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Home My WebLink About1997-159 . e . RESOLUTION NO. 97-159 APPROVAL OF CONTRACT BETWEEN CITY OF STILLWATER AND EQUIPMENT SUPPLY INC., FOR HV AC PREVENTIVE MAINTENANCE BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the Contract for preventive maintenance services for heating and air conditioning systems for City Hall and the Stillwater Public Library for the period July 1, 1997 - June 30, 1998, attached hereto as Exhibit A, by and between the City of Stillwater, Minnesota, and Equipment Supply, Inc., is hereby approved, and the appropriate city staff is authorized to sign said Agreement. Adopted by Council this 15th day of July, 1997. ATTEST: ~/~ Ja L ." e, or EGUIPMENT SUPPLY INC. SALES & SERVICE FAX: 646-2971 24-HOUR PHONE: 646-2571 593 NO. FAIRV1EW AVE., ST. PAUL, MN 55104 Mech"",':cal Contractors: HEATING. AIR CONDITIONING - REFRIGERATION June 18, 1997 City of Stillwater City Hall 216 Fourth Street North Stil~water MN 55082 SMC-239 Attention: Mr. Nile Kriesel Dear Mr. Kriesel, Please find enclosed a copy of your new Preventive Maintenance Contract. The contract price will be $3168.00 per year. . I have attached a copy of the contract which has the equipment list and the check list we use when we do your maintenance checks. We currently have maintenance checks scheduled for January, April, July, October. Please cali if you have any questions or if we can be of any further servIce. Yours Truly, Rod Charlton Sales Representative Accepted by: 17 ~ Date: 7/ J5~ . ~ ........ ~ ....... .-," -. E. ...,. EGUIPMENT SUPPlY INC. SALES & SERVICE FAX: 646-2971 24-HOUR PHONE: 646-2571 593 NO. FAIRVIEW AVE., ST. PAUL, MN 5510 Mechanical Contractors: HEATING - AIR CONDITIONING - REFRIGERATION June 18, 1997 City of Stillwater Public Library 225 North Fourth Street Stillwater MN 55082 SMC-238 .., Attention: Mr. Nile Kriesel Dear Mr. Kriesel, Please find enclosed a copy of your new Preventive Maintenance Contract. The contract price will be $2856.00 per year. I have attached a copy of the contract which has the equipment list and the check list we use when we do your maintenance checks. . We currently have maintenance checks scheduled for January, April, July, October. Please call if you have any questions or if we can be of any further servIce. Yours Truly, Rod Charlton ::::P::::::~~.= . " Date: 7 / J" ~ / . AFFIRMATIVE ACTION' EOUAL OPPORTUNITY EMPLOYER . . . SERVICE AGREEMENT GUIDELINES EQUIPMENT SUPPLY, INC. will service all equipment listed under this service agreement. All work will be done by Qualified Service Technicians. We will also provide a selected preventive maintenance service of all the equipment covered under this agreement. The equipment is to be in good operating condition at the start of this agreement. This Rgreement is based on a regular 8:00 a.m. to 4:30 p.m. work day, 5 days per week. However, we will be available for service 24 hours per day, 365 days per year. Overtime calls will be done at an additional charge, but at a reduced service customer rate. This includes nights, weekends & holidays. Any call placed with us prior to 3:00 p.m. on a nor- mal weekday will be done at no additional charge. This agreement does not include the following: 1) Equipment damage caused by failure of any utility service such as damage caused by power failure, low voltage, lightning, single phasing or other abnormal electrical problems. 2) Equipment damage caused by carelessness or vandalism. 3) Equipment damage caused by fire, flood, freezing or other Acts of God. 4) Replacement of evaporator coils, condensers, furnace heat exchangers & com- pressors, Should anyone of these items require replacement it will be done at a reduced service customer price. 5) Cabinetry to include gaskets, hindges & latches. 6) Power Supply to the Equipment including the disconnect. 7) Obsolete equipment for which parts can no longer be obtained. 8) Equipment Supply will not be responsible for any product loss. Terms on all billable services will be net 30 days. If payment is not received within 30 days, service will not be provided until payment has been received. The service agreement payment is due prior to the start of each quarter and must be kept current. Payment must be received on or before the 1 st day of the service period. If pay- ment is not received within 12 days after the start of that period, service will not be provid- ed until payment has been received. This is an annual agreement to be paid quarterly, or monthly and may be cancelled by either party upon 30 days notice after the initial year. EQUIPMENT SUPPLY, INC. PREVENTIVE MAINTENANCE AND SERVICE PROGRAiV1 ... PLA1~ B: 1. MAINTENANCE SERVICE: PROVIDES Al~ EXTENSIVE INSPECTION, CLE~G,ADJUSTING,AND LUBRICATION PROGRAM, (SEE THE PREVENTIVE MAINTENANCE SERVICE SECTION.) 2. PARTS & LABOR COVERAGE: PROVIDES PROMPT EMERGENCY SERVICE AT A DISCOUNTED RATE. THERE WILL BE A 10% DISCOUNT SHOWN ON THE BOTTOivf OF EACH INVOICE. . . . :::mE 3illmg Address Contrae: :lumber "',,~E'Y OF STILLiiATER CITY la.LL .'~uR; ~~-r NORTI! ~,ciiif.~ ~ 53082- SrlC-239 CITY OF STILLWATER CITY lilli ?OLIC3 .1lID 2IRE 2 ~ 6 ?OURTII STREET ~ICRTI! _~c:.::on : .~iDe :.~:0..]rr ~J:.CQ J}llE 'J..;1~NE ;:0 ~.J18 ;':0 ::~;llffi co =-~2iRS ~4 :~B3S ~~ :l?~'fES :1 -:!)liE C0 ':f..CD ],(0 iTILLiiATER '1CDelCCDe 30 11ER ?lJ}!'p 20IT,~R "\ .:TILLER CCMP?lSSCR COMPRESSOR :1iJSERCCMEX !!USEP.CC~ \mSERWfR"i .U?.EAJ.'IDI1R ?1]t,(.P iTIRLJiG JNE ill ?TlliP . "J.:um=~J .~\- ,:0 . ~".~;~:. -" .: ':.i~s ~ :1SliES :1 :'~lj"2S ~ ?3 - ~C/ TIG ?J.~C/8:G ;,mSERCCMRX :illS~CCMEX :illSERCCMRX :1N ;5'J82- ~C<iel L-~8-?D 3B30086 . :BSB2C'l'LO ~00125al0031 ITAA070A11QL~D13F ~~roJSF_~CN043A CEEN035F_~N043A 'iEBK08L 7E3K08L 7RS;c3PIUTIF.20S2Cl C22007EJJ~.B8j 7 CE2007EJJil.E837 "[GJ090CJEGE '[GG~8CEGE SR3J129DliEONJJTl 0 2.~.iJ VEBK08L :iEBK08L 'iEBKIQLElljjll0SPCl C Q n t r act I n f Q r ] .~ : ~ J J I~e 3 Star: )7/01/97 3nd Q6/JO/93 .l:!ilcunc 3168.00 Status Act.ive :"'\,.. "\' jll1. JL3!':: 3ill Cycle 3ill Cat:gcr[ 2 Sve Star: ~)7 /01/97 S7C Cycle ?ic.~;~e~~s Svc Call '~~e ~~ ~a~l. Ccnc:.c: ~. :TILE IRI3SEL ~a~:2:'1 3:mr::: j2~:~i jUJ:!:e~ J7 ;01/97 ?b.cne ,1Si: ?o 3uver ?b.cne (ol2) ~J9-;l21 ~':C2.c:Jrr :uS TItIESEL "~i~\lla-~i;'! "'-_, .....1 ....__ ~cne -.--------------------------------------------------------------------------------------------------------------------------------- 256:0 DC. i32E3 G95.J.J6iS6 J)~62S:3 'Pr.62619 S03S5: .J01 ,,"".. '0- aUJ::J':". 'j to 50J5ol.JOS r9624134~ ~26~G~204D j2':~iJ45IJ8D t16U3:408 ,/ i 503561.304 503:51.303 50355;'.J05 :========~==================================================================================================================~======= . Service Checklists for ESI Run Date 06/11/97 15:13:06 Page 1 .=============================================================================================================================== . ~~~~ist Description SMC-239 SMC-239 CITY OF STILLWATER P/F MAINTENANCE ClIIlCKS TO BE DONE IN: JANUARY, APRIL, JULY, OCTOBER WE WILL CLEAN I ClIIlCK & INSPEcr THE FOLLOWING: " , AIR CONDITIONING AND HEATING SYSTEM _Condenser coils, evaporator coils, drain pans (pressure wash) _Air handler blowers to include tension and allignment of belts (replace with customer provided belts as needed) _Lubricate blower motors, air conditioner and heat _Suction and condensing pressures _Refrigeration charge and leak test system _Starter contacts and coils _Solenoid valve operation _Expansion valve operation _Lubricate motors and bearings _Controls, to include electrical _Compressor oil level, also acid testing _All units for vibration and noise _Air conditioners started & checked (spring) shut down (fall) _Filters cleaned or repaced if needed (customer provided) WATER AND STEAM BOILERS _Fill & start boiler in fall & drain & flush in the spring _Safety controls and unit operation _Gas pressure at burner _Combustion burner _Low water cut off _Operating pressures I water level and temperatures _Relief valve _System for leaks _Combustion fire box _For scale and corrosion _Servie circulating pump _Drain expansion tank as needed --....:....Prepare boiler for annual inspection . GAS AND OIL BURNERS _Flame safeguard system _Combustion air to burner frOlD outside _Blowers and draft controls _Combustion efficiency _Adjust gas and oil pressure PUMP-BOILER, GLYCOL, CHILLER, AND CONDENSER _Motor bearings _Pump coupling _Lube motor and bearing assembly _Pump bearing as sembI y _Amp draw ______Overall visual inspection . I - ._._---~ I . . Service Checklists for ESI Run Date 06/11/97 15:12:56 Page 2 e Description ~=============================================================================================================================== GAS OR ELECTRIC HOT WATER HEATER _Pilot _Burners _Stack _Spark ignition _Temperature settings _Overall visual inspectio \'lATER AND STEAM BOILERS _Fill and start boiler in t he fall & drain & flush in the "' spring _Safety controls and unit 0 peration _Gas pressure at burner _Combustion burner _Low water cut off _Operating pressures, wate level and temperatures _Blow down the low water c t off and water legs _Relief valve _System for leaks _Combustion fire box _Mud legs _For scale and corrosion e _Feed water pumps _Check for leaking stem trcps _Prepare boiler for annual inspection GAS AND 01L BURNERS _Flame safeguard system _Combustion air to burner f om outside _Blowers and draft controls _Adjust gas and oil pressur) _Combustion efficiency MAKEUP AIR, AIR HANDLING SYSTEMS SUPPLY & EXHAUST _Controls _Fan pulleys, motors, wheel I drives and bearings _Belts _Vibration isolation mounts _Airs ide heat ransfer surf~ s _Condensate drains _Shaft assembly _OUtside air dampers _Air distribution COMMENTS: . -.....-........... --............. -...... --... --........ --............................... -- --....... --.............. --........................................... ... --... --.................................................... ..-_...................................... --.... JUL-15-1997 15:32 ;e!'ric~ Contract Master llst for ESI ~~0lIler Billing ..l.ddress \Cc~t Contract /l1mb~r -:'!{ , STILL CITY OF S'r!trmER roBt.!C LIBiARY m nom POllRTlI STRm S'rI1LliA'l'llR Mi 55082. s;l1':.238 :i~!'TlC~ L<Jcatioll: elT'! OF mLLl1A1ER ~L!C LIWY m NORTH ~mIRTH STREET ST!LL'~~m MIl 55082. ... lnit l'ype Madel Celie .\fomW mr Fftli TACO PUMP aARBBRl COL PNEUM COIrr 30NBYWHLL .lll DRIlii QUIHCY AIR COOR AM S'rAh'D \lAm STR ~ 6X!l F~ .\I+l!!2MAN m! ~ ~'ij m ,~s/C 1m! co CONO UNIT 8lJPJID.M 80 Ira iiOUJIIH . - 00"mM WATBR aTe. TACO m '.0 .ft J .1 -~ ~~ 1 ! 1 Mod~l n065 lli82TIilR,734m NOT LIS'l'EO 8010 106 GJOAGL m6S 91065 rm ~6 mesa K-SOl4B \'&I \Q20 llO'r LISTllIJ Smt0G4111 612 646 2971 P.02/04' FJm Date 06/11/97 14:03:QO Page Contract [nEorlEation . 'l"r'Pe a Start 07/01/97 End 06/30/98 Amount 2856.00 Status Active Contact illF.. NILE WESBL Warranty ~lres I I I I I I ! J I I / J I J I I ! I ( f / i 1 i / 1 I I Bill Stare fl7/0l/97 Bill Cycle Bill Citegcry B Svc Stan '. 01/01/97 SVc Cycle eic.'<ileeks 31ft Call 'l'tpe PM MlOO'. CUst Po Buyer Ml\. mB m!lSBL ?nOlle {612J4J9.1615 Phone (612l439-1615 Zone STI1LWATBR Serial ~r 1m USTED OOT LISTSD NOT LI5m 030l\-40 -8807. 343340 6'l'U46~8DE NOT mm NOT iJSTED ocmm L2F657lS0 7703155 nas Nor LI~ !iOT i.ISi.'Eil Lolcatia:l 116 ffP 3/4 ill' 172S RllM ... ., ............ --......... ....-..... .... ------- -.. --..-- ..... ............ --..... ---.."... ..'. -..... ..-..'"' -...... -...-.....-.... .......... .....-.... ---............. --.. --- --.................. "'......... :-:~ ~~':' :;.;;,=: :;;;;;:: ~;;:==:C'= ~S.C..."w.=:==========2=:~;; .;;:;::::=::=:.:::: ~=::::;;:::::::::=::::=~:=:;::;;=====:=:.:=~~::=;; ~ ======:=====:%~:: . JUL-15-1997 15:32 Serfice ~eck1ists filr ESI -----\ 612 646 ~9"1 ::>.0.3/04 Run Date 06/11197 15:12:56 PQge _. ist Description =;;;=::==%~~s:=:;;_;:::=~~!~~:::;_.;::==::~:~::#:;;.;:=:=~:~~-;;;:::===~~'!~~~~~=:;;;;:=::!:::~.S'~:=..;:==;:==;:;=..=::::::===.::~~=;!';;;;.; . 8 SJIC.238 CITY OF STIWlATBR LIB WH'l'Bll1INt'3 ClInS 10 BB DOllll1N: JAWARY, APRIL, JULY, OCT06ER 'lIB W!LL CWIII, t'H!C! & IllSPgcr TBB FOLLOImlG: UR COWrnODOO AND !!BATING sysms _Condenser coils, e~aporato: coils, drain pans (pressure wash) _Air nandler blowers to include tension and aligment of belts _Water cooled units for proper water flow and head pressure _Lubricate blower illCtors, air cOnditioner and heat _S'Jction and condensing pressure _Refrigeration charge and leak test system _Sarter contacts and coils ______Solenoid valve operation _Rxpallsion valve operatioo _WDrieate matotS aDd bearings _Controls, to include electrical _Cllttlpressor oil level, also acid testins _All \lIlits for 'iuraticn and noise _Air colldi.tioners started. checked (sprinS) shut down irall) _Filters cleaned or replaced if needed (cust~r provided) e . C'dlLlJRS _Clliller flow switch _Chiller safety freeze thermoEtat _Chiller control thermostat PlJ1UlS - SOIUR, GLYCOL, emLER, AND COlIDllNSBR ''''''''"cr.- --J- ,,;;.;,;,Z .~~ ~Lube motor and bearing assemJl y _Pump bearing assembly _~ draw _Overall visual ilIspectioo PNEJJ1.IATIC CO!1I'!!Ot SYSTEM - PmOO.TICS. COORB.Ssm -nt.1lmi & AIR COORESSOl _Air sta~ion _Compressor rJIl till'.e aIDi oil level -Air intake, airline filter atd oil 5epamor _Calibrat roou theIU'Ostats _Calibrate fan systelll controls _Calibrate heating system controls _Calibrate cooliDg system controls _Lubricate. accuators alld liOOge _Lubricate valve actuatoI'3 and packing _Clean condenser _Moisture blow d01lll _Refrigerant charge _Belts _O\'erall visual inspection JUL-1S-1997 15:33 ~mice OlECklists for ESI .:necklist Description 612 646 2971 P.04/"M - , . . Run Date 06/U/91 15:13 :23 Page 2 ::~=::;=.: =::::;::::;= =~::::=::::.:::;=~~:== ===;;'~:=:~==::;::::=:::::::s:~:::-;=.;:=u:==:s=:=:~:::==::=::=::==::==: ~::=;:.:~::==::.::::~ . RmIGWT!ON Sysmt _Air cooled CO!IdeIlsers _Lubricate condenser fan !lOtors, beuings & blades _Bvaporators ~ draill pans on walk"in & mch in coc1ers ~ freezers ~."age & voltage _Refrigeration charge & roisture indicator _ClJItPressor CI'alIkcase beaters _Read presStU'e & suction pressure _Check superheat _Visual inspection of all units for lines rubbing & loose nlCU1\ting usa check for vibration & noise _Systems are clleded for refrigeratiOlll~s _Teuperatures 00 coolers & freezers _Defrost tilllerS _Electrical for loose II! burnt ccr.nections _Operating & safety controls _Motor pulleys & belts checked for pm~ tension & alignment _1ubriate all moving parts _Ice IIichine systems cleaned & production cycle checked COM4l!NTS : e . TOTAL P. 04