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HomeMy WebLinkAbout2003-03-04 CC MIN CITY OF STILLWATER COUNCIL MEETING NO. 03-05 March 4, 2003 REGULAR MEETING 4:30 P.M. Mayor Kimble called the meeting to order at 4:30 p.m. Present: Absent: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble None Also Present: City Administrator Hansen City Attorney Magnuson Public Works Director Eckles Community Development Director Russell Director of Administration Knauss Police Chief Dauffenbach Assistant Fire Chief Glaser City Clerk Ward OTHER BUSINESS Paul Kiobasa - Rotary Club Proiect in Lowell Park Mr. Paul Kiobasa stated that in 2005 it will be the 1 oath anniversary of Rotary International and that every Rotary Club is being asked to do a community project. He stated that the Stillwater Rotary is interested in providing financial assistance and labor for the building of a play structure in Lowell Park. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt approving in concept the venture and directing the Rotary Club to meet with the Parks Board to determine cost and plan of the play structure. All in favor. Richard McDonouQh - Rumpf Marina Mr. Richard McDonough, representing the owners of Rumpf Marina, requested City input on what could be done with the property known as Rumpf Marina. Community Development Director Russell stated that various agencies would be involved for any redevelopment of the property such as the City, Minnesota Department of Natural Resources, and Army Corps of Engineers. He stated that typically the owner of a property provides staff with a proposed plan and then it is determined if the redevelopment of the property meets the zoning ordinance. City Council Meeting 03-05 March 4, 2003 Discussion on Lumberiack Davs Mr. Dave Eckberg, St. Croix Events, reviewed the proposed schedule for 2003 Lumberjack Days. He stated that in conjunction with Lumberjack Days it is the 100th anniversary of Anderson Windows. He stated that there would be fireworks on July 4, Friday, July 25 and Sunday, July 27. He stated that St. Croix Events will contribute up to $27,000 for police protection costs; erect fencing to secure Lowell Park; provide restrooms; and assume the responsibility of cleaning Lowell Park after the event. Councilmember Rheinberger stated that as a result of the state budget cutback he didn't feel that the City should contribute $15,000 toward the fireworks. Councilmember Kriesel stated that he is concerned that the family events are located within the area where alcohol is served. He asked why the south end of the park is not used for this type of activities. Chief Dauffenbach stated that this was discussed a couple of years ago and that the reason the south end of the park is not used is for public safety reasons such as traffic flow and pedestrian safety. Mr. Eckberg requested that he be able to work with the City Engineer in determining where power could be installed in the park. Councilmember Kriesel asked why Mr. Eckberg was requesting exclusive use of Pioneer Park and if that meant residents would not be able to reserve the park. Mr. Eckberg stated that the exclusive use is only to regulate vendors who may be in Pioneer Park; it would not prohibit the reservation of Pioneer Park by others. Motion by Councilmember Rheinberger to approve the concept of Lumberjack Days except for the expenditure of $15,000 by the City for fireworks. Motion failed for lack of second. Motion by Councilmember Milbrandt, seconded by Councilmember Junker approving the concept for the 2003 Lumberjack Days festival, directing staff to prepare an agreement, authorizing the expenditure of $15,000 for July 4 fireworks, and directing Mr. Eckberg to meet with Public Works Director Eckles to determine the feasibility of installing power in Lowell Park and bring back to Council at a future meeting. Ayes: Councilmembers Kriesel, Milbrandt, Junker and Mayor Kimble Nays: Councilmember Rheinberger Discussion on liquor Licenses. possible settina of hearinas at 7:00 p.m. meetina City Clerk Ward reviewed the possible applicants for the remaining two on-sale liquor licenses. Page 2 of 9 City Council Meeting 03-05 March 4, 2003 Councilmember Milbrandt stated that he would like to see criteria set up to determine who should get a liquor license. He also stated that any liquor license held by a building owner should be paid for annually if it is not being used and should not be held for an indefinite period of time. After considerable discussion a motion was made. Motion by Councilmember Milbrandt, seconded by Councilmember Kriesel directing staff to determine the status of the Grand Garage liquor license, prepare language regarding the collection of fees on a license by a building owner that is not in use and what length the building owner can hold the license. All in favor. Motion by Councilmember Milbrandt, seconded by Councilmember Rheinberger to remove Item No.3, New Business, possible setting of public hearing for new liquor licenses and place it on the March 18, 2003 agenda to allow staff to research what criteria other cities use for issuance of liquor licenses. All in favor. STAFF REPORTS Assistant Fire Chief Glaser reported that the City has received a Rural Access to Emergency Devices grant, which means the City will be able to receive automatic external defibrillators. City Administrator Hansen stated that staff has been cognizant of the state budget cuts and department heads have been directed to look at budget cuts of approximately $500,000. He requested a budget workshop for the April 1, 2003 meeting. Mayor Kimble recessed to executive session at 5:55 p.m. RECESSED MEETING 7:00 P.M. Mayor Kimble called the meeting to order at 7:00 p.m. Present: Absent: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble None Also Present: City Administrator Hansen City Attorney Magnuson Public Works Director Eckles Community Development Director Russell Police Chief Dauffenbach Assistant Fire Chief Glaser City Clerk Ward Mayor Kimble informed the audience that the fee holder of the property for the public hearing for Case No. SUB/03-12 has requested that the public hearing be tabled to April 1 , 2003. Page 3 of 9 City Council Meeting 03-05 March 4, 2003 Motion by Councilmember Rheinberger, seconded by Councilmember Kriesel to table the public hearing for Case No. SUB/03-12 until April 1, 2003 and proper notice to affected property owners will be sent. All in favor. APPROVAL OF MINUTES Motion by Councilmember Rheinberger, seconded by Councilmember Junker to approve the February 18, 2003 minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS David Paradeau- Stillwater Depot - Update on operations Mr. Todd Weis, Stillwater Depot, reviewed the proposed improvements to the Stillwater Depot. He stated that he would be presenting this information to the Heritage Preservation and Planning Commissions at their next meeting. He also stated that he hoped construction would begin in April with an opening scheduled for the fall of 2003. Councilmember Milbrandt told Mr. Weiss that the liquor license issue has been tabled for further information from staff and that a public hearing on the matter may not be until April 1. Councilmember Rheinberger asked what the investment would be in this project. Mr. Weiss stated that approximately $500,000 would be invested into this project. CONSENT AGENDA Motion by Councilmember Rheinberger, seconded by Councilmember Junker to approve the consent agenda. All in favor. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Resolution 2003-48, directing payment of bills Request to release capital funds - Library PUBLIC HEARINGS Case No. SUB/03-09. Request from Michael and Jeanne Lvner for a subdivision of a 27,333 square foot lot into two lots. Lot A: 17,333 square feet and Lot B: 10,000 square feet with a 54 foot frontaoe (75 feet required) located at 1031 West Abbott Street in the RA, Sinole Familv Residential DistrictlShoreland District. Page 4 of 9 1--- City Council Meeting 03-05 March 4, 2003 Community Development Director Russell reviewed the subdivision request. He stated that the lot size and dimension requirements have been meet for the zoning district. He also stated that a drainage and utility easement is dedicated as determined by the City Engineer. Mayor Kimble opened the public hearing. Mr. Michael Lyner stated that he does not intend to build on the lot, however should he have to sell the property at a future date this subdivision addresses the "developable lot" issue. Mayor Kimble closed the public hearing. Motion by Councilmember Rheinberger, seconded by Councilmember Kriesel to adopt Resolution 2003-49, approving subdivision of lot located at 1031 West Abbott Street. All in favor. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Case No. SUB/03-12. Request from Twin Cities Habitat for Humanity. Inc.. for a subdivision of one parcel. Lots 5 and 6. Blk 5. Holcombe's Addition. into two parcels of 7.500 square feet each in the RB. Two Familv Residential District. This item has been tabled to April 1, 2003. UNFINISHED BUSINESS Case SUP/03-05 - John Kershbaum Community Development Director Russell stated that he has received a request for a nine- month extension of a special use permit for a dock on city property. He stated that Mr. Kershbaum has reached an agreement with St. Croix Boat and Packet. He also stated that the extension is also requested should things not work out with St. Croix Boat and Packet. Councilmember Milbrandt asked if by keeping this open, would this prevent the Council from making other uses or restrictions on that land such as restricting for all future dock use would this be grand fathered in. Community Development Director stated that the City owns the land and Council can determine the use as they see fit. If Council wished to grandfather this special use permit, it would be the Council's decision whether or not to approve the permit. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt approving a nine-month continuance on a special use permit for a dock on City property. All in favor. Page 5 of 9 City Council Meeting 03-05 March 4, 2003 NEW BUSINESS o Possible approval bond sales - Dave MacGillivrav. Sprinasted Inc Mr. Dave MacGillivray, Springsted, Inc. reviewed the proposed bonds sales. He stated that this rate was the lowest rate since the 1960s. Motion by Councilmember Rheinberger, seconded by Councilmember Junker to adopt Resolution 2003-50, resolution accepting proposal on the competitive negotiated sale of $1,345,000 General Obligation Capital Outlay Bonds, Series 2003A, and providing for their issuance. All in favor. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Motion by Councilmember Rheinberger, seconded by Councilmember Junker to adopt Resolution 2003-51, resolution accepting proposal on the competitive negotiated sale of $3,450,000 General Obligation Tax Increment Refunding Bonds, Series 2003b, providing for their issuance and pledging for the security thereof tax increments. All in favor. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Possible approval of feasibilitv report for 2003 Street Improvements and callina for hearina Assistant City Engineer Sanders reviewed the feasibility report for the 2003 street improvements. He stated that Holcombe Street- Hancock Street to Olive Street; Willard Street - Greeley Street to Holcombe Street; Harriet Street- Willard Street north; Everett Street - Willard to Abbot; Martha Street- Willard to Abbott; Walnut Street- Third Street to Fifth Street; Hickory Street-Owens Street west would be affected by this project. Mr. Sanders stated that the total cost oAhe project is approximately $1,087,555.45, which includes engineering, administration, and contingencies. A breakdown of each cost shown below: Reconstruct new streets (including storm sewer and sanitary sewer) $855,383.47 Install new and repair existing sidewalks Install new sanitary sewer on Harriet Replace galvanized water services Bituminous Overlay (Hickory Street) $128,850.75 $11,150.00 $54,562.50 $17,608.73 $20,000.00 6" Water main (Hickory Street) Mr. Sanders requested that a public hearing on the feasibility report be scheduled for March 18, 2003 at 7:00 p.m. Page 6 of 9 City Council Meeting 03-05 March 4, 2003 Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt adopting Resolution 2003-52, resolution receiving report and calling hearing on 2003 Street Improvement Project (Project 2003-02). All in favor. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Possible settina of public hearina for new liQuor licenses. Tabled to March 18, 2003 meeting. Possible approval of storm water impact fees for annexation area lands Public Works Director Eckles stated that because the Trout Stream Mitigation Project is nearing completion, staff has a better handle on the total overall costs. He stated that the current revised estimate for completion of the entire Trout Stream Mitigation Project is $5.2 million, which is approximately a million dollars more than the original estimate seven years ago. He stated that some of the additional costs are due to design changes as well as economic factors. He also stated that the increased cost means that the remaining development within the City will require higher impact fees. Mr. Eckles proposed dividing the remaining $3.4 million of construction costs amongst the 355 acres of residential and 65 acres of commercial will yield an impact fee of $7,1001acre for residential and $14,200Iacre for commercial and multifamily. Motion by Councilmember Rheinberger, seconded by Councilmember Junker to adopt Resolution 2003-53, approving Storm Water Impact Fees for new development in the annexation area for 2003 and the annual adjustment of these fees will be based on construction cost indexes. All in favor. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Possible approval of contract with Lane Desian Group for downtown sianaae Community Development Director Russell stated that with the city assuming the responsibility of the Downtown Parking Program, new signs would be required. He stated that the Downtown Parking Commission would like to evaluate and coordinate downtown parking and directional signage in a consistent sign program Mr. Russell reviewed the proposal from the Lane Design Group. He stated that the cost of the study would be paid for out of the Downtown Parking Program fund. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to adopt Resolution 2003-54, approving agreement with Lane Design Group. All in favor. Page 7 of 9 City Council Meeting 03-05 March 4, 2003 Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Possible acceptance of Trunk Hiahwav 36 Impact Study and preliminary acceptance of Option F Councilmember Rheinberger reviewed the meeting with Oak Park Heights on February 26. He recommended that Council accept the Trunk Highway 36 Impact Study. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to accept the Trunk Highway 36 Impact Study. All in favor. Councilmember Rheinberger stated that Council should formally adopt Option F of the Trunk Highway 36 Impact study. He stated that he realized that it is probable that the design may change some, but that Council should support this option. Councilmember Milbrandt stated that it was his understanding from the meeting that the matter was referred back to the Planning Commissions of both cities and that he did not feel comfortable making a decision until the Planning Commission has reviewed and made a recommendation in approximately 60 days. Motion by Councilmember Rheinberger, seconded by Councilmember Junker to formally adopt Option F of the Trunk Highway 36 Impact Study. Motion failed. Ayes: Councilmember Rheinberger Nays: Councilmembers Kriesel, Milbrandt; Junker and Mayor Kimble Mayor Kimble reviewed the letter from Barr Engineer Vice President Steven Klein, thanking Klayton Eckles for his presentation to the City's Engineer's Association of Minnesota. Mayor Kimble stated that the City has received the Certificate of Achievement plaque from the Government Finance Officers Association for excellence in financial reporting again this year. He commended the finance staff and Assistant Finance Director Harrison for their hard work. ADJOURNMENT ~~:~~:~t~~~~~I~ember Rheinberger. seconded by ~~djourn the 1mb , ayor AYfj~T:' /J J / L /kI~~//L.J.I'AL"dA~ Diane F. Ward, City Clerk Page 8 of 9 City Council Meeting 03-05 March 4, 2003 o Resolution 2003-48, directing payment of bills Resolution 2003-49, approving subdivision of lot located at 1031 West Abbott Street Resolution 2003-50, resolution accepting proposal on the competitive negotiated sale of $1,345,000 General Obligation Capital Outlay Bonds, Series 2003A, and providing for their issuance Resolution 2003-51, resolution accepting proposal on the competitive negotiated sale of $3,450,000 General Obligation Tax Increment Refunding Bonds, Series 2003b, providing for their issuance and pledging for the security thereof tax increments Resolution 2003-52, resolution receiving report and calling hearing on 2003 Street Improvement Project (Project 2003-02) Resolution 2003-53, approving Storm Water Impact Fees for new development in the annexation area Resolution 2003-54, approving agreement with Lane Design Group o Page 9 of 9