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Home My WebLink About2024-04-16 CC MINl j water 216 4th Street N, Stillwater, MN 55082 651-430-8800 The Birthplace of Minnesota www.stillwatermn.gov CITY COUNCIL MEETING MINUTES April 16, 2024 REGULAR MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order at 7:00 p.m. Present: Mayor Kozlowski, Councilmembers Collins, Junker, Odebrecht, Polehna Absent: None Staff present: City Administrator Kohlmann City Attorney Land Administrative Assistant Schmid Community Development Director Gladhill Finance Director Provos Fire Chief Glaser Police Captain Meredith Public Works Director Sanders PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. RECOGNITIONS OR PRESENTATIONS Energy Action Plan Paolo Speirn, facilitator with Partners in Energy, presented an Energy Action Plan that the groups has been working over the past last year. The Plan offers Stillwater residents, businesses, and the City a path forward to save energy and manage costs while avoiding carbon emissions. Jessica Johnson, Realtor and collaborative member of the Energy Action Plan, provided positive feedback on the experience with Partners in Energy and the plan they have created. Rick Heidick, Sustainable Stillwater, is strongly supportive of the Energy Action Plan outcome and workplan and is happy to continue the collaboration with the City and Partner's in Energy. Dori Herman, resident and collaborative partner on plan, is happy to be a part of the Energy Action Plan and excited to see what their team and workgroup can accomplish under the plan. Glen Hansen, resident, communication professional and collaborative partner on plan, expressed the communication plan they have to effectively communicate the plan to residents and businesses will have positive change. City Council Meeting April 16, 2024 Councilmember Dunker asked Mr. Speirn about his background and what other cities they have been working with. Mr. Speirn has been with Partners in Energy for two years however Partners in Energy has been around for nine years. Mayor Kozlowski asked about the success rate in other communities after the plan has been initiated. Mr. Speirn acknowledged the success rate has been high because of the goals the community members create and are able to achieve. Councilmember Polehna stated that the city had their own facilities reviewed for energy efficiency. Mr. Speirn was aware of this and worked with City Administrator Kohlmann to access files. Upon implementation, Partners in Energy will review those reports. Councilmember Polehna asked Mr. Speirn how a resident goes about implementing a plan for themselves. Mr. Speirn expressed there are programs through Xcel and people available to assess the residents home. Mayor Kozlowski confirmed that the program is to bring more awareness and expressed positive feedback at the program being able to help residents and business, at no cost to the city, and is proud to see volunteers contribute to the City. Motion by Councilmember Odebrecht, seconded by Councilmember Collins, to adopt the Energy Action Plan and memorandum of understanding. All in favor. Councilmember Odebrecht reviewed the resolution and acknowledged the details of the Energy Action Plan. Motion by Councilmember Odebrecht, seconded by Councilmember Collins, to adopt the Resolution 2024-041, Resolution Establishing the Energy Action Team as an Endorsed Committee. All in favor. Water Update Public Works Director Sanders gave a presentation on the detection of PFAS in three of the City's wells, prompting the Minnesota Department of Health (MDH) to issue a health risk advisory. All three wells were below the acceptable levels in 2021 and 2022. He reviewed the roles and responsibilities of involved agencies. The MDH has drastically lowered the acceptable level of PFAS over the past several years. Stillwater's average values were within guidelines until the MDH updated its guidelines in 2024. The City stopped using Well #6 when it learned of the test results in 2023, and stopped using a second well in 2023 in anticipation of the EPA's maximum contaminant level. In 2024, the MDH released more stringent values which resulted in a third well exceeding those values and out of caution the City has not been using that well. The City is seeking grant funding and initiated a study to identify alternatives to mitigate the PFAS contamination. The City will continue to monitor the wells and stay in communication with the MDH and with customers. Social District Mayor Kozlowski brought to attention the social district Anoka County is participating in. A social district allows people to go from one establishment to another with alcoholic drinks in downtown. Mayor Kozlowski would like to have Stillwater included in the discussion by representatives at the Capitol. Details and further discussion can be tabled for another time. Page 2 of 6 City Council Meeting April 16, 2024 Motion by Councilmember Odebrecht, seconded by Councilmember Polehna to request Senator Housley include the City of Stillwater in a social district bill and for Council to have the option to participate in the future. All in Favor. OPEN FORUM Louise Hanson, resident at Rivertown Commons raised concerns of parking on 2nd Street from Mulberry to Mrytle, graffiti and drug use in parking ramp and erosion at Peace Park. Bob Holt, resident, thanked staff and Council for answering questions he had on Waste Management contract and yard waste. He would like Council to review other options rather than having a one size fits all. STAFF REPORTS Public Works Director Sanders reported on the Metropolitan Pollution Control Agency Grant and Special Appropriation Application and provided an update on the 2024 Parking Lot and Trail Improvement Project which consists of three trail projects, upgrading storm drainage at Long Lake Villas and parking Lot 8 behind River Market Coop. Police Capitan Meredith gave an update on employee promotions, hiring and staffing at events. Councilmember Junker suggested to keep an eye on the graffiti. Police Capitan Meredith advised they have identified an individual and are working on the issue. Fire Chief Glaser highlighted the successful Leadership in the Valley Public Safety and Law Day.; Safer Grant submitted to FEMA and expressed condolences to the family on the passing of Larry Beers, who served the Stillwater Fire Department for 15 years. Finance Director Provos commented the annual audit continues and they are Finance working on sales tax for parking. Councilmember Odebrecht asked the payment of bills be posted on wall for residents to create transparency. Finance Director Provos stated it will be added to the agenda packet. Community Development Director Gladhill noted department activity and Planning Manager Gutknecht and City Attorney Land have started the comprehensive review of the zoning code. City Attorney Land reminded everyone of the Boards and Commission annual training on May 81h at City Hall; continue to watch the legislature and see if any city codes would have to be updated. City Administrator Kohlmann presented the 2023 City Annual Report. CONSENT AGENDA April 2, 2024 Workshop and Regular Meeting Minutes Payment of Bills 2024 Parking Lot and Trail Improvement Project Bid Award and Agreement - Resolution 2024-042 2024 Sidewalk Rehabilitation Project Plans and Specs and Advertise for Bids - Resolution 2024-043 2024 Street Project Bid Award and Agreement - Resolution 2024-044 Animal Humane Society Services Revised Agreement Conditional Use Permit for 14100 60th St N - Resolution 2024-045 Page 3 of 6 City Council Meeting April 16, 2024 Engineering Services Agreement for PFAS Option Analysis Municipal Parking Ramp Restoration Project Bid Award and Agreement - Resolution 2024-046 Retail Sale of Fireworks License for Cub Foods Senior Engineering Technician Position Promotion Temporary Site Lease Agreement for 2001 Willard Street Metropolitan Pollution Control Agency Grant Agreement Special Appropriation Application - Resolution 2024-047 Councilmember Junker requested the Conditional Use Permit for 14100 60th St N - Resolution 2024-045 be pulled from the Consent Agenda. Motion by Councilmember Junker, seconded by Councilmember Collins, to adopt the Consent Agenda as amended. All in favor. Community Development Director Gladhill gave update on parcel location information and how the parcel came to market with proposal as a carwash. Councilmember Junker questioned the proposal where it stated the mock up wasn't specific for City of Stillwater. Mr. Gladhill advised often times developers will have a disclaimer stating it may not be the exact image but they do have the precise plans for it. Conditional of approval should change the aluminum to composite material. Councilmember Junker questioned the signage, traffic study, lighting and parking lot. Nick Johnson, Design Project Manager for Mister Carwash, and Eric Logansgard, Civil Engineering for Kimly Horn, addressed questions on traffic study. Motion by Councilmember Junker, seconded by Councilmember Polehna, to adopt Resolution 2024-045, Approving a Conditional Use Permit to for Automotive Repair and Related Services (Carwash) and Site Plan Approval for Mister Car Wash Located at 14100 60th Street North (Case No. CD2024-005). All in favor. PUBLIC HEARINGS There were no public hearings. UNFINISHED BUSINESS There was no unfinished business. NEW BUSINESS River Market Parking Lot Lease Agreement Community Development Director Gladhill presented lease agreement as it coincides with reconstructing the River Market Parking Lot. Motion by Councilmember Odebrecht, seconded by Councilmember Collins, to approve the River Market Parking Lot Lease Agreement. All in favor. Deputy Clerk Position City Administrator Kohlmann advised the Administration Department has seen an increase in work and would like to create a Deputy Clerk Position to relieve the workload on the department. Page 4 of 6 City Council Meeting April 16, 2024 Motion by Councilmember Junker, seconded by Councilmember Odebrecht, to approve the creation of the Deputy Clerk Position. All in favor. COUNCIL REQUEST ITEMS Dine Here Dance Here - May 18th Councilmember Polehna announced the event details and how to purchase tickets. ADJOURNMENT Motion by Councilmember Junker, seconded by Councilmember Polehna, to adjourn. All in favor. The meeting was adjourned at 9:21 p.m. Ted Kozlowski, Mayor ATTEST: Joe Kohlmann, Acting City Clerk Resolution 2024-041, Resolution Establishing the Energy Action Team as an Endorsed Committee Resolution 2024-042, Resolution Accepting Bid and Awarding Contract for 2024 Parking Lots and Trails Improvement Project (2024-07) Resolution 2024-043, Resolution Approving Plans & Specifications and Ordering Advertisement For Bids For 2024 Sidewalk Rehabilitation Project (Project 2024-03) Resolution 2024-044, Resolution Accepting Bid and Award Contract for 2024 Street Improvement Project (2024-02) Resolution 2024-045, Resolution Approving a Conditional Use Permit to for Automotive Repair and Related Services (Carwash) and Site Plan Approval for Mister Car Wash Located at 14100 60th Street North (Case No. CD2024-005) Resolution 2024-046, Resolution Accepting Bid and Awarding Contract for 2024 Parking Ramp Restoration Project Resolution 2024-047, Resolution Approving Special Appropriation Application Page 5 of 6