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HomeMy WebLinkAbout2004-05-18 CC MIN CITY OF STILLWATER CITY COUNCIL MEETING NO. 04.11 May 18, 2004 REGULAR MEETING 7:00 P.M. Mayor Kimble called the meeting to order at 7:00 p.m. Present: Absent: Councilmembers Kriesel, Milbrandt, Junker, and Mayor Kimble Council member Rheinberger Others Present: City Administrator Hansen City Attorney Magnuson Public Works Director Eckles Director of Administration Knauss Police Chief Dauffenbach Acting Fire Chief Glaser Community Development Director Russell City Clerk Ward PLEDGE OF ALLEGIANCE Julie Kink led the Pledge of Allegiance in observance of Memorial Day - May 31,2004 APPROVAL OF MINUTES Motion by Councilmember Kriesel, seconded by Councilmember Junker to approve the May 4, 2004 regular and recessed meeting minutes with spelling corrections of Lifton and Skaalan. All in favor. Mayor Kimble acknowledged Stillwater High School students from Ms. Sievert's government class. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS None OPEN FORUM No public comments STAFF REPORTS Acting Fire Chief Glaser provided an update on the fire at the Birchwood Townhome garages. City Council Meeting - 04-11 May 18, 2004 Community Development Director Russell stated that the Planning Commission met on May 17, 2004 for a workshop relating to Land Use and the Comprehensive Plan and recommendations will be provided to the Council at the June 1 meeting. Public Works Director Eckles requested a Council workshop on June 1, 2004 at 4:30 p.m. to discuss the f100dwall options. Council set the workshop for 4:30 p.m. on June 1, 2004. City Administrator Hansen stated that the FMX Motocross event scheduled for June 5 would have to be rescheduled due to a conflict. He asked City Council if they would approve a schedule change to June 19, 2004. He stated that the Art Crawl is the same day, but Lowell Park would not be used for that event. Motion by Councilmember Junker, seconded by Council member Kriesel approving the rescheduled date of June 19,2004 with the same conditions as previously approved. All in favor. CONSENT AGENDA Mayor Kimble asked Molly Krakowski, proposed administrator of CDSG grants for the North Hill Project, to provide an update on the process for the North Hill residents. Ms. Krakowski stated that 10 applicants for the CDSG grant are possibly eligible and she has contacted 16 more people and found another 9 applicants that may be eligible. She anticipates knowing by the end of next week which applicants are eligible for the CDSG grants. She stated that the grant money available is approximately $280,000 and her fees are paid out of the grant. She also stated that the grant money must be used by May 1, 2005 or there is a risk of losing funding. Motion by Council member Milbrandt, seconded by Council member Junker to approve the Consent Agenda. Ayes: Councilmember Kriesel, Milbrandt, Junker and Mayor Kimble Nays: None Resolution 2004-101, directing payment of bills Resolution 2004-102, approval of agreement with E911 for implementing automatic location identification database for 911 dispatch Possible approval of request for outside merchandising - Tires Plus Possible approval for Stillwater Hockey Booster Club to use the Aiple property for paid parking during Lumberjack Days Possible approval of application to conduct excluded raffle - Stillwater Courthouse Quilters - July 21,2004 Page 2 of 8 City Council Meeting - 04-11 May 18, 2004 Resolution 2004-103, approving the agreement between the City of Stillwater and Local Council No. 14 of the American Federation of State, County and Municipal Employees (AFSCME), AFL-CIO for January 1, 2004 - December 31,2006 (available Tuesday) Resolution 2004-104, approving the Memorandum of Understanding Between the City of Stillwater and Local Council No. 14 of the American Federation of State, County and Municipal Employees (AFSCME), AFL-CIO for Drug and Alcohol Testing Policy Resolution 2004-105, approving 2004 City Contribution toward Health Insurance Premiums for Benefits Eligible Exempt Employees Resolution 2004-106, approving 2004 -2006 Salary Schedule for Director of Administration Resolution 2004-107, approving 2004 Salary for City Administrator Resolution 2004-108, approving Revised 2004 Retainer for City Attorney and rescinding Resolution 2004-04 Resolution 2004-109, Approving Minnesota Premises Permit For Gambling For BPOE #179, Located At Stillwater Lodge, 1905 Greeley Street South, Stillwater, MN Possible approval to purchase sewer grinder for Myrtle Street Lift Station Resolution 2004-110, approving professional services contract with Molly M. Krakowski Resolution 2004-111, vacating Silver Street (available Tuesday) Request for Installation of Banner for Great River Energy Bike Festival - May 28 - June 14,2004 Approval of Temporary On-Sale Liquor License - Valley Chamber Chorale - November 5,2004 Approval of Quotation to update City Website PUBLIC HEARINGS There were no public hearings. UNFINISHED BUSINESS Possible approval second readina of an ordinance amendino the City Code by Amendino & 52- 2 Fireworks and Explosives Mayor Kimble reviewed the proposed ordinance and stated that the first reading was on May 4, 2004. City Attorney Magnuson stated that one question arose if this ordinance would affect the City's 4th of July and Lumberjack Days fireworks and it doesn't because the City does not have jurisdiction in Wisconsin where the fireworks are set off. Motion by Council member Kriesel, seconded by Councilmember Junker to adopt Ordinance No. 944, ordinance amending the City Code by Amending ~ 52-2 Fireworks and Explosives. Ayes: Councilmember Kriesel, Milbrandt, Junker and Mayor Kimble Nays: None Page 3 of 8 City Council Meeting - 04-11 May 18, 2004 Possible approval of fees for fireworks Acting Chief Glaser reviewed the proposed fee for the retail sales of fireworks. He stated that the fee cannot exceed $100. Motion by Councilmember Milbrandt, seconded by Councilmember Junker to adopt Resolution 2004-112, retail fireworks permit fee. Ayes: Councilmember Kriesel, Milbrandt, Junker and Mayor Kimble Nays: None Possible appointment to Human Riahts Commission Mayor Kimble stated that another application has been received today, and suggested that the issue be tabled and to conduct a workshop session with the Human Rights Commission. Motion by Council member Milbrandt, seconded by Councilmember Junker setting a workshop date of 4:30 p.m., June 15, 2004 with the Human Rights Commission. All in favor. NEW BUSINESS Recommendation on sale of fire enoine - Bids received May 11. 2004 Acting Fire Chief Glaser reported on the two bids received for the 1975 Ford L9000 1250 GPM Fire Engine. He stated that the City Administrator and he agreed that the bids should be rejected because they felt the vehicle was worth more than the bids and should be readvertised with a minimum bid of $2,500. Motion by Council member Milbrandt, seconded by Council member Junker to reject the bids and authorized staff to readvertise with a minimum bid of $2,500. All in favor. Discussion on proposed Willow Street Widths and Parkino Controls Public Works Director Eckles stated that in Phase 2 of the North Hill project, Willow Street is proposed to be a State Aid street and the State Aid requires that the minimum width of any State Aid street is 26 feet. He stated 26 feet in this case assumes no parking on either side of the street. There are some of the residents on Willow Street that have asked the City to consider trying to obtain a variance for a narrower street section. He stated that other residents have raised a concern regarding the lack of on- street parking that will result with the narrow street and no parking restrictions required by State Aid. He recommended that of the three options the third option of constructing the street as proposed under State Aid regulations but request a variance from the parking restrictions. He also stated that in discussion with city staff, including the fire chief, they have come to the conclusion that a 26-foot street is a pretty narrow street Page 4 of 8 City Council Meeting - 04-11 May 18, 2004 and having an east west street of at least this width provides some insurance that there is emergency vehicle access and believe that the minimal amount of on street parking that would occur on this street would function adequately with parking on one side. He stated that this option would require that City staff go before the State Aid variance committee in June. Motion by Councilmember Junker, seconded by Milbrandt to adopt Resolution 2004-113, resolution requesting a variance from State-Aid Rule 8830.9936 for East Willow Street (N. Second Street to T.H. 95) M.S.A. Project 169-106-05. Ayes: Council member Kriesel, Milbrandt, Junker and Mayor Kimble Nays: None Possible approval of resolution reauestino administrative variance on North Hill Proiect Public Works Director Eckles requested that Council adopt a resolution requesting an administrative variance on the North Hill Project because they were informed that the plans should have been approved by MSA prior to the advertisement for bids. He stated that this has not been done in the past, but MSA is now requiring this process. Motion by Council member Kriesel, seconded by Councilmember Junker to adopt Resolution 2004-114, resolution requesting administrative variance from State-Aid Rule 8820-2800 Subpart 2, S.A.P. 169-106-5 Willow/Second Street. Ayes: Councilmember Kriesel, Milbrandt, Junker and Mayor Kimble Nays: None Possible acceptance of bids and awardino contract for North Hill improvements Public Works Director Eckles reviewed the bids for the North Hill improvements, and that the low bidder was Arcon Construction Co., Inc. with a bid amount of $1,986.158.03. He stated that the engineer's estimate was $2,000,000 and recommended that the contract be awarded for the project. Councilmember Junker asked if staff was familiar with the contractor. Mr. Eckles stated that it has been a while since this contractor worked in the City, however he is confident that this contractor will be satisfactory. Motion by Council member Milbrandt, seconded by Councilmember Junker to adopt Resolution 2004-115, accepting bid and awarding contract for North Hill Sewer Project, Phase 2 (Project 2000-15). Ayes: Councilmember Kriesel, Milbrandt, Junker and Mayor Kimble Nays: None Page 5 of 8 City Council Meeting - 04-11 May 18, 2004 Possible approval of contract services for desiQn review of flood protection proiect Community Development Director Russell stated that the City has hired SEH to prepare engineering plans for the Flood Protection Project. At this point, six (6) alternatives are being considered with protection levels from 50 years (691') to 100 years (692.5') to FEMA Certification (697'). He stated that it was very apparent in the Downtown Plan update, the visual impact of the alternatives is important to the decision and community. He also stated to aid in evaluating the visual impact of the alternatives, professional design consultants assistance is being requested. The proposal is from SRF. John Larson (project manager for the Aiple Property Park Plan), Dewy Thornbeck (Gordon Park Project) and Bob Lane (downtown parking graphics and design) would comprise the design team and the results of their work would be presented at the workshop on June 1 and could be used later in presentations to the downtown and community. Councilmember Milbrandt asked if this will have visual aspects to show the merchants downtown. Mr. Russell stated that there will be visual items to show what the option will look like and come up with recommendations as well. Councilmember Junker asked if the ownership of the presentation would be the City's because it would be useful for presentations to different groups. Mr. Russell stated that the presentation would be the City's. City Administrator Hansen stated that Council authorized approximately $100,000 for study from SRF and staff has been able to keep the cost down significantly and this proposal would be paid for out of this money. Motion by Council member Junker, seconded by Councilmember Milbrandt to adopt Resolution 2004..116, approval of the proposal for State 3 Flood Wall Aesthetic Design Study. Ayes: Councilmember Kriesel, Milbrandt, Junker and Mayor Kimble Nays: None Possible acceptinQ of Quotes and awardina contract for Deerpath Road Diverter Proiect (Proiect 2004-07) Public Works Director Eckles stated that three quotes were received for the completion of a traffic diverter (pork chop) to be installed on Deerpath at Olive Street and that the low quote was from Bailey Construction in the amount of $14,567. He stated that Bailey Construction proposes to commence work late this spring with completion in early summer. Page 6 of 8 ,-----~ I I City Council Meeting - 04-11 May 18, 2004 Motion by Council member Kriesel, seconded by Council member Milbrandt to adopt Resolution 2004-117, accepting quotes and awarding contract for Deerpath Road diverter project (Project 2004-07). Ayes: Council member Kriesel, Milbrandt, Junker and Mayor Kimble Nays: None Possible approval of special event request - Shakespeare in the Park - AUQust 16-29 Mayor Kimble reviewed the special event request for Shakespeare in the Park. He stated that the item was before the Parks Board and they recommended approval and the waiving of the park fees for the event. Motion by Council member Milbrandt, seconded by Councilmember Junker approving the special event request for Shakespeare in the Park with use from August 16-29. All in favor. Mayor Kimble presented a plaque to Police Chief Dauffenbach for his 30 years of service in the Stillwater Police Department. County Commissioner Kriesel presented a plaque on behalf of the Washington County Commissioners for Police Chief Dauffenbach's 30 years of service. ADJOURNMENT Motion by Council member Junker, seconded by Council member Milbrandt to adjourn the meeting a 7:45 p.m. All in favor. ATTEST: ~~ 0l: uJ/lAd' Diane F. Ward, City Clerk Page 7 of 8 City Council Meeting - 04-11 May 18, 2004 Resolution 2004-101, directing payment of bills Resolution 2004-102, approval of agreement with E911 for implementing automatic location identification database for 911 dispatch Resolution 2004-103, approving the agreement between the City of Stillwater and Local Council No. 14 of the American Federation of State, County and Municipal Employees (AFSCME), AFL-CIO for January 1, 2004 - December 31, 2006 Resolution 2004-104, approving the Memorandum of Understanding Between the City of Stillwater and Local Council No. 14 of the American Federation of State, County and Municipal Employees (AFSCME), AFL-CIO for Drug and Alcohol Testing Policy Resolution 2004-105, approving 2004 City Contribution toward Health Insurance Premiums for Benefits Eligible Exempt Employees Resolution 2004-106, approving 2004 -2006 Salary Schedule for Director of Administration Resolution 2004-107, approving 2004 Salary for City Administrator Resolution 2004-108, approving Revised 2004 Retainer for City Attorney and rescinding Resolution 2004-04 Resolution 2004-109, Approving Minnesota Premises Permit For Gambling For BPOE #179, Located At Stillwater Lodge, 1905 Greeley Street South, Stillwater, MN Possible approval to purchase sewer grinder for Myrtle Street Lift Station Resolution 2004-110, approving professional services contract with Molly M. Krakowski Resolution 2004-111, vacating Silver Street (available Tuesday) Resolution 2004-112, retail fireworks permit fee Resolution 2004-113, resolution requesting a variance from State-Aid Rule 8830.9936 for East Willow Street (N. Second Street to T.H. 95) M.S.A. Project 169-106-05 Resolution 2004-114, resolution requesting administrative variance from State-Aid Rule 8820-2800 Subpart 2, S.A.P. 169-106-5 Willow/Second Street Resolution 2004-115, accepting bid and awarding contract for North Hill Sewer Project, Phase 2 (Project 2000-15) Resolution 2004-116, approval of the proposal for State 3 Flood Wall Aesthetic Design Study Resolution 2004-117, accepting quotes and awarding contract for Deerpath Road diverter project (Project 2004-07) Ordinance No. 944, ordinance amending the City Code by Amending 9 52-2 Fireworks and Explosives Page 8 of 8