Loading...
HomeMy WebLinkAbout2004-06-01 CC MIN CITY OF STILLWATER CITY COUNCIL MEETING NO. 04-12 June 1, 2004 REGULAR MEETING 4:30 P.M. Mayor Kimble called the meeting to order at 4:30 p.m. Present: Absent: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble None Others Present: City Administrator Hansen Police Chief Dauffenbach Director of Administration Knauss Public Works Director Eckles Acting Fire Chief Glaser Community Development Director Russell City Clerk Ward OTHER BUSINESS Workshop on Downtown Flood Protection Alternatives Public Works Director Eckles reviewed the proposed agenda for the workshop which was Introductions - Corps of Engineers, SEH, Architects, background and framing of issue to address by staff; presentation of schematics and photos by consultants SRF and SEH; presentation of evaluation procedure by staff and having Council discussion and answering questions. He provided Council with Economic analysis and advantages and disadvantages of each concept performed by staff; minutes from an evaluation of options meeting with SEH and Army Corps of Engineers; and economic analysis performed by the Corps of Engineers. Those who were in attendance for the workshop with Council and staff were SRF architects Bob Lane, SEH engineers Jeff Johnson and Mark Angelo, Architects John Larson and Dewey Thorbeck; Tom Scully - Corps of Engineers and others in attendance were Mike McGuire, Debra Asch and Ed Cain. Council member Rheinberger asked if the steel walls leak. Mr. Angelo stated that they leak somewhat, however even an earthen dike will leak as well. Council member Rheinberger asked how high could a levee be built, such as 698'. Mr. Angelo explained that building an emergency levee to 698 would be pushing the envelope because in order to maintain that height the base would be over 70 feet wide and the emergency material is probably not the best material to use to build that high. Mayor Kimble explained how the dike was built three years ago and stated it was pretty solid. Pictures were taken to show how it was done to show other people. The Public Works Director informed Council that there has been talk that FEMA may not pay cities if they keep flooding and do nothing. Council member Junker stated that in the discussions with small groups and business leaders the main point of the discussions is that the river is the biggest asset and utilizing the sight lines and controlling the parking are the important issues. Council member Kriesel asked what size storm event would the ponds hold. Mr. Eckles stated it would not take much of a storm event to flood downtown from the backside during a flood. He also stated that all options provide better infrastructure to fight a flood. Mr. Jeff Johnson stated the plans call for making improvements that would help in the pumping of water on the backside. Councilmember Milbrandt stated that the 691' option does not have a visual impact to speak of according to the drawing from the Freighthouse, and from Commercial Street north mother nature is there to help. He understands that the 691' option is compliant with the City's current funding option. Council member Rheinberger favors the 691' flood protection. He felt that the residents would rather pay an extra $5M for a library than extra flood protection, and if nothing is done he felt that the downtown would have lasting economic decay. He stated that the 691' option would create an "investment" attitude, give the City time to look for other resources from the State or Federal government, bring decision makers to the reality that a 100 year protection is a good idea and prevents the downtown, a current asset, from sliding into a liability to the City. After considerable discussion a motion by Council member Milbrandt, seconded by Councilmember Rheinberger to select Option 2, 691' as it protects river sightlines, is consistent with ACOE approval and funding and provides the greatest flexibility in design. All in favor. STAFF REPORTS City Administrator Hansen reviewed a request from Ms. Crystal Carlson, 119 Birchwood Drive, for the purchase of City property. He explained the process for the purchase of City property. He stated that the request was made because the requestor's Jot is not as large as the neighbor's and they have been allowed to purchase property. He stated that costs incurred during the process would be paid for by Ms. Carlson. 2 Motion by Council member Kriesel, seconded by Councilmember Rheinberger approving the summary of notice of intent to sell city property, directing staff to prepare and publish notification of intent to sell city property as required by City Charter Section 16.07. All in favor. City Administrator Hansen reviewed a proposal from Washington County for a countywide assessment. He stated at the present time the City pays the County for this service and supporting this proposal would save the City money. Motion by Council member Rheinberger, seconded by Council member Milbrandt to adopt Resolution 2004-120, resolution supporting countywide assessment proposal. Present: Absent: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble None Councilmember Milbrandt asked about the status of the Depot signage. Community Development Director Russell stated that a meeting has been made and he understands that there has been some agreement and that staff will continue on the issue. Councilmember Milbrandt asked about the newspaper corrals downtown, he stated that some newspapers are compliant and some are not. City Administrator Hansen stated that under the agreement the newspapers themselves would do enforcement. He stated he would follow up on this issue. Mayor Kimble recessed the meeting at 6:00 p.m. RECESSED MEETING 7:00 P.M. Mayor Kimble called the meeting to order at 7:00 p.m. Present: Absent: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble None Others Present: City Administrator Hansen Police Chief Dauffenbach Public Works Director Eckles Acting Fire Chief Glaser Community Development Director Russell City Clerk Ward PLEDGE OF ALLEGIANCE - Observance of Flag Day - June 14, 2004 Julie Kink led the Pledge of Allegiance in observance of Flag Day - June 14, 2004 3 APPROVAL OF MINUTES Motion by Council member Kriesel, seconded by Council member Junker to approve the May 18, 2004 Regular meeting minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Swearina in of new Police Officer - Ryan Mitchell Mayor Kimble performed the swearing in of the City's newest police officer Ryan Mitchell Request to place fence on City Property - Charles McCloskey Mr. Charles McCloskey, 1775 Johnson Drive, stated that when they purchased the property in 1998, the previous owners told them that the sport court in the backyard was within their property, however he recently discovered that it was not. He also stated that he would like to put up a fence and requested he be allowed to put up a fence on the City's property. Mayor Kimble explained that review by staff is needed to determine if a variance, easement or lease etc. would be beneficial to the City. Motion by Councilmember Milbrandt, seconded by Councilmember Rheinberger approved the placement of the fence on City project contingent upon staff and City Attorney review and preparation of required documents. All in favor. OPEN FORUM There were no public comments. CONSENT AGENDA Motion by Councilmember Rheinberger, seconded by Council member Junker to approve the Consent Agenda Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Resolution 2004-118, directing payment of bills Resolution 2004-119, final payment to Dew Corporation Approval of application by Brent Sharon to Sell 3-2 Beer at Lily Lake Ballfield for Ball Approval of application for sale of Fireworks - Cub Foods Approval of expenditure to replace carpet in Fire Department day room Request for installation of banner - Globe of America- Shakespeare Play/Educational Performance - August 6 - August 9, 2004 4 Request for installation of banner - Art Reach Alliance - Art Crawl - June 4 - 20, 2004 PUBLIC HEARINGS Case No. SUB/04-30. This is the date and time for a public hearino to consider a reauest from Jon Saveland for a resubdivision to combine Lots 5 and 7. Blk 12. Thompson Parker and Mowers 2nd Addition. into one lot of 12.600 sauare feet located at 110 South Everett Street in the RB. Two Family Residential District. Community Development Director Russell stated that the applicant is requesting a resubdivision to combine Lots 5 and 7, Blk 12, Thompson Parker and Mowers 2nd Addition into one lot of 12,600 square feet. The applicant is combining the two lots to construct an attached garage. For a building permit review the applicant will need to submit to the City Engineer a certified survey and a grading/site plan. Mayor Kimble opened the public hearing. There were no public comments. Mayor Kimble closed the public hearing. Motion by Council member Rheinberger, seconded by Councilmember Milbrandt to adopt Resolution 2004-121, resubdivision to combine Lots 5 and 7, Block 12, Thompson Parker and Mowers 2nd Addition (Case SUB/04-30). Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Case No. SUB/04-33. This is the date and time for a public hearino to consider a reauest from Dan and Rebecca Gray for a resubdivision of Lots 3 and 4. Blk 10. Carli and Schulenbera's Addition (1008 N 2nd Street) into one lot of 22.592 sauare feet in the RB. Two Family Residential District. Community Development Director Russell stated that the applicant, Dan and Rebecca Gray, request is to combine two lots of record into one lot. The reason for the request is to remove the common property boundary so a detached garage can be constructed within the new property and the new lot results in one lot meeting the minimum lot size requirements for the RB District. He stated that the Planning Commission at their May 10 meeting recommended approval. Mayor Kimble opened the public hearing. There were no public comments. Mayor Kimble closed the public hearing. 5 Motion by Councilmember Rheinberger, seconded by Councilmember Junker to adopt Resolution 2004-122, resubdivision to combine Lots 3 and 4, Block 10, Carli and Schulenberg's addition (Case SUB/04-33). Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Case No. SUB/04-36. This is the date and time for a public hearina to consider a request from Joshua Corriaan for a resubdivision of east half of Lot 17. all of Lot 18 and 19. and west half of Lot 20. Blk 3. Wilkins Addition. into one lot of 16.702 square feet located 518 W St. Croix Avenue. in the RB. Two Familv Residential District. Community Development Director Russell stated that the applicant is requesting a resubdivision to combine the east half of Lot 17, all of Lot 18 and 19, and the west half of Lot 20, Blk 3, Wilkins Addition to create a new 7675 square foot parcel. The parcel that has an existing house and garage is 9,027 after the division. The single-family lot size requirement in the RB District is 7500. He also stated that the Planning Commission recommended approval with conditions. Mayor Kimble opened the public hearing. There were no public comments. Mayor Kimble closed the public hearing. Motion by Council member Rheinberger, seconded by Councilmember Kriesel to adopt Resolution 2004-123, resubdivision to combine the east half of Lot 17, all of Lot 18 and 19, and the west half of Lot 20, Block 3, Wilkins Addition (Case SUB/04-36) with conditions. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Case No. PUD/04-25. This is the date and time for a public hearinQ to consider a request from Robert Butler. representina Human Services Inc.. (HSI). for Concept and Final Planned Unit Development approval for a 4.489 square foot. six unit apartment (Phase I) and concept approval onlv for a 5.442 square foot addition to the current clinic/office buildina (Phase II) located at 375 Orleans Street in the PA. Public Administration. Community Development Director Russell stated that the applicant is present to request that this hearing be continued to the next meeting as well as the item under new business entitled Land Use Recommendation for City land south of Orleans and east of Osgood. Dr. Butler, HSI, requested that the public hearing be continued to the June 15, 2004 meeting to allow HSI to meet with the neighborhood. 6 Motion by Councilmember Rheinberger, seconded by Councilmember Junker to continue this hearing and Land Use Recommendation for City land south of Orleans and east of Osgood to the June 15, 2004 meeting. All in favor. UNFINISHED BUSINESS Land Use Recommendation for City land south of Orleans and east of Osaood Will be addressed at the June 15, 2004 meeting. NEW BUSINESS Reauest to use Pioneer Park band shell on Julv 4 - St. Croix Events Mayor Kimble reviewed the request by St. Croix Events for permission to use the Pioneer Park band shell on July 4 for a performance by the St. Croix Jazz Orchestra that evening. He also stated St. Croix Events requests the waiving of fees for the use of the band shell. Motion by Council member Rheinberger, seconded by Council member Junker granting permission to St. Croix Events for the use of the band shell the evening of July 4, 2004 and the waiving of fees for its use. All in favor. Possible approval of Special Event reauest bv Barron Event Plannina & Manaaement (supported bv Faith Inkubators) in Lowell Park Police Chief Dauffenbach reviewed the request for a faith-based concert in Lowell Park on Wednesday, July 14. He stated that the applicant has provided him with details and is willing to pay for two police officers for the event and will be using Famous Dave's for vending. He also stated that he does not see a reason to deny the request, however being that this may be an annual event that a contract would be warranted and there will be a bandstand erected as well. City Attorney Magnuson stated that he has reviewed the proposed contract and finds it acceptable. Councilmember Milbrandt expressed concern that the events are using north and south Lowell Park and the intent is to try to keep events on north Lowell Park. Mayor Kimble agreed and stated that future events should designate either Lowell Park north or Lowell Park south in the requests to use Lowell Park. Motion by Councilmember Rheinberger, seconded by Council member Kriesel approving the special event. All in favor. 7 Possible cooperative aareement for sianal maintenance with Washinaton County Public Works Director Eckles reviewed the cooperative agreement for signal maintenance with Washington County. Councilmember Milbrandt asked about the warranty and if any workmanship issues would be handled by the County. Public Works Director Eckles stated that the usual warranty period is one year but would contact the County to find out the specifics. Motion by Council member Rheinberger, seconded by Council member Junker to adopt Resolution 2004-124, approval of Washington County Cooperative Agreement for Traffic Signal Painting. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Possible approval of Lakeview Hospital aareement Public Works Director Eckles reviewed the proposed agreement with Lakeview Hospital. He stated that this agreement would be a cost sharing agreement for ponding that would be part of the overall Lily Lake Water Quality project. He stated that the hospital would not be assessed for future work in relation to the project because of the work being done in conjunction with their project. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to adopt Resolution 2004-125, approval of development agreement with Lakeview Memorial Hospital Association, Inc. Ayes: Council members Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Discussion on Culver's request for pond maintenance aareement Public Works Director Eckles stated that a request has been received from Culver's of Stillwater, which proposes a maintenance agreement for the detention pond located at Curve Crest Blvd. and Market Drive. He stated that Culver's is suggesting that it could perform maintenance including mowing, trimming and trash cleanup around the pond in exchange for a reduction in the quarterly storm water utility fee. Mr. Eckles stated that Culver's currently pays $54.00 a quarter in storm water fees and that the details of the level of maintenance and the reduced monetary fee could be worked out in a formalized agreement. Staff suggests that the quarterly storm water utility fee could be reduced based on the proposed maintenance efforts of Culvers and the size of the storm water pond in relation to the Culver's property. 8 It was Council consensus that this was a good idea and suggested that maybe a policy or ordinance change to reflect maintenance efforts should be addressed. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt directing staff and the City Attorney to prepare a formalized agreement with Culvers of Stillwater for the maintenance of the storm water pond located at Market Drive and Curve Crest Blvd. and bring the agreement back to Council for approval. All in favor. Possible acceptina bids and awardina contract for 2003 Seal Coatina Public Works Director Eckles stated that this project is being shared by four communities, Stillwater Township, Bayport, Oak Park Heights and City of Grant as well as Stillwater and each community is responsible for their own cost of the project. He stated that Stillwater's cost is $45,000 and that $80,000 was budgeted which includes crack sealing. He also stated that the engineer's estimate for the project was $275,000 and he reviewed the bids for the 2003 Seal Coating project and recommended awarding the contract to Pearson Bros, Inc. of Loretta for their bid of $254,734.17. Motion by Council member Rheinberger, seconded by Councilmember Junker to adopt Resolution 2004-126, accepting bids and awarding contract for 2004 street sealcoat project (Project 2004-06) to Pearson Bros., Inc. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Possible approval of TPC proposal for providina North Hill lift station control Public Works Director Eckles reviewed the proposal from Telemetry and Process Controls, Inc. for providing all of the control systems for the North Hill Lift Station, that TPC was the lowest price for installing all of the updated lift station controls throughout the City just over a year ago and the price for the proposed controls appears to be comparable to the prices we received in our original bid package from TPC for the entire city system. He stated that it is vitally important that all of our lift stations controls be compatible, interchangeable and operable with our current software system, and would be highly advantageous for the City to go forward working with TPC because of the specialized nature of the goods and services to be provided it would be extremely difficult or impossible to obtain comparable quotes. He also stated that the City could request a change order from Arcon, the general contractor of North Hill, but they indicated that they would use TPC as well. Arcon would have an additional premium added on for contract administration increasing the overall cost to the City, therefore he recommended that the City enter into a contract with TPC directly for this work. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to adopt Resolution 2004-127, accepting proposal from Telemetry and Process Controls, Inc. (TPC). 9 Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Possible approval of transfer of liauor license from Terrintella's Corporation DBA The Grotto to Luna Rossa. Inc.. DBA Luna Rossa Trattoria & Wine Bar Mayor Kimble reviewed the memo from City Clerk Ward regarding the liquor license transfer from The Grotto to Luna Rossa Trattoria & Wine Bar. Motion by Council member Rheinberger, seconded by Council member Junker to adopt Resolution 2004-128, approving transfer of ownership of On-sale, Off-sale, and Sunday liquor license to Luna Rossa, Inc., DBA: Luna Rossa Trattoria & Wine Bar. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None COUNCIL REQUEST ITEMS Mayor Kimble informed the Council and audience that the Hope House auction was a great success and that they thanked the City Council for the assistance of the City for this event. Councilmember Kriesel reminded people that the geese are back and not to feed them. ADJOURNMENT Motion by Council member Rheinberger, seconded by Councilmember Junker to adjourn the meeting at 7:45 p.m. All in favor. ATTEST: f)~t1Ae ~ aJvd- 'Diane F. Ward, City Clerk. 10 Resolution 2004-118, directing payment of bills Resolution 2004-119, final payment to Dew Corporation Approval of application by Brent Sharon to Sell 3-2 Beer at Lily Lake Ballfield for Ball Resolution 2004-120, resolution supporting countywide assessment proposal Resolution 2004-121, resubdivision to combine Lots 5 and 7, Block 12, Thompson Parker and Mowers 2nd Addition (Case SUB/04-30) Resolution 2004-122, resubdivision to combine Lots 3 and 4, Block 10, Carli and Schulenberg's addition (Case SUB/04-33) Resolution 2004-123, resubdivision to combine the east half of Lot 17, all of Lot 18 and 19, and the west half of Lot 20, Block 3, Wilkins Addition (Case SUB/04-36) Resolution 2004-124, approval of Washington County Cooperative Agreement for Traffic Signal Painting Resolution 2004-125, approval of development agreement with Lakeview Memorial Hospital Association, Inc. Resolution 2004-126, accepting bids and awarding contract for 2004 street sealcoat project (Project 2004-06). Resolution 2004-127, accepting proposal from Telemetry and Process Controls, Inc. (TPC) Resolution 2004-128, approving transfer of ownership of On-sale, Off-sale, and Sunday liquor license to Luna Rossa, Inc., DBA: Luna Rossa Trattoria & Wine Bar. 11