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Home My WebLink About2024-07-22 PRC Packet - meeting canceled1wa ter _1 i f, F 6 A I M^. A � E 0� M I N N f 0 l A Stillwater Parks and Recreation Commission meetings are streamed live on the city website and available to view on Channel 16. Public can participate in the meeting by attending in person at City Hall. AGENDA PARKS AND RECREATION COMMISSION July 22, 2024 @ 7 PM I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES 1. June 24, 2024 Parks and Recreation Commission Meeting Minutes IV. OPEN FORUM — the open forum allows the public to address the commission on subjects which are not a part of the meeting. Commission may take action, reply, orgive direction to staff. Please limityour comments to S minutes or less. V. NEW BUSINESS 2. 2025-2034 Capital Improvement Plan VI. UNFINISHED BUSINESS VII. DISCUSSION ITEMS 3. Staff Updates a. Skateboard Park Visits - no packet materials b. Event/Flood Updates - no packet materials c. Park Project Update (Photos) d. Pickleball e. August Meeting- Park Tour Destinations? 4. Commission Member Updates S. Other Business VIII. ADJOURN Next Meeting: August 26, 2024 at 7 p.m. 216 4th Street N, Stillwater, MN 55082 I� ] Ewa ter 651-430-8800 '' 1 www.stillwatermn.gov moo The Birthplace of Minnesota PARKS AND RECREATION COMMISSION MEETING MINUTES June 24, 2024 REGULAR MEETING 7:00 P.M. Chairman Macswain called the meeting to order at 7:00 p.m. Present: Chairman Macswain, Commissioners Haveles, Larson, Lehmann, Quie, Councilmember Polehna (arrived at 7:30) Absent: Commissioners Hanson and Yetman Staff: Parks Superintendent Rogness APPROVAL OF MINUTES Possible approval of minutes of May 20, 2024 meeting Motion by Commissioner Lehmann, seconded by Commissioner Larson, to approve the May 20, 2024 meeting minutes. All in favor. OPEN FORUM There were no public comments. NEW BUSINESS Northland Park - Pickleball Group Reservation Hours Parks Superintendent Rogness stated that the Stillwater Pickleball Group has requested to extend the pickleball hours at the Northland Pickleball Courts. Currently they use the courts 9 am-12 pm Monday through Saturday and 6-9 pm Monday through Thursday. They would like to use the courts from 8 am-1 pm Monday through Saturday and keep the evening hours. The group's membership has grown from 400 members to over 800, resulting in a higher demand for court time. The City has pickleball courts at Staples and Lily Lake Park that are not part of their reservations. There are a total of 8 pickleball courts and 2 tennis courts at these locations. Commissioner Quie voiced concern about taking court time away from members of the public who want to play together. Chair Macswain noted he gets nervous about granting exclusive use by a club. He feels the courts should be open to the public at least half the time. Commissioner Larson said it's great that people want to utilize the courts but she wondered if more court time is added now, will another request come in the future for yet more time? Commissioner Haveles said he has heard tennis players ask where to go to play tennis. At Northland there should be signage about where tennis players can go to play. It should also be on the City web site, along with contact info for the pickleball group and its hours. The consensus of the Commission was to allow the pickleball group to use the courts at Northland from 8 am-12 pm as well as the current evening hours. Parks and Recreation Commission Meeting June 24, 2024 Motion by Commissioner Larson, seconded by Commissioner Haveles, to approve extending the reserved hours at Northland Park to 8 am -12 pm for the Stillwater Pickleball Group, and to add signage explaining the availability of the courts and other options for the public to use, as well as how to contact the group that has it from 8 am - 12 pm. All in favor. UNFINISHED BUSINESS Skateboard Park Location Mr. Rogness said he discussed this with Public Works Director Sanders and a lot of the places considered earlier have already been ruled out, for instance Northland Park and the dog park area. The former City dump area is not a good option as the front section is the only place the City has to haul snow. He and Mr. Sanders came up with two ideas: 1) downtown across Second Street from Teddy Bear Park. Maybe a mural could be placed there as well; 2) the hill area at Benson Park. He would like to get a recommendation from the Commission. Councilmember Polehna said he called the professional skateboarder whom the City consulted in the past, Nicole Hause. She will be back in the area soon and is willing to meet with the Commission and relook at locations. Mr. Rogness suggested all the Commissioners visit the two possible locations, and he will explore what the next step should be, to gather input from the Commission, Nicole Hause, and possibly have a neighborhood meeting. Motion by Commissioner Lehmann, seconded by Commissioner Quie, to ask all the Commissioners to visit the two locations before the next meeting. All in favor. DISCUSSION ITEMS Commission Member Updates Councilmember Polehna reported that the City Council approved a referendum for the November ballot about a local sales tax. The funds raised by the tax, if approved by the voters, will be added to the $6 million from the State to complete the waterfront projects including Lumberjack Landing, riverbank stabilization, shoddy mill, gazebo, public dock and boat launch. Staff Updates Mr. Rogness stated that a flood wall has been built downtown and jersey barriers have been placed. The City is working with the Lumberjack Days organizer to move the event out of Lowell Park. He gave park updates and stated 291 diseased trees are being replaced. Commissioners Larson and Haveles asked that Mr. Rogness confirm that all permanent bathrooms have changing tables. Councilmember Polehna asked about repairs to the bandshell at Pioneer Park, and Mr. Rogness said the project is set for next year or the year after. For now, cosmetic repairs are being done. Mr. Rogness described a recent commemoration ceremony involving two families who donated for tree replacement downtown in memory of loved ones. ADJOURNMENT Motion by Commissioner Quie, seconded by Commissioner Larson to adjourn. All in favor. The meeting was adjourned at 8:13 p.m. Page 2 of 3 Parks and Recreation Commission Meeting June 24, 2024 Dan Macswain, Chair ATTEST: Chad Rogness, Parks Superintendent Page 3 of 3 i water THE BIRTHPLACE OF MINNESOTA DATE: July 22, 2024 TO: Parks and Recreation Commission FROM: Chad Rogness, Parks Superintendent SUBJECT: 5-year Capital Improvement Plan (2025 — 2029) BACKGROUND On a regular basis the City of Stillwater staff updates the 5-year Capital Improvement Plan (CIP). Public Works Parks staff has recently been updating the attached plan to be submitted to City Administration. Attached is this year's schedule for the budget review and approval process. The schedule is also extended to 10-years for long term planning. DISCUSSION The 5-year CIP is updated every year, the budget process for 2025 will continue throughout the year with a budget hearing at the City Council meeting in August. Staff would like the Parks and Recreation Commission to discuss the Capital Improvement Plan and provide input and/or recommendations to staff. ACTION REQUESTED The Parks and Recreation Commission should review and discuss the 5 Year CIP and make recommendations to staff. Parks 2025 2026 2027 2028 2029 Total 2030 2031 2032 2033 2034 Total Equipment Zero Turn Mower Replacements (#33) $ 8,000.00 $ 8,000.00 $ 8,000.00 $ 24,000.00 $8,000.00 $8,000.00 $ 40,000.00 Utility Vehicle -Field Groomer (#42) $ 40,000.00 $ 40,000.00 $ 40,000.00 Snowblowersfor Tractors $ 13,000.00 $ 14,000.00 $ 27,000.00 $ 27,000.00 Ground Master Mower $ 125,000.00 $ 125,000.00 $ 125,000.00 Bobcat 72" Mower Attachment (# 37-A5) $ 10,000.00 $ 10,000.00 $ 10,000.00 Stake Truck(#20) $ 100,000.00 $ 100,000.00 $ 100,000.00 Skidsteer W/ Tracks (Utilities) $ 75,000.00 $ 75,000.00 $ 75,000.00 Zero Turn Mower 96" (#45) $ 40,000.00 $ 40,000.00 $ 40,000.00 Ground Sweeper(#56) $ 25,000.00 $ 25,000.00 $ 25,000.00 Box Scraper (#41-A3) $ 5,000.00 $ 5,000.00 $ 5,000.00 Broom Replacement(#41-A2)(#37-A2)(#41-A7) $ 7,500.00 $ 7,500.00 $7,500.00 $10,000.00 $ 25,000.00 Flail Mower- Wing (#41-A1) 25,000.00 $ 25,000.00 $ 25,000.00 Tractor Replacements (#41, 46, 47, 55) 100,000.00 $ 100,000.00 $100,000.00 $50,000.00 $ 250,000.00 1-Ton Truck Replacement(#66) 0,000.00 $ 130,000.00 $ 130,000.00 Auger(#52-A2) $ 7,500.00 $ 7,500.00 $ 7,500.00 Pickup Crew Cab Replacement (#19) $ 50,000.00 $ 50,000.00 $ 50,000.00 Tiller (#55-A1) $ 7,500.00 $ 7,500.00 $ 7,500.00 Toolcat Replacement(#37) 65,000.00 $ 65,000.00 $ 65,000.00 Landscape Trailer- Mowing (#110-T) Ilk $ - $15,000.00 $ 15,000.00 V-Blade 72" Snowplow (#37-A4) $10,000.00 $ 10,000.00 Seeder Attchment(#41-A4)(#46-A3) $15,000.00 $10,000.00 $ 25,000.00 Fertilizer Spreader (#41-A6) $25,000.00 $ 25,000.00 Top Dresser/ Aerator (#42-A1)(#46-A2) $7,500.00 $10,000.00 $ 17,500.00 F350 4x4 Pickup (#10) $50,000.00 $ 50,000.00 Gator UTV(#11) $40,000.00 $ 40,000.00 F150 Pickup (#22 & 21) $40,000.00 $ 40,000.00 Facility Improvements Replace Play Structures (Add ADAT.H,Sspamt.ly) $ 150,000.00 $ 160,000.00 $ 160,000.00 $ 180,000. $ 180,000.00 $ 830,000.00 $ 830,000.00 Playground Trail Access $ 45,000.00 $ 50,000.00 $ 55,000.00 $ 60,000.00 $ 65,000.00 $ 275,000.00 $ 275,000.00 Pioneer Park Bandshell Repair and Painting $ 120,000.00 $ 120,000.00 $ 120,000.00 Pioneer Park Sidewalk $ 75,000.00 $ 75,000.00 $ 75,000.00 Washington Park Pavers $100,000.00 $ 100,000.00 Skateboard Park $ - $100,000.00 $ 100,000.00 Northland Court Improvement $ 150,000.00 $-.11111111IS0,00940L $ 150,000.00 Boutwell Cemetery limpmvemencsl I $ 75,000.00 $ 75,000.Oq $ 75,000.00 Trail Replacement Projects $ 150,000.00 $ 150,000.00 $ 150,000.00 $ 450,000.00 $ 450,000.00 Park Restroom Facility Repairs $ - $ 20,000.00 $ 25,000.00 $ 45,000.00 Lowell Park Gazebo to Sunrise Parking Lot $ 125,000.00 $ 125,000.00 $ 125,000.00 Field Lighting Improvements $ 75,000.00 $ 75,000.00 $ 75,000.00 Park Shelter Replacement $ - $60,000.00 $ 60,000.00 Replace MCKusick Fishing Pier $ 50,000.00 $ 50,000.00 $ 50,000.00 Irrigation Upgrade $ 90,000.00 $ 90,000.00 $ 90,000.00 Ballfield Fence Projects i $ - $40,000.001 $40,000.00 $ 80,000.00 TOTAL for Parks $ 376,000.00 $ 445,000.00 $ 702,000.00 $ 832,500.00 $ 823,000.00 1 $ 3,178,500.00 $207,500.001 $125,500.00 $220,000.00 $98,000.00 $140,000.00 $3,969,500.00 gym® �ffmll -. ■ r A , IV ��'' ,,t+t �`�a•�,�1!-,� ; b'j� �„�'�' yi�'�� 4n Fji� � A`�'��i � '�� r`�` -n a �I �4 �%�i '"s".� � � � �'� F� i �� "�x;c�. �s,��:� �° �q'.�`; �' `�' xsr1� . X�eif � �` ��a°L �"►�`�.z �� '� ��VPt�'l��F ��-m ,�qF`1'.� \ J .i.�'� ,,��gj�aa.=>'7F .��a July 12,2024 Dear Mr. Odebrecht and Shawn Sanders, Thank you for your quick responses to my inquiry. Now I understand the details of the city's arrangement with the Stillwater Pickleball Group. It is my understanding that many of the players of this group come from outside the Stillwater municipality. The joining fee is $20/yearly. They have access to the newer Northland courts at the preferred times of the day leaving the hottest parts of the day for the other pickleball groups that have since developed. It does not seem fair to the other groups that this specific group is allowed to reserve the courts. If this policy continues to be allowed then it is only fair to allow the many other groups to reserve court time. With the number of groups that are out there now, there would be no court time available for friends and families to play. I don't think you realize the enormity of the different groups that are now playing in Stillwater and how this special privileged group has been given the power to dominate the best courts at Northland, and force players to follow their rules of play. The number of hours this group has reserved 6 days a week and twice a day is no longer feasible. The arrangement the city has with the group may have worked well in the infancy stage of the explosion of pickleball, however, as Shawn has stated, pickleball continues to grow enormously every year here in Stillwater and the Stillwater Parks should not give preference to this group anymore. Our parks should be available to be enjoyed by all our Stillwater taxpayers anytime of the day at whatever park is most convenient for them. All the courts should be 1st come 1st serve with a limit of play time posted if others are waiting to play to avoid further problems within our Stillwater community. Not all courts at the parks should be allowed to be reserved. am not sure if you are aware, but this group has tried this same method at the Pony Activity Center which worked well initially, but as pickleball has grown enormously and skill levels varied, this did not work anymore and it became a big headache for the staff. So, the Pony Activity Center went back to 1st come 1st serve, allowing their Stillwater residents to have 1st dibs on the courts before allowing non-residents on the courts. They also allowed some court reservations at limited times on certain days of the week for $15/hour and can be reserved for a maximum of 2 hours. Not all courts can be reserved. This solved their problem that was becoming a big headache. This got them out of the middle of huge pickleball disputes regarding residents and non- residents, specific rules, court time and varied skill levels of play. It surprised me that this pickleball group that is collecting $20/yearly from their players was not paying a reservation fee. It is time the city reevaluates this current policy and either remove or severely amend it/update it so all pickleball groups are treated equally and fairly. There are only a few months out of the year that we can enjoy our pickleball courts. and other pickleball groups in the city look forward to your thoughts and response to our concerns regarding this matter. Sincerely, Peggy Gora 11 -NP404 * qp 4ml 1 IN You and a guest are invited to the City of Stillwater Annual Boards and Commissions Picnic Social Hour at 5 pm Picnic at 5:30 pm Pioneer Park 515 North 2ND Street Stillwater, MN Please RSVP by August 8th to stillwatera stillwatermn. gov or call 651-430-8800 4 4