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HomeMy WebLinkAbout2004-07-06 CC MIN CITY OF STILLWATER CITY COUNCIL MEETING NO. 04-14 Council Chambers, 216 North Fourth Street July 6,2004 REGULAR MEETING 4:30 p.m. Mayor Kimble called the meeting to order at 4:30 p.m. Present: Council members Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble None Absent: Others Present: City Administrator Hansen Police Chief Dauffenbach Director of Administration Knauss Public Works Director Eckles Acting Fire Chief Glaser Ass't. Finance Director Harrison Sue Fitzgerald, Planner Administrative Secretary Moore OTHER BUSINESS 1. Capital Improvement Plan City Administrator Hansen presented the Capital Improvement Program for 2004 through 2008. He reviewed two reports which were presented to Council: The Sources of Revenues Summary, and the Projects by Department and Funding Source. The projects are listed by year for the next five years, and ranked by priority from 1 to 4. Costs and revenue sources are identified for each project. Council discussed several of the projects, specifically the street improvement project, the copier replacement, and the computer replacement program. City Administrator Hansen explained that the CIP is a dynamic document and can be amended as time goes on and priorities changed. He stressed that the purpose is to level out taxation and balance out equipment purchases from year to year. Projects can be timed so that debt is retired before additional projects are taken on. l ,1 !1 Councilmember Milbrandt suggested that the projects be linked to the goals that Council set at their workshop earlier this year. Councilmember Rheinberger asked if each priority level could be separated with a total cost identified for each. Council member Kriesel asked if the effect on the tax debt capacity could be reflected in the report. Council member Junker asked about the schedule for the Highway 95 parking lane project. City Engineer Eckles responded that permits are being sought from MN DOT and the project should be completed this year. City Council Meeting No. 04-14 July 6, 2004 STAFF REPORTS 1. Police Chief - Chief Dauffenbach reported that there had been an attempted bank robbery at the U.S. Bank downtown, and that the FBI has made an arrest in the case. He commended the bank employee who was involved in the robbery attempt. The Chief also reported that there were no significant incidents during the Fourth of July weekend. He reported that he is planning for a large crowd for the Saturday night concert during Lumberjack Days and will staff accordingly. 2. Fire Chief - Chief Glaser reported on the progress of the bathroom project at the Fire Hall and that it will be completed by Lumberjack Days. The lighting upgrade project has been completed. 3. City Engineer - City Engineer Eckles reported that he will give an update on the North Hill Project at the 7:00 p.m. meeting. He also reported that there is a vacancy on the Brown's Creek Watershed District Board. He stated that a Stillwater resident, Connie Talon of TKDA water resources, is interested in the position. Motion by Council member Rheinberger, seconded by Council member Kriesel to recommend Connie Talon to serve on the Brown's Creek Watershed Management District. All in favor. Mayor Kimble updated Council on the Human Rights Commission meeting last week. He reported that there was no quorum, but there was lengthy discussion between the members and citizens. The Mayor also discussed the number of requests to use Lowell Park for events and suggested that there be a fee or a charitable donation for any commercial uses of the park. Council discussed the issue but came to no official conclusions. Council will be looking at a special event application and policy later in the meeting. Council recessed the meeting at 5:56 p.m. 7:00 P.M. AGENDA Mayor Kimble called the meeting to order at 7:00 p.m. 2 City Council Meeting No. 04-14 July 6, 2004 Present: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble None Absent: Others Present: City Administrator Hansen Police Chief Dauffenbach Public Works Director Eckles Acting Fire Chief Glaser Community Development Director Russell Administrative Secretary Moore APPROVAL OF MINUTES Motion by Councilmember Rheinberger, seconded by Councilmember Junker to approve the June 15, 2004 special and regular meeting minutes. All in favor. OPEN FORUM Nance Purcell, 2001 Hazel Court, addressed Council regarding her concern about the installation of a galvanized fence along the sidewalk on Second Street above the Terra Springs project. She is concerned about the choice of material for the fence and that it does not fit in with the character of the neighborhood. City Administrator Hansen will talk to the developer of Terra Springs to see what can be done. Alex Merrick, Eastside Beverage, addressed Council regarding a promotional event on Saturday, August 7, to race land canoes. He asked for permission to use half of the parking lot on the east side of the Freight House. Councilmember Milbrandt suggested using the parking lot at the Recreation Center, or another venue other than a downtown parking lot on a weekend. Council member Kriesel asked who the target audience would be, and what affect the loss of the parking spaces would have on the downtown merchants. Mr. Merrick replied that the event would be for Stillwater residents, and he is willing to negotiate to pay for the use of the lot. Council member Kriesel questioned what the magnitude of this event will be and Mr. Merrick stated that he is not sure because this is the first time this event has been done outside of the State Fair. He stated that there will be no alcohol served in the parking lot. Motion by Council member Milbrandt, seconded by Councilmember Junker to deny the request by Alex Merrick to use the parking lot east of the Freight House on August 7, 2004 for land canoe races. Motion failed 2-3. (Ayes - Councilmembers Milbrandt and Junker. Nays- Councilmembers Kriesel, Rheinberger, and Mayor Kimble) Mayor Kimble asked whether it would be feasible to close Sam Bloomer Way for the event. 3 City Council Meeting No. 04-14 July 6,2004 Motion by Councilmember Rheinberger, seconded by Councilmember Kriesel to approve the request by Alex Merrick to use the parking lot east of the Freight House on August 7, 2004 for land canoe races, with the cost of the loss of the parking spaces to be estimated by the Police Chief. Motion carried 3-2. (Ayes - Council member Kriesel, Rheinberger, and Mayor Kimble. Nays - Councilmember Milbrandt and Junker.) Craig Podratz, purchasing property at 8260 Neal Avenue N., stated that the City is requiring the current owners to hook up to City water before they sell the home. He proposed that a meter be put on the well so the City can bill him for sewer. City Attorney Magnuson stated that there is an ordinance that states that a resident must hook up to City sewer when it becomes available, but there is no such requirement for City water. City Engineer Eckles stated that it is probably possible to meter a well, but there are procedural issues such as who will read the meter and report the readings to the City, etc. He stated that some homeowners hook up to City water and still use their well to water the grass, etc. Council agreed that there should be an ordinance which requires homeowners to hook up to City water when it becomes available. CONSENT AGENDA Motion by Council member Rheinberger, seconded by Councilmember Junker to approve the Consent Agenda. Ayes: Councilmember Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None 1. Resolution 2004-134, directing payment of bills. 2. Possible approval to purchase and install a 15000 lb. two post truck car lift - Public Works 3. Resolution 2004-135, approving amended purchase policy. 4. Resolution 2004-136, approval to enter into agreement with State of Minnesota relating to Traffic Control Signals according to Mn/DOT agreement 86573M. 5. Approval of application by Dave Hackler to Sell 3-2 Beer at Lily Lake Ballfield for Ball Tournament - July 23-25,2004. 6. Resolution 2004-137, approving salary for Shelly Schaubach, part-time Secretary. 7. Resolution 2004-138, approving Drug and Alcohol Testing Policy for pre- employment and reasonable suspicion purposes. 8. Approval of Fireworks permit for Food N Fuel- 1101 Owens. 9. Approval of Fireworks permit for Oasis Market -1750 Greeley Street S. 10. Approval of Fireworks permit for Holiday - 2500 Orleans Street. 11. Approval of Utility Bill Adjustments. 12. Application for lawful gambling exempt permit for raffle on August 31, 2004 at Oak Glen Country Club - Stillwater Public Library. 13. Update on Stillwater Depot/Minnesota Zephyr signage 4 City Council Meeting No. 04-14 July 6, 2004 14. Resolution 2004-139, appointing reclassification of Sharon Harrison as Finance Director. 15. Resolution 2004-140, appointing City Treasurer, Deputy Treasurer and Acting Treasurer 16. Resolution 2004-141, approving Salary Schedule for Finance Director 17.Approval to proceed with the posting of Fire Chief position. 18. Resolution 2004-142, approving 2004-2006 Labor Agreement between the City of Stillwater and the Stillwater Firefighters Association PUBLIC HEARINGS 1. This is the date and time for a public hearing to consider the reconveyance of City land. Notice was published in the Stillwater Gazette on June 4, 11, 18, and 25, 2004. City Attorney Magnuson explained that a Public Hearing is required by the City Charter whenever there is a sale of City park land. This is an underused parcel which cannot efficiently be maintained as a park. The property owners adjoining the parcel have indicated an interest in purchasing the property. The property will be reconveyed to the County and will then be available on the public auction for purchase. Mayor Kimble opened the hearing to comments from the public. There were no public comments. Mayor Kimble closed the public hearing. Motion by Councilmember Rheinberger, seconded by Councilmember Kriesel to adopt Resolution 2004-143 reconveying the west one-half (1/2) of Lot 3, Sunnyslope Lane to Washington County. Ayes: Councilmember Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None UNFINISHED BUSINESS 1. Possible approval of resolution adopting findings of fact relating to the denial of appeal of the Planning Commission's decision on a request from Ed Hawksford, representing Jeff and Julie Anderson, for a modification to the special use permit for a bed and breakfast located at 306 West Olive Street in the RB, Two Family Residential District (Resolution). J Motion by Council member Rheinberger, seconded by Councilmember Junker to adopt Resolution 2004-144 adopting findings of fact relating to the denial of the appeal of the Planning Commission's decision on a request from Ed Hawksford, representing Jeff and Julie Anderson, for a modification to the Special Use Permit for a bed and breakfast located at 306 West Olive Street in the RB, Two Family Residential District. Ayes: Councilmember Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None 5 City Council Meeting No. 04-14 July 6, 2004 2. Update on Teddy Bear Park Dewey Thorbeck, Thorbeck Architeets, who is working with Tom and Sherry Armstrong on the design of the park, updated Council on the plans for the park. The plans have been scaled back from the original plans. Work is set to begin later this summer, with completion sometime next summer. Responding to a question by Councilmember Milbrandt, City Engineer Eckles stated that there will be no restrooms installed because of lack of space. Motion by Council member Rheinberger, seconded by Councilmember Junker to approve the current plans for the Teddy Bear Park. All in favor. 3. CDBG Agreement for North Hill Redevelopment Project City Planner Fitzgerald reviewed the agreement. Motion by Councilmember Kriesel, seconded by Councilmember Rheinberger to adopt Resolution 2004-145 approving the CDBG Agreement for the North Hill Redevelopment Project. Ayes: Councilmember Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None 4. Possible acceptance of bids and awarding sale of Fire Engine. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to adopt Resolution 2004-146 accepting the high bid of $3,000 by Kel Cran for purchase of the fire engine. Ayes: Councilmember Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None NEW BUSINESS 1. Request for housing assistance by HSI for Home Free Project. City Planner Fitzgerald reviewed the request. Motion by Council member Rheinberger, seconded by Council member Milbrandt to adopt Resolution 2004-147 approving the agreement for housing assistance by HSI for Home Free Project. Ayes: Council member Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None 2. Possible approval of proposed Special Event Policy. 6 City Council Meeting No. 04-14 July 6,2004 City Administrator Hansen reviewed the proposed Special Event Policy. He explained that some recent requests for special events have come in too late for staff to give the request an appropriate amount of review. The proposed policy requires an application to be submitted 45 days in advance of the event. Councilmember Milbrandt requested that there be information on the application regarding the amount of advertising for the event. Council member Junker suggested that the Park Board continue to look at a fee structure for use of the City's parks. Motion by Council member Rheinberger, seconded by Councilmember Kriesel to adopt Resolution 2004-148 approving the proposed Special Event Policy. Ayes: Council member Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None 3. Possible adoption of resolutions to request the Legislature to participate in a special session to correct the LGA formula. City Administrator Hansen informed Council that the City will lose $126,411 if the Legislature does not act on the intended technical correction to the LGA formula. He also stated that the City will lose $750,000 if the Legislature does not pass the 2004 bonding bill. Mayor Kimble noted that Senator Brian LeClair was in the audience Senator LeClair addressed Council on the issue. Motion by Council member Rheinberger, seconded by Council member Junker to adopt Resolution 2004-149 asking the Legislature to participate in a special session to correct the LGA formula. Ayes: Councilmember Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Motion by Councilmember Rheinberger, seconded by Council member Junker to adopt Resolution 2004-150 requesting a special session of the Legislature to pass the 2004 bonding bill. Ayes: Council member Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None 4. Discussion of reopening of Poplar Street. City Engineer Eckles reported that residents of the North Hill area have requested that Poplar Street be opened between 4th and 5th Street in order to provide better access during the North Hill project. Motion by Council member Rheinberger, seconded by Councilmember Kriesel to approve the temporary opening of Poplar Street during the North Hill construction, 7 City Council Meeting No. 04-14 July 6, 2004 with a decision on the permanent reopening of Poplar Street to be made in the future. All in favor. STAFF REPORTS (continued) 1. City Engineer - City Engineer Eckles updated Council and the public on the progress of the Mary Rita Trail on Curve Crest Boulevard and the North Hill project. The Mary Rita Trail should be completed within the next four weeks. The North Hill project is well under way. Work on the area east of Highway 95 is progressing slowly because of the rock and old foundations. Willow Street has sewer, water and storm sewer in place, and First Street will soon, followed by Second Street. Within three weeks there may be blacktop in the neighborhood. Phase III is still in the design stage. That plan will be presented to the neighborhood at the end of July or early August. Construction will start in September. There will be an assessment hearing at the end of September or early October for the public to bring forth any questions or comments about their assessments. Updates on the project are made weekly on the City's web site. ADJOURNMENT Motion by Councilmember Rheinberger, seconded by Councilmember Junker to adjourn the meeting at 8:50 p.m. All in favor. Attest: Larry D. H sen, Acting City Clerk i I ~ Resolution 2004-134, directing payment of bills. Resolution 2004-135, approving amended purchase policy. Resolution 2004-136, approval to enter into agreement with State of Minnesota relating to Traffic Control Signals according to Mn/DOT agreement 86573M. Resolution 2004-137, approving salary for Shelly Schaubach, part-time Secretary. Resolution 2004-138, approving Drug and Alcohol Testing Policy for pre- employment and reasonable suspicion purposes. Resolution 2004-139, appointing Sharon Harrison as Finance Director Resolution 2004-140, appointing City Treasurer, Deputy Treasurer and Acting Treasurer Resolution 2004-141, approving Salary Schedule for Finance Director Resolution 2004-142, approving 2004-2006 Labor Agreement between the City of Stillwater and the Stillwater Firefighters Association 8 City Council Meeting No. 04-14 July 6, 2004 Resolution 2004-143 reconveying the west one-half (1/2) of Lot 3, Sunnyslope Lane to Washington County. Resolution 2004-144 adopting findings of fact relating to the denial of the appeal of the Planning Commission's decision on a request from Ed Hawksford, representing Jeff and Julie Anderson, for a modification to the Special Use Permit for a bed and breakfast located at 306 West Olive Street in the RB, Two Family Residential District. Resolution 2004-145 approving the CDBG Agreement for the North Hill Redevelopment Project. Resolution 2004-146 accepting the high bid of $3,000 by Kel Cran for purchase of the fire engine. Resolution 2004-147 approving the agreement for housing assistance by HSI for Home Free Project. Resolution 2004-148 approving the proposed Special Event Policy. Resolution 2004-149 asking the Legislature to participate in a special session to correct the LGA formula. Resolution 2004-150 requesting a special session of the Legislature to pass the 2004 bonding bill. 9