HomeMy WebLinkAbout2000-01-04 CC Packet
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REVISED AGENDA**
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 00-1
Council Chambers, 216 North Fourth Street
January 4, 2000
REGULAR MEETING
RECESSED . MEETING
4:30 P.M.
7:00 P.M.
4:30 P.M. AGENDA
OTHER BUSINESS
1. Human Rights Commission - Update on Hate Crime Response Plan
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CALL TO ORDER
ROLL CALL
STAFF REPORTS
1. Finance Director
2. Police Chief
3. Community Dev. Director
4. City Engineer/PWD
5. City Clerk
6. Fire Chief
7. Building Official
8. City Attorney
9. City Coordinator
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7:00 P.M. AGENDA
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES. December 21, 1999, Regular Meeting and Executive Session
ETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS
OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda.
The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the
concerns expressed.
CONSENT AGENDA *
1. Resolution 2000- 1 : Directing Payment of Bills
2. Commence process for establishing eligibility list for hiring - Police Department
3. Commence process for hiring of Assistant Public Works Director
4. Purchase of twenty-three self.contained breathing apparatus - Fire Department
5. dResolution: Addendum to recycling services agreement
6. Resolution: Renewal of gambling premises permit at Madcapper Saloon & Eatery - Stillwater Area Hockey Assoc.
7. ~'Resolution: Purchase of CSO (animal control) vehicle - Police Dept.
8. :,Resolution: Renewal offorestry consulting contract with Kathy Widin, Plant Health Associates
9. Approving attendance of Craig Peterson at Northwestern Traffic Institute - Police Dept.
10trResolution: Reapportionment of special assessment for Parcel No.33.030.20.22.0006
1 I: 'Resolution: Reapportionment of special assessments for Parcel Nos. 28.030.20.14.0046; 28.030.20.14.0047;
28.030.20.14.0048; 28.030.20.14.0050; 28.030.20.14.0058; 28.030.20.14.004765
12. Approving City share offees for consulting work by Legislative Associates, Inc., for Middle River WMO.
13.'1Resollltioll: Waiving waiting periodfor partIcipation in Flexible Benefits program for Diane Ward
14Yvlesollltioll: Agreement with Bonestroo Rosene Anderlik & Assoc. for management plan for plant community
restoration and recreational use of Nature Preserve and ac(jacent area
.. ..trResollltioll: Excluding employees from vacation limits in Res. 99-106 relating toY2K issues
...\\Rl!sollltion: Approving contract with Bailey Constructionfor construction of steel outbuilding
., . .. 11.,1iesolutiOlZ: Approving expenditures for environmentai cleanup costs associated with Stii/water Flood and Retaining
, Wall Project (Job. No. 9602)
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City Council Meeting 00-1
January 4, 2000
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1. Case No. ZA T/99-1. This is the day and time for the public hearing to consider a Zoning Ordinance Text amendmeP'
establishing tree protection regulations requiring licensing of commercial tree trimmers, protecting trees, establishing
standard tree replacement for removal of trees. City of Stillwater, applicant. Notice of the hearing was published in
the Stillwater Gazette on December 23, 1999.
2. This is the day and time for the public hearing to consider the proposed establishment of Development District No.2,
pursuant to Minnesota Statutes, Sections 469.124 to 469.134 and the establishment of Tax Increment Financing
DistrictNo. 8 (a housing district) pursuant to Minnesota Statutes Sections 469.174 to 469.179, and the adoption of
plans thereto. Notice of the hearing was published in the Stillwater Gazette on December 21, 1999.
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3. Case No. SUB/99-50. This is the day and time for the public hearing to consider a minor subdivision into two lots;
Lot A = 12,132 square feet and Lot B = 12,243 at 617 West Myrtle Street in the RB, Two Family Residential District.
Dan and Tom St. Claire, applicants. Notice of the hearing was published in the Stillwater Gazette on December 23,
1999, and notices mailed to affected property owners.
4. Case No. ZAM/99-4. This is the day and time for the public hearing to consider a zoning map amendment to rezone
Lot 2, Block 3 and Lot 12 Block 3 in the Neal Meadows Addition from AP, Agricultural Preservation to RA, Single
Family Residential. Dan Thron and Mitchell T. McKenzie, applicants. Notice of the hearing was published in the
Stillwater Gazette on December 23, 1999, and notices mailed to affected property owners.
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5. Case No. SUB/99-51. This is the day and time for the public hearing to consider a minor subdivision into three lots;
Lot A = 18,450 square feet; Lot B = 23,791 square feet and Lot C = 13,591 square feet at 8260 Neal Avenue North in
the AP, Agricultural Preservation District. Dan Thron, applicant. Notice of the hearing was published in the .
Stillwater Gazette on December 23, 1999, and notices mailed to affected property owners.
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6. Case No. SUB/99-52. This is the day and time for the public hearing to consider a minor subdivision into three lots;
Lot A = 22,443 square feet; Lot B = 16,035 square feet and Lot C = 16,935 square feet at 8220 Neal Avenue North in
the AP, Agricultural Preservation District. Mitchell T. McKenzie, applicant. Notice ofthe hearing was published in
the Stillwater Gazette on December 23, 1999, and notices mailed to affected property owners.
UNFINISHED BUSINESS
(,\1. Possible second reading of Ordinance No. 886 amending solid waste collection fees (first reading Dec. 21, 1999)
NEW BUSINESS
I. Possible appointments to Boards and Commissions (Resolution)
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS (continued)
COMMUNICA TIONS/REQUESTS
1. Letter from Washingtol1 County Historical Society - Laurel Street Steps
COUNCIL REQUEST ITEMS
STAFF REPORTS (continued)
ADJOURNMENT
* All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. -,
There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items wP
be removed from the consent agenda and considered separately.
** Items in italics are additions to the agenda
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INFORMATION
FOR THE WORI(SHOP
ON THE
HATE CRIME RESPONSE PLAN
.
TO BE PRESENTED
BY
THE HUMAN RIGHTS COMMISSION
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Together offer...
Help in healing the hurt of a bias/hate crime or incident
Model Project for Bias/Hate Crimes and Incidences
c. ,,.__ Odobw 1,1999
.
Jointly Developed Model Project
Meets the needs of victims and the Human Rights
Commission's mandate on bias/hate crimes and incidences
Co-Developed by: Stillwater Human Rights Commission
and the Council on Crime and Justice
Key Participants: Bruce Klosowsky, Cindy Peterson & Louise Watson
C. 'II... Oct-. I, .".,
.
1
,"
.
Stillwater Model Project Characteristics
· Meets the Human Rights Commission's (HRC)
mandate requirements
· Highly victim focused
· Optimizes the use of existing community capacity
for victim intervention and support
· Immediately implementable
· 1.1inimizes city's budget impact
· Trained victim intervention and advocacy services
are immediately available to support the project
Model for use by other cities
C .._ Odobfc'l,l999
.
Victim Focused Model
· Media response
. Data records
. Response to State HRC
· 24 hour hotline access
. 24/48 hour crisis intervention response
. Advocacy services
· On-going support services
. Statistical data collection
c"..... Oct__I, I",
.
2
or
.
#1
Response Scenarios
#2
#3
Law Enforcement --> give out hotline earn
C. PllftnOB Odob<< 1. 1999
.
Victimization Characteristics
· When victimized, a person loses the ability to reason
and in a broader sense process any information
· The victim doesn't understand how to recover
· The victim cannot recover without help
· Deeply hurt by the bias/hate crime or incident
Under these conditions anything can happen
c.,-.- <Xc.......I"'
.
3
.
.
Intervention Goals
· Stop the incident escalation
· Assist the victim through the crisis and help teach
them how to recover
c. P___ Odobw 1. 1999
.
Crime Victim Symptoms
Crisis stage Trauma stage Recovery stage
. Powerlessness . Lack of concentration . Assimilation
. Helplessness . Mood Swings . Changing Values
. Denial . Flashbacks . Resilience
. Shame . Guilt . New relationships
. Forgetfulness . Depression . New boundaries
. Disbelief . Insomnia . New coping skills
. Diminished Ability to Process . Isolation . Independence
information . Ambivalence 'Ability to acknowledge pain
. NlUnbness . Relationship Difficulties . Resurgence of energy
Council on Crime & Justice 's role is to help end the crisis and promote
healing thus reducing the possibility of long term stress reactions
c..__ O.......ltH
.
4
.
.
Intervention
· Skill based process and requires trained
professionals
· Council on Crime & Justice is a community
resource
· Intention is to offer the same support to
other cities who want to develop similar
victim centered projects
CPIII_ Od<<-l,l999
Council on Crime & Justice
Crime Victim Services
.
· 24 hour hot line access
· On-site crisis intervention services
· Advocacy within the criminal justice &
social service systems
· Support groups
· Lock changes/home repair
· On-going supportive services
. . . at your service
c.,~ 0.....1, 1999
.
5
. .
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.
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......... --. -.....
Together offer...
Help in healing the hurt of a biaslhate crime or incident
If you believe you have been the
victim of a bias/hate crime or
incident, please call...
() 1 ::~ '., ,):~(!.. :"; .l Ii ()
I
24 hour crisis intervention services
c ,._ 0"'....... 199t
.
.
6
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.
".
MEMO
To:
From:
Subject:
Date:
Mayor and City Council
Klayton Eckles, City Engineer lLif'
Billing Rates for City Equipment
January 4,2000
Discussion:
In the past, the City of Stillwater has provided equipment and labor to neighboring communities
and private developers in the case of emergencies or when these parties need specialized
equipment. In particular, the City has done a significant amount of sewer deaning in our
neighboring communities. The City had been charging $85/hour for the use of our sewer truck
including labor. Reviewing the going rates in the private sector and based on the extremely high
costs ofthe new vactor ($225,000), the old City rates seem quite low. Therefore, staff
recommends adoption of a new rate for the vactor of $ 150/hour plus labor. This rate is still quite
competitive as it yields an approximate cost of about $185/hour compared to the private sector
which might get up to $250/hour for this same piece of equipment. In the case of an emergency,
staff would charge out actual equipment time plus actual City labor costs incurred (over time
rates would apply).
These new rates could go into effect immediately. In addition, staff is currently looking at a
revised and comprehensive rate schedule for all equipment which would formalize billing
procedures and allow the City to better recoup its actual costs.
Recommendation: Staff recommends that Council pass a motion approving a revised rate
schedule of $150/hour plus labor for the City Vactor truck. Also, staff recommends that Council
direct staff to provide a revised rate schedule for all public works and parks equipment.
. .
.
.
.
MAGNUSON LAw FIRM
LICENSED IN MINNESOTA AND WISCONSIN
THE DESCH OFFICE BUILDING
333 NORTH MAIN STREET. SUITE #202 . P.O. Box 438 . STILLWATER, MN 55082
TELEPHONE: (651) 439-9464 . TELECOPIER: (651) 439-5641
DAVID T. MAGNUSON
RICHARD D. ALLEN
MEMORANDUM
TO:
City Council and Staff
David T. Magnuson ~J
FROM:
DATE:
January 4, 2000
RE:
Insurance Coverage on the Cayuga
I have been working with the Max Todo folks and the City's insurance carrier with regard
to marine coverage on the Cayuga. In view of the state of the hull of the Cayuga as revealed on the
survey provided to the City when it was gifted and the subsequent sinking of it last summer, marine
coverage is extremely expensive to obtain. Further, since the vessel is a barge and not under power,
it presents additional problems. At this point, Rob McGarry has been unable to obtain a quote on
this sort of special risk, and no coverage is available under the league policy.
Accordingly, in view of the limited value of this hull, Rob McGarry and I propose that the
City self-insure the Cayuga until its value increases enough by reason of repairs that the insurance
premium would make sense in relation to its value.
Since Max Todo would like to have a completed lease agreement prior to Thursday's
meeting with the Corp of Engineers, this slight modification to this insurance coverage in the lease
is recommended.
Rob and I will continue to update the council when quotes are available.
.
.
.
LEASE AGREEMENT
THIS AGREEMENT made this 16th day of December, 1999, between the City of
Stillwater, Washington County, Minnesota, a Home Rule City of the Third Class ("City") and
Max Todo, Marine Services, Inc., a Minnesota corporation, with offices at 16355 - 18th Street
South, Lakeland, Minnesota 55082 ("Max Todo").
1. Recital. The City is the owner of real estate with frontage on the St. Croix River
("Property"), part of which was formerly rented to Aiple Towing Company who operated a barge
terminal facility from the site.
2. The Property. A portion of this Property is the subject of this Lease and is
described on the attached Exhibit "A", the Property where currently a City owned barge entitled
the "Frank E" is moored along with a City owned vessel known as the "Cayuga", a vessel that is
held by the City for future use as park facility, but that currently is in need of substantial repair.
3. Term. The City is willing to lease the site to Max Todo by this instrument for an
initial three (3) year period and two (2) one-year extension periods on the consideration and
according to the terms set forth in this Lease Agreement.
4. Rent. As and for rent payable to the City during the term of this Agreement, Max
Todo will perform repairs to the Cayuga according to the repair items list schedule attached to
this Agreement as Exhibit "B". The order and timing of the work will be determined by Max
Todo but all work must be completed during the initial three (3) year term of this Agreement. As
additional rent, Max Todo will move the City barge from the Property to Lowell Park for the
Lumberjack Days celebration and return it to its mooring site on the Property at no charge to the
City. This provision will not prevent Max Todo from charging private parties for services
rendered to them beyond the actual mooring and spudding down of the barge. Max Todo will
also, at the end of the term of this Agreement, move the Cayuga to its final location, without
charge to the City. Any use of the barge by Max Todo or others will require prior approval of
the City Coordinator.
5. Appearance. Max Todo agrees to maintain the physical appearance of the
Property in its present condition and promises to erect no additional out buildings or structures
on the Property.
..
.
.
.
6. Mooring. Max Todo will be allowed to bring to the Property and moor on the
Property a marine crane, tug boat, additional barges, material for the construction of new barges,
welding equipment and additional boats and vehicles as needed to reasonably maintain their
business.
7. Landscaping. Max Todo will also plant shrubs, annual and perennial flowers,
grade the access road, cut and trim brush and weeds, and maintain the Property in a presentable
fashion.
8. Lock Out Gate. Max Todo will construct lock out gates that will be installed to
secure the Property and prevent public access to the Cayuga, the barge and their business
property .
9. Waiver. Max Todo also agrees and waives by this Lease any claim that they
might otherwise have to compensation as a lessee in possession under any state or federal law or
rule should the property be needed to accommodate construction of an interstate bridge, bridge
piers or abutments or other possible bridge construction impacts in the event the Property or any
part of it is needed for bridge construction or bridge construction impacts or is affected by bridge
construction impacts. Max Todo upon ninety (90) days written notice by the City agrees to
accommodate any such construction or impacts. In that event the City agrees to reasonably
explore relocation of Max Todo for the remainder of the Lease period as long as a relocation
does not involve expense or charge to the City and the accommodation can reasonably be made.
If reasonable accommodations can not be made without charge to the City, Max Todo agrees to
vacate the Property leaving it in as good as condition as it is now found, waive any claim for
material or work done to the Cayuga, the barge or the premises and this Agreement will be null
and void. In that event, Max Todo will be relieved from further repairs to the barge or Cayuga.
10. Mooring Visitors. Max Todo also agrees to reasonably accommodate, at the
request of the City, any marine services who are temporarily working on public projects on the
St. Croix River on a temporary basis and who are in need of loading, unloading or mooring
vessels involved in this work. This provision will be operative on a case by case basis and may
not unreasonably disrupt Max Todo's operations, or provide a competitor with an unreasonable
advantage.
2
.
.
.
11. Insurance. Max Todo must insure the Property against all risks and provide the
City with a certificate of insurance evidencing $1,000,000 combined single limits coverage on
their operation, naming the City as an additional insured as their interest may appear. The City
will either self insure the Cayuga with regard to marine risks including hull risks or, if feasible,
as the Cayuga increases in value, secure marine insurance including hull coverage on the
Cayuga.
12. Prohibition Assignment. This Agreement and the rights granted hereunder may
not be assigned or transferred by Max Todo without the prior written consent of the City.
13. Conditions Precedent. This Agreement will not be effective unless all City
Charter provisions that pertain to the use of City owned land have been followed and approved
by the City Councilor the voters in the event that a referendum and also the approval of the
United States Army Corps of Engineers and the Minnesota Department of Natural Resources.
IN WITNESS WHEREOF, the parties have set their hands this 16th day of December,
1999.
CITY OF STILLWATER
By:
Jay L. Kimble, Its Mayor
ATTEST:
Modi Weldon, Its City Clerk
MAX TODO,
MARINE SERVICES, INC.
By:
Thomas F. Huninghake
Its: President
By:
Audrey J. Guild
Its: Secretary
3
.
.
.
STATE OF MINNESOTA )
) ss
COUNTY OF WASHINGTON )
The foregoing instrument was acknowledged before me this 16th day of December, 1999,
by Jay L. Kimble, Mayor and Morli Weldon, Clerk, for the City of Stillwater.
Notary Public
STATE OF MINNESOTA
)
) ss
)
COUNTY OF WASHINGTON
The foregoing instrument was acknowledged before me this 16th day of December, 1999,
by Thomas F. Huninghake, the President, and Audrey J. Guild, the Secretary, duly authorized
agents for Max Todo, Marine Services, Inc., a Minnesotacorporation.
Notary Public
4
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List of Repair Items
1.) Repair and or replace broken windows.
2.) Repair holes in deck.
3.) Repair roof.
4.) Lock for hatch cover.
5.) Intense inner hull and bilge cleaning.
6.) Removal of any remaining fuel and or lubricants.
7~) Reinforce Collision Bulk Head to be water tight.
8.) Aft Bulk Head to be raised 3' to 4' and reinforced.
9.) Shaft Bulk Head to be raised 3' to 4' and reinforced.
.
10.) Contain current leaks and future leaks.
II.) Emergency pumps plumbed in and installed.
12.) Paint removal and new paint.
.-
13.) Permanent repair of Bow Tank.
14.) Level Alarm System.
15.) Removal of any unnecessary pipes, wire, tanks etc.
16.) Lock-Out Gate.
17.) Clean up grounds and plant flowers and shrubs for aesthetics.
.
" '1
E..Y-B
.
.
.
Memorandum
To:
Mayor and Council
From:
Modi Weldon, City Clerk
Date:
January 4, 2000
Subject:
2000 Council Meeting Dates
The regular meeting dates for Council are the first and third Tuesday of each month. Three
meetings will need to be rescheduled:
March 7, 2000
July 4, 2000
November 7, 2000
Precinct Caucus night (no meetings after 6 p.m.)
Holiday
General Election (no meetings between 6-8 p.m.)
Following are the dates of the remaining meetings:
January 4 and 18
February 1 and 15
March -=- and 21
* Date or time change to be determined
April 4 and 18
May 2 and 16
June 6 and 20
July -=- and 18
* Date or time change to be determined
August 1 and 15
September 5 and 19
October 3 and 17
November -=- and 21
* Date or time change to be determined
December 5 and 19
Council direction is requested for the rescheduling of the March 7, July 4, and November 7
meetings. Please review your schedules. This item will be considered at the January 18
meeting.
.EGULAR MEETING
The meeting was called to order by Mayor Kimble.
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 99-27
December 21, 1999
7:00 P.M.
Present:
Also present:
Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
City Coordinator Kriesel
City Attorney Magnuson
Finance Director Deblon
Community Development Director Russell
Fire Chief Kallestad
Police Chief Dauffenbach
City Engineer Eckles
City Clerk Weldon
Press:
Julie Kink, Courier
Mark Brouwer, Gazette
APPROVAL OF MINUTES
Motion by Councilmember Bealka, seconded by Councilmember Thole to approve the minutes of December 7,
1999, Regular and Recessed Meetings and Executive Session. All in favor.
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS
. 1. Stillwater High School War Memorial Committee - memorial site location request.
John Kraemer and Deb Henton gave a slide presentation on the design concept and proposed calendar for
the design and construction of a war memorial on the site of the previous high school. The memorial would
honor Stillwater citizens killed in the Civil War and Stillwater High School students killed in WWI, WWII,
Korea, and Vietnam. The property identified by the Committee is the upper parking lot closest to the comer
of Third and Pine. They requested City authorization to develop the city-owned site.
Mayor Kimble explained the City has contractual obligations for the parking area. Councilmembers
Cummings and Zoller both suggested working with the City planners to find the best location, stating there
might be other properties better suited for the memorial. Concerns were also expressed about honoring only
Stillwater High School students. Thole asked consideration be given to residents that attended private
schools.
Motion by Councilmember Thole, seconded by Councilmember Cummings to direct staff to work with the
Stillwater High School War Memorial Committee to find an appropriate site for the war memorial.
2. Darrell Sorenson, 136 Mallard Court.
.
Mr. Sorenson requested guard rails be installed on the east side of Boutwell at the intersection of Myrtle and
Boutwell. He informed Council of accidents that have occurred at that site. Cars have gone out of control
while attempting to turn and have gone off the road.
Roger Jackson, 118 Mallard Court, observed an accident and stated a car could end up going down the slope
and into the back of Mr. Sorenson's house.
City Council Meeing No. 99-27
December 21, 1999
City Engineer Eckles stated the right-of-way at that comer belongs to Washington County.
.
Motion by Councilmember Thole, seconded by Councilmember Cummings directing the City Engineer to
contact Washington County regarding the possible installation of a guard rail near the intersection of Boutwell
and Myrtle and return with a report. All in favor.
3. Dick Olsen, GWO Construction - Possible award of bids for second ice sheet.
Dick Olsen presented the bids for Council consideration. The following were accepted:
Bid Package No.2, General Construction to Kellington Construction; Bid Package No.3, Precast, to Fabcon
(base bid + alternate #4); Bid Package No.5, Electrical, to Gephart Electric (base bid + alternate #2); Bid
Package No.6, Roofing and Sheet Metal, to Roof Tech Inc. (base bid); Bid Package No.8, Fire Protection
Systems, to Viking Automatic Sprinkler (base bid + alternate #2); and Bid Package No.9, Ice Rink, to
Anderson Ice Rinks (base bid + alternate 1).
The following are to be determined, subject to City Attorney review:
Bid Package No.4, Mechanical; Bid Package No.7, Painting,; and Bid Package No. 10, Dasherboard
System.
Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt Resolution 99-372
awarding bids for the second ice sheet at the St. Croix Valley Recreation Center.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
.
OPEN FORUM
John Baird, 800 Towne Circle, representing the Condo Association, expressed support ofthe passage of
the second reading of the ordinance regulating automotive sales, service and storage.
Marsha Kilbourne, 216 West Wilkins, requested Council approval to put an addition on her property and
close all entrances except one. This request was in response to the December 7, 1999, public hearing
regarding her appeal of decision by the Building Official for a permit.
Mayor Kimble stated Council could not comment at this time. The normal procedure of submitting an
application to the Planni!lg and Building Departments must be followed.
Steven Young, Arbor Commercial Group. LLC, Minneapolis, Minnesota, introduced himself. He
currently has the Reed Building under contract and is proceeding with the due diligence process.
STAFF REPORTS
Finance Director Deblon presented a memo from the League of Minnesota Cities Insurance Trust .
(LMCIT) regarding the 1999 LMCIT dividends. This year the LMCIT property/casualty program ha
returned $7 million to member cities as a dividend. The 1999 dividend for the City is $42,660.
2
City Council Meeing No. 99-27
December 21, 1999
.
City Attorney Magnuson reported the development agreement with Mainstream Development
Partnership for the Maple Island site requires a certificate of substantial completion be recorded at
Washington County by December 31, 1999. This is a ministerial act.
Motion by Councilmember Thole, seconded by Councilmember Bealka to adopt Resolution 99-373 authorizing
the execution of the certificate of completion to the Mainstream Development Partnership for the development
of the Maple Island site.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
CONSENT AGENDA
Motion by Councilmember Thole, seconded by Councilmember Bealka to approve the Consent Agenda. All in
favor.
1. Resolution 99-356: Payment of bills
2. Resolution 99-357: Correcting retainer for City Attorney for Year 2000
3. Approving application for abatement from Washington County for Waste Management Fees
4. Resolution 99-358: Renewal of towing license - Stillwater Towing
5. Resolution 99-359: Renewal of gambling premises permit at Harbor Bar - Climb Theatre
6. Resolution 99-360: Purchase of Pickup Truck - Police Department, parking enforcement
7. Resolution 99-361: Adopting Assessment Roll for delinquent utilities, Local Improvement No. 001
tW. Resolution 99-362: Employment of Tim Thomsen as Public Works Superintendent 4
. Resolution 99-363: Permanent employment of Jeff Dionisopoulous as LaborlMaintenance Worker
10. Resolution 99-364: Establishing hire date for Joe Ritzer - Public Works/Parks
11. Resolution 99-365: Employment of Diane Ward as secretary - EngineeringlPublic Works
12. Resolution 99-366: Temporary Employment of Robert Hamble and Shirley Kelly as warming house
attendants .
13. Resolution 99-367: Approval of Change Order No. 17 - St. Croix Recreation Center
14. Resolution 99-368: Payment of Curve Crest Extension Street Acquisition Costs
15. Purchase of Computer - Finance Department
16. Purchase of File Server and Hub - Administration Department
17. Resolution 99-369: Promotion of Ryan Smith to Engineering Tech III
18. Resolution 99-370: Establishing HospitallMedical Insurance Contribution for City Coordinator for Year
2000
19. Resolution 99-371: Memorandum of Understanding with Law Enforcement Labor Services, Inc., Local
257 regarding City contribution for group health insurance coverage for 1998
PUBLIC HEARINGS
1. This is the day and time for the public hearing to consider adoption of the final property tax levy and
final budget for the year 2000.
.
Finance Director Deblon reported the Truth in Taxation public hearing was held December 7, 1999. The
final tax levy is the same amount as presented at the public hearing. The final budget amount has been
changed to include the capital outlay for public works that the City Council approved adding to the 2000
budget.
3
City Council Meeing No. 99-27
December 21, 1999
The Mayor opened the public hearing. There were no requests to be heard. The Mayor closed the public .
hearing.
Motion by Councilmember Thole, seconded by Councilmember Zoller to adopt Resolution 99-374 adopting the
final tax levy for the Year 2000 in the amount of$4,315,109.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
Motion by Councilmember Thole, seconded by Councilmember Zoller to adopt Resolution 99-375 adopting
final budget for the Year 2000 in the amount of $7,501,304.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
2. This is the day and time for the public hearing to consider the proposed establishment of Development
District No.2, pursuant to Minnesota Statutes, Sections 469.124 to 469.134 and the establishment of Tax
Increment Financing District No.8 (a housing district) pursuant to Minnesota Statutes Sections 469.174
to 469.179, and the adoption of plans thereto.
City Attorney Magnuson requested the public hearing be tabled to January 4, 2000. This will allow for the
proper publication notice of 10 days.
~
Motion by Councilmember Thole, seconded by Councilmember Cummings to table the public hearing to
consider the proposed establishment of Development District No.2 to the January 4,2000 meeting.
.
UNFINISHED BUSINESS
1. Case No: PUD/99-54. A final Planned Unit Development, Long Lake Villas, for 13 single family lots
(9.27 acres) and 86 Townhome lot (14.91 acres) and a 5.01 acre park located west of County Road 5 and
north of 62nd Street North. Tim Nolde, applicant.
2. Case No. SUB/99-55. A final plat approval of26.18 acre area into 13 single lots, Outlot A, 5.01 acre
park, 50 townhouse lots, seven apartment lots and Outlot B for road right of way located west of County
Road 5 and north of 62nd Street North. Tim Nolde, applicant.
Community Development Director Russell reported the Planning Commission recommends approval of the
Final Plat and Final PUD fo~ Long Lake Villas with the following conditions:
1. A revised site plan for the townhouse portion of the project shall be submitted before final plat
recording. The site plan shall show the buildings elevation changes closer to the road and further from
Brewers Pond.
2. A 50-foot public road right-of-way shall be provided for the cul-de-sac off of Brewers Court to provide
future access for properties to the north.
3. Trail easements shall be provided for trails located outside of right-of-way. .
4. Non-sidewalk trails shall be 8-foot paved trails.
5. Additional landscaping shall be added to break up the back elevation of the buildings along the south
side of the site.
4
City Council Meeing No. 99-27
December 21, 1999
.
6. Natural area easements shall be recorded and marked along the drainage channel of Lots 48, 49,50,51,
and 53 and around Brewers Pond lots 6-11.
7. The disturbed area along Brewers Pond shall be planted with wetland grasses and flower seed mix.
8. The trail connecting the project to 62nd Street shall be paved when single family lot public improvements
are constructed.
9. The utility trunk charges shall be paid before final plat recording.
10. The design for the attached rental unit structures shall be reviewed and approved by the Planning
Commission before building permits are issued.
11. Easements as required by the City Engineer shall be shown or recorded with the final plat.
12. Outlots "A" and "B" shall be dedicated to the City for park dedication and road right-of-way purposes.
Community Development Director Russell reported the twelve conditions of approval will be included in
the development agreement. He also stated the developer has requested early approval to start one section
of the units.
Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt Resolution 99-376
approving Final Plat and Final PUD for Long Lake Villas, Case No. FSUB/99-55 and Case No. FPUD/99-54.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
3. Second reading of Ordinance No. 885 amending the Zoning Ordinance by adding Chapter 31-1.16(3c)
development regulations for automotive sales, service and storage uses excluding gasoline filling
. stations.
Motion by Councilmember Thole, seconded by Councilmember Cummings to have a second reading of
Ordinance No. 885, amending the Zoning Ordinance by adding Chapter 31-1.16(3c) development regulations
for automotive ~ales, service and storage uses excluding gasoline filling stations.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
4. Report: Accessory building at 2248 Orwell Court N.
City Attorney Magnuson reported staffhas reviewed the complaints from Penthouse Acres neighbors (letter
dated November 23, 1999) regarding accessory uses on the Berwald property at 2248 Orwell Court N.
Neither of these structures required a building permit because, according the Building Official's office, they
are temporary and portable ~nd not affixed to the ground on a permanent basis. However, it appears they
are not in compliance with zoning regulations for a 30- foot front yard setback requirement in the zoning
district. Also, if one of the structures is a garage, the additional structure can be no larger than 120 square
feet.
.
No building permits were issued because they were not required. However, no review was made by the
Planning Office for compliance with requirements for accessory uses in the RA District. Because there was
some confusion regarding placement of these structures, staff recommends setting a 6 month period for the
owner to remove the structures or bring them into compliance with zoning regulations.
5
City Council Meeing No. 99-27
December 21, 1999
Motion by Councilmember Thole, seconded by Councilmember Zoller to adopt recommendations of staff for.
setting a 6 month period for the owner of temporary buildings at 2248 Orwell Court North to remove structur
or bring into compliance with regulations. All in favor.
5. Update and direction on Territorial Prison site development.
Community Development Director Russell updated Council on the development plans for the territorial
prison site. The project remains a 170-room historic hotel, up to a 600-person conference center, and a 125-
seat restaurant. This is similar to previously approved plans. He presented a development agreement
prepared by the City Attorney for Council review.
City Attorney Magnuson reported the agreement is basically the same as the agreement approved two other
times. This agreement was updated for new options, including contingencies for City approval before
conveyance.
Finance Director Deblon presented financial information regarding project assistance.
Based on the proposed schedule, the sale of the property would close in January 2000 and construction
would begin June 2000.
Motion by Councilmember Thole, seconded by Councilmember Bealka to adopt Resolution 99-377 approving
the development agreement with Territorial Partners, LLC, for the development of the territorial prison site.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
.
The meeting was recessed at 8:20 and reconvened at 8:35 p.m.
6. McKusick Ravine Study.
City Engineer Eckles reported the study has been completed by Bonestroo, Rosene, Anderlik & Assoc., Inc.
(BRA). The project will have no impact on the City budget. The State of Minnesota has approved a $1.1
million no interest loan, available in 2000. The loan will cover the costs until development occurs, at which
time the developers will pay the cost.
Rich Brasch, BRA, summarized the report. It gives the City a comprehensive review of the existing
drainage system between McKusick Lake and the St. Croix River. The proposed improvements and cost
estimates are presented in the report. The implementation of the improvements is part of the AUAR
mitigation strategy. '
An informational public meeting was held November 23, 1999, for residents to review ravine system
improvement alternatives.
Motion by Councilmember Thole, seconded by Councilmember Cummings receiving and adopting the
McKusick Ravine Study. All in favor.
7. Possible setting of public hearing to amend City Charter.
.
6
.
City Council Meeing No. 99-27
December 21, 1999
MayorKimble stated that it appears, according to information included in a memo from City Coordinator
. Kriesel, a workshop on the proposed amendment related to the City Administrator issue would be beneficial
before the setting of a public hearing on the proposed charter amendment.
Motion by Councilmember Thole, seconded by Councilmember Bealka directing staff to set a workshop with
the Charter Commission for Jan. 18 or Feb. 15 at 4:30 p.m. All in favor.
NEW BUSINESS
1. Selecting Worker's Compensation Premium Option with the League of Minnesota Cities.
Finance Director Deblon reported the City has received the Workers' Compensation notice of premium
options for the year 2000. The City may select several options including regular premium, deductible
options or retro-rated options. Last year the city selected the regular premium option. Staff and the City's
insurance agent have determined the premium amount of$70,715 is very reasonable. She recommended the
selection of the regular premium option.
Motion by Councilmember Cummings, seconded by Councilmember Thole approving recommendations of the
Finance Director to select the regular premium option for Workers' Compensation Insurance and to not waive
statutory limits. All in favor.
2. Approval of fees for services.
.
City Coordinator Kriesel presented a proposed fee schedule. Adjustments are mainly cost of living
increases. He noted Fire Chief Kallestad has noted corrections for fees for open burning, tank removal, and
fire reports. He recommended approval of the presented fee schedule, as amended to include corrections by
the Fire Chief.
Motion by Councilmember Thole, seconded by Councilmember Bealka to adopt Resolution 99-378 setting fees
as recommended by City Coordinator, as amended.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
3. Possible renewal of contract with Ed Cain, Legislative Associates.
City Coordinator Kriesel presented the proposed renewal contract. Mr. Cain summarized legislative issues
for 2000 that affect the City.of Stillwater.
Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt Resolution 99-379
approving renewal of contract with Ed Cain, Legislative Associates, Inc., for the period January 1,2000,
through December 31, 2000.
Ayes:
.ays:
4.
Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
None
Development Agreement for Stillwater Crossings.
7
City Council Meeing No. 99-27
December 21, 1999 .
City Attorney Magnuson presented a proposed development agreement with Legends West Limited
Partnership for the subdivision of Stillwater Crossings.
.
Motion by Councilmember Thole, seconded by Councilmember Zoller to adopt Resolution 99-380 approving
development agreement with Legends West Limited Partnership for the subdivision of Stillwater Crossings.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Nays: None
5. Repair and Conveyance of Pi zinger Lift Station.
City Engineer Eckles reported a lift station was installed off of Interlachen Drive approximately 20 years
ago solely to serve the Pi zinger homestead. It has been a continual maintenance problem for the City. Also,
the Pizinger's have had sewage backup several times. The liftstation is in need of major renovations. He
suggested it be completely redesigned. In addition, he recommended the City discontinue providing service
to the station and treat it as a private facility.
He stated it is unknown how this facility became the sole responsibility of the City. In all other similar
instances, these types of systems are wholly private.
Motion by Councilmember Thole, seconded by Councilmember Cummings to direct staff to contact the
property owners regarding the conveyance of the liftstation serving the Pizinger property to the homeowner.
All in favor.
6. Possible first reading of ordinance amending fertilizer ordinance.
.
City Coordinator Kriesel reported staff had met with companies that sell the fertilizer. It was determined
further refinements are needed in the ordinance. A revised draft will be prepared for the second reading of
the amended' ordinance.
Motion by Councilmember Thole, seconded by Councilmember Bealka to have a first reading of ordinance
amending the fertilizer ordinance. All in favor.
7. Request to establish regulations prohibiting use of boat motors on McKusick Lake.
City Coordinator Kriesel reported a letter had been received from residents requesting the use of boat
motors be prohibited on McKusick Lake.
Motion by Councilmember Thole, seconded by Councilmember Zoller directing staff to review the residents'
request to prohibit boat motors on McKusick Lake. 4-1 (Cummings nay)
8. Possible first reading of ordinance amending solid waste collection fees.
City Coordinator Kriesel reported fees for solid waste collection have changed, effective January 1,2000,
based on the amended agreement with Waste Management, Inc. The fees are set by ordinance. The final.
draft will be available at the January 4, 2000, meeting.
Motion by Councilmember Thole, seconded by Councilmember Zoller to have the first reading of an ordinance
amending solid waste collection fees. All in favor.
8
t
City Council Meeing No. 99-27
December 21, 1999
eOUNCIL REQUEST ITEMS
Councilmember Cummings requested Council reconsider the allocation of the funds from the sale of the
water tower site. He suggested the proceeds be dedicated to parkland for disc golf.
Motion by Councilmember Cummings, seconded by Councilmember Bealka directing staff to prepare report on
possible use of funds from sale of water tower site for parkland. All in favor.
ADJOURNMENT
Motion by Councilmember Thole, seconded by Councilmember Bealka to adjourn to executive session to
discuss Oak Glen litigation and assessment appeal at 9:31 p.m. All in favor.
Mayor
Attest:
City Clerk
Resolution 99-356: Payment of bills
~esolution 99-357: Correcting retainer for City Attorney for Year 2000
~esolution 99-358: Renewal of towing license - Stillwater Towing
Resolution 99-359: Renewal of gambling premises permit at Harbor Bar - Climb Theatre
Resolution 99-360: Purchase of Pickup Truck - Police Department, parking enforcement
Resolution 99-361: Adopting Assessment Roll for delinquent utilities, Local Improvement No. 001
Resolution 99-362: Employment of Tim Thomsen as Public Works Superintendent
Resolution 99-363: Permanent employment of Jeff Dionisopoulous as Labor/Maintenance Worker
Resolution 99-364: Establishing hire date for Joe Ritzer - Public W orkslParks
Resolution 99-365: Employment of Diane Ward as secretary - EngineeringIPublic Works
Resolution 99-366: Temporary Employment of Robert Hamble and Shirley Kelly as warming house attendants
Resolution 99-367: Approval of Change Order No. 17 - St. Croix Recreation Center
Resolution 99-368: Payment of Curve Crest Extension Street Acquisition Costs
Resolution 99-369: Promotion of Ryan Smith to Engineering Tech III
Resolution 99-370: Establishing Hospital/Medical Insurance Contribution for City Coordinator for Year 2000
Resolution 99-371: Memorand,um of Understanding with Law Enforcement Labor Services, Inc., Local 257
regarding City contribution for group health insurance coverage for 1998
Resolution 99-372: awarding bids for the second ice sheet at the St. Croix Valley Recreation Center.
Resolution 99-373: authorizing the execution of the certificate of completion to the Mainstream Development
Partnership for the development of the Maple Island site.
Resolution 99-374: adopting the final tax levy for the Year 2000 in the amount of$4,315,109.
Resolution 99-375: adopting final budget for the Year 2000 in the amount of$7,501,304.
_solution: 99-376: approving Final Plat and Final PUD for Long Lake Villas, Case No. FSUB/99-55 and
se No. FPUD/99-54.
esolution 99-377: approving the development agreement with Territorial Partners, LLC, for the development
of the territorial prison site.
Resolution 99-378: setting fees as recommended by City Coordinator, as amended.
9
City Council Meeing No. 99-27
December 21, 1999
t
Resolution 99-379: approving renewal of contract with Ed Cain, Legislative Associates, Inc., for the period .
January 1,2000, through December 31,2000.
Resolution 99-380: approving development agreement with Legends West Limited Partnership for the
subdivision of Stillwater Crossings.
.
.
10
...
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.
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RECORD OF EXECUTIVE SESSION
Date convened:
Tuesday, December 21, 1999
Time convened:
9:38 p.m.
Time adjourned:
9:54 p.m.
Members present:
Mayor Kimble, Councilmembers: Bealka, Cummings, Thole and
Zoller
Members absent:
None
Also present:
City Coordinator Kriesel and City Attorney Magnuson
Purpose of Executive Session: To consider action for mediation of the Oak Glen
development financing litigation and assessment appeals for Local Improvement No. 341.
Motion by Councilmember Thole, seconded by Councilmember Cummings, to direct City
Attorney to proceed with mitigation of litigation related to Oak Glen development. All in
favor.
Motion by Councilmember Thole, seconded by Councilmember Cummings to direct City
Attorney to make offer for settlement of assessment appeals for Local Improvement No.
341. All in favor
Adiournment
Motion by Councilmember Zoller, seconded by Councilmember Bealka to adjourn at 9:54
P.M. All in favor.
Mayor
Attest:
City Coordinator
I
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.
.
RESOLUTION NO. 2000-1
DIRECTING THE PAYMENT OF BILLS
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set
forth and itemized on Exhibit "A" totaling $343,519.77 are hereby approved for payment, and
that checks be issued for the payment thereof. The complete list of bills (Exhibit II A ") is on
file in the office of the City Clerk and may be inspected upon request.
Adopted by the Council this 4th day of January, 2000.
Jay Kimble, Mayor
ATTEST:
Modi Weldon, City Clerk
LIST OF BILLS
EXHIBIT "A" TO RESOLUTION 00-1
American Payment Centers
Ankeny Kell Architects
Association of Metropolitan Municipalities
Astleford Equipment Co Inc
AWl Diversified
Becker Arena Products
Board of Water Commissions
Boyer Ford Truck Parts
Capitol Communications
Car Quest
Catco Parts & Service
Century Power
Chesley Truck Sales
Coca Cola
Cub Foods
Desch, Mark/Gloria
Edward Don & Co
First Line Beverage Inc.
Gazette
Grand Prix Vending
Greeder Electric
Heritage Printing
Ikon Office Solutions
Kriesel, Nile
Lakes Gas
Life Safety Systems
Lind, Gladys
McLeod USA
Magnuson Law Firm
Media One
Minncor
M Lee Smith Publishers LLC
North Star Trucks
Northwestern Tire Co
Otis Elevator
Polk
Quill Corporation
ROO Equipment Co
R & R Specialties
St Croix Office Supplies
St Joseph Equipment Inc
Sand Creek Group Ltd
Security Specialists
Select Account
SYSCO
Transportation Components Co
,
.
Collection box services
St Croix Rec - 2nd sheet of ice
2000 AMM Membership dues
Vehicle repair supplies
Safety fences Pioneer Park
Supplies-rivets
Water bill receipts
Vehicle repair supplies
Radio maintenance contract
Equipment repair supplies
Fittings/hoses
Park supplies
Pump for sewer vactor
Concession supplies
Concession supplies
Parking lease/maint
Concession/janitor supplies
Concession supplies
Employment ad/publication
Concession supplies
Electric wire repair
Skating lesson flyers
Copier maint agreement 2000
Coffee supplies/Christmas party
Propane
Fire alarm inspection
Land purchase
Telephone
Legal services
Cable service-St Croix Rec Center
Office furniture
Subscription MN Employment Law
Vehicle repair supplies
Grader tire repair
Service contract 2000
Polk directories
Office supplies
Grader supplies
Zamboni supplies/blade grind
Office supplies
621 case loader parts
Employee Assistance Program
Security High School games
Annual fee 2000
Concession supplies
Repair parts-grader/sander
78.00
54,150.54
4,502.00
106.94
23,200.00
120.69
102.26
121.25
342.00
213.32
285.97
46.81
480.25
315.70
63.44
979.65
313.76
721.30
43.85
168.00
137.00
355.44
5,290.06
346.15
114.46
455.00
927.00
605.38
12,344,08
49.29
338.00
117.00
63.13
409.38
3,014,76
1,175.23
37.60
61.59
162.92
2.85
257.26
1,575.00
258.80
1,400.00
337.14
76.16
.
.
r
PAGE 2
. LIST OF BILLS EXHIBIT "A" TO RESOLUTION ()()..1
.
.
Treadway Graphics
University of St Thomas
Yocum Oil Company Inc.
MANUAL CHECKS DECEMBER 1999
Washington County Public Health
ADDENDUM TO BILLS
Airtouch Cellular
Anchobaypo Inc.
Aspen Mills
Barr Engineering Company
BearCom
Best Brake
Compress Air & Equipment Co
Courier News
DW Web Services
Eddy Brothers Co
EJM Pipe Services lnc
First Line Beverage lnc
ICMA Distribution Center
Interim Personnel
Legislative Associates, Inc.
Lions Club
Metropolitan Council
Minnesota Blue Digital
Minnesota Pollution Control Agency
Northern States Power
Northwestern Tire
Pierce Manufacturing
Quill Corporation
Royal Lube & Service Inc.
RW Kirchner & Associates
St Croix Recreation Co
Service Environmental & Engineering
Shortys
Stillwater Equipment Co
Stork Twin City Testing
Tomten Environmental Design
US West
Viking Office Products
Visionary Systems
Workwell Occupational Health Services
DARE merchandise
Boiler Operators Workshop-Erickson
Heating oil
License renewal
Cell phone
Right-of-way land - Curve Crest Blvd
Uniforms
Stillwater Prison Engineering study
Service contract radios
Batteries-Unit 61 08
Compressor parts
Publications
Update/maint City web site
Face shields
Boring Wilkens storm sewer
Concession supplies
Fire Station Location book
Engineering Secretary
Lobbyist services
Dues/meals
December 99 SAC
File scans
Services Aiple Property
Electricity/gas
Repair/replace tires units 6105/6108
Repairs 6108
Office supplies
Service 6101
Downtown lighting appraisal reports
Playground Equipment Lily Lake
Aiple Property Phase II evaluation
Laundry
Bulbs for lightbars
Testing Target/Marketplace
Services-Liberty/Legend/Long Lake
Telephone
Office supplies
Maint contract computer program
Booster shot-Kallestad
TOTAL
924.46
149.00
140.35
345.00
25.43
92,071.25
108.34
17,052.50
1,239.96
335.24
57.90
72.20
325.00
175.00
9,500.00
19.24
19.45
1,276.80
4,000.00
78.00
51,247.35
1,114.72
900.00
24,455.59
477.83
4,952.00
448.65
20.95
6,000.00
3,000.00
1,691.81
41.27
74.55
1,922.50
850.00
1,428.51
112.51
560.00
40.00
343,519.77
I
LIST OF BILLS EXHIBIT "A" TO RESOLUTION 00-01
PAGE 3
.
Adopted by the City Council this
4th day of January, 2000
.
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Met110randrnn
To: Mayor Kimble and City Council Members
cc: Nile Kriesel
From: Larry Dauffenbach, Police Chief
Date: 12/29/99
Re: Police Officer Testing Process
.
Sgt. Bruce Klosowsky is talking about retirement. He is eligible Jan 31, 2000
and intends on retiring as soon as some personal problems are worked out. St. Paul
Police Department is doing a background investigation on Anthony Spencer. He has
applied for employment there. He tells me that ifhe receives a job offer that he will
be leaving the employment of Stillwater Police. Because of the potential of two
employees leaving, I would like to establish an eligibility list for the purpose of
hiring. I would like to get started as soon as possible.
.
1
Memorandum
To: Honorable Mayor & Council Members
Cc: Nile Kriesel
Fr: Kim Kallestad
Da: December 22, 1999
Re: Self-contained Breathing Apparatus - Staff Request
Request is made to order and purchase twenty-three self-contained breathing apparatus.
This purchase will complete the changeover that started in 1999 to new. OSHA- and
NIOSH-compliant breathing apparatus.
The $63,950 cost is in the approved 2000 capital outlay budget
.
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.
MEMORANDUM
TO:
Mayor and Council
FR:
City Coordinator
RE:
Addendum to recycling
service agreement
DA:
January 29, 1999
Discussion:
Accompanying this memo is an Addendum to the recycling service agreement. The Council
previously agreed to a revised rate for recycling collection services. However, the agreement for
recycling services is similar to the solid waste collection agreement because it contains a
provision for two, three year renewals. Therefore, an addendum will be needed in order to
establish the new rate for recycling services (and to also extend the contract for another 3 years).
For your info, the new rate for recycling services is $2.40 per month, per residential unit.
However, the residents will only be billed $1.65 per month. The difference ($.75) ""ill be paid by
the City directly to the contractor from County recycling grant funds.
Recommendation:
Council approve Addendum to recycling services agreement.
4(~
RESOLUTION NO.
APPROVING ADDENDUM TO CONTRACT
WITH WASTE MANAGEMENT, INC.
FOR RECYCLING SERVICES
WHEREAS, the recycling service agreement with JJC Recycling, Inc., contains a provision for
two three-year rene'wals; and
WHEREAS, an addendum is needed to establish the new rate for recycling services and to
extend the contract for another three years; and
WHEREAS, the contract was purchased by Waste Management, Inc.,
NOW THEREFORE BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the
addendum to the contract between the City of Stillwater and Waste Management, Inc. (formerly
held by JJC Recycling, Inc.) attached as Exhibit A, is hereby approved.
Adopted by Council this 4th day of January, 2000.
Jay Kimble, Mayor
ATTEST.:
Modi \Veldon, City Clerk
.
.
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.
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ADDENDUM TO RECYCLING CONTRACT
This Addendum, made on this 4th day of January, 2000, hereby amends the original agreement
signed on July 20, 1994 by and between the City of Stillwater, a municipal corporation of the
county of Washington, state of Minnesota, and JJC Recycling, Inc., whose contract has been
purchased by Waste Management Inc., "Contractor", as follows:
Amending paragraph 1) of Section V. Pavment for Services
1) The Contractor shall be allowed to bill each residential unit, including apartments, for
recycling services, at the rate of $1.65 per month. In addition to the amount billed to the
residents by the Contractor, the City shall pay the Contractor $.75 per month for each
residential unit from recycling grant funds that are received annually from Washington
County.
The $.75 recycling subsidy shall be negotiated between the Contractor and the City on an
annual basis. The Recycling Subsidy will be determined by the amount of grant money
the City receives from the Washington County Municipal Curbside Recycling and Waste
Reduction Grant.
Amending paragraph 1) of Section XII. Duration of Contract
1) This Contract shall be in full force and effect from and after January 1, 2000 until
December 31, 2002 unless terminated by the City on the grounds that a substantial
change in circumstances or conditions, not apparent at the execution of this Contract,
require a change in public policy needed to protect the health, safety or welfare of the
City. If terminated before December 31,2002, the Contractor shall be entitled to 90 days
Written notice.
Amending paragraph 1) of Section XIII: Renewal Terms
1) The parties agree to begin a period of renegotiations of the contract not less than one year
before the end of the contract term or renewal term. Notwithstanding the foregoing, the
Contractor may apply for one, 3-year extension by making application to do so not later
than twelve (12) months prior to the expiration of this contract or its renewal term on
forms provided by the City. The City shall conduct an evaluation of the Contractor and
the recycling system and the proposal. This evaluation shall be completed by the City
within six (6) months after receipt of the application and determination by the City of its
completeness. If the evaluation reveals that the Contractor has shown substantial
performance of the Contractor or a renewal term, the Contractor shall be entitled to one,
3-year renewal term beyond the contract term.
Addendum to Recycling Contract
2000-2002
Page I of2
IN WITNESS WHEREOF, We have hereunto set our hands the day and year first above written.
FOR THE CITY OF STILL WATER:
By
Jay L. Kimble, Mayor
By
Modi Weldon, City Clerk
STATE OF MINNESOTA )
)ss.
COUNTY OF WASHINGTON)
FOR WASTE MANAGEMENT,
INC.:
By
By
dav of January. 2000
01 . .
on
The foregoing instrument was acknowledged before me this
by and
behalf of Waste Management, Inc.
STATE OF MINNESOTA )
)ss.
COUNTY OF WASHINGTON)
day of January, 2000
on
The foregoing instrument was acknowledged before me this
by and
behalf of ~he City of Stillwater.
Addendum to Recycling Contract
2000-2002
Page 2 of2
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December 27, 1999
City of Stillwater
216 No. Fourth St.
Stillwater,:MN 55082
Re: Charitable Gambling Premise Permit
Stillwater Area Hockey Association
License # B"()3375
Dear City Clerk Morli Weldon:
An~~b~g is !b~ Pf~mJ~~ p~.rmh f~P~W~ ~ppH!;~!k>n fOf !b~ oP~fa!iop of ~h~J~ g~mpHpg ~! !h~ M~g
Capper Saloon & Eatery, located at 219 S. Main St. We will not be renewing our premise permits at
Brine's Restaurant or Cat Ballous at this time.
The renewal is effective 04/01/00 through 03/31/02.
'fhe profits from charitable gambling are being directed to ice costs, in order to keep the cost of playing
hockey as reasonable as possible. In doing this, we are hoping to make playing youth hockey available to
as maay cliildt'en in out' community as we can.
Since our last license renewal, our Lawful Purpose Contributions were as follows:
3-17-98: $ 1150.50
. 2-16-99: 4741.45
4-12-99: 33,088.06
11-16-99: 5513.06
For a total of$45,BO.07, which helps pay for ice time costs for our hockey players. It also helps pay for
the Stillwater Area Hockey Association's contribution to the St. Croix Recreation Center, which benefits
many community activities.
Thank you for your attention in this matter and please let me know if you need any further information in
order to process this application.
. ai'\ /}
I '1~t.I}
({,{Ai!1-..JI-J :;<~. ~
Carla 1. Love, Gambling Manager
Stillwater Area Hockey
(651) 436=3207
.
State of Minnesota
Gambling Control Board
Premises Permit Renewal Application
F or Board se Only
Amt Pd
Check #
Date
Initials
LG214PPR Printed: 1l/15/1999
License Number:B-03375-002 Effective Date: 4/111998 Expirntion Date: 3/3112000
Name of Organization: H6ckey Stilltl'ah:r St CIUU Valle)" Amateur Assoc 5Jd!~Jef frre"'J..l{)ckl.JA<....:5C<:l~L-hCr
Gambling Premises Information
Name of the establishment where gambling will be conducted
Madcapper Saloon & Eatery
224 S Main St
Stillwater, MN 55082
County: Washington
Note: Our records show the premises
is located within the city limits
Lessor Information
Richard Chilson
224 S Main St
Stillwater, MN 55082
Name of the property owner (If different):
Square footage leased per month:
Rent paid per month:
Square footage leased per bingo occasion:
Rent paid per bingo occasion:
20.00
500.00
Bingo Activity
Our records indicate that Bingo is not conducted on these premises.
.
AdVQf\tt Se..I+ S6..c-Uj-'<-
~\ ~ j ole 4- l.-cdlil f i I'\oU Ave.
5-h /1 t-0o...k{' I rv'10 550 3' ;L
Storage Information
Ci-u-e.p S-lcr~L. _
35"0 jJ,6fCrclX ((.
!.-.du ICLN':t, fY\ IV 550'-/3
Bank Information
1st State Bank of Bayport
950 N Hwy 95
Bayport, MN 55303
Gambling Bank
Account Number: 4810609
On the lines provided below list the name; address and title of at least two persons authorized to sign checks and make deposits and
withdrawals for the gambling account The organization's treasurer may not handle gambling funds.
Address
City, State, Zip Code
Title
~ fa nrl . fVJ/J 5Sot.j3 ~
U-h~j();l I, mtJ ~5t Lj;2,
l tI I
(Be sure to complete the reverse side of this application)
This form will be made available in alternative format (ie, large print, braille) upon request.
Page I of2 (Continued on Back)
.
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RESOLUTION NO.
APPROVING RENEWAL OF MINNESOTA PREMISES PERMIT FOR GAMBLING
FOR STILL WATER AREA HOCKEY ASSOCIATION
AT MADCAPPER SALOON & EATERY, 224 S. MAIN STREET
WHEREAS, the Stillwater Area Hockey Association has submitted an application to the
City of Stillwater requesting City approval of a pending Minnesota Gambling Premises Permit
renewal application; and
\VHEREAS, it has been demonstrated that the organization is collecting gambling
monies for lawful purposes;
NOW THEREFORE, BE IT RESOLVED, that the City of Stillwater approves of the
gambling license requested by the Stillwater Area Hockey Association at Madcapper Saloon &
Eatery, 224 South Main Street, Stillwater, Minnesota. The Clerk is directed to sign the
acknowledgement on the permit application and to attach a copy of this Resolution to the
application to be submitted to the Gambling Control Board.
Adopted by the City Council for the City of Stillwater this 4th day of January, 2000.
Jay Kimble, Mayor
Attest:
Morli Weldon, City Clerk
Men10randtnn
To: Mayor Kimble and City Council Members
cc: Nile Kriesel
From: Larry Dauffenbach, Police Chief
Date: 12/29/99
Re: New CSO Vehicle (Animal Control)
In the 2000 capitol outlay budget, there is money budgeted for a new animal
control vehicle. I would like to order the new vehicle off the state bid. Eggebrecht
Chevrolet has the state bid for 2000 Chevrolet S-10 4x4 pickup trucks. The cost of
the vehicle is $18,885. It will be exactly like the parking vehicle ordered last week.
I can save the City some money on the extras if ordered together. The extras include
extended warranty, bed liner, topper, graphics, emergency lights and installation.
The total cost of the CSO vehicle is $23,142. I expect this vehicle to last 10 years.
.
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1e
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RESOLUTION NO.
APPROVING PURCHASE OF PICKUP TRUCK
FOR PARKING ENFORCEMENT
BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the purchase of a 2000
Chevrolet S-10 pickup truck from Eggebrecht Chevrolet, Duluth, Minnesota, at the Minnesota
state contract bid price of $18,885, plus extended warranty, topper, bed liner, graphics, and
emergency lights, for a total cost of $23,142, is hereby approved..
Adopted by Council this 4th day of January, 2000.
Jay Kimble, Mayor
ATTEST:
Morli Weldon, City Clerk
Purchase Proposal for Community Service Vehicle
--T-~--J---'~~~~~I~~u-~-'---- .-___-:~___--=~_=_J--u-
Vehicle I - Eggebrecht Chev - State Bid J.
--t----- -_ ___ __. _ _ ___'__ . ____________. _.____ _On' __.__.___._ ___
! 12000 C~~vrol~~?-19J~_pec~ attache~Jn__: $18,855.00
, . ,
: . i
----.- ---.- -..__.I. -. . __ ___ __ ___ ___. _ _ ..._u .._______.__
J ~~_i':l? LininQs ~. ____!350.00*
.
Bed Liner
--.----r- -
, I
Topper ! i Dura Top
I I
I I
Graphics Graphix Shoppe
----1-- ---
. /-- n_.I_-~ -~ _ ._____u__.________
Lights I ISeacom
--.-- r' u, - - u - --j----
inSlail-l= . -=: ~~i1c~m I .
Sales Tax 1*(Approximate)
- 1-------1___~=~_ ~-__ .--.-:-~_
Total I I
$800.00*
__L__ $270.00*
i
I
[___~_1 ,377.0Q_*_
$1,200.00*
I $260.00
- -- ---------- ---1-
--.- -.---- -1'- -----------.
$23,112.00
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!\'IIVID Contract Search Results
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Propared for:
STILLWATER POLICE DEPT
Attn: CINDY
216 N 4TH ST
STILLWATER, MN 55082
Work: (651) 351-4930
Fax: (651) 351-4940
C H E V R 0 LET
J'ehic/c SUJIIIlU/lY
CODE
CT10653
1SF
lSZ
285
CaF
FE9
M30
GU6
GeO
8U4
OSF
Z8F
AM6
C60
ZQ3
UM7
A28
U16
VQ2
Tro
ZY1
MODEL
2000 4WD S-10 Pickup Ex! Cab 6 l' Box Fit
Prererred Equipment Group 1 SF
PreferrAd Equipmonl Group Discount
Base Decor
Floctslde Body
IncrcoaC<l CapaCIty Suspon9ion Package
5150 Ibs GVWR
F aderal Emi ssion Requirements
No Emission Override Desired
Vortec 4300 V6 SFI
(Includes Engine & Transmission Oil
COolers and U16 Tachometer)
4-Speed Automnlic with OVOIdrive
EloctroniCRlly Controlled (Incls Brake.
TransmisBlon Shifllntorlock)
3,42 Rear Axlo Ratio
Locking Differenlial
SEO Engine Block Healer
Provides an Engine Block Healer and
Hook-Up Cord,
Include<110 V10 COld Cllmnlc Package
Lead Time is 4 Weeks,
15" x 7" 51001 Wheels Painted Argont
w/Bleck Center Cap
P235/70R-15 All Seasons 81 ackwoll
Sleel Belled Radial Ply
(Incls Front. Rear and Compact Spare)
P235/70R.15 All Seasons 81ackwall
Full Size Spare Tire
(Inds 51 eel Wheel)
60/40 Splil 8ench Seat w/Arm Rosl
(N/A w/L35 8. M50 or 1SF and C.l0.0J)
Air Condllloning
Cruise ,Control end Comfortill SIooon9
Wheel
AM/FM SIOroo ETR w/S&S. Digital Clock
Sliding Rear Window
Tachomoler
No Holdback W.tl1htlld
Bid Assistance
Retail Amenity 001010
ThiS Option Includes a Credll for a
Full Tank of Fuel.
No Special PalnlS Desired
Solid Palnl
Paso 1 O/lC!'Y'100< 14, 1999
D~C-14-13~9 G~:39
~:B 7.n 581:
~ ~;.,;t:
Prepored by:
Bob O'Hara ..
Eggebrocht Chevrolet Bob O'Hara
4183 Hames Road
Duluth, MN 55611
Phone: (218) 727-7481
Fax: (218) 723-6811
.
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MSRP
18,7132,00
(226.00)
N/C
NIC
N/C
N/C
N/C
N/C
N/C
N/C
1,095.00
N/C
270.00
33,00
.
N/C
NIC
95.00
(250.00)
BaS 00
395,00
226.00
120 00
N/C
N/C
/'l/C
N/C
N/C
!'J/C
.
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- -'"
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L.>14/~~ 13 :JO
.
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DEALER/SPECIAL OPTIONS
4 MUD FLAPS
General Molors Commercial Protection 6 years or 60,000 mile Service Contract
o deductable
SUBTOTAL
ADJUSTMENTS
DESTINATION CHARGE
TOTAL PRICE ($)
;U:!::i.::Gc,!::ohL.HI Lrl!::VhU_!::1
Proparod for:
STILLWATER POLICE DEPT
Altn: CINDY
216 N 4TH ST
STILLWATER. MN 55082
Work. (651) 351.4930
Fax (651) 351.4940
CODE
39U
MODEL
Indigo Blue (Mel)
No Lo.....er Color Available
No Stripe Available
Graphite DelulIo Cloth
No Stripe Color Available
SUBTOTAL
12H
DLR1
GMPP
EPA City: 16.0 mpg
EPA Highway: 21.0 mpg
EPA Highway Cruising Range, 418 ml
~HX:21~-J23-b~11
~:Ht.;,c
L
Propl1lrod by:
Bob O'Hara ..
Eggebrecht Chevrolet Bob O'Ha; d
4183 Haines Road
Duluth, MN 55811
Phone: (218) 727-7481
Fax: (218) 723.6811
MSRP
N/C
NIC
N/C
N/C
N/C
21,325.00
70.00
1,745.00
1,81500
0.00
535 00
23.67S.00
These prices mey not reflect the ultimate vehicle cost. in viEl'.... of future manufacturer rebates, allowances,
incenlives. etc. Prices and specifications 8ubjectto change without notice. Federal, slate and locallaxes
extra. An asterisk [-] indicates that the options have been altered by the dealer, All sales prices
established solely by dealer. The graphic printed on this roport mAy not renectthe vehIcle chosen,
I ~~; q ~. In
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ReVised 11/24/1999
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Pago 2 Documber'~ 199s
D~C-14-1~~? 11:!3
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HhillU Linin!;s of \\13. lne
Rhino Linings@
of White Bear, Inc.
3630 Scheuneman Road
While Bear Lake, MN 55110
(651) 426-0998 . FAX (651) 429-0703
Toll Free 1 (877) 426-0998
www.rhinoliners.com
Estilnate
Application: Chevrolet S-l 0 Pick-Up Trucks (2)
Protective Coating (in either black ur charcoal) in the inside of the pick-up box and over the top
of the rails.
Cost: $350.00 a truck
Total: $700.00 for both Trucks
DEC-03-19S9 15:25
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6514290703
98;~
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URA*
OP
HIGHWAY 5101,NORTH ROGERS, MINNESOTA 612. 428 - 2611
(/~, -: .~:- [;~[ LuDDi) DR-. P.Q,,~~:,-~.~~~!t~3.Z&-
" / ._) { - ( /"" r::: :< '0
SOLD TO: ''''~':~ /);'/('!-(fICL. /JlA .S ~___' PHO"Ei(::;<j_/~!I./
--. __.0- ___. ,
AD ORES S S (t LL.WIY;::';:1-=:7:-~--pi)'t_! <.1,-: D,7: I'T':
DATE ORDERED: /
,
SAlESMAH: /J '.4:" 7 Y
..., .'t
... '. 1 ...
.-- - / .
OATE PROMISED:
-)
. ' i...~ r . ,f(.
MODEL:
CONTOUR ALUMIHU~ CONTOUR PANELED' IHSULATED___ OUTDOORSMAN___
FIBERGLASS___ AERO-RISE CONTOURED OUTDOORSHAH
TRUCK SPECS:
Y EArc; 7
J I
.OOWS:
MAK E/', 11.--:' \ "
'_. C rA-' I.
HEIGHT...:l/7
,
lEHGTH) li'
WIDTH/ j
I ~
C^B ^rtGLE
SIDE:
FRO" T: PIC T U R E WI" 00 W 'x"" S II 0 I
~ .
f'€O~62-
CARliO
S'5 () ;Jiy I
~V Ll [l -' -<- / Z-
Dt <..-v tL- - /t;?! /-( fL. .h,
ft;) (-z - q 7 7 -<:{ 2 c::; 2-.
RADIUS
OPU'A5
DOUBLE BUBBLE: SOLAR___ COPPER
BLUE
)I
COLOR: ROOF': SJLYEP..,
REAR DOOR
FUll BACK SPECS: Doueu- /)oo,LS Pf:.'J<.:
T R U C K II [ D l EN G T. H C.) :1 DOOR WID T H ~
OPTIONS A"O SPECIAL INSTRUCTIONS:
~,
,( CO r
(- I
\ I ,-:;; I I T
'( r.... I \J.
SIDES
HALF BACk
.OMER SIG"ATURE
DATE DELIVERED:
)(!) ,-=: ()
SERJ~l'
Ft=Gi"l
!JFHF 1:-: SHQF='F'(:::
FH:-: 111:1.
b':~l t,S3 ':1,".\11
[Ice. 0'3 1 '?'?'? L'd: 1:'t::Fr'j F 1
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- -; Sf7(CJPr!~
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651-683.9665
Fax: 651 -68J-~17 40
TOil Free: 888-683-9665
32<10 Mike Collins 0,
Eagan. Minnesota 55121
Quotation
,. , . ,
" : '~"..'"j :,-" .' .
Date:
12/9/99
STILLWATERPD
Net 30
Our dock
1 Week
Shawn Donovan
Quote No:
Terms:
rOB:
Delivery:
Quoted by:
TO:
Cindy Jacobson
Stillwater Police Department
212 North 4th St
Stillwater. MN 55082
Phone 651-351-4930
Fax 651-351-4940
Thanks lor the opporlunity 10 quote the following:
" .,.,...... t~ /..~ .-~. ~- ~. .' . ., .. , , " .. ; .'..1. '-;'~ :'.. ::.:. .:~ ;J},: .;, :'.:, ':~ ""..'.: ,::, ; .:;. :: . ~I
.,. " f"',:':., ., . . . .. ~,I . , , , '. ',,1."" " .'
ITEM NO, aTY DESCRIPTION UNIT PRICE TOTAL
A. 2 Custom Squad Marking Kits for Dark Blue $270.00 $ 5.:10.00
2000 Chevy S-1 0 Extended Cnb p/U Trucks
For Parking Enforccmr?1l1 ;:Jlld COlTlIlllJrllly
Service Oifrcer.
Subtotal $540.00
Tax r.,(e (%):
S/lipping
TOt.ll $5/10 00
rEC-O?-l3?? 16:03
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tillwater Equipment Company
Thomas R. Johnson
123~0 77lh Sbeel North
Shllwoler, MN 55082.9265
BUS:(6 J 2)430-8844
FAX:(612)430.8845
TOLL FREE: 1-(888)430.8846
C9ny (de
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MEMORANDUM
TO:
Mayor and Council
FR:
City Coordinator
RE:
Forestry Consulting contract
DA:
December 28, 1999
Discussion:
Accompanying this memo is the Forestry Consulting contract with Plant Health Associates for
2000 and a report of activities/ work programs that were accomplished during 1999. I believe
that Kathy Widin has done a very good job of assisting the city in a number of issues related to
tree maintenance and preservation. Therefore, I would recommend the approval of the contract
and the work programs listed in Exhibit A.
Recommendation:
Council approve Forestry Consulting contract with Plant Health Associates (Kathy Widin)for the
year 2000.
/J1~
RESOLUTION NO.
APPROVING RENEWAL OF FORESTRY CONSULTING CONTRACT
WITH KATHY WIDEN, PLANT HEALTH ASSOCIATES
BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the Agreement between
the City of Stillwater and Plant Health Associates for forestry consulting services for the year
2000, is hereby approved.
Adopted by Council this 4th day of January, 2000.
Jay Kimble, Mayor
ATTEST:
Morli Weldon, City Clerk
.
.1
.
.
EXHIBIT "A"
FORESTRY CONSULTING WORK PROGRAMS
FOR YEAR 2000
SERVICE
Maintenanee or
Public T~e5
workshop on prq=<:r
pruning techniques and
other tree maintenance
issues for Ci . workers
recommc. atlOns lOT
bouteyaru tree planting
spaces
D HOVRS
s
.
I corii- ete im'enrones ot
I ;~ in City parks .
Lowell, others ._,
revIew SLatus and
prepare proposal f< JT
maintenance Pft>g!'um
for public lree~
12
pen
lX
6
.
SCRIPTJ ON/P OSE
o dv'Ile In CtX1pcration Wilh
Public Works
to Increase e expertise and
level of care of ooulcvard and
other public trees maintamcd by
Cit workers
prepare wnUen gw incs tor
boulevard lree planting -
location, size of space required,
etc. to impruve
sUrYi"aJ/pl~U1cl1t ct" trees
anted on the btXllcvard
inventory to be used to
determine mainternmce neees
for tree:> in ublic par}:;s
to tmpro....c the health anc eyel
of care of public trees - for
boulevan:1 trees:l. 'drive-bY'
boulevard tree l.:unUition survey
should be done fmt as well u..."i
an approximate count of
boulevard trees in the Cil)'- tiu:!
will aiu in preliminary
reu.Jtnmendations for
maintenan~
*T 0 be one lD coopenll1< m WIlli
Plannin
~.commc auonslgm<1e1UlCS zor
piantings to enhance native:
specie'; along CILY (jreenv.a)~
4 anides for Cirv. ~.S e~l.e1" 00'.
wocxiy plant selection,
problems and care to provide
more practical tree info. to
residents
EXHIBIT "A" (continued)
mamtaln forestry 'hot 25 held phone calls I rom resident.;
line' emu maJr.e ~ite vi~jt'l re2ilrdil:~
... ....
tm; inse'.;L, di:.;ea.-;e am! culLunll
problem'!
Tree Protttlton
cnrl!pfete tree proux:uon 5 to Council 1/4100 - meeting and
ordinance linal ed1lm g
Site gC~l1gn review [or 20 (20 ~it.es e:-stJrnared) rOI" revIew
wooded lot:; - Libert y or building placement, tree
and L~gends (paid bl dnelopment project) location and protection
dcvcloJXIlcnts
oaK WII\ 5 survey lor wk. wilt lI1i'ct.:tion
--- centers \\ilhin the City
grant writing - Forest 10 to pmviik some ~'OSt-sharc
Heal lh grJ.nt for oak funds to help pay for RX)( graft
wilt control disruption to control the spread
oi oak wilt
. other :lite: rcvlewitrer
10 to provide gUIdelines, SHe
prote~-ti(m and (:Jome hC'lur~ po~sihly paid by review for projects regarding
management pr<)J~l'; cieYe!op~t pmjCl..ill) trce sc!caion, planting. care and
protection
Estimated Hours for 2000: City. 105 @ $33.00lhour = $3,990.
Dtveloper - 20.30
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12/2~~,"9S
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1'1AGhUSCN ~HW F j Rl'l "' '" I LE K.R I ESEL
"10.012
[;02
FORESTRY CONSULTANT CONTRACT
TillS CONTR.o\CT, is made January 4, 2000, between the City of Stillwater, a Home
Rule Charter City of the third class, existing under the laws of the State of Minnesota. with
offices at 216 North Fou.t1h Street, Stillwater, Minnesota 5.5082, ("City"), Nld Kath)" Widir:.,
Plant Health Associates, Inc., 134Si Six1h Street North, Still\\'ater, Minnesota 55082
("Consultant'').
RECITALS
The City desires to retain the services of the Consulta11t to provide consulting services in
the development and maintenance of a forestry management program,
Consultant agrees to perform these services for the City under the terms and conditions
set forth in this Contract.
In consideration of the: mutual prorr.lses set fortl herein, it is agreed ber.\ieen the City and
the Consultant as follows:
SECTION I.
NATURE OF WORK
Consultant "ill perform the services as listed in Append~ "An on behalf of w~e City.
SECflON Il.
PLACE OF \-VORl{
It is Wlderstood that Consultant services will be rendered largely in 'lie field or at
Consultant's place of business and not in the Or1ice of the City.
SECTION Ill.
COMPENSATION
l. City will pay the Consultant on a monthly ba~is in accordance \1tith t.~e follow1ng:
a. S38.00 per hour for services listed in Appendix .tA" or as othervvise
approved.
b. Ordinary and necessal')' business ex.p~nses incurred by the Consultant and
attributable to the work will be reimbursed by the City provided that prior
written approval is given by the City.
2, Consultant shall submit an invoice to the City to receive: payment for services,
The invoice shall contain a description of t.~e services rendered bcluding the dates and hours the
work was performed. The City shall pay Consultant within seven (7) days iron: the date of L.1.e
next regularly sche:!uled City Council meeting nfter the invoice is submitted to the City.
Page 1
12/27/5'-:
15:38
MAG~t.5tINU[q,,-F:RM ~ NlLE KRIESEL
~O. 012
SECTION IV.
STATUS OF CONSULT ANT
This Contract calls for the performance of the services of the Consultant as a.:.,
independent contractor and the Consultant will not be considenld an employee of the City for
any purpose.
SECTION V.
INDEMNIFICATION
Any and all claims that arise or may arise against the Consultant, its agents, serva.~ts or
employees as a consequence of any act or omission on the part of the Consultant or its agents,
s~rvants or employees while engaged in the performance of this Contract shall in no way be the
obligation or responsibility of the City. Consultant shall indemnify, hold ha.'"Inless and defend
the City, its officers and employees against any and all liability, loss, costs, damages, expenses,
claims or actions, including attorney's fees, which the City, its officers or employees may
herea.fier sustain, incur or be r~uired to pay, arising out of or by reason of any n.egligence or
willful act or omission of the Consultant, its agents, servants or employees: in the execution,
perfcrmance or failure to adequately perform Consultant's obligations under !bis Contract.
SECTION VI.
~UTHORlTY
The City he:eby grants to the Consultant all authority reasonably necessary to pU-l"Sue and
achieve t.1.re objectives of this Contract.
SECTION VII.
DURATION
This Contract will be in effect from January I, 2000 through December 31, 2000 and will
be renewable on an W_l\ual basis upon mutual agreement by both parties. Tbis agree:nen~ may be
terminat~d b;' either party upon sixty (60) days wrinen notice to tennirllne the agreement by t.'r}e
party .
IN \\-1rNESS \\t1iEREOF, the parti~s set their hands this _ day of Janua.!"'j, 2000.
CITY OF STILLWATER,
a Minnesota municipal corporation
Jay L. Kimble, 1vtayor
Page 2
[;83
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12/27./9S
15:38
I"IAG1'l!SON L=1W F: RM ~ N: LE KR 1 ESE...
t....(, . 012
[;18.1
ATTEST:
Mcrli Weldon, Clerk
PLA.~T HEAL TB ASSOCIATES, INC.
Kathari'1e D. Widin. President
STATE OF MINNESOTA )
) ss
COUNTY OF W ASHL.~GTON )
On this _ day of December, 1999, before me, a Notary Public within and for said
County, appeared Jay L. Kimble and Morli Weldon, who, being by me duly sworn, did say that
they are, respectively, the Mayor and City Clerk oftbe City of Stillwater, and that this instrument
was signed a.,d sealed in behalf of the City by aut.ltority of its City Council, and t.."tey
acknowledged the said instnunent was t."'1e free act and deed of the Citf.
Notary Puolic
STATE OF r-..fiNNESOTA
)
) ss
)
COUNTY OF WASHINGtON
On this _ day of December, 1999, before me, a Notary Public 'Within and for said
County, Katharine D. Widin. who, being duly sworn, did say that she is the President of Plar:t
Health Associates, Inc. and that this instrument was signed as the free act and deed of t1e
corporation.
Notary Publi~
Page 3
'::to
PUL\l HEALTH ASC
To: Nile Kriesel, Coordinator
City of Stillwater
From: Katharine WldJh, Ph.D.
Forestry Consultant
Re: 1999 Forestry Program Report
1 '},/27/99
This yror, I have been involved in a number of projcct.~ for the City related to tree
pmt.cction, LrCC selection and <:an::, ~nd woodland ll1aIl<1getJ\\:ul. A li:stine ur lhese projecl~,
and the hoUJ':'i spent on them in ]999, appear below:
RS
6
S ATUS
comp c two mventones
and reports - () ePl pending in
year 20CJ0 after discussion wi th
Parks l.
aruc es wnllen:
1. O1k Wilt
2. The V.uue or Tree:!
3. Shrubs lor Wildfife
4, Fall a Good Time to <':heck
fur Tree Problems
5. Tr~ Pl't)~lil)u Ql\Jitl.i;\l'~c
Meeti n
have relUrncd phone calls (60)
from residents and made site
visits (37) regarding tree insect,
ili.~ and cui Lund pwb!em:s -
this service has been very much
. ialed b rc.'5idcnts
t IS projocl took much lon~er
than anticipated, primarily due
to objections by a group of
residents which added
re...isions, pYblic mct:tings and
presentations - process
ultimately rcsultc\i ill a tr~
pro~'ti()n ~m1inance ~lable
to residents on both sides of'the
lSSU~
romp e a W . aJl
managemenl plan for residential
IOT.~ in Uberty; completed tree
maintenance recommendations
f()f lbe Liberty tnuJj CQU1P{~tcd
an oak wJlt survey in Liberty;
completed a management plan
for lhe 5A Leg~nds Park
!-,l
maiuWlI fl"ll~)' 'h'.)l
line'
24
tree protection
ordiDWlce
w an
management ~ liberty
and Legend!ol
dcvcloprnent'i
.P02
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'5'0
PU.""T HEALTH ASC
P03
.
Stillwater Forest,., Proaram . 1999 Flna) Report. 2
SltC 31gn revlcws or
wnnded Int..... - Li he'1v
lj~vdfJ ncnt ~
O( er site review/tree
pl'Otcction and
managemenl prl~ecL"-
educational materials
fact sheet.., bulletins,
tree protection and tree
planting ~t~5
6
I Site revIews
year
prepured 'r(11;1 shee!" or
residents on Construction
Damage to Trees, galhered i nfu.
bulletins on tree protection and
cure for building pennit
application packets, revised the
Irce prot.ecU<.1D and planling
standards written in 1998; misc.
\fee care j:;~~
rCY1CW Ql Kr..ull prognuTI
...' replace large trees under 3.
phase power lin~ (m(JNl allmg
counL ,nuL cilY, ruuU:S)
mccungslp nc conversanons
with Steve Ru.'lsell umJ Nile
Kri~l; re tion of rc rts
16
ReYleW
Progrd.m
z
ogmm -
Total Hours: 186.5 (215 estimated)
(City) = 151
(Developer) = 35.5
.
A number of pr(,~ects were cl.JIllpleted this year. A (though the tree protection
',.'IuiuClI1Ce took nKJre time than anticipated, I think the current draft will result in increased
tree protection while also being reasonable and enforceable. A number of residents,
~ncluding lh<~ who spoke at public meetings regarding the tr~e prt)la.1ion ordinance, have
req~ted that the City, 1. take care of lhe public lree8 and 2. provide rcsidcnt8 with m(.1Te
information on how tn manage trees and woodland areas on private prl~Y, With this in
mind, I have prepared a proposal for the Forestry Program for the year 2000 (Exhibh A).
.
Mem.orandmn
To: Mayor Kimble and City Council Members
cc: Nile Kriesel
From: Larry Dauffenbach, Police Chief
Date: 12/29/99
Re: Police Staff and Command School
Craig Peterson is doing an excellent job as Captain. There is a 10-week staff and
command school I would like him to attend. The school is out of Northwest em
Traffic Institute sponsored by the St. Paul Police Department. The cost of the school
is $3,150.00 and will be paid for out offorfeiture funds. The school is held locally
at Metropolitan State University Midway Campus. The school should give him the
skills necessary to excel at the captain position.
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The Saint Paul Police
Professional Development Institute
is sponsoring
N orthwest~rn Traffi~ I~~titute
School of Police Staff and Command
The Saint Paul Police Department's Professional Developmentlqstitute is
sponsoring the Northwestern Traffic Institute ten-week School of Police Staff and
Command. The program is intended for mid and upper:~~vel maI]agement
personnel. The students attending must have a minimum of two years supervisory
experience and be prepared to complete upper-division university cOtJfse work.
. . .
Upper-division course work presumes that a student has the.~~tIity~o:.write a 15-
20 page reseCifchpaper, perform arithmetic operations Jmd ui14er~~ah4,,:~lementary
algebraic notation, read, comprehend and retai!l~ss,ignedrn~!~r:i:~s\!n Jext books,
professionaljollmals, trade magazines, and othersOUrses,alldsCl"ltfgJ.lt~ time to
complete out-of-class .feadinga~d writing assignments; "' ...
Dates: March 20, 2000 - June 9, 2000
No class from April 24 ~ May 5
Time: 0800-1630 Monday through Friday
. -,.
Location: Metropolitan State University,MidwayCampus
1450 Energy Park Drive ........
S1. Paul, MN 55105
Room: Lower Level 4
Cost: $3,150.00 per person
To request additional information and/or registration materials,
call Sgt. Paul Strong or Gina Mitchell
Saint Paul Police Department Training Unit at (651) 292-3555
RESOLUTION
REAPPORTIONlL~G SPECIAL ASSESSlVIENT
FOR PARCEL #33.030.20.22.0006 PURSUANT
TO SUBDIVISION OF PARCEL
\VHEREAS, the City Council of the City of Stillwater has adopted the special
assessments for local improvement #340, Lily Lake Storm Water, and
\VHEREAS, the property owner of parcel #33.030.20.22.0006 has requested and
received approval for a subdivision of the parcel, and
\VHEREAS, it is the policy of the City of Stillwater to reapportion assessments for
parcels that receive approval for subdivision, and
\VHEREAS, the dollar amount of the special assessment outstanding for parcel
#33.030.20.22.0006 is $675.05.
NO\V, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Stillwater that the following special assessments are approved for parcel
#33.030.20.22.0055 for $337.53 and parcel #33.030.20.22.0056 for $337.52.
Adopted by City Council this 4th day of January, 2000.
Mayor
Attest:
City Clerk
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RESOLUTION
REAPPORTIONI1~G SPECIAL ASSESSlVIENTS FOR
PARCEL NUMBERS 28.030.20.14.0046, 28.030.20.14.0047,
28.030.20.14.0048, 28.030.20.14.0050, 28.030.20.14.0058,
28.030.20.14.0065 PURSUANT TO SUBDIVISION
'VHEREAS, the City Council of the City of Stillwater has previously adopted special
assessment rolls for local improvement #257-2 and local improvement #341, and
'VHEREAS, the balance of special assessments for local improvement" #257-2
outstanding as of December 31, 1999 is as follows:
#28.030.20.14.0046
#28.030.20.14.0047
#28.030.20.14.0050
#28.030.20.14.0058
$1,189.64
1,791.04
5,571.61
2,107.04
Total
$10,659.33 and,
'VHEREAS, the balance of special assessments for local improvement #341 outstanding
as of December 31, 1999 is as follows:
#28.030.20.14.0046
#28.030.20.14.0047
#28.030.20.14.0048
#28.030.20.14.0050
#28.030.20.14.0058
#28.030.20.14.0065
$2,593.92
2,346.88
5,867.20
8,275.72
833.76
988.16
, Total
$20,905.64, and
'VHEREAS, the property owner has requested and received approval for a subdivision
of the aforementioned parcels, and
'VHEREAS, it is the policy of the City of Stillwater to reapportion special assessments
for subdivisions.
NO'V, THEREFORE, BE IT RESOLVED, by the City of Stillwater that the following
special assessments shall be apportioned to the new parcels as follows:
257-2 341
#28.030.20.14.0066 -0- 7,133.09
#28.030.20.14.0067 1,788.41 2,476.74
#28.030.20.14.0068 1,192.27 1,669.75
#28.030.20.14.0069 5,298.27 6,642.04
#28.030.20.14.0070 2.380.38 2.984.02
Totals $10,659.33 $20,905.64
Adopted by City Council this 4th day of January, 2000.
Mayor
Attest:
City Clerk
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DEC-28-1999 15: 15 FRO'1 CiT''''' CF ERYPCRT
TO 4308889 P. 03
612 4397319 P.02
.
Oec-2Z-99 03:31P Legis1a~ive Assoc;ates
.
~mber 13, 15i9 (RevIsed 12122199)
SUbjGCt: Projected Taka and Estimat8d Budg4t for Preliminary
Leglalatlve Wort fOT Perro Creek FundIng of ~.2 MUllen In
the 2000 legislative S...Jon.
r".8 10 Be C<M1tpleted from .January, 2000, through April, 2000.
&tlma*! Hcurs.
1. Maintam communications with Ken Hartung. Project
Adminis1rator7 and the MSCRWSO Board as fle
prc<:ess progresses. and iofom1ation is received from
1M Committee feadership. NJenct offidab. and the
Governor's Office.
12 hrs,
2.
.
Mmngs With PFA and WJF administrators 10 determine
U Ie aBaca tion of funds by the legislatUre in the
2000 Session.
3. Meet with Department of Finance cffiC.a!St prepare 10 hrs.
addilion2l materials, and make ootslde contacts in an effort
to change U,eir po$itlor1 that the Perro Cre$ PtCject is not the
responsibiUty of the State.
4hrs.
4. Work with Department of Corrections offic'.aIs to ... "1'$.
determine the focation of funds, and to obtain
construction funding in the 2000 Capltal outlay budget.
5. The basis for our request is ~e imminent danger of 6 hrs.
flOOding 10 homeowners along Parro Cleek. the
roadways 8roond. tho Prison Pcmd, Andersen Window
property. and other areas. The potential fIoodfng Issue
r9quires wct1cing~, and the support of DNR Waters
DIVIsIon.
(1)
.
('--.
1,....-.
.~.
DEC-28-~9SS 15;16 FROM CITY O~ BAYPORT
Dec-22-99 03:31P LQgislative Associates
TO 4300EiZl3 P. 04
612 4397319 ' P.03
6. Work 'Nith House and Senate Commltee 40 hrs.
Chairs and staff to assure 1tle InformatIOn needed Is .
provided in the Ceoember and January Heatilrgs and
throughout the Legislative Session
7. Thg fOIJenl.'hg House and Senate Committees witl be
involved in the approval process for 1he $3.2 melior.
request we waf be making. Since 1999 is rnrt the year
for a major bonding bift. the ccmmittees wit! be much
mere conservative on the projsd$ they approve.
While an of the following Canmiltees may not reqUire a
hearing, most probably wm. In the event lhere Is no
h1:aring. then lndMdual meetings with the leadership
of those committees must be arranged.
The House and Committees that must pass the request
inciudes the following:
House Judiciary Committee
House Judidary - Finance Division
Hous& Ecooorric Oevelq;ment and
International Trade
House Economic ~m and International
Trade. Ananoe Division
House Environment and NaluraJ Resources
l-klU5e Enwonment and Natural Resources.
Finance Division .
House Capitallmestinem Committee
The Senate Committees that must appove the reQ{Jest
includes the followlng:
Senate Crime Pmvention and Judidary Committee
Sernlte Crtme Prevention and Judicfary BUGget
Committee
Senate Jobs, Energy, and Economic Development
Senate Economic Development Budget Cormllfttee
Senate Environment and Natural Resources
Sen;rtG Em.1r'onm9nt and AgriC\lftu~ Budget
COmmittee
Senate Bonding Commi11ee
8. Set up as many hearings as possibfe With the Legisiative 12 hrs.
Committees prior to the beginning of U'1e 2OCO Session.
We Will have more time during the interim to discuss with
them a very ~lex situation.
(2)
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DEC-28-:S99 15:16 FRJM CITY O~ EPYPORT
Dec-Z2-99 03:32P Legislative Associates
Te 430828S P.05
612 4397319 P.04
9. Wen with Project Administrator, the Middle St Croix 12 hrs.
. Ritrer WMO in the preparation of tesUnlCC"f/ and mataiaIs
to be provided for the Committee Chairs and staff.
10. Work with the Governor's staff, and Corrections. 6 hrs.
Economic De'Y~ DNA, a'ld Oept cI Financs
tc reduce opposition 10 the funding of the PQrTO CrgeIc Project
11. Work with tt!e ~r'5 0Ifice to prepars the format ;;1d
ia~ bettl House and Senate bib for introdudicn .
12- Prepare materials for meetings and foflow-up 20 hrs.
confinnations, reports and teaers altai' each
meeting.
14. Keep SerlS1e and House Research fawyers 15 hrs.
and Corrvi~ std Involved in the process throug~t
Ihe Secsion..
15 Check Committee schedules and attend all scheduierl and <<J hrs.
special meetings 01' aU committees invcived In the process.
181 ~C'S
181 hours @ $OS.. $11,655.00
.
(3)
.
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1COd,-,.,g ~o A1I:l l-JC~:J ':'1 :~T. 66E:-82:-J3G
.
.
.
MEMORANDUM
TO: Mayor and Council
FR: City Coordinator
RE: Flex Benefit Program - waiver
of waiting period for Diane Ward
DA: December 30, 1999
Discussion:
Diane Ward was a former employee with the City and was recently re-hired by the City. Diane is
requesting a waiver of the time period (6 months) that "new" employees normally have to wait in
order to participate in the City's Flexible Benefit program. I do not see any problem with this
request and would ask Council to waive the waiting period.
Recommendation:
Council adopt resolution waiving waiting period for participation in City of Stillwater Flexible
Benefits program for Diane Ward.
4~uLL
RESOLUTION NO. 00-
WAIVING SIX MONTH WAITING PERIOD FOR PARTICIPATING IN
CITY OF STILL WATER FLEXIBLE BENEFIT PROGRAM FOR DIANE WARD
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the six month
waiting period for participating in the City of Stillwater Flexible Benefit Program for new
employees, is hereby waived for Diane Ward, based on her previous employment with the City
of Stillwater.
Adopted by Council this 4th day of January 2000.
Jay L. Kimble, Mayor
Attest:
Modi Weldon, City Clerk
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,
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RESOLUTION NO.
APPROVING AGREEMENT WITH BONESTROO ROSENE ANDERLIK & ASSOCIATES
FOR DEVELOPMENT OF A NATURAL RESOURCES AND
RECREATION MANAGEMENT PLAN
FOR THE BROWN'S CREEK NATURE PRESERVE AREA
BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the Agreement between
the City of Stillwater and Bonestroo Rosene Anderlik & Associates for the development of a
management plan for plant community restoration and recreational use ofthe Brown's Creek
Nature Preserve and adjacent area, is hereby approved.
Adopted by Council this 4th day of January, 2000.
Jay Kimble, Mayor
ATTEST:
Morli Weldon, City Clerk
.w
-
1\]1
Bonestroo
Rosene
Anderlil< &
Associates
8Dnestroo, i?csene, Ance dnc' ,":",550ciates. fnc is an A !fir'7B fiv I.::.' Acnon Eq;...'a! Oppo_r;L,"n/[j/ Emp/o;"E,r
:JrinCipals' Otto G. Bone::ro'_> p_~ . ~':)seph C Ar:der!ik, ?E. . ,\iiar'/in L_ 50rv212. FE_ .
Glenn R. Cock. FE. . ROGen G SC'""'unicht. FE. . Jerry A. Bourdon. r.E. .
PoDert W Rosene. FE.. ~ichc,rd E. ~:...:rner. PE. and Susan ;\'i. Eberlin, C.PA" Senior Consui:2:r'ts
,
AssoCIate PrinCipals: Ho\vard A. S2nford, P_E. . Keith A. Gordon. PE . RODen R_ Preffer:e, ?E. .
f<ichard W Foster. P.E. . Dav:d O. ;..8sKora, P.E. . PeDen C. Russek. A,I.A. . .\/2"rk A. H?rs:;n, FE. .
Mlchae! T j~autmann. PE . Ted K.:::;e!d. PE . Kenr:ern P. Anderson. PE. . Mar_< R. Roifs.?E .
Sidney P Williamson, PE. LS . Racer: F Kotsmlth . Agnes ;\11. j,,{ing . Allan 2:ck SCnmiGt. ,::J.E.
Offices_- Sr Paul. Roches~ef. \Xliilrr:2f and St. Cloud. .\1N . Milwaukee. WI
.
Engineers & Architects
l.t/eoslfe: W\NW bonestroo_com
December 22, 1999
Steve Russell
Community Development Director
Citv of Stillwater
216 North 4th Street
Stillwater, MN 55082
Dear Steve:
Thank you for requesting a scope of services description and estimate for completing a natural
resources and recreation management plan for the Brown's Creek Nature Preserve and related
open space area. Our proposal is provided in the form of this letter that, when countersigned by
the City, will become authorization for us to proceed with the work in accordance with the
Agreement between the City of Stillwater and Bonestroo, Rosene, Anderlik & Associates, Inc.
dated November 30, 1999.
Project Description
.
The City is purchasing the Brown's Creek Nature Preserve area and plans to restore native plant
communities on the site and develop the area for passive recreation. Bonestroo has worked with
the City during the past year to complete a natural resources inventory and plan that included this
site. The City has received a grant from the Minnesota DNR to assist in property purchase. The
grant requires development of a management plan for natural communities and use of the
property. The City will also use the management plan to apply for grant funds from a private
foundation to support activities on the site.
Bonestroo's Scope of Basic Services
Bonestroo will develop a management plan for plant community restoration and appropriate
recreational use of the Nature Preserve and adjacent areas. The project deliverables will include
a graphic representation of the plan and a written management plan that meets DN'R
requirements. Bonestroo will also assist City Staff to develop a grant application to the Margaret
Rivers Foundation, based on the management plan.
Specifically, Bonestroo will complete the following tasks as Basic Services:
1.
Develop a concept plan for the site and adjacent areas that identifies locations for
restoration and management activities, trails, a frisbee golf course, and other recreation
and interpretive features to be developed on the site.
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2335 West Highway 36 · St. Paul, MN 55113. 651-636-4600 · Fax: 651-636-1311
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Air. Steve Russell
Stillwater, ivlN
December 12, 1999
page 2
2, Complete a management plan for natural communities on the site. This will be a
detailed, step by step plan that meets the requirements of the Minnesota DN'R for its grant
funds.
3. Assist City staff in completing a grant application to the Margaret Rivers Foundation to
support proposed management of the site.
4. Meet with the City's Parks Advisory Committee to discuss the management plan for the
site.
The management plan and grant application will be completed by December 30, 1999.
Project Deliverables
1. Concept plan graphic(s) that indicate site boundaries, natural communities, recreation and
interpretive features, and other features of the management plan.
2.
Detailed natural resources management plan for natural community restoration and
management that meets the DNR requirements for its Greenways Program. The
management plan will include descriptions of appropriate recreation and interpretive
elements of the site.
3. Completed grant application to the Margaret Rivers Foundation.
City Responsibilities
In addition to the City responsibilities noted in Appendix A, City staff will provide existing
information about the site, DNR grant requirements, and Margaret Rivers Foundation grant
requirements, Staff will review the draft management plan and grant proposal and provide
comments as needed to complete the final plan and proposal. City staff will complete GIS maps
for the project, and coordinate the meeting with the City's Parks Advisory Committee.
Compensation
Create concept plan, 10 hrs. landscape architect @ $73.S0/hour
Complete management plan, 30 hours @ $73.S0/hour
Complete grant application, 12 hours @ $73.S0/hour
Travel and expenses
$ 73S.00
2,20S.00
882.00
SO.OO
TOTAL
$3,872.00
For completion of Bon est roo's Basic Services as outlined above, we propose to bill the City on
an hourly basis in accordance with the Billing Rate Schedule attached as Appendix A, not-to-
exceed 53,822.00 without authorization from the City. Bonestroo's Reimbursable Expenses will
be additionally billed, and are estimated at $SO.OO
\\1DATA\USER\MKT\AGR\Stillwater A1 088 Browns Creek Nature Preserve. doc
Mr. Steve Russell
Stillwater, kIN
December ]], /999
page 3
"Supplemental Services"-defined as services authorized by the City and performed by the
Bonestroo which are not included in Basic Services-will be billed on an hourly basis in
accordance with Appendix A.
Please return a signed copy of this letter to Sherri Buss of our firm as our notice to proceed. We
appreciate this opportunity to continue our service to Stillwater.
Sincerely,
BONESTROO, ROSENE, ANDERLIK &
ASSOCIATES,INC.
ACCEPTED BY:
CITY OF STILL \V A TER
n~&/L-<~ '1- ~~ _
Marvin L. Sorvala, President
By
Date t 2 - '2.... '1.-. - q 1
(Printed Name and Title)
Date
\\1DATA\USER\MKTIAGR\Stillwater A1 088 Browns Creek Nature Preserve.doc
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Memo
DATE:
January 4, 2000
TO:
Mayor and City Council
Chantell Ka~~
Administrative Assistant/Personnel Coordinator
FROM:
RE:
Vacation Approvals for Employees for January 5, 6, and/or 7,2000
Back2:round
In preparing for Y2k related problems, the City Council in Resolution 99-106 limited all City
employees' use of vacation time from December 31, 1999 until January 7, 2000. As you know,
the City experienced no Y2k-related problems and systems are operating normally.
Recommendation
Because of no Y2k -related problems to City operations, staff recommends the City Council
adopt the attached resolution excluding those employees that request vacation January 5, 6,
and/or 7, 2000 from the vacation limits in Resolution 99-106.
Y2K VACATION EXEMPTION.OI-04-2000
RESOLUTION NO. 2000-
EXCLUDING EMPLOYEES
FROM RESOLUTION 99-106:
LIMITING VACATION BECAUSE OF POTENTIAL
PROBLEMS RESULTING FROM THE Y2K ISSUE
WHEREAS, Resolution 99-106 states,
"Be it resolved by the City Council of the City of Stillwater, Minnesota, that vacation
time for all employees will be limited during the period from December 31, 1999 until
January 7, 2000 due to the potential problems from the Y2k issue;" and
WHEREAS, the City has not experienced any Y2k-related problems to date.
THEREFORE BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota
that all employees requesting vacation on January 5,6, and/or 7, 2000 are excluded from the
limitations of Resolution 99-106.
Adopted by Council this 4th day of January 2000.
Jay Kimble, Mayor
Attest:
Modi Weldon, City Clerk
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MEMO
To:
From:
Subject:
Mayor and City Council
Klayton Eckles, City Engineer ~-(
Approval of Expenditures for Contaminated Soil Cleanup on Levee Project (Job No.
9602)
January 4,2000
Date:
Discussion:
During the course of construction of the Phase II Levee Project, the contractor encountered
significant quantities of contaminated soils on Mulberry Point. As part ofthe agreement with the
Corp of Engineers, the City of Stillwater is responsible for the cost of cleaning up contaminated
soils. It should be noted, however, that much or all of these costs may be eligible for our
classification of as an in kind contribution which would off set the 25 percent local participation
in the project.
Upon encountering these contaminated soils, staff met with Mark Mason of Service
Environmental and Engineering. Mark Mason was with ATEC when in 1993 ATEC completed
an environmental study of the Mulberry Point area. Therefore, he is very familiar with the area
and some of the contaminants. In order to limit the City's liability, staff entered this site in the
Minnesota Pollution Control Agency VPIC (Volunteer Petroleum Investigation and Cleanup)
Program.
To date ,we have encountered approximately 280 tons of contaminated soils. It will be necessary
to haul these materials to a location where they can be thermally treated. The total estimated cost
at this time is $21,383.20 (see attached work sheet from Service).
Recommendation: Staff recommends that Council approve the expenditure of approximately
$21,383.20 to cover the costs of Service Environmental and Engineering Consulating Services as
well as the cost of hauling and treating 280 tons of contaminated soils.
Action Required: If Council concurs with staffs recommendation, Council should pass a motion
adopting a resolution approving the expenditure of$21,383.20 for environmental cleanup costs
associated with the Stillwater Flood and Retaining Wall Project (Job No. 9602).
01/03/00 16:01
""16516447008
SERVICE ENV ENG ~44 ECKLES KLAYTON
14J00l
...
\
FAX
COVER
[SERVICE}
Environmental & Engineering
2200 University Ave. W. Ste llOA - St. Paul MN - 55114
Phone 651-644-6680 - Fax 651-644.7008
.
Phone:
Fax:
Monday, January 03, 2000
Klayton Ecldes
City of Stillwater
651-430-8831
651-430-8810
From:
Mark S. Mason
Date:
To:
This FAX including the cover page is.2.. page(s), Please contact us at 651-644-6680 if you did not
receive all the pages indicated. Hard copy will X or will not be sent by regular mail.
Subject: PAH-Impacted Soil Treatment Cost Estimate
Klayton:
As we discussed last Thursday, I have summarized the costs incUlTed to-date and estimated additional
costs associated with thermally treating petroleum and polynuclear aromatic hydrocarbon (PAR)-
impacted soil at C.S. McCrossan's asphalt plant in Maple Grove. TIle thermal treaunent cost assumes
that 200 cubic yards (280 tons) of petroleumIP AH-impacted soil will be thermally treated at C.S.
McCrossan's facility. I have not marlced up the thermal treatment or trucking costs, The cost estimate
assumes that C.S. McCrossao. and Raleigh Trucking will be paid directly by the City of Stillwater. The
cost estimate also asswnes that either Park Construction or the City of Stillwater will load the trucks,
According to Park Construction, the estimated quantity of petl'oleumlPAH-impacted soil is between .
100 and 200 cubic yards. Based on a conversation with Park Construction tlus morning (ll2fOO), Park
will be fmishing up their work at the site later this week. The area where the soil is currently stockpiled
is an area that will be f"mal graded later this week. Park stated that they will move the soil to the parking
area located northwest of the site pending a fmal treatment option determination.
The MPCA is still reviewing our request to thermally treat the soil at C.S. McCrossan. We will
continue to contact the MPCA regarding their approval. Please give me a call with any questions,
Mark
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01103/00 16:02
e16516447008
SERVICE ENV ENG ~~~ ECKLES KLAYTON
~002
TABLE 1
COST ESTIMATE
STILL WATER FLOOD AND RETAINING WALL PROJECT
STILL WATER, MINNESOTA
SERVICE PROJECT #99075
Task Units Unit Cost Estimate Category
1.0 VPIC Application Preparation $385.00
Proiect Manager 2 Hours S105.oo $210.00
Scientist 2 Hours $70.00 $140.00
Clerical 1 Hours $35.00 $35.00
2.0 Soil Contin2ency Plan Preparation $1,925.00
Proiect Manager 12 Hours $105.00 $1,260.00
Scientist 8 Hours $70,00 $560,00
Clerical 3 Hours $35.00 $105.00
3.0 Thermal Treatment Application Preparation $945.00
Project Mana2er 6 Hours $105.00 $630.00
Scientist 4 Hours $70.00 $280.00
Clerical 1 Hours $35.00 $35.00
4.0 Project Management/MPCA Correspondence $2.985,00
ProjectMana~er 24 Hours $105.00 $2,520.00
Scientist 6 Hours $70.00 $420.00
Mileage 90 Miles $0.50 $45.00
Clerical o Hours $35.00 $0.00
Costs Incurred To-Date I $6,240.00 I
5.0 Thermallv Treat PetroleumlPAH-Impacted Soil $10,763.20
Thermal Treatment @ C.S. McCross8n (200 cubic yards) 280 Tons $31.44 $8,803.20
Haul to C.S. McCrossan 280 Tons $7.00 $1,960.00
6.0 Pro.iect ManagemenUReport Preparation $4,380.00
Project Manager 25 Hours $105.00 $2,625.00
Scientist 16 Hours $70.00 $1,120.00
Grauhic Artist 4 Hours $45.00 $180.00
Mileae:e 90 Miles $0.50 $45.00
Clerical 6 Hours $35.00 $210.00
Miscellaneous 1 Each $200 .00 $200.00
Total Estimated Cost $21,383.20
Note: Subcontractor costs assume direct payment to the subcontractor by the City of Stillwater.
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MEMO
To:
From:
Subject:
Date:
Mayor and City Council
Klayton Eckles, City Engineer /LtC'
Approval to Construct a 12 x 18 Generator Shed
January 4,2000
Discussion:
Approximately a year ago, the City of Stillwater purchased a portable generator which is
currently located at the Sports Complex. This generator is needed to provide emergency power
to the fans which keep the dome inflated. Currently, this generator sits outside in the elements.
Staff has obtained a quote to construct a 12 x 18 foot steel out building to cover the generator and
protect it from the weather and vandalism. Bailey Construction submitted a quote of $6,800
which includes an expansion of the existing concrete slab. This quote is very favorable to the
City and Bailey Construction has done excellent work for the City on similar projects in the past.
Per the City Coordinator, funds will be used from the second arena construction fund for the
construction ofthe 12 x 18 foot steel out building.
Recommendation: Council approve an expenditure of $6,800 to Bailey Construction to
complete a steel out building using second arena construction funds.
Action Required: If Council concurs with staff recommendation, Council should pass a motion
adopting a resolution authorizing and expenditure of $6,800 for the construction of a steel out
building' from Bailey Construction.
Page No.
of
Pages
BAILEY CONSTRUCTION
PO Box 87
STIllWATER, MN 55082
612-351-7527
Free Estimates - Concrete, Curb, Gutter
PROPOSAL AND
ACCEPTANCE
e
~~
PHONE
DATE
STREET
JOB NAME
CITY, STATE AND ZIP CODE
JOB LOCATION
ARCHITECT
DATE OF PLANS
JOB PHONE
We hereby submit specifications and estimates for:
.lvcd r;- --
7
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._.._............/J.>.......
.
We Propose hereby to furnish material and lobar - complete in accordance
with above specifications, for the sO' of:
dollars ($ c} J tio ~
).
Payment to be made as follows:
All material is guaranteed to be os specified. All work to be completed in 0 workmon.
like monner according to standard practices. Any alteration or deviation from above
specifications involving extra costs will .be executed only upon written orders, and
will become on extra charge over and above the estimate. All agreements contingent
upon strikes. accidents or delays beyond our control. Owner to corry fire. tornado
and other necessary insuronce. Our workers ore fully covered by Workmen's Com.
pensation Insuronce.
Authorized
Signature
Note: This proposal may be
withdrawn by us if not accepted within
Acceptance of Proposal -The above prices, specifications
and conditions ore satisfoctory and ore hereby accepted. You ore authorized
to do the work os specified. Poyment will be mode os outlined above.
Signature
.
Date of Acceptance
Signature
PACC-693-3
PRINTED IN U.S,A.
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MEMO
To:
From:
Subject:
Date:
Mayor and City Council
Steve Russell, Community Development Director
Consideration of Recommended Tree Ordinance
December 28, 1999
Background
As a result of the Liberty/Legends expansion area development project impact on trees, the issue
of tree protection and existing City tree protection standards was raised. The City Council was
approached by a citizen group interested in preserving and protecting tress. A Tree Task Force
was appointed by the Council and a consulting Forester was hired to review current standards
and revise the current ordinance as needed.
The Tree Task Force met several times over a six-month period reviewing existing City tree
protection regulations and reviewing Tree Protection Ordinances used by other Twin Cities
communities.
In Spring 1999, a draft ordinance was presented to the Planning Commission. After reviewing
the ordinance at its February 8 and March 8 meetings, the draft ordinance was recommended for
adoption to the City Council.
The City Council reviewed a draft ordinance at their meetings of March 2 and June 1, 1999.
Through. the draft plan review process, changes were made in the ordinance to address
community and private property owner comments on the draft ordinance. After the June 1, 1999
Council meeting, staff was directed to take a new look at the Tree Protection Ordinance and
come back with an ordinance that has community support and does not unreasonably limit
individual property rights.
The ordinance before the Council attempts to reach that balance. As you can note from the
comments on the ordinance, most concerns expressed by owners of trees have been addressed in
this ordinance.
Key Provisions-
The ordinance applies to all areas of the City similarly.
The ordinance only applies to projects that require development permits.
Thirty percent (30%) of significant trees can be removed on private lot development without
replacement.
For subdivision improvements trees shall be replaced on a 10 per 1 acre of removal basis.
A tree replacement plan is required for major projects.
Oak wilt management provisions are added to the regulations. .
Licensing is required for commercial tree trimmers.
Tree removal in sensitive natural areas, ravines, slopes greater than 24% and wetlands is
Mayor and City Council
Page 2
December 28, 1999
regulated.
Tree protection and tree planting standards are added to the regulations.
The Tree Ordinance was changed after the December 13, 1999 Planning Commission meeting to
address concerns expressed at that meeting.
Action Required: Consideration of revised ordinance and adoption (first reading).
Attachments: Ordinance, comments, Planning Commission Staff Report of 12-13-99, Memo
from Kathy Widen, Consulting Forester and comments.
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Subd. 28. Tree protection. Tree protection regulations are as follows:
(1) Findings and purpose. The City of Stillwater finds that preservation of trees and woodlands
within the City is critical to the health, safety and welfare of the citizens; that development
within the City has the effect of reducing and in some cases eliminating wooded area, which,
if preserved and maintained, serve important ecological, recreational and aesthetic benefit to
existing and future residents. Therefore, the purposes ofthis subdivision are the following:
To preserve woodlands and trees on individual sites; protect the safety of such residents by
preventing wind and water erosion, slope instability and rapid runoff; promote the health of
such residents by absorption of air pollutants, contaminants and noise; and protect the welfare
of residents by increasing rainfall infiltration to the water table; provide a diversified
environment for many kinds of animals and plants necessary for wildlife maintenance and
important to the aesthetic values and recreational requirements of the area; and promote
energy conservation by providing shade in the summer and windbreak in the winter.
(2) District boundaries. The tree protection regulations apply to all zoning districts within the
City.
(3) Definitions. The following words when used in this subdivision shall have the meanings
ascribed to them in this subsection, except where the context clearly dictates a different
meanIng:
a. Clear cutting means removal of all or substantially all of a stand of trees in one cutting.
b. Crown cover means the ratio between the amount of land shaded by the vertical
protection of the branches and foliage area of standing trees to the total area of land,
usually expressed as a percentage.
c. dbh: Diameter at breast height of a tree measured at a point approximately 54 inches
above ground.
d. Development means the construction, addition, installation or alteration of any structure,
the extraction, clearing or other alteration of land or the division of land into two or more
parcels, for the purpose of transfer of title or building development.
e. Development permit means any subdivision, planned unit development, zoning permit,
grading permit, preliminary plat approval, rezoning, special use permit or variance.
f. Dimensional requirement means minimum and maximum setbacks, yard requirements
and structure height or size restriction established in the zoning and subdivision
ordinances.
g. Person means any individual, firm, corporation, partnership, association or other private
or governmental entity.
h. Structure means anything manufactured, constructed or erected that is normally attached
to or positioned on land, including portable or temporary structures.
1. Significant Tree means a tree measuring at least 6 inches in diameter at 54 inches above
ground (dbh). Cottonwood, silver maple and box elder are protected at a size of 20
inches (dbh). Buckthorn and Siberian elm are not considered significant trees at any size.
1
J . Woodland means a group of trees at least one-half acre in area with a crown cover of the
area of at least 50 percent.
(4) Application of Regulations. No development permit may be issued for any development
unless the development is compliant with the following regulations:
a. Development sites located in the BlufflandlShoreland District, Wetland or Wetland
Buffer Area, ravine areas or on slopes greater than 24 percent must abide by Vegetation
Alteration Regulations contained in the B1ufflandlShoreland Ordinance (City Code
Section 31-1, Subdivision 23), Shoreland Management (Section 31-1, Subdivision 33) ,
Conservation Regulations (Section 35-1) or Subdivision Regulations (Chapter 32).
b. Development should be conducted so that the maximum number of trees are preserved by
the clustering or siteing of structures in clearings. The use of other innovative and
creative design techniques shall be encouraged.
c. Grading, contouring and paving shall not detrimentally affect the root zone or stability of
trees to be preserved. Trees to be preserved must be provided with a watering area equal
to at least one-halfthe crown cover.
d. Private development may not reduce the existing tree or woodland crown cover by an
area greater than 30 percent. The understory plants and root area around preserved trees
should not be disturbed except for removal of invasive plants or underplanting of
desirable plant material.
e. Replacement trees used in reforestation or landscaping must be compatible with the
existing landscape and plant conditions (see approved City tree list and planting
standards).
f. Diseased trees or trees seriously damaged by storm or other acts of God may be removed
and are exempt from obtaining a tree cutting permit.
g. No clear cutting oftrees is permitted on any land except as approved in a subdivision,
planned unit development (PUD) or other site development permit.
(5) Tree Protection Plan. A tree protection plan must be submitted for development permits for
property where trees are located. The plan must address the City's tree protection standards
as appropriate.
a. A tree protection plan must be submitted for concept PUD or preliminary subdivision
plan review, or be included with submission of a grading plan if not a part of a
subdivision or PUD. For PUD's and subdivisions, the tree protection plan must be
prepared by a forester, landscape architect or land surveyor.
b. The tree protection plan must include the following information:
1. The name(s), telephone numbers(s) and addressees) of the applicant and the property
owner;
2. the location of all existing and proposed buildings, structures, or impervious surfaces
situated upon or contemplated to be built upon the land;
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3. the delineation of all areas to be graded and the limits of land disturbance;
4. the location and listing by size and species of existing significant trees, and
delineation of the canopy cover of areas of native trees and shrubs greater than 10,000
square feet in size. The data on the significant trees should be listed in tabular form on
the plan or included as an attachment;
5. a list of measures to be taken to protect significant trees;
6. a map showing trees prepared to be moved, removed or impacted; and
7. the signature of the person(s) preparing the plan, their certification, and employer or
firm, address, phone and fax numbers;
(6) Tree Replacement. The following standards shall be met when tree replacement is required:
a. Trees removed for subdivision improvements (drainage, road and utilities) must be
replaced on the basis of 10 trees per acre of canopy removed.
b. All significant trees removed above the maximum 30% removal limit for private lot
development must be replaced on a one-for-one basis. If30 percent or less is removed,
no replacement planting is required.
c. Trees replaced under this requirement are in addition to any other trees required to be
planted pursuant to this ordinance or other City planning subdivision requirements.
d. Replacement trees must be planted on the development site according to an overall
project tree replacement plan.
e. A replacement tree fee may be paid to the City if on-site tree replacement is not feasible.
The fee shall be based on the retail costs of a 2" diameter deciduous tree.
f. A tree replacement plan must include the following items:
1. Location. Applicant must provide a plan showing the size, species and location of all
replacement trees proposed to be planted on the property in accordance with the tree
replacement requirements.
2. Species. Replacement trees must be species which are included on the approved tree
list of the City. Greater than 50 percent ofthe replacement trees must be species
indigenous to the area. Improved cultivars of native species may be counted as native
species when planted in a boulevard or landscaped areas. In woodland restoration
areas only native species should be used rather than improved cultivars.
3. Size. Replacement trees must be an average of2 inches in diameter for deciduous
trees (except bur oak, bicolor oak, ironwood and ornamental trees, which may be an
average of 1)5 caliper inches). Coniferous trees must be an average height of 6 feet.
4. Trees moved from one area of the site to another will be counted as replacement trees
if they are in a healthy condition and approved by the Community Development
Director.
5. Warranty Requirements. Any replacement tree that is not alive or healthy, as
determined by the Community Development Director, within two years after the date
of planting, must be removed by the Applicant and replaced with a new, healthy tree
meeting the same species and size requirements.
3
6. Planting Standards. Planting must adhere to the tree and shrub planting standards of
the City of Stillwater. The tree and shrub planting standards of the City are those
adopted by resolution of the City Council and on file with the community
Development Director.
(7) Oak Trees. Because of their high value and susceptibility to disease, the following standards
shall apply to oak trees:
a. Oak Wilt Management. If oak wilt is found in any area of the City, measures must be
taken by the property owner to halt the spread of the disease. An oak wilt management
plan must be submitted to the City. This plan must contain:
1. A copy of the tree inventory map for the property with delineation of areas containing
oak wilt disease.
2. Proposed management plans to control spread of the disease such as:
a. Removal of red or pin oaks before March of the year following wilting to prevent
spore production of the oak wilt fungus; this should include plans for
storage/disposal of infected trees.
b. Installation of root graft barriers ifthere are healthy trees ofthe same or similar
species within 30-50 feet of diseased trees.
1. An oak wilt control specialist should be consulted as to placement of root graft
barriers for most effective control
2. Barriers should be installed by currently recommended practices.
3. Removal of diseased oaks should not be done until any root graft barriers have
been installed.
4. A copy of the location of any root graft barriers must be submitted to the City
upon completion of installation.
c. Other measures such as injection of diseased bur oaks, or healthy red or pin oaks
within root graft distance (30-50 feet) of diseased tree, by a licensed pesticide
applicator experienced in tree injection using a pesticide registered for oak wilt
. control.
b. Oak Pruning. Oaks may not be pruned or wounded between April 15 and July 1st to
prevent insect tral}smission of the oak wilt fungus to healthy trees. If pruning or
wounding occurs during this period, the wound must be covered with a recommended
tree wound dressing immediately. Fresh oak stumps must be treated as wounds during
this period and covered or ground out immediately following felling of trees.
(8) License Required for Commercial Pruning- Chemical Treatment or Removal of Trees.
a. License Application and Fee. It is unlawful for any person to conduct as a business the
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cutting; trimming, pruning, removal, spraying or otherwise treating of trees in the City
without first having secured a license from the City.
b. Application for the license shall be made at the office ofthe Community Development
Director on a form approved by the City.
c. All licenses expire on the next 31st day of December following the date of issue.
d. Proof of Insurance. All applicants for the license must file with the city clerk proof of a
public liability insurance policy covering all operations of the applicant hereunder for the
sum of at least three hundred thousand dollars ($300,000.00) combined single limit
coverage. If this insurance is canceled and the licensee fails to replace it with another
policy that conforms to the provisions of this section, the license is automatically
suspended until the liability insurance is replaced.
e. Chemical Treatment Requirements. Applicants who propose to use chemical substances
in any activity related to treatment or disease control oftrees must file with the office of
the Community Development Director proof that the applicant administering the
treatment has been certified by the State Department of Agriculture as a "Commercial
Pesticide Applicator" for the current year of operation.
f. Revocation of License. Failure to comply with any part of this chapter will result in the
revocation of the license by the City Council, following a public hearing. Written notice
ofthe public hearing must be mailed at least ten (10) days prior to the hearing to the
current holder ofthe license. The notice must outline the violation(s) considered by the
City to be grounds for revocation and inform the holder of the opportunity to be heard at
the public hearing.
(9) Effective Date. This ordinance will be in force and effect from and after its passage and
publication according to law. This ordinance will not apply to any new development that has
been given preliminary plat or PUD approval prior to the effective date of this ordinance.
Enacted by the City Council of the City of Stillwater this _ day of
1999.
Jay Kimble, Mayor
ATTEST:
Modi Weldon, Clerk
5
Ordinance No.
Amendment to Chapter 31, Section 31-5 adding Subdivision 3 Vegetation Alterations
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Sec. 31-5. Conservation regulations.
Subd. 1. Purpose. The purpose and intent of the conservation regulations is to protect the
public health, safety and community welfare and to otherwise preserve the natural environmental
resources of the city in areas having significant and critical environmental characteristics. The
conservation regulations have been developed in general accord with the policies and principles
of the comprehensive plan as specified in the Middle River and Brown's Creek watershed
management plans and the bluffland/shoreland regulations and adopted area or specific plans. It
is furthermore intended that the conservation regulations accomplish the following purposes:
(1) Minimize cut, fill, earth moving, grading operations and other such inanmade effects on
the natural terrain;
(2) Minimize water runoff and soil erosion caused by human modifications to the natural
terrain;
(3) Minimize fire hazard and risks associated with landslides and unstable slopes by
regulating development in areas of steep slopes and potential landslide areas;
(4) Preserve riparian areas and other natural habitat by controlling development near the edge
of ponds, streams and rivers;
(5) Encourage developments which use the desirable, existing features of land such as natural
vegetation, climatic characteristics, viewsheds, possible geologic and archaeological
features and other features which preserve a land's identity; and
(6) Maintain and improve to the extent feasible existing water quality by regulating the
quantity and quality of runoff entering local watercourses.
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Subd. 2. General provisions.
(1) Applicability. The conservation regulations apply to every zoning district within the city
cxcept as specifically provided in this section. Where conflict in regulations occurs, the
regulations set forth in this section shall apply.
(2) Relationship to minor land division and subdivisions. To the greatest extent feasible, no
minor land division or subdivision may create lots which would necessitate exceptions to this
section. Where a division of land would require an exception to this section, precise building
envelopes must be specified on proposed parcels and tentative maps so that maximum
feasible conformance with this section can be attained.
(3) Slope regulations.
a. Steep slope. Slopes greater then 24 percent (24%) as measured over a distance of 50
feet measured horizontally.
b. Applicability and purpose. The following regulations are enacted to minimize the risks
associated with project development in areas characterized by vegetation and steep or
unstable slopes. These areas include ravines, blufflands and shorelands. A further purpose
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is to avoid the visual impact of height, bulk and mass normally associated with building
on any steep slope.
1. Building permit applications for new structures on slopes of 12 percent or greater
must include an accurate topographic map. The map must contain contours of
two-foot intervals for slopes of12 percent or greater. Slopes over 24 percent shall be
clearly marked.
2. Slopes 25 percent or greater may not be considered in meeting the lot area size
requirements for subdivisions.
3. Parcels with a portion ofthe area in slopes of 25 percent or greater require the
minimum lot area of the applicable zoning district in slopes of less than 25 percent.
The area in slopes of less than 25 percent must be contiguous to the proposed building
site.
4. No structure may be located on a slope of greater than 24 percent or within 30 feet of
a 25 percent or greater slope.
5. All public or private driveways roads and paved surfaces must be set back ten feet
from the top of the slopes greater than 24 percent.
6. Structures located on slopes greater than 24 percent in the conservation districts
require a conditional use permit.
b. Driveway design standards.
1. Driveways must be designed to conform with existing contours to the maximum
extent feasible.
2. Driveways must enter streets so as to maintain adequate line of sight.
3. Driveways may have a maximum grade of 12 percent.
(Ord. No. 846, g 1, 1O-7-97)Cross reference(s)--Wetland conservation act, ch. 59.
Subd.3. Vegetation alterations. Vegetation alteration in ravines, along bluffs and on
slopes greater than 24 percent as measured over a horizontal distance of 50 feet are subject to
the following standards:
1. Selective removal of natural vegetation shall be allowed, provided sufficient vegetative
cover remains to screen cars, dwellings and other structures.
2. No cutting or removal of trees over six inches in diameter measured at a point 54
inches above ground level within the required building setback shall be permitted
unless the trees are dead or diseased. A certificate of compliance must be obtained
prior to the remov.al of any trees.
3. Natural vegetation shall be restored insofar as feasible after any construction project is
completed in order to retard surface runoff and soil erosion.
4. The provisions of this subsection shall not apply to the removal of trees, limbs or
branches that are dead, diseased or pose safety hazards and vegetation alteration
necessary for the maintenance or construction of public utilities.
2
From: Lenard Huebscher To: Mayor Jay Kimble
Date: 11/21/1999 Time: 11:26:45 AM
Page lof!
November 21, 1999
City of Stillwater
Planning Commission
Rer....Dce: Revised Proposed Tree OrdiDe
First, let me say that I understand the fact that a lot of work that has been done to arrive at the revised ordinance. It is an
improvement of the first proposed ordinance change. Having said that, I would like to note some points in the revision that raise
questions.
Dear Commission:
Page 2 -
Item (4) d
The "30%" area limit of reducing the existing tree or crown cover is far too restrictive. The ordinance currently
in force has a 50% limit. I call for that 50% limit to continue.
Page 3 -
Item (6)
a. It infringes on the human rights of the property owner.
d. The property owner should not be forced to pay a tree replacement fee.
e. Tree replacement plan
3. With reference to size, the disparity between the replacement size for the deciduous and
coniferous trees puts a great financial burden on the property owner.
But this, of course comes back to the fact that the planning commission and the Conununity
Development Director would be in a position of interfering with property owners' human rights.
It would be a case against the City for violation of human rights.
Re: Amendment ot Chapter 31, Section 31-5 adding Subdivision 3 Vegetation Alterations and ???
Section 31.-5. Conservation resulations. Subd.2. General provisions. (3). 2
Referring to "slopes" this section would come under taxation without representation. Even .
though the lot has a 25% slope, the property owner should be able to consider it in meeting the I
area size. He pays the taxes on it and the cost of the land.
Conservation regulations. Subd.2. General provisions. (3). 4
Referring to "No structure may be located on a slope of greater than 24 or within 30 fiet of a 25
percent or greater slope." This item also comes under the category of "too restrictive." Certain
house designs such as one with a walkout basement, etc., would qualify to be built on a slope.
Property owners in the annexed or proposed annexation sections should not be subject to excessive control that is proposed
by changing of the present tree ordinance. The matter has been voiced at meetings regarding the proposed ordinance or revision,
that for quite a few property owners their land is their retirement. Yow' proposal infringes on their retirement benefits. The
.AARP would not be too happy such treatment of seniors.
We love Stillwater and have good relations with City Hall, Washington County and just Stillwater, in general. But we
feel that excessive control as proposed by the first and revised proposed tree ordinance is out of line. The rights of property
o\mers must be respected in order for Stillwater to be the best city possible. Thank you.
Respectfully submitted,
/s/ Lenard G. Huebscher
Lenard G. Huebscher, ] 2525 - 7St}, Street North, Stillwater, Minnescta 55082 439-023]
cc. Mayor Jay Kimble, and All Members of City Council
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January 3, 2000
City of Stillwater
216 North Fourth Street
Stillwater, MN 55082
Attention Mr. Steven Russell
Thank you for a copy of the latest version of the proposed tree ordinance. It is
understood that this will go before the City Council January 4, 2000.
Attached is one page of input that would act to form a compromise between the
Tree Task Force and those many citizens opposed to a severely tightened tree
ordinance.
The key points in the attachment to effect this compromise are items B) and D).
Respectfully submitted,
Don and Rosemary McKenzie
12620 72nd Street North
Stillwater, MN 55082-9322
cc: Nile Kriesel
Mayor Kimble
City Council Members
enclosure
t
TREE PROTECTION ORDINANCE INPUT
1/3/2000
;
See Page 1:
Section:
e
A) (3) f The term "Dimensional requirement" is included in the list of definitions,
but the term does not appear to be used anywhere in the document.
ACTION:
The definition can be removed.
B) (3) i. In terms of defining a "significant tree" the proposal is 33% more strict than
our adjoining neighbor, OPH. The OPH Ordinance defines an affected tree as
8 inch dbh whereas the proposal states 6 inch dbh.
ACTION:
The change should be made to 8 inch dbh.
See Page 2:
Section:
C) (4) b. According to Webster, the word "siteing" should be spelled "siting".
ACTION:
Correct spelling to "siting"
D)
(4) d. "Private development may not reduce existing tree or woodland crown
cover by an area greater than 30 percent". The current 769 Ordinance allows
removal of 50% of the trees.
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The proposed revision is 40% more restrictive. in terms of the allowed
percentage. than the current 769 Ordinance That is on top of being over 33%
more restrictive in tree definition than OPH's ordinance. as note earlier. A
Planning Commissioner at their December 13, 1999 meeting raised a compromise
motion to go from 30% to 40% removal. The compromise was intended to
appease both the tree task force goals and the citizens opposed to the proposed
ordinance. The motion to compromise did not receive the necessary support.
No compromise was reached.
ACTION: Compromise by changing the allowable removal rate
from 30% removal allowed to 40% removal allowed. That
would result in an additional 20% tightening of the current
ordinance, which is certainly still a very significant tightening.
The rationale for this change is that the placement today of a
house with porches/decks, a garage and a driveway on smaller
lots takes up 40% or more of the lot.
E)
(5) a. In the second sentence the word "major" was removed. It should be re-
inserted to avoid undue costs for minor PUDts. If necessary the term major could
be defined in Section (3) on page 1.
ACTION: Insert "major" before PUD in second sentence.
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1
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TREE PROTECTION ORD:lNANCE INPUT
rr- ~/)'V"" /) f11 t.t- ~
12/13/99 11 Lv,
See Page 1:
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(3) a. The word "old" should be "all".
(3) e. The term "Dimensional requirement" is defined here, but the term is not used
in the document. It would appear that the definition could be removed.
(3) h. To be more compatible with our neighboring OPH Ordinance, the 6" dbh
should be changed to 8" dbh. Why is Stillwater over 33% more restrictive than
OPH, our adjoining neighbor, when the same Forester prepared the ordinance?
See Page 2:
(4) b. The word "be" is missing between "must" and "conducted". The word
"siteing" is misspelled. According to Webster, the spelling is "siting".
The current 769 ord. has NO restrictions on location of improvements, but the
proposed revision restricts improvements to be placed in clearings. That severe
restriction would render many properties useless for future development and would
unreasonably strip value from those properties and their owners. The words "or
improvements" should be removed to avoid this.
The current 769 Ordinance also allows for innovation and creativity by allowing the
"...utilization of other site design techniques". That should be retained.
The word "must" should be changed to "may" in order to allow flexibility where
needed to actually save more trees and yet be within the ordinance.
(4) d. Development may not reduce existing tree or woodland crown cover by an
area greater than 30%. 769 Ord. currently allows removal of 50% of the trees.
The committee's orooosed revision is now 40% more restrictive.. in terms of the
oercenta2e.. than the current 769! That is on too of bein2 over 33% more restrictive
than OPH's ordinance as note earlier.
At the Council meeting on June 1, 1999, Mr. Russell gave an eloquent dissertation
on why it is important to anow at least 30% penalty-free removal of trees to provide
space for the buildings, roads, utilities, etc. Now an improvement penalty is being
attached(5) boo The 30% is bein2 more restrictive even than the June orooosal.
which citizens made known on Nov 4 they were stron21v oooosed to.
No clustering credit is being anowed as was in the prior proposal. That should be
retained.
Since NO actual examoles of e2re2ious violation of the current 769 could ever be
orovided at anv of the (how manv?) meetin2s. desoite the numerous times this
1
TREE PROTECTION ORDINANCE INPUT
12/13/99
questions was asked. what is the rationale for ti2htenin2 the current 769 bv 40%? It
was the overwhelmin2 nODular oninion that this whole ordinance modification is
trvin2 to solve a non-nroblem. There has never been anv real iustification exnressed
at the meetin2s to ti2hten the 769 Ordinance in this waVe The 769 Ordinance does
not need to be ti2htened bv 40% here.
(5) a. In the second sentence the word "major" was removed. It should be re-
inserted to avoid undue costs for minor PUD's. H necessary the term major could
be defined in Section (3) on page 1.
5) b. 4. What are "significant trees" venus the definition in (3) h. of trees?
What are "native trees" venus the definition in (3) h. of trees?
"shrubs" are back into the regulation again!
See Page 3:
(6) a. There should not be a penalty for placement of improvements as they are a
necessary part of development involving structures. A certain non-penalized area is
allowed for structures. It makes no sense to then penalize the improvements feeding
to those structures.
(6) c. Replacement trees do not "count" as applicable to boulevard, park, etc. trees.
This is like a double penalty and is far too restrictive. It will only exacerbate costs
and the problem of lack of affordable housing in Stillwater. Where replacement
trees are involved, they should count towards the 3/1ot rule or common areas, etc.
See Page 5:
Can it be undentood that the proposed revision to Ord.769 is in compliance with
DNR regulations? This is important as there are now three lakes within Stillwater
(besides the River) and DNR has allowed uses and restrictions that are duly strict.
The City code should not be more strict than DNR and should not be in conflict with
DNR.
See Addendum's Page 2:
(3) a. l.thru 6. A percent slope without a reasonable distance given can be very
confusing. The restrictions on slopes appear to disallow a walkout basement in
structures. That greatly restricts a home style often much preferred by builden and
home purchasen. What is the justification for that restriction? Is that tight of a
restriction, essentially on home style preference, legal? It takes away an owner's
personal rights to the use of hislher property.
Subd. 3. I.-The reference to ''water'' was defined at the Nov 18th meeting to mean
the St. Croix River. That clarification needs to be included in the proposed revision
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TREE PROTECTION ORDINANCE INPUT
12/13/99
as it could be too easily confused with water, as in the three City lakes, which was
stated at that meeting not to be the intent of the ordinance.
Subd. 3. 2.-"...at a point two feet above..." should be changed to "...at a point 54
inches above...". That was agreed to at the Nov 18th meeting.
Subd. 3. 4.-- "...not apply the removal..." should read" ...notapply to the
removal..." Added the word "to".
3
November 29, 1999
Stillwater Planning Department
Concerning: Draft Tree Ordinance
The November 17, 1999 Draft Tree Ordinance is a substantial improvement over the previous drafts.
However its negative approach remains. It will neither encourage tree planting nor discourage early tree
cutting if a tree (or trees) may lead to future costs to a property owner.
If the ordinance emphasized development and/or maintenance of well vegetated properties appropriate for
the particular site or landscape and the owners choice of use, the approach would be positive.
Preservation of specific trees to benefit all of us (public use of private property) should lead to property
owner compensation.
There are better means, more palatable means, to fulfill the purpose of this ordinance: Preservation alone
will not lead to the best landscape vegetation.
Emphasize the vegetation stocking desired at the completion of development. Don't penalize those who
have provided benefits to the community through their property improvements, i.e. tree planting.
Stop the direction of this ordinance. Become positive. Visualize the desired coverage, don't count the
stumps. You can do much better!
Sincerely,
Coral Buchman
MarkBuchman o/!IvJ, ~
Roger
Paula Aho '--P~ aLe
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10: lDkmn )J- M~ Qonce(f)
'RG~ 'J)(Q{'-l-- Tree.. Qrd'f\Clr1C e...
~ak ~ No~ef}\b(( z.q) IqqOj
r. surfo{~ '-!-he- ilraf+ Tree. OrdmCVlCe ~ rresen+ea ~ ste~e.
~uSSd\ 0.+ 4l1e ~ode/llb-t( /8) /'1Qlj fl.lbltc. liXlrksl1of. SNerltl
e.oY\stru.ch~ .su-3Je&~~ INert- made.. u)~lCh woulD malce. SD(YI~
Sec~mtS n\- I.\he.. drn++ orOt/wlCe.. dearer w,*,Ou+ &e-i-rac+l~
..trOrY\ {\1 e 5 en era' C.OYlCQf ~ %e. orA, nonce; I
'I: afu>nc\-cl bo'lh fu1/Ic.. vnech'5S Ctoou:\" '\hIS Or&/YlI:lnC0} held
~~eliY\b<< 4 aM If? 1 ~( 4he f,,ufOse.. r:k -tr<.~1'f14 ~ unO.ersJ-arJ
offDSitJon -\0 11-- aM 40 become. lt1torrn.t.d & '\-he ~wt, c..
fvo~'SlunS J -I-he dx-aJ'}.M're( \Ist-erlll~ -ro +he ~a+d and
ewd-,OM\ of,n,cms €/Cft'eJ:SeA b3 orron:'fI.+S in l~e ordrna(),~ )
:r:'ao loe.he\Je, '\.fIa{- 'l-ho~ offDnenl-s arc- i'\o+ o.n+. -tree.,.
Ih~ \Ollt- -th e. -lrees or.. -\.h et r loNl!; onJ. -\'ee l 'i-h ~ ha lie bee;,
~ ste...:ards t2>.~ cunSe.rdabOl) V)'\(lliures. \tH:~ seern
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f(ofe(~ V"L~~t-S I
J:. o..lSOjree.. LDI~ {~em, J:.re.el tA.)e.. ned Q YY\1Y\lmUm
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-\0 lfi s+lnq r~ u.\o. -h trl'l'; I YYl us-\.- Mh ere , :L do l'\ 0+ a,:ree...
'4ha\- rer(,cfQ.6~" c\eve\ofu$ LUr\l be..- re..\uc+an-\- -6 fLLrchust: lond
\.} -\hej mu&+ 4:ollow 4n IS ord In 0 nee-, ItllS orJ I nonce.- ~-e \ f5. .
es>~ahllsh mInimum S+Md:araS ~(V~tta-hOr1 fre6erva+'tm.>.
\JJe- Qannot cexfed.. ctlt rer-sor1 s +0 volunt-anl:J Clm~eJru-L
u~ e+a~tn11 we.- nee& a sirOrtSfr -l-ree- 'Orct;{}once.. %aA
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j: W()e.. ~k flMnlft'1 QommlsS/07J M ~ erlj Qoanc,1
to Mof+ %lS orcf{nanGe, .
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Linda R. Amrein
307 E. Laurel
Stillwater, MN 55082
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David C. Jones
7079 Mid Oaks Ave. N.
Stillwater, MN 55082
(651) 439-9760
November 21, 1999
To: Stillwater City Council Members
Stillwater Planning Commission Members
Ladies and Gentlemen,
It appears to me that there is significant opposition to an expanded tree ordinance. The proposed change
in policy apparently has part of the population highly concerned. I assume many of those opposing the
ordinance fail to see what events and presumed consequences motivated the council to ask for this
expanded tree protection ordinance. I know that is my situation. Since I do not get the Gazette, perhaps I
missed the explanations of why we need the ordinance. I am sure the city council must have had good
reasons for asking that an expanded tree ordinance be drafted, and I hope you can help me understand
what those reasons were.
In virtually every book or article I have read on managing change, the first principle of effectively
managing change is to make sure everyone involved understands why the change is necessary. Without
such communication, change is usually resisted. I would suggest that practically all public policy
initiatives that receive widespread acceptance from the populace do so because the public clearly perceives
the need for the initiative. I wonder if the problem with this ordinance is that others, like me, do not
understand why it is needed and what the consequences will be if we do not enact it.
Perhaps resistance to the proposed ordinance could be reduced by redoubling efforts to communicate to the
community why the council believes we need the regulation. Perhaps the airing of those reasons should
accompany every public hearing on the issue, so as to insure that everyone knows them. I heard little
about them at the two hearings I attended. I personally would like to hear what egregious events
motiv~!ed the drafting of this revised ordinance, and the long lasting consequences of those events. I
believe it would be helpful for all citizens to see an analysis of poor tree conservation practices, not just
from the past few years but from developments completed 20 to 25 years ago, and the impact today of
those practices. As I said before, perhaps I missed those discussions in the past. However, based on what
I have heard in discussions and at the public hearings, I don't believe I am the only one who missed it.
Maybe Croixwood could be examined, and the impact of Orrin Thompson's frequent clear cutting
operations analyzed. Since Croixwood is far from barren of trees today, a clear articulation of why
Thompson's actions were bad and why today's outcome there is undesirable might help us all understand
why things going on today need an ordinance. And why has the Liberty development gone so well in spite
of the lack of the ordinance?
I personally oppose the modified ordinance. My perhaps unenlightened view is that we lust don't need it.
However, in the interest cittree conservation I would like to suggest an alternative. Since it appears to me
that the primary motivation for the ordinance is that we all like having trees in our city and hate to see
them cut down, let us instead embark on an aggressive campaign to teach landowners and developers just
how valuable trees are. We should be able to show developers how it is in their best financial interest to
conserve trees during development. (If we can't, perhaps we should be compensating them to conserve
trees if they are so valuable to us all.) We could teach people how to effectively design developments with
tree conservation in mind, and how to carry out construction with minimum damage to trees.
I would propose that the city put together a proactive training program on tree conservation, and that the
city present it to anyone (developers or homeowners) interested in property development in Stillwater.
Perhaps the city forester would conduct the training on site to best teach prospective land developers how
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to conserve trees. Handout brochures are nice, put a proactive, staffed program would be much more
effective. If trees are truly so valuable an asset to the city, funding such a program by the city should be
acceptable to the whole community! I would propose that the city undertake such a training program for a
few years and then reassess whether a stronger tree ordinance is necessary.
If you choose to recommunicate why the ordinance is necessary, perhaps it would be helpful for you to
understand why I oppose it, and what I see as some of the problems with the ordinance should you choose
to enact it. Factually countering my concerns might well alter my stand on the issue. My reasons are:
1. I believe one should have the right to manage their property as they see fit, subject to general zoning
restrictions that everyone seems to accept as necessary. One faces civil litigation if what they do
causes damage to others, so one's actions must already be carefully measured. If the city can help
developers foresee such issues relating to tree conservation, developers will police themselves.
2. If someone's trees are such a valuable resource to the community that their loss is irreplaceable, then
perhaps the community should step forward and buy the property for park land. Why should
landowners suffer economic consequences because someone other than the landowner hates to see a
tree cut down? Some people contend that the economic consequences of the proposed ordinance are
insignificant and inconsequential. If that is truly so, then compensating developers for conserving
trees should not be of any concern to the paying parties!
3. Enacting a punitive tree ordinance because of a few "bad apples" punishes everyone. Do we need
such strong action, or is most damage quickly mitigated by landowners interested in having trees on
their property? (My perception is that the damage is quickly mitigated and does not need an
ordinance for control. I think Croixwood is a perfect example of why we don't need the ordinance!)
4. I do believe there may be some need for regulations on steep slopes and ravines, for runoff and
erosion can certainly be a problem. I have some concern about the proposed regulation, however, as
the currently unbuildable slopes (over 24%, or over 13.50) are also about what it takes for a walkout
basement. I believe more careful study of the slope issue and the consequences of-the proposed
regulation is warranted.
5. Dictating to developers by ordinance as to what kind of trees they must plant may keep less desirable
trees from replacing more desirable ones, but the converse is also true.
6. At the last meeting discussing the proposed ordinance, it was Steve Russell's interpretation when
discussing the oak wilt section that a required tree inventory map for the property affected by oak wilt
would only require a map prepared by the landowner, and would only need to be for the area
immediately around the affected tree. However, the ordinance says for the property. which could be
acres around the affected tree. The next person in Mr. Russell's job may have a different
interpretation of the wording, and clearer definition would be desirable. It would also be useful to
specifically designate that regarding the oak wilt section the tree inventory map may be prepared by
the landowner and need not be done by a forester.
7. It seems absurd to say that trees moved from one place to another may only be counted as being half
their diameter, whereas if one bought the replacement trees they would count as full size. Why not
sell the removed trees to someone and then buy them back at full size?
Thank you for serving as a public servant for the city. I am confident that you will do what is in the best
interest of the citizens ofS,tillwater, and I hope my ideas and concerns will be helpful to you as you seek
effective resolution of this 'issue.
~relY,
'iid~ ~
.
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(11) 439-97~~ ( /d) ..:i'/tJ -~33h
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O;;;pitea
223 S. Main St. · Stillwater, MN 55082
(651) 439-4891
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December 7, 1999
Chairman Jerry Fontaine and Members of the Planning Commission
City of Stillwater
216 N. 4th Street
Stillwater, MN 55082
Dear Chairman Fontaine and Members of the Commission,
At your next meeting you will be reviewing the proposed new tree ordinance for Stillwater.
I am writing to urge you to approve this ordinance in its current form.
I am sure you are aware of the major concerns annexed landowners very strongly expressed
at the recent public meetings. As a result of their input, several revisions were made to the
ordinance, including targeting only those applying for a development permit.
Please remember that this ordinance is just one part of a total plan to protect the remaining
natural resources in Stillwater including Brown's Creek. The recently adopted AUAR
commits the City to take some large actions to protect these resources, including instituting a
strong tree protection ordinance. In its talks with the Brown's Creek Watershed District, the
City has consistently reiterated that it is using the recommendations contained in the AUAR
to ensure the protection of Brown's Creek. Indeed, one of the AUAR's recommendations is a
strong tree ordinance and the clustering of buildings on open land!
.
The ordinance in its current form is well-written and no longer over burdensome or punitive.
If it were to be made any weaker, it would be ineffective. The provisions calling for a
minimum 30% crown cover loss, the clustering of building on open areas, and tree replanting
requirements are especially important. Please do not weaken these provisions.
Landowners who threaten to cut down trees to thwart the proposed ordinance need help in
understanding the purpose of the ordinance and the greater value to themselves and future
generations if they protect their trees. Ultimately, they would only hurt themselves since
developers pay much more for wooded land and homeowners pay more for property near
woods and open space.
Please endorse this ordinance. I think the majority of Stillwater residents support it and it's
ultimate purpose, the pre~~rvation of our natural resources and Brown's Creek.
Sincerely,
~~)1~
Laurie Maher
3018 Marine Circle
Stillwater, MN 55082"
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November 1999
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Dear Mayor Kimble,
. d'th entlyadoptedAUARcommte
The City of Stillw~ter'.s Comprehenslve Pla:::ltir:a~:~y, Brown's Creek, through la
the Ci~ to pr.otect~nglttsd~atuth~l ;:op::~~ a strong tree protection ordinance.
proactIve actIons, mc u mg
I/W e support a strong tree protection ordinance for the City of Stillwater .
Protect and preserve our remaining wo?dlands for ourselves
and for fnture generations.
Signed: Nom~ r~
Address 1fI/(J L. .. ~ )r I
City oIlzRf.......... ~
November 1999
Dear Mayor Kimble,
The City of Stillwater's Comprehensive Plan and the recently adopted AUAR commit
the City to protecting its natural resources and ultimately, Brown's Creek, through larB
proactive actions, including the adoption of a strong tree protection ordinance.
I/W e support a strong tree protection ordinance for the City of Stillwater .
Protect and p~eserve onr reD1Dlnlng wDodlands rDr onrselves .
and for future generations.
Signed: NDme ~:i ~~
Address Sf . a' , aJ.Mf".
City 0C.t'g.~42h~ ~ ssZlZ::;L
.~
November 1999
Dear Mayor Kimble,
The City of Stillwater's Comprehensive Plan and the recently adopted AUAR commit
the City to protecting its natural resources and ultimately, Brown's Creek, through large
proactive actions, including the adoption of a strong tree protection ordinance.
I/W e support a strong tree protection ordin-ance for the City of Stillwater
\lrees AI.fC- ~(.L1r- l~& I''''''-..J 1<e~r~ A.V~~ ("cO\ lc..-.~ 5l.o.k.~
9tv~~ 45 o'lC'1Je,,-~deo...... &<.~~) brc.-..}c~ ,^,~.....b~.lI-ey &tH:.. ~...(
-th,,-\- ",",,,,14> ~~~ )~..fe. pDss<.1/.sa! ~-:'.P.l ~df d~.
Protect and preserve our re~in~g-;'~Iands for ourselves
and for future generations.
Signed: Name (}~oI!d?J~ A-d~ L.Lt:{ua.he-
Address 701-w. lYlaple S-J,
NovemberT9.99 ..'. ,
.................~~
Dear Mayor Kimble, ~..
....,.:.,-:.:./' ..,~.-
.
The ~ity of Stillw~ter'.s Comprehensive Plan and the recently adopted ADAR commit
the CI~ to pr.otect~ng Its ~atural resources and ultimately, Brown's Creek, through large,
proactIve actIons, IncludIng the adoption of a strong tree protection ordinance.
IfW e support a strong tree protection ordinance for the City of Stillwater'
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Protect and preserve our remaining woodlands for ourselves
and for future generations.
Signed: Name ~!taauvp
Address ~JI rnaAlt Stl
City <Still w ~ YnN, )S1' 8' t.-
November 1999
Dear Mayor Kimble,
The City of Stillwater's Comprehensive Plan and the recently adopted ADAR commit
the City to protecting its natural resources and ultimately, Brown's Creek, through large,
proactive actions, including the adoption of a strong tree protection ordinance.
.
IIW e support a strong tree protection ordinance for the City of Stillwater which would
require a minimum 30 percent reduction in crown cover, tree replacement, and the
clustering of buildings.
Protect and preserve our remaining woodlands for ourselves
and for future generations.
Signed: Name
Address
City
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November 1999 an ~I7tFhQ'A':' ~ if{; ~ z: ~1W~:r . #
Dear Mayor Kimble d, /h~ ~ jh/i~ttlk TAu .
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The City of Stillwater's Comprehensive Plan and the recently adopted AUAR c_it
the City to protecting its natural resources and ultimately, Brown's Creek, thro e
proactive actions, including the adoption of a strong tree protection ordinance.
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I/W e support a strong tree protection ordinance for the City of Stillwater which would
require. a minimum 30 p~ent red..ictio3 in crown ~~er, trxe replacemel!t and th5;
c. lu~tenng of buildings. ~~;tU~t:.D#l7J ~OA<.{{ r~of
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Addresskoa -z;.v....Jl' c:t.J-C/...(b. .
City ~r;4:.n;~
November 1999
Dear Mayor Kimble,
The City of Stillwater's Comprehensive Plan and the recently adopted AUAR commit
the City to protecting its natural resources and ultimately, Brown's Creek, through large,
proactive actions, including the adoption of a strong tree protection ordinance. .
IIW e support a strong tree protection ordinance for the City of Stillwater
Protect and preserve our remaining woodlands for ourselves
and for future generations.
Signed: Name /}t{.JhL//;y1 $ 1fdY'4
Addres~ -, I '1 I }1 / 17 tl A Kt; A vr-
City ql/~LJplftl5r:l. I f{/\f 59'Cl6>:J./
November 1999
Dear Mayor Kimble,
The City of Stillwater's Comprehensive Plan and the recently adopted AUAR commit
the City to protecting its natural resources and ultimately, Brown's Creek, through large,
proactive actions, including the adoption of a strong tree protection ordinance.
IIW e support a strong tree protection ordinance for the City of Stillwater.
Protect and preserve our remaining woodlands for ourselves
and for future generations.
Signed: Name
Address
City
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BIG DIFFERENCE.
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MEMO
To:
From:
Subject:
Date:
Planning Commission
Steve Russell, Community Development Director V
Tree Ordinance Public Hearing
December 9, 1999
The 2nd public hearing on the revised Tree Ordinance will be held at your December 13, 1999
meeting. The City Council has scheduled January 4,2000 to consider the ordinance. There have
been several public meetings on the Tree Ordinance over the last nine months. The most recent
meetings were held November 4 and 18.
The Tree Ordinance before you was revised based on the November 18, 1999 meeting to prohibit
clear cutting of lots. Also, standards for determining tree replacement for coniferous trees were
modified (see memo from Kathy Widen, Consulting Forester).
The ordinance applies to all projects where a development permit is required. If a project does
not require a development permit, the tree regulations do not apply.
The ordinance allows 30 percent ofthe trees on a site to be removed. This amount of removal
requires replacement at a rate of 10 trees per acre of removal (this provision is in the current tree
ordinance). Above the 30 percent removal rate, trees must be replaced on a one for one basis.
Other provisions of the ordinance require commercial pruners to be licensed and the control of
oak wilt: The Conservation Ordinance is also proposed for amendment to include the existing
regulations from the Bluffland Shoreland Ordinance regulating vegetation alteration. A memo
from the City's consulting forester highlights ordinance changes and requirements.
Recommendation: It is recommend the Planning Commission review the ordinance and written
comments, hear public comment and recommend the ordinance with attached changes to the City
Council.
Attachments: Draft Tree Protection Ordinance, Conservation Ordinance and written public
comments.
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C~C-A-0t7rY' /2-/3"7~
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Planning Commission
December 13, 1999
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Present:
Jerry Fontaine, chairperson
Russ Hultman, Karl Ranum, John Rheinberger, Kirk Roetman and Terry Zoller
Others:
Community Development Director Steve Russell
Absent:
Glenna Bealka and Darwin Wald (Tom Wiedner resigned effective December)
Mr. Fontaine called the meeting to order at 7 p.m.
Approval of minutes: Mr. Rheinberger, seconded by Mr. Roetman, moved approval of the
minutes of Nov. 8, 1999; all in favor.
Case No. PUD/99-54 and Case No. SUB/99-55 Final Planned United Development and Final
Plat Approval for 99 unit, 58 lot and 2 outlot development west of County Road 5 and north of
62nd Street North. Tim Nolde, applicant.
Mr. Nolde was present. He stated he had worked closely with city staff in doing the roads and
had made some changes in landscaping based on staff recommendations. He said he was
comfortable with all the conditions of approval.
Mr. Rheinberger, seconded by Mr. Hultman, moved approval of Case No. ZAM/99-2; all in .
favor. Mr. Rheinberger, seconded by Mr. Hultman, moved approval of Case No. ZAM/99-3; all
in favor. Mr. Rheinberger, seconded by Mr. Hultman, moved approval of Case No. PUD/99-18;
all in favor. Mr. Rheinberger, seconded by Mr. Hultman, moved approval of SUB/99-19; all in
favor. . .
Case No. ZAT/99-1 A Zoning Ordinance text amendment establishing tree protection
regulations. City of Stillwater, applicant.
Mr. Russell briefly reviewed the process to date and highlighted some of the changes made to the
draft ordinance based on comments received at the several public meetings. The ordinance
applies to projects requiring a development permit - conditional use permit, special use permit,
variance, plat approval, etc. The ordinance allows up to 30 percent of the trees to be removed,
with a replacement rate of 10 trees per acre; if the 30 percent limit is exceeded, the replacement
is one-for-one. Clear cutting is not allowed. The regulations apply to slopes of greater than 24
percent, bluffland and ravines.
Forester Kathy Widin noted the most recent revision is substantially different than the first draft.
She said this revised proposal builds upon the original ordinance and reflects changes based on
concerns/comments from people on both sides of the issue. The penalty of $25 per diameter inch
has been removed, for example. Ms. Widin stated that nothing other than the 30 percent removal
threshold is stronger than the existing ordinance; everything else in the new ordinance is .
basically recommendations/education.
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Planning Commission
December 13, 1999
Don McKenzie, 72nd Street, spoke in opposition and provided written comments with suggested
language changes. In addition to the 30 percent removal threshold, Mr. McKenzie's primary
objections centered on the language in (4)b of the proposed ordinance: "Development must (be)
conducted so that the maximum number of trees are preserved by the clustering and siting of
structures or improvements in clearings." Mr. McKenzie objected to the use of the word "must",
preferring "may"; he also noted the existing ordinance provides for some flexibility and
creativity of development by allowing the "utilization of other site design techniques."
It was the consensus of Commission members that the language providing for flexibility and
creativity of site design be retained.
Marc Putnam, representing the "underlying property owners" of Liberty on the Lake, spoke in
opposition to the proposal and agreed with Mr. McKenzie's concern regarding the language in
(4)b, specifically the word "must." He suggested the "must" be changed to "should." He also
spoke against the replacement fee, and asked about an appeals process. Mr. Russell noted an
appeals process is part of the city's Zoning Ordinance.
Laurie Maher, Marine Circle, and Nancy Brown, member of the city's tree task force, both spoke
against changing the wording from "must" to "should."
Mike Brochman, McKusick Road, asked whether the regulations would apply to paving projects
as would seem to be indicated in section (4)c. Mr. Russell explained the regulations would apply
only if paving projects required a development permit. It was the consensus of Commission
members to add language clarifying that.
Bud Buchman, Boutwell Road, suggesting eliminating the language "similar to species
removed" in section (6)f2. He suggesting clarifying the language "must preserve the understory"
in section (4)d to more clearly state the desired outcome. He also suggested using the term 30
percent of the tree canopy versus the number of trees. Ms. Widin agreed with Mr. Buchman's
reasoning for changing the language in (6)f2.
Mr. Rheinberger, seconded by Mr. Zoller, moved to change the wording "must" to
should" in section (4)b. Motion passed 4-2, with Mr. Ranum and Mr. Roetmanvoting no.
Mr. Rheinberger moved. to change the tree removal threshold from 30 percent to 40 percent.
Motion died for lack of a second.
Mr. Roetman, seconded by Mr. Hultman, moved to recommend approval as amended - changing
must to should, retaining language allowing for some design flexibility, clarifying language
regarding the section on paving, and including Mr. Buchman's recommendation removing
"similar to species removed." Motion passed 5-1, with Mr. Rheinberger voting no.
2
To: City Council
City of Stillwater
.
From: Katharine D. Widin, Ph.D.
Forestry Consultant
City of Stillwater
12/20/99
The draft of the proposed Tree Protection Ordinance for the City of Stillwater which
is before you has been revised after much input from Stillwater residents and City Staff.
As directed by the City Council we have arrived at a compromise version compared to the
draft of the ordinance which went before the Council in June of this year.
Changes to the existing tree protection ordinance came about as a result of a City
Council directive that tree protection within the City of Stillwater be strengthened. This
amended version of the ordinance should adequately address the specific situations in
Stillwater which require greater tree protection. As a forest health professional, I would
not suggest further changes that would result in any less protection. The Planning
Commission approved the ordinance 4: 1 at their meeting on Dec. 13th. They suggested a
few minor changes to the ordinance which have been incorporated.
I would like to point out the following information about the ordinance:
1. the ordinance applies to all zoning districts
2. tree protection, removal and replacement requirements only apply to projects which
would require a development permit
3. the ordinance references other sections of the City Code which contain language
regarding tree removal in environmentally sensitive areas, such as ravines, near wetlands,
bluffland, shoreland and buffer areas
.
4. tree removal for drainage, roads and utilities requires replacement of trees at a rate of 10
trees per acre of canopy removed, which is the same as the existing ordinance in City Code
5. on private lots which are part of a development, or which require a development permit,
30% of the tree cover could be removed without replacement; however, beyond 30%
removal, each tree over six inches in diameter which is removed would need to be replaced
1 for 1
6. the $25.00 per diameter inch penalty has been removed
7. the ordinance includes a section on oak wilt management
8. the ordinance includes a section requiring licensing of commercial arborists
Information on tree protection methods and tree planting methods are contained in
the city's Tree Protection Standards and Tree Planting Standards. These documents, as
well as approved tree lists, will be made available to property owners/developers who need
to comply with the ordinance requirements.
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Tree Protection Standards
(11/99)
I. Purpose
The City of Stillwater seeks to protect their tree resource by formulating these
standards for guiding development projects in tree protection and conservation of woodland
areas. This document is to be used in conjunction with the Tree Protection Ordinance. All
contractors and sub-contractors are to be advised of tree protection standards by the
developer or project manager.
II. Design Considerations
During the planning process, it is expected that all measures will be taken to protect
significant trees and woodland areas on, or adjacent to, the parcel and that roads,
utilities and structures will be sited to minimize the impact on trees and natural
areas. Fragmentation of natural areas, and intrusion into environmentally sensitive
areas, is to be avoided, if possible. Clustering of structures and development
activities along the margin, but not within natural areas, is to be encouraged.
When developing wooded parcels, it is desirable to save trees of varying ages, sizes
and species, groups of trees rather than individuals, woodland areas that are
connected to other natural areas, and vegetation adjacent to riparian and wetland
areas.
III. Tree Protection Methods
A. Fencing (see diagram). prior to grading, all significant trees and woodland
areas to be preserved, which are inside or within 30 feet of the grading limits, are to
be fenced with metal fenceposts (6 ft. on center) and orange snow-fencing. The
fencing is to be placed at edge of the protected root zone of the largest tree
within the group to be protected. In some situations the dripline (limits of the
branch spread) can be used; however, fencing should be placed no closer than 10
feet to a tree or woodland area to be saved. If the fence is temporarily removed or
knocked down, it is to be replaced immediately. This fencing is to remain until all
phases of construction have been completed.
B. Silt Fencing . to protect significant trees and woodland areas which are
located at an elevation below the area being graded, silt fencing should be erected
at the grading limits to prevent soil from washing into the root area of trees to be
saved. This fence should be a minimum of 10 feet from the trunk of any significant
tree. This fence should be regularly inspected for efficacy and, if it is found to be
allowing soil to wash through, it should be repaired or replaced.
Stillwater - Tree Protection Standards - 2
C. Grade Change - if the grade around a significant tree is to be raised or
lowered more than 6 inches, a retaining wall and/or a drain tile system should
be considered to avoid damaging roots. Any retaining wall should be
placed outside the protected root zone of a significant tree, if possible, but no closer
than 10 feet to the trunk of a significant tree.
D. Utility Installation - excavations for utilities should be placed outside the
protected root zone of trees which are to be saved. If a utility excavation is to be
placed closer than 10 feet to the trunk of a mature tree, alternative installation
techniques, such as tunneling under the root system, should be considered.
E. Vehicle Parking - to minimize soil compaction and fluid leakage over root
systems of trees to be preserved, vehicle parking areas should be located at least 30
ft. away from significant trees and woodland areas.
F. Location of Storage and Clean-out Areas - to avoid soil compaction,
leaching of toxic materials, or change in soil pH associated with leachate from
building materials and equipment, storage of building supplies and equipment
clean-out areas should be located at least 30 f1. away from significant trees and
woodland areas. Clean-out areas should not be located in an area which will drain
to the root systems of trees which are to be saved.
G. Clearing of Undergrowth - extensive clearing of undergrowth and/or
disturbance of the ground litter layer should not occur in areas where trees are
to be preserved.
H. Pruning - pruning of trees which are to be preserved should be limited to
dead and broken branches or pruning of branches for vehicle clearance. No
pruning or wounding of oaks should take place between April 15 and July 1 in
order to minimize insect transmission of the oak wilt fungus to healthy trees. If
oaks are pruned or wounded during this period, apply an asphalt-based tree wound
dressing, latex paint or shellac to the wound immediately.
I. Mulching - trees to be saved, especially individual significant trees within the
grading limits, would benefit from the application of 4 inches of wood chip
mulch over the root system from 1 ft. out from the trunk to the dripline (limit of
branch spread) of the tree.
J. Watering - trees within the grading limits should be provided
with supplemental water before, during and after development, if possible.
Definitions
protected root zone - an area around the tree to be protected, the radius of which in feet
is equal to 15times the trunk diameter at breast height (dbh) (measured at a point
54 inches above the ground) (see diagram)
References
Protecting Trees from Construction Damage. Minn. Ext. Service FO-613S-S
Conserving Woodland Areas in Developing Communities - Best Management
Practices - MN DNR (in press)
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Stillwater - Tree Protection Standards - 3
Tree Protection Diagrams
(from: Protecting Trees from Construction Damage. Minn. Exl. Service FO-6135-5)
I' .
Fig. 1 - Protected
;'
Measure
diameter (width)
=dbh
dbh x 7.5
= critical root radius
Fig. 2 - Tree Protection Fencing
Put up fences and signs around
trees you wont to save to alert construc-
tion workers to damage potential.
Tree & Shrub Planting Standards
City of Stillwater, Minnesota
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I. Plant Material
All plant material must be from a nursery licensed in Minnesota and must be
certified to be pest and disease free. All trees and shrubs shall confonn to the American
Association of Nurserymen publication, "American Standard for Nursery Stock". All trees
and shrubs shall be guaranteed for one full year from the time planting has been completed.
All trees and shrubs used shall confonn to the following minimum sizes:
Deciduous Trees = 2.5 in. caliper (trunk diameter at 12 in. above soil level) B&B
Ornamental Trees (small statured flowering trees) = 1.5 in. caliper B&B
Coniferous Trees = 6 ft. height
Shrubs = 24 inch height or spread
All trees and shrubs should be of landscape quality, in good fonn and be in a healthy
condition (free of serious insect or disease problems, no serious wounds to the
trunk or branches, and buds should be moist and viable) at the time of planting.
Deciduous trees should have a dominant central leader, straight trunk and well-spaced side
branches.
Evergreens should be "unsheared" and have a natural, open fonn with a central leader.
Shrubs should be sufficiently branched for the species. Potted shrubs should have been
grown in the container long enough for the soil and root ball to retain its shape
when removed from the container, i.e. not recently potted bare root material.
Plants should be centered in pots or in soil balls, and soil balls should be unbroken.
Roots in pots or soil balls should be moist, not dry, at time of delivery.
Plant material will be inspected by the City Arborist. Any plant material which is in
poor condition due to fonn (which cannot be corrected by minor pruning),
undersized or broken root ball, serious trunk wounds, or insect or disease
problems, will not be accepted. Any trees or shrubs not alive and in satisfactory
growth at the end of the one-year guarantee period shall be replaced.
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II. Handling of Plant Material
A. Delivery - 'all plant material shall be delivered on day of planting, if possible.
If deciduous trees are in leaf, they should be covered with a tarp during
transport. Plants should be handed, wheeled or hydraulically lowered off
truck, not dropped. Trees should not be lifted or hauled by the trunk, which
can separate the trunk from the root system.
B. Storage - all plant material shall be stored as briefly as possible before planting.
Plants shall be stored out of direct sunlight and root systems are to be
kept cool and moist until time of planting. Roots shall only be exposed
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Stillwater - Planting Standards 8/98 - 2
just prior to planting for potted material and not until tree or shrub is in the
planting hole for B&B stock. If plants must be stored overnight, roots
should be watered in late afternoon or early evening. If plants will be stored
more than one day, the pots or root balls should be covered with moistened
wood chips to keep roots cool and moist.
III. Planting Techniques
A. Planting by Hand
1. Planting Hole - the diameter of the planting hole should be
at least 6 inches wider than the pot or root mass diameter for shrubs
and at least 1 foot wider than the diameter of the root ball for trees
(e.g., a tree with a 24 in. root ball should have a planting hole which
is at least 36 inches across). The depth of the planting hole should
be equal to the height of the root mass from bottom to top of the soil
in the pot or root ball. The soil at the sides of the hole should be
roughened with a shovel and the soil at the bottom of the hole
should be firmed before planting.
Amendments - in most soils no organic soil amendments (e.g. black
dirt, peat moss, compost, etc.) are needed. In some instances,
particularly sites with highly disturbed soil and no topsoil, the
arborist may recommend the addition of organic amendments equal
to no more than 1/3 of the backfill soil.
2. Potted Stock - trees and shrubs should be slid out of pot or the pot
should be cut off. Roots should be loosened slightly from the
sides and bottom of the root mass and any encircling roots
should be cut with a sharp knife. Root masses should be placed
in the hole so that the top of the root mass is even with the top of
the surrounding soil. In heavy clay soils, the root mass may be
placed so that it is no more than an inch higher than the
surrounding soil; however, in no situation should the root mass be
planted lower than the surrounding soil. The hole should be
back-filled with original soil halfway, the soil should be watered,
and then the hole can be filled and watered again. The soil at the top
should be lightly tamped and leveled and a slight ridge of soil should
be constructed at the edge of the planting hole to keep water in the
root zone of the tree.
3. Balled & Burlapped Stock - trees or shrubs should be set into the hole
with the top of the root ball even with the top of the surrounding
soil. In heavy clay soils, the root mass may be placed so that it is no
more than an inch higher than the surrounding soil; however, in no
situation should the root mass be planted lower than the surrounding
soil. If the root ball is in a wire basket, at least the top two rounds
of wire should be cut off and removed after the tree is in the
prepared hole. Any rope or twine at the base of the trunk should be
cut and removed, and burlap on the top of the ball should be pulled
back. After centering and straightening the plants, the hole should be
back-filled with original soil halfway, the soil watered, and then the
Stillwater - Planting Standards 8/98 - 3
hole can be filled and watered again. The soil at the top should be
lightly tamped and leveled and a slight ridge of soil should be
constructed at the edge of the planting hole to keep water in the
root zone of the tree.
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B. Machine-Moved Trees
(information taken from MnDOT Landscape Project Guidelines)
Minimum Tree Spade Size Requirements
Spade Size Oak Trees Deciduous Trees Evergreen Trees
(diameter) ( caliper inches)* ( caliper inches) (hei~ht)
42" 1. 0" - 1.5" 2" - 3" 5' -7'
60" 1.5" - 2.5" 3" - 4" 7' - 9'
78" 2.5" - 3.5" 4" - 6" 9' - 14'
85" 3.5" - 5.0" 6" - 8" 14' - 18'
(calIper Inches refers to trunk dIameter measured at 12 inches above the SOIl level)
1. Planting Specifications (use of an hydraulic spade)
a. remove a soil plug from the planting site with a spade the
same size as the one used to move the trees
b. scrape the sides of the planting hole to roughen it
c. all holes dug by the tree spade should be filled the same
day or covered to prevent personal injury or property
damage
d. designate the north side of the tree with paint or ribbon before
digging
e. dig the transplant tree and apply 10 gallons of water to the
tree's root ball during digging
f. the tree should be supported in the spade during transport
to prevent shifting and damage to the tree or root ball
g. if the tree is moved more than 5 miles, during the growing
season, cover the tree to prevent drying and wind damage
to foliage
h. place the transplant tree in the planting hole, maintaining the
original orientation of the tree (e.g. north side of tree
facing north
i. as soon as the tree is in the planting hole, loosen a band, 18
inches wide by 12 inches deep, of the undisturbed soil
next to the root ball of the tree, with a shovel or rototiller;
do not dig within the soil of the root ball of the tree
j. fill any voids in the planting hole by watering and construct
a 3 inch dike around the edge of the planting hole to
hold water
k. water the tree within two hours of installation, saturating the root
ball and planting hole
1. the contractor must inspect the trees within 7 days of planting,
checking for settling, air voids at sides of the planting hole,
and soil moisture levels
m. if trees have settled with root balls below the surrounding soil, or
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Stillwater - Planting Standards 8/98 - 4
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if they have tipped, they must be reset with a tree spade the
same size or larger and watered wi thin 2 hours of resetting
n. all transplanted trees must be watered within one week of
planting, unless soil moisture is adequate or excessive
o. mulch all transplanted trees with 4-5 inches of wood chips, from
the trunk out to the branch spread, within two weeks after
the first watering (do not mulch immediately after first
watering, since resetting of tree may be necessary). Do not
place woodchips in direct contact with trunk.
IV. Maintenance of Trees and Shrubs After Planting
A. Watering - all trees and shrubs must be watered within 2 hours of planting
with sufficient water to saturate root ball and planting hole. New plants
should be watered again within one week of planting. Watering thoroughly
every week or two for the first season is desirable, particularly if trees
and shrubs are planted between June 15th and August 15th.
B. Mulching - trees should be mulched with 4 inches of wood chips from the
trunk out 3 feet on all sides. Do not place mulch in direct contact with
trunk. A ring of high quality landscape edging may be used to keep mulch
around tree in turf areas. If landscaping calls for other mulch material
around trees and shrubs in landscape beds, this must be approved by the
city.
c. Pruning - trees and shrubs should be pruned of dead, crossing, injured or
broken branches at the time of planting. It is not necessary to apply
a tree wound dressing to the pruning sites. Oaks should not be pruned at
all between April 15 and July 1st.
D. Staking - trees should not be staked if they can stand alone. Trees much
taller or wider than their root ball, or trees in open areas exposed to
high winds, may need support for the first growing season. If trees are
staked, the material which goes around the trees should be a wide band
of webbing or other acceptable material which does not put too much
pressure on the bark and sapwood. Bare wire and rope are not allowed as
tree ies. The tree should be staked on two or three sides and staking
removed after one year.
E. Wrapping - smooth-barked trees should be wrapped November 1st to
April. 1st with tree wrap to prevent sunscald in winter. Wrapping must
remain off tree trunks April through October.
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Councilmember introduced the following
resolution, the reading of which was dispensed with by unanimous consent, and moved its
adoption:
CITY OF STILLWATER
COUNTY OF WASHINGTON
STATE OF MINNESOTA
RESOLUTION NO.
A RESOLUTION ESTABLISHING DEVELOPMENT DISTRICT
NO.2 AND THE ADOPTION OF A DEVELOPMENT PROGRAM
FOR DEVELOPMENT DISTRICT NO.2 AND THE ESTABLISHMENT
OF THE TAX INCREMENT FINANCING PLAN RELATING TO
TAX INCREMENT FINANCING DISTRICT NO..S,
LOCATED WITHIN DEVELOPMENT DISTRICT NO.2
BE IT RESOLVED by the City Council (the "Council") of the City of Stillwater,
Minnesota (the "City"), as follows:
Section 1.
Recitals.
1.01. It has been proposed that the City establish Development District No.2 and adopt
a Development program for Development District No.2 pursuant to Minn. Stat. g 469.124 to
469 .134, (the "Program") and
1.02. It has been proposed that the City establish the Tax Increment Financing Plan for
Tax Increment Financing District No. 8 (a Housing District), located within Development
District No.2, pursuant to and in accordance with Minnesota Statutes, Sections 469.174 to
169.179, inclusive (the "Plan").
1.03. The Council has caused to be prepared a Program and Plan which have been on
file in the office of the City Clerk as required by law, and has investigated the facts with respect
thereto.
1.04. The City has performed all actions required by law to be performed prior to the
establishment of the Program and the Plan, including, but not limited to, a review of the
proposed Program and -Plan by the Planning Commission and the holding of a Public Hearing
upon notice as required by law.
1.05. The City has mailed a copy of the Program and the Plan to the Washington
County Board and the School Board ofI.S.D. No. 834 in a timely manner as required by law and
has received and reviewed comments on the Plan and the Program from the Washington County
Board.
1.06. The Council hereby determines that it is necessary and in the best interest of the
City at this time to modify the Modified Tax Increment Financing Plans as proposed and as are
on file.
Section 2. Adoption of the Program and the Plan.
2.01. The Program and the Plan presented to the Council on this date, are hereby
approved and adopted and shall be placed on file in the office of the City Clerk.
Section 3. Implementation of the Development Program and the Tax Increment
Financing Plans.
3.01. The officers of the City, the City's financial advisor, and the City's legal counsel
and bond counsel are authorized and directed to proceed with the implementation of the
respective Program and the Plan and for this purpose to negotiate, draft, prepare and present to
this Council for its consideration all further plans, resolutions, documents and contracts
necessary for this purpose.
The motion for the adoption of the foregoing resolution was duly seconded by
Councilmember , and upon vote being taken thereon, the
following voted in favor thereof:
and the following voted against the same:
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Whereupon said Resolution was declared duly passed and adopted, and was signed by the Mayor .
and attested to by the City Clerk.
Dated: January 3, 2000
Jay L. Kimble, Mayor
Attest:
Morli Weldon, City Clerk
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THE CITY OF STILLWATER
DEVELOPMENT PROGRAM
for
DEVELOPMENT DISTRICT NO.2
and
.
THE ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT NO.8
AND THE ADOPTION OF THE TAX INCREMENT FINANCING PLAN
TAX INCREMENT FINANCING DISTRICT NO.8
IN
. DEVELOPMENT DISTRICT NO.2
Public Hearing for consideration of adoption
December 21, 1999
and
January 4, 2000
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TABLE OF CONTENTS
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Page
ARTICLE 1 - DEFINITIONS ... ................... ................ ......... ................... ......... .,. ........... ........ ....... 1
Section 1.01. Definitions...........................................................................................................1
ARTICLE 2 - STATEMENT OF NEED, PUBLIC PURPOSE AND AUTHORITy.................. 2
Section 2.01. Statement of Need and Public Purpose. ...............................................................2
Section 2.02. Development Districts; Statutory Authority. .......................................................3
Section 2.03. Tax Increment Financing Districts; Statutory Authority. ....................................3
ARTICLE 3 - STATEMENT OF GOALS AND OBJECTIVES .................................................. 3
Section 3.0 I. Statement of Goals. ... .... ...... ..... ............ ...... ..... .... ..... ................. ...........................3
Section 3.02. Statement of Objectives. . ...... ....... ...... ......................... ....... .................. ..... ...........3
Section 3.03. Actions to Accomplish Objectives..... .......... .....................:.......... .......... ........ ......4
Section 3.04. Public Improvements; Public Costs; Costs. .........................................................5
Section 3.05. Environmental Controls. .... ........... ...... ...... ....... .......................................... ..........5
Section 3.06. Proposed Reuse of Property. ............... .................... ... ............ ..... .... .............. .......5
Section 3.07. Rehabilitation. ......................................................................................................6
Section 3.08. Relocation............................................................................................................ 6
ARTICLE 4 - TAX INCREMENT FINANCING PLAN NO.8................................................... 6
Section 4.01. Statement of Goals and Objectives. .....................................................................6
Section 4.02. Statement Actions to Accomplish Objectives......................................................6 .
Section 4.03. Land to be Included in Financing District No.8. ................................................6
Section 4.04. Property to be Acquired. ............ .......... ........ ............. ............. ...... ............... .........6
Section 4.05. Development Activity for which Contracts Have Been Signed. .........................6
Section 4.06. Specific Development Expected to Occur Within the District No.8;
Need for Tax Increment Financing. .... ................. ................................ ...............6
Section 4.07. Estimated Public Costs. .................... ................. .................... ................... ........... 7
Section 4.08. Estimated Amount of Bonded Indebtedness. .......................................................7
Section 4.09. Sources of Revenue.............. .................... ..... ...... ........... .......... ........... ............ ..... 7
Section 4.10. Original Tax Capacity Value. ....................... .......... ................ ................ .............8
Section 4.11. Estimated Captured Tax Capacity Value and Computation of Tax
Increment. ............................................................................................................8
Section 4.12. Duration of Financing District No.8. ..................................................................8
Section 4.13. Estimated Impact of Tax Increment Financing....................................................9
Section 4.14. Fiscal Disparity Contributions. .......... .................................... ....... ............ ...........9
Section 4.15. Use of'Tax Increment.... .................. ......................... ..... ..... ..... ......... ....................9
Section 4.16. Excess Tax Increments. ............................... ............. ............ .............. .................9
Section 4.17. Administration of Tax Increment Financing District.........................................1O
EXHIBITS "A", "B", and "C"
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ARTICLE 1 -
DEFINITIONS
Section 1.01. Definitions. The terms defined below shall, for purposes of this
Development Program and all related tax increment financing plans, have the meanings specified
herein.
"Bonds" means Tax Increment Bonds or General Obligation Improvement Bonds issued
by the City to finance the cost of public improvements in Development District No.2.
"Cui' means the City of Stillwater, a municipal corporation and political subdivision of
the State of Minnesota.
"Comprehensive Plan" means the City's Comprehensive Plan which contains the
objectives, policies, standards and programs to guide public and private land use, development,
redevelopment and preservation for all lands and water within the City, as approved by the
Metropolitan Council from time to time.
"Council" means the City Council of the City.
"County" means the County of Washington, Minnesota.
"Development District Act" means Minn. Stat., gg 469.124 through 469.134, as amended
from time to time.
"Development District No.2" means Development District No.2 in the City, which has
been established pursuant to and in accordance with the Development District Act and comprises
the area described on the attached Exhibit "A".
"Development Program" means this Development Program for Development District
No.2, as amended from time to time. As defined in Minn. Stat., g 469.125, Subdivision 3, a
development program is a statement of objectives of the City for improvement of a development
district which contains a complete statement as to the public facilities to be constructed within
the district, the open space to be created, the environmental controls to be applied, the proposed
reuse of private property and the proposed operations of the district after the capital
improvements within the district have been completed.
"Financing District No.8" means Tax Increment Financing District No.8 of the City
which is established within Development District No.2 pursuant to the Tax Increment Financing
Act, and comprises the area described in the attached Exhibit "B".
"Financing Plan No.8" means the tax increment financing plan adopted for Financing
District No.8, which is set forth in Article IV, as amended from time to time.
"Public Costs" means the cost of all public improvements to be constructed in aid of
Development District No.2, and all other costs to be incurred by the City in aid of Development
District No.8, as shown in Financing Plan No.8.
"State" means the State of Minnesota.
"Tax Increment Bonds" means any general obligation or revenue bonds to be issued by
the City pursuant to the Tax Increment Financing Act to finance the Public costs incurred and to
be incurred by the City in and of Development District No.2 as stated in the Development
Program, Financing Plan No.8, and any tax increment financing plan hereafter adopted with
respect to any other tax increment financing district established within Development District
No.2. the term "Tax Increment Bonds" also includes any obligations issued to refund the Tax
Increment Bonds.
"Tax Increment Financing District" means any tax increment financing district
established or to be established in the future in Development District No.2.
"Tax Increment Financing Act" means Minn. Stat., g 469.174 through 469.179, as
amended from time to time.
"Tax Increment Financing Plan" means any tax increment financing plan adopted with
respect to a Tax Increment Financing District.
ARTICLE 2 -
STATEMENT OF NEED, PUBLIC PURPOSE AND AUTHORITY
Section 2.01. Statement of Need and Public Pm:pose. The City Council of the City
has determined that there is a need for the City to take certain actions designed to encourage,
ensure and facilitate development and redevelopment by the private sector of underutilized and
unused land located within the corporate limits of the City, in order to provide additional housing
opportunities for residents of the City and the surrounding area, to improve the tax base of the
City, Independent School District No. 834 (the School District) and Washington County (the
County}, thereby enabling them to better utilize existing public facilities and provide needed
public services, and to improve the general economy of the City, the County and the State.
Specifically, the City Council has determined that the property within Development District
No.2 is either underutilized or unused due to a variety of factors, including due to a variety of
factors, including fragmented ownership of the property, inadequate and multiple zoning of the
property, excessive property cost comprising costs of clearance, grading and soil correction, and
inadequate public improvements to serve the property; all of which have resulted in a lack of
private investment; that, as a result, the property is not providing adequate housing opportunities,
and is not contributing to the tax base and general economy of the City, the School District, the
County and the State to its full potential; and, therefore, that it is necessary for the City to exercise
its authority under the Development District Act and the Tax Increment Financing Act to develop,
implement and finance a program designed to encourage, ensure and facilitate the development
and redevelopment of the property located in Development District No.2 into low and moderate
income housing units and to further accomplish the public purposes specified in this paragraph.
The development proposed for the Development District No.2 would not occur solely
through private investment in the foreseeable future; Increment Financing Plan No.8 is
consistent with the Development Program; and the Financing Plan No.8 will afford maximum
opportunity, consistent with the sound needs of the City as a whole, for the development or
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redevelopment of the property located in Financing District No.8 and the Development District
No.2 by private enterprise.
The welfare of the City, the County and the State of Minnesota requires active promotion,
attraction, encouragement and development of economically sound industry and commerce by
the City.
Section 2.02. Development Districts: Statutory Authority. The Development
District Act authorizes the City upon certain findings by the City Council, to establish and
designate development districts within the City and to establish, develop and administer
development programs, therefore, to meet the needs and accomplish the public purposes
specified in Section 2.01. In accordance with the purposes set forth in Section 469.124 of the
Development District Act, the City Council has established Development District No.2.
Section 2.03. Tax Increment Financing Districts: Statutory Authority. The Tax
Increment Financing Act authorizes the City, upon certain findings by the City Council, to
establish and designate tax increment financing districts within Development District No.2 and
to adopt and implement a tax increment financing plan to accomplish the Development Program
established for Development District No.2.
ARTICLE 3 -
STATEMENT OF GOALS AND OBJECTIVES
Section 3.01. Statement of Goals. The Council determines that the establishment of
Development District No.2 and the establishment of Tax Increment Financing District No.8
therein will provide the City with the ability to achieve certain public goals and objectives not
otherwise obtainable in the foreseeable future without City intervention in the normal
development process. These goals include (a) restoring and improving the tax base and tax
revenue generating capacity of Development District No.2; (b) increasing employment
opportunities and employment in the City; (c) increasing the supply of all types and levels of
housing in the City, including housing affordable by persons of low and moderate income; (d)
realizing comprehensive planning goals; (e) removing blighted conditions; and (f) revitalizing
the property within Development District No.2 to create an attractive, comfortable, convenient,
and efficient area for industrial, commercial, governmental, convention, affordable housing and
related uses.
Section 3.02. Statement of Objectives. The City seeks to achieve the following
program objectives in Development District No.2:
1. Secure the prompt development of property in Development District No.2
for its highest and best use, in a manner consistent with the City's Comprehensive Plan
and with a minimum of adverse impact on the environment, and thereby promote and
secure the development of other land in the City.
2. Secure additional employment opportunities within Development District
No.2 and the City for residents of the City and the surrounding area, thereby improving
living standards, reducing unemployment and the loss of skilled and unskilled labor and
other human resources in the City.
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3. Secure the increase of real property subject to ad valorem taxation by the .
City, Independent School District No. 834, Washington County, and other taxing
jurisdictions, in order to better enable such entities to pay for governmental services and
programs required to be provided by them.
4. Provide for the financing and construction of public improvements in and
adjacent to Development District No.2, necessary for the orderly and beneficial
development of Development District No.2 and adjacent areas of the City.
5. Secure appropriate development in Development District No.2 so as to
maintain the area in a manner compatible with its accessibility and prominence in the
City.
6. Secure expansion, improvement, and development of existing businesses
in Development District No.2 and the City.
7. Create a desirable and unique character within Development District No.2
through quality land use alternatives.
8. Provide maximum opportunity for private redevelopment of existing areas
and structures which are compatible with the Development Program.
9. Provide for housing intended for occupancy in part by persons or families
with low and moderate income as defined in Chapter 462A, Title II of the National
Housing Act of 1934, the National Housing Act of 1959, the United States Housing Act .
of 1937, as amended, Title V of the Housing Act of 1949, as amended, and any other
similar present or future federal, state or municipal laws or rules promulgated under those
acts.
Section 3.03. Actions to Accomplish Objectives. Actions to be taken by the City to
accomplish the goals and objectives set forth in Section 3.01 and Section 3.02 included:
1. Acquiring property or property rights which is vacant, unused, underused,
or inappropriately used for new or expanding uses as well as housing uses.
2. Acquire property containing structurally substandard buildings and
remove structurally substandard buildings for which rehabilitation is not feasible.
3. ~ese1l property described in paragraphs 1 and 2 for development or
redevelopment consistent with the Development Program.
4. Encourage the renovation and expansion of existing structures.
5. Eliminating blighting influences which impede potential development.
6. Acquisition of property for park and trail purposes and providing park and .
trail improvements to compliment private development.
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7. Constructing road, bridge, sanitary sewer, water, storm sewer and other
local improvements needed to serve existing and proposed development consistent with
the Development Program and the Comprehensive Plan.
8. Pay principal and interest on General Obligation Improvement Bonds
pursuant to Minnesota Statutes, Chapter 429 and General Obligation Tax Increment
Bonds pursuant to the Tax Increment Financing Act to finance the cost of local
improvements constructed to serve Development District No.2, and other public costs
incurred and to be incurred by the City in and of the District in accordance with State
law.
Section 3.04. Public Improvements: Public Costs: Costs. The public improvements
to be made within Development District No.2 include sanitary sewer, water, storm sewer, road,
bridge, recreational, parking and park and open space improvements.
Section 3.05. Environmental Controls. The proposed development activities in the
Development District are not expected to present significant environmental concerns. However,
all municipal actions, public improvements and private development shall be carried out in a
manner consistent with all applicable federal and state environmental controls and standards, all
necessary documents relating to environmental impacts shall be prepared, and all necessary
authorizations relating to environmental matters shall be obtained.
Section 3.06. Proposed Reuse of Property. The Development Program does not
contemplate the acquisition of private property until such time as a private developer presents an
economically feasible program for the reuse of that property. Proposals, in order to be
considered, must be within the framework of the goals and objectives set forth in Section 3.01
and Section 3.02. Prior to formal consideration of the acquisition of any property, the City
Council will require a binding contract, performance bond or other evidence or guarantees that a
supporting tax increment or other funds will be available to repay the public cost associated with
the proposed acquisition. It is the intent of the City to negotiate the acquisition of property
whenever necessary. Appropriate restrictions regarding the reuse and redevelopment of property
shall be incorporated into any land sale contract or development agreement to which the City is a
part.
Section 3.07. Rehabilitation. Owners of properties within Development District
No.2 will be encouraged to rehabilitate their properties to conform with the applicable state and
local codes and ordinances, as well as any design standards.
Section 3.08. . Relocation. The City accepts its responsibility for providing for
relocation assistance pursuant to the Development District Act and the Tax Increment Financing
Act.
ARTICLE 4 -
TAX INCREMENT FINANCING PLAN NO.8
Section 4.01. Statement of Goals and Objectives. See Sections 3.01 and 3.02, of the
Development Program for Development District No.2 for a statement of goals and objectives for
5
Financing District No.8. Further, the District is created as a Housing District within the
meaning of Minn. Stat. S 469.174, subd. 11.
Section 4.02. Statement Actions to Accomplish Objectives. See Section 3.03 of the
Development Program for Development District No.2 for a statement of the actions to be taken
by the City to accomplish the goals and objectives set forth in Article III of the Development
Program for Development District No.2.
Section 4.03. Land to be Included in Financing District No.8. The Land to be
included in Financing District No.8 is described on the attached Exhibit "B".
Section 4.04. Property to be Acquired. The City will acquire approximately 5.01
acres of land within the District for use as park trails and open space all of which will be
beneficial and complementary to the housing proposed for the District.
Section 4.05. Development Activity for which Contracts Have Been Signed. As of
the date of adoption of this Financing Plan No.8, the City has entered into a Development
Agreement with ANCHOBA YPRO, INC., a Minnesota corporation, for the development of the
land in Financing District No.8 as a Housing District, however, no tax increment funds have
been expended pursuant to that agreement.
Section 4.06. Specific Development Expected to Occur Within the District No.8:
Need for Tax Increment Financing. The development activities proposed to take place within the
project include the construction by ANCHOBA YPRO of thirteen (13) single family detached
homes and eighty-six (86) townhomes and the construction of streets, sanitary sewer mains and
services, water mains and services, and storm sewer facilities and services necessary to serve the
project. The proposed development, in the opinion of the City, could not reasonably be expected
to occur solely through private investment within the reasonably foreseeable future, and thus the
use of .tax increment financing to assist the proposed development is necessary. This
determination is based upon studies made by the City as to the cost of providing sewer and water
service to the land in Financing District No.8 and Development District No.2, a storm water and
drainage control study done for the District, and planning studies of the area that were done in
preparation for the Comprehensive Plan Amendment recently submitted to the Metropolitan
Council for review.
Section 4.07. Estimated Public Costs. The estimated total Public Cost of
improvements to be made and other public actions required to be taken within Tax Increment
Financing District No.8 is estimated to be not less than $2,996,176 and includes:
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. Sevverlmprovements $ 436,330
Water Improvements 549,846
Footings 480,000
Land Acquisition 810,000
Water Services 75,000
Sewer Services 75,000
Park and Pathway Improvements 25,000
Sidewalks 25,000
Contingencies 75,000
Capitalized Interest 50,000
Discount 25,000
Legal/Fiscal/ Administration 20,000
Retaining Walls 25,000
Streets 325.000
Total Estimated Public Costs $ 2,996,176
The Public Costs set forth above are estimates and the amounts allocated to any item may be
reallocated among any of the other items set forth above.
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Section 4.08. Estimated Amount of Bonded Indebtedness. It is anticipated that
Bonds will be issued to finance the estimated Public Costs to be incurred with respect to
Financing District No.8. Further, some Public Costs will be paid by developer funds, and
eligible expenses incurred by the developer for these purposes will be reimbursed to the
developer from tax increment funds generated by the District, all of which will reduce the
amount of Bonded Indebtedness.
Section 4.09. Sources of Revenue. The revenues to be used to pay the Public Costs
in Financing District No.8 are Tax Increments, special assessments, sewer and water revenues,
ad valorem taxes, and Developer payments.
Section 4.10. Original Tax Capacity Value. The original tax capacity value of all
taxable property in Financing District No.8 as most recently certified by the Commissioner of
Revenue of the State of Minnesota, being the certification made in 1999 with respect to the tax
capacity value of such property as of January 2, 2000, for taxes payable in 2000 is $3,974.00.
Section 4.11. Estimated Captured Tax Capacity Value and Computation of Tax
Increment. Each year the County Auditor will measure the amount of increase or decrease in the
total tax capacity value of taxable property in Financing District No.8 to calculate the Tax
Increments payable to the City in any year in which there is an increase in total tax capacity
value in Financing District No.8 above the original tax capacity value, Tax Increments will be
payable to the City. In any year in which the total tax capacity value in Financing District No.8
declines below the original tax capacity value, no tax capacity value will be captured from
Financing District No.8 and no Tax Increments will be payable therefrom.
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The County Auditor shall certify in each year after the date of the original tax capacity .
values were certified, the amount the original tax capacity values have increased or decreased as
a result of:
1. changes in tax exempt status of property;
2. reductions or enlargements of the geographic boundaries of Financing
District No.8; and
3. changes due to stipulations, adjustments, negotiated or court-ordered
abatements.
Upon completion of the development expected to occur in Financing District No.8, the
City estimates the increase in market value of taxable property in Financing District No.8 will
be approximately $5,500,000.00.
The captured net tax capacity value upon completion of development is expected to be
approximately $55,000.00. The Tax Increments will be captured for up to 25 years from receipt
of the first Tax Increments. The City determines that 100% of the available increase in tax
capacity value of Financing District No.8 shall be used in accordance with this Financing Plan.
Section 4.12. Duration of Financing District No.8. The Tax Increment Financing
Act allows Housing Districts to remain in existence for a period of 25 years from the receipt of
the first tax increments. Therefore, Financing District No.8 may remain in effect until 25 years
from the receipt of the first tax increments, or until such earlier date as all Public Costs have
been paid in accordance with this Financing Plan No.8.
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Section 4.13. Estimated Impact of Tax Increment Financing. The Tax Increment
Financing Act requires that tax increment financing plans estimate the impact of a proposed
district on the affected taxing jurisdictions. There will be no adverse impact on the other taxing
jurisdictions during the term of Financing District No.8 since the development would not have
occurred without the creation of Financing District No.8 and the provision of public assistance.
A positive impact on other taxing jurisdictions will occur when Financing District No.8 is
decertified and the development in Financing District No.8 becomes part of the tax base of all
affected taxing jurisdictions. When this occurs, the tax capacity rates of the taxing jurisdictions
will be lower than they would have been had Financing District No.8 not been established.
Section 4.14. Fiscal Disparity Contributions. Applicable Fiscal Disparity
Contributions for Tax Increment District No.8 will be made from within the District.
Section 4.15. Use of Tax Increment. The City hereby determines that it will use
100% of the captured tax capacity value of taxable property located in Financing District No.8
for the following activities:
1. to finance or otherwise pay Public Costs set forth in the Tax Increment
Financing Plan.
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2. to reimburse developers for eligible costs incurred as defined in the Tax
Increment Financing Act.
3. return the excess to the County Auditor for redistribution to the respective
taxing jurisdictions in proportion to their tax capacity rate.
Tax Increments shall not be used to circumvent levy limitations applicable to the City or
for other purposes prohibited by Section 469.176, Subdivision 4 of the Tax Increment Financing
Act.
Section 4.16. Excess Tax Increments. Pursuant to the Tax Increment Financing Act,
in any year in which the Tax Increments exceed the amount necessary to pay the Public Costs
authorized by the Development Program and this Financing Plan, including the amount
necessary to cancel any tax levy as provided in Minn. Stat., g 475.61, Subdivision 3, the City
shall use the excess amount to:
I. return the excess to the County Auditor for redistribution to the respective
taxing jurisdictions in proportion to their tax rate.
In addition, the City may choose to modify its Financing Plan No.8 in order to finance
additional Public Costs of Development District No.2.
Section 4.17. Administration of Tax Increment Financin~ District. Administration
of Financing District No.8 will be handled by the City Financial Director.
The Tax Increments received as a result of increases in the tax capacity values of
Financing District No.8 will be maintained in a special account separate from all other
municipal accounts and expended only upon municipal activities identified in the Development
Program and this Financing Plan No.8.
9
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Assumptions Report
City of Stillwater, Minnesota
Tax Increment Financing District No.8
.
Type of Tax Increment Financing District
Maximum Duration of TIF District
Housing
25 years form 1 st increment.
Certification Request Date
Decertification Date
12/22/99
12/01/26 (25 Years of Increment)
Value at
Completion
Classification
Rate
Net Tax
Capacity at
Completion
Current Captured
Net Tax Net Tax Projected
Capacity Capacity Year Built
2,844 27,156 2000
26,003 2001
53,159
Rental Apartment (1)
Townhomes (2)
3,000,000
1,950,000
1.0%
1.0%/1.65%
30,000
26,003
Totals
4,950,000
Base Inflation Factor
Local Tax Capacity Rate
Fiscal Disparities Contribution from TIF District
Administrative Retainage Percent (maximum = 10%)
Pooling Percent
City Tax Rate (Only if Local-Effort TIF)
NA
132.318% (1998/1999)
NA
10.00%
0.00%
NA
.
~
Bonds Dated
First Interest Date
Underwriters Discount
Principal & Interest
NA
NA
NA
NA
Loan (Pay-As-You-Go)
Loan Dated 12/31/99
Loan Rate 5.00%
LGA/HACA Loss'
Will Annual Local Contribution Be Made (Yes or No?)
I.S.D. #834 Equalized Tax Capacity Rate
1.8.D #834 Sales Ratio
City of Stillwater sales Ratio
City of Stillwater Taxable Net Tax Capacity
Estimated Up-front City Contribution
Yes
NA
NA
NA
NA
$135,000
(1) Assumes new construction of 50 units at $60,000 per unit (MHFA qualified rental).
(2) Assumes new construction of 15 units at $130,000 per unit (owner occupied residential).
.
Schedules prepared by the City of Stillwater Finance Department
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PLANNING APPLICATION REVIEW FORM
CASE NO. SUB/99-50
Planning Commission Date: December 13, 1999
Project Location: 617 West Myrtle Street
Comprehensive Plan District: Two Family Residential
Zoning District: RB
Applicants Name: Dan and Tom St. Claire
Type of Application: Subdivision
Project Description: A minor subdivision into two lots.
Discussion: The applicants are proposing to subdivide a 24,375 square foot lot into two lots. Lot
A would be 12,132 square feet and Lot B would be 12,243 square feet. The zoning ordinance for
the RB District is a minimum of 7,500 square feet per lot size.
Conditions of Approval:
1. City Engineer requires a turn around drive at the end ofthe road be constructed before final
plat is approved. An escrow account can be setup if weather does not permit construction.
2. Approval of City Engineer.
3. Legal survey to be recorded.
Recommendation: Approval as conditioned.
Attachments: Application form and survey
CPC Action on 12-13-99: +6-0 approval
.
.
.
NOTICE OF PUBLIC HEARING
SUBDIVISION
Notice is hereby given that the City Council of the City of Stillwater, Minnesota, will meet
on Tuesday, January 4, 2000, at 7 p.m. in the Council Chambers at Stillwater City Hall,
216 North Fourth Street, to consider a request from Dan and Tom St. Claire for a minor
subdivision into two lots; Lot A = 12,132 square feet and Lot B = 12,243 at 617 West
Myrtle Street in the RB, Two Family Residential District. Case No. SUB/99-50.
All persons wishing to be heard with reference to this request will be heard at this
meeting.
Steve Russell
Community Development Director
1999
CITY HALL: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 651-430-8800
.
.
.
Case NO:SJ}Jf,q;5?
Date Filed: ff
Fee Paid: I o~
Receipt No. : t crdf/~
PLANNING ADMINISTRAtiON FORM
ACTION REQUESTED:
FEE
COMMUNITY DEVELOPMENT DEPARTMENT
CITY OF STillWATER
216 NORTH FOURTH STREET
STillWATER, MN 55082
_ Certificate of Compliance $70
_ Conditional or Special Use Permit $50/200
_ Design Review $25
_ Planned Unit Development* $500
Variance $70/200
_ Comprehensive Plan Amendment* $500
_ Zoning Amendment* $300
Subdivision* $1 00+$5~
$. Resubdivision ., $100
Total Fee
*An escrow fee is a/so required to cover the costs of attorney and engineering fees (see attached)
The applicant is responsible for the completeness and accuracy of all forms and supporting
material submitted in connection with any application. All supporting material (i.e., photos,
sketches, etc.) submitted with application becomes the property of the City of Stillwater
Address of Project
Zoning District
PROPERTY IDENTIFICATION
to 17 LJ .rV\ye+ If:.. Assessor's Parcel No)Y 4Me2(J,j/tJ/x
Description of Project
"/ hereby state the foregoing statements and all data, information and evidence supmitted herewith i:
all respects, to the best of my knowledge and belief, true and correct. / further certify / will comply
with the permit if it is granted and used. "
Property Owner l'a n f to VVl S -I- . (\ ~ .' ~ (. Representative
Mailing Address 808 .5 .:i' ~I S+. Mailing Address
City ~ State - Zip [j 'I/41q lei.. /?j /1 jJ?J8 Z. City - State - Zip
Telephone No. 6S/",4/Je>,. 9~ "/2 -9/t>-~6rrelephone No.
Signatur~ , . ~ Signature
SITE AND PROJECT DESCRIPTION
Lot Size (dimensions) x
Land Area
Height of Buildings: Stories
Principal
Accessory
Total building floor Area sq. ft.
Existing sq. ft.
Proposed sq. ft.
Paved Impervious Area sq. ft.
Number of off street parking spaces provided _
Feet
Revised: September 16,1998
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Pbooe (612) 4J0.687,
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MEMO
To:
From:
Subject:
Planning Commission
Steve Russell, Community Development Director
Zoning Ordinance Map Amendment Rezoning 2.5 Acres of Land Located West of
County Road 5 and North of Eagle Ridge Trail from Agricultural Preservation, AP
to Single Family Residential, RA
December 9, 1999
Date:
The request is to rezone two lots of 1.25 acres each from AP, Agricultural Preservation to RA,
Single Family Residential. The designation is consistent with the surrounding Oak Glen and
Creekside Crossing land use.
Companion applications call for subdividing the 1.25 acre sites into 6 lots (3 lots each). The
zoning amendment must be approved by the City Council and Joint City Township Planning
Board.
Findings: The proposed rezoning is consistent with the Comprehensive Plan and surrounding
neighborhood character.
Recommendation: Approval
Attachments: Application
.
CPC Action on 12-13-99: +6-0 approval
~
Case No: ~~4. 4 t,.
Date Filed: t . . .. .
Fee Paid: - I.Si
Receipt No. :
PLANNING ADMINISTRAtiON FORM
ACTION REQUESTED:
FEE
COMMUNITY DEVELOPMENT DEPARTMENT
CITY OF STillWATER
216 NORTH FOURTH STREET
STilLWATER, MN 55082
_ Certificate of Compliance $70
_ Conditional or Special Use Permit $50/200
_ Design Review $25
_ Planned Unit Development* $500
Variance $70/200-
Comprehensive Plan Amendment* $500
E Zoning Amendment* $300
_ Subdivision* . $100+$5-
Resubdivision . - ' $100
Total Fee
*Anescrow fee is also required to cover the costs of attorney and engineering fees (see attached;
The applicant is responsible for the completeness and accuracy of all forms and supporting
material submitted in connection with any application. All supporting material (Le., photos,
sketches, etc.) submitted with application becomes the property of the City of Stillwater
PROPERTY IDENTIFICATION - .
~:lJD t\l Qed fhJ~_ ~ R Iq . 0 ?~o -~~ .fr./ .)DC
Address of Project ~ -.).~b-iJ~~,~--U Assessor's ParceINo.~ jq ..o~~o.~o _ 'fi.[i:ii:
Zoning District Description of Project I~ ~ 'Zi): IV €- L of ...J g i 1)(' I . S fl,\JtJ
t"ll .~ \ II I Ii I if ". II,.. \- i
1'> ~~ 3 t<J '" e (;{ ,.... '~,: . -1 ..-...... ~ M'f- ,. -I- C' -) . tw"..
~ 1.\'.
"I hereby state the foregoing statements and all data, information and evidence submitted herewith f
all respects, to the best of my knowledge and belief, true and correct. I further certify I will comply
with the permit if it is granted and used."
Property Owner'"D;.;1 ~
Mailing Address g "0 -, ~
City ~ State - zip~c.uc:t1~ r H N 6-S-D f?:L
Telephone No. 1oS'1 - LI j '1 ~ 9 '7;), 1 l\.4)
~ &.50-' - Lf3D -7 38~. ~'.JJ
Signature'-\...J 4'V_ '-t~Gr-n..,
V"'opel"{yOw~er .... ___ (L-r" .
RaP"9G8Rtsti'a'e-.K \T (...~u..- \ '. t (..,- ~ IJ '2-) L
Mailing Address R2--2.0 V~L AW- JJ.
City - State - Zip STl L. L-wA- ~(l; ~ tJ .s;so&
Telephone No. b'.,S'" \ - '-{ 3 0 - 3)"'1 b
Signature ~~'^""""'
SITE AND PROJECT DESCRIPTION
Feet
Total building floor Area
Existing sq. ft.
Proposed sq. ft.
Paved Impervious Area sq. ft.
Number of off street parking spaces provided __
.
Lot Size (dimensions) x
Land Area
Height of Buildings: Stories
Principal
Accessory
Revised: September 16,1998
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r illwater
'~ ~
TH~IRTHPLACE OF MINNESOTA ~
December 22,1999
RE: ZONING MAP AMENDMENT
Dear Property Owner:
The City of Stillwater has received a request from Dan Thron and Mitchell T McKenzie for a
zoning map amendment to rezone Lot 2, Block 3 and Lot I, Block 3 in the Neal Meadows
Addition from AP, Agricultural Preservation to RA, Single Family Residential. Case No.
ZAM/99-4.
The City Council will be considering this case at a public hearing on Tuesday, January 4, 2000 at
7 p.m. in the Council Chambers of Stillwater City Hall, 216 North Fourth Street. If you have any
comments or concerns regarding this request, please attend the meeting.
All persons wishing to be heard in reference to this request will be heard at this meeting.
Steve Russell
Community Development Dir~ctor
CITY HALL: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 651-430-8800
~'.QD02
SEWER
EASEMENT PER oOC 993258
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Sw,":Wlsbi1&IooCountySIll'W)'Of's 0I!i:c.
PbDPIl (612) 430.6875
Pan:c:ldata aun:"duwllcOl:tobc=r31,1999
~
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.
.
MEMO
To:
From:
Subject:
Planning Commission
Steve Russell, Community Development Director
Subdivide 55,832 Square Feet of Land into Three Single Family Lots (Case No.
SUB/99-51 )
December 10, 1999
Date:
The request is to subdivide a 55,832 square foot lot into three lots of 18,450,23,791 and 13,591
square feet. The zoning for the site is Agricultural Preservation, AP. If the zoning amendment is
approved (ZAM/99-4), the lot would be zoned Single Family Residential, RA, requiring 10,000
square feet per lot. The proposed lot division meets the lot size and dimension requirements of
the RA district.
The application will be reviewed for comment by the Joint City Township Planning Board
Conditions of Approval:
1. The applicant shall pay in lieu park dedication fee for two lots and trunk utility fees.
2. Comments from the City Engineer regarding easements, grading and utilities shall be met
before final plat approval.
3. The owner shall show evidence that the Creekside Crossing developer has an agreement to be
compensated for the road and utility improvement costs benefitting this property.
Recommendation: Approval.
Attachments: Application and subdivision plans.
CPC Action on 12-13-99: +6-0 approval.
F^...---....
NOTICE OF PUBLIC HEARING
SUBDIVISION
Notice is hereby given that the City Council of the City of Stillwater, Minnesota, will meet
on Tuesday, January 4, 2000, at 7 p.m. in the Council Chambers at Stillwater City Hall,
216 North Fourth Street, to consider a request from Dan Thron for a minor subdivision
into three lots; Lot A = 18,450 square feet; Lot B = 23,791 square feet and Lot C =
13,591 square feet at 8260 Neal Avenue North in the AP, Agricultural Preservation
District. Case No. SUB/99-51.
- "'II
'-
,
.
All persons wishing to be heard with reference to this request will be heard at this .
meeting.
Steve Russell
Community Development Director
Publish: December 23,1999
CITY HALL: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 651-430-8800
.
.
Case No: S ()8 q -~I
Date Filed:. r~~
Fee Paid: tii. -
Receipt No. : 19<f
PLANNING ADMINISTRAtiON FORM
ACTION REQUESTED:
FEE
COMMUNITY DEVELOPMENT DEPARTMENT
CITY OF STILLWATER
216 NORTH FOURTH STREET
STILLWATER, MN 55082
_ Certificate of Compliance $70
_ Conditional or Special Use Permit $50/200
_ Design Review $25
_ Planned Unit Development* $500
Variance $70/200
_ Comprehensive Plan Amendment* $500
_ Zoning Amendment* $300
X Subdivision*. $100+$50/lot
Resubdivision $100
Total Fee
*An escrow fee is also required to cover the costs of attorney and engineering fees (see attached)
The applicant is responsible for the completeness and accuracy of all forms and supporting
material submitted in connection with any application. All supporting material (i.e., photos,
sketches, etc.) submitted with application becomes the property of the City of Stillwater
.
PROPERTY IDENTIFICATION 4, lc5 33 (Jt':l?JNO~
~2 ~<y N QC1 I A-v~ l) Assessor's Parcel No. ~'i
Description of Project S4~~ ~ L,.,+ \ Bior~3 Lf?ei/
+. t' -e (o+.~ ~ SO c. H q w., - .. :l1" -it ],5';-
.(
"/ hereby state the foregoing statements and all data, information and evidence submitted herewith in ~
all respects, to the best of my knowledge and belief. true and correct. / further certify / will comply
with the permit if it is granted and used."
Property Owner D-ci1{N Tht-6 tJ Representative
Mailing Address ~;) ~ 0 ~~,,' .A.v [.< . ~. Mailing Address
City - State - ZipS'i-: I \ ~ie/ M.'\J .s:-SO\~ City - State - Zip
Telephone No. f.t,S-I - 'f 3"1 ,;. q 7J1 lH) Telephone No.
~uSI -4.10-7JC& lc..-Q)
Signature\.....b) ~ -, p.~ Signature
SITE AND PROJECT DESCRIPTION
tit Size (dimensions)
nd Area
eight of Buildings: Stories
Principal
Accessory
Feet
Total building floor Area sq. ft.
Existing sq. ft.
Proposed sq. ft.
Paved Impervious Area sq. ft.
Number of off street parking spaces provided
x
Revised: September 16,1998
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To:
From:
Subject:
Date:
Planning Commission
Steve Russell, Community Development Director
Subdivision of 55,413 Square Foot Site into Three Lots (Case No. SUB/99-52)
December 10, 1999
The request is to subdivide a 55,413 square foot lot into three lots of22,443, 16,035 and 16,935
square feet each. Current zoning is Agricultural Preservation, AP. If the zoning amendment is
approved (ZAM/99-4), the lot would be zoned Single Family Residential, RA, requiring 10,000
square feet per lot. The proposed lot division meets the lots size and dimension requirements of
the RA District.
This subdivision will be reviewed for comment by the Joint City Township Planning Board.
Conditions of Approval:
1. The applicant shall pay in lieu park dedication for the thwo lots and trunk utility fees.
2. Comments from the City Engineer regarding easements, grading and utilities shall be met
before final subdivision approval.
3. The owner shall show evidence that Creekside Crossing developer has an agreement to be
compensated for road and utility improvements benefitting this subdivision.
Recommendation: Approval
Attachments: Application and plans.
CPC Action on 12-13-99: +6-0 approval.
i1lwater
'~ ~
THE BIRTHPLACE OF MINNESOTA ~
NOTICE OF PUBLIC HEARING
SUBDIVISION
Notice is hereby given that the City Council of the City of Stillwater, Minnesota, will
meet on Tuesday, January 4, 2000, at 7 p.m. in the Council Chambers at Stillwater City
Hall, 216 North Fourth Street, to consider a request from Mitchell T McKenzie for a
minor subdivision into three lots; Lot A = 22,443 square feet; Lot B = 16,035 square feet
and Lot C = 16,935 square feet at 8220 Neal Avenue North in the AP, Agricultural
Preservation District. Case No. SUB/99-52.
All persons wishing to be heard with reference to this request will be heard at this
meeting.
Steve Russell
Community Development Director
Publish: December 23, 1999
CITY HALL: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 651-430-8800
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Cas-e-No: SoB, ~ -5).{
Date Filed:
Fee Paid:
Receipt No. :
PLANNING ADMINISTRAtiON FORM
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ACTION REQUESTED:
FEE
COMMUNITY DEVELOPMENT DEPARTMENT
CITY OF STILLWATER
216 NORTH FOURTH STREET
STILLWATER, MN 55082
_ Certificate of Compliance $70
_ Conditional or Special Use Permit $50/200
_ Design Review $25
_ Planned Unit Development* $500
_ Variance $70/200.
_ Comprehensive Plan Amendment* $500
_ Zoning Amendment* ~O
~ Subdivision*../f?-oo ::2 l-o\r$100+$~
_ Resubdivision ., $100
Total Fee
*An escrow fee is also required to cover the costs of attorney and engineering fees (see attached)
The applicant is responsible for the completeness and accuracy of all forms and supporting
material submitted in connection with any application. All supporting material (i.e., photos,
sketches, etc.) submitted with application becomes the property of the City of Stillwater
.
Address of Project
Zoning District
PROPERTY IDENTIFICATION
5?";)..'?O /J~L- Aue.. JJ, STllA,A..'jJ\.-'E'~ \oj'I1.41~,..'\y Oi:f:'j) ~~~17'1
Assessor's Parcel No.
Description of Project 54.r') Dl vtO~ Lor:l.. (.)t..o c...\L 3
_ . pp<{2G.~c.... ft -"j.'2.4'-l:. SOFT
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HI hereby state the foregoing statements and all datal information and evidence sul;Jmitted herewith In
all respectsl to the best of my knowledge and belief, true and correct. I further certify I will comply
with the permit if it is granted and used."
Property Owner KiT&\lGl.- \', MvV-f;,f..;?-\ E Representative
Mailing Address g). K? IV CA-L '/tv &: IV. Mailing Address
City - State - Zip 5nl/l/vV Jl~ (l, (vi.. f..J S :::,"03L City - State - Zip
Tel1PhOneN~-3S'{~ . Telephone No.
Signature -.l. ~ Signature
SITE AND PROJECT DESCRIPTION
.
Feet
Tot?l building floor Area sq. ft.
Existing sq. ft.
Proposed sq. ft.
Paved Impervious Area sq. ft.
Number of off street parking spaces provided.
Lot Size (dimensions) x
Land Area
Height of Buildings: Stories
Principal
Accessory
Revised: September 16.1998
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I. I hereby certify that this survey, plan POBox 857
pr.l.'(d!l!il.a"l ~~ o~~~aa~l~y StIllwater. HN 55082
I ~iiJ1}k~ .,~~iJLaws of tel: (651) 439-5630 I '-~g!~~p'
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ORDINANCE NO. 886
AN ORDINANCE AMENDING CHAPTER 30 OF THE STILL WATER CITY CODE
"GARBAGE AND RUBBISH"
THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN:
Chapter 30-1 ofthe Stillwater City Code, entitled "Garbage and Rubbish" is hereby amended to
hereafter read as follows:
Section I. Fees. Effective January I, 2000, the fee for collection per month shall be as follows:
For each 30 gallon container
F or each 60 gallon container
F or each 90 gallon container
Adjusted accounts
For each extra 30 gallon bag
F or recycling services
$ 9.80
$11.59
$13.45
$ 7.36
$ 1.50
$ 1.65
The minimum charge for each and every dwelling unit shall be basedon the fee for a 30 gallon
container. Multifamily residences of three or more units shall pay the mandatory rate for 30
gallon containers per dwelling unit unless a different rate is negotiated between the contractor
and the residence.
A residence shall be allowed to change container size at intervals of not less than two billing
quarters and must give at least 30 day notice to the contractor. When a proper notice is received,
changes in fees will be made to the following quarter billing. Changes in containers and related
fees shall only be made on a quarterly basis.
In the event a residence desires collection of normal household waste in excess of the waste held
by the resident's container per week, they shall place the waste in bags not exceeding 30 gallons.
Residents shall pay the contractor $1.50 for each additional 30 gallon bag.
Residents who will be continuously absent from the city for more than 90 days shall be entitled
to a reduced rate of $5.00 per month during the period oftheir absence.
Section 2. Subd. 10. Financing:. is hereby deleted.
Section 3. Subd. 11. shall be renumbered Subd 10. and shall read as follows:
Collection of charg:es. Monthly fees shall be collected by the city's duly authorized contractor
and shall be due and payable quarterly in advance. All accounts shall be delinquent if not paid
within 90 days after the statement is rendered. The charges shall be a charge against the owner,
lessee or occupier of any residential unit and any such charge properly billed and unpaid may be
collected in a civil action in a court of competent jurisdiction, or at the discretion of the city
council, may be certified to the county auditor for collection with the real estate taxes. A penalty
charge of $5.00 or ten percent of delinquent charges due, whichever is greater, shall be added to
the amount to be certified to the county auditor for administrative expenses resulting from the
delinquency.
Section 4. In all other ways Chapter 30 of the Stillwater City Code shall remain in full force and
effect.
Section 5. Effective Date. This ordinance shall be in full force and effect after its publication
according to law.
Adopted by the City council this 4th day of January, 2000.
Jay L. Kimble, Mayor
Attest:
Morli Weldon, City Clerk
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MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
MAYOR AND COUNCIL
MORLI WELDON, CITY CLERK
BOARD AND COMMISSION APPOINTMENTS
12/27/99
Attached are the applications for appointment/reappointment to Boards and Commissions.
All vaeancies have been advertised as required by the City Charter.
Appointments are needed for the following:
Downtown Parking Commission:
3 full terms
Heritage Preservation Commission:
2 full terms
Joint Cable Commission:
1 full term - primary representative
Planning Commission
3 full terms
Park and Recreation Board
6 full terms
Library Board':-
3 full terms
"The Library Board of Trustees interviewed the applicants and recommends the
reappointment of Nick Gorski and the appointment of Richard Hodsdon and Mary Lou
Rice-Gorski.
Action requested:
Resolution appointing members to the Downtown Parking Commission (3), Heritage
Preservation Commission (2); Joint Cable Commission (l-primazy), Planning Commission
(3), and Park and Recreation Board (6).
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CITY OF STILL'VATER
APPLICATIONS FOR APPOINTlVIENT
TO ADVISORY BOARDS AND COMlVIISSIONS
DOWNTO'VN PARKING COlV1MISSION - 3 terms expiring
Requesting reappointment
Richard Chilson (Mad Capper)
224 S. Main Street
Requesting reappointment
Kara Johnson (Ecoprint)
The Brick Alley Building
423 S. Main St., Suite 423-E
Requesting reappointment
Cindy Gellerman (Bella Cosa)
102 N. Main Street
New applicant
Rick Creveling - W4 (2nd choice)
709 Nightingale Blvd.
HERITAGE PRESERVATION COMMISSION - 2 terms expiring
(Dougherty resigned)
Requesting reappointment
Roger Tomten - WI
718 S. Fifth Street
New applicant
Beth Diem - WI
670 S. Broadway St.
JOINT CABLE COMMISSION - 1 term expiring
(Ann Bodlovick is not requesting reappointment)
Requesting appointment as Primary representative
Gary Talbot - current alternate
term expires 1-1-01
1921 Oak Glen Lane
New applicant
Richard Hodsdon - (2/ld commission choice)
1226 6th Avenue South
Rev. 12/28
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PARK AND RECREATION BOARD - 6 terms expiring
(Brown is not requesting reappointment)
Requesting reappointment
Mike Polehna - W 4
1100 Northland Avenue - W4
Requesting reappointment
Alan Liehr - W 4
2831 W oodridge Lane
Requesting reappointment
Dawn Flinn - WI
1601 S. Greeley Street
Requesting reappointment
Robert McGarry, III - W3
1101 N. Broadway
Requesting reappointment
David G. Junker - WI
615 E. St. Louis Street
New applicant
Wally Milbrandt - W3
172 Mallard Court
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LIBRARY BOARD - 3 terms expiring
(Ruch and McFayden are not requesting reappointment)
*Requesting reappointment Nick Gorski - W2
406 W. Olive Street
*Newapplicant Richard Hodsdon - ~ J
1226 6th Avenue South
New applicant Mead Stone - W2
410 W. Maple Street
*Newapplicant Mary Lou Rice Gorski - W3
181 Bayberry Ave. Ct.
*recommended by the Library Board
PLANNING COMMISSION - 3 terms expiring
(Roetman is not requesting reappointment)
Requesting reappointment
Gerald Fontaine - W4
1618 W. Willard Street
Requesting reappointment
Glenna Bealka - W4
80 I Lake Drive
New applicant
David B. Middleton - W 4
211 Northland Avenue
New applicant
Robert Gag - WI
1340 S. First Street
New applicant
Rick Creveling - W 4
709 Nightingale Blvd.
New applicant
Brian Zeller - WI
21 0 West Oak Street
:2
STillWATER
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PUBLIC LIBRARY
223 North Fourth Street
Stillwater, MN 55082
651.439.1675
FAX:439 .0012
15 December 1999
Mayor Jay Kimble and the Members of the City Council
City of Stillwater
216 N. Fourth St.
Stillwater MN 55082
Dear Jay,
....
A task force of the Board of Trustees has interviewed the applicants for
the two three-year seats on the Board that open in January. They believe
that all three of the candidates would bring excellent qualities to the
Board. Mr. Stone's application is very much appreciated. At this time,
however, they would like to recommend the appointment of Richard
Hodsdon and Mary Lou Rice-Gorski. Mr. Hodsdon has experience on
other governing boards and is a noted authority on data practices. Ms.
Rice-Gorski has a keen interest in literacy and underserved populations.
As the former Director of Community Education for District 834, she has
extensive experience in programming which would benefit the library.
As we have communicated previously, Nick Gorski (no relation to Ms.
Rice-Gorski) would like to be reappointed to another three-year term.
The Board of Trustees greatly appreciates your willingness to consider the
recommendations from the Board.
Sincerely,
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Lynne S. Bertalmio
Director
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Rc:\..12/99
illwater
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THE BIRTHPLACE OF MI"NESOTA J
DO\Vl',"TO\VN PARKING COMl\IISSION lYIEl\IBERS
Mc:mbers
Business
Date ADDointed
Term EXDires
Cindy Gellerman
appt'd 7-6-99
(unexpired term of D. Rollie)
o I-lan-OO
Bella Cosa
102 N. Main St.
351-9220
Richard Chilson
appt'd 2/90
re-appt'd 1/93,96,98
(Fourth Term)
01-Jan-OO
Mad Capper
224 S. Main St.
430-3710
Kara Johnson
appt'd 7/6/99
(unexpired term of C. Adams)
01-Jan-00
Ecoprint
The Brick Alley Building
423 S. Main St., Suite 423-E
430-0795
Mike Schumann
Traditions
321 S. Main St.
appt'd 12/7/99
(unexpired term of K. Ranum)
01-Jan-01
Kevin LaCasse
The Grand Garage
324 S. Main St.
430-2250
appt'd 2/97
re-appt'd 1/99
(First full term)
OJ-Jan-OJ
Robert LiIIyblad
Tremblay's Sweet Shop
308 S. Main St.
430-0087
appt'd 4/96
re-appt'd 1/99
(First full term)
01-lan-OJ
Dave Swanson
Resident
314 Birchwood Drive N.
439-3298
appt'd 2/90
re-appt'd 93,96,99
(Fourth Term)
o J-lan-O 1
Larry Dauffenbach
Police Chief
216 N. 4th St.
Dennis Pasket
Parking Officer
216 N. 4th St.
David :\hgnuson
333 N. Main St.
City Attorney
Also: Steve Russell. Nile Kriesel, Klayton Eckles and Mayor and City Council
The Downtown Parking Commission is organized per Resolution No. 92-249. The Commission consists of seven members;
five downtown business or property owners and two residents from the broader community. Members serve two year terms.
The Downtown Parking Commission is established to oversee the development and implementation 0 f the Downtown
Parking Plan. This includes planning for long-range parking lot improvements and day-to-day regulation of public parking
spaces.
C'~( rF.,LL: 21 e, ;\jORTn FOUF~TH STILL?/ATES. rvlir'-JNE30T,~, 550a2 ",v"Jt. G51-~30-2c~,=:
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THE
HERlTAGE PRESERVATION COl\IlVIISSION
Members
Date aooointed
Ward
Term Exoires
Roger Tomten
Stillw'ater, wIN 55082
appt'd 1/4/94
re-appt'd 1/97
(Second Term)
WI
o I-Jan-OO
Charles Dougherty
Stillwater, wIN 55082
appt'd 1/5/99 W2
unexpired term of J. Michels
OI-Jan-OO
Robert Kimbrel (AIr. Chair)
Stillwater, wIN 55082
appt'd 1/2/90 W3
unexpired term ofM. Stenerson
re-appt'd 1/1/92,95,98
(Third Full Term)
OI-Jan-OI
G. Dean Miller
Stilhvater, wIN 55082
appt'd 8/3/99 W2
unexpired term of F. Langer
OI-Jan-OI
Jeff Johnson
Stillwater, N1N 55082
appt'd 1/1/89 WI
unexpired term ofT. Alliband
re-appt'd 1/90,93,96,99
(Fourth Full Term)
OI-Jan-02
.
Phil Eastwood
Stillwater, wIN 55082
appt'd 1/5/99
(First Term)
W2
OI-Jan-02
Howard Lieberman (Chair)
Stillwater, l\1N 55082
appt'd 10/1/91 W4
unexpired term ofR. Zaworski
re-appt'd 1/93,/96,99
(Third Full Term)
OI-Jan-02
Planning Commission Chair and City Planner are ex-officio members.
The purpose of the Heritage Preservation Commission is to safeguard the heritage of the City by working toward the
preservation of historical sites and structures. The Heritage Preservation Commission is organized per City Code
Chapter 22.7 and consists of seven voting members to be appointed by the City Council. Members shall serve a
term of three (3) years. The Chairman of the Planning commission or his designee and the City Planner of the City
shall be ex-officio, non-voting member of the commission. All voting members shall be residents of the City.
The HPC meets the 1 Sl Monday of each month.
Rev. 8/99
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Members
Ann Bodlovick (Primary)
Stillwater,:lvfN 55082
Eric Thole (Primary)
Stilhvater, MN 55082
Gary Talbot (Altermate)
Stillwater, MN 55082
~j_llwate\
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JOINT CABLE COlV!yIISSION
Date Aooointed/T erm
Term Exoires
appt'd 2/1/82
re-appt'd 84,86,88,90,92,94,96,98
Ninth Term
Ol-Jan-OO
appt'd 1/19/99
First Term
01-Jan-Ol
appt'd 2/1/93
re-appt'd 2/1/95,97,99
Fourth Term
o I-Jan-O 1
The purpose of the Joint Cable Commission is to administer the cable communication franchise
ordinance. The Commission was created by the Joint Powers Agreement. There are two (2)
primary members and one alternate member from each municipality (Bayport, Oak Park
Heights, and Stillwater). At least one primary member must be an elected official. Members
serve two (2) year terms.
R~v. li99
C H~LL: 216 ~jORTn FOURTH ST!LL\Nt~,TEq, !"l11~Ji\lE::,DTA 5~ ? P~'2flE: f~-5i -430-c::~=J
r illwater
"'~ - ~ ~ ~
THE BIRTHPLACE OF MI/OIESOTA J
.
LIBRARY BOARD
\[embers Date Apnointed '-'v"ard Term Exnires
David Ruch (Presidem) appt. 1/8/91 W-l- o I-Jan-OO
re-appt'd 1194,97
Stillwater, i\~ 55082 (Third Term)
Nick Gorski appt'd 1/1194 \V2 01-Jan-00
re-appt'd 1/7/97
S till\vater, \fIN 55082 (Second Term)
Kenneth ivfcFayden appt'd. 1/7/97 WI o 1-Jan-00
(First Term)
Still\vater, i\~ 55082
Bill Hickey appt. 1/7/97,98 \V1 o 1-Jan-0 1
(First full term)
Stillwater, ::VIN 55082 .
Sue Nelson appt'd.1I1I93 \\'4 o I-Jan-O 1
(replaced A. Buck)
Still\vater, i\fN 55082 re-appt'd 111195,98
(Second full term)
A. William Fredell appt'd.7/21/98 \VI o 1-Jan-0 1
(replaced B. Hansen)
Stillwater, MN 55082
Victor ;-,dyers, III appt'd 2/6/96,99 WI 01-Jan-02
(Second Term)
Stillwater, MN 55082
Pat Lockyear appt'd 8/l/95 W2 o I-Jan-02
(replaced Ves Childs)
Stillwater, \fIN 55082 re-appt'd 2/6/96,99
(Second Full Term)
John Baird appt'd 1/19/99 \V3 o I-Jan-02
(First Term)
Still\vater, MN 55082
The purpose of the Library Board is to operate and maintain the Stillwater Public Library. The Library Board is
organized per City Charter. Article XIV and Minnesota Statutes Chapter 134. The Library Board consists of nine
(9) members \vho are appointed by the City Council. The members serve for a period of three (3) years, and are
limited to three - three year tem1S.
.
Rev. 1/99
r -... ~
o .
. 2~ C. ';:
STiLLIN/~TE:1. rijl;i"i:'~c:G-,':,:::
, I ',-",
c.51-420-GCC:C:
.
.
.
Members
Glenna Bealka
Stilhvater,?vIN 55082
Kirk Roetman
Stillwater,?vIN 55082
Gerald Fontaine (Chair)
Stillwater,?vIN 55082
Darwin G. Wald
StilhvateL?vIN 55082
John Rheinberger
Stillwater, lYIN 55082
Thomas Weidner
Stillwater, l'vIN 55082
Russell Hultman
Stillwater. lYIN 55082
Karl Ranum
Stillwater, MN 55082
Terry Zoller (Council Rep.)
Stillwater,?vrN 55082
~il~(ltt:r
~ ~,
'" """"" "' ...","u J
PLANNING COIVOIlSSION
Date aDDointed
Ward
appt'd 12/15/87
re-appt'd 1/1/91,93,96
(Fourth Term)
W4
appt'd 4/15/99
(replaced Don Valsvik)
(Third Non-Consecutive Term)
W3
appt'd 1/84
(replaced Ronald Newman)
re-appt'd 1/1/85,87,91,93,97
(Fifth Term)
W4
appt'd 9/91
(replaced Judith Curtis)
re-appt'd 12/3/91,95,98
(Third Term)
W3
appt'd 1/7/97
(unexpired term of Hamlin)
re-appt'd 1/6/98
(First Full Term)
W2
appt'd 1/16/96,99 W4
(Second Term)
appt'd 9/2/97 WI
(unexpired term of Charpentier)
re-appt'd 1/5/99
(First Full Term)
appt'd 9/21/99 WI
(unexpired term of H. Owen)
appt'd 1/1/95
WI
Steve Russell, Community Development Director (staff asst.)
Term Expires
o I-Jan-OO
01-Jan-00
o I-J an-OO
01-Jan-01
01-Jan-01
01-Jan-02
o 1-J an-02
o l-Jan-02
The purpose of the Planning commission is to act as the City's planning agency. The Planning Commission is
organized per City Code 22.05. The Commission consists of nine members, one member is a Councilmember, all
appointed by Council. Members serve three (3) year terms. Meeting date is second Monday of the month.
Rev. 12199
l" ~,':LL 21 6 ~jCF.Tr. FOURTH ST!LL'NA,TER. ~ilir.l>iESOV. 55082 rr-<.j\IE 651-430-2'::CC
PARK AND RECREATIO~ BOARD
Date aDDointed
\V:lrd
Term Exnires
.
iYlembers
i'vlichael Polehna
Stillwater, iYL'-i 55082
appt'd 1!90
re-appt'd 1/1/92,94,96,98
(Fifth Full Term)
\1/"+
01-Jan-00
David G. Junker (Chair)
Stillwater. M?\i 55082
appt'd 9/26/89 WI
(filled unexpired term of John Benson)
re-appt'd 1/90,92,94,96.98
(Fifth full Term)
o I-Jan-OO
Robert McGarry, III
Stilhvater,!vfN 55082
appt'd 2116/88
re-appt'd 1/1/90,92,94,96,98
(Sixth Term)
\\/3
01-Jan-00
Alan Liehr
Stillwater,!vfN 55082
appt'd 1/1/94
re-appt'd 96,98
(Third Term)
\1/4
Ol-Jan-OO
Nancy Brown
Stillwater, NfN 55082
appt'd 9/3/96
(replaced Todd King)
re-appt'd 1/6/98
(First Full Term)
\V3
Ol-Jan-OO
Dawn Flinn
Still\vater, NfN 55082
appt'd 1/6/98
(First Term)
\1/1
Ol-Jan-OO
Steve 1. Wolff
Stillwater, NfN 55082
appt'd 1/19/93
re-appt'd 1/1/95,97,99
(Fourth Term)
WI
o I-Jan-O 1
.
Linda Amrein
Stillwater, ivfN 55082
appt'd 1/7/97
re-appt'd 1/5/99
(Second Term)
\V2
Ol-Jan-Ol
Sara L. Thingvold
Stillwater, MN 55082
appt'd 1/5/99
(First Term)
\V4
o I-Jan-O I
Delwin P. Peterson
Stilhvater, iYfN 55082
appt'd 1/19/93
re-appt'd 1/1195,97,99
(Fourth Term)
W4
Ol-Jan-Ol
Richard Cummings (Council Rep.)
Stillwater, MN 55082
appt'd 1/19/93
\\/3
The purpose of the PJrk and Recreation Commission is to operate a program of recre:J.tion and to manage City parks
and playgrounds. The Park and Recreation Commission is organized per City Code Chapter 48 and Ordinance No.
663. They meet the fourth Monday of the month. There are eleven members appointed by Council, e:lch serve two
year terms. Council membership is required by ordinance.
Rev. 7/99
.
.
.
.
::\o\'ember 15. 1999
Richard Chilson
\IJd Capper
22-+ S. Main Street
Stillwater.:'vrN 55082
Dear Richard:
~i 1 w~te~
THE 3IRTH?LACE OF MIN'lESOTA ~
This letter is to let vou know that vour term will be eXDirin2: on the Downtown Parkin'2:
'" ,.I ;.. - -
Commission January 1,2000. Please let us know by December 1,1999 if you would like
to be reappointed. Thank you.
Sincerely,
~ fnUJU-
S Lte Moore
Adm. Secretary
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.
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.
November 15, 1999
Kara Johnson
Ecoprint t"
The Brick Alley Build g
423 S. Main St., SUite. 23-E
Stillwater, MN 55082.
"
Dear Kara:
This Jetter is to let you :lOW that your term will be expiring on the Downtown Parking
Commission January 1 2000. Please let us know by December 1, 1999 if you would like .
to be reappointed. Th
~/I?
Sincerely,
Sue Moore
Adm. Secretary
~J
wP?dZaI~1b
09 ~ Oav"'t?#W?J
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CITY HALL: 216 N~RT'j FOURTH STILLWA iER, M INNESO T A 55082 PHO NE: 651-430-8800
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.
Return to: City of Stillwater, 216 N. 4th St., Stillwater,}AN 55082
CITY OF STILL'VATER
APPLICATION FOR APPOINTIVIENT
TO ADVISORY BOARDS A~1) COlVE\'lISSIONS
?\ame: ?~ P'em/ ,4/A-
Address:
, /
Home Telephone: 65/ - ef.3 b -I TO T
.
Date: /,;;,.//9/91
~ /
\Vork Telephone: 05'/ - T-..:1Cl-/~6 +
2.
1.
How long have you lived in Stillwater? 1p- Yrs!lv1o.
\V}:3l Stillwater community activities have you been involved in?
J5-l~1"t refl, j-n-Aj-f rn
'Which Ward
3. Please describe any previous experience you have which is similar to serving on a volunteer advisory
boardicommission.
4.
5.
6.
-
9~
Please describe any schedule conflicts with the regualr meeting schedules for the board/commissions
(i,e., routine travel, work schedules and the like).
/vl-ne.-
7.
\Vhy do you \vish to be on a boardlcommissionk
~~1- in Ih~;c' c:'5~~~
I
8.
Please describe any other relevant information you \vould like us to know.
****Attach Additional Sheets, ifnecessary**"''''
THIS INFORMATION WILL BE DISTRIBUTED TO COUNCIL
AND IS CLASSIFIED AS PUBLIC DATA
Return to the City of Stillwater, 216 N. 4th St., Stillwater, NIN 55082 no later than 4:30 p,m. December 1,1999.
Date: lJ
/9 _IQOU
- "e
CITY OF STILL'VATER
APPLICATION FOR APPOINTlVIENT
TO ADVISORY BOARDS Al\l) CO=VIlVIISSIONS
R- i ,
:'\ame: .) i (_ h Q r cJ
f Ii'
n'c)dsdof,
)
I
,- -; I'., I -I D '~ ,I C <:-/);ZC ';:"-..
,:) ,., ! wu- ,_ r , I ' ; I, -' ~ -
I
Address:
Home Telephone:
/,- .
C :;.,' i -
L~ ~ /j ~J I :- c;
1",'i-/e':;l
Work Telephone:
/-:~'I-U'2,"'.-l; ~
c __ / ! /' '_c '_'! !
1.
How long have you lived in Stillwater?
"7
1~lo.
~-Which Ward
/
vi/hat Stillwater community activities have you been involved in?
L '- ~ V' I ' I I '
: br~....", ,...,f'-li\T<?e.r c.h.u..I'<..h ilo Vl.f\I~~r
...j 'I
..,
:J.
Please describe any previous experience you have which is similar to serving on a volunteer advisory
board/commission. .J..-L \ b
S~~ C<-II Q...(.~ed i05 r"'_p~\ I: cJ Sfc..:T-e.("^'€..r,T
.
4. Do you have a preferred Board/Commission that you are interested in serving on?
Yes X No _ If yes, fill in name of Boarcl/Commission: L; brO-../" ~ <> r- (c.. b l-e.
).
Would you consider an alternate appointment?
If yes, \vhich one? Wh~re. 'I + Q...\~-ec..../'s
Yes X No
':J: C."'-~rV~ <A~ iI~1 P ,
6.
; s 0. co r ) c.+ w '; T~
7,
\Vhy do you \vish to be on a board/commission? '..L
CO'-'i'I""'t.A",;~t., 5-e.,.v;c~ is ;0.fort6.AT 10 M.s,
'--.l
s.
Please describe flItY other [(rlevant information you would like us to know.
s.€..z 0.- tT o--<.J. ~J b: 0 .
****Attach Additional Sheets, if necessary**"'*
TIllS I:VFORJfATIO:Y WILL BE DISTRiBUTED TO COLACIL
AND IS CLASSIFIED AS PUBLIC DATA
.
.
.
BIOGRAPHICAL STATEMENT OF
RICHARD D. HODSDON
L"1PLOThffi~":
January 14,1998 to March 31,1998: Acting Washington County Attorney- all duties
and responsibilities of the county attorney
October, 1988 to 1998: First Assistant Washington County Attorney. The First
Assistant is the second in command in the County Attorney's Office and reports
directly tv the County Attorney:
~ Responsible for supervision of all aspects of the office and served as the County
Attorney in his absence. Duties included administrative and all other attorney
functions in all divisions of the office
~ Responsible for trial of major civil and criminal cases
~ Executive functions included personnel hiring, discipline and related actions;
staffing and budget; creating and implementing office policies; preparation of
annual and other reports; computerization and development of world wide web
home page as well as management and operations advice to county government
in a county with a population of 191,000, a stafT of 1000 and a 75 million dollar
budget
~ Legislative liaison and public policy development and implementation
~ Administration and obtaining grant funding
~ Assisting in establishment and analysis of county and prosecution criminal
justice and related public policy
~ Develop and implement office policy manual, plea policies, domestic abuse
prosecution plan and related policies
I\-Iay, 1987 to October, 1988 and April 1, 1998 to date: Sr. Assistant Washington
County Attorney:
~ Civil division in 1987 and 1988- all aspects of civil matters on behalf of
Washington County. Particular emphasis was in litigation, contracts,
personnel, civil liability, data practices and related matters. Duties also
included handling criminal and juvenile delinquency prosecutions and trials.
~ Criminal division- trial of major cases, coordinating the anti-gang initiative, law
enforcement training and all aspects of prosecution and litigation in state and
federal court, as well as appeals
December, 1979 to date: Consultant and Legal Educator:
~ part-time business which provides consultant services to law enforcement
administrators on policy development and operations
~ Instructor on legal and policy issues in a wide range of civil and criminal topics
~ Classes taught to several thousand attorneys, peace officers, correctional and
1
court services officers and other public officials on these subjects
.
February, 1987 to date: Legal counsel to :Minnesota State Sheriff's Association:
· Legal advice and representation to the Association and its members. Issues
addressed include patrol, jail, personnel and all other matters relating to
operation of a sheriff's office
Advise in management and law enforcement operations and assist in policy
preparation and analysis on issues relevant to sheriff's justice systems concerns,
including legislative matters
.
February, 1986, to :May, 1987: Private practice trial attorney:
· Defense counsel in litigation including government liability, worker's
compensation, products liability, negligence, intentional torts and civil rights
liability
June, 1978 to February 1986: Office of the IHinnesota Attorney General as a Special
Assistant Attorney General:
· Criminal and corrections divisions where duties included criminal,
administrative, and civil appellate practice and litigation, forfeiture litigation,
defense of habeas corpus and civil rights lawsuits
· Legal services to the Department of Corrections, Bureau of Criminal
Apprehension and the Peace Officer Standards and Training Board
· Worked extensively with the narcotics and organized crime units in criminal
investigations and prosecutions
.
1985 to 1994: Faculty member of the Law Enforcement Training Center and
Normandale Community College where subjects taught included civil liability issues,
use of force and applied constitutional law
PRIOR RELATED El\iIPLOThIENT:
· In the last two years oflaw school prosecuted under the student practice rule
for the City ofl\ilinneapolis and several St. Paul suburbs
· Law clerk and assisted in the preparation of the l\iIinnesota Criminal Jury
Instruction Guide
· Appellate Advocacy and Student Director in the misdemeanor proseeution clinic
and the civil legal aid clinic
PUBLICA TIONS:
.
Author of Dru~ Abuse
Reporter (author). I have been the reporter for 'Vest Publishing's CRIl\1 JIG II, IHJIG
and CRJl\>1 JIG ill
Numerous continuing education articles for attorneys and peace officers
.
.
.
2
.
.
~
~
~
~
~
~
~
~
~
~
~
~
~
.
~
l\Iaterials on search and seizure for the Minnesota County Attorneys' Association
Authored a book which is a summary of all state statutes relating to law enforcement
Winner of the Falkman Award from Hamline University School of Public
Administration for a policy paper concerning appointment and election of public
officials
~
~
EDUCATION:
1998 - Masters in Public Administration - Hamline University with thesis topic
"Effediveness of Adult Criminal Diversion"
1978 - J.D. Cum Laude- University of Minnesota Law School
1975 - B.A. summa cum laude- Concordia College with majors in political science and
international relations and a minor in business administration
BAR ADMISSIONS:
~
1978- 1\'Iinnesota Bar
1978- United States District Court for the District of~Iinnesota
1979- Eighth Circuit Court of Appeals
1990- United States Supreme Court
~
~
~
OTHER PROFESSIONAL AND COMMUNITY ACTIVITIES:
l\Iember and fonner chair of the Metro Drug Prosecution Group
Member Minnesota's Megan's Law Policy Task Force
Coordinator Washington County Attorney's Office Anti-Gang Task Force
1\'Iinnesota Sheriff's Association President's Award-1996
Peter Falkman Award-Hamline University- Policy Analysis- 1996
Thl'ash~r Award-National Gang Crime Cenler- Effectiveness in Gang Prosecutions-
1998
Arson Investigators Association-Training Award-1993
American Society of Public Administrators, 1\'Iinnesota Chapter- Board of Directors
Little Brothers Friends of the Elderly Volunteer
University of:Minnesota Alumni Association
Current President of the Ramsey/Washington County Chapter of Mothers Against
Drunk Driving
Church Volunteer
Stillwater Public Library Volunteer Legal Advisor
3
STILLWATER PUBLIC LIBRARY
.
Supplemental Application - Appointment to Board of Trustees
The Stillwater Public Library Board of Trustees is the policy making body for the
library. The nine-member Board meets the second Tuesday of each month at
7:00 p.m. In addition to regular meetings there are committee assignments which
require a commitment of time. Terms are three years in length with the possibility
of two reappointments. The appointment will be made by the Mayor and the City
Council.
For further information about the Board or the library, contact:
Lynne Bertalmio, Library Director, (651) 439-1675 ext. 18.
N a m e R\'~~~,J_ HQ.d~(.io_'0 _ _ _ _ _ _ _ --
Education history:
~. -Ll- I \.
_e..e..... c,--, \ l c,,--c 'f\ Q 0
.
Brief employment history:
5-O,--~ C_h6 c. ~~J ,
Involvement in libraries, other library boards, or community groups and
organizations: L' . I 'J I -+
\ (J -r- c,,- r j \ 0 tA Y'\ 1 e. e. r .
Why are you interested in the library board?
- I r i I IC~,cJl,,,.)eJl1e- <A.,(\l I',brv.r 1 e..s
...L n,c,--v~ c..-..'~o..S=sioY\ I(H' /-e.o-..,-f\\{'\jC"--f'c" .J
G..,..e.. C>- p c... ~ cf f~ c:jr. ,- 0..:..... ~ f r €- i v\,~ "\ -r VI, s e r () ~ I; b -r- ~ r- j ') -e. J V ; C E: S c;,._~
I \ '\' k..o _ ,;... . I .......... .J-- I J.-
Ltj c l.<.. l <C- . \ ,,~ l Q c::.. () ^ l r \ 0 v.... I e f'\ :.:J I <:A.. eA I S
Return to the City of Stillwater, 216 N. 4th St., Stillwater, NIN 55082 no later than 4:30 p.m. December 1, 1999.
CITY OF STILL \V A TER
APPLICATION FOR APPOI~Tfi'IENT
TO ADVISORY BOARDS A~D COi\'Ifi'IISSIONS
~Jf&J J;w~
.-\ddress:
,
Home Telephone: b6/'" 35/... ? Y/2-
.
.
~:.lme:
Date: //-:<'1--&7
Work Telephone:
1
t.
..,
Ho\v long have you lived in Stillwater? q/!l- Yrs/lYIo.
L \-Vhich Ward
tat Stillwater community activities have you been involved in?
~$~ uJl'I1I &~I!J ~-5f~-
f. t..J iT/. i1 -cP ':l /;lj 7D<.U>>
; .I
3,
.
Please describe any previous experience you have which is similar to serving on a volunteer advisory
board/commissi~
kJA:I M ifit t .o/tjAl! U.MJatJt:;e.(Vlcr F-~It#J~~ .t5JAte" k
l-r~~ (j
,1
-r.
).
6.
/ .
Do you have a preferred Board/Commission that you are interested in servi.ng on?
Yes V No _ If yes, fill in name of BoardlCommission: }..JIJ~
Would you consider an alternate appointment?
If yes, \vhich one?
Yes
NOV
Please describe any schedule conflicts with the regualr meeting schedules for the board/commissions
(i,e., routine travel, \vork schedules and the like).
O~~
Why do vou wJsh to be on a boardli;ommission? . ~ ·
~L~~~1- N"74%1~ ~ ~!(%~f^)_ ~h~~
s.
;t- 1,)A.,77,vC .
**** Att:.lch Addition:.ll Sheets, ifnecess:.lry****
TIllS I,VFORJfATION WILL BE DISTRlBCTED TO COC:YCIL
AND IS CLASSIFIED ..IS PCBLIC DA TA
STILLWATER PUBLIC LIBRARY
.
Supplemental Application - Appointment to Board of Trustees
The Stillwater Public Library Board of Trustees is the policy making body for the
library. The nine-member Board meets the second Tuesday of each month at
7:00 p.m. In addition to regular meetings there are committee assignments which
require a commitment of time, Terms are three years in length with the possibility
of two reappointments. The appointment will be made by the Mayor and the City
Council.
For further information about the Board or the library, contact:
Lynne Bertalmio, Library Director, (651) 439-1675 ext. 18.
N a m e -/lI~_ _ X~e: _ _ _ _ _ _ _ _ _ _ _ _ _
Education histor~, : 'A 3" /1{) JdCr~~7 t? '1i 't Jiu,,~ir.~' .. ~
Yk tJ ;/11 Yl1/Jt-S. 6"~nrt: 5;-vt:Ji' /~ 2AJ ~J 4.J.
C/(<iA7 ~..1 uI/!I7J'AJ~ Ar ~ UJ1f J1t
/J]/;I)( - 416 /J- /7taJ~.) S7: 7Joflc;ff ~
Brief employment history:
~ tJ!I)v - t1~'I--/?3:<
~& tfOo/J!' /793 -/f9(,
~~' ~7~ W~/-'~.1 tiw.ru~ /'llt -7 /~.G4-
Involvement in libraries, other library boards, or community groups and
organizations: ,
C(,l~~r,-7 4){)qr/~ tul1/, S/'~ aN' tuft! JZ-7Z JI{9f
~~Itl_ ,t:(2 7/(A,AJI:oc. 70 s77J& /fA.J/J ~ CJr'~OJl.)S
5z/1t I,VA-:/t-; 70 #2, As, ~ /~ ,J..;L5,,4,he /A-~
tJ~OAJ/Te- /};u,.1(.-'(s"S /~ l!<<f/'eSJ.. (2cJ~7L~ /J-
Why are you interested in the library board?SJ.~ fI.)"-td J:: c.JAJ~~
:r ~Wf?J[.. A1Y C:tf'&t(tt.;()C '7 k)(J(){;tJ/ /~ 75 ~2. i
IN V3';S/~.asl E{jJE.C/~VfJ Ii) M"AiJJuJ . .
,,4.~/)vC.7TV/-r, Ad (J;'J.~~A)S % ~I "" .~UT/.' j)~ Ii)
C~ $'i- ~ ~A.J~T po7k, JfJo I.()':~ J
!tv; L-t91tf r7 rf..)' C"~t'INC jJ~ ~L.l ~ 5"0
~~ ~ >77J'T7C tJl<.. i:&ItAJ (J/~/;;JtA/AX ~4'.tl/AJ:C.
.
Date: :\'O\'ember 29, 1999
CITY OF STILL'VATER
APPLICATION FOR APPOIl'4'T~lENT
TO ADVISORY BOARDS AND COMNllSSIONS
Name:
2Hary Lou Rice Gorski
Address:
, Stillwater, A-/iV 55082
Home Telephone: 651 439-0843
Work Telephone: 651 439-4629
1. How long have you lived in Stillwater? 9 Years
\Vard 3
2. \Vhat Stillwater community activities have you been involved in?
· Still~vater Sunrise Rotary 1991-1999 (President, 1997-98)
· Stillwater Area Schools Partnership Board 1990-1999
· Lumberjack Days Dragon Boat Races VolunteerandPanicipant
· Born to Read
3. Please describe any previous experience you have which is similar to serving on a volunteer advisory
board/commission.
I hav'e served as staff liaison for numerous boards and committees over the past 20 years as a community
education professional. Aly experience serving on boards has been varied-l was a fOllruling board
. member of Deafness, Education and Advocacy Foundation, a non-profit Twin Cities based organi:ation
serving the deaf community. I was also a board member for North Suburban Consumer Advocates for the
Harulicapped.
4. Do you have a preferred Board/Commission that you are interested in serving on?
Yes The Librarv Board
J.
\V ould you consider an alternate appointment?
No, not at this time.
6.
Please describe any schedule conflicts with the regular meeting schedules for the board/commissions
(i.e., routine travel, work schedules and the like).
lown my own consulting business and travel is part of what I do. I generally can be quite flexible in m)'
schedule, however.
7.
Why do you wish to be on a board/commission?
I am interested in serving on the Library BoardJor two reasons: 1) I have a deep interest in literacy and
community access to resources. 2) I have a desire to contribute to the communiry,
8.
Please describe any other relevant information you would like us to know.
I have recent!.,>, resigned as Community Education Director Jor the Stillwater Area Public Schools to begin
my mvn consulting business. The natural community involvement which came with the communiry
educarion director position fulfilled and often limited my volunteer involvement. I am nml/ ready to serve
the communirv as a volunteer.
**** Attach Additional Shccts, if ncccssary ;en",
THIS INFOR/yfATION WILL BE DISTRIBUTED TO COUiVCIL
AND IS CLASSIFIED AS PUBLIC DATA.
.
STILLWATER PUBLIC LIBRARY
.
Supplemental Application - Appointment to Board of Trustees
Name
J\larv Lou Rice Gorski
Note; I use tv.'o different names. My family name is Gorski.
I use Mary Lou Rice for my business.
Education historY:
· I have a Master of Arts in Organizational Leadership from the College of St. Catherine in St. Paul and
a Bachelor of Science in Education of the Deaf from the University of\Visconsin-Stevens Point.
· In addition, I have taken classes at Gallaudet Colle2:e in Washington DC, the University of Minnesota,
the College of St. Thomas and the University of N~rth Dakota. ~ -
· One of my values is lifelong learning and I am a frequent participant and presenter at professional
conferences involving coaching, community education and organizational development and facilitation.
· I recently completed a two and a half year Bush Education Fellowship and am currently involved in a
year long leadership training program through Coaches Training Institute in California.
Brief employment history:
· Self-employed, owner of RiceWorks Consulting, specializing in professional coaching. training and
group facilitation
· Community Education Director, Stillwater Area Public Schools, 1990-1999 .
· Community Education Manager, Anoka Hennepin Public Schools, 1979-1990
· Itinerant Teacher, CESA 5, Elmwood, Wisconsin, 1978-79
· Teacher, North Dakota School for the Deaf, Devils Lake, North Dakota, 1973-78
Involvement in libraries, other library boards, or community groups and organizations:
· As a teacher at the school for the deaf, I managed a learning lab for language arts. I opened the lab one
ni2ht each week so the residential deaf students could have access to the books and learning materials
available in the lab. ~
· As a community educator, I have always had a strong interest in literacy. Fifteen years ago, I
organized the only literacy program for deaf adults in the metro area. The program has expanded to
meet changing needs and is still going strong.
· \Vith several other community members, I began the Born To Read program as comm unity based
project to meet a literacy and learning need.
· In the past 10 years most of my involvement in boards and community groups has been in the capacity
of staff or outside facilitator.
Why are you interested in the library board?
I have a stron2 interest in literacy and communitv access to resources. rm luckv in that I"ve often been
able to devote~ part of my work lffe to those inter~sts, My work life no\\' takes ~e in different directions
and I am interested in pursuing those interests in a volunteer capacity.
.
.
.
.
~Uwate~
'"' """"'" "' """ ~':l
0:o\'ember 15, 1999
Gerald Fontaine
Stilhvater,;\IN 55082
Dear Gerald:
This letter is to let you know that your term will be expiring on the Planning Commission
January 1, 2000. Please let us know by December 1, 1999 if you would like to be
reappointed. Thank you.
Sincerely,
~ J71 ffI-P----- .
Sue Moore
Adm. Secretary
c/~Gdk.~ ~ ~)"~rr-f~-'--
o
CiTY rL).,L~. 216 :'.lC!PlTH FOURT~ ST]LL\'V,~T[~. ~ilji\jfjE~OT;~. 55032 ~~C~JE. ~i-~3C-,:~'~.~
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.
Return to either the Stillwater Library, 223 N. 4th St., or City of Stillwater, 216 N. 4th St., Stillwater, lv1N 55082
no later than 4:30 p.m. December 1, 1999.
.
Date: Nov. 17, 1999
CITY OF STILLWATER
APPLICATION FOR APPOINTlVIENT
TO ADVISORY BOARDS AND COMivlISSIONS
Name: David B. Middleton
Address:
Home Telephone: 651-439-5079
Work Telephone: 612-701-4070
1.
2.
7/8 Yrsliv1o.
~ Which Ward
How long have you lived in Stillwater?
What Stillwater community activities have you been involved in?
Lumber Jack Days
...,
,).
.
Please describe any previous experience you have which is similar to serving on a volunteer advisory
board/ commission.
Just as an officer with groups I've belonged to.
4.
5.
6.
Do you have a preferred Board/Commission that you are interested in serving on?
Yes ~ No _ If yes, fill in name ofBoard/Corrunission: Planning Commission
Would you consider an alternate appointment?
If yes, which one?
Yes
No X
Please describe any schedule conflicts with the regualr meeting schedules for the board/commissions
(i.e., routine travel, work schedules and the like).
None
7.
8.
Why do you wish to be on a board/commission?
I'd like to help the development process in Stillwater. I fppl
with my profession career working with Real Estate and Developments
it gives me experience with a10t of things the commission considers.
Please describe any other relevant information you would like us to know.
Lived in Oak Park Heights for 10 years roir to Stillwater. Married
25 years, 3 grown children flexible schedule.
**** Attach Additional Sheets, if necessary****
THIS INFORMATION WILL BE DISTRIBUTED TO COUNCIL
AND IS CLASSIFIED AS PUBLIC DA T A
Return to the City of Stillwater, 216 N. 4th St., Stillwater, J\iIN 55082 no later than 4:30 p.m. December 1, 1999:
Date: i/!:;lq!Cf9
CITY OF STILLWATER
APPLICATION FOR APPOINTMENT
TO ADVISORY BOARDS AND COMlVIISSIONS
Name: ~D\-:e..<'t -r bD.~
.a
Address: \~
.
30
Home Telephone: <C6"l- Y3A . 0<?<6<?
Work Telephone: 01:;J, 33i' $5CO
1.
How long have you lived in Stillwater? .;l~@Mo.
~ <LC~
What Stillwater community activities have you been involved in?
.. -:lY'\t'clllc-d j'V\ \JA:-A as, a., ~1d?
T;I\ Vo I vtr{ ; VI ~/C( Yf 0.. ~s 51-- .lt1r (fACt P./ 5
b~'teftc:a// ccacJ,
acA u he~
Which Ward
2.
..,
j.
Please describe any previous experience you have which is similar to serving on a volunteer advisory
board/ commission.
() r S~Y'V~ nVt r,':/M..~V'OIAS" K>t'M"ch;' ~f. Sf..Jc;tt,-,s Llyf~~/U'
/AJi'V'~ 0/ I a~~~c; a (..rI W'i/-t, -Ik- S;4.ALf,...", I ?t}vevI'J AU! ~,1
T"'-LtJ
.
4.
Do you. have a preferred Board/Commission that you are interested in serving on?
Yes l No _ If yes, fill in name of Board/Commission: P1A-1J,vIN&
5,
Yes Y'
No
Would you consid=~ltemate appointment?
If yes, which one? ftr'2...K (j... ~CC-
6.
Please describe any schedule conflicts with the regualr meeting schedules for the board/commissions
(i.e., routine travel, work schedules and the like).
MI1 cg,':'hedotle. ,'cp ~.. V 'IIlf)lAdtt'i-;=r, dc~.
7.
8.
Why do you wish to be on a boardlcommission?
-r WISh de; hi" 0:/1. '< f7()/'VL#'I15~>0I/1 10 7'1'-'L' b~(:-c f.o It-~ {'io~I1~':(rl4_
r ~i ~r>, /leed fa se"..ve.. flu> ,07'/ ~j,I&.n~V:, L 4-. k/"J ,',L If
1"1 /'t7.s (4JO~~i ~.
Please describe any other relevant information you would like us to know.
('~v'~~;r . rc/t....!-YJ" Ye Q ks- as LvC
. . ( .
r QW1 aH~J1. "Y h-1 ee.~ ~ c--;C /.A2V,ow' c';h e,J
**** Attach Additional Sheets, if necessary****
THIS INFORJ'v/ATION THLL BE DISTRIBUTED TO COUNCIL
AND IS CLASSIFIED AS PUBLIC DATA
.
.
.
f?2-dline for e.COlicatiOll.5 i~ ) le.ter t.Ju:m neon C€CE:Td:er 18, 1 ~
-
\l{ 1~('1q
DM .+t.-.
.J...c. ",".X
'S
CITY OF STILL1,.VATER
AYPLICATION FOR i.YPOINTl\iIENT
TO pJ)v1S0RY BOP.__"R.DS p.,..i\]) COIYIYllSSIONS
:,: 2....-:-, c
Lx t=' \J.;;- L.... :j
.i. .I~' :.:._:::'
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~ ~:c-;::r:cr:e:
\Vor:-( Te:e;:i:cr:e:
LL_<,Cf - ~ ~ \ ~
! ,
Eo'x leng have you Jjved in S,illw<lter?
---=t- ~.
LL 'i!-n' ;c" \~ :~----'
--1-- 'fy 11 ~l tY c- ~
'I
V,~-,c..~ S ciil-.-,aler cou.~.,'TI1.!Ilill activities have you been involved in?
T ~V\ '+-1 L'-L~~",t\,\. ~I..u 'l-L'~. '
C:;;C~':~,: \ t.ht < ~~Q\ ~r6:~'J+;:
(' c ,\( .of" A . . ,;:\ -=r:;;?"-,,~~ d - \9 . .,(. t ';"\'
, '-' WI. "'~ II~ \,~ d::::" D do" i ,
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;:r~,..._=:> ~.~ . . h'" .'-".s. ."................ r ., .
r J."'~'::O'" \.:.cscnDe aI1Y pre'llOus eXDerrence you .eve WillC;} 1 S-w:Jl":'- LU se,Y"lTI2: on a vo~~eer 2.GVISorv'
..;'" - - .,
C02.I'i:iI corr~"TIission. -
~'~--l-~"'t~. "~ ';# (t:.^.~ .-~~"~ J ~"~ ~'~.=t ::Tl 19,~
, ". ~+~ . c', ~tj :~...~" ,- - ,~;( ~. ~ ~-' . .. -.; -, -=- '", -
~,~ it :.~~.~~t ~':t~<"~J: d ~~~ a, cI l'1e,.., '5 -L.-k>..~, r)
4.
Do you h2.ve a vreferred Board/Commission 11\21 you are interested iTl serving on?
Yes 'i No' If yes. fill ill. na.'ne of BoardlCommissio n: .oi f1 '^ 11\ 1 ~ ~
----A-. _ ~ =\r- ~ .J
~. ,?-~C~.k~ .
\~ 01.1112 y?: consider an alterilate ~ppointrne:J.t? 1'jO_ DCl.J f'\-io~ V"'1
II- yes, "\-v'flIen one?" (
........
).
o.
F le2.se cesc;ice any schedule contlicts w1eh the regu2.!r meding sci1ed~les for {ne
(r' i'> ~ ..:- , -; " '.1.. 1"-)
.~" ,OL:""e travel. war::: scneClules ana Uie L"i:e.
+'rl,.,~\.) A l' ,.,t,/ . C,[ "'- VI '.JiA+ f'~'- i t l<~C ~
. ..
b02.I'GJCOrr~ISSICIlS
G 1 ~ <..L{l II Y l.t.)v (t'A~"tQ,"0
7.
V/}--<; do you wish to be on a C02'dJcommission? ,
C-..,....-.v l!\,,(\(d- S+r/)u,<d-.e,,- t-L j,p,,---+rka( ) 3pw... ef rl ~:Ll1..,\ VIm- +t: bE:='
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8.
P leJ.se cescribe any other rek'r;:;nt infomlJllOr1 you woul-d, like us to L-:o'.';.
JI .. .. ;.:~:c~ Acd:!:on:! Sh~~~s, jf r.::::~:s:.~/ 11 . . .
Tff!S ftYFO.\:'rI.J.T10:Y WILL BE D/5TRJEUTED TO COL'.\'OL
,ISD!5 CLASSIFIED AS PUE!.fC D.J. I..:
Sep-OB-99 09:44A
P.02
Return to: City of Stillwater, 216 N. 4th St., Stillwater, MN 55082
(- '\ ('0
Dau: 1- 5- -7-/
CITY OF STILL WATER
APPLICATION FOR APPOINThIENT
TO ADVISORY BOARDS AND COMMISSIONS
Name: C~( ~~ Le..l\~(
Address: ~\ ( <;\(..{~.;
Home Telephone:-'S t - 43, 9 -~Ll8 Work Tel~honc: C;S, - 301-53:5""0
1. How long have you lived in Stillwater? ia.- y~ -L Which Ward
~~~~:~S"'~~~~~~:!S$Z?lr~\ ~\!,~\~~~~~
3. Please describe any previous experience you have which is similar to serving on a volunteer advisory
ard/commission,
\ ,(\
4.
Do you gave a preferred Board/Commission tha~ 9~ed iI\ ServU:8 on?
Yes ~ No If yes, fill in name of Boar ommission: ~16..~f\l.I'k]
- ..)
Would you consider an alternate appointment? YesX No_
If yes, which one?
s.
6. Please describe any .,cbedul~ ~on.flicts with the regua1r meeting schedules [or the boardlcomrnissions
(i.e., routine travel, work schedules and the like).
//nn~ '
7. \Vny do you wish to be on a boardlcom..~jssion?
-'J:. (tc......l\ '-\ ~l~<, ~~ L6MMOf\\\~ ~ C\'/t)\\I'( (II\~ 1"')...
~
..... AttaCh Additional Sh=tI, if net:essuy....
THIS IJVFO/I.MATION WILL U D1ST~UTED TO Cnr/NeIl
AND IS C1...4SSIFIED AS PL,..UC PAT If
.
.
.
.1 1 - 1 7 - 99 14 29
: W~SH CO PARKS
1D=612731237:
P.S1
.
~o\'ernber 15, 1999
~1ike Polehna
Stil1water, M~ 550S2
D~ar Mil<.:e:
.
This letter is to let you k.'10\V that your tern"; will be expiring on the Park and Recreation
Soard hnuary 1, 2000. 'Please let L~S 1mo'.... by December 1, 1999 if you '",,'ould like to be
:-eappobtcd. Thank )'ou.
Sincerely,
~ 1nau--
St:e )"foore
Adm. Secretary
~, ~j..~~
~.~~--U.~ ~~~
~ ~ a-~~
~. ~O~
.
ClffHALL: 216 NORTH FOLRTH STilLWATER. MINNESOTA 55082 PHONE: 651-430-8800
~o\'ember 15, 1999
Alan Liehr
Stillwater. :\iL\ 55082
DeJ.r Alan:
r illwater
.~ ~
---- -,
THE BIRTHPLACE OF MINNESOTA J
This letter is to let you knO\\ that your term will be expiring on the Park and Recreation
Board January 1,2000. Please let us know by December 1, 1999 if you would like to be
reappointed. Thank you.
Sincerely,
.A 717~
Sue Moore
Adm. Secreta[\'
,.. .-- ,-... ~ r
[,......: i,-__':; 0
{l-\ f -CJcr
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.sTILLI'/VAT~R. j\jl:i'-'Ji'.JESCT~, 5:D82 f='HO:\jE: 651-430-38C.C
.
.
.
.
.
.
~il~(ltt:r
~2___ - ~
'"' '"'"''''''' "''''''~ ~
:\o\'ember 15, 1999
Da\\'n Flinn
Stillwater,;\[\' 55082
Dear Dawn:
This letter is to let you know that your term will be expiring on the Park and Recreation
Board January 1,2000. Please let us knO\V by December 1,1999 if you would like to be
reappointed. Thank you.
Sincerely,
~J-i m~
Sue ;\ [oore
Adm. Secretar\i
--;.;: . - ~.:~;- :: -,: :~;.... ':'-;: : .' .::. ~:::
- '~ . - ' .~. ,"- -" '-
~..;:',' ,: ~;~,-.'. 5ECi32
. ,............ ,--..'.--
'-,~ .,. .
_ >..J -~,-,(",-_'.~..
'J ;~
.
.
.
Date: 11/17/99
City of Stillwater
Application for Appointment
To Advisory Boards and Commissions
Name: Wally Milbrandt
Address:
Home Telephone: 651-439-0185
Work Telephone: 612-664-3195
L
How long have you lived in Stillwater? 18 yrs.
Ward: 3
2. What community activities have you been involved in?
Member and officer of Stillwater Jaycees
Member Stillwater Area Chamber of Commerce
Volunteer Referee for V AA youth football program
3.
Please describe any previous experience you have which is similar to serving on a volunteer
advisory board/commission.
Member of Stillwater Downtown Plan Committee 1983-1990
Member/Chair Downtown Plan Implementation Committee 1990-1991
Board member of American Red Cross and Governmental Affairs Committee for
City of Rochester while living there between 1982 and 1986
4. Do you have a preferred Board/Commission that you are interested in serving on?
Yes XX No_ If yes, fill in name of Board/Commission: Pads and Recreation Commission
5. Would you consider an alternate appointment? Yes XX No
6. Please describe any schedule conflicts with the regular meeting schedules for the
board/commissions (i.e., routine travel, work schedules and the like).
I currently have no conflicts that would prohibit me from performing any
commission duties.
7.
Why do you wish to be on a board/commission?
For most of my adult life I have volunteered my services for numerous civic
organizations. It has been a few years since I have been directly involved with the
City of Stillwater, and I feel that now I am in a position to once again serve in some
capacity. My family and I have benefited greatly from the various parks, open
space and recreational facilities the City offers and maintains, so I would like in
some small way to pay back for those pleasurable experiences and insure that we
continue to offer and grow these valuable resources.
I believe based on my previous committee experience, as well as the many
committees and boards within US WEST which I manage and which I participate
on, that I have the skills and desire to be a valuable and contributing member to our
Parks and Recreation Commission.
.
.
.
~asltinBton Q1oun~ ~istnrital ~otiet\!
P. O. Box 167
Stillwater, Minnesota 55082
December 29, 1999
Honorable Mayor Jay Kimble
Stillwater City Council
216 4th Street North
Stillwater, Minnesota 55082
Dear Mayor Kimble:
The Washington County Historical Society is writing to you with concern over the
condition of the Laurel Street steps from Main Street to the top of the hill near the
\Varden's House Museum.
The steps are in poor condition and it is our feeling that they are a hazard to the
public. These steps are city property on the North side of Laurel Street adjacent to
our museum property.
The Board of the Washington County Historical Society recommend that the steps
simply be removed and the area landscaped appropriately with small shrubs or
bushes. Since the steps were not original to the Warden's House [please note the
enclosed 1880s photograph] the removal of the steps would not historically deter
from our museum or from the connected prison complex that is owned by the city.
If you have any comments about the proposal or would like us to present our
request to the Heritage Preservation Commission please notify us as soon as
possible. We would also invite you to visit the site of these steps with several of the
WCHS Board members present so that ideas of landscaping or rebuilding can be
discussed. The WCHS Board also has some concerns about the railing on the
prison wall directly north of the Warden's Museum.
Thank you for your time in this matter and I hope to hear from you in the near
future.
Most sincerely,
~~<--)'~~
Nancy Goodman
WCHS Board President
CC: Heritage Preservation Commission
Jloql1nnes ~rirltsan ~og aInbin
~11t! ~lte ~c~ool Jl{useum
Co. Rd. 3 & Old Marine Trail
Scandla, MN
433-2762
~outlDel1 <<1emeteru
Boutwell Road Near Co. Rd. 15
Stillwater, MN
:ml1rbtn's ;lIOU5t JIlu5tum
602 N. Main Street
Stillwater, MN
439-5956
/'"
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e!' CROIX VALLEY
ETIC PARTNERSHIP
~
VI
December 15, 1999
City of Stillwater
216 N. 4th St.
Stillwater, Minnesota 55082
City Council:
SCV AP wants to thank you for presentation time at your City Council
meeting on December 7, 1999. Richard Siver and myself enjoyed sharing
the specifics on this Valley wide project. We hope it achieved our objective
of bringing the City up to date on an issue critical to the youth of the St.
Croix Valley.
.
Our fund-raising efforts continue, in support of Phase Two of this sports
facility for youth. We hope to hear from you soon on any fmancial
coInID:-i!~eDtthat the City_of Stillwat~r can. make next year, or over the
coming years, to make this dream come true. Again, our focus remains on
this sports complex, to bring the dream alive. Working on fund-raising and
support for future ventures will come soon enough.
If there are unresolved questions, or if SCV AP can provide additional
information that would assist in your evaluation, don't hesitate to contact our
office at (651)439-1028.
All contributions will make a difference in opening on schedule Fall 2000,
and allowing the youth to enjoy safe quality sports fields.
.
With Best Holiday Wishes,
fl~
John Melville - SCV APExecutive Director
St. Croix Valley Athletic Partnership, INC.
P.o. Box 203, Stillwater, NIN 55082. (651) 439-1028
www.scvap.org
WASHINGTON COUNTY
ASSESSMENT, TAXPAYER SERVICES & ELECTIONS DEPARTMENT
ASSESSME.~ DMSION
14949 62ND STREET NORTH. P.O. BOX & . Snu.WA TER MINNESOTA 55082..()()()6
Office (651) 430-6090 Facsimile Machine (651) 430-6223 or (651) 430-6255
Melly F. O'RcUrX3
Dlrec=r
Scott L ~; ',;,.' "
Appraisal ManalOeri
Asaesaor
:MEMORAl~DUM
Sharoan M.Harp, CMA
Assessment
Administration
~ordlnatQr
DATE: December 20, 1999
TO: Washington County City and Township Clerks
FROM: Scott Hovet, CAE
Washington County Assessor
SUBJECT: 2000 LOCAL BOARDS OF REVIEW / OPEN BOOK 1\1EETINGS
The tentative schedule for the 2000 Local Boards of Review / Open Book Meetings is enclosed.
The procedures that we are following this year for the boards are similar to last year. The open
book meetings will have an informal setting.
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1.
Establish and distribute tentative schedules: December 20, 1999;
2. Allow thirty days for feedback from local jurisdictions to confirm or change
tentative dates. Please call Scott Hovet with any date or time changes at 430-
6111.
3, After February 14th, contact all city/township clerks who have not called back to
"double check" the tentative dates that have been assigned and ensure that they
will have a quorum at their Local Boards of Review,
4, Establish and distribute the final Board of Review / Open Book Meetings
schedule: February 21,2000,
During the month of February our office will again be developing a Board of Review
information booklet. The purpose is to provide general information about the property tax
process including the appeal process and the 2000 assessment in Washington County. Ifwe do
not hear from you, we will assume the meeting will be conducted on the dates and times as
listed, Thank you for your cooperation.
CC: Local Assessors, Assessor's Office Staff
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EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION
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:Minnesota Department of Transportation
Office of Technical Support
Consultant Services Unit, MS 680
395 John Ireland Blvd.
St. Paul, MN 55155-1899
Fax: (651) 282-5127
Phone: (651) 297-1172
December 22, 1999
INVITATION
At"~lJAL Mn/DOT & CEC/M CONS1JLTA1'IT CONFERENCE
You are invited to the Annual Mn/DOT - Consultant Conference at the Thunderbird Hotel and
Convention Center located at 2201 East 78th Street in Bloomington, MN. The conference will be
held on Wednesday, January 26, 2000 and is co-hosted by the Consulting Engineers Council of
Minnesota (CEC/M) and MnlDOT.
The purpose of the conference is to present topics of common concern and importance to both the
State of Minnesota and the consulting firms who are interested in providing professional and
technical services to MnJDOT. This year's program includes a mix of agenda items of interest to
firm owners, senior managers and top level technical specialists.
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This year's conference host from Mn/DOT are Delbert Gerdes, Director, Office of Technical
Support and Janet Blacik Director of the Consultant Services/Project Development Section. The
CEC/M hosts are Gary Orlich, Chair CEC/M Mn/DOT CEC&l Liaison Committee and David
Oxley, Executive Director ofCEC/M.
Registration will be held from 7:30 a.m. to 8:30 a.m. with the program running from 8:30 a.m. to
3 :00 p.m., morning refreshments, coffee breaks and noon lunch will be provided. The conference
fee per person is $25.00 and there will be no limit on the number of attendees from a single firm.
Please complete the attached registration form, indicating how many employees will be attending
and which afternoon track each individual wiII be attending. Make all checks payable to the
Consulting Engineers Council of Minnesota.
We look forward to seeing you and members of your staff on January 26, 1999.
Sincerely,
4MLf/P;~
C/
Janet Blacik, P.E.
Consultant Service/Project Development Section
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Enclosures:
Registration Form
Tentative Agenda
Mn/DOT - CEC MINNESOTA
14TH ANNUAL CONSULTANT CONFERENCE
WHEN:
WHERE:
TIl\1E :
PROGR.A..M:
COST:
Co-Sponsored by the Consulting Engineers Council of Minnesota and
the Minnesota Department of Transportation
Wednesday, January 26, 2000
Thunderbird Hotel
2201 East 78th St., Bloomington
7:30 - 8:30 a.m. Registration and continental breakfast
8:30 -3:00 p.m.
$25 per person
(Includes continental breakfast and lunch)
l\tlake checks payable to the Consulting Engineers Council of Minnesota
PLEASE MAKE YOUR RESERVATIONS NO LATER THAN
FRIDAY, JAl'fUARY 14,2000
FIR'\-l
ATTENDEES:
Please check one: Consultant
Government
TOTAL REl\tlITTED S
PLEASE RETURN TO:
Consulting Engineers Council ofNfN
10201 Wayzata Blvd. #240
Minnetonka, MN 55305
Phone reservations: 612/593-5533
Fax: 612/593-5552
E-Mail: Mail@cecm.org
Place a check mark indicating which
track the attendee ""ill be attending.
Track #1 Track #2
Trnck #1 Track #2
Track #1 Track #2
Track #1 Track #2
Track #1 Track #2
Track #1 Track #2
Please remit only for those individuals with confirmed reser-iations. If additional persons from
your firm are able to attend, they will be asked to pay at the door.
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Agenda for the 14TH Annual
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Mn/DOT Consultant Services- CEC/Minnesota
Tentative Agenda
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Wednesday January 26,2000
Time A cti vity S oeaker
7:30 am- 8:30am Registration
8:30 am - 8 :45 am '-tVelcome Del Gerdes
8:45 am- 9:00 am CECI1v1 Liaison Committee Report Gary Orlich
9:00 am- 9:30 am Commissioner's Nfessage Elwyn'llIllUl::nber
9:30 am - 10:00 am FillV A Perspective Al Steger
10:00 am - 10:20 am Break
10:20 am - 11 :00 am Trends in Consultant Service Patrick Hughes
Janet Blacik
. 11 :00 am - 11 :20 am Design Build and MnlDOT Paul Huston
11 :20 am - 12:00 pm Legislative Panel Tim W orke
Legislators'
12:00 pm - 1 :00 pm Lunch
Track 1
1 :00 pm - 3 :00 pm Districts 1- 8 & Metro District Representative
Overviews of un Coming
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Projects & Consultant Needs
Presentations, Questions and Answers
Track 2
1:00 pm- 1 :30 pm i'v1nlDOT Bridge Disciussion Don Flemming
1 :30 pm - 2:30 pm Light Rail Transit iYlukhtar Thakur
. 2:30 pm - 3 :00 pm Inter-Regional Corridor Nlana!2:ement Cecil Selness
~ ~
CE':-2S-1 SSg 138: 53
CITY :iF OFH
10:00 a.111. L
10:05 a..m. II
10:10 ~.m. 111.
eIIT OF OAK PARK HEIGHTS
TIJESDAY, DECEMBER 28,1999
CITY COLTN'CIl ~IEETING FOLLOW UP AGENDA
10;00 A..M.
c all to OrderlApyrcval of AQenda
Andersen Windows/St. Croix Mall added as Item F \.mdcr Ne...
Business, Sign Ordinance Enforcement added as Item G under ~e.w
Business, Boutwell's Landing Park added as Item H under New
Business, Ryd.cr Site Update added as Item I llntkr New BUlllnes5,
Kumann Jacl~s update added as Item J und~r New Busines5, Snow
Plowing update added as Item Kundel' Nlaw Busi."less and Barry
Torgerseo:1 updated add.ed as Item Lunder Nt:'W Business. ).4cnda
approved as amended. Carried 3 - O.
Denarlment/Council Liaison Reoorts
A. Planning Commission
Update provided. Ne~-t meeting January 20, 2000.
Parks Commission
Update provided. Next meeting January 24, 2000.
Cable Commission
Nothing' to report.
Wa-i:er Management Org.nizatioIlS
1. Brown's Creek Watershed Dibtrid
No report given.
Middle St. Croix Watershed District
Next meeting in early JanuOlry.
valley Branch Watershed District
Nothing to report.
Other
Status of Rainbow Food.; parking lot 14thts. Staff to prcpar~
report.
Resignation of Christine Larsen
B.
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D.
2.
3.
E.
Visitors/Public Comment
A. ReC'Jcling Award (1)
Gerald Ellingsen, 1510063,,1 Street Korth.
This i, an opporlunity for the public to ouidrl!35 the Cound with q~e.;ticng or conc:c=. :>n
i5~l\.:e5 not part of the rzgl.ll.u ag-:nda. iPlcase limit comr.1enls to 3 minutes in length,)
~.e.2/2.4
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rEC-2S-19S9 08:53
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10: 15 a.m. IV.
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10:20 a.m. V.
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CITY JF OFi-i
Consent ~enda (Roll call Vote)
A.
B.
C.
D.
Approve Bills & Inwstrneni:s
Approve City Cou-.cil Minutes - :\ovember 23, 1999 (2)
Approve City Council..Minutes - December 14, 1999 (3)
Re~e;t...e Sbh.15 (4)
Approve Request for Pa}'l."lent No.4 to S.R. Weidcn:a for Bouh:ell's
Landing - Street a.nd Utility Improvements i~ the amount of
$57,088.82 (5)
Approve R~quest for Payment No.7 to T Ow-er p-..sphalt for 58~~ Street -
Norell to Oakgreen in the amount of $23,661.81 (6)
Approve Requ.est for Payment No.4 1:0 Tower Asphalt for oak Park
Boulevard to Oa.~green i:r: the amount of $21,573.08 (7)
Approv~d 2 - 1. Councilmember Beaudet opposed.
Receipt of Spring~ted Correspondence (8)
Receipt of DNRiSunnyside },'lan."la. Corre;)pond~nce (9)
2000 Local Board of Review/Open Book Meen..g (10)
Receipt of Inform<lnon on Var..ances (11)
Receipt of Con-espondcnce Re: NAC Billing (12)
Correspondence retlcived. Carried 3 - o.
E~gle's License Renewal (13)
Carnage Homes Billing Update (14)
Rece~pt of Billing Update. Carried 3 - O.
E.
F.
G.
H.
I.
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K.
L.
Ihnns G, Land N pulled. An oth~r items approved. Roll call
'Vote was taken. Car:rieJ 3 - O.
N e';l' Bu~iness
A. Insurance (15)
Sta.ff directed to mo-,,'e ahead with conhact. Curled 3 - 0,
B. March Goal Setting Meeting (16)
T cntati-ve date March 10, 2000. Carried 3 - O.
C. Jim O'Meara Correspondence (Ii)
Staff directed to send letter 5upporting' Hr. O::.'--leara. Carried 2 _ 1.
Councilmember Beaudet opposed.
D. Bu~ger King - Parapet Addition (18)
Approved with Planning Commission r&vI:unendation;.
Carried 3 - O.
E. H.S.I. - Cirde of Frier.ds Conditional Use Permit (19)
Approved with Planning Commission recommendations.
Carried 3 - o. '
F. A.tJ.derscn Windcws/S L C roi:" Mall.
Di~ssion.
=.03/04
rEC-29-1999 08:53
C ITY OF OFH
=, . 04.-'04 .
G. Sign Ord~ance Enforcement
Discussion. Staff check.
H. Boutwell's Landi'1.g pa.rl~
Discussion.
I. Ryder Transportation
Update provided.
J. l<i.rma.nn Jacks
K Snow plowing Update.
Update provided..
L Bany Torgerson
Staff to prepare report.
10:50 a.m. VI. Old Business
A. Perro Creek Pond Lobhying Efforts (20)
Tabled to January 11, 2000.
B. Earl oab Street Requ~st (21)
U pclate provided.
11:00 a.m. VII. Adiour.lment
7GTPI... F.G.:!
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FroCl s:an To CH~ of Sti!!wat.;r
Date: 1/3/00 Tine 4:0312 PM
Pa ge 1 0' 2
From Stan Narusiewicz
6313 St. CroL~ Trun Nortb
Stillwater, Minnesota 55082
(651.439.4600)
.Jan 4, 2000
To:
Al Gore, Vice President of the Vnited States
Bruce Babbit, Secretary of Interior
William W. Schenk, Regional Director National Park Service
Kenneth R. Wykle, Federal Highway Administration
Bill Luther United States Congressman for Minnesota
.Jesse Ventura, Governor of Minnesota
Ehv~n Tinklenberg, Conunissioner MiImesota Department of Transportation
Ted Mondale, Chairman Metropolitan Commission
Buck Malick & Jim Harlison, l\'l/W Boundary 'Vaters Commission
Walter Mondale & Gaylord Nelson, Authors of Wild and Scenic Rivers Act
Ginny Yingling, Director Northstar Chapter Sierra Club
Roger T omten, Preservationist and Environmental Architect
Beth Diem AlA and Todd Dresher AlA, Architects
Don Empson, Historian
Mayor and City of Stillwater
:\layor and City of Oak Park Heights
Mark Holsten, Minnesota State Representative
Gery Laidig, Minnesota State Senator
TonJ Andersen, National Park Senice
Kathy T1.U1hiem, Tom Clarke, Dennis Kabnon, Concerned Citizens
Mark Oberg, Environmentalist and Publisher
Editors of Minnesota and Wisconsin News Media
Dear Recipients:
I remain extremely concerned about th:; latest media reports detailing t:he St. Croix River
bridge impasse, I am worried that the decision-making authorities are not completely
focused on all aspects of the bridge issue. The media reports sho\',' that various. decision-
making authorities are fragmented and that none of them are willing to see or analy-ze the
bridge issue from an overall or complete top-dO\\in approach.
For example, .MnIDOT recently reported that there is not enough money to provide grade
separation at the three dangerous intersections in Oak Park Height". These intersections
are unsafe and over-utilized. It is not acceptable to continue to plan for a new bridge
unless the grade separation is included in Oak Park Heights because lives are at stake.
Secondly. there is a Federal Court decision that details ,vhy the new bridge is illegal with
respect to the "Wild and Scenic Rivers Act". This decision was determined by many
legal advisors to be virtually impossible to appeal. ;"'either tlte media nor the decisian-
makinf( authorities seem to respect or (Uknowk{L~e the existence of this verdict.
From 5:an To City ,;)f :;t'ilwater
Date: 1/3/00 Time 4:03'12 PM
Thirdly, the State of Wisconsin has the ability to solve its tran~portation needs by merely building
a traffic lane directly from Somerset to the existing interchange one mile east of Hudson on 1-94.
This would remove excess traffic from the existing Stillwater Bridge and make the need for the
vrovosed new hrid2e unnecessllTV.
Fourth, the proposed Freeway Style Bridge requires a massive 40-Acre Interchange on the
Minnesota side. This enormously expensive interchange with itS 30-foot high retaining walls will
be in full view from the St. Croix River and the scenic bluffs in Wisconsin. This violently
conflicts with the "Wild and Scenic Rivers Act" and makes mockerv of the recent Federal Court
verdkt
Fifth, the media does not state nor do the decision-making authorities refer to the damagt: to the
St. Croix River water quality to be caused by the 50,000 new homes that will be developed in the
St. Croix Watershed if the new bridge is built. l\1n!DOrs traffic projections, which are being
used to justify the need for the bridge proposal, are based on the development of these new homes
and related \:lUsinesses. The brwee will allow inestimable ulld irre11arable damaee to the St.
Croix River water lIuaJitv.
Sixth, the media has not questioned nor have any of the decision-making authorities analyzed the
extremely negative [mandaI impact the proposed bridge will have on Minnesota tax revenues and
taxpayers. What will it co.~ ll1innesota taxpavers to export 50,000- taxva"ine familv units to
JVLSconsin? What will it cost Wisconsin tl1X1Javers to buiItl infrastmcture for 50.000 families.
Seventh, the media and the decision-making authorities have not f!!.!!y questioned the premise, the
validity and the actual need for a new bridge. No one has ever analyzed this project from a
complete top down approach. All analvsis to date has' been "Demented and 01' voliticallv
forced.
Elghth the media and the decision-making authorities ha'le not questioned !vlnJDOTs definition and
requirement fer a new rezionai corridor as part of the bridge proposition. The new ccrridor is abSOlutely
prohibIted by the "Wild and Scenic Rivers Ad'. L'1SOfar as the regional aspect of the proposition is
concerned, Where in Wisconsin is the meaningful end-destination for this region? This is an example of
political nonsense expertly purveved bl' kIll/DOT
Ninth, the media and the decision-making authorities have not questioned the priority of the
Stillwater Bridge with other needed transportation projects throughout the SUIte. Mn/DOT is a
"dictatorial island amidst a sea of Democracy"! \Vhat gives MnlDOT the right to dictate to all
taxpayers? Where are our legislators and judicial representatiyes? How can the llJetrovolital!
Council be vartv to this 1ravestv?
1 represent thousands of citizens who object to the entire bridge proposition and we deserve a
logically integrated explanation of all aspects of the proposition and a ';:omplete ::ost benefits
analysis before being asked to vav uvwards of$l00,OOO,OOO for this bride.e vro;ect.
'Ne have privately spent over $60,000. Our studies and cost benefit 3r.aIysis have detennined:
there is little need for this project; the project will result in extreme negative financial benefit; the
project will cause ilTeparable damage to the St, Croix River and the project wiD destroy the
Historical, Cultural and Business assets in Stillwater and Oak Park Heights. 1111:: bridge project.
on an overall basis, is a ridiculolls waste o01innesota toxpal'er monel'.
Please hem us in our fight to brinf! realitv and common sense to this brUJge imvasse!
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