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HomeMy WebLinkAbout2024-04-18 DTPC Packet( �'1 I '1 water THE �RT�EIOI�INSOTA DOWNTOWN PARKING COMMISSION April 18, 2024 REGULAR MEETING 8:30 A.M. I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES 1. Possible approval of the March 21, 2024 meeting minutes IV. OPEN FORUM - The Open Forum is a portion of the Commission meeting to address subjects which are not a part of the meeting agenda. The Chairperson may reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. V. CONSENT AGENDA — These items are considered routine and will be enacted by one motion with no discussion. Anyone may request an item to be removed from the consent agenda and considered separately. VI. UNFINISHED BUSINESS VII. NEW BUSINESS 2. Work Plan Discussion 3. Parking Fees and Parking Permits for Short Term Home Rentals N/llWAM11IF_1a91IJ11:2oi-2%I*' 4. Update and Discussion on Downtown Parking Changes Implementation — No Packet Materials 5. Quarter 1 2024 Financials — No Packet Materials I►:�_1010191NkiILVi14►111 216 4th Street N, Stillwater, MN 55082 651-430-8800 �Wa ter www.stillwatermn.gov The Birthplace of Minnesota J DOWNTOWN PARKING COMMISSION MEETING MINUTES March 21, 2024 Chairman Glynn called the meeting to order at 8:30 a.m. Present: Chairman Glynn, Commissioners Bates, Havir (via Zoom), Kaufer, Lentz, Lepage, Rheinberger Absent: Councilmember Dunker Staff: Community Development Director Gladhill APPROVAL OF MINUTES Possible approval of November 16, 2023 meeting minutes Motion by Commissioner Rheinberger, seconded by Commissioner , to approve the November 16, 2023 meeting minutes. All in favor. OPEN FORUM There were no public comments. CONSENT AGENDA There were no items on the Consent Agenda. UNFINISHED BUSINESS There was no unfinished business. NEW BUSINESS Update on Planned Lot 8 Reconstruction and River Market Co-op Parking Lease Community Development Director Gladhill stated that River Market Co-op is requesting an amendment to the lease for Parking Lot #8a. The existing lease dated December 7, 1999 provided an initial 20-year term with three additional 10-year extensions at a rate of $1/year for 50 spaces, and also included an assessment for a portion of costs of reconstruction of Lot #8. The City is planning to reconstruct Lot #8 in 2024. In discussing the cost allocation, River Market instead offered amendments to reduce the number of stalls reserved and pay applicable parking fees (in lieu of the $1/year current rate). He reviewed the terms of the proposed lease. Staff believes the proposal is fair, as it would open up 25 stalls to general public parking. Staff recommends approval and plans to bring a full lease amendment to the City Council on April 2. Sara Morrison, General Manager of River Market Co-op, said there have been many meetings about the proposed lease amendments. Commissioner Lentz asked who would be responsible for signage, and Mr. Gladhill replied River Market will be responsible for signage and enforcement. Chairman Glynn asked if the narrow walkway into the parking lot will be redone, and Mr. Gladhill said he will check with the City Engineer. Downtown Parking Commission Meeting March 21, 2024 Motion by Commissioner Rheinberger, seconded by Commissioner Kaufer, to recommend that the City Council approve the lease amendments as proposed. All in favor. FYI/STAFF UPDATES Update and Discussion on Downtown Parking Changes Implementation - Additional Credit Card Terminals, South Main Street Loading Zone Pilot Study Mr. Gladhill updated the Commission on several items: hourly parking payments are going well and generating a net increase in revenue. The number of parking permits added to the system was far more than anticipated. City staff are working with the soon to be new owners of the apartment complex next to the parking ramp to have the new owner manage all of their allotted parking permits. A major sales tax audit revealed that the City was not collecting all the right sales taxes for downtown parking, so the City may need to pay about $40,000 depending on the interpretation of the regulation. Two new credit card terminals are ready to install. There are many fraud sites purporting to be "Stillwater Passport App." The request from the Loft at Studio J to stripe a 3-4 space loading zone on Main Street has been submitted and the City is awaiting a decision from MnDOT. Commission Work Plan Mr. Gladhill provided the current work plan. Commissioners noted that in general, the Commission could focus on improving communication with downtown users and businesses on a number of parking topics including fake apps, identifying parking zones, parking passes and employee parking. Mr. Gladhill said next month's meeting could be a strategy session on the work plan to identify the top priorities. COMMISSION REQUESTS Chairman Glynn asked about the Aiple property and parking lot construction timeline. Mr. Gladhill explained the Aiple property development as Lumberjack Landing is part of about $8 million in a package of riverfront improvements being partially funded through $6 million in State funding. The City hopes to begin construction in 2025. River Grove School was granted exclusive daytime use of that parking lot on a temporary basis by the City Council. Commissioner Rheinberger asked for a Lumberjack Days update, and Mr. Gladhill replied that the Locals are passing the torch and the City is working with another entity to handle the event. Mr. Gladhill also stated the gravel parking area on the south end near Bridgeview Park that is now used by a private business will go away in 2025 when the City improvements are started. Commissioners agreed that when the gravel parking goes away, those cars will have to park somewhere and the Commission should start start thinking about options. Newly appointed Commissioner Havir introduced herself. ADJOURNMENT Motion by Commissioner Rheinberger, seconded by Commissioner , to adjourn the meeting. All in favor. The meeting was adjourned at 9:25 a.m. Brad Glynn, Chair ATTEST: Tim Gladhill, Community Development Director Page 2 of 2 �l Water T H E B I R T H P L A C E O F M I N N E S O TA DATE: April 18, 2024 TO: Honorable Chair and Downtown Parking Commissioners FROM: Tim Gladhill, Community Development Director SUBJECT: Downtown Parking Commission Work Plan DISCUSSION Over the past several years, the Downtown Parking Commission has prepared an Annual Work Plan to guide its work. The past year was focused on the single topic of updating pay zones and technology. In the coming months, the Commission will likely focus on analysis of data and effectiveness since these major changes took effect. Attached is a copy of the most recent version of the Work Plan for review. ACTION REQUESTED The Commission is asked to be prepared to provide initial feedback and guidance on the work plan. A more detailed discussion/workshop is planned for the May Meeting. 2021-2024 Downtown Parking Commission Work Plan January 2022 Update City Strategic Goal: Develop Organizational Excellence • Related and Relevant Strategies o Maintain High Quality, Efficient Public Service Delivery Standards o Implement Software Integration and Update City Facilities Downtown Parking Strategy: Improve Enforcement and Technology (including Event Parking Strategy) Project Action Timeframe Additional Resources Commission Comments Number Needed Streamline Payment Systems and Consolidate Q4 2021 40 Hours Staff Time three (3) existing systems into a single system Research License Plat Reader (LPR System) for Q4 2021 10 Hours Staff Time High Priority enforcement $40,000 Capital Cost Update Event Policies for utilization of public 2022-2023 10 Hours Staff Time Medium Priority lots for events City Strategic Goal: Develop Our Community • Related and Relevant Strategies o Promote Economic Development and Housing Affordability o Become a Year Round Destination City with a Sustainable and Balanced Downtown o Update City Infrastructure, Including Parks and Recreation Facilities o Enhance City Policies and Ordinances Downtown Parking Strategy: Ensure Parking Capacity Meets Downtown Needs (Combo of Pricing/Utilization Counts) Project Number Action Timeframe Additional Resources Needed Commission Comments Create a Utilization Count Program Q4 2021 5 Hours Staff Time Low to Medium Priority Conduct Annual Utilization County Ongoing 10 Hours Staff Time Low to Medium Priority Update Business Parking Permit policies and 2022 20-40 Hours Staff Time Medium Priority fees Require more advance Event Planning Update Overall Downtown Parking Pricing 2022 20 Hours Staff Time Only support raising Lot 2 Fee to Strategy/Fees $5 Staff Comment: City Council discussion in Strategic Plan to Evaluate revenue options broadly. Review On -Street Parking Rules and 2022-2023 40 Hours Staff Time High Priority - favor reducing hour Restrictions limits at least in certain zones to encourage users to use perimeter lots. Update Zoning Code to ensure necessary 2024 10 Hours Staff Time Low Priority capacity expansion is achievable Downtown Parking Strategy: Improve Customer Experience (Combination of Wayfinding/Signage and Customer Service) Project Action Timeframe Additional Resources Commission Comments Number Needed Create a Master Wayfinding Sign Plan 2022 20 Hours Staff Time or Medium Priority $5,000 Contracted Services Install Wayfinding Signage 2023 TBD — Based on findings Medium Priority of Master Wayfinding Sign Plan Develop Wayfinding Mobile App 2024 TBD Medium Priority Develop Marketing Campaign and 2023 TBD Medium Priority Communications Plan Partner with Discover Stillwater Consider Valet Service (or circulator service) 2024 TBD Medium Priority Review Enforcement Approach and Customer High Priority Support Additional 'Parking Lot List' of Additional Topics (2022 Commission Discussion/Watch List) • Loading and Loading Dock Areas • Annual Audit of Reserved Stalls and Approved Mitigations • Overnight Parking • Saint Croix Riverfront Parks Parking Plans 1 1 Water THE BIRTHPLACE OF MINNES O T A DATE: April 18, 2024 TO: Honorable Chair and Downtown Parking Commissioners FROM: Tim Gladhill, Community Development Director SUBJECT: Short Term Home Rental Parking in Downtown Parking District DISCUSSION As the Commission is aware, the City switched to License Plate Based Enforcement in 2023. This is an effective tool for static parking situations whereby the same license plate is always used. However, in the situation of transient guest parking for Short Term Home Rentals, license plates are not static. Previously, STHR Operators have been provided with a Residential Parking Permit with the Window Permit Displayed. With the changeover to License Plate Based Enforcement, Short Term Home Rentals have been a bit more challenging. Staff is seeking Commission direction on alternatives. The Commission is not asked to take any action, yet provide preliminary direction for future actions. 1. Current State — Window Display 2. Hourly Parking in 24 Parking Area (Lot 12 or Parking Ramp) 3. Reserve a zone/space for Short Term Home Rental Guests (with window display) Current Window Display This approach is acceptable, but does lead to some errors, especially if the STHR Guests forgets to return the Permit to the STHR Owner/Operator. This will create a `false hit' in the license plate reader that needs to be cleared once the window permit is observed. Hourly Parking This already happens to a degree when a STHR has multiple guests/vehicles. Guests can pay the $1/hour, which would equate to $12/day (10 a.m. to 10 p.m.). 24 Hour Parking available in Lot 12 and Parking Ramp. STHR Parking Zone This would essentially be the current state, but limited to a specified area/lot/portion of lot. ACTION REQUESTED No action requested at this time. Preliminary direction is requested.