGEMENT AGREEMENT
BETWEEN THE CITY OF STILLWATER AND ST. CROIX CATERERS
BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the Agreement
between the City of Stillwater and S1. Croix Caterers regarding the recreational facilities
management, is hereby approved.
Adopted by Council this 2nd day of May, 2000.
Mayor
Attest:
City Clerk
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MEMORANDUM
TO:
Mayor and Council
FR:
City Administrator
RE:
Proposed changes to Park and
Recreation Board ordinance
DA:
April 28, 2000
Discussion:
Accompanying this memo is the suggested form of ordinance amending Chapter 48.1 of the city
code. The ordinance makes several changes to the existing ordinance. Probably the most
significant changes are:
1. The size of the Commission membership (i.e., 7 members per the revised ordinance
versus 11 members per the existing ordinance);
2. The provisions for having the Community Development Director and the Public
Works Director assisting the Commission; and
3. The duties that I believe are appropriate for a Park and Recreation Commission.
The proposed ordinance was discussed with the Park and Recreation Commission and the
Commission recommended the adoption of the ordinance. One of the major issues or points of
discussion with the Commission was the staffing situation. The Commission is concerned that
they have the resources necessary to carry out their charge. I cautioned the Commission that
some things may take time to accomplish because of the ongoing work related duties of staff but
that the Community Development Director and Public Works Director were highly competent
and would work with the Commission to effectively achieve goals and to carry out work
programs.
I also suggested that the Commission should develop a work program priority list and then
establish a reasonable and practical time schedule for completing the programs. I further
suggested that the Commission work with the Community Development Director and the Public
Works Director to develop a fair and equitable distribution of assigned duties so that neither
individual is overly burdened with work programs and/or assignments.
Del Peterson, Commission Chair, will be at the meeting to discuss the proposed ordinance
change with the Council.
Recommendation:
Council consider first reading of ordinance amending City Code Chapter 48.1 establishing Parks
and Recreation Commission.
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Sec. 48-1
Parks and Recreation Commission
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Subd. 1. Establishment. There is hereby created a Parks and Recreation Commission
("Commission").
Subd. 2. Powers. The Commission shall make recommendations as to acquisition of park
sites and facilities, park programs, operation of public parks, park budgets and general
development of recreational facilities within land developments.
Subd. 3. Function.
(1) The Commission shall advise the City Council and other advisory
commissions regarding matters relevant to the park, open space and recreation
function, including, but not limited to, the expansion of and plans for the
development of city park and recreational facilities.
(2) The general purpose of the Commission is to monitor and reflect the attitudes
and concerns of the citizens of Stillwater relative to the park and open space
system and recreational programs, and to advise the City Council of citizen
attitudes and policy matters relevant to the park, open space and recreation
function in the city.
Subd. 4. Duties. The Commission, with the assistance of city staff, shall:
(1) Develop and recommend to the City Council, and upon the Council's
adoption, monitor the execution of a comprehensive plan and park/open space
classification system for the park and recreation function in the city and make
recommendations for any changes it deems necessary.
.
(2) Annually report to the City Council regarding achievements toward
fulfillment of such comprehensive plan and recommended amendments.
(3) Frequently visit city parks and keep informed of current recreation programs
in order to continually review and evaluate the park and open space system
development and recreation programming.
(4) Develop andrecommend methods to stimulate positive public interest in park
and recreation functions.
(5) Develop and recommend feasible methods of discouraging vandalism and
destruction of park facilities.
(6) Develop and recommend feasible methods of financing recommended park
improvements.
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(7) Serve as a forum for the citizens of the city to voice their opinions regarding
open space acquisition, park and recreation activities and functions.
(8) Promote coordination with the school districts serving Stillwater, encouraging
the interchangeable use of city and school district facilities and programs to
the best interest of citizens.
(9) Encourage dissemination of information to and coordination with city
organizations interested in the park and recreation functions such as garden
clubs, athletic groups, civic organizations and the like.
(10) Encourage coordination with other communities and agencies to the extent
appropriate in matters pertinent to the park and recreation function.
(11) Develop and transmit recommended capital improvements annually to the
city council for inclusion in the capital improvements program.
(12) Review and make recommendations to the City Council on development
proposals, consistent with adopted policies, ordinances, and regulations and
comprehensive plan.
.
(13) Review and recommend items to be included in the park and recreation
annual budget.
Subd. 5. Membership.
(1) The Commission shall be composed of seven (7) members appointed by
the Council, one (1) of whom shall be an elected member of the City
Council.
(2) With the exception of the Councilmember, the members of the
Commission shall be appointed upon majority consent of the Council for
staggered terms of three (3) years, except that any person appointed to fill
a vacancy occurring prior to the expiration of the term which hislher
predecessor was appointed shall be appointed only for the reminder of
such term. Upon expiration of hislher term of office, the member shall
continue to serve until his successor is appointed.
Members currently in office at the time of passage of this ordinance shall
continue to serve until the expiration of their term.
(3) The Councilmember shall be appointed annually by the Council and
he/she shall be privileged to speak and vote.
(4)
Members of the Commission shall be residents of the City while serving
on the Commission and shall represent as broad a range as possible of
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interests in the park open space and recreation function. However, it is a
goal, but not a requirement that all Wards of the City have Commission .
representation.
(5) Commissioners shall serve without compensation.
Subd. 6. Officers and meetings.
(1) The Commission shall hold one (1) regular meeting each month, such
regular meeting to be held on the fourth Monday of each month at 7:00
p.m. at the Stillwater City Hall. The chairperson may cancel any regular
meeting if the chairperson determines that there is not sufficient
meaningful business to conduct at such meeting. A majority constitutes a
quorum for the transaction of business.
(2) The Commission shall adopt such rules and procedures not inconsistent
with these provisions as may be necessary for the proper execution and
conduct of business.
(3) At the beginning of each calendar year the Commission must select a
chairperson. The chairperson may be removed with the majority vote of
the Commission. The chairperson shall:
(a) Preside over meetings of the Commission.
.
(b) Appear or appoint a representative to appear as necessary before other
city advisory commissions and the City Council to present the view
point of the Commission on matters pertaining to park and recreation
functions as they relate to business under consideration by said
commissions or City Council.
(c) Provide the liaison with other governmental and volunteer units in
matters relating to the park and recreation function for the purpose of
obtaining and providing timely information.
(4) A vice-chairperson shall also be appointed annually by the Commission.
The vice-chairperson shall perform such duties as may be assigned by the
chairperson and shall assume the responsibilities of the chair in absence of
the chairperson.
Subd. 7. Staff.
(I) The Community Development Director shall be responsible for the
preparation and update of all plans regarding municipal park and recreation
facilities and for the communication of such plans to the Commission. He/she
shall attend all Commission meetings and he/she shall coordinate the work
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with the Commission and delineate activities in the work program for the
Commission, in order that it may provide citizen participation in the
preparation and carrying out of various recreation and park projects. The
Community Development Director may assign a qualified member of the
Community Development Department to assist in carrying out the duties and
responsibilities required by this section.
He/she shall keep the Commission informed of all actions of the City Council
and other city Commissions relevant to the function of the Commission.
He/she shall cause to be prepared an agenda for each Commission meeting
and shall submit the agenda to the Commission in a timely manner. With the
assistance of the Public Works director, he/she shall be responsible for the
training and orientation of all new Commission members.
.
(2) The Public Works Director shall be responsible for the maintenance of park
and recreation facilities. He/she shall cooperate with the Community
Development Director in the development of plans for park and recreation
facilities. He/she shall coordinate and administer all phases of park and
recreation implementation. He/she shall attend all Commission meetings and
shall keep the Commission informed on park and recreation facility
maintenance programs and budgetary needs. The Public Works Director may
assign a qualified member of the Public Works Department to assist in
carrying out the duties and responsibilities required by this section.
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PARK AND RECREATION BOARD ,
Members Date appointed Ward Term Expires .
Steve J. Wolff appt'd 1/19/93 WI Ol-Jan-Ol
701 Harriet Drive re-appt'd 1/1/95,97,99
Stillwater, MN 55082 (Fourth Term)
439-1972
Linda Amrein appt'd 1/7/97 W2 01-Jan-0 1
307 E. Laurel re-appt'd 1/5/99
Stillwater, MN 55082 (Second Term)
439-7670
Sara L. Thingvold appt'd 1/5/99 W4 01-Jan-Ol
1372 Benson Blvd. W. (F irst Term)
Stillwater, MN 55082
439-1513
Delwin p, Peterson (Chair) appt'd 1/19/93 W4 01-Jan-0 1
1201 W. Willard St. re-appt'd 1/1/95,97,99
Stillwater, MN 55082 (Fourth Term)
439-0042
Michael Polehna (Vice-Chair) appt'd 1/90 W4 01-Jan-02
1100 Northland Ave, re-appt'd 1/1/92,94,96,98,00
Stillwater, MN 55082 (Sixth Full Term)
439-8952
David G. Junker appt'd 1/26/89 WI o I-J an-02 .
615 E. St. Louis Street (filled unexpired term of John Benson)
Stillwater, MN 55082 re-appt'd 1/90,94,96,98,00
430-0650 (Sixth full Term)
Robert McGarry, III appt'd 2/16/88 W3 o I-J an-02
1101 N. Broadway re-appt'd 1/1/90,92,94,96,98,00
Stillwater, MN 55082 (Seventh Term)
439-2285
Alan Liehr (resigned 3/00) appt'd 1/1/94 W4 o I-Jan-02
2831 W oodridge Lane re-appt'd 96,98,00
Stillwater, MN 55082 (Fourth Term)
439-9210
Wally Milbrandt appt'd 1/4/00 W3 01-Jan-02
172 Mallard Court (First Term)
Stillwater, MN 55082
439-0185
Dawn Flinn appt'd 1/6/98 WI 01-Jan-02
1601 S. Greeley St. re-appt'd 1/4/00
Stillwater, MN 55082 (Second Term)
430-2888
Richard Cummings (Council Rep.) appt'd 1/19/93 W3
1060 Amundson Drive
Stillwater, MN 55082 .
439-6539
Rev, 3/00
. MEMO
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April 28, 2000
TO: Mayor and City Council
FROM: Nile Kriesel, Administrator
RE: Reapportionment of Assessments on Long Lake Villa
The information and resolution on this item will Le included in the Agenda packet on Tuesday.
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RESOLUTION NO. 2000-
REAPPORTIONING SPECIAL ASSESSMENT FOR
LONG LAKE VILLAS ASSESSMENTS PURSUANT
TO SUBDIVISION OF PARCEL
WHEREAS, the City Council of the CitY of Stillwater has adopted the special assessments
for local improvements local improvement #342, Long Lake Water Quality Improvements and
Curve Crest Extension, and #343, 62nd Street Watermain; and
WHEREAS, the property owner of Long Lake Villas has requested and received approval
for a subdivision of the parcel; and
WHEREAS, it is the policy of the City of Stillwater to reapportion assessments for parcels
that receive approval for subdivision; and
WHEREAS, the dollar amount of the special assessment outstanding for Parcel No.
31.030.20.41-0001 is $71,698.82 and Parcel No. 31.030.20.42.003 is $17,294.47.
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater
that the following special assessments are approved for the Long Lake Villas subdivision.
Description Units/Lots Lot Amount Total
Lot 1, Block 2 8 $ 7,191.35 $ 7,191.35
Lot 2, Block 2 8 $ 7,191.35 $ 7,191.35
Lot 3, Block 2 8 $ 7,191.35 $ 7,191.35
Lot 1, Block 3 6 $ 5,393.52 $ 5,393.52
Lot 2, Block 3 6 $ 5,393.52 $ 5,393.52
Lot 3, Block 3 6 $ 5,393.52 $ 5,393.52
Lot 18, Block 1 8 $ 7,191.35 $ 7,191.35
Lots 1-17, 19-50 49 898.92 $44,047.04
TOTAL
$88993.29
99
Adopted by the Stillwater City Council this 2nd day of May, 2000.
Jay Kimble, Mayor
ATTEST:
Nile Kriesel, Acting City Clerk
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ORDINANCE NO.
AN ORDINANCE AMENDING THE STILL WATER
CITY CODE BY ENACTING PROVISIONS REQUIRING
CRIMINAL mSTORY AND DRIVER'S LICENSE
HISTORY FOR APPLICANTS FOR EMPLOYMENT AND
PERIODICALLY THEREAFTER FOR CERTAIN EMPLOYEES
THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN:
1. FINDINGS AND PURPOSE. The City Council of the City of Stillwater finds that
protecting the public safety requires the City to conduct computerized criminal history and
driver's license history inquiries on persons who are finalists for City employment or who are
existing employees, full-time or part-time, who operate a motor vehicle even occasionally as part
of their duties or work assignments or who are in positions of particular public trust.
2. ADDING. The Stillwater City Code is amended by adding Section 22.11 Required
Records Inquiry that will hereafter read as follows:
(I) City employees and volunteers work independently with and provide public services
to some of the most vulnerable members of society. Protection of the public trust
warrants the investigation of persons who are finalists to fill full or part-time employment
positions with the City or who are applying to volunteer in City programs be carefully
evaluated. In order to minimize risk to the public, criminal history inquiries and driver's
license inquiries are necessary before employment or appointment is offered.
(2) Some City employees work closely with public funds and accounts and are in
employment positions that have access to property or assets of the City where losses are
difficult to detect or prevent. In order to minimize the risk that the public trust will be
violated, computerized criminal history inquiries of those individuals are necessary from
time to time.
(3) Several City employees enter the private homes of City residents on a regular basis in
the performance of necessary and worthwhile public services. Computerized criminal
history inquiries on persons in such positions are deemed necessary from time to time to
minimize the risk that the personal safety of residents in their homes will be violated.
(4) Many City employees and some volunteers operate, on a regular basis, heavy
machinery, street maintenance equipment, and/or other City-owned motor vehicles on
public rights-of-way. In order to minimize the loss of public property and the loss oflife
in serious traffic accidents, computerized criminal history inquiries and driver's license
history inquiries of persons in these positions are appropriate. Annual criminal history
inquiries and motor vehicle and driver's license history inquiries are required for all
regular, part-time, or paid on-call employees in these employments.
(5) In accordance with the state policy of encouraging the rehabilitation of criminal .
offenders, the computerized criminal history and driver's license history inquiries
prescribed herein shall not be an automatic bar to public employment but rather used in
assessing the rehabilitation of the finalist in accordance with Minnesota Statutes, Sections
364.01 to 364.10.
(6) This ordinance cannot guarantee that certain groups or individuals will be protected
from the criminal acts of employees or volunteers; rather, its intent is to minimize certain
risks in the performance of government services to the general public.
2. SAVING. In all other ways, the City Code will remain in full force and effect.
3. EFFECTIVE DATE. This Ordinance will be in full force and effect from and after its
passage and publication according to law.
Adopted by the City Council of the City of Stillwater this _ day of May, 2000.
Jay Kimble, Mayor
ATTEST:
.
Modi Weldon, City Clerk
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Memo
DATE:
April 28, 2000
TO:
Mayor and City Council
Chantell Kadin, Director of Administrati~~
Tim Thomsen, Public Works Superintendent
FROM:
RE:
Scott Schmidt Resignation
Scott Schmidt submitted a letter resigning from the position of Parkkeeper with the City of
Stillwater. His last day of employment was April 28, 2000.
Recommendation
Staff recommends the City Council accept Scott Schmidt's resignation and direct staff to fill the
vacancy.
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~PR-21-2000 11:32
0.01/03
CITY JF OFH
FYI
CITY OF OAK PARK HEIGHTS
F acsimlle
TRANSMmAL
-
to: .All P~e:l Indicated Below
fax #, Variou9
re: April 25, 2000 City Council Work Sesllion Agenda
Date, April 21, 2000
pages: J including this cover sheet)
------------...-----------,...,,-.-.,,--------------------
Thi5 i5 a group fax. Plea:;e route to the individual indicated below. If you experience any problem::!
with this facsimile transmittal, please contact Kim Kamper at 439-4439.
Council Meeting Correspondent
Council Meeting Correspondent
Mark Vierling, City Attorney
K~n Harluns, City Administra:or
Nile Kriesel, City Coordinator
Dennis Postler, City Engineering
Scott Richards, City plcmner
Dave Mol, City Auditor
Robert Brackey
Kevin Furlong
Ann Wasescb
Bra.d Carmichael
Linden Healthcaxe Center
The Couriel' N ewspapel'
Stillwater Evening Gazette
Eckberg, Lammers, Briggs. W olH & Vierling
City of Bayport
City of Stillwater
Bonelltroo, Rosene, Anderli1 & Associates
N orlhwest hsociated Consultanh.
T autges & Redpath Co., Ltd.
Brackey West Developer
Parks Commission Member
PlanninS Commission Membel'
Bayport Fire Chief
F 'I I f
rom the 00"" 0 ... v' '! v
",m.on y rwl11l"'r
Cit-{ 010..1 Pub Heieht.
14-168 OJ. Pc!. Blvd.., P,C Box 2007
c..k P..rk Hoi~hts. ~1N 55082
(651:,439.4439
F4X: (651'1 43Q.0574
~PR-21-2000 11:32
CI7'{ JF OFH
CITY OF OAK PARK HEIGHTS
'1 :00 PJv1. 1l.J1:SDAY, APRIL 25, 2000
BOARD OF REVIEW/CIlY COUNCIL MEETING AGENDA
7:00 P.M.
1:00 p.m. 1.
call to Order/Approval of )~enda
Board of Revie-w (1)
7:30 p.m. II.
DepartmenUCouncll Liaison Re?orls
A. Planning Commission
B. Parks Commis,ion
C, Cable Commission
D, Water Management Organizations
1. Brown's Creek W..tershed District
2. Middle St. Croix Watershed District
3. Valley Branch Watershed Distrid
E. Other Liaison/Sta..+f Reports
7:35 p.m. Ill.
V isitors/Public Comment
A. Recycling Award (2)
This 1$ .:..., epp"rlunity for the pub:ic to add~~8 the COI.<r.cii wit:' qu"",ticns O~ cor-cerna en
iS8ues not p.ut of t.~e regdilr ail.rnda. (Plea:;e limit C~r:1.me:lts to 3 miuutes i~ :cngth,)
7;40 p.m. IV.
Consent Ager.da (Roll C.J1 V cle)
A. Approve Bills & Invegtments
B. Approve City Council Minutes -AprillL 2000 (3)
C. Approve Board of Review Minutes - Aprilll, 2000 (4)
D. Approve Resolution 00.04. _ A Resolution Regarding Gra:1t
Application to the Department of Natural Resources for Fores!
H~alth(5)
E. Receive Annual Financial Report: ad Fi.:"a:J.cial.A.nalysis and
Management Consideration (City Audit) (6)
F. Approve .A..rhor Day Proclamation (7)
G. Parks Commission Vacancy (8)
H. Planning Commission Vacancy (9)
1. Cbange Crder No.1 for Boutwell's Lmding/VSSA Utility and Stn:'et
Improvement Project (10)
J, Approve Boulevard Tree Planting Quotes (11)
K. Appointment of Park Maintenance Worker (12)
L Authorization to Contract willi Northern Environment..l for a phase 1
Environmental Study - Central Business District (13)
::).02/83
.
.
e
~PR-21-2000 11:32
C I 1'( ::F OFH
=.03/03
7:45 p.m. V.
Public Hearines:
.
A. Public Hea.ring to discuss the City Hall Parking Lot in tIle City of Oa..k
P4rk Heights (14)
8:30 p.m. VI.
New Buginess
A. C.B.D.
1. Rece~pt of Engineering Study (15)
2. Receipt of Cost Estimates for Public Green Improvements (16)
3. Approve Resolution 00- _ Authori2:ation :0 Proceed on
Negotiations for Land Acquisition (17)
B. Stillwater Area High School Requellt fel Ropell COl.1rse CUP
Amendment -Requested By Applicant to Table to May 9, 2000 (18)
C. YCF (19)
1. Request fc>r Rezoning
2. Request for Subdivision
3. Request for Variance
4. Site Plan Review
D. Glenbrook Lumber and Supply, Inc. Conditional Cse Permit for
Outdoor Storage (20)
E. WATE Enterprises PUD Concept Plar. Review (21)
.9:00 a..m. VII. old Bueiness
A. Water Utilities Report/Upda.te (22)
B. Signage Subcommittee Meeting Summary and Park'S Commission
Recommendations for Purchase of - (23)
1. City Parks Signage
2. Gateway Signage
C. No PdI'king Zone Osmun Avenue for 57'1. Street to 58lh Street (24)
9:30 p.m. VIII. Adjournment
S,oc;c! gatho';"9 at ADpl~b~c'$ to fOllow
.
TOTHL F. ;]3
~PR-26-2000 10:54
CITY JF CFH
~.01/04
.
:.,~'crIT OF O.L\l( PARK HEIGH1-S
Facsimile
TRANSMIITAL
b: All Parties Indicated Below
fax #: Various
re; April 25, 2000 City Council/Boad of Review Meeting Follow-up Agenda
Da.:e: April 26, 2000
p~geg; -L including this cover she~t)
- - -~ -., -....-...--- - --------.,.-- - ---.--..----- - ----- -...--- --~-..._.-- - --..........-
This is a. group h..-c. please route to the individual indicated below. If you experience a.ny problems
with this facsimile transmittal, please contact Kim Kamper at 439-4439,
Council M~eting Correspondent
Council MeetLl1g Correspondent
Mark Vierling. City Attomey
Ken Hartung, Cit:-I Administra.tor
Nile Kriesel, City CoordinatoI
Dennis Postler, City Engineering
Scot1: Richards, City planner
Dave Mol, City Auditor
Robert Brilckcy
Kevin Furlon~
Ann Wasescha
Brad Carmichael
Linden Healthcilre Center
The Courier !\ ev,'spaper
Stillwater Evening Gazctttl
Eckberg; Lammers! Briggs, W o]ff & VieJ:ling
City of Bayport
City of Stillwater
Bonestroo, Rosene, A.nderli1 & A.8socidte~
Northwest Associated Consultants
T Autges & Redpath Co" Ltd.
Brackey We5t Developer
Parks Commission Member
Planning Commission Member
Bayport Fire Chief
.
F,.?i11 tIle .l..k of... ". I l v
~er~y I\..1mpef
Cry .oF O,,~ p,.l, H.;gh"
1416,s 8~k :>&1'1:. Blvd., POBox 2007
OJ. P"T~ H~ightd, YIN 55082
(651) 439.4-439
F."" (601: 439.0~74
.
APR-26-2000 10:55
C IT!' OF OPH
p.02/0e
.
7:02 p.m.
7:05 p.m.
.
CITY OF OAK PARK HEIGHTS
7 :00 P.M. TUESDAY, APRIL 25, 2000
BOARD OF REVIEW/CITY COUNCIL ~IEETING FOLLOW-UP
AGENDA
7:00 P.M.
T
1.
Call to order/Approval of A~enda.
Board of Review (1)
Administrator Melena added Local Government Intern a.S item D under
old Business.
Board of Review 11cld. Resolution adopted. Roll call taken. Carried 5-
O.
Del?arlment/C ounei.! Liaison Reporls
A. Planning Commission
Update provideJ. Next Meeting is Thursday May 11, 2000 at
7 :00 p.m.
B. Pub Commission
Update provided. Parks Workshop scheduled for Tuesday May 2,
2000 at 6:00 p.m. Spring Park "IIo-alk through will be on Sund.ay
May 21,2000. Garden Committee will hold a plant sale on May
20,2000 at Cover Park horn 9:00 a.m. to 12:00 p.m.
C, Cable Commission
Upda.te provided.
D. Water Management Organizationg
1, Brown's Creek Watershed District
Update provicled.
2. Middle St. Crcrot Watershed District
Update provided.
3, Valley Branch Watexshed District
No update.
E. Other Liaison/Staff Reports
No Reports
II.
7:10 p.rn, III. Visitors/Public Comment
.
A. Recycling Award (2)
}:lr. John Weiu, 5701 Perkins Ave. N.
B. Martina Plaster, 5472 Statgecoach Trail North
This is an opportunity fo~ the public to addrl:55 the Council with questions or cor.cems on
is!lU~ not p~rt of the regular agenda. (Please limit comments to 3 minutes ir.longtJ,)
APR-26-2000 10:55
7:15 p.m. IV,
7:45 p,m.
7 ?-
:~Op.m,
VI.
).
K.
L.
CI,y OF OPH
Coment ~enda IRoll Call Vote)
A.
Approve Bills & Investments
Approve City Council Minute8 -Aprilll, 2000 (3)
Approve Boa=ct of Review Minutes - April 11.. 2000 (4)
Approve Resolution 00-04- _ A Resolution Regarding GCi:lnt
Application to the Department of Nahual Rescum:-s for Forest
HeJth(5)
Reoeive Annual. Financial Report and Financial Analysis and
Management Consideration (City Audit) (6)
Motion to have presentation at next CouncJ Meeting. Carried 5.
O.
Appr~ Arbor Day Proclamation (7)
Parks Commiesion Vacancy (8)
Carned 5.0.
Pla.nning Commission Vacancy (9)
Carried 5-0.
Cha.nge Order No.1 for Boutwell'o; Landmgf'vSSA t~Hlity c.r-d Street
Improvemeni Project (10)
Discussion held. Carried 3-2. Bea.udet and Byrne opposed.
Approve Boulevard Tree Planting Quotes (11)
Appointment of Park Maintenance Worker (12)
Authoriz;a.tion to Contract with >':orthem Envi:onmental for <1. Phase 1
Environmental Study - Central Business District (13)
B.
C.
D.
E,
F.
G.
H.
1.
Items E, G, H, I pulled for discussion. All other items approved. Roll
call vote taken. Camed. 5.0.
iT
, ,
public Hearings
A. Public Hearing to discuss the City Hall Parking Lot in the City of oak
Park Heights (14)
Discussion regarding east side parl~inl!t lot entrance. publi:: comments
taken, Motion to keep entrance as is. Ca.rried 5-0.
New Business
A.
C.B.D.
1. Receipt of Engmeering Study (15)
Carried 5-0.
2. Receipt of Cost Estimates for Public Oretin Improyements (6)
earned 5-0.
3. Approve Resolution 00. _ Authoriz.ation to Proceed on
Negotiations for Land Acquisition (17)
Roll call vote taken. earned 4-1. Beaudet opposed.
P.03/0c
.
.
.
hPR-26-2000 10:56
.
CITY OF OFH
~.04/04
B.
Stillwater Ana. High School Request for Ropes Course CUP
Amendment -Requested By Applicant to Table to May 9,2000 (18)
Tabled. to May 9, 2000 Councill\1eeting. Carried 5-0.
TeF (19)
1. Request for Rezoning
2. Request for subdivision
3. Request for Variance
4. Site plan Review
Denied 4-1. Schaaf in lavor.
Glenbrook Lumber and Supply, Inc. Conditional Lse Permit for
Outdoor Stora~e (20)
Tabled to May 9,200 Council Meeting. Carried 5-0.
WATE Enterprises PUD Concept plan Review (21)
Carried 5-0
c.
D.
E.
10: 14 p.m. VII. old Business
A. Water Utilities Report/Update (22)
Update provided..
B, Signage Subcommittee Meeting Summary and Parks Commis~ion
Re()ommendaHons for Purchase of - (23)
1. City Parks Signage
Carried 4-1. Beaudet opposed.
2. Gateway Signage
No Action taken.
C. No Parking Zone Osmun Avenue for 5711, Street to 58th Street (24)
Resolution lor no parking' Zone Oimun A'\'enue for 510. Street to
58th Street. Carried. 5-0.
D. Local Government Intern
Appointment of Scott Johnson as Local Government Intern.
Carried 5-0.
Adiournmeni:
.
10:45 p.m. VIII.
Announcement made that an Open House ",ill be held Thursday May 4,
20002:00 p.m. to 7:00 p.m. at Cover Park to pr~-ide information
related to the village Mea street reconstruction program.
Adjournment. Carried 5-0.
Social gath'lrinfJ at App/.:!h.zq'$ to /oIlow
.
TCHHL F. 04
.
.
.
-ne
The Mulberry RaYI needS smne
. . c;pfCI
Community to Protect the Ravine
- .
.. U
10- yt~~ (t tt6~~liOlY
AlYP RAVilYt (ttAlY-UP
. A(liO~S 5PtAI'. tOUDt~ l~Atv wO~~5!
Come heQp U~ billigh what we' tJe been WO/l~iJlg Oil bOlr. tile Qa~t 10 yealt~ wld r,Qeon
the uUuQheltJry gffteet CQolliJ\eI cn/~i.J1g YOU/{ own gQotJe.~. lr.a~e~. lr.ope~. pQa~ttr,
gOllhage hag~, (cmlaQ0 dump l1lUr,k!.~ ~ you have them, and YOU1l~eQ.6 to the COllM/[
06 gvelleH Gild Cheftliy!
AP~it }9, 9:00 f1M -l}:OO PM
.
--. ' Ii I (\
\. I' 'II I
" : "I
'. ,,' I
\\ Il;j
.
.
.
1.
2,
3,
9:00
9:00
4.
9:10
5.
9:30
6,
10:05
10:35
8,
10:50
9,
10.
11. 11:10
WASHINGTON COUNTY
Dennis C. Hegberg
District 1
Bal Pulkrabek
District 2
Wally Abrahamson
District 3
Myra Petenon
District 4
Dick Stafford
District S/Chair
COUNTY BOARD AGENDA
APRIL 25, 2000, 9:00 A.M.
Roll Call
Consent Calendar
Transportation and Physical Development - Mike Polehna, Parks Manager
Presentation of NACo Acts of Caring Award for Historic Courthouse Volunteer Association
Community Services Department - Dan Papin, Director
A, Proclaim May 2000 as Family Foster Care Month - Suzanne Pollack, Supervisor
B. Local Service Unity Interim Plan - Robert Crawford, Workforce Center Manager
C. School-to-Work Partnership Grant - Robert Crawford, Workforce Center Manager
Public Health and Development - Mary McGlothlin, Director
A. MN Tobacco Use Prevention Initiative Community-Based Project Grant
B. Product Stewardship Grant - Jeff Travis, Program Manager
Transportation and Physical Development - Dennis O'Donnell, Senior Land Use Specialist
Determination of Adequacy on the EIS for C.A.M.A.S. MN, Inc.
General Administration - Jim Schug, County Administrater
A. Selection of Financial Advisor and Appointment of Bond Counsel for the 2000 Bond Sale
B. Legislative Update
Discussion from the Audience
Visitors may share their concerns with the County Board of Commissioners on any item not on the agenda, The Chair will direct the
County Administrator to prepare responses to your concerns, You are encouraged not to be repetitious of previous speakers and to
limit your address to five minutes.
Commissioner Reports - Comments - Questions
This pen'od of time shall be used by the Commissionen: to report to the full Board on committee activities. make comments on matters
of interest and information. or raise questions to the staff. This action is not intended to result in substantive board action dun'ng
this time, Any action necessary because of discussion will be scheduled for a future board meeting,
Board Correspondence
Adjourn
12. 11 :20 Board Workshop with Community Services
to
12:00 Status of Out- of-Home Placements in Washington County
*************************************************************
Date
April 24
April 26
'126
. 27
pri1 27
Apri127
April 27
MEETING NOTICES
Time
6:30 p.m.
9:00 a.m.
10:30 a.m.
7:30 a.m.
8:30 a.m.
12:30 p,m.
3:30p,m.
Location
1010 Heron Avenue North - Oakdale
2099 University Avenue West - St. Paul
2099 University Avenue West - St. Paul
Washington County Government Center
1670 Beam Avenue - Maplewood
230 E. 5th 81. - Mears Park Centre
Cottage Grove City Hall
Committee
Library Board
Metropolitan Mosquito Control
Regional Solid Waste Mgmt. Coord. Board
Community Corrections
Resource Recovery Project Board
Met. TAB
Red Rock Corridor
Auistive 6stening devices ere evlli/eblt! for use in the County BOBrd Room
If you need usistence due to disebi(1tr... or Iap!/.u'!!]tI bBrrie,(_pJtllJStI cBII 430-6000 (roo 439.322Q)
EuUAL EMPLOYMENT OPPORTUNITy / AFF RMA TIVE AC,TION EMPLOYER
vV ASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR *
APRIL 25,2000 .
The following items are presented for Board approval/adoption:
DEPART~IENT/AGENCY
ITEM
Administrati on
A, Approval of the March 28, April 4 and 11,2000 Board Meeting minutes,
B Approval to appoint Marge Hooley, Stillwater, to the Local Advisory
Council on Mental Health, as an Education representative, to a term expiring
December 31,2002,
Court Services
C. Approval of purchase of service agreements with the following: East
Communities Family Services; Forest Lake Youth Service Bureau; Wrute
Bear Lake Community Counseling Center; and, Youth Service Bureaus, lnc,
for the period January 1,2000 to December 31,2000,
Financial Serv'ices
D, Approval of resolution, petty cash and change fund,
Public Health and Environment
E. Approval of licenses with municipalities in \Vashington County for
collection of household hazardous waste and authorize execution by the
Board Chair and County Administrator, .
Transportation and Physical
Development
F, Approval to set public hearing date for an appeal of a 1\'lining Conditional
Use Permit granted by the Washington County Planning Advisory
Commission to Tiller Corporation for May 9, 2000,
G, Approval of resolution to acquire right of way and easements for
construction ofCSAH 13 (Hinton - Tower) project in the Cities of Cottage
and Woodbury,
H. Approval of resolution awarding bid for the Historic Courthouse retaining
wall construction project to Siegfried Construction Company, the lowest
responsible bidder, in the amount of $198,000; and approval of resolution
to reimburse expenditures from this project with the proceeds of bonds to be
issued by the County,
*Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote,
Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action,
.
.
.
6,
.
BROWN'S CREEK
WATERSHED DISTRICT
t2 1(I1i1t.n-
~CiJ;;~
1825 Curve Crest Blvd. Stillwater MN 55082 Tel: 651-430-8300 F~X: 651-430-6819
Managers:
Craig Leiser, President · Karen Kilberg, Vice-President · Dan Potter, Secretary · E, 1. Gordon, Treasurer · Don Peterson
AGENDA
,
REGULAR MEETING OF THE BOARD OF MA1'JAGERS
May 1,2000
1.
Call to order @ 6:30 PM
2,
Approve Agenda
'"
.).
Approve minutes of April 17, 2000 meeting
4,
Treasurer's Report (Gordon)
a) Budget Discussion
5.
Kismet Basin Project - Action
a) Final discussion and adoption of Feasibility Study
b) Project Financing decision
c) Board direction for Preliminary Design Phase
Rules/Permits - Trout Stream Mitigation Project (TSMP) - Update
a) Update on the Trout Stream Mitigation Project
b) Status of Watershed Boundary Change
c) Market Place ill Permit
7,
Second Generation Plan - Update
8.
THPP Project - Status Report
a) Construction Update
9,
Water Governance Study - Update and Discussion
10.
Old BusinessINew Business
a) Discussion of draft Communications and Administrative Guidelines
b) Project Development Guidelines
11.
Communications & Reports
12,
Executive session, if required
13.
Adjournment
Board Meetings are held at 6:30 p,m., at 1825 Curve Crest Boulevard. Stillwater, l'vIN
MEETfNG NOTICE
CH~i\lGE OF MEETING DATES
BROWN'S CREEK WATERSHED DISTRICT
.
NOTICE IS HEREBY GIVEN that the Brown's Creek Watershed District has rescheduled several regular
meetings of the Board of Managers. The Brown's Creek Watershed District will meet only once in the Months
of May, June and July on the following rescheduled dates: May 15\ June 5th and July loth 2000. The April 24th,
May 8th May 22nd, June It\ June 26th and July 24th 2000 meetings have been cancelled. The rescheduled
meetings will be held at 6:30 p.m. at the offices of the Washington Soil and Water Conservation District, 1825
Curve Crest Boulevard, Stillwater, Minnesota. Dated this 19th day of April 2000.
Dan Potter, Secretary, Browns Creek Watershed District.
.
.
.-
. AHociation of
Metropolitan
M un ici pa liti e~
AMM Annual
Meeting
WHEN:
Thursday, May 18, 2000
5:30-8:30 p.l11.
WHERE:
Sheraton lvlidIvay Hotel
400 Hamline Ave. N
St. Paul, MN 55104
COST:
$30 per person
(Guests are Ivelcome!)
.
Y au are cordially invited to attend the AMM' s Annual Meeting on
Thursday, May 18, 2000. This is the first of two major membership
meetings held each year for YOU -- the AMM membership.
All mayors, council members, administrators & managers and city staff are
encouraged to attend. This is a great opportunity to dialogue with your
fio77n7/l YMot-vn 'YIoorc nnrl ract '/0'1'>' 71nfn ;-vr fl,n e7ncf';n-vr oifBonrr1 o,P::;rnr.../r1';~.",r+,...-v...
,-,,,,,,V\,.vll&''-' 1Vt''-''-' V..........va.\...-h,.}:J 1/1..1 vv&.l.-..,"'...,M.... u....t.."VI&.. 1.-, c...t. 'JJ&.lA.... lJ/.....t.LIL-l.,L-VIO.
rr' his year's meeting will feature keynote speaker Rep. Ann Lenczewski
1. (D-Bloomington), who is a former AMM Board member and Bloomington
councilmember.
Please R.S. V.P. by calling Laurie Jennings at (651) 215-4000 by Friday,
Mny 12. Please specifiJ special dietanJ needs when you make your resenJation.
There is no fee if you only attend the business meeting, but please R.S. V.P. so a
. chair can be reserved for you. The evening I s schedule is as follows:
Social Hour .................................................... 5:30-6:30 p.m. (cash bar)
Buffet Dinner ................................................. 6:30-7:30 p.m.
Business Meeting ........ ................................... 7:30 p.m.
Sheraton Midway Hotel
.
400 Hamline Avenue North
St. Paulf Minnesota 55104
(651) 642-1234
I
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To V,-ISC::::-''sin ::::>
Sheraton l'VIidway
Saint Paul
N
W-9- E
5
.
From Mpls./St. Paul International Airport
Take Highway 5 east to St. Paul.
Follow 5 (Fort Road) to Lexington Parkway.
Go north on Lexington across 1-94.
Turn left on frontage road to Sheraton Mid7.L'ay.
From DOIvntoIvn Minneapolis
Take 1-94 east to Snelling Avenue.
Follow the service road to Hamline Avenue north (across bridge)
to Sheraton Midway.
From DOIvntoIvn St. Paul
.
Take 1-94 west to Hamline Avenue exit.
Take a right turn into the Sheraton Midway