HomeMy WebLinkAbout2000-03-21 CC Packet
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REVISED AGENDA **
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 00-7
Council Chambers, 216 North Fourth Street
March 21, 2000
REGULAR MEETING
7:00 P.M.
CALL TO ORDER
ROLLCALL
APPROVAL OF MINUTES - February 29,2000, Executive Session and Special meeting; March 7,2000 Regular
Meeting and Executive Session
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS
OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda.
The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the
concerns expressed.
STAFF REPORTS
1. Police Chief
2. Fire Chief
3. City Clerk 5. Community Dev. Director
4. Director of Admin. 6. City Engineer/PWD
7. City Attorney
8. City Administrator
CONSENT AGENDA *
1. Resolution 2000-94 Directing payment of bills
. Resolution 2000-95: Adopting policy for physical training room
Resolution 2000-96: Directing publication of Ordinance 890 by title and summary
. Approving request by Hope House to close portion of North Everett Street on 5/13/00 for annual fundraising auction
5. Resolution 2000-97:Adopting recommendation of Fire Chief for variance to sprinkling requirements at St. Michael's
Church
6. Approving transfer of $770.48 from General Fund to Special Events Fund
7. Resolution 2000-98: Accepting Grant and Approving Agreement between the City of Stillwater and The State of
Minnesotafor the Juvenile Accountability Incentive Block Grant
PUBLIC HEARINGS
1. This is the day and time for the public hearing to consider the proposed enlargement of the geographic area of
Development District No.1; the proposed enlargement ofthe geographic area of Tax Increment Financing District
No.7 within Development District No.1; and the adoption of the Tax Increment Financing Plan relating thereto.
Notice of the hearing was published in the Stillwater Gazette on March 8, 2000, and notices mailed to affected
property owners. (Resolution)
2. Case No. SUB/99-53. This is the day and time for the public hearing to consider a request from Kellison Company
for a minor subdivision into two lots; Lot A = 28,957 square feet; Lot B = 33,486 square feet at 2510 Curve Crest
Blvd in the BP-C, Business Park Commercial District. Notice of the hearing was published in the Stillwater Gazette
on March 15,2000, and notices mailed to affected property owners. (Resolution)
UNFINISHED BUSINESS
1. Authorizing application for Lowell Park Improvement Outdoor Recreation Grant
Possible second reading of Tree Ordinance
2.
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Zoning Amendment limiting garage size to 1,000 square feet in the Traditional Residential and Lakeshore Residential
District.
4. Annexation request for 14 acre site located between Boutwell and County Road 12 in the Phase IV Annexation Area,
Bruggeman Homes, applicant.
eity Council Meeting No. 00-7
March 21, 2000
NEW BUSINESS
1. Request for tobacco license for Stillwater Smoke Shop, Inc., 2040 Market Drive (Resolution)
2. Discussion of future street improvements.
a. Report on North Hill improvements
b. Report on Forest Hills (Resolution)
c. Accepting feasibility report for Maple and Laurel Street improvements (Resolution)
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS (continued)
COMMUNICATIONS/REQUESTS
1. Request to hold sidewalk sales - City of Stillwater Chamber of Commerce
COUNCIL REQUEST ITEMS
STAFF REPORTS (continued)
eDJOURNMENT
* All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion.
There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will
be removed from the consent agenda and considered separately.
* * Items in italics are additions to the agenda
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CITY OF STILLWATER
CITY COUNCIL MEETING NO. 00-6
March 7, 2000
REGULAR l'IEETING
4:30 P.M.
** March 7, 2000, is Minnesota Precinct Caucus night.
Minnesota law prohibits city councils from holding meetings after 6 p.m. on caucus night.
The meeting was called to order by Mayor Kimble.
Present:
Also present:
Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
City Administrator Kriesel
City Attorney Magnuson
Police Chief Dauffenbach
Fire ChiefKallestad
City Engineer Eckles
Director of Administration Kadin
Planner Fitzgerald
City Clerk Weldon
Press:
Julie Kink, Courier
Mark Brouwer, Gazette
.PPROV AL OF MINUTES
Motion by Councilmember Thole, seconded by Councilmember Zoller to approve the minutes of the February
15,2000, Special and Regular Meetings. All in favor.
STAFF REPORTS
City Attorney Magnuson presented a development contract with Legends West Limited Partnership for the
subdivision of Stillwater Crossings. He stated this agreement relates to the entire development. The
previous agreement related only to Phase 1. Staff recommends approval.
Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt Resolution 2000-92
approving a development contract with Legends West Limited Partnership for the subdivision of Stillwater
Crossings.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
City Attorney Magnuson also presented an option agreement with Bill Pauley and Violet Kern for the
purchase of property adjacent to the recreation center. This property is located in the area under
consideration by the Minnesota Wild for a practice facility. The purchase price of $350,000 is less than the
value shown in the city-requested appraisal of the property. The option payment of $500 is non-refundable.
The City has 45 days to exercise the option.
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Motion by Councilmember Cummings, seconded by Councilmember Thole to adopt Resolution 2000-93
approving option agreement with Bill Pauley and Violet Kern for the purchase of property adjacent to the
recreation center.
City Council Meeting No. 00-6
March 7, 2000
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
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CONSENT AGENDA
Motion by Councilmember Thole, seconded by Councilmember Bealka to approve the Consent Agenda. All in
favor.
1. Resolution 2000-69: Directing Payment of Bills
2. Temporary on-sale intoxicating liquor license - Lumberjack Days Festival Assoc., July 27-30,2000
3. Hang banner at Main St. and Olive - Rivertown Art Festival, May 5-21, 2000; St. Croix Events, applicant
4. Resolution 2000-70: Commending Dale Curtis for over thirty years of service to the Board ofvVater
Commissioners and the City of Stillwater
5. Resolution 2000-71: Amending Res. 2000-36, full-time employment of Nick Chaves as Asst. Public vVorks
Superintendent
6. Purchase of new radar units - Police Dept.
7. Purchase of power washer - Police Dept.
8. Temporary on-sale liquor license, Oct. 13, 2000, Washington County Historic Courthouse fundraiser
9. Installation of phone lines from City Hall to City Garage office trailer
10. Resolution 2000-72: Approval of Lily Lake Water Quality Study
11. Resolution 2000-73: Extending contract with D.W. Web Services for web maintenance services
12. Approving application for exempt permit - St. Croix Catholic School raffle, April 8,2000
13. Resolution 2000-74: Employment of Robert Peltier as part-time on-call fire fighter .
14. Purchase of picnic shelter for Washington Park, playground equipment for Staples Field, and picnic tables
and benches for various parks
15. Resolution 2000-75: Appointing Nile Kriesel as Treasurer
16. Purchase of two computers - Engineering and Administration
17. Installation of aerial cabling for public works garage
18. Upgrade of telephone system - City Hall
19. Resolution 2000-76: Memorandum of Continuance for Goodwill Attended Donation Center
20. Resolution 2000-77: Setting fee for commercial lawn fertilizer application license
21. Resolution 2000-78: Appointing Deputy City Clerk
22. Resolution 2000-79: Commending Diane Deblon for over eleven years of service to the City.
PUBLIC HEARINGS
1. Case No. SUB/00-07.This is the day and time for the public hearing to consider a request from Richard
Huelsman for a subdivision to combine two lots, Lot 8 and 9, Block 1, Myrtlewood into one lot of24,17l
square feet and to vacate the drainage and utility easements existing between the common or shared interior
lot line between the subject lots at 100 and 112 Myrtlewood Court in the RA, Two Family Residential
District. Notice of the hearing was published in the Stillwater Gazette on February 25,2000, and notices
mailed to affected property owners.
This application was reviewed by the Planning Commission on February 14, 2000. The Commission
unanimously recommended approval, contingent upon the approval of the City Engineer. .
The Mayor opened the public hearing.
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City Council Meeting No. 00-6
March 7, 2000
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Richard Huelsman stated the resubdivision is for the purpose of combining two lots into one so that the
purchaser can build one home on the property.
The Mayor closed the public hearing.
Motion by Councilmember Thole, seconded by Councilmember Bealka to adopt Resolution 2000-80 approving
a subdivision to combine two lots, Lot 8 and 9, Block 1, Myrtlewood into one lot of24,171 square feet and to
vacate the drainage and utility easements existing between the common or shared interior lot line between the
subject lots at 100 and 112 Myrtlewood Court in the RA, Two Family Residential District, Case No. SUB/OO-
07.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
2. Case No. SUB/00-08. This is the day and time for the public hearing to consider a request from
Heartland Office Village, Leonard Pratt, for a resubdivision of Lots 9, 10, 11 & 12, Block 1, Matt Hooley's
Addition into five lots: Lot 1 - 12,1000 sq. ft., Lot 2 - 24,496 sq. ft., Lot 3 - 12, 749 sq. ft., Lot 4 - 16,786 sq.
ft. and Lot 5 - 138,038 sq. ft. at 1765 Northwestern Avenue in the BP-C, Business Park Commercial
District. Notice of the hearing was published in the Stillwater Gazette on February 25,2000, and notices
mailed to affected property owners.
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This application was reviewed by the Planning Commission on February 14,2000. The Commission
unanimously recommended approval, contingent upon the approval of the City Engineer, Building Official,
and the recording of the legal survey.
The Mayor opened the public hearing.
Larry Werthein, an attorney representing the applicant, stated he was available for questions.
The Mayor closed the public hearing.
Motion by Councilmember Bealka, seconded by Councilmember Thole to adopt Resolution 2000-81 approving
the resubdivision of Lots 9,10, 11 & 12, Block 1, Matt Hooley's Addition into five lots: Lot 1 - 12,1000 sq. ft.,
Lot 2 - 24,496 sq. ft., Lot 3 - 12, 749 sq. ft., Lot 4 - 16,786 sq. ft. and Lot 5 - 138,038 sq. ft. at 1765
Northwestern Avenue in the BP-C, Business Park Commercial District, Case No. SUB/00-08.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
3. Case No. ZAM/99-4. This is the day and time for the public hearing to consider a request from Dan
Thron and Mitchell T. McKenzie for a zoning map amendment to rezone Lot 2, Block 3 and Lot 1, Block 3
in the Neal Meadows Addition from AP, Agricultural Preservation to RA, Single Family Residential. Notice
of the hearing was published in the Stillwater Gazette on February 25,2000, and notices mailed to affected
property owners.
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Planner Fitzgerald stated this request was been approved by the Planning Commission on December 13,
1999; the City Council (first reading of ordinance) on January 4,2000; and the Joint Board.
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Citv Council Meeting No. 00-6
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March 7, 2000
The Mayor opened the public hearing. There were no requests to be heard. The Mayor closed the public .
hearing.
Motion by Councilmember Cummings, seconded by Councilmember Thole to have a second reading of
Ordinance No. 889, amending the zoning map by rezoning Lot 2, Block 3 and Lot 1 Block 3 in the Neal
Meadows Addition from AP, Agricultural Preservation to RA., Single Family Residential.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
4. This is the day and time for the public hearing to consider the supplemental assessment, LI 184-7.
Notice of the hearing was published in the Stillwater Gazette on February 25,2000, and notices mailed to
affected property owners.
City Attorney Magnuson reported that when an omission occurs in a regular assessment role, Minnesota
Statutes allow Council to take action to correct it. Mr. Magnuson explained that Lot 2, Block 1; Lot 45,
Block 1; and Lot 46, Oak Glen; have been forfeited to the State of Minnesota for nonpayment of real estate
taxes, thus causing the assessment first levied upon the lots to be cancelled by operation of law. A
supplemental assessment is necessary to meet future debt service payments to the Oak Glen refunding bonds
Series 1994A.
The Mayor opened the public hearing.
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John Holper, Winthrop & Weinstine, P.A., representing the estate of Gerald Mogren, presented a letter of
objection to the assessment. First, the City is improperly trying to impose an obligation on his client beyond
the scope of the Guaranty and Development Agreement at issue in the litigation. Second, neither the
Guaranty nor development agreement imposes obligations related to supplemental assessments. In addition,
the assessment is an improper use of Minn. Stat. 9429.071, Subd. 1 and Minn. Stat. 9435.19, Subd. 2.
The Mayor closed the public hearing.
Motion by Councilmember Thole, seconded by Councilmember Bealka to adopt Resolution 2000-82 adopting
supplemental assessments for Lot 2, Block I; Lot 45, Block I; and Lot 46, Oak Glen; LI 184-7.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
UNFINISHED BUSINESS
I. Possible second reading of ordinance regulating use of City right-of-way.
City Engineer Eckles summarized the purpose of the City electing to manage the public right-of way. It will
provide protection from issues related to deregulation. The ordinance defines the administration and
regulation of the right-of way and the issuance and regulation of right-of-way permits.
Motion by Councilmember Bealka, seconded by Councilmember Thole adopting Ordinance No. 890, enacting.
a new section of the City Code to administer and regulate the public right-of-way in the public interest, and to
provide for the issuance and regulation of right-of-way permits.
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City Council Meeting No. 00-6
.yes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
March 7, 2000
2. Receiving proposal from Barr Engineering for preparation of plans and specifications for territorial
prison site
City Engineer Eckles presented a proposal from Barr Engineering for storm sewer and wall repairs at the
territorial prison site.
Motion by Councilmember Bealka, seconded by Councilmember Thole to adopt Resolution 2000-83 approving
agreement with Barr Engineering for the preparation of plans and specifications for storm sewer and wall
repairs for the territorial prison site.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
3. Ordering preparation of feasibility report for Mulberry and Water Street Improvements.
In a memo to Council, Civil Engineer Sanders reported ravine and storm water improvements will be made
this summer from Lake McKusick to the St. Croix River. Portions of the construction will be in the
Mulberry Street right-of-way from Fourth Street to Water Street. It is proposed the affected property
owners on Mulberry Street pay for a portion of the street improvement cost. It is also proposed to improve
Water Street from Myrtle to Mulberry.
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Staff recommends authorizing the preparation of a feasibility study for street, sidewalk, sanitary and storm
sewer improvements for Water Street from Mulberry Street to Myrtle Street and Mulberry Street from N.
Fourth Street to "Vater Street.
Motion by Councilmember Thole, seconded by Councilmember Bealka to adopt Resolution 2000-84 ordering
preparation of report for the Mulberry- Water Street Improvements, Project 2000-5.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
NE\V BUSINESS
1. Agreement by Board of Water Commissioners to establish rates and charges sufficient to meet Water
Board obligation for financing GO Water Revenue Bonds Series 2000B.
City Administrator Kriesel reported the Agreement is necessary prior to the issuance of bonds later in this
meeting. It stipulates the Board of Water Commissioners agrees to pay the City amounts sufficient to equal
the debts service payments on the $1,330,000 General Obligation Water Revenue Bonds, Series 2000B,
through the establishment of rates and charges sufficient to meet their obligations.
eotion by Councilmember Bealka, seconded by Councilmember Thole to adopt Resolution 2000-85 approving
the agreement by the Board of Water Commissioners to establish rates and charges sufficient to meet the Water
Board obligation for financing General Obligation Water Revenue Bonds Series 2000B.
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City Council Meeting No. 00-6
March 7, 2000
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
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2. Awarding sale of bonds - Series 2000A, 2000B, 2000C, and 2000D.
Dave MacGillivray, Springsted, Inc. presented information regarding the sale of bonds.
Councilmember Cummings stated he will abstain from all bond-related votes. He is employed by a firm
involved in the bid process.
Motion by Councilmember Thole seconded by Councilmember Zoller to adopt Resolution 2000-86 authorizing
issuance, awarding sale, prescribing the form and details and providing for payment of $ 1 ,390,000 General
Obligation Improvement Bonds, Series 2000A.
Ayes:
Nays:
Abstain:
Councilmembers Bealka, Thole, Zoller and Mayor Kimble
None
Councilmember Cummings
Motion by Councilmember Bealka, seconded by Councilmember Thole to adopt Resolution 2000-87 approving
supplemental resolution relating to $1,330,000 General Obligation \Vater Revenue Bonds, Series 2000B.
Aves:
"'
Nays:
Abstain:
Councilmembers Bealka, Thole, Zoller and Mayor Kimble
None
Councilmember Cummings
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Motion by Councilmember Thole, seconded by Councilmember Bealka to adopt Resolution 2000-88
authorizing issuance, awarding sale, prescribing the form and details and providing for payment of Sl ,330,000
General Obligation \Vater Revenue Bonds, Series 2000B.
Ayes:
Nays:
Abstain:
Councilmembers Bealka, Thole, Zoller and Mayor Kimble
None
Councilmember Cummings
Motion by Councilmember Thole seconded by Councilmember Zoller to adopt Resolution 2000-89 authorizing
issuance, awarding sale, prescribing the form and details and providing for payment of S990,000 General
Obligation Capital Outlay Bonds, Series 2000C.
Ayes:
Nays:
Abstain:
Councilmembers Bealka, Thole, Zoller and Mayor Kimble
None
Councilmember Cummings
Motion by Councilmember Thole, seconded by Councilmember Zoller to adopt Resolution 2000-90 approving
supplemental resolution relating to $2, 135,000 General Obligation Sports Facilities Revenue Bonds, Series
2000D.
Ayes:
Nays:
Abstain:
Councilmembers Bealka, Thole, Zoller and Mayor Kimble
None
Councilmember Cummings
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City Council Meeting No. 00-6 March 7, 2000
.otion by Councilmember Thole seconded by Councilmember Zoller to adopt Resolution 2000-91
authorizing issuance, awarding sale, prescribing the form and details and providing for payment of
$2,135,000 General Obligation Sports Facilities Revenue Bonds, Series 2000D.
Ayes:
Nays:
Abstain:
Councilmembers Bealka, Thole, Zoller and Mayor Kimble
None
Councilmember Cummings
3. 2000 Downtown Parking Program.
Police Chief Dauffenbach presented the Downtown Parking Commission recommendations for the Pay
Parking Program for 2000. The program was presented to the City of Stillwater Chamber of Commerce for
review and comment. For 2000, there will be three pay lots: South Main, River, and Maple Island. The
rates will the same as in 1999: $5 South Main lot and $3 Maple Island lot. All other spaces will be free 2-
hour, 4-hour, or all day parking. Last year 6 lots and 550 spaces were pay parking. This year, 3 lots and
300 spaces are pay. The program will run May I-October 31, 2000. Revenues generated will be similar to
1999 because the pay lots will remain pay parking 24 hours per day.
Mike Schumann, Downtown Parking Commission, stated parking permits will be valid 24 hours a day. All
lots are free from November 151 through April 30th. Pay Parking runs from May 1st through October 31 st.
.otion by Councilmember Thole, seconded by Councilmember Cummings approving 2000 Downtown Parking
.ogram. All in favor.
4. Consideration ofremoval of parking space on Third Street in front of Steeple Towne Condominiums.
Police Chief Dauffenbach presented a memo from Community Development Director Russell stating the
Downtown Parking Commission reviewed a request for removal of a parking space on Third Street, south of
Myrtle, in front of Steeple Towne Condominiums. The request was based on safety concerns related to
limited visibility when entering and exiting the parking lot on the south side of the building. The request
was also reviewed by the Public Works and Police Departments. Approval is recommended.
Motion by Councilmember Thole, seconded by Councilmember Cummings approving the request for the
removal of the parking space on Third Street in front of Steeple Towne Condominiums. All in favor.
5. Proposed 2000 Seal Coat Street Project.
In his memo, City Engineer Eckles described the proposed seal-coating project for 2000. It includes all of
the areas completed in the Downtown Improvement Project and portions of the Croixwood area. Estimated
costs are based on last year's seal coat prices. A substantial increase in the price of petroleum projects could
result in the need to increase funding or decrease the scope of the project. He also requested Council
authorize participation with Washington County.
.otion by Councilmember Thole, seconded by Councilmember Cummings approving the 2000 Seal Coat
"oject and authorizing participation with Washington County. All in favor.
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City Council Meeting No. 00-6
March 7, 2000
STAFF REPORTS (continued)
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City Engineer Eckles referred to a notice of a special meeting of the Brown's Creek 'Watershed District to be
held March 8th. He also noted the packet contained a copy of a resolution from the City of Oak Park
Heights supporting the delay of the proposed reorganization of the Northern Watershed Units by
Washington County. Council directed Mr. Eckles to attend the meeting to express the concerns of the City
of Stillwater.
City Administrator Kriesel noted Public Works is doing a fine job with street sweeping. Mr. Eckles stated
they are working in two shifts, 16 hours per day.
Mayor Kimble stated a letter had been received commending the Fire Department for their efforts at an
emergency scene this past week.
ADJOURNMENT
Possible adjournment to executive session to discuss assessment appeals.
Motion by Councilmember Thole, seconded by Councilmember Bealka to adjourn at 5:40 p.m. to executive
session to discuss assessment appeals. All in favor.
Mayor
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Attest:
City Clerk
Resolution 2000-69: Directing Payment of Bills
Resolution 2000-70: Commending Dale Curtis for over thirty years of service to the Board of \Vater
Commissioners and the City of Stillwater
Resolution 2000-71: Amending Res. 2000-36, full-time employment of Nick Chaves as Asst. Public Works
Superintendent
Resolution 2000-72: Approval of Lily Lake Water Quality Study
Resolution 2000-73: Extending contract with D.W. Web Services for web maintenance services
Resolution 2000-74: Employment of Robert Peltier as part-time on-call fire fighter
Resolution 2000-75: Appointing Nile Kriesel as Treasurer
Resolution 2000-76: Memorandum of Continuance for Goodwill Attended Donation Center
Resolution 2000-77: Setting fee for commercial lawn fertilizer application license
Resolution 2000-78: Appointing Deputy City Clerk
Resolution 2000-79: Commending Diane Deblon for over eleven years of service to the City of
Stillwater.
Resolution 2000-80: Approving a subdivision to combine two lots, Lot 8 and 9, Block 1, Myrtlewood into
one lot of 24, 171 square feet. Two Family Residential District, Case No. SUB/00-07.
Resolution 2000-81: Approving the resubdivision of Lots 9, 10, II & 12, Block I, Matt Hooley's Addition .
into five lots: Lot 1 - l2,1000 sq. ft., Lot 2 - 24,496 sq. ft., Lot 3 - 12, 749 sq. ft., Lot 4 - 16,786 sq. ft. and
Lot 5 - 138,038 sq. ft. at 1765 Northwestern Avenue in the BP-C, Business Park Commercial District, Case
No. SUBI00-08.
Resolution 2000-82: Adopting supplemental assessments for Lot 2, Block 1; Lot 45, Block 1; and Lot 46,
Oak Glen; LI 184-7.
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City Council Meeting No. 00-6 March 7, 2000
.esolution 2000-83: Approving agreement with Barr Engineering for the preparation of plans and
specifications for storm sewer and wall repairs for the territorial prison site.
Resolution 2000-84: Ordering preparation of report for the Mulberry-Water Street Improvements, Project
2000-5.
Resolution 2000-85: Approving the agreement by the Board of Water Commissioners to establish rates and
charges sufficient to meet the Water Board obligation for financing General Obligation Water Revenue Bonds
Series 2000B.
Resolution 2000-86: Authorizing issuance, awarding sale, prescribing the form and details and providing for
payment of $1,390,000 General Obligation Improvement Bonds, Series 2000A.
Resolution 2000-87: Approving supplemental resolution relating to $1,330,000 General Obligation vVater
Revenue Bonds, Series 2000B.
Resolution 2000-88: Authorizing issuance, awarding sale, prescribing the form and details and providing for
payment of$I,330,000 General Obligation Water Revenue Bonds, Series 2000B.
Resolution 2000-89: Authorizing issuance, awarding sale, prescribing the form and details and providing for
payment of $990,000 General Obligation Capital Outlay Bonds, Series 2000C.
Resolution 2000-90: Approvingsupplemental resolution relating to $2, 135,000 General Obligation Sports
Facilities Revenue Bonds, Series 2000D.
Resolution 2000-91: Authorizing issuance, awarding sale, prescribing the form and details and providing for
payment of $2, 135,000 General Obligation Sports Facilities Revenue Bonds, Series 2000D.
Resolution 2000-92: Approving a development contract with Legends West Limited Partnership for the
subdivision of Stillwater Crossings.
.esolution 2000-93: Approving option agreement with Bill Pauley and Violet Kern for the purchase of
operty adjacent to the recreation center.
Ordinance No. 889: Amending the zoning map by rezoning Lot 2, Block 3 and Lot 1 Block 3 in the Neal
Meadows Addition from AP, Agricultural Preservation to RA, Single Family Residential.
Ordinance No. 890: Enacting a new section of the City Code to administer and regulate the public right-of-
way in the public interest, and to provide for the issuance and regulation of right-of-way permits.
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CITY OF STILLWATER
CITY COUNCIL MEETING NO. 00-5
February 29, 2000
SPECIAL l\'IEETING
5:35 P.M.
Present: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Also present: City Coordinator Kriesel
City Attorney Magnuson
Administrative Assistant Kadin
Ann Antonsen, Labor Relations Associates
Ed Cain, Legislative Associates
PROPOSED RE-ORGANIZA TION PLAN
City Coordinator Nile Kriesel explained the re-organization of city structure plan. The
plan would streamline the city structure by reducing the number of departments from 8 to
5 departments. The Finance Department would be merged with the Administration
Department and the Building Inspection Department would be merged with the
Community Development Department. The City Coordinator classification would be
changed to City Administrator and would assume the duties of Treasurer. The plan
included the elimination, creation and modification of certain classifications. The first
year net savings would be about $40,000 to $50,000 with increased savings in the
ensumg years.
The plan would be implemented in three phases. The first phase would be to adopt the re-
organization plan. The second phase would be to implement the plan and the third phase
would be to continue to evaluate the City's organizational structure, including processes
and the systems used for these processes to determine if further cost savings and
efficiencies could be realized.
Motion by Councilmember Thole, seconded by Councilmenber Bealka to approve Resolution
No. 2000-67 adopting the re-organization plan.
Ayes: Councilmembers Bealka, Cummings, Thole, Cummings and Mayor Kimble
Nays: None
Councilmember Thole recommended that the Council also approve the placement of the
Police Chief and Fire Chief classifications under the supervision of the City
Administrator.
Motion by Councilmember Thole, seconded by Councilmember Zoller to place the Police Chief
and Fire Chief under the supervision of the City Administrator. All in favor.
Motion by Councilmember Thole, seconded by Councilmember Zoller to approve the
accompanying Resolution No. 's 2000-68B-Q eliminating, establishing and modifying certain
job classifications.
Ayes: Councilmembers Bealka, Cummings, Thole, Cummings and Mayor Kimble
Nays: None
,
Special City Council Meeting No. 00-5
February 29, 2000
Councilmember Bealka left the meeting at 5 :40.
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ST AGE THREE-LEVY WALL PROJECT.
Ed Cain, Legislative Consultant explained the options related to the funding of Stage III
of the levy wall project.
Motion by Councilmember Thole, seconded by Councilmember Zoller to direct staff to work
with Mr. Cain to pursue special congressional legislation for the construction of Stage III - Levy
Wall Project and/or the "buy down" option for the project. All in favor. .
APPROVAL FOR RYLAND HOMES TO FRAME 12 ADDITIONAL TOWNHOUSE
UNITS.
Mr. Kriesel requested council approval to allow Ryland Homes to begin framing on 12
townhouse units in the Stillwater Crossings development. Six units had previously been
approved. The approvals would be contingent upon the developer meeting the
development requirement as determined by city staff.
Motion by Councilmember Thole, seconded by Councilmember Zoller to approve framing of
twelve additional units for Ryland Homes for the Stillwater Crossings development, contingent
upon meeting the development requirements, as determined by city staff. All in favor.
.
ADJOURNMENT.
Motion by Councilmember Thole, seconded by Councilmember Cummings to adjourn meeting
at 6:02 P.M. All in favor.
Mayor
Attest:
Acting City Clerk
Resolution No. 2000-67: Adopting the re-organization plan.
No Resolutions for 68 and 68A
Resolution No. 2000-68B: Approve implementation of New Organizational Structure for the
City of Stillwater eliminating, establishing and modifying certain job classifications.
Resolution No. 2000-68C: Approving Severance Pay for Finance Director.
Resolution No. 2000-68D: Approving New Position Descriptions.
Resolution No. 2000-68E: Approving Job Classification Point Values.
Resolution No. 2000-68F: Approving Salary Schedule for Community Development Director.
Resolution No. 2000-68G: Approving 2000 Salary Schedule for Director of Administration.
Resolution No. 2000-68H: Appointing Chantell Kadin as Director of Administration.
Resolution No. 2000-681: Approving MIS Specialist Salary Schedule.
Resolution No. 2000-68J: Approving Accountant Salary/Longevity Schedule.
Resolution No. 2000-68K: Appointing Sharon Harrison as Accountant.
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Special City Council Meeting No. 00-5
February 29, 2000
Resolution No. 2000-68L: Approving PayrolllHuman Resource Technician Salary/Longevity
Schedule.
Resolution No. 2000-68M: Appointing Laura Phan as Payroll/Human Resource Technician.
Resolution No. 2000-68N: Establishing Unit Determination and Approving New Salary
Schedule for Building Official.
Resolution No. 2000-680: Approving Administrative Support/Communications Specialist
Salary/Longevity Schedule.
Resolution No. 2000-68P: Appointing Diane Ward as Administrative Support/Communications
Specialist.
Resolution No. 2000-68Q: Approving Contract with Labor Relations Associates to Assist with
the Update of the Personnel Policy.
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Memo
To:
Mayor and Council
Kim Kallestad, Fire Chief K e:
From:
Date:
March 15, 2000
Subject:
1999 Call Response Summary
The Stillwater Fire Department responded to 785 emergency calls in 1999. This was 38
more than in 1998, a 5% increase.
468 (60%) MedicallRescue
3 17 (40%) Fire/Hazardous Materials/Other
785 Emergency Incidents Total
Rescue calls included a tragic boat crash with five deaths (2 trauma/3 drowned), three
separate drowning incidents at Square Lake, Lake Carnelian, and the St. Croix River near
Hudson, Wisconsin, and a water rescue in the St. Croix River near the lift bridge.
Estimated property damage from fire included:
. 1-2 family dwellings (8) $251,825
. Apartments (2) $18, 100
. Public assembly (1) $500
. Vehicles (13) $36,500
Other $877
Total $307,802
Total property saved from fire equals millions of dollars.
See the reverse side for a breakdown of calls by cities, townships, and types of response.
1997 1998 1999 .
City of Stillwater
Fire I Explosion 41 27 33
Over -pressure Rupture 12 16 14
Rescue I Medical 247 315 359
Hazardous Condition 36 30 22
Service Call 33 47 39
Good Intent 106 115 91
False Alarm 18 19 17
Total 493 569 575
City of Grant
Fire I Explosion 8 9 11
Over -pressure Rupture 1 1 0
Rescue I Medical 26 38 57
Hazardous Condition 3 4 7
Service Call 3 0 4
Good Intent 14 13 19
False Alarm 1 2 1
Total 56 67 99 .
Stillwater Township
Fire I Explosion 8 10 10
Over -pressure Rupture 1 2 4
Rescue I Medical 30 34 36
Hazardous Condition 2 2 2
Service Call 3 5 1
Good Intent 23 13 14
False Alarm 2 1 1
Total 69 67 68
May Township
Fire I Explosion 8 7 2
Over-pressure Rupture 4 1 1
Rescue I Medical 21 19 17
Hazardous Condition 2 1 0
Service Call 2 0 0
Good Intent 10 5 5
False Alarm 0 0 0
Total 47 33 25
Mutual Aid Given 6 11 16 .
Total 671 747 785
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RESOLUTION NO. 2000-94
DIRECTING THE PAYMENT OF BILLS
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set
fonh and itemized on Exhibit "A" totaling $356,349.16 are hereby approved for payment, and
that checks be issued for the payment thereof. The complete list of bills (Exhibit" A ") is on
file in the office of the City Clerk and may be inspected upon request.
Adopted by the Council this 21st day of March, 2000.
Jay Kimble, Mayor
ATTEST:
Modi Weldon, City Clerk
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LIST OF BILLS
EXHIBIT "A" TO RESOLUTION 2000-94
Abbott Paint
Ace Hardware
Action Rental
Airtouch Cellular
ALCO-PRO
Amdahl, Chris
American Classic Homes
Ancom Technical Center
Anderson Ice Rinks LLC
Aspen Mills
AT and T
Avalon Homes
Becker Arean Products
Bell, David and Sharon
Bonestroo, Rosene, Anderlik & Assoc Inc
Boyer Trucks
Capitol City Mutual Aid Assoc
Catco Parts
Central Bank
Cincotta, Carla
Clareys Safety Equipment
Coca Cola Enterprises
Cole Papers
Coordinated Business Systems
Grand Prix Vending
Crotty, Tom
Cub Foods
CWP West Corp
Dalco
Danko Emergency Equipment
Del's Outdoor Equipment
Desch, Mark and Gloria
Ecolab
Eggebrecht Chevrolet
Emergency Apparatus Maintenance
Fire Instructors Association of MN
Gateway Companies Inc.
Gilliam, Leeland
G & K Services
Hawk Labeling
Heritage Printing
Imagineering Computer Consultants
Intermec Technologies Corporation
JH Larson Co
Johnnys TV
Painting supplies
Supplies
Concrete-Aiple Property
Telephone
Alca-sensor supplies
Re-key locks
Grading deposit refunds
Repair fire pager
Goal frames
Uniforms
Telephone
Grading deposit refunds
Threshold for dasher boards
Grading deposit refund
Browns Creek/Legends/Green Twig
L8500 Sterling purchase
2000 dues
Loader parts
Bank charges -Miller
Mn Central Council Seminar
Sewer safety equipment
Concession supplies
Janitor supplies
Copier maintenance agreement
Concession supplies
Lodging/meals State Fire School
Concession supplies
Squad car washes
Janitor supplies
Fire equipment purchase
Repair rescue saw
Parking lease
Pest control service
ParkingIPolice vehicles purchase
Repairs to 6104 tanker
FFI student packages
Computer/mon itor/speakers
Lodging/meals State Fire School
Uniforms/rugs/towels/mops
Labeling tape
Medical forms
System consulting
Supplies
Plumbing supplies
Supplies
93.59
168.21
213.60
22.90
205.92
116.19
7,500.00
38.86
346.02
226.68
61 .46
7,500.00
33.71
1,500.00
3,789.07
62,564.00
50.00
207.21
140.00
40.00
5,767.85
244.75
83.06
320.09
84.00
198.63
41.54
26.25
30.89
66,131.09
73.00
979.65
226.85
37,710.00
279.77
177.62
4,886.26
189.53
3,037.28
101.33
137.86
898.70
101.64
6.84
14.50
EXHIBIT "A" TO RESOLUTION 2000-94
Johnson, Ron
Kriesel, Nile
Labor Relations Associates Inc.
Lakes Gas
League of MN Cities
League of MN Cities Insurance Trust
Lind, Gladys
McDonald Homes Inc.
Media One
Menards
Met Life
MN Pollution Control Agency
MOCIC
National Conference States Bldg Codes
National Fire Protection Association
Northwestern Tire Co Inc
Oakland Construction
On Site Sanitation
Packaging Store
Pagenet
Pilquist Auto Parts
Pitney Bowes Inc.
PMI Computer Supplies
Quality Flow Systems
Roettger, David
Rand R Specialties
Saint Croix Caterers
Saint Croix Office Supplies
Sentry Systems Inc.
Service Environmental Engineering
Skill Path Seminars
Smith, Ryan
Sprint PCS
Stillwater Amoco
Stillwater Equipment Company
Stillwater Ford
Stillwater Gazette
Streichers
Sysco Minnesota
Teltronix Information Systems
Tower Asphalt Inc
Treadway Graphics
TR Radke & Associates
Trust X QMS
Uniforms Unlimited
University of Minnesota
PAGE 2
It
Supplies
NLC Conf expenses-Kimble/Kriesel
Professional services
Propane for zamboni
Safety Loss Control workshop
Workers Compensation insurance
Land purchase payment
Grading deposit refunds
Cable service
Supplies
Cobra Dental insurance
Levee Wall Project leak
Seminar Covert Operations-Stender
2000 membership dues
2000 membership dues
Tire repair
Grading deposit refund
Portable restroom rental
Shipping charges
Pager service
Tire for air compressor
Postage meter rental
Computer supplies
Lift station repairs
Diskettes
Blade grinds
St Croix Rec Center management
Office supplies
Service call/monitoring system
Site work former Myrtle St Dump
Managers/Supervisors Conf-Russell
Mileage/meals
Telephone
Gasoline
Supplies
Hub caps squad cars
Publications
Bullet proof vest/ammunition
Concession supplies
Cable
UPM cold mix
DARE supplies
Entry rugs-St Croix Rec Center
Labor law poster
Uniforms
Fillmore Conference
137.43
1,753.62
2,710.50
44.73
100.00
17,678.75
927.00
4,500.00
20.55
56.32
61.53
630.00
175.00
75.00
115.00
221.07
1,500.00
12.66
72.36
967.85
20.00
340.18
58.47
227.50
15.97
113.00
55,216.14
46.66
232.81
2,013.61
199.00
59.15
161.10
454.12
51.93
436.74
85.22
1,009.17
197.24
6.00
139.78
177.75
1,858.95
28.05
223.81
60.00
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e EXHIBIT "A" TO RESOLUTION 2000-94
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Valley Agencies
Vicom Inc.
Viking Industrial Center
Washington County Central Services
Washington County Recorder
Weldon, Morli
ADDENDUM TO BILLS
Abbott Paint
Apollo Heating
AT and T
Capitol Communications
Cole Papers
Dept of Public Safety Driver Vehicle Div
Express Photo
Kath Companies
League of MN Cities Finance Department
League of MN Cities Insurance Trust
Magnuson Law Firm
Maple Island Hardware
Menards
Northern States Power
Office Max
On Site Sanitation
Page Net
Russell, Steve
SRF Consulting Group Inc
Stork Twin City Testing
US West
Wal Mart
Washington County Treasurer
Workwell Occupational Health Services
Yocum Oil Company Inc.
PAGE 3
Renew CNA Surety bonds
Telephone system upgrade
Safety equip-employees Pub Works
Copy paper
Recordings
Mileage/meals
Brushes/varnish
Dome equipment repair
Telephone
Radio maintenance contract
Janitor supplies
Police plates
Photo finishing
Generator parts
Safety/Loss Wksp-add employees
Insurance installment
Legal services
Tools/supplies
Timbers/cable ties
Electricity/gas
Office supplies
Portable restroom rental
Pager service
Planning education videos
Aiple property master plan
Soil boring Maple/Laurel St Improve
T etephone
Police Dept supplies
Title registration
Vaccine-Dionisopoulos
Heating oil
TOTAL
116.10
2,145.00
2,134.38
139.45
66.00
94.62
47.55
312.00
24.28
456.00
31.77
6.00
27.87
81.89
80.00
36,209.00
7,464.58
252.74
135.22
1,475.91
337.49
50.65
278.65
269.24
491.63
1,390.00
125.07
120.66
27.00
41.50
158.79
356,349.16
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EXHIBIT "A" TO RESOLUTION 2000-94
PAGE 4
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Adopted by the City Council this
21st day of March, 2000
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Memo
DATE:
March 17, 2000
TO:
Mayor and City Council
ChantellK~
Director of Admmistration
FROM:
RE:
Physical Training Room Policy
Back2round
The City has a Physical Training Room located in the basement of City Hall and some physical
training equipment located in the Fire Department. The Physical Training Room and equipment
are available for use by all City employees.
It has been recommended by Berkeley Risk, the City's property insurance administrator's, that
the City has a policy on the use ofthe Physical Training Room and equipment.
The attached policy was drafted by Todd Bjorkman, Police Sergeant, and reviewed by the City's
Safety Committee and Department Heads.
Recommendation
It is recommended that the City Council approve the attached Resolution, Adopting a Physical
Training Room Policy.
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CITY OF STILLWATER
PHYSICAL TRAINING ROOM POLICY
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I. POLICY
The City of Stillwater will maintain a physical training room in City Hall that all City
employees may use to attain or maintain physical fitness and to meet the requirements of
their employment.
The City of Stillwater encourages its employees to be physically fit and to train through
the use of the Physical Training Room.
II. RESPONSIBILITIES
The City of Stillwater will designate qualified personnel to maintain the fitness
equipment and to provide periodic orientation and training to employees on the use of the
fitness equipment.
All employees must follow these procedures and adhere to the physical training rules and
regulations, which will be posted in the physical training room. .
It is every employee's responsibility to report any violations of this Policy to their
supervisor or to City Administration.
III. PROCEDURES
A. The physical training room will be closed:
I. During cleaning
2. During equipment repair and maintenance
3. During scheduled training
B. Scheduled training times will be posted on the outside entrance of the training
room.
C. Only City of Stillwater employees may use the physical training room.
D. All City employees will have equal access to fitness equipment. Full access to all
the equipment will be granted upon completion of a fitness or orientation session.
E.
All City employees who use the fitness equipment are required to attend an
individual orientation on the use of the fitness equipment.
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Physical Training Room Policy
Page I of 4
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F.
Instruction guidelines for each piece of fitness equipment will be posted on the
wall next to the equipment. Other instruction guides and pamphlets, if available,
will be filed in one of the training room storage areas and available for use by all
employees.
G.
All employees that use the fitness equipment must follow fitness information and
training rules specifically designed for their fitness objectives and rules.
H.
All employees that use the Physical Training Room must sign the attached Waiver
Form, prior to use.
1.
All employees that use the Physical Training Room must sign in on the Sign-In
sheet.
J.
During regular hours that Police Dept. dispatch is working, all employees must
notify someone in the Police Dept. dispatch that they will be in the Physical
Training Room and the approximate length of time of Training Room use. Upon
leaving the Training Room, the employee will notify Police Dept. dispatch.
In the event that the employee is to use the Training Room into a time period
when Police Dept. dispatch is not working, Police dispatch will notify the Fire
Dept. of the employee(s) that are in the Training Room.
During after regular hours when Police Dept. dispatch is not working, all
employees must notify someone in the Fire Dept. that they will be in the Training
Room and the approximate length of time of Training Room use. Upon leaving
the Training Room, the employee will notify the Fire Dept.
Physical Training Room Rules:
1. Employees must be courteous, polite and professional while in the training
room.
2. No weapons are allowed in the training room.
3. Employees will use the fitness equipment properly. If equipment is in
need of repair, employees must:
a. Stop using the equipment immediately
b. Notify City Administration
c. Write "out of order" on a piece of paper and place it on the
piece of equipment
4. No food is allowed in the physical training room.
Physical Training Room Policy
Page 2 of 4
5.
Employees must use spotters when using "free weights", except when the
weight is well under the lifters "maximum".
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6. Employees must put equipment back in its proper place and clean any
equipment they have used.
7. Employees must be considerate of other waiting to use fitness equipment.
8. Employees must be properly attired when in the training room.
9. If audio or video instruments are available in the training room, majority
rule will prevail on the station or programming selection. Employees may
wear radio cassette players equipped with headphones if the volume does
not disturb others. If voluntary volume control is not adhered to, personal
radio cassette players will not be allowed in the physical training room.
10. Employees may not borrow any piece of equipment. All equipment must
remain in the physical training room.
II. The storage closet located in the physical training room is not to be
opened or accessed by non-Police Dept. personnel.
12.
All of the above guidelines apply to any weight/exercise equipment being
used at the Stillwater Fire Department.
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IV. DISCIPLINE
Any employee found in to be violation of the Physical Training Room Policy as outlined
above shall be disciplined according to the Personnel Policies and Procedures Manual.
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Physical Training Room Policy
Page 3 of 4
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PHYSICAL TRAINING ROOM
WAIVER OF LIABILITY
I, the undersigned, in exchange for the use of the physical fitness equipment
at the City of Stillwater do hereby enter into this agreement to hold harmless the
City of Stillwater and its employees from any and all liability which may arise in
connection with the use of the physical fitness equipment. By signing this
document, I further acknowledge that I have received and read the City's Physical
Training Room Policy and understand and will abide by all of its terms and
conditions.
I further acknowledge that the use of the physical fitness equipment is to be
done on personal time, at my own risk, and is not a requirement of my position
with the City of Stillwater. I assume full responsibility for any injuries or damages
which may occur in connection with the use of the physical fitness equipment and
fully and forever release and hold harmless the City of Stillwater and its employees
from any and all claims, demands, damages, rights of action or causes of action,
present or future, anticipated or unanticipated, arising from the use of the physical
fitness training room and equipment.
Printed Name
Signature
Date
Printed Name of Trainer
Signature of Trainer
. Date
Physical Training Room Policy
Page 4 of 4
RESOL1.1TION 2000-95
ADOPTING PHYSICAL TRAINING ROOJ\I POLICY
BE IT RESOLVED bv the City Council of Stillwater, Minnesota. that the Phvsical Training:
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Room Policy, attached hereto as Exhibit A, is hereby approved.
Adopted by Council this 21st day of March, 2000.
Jay Kimble, Mayor
ATTEST:
Morli \Veldon, City Clerk
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RESOLUTION NO.:
A RESOLUTION OF THE STILLWATER CITY COUNCIL
DIRECTING THE PUBLICATION OF AN ORDINANCE
BY TITLE AND SUMMARY
WHEREAS, the Stillwater City Charter at Section 5.03 Subd. F authorizes the City
Council by 4/5' s vote of its members to direct the publication oflengthy ordinances by title and
summary if the summary clearly informs the public of the intent and effect of the ordinance.
NOW THEREFORE BE IT RESOLVED AS FOLLOWS:
I. The title of the ordinance to be published is as follows: An ordinance adding a section
to The Stillwater City Code of Ordinances for the administration and regulation of the public
rights-of-way in the city and to provide for the issuance and regulation of right-of-way permits.
2. A summary of the ordinance is as follows: The ordinance pertains to any construction,
digging, or work performed by any public or private party in the streets and other right-of-ways
of the City. Rules are enacted to ensure that any excavation is repaired properly, that anyone
working in the right-of-way provides security to ensure that the right-of-way will be adequately
restored. The ordinance also provides that the City is entitled to collect permit fees from users of
the right-of-way provided that the fees collected must not exceed the actual costs of managing
and controlling the right-of-way.
3. A complete printed copy of the ordinance is available for inspection by any person
during the regular office hours at the office of the City Clerk, City Hall, 216 North Fourth Street.
4. A copy ofthe entire text of the ordinance must be made available in the Stillwater
Public Library.
Enacted by the City Council this 21st day of March, 2000.
Jay Kimble, Mayor
ATTEST:
Morli Weldon, City Clerk
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Mach' 8, 2000
City of Stiilwcter
fvlcyor and Council
216 North 4th Street
StWwater, MN 55082
Dea ~ayor and Council,
-~:?
Hope House of St. Croix Valley, located at 451 North EvereLL Street
- in Stillwater, would like to request the dosing of North Everett
Street at West Linden Street to West Cherry Street, -
including West Cherry Street to the dead end, on May 13,
2000. We are making this request to enable us to conduct our
cnnu'cl fundraising auction. We wouid -like to have the street
closed by ?:OOam. Our business will be finished by mid-afterilcon
2nd we agree to reopen the street 2t or before 4:00pm.
'> ~-~
In the event this request is granted we will need to have
inform2tion regarding the borrow, lease or sub-contract of
barricades for the street closing. Hope House v'lill take
responsibility for picking up, placing, removing and returning the
barricades'on May 13, 2000.
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__.-'.r-.~21 -~?!.~
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~...~
~H it'~R
-~~:!~
f ~~
On behalf of Hope House I would like to thank you for your
consideration on this matter. Please contact me at 351-0496 with
any questions.
Sincerely, ,
l_~~C~ct~
11C{~ Charlsen
Executive Director
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Memo
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To:
Mayor and Council
Kim Kallestad, Fire Chief K ;::
From:
Date:
March 17, 2000
Subject:
Variance to fIre sprinkler requirement for St Michael's Church
The Church of St. Michael and St. Croix Catholic School plan to build an addition. The
addition will be mainly in the area of the connection between the church and the school.
The addition triggers the requirement for fire sprinkler coverage in the new and the
existing structures. - Minnesota Uniform Building Code (optional) chapter 1306, adopted
by the City of Stillwater for the last twenty years.
Plans include building all new portions according to current code and adding automatic
fire sprinkler coverage to the existing school, the new addition, and the attic and
concealed spaces of the existing church. A variance to the sprinkler requirement has
been requested for the existing historic vaulted area (main sanctuary) of the church only.
In lieu of fire sprinklers, the church has proposed protecting this space with beam
detectors as part of an automatic smoke detection and fire alarm system.
.
An inspection of the property was conducted on February 28,2000 for the purpose of
reviewing the variance request, attended by:
Kim Kallestad, Stillwater Fire Chief
Dave Stegura, Supervisor (sprinkler plan review), State Fire Marshal Division
Robert Dahm, Bureau Chief, State Fire Marshal Division
Cindy Schilts, Stillwater Building Inspector
John Buckley, Stillwater Building Inspector
Also attended by:
Beth Diem, The Architectural Network, Inc.
Tom Gagliardi, Church ofSt Michael
.
I, along with Stillwater Building Official AI Zepper, and all code enforcement people
attending the inspection agree that sufficient argument exists for granting the variance,
including:
Difficulty of installation of sprinklers
Resulting damage to historic domed ceiling structures
Aesthetic damage of historical space and architecture from exposed pipes
Alternative protection with beam smoke detection system
Limited life-loss history in church fires
Sprinkler protection addition for attic and concealed spaces
. Reasonable expectation that a fire could be extinguished by the fire department in the
main sanctuary based on fuel load and early notification by a monitored fire detection
system
Recommendation: Approve a variance
GRANTING VARIANCE TO FIRE SPRINKLER REQUIREMENT
FOR CHURCH OF ST. MICHAEL
WHEREAS, a request has been received from Michael Diem and Michael Hoefler, architects for
the remodeling of the Church of St. Michael and St. Croix Catholic School, for a variance to the
fire sprinkler requirement for the existing historic vaulted area of the church; and
WHEREAS, the variance request was reviewed and an inspection conducted by representatives
of the State Fire Marshal Division, the City of Stillwater Fire Department and the City of
Stillwater Building Department; and
WHEREAS, installation of a sprinkler system would result in structural and aesthetic damage to
the historic building; and
WHEREAS, an alternative beam smoke detection system could be installed; and
WHEREAS, reasonable justification exists for the granting of the variance;
NOW THEREFORE, BE IT RESOLVED that the variance to the fire sprinkler requirement for
the existing historic vaulted area of the church, contingent upon the installation of an approved
alternate fire alarm system, is hereby approved.
Adopted by Council this 21st day of March, 2000.
Jay Kimble, Mayor
ATTEST:
Morli Weldon, City Clerk
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MEMORANDUM
TO:
Mayor and City Council
FROM:
Nile Kriesel, City Coordinator
DATE:
March 16, 2000
SUBJECT:
Transfers
Background
Weare continuing the process of reviewing each fund as part of the annual audit. It appears that
an additional transfer of $770.48 is needed for the Special Events Fund to cover a deficit cash
balance as a result of insurance costs.
Recommendation
Staff is recommending an additional transfer of $770.48 from the General Fund to the Special
Events Fund to cover the deficit cash balance.
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PROP OBJ
to
FY
fFUNDI AGENCY
~ B21
GRANT AGREEMENT # CFDA #
fOR) SUB ORG.
~
AMOUNT
I DOCUMENT NUMBER(S.)
VENDOR NUMBER
90702 16.523 $5,858
STATE OF MINNESOTA
DEPARTMENT OF ECONOMIC SECURITYIWORKFORCE SERVICES BRANCH
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT AGREEMENT
Funding Source: JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT (JAIBG)
Grant Agreement Number:
90702
This grant agreement, which shall be interpreted pursuant to the laws of the State of Minnesota, between the
State of Minnesota, acting through its Department of Economic Security (DES), Workforce Services Branch
(WSB), (hereinafter the DEPARTMENT), and
Stillwater Police Department
216 North 4th Street
Stillwater, MN 55082
416005566
8025442
Social Security or Federal Identification Number:
Minnesota State Tax Identification Number:
ttreinafter GRANTEE)
WITNESSETH:
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
.
the DEPARTMENT has been granted funds by the United States, through the Department of
Justice, for use to meet the purposes set forth in and authorized by Public Law 105-119 (Making
Appropriations for the Departments of Commerce, Justice, and State, the Judiciary, and Related
Agencies), hereinafter referred to as the "Act", and
the DEPARTMENT has been named the Designated State Agency for the JAIBG by the Chief
Executive Officer of the State and has the authority to enter into agreements pursuant to P.L. 105-
119, and has authority to allocate funds, and
the Juvenile Crime Enforcement Coalition of the Unit of General Local Government, (hereinafter
referred to as the "Area") has the authority to approve a coordinated enforcement plan for reducing
juvenile crime for the Area, (hereinafter referred to as the "Plan"), and
the Chief Executive Officer of the Area has designated appropriate categories of juveniles within
the juvenile justice system for testing for use of controlled substances, and
GRANTEE is familiar with the Plan and has represented to the DEPARTMENT that it is qualified
and has effectively delivered services in the area of the type enumerated in the Act, and GRANT-
EE further represents that it is qualified to perform the services enumerated in the Plan for the
Area.
NOW, THEREFORE, in consideration of the premises and of the representations made therein, the parties agree
that:
I. The foregoing recitals are made a part hereof as though set forth in full and in detail herein.
..
II. Proaram: The GRANTEE shall implement an acceptable Plan which meets the JAIBG Program and
Administrative Requirements, Standards, Procedures, and Activities as set forth in the Act. The Plan
is incorporated by attachment hereto as Exhibit A.
Ill. Duties and Pavment: GRANTEE shall perform all the services enumerated in the Plan and shall be .
reimbursed by the DEPARTMENT for its expenses in providing these services, provided that the total
obligation of the DEPARTMENT for all reimbursement to GRANTEE shall not exceed $5.858.
These funds are to be expended in the cost categories and amounts shown in the Budget contained in
the Plan (Form D of Exhibit A), which is attached hereto, incorporated by reference herein and made a
part hereof. Administrative expenditures may not exceed 10% of total actual expenditures of the funds
provided under this grant agreement. GRANTEE must provide a cash match, of new money, in
amount(s) indicated on Form(s) D.
The DEPARTMENT shall not be responsible to reimburse GRANTEE for its payments or liabilities to
the Unemployment Compensation Fund incurred as a reimbursing employer after termination of
GRANTEE's participation in programs under the Act or for any liability accrued thereunder before the
effective date of this grant agreement.
IV. Term of Grant: This Grant shall be effective on April 1 , 2000, or upon such date as it is executed as to
encumbrance by the Commissioner of the Department of Economic Security, whichever occurs later,
and shall remain in effect until September 30. 2001, or until all obligations set forth in this grant
agreement have been satisfactorily fulfilled, whichever occurs first.
V. Cancellation: This grant agreement may be canceled by the DEPARTMENT at any time, with cause,
by giving written notice to the GRANTEE. In the event of such cancellation without cause, GRANT-
EE shall be entitled to payment, determined on a pro rata basis, for work or services satisfactorily .
performed. GRANTEE acknowledges that funds to finance this grant are to be obtained by the
DEPARTMENT through a specific legislative act. If at any time such funds become unavailable under
the Act, this grant agreement shall be terminated immediately upon written notice of such fact by the
DEPARTMENT to GRANTEE. In the event of such termination, GRANTEE shall be entitled to
reimbursement, determined on a pro rata basis, for services satisfactorily performed.
In the event of such cancellation for cause, including but not limited to failure to comply with the
provisions of the grant agreement, failure to make timely progress in delivering required services, or
use of grant funds for purposes other than those specifically identified in the grant agreement, the
DEPARTMENT may take any actions it deems necessary to protect the interests of the State of
Minnesota, including but not limited to the refusal to disburse additional funds pending a determination
of the DEPARTMENT's right to set-off, and requiring the return of all or part of the funds already
disbursed.
This grant agreement may be canceled by the GRANTEE at any time, with or without cause, upon
thirty (30) days written notice to the DEPARTMENT. Such written notice of cancellation must include
proposed terms for the discontinuation of GRANTEE's services and an estimated final invoice for work
or services performed. The DEPARTMENT may reject or accept in whole or in part GRANTEE's
proposed terms for discontinuing services and GRANTEE's estimated final invoice, and shall notify
GRANTEE of its decision within (5) business days of receipt of GRANTEE's cancellation notice.
In the event of any cancellation under this provision, GRANTEE shall cooperate fully with the DEPART-
MENT and help facilitate any transition for the provision of services by a different vendor. Failure to
cooperate with or withholding any information or records requested by the DEPARTMENT or a differelt
vendor that impairs in any way the transition of the provision of services shall constitute a material
breach of this grant agreement, subjecting GRANTEE to liability for all damages incurred by the
DEPARTMENT resulting from such breach.
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VI.
.
VIII.
.
XII.
.
Request for Pavment: Requests for cash advances shall be made by GRANTEE to the DEPART-
MENT on the DEPARTMENT's "Cash Request Form". Payments shall be made by the DEPARTMENT
as soon as practicable after GRANTEE's presentation of the Request for Cash; The fact of payment of
any item shall not preclude the DEPARTMENT from questioning the propriety of any item.
VII.
Purchase of Furniture and Equipment: Any purchase of non-expendable personal property that has a
useful life of more than one year with a per unit cost of $5,000 or more must have prior written approval
of the DEPARTMENT.
Repavment of Funds: The DEPARTMENT reserves the right to offset any over-payment or disallow-
ance of any item or items under this grant agreement by reducing future payments requested by
GRANTEE. This clause shall not be construed to bar any other legal remedies the DEPARTMENT
may have to recover funds expended by GRANTEE for disallowed costs:
IX.
GRANTEE Reports: GRANTEE agrees to provide the DEPARTMENT with such progress reports as
the DEPARTMENT may from time to time require including, but not limited to, the following:
A. Quarterly Financial Status Report (FSR) by the 20th of the month following the calendar quarter
covering such status for that quarter. GRANTEE shall report expenditures of other funds satisfying
match requirements as specified at 20 CFR 645, Subpart C, on the quarterly FSR.
B. Quarterly Status Reports by the 25th of the month following the calendar'quarter covering such
status for that quarter. . . .
GRANTEE shall also make such reports to the U.S. Attomey General, the Comptroller General of the
United States or the DEPARTMENT as any of them may require.. .
The DEPARTMENT shall withhold funding if reporting requirements are notmet in a complete,
accurate and timely manner.
X.
Monitorinq and Corrective Action: Performance as set forth in Paragraph II above is essential
throughout the term of this grant agreement. GRANTEE agrees to permit monitoring by the DEPART-
MENT to determine grant agreement performance and complianGe with g~ant agreement provisions.
GRANTEE further agrees to cooperate with the DEPARTMENTin performing and completing such
monitoring activities and GRANTEE agrees to implement and comply with such remedial action as is
proposed by the DEPARTMENT. .
XI.
. .,
Liabilitv: GRANTEE agrees to indemnify and save and hold the DEPARTMENT, its agents and
employees harmless from any and all claims or causes of action, including attorney's fees, arising from
the performance of this grant agreement by GRANTEE, its agents, officers and employees. Nothing
herein shall constitute a waiver by the GRANTEE or the DEPARTMI;:NT of any statutory or common
law limits of liability, defenses, or immunities.
Special Administrative Provisions Required Under the Act: GRANTEE agrees to administer the
program in accordance with the Act and the regulations and guidelines promulgated thereunder.
(Many of these guidelines are presented in the DEPARTMENTs JAIBG Handbook.) GRANTEE also
agrees to comply with other applicable Federal and State laws. In the event that these laws, regula-
tions or guidelines are amended at any time during the term of this grant agreement, the GRANTEE
shall comply with such amended laws, regulations or guidelines. . " ;',
A. Records/Audits: GRANTEE agrees to use such fiscal, audit and accounting procedures as may be
necessary to assure and promote sound financial management, including effective internal controls.
The U.S. Attorney General, the Comptroller General of the United States and the DEPARTMENT,
or a designated representative, shall have access to and the right to examine for audit purposes or
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otherwise, any books, documents, papers or records of GRANTEE. The books, records, docu-
ments and accounting procedures and practices of the GRANTEE relevant to this grant agreement
are also subject to examination by the DEPARTMENT and the Legislative Auditor of the State of
Minnesota. GRANTEE agrees to fully cooperate in any such examination and/or audit and to have
said audits carried out in accordance with "Grant Audit Requirements," which is in Chapter 509 of .
the MDES Policies and Procedures Manual and hereby incorporated by reference and made a part
hereof.
All records pertaining to this grant agreement shall be retained by the GRANTEE for a period of at
least three years after the expiration of the term of this grant agreement, . or on completion of an
audit, if one has been commenced within three years, whichever period is longer.
S. Procram Standards: GRANTEE agrees to comply with OMS Circulars Numbers A-21 , A-87, A-11 0,
A-122, A-133, the OMS "Common Rule" (as codified at 29 CFR 97), and ASMS C-10 (Implementa-
tion Guide for OMS Circular A-87), as these circulars are applicable and as they relate to the
utilization of funds, the operation of programs and the maintenance of records, books, accounts
and other documents under the Act as amended. Under the Cost Principles Circulars (A-21 , A-87,
or A-122), common or joint costs charged to grants must be based upon written cost allocation
plans.
C. Non-Discrimination Statement: The GRANTEE will comply with all applicable Federal, State, and
local laws prohibiting discrimination, including but not limited to: ,
I. The Civil Riqhts Act of 1964 (42 USC 2000d), as amended bv the Equal Emplovment Opportu-
nitv Act of 1972, which prohibits discrimination on grounds of race, color or national origin, and
applies to any program or activity receiving federal financial aid, and to all employers, including
State and local governments, public and private employm~nt agencies, and labor Organizations.
II. The Minnesota Human Riqhts Act. (Minnesota Statute 363), agrees to comply with the
Minnesota Human Rights Act, Minnesota Statue 363, whi~h prohibits tiiscrimination based on
race, color, religion, age, national origin, sex, marital status, citizenship, qisability, or reliance on
public assistance. . '... . .
iii. The Rehabilitation Act of 1973 (29 USC 794), as amended, which prohibits discrimination on
the basis of handicap in all federally-funded programs. ::'
IV. The Ace Discrimination Act of 1975 (42 USC 6101 ), as- am~nded, which prohibits unreasonable
discrimination on the basis of age in programs or activities receiving federal financial assis-
tance. .
v. The Americans with Disabilities Act of 1990 (42 USC 1201), as amended, which prohibits
discrimination on the basis of physical, sensory, or mental disability or impairment.
D. Affirmative Action: (If applicable), GRANTEE certifies that it has received a Certificate of Compli-
ance from the Commissioner of Human Rights pursuantto Minnesota Statues, Section 363.073.
E. Workers' Compensation: In accordance with the provisions of.Minnesota Statutes Section 176.182,
the State affirms that GRANTEE has provided acceptable evidence of compliance with the workers'
compensation insurance coverage requirement of Minnesota Statute 176.181, Subdivision 2.
F. Relocation Assistance: GRANTEE agrees to comply with the requirement~ of the Uniform
Relocation Assistance and Real Property Acquisitions Act of 1,970 (Public law 91-646) which ..
provides for fair and equitable treatment of persons displaced as a result of federal or federally
assisted programs.
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.VI.
XVII.
XVIII.
XIX.
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G. Church/State Separation: GRANTEE agrees that program participants shall not be employed in the
construction, operation or maintenance of that part of any facility which is used for religious
instructions or worship. GRANTEE further agrees that no funds shall be expended for sectarian
worship, instruction, or proselytization.
H. Data Practices: The GRANTEE understands and agrees that it shall be bound by the Minnesota
Government Data Practices Act (Minnesota Statutes, Chapter 13), and that it shall inform program
applicants that the DEPARTMENT may share applicant data with other agencies for eligibility and
program evaluation purposes. GRANTEE shall incorporate into the forrTl used to provide appli-
cants' an explanation of their right under the Minnesota Data Practices Act the clauses contained in
the DEPARTMENT'S "DATA USES INCLUSION REQUIREMENTS" (Attachment 1).
XIII.
I. Drua Free Workplace: GRANTEE agrees to make a good faith effort to maintain a drug free
workplace through implementation of the Drug Free Workplace Act. .
Workforce Center Listing: GRANTEE shall list any job vacancy in its personnel complement with the
nearest Minnesota Job Service Office as soon as it occurs. -
XIV.
Voter Reaistration: GRANTEE shall provide non-partisan voter registration .services and assistance,
using forms provided by the Secretary of State, to employees of GRANTEE, program participants and
the public as required by Minnesota Statutes, Section 201.162.
XV.
Assianment: The GRANTEE shall neither assign nor transfer any rights or obligations under this grant
agreement without prior written consent of the DEPARTMENT. The provisions of this grant agreement
applicable to the GRANTEE shall also be applicable to subgrants made by the GRANTEE from funds
obtained under this grant agreement.
Modifications: Any modifications to this grant agreement shall be in writing and shall be executed by
the same parties who executed the original grant agreement, or their successors in office.
Debarment and Suspension Certification: (If applicable) The GRANTEE agrees to follow the Presi-
dent's Executive Order 12549 and the implementing regulation "Non procurement Debarment and
Suspension; Notice and Final Rule and Interim Final Rule," found at 53 FR 19189, May 26, 1988, as
amended at 60 FR 33041, June 26, 1995, including Appendix B, "Certification Regarding Debarment,
Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions"; unless excluded
by law or regulation. .
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Lobbvina Certification and Disclosure: (If applicable) The GRANTEE shall comply with Interim Final
Rule, New Restrictions on Lobbying, found in Federal Register Vol. 55, No. 38, February 26, 1990, and
any permanent Rules that are adopted in place of the Interim Rule.. The Interim Final Rule requires the
GRANTEE to certify as to their lobbying activity. The Interim Final Rule implements Section 319 of
Public Law 101-121, which generally prohibits recipients of Federal contracts, grants and loans from
using appropriated funds for lobbying the Executive or Legislative Branches of the Federal Government
in connection with a specific contract, grant or loan.
Operatina Procedures: The GRANTEE hereby acknowledges that it has in its possession the
documents issued by the DEPARTMENT entitled "JAIBG Handbook". The GRANTEE further
acknowledges that its supervisory personnel to be involved in the administration of the grant agreement
have read and understand said document. The GRANTEE agrees to comply with the contents of the
aforementioned documents.
InterestlProaram Income: The GRANTEE shall be responsible for establishing and maintaining
records identifying interest and/or investment income earned on advances of program funds. Income
so earned shall be added to the existing funding of this grant agreement and may be used for any
allowable grant expenditure.
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XXI. Grant Aareement Closeout: The GRANTEE agrees to submit a final quarterly Financial Status Report
(FSR) and a payment for the balance of any unspent and unobligated grant funds to the DEPART-
MENT within 45 days after the end of the term of this grant agreement. Accompanying the final FSR
shall be a listing of any continuing liabilities on the grant, if applicable. Failure to submit a final FSR .
within this period may result in disallowance of payment for any expenditures not previously submitte
The GRANTEE agrees to submit a revised final FSR to the DEPARTMENT if any additional funds mu
be returned to the DEPARTMENT after grant agreement closeout.
XXII. Jurisdiction and Venue: This grant agreement, and any amendments and supplements thereto, shall
be governed by the Laws of the State of Minnesota. Venue for all 'legal proceedings arising out of this
award, or breach thereof, shall be in the State or Federal Court 'with 'competent jurisdiction in Ramsey
County, Minnesota.
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411PWITNESS WHEREOF, the parties have caused this Grant (No. 90702) to be duly executed
intending to be bound thereby.
APPROVED
APPROVED
FOR Stillwater Police Department:
(Name of Delegate Agency)
FOR The Department of Economic Security-
Workforce Services Branch:
By:
By:
Title:
Title: Director. Proqram Support Services
Date:
Date:
eR THE GRANTEE*:
By:
Title:
Date:
* If a corporation, two corporate officers must execute.
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ACCEPTING GRANT AND APPROVING AGREEMENT
BETWEEN THE CITY OF STILLWATER AND THE STATE OF MINNESOTA
FOR THE JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT
BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the Agreement between
the City of Stillwater and the State of Minnesota, acting through its Department of Economic
Security (DES), Workforce Services Branch (WSB), for the Juvenile Accountability Incentive
Block Grant Program, is hereby approved.
Adopted by Council this 21st day of March, 2000.
Jay Kimble, Mayor
ATTEST:
Morli Weldon, City Clerk
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Councilmember introduced the following Resolution, the
reading of which was dispensed with by unanimous consent, and moved its adoption:
CITY OF STILLWATER
. COUNTY OF WASHINGTON
STATE OF MINNESOTA
RESOLUTION NO.
A RESOLUTION RELATING TO THE ENLARGEMENT
OF DEVELOPMENT DISTRICT NO.1 AND THE
ENLARGEMENT OF TAX INCREMENT FINANCING
DISTRICT NO.7 AND THE ADOPTION OF THE TAX
INCREMENT PLAN RELATING THERETO, LOCATED
WITHIN DEVELOPMENT DISTRICT NO.1
BE IT RESOLVED, that the City Council (the "Council") of the City of Stillwater (the
"City"), as follows:
Section 1. Recitals.
1.01. It has been proposed that the City modify Development District No. 1 by an
enlargement of the area of the district pursuant to and in accordance with Minnesota Statutes,
Sections 469.124 to 469.134, inclusive and also modify the Tax Increment Financing Plan for Tax
Increment Financing District No. 7 to reflect an enlargement of the project area pursuant to and in
accordance with Minnesota Statutes, Sections 469.174 to 469.179, inclusive.
1.02. The City Council has caused to be prepared, and has investigated the facts with
respect to the proposed modification of the modified development program for Development
District No.1 and the proposed modification of the Tax Increment Financing Plan (the "Program")
for enlarged Tax Increment Financing District No.7.
1.03. The Council has performed all actions required by law to be performed prior to the
modification and the adoption of the Program and the Plan, including, but not limited to the
holding of a Public Hearing upon published and mailed notice as required by law.
1.04. The Council hereby determines that it is necessary and in the best interest of the City
at this time to modify the Program and the Plan to reflect an enlargement of the project area of
municipal Development District No. I and of Tax Increment Financing District No.7.
Section 2. Findings for the Modification of Development District No. I and of Tax
Increment Financing District No.7 located within Development District No.1.
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2.01. The Council hereby finds, determines and declares that the modification by
enlargement of the geographic area of Development District No.1 is intended and, in the judgment
of this Council will be, to further provide an impetus for commercial and industrial development,
increase employment and otherwise promote certain public purposes and accomplish certain
objectives as specified in the Development Program.
2.02. The Council hereby finds, determines and declares that the proposed development in
the enlarged area of Development District No. 1 and the enlarged area of Tax Increment Financing
District No.7, in the opinion of the Council, would not occur solely through private investment
within the reasonably foreseeable future and that the increased market value of the District that
could reasonably be expected to occur without the use of tax increment would be less than the
increase in the market value estimated to result from the proposed development after subtracting
the present value of the projected tax increment for the maximum duration of the District permitted
by the Plan.
2.03. The Council hereby finds, determines and declares that the Tax Increment Financing
Plan for enlarged Tax Increment Financing District No. 7 conforms to the Comprehensive Plan of
the City and to the general plan for development or redevelopment of the municipality as a whole.
2.04. The Council hereby finds, determines and declares that the Tax Increment Financing
Plan for Tax Increment Financing District No.7 will afford maximum opportunity, be consistent
with the sound needs of the City as a whole, for the development or redevelopment of Tax
Increment Financing District No. 7 by private enterprise.
2.05. The Council hereby finds, determines and declares that Tax Increment Financing
District No. 7 is a redevelopment tax increment fmancing district and that the City fmds it to be in
the public interest because it will assist in the elimination of obsolete and structurally substandard
buildings within the Financing District through demolition and renovation.
2.06 The Council hereby finds, determines and declares that the area of enlargement and
the District as a whole after enlargement meets the criteria of Minn. Stat. S 469.174 Subd. 10,
paragraph (a), clauses (1) and (2), and has set forth the reasons and supporting facts for each
determination in the writing set forth and allocated hereto as Exhibit "A".
2.07. The Council hereby finds, determines and declares that the City made the above
findings stated in Subsections 2.02 through 2.06 and has set forth the reasons and supporting facts
for each determination in writing, attached hereto as Exhibit "A".
2.08 The Council further finds, determines and declares that Development District No.1
and Tax Increment Financing District No. 7 are hereby modified consistent with the findings set
forth herein.
Section 3. Adoption of the Program and Plan.
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3.01. The Plan presented to the Council on this date, is hereby approved and adopted and
shall be placed on file in the office of the City Clerk.
Section 4. Implementation of the Modified Development Program of Development District
No. 1 and the Modified Tax Increment Financing Plan.
4.01. The officers of the City, the City's fmancial advisor, and the City's legal counsel and
bond counsel are authorized and directed to proceed with the implementation of the Plan and for
this purpose to negotiate, draft, prepare and present to this Council for its consideration all further
plans, resolutions, documents and contracts necessary for this purpose.
The motion for the adoption of the foregoing Resolution was duly seconded by
Councilmember , and upon vote being taken thereon, the following
voted in favor thereof:
and the following voted against the same:
Whereupon said Resolution was declared duly passed and adopted, and was signed by the Mayor
and attested to by the City Clerk.
Dated: March 21, 2000.
Jay L. Kimble, Mayor
ATTEST:
Modi Weldon, City Clerk
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THE CITY OF STILLWATER
ENLARGEMENT OF DEVELOPMENT DISTRICT NO.1
AND
ENLARGElVIENT OF TAX INCREMENT FINANCING DISTRICT NO.7
.
PUBLIC HEARING FOR CONSIDERATION
MARCH 21, 2000
7:00 P.M.
STILL\VATER CITY COUNCIL CHAlVIBERS
STILL WATER CITY HALL
STILLWATER, MN
.
It is proposed that Development District No. I be enlarged according to the map attached
as Exhibit "A" and that Tax Increment Financing District No.7 be enlarged to include the area
described in Exhibit "B".
A description of the area proposed for the enlarged area of Tax Increment Financing
District No.7 is attached as Exhibit "B" pages 2, 3, and 4, and a fiscal analysis is set forth in
Exhibit "B" page 5.
.I
.
.
.
02/10/2000 11:51 4308810
CITY OF STILLWATER
PAGE 02
.
I i
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Proposed Addition
To Development
District No. 1
Exhibit "A"
~
<" .D '.7J
c-nglll<!erzng "prmen(
02/10/2000 11:51 4308810
CITY OF STILLWATER
PAGE 83
N
.
.
Proposed Addition
To Tax Increment
Finance District No. 7
Exhibit "B" .
~
Engrnuring Department 'J)
Page 1 of5
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CITY OF STILL WATER
Tax Increment Financing District #7
Type of Tax Increment Financing District Redevelopment
Original Certification: June 26, 1996
District Enlargement: March 7, 2000
Estimaterl Impact on other Taxing Jurisdictions:
Test No.1: The estimated impact on other taxing jurisdictions assume improvements would
have occurred without the expansion of Tax Increment Financing District Number 7. lfthe
improvements are a result of tax increment financing, the impact is $0 to other entities.
Test No.2: Notwithstanding the fact that the fiscal impact on the other taxing jurisdictions is $0
due to the fact that the financing.would not have occurred without the assistance of the City, the
following estimated impact for expansion of Tax Increment Financing District No.7 would be as
follows if Test No.1 (the "but for" test) was not met:
2000 Taxable Original Future Captured District
Entitv Tax Caoacitv Tax Capacity Tax Caoacitv Tax Caoacitv % ofEntitv .
Washington County $152,973,076 3,447 3,497 50 0
City of Stillwater $10,279,426 3,447 3,497 50 0
LD.S. #834 $47,693,544 3,447 3,497 50 0
The impact on tax capacity rates and taxes for all taxing jurisdictions is negligible.
.
Exhibit "B" Page 5 of 5
.
NOTICE OF PUBLIC HEARING
CITY OF STILLWATER
COUNTY OF 'V ASHINGTON
STATE OF MI~~"ESOTA
NOTICE IS HEREBY GIVEN that the City Council (the "Council") of the City of
Stillwater, County of Washington, State of Minnesota, will hold a public hearing on Tuesday,
March 21, 2000, at approximately 7:00 p.m. at City Hall, 216 North Fourth Street, Stilhvater,
Minnesota, relating to the proposed enlargement of the geographic area of Development District
No.1 (the "Development Program"), the proposed enlargement of the geographic area of Tax
Increment Financing District No.7 within Development District No.1 and the adoption of the
modified Tax Increment Financing Plan relating thereto (the Tax Increment Financing Plan"), all
pursuant to and in accordance with Minnesota Statutes, Sections 469.124 to 469.134 and 469.174
to 469.179, inclusive, as amended.
It is proposed that the property described on the map attached as Exhibit "A" be added to
the geographic area of Municipal Development District No.1.
It is proposed that the property described in Exhibit "B" be added to the geographic area
of Tax Increment Financing District No.7.
.
Further information regarding the identification of the parcels depicted on either map
may be obtained from the office of the City Clerk.
The accompanying map (Exhibit "A") shows the boundaries of enlarged Tax Increment
District No.7, the area from which tax increment revenues may be generated and within which
ninety percent (90%) of such revenues are to be expended. All of enlarged Tax Increment
Financing District No.7 will be within the boundaries of Development District No.1, the area in
which up to ten percent (10%) of the tax increment revenues from enlarged Tax Increment
Financing District No.7 may be expended.
A copy of the Development Program and the Tax Increment Financing Plans will be on
file and available for public inspection at the office of the City Clerk.
All interested persons may appear at the hearing and present their views orally or in
writing.
Dated: February 18,2000
BY ORDER OF THE CITY COlJNCIL
fYJ&1j,~ &)d~
Morli rVeldon, City Clerk
.~~
~6-AcJv ~
87/18/2008 11:51
CITY OF STILLWATER
PAGe: 02
43888Hl
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Proposed Addition
To Development
District No. 1
Exhibit "A"
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Engtn<!e?lng O'p"rtmenf
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.
.
82/18/2888 11:51 4308810
CITY OF STILLWATER
PAGE 03
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EST WILKINi S~ET ' 1-1 EAST I vJlMfINS STREET ~
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City 0
Stillwate
Proposed Addition
To Tax Increment
Finance District No. 7
Exhibit "B"
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fOngm"trmg eparfmgflt
.
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.
WASHINGTON COUNTY
OFFICE OF ADMINISTRATION
GOVERNMENT CENTER
P.O. BOX 6
14949 62ND STREET NORTH. STillWATER, MINNESOTA 55082-0006
651-430-6000 Facsimile Machine 651-430-6017
James R. Schug
County Administrator
Virginia Erdahl
Deputy Administrator
March 14,2000
David T. Magnuson
Stillwater City Attorney
333 North Main Street, Suite 202
P.O. Box 438
Stillwater, MN 55082
Re: Enlargement of Development District No. 1 and Tax Increment Financing District No. 7
Dear Mr. Magnuson:
Thank you for your invitation to provide comments concerning the above-referenced development
district and tax increment financing district in the City of Stillwater.
.
Washington County submits the following comments on the proposal pursuant to Minnesota Statute
469.175, subd. :
1. Since the proposed improvements are related to the Territorial Prison Area, they do
not impact any County infrastructure.
2. From the documentation provided, it appears that thirteen additional parcels are being
added to the District and the expansion of the District is within the allowed time
period (within five years of creation). However, according to our records, parcel # 14
on your list of Property Proposed for Inclusion in the Geographic Area of the Tax
Increment FinancingDistrictNo. 7 (28.030.20.12.0102) is already in the TIF District.
We appreciate the opportunity to provide comments on the proposal and request that these comments
be incorporated into the public record at the public hearing on March 21,2000.
eSRSC!~
County Administrator
.
c:
Washington County Board of Commissioners
Jay Kimble, Mayor, City of Stillwater
Nile Kriesel, Coordinator, City of Stillwater
EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION
.
.
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.
.
MEMO
To:
From:
Subject:
Date:
Mayor and City Council
Steve Russell, Community DevelopmeIlt Director
Subdivide Existing 62,443 sq ft Lot into Two Lots.
33,486 sq ft
March 16,2000
v
Lot A = 28,957 sq ft Lot B =
The request is to subdivide an existing lot containing two existing businesses into two lots with
each business owning a lot. Reciprocal access and maintenance agreements provide for shared
access and maintenance of the property.
The City Attorney has reviewed the agreements.
Recommendation: Approval of subdivision.
Attachment: Application.
"-
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PLANNING ADMINISTRATION FORM
FI
.~....
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ACTION REQUESTED:
FEE
COMMUNITY DEVELOPMENT DEPARTMENT
CITY OF STILLWATER
216 NORTH FOURTH STREET
STILLWATER, MN 55082
_ Certificate of Compliance $1'0 -
_ Conditional or Special Use Pemlit .$~OJ.2Q.Q
_ Design Review i25
_ Planned Unit Development. $500
Variance iZQl2QQ.
= Comprehensive Plan Amendment' $500
Zoning Amendment- $300
J[ Subdivision*. ~100+$50/Ic
Resubdivision . $100
Total Fee .$'Z.oOo~
;..
*An escrow fee is also required to cover the costs of attorney and engineering fees (see attached)
The applicant Is responsible for the completeness and accuracy of all forms and supporting
material submitted In connection with any application. All supporting material (I.e.. photos,
sketches. etc.) submitted with application becomes the property of the City of Stillwater
.
PROPERTYIDENTIFICA TION
Address of Project 25/0 evil-vi:, c~ssr I3w{) Assessor's Parcel No.
Zoning District 6P-c, Description of Project 5L1&{)IVI'J(j,v of AEC.f!E.,-vTLV cOrV.srduc.n
sr Cd.vDc AI c.."'~L.E- a Il..e,viV5t1Y ,,-r2..rI-,v.s /t'r rITE ,q.1!lC.hJE;' '~1lU'd.6rS
"/ hereby state the foregoing statements and all data, information and evidence submitted herewith in
all respects, to the best of my know/edge and belief, true and correct. I further certify I will comply
with the permit if it is granted and used. "
,.J St...L..
Property Owner .::JA-,",G~ K.rWN /6rtGC,SSItMl.OtV C.oJ'2.Representative I(EL-LISd,v co.
Mailing Address ZS/o Gv{Z.vc G~6Sl Mailing Address ? 2-00 H()~~C)rJ ~c-uD
'" City - State - Zips,,, '41A-T€a.,It\,J 5>>'5"08'1.. City - State - Zip CA1t..i),4.t..6' :tktJ S'S""1l.j'
Telephone No. ~-43'i-:t:31:;-1 /t~<;I-"I~ -f ~ Telephone No. l..n --)30-0 .""
Signatur~...... e.~ r ~~Signature e'k/ t1~ Iljlsjff
SITE AND PROJECT DESCRIPTION !5c8 c.:r2.~~ F~~~-,-(<OC>5
oF- &ua.v E'tl (
. (Lot Size (dimensions) x Total building floor Area sq. ft.
land Area Existing sq. ft.
Height of Buildings: Stories Feet Proposed sq. ft.
Principal Paved Impervious Area sq. ft.
Accessory '2.. Number of off street parking spaces provided
PA(2.(.6 L- ~ 2.8) '157 f.....
Pit n..t.-6 1.- 6 "33,4 a- (0 .f. -t '2...
Revised: September 16, 1998
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03/01/00
10:48
MAGNUSON LAW FIRM
MAGNuSONLAWFJRM
LICENSED IN MlNNESOTA AND WISCONSIN
TK~ DUCtl OPFICB BUILDINO
311 NOIlTK MAN STREllT . Sum 1#202 . P.O. Box 43& . STILLWATEa. MN SSD82
T&.llPHONE: (651) 439-94lS4 . TllloJ;COPlllll.: (651) 43\1-5641
DAVID T. MAGNUSON
MEMORANDUM
TO:
Steve Russell
David T. MagnUson~V
March 1. 2000
FROM:
DATE:
RB:
Party Wall and Cross Easement DOC\lments
NO. 270
GJ02
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RICIWUJ D. ALLEN
I've reviewed the documents drafted by Bob Briggs to effectuate the party willi and crosS
easement rights of Cornells and Krons. These documents are well drafted and appear to satisfy the
requirements of City subdivision approval. Call if you have any questions about this.
lwv
cc: Bob Briggs
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MEMO
To:
From:
Subject:
Date:
Mayor and City Council
Steve Russell, Community Development Director
Application for Parks and Open Space Grant for Lowell Park
March 16, 2000
Last year the City of Stillwater unsuccessfully requested a grant for Lowell Park improvement
through the Outdoor Recreation Grant Programs. This year the City can again apply for the
grant.
The proposed improvements consist of trials, performance area, picnic area, children pay area,
restroom and lighting and landscaping. The estimated cost ofthe park improvement is $500,000.
One half of that amount would be paid through the grant, the remainder by the City. The project
is scheduled to begin in Spring 2001 after 2nd phase levee wall project is completed.
Recommendation: Authorize application for Lowell Park Improvement Outdoor Recreation
Grant (resolution).
Resolution No. 00-
.
BE IT RESOLVED that the City of Stillwater act as legal sponsor for the project
contained in the Outdoor Recreation Grant Program Application to be submitted by
March 31,2000 and that Steve Russell is hear by authorized to apply to the
Department of Natural Resources for funding of this project on behalf of the City of
Stillwater.
BE IT FURTHER RESOLVED that the City of Stillwater has the legal authority to
apply for financial assistance, and the institutional, managerial, and financial capability
to ensure adequate construction, operation, maintenance and replacement of the
proposed project for its design life.
BE IT FURTHER RESOLVED that the City of Stillwater has not incurred any
costs described on Item 4 and has not entered into any written agreements to purchase
property described on Item 3.
BE IT FURTHER RESOLVED that the City of Stillwater has not violated any
Federal, State, or Local laws pertaining to fraud, bribery, graft, kickbacks, collusion,
conflict of interest or other unlawful or corrupt practice.
BE IT FURTHER RESOLVED that upon approval of its application by the state, .
the City of Stillwater may enter into an agreement with the State of Minnesota for the
above-referenced project, and that the City of Stillwater certifies that it will comply with
all applicable laws and regulations as stated in the grant agreement.
NOW, THEREFORE BE IT RESOLVED that Steve Russell, Community
Development Director is hear by authorized to execute such agreements as are
necessary to implement the project on behalf of the applicant.
I CERTIFY THAT the above resolution was adopted by the City Council of the City of
Stillwater on March 21,2000.
Attest: City Clerk
Mayor
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MEMO
To:
From:
Subject:
Date:
Mayor and City Council
Steve Russell, Community Development Director ~
Final Approval of Tree Ordinance
March 16,2000
On January 4,2000, the City Council approved a revised Tree Ordinance. As required by the
orderly annexation agreement, the Joint Board reviewed and approved the City Council Tree
Ordinance at their meeting of February 7, 2000.
At that meeting, minor changes were made to the ordinance as marked in the attached ordinance.
At this time, the ordinance is ready for Council final approval (second reading).
Recommendation: Final approval of Tree Preservation Ordinance.
Attachment: Memo from Kathy Widen, Consulting Forester, Final Revised Tree Ordinance.
~o
PLANT HEALTH ASC
To: City Council
City or Stillwater
From: Katharine D. Widtn, Ph.D.
Forestry Consultant
City of Stillwater
3/13/00
The draft of the proposed Tree Protection Ordinance for the City of Stillwater which
is before you has been revised after much iopul frum, 111~ P1auning COllunisS10Q and City
Cou.ocil, City of Stillwater, joint Planning Board, Stillwater and StiUwaterTownship,
Stillwater residents and City StatI.
o . Changes to the ~"istiDg tree pruttlClioIl UrUillall4,;~ ClUne about as a result of a City
(.:ounctJ directive thattree protection within the City of Stillwater be strengthened. This
amended version of the ordinance should adequately address the spedfi~ situations in
Stillwater which require greater tree protection. As a forest health professional, I would
not suggest turther changes that would result in any less prOlection.
Unfortunately, 1 will be out of me country on March 21st when the ordinance ~uc:::;
before City Council again,
I would like to point out the following infonnation about the ordinance:
1. the ordinance applies to all1.oning districts
2. tree protection, removal and replacement requirements only apply to projects which
would require a development permit
3. the ordinance references other sections 0( the City Code which contain language
regarding tree removal in environment.<Jlly :;eu:litive areas, such a~ ravines, near wetlands.
bluftland, stloreland and buffer areas
4. significant trees are those 6 inches in diameter or greater (with a couple exceptions)
5. tree removal f()f drainage, roads and utilities requires replacement of trees at a rate of 1Q
trees per ac;re of canopy removed, which is the same as the exi~tiug ordinance ill City Code:
6. on private lots which are part of a development, or which require a development permit,
35% of the tree cover could be removed without replacement; however, beyum135%
removal, each tree over six. inches in diameter which is removed would need Lo be replalXu
J for 1.
7. the ordinance include~ a section on oak wilt management
8. the ordinance includes a section requiring licensing of commercial arborists
Information on tree protection methods and tree planting methods are contained in
the ciry's Tree Protection Standanls ilnd Tree Planting Standards. These documents, 3S
weil as approved tree lists, will be made available [0 property owners/developers who need
to comply with the ordinance requirements.
P02
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ORDINANCE NO.
AN ORDINANCE AMENDING THE CITY CODE
BY ADDING CHAPTER 31 SECTION 31-5
SUBDIVISION 3 TREE PROTECTION
THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN:
1. ADDING The City Code is amended by adding a new section entitled "Tree
Protection" that will hereafter read as follows:
"Subd. 3 Tree Protection Tree protection regulations are as follows:
(I) Findings and purpose. The City of Stillwater finds that preservation of trees and
woodlands within the City is critical to~~ the health, safety and welfare of the
citizens; that development within the City has the effect of reducing and in some cases
eliminating wooded areas, which, if preserved and maintained, serve important
ecological, recreational and aesthetic benefit to existing and future residents. Therefore,
the purposes of this subdivision are the following: To preserve woodlands and trees on
individual sites; protect the safety of such residents by preventing wind and water
erosion, slope instability and rapid runoff; promote the health of such residents by
absorption of air pollutants, contaminants and noise; and protect the welfare of residents
by increasing rainfall infiltration to the water table; provide a diversified environment for
many kinds of animals and plants necessary for wildlife maintenance and important to the
aesthetic values and recreational requirements of the area; and promote energy
conservation by providing shade in the summer and windbreak in the winter.
(2) District boundaries. The tree protection regulations apply to all zoning districts
within the City.
(3) Definitions. The following words when used in this subdivision shall have the
meanings ascribed to them in this subsection, except where the context clearly dictates a
different meaning:
a. Clear cutting means removal of all or substantially all of a stand of trees in
one cutting.
b. Crown cover means the ratio between the amount of land shaded by the
vertical protection of the branches and foliage area of standing trees to the total
area of land, usually expressed as a percentage.
c. dbh: Diameter at breast height of a tree measured at a point approximately 54
inches above ground.
d. Development means the construction, addition, installation or alteration of any
structure, the extraction, clearing or other alteration of land or the division of land
into two or more parcels, for the purpose of transfer of title or building
development. Major Development means any planned unit development,
subdivision and any other development of more than five acresr~11I(.mlts1(5t1rMg~~.
e. Development permit means any subdivision, planned unit development,
zoning permit, grading permit, preliminary plat approval, rezoning, special use
permit or variance.
f.Dfmcl'Isiond rDEJui,~cmeJ<lt means minimum and maximum setbacks, )"JId
requirements and structure heicht or size restriction established in the zoninc and
~ ~
subdivision ordinances.
~LPerson means any individual, firm, corporation, partnership, association or
other private or governmental entity.
~&-Structure means anything manufactured, constructed or erected that is
normally attached to or positioned on land, including portable or temporary
structures.
hLSignificant Tree means a tree measuring at least 6 inches in diameter at 54
inches above ground (dbh). Cottonwood, silver maple, and box elder are
protected as a size of 20 inches (dbh). Buckthorn and Siberian elm are not
consid~red significant trees at any size.
J-:LWoodland means a group of trees at least one-half acre in area with a crown
cover of the area of at least 50 percent.
(4) Application of Regulations. No development permit may be issued for any
development unless the development is compliant with the following regulations.
a. Development sites located in the Bluffland/Shoreland District, Wetland or
Wetland Buffer Area, ravine areas or on slopes greater than 24 percent must abide
by Vegetation Alteration Regulations contained in the BlufflandlShoreland
Ordinance (City Code Section 31-l, Subdivision 23), Shoreland Management
(Section 31-1, Subdivision 33), Conservation Regulations (Section 35-1) or
Subdivision Regulations (Chapter 32).
b. Development should be conducted so that the maximum number of trees are
preserved by the clustering or siting of structures in clearings. The use of other
innovative and creative design techniques is encouraged.
c. Grading, contouring and paving shall not detrimentally affect the root zone or
stability of trees to be preserved. Trees to be preserved must be provided with a
watering area equal to at least one-half the crown cover.
d. Private development may not reduce the existing tree or woodland cover by an
area greater than 35 percent. The understory plants and root area around
preserved trees should not be disturbed except for removal of invasive plants or
u~~:.?2~~~ti~~.....~!e:~i~~~~eg~.~~.~.~~t:.~~~l:.'I1ii~;!~9liirementdOesnotprohibit
lawnteshiblishmentormai"ntenancebYJOthermeans.
e. Replacement trees used in reforestation or landscaping must be compatible
with the existing landscape and plant conditions (see approved City tree list and
planting standards).
f. Diseased trees or trees seriously damaged by storm or other acts of God may
be removed and are exempt from these regulations.
g. No clear cutting of trees is permitted on any land except as approved in a
subdivision, planned unit development (PUD) or other site development permit.
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(5) Tree Protection Plan. A tree protection plan must be submitted for all development
permits for property where significant trees are located within 15 feet of development
structures or land disturbance. The plan must address the City's tree protection
standards, but need not be prepared by a professional.
a. A tree protection plan must be submitted for concept PUD or preliminary
subdivision plan review, or be included with submission of a grading plan if not a
part of a subdivision or PUD. For PUD's, subdi'lision, and ma.jor developments,
the tree proteetion plan must be prepared by a forester, landsca.pe architect or land
surveyor.
b. The tree protection plan must include the following information:
.
1. The name( s), telephone number( s) and address( es) of the applicant and
the property owner;
2. the location of all existing and proposed buildings, structures, or
impervious surfaces situated upon or contemplated to be built upon the
land;
3. the delineation of all areas to be graded and the limits of land
disturbance;
4. the location and listing by size and species of existing significant trees,
and delineation of the canopy cover of areas of significant trees greater
than 10,000 square feet in size. The data on the significant trees should be
listed in tabular form on the plan or included as an attachment;
5. a list of measures to be taken to protect significant trees;
6. a map showing trees prepared to be moved, removed or impacted; and
7. the signature of the person(s) preparing the plan, their certification,
and employer or firm, address, phone and fax numbers;
(6) Tree Replacement. the following standards shall be met when tree replacement is
required:
a. Trees removed for subdivision improvements (drainage, road and utilities)
must be replaced on the basis of 10 trees per acre of canopy removed.
b. All significant trees removed above the maximum W3.5% removal limit for
private lot development must be replaced on a one-for-onebasis. If;..e percent or
less is removed, no replacement planting is required. 36'
c. Trees replaced under this requirement are in addition to any other trees
required to be planted pursuant to this ordinance or other City planning
subdivision requirements.
d. Replacement trees must be planted on the development site according to an
overall project tree replacement plan.
e. A replacement tree fee may be paid to the City if on-site tree replacement is
not feasible. The fee shall be based on the retail costs of a 2" diameter deciduous
tree.
f. A tree replacement plan must include the following items:
.
I. Location. Applicant must provide a plan showing the size, species and
location of all replacement trees proposed to be planted on the property in
accordance with the tree replacement requirements.
2. Species. Replacement trees must be species which are included on the
approved tree list of the City. Greater than 50 percent of the replacement
trees must be species indigenous to the area. Improved cultivars of native
species may be counted as native species when planted in a boulevard or
landscaped areas. In woodland restoration areas only native species
should be used rather than improved cultivars.
3. Size. Replacement trees must be an average of 2 inches in diameter
for deciduous trees (except bur oak, bicolor oak, ironwood and ornamental
trees, which may be an average of 1.25 caliper inches). Coniferous trees
must be an average height of 6 feet.
4. Trees moved from one area of the site to another will be counted as
replacement trees if they are in a healthy condition and approved by the
Community Development Director.
5. Warranty Requirements. Any replacement tree that is not alive or
healthy, as determined by the Community Development Director, within
two years after the date of planting, must be removed by the Applicant and
replaced with a new, healthy tree meeting the same species and size
requirements.
6. Planting standards. Planting must adhere to the tree and shrub planting
standards of the City of Stillwater. The tree and shrub planting standards
of the City are those adopted by resolution of the City Council and on file
with the Community Development Director.
(7) Oak Trees. Because of their high value and susceptibility to disease, the following
standards shall apply to oak trees:
a. Oak Wilt Management. If oak wilt is found in any area of the City,
reasonable measures must be taken by the property owner to halt the spread of the
disease. An oak wilt management plan must be submitted to the City. This plan
must contain:
I. A copy of the tree inventory map for the property with delineation of
areas containing oak wilt disease.
2. Proposed management plans to control spread of the disease such as:
a. Removal of red or pin oaks before Mach of the year following
wilting to prevent spore production of the oak wilt fungus; this
should include plans for storage/disposal of infected trees.
b. Installation of root graft barriers if there are healthy trees of the
same or similar species within 30 feet of diseased trees.
I. An oak wilt control specialist should be consulted as to
placement of root graft barriers for most effective control.
2. Barriers should be installed by currently recommended
practices.
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3. Removal of diseased oaks should not be done until any
root graft barriers have been installed.
4. A copy of the location of any root graft barriers must be
submitted to the City upon completion of installation.
c. Other measures such as injection of diseased bur oaks, or
healthy red or pin oaks within root graft distance (30 feet) of
diseased tree, by a licensed pesticide applicator experienced in tree
injection using a pesticide registered for oak wilt control.
b. Oak Pruning. Oaks may not be pruned or wounded between April 15 and July
1 st to prevent insect transmission of the oak wilt fungus to healthy trees. If
pruning or wounding occurs during this period, the wound must be covered with a
recommended tree wound dressing immediately. Fresh oak stumps must be
treated as wounds during this period and covered or ground out immediately
following felling of trees.
(~) License Requiredfor Commercial Pruning- Chemical Treatment or Removal of
Trees.
.
a. License Application and Fee. It is unlawful of any person to conduct as a
business the cutting, trimming, pruning, removal, spraying, or otherwise treating
of trees in the City without having first secured a license from the City.
b. Application for the license shall be made at the office of the Community
Development Director on a form approved by the City.
c. All licenses expire on the next 31st day of December following the date of
Issue.
d. Proof of insurance. All applicants for the license must file with the city clerk
proof of a public liability insurance policy covering all operations of the applicant
hereunder for the sum of at least three hundred thousand dollars ($300,000.00)
combined single limit coverage. If this insurance is canceled and the licensee
fails to replace it with another policy that conforms to the provisions of this
section, the license is automatically suspended until the liability insurance is
replaced.
e. Chemical Treatment Requirements. Applicants who propose to use chemical
substances in any activity related to treatment or disease control of trees must file
with the office of the Community Development Director proof that the applicant
administering the treatment has been certified by the State Department of
Agriculture as a "Commercial Pesticide Applicator" for the current year of
operation.
f. Revocation of License. Failure to comply with any part of this chapter will
result in the revocation of the license by the City Council, following a public
hearing. Written notice of the public hearing must be mailed at least ten (10) days
prior to the hearing to the current holder of the license. The notice must outline
the violation(s) considered by the City to be grounds for revocation and inform
the holder of the opportunity to be heard at the public hearing.
.
(9) Effective Date. This ordinance will be in force and effect from and after its passage
and publication according to law. This ordinance will not apply to any new development
that has been given preliminary plat or PUD approval prior to the effective date of this
ordinance.
2. SAVING. In all other ways, the City Code will remain in full force and effect.
3. EFFECTIVE DATE. This Ordinance will be in full force and effect from and after its
passage and publication according to law.
Adopted by the City Council of the City of Stillwater this _ day of
,2000.
Jay Kimble, Mayor
ATTEST:
Modi Weldon, City Clerk
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MEMO
To:
From:
Subject:
Date:
Mayor and City Council
Steve Russell, Community Development Director
Zoning Ordinance Amendment Limiting the Size of Garage in the Lakeshore, LR,
and Traditional Residential, TR, Districts
March 16,2000
yV
When the Lakeshore Residential Traditional Residential District zoning regulations were
adopted, they did not have a maximum garage size. The Single Family Residential regulations,
RA, limit garage size to 1,000 square feet.
The proposed ordinance amendment would apply the 1,000 square foot standard to the TR and
LR Zoning Districts.
Proposed Amendment:
New Chapter 31, Zoning, Subdivision 11.1 Lakeshore Residential (4) 9.
9. Maximum Garage Area
1,000 square feet
New Chapter 31, Subdivision 11.2 Traditional Residential (4) 9.
9. Maximum Garage Area
1,000 square feet
The Planning Commission heard this item at their meeting of March 13,2000 and recommended
it for approval.
Recommendation: Approval (first reading).
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Memorandum
March 17,2000
TO: Mayor and City Council
FROM: Steve Russell
Community Development Director
SUBJECT: Annexation Request for 14 acres of land located between Boutwell Road
and County Road 12 in Phase IV City expansion area.
Bruggeman Homes for David Low, Debra LaVenture and Duncan and Maureen Miller,
applicants
BACKGROUND:
This request was before the Council on January 18,2000. The request and the larger issue of Phase IV
annexation and development was referred to the Joint Board for review and comment.
The Joint Board received the referral at their meeting of February 17. At that meeting, the Joint Board
received the attached staff report and presentation by City staff and the prospective developer of the land.
At the Joint Board meeting the issue of Phase IV development was presented and discussed. The
Township members on the Joint Board felt consideration of the boarder Phase IV annexation area was
appropriate and that the City should give "reasonable consideration" of Phase IV requests.
In summary, before an informed decision on Phase IV Annexation can occur a major Phase IV land use,
environmental, and engineering study should be completed as was done for the Phase I, II and III areas.
At this time staff does not have time to do or to work with outside consultants on such a study.
Currently, staff is working with US Homes on Phase II development which represents a major effort and time
commitment similar to Phase I plan development and review. After Phase II is complete it may make sense to
look at Phase IV areas. In some specific cases, annexation of Phase IV areas may be able to proceed without
major study because planning, engineering and environmental issues were addressed with Comprehensive PIan
preparation. This is not the situation for the request before the Council.
RECOMMENDATION:
Decision on request.
Attachment: Staffreport and February 17,2000 minutes of Joint Board.
St.
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- -. * As an exception to the Phasing Schedule, the City may alIDCX prop",
erty not describ..>d in Phases I, II, or III by Resolution if the property
is adjacent to the City, is petitioned for by onehundred perc.. OO/C
of the property owners within the area to be annexed and if
resulting annexation will not create a level of growth that exce' the
one hundred twenty (120) dwelling units per year limitation.
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Stillwater City/Township Joint Planning Board
February 17,2000
long as no additional substantive changes are made. If any changes, other than semantics are
made, the ordinance would have to be brought back before the Joint Board. Ms. Kimble,
seconded by Ms. Bergeron, moved approval of the ordinance with the changes recommended by
the Joint Board; motion passed unanimously.
Cases ZAM/9904. SUB/99-51 and SUB/99-52 MsKenzie, Thron rezoning and subdivisions.
Mr. Russell noted the properties in question were originally ghost platted by the Township. The
request is implementing the Township platting and is consistent with the Comprehensive Plan.
No comments were receiving during the public hearing. Mr. Kimble, seconded by Ms. Bergeron,
moved approval as conditioned; all in favor.
Discussion of Phase IV area annexation requests
Russell briefl rev' 0 from City Engineer Klayton Eckles
outlining the issues - the lack of water/sewer services, the need for feasibility studies,
requirement for Comp Plan amendments, need for planning for the entire Phase IV area, etc. Mr.
Russell said the City has a specific request from Bruggeman Homes for annexation for a 14-acre
site between Boutwell and County Road 12. Ms. McMonigal asked if the City could undertake a
Phase IV study at this time; City representatives said not at this time with current staff and
funding.
Mr. Johnson said one thing clearly identified in the Orderly Annexation Agreement is allowing
township residents the flexibility to choose when to be annexed and the opportunity for early
annexation if desired. He said he would have trouble stepping back to look at all of Phase IV and
how it would look in 2015 (when annexation is scheduled to occur according to the Agreement).
He said -he hoped the City would consider early annexation requests in a timely manner and in
areas when the demand is greatest. Mr. Kimble said the City does not want to commit staff time
to development areas on a wily-nily basis, and he said the City doesn't want to accept all
requests because it can't. Also, Mr. Zoller and Mr. Kimble noted the City does not want to
become involved in an adversarial position with the Township if it does consider early
annexations, as it was with the Bergmann property. Ms. Bergeron suggested the City knows
which requests have merit and makes sense for the City. The City should make that decision and
then present the information to the Township. Ms. McMonigal suggested using criteria such as
contiguity to the City, the ability to easily connect to services, etc. Mr. Scott said the issue of
whether property owners come into the City or not is up to the City and individual property
owners; the Township's concern is with Comprehensive Plan amendments and densities.
Kevin vonRiedel of Bruggeman Homes briefly reviewed a preliminary concept plan for the 14
acres between Boutwell and County Road 12, including a possible street alignment and locations
for connection with services. The property is by the City surrounded by three sides. Three
property owners are interested in selling, he said in requesting that consideration be given to
early annexation. The proposal is for a development of about 30 single-family lots. Bruggeman
Homes also has offered to assist the City with the necessary feasibility studies/planning.
3
Stillwater City/Township Joint Planning Board
February 17,2000
.
Mr. Otis suggested the previous problem with early annexation was due to use. He said he didn't
think this proposal would be objectionable.
Mr. Zoller said the City thinks it is best plan to plan for the entire area, not just 14 acres. Mr.
Russell said the first step is getting the plan and then implementing the plan through annexation.
Ms. Bergeron agreed that is does make sense to look at the larger area. Mr. Johnson concluded
that he agrees with the City's position to take a broader look at the area and allow the Township
the opportunity to participate in the discussion, but he also said the City should respect the
Orderly Annexation Agreement that states property owners are not restricted to a specific
time frame, that "reasonable consideration will be given" to early annexation requests. Mr.
Johnson said he would be comfortable with an approach that looks beyond the 14-acre parcel to
some other logical, larger area. Mr. Johnson said he and Ms. Bergeron-would bring the issue
back to the Town Board and would have a more solidified position after that discussion.
Phase II expansion area development update
Three representatives from U.S. Homes/Orrin Thompson were on hand to communicate the fact
that the developers are moving ahead with plans. A preliminary concept was shown. The
development of some 350 housing units, will include townhomes on the Rivard property, a
change from original plans that had the townhomes on a portion of the Abramowitz property.
The development also will include the City's Brown's Creek Nature Reserve. The developer's .
representatives said topography and soil testing currently is being done. The hope is to have .
plans submitted to allow for construction to begin sometime this summer.
Mr. Scott questioned whether the change in location of the townhomes would require a
Comprep.ensive Plan amendment as it does represent a change in the guide map. Mr. Scott said
given the developers timeframe, that may be an issue as to when the Township gets involved.
Mr. Kimble suggested directing legal staff to look into that issue.
Ed Otis expressed a concern about the location of the townhomes, asking if County Road 15
would become "townhome row" in the future. Mr. Kimble addressed Mr. Otis's comments.
Update on City search for public works/fire station site
Mr. Russell said the City currently is looking at a site on Boutwell Road just east of County
Road 15, near land the Township owns for a possible future park location. Mr. Johnson advised
that if the City does pursue the acquisition and development for the public works/fire station, it
does so before the adjacent neighborhood is established. He said he would relay the information
to the Town Board for their input.
Update on village commercial development at CR 15/12
A copy of the request for proposals was included in the agenda packet. Paula Kroening of
Newman Realty told the Board the RFPs are due March 15. Mr. Russell suggested that Peter
Calthorpe, who recently conducted the Smart Growth studies for the Metropolitan Council, .
would be an excellent resource person for the design ofthat development. He suggested the
4
.
.
.
MEMO
To:
From:
Subject:
Date:
Joint Board
Steve Russell, Community Development Director ~
Discussion of Phase IV Area Annexation Requests
February 9, 2000
The City has received requests for annexation of five areas in the Phase IV annexation area (see
attached map). This areas include the Creekside Crossing (1), Bergmann (2), Schmoeke (3),
Mary North (4) and McKenzie/Thron areas (5) over the past two years (see attached map).
Three of the five areas were approved for annexation by the City; Thron/McKenzie, Bergmann
and Creekside Crossing. The Bergmann, Creekside Crossing and Thron/McKenzie annexations
areas are next to the existing City and services were constructed with Phase I expansion to
provide water and sewer service. The Creekside Crossing/Thron/McKenzie area was ghost
platted when it was developed in the township.
There has been no utility feasibility study for the Phase IV annexation area (see memo from
public works director). Also, the entire area is designated rural residential requiring a
comprehensive plan amendment and zoning amendment.
The AUAR was also prepared based on the Comprehensive Plan rural residential land use.
Additional environmental review may be necessary to review future land use environmental
impacts., A street system should be coordinated for the Phase IV expansion area so access to
individual sites can be coordinated. A Neal road extension should also be studied between
Bothwell and CR 12.
Concerns for the safety of the CR 12/Boutwell intersection have been repeatedly expressed by
area residents and the City is studying the issue. This situation will get worse as development
along Boutwell occurs.
The Phase IV expansion area is scheduled for 2015 annexation. Current county and township
regulations designate the Phase IV area Transitional Residential, Idu/l0 acres (see attached
ordinance). A density of 1 du/2.5 acres can be accomplished only if provisions are made for
future City annexation and development at urban densities.
The Phase II developer has submitted a plan concept for the area and are interested in proceeding
with development in 2000.
So far, preliminary and final plats have been approved for over 750 single family and attached
housing lots in the expansion area and building permits issued for 104 housing units. A good
inventory of single family small lots, large lots and attached housing are available in the
expansion area for development.
Joint Board
Page 2
February 9, 2000
City staff recommends that ata minimum a study for the entire Phase IV area be conducted
before annexation of the areas north ofCR 12. Existing services have been extended and land
use has be determined for Phase IV areas south ofCR 12.
In the Phase IV study, issues regarding the greenway design and location, land use and
townhouse sites, utility services, roads, environmental impacts can be considered. With that
information, the City could better respond to Phase IV annexation requests. No staff time or
money has been budgeted for such a study.
Recommendation: Discussion of Phase IV annexations issues and direction.
Attachments:
-Council staff report 1-14-2000
-Zoning ordinance for transition district
-Letter from Bergmann Homes, 1-20-2000
-Letter form Pro-Act Realty, no date
.
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.
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Memorandum
February 9, 2000
TO:
Steve Russell
Community Development Director
\L~/
FROM:
Klayton H. Eckles
City Engineer
SUBJECT:
Issues Concerning Development in the Phase IV Annexation Area
DISCUSSION:
Recently the City has received requests for early annexation of properties in the Phase IV
area. Some of the landowners of larger parcels have indicated a desire to begin urban development
in area that was slated to become part of the City in 2015. Although the Engineering Department is
not opposed to this possibility, it does bring some serious issues and demands upon the Engineering
Department. Currently, there are no conceptual plans for extending tI1ll1k utilities into these
undeveloped areas. Also, there are concerns regarding staffing levels required to review, oversee,
and mami.ge the current level of development growth as well as possible development in Phase IV.
Finally, we do not have a policy for dealing with property owners that wish to come into the City
early.
The first area of concern is in the area of proper planning for trunk public improvements for
the expansion area. When the City completed its Comprehensive Plan Update and Trunk Utility
Studies for the area, no specific analysis was done for Phase IV. Since landowners in Phase IV were
predominately opposed to annexation and the possibility of urban development, Phase IV was left
for future study. Therefore, we have no comprehensive concept for providing trunk sanitary sewer,
water, street and storm water management facilities to this area. Specifically, it would be important
that sanitary sewer be installed in such way that lift stations are not required and proper depth is
provided to all properties in Phase IV. For the watermain, it will be necessary to insure that looping
is completed and that initial developments install the necessary pipe and systems to accommodate
later developments. Storm water management is another essential area. A comprehensive storm
water management plan will be needed for Phase IV including additional trout stream mitigation
measures. The City's original Trout Stream Mitigation Plan used the City's Comprehensive Plan to
determine densities, so Phase IV did not include urban type density. There is also a need to examine
the ultimate street design and circulation patterns. It is anticipated that Boutwell Avenue will
(
February 9, 2000
.
eventually become a Municipal State Aid street, which requires careful planning. Finally, we have
not considered the needs or locations of parks and trailways for neighborhood and citywide benefits.
ArIother area of concern is the demands which additional development, especially unplanned
development, will put on City staff and consulting services. Currently, the City is overseeing
Liberty 1 S\ 2nd, 3rd, and 4th Additions, Legends 1st and 2nd Additions, Stillwater Crossings, Long
Lake Villas, and Creekside Crossing. In addition, developers Bradshaw and US Homes are in the
initial stages of the development process. Each ofthese developments requires Engineering staff to
complete the following:
· Review preliminary platand impact on existing utility systems
· Review wetland, shoreland, woodland, slope area, right-of-way, adjoining private property,
grading plans and erosion impacts.
· Review final plat, easements, conservation areas, and trailway plans
· Confer with state, county and watershed organizations to obtain comments
· Review and develop plans and specifications for utilities, streets and storm sewer design
· Develop a developer's agreement to manage and regulate development issues
· Determine and collect development fees and impact charges
· Oversee and enforce local, county and state development regulations
· Inspect and oversee installation of public improvements .
· Review site and building plans
In addition to Engineering requirements there are also staffing requirements on the part of
planning, administration, finance and attorney's office.
The final concern staff has regarding development of Phase IV is the City's policy, or lack
thereof, regarding control and rate of development. The Orderly Annexation Agreement only set
forth the possibility of early annexation. The City of Stillwater has not developed a policy for
allowing or considering these early annexations. To date the City has only accepted only one
development (Creekside Crossing) as an early orderly annexation north of County Road 12. This
was because trunk utilities had to be installed through this property and the City and the Developer
benefited by the early annexation. The Orderly Annexation Agreement leaves it completely at the
City's discretion. Without a policy or a set of guidelines, it is quite difficult for staff to react to all of
the various possible development scenarios.
The current request from Kevin V onRiedel has merit in that it includes an area greater than
just one parcel. However, given all of the existing development and demands on City staff and the
potential for additional Phase I, II and impending III developments I would recommend that
development in Phase IV be curtailed until earlier development phases have been completed, there is
more staff time, planning studies for Phase IV have been completed and the City has a policy or
guideline in place for reviewing Phase IV early annexations.
.
2
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MEMO
To:
From:
Subject:
Mayor and City Council .J . /
Steve Russell, Community Development Director f~
Annexation Request for 14 Acres of Land Located between Boutwell Road and
County Road 12
January 14,2000
Date:
The City received an annexation request for three parcels ofland comprising 14 acres as shown
on the enclosed map. The land is located in the Phase IV (2015) annexation area. The area is
designated Rural Residential, 1 DU/2.5 acres in the Comp Plan. Because its in the Phase IV
annexation area, utility services, road access and its urban land use have not been planned for the
site.
It is recommended that the City Council deny the request at this time because it is premature and
not consistent with the Comp Plan phasing or direct staffto study the request and come back
with a description of the necessary planning, traffic, environmental and utility studies necessary
to fully consider the request for the site and Phase IV annexation area.
.
As the Council is aware, subdivision for 750 lots has been was approved over the past two years.
Of that number, building permits for 100 housing units have been issued to date. There is
currently a large supply of a range of housing types and costs available in the City.
Developers of the Phase II (1999) annexation area have submitted concept plans and are
beginning to work with staff on subdivision and planned unit development review. The Phase II
area will have 200-300 lots phased over several years adding to the housing supply.
If the Council directs staff to study the request further, the request could be referred to the Joint
Township/City Planing Board for comment as has been done with other annexation requests.
Recommendation: Direction on annexation request.
Attachments: Letters and area map.
.
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artdnlpf'll(fuetlonoflandl1lcon:lsftltl&1'
lIPPtafinv8riousWasl'lingtonCcuntyom.:.s
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Parcel date eummt Il'lrougl1 Oac,ml:>&r 31. 1999
'" ?4 'lor,l1u
J (0 HI "'" I ~ lJ
4:08PM
MCCOMBS FRANK Roes
No. 6866
p, 2/2
Ch ter Two - Zoom Re ulations.> Part 2 - Dens' and LOl Kcquirements
Effective 10120/97
SECTION 1. DENSITY
Density is the number of dwelling
units permitted per acre of land
1.1
Density in Districts.
A quarter-quarter section is defined
as a cract of land legally described.
as afull quarter-quarler or a 40
acre parcel not reduced by more
lhaJI 100/0 due to road right-of-way
dedication.
(1) In the A-P District, the density of residential dwelling units
shall not exceed one (1) dwelling unit per 40 acres or
quarter-quarter section.
(21 In the A-I District. the density of residential dwelling units
shall not ex:ceed one (1) dwelling unit per 40 acres or
quarter-quarter section,
(3) In the A-2 District, the density of residential dwelling units
shall not ex:ceed two (2) dwelling units per 40 acres or
quarter-quarter section,
(4) In the A-4 District, the density of residential dwellings .
shall not exceed four (4) dwelling units per 40 acres or
quarter-quarter section.
(5) In the "RR" Rural Residential District, the density of
residential dwelling lJnits shall not exceed eight (8)
dwelling units per 40 acres or quarter-quarter section.
(6) In the "SFE" Single Family Estate District, the density of
residential dwelling units shall not exceed 16 dwelling
units per 40 acres or quarter-quarter section.
(7) In the "RS" Residet1tial Suburban District, the density of
residential dwelling units shaH not exceed four (4)
dwelling units per 40 acres or quarter-quarter section
where public sewer is not available. The density of
residential uses may be greater than one dwelling unit per
acre when public sewer serves the development, per
Section 2.3 of this Part.
%
(8) In the "TZ" Transition Zone District, the density of
residential dwelling units shall not exceed one (1) dwelling
unit per ten (10) acres. The density of residential dwelling
units may be increased to four (4) dwelling units per ten
(10) acres if a master subdivision plan is submitted and
approved showing how each lot could be re-subdivided
into lots meeting the minimum lot standards for residential
suburban when public sewer becomes available.
(9) In the "C" Conservancy District, the density of residential
dwelling units shall not exceed two (2) dwelling units per
forty (40) acres or quarter-quarter section.
2
Washington County Development Code
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Building Quality Since 1959
January 20, 2000
The Honorable Jay L. Kimble, Mayor
Mr. Gene Bealka
Mr. Richard Cummings
Mr. Eric Thole
Mr. Terrence Zoller
.
Dear Mayor and Council:
I was in attendance at your City Council meeting Tuesday, January 18,2000 in which you
discussed the application for annexation of three parcels of land totaling 18 acres. As you
know, the application was referred to the Joint Planning Board for review and discussion.
Although I was at the meeting, I did not have the opportunity to speak to the Council about
our position I request. This letter is written to assert our position on the annexation request
and follow up on comments made at the public presentation.
We have assembled three parcels of land totaling 18 acres (not 14 acres as related by staff)
and are working to add a fourth parcel to the application. There is a value in assembling
multi-parcel applications for discussion in the "fourth phase annexation" area. As was rightly
pointed out by the City Attomey, any landowner can currently subdivide their property into 2.5
acre lots. The danger in this pattem of development is the difficulty in establishing an urban
pattern of development and services. An opportunity to develop a multi-parcel area
contiguous to the City should be viewed as a positive step in establishing not only a preferred
urban development pattem in an annexation area, but also the cost benefit of providing more
affordable urban services.
As you know, the annexation agreement between the City and the Township allows for the
"early" annexation of property if certain criteria are met. Having satisfied those criteria, the
City may allow early annexation to proceed. The provision for early annexation speaks to a
quality of flexibility in the annexation agreement. Just as a comprehensive plan is a tool for
guiding future development, allowing flexibility for change, so too, the annexation agreement
in its' early annexation provision implies a need for flexibility based in part by the changing
needs or desires of the land owners in the annexation area.
The circumstances for all three of the affected landowners have changed since the
annexation agreement was initiated. Additionally, all three landowners assert that they were
not asked which phase of annexation they would prefer to be associated with. Given a
choice, their preference would have been for earlier annexation.
.
During the presentations and discussions that followed, assertions were made that if this area
were to be considered for annexation then all of the fourth phase annexation area would have
to be studied for planning and utility service design. While we agree that good planning and
engineering practices include looking at implications beyond the border of the proposed
development, we don't believe that this proposal would warrant a study of the entire fourth
phase annexation area.
3564 Rollingview Drive. White Bear Lake · Minnesota 55110.651-770-2981 . Fax 651-770-9273
MBL# 4062
. Page 2
January 20, 2000
The . enclosed map shows the areas around and adjacent to the annexation request area .
(lower left-hand comer of the map with a dark outline and "X" inside). A reasonable study
area, based on trunk sewer location, would be the triangular shaped area formed by Boutwell
Avenue, CSAH 12 and the trunk sewer line (shown by the heavy dashed Line) to the east of
the Minor subdivision. Understanding staff concern for time demands, we would offer to
undertake the study, with staff input and review, for the area affected by our proposal.
Thank you for your attention and consideration of our request. We look forward to working
with you in the upcoming months. Should you have any questions as a result of this letter or
our request, please do not hesitate to call.
z: v::;2tr
Ke n E. vonRiedel, RLA
Director of Land Development
Cc:
Steve Russell, Klayton Eckles, City of Stillwater
Stillwater Township Town Board
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PRO-ACT REAL~ INC.
Joint Powers Members
Mayor Jay Kimble
Council Member Terry Zoller
Town Board Member David Johnson
Town Board Member Louise Bergeron
Gary ViZa
Broker
1967 S, Greeley Street
Stillwater, MN 55082
(651) 439-7800
(800) 542-5076
(651) 439-9043 fax
Dear Joint Powers Members,
I would like to take this opportunity to present you with some facts to gain
your support in the Bruggeman Construction Company's development of the
Low, Miller and LaVenture properties.
First let me say that after 25 years in the Real Estate and Development .
business, I have always found the Decision Makers to make their decisions
on factual evidence. I hope that you will continue to Follow That Standard
when reviewing the Bruggeman Construction's request for developing the
Thre~ aforementioned properties.
By copy of this memo, I would like to site some facts:
A. None of the Three participants to this request can recall of ever being
specifically asked about their long range plans for their property.
B. They all feel by virtue of their request that now is the time to develop
their individual parcels of land in combination with the other two
contiguous property owners. (Total of 18 acres)
C. They feel that the Bruggeman Construction Company having been in the
Construction Business for 40 years is as good a judge as you can
get for the Marketability of homes built on our land to large City lot
standards.
.
An Independent Realtor Ready And Willing To Serve.
.
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In reviewing the Cities Comprehensive Plan, it would appear that the
preliminary studies provided to the Metropolitan Council in conjunction with
their ability to service the Annexation Area was that the Cities capabilities
including the Annexation Area were adequate until the year 2020. I am
attaching excerpts from the Comprehensive Plan where those capabilities
were identified.
It seems to me that the only unanswered question to be addressed is the Cities
staffmg problems which obviously could be handled by hiring the necessary
Engineers, Surveyors and Staff people on a Consulting Basis as opposed to
adding staff
In review and on behalf of the Three Property Owners they feel that the
Comprehensive Plan required them to each Own All Of Their Property to
qualify for requesting early annexation, that the property be contiguous to
current Water and Sewer Services (it is by virtue the LaVenture parcel) and
Thirdly who better to judge the need than Bruggeman Construction who has
been building Single Family and Multiple Family projects for over 40 years.
Once again we respectfully ask for your favorable fmdings in respect to this
annexation.
s~' a t/~
~'7(;lenor
metropolitan area
A library card that is honored at most public
libraries in the state
Meeting, conference and study rooms
Lily Lake Ice Arena
The Lily Lake ice arena facility was constructed in
1971 and is located at 1205 South Greeley Street.
Since that time, there have been various
improvements and maintenance work done on the
arena but no major additions of any sort,
The building is 125 feet wide and 239.5 feet long
and the size of the ice is 200 x 85 feet. The arena
has seating capacity of 787. In 1992, the arena's
staff size was two, full-time and twelve, part-time
employees.
The primary service area of the Lily lake ice
arena is the City of Stillwater. It also services all
of Washington County including Mahtomedi,
Tartan Park and the township areas.
Primary users of the facility include the St. Croix
Valley Hockey Association, Tartan Park and
Mahtomedi Youth Hockey, Stillwater Senior High
Hockey Team four "old timer" hockey leagues and
the public.
'During the dates from November 15 through
March 15, there is anywhere between 12 to 2,000
skaters a weekend who use the ice arena.
Parks Department
The parks building is located at 1372 South
Greeley Street. The parks department has five,
full-time staff members. During the summer
months two to four part-time employees are hired.
There is many uses of the parks building. It is
used as an office, garage, storage facility, meeting
place and where maintenance work is done.
The parks department is responsible for
maintaining a total of 154 acres of city parks and
~ .-
open spaces areas, among many other things.
They also maintain:
.
Four to five miles of city-owned sidewalks
Provide weed control on streets and boulevards
Trees and shrubs put in by the downtown council
Tree trimming
Maintain library and city hall grounds
Shrubs around parking lots
All city steps
URTPA Water and Sewer Service
As a part of planning for growth of the city, a
comprehensive sewer plan amendment has been
prepared. The comprehensive sewer plan is a
requirement of the Metropolitan Council to ensure
that sewer service capacity and trunk line
locations are adequate to accommodate planned
growth.
Based on proposed land use, there is adequate
capc:city to accommodate growth through ~O
and beyond, The existing trunk sewer li~
located at Neal Avenue south of McKusick Road
and CR 12. A second line is located just west of
DR 5 at Curve Crest Blvd. From there, lines
would be extended to development areas to the
north and south as shown on the trunk sewer line
map. From Neal Avenue the south sewer line
would run along a low wetland areas west of Neal
Avenue to Boutwell and from Boutwell to CR 12 in
part on a city owned property. Easements would
be obtained trom private property owners in the
township tor a portion of the line. No services or
service cc~t would be charged to township
residents not receiving services in these areas for
extension of the sewer or waste lines.
From CR 12 south the trunk sewer line would be
located along Long Lake or in street right-ot-ways.
The lake location of the line could accommodate
a recreational trail along long Lake. This trail
would also be used to provide access to mai.
the sewer line. If a lake location is cho ,
special construction methods would have to be
10-4
used to minimize the impact of the installation on
the wooded and sloped lake shoreline area.
.
Sewer and water service to the proposed research
and development business park south of North
62nd Street and residential areas east of Long
Lake would be provided by water and sewer lines
located west of CR 5.
The costs for sewer and water line extensions will
be paid by the developer and users of the service
through rate assessment charges and connection
fees. The city would pay for "oversizing" of the
sewer system to accommodate possible future
development.
.
Water services can be extended from several city
locations to accommodate growth in the area. A
new water tower and wells preliminarily located
just south of Boutwell and east of CR 15(because
of elevation consideration) will be needed before
development north of McKusick Road can be
accommodated (see water line map). The cost of
the tower and well is paid by the city through its
rate structure.
Policies and Programs
Policy 1: Review city-wide needs for city facility maintenance
and new con'struction improvement and program those
. 'improvements in a capital improvements program.
Policy 2: Coordinate public facility improvements with
preparation of neighborhood plans, i.e., special streetscapes.
neighborhood parks, sidewalk o~ trail improvements.
Policy 3: Extend city water and sewer services to all areas
of the city (with the exception of the residential area north of
TH 96).
Policy 4: Do not provide water and sewer services to non-
urbanized areas.
Policy 5: Coordinate the provision of urban services: water.
sewer, storm sewer policy. police and fire protection with
adjacent local governments to provide more efficient
services and save costs.
.
Policy 6: Plan for the phased expansion of public services
and facilities consistent with the growth and expansion of the
URTPA.
Policy 7: Work with school district to plan for future school
facilities while maximizing the use of existing facilities.
Policy 8: Coordinate orderly annexation and extension of
municipal urban services with comprehensive plan proposed
land use.
Policy 9: Extend city utility services in the URTPA in ways
that do not eliminate long-term options for future use.
Program (1) Develop city storm water management.
Program (2) Develop ravine management plan and balance
the need for the ravines between natural resource protection.
public utility and open space/recreation opportunity.
Program (3) Implement pavement and sidewalk
management programs for the existing city.
Program (4) Implement' a conservation and emergency
management plan for City of Stillwater
10-5
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...
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MEMO
To: Mayor and Council
From: Morli Weldon, City Clerk
Date: 03/1 7/00
Re: Tobacco license - 2040 Market Drive
.
Ar1 application has been received from Raed Yassin Wazwaz to transfer the tobacco
license for Stillwater Tobacco, 2040 Market Drive, from Kundara, Inc. to Stillwater
Smoke Shop, Inc. He entered into a purchase agreement with Zaid Wazwaz on
February 29, 2000.
All required forms and background checks have been completed. Fees have been
paid. Approval is contingent upon inspection by and approval of the fire and
building departments.
Action recommended:
Resolution approving the transfer of tobacco license from Kundara, Inc., dba
Stillwater Tobacco, to Stillwater Smoke Shop, Inc.
.
1
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APPROVING TRANSFER OF TOBACCO LICENSE
FROM KUNDARA, INC., DBA STILLWATER TOBACCO,
TO STILLWATER SMOKE SHOP,INC.
2040 MARKET DRIVE
WHEREAS, a license to sell tobacco products at retail is held by Kundara, Inc., dba Stillwater
Tobacco, located at 2040 Market Drive; and
WHEREAS, on February 29, 2000, Raed Yassin Wazwaz entered into a purchase agreement
with Zaid Wazwaz for the purchase of the business; and
WHEREAS, all required forms have been submitted, fees paid, and background investigations
completed;
BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the transfer of the tobacco .
license of Kundara, Inc., to Stillwater Tobacco Shop, Inc., is hereby approved, contingent upon
final premise inspection and approval of the fire and building departments.
Adopted by Council this 2pt day of March, 2000,
Jay Kimble, Mayor
ATTEST:
Modi Weldon, City Clerk
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MEMORANDUM
TO:
Mayor and City Council.
FROM:
Shawn Sanders, Civil Engineer
DATE:
March 2, 2000
RE:
North Hill Sanitary Sewer Project
Project 9622
DISCUSSION
With no major City project approved this summer, the Engineering Department is
looking for direction on whether or not to begin the feasibility study for utilities in the
north hill area. This area includes properties north and east of the Stillwater Country Club
to the St. Croix River. (See enclosed map). The area was developed over 100 years ago
without storm sewers, sanitary sewers or a water system. Since then, the city has
experienced many problems within this area including failed septic systems,
contaminated wells, washouts, etc. Homes continued to be built in the area as late as 1998
without any city utilities until a moratorium was enacted that prohibited development in
the north hill area until the City completed a feasibility report or a master plan on future
development in the area. The city has also been informed by Environmental Services of
the Met Council of their concerns of failed septic systems and contaminated wells in the
area.
Since'no street project is planned, time is available for the preparation of the feasibility
report and the planning for this project. A project of this magnitude would take at least
six months to design and to come up with a financing plan. It is estimated that
construction would be over a two or three year period. Also, as part of the planning of
this project, many of the streets would be reconstructed to an urban section. No other
street reconstruction projects would take place in the City during the construction of the
North Hill Project.
Each year the city budgets $1,000,000.00 for capital improvements, a preliminary
estimate for this project is in the $3 .5M range. In order to meet the demand of the project
costs the capital improvement budget amount would have to be increased to meet the
project costs.
RECOMMENDATION
It is recommended that Council discuss the option on whether to proceed with feasibility
report and the planning of North Hill Area Study. If the project goes forward street
reconstruction projects would be limited this area and become part of the North Hill
project.
I
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MEMORANDUM
TO:
Mayor and City Council.
FROM:
Shawn Sanders, Civil Engineer
DATE:
March 2, 2000
RE:
2000 Street Reconstruction Project
Forest Hills Neighborhood
DISCUSSION
A survey was sent to the Forest Hills neighborhood to get their input on improvements proposed for the
area. The residents were asked if they support of a total reconstruction project, which would rebuild the
streets and storm sewer, a partial reconstruction, which would be a simple mill and overlay project or if
they don't support a project at all. Associated costs were given with each option. The residents were also
asked if a project does go forward would they like to see sidewalks and/or new street lights installed as
part ofthe project.
The survey was sent to the 78 affected residents and to date 62 have responded. The table below shows
the results of the survey.
Support Total Reconstruction
Support Partial Reconstruction
Do not Support a Project
In favor of new
Street lights
20
8
1
In favor of new
sidewalks
o
1
o
29
17
18
The results show that there is enough interest in the neighborhood for a street proj ect most likely a total
reconstruction project, approximately 50% of those returning a response would like the street lights
replaced and there is very little interest in having sidewalk installed.
RECOMMENDATION
If Council does not order the north hill project, it is recommended that this project should proceed and
be scheduled for a total reconstruction project. It is also recommended that Council accept the feasibility
study that was presented at the January 18,2000 meeting and order a public hearing for the project. The
hearing could be held in the fall of this year, and constructed in 2001
ACTION REQUIRED
If Council concurs with the recommendation, they should pass a motion adopting Resolution No. 2000-
_' RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT OF STREET
IMPROVEMENTS FOR FOREST HILLS (pROJECT 200002)
RESOLUTION NO. 2000-
RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT OF
STREET IMPROVEMENTS FOR FOREST HILLS
(PROJECT 200002)
WHEREAS, pursuant to resolution of the Council adopted November 2, 1999, a report has been
prepared by the City Engineer with reference to the improvement ofthe Forest Hills area and this report
was received by the Council on January 18,2000; and
WHEREAS, at the January 18,2000 meeting Council directed staff to delay the project and
survey the neighborhood for input.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILL WATER,
MINNESOTA:
1. The Council has received the report and survey results from staff.
2. A public hearing shall be held on such proposed improvement and set by Council at a future
meeting.
Adopted by the Council this 21st day of March, 2000.
Jay Kimble, Mayor
Attest:
Morli Weldon, City Clerk
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1316
-ST ----- ,---ORLEANS------STREE=f--.,-- -..
City of
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Engineering Department ~
Forest Hills Street Survey
.. Total-28
~ Partial- 15
~ No Support - 17
~ Total- Partial- 1
. Partial- No - 1
C0 No Responce - 16
N
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80 160 Feet
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January 31, 2000
Subject: Forest Hills Street Reconstruction
Dear Resident:
The Engineering Department has identified the streets in the Forest Hills neighborhood as a
potential project for street reconstruction. This area was presented to the City Council at a
previous meeting, but was tabled in order to get some feed back from the affected property
owners. These streets were constructed over 30 years ago, and are in poor condition. Soil
investigations show that the streets consist of one to four inches of bituminous on an
unstable sub-grade. The only storm sewer in the entire neighborhood exists at the two low
points in the area, the intersection at W. Orleans and Everett and at Rainbow Court.
Otherwise all runoff flows overland, which has caused, some street sections to deteriorate
more rapidly than others. The frequency of pothole filling and street section repairs made
under the City's yearly maintenance budget suggests that this course of action is no longer
prudent. The age and condition ofthese streets indicate that the bituminous surface is at or
near its service life and a street reconstruction is warranted in the near future. Three options
that could be considered for the area include; a total street reconstruction, a partial
reconstruction or do nothing.
.
A total street reconstruction project would consist of removing the existing bituminous
surface along with 2-3 feet of the subsurface material and replacing it with 2-3 feet of sand,
six inches of gravel and four inches of bituminous surface. Storm sewer pipe would be
installed throughout the neighborhood to minimize the amount of overland flow. The
existing curb would remain and only be replaced in areas where storm sewer is installed or
where the curb has deteriorated. Driveways and boulevards would be replaced in areas
where they have been disturbed. A reconstructed street with improved storm sewer
typically lasts 20-30 years without any major improvements.
A partial street reconstruction consists of milling off the bituminous surface and overlaying
a new bituminous surface. This work would restore the shape of the road, replace bad
sections of curb and improve the flow at the intersections. Since, no improvements would
be made to the sub-grade material or to correct the drainage problem in the street, there is
no guarantee on the service life of the actual overlay. It is possible for the street to fail and
the neighborhood would be faced with another project earlier than expected.
A couple of other improvements that could become part of either project mentioned above .
include the installation of sidewalks and the replacement of the existing streetlights.
Sidewalk construction would be a little bit more difficult than if it were in a new
neighborhood. Space constraints, costs and other factors such as existing landscaping, slope
..
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of the yards, driveways, sprinkler systems and utilities would be affected if a new sidewalk
were installed.
The existing streetlights were installed at the same time the streets were constructed. There
are 27 lights in the neighborhood spaced about 200 feet apart and has become a
maintenance problem for the City. We anticipate this system will no longer function,
requiring removal in the future. It is proposed to remove the existing lights, install new
wiring, and install NSP standard lights at each intersection. NSP would then be responsible
for the maintenance on the lights.
On typical reconstruction projects, approximately 50% ofthe project costs are assessed to
the affected property owners. Ar1 estimated assessment cost per lot for each improvement is
show in the tables below:
Total Reconstruction:
Street
Storm Sewer
* Sidewalk
*Street Lights
$4027.00
$1335.00
$850.00
$276.00
.
Partial Reconstruction:
Street
* Sidewalk
* Street Lights
$2200.00
$850.00 '
$276.00
*May be deleted from project
Assessment amounts could be paid up front or added to the property owner's taxes over a
set period, usually ten years at a 7.00% simple interest rate.
Enclosed is a questionnaire that will be mailed to all of the Forest Hills property owners.
Please take the time, to indicate your preference on this subject and return to me by
February 25. Results will be presented to the City Council at a future meeting. If you have
any questions please feel free to contact me by telephone at (651) 430-8835.
Sincerely,
Shawn Sanders, PE
Civil Engineer
.
Enclosure
t,
The City Council is requesting that property owners in the Forest Hills subdivisions state .
their preference about a future street project in your neighborhood. Please check the box
below that best reflects your preference in this matter and include your name, address and
any comments you might have and return to City Hall by February 25, 2000. Results will
be presented to City Council at a future meeting.
D I /we support City initiation of a 200 I total reconstruction street project as described for
our neighborhood.
D I /we support City initiation of a 2001 partial reconstruction street project as described
for our neighborhood. We understand this option is less expensive, but there is no
guarantee the project will extend the life of the street.
D I/we do not support City initiation of a 2001 street project as described for our
neighborhood.
If the project goes foreword:
Would you like to see sidewalks installed on the project? DYES D NO
Would you like to see the existing streetlights replaced? DYES D NO
.
Comments
(Property Owner/s)
(Property Address)
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MEMoRANDUM
TO:
Mayor and City Council
Shawn Sanders, Civil Engineer 'J. 7 ~
March 1, 2000
FROM:
DATE:
Feasibility Report for the 2000 Street ReconstrUction Project
Maple - Laurel Streets
Project No. 200006
RE:
In recent years, the City of Stillwater has continued its plan to reconstrUct streets that have
been deteonined poor in quality according to the Stillwater pavement Management Study in
1990. This year it is proposed to reconstrUct Laurel and Maple street between Owens and
North Fourth Street.
INTRODUCTION
- --
These streets were constrUcted several years ago and have been periodicallY maintained with
seal coats and overlays. These streets were constrUcted with little poor subgrade material, a
thinner pavement section and stone curb. Street widths vary in range from 32 feet on Laurel
Street to 44 feet on Maple Street. Sidewalks exist throughout the neighborhood, with many
sections deteriorating and in need of repair.
l!ISCUSSIOli
The sanitary manholes in this neighborhood were constrUcted of brick. Through fune these
manholes have deteriorated and are in need of rehabilitation. VI ater services were constrUcted
with galvanized pipe and have exceeded their service life. Galvanized pipe joints tend to pull
apart and cracking the pipe, this results in a leak that could cost the homeowner several
thousand dollars to repair. These services should be replaced with copper service at the fune
the street is being reconstrUcted. The stoon sewer system was updated in the early 1970' S
when the combined sewer system was separated into individual separate systems. Intersections
with stow sewer pickups are outdated and cannot take handle the flow with some inlets
located in the boulevard area. If a street reconstrUction project warranted, new catch basins
should be relocated and installed with the new curb and gutter streets.
'.
Streets in the project area would be constrUcted to the City standard of 32 feet wide with new
concrete curb and gutter. The street section shall be four inches ofbituIIlinons on six inches of
aggregate base. All deteriorated sidewalks will be replaced with a new five-foot sidewalk, four
inches thick. Each propertY would be getting a new bituminous or concrete driveway apron.
Driveway aprons will be replaced, in kind, but the homeowner will be given the option of
upgrading the driveway to a concrete driveway installed at an additional cost. Existing stoon
sewer inlets would be improved and relocated to match in with the new street widths. SanitarY
"PRO"POSED "PROJECT
- -
manholes Will be rehabilitated with three inches of a concrete liner. Also, water service lines .
that are constructed with galvanized pipe would be replaced With a new copper service fonn
the main to the ProPerty line. Boulevards shall be graded to match in With the new curb and
sidewalk and Sodded.
..
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Total COst of the Project, which inclUdes construction, engineering, and administration,
amounts to $962,434.00. The follOWing sUUunary shows the breakdown of the Costs:
.
Water Services $36,000.00
Street and Sidewalk Reconstruction $926,359.00
TOT At $962,434.00
PROJECT FINANCING
Back in May 1993, the City edopted an assessment policy statement. Included iu that statement
were gUideliues for assessing property owners for the reconstruction of residential areas. The
asseSSment pOlicy states that half of the project COsts iUclUding streets and sidewalk
improvemeuts are to be assessed to the property owners ou a per unit basis. The City pays for
the remaiuing portiou. Water service improvements are assessed 100% to the property owner.
Similar projects have been assessed sUCCessfully On a per unit basis, siuce land Use is
predominately the same. This method Will be used to come up With an assessment amount for
this project.
There are I 08 Properties iu the neighborhood that is iucluded in this project. Figuring Out the .
adjusted gross leugth of right,of.way, the street asseSSlDent per liueal feet of frontage amounts
to $56.97. For this ueighborhood the average size lot (Without the three properties mentioned
above) is 78.5 feet. Under the City's assessment guideliues the city Would assess $4613 per
unit for .street improvemeut. Comer lots Would be assessed Oue-half the per unit rate per side of
frontage.
There are 44 homes in the project that have galvanized services and should be sWitched OVer to
a copper service. In the past, homeowners have the optiou of selecting their own Coutractor to
install a new copper service. For this report it is estimated that 30 Properties Will have their
water service replaced under this project. Based on the COst for water service repair, this Would
amount to $1200 per home.
The table below illustrates the funding sOUTees and the Percentage of the total costs:
~
flINDING AMODlTI:
Street Assessment
Water service Assessment
City Share
TOTAL
$449,785.00
$36,075.00
$476,499.00
~ERCENT OF PROJEg
Assessment amounts for all properties Would be OVer a ten.year PeriOd at 7% interest.
46.7%
3.7%
49.6%
100%
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RECOMMENDATION
Since the project is feasible from an engineering standpoint and the project is cost effective,
staff recommends that Council accept the report for the 2000 Street Reconstruction Project for
Laurel and Maple Street between Owens and N. Fourth Street. However, these streets are in
not that much need for a reconstruction project at this time, and could possibly last another five
years before a project it is warranted. It is recommended that the Hearing not be held at this
time and the area placed on the list for the five year capital improvement project.
ACTION REQUIRED
If Council concurs with the recommendation they should pass a motion adopting Resolution
No. 2000-_, RESOLUTION ACCEPTING FEASIBILITY REPORT FOR STREET
IMPROVEMENT OF LAUREL AND MAPLE STREET BETWEEN OWENS AND
NORTH FOURTH STREET (PROJECT 2000006)
RESOLUTION NO. 2000-
RESOLUTION ACCEPTING FEASIBILITY REPORT FOR
STREET IMPROVEMENT OF LAUREL AND MAPLE STREET
BETWEEN OWENS AND NORTH FOURTH STREET
(pROJECT 2000006)
BE IT RESOLVED, pursuant to resolution ofthe council adopted February 1,2000, a report
has been prepared by the City Engineerwith reference to the improvement of Maple and Laurel
Streets between Owens and North Fourth Street, and this report was received by the council on
March 7, 2000.
Adopted by the Stillwater City Council this 21st day of March, 2000.
Jay Kimble, Mayor
Morli Weldon, City Clerk
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FEASffiILITY REPORT
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MAR-18-ee e2:35 AM
p.el
From: City of Stillwater Chamber of Commerce
To: Sue Fitzgerald
Date: March 17, 2000
Re: Sidewalk Sales
As we have in past years, we are once again planning our yearly sidewalk sales.
Mtlst merchants on Main Street do participate in this event It takes advantage of the
additional visitors to lown during spring and summer events. The sale allow$ uS to "get
rid" oflast year and past season merchandise, as well as feature ne\\! items,
The sidewalk sales for "2000" arc planned to coincide with the Rivertowl' Art r:,ir and the
Lumberjack Days events, In the past we bave run them Memorial, Lumberjack and Labor
Days. The Labor day sale is still undecided. (Traditionally this is a slow weekend for us,)
Sidewalk Sales consist of merchants placing tables outside their businesses and selling
their product off of these tables. We monitor ourselves to be sure the tables do not
obstruct pedestrian trame. visibility at crossing areas or corners,
Sidewalk Sale hours are generally lOam to 6pm (allowing an hour on either end for set up
and tear down. It is a "festive and fim" time.
Any merchantlbusincss can participate. (nollimitcd to members)
Spring Sidewalk Sales are a Saturday and Sunday Event
LumberJack Days Sales are il Friday, Saturday and Sunday event.
Labor Day was always Saturday, Sunday and Monday
Should you require any additional infl,1l1llation, Please do not hesitate to contact us
Thank you.
Sincerel~. J .
C?d4A)~
Cindy Gcllennan.0
Retail Committee
City OrStil1water Chamber of Commerce
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F I
of The Sf. Croix Valley Area
March 20, 2000
Dear Mayor Kimball and City Council Members,
I would like to take this opportunity to express my apprecIatIon for the support
the city of Stillwater gives to our Community Volunteer Service and Senior Center. \Ve
can consistantly see the growing use of our facility by the community and also an increase
in numbers of seniors, as well as, other ages participating in programs.
.
Those of us working at the Community Volunteer Service are truly greatful for our
center and the opportunities the space provides for those in our area that need places to
meet for support groups, the arts, Red Cross and 55 Alive- Safe driving courses, various
training classes, and numerous social gatherings.
I know I speak for many, in saying Thank you for your much appreciated support!
Sincerely,
(~ d --4- /l - ~
7\~-.J I~~
Karla ~a Senior ce~r Director
.
2300 Orleans St. W Stilfwater; Mn 55082 651-439-7434 Fax 651-439-7616
Volunteer Center
of Washington County
Stillwater
· Senior Center
.
Holiday
Bureau
.
Transportation
Service
.
Neighborhood
Service Exchange
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c C- 3(?-t/C;O
f--Y !
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DATE:
March 15, 2000
MEMO TO:
Membership of the Stillwater Area Chamber
and City of Stillwater Chamber
FROM:
Dr. David Wettergren, Facilitator
Chamber to Chamber Steering Committee
REGARDING:
Prog ress Report
The enclosed progress report is an update to you, the membership, on
the status of the City of Stillwater Chamber and Stillwater Area
Chamber of Commerce meetings.
.
We are now at the point of designing the "Vision of an Ideal
Chamber"; its service area, services and benefits of membership,
services and/or benefits to non-members, types of events, activities
and promotions for the benefit of members and the type of
community events the ideal chamber would sponsor.
The steering committee is composed of six members from each
chamber to evaluate the possibility of creating one chamber to serve
our area and/or re-evaluate the duo-chamber format.
Please contact Sheryl at 439-9390 or by fax at 439-4544 with your
comments and suggestions. Feel free to contact one of the following
Area Chamber Steering Committee members also:
Jeff Robertson, Lakeview Hospital
David Junker, Firstar Bank Stillwater
Chuck Dougherty, Cover Park Manor
Debbie Pierre, Heritage Embroidery & Design
Mike Schoonover, Schoonover Bodyworks
Thank you for your support.
.
Progress Report and Agenda
Chamber Steering Committee
.
March 6 Meeting
Who would be served?
Members (Dues Paying)
Business Community in Service Area
Not For Profit Agencies
Government
Individual
Business Associates Outside of Immediate Service Area
Service/lnkind Memberships
Clients (Other than members)
Residents
Visitors
New Business Inquiries
Relocation Information Packets
Media
Customers of our Members
Non-Member Area Businesses
.
What Will Be the Area Served?
Primary Service Area - Core Cities of Stillwater, Oak Park Heights, and
Bayport agreed upon
Lake Elmo to receive further discussion after member benefits discussion
Agenda for March 28, 2000 Meeting
What would the new Chamber do for its members?
1. What would be the benefits for its members?
2. What would be the activities and events sponsored by the new
Chamber?
3. What would be the general purpose of the new Chamber?
4. What would be the "Mission" of the new Chamber?
.
FROM S7ILLWATER AREA C~AM3ER
FHO~E NO. 612 43S 4544
Mar. 16 2000 04:50P~ P2/2
.
Eggs N' Issues Breakfast
Date: Wednesday, April 5, 2000
Time: 8:00 - 9:30 a.m.
Place: Historic Courthouse
101 W. Pine Street
Stillwater, MN
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The Government Action Committee of the
Stillwater Area Chamber of Commerce
Cordially invites you to join us
in. a unique opportunity to hear about the
Growth, Development and Future
In the Cities of Bayport, Lake Elmo, Oak Park Heights,
Stillwater and Washington County.
Each have been invited to malu a brief presentation
With a qlU!stion and answer session to follow.
Please flll out the lower portion of this flyer to confirm
Your seal ar this unique breakfast opportunity.
$15.00 per member $20.00 non-member
Corporate table of eight $150.00
tgtS N' Issues anGkfut
G..enllleat Actioll (0.. 1ft..
W.c1....ay, Ailrll 5. 2000
~- ---, -,,,,-
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Stillwater Area Chamber of (ommerca
423 S. Main Stree!. StiHwater, MH 55082
Phone: 651.439.9390
Fax: 651-439-4544
Emo~: emarsholl@stillvalerchamber.com
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.City of lake Elmo
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-City of Stillwater
-Washington County
Sponsored bY:
Governm.nt Anion
Stillwater Area Cllallber
Of Commerce
Attendees
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Stillwater Township
March 23,2000
Substitute Chair: LaBoda
Call To Order
A2enda:
l\iIinutes:
Tr~surer:
Attornev:
Planner:
En~:dneer:
Public 'V orks:
~:
Committees:
7:00 p.m.
Regular Meeting
Adopt
Approve wIinutes: March 9, 2000
1. Balances
2. Claims & Checks.
1. Discussion of what constitutes a conflict of interest.
1. Pinewood Ridge Subdivision
1. Park Committee - Motions re: Otto Berg Park
2. Citizens Advisory Committee - Motion to hire a structural engineer.
People: 8:00 P~l: Peace Officer Report
Old Business:.
New Business:
Adiourn
Notes:
D. Johnson will not be present March 23 and April 20.
03/17/2000
Pat Bantli
.
.
.
9.
10.
11.
12.
13.
.
1.
9:00
2.
3.
9:00
4.
9:30
5.
9:55
10: 15
7.
10:30
8.
10:50
11:00
to
12:00
12:00
12:30
to
1:30
WASHINGTON COUNTY
COUNTY BOARD AGENDA
MARCH 21, 2000, 9:00 A.M.
Roll Call
Dennie C. H_gb_rg
Diatrict 1
am Pullt,.b.1e
District 2
Wally Abraham.on
District 3
Myra Peterson
District 4
Dicle Stafford
Di.trict 5iC""i,
Consent Calendar
Public Hearing - Public Health and Environment - Mary McGlothlin, Director
Proposed Washington County Administrative Ordinance
Public Health and Environment - Mary McGlothlin, Director
A. Resolution Establishing License Fees for Manufactured Home Parks, Recreational Camping
Areas, Youth Camps and Public Pools and Establishing a Fee Exempt Status for Public
School District in Year 2000
B. Individual Sewage Treatment System Maintenance Program and Establishment of a $10.00
Pumping Report Fee
Transportation and Physical Development - Dennis O'Donnell, Sr, Land Use Specialist
Responses to CAMAS Inc. Environmental Impact Statement
General Administration - Jim Schug, County Administrator
A. Valley Branch Watershed District Board of Managers Appointment
B. Legislative Update
Discussion from the Audience
Visitors may share their concerns with the County Board of Commissioners on any item not on the agenda. The Chair will direct the
County Administrator to prepare responses to your concerns. You are encouraged not to be repetitious of previous speakers and to
limit your address to five minutes.
Commissioner Reports - Comments - Questions
This period of time shall be used by the Commissioners to report to the full Board on committee activities. make comments on matters
of interest and information. or raise questions to the staff This action is not intended to result in substantive board action during
this time. Any action necessary because of discussion will be scheduled for a fUture board meeting.
Board Correspondence
Adj ourn
Board Workshop with County Sheriff
1999 Report on Sheriff's Department
Lunch
Board Workshop with Community Services
Discussion on Housing
***.MEETING NOTICES LISTED ON BACK***
A....istive listening d!,vic!'.s .re .v.iI.ble fo, use in the County Bo.rd Room
If you need .....istsnce due to dlS.bil,ty 0' bmquIIJ}e b.mer, plelUe cslf 430-6000 ITOO 439,3220)
EQUAL EMPLOYMENT OPPORTUJIlITY I AFFIRMATIVE ACTION EMPLOYER
\V ASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR *
MARCH 21,2000
.
The following iIems are presemed for Board approval/adoption:
DE P ARTIVIEl"T IAGENCY
ITEM
Administration
A. Approval of the March 7, 2000 Board meeting minutes.
B. Approval of County's comments on the proposed Enlargement of
Development District No.1 and Tax Increment Financing District No.7 for
the City of Stillwater.
Assessment, T a.\:payer S'ervices
and Elections
C. Approval to renew on/off sale 3.2 malt liquor license for Veterans Rest
Camp for the period of April 1 , 2000 to March 31, 2001.
D. Approval of consumption and display, wine, dance and on sale beer liquor
license for Kimberly's Catering LLC, Withrow Ballroom, for the period of
April 1, 2000 to March 31, 2001.
E. Approval of off7on sale and Sunday liquor license and off sale 3.2 malt
liquor license for Meister's Barand Grill for the period of April 1, 200_.
March 31,2001. .
F. Approval of on sale and Sunday liquor license for Willow Point Resort, for
the period of April 1 , 2000 to March 31, 2001.
Public Health and Environment
G. Approval for the County Board Chair and Administrator to execute an
agreement with Lakeview Memorial Hospital for purposes of their
continuing to provide ancillary medical services to the County Jail.
Recorder
H. Approval for Plat of The Arbors 3rd Addition, West Lakeland Township.
.Consent Calend3r it=s are generally defined as items of routine business, not requiring discussion, and approved in one vote.
Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action.
*************************************************************
MEETING NOTICES
Date
Committee
Time
Location
March 20
March 21
March 21
I\.larch 2 1
March 22
March 22
March 23
March 23
District x Executive Committee
Finance Committee
1-:::R..\ Board Meeting
Public Health Advisory Committee
Metropolitan Mosquito Control
Reg. Solid Waste Mgmt. Coord. Board
Community Corrections Advisory Board
Met T.o\B
2:00 p.m.
1:45 p.m.
4:30 p.m.
5:30 p.m.
9:00 a.m.
10:30 a.m.
7:30 a.m.
12:30 p.m.
125 O1ar1es Avenue - St. Paul
Washington County Government Center
321 Broadway - St. Paul Park
Washington County Government Center
2099 University Avenue W. - St. Paul
2099 University Avenue W. - St. Paul
Washington County Government Center
230 E. 5th St. - Mears Park Centre
.
~AR-15-2000 11:40
CITY OF OFH
p.02/04
.
CITY OF OAK pARK HEIGHTS
7:00 P.M. TUESDAY, MARCH 14, 2000
CI1Y COUNCIL MEETING FOllOW - UP AGENDA
7 :00 P.M.
F
I
call1:o Order/Approval of Agenda
Councilmember Beaudet added. disC\.lSsion regarding the city newsletter
7 :00 p.n1., 1. as item H under New Business ana pull item H under Consent Agenda.
The amendment to Dev-elopers Agreement, Outlot NB Brackey West
AJ.diton was aJaed as item P under the Consent Agenda. Item B under
Old Business was moved to item B under Visitors/Public Comment.
Agenda. approved as amended. Ca.rried. 4 -0.
7:05 p.m. 11, De'tlarhnclltlCouncil Liaison Reports
A. Planning Commission
Update provided. Next meeting will be April 13, 2000 at 7 :00 p.m.
B. Parks CoxnnUJsiOI1
update provided.. Next meeting will be Minch 20, 2000 at 7 :00 p.m.
C. Cable Commission
Update provicled. Next meeting will be March 15, 2000.
D. Waler Mana.gement Organizations
1. Bro"lll'Il" Cxeek Watershed District
. Update provid.ed.
2, Middle St. Cro~ W a.ter~hed District
Upckted proviclea. Next meeting v.rill be May 12, 2000.
3. Valley Branch Watershed District
No report.
~ Other Liaison/Staff Reports
~.
1. Reminder of Joint Coopera.tion Meeting March 22,20006:00
p.w. (IX)
Reminder Given.
2. Goal Setting Session Reminder
The Goal Setting Session is set for March 31, 2000 at 8:30 ...m.
ilt Bayport Manna.
7:10 p.m. Ill. Visitors/Public Commem
c.
Recycling Award (1)
M:r. Herman Langer, 5680 PenfielJAve. N.
Cover Park Neighborhood Presentation
DisCU5sion on Lower oak Park Heights.
Stillwater .Azea Chamber of Commerce .
Sheryl Marshall, Stillwater cham1er oi Commerce presented the
St. Croix Valley Tourism guide to the Council.
A.
B.
.
MAR-15-2000 11:40
C ITY OF OPH
P.03/0c
7:15 p.m. IV. Consent. A"enda (Roll Call Vote)
A.
B.
,.,
\,...
7:30 p.m. V.
.
D.
E.
f.
G.
H.
Approve Bills & Inve,t.ments
Approve CHy Council MinutelJ - Feb~ary 22,2000 (2)
Approve Resolution 00.03- _ A Resolution Granting the Application
of Ducks Unlimitedl Inc. to Conduct a One-Day Raffle at. the VFW
Club #323 on May 5, 2000 (3)
Approve $15,00 Videotape Duplication Fee (4 )
Approve Mileage ReimbuDement Rate (5)
Approve One Yeat Extension of Lawn Service Contract. (6)
Approve One Yeu Extension of Street Sweeping Contract (1)
Authorization to Advertise and Fill MminilJtrative Sccre-caryJDeputy
Cle;r:k position (8)
Carried. 4 - O.
Approve W ~'Ot Lakeland Town-ship/Bayport COlltract to furnish Fire
Protection (9)
Incident report ac:ld.ec:L Carried. 4 - o.
Reminder of 2000 Local Boud of Review Meeting, at 7:00 p.m'l April
11,2000 at City Hall (10)
Awaxd of Bid for Test Drilling ( 11)
Carned 3 -1. Councilm.ember Beauckt opposed.
Receipt of Schedule of FinandJ Activities for TIF District (12 )
Tree Removal Quotes (13)
Environmenb.l Partnership Grant Application and Approval of
Resolution 00.03 _ _ A Resolution Rega.rding Grani Apphcation to
the Department of Nahll'a! Resources for Environmental Partnership.
(14)
Approval of Memorandum of Continuance with GoodwilliEaster Seal
(2X)
Amendment to Developers Agreement, Outlot NB Brackey W cst
Addition
.
L
J.
K.
L.
M.
N,
o.
P.
Items HI I , and. K pulled. Consent Agenda carried. 4 - O.
public Hearings
A, public Hearing to discuss MOM Liquor sanctions for viola.tion of
Ordinance 1202 (Continued from Febr.lary 8,2000) (15)
Discussion regarding MGM's liquor violation of Ordinance 1202.
Motion made for MGM to serve full viola.tion pCIlalty curled 4 - o.
8:00 p.m, VI. New Business
A. Discussion of On Street: Parking at Kern Center (16)
Authorized BtaH to proceed with engineering recommendations, Roll
.
MAR-15-2000 11:41
.
B.
CITY OF OPH
P.04/04
c.
call vote taken. CaIried 4 - o.
Budget Adjustn1ent (11)
Carried 3 _ 1. Counci1nember Beaudet opposed..
Weight Restrictions (18)
Resolution approved. Roll call vote taken. Carried 4 - O.
Met Council Grant Applica.tion (19)
P%esentation given. Resolution to accept grant from Met Council
approved. Roll call vote taken. Carried 4 - O.
NSP Building C.D.P. (20)
Update provided.. Carried 4 - O.
NSP Cooling Cell Tower C.U.P. (21)
Upclate providecl. Carried. 4 - o.
Well #3 C.U.P. (22)
Update provicled.. Carried 3 - 1. Councilmember Bea.udet
opposed.
Cio/Ne~e~erAxtide
Staff directed. to rework article.
D.
E.
F.
G,
H.
9:00 a.m. VII. old Business
.
A. Street Lighting
T ahled. to :r-.1arch 21, 2000 W orksession.
B. Cover park Neighborhood Presentation
Moved to Item B under Visitors/Public Comment
9:30 p.m.
VIII. Adjournment
Carried 4 - O.
S"ci,,/ gath~ring at App/~f~ to foI/()W
.
TOTAL F.04
.
.
.
.
.
.
March 9,2000
STILLWATER TOWN BOARD MEETING
Town Hall
7:00 P.M.
PRESENT: Chairperson David Johnson, Supervisors Jerry Hicks, Louise Bergeron,
Sheila Marie Untiedt and Ken Laboda Also, Planner Meg McMonigal,
Engineer Paul Pearson, Attorney Tom Scott and Treasurer Warren Erickson.
I. AGENDA - M/S/P Bergeron/Laboda moved to adopt the agenda as amended. (5 ayes)
2. :MINUTES - M1S/P LabodalHicks moved to approve the 2/24/00 Stillwater Town Board
Meeting minutes as written. ( 5 ayes)
3. TREASURER - Checks #14144 through 14152 and claims #547 through 555 were
approved for payment.
4. ATTORNEY - No changes are needed in the ordinance to include park matters under
public works. The changes can be administrative and no further action is needed.
5. PLANNER - Planner Meg McMonigal questioned whether Planner Dean Johnson should
be involved in meetings between the city and the Orrin Thompson development. The consensus
was to let the city hash out the details and the township will have opportunity to participate later.
The city should keep the township posted as to meeting dates, etc.
6. ENGINEER-
1. Engineer Paul Pearson fuid updated cost estimates for paving Arcola Trail
to Rivard Road. There was a discussion of how to provide an area along the
road for riding horses. There was further discussion of the motivation and
justification for paving the road and whether this is what the residents really
want.
2. DNR PERMIT - Engineer Pearson reviewed the DNR's request for review
and comments with respect to the Washington County Soil and Conservation
District and he felt no comments were necessary.
7. PUBLIC WORKS - Langness' driveway along Stonebridge Road will be posted with a
blind driveway sign.
8. PARK COMMITTEE - Sheila Marie Untiedt reviewed the Park Committee's motions
with respect to work on Otto Berg Park. The consensus was that while the proposal seems
reasonable, it would be inappropriate for the Board to vote on it prior to the public hearing.
9. RESIDENTS REGARDING ARCOLA TRAIL - Several residents were present to
discuss their preference for keeping Arcola Trail as a gravel road. They cited issues such as
speed, safety, maintaining the rural character of the area in keeping with the Township's vision
statement, costs and increased usage.
Stillwater Town Board Meeting - 3/9/00
Page Two
.
10. WATER SKI PERiWT -1-I/S/P Hicks/Bergeron moved to issue the water ski permit to
Mary Parcheta. (5 ayes)
11. PARK GRANT
:NIlS Untiedt/Bergeron moved that Karen Richtman be compensated for work done in writing the
grant up to 20 hours at $25.00 per hour. (Motion and second withdrawn)
1-I/SIP Untiedt/Bergeron moved that recognizing the extraordinary effort that a park committee
member has provided and the overall savings to the community that this effort has provided, the
Town Board would like to offer a stipend payment of$500.00 to Karen Richtman for her efforts
in VvTIting the park grant. (4 ayes, Hicks nay)
12. GREEN CORRIDOR - David Johnson reported on Washington County's green corridor
project and suggested the possibility of a green corridor project along Arcola Trail as there are
large tracts ofland available that would qualify. Other possible qualifYing areas in the township
were discussed. A future newsletter could offer more information on the project to township
residents.
13. mGHW A Y 36 - David Johnson reported on a traffic study done on Highway 36 and .
other proposed project for county roads.
14. GOVERNANCE - Louise Bergeron reported on organization issues with respect to the
watershed and water management organization.
15. ADJOURNMENT - M/S/P Bergeron/Laboda moved to adjourn the meeting. (5 ayes)
The meeting was adjourned at 9:45 p.m
Clerk
Chairperson
Approved
.
.
.
6.
c~;~.
s~
BROWN'S CREEK
WATERSHED DISTRICT
1825 Curve Crest Blvd. Stillwater MN 55082 Tel: 651-430-8300 FAX: 651-430-6819
AGENDA
REGULAR MEETING OF THE BOARD OF MANAGERS
I\larch 13, 2000
1.
Call to order @ 6:30 PM
2.
Approve Agenda
3.
Approve minutes of February 14 & 28, 2000 meeting
4.
Treasurer's Report (Gordon)
5.
Kismet Basin Project - Workshop
a) FeasibiTity Study Review
b) Landowner Issues
c) Project Financing
d) Project Schedule
Second Generation Plan - Action
a) Current Status of Watershed Mgt. Planning Process
b) Review of scope, time line and budget
c) Authorize completion of Watershed Mgt. Plan
7.
Rules/Permits - Update
a) Overview of City of Stillwater request for Regional Facility Status for Diversion
8.
THPP Project - Status Report
a) Construction Update
9.
Old Business/New Business
a) Reveiw of Work Plan for 2000
11.
Communications & Reports
12.
Executive session, if required
13.
Adjournment
Note: It is BCWD policy to not begin any new topic for discussion a.tier J 0:00 PJf
. Board Meetings are held on the 2nd and 4th Mondays at 6:30 p.m., at 1825 Curve Crest Boulevard, Stilhvater, ~N
Managers:
Craig Leiser, President . Karen Kilberg, Vice-President · Dan Potter, Secretary · E.1. Gordon, Treasurer . Don Peterson
BROWN'S CREEK WATERSHED DISTRICT
JANUARY 10,2000
.
Board Members Present: Craig Leiser
Don Peterson
Dan Potter
Karen Kilberg
APPROVED
People present at the meeting: Mark Doneux. SWCD; Louis Smith, Smith Parker, Dawn Hilde,
Recording Secretary; Brett Emmons, Billy Thomas, EaR; Jerry Turnquist. Oak Park Heights. Jason
Moeckel. DN'R, Julie Westerlund. DNR. R. G. Livesay, Corinne Livesay, Barbara Medinger, Greg
Germaine, Liz Germaine. Jyneen Thatcher, SWWD, Terry and Laura Henry, Ron Struss. BWSR. Angela
Anderson /
1. Meeting brought to order at 6:42P.M. with Managers Kilberg and Gordon missing.
2. Agenda approval- move Treasurer's report to later in meeting - between Items 8 and 9.
Agenda approved as modified.
3. Draft copy of December 27 minutes. Motion to approve by Manager Potter. seconded by Manager
Peterson. Motion carried by three votes, two absent.
Manager Kilberg arrived.
5. THPP Project - Status Report
.
Billy Thomas, EaR - THPP construction has started. The project is being restaked because control
points were found to be missing on Lueck and DeWolf property. Digging is taking place on the Lueck
property. The contractor would like to start on the DeWolf propertY in a week or so. The contractor
also mentioned that a piece of machinery was tampered with over the weekend.
The next step would be to work on the Withrow Ballroom e:lsement and the railroad jacking.
There have been pictures taken as work proceeds.
Kevin Schulberg, Keith DeWolf, Craig Leiser, Mark Doneux and Cecilio Olivier met last Friday to
discuss THPP issues.
Requirements for May Township roads within developments were presented. Supervisor Voedisch of
May Township agreed that the roadway e3sement across property could be considered as a deve!op-
ment road. Billy will contact Paul Hornby for exact roadway size. Bill Voedisch - 2 lots would be
possible on DeWolfs property by current calculation methods..
R:lilro:ld e:lsement - Louis Smith - Executive Session.
Publicity Pbn - Mark Doneux - 2'x2' sign shown. M:lrk proposed that Board authorize construction
of sign :lnd placement ne3r the construction site. Motion made to spend up to S250.00, by M:lnager
Potter, seconded by lvbnager Kilberg. Dr3ft of press rele3se was presented. It will be 3vaibbie with a
color map in a mailbox by the sign. Jason Moeckel mentioned another agency that might be willing
to support this project. He will give information to Mark Doneux.
Other issues on THPP - coordinating land owner contacts - DeWolf :lnd Withrow Ballroom e3sements. .
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hnu:lry 10. 2000
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~bn;:ge~ Pete~son spoke with ~!:lrsha DeWolf. She would like to meet with Emmons and O!ivie:-.
a[(or~e:s and Pe:e~son. Manage:- Pe:e~son asked for Board approval to include enginee:-s ;:r:d le2:1] in
this meeting. The Board agreed. -
MD.nage:- Kilbe:-g - met with Withrow people, She has an agreement to present at the E.'(ecut;',e
Session.
7. Rules and pe~mitting. AmericInn - Draft letter will go out this week to Ame~icInn. (:vrark Doneux)
Revie'.v proposd fee structure:'ap?lication form. Mark Done:.!x handld the proposed fee application
pacbge. Some of the fee structure was copied from the Forest Lake fee structure. Fee is esc;-owed
until pe~mit is ready to be issued. The form should stD.te thD.t if it runs ove~ in cost it will be pD.id before
pe~mit is issued. If not all used. it will be returned. We could request a penonnance surity.
Manage:- Peterson asked that the form state who needs to apply. MD.rk also presented a brochure that
explains the Rules and who needs to apply. He would like to work this out with the legal and
enginee~ing staff. Much discussion on costs. Motion made by Manager Peterson, seconded by
Manager Potter with changes suggested. (Changes suggested were typographic:l1 as weil as addi!1g
correct manager's n:lmes.) PASSED 4-0
Break :It 7:30P.M.
The meeting then proceeded as a joint meeting of the CAC and the Board to discuss Issues/'-iis:on
S t:neilienl.
.
Mark Doneux _ gave some background information on the CAC and Second Generation Plan.
Craig Leiser gave an overview of the Water Governance Plan.
Question was asked as to whether or not our specific issues and concerns will get lost when the larger
watershed takes over. Manager Leiser explained that he is on the committee to solve this issue.
Mr. Henry stated that our watershed needs to have more accomplished so that our work does not get
lost. Car-Mar is far ahead of us in their 2GP.
Julie \Vester/und gave a recap of the CAC activities. Two community meetings were held last spring.
There have been eight meetings since. The CAC reviewed rules and resoonded to community meeting
concerns. Jane Ha;Per, Wate; GOl/ernance Study was invited to speak t~ them about the Go"~ernance -
Study. They also had a speaker on the Greenways project. The CAC took J tour last fall to see the
entire watershed. It was very well attended. They were also asked to develop a vision statement.
Ron Struss, Camilla Correll and Julie Westerlund worked on the draft of 'vision statement using the
CAC's input for content. Mr. Henry stated that the vision st:1tement needs to be short and e:lsy to re:!d.
The vision statement will be incorporated into the plan. It should focus on a time far enough in the
future to accomplish our goals.
:\1:1rk Doneux explained that the reason we are working on a vision statement is because we need a
vision before we can work on individual projects.
.
Inste:ld of a full second generation plan we will be cre:ning a strategic plan to wke us through the next
three ye:lrs. We want to not miss :lny of the items we feel are import:ml. We can be ge:ier:ll and big.
or short ve~sion and a long version. Manager Peterson stated that we ned a shorter version. no one \viII
re:.ld m:lny pages.
Julie Wes;erlund :lsked if the longer version should be documented somc',\ here. Y cs. in the pi::.n. \Ve
need to be clear as to whether we intend to implement all or is it a long term vision.
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Manager Potter suggested that we start with a short paragraph envisioning watershed. Detailed version
would follow.
.
The general consensus was that with the development going on in this watershed we want to feel in SO
years ha ve we done the job to protect natural resources. water resources.
Manager Leiser suggested that the reference to the Board be left out. He also asked if it is important to
discuss what the problems were when we started. - like how to deal with flooding.
Another view point was to use a general philosophy for the vision with one paragraph.
Manager Kilberg stated that what we want to do is protect natur:ll resources, and we understand that we
need to integrate our resources with humanity and manage and convince individuals to take
responsibility. You can do this by responsiveness to flooding, etc.
Brett Emmons, EaR. felt the need for a general guiding principal. and a management plan which has
more detail. It will be helpful to future planners to know what is impoIUnt.
Jason Moeckel felt the need to be very specific in our detail to provide information for future users.
Angela Anderson would like to see individuals take responsibility.
Laura and Terry's ideas and vision statements were read.
Manager Kilberg would like to see all water areas in Brown's Creek Watershed protected not just
Brown's Creek.
.
Manager Peterson - need to include all water bodies.
Dick Livesay -likes the list of issues.
Corrine Livesay -likes brevity of Laura and Terry's vision statement. Would like to see it more
exciting.
Barbara Medinger expressed concern about the rapid development in this area. - fragility of the land.
Terry Henry - need to express a sense of urgency. Layout most urgent problems -layout a before and
after.
Manager Peterson - we just need to write what we see, who cares if it is perfect.
Jyneen Thatcher - would like to see a first paragraph reworked but other issues covered, Did not like
community statement.
Manager Peterson - The vision statement did not clearly state what was to be accomplished.
Julie asked what direction do you want us to go?
Manager Leiser liked the emotion brought into it.
Manager Leiser thanked the CAC participants for their interest and time. Even after the vision and
mission statements are written the watershed will still need your input and .:aneem.
.
Five minute bre::k.
S. Old BusinesslNew Business
BCWD
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hnu:lry 10,2000
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Mark Doneu~ asked the SO<lrd to Jpprove a Work Orde:- for Se:;ond Ge:1e:-Jtion PIJn. TJsk Or~e:- I -
Strategic Wate:-shed Man<lgeme:1t
~bnJge:- Leise:- st<lted th<lt it should cover high points :lnd not be too det:liid.
~brk Doneux - we need J plJn. budget controls. Jnd Jmount of detJil. The budget is S33,OGO.CD.
~bnJger Le:ser st:ltd that he would like to see more bO:lrd involveme:1t in the plan.
The pbn is J bridge to cove:- w::te:-shed before W:lte:- gove:-n:lf1ce takes over.
?\.[ark Done'-lx - \Ve need to bolster rules Jnd protect the investme:1t in all the work we have cer-e in the
bst two ye:lrs,
Manager Peterson recommended that EaR do the N:lturJI Resources Inventory.
Brett Emmons stated that an important part of this project is to involve'CAe. work groups. meetings with
cities Jnd receive thei! inpUt and approval of second generation pian.
\Ve have to have a document to turn into BWSR for approval that they will accept.
::Vbnager Kilberg - we have done several tasks - three tasks stand or almost done. We have ~ks 4-8
left. It bothers me that Washington County is telling us one thing and the state is telling us ancL~e:-.
:\-brk Doneux - The plan must be submitted by June 1 of this ye:lr. It is imporont to show prioriries,
Manager Leiser asked if we could cut out the public meetings. Brett Ernmons stated that one pe:-son
could ""'TIte the plan without any input from outside sources but questioned ifBWSR would accept ir.
Louis Smith - The process of outreach to municipalities is important - to make sure that you have
engaged stakeholders along the way.
Jason Moeckel stated that he and Julie Westerlund were very involved in the Valley Creek Wate,shed
pi:1n and to be effective must have the input of technical people. citizens and cities.
EaR and Mark Doneux will investigate a Conservation Grant. Jason Moeckel will be working on
anothe:- portion of Brown's Creek (Ne~ll and McKusick Rd.) and asked if the Board would like to
particip:lte.
Jason Moeckel reiterated that the vision. policy and details of a plan take an incredible Jmoum of time.
Ron S tr:lUSS s:lid final approval st:ltus for C:lf-~Iar is ne:lr.
:\-bmger Pe:erson introduced:l motion to Jgree to $15.000. subject to ame::dments. for EaR to st.1rt on
the Second Ge:1eration Plan. It wos seconded by Mon:lge:- PotteL 4 Ayes.
S\VCD 200 ContrJct - Louis Smith stJted th:lt the contract meets the test of independent contrac:e:-.
:\-[otion to :lpprove this contract made by M:ln:lger Kilbe:-g, seconded by ~f:1n:lger Potter. 4 Ayes.
Julie Westedund thonked the Board for the nice lener her office received :lcout her work.
Brett Emrr:ons. Don Peterson :lnd Craig Leiser will meet in the neor future on Kismet.
?\.!eeting re~essd.1t 10:34P.~r. to go into be~:Jtive Session.
BC\VD
Meeting ~[inutcs
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E."(ecutive session was terminated at 11:30P.M. Returned to open session and passed an authorization to .
offer the amount of the property appraisal to the Withrow Ballroom for the easement. Passed 4-0.
Meeting adjourned at II :35P.M.
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9:55
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WASHINGTON COUNTY
Dennis C. Hegberg
Diurict 1
COUNTY BOARD AGENDA
BUI Pulkrabek
District 2
Wally Abrahamson
District 3
Myra Peterson
District 4
Dick Stafford
District S/Chalr
MARCH 14,2000,9:00 A.M.
Roll Call
Consent Calendar
Human Resources Department - Judy Honmyhr, Director
A- D New Positions in Transportation and Physical Development and Community Services
Community Services Department - Dan Papin, Director
Host County Contracts
Assessment, Taxpayer Services & Elections - Molly O'Rourke. Director
Woodbury Tamarack Interchange Economic Development Tax Abatement
Transportation and Physical Development - Don Wisniewski, Director
Advance Funding for State Aid Regular Construction Fund in 2000
General Administration - Jim Schug, County Administrator
A. Purchase of Development Rights Financing Referendum
B. Legislative Update
C. Constitutional Amendment Dedicating a Percentage of the Sales Tax to DNR Game &
Fish, Metropolitan and State Parks and Trails, Three Zoos and Local Trail Grants
Discussion from the Audience
Visitors may share their concerns with the County Board of Commissioners on any item not on the agenda. The Chair will direct the
County Administrator to prepare responses to your concerns. You are encouraged not to be repetitious of previous speakers and to
limit your address to five minutes.
Commissioner Reports - Comments - Questions
This period of time shall be used by the Commissioners to report to the full Board on committee activities. make comments on matters
of interest and information. or raise questions to the staff This action is not intended to result in substamive board action during
this time. Any action necessary because of discussion will be scheduled for afuture board meeting
Board Correspondence
Adjourn
Board Workshop with Transportation & Physical Development
Mining Ordinance
Regional Rail Authority Workshop
Personal Rapid Transit System Taxi 2000 - Dr. 1. Edward Anderson
***MEETING NOTICES LISTED ON BACK***
Assistive listening devices Bre Bvailable for u..se in the County Board Room
If you need assistance due to disabilil'L or la.nsu'!ge ba",er,_pJease call 430-6000 (TDD 439-3220)
EQUAL EMPLOYMENT OPPORTUNITy / AFFIHMA TIVE ACTION EMPLOYER
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR *
MARCH 14, 2000
.
The following items are presented for Board approval/adoption:
DEPARTlVIENT/AGENCY
ITEl\ I
A.
Approval ofstaff' comments on the Draft City of Pine Springs Comprehensive Plan update.
Administration
Assessment. Taxpayer Services
and Elections
Community Services
.
Court Services
Human Resources
Transportation & Physical
Development
B. Approval to appoint Tasha Boyd, Woodbury, to the Local Advisory Council on Mental Health
as a consumer representative to a term expiring December 31, 2002.
C. Approval ofreso1ution supporting a Washington and Ramsey County Joint Public Safety
Training Facility and State of Minnesota Legislation to provide financial assistance for the
construction of the Training Facility.
D.
Approval to renew a consumption and display permit for the Scandia Community Senior
Center for the period of April 1, 2000 to March 31, 2001.
E.
Approval of contract with the Housing and Redevelopment Authority for services as the
Housing Coordinator.
F. Approval of 2000 agreement with the Washington County Attorney, County Court
Administrator and the County Sheriff for administration of the Child Suppon Enforcement
(IV-D) Program
G.
Approval of Workforce Investment Act Title I Grant Agreement ,vith the Depanment of
Economic Security's Workforce Service Bureau to operate WIA Title I Adult se..'V-ices and
Youth services, and both federal and state Dislocated Worker services beginning April 1,
2000 to March 31, 2003.
H.
Approval of agreement with the Minnesota Department of Economic Security, Office of
Youth Development Services for the P.L.AC.E IT Program grant in the amount 560,729.
I.
Approval ofbandingi grading recommendations: Appraisal Technician, B25 -1 ; Transportation
!vIanager, D61-1; and Assistant Maintenance Superintendent II, C42-2; new classifications
and job descriptions.
1.
Approval of resolution, relinquish access control over those portions of CSAH 16 Right of
Way; and authorization to issue an access permit for a right inlright out commercial access
in the easterly access control opening and to design the appropriate roadway enhancements
in the westerly access control opening.
K. Approval of resolution, award of2000 carpet supply/replacement within County facilities to
Hiller Commercial Floors, lowest responsible bidder in the amount of 539,840.
'Consent Calendar ilems are generally defined as items of routine business, not requiring discussion, and approved in one vote. Com:nissioners may elect
to pull a Consent Calendar item(s) for discussion andlor separate action.
********************************************************************
Date
M.4
~,larch 14
:..larch 14
:..iarch 15
\larch 16
:..larch 16
:..larch 19
Committee
MEETING NOTICES
Time
Location
lnter.;ie\v wi Valley Branch Watershed Applicant
Meeting wiLegislative Delegation
;-"lental Health Ad\'isory
Transportation Advisor;, Board
\Vorkforce Council
Parks and Open Space Commission
Metropolitan Counties Energy Task Force
8:30 a.m
3:30 p.m
4:00 p.m
2:00 p.m
8:00 a.m
7:00 p.m
2:00 p.m
Washington County Government Center
State Capitol Room 304
Washington County Govenunent Ce:ller
230 E. 5'" St. - i\lears Park Centre
\Vashington County Government Center
\Vashington County Guvernment Center
125 Charles Avenue - St. Paul
FromAMM To: r,He Kriese'
AMM FAX
NEWS
March 13- 17, 2000 (no. 2)
Date 311 6iCO -ime: 820:::4 PM
Fage 2 of 2
-.
AHociation of
Metropolitan
Municipalitiei
Transportation funding bills in final stages
The House and Senate are in the
final stages of developing the
Transportation Capital Funding bills.
The two bills are in final committee
prior to being sent to ti":e respective
fioors. HF 2891 (Moinau) is in Ways
and Means and SF XXXX (Dean
Johnson) is in Rules
HF 28~1 provides $327 million
general fLnd and $75 million trunk
highway fL:nd money for nevi road
construc:ion. Half is to be spent on
metro bottlenecks on or within the j-
494/1.694 beltv'Iay and the remaining
$201 million for interregiona' corridors
primarily in outstate.
However, in theory, some could be
spent for partial metro corridors such
as Highway 212. In addition, $3 7
million is provided for metro transit,
$450,000 'or outstate transit assis-
tance, $3 million for a nevi intergovern-
mental c::::operative facilities loan fund,
and $20 miilion to the transportation
revolving 'oan fund.
The bill requires: 1) ramp meters to
be turned off for a penod and results
studied ana 2) HOV lanes to be studied
for possicle use by large trucks. The
law prohibiting new optcuts is repealed,
A major projects commission is created
consisting of the gcvernor, three
governor appointees and 10 legislators
AJ(;\{ News Fax is faxed to all AMM city
managers and administraJors, legislative
contacts and Board members. Please share
t!lis fax witll your mayors, cOUllcilmel1lbers
and staff to keep them ab7east a/impor-
tant metro city issues.
.tJ CopJ'right ZOOO AMM
1-15 Cnive7sity A,'ell/Ie West
SL PallL JLV 55103-2044
PIrone: (651) 2IJ-4000
E-mail: amm@amm145.org
that must review a list Of projects
annually provided by MN/DOT before
commencing construction. This may
add politics to the choice of which
highways get money?
The bill carcels bonding autrority
for Hiawatha LRT and prohibits trunk
highway money spent en roae
changes attributed to LRT. It also
requires utility relocation for L~T to be
included in MN/DOT's budget ratrer
than paid for by the utility company as
has been the case for road construc-
tion projects for decades.
Bonding authority for metro transit
capital expenditures is provided in a
different bill as is one-time rdghway
bonding authority.
SF XXXX (which is not assigred a
number because it has no: been
submitted yet) proVides 51 CO million
trunk highway bonding per year for 10
years. It transfers $145 million from
the general fund to the ;--dghway user
tax distribution fund which splits:
$85.405 million to trunk highways
$47.125 mll!ien to counties and
$12.470 to Cities. The 'Nakota bridge
is allocated $12 million from the
general fund through the trunk high-
way fund and vanous building projects
receive $27.4 million from the tr:..nk
highway fund.
$4.1 million from the general fund is
appropnated for local oridges. ApproX'-
mate!y $1 0 million in expenditures for
non-highways is transferred from the
highway trunk fund to the state general
fund. In addition to a nu;nber of outstate
projects. the metro area is prov'ded 520
million for bus garages anc $1:: million
for bus transitways. The Metropolitan
C:::uncil is authorized to issue up to 540
million in transit capital bo:;ds in 2002
and each year thereafter, plus an
annual inflation each year. 53,7 milLon
is appropriated to metro :ransit oeera-
tons.
A multimodal fund is c-eated and
$119 650 is appropriated 'rom the
gene-al fund on June 30, 2001 In ail a
total of $425 million in cash is trans-
ferred from the general fund for trans-
por1ation purposes. However, a portion
of that !S allocated to uses other tl-an
highway or tranSit.
A constitutional amenoment is
provided for 15 percent of MV=T
dedicated to the trunk h'ghway fjnd to
replace about $80 miilior in auto tab fee
reduction and 15 percent of MV::T to a
tranSit fund. The trans:t ;:ortion is about
the same as the current state appropria-
t.on for transit Thus t:"le constitutional
amendment provides nc :-ew money
.
Property Tax Omnibus bills getting underway
The House a:;d Senate are just
beginning to develop the Omnibus
Tax bills. They will be marked up In the
tax committees tr,e week of lVlar::::h 20.
The House extends le\t( limits one
year, reduces limited market value
from 85 percent to 7.0 percent
increase in anyone year for hOrTe-
stead, non-homes:ead reSidential and
non-commercial seasonal recrectlonai
properties, and reduces :Iass rates for
most property types, except lower
valuea homes,
From a city perspective, the ;nost
notable feature of tre Senate bills that
levy limits are NOT extended. The bill
reduces apartment class rates from 2.4
to 1.95 percent, increases the educa-
ton ag-icultural credit and ircreases
HACA to offset class rate changes
.
.
.
.
SENT BY:
1
3-16- 0; 15:53;
METRO COUNCIL'"
94308809: # 11 1
Metropolitan Council
Working for the Region, Planning for the Future
For Immediate Release:
Contact:
Bonnie Kollodge
(651) 602-1357
Metropolitaa Coundl Nam~ Metro Mayors to Tuk Force on Affordable Housing
ST. PAUL-March] 6. 2000--The Mdropolit:m Council has appointed 16 metro-area mayors to
a regional housing task force on affordable housing. The Mayors' Regional Housing Ta'5k }.'orcc
has broad geographic representation. It is charged with developing an "action agenda" for
maintaining and increasing the supply of affordable housing in the Twin Cities metropolitan area,
including legislative recommendations for 2001.
The Ulsk force co-ohairs are Minneapolis Mayor Sharon Sayles Belton and Lakeville
Mayor Duane Zaun. Other members include:
· Karen Anderson, Mimetonka
· Grace Arbogast. Brooklyn Park
· Robert Burlingame, Maple (hove
· Cathy Busho, Rosemount
· W, Pete.r Enck, New Hope
· Tom Gamec, Ram~
· William Hargis, Woodbury
· Dr. Jean Banis, Eden Prairie
· Elizabeth Kautz, BllrnsviJI e
. Jay Kimble, Stillwater
eNancy Mancino. (''hanhassen
. Sandy Martin, Shoreview
· Thomas Ryan, Blaine
. Joy Tierney, Plymouth
"I'm thrilled with the makeup of the task force," said COlIDcil Chair Ted Mond"1.le. "Its
members ate movers nnd shakers who can make thing~ happen at the local level. I feel confid~nt,
with their participation, we'll see real progre!\~ on this important issue; iln issue at th~ very heart
of the region's ability to thrive and remain economically competitive."
Council officials and othcr pal"tncrs on this issue say the regioli fuces a critical shortage of
affordable housing, Ifnot addressed, they CODClll', the region's e-eonomy and qual1ly oflif.; will
sutTer, and the :social costs associated with families in distres6 ",ill climb.
The task force will meet four to six times this year and propoS\:: policy, programs and
lesislative initiatives to achieve local and regional nffordabtehousing goals,
}
j
~
-30-
23,) Jo:1S1 Fifth Street Rt, PUlIl, Mlnne""t. S.5101-1f>26 (6511 fiO'J. .1000 ll'al( (G5111lO2 1550 TDD/'I'lY (601) :':\11-0004 Metro IntO 1411" ((35 q :Z2~-37RO
II" ~ Dn1ortun/ll/l':mi>lo!l'" tw:'n................U><lt"'!}
MAR-17-2000 12:18
CITY OF OFH
P.02/02
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CIIT OF OAK PARK HEIGHTS
CI1Y COUNCIL WORK SESSION
TUESDAY, MARCH 21, 2000
6:00 - 9:00 P.~1.
6:00 P.M. COl-4MUNICATION MARKETING PROPOSAL (1)
6:30 P.M. BROWN'S CREEK WATERSHED (2)
7:00 P.M. PLANNING FEE REVIEW (3) .
7:30 P.M. LOOPING SYSTEM (4)
8:00 P.M, KERN CENTER AND HIGH SCHOOL PARKING
8:15 P.M. TRAFFIC COUNTERS (5)
8:30 P.M. STREET LIGHTING
9:00 P.M. ADJOURN
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TOTHL F. 02
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