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HomeMy WebLinkAbout2003-08-26 CC MIN CITY OF STILLWATER CITY COUNCIL MEETING NO. 03-18 August 26, 2003 SPECIAL MEETING 4:30 P.M. Mayor Kimble called the meeting to order at 4:30 p.m. Present: Absent: Council members Kriesel, Milbrandt, Junker and Mayor Kimble Councilmember Rheinberger Others Present: City Administrator Hansen Assistant Finance Director Harrison Public Works Director Eckles Public Works Superintendent Thomsen Assistant Public Works Superintendent Chaves Fire Chief Kallestad Assistant Fire Chief Glaser Community Development Director Russell Recreation Center Manager Brady Mayor Kimble reminded Council members of the ribbon cutting for the playground equipment at Oak Park Elementary. He stated that he would not be able to attend. Councilmember Junker stated that he would be attending. OTHER BUSINESS Discussion on Zephyr sanitary sewer easement encroachment City Attorney Magnuson reviewed the sanitary sewer easement encroachment by the Zephyr. Public Works Director Eckles reviewed the proposed options for the sanitary sewer easement encroachment. He stated that it would cost approximately $89,000 to relay the sanitary sewer. He stated that another option would be to line the pipe to make the pipe stronger. Since the pipe is not completely under the building, it is under the deck, the encroachment is not a serious problem. City Attorney Magnuson stated that the title company would permit a license encroachment to the Zephyr and he would be checking with the bank on what they would require to release funds. City Administrator Hansen informed the Council that TIF assistance may be available if the improvement amount is greater than $10,000. Councilmember Milbrandt felt that the property owner should pay for the cost. Mayor Kimble was against an assessment to the property owner as he felt the encroachment should have been discovered by City staff prior to construction. Motion by Councilmember Milbrandt, seconded by Council member Junker to adopt Resolution 2003-179A, resolution approving a municipal license for an encroachment, Stillwater City Council Meeting (Special) 03-18 August 26,2003 proceed with the lining of the sanitary sewer, the City Administrator and City Attorney determine the appropriate assessment to the property owner and if there is any damage to the sanitary sewer line return to Council at the September 2, 2003 meeting. Ayes: Nays: Absent: Councilmembers Kriesel, Milbrandt, Junker and Mayor Kimble None Councilmember Rheinberger Budaet Discussion Enaineerina/Public Works Public Works Director Eckles reviewed his proposed budget for 2004 and provided information on the Public Works Department. Assistant Public Works Superintendent provided information on public works operations and the impact of no part-time employees. He stated that the merging of the departments into the new building has provided the ability for the cross training of departments and more efficiencies. Public Works Director Eckles provided information on the Engineering Department operations and costs. Community Development Community Development Director Russell provided information and a proposed budget for the Planning and Building Inspection Departments. He stated that the priority of the Planning Department is the Downtown Area. He requested that the recording secretary position be reinstated in the 2004 budget and an increase in the professional services to provide for a planning intern. Fire Fire Chief Kallestad and Assistant Chief Glaser provided the Fire Department information on operations and a proposed budget for 2004. He requested additional professional services for a study on the need of an additional fire station and an increase in training expenses. He reviewed the department's capital outlay budget. He also reviewed the history of the 800 mhz system. Council member Milbrandt inquired if any other city has shown an interest in participating in a study for a joint fire department because he does not want to put money into the budget if there is not some indication from other cities that they want to participate in the study. Chief Kallestad stated that he is sure that the Chief and department of Bayport would not be interested and that he wasn't sure about Oak Park Heights. Mayor Kimble stated that an analysis was done when City Hall was considered to be renovated or moved somewhere else. He stated that this information should be Page 2 of 4 Stillwater City Council Meeting (Special) 03-18 August 26,2003 available and felt the money should be put in the budget. He also stated that the issue of fire protection with other cities is not new. Council asked about the fire contracts. Chief Kallestad stated that the contracts for Stillwater Township and May Township have been in affect for a year and the negotiations with the City of Grant are continuing. City Administrator Hansen stated that he was waiting for the ISO rating because he thought that may help. He stated he would be contacting the City of Grant and is looking at the end of the month to bring the item to Council. Recreation Center Doug Brady, Recreation Center Manager reviewed his proposed budget and the recreation center operation. He stated that ice time rates have not been raised since the center was open which is $135. He stated that the average ice time rate is $150 per hour. Council member Milbrandt stated that the rate issue should be brought to the Parks Board for consideration. City Administrator Hansen stated that the recreation center's revenue is paying for the operation of the center. He stated that the reason for this is that Mr. Brady works hard to have a full schedule for the center. Mavor/Council, etc. City Administrator Hansen reviewed the Mayor/Council budget. He stated that Council should be able to levy back 60% without raising taxes. He also reviewed the CVS, Youth Services Bureau, and Oak Park Elementary Playground requests. He stated that the Library presented their budget to the Library Board and their budget has not changed. He also reviewed the Capital Outlay Budget. Councilmember Kriesel stated that the Library should be open at their regular hours. He stated he would like to see a detailed operations budget for the expansion. He stated that he wants to understand what it will cost to run the expanded library. Councilmember Milbrandt reviewed the proposed operations of the expansion. City Administrator Hansen stated that the Council would have until December to adjust the budget, however the levy cannot go up, but it can go down. He stated that budget amounts must be sent to the County by September 15, 2003. Councilmembers Milbrandt and Kriesel stated that the library should be at full service. Council consensus was to move $26,400 from the Mayor and Council contingency line item to Library to restore full service hours. Page 3 of 4 Stillwater City Council Meeting (Special) 03-18 August 26, 2003 CONSENT AGENDA Motion by Council member Kriesel, seconded by Councilmember Milbrandt to adopt the Consent Agenda. All in favor. Ayes: Nays: Absent: Councilmembers Kriesel, Milbrandt, Junker and Mayor Kimble None Councilmember Rheinberger Request to install banner - Artreach (for the Stillwater Historic Homes Tour) - August 29 - September 14, 2003 Mayor Kimble stated that he has been approached about the possibility of Stillwater Balloon taking off from Lowell Park or the Aiple property and asked about the process. City Administrator Hansen stated that the Parks Commission should review the request. ADJOURNMENT Motion by Council member Milbrandt, seconded by Councilmember Junker to adjourn at 6:45 p.m. ATTEST: La~~n~e~ Page 4 of 4