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HomeMy WebLinkAbout2024-11-06 CC Agenda PacketLowaler The Birthplace of Minnesota WORKSHOP MEETING CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 216 41h Street N, Stillwater, MN 55082 651-430-8800 www.stillwatermn.gov REVISED AGENDA CITY COUNCIL MEETING November 6, 2024 1. Downtown Parking Master Sign Plan 2. Lakeview Hospital Concept Plan Review 3. Cannabis Businesses/Uses IV. STAFF REPORTS 4. Public Works Director 5. Police Chief 6. Library Director 8. Human Resources Director 9. Fire Chief 10. Finance Director 11. Interim Community Development Director 12. City Clerk 13. City Attorney 14. City Administrator V. RECESS REGULAR MEETING VI. CALL TO ORDER VII. ROLL CALL Vill. PLEDGE OF ALLEGIANCE IX. RECOGNITIONS OR PRESENTATIONS 15. 2024 Heritage Preservation Commission Awards 4:30 P.M. 7:00 P.M. X. OPEN FORUM — the open forum allows the public to address council on subjects which are not a part of the meeting. Council may take action, reply or give direction to staff. Please limit your comments to 5 minutes or less. XI. CONSENT AGENDA — these items are considered routine and will be enacted by one motion with no discussion. Anyone may request an item to be removed from the consent agenda and considered separately. 16. October 15, 2024 Regular Meeting Minutes 17. Payment of Bills 18. 2025 Street Improvement Project Survey Agreement Amendment 19. Bridgeview Park Courtesy Docks Project Consulting Services Agreement 20. Charter Amendment for Section 15.11 - Ordinance 1st Reading 21. Curve Crest Blvd Utility Extension Project Approve Plans and Advertise for Bids - Resolution 22 EnGrea +hmont Agreement for 1465 Macey Way 23. Grant Applications for the Dutchtown Designation Study Project 24. Hotel License for 402 Main St. S. 25. Police Department Purchase Request for Camera System and License Plate Reader 26. Rescind By-laws for Human Rights Commission and Downtown Parking Commission - Resolution 27. Short Term Home Rental License for 224 Main St S 28. Short Term Home Rental License for 302 Main St S 29. Stormwater Management Facilities Agreement and Access Easement for Mister Carwash 30. Third Amendment to Resolution and Order to Repair Structure at 1309 3rd St S — Resolution 31. Washington County ARPA Funds Agreement Amendment 32. Water Systems Study and PFAS Water Treatment Plant Facility Plan 33. City Code Amendments for Assessment of Waste Disposal Fees and Abatements of Public Nuisance — 2 Ordinances 1st Reading XII. PUBLIC HEARINGS — when addressing Council please limit your comments to 10 minutes or less. 34. Assessment of Service Charge to Businesses Located within the Special Service District in Downtown Stillwater — Resolution XIII. UNFINISHED BUSINESS XIV. NEW BUSINESS 35. Chapel Hill Flats Zoning Approval Extension Request - Resolution XV. COUNCIL REQUEST ITEMS XVI. ADJOURNMENT Page 2 of 2 City Council Meeting Agenda November 6, 2024 ,ABM sir• �.�e... _ . �' 4 Q:"' �S. PW HealthPartners ''� r-�•�. - Lakeview Health Campus City Council Workshop ir -- November 6, 2024 r 44) HealthPartners- HKS+BwBR ® K A trusted partner since 1880 Lakeview Hospital has been in the community for more than 140 years. A new campus affirms our commitment to providing trusted, convenient and high - value care to the St. Croix Valley for many decades to come. k Supporting our community through growth A new Lakeview hospital and ambulatory campus at 36th & Manning supports local needs and those across the Greater East Metro, deepening our roots and securing our position as the preferred provider of care and coverage. Comprehensive and Advanced Care: Enhance and Expand: • Orthopedics-TRIA Clinic • Cardiology-Cath Labs • Oncology • Critical care • Birth Center • Emergency Center & Critical Care • Urgent Care Add New Programs: • Orthopedic Urgent Care • Comprehensive Spine Care • Eye Care • Electrophysiology • Geriatric Fracture Care Increase Capacity: • Hospital beds • Operating rooms • Outpatient surgery • Procedural labs • Advanced & same day imaging-3T MRI Amery locations O Amery OG Westfields O Lakeview O! Wisconsin Hudson 40 w.oee�.y 2024: Design phase 2025: Groundbreaking 2025-2027: Construction Late 2027: Grand opening! Site Plan & Early Design Concepts Existing Site PI Available Site: 64.04 Acres Buildable Site: 42.17 Acres Existing Zoning: Agricultural Preserve (AP) Site Elements: • Five (5) Delineated Wetlands On -site • Shoreland Overlay District • Approx. 80 Feet of Relief • Existing Trail Systems • Woodlands DRAFT — For Discussion Purposes ixnRruwrwnl.v:o - ' .., RRM,VIVIIASIMrV1 ,, �r /; � , . ,�, �/ � � � •- � .ram - .�ir Proposed Site Proposed Zoning: Public Administrative Offices District (PA) & Developed as a Planned Unit Development (PUD) Proposed Facility: • 400,000 square feet • Approx. 124'-0" in Height r Site Features: • Leverages Natural Features • Connections to Nature and the Community • Intersection Improvements • Enhanced Site Access for Campus & Neighborhood • Integrated Stormwater Management DRAFT —For Discussion Purposes • • • M~ % N • • � % IAKE-RERACENIFNT . MO-TAL OVERALL SITE PLAN -------------------------- - - - ---- DRAFT — For Discussion Purposes Transportation Traffic Analysis: • Traffic signal improvements at Manning and 62nd Street • Dual left turn lanes are not required but recommended for signal timing flexibility • Traffic study indicates intersection improvements are adequate to handle anticipated traffic volumes to maintain an appropriate level of service Anticipated Trip Generation: • 4,100 daily trips • 325 trips - AM Peak Hour • 375 trips - PM Peak Hour • Anticipate even distribution of traffic from the community to the new campus (see map insert) Early Design Concepts Entry Beacon • The beacon will provide a clear que to the entry of Lakeview Hospital • Within the beacon, lives the vertical circulation for the building Main Street • The Main Street acts as an internal circulation spine, connecting from one end of the building to the other • The arrival experience will be a single entry that is welcoming with appropriate wayfinding to maintain a similar existing experience DRAFT — For Discussion Purposes Program Expression • Identifies program volumes with different contextual materials and tones • Inspiration will be drawn from the unique materials and experiences in Stillwater and the surrounding landscape IStacking Diagram Mechanical Penthouse 18 Bed Flex Unit Wait. 20 Bed Med. Surg. Unit Wait. 2 C-Section/15 LDRP/5 SCN Wait. Observation (20) Surgery Wait. ED Imaging Lab Pharm. Lobby CUP Mech. Support Services DRAFT — For Discussion Purposes PH 12 Bed ICU Unit L-5 20 Bed Med. Surg. Unit Mechanical L 4 w1sr-n LDRP/Triage OB, Cardiology L-3 Yf ffi-C Surgery ASC/Proc./Cath. GI, GS, Neph., Uro. L-2 w— Chapel / Admin / Ortho, Ortho UC, Medical UC L-1 Retail Edu �.o Kitchen Dining Admin. Infusion, Oncology L-G Hospital Services Outpatient Clinic Services Redevelopment of Existing Lakeview Campus • Desire is to partner with the City of Stillwater and Economic Development agencies to explore various real estate development or reuse opportunities for the existing campus • Aim is to redevelop the site to its greatest community and economic development potential to create jobs, investment and community vitality Q2024- 2025 Q 2026 Q 2028 Partner with Community ; Evaluate Redevelopment stakeholders to assess ; redevelopment potential opportunities and options alternatives -Complete a condition and market assessment -Outline shared goals and decision criteria d2025- 2026 Planning, implementation and vacating of site 62026 - 2027 0 Engaging the community Community Engagement Survey Ontinnc- o Online (English and Spanish) o Paper (5 language) o Phone Communications: Social, web, internal Community outreach in partnership with public health, local agencies and collaboratives Results: 1080 Total Surveys completed Including paper surveys (English and Spanish) High level of write-in engagement ft' ' Hp" e'tnt b,}sv. L.a­*iyaaNn. Inyv— C.— Mat. Lakeview Hospital expansion plans Lr� �A I�Ib �w � Mb IJlM�� W�Y�1t 1M.r_ KY N.51 • W .YY Yi. b W � i�� V O/bm �/M'y b 0 Opportunity and Potential Keeps quality care close to home 645 resp. 63.7% Access to more specialized healthcare 613 resp. 60.5% Q4cw Improved community health and well-being 259 resp. 25.6% What do you hope the new Lakeview A campus that fits in with its surrounding neighborhood 163 resp. 16.1% Healthcare Campus will bring Opportunities for local community involvement (yoga, to the community? farmers' market, etc.) 95 resp. 9.4% Welcoming community spaces for education and collaboration 74 resp. 7.3% Access to natural trails for hiking and biking 67 resp. 6.6% Other 31 resp. 3.1% a Local Economy Possibilities Question: How can the new Lakeview Healthcare Campus Support the economy of the area? Create local jobs Create an attractive community to live, work, and visit Strengthen partnerships with local organizations for community benefit Preserves/maintains resources for vulnerable communities Build community capacity Encourage new development nearby Support diverse and inclusive cultural initiatives 633 resp. 62.6% 390 resp. 38.6% 339 resp. 33.5% 17 5 resp 17.3% a ' r e"; 14% 1 1 1 resp 1 1% 8.4% Natural Environment and Sustainability #1 Preserving open space Q7 Overview In order of preference, how would you like to see the new Lakeview Hospital campus address the natural environment responsibly? #2 Treating stormwater on site for healthier groundwater, streams, and rivers #3 Using sustainable energy sources #4 Recycling/waste management #5 Improving access to transit and other mobility options #6 Incorporating environmentally friendly/recycled materials #7 Using products made locally #8 Creating a bicycle friendly hospital campus #9 Providing electric vehicle charging stations Neighborhood Feedback Excitement about the new campus • New, modern, and expanded hospital campus near their homes • More specialty care options, higher quality services, and easier access Environmental impact and preservation • Environmental impact of the new campus on the Long Lake and Browns Creek watershed area • Opportunity to invest in improving the water quality and preserving the natural beauty of the area Traffic and noise issues • Increase in traffic and noise in the surrounding neighborhoods and the safety and quality of life implications for the residents • Traffic management solutions such as a stop light, a roundabout, or a frontage road Neighborhood impact and property value • Impact of the new campus on the value and attractiveness of their homes and neighborhoods, and the potential for disruptive activities and crime • Requested a buffer zone or a wall between the hospital and the residential areas Comment Themes 6.2% ■ Excitement ■ Environment/Nature ■ Traffic/Noise ■ Overall Impact ■ Other ■ Unclassified 73 individual respondents Patient Experience Pathways I I • 20 Patient/Family volunteers and 26 Lakeview colleagues • 4 new patient care pathways at the new campus • Over 2 months, 4 workshops were conducted to collect feedback to help identify design priorities and better meet future care needs IPatient and Family Pathways Feedback INFORMED & EMPOWERED Applies to ail 4 pathways Enable patients and families to effectively understand their individualized care process, communicate with their care team and gain support and knowledge throughout all phases of care. PEACEFULPAUSE Applies m ati 4 pathways Transform the wasting experience into a peaceful pause —a time for patients and/or family to comfortably relax and stay informed. COMFORTED & SUPPORTED Applies to Breast Center Enhance the imaging waiting expcii ^ .._ by providing accommodations for a support person to be present and transforming the environment into one that promotes feelings of calm and healing. SEAMLESS & DIRECT Applies to ah 4 pathways Effectively prepare patients and their family for their visit to Lakeview and to preemptively understand the care path that's right for them. MINDFUL HEALING Applies to Labor and Ueliver'y Provide whole person healing with the inclusion of mental health resources and screenings, holistic therapy services, and enhanced amenities for mothers, fathers and their families. IColleague Pathways Feedback BALANCED & NURTURED r TECH -ENHANCED CARE s Applies to all 4 pi Applies rr ,l 4 pathways Efficiently nourish colleagues Utilize technological advances to n physically, mentally and emotiona��y, `� ♦ ��_ - optimize the way colleagues deliver 'It ' so that they are charged up for care and provide opportunity for 1 Ir delivery high -quality care. r- colleagues to meaningfully engage with patients and their family- 40 1W r+C, FEELING AT HOME Applies to all 4 pathways Capture what truly matters to colleagues' experience with Lakeview Hospital —feeling at home. EFFICIENT & SEAMLESS Applies to all 4 pathways Allow colleagues to effectively track, monitor and manage their assets so that they can operate smoothly and efficiently. CONTINUOUS INNOVATION Applies to all 4 pathways Utilize technological advances to continuously improve the way Lakeview Hospital delivers care. IUpcoming Community Engagement Opportunities HealthPartners • Open House #1 • Early Design Feedback • 4+ Focus Groups • Specific Feedback • Open House #2 • Final Design Sharing HealthPartners Lakeview Campus Project Open House Join us for an Open House to explore design ideas and share your vision for the future Lakeview campus project. Meet with the HealthPartners team and the architects working on the new campus to ask questions and share ideas. This is the first in a series of in -person events geared toward engaging the community in the design of our new campus. Tuesday, November 19, 2024 4 to 7 p.m. The Lakes at Stillwater 107 Bridgewater Way Stillwater, Mn 55082 ❑1. ?0 =i__+Y-J1F, Scan the OR code We hope you can join u s !-.�.�.1 to learn more Thank you for being a partnery"o-ar good" Excellence Partnership Integrity Compassion CITY COUNCIL ►' CANNABIS & LOWER -POTENCY EDIBLES Revisit Buffer • : Zones and Maps City Code Overview Zoning Revisited PC Recommendations • Synchronize Terminology — Uses not Businesses • Consider reducing buffers • Consider allowing beverages at all on -sale liquor as CUPs Lower -Potency anna is Retail Cannabis Manufacturing, Processing Cannabis Cultivation 0 110001, between uses No other buffers This Photo by Unknown Author is licensed under CC BY Zoning Districts BP-C, BP-0, BP-1 CUP 1,000' between uses No other buffer zones j(lwale, Lower Potency Retail Sales October )n9A Park Brewers � Q1Pe Tr e� o sec � � s'�• e�/• m �r1� 4 r % t' �Ste. � dOs rI• a Uy wee Pores n. G� , z o m $ o do Surrey Lade x / O� O � � �k e ' a d � w oa • 4 i a. 1 >r lale•s. z . r ' E e,os —rk Wildpiner Cane _ '-°Jd/- ` r Orleans Street West ' �a1500 �!s� �� �'�ri] i . ■.� d 1660 � � 1665 y�'� 78jy bbb 8 e 17� 4� �? ,t5+0 „+ • 17b0 P 1770 � Curve Crest Boulevard M. 1749 1809 m 7'ga �, 1792 © ��d 1901 m ta16 182b 1815 - fo_ 1826 d 18352000 18451801 m En 1860 _ IC. 187b O� ?852 I 18i5 D Tower Drive-. 1920 O, '$ 19461W m 'q 1902 Shelton Drive < 1901 7 (M� d 2001 lA � It in 1918 1940 �I l0 1961 z000 a 2021 S 20'LO � '8 Zobo * Cannabis Business Zoning Districts �P --:1 Parcels BPC: Business Park - Commercial �aa O City Boundary BPI: Business Park - Industrial Miil BPO: Business Park - Office z000 I h 1570 Z r g r m =o n o a J o � d ,a 9c ac a Z o 0 Map 1 0 1 mmmm= Miles r z d o Z Z m m m C Q c d m Feet WE 0 1,000 s Cannabis Uses Buffer Zones • 1,000' between uses • 1,000' from schools • 500' from residential treatment facilities • 1,000' from attraction in a park • 200' from residential t Zoning Districts BP-C, BP-C, BN CUP All buffer zones CIIIWatel" Adult Use Retail Sales & Wholesale Products with Buffer Zones Map 2 October 2024 P �e Tra, ME a d' m r o � '• des ' o74 0 (�. G� a, o � to a i m� Surrey Late 0 0` c 3 m ion 0' M a fE1 N�gMingaleFi r. 5 - y N IL 1466 o 00 c ^ 2600 rn Off: T a Wildpines lane Orleans Street West c '� FBohr.' 7 1500 �, e62 1650 ,.' 7,60 1655 0 d �• 6jO 65 �t17.2 BreWerSl t� 510 N n —__-_� 17d9 Curve Crest Boulevard 7>8 �. m L - % a ry n 1901 m, 1815 V 1825 1815 �Ot 6 Harrie © 1801 m j' 2000 182 '� 1835 IU5 1850 ^ 7r l.� 1875 _ 1862 1875 62nd S Street NOrrh »�_- 1920 - D. Tower Drve 1946.� °— in ��, 1902 Shelton Drive A 1901 n Gm 2001 �IL. rin,.. 1918 19d0 j En JJJ Ip�. 1951 2000 �G 1 7 — m a 2021 z m � g g050 2000 1670 2081 F o - Frontage Road West- 1180 I ^ a Highway36 60th•Street.North Cannabis Business !—I Parcels o t School Buffer (1,000 ft) Zoning Districts ° t C m Zm m Residential Buffer (200 ft) BPC: Business Park - Commercial g • Park Amenities BPI: Business Park - Industrial P,•°J Park Amenities Buffer (1,000 ft) BPO: Business Park - Office ` m°• Feet p City Boundary T 0 1,000 AN Wq pE s [h Street North Minn. Stat. 151.72 subd. 3: (f) Products may be sold for on -site consumption provided that all of the following conditions are met: 1. the retailer must also hold an on -sale license issued under chapter 340A; 2. Products, other than products that are intended to be consumed as a beverage, must be served in original packaging, but may be removed from the products' packaging by customers and consumed on site; 3. products must not be sold to a customer who the retailer knows or reasonably should know is intoxicated; 4. products must not be permitted to be mixed with an alcoholic beverage; and 5. products that have been removed from packaging must not be removed from the premises. 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LAKEVIEW MEMORIAL HOSPITAL ASSOC INC 0 5,000 Feet Mile 1 Map 6 Cannabis Cultivator Only October 2024 = Acceptable Cultivation Parcel (>=20 acres) City Features ffi City Hall o Fire Department Green Spaces Waterbodies Owner Name GADIENT ROSALIE A TRS LAKEVIEW MEMORIAL HOSPITALASSOC INC Acres 29.26 63.83 Zoning Districts Ag (outdoor) CUP Buffer zones Type of Use AP CA CBD VC BPC BPO BPI PA PWD PROS HMU NC Lower -potency hemp edible beverages, retail associated with off -sale liquor P P P P P P P P P P Lower -potency hemp edible beverages, retail associated with on -sale liquor P P P Lower -potency hemp edible, retail (not associated with on -sale or off -sale liquor) CUP CUP CUP Cannabis, retail CUP CUP CUP Cannabis manufacturing, production, processing, testing, and warehousing CUP CUP Lower -potency hemp edible beverages, manufacturing at brewery and distillery CUP CUP Cannabis, wholesale with no product on -site CUP CUP CUP Cannabis, cultivation (outdoor) CUP Cannabis, cultivation (indoor) CUP CUP CUP City Code Amendments 1��"'SeFisttin City Council must approve if applicant: • Is in compliance with this chapter and all zoning requirements; • Has paid the registration fee; (1/2 of OCM license fee but capped at $500/$1,000) • Is current on all property taxes and assessments; • Has a State License issued by OCM for the business; and • Is current on payment of all other City fees and charges. (added provision) n 11 11 II II II !! II II II II III II II II II I ■ Registration and Permit Fees OCM app fee OCM Lic Fee OCM Renewal Fee City Reg Fee City Cap Reg Fee City Renewal Fee City Cap Renewal Fee Micro $ 500 $ - $ 2,000 $ - no fee allowed $ 1,000 $ 1,000 Mezzo $ 5,000 $ 5,000 $ 10,000 $ 2,500 $ 500 $ 5,000 $ 1,000 Cannabis Cultivator $ 10,000 $ 20,000 $ 30,000 $ 10,000 $ 500 $ 15,000 $ 1,000 Cannabis Manufacturer $ 10,000 $ 10,000 $ 20,000 $ 5,000 $ 500 $ 10,000 $ 1,000 Cannabis Retailer $ 2,500 $ 2,500 $ 5,000 $ 1,250 $ 500 $ 2,500 $ 1,000 Cannabis Wholesaler $ 5,000 $ 5,000 $ 10,000 $ 2,500 $ 500 $ 5,000 $ 1,000 Cannabis Transporter $ 250 $ 500 $ 1,000 $ 250 $ 250 $ 500 $ 500 Cannabis Testing Facility $ 5,000 $ 5,000 $ 10,000 $ 2,500 $ 500 $ 5,000 $ 1,000 Cannabis Delivery Service $ 250 $ 500 $ 1,000 $ 250 $ 250 $ 500 $ 500 Lower -Potency Hemp Edible Manufacturer $ 250 $ 1,000 $ 1,000 $ 500 $ 500 $ 500 $ 500 Lower -Potency Hemp Edible Retailer (per retail location) $ 250 $ 250 $ 250 $ 125 $ 125 $ 125 $ 125 Medical Cannabis Combination $ 10,000 $ 20,000 $ 70,000 $ 10,000 $ 500 $ 35,000 $ 1,000 Cannabis Event Organizer Permit $ 750 $ 750 $ - No Cap $ - $ - Capon Number of Cannabis Reta i I Stillwater Pop. 19,425 Minn. Stat. 342.13 (i) (i) A local government unit that issues cannabis retailer registration under section 342.22 may, by ordinance, limit the number of licensed cannabis retailers, cannabis mezzobusinesses with a retail operations endorsement, and cannabis microbusiness with a retail operations endorsement to no fewer than one registration for every 12,500 residents. Does not include lower -potency edible retailers or medical cannabis combination business with retail endorsement Event Permit approved by the Council for lower -potency and canna is at special events: • Permit Application Fee • Private property only • Security approved by Police Chief • Specifics of indoor/outdoor activity • Number of days requested (up to 4) • Hours of Operation • On -Site Consumption requested • Insurance (unavailable for on -site consumption) • Escrow Fee required for unforeseen expenses incurred by City • Other conditions as required by City Council Do you want to allow cannabis/lower-potency to be part of any City special events? Odor Ordinance • New Odor Ordinance will be part of Public Nuisances in City Code • Will require technology to test odor (Nasal Ranger or similar detection device) • Certain number of odor violations results in business preparing an odor mitigation plan • Noncompliance allows for administrative penalties, civil or criminal action • Will add new administrative citation penalty to the fee schedule (N$10,000) • Will adopt now and work out details later CC 1St/2nd Readings in November/December • Zoning • City Code • Fee Schedule • Odor Ordinance ,"Illlwatcr TH E BIRTHPLACE OF MINNESOTA 2024o Heritage Preservation Awards Among other things, heritage preservation includes... • Guidin the adaptation of glaces hat are important to tillwater's residents. • Prioritizing reuse of vintage buildings over demolition and reconstruction. • Using existing places to help address issues including affordable housing and sustainability. • A planningactivity involving staff, qlected leaders, and a commission of residents. Maki s r .'.►1 :t��'dlii�} � r . T ' rrr ,I�r�IA will Iwd IN. Discover Still% 0 .00long to P Future "A good slogan, which all towns and cities would do well to endorse: `Build your city today for your children of tomorrow.' The Gazette has suggested this a number of times." -Stillwater Gazette, .flpril 17, 1937 . Stillwater Has Colorful Past By Don SpavFn ,ma. Industry We amsnemils! enterprises said. ".ad .'e must pro. .r<Mtenure , I r a . If y t1'ashmRlm County the followed the 9 o 9 de vn a the Cool m'e.nce. them Stuff Writer a 1 d e s t of Mtnnesoti. ma.d I" as good high- these center provided if f— STIILWATER — A Co..I.. aoa II was this ways — built to serve . %e are to stay W ve." Slous legend makes Ibis industry that ie et- rlortuna and lamilim need. ,ad as it. y... x raced am after the other Parking Is am inch Con. Poundahrm Still"', both of which exist to like some p.m rxey r v,.,am end %Il W.ter nestW listrem the bluffs some extent today crude Cottages rare re. has met the problem to and Lake SI. Curls the Land of evil .pleb. d All of that la in the placed with permanent homes. sawmills M some eatcnt wnA lour all b. urea of the pakouh and them are those ho pee, c o u n t r y genec.l (free, Iola m ease some of OW believed Ih oA Wes. w old lust ea eons folYel stores d pp"g Co.ge.tlu. m ult'.. kmbsig ad u parties tAb c.bnul nand con. pa ntrate an In, lot.,, tern. and din and travel part of the cl—t.w. pic- made ride Detour to TMrt ere otMrs wbo De roads by nbbow of rn.- lure. avoid the area. hev< that the luturc can 1e A growing nwnher of r They were the only be dneloped from that with these advances bu,intumen sal civic - once. Not as bound by sup", same brilluat past Those vt. can see a lu came a gra+nng number .1 plea% sackers with tender can nee a SUlira ter that will become are stilton. the %lutes sour tort m the aaugwlY of b-1, ,ad rater skis ,nd Iraslers and campers to b embrac the of& b discovered that be along the shares of a Y e . t e r d a y Are been allad everything Irom mate this area , pnm< .emu plan forget We beautiful take wa upon" dreamer to f.ol. but Weir —this mist r for the metal front on W,Wmgs and lake advantage of gs a t tarty aurnm unhmtted. ides have suddenly taken Twtn pbex as . u as a .rchltake that b They look advantage. root to thus old my And per' for , quiet home in the Country. vMual and Nstiert In and as It years paused ,cm,en, are trovto ante tie dresmers' Ca many waysthecry,sfor- lort.oea ere ode from pone eager throngs but It appear, now we may have come lull ryek. waste that it river wens through the major sue , the loreaa od 1— the fact that fhb lake. actual- by ape There arc Woo hero rt. gerY of destruction clasai I, a edetag of the St lake many cites. wel- believe (here Is, growing fie' "renari - and _. Ctax. ever, was the inch. Ire to the caltrolliton urge among many Amen that along Main street. its yy the railroad and the to the area of the Twin Cites. SWltruer uma to its s to regress from the hectic present 1. the busW— .venues, mat of tM XIM.Aa are Ursa palaw.y ..bode wdwespaNehistory 1 faced Ile prob� peaceful quiet of an ear Wet went up durl.A meCame therier =U Iems el m➢'atainog its ter day A desire to gM boom ofthe I9ad's aadcarrying meeha df for idenuty. toKknow.. waytramtie chrome .9p's. 11W ante>oser �n ftbM other Wan a aid 91=1 of la"Y sIllySome the be]room tot' the City. "A t.recaptre Weroan of archuec.wfnwcmthe rare n1 teem eesns Of THE IV Oliver Towne COLUMN A Mood Of. �� Main Street THERE: IS an attraction about a city's Main Street. When you go to Stillwater you -see and feel the renni"- ance taking place there. Tura the corner at the Grand cafe and >an are im- mersed in the antiquity of Main Street. beginning with the plaque which announces you are standing at the pirthplacr of Minnesota by sirtue of the territorial con- iention held an that site. here Joe Brown coined the name Minnesota and Henry Sibley spelled it. The "Early Stillwater" now peei,ing through the building facades is not the Maw Street of 1851i when this was Minnesota's "chief toµn." yet inscribed dates from 1880s are oomt➢on on the scrolled. filigreed cornices and peaks of the buildings. Not rywybody on Main ltreet is moving In the same direction yet, but many are. For openers. 1 give you Kolliner's ready to wear store, founded in 1871 by Jacob Kolliner on the same site. i Now, m century later, owners Bob Lange and Rich- ard Wilcox ha%e returned it to Early SUBwater decor. perhaps the most interesting planned piece of merchan- dising nostalgia in Minnesota. It's definitely a tourist at- traction mad a must for others. Under the direction of Paul Albitz. Minnesota's Mi- chelangelo of lntenor design. Kolliner's of 1972 is filled With antique chandeliers. mahogany wainscoting. deco- rative posts. wrought iron arches, balustrades and heavy reds and golds in wall brocades and floor carpet - lug. Even the old drinking fountain stands just Inside the front door. This look back has its rewards. Kolliner's has added SIYJ new charge customers suice the grand opening after its redecoration. 1 CLLMBF.O the carpeted stairs to the second floor of a red stone building. circa 1888. and found Mrs. Jennie C'artberi's Poor Butterfly gift shop and Jim Cummings St. Croix Antiquarian bookshop. The originality of Poor Butterfly lies In a myriad of things from colored. scented candles to stoneware and knitted caps. I:versthhig fs "cottage made." handcraft- ed b%y people Ih.Ing in the area and sold on consignment. :S per cent for the house, the rest for the craftsman. The 50 handcrafters ranged frotu potters Mrs. Elaine K�>oh and Mrs. Joan Ilfukhergee of 1Clute Bear Lake to .i,.. '71h —A as.-4— ..A n.rt.a of Ci Jnurih'a Cathnlle �973 "True, much of the character has been covered with false fronts and torn down with wrecking balls.... But there's much left that's worth saving. A movement sparked by a few local businessmen is designed to save what's here.... Rather than disguising the age of buildings, some merchants are emphasizing the old architecture... " Minneapolis Tribune, Yuly 15, 1973 YE; United States Department of the Interior National Park Service National Register of Historic Places Registration Form TN e r«m is I« use In mmnnlrq « repuening Yn m nee, et e,,,olay t«'­l «olsmY,s o, aismn,. see .nalrucp in G­ Ihe mr ca p.v,rq Namnel Replant forma (Na Rem t, i61- Complete eecn Yam pY marklrp "i' in IM appropnwa poe a pr enrerinp m non ^o� pmrtp tM mm�yw.N apamem.d.:met-wA-ar "nN.pdpalae.��Fp, I—.Ie....I.:,. s) T_ a „entereoMy tM utparroa eM werreq«ros anad in the Insnunrmro. F« Wenlonn space use com.nuatipn snMn IFprm Ba5We1. ivp+eY anv+e,. Ownership of Properly Mpri-e RESOLUTION 8176 II«.I HISTORIC COMMERCTAL-DTSTRICT Ep_ puphosuu ❑WDpoFed.ral WHEREAS, the Stillwater Heritage Preservation Commission Ordinance No. 664 states to protect and enhance the heritage of the City of Stillwater; Name of totaled meltlpl. properly ��� N/A WHEREAS, the Heritage Preservation Commission shall study and catalog buildings, land, areas, districts, or other objects for designation of heritage preservation sites; - 4. StatefFederel A mrM ceei7i<a A, the tlesignaletl amh«ily prd 111 (] nommaron ❑ regu.,I I« det Nnionw Raginer oI He,- rl,, s WHEREAS, a study was conducted of the historic significance of the Downtown In my opinion the propenyK Stillwater Commercial District; WHEREAS, an Historic District was determined from the study; slgn.,Y.. mpenilrnq prrclr .:.:,1: o"U" scace xi WHEREAS, the Heritage Preservation Commission did meet on August 28, 1989 to review the survey report and district boundaries, make comments, and recommend the Downtown Commercial District a Local Heritage Preservation District and that it be submitted to the National Register of Historic Places. snt.«re w lam w,«. m In her oN-. the veemy❑meet slmMwr. pr ppmm.nnr�««M, em�,e� snn «Fa.r.I .pencY and e�.ee„ WHEREAS, the Planning Commission held a public hearing on September 11, 1989 to receive comments from property owners and concerned citizens on the designation of Downtown Stillwater as a Local Preservation District and recomnendati on to the National Register of Historic Places. _ s. wetlonal veto senmcs canwmca Iyyher.ey.c Iy met lhle I n: Aentered In Ihs National Raglstar. $ee ro^°^Ue^°^eM1°n WHEREAS, the Stillwater City Council held a public hearing on October 3, 1989 ❑aele,mmed ellgrem m, m. Nmi«W to receive comments from property owners and concerned citizens on the Regret«.❑s«ppn"nYatlpn ,Mn. designation of Downtown Stillwater as a Local Preservation District and ❑'aelermmed not englw, w, me recommendation to the National Register of Historic Places; National gepistar. ❑,empY.d hpm ln. N.1'mnal Regiue, NOW, THEREFORE, be it resolved that the Stillwater City Council declare a `'mn... teapema portion of Downtown Stillwater a Local Preservation District and recommend this Historic Commercial District to the National Register of Historic Places. ADOPTED BY THE CITY COUNCIL THIS THIRD DAY OF OCTOBER, 1989. Votes: Ayes - 5;Nayes - p mayor Mary Louotnson, etc a ............. �............................. • F mrmmRor &ALLUA ,W,K di .......•boom peslgn permits sM1all require the kllowing: (t) Pu a of- design permk procedure 111q —that building antl site development isdeslg-1d cgmpiement thecharacter ana integrityd StillwaterstraaW—I nelghborhooas ana wmmerclal dlztritts. ItINdI ad)t-1 bWldIn the meet P.. and the natural environment. (2( een is,ons. men al 1. g pe Itsnall be established.1h. emon].22 and the dow— g vmw(111) and neighborM1ood wnservanon(NQ ove o 111.11. (3) PrxMure.1 to bon¢ lM1efall educe. (a( Su olappllradon Applicant shalblz b-.—plete design permk appllcrtlon accompanlea by detailed plans l—dinga site plan. bdding elevations tlez5gn details, application requirements established ins Plod special design guidelines, antl mate,ialz deemednecessary bythe wmmunity development department to evaluate the request. (b( e ry min o^(HPore.ew.-NPC:had—Idtltneappbwdori ataneanrigarieapprwe approve wi1h tq�aidgria or aeriy me oralfine appllwaon wives a newdwelling house wlthh-NC gverl.y aistrlct.the—d,g ball be a ppblic hearing. Por all aver apPllcrtlons. no p.bllicahearing iz r.q.l,.d. (a( oeslgnpermle standards. In mak1n9atleterminadon-1h111 approve or de an appllwdon for a design permit,Necommissionsnailbeguidedby- (a(P 51 nakertions m a M1e rvanon ste snail wnform 1. &ine interiors Standards and Gmdelmesfor Renabintanon. (b( Proposed akerations shall 1-- 1. special design guidelines for areas or aiM- of tt. ft T.ially—p- by the cky woncll. (1) P alterations shall wnformm cM1e 1.111.9p dseco sure setbacks and 1h..d street d,ytM1m. (d(Te sca e, massa p p ionof p p akeraaons,mdu g 5 p gs awofsryle, shall M1e compatiblewitn me ske antl its dl­ (e( Pro.zedsterabonszal ..(Durala etailing antlmaterials. (h The iocmion, g rid material of walls, fences, g ,trees and zcr p gz a11enzu111 mpabhll.y 11h adlarem d—pmen, antl Me P STILLWATER DESIGN GUIDELINES 7aa�. MANUAL kN i Stillwater, Minnesota I .... p... Hog design gnidednes fot the Still,.— C—,-, A Histotw District, the Downtown Design Remew Di- , the Neighbofoohd Con n Di— , and historic teaidential emes �+ poop , Rdopted'.neas " •, by of Stdlwatet Ptepeted by HKGi and Landscape Research LLC 12021 1i REVISED'//30/2021 5.9.7 The i and tttm. of the .attpttoe.ha.ld be -.q.tihk.ida the um of dte P.-P.q. Cm— the opm tp..s ssoom a taucaae, sae nos tt ul.tes to the pattern oft rc e: hbothood. i. 1.1 C.—&d front P.-It ek-- to the dettga of -flu , mcm— Nee mW :taucoue:�d te6tt the p— of (M1e vetehbottnod W .d,umt >•soctme: mM te:pect m patct demmta cad deagn ssw.a ma •i,o,.s<�in,..ea "qM as .,.cinema x p.r.. dwfs....+afwea.•' evre .,r.... (. A—tory bilking, should be c .,p-bl. —h th. mvn b,oldtng. felt. to the roes wadding &USM aXWM foot pswh. utadoa;, min d-91 fad .—h 11 a fW..fp .. —.f. en —1, tk -bbt of th. ancnwm truh„g n m dv cat« .�e..m --b.,.W StW—tet Detag. G,tad :; Manual • M.ft • f/fda'.A21 wl 2024. Honorable Mentions The Good Egg 4 lip 809 Fifth Street North rl�i 17 Manitou Fund Education + Arts Center aoaq. Awards sit Fifth St North: Resi*dentia' Remodel Project Chris P,.ustad, owner glA c s M I I r 7L olij I`rub Jim- L V I I 1 lift Mtn I mom 1 I tkc _ Ph vow J ,�. 1-7 sit Fifth St North: Resi*dentia' Remodel Project Chris P,.ustad, owner James and Rose Spencer House: Accessory welling- Unit zos TTaInut Street East Ian 0 Pamela Elverum, property omnerr Designer Spacer Inc. AM, Alp A ilu-i-1 I A vm On ".07 Vt 7 )P, g g� v IVA 4v N, VIAIM 0-pow, RVT 'A 6�VTOTW FA Aill� 14 , k"Wol ZIM 2MOVII, I *-t4 WF Ft 1.4 FT � 71i, A" NP 7-AE k ue J7 "A ?7�7- James and Rose Spencer House: Accessory welling- Unit zos TTaInut Street East Ian 0 Pamela Elverum, property omnerr Designer Spacer Inc. Washington �ounty Historic Courthouse:0 Rehabilitation TVasbington County, oznner HG.Z...4rcbitects Orr 41 W! pr RAI io Courtesy Washington County �' f � ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ • .� �/\� � �� � �■ �� ,_,d �, ,, -j ��.�,� ��� �: 11 ��' t \' ����... Y\ �i ��Q�1 e � �� _ �.. � , t . � R .1 _ ;., �� ���" . t�. � \` �• � ��: �' r" �''' „� -Gf.'': ' � ''. Washington �ounty Historic Courthouse:0 Rehabilitation TVasbington County, oznner HG.Z...4rcbitects Warden's House Museum. Front Porch Replacement 602 Main Street North TTasbington County Historical Society, property oumer Im .print..4rcbitecture and Design LL C �tjveF>'l -M qw An IW ;X11V 1 Warden's House Museum. Front Porch Replacement 602 Main Street North TTasbington County Historical Society, property oumer Im .print..4rcbitecture and Design LL C Michael McGuire 1928—Zo2q. Courtesy McGuire Family y __^. _ T � l +L" so 9 _ i ■ �.- i _ r { Tl /�._ �1 � .b _' i � '-- [ ^ � f� •may - - _ - - � All 3;_ lie _ - ■ � T r WROM MGWLK fAvasT 090 Jr Abrw it lilt, 1. �������Y.-_ -_ ■ham project kits diissas Er parties accessories �t�: 1`�`tMr. Y �•�,\• _ ` dAi�IC aA �C 't,� MS". <RlT4,�'C� � � '�P°° � H Y' SO Tey Fa Al ,$n � �1 ,l L n �' �l <.� 2 � � �� �. .. ^ox '�S� `� - ¢iry,,p �.j•- 5::. � f k�i . 7,�, Via" NORM �_` rarA• 1• - W � r � 1 a I1t; — Yi y j I Al'.y AL i Or, • Courtesy Greg Seitz/St. Croix 360 Courtesy Greg Seitz/St. Croix 360 � MO k„'. Courtesy Greg Seitz/St. Croix 360 Michael McGuire 1928—Zo2q. ,"Illlwatcr TH E BIRTHPLACE OF MINNESOTA 2024o Heritage Preservation Awards illwaater THE BIRTHPLACE OF MINNESOTA DATE: November 6, 2024 TO: Honorable Mayor and City Councilmembers FROM: Sarah Erenberg, Senior Account Clerk SUBJECT: Payment of bills A list of bills in the amount of $1,914,653.22 has been sent to the Mayor and City Council Members to approve for payment. illwaater THE BIRTHPLACE OF MINNESOTA DATE: November 6, 2024 TO: Honorable Mayor and City Councilmembers FROM: Shawn Sanders, Director of Public Works REVISED SUBJECT: Approval of Consulting Services Bridgeview Park Courtesy Docks Project (Project 2024-13) DISCUSSION The City solicited a Request for Proposals for Consulting Services for the Bridgeview Park Courtesy Docks. Consulting services for this project include project coordination, data collection, design and construction services. Three proposals and estimated costs of services were received from the following companies: AMI Consulting Engineers, P.A. $360,000 Edgewater Resources $424,475 MSA Professional Services, Inc. (MSA) $ 286,385 Following review of the proposals, MSA at the price of $286,385 was selected for the consulting services. RECOMMENDATION Staff recommends council approve the consulting services of MSA for the Bridgeview Park Courtesy Docks Project. ACTION REQUESTED If council concurs with staff recommendation, upon City Attorney review, Council should pass a motion to approve the agreement with MSA for consulting services for the Bridgeview Park Courtesy Docks Project (project 2024-13). ll IWater The Birthplace of Minnesota J AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT ("Agreement") is made and executed this 6th day of November, 2024, by and between the City of Stillwater, 216 4th Street North, Stillwater, Minnesota 55082, ("City") and MSA Professional Services, Inc., 60 Plato Blvd. E., Suite 420, St. Paul, Minnesota 55107-1835 ("Consultant"). WHEREAS, the City has accepted the proposal of the Consultant for certain professional Services; and WHEREAS, Services under this agreement, are generally described as: 2024-13 Bridgeview Park Boat Courtesy Docks Project; and WHEREAS, Consultant desires to perform the Services for the City under the terms and conditions set forth in this Agreement. NOW THEREFORE, in consideration of the mutual consideration contained herein, it is hereby agreed as follows: 1. SERVICES. a. City agrees to engage Consultant as an independent contractor for the purpose of performing certain professional Services ("Services"), as defined in the following documents: i. Scope of Service, incorporated herein as Exhibit A. ii. A proposal dated September 30, 2024, incorporated herein as Exhibit B. Collectively referred to as the "Exhibits" b. Where the terms and conditions of this Agreement and those terms and conditions included in the Exhibits specifically conflict, the terms of this Agreement shall apply. c. Consultant covenants and agrees to provide Services, as set forth in the Exhibits, subject to the requirements of Section 6 and 7 of this Agreement. 2. PAYMENT. a. City agrees to pay and Consultant agrees to receive and accept payment for Services as set forth in the Exhibits. b. Any changes in the scope of the work of the Services that may result in an increase to the compensation due the Consultant shall require prior written approval by the authorized representative of the City or by the City Council. The City will not pay additional compensation for Services that do not have prior written authorization. c. Consultant shall submit itemized bills for Services provided to City on a monthly basis. Bills submitted shall be paid in the same manner as other claims made to City. 3. TERM. This Agreement expires on 11/6/2025. This Agreement may be extended only upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the same terms and conditions as herein stated. 4. TERMINATION. a. Termination bV Either Party. This Agreement may be terminated by either party upon 30 days' written notice delivered to the other party to the addresses listed in Section 13 of this Agreement. Upon termination under this provision, if there is no default by the Consultant, Consultant shall be paid for Services rendered and reimbursable expenses until the effective date of termination. b. Termination Due to Default. This Agreement may be terminated by either party upon written notice in the event of substantial failure by the other party to perform in accordance with the terms of this Agreement. The non -performing party shall have fifteen (15) calendar days from the date of the termination notice to cure or to submit a plan for cure that is acceptable to the other party. 5. SUBCONTRACTORS. Consultant shall not enter into subcontracts for any of the Services provided for in this Agreement without the express written consent of the City, unless specifically provided for in the Exhibits. The Consultant shall pay any subcontractor involved in the performance of this Agreement within the ten (10) days of the Consultant's receipt of payment by the City for undisputed services provided by the subcontractor. 6. STANDARD OF CARE. In performing its Services, Consultant will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the Services are provided. No warranty, express or implied, is made or intended by Consultant's undertaking herein or its performance of Services. 7. DELAY IN PERFORMANCE. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include, but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war, riots, and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage; judicial restraint; and inability to procure permits, licenses or authorizations from any local, state, or federal agency for any of the supplies, materials, accesses, or services required to be provided by either City or Consultant under this Agreement. If such circumstances occur, the nonperforming party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Consultant will be entitled to payment for its reasonable additional charges, if any, due to the delay. 8. CITY'S REPRESENTATIVE. The City has designated Shawn Sanders, to act as the City's representative with respect to the Services to be performed under this Agreement. He or she shall have complete authority to transmit instructions, receive information, interpret, and define the City's policy and decisions with respect to the Services covered by this Agreement. 9. PROJECT MANAGER AND STAFFING. The Consultant has designated Dan Williams, to be the primary contacts for the City in the performance of the Services. They shall be assisted by other staff members as necessary to facilitate the completion of the Services in accordance with the terms established herein. Consultant may not remove or replace the designated staff without the approval of the City. 10. INDEMNIFICATION. a. Consultant and City each agree to indemnify and hold harmless each other, its agents and employees, from and against legal liability for all claims, losses, damages, and expenses to the extent such claims, losses, damages, or expenses are caused by its negligent acts, errors, or omissions. In the event claims, losses, damages, or expenses are caused by the joint or concurrent negligence of Consultant and City, they shall be borne by each party in proportion to its own negligence. b. Consultant shall indemnify City against legal liability for damages arising out of claims by Consultant's employees. City shall indemnify Consultant against legal liability for damages arising out of claims by City's employees. 11. INSURANCE. During the performance of the Services under this Agreement, Consultant shall maintain the following insurance: a. General Liability Insurance, with a limit of $2,000,000 for any number of claims arising out of a single occurrence, pursuant to Minnesota Statutes, Section 466.04, or as may be amended; b. Professional Liability Insurance, with a limit of $2,000,000 for any number of claims arising out of a single occurrence. c. Workers' Compensation Insurance in accordance with statutory requirements. d. Automobile Liability Insurance, with a combined single limit of $1,000,000 for each person and $1,000,000 for each accident. Consultant shall furnish the City with certificates of insurance, which shall include a provision that such insurance shall not be canceled without written notice to the City. The City shall be named as an additional insured on the General Liability Insurance policy and the Professional Liability Insurance policy. 12. OWNERSHIP OF DOCUMENTS. Professional documents, drawings, and specifications prepared by the Consultant as part of the Services shall become the property of the City when Consultant has been compensated for all Services rendered, provided, however, that Consultant shall have the unrestricted right to their use. Consultant shall retain its rights in its standard drawing details, specifications, databases, computer software, and other proprietary property. Rights to proprietary intellectual property developed, utilized, or modified in the performance of the Services shall remain the property of the Consultant. 13. NOTICES. Notices shall be communicated to the following addresses: If to City: City of Stillwater 216 4th Street North Stillwater, MN 55082 Attention: Shawn Sanders Or e-mailed: ssanders@stillwatermn.gov If to Consultant: MSA Professional Services, Inc. 60 Plato Blvd. E, Suite 420 St. Paul, MN 55107-1835 Attention: Dan Williams Or e-mailed: dwilliams@msa-ps.com 14. INDEPENDENT CONTRACTOR STATUS. All services provided by Consultant, its officers, agents and employees pursuant to this Agreement shall be provided as employees of Consultant or as independent contractors of Consultant and not as employees of the City for any purpose. 15. GENERAL PROVISIONS. a. Assignment. This Agreement is not assignable without the mutual written agreement of the parties. b. Waiver. A waiver by either City or Consultant of any breach of this Agreement shall be in writing. Such a waiver shall not affect the waiving party's rights with respect to any other or further breach. c. Governing Law. This Agreement shall be construed in accordance with the laws of the State of Minnesota and any disputes regarding this Agreement must be brought by civil action and must be venued in Washington County District Court. d. Severability. If any term of this Agreement is found be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force and effect. e. Data Practices Compliance. All data collected by the City pursuant to this Agreement shall be subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. f. Entire Agreement. This Agreement constitutes the entire agreement of the parties and supersedes all prior communications, understandings and agreements relating to the subject matter hereof, whether oral or written. If this Agreement conflicts with terms and conditions stated in the Proposal, this Agreement shall govern. [The remainder of this page is intentionally left blank] 4 CITY OF STILLWATER la Ted Kozlowski, Mayor Beth Wolf, City Clerk Date: MSA PROFESSIONAL SERVICES, INC. By: Its: Vice President - Service Line Leader Date: 10/31 /2024 Project Description: 2024-13 Bridgeview Park Boat Courtesy Docks Project EXHIBIT A SCOPE OF SERVICES BRIDGEVIEW PARK BOAT COURTESY DOCK PROJECT MSA is teamed with AnchorQEA and Westbrook Associated Engineers to provide design and engineering to the City of Stillwater for a 300-lineal-foot dock which is to include two (2) fishing/observation piers for public use at Bridgeview Park. The river datum indicates that the elevation at the top of the bluff is 692.5' and the low water elevation 675', for an elevation change of approximately 17.5 feet. The courtesy dock is planned to be a floating system with steel pile pole anchorage. A gangway system will provide access from the top of the bluff near the Shoddy Mill and Bergstein Warehouse buildings to the floating dock. Our team will conduct the following scope of services for the development of the dock and connections. PHASE 1— PRE -DESIGN MEETING AND PREPARATION The MSA team will meet with the City to refined the proposed project approach. We will work with the city to collect pertinent project information from previous studies and site data. We will discuss potential permits required for the project and anticipated schedule for application submittals and approval processes. Our team will investigate and prepare the information required to prepare plans and specifications to receive permits and to build the courtesy dock and gangway/walk connection. Task 1.1 Facilitate Kick-off Meeting — MSA will meet with the City for a project kick-off meeting to discuss the overall project, goals, needs, opportunities, and the required steps for permitting the courtesy dock. We will conduct a site visit to collect additional information of existing upland and shoreline conditions. Task 1.2 Conduct Regular Meetings — MSA will work with the City to determine frequency of project meetings. It is anticipated that regular monthly meetings will occur up to construction, at which time the frequency may be up to bi-weekly. Regular meetings will be virtual unless requested to be held in person by the City. MSA will attend up to four (4) in -person meetings for phases 1 thru 4. Task 1.3 Geotechnical Analysis — MSA team will coordinate the collection of up to four (4) soil boring sample sites for geotechnical analysis of conditions for driving steel pile pole supports for the anchorage of the floating courtesy dock and gangway platform structure. Task 1.4 Topographic Survey and Bathymetry — MSA will complete a site survey of Bridgeview Park from the St. Croix River Crossing Loop Trail around the Shoddy Mill and Bergstein Warehouse buildings in an area approximately 150' x 350' or 1.2 acres. We will collect in -water bathymetry of the riverbed up to 100' from the shoreline and 100' from either end of the proposed courtesy dock as shown on the plan in the RFP provided by the City. We will prepare the base survey in AutoCAD for use in developing construction documents for the project. Task 1.5 Review Environmental Documents — MSA team will review pertinent environmental documentation provided by the City. We will evaluate the data and provide a synopsis of the information pertinent to the project. Task 1.6 Hydraulic Analysis — MSA team will prepare a Hydrologic and Hydraulic (H & H) Analysis of the St. Croix River using Hydrologic Engineering Center's River Analysis System (HEC-RAS) software. The primary goal is to evaluate the 1% AC flood elevations under existing conditions and compare them to elevation expected with the floating dock and gangways. Information will also determine the velocity of the river and the effects on the dock pile anchorage. The analysis will include low- to high-water events and worst -case scenarios of debris impact and water velocity. Meetings • Kick -Off Meeting • Biweekly Conference Calls • Up to 4 In -Person Meetings, Phase 1 thru 4 Deliverables • Site and Bathymetric Survey • HEC-RAS Model • Inundation Maps • No -Rise Certification, if applicable • Draft and Final Geotechnical Report PHASE 2 — DESIGN DEVELOPMENT Our team will work with the City to develop a plan for the courtesy dock, gangway and walk connections to meet the needs of the community, provide accessible connectivity, and provide a contextual design that reflects the ethos of Stillwater. We will provide sound design solutions that will reduce the required amount of gangway platforms with gangways up to 80' in length, meet ADA requirements for marina/dock facilities, create an aesthetic reflective of the community, follow regulatory guidelines, and provide marketing materials for community consumption. Task 2.1 Analyze Options for Dock and Walks — MSA will work with the City to refine the design of the courtesy dock, gangways, gangway platforms, and connecting walks. We will provide up to 3 schematic concepts for the layout of the dock and gangways. We will provide precedent images to assist in determining what aesthetics fit best in Stillwater. We will discuss amenities such as but not limited to, bench seating, lighting, banners, landscape, and other features which the City may want to include in the project. Task 2.2 60% Review Documents and Costs — MSA will develop Plans, Specifications, and Estimates (PS&E) documents to a 60% review -level package. 60% review documents will include, but not be limited to, existing site conditions, erosion control, layout, grading, dock layout, utilities, landscape, dock details, gangway details, gangway platform details, and site details. 60% PS&E will be used in discussions and applications with regulatory agencies. Deliverables Schematic Concepts, up to 3 in pdf format 60% complete Plans, Specifications and Estimates in pdf format PHASE 3 — PERMIT ASSISTANCE MSA will provide permit assistance to the City. We will coordinate efforts with regulatory agencies to conduct pre - application meetings and any potential follow-up meetings as required prior to the submission. We will assemble application materials required by regulatory agencies for the courtesy dock and related work. Our approach is to meet early in the design process to reduce or eliminate potential oversights that might not be permittable. We typically meet with agencies during the design development stage of the project. Task 3.1 Pre -Application Meetings — MSA will schedule pre -permit application meetings with, but not limited to, the MN Pollution Control Agency (MPCA), Middle St. Croix Water Management Organization (MSCWMO), MN Dept. of Natural Resources (MN DNR), U.S. Army Corps of Engineers (USACE), and MN State Historical Preservation Office (SHPO). We will present 60% complete documents for the project as a resource for the Q&A portion of the permit applications. Shoreline impacts with gangway platforms and any additional riprap will require a MNDNR Shorelin Alteration Permit and a USACE 408 will be required for non -navigational impacts of the floating dock. Task 3.2 Regulatory Agencies Meetings — MSA will work with regulatory agencies to establish milestone application review meetings. Meetings will be virtual. Task 3.3 Permit Application Submittals — After coordination with regulatory agencies on the requirements for permitting the floating dock and shoreline alterations, MSA will submit applications to required agencies as needed. Task 3.4 Permit Approvals — MSA will coordinate efforts of record -keeping of the approved permits. Meetings Pre -application Meetings, virtual Follow up meetings, virtual as needed Deliverables Permit Application with Support Materials, pdf or digital as required. PHASE 4 — CONSTRUCTION DOCUMENTS Task 4.1 90% Review Documents and Costs — MSA team will modify the PS&E documents upon review and comments from the City at the 60% document phase. Task 4.2 Final PS&E — Our team will prepare final plans and the Project Manual for bidding the project. We can provide the City the Project Manual or coordinate the bid posting via Quest. Deliverables 90% Review PS&E Documents in pdf format Final Bid Documents in pdf format PHASE 5 — BID SERVICES Task 5.1- Bid Services — MSA will provide technical support in answering bid questions, prepare addendums, and respond with clarifications as needed. MSA will provide the City assistance with a pre -bid meeting. Task 5.2 - Review Bids — MSA will review all bids and provide the City a recommendation for award. Meetings • Pre -Bid Meeting PHASE 6 — CONSTRUCTION ADMINISTRATION/OBSERVATION Task 6.1 Conduct Preconstruction Meeting — MSA will manage a preconstruction meeting with the contractor and City to discuss project intent, site constraints and materials storage areas. Task 6.2 Construction Survey and Inspection — MSA will provide the contractor project staking and survey. We will provide an inspection for site improvements as requested or required by the contractor. Task 6.3 Construction Administration — MSA will coordinate construction meetings with the contractor on a weekly basis. We will attend up to 8 site visits as benchmark points during installation of the dock, gangways, and site work. We will review and approve Pay Applications and forward them to the City for final approval. MSA will prepare a project punch list at substantial completion of the project. We will complete the final punch list after any required construction improvements have taken place. At the conclusion of the project, MSA will provide the City record drawings of the project. Meetings • Pre -Construction Meeting • Site Visits — up to 8 benchmark visits Deliverables • Construction Memos As Built Drawings in pdf format PROJECT TIMELINE: TARGET MILESTONES IN BOLD (APPROXIMATE) City Council Approval and Project Award PHASE 1 — Kick-off and Project Due Diligence PHASE 2 — Schematic Design PHASE 3 — Permit Assistance PHASE 4 —Construction Documents Completion of Final Design (Bid Documents) Bid Project PHASE 5 — Bid Services PHASE 6 — Construction Administration/Observation Final Construction Completion November 5, 2024 November— December 2024 January —April 2025 March — October 2025 May— December 2025 December 19, 2025 January 5, 2026 January — February 2026 March — December 2026 December 18, 2026 EXHIBIT B Dear Shawn: Development of the City of Stillwater riverfront is all part of your community's era of transformation. Already a regional draw, the St. Croix River offers both recreational amenities and historical significance — and the development of Bridgeview Park serves to only heighten that even more. MSA Professional Services, Inc. (MSA) is deeply experienced in facilitating waterfront development. We're very excited by the project vision you've established, and we're eager to partner with you on next steps. Highlights of our qualifications include: We have a wide range of waterfront expertise. To us, this is more than a project — it's a chance to make these boat docks true amenities. We know how to design efficient linear docks in prominent downtown areas, all while honoring the local content and character. As you review our project examples, we've highlighted clients who were facing similar flood elevation challenges and desired a ramp system similar to what you're proposing. While no two projects are exactly alike, being able to leverage that experience enriches our design process. To add additional bench strength, we've added the expertise of Anchor QEA and Westbrook to our team. All together, we have the expertise required to make your project a success. We're funding experts. Our funding professionals help make projects more achievable. We've helped our clients secure more than $625 million in grants and low -interest loans, and we also support grant administration. We're ready to put that expertise to work for you and help you explore additional opportunities as desired. As one example, we recently helped a client secure a Boating Infrastructure Grant that contributed $1.5 million to the development of a transient marina along the Lake Erie shoreline. Our experts are actively involved in both national and international waterfront -focused professional organizations, such as the States Organization for Boating Access (SOBA) and the Association of Marina Industries (AMI). By staying on top of industry trends and best practices, we can apply this knowledge to your project. We are also frequently invited to speak at these conferences on waterfront development topics. Additionally, our professionals contribute a regular column to Marina Dock Age magazine, which is dedicated to marina and boatyard management. We're local. Our team members live, work and play in Stillwater, so we know this site well. Our local St. Paul presence means we're easily able to be present to help address questions during the design and construction process. And, it also means this project is personal — as users of Bridgeview Park, we cherish opportunities to be able to make a local impact. We welcome the opportunity to further discuss your needs and our approach, fine-tuning our proposal to best fit your project goals. Please do not hesitate to contact me directly at (608) 216-2066 or dwilliams@msa-ps.com. Sincerely, MSA Professional Services, Inc. Dan Williams, PLA, ASLA, AHLP, AMI ZANCHOR Project Manger FJ M SA W E S T B R O O K OEA associated tnq�neers, [r,, MSA Professional Services, Inc. (MSA) specializes in the sustainable development of communities. We achieve this by building honest, open relationships that go beyond the project to become a trusted source of expertise and support for immediate challenges and long-term goals. Big or small, we do whatever it takes to meet each need, working to make communities stronger in the process. It's more than a project. It's a commitment. MSA'S WATERFRONT DEVELOPMENT SERVICES As planners, designers and engineers, we are dedicated to embracing waterfronts and strengthening the connection between land and water for all of our clients. MSA's waterfronts team includes professionals skilled at transforming dreams into reality. Our depth of expertise applicable to any project. Our waterfront specialists are contributing authors to the recently revised "ASCE Manual No. 50: Planning and Design Guidelines for Small Craft Harbors," and as a group, we have over 75 years of waterfront development experience. We're MSA's roots reach back to 1919. Our firm now consists of over 450 planners, landscape architects, designers, dedicated to helping you maximize the value of engineers, architects, landscape architects, planners, funding experts, engineers, financial advisors and surveyors some of your most powerful assets and creating surveyors, GIS experts and environmental scientists. MSA excels at provide a cohesive, comprehensive team and engaging, enticing places for your community. helping clients identify grant and funding sources and then delivering high -quality, cost-effective solutions. MSA will team with Anchor QEA and Westbrook to complete your project. Our three firms have worked together previously on projects and have established working relationships, meaning we know how to operate as one cohesive team to support the City, all led by Project Manager Dan Williams. sZj� ANCHOR Anchor QEA is a national environmental science and engineering firm that specializes in aquatic, shoreline, and water resource projects, including coastal OEA 4 engineering and flood risk management. Anchor QEA provides the full range of expertise to efficiently improve the resiliency of coastal communities. Their team has extensive experience working along the Great Lakes coasts and have worked closely with both state and federal agencies to ensure the successful delivery of local projects for more than 15 years. QEA has worked on some of the largest living shoreline projects in the United States. Westbrook is a locally owned, Wisconsin -based engineering firm that was established in 1974 with a staff of over 25 professionals. They excel in transportation W E S T B R 0 0 K engineering and highway, municipal, and structural design. A major sector of their work is marine based, working on the Great Lakes' coastal areas and the Associated 1.9 sneers. 1— major river systems throughout the Midwest. They maintain relationships with many of the major marine contractors in the Midwest. Westbrook incorporates the latest, cutting -edge design and drafting hardware and analysis software coupled with high -caliber experience and know-how. 2 MSAI PROJECTTEAM Full resumes can be found in the Appendix. Dan Williams, PLA, ASLA, AHLP, AMI O MSA Project Manager With over 35 years of experience, Dan has managed and directed design for over 30 award -winning projects, including five national recipients. He is also a contributing author to the recently revised "ASCE Manual No. 50: Planning and Design Guidelines for Small Craft Harbors." Clients seek out Dan's extensive waterfront knowledge and expertise as well as his ability to keep projects on track. Dan successfully manages the quality completion of the projects he works on, including the MSA projects listed in Section D - Similar Projects. Each of these projects were completed on time and within budget. G MSA David Patten, PLA, ASLA, CLARB Landscape Architect David is a senior landscape architect with 25 years of experience based in MSA's St. Paul office. O MSA Marcus Rue, PE Project Engineer Marcus is an experienced engineer with a versatile history of working in the civil engineering industry. He is also an Association of Marina Industries (AMI) Certified Clean & Resilient Marina Professional — one of only 166 professionals in the entire country to hold this certification. O MSA Curt Schley, PLS Project Surveyor/Drone P h otog ra m metry Curt is responsible for field and office operations of MSA's municipal surveying services in Minnesota. liO MSA Kevin Burns Construction Administration Kevin has 21 years of work experience as a construction inspector and technician. He has extensive experience with construction project management, field inspection and surveying, and has worked with municipalities all over the state of Minnesota. W FS�TBR 0 Andy Knutson, PE, SE Chief Structural Engineer Andy's areas of expertise include the design of marine/coastal structures. He is an OSHA Qualified Person and is familiar with all applicable structural design codes. W ESTBROON Julie Porter, PE Structural Project Manager Julie specializes in earth retention design, designing and managing many challenging temporary and permanent earth retention projects in difficult soils with large surcharges, including braced cuts, ground anchors, soil nail walls, marine walls including wave forces, and many others. )2, ANCHOR Z QEA t ' Laura Rozumalski, PE H&H Engineer Laura is a principal engineer with more than 20 years of experience in H&H assessments, stream rehabilitation, fluvial systems analysis, and floodplain evaluations. ,, �Q,ANCHOR Z QEA Cole Bales, PE Geotechnical Engineer Cole is a geotechnical engineer with more than 13 years of experience focused on infrastructure evaluation, rehabilitation, and development in the underground, heavy civil, and water resource sectors. He will lead the geotechnical evaluations for the shoreline access design. We understand that upon contract finalization, assignment to work others beyond those identified must be approved by the City in writing. Our team has no conflicts of interest to identify. MSA I PROJ ECT TEAM 3 - �� _ - ^ v �� _ _ __'� a -.ram 'i�-��•+e. a �� 40;: , '� ` �'—Iwo f Creative Visioning PROJECT Master Plan Design HIGHLIGHTS Engineering and Implementation REFERENCE Morgan McCallister City Engineer CONTACT P: (318) 329-2210 MONROE TRANSIENT MARINA MONROE, LA Similarities to your project: • Similar flood elevation • Similar ramp system for access Monroe is in north central Louisiana along the Ouachita River. This area of Louisiana is known as the outdoor capital of the United States. Hunting and fishing are the top recreational uses in the region. The City of Monroe reached out to the experts at MSA to develop a full -service marina to tap into an underutilized water base. The goal is to create a destination marina downtown at the RiverMarket facility. The RiverMarket was originally built in the 1970s as an outdoor entertainment venue. In the 1990s, wing boardwalks with covered canopies were added to both sides of the main platform to create a festival ground for farmers markets, art fairs, and other community events. The marina site was chosen to provide river access to and from boats to the RiverMarket and future downtown improvements such as boutique hotels, shops, music venues and restaurants. The marina master plan provides slips for 110 vessels, a floating ships store and restroom, fuel dock, and sanitary pumpout station. The master plan for the marina is similar to the RiverMarket with the floating building aligning with the main platform and the slips flanking each side. Phase 1 of the marina includes the north half of the slips with the building, fuel, and pumpout station. The project is currently in the construction document and permitting phase. The marina will be in place by the end of 2024. Future efforts will include submitting for a Boaters Infrastructure Grant (BIG) for the south half of the slips which will be dedicated to transient boaters. The City is currently developing a riverwalk, downtown streetscape enhancement plan, and new entertainment district that will be tied to the marina facility. MSA is excited to be a partner with a community that is going through a great transformation. Featured Project in Marina Dock Age Magazine, February 2024 Issue, "The Value of Vision" MSA WESTBROOK MSA I SIMILAR PROJECTS 5 .,K J�' 7! � i � .max. , • . � ...� Off wl WIN - ter. �• .� I PINT I •-i PROJECT Creative Visioning REFERENCE Joe Schepers, Executive Director Market Study Regional Water Resource Agency HIGHLIGHTS Evaluation of Multiple CONTACT (270) 687-8440 Alternatives 06. RM 1 MMMM 1 \� I Q am Bn y MARINA AND WATERFRONT MASTER PLAN OWENSBORO, KY Similarities to your project: • Prominent downtown location • Creation of a true waterfront amenity The City of Owensboro is located along the Ohio River in the Newburgh Pool. The City has transformed its core with major investments in the downtown and waterfront areas. The recent development of Smothers Park, a multi- million -dollar public waterfront with music and dance platforms, concessions, spray park, fountains, interactive playground, and many more attractions has set the tone for future connections to the river itself. The Owensboro Marina and Waterfront Master Plan is an effort to explore the feasibility of building a marina at the City's English Park. The plan diagrammed how the park could serve both as a park site within an excavated basin that could also provide in -water amenities. During the planning process, a second site was studied after discussions held during stakeholder and public presentations provided new insights on the exploration of other opportunities. The Yeger Quarry was shown to have the potential to create a full -service 500-slip marina, with yacht club, dry stack storage and boat launch. Ultimately, a third site was added to the project which provides a transient facility with direct access to Smothers Park and the dynamic downtown atmosphere. With direct access to the new Riverwalk portion of the downtown waterfront, the transient facility was deemed an immediate need and is currently in the design and engineering phase. MSAwas successful in procuring a $1.5-million Boater's Infrastructure Grant (BIG) for the transient marina. MSA I SIMILAR PROJECTS 7 PROJECTAPPROACH The City of Stillwater is looking to create a public courtesy dock at Bridgeview Park as part of the St. Croix Loop Trail. The 300-lineal-foot dock is to include two (2) fishing/observation piers for public use. The river datum indicates that the elevation at the top of the bluff is 692.5' and the low water elevation 675', for an elevation change of approximately 17.5 feet. The courtesy dock is planned to be a floating system with steel pile pole anchorage. A gangway system will provide access from the top of the bluff near the Shoddy Mill and Bergstein Warehouse buildings to the floating dock. TASK 1 — PRE -DESIGN MEETING AND PREPARATION The MSA team will meet with the City to further hone the process for the project. Our team will investigate and prepare the information required to prepare plans and specifications to receive permits and to build the courtesy dock and gangway/walk connection. Task 1.1 Facilitate Kick-off Meeting — Our team will host a project kick-off meeting with the City to discuss the overall project, goals, needs, opportunities, and the required steps for permitting the courtesy dock. This meeting will allow the City to meet to review the project and design expectations. Task 1.2 Conduct Regular Meetings — Our team will work with the City to determine frequency of project meetings. It is anticipated that regular monthly meetings will occur up to construction, at which time the frequency may be up to bi-weekly. Regular meetings will be virtual unless requested to be held in person by the City. MSA will attend up to four (4) in -person meetings. Task 1.3 Geotechnical Analysis — Our team will collect up to four (4) soil boring sample sites for geotechnical analysis of conditions for driving steel pile pole supports for the anchorage of the floating courtesy dock and gangway platform structure. Task 1.4 Topographic Survey and Bathymetry — Our team will complete a site survey around the Shoddy Mill and Bergstein Warehouse buildings. We will collect in -water bathymetry of the riverbed up to 100' from the shoreline and 100' from either end of the proposed courtesy dock as shown on the plan in the RFP provided by the City. Task 1.5 Review Environmental Documents — Our team will review pertinent a synopsis of the information pertinent to the project. Task 1.6 Hydraulic Analysis — Our team will prepare a hydraulic analysis of the St. Croix River to determine the velocity of the river and the effects on the courtesy dock pile anchorage. The analysis will include low- to high-water events and worst -case scenarios of debris impact and water velocity. TASK 2 — DESIGN DEVELOPMENT Our team will work with the City to develop a plan for the courtesy dock, gangway and walk connections to meet the needs of the community, provide accessible connectivity, and to provide a contextual design that reflects the ethos of Stillwater. We will provide sound design solutions that will reduce the required amount of gangway platforms with gangways up to 80' in length, meet ADA requirements for marina/dock facilities, create an aesthetic reflective of the community, follow regulatory guidelines, and provide marketing materials for community consumption. Task 2.1 Analyze Options for Dock and Walks — Our team will work with the City to refine the design of the courtesy dock, gangways, gangway platforms, and connecting walks. We will provide precedent images to assist in determining what aesthetics fit best in Stillwater. We will discuss amenities such, as but not limited to, bench seating, lighting, banners, landscape, and other features which the City may want to include in the project. Task 2.2 60% Review Documents and Costs — Our team will develop Plans, Specifications, and Estimates (PS&E) documents to a 60% review -level package. The 60% review documents will include, but not be limited to, existing site conditions, erosion control, layout, grading, dock layout, utilities, landscape, dock details, gangway details, gangway platform details, and site details. The 60% PS&E will be used in discussions and applications with regulatory agencies. TASK 3 — PERMIT ASSISTANCE MSA will provide permit assistance to the City, leading the project process for informing and applying for permits required by regulatory agencies for the courtesy dock and related work. Our approach is to meet early in the design process to reduce or eliminate potential oversights that might not be permittable. We typically meet with agencies during the environmental documentation provided by the City. We will evaluate the data and provide design development stage of the project. MSA I APPROACH, TIMELINE & COST Task 3.1 Pre -Application Meetings — MSAwill schedule pre -permit application meetings with, but not limited to, the MN Pollution Control Agency (MPCA), Middle St. Croix Water Management Organization (MSCWMO), MN Dept. of Natural Resources (MN DNR), U.S. Army Corps of Engineers (USACE), and MN State Historical Preservation Office (SHPO). We will present the 60% documents for the project as a resource for the Q&A portion of the permit applications. Task 3.2 Regulatory Agencies Meetings — MSA will work with regulatory agencies to establish milestone application review meetings. Meetings will be virtual. Task 3.3 Permit Application Submittals — After coordination with regulatory agencies on the requirements for permitting, MSA will submit applications to required agencies as needed. Task 3.4 Permit Approvals — MSA will coordinate efforts of record -keeping of the approved permits. IHJK 4 — CONSTRUCTION DOCUMENTS Task 4.190% Review Documents and Costs— Ourteam will modify the PS&E documents upon review and comments from the City at the 60% document phase. Task 4.2 Final PS&E — Our team will prepare final plans and the Project Manual for bidding the project. We can provide the City the Project Manual or coordinate the bid posting via Quest. TASK 5 — BID SERVICES Task 5.1 - Bid Services — MSA will provide technical support in answering bid questions, prepare addendums, and respond with clarifications as needed. Task 5.2 - Review Bids — MSA will review all bids and provide the City a recommendation for award. TASK 6 — CONSTRUCTION ADMINISTRATION/OBSERVATION Task 6.1 Conduct Preconstruction Meeting — MSA will manage a preconstruction meeting with the contractor and City to discuss project intent, site constraints and materials storage areas. Task 6.2 Construction Survey and Inspection — MSA will provide the contractor project staking and survey. We will provide inspection for site improvements as requested or required by the contractor. Task 6.3 Construction Administration — MSA will coordinate construction meetings with the contractor on a weekly basis. We will attend site visits as benchmark points during installation of the dock, gangways, and site work. We will review and approve Pay Applications and forward them to the City for final approval. MSA will prepare a project punch list at substantial completion of the project. We will complete the final punch list after any required construction improvements have taken place. At the conclusion of the project, MSA will provide the City record drawings of the project. PROJECT TIMELINE: TARGET MILESTONES IN BOLD (APPROXIMATE) City Council Approval and Project Award October 15, 2024 Task 1 — Kick-off and Project Due Diligence October — December 2025 Task 2 — Schematic Design January —April 2026 Task 3 — Permit Assistance March — October 2026 Task 4 —Construction Documents May — December 2026 Completion of Final Design (Bid Documents) December 19, 2025 Bid Project January 5, 2026 Task 5 — Bid Services January — February 2026 Task 6 — Construction Administration/Observation March — December 2026 Final Construction Completion December 18, 2026 MSA I APPROACH, TIMELINE & COST 9 PROPOSED COMPENSATION TASK Task 1 - Kick Off and Project Due Diligence FEE $54,750 REIMBURSABLES $4,500 Task 2 - Schematic Design $57,705 $1,000 Task 3 - Permit Assistance $16,280 $1,000 Task 4 - Construction Documents $82,620 $2,500 Task 5 - Bid Assistance $12,590 $500 Task 6 - Construction Administration/ Observation $47,440 $5,500 Subtotal $271,385 $15,000 Total Compensation $286,385 See the Appendix for a detailed cost breakdown. 10 MSA J APPROACH, TIMELINE & COST WateP'St tt a ftetlt f o 38 Parking Sta s 93Trailejr%talls 4 Lard Boat Launch EDUCATION B.S., Landscape Architect, University of Kentucky REGISTRATION & AFFILIATIONS • Professional Landscape Architect, WI, CO, IA • American Society of Landscape Architects (ASLA) • Alliance for Historic Landscape Preservation (AHLP) • Association of Marine Industries (AMI) EXPERTISE • Project Management • Marina/Waterfront Planning and Design • Park Master Plans • Park Planning PUBLICATIONS • Co -Author, Planning and Design Guidelines for Small Craft Harbors, ASCE Manuals and Reports on Engineering Practice No. 50 7, M Charter Slips 4@50' Slips '2 @ 50' 1 -1, ( c c t Potential Future Slips 28 @ 50' New Bre< Fairport Harbor Transient Marina, Fairport Harbor, OH Dan Williams, PLA, ASLA, AHLP, AMI S MSA PROJECT MANAGER With more than 35 years of landscape architectural experience, Dan takes pride in his ability to make every project, large or small, something special. He is energized by the challenges offered by each new site. Dan's design philosophy is uncomplicated and based on two foundational factors: understanding and vision. Understanding involves developing a solid comprehension of the environmental, social and economic factors related to a project. This knowledge provides a framework for building an inspiring vision for the landscape. Dan enjoys the energy of collaborating with others to create special places. He continues to grow professionally through interaction with teammates and clients as design solutions are tested. Dan thrives on the progression of thought process. He has managed and directed design for over 30 award -winning projects including five national recipients. SELECTED PROJECT EXPERTISE • Monroe Transient Marina, Monroe, LA • Riverfront and Marina, Owensboro, KY • Fairport Harbor Transient Marina, Fairport Harbor, OH • Apostle Islands Marina, Bayfield, WI • Dillon Marina and Park, Dillon, CO • Beach Drive Resiliency Project, Fox Point, WI • Pelican Bay Marina MP, Denver, CO* • Manitowoc Marina, Manitowoc, WI • Terrace Mtn. Resort Marina, Raystown Lake, PA • Port of Dubuque Marina, Dubuque, IA* • Alton Marina, Alton, IL* • Hoakalei Marina, Awa Beach, HI* • Chicago Harborfront Master Plan, Chicago, IL* • Hawn's Bridge Marina, Raystown Lake, PA* • Ocean Reef Marina, Panama City, Panama* • Schwiebert Park Transient Marina, Rock Island, IL • Tribute Marina, Dallas, TX* • Isle of Capri Casino Transient Dock, Bettendorf, IA • MWCD Master Plan, New Philadelphia, OH • Ashland Waterfront Master Plan, Ashland, WI* • Chatfield State Park Marina, Loveland, CO* • Waukegan Harbor Marina Renovation, Waukegan, IL* • Clarksville Marina, Clarksville, TN* • Egg Harbor Marina, Egg Harbor, WI* • Gills Rock Marina Feasibility Study, Gills Rock, WI* • Heyburn State Park/Chatcolet Marina, Coeur d'Alene, ID* MSA I APPENDIX 'Denotes experience with a prior firm. David Patten, PLA, ASLA, CLARB Landscape Architect O M SA David is a senior landscape architect with 25 years of experience based in MSAs St. Paul office. He has sat on several park and recreation boards. David delivers concise results from concept planning through final construction closeout to achieve consistent, successful project outcomes. Education B.L.A., Landscape Architecture, North Dakota State University; B.S., Environmental Design, North Dakota State University; A.S., Structo-Architectural Drafting and Design with AutoCAD, Northwest Technical Institute; Pre- Architecture/Pre-Landscape Architecture, University of Minnesota Registration Professional Landscape Architect, MN, WI, IA, SD, MI, TX, AZ, CO American Society of Landscape Architects Council of Landscape Architectural Registration Boards Selected Project Experience • Mississippi Crossings Accessible Boat Dock Access, Champlin, MN • City Park Improvements, Lac La Belle Boat Launch, Oconomowoc, WI • Park Drive Boat Launch, Greek Lake, WI • Water Trail Feasibility Study, Dayton, MN o Marcus Rue, PE Project Engineer K� 1 l Li M et Curt Schley, PLS O M SA Project Surveyor C<�ji MSA Marcus is an experienced engineer with a versatile history of working in the civil engineering industry. He has worked on a variety of waterfront projects including the two projects featured in our main proposal — Owensboro Transient Dock and Monroe Marina. His experience includes the design of utilities, site plans, details, and grading plans. Marcus is well versed in standard construction practices for the public sector. He is also an Association of Marina Industries Certified Clean & Resilient Marina Professional — one of only 166 professionals in the entire country to hold this certification. Education B.S., Civil Engineering, University of Wisconsin -Platteville Registration & Certifications Professional Engineer, WI Association of Marina Industries - Certified Clean & Resilient Marina Professional Selected Project Experience • Monroe Transient Marina, Monroe, LA • Riverfront and Marina, Owensboro, KY • Fairport Harbor Transient Manna, Fairport Harbor, OH • Shoreline Resiliency Project, Fox Point, WI • Schwiebert Park Marina Renovation, Rock Island, IL • Shoreline Resilency Project, Fox Point, WI Curt is responsible forfield and office operations of MSAs municipal surveying services in Minnesota. He has numerous years of experience performing construction, topographic, America Land Title Association (ALTA) and cadastral surveys. He has assisted numerous private developers in drafting wetland delineation and mitigation as well. Education B.S., Technical Management, DeVry University A.A.S., Civil Engineering Technology, South Central Tech Registration Professional Land Surveyor, MN, WI Selected Project Experience • Gitchi Gami State Trail - Lusten Phase II Segment, Lusten, MN • PLSS Corner Perpetuation and Maintenance for North Half of T34N-R4W, Rusk County, WI • Silver Bay, Lake County, MN • River West Drive, Duluth, MN • Energy Park, Ramsey County, MN • Poppy Street/225th Avenue Reconstruction, Anoka County, MN • Flamingo Street/201It Avenue Reconstruction, Anoka County, MN MSA I APPENDIX Kevin Burns Construction Administration Al Andy Knutson, PE, SE Chief Structural Engineer OM SA WESTBR00K Kevin has 21 years of work experience as a construction inspector and technician. He has extensive experience with construction project management, field inspection and surveying, and has worked with municipalities all over the state of Minnesota. He provides project management and field services for a wide variety of construction projects including recreational development improvements. Education A.S., Aircraft Maintenance and Flight Engineer Specialist, United States Air Force Selected Project Experience • Scenic State Park WWTP Replacement Facility Plan Design and Construction, MnDNR • CSAH 25 Multi -use Trail, Lindstrom, MN • Deer Park WWTF Improvements, Deer Park, WI MSA I APPENDIX In November 1999, Mr. Knutson joined Westbrook Associated Engineers, Inc. as a Structural Design Engineer. He was promoted to the position of Project Manager in 2002 and Vice President in 2008. He is an OSHA Qualified Person and is familiar with all applicable structural design codes. Mr. Knutson's areas of expertise include the design of falsework systems, cofferdams, railroad and highway bridges, marine/ coastal structures, earth retaining structures, formwork, building design, and highway/railroad bridge demolition and erection design. Mr. Knutson is registered in 47 states including being registered as a Structural Engineer in Illinois. Education M.S., Marquette University, Structural Engineering B.S., Marquette University, Civil Engineering Selected Project Experience • Floating Dock, Gangway Support System, National Eagle Center, Wabasha, MN • Hanke Terminals Dockwall, La Crosse, WI • 7321 S. South Shore Dr. Shoreline Stabilization, Chicago, IL (Lake Michigan) • Merschman Fertilizer Mississippi River Terminal, Burlington, IA • Washburn Marina Bulkhead Wall Design, Washburn, WI (Lake Superior) Julie Porter, PE Structural Project Manager WESTBROOK In May 2010, Ms. Porter joined Westbrook Associated Engineers, Inc. She specializes in earth retention design, designing and managing many challenging temporary and permanent earth retention projects in difficult soils with large surcharges, including braced cuts, ground anchors, soil nail walls, marine walls including wave forces, and many others. Ms. Porter has experience in permanent foundations designs for both deep and shallow foundations for bridge, heavy industrial, building, and marine projects. She is also skilled in construction engineering, including temporary bridge projects, temporary trestle causeways, bridge structure roll -ins, marine structures, barge rating, bridge demolition, girder erection, formwork and falsework projects, construction feasibility reports, and permitting. Her experience includes analyzing and rating existing bridge structures, new bridge design, and bridge rehabilitation projects for both highway and railway structures. Education M.S., Marquette University, Civil Engineering B.S., Marquette University, Civil Engineering Selected Project Experience • Floating Dock, Gangway Support System, National Eagle Center, Wabasha, MN • 7321 S. South Shore Dr. Shoreline Stabilization, Chicago, IL (Lake Michigan) kzANCHOR QEA Laura Rozumalski, PE H&H Engineer Laura is a principal engineer with more than 20 years of experience in H&H assessments, stream rehabilitation, fluvial systems analysis, and floodplain evaluations. Her background includes a BS in Geology and Geophysics as well as an MS in Water Resources Management and an MS Civil and Environmental Engineering. She will serve as the principal -in -charge for the geotechnical evaluation and H&H analysis. Laura founded FreshWater Engineering in 2014, working as both president and principal engineer before merging the company with Anchor QEA in 2021. She has led multi -million dollar wetland restoration projects for the US Army Corps of Engineers as well as stream rehabilitation efforts in southern Wisconsin and a range of H&H work for private clients. kzANCHOR QEA w Cole Bales, PE Geotechnical Engineer Cole is a geotechnical engineer with more than 13 years of experience focused on infrastructure evaluation, rehabilitation, and development in the underground, heavy civil, and water resource sectors. He will lead the geotechnical evaluations for the shoreline access design. Cole has led geotechnical design and investigation teams throughout his career. His areas of expertise include evaluation and design of infrastructure, geotechnical explorations and inspections, and safety and stability evaluations of dams, levees, and other critical structures. &"I r � a Why MSA? The MSA team has designed and constructed over 60 similar boat launches and parking facilities. We know what it takes to deliver an exceptional waterfront project that is both resilient and enhances the user experience. The MSA team has significant project expertise in the rehabilitation and reconstruction of boat launches along with extensive experience in parking lot design and stormwater management. Our boat access design expertise is supported by the fact that our professionals are also avid boaters who understand how a great boat launch should function. We are familiar with the applicable county, MnDNR and other state permits that may be required for this project. MSA is an active contributor to the States Organization for Boating Access (SOBA) and the Association of Marina Industries (AM I). Our waterfront team's expertise and work has been recognized by SOBA and Marina Dock Age Magazine, the latter of which features a regular column authored by MSA on waterfront design trends and best practices. Planning We listen to our clients and help translate concepts into reality. Understanding the needs for a successful operation, we discuss your goals and develop a roadmap for their success. Engineering Marina and associated waterfront development projects are different from most upland projects. Our engineers understand the challenges and have the experience to provide sustainable and cost-effective solutions for your marina needs. Permitting Obtaining permits from regulatory agencies can be a prerequisite to successfully completing a marina project. Ourteam has developed supporting data, communicated effectively with regulators, assembled the applications, and in turn, has successfully obtained permits throughout the United States. Funding Assistance We turn over every stone to find both public and private sources to help you fund your project. MSA knows the ins and outs of a variety of funding programs and can help bundle funding sources, manage timelines, and take care of any details to satisfy funding requirements. MSA's Waterfront Project Locations This project was featured at the 2023 SOBA Conference and in a recent feature article in Marina Dock Age Magazine in their May -June 2024 Issue. City Park Improvements, Oconomowoc, WI Improvements include a new expanded and renovated asphalt parking lot, underground stormwater, rain garden, retaining wall and railing, general site grading and demolition, boat launch expansion and repair to existing launches, pier improvements, site lighting and electrical and site restoration — all in a prominent downtown area. Other amenity upgrades include a new kayak/canoe launch with offloading parking stalls, an accessible concrete walk, parking stalls for emergency services, and a beach access mat. Future restroom improvements are planned within the existing park bandstand as well as a new concession building with a rental counter. MSA helped the City secure a $1.2 million grant for the project. MSA I APPENDIX ADDITIONAL MARINA EXPERIENCE *. 4-3 .• ••� •4-3 • 4-3 . • .. • Alton Marina, Alton, IL Apostle Islands Marina, Bayfield, WI Ashland Marina, Ashland, WI* Ashland Ore Dock Master Plan, Ashland, WI* Ashland Waterfront Master Plan, Ashland, WI* Bay Harbor Resort, Bay Harbor, MI* Central Arkansas Water, Little Rock, AR Chatcolet Marina, Coeur d'Alene, ID* Chatfield Marina Impact Study, Littleton, CO* Pelican Bay Marina, Denver, CO Chicago Park District Lakefront Harbor Plan, Chicago, IL* Chicago Park 31s' St. Pool, Chicago, IL Clarksville Marina and Liberty Park, Clarksville, TN* Cleveland Waterfront Master Plan, Cleveland, OH* Clinton Marina Renovations, Clinton, IA* Crab Orchard National Wildlife Refuge Marina, Marion, IL* Dillon Marina and Park, Dillon, CO Egg Harbor Marina, Egg Harbor, WI* English Jim's Marina, Daytona Beach, FL Gills Rock Marina Feasibility Study, Gills Rock, WI* Great Lakes Aquarium/Discovery World, Milwaukee, WI* Halifax Harbor Assessment, Daytona Beach, FL Harbor Club Marina, Sturgeon Bay, WI Hawn's Bridge Marina, Raystown Lake, PA Heritage Harbor Marina, Floating Building, Ottawa, IL* Hoakalei/Ocean Pointe, Ewa Beach, HI' Horseshoe Bay Farms Resort, Egg Harbor, WI Isle of Capri Casino Transient Dock, Bettendorf, IA Lake Poygan Wetlands Restoration, Winneconne, WI *Denotes team member experience with a prior firm. MSA I APPENDIX ADDITIONAL MARINA EXPERIENCE (CONTINUED) Lakeshore State Park, Milwaukee, WI La Pointe Waterfront Master Plan, Madeline Island, WI Lummi Nation - Fisherman's Cove, Bellingham, WA* Madison Rowing Club, Madison, WI Manitowoc Marina, Manitowoc, WI McKinley Marina, Milwaukee, WI MWCD Master Plan, New Philadelphia, OH Northern Great Lakes Visitor Center, Ashland, WI Ocean Reef, Panama City, Panama* Oshkosh Riverfront Design Guidelines, Oshkosh, WI* Owensboro Marina Master Plan, Owensboro, KY Paducah Riverfront, Paducah, KY* Pauly Breakwall Replacement, Pipe, WI Pikes Bay Marina, Bayfield, WI* Port of Dubuque Transient Marina, Dubuque, IA* Port Washington Marina, Port Washington, WI* Reefpointe Marina, Racine, WI* Rend Lake Marina Concept Development, Feasibility and Market Study, Jefferson County, IL Sand Island Recreation Area, Honolulu, HI* Schwiebert Park Transient Marina, Rock Island, IL South Pier/Blue Harbor Resort, Sheboygan, WI* South Padre Island Marina Reconstruction Tribute Marina, Dallas, TX Trinity River Vision Safety Plan, Fort Worth, TX University of Wisconsin Shoreline Restoration, Madison, WI Vacamonte Beach, Vacamonte, Panama* Waukegan Harbor Marina Renovation, Waukegan, IL* *Denotes team member experience with a prior firm. MSA I APPENDIX Why MSA? Being an active contributor to the waterfront development community is extremely important to us. By staying engaged, we're able to share our knowledge and learn from our peers on best practices — and then apply that knowledge to solve our clients' challenges. RELEVANT SPEAKING ENGAGEMENTS & PUBLICATIONS • National Outdoor Recreation Conference: "Indigenous Influences on Park Design" - 2019; "Baraboo River Corridor" - 2020; "Climate Change: Current Thinking for Recreational Spaces" - 2022, "Purposeful Outreach: Preserving Cultural Aspects in Park Planning" - 2024, "Inclusive Stakeholder Engagement to Restore Madison's Legacy Park" - 2024 American Society of Landscape Architects — Iowa Chapter Conference: "Indigenous Influences on Park Design & Planning" - 2022 Association of Marina Industries Conference: "Stormwater Plans, Practices and Payoffs" - 2022; "Planning the Perfect Marina from Concept to Compliance" - 2025 (Presentation accepted, presenting in January) Docks Expo Conference: "Creativity, Culture and Connectivity: The Winning Trifecta of Marina Marketing" - 2022, "Understanding the Marina Permitting Acquisition Process" - 2023, "Keeping Afloat with Marina Regulations and Codes" - 2024 States Organization for Boating Access Conference: "Redefined and Resilient: Fairport Harbor Transient Marina and Boat Launch" - 2022, "Stormwater Plans, Practices and Payoffs" - 2023, "Boat Launch Engineering - Site Considerations, Design Standards & Gool Ol' Common Sense" - 2024 Author: Marina Dock Age Magazine: "Digital Technology for Modern Marina Design" — March 2022; "Equitable Marina Design — ADA Standards for Safe Waterfront Use" - April 2022; "Stormwater Plans, Practices, and Payoffs" - May/June 2022; "Creativity, Culture and Connectivity — the Winning Trifecta of Marina Marketing" - July/August 2022; "Understanding the Marina Permitting Acquisition Process" - September 2022; "Knocking on FEMA's Door — a Practical Guide to Storm Readiness and Resilience" - January/February 2023; "Epic Transformations at the Muskingum Watershed Conservation District" - March 2023, "Layouts, Lockdowns & Leading -edge Tech" - April 2023, "Boat Washing and the Environment — Is our Favorite Pastime Polluting our Waters?" - May/June 2023, "Appeasing the Modern Boater" — July/August 2023; "The 'Big Three' of Environmental Permitting & Compliance" - September 2023; "Breaking Waves, Building Havens — a Guide to Protection Against Natural and Manufactured Events" — January/February 2024; "The Value of Vision" - March 2024; "Amped. The Power of Safe, Compliant Marina Electrical Systems" -April 2024; "Anchoring Pollution — Marina BMPs for Stormwater Site Design, Conveyance, Storage & Filtration Systems" - May/June 2024; "Winter Happens — Is Your Marina Ready for What it May Deliver?" - September 2024 Co -Author, "ASCE Manual No. 50: Planning and Design Guidelines for Small Craft Harbors," Chapter 3 Guest Lecturer: University of Wisconsin College of Engineering: "Planning Process for Marina Design," Docks and Marinas Conference, - 2008, 2009, and 2010 xo. 1.1,1� 4 DETAILED COST BREAKDOWN Bridgeview Park Courtesy Dock Stillwater, MN Dan Williams David Patten Marcus Rue Kyrs Flynn Curt Schley Scott Olson Bob Uelmen WestbrookNISA Andy Knutson Julie Poner Engineer, sure Rcoumalsk Brent Teske • Nico LaBracka ' COI. Bales AndBarrett rew David Miller Project Manager Landscape Arch Civil Engineer Site Designer Survey Survey Survey Pr. Structural Sr. Structural Structure) Staff Pr. H&H Eng H&H Eng EIT Sr. Geotech Geotech EIT H&H CAD Reimbursables Hourly Rate Task 1 - Kick Off and Project Due Diligence $ 195 $ 170 $ 170 $ 100 $ 170 $ 145 $ 150 $ 256 $ 195 $ 145 $ 230 $ 220 $ 175 $ 150 $ 135 $ 120 20 16 8 8 4 40 10 30 18 0 8 12 0 20 110 0 $ 4,500 Task2- Schematic Design 16 24 20 120 0 0 16 48 0 22 0 44 32 23 118 $ 11000 Task 3- Permit Assistance 16 24 24 40 0 0 0 0 0 0 0 0 0 0 0 0$ 1,000 Task4- Construction Documents 40 40 24 200 0 0 0 20 112 100 0 0 0 0 0 0 $ 2,500 Task 5- Bid Assistance 16 8 20 10 0 0 0 8 6 0 0 0 0 0 0 0$ 500 Task 6- Construction Administration/Observation 16 60 16 0 0 0 0 68 32 16 0 0 0 0 0 0 $ 5,500 Total Hours 124 172 112 378 4 40 10 142 216 116 30 12 44 52 133 118 Total Laborl $ 24,180 1 $ 29,240 1 $ 19,040 1 $ 37.800 1 $ 680 1 $ 5,800 $ 1,500 $ 36,210 $ 42,120 $ 16,820 $ 6,900 $ 2,640 $ 7,700 $ 7,800 $ 17,955 $ 14,160 MSA Labor $ 118,240 Westbrook Labor $ 95,150 AnchorQEA Labor $ 57,155 Total Reimbursables $ 15,000 Task 1 -Kick Off and Project Due Diligence $ 3,900 $ 2,720 $ 1,360 $ 800 $ 680 $ 5,800 $ 1,500 $ 7,650 $ 3,510 $ $ 1,840 $ 2,640 $ $ 3,000 $ 14,850 $ 4,500 $ 54,750 Task2- Schematic Design $ 3,120 $ 4,080 $ 3,400 $ 12,000 $ $ $ $ 4,080 $ 9,360 $ $ 5,060 $ $ 7,700 $ 4,800 $ 3,105 $ 1,000 $ 57,705 Task 3- Permit Assistance $ 3,120 $ 4,080 $ 4,080 $ 4,000 $ $ $ $ $ $ $ $ $ $ $ $ 1.000 $ 16,280 Task4- Construction Documents $ 7,800 $ 6,800 $ 4,080 $ 20,000 $ $ $ $ 5,100 $ 21,840 $ 14,500 $ $ $ $ $ $ 2,500 $ 82.620 Task 5-Bid Assistance $ 3,120 $ 1,360 $ 3,400 $ 1,000 $ $ $ $ 2,040 $ 1,170 $ $ $ $ $ $ $ 500 $ 12,590 Task 6- Construction Administration/Observation $ 3,120 $ 10,200 $ 2,720 $ $ $ $ $ 17,340 $ 6,240 $ 2,320 $ $ $ $ $ $ 5,500 $ 47,.0 $ 15,000 $ 271,385 $ 286,385 We're excited at the opportunity to partner with the City on this transformational project. Thank you for considering the MSA team. MSA I APPENDIX �1 Water THE BIRTHPLACE OF MINNESOTA DATE: November 6, 2024 TO: Honorable Mayor and City Councilmembers FROM: Beth Wolf, City Clerk SUBJECT: Proposed Charter Amendment and City Code Amendments DISCUSSION Council is reviewing a Charter Amendment tonight regarding the City assessing unpaid fees such as planning application and escrow fees, abatement costs, building permit fees, license fees, street lighting utility fees, trash and recycling service fees and administrative civil penalties charges. The City has the ability to have these unpaid fees added to the property taxes for the property owner as long as there is proper authority in state law or the City Charter. City Attorney found two locations in the city code that need to be updated to reflect this Charter amendment, see attached ordinances. RECOMMENDATION Staff recommends Council approve the 1 St reading of both Ordinances to complement the Charter amendment. ACTION REQUESTED If Council concurs with staff recommendation, they should pass a motion approving the 1st reading of the Ordinance amending City Code Chapter 22, Article IV, Section 22- 113 regarding collection of waste disposal fees; and Ordinance amending and renumbering Chapter 10, Article II, Section 10-94 to Chapter 10, Article III, Section 10- 150 regarding Abatements of Public Nuisance. City of Stillwater Washington County, Minnesota ORDINANCE NO. XXXX AN ORDINANCE AMENDING CHAPTER 22, ARTICLE IV, SECTION 22-113 OF THE CITY CODE OF THE CITY OF STILLWATER REGARDING COLLECTION OF WASTE DISPOSAL FEES The City Council of the City of Stillwater does ordain: SECTION 1 AMENDING. Section 22-113 of the Stillwater, MN City Code is hereby amended as follows: Sec. 22-113 Collection of Charges. In all residence buildings, it shall be the responsibility of the property owner to contract with the City's hauler to provide for the collection of the mixed municipal solid waste and recycling in accordance with this article. The property owner shall be responsible and liable hereunder whether or not the owner occupies or resides in the building and whether or not the premises is leased or rented to another. If an Owner fails to pay the rates properly billed for waste collection, the City may assess the unpaid collection fees against the property pursuant to Minn. Stat. § 443.29, as may be amended from time to time. SECTION 2 SAVING. In all other ways, the Stillwater City Code shall remain in full force and effect. SECTION 3 SUMMARY PUBLICATION. Pursuant to Minn. Stat. § 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance: The text amendment adopted by the City Council on , 202_ modifies the City Ordinance to clarify that all unpaid fees for waste collection may be specially assessed against the property pursuant to Minnesota State Statutes Section 443.29. Adopted by the City Council of the City of Stillwater this day of , 202_ CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk City of Stillwater Washington County, Minnesota ORDINANCE NO. XXX AN ORDINANCE AMENDING AND RENUMBERING CHAPTER 10, ARTICLE II, SECTION 10-94 TO CHAPTER 10, ARTICLE III, SECTION 10-150 OF THE CITY CODE OF THE CITY OF STILLWATER REGARDING ABATEMENTS OF PUBLIC NUISANCE The City Council of the City of Stillwater does ordain: SECTION 1 Renumbered and AMENDMENT. Section 10-94 of the Stillwater City Code, is hereby renumbered to Article III Section 10-150 of the Stillwater Code, and amended as follows: ARTICLE III. ABATEMENT Sec. 10-150 Abatement Procedure. (a) Emergency abatement. Whenever the City is made aware of the existence of a public nuisance, the City will cause to be inspected the property on which it is alleged that such a public nuisance exists. Should the Enforcement Officer determine that a public nuisance exists and that the public health, safety or welfare may be in immediate danger, then emergency abatement procedures will be implemented and the City may cause the nuisance to be removed or abated. When emergency abatement is authorized, notice to the owner, agent or occupant of the property is not required. Following emergency abatement, the City will post a notice on the property describing the action taken to abate the nuisance. (b) Notice when emergency abatement is not required. If, after inspecting the property, the Enforcement Officer declares the existence of a public nuisance but the nature of the nuisance is not such as to require emergency abatement of the nuisance, the Enforcement Officer will serve a notice on the owner or responsible party, by regular mail, or by personal service, ordering the owner or responsible party to remove the public nuisance. The notice will contain the following information: (1) Description of the property upon which the nuisance is situated; (2) The nature of the nuisance to be abated; (3) State that in the event the owner or responsible party does not comply with the notice, the necessary work may be performed by the City; (4) State that if the owner or responsible party does not pay for the expense, the cost of the work will be assessed against the property; and (5) A compliance deadline. The notice will require that the public nuisance must be removed within 48 hours after the date of receipt of the notice unless another compliance deadline is stated. If the owner of the property or responsible party cannot be found, the notice will be posted on the property for a period of 48 hours, after which period the City may perform any necessary work. Notice by regular mail and notice by posting may be done simultaneously. (c) Disclosure of responsible party. Upon the request of the Enforcement Officer, an owner or responsible party shall disclose the name of any other owner or responsible party known including the person for whom he or she is acting, from whom he or she is leasing the property, to whom he or she is leasing the property, or with whom he or she has any conveyancing contract. (d) Access for inspection. An owner or responsible party shall, upon the request of the Enforcement Officer, provide the officer with access to all interior portions of any occupied or unoccupied building in order to permit the officer to make a complete inspection. The Enforcement Officer is authorized to enter in or upon any property or structure for the purpose of enforcing and ensuring compliance with the provisions of this section. (e) Abatement by City. If the public nuisance has not been removed or resolved by the compliance deadline, the City has the authority to enter upon the property and abate the public nuisance. In abating the nuisance, the City may go to whatever extent necessary to complete the abatement of the public nuisance, including obtaining a court order. The City may call upon any of the City departments or divisions for whatever assistance is deemed necessary or may by private contract cause the abatement of the public nuisance. If any material derived from the abatement is salvageable, and no notice of appeal is received by the City pursuant to this section, the City may sell the salvaged material at private or public sale with the proceeds from the sale going to the City's community development. (0 Abatement invoice. If the City performs the work pursuant to this section, the City will maintain a record showing the cost of the work attributable to each separate lot and parcel, including administrative costs. Abatement costs shall include, but are not limited to, the cost of the abatement, the cost of investigation, such as title searches, inspection and testing, the cost of notification, filing costs and administrative costs, including an overhead charge of up to 25 percent for administrative costs. (g) Appeals. An owner or responsible party may appeal a compliance letter for an abatement action by following the procedures set forth in Chapter 2, Article VI, Division 2. Any personal property of value or salvageable property coming into possession of the City during the course of the abatement pursuant to this section will be stored by the City pending the outcome of the appeal. (h) Assessments. If an owner or responsible party fails to pay the total cost listed on the abatement invoice provided by the City under this section, the City may assess the abatement costs against the property pursuant to Minn. Stat. � 429.101 Subd. 1(3). as may be amended from time to time. SECTION 2 SAVING. In all other ways, the Stillwater City Code shall remain in full force and effect. 2 SECTION 3 SUMMARY PUBLICATION. Pursuant to Minn. Stat. § 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available, without cost, at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance: The text amendment and renumbering adopted by the Stillwater City Council on 2024 modifies and renumbers the City Ordinance to clarify that all abatements performed by the City may be specially assessed against the property pursuant to Minnesota State Statutes Section 429.101. SECTION 4 EFFECTIVE DATE. This Ordinance shall be effective after its passage and publication according to law. Adopted by the City Council of the City of Stillwater this _th day of , 202_. ATTEST: Beth Wolf, City Clerk CITY OF STILLWATER Ted Kozlowski, Mayor 3 �1 1 Water THE BIRTHPLACE OF MINNES O TA DATE: November 6, 2024 TO: Honorable Mayor and City Councilmembers FROM: Ben Gutknecht, Interim Community Development Director SUBJECT: Case No. CD 2022-19: Chapel Hill Flats (Landucci Construction) Zoning Approval Extension Request DISCUSSION Landucci Construction received approvals on October 4, 2024 for a Conditional Use Permit for the construction of a 2-story 21-unit market -rate apartment building on vacant property located at the northeast corner of 3rd St. N. and Myrtle St. Landucci Construction has requested an extension to their Zoning Approval Expiration Date for Chapel Hill Flats. The planning approvals stated that the approvals would expire and become null and void 24 months after the date on which it is approved unless the action permitted has been complete. The original project approval was granted on October 4, 2022 and expired on October 4, 2024. No alternative timeframes were specified as a condition of approval as part of the zoning approval. On June 18, 2024, the Applicant requested a two-year extension from the original expiration date. The request was denied by the City Council at that time and therefore, his project approvals expired on October 4, 2024. The Applicant has renewed his request for an extension. To provide some context on the timeframe since original project approval, various amendments were requested by the Developer as listed below. Date Request Action May/June 2023 Increased Height/Size for Approved Elevator and Stair Tower (in order to meet Building Code Requirements) September through Add Balconies in Required Denied November 2023 Setback June 18, 2024 Planning Permit Approval Denied Extension Request Staff should clarify that the amendment that was approved did not extend the original zoning approval deadline. Finally, it is hereby noted that City Staff has already completed Plan Review for the Building Permit, but the Developer did not pay for said Plan Review Fee. Staff issued Administrative Citations for failure to pay the Plan Review, which fees were also unpaid, and the Council has assessed the unpaid citations to the Property, which cover the Plan Review fees. RECOMMENDATION The request before the Council tonight does not propose any changes to originally approved project. Should the City Council approve the extension Staff has included a draft resolution. As part of the Resolution, City Staff is recommending that the Applicant meet with Staff to develop a Project Timeline which must be approval by City Staff by December 5, 2024 and further requiring the Applicant to comply with the Project Timeline, as well as other terms and conditions. ACTION REQUESTED Approve or Deny the Resolution for the extension for completion for Chapel Hill Flats. City of Stillwater Washington County, Minnesota RESOLUTION 2024-130 RESOLUTION APPROVING REQUEST FOR ZONING APPROVAL EXPIRATION DATE EXTENSION FOR CHAPEL HILL FLATS AT 107 3RD ST N (LANDUCCI CONSTRUCTION) CASE NO. CD 2022-19 WHEREAS, Landucci Construction ("Developer") received zoning approval of a Conditional Use Permit on October 4, 2022 for a 21-unit apartment project ("the Project") WHEREAS, a condition of approval was that the project be completed within 24 months of approval; and WHEREAS, Developer has requested an extension of the completion date, which shall be provided in a Project Timeline submitted by the Developer and approved by the City Staff no later than December 5, 2024; and NOW THEREFORE BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota, the date of completion of the project by October 4, 2024 is tolled, subject to the applicant providing a Project Timeline deemed acceptable by City Staff, for each portion of the Project, including the execution of a Stormwater Maintenance Agreement, Application Fee payment, Pre -construction meeting date, completion of grading, installation of utilities, substantial completion of building, certificate of occupancy, and other relevant milestones by December 5, 2024 and complying with the Project Timeline; Be it further resolved that if the applicant fails to comply with the Project Timeline, the Council may revoke the Conditional Use Permit, CD2022-19. Adopted by the Stillwater City Council this 6th day of November, 2024. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk (�,[,.Ilwater The Birthplace of Minnesota J WORKSHOP MEETING CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 216 41h Street N, Stillwater, MN 55082 651-430-8800 www.stillwatermn.gov AGENDA CITY COUNCIL MEETING November 6, 2024 1. Downtown Parking Master Sign Plan 2. Lakeview Hospital Concept Plan Review 3. Cannabis Businesses/Uses IV. STAFF REPORTS 4. Public Works Director 5. Police Chief 6. Library Director 7. IT Manager 8. Human Resources Director 9. Fire Chief 10. Finance Director 11. Interim Community Development Director 12. City Clerk 13. City Attorney 14. City Administrator V. RECESS REGULAR MEETING VI. CALL TO ORDER VII. ROLL CALL Vill. PLEDGE OF ALLEGIANCE IX. RECOGNITIONS OR PRESENTATIONS 15. 2024 Heritage Preservation Commission Awards 4:30 P.M. 7:00 P.M. X. OPEN FORUM — the open forum allows the public to address council on subjects which are not a part of the meeting. Council may take action, reply or give direction to staff. Please limit your comments to 5 minutes or less. XI. CONSENT AGENDA — these items are considered routine and will be enacted by one motion with no discussion. Anyone may request an item to be removed from the consent agenda and considered separately. 16. October 15, 2024 Regular Meeting Minutes 17. Payment of Bills 18. 2025 Street Improvement Project Survey Agreement Amendment 19. Bridgeview Park Courtesy Docks Project Consulting Services Agreement 20. Charter Amendment for Section 15.11 - Ordinance 1st Reading 21. Curve Crest Blvd Utility Extension Project Approve Plans and Advertise for Bids - Resolution 22. Encroachment Agreement for 1465 Macey Way 23. Grant Applications for the Dutchtown Designation Study Project 24. Hotel License for 402 Main St. S. 25. Police Department Purchase Request for Camera System and License Plate Reader 26. Rescind By-laws for Human Rights Commission and Downtown Parking Commission — Resolution 27. Short Term Home Rental License for 224 Main St S 28. Short Term Home Rental License for 302 Main St S 29. Stormwater Management Facilities Agreement and Access Easement for Mister Carwash 30. Third Amendment to Resolution and Order to Repair Structure at 1309 3rd St S — Resolution 31. Washington County ARPA Funds Agreement Amendment 32. Water Systems Study and PFAS Water Treatment Plant Facility Plan XII. PUBLIC HEARINGS —when addressing Council please limit your comments to 10 minutes orless. 33. Assessment of Service Charge to Businesses Located within the Special Service District in Downtown Stillwater — Resolution XIII. UNFINISHED BUSINESS XIV. NEW BUSINESS XV. COUNCIL REQUEST ITEMS XVI. ADJOURNMENT Page 2 of 2 City Council Meeting Agenda November 6, 2024 1 wa ter THE BIRTHPLACE OF MIN'.[ `>OTA > DATE: November 6, 2024 TO: Honorable Mayor and City Councilmembers FROM: Ben Gutknecht, Interim Community Development Director SUBJECT: Downtown Parking Master Sign Plan BACKGROUND/DISCUSSION The Establishment of a Master Sign Plan was identified by the Downtown Parking Commission as a Strategy to enhance customer experience. This Strategy was identified in combination with other customer service options, such as online permit/parking payment updates, as a means to enhance the customer experience. Over the past year, the Downtown Parking Commission and Staff have implemented the updated parking portal, including utilizing Passport Parking for onsite hourly parking and parking permits. Staff has also begun updating enforcement infrastructure to better track parking behavior and enforce. One of the last pieces to enhancing the customer experience is signage. Signage is both to help communicate and to improve enforcement for those utilizing Stillwater's parking infrastructure. Key priorities previously identified: 1. On street parking signage 2. Directional signage for Credit Card Terminal 3. General `pay zone' signage and supplemental passport signs 4. Lot identification and permit allowed/not allowed status The City has entered into a contract with TC2 to develop a Master Sign Plan for downtown parking. Staff has attached their presentation to this memo for review. Key deliverables that come from this presentation include, an inventory of existing signs and conditions, two options moving forward to build out signage, and next steps for this project. At their October 17, 2024 Meeting, the Downtown Parking Commission reviewed the presentation and discussed the Plan's ability to meet key parking signage strategies. The Commission concluded that the proposed sign design should be simple and consistent in design with existing signs and that the Plan addresses necessary guidelines for addressing identified parking signage goals. If approved, City Staff will move forward using these guidelines to develop sign specifications, sign and kiosk installation plan and schedule. RECOMMENDATION The Downtown Parking Commission recommended that the City Council approve the guidelines and strategies outlined in the Downtown Parking Sign Plan and Design Guidelines. They also recommend the approval of the sign graphic without the St. Croix River, allowing better consistency with existing signs and to avoid the creation of additional/competing branding. ACTION REQUESTED Approve the Master Sign Plan as presented and direct staff to begin implanting identified goals and strategies. lWat ONION ,J THE BIRTHPLACE OF MINNESOTA Downtown Parking Sign Plan & Design Guidelines November 2024 T62 TtAL-U Overview a) Project Goals + Background Information b) Existing Conditions c) Precedents & Best Practices d) Proposed Family of Signs & Concepts e) Next Steps a� TLAL— LI Downtown Stillwater Parking Sign Guidelines collaborative Project Goals & Background Td"MAL81LI Project Goals • Develop a family of signs • Create visible, simple and clear messaging • Recommend design standards and a placement plan • Enhance the user's experience • Avoid sign clutter D V 1 Parking W and Ramp w. Pay Six— Parkng Sgnage G Gateway Q Lage Gateway 0 on 6—A 300 !_Ft !�� aL TLAL— LI Downtown Stillwater Parking Sign Guidelines collaborative Background Information �Calnbrnela4 t00 Ynart al tlannla/ Comprehensive Plan & Downtown Stillwater Plan Passport Passport Inc. Best Practices DOWNTOWN PUBLIC PARKING SYSTEM EFFICIENCY STUDY 01.29.20 Stillwater Parking Study 2024 Site Visit Downtown Stillwater Parking Sign Guidelines Existing Conditions Td"MAL81LI Existing Parking Signage The current parking signage in Downtown Stillwater is diverse and a little disjointed. Regulatory Wayfinding Gateways Kiosks pp- sm '1VO 1 :a l� Downtown Stillwater Parking Sign Guidelines Parking Inventory 10 Directional Signs 2 Large Gateway Signs 11 Gateway/Entry Signs 7 Pay Stations Many Zone lDs, Regulatory, & On -Street Parking Signs Te"�' TLAL- U collaborative i aen. N � MU\be� y'St�• Z. 'm o• �N Sf � O 5tE N St -� Nelson St E. N 7� 0�. Parking Lots and Ramp ® Pay Stations Parking Signage Gateway 0 Large Gateway Directional 300 Ft Field Visit Findings • Visibility is low for pay terminals • Regulatory signage lacks consistency • Entry signs are branded, reproducible, and clear • Payment information is relatively simple and clear • Permit information is unclear or inconsistent • Gaps in pay terminal placement 1.2� �N1 -tit/ N collaborative ig lig ® Pay Stations No Pay Terminal -250 ft -500 ft Trails trt Precedents est Practices Td"MAL81LI Organization & Hierarchy Primary Signage Secondary Signage G TLAL- Ll collaborative Gateways & Kiosks Pay Stations & Pay Zones Directional Signage Downtown Stillwater Parking Sign Guidelines • 111 atell. ul T �. PUBLIC PARKING Pub PARKIM- . GARDEN STREET MAIN STREET L01 t' �� ♦♦♦� LOT -"�� L U Best Practices REk4 Keep it simple 4��' I Designed to enhance the ���:� r PUBLIC _ visibility of public parking lot r _ k PARKING i locations PAY BY APP TO ` Incorporate a brand N 'JOHOUR L1MlT Nk AALF r HISTORIC SNOQUALMIE lik - ■1@i loll inure now 40 �► .:. .i I J Best Practices • Should serve multiple purposes • Generally, provides shelter or protection from the weather. • Located at key nodes or at trailheads :F -Ii cp,� 9 Pay No . am � w Download,the-- HotSpot Parking app - E:rtcr - l4e Tani nutnbar bolo. la oarM . �` PAYQHERE-.,��r.. amg��VIRED ...... . LA— r 0 AI HotSpot Cash payment Ip .1110 ' allow NMI I Pay Here Public Parking �_ t♦ fps � � \ \ /r(aYj 0 � _�� a3asr �• 1 � Best Practices • Provide locations within walking distance of a parking lot. • Position stations strategically to ensure they are easily visible • Do not obstruct walkways • Be clear on messaging and payment S2. Pay Zone Signage QR Code Best Practices • User Familiarity: Have the QR code linked to a URL that demonstrates a clear relation to Stillwater • Deterrence: Locate warnings about punishment for tampering with QR codes near parking signs • Public Education: Increase user awareness of the issue and how to report any QR code tampering • Payment Method: Use familiar payment applications. Passport is used by Stillwater and St. Paul • Internal: Send out staff intermittently to check the integrity of QR codes and parking signs Downtown Stillwater Parking Sign Guidelines naaE I ' 4 fff 4 �n HARE _ ��1 ��• � �;�', .,, F OOD PARKING �� •' r opera It F Stale Thlatre _ s T Beaches/Marina ��pp i Ai— Jim V"L- Am -ter a' n J r� Best Practices a 1. � �. •� y.'•�,;.. "� Avoid sign clutter Locate signs on major throughfares where gateway signs are - _ not visible LU w . Proposed Family of Signs Td"MAL81LI r Proposed Family of Signs Objective • Keep it simple and cost effective (low cost/high benefit solutions) • Leverage approved branding (color palette, logo, font style, etc.) • Adhere to existing design standards for wayfinding • Create signs that are visible, but avoid designs that conflict with the surrounding environment (river and historic buildings) Logo Colors 0 11111111110— 0FFFFFF #074192 Background/Supporting Colors Additional Accent Colors Drop Down Titles /Highlights Icons &Search MM#436AA1 #BCD5F7 918a9613 #9AAE5F #CC4529 Font Semi -Transparent Image Overlay Arial Font Aria' Font in Black in Logo Blue No #FFFFFF $9000000 #074192 #465879 Q '� T� � o IAL_ e 1LI Downtown Stillwater Parking Sign Guidelines Proposed Family of Signs Primary P1. Gateways Alerts vehicle -drivers of a public parking facility. • Lot Name (Large & Small Entrance These signs should be located at the nearest entry • Time Restrictions (optional) Signage Signs) point of a parking facility. • Permit Restrictions (optional) P2. Kiosks Provides a central hub for information (beyond • Pay Zone (Limited in Use) parking) and serves as a formalized area for • QR Code payment. Could serve as a micro -mobility hub (e.g., • Time Restrictions bike parking). • Permit Restrictions • Liability • Wayfinding Maps • Ped/Bike Amenities (optional) Secondary S1. Pay Stations Provides a location for people to pay in person. • Pay Zone These are less formal as an informational hub, but • QR Code Signage clearly visible. • Time Restrictions • Permit Restrictions • Disclaimer S2. Pay Zones Provides people an option to pay via the mobile app. Pay Zone • QR Code • Disclaimer (optional) S3. On -Street Adhere to existing standards for on -street parking Time Restrictions Regulatory Signs located outside of pay zones. Directional D1. Vehicular Directional Directs vehicle -drivers to public parking facilities. • Public Parking ("P") and Directional Signage These signs should be strategically located at an Arrow Signage intersection and used sparingly. D2. Pedestrian Guides pedestrians to pay stations or kiosks. These • Pay Here Directional Arrow Directional Pay Station should be used sparingly. Signage Proposed Family of Signs Traditional Option Builds on existing designs Downtown Stillwater Parking Sign Guidelines P1. Gateways (Large) Gateway Entrance Redesign Includes new messaging to note time and permit restrictions Gateway Kiosk Redesign Provides a central hub for information (beyond parking) and serves as a formalized area for payment. These would be used sparingly. �d TLRL- U collaborative Downtown Stillwater Parking Sign Guidelines Purpose Intended to complement large gateway signs and to be positioned at the entrance of smaller parking lots. S1. Pay Stations —ir ms � Tri-Folds Provides more space to convey messages (payment information, disclaimers, wayfinding maps, etc.) Two -Sided Designed to be mounted on poles or buildings — less intrusive when ROW is limited Te " TLRL- LI collaborative Downtown Stillwater Parking Sign Guidelines S1. Pay Stations Recommendations Additional pay stations are needed: • There are seven stations currently in the field • The City has two extra stations that are currently inactive (in storage). • There is a need to add four more stations based on the proposed spacing guidelines. On Street Off Street iLAL- LI collaborative -2 pay station /block 1 pay station per 250 feet 1 pay station/parking Spaced 1 per 250 feet row and/or 1 per 50 spaces D� l� EMy a Gap �L. Pay Stations No Pay Terminal -250 ft -500 ft Trails n x 'isibility Issues S2. Pay Zones PAY WITH THE APP ®Passport Parking ZONE 0000 Recommendations • Continue to utilize existing signs in the short-term • Move/add signs based on proposed spacing guidelines • Upgrade signs in the next year to include large QR codes Type Location Passport Best Practices Stillwater Guidelines Pay Zones r. M ■ 40 'AM --- � AMA k On Street 1 sign per 5 spaces 1 sign per 8 to 10 spaces 1 sign per 10 to 15 spaces (or Off Street 1 sign per 10 spaces more depending on visibility of pay terminals) G Td Q� LAL— LI Downtown Stillwater Parking Sign Guidelines collaborative �4� Proposed Placement Plan for Gateway a n d Pay Stations The guidelines offer staff the flexibility to position signs as needed to optimize sight lines and accommodate right-of- way requirements. ■Tlllllll�l �lM Pav Statinn Parkina Lots Downtown Stillwater Parking Sign Guidelines D1. Directional Signage S3. On -Street Regulatory Signs (outside pay zones) Recommendations • Continue to utilize existing sings and standards. • Place signs in accordance with the Downtown lighting removal and placement plan. ai 0 CITY OF STILLWATER, MINNESOTA , N. CONSTRUCTION PLANS FOR CONCRETE REMOVAL, LIGHTING REMOVAL. CONDUIT INSTALLATION, SUBBASE PREPARATION, CONCRETE --^W- AND LIGHTING INSTALLATION DOWNTOWN LIGHTING IMPROVEMENTS CITY PROJECT NO 2022"07 SAP 169-020 013 LOCATED CHESTNUT ST FROM OLIVE ST TO MAIN ST (.° y11 •J S A P 169-101"012 ON MYRTLE ST FROM 3RD1 ST TO MAIN ST S A P 169 106 009 ON 214DT ST FROM MYRTLE ST TO MULBERRY ST S A P 169 010 D09 ON MAIN ST FROM 7D0' SOUTH OF NELSON ST TO ELM ST PROJLLT LOCATION . •.•' l/RIYWTEN 08**SOIA �4w •Mr'� •'�^J .gyp ...o. rwao.n..w• Tr SAP IMO :3 iAP +M•Waoi lAP Mi+MC+7 iAP rMO+000i Td TLRL- LI collaborative Downtown Stillwater Parking Sign Guidelines D1. Directional Signage High Visibility • Entry points — North, south, west • 3rd street Low Visibility • Main Street Intersections • Myrtle, Olive, Chestnut L- Lr collaborative Visibility No Sign �1111111110 Sign Purpose: These signs are intended for limited use to minimize sign clutter. Introducing more pay stations and their associated signage will help lessen the need for these signs. �l Pay J Station P) Pay Station l Next Steps Td"MAL8LI 1 Next Steps City staff will use the guidelines to develop sign specifications, a 7° 6° 5° replacement plan, and a ;: production/installation Z schedule. ' m PA MING1 D 4 HOUR I PAY AT PARKING KIOSK AIX 1 1 ilk PERMIT NOT ALL`3UBLIC P P 4 HOUR PARKING PERMIT NOT ALLOWED PAY HERE � Downtown Stillwater Parking Sign Guidelines S0 l 1 .1Water THE BIRTHPLACE OF MINNESOTA DATE: November 6, 2024 TO: Honorable Mayor and City Council FROM: Ben Gutknecht, Interim Community Development Director SUBJECT: CD 2024-003 — Concept Plan Review: HealthPartners Lakeview Hospital Campus (12239 62nd Street North at Intersection with Manning Avenue and 62nd Street North) BACKGROUND HealthPartners has submitted a Concept Plan Review request to develop a new Lakeview Hospital Campus at Manning Avenue and 62nd Street North, adjacent to State Highway 36. This proposal aligns with HealthPartners' vision of creating an integrated healthcare and wellness destination. Although the Comprehensive Plan designates this area as a Research and Development Park, a Zoning Amendment is required to proceed. Given this, the City Council retains full discretion over the approval of the zoning change. The City has proactively acquired easements for water and sewer connections to serve both the proposed Lakeview Site and the Central Commons Development. This Concept Plan is for review only, not formal approval, with City staff outlining the Project Overview, Land Use Application Process, and key Regulatory Considerations. Staff is seeking direction from the City Council on the following policy questions. 1. Is the Council open to considering this development, or is it incompatible with the surrounding area? 2. If open, does the Council support the current site layout and building size presented? 3. Are there specific revisions the Council suggests before moving forward? PROJECT OVERVIEW The proposed hospital campus covers a 64.04-acre site at the intersection of Highway 36 and Manning Avenue. The facility aims to enhance community health and well-being by focusing on advanced care in orthopedics, cardiology, and oncology, along with ambulatory surgery and imaging services. Plans include a 400,000-square-foot facility, with a 104-foot tower, 935 parking stalls, sustainable landscaping, trails, and open spaces that connect to local systems, promoting interaction with the natural environment. Access points are proposed at Manning Avenue and 62nd Street North with a realignment of 62nd Street North to improve neighborhood connectivity. The applicant is planning construction slated to begin in the second quarter of 2025. LAND USE APPLICATION PROCESS To help provide context for this discussion and highlight where we are in the overall review process, below is a general framework for the Land Use Application process that must be completed prior to construction. Staff should note that this is not all encompassing and could change based on formal submittal materials by the Applicant. 1. Concept Plan Review a. Currently at this step 2. Zoning Map Amendment 3. Site Plan Review 4. Conditional Use Permit 5. Lot Consolidation 6. Planned Unit Development 7. Easement Dedication/Vacation 8. Environmental Assessment Worksheet (EAW) As a note, several permits may be reviewed concurrently by the Planning Commission and City Council. KEY REGULATORY CONSIDERATIONS City Departments have identified three primary considerations when reviewing the concept proposal. The three considerations relate to Curve Crest Boulevard connection, access and circulation, and Traffic calming and safety. The proposed site access from Manning Avenue North and the realignment of 62nd Street North is inadequate and does not meet previous goals outlined by previous studies and the 2040 Comprehensive Planning efforts. The connection of Curve Crest Boulevard is a key infrastructure goal identified by the City in both the 2030 and 2040 Comprehensive Plan and in a 1998 Special Area Plan. Most recently, the connection has been identified as a vital link for trips to the proposed Lakeview Hospital facility from both the Trunk Highway 36 interchange with County Highway 15 and County Highway 5 corridor in the City of Stillwater's' 2040 Comprehensive Plan. Furthermore, the proposal does not appear consistent with adopted Fire Code requirements for access. Per Appendix D Fire Apparatus Access Roads (Section D104) of the Fire Code, a second access road to the development is required based on gross building size. SECTION D104 COMMERCIAL AND INDUSTRIAL DEVELOPMENTS D104.1 Buildings exceeding three stories or 30 feet in height. Buildmzs or facilities exceeding 30 feet (9144 min, or three stones in height shall have not fewer than two means of fire apparatus access for each structure D104.2 Buildings exceeding 62.000 square feet in area. Buildings or facilities havme a gross building area of more than 62.000 square feet (5760 m.') shall be provided with two separate and approtied fire apparatus access roads Exception: Proiects havmg a gross building area of up to 124.000 square feet (11 520 m) that have a smgle approved fire apparatus access road where all buildings are egtupped throughout with approved auromanc :prtn- kler nsrems D104.3 Remoteness. Where two fire apparatus access roads are required_ they shall be placed a distance apart equal to not less than one half of the length of the maximum overall diag- onal dimension of the lot of area to be sen•ed. measured in a straight line between accesses. 2. The Fire Department also noted that the proposed internal traffic calming measures as proposed in the presented site plan do not appear compliant with Fire Code and either need to be removed or updated to ensure adequate width and turning radius is achieved. COMPREHENSIVE PLAN CONSIDERATIONS (LAND USE MAP) The Comprehensive Plan guides this location as Research, Development Park which allows for a typical project size of 15,000 to 100,000 square feet and office buildings may range from 1 to 6 stores in height. This land use was created to allow for corporate centers, research facilities, education institutions, and medical campuses. ZONING REGULATORY CONSIDERATIONS Planning and Zoning Staff also wanted to note the following considerations from a Zoning perspective. For purposes of this review Staff will be reviewing the following standards under the proposed Public Administration Zoning District. 1. The proposed design appears to have a total height of 124' (from garden level) and 104' from front elevation grade, which is higher than the allowed 3 stories in the PA district. However, with a Planned Unit Development, there can be flexibility for height. Consider height transition strategies, or a step back of the facade if the building is adjacent to lower -density residential areas to ensure compatibility. 2. The current proposed parking spaces of 935 may be sufficient, but per the parking regulations, the City will need to know how many beds and employees working on busiest shift to determine if the parking is adequate or if there are too many parking spaces. 3. The Concept site plan identifies the location of a future parking garage. Based on available plans, Staff suggests exploring an alternative location. Due to the topography and proximity to the Highway 36 right-of-way, the proposed location would appear over dominant and out of balance to existing structures and site features. Staff encourages the Applicant considers moving the location further back to a lower elevation to deemphasize impact and develop a building design that aligns with the character of the site and area, creating more architectural interest. While this is identified as a future improvement, because the project site is prominently positioned within one of the main corridors traveled by residents and visitors visiting Stillwater, it is important to note. 4. The project appears to comply with impervious surface restrictions, however, special attention should be paid to the areas within environmental overlay districts. 5. While not within a specific design review district, Staff would like to note that the building design should complement the surrounding urban fabric, incorporating materials that align with the character of the area. Consider additional fagade treatments, building/roofline articulation, additional fagade materials/colors, and public art to enhance the visual interest of the building. 6. Lastly, Staff would like to comment on the consideration of using a Planned Unit Development (PUD). This process allows the City to approve flexibility in design standards in exchange for some equal public benefit (above and beyond minimum Zoning Code Requirements) in return. RECOMMENDATION When reviewing the HealthPartners Lakeview Hospital Campus Concept Plan, Staff is seeking direction from the City Council for the following areas to ensure the proposal aligns with the City's goals, regulations, community expectations, and help inform the next steps moving forward: 1. Zoning and Land Use Compatibility Confirm that the proposal aligns with the city's Comprehensive Plan and zoning codes, especially since it may require a Zoning Amendment. Evaluate if the proposed hospital fits with the surrounding development context, especially regarding land use goals for research and development areas. 2. Height and Scale of the Building The hospital's proposed 104-foot height exceeds current zoning limits. Council should assess if the height is appropriate for the area, considering potential visual impacts and any available flexibility with a Planned Unit Development (PUD) or height transition strategies. 3. Traffic and Site Access Examine site access points and road improvements, particularly the proposed realignment of 62nd Street North. Ensure that access points support safe and efficient traffic flow for the hospital and surrounding areas, and review any traffic studies related to neighborhood impact. 4. Parking Capacity and Layout Review if the proposed 935 parking stalls are sufficient to meet demand without excessive impervious surface. Assess parking design for safety, accessibility, and connectivity, and confirm that it supports peak shifts for hospital staff and visitors. 5. Fire and Emergency Access Ensure that the site plan meets fire code requirements, particularly with two access points for emergency response. Review internal roadways and traffic calming measures to confirm they allow sufficient clearance for emergency vehicles. 6. Aesthetics and Architectural Design Review the building's proposed design, materials, and facades, with consideration for how they align with the City's aesthetic goals and character. Suggest enhancements for visual interest, such as public art, facade treatments, or varied rooflines, to improve the overall appearance and community fit. ALTERNATIVES A. Direct the Applicant to continue to pursue the Application as presented. B. Indicate to the Applicant that the City Council is likely inclined to not support the project as presented, at least at this time. HealthPartners Lakeview Campus Project Narrative October 18, 2024 HealthPartners has purchased a 64.04-acre site at the northeast quadrant of the Hwy 36 / Manning Ave intersection. The property is proposed to be the new campus for Lakeview Hospital. The new campus will advance HealthPartners mission to improve health and well-being in partnership with its patients, members, and community by creating: • A state-of-the-art, regional destination for advanced care, with a focus on orthopedics, cardiology, and oncology, as well as ambulatory surgery and imaging services. • A campus designed with and for its community that affirms their commitment to providing exceptional care and service across Stillwater, Minnesota, the St. Croix Valley, and western Wisconsin for decades to come. • A supportive and collaborative work environment and training that builds a foundation for unparalleled patient experience. The new campus for Lakeview Hospital is expected to support growth and consolidation strategy. The project aims to create an integrated healthcare and wellness destination. • The cornerstone of this healthcare campus will be an approximately 400,000 square foot hospital, ambulatory surgery center, procedural services, and clinical exam spaces. • The proposed overall height of the building to the penthouse roof from the Garden Level, which is accessible at grade on the north side of the building, is approximately 124'-0". The height to the penthouse roof from the 111 Level (south, east, and west sides), which includes the main entry on the south side of the building, is approximately 104'-0". • The campus will also incorporate an integrated open space system. This would include common area connection, trails, pedestrian ways, etc. Trails would create loops internally and would also connect to city and county trail systems for use of longer segments. Lakeview Hospital will be the central component of the hospital campus core. The hospital components include the bed tower, administrative operations, primary, specialty and urgent care, imaging, emergency services and ancillary operations such as food service/dining, pharmacy, gift shop and hospital campus services. Ambulatory surgery services and procedures will allow the new Lakeview campus to conveniently accommodate preventive care and invasive procedures. Ambulatory surgery centers will be used for same - day outpatient procedures, same -day surgeries, and pain management. The hospital will be constructed using quality exterior materials, including stone, brick veneer, aluminum and glass curtain wall systems, and metal panel systems. Interior finishes will include hard -surface flooring, resilient sheet flooring, carpet tile flooring, drywall and suspended acoustical ceilings, custom millwork and furniture systems, and quality lighting and plumbing fixtures. The overall site design leverages wetlands and elevation changes throughout the property to capitalize on views, integrate natural buffers, and create on connections to nature and the surrounding community. Various site amenities, sustainable landscaping approaches and stormwater management facilities will be integrated throughout the site to promote preservation of natural landscape and interaction with the natural environment. The campus will be served by an approximately 935 stall surface parking lot with associated vehicular and pedestrian circulation and dedicated drop-off loops for easy wayfinding. All loading and receiving will be supported on the northwest side of the facility with dedicated truck access away from user circulation. Page 1 of 3 Access to the campus will be provided at the intersection of Manning Ave. N and 62nd St. N. An enhanced entrance drive into the campus will create a welcoming and intuitive path for patients, visitors and staff. Realignment of 62"1 St. N will tie into the campus entrance road to create a downplayed access to the neighborhood. Necessary intersection improvements will be incorporated to support traffic from the campus and neighborhood. The current zoning classification for the Property is Agricultural Preserve (AP). Based on conversations with City Staff, we will be requesting the subject property be rezoned to Public Administrative Offices District (PA) and be developed as a Planned Unit Development (PUD) project. An Environmental Assessment Worksheet (EAW) is being prepared and will be submitted as part of the project proposal. If approved, HealthPartners is planning to start construction on the new campus for Lakeview Hospital in the 2nd quarter of 2025. Page 2 of 3 RHEAD1 c r N j z 0 U) Lu W J d LLI TRAFFIC CONTROL LIGHTly I I B T U M I N Q U S I CURVECREST BLVD \ R \ FAGX� / \ / / . .............. \ /In :� / �1'osT/ MONUMENT SIGN / 1 BITUMINOUS TRAIL 0 r V / cu / m ¢ r I PSBL SI G N AG E AN D STRIPING N O TES 1. CONTRACTORSHALL BE RESPONSIBLE FOR ALL SITESIGNAGEAND STRIPING ASSHOWN ON TH IS PLAN. 2. CONTRACTOR SHALL PAINT ALL ACCESSIBLE STALLS, LOGOS AND CROSSHATCH LOADING AISLESWITH WHITEORYELLOW PAVEMENT MARKING PAINT, 4" IN WIDTH. 3. CONTRACTOR SHALL PAINT ANY/ALL DIRECTIONAL TRAFFIC ARROWS, AS SHOWN, IN WHITE ORYE_LOW PAINT. 4. ALL SIGNAGESHALL INCLUDEPOST, CONCRETEFOOTING AND STEEL CASING WHERE RED U I RED. 5. ALL SI G N AG E N 0 T PRO TECTED BYCURB, LOCATED IN PARKING LO T 0 R 0 TH ER PAVED AREAS TO BEPLACED IN STEE_CASING, FILLED WITH CONCRETEAND PAINTED YELLOW. REFERTO D ETA I L(S). 6. ANY/ALL STOP SIGNSTO INCLUDEA24" WIDE PAINTED STOPBARIN WHITEPAINT, PLACED AT THESTOPSIGN LOCATION, A MINIMUM OF 4' FROM CROSSWALK IF APPLICABLE ALL STOP BARS SH ALL EXTEND FROM DIRECTIONAL TRANSITION BETWEEN LAN ES TO CURB. 7. ALLSIGNSTO BE PLACED 18"BEHIND BACK OF CU RB U N LESS OTHERWISE NOTED. PSBL 62nd St N BITUMINOUS suoo \ 2"SP3"MA 6.5"EL' i 5"AQ -PSBL 6.5'AQ, rarr9ia 19.5 I BSBL BSB BSBL 11 1.5"AQ ,5 AQ' 9.5"SP�j� " 1 GRA 2 A WL 9.5"AQ.y1,--1 �� y W • 8"AQ 'EL P19"0A."'AQ 9"EL d.5"OA'JOA I Q 12"Ad"10 WETLAND BUFFER TYP IFR..AQ (1611„ R ' + 28"w1 2 12 AQ WATER ELEVATION = 920.9 FEET _.9"CE DATED 06/12/17 + 9.5"AQ + " 9 FI RE LAN E TYP 14"FR�/* FFE=938.00 5"AQ 6.5"C D6 �• 45'AFR A \,�\ \.5"CE- i LOADING s°cE \"IM DOCK • 12.5"CE �D 21 "CE - ` 13" 17"M / p �a d �' • MOBILEMRI TRAILER PAD PROPOSED O ' EMERGENCY/ AMBULANCE BUILDING ISTAFF D RO P O FF FF�938.00 O IPARKING EM ERG EN CY Q I P DEPARTMENT O / Id DROP OFF BUILDINGO�D d t \ ` d d d ��.FFE=958.00 EXPANSION d MAIN ENTRY M ECH AN ICAL FARM v FUTURE� D(PAN SI O N / r / ` J 5,15 0 M* II : DROPOFFITA \ PARKING �. \ �STORM WATER d` O \ i-FlBER OPTIC MARKER BASIN \ 0 z pr��-•jISIGNAL (CABINETS l� z \ 9 �--- hSER"OW'ahWR 2"TW- 2" \ 0 •;' >' T� 2 T ` H SPITA 2"TR m p b C.. 2"TR \ � b \� &"- / PARKING C.. 2"TR BITUMINOUS C'-2"TR \� \ UTU I \\ \ \ \ PARKING GARAG (C.S.AH. Na 15) \ \ \ BSBL- \\ PSr?I PS)L PSBL FIBER OPTIC MARKER-�� Q 60th St N (State Trunk Highway Na 36j SI TE N O TES- 1 ALL PAVING, CONCRETECURB, GUTTER AND 9DEWALKSHALL BEFURNISHED AND INSTALLED IN ACCORDANCEWITH THEDETAILSSHOWN PERTHEDETAIL SHEET(S) AND APPLICABLE GOVERNING AGENCY REQUIREMENTS. 2. ACCESS BLEPARKING AND ACCESSIBLE ROUTES SHALL BEPROVIDED PERCURRENTADA STANDARDSAND APPLICABLE GOVERNING AGENCY REQUIREMENTS. 3. ALL CURB DIMENSIONSSHOWN ARETO THE FACEOF CURB UNLESSOTHERWISE NOTED. 4. ALL BUILDING DIMENSIONSARETO THEOUTSIDE FACEOF WALL UNLESS OTHERWISE NOTED. 5. BITUMINOUS IMPREGNATED FIBERBOARD TO BEPLACED AT FULL DEPTH OF CONCRETE ADACENTTO EXISTING STRUCTURESAND BEHIND CURB ADACENT TO DRIVEWAYSAND SIDEWALKS. 6. SEESITEELECTRICAL PLAN FOR SITE LIGHTING. 7. REFER TO TH E G EOTECH N ICAL REPORT PREPARED BY XXX, DATED XX, XXXX FO R AN D(ISTI N G SUBSURFACESITECONDITION ANALYSISAND CONSTRUCTION RECOMMENDATIONS INCLUDING BUT NOT LIMITED TO PAVEMENTSAND EXTERIORS._ABS. SI TE D ATA IIIIIIIIII IIIIIIIII CURRENT ZONING: AP(AGRICULTUREPRESERVE) PROPOSED ZONING: PA (PUBLIC ADM IN ISTRATIVE OFFICES) PRO PERTY AREA (G RO SS): CA: =tea -N P D EV ELO PM EN T AN D DESIGN STANDARDS YARD (BU I LID I N G) SETBACKS: FRONT 30 FT MINIMUM CORNERSIDE 20 FT MINIMUM SIDE 20 FT MINIMUM REAR 25 FT MINIMUM COUNTYROAD 15 100 FT MINIMUM ANY STREET ROW 15FTMINIMUM ANYPROPERTYLINE 10 FTMINIMUM MINIMUM PARKING LAYOUT DIMENSIONS(90 DEGREE PATTERN): PARKING SPACE WIDTH = 9 FT PARKI N G SPACE LEN GTH = 18 FT DRIVELANEWIDTH = 24 FT O FF-STRUT PARS N G CALCU LATI O N S EMERGENCY DEPARTMENT/STAFF PARKING = 273 STALLS HOSPITAL PARKING = 273 STALLS OUTPATIENT/ STAFF PARKING = 389 STALLS TOTAL PARKING PROVIDED = 935 STALLS BITUMINOUS-,," I BI T U M 0 ry PA I 17"MA 2 v 24"CO 40"CO _ vl� r r -� 13"FR Fa 5'�L , P T�AQ iAQ AQ 7.5"AQ , rn •_ rnRJb SP "en aP - P �SP - F3'6f - ��W' '�6S- L 1A + „ A 2 11.5"EL P + 9"C0 10 AQ Y.o AQ C9 L3 BSB 3 BSBL BEL P 1' 10 WATER ELEVATIO BS L ° ,, qq ' 1 - 904.0 Y Q /W� 12.5" 12 75 BITUMINOUS DATED OB 2/t J 20"MA 1 - 38MA M A 9 29' BO 2 5 n 8.5"AQ -OA�O „AO 10.5"EL 1'g"L TRAIL / I 20.5 A AQ AOQ a 1I 5" AQ '`� f J \sJ 1 v`l WEL � 3+ 56"MA / %, m _ 9"EL s .5"AQ Q / 16"0A m OA 6.5"AQ 7„Sp 20„M L.y + 46.5"BO 5 • 10.5"S \ 1 "AQ/ 20 "MA 4. OA r 9.5"OAA 8.5"EL 7 LO s 17.5"0 10.5"AQ _� LO 0 \ 6.5"EL _ * 26.5"MA 3 "LV 4.5 0 r _ 6"AQ 1 "FR 38 / \ 'MA I •22"Bo ' ` /.' BITUMINOUS * 27"MA t "MA TRAIL m V) 0 +3 ' m a_ 37" 11.5"FIR 511L \ + "MA 21"MA 3 LOW LAND 1011BI 15" ELEV-894.06 Oj`V 6O I 7.5']�r ' . 20„MA�cATED of/oa/n BI 8.5'FIR 35 MA 15"FR I I + 4 C H J -ED o / I / • 26" Cm 28"Pil I 11„AQ\ / + 4"C I + 49"MA ' / .5 + 27"13 s.5"AQ -7'U' AW I 9.5"AQ V - 45PPI 8' C 8"AQ "IMA + 5 "Co I 26"CE 2 CO "AQ CE ON L NE + 30"BO 3 / STO RM W ATER fil POND 11 "oA ,� 5"MA I � . 4 y. _„ ° I + 0 4 / + 3 j �. "AQ >Q • • 10 � 13.5"AQ i.5"BI 2� I / A.- ° "s 11.5"AQ 6.5"F 12 i I f + 32"WI 6.5 F 1 / 16. '• .5"WI 2 � "c � + 50' ;, • 10 "A• . ,.".. -%��P 1 .5 "PI / 18 BI 2 I 17"OA V 1 61 • 11' F'cD 9.5 AQ� 1 *2 B133 Pl / 1A i Q OA 59 Q31 \ 6.5"SP • 10.5" QA 9 AQ - nPl \ • 1 7 P 14.5"PI I 8.5"PI \ / // WATER ELEVATION L' 6.5"EL 13';PI -_�-, 27'M 894.7FEET \• ;'q I + 38"BO �, /DA3ED of/os/t7 I 10 1 1 9.5"Pl i 1� 4", +<BO 3 i2 u 7 5"PII �9.5"PI / 18"PI 0g,.OA BI n - r' I I .' / _ 12- al'PI' p11 _ . cD MA 3 7"pI �11.5"PI }� I9.5' Q C� „ 1 7. "EL 2 `J��✓ ITL'� / n7r / C 6"AQ All- 0 AQ'Q „AQ F1 16„pl . 19, PI �� . 5"PI "Mp i I, -, 1. 4"PI 1 P13.5"PI " M r Iti 'n' , .5 EL 5 NQ - 5' I , 1 12.5"PI .15..5" 6.5"SP "' i �^ �2 BI' 10.3 PI 1 .21.5"P18" PI � i PI 7"gl 8 AQ - a i I -16"PI A 9 _ PI 12 PU .*"PI 9 5 11.7o"PI 14"PI % 14 11.5"PI � A•'l D ^� 10 A� 1 1-10 AQ lu 10.5"PI, i PI PI�YPI 1u""AQ 9"PI 5 18 PI � 10 5"PI 9.5"FI n6„A 7"A 5. ',rF. 5'A n 6 FI T0.5'PI� 1u.5 9,- B 5"PI r1 / st AQ 15.5 PI BITUMINOUS A r..'_4 "\ �10.5_'AQ j�,_1 /� 13 5"PI I SI 1 TRAIL a"qQ I5'AQ .. p1. "nI a m"DI 10.5 PI AS 1 } 10.5"PI / 1u Pl c \" 11"PI 9.5 AQ EL 1-3 1 19 PI 8 PI 5 I - PI 14.WF. i.5 AQ' S"FI \ 4tWaF, 0.5�1 13 5"PI �`� 7"A 5 AQ ..: 7 AQ 10"FR \ 1.0, PI ;1 11.5"PI „ 10"A r1 r l"3 PI "1 7 P1_�Q- FI 1 �d*. 24"BO AQ 3 5"AQ 'CO 24 7.5 22' M 7.5"AQy Iv AQ I , � IR8.5' Q pl5"FR + 35 BO J/ 10.5' BI vJ v i.. 12 5 AQ 10 FR 5"PI 11.1"PII J + "D1 C17"'Wl 12. I I • �I J 0 FI 3"FI f1 PI PI 2.5" 1 J TU RE 27"B0 dA 5"PI Al0"PI 6 OA " R F1 �A I - , , nE1_ 11 6 5 '14.5"PI' 3 C KPAN SI O N L^ 1, _ s. s.5"Q _. 17' i „P1 FUTURE % 6.5"Ag h� ^ ' 10 5 FI 10 0 PI 11' • 11 ' Q ' / q FI 1 5 FI :`A I : NI I I Atl 14.5"PI /�lf�,�- •o` 5 PI PI' r'I 18. 'F1 1aFrl 15 FI 1- 1L 5"PI Di 1 �• .5"OA 8.o JA 5"PI ra 16.5"OA 11.5' OA r1 \ / DCt2WI 3 / 12' CE 9.5" P jib J„ 413 , DI = 5"PI \ 13"OAP 60°C0`_ PI.5'PI 41 U) En m FIRE LAN E TYP n.5"wl f I+ 32"CO \ I I 6.5' J 25"CO m 24"C OUTPATIENNT/ 2 6,20. 'as'��'oSTAFF +36"Co 5' w1 PARKING 07 10" U) 10" / E014..5"W'M WETLAND BUFFERTYP 13.5"WI5"21 cam" 7 3 I 8 .5"F I 1 • ,18.5 AS2 II / 8' 1 BSBL-;-BSBL BSBL- BSBL T{ I€ BSBL -BSBL BSBL I I � 1:* s. ' I / ' PSBL- 7.5 a s' PSBL PSBL PSBL �M'13SSL - 3 "A PSBL 8.5"IQ • 11.5" n19 OA "PI ^'.5"WI W� AREA - �� \ _ p 7''�11` d � \ \ �,7.5"WI \ 24"FR-- A A p -A--A SIGN -FIBER OPTIC / MARKER T FIBER OPTIC -C- MARKER r ,� _ RiPHAV 1 >,•t FIBER OPTIC MARKER/ R •, 5A n n n B I T U M I N O U S PSBL n n I II II � II OVERHEAD SIGN SIGN 60th St N (State Trunk Highway Na 36j CONCRETE PAVERS - - FIBER OPTIC / MARKER 4 / `RIPRAP -� r�1 n 11 B I T U M I N O U S - OVERHEAD SIGN I I 0 80 160 -N_- SCALE IN FEET NOTE - EXISTING CONDITIONS INFORMATION SHOWN IS FROM AN ALTA/NSPSLAND TITLE SU RVEY PREPARED BY LO U CKS, DATA 11/17/2023. LEG EN D D(I STI N G PRO PO SED 00 CATCH BASIN ON 0 STORM MANHOLE 0 D FLARED END SECTION Q 0 SANITARY MANHOLE HYDRANT D4 GATE VALVE 14 QQ POST I N D I CATO R VALVE @PIV ® WATER MANHOLE/ WELL i LIGHT POLE 0 POWER POLE 0 O ELECTRIC METER © GAS M ETER ❑T TELEPH 0 N E PED ESTAL -� SIGN 9Mf BENCHMARK B_ SOIL BORING B 2 PARKING STALL COUNT 2 ACCESSIBLE PARKING STALL » STORM SEWER DT- DRAINTILE » DT- > SANITARY SEW ER FM FO RCRA A I N :M WATERMAIN s SAN ITARY SEW ER SERVICE/- w WATERSERVICE -I I� ELE UNDERGROUND ELECTRIC -ELE FO UNDERGROUND FIBEROPTIC FO GAS- UNDERGROUND GAS GAs TEL UNDERGROUND TELEPHONE TEL OH OVERHEAD UTILITY OH - x x - FEN CE -x X- -0 0- CHAIN LINK FENCE -O------ O- CO N CRETE CU RB RETAINING WALL •° a=4CO N CRETE a ° NO PARKING BUILDING CONTOUR x 972.5 SPOT E_EVATI O N 972.5 DIRECTION OF FLOW TREE LI N E PARKI N G SETBACK LI N E BSBL BUILDING SETBACK LINE BSBL CALL BEFORE YOU DIG! Gopher State One Call II� TWIN CITY AREA: 651-454-0002 TOLL FREE: 1-800-252-1166 WARNING: THE CONTRACTOR SHALL BE RESPONSIBLE FOR CALLING FOR LOCATIONS OF ALL EXISTING UTILITIES THEY SHALL COOPERATE WITH ALL UTILITY COMPANIES IN MAINTAINING THEIR SERVICE AND / OR RELOCATION OF LINES. THE CONTRACTOR SHALL CONTACT GOPHER STATE ONE CALL AT 651-454-0002 AT LEAST 48 HOURS IN ADVANCE FOR THE LOCATIONS OF ALL UNDERGROUND WIRES, CABLES, CONDUITS, PIPES, MANHOLES, VALVES OR OTHER BURIED STRUCTURES BEFORE DIGGING. THE CONTRACTOR SHALL REPAIR OR REPLACE THE ABOVE WHEN DAMAGED DURING CONSTRUCTION AT NO COSTTO THEOWNER. 1 I 9.5"FR .5"PI, n "`7.5"FR 6"FR - AA 8.5"PI c rl 13.5"PI a ri 2"al , < ... FR v ri 6.5"FR l0"FR t� 5"PI 10.5"PI 1 .5"PI + 27"CO - 12.b"PI 9 I �, x 6.5"FR .Pi 5 IF _ � a °A B I T U M I N O U S SP�I 9.5"OA 11 IT 2 PI + 38"CO 16.5"PI �8.5"PI 11"OA 5 FR 25.5" 1 PI 14 5 P 1615"PI - 12'PI > - / UA MONUMENT j I 1n 5'PI "p1 "OA SGN- tS.51 - 21 o F. _��PI 11.5"PI pl ::;'OA)A 12 FR 'PI !', pl-_ „ BITUMINOUS a - 5--P1 \4„pl R' FR 13'PI I 1 y.ny. J - 14 I curve e Cmat Blvd 6' P - j �, BARRICADE PI / slcN 17"P .5" 20 ' PI L. , I 11 "PI 11 "PI 11. I , �- - " 13.5"P1 a.o ELI 9" I 14.5" �I 12"P a.5 PI .p ` 11.1'� 14' 17.5"PI 16" 5 14"POCC- 14 PO 10"EL B I T U M I N 0 H I<S _tl "', ItiffmL, OWNER HEALTHPARTNERS 170 33RD AVENUE SOUTH BLOOMINGTON, MN 55425 OWNER'S REPRESENTATIVE CONCORD GROUP 1000 NORTH WATER STREET SUITE 1550 MILWAUKEE, WI 53202 GENERAL CONTRACTOR KRAUS-ANDERSON 501 SOUTH 8TH STREET MINNEAPOLIS, MN 55404 ARCHITECT OF RECORD HKS, INC. 125 SOUTH CLARK STREET, SUITE 1100 CHICAGO, IL 60603 ASSOCIATE ARCHITECT BWBR 380 ST PETER STREET, UNIT 600 SAINT PAUL, MINNESOTA, 55102 MEP ENGINEER DUNHAM ASSOCIATES 50 SOUTH SIXTH STREET, SUITE 1100 MINNEAPOLIS, MN 55402 STRUCTURAL ENGINEER ERA STRUCTURAL ENGINEERING 2550 UNIVERSITY AVE W SUITE 423S SUITE PAUL, MN 55114 CIVIL ENGINEER/LANDSCAPE LOUCKS INC. 12755 HIGHWAY 55, SUITE R100 PLYMOUTH, MN 55441 INTERIM REVIEW ONLY These documents are incomplete, and are released for interim review only and are not intended for regulatory approval, permit, or construction purposes. Civil Engineer: Trevor D. Gruys - PE Engineer Reg. No.: 53706 Date: 08/02/2024 KEY PLAN REVISION NO. DESCRIPTION DATE HKS PROJECT NUMBER 26146.000 DATE 0810212024 ISSUE SCHEMATIC DESIGN SHEET TITLE SITE PLAN OVERALL w SHEET NO. F Q 0 H O IL © 2023 HKS, INCC201 4 I OITA 2 NVA m _i lqr F� 0 1• C� I SMH Q RIM-99� - — a 0 a Health Partners - Lakeview Hospital South Elevation - -------------- ................ �'!4?*!**ifiiiisi► is 0' 50' Health Partners - Lakeview Hospital North Elevation i -A 0' 50' Health Partners - Lakeview Hospital West Elevation M -- - m --A 0' 50' Health Partners - Lakeview Hospital Easy Elevation m --A 0' 50' Health Partners - Lakeview Hospital South Elevation Red Brick Glass/Shadow Box Champagne MP Dark Grey MP Light Grey MP Grey Brick M --A 0' 50' DRAFT SUMMARY To: From: Date: Subject Trevor Gruys, PE, Principal Loucks, Inc. Matt Pacyna, PE, Principal Transportation Collaborative & Consultants, LLC May 21, 2024 Stillwater Hospital Traffic and Parking Summary INTRODUCTION As TC2 continues to evaluate traffic and parking conditions for the proposed Stillwater Hospital, the following information provides a preliminary summary of findings to date. This information is subject to change as the project is refined and / or as additional information is finalized. Existing Hospital Site 1) 13-hour traffic counts (6 a.m. to 7 p.m.) were collected at each driveway of the existing hospital on Tuesday, March 19, 2024 2) Parking demand surveys were collected on Monday, March 11, 2024 and Monday, March 18, 2024 during 10 a.m. and 1 p.m. 3) The traffic and parking data was used to develop the parking demand by time of day. o Existing Parking Supply: -535 spaces (-390 Employee / 145 Visitor) o Peak Existing Parking Demand: -460 spaces (-86% Utilized) o Overnight Parking Demand: -100 spaces o @ 292,500 SF, the peak parking demand is -1.57 spaces per 1,000 SF of building area, while the supply represents -1.83 spaces per 1,000 SF of building area I:Y0I11 500 400 U_ L > 300 Existing Parking Demand a 200 //000000 Existing Parking Supply 100 0 ¢¢¢¢¢¢¢¢¢¢¢¢ a a a a a a a a a a a a a a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O M O M O M O M O M O M O M O M O M O M O M O M O CO CO CO n n W W 6) O O -i . N N H �--i N N M cou� CO (O r1 www.transportationcollaborative.com Stillwater Hospital Traffic and Parking Summary May 21, 2024 Page 2 4) The existing hospital generates 217 a.m. and 294 p.m. peak hour trips; the peak of the site is different than the peak period of the adjacent roadway, as noted below. o The daily trip generation is based on the existing 13-hour traffic data and assumes approximately 85% of the overall hospital traffic occurs between 6 a.m. and 7 p.m. o For comparison, ITE estimates that a 292,500 SF Hospital would generate trips at a similar level to the existing hospital and is a reasonable tool to estimate the future hospital trip generation. AM PM Timeframe Daily In Out In Out Site Peak (6:45 - 7:45 a.m. / 2:45 - 3:45 p.m.) 168 49 110 184 2,700 Adjacent Roadway Peak (7:15 - 8:15 a.m. / 4:30 - 5:30 p.m.) 135 55 49 132 2,700 ITE Estimate — Site Peak Hospital (610) — 292,500 SF 158 94 112 175 3,150 ITE Estimate — Adjacent Roadway Peak Hospital (610) — 292,500 SF 161 79 88 164 3,150 New Hospital Site (Parking) 5) The proposed new medical campus is assumed to be 380,000 SF o-250,000 SF Hospital,—100,000 SF Clinic, and—30,000 SF Medical Office o Range of Parking Rates (ITE): 1.28 to 5.65 per 1,000 SF o Existing Demand / Supply: 1.57 spaces per 1,000 SF / 1.83 spaces per 1,000 SF o Typically Design for Average to 851" Percentile, +10 to 15% to assist with circulation / turnover, perception of inadequate parking; need to better understand shift -change operations / magnitude, future employee / patient levels (relative to current levels), to be able to dial in parking demand / supply further? ITE Parking Generation Manual Demand Low 33rd % Average 85th % High Hospital 320 455 563 905 958 Clinic 200 277 367 452 500 Medical Office 38 84 107 143 170 Total 558 816 1,037 1,500 1,627 Rate per 1,000 GFA 1.47 2.15 2.73 3.95 4.28 Stillwater Hospital Traffic and Parking Summary New Hospital Site (Traffic) 6) Crash History May 21, 2024 Page 3 o Does not appear to be any significant crash issues at Manning Avenue / 62nd Street; higher frequency of crashes at Stillwater Boulevard / Curve Crest Boulevard, no fatal or serious injury crashes in the last 5 years o Manning Avenue (CR 15) and Hwy 36 was reconstructed as an interchange in 2021-2022; limited data available since open (-1+-year) 7) Traffic counts were collected at the following locations as noted, which included a combination of historical counts and new data collected on Tuesday, March 19, 2024. o Manning Avenue (CR 15) and 62nd Street (March 2024) o Manning Avenue (CR 15) and Hwy 36 North Ramp (Feb 2023) o Manning Avenue (CR 15) and Hwy 36 South Ramp (Feb 2023) o Stillwater Boulevard (CR 5) and 62nd Street (March 2024) 0 62nd Street and Timber Way (March 2024) 0 62nd Street and Curve Crest Boulevard (March 2024) 8) Traffic volumes at Manning Avenue / 62nd Street meet the peak hour warrant for signalization today, but a signal is not generally installed based on the peak hour warrant. 9) Traffic Forecasts o Background Growth — assumed an annual 2% growth rate and applied to existing volumes; consistent with historical growth trends and 2040 traffic forecasts from the Washington County 2040 Transportation Plan o Trip Generation — based on ITE and represents peak hour of the site, not adjacent roadway; to be conservative assumed peak hours of the hospital will coincide with the adjacent street traffic o Directional Distribution — varies depending on access alternative (i.e., only access to Manning Avenue versus access to both Manning Avenue and Stillwater Boulevard). The base distribution shows only access to Manning Avenue via 62nd Street (Alternative 1), while the parentheses indicate the extension of Curve Crest Boulevard (Alternative 2). - Manning Ave (North) — 25% (15%) - Hwy 36 (West) — 25% (25%) - Stillwater Blvd (North) — 10% (15%) - Curve Crest Blvd (East of Stillwater Bvld) — 0% (5%) - Hwy 36 (East) — 15% (15%) - Stillwater Blvd (South) — 25% (25%) Trip Generation Summary Land Use Type (ITE Code) Size AM Peak Hour PM Peak Hour Daily In Out In Out Hospital (610) 380,000 SF 206 121 145 227 4,094 Stillwater Hospital Traffic and Parking Summary 10) Intersection Capacity May 14, 2024 Page 4 o Existing —all intersections and approaches operate at an acceptable overall LOS D or better under a.m. / p.m. peak hour conditions o Year 2028 Build Conditions - A traffic signal is needed at the Manning Avenue / 62nd Street intersection under future conditions (both Alternatives); no need for dual left -turn lanes along 62nd Street at Manning Avenue, but City/County may request to provide signal timing flexibility; westbound queues on 62nd Street extend approximately 200' to 225' (Alt 1), only 150' to 175' under Alt 2 - Signal Optimization needed along Stillwater Boulevard to manage approach delays and queues (not updated since 2018) - Queues at each access / driveway are expected to be approximately 2 to 3 vehicles during the peak hours, which assumes a single lane exit in each location; City may want to reduce / limit new access to Curve Crest Boulevard Intersection Capacity Summary Study Intersection Traffic Control LOS (Delay) AM Peak Hour PM Peak Hour Existing 2028 Build Alt 1 2028 Build Alt 2 Existing 2028 Build Alt 1 2028 Build Alt 2 Manning Ave and 62nd St SSS A / B (14) C / F (B-11)A / E (A-9) A / D (24) F / F (B-13) D / F (B-11) Manning Ave and Hwy 36 N Ramp / 60' St Signal A (7) B (10) B (10) A (8) B (13) A (9) Manning Ave and Hwy 36 S Ramp / 58' St Signal A (4) A (5) A (5) A (8) A (8) A (8) Stillwater Blvd and Curve Crest Blvd Signal B (13) B (13) B (16) C (25) C (25) C (28) 62nd Street and Timber Way SSS A / A (3) A / A (3) A / A (3) A / A (6) A / A (6) A / A (6) Curve Crest Blvd and 62nd St (West) SSS --- A / A (4) A / A (5) --- A / A (8) A / A (8) Curve Crest Blvd and W Hospital Drwy SSS --- A / A (3) A / A (4) --- A / A (7) A / A (7) Curve Crest Blvd and Middle Hospital Drwy SSS --- A / A (3) A / A (4) --- A / A (7) A / A (7) Curve Crest Blvd and E Hospital Drwy SSS --- A / A (3) A / A (4) --- A / A (6) A / A (7) 62nd Street and Curve Crest Blvd (East) SSS A / A (5) A / A (5) A / A (5) A / A (6) A / A (6) A / A (7) SSS — Side -Street -Stop; RAB — Roundabout Stillwater Hospital Traffic and Parking Summary 11) Curve Crest Boulevard Connection Considerations May 13, 2024 Page 5 o Existing ADT volumes: 2,150 vpd (near Manning Avenue), 2,100 vpd (near Stillwater Boulevard) o Future ADT volumes: Scenario West Segment near Manning 9 Ave) Middle Segment East Segment (near Stillwater Blvd) Existing 1,900 --- 2,000 Year 2028 No Build 1,900 1,500 2,000 Year 2028 Build - Alt 1 6,000 --- 2,000 Year 2028 Build - Alt 2 4,700 3,000 3,700 o The connection of Curve Crest Boulevard changes travel patterns, but the volumes stay relatively similar and result in no significant operational change at Manning Avenue or Stillwater Boulevard; the benefit of the Curve Crest Boulevard connection is primarily to area residents / businesses, which can now utilize the connection instead of Hwy 36; the 58th Street extension would likely have a similar type of benefit to Hwy 36. o The Manning Avenue / 62"d Street intersection operates similarly whether the Curve Crest Boulevard connection is implemented or not; the intersection needs to be signalized and a minimum of a westbound right -turn lane along 62"d Street at Manning Avenue is needed. Water �l THE BIRTHPLACE OF M I N N E SOTA DATE: November 6, 2024 TO: Honorable Mayor and City Councilmembers FROM: Kori Land, City Attorney SUBJECT: Cannabis Businesses/Uses — Zoning and City Code BACKGROUND The Council discussed the zoning ordinance classifications for cannabis and lower - potency hemp edible uses at a workshop on October 1 and provided thoughtful direction for the locations of these uses. Based on the consensus of the Council, the zoning ordinance amendments were presented to the Planning Commission on October 23. They held a public hearing and recommended approval of the ordinance amendments with several suggestions, which we will discuss. At the workshop on Nov. 6, we will review the zoning districts of the cannabis uses and buffer zones to confirm the Council concurs with the locations proposed in the ordinance for these various uses. The other ordinance that must be addressed by the Council is to repeal the City's lower -potency licensing ordinance and replace it with a registration process. We will be explaining the registration process, fees, as well as other related City Code amendments at this workshop and will be requesting specific guidance on some outstanding issues. DISCUSSION Zoning Revisited: State law created 13 cannabis and lower -potency edible businesses, but in the zoning ordinance, we need to refer to the uses instead of the business names. It is likely that a micro or mezzobusiness will diversify its operations, conducting cultivation, manufacturing, and retail on different properties, but under one OCM business license. To ensure we are capturing the use of property, we modified the words since the Planning Commission reviewed the zoning ordinance amendment to remove the business license names, but we did not change the intent or change any of the uses from the proposed zoning districts. There are some terminology differences, but the uses remain the same. We have prepared a new chart that references the use as opposed to the business but with the same placement in the zoning districts as directed by the Council. Memo re Cannabis Council Workshop November 6, 2024 Page 2 Type of Cannabis AP CA CBD VC BPC BPO BPI PA PWD PROS HMU NC Use Lower -potency hemp edible beverages, retail, P P P P P P P P P P associated with off - sale liquor Lower -potency hemp edible beverages, retail, P P P associated with on - sale liquor Lower -potency hemp edible, retail, (not associated CUP CUP CUP with on -sale or off - sale li uor Cannabis, retail CUP CUP CUP Cannabis manufacturing, production, CUP CUP processing, testing, and warehousing Lower -potency hemp edible beverages, CUP CUP manufacturing at brewery and distillery Cannabis, wholesale with no CUP CUP CUP product on -site Cannabis, cultivation CUP outdoor Cannabis, CUP CUP CUP cultivation indoor Buffer Zones for Cannabis Uses: • 1,000' between cannabis or lower -potency hemp edible uses o No buffer zones for off -sale retail o No other buffer zones for lower -potency hemp edible uses • 1,000' from a school • 500' from a residential treatment facility • 1,000' from an attraction within a park used by minors • 200' from residential o 500' from residential for manufacturing, production, processing and warehousing of cannabis Memo re Cannabis Council Workshop November 6, 2024 Page 3 The Planning Commission recommended reducing or removing buffers in the BP-C, BP- I and BP-O to open up more locations for cannabis uses.' patail I Ica Lower -Potency Hemp Edible Retail: Map 1 shows the Zoning Districts where lower - potency retail uses can be located. The star marks the location of the current business that has a license to sell lower -potency edibles. If this businesses chooses to obtain a license from OCM and register with the City, a 1,000' bubble would be placed around this location and no other cannabis or lower -potency hemp edible use could located within the bubble.2 Map 1 does not include businesses that can sell lower -potency beverages with a liquor license (on or off -sale), which will be discussed later. Cannabis Retail (Dispensaries). Map 2 shows the Zoning Districts where cannabis retail uses can be located. It includes the 1,000-foot buffer from schools and park attractions where minors congregate and a 200-foot buffer from residential properties. The areas outside of the bubbles are where the cannabis retail uses could be located. Lower -Potency Hemp Edible Beverages: The City's current ordinance prohibits the sale of cannabis beverages at on -sale liquor establishments, meaning they cannot serve any lower -potency hemp edible beverages at bars and restaurants. The Council allows these beverages to be sold for off -sale only at exclusive liquor stores as well as at breweries and distilleries that manufacture their own cannabis beverages. There are 41 on -sale liquor establishments, 7 off -sale exclusive liquor stores, 2 breweries and 2 distilleries, as shown on Map 3. Once the moratorium expires, if a business has an on -sale liquor license AND previously registered with MN Department of Health ("MDH") AND they are zoned correctly, they will be allowed to sell lower -potency beverages, once properly registered with the City. As previously discussed, the zoning districts for lower -potency hemp edibles, of which beverages is included, are proposed for the BP-C, BP-O and BP -I. Map 4 reflects the on -sale establishments and the brewery that are located within the BP- C, BP-O and BP -I that could sell these beverages for on -site consumption after they are properly registered with the City. The only buffer that would be applied is the 1,000-foot buffer between uses. There is only one on -sale liquor establishment that registered with MDH and is zoned correctly. We are recommending that if associated with an on -sale liquor license, that these uses for lower -potency hemp edible beverages be permitted uses, without a CUP. ➢ The Planning Commission recommended that on -sale beverages be allowed as CUPs in all commercial zoning districts. They agreed that off -sale beverages should be permitted uses. 1 The Planning Commission recommended removing the definition of "day care" in the ordinance since it is not used. The State Law allows cities to add a buffer from day cares of up to 1,000' so the definition of "day care" was included in the draft ordinance. You may recall that when the Council originally considered lower - potency regulations the Council decided that a day care buffer was not needed due to all the other buffers that appear to provide sufficient protections. The definition has been removed from the draft ordinance. Memo re Cannabis Council Workshop November 6, 2024 Page 4 Lower -Potency Hemp Edible Manufacturing/Processing/Warehousing or Cannabis Manufacturing/Processing/Warehousing: Map 5 shows the BP -I and BP-O Zoning Districts for manufacturing -type uses with the buffer zones and increases the residential buffer from 200 feet to 500 feet. It is important to note that we are also adding lower -potency hemp edible manufacturing to the Central Business District, since there are already brewery and distilleries in this zoning district. Since this use is only conducted as part of a brewery or distillery, and it is a liquid -to -liquid process that should cause no offensive odors or nuisance impacts to adjacent properties, it should not be a significant change from the existing uses. The lower -potency manufacturing use will still require a CUP, in the event special conditions need to be considered. Cultivation: Map 6 shows of the areas where indoor or outdoor cultivation can occur, which has no buffer zones, except for a 1,000-foot buffer between cannabis uses. Indoor cultivation is also allowed in the BP -I and BP-O, since it is possible to enclose it in a building as part of a cannabis mezzo or microbusiness, but it is unlikely there would be a sufficiently sized lot for such an operation. As discussed at the October workshop, we want to protect adjacent properties from any nuisances that may occur from these new uses. We are recommending adoption of an odor ordinance that will apply to any odor in the city, not just cannabis uses. The draft ordinance in the packet is based on an odor ordinance that was recently upheld by the Federal Court of Appeals as being Constitutional and non-discriminatory. While it has some details to be worked out with the City Staff for implementation, putting the ordinance in place now, prior to odor being an issue, will allow the City to be prepared when and if it is needed. However, if the Council would like to delay this ordinance for now and adopt it in 2025, we can certainly wait. This amendment would be part of the City Code, not the zoning code, therefore the Planning Commission did not review it. We ask that the Council confirm the proposed zoning districts and buffers are appropriate for the cannabis and lower -potency hemp edible uses. Memo re Cannabis Council Workshop November 6, 2024 Page 5 City Code: The anticipated OCM license approval process is as follows: Fees: The City will require all cannabis and lower -potency hemp edible businesses to register with the City. Each business will pay a registration fee pursuant to the capped state regulations as shown on the attached Fee Table. As you can see, the City can only collect half of the license fee that the State collects, but it cannot exceed $500 for an initial application and $1,000 for a renewal. The Fee Schedule will be amended to add these fees. Cap on Cannabis Retail: The City is allowed to cap the number of cannabis retail businesses (dispensary, microbusiness with retail endorsement, mezzobusiness with retail endorsement) at 1 per every 12,500 residents. According to the State Demographer in 2022, the City of Stillwater had a population of 19,425 residents. Technically the law requires the City to approve only one license, but the Council should discuss and provide direction about adding a cap to the number of cannabis retail uses. The cap would only apply to "adult -use" cannabis retail and would not limit the number of lower -potency hemp edible retailers, beverages or medical cannabis combination retailers or limit the number of any other cannabis uses. Application Process: The state law requires that a registration application must be approved by the City if the applicant meets 1-4: 1. Is in compliance with this chapter and all zoning requirements; 2. Has paid the registration fee; Memo re Cannabis Council Workshop November 6, 2024 Page 6 3. Is current on all property taxes and assessments; 4. Has a State License issued by OCM for the business being negotiated; and 5. Is current on payment of all other City fees and charges. (added provision) The City cannot conduct a background investigation as part of the registration process (state law). The registration term will run Jan. 1 — Dec. 31, which we believe will be concurrent with the license term from OCM.3 Registrations must be renewed annually, and they cannot be transferred from person to person or from place to place, which is the same requirement for City licenses. Compliance checks will be conducted annually for all lower -potency hemp edible and beverage retail and cannabis retail businesses. Penalties for violations of underage sales is up to $2,000 per violation, and we will need to add such a penalty to the City's fee schedule. For health or safety violations of any cannabis business, no financial penalty can be imposed but the City can suspend the business registration for up to 30 days. The OCM will conduct an investigation and will make a determination to either rescind the suspension or revoke the license. The City will not be able to unilaterally revoke a registration for a violation of the City Code or State Law. Event Organizers. - The City cannot require Event Organizers to register with the City, but all cannabis Event Organizers must receive Council approval for each event, so we are recommending a provision in the ordinance for approval of cannabis event permits. The law allows the following regulations for cannabis events: • Events may be up to 4 days • Must have private security • Access must be limited to those over 21 (fencing, etc.) • On -site consumption is allowed only if approved by the Council. The draft ordinance requires all cannabis events to take place on private property (not on public property or in parks) with a safety plan approved by the Police Chief. Other details for each event (indoor, outdoor, consumption, etc.) can be worked out on a case -by -case basis as determined by the Council. Next Steps After direction is given from this workshop, we will ensure the proposed ordinances are consistent with the Council's intent and prepare the ordinances for the Council's consideration. All of the ordinances will track together for first and second readings with the anticipation that they will be adopted by the end of the year. Upon adoption, the moratorium expires. 3 The OCM has not finalized their rule -making process so it is unclear if the licenses will be on a calendar year or a 12-month basis. Memo re Cannabis Council Workshop November 6, 2024 Page 7 ACTION REQUESTED Discuss and provide direction on the ordinance amendments. Attachments: Map 1 — Lower Potency Retail Sales (not beverages) Map 2 — Adult use Retail Sales and wholesale products with buffer zones Map 3 — ON -sale and off -sale liquor locations Map 4 — On -sale and Off -Sale for beverages Map 5 — Manufacturing, production, processing, testing of cannabis with buffers Map 6 — Cultivation Fee Table DRAFT Zoning Ordinance Amendment DRAFT Registration Ordinance Amendment DRAFT Odor Ordinance Amendment Memo re Cannabis Council Workshop November 6, 2024 Page 8 MAP —, Lower Potency Retail Sales (Excluding Beverages) October 2024 Map 1 a � ' o Wld,—Lane z6m a o Orleafs Sheet Wn<I _ f;•_� S 1 ❑ rMiles • , � � � � +rx are .A _ � /'{ _ r .fiBp nu m i a e P m ,90, r 1 1116 t l26 Ira v ,eo, - 2001 t13 � IBa6 146 1rM 1e'G Ilortiel� - f 9 �, V 0 _ - l ffii6 - 16W fe)5 uuxryvax 9 _ 19.6g m..er Dlme - sn.n-Dliie It Frontage Rcad t Z t ? Y m �} Cannabis Business Zoning Districts Parcels BPC: Business Park - Commercial City Boundary BPI,BusinessPark- Industrial Feet BPO: Business Park - Office °0 1'0�� T urrot ort Memo reCannabis Council Workshop November 0.2024 Page water -1 Adult Use Retail Soles&VVho|esahsProdwctswithBvfferZonas Map 2 Cannabis Business F-1 Parcels School Buffer (1,000 ft) Zoning Districts Residential Buffer (200 ft) 111111110 BPC: Business Park - Commercial Park Amenities BPI: Business Park - Industrial Park Amenities Buffer (1,000 ft) 111111110 BPO: Business Park - Office F...�Feet City Boundary 0 1,000 Memo re Cannabis Council Workshop November 6, 2024 Page 10 MAP 3 Map 3 V "'f= On -Sale & Off -Sale Liquor Locations a � x .41 a.m.x P 3 ♦♦ 66 Fast Mik October 2024 License Type ` Cocktail Room w/MicroDistil ery (2) O Micro Distillery Off Sale (2) O Brewer OR Sale (2) Off Sole (10) Club On Sale (1) On Sale (40) Tap Room On Sale (2) �. i C iAomi.Ii Memo re Cannabis Council Workshop November 6, 2024 Page 11 I MAP 4 641 Map 4 On -Sale & Off -Sale Liquor Locations in BP-C, 13P-1, & BP-0 October 2024 License Type Tap Room On Sale (1) A F Micro Distillery Off Sale (2) 0 BPC: Business Park - Commercial Brewer Off Sale (2) BPI: Business Park - Industrial __1 t Off Sale (10) On Sale f4) BPO: Business Park -Office A tFT" A: G 5,000 0 560 Memo re Cannabis Council Workshop November 6, 2024 Page 12 MAP 5 Cultivator, Micro, Mezzo, Manufacturing with Buffers October 2024 J 1L WUI tn., L.Odeans - S.— W— U 17w c— c. T.— E661 F­,U, Road W-1 +Qhw y Map 5 60th-l—N.0h -------------- • ParkAmenities Parcels Cannabis Business M City Boundary F— I School Buffer (1,000 ft) Zoning Districts BS Park Amenities Buffer (1,000 ft) PI: Business Park -Industrial Residential Zone Buffer (500 ft) BPO: Business Park - Office = Feet 0 1,000 Memo re Cannabis Council Workshop November 6, 2024 Page 13 MAP 6 Map 6 Cannabis Cultivator Only October 2024 O Acceptable Cultivation Parcel (�=20 acres) City Features r City Hall Fire Department Green Spaces Waterbodies 'ek ISAADIENT ROSALIE ATRS 62 63 LAKEV EW MEMORIAL HOSPITAL ASSOC INC 0 5,000 Feet -Mfle A 0 1 Owner Name Acres GAMENT ROSALIE A TRS 29.26 LAKEVIEW MEMORIAL 63.83 HOSPITALASSOC INC FEE TABLE Registration and Permits OCM app fee OCM Lic Fee OCM Renewal Fee City Reg Fee City Cap Reg Fee City Renewal Fee City Cap Renewal Fee Micro $ 500 $ - $ 2,000 $ - $ - $ 1,000 $ 1,000 Mezzo $ 5,000 $ 5,000 $ 10,000 $ 2,500 $ 500 $ 5,000 $ 1,000 Cannabis Cultivator $ 10,000 $ 20,000 $ 30,000 $ 10,000 $ 500 $ 15,000 $ 1,000 Cannabis Manufacturer $ 10,000 $ 10,000 $ 20,000 $ 5,000 $ 500 $ 10,000 $ 1,000 Cannabis Retailer $ 2,500 $ 2,500 $ 5,000 $ 1,250 $ 500 $ 2,500 $ 1,000 Cannabis Wholesaler $ 5,000 $ 5,000 $ 10,000 $ 2,500 $ 500 $ 5,000 $ 1,000 Cannabis Transporter $ 250 $ 500 $ 1,000 $ 250 $ 250 $ 500 $ 500 Cannabis Testing Facility $ 5,000 $ 5,000 $ 10,000 $ 2,500 $ 500 $ 5,000 $ 1,000 Cannabis Delivery Service $ 250 $ 500 $ 1,000 $ 250 $ 250 $ 500 $ 500 Lower -Potency Hemp Edible Manufacturer $ 250 $ 1,000 $ 1,000 $ 500 $ 500 $ 500 $ 500 Lower -Potency Hemp Edible Retailer (per retail location) $ 250 $ 250 $ 250 $ 125 $ 125 $ 125 $ 125 Medical Cannabis Combination $ 10,000 $ 20,000 $ 70,000 $ 10,000 $ 500 $ 35,000 $ 1,000 Cannabis Event Organizer Permit $ 750 $ 750 $ - $ 375 $ 250 $ - $ - City of Stillwater Washington County, Minnesota ORDINANCE NO. XXXX AN ORDINANCE AMENDING CHAPTER 28 OF THE CITY CODE OF THE CITY OF STILLWATER REGARDING CANNABIS AND LOWER -POTENCY HEMP EDIBLE USE PERFORMANCE STANDARDS The City Council of the City of Stillwater does ordain: SECTION 1 REPEALING That the Stillwater City Code Article V Section 28-354 is hereby repealed. SECTION 2 ENACTING. That the Stillwater City Code Article V Section 28-390 is hereby enacted as follows: Sec. 28-390. — Cannabis and Lower -Potency Hemp Edible -related uses. (a) Definitions. Unless otherwise noted in this section, words, terms, and phrases found in the definitions of Minnesota Statutes Section 342.01, or as amended, apply, unless otherwise noted or except where the context clearly indicates a different meaning. In addition, the following definitions apply: Cannabis Business means any of the following businesses: (1) Cannabis microbusiness; (2) Cannabis mezzobusiness; (3) Cannabis cultivator; (4) Cannabis manufacturer; (5) Cannabis retailer; (6) Cannabis wholesaler; (7) Cannabis transporter; (8) Cannabis testing facility; (9) Cannabis event organizer; (10)Cannabis delivery service; (11) Lower -potency hemp edible manufacturing; (12) Lower -potency hemp edible retailer; or (13)Medical cannabis combination business. Cannabis Use means every item, product, person, process, action, business, or other thing related to cannabis flower and cannabis products. Office of Cannabis Management or OCM means Minnesota Office of Cannabis Management. Residential treatment facility means a 24-hour-a-day program under the treatment supervision of a mental health professional, in a community residential setting other than an acute care hospital or regional treatment center inpatient unit, that must be licensed as a residential treatment program for adults with mental illness under chapter 2451, Minnesota Rules, parts 9520.0500 to 9520.0670, or other rules adopted by the commissioner. School means public school as defined in Minnesota Statutes Section 120A.05 or nonpublic school that meets the reporting requirements under Minnesota Statutes Section 120A.24. State License means an approved license issued by the Minnesota Office of Cannabis Management to a cannabis retail business. (b) Outdoor cultivation. Any cannabis business that includes outdoor cultivation, such as cannabis cultivator, microbusiness, or mezzobusiness must comply with the following: (1) A minimum of twenty (20) contiguous acres is required for the portion of the property that will be dedicated to cultivation. (2) The cannabis plants must be setback a minimum of three hundred feet (300') from the property lines. (3) There must be fencing of six feet (6') around the perimeter and a landscaped or screened buffer is required to be placed outside of the fence but within the setback area, which may consist of a berm, trees, or combination thereof. (4) The cannabis plants cannot be visible from any public right of way. (5) No retail sales shall be allowed at the same location as any business with an outdoor cultivation business license. (c) Indoor cultivation. Any cannabis business that includes indoor cultivation which is enclosed within structures such as, but not limited to, greenhouses or hoop houses must comply with any lighting and illumination requirements imposed by the City Council. (d) Manufacturing, production, testing or processing of cannabis or wholesale (if products stored on site). Must comply with the following performance standards: (1) No exterior storage is allowed, including storage of products in semis or trailers that are parked outside of an enclosed building. (2) All mechanical, odor suppression equipment, trash enclosures, or external utility equipment must be screened and approved as part of a site plan approval. (e) Performance standards for all cannabis and lower -potency hemp edible uses. (1) Hours of operation for retail sales of cannabis products are permitted from 10:00 a.m. to 9:00 p.m., seven days a week. Businesses that sell lower -potency beverages associated with an on -sale or off -sale liquor license may be sold consistent with the hours of operation for the associated liquor license. (2) No cannabis use or lower -potency hemp edible use shall be allowed as part of any Adult Use Establishment, as defined in City Code Chapter 6, Article II, Section 6-42. (3) No retail sales of cannabis or lower -potency hemp edible products are allowed in the A-P zoning district. 2 (4) Cannabis and lower -potency hemp edible uses shall not violate City Code Chapter 10 regarding nuisances. (5) Distance restrictions. Distances from a cannabis or lower -potency hemp edible uses are measured from the storefront of a retail use and from the property line of all other uses. a. There must be at least one thousand feet (1,000') between each cannabis use or lower -potency hemp edible use. b. The location of the cannabis use must be located: 1. More than one thousand feet (1,000') from a school as measured from property line of the school to the cannabis business; 2. More than five hundred feet (500') from a residential treatment facility, as measured from the property line of the facility to the cannabis use; 3. More than one thousand feet (1,000') from an attraction within a public park that is regularly used by minors, such as, but not limited to a playground, athletic field, athletic court, picnic area or restrooms, pavilion or park building, disc golf features, as each is measured from the location of the public park attraction to the cannabis use. 4. A cannabis use shall not be closer than two hundred feet (200') from a residential zoning district, as measured from the property line of the residential zoning district to the cannabis business, unless a larger setback is required in this Chapter. 5. All buildings used for manufacturing, production, testing or processing of cannabis or wholesale (if products stored on site) must be setback a minimum of five hundred feet (500') from a residential zoning district or residential use as measured from the property line of the cannabis use to the property line of the nearest residential zoning district or residential use. c. Exceptions to distance restrictions. 1. Lower -potency hemp edible uses must comply with City Code Section 28-390 (e)(5)a., however, they are exempt from the distance restrictions in City Code Section 28-390 (e)(5)b. 2. Off -sale exclusive liquor stores with a current lower -potency hemp edible City registration and a State License are exempt from the distance restrictions in City Code Section 28-390 (e)(5)a and (e)(5)b. and their use does not count against other cannabis uses for purposes of the distance restrictions from another cannabis use in City Code Section 28-390 (e)(5)a. (6) Signs must comply with the standards in City Code Section 28-348 for the relevant zoning district in which the business is located, except for the following: a. No cannabis use shall have more than two (2) signs; b. No lower -potency hemp edible use shall advertise the use on an exterior sign or an interior sign that is visible from the exterior of the building; 3 c. No blinking, moving, or flashing signs shall be visible from the exterior of the building. (7) Cannabis uses must meet the minimum parking requirements for each type of use as stated in City Code for that use, for example, retail must meet the retail requirements, manufacturing must meet the manufacturing parking requirements. If there is a combination of cannabis uses at the same location, the use that requires the largest number of spaces must be met. (8) A security plan must be submitted to and approved by the Chief of Police to address security issues in order to protect the public health, safety, and general welfare. The security plan must include, but is not limited to, addressing issues surrounding parking, traffic, securing of monetary transactions, building security and alarm systems both internal and external, screening, lighting, window and door placement, landscaping, and hours of operation. SECTION 3 AMENDING. That the Stillwater City Code Article III Section 28-193 is hereby amended to remove the Growing of Industrial Hemp from the Use Table and to add the following use to the Table accordingly: Sec. 28-193. — Allowable uses in residential districts. Type of Cannabis A-P CA CBD VC BPC BPO BPI PA PWD PROS HMU NC Business Cultivation (indoor or CUP outdoor) SECTION 4 AMENDING. That the Stillwater City Code Article III Section 28-236 is hereby amended to remove the following uses from the Allowable Use Table in nonresidential districts: CBD Retail Establishments, nonintoxicating 2. CBD Retail Establishments, intoxicating 3. Medical cannabis distribution facility 4. Medical cannabis laboratories; And add the following uses to the Allowable Use Table in nonresidential districts accordingly: Sec. 28-236. —Allowable uses in nonresidential districts. AP CA CBD VC BPC BPO BPI PA PWD PROS HMU NC Lower- potency hemp edible beverages, retail P P P P P P P P P P associated with off - sale liquor El AP CA CBD VC BPC BPO BPI PA PWD PROS HMU NC Lower -potency hemp edible beverages, retail P P P associated with on - sale liquor Lower- potency hemp edible, retail (not associated with CUP CUP CUP on -sale or off -sale liquor) Cannabis, retail CUP CUP CUP Cannabis, manufacturing, production, CUP CUP processing, testing, and warehousing Lower -Potency hemp edible beverages, manufacturing at CUP CUP brewery and distillery Cannabis, wholesale with no product on- CUP CUP CUP site Cannabis, cultivation (indoor) CUP CUP SECTION 5 SAVING. In all other ways, the Stillwater City Code shall remain in full force and effect. SECTION 6 SUMMARY PUBLICATION. Pursuant to Minn. Stat. § 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance: The text amendment adopted by the Stillwater City Council on , 2024 amends cannabis business uses and performance standards in residential and nonresidential districts to include cannabis and lower -potency hemp edible uses in accordance with Minnesota State Statutes Sections 342 and 151.72. 5 Adopted by the City Council of the City of Stillwater this day of 2024. ATTEST: Beth Wolf, City Clerk CITY OF STILLWATER Ted Kozlowski, Mayor Al City of Stillwater Washington County, Minnesota ORDINANCE NO. XXX AN ORDINANCE REPEALING AND REPLACING CHAPTER 6, ARTICLE IV OF THE STILLWATER CITY CODE OF THE CITY OF STILLWATER REGARDING CANNABIS AND LOWER -POTENCY HEMP EDIBLE BUSINESS REGISTRATION The City Council of the City of Stillwater does ordain: SECTION 1 REPEAL AND REPLACE. Chapter 6, Article IV of the Stillwater City Code is hereby repealed and replaced as follows: ARTICLE IV. — CANNABIS AND LOWER -POTENCY HEMP EDIBLE BUSINESS REGISTRATION Sec. 6-127. — Purpose. The purpose of this chapter is to implement the provisions of Minnesota Statutes Chapter 342, which authorizes cities to protect the public health, safety, and welfare of residents by regulating cannabis and lower -potency hemp edible businesses within its jurisdiction. Sec. 6-128. — Definitions. Unless otherwise noted in this section, words, terms, and phrases found in the definitions of Minnesota Statutes Section 342.01, or as amended, apply, unless otherwise noted or except where the context clearly indicates a different meaning. In addition, the following definitions apply: Cannabis Business means any of the following businesses (a) Cannabis microbusiness; (b) Cannabis mezzobusiness; (c) Cannabis cultivator; (d) Cannabis manufacturer; (e) Cannabis retailer; (f) Cannabis wholesaler; (g) Cannabis transporter; (h) Cannabis testing facility; (i) Cannabis event organizer; 0) Cannabis delivery service; (k) Lower -potency hemp edible manufacturing; (1) Lower -potency hemp edible retailer; or (m)Medical cannabis combination business. Cannabis Use means every item, product, person, process, action, business, or other thing related to cannabis flower and cannabis products. Office of Cannabis Management or OCM means Minnesota Office of Cannabis Management. State License means an approved license issued by the Minnesota Office of Cannabis Management to a cannabis retail business. Sec. 6-129. — Cannabis Retail Sales Registration Required. Before operating a business licensed by OCM the business must register with the City. Applications shall be submitted on the forms provided by the City Clerk, and all applicants shall comply with the process below. All applications shall be considered and approved or denied by the City Council. Sec. 6-130. — Cap on Registrations. The City will not issue more than one (1) cannabis retail registration per 12,500 residents, as determined by the most recent state demographer's estimate. This cap on registrations does not apply to a medical cannabis combination business with a retail endorsement or a lower -potency hemp edible retailer. Sec. 6-131. —Application Process. All applicants must: (a) Complete the registration form provided by the City; (b) Pay the non-refundable registration fee for each type of retail license for which the business is applying; and (c) Provide a copy of all State Licenses issued by OCM. Sec. 6-132. — Approval. The City Council must take action on each new and renewal registration application within a reasonable time following receipt of the recommendation from City staff regarding the application. At the City Council meeting at which the application is considered, the registration will be approved by the City Council if the applicant: (a) Is in compliance with this chapter and all zoning requirements; (b) Has paid the registration fee; (c) Is current on all property taxes and assessments; (d) Has a State License Issued by OCM for the retail business being negotiated; and (e) Is current on payment for all other City fees and charges. Sec. 6-133. — Exceptions — Cannabis Event Organizer. No registration shall be required for an Event Organizer licensed by OCM who intends to conduct a cannabis event within the City; however, each cannabis event must be approved by the City Council through a cannabis event permit. The Event Organizer shall submit an application as provided by the City Clerk. The cannabis event permit application shall include: (a) A copy of the Event Organizer's license by OCM; (b) Payment of the permit fee; 2 (c) The location, including address, Property Identification Numbers and ownership information of the private property upon which the cannabis event is proposed to take place and whether the activity is proposed indoors or outdoors. No cannabis event will be permitted on public property or in a public park; (d) The dates and number of days requested for the cannabis event; (e) A security plan that has been approved by the Police Chief; (f) If on -site consumption is proposed, a detailed plan for complying with state law regarding such activity. The City Council shall approve or deny on -site consumption of cannabis as part of the permit in its sole discretion, based on the circumstances of the specific cannabis event requested; (g) Payment of an escrow fee for any expenses that may be incurred by the city during the cannabis event. Any unused escrow will be returned to the applicant following an accounting of expenses incurred during the cannabis event. The applicant shall be responsible for any costs incurred by the city that exceed the escrow amount; (h) The printed names and signatures of the Event Organizer and the property owner. The Council may add reasonable conditions to the permit, may reduce the number of days for the event, prohibit outdoor activity and/or restrict or prohibit on -site consumption, in order to protect the public health, safety, and general welfare. Sec. 6-134. — Renewal Process. (a) Registration renewals are issued in the same manner and subject to the same conditions as a new registration application. A cannabis retail business shall apply to renew its registration on a form established by the City. The City shall charge a renewal fee for the registration starting at its second renewal, and each subsequent renewal thereafter, as established in the City's fee schedule. (b) Before renewing a registration, the City may enter and inspect the cannabis business to ensure that the cannabis business is in compliance with this chapter, the zoning ordinance, and state laws. Sec. 6-135. — Registration Term. The registration term begins on January 1 and ends on December 31. Sec. 6-136. — Premises Covered by Registration. Unless otherwise authorized by this Code, the registration for the business is only effective for the compact and contiguous space specified in the approved registration application. Sec. 6-137. — No transfer or Assignment of Registration or Location. A registered business shall not transfer or assign a registration to another person or entity or move to a different location without completing a new application and paying the appropriate fees. Sec. 6-138. — Prohibited Acts. The owner or operator of a registered business is responsible for the conduct of their place of business and the conditions of order in it. The act of an employee of the premises is deemed the act of the owner or operator as well, and the owner or operator is responsible for all penalties provided by this chapter equally with the employee. (a) It shall be unlawful for any person to sell, purchase, obtain or otherwise provide any cannabis or lower -potency hemp edible product to any person under the age of twenty-one (21), including cannabinoids derived from hemp. (b) It shall be unlawful for any person under the age of twenty-one (21) to possess any cannabis or lower -potency hemp edible product. This chapter shall not apply to persons under the age of twenty-one (21) lawfully involved in a compliance check, including cannabinoids derived from hemp. (c) It shall be unlawful for any person under the age of twenty-one (21) to use or consume any cannabis or lower -potency hemp edible product unless it is legally authorized medical cannabis. (d) It shall be unlawful for any person under the age of twenty-one (21) to attempt to disguise the person's true age by the use of a false form of identification, whether the identification is that of another person or one in which the age of the person has been modified or tampered with, to represent an age older than the actual age of the person, in order to purchase any cannabis or lower -potency hemp edible product. (e) No cannabis or lower -potency hemp edible product may be sold to an obviously intoxicated person or a person under the influence of a controlled substance. (f) No one under the age of twenty-one (21) shall sell cannabis or lower -potency hemp edibles. (g) Cannabis and lower -potency hemp edibles cannot be sold in vending machines, through a drive -through window or as part of a home occupation. (h) On -site consumption is prohibited except for lower -potency hemp products that are consumed as a beverage. (i) It shall be unlawful to sell, purchase, obtain, or otherwise provide products with Delta-10 THC unless it is derived from industrial hemp and contains not more than 0.3 percent THC. (j) No retail cannabis or lower -potency hemp edible product shall be visible from the exterior of the building. Sec. 6-139. — Compliance Checks and Inspections. (a) Inspections. All registered business premises must be open to inspection by the local law enforcement or other authorized City official during regular business hours. (b) Compliance Checks. From time to time, but at least once per year, the City will conduct compliance checks on registered retail businesses by engaging persons between the ages of seventeen (17) and twenty-one (21) years, to enter the premises to attempt to purchase cannabis and lower -potency hemp edible products. Persons used for compliance checks are not guilty of the unlawful purchase or attempted purchase, nor the unlawful possession of cannabis or lower -potency hemp edible products when the items are obtained or attempted to be obtained as a part of the compliance check. No person used in compliance checks may attempt to use a false identification misrepresenting the person's age, Il and all persons lawfully engaged in a compliance check may answer all questions about the person's age and shall produce any identification, if any exists, for which he or she is asked. Nothing in this section prohibits compliance checks authorized by State or Federal laws for educational, research or training purposes, or required for the enforcement of a particular State or Federal law. Sec. 6-140. — Violations. (a) Civil Penalties. If the City determines that a registered business made a sale to a customer or patient without a valid retail registration, the City may impose a civil penalty of up to $2,000 for each violation. (b) Suspension. If the City determines that a business with a registration is not operating in compliance with the City Code or zoning ordinance, or that the operation of the business poses an immediate threat to the health or safety of the public, the City, through the Police Chief, may immediately suspend the registration for up to thirty (30) days. The City will notify the business and the OCM in writing of the suspension, stating the grounds for the suspension. The OCM will investigate and may extend the period of suspension, revoke the registration, or order the reinstatement of the registration, or take any other action described in Minnesota Statutes Section 342.19 or 342.21. SECTION 2 EFFECTIVE DATE. This Ordinance shall be effective after its passage and publication according to law. Adopted by the City Council of the City of Stillwater this day of November, 2024. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk City of Stillwater Washington County, Minnesota ORDINANCE NO. XXX AN ORDINANCE ENACTING CHAPTER 10, ARTICLE II, DIVISION 7 OF THE STILLWATER CITY CODE OF THE CITY OF STILLWATER REGARDING ODORS AS PUBLIC NUISANCES The City Council of the City of Stillwater does ordain: SECTION 1 ENACTMENT. Section 10-147 of the Stillwater City Code is hereby enacted as follows: Sec. 10-147. —Odors (a) Definitions. The following words, terms, and phrases, when used in this chapter, shall have the meaning ascribed to them in this section, except there the context clearly indicates a different meaning. Best Practicable Odor Control Technology. The utilization of those technologies, processes, procedures, or operating methods by an industry, facility, or source which results in the most cost-effective means of mitigation of odors from an odor emission point source. City Administrator. The Stillwater City Administrator or his or her designee. City Engineer. The Stillwater City Engineer or his or her designee. Initial Test or Initial Testing. An odor test or series of tests conducted in order to establish a baseline odor level. Nasal Ranger®. The Nasal Ranger® Field Olfactometer, a portable odor detecting and measuring device developed by St. Croix Sensory or such comparable device or technology that is approved by the City Council. Odor. That which produces a response of the human sense of smell to an odorous substance. Odor Management Plan. A plan submitted by an industry, facility, or source to the City. Odor Complaint. A notification received by the City from a person who identifies his or her name and address and the location, description, and duration of the odor. The release of such information regarding the identity of the complainant is governed by the Minn. Stat. Ch. 13, the Minnesota Government Data Practices Act. Odor Emission. The release of offensive gases, fumes, and vapors into the atmosphere by an industry, facility, or source which is determined by the City to cause unreasonable injury, nuisance, or annoyance to the public. Owner. The owner, operator, occupant, tenant, or other person who is responsible for any operation, business, or profession, or who exercises control over real property. Property. Any real property, premises, structure, or location within the City. Significant Odor Generator. An industry, facility, or source that generates seven verifiable odor complaints in a six-month period or that the City has determined the industry, facility, or source is the cause of odor emissions resulting in significant odor complaints. Verified Odor Complaint. That the City Administrator has confirmed the industry, facility or source of the odor emission that precipitated the complaint, by using the Nasal Ranger® to detect and measure odor. A dilution -to -threshold ratio as measured by the Nasal Ranger® of seven odor units or above (or such comparable measurements for a different device or technology that is approved by the City Council) is deemed to be a verified odor complaint. (b) It shall be unlawful for any owner of a property located within the City to cause or allow odor emissions that: (1) Create odors or smells which are offensive or obnoxious to another person within the City; or (2) Create a detrimental effect on the property of another person in the City; or (3) Unreasonably interfere with the enjoyment of life, health, safety, peace, comfort, or property of another person in the City. (c) Odor Testing. Odor testing may be conducted by the City or an independent consultant on any property that may be a potential odor source. Testing may be conducted based on complaints or based on a planned odor monitoring study. (d) Designation as a significant odor generator. After reviewing the results of odor testing, if the property produces odor emissions that generate seven verifiable odor complaints in a six-month period, the City Administrator or designee may determine that a property shall be designated as a significant odor generator and shall notify the property owner of the designation. (e) Appeal. Any property that is designated as a significant odor generator may file an appeal in writing by following the process contained in City Code Section 2-236. (f) Odor management plan. (1) If the property is designated as a significant odor generator, then within 90 days of notice of designation by the City, the property owner shall work with the City to develop an odor management plan using the best practicable odor control technology in order to mitigate and comply with this ordinance. The City may grant an extension for up to an additional 90 days to submit the odor management plan, upon sufficient evidence and cause for such extension. The odor management plan shall: a. Identify and explain the odor source(s); b. Describe the best practicable odor technology to manage the odors generated; c. Provide a detailed plan on any proposed operational changes to the existing odor control equipment in order to control and mitigate the odors being generated; 2 d. Establish a timeline for development and implementation of an engineer - approved treatment technology, which includes monitoring instrumentation and equipment to ensure future compliance. e. Be kept on file with the City. (g) Compliance. (1) Compliance shall be achieved when the property owner has completed the installation, start-up, and operation of the best practicable odor control technology in accordance with the odor management plan and follow-up testing has determined the results have significantly improved since the initial test. (2) At such time that the property has achieved compliance with the odor management plan and has received no verifiable odor complaints for a period of 12 months, the property shall be removed from the significant odor generator classification. (h) Non-compliance. If the City Administrator determines after follow-up testing that the results at the property have not improved, or if odor complaints continue, the property owner shall be required to meet with the City Administrator on at least a quarterly basis to develop a new odor management plan. Such meetings and follow-up testing shall continue until the City Administrator determines that the results at the property have improved. If non-compliance continues for a period of 12 months, the City may impose penalties pursuant to this chapter. (i) Re-classification as a significant odor generator. A property that was previously classified as a significant odor generator but was removed from the classification due to compliance may be re-classified as a significant odor generator if it generates three verifiable odor complaints in a 90-day period. It shall then be required to comply with section F. establishing a new odor management plan and section H. requiring quarterly meetings. A property re-classified as a significant odor generator will not be removed from the classification until it meets the compliance requirements in section G. (j) Penalty. Failure to comply with the requirements in this section or failure to meet the obligations contained in the odor management plan, unless the failures are determined by the City Administrator to be beyond the control of the significant odor generator or the result of an accident or unexpected and unforeseen events, shall result in a penalty pursuant to City Code Chapter 2, Article VI, or the City may pursue any other legal or equitable remedies available to the City. In addition, any follow-up testing required due to compliance failure shall be paid for by the property owner. SECTION 2 SUMMARY PUBLICATION. Pursuant to Minn. Stat. § 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance: The Nuisances Chapter 10 of the Stillwater City Code is to be amended by adding Section 10-147, Odors. Q SECTION 3 EFFECTIVE DATE. This Ordinance shall be effective after its passage and publication according to law. Adopted by the City Council of the City of Stillwater this day of November, 2024. ATTEST: Beth Wolf, City Clerk CITY OF STILLWATER Ted Kozlowski, Mayor Ell j (water 216 41h Street N, Stillwater, MN 55082 r0 0651-430-8800 The Birthplace of Minnesota www.stillwatermn.gov CITY COUNCIL MEETING MINUTES October 15, 2024 REGULAR MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order at 7:08 p.m. Present: Mayor Kozlowski, Councilmembers Collins, Junker, Odebrecht, Polehna Absent: None Staff present: City Administrator Kohlmann Attorney Sienko City Clerk Wolf Interim Community Development Director Gutknecht Fire Chief Glaser Human Resource Manager Kroells Police Chief Mueller Deputy Director of Public Works/City Engineer Farrell Assistant City Engineer Abdullah PLEDGE OF ALLEGIANCE The Council led the audience in the Pledge of Allegiance. RECOGNITIONS OR PRESENTATIONS Council Service Award for Community Thread Director, Sally Anderson Mayor Kozlowski presented an award to Sally Anderson for her 10 years of leadership as Community Thread Executive Director and 30+ years in the nonprofit sector. Site Preservation and Historical Marker Bob Kroening, speaking on behalf of Outlot H, Liberty on the Lake, proposed a historical marker near the intersection of Manning Avenue and Highway 12. The marker would highlight the history of the Rutherford community and the St. Paul and Stillwater Streetcar Line. It would require a partnership between the City, Washington County, the School Board and the landowner. Councilmembers voiced support for exploring the subject. Riverfront Renewal City Administrator Kohlmann provided information about a referendum vote on the ballot this November. He reviewed a $13.5 million plan to expand and enhance riverfront access, called "Riverfront Renewal." The plan includes transforming Lumberjack Landing and Bridgeview Park through State funding, private donations, grants and City contributions. In the November election, Stillwater voters will decide whether to accept a half percent sales tax to cover $6.2 million of project costs. A study has calculated that tax revenue from non- residents would contribute just over half the sales tax revenue, lowering the burden on residents. The tax would end after 10 years or whenever the $6.2 million is secured, whichever comes first. City Council Meeting October 15, 2024 OPEN FORUM A resident on Ramsey Avenue (no name given) requested a four-way stop at Ramsey and Grove because the traffic coming from Brick to Grove on Ramsey has quadrupled and speeds have increased. The Council agreed to look into it. Scott Junker, 1001 4th Street North, objected to his administrative citation assessment for property he inherited from his father. He gave the history of the land dispute about ownership of the ravine. Mayor Kozlowski stated he would contact Mr. Junker to follow up. Steve Meister, 909 4th Street South, requested more enforcement for bicyclists running stop signs, and asked for a "bicycles must stop too" sign at Churchill and Fourth Street. Patricia Sawyer asked that the Council stop focusing on tourists, create a beach on the river and designate a section of the McKusick Trail for walkers only. Councilmember Polehna noted the City is working on a program educating users about sharing the trails. STAFF REPORTS Deputy Director of Public Works/City Engineer Farrell provided an update on public works projects, the downtown lighting project, and water study proposals. Police Chief Mueller stated recent events had very few calls for service. He appreciates citizens asking for extra patrols and encouraged residents to call 911 with safety issues. Fire Chief Glaser reported the open house and blood drive were successful; the DNR declared critical fire status; he and Deputy Chief Ballis will attend the State Chiefs' conference this week. Interim Community Development Director Gutknecht gave a hiring update and stated the noise concern voiced at the October 5 meeting is being addressed. City Clerk Wolf reminded the Council the Canvas Board meeting will be November 12. City Administrator Kohlmann noted that the Mayor and Administrator will talk at the Toast & Topic event tomorrow. CONSENT AGENDA October 1, 2024 Closed Session, Workshop and Regular Meeting Minutes Payment of Bills 2024 Street Improvement Project Easement Acquisitions along Greeley Street - Resolution 2024-117 Alcohol Training Ordinance Amendment - Ordinance 1220 2nd reading Assessment Appeal Waiver Agreement and Assessment Adoption for 301 Stillwater Ave - Resolution 2024-118 Historic Lift Bridge Lighting MnDOT Limited Use Permit - Resolution 2024-119 Loop Trail Snow Removal 2024-2027 Joint Powers Agreement - Resolution 2024-120 Lumberjack Landing Aiple House Renovation Architecture Services Contract Amendment Short Term Home Rental License for 404 Churchill St W Storage Area Improvement at Public Works Agreement Temporary Liquor License for Valley Chamber Chorale Page 2 of 6 City Council Meeting October 15, 2024 Therapeutic Massage Business License and Individual Massage Therapist Licenses - Resolution 2024-121 Washington County Mass Community Notification System Joint Powers Agreement Downtown Lighting Project Materials Testing Agreement Northland Park Fence Project Agreement Mayor Kozlowski requested that Resolution 2024-117, 2024 Street Improvement Project Easement Acquisitions along Greeley Street, be pulled. The City Attorney must be given authority to make minor modifications in the easement acquisition document because one of the parties involved passed away. Councilmember Collins thanked resident Kent Musser for his advocacy regarding the Alcohol Training Ordinance Amendment. Motion by Councilmember Junker, seconded by Councilmember Collins, to adopt the amended Consent Agenda. All in favor. Motion by Councilmember Collins, seconded by Councilmember Odebrecht, to adopt Resolution 2024-117, Authorizing Permanent Easement Acquisition for 2024 Street Improvement Project (2024-02), with the additional condition that the City Attorney has the authority to make minor modifications to the easement document, including obtaining an affidavit of identity and survivorship. All in favor. PUBLIC HEARINGS Proposed Assessments for 2024 Street Improvement Project Assistant City Engineer Abdullah stated the 2024 Street Project is nearly complete. The final project cost is estimated to be $3,439,854. There were slight variations in the final assessment amount. Some appraisals were higher than the estimated and final assessments of the project, and some were lower. According to State Statue, the lower of final calculated cost of the project or the appraised value is assessed to the property owner. He provided a table showing assessment rates. To date, no objections have been submitted. The assessments will be collected over a period of five years if the assessment amount is less than $3,000, 10 years if the assessment amount is $3,000410,000 or 15 years if the assessment amount is $10,000 or more with interest added at 4.26% per year on the unpaid balance. Staff recommends adoption of the assessment roll. Councilmember Polehna asked why the second lift on the pavement will wait until spring, and Mr. Abdullah replied where there is watermain, engineers want to wait till spring in case there are soft areas that might crack. Councilmember Junker asked about what happened on Greeley Street, and Mr. Abdullah answered that area was left open with gravel for almost two weeks and the day it was paved, water started showing so work stopped, it was dug out and was dry. It was then filled with gravel, compacted, paved base layer placed, and again no water showed up but the day after the final lift was placed, water was coming through the pavement. So, it had to be dug out, fitted with drain tile and connected to the storm sewer to control it. Mayor Kozlowski opened the public hearing. Page 3 of 6 City Council Meeting October 15, 2024 Miles Tibbetts, 663 Second Street, requested "Resident Homeowner Parking Only" signs in front of his home, and striping at Second and Willard. He stated there are parking issues all around St. Michaels, and previous signs stating "Resident Parking Only" were removed because of confusion. Mayor Kozlowski stated the City will look at the intersection and see if signs worded in that way can be enforced. Jim Nelson, treasurer First United Methodist Church at the corner of Greeley and Myrtle, asked if the church as a nonprofit, will have any help with its $21,000+ assessment and Mayor Kozlowski stated unfortunately no. The public hearing was closed. Motion by Councilmember Polehna, seconded by Councilmember Junker, to adopt Resolution 2024-122, Resolution Adopting Assessment for 2024 Street Improvement Project (Project 2024-02). All in favor. Proposed Assessments for Delinquent Abatement Cleanup Fees, Administrative Citations Fees and Solid Waste Fees City Clerk Wolf explained that property owners who have delinquent balances for solid waste bills and abatement cleanup charges such as snow removal, lawn mowing/weeds, junk removal from July 1, 2023 to June 30, 2024 along with administration citation fees from May 1, 2023 to August 30, 2024 can be assessed for their outstanding balance and be placed on their property taxes. The City, as well as Waste Management for trash service, has provided notice to the affected property owners stating failure to pay will result in the delinquent balance being assessed against their property. Property owners will have until November 15 to pay, after which any balance remaining will be sent to the County as a special assessment against the land. She noted that one written objection was received and one objection was voiced earlier during the open forum portion of this meeting. Mayor Kozlowski opened the public hearing. There were no public comments during the hearing. The public hearing was closed. Motion by Councilmember Collins, seconded by Councilmember Junker, to adopt Resolution 2024-123, Resolution Adopting Assessment for Delinquent Abatement Cleanup Fees, L.I. 040, to adopt Resolution 2024-124, Resolution Adopting Assessment for Delinquent Administrative Citation Fees, L.I. 006, and Resolution 2024-125, Resolution Adopting Assessment for Delinquent Solid Waste Fees, L.I. 002. All in favor. Fee Schedule Amendment for Liquor License Fee Increase - Ordinance 1221 2nd Reading City Clerk Wolf stated that at the September 17, 2024 Council meeting, City Council approved the 2025 budget which included increasing the On -Sale Intoxicating Liquor License fees from $2,887.50 to $3,200 beginning January 1, 2025. There are 40 businesses that currently have an on -sale license and two business have a micro distiller cocktail room on -sale license that will be affected by this fee increase. Mayor Kozlowski opened the public hearing. Steve Meister, Meister's Bar & Grill, objected, asking why the fees are increasing and what justifies an increase more than 10%. Page 4 of 6 City Council Meeting October 15, 2024 Councilmember Junker replied the 10.8% increase is being done because the City did not increase the fee for nearly 20 years. Stillwater fees are still much lower than surrounding communities. The public hearing was closed. Motion by Councilmember Polehna, seconded by Councilmember Junker, to adopt Ordinance 1221 Ordinance Amending the City of Stillwater 2024 Fee Schedule. All in favor. UNFINISHED BUSINESS There was no unfinished business. NEW BUSINESS There was no new business. COUNCIL REQUEST ITEMS Councilmember Junker stated that the lights are up on the north side of the bridge and will be placed on the south side next week. He also stated staff is working on the graffiti park and potential skateboard park, which will eventually need a name. ADJOURNMENT Motion by Councilmember Junker, seconded by Councilmember Polehna, to adjourn. All in favor. The meeting was adjourned at 8:50 p.m. Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk Resolution 2024-117, Authorizing Permanent Easement Acquisition for 2024 Street Improvement Project (2024-02) Resolution 2024-118, Approving Assessment Appeal Waiver Agreement and Adopting Assessment for 301 Stillwater Ave Resolution 2024-119, City of Stillwater Limited Use Permit with the State of Minnesota Department of Transportation for Highway Beautification Project in the Right -of -Way of Trunk Highway 36 at Stillwater Lift Bridge Resolution 2024-120, Approving Joint Powers Agreement Between St. Croix County Wisconsin and the City of Stillwater Minnesota for the Loop Trail Snow Removal Resolution 2024-121, Approving Issuance of New Therapeutic Massage Business and License and Individual Massage Therapist Licenses Resolution 2024-122, Adopting Assessment for 2024 Street Improvement Project (2024-02) Page 5 of 6 City Council Meeting October 15, 2024 Resolution 2024-123, Adopting Assessment for Delinquent Abatement Cleanup Fees, L.I. 040 Resolution 2024-124, Adopting Assessment for Delinquent Administrative Citation Fees, L.I. 006 Resolution 2024-125, Adopting Assessment for Delinquent Solid Waste Fees, L.I. 002 Ordinance 1220, an Ordinance Amending Chapter 6, Article III, Section 6-79(J) of the City Code of the City of Stillwater Ordinance 1221, an Ordinance Amending the City of Stillwater 2024 Fee Schedule Page 6 of 6 S0 l 1 .1Water THE BIRTHPLACE OF MINNESOTA DATE: November 6, 2024 TO: Honorable Mayor and City Councilmembers FROM: Reabar Abdullah, Assistant City Engineer SUBJECT: Amending Survey Agreement for the 2025 Street Improvement Project (2025-02) BACKGROUND On October 1, 2024, City Council approved a contract with SEH Inc. to conduct the survey work for the 2025 Street Improvement Project. Since then staff decided to add one more street to the survey. SEH Inc, requested an amendment to the contract, and add $4,100 to the original contract bid of $21,000 to finish the work. Funding for the survey will come from the 2025 Street Improvement Project (Project No. 2025-02) budget. RECOMMENDATION Staff recommends approving the amendment to the survey contract with SEH for surveying the streets for the 2025 Street Improvement Project (2025-02). ACTION REQUESTED If Council concurs with recommendation, they should pass a motion approving amending the survey agreement with SEH for the 2025 street improvement project (2025-02). SEH Building a Better Woi Id for All of Us' October 23, 2024 Mr. Reabar Abdullah Assistant City Engineer City of Stillwater 216 4th St. N. Stillwater, MN 55082 Dear Mr. Abdullah: RE: City of Stillwater, Minnesota 2025 Street Reconstruction ammendment SEH appreciates the opportunity to submit this proposal for providing survey services related to the City's 2025 Street Reconstruction Project. This letter serves as our understanding of the project scope and schedule. Our scope of work includes a completion of a topographic survey per the City of Stillwater survey work requirements (attached). PROJECT BACKGROUND This amendment is for the Elm street additional services. We proposed to complete the survey work and provide the City the survey data before November 14th, 2024. COMPENSATION Compensation for the services will be made on an hourly basis plus cost of reimbursable expanses. Total compensation is estimated at $4,100. This includes all expanses such as vehicles, equipment and mileage. REMARKS You agree to furnish us with full information as to your requirements, including any special or extraordinary considerations for the Project or special services needed, and also to make available all pertinent existing information and data that we will need to perform our services. We would be happy to furnish such Additional Services as you may request or as required during the project. If this proposal is acceptable to the City, we will provide a professional services agreement for execution. SEH appreciates the opportunity to serve the City of Stillwater. We look forward to working with the City to complete this upcoming project. Please contact me directly at 612.720.5883 or ganderson@sehinc.com should you have questions or requests for additional information. Sincerely, SHORT ELLIOTT HENDRICKSON INC. Engineers I Architects I Planners I Scientists Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St Paul, MN 55110-3507 651 490 2000 1 800 325.2055 1 888 908.8166 fax I sehinc.com SEH is 100% employee -owned I Affirmative Action —Equal Opportunity Employer Mr. Reabar Abdullah August 5, 2024 Page 2 Greg Anderson Client Service Manager (Lic. MN) ah Attachment c: Theo Brown, SEH xApflsts1ilNcommon\16959512023 at proposal docx APPROVED THIS 1-y— DAY OF OC 11 b e `=Qf CITY OF STILLWATER, MN WIANEW . ..r Title: 14 4 !;"4;+A4't (�S' jt!1 Kec r S0 l 1 .1Water THE BIRTHPLACE OF MINNESOTA DATE: November 6, 2024 TO: Honorable Mayor and City Councilmembers FROM: Shawn Sanders, Director of Public Works SUBJECT: Approval of Consulting Services Bridgeview Park Courtesy Docks Project (Project 2024-13) DISCUSSION The City solicited a Request for Proposals for Consulting Services for the Bridgeview Park Courtesy Docks. Consulting services for this project include project coordination, data collection, design and construction services. Three proposals and estimated costs of services were received from the following companies: AMI Consulting Engineers, P.A. $360,000 Edgewater Resources $424,475 MSA Professional Services, Inc. (MSA) $ 286,385 Following review of the proposals, MSA at the price of $286,385 was selected for the consulting services. RECOMMENDATION Staff recommends council approve the consulting services of MSA for the Bridgeview Park Courtesy Docks Project. ACTION REQUESTED If council concurs with staff recommendation, upon City Attorney review, Council should pass a motion to approve the agreement with MSA for consulting services for the Bridgeview Park Courtesy Docks Project (project 2024-13). l 1 iwa ter The Birthplace of Minnesota J AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT ("Agreement") is made and executed this 6th day of November, 2024, by and between the City of Stillwater, 216 4t" Street North, Stillwater, Minnesota 55082, ("City") and MSA Professional Services, Inc., 60 Plato Blvd. E., Suite 420, St. Paul, MN 55107-1835 ("Consultant"). WHEREAS, the City has accepted the proposal of the Consultant for certain professional Services; and WHEREAS, Services under this agreement, are generally described as: 2024-13 Bridgeview Park Boat Courtesy Docks Project WHEREAS, Consultant desires to perform the Services for the City under the terms and conditions set forth in this Agreement. NOW THEREFORE, in consideration of the mutual consideration contained herein, it is hereby agreed as follows: SERVICES. a. City agrees to engage Consultant as an independent contractor for the purpose of performing certain professional Services ("Services"), as defined in the following documents: i. MSA will prepare a Scope of Service for Exhibit A; b. Consultant covenants and agrees to provide Services, as set forth in the Exhibits, subject to Section 6 and 7 of this Agreement. f8#LY-10LVAII1►1M a. City agrees to pay and Consultant agrees to receive and accept payment for Services as set forth in the Exhibits. b. Any changes in the scope of the work of the Services that may result in an increase to the compensation due the Consultant shall require prior written approval by the authorized representative of the City or by the City Council. The City will not pay additional compensation for Services that do not have prior written authorization. c. Consultant shall submit itemized bills for Services provided to City on a monthly basis. Bills submitted shall be paid in the same manner as other claims made to City. 3. TERM. This Agreement expires on 11/6/2025. This Agreement may be extended only upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the same terms and conditions as herein stated. :1 = I111:4.11►/_VAIIs] ►1 a. Termination by Either Party. This Agreement may be terminated by either party upon 30 days' written notice delivered to the other party to the addresses listed in Section 13 of this Agreement. Upon termination under this provision, if there is no default by the Consultant, Consultant shall be paid for Services rendered and reimbursable expenses until the effective date of termination. b. Termination Due to Default. This Agreement may be terminated by either party upon written notice in the event of substantial failure by the other party to perform in accordance with the terms of this Agreement. The non -performing party shall have fifteen (15) calendar days from the date of the termination notice to cure or to submit a plan for cure that is acceptable to the other party. 5. SUBCONTRACTORS. Consultant shall not enter into subcontracts for any of the Services provided for in this Agreement without the express written consent of the City, unless specifically provided for in the Exhibits. The Consultant shall pay any subcontractor involved in the performance of this Agreement within the ten (10) days of the Consultant's receipt of payment by the City for undisputed services provided by the subcontractor. 6. STANDARD OF CARE. In performing its Services, Consultant will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the Services are provided. No warranty, express or implied, is made or intended by Consultant's undertaking herein or its performance of Services. 7. DELAY IN PERFORMANCE. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include, but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war, riots, and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage; judicial restraint; and inability to procure permits, licenses or authorizations from any local, state, or federal agency for any of the supplies, materials, accesses, or services required to be provided by either City or Consultant under this Agreement. If such circumstances occur, the nonperforming party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Consultant will be entitled to payment for its reasonable additional charges, if any, due to the delay. 8. CITY'S REPRESENTATIVE. The City has designated Shawn Sanders, to act as the City's representative with respect to the Services to be performed under this Agreement. He or she shall have complete authority to transmit instructions, receive information, interpret, and define the City's policy and decisions with respect to the Services covered by this Agreement. 9. PROJECT MANAGER AND STAFFING. The Consultant has designated Dan Williams, to be the primary contacts for the City in the performance of the Services. They shall be assisted by other staff members as necessary to facilitate the completion of the Services in accordance with the terms established herein. Consultant may not remove or replace the designated staff without the approval of the City. 10. INDEMNIFICATION. a. Consultant and City each agree request to strike defense provision. In mutual indemnification it would be logical for each party to be responsible for their own defense costs., indemnify, and hold harmless each other, its agents and employees, from and against legal liability for all claims, losses, damages, and expenses to the extent such claims, losses, damages, or expenses are caused by its negligent acts, errors, or omissions. In the event claims, losses, damages, or expenses are caused by the joint or concurrent negligence of Consultant and City, they shall be borne by each party in proportion to its own negligence. b. Consultant shall indemnify City against legal liability for damages arising out of claims by Consultant's employees. City shall indemnify Consultant against legal liability for damages arising out of claims by City's employees. 11. INSURANCE. During the performance of the Services under this Agreement, Consultant shall maintain the following insurance: a. General Liability Insurance, with a limit of $2,000,000 for any number of claims arising out of a single occurrence, pursuant to Minnesota Statutes, Section 466.04, or as may be amended; b. Professional Liability Insurance, with a limit of $2,000,000 for any number of claims arising out of a single occurrence. c. Workers' Compensation Insurance in accordance with statutory requirements. d. Automobile Liability Insurance, with a combined single limit of $1,000,000 for each person and $1,000,000 for each accident. Consultant shall furnish the City with certificates of insurance, which shall include a provision that such insurance shall not be canceled without written notice to the City. The City shall be named as an additional insured on the General Liability Insurance policy and the Professional Liability Insurance policy. 12. OWNERSHIP OF DOCUMENTS. Professional documents, drawings, and specifications prepared by the Consultant as part of the Services shall become the property of the City when Consultant has been compensated for all Services rendered, provided, however, that Consultant shall have the unrestricted right to their use. Consultant shall retain its rights in its standard drawing details, specifications, databases, computer software, and other proprietary property. Rights to proprietary intellectual property developed, utilized, or modified in the performance of the Services shall remain the property of the Consultant. 13. NOTICES. Notices shall be communicated to the following addresses: If to City: City of Stillwater 216 4th Street North Stillwater, MN 55082 Attention: Shawn Sanders Or e-mailed: ssanders@stillwatermn.gov If to Consultant: MSA Professional Services, Inc. 60 Plato Blvd. E, Suite 420 St. Paul, MN 55107-1835 Attention: Dan Williams Or e-mailed: dwilliams@msa-ps.com 14. INDEPENDENT CONTRACTOR STATUS. All services provided by Consultant, its officers, agents and employees pursuant to this Agreement shall be provided as employees of Consultant or as independent contractors of Consultant and not as employees of the City for any purpose. 15. GENERAL PROVISIONS. a. Assignment. This Agreement is not assignable without the mutual written agreement of the parties. b. Waiver. A waiver by either City or Consultant of any breach of this Agreement shall be in writing. Such a waiver shall not affect the waiving party's rights with respect to any other or further breach. c. Governing Law. This Agreement shall be construed in accordance with the laws of the State of Minnesota and any disputes regarding this Agreement must be brought by civil action and must be venued in Washington County District Court. d. Severability. If any term of this Agreement is found be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force and effect. e. Data Practices Compliance. All data collected by the City pursuant to this Agreement shall be subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. f. Entire Agreement. This Agreement constitutes the entire agreement of the parties and supersedes all prior communications, understandings and agreements relating to the subject matter hereof, whether oral or written. If this Agreement conflicts with terms and conditions stated in the Proposal, this Agreement shall govern. CITY OF STILLWATER 0 M Ted Kozlowski, Mayor Beth Wolf, City Clerk Date: N MSA PROFESSIONAL SERVICES, INC. Its: Vice President - Service Line Leader Date: 10/31 /2024 Project Description: 2024-13 Bridgeview Park Boat Courtesy Docks Project EXHIBIT A SCOPE OF SERVICES BRIDGEVIEW PARK BOAT COURTESY DOCK PROJECT MSA is teamed with AnchorQEA and Westbrook Associated Engineers to provide design and engineering to the City of Stillwater for a 300-lineal-foot dock which is to include two (2) fishing/observation piers for public use at Bridgeview Park. The river datum indicates that the elevation at the top of the bluff is 692.5' and the low water elevation 675', for an elevation change of approximately 17.5 feet. The courtesy dock is planned to be a floating system with steel pile pole anchorage. A gangway system will provide access from the top of the bluff near the Shoddy Mill and Bergstein Warehouse buildings to the floating dock. Our team will conduct the following scope of services for the development of the dock and connections. PHASE 1 — PRE -DESIGN MEETING AND PREPARATION The MSA team will meet with the City to refined the proposed project approach. We will work with the city to collect pertinent project information from previous studies and site data. We will discuss potential permits required for the project and anticipated schedule for application submittals and approval processes. Our team will investigate and prepare the information required to prepare plans and specifications to receive permits and to build the courtesy dock and gangway/walk connection. Task 1.1 Facilitate Kick-off Meeting — MSA will meet with the City for a project kick-off meeting to discuss the overall project, goals, needs, opportunities, and the required steps for permitting the courtesy dock. We will conduct a site visit to collect additional information of existing upland and shoreline conditions. Task 1.2 Conduct Regular Meetings — MSA will work with the City to determine frequency of project meetings. It is anticipated that regular monthly meetings will occur up to construction, at which time the frequency may be up to bi-weekly. Regular meetings will be virtual unless requested to be held in person by the City. MSA will attend up to four (4) in -person meetings for phases 1 thru 4. Task 1.3 Geotechnical Analysis — MSA team will coordinate the collection of up to four (4) soil boring sample sites for geotechnical analysis of conditions for driving steel pile pole supports for the anchorage of the floating courtesy dock and gangway platform structure. Task 1.4 Topographic Survey and Bathymetry — MSA will complete a site survey of Bridgeview Park from the St. Croix River Crossing Loop Trail around the Shoddy Mill and Bergstein Warehouse buildings in an area approximately 150' x 350' or 1.2 acres. We will collect in -water bathymetry of the riverbed up to 1 00'from the shoreline and 100' from either end of the proposed courtesy dock as shown on the plan in the RFP provided by the City. We will prepare the base survey in AutoCAD for use in developing construction documents for the project. Task 1.5 Review Environmental Documents — MSA team will review pertinent environmental documentation provided by the City. We will evaluate the data and provide a synopsis of the information pertinent to the project. Task 1.6 Hydraulic Analysis — MSA team will prepare a Hydrologic and Hydraulic (H & H) Analysis of the St. Croix River using Hydrologic Engineering Center's River Analysis System (HEC-RAS) software. The primary goal is to evaluate the 1% AC flood elevations under existing conditions and compare them to elevation expected with the floating dock and gangways. Information will also determine the velocity of the river and the effects on the dock pile anchorage. The analysis will include low- to high-water events and worst -case scenarios of debris impact and water velocity. Meetings Kick -Off Meeting Biweekly Conference Calls Up to 4 In -Person Meetings, Phase 1 thru 4 Deliverables Site and Bathymetric Survey HEC-RAS Model Inundation Maps No -Rise Certification, if applicable Draft and Final Geotechnical Report PHASE 2 — DESIGN DEVELOPMENT Our team will work with the City to develop a plan for the courtesy dock, gangway and walk connections to meet the needs of the community, provide accessible connectivity, and provide a contextual design that reflects the ethos of Stillwater. We will provide sound design solutions that will reduce the required amount of gangway platforms with gangways up to 80' in length, meet ADA requirements for marina/dock facilities, create an aesthetic reflective of the community, follow regulatory guidelines, and provide marketing materials for community consumption. Task 2.1 Analyze Options for Dock and Walks — MSA will work with the City to refine the design of the courtesy dock, gangways, gangway platforms, and connecting walks. We will provide up to 3 schematic concepts for the Layout of the dock and gangways. We will provide precedent images to assist in determining what aesthetics fit best in Stillwater. We will discuss amenities such as but not limited to, bench seating, lighting, banners, landscape, and other features which the City may want to include in the project. Task 2.2 60% Review Documents and Costs — MSA will develop Plans, Specifications, and Estimates (PS&E) documents to a 60% review -level package. 60% review documents will include, but not be limited to, existing site conditions, erosion control, layout, grading, dock layout, utilities, landscape, dock details, gangway details, gangway platform details, and site details. 60% PS&E will be used in discussions and applications with regulatory agencies. Deliverables Schematic Concepts, up to 3 in pdf format 60% complete Plans, Specifications and Estimates in pdf format PHASE 3 — PERMIT ASSISTANCE MSA will provide permit assistance to the City. We will coordinate efforts with regulatory agencies to conduct pre - application meetings and any potential follow-up meetings as required prior to the submission. We will assemble application materials required by regulatory agencies for the courtesy dock and related work. Our approach is to meet early in the design process to reduce or eliminate potential oversights that might not be permittable. We typically meet with agencies during the design development stage of the project. Task 3.1 Pre -Application Meetings — MSA will schedule pre -permit application meetings with, but not limited to, the MN Pollution Control Agency (MPCA), Middle St. Croix Water Management Organization (MSCWMO), MN Dept. of Natural Resources (MN DNR), U.S. Army Corps of Engineers (USACE), and MN State Historical Preservation Office (SHPO). We will present 60% complete documents for the project as a resource for the Q&A portion of the permit applications. Shoreline impacts with gangway platforms and any additional riprap will require a MNDNR Shorelin Alteration Permit and a USACE 408 will be required for non -navigational impacts of the floating dock. Task 3.2 Regulatory Agencies Meetings— MSAwill workwith regulatory agencies to establish milestone application review meetings. Meetings will be virtual. Task 3.3 Permit Application Submittals — After coordination with regulatory agencies on the requirements for permitting the floating dock and shoreline alterations, MSAwill submit applications to required agencies as needed. Task 3.4 Permit Approvals — MSA will coordinate efforts of record -keeping of the approved permits. Meetings Pre -application Meetings, virtual Follow up meetings, virtual as needed Deliverables Permit Application with Support Materials, pdf or digital as required. PHASE 4—CONSTRUCTION DOCUMENTS Task 4.1 90% Review Documents and Costs — MSA team will modify the PS&E documents upon review and comments from the City at the 60% document phase. Task 4.2 Final PS&E — Our team will prepare final plans and the Project Manual for bidding the project. We can provide the City the Project Manual or coordinate the bid posting via Quest. Deliverables 90% Review PS&E Documents in pdf format Final Bid Documents in pdf format PHASE 5 — BID SERVICES Task 5.1 - Bid Services — MSA will provide technical support in answering bid questions, prepare addendums, and respond with clarifications as needed. MSA will provide the City assistance with a pre -bid meeting. Task 5.2 - Review Bids — MSA will review all bids and provide the City a recommendation for award. Meetings Pre -Bid Meeting PHASE 6 — CONSTRUCTION ADMINISTRATION/OBSERVATION Task 6.1 Conduct Preconstruction Meeting — MSA will manage a preconstruction meeting with the contractor and City to discuss project intent, site constraints and materials storage areas. Task 6.2 Construction Survey and Inspection — MSA will provide the contractor project staking and survey. We will provide an inspection for site improvements as requested or required by the contractor. Task 6.3 Construction Administration — MSAwill coordinate construction meetings with the contractor on a weekly basis. We will attend up to 8 site visits as benchmark points during installation of the dock, gangways, and site work. We will review and approve Pay Applications and forward them to the City for final approval. MSA will prepare a project punch list at substantial completion of the project. We will complete the final punch list after any required construction improvements have taken place. At the conclusion of the project, MSA will provide the City record drawings of the project. Meetings Pre -Construction Meeting Site Visits — up to 8 benchmark visits Deliverables Construction Memos As Built Drawings in pdf format PROJECT TIMELINE: TARGET MILESTONES IN BOLD (APPROXIMATE) City Council Approval and Project Award PHASE 1 — Kick-off and Project Due Diligence PHASE 2 — Schematic Design PHASE 3 — Permit Assistance November 5, 2024 November— December 2024 January — April 2025 March — October 2025 PHASE 4— Construction Documents May— December 2025 Completion of Final Design (Bid Documents) December 19, 2025 Bid Project January 5, 2026 PHASE 5 — Bid Services January — February 2026 PHASE 6 — Construction Administration/Observation March — December 2026 Final Construction Completion December 18, 2026 water. THE BIRTHPLACE OF MINNESOTA DATE: November 1, 2024 TO: Honorable Mayor and City Councilmembers FROM: Beth Wolf, City Clerk SUBJECT: Proposed Charter Amendment DISCUSSION Council discussed a Charter amendment at the September 17 City Council meeting regarding the City assessing certain unpaid fees to the property owners. The Charter Commission discussed the amendment and recommend approval. Unpaid fees such as planning application and escrow fees, abatement costs, building permit fees, and license fees, are written off each year as uncollectible. These fees are justifiably owed to the City, but the applicant/owner refuses to pay. The City's penalty options are to issue an administrative citation (which results in a fine) or criminal citation (which results in jail or a fine), neither of which result in actual payment of the fees due. Or the City can initiate a civil collections action in conciliation court to recover the fees, the expense of which might outweigh the amount of fees owed. Street lighting utility fees, trash and recycling service fees and administrative civil penalties charges should be included in this charter amendment for clarity in the assessment process. The City has the ability to have these unpaid fees added to the property taxes for the property owner as long as there is proper authority in state law or the City Charter. Staff is requesting a Charter Amendment authorizing such authority. Assessing these unpaid fees would follow the 429 process. There would be notice and a public hearing affording the opportunity to object. In addition, assessments are appealable to district court, if the statutory process is followed. The assessment would be applied to the next year's property taxes. This assessment tool would be used as cost recovery for fees actually due to the City. RECOMMENDATION Staff recommends Council approve the 1st reading of the Ordinance and hold the public hearing at the 2nd reading on November 19, 2024 City Council meeting. ACTION REQUESTED If Council concurs with staff recommendation, they should pass a motion approving the 1st reading of the Ordinance amending City Charter Section 15.11 regarding assessment of unpaid penalties. City of Stillwater Washington County, Minnesota ORDINANCE NO. AN ORDINANCE AMENDING THE CITY CHARTER OF THE CITY OF STILLWATER SECTION 15.11, REGARDING ASSESSMENT OF UNPAID PENALTIES The City Council of the City of Stillwater does ordain: SECTION 1 AMENDING. That the Stillwater, Minnesota City Charter Section 15.11 Is hereby amended as follows: The City Council may provide by ordinance that unpaid planning application and escrow fees, trash and recycling service fees, abatement costs, building permit fees, license fees, street lighting utility fees and administrative civil penalties the City imposes as a result of certain violations be assessed against the property that was the subject of or related to the subject matter of the penalties. The ordinance must provide that the City first attempted to obtain voluntary payment of the penalties. The ordinance must also require the City to give notice and an opportunity to be heard to the property owner listed on the official tax records before the assessments are imposed. The assessments must be collected like special assessments SECTION 2 SAVING. In all other ways, the Stillwater City Charter shall remain in full force and effect. SECTION 3 EFFECTIVE DATE. This Ordinance shall be effective 90 days after its passage and publication according to law. SECTION 4 SUMMARY PUBLICATION. Pursuant to Minn. Stat. § 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance: The Charter Amendment allows the City to collect certain unpaid fees and assess the fees to the property. Adopted by the City Council of the City of Stillwater this day of , 2024. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk S0 l 1 .1Water THE BIRTHPLACE OF MINNESOTA DATE: November 6, 2024 TO: Honorable Mayor and City Councilmembers FROM: Shawn Sanders, Director of Public Works SUBJECT: Approve Plans and Authorize Advertisements for Bids Curve Crest Boulevard Utility Extension Project (Project 2023-11) BACKGROUND Staff is requesting approval for the plans and specifications and authorization to bid. Bid opening is scheduled for December 5, 2024 and bid results will be presented to Council at the December 17, 2024 meeting. RECOMMENDATION It is recommended that Council approve plans and specifications for the Curve Crest Boulevard Utility Extension Project and order advertisements for bids. ACTION REQUIRED: If Council concurs with the staff recommendation, they should pass a motion adopting Resolution 2024-xxxx approving plans & specifications and ordering advertisement for bids for the curve crest boulevard utility extension project 2023-11. City of Stillwater Washington County, Minnesota RESOLUTION 2024-xxx APPROVE PLANS & SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR THE CURVE CREST BOULEVARD UTILITY EXTENSION PROJECT (PROJECT 2023-11) WHEREAS, the City Engineer has prepared plans and specifications for the Curve Crest Boulevard Utility Extension Project (Project 2023-11) and has presented such plans and specifications to Council for approval. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. The plans and specifications presented by the City Engineer are hereby approved. 2. The City Clerk is ordered to prepare and cause to be inserted in The Gazette and online at QuestCDN.com the advertisement for bids upon the making of the improvement under the approved plans and specifications. The advertisement shall be published once in the Stillwater Gazette and for three weeks online at QuestCDN.com and shall specify the work to be done, shall state that bids will be received by the City Clerk until December 5, 2024 at 10:00 am, at which time they will be publicly opened at City Hall by the City Engineer; will then be tabulated and will be considered by the Council at their next regular Council meeting on December 17, 2024, in the Council Chambers. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for ten (10) percent of the amount of the bid. Adopted by the Council this 6th day of November 2024. CITY OF STILLWATER Ted Kozlowski, Mayor Attest: Beth Wolf, City Clerk S0 l 1 .1Water THE BIRTHPLACE OF MINNESOTA DATE: November 6, 2024 TO: Honorable Mayor and City Councilmembers FROM: Ben Gutknecht, Interim Community Development Director Corrin Wendell, Consultant City Planner SUBJECT: Consideration of an Encroachment Agreement (fence) associated with 1465 Macey Way BACKGROUND The City has received a request from a property owner to construct a fence in the rear yard, located on the east side of the property, within an existing drainage and utility easement. The City, in collaboration with the City Attorney, recommends the approval of an Encroachment Agreement. This agreement would formalize the use of the new fence while also ensuring that the private improvements do not interfere with public access or city infrastructure. The agreement provides legal clarity and allows the property owner to maintain these improvements with the understanding that they are subject to municipal regulations concerning safety, access, and aesthetic standards. City staff are seeking the City Council's approval to move forward with the Encroachment Agreement, which would allow for the construction of the fence in compliance with city ordinances. RECOMMENDATION Staff recommends approval of the executed Encroachment Agreement for the fence located on 1465 Macey Way. ACTION REQUESTED If Council concurs with the recommendation, they should approve the Encroachment Agreement approving the private improvement (fence) in association with 1465 Macey Way. AGREEMENT RELATING TO LANDOWNER IMPROVEMENTS ON 1465 MACEY WAY IN THE CITY OF STILLWATER, WASHINGTON COUNTY, MINNESOTA THIS AGREEMENT ("Agreement") is made, entered into and effective this day of , 2024, by and among the City of Stillwater, a Minnesota municipal corporation and Todd J. Olsen and Jessica R. Olsen, husband and wife. Subject to the terms and conditions hereafter stated and based on the representations, warranties, covenants, agreements and recitals of the parties herein contained, the parties do hereby agree as follows: ARTICLE 1 DEFINITIONS 1.1 Terms. The following terms, unless elsewhere specifically defined herein, shall have the following meanings as set forth below. 1.2 City. "City" means the City of Stillwater, a Minnesota municipal corporation. 1.3 Landowner. "Landowner" means Todd J. Olsen and Jessica R. Olsen, husband and wife, and their successors and assigns in interest. 1.4 Encroachment Property. "Encroachment Property" means the following real property located in the City of Stillwater, Washington County, Minnesota: Lot 6, Block 3, Settlers Glen 91h Addition, Washington County, Minnesota. PID: 19.030.20.31.0075 Abstract Property 1 1.5 City Easement. "City Easement" means the City's five-foot drainage and utility easement on the southern boundary of the Encroachment Property and the twenty -foot drainage and utility easement on the eastern boundary of the Encroachment Property, as depicted on Exhibit A. 1.6 Landowner Improvements. "Landowner Improvements" means the portion of Landowner's fence, posts, gate and other material related to the fence, all of which is located within the City Easement. 1.7 City Easement Improvements. "City Improvements" means the City's drainage and utility easement, including any drainage pipes or other utilities, located within the City Easement. 1.8 Construction Plan. "Construction Plan" means the construction plan relating to Landowner Improvements submitted by Landowner. The Construction Plan is on file with the City. 1.9 Utility Costs. "Utility Costs" means all costs incurred by the City, (whether performed by the City or its agents or contractors), for the inspection of and access to and repair, maintenance and replacement of the City's Easement Improvements located in the City Easement and the placement of additional City Easement Improvements in the City Easement. Utility Costs, include, without limitation: excavation costs, labor costs, costs of removing fill, costs of re -burying the City Easement Improvements, re -compacting the soils over the City Easement Improvements, restoring the City Easement area, and all engineering and attorneys' fees incurred in connection therewith. Utility Costs also include the costs of temporarily removing the Landowner Improvements and subsequently replacing the Landowner Improvements in the City Easement, if such costs have not already been paid by the Landowner. 1.10 Pre -Encroachment Costs. "Pre -Encroachment Costs" means a reasonable estimate by the City of the costs the City would have incurred for Utility Costs if the Landowner Improvements did not exist. 1.11 Cost Differential. "Cost Differential" means the difference between the Pre - Encroachment Costs and the Utility Costs in light of the existence of the Landowner Improvements. The City's determination of the amount of the Cost Differential shall be binding on the Landowner. The City's determination shall be appropriately supported by cost estimates obtained from independent contractors or engineers. ARTICLE 2 RECITALS Recital No. 1. Landowner owns the Encroachment Property. Recital No. 2. The Encroachment Property is being developed with Landowner Improvements. 2 Recital No. 3. The City Easement is within the Encroachment Property. Recital No. 4. Landowner wants to locate the Landowner Improvements within the City Easement. Recital No. 5. Subject to the terms of this Agreement, the City is willing to allow the Landowner Improvements to be placed within the City Easement if the following conditions are met: (a) The Landowner maintains the Landowner Improvements. (b) The Landowner agrees to pay the City any Cost Differential relating to inspections, access, repair, maintenance and replacement of City Easement Improvements and the placement of any additional City Easement Improvements in the City Easement. (c) The Landowner agrees to remove the Landowner Improvements in the event the City has need to access the area where the Landowner Improvements exist in order for the City to inspect, repair, maintain, and replace the City Easement Improvements or construct additional City Easement Improvements in the City Easement. (d) Installation of Landowner Improvements and types of materials used to not impede the flow of water and water does not pond on adjacent properties. (e) Fence post installation does not disturb any utility lines or piping which might be present. (f) City is granted a right of entry, including the use of gates in fences and crossing portions of Encroachment Property to access the City Easement. This permission is conveyed as a condition of any future ownership of the Encroachment Property. ARTICLE 3 AGREEMENTS 3.1 Construction and Maintenance of Landowner Improvements. Under the terms and conditions stated herein, Landowner, at its own cost, is hereby authorized by the City to make the Landowner Improvements in the City Easement. The Landowner Improvements shall only be placed at the locations specified in the Construction Plan. The Landowner Improvements must be constructed according to the Construction Plan. Landowner shall not place any other structures, irrigation systems, buildings, additional fences, landscaping, trees or shrubs in the City Easement, except for the Landowner Improvements. After construction, the Landowner, at its own expense, shall maintain and repair the Landowner Improvements. 3.2 City Not Responsible for Landowner Improvements. Nothing contained herein shall be deemed an assumption by the City of any responsibility for construction, maintenance, replacement, or repair of the Landowner Improvements. 3.3 Continuing Right to City Easement. Nothing contained herein shall be deemed a waiver or abandonment or transfer of the right, title and interest that the City holds to the City Easement. 3.4 Subordinate Position of Landowner Improvements. The Landowner Improvements are subordinate to the rights of the City in the City Easement and in the City Easement Improvements. 3.5 Risk of Loss. Landowner understands and agrees that the Landowner Improvements within the City Easement may be adversely affected by damage caused to Landowner Improvements arising out of the City's use of the City Easement. The parties agree that the City is not responsible for such events; the City shall have no liability to Landowner for such events. Landowner assumes the risk of installing the Landowner Improvements in an area where the City Easement Improvements exist. 3.6 Landowner to Bear Cost Of Relocating Landowner Improvements. The City is responsible for the repair and maintenance of the City Easement Improvements in the City Easement. The City may require the Landowner at the expense of the Landowner to remove replace the Landowner Improvements in the City Easement in order for the City to gain access to the City Easement Improvements for the purpose of inspecting, repairing, maintaining, or replacing the City Improvements or adding future City Easement Improvements. If the Landowner does not perform such tasks, the City may perform such tasks and in such case the Landowner shall reimburse the City for the City's costs and expenses. Prior to commencing such tasks, the City shall send a notice to the Landowner and allow the Landowner twenty (20) days from the date of the written notice to perform the tasks. If the Landowner has not completed the work within the twenty (20) days, then the City may proceed to perform the tasks. Once the City's costs and expenses have been determined by the City, the City shall send an invoice for such costs and expenses to the Landowner. The Landowner must pay the invoice within thirty (30) days after the date of the invoice. Such costs and expenses include, but are not limited to, costs charged the City by third parties such as contractors as well as the costs for City personnel that may have performed the work. Bills not paid shall incur the standard penalty and interest established by the City for utility billings within the City. 3.7 Emergency. Notwithstanding the requirements contained in Sections 3.6 relating to a twenty (20) day written notice to the Landowner to perform its obligations under Sections 3.6, the City shall not be required to give such notice if the City's engineer determines that an emergency exists. In such instance, the City, without giving notice to the Landowner may perform the work and in such case the Landowner shall reimburse the City for the costs and expenses relating to the work. Once the City's costs and expenses have been determined by the City, the City shall send an invoice for such costs and expenses to the Landowner. The Landowner must pay the invoice within thirty (30) days after the date of the invoice. Such costs and expenses 9 include, but are not limited to, costs charged the City by third parties such as contractors as well as the costs for City personnel that may have performed the work. Bills not paid shall incur the standard penalty and interest established by the City for utility bills within the City. The charges shall be divided equally among the Encroachment Property. 3.8 Cost Deferential. If a Cost Deferential occurs relating to the access to or inspection, maintenance, repair or replacement of the City Easement Improvements or relating to construction of new City Easement Improvements in the future, then the Landowner shall pay the Cost Deferential to the City. The Landowner must make payment for the Cost Deferential within 30 days after the City has sent a written invoice for the Cost Deferential to the Landowner. 3.9 Recitals. All Recitals in Article 2 are incorporated herein and made a part of this Agreement. 3.10 Remedies. If the Landowner fails to perform its obligations under this Agreement, then the City may avail itself of any remedy afforded by law or in equity and any of the following non-exclusive remedies: (a) The City may specifically enforce this Agreement. (b) If Landowner fails to make payments under Section 3.6, 3.7 or 3.8, then the City may certify to Washington County the amounts due as payable with the real estate taxes for the Encroachment Property in the next calendar year; such certifications may be made under Minnesota Statutes, Chapter 444 in a manner similar to certifications for unpaid utility bills. The charges shall be evenly allocated among the Encroachment Property. The Landowner waives any and all procedural and substantive objections to the imposition of such usual and customary charges on the Encroachment Property. Further, as an alternate means of collection, if the written billing is not paid by the Landowner, the City, without notice and without hearing, may specially assess the Encroachment Property for the costs and expenses incurred by the City. The Landowner hereby waives any and all procedural and substantive objections to special assessments for the costs including, but not limited to, notice and hearing requirements and any claims that the charges or special assessments exceed the benefit to the Encroachment Property. The Landowner waives any appeal rights otherwise available pursuant to Minnesota Statute § 429.081. The Landowner acknowledges that the benefit from the performance of tasks by the City equals or exceeds the amount of the charges and assessments for the costs that are being imposed hereunder upon the Encroachment Property. No remedy herein conferred upon or reserved to the City shall be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be in addition to every other remedy given under this Agreement or now or hereafter existing at law or in equity or by statute. No delay or omission to exercise any right or power accruing upon any default shall impair any such right or power or shall be construed to be a waiver thereof, but any such right and power may be exercised from time to time and as often as may be deemed expedient. 5 3.11 Indemnification. The Landowner shall indemnify, defend and hold the City, its council, agents, consultants, attorneys, employees and representatives harmless against and in respect of any and all claims, demands, actions, suits, proceedings, losses, costs, expenses, obligations, liabilities, damages, recoveries, and deficiencies including interest, penalties and attorneys' fees, that the City incurs or suffers, which arise out of, result from or relate to any of the following: (a) The Landowner Improvements; (b) Installation and maintenance of the Landowners Improvements; (c) Failure by the Landowner to observe or perform any covenant, condition, obligation or agreement on their part to be observed or performed under this Agreement; and (d) Use of the City Easement for Landowner Improvements. 3.12 City Duties. Nothing contained in this Agreement shall be considered an affirmative duty upon the City to perform the Landowner's obligations contained in Article 3 if the Landowner does not perform such obligations. 3.13 No Third Party Recourse. Third parties shall have no recourse against the City under this Agreement. 3.14 Recording. The City shall record this Agreement with the Washington County Recorder or Registrar of Titles against the Encroachment Property. 3.15 Binding Agreement. The parties mutually recognize and agree that all terms and conditions of this recordable Agreement shall run with the Encroachment Property and shall be binding upon the heirs, successors, administrators and assigns of the parties. The obligations of the Landowner contained in this Agreement are joint and several. 3.16 Amendment and Waiver. The parties hereto may by mutual written agreement amend this Agreement in any respect. Any party hereto may extend the time for the performance of any of the obligations of another, waive any inaccuracies in representations by another contained in this Agreement or in any document delivered pursuant hereto which inaccuracies would otherwise constitute a breach of this Agreement, waive compliance by another with any of the covenants contained in this Agreement and performance of any obligations by the other or waive the fulfillment of any condition that is precedent to the performance by the party so waiving of any of its obligations under this Agreement. Any agreement on the part of any party for any such amendment, extension or waiver must be in writing. No waiver of any of the provisions of this Agreement shall be deemed, or shall constitute, a waiver of any other provisions, whether or not similar, nor shall any waiver constitute a continuing waiver. 3.17 Governing Law. This Agreement shall be governed by and construed in accord with the laws of the State of Minnesota. 0 3.18 Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. 3.19 Headings. The subject headings of the sections this Agreement are included for purposes of convenience only and shall not affect the construction of interpretation of any of its provisions. [The remainder of this page has been intentionally left blank.] 7 IN WITNESS WHEREOF, the parties have executed this Agreement the year and day first set forth above. CITY OF STILLWATER Ted Kozlowski Mayor Beth Wolf City Clerk STATE OF MINNESOTA ss. COUNTY OF WASHINGTON On this day of , 2024, before me a Notary Public within and for said County, personally appeared Ted Kozlowski and Beth Wolf, to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and Clerk of the City of Stillwater, the municipality named in the foregoing instrument, and that the seal affixed to said instrument was signed and sealed in behalf of said municipality by authority of its City Council and said Mayor and Clerk acknowledged said instrument to be the free act and deed of said municipality. Notary Public LANDOWNERS Todd J. Olsen Jessica R. Olsen STATE OF MINNESOTA ss. COUNTY OF WASHINGTON On this day of , 2024, before me a Notary Public within and for said County, personally appeared Todd J. Olsen and Jessica R. Olsen, husband and wife, to me personally known. Notary Public This Instrument Was Drafted By And After Recording Return To: Korine L. Land (#262432) LeVander, Gillen & Miller, P.A. 1305 Corporate Center Drive, Suite 300 Eagan, MN 55121 (651) 451-1831 EXHIBIT A DEPICTION OF LANDOWNER IMPROVEMENTS ossa.o2 �_ > EY PLACE o� y 1'S3'27" ( c►aysnvucncw) ' >— (Igo► R. 315-18 OEM 98.42 j h :10'1137" OS03 s ry h� bo 0 3gos .07 1 0 oos:z 9 d rigp. A4 11$ /t 9 moa 904.9 e �i•�'� y 3 A ,tt /1t _ M r / o1� ,-9oso1 , ^^ 11 t' gyp! r t J1�7^ u 1, 6 O to 9osa 13.3 Of ► A tp ^g • 903.♦ 1 C P o 1 j • 900.3 70.0 : _ 1 �'• • 'r, y _ PROPOSED WO GF- 907.0 WO. 899.0 t v > S Sg0.15. 3p. yl 111.07 , M.7 mu' • 9N.3 • 90t.5 ` PROPOSED WO v ' GF- 907.7 v I WO- 899: Hoar" A-1 Water �l THE BIRTHPLACE OF M I N N E SOTA DATE: September 17, 2024 TO: Honorable Mayor and City Councilmembers FROM: Ben Gutknecht SUBJECT: Grant Agreements — Dutchtown Historic Designation Project BACKGROUND The City has completed two separate grant applications for the Dutchtown Designation Study Project. The Applications were to the Minnesota State Historic Preservation Office and the Minnesota Historical Society. The city has received approval from both. The City will be receiving $30,000 in funding from both entities, for a total of $60,000 for the creation of a Local Designation Study for the Dutchtown Neighborhood. The principal goal is the process of surveying and evaluating will help the City best determine the potential District boundary, complete an inventory, and determine integrity and significance of the proposed Local Designation District. The final step is Council approval and signature of the Agreements included in this report. Once all signatures have been obtained, staff can continue the process of selecting consultants and project research. RECOMMENDATION Staff recommends approval of each Grant Agreement, subject to minor modifications by the City Attorney. ACTION REQUESTED If Council concurs with staff recommendation, they should pass a motion approving the Grant Agreements outlined in the packet. Docusign Envelope ID: 76F280F4-67B9-4759-B9D4-DADDE93686F2 Grantee Information: City of Stillwater Project Name: Dutchtown Historic Designation Study Name and Address of CLG: City of Stillwater 216 4th St N Stillwater, MN 55082 This Agreement is made by and between the State Historic Preservation Office (hereinafter called State), and the City of Stillwater (hereinafter called City). Pursuant to authority granted by the National Historic Preservation Act of 1966, as amended. Recitals 1.Under Minn. Stat. 471.193 - Municipal Heritage Preservation Act - the State is empowered to enter into this grant. 2. The State and the City mutually benefit by completing historic preservation activities that plan for, identify, promote, and protect Minnesota's historic and cultural resources as well as provide education for Minnesotans on historic preservation. 3. Pursuant to the Act, the State has been allocated $1,238,175 in funds for federal Fiscal Year 2024 (HPF Funding Opportunity: P24AS00506) by the United States Department of the Interior, of which a minimum of 10 percent must be transferred for use by Certified Local Governments for qualifying historic preservation activities between July 1, 2024, and July 31, 2025; and 4.The City has applied for and been granted Certified Local Government Status and has made application for Certified Local Government funds to be utilized in carrying out the project described in the grantees' application. 5. The City represents that it is duly qualified and agrees to perform all services described in this grant contract to the satisfaction of the State. Pursuant to Minn.Stat.§16B.98, Subd.1, the City agrees to minimize administrative costs as a condition of this grant. Grant Contract Effective Date: 07/01 /2024 1 Term of Grant Contract 1.1 Effective Date: Per Minn. Stat.$16B.98, Subd. 5, the Grantee must not begin work until this grant contract agreement is fully executed and the State's Authorized Representative has notified the Grantee that work may commence. Per Minn.StatAl6B.98 Subd. 7, no payments will be made to the Grantee until this grant contract agreement is fully executed. Docusign Envelope ID: 76F280F4-67B9-4759-B9D4-DADDE93686F2 Expiration Date: 07/31/2025 1.2 Expiration date: 7/31/25 or until all obligations have been satisfactorily fulfilled, whichever occurs first. 1.3 Survival of Terms. The following clauses survive the expiration or cancellation of this grant contract: 8. Liability; 9. State Audits; 10. Government Data Practices and Intellectual Property; 12. Publicity and Endorsement; 13. Governing Law, Jurisdiction, and Venue; and 15 Data Disclosure. 2 City's Duties The City, who is not a state employee, will: Comply with required grants management policies and procedures set forth through Minn.Stat.§1613.97, Subd. 4 (a) (1). 2.1 Project Description A. The Grant Time Period, Work Summary, Photograph Guidelines (where applicable), Consultations and Progress Reports, Final Products, and Final Project Reports are attached hereto and made a part hereof. B. The City agrees the project will be carried out as described in the Work Summary, unless modified pursuant to the provisions of Section 5 of this contract. C. The State will reimburse the City for the budget costs identified as Historic Preservation Fund (HPF) federal dollars in the Project Description, following submittal of materials as described in Section 4 of this Agreement. Final products which do not conform to the terms and conditions of this Agreement or which do not meet the applicable Secretary of the Interior's Standards will not be reimbursed. 2.2 Final Report A Final Project Report must be submitted at the conclusion of the project along with the financial documentation and request for payment. The report should summarize the history of the project, its execution and evaluate its overall success. Explain any issues or problems that the project encountered, and how they were (or were not) overcome. If this was Phase I of a larger project, explain the anticipated next steps to complete the project. Note any local or regional media coverage of the project, and include copies of printed articles or photographs, if possible. Grant Contract Supplement: Stillwater 2.3 Assurances A. The City assures that all work carried out on this project will conform to the Secretary of the Interior's Standards for Archeology and Historic Preservation (as published in the Federal Register of September 29, 1983) and that the project personnel meet the Secretary of the Interior's Professional Qualifications Standards (as published in the Federal Register of September 29, 1983) as stipulated in the Project Description. B. The City assures that this project will be administered and conducted in accordance with the following: 1. 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). a. In addition to the requirements of these regulations the City will allow a minimum of two weeks between the date bid solicitations are published and the date bidders must respond; and allow Docusign Envelope ID: 76F280F4-67B9-4759-B9D4-DADDE93686F2 eighteen calendar days between the date invitations are mailed to potential bidders and the date bidders must respond. 2. Historic Preservation Fund (HPF) Grants Manual (June 2007), describes the framework for the operation of the Historic Preservation Fund (HPF) grants-in-aid program authorized by the Act, found online at www.nps.gov/preservation-grants/HPF Manual.pdf. C. The City acknowledges that this project is being supported, in part, with funds from the United States Department of the Interior. As a condition of receiving such funds, the City assures compliance with Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975. The City also agrees as follows: In the hiring of common or skilled labor for the performance of any work hereunder, no contractor, material supplier or vendor shall, by reason of race, creed or color, discriminate against any person or persons who are citizens of the United States, or resident aliens, who are qualified and available to perform the work to which the employment relates. No contractor, material supplier or vendor shall, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in the preceding paragraph, or on being hired, prevent, or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed or color. The violation of this section is a misdemeanor pursuant to Minnesota Statutes. This Agreement may be canceled or terminated by the State, and all money due, or to become due hereunder may be forfeited for a second or any subsequent violation of the terms of this section. D. The City agrees to make repayment of grant funds to the State if terms and conditions of this Agreement are not followed or costs claimed are subsequently disallowed. E. The City, in accordance with provisions of 18 USC 1913 regarding lobbying, assures that no part of grant budget will be used directly or indirectly or to pay for any personal service, advertisement, telegram, telephone, letter, printed or written matter, or other device intended or designed to influence in any manner a member of Congress, to favor or oppose, by vote or otherwise, any legislation or appropriation by Congress, whether before or after the introduction of any bill or resolution proposing such legislation or appropriation. This shall not prevent communicating to members of Congress on the request of any member or to Congress, through the proper official channels, requests for legislation or appropriations which they deem necessary for the efficient conduct of the public business. F. The City assures that transferred federal monies will not be applied as part of the matching (applicant) share, and that monies used as match on other federal grants will not be used as matching (applicant) share on this project. 3 Time The City must comply with all the time requirements described in this grant contract. In the performance of this grant contract, time is of the essence. Docusign Envelope ID: 76F280F4-67B9-4759-B9D4-DADDE93686F2 Amount Awarded: Match Offered: 4 Consideration and Payment 4.1 Consideration. The State will pay for all services performed by the Grantee under this grant contract as follows: (a) Compensation: The Grantee will be paid within 30 days of requesting reimbursement, with total obligation to the Grantee not to exceed Grant Amount. (b) Travel Expenses Reimbursement for travel and subsistence expenses actually and necessarily incurred by the City as a result of this grant contract will not exceed the amount on the approved budget, provided that the City will be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than provided in the current "Commissioner's Plan" promulgated by the Commissioner of Minnesota Management and Budget (MMB). The City will not be reimbursed for travel and subsistence expenses incurred outside Minnesota unless it has received the State's prior written approval for out of state travel. Minnesota will be considered the home state for determining whether travel is out of state. (c) Timesheets If City staff or members of the HPC charge time to the project as match in direct fulfillment of the project, copies of all timesheets documenting time charged must be submitted. The timesheets must be signed by whoever reviews and signs timesheets (supervisor, personnel officer, etc.). The timesheets must clearly identify the month, date, and the hours spent on the project for which time is charged. Hourly pay rate (including benefits) of each employee charging time to the grant must be indicated so that expenditures can be verified. Be sure that the work performed is within the contract period; any expenditures of time beyond those dates cannot be reimbursed. (d) Consultants Provide copies of invoices from consultants for services rendered. Invoices should clearly identify the time period during which the work was performed and the hourly rate at which work is charged, again so that expenditures can be verified. Note: Professional consultant hourly rates are capped by the National Park Service each Federal fiscal year. The rate for Federal fiscal year 2024 is $91.95/hour. SHPO cannot reimburse any hourly rate shown on an invoice above these amounts. Invoices from consultant(s) must include their signature and must also be within the contract time period. Grantees may supplement this rate by paying more from non -Federal funds NOT used to match the grant or may enter into a fixed -fee contract not based upon an hourly rate. Please contact SHPO if you have any questions about hourly rates. (e) Total Obligation The total obligation of the State for all compensation and reimbursements to the City under this grant contract will not exceed the grant amount. Payments under this grant contract will be made from federal funds obtained by the State through Title: Historic Preservation Fund Grants -In -Aid CFDA number 15.904 of the National Historic Preservation Act of 1966, as amended. The City is responsible for compliance with all federal requirements imposed on these funds and accepts full financial responsibility for any requirements imposed by the City's failure to comply with federal requirements. Supporting documentation (proof of payment and proof of expense) for all costs claimed in this request (including for match and in -kind expenses), must be attached. Each supporting document Docusign Envelope ID: 76F280F4-67B9-4759-B9D4-DADDE93686F2 should be labeled with the appropriate approved budget line item expense. Please fill out the Value of In -Kind and/or Donated Services Time Sheet and/or the Value of Donated Supplies and Materials forms when applicable. 4.2 Payment (a) Invoices and Supporting Documentation The State will promptly pay the City after the City presents an itemized invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services. Invoices must be submitted timely and must clearly state the grant amount being requested as well as documenting any match. Payment cannot be made until all required information has been submitted to the State for review and approval. Supporting documentation (proof of payment and proof of expense) for all costs claimed in payment requests (including for match and in -kind expenses), must be attached. Each supporting document should be labeled with the appropriate Approved Project Budget Line -Item Expense. Please fill out Value of In -Kind and/or Donated Services Time Sheet and/or the Value of Donated Supplies and Materials forms when applicable. (b) Federal Funds Payments under this grant contract will be made from federal funds obtained by the State through Title: Historic Preservation Fund Grants -In -Aid CFDA number 15.904 of the National Historic Preservation Act of 1966, as amended. The City is responsible for compliance with all federal requirements imposed on these funds and accepts full financial responsibility for any requirements imposed by the City's failure to comply with federal requirements. (c) Unexpended Funds The City must promptly return to the State any unexpended funds that have not been accounted for annually in a financial report to the State due at grant closeout. (d) Contracting and Bidding Requirements Per Minn. Stat.§471.345, the City must do the following if contracting funds from this grant contract agreement for any supplies, materials, equipment or the rental thereof, or the construction, alteration, repair or maintenance of real or personal property. (a) If the amount of the contract is estimated to exceed $100,000, a formal notice and bidding process must be conducted in which sealed bids shall be solicited by public notice. Municipalities may, as a best value alternative, award a contract for construction, alteration, repair, or maintenance work to the vendor or contractor offering the best value under a request for proposals as described in Minn. Stat.§16C.28, Subd. 1, paragraph (a), clause (2) (b) If the amount of the contract is estimated to exceed $25,000 but not $100,000, the contract may be made either upon sealed bids or by direct negotiation, by obtaining two or more quotations for the purchase or sale when possible, and without advertising for bids or otherwise complying with the requirements of competitive bidding. All quotations obtained shall be kept on file for a period of at least one year after receipt thereof. Municipalities may, as a best value alternative, award a contract for construction, alteration, repair, or maintenance work to the vendor or contractor offering the best value under a request for proposals as described in Minn. Stat.§16C.28, Subd. 1, paragraph (a), clause (2) and paragraph (c). (c) If the amount of the contract is estimated to be $25,000 or less, the contract may be made either upon quotation or in the open market, in the discretion of the governing body. If the contract is made Docusign Envelope ID: 76F280F4-67B9-4759-B9D4-DADDE93686F2 upon quotation it shall be based, so far as practicable, on at least two quotations which shall be kept on file for a period of at least one year after their receipt. Alternatively, municipalities may award a contract for construction, alteration, repair, or maintenance work to the vendor or contractor offering the best value under a request for proposals as described in Minn. Stat.§16C.28, Subd. 1, paragraph (a), clause (2) (d) Support documentation of the bidding process utilized to contract services must be included in the City's financial records, including support documentation justifying a single/sole source bid, if applicable. (e) For projects that include construction work of $25,000 or more, prevailing wage rules apply per; Minn. Stat. §§177.41 through 177.44 consequently, the bid request must state the project is subject to prevailing wage. These rules require that the wages of laborers and workers should be comparable to wages paid for similar work in the community as a whole. A prevailing wage form should accompany these bid submittals. (f) The grantee must not contract with vendors who are suspended or debarred in MN: httos://mn.gov/admin/osp/government/susi)ended-debarred/index2.'sp 4.3 Payments to Individuals The Grantee must ensure that every individual receiving money from this grant in exchange for work, services, performances or participation, complete IRS form W-4, W-8 or W-9, depending upon the individual's employment or citizenship status. All payments to individuals must comply with federal and state tax laws and reporting requirements. 5 Conditions of Payment All services provided by the City under this grant contract must be performed to the State's satisfaction, as determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The City will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. All reporting involved with the project must be submitted to SHPO. Authorized Representative* Grantee's Authorized Representative 6 Authorized Representative The State's Authorized Representative is Amy Spong, Department of Administration, 203 Administration Building, 50 Sherburne Avenue, St. Paul, MN 55155, 651-201-3288 or their successor, and has the responsibility to monitor the Grantee's performance and the authority to accept the services provided under this grant contract. If the services are reasonably satisfactory, the State's Authorized Representative will certify acceptance on each invoice submitted for payment. The Grantee's Authorized Representative is See Above. If the Grantee's Authorized Representative changes at any time during this grant contract, the Grantee must immediately notify the State. Docusign Envelope ID: 76F280F4-67B9-4759-B9D4-DADDE93686F2 7 Assignment Amendments, Waiver, and Grant Contract Complete 7.1 Assignment The City shall neither assign nor transfer any rights or obligations under this grant contract without the prior written consent of the State, approved by the same parties who executed and approved this grant contract, or their successors in office. 7.2 Amendments Any amendments to this grant contract must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original grant contract, or their successors in office. A. Any significant variations from the approved work summary, products, budget, and performance/reporting milestones described in Attachment A which are experienced or anticipated during the course of the project and any significant problems, delays, or adverse conditions which materially affect planned performance should be submitted in writing to Michael Koop, State Historic Preservation Office, 50 Sherburne Avenue, Saint Paul, Minnesota, 55155. The State will respond in writing, either approving or not approving the changes, and may amend the contract if deemed necessary. The City is aware that some changes may require approval by the National Park Service and agrees to submit any necessary changes as early as possible during the project period. Variations which are not known until the conclusion of the project may be submitted with the final Request for Reimbursement; however, the City understands that costs may be disallowed if changes are not approved. B. If any part of the budgeted federal grant funds will not be used, the City must notify the State at least sixty (60) days before the project's ending date. Failure of the City to notify the State may result in the loss of federal funds to the state, and may have an adverse effect on future applications for CLG funds by the City. 7.3 Waiver If the State fails to enforce any provision of this grant contract, that failure does not waive the provision or the State's right to enforce it. 7.4 Grant Contract Complete This grant contract contains all negotiations and agreements between the State and the Grantee. No other understanding regarding this grant contract, whether written or oral, may be used to bind either party. 8 Liability 8.1 The City must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney's fees incurred by the State, arising from the performance of this grant contract by the City or the City's agents or employees. This clause will not be construed to bar any legal remedies the City may have for the State's failure to fulfill its obligations under this grant contract. 8.2 The City will indemnify and save and hold the Department of the Interior harmless from any and all claims or causes of action arising from the performance of this project by the City. Docusign Envelope ID: 76F280F4-67B9-4759-B9D4-DADDE93686F2 9 Audit 9.1 State Audits Under Minn. Stat. § 1613.98, Subd.8, the City's books, records, documents, and accounting procedures and practices of the City or other party relevant to this grant agreement or transaction are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. 9.2 Federal Audits A. For cities who expend $750,000 or more a year in Federal funds, the City must submit single or program -specific audits completed pursuant to Uniform Grant Guidance for all fiscal years that include the project period. These must be submitted to Michael Koop, State Historic Preservation Office, 50 Sherburne Avenue, Saint Paul, Minnesota 55155 within one hundred and twenty (120) days of their completion. B. The City agrees to maintain records to document any matching funds claimed as part of the project. The City further agrees to secure reasonable written proof of the value of Staff or Volunteer Labor, and for Donated Materials contributed to the project. C. The City agrees that accounts and supporting documents relating to project expenditures will be adequate to permit an accurate and expeditious audit. An audit may be made at any time by the State, its designated representatives, or any applicable agency of the State of Minnesota 10 Government Data Practices and Intellectual Property 10.1 Government Data Practices The City and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the City under this grant contract. The civil remedies of Minn. Stat. §13.08 apply to the release of the data referred to in this clause by either the City or the State. If the City receives a request to release the data referred to in this Clause, the City must immediately notify the State. The State will give the City instructions concerning the release of the data to the requesting party before the data is released. The City's response to the request shall comply with applicable law. 10.2. Intellectual Property Rights The State retains ownership of all intellectual property created with these grant funds. The State gives the City an unlimited license to use of all intellectual property created with these grant funds for authorized governmental purposes. 11 Workers' Compensation The City certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility. 12 Publicity and Endorsement 12.1 Publicity Docusign Envelope ID: 76F280F4-67B9-4759-B9D4-DADDE93686F2 Any publicity regarding the subject matter of this grant contract must identify the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the City individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this grant contract. All projects primarily funded by state grant appropriation must publicly credit the State of Minnesota, including on the City's website when practicable. 12.2 Federal Funding A. Public Law 101-517, Title V, Section 511, states: When issuing statements, press releases, requests for proposals, bid solicitations and other documents describing projects or programs funded in whole or in part with Federal money, all grantees receiving Federal funds, including but not limited to State and local governments, shall clearly state (1) the percentage of the total costs of the program or project which will be financed with Federal money, (2) the dollar amount of Federal funds for the project or program, and (3) percentage and dollar amount of the total costs of the project or program that will be furnished by nongovernmental sources. B. The City agrees any publications, studies, reports, presentations, films, audio visual materials, exhibits, or other material prepared with grant assistance will contain an acknowledgment of HPF grant funds and nondiscrimination policy as follows: "The activity that is the subject of this (type of publication) has been financed (in part/entirely) with Federal funds from the National Park Service, U. S. Department of the Interior. However, the contents and opinions do not necessarily reflect the views or policies of the Department of the Interior, nor does the mention of trade names or commercial products constitute endorsement or recommendation by the Department of the Interior." "This program receives Federal financial assistance for identification and protection of historic properties. Under Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973, the U. S. Department of the Interior prohibits discrimination on the basis of race, color, national origin, or disability in its federally assisted programs. If you believe you have been discriminated against in any program, activity, or facility as described above, or if you desire further information, please write to: Office for Equal Opportunity, U. S. Department of the Interior, National Park Service, 1849 C St., NW, Washington, D.C. 20240." 12.3 Endorsement The Grantee must not claim that the State endorses its products or services. 13 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice -of -law provisions, governs this grant contract. Venue for all legal proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 14 Termination 14.1 (a.)Termination by the State The State may immediately terminate this grant contract with or without cause, upon 30 days' written Docusign Envelope ID: 76F280F4-67B9-4759-B9D4-DADDE93686F2 notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. (b.) Termination by The Commissioner of Administration The Commissioner of Administration may unilaterally cancel this grant contract agreement if further performance under the agreement would not serve agency purposes or is not in the best interest of the State. 14.2 Termination for Cause The State may immediately terminate this grant contract if the State finds that there has been a failure to comply with the provisions of this grant contract, that reasonable progress has not been made or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 14.3 Termination for Insufficient Funding The State may immediately terminate this grant contract if: (a) Funding for the Grant is withdrawn by the U.S. Department of Interior. (b) Or, if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the City. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the City will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the contract is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the City notice of the lack of funding within a reasonable time of the State's receiving that notice. 15 Data Disclosure Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, the Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any. Docusign Envelope ID: 76F280F4-67B9-4759-B9D4-DADDE93686F2 Signatures 1. STATE ENCUMBRANCE VERIFICATION Individual certifies that funds have been encumbered as required by Minn. Stat. § § 16A.15 DOCUSigned by: E autiYa �bi#bin, 691 D107158D3453... Laura Goiffon 7/22/2024 Contract#253066, EIOR 37925, Po# 300-14942 Date HPF Project Number: MN-24-10032 2. GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant contract on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. Tim Gladhill Title* Date* 3. STATE AGENCY Amy Spong Director and Deputy State Historic Preservation Officer Date MINNESOTA HISTORICAL SOCIETY MINNESOTA HISTORICAL AND CULTURAL HERITAGE GRANT AGREEMENT Account No. Fiscal Year Obiect Code MNHS Grant No. Amount 02484 2025 5260 2407-29423 $30,000.00 grant $50,000.00 match This agreement is made by and between the Minnesota Historical Society, 345 Kellogg Boulevard West, Saint Paul, Minnesota 55102, hereinafter called the SOCIETY, acting through its Director, and City of Stillwater, 216 North Fourth Street Stillwater, Minnesota herein called the GRANTEE. WHEREAS, the Minnesota Legislature, under Minnesota Session Laws 2023, Chapter 40, Article 4, Section 2, Subdivision 4 approved funding to the SOCIETY for statewide historic and cultural grants to local, county, regional, or other historical or cultural organizations or for activities to preserve significant historic and cultural resources such as that which is contemplated by GRANTEE, and WHEREAS, the GRANTEE and its project Dutchtown Historic District meets the eligibility criteria for funding under the grants program; and WHEREAS, the SOCIETY'S Governing Board approved a grant recommended for funding by the Historical Resources Advisory Committee on . NOW THEREFORE, in consideration of the award of the grant, the GRANTEE agrees to administer said grant in accordance with the following policies and procedures: PROJECT DESCRIPTION A. The project period for this activity is from December 01, 2024 to December 01, 2025 B. The project will be carried out in accordance with the provisions of the Minnesota Historical and Cultural Heritage Grants Manual. The project will also be carried out in accordance with the GRANTEE'S Minnesota Historical and Cultural Heritage Grants Program Grant Application. Page 1 of the application is included as Attachment A, and the entire application is hereby incorporated by reference. In addition, the following conditions must be met: 1. Prior to submission of the grant final report, Grantee must submit a draft of the Local Designation Study at 75% completion to the Grants Office for review, comment, and possible edit. (Upload to Milestone/Condition 1 report in the SOCIETY'S grants portal, https:Hmnhs.fluxx.io. Reviews may take up to 30 working days. Incomplete materials, or revisions to already submitted requests, restart the review clock.) C. The official project budget as approved by the SOCIETY supersedes the GRANTEE'S grant application budget and is included as Attachment B and hereby incorporated by reference. City of Stillwater Dutchtown Historic District 2407-29423 D. Only the items set forth in the Approved Project Budget (Attachment B) may be charged against the grant project. E. Any project expense not specifically approved in the Approved Project Budget will not be allowed except upon prior written request by the GRANTEE and prior written approval by the SOCIETY. F. Changes in the Approved Project Budget may not exceed twenty (20) percent of any line item. Changes occurring after the project begins that exceed twenty (20) percent of any line item will not be allowed except upon prior written request by the GRANTEE and prior written approval by the SOCIETY. G. Changes in the Project Completion Date will not be allowed except upon prior written request by the GRANTEE and prior written approval by the SOCIETY. H. No grant funds may be used to pay indirect costs, commonly referred to as overhead. ASSURANCES A. The GRANTEE understands that this agreement is funded by a grant financed by the State of Minnesota. B. The GRANTEE agrees that this project will be administered and conducted in accordance with the following: a. Minn. Stat. 129D.17 for Arts and Cultural Heritage Fund; b. Minn. Stat. 166.98 for Grants Management. c. Secretary of the Interior's Standards for Archaeology and Historic Preservation; d. History and Architecture Survey Manual (August 2017) and the SHPO Manual for Archaeological Projects in Minnesota (July 2005). C. The Grantee agrees that work will be carried out by project personnel who meet the Secretary of the Interior's Professional Qualifications Standards (as published in the Federal Register of September 29, 1983). D. The GRANTEE shall hold the SOCIETY and the State of Minnesota harmless from any loss, damage, or expense including reasonable attorneys' fees and other costs of defense, arising as the result of any claim, action, complaint, proceeding, or litigation of any kind whatsoever, directly or indirectly brought about as a result of the funded project. The GRANTEE agrees that in hiring of common or skilled labor for the performance of any work on the grant project that no contractor, material supplier or vendor shall, by reason of race, creed, color, religion, national origin, sex, marital status, status with regard to public assistance, membership or activity in a local commission, disability, sexual orientation, or age, discriminate against any person or persons who are citizens of the United States, or resident aliens, who are qualified and available to perform the work to which the employment relates. F. The GRANTEE agrees no contractor, material supplier or vendor shall, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in the preceding paragraph, or on being hired, prevent or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed, color, religion, national origin, sex, marital status, status with regard to public assistance, membership or activity in a local commission, disability, sexual orientation, or age. City of Stillwater Dutchtown Historic District 2407-29423 G. This Agreement maybe canceled or terminated by the SOCIETY, and all money due, or to become due hereunder may be forfeited for a second or any subsequent violation of the terms of this section. H. The GRANTEE assures that no part of the project budget will be used directly or indirectly to pay for any personal service, advertisement, telegram, telephone, letter, printed or written matter, or other device intended or designed to influence in any manner a member of the Minnesota Legislature, to favor or oppose, by vote or otherwise, any legislation or appropriation by the Legislature, whether before or after the introduction of any bill or resolution proposing such legislation or appropriation. This shall not prevent communicating to members of the Minnesota Legislature on the request of any member or to the Legislature, through the proper official channels, requests for legislation or appropriations which they deem necessary for the efficient conduct of the public business. Both parties agree that if intellectual property is created in project, the parties will discuss the allocation of ownership and use rights. J. Copyright to copyrightable materials, including computer software, resulting from this project shall vest in the GRANTEE with a non -transferable royalty -free license to the SOCIETY for its non-commercial use. The GRANTEE shall grant the SOCIETY an option to license any such material(s) it wishes to develop for commercial purposes on terms and conditions, including a royalty, as the parties hereto agree in a subsequent writing. K. Except for (a) the above limitation, (b) the GRANTEE's right to control publication of its own research results, (c) patented and patent -pending property and (d) the GRANTEE's confidential information, the SOCIETY will have the free, irrevocable, non-exclusive unlimited right to use any research results collected in project by both the GRANTEE and the SOCIETY for any purpose worldwide. L. The GRANTEE agrees to include the Arts and Cultural Heritage logo on any and all communications, websites, and promotional materials associated with the approved project. The logo can be found at http://www.legacy.Ieg.mn/legacy-logo/Iegacy-logo-download. M. The GRANTEE agrees to post a sign in a prominent location while restoration/preservation project work is in progress substantially incorporating the following acknowledgment: "This project has been financed in part with funds provided by the State of Minnesota from the Arts and Cultural Heritage Fund through the Minnesota Historical Society." N. The GRANTEE agrees that any publicity releases, informational brochures, public reports, publications, and public information relating to approved projects must acknowledge funding assistance from the State of Minnesota from the Arts and Cultural Heritage Fund. Any written materials shall include the following: "This project was made possible in part by the people of Minnesota through a grant funded by an appropriation to the Minnesota Historical Society from the Minnesota Arts and Cultural Heritage Fund." III. PROCEDURES FOR CONTRACTING SERVICES AND MATERIALS City of Stillwater Dutchtown Historic District 2407-29423 A. Any services and/or materials that are expected to cost $20,000 or more must undergo a formal notice and bidding process. Evidence of the process along with copies of the bids received must be included in the GRANTEE's financial records for the project. B. Any services and/or materials that are expected to cost between $10,000 and $19,999 must be scoped out in writing and offered to a minimum of three (3) bidders. The GRANTEE must maintain financial records that verify the cost was competitively based on at least three written quotes submitted in response to written specifications. C. Any services and/or materials that are expected to cost between $5,000 and $9,999 must be competitively based on a minimum of three (3) verbal quotes. The GRANTEE must maintain financial records that verify the cost was competitively based on at least three verbal quotes. IV. PAYMENT SCHEDULE A. The total obligation of the SOCIETY for all compensation and reimbursements to the GRANTEE under this grant agreement will not exceed $30,000.00. B. Grantee must obtain and supply matching funds as indicated in the approved budget (Attachment B) or for any project overages necessary to complete the approved project. C. Once the Grant Agreement has been fully executed, the GRANTEE will receive a check from the SOCIETY for ninety percent (90%) of the grant award. D. Reimbursement. A total of ten percent (10%) of the grant funds will be released as the final payment after work is complete and financial documentation and the project completion report, have been reviewed and accepted by the SOCIETY. V. FINANCIAL DOCUMENTATION AND FINAL REPORTING A. The GRANTEE will submit a completed final report including documentation for project expenditures and project products on or before January 01, 2026. (Work on the project must be concluded by December 01, 2025) B. The final report must be completed electronically in the Minnesota Historical Society's Grants Portal (https://mnhs.fluxx.io). a. The financial documentation for project costs to be uploaded with the final report shall include acceptable types of documentation such as: (1) copies of paid invoices/receipts, (2) copies of project personnel timesheets (if applicable), (3) copies of in -kind and/or donated services timesheets (if applicable), and (4) copies of donated materials forms. b. The Final Products to be uploaded with the final report are: Electronic copies of the Local Designation Study for the potential Dutchtown Historic District with supporting materials. The grantee is responsible for uploading property inventory forms to the Minnesota State Historic Preservation Office (SHPO)'s MnSHIP inventory database. 4 City of Stillwater Dutchtown Historic District 2407-29423 C. Unexpended Funds. The Grantee must promptly return any unexpended funds that have not been accounted in the financial documentation to the SOCIETY at grant closeout. VI. AUDIT A. The GRANTEE must maintain records and accounts consistent with generally accepted accounting principles, and to provide for such fiscal control as is necessary to assure the proper disbursing of and accounting for grant funds. The GRANTEE must maintain records and accounts for this project on file for a minimum of six (6) years after approval of the Final Report. B. The GRANTEE agrees to maintain records to document any matching funds claimed as part of the project. The GRANTEE further agrees to secure reasonable written proof of the value of Staff or Volunteer Labor, and for Donated Materials contributed to the project. C. The GRANTEE agrees that accounts and supporting documents relating to project expenditures will be adequate to permit an accurate and expeditious audit. An audit may be made at any time by the SOCIETY, its designated representatives, or any applicable agency of the State of Minnesota. VII. AMENDMENTS AND CANCELLATION A. Amendments Any significant variations from proposed work, costs, and/or time frames described in this agreement which are experienced or anticipated during the course of the project and any significant problems, delays, or adverse conditions which materially affect planned performance should be submitted in writing through the SOCIETY's grant portal (https://mnhs.fluxx.io/) or mailed to Grants Office, Minnesota Historical Society, 345 Kellogg Boulevard West, Saint Paul, Minnesota 55102. The SOCIETY will respond in writing, either approving or not approving the changes, and may amend the agreement if deemed necessary. Variations which are not known until the conclusion of the project may be submitted with the Financial Documentation; however, the GRANTEE understands that costs may be disallowed if changes are not approved. Any amendments to this agreement shall be in writing, and shall be executed by the same parties who executed the original agreement or their successors in office. Cancellation The SOCIETY may withhold, cancel, or revoke in whole or in part the grant amount if it determines that the GRANTEE has materially breached any term or condition of this agreement. GRANTEES will be given a 30- day notice. In lieu of cancellation, GRANTEES may be given proposed remedies to ensure successful completion of the project. In addition, both parties may mutually agree to cancel the agreement if they determine that the project will not produce beneficial results commensurate with further expenditure of funds or because of circumstances beyond the control of either party. In the event of cancellation, the SOCIETY may withhold proceeds of the Grant; demand that the GRANTEE return any already disbursed proceeds to the Finance Commissioner; and seek any additional legal or equitable remedy(ies). City of Stillwater Dutchtown Historic District 2407-29423 Finally, the GRANTEE hereby acknowledges that the proceeds of the Grant are being financed in part with funds provided by the State of Minnesota and administered through the SOCIETY, and that, per Minnesota Session Laws 2023, Chapter 40, Article 4, Section 2, Subdivision 4 the funding will be canceled to the extent a court determines that the appropriation, or portion thereof, unconstitutionally substitutes for a traditional source of funding. I have read the above agreement and agree to abide by all of its provisions. Upon execution, this Agreement controls all activities during the project period. IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed on the date(s) indicated below intending to be bound thereby. MINNESOTA HISTORICAL SOCIETY 345 KELLOGG BOULEVARD WEST SAINT PAUL, MINNESOTA 55102 Carolyn Veeser-Egbide Grants Manager Mary Green -Toussaint Contract Manager CITY OF STILLWATER 216 NORTH FOURTH STREET STILLWATER, MINNESOTA (date) signature (authorized official) (date) (print name) (print title) 0 (date) ATTACHMENT A �I CLEAN MINNESOTA WATER 14 HISTORICAL LAND & SOCIETY LEG�A�CY MINNESOTA HISTORICAL AND CULTURAL HERITAGE PROGRAM City of Stillwater G-MHCG-2407-29423 1 $30,000.00 I MN Historical and Cultural Dutchtown Historic District APPLICANT INFORMATION Program Organization: Project Director: Authorized Officer: Applicant County: Applicant Organization Type: Governance/Board Members: City of Stillwater Ben Gutknecht Ted Kozlowski Washington Local/Regional Government Ted Kozlowski (Mayor), Ryan Collins (Ward 1), David Junker (Ward 2), Larry Odebrecht (Ward 3), Mike Polehna (Ward 4) PROJECT INFORMATION Project Title: Dutchtown Historic District Brief Project Summary: The City of Stillwater plans to establish a Local Historic District for the Dutchtown Neighborhood (formerly known as Charlottenberg). Project includes refresh of a 1990s Neighborhood Inventory. ATTACHMENT B MINNESOTA HISTORICAL SOCIETY MINNESOTA HISTORICALAND CULTURAL HERITAGE GRANTS APPROVED PROJECT BUDGET Grantee: CITY OF STILLWATER MNHS Grant #: 2407-29423 Project: DUTCHTOWN HISTORIC DISTRICT Budget Item Amount Requested Grant Amount Match 1. Professional Services/District Survey $30,000.00 $30,000.00 $50,000.00 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. TOTAL $30,000.00 $50,000.00 water. THE BIRTHPLACE OF MINNESOTA DATE: November 6, 2024 TO: Honorable Mayor and City Councilmembers FROM: Jenna Schmid, Deputy City Clerk SUBJECT: Issuance of Hotel Business License BACKGROUND Part of the recodification of City Code earlier this year included requiring Hotel's to now be licensed by the City. In October, Staff sent out letters to business with the new Hotel License application. Elevage Hotel Group, LLC dba The Lora Hotel, located at 402 Main St. S has returned their application with payment and all required documentation and is ready for approval. RECOMMENDATION Staff recommends approval of the businesses license. ACTION REQUESTED If Council concurs with the recommendation, they should pass a motion to Approve Issuance of Hotel License water. THE BIRTHPLACE OF MINNESOTA DATE: November 1St, 2024 TO: Honorable Mayor and City Councilmembers FROM: Brian Mueller, Chief of Police SUBJECT: Flock Camera System Purchase Memo BACKGROUND The Police department has identified the need for a fixed camera system and License Plate Readers in the City of Stillwater. This is primarily due to the entertainment district that has developed in the downtown area over the last several years, with businesses migrating from large urban areas into destination cities like ours. We have also had high profile cases that would have benefited from having assets like this deployed previously. Those along with the ongoing events that bring in thousands of people to our community. After conducting demo's with three companies, we identified Flock Safety as the only company having the capabilities and functionality that is needed in the City. As our research continued, we have identified capital funds to cover the initial purchase of $130,050 and assist with the annual maintenance/storage of $97,000 which would begin after year one in 2026. To assist with this, we have applied for and been awarded grant funds in the amount $21,000 from Washington County as well. The 24 cameras and 7 license plate readers will greatly enhance the safety and security of the citizens and visitors to the City of Stillwater RECOMMENDATION Staff recommends approval to utilize Capital Funds to purchase Flock Camera System for initial purchase and install of this equipment ACTION REQUESTED If Council concurs with recommendation, they should pass a motion approving Capital Funds to be used to purchase Flock Safety Cameras and License Plate Readers. Flock Safety + MN - Stillwater PD Flock Group Inc. 1170 Howell Mill Rd, Suite 210 Atlanta, GA 30318 MAIN CONTACT: Bo Manor bo.manor@flocksafety.com +17154569138 Created Date: 10/08/2024 Expiration Date: 10/24/2024 Quote Number: Q-102565 PO Number: frock safety f ock safety Budgetary Quote This document is for informational purposes only. Pricing is subject to change. Bill To: 216 4th Street North Stillwater, Minnesota 55082 Ship To: 216 4th St N Stillwater, Minnesota 55082 Billing Company Name: MN - Stillwater PD Subscription Term: 24 Months Billing Contact Name: Payment Terms: Net 30 Billing Email Address: Retention Period: 30 Days Billing Phone: Billing Frequency: Annual Plan - First Year Invoiced at Signing. Hardware and Software Products Annual recurring amounts over subscription term Quantity Flock Safety Platform $97,000.00 Flock Safety LPR Products Flock Safety Falcon ® Included 5 Included Flock Safety Falcon ® LR Included 2 Included Flock Safety Video Products Flock Safety Condor TM PTZ w/ LTE Service Included 24 Included Professional Services and One Time Purchases tuantity One Time Fees AM Flock Safety Professional Services Professional Services - Existing Infrastructure $150.00 1 $150.00 Implementation Fee Professional Services - Existing Infrastructure $150.00 2 $300.00 Implementation Fee Professional Services - Electrical $1,250.00 24 $30,000.00 Implementation Fee Professional Services - Standard $650.00 4 $2,600.00 Implementation Fee Subtotal Year 1: $130,050.00 Annual Recurring Subtotal: $97,000.00 Estimated Tax: $0.00 Contract Total: $227,050.00 Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This is not an invoice — this document is a non -binding proposal for informational purposes only. Pricing is subject to change. Year At Contract Signing $130,050.00 Annual Recurring after Year 1 $97,000.00 Contract Total $227,050.00 `Tax not included Product and Services Description Law enforcement grade live streamed PTZ camera with 30 days of edge storage. VMS included Flock Safety Condor TM PTZ w/ LTE Service and server free. Installed and maintained by Flock Safety, turn key -no additional software or integrations required. Law enforcement grade infrastructure -free (solar power + LTE) license plate recognition camera Flock Safety Falcon ® with Vehicle Fingerprint TM technology (proprietary machine learning software) and real-time alerts for unlimited users. Law enforcement grade, long range and high vehicle speed license plate recognition camera with Flock Safety Falcon ® LR Vehicle Fingerprint TM technology (proprietary machine learning software) and real-time alerts for unlimited users, with LTE. AC Power Only. One-time Professional Services engagement. Includes site and safety assessment of existing Professional Services - Existing Infrastructure Implementation Fee vertical infrastructure location, camera setup and testing, and shipping and handling in accordance with the Flock Safety Standard Implementation Service Brief. One-time Professional Services engagement. Includes site and safety assessment of existing Professional Services - Existing Infrastructure Implementation Fee vertical infrastructure location, camera setup and testing, and shipping and handling in accordance with the Flock Safety Standard Implementation Service Brief. Professional Services - Electrical Implementation Fee Electrical connection and maintenance services for AC powered devices by Flock qualified electrical workers. One-time Professional Services engagement. Includes site and safety assessment, camera setup Professional Services - Standard Implementation Fee and testing, and shipping and handling in accordance with the Flock Safety Standard Implementation Service Brief. water. THE BIRTHPLACE OF MINNESOTA DATE: November 1, 2024 TO: Honorable Mayor and City Councilmembers FROM: Beth Wolf, City Clerk SUBJECT: Rescind Resolutions establishing Bylaws for the Human Rights Commission and the Downtown Parking Commission DISCUSSION As part of the City Code Recodification project completed this spring, the section on administration of boards and commissions was updated and thus eliminated the need to have by-laws for any boards and commissions. Staff found two Commissions that have by-laws that are no longer necessary. The attached Human Rights Commission by-laws were established in 2017 and the Downtown Parking Commission by-laws were established in 2018. Upon review, all items in the by-laws are in the City Code therefore the resolutions approving the by-laws should be rescinded. RECOMMENDATION Staff recommends rescinding Resolution 2017-175 approving Human Rights Commission By -Laws and Resolution 2018-204 Establishing Downtown Parking Commission and Bylaws which are outdated and obsolete due to the recodification of City Code. ACTION REQUESTED If Council concurs with staff's recommendation, they should pass a motion adopting Resolution 2024-xxx, Rescinding Resolution 2017-175 and Resolution 2018-204. City of Stillwater Washington County, Minnesota RESOLUTION 2024-XXX RESOLUTION RESCINDING RESOLUTION 2017-175 APPROVING HUMAN RIGHTS COMMISSION BY-LAWS AND RESOLUTION 2018-204 RESCINDING RESOLUTIONS 2017-096, 2009-95, 2008-36 AND AMEND RESOLUTION 92-249 ESTABLISHING DOWNTOWN PARKING COMMISSION AND BY-LAWS WHEREAS, the Human Rights Commission was established in 1996 and by- laws were developed, adopted and then revised in 2017; and WHEREAS, the Downtown Parking Commission was established in 1992 and by-laws were adopted and then revised in 2018; and WHEREAS, the Stillwater City Code was recodified in March of 2024, and included updating administration of boards and commissions. WHEREAS, due to the recodification of the city code, the by-laws of the Human Rights Commission and Downtown Parking Commission are no longer necessary. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota that Resolution 2017-175 and Resolution 2018-204 are hereby rescinded and shall be of no further force or effect. Adopted by the Stillwater City Council this 6th day of November 2024. CITY OF STILLWATER Ted Kozlowski, Mayor Attest: Beth Wolf, City Clerk Water �l THE BIRTHPLACE OF M I N N E SOTA DATE: November 6, 2024 TO: Honorable Mayor and City Councilmembers FROM: Angela Ross, Community Development Admin. Assistant SUBJECT: Consent Agenda Item: Short -Term Home Rental License Amendment BACKGROUND According to Section 41-8, short-term home rental license renewal applications that include changes to the initial application must be approved by the City of Stillwater City Council. The Community Development Department has received and processed the following short-term home rental renewal application including an amendment to the previous license. The Community Development Department has deemed the changes to be acceptable for approval by the City Council. Said change includes licensee name change from Mad Capper Terrace LLC to 224 Main Street LLC, both owned by Nathan Jespersen. RECOMMENDATION Approval of the following Short -Term Home Rental License Applications: License Address Owner/Applicant Occupanc License Number of Type y Type Location Licenses Short-term 224 Main Street, Non -Owner Downtown home rental 224 Main St S LLC Occupied District n/a ACTION REQUESTED If Council concurs with the recommendation, they should pass a motion approving the above short-term home rental license renewal application amendment. S0 l 1 .1Water THE BIRTHPLACE OF MINNESOTA DATE: November 6, 2024 TO: Honorable Mayor and City Councilmembers FROM: Angela Ross, Community Development Admin. Assistant SUBJECT: Consent Agenda Item: Short -Term Home Rental License Applications BACKGROUND According to Section 6-11, Short -Term Home Rental license applications must be approved by the City of Stillwater City Council. The Community Development Department has received and processed the following license applications and have deemed them complete for approval by the City Council. The STHR license before the Council is within the Central Business District and does not count towards to the 50 License cap for all other districts. By way of update for licenses outside of the Central Business district, the last STHR license approved by the City Council was the 4511 license out of 50 to be approved. With the remaining 5 licenses working through the permitting process. Since this last approval, two STHR licenses were returned due to sale of property bringing the total issued count to 43. However, both available licenses have since been applied for and are in the STHR licensure process. This brings the issued count to 43 with 7 working through the permitting process. RECOMMENDATION Approval of the following Short -Term Home Rental License Applications: License Address Owner/Applicant Occupancy License Number of Type Type Location Licenses Short-term 302 Main St S Caroline To Owner Downtown N/A home rental Occupied District ACTION REQUESTED If Council concurs with the recommendation, they should pass a motion approving the above short-term home rental license applications, which has obtained satisfactory inspections and approvals per Building and Fire. S0 l 1 .1Water THE BIRTHPLACE OF MINNESOTA DATE: November 6, 2024 TO: Honorable Mayor and City Council FROM: Ben Gutknecht, Interim Community Development Director SUBJECT: Stormwater Management Facilities Agreement and Access Easement — Mister Car Wash (14100 60t" Street North) BACKGROUND In April, 2024, the City Council approved a Conditional Use Permit allowing for the construction of an automotive repair and related services business (Mister Car Wash) at 14100 6011 Street North. Among multiple contingencies of the project approval, the Applicant was required to receive review and approval by the Middle St. Croix Water Management Organization and the City of Stillwater Engineering Department. Per the review by these organizations, it was determined that a Stormwater Facilities and Access Agreement be required for the development of the property. The agreement has been attached for the City Council's review and approval. RECOMMENDATION Staff recommends that the City Council approve the Stormwater Management Facilities Agreement and Access Easement with CWP West LLC (Mister Car Wash). ACTION REQUESTED Motion to approve the Stormwater Management Facilities Agreement and Access Easement with CWP West LLC (Mister Car Wash) 14100 60t" Street North. (Reserved for Recording Data) STORMWATER MANAGEMENT FACILITIES AGREEMENT AND ACCESS EASEMENT AGREEMENT This Stormwater Management Facilities Agreement and Access Easement Agreement ("Agreement') is made, entered into and effective this day of , 2024, by and between the City of Stillwater, a Minnesota municipal corporation ("City"), and CWP West, LLC, a Delaware limited liability company ("Developer"). WHEREAS, Developer is the fee owner of certain real property situated in the City of Stillwater, County of Washington, State of Minnesota more particularly described in Exhibit A attached hereto and incorporated herein by reference (the "Property"); and WHEREAS, certain wetlands have been dedicated on the Plat and the Developer has obtained the approval from the City for the development of a Stormwater Management Facilities over these wetlands ("Easement Areas"), which are legally described on Exhibit B and depicted on Exhibit C; and WHEREAS, as used herein, the term "Stormwater Management Facilities" may refer to water quality and/or water quantity facilities (i.e. detention basins, retention basins, swales, pipes, oil/water separators, sand filtering devices, infiltration facilities, sump structures, etc.); and WHEREAS, the City has required that the Developer make provision for the construction, maintenance and repair of the Stormwater Management Facilities located within the boundaries of the Property; and WHEREAS, the City and Developer desire to set forth their understanding with respect to the construction, repair and maintenance of the Stormwater Management Facilities and the responsibility relating to the costs of the repair and maintenance of the Stormwater Management Facilities as well as providing the City with an Access Easement to the Stormwater Management Facilities. 1 NOW THEREFORE, in consideration of the foregoing facts and circumstances, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto hereby agree as follows: A. STORMWATER MAINTENANCE FACILITIES AGREEMENT AND ACCESS EASEMENT 1. Construction and Maintenance of Stormwater Management Facilities. The Developer agrees to construct the Stormwater Management Facilities according to the construction plans approved by the City Engineer and on file with the City ("Plans"), and repair and maintain the Stormwater Management Facilities at its sole cost and expense. Maintenance of the Stormwater Management Facilities shall include but is not limited to compliance with the Stormwater BMP Inspection and Maintenance Plan ("Inspection Plan"). Developer shall submit an annual inspection report that complies with the Inspection Plan by September 30th of each year. If the required annual inspection report is not submitted to the City by September 30th, the City shall have the right to enter onto the property to conduct the annual inspection. If it is determined that the Stormwater Management Facilities (a) have not been maintained; or (b) are not functioning as originally designed and intended; or (c) are in need of repair, the Developer agrees to restore the Stormwater Management Facilities so that it functions as it was designed and intended. Failure to comply with the restoration ordered by the City shall be an event of default. The Developer further agrees that it will not use the Stormwater Management Facilities for snow storage and will inform its snow removal contractors of this provision of the Agreement. 2. Developer's Default. In the event of default by the Developer as to any of the work to be performed by it hereunder, following at least thirty (30) days prior written notice and Developer's failure to cure such default within such time -frame, except in an emergency as determined by the City, the City may, at its option, perform the work and the Developer shall promptly, following receipt of an invoice and reasonable substantiation of such costs, reimburse the City for any reasonable out-of-pocket expense incurred by the City. 3. Permanent Access Easement. The Landowner does hereby grant and convey unto the City, its successors and assigns, a permanent easement for access purposes and all such purposes ancillary, incident or related thereto under, over, across, through and upon the Property. The Permanent Access Easement rights granted herein are forever and shall include, but not be limited to, the construction, maintenance, repair and replacement of the Stormwater Management Facilities under, over, across, through and upon the Property for purposes of inspections in Section A. I. or Developer's Default in Section A.2. 4. Assessment. When the City does any such work, the City may, in addition to its other remedies, assess the reasonable out-of-pocket cost in whole or in part. The Developer has conveyed to the City the right to inspect and perform any necessary maintenance to the Stormwater Management Facilities if the Developer fails to do so after notice and time to comply. Such City costs may be assessed against the Property The Developer hereby waives any right to challenge the assessment and accepts that the work performed by the City is less than or equal to the benefit received. 2 5. Changes to Site Configuration or Stormwater Management Facilities. If site configurations or Stormwater Management Facilities change, causing decreased effectiveness of Stormwater Management Facilities, new or improved Stormwater Management Facilities must be implemented to ensure the conditions for post -construction stormwater management continue to be met. B. GENERAL TERMS AND CONDITIONS 1. Successors and Assigns. This Agreement shall run with the land and shall be binding upon Developer's successors and assigns with respect to the Property. The terms and conditions of this Agreement shall be binding upon and shall insure to the benefit of the parties hereto and their respective successors and assigns. 2. Developer Warranty. Developer warrants and represents the following to the City and acknowledges that this Agreement has been duly executed and delivered and constitutes the legal, valid and binding obligation of Developer enforceable in accordance with its terms. Developer warrants and represents that it is well seized in fee of the Developer's Property and has good right to grant and convey the rights and benefits herein to the City. The party signing on behalf of the Developer has been duly authorized by the entity to sign the Agreement and bind the entity. Developer has been duly formed under the laws of the State of Minnesota and is in good standing under the laws of the jurisdiction in which the Property is located, is duly qualified to transact business in the jurisdiction in which the Property is located, and has the requisite power and authority to enter into and perform this Agreement and the documents and instruments required to be executed and delivered by Developer pursuant hereto. This Agreement and the documents and instruments required to be executed and delivered by Developer pursuant hereto have each been duly authorized by all necessary action on the part of Developer and such execution, delivery and performance does and will not conflict with or result in a violation of Developer's organizational agreement or any judgment or order. The execution, delivery and performance by Developer of this Agreement will not (a) violate any provision of any law, statute, rule or regulation or any order, writ, judgment, injunction, decree, determination or award of any court, governmental agency or arbitrator presently in effect having applicability to Developer, or (b) result in a breach of or constitute a default under any indenture, loan or credit agreement or any other agreement, lease or instrument to which Developer is a party or by which it or any of its properties may be bound. 3. Amendment and Waiver. The parties hereto may by mutual written agreement amend this Agreement in any respect. Any party hereto may extend the time for the performance of any of the obligations of another, waive any inaccuracies in representations by another contained in this Agreement or in any document delivered pursuant hereto which inaccuracies would otherwise constitute a breach of this Agreement, waive compliance by another with any of the covenants contained in this Agreement, waive performance of any obligations by the other or waive the fulfillment of any condition that is precedent to the performance by the party so waiving of any of its obligations under this Agreement. Any agreement on the part of any party for any such amendment, extension or waiver must be in writing. No waiver of any of the provisions of this Agreement shall be deemed, or shall constitute, a waiver of any other provisions, whether or not similar, nor shall any waiver constitute a continuing waiver. 3 4. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota and venued in Washington County District Court. 5. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original but all of which shall constitute one and the same instrument. 6. Consent. Developer consents to the recording of this Agreement. 7. Limitation of Liability. Notwithstanding any other provision of this Agreement, in no event shall either party or any of their affiliates, by reason of any of their respective acts or omissions be liable whether in contract, tort, misrepresentation, warranty, negligence, strict liability or otherwise for any special, indirect, incidental or consequential damages arising out of or in connection with this Agreement, or the performance, non-performance or breach thereof. Nothing contained herein shall be deemed a waiver by the City of any governmental immunity defenses, statutory or otherwise. Further, any and all claims brought by Developer or its successors or assigns, shall be subject to any governmental immunity defenses of the City and the maximum liability limits provided by Minnesota Statutes, Chapter 466. 8. Notice. Notice shall mean notices given by one party to the other if in writing and if and when delivered or tendered: (i) in person; (ii) by depositing it in the United States mail in a sealed envelope, by certified mail, return receipt requested, with postage and postal charges prepaid, or (iii) by proper and timely delivery to an overnight courier service addressed by name and address to the party or person intended addressed as follows: If to City: City of Stillwater Attention: City Administrator 216 North Fourth Street Stillwater, MN 55082 If to Developer: CWP West, LLC Attn: 222 E. 5th Street Tucson, AZ 85705 or to such other address as the party addressed shall have previously designated by notice given in accordance with this Section. Notices shall be deemed to have been duly given on the date of service if served personally on the party to whom notice is to be given, on the third day after mailing if mailed by United States postal service as provided above, or within twenty-four (24) hours if sent via overnight courier service provided, that a notice not given as above shall, if it is in writing, be deemed given if and when actually received by a party. 4 IN WITNESS WHEREOF, the parties hereto have caused this document to be executed as of the day and year first above written. CITY: CITY OF STILLWATER U-12 Ted Kozlowski Its Mayor Beth Wolf Its City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON ) On this day of , 2024, before me a Notary Public within and for said County, personally appeared Ted Kozlowski and Beth Wolf, to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and City Clerk of the City of Stillwater, the municipality named in the foregoing instrument, and that said instrument was signed on behalf of said municipality by authority of its City Council and said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said municipality. Notary Public 5 DEVELOPER: CWP WEST, LLC By: Name: A tJ C) j4 fa Its: Vice President STATE OF2- ) ss. COUNTY OF -Q l m ) The foregoing instrument was acknowledged before me this OC.1-DR,. 02— , 2024 by R 414N Q)A-2.6y President of CWP West, LLC, a Delaware limited liability company on liability company. JENNIFER GOUDEAU Notary Public, State of Arizona Pima County Commission I1625174 My Commission Expires January 11,2026 This instrument drafted by And after recording, please return to: Korine Land, #262432 LeVander, Gillen, & Miller, P.A. 1305 Corporate Center Dr., Suite 300 Eagan, MN 55121 (651) 4S1-1831 1-7-tt` day of the Vice behalf of said limited ff� � i t War 611-1.1 EXHIBIT A LEGAL DESCRIPTION OF PROPERTY That part of the Southwest Quarter of the Southwest Quarter of Section 33, Township 30 North, Range 20 West, Washington County, Minnesota, described as follows: Beginning at Right of Way Boundary Corner B 11816 as shown on Minnesota Department of Transportation Right of Way Plat 82-131 as the same is on file and of record in the office of the County Recorder in and for said County; thence southerly on an azimuth of 179 degrees 35 minutes 20 seconds along the boundary of said plat for 341.93 feet to the Right of Way Boundary Corner B 11822; thence continue on an azimuth of 179 degrees 35 minutes 20 seconds for 60.17 feet; thence on an azimuth of 284 degrees 17 minutes 02 seconds for 160.29 feet; thence on an azimuth of 357 degrees 48 minutes 18 seconds for 322.41 feet; thence deflect to the right on a tangential curve, having a radius of 38.00 feet and a delta angle of 92 degrees 29 minutes 32 seconds for 61.34 feet; thence on an azimuth of 89 degrees 35 minutes 20 seconds for 126.63 feet to the point of beginning. Abstract Property PID: 33.030.20.33.0054 A-1 EXHIBIT B LEGAL DESCRIPTION OF THE STORMWATER AREA A perpetual easement for stormwater purposes over, under, and across the following described property: That part of the Southwest Quarter of the Southwest Quarter of Section 33, Township 30 North, Range 20 West, Washington County, Minnesota, described as follows: Beginning at Right of Way Boundary Corner B 11816 as shown on Minnesota Department of Transportation Right of Way Plat 82-131 as the same is on file and of record in the office of the County Recorder in and for said County; thence southerly on an azimuth of 179 degrees 35 minutes 20 seconds along the boundary of said plat for 341.93 feet to the Right of Way Boundary Corner B11822; thence continue on an azimuth of 179 degrees 35 minutes 20 seconds for 60.17 feet; thence on an azimuth of 284 degrees 17 minutes 02 seconds for 160.29 feet; thence on an azimuth of 357 degrees 48 minutes 18 seconds for 322.41 feet; thence deflect to the right on a tangential curve, having a radius of 38.00 feet and a delta angle of 92 degrees 29 minutes 32 seconds for 61.34 feet; thence on an azimuth of 89 degrees 35 minutes 20 seconds for 126.63 feet to the point of beginning. Said easement more particularly described as follows: Commencing at the southwesterly corner of said above -described property; thence North 02 degrees 11 minutes 42 seconds West, assumed bearing, along the westerly line of said above - described property, a distance of 322.41 feet; thence northeasterly along said westerly line 34.61 feet along a tangential curve concave to the southeast having a radius of 38.00 feet and a central angle of 52 degrees 11 minutes 11 seconds to the point of beginning of the easement to be described; thence continuing along said westerly line 16.91 feet along a curve compound to last described curve, concave to the southeast, having a radius of 38.00 feet and a central angle of 25 degrees 29 minutes 35 seconds; thence South 44 degrees 40 minutes 22 seconds East, not tangent to last said curve, a distance of 19.85 feet; thence North 88 degrees 06 minutes 23 seconds East, a distance of 39.25 feet; thence South 01 degree 53 minutes 37 seconds East, a distance of 76.00 feet; thence South 88 degrees 06 minutes 23 seconds West, a distance of 52.00 feet; thence North O1 minute 53 minutes 37 seconds West, a distance of 67.82 feet; thence North 47 degrees 28 minutes 22 seconds West, a distance of 22.24 feet to said westerly line and the point of beginning. EXHIBIT C STORMWATER MAINTENANCE FACILITIES DEPICTION STORMWATER AREA EXHIBIT 60TH STREET NORTH rs.Dr �-NORTHERLY LINE OF R-�a oo DESCRIBED PROPERTY /+ y-sM4022T �811816 POINT OF-,, r9% BEGINNING `- rrssros 2� r R-MOO ! (r� I► ��I I�� TER N r Q i ISTORAMA AREA C : W W SWV02J'w C� r7L qm Lni t IA, •e i,r 1 �a .vr / `r yr v; ,J z� �z Z Q �z T UAI I.vVIV V�811822 t SOUTHWESTERLY CORNER OF-1 + DESCRIBED PROPERTY �SOU)jy. (POINT OF COMMENCEMENT) 0'-S R R4 p ,V �ry TRUNK HIGHWAY NO. 36 N 0 60 SCALE IN FEET STORMWATER AREA EXHIBIT FOR: 4475 Old Highway 3 NW, Suite 200 KIMLEY-HORN .� New Brighton, Minnesota W2 PHONE: (612) 466-3300 SITE LOCATION: 14100 BOTH STREET NORTH Egan, Field & NOWak, Inc. oav„ew 0 2. fNSft URVE o OMNOWMc STILLWATER,MN55002 Iona surveyors since 1872 IOB NO.42070 DRAWINGNAME: 42070 MCW Stillwater Easement Exhibit.dwg SHEET OF C-1 i water THE BIRTHPLACE OF MINNESOTA DATE: November 6, 2024 TO: Honorable Mayor Kozlowski and Members of the City Council FROM: Kori Land, City Attorney SUBJECT: 3rd Amendment to Resolution and Order to Raze and Remove the Hazardous Structures located at 1309 3rd Street South, Stillwater BACKGROUND You may recall that on October 17, 2023, the City Council ordered the abatement of a garage and retaining wall at 1309 3rd Street South ("Property"), requiring that the structures be razed and removed by December 31, 2023. The Council amended the order on December 19, 2023, extending the compliance deadline to July 1, 2024 ("First Amendment"). On or about December 20, 2023, the owner of the Property ("Owner") demolished the garage but was concerned that the removal of the garage slab may further deteriorate the structural integrity of the retaining wall, which is jointly owned with a neighboring property at 1314 2nd Street South ("Neighbor"). The Neighbor legally disputed having any ownership in the retaining wall and filed an action in Washington County District Court to determine ownership of the retaining wall ("Lawsuit"). The Council amended the First Amendment on July 16, 2024, extending the compliance date to October 31, 2024, to allow time for parties to negotiate or for the Lawsuit to play out (the "Second Amendment"). CURRENT STATUS On October 21, 2024, the Owner and Neighbor entered into mediation attempting to resolve the ownership dispute but failed to reach an agreement. Due to the failure of mediation, the Lawsuit between the Owner and Neighbor is moving forward, although the Owner is making a concerted effort to resolve it outside of the court system. DISCUSSION Given the failure of mediation, at this time, it is my recommendation that the City extend the compliance deadline to April 30, 2025. If no progress has been made by March 31, 2025, we will reevaluate the City's position and recommend further action at that time. ACTION REQUESTED Move to approve the Third Amendment to Resolution and Order to Raze and Remove the Hazardous Structures Located at 1309 3rd Street South ATTACHMENTS Resolution City of Stillwater Washington County, Minnesota RESOLUTION 2024- THIRD AMENDMENT TO RESOLUTION AND ORDER TO RAZE AND REMOVE THE HAZARDOUS STRUCTURES LOCATED AT 1309 3RD STREET SOUTH WHEREAS, on October 17, 2023, the Stillwater City Council approved Resolution No. 2023-149 ("Order") ordering that the detached garage and retaining wall located at 1309 3rd Street South in the City of Stillwater, Minnesota ("Property"), be razed and removed by December 31, 2023; and WHEREAS, Richard A. Ames, Robert M. Ames, and Cheryl E. Ames, owners of the Property ("Owner"), engaged a contractor to raze and remove the garage, who expressed concern that the removal of the garage's concrete slab base may impact the structural integrity of the retaining wall upon which the garage sits; and WHEREAS, according to a survey of the Property, the retaining wall is located on both the Property and an adjacent property at 1314 2nd Street South in the City of Stillwater, Minnesota ("Adjacent Property"), therefore requiring the cooperation and mutual consent of the Adjacent Property owner in order to correct the hazardous condition; and WHEREAS, on December 19, 2023, the City Council passed Resolution No. 2023- 172 ("Amended Order") extending the compliance deadline to July 1, 2024, to repair, replace or raze and remove the concrete slab and the portion of the retaining wall located on the Property; and WHEREAS, on or about December 20, 2023, the Owner razed and removed the garage structure, but the garage's concrete slab and retaining wall remained on the Property; and WHEREAS, the Adjacent Property owner now legally disputes having any ownership interest in the retaining wall and filed a District Court action to determine ownership of the retaining wall structure in Washington County District Court file number 82-CV-24-3262; and WHEREAS, on July 16, 2024, the City Council passed Resolution No. 2024-090 ("Second Amendment") extending the Amended Order's compliance deadline to October 31, 2024, for the Owner and Adjacent Property owner to mutually agree to the property line and ownership of the retaining wall or allow time for the District Court action to conclude; and WHEREAS, the Owner and Adjacent Property owner have engaged in mediation in an attempt to resolve the ownership dispute, but failed to reach an agreement; and 1 WHEREAS, the City believes a reasonable extension of the Second Amendment's compliance deadline is appropriate to allow the District Court time to determine ownership of the retaining wall and establish responsibility for the retaining wall's repair, replacement or removal. NOW, THEREFORE, BE IT RESOLVED BY THE STILLWATER CITY COUNCIL: The Second Amendment, Resolution No. 2024-090, is hereby amended as follows: Sections 1 and 2 of the Order are hereby removed in their entirety and replaced as follows: 1. Richard A. Ames, Robert M. Ames, and Cheryl E. Ames, Owners of the Property at 1309 3rd Street South, Stillwater, Minnesota, must raze and remove the garage slab, and all related materials, by April 30, 2025. 2. Richard A. Ames, Robert M. Ames, and Cheryl E. Ames, Owners of the Property at 1309 3rd Street South, Stillwater, Minnesota, must repair, replace or raze and remove, as determined by the City's Building Official, the portion of the retaining wall located on the Property, returning the Property to a safe condition by April 30, 2025. Except as provided for above, the terms and provisions of the Order, Amended Order, and Second Amendment shall remain in full force and effect. No party filed an Answer within twenty (20) days of service of Resolution No. 2023-149, therefore, a motion for summary enforcement of this Order will be made to the District Court of Washington County if there is no compliance with the Order, Amended Order or Second Amendment and the City will be authorized to enter the property and immediately raze or remove the garage slab and the retaining wall located on the Property. All costs associated with the action and of razing and remove the garage slab and retaining wall may be a lien against the Property, which may be levied and collected as a special assessment. Adopted by the Stillwater City Council this 6'" day of November, 2024. ATTEST: Beth Wolf, City Clerk CITY OF STILLWATER Ted Kozlowski, Mayor 0A 1 INwa ter THE BIRTHPLACE OF MINNESOTA DATE: November 6, 2024 TO: Honorable Mayor and City Councilmembers FROM: Jesse Farrell, Deputy Director of Public Works/City Engineer SUBJECT: Amendment #1 For Contract No. 15933 Between Washington County and the City of Stillwater (2023-11 Curve Crest Boulevard Utility Extension) BACKGROUND An amendment of Contract No. 15933 between Washington County and the City of Stillwater is required in order to comply with federal deadlines. This amendment will update the language of our agreement with Washington County for use of their ARPA funds to reflect a period of performance of 1 /1 /2024 — 12/31 /2025. RECOMMENDATION Staff recommends that Council review and approve Amendment #1 for Contract No. 15933 between Washington County and the City of Stillwater. ACTION REQUESTED If Council agrees with the recommendation, they should pass a motion Approving Amendment #1 for Contract No. 15933 between Washington County and the City of Stillwater. AMENDMENT NO. 1 FOR CONTRACT NO. 15933 BETWEEN WASHINGTON COUNTY AND THE CITY OF STILLWATER This Amendment No. 1 is entered into by and between Washington County and the City of Stillwater, 216 North Fourth Street, Stillwater, MN 55082, in order to amend Contract No. 15933 dated June 20, 2024, thereto as follows: 1. Part I. General Conditions, Item 2, General Information, Period of Performance, is deleted and restated to read: "Period of Performance, Start and End Date: 1/1/2024 — 12/31/2025" All other terms and conditions of Contract No. 15933 not expressly amended herein remain in full force and effect. WASHINGTON COUNTY Accounting & Finance Director Approved as to form: Assistant County Attorney CITY OF STILLWATER Date Mayor City Clerk Date Date Date S0 l 1 .1Water THE BIRTHPLACE OF MINNESOTA DATE: November 6, 2024 TO: Honorable Mayor and City Councilmembers FROM: Shawn Sanders, Director of Public Works SUBJECT: Water System Study and PFAS Water Treatment Plant Facility Plan BACKGROUND The City issued a Request for Proposals for a Water System Study and PFAS Water Treatment Plant Facility Plan on August 27, 2024. There was a robust response, as 11 consultant teams submitted proposals by the September 30 deadline. Those proposals were carefully evaluated, and the four strongest consultant teams were selected to participate in an interview process. Each of the finalist teams presented to a five - member evaluation panel on October 23 and 24. Ultimately the AE2S / Jacobs / ISG team stood out for their recent success addressing challenges similar to our unique situation. AE2S has submitted a proposal to conduct a Water System Study and PFAS Water Treatment Plant Facility Plan. Concurrent to this effort, the City will aggressively pursue funding for the necessary planning, design, and ultimately construction of the PFAS Water Treatment Plant facilities. The cost of the study is estimated to be $131,230. The vast majority of near -term design expenses will be covered by an MPCA grant that the City expects to receive in the next six weeks. RECOMMENDATION Staff recommends that Council approve AE2S for engineering services for a Water System Study and PFAS Water Treatment Plant Facility Plan. ACTION REQUESTED If Council concurs with staff recommendation, they should pass a motion authorizing the Mayor and Clerk to enter into contract, upon City Attorney review, and APPROVE THE AGREEMENT FOR PROFESSIONAL SERVICES WITH AE2S. ��Illwater The Birthplace of Minnesota AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT ("Agreement") is made and executed this 6th day of November, 2024, by and between the City of Stillwater, 216 4t" Street North, Stillwater, Minnesota 55082, ("City") and Advanced Engineering and Environmental Services, LLC (AE2S), 6901 East Fish Lake Road, Suite 184, Water Tower Place Business Center, Maple Grove MN 55369 ("Consultant"). WHEREAS, the City has accepted the proposal of the Consultant for certain professional Services; and WHEREAS, Services under this agreement, are generally described as: 2024 Water System Study and PFAS Facility Planning WHEREAS, Consultant desires to perform the Services for the City under the terms and conditions set forth in this Agreement. NOW THEREFORE, in consideration of the mutual consideration contained herein, it is hereby agreed as follows: 1. SERVICES. a. City agrees to engage Consultant as an independent contractor for the purpose of performing certain professional Services ("Services"), as defined in the following documents: i. A proposal dated 9/30/24, incorporated herein as Exhibit A; b. Consultant covenants and agrees to provide Services to the satisfaction of the City in a timely fashion, as set forth in the Exhibits, subject to Section 7 of this Agreement. 2. PAYMENT. a. City agrees to pay and Consultant agrees to receive and accept payment for Services as set forth in the Exhibits. b. Any changes in the scope of the work of the Services that may result in an increase to the compensation due the Consultant shall require prior written approval by the authorized representative of the City or by the City Council. The City will not pay additional compensation for Services that do not have prior written authorization. c. Consultant shall submit itemized bills for Services provided to City on a monthly basis. Bills submitted shall be paid in the same manner as other claims made to City. 3. TERM. This Agreement expires on 11/6/2025. This Agreement may be extended only upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the same terms and conditions as herein stated. 4. TERMINATION. a. Termination by Either Party. This Agreement may be terminated by either party upon 30 days' written notice delivered to the other party to the addresses listed in Section 13 of this Agreement. Upon termination under this provision, if there is no default by the Consultant, Consultant shall be paid for Services rendered and reimbursable expenses until the effective date of termination. b. Termination Due to Default. This Agreement may be terminated by either party upon written notice in the event of substantial failure by the other party to perform in accordance with the terms of this Agreement. The non -performing party shall have fifteen (15) calendar days from the date of the termination notice to cure or to submit a plan for cure that is acceptable to the other party. 5. SUBCONTRACTORS. Consultant shall not enter into subcontracts for any of the Services provided for in this Agreement without the express written consent of the City, unless specifically provided for in the Exhibits. The Consultant shall pay any subcontractor involved in the performance of this Agreement within the ten (10) days of the Consultant's receipt of payment by the City for undisputed services provided by the subcontractor. 6. STANDARD OF CARE. In performing its Services, Consultant will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the Services are provided. No warranty, express or implied, is made or intended by Consultant's undertaking herein or its performance of Services. 7. DELAY IN PERFORMANCE. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include, but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war, riots, and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage; judicial restraint; and inability to procure permits, licenses or authorizations from any local, state, or federal agency for any of the supplies, materials, accesses, or services required to be provided by either City or Consultant under this Agreement. If such circumstances occur, the nonperforming party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Consultant will be entitled to payment for its reasonable additional charges, if any, due to the delay. 8. CITY'S REPRESENTATIVE. The City has designated Jesse Farrell, to act as the City's representative with respect to the Services to be performed under this Agreement. He or she shall have complete authority to transmit instructions, receive information, interpret, and define the City's policy and decisions with respect to the Services covered by this Agreement. 9. PROJECT MANAGER AND STAFFING. The Consultant has designated Aaron Vollmer, to be the primary contacts for the City in the performance of the Services. They shall be assisted by other staff members as necessary to facilitate the completion of the Services in accordance with the terms established herein. Consultant may not remove or replace the designated staff without the approval of the City. 10. INDEMNIFICATION. a. Consultant and City each agree to defend, indemnify, and hold harmless each other, its agents and employees, from and against legal liability for all claims, losses, damages, and expenses to the extent such claims, losses, damages, or expenses are caused by its negligent acts, errors, or omissions. In the event claims, losses, damages, or expenses are caused by thejoint or concurrent negligence of Consultant and City, they shall be borne by each party in proportion to its own negligence. b. Consultant shall indemnify City against legal liability for damages arising out of claims by Consultant's employees. City shall indemnify Consultant against legal liability for damages arising out of claims by City's employees. 11. INSURANCE. During the performance of the Services under this Agreement, Consultant shall maintain the following insurance: a. General Liability Insurance, with a limit of $2,000,000 for any number of claims arising out of a single occurrence, pursuant to Minnesota Statutes, Section 466.04, or as may be amended; b. Professional Liability Insurance, with a limit of $2,000,000 for any number of claims arising out of a single occurrence. c. Workers' Compensation Insurance in accordance with statutory requirements. d. Automobile Liability Insurance, with a combined single limit of $1,000,000 for each person and $1,000,000 for each accident. Consultant shall furnish the City with certificates of insurance, which shall include a provision that such insurance shall not be canceled without written notice to the City. The City shall be named as an additional insured on the General Liability Insurance policy. 12. OWNERSHIP OF DOCUMENTS. Professional documents, drawings, and specifications prepared by the Consultant as part of the Services shall become the property of the City when Consultant has been compensated for all Services rendered, provided, however, that Consultant shall have the unrestricted right to their use. Consultant shall retain its rights in its standard drawing details, specifications, databases, computer software, and other proprietary property. Rights to proprietary intellectual property developed, utilized, or modified in the performance of the Services shall remain the property of the Consultant. 13. NOTICES. Notices shall be communicated to the following addresses: If to City: City of Stillwater 216 4tn Street North Stillwater, MN 55082 Attention: Jesse Farrell Or e-mailed: jfarrell@stillwatermn.gov If to Consultant: Advanced Engineering and Environmental Services, LLC (AE2S) 6901 East Fish Lake Road, Suite 184 Water Tower Place Business Center Maple Grove, MN 55369 Attention: Aaron Vollmer Or e-mailed: Aaron.Vollmer@ae2s.com 14. INDEPENDENT CONTRACTOR STATUS. All services provided by Consultant, its officers, agents and employees pursuant to this Agreement shall be provided as employees of Consultant or as independent contractors of Consultant and not as employees of the City for any purpose. 15. GENERAL PROVISIONS. a. Assignment. This Agreement is not assignable without the mutual written agreement of the parties. b. Waiver. A waiver by either City or Consultant of any breach of this Agreement shall be in writing. Such a waiver shall not affect the waiving party's rights with respect to any other or further breach. c. Governing Law. This Agreement shall be construed in accordance with the laws of the State of Minnesota and any disputes regarding this Agreement must be brought by civil action and must be venued in Washington County District Court. d. Severability. If any term of this Agreement is found be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force and effect. e. Data Practices Compliance. All data collected by the City pursuant to this Agreement shall be subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. f. Entire Agreement. This Agreement constitutes the entire agreement of the parties and supersedes all prior communications, understandings and agreements relating to the subject matter hereof, whether oral or written. If this Agreement conflicts with terms and conditions stated in the Proposal, this Agreement shall govern. CITY OF STILLWATER 0 M Ted Kozlowski, Mayor Beth Wolf, City Clerk Date: N ADVA EN I RING AND ENVIRONMENTAL SERVICES, LLC (AE2S) By: Its: '`' e �+ �i 1, Dr ,,e Gfv,— Date: 2-02,� Project Description: 2024 Water System Study and PFAS Facility Planning PROPOSALFOR WATER SYSTEM STUDY AND HAS WATER TREATMENT PLANT FACILITY PLAN CITY OF STILLWATER SUBMITTED BY: Advanced Engineering and Environmental Services, LLC (AE2S) 6901 East Fish Lake Road - Suite 184 Water Tower Place Business Center Maple Grove, MN 55369 POINT OF CONTACT Aaron Vollmer, PE T: 763-463-5036 C: 612-719-5015 Aaron.Vollmer@AE2S.com www.ae2s.com September 30, 2024 Jesse Farrell Deputy Director of Public Works/City Engineer 216 North Fourth Street Stillwater, MN 55082 Re: Navigating PFAS Contamination: Effective Near -Term Solutions and Sustainable Long -Term Strategies Dear Mr. Farrell, The City of Stillwater is committed to continuing to provide a reliable supply of high -quality water to your residents. As a result of groundwater contamination and an increasingly stringent regulatory environment, the City is entering into some of the most technically, financially, and politically complex challenges in the history of your water system. The City is proactively looking to develop an effective partnership with a trusted advisor to thoroughly explore all opportunities available and to help develop a defendable and sustainable plan for the future of your water system. By selecting the AE2S/Jacobs/ISG team, you will realize the following benefits: ✓ Confidence in the Best Solutions. AE2S excels in water treatment, leveraging years of expertise to deliver rapid, cost-effective solutions. By partnering with Jacobs, a global leader in combating water contaminants like PFAS, we bring together the brightest minds in the industry. Our specialized team will quickly and efficiently diagnose your water quality challenges and develop tailored solutions. Engaging us at the project's outset is a small yet impactful step that ensures long-term efficiency gains for the City of Stillwater. We are committed to promptly guiding you in the right direction. We will not waste time! ✓ Fostering a Collaborative Partnership. We recognize the value of a strong team. We understand that your system, challenges, and objectives are unique and irreplaceable. It is crucial that we provide a team with a history of successfully collaborating with communities facing similar challenges. Our commitment to collaboration is not just a promise; it is backed by a proven track record of successful projects. With our experienced project team and engineering partners, we have consistently delivered effective PFAS treatment solutions in Minnesota. In fact, AE2S and Jacobs are currently leading the design and construction of the largest PFAS treatment system in the upper Midwest. We are here to empower you to make responsible, well-informed decisions. Our dedication lies in fostering a collaborative approach, where we work closely with you and your team every step of the way. ✓ Developing a Plan for Long Term Success. Developing a long-term plan is essential for any water system, and AE2S specializes in creating tailored, strategic plans to meet your unique needs. Given Stillwater's recent challenge with PFAS contamination detected in three of your wells, it's critical to reassess your long-term water system strategy. With five wells still available, it's vital to consider how regulatory changes and other challenges might impact your water system. Our approach involves exploring a variety of solutions, including alternative treatment methods and adjustments to your source water. We are dedicated to collaborating closely with your team to evaluate these options thoroughly, ensuring that Stillwater can confidently move forward with a robust and resilient water system plan that utilizes your resources wisely. We are genuinely thrilled and eager to collaborate with you on this project that will guide the City of Stillwater towards a prosperous and sustainable future. The AE2S/Jacobs/ISG team holds unwavering confidence that we will not only meet, but surpass your expectations for both short-term objectives and the realization of your long-term vision for your system. If you have any further questions or require additional information, please don't hesitate to reach out to me directly at 763-463-5036, or you can always contact me on my cell phone at 612-719-50IS. Your success is our priority, and we look forward to a productive and successful partnership. Submitted in Service, AE2S Aaron Vollmer, PE Client Program Leader Advanced Engineering and Environmental Services, LLC 6901 East Fish Lake Road, Suite 184 • Water Tower Place Business Center • Maple Grove, MN 55369 • 763-463-5036 ................................................................................................................................... .......... PROPOSAL IN 1. GENERAL INFORMATION ffi Meet Our Key Team Members! AARON VOLLMER, PE I Project Manager Aaron has extensive experience in a range of drinking water 41 technologies. He led the development of the Woodbury PFAS WTP project that will install over $300M in infrastructure. He will work closely with you to provide leadership and manage the project logistics and goals to ensure the highest level of deliverables is A S achieved. His recent relevant projects include: Woodbury PFAS Water Treatment and Management • Waite Park PFAS WTP Facility Plan • Robbinsdale Lime Softening Water Treatment Plant • Ramsey Design and Construction - Municipal Water Supply and Treatment • Marshall Municipal Utilities Softening Enhancement Project ROGER SCHARF, PE I Drinking Water Process Engineer With 19 years of experience in drinking water and water resources, Roger specializes in design and water quality treatment studies, covering the entire process from source water to treatment plants. As a global technologist, he has played a key role in preventing ' taste and odor issues and designing solutions to address lake and .Jacobs reservoir eutrophication. Relevant projects include: Woodbury Emergency Temporary PFAS Treatment Plant • Waite Park PFAS WTP Facility Plan • Clayton County PFAS Treatment Alternatives Analysis • Minneapolis WTDS Columbia Heights Campus Long -Term Plan Project ......................................................................................................................................................................... • Saint Paul Regional Water Services Master Plan _ STEVE SEIBERT 1 4 Senior Process Designer Steve has designed numerous municipal water and wastewater RED LAKE lot treatment plants across the upper Midwest, with additional expertise RESERVATION in horizontal design, including site development, force mains, lift 91 a stations, storm sewers, and streets. Relevant projects include: s A CH LAKE Robbinsdale Water Treatment Plant Improvements 19 2s RESERVATION 14 Grand Forks Regional Water Treatment Plant • St. Cloud Water Treatment Plant Advanced Treatment Process 4z 1 as • Woodbury PFAS Water Treatment and Management 61 ................................................................................................................................... . MINNESOTA JORDAN GRASSER, PE I Process Engineer/Assistant PM Jordan brings experience in both design and management of facility 59 planning, design, construction, and start-up of both ground and surface water treatment facilities. His treatment experience includes 0 0 eAepahk pressure filtration, lime softening with media filtration, as well as both high and low membrane systems. Relevant projects include: 1o4s 1 • Grand Forks Regional Water Treatment Plant as 2 as A Grand Forks Traill Water District WTP Improvements • Northeast Rural Water District Akra Wellfield and WTP 16 16 Improvements - City of Cavalier 00 • Valley City Membrane Water Treatment Plant • Williston Regional Water Treatment Plant Phase 6 Expansion z 1 III 2 Bringing Together the Brightest Minds in the Industry to Deliver Exceptional Results for Stillwater! AE2S and Jacobs have collaborated on multiple PFAS WTPs in the region and we are excited to bring our experiences to Stillwater. In Minnesota alone, this team has designed five PFAS WTPs together and worked on countless PFAS related planning documents. ADS & Jacobs ISG We're thrilled to welcome ISG to our project team! Their extensive city engineering expertise and deep understanding of Stillwater will be invaluable as we move forward. Navigating PFAS Contamination: Effective Near -Term Solutions and Sustainable Long -Term Strategies Developing a Clear Understanding: The City of Stillwater operates a comprehensive drinking water supply and distribution system, featuring eight groundwater wells, four water storage tanks, and an extensive network of distribution mains, all designed to ensure safe drinking water and fire protection for residents. Currently, two wells (Wells 6 and 10) are under health advisories from the Minnesota Department of Health (MDH) due to PFAS contamination exceeding the EPAs Maximum Contaminant Level (MCL), while Well 9 is slightly below the proposed MCL. These wells are only treated with chlorine and fluoride, and the City lacks corrosion protection for its infrastructure. Although the impaired wells are inactive, they are essential for the City's long-term growth. The City is committed to restoring this capacity, but a clear solution has yet to emerge, and any effective strategy will require significant infrastructure investments. Addressing these challenges is crucial for developing a well -planned project that optimally utilizes city funds. Stillwater's unique location adjacent to the St. Croix River adds another layer of complexity. The source of the PFAS contamination remains unidentified, raising concerns about the long- term viability of current groundwater sources. Although the other wells are not currently impaired, recent sampling shows detectable levels of Perfluorooctanoic Acid (PFOA) in Wells 5, 8, and 11, surpassing the MDH 2O24 Health -Based Value (HBV). Additionally, Wells 1 and 12 have only one sample each, which is insufficient for assessing their reliability for clean water in the future. Thus, the groundwater supply for Stillwater could be at risk if the contamination plume migrates or if new sources of contamination are identified. Because of these uncertainties AE2S/Jacobs/ISG feel strongly that a full assessment of Stillwaters water system and a comprehensive facility plan is the right step to ensure that your community moves forward with the correct plan. We are eager to collaborate with the City of Stillwater to assess a range of treatment alternatives for the unique challenges presented by each well. Our priority is to identify effective near -term solutions that address the current PFAS contamination swiftly and efficiently. However, we also recognize the importance of integrating these immediate solutions into a broader, strategic vision for the City's long-term water supply. Together, we look forward to developing a sustainable approach that meets both current needs and future aspirations for Stillwater's water system. We are excited to bring a suite of technical capabilities that will allow Stillwater to evaluate these alternatives with a high degree of certainty. I& I& Regional Exceptional Real and Work Experience Worldwide with PFAS WTP PFAS Construction Expertise and the Power of Al to Quickly and Evaluate the Fingerprinting Range of Cost Capabilities Alternatives Industry Leading Hydraulic Modeling Expertise that Will Allow Us to Truly Understand How Your System Will Function When New Infrastructure is Incorporated Well #1 1880 600 Well #5 1963 1,000 Well #6 1969 500 Well #8 1974 1,100 Well #9 1979 1,100 Well #10 1993 1,100 Well #11 2000 1,500 Well #12 2009 1,400 3/11/2024 0.0 ® 0.0 11/13/2023 0.0 0.0 8/16/2023 0.0 m 0.0 4/27/2023 0.0 m 0.0 120 2.2 1.9 0.0 0.0 110 2.5 0.0 0.0 0.0 110 2.3 1.8 0.0 0.0 3/11/2024 == 2.1 110 2.3 0.0 0.0 11/13/2023 mm 2.1 130 ®i 2.2 0.0 0.0 8/16/2023 mm 1.8 110 2.0 0.0 0.0 4/27/2023 mm 1.9 120 2.2 0.0 0.0 3/11/2024 11/13/2023 8/16/2023 4/27/2023 2.2 m® 2.2 100 M 1.9 ®m 2.5 100 = 2.3 0.0 0.0 0.0 0.0 0.0 0.0 • Well #6, constructed in 1969, is located in the southeastern portion of Stillwater and is the city's smallest well, with a capacity of only 500 gpm. Situated within a congested neighborhood, it has consistently exceeded the EPA Maximum Contaminant Level (MCL) for PFOS and is approaching the limits for both PFOA and PFHxS, as indicated by the last four samples taken by the Minnesota Department of Health (MDH). • Well #10, built in 1993 and located in the south-central part of the city near a city park, has a capacity of 1,100 gpm. It also exceeds the EPA MCL for PFOS and PFOA land is nearing the limit for PFHxS, based on recent sampling. • Meanwhile, Well #9, constructed in 1979 and situated south of Well #10, has the same capacity of 1,100 gpm. MDH is actively monitoring this well for contamination, and recent samples show it is nearing the limit for PFOA. AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL 2.1 As Stillwater embarks on the challenging journey of upgrading its water system to remove PFAS contamination, it faces complex and interrelated decisions. AE2S/Jacobs/ISG stands ready and eager to provide its expertise as a partner to Stillwater. With a demonstrated success of water system planning and design, coupled with a profound technical grasp of PFAS and various contaminants, our team is poised to ensure the success of Stillwater's water system improvement. We understand that Stillwater seeks an engineering partner to serve as an extension of your staff: analyzing potential solutions, conducting a thorough cost -benefit analysis, and ultimately selecting a solution aligned with the City's objectives. At the outset of this crucial endeavor lies the development of a comprehensive facility plan. To address the critical issue of PFAS contamination in the City's water supply, our approach is designed to provide a comprehensive and systematic evaluation of potential solutions. Initially, we will conduct a thorough analysis of the source water quality from existing City wells, leveraging any available data to inform further testing and ensure a robust understanding of water conditions. Based on this analysis, we will collaborate with the City to establish clear treatment goals, guiding the selection of appropriate technologies. We will then explore and assess various treatment technologies, focusing on their effectiveness in PFAS removal and the feasibility of integrating auxiliary systems. Concurrently, we will evaluate the distribution system's hydraulic requirements to accommodate potential changes. Our approach includes a detailed comparison of different Water Treatment Plant (WTP) configurations, considering both single and multiple plants, and will provide a cost analysis for each scenario. The final phase will involve presenting recommendations for the most effective WTP solution, complete with a conceptual layout and actionable steps for moving forward with design and construction. This structured methodology ensures that the City will receive a thorough and well-informed basis for decision -making in addressing PFAS contamination. The Facility Plan will be comprised of the following chapters. [j6 Chapter 1: Basis of Planning [J1 Chapter 2: Standards and Regulatory Review [j6 Chapter 3: Source Water Quality [j6 Chapter 4: Treatment Target Goals [j6 Chapter S: Water Treatment Technologies Alternative Analysis [j6 Chapter 6: Distribution Storage and Hydraulic Analysis V Chapter 7: WTP Configurations and Capital Cost Evaluations [j6 Chapter 8: Recommended Alternative V Chapter 9: Implementation Considerations Facility Planning Process Hydraulic Analysis Treatment Goals Source Water Analysis Capital Costs Regulatory Requirements Site Constraints Treatment Technologies —4Operational Costs 1 r Alternatives Development Implementatii Consideratio '� Analysis Cost Evaluation Effective Water Solutions AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL 3.1 0 SOURCE WATER ANALYSIS AE2S/Jacobs/ISG will begin with a systematic and detailed evaluation of the source water from the existing City wells. This initial review will involve a comprehensive assessment of historical data, including chemical, and physical parameters, to establish a baseline understanding of water quality trends over time. We will analyze data for compliance with federal and state regulations, identifying any potential areas of concern, such as elevated levels of PFAS Fingerprinting! contaminants or inconsistencies in water quality. Following this initial review, we will engage in discussions with City stakeholders to better understand their specific concerns and objectives related to water quality. This collaborative approach will allow us to tailor our recommendations to the City's unique context and priorities. Based on our findings and stakeholder feedback, we will develop a targeted plan for additional data collection. Project Approach (�) This may include selecting specific sampling locations within the system or identifying key water quality parameters that require further investigation. Once the additional data is collected and analyzed, we will compile a comprehensive water quality evaluation report. This report will synthesize our findings, highlight trends, and provide actionable recommendations for improving water quality management practices. "M PFAS Fingerprint" Graphs Allow Us to "See PFAS Data" Carpet Coating _ bxx�wW Textile Waterproofing Cookware Coating 1 1 11111��11l�1 .. 3M LightWater (AFFF) Chromium Mist Suppressant 11 1 Ir 1 � 1111111 ANSUL Ansulite (AFFF) ................................................................................................................................................................................................................................................... © 2022 Jacobs, proprietary Intellectual property rights to Jacobs PFAS data forensics and modelling approach are not conveyed as a result of this work. AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL 3.2 Project Approach O OQ TREATMENT TARGET GOAL DEVELOPMENT Setting treatment target goals for reduction of PFAS to acceptable levels, Stillwater go beyond mere compliance with the implementation of a corrosion control primary drinking water regulations. Our approach involves defining both mandatory and secondary treatment objectives that address the specific needs of the City of Stillwater, its residents, and regulatory agencies such as the EPA and the Minnesota Department of Health (MDH). The mandatory treatment goals focus on essential areas, including the 3D Design Visualization i strategy in line with the Lead and Copper Rule (LCR) and the Lead and Copper Rule Revisions (LCRR), enhancing free chlorine residual stability throughout the distribution system, and ensuring fluoride levels meet the target of 0.5 mg/L to 0.9 mg/L. Additionally, we will explore secondary goals that, while not currently mandated, could significantly improve Environmental Impact Calculator J Lifecycle Cost Esti Capital Cost Estimate water quality and user experience and addressing other contaminants if necessary. Stillwater's premier status along the St. Croix River may warrant and elevated approach to drinking water treatment. Careful consideration should be given into how this valuable asset could elevate the City's services to its residents. Communities worldwide are increasingly focused on sustainably managing water resources in the face of population growth, aging infrastructure, and emerging contaminants. These challenges complicate the task of municipalities to manage water efficiently and economically. To address these complexities, Jacobs has developed a unique software called REPLICA. This parametric design software generates conceptual designs and cost estimates for municipal and industrial water and wastewater projects, facilitating informed decision - making early in the project lifecycle. REPLICA Parametric Design integrates key elements of early project planning —facility design criteria, construction cost estimates, and life cycle cost and emissions estimates —providing a clearer understanding of project scope and costs compared to traditional methods. With over 120 process models, this tool is applicable to nearly all water and wastewater projects globally, allowing for conceptual design, cost estimating, and technology comparisons. Utilizing parametric engineering algorithms based on successful past projects, REPLICA Parametric Design delivers detailed scope, accurate cost estimates, and 3D visualizations early in the project lifecycle. By providing a Class 4 cost estimate, it enables better technical decision -making before advancing to detailed design, while the 3D visualizations enhance stakeholder understanding and assist with civil site layout. AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL 3.3 Project Approach O TREATMENT TECHNOLOGY ALTERNATIVE ANALYSIS This chapter aims to explore the treatment alternatives that will be evaluated for implementation at Stillwater's WTP. Each proposed technology will be thoroughly examined, taking into account key factors such as cost, operational requirements, physical Granular Activated Carbon (GAC) footprint, and other relevant variables. We will focus exclusively on the technologies identified for PFAS removal as well as additional methods necessary to meet the treatment goals outlined in this chapter. By analyzing each treatment technology, we will provide a comprehensive overview Ion Exchange (IX) of their advantages and disadvantages in relation to Stillwater's objectives. Our goal is to recommend optimal alternatives for each treatment process, ensuring that all components are appropriately sized and aligned with the City's vision for enhanced water quality and sustainability. it •� 33 3— 4. Reverse Osmosis Membranes (RO) Three primary technologies offer various advantages and disadvantages for PFAS removal. These reliable methods can be integrated into existing filtration processes: GAUX: These adsorptive technologies capture PFAS molecules on GAC, or exchange them with other ions in the case of IX. Both are typically housed in pressurized vessels. IX occupies about 1/3 less space than GAC, making it a space -efficient choice. Reverse Osmosis (RO) Membranes: RO membranes excel in PFAS removal due to their minuscule pore size, typically ranging from 0.0001 to 0.001 microns. This selectivity effectively blocks PFAS molecules while allowing purified water to pass through. RO technology is robust and widely adopted for addressing PFAS contamination in drinking water and industrial processes, ensuring comprehensive removal. - .Ip a.. M 4 AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL 3.4 DISTRIBUTION SYSTEM AND STORAGE HYDRAULIC EVALUATION A key aspect of understanding your system needs is utilizing a hydraulic model to simulate various scenarios, allowing us to assess both current capabilities and future requirements. At AE2S, our comprehensive approach to hydraulic modeling ensures that we create a model uniquely tailored to your system and specific goals. Our objective is to develop a model that you can trust and understand, enabling thorough analysis and validation of recommended improvements. Building that trust starts with a collaborative process throughout the modeling phase. From initial development to field data collection, calibration, and system evaluation, we integrate all available system data and operational controls. This results in a well -calibrated model that authentically reflects your operations. Engaging your staff and leveraging their knowledge of system operations is crucial as we incorporate various operating conditions, flow controls, and level controls. Additionally, we conduct a thorough review of known system issues —such as pressure fluctuations, flow constraints, pump capacity challenges, tank turnover rates, and water quality complaints — targeting these areas for additional data gathering and detailed analysis. Demand analysis is another critical component in establishing a robust model. We utilize your metered usage data and supervisory control and data acquisition (SCADA) data to develop a model that accurately replicates your system's demand conditions, taking into account winter, average, and summer usage patterns. These scenarios enable us to evaluate both existing and future conditions, guiding decisions regarding storage needs, boosting requirements, transmission main upgrades, disinfection byproduct (DBP) formation potential, and water age. Through this meticulous approach, we aim to provide you with a hydraulic model that supports informed decision -making for your water system. As Stillwater evaluates the potential impacts of PEAS treatment on its water system, a hydraulic model will be essential for optimizing the conveyance of finished water. We understand that Stillwater has an existing hydraulic model, and AE2S assumes this model is operational and can be readily utilized for the required analysis. To confirm this, AE2S will systematically follow the steps listed below to review the model to ensure all necessary components are appropriately incorporated. Should any critical deficiencies be identified, we will recommend improvements to the City to enhance the model's effectiveness. Project Approach O Using this model, we will conduct analyses to assess the need for additional raw water and distribution pipelines, as well as evaluate the requirements for treated water storage and pumping capabilities as well as the potential implications of one or multiple WTP locations. We will also examine the potential impact of treatment on well capacity. This comprehensive process will identify and assess the needs for both raw and finished water pipelines, providing recommendations for optimal water storage volumes, suitable locations, and the configuration of necessary pumping facilities to ensure effective water distribution. HYDRAULIC MODELING TASKS: OModel Development Confirmation: Verify that existing GIS data has been successfully imported into the model, and that facilities and controls accurately reflect actual operations. ©Water Use Characterization Confirmation: Confirm that system demand analysis has been completed, detailing demand patterns, peak hourly factors, and projected demand growth. ©Flow and Pressure Testing Confirmation: Validate that extended period pressure testing has been conducted to monitor hydraulic grade lines at key locations during peak flows. OModel Calibration Confirmation: Ensure that field measurements have been compared with model anlayses, and adjustments made to achieve acceptable modeled pressures, flows, and levels. ©Existing System Analysis Confirmation: Confirm that an analysis of existing system pinch points and deficiencies has been completed to inform targeted capital improvements. O• Future System Analysis Confirmation: Verify that various proposed system scenarios have been developed and analyzed for their potential impacts on treatment, transmission, storage, and operational needs. OCIP Development Confirmation: Confirm that recommended improvements to address existing deficiencies and accommodate future treatment needs have been identied. AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL 3.5 Project Approach O AE2S is a regional leader in water system modeling. Our dedicated hydraulic modeling team is comprised of 15 individuals. ADS has developed over 100 water models and led the modeling work for some of the region's largest water system improvement projects. We regularly work with over 18 MN communities on hydraulic modeling tasks just in the metropolitan area alone. AE2S recognizes the ongoing challenge of staying abreast of the evolving tools necessary for managing water systems. From VFDs to PRVs, we specialize in optimizing water systems. Our skilled hydraulic modelers refine system models, suggest needed improvements, develop expansion layouts, and provide predictive tools for assessing system impacts, even before you make them. Through this tool, we can create a plan for Stillwater that optimizes distribution system improvements and lessens impacts on ratepayers. Key Team Member: c \_ Donovan Voeller, PE Minnesota Modeling Experience: Twin Cities: Apple Valley Arden Hills Burnsville Eden Prairie Farmington Lake Elmo Lake Lillian Minnetonka Monticello Otsego Prior Lake Robbinsdale Roseville Shoreview South St. Paul St. Louis Park St. Paul Woodbury Woodbury, Minnesota WATER SYSTEM HYDRAULIC MODELING The source water aquifer for the City of Woodbury, MN, is contaminated with PFAS. The City is currently in the design phases of transitioning their entire water supply system from 20 individual wells pumping into the distribution network, to all wells pumping to a central treatment plant with conveyance, to distribution storage through a single high service pump station. AE2S has assisted the City with the following project components: • Master planning efforts • Future growth planning (from 23 to 32 MGD) • Distribution system extensions • Well capacity modeling and evaluation (1 to 3 MGD each) • Raw water transmission main sizing and routing (16 to 36-inch) • Distribution transmission main sizing and routing (16 to 42-inch) • WTP clearwell storage sizing (4 to 8 MG) • Distribution storage evaluation, sizing, and siting (10.5 to 12.5 MG) • Optimization of existing storage • Temporary water treatment plant sizing and operations • Operations to optimize distribution storage levels • Water age modeling • Water quality modeling AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL 3.6 0 WTP CONFIGURATIONS � AND CAPITAL COST EVALUATIONS Following the treatment and hydraulic analysis in the previous sections, AE2S will develop options for the potential configuration for a new WTP to address the PFAS contamination. The City seeks expert guidance on whether to construct a single WTP to treat all affected wells or to implement multiple smaller plants. AE2S/Jacobs will evaluate various scenarios, developing process flow diagrams for each option while considering future needs. Alongside this analysis, we will provide comprehensive opinions on total estimated project costs for each concept, including estimated expenses related to annual chemical and media usage. We will collaborate with the City to review and assess the conceptual WTP scenarios in relation to site selection and associated costs, ultimately leading to the identification of a recommended configuration. A conceptual layout for the selected WTP design will also be developed to ensure clarity and feasibility for implementation. Project Approach O AE2S and Jacobs bring extensive local and regional expertise in PFAS removal, having successfully designed multiple WTPs utilizing granular media technologies. We will leverage our knowledge to rapidly develop innovative WTP concepts tailored to Stillwater's needs. Our experience from previous projects will ensure that we implement best practices and effective solutions, ultimately benefiting the community. ..................................................................................................................................................................................................................................................... OFINAL RECOMMENDATIONS We will provide a comprehensive final recommendation on the selected WTP technology and conceptual layout. Following this, we will assist the City in outlining the necessary next steps to move forward with the design and construction of the chosen WTP. This collaborative approach will ensure a clear and effective AE2S Communications Our In -House Marketing and Communications Services Graphic Design Videography 111� Public Outreach Marketing Campaigns Communications Strategy Media Relations Advertising Strategy i Social Media Management pathway for implementation, aligning with the City's objectives and requirements. AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL 3.7 The most successful project outcome will be the result of a collaborative team approach to your project that combines your knowledge of the City, utilities, and vision with our experience, expertise, and commitment to your success. The JORDAN GRASSER, PE Process Engineer/Assistant PM ROGER SCHARF, PE Drinking Water Process Engineer *TODD ELLIOT, PE Water Treatment/PFAS Treatment Technical Advisor RUSSELL FORD, PhD, PE, BCEE Drinking Water and Reuse Specialist KAYLEE BEACHLER, EIT Process Engineer HANNA PAINSCHAB, EIT Process Engineer organizational chart below illustrates how the project team will interact with the City and each other. In this proposal, we have provided more detailed information about each of the team members, and their specific relevant experience in AARON VOLLMER, PE Project Manager I DONOVAN VOLLER, PE Hydraulic Modeling Engineer GREG HANSEN, PE Hydraulic Modeling Engineer STEVE SEIBERT Senior Process Engineer DAN LANDRUS, PE Civil Engineer - Pipelines JAKE GUZIK, PE Civil Engineer ADAM WAHLER, PE Elecrical Engineer JORDAN GEIGER, PE Structural Engineer Our team is eager to deliver outstanding local support and resources while also tapping into a broader network across the upper Midwest and globally. We are committed to assisting Stillwater in every way possible, ensuring that all your needs are met effectively. Y .................................................................................................................................................. AE2S Staff Jacobs Staff I ISG Staff ................................................................................................................................................ . their resumes located in Appendix A: Resumes. Together, our team can provide you with the expertise required to tackle your water facility improvements project. ANTHONY PITTMAN I&C Specialist GABRIEL AGBORUCHE Cyber Security Expert JACOB STROMBECK, PE Financial Specialist TODD KREMMIN, PG Geologist MARTY DOLL Stakeholder Engagement RAOUEL STRAND Communications Specialist AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL 4.1 Collaborative Partnership Woodbury, Minnesota Between AE2S WATER TREATMENT AND MANAGEMENT and Jacobs! Ground Water Contamination Concerns Lead to Treatment In response to the landmark settlement between 3M and the State of Minnesota, the City of Woodbury enlisted AE2S/Jacobs to spearhead critical initiatives. Our primary objectives included the development of a comprehensive PFAS Treatment Master Plan, Pilot Testing and strategic engagement in SG-1 meetings with the State. The PFAS Treatment Master Plan was a multifaceted undertaking that involved a thorough evaluation of various treatment technologies. These included GAC (Granular Activated Carbon), Ion Exchange, Lime Softening, and RO/NF Membranes. This exhaustive assessment allowed AE2S/Jacobs to make informed decisions regarding the most effective treatment methods for addressing HAS contamination. Subsequently, the City received approval from the State of Minnesota to advance with the design and construction of an impressive 32 million gallon (MG)••.• PFAS removal Water Treatment Plant (WTP). This ambitious project also encompassed the installation of 14 miles of pipelines to transport raw water to the WTP. AE2S/Jacobs played a pivotal role in leading the design and overall development of this substantial endeavor, which carried a valuation exceeding $330 million. The design of the WTP showcased a forward -thinking approach, incorporating GAC pressure vessels to effectively address PFAS contamination. Furthermore, the design was strategically engineered to accommodate future treatment objectives, including iron and manganese removal, radon removal, softening, fluoridation, and disinfection. AE2S's/Jacobs' commitment to innovation and excellence ensures that the City of Woodbury is equipped to provide its residents with safe and high -quality drinking water while demonstrating a visionary approach to addressing evolving water treatment challenges. Oakdale, Minnesota WELL NO. 7 PFAS REMOVAL PLANT Fast -Tracked Water Treatment Plant The City of Oakdale engaged AE2S to provide comprehensive design and construction management services for the expedited development of a Granular Activated Carbon (GAC) Water Treatment Plant (WTP) focused on PFAS removal. While the City had already identified the project site, situated at Well No. 7 and Water Tower No. 4, they sought our expertise to devise the optimal treatment process for addressing water contamination. This remarkable journey led to the successful design, bidding, and construction of an 800 gallons -per - minute (gpm) GAC WTP. What makes this achievement truly remarkable is that it was executed according to an exceptionally fast -track schedule, aligning with the imminent peak summer water demands and during the challenging backdrop of the COVID-19 pandemic. Notably, the project was delivered without compromising on the delivery of safe, aesthetically pleasing drinking water to the residents of Oakdale. Furthermore, the project costs were meticulously managed, amounting to approximately $2.6 million, well below the allocated budget of $S million. This remarkable journey commenced with project planning and design in February 2020, culminating in substantial completion by July 2020, precisely in time to meet the critical peak water demands. Project Team and Experience O CLIENT CONTACT City of Woodbury Nor4 Jim Westerman d Assistant Public Works Director 651-714-3720 Key Project Elements: CLIENT CONTACT City of Oakdale Mike Kothe Utility Superintendent 651-501-5303 Key Project Elements: AE25 STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL 4.2 Clayton County, Georgia Project Team and Experience O PFAS AND CECs ALTERNATIVES EVALUATION AND TREATABILITY TESTING Jacobs was contracted to complete a PFAS treatability study and alternatives analysis at its three surface water treatment plants (20, 10, and 12 MGD capacity). The utility is an integrated indirect potable reuse (IPR) with discharges from the WRFs ultimately flowing back into the drinking water reservoirs. Because it is an IPR facility, it also faces water quality challenges associated with pathogens and CECs in addition to PFAS. The study's purpose was to evaluate treatment technologies capable of reducing the concentration of PFAS and CECs in each WTP. The utility wants to proactively prepare for the anticipated PFAS MCLs and consider future - proofing for other CECs. They wanted to understand the various treatment alternatives with associated capital and operating costs, specifically configured to their site, which has limited space for treatment expansion. The overall objective of this project was to evaluate and identify the most cost-effective PFAS drinking water treatment options to achieve compliance with the published draft MCLs, as well as consider advantages for future -proofing for additional CECs. The project had the following general objectives: • Develop design criteria for alternative PFAS treatment technologies • Identify tie-ins to the existing system and coordination with existing system operations • Develop conceptual cost estimates for each PFAS treatment alternative • Develop non -economic criteria for PFAS treatment alternatives • Identify the most cost-effective treatment technology to meet future regulations while making the best use of site -specific facility needs Conceptual designs and cost estimates were developed for GAC, DC, alternative adsorbent, and Reverse Osmosis (RO) treatment options. Operating costs were developed based on bench scale testing: Rapid Small -Scale Column Tests (RSSCTs) for adsorbents, RO testing, and adsorption for RO reject. Project Challenges and Resolution Each plant needs integration of PFAS treatment into the existing facility, while considering expansion for the largest plant. Treatment system process layouts were developed, and hydraulic modeling was completed. Consideration of upgrades/changes to existing processes .............................................................................................................................................................. Waite Park, Minnesota PFAS WTP FACILITY PLAN The Waite Park Water Treatment Plant (WTP) has served the community since 2001, primarily addressing the removal of volatile organic compounds (VOCs), iron, and manganese from groundwater sourced from a nearby superfund site. In 2022, the Minnesota Department of Health identified elevated levels of PFAS in all city wells, prompting a comprehensive reevaluation of the WTP. This project initiated the development of a facility plan that included a thorough evaluation of the existing infrastructure to identify areas for improvement and rehabilitation. Simultaneously, a rigorous cost -benefit analysis was completed to assess various treatment technologies for PFAS, VOC, and other emerging contaminants, guiding the selection of optimal solutions aligned with Waite Park's short- and long-term objectives. Following the identification of effective treatment alternatives, a detailed opinion of probable costs was developed, ensuring that Waite Park's water system enhancements are both effective and financially sound. AE2S and Jacobs provided seamless coordination to complete the analysis and facility plan. Detailed operational and maintenance (O&M) costs supported Waite Park in selecting a technology that meets treatment goals and budgetary constraints. »SEE MORE PROJECT EXAMPLES IN APPENDIX C: ADDITIONAL RELEVANT EXPERIENCE were incorporated into the concept design and cost estimates. CLIENT Confidential Key Project Elements: Collaborative CLIENT CONTACT • Partnership City of Waite Park Between AUS E Bill Schlunze °•. and Jacobs! Public Works Superintendent 320-252-6822 ..... Key Project Elements: AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL 4.3 This facility plan presents a pivotal opportunity for the City to proactively identify and implement effective solutions that address the community's needs. We are genuinely excited to collaborate with your team and contribute our experts, who possess extensive knowledge and experience in PFAS initiatives. 'Through our work on similar projects, we have found that communities consistently find our approach enlightening and informative. Our goal is to provide Stillwater with value that extends well beyond our fee. We are dedicated to ensuring that you are undertaking the right project, as the time invested at this stage could potentially save your community million of dollars in the future. Our commitment goes beyond delivering exceptional service; we are also willing to adjust our fee structure to accommodate your budgetary requirements. We believe that this flexibility will foster a more productive partnership and help us achieve the best possible outcomes for the community. Your vision is our priority, and we look forward to supporting you in this important endeavor. Don't Take Our Word For It - Ask Our Clients! Jim Westerman Bill Schluenz Richard McCoy, PE € Will Menkhaus, PE City of Woodbury City of Waite Park City of Robbinsdale Saint Paul Regional Water - Assistant Public Works Director Public Works Director Public Works Director Production Division (651) 714-3720 (320) 252-6822, Ext 800 (763) 531-1260 Assistant Division Manager (651) 332-0157 ,, FACILITY Chapter 1: Basis of Planning 8 $1,797 $0 $1,797 Chapter 2: Standards and Regulatory Review 8 $1,398 $0 $1,398 Chapter 3: Source Water Quality 18 $4,194 $0 $4,194 Chapter 4: Treatment Target Goals 56 $11,773 $0 $11,773 Chapter 5: Water Treatment Technologies Alternative Analysis 82 $16,305 $0 $16,305 Chapter 6: Distribution Storage and Hydraulic Analysis 120 $25,553 $0 $25,553 Chapter 7: WTP Configurations and Capital Cost Analysis 188 $38,244 $0 $38,244 Chapter 8: Recommended Alternative 80 $17,712 $0 $17,712 Chapter 9: Implementation Considerations 64 $14,254 $0 $14,254 Notes: S1 The costs associated with laboratory water quality sampling are not included in our current fee structure. AE2S/Jacobs is eager to conduct PFAS fingerprinting to assist Stillwater in better understanding the source of contamination. Please note that the expenses and labor for this testing are also not included in the fee. S1 AE2S assumes that the hydraulic model is up to date and functioning properly. Should any additional development be necessary, the associated costs will be addressed at that time. AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL 51 .............................................................................................................................. 4 ............. APPENDICES: ADDITIONAL INFORMATION AaronVollmer, PE.......................................................................... Project Manager Commun'icat*ion + Aligning Project Objectives with the Clients' Needs Why Aaron? Aaron boasts more than 15 years of invaluable expertise in the water treatment industry, encompassing a wide spectrum of roles, from construction inspection to intricate design, and even complex planning and piloting endeavors. His profound comprehension of water systems, coupled with his exceptional communication skills and project acumen, positions him as an invaluable asset for any city seeking guidance in managing intricate water - related projects. EDUCATION Adept at fostering strong Bachelor of Science, Civil communications between the design Engineering, North Dakota State team and stakeholders. University Possesses exceptional interpersonal skills to understand the client's needs and project objectives. Focused on bridging the gap between client expectations and project execution. PFAS Water Treatment and Management, Woodbury, MN - Project Manager. Development of a comprehensive plan to assist Woodburywith the planning and eventual construction of a 32 MGD WTP. Design considerations include iron, and manganese removal, radon removal, PFAS removal, softening, fluoridation, and disinfection. Various treatment technologies were investigated such as GAC, Ion Exchange, Lime Softening, and RO/NF Membranes. In addition to the review of treatment technologies a calibrated hydraulic model was developed to evaluate WTP placement and infrastructure improvement needs. The project was in direct response to the 3M PFAS contamination in Washington County. Temporary PFAS Water Treatment Plant (TWTP), Oakdale, MN - PFAS Expert. Fast -track project design and construction of a temporary water treatment plant addressing PFAS contamination contained in the groundwater. Project includes diligent coordination with City staff, stakeholders, 3M, State officials, and contractors to ensure critical timeline is met. The new TWTP includes a pre -cast wall panel and roof structure building with a ballasted EPDM roof; installation of two sets of lead -lag pressure vessels (4 total vessels) and 20,000 lbs. of granular activated carbon (GAC) media in each vessel; and associated piping, valves, meters and controls. PFAS WTP Facility Plan, Waite Park, MN -Client Manager. Since 2001, the Waite Park Water Treatment Plant (WTP) has been crucial in removing volatile organic compounds (VOCs), iron, and manganese from groundwater. In 2022, elevated PFAS levels in citywells prompted a reevaluation of the WTP, leading to a facility plan that assessed infrastructure improvements and treatment technologies. AE2S coordinated a comprehensive cost -benefit analysis to identify effective solutions that align with Waite ParWs near -term and long-term goals. This proactive approach ensured high -quality water services while addressing emerging water quality challenges in a fiscally responsible manner. Water System Improvements, Robbinsdale, MN - Project Manager. Design and construction services for a new water 3.5 MGD softening treatment plant. Design considerations include the identification of a 100mg/l softening target which required the use of lime and soda ash. The WTF design also included gravity aeration, gravity filtration, strategies for radon removal, ammonia removal, fluoridation, and disinfection. The project included a jar testing phase to identify the optimal dosage of both lime and soda ash. REGISTRATIONS Professional Engineer: Minnesota, Illinois CONTACT Aaron.Vollmer@ae2s.com T: 763-463-5036 C: 612-719-5015 AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL A.1 S Jordan Grasser, PE.......................................................................... Process Engineer/Assistant Project Manager lngenu*ity + Developing Innovative Process Solutions Why Jordan? Jordan's experience includes facility planning, design, construction, and start-up of ground and surface water treatment facilities using conventional lime softening, dual media filtration, and high - and low-pressure membrane systems. These systems have involved chemical feed, pretreatment, waste disposal, and other support components for both greenfield and retrofit facilities. He also has expertise in discharge permitting and environmental assessments and has collaborated with State and Federal agencies to meet client needs. SPECIFIC RELEVANT EXPERIENCE ,,/ Drives forward -thinking strategies to modernize and elevate the performance of your water treatment operations. *1' Committed to offering inventive solutions and improvements to boost your facility's efficiency. Brings valuable creativity to optimize water treatment processes for sustainable and effective outcomes. Resumes O • EDUCATION Master of Science, Chemical Engineering, University of North Dakota; Bachelor of Science, Chemical Engineering, University of North Dakota Regional Water Treatment Plant, Grand Forks, ND -Lead Process Engineer. Preliminary and final design, bidding, construction administration, and start-up of a 20 MGD, three story, 207,000 square foot, dual treatment train hybrid water treatment facility on a green field site. The hybrid treatment approach included an 8 MGD conventional train incorporating rapid mix, flocculation, and inclined plate settling (pretreatment), lime softening, recarbonation, ozonation, and biologically active carbon (BAC) filtration, a 10 MGD membrane train incorporating pretreatment, pre-screening, submersible ultrafiltration (UF), and reverse osmosis (RO), a 4 MGD RO bypass, and a chlorine/ chloramine disinfectant contact basin. Northeast Regional Water District Akra Wellfield and WTP Improvements — Project Manager. Final design and construction of a new two story, 3,800 square foot raw water and high service pump station with 200,000-gallon reservoir. The pump station included new high service and water pumps systems both rated at 2,500 GPM. Project also included new automated valves and filter internals for ten vertical pressure filters, each rated for 250 GPM and capable of removing iron and manganese from ground water. Filter internal improvements included new media, backwash air grids, and underdrain nozzles. Additional project components included a fiber communication system for the District's 51 raw water wells that included 80,000 linear feet of fiber and innerduct. Water Treatment Plant Filter Improvements, Great Falls, MT - Project Engineer. Final design, construction, and commissioning of a three -phased improvements project to modernize a 60 MGI filtration building with 16 filters originally constructed as sets of four in 1916, 1932, 1952, and 195 Improvements included new media with dual wash underdrains, new air scour backwash system, aj new filter -to -waste systems. The project included careful coordination with City staff and water ph operators to ensure water quality and seasonal demands were met during the entire project. Columbia Heights Residuals Management Plan, Minneapolis, MN - Project Engineer. Pretreatment and Residuals Management Plan, which provided evaluation and development of solutions to issues with the 75 MG open reservoir, comprehensive residuals handling throughout t campus, and evaluation of improvement versus decommissioning the existing filter plant. REGISTRATIONS Professional Engineer: Minnesota, North Dakota CONTACT Jordan.Grasser@ae2s.com T: 701-746-8087 C: 218-791-2597 AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL A.2 Resumes O KayleeBeachler, EIT...................................................................... Process Engineer 0Pt*im*izat*ion + Improving Water Treatment Processes Systematically ; Why Kaylee? Kaylee's experience includes preliminary engineering and reporting, facility planning and design, cost estimating, and specification writing. Her experience has contributed to the drinking water field, specifically ground water systems for water treatment plant design, including gravity filtration, chemical feed, and hydraulics. She also has been exposed to civil engineering projects, such as watermain replacement, road improvements, and construction observation to round out her communication and project documentation skills. SPECIFIC RELEVANT EXPERIENCE Brings fresh, innovative approaches to process engineering, staying up-to- date with the latest technologies and industry best practices. Delivers efficient, detail -oriented solutions while collaborating seamlessly with fellow engineers and project teams. ✓ Eager to tackle challenges and drive successful outcomes, bringing energy and a commitment to excellence to every project. OEDUCATION Bachelor of Science, Civil Engineering, University of North Dakota • Minnesota LCRRCompliance Climax - Project Engineer. Completed the requirements set forth by the EPAs Lead and Copper Rule Revision (LCRR) for municipalities to identify all water service lines in their system and to replace identified lead and galvanized lines. Assisted with mailing letters asking homeowners to identify their service line material, answering phone calls, reviewing existing records, and completing a detailed inventory. • Reservoir C WTP Expansion, Dakota Rural Water District, Finley, ND — Construction Services/Resident Project Representative. Final design and construction of a 1,500 SF, two story plant expansion to house a new four cell horizontal green sand pressure filter capable of 800 GPM. Expansion included a below grade finished water basin, new backwash pump and blower, new chemical feed systems throughout, and the demolition of all existing treatment systems. Performed field construction observation during concrete pours and conducted weekly progress meetings. • AKRA Wellfield & WTP Upgrades, Northeast Regional Water District, Cavalier, ND - Project Engineer. Final design and construction of a new two story 3,800 square foot raw water and high service pump station with 200,000-gallon reservoir. The pump station included new high service and water pump systems both rated at 2,500 GPM. Project also included new automated valves and filter internals for ten vertical pressure filters, each rated for 250 GPM and capable of removing iron and manganese from ground water. Filter internal improvements included new media, backwash air grids, and underdrain nozzles. Additional project components included a new backwash system, new flow paced chemical feed systems, and a fiber communication system for the District's 51 raw water wells that included 80,000 linear feet of fiber and innerduct. REGISTRATIONS Engineer -in -Training: North Dakota CONTACT Kaylee. Beachler@ae2s.com T: 701-746-8087 C: 701-805-1324 • Grand Forks Fufeng Hwy 81 Watermain 27th, Grand Forks, ND — Construction Services/ Resident Project Representative. Performed construction observation services and assisted with BacT sampling for the City of Grand Forks. The project included the replacement and installation of new water mains with various hydrants and water services. Installation ofwater mains were performed by directional bores and open -cut trenching. AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL A.3 Resumes O DonovanVoller, PE........................................................................ Hydraulic Modeling Engineer • Insightful + Innovative Solutions Architect for Water Systems Why Donovan? Donovan is an accomplished hydraulic modeling engineer and has worked on models for numerous municipalities across the upper Midwest for over 15 years. He also provides master planning efforts and on -going modeling services to many clients, continually assisting with model updates and the evaluation of project alternatives. Donovan is skilled in using advanced hydraulic software to simulate and optimize system performance, ensuring efficient and reliable infrastructure for long-term sustainability. ........................................................ SPECIFIC RELEVANT EXPERIENCE Modeling experience includes hydraulic model development, field testing, model calibration, water quality modeling, existing and future system analysis, master planning, and capital improvements planning. Project experience includes water supply planning, water treatment plant design, wastewater treatment facility design, water tower design, preliminary engineering, design, and construction administration services. .................................................. iO EDUCATION Bachelor of Science, Civil Engineering, University of North Dakota PFAS Water System Master Plan, Woodbury, MN - Hydraulic Modeling Engineer. Initial modeling efforts included updating the City's hydraulic model with GIS and facility information, fire flow calibration and extended period simulations calibration. A master plan was developed for the City to address PFAS contamination. Planning efforts included routing 19 system wells to a central location for treatment and identifying finished water transmission mains. Since the master plan, the City has called upon Donovan to assess impacts due to the City losing wells from PFAS contamination, incorporating a temporary water treatment plant into the distribution system, and evaluate alternatives for a raw water system and finished water pipeline routes. Water System Master Plan Update and Training, Bozeman, MT - Hydraulic Modeling Engineer. Developed a facility plan, which included a water distribution system model update, fire flow analysis, pressure zone and pressure reduction study, water audit, CIP development, and a non -potable irrigation system study. Work has since included refining a workflow process for periodically updating the water distribution system model, performing model updates, and assessing pressure zone development and growth needs. Hydraulic Water Distribution Modeling and Master Planning, Grand Forks, ND - Hydraulic Modeling Engineer. Donovan has worked with the City for over the past decade completing model updates, development review, and improvement analysis. Most recently, a master plan was completed to help the City plan for large transmission and storage facilities anticipated in the near future as the City continues to grow. Water Distribution System Master Planning and Hydraulic Modeling, Eagle River Water & Sanitation District, Vail, CO - Project Engineer. Performed water distribution modeling and developed a 10-year Master Plan and Capital Improvement Plan. The comprehensive project included the development of a hydraulic model with extended period of simulation, condition/ risk assessment, GIS improvements, future land planning, identification of new facilities to serve the growing region, and development of a list of capital improvements with planning level cost estimates for modeling future rate impacts. REGISTRATIONS Professional Engineer: Minnesota, North Dakota, Wisconsin, Montana, Colorado CONTACT Donovan.Voller@ae2s.com T: 701-746-8087 C: 701-741-4321 AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL A.4 Resumes O GregHansen, PE............................................................................ Hydraulic Modeling Engineer Methodical + Precision -Driven Problem Solver Why Greg? Greg is passionate about hydraulic modeling and design. He brings 8 years of experience and has built an impressive resume modeling some very challenging water systems including Aurora, Colorado (400,000 people) and Rochester, Minnesota (122,000 people) to name a few of the most recent completions. Greg has a keen eye for detail that makes him extremely efficient and effective at modeling hydraulic impacts of changing water source qualities and supply locations to meet all drinking water regulations. SPECIFIC RELEVANT EXPERIENCE Direct experience developing population and demand forecasts to assist clients in planning for their long- term water supply, treatment, and storage needs. Unique combination of big -picture modeling and design expertise. Expertise that will be leveraged to assess critical infrastructure improvements that will sustain your utility into the future. • EDUCATION Master of Science, Civil/ Environmental Engineering, South Dakota State University; Bachelor of Science, Civil Engineering, South Dakota State University Water Supply Evaluation, Brandon, SD -Project Engineer. Evaluated the long-term sustainabilityof water sources, estimated future demand, and presented implementation options for the treatment of the various water sources. Through the review of various water sources, several potential alternatives with various feasible source water options were developed in conjunction with feasible treatment alternatives. The study included a series of projected water rate impacts for each alternative as well as determining appropriate blending for various wells to maintain applicable drinking water regulations. Water Master Planning and Hydraulic Modeling, Eagle River Water and Sanitation District, Vail, CO - Lead Hydraulic Modeler. Water distribution modeling and development of a 10-year Master Plan and Capital Improvement Plan. The comprehensive project included the development of a hydraulic model with extended period simulation, condition/risk assessment, GIS improvements, future land planning, identification of new facilities to serve the growing region, and development of a list of capital improvements with planning level cost estimates for modeling future rate impacts. Water System Storage and Distribution System Capital Improvement Plan, Helena, MT - Project Engineer. Development of the Water Distribution System Master Plan and Capital Improvement Plan. The hydraulic analysis included the update and calibration of the water distribution system model, development of pressure zone modifications, recommendations for future storage sites, and other transmission main improvements. A system -wide risk assessment of the horizontal assets was completed to help drive the improvements included in the Capital Improvements Plan, and promote data driven decision making. Water System Facilities Plan, Pierre, SD - Project Engineer. Updated and calibrated the existing distribution system hydraulic model to perform operational analysis, as well as evaluate the preliminary design considerations for the addition of a new water treatment plant. Preparation of Facilities Plan Report to identify and plan system improvements for the next 30 years. Projected future population and the corresponding water demands. The anticipated demands were used to evaluate the adequacy of current storage and pumping capabilities and shortfalls were identified. Examined the effect odd -even lawn watering restrictions may have on future demands. REGISTRATIONS Professional Engineer: South Dakota CONTACT Greg.Hansen@ae2s.com T: 605-275-5620 C: 605-679-1239 AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL A.5 Resumes O SteveSeibert............................................................................. Senior Process Designer Strateg'i*c + Expert Process Strategist Why Steve? Steve has over 25 years of experience as a Lead BIM/Revit Specialist, Process Designer, CADD Design Draftsman, Civil Engineering Technician, and Surveyor. He has provided professional design services on numerous municipal water and wastewater treatment plants throughout the upper Midwest. In addition to his vast vertical design experience, he also has horizontal design experience that includes residential and commercial site design, force mains, lift stations, storm sewers, and streets. SPECIFIC RELEVANT EXPERIENCE -/ Forward -thinking innovator, continuously generating cutting -edge ideas to boost process efficiency and drive project development excellence. ,q/ Possesses a positive attitude and an engaging personality that make collaborating with him a rewarding experience. Offers exceptional coordination leadership to ensure your water system project progresses seamlessly. is EDUCATION Engineering Technician Certification, Air Education and Training Command, United States Air Force; Associate of Applied Science, Construction Technology, Des Moines Area Community College; Liberal Arts Studies, St. Mary's College CONTACT Steve.Seibert@ae2s.com T: 763-463-5036 C: 612-819-3720 Water Treatment Plant Improvements, Robbinsdale, MN - Process Designer. Design services for a new 3.5 MGD lime softening water treatment plant. Served as a project BIM coordinator for all disciplines. Integral member of design team that contributed ideas to Client and sought out Client needs prior to start of spatial design process. Participated in process design elements for the aeration, lime solids softening, recarbonation, and gravity filtration processes. Modeled all process design elements in Revit. Coordinated and lead design review meetings with Client. Maintained a high level of communication and coordination with all City Stakeholders. Coordinated visual media content of new WTP design for communication purposes to the City Council. Provided design and modeling support for General Contractor during construction of the WTP. Regional Water Treatment Plant, Grand Forks, ND -Process Designer. Design and bidding of a new $150M water treatment facility to address aging infrastructure, regulatory/water treatment, capacity, and location issues. Served as a project BIM coordinator for all disciplines. Coordinated (, ` with Project Engineers and Project Manager to help model process design elements in Revit. Coordinated clash detection reports to ensure all modeled elements were in place correctly to greatly minimize material interference during construction. Water Treatment Plant Advanced Treatment Process, St. Cloud, MN - Lead BIM/Revit Specialist. Enabled successful 3D visualization of new facility upgrades for Owner and Stakeholders using BIM360 software. Along with the Project Engineer, led design efforts for 1 proposed UV and Peroxide Disinfection, Biological Filtration, as well as numerous process efficiency upgrades and improvements. Created customized 3D SCADA screens using Revit and BIM360 software to upgrade and enhance operator interface with existing SCADA system. PFAS Water Treatment and Management, Woodbury, MN — BIM Coordinator. Led the BIM design team during the preliminary and final design of a 32 MGD WTP. Established project BIM Standards and ensured compliance during entire project design timeline. BIM coordination and leadership of BIM modeling team included all vertical design disciplines, across multiple national, and international geographies. BIM design considerations include iron, and manganese removal, radon removal, PFAS removal, softening, fluoridation, and disinfection. Various treatment technologies were investigated such as GAC, Ion Exchange, Lime Softening, and RO/NF Membranes. In addition to the review of treatment technologies a calibrated hydraulic model was developed to evaluate WTP placement and infrastructure improvement needs. The project was in direct response to the 3M PFAS contamination in Washington County. AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL A.6 Resumes O DanLandrus, PE............................................................................. Civil Engineer - Pipelines Infrastructure eEDUCATION Master of Science, Civil + Site Development and Management Engineering, University of North Dakota; Bachelor of Science, Civil Why Dan? Dan has extensive Experience managing site grading, Engineering, University of North experience with design and construction drainage, and utility systems, ensuring Dakota observation of civil engineering projects. proper functioning of facilities. REGISTRATIONS He has worked as project manager, Focused on addressing environmental Professional Engineer: Minnesota, project engineer, and has assisted in Ohio the design of a variety of municipal and considerations and regulatory compliance for site development. private projects that have included site CONTACT grading, pipeline design, stormwater Expertise in well -organized and Dan. Landrus@ae2s.com treatment, water distribution, and efficiently designed facilities that T: 763-463-5036 sanitary waste collection. meet safety and environmental C: 320-221-7728 standards. SPECIFIC RELEVANT EXPERIENCE • Temporary PFAS Water Treatment Plant -Phase 2, Woodbury, MN -Project Engineer/Project Manager. Completed the design of raw water pipelines to collect PFAS contaminated groundwater from two wells and convey it to the temporary water treatment plant. The design included coordinating with hydraulics modeling team and teaming with engineering constants to expand treatment capacity of the plant. Dan also managed the construction observation of the pipelines and plant expansion. • Well 17, Eden Prairie, MN - Project Engineer. Design lead for the 18" raw water pipeline from new Well 17 to existing raw water system (1,375 LF). The design included well house driveway, Ok /. stormwater treatment, and building services. Differences between record drawings and actual ■ r r conditions required coordination with hydraulic modeling to ensure proper velocities were to ■ achieved. Brandon Water Treatment Plant Expansion, Brandon, SD — Project Engineer. Completed the site and utility design for the Brandon Water Treatment Plant expansion. The expansion included addition of new treatment technology that required aligning raw water, potable water, storm sewer, and sanitary sewer to meet state requirements. The project also required coordination with multiple engineering and architecture firms and departments to complete the design. Storage Tank and WaterMain Improvements, St. Michael, MN - Project Engineer. Design lead for the 20-inch water main truck extension to connect storage tank site to existing system. Project included design of direction drilling HDPE water main within the 1 Street right of way, relocating existing underground utilities, isolation valves, water main stul future connection, and intersection reconstruction. Owatonna Wastewater Treatment Plant Expansion, Owatonna, MN — Project Engineer. Completed the site design and assisted in the plan development for the Owatonna wastewab treatment plant expansion. The expansion included addition of new treatment technology th required aligning potable water, non -potable water, storm water, and multiple sanitary eflluej discharges to meet state requirements. The design also required coordination with multiple engineering and architecture firms and departments to complete the construction document AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL A.7 Resumes O Adam Wahler, PE.......... Electrical Engineer Precision + Electrical Precision for Optimization Why Adam? Adam has extensive knowledge working with water and wastewater electrical systems. He approaches each facility with a big picture approach and tackles challenges with creative and cost -saving solutions. His extensive experience in delivering electrical designs for facility projects showcases a wealth of expertise, ensuring a comprehensive and adept approach to handling diverse electrical engineering challenges. SPECIFIC RELEVANT EXPERIENCE V Enhances water treatment plant designs with cutting -edge electrical solutions. With meticulous precision, enhances electrical systems for optimal plant efficiency. Excels in crafting tailored electrical solutions that elevate the reliability and functionality of water treatment plants. • EDUCATION Bachelor of Science, Electrical Engineering, North Dakota State University; Associate of Science, Electrical Technology, North Dakota State College of Science PFAS Removal Water Treatment Plant, Woodbury, MN - Electrical Engineer/Electrical QAQCT,ead. Providing design services for the construction of a new 32 MGD water treatment facility to remove T from groundwater. Treatment will consist of a PEAS removal facility, a high service capacity pump st Electrical Design elements included two 1500KW generators and automatic transfer switches, lightir design, site access control and video surveillance, life safety systems including fire alarm and hazardoi detection, all instrumentation and control systems, and a 785 kW D C solar array to achieve B3 comp Water System Improvements, Robbinsdale, MN - Lead Electrical Engineer. Design and constn services for a new 3.SMGD water softening treatment plant. The project also included the drilling of new wells, the demolition of three old WTPs, and the modification of one old well to supply the new WTP. Electrical design elements included 12SOKW generator and automatic transfer switch, color - changing lighting concepts, site access control and video surveillance, life safety systems including fire alarm and hazardous gas detection, and all instrumentation and control systems. Regional Water Treatment Plant, Grand Forks, ND - Medium Voltage and Generation Technical Lead. Expansion of a plant to incorporate 15kV Switchgear, MetalClad Drawout style 15kV Generator Paralleling Switchgear with "Utility Grade" Relaying, integration of a planned TS MW of generation, UL1558 Low Voltage Draw Out Switchgear, UL891 Switchboards, motor control centers, fiber optic infrastructure, SCADA, fire alarm, access control and security, and power system studies. Worked closely with the serving electric utility to ensure they made the necessary sys modifications to accept this new electrical demand. Regional WTP Expansion, Williston, ND - Lead Electrical Engineer. Performed an expan project at the Williston Water Treatment Plant (10 MGD to 21 MGD) for the newly formed V Area Water Supply Authority (WAWSA). Worked specifically on medium voltage power distr utilizing MetalClad Drawout style SkV switchgear with "Utility Grade" Relaying, generator pa MetalClad Switchgear with two 2 MW, 4,160V peak shaving diesel generators, multiple 700-H variable frequency drives connected at 4160V, worked directly with the serving electric utility construct a dedicated 69kV to 4160V substation with redundant station transformers, and neg a custom rate schedule between WAWSA and the serving electric utility to provide co-generat during system peaking. REGISTRATIONS Professional Engineer: Minnesota, North Dakota, South Dakota, Montana, Idaho, Utah, Arizona, New Mexico, Oklahoma, Texas CONTACT Adam.Wahler@ae2s.com T: 701-364-9111 C: 701-640-3282 AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL A.8 Resumes O JordanGeiger, PE.......................................................................... Structural Engineer • Analysis + Building Stability and Safety Why Jordan? Jordan serves as our Structural Division Manager and has extensive experience in structural engineering and project management. He has performed on numerous projects involving evaluation of existing structures, schematic layout, design, and construction administration. He combines his unique project history and understanding of the construction industry to provide feasible structural design and add value to the project. SPECIFIC RELEVANT EXPERIENCE Skilled at evaluating the specific requirements of water treatment infrastructure while considering environmental conditions and safety standards. Delivers creative designs that maximize space use and improve operational efficiency. Dedicated to delivering structurally robust designs that can withstand facility challenges. • EDUCATION Master of Science, Structural Engineering, University of North Dakota; Bachelor of Science, Civil Engineering, University of North Dakota • Woodbury WTP, Woodbury, MN -Structural Engineer. Structural Engineer of anew 32 MC water treatment facility to remove PFAS from groundwater. Performed as the structural design le, for the high service pumping station and clearwell structures along with preliminary design of a li softening facility. The high service pumping station was a three story, 55,000 square foot facility ai clearwell was a burned 215-foot by 130-foot basin. • Water Treatment Plant Design and Construction, Shoreview, MN - Structural Engineer. D and construction for a new water treatment plant. The facility consists of a three -level structure supported along cast -in -place foundation elements supported on grade. Framing systems consisted of masonry, concrete, wood, and structural steel. • Water Systems Improvements, Robbinsdale, MN - Structural Engineer. Lead Structural engineer for a new IS MGD water treatment plant for the City of Robbinsdale. The three - level, 64,000 square feet facility included multiple water containment basins, chemical storage, pumping rooms, and office spaces. Building materials of cast -in -place concrete, structural steel, precast concrete, and masonry composed the structural framing systems. • Regional Water Treatment Plant, Grand Forks, ND - Structural Engineer. Completed the structural design of a new water treatment facility. The three-story facility contained over 200,000 square feet of area with a building height of 75 feet above grade. Building materials of cast -in -place concrete, structural steel, precast concrete, and masonry composed the structural framing systems. The facility was supported from a total of 794 di steel piles. • Water Treatment Plant Expansion, Brandon, SD - Structural Engineer. Lead Structur, engineer design of facility expansion to the Brandon Water Treatment Plant. Facility expar included four new filter basins, new recarbonation basin, new detention basin, and expansi, to the existing clearwell for a new high service pump station. Additionally, a multistory RC treatment area was designed as a project alternate. The three -level structure was framed wi in -place concrete, precast concrete, and structural steel. REGISTRATIONS Professional Engineer: Minnesota, North Dakota, South Dakota, Wisconsin, Montana, Idaho, Colorado, Florida CONTACT Jordan.Geiger@ae2s.com T: 701-221-0530 C: 701-721-5615 AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL A.9 r IVALUE ADDED SERVICES AnthonyPittman.......................................................................... I&C Specialist Automation + Automating Water Treatment Control Why Anthony? Anthony, AE2S' Instrumentation and Controls Regional Manager, has over 20 years of experience integrating automation controls and telemetry equipment for various municipalities and water districts. Working side -by -side with the project team throughout design, construction, and startup, he will ensure that your project operates exactly as intended. He frequently works closely with system operators to develop efficient, customized process control systems. SPECIFIC RELEVANT EXPERIENCE v/ Possesses a deep understanding of automation technologies that ensure precise and efficient control over treatment processes. ,/ Places a high priority in reliability and implementing redundant systems that safeguard against failures and minimize downtime. Focused on enhancing the overall performance and responsiveness of water treatment operations that contribute to improved water quality. Resumes O 0 EDUCATION Bachelor of Science, Electrical Engineering, Michigan Technical University Water Treatment Facility SCADA Design and Upgrades, St. Cloud, MN - I&C Engineer. Replaced all PLCs, SCADA servers, and communications for the WTE Provided programming for the new PLCs and SCADA application. Used 3D CAD files to program 3D SCADA graphics to minimize screen count and provide realistic operations. Created several customized control processes to meet the needs of facility operation. Currently provides on -call service and support for SCADA and instrumentation. • PFAS Water SystemMaster Plan, Woodbury, MN — I&C Engineer. Provided instrumentation and control design for processes including iron, and manganese removal, radon removal, PFAS removal, softening, fluoridation, and disinfection. Additionally, provided programming and startup services for the 30 MGD WTP project, including integrating with existing SCADA application and communications. SCADA System Improvements, St. Louis Park, MN — Project Manager, Lead I&C Engineer. Provided complete utility SCADA system assessment and security improvements plan, which guided the SCADA system improvements design. Provided design, bidding, and construction oversight for replacements of all PLCs, OITs, servers, and communications equipment in SCADA system. This included replacing obsolete radios with cellular and fiber communications. Implemented multiple levels of system redundancies and provided the SCADA system programming services for the project. SCADA System Improvements, Edina, MN — Project Manager, Lead I&C Engineer. Completed a SCADA system assessment that was used for planning of a SCADA replacement project. Provided SCADA system replacement design for existing system that included 18 wells, 4 water filtration plants, 5 storage facilities, 22 sanitary sewer stations, and 12 storm sewer stations. Project replaced all PLCs, OITs, and SCADA servers in system, and re -purposed radios that had previously been installed, and converted to Ethernet communications. Provided programming services for SCADA equipment that was provided by the project's contractor. CONTACT Anthony.Pittman@ae2s.com T: 763-463-5036 C: 612-308-9469 AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL A.10 Resumes O Jacob Strombeck, PE..................................................................... Financial Specialist Analyt*ical + Strategic Financial Planner Why Jacob? Jacob is AE2S' Nexus Practice Leader and has over 15 years of experience with civil and environmental engineering projects. In addition, he has provided risk analysis, financial planning, and project development services for a variety of municipal and private clients in the region. He has a unique perspective combining experience in water supply planning, financial and capital ,/ Strong financial analysis skills specific to water and wastewater systems. Brings a strong combination of engineering and financial expertise. Talented at pulling together a variety of technical and financial elements into effective solutions to achieve comprehensive systemwide plans. improvement project planning, rate and alternatives analysis, and project -/ Extensive background in delivering development and prioritization. complex and unique projects. SPECIFIC RELEVANT EXPERIENCE • EDUCATION Master of Science, Civil/ Environmental Engineering, North Dakota State University; Bachelor of Science, Civil Engineering, North Red River Valley Water Supply Project Financial Plan, Carrington, ND -Project Engineer/ FinancialAnalyst. Developed an overall financial plan for a supplemental water system for counties in Eastern North Dakota which included creating a wholesale water supply utility. The financial plan included many unique components including the development of comprehensive utility revenue requirements for the life of the project (capital, O&M, administrative, long-term project renewal, etc.). The financial plan also included a unique tiered cost allocation analysis to determine how users will benefit from their participation in the project based on supply need ani their ease of access to project water. Long -Range Capital Planning and Rate Study, Inver Grove Heights, MN - Project Manager. Utility capital plan and rate study for water, sewer, and stormwater utilities. Outcomes included: development of easy -to -administer and communicable rate structures; fair and equitable 10-year rate projections; and reserve funding recommendations for system renewal and replacement. Water System Master Plan and PFAS Treatment Study, Woodbury, MN - Project Engineer. Long-range system -wide master plan to address both community growth through 2050 and localized treatment of groundwater PFAS contamination. The project involved an extensive alternative and decision analysis and complex PFAS treatment system considerations involving activated carbon, ion exchange, and membranes. Stormwater Resiliency Study, Burnsville, MN - RiskManagement Specialist. Development of city-wide XP-SWMM 2D model to identify flood prone areas throughout the City and develop mitigation solutions. Key project elements include determining levels of flood risk and using a risk -based analysis to develop a prioritized Capital Improvement Plan to reduce long- term flooding risk and increase system resiliency. Key flood risk elements included building inundation, depths of street flooding, and impacted property values. Water Treatment Plant Facility Plan, Fargo, ND - Lead Project Engineer. Evaluation of the existing water treatment plant and developed expansion and improvement concepts including expansion of the raw water supply, water treatment, residuals management, and support systems. Dakota State University REGISTRATIONS Professional Engineer: Minnesota, North Dakota, Florida CONTACT Jacob.Strombeck@ae2s.com T: 763-463-5036 C: 701-866-3808 AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL A.11 Resumes 0 VALUE ADDED SERVICES MartyDoll....................................................................................... Stakeholder Engagement • EDUCATION ing Bachelor Science, Mass Communication, Minnesota State University -Moorhead; Associate of + Expert in Crafting Compelling Messages Arts, Dickinson State University Why Marty? Marty brings nearly 20 years of experience with public sector communications planning, strategy and execution, and has managed and implemented several strategic initiatives for local communities in the areas of economic development, branding, marketing, community outreach, public/ media relations, online presence, messaging and presentations. Marty is skilled at developing and implementing strategies to communicate challenging or complicated issues to the public. SPECIFIC RELEVANT EXPERIENCE Extensive experience in strategic communication and engagement planning, market research and target marketing, content development, and digital media management for public and private entities, and business development services. ,,/ Specific projects include economic development, branding, marketing, community outreach, public/media relations, online presence, messaging, and presentations. Communications & Engagement Strategic Plan, Washington County CommunityDevelopmi Agency, MN — Project Manager. Development of a multi -faceted plan to help the Washington Col CDA promote its services, initiatives, and value as a community partner in affordable housing and economic development. The project included a communications inventory, gap analysis, developmf key messages and content pillars, social media and crisis communications policies, and a three-year s plan to improve the agency's communications program. Water Treatment Plant & Pipeline Project Communications, Woodbury, MN - Communications Strategist. Overseeing the broad, community -wide communications efforts of the City of Woodbury as they construct a new water treatment plant and more than 17 miles of associated pipeline to address per- and polyfluoroalkyl substances (PFAS) that contaminated drinking water supplies in parts of the Minneapolis/St. Paul (MN) eastern suburbs. As the largest public infrastructure project undertaken in the City, and spanning several years, far- reaching community -wide communications is a necessity, including development of strategic communications and engagement plans, coordinating public engagement events, materials development, project website and status updates, and more. Communications & Community Engagement Director - Burnsville, MN. Managed all aspects of communications, including print, video, online communications, media relations ai crisis communications; strategic implementation of campaigns, projects, and plans; messagin€ and writing for a variety of vehicles and channels; presentation to councils and governing bodies; and developing and implementing outreach/engagement initiatives. Marty managed t communications of several large city initiatives including a citywide rebranding effort, facility infrastructure projects, utility billing rates and service provider changes, controversial ordinan changes, and high -profile media events. Main Street Revitalization Plan, Carrington, ND - Project Manager. Development of a strateg plan for the City, which included discovery, research, surveys, focus groups, one-on-one discu funding recommendations, and measurable tactics to assist with filling/updating dilapidated a vacant Main Street buildings and attracting and maintaining high -quality businesses and work PROFESSIONAL MEMBERSHIPS Economic Development Association of Minnesota; Minnesota Association of Government Communicators; Economic Development Association of North Dakota; North Dakota Professional Communicators CONTACT Marty.Doll@ae2s.com T: 701-221-0530 C: 701-450-8398 AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL A.12 r VALUE ADDED SERVICES RaquelStrand................................................................................. Communications Speciaist • Persuasive + Master of Clear and Impactful Messaging Why Raquel? Raquel has dedicated her career to bringing communities together, sharing stories to promote organizations and projects, and brainstorming opportunities for success. She brings 20 years of experience in messaging, media relations, public sector communications, and community engagement. Her ability to help audiences see the big picture, understand their impact, and feel comfortable sharing their voice keeps projects moving forward with momentum and synergy. SPECIFIC RELEVANT EXPERIENCE Comprehensive experience in strategic messaging, researching target audiences, content development, and collaborating on ways to engage communities to build trust, and bring understanding and connection to complex initiatives. Specific projects include community engagement, public/media relations, visual creation, digital communications including social media campaigns, and writing for a variety of audiences. Resumes O • EDUCATION Bachelor of Arts, Communications, University of St. Thomas; Associate of Arts, Liberal Arts, Normandale Community College • Communications and Marketing Manager, Fridley, MN and Burnsville, MN - Communications Strategist. Strategic communications planning, campaign creation, crisis communications, public relations, and implementation techniques. Project management of multiple, large-scale initiatives. Managed communications including print, video, digital technologies, social media, engagement efforts, media relations, graphic arts, and writing across a variety of channels. Intercultural Development, YMCA. Training through the YMCA Equity Innovation Center of Excellence and ongoing development through the Intercultural Development Inventory (IDI). • Water Treatment Plant and Pipeline Project Communications, Woodbury, MN - Communications Strategist. Consistent messaging through email, informational phone line, project website, and various communication channels on construction activities, project progress, and community impact for a new water treatment plant and more than 17 miles of associated pipeline. • Financial Management Communications, Williston, ND — Project Manager. Partnered with the City to create a comprehensive budget book and storymap website to communicate the City's complex revenue and spending activities with a goal of expanding transparency in city services in a way that is clear, understandable, and relatable to their community. PROFESSIONAL MEMBESHIPS Minnesota Association of Government Communicators; National League of Cities/ Minnesota CONTACT Raquel.Strand@ae2s.com T: 763-463-5036 C: 763-453-1027 AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL A.13 Resumes O OUR TRUSTED PARTNER - JACOBS Globally Jacobs has been involved in 100's of PEAS projects spanning our work with sampling programs for the Depart- ment of Defense, environmental risk assessment programs, and for industrial and private clients. For drinking water, we currently have 32 PFAS projects. 'These projects are for systems ranging from <0.5 MGD to 68 MGD with efforts that include sampling, bench -testing, pilot testing, design, construct -phase services, and start-up. Beyond PEAS, Jacobs has a solid rep- utation for delivering successful contami- nated groundwater treatment projects for the full spectrum of constituents including arsenic, iron, manganese, nitrate, and VOCs, as well as emerging contaminants including 1,4-dioxane. We are an industry leader in the use of GAC, IX, and other adsorbent media in pressure vessel -based treatment systems. At Jacobs, our focus on building long- term client relationships has helped us be- come one of the world's largest and most diverse providers of engineering, design, and construction services. We are commit- ted to serving the needs of our clients and to helping enhance our communities and environment. Founded in 1947 by Joseph J. Jacobs in Pasadena, California, Jacobs has evolved from a one -person engineer- ing consultant to a publicly traded Fortune 500 company. In 2017, Jacobs acquired CH2M, creating a world-renowned water/ wastewater engineering and management company with an overall talent force of more than 55,000 employees and 100+ locations in the U.S. with offices in over 40 countries worldwide. Our combined expertise provides a full spectrum of services, including scientific, technical, professional, construction management, and program management for govern- ment, business, industrial, commercial, and infrastructure sectors. Jacobs has enjoyed regular recog- nition from industry publications and organizations, which further supports our commitment to outstanding achievements in our fields. Engineering News -Record (ENR) ranked Jacobs the #1 Firm in De- sign and Wastewater Treatment and San- itary and Storm Sewers and the #2 Water Treatment, Desal Plants, and Water Supply Design Firm — with numerous #1 rankings in various areas of water and wastewater infrastructure. As Jacobs has grown, our reputation has grown stronger. Founded by Joseph J. Jacobs 1947 551F000 Employees Worldwide 32 PFAS Drinking Water Projects 100+ PFAS Projects 40+ Countries AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL A.14 Resumes O Roger Scharf, PE Drinking Water Process ......................................................................... : Engineer Proficiency + Water Treatment Process Mastery Why Roger? Roger has 19 years of experience as a drinking water and water resources professional with a wide range of experience involving design and water quality treatment studies. His experience extends from source water through the treatment plant. He is one of Jacobs' key resources in preventing taste and odor issues at drinking water utilities. As a technologist, Roger has worked on projects around the world designing systems to address eutrophication of lakes and reservoirs. SPECIFIC RELEVANT EXPERIENCE Extensive experience as a drinking water and water resources professional, with a wide range of experience involving design and water quality treatment studies. Extensive work history of delivering water treatment solutions to utilities and is well -versed in multiple treatment technologies. -4�' Experience as a water treatment professional and project manager includes multiple design upgrades at water treatment plants over 120 MGD. OEDUCATION Master of Science, Civil Engineering, University of Minnesota. Bachelor of Science, Chemisty, Wheaton REGISTRATIONS Professional Engineer: Minnesota Emergency Temporary PFAS Treatment Plant, Woodbury, MN -project Manager (Jacobs). This project was the first PFAS treatment solution implemented for the City of Woodbury in 2020. Several wells exceeded the State of MN health advisory for PFAS; requiring a rapid treatment response. In six months the AE2S/Jacobs team designed and commissioned the 6 MGD PFAS treatment facility. Roger led the Jacobs design team using a Construction Management at Risk (CMAR) approach to deliver treated water to the customers. The temporary PFAS treatment plant is still being utilized and Jacobs continues to provide operational support to the City. • Waite Park PFAS Facility Plan, Waite Park, MN -Project Manager/STC. Faced with aging infrastructure and co -contamination of PFAS and VOCs, Jacobs leads the process evaluation section of the Waite Park facility plan. This analysis included a comparison of media, reverse osmosis, and surface foam fractionation for the removal ofboth VOCs and PFAS. PFAS Treatment Alternatives Analysis, Clayton County Water Authority, Clayton County, GA -Project Manager/STC. The Clayton County Water Authority (CCWA) operates one of the largest indirect potable reuse systems in the United States. Jacobs collaborated with CCWA, utilizing our proprietary PFAS finger printing technology to pinpoint the origin of their PFAS. In addition, we used bench -scale techniques to assess the full range of treatment options for PFAS removal in surface water systems. • Columbia Heights Campus Long -Term Plan Project, Minneapolis Water Works, Minneapolis, MN - Project Manager. To develop a long-term plan for the treatment campus, a diverse team of senior technical consultants collaborated with the client to evaluate a broad spectrum of alternatives on three key issues. The team organized the alternatives into decision trees to pinpoint crucial decision points and facilitate the evaluation process. The project required close coordination with CDM to evaluate combining backwash from the Columbia Heights Membrane Plant with the renovated Fridley Filter Plant. • Saint Paul Regional Water Services (SPRWS), McCarrons Water Treatment Plant Improvements Project, MN - Project Definition Lead. Leveraged nearly 20 years of experience at the SRPWS McCarrons WTP to ensure that the design team fully understood the complexity of the existing 100-year-old facility. Led the collaboration with SPRWS to ensure that the key decisions are made during the initial phases of design to give the design team direction and ensure SPRWS receives the best value in their $250M investment in this legacy project. AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL A.15 Resumes O ToddElliott, PE.............................................................................. Water Treatment/PFAS Treatment Technical Advisor Guidance + Contaminant Mitigation and Advising Why Todd? Todd's wide range of experience includes water treatment design and construction services and water quality treatment studies. He serves as Jacobs' US North Regional Service Leader for Drinking Water and Reuse Technologies. He has a strong background in water treatment process design including drinking water treatment process selection; equipment and design; filtration systems; PFAS treatment technology evaluation and design; and bench -scale and pilot testing. �1 4►/:1►III A*Aa4;114k,144 ,/ More than 22 years of extensive experience across diverse water and wastewater treatment plant projects. ./ Acting as Jacobs' Regional Solutions Leader for Drinking Water in the US North Region, driving innovative solutions and leadership. ,/ Spearheaded PFAS treatment pilot studies, interim treatment plant implementations, and the design of advanced water treatment processes. • EDUCATION Master of Science, Environmental Engineering, University of Wisconsin -Madison; Bachelor of Science, Civil and Environmental Engineering, University of Wisconsin -Madison REGISTRATIONS Professional Engineer: Minnesota, Wisconsin, Iowa, Indiana PFAS Treatment Master Plan, City of Woodbury, MN - Senior Process Engineer. Multiple Woodbury wells are impacted by PFAS contamination. This project, delivered by the AE2S/Jacobs team, analysed treatment alternatives and optimal location for the City to address their long-term need to move from distributed well sites to a local treatment plant. Served as the lead process engineer for the PFAS treatment alternatives evaluation including lime softening for hardness, iron, manganese, and radium removal. • Waite Park PFAS Facility Plan, City of Waite Park, MN - Senior Technical Consultant. Faced with aging infrastructure and co - contamination of PFAS and VOCs, Jacobs leads the process evaluation section of the Waite Park Facility Plan. This analysis included a comparison of media, reverse osmosis, and surface foam fractionation for the removal of both VOCs and PFAS. Served as a senior technical consultant for the evaluation. • STC/PFAS Treatment Alternatives Analysis, Clayton County, GA - Senior Technical Consultant. The Clayton County Water Authority (CCWA) operates one of the largest indirect potable reuse systems in the United States. Jacobs collaborated with CCWA, utilizing our proprietary PFAS finger printing technology to pinpoint the origin of their PFAS. In addition, we used bench -scale techniques to assess the full range of treatment options for PFAS removal in surface water systems. Served as a senior technical consultant for the evaluation. • PFAS Treatment Evaluation and Preliminary Design, Confidential Client, North Carolina - Senior Process Engineer and Design Lead. Led evaluation of PFAS treatment technologies and preliminary system sizing for contaminated potable water supply wells. Included evaluation of mobile PFAS treatment technologies for construction dewatering fluids for disposal to surface water. Complete site evaluation of source and finished water quality in distribution system to evaluate PFAS and iron removal technologies, but also manage disinfection by-product formation in distribution system due to long water age and bromide in the source water. Recently completed final design for Fe/Mn pretreatment and PFAS treatment using GAC inside pressure vessels. • PFAS Treatment Evaluation, Decatur Utilities, Decatur, AB, Canada -Senior Technical Consultant. Supported the evaluation of gravity and pressure filter GAC treatment options for the 70 MGD surface water treatment plant. Evaluation considered alternative new and retrofit options, alternative PFAS adsorptive media, and several locations on site. PFAS Treatment Evaluation, City ofNorth Bay, ON, Canada - Senior Technical Consultant. Supported the evaluation of pressure filter GAC and IX treatment options for the 22 MGD groundwater treatment plant. Evaluation considered alternative new and retrofit options, alternative PFAS adsorptive media, and several locations on site. AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL A.16 Resumes O Russell Ford, PhD, PE, BCEE.......................................................... Drinking Water and Reuse Specialist Resourceful + Water Sustainability Expert Why Russell? With over 36 years of experience in the drinking water field, Russell specializes in process selection, design, and integration. As Jacob's Global Director for Drinking Water and Reuse Solutions, he conducts senior technical reviews and brings innovative approaches to water treatment projects. His expertise spans a wide range of processes, including coagulation, conventional and high -rate clarification, filtration, granular activated carbon (GAC), MIEX, membranes, UV, air stripping, advanced oxidation, and ozone. SPECIFIC RELEVANT EXPERIENCE Expert in selecting, designing, and integrating advanced water treatment processes to ensure optimal performance and efficiency. Provides senior -level technical reviews and innovative solutions to complex drinking water and reuse projects globally. v/ Extensive experience with a broad range of treatment technologies, including membranes, UV, advanced oxidation, ozone, and granular activated carbon (GAC). 40 EDUCATION PhD, Environmental Engineering, Stevens Institute of Technology; Master of Engineering, Environmental Engineering, Stevens Institute of Technology; Bachelor of Science, Chemical Engineering, Syracuse University REGISTRATIONS Professional Engineer: Minnesota, Pennsylvania, New York, New Jersey, Connecticut • Jumping Brook WTP DB, NewJerseyAmerican, Neptune, NJ - Principal -in -Charge. Responsible for the design and permitting associated with the upgrade to the existing 30 MGD Jumping Brook Water Treatment Plant. Project includes new High Service Pumping Station, UV system, Clearwell, Hypochlorite and Permanganate Feed system in a new building (ongoing). Currently working on PFAS alternatives analysis to incorporate recommended treatment into current disinfection project. Dublin Road Water Plant (DRWP) Capacity Increase, City of Columbus Department of Utilities, Columbus, OH - Subject Matter Expert. As the prime engineer, Jacobs was responsible for the management, quality, and delivery of the three -phased project. The project expanded the DRWP treatment capacity from 6S to 80 MGD and added leading -edge treatment technologies to meet the Long Term 2 Enhanced Surface Water Treatment Rule (LT2ESWTR) and reduce nitrate levels to eliminate "do not drink" notices for customers. Russell was a consultant of the design team for this fast -track design of a $37M construction contract for the addition of new ozonation and recarbonation facilities as well as conversion of an existing recarbonation basin to settling basin for the 80 MGD DRWP. Design and Construction of Long Pond WTP, Falmouth Water Department, Falmouth, MA -Project Manager. Providing engineering for the design and construction of an 8 mgd Long Pond Water Treatment Plant. The plant will include DAF, Ozone, GAC Filters in addition to chemical feed systems. The project has received MaDEP approval at DAF loading rates of 8 gpm/sf and GAC filter loading rates of 6 gpm/sf. The project also included a feasibility study of disinfection and filtration alternatives, which included bench and pilot -scale testing to evaluate treatment alternatives, review of regulatory requirements, initial treatment process recommendations for pilot testing, pilot testing of recommended processes, conceptual process layouts and cost estimates to finalize process selection, and conceptual design of the recommended treatment train. Cost estimates were developed using Jacobs's proprietary costing estimating tool; Jacobs Parametric Cost Estimating System (CPES). Beckett Well Station PFAS Absorbent Full -Scale Demonstration, New Jersey American Water, Logan Township, NJ - Principal -in -Charge. Project includes design, permitting, construction and operational support services for the incorporation of a Fluorosorb PFAS treatment system into their 1 MGD well station so the facility could be brought back in service. The system will be one of the first full-scale Fluorosorb systems in the U.S. AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL A.17 Resumes O HannahPainschab, E T................................................................• Process Engineer Efficient + Focused on Efficiency and Improvement Why Hannah? Hannah has over four years of experience with PFAS water treatment plant projects speciaizing in media selection, PFAS breakthrough projections, and treatment operations. She is well versed in multiple treatment technologies through research and utility work. She has managed the contruction, design, and operations of multiple water treatment pilots. Hannah is also highly skilled in data analysis and performance evaluation, ensuring that treatment systems are optimized. SPECIFIC RELEVANT EXPERIENCE Experienced in optimizing treatment processes for maximum contaminant removal. Proficient in troubleshooting and refining pilot operations for improved outcomes. Collaborates closely with clients and teams to ensure tailored solutions meet project goals. Skilled in adapting treatment technologies to address emerging contaminants. OEDUCATION Bachelor of Science, Environmental Engineering, University of Minnesota REGISTRATIONS Engineer -in -Training: Minnesota • PFAS Treatment Master Plan, City of Woodbury, MN - Process Engineer. Multiple Woodbury wells are impacted by PFAS contamination. This project, delivered by the AE2S/Jacobs team, analysed treatment alternatives and optimal location for the City to address their long-term need to move from distributed well sites to a local treatment plant. Served as a process engineer for the PFAS treatment alternatives evaluation including lime softening for hardness, iron, manganese, and radium removal. • Emergency Temporary PFAS Treatment Plant, City of Woodbury, MN - Process Engineer. This project was the first PFAS treatment solution implemented for the City of Woodbury in 2020. Several wells exceeded the State of MN health advisory for PFAS; requiring a rapid treatment response. The temporary PFAS treatment plant is still being utilized and Jacobs provides operational support. Hannah models PFAS breakthrough and provides onsite media changeout support for the City. WoodburyWTP Pilot Project, City of Woodbury, MN - Pilot Test Program Manager. The project involved the utilization of multiple bench and pilot scale techniques to compare GAC, IX, and novel media for PFAS removal. In addition, the team evaluated the impact of the range of raw water from the Woodbury wells and how Fe/Mn pretreatment and cartridge filtration might improve the operations of the full-scale facility. Led the construction, operations, and data analysis of multiple pilot phases including chemical Fe/Mn treatment, cartridge filtration and PFAS treatment. • Waite ParkPFAS FacilityPlan, Cityof Waite Park, MN - Process Engineer. Faced with aging infrastructure and co -contamination of PFAS and VOCs, Jacobs leads the process evaluation section of the Waite Park Facility Plan. This analysis included a comparison of media, reverse osmosis, and surface foam fractionation for the removal of both VOCs and PFAS. • McCarron WTP Improvement Project, St. Paul Regional Water Services, St. Paul, MN - Process Engineer. Supported design, construction, and operations for 12-month pilot study including lime softening/recarbonation, ozone/BAC, disinfection, and corrosion pipe loops. • WoodburyWTP and Pipelines Design Project, City of Woodbury, MN - Process Engineer. The team provided full PFAS treatment for all of the Woodbury wells, which is the final solution to the Woodbury PFAS contamination. This project includes the design of a new 32 MGD water treatment plant utilizing GAX/IX 12-ft diameter vessels for PFAS treatment. Supported the process designs of pressure vessels, cartridge filters and backwash supply and waste systems. Utilized breakthrough projections and operational data for media selection at the plant. AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL A.18 r VALUE ADDED SERVICES GabrielAgboruche........................................................................ Cyber Security Expert Defender + Expert in Cyber Threat Mitigation Why Gabriel? Gabriel is the Executive Director of OT Cybersecurity at Jacobs, with extensive experience in delivering cybersecurity professional services, leading response efforts for industrial cyber incidents around the world and sharing his cybersecurity knowledge and experiences by speaking at conferences and creating digestible content for early career professionals. Overall, he is responsible for creating a culture of technical excellence in cybersecurity and plays a leadership role in the Jacobs OT Cybersecurity Community of Practice. Develops relationships with market executives, program managers, and technical leaders to ensure seamless cybersecurity support to major programs and clients. Responsible for developing strategic initiatives that include direct to client consulting, managed services, and 3rd party vendor partnerships. Serves as an energetic and visionary technical leader with the ability to present at conferences, public events, and for the press on important OT cybersecurity topics and solutions. ............................................................................................................ SPECIFIC RELEVANT EXPERIENCE DOE C2M2 Assessment, Confidential Federal Energy Company, Chattanooga TN - OT CybersecurityManager Engagement Lead. Led a team of cybersecurity consultants in delivering the Cybersecurity Capabilities and Maturity Model (C2M2) Department of Energy (DOE) Assessment. As the Engagement Lead, led workshops with customer stakeholders to gain an understanding of their security landscape. Following the assessment framework, led the team in creating deliverables covering strategic and tactical recommendations and engaged further with customer's leadership team on cybersecurity needs. Cybersecurity Compromise Assessment, Confidential Global Printing Solutions Company, APAC Region (Malaysia) - Lead OT Cybersecurity Incident Responder. Served as technical lead in assessing the proliferation of malware in the customer's OT/Factory environment. The scope of work included collecting relevant device security logs, network packet captures, firewall rules and alerts, and deploying forensic tooling for further analysis. This engagement resulted in creating a remediation plan, my firm deploying resources on -site for a malware removal and asset hardening services and proposing additional architecture recommendations and security control implementation aligned with industry best practices. OT Threat Hunting Service, Confidential Municipal Utility Company, California - Lead Threat Hunter. Created a tailored OT Threat Hunt methodology and workstream for customer that was aligned to specific industry adversarial behaviors. The customer provided the OT system data, and Gabriel utilized free and open -source tooling to simulate cyber adversary Techniques, Tactics, and Procedures (TTPs). This resulted in discovering some anomalous network behaviors where Gabriel was able to recommend extensive cyber hygiene controls to create resilience against today's cyber threats. Resumes O • EDUCATION Master of Science, Cybersecurity Technology, University of Maryland Global Campus; Bachelor of Science, Electrical Engineering, Michigan Technological University CERTIFICATIONS/TRAINING SANS GICSP (Global Industrial Cyber Security Professional); SANS GRID (GIAC Response and Industrial Defense); SANS GNFA (GIAC Network Forensic Analyst); SANS GSLC (GIAC Security Leadership); SANS GCIH (GIAC Certified Incident Handler Certification) AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL AJ9 O _\ VALUE ADDED Resumes ToddKremmin, PG................................................................. Geologist e Rsourceful • EDUCATION Master of Science, Geological Sciences, University of Minnesota- + Skilled in Interpreting Geological Data Duluth; Bachelor of Arts, Geology, Why Todd? Todd is a licensed Gustavus Adolphus College professional geologist (PG) with the `� Specializes in innovative data analysis and AI -driven use cases for REGISTRATIONS State of Minnesota, who also serves environmental remediation projects. Professional Geologist: Minnesota as a data scientist, having a diverse portfolio of experiences relating to environmental investigation, evaluation, and remediation, along with cross - business expertise in buildings and infrastructure domains for both public and private clients. Todd's professional interests include generative Al, along with geospatial and geotechnical; data acquisition, interpretation, mapping, modeling, analysis, and visualization. SPECIFIC RELEVANT EXPERIENCE ./ Focuses on contamination from petroleum, chlorinated compounds, and PFAS across various global projects. Collaborates with experts to apply cutting -edge technologies in addressing client and community needs. Utilizes advanced visualization techniques to enhance understanding and decision -making in complex environmental projects. • Woodbury PFAS Project, Woodbury, MN - Hydrogeological Consultant. The City of Woodbury, Minnesota consulted AE2S/Jacobs to guide their decision process and framework for future municipal water supply needs following an $850 million -dollar settlement (State of Minnesota v. 3M). Partial funding of the settlement will go to municipalities with PEAS impacted drinking water (infrastructure, supply, and conveyance needs). Technical project support includes; 3D contaminant modeling, hydrogeological analysis, data/statistical analyses, technical report writing and review, geospatial analysis, groundwater sampling for PEAS, and quality assurance/control of data. • PFAS Litigation, State ofMinnesota v 3M, Minneapolis, MN - Hydrogeologist and DataAnalyst. Provided technical support to an Expert in understanding the fate and transport of PFAS constituents in the East Metro Area, specifically, South Washington County. The State of Minnesota v 3M litigation settled for $850 million dollars on February 20, 2018 a couple of hours before jury selection. Technical support included; statistical analyses, geospatial interpretation and analyses, expert report writing, expert report reviews, deposition preparation/summarization, literature/document review, trial exhibit preparation, and communication and coordination of information/data to attorneys, regulators, and clients. • North Bay, Ontario, Canada -Visualization SME, Hydrogeologist, and Data Analyst. Primary developer of 3D data visualization for PFAS impacted airport site. 3D data visualization serves as a qualitative, quantitative, and communicative tool for project team to convey knowledge, information, and insights to client. 3D data visualization assisted in remedy design phase excavation and approach for both soil and groundwater impacts related to PEAS. Atlas D Missile Site 1, WY- Visualization SME, Geologist, and DataAnalyst. Developer of 3D data visualization to illustrate historical and recent data collection efforts at the project site. 3D data visualization includes lithology, well data, groundwater analytical, groundwater elevations, GIS layer features, and multiple basemaps. 3D Data visualization will inform project team and stakeholders on data gaps from RI. • Union Pacific Railroad (UPRR) Roseport, MN - Site Inspector. Site inspection of UPRR Roseport facility in Inver Grove Heights, Minnesota. Inspection included evaluation ofbuildings and use, subsurface utility lines, overhead utility lines, monitoring and supply wells, communications infrastructure. and hazardous chemical storage. Data and information collected as part of inspection was captured digitally in the field usingArcGIS Online and Collector App. Portland Spill, OR - Geologist and Data Analyst. A release at one of Kinder Morgan's diesel pipelines near Portland, Oregon created an emergency response situation. As part of the technical response team, responsibilities included: field data evaluation and development of conceptual stie model, 3D data visualization, and strategy development/data collection recommendations. AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL A.20 Resumes O OUR TRUSTED PARTNER - ISG ISG has over 50 years of building trusting relationships with clients, stakeholders, and the community by taking a client -centric approach to engineering. As a multi -disciplinary firm that is 100% owned by employees, ISG serves nu- merous business units and fosters strong collaboration between all disciplines, providing clients a diverse knowledge base, high level of creativity, and broad perspective. ISG's flexibility makes it pos- sible; our focus and innovative solutions make it happen. At the heart of our work is a commit- ment to deeply understanding the context, needs, and goals of our clients. We believe that this understanding allows us to help clients make better decisions, faster. In an industry where change is the only constant, we embrace and influence that change, continuously striving to be better tomorrow than we are today. By valuing and challenging each other, we create an environment where growth is constant, and together, we make a meaningful differ- ence for our clients and project partners. Respect is something we know must be earned, not given. We work diligent- ly to earn the respect and trust of those we work with, and ISG is committed to communicating proactively and moving forward with urgency. We are quick to respond, understanding that time is of the essence, and always strive to stay ahead of the curve in everything we do. Through this approach, we build lasting partner- ships rooted in respect, collaboration, and shared success. 500+ Employee Owners 14 Offices ?.0 + Disciplines AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL A.21 Resumes O JakeGuzik, PE................................................................................. Civil Engineer Innovative + Builder of Essential Systems Why Jake? Jake has played a pivotal role in advancing municipal engineering initiatives across communities in Minnesota. He has worked with the City of Stillwater for years, understands what it takes to deliver a successful project, and is truly invested in delivering positive results to the City. In addition, Jake has dedicated over 11 years to civil engineering, capital improvement planning, and routine infrastructure maintenance programs. His commitment to sustainability and innovation drives his approach to delivering long-lasting, high -quality infrastructure solutions. SPECIFIC RELEVANT EXPERIENCE yl Extensive experience working with the City of Stillwater, demonstrating a deep understanding of project success factors and a strong commitment to delivering impactful results. Expertise in downtown municipal state -aid reconstruction projects, complemented by active membership in key organizations such as the American Public Works Association (APWA) and the City Engineer's Association of Minnesota. Combines technical proficiency with strong interpersonal skills, ensuring successful project execution and delivery as demonstrated by a proven track record. • EDUCATION Bachelor of Science, Civil Engineering, University of Minnesota REGISTRATIONS Professional Engineer: Minnesota Jake served as the Project Manager for the following projects. In this role, he oversees all aspects of the project, including utility upgrades, pavement reconstruction, and pedestrian facility enhancements. He leads the team through every phase, from initial surveys to final design, ensuring quality control, obtaining permits, and coordinating with contractors, city officials, and residents to deliver a successful and efficient project. His leadership ensures the project stays on schedule, meets city standards, and addresses community needs. Myrde Street Reconstruction, Stillwater, MN - Project Manager. • 72nd Road and Trail Improvements, Stillwater, MN - Project Manager. • North Shore Circle and Utility Street Improvements, Forest Lake, MN - Project Manager. • State Aid Improvements; 2014, 2015, 2017, 2018, and 2023, Chisago City, MN - Project Manager. As City Engineer, Jake is responsible for overseeing and managing the design, construction, and maintenance of public infrastructure within the city. He serves as the primary point of contact for engineering -related matters, including roadways, utilities, drainage systems, and public works proj ects. Jake ensures that projects meet city standards, comply with regulations, and are completed on time and within budget. He collaborates with city officials, consultants, contractors, and residents to address concerns and improve community infrastructure. Additionally, he provides technical expertise, reviews development proposals, and guides long-term infrastructure planning to support the city's growth and sustainability. • Taylors Falls, Chisago City, and Franconia Township, MN - City Engineer. AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL A.22 eAE2S FINANCIAL SERVICES We recognize that this will be the largest project in Stillwater history! Having a clear funding strategy and a team that knows how to manage the financial resources is critical. AE2S has a track record of successfully securing funding support for projects similar to yours. We understand the diverse range of funding sources available and are well -versed in navigating the intricacies of these programs. Below is a list of some of the projects that we helped secure funding or are currently helping communities manage their funding. Where Can You Start? O CONGRESSIONAL DIRECTED SPENDING O MN PFAS WATER INFRASTRUCTURE FUND (WIF) Up to 80% federal cost -share is available for water and The Water Infrastructure Fund provides supplemental grants to wastewater projects. projects funded through United States Department of Agriculture (USDA) Rural Development or PFA where additional grant funding is needed to make the project affordable. WIF can provide up to $5 million or $20,000 per connection. Projects are evaluated for this OMN BONDING BILL funding as part of the PFA and USDA application processes. Minnesota has recently provided substantial funding to many MN communities for water related infrastructure. O MN DEED'S SMALL CITIES DEVELOPMENT PROGRAM We are currently working with multiple communities to The Small Cities Development Program provides funding for capital manage and purse MN -Bonding funding. projects in cities with populations of 50,000 or less and counties with 200,000 or less. It offers up to $600,000 per project or $1.4 million for projects covering multiple eligible activities. Projects must benefit low - OMN PUBLIC UTILITIES AUTHORITY (PFA) and moderate -income individuals, address slum and blight, or tackle urgent public health or safety threats. The application process has two DRINKING WATER AND CLEAN WATER phases, and funding may take over a year to secure if selected. REVOLVING FUNDS These revolving funds are two of the primary funding O MN 3M SETTLEMENT mechanisms for water and wastewater projects in the AE2S and Jacobs are currently working with the City of Woodbury and State of Minnesota. The results of this facility plan will the co -trustees to manage over $300M in funding from this source. build a solid foundation to support Stillwater in a future We have an exceptional understanding of this funding source and PFA funding application. how it may benefit Stillwater. [� Delevan - Water Treatment Plant Rehab Estimated 50% EC PF Grant of $812,792 Estimated WIF Grant of $230,456 Z Lake Lillian - WTP Optimization $6,420,000 Total Funding ($676,000 Loan Amount, $5,744,000 Grant Funding) CJ1 Marshall Municipal Utilities - Softening Enhancement Project • $8,000,000 PSIG Grant CJ1 Minnetrista • $18,423,000 Drinking Water Revolving Fund Loan Z Nielsville - Potable Water Resiliency Project • $600,000 Small Cities Development Program Grant Z Otsego -Drinking Water Treatment Improvements • $3,400,000 Congressionally Directed Spending Grant CJ1 Otsego - Biosolids Improvements to East WWTF • $17,273,000 Clean Water Revolving Fund Loan @1 Plymouth - WTP Plate Settler Upgrade Assisting with the management of $2,000,000 Congressionally Directed Spending Grant Ramsey - New 10 MGD Water Treatment Plant • $3,400,000 MN Bonding Bill 9 St. Cloud - WTP Expansion and Technology Upgrade • $42,000,000 Drinking Water Revolving Fund Loan 9 Warren - 4th Street Utility Improvements $405,233 Drinking Water Revolving Fund Loan $347,136 Clean Water Revolving Fund Loan g Woodbury - Wellfield Manifold Pipe Project • $3,452,972 Congressionally Directed Spending Grant 9 Woodbury - PFAS WTP • $300,000,000 3M vs State of MN PFAS Settlement AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL 13.1 AE2S ELECTRICAL, INSTRUMENTATION, AND CONTROLS SERVICES AE2S brings a powerful combination of design, bidding, procurement, and construction experience in numerous aspects of electrical projects, including water treatment and distribution, power generation and distribution, lighting, controls, instrumentation, and SCADA. Even down to the details - from computer - generated load -flow analysis to short- circuit studies, we make sure your systems are performing at the optimum level. Controls are critical components in the everyday business of running a utility. AE2S is a full service control system integrator whose programmers can provide upgrades, service, and support to existing control systems, or design an entirely new system to meet your expectations. We've helped several clients with multiple remote sites integrate their control systems to operate seamlessly as a cohesive system. AE2S I&C staff serve as a direct extension of staff for many of our clients. We bring unmatched expertise in the following areas: • SCADA System Design • SCADA System Programming (including Ignition • Radio • Telemetry • Alarms • Fiber CAD Capabilities Our design teams are empowered with the best collaboration environment and design tools to effectively and [J1 Saint Paul Regional Water Services [Jj Apple Valley [� Eden Prairie [Jj Otsego [Jj Burnsville [Jj Woodbury [Jj Mounds View [J1 Shakopee (City) V Hopkins 14 k ij'Sip r,; • Needs Assessments • System Upgrade Planning & Implementation • Design and Programming • Hardware and Software Support • Radio Path Analysis 24/7/365 On -Call Support efficiently deliver projects. For example, we use Revit for vertical assets and Civil3D for horizontal assets. Our electrical CAD team excels in supporting the maintenance of one -line diagrams with precision and expertise. PLC and SCADA Programming Capabilities Control system programming is an area where AE2S stands apart from our competition. AE2S has in-house engineers, programmers, and technicians who design, program, and service SCADA V k ij'Sip r,; • Needs Assessments • System Upgrade Planning & Implementation • Design and Programming • Hardware and Software Support • Radio Path Analysis 24/7/365 On -Call Support efficiently deliver projects. For example, we use Revit for vertical assets and Civil3D for horizontal assets. Our electrical CAD team excels in supporting the maintenance of one -line diagrams with precision and expertise. PLC and SCADA Programming Capabilities Control system programming is an area where AE2S stands apart from our competition. AE2S has in-house engineers, programmers, and technicians who design, program, and service SCADA V Le Sueur [Jj Edina [Jj Crookston [J1 Robbinsdale [� Marshal Municipal Utilities [Jj Roseville [J1 Owatonna [J1 Lakeville [Jj Shakopee (PUD) Value Added Services O • Process and Instrumentation Diagra • Arc Flash Safety Studie and Training • Switchgear, Generatior MCC, & VFD Design t� V Fast Response Tim( systems. While most control system integrators provide and program a system designed by someone else, AE2S has the expertise on staff to design, program, and support the entire SCADA system. Whether expanding an existing system or designing a new system, we sweat the details so that every part is correctly integrated. Our engineers, programmers, and technicians are experts in the field, always working with proven and reliable technologies for SCADA systems to provide long-term solutions. CJ1 Chanhassen [Jj Shoreview [J1 Saint Cloud CJ1 Savage [� St. Louis Park [J1 Hutchinson C� Shorewood CJ1 Baxter AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL B.2 Value Added Services O JACOBS' CYBERSECURITY FOR WATER SYSTEMS QUALIFICATIONS In FY24, Jacobs supported over 40 unique water and wastewater sites with OT (Operational Technology) cybersecurity support across the delivery lifecycle. From complex network design architecture builds through OT systems integration and O&M, Jacobs leverages 20 technology integration laboratories across the U.S to design, integrate, and commission secure OT networks for ICS. Jacobs has a specialized Operational Technology Services (OTS) Group, with select highly technical staff defending critical infrastructure utilities across the United States. Supporting and securing over 150 water and wastewater utilities across the United States, this team secures critical infrastructure by examining exposure to industrial cyber risk, and providing the experience, expertise and practical approach to apply resilient cyber security controls within sensitive automated environments. Jacobs has unmatched expertise in cybersecurity for government, municipal and commercial clients, including our contract operated sites. Jacobs operates over 200 installations in North America, so we take this threat very seriously. ..................................................................................................................................................................................................................................................... [� Jacobs Operations Management & Facility Services (OMFS) began serious efforts towards cybersecurity about five years ago with internal audits using WaterlSAC and Homeland Security guidelines and following basic mitigation steps. [Jj A threat assessment by our cyber security experts led us to investigate and ultimately invest heavily in much more robust systems for protection for our clients, including a top level/cutting edge system that overlays on any industrial control network to map vulnerabilities and track/manage attacks. [� In addition to local monitoring, Jacobs also utilizes a Central Manager hub to remotely follow cyber "events" at these facilities, manned by our team of Operational Technology experts. Jacobs' first site installation for this technology was in December 2019 at a high -profile water system. [� Installs are underway on most of our water treatment plants, and we have begun work at our wastewater treatment plants as well. ..................................................................................................................................................................................................................................................... QSeattle Hillsboro Portland �. Corvallis 0 Boise Redding Milwauke 0 Reno QWest Jordan Iowa City 0 Oakland San Jose QDenver Henderson(;Q Las Vegas Kansas City Los Angeles Santa Ana- QAlbuquerque QOklahomaCity QPhoenix 0 Buenos Aires, Argentina 0 Krakow, Poland QAustin 0 Brisbane, Australia 0 San Juan, Puerto Rico San Antonio 0 0 Houston 0 Milton, Australia 0 Glasgow, United Kingdom 0 Sydney, Australia 0 London, United Kingdom 0 Shanghai, China 0 Warrington, United Kingdom 0 Dublin, Ireland 0 Singapore 0 Mexico City, Mexico 0 Sharjah, United Arab Emirates Ottawa 0 e f - Toronto Q Q Boston FishkillQ Pittsbu 9 Parsippany ColumbusQ Cincinnati 00 Washington, DC Q Chantilly Lorton Newport News Chattanooga Richmond 0 QSpartanburg Atlanta Gainesville Gainesville 00 Orlando Jacobs is the Industry's Largest SCADA Integrator AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL B.3 Value Added Services (B) JACOBS' HYDROGEOLOGY EXPERIENCE Our team brings a wealth of expertise in PFAS investigations, 3D data visualization, Al, and data analytics, making us key contributors to any PFAS-related municipal project. With extensive experience addressing PFAS contamination in Minnesota, we have developed specialized capabilities in 3D data visualization, hydrogeological analysis, groundwater sampling for PFAS, and ensuring quality assurance and control throughout the process. In the realm of 3D data visualization, our team leads efforts to advance and apply 3D and 4D visualization techniques to environmental projects. We have played key roles in developing and communicating 3D visualizations for various projects, including those involving PFAS contamination. Notably, we developed a 3D data visualization for the PFAS-impacted Jack Garland Airport in North Bay, Ontario, as well the City of Woodbury, which served as a critical tool in strategic paths forward evaluation, stakeholder engagement and consensus for the projects. Our expertise in artificial intelligence (AI) and data analytics further strengthens our ability to tackle complex environmental challenges. We have developed and deployed generative AI tools, including OpenAI custom GPT models, Microsoft Copilot Studio/Azure Al applications, and Palantir AIP Foundry workflows to streamline and enhance analyses and decision -making processes. These AI technologies, have been applied in both internal and external projects, automating document analysis and improving project management as well. In addition, our advanced data analytics capabilities, including data - driven conceptual site models (CSMs), statistical analyses like Mann -Kendall, mass flux, and geospatial analysis, ensure comprehensive, defensible, and data - driven solutions for environmental projects. 'This combination of PFAS expertise, advanced visualization skills, and proficiency in Al and data analytics positions our team as an invaluable partner for PFAS-related municipal projects, where data interpretation, visualization, and decision support are critical for success. Cromwell Formation Alignment with Observed Increasing Well Trends in Woodbury, Minnesota. AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL BA Value Added Services O PILOT TESTING For Reliability & Effectiveness Piloting is a valuable phase in designing a new water treatment plant (WTP). AE2S and Jacobs have extensive piloting experience and bring a wealth of knowledge to Stillwater if it is determined that piloting will be completed for this project. While piloting is not included in the current project scope, it is likely something that will be beneficial for Stillwater to improve the design and operation of the long-term facility. CONFIRMATION OF VIABILITY Piloting allows for the validation of selected PFAS treatment technologies in real -world conditions specific to your water system. While laboratory tests and theoretical models can offer insights, a pilot study enables you to observe the technology's performance firsthand, confirming its effectiveness in achieving treatment goals for PFAS removal. FINE-TUNING LONG-TERM TREATMENT Through pilot testing, you can refine the treatment process and gain a deeper understanding of long-term operation and maintenance (O&M) requirements. Some challenges and nuances may only become evident during piloting, informing the development of more accurate O&M cost estimates and operational procedures —critical factors for effective budget planning and ongoing success. Pilot Testing Technology I� RISK MITIGATION Piloting acts as a proactive risk mitigation strategy. By identifying and addressing unforeseen issues during the pilot phase, you can develop strategies to minimize risks, ensuring a smoother transition to full-scale implementation. This foresight is especially important in addressing the complexities of PFAS treatment. BENCH AND PILOT SCALE EVALUATIONS Jacobs has performed more than 50 bench and pilot scale evaluations of PFAS removal spanning the full range of removal technologies from media to RO and surface foam fractionation. This experience enable the Jacobs team to provide sound advice on when bench- scale testing, including rapid small-scale column tests (RSSCT), isotherm testing with adsorption modeling, and long- term piloting, will provide the most value for the City of Stillwater. Each of these tests provides different pieces of information that are helpful in decision making. Below is how we would use each test: RSSCT: Compare different media for absorptive capacity, adsorption kinetics, and order of magnitude information on media bed life. This can be completed in a few months. Batch Isotherms: Total media absorptive capacity and parameters for adsorption modeling. This can be completed in a few months. Long -Term Pilot: Best data on media comparison and actual operational issues like backwashing and media fouling but takes up to 18 months. We can also use our historical dataset and our experience to provide expected media lifespan ahead of testing the media. The AE2S/Jacobs team has designed full-scale temporary facilities both with and without piloting and can help Stillwater decide what to test and when. AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL 6.5 Grand Forks, North Dakota GRAND FORKS REGIONAL WATER TREATMENT PLANT The new Grand Forks Regional Water Treatment Plant (GFRWTP) is a 20-million-gallons-per-day hybrid water treatment facility that includes parallel conventional and membrane treatment processes. It addressed key regulatory and water quality challenges, increased water demand, and logistical issues associated with the City's current 60-year-old facility. The new facility treats water from the Red River, the Red Lake River, or a combination of both to accommodate seasonal, weather -related, and most typical variations in raw water quality. The Final Design included coagulation, flocculation, settling within plate settler basins, lime softening, ozonation, granular activated carbon (GAC) biological filtration, ultrafiltration (UF) membrane filtration, reverse osmosis (RO) membrane treatment, disinfection with chlorine and chloramines, and post -treatment chemical addition. Design was accomplished using Revit 3D, allowing for virtual walkthroughs of the facility. The project was completed through CMAR. The CMAR provided construction phasing and scheduling recommendations to minimize interruption, advised on methods to gain efficiencies in project delivery, and developed potential construction cost saving scenarios with pre -procurement. AE2S construction administration and inspection services were paramount to the CMAR construction process. The attention to detail, construction awareness, and strong communication displayed by our employees largely contributed to the final completion and success of the project, and significantly elevated our construction experience. The GFRWTP is a culmination of a long history of water supply improvements for the City. Since 2000, the City has implemented over $48 million (nominal) in improvements. These improvements have positioned the City for the new GFRWTP and the State's long-term vision for the area as a regional water supply hub. CLIENT CONTACT City of Grand Forks Todd Feland City Administrator 701-787-3775 iWak WATER in[-- Key Project Elements: ..................................................................................................................................................................................................................................................... New Jersey American Water, New Jersey AWMSG, CANOE BROOK AND NEW JERSEY PFAS RELATED PROJECTS Canoe Brook WTP - PFAS Study Jacobs provided bench, pilot, and full-scale testing of powdered adsorbents to reduce PFOA and PFNA at the Canoe Brook WTP. The study provided a detailed bench -scale evaluation of adsorption equilibrium and kinetics and screened six adsorbents to three for process testing. Calgon's and Evoqua's powdered activated carbon (PAC) and CETCO Fluoro-sorb® (PFS powdered form) were first screened on a bench -scale simulation of the Canoe Brook WTP unit operations. From there, the two most promising products (Calgon PAC and PFS) were tested in a full-scale trial at the WTP. The program concluded that PAC would achieve the target water quality. PFS performed well at bench and pilot scale, but due to its high density the media settled in the rapid mix basin before adequate treatment was achieved. AWMSG Water Treatment Plant Jacobs provided engineering design, permitting, and construction phase services for a new WTP for American Water's Military Services Group (AWMSG) in New Jersey. The new I MGD treatment plant includes oxidation and pressure filtration for iron and manganese (Fe/Mn) removal, packed tower aeration for removal of trichlorethylene (TCE), GAC for PFOA and PFOS, and sodium hypochlorite for disinfection. Residuals are handled with a backwash storage tank and conveyance to the local sewer. Following completion of the TCE, Fe, Mn treatment facility, AWMSG detected elevated PFOA and PFOS levels in its system. To meet the New Jersey Department of Environmental Protection (NJDEP) MCL of 14 ppt for PFOA and 13 ppt for PFOS, Jacobs designed and permitted a new GAC treatment facility. CLIENT New Jersey American Water Key Project Elements: AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL C.1 Additional Relevant Experience O Robbinsdale, Minnesota LIME SOFTENING WATER TREATMENT PLANT Paving the Way for Sustainable Growth Robbinsdale faced a critical challenge — upgrading its aging water infrastructure. The three regional water treatment plants, constructed in the late 1960s, had served their purpose but were no longer viable. New Lime Softening WTP After extensive study and council engagement, the City Council made a significant investment in a cutting -edge centralized lime softening water treatment plant (WTP). This move not only meets the growing demand for quality water but also underscores the City's commitment to delivering high -quality water to its residents and businesses. Cutting -Edge Treatment In partnership with the City, AE2S designed a comprehensive treatment facility featuring advanced elements like forced draft aeration, lime and soda ash softening with batch slaking technology, recarbonation, and conventional gravity filtration. The facility's sophisticated chemical feed systems handle various substances, ensuring optimal water softening and treatment, tailored to Robbinsdale's raw water quality data. Smart SCADA Integration Robbinsdale invested in a state-of- the-art SCADA system for operational efficiency. This system enables autonomous plant operation, streamlining processes like water supply initiation, equipment start- up, and chemical dosing based on manual concentration inputs. All chemicals are now precisely metered and monitored for peak efficiency and water treatment quality. Success through Collaboration The transition to the new centralized lime softening water treatment plant was made seamless by the partnership between AE2S and Robbinsdale. AE2S's expert team, along with comprehensive training and support, allowed Robbinsdale staff to confidently manage the plant shortly after commissioning. CLIENT CONTACT City of Robbinsdale O°'0 Richard McCoy Public Works Director 763-531-1260 Key Project Elements: Neptune, New Jersey NEW JERSEY AMERICAN WATER JUMPING BROOK WTP, PFAS EVALUATION New Jersey American Water (NJAW) operates the Jumping Brook Water Treatment Plant in Neptune, New Jersey, which has a capacity of 30 MGD and primarily treats surface water from the Shark River and Glendola Reservoir. In response to newly proposed EPA PFAS regulations, NJAW engaged Jacobs for a rapid evaluation of compliance options, considering potential impacts on an ongoing Disinfection Byproducts (DBP) mitigation project. Jacobs mobilized subject matter experts to create Key Project Elements: preliminary treatment concepts and initiated a screening process that identified 25 configurations. Through stakeholder workshops, the team refined these options to seven, applying a scoring methodology based on 14 key criteria, including Capital Expenditure (CAPEX), Operating Expenditure (OPEX), and Net Present Value (NPV). Critical considerations included site constraints and the need for effective PFAS treatment technologies. The ongoing analysis will inform the final selection of the most viable option. CLIENT CONTACT New Jersey American Water Joanna Diamond Senior Project Engineer 908-431-3264 AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL C.2 Decatur, Alabama PFAS TREATMENT AT DECATU R UTILITIES Decatur Utilities (DU) contracted Jacobs to conduct a PFAS treatability study at its 68 MGD surface water treatment plant in Decatur, Alabama, aiming to identify treatment technologies that can reduce PFAS concentrations to meet the anticipated EPA maximum contaminant levels (MCLs) by 2027. The study's objectives included developing design criteria for treatment technologies, assessing integration with existing systems, and estimating capital and Key Project Elements: operating costs for options such as Granular Activated Carbon (GAC), Ion Exchange (IX), alternative adsorbents, and Reverse Osmosis (RO). Challenges included integrating the PFAS treatment system post -filtration and designing a transfer pump station to move water efficiently within the limited site space. DU is evaluating the trade- offs between gravity and pressurized PFAS contactors, considering factors like hydraulic limitations and the ease of media changeout. Additional Relevant Experience O CLIENT Decatur Utilities Monmouth County, New Jersey NEW JERSEY AMERICAN WATER COASTAL NORTH, PFAS PILOTING New Jersey American Water (NJAW) operates three surface water treatment plants Jumping Brook (30 MGD), Swimming River (36 MGD), and Oak Glen (17.5 MGD)—and has engaged Jacobs to conduct a comprehensive evaluation of options to comply with newly proposed EPA PFAS regulations. This initiative includes a 9-month piloting evaluation at each facility using automated, backwashable pilot systems leased from Intuitech, which are designed to test six different media configurations per skid. The pilot systems feature individual columns that simulate both pressurized and gravity flow scenarios, allowing for the incorporation of multi -media alternatives. Additionally, the systems are equipped with data logging capabilities to accurately monitor flow rates and pressures, with real-time access to the main control panel via a web browser. In anticipation of the piloting work, Jacobs developed a detailed workplan that serves as the operational "playbook" for Key Project Elements: the duration of the pilot, covering column configurations, operating parameters, sampling procedures, lab analyses, and operational maintenance. All sampling and operational data will be shared weekly with the project team through Microsoft SharePoint. The project faces challenges related to the integration of PFAS treatment into existing facilities, particularly due to the limited real estate available for expansion at each site. To address this, treatment system alternatives are being developed concurrently with the piloting efforts, allowing for an assessment of infrastructure configurations and capital costs while operational data is collected. This approach enables the alignment of capital options with operational cost estimates, facilitating informed decision -making for each WTR The results from the piloting activities will culminate in a final alternatives analysis report that includes a comprehensive financial analysis of all options explored. CLIENT CONTACT New Jersey American Water Joanna Diamond Senior Project Engineer 908-431-3264 AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL C.3 2024 Billing Rate Estimated 2025 Billing Rate Chapter 1: Basis of Planning Chapter 2: Standards and Regulatory Review Chapter 3: Source Water Quality Chapter 4: Treatment Target Goals Chapter 5: Water Treatment Technologies Alternative Analysis Chapter 6: Distribution Storage and Hydraulic Analysis Chapter 7: WTP Configurations and Capital Cost Analysis Chapter 8: Recommended Alternative Chapter 9: Implementation Considerations PM, PE Process, PE Sr Designer Process, EIT Modeler, PE Model QC, PE Electrical, PE PMJff Process, PE STC, PhD, PE, BCEE Process, EIT SUBTOTAL HOURS LABOR - 4 - 4 - - - - - . - - 8 $1,797 - - - 8 - - - - - - - 8 $1,398 2 4 - - - - - 4 4 , - 4 18 $4,194 2 12 - 20 - - - 4 4 4 10 56 $11,773 10 4 - 16 - - - 8 12 14 28 82 $16,305 - - - - 90 30 - - - - - 120 $25,553 4 40 16 80 - - 10 4 4 ' 2 28 188 $38,244 4 16 8 24 - - 10 4 4 2 8 80 $17,712 2 16 4 16 - - 10 4 4 - 8 64 $14,254 EXPENSES TOTAL - $1,797 - $1,398 - $4,194 - $11,773 - $16,305 - $25,553 - $38,244 - $17,712 - $14,254 AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL D.1 Detailed Fee Proposal and 2024 Rate and Fee Schedule O AE2S successfully delivers scope and fees that meet the needs and available budgets of our clients. Below is our 2024 hourly rate schedule. It's important to know that hourly rates vary widely amongst engineering firms, which makes it difficult to compare. We would be happy to discuss this with you in further detail. Efficiencies are built over time, and AE2S has built unmatched efficiencies executing work. Selection of the AE2S team means you continue to benefit LABOR Administrative 1 $67.00 Administrative 2 $82.00 Administrative 3 $99.00 Communications Specialist 1 $109.00 Communications Specialist 2 $127.00 Communications Specialist 3 $146.00 Communications Specialist 4 $176.00 Communications Specialist 5 $194.00 Construction Services 1 $130.00 Construction Services 2 $159.00 Construction Services 3 $176.00 Construction Services 4 $195.00 Construction Services 5 $216.00 Engineering Assistant 1 $88.00 Engineering Assistant 2 $103.00 Engineering Assistant 3 $130.00 Engineer 1 $140.00 Engineer 2 $168.00 Engineer 3 $197.00 Engineer 4 $228.00 Engineer 5 $244.00 Engineering Technician 1 $87.00 Engineering Technician 2 $109.00 Engineering Technician 3 $131.00 Engineering Technician 4 $146.00 Engineering Technician 5 $167.00 Financial Analyst 1 $116.00 Financial Analyst 2 $132.00 Financial Analyst 3 $159.00 Financial Analyst 4 $173.00 Financial Analyst 5 $193.00 GIS Specialist 1 $109.00 GIS Specialist 2 $132.00 GIS Specialist 3 $156.00 GIS Specialist 4 $174.00 GIS Specialist 5 $194.00 from our massive in-house database of knowledge including, drawings, as-builts, survey data, master plans, cultural and environmental, easements and planning documents, which means project cost savings and reduced risks for our clients. I&C Assistant 1 $104.00 I&C Assistant 2 $129.00 I&C 1 $154.00 I&C 2 $182.00 I&C 3 $205.00 I&C 4 $218.00 I&C 5 $228.00 IT 1 $135.00 IT 2 $182.00 IT 3 $223.00 Land Surveyor Assistant $99.00 Land Surveyor 1 $119.00 Land Surveyor 2 $144.00 Land Surveyor 3 $163.00 Land Surveyor 4 $179.00 Land Surveyor 5 $197.00 Operations Specialist 1 $104.00 Operations Specialist 2 $130.00 Operations Specialist 3 $161.00 Operations Specialist 4 $184.00 $206.00 Operations Specialist 5 Project Coordinator 1 $120.00 Project Coordinator 2 $135.00 Project Coordinator 3 $150.00 Project Coordinator 4 $166.00 Project Coordinator 5 $187.00 Project Manager 1 $213.00 Project Manager 2 $233.00 Project Manager 3 $249.00 Project Manager 4 $264.00 Project Manager 5 $282.00 Project Manager 6 $295.00 Sr. Designer] $185.00 Sr. Designer 2 $205.00 Sr. Designer 3 $220.00 Sr. Financial Analyst 1 $218.00 AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL D.2 Detailed Fee Proposal and 2024 Rate and Fee Schedule O Sr. Financial Analyst 2 $239.00 Sr. Financial Analyst 3 $259.00 Technical Expert 1 $335.00 Technical Expert 2 ............................................................................. Negotiable REIMBURSABLERATES Transportation $0.75/mile Survey Vehicle $0.95/mile Laser Printouts/Photocopies $0.30/copy Plotter Printouts $1.00/s.f. UAS - Photo/Video Grade $100.00/day UAS - Survey $50.00/day Total Station - Robotic $35.00/hour Mapping GPS $25.00/hour Fast Static/RTK GPS $50.00/hour All-Terain Vehicle/Boat $100.00/day Cellular Modem $75.00/month Web Hosting $26.00/month Legal Services Reimbursement $280.00/hour Outside Services cost *$1.15 Geotechnical Services cost *$1.30 Out of Pocket Expenses cost *$1.15 Rental Car cost *$1.20 Project Specific Equipment Negotiable *Position titles are for labor rate grade purposes only. These rates are subject to adjustment each year on January 1. .................................................................................................... 00 O: :OR RATES National Director $350.00 Principal Project Manager $289.00 Senior Project Manager $249.00 Project Manager $221.00 Project Engineer $199.00 Senior Engineer/Architect 2 $301.00 Senior Engineer/Architect 1 Engineer/Architect 3 $256.00 $216.00 Engineer/Architect 2 $182.00 Engineer/Architect 1 $161.00 Associate Engineer/Architect $136.00 Junior Engineer/Architect $113.00 Principal Scientist/Subject Matter Expert $301.00 Senior Scientist/Subject Matter Expert $205.00 Project Scientist/Subject Matter Expert $148.00 Technician 4 $193.00 Technician 3 $161.00 Technician 2 $129.00 Technician 1 $97.00 Project Accountant $113.00 Administrative Assistant $91.00 Support Staff $69.00 i AE2S STILLWATER WATER SYSTEM STUDY AND PFAS WATER TREATMENT PLANT FACILITY PLAN PROPOSAL D.3 water. THE BIRTHPLACE OF MINNESOTA DATE: November 1, 2024 TO: Honorable Mayor and City Councilmembers FROM: Beth Wolf, City Clerk SUBJECT: Assessment of Service Charge to the Special Service District BACKGROUND Business property owners located in the newly established Special Service District in Downtown Stillwater may be assessed a service charge to help pay for certain city services to enhance, improve and beautify the Special Service District. Said Special Service District is depicted as follows: Elm Street West r ^ �— o y Hickory Street West r } Special Service District Maple Street West � 3 N Laurel Street West Special Service o District }� � t Parcels 'as a N M'lberrY StteetCity Hall Lo el ark Mulberry Street -Nest u, mZ\ Waterbodies 0 Green Spaces � L ffi � 7 MY�te Street 0�st Rice Street West 7� test 44 MY�testre e _ _ �• m u s In end G 'Bea-r'. _ TO Street West `F f Feet AN Street West % % 0 1,000 Services may include, but are not limited to the following types of services: the design, construction, repair, maintenance, and installation of landscaping, decorative materials, informational signs, pedestrian and vehicle safety measures, banners, sidewalk enhancements, lighting, as well as the performance of snow and ice removal, cleaning services, waste removal, security and capital improvements. The estimated cost of the services to be paid for in whole or in part by the service charges an annual basis is $50,500 which is $500 per commercial building within the District. Business property owners will have until November 15t" to pay. After which any balance remaining will be sent to the County as a special assessment against the lands. The assessment period is 1 year with no interest. RECOMMENDATION Staff recommends that Council hold the public hearing and adopt the proposed assessments for a service charge to businesses located within the Special Service District in Downtown Stillwater. ACTION REQUESTED If Council concurs with the recommendation, they should make a motion to approve Resolution 2024- Resolution Adopting Assessment of Service Charges to Special Service District, L.I. 440. City of Stillwater Washington County, Minnesota RESOLUTION 2024-XXX RESOLUTION ADOPTING ASSESSMENT OF SERVICE CHARGES TO THE SPECIAL SERVICE DISTRICT, L.I. 440 WHEREAS, the City of Stillwater may impose service charges that are reasonable related to the services provided to the District and only property that is used as a commercial use and located in the District may be subject to the charges imposed by the City; and WHEREAS, an assessment roll, a copy of which is attached hereto and made part hereof by reference, has been prepared by the City Clerk, tabulating those properties where fees are to be assessed to each property and certified to the County tax rolls for collection; and WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard all objections to the proposed assessment. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota, hereby approves the following: 1. The assessment roll of service charges to the Special Service District is hereby adopted and certified as L.I. 440. 2. The assessments as adopted shall be payable with taxes in 2025, in one annual installment with zero interest. 3. Property owners may at any time prior to sending of the assessment to the County Auditor make a whole or partial payment to the City of Stillwater. If payment is not received by November 15, 2024, the assessment will be collected with the property taxes that are paid to Washington County. Adopted by the Stillwater City Council this 6t" day of November, 2024 CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk DOWNTOWN STILLWATER SPECIAL SERVICE DISTRICT 2024 ASSESSMENT ROLL, L.I. #440 Term: 1 year, Interst Rate: 0% Parcel ID Property Address Assessment 28.030.20.11.0002 575 MAIN ST N $1,000.00 28.030.20.11.0013 422 MULBERRY ST E $500.00 28.030.20.11.0042 610 MAIN ST N, STE 100 $500.00 28.030.20.11.0043 610 MAIN ST N, STE 200 $500.00 28.030.20.13.0165 217 2 N D ST N $500.00 28.030.20.13.0166 402 MAIN ST N $500.00 28.030.20.13.0183 220 MULBERRY ST E $500.00 28.030.20.14.0035 225 2ND ST N $500.00 28.030.20.14.0039 232 MAIN ST N $500.00 28.030.20.14.0040 242 MAIN ST N $500.00 28.030.20.14.0041 270 MAIN ST N $500.00 28.030.20.14.0043 212 MAIN ST N $500.00 28.030.20.14.0045 218 MAIN ST N $500.00 28.030.20.14.0053 333 MAIN ST N $500.00 28.030.20.14.0061 450 MAIN ST N $500.00 28.030.20.14.0064 223 MAIN ST N $500.00 28.030.20.14.0066 221 MAIN ST N $500.00 28.030.20.14.0067 219 MAIN ST N $500.00 28.030.20.14.0068 217 MAIN ST N $500.00 28.030.20.14.0070 225 MAIN ST N $500.00 28.030.20.14.0278 350 MAIN ST N, STE 100 $500.00 28.030.20.14.0280 350 MAIN ST N, STE 102 $500.00 28.030.20.41.0001 200 CHESTNUT ST E $500.00 28.030.20.41.0002 106 MAIN ST S $500.00 28.030.20.41.0003 221 MYRTLE ST E $500.00 28.030.20.41.0004 108 MAIN ST S $500.00 28.030.20.41.0005 124 MAIN ST S $500.00 28.030.20.41.0006 132 MAIN ST S $500.00 28.030.20.41.0007 224 CHESTNUT ST E $500.00 28.030.20.41.0008 101 MAIN ST S $500.00 28.030.20.41.0010 113 MAIN ST S $500.00 28.030.20.41.0011 125 MAIN ST S $500.00 28.030.20.41.0014 131 MAIN ST S $500.00 28.030.20.41.0015 308 CHESTNUT ST E $500.00 28.030.20.41.0019 209 MAIN ST S $500.00 28.030.20.41.0027 305 WATER ST S $500.00 28.030.20.41.0028 215 MAIN ST S $500.00 28.030.20.41.0029 223 MAIN ST S $500.00 28.030.20.41.0030 219 MAIN ST S $500.00 28.030.20.41.0031 227 MAIN ST S $500.00 28.030.20.41.0035 243 MAIN ST S $500.00 28.030.20.41.0036 301 MAIN ST S $500.00 28.030.20.41.0037 317 MAIN ST S $500.00 28.030.20.41.0038 321 MAIN ST S $500.00 Parcel ID Property Address Assessment 28.030.20.41.0039 401 MAIN ST S $500.00 28.030.20.41.0040 423 MAIN ST S $500.00 28.030.20.41.0041 413 NELSON ST $500.00 28.030.20.41.0044 425 NELSON ST $500.00 28.030.20.41.0047 221 CHESTNUT ST E $500.00 28.030.20.41.0048 202 MAIN ST S $500.00 28.030.20.41.0049 210 MAIN ST S $500.00 28.030.20.41.0050 214 MAIN ST S $500.00 28.030.20.41.0051 224 MAIN ST S $500.00 28.030.20.41.0052 226 MAIN ST S $500.00 28.030.20.41.0053 232 MAIN ST S $500.00 28.030.20.41.0054 236 MAIN ST S $500.00 28.030.20.41.0057 302 MAIN ST S $500.00 28.030.20.41.0058 308 MAIN ST S $500.00 28.030.20.41.0170 310 MAIN ST S $500.00 28.030.20.41.0069 301 2ND ST S $500.00 28.030.20.41.0070 233 2ND ST S $500.00 28.030.20.41.0080 213 CHESTNUT ST E $500.00 28.030.20.41.0087 302 2ND ST S $500.00 28.030.20.41.0088 118 MAIN ST N $500.00 28.030.20.41.0091 212 COMMERCIAL ST $500.00 28.030.20.41.0093 220 COMMERCIAL ST $500.00 28.030.20.41.0094 123 2ND ST N $500.00 28.030.20.41.0095 102 MAIN ST N $500.00 28.030.20.41.0096 103 MAIN ST N $500.00 28.030.20.41.0099 222 COMMERCIAL ST $500.00 28.030.20.41.0104 226 MYRTLE ST E $500.00 28.030.20.41.0105 112 MAIN ST N $500.00 28.030.20.41.0106 114 MAIN ST N $500.00 28.030.20.41.0107 120 MAIN ST N $500.00 28.030.20.41.0108 124 MAIN ST N $500.00 28.030.20.41.0109 126 MAIN ST N $500.00 28.030.20.41.0110 124 2ND ST S $500.00 28.030.20.41.0111 126 2ND ST S $500.00 28.030.20.41.0116 101 WATER ST S $500.00 28.030.20.41.0121 204 MAIN ST N $500.00 28.030.20.41.0122 201 2ND ST N $500.00 28.030.20.41.0124 127 MAIN ST S $500.00 28.030.20.41.0126 220 MYRTLE ST E $500.00 28.030.20.41.0148 201 MAIN ST S $500.00 28.030.20.41.0157 233 MAIN ST S $500.00 28.030.20.41.0159 402 MAIN ST S $500.00 28.030.20.41.0160 229 MAIN ST S $500.00 28.030.20.41.0161 231 MAIN ST S $500.00 Parcel ID Property Address Assessment 28.030.20.41.0166 324 MAIN ST S $500.00 28.030.20.41.0167 324 MAIN ST S UNIT 2 $500.00 28.030.20.42.0093 102 2ND ST S $500.00 28.030.20.42.0098 116 CHESTNUT ST E $500.00 28.030.20.42.0100 114 CHESTNUT ST E $500.00 28.030.20.42.0102 106 CHESTNUT ST E $500.00 28.030.20.42.0104 109 MYRTLE ST E $500.00 28.030.20.42.0106 101 3RD ST S $500.00 28.030.20.42.0107 107 CHESTNUT ST E $500.00 28.030.20.42.0140 275 3RD ST S $500.00 28.030.20.42.0179 102 2ND ST N $500.00 28.030.20.44.0088 525 MAIN ST S $500.00 TOTAL AMOUNT: $50,500.00 Special Service District Annual Report- and Public Hearing. November 6, 2024 tlIlwvaIer. Special Service District Overview • A special service district is "a defined area within the city where special services are rendered and the costs of the special services are paid from revenues collected from service charges imposed within that area. • Officially created in November 2023 City of Stillwater tlIlwvaIer. Special Service District Overview what can be funded • Improve Safety • Snow and Ice Removal • Improve Cleanliness • Landscaping • Security • Physical Enhancements • Sidewalk enhancement • Any Public Improvements • General Upkeep allowed under 429 • Waste Removal • Other City of Stillwater Iater its lw Special Service District Overview Elm Street West N Hickory Street West 0�T" (-�� Maple Street West SPioneer N Laurel Street West A '\ 0 \ reet�ast TFTTI �� p N,Mu�tS Low ell s co Mulberry StreetWest �' z ffi �'` s � aster o\ e Rice `er" . E Street West' Myct� ` \ �e5t Uv flee Street v L My N CP T ddy r' Bear Olive Street We N N Park Oak Street West s City of Stillwater Special Service District Special Service District Parcels City Hall ffi Waterbodies Green Spaces Feet 0 1,000 AN Special Service District 02 Commercials Parcels - 1 per building City of Stillwater Iater its lw Arm 1$500 r $51700 7h 01 Annually Annuall Special Service District- Advisory ----- Committee City Representative City of Stillwater dlllwaler 2024 District Initiatives • Daily trash cleanup within the district • Monday — Friday; June — October • Purchase of cleaning equipment City of Stillwater tlllwvaIer. 2024 District Initiatives Sidewalk Cleaning City of Stillwater dlllwaler 2024 District Initiatives Sidewalk Cleaning City of Stillwater 2024 District Initiatives Downtown Decorations - banners, flags, flowers • District authorized study for new street light decorations PRIMARY GATEWAY District 1 a W CC Z WELCOME TO STILLWATER BANNERS PLANTERS IN THE SUMMER • Could be double or single • Could be double or single • Can hang at right angles to the banners or parallel • Can be attached to pole rather than hanging baskets STAKEHOLDER MEETING I SEP 20'", 20241 STREETLIGHT DECOR City of Stillwater -... ►-HKGi tlIlwvaIer. 2024 District Initiatives Downtown Decorations - banners, flags, flowers SECONDARY District 2 STILLWATER BANNERS EVERY OTHER POLE Streetside, or sidewalk? GATEWAY FLAGS IN THE SUMMER ON MYRTLE & MULBERRY Could be above banners on same side, below, or opposite STAKEHOLDER MEETING I SEP 20", 2024 1 STREETLIGHT DECOR City of Stillwater tlIlwvaIer. &HKGi 2024 District Initiatives Downtown Decorations - banners, flags, flowers ROTATING DECOR DISTRICT District 3 POTENTIAL EVENTS FOR SPECIAL BANNERS/DECOR: • Rivertown Fall Art Festival • Trick -or -Treat Main Street • Hometown for the Holidays • World Snow Celebration • Lumberjack Days • Memorial Day / Veterans Day • Others? Preference for single streetside, or double banners? STAKEHOLDER MEETING I SEP 20-, 20241 STREETLIGHT DECOR City of Stillwater 15 jllwater (4409, MHKGi District Financial Report=2024 Sidewalk Cleaning $15,306 Backpack Vacuums $700 Banner Study $4,500 Daily Trash Pick up ( June to October) $4,680 Total City of Stillwater $25,186 tlIlwvaIer. tlIlwvaIer. Special Service District Recommendation for 2025 • Continue SS D for 2025 • Keep rates the same ($500 per property ) • Conduct Public hearing • Adopt proposed assessment service charge. City of Stillwater Washington Board of Commissioners Fran Moron, District 1 Chair, Stan Karwoski, District 2 County Gary Kham, District 3 Karla Bigham, District 4 BOARD WORKSHOPS Michelle Clasen, District 5 November 5, 2024 - 9:00 AM 9:00 Board Workshop with Information Technology - Adam Larson, Director A. Review Information Technology's draft Artificial Intelligence (AI) Policy. 2. 9:30 Board Workshop with the Library - Jacquie Kramer, Director A. Review the Library's draft Collection Development Policy. 3. 10:00 Board Workshop with Public Works - Sara Allen, Senior Planner A. Update on the plans for the procurement and installation of Electric Vehicle (EV) charging infrastructure at County -owned locations. 4. 10:30 Break 5. 10:45 Board Workshops with Administration - A) Kelli Matzek, Senior Planner B) Serena Raths, Planner I A. Review preliminary updates to 2025 Resident Survey. B. Review Land and Water Legacy Program financial contributions for a conservation easement on a 39.83-acre parcel in the City of Afton. 6. 11:45 Board Workshop with Public Works - Kevin Peterson, Design Engineer A. Review an opportunity to partner with MnDOT on a study of the Trunk Highway 95 (Manning Avenue) corridor between TH 61 and Highway 94. 7. 12:15 Finance Committee * Please note: No official county business or votes will take place during Workshop Only meetings. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer Board of Commissioners Wn.qbinotnn Fran Mixon, District 1 Chair, Stan Karwoski, District 2 ^� County Gary Kh, District 3 Karla Bighamam, District 4 BOARD AGENDA Michelle Clasen, District 5 October 29, 2024 - 9:00 AM All listed times are approximate. Board Workshops will start immediately following the conclusion of the Board meeting. 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board Clerk or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it exceeds the allowable time limit, becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. 3. 9:10 Consent Calendar - Roll Call Vote Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. A. Approval to appoint Nicole Linscheid to a partial term on the Workforce Development Board as a Business Representative starting October 30, 2024, and expiring December 31, 2026. B. Approval to appoint Holly Jackson to a partial term on the Workforce Development Board as a Business Representative starting October 30, 2024, and expiring June 30, 2025. C. Approve Contract No. 16888 with CivicPlus in the amount of $226,162.28, for the period of November 1, 2024, to October 31, 2029. D. Approve Amendment No. 1 for Contract No. 15608 with Canvas Health for children services. E. Approve Amendment No. 2 for Contract No. 15696 with Canvas Health for adult and child assessments. F. Approve Agreement No. 16940 with Chisago County for the reciprocal use of household hazardous waste facilities. G. 1) Adopt a resolution authorizing submittal of an application and report to the Minnesota Pollution Control Agency for the Local Recycling Development Grant (LRDG). 2) Approve Grant Agreement No. 16937 with the Minnesota Pollution Control Agency to receive Local Recycling Development Grant funds. H. Approve Reciprocal Use Agreement No. 16941 between Ramsey County and Washington County for yard waste and organics collection. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer N870shin ton g CountyConsent Calendar continued I. Approve Agreement No. 16688 with Anoka, Carver, Dakota, Hennepin, Ramsey, and Scott Counties, to provide reciprocity for using household hazardous waste services. Approve Master Grant Agreement with Community Health Boards No. 16956 with the Minnesota Department of Health, for the period of January 1, 2025, through December 31, 2029. K. Adopt a resolution to submit an application for state funding to the Minnesota Department of Commerce for the Solar on Public Buildings Grant Program. L. Adopt a resolution to approve executing the Certificate of Completion pertaining to Parcel PID 06.030.20.13.0003. M. Approve Change Order No. 1 on Contract No. 15666 with Sonus Interiors, Inc. in the amount of $3,017.55 for the North Environmental Center project in Forest Lake. N. Approve Change Order No. 2 on Contract No. 15827 with Hoffinan & McNamara Company to reduce the amount of the agreement by-$1,985.23 for the North Environmental Center project in Forest Lake. O. Approve Change Order No. 3 on Contract No. 15656 with Henkemeyer Coatings, Inc. in the amount of $4,208.70 for the North Environmental Center project in Forest Lake. P. Approve Change Order No. 5 on Contract No. 15673 with A.J. Moore Electric, Inc. in the amount of $10,368.62 for the North Environmental Center project in Forest Lake. Q. Approve Change Order No. 5 on Contract No. 15664 with Kevitt Excavating, LLC in the amount of $28,910.18 for the North Environmental Center project in Forest Lake. R. Approve Lease Agreement No. 16762 with Valley Tours, Inc. for office space at the Washington County Historic Courthouse. S. Approve Joint Powers Agreement No. 16896 with the City of Afton for the purpose of providing a Mass Community Notification System, known as CodeRED. T. Approve Joint Powers Agreement No. 16898 with Baytown Township for the purpose of providing a Mass Community Notification System, known as CodeRED. U. Approve Joint Powers Agreement No. 16897 with the City of Bayport for the purpose of providing a Mass Community Notification System, known as CodeRED. V. Approve Joint Powers Agreement No. 16899 with the City of Birchwood Village for the purpose of providing a Mass Community Notification System, known as CodeRED. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer Washin on CountyConsent Calendar continued W. Approve Joint Powers Agreement No. 16906 with the City of Hugo for the purpose of providing a Mass Community Notification System, known as CodeRED. X. Approve Joint Powers Agreement No. 16905 with Grey Cloud Island Township for the purpose of providing a Mass Community Notification System, known as CodeRED. Y. Approve Joint Powers Agreement No. 16912 with the City of Mahtomedi for the purpose of providing a Mass Community Notification System, known as CodeRED. Z. Approve Joint Powers Agreement No. 16914 with May Township for the purpose of providing a Mass Community Notification System, known as CodeRED. AA. Approve Joint Powers Agreement No. 16917 with the City of Oakdale for the purpose of providing a Mass Community Notification System, known as CodeRED. BB. Approve Joint Powers Agreement No. 16919 with the City of Scandia for the purpose of providing a Mass Community Notification System, known as CodeRED. CC. Approve Joint Powers Agreement No. 16922 with the City of Stillwater for the purpose of providing a Mass Community Notification System, known as CodeRED. DD. Approve Joint Powers Agreement No. 16923 with Stillwater Township for the purpose of providing a Mass Community Notification System, known as CodeRED. EE. Adopt a resolution to approve and accept a donation of Motorola radio paging equipment from Carver County. 4. 9:10 Community Services - Ryan Carufel, Veterans Services Supervisor A. Veterans Services Updates 9:35 Public Works - A) Alex McKinney, Parks Director, and Mark Schroeder, Historic Courthouse Advisory Committee Chair B) Erin Clarkowski, Engineer II A. Historic Courthouse Advisory Committee Update B. 1. Approve Contract No. 16951 in the amount of $515,262.85 with Pember Companies, Inc. for the St. Croix Bluffs Regional Park Hilltop Improvement Project's Site Work Bid Package. 2. Approve Amendment No. 1 for Contract No. 16046 with KLJ Engineering LLC to add building -related construction administration services. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer Washington County 10:00 General Administration - A) Serena Raths, Planner I B & C) Kevin Corbid, County Administrator A. Adopt a resolution to approve a county Land and Water Legacy Program contribution and conservation easement on a 74 acre parcel in Scandia. B. Adopt a resolution recognizing Susan Tice, Attorney to the County Board. C. Adopt a resolution for Washington County's 175th Anniversary. 7. 10:30 Adjourn Reception to Celebrate Washington County's 175th Anniversary Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer