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HomeMy WebLinkAbout2024-05-21 CC Agenda Packet11 Jw�lr 216 41h Street N, Stillwater, MN 55082 651-430-8800 The Birthplace of Minnesota www.stillwatermn.gov AGENDA No Change CITY COUNCIL MEETING to Agenda May 21, 2024 REGULAR MEETING 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. RECOGNITIONS OR PRESENTATIONS 1. Proclamation — Phil Johnson, former Stillwater Soccer Coach 2. Library Board of Trustees Presentation 3. Certificate of Appreciation for Todd Gardner (Joint Cable Commission) V. OPEN FORUM — open forum allows the public to address council on subjects which are not part of the meeting. Council may take action, reply or give direction to staff. Please limit your comments to 5 minutes or less. VI. STAFF REPORTS 4. Public Works Director 5. Police Chief 6. Fire Chief 7. Finance Director 8. Community Development Director 9. City Clerk 10. City Attorney 11. City Administrator VII. CONSENT AGENDA — these items are considered routine and will be enacted by one motion with no discussion. Anyone may request an item to be removed from the consent agenda and considered separately. 12. May 7, 2024 Workshop and Regular Meeting Minutes 13. Payment of Bills 14. 411 of July Celebration Event 15. Conditional Use Permit Amendment and Encroachment Agreement for 232 Main St N — Resolution 16. Lawn Care and Snow Removal Abatement Services Agreement 17. Maryknoll Lift Station Improvement Project Temporary Construction Easement and Memorandum of Understanding — Resolution 18. Preliminary Plat and Final Plat for 1904 51" Street N — Resolution 19. Short Term Home Rental License for 1133 Nightingale Blvd 20. Sidewalk Saw Cutting Agreement 21. Temporary Liquor License for Stillwater Public Library Foundation 22. Washington Avenue Frontage Road Project Engineering Services Agreement Vill. PUBLIC HEARINGS — None IX. UNFINISHED BUSINESS X. NEW BUSINESS 23. Downtown Lighting Improvement Equipment Supply Bid Award and Agreement — Resolution 24. Lumberjack Days 2024 Event Agreement and Temporary Liquor License XI. COUNCIL REQUEST ITEMS XII. ADJOURNMENT 11 ater, w THE BIRTHPLACE OF MINNESOTA DATE: May 21, 2024 TO: Honorable Mayor and City Councilmembers FROM: Sarah Erenberg, Senior Account Clerk SUBJECT: Payment of bills A list of bills in the amount of $585,009.52 has been sent to the Mayor and City Council Members to approve for payment. �l Water T H E B I R T H P L A C E O F M I N N E S O TA DATE: May 21, 2024 TO: Honorable Mayor and City Council FROM: Ben Gutknecht, Planning Manager SUBJECT: Case No. 2024-012: Preliminary Plat and Final Plat (Frankie Valley): 1904 5t" Street North BACKGROUND The Applicant, Frankie Peterson, is seeking approval of a Preliminary Plat and Final Plat (Frankie Valley) to facilitate the splitting of one existing lot into two new lots. The Property is located at 1904 5t" Street North and regulated by the RA (Single-family) Zoning District and Neighborhood Conservation Design Review District. The existing property takes its access from Willow Street which is deficient in right-of-way size. As part of this Plat the applicant will be dedicating approximately 1,450 square feet of right-of-way to Willow Street. Due to the required right-of-way dedication the applicant must move forward with the subdivision via Plat process. Staff would like to note that the Council Packet has been updated to show a modified Plat. The Plat has been modified to remove the existing 10- foot Drainage/Utility Easement and simply show the 15-foot dedicated roadway area. The existing Easement will be vacated by the City at a subsequent meeting. This is to simplify the Plat document and underlying legal documents that make up "Willow Street' and will not change the current area dedicated as roadway. The Planning Commission held a Public Hearing on April 24, 2024. Details of the proposal can be found in the attached Report to Planning Commission. RECOMMENDATION The Planning Commission recommends approval of the request with conditions outlined in the attached resolution for approval. ACTION REQUESTED Motion to adopt the Resolution approving the Plat creating two lots in the RA (Single - Family) Zoning District with the conditions outlined in the attached resolution at 1904 5tn Street North. SLOPE ANALYSIS DENOTES SLOPE AREAS OF 25% OR GREATER DENOTES SLOPE AREAS OF 25% OR GREATER WITH A HORIZONTAL DISTANCE OF 50' OR GREATER LEGEND: FOUND MONUMENT FIRE DEPT. CONNECTION O SET 112" IRON PIPE HYDRANT MARKED RLS NO. 25718 Qo CURB STOP ry CABLE TV PEDESTAL WATER WELL UE AC AIR CONDITIONER O WATER MANHOLE ury 0 ELECTRIC MANHOLE wn WATER METER uF ELECTRIC METER ® POST INDICATOR VALVE Ur EP ELECTRIC PEDESTAL X WATER VALVE ou er ELECTRIC TRANSFORMER O BOLLARD uc LIGHT POLE FLAG POLE GUY WIRE �g MAIL BOX » -(D- POWER POLE TRAFFIC SIGN I OG GAS MANHOLE 0 UNKNOWN MANHOLE —x x El GAS METER UNDERGROUND ELECTRIC UNDERGROUND CABLE TV UNDERGROUND FIBER OPTIC UNDERGROUND TELEPHONE OVERHEAD UTILITY UNDERGROUND GAS SANITARY SEWER STORM SEWER WATERMAIN FENCE CURB [TYPICAL] ie SOIL BORING 0 TELEPHONE MANHOLE TRAFFIC SIGNAL ® TELEPHONE PEDESTAL c CONCRETE SURFACE <';< *e..�,.;y='. ca SANITARY CLEANOUT CONIFEROUS TREE Oo SANITARY MANHOLE ® 0 CATCH BASIN BITUMINOUS SURFACE or DECIDUOUS TREE ® or ® STORM DRAIN ® FLARED END SECTION O STORM MANHOLE (S.T.N. N0. q DELLWOOD HAZEL ST. W. WILLOW ST. SITE TZ �z POPLAP- ST. W. z z � C) z N co 1fl NOT TO SCALE VICINITY MAP SEC. 37, TWP. 30N, RNG. 20W, WASHINGTON COUNTY, MN D+U PROPOSED DRAINAGE AND UTILITY EASEMENTS ARE SHOWN AS THUS: (NOT TO SCALE) 5 i JL 5 --101—J 11— �10 — BEING 10 FEET IN WIDTH AND ADJOINING STREET LINES AND BEING 5 FEET IN WIDTH AND ADJOINING LOT LINES UNLESS OTHERWISE SHOWN ON THE PLAT. ,\ RIGHT OF WAY NOTE r EXISTING 10' DRAINAGE, UTILITY AND ROADWAY EASEMENT PER DOCUMENT NO. 3487892 IS SHOWN ON THIS SURVEY. AS PART OF THE SUBDIVISION OF THIS PARCEL THE CITY HAS REQUESTED AN ADDITIONAL 5' OF ROADWAY BE DEDICATED ON THE PROPOSED PLAT OF FRANKIE VALLEY PER E-MAIL DATED 3-21-24 FROM THE CITY PLANNING DEPARTMENT. DEVELOPEMENT DATA + ZONED: RA BUILDING SETBACKS: FRONT = 30' ese SIDE = 10' BUILDING SETBACK LINE REAR = 2 5' MAX 30% LOT COVERAGE TOTAL PARCEL AREA = 39,963 SQ. FT. PROPOSED LOT 1 = 21,661 SQ. FT. AREA OVER 24% SLOPES = 7,135 SQ.FT. AREA OVER 24% SLOPES OVER A HORIZONTAL DISTANCE OF 50' = 3,271 SQ.FT. PROPOSED EXISTING IMPROVEMENTS ON LOT 1 = 2,917 SQ.FT. / 1 3.5% PROPOSED LOT 2 = 13,952 SQ. FT. AREA OVER 24% SLOPES = 2,379 SQ.FT. AREA OVER 24% SLOPES OVER A HORIZONTAL DISTANCE OF 50' = 0 SQ.FT. EXISTING R/W EASEMENT = 2,900 SQ.FT. PROPOSED ADDITIONAL R/W =1,450 SQ.F.T TOTAL R/W = 4,350 SQ.FT. LEGAL DESCRIPTION: PER WARRANTY DEED DOC. NO. 909012 All that part of the Northwest 1 /4 of Section 21, Township 30 North, Range 20 West, described as follows: Beginning on a line produced 350.00 feet west of the east line of said Northwest Quarter and running parallel thereto at a point 180.00 feet north of the south line of said Northwest Quarter; thence north on said parallel line 138.00 feet; thence west at right angles 290 feet; thence south parallel with the East line 137.61 feet, more of less, to the northerly line of south 180.00 feet of said Northwest Quarter of Section 21 ; thence easterly along said northerly line 290.00 feet, more or less, to the Point of Beginning. Subject to the right of way of the public road locally know as Willow Street along the northelry line thereof. TITLE NOTES: 1 . Drainage, Utility and Roadway Easement per Document No. 3487892. (AS SHOWN ON SURVEY) other easements may exist that are not shown. AREA: + TOTAL AREA AS SHOWN = 39,963 SQ.FT. INCLUDING 2,900 SQ.FT. OF EXISTING ROADWAY EASEMENT. SURVEY NOTES: + 1. BEARINGS ARE BASED ON THE WASHINGTON COUNTY COORDINATE SYSTEM NAD 1983. 2. UNDERGROUND UTILITIES SHOWN PER PLANS PROVIDED BY THE CITY OF STILLWATER ENGINEERING DEPARTMENT. 3. THERE MAY SOME UNDERGROUND UTILITIES, GAS, ELECTRIC, ETC. NOT SHOWN OR LOCATED. 4. CONTOURS AND SPOT ELEVATIONS SHOWN FROM TOPOGRAPHY SURVEY AS SHOWN ON SURVEY PROVIDED BY STACK LAND SURVEYING NOVEMBER 1 7TH, 2006. FIELD VERIFIED BY CORNERSTONE LAND SURVEYING, INC ON 3-22-24. EXISTING IMPROVEMENT AREAS: + HOUSE = 1 399 (IN SQUARE FEET) DECKS = 463 SIDEWALK = 175 DRIVEWAY = 734 WALLS = 14 SHED = 132 TOTAL IMPROVEMENTS = 2917 SQ.FT. = 9.4% (% OF EXISTING PARCEL AREA LESS ROAD EASEMENT) NOT INCLUDED STREET IMPROVEMENTS INSIDE THE PROPSOED 1 5' RIGHT OF WAY LINE OF WILLOW STREET. CALL BEFORE YOU DIG! Gopher State One Call VTWIN CITY AREA: 651-454-0002 TOLLFREE: 1-800-252-1166 0 20 40 %7" FR^N K1 E VALLEY PRELIMINARY PLAT CONTACT: Frankie Peterson frankelypete@gmail.com 651-354-7888 OWNER: KAREN AN N KRAM ER 1904 5TH ST. N STILLWATER, MN 55082 COUNTY/CITY: WASH 1 NGTON C O U IV TY <-- I O F ST 1 L LWAT E F2 REVISIONS: + DATE REVISION 3-25-24 PRELIMINARY ISSUE 5-20-24 REVISED CERTIFICATION: + I hereby certify that this plan was prepared by me, or under my direct supervision, and that I am a duly Licensed Land Surveyor under the laws of the state of Minnesota. Dante L. Thurmes Registration mber: 25718 Date:__3 _25 _24 PROJECT LOCATION: l �04 5TH ST_ N _ PID#2103020240019 Suite #200 1970 Northwestern Ave. Stillwater, MN 55082 Phone 651.275.8969 dan@cssurvey net CORNERSTONE LAND SURVEYING, INC. + FILE NAME SURV028A PROJECT NO. ZZ02028A PRELI M I NARY PLAT FRANKIE VALLEY i vJ M i o 0 O 12' WIDE STRIP OF LAND 1 ; CONVEYED TO THE CITY Of- STILLWATER PER DOCUMENT NO. 34g0137. i N89040'47"E r — r — A / r \ n / \ l l A r \ r \ l —l— l / \ n / / V L/ / I \/ / / / I L/ L/ / / / l / / V N 1/4 CORNER OF SEC. 21, T30, R20 FOUND WASHINGTON COUNTY STONE MONUMENT. I ----------- 50---------- W Irn� N U N O VL O cr) 2 0 Dzo N89°36'08"E I 349.84 I — - I cl� o CQ~ -z �D cp N �o NO Cn i S 1/4 CORNER OF SEC. 21, T30, R20 FOUND SURVEY NAIL OVER CAST IRON MONUMENT I I I ly I I �y ►----------- 50---------- KNOW ALL PERSONS BY THESE PRESENTS: That Karen Ann Kramer, a single person, fee owner of the following described property situated in the County of Washington, State of Minnesota, to wit: All that part of the Northwest 1/4 of Section 21, Township 30 North, Range 20 West, described as follows: Beginning on a line produced 350.00 feet west of the east line of said Northwest Quarter and running parallel thereto at a point 180.00 feet north of the south line of said Northwest Quarter; thence north on said parallel line 138.00 feet; thence west at right angles 290 feet; thence south parallel with the East line 137.61 feet, more of less, to the northerly line of south 180.00 feet of said Northwest Quarter of Section 21 ; thence easterly along said northerly line 290.00 feet, more or less, to the Point of Beginning. Have caused the same to be surveyed and platted as FRANKIE VALLEY and does hereby dedicate to the public for public use forever the public way and also dedicate the easements created by this plat for drainage and utility purposes only. In witness whereof said Karen Ann Kramer, a single person, has hereunto set her hand this ----------- day of _____________________ , 2024. By------------------ Karen Ann Kramer STATE OF -------------------- COUNTY OF ----------------- The foregoing instrument by Karen Ann Kramer, a single person, was acknowledged before me on this _______ day of --------------- 2024. (signature) ------------------------------- (print) Notary Public ________________ County, Minnesota My Commission Expires January 31, 202---. I, Daniel L. Thurmes, do hereby certify that I have surveyed and platted or directly supervised the surveying and platting of the property described on this plat as FRANKIE VALLEY; that I am a duly Licensed Land Surveyor in the State of Minnesota; that this plat is a correct representation of the boundary survey; that all mathematical data and labels are correctly designated on this plat; that all monuments depicted on the plat have been correctly set; that all water boundaries and wet lands as of this date, as defined in Minnesota Statutes Section 505.01, Subd. 3, are shown and labeled; and all public ways are shown and labeled on this plat. Dated this --------- day of -------------------, 2024. PLANNING AND ZONING COMMISSION OF THE CITY OF STILLWATER The foregoing plat of FRANKIE VALLEY was approved and accepted by the Planning and Zoning Commission of the City of Stillwater, Minnesota, this ---------day of----------------- 20----- By-------------------------------------- its Chairperson By ---------------------------------------- its Secretary CITY COUNCIL OF THE CITY OF STILLWATER This plat of FRANKIE VALLEY was approved by the City Council of the City of Stillwater, Minnesota, this _________day of__________________, 202___ and hereby certifies compliance with all requirements as set forth in Minnesota Statutes, Section 505.03, Subd. 2. By------------------------------------- - Mayor By------------------------------------------- Clerk WASHINGTON COUNTY SURVEYOR Pursuant to Chapter 820, Laws of Minnesota, 1971, and in accordance with Minnesota Statutes, Section 505.021, Subd. 11, this plat has been reviewed and approved this ------- day of --------------, 2024. By---------------------------- Washington County Surveyor NAF WASHINGTON COUNTY AUDITOR/TREASURER Pursuant to Minnesota Statutes, Section 505.021, Subd. 9, taxes payable for the year 2024, on the land hereinbefore described, have been paid. Also pursuant to Minnesota Statutes, Section 272.12, there are no delinquent taxes and transfer entered, on this --------- day of -------------------- 2024. By ________________________________Washington County Auditor/Treasurer By---------------------------------------- Deputy WASHINGTON COUNTY RECORDER Document Number --------------_ I hereby certify that this instrument was recorded in the Office of the County Recorder for record on this ------- day of ----------------- 202-- at ------------------ o'clock M., and was duly recorded in Washington County Records. By--------------------------- Washington County Recorder By-------------------------------------------- Deputy ------------------------------------------ Daniel L. Thurmes, Licensed Land Surveyor, CS T N N0. q THE ORIENTATION OF THIS BEARING SYSTEM IS BASED Minnesota License No. 25718 C)ELLWOOD RC), N. UPON THE NORTH - SOUTH QUARTER LINE OF SECTION DRAINAGE AND UTILITY EASEMENTS 21, TOWNSHIP 30, RANGE 20, WHICH IS ASSUMED TO STATE OF MINNESOTA ARE SHOWN AS THUS: V ��� HAVE THE BEARING OF S00°22'28"E. COUNTY OF WASHINGTON (NOT TO SCALE) I , The foregoing Surveyor's Certificate was HAZEL ST. W. acknowledged before me on this --------- day of 5 it WILLOW 1 o DENOTES SET 1 /2 INCH X 18 INCH IRON PIPE MARKED 40 5 ST. R.L.S. 25718 UNLESS OTHERWISE INDICATED. NORTH ---------------- ---, 2024, by Daniel L. Thurmes, SITE z z 10 10 • DENOTES FOUND 112 INCH IRON PIPE WITH NO CAP Licensed Land Surveyor. — — —� — L — — — POPLAR ST. W. cnn UNLESS OTHERWISE SHOWN. 0 20 40 z Suite #200 z DENOTES FOUND WASHINGTON COUNTY MONUMENT AS NOTED. (signature) %hne ern Ave. L �� 55082 BEING 10 FEET IN WIDTH AND ADJOINING � STREET LINES AND BEING 5 FEET IN WIDTH 1395.68 DESC. DENOTES DIMENSIONS AS RECITED IN THE DEED LEGAL DESCRIPTION. -------------------------------------------- 5.8969 AND ADJOINING LOT LINES UNLESS NOT TO SCALE: 1 INCH = 20 FEET (print) ssurvey SCALE OTHERWISE SHOWN ON THE PLAT. 1395.68 MEAS. DENOTES MEASURED DISTANCE. SCALE IN FEET net — Notary Public, VICINITY MAP Dakota County, Minnesota My Commission Expires January 31, 2025 SEC. 31, TWP. 30N, RNG. 20W, WASHINGTON COUNTY, MN CORNERSTONE LAND SURVEYING, INC. r k7Celebrations4y # of Units/Days Price per Unit/Day Total Fee Event Application Fee 1 $100.00 $100.00 Event Setup Fee 1 $500.00 $500.00 Event Base Fee 3 $500.00 $1,500.00 Traffic Control Parade- Over 4 Hours 1 $1,000.00 $1,000.00 Hydrant Connection Fee 1 $70.00 $70.00 Liquor License 3 $1,000.00 $3,000.00 Food Service Vendors- 11+ vendors 3 $200.00 $600.00 Security Deposit (On File) 1 $1,000.00 $1,000.00 Total Fees $7,770.00 Paid 2 days of Liquor permit 2 $25.00 50:00� Balance Due $7,720.00 # of Units/Days Price per Unit/Day Total Fee Event Application Fee 1 $100.00 $100.00 Event Setup Fee 1 $500.00 $500.00 Event Base Fee 3 $500.00 $1,500.00 Traffic Control Parade- Over 4 Hours 1 $1,000.00 $1,000.00 Hydrant Connection Fee 1 $70.00 $70.00 Liquor License 3 $1,000.00 $3,000.00 Food Service Vendors- 11+ vendors 3 $200.00 $600.00 Parking Lot 2 (South half) 4 $200.00 $800.00 Parking Lot 2 (North half) 4 $200.00 $800.00 Parking Lot 4 4 $200.00 $800.00 Parking Lot 5 4 $200.00 $800.00 Parking Lot 8B 4 $200.00 $800.00 Parking Lot 9 4 $200.00 $800.00 Parking Lot 10 4 $200.00 $800.00 Security Deposit 1 $1,000.00 $1,000.00 Total Fees $13,370.00 Paid 2 days of Liquor permit 2 $25.00 0 -' Balance Due $13,320.00 lJwr The Birthplace of Minnesota 216 41h Street N, Stillwater, MN 55082 651-430-8800 www.stillwatermn.gov AGENDA CITY COUNCIL MEETING May 21, 2024 REGULAR MEETING 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. RECOGNITIONS OR PRESENTATIONS 1. Proclamation — Phil Johnson, former Stillwater Soccer Coach 2. Library Board of Trustees Presentation 3. Certificate of Appreciation for Todd Gardner (Joint Cable Commission) V. OPEN FORUM — open forum allows the public to address council on subjects which are not part of the meeting. Council may take action, reply or give direction to staff. Please limit your comments to 5 minutes or less. VI. STAFF REPORTS 4. Public Works Director 5. Police Chief 6. Fire Chief 7. Finance Director 8. Community Development Director 9. City Clerk 10. City Attorney 11. City Administrator VII. CONSENT AGENDA — these items are considered routine and will be enacted by one motion with no discussion. Anyone may request an item to be removed from the consent agenda and considered separately. 12. May 7, 2024 Workshop and Regular Meeting Minutes 13. Payment of Bills 14. 411 of July Celebration Event 15. Conditional Use Permit Amendment and Encroachment Agreement for 232 Main St N — Resolution 16. Lawn Care and Snow Removal Abatement Services Agreement 17. Maryknoll Lift Station Improvement Project Temporary Construction Easement and Memorandum of Understanding — Resolution 18. Preliminary Plat and Final Plat for 1904 51" Street N — Resolution 19. Short Term Home Rental License for 1133 Nightingale Blvd 20. Sidewalk Saw Cutting Agreement 21. Temporary Liquor License for Stillwater Public Library Foundation 22. Washington Avenue Frontage Road Project Engineering Services Agreement Vill. PUBLIC HEARINGS — None IX. UNFINISHED BUSINESS X. NEW BUSINESS 23. Downtown Lighting Improvement Equipment Supply Bid Award and Agreement — Resolution 24. Lumberjack Days 2024 Event Agreement and Temporary Liquor License XI. COUNCIL REQUEST ITEMS XII. ADJOURNMENT (fitp of *tiCCmater, Minnesota WHEREAS, Philjohnson: started his coaching career in 1981 and climbed his way to success as the Ponies head soccer coach for 32 seasons with the following accomplishments: • .Minnesota's Coach of the year 1996; • .NationaCHigh Schoollarge School Coach of the year 1997; • -Minnesota State High School Soccer Coaches .association Hall of ,Fame 1997; • 7ony Sanneh Foundation's Lifetime .achievement Award 2012; • .Minnesota youth Soccer .association Mall of Fame 2013; • St. Croix Valley Syorts Wall of Fame 2017; • Led the Ponies to 17 conference titles and 16 section championships; • Built Stitltivater High School Boy's Soccer Team into one of the state's most consistent winners; • Career record451-156-64 • Phil has been an instrumental leader with -Minnesota Youth Soccer .association as an author for coaching curriculum; WHEREAS, Phil Johnson was most recently inducted to the -Minnesota State High SchoolLeague Mall of Fame on Sunday, .april14rh, 2024 for his service and excellence and is one of six coaches from Stillwater to enter -ISHSl Hatl of Fame. NOW THEREFORE BE IT RESOLVED, that, I, led Xozlotivs(% -Mayor of the City of Stitltivater, do hereby proclaim .May 22, 2024 as -Phil Johnson Day - in the City of Stillwater in recognition of the Cfetime service to citizens of the St. Croix Talley andencourage the citizens of Stillwater to congratulate Phil and his family on his accomplishments. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Stillwater to be affixed this 22nd day of May 2024. Mayor Stillwater Public Library nijr MitSion.- To connect members of our community with the power of knowledge, the possibility of new ideas, and the opportunity to engage with one another -W J� jig Dverv-IF • Accomplishments • Impact • Connection & Civic Engagement Education & Lifelong Learning Programs & Services for All • Community Support • The Future • Questions & Thank You 353,354 physical items checked out 79,49] e-materials borrowed Highlight ' Received Stillwater Heritage Preservation Commission Award ' Nominated for a Stillwater Human Rights award for work in the children's area Digitized over 77,000 pages of local newspapers from 1870-1926 Hosted We Are Water MN exhibit on the science, history, and culture of water 287 programs & activities 18y861 participating adults, teens, and children 6y930 new items added to physical collection 81% of circulation is from physical items 2,541 volunteer hours 0 A Stillwater Asset AM AM WI- M 7 k, Y. if Programs & Services for All Stillwater Public Library i . nnnection B Stillwater Public Library is a community hub to meet, work, and play - fostering social connections and civic participation that are essential to a thriving local economy. 2023 Highlights: • 160 groups held over 500 meetings at the library • 60 adult & teen volunteers gave 2,500 hours of time Judy's Story �J. Stillwater Public Library Education Lifelong Learning Avow �I Stillwater Public Library Olivia's Story C Stillwater Public Library _rA programs a Rls for A Stillwater Public Library programs and services enhance the community by providing cultural enrichment, nurturing social connections, and attracting visitors who often support local businesses. �T 20.000 1a. M 16.000 14.000 12.= 10.000 a o00 6 000 4 000 2 000 0 Program Participation (2002-2023) 2002 2003 200A 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2012 2019 2020 2021 2022 2023 2023 Operating Support The City funded: • Library staffing for Monday -Saturday • Building maintenance and utilities • Equipment, supplies and services • SS% of new materials purchased for users to borrow • Masonry restoration (capital budget) 18.8% Gifts & Income* *includes gifts from Gifts from Foundation, Friends and donors funded: Foundation, Friends, • 45% of new materials purchased for users to borrow and in -kind volunteer hours • Library staffing on Sundays • Youth Services librarian (20 hrs/week) • Youth Summer Reading Program • Programs and activities for all ages • Discovery Room • Staff training • Digitization of historical newspapers Expand the library's community reach • Mailing to new Stillwater residents • Summer Tuesdays • Outreach visits to community groups Broaden learning opportunities • New Naturalist -in -Residence • Adult wellness classes • All -ages chess club • Weekly tech help sessions and access to Wi-Fi, computers, laptops, and other digital resources Preserve the building and local history • Terrace underlayment and pavers • Continued collaboration with Stillwater Heritage Preservation Commission to digitize local historical newspapers Strengthen the Foundation's legacy of support Paula Burnett Love this library =$Emil 0 Shelly Reeves Christensen You are a treasure. Thank you. James Pesce I love how you guys spread awareness! We need to keep libraries alive. 003 Amy Bancroft Schilling It's a GREAT place for my teenage daughter to do her homework because it's nice and quiet, and my husband likes to do work on his laptop! _ Thank you for having such a warm, welcoming space oviS ye-firj booms Fr019l': Moral, Aya Karen A. Monsen I just discovered that we can check out magazines on Libby!!! Yay!!! Susan Sedro It is a gem. Kristin Kadidlo Ammerman And 1 fabulous staff! Reply 002 Nancy Bartel Anderson Most beautiful library I've had the honor to enjoy. Melissa J May The library is the heart of the city 2 w Like Reply 004 �» Top fan Monika Yde Sheffer Love our Stillwater Public Library •� O9 3 `Ove 1� �.q f- e-! d ISO. \\ l� •• �I E� �R �' 1 Thank you! Thank you for your ongoing and generous support of Stillwater Public Library. Questions? Stillwater - Iftft-000 Public Library Stillwater Public Library 224 311 ST N Stillwater, MN 55082 651-275-4338 l i b ra ry.st i l l wate r m n.gov splinfo@stillwatermn.gov l water THE BIRTHPLACE OF MINNESOiA S TIL L WA TER CITY COUNCIL SERVICE AWARD On behalf of a grateful City and upon the recommendation of leading citizens, the Mayor and City Council hereby extend recognition and appreciation to J" 3 %2 yz" of 3ewice w a mwdw,% of and for outstanding service in support of the City of Stillwater's mission. E. V •OST I2LL ., ens; :�D z •: ; INNEgO���. Date of Recognition: May 21, 2024 -Z-e� k��� Ted Kozlowski, Mayor j(Water 216 4th Street N, Stillwater, MN 55082 651-430-8800 The Birthplace of Minnesota www.stillwatermn.gov CITY COUNCIL MEETING MINUTES May 7, 2024 WORKSHOP MEETING 4:30 P.M. Mayor Kozlowski called the meeting to order at 4:33 p.m. Present: Mayor Kozlowski, Councilmembers Collins, Dunker, Odebrecht, Polehna Absent: None Staff present: OTHER BUSINESS City Administrator Kohlmann City Attorney Land City Clerk Wolf Community Development Director Gladhill Finance Director Provos Fire Chief Glaser Police Chief Mueller Public Works Director Sanders IT Manager Rice Library Director Troendle MN PERA Statewide Volunteer Firefighter Retirement Plan Doug Anderson, Executive Director with MN PERA, gave presentation on statewide volunteer fire fighter retirement plan. PFA Treatment Mitigation Discussion Matt Ellingson, Water Waste Engineer at TKDA, gave presentation on PFA Option Analysis and Recommendations for the City of Stillwater. Options included interconnections with other water utilities, residential whole home or point of use filters, blending water in the distribution system, drilling new wells, keep impacted wells off, granular activated carbon water treatment. Recommendations consisted of Granular Activated Carbon Water Treatment, encourage water conservation or using Well No. 9 as a peaking well to meet demands Mayor Kozlowski requested Public Works Director Sanders to review providing communication with residents on how to preserve water and use of filtration systems. Councilmember Odebrecht suggested the Human Rights Commission look into filtration systems options for low-income families or opportunities for funding such purchases for families. Attorney Land proposed the question of having temporary water treatment units built until a more permanent option is decided on, stating the city may have other options with City Council Meeting May 7, 2024 lesser price tags. Public Works Director Sanders advised that they are looking into funding sources. Comprehensive Zoning Code Amendment Mr. Gladhill gave an update on the scope of work and primary goals for the comprehensive zoning code amendment, specifically development and making it easier to understand for staff and the public. Staff anticipates using staff resources as well as getting feedback from city council, commissions and public. STAFF REPORTS Public Works Director Sanders provided an update on Greeley St S lane closures and parking lot 8 resurfacing project. He stated the St. Croix River level has increased which resulted in road closures at Mulberry Point, end of Nelson Street and lower Loop Trail. Mr. Sanders thanked City Clerk Wolf and Councilmember Pohlena for picking out the interior colors for the Lumberjack Landing building project and a grant application has been submitted for the Shotty Mills Bergstein buildings project. Police Chief Mueller addressed the increase of graffiti in the downtown district and have identified individuals responsible; and motorcycle noise and enforcement has increased on the north end of the city. Fire Chief Glaser provided an update on staffing, community events the department is involved in, and the retiree coffee event held last week. Finance Director Provos advised the state audit for fuel tax is coming up. Community Development Director Gladhill provided an update on daily department activities such as permits and code enforcement. He also stated the Emergency Housing application has been submitted. City Clerk Wolf advised Council that Waste Management is changing days on two reycyling pickup routes; Stillwater Human Rights Commission will be holding a special event on May 29th; and new appointments and resignations on the City's boards and commissions. City Attorney Land reminded Council she will be hosting the annual boards and commission training on May 81h in the Council Chambers. City Administrator Kohlmann gave an update on the 4th of July event planning as well as Lumberjack Days event; the Management team -building sessions have concluded; and congratulated Councilmember Collins for being the 2024-2025 Teacher of the Year. IT Manager Rice stated all users now have .gov domain in email addresses, multifactor authentication has been enabled, and cyber security training is coming for staff. The IT Department is in discussion with Verizon to assist the City with emergency cell service during major events like 41h of July and Lumberjack Days. Mr. Rice is looking into grants and funding for simplifying the network between City Hall and St. Croix Rec Center. Phone system infrastructure will need updating and conversations are in process. Library Director Troendle gave updates on upcoming events, activities and reading programs. He also state a grant application in process for the terrace roof project. Mayor Kozlowski recessed the meeting at 6:31 p.m. Page 2 of 5 City Council Meeting May 7, 2024 REGULAR MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order at 7:00 p.m. Present: Mayor Kozlowski, Councilmembers Collins, Junker, Odebrecht, Polehna Absent: None Staff present: City Administrator Kohlmann City Attorney Land City Clerk Wolf Community Development Director Gladhill Finance Director Provos Fire Chief Glaser Police Chief Mueller Public Works Director Sanders PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. RECOGNITIONS OR PRESENTATIONS Proclamation - International Foreign Exchange Students Day Mayor Kozlowski read a proclamation introducing May 7th as International Foreign Exchange Students Day in the City of Stillwater. Proclamation - Stillwater Gazette's Stu Groskreutz Dav Mayor Kozlowski read a proclamation introducing May 8th as Stu Grozkreutz Day in the City of Stillwater. Stillwater Police Department Oath of Duty Presentation Police Chief Mueller conducted Oath of Duty for Sergeant Dave Wulfing and Sergeant Josh Gow. Certificate of Appreciation Mayor Kozlowski presented Certificate of Appreciation to Wally Milbrandt, Charter Commission, Heidi Presslein, Human Rights Commission and Stephanie Souter, Parks and Recreation Commission for their service. Proclamation - Building Safety Month Mayor Kozlowski read a proclamation making May 2024 Building Safety Month in the City of Stillwater. Proclamation - Arbor Day Mayor Kozlowski read a proclamation making April 26th Arbor Day in the City of Stillwater. OPEN FORUM Louise Hansen, Rivertown Commons resident, thanked council and staff for all their hard work. Page 3 of 5 City Council Meeting May 7, 2024 Rick Heidick, Sustainable Stillwater, shared upcoming activities for May's National Bike Month and suggested recommendations for maintaining a bike friendly city. Lizzie Harris, Owens Street resident, voiced biking opportunities, concerns for more safe biking infrastructure and to reduce speed limits. CONSENT AGENDA April 16, 2024 Regular Meeting Minutes Payment of Bills 2024 Sidewalk Rehabilitation Project Bid Award and Agreement - Resolution 2024-048 Amend Land Use License for Brown's Creek Restoration Project Boards & Commission Appointments Bridge the Valley Bike Rally 2024 Event Agreement Church of St. Mary Temporary Liquor License Church of St. Michael Temporary Liquor License Community Project Funding Request for Water Treatment - Resolution 2024-049 IT Cooling Unit Installation Agreement Liquor License Premise Extension for Domacin Wine Bar - Resolution 2024-050 Maryknoll Lift Station Improvement Bid Award and Agreement- Resolution 2024-051 Off -Sale Liquor License for Top Ten Liquors - Resolution 2024-052 On -Sale with Sunday Sales Liquor License for Keys Cafe Bar and Bakery - Resolution 2024-053 Pressure Washer Replacement and Installation Agreement Retail Sale of Fireworks Permit for Target Short Term Home Rental Licenses for 110 Mulberry St E and 419 Harriet St S Special Service District Sidewalk Pressure Washing Agreement Stillwater Sunrise Rotary Club Temporary Liquor License Therapeutic Massage Business Licenses and Massage Therapist Licenses - Resolution 2024-054 Tricia and The Toonies Performance Agreement Washington Conservation District Raingarden Maintenance Agreement Washington County 2024 Municipal Recycling Grant Agreements Washington County ARPA Funds Agreement Water Heater Replacement and Installation Agreement Wine & Strong Beer Liquor License for Quick Fire Pizza - Resolution 2024-055 Settlement Agreement Motion by Councilmember Odebrecht, seconded by Councilmember Junker, to adopt the Consent Agenda. All in favor. PUBLIC HEARINGS There was no public hearings. UNFINISHED BUSINESS There was no unfinished business. Page 4 of 5 City Council Meeting May 7, 2024 NEW BUSINESS There was no new business. COUNCIL REQUEST ITEMS Dine Here Dance Here - May 18 Councilmember Polehna updated Council on sold out attendance. Stillwater Human Rights Commission - Training Event May 29 Councilmember Polehna invited guests to attend the event about cultural changes. Utility Boxes Councilmember Junker explained Xcel Energy has artists painting utility boxes downtown. ADJOURNMENT Motion by Councilmember Junker, seconded by Councilmember Collins, to adjourn. All in favor. The meeting was adjourned at 7:52 p.m. Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk Resolution 2024-048, Accepting Bid and Awarding Contract For 2024 Sidewalk Rehabilitation Project (2024-03) Resolution 2024-049, Resolution in Support of Community Project Funding Environmental Protection Agency State and Tribal Assistance Grant Request to Support Water Treatment Plant Construction Resolution 2024-050, Resolution Approving the Amendment to Liquor License for Extension of Premise for Domacin LLC DBA Domacin Wine Bar At 102 2nd St S Resolution 2024-051, Accepting Bid and Awarding Contract for Maryknoll Lift Station Improvement Project (Project 2023-12) Resolution 2024-052, Approving Issuance of New Off -Sale Liquor License to Yayin Gadol LLC DBA Top Ten Liquors Resolution 2024-053, Approving Issuance of New On -Sale Liquor License with Sunday Sales to Amgar Hunn Inc. DBA Key Cafe Bar & Bakery Resolution 2024-054, Approving Issuance of Therapeutic Massage Business License and Individual Massage Therapist License for 2024 Resolution 2024-055, Approving Issuance of New Wine with Strong Beer Liquor License to Fire It Up LLC DBA Quick Fire Pizza Page 5 of 5 i water THE BIRTHPLACE OF MINNESOTA DATE: May 21, 2024 TO: Honorable Mayor and City Councilmembers FROM: Joe Kohlmann, City Administrator SUBJECT: 2024 Stillwater July 4t" Celebration Planning for Stillwater's 2024 July 4th Celebration is underway. Staff has been able to obtain commitment from previous years' music and entertainment providers. • RES Pyrotechnics will again provide the City's 4th of July fireworks for 2024. The contractor will provide all materials, equipment, licensed operators, obtain all necessary permits and obtain required liability insurance for the event. The total cost of the fireworks is $46,000. See attached contract. • St. Croix Jazz Orchestra who performs at Pioneer Park for two hours prior to the fireworks, is requesting support from the City in the amount of $3,000. • Paul Barber of BAM! Productions will provide two bands at the Lowell Park amphitheater. Captial Sons will start at 5:30 pm and Audio Circus will start at 8 pm. The cost this year will be $7,500 • Jim Coughlin with Battery I, 1 st US Artillery will provide the civil war cannons down on Mulberry Point at a cost of $2,500. Cannons will be fired four times this year at 3 pm, 4 pm, 5 pm and 7 pm. See attached performance agreement. The total cost for these fours items are $59,000. The City adopted the 2024 Special Events budget of $48,000 and also budgeted $12,000 for donations. Solicitation of donations began in March and $7,000 has been received (from Margaret River Funds and Water Street Inn). ACTION REQUESTED If Council is in favor of having fireworks for the 4t" of July, they should pass a motion approving the agreement with RES Pyrotechnics. Further, if Council wishes to have the additional activities and associated costs as noted above, then Council should pass a motion approving St. Croix Jazz Orchestra, BAM! Productions and the performacne agreement with Battery I, 1st US Artillary. Friday, May 10, 2024 City of Stillwater 216 4th Street N Stillwater, MN 55082 Ulii RES PYRO.;iz- We are delighted to design another fireworks program for the Stillwater Fourth of July Celebration on July 4, 2024. We will be incorporating the following segments into your show: Pyro Musical sound system, Opening Barrage, Main Show Body, Select Patriotic Shell, Signature Pattern Shell, Multiple Effects Barrage Cake, and Grand Finale. Our show design uses piled, stacked and multi -break shells. Our displays are electronically fired for added safety. Our quote lists the size, shell effect and quantity of shells for your fireworks display. Our show design uses piled, stacked and multi -break shells. They will be used to design the following parts of the show: • Opening Barrage • Main Show Body • Select Patriotic Shell • Signature Pattern Shell • Multiple Effects Barrage Cake • Grand Finale Understanding your vision is important to us. That's why we listen to your needs and expectations so we can create the kind of show that you've imagined. We deliver what we say we will, making sure you are satisfied. Our displays are a turnkey operation and are coordinated with your event. The entire show is electronically fired for added safety. The total cost will be $46,000.00. The fireworks costs $42,000.00 and the sound system costs $4,000.00. This total cost includes all materials, equipment, certified display operators, necessary permits, and $5 million liability insurance. We look forward to adding a little magic to the air at your event. I'm more than happy to answer any other questions you may have. We also invite you to contact the references listed in our booklet. Sincerely, Tra nasek VP Services & Sales RES Pyro 21595 286TH STREET I BELLE PLAINE, MN I P: 952-873-3113 1 INFO@RESPYRO.COM I WWW.RESPYRO.COM \a�;e RES PYR0.;,,:,z- DISPLAY CONTRACT AGREEMENT THIS AGREEMENT, made and entered into on this 10th day of May, 2024 between RES Pyro hereafter referred to as the SELLER and City of Stillwater, hereafter referred to as the BUYER. IT IS MUTUALLY AGREED BETWEEN THE SELLER AND THE BUYER AS FOLLOWS: Service Provided Date(s) Time Duration Location Event Sponsor OBLIGATIONS OF SELLER: Outdoor Fireworks Display Thursday, July 4, 2024 (rain date July 5, 2024) 10:00 pm (approximately) 18-21 minutes (depending on intensity) St. Croix River on barge, Stillwater, M City of Stillwater SELLER shall provide all materials, equipment, and personnel necessary to perform the above - mentioned display. SELLER is required and will comply with NFPA 1123, Code for Outdoor Display of Fireworks, 2018 edition and NFPA 1126, Pyrotechnics before a Proximate Audience, 2016 edition. SELLER shall provide a Certificate of Liability Insurance in the amount of $5,000,000.00 to cover the fireworks display and cleanup. BUYER shall be listed as Certificate Holder on the Certificate of Liability Insurance. All individuals/entities listed on the certificate of liability insurance will be deemed an additional insured per this contract. OBLIGATIONS OF BUYER: BUYER shall provide a suitable location for firing of the fireworks display. BUYER shall provide and cover all costs for security of the display site and cleanup beyond the launch area of the display site. TERMS AND CONDITIONS: The terms of this agreement shall begin on the day of the signing of this agreement and shall conclude upon the completion of the display. However, if before the date of the scheduled performance, the BUYER has not performed fully its obligations under the terms of this agreement or that the financial credit of the BUYER has been impaired, the SELLER may cancel this agreement at any time. In the event the BUYER does not perform fully all of its obligations herein, the SELLER shall have the option to perform or refuse to perform hereunder, and in either event the BUYER shall be liable to the SELLER for any damages, compensation or costs incurred including but not limited to attorney and court fees in addition to the compensation herein. The SELLER shall retain the right to stop or interrupt the display at any time if, in the opinion of the SELLER, conditions have become unsafe. In event of rain, fireworks may be rescheduled at a mutually agreeable date. 21595 286TH STREET I BELLE PLAINE, MN I P: 952-873-3113 1 INFO@RESPYRO.COM I WWW.RESPYRO.COM PAYMENT: Contracted amount: $46,000.00 inclusive of sales tax, if applicable. This price includes $4,000.00 for the sound equipment from Icabod Productions. Contracted amount includes fire watch and permit fee. All payments shall be paid by BUYER to and in the name of RES Pyro in the form of a company check, certified bank check, money order, or cash. CANCELLATION: In the event the BUYER cancels this agreement any time during the contract period, the SELLER shall be entitled to and receive 20% of the contracted fee for the remainder of the contract period plus compensation for any pre- and post -production costs incurred. THIS AGREEMENT is the whole agreement of the parties' above named. No representation inducement or agreement has been given by one to the other to enter into this agreement other than expressly set forth herein. This agreement shall not be altered, modified, or amended except in writing by a duly authorized officer of each party. IN WITNESS WHEREOF, the parties hereunto set their names on the day and year listed below. CONTRACT VALID WHEN SIGNED BY AUTHORIZED PERSONS. BUYER: Title: Signature: Date: SELLER: Tracy Vanasek - RES Pyro Title: VP Services & Sales Signature: Date: 5/10/2024 1` Al y+ '024 10102 7152r.33q 2 4 5erVICCAg811Cy p.42 wn of'TwoTbOvmnd Fiat add veftys o .::::. �l Water T H E B I R T H P L A C E O F M I N N E S O TA DATE: May 21, 2024 TO: Honorable Mayor and City Council FROM: Ben Gutknecht, Planning Manager SUBJECT: Case No. CD 2024-014 — Conditional Use Permit Amendment for Outdoor Saunas and Storm Sewer Easement Encroachment Agreement: 232 Main Street North BACKGROUND The Applicant, Hotel Crosby, is requesting an Encroachment Agreement and Amendment to a Conditional Use Permit (Case No. 2016-40) for the installation/operation of a sauna experience, consisting of three (3) semi -permanent buildings at 232 Main Street North: • Two (2) sauna structures • One (1) check-in/changing building • Associated cold plunge located at 232 Main Street North. Conditional Use Permit Amendment The proposed buildings will be located behind Hotel Crosby (between the hotel and parking ramp) situated along the existing patio space. The site will also include cold plunges, a check in area, and changing area. The saunas will be accessible to both the public and guests of the hotel. The Heritage Preservation Commission reviewed and approved the proposed design on April 17, 2024. The Planning Commission held a Public Hearing on April 24, 2024 and recommend approval of the conditional use permit amendment to the City Council. Details of the proposal can be found in the attached Report to Planning Commission. In respect to the proposed configuration, there are two additional regulatory items that Staff wanted to note for the Council's information. This configuration has potential conflicts with Building Code requirements related to fire rating/building separation with the adjacent parking lot. The applicant has provided Architectural Plans for Building Staff to review that may address this. Further, the proposed structures will be encroaching within an existing Storm Sewer Easement, therefore the applicant has requested an Encroachment Agreement for the City Council's consideration. Staff will discuss this in greater detail below. Encroachment Agreement The currently proposed configuration requires encroachment into a Storm Sewer Easement that runs north/south, the length of the patio area. The easement is 14 feet wide and has underground storm sewer facilities that service multiple properties. The City Public Works Superintendent/Engineer requested that the applicant provide an Engineer's Analysis that outlines the impacts of the structures to the storm sewer in the event of a 100-year storm event. Larson Engineering conducted an analysis that concluded the proposed construction would not pose additional flooding risk to the existing hotel and that the existing 18" storm sewer pipe has sufficient capacity to convey a 100-year storm event. RECOMMENDATION The Planning Commission recommends approval of the request with conditions outlined in the attached resolution for approval. ACTION REQUESTED Motion to adopt the Resolution approving the Conditional Use Permit Amendment and Encroachment Agreement to facilitate the Sauna experience at Hotel Crosby with the conditions outlined at 232 Main Street North. City of Stillwater Washington County, Minnesota RESOLUTION 2024- RESOLUTION AMENDING A CONDITIONAL USE PERMIT TO APPROVE A SAUNA EXPERIENCE IN THE CENTRAL BUSINESS DISTRICT FOR 232 MAIN STREET NORTH (CASE NO. CD2024-014) WHEREAS, the City of Stillwater received an application from Hotel Crosby ("Applicant"), located 232 Main Street North, legally described as in Exhibit A (the "Property"), for the construction of three (3) semi -permanent exterior saunas located in the Downtown Stillwater Design Review District and the Central Business District (underlying zoning); and WHEREAS, on April 17, 2024, the Heritage Preservation Commission for the City of Stillwater approved the design review of the request, subject to conditions; and WHEREAS, on April 24, 2024, the Planning Commission for the City of Stillwater approved the conditional use permit amendment, subject to conditions; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the conditional use permit amendment facilitating the construction of two (2) outdoor semi -permanent saunas and one (1) semi -permanent outdoor check-in/changing building located at 232 Main Street Noth. The conditional use permit amendment is based on the following findings and subject to the following conditions: FINDINGS 1. The proposed structure or use conforms to the requirements and the intent of this chapter, and of the comprehensive plan, relevant area plans and other lawful regulations; 2. Any additional conditions necessary for the public interest have been imposed; and 3. The use or structure will not constitute a nuisance or be detrimental to the public welfare of the community. CONDITIONS OF APPROVAL 1. Site development must be consistent with approved plans. 2. Design must be consistent with approved plans and in location shown, approved by the Heritage Preservation Commission. 3. Receipt of an approved Conditional Use Permit Amendment. 4. Property owner must enter into an Encroachment Agreement for the Storm Sewer Easement. 5. Review and approval by City Engineer. 6. Review and approval by the Washington County Health Department. 7. Review and approval by City Building Department. 8. Review and approval by Fire Department. 9. All minor modification to the plans shall be approved in advance by the Community Development Department. All major modifications shall be approved in advance by the Heritage Preservation Commission, Planning Commission, or City Council. Determination of the distinction between "major" and "minor" is defined in the Zoning Ordinance. 10. Approval of the conditional use permit amendment does not constitute final approval. The Applicant must secure proper permits and approvals from the City prior to construction. Adopted by the City Council this 7t" day of May, 2024. ATTEST: Beth Wolf, City Clerk CITY OF STILLWATER Ted Kozlowski, Mayor 2 EXHIBIT A Legal Description of the Applicant's Property Parcel ID: 2803020140039 Situs Address: 232 Main Street North Abstract Property All that part of Lot 6, Block 18; Original Town (now City) of Stillwater, according to the recorded perfected plat thereof filed March 19, 1981, as Document No. 416049, Washington County, Minnesota, more particularly described as follows, to wit: Beginning at the Northwesterly corner of said Lot 6; thence Easterly along the Northerly line thereof 100.00 feet; thence Southerly, parallel with the Westerly line,of said Lot 6, a distance of 30.95 feet, more or less to the Northerly line of Commercial Alley, as the same is described in Book "V" of Bonds, Page 474, in said Office of the County Recorder; thence Westerly along said Northerly line 99.98 feet, more or less, to said Westerly line of Lot 6; thence Northerly along said Westerly line 32.32 feet, more or less, to the point of beginning. AGREEMENT RELATING TO LANDOWNER IMPROVEMENTS ON 232 MAIN STREET N. IN THE CITY OF STILLWATER, WASHINGTON COUNTY, MINNESOTA THIS AGREEMENT (Agreement) is made, entered into and effective this day of 2024, by and among the City of Stillwater, a Minnesota municipal corporation (City) and Midnight Real Estate II, LLC, a Minnesota limited liability company ("MRE II and Landowner"). Subject to the terms and conditions hereafter stated and based on the representations, warranties, covenants, agreements and recitals of the parties herein contained, the parties do hereby agree as follows: ARTICLE 1 DEFINITIONS 1.1 Terms. The following terms, unless elsewhere specifically defined herein, shall have the following meanings as set forth below. 1.2 City. "City" means the City of Stillwater, a Minnesota municipal corporation. 1.3 Landowner. "Landowner" means Midnight Real Estate II, LLC, a Minnesota limited liability company, and their successors and assigns in interest with respect to the Subject Lot. 1.4 Responsible Owner. Responsible Owner means, jointly and severally, the fee title owners of the Encroachment Property. 1 1.5 Encroachment Property. "Encroachment Property" means the real property located in the City of Stillwater, Washington County, Minnesota, legally described on the attached Exhibit A. 1.6 City Easement. City Easement means the Easement recorded in the Book of Deeds No. 146 on page 566, and the Sewer Easement Agreement recorded on October 1, 2018 as Document No. 1255802. 1.7 Landowner Improvements. "Landowner Improvements" means a sauna, changing area, check -in area and related improvements, the Construction Plan of which is approved and on file with the City. 1.8 City Easement Improvements. "City Improvements" means sewer pipes, utilities and related improvements within the City Easement. 1.9 Construction Plan. "Construction Plan" means the building plans relating to Landowner Improvements approved and on file with the City. 1.10 Utility Costs. "Utility Costs" means all costs incurred by the City, (whether performed by the City or its agents or contractors), for the inspection of and access to and repair, maintenance and replacement of the City's Easement Improvements located in the City Easement and the placement of additional City Easement Improvements in the City Easement. Utility Costs, include, without limitation: excavation costs, labor costs, costs of removing fill, costs of re -burying the City Easement Improvements, re -compacting the soils over the City Easement Improvements, restoring the City Easement area, and all engineering and attorneys' fees incurred in connection therewith. Utility Costs also include the costs of temporarily removing the Landowner Improvements and subsequently replacing the Landowner Improvements in the City Easement, if such costs have not already been paid by the Responsible Owner. 1.11 Pre -Encroachment Costs. "Pre -Encroachment Costs" means a reasonable estimate by the City of the costs the City would have incurred for Utility Costs if the Landowner Improvements did not exist. 1.12 Cost Differential. "Cost Differential" means the difference between the Pre - Encroachment Costs and the Utility Costs in light of the existence of the Landowner Improvements. The City's determination of the amount of the Cost Differential shall be binding on the Responsible Owner. The City's determination shall be appropriately supported by cost estimates obtained from independent contractors or engineers. 1.13 Encroachment Area. "Encroachment Area" means the area depicted on the attached Exhibit B where the Landowner Improvements encroach into the City Easement. 2 ARTICLE 2 RECITALS Recital No. 1. Landowner owns the Encroachment Property. Recital No. 2. The Encroachment Property is being improved with Landowner Improvements. Recital No. 3. The City Easement is within the Encroachment Property. Recital No. 4. Landowner wants to locate the Landowner Improvements within the City Easement in the Encroachment Area as depicted on Exhibit B. Recital No. 5. Subject to the terms of this Agreement, the City is willing to allow the Landowner Improvements to be placed within the City Easement in the Encroachment Area if the following conditions are met: (a) The Responsible Owner maintains the Landowner Improvements. (b) The Responsible Owner agrees to pay the City any Cost Differential relating to inspections, access, repair, maintenance and replacement of City Easement Improvements and the placement of any additional City Easement Improvements in the City Easement. (c) The Responsible Owner agrees to temporarily move or remove the Landowner Improvements in the event the City needs to access the area where the Landowner Improvements exist in order for the City to inspect, repair, maintain, and replace the City Easement Improvements or construct additional City Easement Improvements in the City Easement. Recital No. 6. Because Landowner currently owns all the Encroachment Property, Landowner is currently the only Responsible Owner. ARTICLE 3 AGREEMENTS 3.1 Construction And Maintenance Of Landowner Improvements. Under the terms and conditions stated herein, Landowner, at its own cost, is hereby authorized by the City to make the Landowner Improvements in the City Easement. The Landowner Improvements shall only be placed at the locations specified in the Construction Plan. The Landowner Improvements must be constructed according to the Construction Plan. Landowner and the Responsible Owner shall not place any other structures, retaining walls, irrigation systems, buildings, fences, landscaping, trees or shrubs in the City Easement, except for the Landowner Improvements. After construction, the Responsible Owner, at its own expense, shall maintain and repair the Landowner Improvements. 3.2 City Not Responsible For Landowner Improvements. Nothing contained herein shall be deemed an assumption by the City of any responsibility for construction, maintenance, replacement or repair of the Landowner Improvements. 3.3 Continuing Right To City Easement. Nothing contained herein shall be deemed a waiver or abandonment or transfer of the right, title and interest that the City holds to the City Easement. 3.4 Subordinate Position Of Landowner Improvements. The Landowner Improvements are subordinate to the rights of the City in the City Easement and in the City Easement Improvements. 3.5 Risk Of Loss. Landowner and the Responsible Owner understand and agree that the Landowner Improvements within the City Easement may be adversely affected by damage caused to Landowner Improvements arising out of the City's use of the City Easement. The parties agree that the City is not responsible for such events; the City shall have no liability to Landowner or the Responsible Owner for such events. Landowner and the Responsible Owner assume the risk of installing the Landowner Improvements in an area where the City Easement Improvements exist. 3.6 Landowner To Bear Cost Of Relocating Landowner Improvements. The City is responsible for the repair and maintenance of the City Easement Improvements in the City Easement. The City may require the Responsible Owner at the expense of the Responsible Owner to temporarily remove and subsequently replace the Landowner Improvements in the City Easement in order for the City to gain access to the City Easement Improvements for the purpose of inspecting, repairing, maintaining, or replacing the City Improvements or adding future City Easement Improvements. If the Responsible Owner does not perform such tasks, the City may perform such tasks and in such case the Responsible Owner shall reimburse the City for the City's costs and expenses. Prior to commencing such tasks, the City shall send a notice to the Responsible Owner and allow the Responsible Owner twenty (20) days from the date of the written notice to perform the tasks. If the Responsible Owner has not completed the work within the twenty (20) days, then the City may proceed to perform the tasks. Once the City's costs and expenses have been determined by the City, the City shall send an invoice for such costs and expenses to the Responsible Owner. The Responsible Owner must pay the invoice within thirty (30) days after the date of the invoice. Such costs and expenses include, but are not limited to, costs charged the City by third parties such as contractors as well as the costs for City personnel that may have performed the work. Bills not paid shall incur the standard penalty and interest established by the City for utility billings within the City. 3.7 Emergency. Notwithstanding the requirements contained in Sections 3.6 relating to a twenty (20) day written notice to the Responsible Owner to perform its obligations under Sections 3.6, the City shall not be required to give such notice if the City Engineer determines that an emergency exists. In such instance, the City, without giving notice to the Responsible Owner may perform the work and in such case the Responsible Owner shall reimburse the City for the costs and expenses relating to the work. Once the City's costs and expenses have been determined by the City, the City shall send an invoice for such costs and expenses to the Responsible Owner. 9 The Responsible Owner must pay the invoice within thirty (30) days after the date of the invoice. Such costs and expenses include, but are not limited to, costs charged the City by third parties such as contractors as well as the costs for City personnel that may have performed the work. Bills not paid shall incur the standard penalty and interest established by the City for utility bills within the City. 3.8 Cost Deferential. If a Cost Deferential occurs relating to the access to or inspection, maintenance, repair or replacement of the City Easement Improvements or relating to construction of new City Easement Improvements in the future, then the Responsible Owner shall pay the Cost Deferential to the City. The Responsible Owner must make payment for the Cost Deferential within 30 days after the City has sent a written invoice for the Cost Deferential to the Responsible Owner. 3.9 Remedies. If the Responsible Owner fails to perform its obligations under this Agreement, then the City may avail itself of any remedy afforded by law or in equity and any of the following non-exclusive remedies: (a) The City may specifically enforce this Agreement. (b) If Responsible Owner fails to make payments under Section 3.6, 3.7 or 3.8, then the City may certify to Washington County the amounts due as payable with the real estate taxes for the Encroachment Property in the next calendar year; such certifications may be made under Minnesota Statutes, Chapter 444 in a manner similar to certifications for unpaid utility bills. The charges shall be evenly allocated among the Encroachment Property. The Responsible Owner waives any and all procedural and substantive objections to the imposition of such usual and customary charges on the Encroachment Property. (c) No remedy herein conferred upon or reserved to the City shall be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be in addition to every other remedy given under this Agreement or now or hereafter existing at law or in equity or by statute. No delay or omission to exercise any right or power accruing upon any default shall impair any such right or power or shall be construed to be a waiver thereof, but any such right and power may be exercised from time to time and as often as may be deemed expedient. 3.10 Indemnification. The Responsible Owner shall indemnify, defend and hold the City, its council, agents, consultants, attorneys, employees and representatives harmless against and in respect of any and all claims, demands, actions, suits, proceedings, losses, costs, expenses, obligations, liabilities, damages, recoveries, and deficiencies including interest, penalties and attorneys' fees, that the City incurs or suffers, which arise out of, result from or relate to any of the following: (a) The Landowner Improvements; (b) Installation and maintenance of the Landowners Improvements; (c) Failure by the Responsible Owner to observe or perform any covenant, condition, obligation or agreement on their part to be observed or performed under this Agreement; and (d) Use of the City Easement for Landowner Improvements. 3.11 City Duties. Nothing contained in this Agreement shall be considered an affirmative duty upon the City to perform the Responsible Owner's obligations contained in Article 3 if the Responsible Owner does not perform such obligations. 3.12 No Third Party Recourse. Third parties shall have no recourse against the City under this Agreement. 3.13 Recording. The City shall record this Agreement with the Washington County Recorder against the Encroachment Property. 3.14 Binding Agreement. The parties mutually recognize and agree that all terms and conditions of this recordable Agreement shall run with the Encroachment Property and shall be binding upon the heirs, successors, administrators and assigns of the parties. The obligations of the Responsible Owner contained in this Agreement are joint and several. 3.15 Amendment And Waiver. The parties hereto may by mutual written agreement amend this Agreement in any respect. Any party hereto may extend the time for the performance of any of the obligations of another, waive any inaccuracies in representations by another contained in this Agreement or in any document delivered pursuant hereto which inaccuracies would otherwise constitute a breach of this Agreement, waive compliance by another with any of the covenants contained in this Agreement and performance of any obligations by the other or waive the fulfillment of any condition that is precedent to the performance by the party so waiving of any of its obligations under this Agreement. Any agreement on the part of any party for any such amendment, extension or waiver must be in writing. No waiver of any of the provisions of this Agreement shall be deemed, or shall constitute, a waiver of any other provisions, whether or not similar, nor shall any waiver constitute a continuing waiver. 3.16 Governing Law. This Agreement shall be governed by and construed in accord with the laws of the State of Minnesota. 3.17 Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. 3.18 Headings. The subject headings of the sections this Agreement are included for purposes of convenience only, and shall not affect the construction of interpretation of any of its provisions. [The remainder of this page has been intentionally left blank.] CITY OF STILLWATER Ted Kozlowski Its Mayor Beth Wolf Its City Clerk STATE OF MINNESOTA ss. COUNTY OF WASHINGTON On this day of , 2024, before me a Notary Public within and for said County, personally appeared Ted Kozlowski and Beth Wolf, to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and Clerk of the City of Stillwater, the Minnesota municipal corporation named in the foregoing instrument, and that it was signed on behalf of said municipal corporation by authority of its City Council and said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said municipal corporation. Notary Public 7 LANDOWNER MIDNIGHT REAL ESTATE II, LLC Signature By: Ann Loff Its: CEO/CFO STATE OF MINNESOTA Mx19 COUNTY OF WASHINGTON The foregoing instrument was acknowledged before me this day of , 2024, by Anne Loff, the CEO/CFO of Midnight Real Estate II, LLC, a Minnesota limited liability company, on behalf of said company. Notary Public This instrument drafted by and after recording, please return to: Korine L. Land (#262432) LeVander, Gillen & Miller, P.A. 1305 Corporate Center Dr Suite 300 Eagan, MN 55121 651-451-1831 EXHIBIT A LEGAL DESCRIPTION OF ENCROACHMENT PROPERTY Parcel 1: All that part of Lots 2, 3, 4, 5, 6 and 8, of Block 18 of the Original Town, now City of Stillwater, Washington County, Minnesota, more particularly described as follows, to -wit: Beginning at the Northeasterly corner of Lot 2, Block 18, Original Town of Stillwater, Washington County, Minnesota, thence westerly along the northerly line of said Lot 2 for 50.00 feet; thence southerly and parallel with the westerly line of said Lot 2 for 10.0 feet; thence westerly and parallel with said northerly line of Lot 2 for 100.0 feet to said westerly line of Lot 2; thence southerly along said westerly line of Lot 2 for 40.0 feet to the southwesterly corner thereof; thence easterly along the southerly line of said Lot 2 for 125.0 feet to the northwesterly corner of the easterly 25.0 feet of Lot 3 said Block 18; thence southerly along the westerly line of said easterly 25.0 feet of Lot 3 and along the easterly line of the easterly 25.0 of Lot 4 said Block 18 for 100.0 feet to the northerly line of Lot 5 of said Block 18; thence westerly along said northerly line of Lot 5 for 15.0 feet; thence southwesterly in a straight line to a point in the south line of said Lot 5, said point being 93.0 feet easterly from the southwesterly corner of said Lot 5, as measured along said southerly line of Lot 5; thence easterly along said southerly line of Lot 5 for 7.0 feet; thence southerly and parallel with the westerly line of Lot 6 of said Block 18, for 32.0 feet; thence easterly and parallel with the northerly line of said Lot 6 for 50.0 feet to the easterly line of said Lot 6; thence northerly along said easterly line of Lot 6 for 1.56 feet, more or less, to its intersection with a line drawn easterly and parallel with the northerly line of Myrtle St. from a point in said westerly line of Lot 6, said point being 18.0 feet northerly, as measured along said westerly line of Lot 6, from the southwesterly corner of said lot; thence easterly and parallel with said northerly line of Myrtle St. for 66.0 feet to a point 84.0 feet westerly of the westerly line of Main St., as measured along said line parallel with northerly line of Myrtle St.; thence northerly and parallel with said westerly line of Main St. for 52.7 feet to its intersection with a line drawn parallel with and 434.0 feet northerly of said northerly line of Myrtle St.; thence easterly and parallel with said northerly line of Myrtle St. and 434.0 feet northerly therefrom for 84.0 feet to said westerly line Main St.; thence northerly along said westerly line of Main St. for 100.35 feet to a point in said west line of Main St., said point being 534.35 feet northerly from said northerly line of Myrtle St., as measured along said westerly line of Main St., thence westerly and parallel with the southerly line of Mulberry St. for 150.0 feet to the easterly line of said Lot 3 of Block 18; thence northerly along said easterly line of Lot 3 and along the easterly line of said Lot 2 for 75.84 feet to the point of beginning. Except the following described property: All that part of Lot 2, Block 18, of the Original Town (now City) of Stillwater, Washington County, Minnesota, described as follows: Beginning at the northeasterly corner of Lot 2, Block 18, Original Town of Stillwater as surveyed and platted, thence westerly along the northerly line of said Lot 2 for 50 feet; thence southerly and parallel with the westerly line of said Lot 2 for 10 feet; thence westerly and parallel with said northerly line of said Lot 2 for 100 feet to said westerly line of said Lot 2; thence southerly along said westerly line of said Lot 2 for 40 feet to the southwesterly corner thereof, thence easterly along the southerly line of said Lot 2, to the southeasterly corner thereof; thence northerly along the easterly line of said Lot 2 to the point of beginning. PID:2803020140039 Torrens Property A-1 Parcel 2: West 125 feet of both Lots 3 and 4, Block 18 Original Town (now City) of Stillwater. PID:2803020130162 Abstract Property Parcel 3: All that part of Lot Two (2), Block Eighteen (18), of the Original Town (now City) of Stillwater, as amended by Myron Shepard's perfected plat of the City of Stillwater dated May 21, 1878, Washington County, Minnesota, described as follows: Beginning at the northeasterly corner of Lot Two (2), Block Eighteen (18), Original Town of Stillwater as surveyed and platted; thence westerly along the northerly line of Lot Two (2) for 50 feet; thence southerly and parallel with the westerly line of said Lot Two (2) for 10 feet; thence westerly and parallel with said northerly line of said Lot Two (2) for 100 feet to said westerly line of said Lot Two (2); thence southerly along said westerly line of said Lot Two (2) for 40 feet to the southwesterly corner thereof; thence easterly along the southerly line of said Lot Two (2) to the southeasterly corner thereof; thence northerly along the easterly line of said Lot Two (2) to the point of beginning. PID:2803020130287 Torrens Property Parcel 4: Lot 1 and the north 10 feet of the west 100 feet of Lot 2, Block 18, Original Town (now City) of Stillwater, together with all hereditaments and appurtenances belonging thereto, Washington County, Minnesota. PID:2803020130288 Abstract Property Parcel 5: All that part of Lot 6, Block 18, of the Original Town, now City of Stillwater, according to the recorded plat thereof on file and of record in the office of the County Recorder of Washington County, Minnesota, as Document Number 416049, more particularly described as follows, to wit: Beginning at the northwesterly corner of said Lot 6; thence easterly along the northerly line thereof 100.00 feet; thence southerly, parallel with the westerly line of said Lot 6, a distance of 30.95 feet, more or less to the northerly line of commercial alley, as the same is described in Book "V" of Bonds, page 474, in said office of the County Recorder; thence westerly along said northerly line 99.98 feet, more or less, to said westerly line of Lot 6; thence northerly along said westerly line 32.32 feet, more or less, to the point of beginning; subject to Easement recorded in Book 271 of Deeds, pages 9 & 10, in said office of the County Recorder; subject also to an easement for storm sewer pipeline purposes, over, under, and across all that part of Lot 6, Block 18, of the Original Town, now City of Stillwater, according to the recorded plat thereof on file and of record in the office of the County Recorder of Washington A-2 County, Minnesota, as Document Number 416049, more particularly described as follows, to wit: Commencing at the northwesterly corner of said Lot 6; thence easterly along the northerly line thereof 88.47 feet to the point of beginning of the easement being described; thence continuing easterly along said northerly line of Lot 6 a distance of 11.53 feet; thence southerly, parallel with the westerly line of said Lot 6, a distance of 30.95 feet, more or less, to the northerly line of commercial alley, as the same is described in Book "V" of Bonds, page 474, in said office of the County Recorder; thence westerly along said northerly line 20.42 feet; thence northerly, in a direct line, 33.70 feet, more or less, to the point of beginning; and all of the above being subject to and together with any other valid easements, reservations or restrictions. PID:2803020130165 Abstract Property A-3 EXHIBIT B-1 DEPICTION OF ENCROACHMENT AREA EXHIBIT B-1 DEPICTION OF ENCROACHMENT AREA / S � PP(iCEl4/ENE/t�\\ v7/7/TM1—z M47� DENOTESAG REEM ENT AREA ENT CERTIFICATION I hereby certify that this survey, plan or report was prepared by me, or under my direct supervision, and that I am a duly Licensed Land Surveyor under the laws of the State of MINNESOTA. 0 NORTH DANIEL L. THURMES License No. 25718 Date: 5-15-24 PROJECT LOCATION: 232 MAIN STREET N. STILLWATER, MN 55082 PROJECT NO. RM05003E PID#2803020140039 PID#2803020130162 Z 'A i 80 160 %r%=Mm� Suite #200 1970 Northwestern Ave. Stillwater, MN 55082 Phone 651.275.8969 dan®cssurvey .net CORNERSTONE LAND SURVEYING, INC. EXHIBIT B-2 DEPICTION OF ENCROACHMENT AREA EXHIBIT B-2 ENLARGED DEPICTION OF ENCROACHMENT AREA O BOOK 179 OF DEEDS, PAGE 446 C-) BUILDING LINE 15 ON PROPERTY c LINE MORE OR }(„ LESS ---- . W co 5100�N1 p�R EPS� 30 68042 PROJECT LOCATION: 232 MAIN STREET N. STILLWATER, MN 55082 PROJECT NO. RM05003E PID#2803020140039 PID#2803020130162 \ m R BPSE�EN� OpG. Np' \46 ------:s�SeR ---- P255S02 \ P5 P F i cp PREPS\"I5 Q \ \ \UNDE9 RU0110�,—' �/ rSPUNP Bq 50yT \\ r'oo , w mA RUpt\0!4.—' i 1 — m m m oNm S�9 49 0 \N1 ARE 3g64562 �1a 00G, N0. i �\cr\Arm / 5`�W�Rp� NOgN1 \ ,r P25 602 0 0 20 80 40 T� /"' T J'] DENOTESENCROACHMENT AREA ENT NORTH LL L 1 1 J �l Water T H E B I R T H P L A C E O F M I N N E S O TA DATE: April , 2024 TO: Honorable Chair and Commission Members FROM: Ben Gutknecht, Planning Manager Tim Gladhill, Community Development Director SUBJECT: CD 2024-014 — Conditional Use Permit Amendment for Outdoor Saunas: 232 Main Street North BACKGROUND The City has received an Application from Hotel Crosby requesting an Amendment to a Conditional Use Permit (Case No. 2016-40) for the installation/operation of three (3) semi- permanent buildings at 232 Main Street North: • Two (2) sauna structures • One (1) check-in/changing building • Associated cold plunge located at 232 Main Street North. The specific request is to construct and operate a sauna experience located behind Hotel Crosby (between the hotel and parking ramp) situated along the existing patio space. The site will also include cold plunges, a check in area, and changing area. The saunas will be accessible to both the public and guests of the hotel. The communal sauna will be heated by a wood fired heater. The private saunas are proposed to be electric heated. All structures are primarily permanent in nature; not easily moved or on wheels, but also are not constructed on a permanent foundation. However, the Applicant is investigating possible options to make them removable in the event they need to be moved to access underlying stormwater infrastructure (existing). While they are constructed in a way to be removed in the event of need, it would not be a simple removal. Removal would require special equipment to remove (crane). The Applicant had commenced construction on the project without City Review or Approval. The Applicants have since ceased work and have been highly cooperative in providing necessary materials for review. Currently there are three options being reviewed. The applicant has provided two options for the Commission's review with a third alternative discussed but being the least preferred by the applicant. 1. Existing Location at North East Corner [Applicant Preferred Alternative] 2. Northern Property Line between Private Sidewalk and Adjacent Parking Lot/Property Line 3. South East Corner in Patio Area [Applicant's Least Preferred] a. Concern that this option would impact existing pergolas and sidewalk and result in major patio reconstruction b. Would still require an Encroachment Agreement (less than option one) The project will require the following approvals. 1. Design Approval [Heritage Preservation Commission] - APPROVED 2. Amendment to an existing Conditional Use Permit (Case No. 2016-40) [Planning Commission & City Council] — CURRENT STEP 3. Encroachment Agreement [City Council] 4. Building Permit [Building Official] 5. Washington County Department of Health [cold plunge pool] ANALYSIS The property is located in the Central Business Di an has an existing Conditional Use Permit permitting the Hotel. Because this is r change from the initially approved permit, an amendment to the existing Condition se Permit is required; therefore, the Planning Commission must a the Ilowing fi ings: • The proposed structure or use confo a requirements and the intent of this chapter, and of the Compr relevant area plans and other lawful regulations • Any additional conditions cessary fo a public interest have been imposed; and • The use or structure will constitut nuisance or be detrimental to the public welfare of the co . Y. The Applicant's pref ed option ' to continue as currently proposed with three of the buildings located beh Hotel Cr y, with two situated between the hotel and parking garage, and one locat ear th continue lot line. This is the full submittal included in this packet and what wi iewed for code compliance below. This configuration conflicts with an existing stormwater easement and creates potential conflicts with Building Code requirements related to fire rating/separation with the adjacent parking garage. The other two options propose reconstruction of the saunas into narrower structures and located along the northern property line or along the existing retaining wall behind the hotel, away from the parking garage and out of the easement area. Staff only has concept sketches of the additional alternatives. Ultimately, the proposed use would remain the same regardless of orientation of the structures. Staff finds that the proposed use conforms to the intent of the chapter, and supports economic goals set by the Comprehensive Plan. In regard to placement, the City Code allows infill projects to have similar setbacks to adjacent buildings. Placement of structures is similar to adjacent buildings. The proposal shall still comply with applicable Building Codes and other City Regulations. In the event that any other applicable code eliminates the current proposed location, the proposal will need to be revised and may need to be reviewed by the Planning Commission (unless the Planning Commission is comfortable in providing approval on all three (3) alternatives based on the materials currently provided. On April 17, 2024 the Heritage Preservation Commission approved the design of the structures, but did add a condition of approval that the Heritage Preservation Commission needed to approve the design if the proposal changed to Alternative #2 or #3. RECOMMENDATION Generally speaking, Staff is supportive of the concept from a use and design perspective. These types of experiential destinations add value to the economic development of Downtown Stillwater. This hotel was constructed with high -quality design in 2018 and these accessory structures complement the overall design of the hotel. Staff is generally comfortable with the overall use, but has concern with the location due to proximity to the parking garage and conflicts with storm sewer infrastructure. However, Staff believes that the current proposal (Alternative #1) is the least desirable from a regulatory compliance perspective. If desired, there is a pathway forward for approval for this alternative. This alternative will require an easement encroachment agreement approved by the City Council and will require modifications to current construction for stormwater purposes. It is still unclear on the feasibility of constructability from a Building Code compliance perspective. The Applicant has been instructed to provide plans prepared by a licensed architect to demonstrate code compliance. This last piece (building code compliance) is out of scope for Commission Review, but may ultimately impact exterior design components. 1 Staff prefers either Alternative #2 or #3 that avoids conflicts with stormwater infrastructure and building code. Staff believes that the design approach could be appropriately applied to either alternative. Staff advises the Commission that it should not `design at the dais'. Staff does not have complete plans for Alternative #2 or #3. If it is the Commission's desire to approve Alternative #2 or #3, it should postpone action and direct the Applicant to submit complete plans for said alternative. ALTERNATIVES A. Recommend approval as presented with conditions outlined in draft resolution B. Postpone and direct modifications and/or request additional information C. Recommend Denial ACTION Motion to recommend approval/denial/table the Amendment to Conditional Use Permit for a sauna experience at Hotel Crosby to the City Council. 1 7� HOTEL GROSBY T' FI i i i water The Birthplace of Minnesota J N WE S Site Location 232 Main Street North 0 30 60 General Site Location O 120 ■ Feet Larson Engineering, Inc. 3524 Labore Road White Bear Lake, MN 55110-5126 651.481.9120 Fax: 651.481.9201 www.larsonengr.com April 17, 2024 John Daly Hotel Crosby 232 Main St N Stillwater, MN 55082 Re: Hotel Crosby Drainage Analysis 232 Main St N, Stillwater, MN 55082 LEMN Project No: 12246060.000 Mr. Daly, Larson Engineering, Inc. (LEI) made a site visit to Hotel Crosby on April 11, 2024 to evaluate potential drainage concerns brought up by the City of Stillwater City Engineer. It is LEI's understanding that the hotel began installing detached saunas on the west side of the existing hotel. The City Engineer was onsite and noted that the saunas were placed within an existing drainage and utility easement. The City Engineer requested that additional engineering analysis be performed to determined whether or not the construction of the saunas will pose any drainage issues for the existing hotel. The saunas are wood framed and constructed on a gravel bed. The gravel appears to be a recycled Class 5 material. See photos 1 and 2. There are currently two saunas under construction. It is LEI's understanding that a third sauna is planned to be constructed in the southwest corner of the site. The locations of the saunas were measured from known points on the site. The saunas could then be superimposed onto the certificate of survey that was prepared for the hotel in 2020. See the attached site plan (Figure 1) for the locations of the saunas. There is an existing drainage and utility easement on the west side of the building. Prior to the construction of the hotel, there was a 24" pipe within this easement meant to route water from a nearby artesian well through the site. It is LEI's understanding that shortly before the construction of the hotel, the city re-routed the water from the artesian well under the city street. With this water re-routed, it is LEI's understanding that very little offsite stormwater flows through the hotel site. Due to this, the pipe within the drainage and utility easement was downsized to an 18" pipe during the construction of the hotel. The 18" pipe was sized to effectively convey stormwater runoff from the proposed hotel site. The onsite tributary area for the pipe is shown in Figure 2. Per the HydroCAD model prepared for the construction of the hotel, runoff in the 100-year storm event is 6.07 ft3/sec. The 18" pipe is Sch 40 PVC at 0.3% slope. Flow capacity for this pipe is 6.80 ft3/sec. This indicates that the 18" pipe is adequate to convey runoff in the 100-year event. John Daly Hotel Crosby April 17, 2024 In the event that the existing 18" pipe is plugged or becomes inundated during an extreme storm event, it is important to have an emergency overflow. An emergency overflow is a path for stormwater to safely route water away from the building. An as -built survey was prepared at the completion of the hotel construction project. While this survey did not include full topographic data, it was able to be used to verify an emergency overflow for stormwater from the west side of the hotel. The emergency overflow path is shown on Figure 1, and appears to be sufficient to prevent flooding of the hotel. However, due to the limited information from this survey, an analysis to determine the depth of flow through the emergency overflow was not able to be performed. Larson Engineering feels that the construction of the proposed saunas will not pose additional flooding risk to the existing hotel. The existing 18" pipe has sufficient capacity to convey the 100-year storm event. In addition, there is an emergency overflow through the site to convey runoff to Main Street. It is recommended that the hotel continuously monitor the storm sewer catch basin grates at the west side of the hotel to ensure they are not clogged and can freely accept runoff from the surface. In the event that the catch basin grates become clogged due to ice or other unforeseen incidences, LEI shall not be held liable if flooding were to occur within the hotel building. If you have any questions or would like to discuss the contents of this report, please do not hesitate to contact us. Sincerely, Larson Engineering, Inc. n T.J. /Rose, P.E. Professional Engineer 5 Larson 2 of 2 12246060.000 *:/:Il:]Ir_1 PARCEL #'S OF THE LANDOWNER'S PROPERTY Parcel 1 : PID#2803020140039 (Torrens Property -Certificate of Title No. 74539) Parcel 2: PID#28030201 30162 (Abstract Property) Parcel 3: PID#28030201 30287 (Torrens Property -Certificate of Title No. 75758) Parcel 4: PID#28030201 30288 (Abstract Property) Parcel 5: PID#28030201 30165 (Abstract Property) ENCROACHMENT AGREEMENT TWO EXISTING (UNDER CONSTRUCTION) AND ONE PROPOSED SAUNA BUILDINGS ENCROACH ONTO CERTAIN EASEMENTS LISTED BELOW: 1. SEWER EASEMENT PER DOC. NO. 1255802 2. EASEMENT PER BOOK 146 OF DEEDS PAGE 566 EXHIBIT B-1 DEPICTION OF ENCROACHMENT AREA �A \ IS T 2 \ Q DENOTES ENCROACHMENT AGREEMENT AREA CERTIFICATION I hereby certify that this survey, plan or report was prepared by me, or under my direct supervision, and that I am a duly Licensed Land Surveyor under the laws of the State of MINNESOTA. 0 NORTH DANIEL L. THURMES License No. 25718 Date: 5-15-24 PROJECT LOCATION: 232 MAIN STREET N. STILLWATER, MN 55082 PROJECT NO. RM05003E PID#2803020140039 PID#2803020130162 / v F IM Suite #200 1970 Northwestern Ave. Stillwater, MN 55082 Phone 651.275.8969 dan@cssurvey net CORNERSTONE LAND SURVEYING, INC. EXHIBIT B-2 PROJECT LOCATION: 232 MAIN STREET N. ENLARGED DEPICTION OF STILLWATER, MN 55082 ENCROACHMENT AREA PROJECT NO. RM05003E ° -°•' PID#2803020140140039 `��/•... PID#2803020130162 N a y v w S�`1J 00. \ 6t E �T�0/ % \ ''�-���. p..'•-- .� \ \' .. .: \ �\�N SCR G 00 oyl.:\�Peq P cp <'. ~ , � � • � � \ TRH _ �v � / \/ RPMP w \ ap GAP\M \aC��'3g6�562 00 BOOK EASEME79 OF NT PER " °! \\\ p�R�p02 . co NO < 0 , r DEEDS, PAGE 446 O �// ,—f S80 r ' 25° �' BUILDING LINE IS\25 0 R ON PROPERTY � ND �' :... r r - LINE MORE OR ' vp Z pip p G LESS ----,\ GJCb 0 30 \\1\ I oG \I ` t \'�': O 05 �3„ N \\ ,Ar/� �0. I \ �U �X 0 20 80 %7% DENOTESmmm ENCROACHMENT AREA ENT NORTH 10 -_- r,._ - -_ -10:5�� 1aAr—•- �1--�' —I1�� AMA BLUE PENCIL COLLEC TIVE ARCHITECTURE + INTERIOR DESIGN AGENCY 2150 3RD STREET, SUITE 5 WHITE BEAR LAKE, MN 55110 651-968-4487 HELLO@a BLUEPENCILCOLLECTIVE.COM BLUEPENCILCOLLECTIVE.COM EXCELSIOR SAUNA @ THE c 0S Y 232 Main St N, Stillwater, MN 55082 DESIGN DRAWINGS Fe b u ra ry 04, 2024 REV NO. DESCRIPTION DATE Unnamed A05 © Copyright 2022 BLUE PENCIL COLLECTIVEO'//AII rights reserved ELEV 3/8" = 1'-0" " 4W T+f+ %nlnnn 01r"%Mn nn iniT of nnv BLACK SHI VINYL C INSERT TUB SU STEPS ELEVAI CLEAR VLUf11\ UL .'r\ 4 E REMAIN WALI SHARED SAUNA / CHECK -IN AND DECK !LACK METAL ,HINMEY AND CAP VINYL COLD PLUNGE INSERT WITH CEDAR TUB :XISTING PERGOLA )TRUCTURE TO REMAIN. 'ROTECT DURING ;ONSTRUCTION - EXISTING RETAINING WALL 4"W T+G CLEAR CEDAR BEYOND HOT TUB SURROUND AND DECK ELEVATED 1" X 4" CLEAR CEDAR DECK 2'-0" 8'-2" B1 A03 1'-2" BLUE PENCIL COLLEC TIVE ARCHITECTURE + INTERIOR DESIGN AGENCY 2150 3RD STREET, SUITE 5 WHITE BEAR LAKE, MN 55110 651-968-4487 BLACK METAL HELLO(a BLUEPENCILCOLLECTIVE.COM CHINMEY AND CAP BLUEPENCILCOLLECTIVE.COM BLACK RIBBED METAL ROOF ON 3/4" SHEATHING ON 2X ROOF FRAME BLACK METAL FASCIA BLACK GUTTER. LOCATE DOWNSPOUT PER SITE CONDITIONS, TIE INTO EXISTING WATER MANAGEMENT 4"W T+G WOOD SIDING, PAINT BLACK 1X4 WOOD BENCH TOP ON 2X2 FRAMING, PAINT ALL COMPONENTS BLACK T.O. GRADE EXCELSIOR SAUNA @ THE c 0S Y 232 Main St N, Stillwater, MN 55082 DESIGN DRAWINGS Fe b u ra ry 04, 2024 REV NO. DESCRIPTION ELEVATIONS A02 DATE ELEV (,@. PRIVATE SAUNAS 3/8" = 1'-0" ELEV 3/8" = 1'-0" COLD PLUNGE/CHANGING © Copyright 2022 BLUE PENCIL COLLECTIVE//All rights reserved EXISTING FIREPIT BUILDING SECTION (d). CHANGING AND SHARED SAUNA 1 /2" = 1'-0" AIR FLOW OPENING CONT. CURVED WOOD BA RECESSED LINEAR L BUILDING SECITON an. SHARED SAUNA CLEAR CEDAR AIR VENTS BLACK RIBBED METAL ROOF ON 3/4" SHEATHING ON 2X ROOF FRAME SPRAY FOAM INSULATION 22 GAUGE BLACK METAL FLASHING W/ HEMMED DRIP EDGE ON SELF ADHERED MEMBRANE TO WARP FASCIA 1X4 T+G CLEAR CEDAR V- GROOVE SOFFIT FINISH 2" W X 2" D RECESSED LINEAR LIGHT COVE CLEAR INSULATED TEMPERED GLASS WINDOW WITH 2" FLAT CLEAR CEDAR FRAMING 1X4 T+G CLEAR CEDAR V-GROOVE CEILING FINISH CURVED CLEAR CEDAR BENCH BACK W/ RECESSED LINEAR LIGHTING LINEAR LIGHT CONCEALED WITHIN BACK OF BENCH 2X WALL W/ BATT INSULATION 1X4 T+G WOOD SIDING, PAINT BLACK 1X6 WOOD SKIRT BOARD, PAINT BLACK PRE -FORMED CONCRETE DECK BLOCKS 1X4 CLEAR CEDAR FLOOR BOARDS ON 3/4" SUB FLOOR, RIGID INSULATION GRAVEL BED CURVED CLEAR CEDAR BENCH BACK CLEAR CEDAR BENCHES BLUE PENCIL COLLEC TIVE ARCHITECTURE + INTERIOR DESIGN AGENCY 2150 3RD STREET, SUITE 5 WHITE BEAR LAKE, MN 55110 651-968-4487 HELLO(a BLUEPENCILCOLLECTIVE.COM BLU E PE NCI LCOLLECTIVE.COM EXCELSIOR SAUNA @ THE c 0S Y 232 Main St N, Stillwater, MN 55082 DESIGN DRAWINGS Fe b u ra ry 04, 2024 REV NO. DESCRIPTION SECTIONS A03 DATE 1 /2" = 1'-0" © Copyright 2022 BLUE PENCIL COLLECTIVE//All rights reserved Photo 1— Gravel Pad Photo 3 — View looking north TA `iV •asMc� A Photo 2 — Gravel Pad Photo 4 — View looking south 1 1 Water THE BIRTHPLACE OF MINNES O T A DATE: ❑ ay ❑❑❑❑❑❑❑ TO: Ionorable ❑ ayor and City Councilmembers FROM: Tim Gladhill Community Development Director SUBJECT: Agreement for Professional Services (Abatement) - I aldes I awn Care and Snow Removal DISCUSSION Since ❑❑❑ -the City has contracted with ❑aldes -awn Care and Snow Removal for abatement services specifically long�qlrass abatement and sidewalk snow abatement. aldes has provided acceptable service. The Contract needs to be e-tended for [][][][]in addition to a re❑uest increase in rates. The Property Owner receiving the abatement is ultimately responsible for the abatement costs. The City pays the initial invoice then in turn invoices the Property. If the Owner does not pay said invoiced it is then placed as a special assessment on the Property. RECOMMENDATION Staff recommends Council approve the agreement. ACTION REQUESTED ❑ otion to approve the Agreement for Professional Services with aldes F-awn Care and Snow Removal for Abatement Services. AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT ("Agreement") is made and executed this 8th day of May, 2024, by and between the City of Stillwater, 216 41h Street North, Stillwater, Minnesota 55082, ("City") and Valdes Lawn Care and Snow Removal, LLC, 9591 60th Street North, Lake Elmo, MN 55042 ("Consultant"). WHEREAS, the City has accepted the proposal of the Consultant for certain professional services; and WHEREAS, Consultant desires to perform the services for the City under the terms and conditions set forth in this Agreement. NOW THEREFORE, in consideration of the mutual consideration contained herein, it is hereby agreed as follows: 1. SERVICES. a. City agrees to engage Consultant as an independent contractor for the purpose of performing certain professional Services ("Services"), as defined in the following documents: i. Consultant pricing list, incorporated herein as Exhibit A. ii. City work description incorporated herein as Exhibit B. iii. Where the terms and conditions of this Agreement and those terms and conditions included in Exhibit A and Exhibit B specifically conflict, the terms of this Agreement shall apply. Collectively referred to as the `Exhibits" b. Consultant covenants and agrees to provide Services to the satisfaction of the City in a timely fashion, as set forth in Exhibit B, subject to Section 7 of this Agreement. c. Consultant agrees to comply with all federal, state, and local laws and ordinances applicable to the Services to be performed under this Agreement, including all safety standards. The Consultant shall be solely and completely responsible for conditions of the job site, including the safety of all persons and property during the performance of the Services. The Consultant represents and warrants that it has the requisite training, skills, and experience necessary to provide the Services and is appropriately licensed and has obtained all permits from all applicable agencies and governmental entities. 2. PAYMENT. a. City agrees to pay and Consultant agrees to receive and accept payment for Services as set forth in the Exhibits. b. Any changes in the scope of the work of the Services that may result in an increase to the compensation due the Consultant shall require prior written approval by the authorized representative of the City or by the City Council. The City will not pay additional compensation for Services that do not have prior written authorization. c. Consultant shall submit itemized bills for Services provided to City on a monthly basis. Bills submitted shall be paid in the same manner as other claims made to City. 3. TERM. The term of this Agreement shall commence on the date written in the initial paragraph of this Agreement and shall continue until terminated pursuant to Section 4 of this Agreement. 4. TERMINATION. a. Termination by Either Party. This Agreement may be terminated by either party upon thirty (30) days' written notice delivered to the other party to the addresses listed in Section 13 of this Agreement. Upon termination under this provision, if there is no default by the Consultant, Consultant shall be paid for Services rendered and reimbursable expenses until the effective date of termination. b. Termination Due to Default. This Agreement may be terminated by either party upon written notice in the event of substantial failure by the other party to perform in accordance with the terms of this Agreement. The non -performing party shall have fifteen (15) calendar days from the date of the termination notice to cure or to submit a plan for cure that is acceptable to the other party. c. Remedies. Notwithstanding the above, the Consultant shall not be relieved of liability to the City for damages sustained by the City as a result of any breach of this Agreement by the Consultant. The rights or remedies provided for herein shall not limit the City, in case of any default by the Consultant, from asserting any other right or remedy allowed by law, equity, or by statute. 5. SUBCONTRACTORS. Consultant shall not enter into subcontracts for any of the Services provided for in this Agreement without the express written consent of the City, unless specifically provided for in the Exhibits. The Consultant shall pay any subcontractor involved in the performance of this Agreement within the ten (10) days of the Consultant's receipt of payment by the City for undisputed services provided by the subcontractor. 2 6. STANDARD OF CARE. In performing its Services, Consultant will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the Services are provided. No warranty, express or implied, is made or intended by Consultant's undertaking herein or its performance of Services. 7. DELAY IN PERFORMANCE. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming parry. For purposes of this Agreement, such circumstances include, but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war, riots, and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage; judicial restraint; and inability to procure permits, licenses or authorizations from any local, state, or federal agency for any of the supplies, materials, accesses, or services required to be provided by either City or Consultant under this Agreement. If such circumstances occur, the nonperforming parry shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Consultant will be entitled to payment for its reasonable additional charges, if any, due to the delay. 8. CITY'S REPRESENTATIVE. The City has designated Tim Gladhill to act as the City's representative with respect to the Services to be performed under this Agreement. He shall have complete authority to transmit instructions, receive information, interpret, and define the City's policy and decisions with respect to the Services covered by this Agreement. 9. PROJECT MANAGER AND STAFFING. The Consultant has designated Joshua Prust to be the primary contact for the City in the performance of the Services. He shall be assisted by other staff members as necessary to facilitate the completion of the Services in accordance with the terms established herein. Consultant may not remove or replace the designated staff without the approval of the City. 10. INDEMNIFICATION. a. Consultant and City each agree to indemnify, and hold harmless each other, its agents and employees, from and against legal liability for all claims, losses, damages, and expenses to the extent such claims, losses, damages, or expenses are caused by its negligent acts, errors, or omissions. In the event claims, losses, damages, or expenses are caused by the joint or concurrent negligence of Consultant and City, they shall be borne by each parry in proportion to its own negligence. b. Consultant shall indemnify City against legal liability for damages arising out of claims by Consultant's employees. City shall indemnify Consultant against legal liability for damages arising out of claims by City's employees. 3 11. INSURANCE. During the performance of the Services under this Agreement, Consultant shall maintain the following insurance: a. General Liability Insurance, with a limit of $2,000,000 for any number of claims arising out of a single occurrence; b. Workers' Compensation Insurance in accordance with statutory requirements. c. Automobile Liability Insurance, with a combined single limit of $1,000,000 for each person and $1,000,000 for each accident. Consultant shall furnish the City with certificates of insurance, which shall include a provision that such insurance shall not be canceled without written notice to the City. The City shall be named as an additional insured on the General Liability Insurance policy. 12. OWNERSHIP OF DOCUMENTS. Professional documents, drawings, and specifications prepared by the Consultant as part of the Services shall become the property of the City when Consultant has been compensated for all Services rendered, provided, however, that Consultant shall have the unrestricted right to their use. Consultant shall retain its rights in its standard drawing details, specifications, databases, computer software, and other proprietary property. Rights to proprietary intellectual property developed, utilized, or modified in the performance of the Services shall remain the property of the Consultant. 13. NOTICES. Notices shall be communicated to the following addresses: If to City: City of Stillwater 216 4th Street North Stillwater, MN 55082 Attention: City Administrator Or emailed: jkohlmann@ci.stillwater.mn.us If to Consultant: Valdes Lawn Care and Snow Removal 9591 60th Street North Lake Elmo, MN 55042 Attention: Joshua Prust Or emailed: info@valdeslawn.com & jprust@valdeslawn.com 14. INDEPENDENT CONTRACTOR STATUS. All services provided by Consultant, its officers, agents and employees pursuant to this Agreement shall be provided as employees of Consultant or as independent contractors of Consultant and not as employees of the City for any purpose. 4 15. GENERAL PROVISIONS. a. Assi ng ment. This Agreement is not assignable without the mutual written agreement of the parties. b. Waiver. A waiver by either City or Consultant of any breach of this Agreement shall be in writing. Such a waiver shall not affect the waiving party's rights with respect to any other or further breach. c. Governing Law. This Agreement shall be construed in accordance with the laws of the State of Minnesota and any action must be venued in Washington County District Court. d. Severability. If any term of this Agreement is found be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force and effect. e. Data Practices Compliance. All data collected by the City pursuant to this Agreement shall be subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. f. Entire Agreement. This Agreement constitutes the entire agreement of the parties and supersedes all prior communications, understandings and agreements relating to the subject matter hereof, whether oral or written. [The remainder of this page is intentionally left blank] 5 CITY OF STILLWATER By: Ted Kozlowski, Mayor Beth Wolf, City Clerk Date: VALDES LAWN CARE & SNOW REMOVAL ("CONSULTANT") By: Joshua T. Prust Its: Sales Representative Date: 5.8.2024 EXHIBIT A Item Work Description Unit Cost PART A - MOWING First Mowing 1 Vacant lot — mowing, trimming, clearing /disposal of trimmings $ 135 per lot 2 Developed lot — mowing, trimming, clearing / disposal of trimmings $ 150 per lot 3 Acreage, 1 to 20 acres — mowing, trimming, clearing / disposal of trimmings $ $105 per acre 4 Acreage, over 20 acres — mowing $ $105 per acre Ree rring Mowing' 5 Vacant lot — mowing, trimming, clearing /disposal of trimmings $ 120 per lot 6 Developed lot — mowing, trimming, clearing / disposal of trimmings $ 130 per lot 7 Acreage, 1 to 20 acres — mowing, trimming, clearing / disposal of trimmings $ 105 per acre 8 Acreage, over 20 acres — mowing $ 105 per acre PART B — CLEANING OF TRASH, DEBRIS AND OTHER DEPOSITED MATERIAL 9 Cleaning of trash, debris and other deposited material — pick up of all trash, debris and other deposited material including labor, vehicles, equipment and disposal costs $ 350 per hour' 10 Seed and mulch, including MN -DOT 240 seed mix @ 100 lbs/acre and Type 1 Mulch with 90% coverage at two tons per acre $ 2200 per acre' PART C — SECURING PROPERTY 1 I Boarding and securing property — boarding of broken windows, including all labor, vehicles, equipment and supplies $ per opening 12 Securing property — locking or otherwise securing unsecured openings, windows or doorways including all labor, vehicles, equipment and supplies $ per opening PART D — SNOW AND ICE REMOVAL 13 Single street residential sidewalk (92 feet by 4 to 5 feet average) 1.5- to 4-inch snow cover $ 95 per event 14 Single street residential sidewalk (92 feet by 4 to 5 feet average) 4- to 8-inch snow cover $ 110 per event 15 Corner lot residential sidewalk (182 feet by 4 to 5 feet average) 1.5- to 4-inch snow cover $ 140 per event 16 Corner lot residential sidewalk (182 feet by 4 to 5 feet average) 4 to 8 inch snow cover $ 200 per event 17 Other residential sidewalk snow removal $ See Below per hour' 18 Single street Central Business District sidewalk (25 feet by 8 to 10 feet average) 4 1.5- to 4-inch snow cover $ 195 per event 19 Single street Central Business District sidewalk (25 feet by 8 to 10 feet average) 4 4- to 8-inch snow cover $ 370 per event 20 Single street Central Business District sidewalk (50 feet by 8 to 10 feet average) 4 1.5- to 4-inch snow cover $ 395 per event 21 Single street Central Business District sidewalk 50 feet by 8 to 10 feet $ average) 4 4- to 8-inch snow cover per event $700 22 Corner lot Central Business District sidewalk (182 feet by 8 to 10 feet $ 900 average) 4 1.5- to 4-inch snow cover per event 23 Corner lot Central Business District sidewalk (182 feet by 8 to 10 feet $ 1350 average) o 4- to 8-inch snow cover per event 24 Other Central Business District sidewalk snow removal $ See Below per hour' 25 Sidewalk ice removal $ 100 per hour per person, not 1.5- t0 4-inch thlCkrieSS including material cost. For material cost see below per hour' 26 Sidewalk ice removal $ 100 per hour per person, not 4- t0 8-inch SriOW cover including material cost. For material cost see below per hour' 1. Reoccurring mowing shall be done no earlier than 14 days after the last mowing and no later than 21 days after the last mowing. 2. Price per hour will be multiplied by the number of workers needed to complete the job. 3. Price per acre shall be divided by square footage for lots less than one acre in size. 4. Snow shall be removed from primary walking path, with a minimum eight foot (8') clear area. Snow is preferred to be removed from the site but may be stockpiled in an area no greater than two feet (2') back from the curb. 5. The following documents are attached to and made a condition of this Quote: a. Project References b. Affidavit of Non -Collusion C. Certificate of Insurance 6. Communications concerning this Quote shall be addressed to the address of CONTRACTOR indicated below. SUBMITTED on Thursday May 2nd 92024 Pricing will be valid until December 31, 2025 Pricing for Lines #17 & #24 from above $85.00 per hour per person for shoveling; $100 per hour per person for snow blower use; $145 per hour for skidloader use; $115 per hour for polar trac use Material Cost for Deicers $.40 per pound used. Product is a blended mixture of different deicers. Additional Line items Pricing #27 Single street residential sidewalk (92 feet by 4 to 5 feet average) 8.1- to 12-inch snow cover #28 Single street residential sidewalk (92 feet by 4 to 5 feet average) 12.1- to 16-inch snow cover #29 Corner lot residential sidewalk (182 feet by 4 to 5 feet average) 8.1 to 12 inch snow cover #30 Corner lot residential sidewalk (182 feet by 4 to 5 feet average) 12.1 to 16 inch snow cover #31 Single Street residential or Corner lot residential sidewalk 16.1 inches of snow cover or greater $140 per time $170 per time $260 per time $300 per time $85.00 per hour per person for shoveling; $100 per hour per person for snow blower use;$145 per hour for skidloader use;$115 per hour for polar trac use WORK DESCRIPTION A. DEFINITIONS "Acreage" shall mean any property having a total area of 43,560 square feet (1 acre) or greater. "Authorized notice" shall mean a written or verbal notice from the City of Stillwater to perform specific work at a specific location. "City" shall mean the City of Stillwater, Minnesota. "Cleaning and removal of trash, debris and other deposited material" shall mean any method by which filth, weeds, rubbish, refuse or other matter that might be unhealthy and/or unsightly is removed from any acreage or lot and disposed of as approved by the City and delineated in the City Code and in the specifications for this contract. "Contractor" shall mean the person or firm, awarded the Contract by the City. "Ice Removal" shall mean any method by which ice is removed from any PUBLIC SIDEWALK as approved by the City and delineated in the City Code of Ordinances. "Lot" shall mean any property having a total area less than 43,560 square feet (1 acre). "Recurring Mowing" shall mean subsequent mowing after the initial mowing directed by the City and specifically requested to by the City to be placed on the reoccurring mowing list. Recurring mowing shall be done no earlier than 14 days since the last mowing and no more than 21 days after the last mowing. Reoccurring Mowing shall cease at the time of notification of removal by the City, notification of the property owner mowing shall not occur, and/or upon notice by the Contractor Mowing has occurred on the property. "Reoccurring Snow Removal" shall mean subsequent snow removal after the initial Snow Removal as directed by the City and specifically requested by the City to be place on the reoccurrence list. Reoccurring snow removal shall be conducted no greater than 24 hours after the snow has ceased to be deposited thereon. Reoccurring Snow Removal shall cease at the time of notification of removal by the City, notification of the property owner snow and ice removal shall not occur, and/ or upon notice by the Contractor Snow Removal has occurred on the property. "Snow Removal" shall mean any method by which snow and ice is removed from any PUBLIC SIDEWALK as approved by the city and delineated in the City Code of Ordinances. "Snow Removal - CBD" shall mean any method by which snow is removed from a minimum of 8' of any PUBLIC SIDEWALK in the Central Business District (CBD) as approved by the city and delineated in the City Code of Ordinances. Please see attached Exhibit .1, Site Location Map, of the CBD area. B. SPECIFICATIONS ALL SPECIFICATIONS WILL BE STRICTLY ENFORCED. Any property which does not meet specifications shall be brought up to specifications at the Contractor's expense upon the notification by the City. VACANT LOT - Each lot shall be mowed in its entirety in a uniform cut. Mowing shall be completed as near as possible to any tree, wall, fence, pole, sign, or any other structure. Remaining high grass and weeds shall be trimmed to ensure favorable appearance. Proper action shall be taken to clear the property, adjoining streets, sidewalks and public rights -of -way of all grass and weed trimmings. Specific authorization from the City must be obtained to clean and remove trash, debris or other deposited material from a vacant lot. DEVELOPED LOT- Each lot shall be mowed as near as possible to any building, tree, wall, fence, pole, sign or any other structure in a uniform cut. Remaining high grass and weeds shall be trimmed to ensure favorable appearance. Proper action shall be taken to clear the property, adjoining streets, sidewalks and public rights -of - way of all grass and weed trimmings. Specific authorization from the City must be obtained to clean and remove trash, debris or other deposited material from a developed lot, including public parks and open space. ACREAGE BETWEEN ONE ACRE AND TWENTY ACRES - Each parcel shall be mowed in its entirety in a uniform cut. Any remaining high grass and weeds around trees, walls, fences, poles, signs, or any other structure shall be trimmed. Proper action shall be taken to clear the adjoining streets, sidewalks and public rights -of -way of all grass and weed trimmings. Specific authorization from the City must be obtained to clean and remove trash, debris or other deposited material from acreage. Five or more vacant, contiguous lots shall be treated as acreage and billed as such. ACREAGE OVER TWENTY ACRES - All areas within fifty feet from a curb, public right-of-way, street, sidewalk or adjacent property under different ownership must be mowed in their entirety in a uniform cut. Any agricultural areas or areas used to cultivate crops must be mowed up to the crop. Specific authorization from the City must be obtained to clean and remove trash, debris or other deposited material from acreage. CLEANING OF TRASH, DEBRIS AND OTHER DEPOSITED MATERIAL - The Contractor shall remove all trash, debris and other deposited material from the property. Trash, debris and other deposited material may include dirt, rock, wood, boards, railroad ties, furniture, appliances, machinery, implement, tires, equipment, litter, clutter, swimming pool water and any other illegally -deposited or rejected matter, personal property or unsheltered storage. The Contractor shall also level and/or remove stockpiles of dirt, aggregate or other materials. The Contractor shall seed and mulch, when required by the City, including MN -DOT 240 seed mix @ 100 lbs/acre and Type 1 Mulch with 90% coverage at two tons per acre. Residential debris shall be bagged and placed at the curb in an orderly manner for pick up by Waste Management. Construction material shall be taken to Buberl Recycling and Compost Incorporated at 5901 Omaha Avenue North #110, Stillwater, MN 55082. Hazardous waste shall be taken to the Washington County's Environmental Center site at 4039 Cottage Grove Drive in Woodbury or other state -licensed hazardous waters disposal site as determined accepted by City Staff prior to work commencement. Contact City Staff concerning other situations the Contractor may encounter before proceeding with cleanup. No action shall be taken that does not comply with all life, health and safety requirements of the City including, but not limited to, compliance with City Code Chapter 33, Building Code. BOARDING AND SECURING OF PROPERTY - The Contractor shall install a minimum of 3/ 8-inch thick plywood over all broken windows, missing doors, and other openings that cannot be secured by other reasonable means. Specific authorization from the City must be obtained to board and secure a property. No action shall be taken that does not comply with all life, health and safety requirements of the City including, but not limited to, compliance with City Code Chapter 33, Building Code. SECURING OF PROPERTY - The Contractor shall install necessary padlocks, door hardware, etc. to secure doors and other unsecured opening that do not require boarding. Specific authorization from the City must be obtained to secure a property. No action shall be taken that does not comply with all life, health and safety requirements of the City including, but not limited to, compliance with City Code Chapter 33, Building Code. SECTION III. CONTRACT IMPLEMENTATION A. AUTHORIZATION The Contractor shall be notified by a designated representative of the City of Stillwater to perform specific work at a particular location. The Contractor shall complete the requested services within two (2) days after receiving authorization. In the event of inclement weather, the Contractor shall notify the City of failure to complete requested services by the third (3rd) day; however, in any case, such work shall be completed within five (5) days after initial authorization. Failure to notify or finish the work within the timeframes indicated will subject the Contractor to liquidated damages of $15.00 per day, per property, until the work is complete. The City shall pay $25.00 for trips by the Contractor to a site where the Contractor finds abatement has been completed prior to the Contractor arriving at the site if the arrival is within the established timeframes as outlined in Section III(A). In these instances, the Contractor shall provide a single labeled photograph to show the abatement of the violation which shall be provided with the invoice. The invoice shall clearly be labeled as a "Discontinuance Fee" with the property address. B. GENERAL CONDITIONS For work paid on a per hour basis, the Contractor shall examine the property first to estimate the number of hours needed to complete the job before authorization is given. The City shall not pay for travel time. In the event that more than the original number of hours is necessary to complete the job, the Contractor shall contact the designated City of Stillwater representative for approval once the original estimated hours are reached and prior to performing any additional hours. a. If seed and mulch is required, the Contractor shall indicate this at this time. 2. The Contractor shall obtain and pay for any and all permits, licenses, disposal fees or any other costs required to fulfill this contract. 3. The Contractor must comply with all federal, state and local ordinances. 4. The Contractor shall protect and prevent all damage to wires, cables, structures, fences vehicles, trees, plants and other artifacts. Any damage to public or private property shall be corrected by repair or replacement by the Contractor at his or her own expense to the satisfaction of the Owner or the City. 5. In case any action in court is brought against the Owner, or any officer or agent of the Owner, for the failure, omission or neglect of the Contractor to perform any of the covenants, acts, matters or things by this Contract undertaken; or for injury or damage caused by the alleged negligence of the Contractor or his subcontractors or his or her or their agents, or in connection with any claim based on lawful demands of subcontractors, workmen, materialmen or suppliers the Contractor shall indemnify and save harmless the Owner and his or her officers and agents, from all losses, damages, costs, expenses, judgments or decrees arising out of such action. 6. Except as to any supplies or components which the specifications provide need not be new, all supplies and components to be provided under this contract shall be new (not used or reconditioned, and not of such age or so deteriorated as to impair their usefulness or safety), of current production and of the most suitable grade for the purpose intended. If at any time during the performance of this contract the Contractor believes that the furnishing of supplies or components which are not new is necessary or desirable, they shall notify the City immediately, in writing, including the reasons therefore and proposing any consideration which will flow to the City if authorization to use supplies or components is granted. 7. In the event the Contractor conducts a trip to a site where the Contractor finds abatement has been completed, within 24 hours the Contractor shall notify the City the work was not performed and that the property is being removed from the Reoccurring Mowing and/or Reoccurring Snow and Ice Removal list. C. INVOICING The Contractor shall take before and after photographs in digital format for validation and return same to the City with EACH invoice of each job assignment. Any invoice submitted without both before and after photos will be returned unpaid. "Before" and "after" photographs must be taken each and every time a property is serviced. Photographs shall meet the following requirements: • A minimum of three "before" and "after" photographs are required per visit. • At least one "before" and one "after" photograph must each identify the address or location of the work site. • The "before" and "after" photographs must clearly validate the work performed. • Photographs shall be a minimum of 3.2 megapixels,1600 x 2000 resolution (pixels). Invoices shall reflect separate charges for each category of work performed with no more than one property on any detail sheet. Invoices shall indicate the date(s) of service shall otherwise comply with City purchasing procedures unless waived by the City. Orders will be placed by the City and must be given a Purchase Order Number to be valid. No payments shall be made on invoices not listing a Purchase Order Number. No partial payment will be made. An invoice for work performed shall be submitted within fourteen (14) days following completion of the requirements of the contract to: Community Development Department, Stillwater City Hall 2164thStN Stillwater, MN 55082-4898 planningdept@ci.stillwater.mn.us Failure to submit an invoice in the time period identified shall result in nonpayment by the City. D. PAYMENT TERMS & CONDITIONS City review, inspection and processing procedures ordinarily require thirty (30) days after receipt of invoice, materials or service. Quotes which call for payment before 30 days from receipt of invoice, or cash discounts given on such payment, will be considered only if in the opinion of the City the review, inspection and processing procedures can be completed as to the specific purchases within the specified time. It is the intention of the City to make payment on completed orders within thirty (30) days of receiving invoicing unless unusual circumstances arise. SECTION IV. CONTRACT CONDITIONS A. CONTRACT CLAUSE All Contractors understand and agree that the quote will become a legally binding contract upon acceptance in writing by the City. This contract may be superseded only if replaced with a written contract executed by both parties. 2. PROVISIONAL CLAUSES The City will not enter into any contract where the cost is provisional upon such clauses as are known as "escalator" or "cost-plus" clauses. 3. LIABILITY The Contractor and/or the Contractor's employees will assume complete responsibility for any claim of property damage or bodily injury, which may directly or indirectly arise from the employee's performance under the terms of this agreement. The Contractor's employees will hold harmless, release and defend the City from all claims of liability that directly or indirectly arise under the terms of this agreement. The Contractor shall not recover from the City of Stillwater the cost for damaged equipment, including broken blades, punctured tires, or any other damaged equipment, as a result of mowing assignments regardless of the condition of the property. 4. ASSIGNMENT OF CONTRACT The successful Contractor may not assign their rights and duties under an award without the written consent of the City of Stillwater City Administrator. Such consent shall not relieve the assignor of liability in event of default by their assignee. 5. DEFAULT In case of default of the successful Contractor, the City may procure the services from other sources and hold the Contractor responsible for any excess cost occasioned thereby. EXHIBIT I ".0 001, (�if il� - 21_ ter 1� n,, N, 11,0­ 0 N' Site Location Map C B D —municipal Boundary Parcel Boundaries General Site Location 17' 13 1 1 Water THE BIRTHPLACE OF MINNES O T A DATE: May 21, 2024 TO: Honorable Mayor and City Councilmembers FROM: Reabar Abdullah, Assistant City Engineer SUBJECT: Maryknoll lift Station Improvement Temporary Easement Acquisition BACKGROUND In connection with the Maryknoll Lift Station Improvement Project (2023-12), Staff has identified a temporary easement needed from the property at 404 Maryknoll Drive, the easement includes; 1. Temporary construction easement (450 sq. ft) 2. Remove a Pine Tree and replace with a different tree. 3. Total compensation for the temporary easement to the property owner in the amount of One Thousand Dollars ($1,000). The easement is graphically depicted in Exhibit A attached to the proposed resolution. The resolution authorizes the acquisition of the easement. The acquisition will be funded through the Maryknoll Lift Station Improvement Project. RECOMMENDATION Staff recommends the City accept the compensation amount to acquire the temporary construction easement. ACTION REQUESTED If Council concurs with recommendation, they should pass a motion authorizing the Mayor and Clerk to enter in contract, upon City Attorney review and adopt Resolution 2024 AUTHORIZING TEMPORARY EASEMENT ACQUISITION FOR THE MARYKNOLL LIFTSTATION IMPROVEMENT. City of Stillwater Washington County, Minnesota RESOLUTION 2024-xxx AUTHORIZING TEMPORARY EASEMENT ACQUISITION FOR MARYKNOLL LIFT STATION IMPROVEMENT PROJECT (2023-12) WHEREAS, the Project will include changing the Maryknoll lift station from dry well pumping to wet well submersible pumping; and WHEREAS, it is necessary to acquire a certain temporary easement to construct and maintain the Project; and WHEREAS, the City Council finds that it is reasonably necessary, proper, and convenient, and in the interest of the general welfare that the City acquire for the Project and the Utilities, the easement described in Exhibit A attached hereto ("Easement"); and WHEREAS, the City Council finds that possession of the Temporary Easement is required before the Project construction can begin; and WHEREAS, the City has negotiated with the Landowner the damages caused by the City's acquisition of the Easement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA, the Mayor and Clerk are hereby authorized and directed to enter into a contract with the landowner of 404 Maryknoll Drive, Stillwater, Minnesota in the name of the City of Stillwater for the Acquisition of a temporary easement for the improvement of Maryknoll Lift Station. Adopted by the City Council this 21 st day of May 2024 CITY OF STILLWATER Ted Kozlowski, Mayor Attest: Beth Wolf, City Clerk TEMPORARY EASEMENT FOR CONSTRUCTION PURPOSES THIS TEMPORARY EASEMENT FOR CONSTRUCTION PURPOSES ("Easement") is made, granted and conveyed this day of . 2024, by and between Donald E. Watson, a single person ("Landowner"), and the City of Stillwater, a Minnesota municipal corporation ("City"). WHEREAS, Landowner owns real property in Washington County, Minnesota, legally described as follows: Lot 1, Block 1, WILDPINES FIRST ADDITION, according to the recorded plat thereof, Washington County, Minnesota. Abstract Property PID: 2903020330042 (the "Landowner Property"). WHEREAS, the City is working on a project that will require a temporary construction easement from Landowner. NOW THEREFORE, the Landowner in consideration of the sum of One Dollar and other good and valuable consideration to them in hand paid by the City, the receipt and sufficiency of which is hereby acknowledged, does hereby grant and convey unto the City, its successors and assigns, the following: TEMPORARY CONSTRUCTION EASEMENT DESCRIPTION Landowner does hereby grant and convey unto the City, its successors and assigns, the following: A temporary construction easement for grading, sloping and construction purposes in accordance with the plans and specifications provided by the City, and all such purposes ancillary, incident or related thereto ("Temporary Easement") under, over, across, through and upon the real property legally described and depicted on Exhibit A ("Temporary Easement Area"), attached hereto and incorporated herein by reference. The Temporary Easement shall terminate one year after execution. EXEMPT FROM STATE DEED TAX The rights of the City also include the right of the City, its contractors, agents and servants: (a) To enter upon the Temporary Easement Area at all reasonable times for the purposes of construction, reconstruction, inspection, repair, replacement, grading, sloping, and restoration relating to the purposes of the Temporary Easement; and (b) To maintain the Temporary Easement Area any City improvements and any underground pipes, conduits, or mains, together with the right to excavate and refill ditches or trenches for the location of such pipes, conduits or mains; and (c) To remove from the Temporary Easement Area trees, brush, herbage, aggregate, undergrowth and other obstructions interfering with the location, construction and maintenance of the utility pipes, conduits, mains and above ground and below ground drainage facilities and to deposit earthen material in and upon the Temporary Easement Area; and (d) To remove or otherwise dispose of all earth or other material excavated from the Temporary Easement Area as the City may deem appropriate. The City shall not be responsible for any costs, expenses, damages, demands, obligations, penalties, attorneys' fees and losses resulting from any claims, actions, suits, or proceedings based upon a release or threat of release of any hazardous substances, petroleum, pollutants, and contaminants which may have existed on, or which relate to the Temporary Easement Area or the Landowner's Property prior to the date hereof. Nothing contained herein shall be deemed a waiver by the City of any governmental immunity defenses, statutory or otherwise. Further, any and all claims brought by Landowner or their successors or assigns, shall be subject to any governmental immunity defenses of the City and the maximum liability limits provided by Minnesota Statutes, Chapter 466. The Landowner, for himself and his successors and assigns, does hereby warrant to and covenant with the City, its successors and assigns, that they are well seized in fee of Landowner Property described above, the Temporary Easement Area described and depicted on Exhibit A and have good right to grant and convey the Temporary Easement herein to the City. This Easement is binding upon the heirs, successors, executors, administrators and assigns of the parties hereto. This Easement may be executed in any number of counterparts, each of which shall be deemed an original but all of which shall constitute one and the same instrument. [Remainder of this page has been intentionally left blank] 2 IN TESTIMONY WHEREOF, the Landowner and the City have caused this Easement to be executed as of the day and year first above written. LANDOWNER: ri By: Donald E. Watson STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON ) is foregoing instrument was acknowledged before me on this day of 2024, by Donald E. Watson, a single person. BETH=LINFNOTARY PMY CammM Notary Public 3 CITY: CITY OF STILLWATER I0 Ln Ted Kozlowski Mayor Beth Wolf City Clerk STATE OF MINNESOTA ) ) ss COUNTY OF WASHINGTON ) On this day of , 202 , before me a Notary Public within and for said County, personally appeared Ted Kozlowski and Beth Wolf to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and the City Clerk of the City of Stillwater, the Minnesota municipal corporation named in the foregoing instrument, and that it was signed on behalf of said municipal corporation by authority of its City Council and said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said municipal corporation. This instrument drafted by And after recording, please return to: Greta Bjerkness, #0390575 LeVander, Gillen, & Miller, P.A. 1305 Corporate Center Dr., Suite 300 Eagan, MN 55121 (651)451-1831 4 Notary Public EXHIBIT A LEGAL DESCRIPTION AND DEPICTION OF TEMPORARY EASEMENT AREA Legal Description: A temporary easement over, under and across the east 30.00 feet of the south 15.00 feet of Lot 1, Block 1, WILDPINES FIRST ADDITION, according to the recorded plat thereof, Washington County, Minnesota. !!■! 11 1 1F! 'e F■ 1•! •: 1 !■ 1 11 11 1 11 141 d 1 S a w BLOCK 1 z d — - uT ur5l•7955"&110.00 uT r `ur _� L _• IRON PIPE d ur in In Ur y In � to uE � �--��� - GL - , d O� GL ME.0. d s M LU 0 J Z ]L ,OAKRIDGE ROAD a DFV @ tt I Easement Area - 450 SQ. FT. TEMPORARY EASEMENT DESCRIPTION A temporary easement over, under and across the east 30.00 feet of the south 15.00 feet of Lot 1, Block 1, WILDPINES FIRST ADDITION, according to the recorded plat thereof, Washington County, Minnesota, DRAWN BY: JJA EXHIBIT SHEET DESIGNED BY: CHECKED BY: 1JA J�k CITY OF STILLWATER 1 ISSUED: 3{1212024 � -` WWW I( CRC 023 STILLWATER MARYKNOLL REVISION: REV D Enpinaenng 8urveying� Planrlilgl Em�nnme 51 STILLWATER, MN IRO)EC:T NO: 5236 A-1 MEMORANDUM OF UNDERSTANDING City of Stillwater — 404 Maryknoll Drive On thisday of , 2024, Donald E. Watson ("Landowner"), Owner of property located at 404 Maryknoll Drive in the City of Stillwater, County of Washington, and State of Minnesota identified as Parcel Identification Number: 2903020330042, did execute and deliver a conveyance of real estate rights, specifically a Temporary Easement for Construction Purposes to the City of Stillwater, a Minnesota municipal corporation ("City"). This agreement is now made and entered as a memorandum of all the terms, and the only terms, agreed upon in connection with the above transaction. It is hereby acknowledged and agreed upon between the parties that: 1. The City is engaged in a sanitary sewer lift station upgrade project ("Project"). The Landowner understands that the acquired property rights are for use in connection with the construction of the Project. 2. That in full compensation for the conveyance of said property rights, the City shall pay the Landowner the sum of One Thousand Dollars ($1,000.00) for the easement. Landowner understands that payment by the City must await City Council approval. The payment of One Thousand Dollars ($1,_000.00) shall be made to Landowner within 60 days of approval by City Council. 3. Just outside the northerly side of the easement area is a pine tree in Landowner's yard. As a part of the Project, the City will remove the tree at the City's expense. The City shall replace the tree with a tree from the options below, as chosen by the Landowner: Common Option Species Name Mature Height Notes Size A great alternative to Colorado Blue Spruce. Drought tolerant, low branches great for Abies screening, white hue on needles adds aesthetic 1 concolor White Fir 40-50' value. 7' Fast growing spruce, resistant to local pests and Picea Norway diseases. Drought tolerant, low branches great 2 abies Spruce 50-70' for screening. 8' Very hardy pine, pyramidal form with branches Pinus Swiss Stone all the way to the ground. Green outer needles, 3 cembra Pine 30-40' bluish on the inside. 4' 4. The City shall remove the wooden fence on the southeast corner of Landowner's Property in conjunction with the Project. The City shall replace the fence after Project completion with same or similar fencing. 5. In the event of a clerical error, Landowner agrees to cooperate in correcting the error including but not limited to resigning all documents. It is understood and agreed that the entire agreement of the parties is contained in this Memorandum of Understanding and the Temporary Easement for Construction Purposes dated 2024 and that these documents and agreements include all oral agreements, representations, and negotiations between the parties. CITY: CITY OF STILLWATER am Ted Kozlowski Mayor Beth Wolf City Clerk STATE OF MINNESOTA ) ) ss COUNTY OF WASHINGTON ) On this day of , 2024, before me a Notary Public within and for said County, personally appeared Ted Kozlowski and Beth Wolf to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and the City Clerk of the City of Stillwater, the Minnesota municipal corporation named in the foregoing instrument, and that it was signed on behalf of said municipal corporation by authority of its City Council and said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said municipal corporation. Notary Public 2 I1I� q1 A/1� ► "1 By: " e Donald E. Watson STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON ) T foregoing instrument was acknowledged before me on this //day of 2024, by Donald E. Watson, a single person. BETH LYNN WOLF 10 NOTARY PUBLIC - MINNEWR M► Comffftm EON JM. M, 2021 Notary Public 3 i water THE BIRTHPLACE OF MINNESOTA DATE: May 21, 2024 TO: Honorable Mayor and City Council FROM: Ben Gutknecht, Planning Manager SUBJECT: Case No. 2024-012: Preliminary Plat and Final Plat (Frankie Valley): 1904 5t" Street North BACKGROUND The Applicant, Frankie Peterson, is seeking approval of a Preliminary Plat and Final Plat (Frankie Valley) to facilitate the splitting of one existing lot into two new lots. The Property is located at 1904 5t" Street North and regulated by the RA (Single-family) Zoning District and Neighborhood Conservation Design Review District. The existing property takes its access from Willow Street which is deficient in right-of-way size. As part of this Plat the applicant will be dedicating approximately 1,450 square feet of right-of-way to Willow Street. Due to the required right-of-way dedication the applicant must move forward with the subdivision via Plat process. The Planning Commission held a Public Hearing on April 24, 2024. Details of the proposal can be found in the attached Report to Planning Commission. RECOMMENDATION The Planning Commission recommends approval of the request with conditions outlined in the attached resolution for approval. ACTION REQUESTED Motion to adopt the Resolution approving the Plat creating two lots in the RA (Single - Family) Zoning District with the conditions outlined in the attached resolution at 1904 5t" Street North. City of Stillwater Washington County, Minnesota RESOLUTION 2024- RESOLUTION APPROVING A PRELIMINARY AND FINAL PLAT FOR FRANKIE VALLEY (CASE NUMBER CD2024-012) WHEREAS, the City of Stillwater received a Preliminary Plat and Final Plat application from Frankie Peterson ("Applicant") for property located at 1904 5t" Street North legally described as in Exhibit A (the "Property"); and WHEREAS, on April 24, 2024, the Planning Commission for the City of Stillwater held a public hearing, received comment, considered the requested, and approved the Plat request; and WHEREAS, on May 7, 2024, the City Council for the City of Stillwater held a public hearing, received comment, and considered the request. NOW THEREFORE BE IT RESOLVED that the City Council for the City of Stillwater hereby approves the preliminary and final plat of Frankie Valley, with the following Conditions of Approval: 1. Review and Approval by the City Engineer. 2. Prior to issuance of plat applicant must pay all relevant development/Engineering fees. 3. Prior to issuance of Plat applicant must pay parkland dedication fees. 4. Any new dwelling proposed on newly created lot must be reviewed and approved by the Heritage Preservation Commission. Approval of this Plat is not justification for deviations to the Stillwater Design Guidelines. Key elements include, but are not limited to garage orientation and setback, overall setbacks, building height, and building coverage. It is hereby noted that it is unlikely that the City will approve any variance to Zoning Code Standards or Design Guidelines. 5. The existing shed that will be on the newly created lot shall be removed within 90 days or recording of the plat. City Code does not allow an accessory structure on a lot without a primary structure. Adopted by the City Council this 7t" day of May, 2024. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk EXHIBIT A Legal Description of the Applicant's Properties Situs Address: 1904 5th Street North Parcel ID: 21-030-20-24-0019 Abstract Property Type All that part of the Northwest Quarter of Section 21, Township 30 North, Range 20 West, described as follows: Beginning on a line produced 350.00 feet West of the East line of said Northwest Quarter and running parallel thereto to a point 180.00 feet North of the South line of said Northwest Quarter; thence North on said parallel line 138.00 feet; thence West at right angles 290.00 feet; thence South parallel with said East line 137.61 feet, more or less, to the northerly line of the South 180.00 feet of said Northwest Quarter of Section 21; thence Easterly along said Northerly line 290.00 feet, more or less, to the point of beginning. Subject to the right of way of the public road locally known as willow Street along the northerly line thereof. �l Water T H E B I R T H P L A C E O F M I N N E S O TA DATE: April 24, 2024 TO: Honorable Chair and Commission Members FROM: Ben Gutknecht, Planning Manager SUBJECT: CD 2024-012 — Preliminary Plat and Final Plat: 1904 5th Street North BACKGROUND The City has received an Application from Frankie Peterson (Representative) for a Preliminary Plat and Final Plat (Frankie Valley) to facilitate the splitting of one existing lot into two new lots. The Property is located at 1904 5th Street North and regulated by the RA (Single-family) Zoning District and Neighborhood Conservation Design Review District. The Property is approximately 39,963 square feet and contains a single-family dwelling with an attached garage and detached shed. The shed will be relocated to remain on the same lot as the existing dwelling. The existing property takes its access from Willow Street which is deficient in right-of-way size. As part of this Plat the applicant will be dedicating approximately 1,450 square feet of right-of-way to Willow Street. Due to the required right-of-way dedication the applicant mu s ove forward with the subdivision via Plat process. AKIAI YSIS Comprehensive Plan Considerations The Comprehensive Plan guides a density range between 1-4.4 units/acre for this area. The proposed project has a net density of 2.3 units/acre. Zoning Considerations The property is zoned within the RA (Single -Family) Zoning District. The purpose for which is described as providing a location for low density single-family dwelling development. This is appropriate in this application and is consistent with the 2040 Comprehensive Plan. The applicant has provided a Site Plan showing the location of a protentional future dwelling, Staff has reviewed the existing dwelling and proposed for consistency with the RA Zoning District Dimensional Standards. Dimensional Standards Review Required Lot 1 (Existing Lot 2 Structure) (Proposed Structure Lot Area Minimum 10,000 square feet Net slopes = Net slopes = 11,225 sf 11,573 sf Lot Width 75 feet 176.50 feet 113.50 feet Lot Depth 100 feet 137.61 feet 138 feet Frontage 25 feet 176.50 feet 113.50 feet Requirement Setbacks Front Yard House — 30 feet 24.3 feet 30 feet Side Yard House (Interior) — 10 feet 11.1 feet to east 11 feet to the House (Exterior) — 30 feet lot line west Garage — 5 feet (when no 98.9 feet to west 32.5 feet to the habitable ea is closer than lot line east (exterior 10 fee m erty line and side yard area) provi garage i a minimum of 15 fe from near structures on ad'ac lot Rear Yard 25 feet 42.6 feet 32.9 feet Impervious 30% 13.5% 29.97% (30% Surface 11 1 1 required The existing structure on propose ei ro t into a nonconforming status in regards to front yard setback. This is ue t dedic d right-of-way required by the City. Staff finds this acceptable as it is c to it a ucture directly across the right-of-way and benefits the City's street p ogram. Neighborhood Conservation District Currently, the applicant is not proposing a structure for4rnew Lot 2. However, any new structure proposed on Lot 2 will require review and approval consistent with standards set for the Neighborhood Conservation District. This includes review and approval by the Heritage Preservation Commission and will be a condition of approval. While there are no proposed alterations to the existing structure on proposed Lot 1, records indicate that it was constructed circa 1996, which staff wanted to note. Right -of -Way Dedication There is an existing 10-foot-wide drainage, utility, and roadway easement dedicated to the City. Per Engineering requirements, the Applicant is dedicating an additional 5 feet for a total 15 feet wide and 4,350 square feet as right-of-way for Willow Street, thus ensuring consistency with the right-of-way and any future improvements. Tree Preservation Currently, there is no proposed tree removal associated with this project. However, the applicant has provided a concept building foot print that indicates the removal of 7 out of 22 trees. City Code requires that a tree therefore a preservation plan be required should there be a proposed removal of more than 35% of the significant trees. Per the submitted concept there is a proposed removal of 22% of significant trees. This would not require a tree preservation plan. Parkland Dedication Because the Applicant is not proposing the dedication of any trail or parkland, per Section 48-51, a parkland dedication fee of $2,000 and trail dedication fee of $500.00 will be required consistent with the creation of one new lot. Additional Comments The Applicant will be connecting to sanitary sewer and water per the requirements of the Engineering Department. This will include the payment of "deferred assessments" associated with the property. RECOMMENDATION Staff recommends approval of thi request outlined in the resolution. ALTERNATIVES as presented, with conditions of approval as A. Approve as presented B. Postpone and direct modifications and/or request additional information C. Deny ACTION Motion to recommend that the City Council approve the Plat creating two lots in the RA (Single -Family) Zoning District at 1904 5t" Street North with the conditions outlined in the attached draft resolution. I�It WO (water r i The Birthplace of Minnesota N WE s Site Location 1904 5th Street North 0 37.5 75 General Site Location r 0 150 ■F FRANKIE VALLEY i N 1/4 CORNER OF SEC. 21, T30, R20 FOUND WASHINGTON COUNTY STONE MONUMENT. I 12' WIDE STRIP OF LAND ----------- 50----------- -:-CONVEYED TO THE CITY OF � N �i STILLWATER PER 10' DRAINAGE, UTILITY AND i DOCUMENT NO. 34g0137. ROADWAY EASEMENT PER --e= --� N cn i DOCUMENT NO. 34878g2. �" oo VL Cn N89°36'08"E I cn Q[ 349.84 I — - I cl� o CQ~ z k.0D cp N �o INS Cn i S 1/4 CORNER OF SEC. 21, T30, R20 FOUND SURVEY NAIL OVER CAST IRON MONUMENT N89040'47"E r — r — A / r \ n / \ l l A r \ r \ l —l— l / \ n / / V L/ / I \/ / / / I L/ L/ / / / l / / V Ln ►----------- 50----------� KNOW ALL PERSONS BY THESE PRESENTS: That Karen Ann Kramer, a single person, fee owner of the following described property situated in the County of Washington, State of Minnesota, to wit: All that part of the Northwest 1/4 of Section 21, Township 30 North, Range 20 West, described as follows: Beginning on a line produced 350.00 feet west of the east line of said Northwest Quarter and running parallel thereto at a point 180.00 feet north of the south line of said Northwest Quarter; thence north on said parallel line 138.00 feet; thence west at right angles 290 feet; thence south parallel with the East line 137.61 feet, more of less, to the northerly line of south 180.00 feet of said Northwest Quarter of Section 21 ; thence easterly along said northerly line 290.00 feet, more or less, to the Point of Beginning. Have caused the same to be surveyed and platted as FRANKIE VALLEY and does hereby dedicate to the public for public use forever the public way and also dedicate the easements created by this plat for drainage and utility purposes only. In witness whereof said Karen Ann Kramer, a single person, has hereunto set her hand this ----------- day of _____________________ , 2024. By------------------ Karen Ann Kramer STATE OF -------------------- COUNTY OF ----------------- The foregoing instrument by Karen Ann Kramer, a single person, was acknowledged before me on this _______ day of --------------- 2024. (signature) ------------------------------- (print) Notary Public ________________ County, Minnesota My Commission Expires January 31, 202---. I, Daniel L. Thurmes, do hereby certify that I have surveyed and platted or directly supervised the surveying and platting of the property described on this plat as FRANKIE VALLEY; that I am a duly Licensed Land Surveyor in the State of Minnesota; that this plat is a correct representation of the boundary survey; that all mathematical data and labels are correctly designated on this plat; that all monuments depicted on the plat have been correctly set; that all water boundaries and wet lands as of this date, as defined in Minnesota Statutes Section 505.01, Subd. 3, are shown and labeled; and all public ways are shown and labeled on this plat. Dated this --------- day of -------------------, 2024. PLANNING AND ZONING COMMISSION OF THE CITY OF STILLWATER The foregoing plat of FRANKIE VALLEY was approved and accepted by the Planning and Zoning Commission of the City of Stillwater, Minnesota, this ---------day of----------------- 20----- By-------------------------------------- its Chairperson By ---------------------------------------- its Secretary CITY COUNCIL OF THE CITY OF STILLWATER This plat of FRANKIE VALLEY was approved by the City Council of the City of Stillwater, Minnesota, this _________day of__________________, 202___ and hereby certifies compliance with all requirements as set forth in Minnesota Statutes, Section 505.03, Subd. 2. By------------------------------------- - Mayor By------------------------------------------- Clerk WASHINGTON COUNTY SURVEYOR Pursuant to Chapter 820, Laws of Minnesota, 1971, and in accordance with Minnesota Statutes, Section 505.021, Subd. 11, this plat has been reviewed and approved this ------- day of --------------, 2024. By---------------------------- Washington County Surveyor NAF WASHINGTON COUNTY AUDITOR/TREASURER Pursuant to Minnesota Statutes, Section 505.021, Subd. 9, taxes payable for the year 2024, on the land hereinbefore described, have been paid. Also pursuant to Minnesota Statutes, Section 272.12, there are no delinquent taxes and transfer entered, on this --------- day of -------------------- 2024. By ________________________________Washington County Auditor/Treasurer By---------------------------------------- Deputy WASHINGTON COUNTY RECORDER Document Number --------------_ I hereby certify that this instrument was recorded in the Office of the County Recorder for record on this ------- day of ----------------- 202-- at ------------------ o'clock M., and was duly recorded in Washington County Records. By--------------------------- Washington County Recorder By-------------------------------------------- Deputy ------------------------------------------ Daniel L. Thurmes, Licensed Land Surveyor, CS T N N0. q THE ORIENTATION OF THIS BEARING SYSTEM IS BASED Minnesota License No. 25718 C)ELLWOOD RC), N. UPON THE NORTH - SOUTH QUARTER LINE OF SECTION DRAINAGE AND UTILITY EASEMENTS 21, TOWNSHIP 30, RANGE 20, WHICH IS ASSUMED TO STATE OF MINNESOTA ARE SHOWN AS THUS: V ��� HAVE THE BEARING OF S00°22'28"E. COUNTY OF WASHINGTON (NOT TO SCALE) I , The foregoing Surveyor's Certificate was HAZEL ST. W. acknowledged before me on this --------- day of 5 it WILLOW 1 o DENOTES SET 1 /2 INCH X 18 INCH IRON PIPE MARKED 40 5 ST. R.L.S. 25718 UNLESS OTHERWISE INDICATED. NORTH ---------------- ---, 2024, by Daniel L. Thurmes, SITE z z 10 10 • DENOTES FOUND 112 INCH IRON PIPE WITH NO CAP Licensed Land Surveyor. — — —� — L — — — POPLAR ST. W. cnn UNLESS OTHERWISE SHOWN. 0 20 40 z Suite #200 z DENOTES FOUND WASHINGTON COUNTY MONUMENT AS NOTED. (signature) %hne ern Ave. L �� 55082 BEING 10 FEET IN WIDTH AND ADJOINING � STREET LINES AND BEING 5 FEET IN WIDTH 1395.68 DESC. DENOTES DIMENSIONS AS RECITED IN THE DEED LEGAL DESCRIPTION. -------------------------------------------- 5.8969 AND ADJOINING LOT LINES UNLESS NOT TO SCALE: 1 INCH = 20 FEET (print) ssurvey SCALE OTHERWISE SHOWN ON THE PLAT. 1395.68 MEAS. DENOTES MEASURED DISTANCE. SCALE IN FEET net — Notary Public, VICINITY MAP Dakota County, Minnesota My Commission Expires January 31, 2025 SEC. 31, TWP. 30N, RNG. 20W, WASHINGTON COUNTY, MN CORNERSTONE LAND SURVEYING, INC. SLOPE ANALYSIS DENOTES SLOPE AREAS OF 25% OR GREATER DENOTES SLOPE AREAS OF 25% OR GREATER WITH A HORIZONTAL DISTANCE OF 50' OR GREATER LEGEND: FOUND MONUMENT FIRE DEPT. CONNECTION O SET 112" IRON PIPE HYDRANT MARKED RLS NO. 25718 Qo CURB STOP ry CABLE TV PEDESTAL WATER WELL UE AC AIR CONDITIONER O WATER MANHOLE ury 0 ELECTRIC MANHOLE wn WATER METER uF ELECTRIC METER ® POST INDICATOR VALVE Ur EP ELECTRIC PEDESTAL ra WATER VALVE ou er ELECTRIC TRANSFORMER O BOLLARD uc LIGHT POLE p FLAG POLE > GUY WIRE �g MAIL BOX » -(D- POWER POLE TRAFFIC SIGN I OG GAS MANHOLE 0 UNKNOWN MANHOLE —x x El GAS METER UNDERGROUND ELECTRIC UNDERGROUND CABLE TV UNDERGROUND FIBER OPTIC UNDERGROUND TELEPHONE OVERHEAD UTILITY UNDERGROUND GAS SANITARY SEWER STORM SEWER WATERMAIN FENCE CURB [TYPICAL] ie SOIL BORING 0 TELEPHONE MANHOLE TRAFFIC SIGNAL ® TELEPHONE PEDESTAL c CONCRETE SURFACE <';< *e..�,.;�,,,•,,,y='. ca SANITARY CLEANOUT CONIFEROUS TREE Oo SANITARY MANHOLE ® 0 CATCH BASIN BITUMINOUS SURFACE or DECIDUOUS TREE ® or ® STORM DRAIN ® FLARED END SECTION O STORM MANHOLE (S.T.N. N0. q DELLWOOD ""n HAZEL ST. W. WILLOW ST. SITE z mz POPLAR ST. W. z z � U) 21 z N 1fl NOT TO SCALE VICINITY MAP SEC. 37, TWP. 30N, RNG. 20W, WASHINGTON COUNTY, MN D+U PROPOSED DRAINAGE AND UTILITY EASEMENTS ARE SHOWN AS THUS: (NOT TO SCALE) 5 i JL 5 --101—J I I— �10 — BEING 10 FEET IN WIDTH AND ADJOINING STREET LINES AND BEING 5 FEET IN WIDTH AND ADJOINING LOT LINES UNLESS OTHERWISE SHOWN ON THE PLAT. ,\ RIGHT OF WAY NOTE EXISTING 10' DRAINAGE, UTILITY AND ROADWAY EASEMENT PER DOCUMENT NO. 3487892 IS SHOWN ON THIS SURVEY. AS PART OF THE SUBDIVISION OF THIS PARCEL THE CITY HAS REQUESTED AN ADDITIONAL 5' OF ROADWAY BE DEDICATED ON THE PROPOSED PLAT OF FRANKIE VALLEY PER E-MAIL DATED 3-21-24 FROM THE CITY PLANNING DEPARTMENT. DEVELOPEMENT DATA + ZONED: RA BUILDING SETBACKS: FRONT = 30' ese SIDE = 10' BUILDING SETBACK LINE REAR = 2 5' MAX 30% LOT COVERAGE TOTAL PARCEL AREA = 39,963 SQ. FT. PROPOSED LOT 1 = 21,661 SQ. FT. AREA OVER 24% SLOPES = 7,135 SQ.FT. AREA OVER 24% SLOPES OVER A HORIZONTAL DISTANCE OF 50' = 3,271 SQ.FT. PROPOSED EXISTING IMPROVEMENTS ON LOT 1 = 2,917 SQ.FT. / 1 3.5% PROPOSED LOT 2 = 13,952 SQ. FT. AREA OVER 24% SLOPES = 2,379 SQ.FT. AREA OVER 24% SLOPES OVER A HORIZONTAL DISTANCE OF 50' = 0 SQ.FT. EXISTING R/W EASEMENT = 2,900 SQ.FT. PROPOSED ADDITIONAL R/W =1,450 SQ.F.T TOTAL R/W = 4,350 SQ.FT. LEGAL DESCRIPTION: PER WARRANTY DEED DOC. NO. 909012 All that part of the Northwest 1 /4 of Section 21, Township 30 North, Range 20 West, described as follows: Beginning on a line produced 350.00 feet west of the east line of said Northwest Quarter and running parallel thereto at a point 180.00 feet north of the south line of said Northwest Quarter; thence north on said parallel line 138.00 feet; thence west at right angles 290 feet; thence south parallel with the East line 137.61 feet, more of less, to the northerly line of south 180.00 feet of said Northwest Quarter of Section 21 ; thence easterly along said northerly line 290.00 feet, more or less, to the Point of Beginning. Subject to the right of way of the public road locally know as Willow Street along the northelry line thereof. TITLE NOTES: 1 . Drainage, Utility and Roadway Easement per Document No. 3487892. (AS SHOWN ON SURVEY) other easements may exist that are not shown. AREA: + TOTAL AREA AS SHOWN = 39,963 SQ.FT. INCLUDING 2,900 SQ.FT. OF EXISTING ROADWAY EASEMENT. SURVEY NOTES: + 1. BEARINGS ARE BASED ON THE WASHINGTON COUNTY COORDINATE SYSTEM NAD 1983. 2. UNDERGROUND UTILITIES SHOWN PER PLANS PROVIDED BY THE CITY OF STILLWATER ENGINEERING DEPARTMENT. 3. THERE MAY SOME UNDERGROUND UTILITIES, GAS, ELECTRIC, ETC. NOT SHOWN OR LOCATED. 4. CONTOURS AND SPOT ELEVATIONS SHOWN FROM TOPOGRAPHY SURVEY AS SHOWN ON SURVEY PROVIDED BY STACK LAND SURVEYING NOVEMBER 1 7TH, 2006. FIELD VERIFIED BY CORNERSTONE LAND SURVEYING, INC ON 3-22-24. EXISTING IMPROVEMENT AREAS: + HOUSE = 1 399 (IN SQUARE FEET) DECKS = 463 SIDEWALK = 175 DRIVEWAY = 734 WALLS = 14 SHED = 132 TOTAL IMPROVEMENTS = 2917 SQ.FT. = 9.4% (% OF EXISTING PARCEL AREA LESS ROAD EASEMENT) NOT INCLUDED STREET IMPROVEMENTS INSIDE THE PROPSOED 1 5' RIGHT OF WAY LINE OF WILLOW STREET. CALL BEFORE YOU DIG! Gopher State One Call VTWIN CITY AREA: 651-454-0002 TOLLFREE: 1-800-252-1166 0 20 40 %7" FR^N K1 E VALLEY PRELIMINARY PLAT CONTACT: Frankie Peterson frankelypete@gmail.com 651-354-7888 OWNER: KAREN AN N KRAM ER 1904 5TH ST. N STILLWATER, MN 55082 COUNTY/CITY: WASH 1 NGTON C O U IV TY <-- I O F ST 1 L LWAT E F2 REVISIONS: + DATE REVISION 3-25-24 PRELIMINARY ISSUE CERTIFICATION: + I hereby certify that this plan was prepared by me, or under my direct supervision, and that I am a duly Licensed Land Surveyor under the laws of the state of Minnesota. Danle L. Thurmes Registration mber: 25718 Date:__3 _25 _24 PROJECT LOCATION: l �04 5TH ST_ N _ PID#2103020240019 Suite #200 1970 Northwestern Ave. Stillwater, MN 55082 Phone 651.275.8969 dan@cssurvey net CORNERSTONE LAND SURVEYING, INC. + FILE NAME SURV028A PROJECT NO. ZZ02028A PRELI M I NARY PLAT SLOPE ANALYSIS DENOTES SLOPE AREAS OF 25% OR GREATER DENOTES SLOPE AREAS OF 25% OR GREATER WITH A HORIZONTAL DISTANCE OF 50' OR GREATER LEGEND: FOUND MONUMENT FIRE DEPT. CONNECTION Q SET 112" IRON PIPE HYDRANT MARKED RLS NO. 25718 OO CURB STOP ry CABLE TV PEDESTAL WATER WELL UE AC AIR CONDITIONER O WATER MANHOLE ury ELECTRIC MANHOLE wn WATER METER uF ELECTRIC METER ® POST INDICATOR VALVE Ur EP ELECTRIC PEDESTAL XWATER VALVE ou er ELECTRIC TRANSFORMER O BOLLARD uc LIGHT POLE FLAG POLE GUY WIRE �g MAIL BOX » -(D- POWER POLE TRAFFIC SIGN I OG GAS MANHOLE O UNKNOWN MANHOLE —X—X El GAS METER UNDERGROUND ELECTRIC UNDERGROUND CABLE TV UNDERGROUND FIBER OPTIC UNDERGROUND TELEPHONE OVERHEAD UTILITY UNDERGROUND GAS SANITARY SEWER STORM SEWER WATERMAIN FENCE CURB [TYPICAL] ie SOIL BORING O TELEPHONE MANHOLE TRAFFIC SIGNAL ® TELEPHONE PEDESTAL t CONCRETE SURFACE <';< *e..�,.;�,,,•,,,y='. ca SANITARY CLEANOUT CONIFEROUS TREE Oo SANITARY MANHOLE ® 0 CATCH BASIN BITUMINOUS SURFACE or DECIDUOUS TREE ® or ® STORM DRAIN ® FLARED END SECTION O STORM MANHOLE PROPOSED BUILDING ELEVATIONS: GARAGE FLOOR= 868.4 SLAB = 868.4 7 SET OFFSET HUB X 1025.0 X 925.0 PROPOSED ELEVATION *** —930' 1.. PROPOSED CONTOUR PROPOSED DRAINAGE X 985.0 DENOTES EXISTING ELEV. NSF --. DENOTES SILT FENCE q30 EXISTING CONTOURS PROPOSED IMPROVEMENT AREAS (IN SQUARE FEET) PROPOSED EXISTING IMPROVEMENTS ON LOT 1 = 2,917 SQ.FT. / 1 3.5% PROPOSED IMPROVEMENTS FOR LOT 2 AS SHOWN *SEE NOTE PROPOSED HOUSE = 2280 PROPOSED PORCHES = 540 PROPOSED DECK = 79 PROPOSED SIDEWALK = 82 PROPOSED DRIVEWAY = 1201 TOTAL = 4,182 SQ.FT. 29.97% OF PROPOSED LOT 2 AREA NOTE: SUBJECT TO CHANGE. ,\ RIGHT OF WAY NOTE y. EXISTING 10' DRAINAGE, UTILITY AND ROADWAY EASEMENT PER DOCUMENT NO. 3487892 IS SHOWN ON THIS SURVEY. AS PART OF THE SUBDIVISION OF THIS PARCEL THE CITY HAS REQUESTED AN ADDITIONAL 5' OF ROADWAY BE DEDICATED ON THE PROPOSED PLAT OF FRANKIE VALLEY PER E-MAIL DATED 3-21-24 FROM THE CITY PLANNING DEPARTMENT. DEVELOPEMENT DATA ZONED: RA BUILDING SETBACKS: FRONT = 30' ese SIDE = 10' BUILDING SETBACK LINE REAR = 2 5' MAX 30% LOT COVERAGE TOTAL PARCEL AREA = 39,963 SQ. FT. PROPOSED LOT 1 = 21,661 SQ. FT. AREA OVER 24% SLOPES = 7,135 SQ.FT. AREA OVER 24% SLOPES OVER A HORIZONTAL DISTANCE OF 50' = 3,271 SQ.FT. PROPOSED LOT 2 = 13,952 SQ. FT. AREA OVER 24% SLOPES = 2,379 SQ.FT. AREA OVER 24% SLOPES OVER A HORIZONTAL DISTANCE OF 50' = 0 SQ.FT. EXISTING R/W EASEMENT = 2,900 SQ.FT. PROPOSED ADDITIONAL R/W =1,450 SQ.F.T TOTAL R/W = 4,350 SQ.FT. LEGAL DESCRIPTION: PER WARRANTY DEED DOC. NO. 909012 All that part of the Northwest 1 /4 of Section 21, Township 30 North, Range 20 West, described as follows: Beginning on a line produced 350.00 feet west of the east line of said Northwest Quarter and running parallel thereto at a point 180.00 feet north of the south line of said Northwest Quarter; thence north on said parallel line 138.00 feet; thence west at right angles 290 feet; thence south parallel with the East line 137.61 feet, more of less, to the northerly line of south 180.00 feet of said Northwest Quarter of Section 21 ; thence easterly along said northerly line 290.00 feet, more or less, to the Point of Beginning. Subject to the right of way of the public road locally know as Willow Street along the northelry line thereof. TITLE NOTES: 1 . Drainage, Utility and Roadway Easement per Document No. 3487892. (AS SHOWN ON SURVEY) other easements may exist that are not shown. AREA: TOTAL AREA AS SHOWN = 39,963 SQ.FT. INCLUDING 2,900 SQ.FT. OF EXISTING ROADWAY EASEMENT. SURVEY NOTES: 1. BEARINGS ARE BASED ON THE WASHINGTON COUNTY COORDINATE SYSTEM NAD 1983. 2. UNDERGROUND UTILITIES SHOWN PER PLANS PROVIDED BY THE CITY OF STILLWATER ENGINEERING DEPARTMENT. 3. THERE MAY SOME UNDERGROUND UTILITIES, GAS, ELECTRIC, ETC. NOT SHOWN OR LOCATED. 4. CONTOURS AND SPOT ELEVATIONS SHOWN FROM TOPOGRAPHY SURVEY AS SHOWN ON SURVEY PROVIDED BY STACK LAND SURVEYING NOVEMBER 1 7TH, 2006. FIELD VERIFIED BY CORNERSTONE LAND SURVEYING, INC ON 3-22-24. EXISTING IMPROVEMENT AREAS: HOUSE = 1 399 (IN SQUARE FEET) DECKS = 463 SIDEWALK = 175 DRIVEWAY = 734 WALLS = 14 SHED = 132 TOTAL IMPROVEMENTS = 2917 SQ.FT. = 9.4% (% OF EXISTING PARCEL AREA LESS ROAD EASEMENT) NOT INCLUDED STREET IMPROVEMENTS INSIDE THE PROPSOED 1 5' RIGHT OF WAY LINE OF WILLOW STREET. CALL BEFORE YOU DIG! Gopher State One Call VTWIN CITY AREA: 651-454-0002 TOLLFREE: 1-800-252-1166 0 20 40 %7" FR/kN KI E VALLEY CONTACT: �Frankie Peterson frankelypete@gmail.com 651-354-7888 OWNER: KAREN AN N KRAM ER 1904 5TH ST. N STILLWATER, MN 55082 COUNTY/CITY: WASH 1 NGTON C O U IV TY <-- I O F ST 1 L LWAT E F2 REVISIONS: Ilk DATE REVISION 3-25-24 PRELIMINARY ISSUE CERTIFICATION: I hereby certify that this plan was prepared by me, or under my direct supervision, and that I am a duly Licensed Land Surveyor under the laws of the state of Minnesota. Dante L. Thurmes Registration mber: 25718 Date:__3 _25 _24 PROJECT LOCATION: l �04 5TH S-F_ N _ PID#2103020240019 Suite #200 1970 Northwestern Ave. Stillwater, MN 55082 Phone 651.275.8969 dan@cssurvey net CORNERSTONE LAND SURVEYING, INC. FILE NAME SURV028A PROJECT NO. ZZ02028A TOTAL PARCEL AREA = 39.963 SO. FT CONCEPTUALGRADING PLAN �l Water T H E B I R T H P L A C E O F M I N N E S O TA DATE: ❑ ay ❑❑❑❑❑❑❑ TO: ❑onorable ❑ ayor and City Councilmembers FROM: Angela Ross❑Community Development Admin. Assistant SUBJECT: Consent Agenda Item ❑Short[Term ❑ome Rental ❑icense Applications BACKGROUND According to Section ❑II:11111 Short[Term ❑ome Rental license applications must be approved by the City of Stillwater City Council. The Community Development Department has received and processed the following license applications and have deemed them complete for approval by the City Council. The last ST❑R license approved by the City Council noted it was the ❑fit license to be approved outside of the Central ❑usiness District. The number of licenses below is the corrected and accurate number of licenses available as of the date of this ❑ emo. RECOMMENDATION Approval of the following ShortLTerm ❑ome Rental License Applications❑ License Address Owner/Applica Occupancy License Number of Type nt Type Location Licenses ShortFterm FFFF Nightingale Fryan F Fbni Owner Outside of home rental Flvd Feller Occupied Downtown FF of FF Area ACTION REQUESTED If Council concurs with the recommendation -they should pass a motion approving the above short term home rental license applications. 1 1 Water THE BIRTHPLACE OF MINNES 0 TA DATE: May 21, 2024 TO: Honorable Mayor and City Councilmembers FROM: Reabar Abdullah, Assistant City Engineer SUBJECT: Sidewalk— Saw Cutting Contract BACKGROUND Staff in the Engineering Department inspected the sidewalks around the City to assess the walkability of the sidewalks and to prepare a map for all areas that need repair or shaving. A contract was awarded by City council for the 2024 Sidewalk Rehabilitation project, which address the removal of severely heaved/sunk or damaged panels. The slightly misaligned panels are not included in the 2024 Sidewalk rehabilitation project. Staff contacted Safe Step, LLC to preform saw cutting (shaving) of these panels and bring back to ADA compliant. This work will be faster, less intrusive, and less expensive. Safe Step did the same work as part of the 2024 Street Improvement Project. The work will be funded through public works sidewalk repair budget not to exceed $7,000. RECOMMENDATION Staff recommends approving the contract for work on the saw cutting of sidewalks with Safe Step, LLC. ACTION REQUESTED If Council concurs with recommendation, they should pass a motion APPROVING CONTRACT FOR SIDEWALK — SAW CUTTING. �l water The Birthplace of Minnesota d AGREEMENT FOR SERVICES THIS AGREEMENT ("Agreement") is made and executed this 21St day of May, 2024, by and between the City of Stillwater, 216 4th Street North, Stillwater, Minnesota 55082, ("City") and Safe Step, LLC., 130 Industrial Park Ave, Hortonville, WI 54944 ("Contractor"). WHEREAS, the City has accepted the proposal of the Contractor for certain Services; and WHEREAS, Contractor desires to perform the Services for the City under the terms and conditions set forth in this Agreement. WHEREAS, Services under this agreement, are generally described as; Sidewalk- Saw Cutting NOW THEREFORE, in consideration of the mutual consideration contained herein, it is hereby agreed as follows: 1. SERVICES. a. City agrees to engage Contractor as an independent contractor for the purpose of performing certain Services ("Services"), as defined in the following documents: i. A proposal dated 04/23/2024, incorporated herein as Exhibit A; b. Contractor covenants and agrees to provide Services to the satisfaction of the City in a timely fashion, as set forth in the Exhibits, subject to Section 7 of this Agreement. c. Contractor agrees to comply with all federal, state, and local laws and ordinances applicable to the Services to be performed under this Agreement, including all safety standards. The Contractor shall be solely and completely responsible for conditions of the job site, including the safety of all persons and property during the performance of the Services. The Contractor represents and warrants that it has the requisite training, skills, and experience necessary to provide the Services and is appropriately licensed and has obtained all permits from all applicable agencies and governmental entities. 2. PAYMENT. a. City agrees to pay and Contractor agrees to receive and accept payment for Services as set forth in the Exhibits. b. Any changes in the scope of the work of the Services that may result in an increase to the compensation due the Contractor shall require prior written approval by the authorized representative of the City or by the City Council. The City will not pay additional compensation for Services that do not have prior written authorization. c. Contractor shall submit itemized bills for Services provided to City on a monthly basis. Bills submitted shall be paid in the same manner as other claims made to City. d. Prior to payment, the Contractor will submit evidence that all payrolls, material bills, subcontractors and other indebtedness connected with the Services have been paid as required by the City. TERM. The term of this Agreement expires 5/21 /25. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the same terms and conditions as herein stated. 4. TERMINATION AND REMEDIES. a. Termination by Either Party. This Agreement may be terminated by either party upon 30 days' written notice delivered to the other party to the addresses listed in Section 13 of this Agreement. Upon termination under this provision, if there is no default by the Contractor, Contractor shall be paid for Services rendered and reimbursable expenses through the effective date of termination. b. Termination Due to Default. This Agreement may be terminated by either party upon written notice in the event of substantial failure by the other party to perform in accordance with the terms of this Agreement. The non -performing party shall have fifteen (15) calendar days from the date of the termination notice to cure or to submit a plan for cure that is acceptable to the other party. c. Remedies. Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City as a result of any breach of this Agreement by the Contractor. The City may, in such event, i. Withhold payments due to the Contractor for the purpose of set-off until such time as the exact amount of damages due to the City is determined. ii. Perform the Services, in which case, the Contractor shall within 30 days after written billing by the City, reimburse the City for any costs and expenses incurred by the City. The rights or remedies provided for herein shall not limit the City, in case of any default by the Contractor, from asserting any other right or remedy allowed by law, equity, or by statute. d. Upon termination of this Agreement, the Contractor shall furnish to the City copies or duplicate originals of all documents or memoranda prepared for the City not previously furnished. 5. SUBCONTRACTORS. Contractor shall not enter into subcontracts for any of the Services provided for in this Agreement without the express written consent of the City, unless specifically provided for in the Exhibits. The Contractor shall pay any subcontractor involved in the performance of this Agreement within the ten (10) days of the Contractor's receipt of payment by the City for undisputed services provided by the subcontractor. 6. STANDARD OF CARE. In performing its Services, Contractor will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the Services are provided. 7. DELAY IN PERFORMANCE. Neither City nor Contractor shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include, but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war, riots, and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage; judicial restraint; and inability to procure permits, licenses or authorizations from any local, state, or federal agency for any of the supplies, materials, accesses, or services required to be provided by either City or Contractor under this Agreement. If such circumstances occur, the nonperforming party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Contractor will be entitled to payment for its reasonable additional charges, if any, due to the delay. 2 8. CITY'S REPRESENTATIVE. The City has designated Reabar Abdullah to act as the City's representative with respect to the Services to be performed under this Agreement. He or she shall have complete authority to transmit instructions, receive information, interpret, and define the City's policy and decisions with respect to the Services covered by this Agreement. 9. PROJECT MANAGER AND STAFFING. The Contractor has designated Travis Manderfield to be the primary contacts for the City in the performance of the Services. They shall be assisted by other staff members as necessary to facilitate the completion of the Services in accordance with the terms established herein. Contractor may not remove or replace these designated staff without the approval of the City. 10. INDEMNIFICATION. a. Contractor and City each agree to defend, indemnify, and hold harmless each other, its agents and employees, from and against legal liability for all claims, losses, damages, and expenses to the extent such claims, losses, damages, or expenses are caused by its negligent acts, errors, or omissions. In the event claims, losses, damages, or expenses are caused by the joint or concurrent negligence of Contractor and City, they shall be borne by each parry in proportion to its own negligence. b. Contractor shall indemnify City against legal liability for damages arising out of claims by Contractor's employees or subcontractors, including all liens. City shall indemnify Contractor against legal liability for damages arising out of claims by City's employees or subcontractors. 11. INSURANCE. During the performance of the Services under this Agreement, Contractor shall maintain the following insurance: a. Commercial General Liability Insurance, with a limit of $2,000,000 for any number of claims arising out of a single occurrence, pursuant to Minnesota Statutes, Section 466.04, or as may be amended; b. Workers' Compensation Insurance in accordance with statutory requirements. c. Automobile Liability Insurance, with a combined single limit of $1,000,000 for each person and $1,000,000 for each accident. Contractor shall furnish the City with certificates of insurance, which shall include a provision that such insurance shall not be canceled without written notice to the City. The City shall be named as an additional insured on the Commercial General Liability Insurance policy. 12. WARRANTIES. Contractor warrants and guarantees that title to all work, materials, and equipment covered by any invoice, will pass to City no later than the Completion Date. Contractor warrants that all work will be free from defects and that all materials will be new and of first quality. If within one (1) year after final payment any work or material is found to be defective, Contractor shall promptly, without cost to the City, correct such defect. 13. NOTICES. Notices shall be communicated to the following addresses: If to City: If to Contractor: City of Stillwater Safe Step, LLC. 216 4th Street North Po Box 411 Stillwater, MN 55082 Hortonville, WI 54944 Attention: Reabar Abdullah Attention: Travis Manderfield Or e-mailed: rbdullah@stillwatermn.gov Or emailed: travis@notrippin.com 3 14. INDEPENDENT CONTRACTOR STATUS. All services provided by Contractor, its officers, agents and employees pursuant to this Agreement shall be provided as employees of Contractor or as independent contractors of Contractor and not as employees of the City for any purpose. 15. GENERAL PROVISIONS. a. Assignment. This Agreement is not assignable without the mutual written agreement of the parties. b. Waiver. A waiver by either City or Contractor of any breach of this Agreement shall be in writing. Such a waiver shall not affect the waiving party's rights with respect to any other or further breach. c. Nondiscrimination. Contractor agrees that in the hiring of employees to perform Services under this Agreement, Contractor shall not discriminate against any person by reason of any characteristic protected by state or federal law. d. Governing Law. This Agreement shall be construed in accordance with the laws of the State of Minnesota and any action must be venued in Washington County District Court. e. Amendments. Any modification or amendment to this Agreement shall require a written agreement signed by both parties. f. Severability. If any term of this Agreement is found be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force and effect. g. Data Practices Compliance. All data collected by the City pursuant to this Agreement shall be subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. h. Entire Agreement. This Agreement constitutes the entire agreement of the parties and supersedes all prior communications, understandings and agreements relating to the subject matter hereof, whether oral or written. CITY OF STILLWATER By: Ted Kozlowski, Mayor Beth Wolf, City Clerk 4 CONTRACTOR SAFE STEP, LLC. By: By (Please Print): Title (Please Print): Project Description: Sidewalk — Saw Cutting AFE,1;� S Safe -idewal SO i -era . Faq 1►11 Repair ro o s ME O r { 1 %A Travis Manderfield • Project Manager • 612-910-4354• Travis@notrippin.com r www.notrippin.com Information contained in this proposal is proprietary and confidential, and is to be used solely by City of Stillwater personnel in evaluating the project. Copying, unauthorized disclosure, reuse in any form is prohibited. � �ZnJJ'� V' UI�LLC Safe Sidewalk Solutions a vrenno11 ConnerP nIfrny nffifilte Introduction April 23, 2024 Reabar Abdullah City of Stillwater 216 4th St, N Stillwater, Minnesota 55082 Reabar, Thank you for the opportunity to present this proposal for sidewalk trip hazard repair. Review 1. The City of Stillwater has requested Safe Step LLC evaluate sidewalk segments, identified by the City of Stillwater, in priority order until the $7,000.00 budget has been reached. 2. Upon reaching the budget, the evaluation will stop. If all of the priority areas are able to be included prior to reaching the budget, City of Stillwater can provide additional sidewalk segments for evaluation. 3. Safe Step LLC will evaluate sidewalks for defects that present a trip hazard and are appropriate for saw -cutting repair based on the identification criteria on page 4 Notable Proposal Contents • Page 2: Execution Strategy • Page 3: Priority Areas Map • Page 4: Evaluation Criteria • Page 7: Proposal Acceptance Please let me know if you have any questions. We look forward to serving your needs. Travis Manderfield Project Manager 612-910-43 54 Travis@notrippin.com Travis Manderfield • Project Manager • 612-910-4354• Travis@notrippin.com • www.notrippin.com Information contained in this proposal is proprietary and confidential, and is to be used solely by City of Stillwater personnel in evaluating the project. Copying, unauthorized disclosure, reuse in any form is prohibited. 1 � �ZnJJ'� V' UI�LLC Safe Sidewalk Solutions a vrenno11 ConnerP nIfrny nffifilte Execution Strategy Based on our discussions, Safe Step will execute the project as follows: 1. Confirm sidewalk evaluation area and defect identification criteria (enclosed] 1. Page 3 of this proposal contains the sidewalk areas and the priority in which they should be evaluated and repaired. 2. Page 4 of this proposal contains the defect identification criteria that will be used to evaluate the sidewalks. 2. Evaluate current sidewalk conditions 1. Safe Step LLC will evaluate the sidewalk locations in the priority order until the budget is met. 2. Identified defects will be recorded along with the measurement, address, approximate GPS coordinates, important notes, and a photo of the defect. 3. Deliver evaluation results 1. Following the completion of the evaluation, Safe Step LLC will provide the sidewalk defect data through a proprietary online tool called Sidewalk Central-. This data includes locations, descriptions, suggested repair types, and photos of each defect identified. 2. Sidewalk Central- allows you to review, make notes, and confirm the preferred repair type for each defect. 4. Perform repairs 1. After you review and confirm the repair locations, we will schedule a timeframe to begin repairing the identified saw -cutting locations. 2. All saw -cutting repairs will be done in accordance with "The Safe Step LLC Approach" outlined on page 5 of this proposal. 3. Sidewalk Central'' allows you to monitor the saw -cutting in real-time, providing defect completion status as well as repair photos and timestamps for quality assurance. 5. Provide documentation 1. At the conclusion of the project, we will provide a final report of saw -cut locations repaired including the displacement measurements, address, approximate GPS coordinates, and important notes. Travis Manderfield • Project Manager • 612-910-4354• Travis@notrippin.com • www.notrippin.com Information contained in this proposal is proprietary and confidential, and is to be used solely by City of Stillwater personnel in evaluating the project. Copying, unauthorized disclosure, reuse in any form is prohibited. 2 Priority Areas Map - = con Millbrook - 1.79 Miles Survey Area and Priorities 1. Priority 1: Millbrook (1.79 Miles) 2. Priority 2: Commercial District (1.55 Miles) 3. Total Miles: 3.44 c z C(-.,, 1 . .a M.aa►� /, Me Oest BoukvxC west ,- Commercial Disrict - 1.55 � �ZnJJ'� V' UI�LLC Safe Sidewalk Solutions A Precision Concrete Cutting Affiliate CG$"GalBaIenG" , Tonr or- west Travis Manderfield • Project Manager • 612-910-4354• Travis@notrippin.com • www.notrippin.com 0 Map Data: Google Information contained in this proposal is proprietary and confidential, and is to be used solely by City of Stillwater personnel in evaluating the project. Copying, unauthorized disclosure, reuse in any form is prohibited. 3 � �ZnJJ'� V' UI�LLC Safe Sidewalk Solutions A Precision Concrete CuttingANlia[e Sidewalk Evaluation Criteria Condition Saw Rwrnrrf for -rutting Rprnrd fnr Beplgarpmpnt MmkinQ/Oibg Panel Offset: If greater Mark Saw -Cutting Nurd nb� Y Min 11:Bs1 3 Max 11,851 8 Sharp edge: Mark R&R N Y Helgnt N 4" R&R Sq. Ft. Cost :12 11 /851 Pnor Gnnd/Saw-Cut Repairs: CR N 6" R&R Sq. Ft. Cost 112 Cutting to sunken panel: Y N Waterpooling: N N Use Lifting for sunken & NA Caused by tree: Y N waterpooling panels Negative cross -slope: Y N Mark Lifting NA Positive cross -slope: Y N Lifting Sq. Ft. Price NA Contains structural crack2: Y N Qty no rnore 2 Gap no 1/2" Scatter Sli@S than more than Displacement is a crack2: Y Apply criteria to scatter sites? N Perpendicular CR Parall& CA Survey only marked? Panel is spalled2: Survey entire address? N N Surface less C)epth no Survey entire block -face? than more than Sidewalk joint is decayed2: Y N Wicm no 1/2" Notes: Stillwater r.wA Man Curbing: N N Do not evaluate PED ramps + 2 panels On bodge structure: N N back. Do not record on the evaluation. Parallel joints: N N Priority 1 Millbrook working West to East Min. Height Max Height Priority 2 Commercial District West to East Ramps: N N At Land�q At street Max Ht Max Ht Top of flowline: N N Adjacent to asphalt: Ck N Adjacent to pavers: CA N Saw -cut on monolithic driveways CR N 'CR - Client Review IAs measured at presenting face. recorded values w* be for proper 12.1 repair 2Panels failing this cnterla will be recorded for replacement regardless of offset Travis Manderfield • Project Manager • 612-910-4354• Travis@notrippin.com • www.notrippin.com Information contained in this proposal is proprietary and confidential, and is to be used solely by City of Stillwater personnel in evaluating the project. Copying, unauthorized disclosure, reuse in any form is prohibited. 4 � �ZnJJ'� V' UI�LLC Safe Sidewalk Solutions a vrenno11 ConnerP nIfrny nffifilte The Safe Step Approach ry Specifications 1. Repairs will be tapered to a 1:12 slope ratio and taken to a zero point of differential between adjoining sidewalk panels along the full width of the sidewalk, in accordance with ADA standards. 2. Repairs shall have a smooth and uniform finish with a coefficient of friction meeting OSHA requirements and shall not impact adjoining sidewalks, driveways, landscaping, or other objects within the vicinity of the work. 3. In instances where sidewalk conditions do not permit a 1:12 slope ratio, repairs will be made with the shallowest slope possible for the given sidewalk condition. is Clean-up 1. All saw -cutting will be performed without water-cooling; No slurry will be created eliminating the risk of "tracking" and run-off water contamination. 2. Saw mounted dust abatement systems will be used to minimize airborne dust. Containment systems are designed for fine dust applications. 3. Debris and concrete shall be cleaned from the sidewalk surface as well as surrounding rails, sidewalks, driveways, landscaping, or other objects within the vicinity of the work. 0 Reporting 1. Upon completion of the project, Safe Step LLC will provide a detailed and audit -able report. This report will include the street address or location, dimensions, and GPS coordinates of each repair made. 2. An invoice for payment will be provided when the projected has been completed. Payment in full is due 30 days from the date of invoice. Late payments may be subject to a $30 re -billing fee. Safety and Insurance 1. Safe Step LLC employees who work directly in slab displacement repair undergo a rigorous training process with emphasis on safe work practices, OSHA -approved personal protection equipment, and quality workmanship. It is not uncommon for our clients to receive unsolicited compliments on our safety practices and the quality of the work performed. 2. Safe Step LLC is fully licensed and insured. Proof of auto, liability, and workers compensation insurance are available upon request. Travis Manderfield • Project Manager • 612-910-4354• Travis@notrippin.com • www.notrippin.com Information contained in this proposal is proprietary and confidential, and is to be used solely by City of Stillwater personnel in evaluating the project. Copying, unauthorized disclosure, reuse in any form is prohibited. Our Result Before Before � �ZnJJ'� V' UI�LLC Safe Sidewalk Solutions A Precision Concrete CuttingANlia[e After Travis Manderfield • Project Manager • 612-910-4354• Travis@notrippin.com • www.notrippin.com Information contained in this proposal is proprietary and confidential, and is to be used solely by City of Stillwater personnel in evaluating the project. Copying, unauthorized disclosure, reuse in any form is prohibited. � �ZnJJ'� V' UI�LLC Safe Sidewalk Solutions a vrenno11 ConnerP nIfrny nffifilte Proposal Acceptance Financial Parameters 1. Financial Parameters 1. The total cost of the evaluation, reporting and saw -cutting repairs will not exceed $7,000.00. 2. Safe Step LLC will accept full responsibility for any project cost overage, provided that the scope of the project is not altered once the project begins. Any requested change in scope will be fully discussed and approved by the City of Stillwater prior to the start of the work on the revised area. If this proposal is acceptable, please complete and sign below. We will contact you upon receiving this form to schedule your project. Cost: $7,000.00 Proposal #: 201860 Due to the ongoing supply chain issues and labor availability, the pricing in this proposal is only valid until May 31, 2024. Billing Contact Name: Billing Email Address: . %J I I Lt. PO Number: 'O Number (Optional) Does this project require prevailing wage?: Yes/NO Approved by: approved by Date: Date Signed Signed: 0 Client Notes: Reabar Abdullah Title: . _�e se this form to provide us with any other information we may need to know. For a valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the above signed hereby agrees to defend, indemnify, and hold contractor harmless with respect to any and all liability whatsoever arising from contractor's activities in attempting to repair concrete sidewalk and other slabs owned by the above signed or within the above signed dominion and control, and to defend, indemnify, and hold harmless contractor with respect thereto. Travis Manderfield • Project Manager • 612-910-4354• Travis@notrippin.com • www.notrippin.com Information contained in this proposal is proprietary and confidential, and is to be used solely by City of Stillwater personnel in evaluating the project. Copying, unauthorized disclosure, reuse in any form is prohibited. i water THE BIRTHPLACE OF MINNESOTA DATE: May 17, 2024 TO: Honorable Mayor and City Councilmembers FROM: Beth Wolf, City Clerk SUBJECT: Temporary Liquor License for Stillwater Public Library Foundation BACKGROUND The Stillwater Public Library Foundation applied for a Temporary On -Sale Liquor License to be used during their Light a Spark event held on the Public Library terrace and Margaret Rivers Room on July 4, 2024. RECOMMENDATION Staff recommends approval contingent upon approval from Minnesota Department of Public Safety Alcohol and Gambling Enforcement (AGED). ACTION REQUESTED If Council concurs with recommendation, they should pass a motion to approve a Temporary On -Sale Liquor License to Stillwater Public Library Foundation for July 4, 2024, contingent upon AGED approval. 1 Nwa ter THE BIRTHPLACE OF MINNESOTA DATE: May 21, 2024 TO: Mayor and City Council FROM: Shawn Sanders, Director of Public Works RE: Approval of Engineering Services Washinaton Avenue / Frontaae Road Intersection Studv Proiect 2024-09 DISCUSSION The City solicited Request for Proposals for Engineering Services for the Washington Avenue Frontage Road Intersection Study. The project consists of thoroughly studying the area and develop concept alternatives to address concerns related to operations and safety at the Washington Avenue and the Frontage Road intersection. The objective of this study is to evaluate both existing conditions and improvement alternatives designed to improve traffic operations and circulation within the study area, and to enhance safety for all users. Following review of the proposals, SRF Consulting Group, Inc. (SRF) at the price of $79,860.75 was selected for the engineering services. RECOMMENDATION Staff recommends council approve the engineering services of SRF for the Washington Avenue Frontage Road Intersection Study. ACTION REQUIRED If Council concurs with the recommendation, they should pass a motion to APPROVE AND AWARD PROPOSAL, AND ENTER INTO AGREEMENT FOR ENGINEERING SERVICES FOR THE WASHINGTON AVENUE FRONTAGE ROAD INTERSECTION STUDY (PROJECT 2024-09). l (water The Birthplace of Minnesota AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT ("Agreement") is made and executed this 21st day of May, 2024, by and between the City of Stillwater, 216 4t" Street North, Stillwater, Minnesota 55082, ("City") and SRF Consulting Group, Inc., 3701 Wayzata Blvd, Ste #100, Minneapolis, MN 55416 ("Consultant"). WHEREAS, the City has accepted the proposal of the Consultant for certain professional Services; and WHEREAS, Services under this agreement, are generally described as: Washington Avenue/Frontage Road Intersection Study Project 2024-09 WHEREAS, Consultant desires to perform the Services for the City under the terms and conditions set forth in this Agreement. NOW THEREFORE, in consideration of the mutual consideration contained herein, it is hereby agreed as follows: SERVICES. a. City agrees to engage Consultant as an independent contractor for the purpose of performing certain professional Services ("Services"), as defined in the following documents: i. A proposal dated 5/15/24, incorporated herein as Exhibit A; b. Consultant covenants and agrees to provide Services to the satisfaction of the City in a timely fashion, as set forth in the Exhibits, subject to Section 7 of this Agreement. 2. PAYMENT. a. City agrees to pay and Consultant agrees to receive and accept payment for Services as set forth in the Exhibits. b. Any changes in the scope of the work of the Services that may result in an increase to the compensation due the Consultant shall require prior written approval by the authorized representative of the City or by the City Council. The City will not pay additional compensation for Services that do not have prior written authorization. c. Consultant shall submit itemized bills for Services provided to City on a monthly basis. Bills submitted shall be paid in the same manner as other claims made to City. 3. TERM. This Agreement expires on 5/21/2025. This Agreement may be extended only upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the same terms and conditions as herein stated. 4. TERMINATION. a. Termination by Either Party. This Agreement may be terminated by either party upon 30 days' written notice delivered to the other party to the addresses listed in Section 13 of this Agreement. Upon termination under this provision, if there is no default by the Consultant, Consultant shall be paid for Services rendered and reimbursable expenses until the effective date of termination. b. Termination Due to Default. This Agreement may be terminated by either party upon written notice in the event of substantial failure by the other party to perform in accordance with the terms of this Agreement. The non -performing party shall have fifteen (15) calendar days from the date of the termination notice to cure or to submit a plan for cure that is acceptable to the other party. 5. SUBCONTRACTORS. Consultant shall not enter into subcontracts for any of the Services provided for in this Agreement without the express written consent of the City, unless specifically provided for in the Exhibits. The Consultant shall pay any subcontractor involved in the performance of this Agreement within the ten (10) days of the Consultant's receipt of payment by the City for undisputed services provided by the subcontractor. 6. STANDARD OF CARE. In performing its Services, Consultant will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the Services are provided. No warranty, express or implied, is made or intended by Consultant's undertaking herein or its performance of Services. 7. DELAY IN PERFORMANCE. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include, but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war, riots, and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage; judicial restraint; and inability to procure permits, licenses or authorizations from any local, state, or federal agency for any of the supplies, materials, accesses, or services required to be provided by either City or Consultant under this Agreement. If such circumstances occur, the nonperforming party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Consultant will be entitled to payment for its reasonable additional charges, if any, due to the delay. 8. CITY'S REPRESENTATIVE. The City has designated Jesse Farrell, to act as the City's representative with respect to the Services to be performed under this Agreement. He or she shall have complete authority to transmit instructions, receive information, interpret, and define the City's policy and decisions with respect to the Services covered by this Agreement. 9. PROJECT MANAGER AND STAFFING. The Consultant has designated John Maczko, to be the primary contacts for the City in the performance of the Services. They shall be assisted by other staff members as necessary to facilitate the completion of the Services in accordance with the terms established herein. Consultant may not remove or replace the designated staff without the approval of the City. 10. INDEMNIFICATION. a. Consultant and City each agree to defend, indemnify, and hold harmless each other, its agents and employees, from and against legal liability for all claims, losses, damages, and expenses to the extent such claims, losses, damages, or expenses are caused by its negligent acts, errors, or omissions. In the event claims, losses, damages, or expenses are caused by the joint or concurrent negligence of Consultant and City, they shall be borne by each party in proportion to its own negligence. b. Consultant shall indemnify City against legal liability for damages arising out of claims by Consultant's employees. City shall indemnify Consultant against legal liability for damages arising out of claims by City's employees. 11. INSURANCE. During the performance of the Services under this Agreement, Consultant shall maintain the following insurance: a. General Liability Insurance, with a limit of $2,000,000 for any number of claims arising out of a single occurrence, pursuant to Minnesota Statutes, Section 466.04, or as may be amended; b. Professional Liability Insurance, with a limit of $2,000,000 for any number of claims arising out of a single occurrence. c. Workers' Compensation Insurance in accordance with statutory requirements. d. Automobile Liability Insurance, with a combined single limit of $1,000,000 for each person and $1,000,000 for each accident. Consultant shall furnish the City with certificates of insurance, which shall include a provision that such insurance shall not be canceled without written notice to the City. The City shall be named as an additional insured on the General Liability Insurance policy and the Professional Liability Insurance policy. 12. OWNERSHIP OF DOCUMENTS. Professional documents, drawings, and specifications prepared by the Consultant as part of the Services shall become the property of the City when Consultant has been compensated for all Services rendered, provided, however, that Consultant shall have the unrestricted right to their use. Consultant shall retain its rights in its standard drawing details, specifications, databases, computer software, and other proprietary property. Rights to proprietary intellectual property developed, utilized, or modified in the performance of the Services shall remain the property of the Consultant. 13. NOTICES. Notices shall be communicated to the following addresses: If to City: City of Stillwater 216 4tn Street North Stillwater, MN 55082 Attention: Jesse Farrell Or e-mailed: jfarrell@stillwatermn.gov If to Consultant: SRF Consulting Group, Inc, 3701 Wayzata Blvd, Ste #100 Minneapolis, MN 55416 Attention: John Maczko Or e-mailed: jmaczko(c�srfconsulting.com 14.INDEPENDENT CONTRACTOR STATUS. All services provided by Consultant, its officers, agents and employees pursuant to this Agreement shall be provided as employees of Consultant or as independent contractors of Consultant and not as employees of the City for any purpose. 15. GENERAL PROVISIONS. a. Assignment. This Agreement is not assignable without the mutual written agreement of the parties. b. Waiver. A waiver by either City or Consultant of any breach of this Agreement shall be in writing. Such a waiver shall not affect the waiving party's rights with respect to any other or further breach. c. Governing Law. This Agreement shall be construed in accordance with the laws of the State of Minnesota and any disputes regarding this Agreement must be brought by civil action and must be venued in Washington County District Court. d. Severability. If any term of this Agreement is found be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force and effect. e. Data Practices Compliance. All data collected by the City pursuant to this Agreement shall be subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. f. Entire Agreement. This Agreement constitutes the entire agreement of the parties and supersedes all prior communications, understandings and agreements relating to the subject matter hereof, whether oral or written. If this Agreement conflicts with terms and conditions stated in the Proposal, this Agreement shall govern. CITY OF STILLWATER M M Ted Kozlowski, Mayor Beth Wolf, City Clerk Date: N SRF CONSULTING GROUP, INC. M Its: Date: Project Description: Washington Avenue/Frontage Road Intersection Study Project 2024-09 W-00006"Mim 9 CSRF Jesse Farrell, PE, Deputy Director of Public Works Stillwater Public Works 216 North Fourth Street Stillwater, MN 55082 3701 Wayzata Boulevard, Suite 100 Minneapolis, MN 55416 763.475.0010 www.srfconsulting.com Subject: Proposal for Washington Avenue/Frontage Road Intersection Study. Project No. 2024-09 Dear Jesse and Selection Committee Members: Based on your request, SRF Consulting Group, Inc. (SRF) is pleased to submit this proposal to provide professional services for the intersection study and development of planning level concept alternatives to address concerns related to operations and safety at Washington Avenue and the Frontage Road. The objective of this study is to evaluate existing conditions and conceptual improvement alternatives designed to improve traffic operations and circulation within the study area, to improve access, and enhance pedestrian, bicycle, and vehicular safety. SRF understands that a collaborative approach with the City, business owners, developers, property owners, community groups, and business groups will be critical to this study's success. Current and future business owners and residents are those most affected by the traffic in the area. Our experienced team of engineers, planners, and public engagement professionals have years of experience in developing solutions to address a wide variety of transportation related issues are prepared to lead a process that include engineering expertise and community engagement and involvement to identify solutions that meet the needs of the community. Highlights of our approach include: Reviewing the historical reports, existing available data and collect new data. Bringing together local stakeholders and obtaining their feedback and input to inform the study and concept alternatives. Developing cost effective and practical solutions that are accepted by the community and City. The SRF team is excited to present our proposal and qualifications for consideration for this project. We look forward to the opportunity to collaborate with the City of Stillwater on a successful study. If you have any questions regarding our submission, please do not hesitate to contact me at 651.333.4127 or jmaczko@srfconsultinq.com. Note, this proposal shall remain valid for a period of not less than 90 days from the date of submittal Sincerely, John P. Maczko, PE (MN), PTOE Project Manager Pat Corkle, PE (MN, WI, ID, NE), PTOE Project Director Marketing or promotional statements about SRFs professional services are provided solely for general information and not as a contract commitment. Equal Employment Opportunity/Affirmative Action Employer RESPONDER INFORMATION John P. Maczko PE (MN), PTOE I Project Manager SRF Consulting Group, Inc. 3701 Wayzata Boulevard, Suite 100 Minneapolis, MN 55416 651.333.4127 1jmaczko@srfconsultinq.com PROJECT UNDERSTANDING Over the last several decades the City of Stillwater has experi- enced significant change. One of the most significant changes occurred in 2017 when the new Saint Croix River Bridge opened. The construction and extension of TH 36 over the river changed traffic patterns and transportation needs significantly. Changes to the corridor continue with removal of signalized intersections and construction of grade separated interchanges, which have changed the roadway characteristics as well as increased traffic volumes. These changes impact access and safety for drivers as well as non -motorized movements of pedestrians and bicyclists within the highway area. With the removal of the signal and construction of an inter- change at Lake Elmo Avenue and TH 36 only three signalized intersections will remain on TH 36 East of 1-694 after 2024. They are at Washington Avenue, Greely Street South and Osgood Avenue North. Project location Mop While the Frontage Road access has been moved further away from TH 36 at Greely Street South and North Osgood Avenue, the same is not true at Washington Avenue, leaving queuing distances short and longer delays to drivers. Washington Avenue also serves as access to a busy area consisting of shopping, dining, healthcare and entertainment opportunities. Examples include: Stillwater Marketplace, Cub Foods, Target, Harbor Freight, Lift Bridge Brewing, Mongolian Barbeque, Perkins, The Lumberyard Hockey and Sport Center and Health Partners Urgent Care and Neurology. The City of Stillwater has observed operational deficiencies at the intersection and is concerned about additional pressures from ongoing regional and local development in this highly desirable area. As such, the City is looking for a consultant with experience in evaluating traffic operations and developing cre- ative, cost effective improvement alternatives for consideration by the City and community to improve operations and safety along Washington Avenue and the Frontage Road. Community/ business input/support is important as the City moves forward with their considerations. SRF Consulting Group APPROACH AND METHODOLOGY Our team has vast experience in evaluating intersection and traffic circulation and developing innovative and creative solu- tions that are implemented with support within the community. Our team will be lead by John Maczko, PE, PTOE who has 39 years of experience in the Transportation and municipal engineering field. John experience in traffic operations as well as City Engineer in the City of Saint Paul, which has allowed him to develop excellent skills in working with community and policy makers alike. Communications is key and the first order of business will be to set up a kick-off meeting with the City Project Manager and key staff. We will discuss the process and check -in points to assure that the SRF team is delivering a product that has staff support. John will be responsible for the overall project management and regular check -in meetings with the City Project Manager. After reviewing the RFP and the desired outcomes from the study we would like to summarize our approach here with more detail included in the work plan section of this proposal. Our team has identified a proposed study area for concept consideration. We also have identified what we believe would be key intersections that could be affected in developing concepts as shown in the existing issues graphic below. Tom Sachi, PE will lead the traffic data collection, analysis, and modeling of current operations as well as the concept alternatives that are developed. We propose collecting intersection turning movements at up to four (4) locations within the study area. Study Area Concept Map These will include the intersections shown along Washington Avenue. The additional intersections are not directly impacted but plan to be collected to assist in answering policy maker or community questions should they occur about any travel pattern changes or traffic diversion. A detailed intersection analysis will be completed for existing conditions using Synchro/SimTraffic. We will review of previous transportation planning efforts, pre- vious studies, and historical background growth in the area will develop a annual traffic growth rate to forecast traffic volumes for a 20 year build period. Utilizing these future forecasts, a detailed traffic operations analysis will be completed for the year 2045 conditions for up to three alternatives developed by the project team. These alternatives would be a combination of previous alternative options and new concepts developed by the SRF team. Concurrent with data collection we intend to begin the public engagement process. This process will be lead by Dan McNiel, AICP. Our team will develop information for a project web page to be added to the City website. We will also produce a postcard or flyer suitable for mailing to property owners in the study area, which contains a link to a virtual survey to obtain information from not only property owners but users in the area. This survey will also be available on the project web page as well as being posted on yard signs with a OR code that allows easy access to the project website and survey. We have used this technique in several project areas now and response has been excellent. SRF Consulting Group By starting the public engagement early we can keep the project moving on the aggressive schedule that is desired and provide for a community open house as soon as the team has informa- tion to share (anticipated late June). The intent of the first open house is to listen to concerns residents and stakeholders have. We would propose to share the 2018 report alternatives as a starting point, as we have found the public provides better input if they have something to react to. During this time we would also intend to meet with stakeholders including MnDOT, Washington County, Oak Park Heights and oth- ers identified by the City Project Manager to discuss what each stakeholder feels, or has plans for, the future of the corridor. This information will be useful in developing concepts that are both economical and beneficial to the long term vitality of the area. After receiving the feedback and traffic data we propose that we have a design charette to bounce thought and ideas around for consideration. This is typically a creative discussion that maximizes the outcomes by identifying ideas that may not have been thought of as well as assuring that concepts that move forward are viable. City staff has a wealth of knowledge of the area, concerns and future long term city goals and desires so outcomes usually result in solid concepts worth considering. Through this process it is intended that three (3) concepts are carried forward into a more in depth review. ORGANIZATIONAL CHART Once there is concurrence on the concept alternatives to carry forward, Brady Rutman, PE, assisted by Jeremy Nielson, PE (Water Resources) and Sean Jergens, PLA, ALSA, (Trails and Streetscaping), will develop AutoCAD layouts and a typical cross section of each alternative. The layouts and cross sections will be competed at a planning level accuracy that allows the ability to determine ROW impacts, access locations, intersec- tion geometry, typical cross sections, utility and environmental impact and planning level cost estimates. The concepts will include modifications to pedestrian and bicycle facilities and also consider rural vs urban street sections. A comparison matrix of the traffic operations analysis and the impacts on each study intersection for each alternative will be developed in order to compare between the options and list out the pros and cons. The traffic operations will be one component of the overall comparison, which would be expected to include safety, access and access spacing, future development connec- tions, cost, wetland impacts, and right-of-way/parcel impacts. Once concepts are competed a second open house will be held to obtain feedback on the concepts. Feedback from the community will be documented and concepts modified if appro- priate and brought to the city council for comment. Comments from the council meeting will be incorporated into a final report document and presented to the city. City of Stillwater ........................ STAKEHOLDERS Deputy Public Works Director/ • Business Owners City Engineer • Employers Jesse Farrell, PE • Residents • Community Groups Project Manager Study Advisor John Maczko, PE, PTOE QA/QC Pat Corkle, PE, PTOE PROJECT SUPPORT TEAM Public Traffic Data Collection Concept Stormwater Trail and Streetscape Involvement and Analysis Design Review Concepts Dan McNiel, AICP Tom Sachi, PE Brady Rutman, PE Jeremy Nielsen, PE Sean Jergens, PLA,ASLA FIRM INFORMATION SRF Consulting Group is a full -service transportation planning and design firm celebrating over 60 years of excellence. Our team's familiarity with the area around TH 36 ensures we will efficiently develop the study, while building consensus and understanding with community members and stakeholders. Our project manager, John Maczko, PE, PTOE will coordinate closely with the City of Stillwater Project Manager through -out the process to ensure study milestones and deliverables are of the utmost quality. SRF Consulting Group KEY PERSONNEL John Maczko, PE, PTOE I Project Manager John has 39 years of experience providing trans- portation and municipal engineering. Prior to joining SRF, John spent 33 years working for the citizens of Saint Paul, Minnesota. John's experience encompasses traffic operations, transportation design, street operations, and 13 years as City Engineer. John served as the first Chair of NCITE's Pedestrian and Traffic Safety Committee, as well as several years as the large city representative on the MnMUTCD committee. As City Engineer, John helped in creating the City's Complete Street Design Manual John has a strong abilityto communicate effectivelywith the public and develop innovative solutions to transportation issues. John's relevant project experience includes realigning streets around CHS field in Downtown Saint Paul and the re -alignment of CSAH 51(Lexington Avenue) at TH5 (West 7th Street) in Saint Paul as well as a number of other circulation improvement project studies. Tom Sachi, PE I Traffic Data and Analysis Lead I Tom has 12 years of experience in SRF's Traffic Studies group, with his work focusing on traffic impact studies, corridor studies, and bicycle/ pedestrian/ and transit planning. During this time, Tom has com- pleted several corridor and intersection studies for both traffic operations and pedestrian/ bicycle improvements. He has worked with the public to ensure a complete understanding of the recommendations and present this information to City staff and Councils. He is anchored by a team of engineers who are highly experienced using Synch ro/SimTraffic and VISSIM. Through his work and research, he has gained valuable experi- ence in traffic operations, traffic forecasting, travel demand management, and neighborhood and pedestrian safety, includ- ing co-authoring the Addressing Citizen Requests for Traffic Safety Concerns guidebook, which won the National APWA Ex- ceptional Performance in Journalism Award in 2018. Pat Corkle, PE I Advisor/QA/QC Manager I Pat has more than 25 years of traffic engineering ex- perience and provides leadership for a wide vari- ety of traffic, transportation, and transit -related projects. Through this experience, he has gained an in-depth knowledge of traffic operations, traffic impact studies, transit analysis, and high-benefit/low-cost improvement projects. Pat is also recognized for his expertise in traffic signal design, inter- section/systems analysis, geometric design, roundabout analy- sis, transit enhancements including TSP (Transit Signal Priority), and collaborative concept design process. He has extensive knowledge of the Minneapolis/Saint Paul area and the Midwest. Furthermore, Pat is highly adept in the use of many traffic mod- eling applications, including HCS, RODEL, CORSIM, SYNCHRO/ Sim -Traffic, and VISSIM. Brady Rutman, PE, PLA I Concept Design and Utility Review I Brady has been a designer at SRF for ten years, following dual master's de- grees in Civil Engineering and Landscape Architec- ture from the University of Minnesota — Twin Cities. Recently, Brady has managed park, ADA-design, and highway design proj- ects in Minnesota. As a designer, Brady has been immersed in a variety of projects: concept studies, final park design, regional trails, site development projects, urban design, transit design, highway design, pedestrian improvement projects, and stand- alone Americans with Disabilities (ADA) improvement projects. He has designed more than 100 intersection improvement con- cepts and delivered more than 500 ADA-compliant curb ramps in the last four years. Dan McNiel, AICP I Public Engagement/Stake Holder meeting I Dan has eight years of experi- ence in public engagement and planning, includ- ing youth engagement, transportation planning and parks and recreation planning. He has significant experi- ence facilitating community workshops, leading youth engage- ment activities, planning for connected and automated vehicles and designing long-range public participation processes. Dan is committed to developing meaningful, measurable and adapt- able community engagement and is passionate about incorpo- rating underrepresented perspectives into planning processes. Jeremy Nielson, PE I Stormwater Manage- ment I Jeremy has dedicated his 22-year career to hydraulics design and permitting at the local, state, and federal levels. His hydraulics experience has encompassed roadway drainage, storm sewer, culvert, open channel, and stormwater best management practice (BMP) de- sign. Jeremy served as the lead hydraulics designer for the 1-90/ TH 61 Dresbach Interchange project in addition to numerous oth- er MnDOT, State Aid, and city projects. These projects have en- compassed roadways from local roads to interstates and from rural areas to urban. Jeremy has employed various hydrologic numerical and analytical models to optimize BMPs for rate and volume control in addition to water quality treatment. Sean Jergens, PLA, ASLA I Trail and Streets - cape Concepts I Sean has practiced landscape ALI architecture and urban design for local municipal and agency clients for over 18 years. He has served as the lead landscape architect on many multi -disciplinary de- sign teams to improve the character and aesthetics of public places, transportation corridors, parks and natural resource ar- eas. He often collaborates with water resource engineers to cre- atively incorporate best management practices with green infra- structure. Sean has outstanding graphic and communication skills that allow designers and project stakeholders to effectively communicate within their teams and the public using sketches, 3D models, and renderings. Sean's work has covered the entire design process from conceptual design through public engage- ment, final plans, and project construction management. SRF Consulting Group WORK PLAN Based on the approach and methodology outlined above, we have identified the following key tasks: Task 1: Project Management Project Kickoff Meeting - SRF will schedule a kickoff meet- ing with City staff and/agencies as determined by the City Project manager. SRF Deliverable(s): Meeting agenda and minutes Agency Deliverable(s): Meeting attendance Progress Meetings -We will hold five (5) 30 minute project progress meetings to discuss key issues and update project progress/schedule with City Project Manager. SRF Deliverable(s): Meeting agenda and minutes Agency Deliverable(s): Meeting attendance Yard signs used to advertise the online survey at Dodd Blvd and Lake Marion Greenway. Task 2: Public Engagement Open houses - We will host two open houses for those interested in providing feedback on the study and feedback on concept alternatives. The first open house will be held shortly after the existing condition traffic analysis has been completed (anticipated late June). This initial meeting will be a listening session to identify the issues that are ongoing with the community/business groups. To increase engagement it is intended that we will start with results of the previous 2018 study. With this information, hot spots can be identified for areas of focus during the study. The second open house will be after concept analysis is completed (anticipated mid to late August). This meeting is intended to share the concepts and explain how they were arrived at. It is also an opportunity to share how we incorpo- rated or addressed their thoughts and concerns. Feedback will be received and modifications to the concepts, if any, will be made. The final concepts will be brought forward at the future city council meeting. The meeting is assumed to be in -person with two (2) SRF staff attending. SRF will prepare a postcard for mailing to all property owners within the study area and posting on the city website. SRF Deliverable(s): Meeting minutes, Postcard content/ modification for meeting invite Agency Deliverable(s): Mailing of meeting notices to property owners. Securing a meeting Venue - - Virtual Feedback - SRF will develop a community survey for posting on the city website. We will also post yard signs on streets near the intersection with a OR code and web address directing them where they can get information on the study and directing them to the survey and project web page. SRF Deliverable(s): Webpage information, yard signs, survey, survey results Agency Deliverable(s): Project Web page Task 3: Stakeholder Meeting SRF will arrange one (1) meeting with stakeholders including MnDOT, Oak Park Heights, Washington County to discuss what each stakeholder feels, or has plans for the future of the corridor. This information will be useful in developing concepts that are both economical and beneficial to the long term vitality of the area. Based on feedback received concepts can be developed that are commensurate with addressing short, mid or long term issues. The meeting is assumed to be in -person with two (2) SRF staff attending. SRF Deliverable(s): Meeting agenda and minutes Agency Deliverable(s): Meeting attendance, meeting venue Task 4: Traffic Data Collection and Analysis Data Collection and Analysis of Existing Conditions- Our team will collect intersection turning movement counts at up to four (4) locations within the study area. It is expected that the team will collect 13 hour intersection counts on both a weekday and weekend in order to verify we capture the peak time periods in the area, which may fluctuate with heavy commuter traffic and retail peaks, including on Satur- days. A detailed intersection analysis will be completed for existing conditions using Synch ro/SimTraffic. Our team will summarize the results of the analysis in the form of a traffic operations report. SRF Deliverable(s): Traffic operations report Agency Deliverable(s): Report review comments SRF Consulting Group Optional Task 1: SRF will collect data at the remaining three (3) key intersections identified in the study area to allow the ability to answer questions from city staff, policy makers and the community as to the possible impacts to an intersection with implementation of a proposed concept. Optional Task 2: SRF will collect 1.5 hours of drone footage (30 minutes in two (2) weekday time periods and one (1) weekend time period) during times agreed to with City Project manager. SRF has a licensed pilot(s) in the Minneapolis office. This data could be useful in public engagement as well as being able to see transportation movements throughout the study area. Traffic Operations Analysis and Alternatives Evaluation — Our team will conduct a review of previous transportation planning efforts, previous studies, and historical background growth rate to forecast traffic volumes for a 20 year build period. Utilizing these future forecasts, a detailed traffic operations analysis will be completed for the year 2045 conditions for up to three alternatives, developed by the project team. These alternatives would be a combination of previous alternative options and new concepts developed by the SRF team. A comparison matrix, ortable of the traffic operations analysis and the impacts on each study intersection for each alternative will be developed in order to compare between the options and list out the pros and cons. The traffic operations will be one component of the overall comparison, which would be expected to include safety, access and access spacing, future development connections, cost, wetland impacts, and right-of-way/parcel impacts. The traffic operations would be summarized within a detailed technical memorandum. SRF Deliverable(s): Alternatives Comparison Matrix Agency Deliverable(s): Report review comments Task 5: Concept Development Concept Design Charrette — SRF proposes to hold one (1) two (2) hour concept design charrette with appropriate City staff to brainstorm alternative concepts. This meeting would be held after traffic data has been collected and the first open house and stakeholder meeting has occurred. The meeting is proposed to be held in person with three (SRF) staff attending. The synergy created between City staff and the SRF team is critical in developing useful design concepts. The City is intimately familiar with the key issues and future vision of the project area. SRF has extensive experience and creativity in resolving similar scenarios. The charrette will allow us to efficiently vet myriad options to focus further evaluation on viable solutions. Alternatives can vary from "do nothing" to road or access closures utilizing the existing street network or creating new alignments and infrastructure. The outcome at the end of the charrette will be concurrence on three (3) alternatives to compete further analysis on. r- SRF Deliverable(s): Bosemops for sketching, meeting agenda and facilitation, available traffic data and feedback to date. Documentation of the process Agency Deliverable(s): Appropriate city staff in attendance, meeting venue Concept Design — After the design charrette, SRF will create high level review concept layouts in AutoCAD Civil 3D that are understandable and sufficient in analyzing intersection geometry, access points, automobile, pedestrian, and bike movements throughout the corridor as well as environmen- tal and ROW impacts and needs. The concept layouts will also allow for developing planning level cost estimates that consider both rural and urban cross - sections. SRF will identify ROW impacts, stormwater management impacts, and major utility impacts. The comparison matrix discussed in Task 4 will be utilized to allow decision makers to understand the benefits, impacts and costs. SRF will also develop one (1) typical cross section for each alternative at a location selected by the City Project Manager. SRF Deliverable(s): Three (3) alternative concept layouts, Planning level cost estimates, Identification of ROW, utility and stormwater impacts, alternative comparison matrix Agency Deliverable(s): Review comments Task 6: Reporting and Documentation City Council Presentation - Our team will provide a presen- tation of the study and our findings at a city council meeting in early September. The presentation will include a summary of the process, an overview of the concept alternatives and responses to Council questions. SRF Deliverable(s): Presentation to City Council, draft study report Agency Deliverable(s): Presence at council meeting Final Project Report - Our team will provide a final project report at the completion of the project with council comments addressed or included as appropriate. SRF Deliverable(s): Final report with appendices Agency Deliverable(s): N/A SRF Consulting Group BACKGROUND AND EXPERIENCE Established in 1961, SRF Consulting Group, Inc. is headquartered in Minneapolis, Minnesota and has offices in North Dakota, Wis- consin, Nebraska, Idaho, Illinois, and Florida. Today, SRF employs over 350 engineers, planners, and designers who work with public and private sector clients across the Midwest. SRF's award -winning projects range from designing highway interchanges and bridges to planning statewide transportation systems to revitalizing neighborhoods and urban spaces. SRF is committed to delivering quality that stands the test of time, striving for innovation and sustainability, providing superior service, and being true to the spirit of collaboration. Our long-term client relationships truly reflect our ability to provide quality services and creative solutions that make a difference. TH IA/n AKIKII lr, nvFNUE INTERCHANGE Washington County, MN SRF assisted Washington County with development of an interchange along TH 36 at Manning Avenue. Our work included traffic analysis, concept alternative evaluation, preliminary design, project visualization, and environmental documentation. This project involved an extensive stakeholder engagement process that reached out to area residents, business owners, and developers. A Local Advisory Team (LAT) was established to gather regular input from the four cities and the township that this project touches. To help coordinate the project from a road authority standpoint, SRF also facilitated several meetings with MnDOT and FHWA. Cost: $3,000,000 Agency: Washington County I Nathan Arnold, PE 1507.285.8231 1 nathan.arnold@olmstedcounty.gov BURNSVILLE CENTER VILI or,F Rn4DWAY PRELIMINARY DESIGN I Burnsville, MN SRF is assisting the City of Burnsville with a multi -pronged project to develop preliminary designs for Aldrich Avenue and Buck Hill Road to support future redevelopment of the Burnsville Center mall. This endeavor features engagement with a wide range of agency partners, including Dakota County, MnDOT, FHWA, and private utility providers. SRF's key contributions to the project include survey and utility coordination on the mall site and roadway improvement areas. Our traffic engineers also analyzed 1-35W as it relates to the new southbound exit ramp connecting to Buck Hill Road and eastbound CSAH 42. Finally, we are also facilitating dialogue with developers and private property owners to help streamline the roadway development process. In addition to the traffic study component, SRF also provided full survey, utility documentation/coordination, and property reports of over 20 parcels within the project's mall and roadway corridor areas to document existing conditions, parcel lines, easements, and utilities. SRF also assisted the team with some site development input involving Private Property stakeholder and design team meetings that provided further conversation and insight as to the roadway layout options as it pertains to the adjacent property owners perspective. Comments helped assist the team on blending in an appropriate street/road layout that would be supportive of the property owners, neighborhood, City of Burnsville, Dakota County, and MnDOT. Cost: $120,000 Agency: City of Burnsville I Logan Vlasaty, City Engineer 1 952.895.44571 logan.vlasaty@burnsvillemn.gov SRF Consulting Group MINNETONKA CARTWAY AREA CONCEPT IMPROVEMENTS I Minnetonka, MN m- 0 As part of the Highland Bank redevelopment approval process with the City of Minnetonka, neighborhood concerns were expressed with area traffic operations, in particular the holiday period from November through January. Therefore, the City commissioned SRF to develop and evaluate a range of alterna- tives to improve traffic operations and pedestrian connectivity. SRF worked closely with multiple stakeholders throughout the study, including area businesses, neighbors, MnDOT, and Hennepin County to refine and build consensus on a preferred alternative. SRF was responsible for detailed traffic operations analysis, parking assessment, alternative development and design, utility considerations, lighting, cost estimates, and public engagement. In the end, the favored alternative was a unique design that balanced the needs from an operations, roadway connectivity, and right-of-way perspective, which required utilizing some innovative technology to achieve. Furthermore, additional design details were incorporated to enhance the City's vision for the area; these included additional pedestrian facility connections to adjacent businesses and neighborhoods, as well as aesthetically pleasing features such as retaining walls, lighting, and other architectural features. Cost: $65,000 Agency: City of Minnetonka I Will Machester, Director of Public Works 1952.988.84031 wmanchester@eminnetonka.com COUNTY ROAD E/LAKE JOHANNA BOULEVARD AND OLD SNELLING ROUNDABOUT I Ramsey County, MN SRF was retained by Ramsey County to perform a traffic study and geometric design for the intersection of County Road E/ Lake Johanna Boulevard and Old Snelling Avenue, located in the City of Arden Hills. This important and busy intersection has a wide variety of users including passenger cars, semi -trucks, pedestrians and bicyclists. A single lane roundabout was iden- tified as the optimum solution to improve safety and mobility while reducing delay. SRF recently completed final plans, permit acquisitions and was subsequently asked by Ramsey County to oversee construction this summer. Public/Agency Involvement: To successfully move this project forward, the SRF team worked side -by -side with County staff to present alternatives analyses and recommendations to local residents, Lindey's Steakhouse, Bethel College, Mounds View High School and the Arden Hills City Council. Through dedication and perseverance to the project goals and objectives, the team was able to obtain local accep- tance of this somewhat controversial project, while keeping the project development process on -schedule. Special Considerations: Retro-fitted roundabouts generally yield physical impacts which can affect project costs. Moreover, the existing intersection is fraught with challenging grades and skew angles which needed to be accounted for regarding truck turns and ADA compliant pedestrian crossings. SRF analyzed several design alternatives to arrive upon the ultimate solution which was well -positioned to minimize impacts to private property, driveways, and avoids a high pressure gas regulator station. However, several other public and private utilities will still require relocation or replacement. To that end, SRF conducted extensive private utility communication and coordination early in the process and right up to bid letting. This extraordinary effort resulted in many utilities being relocated prior to construction, and solid plans for other relocations during construction, both of which will greatly help keep the project on schedule and optimize work zone safety and efficiency. Cost: $1,200,000 Agency: Ramsey County I John Mazzitello, PE Deputy County Engineer 1 651.266.71051 john.mazzitello@co.ramsey.mn.us SRF Consulting Group TWIN LAKES PARKWAY PHASE 3, Roseville, MN SRF completed a traffic study update to the Twin Lakes Rede- velopment Area in 2015. The main objectives of the study were to update the Twin Lakes area land use assumptions, traffic forecasts, and traffic operations, as well as quantify the impact of Twin Lakes Parkway Phase 3 project. To understand the impacts of the Phase 3 extension to the study area, year 2030 traffic operations under no build and build conditions were compared to determine the traffic and safety benefits of providing the Twin Lakes Parkway extension. Based on the results of the year 2030 operations analysis, Twin Lakes Parkway Phase 3 was found to have the following effects: Provides an alternative route choice for the Twin Lakes area. With its extension, trips generated within the Twin Lakes area have more travel choice to access the area. Improves traffic operations along the County Road C and County Road D corridors. Vehicles currently traveling along County Road C and/or County Road D have an alternative choice depending on their origin/destination. Provides direct access for developments along Twin Lakes Parkway, which reduces unnecessary circulation and improves travel time in the study area. The regional travel demand model suggests that few regional trips are expected to use Twin Lakes Parkway. The majority of trips expected to use the Twin Lakes Parkway extension will have an origin/destination near the study area. Based on the findings and recommendations in this traffic study update, the City elected to move forward with the Twin Lakes Parkway Phase 3 project. Cost: $185,000 Agency: City of Roseville I Jesse Freihammer, Public Works Director 1651.792.70421 Jesse.Freihammer@cityofroseville.com BAILEY ROAD CORRIDOR MANAGEMENT AND SAFETY IMPROVEMENT PROJECT I Washington County, MN Washington County, in cooperation with the cities of Woodbury and Newport, retained SRF to provide project coordination, traffic analysis, preliminary engineering, public and agency involvement, and environmental documentation services for the Bailey Road (CSAH 18) Corridor Management and Safety Improve- ment project from Maxwell Avenue (CSAH 38) to Woodbury Drive (CSAH 19). This important corridor serves as the main connection to neighborhoods, schools, churches and businesses;connects to the freeway system and several north/ south routes; and is frequently used by pedestrians and bicyclists. Existing traffic volumes, which ranged from 9,400 to 12,800 vehicles per day, had recently increased due to active growth in the area. The main objective of this project was to improve operations and safety along the corridor by evaluating existing and future conditions to prioritize and improve intersection realignment options, capacity, and lane configuration options to accommodate current traffic levels as well as future traffic growth. Cost: $2,000,000 Agency: Washington County I Cory Slagle, Assistant County Engineer 1651.430.43371 cory.slagle@co.washington.mn.us SRF Consulting Group SCHEDULE Our work plan schedule, which shows task/deliverable relationships, timeframes and deliverable dates. Project Management Project Award Kick-off Meeting Progress Meeting City Council Community Open House Stakeholder/Agency Meeting Data Collection/Analysis Concept Development Concept Design Workshop with City Staff Select Concepts to Refine Concept Refinement with City Staff Documentation Traffic Tech Memo/Matrix Draft Report Final Report Project Completion O Meeting/Open House Project Milestone/Deliverable O O O 0 U E COST AND RATES TABLE The SRF team has prepared a cost table below for the City of Stillwater Washington Ave Frontage Road Intersection Study. For a detailed breakdown of the cost, please see the appendix. Task 1 Cost Table Task Description Project Management and Meetings Cost $8,350 2 Community Engagement $11,944 3 Stakeholder Meetings $1,287 4 Traffic Data And Analysis $13,689 5 Concept Development $33,941 6 Reporting and Documentation $6,496 Expenses $1,745.75 Total $77,453 Optional Task 1 Additional Traffic Counts $970 Optional Task 2 1.5 Hours of Drone Footage $1,438 Hourly Name John Maczko Rates Table Title Professional VIII-VII Rate $220.00 Tom Sachi Professional VI $206.18 Pat Corkle Professional VII $262.61 Brady Rutman Professional V $186.19 Jeremy Nielsen Professional VI $224.43 Dan McNiel Professional III $147.58 Sean Jergens Professional V $182.13 SRF Consulting Group 10 SRF Consulting Group, Inc. Client: City of Stillwater Project: Washington Avenue Frontage Road Intersection Study May 15, 2024 (Negotiated Revision) TASK NO. SUMMARY OF TASKS 1.0 Project Management and Meetings 2.0 Community Engagement 3.0 Stakeholder Meetings 4.0 Traffic Data And Analysis 5.0 Concept Development 6.0 Reporting and Documentation 7.0 Optional Tasks Work Tasks and Person -Hour Estimates FS"R F Project Overview: A detailed study of the intersection of Washington Avenue and the north Frontage Road intersection will be completed, including a review of traffic operations, multiple concept alternatives, a comparison matrix, engagement, and detailed concept design and cost estimating. 17738.PP SRF Consulting Group, Inc. Client: City of Stillwater Project: Washington Avenue Frontage Road Intersection Study May 15, 2024 (Negotiated Revision) TASK NO. TASK DESCRIPTION 1.0 Project Management and Meetings Assumptions: Client Deliverables: 1.1 Perform day to day project management and QAQC 1.2 Prepare for and attend one (1) kick off meeting and five (5) progress meetings. Progress Meetings assumed to be virtual SRF Deliverables: Meeting Agendas and Minutes SUBTOTAL -TASK 1 Work Tasks and Person -Hour Estimates FS"R F 17738.PP PROF. VIII-VII PROF. VI PROF. V PROF. IV PROF. III PROF. II PROF. I SUPPORT TOTALS EST. FEE 24 - - 8 2 2 32 4 28 $5,800.00 - 12 $2,550.00 2 2 0 0 0 0 4 40 $8,350.00 Cost Spreadsheet Linal W egotiated. UsL SRo CONSU SING GROUPdNC. ❑ INNEAPOdS. ❑ N SRF Consulting Group, Inc. Client: City of Stillwater Project: Washington Avenue Frontage Road Intersection Study May 15, 2024 (Negotiated Revision) TASK NO TASK DESCRIPTION 2.0 Community Engagement Assumptions: Client Deliverables: Mailing of meeting invitations, Meeting venue, Web page on city website. 2.1 Prepare for and attend two (2) community open houses with up to two (2) SRF staff at each open house 2.2 Develop an online survey/wikimap 2.3 Assist in development of post cards, yard signs, promotional graphics and web page content SRF Deliverables: Postcard content/modifications, Meeting materials and boards, Minutes webpage content, yard signs, survey, survey results (Wikimap) SUBTOTAL -TASK 2 Work Tasks an( 17738.PP PROF. VIII-VII PROF. VI PROF. V PROF. IV PROF. III PROF. II PROF. I SUPPORT TOTALS EST. FEE 12 2 2 16 12 - - 12 - 8 - 44 $7,908.00 - - - 6 - 2 - 10 $1,574.00 - - - 12 - 2 - 16 $2,462.00 12 0 0 30 0 12 0 70 $11,944.00 Cost Spreadsheet JnalENegotiated.Ils[ SRO CONSUOnNG GROUPONC. a INNEAPOJS. u N SRF Consulting Group, Inc. Work Tasks and Person -Hour Estimates Client: City of Stillwater Project: Washington Avenue Frontage Road Intersection Study SRF May 15, 2024 (Negotiated Revision) 17738.PP TASK N0. TASK DESCRIPTION PROF. VIII-VII PROF. VI PROF. V PROF. IV PROF. III PROF. II PROF. I SUPPORT TOTALS EST. FEE 3.0 Stakeholder Meetings Assumptions: Client Deliverables: Meeting attendance, Meeting Venue 3.1 Prepare for and attend one (1) meetings with MnDOT/City Partners 3 3 - - - - - - 6 $1,287.00 SRF Deliverables: Meeting agenda and minutes SUBTOTAL - TASK 3 3 3 0 0 0 0 0 0 6 $1,287.00 Cost Spreadsheet [Anal W egotiated. dsC SRD CONSU ETING GROUPdNC. ❑ INNEAPOdS. ❑ N SRF Consulting Group, Inc Client: City ofStiIIwater Project: Washington Avenue Frontage Road Intersection Study May 15, 2024 (Negotiated Revision) TASK NO. TASK DESCRIPTION 4.0 Traffic Data And Analysis Assumptions: Analysis Completed using Synchro/Sim Traffic Client Deliverables: 4.1 Collect intersection turning movement counts for 13 hours on a weekday and weekend day at up to four (4) intersections. 4.2 Complete and intersection capacity analysis for the existing study intersections for up the weekday midday, p.m., and Saturday midday peak hours. 4.3 Develop a background traffic growth rate from previous studies, planning documents, and historical growth rates. 4.4 Develop year 2045 turning movement count forecasts for the 3 peak periods 4.5 Identify up to 3 concept alternatives 4.6 Complete a future year 2045 analysis for up to three alternatives using Synchro/Sim Traffic and Highway Capacity Software for all 3 peak periods. 4.7 Develop a comparison matrix of the traffic operations analysis, including traffic operations, safety considerations, access considerations, and future development connections. Information will be integrated into a larger overall comparison matrix. 4.8 Develop a technical memorandum summarizing the findings of the traffic study. Complete one round of client edits. 4.9 Prepare for and attend one virtual project meeting SRF Deliverables: Traffic Operations Report SUBTOTAL - TASK 4 Work Tasks and Person -Hour Estimates I S'R F 17738.PP PROF. VIII-VII PROF. VI PROF. V PROF. IV PROF. III PROF. II PROF. I SUPPORT TOTALS EST. FEE - - - - - - 14 - 14 $1,722.00 - 2 - - - - 7 - 9 $1,279.00 - 1 - - - - 2 - 3 $455.00 - 1 - - - - 2 - 3 $455.00 2 2 - - - - 6 - 10 $1,596.00 - 2 - - - - 10 - 12 $1,648.00 2 4 - - - - 6 - 12 $2,014.00 2 6 - - - - 16 - 24 $3,662.00 2 2 - - - - - - 4 $858.00 8 20 0 0 0 0 63 0 91 $13,689.00 Cost Spreadsheet [InalWegotiated.dsC SR❑ CONSUdrING GROUPnNC. n INNEAPOdS. o N SRF Consulting Group, Inc. Client: City of Stillwater Project: Washington Avenue Frontage Road Intersection Study May 15, 2024 (Negotiated Revision) TASK NO. TASK DESCRIPTION 5.0 Concept Development Assumptions: Client Deliverables: Provide venue for design charette 5.1 One-two hour design charrette 5.2 Develop up to three (3) concept layouts for the study intersection 5.3 Identify ROW, utility and stormwater impacts 5.4 Develop cost estimates for each of the concepts (up to 3) 5.5 Prepare information for the evaluation matrix which compares each alternative. 5.6 Review existing conditions, City planning documents, and project concept design to develop an overall streetscape vision. Includes 1 layout plan with diagrams, sketches and precedent imagery to portray the streetscape concepts. Design elements considered will include streetscape aesthetics, pavement, trails, landscaping, and pedestrian amenities. 5.7 Refine streetscape vision into a final concept plan. Develop 3 illustrative cross-section graphics and one concept layout plan. SRF Deliverables: Three alternative concept layouts, planning level cost estimates. Identification of ROW, utility and stormwater impacts and alternative comparison matrix SUBTOTAL - TASK 5 Work Tasks and Person -Hour Estimates IS'R F 17738.PP PROF. VIII-VII PROF. VI PROF. V PROF. IV PROF. III PROF. II PROF. I SUPPORT TOTALS EST. FEE 4 4 4 - - - - - 12 $2,460.00 4 - 12 - 48 - 8 - 72 $11,200.00 4 - 12 - - - 4 - 20 $3,604.00 2 - 8 - 22 - - - 32 $5,184.00 4 2 4 - 22 - 2 - 34 $5,544.00 1 - 4 - - 8 - - 13 $2,060.00 - 1 8 - - 16 - - 25 $3,889.00 19 7 52 0 92 24 14 0 208 $33,941.00 Cost Spreadsheet final 14egotiated. dsL SRD CONSUMING GROUPdNC. ❑ INNEAPOdS. ❑ N SRF Consulting Group, Inc. Work Tasks and Person -Hour Estimates Client: City of Stillwater Project: Washington Avenue Frontage Road Intersection Study ISRF May 15, 2024 (Negotiated Revision) 17738.PP TASK N0. TASK DESCRIPTION PROF. VIII-VII PROF. VI PROF. V PROF. IV PROF. III PROF. II PROF. I SUPPORT TOTALS EST. FEE 6.0 Reporting and Documentation Assumptions: Client Deliverables: 6.1 Prepare for and attend one (1) City Council meeting 4 - - - - - - - 4 $880.00 6.2 Develop draft study report 2 4 4 - 16 - 4 - 30 $4,880.00 6.3 Final study report 2 - - - 2 - - - 4 $736.00 SRF Deliverables: Final and Draft Study Report SUBTOTAL -TASK 6 8 4 4 0 18 0 4 0 38 $6,496.00 Cost Spreadsheet [5nall4egotiated. nsC SRo CONSU 7nNG GROUPdNC. ❑ INNEAPOdS. ❑ N SRF Consulting Group, Inc. Work Tasks and Person -Hour Estimates Client: City of Stillwater Project: Washington Avenue Frontage Road Intersection Study SRF May 15, 2024 (Negotiated Revision) 17738.PP TASK NO. TASK DESCRIPTION PROF. VIII-VII PROF. VI PROF. V PROF. IV PROF. III PROF. II PROF. I SUPPORT TOTALS EST. FEE 0.0 Optional Tasks Assumptions: additional counts assumed to be collect at same tame as base proposal Client Deliverables: 0.1 Collect additional 13hour TMC on a weekday and weekend at 3 additional - 1 - - - 1 - - 2 $346.00 intersections 0.2 Collect 1.5 hours of drone footage (weekday mid -day and PM Peak and weekend mid- 1 - - 7 - - - - 8 $1,438.00 day SRF Deliverables: SUBTOTAL - TASK 0(Optional) 1 1 0 7 0 1 0 0 10 $1,784.00 Cost Spreadsheet 6nall4egotiated.dsC SRD CONSUMING GROUPdNC. ❑ INNEAPOdS. ❑ N SRF Consulting Group, Inc. Work Tasks and Person -Hour Estimates Client: City of Stillwater Project: Washington Avenue Frontage Road Intersection Study FSRF May 15, 2024 (Negotiated Revision) 1773S.PP TASK N0. TASK DESCRIPTION PROF. VIII-VII PROF. VI PROF. V PROF. IV PROF. III PROF. II PROF. I SUPPORT TOTALS EST. FEE TOTAL ESTIMATED PERSON -HOURS 86 48 58 0 140 24 93 4 453 AVERAGE HOURLY BILLING RATE $220.00 $209.00 $186.00 $174.00 $148.00 $137.00 $123.00 $130.00 ESTIMATED LABOR AND OVERHEAD $18,920.00 $10,032.00 $10,788.00 $0.00 $20,720.00 $3,288.00 $11,439.00 $520.00 $75,707.00 AVERAGE HOURLY PAYROLL RATE $220.00 $209.00 $186.00 $174.00 $148.00 $137.00 $123.00 $130.00 ESTIMATED LABOR $18,920.00 $10,032.00 $10,788.00 $0.00 $20,720.00 $3,288.00 $11,439.00 $520.00 $75,707.00 ESTIMATED OVERHEAD COST 0.00% $0.00 ESTIMATED LABOR AND OVERHEAD $75,707.00 FIXED FEE 0.00% $0.00 SRF ESTIMATED DIRECT NONSALARY EXPENSES Expenses: $1,745.75 SUBTOTAL: (SRF Labor and Expenses) $77,452.75 SUBCONSULTANTS: $0.00 TOTAL ESTIMATED BASE TASKS FEE $77,452.75 Labor (Optional Tasks): $1,784.00 Expenses (Optional): $624.00 TOTAL ESTIMATED BASE + OPTIONAL TASKS FEE $79,860.75 Cost Spreadsheet ElmIE Jegotiated.ds[ SRO CONSUOnNG GROUPOINC. ❑INNEAPOIS. ON SRF Consulting Group, Inc. Client: City of Stillwater Project: Washington Avenue Frontage Road Intersection Study May 15, 2024 (Negotiated Revision) TASK NO. TASK DESCRIPTION SRF ESTIMATE OF DIRECT NONSALARY EXPENSES: MILEAGE: TRAFFIC COUNTS MISC ENGAGEMENT ITEMS SRF ESTIMATE OF DIRECT NON -SALARY EXPENSES (Optional Tasks): TRAFFIC COUNTS Work Tasks and Person -Hour Estimates PROF. VIII-VII PROF. VI Personal Vehicles Hours Hours PROF. V PROF. IV 250 Miles @ 104 hours @ PROF. III PROF. II $0.655 $8.00 78 hours @ $8.00 FS"R F 17738.PP PROF.I SUPPORT TOTALS EST.FEE $163.75 $832.00 $750.00 SRF EXPENSES: $1,745.75 $624.00 SRF EXPENSES (Optional): $624.00 Cost Spreadsheet rinal-Negofiated.Us[ SRu CONSU LTING GROUPONC. a INNEAPOOS. ON i water THE BIRTHPLACE OF MINNESOTA DATE: May 21, 2024 TO: Honorable Mayor and City Councilmembers FROM: Jesse Farrell, Deputy Director of Public Works/City Engineer SUBJECT: Award of Bid for Equipment Supply - Downtown Lighting Improvement Project (Project 2022-07) BACKGROUND The bid opening for the Equipment Supply for the Downtown Lighting Improvement Project was Tuesday, May 14, 2024. The City received two bids with the lowest bid in the amount of $878,982 submitted by Border States Industries, Inc. of Fargo, North Dakota. This was 3% lower than the engineer's estimate of $907,145. The equipment for the project is being purchased in advance by the city to capture cost savings and to accelerate procurement of materials with long lead times. Following approval of the contract, we expect to receive the light poles in approximately 4-6 weeks and luminaires in approximately 8 weeks. The Downtown Lighting Improvement project is being funded from a variety of sources including Municipal State Aid funds, ARPA funds and Lighting Enterprise funds. RECOMMENDATION Staff recommends that the City Council accept the bid submitted for the Equipment Supply - Downtown Lighting Improvement Project, Project 2022-07, and award the contract to Border States Industries, Inc. ACTION REQUESTED If Council concurs with staff recommendation, Council should pass a motion authorizing the Mayor and Clerk to enter into contract, upon City Attorney review and adopt RESOLUTION 2024- , ACCEPTING BID AND AWARDING CONTRACT FOR EQUIPMENT SUPPLY - DOWNTOWN LIGHTING IMPROVEMENT PROJECT (PROJECT 2022-07). City of Stillwater Washington County, Minnesota RESOLUTION 2024-xxx ACCEPTING BID AND AWARDING CONTRACT FOR EQUIPMENT SUPPLY FOR THE DOWNTOWN LIGHTING IMPROVEMENT PROJECT (2022-07) WHEREAS, pursuant to an advertisement for bids for Equipment Supply for the Downtown Street Improvement Project, two bids were received by the City Engineer, opened and tabulated according to law, and the following bids were received complying with the advertisement; 11,1101019 Border States Industries, Inc., Fargo, ND U JT Services of Minnesota, North Mankato, MN $ 883,877 and WHEREAS, it appears that Border States Industries, Inc., Fargo, ND is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA, the Mayor and Clerk are hereby authorized and directed to enter into a contract with Border States Industries, Inc., Fargo, ND in the name of the City of Stillwater for the equipment supply for the Downtown Lighting Project. Adopted by the City Council this 21 st day of May 2024. CITY OF STILLWATER Ted Kozlowski, Mayor Attest: Beth Wolf, City Clerk i ((water The Birthplace of Minnesota DATE: May 21, 2024 TO: Honorable Mayor and Councilmembers FROM: Chad Rogness, Parks Superintendent SUBJECT: 2024 Lumberjack Days Contract and Temp. Liquor License Application BACKGROUND Brian Asmus, with LJD Stillwater Events, has submitted an application for the 2024 Lumberjack Days to occur July 19-21, with a set-up day July 18 and take down July 22. Brian is part of AMG Companies, a group that has successfully has hosted music events in the area with crowds exceeding 30,000 people. Joe Kohlman, Shawn Sanders, and myself have been working directly with Brian in preparation of LJD Stillwater Events taking over operations of the Lumberjack Days Celebration. They intend to host traditional Lumberjack Days events, such as the parade, downhill derby, bingo, lumberjack competition, while ramping the excitement level in years to come. Bands associated with this year's event will be Love and Theft, Ovation, Craig Campbell, Canaan Smith, and Jerrod Nieman. This year, LJD Stillwater Events will be bringing back the floating stage as well as using South Lowell Park to provide kids events, highlighting an obstacle course. Fireworks will not be used in this year's event. LJD Stillwater Events, is a new company, so to follow the rules and regulations of Minnesota liquor laws, the Greater Stillwater Chamber of Commerce Foundations has applied for the liquor license for the event. The Greater Stillwater Chamber will also be hosting the parade for the event. Fees for this event will go along with the 2024 Fee schedule. Included in the packet is the site map, and list of events (including the band schedule). STAFF RECOMMENDATIONS Staff recommends approving the application and contract with LJD Stillwater Events, as well as extending the contract future years, assuming a successful and safe event occurs. ACTION REQUESTED If council agrees, they must pass a motion to approve the Application and Contract with LJD Stillwater Events for the 2024 Lumberjack Days Celebration. Council will also have to approve the Temporary Liquor License with the Greater Stillwater Chamber of Commerce Foundation, holding the license for LJD Stillwater Events. fZOOZI&I I f"Ti%194:7RI1LTA l 34:l1_T91',A 17_\Y W a=1d /_1IIIIIIII AN =1'I k 00197 L, k I:7_« 1 This Agreement ("Agreement") dated May 21, 2024 is by and between the City of Stillwater, a Minnesota municipal corporation ("City"), and LJD Stillwater Events, a Minnesota non—profit corporation. Whereas, the City has encouraged community wide celebrations in order to foster and promote tourism within the City of Stillwater and encourage commerce within the City that will ultimately increase property values and the quality of life within the City, thereby promoting the public welfare of the City; and Whereas, the Stillwater Lumberjack Days Celebration ("Lumberjack Days") has typically been held during July of each year as determined between LJD Stillwater Events and the City; and Whereas, in return for the exclusive use of the City Parks as identified on the approved Event Maps, LJD Stillwater Events hereby agrees to the terms of this Agreement. Now therefore, for mutual consideration, the receipt of which is hereby acknowledged, the parties hereby agree as follows: 1. Dates of Lumberjack Days. The Lumberjack Days will be conducted on the following dates: Setup: Thursday, July 18, 2024 — 8 a.m. to 10 p.m. Event: Friday, July 19, 2024; Saturday, July 20, 2024 8 a.m. to 11:15 p.m.; Sunday, July 21, 2024 8 a.m. to 10 p.m. Cleanup: Monday, July 22, 2024 — 9 a.m. to 12 p.m. 2. Term of Agreement and Termination. This Agreement will remain in effect for a period of one (1) year from the date of its execution. In the event that a determination is made by the City Council, based upon the advice of the Police Chief that Lumberjack Days is a threat to the health, safety or welfare of the community, the City Council reserves the right to terminate this Agreement. 3. Contact Information: a. LJD Stillwater Events. LJD Stillwater Events must appoint an individual to represent their organization in dealing with the City regarding Lumberjack Days who is given the necessary authority to bind the organization to agreements made with the City, to receive notice of any kind including routine or emergency notices that when received by the individual will be considered given to LJD Stillwater Events. The notice may be given by email, in person, by telephone or by U.S. Mail. b. The City. The primary contact for the City will be the City Administrator or designee. LJD Stillwater Events pledges to work with the City Administrator regarding event planning and the fulfillment of the conditions contained in this Agreement. 4. Event Map. LJD Stillwater Events must prepare an overall event map for Lumberjack Days that depicts the location of all events and activities, any fencing, vendors, exits and any areas with the City, such as parks or parking lots that are proposed for use by LJD Stillwater Events for Lumberjack Days and related use. 5. Background Investigations. LJD Stillwater Events or any managers hired by LJD Stillwater Events for purposes of planning or conducting Lumberjack Days must consent to and allow the City to conduct criminal background investigations. 6. Security Officers. LJD Stillwater Events will provide, at no cost to the City privately paid, professional, uniformed security officers equipped with radios or other communication devices. All security officers will be suitably identifiable. The number and deployment of the Security force must be approved in writing by the Stillwater Police Chief. 7. Trail. The bicycle and pedestrian trail from Laurel Street to Myrtle Street must remain open to the public and unobstructed during the Celebration unless approved by the City Administrator. 8. Damage Deposit. LJD Stillwater Events will pay a damage deposit of $1,000. The damage deposit will be refunded no later than 30 days after event, in whole or in part, if not needed to repair damage, as determined by the Public Works Director. LJD Stillwater Events must restore and repair any areas of damage to public areas and infrastructure, including but not limited to the public park(s), trails or parking lots used for Lumberjack Days that are damaged by vehicles, vendors or attendees or for cleanup costs for areas not cleaned up to the City's satisfaction. City Staff will do a walk-through of the venue with LJD Stillwater Events and identify and document any damage before Lumberjack Days. Both parties will walk the same areas after Lumberjack Days to determine new damage. Any damaged not restored or repaired by LJD Stillwater Events will be repaired by the City and reimbursed by LJD Stillwater Events. If the damage deposit is not sufficient to cover the City's costs, LJD Stillwater Events shall be responsible for any shortfall. On the day following the close of Lumberjack Days, weather permitting, LJD Stillwater Events will clean Lowell Park and other areas that have been impacted by Lumberjack Days. LJD Stillwater Events is responsible for all costs incurred for the clean-up of areas neglected by LJD Stillwater Events. The City will run Street Sweepers after the event at no cost to LJD Stillwater Events. 9. Ticket Sales. In order to defray costs associated with Lumberjack Days, LJD Stillwater Events is authorized to establish and implement a park access fee or access ticket charge for Friday and Saturday evenings for the events. No charge will be made or ticket required for members of LJD Stillwater Events' work force, public safety personnel, or to other persons not considered 2 members of the general public, nor will any charge be made for the daytime shows or events. 10. Race and Parade Management. LJD Stillwater Events must submit and have approved a Management Plan for any races or parades proposed to be held during Lumberjack Days. The Plan must describe the start and finish lines and the proposed route and parking control, traffic control, barricade placement and street closure, water stop(s) and first aid station(s), an emergency plan, portable toilets, trash collection and pickup, and a schedule for any required provision of City services including Police, Fire, Public Works and electricity and water/services. 11. Liauor Control. a. Local and State Licensing. The Greater Stillwater Chamber of Commerce Foundation, applying for LJD Stillwater Events, has been granted preliminary approval to dispense intoxicating liquor at the Lumberjack Days. This approval is subject to approval of a Temporary Liquor License and Consumption Permit as allowed by the Stillwater City Code and State Law. All licenses must be approved and proof of liquor liability insurance coverage must be submitted to the City Clerk. This Agreement will set forth the terms and conditions that will control the dispensing of alcohol at Lumberjack Days. b. The Area. LJD Stillwater Events shall provide the City an overall site map showing the area(s) where serving alcohol is proposed. The City shall have sole authority to approve or modify the locations for liquor service ("Area"). c. Exits. All Entry/Exit gates to the Area must be controlled by security personnel while alcohol is being served. At each of these entry/exit points, a security guard must be in place to ensure that no personal alcohol enters or leaves the Area. d. Signage. Signage will be prominently displayed at each entry/exit point to notify guests that no alcohol will be allowed to be brought into the Area or brought out of the Area. e. Identification Bracelets. LJD Stillwater Events will provide at no charge alcohol identification bracelets at location(s) as required by City Staff. LJD Stillwater Events will be responsible for the issuance of bracelets and ensuring that the bracelets are given only to those who are legally entitled to consume alcohol. f. No Other Alcohol or Coolers. No alcohol is allowed in the Area except for alcohol that is sold by LJD Stillwater Events. LJD Stillwater Events is responsible to see that no other alcohol is brought into the Area. Bottles, containers or coolers brought into the Area, are subject to search. g. Compliance Program. LJD Stillwater Events must train all alcohol servers with regard to alcohol awareness and underage consumption before the Lumberjack Days. 3 h. Compliance Inspection. LJD Stillwater Events, will acknowledge that any liquor license contractor it engages is subject to Stillwater City Code §43- 66. i. Hours of Operation. Alcohol sales will cease 15 minutes before the last band finishes playing each evening of Lumberjack Days, but in no event later than: Friday, 11:00 p.m.; Saturday, 11:00 p.m.; and Sunday, 9:45 p.m. 12. Insurance. LJD Stillwater Events must provide to the City satisfactory proof that it has obtained commercial general liability insurance that names the City as an additional insured, as loss payees, in an amount of at least $1,500,000 per occurrence and $2,000,000 annual aggregate, for loss sustained by either acts or occurrences that arise from or grow out of Lumberjack Days, and liquor liability insurance coverage for Lumberjack Days as described in Minn. Stat. §340A.409. 13. Hold Harmless and Indemnification. LJD Stillwater Events agree to defend, indemnify, and hold harmless the City other, its agents and employees, officers and elected officials from and against legal liability for all claims, losses, damages, and expenses to the extent such claims, losses, damages, or expenses are caused by its negligent acts, errors, or omissions. LJD Stillwater Events shall indemnify the City against legal liability for damages arising out of claims by LJD Stillwater Events' employees. 14. Music. Musical entertainment must be selected with the approval of Public Safety. Public Safety must also review and approve the Media Advertising Campaign before the campaign is implemented. By June 20th LJD Stillwater Events must provide to the City a complete list of all musical acts along with an estimate crowd size for each. Live musical entertainment must cease no later on each day than set forth as follows: Friday, 11:15 p.m.; Saturday 11:15 p.m.; and Sunday, 10:00 p.m. 15. Noise Control. LJD Stillwater Events is responsible to control the noise emanating from the Area at a level that will not interfere with the peace and repose of the residential area on the bluffs on the north, west and south edges of the downtown. 16. Police Power for Specific Events. The City reserves the right to order a shut down of the Area or certain Lumberjack Days events if the Chief of Police determines, in his sole discretion, that the public health, safety and welfare is threatened, or any condition of this Agreement is violated. In that event, LJD Stillwater Events will cease with the event in that location and must assist the police and public safety personal in the clearing the location. 17. Dumpsters. LJD Stillwater Events must furnish dumpsters or roll —off boxes according to a plan approved by Public Works Staff in sufficient quantity to contain the accumulation of trash generated by Lumberjack Days and must ensure that all trash or garbage is collected and hauled away daily in the Celebration areas. The City may amend the plan and require additional dumpsters or trash receptacles if the need arises. rd 18. Traffic Control. To ensure traffic and pedestrian control, LJD Stillwater Events must place standard reflective barriers according to a plan approved by the Public Works Director, Police Chief or their designees. Barriers may be supplied by LJD Stillwater Events, or by the City. Charges for the City supply of barriers are set forth in the current City Fee Schedule. The City may place additional traffic control barriers to protect public safety at City expense based upon a plan developed by the Public Works Director and Police Chief or their designees. The plan for placement of additional public safety traffic control barriers shall be shared with LJD Stillwater Events by July 1, 2024. 19. Electricity and City Water. Existing electrical boxes will be opened by the City and access allowed according to the current City Fee Schedule. If access to water main or hydrants is required, LJD Stillwater Events must make arrangements with the City Water Department and must pay related Water Department fees. 20. Restrooms. LJD Stillwater Events must furnish portable restrooms to facilitate expected crowds in a number approved by the Public Works Director. Additional portable restrooms must be provided by LJD Stillwater Events if deemed necessary to protect public health as determined by the City. City Public Restrooms on the Pedestrian Walkway and the South end of Lowell Park will remain open during Lumberjack Days and the City will supply and equip both restrooms, however, LJD Stillwater Events will be responsible for maintaining, cleaning, staffing and security and supervision for both restrooms. 21. Irrigation System in Park Property. Lowell Park is maintained by a buried irrigation system. This system is easily damaged by stakes or posts that are driven into the ground or by equipment and vehicles running over irrigation heads. For that reason, stakes or posts longer than 12 inches and more than a quarter inch in diameter may not be used in the Park. 22. Grey Water. LJD Stillwater Events agrees to ensure that all vendors' wastewater be discharged into a holding tank approved by Washington County Public Health and Environment Department. Vendors without an approved holding tank must discharge into grey water barrels provided by LJD Stillwater Events. Disposal costs are the responsibility of LJD Stillwater Events. Grey water barrels or holding tanks shall not be disposed into the City's sanitary or storm sewers, for any reason. 23. Use of City Parking Lots. The City prefers LJD Stillwater Events to stage the event in Lowell Park rather than in public parking lots. If Lowell Park is not flooded and is not recovering from flood waters, then it should be the primary event venue. Use of public parking lots will be approved only as an alternate or if sufficient space does not exist in the Park to accommodate all event activities. If in the opinion of the City, public parking lots will be needed, then the preferred lots for use would be Lots 4, 5, 9, 10 and 11. These lots will be available to LJD Stillwater Events exclusively from Thursday AM until Monday AM of the Event weekend. Lot 11 will be shared with Public Safety as a staging area. 61 24. Remote Parking. LJD Stillwater Events will work with City Staff to explore the feasibility of a remote parking and a shuttle plan for Lumberjack Days. Any shuttle service and remote parking must be approved by the City. 25. General Conditions a. Assignment. This Agreement is not assignable without the mutual written agreement of the parties. b. Waiver. A waiver by either City or LJD Stillwater Events of any breach of this Agreement shall be in writing. Such a waiver shall not affect the waiving party's rights with respect to any other or further breach. c. Governing Law. This Agreement shall be construed in accordance with the laws of the State of Minnesota and any action must be venued in Washington County District Court. d. Severability. If any term of this Agreement is found be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force and effect. e. Data Practices Compliance. All data collected by the City pursuant to this Agreement shall be subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. f. Entire Agreement. This Agreement constitutes the entire agreement of the parties and supersedes all prior communications, understandings and agreements relating to the subject matter hereof, whether oral or written. g. Umbrella Events. By June 151" LJD Stillwater Events must submit to the City a complete list of all "umbrella events." "Umbrella events" are events taking place during the time frame of the Lumberjack Days Festival, and are included in Lumberjack Days Festival promotional materials, but are not directly produced by LJD Stillwater Events. h. No Camping. No camping in tents, trailers or campers is allowed in downtown Stillwater during the events. Sales Tax. LJD Stillwater Events must obtain a State Taxpayer Identification Number and collect any sales or use taxes that are due according to law. Food Vendors. All food vendors must be inspected and approved by Washington County Public Health and Environment Department, the Stillwater Fire Department and the State Electrical Inspector prior to beginning operation. LJD Stillwater Events must provide a complete list of all vendors to each of these agencies at least two weeks prior to the event. k. Status Report. Beginning 30 days after the execution of the Agreement, and each 30 days thereafter, LJD Stillwater Events must provide the City 11 with a status report, that must include the sources (should the source elect to be identified) and amount of paid sponsorships, the nature and extent of any contractual agreements made with third parties, nature and extent of any credit extended by third parties to LJD Stillwater Events or to others for the benefit of LJD Stillwater Events, and any other status information reasonably required by the City. I. Public Information. As soon as practical after furnishing the main schedule, LJD Stillwater Events will publish and widely distribute a schedule of events. After Lumberjack Days closes, LJD Stillwater Events will prepare a press release describing the charities that benefit from Lumberjack Days. [remainder of page intentionally left blank] rl Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk LJD STILLWATER EVENTS im Its l'� lfr 100 00 i� 00 00 00 00 -0 k � V- dp ti pop age alop art 4e dW W-A dw W4 do w po 00 60 tv 'Op 40 CL Ilk A 40P dop ;AA BarrierJersey HorseType III Barricades Saw BarricadeUe,♦ .a �� •" - � p • - � '� ram. r� �'� • do tt ` ` , tit tt' •t eNeN,Ao do dw •M �t _t do Irk IL< r ` dog .v \ .Pip- t Alm, 14 J r �► 1 i d r •� it 0 �\ /cj? JCyFR HIC KORY ST. U Cli c N U� rn C Lake 64 MAPLE c~n ST. atV SCR 0 LAURELtn SS• CRE RR Q MEADOWLARK DRuj . w W Z CHERft S^ ? L1N E i w r w ` N? m LINDEN ST.o 05 v) W. w z " SUS UT; ST. AAULBER RY ST, W, w Z o STERLING 5 NOP ST. M RRC Ip� m SUNNY owAY R ICE � W. m GON SI W• = m E Ic EN . W C\ LUMBERJACK DAYS 2024 July 18th to the 21 st Times: 10am to 11 pm Below is a description of the events we have on the books as of current date. I have included all the information I have so far, including a map of a diagram for the layout, subject to change per city requests and as we get other information in the coming weeks. If there is changes to the map area I will make sure I mark the changes and submit to proper city officials for review. We plan to have a electrician on site Thursday and part of Friday to help with getting everyone powered up. VENDORS: • Gili Guise - clothing vendor - confirmed • Cub Foods - no food - confirmed • Hoffman Cooling and Heating - confirmed • First Resource Bank - confirmed • Pronto Pups - confirmed • Henrys Gyors - confirmed • Cherry Lemonade - confirmed • June Bug BBQ - confirmed • O'neil food truck - Confirmed • Kona ice drinks - confirmed • Hoppers mini donuts - confirmed • Ambassador Hot dog - confirmed • Black rain - arms - confirmed • Kids bouncy house - confirmed • Chris cakes - confirmed - pancake breakfast folks • LJD clothing tent - ours plus we will sell band merch - confirmed • Beat the bar - not confirmed • Bo bear clothing - not confirmed • Greater tater - not confirmed • Tailgate spices - not confirmed • Mehndi made clothing - not confirmed • Fantastic voyage - not confirmed • Meltz mexican - not confirmed • Agave kitchen - not confirmed • State farm - not confirmed EVENTS PLANNED: • Parade - to be put on by chamber • Pickleball tournament - Northland courts - Pete heldstab organizer • Bingo/pull tabs - put on by the Legion but still in the works • Derby - hopefully still working details • Kids obstacle race • Ride MN doing BMX jumps • Octane motorsports - dirt bike jumps • Bands - see separate sheet • Hammerschlagen • Lumberjack show - jamie fisher, still in the works • Spirits and wine tasting event • 2 sites for beer/liquor tents • Paul Bunyan - picture area • Yoga in the Park - • Yard games • Ice Cream social - off site DAYS AND TIMES OF EVENTS: • Vendors - from 10am to 11 pm Friday - Saturday, 10am - 6pm Sunday • Yoga in the Park - Saturday 9:30am • VIP Wine and Spirits Tasting - Saturday from 1:00 - 4:00 • Derby - Friday afternoon, thinking 2:00 • Ride MN mega jump - Sunday afternoon • Octane dirt bike jumps - Saturday two half hour sessions, times TBD but thinking 1:00 and 2:00 • Lumberjack show - TBD • Beer/spirits tents - 10am - 11 pm • Kids Obstacle race in the park - 10:OOam Saturday BANDS/MUSIC: We plan to play back ground music during the day, low volume and announce events as they happen. • Friday from 3:00 to 11:00pm • Saturday from 3:00 to 11:00pm • Sound and light will be provided by Wood Sound, can provide contact if needed • Set list and bands times will probably change slightly but below is what we think so far. FRIDAY: • 3:00 - Dave Burkhart (45 min set) • 4:00 - Julia Sharpley (45 min set) • 5:00 - Stevie Monce (60 min set) • 6:30 - Love and Theft (60 min set) • 8:00 - Ovation (60 to 90 min set) • 9:30 - Jerrod Neiman (60 min set) SATU RDAY: • 3:00 - Dave Burkhart (45 min set) • 5:00 - Stevie Monce (60 min set) • 6:30 - Love and Theft (60 min set) • 8:00 - Craig Campbell (60 min set) • 9:30 - Canaan Smith (60 min set) OTHER INFORMATION AND LINKS: Ovation band: https://www.chaseandovation.com/ Stevie Monce band: https://www.facebook.com/steviemonce/ Craig Campbell band: https://www.craigcampbell.ty/ Canaan Smith band: https://www.canaansmith.com/ Jerrod Niemann band: https://Oerrodniemannofficial.com/ Love and Theft: https://www.facebook.com/loveandtheft/ Julia Sharpley: https://www.instagram.com/oulia'amesofficial/ Lumberjack Show - jamie https://lumberjackenterprises.com/index.htmI Paul Bunyan deal: https://www.paulbunVanIive.com/ Octane dirt bike show: https://www.facebook.com/OctaneAddictions/ Ride MN BMX show: https://lifebrand.co/2024/01 /13/hilton-hotel-lobby-bmx-show-minn esota-event-pIan ning- entertain ment-kick-off-2024/ Studio one yoga - yoga in the park deal: https://www. studiooneyoga.com/s 1-stiIlwater-schedule Wood Sound - handling all our band engineering https://www.facebook.com/p/Wood-Sound- 100068038631382/?paipv=0&eav=Afbbum8gDwjydyuXwhrxTJUYW883tXUU19ZhtcAHGIDHTM 9RRWaXGX8SskaLXzYzGLs& rdr Kids bounce area: Game world, local company https://gameworld 17.com/ A FEW OTHER OPERATIONAL NOTES: • We will be using Maronneys sanitation for garbage services • We will be using On Site for all our biffs/bathrooms, biffs to be cleaned every morning • New Richmond Lube and rental is our tent/table/etc company, tent set up thursday • Mike Rockenen - sound engineer day off event, will probably want to know sound requirements at some point, I am sure we need to be at a particular DB at at certain distance? stage set up Thursday • We will be renting radios, can also be linked up police/fire if need be, meaning we will have a extra to give out, i.e police/fire • Will have oil drum for food vendors, not sure yet on the service but will know soon • We will have support ATV's down there for carting ice/beer/etc and also for trash and patrol • We will have support trailers, more than likely 2, plus refrigerated trailer, sounds semi • All vendors are told to complete set up by Thursday night • I am using first week in June as a cut off for vendors and/or any other additions • Attached map will have the layout of events, subject to minor changes more than likely but should be mostly correct. Any and all changes will be submitted asap as we learn more. • We will have some of our own security and support crew, all will be in LJD T-shirts and have lanyards or sorts for identification. Thanks and please let me know if you need any more information from me. Brian Asmus 651-428-1088 Washington County 2. U 9:00 Roll Call Pledge of Allegiance FYI BOARD AGENDA May 21, 2024 - 9:00 AM 9:00 Comments from the Public Board of Commissioners Fran Mixon, District 1 Chair, Stan Karwoski, District 2 Gary Kriesel, District 3 Karla Bigham, District 4 Michelle Clasen, District 5 Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board Clerk or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it exceeds the allowable time limit, becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. 9:10 Consent Calendar - Roll Call Vote Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. A. Approval of the May 7, 2024, County Board meeting minutes. B. Approval to appoint Gladys Kumenda-Jassam to a partial term on the Workforce Development Board as a Business Representative starting May 21, 2024 and expiring January 1, 2027. C. Approval to appoint Shana Weiss to a partial term on the Workforce Development Board as a Business Representative beginning May 21, 2024 and expiring July 1, 2026. D. Approval to submit a grant application to the Minnesota Department of Human Services (DHS) in response to the Request for Proposals to Develop a Network of Community Resource Centers and Kinship Navigation Programs for an amount not to exceed $750,000. E. Approval to submit a grant application to the St. Paul & Minnesota Foundation for Bush Prize: Minnesota grant funds for an amount not to exceed $500,000. F. Adopt a resolution to approve an application from the Bayport American Legion Post 491 to conduct off -site gambling, pull tab activities, during the Washington County Fair being held from July 31, 2024, through August 4, 2024, at the Washington County Fairgrounds, located at 12300 N 40th Street, Stillwater, Minnesota in Baytown Township. G. Adopt a resolution to approve an application from the Bayport American Legion Post 491 to conduct off -site gambling, pull tab activities, during the Yellow Ribbon Randy Kopesky Field of Bands event being held on September 21, 2024, at the Washington County Fairgrounds, located at 12300 N 40th Street, Stillwater, Minnesota in Baytown Township. H. Approve Contract No. 16460 in the amount of $230,380 with Sir Lines -A -Lot LLC for the Washington County 2024 Latex Striping Project. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer N870shin ton g CountyConsent Calendar continued I. Adopt a resolution to enter into a Metropolitan Council Grant Agreement SG-24P1-10-01 reimbursing the county for 75% of the cost to purchase the property located at xxx 170th Street (southeast quadrant of County Highway 15 (Manning Ave) and County Highway 4 (170th St.)), May Township, Minnesota, for inclusion into Big Marine Park Reserve; to enter into agreement and restrictive covenant with the Metropolitan Council and execute a declaration. 4. 9:10 Human Resources - Parker Prose, Safety and Risk Program Coordinator A. Recognizing Washington County as a recipient of the 2024 Minnesota Safety Council Governor's Safety Award. 5. 9:25 Public Works - Erik Jalowitz, Building Services Capital Projects Manager (item A) - Connor Schaefer, Senior Planner (item B) A. 1. Approve Contract No. 16431 with Stronghold Industries, Inc. in the amount of $1,142,000 for detention hardware for the Jail Detention Door Hardware Replacement project. 2. Approve Contract No. 16432 with Parkos Construction Company in the amount of $200,800 for carpentry for the Jail Detention Door Hardware Replacement project. B. Adopt a resolution to approve Washington County Parks Ordinance #218. 10:00 Sheriffs Office - Sheriff Dan Starry A. Adopt a resolution to approve and accept a donation of fire suppression tools. 7. 10:15 General Administration - Kevin Corbid, County Administrator A. Adopt a resolution recommending funding options for the Land and Water Legacy Program. B. Legislative Update C. Environment and Natural Resources Trust Fund lottery funds renewal Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer Washington County 8. 10:45 Commissioner Reports - Comments - Questions This period oftime shall be used by the Commissioners to report to thefull Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because ofdiscussion will be scheduled for a future board meeting. 9. 11:00 Board Correspondence 10. 11:00 Adjourn 11. 11:05 Board Workshop with Public Works A. Discussion with Metropolitan Council members and staff to discuss ongoing collaboration opportunities. 12. 12:05 Break 13. 12:20 Board Workshop with Human Resources A. Annual County DEI Program Update Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer Washington County 2. Kj 9:00 Roll Call Pledge of Allegiance BOARD AGENDA May 14, 2024 - 9:00 AM 9:00 Comments from the Public Board of Commissioners Fran Mixon, District 1 Chair, Stan Karwoski, District 2 Gary Kriesel, District 3 Karla Bigham, District 4 Michelle Clasen, District 5 Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board Clerk or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it exceeds the allowable time limit, becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. 9:10 Consent Calendar - Roll Call Vote Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. A. Approval to reappoint Erin Kampa to the Workforce Development Board as a Vocational Rehabilitation Services Representative to first full term beginning July 1, 2024, and expiring June 30, 2027. B. Adopt a resolution reappointing Paul Richert, Scandia, to a 3rd term beginning June 22, 2024, and expiring June 21, 2027, as a Manager on the Carnelian Marine St Croix Watershed District. C. Adopt a resolution appointing Fred Rozumalski, Marine on St. Croix, to a first term beginning June 22, 2024, and expiring June 21, 2027, as a Manager on the Carnelian Marine St Croix Watershed District. D. Adopt a resolution appointing Thomas (Pat) Gleason, May Township, to a first term beginning on June 22, 2024, and expiring on June 21, 2027, as Manager on the Carnelian Marine St Croix Watershed District. E. Adopt a resolution to accept a grant agreement with the Minnesota Housing Finance Agency in the amount of $715,016 to provide Family Homeless Prevention and Assistance Program (FHPAP) services for the period of June 1, 2024, through September 30, 2025. F. Approve Post -Employment Health Care Savings Plan for the Minnesota Public Employee Association - Correctional Officer Sergeant/ Public Safety Telecommunicator Supervisor Unit (MNPEA-Sup). G. Approve 2024-25 Collective Bargaining Agreement with MNPEA-Correctional Officer Sergeant/Public Safety Telecommunicator Supervisors Unit. H. Approve Contract No. 16448 to renew the library service agreement between Washington County and the City of Newport. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer hshington ti County Consent Calendar continued Approval of an application for renewal of an On -Sale and Sunday Liquor License for Cenco Farms Inc., Afton Apple Orchard, in Denmark Township located at 14421 S. 90th St., Hastings, MN. J. Approve an application for a 1-4 day Temporary On -Sale Liquor License from Bayport American Legion Post 491 for the Yellow Ribbon Randy Kopesky Field of Bands on September 21, 2024, at the Washington County Fairgrounds, located at 12300 40th Street North, Lake Elmo, Minnesota in Baytown Township. K. Review and approve the Lower St. Croix Watershed Partnerships Policy Committee's recommendation to revise the FY23 Watershed Based Implementation Fund Work Plan and adjust the budget as outlined in the attached memo. 4. 9:10 Accounting and Finance - Cat Piepho, Director A. 1. Adopt a parameters resolution authorizing the issuance and sale of General Obligation Capital Improvement Plan Bonds, Series 2024A. 2. Adopt a parameters resolution authorizing the issuance and sale of General Obligation Capital Improvement Plan Refunding Bonds, Series 2024B. 5. 9:25 Public Works - Mike Klein, Engineer I (item A); Erin Clarkowski, Engineer II (item B) A. Approve Contract No. 16428 in the amount of $2,137,733.34 with OMG Midwest, Inc. dba Minnesota Paving & Materials for the County State Aid Highway (CSAH) 5 (Stillwater Blvd) Pavement Preservation Project. B. Approve Contract No. 16436 in the amount of $228,075 with Fahrner Asphalt Sealers, LLC for the Washington County 2024 Crack Seal Program. 6. 9:55 Sheriffs Office - Commander Sara Halverson A. Adopt a resolution recognizing National Law Enforcement Week and National Law Enforcement Memorial Day in Washington County. 10:10 General Administration - Kevin Corbid, County Administrator A. Recognize Joe Gustafson as the 2023 David P. Brand Safety Award recipient from the National Association of County Engineers. B. Legislative Update Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer Washington County 8. 10:30 Commissioner Reports - Comments - Questions This period oftime shall be used by the Commissioners to report to thefull Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because ofdiscussion will be scheduledfor a future board meeting. 9. 10:45 Board Correspondence 10. 10:45 Adjourn 11. 10:50 Board Workshop with Administration A. Comprehensive Website Evaluation 12. 11:50 Break 13. 12:10 Board Workshop with Public Works A. Review bequest for donation of land for a public park in Scandia, Minnesota. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer Washington County 2. KJ 4 5. 9:00 Roll Call Pledge of Allegiance BOARD AGENDA May 7, 2024 - 9:00 AM 9:00 Comments from the Public Board of Commissioners Fran Mixon, District 1 Chair, Stan Karwoski, District 2 Gary Kriesel, District 3 Karla Bigham, District 4 Michelle Clasen, District 5 Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board Clerk or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it exceeds the allowable time limit, becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. 9:10 Consent Calendar - Roll Call Vote Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. A. Approval of the April 9, 2024, and April 23, 2024, County Board meeting minutes. B. Approval of the Workforce Development Division's Regional and Local Plan for the Workforce Innovation and Opportunity Act (WIOA) for Program Years 2024 through 2028 (July 1, 2024 - June 30, 2028). C. Notice of Compliance with the Local Government Pay Equity Act. D. Approve 2024-25 Collective Bargaining Agreement for LELS Local 214 - Deputy Sheriff Unit. E. Adopt a resolution to authorize Washington County to initiate a proceeding subsequent for the issuance of a new Certificate of Title and approve the petition in connection with the Registrar's issuance of a new Certificate of Title for real property in the City of Newport. 9:10 Public Hearing - Accounting and Finance - Cat Piepho, Director A. Hold a public hearing to consider the issuance of up to $30 million in General Obligation Capital Improvement Plan (CIP) bonds to fund projects in the 2023-2027 Capital Improvement Plan. 9:30 Community Services and Public Health & Environment - Connie Tanner, Senior Planner, and Lisa Wong, Senior Community Health Specialist A. Adopt a resolution to proclaim the month of May 2024 as Mental Health Awareness Month in Washington County. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer Washington County 9:45 Human Resources - Trung Le, Representative for the Asian Alliance & Pacific Islanders Employee Resource Group A. Adopt a resolution proclaiming the month of May 2024 as Asian and Pacific Islander Heritage Month in Washington County. 7. 10:00 Property Records and Taxpayer Services - Joanne Helm, Deputy Director A. Adopt a resolution pursuant to a petition from property owners Ingrid and Darin Bjerknes to realign the school district boundary line for the property located at 5732 Oakridge Ct S in Afton so the entire parcel is located within School District 833. 8. 10:15 Sheriffs Office - Lieutenant Jacqueline Dahms and Lieutenant Nicholas Klinkner A. Adopt a resolution proclaiming May 5, 2024, through May 11, 2024, as National Correctional Officers Week in Washington County. 9. 10:30 General Administration - Kevin Corbid, County Administrator A. Adopt a resolution accepting the 2024 1 st quarter donations. B. Legislative Update C. Adopt an updated resolution authorizing submittal of proposed projects for fiscal year 2025 Congressionally Directed Spending Requests. 10. 10:45 Commissioner Reports - Comments - Questions This period oftime shall be used by the Commissioners to report to thefull Board on committee activities, make comments on matters ofinterest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because ofdiscussion will be scheduled for a future board meeting. 11. 11:00 Board Correspondence 12. 11:00 Adjourn 13. 11:15 Board Workshop with Administration A. Working session with the County Board to review and discuss the draft Countywide Strategic Plan including draft Mission, Vision, and Value statements as well as the draft Priorities, Goals, Objectives, and Performance Measures. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer Washington County 2. KJ 9:00 Roll Call Pledge of Allegiance BOARD AGENDA April 23, 2024 - 9:00 AM 9:00 Comments from the Public Board of Commissioners Fran Mixon, District 1 Chair, Stan Karwoski, District 2 Gary Kriesel, District 3 Karla Bigham, District 4 Michelle Clasen, District 5 Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board Clerk or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it exceeds the allowable time limit, becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. 9:10 Consent Calendar - Roll Call Vote Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. A. Approval of the April 2, 2024, County Board meeting minutes. B. Approval to appoint Tammy McCulloch, Woodbury, to a partial term on the Parks and Open Space Commission as a District 5 representative set to expire on December 31, 2026. C. Approval of 2.0 FTE Clinical Social Worker positions in the Embedded Mental Health Unit in the Community Services Department. D. Approval of 1.0 FTE Senior Planner position, in the Children Services Division of the Community Services Department. E. Approval of 1.0 FTE Senior Social Worker, 18-month Special Project, in the Children's Division of the Community Services Department. F. Approval of restructuring an existing 1.0 FTE position from Non -Supervisory (Social Worker I/II) to Supervisory position in CSD Access, Aging & Disabilities Division. G. Approval of 2.0 FTE Social Worker II positions in Embedded Mental Health Unit in the Community Services Department. H. Approval of part-time, less than 0.35 FTE, Senior Human Resources Generalist. I. Approve 2024-25 Collective Bargaining Agreement with MNPEA - 911 Public Safety Telecommunicators Unit. J. Approve 2024-25 Collective Bargaining Agreement with Minnesota Public Employees Association - Correctional Officer Unit. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer Washington County Consent Calendar continued K. Ratify an agreement for licensed software, hardware, and services between Aumentum Technologies (Manatron, Inc.) and the Minnesota Counties Computer Cooperative (MnCCC) through March 1, 2027. L. Approval of the plat of Salas Memorial in Denmark Township. M. Approval of an application for an Off -Sale Liquor License for Holiday Stationstores, LLC located in Denmark Township. N. Approval of an application for renewal of an On -Sale and Sunday Liquor License for The Keystone Weddings and Events LLC in May Township, Minnesota. O. Approve Consultant Contract No. 16397 with Kimley-Horn and Associates, Inc. in the amount of $199,901 to provide preliminary design services for the CSAH 5 (Olive Street) Improvement Project. P. Adopt a resolution to approve a Limited Use Permit with the Minnesota Department of Transportation (MnDOT) to allow Washington County -maintained trail to be operated, resurfaced, and maintained in MnDOT right-of-way. Q. Adopt a resolution in support of Arbor Day and Arbor Month, proclaiming April 26, 2024, as Arbor Day, and the month of May 2024 as Arbor Month. R. Adopt a resolution requesting FY25 Congressionally directed spending funds for Washington County's CSAH 32 Pedestrian and Safety Improvement Project. S. Approve Joint Powers Agreement No. 16237 that allows the Washington County Sheriffs Office to provide fuel to the City of Oak Park Heights for law enforcement services. T. Approve Contract No. 16372 with Marie Ridgeway LICSW LLC for the period of May 1, 2024, to April 30, 2025, with the option to automatically renew for up to four additional one- year periods, not to exceed $150,000 per year. 4. 9:10 Office of Administration - 2024 Employee Recognition Committee A. Present the Washington County Employee Recognition Awards for customer service, diversity/equity/inclusion, employee engagement, innovation, teamwork, and the County Administrator's Excellence in County Government Award. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer Washington County 9:40 Public Hearing - Public Works - Alex McKinney, Parks Director and Connor Schaefer, Senior Planner A. Conduct a public hearing pursuant to Minnesota Statute 398.34 for proposed Washington County Parks Ordinance #218. 6. 10:10 Community Development Agency - Karly Schoeman, CDA Deputy Executive Director A. Adopt a resolution to approve Washington County's 2024 Annual Action Plan for the CDBG and HOME programs. B. Adopt a resolution to amend Washington County's 2023 Annual Action Plan for the CDBG and HOME programs. 7. 10:25 Public Works - Mandy Leonard, Senior Building Services Project Manager A. Approve two items for the Central Service and License Center: 1. Approve Amendment No. 1 for Contract No. 15156 in the amount of $396,336.00 with Kraus -Anderson Construction Company for General Conditions and increased costs for labor hours in 2024, due to a later start date. 2. Approve Contract No. 16399 in the amount of $1,073,967.00 with Berwald Roofing Inc. for metal panels. 10:40 General Administration - Jan Lucke, Deputy County Administrator A. Legislative Update 9. 10:50 Commissioner Reports - Comments - Questions This period oftime shall be used by the Commissioners to report to thefull Board on committee activities, make comments on matters ofinterest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 10. 11:05 Board Correspondence 11. 11:05 Adjourn 12. 11:10 Board Workshop with Administration A. Review funding options for the Land and Water Legacy Program Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer Washington County 2 3. 0 8:00 Finance Committee 9:00 Roll Call Pledge of Allegiance BOARD AGENDA April 9, 2024 - 9:00 AM 9:00 Comments from the Public Board of Commissioners Fran Mixon, District 1 Chair, Stan Karwoski, District 2 Gary Kriesel, District 3 Karla Bigham, District 4 Michelle Clasen, District 5 Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fell out a comment card before the meeting begins and give it to the County Board Clerk or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it exceeds the allowable time limit, becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. 9:10 Consent Calendar - Roll Call Vote Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. A. Approval of the March 26, 2024, County Board meeting minutes. B. Approval of a letter of support for the Comfort Lake Forest Lake Watershed District's proposal to the Minnesota Pollution Control Agency's Local Climate Action grant program for climate change and flood mitigation modeling and action planning. C. Approval of a letter of support for the Comfort Lake Forest Lake Watershed District's proposal to the Board of Water and Soil Resources Water Quality and Storage grant program for climate change and flood mitigation modeling and action planning. D. Adopt a resolution approving Joint Powers Agreement No. 16393 between the State of Minnesota, Department of Corrections -Facilities Division, and Washington County, by and through the Washington County Attorney's Office, for reimbursement of expenses for the period of July 1, 2024, through June 30, 2025. E. Approval to set a Public Hearing on May 7, 2024, to consider the issuance of general obligation bonds to fund projects in the 2023-2027 Capital Improvement Plan. F. Approve Contract No. 16392 with Axon Enterprise, Inc. in the amount of $328,120.00, for the period of April 1, 2024, through March 31, 2029. G. Adopt a resolution to submit the 2024 Federal Transit Administration Certification and Assurances to the Minnesota Department of Transportation for the Section 5310 grant and delegate authority to the Community Services Department Director to sign the Certification and Assurances form. H. Approve 2024-25 Collective Bargaining Agreement with LELS Local 372 Commander Unit. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer Washington CountyConsent Calendar continued I. Approve 2024-25 Collective Bargaining Agreement with Assistant Washington County Attorney's Association. J. Approve a one-year extension, from June 30, 2024, to June 30, 2025, for Metropolitan Council Grant SG-21P3-10-03, Paddle Sport Rental Equity Grant. K. Approve Traffic Safety Vehicle Grant Agreement No. 16375 with the Minnesota Department of Public Safety, in the amount of $72,325, for the period of April 15, 2024, through June 30, 2025. L. Adopt a resolution to approve and accept a donation of fire suppression tools. 5. 9:10 Attorney's Office - Tom Wedes, Assistant County Attorney Division Chief, and Christine VonDeLinde, Victim Witness Coordinator A. Adopt a resolution recognizing National Crime Victims' Rights Week, April 21 - 27, 2024. 6. 9:25 Public Works - A) Tim Parkos, Senior Engineer Technician; B) Ryan Hoefs, Engineer II A. Adopt a resolution recognizing April 15 - April 19, 2024, as Work Zone Awareness Week. B. 1. Approve Consultant Contract No. 16292 with SRF Consulting, Inc. in the amount of $569,280 for Final Design services for the 58th Street Extension/County Highway 15 South Segment Project. 2. Adopt a resolution to acquire right-of-way for construction of the extension of 58th Street/County Highway 15. 7. 9:45 Property Records and Taxpayer Services - Amy Stenftenagel, Director A. Approve joint powers agreements to provide election services to the cities of Mahtomedi, Newport, and Stillwater. 8. 9:55 Sheriffs Office - Darlene Pankonie, Communication Center Division Manager A. Adopt a resolution recognizing and honoring the Public Safety Telecommunicators in Washington County during National Public Safety Telecommunicators Week, April 14-20, 2024. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer Washington County 9. 10:10 General Administration - Kevin Corbid, County Administrator A. Legislative Update 10. 10:25 Commissioner Reports - Comments - Questions This period oftime shall be used by the Commissioners to report to thefull Board on committee activities, make comments on matters ofinterest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because ofdiscussion will be scheduled for a future board meeting. 11. 10:40 Board Correspondence 12. 10:40 Adjourn 13. 10:45 Board Workshop with Public Works A. County board discussion and policy direction for the use of new Transportation Advancement Account transit funding. 14. 11:30 Board Workshop with Administration A. Land and Water Legacy Program review 15. 12:30 Personnel Committee Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer