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HomeMy WebLinkAbout2024-04-24 CPC Agenda Packetr i 1 lwater 216 41h Street N, Stillwater, MN 55082 651-430-8800 The Birthplace of Minnesota www.stillwatermn.gov AGENDA PLANNING COMMISSION MEETING April 24, 2024 WORKSHOP The 5.30 Workshop will not be televised. I. CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 1. Planning Commission Work Plan Development REGULAR MEETING IV. CALL TO ORDER V. ROLL CALL VI. APPROVAL OF MINUTES 2. Possible approval of March 27, 2024 regular meeting minutes. 5:30 P.M. VII. OPEN FORUM - Open Forum allows the public to address subjects which are not a part of the meeting agenda. The Chairperson may reply at the time of the statement or give direction to staff. Please limit your comments to 5 minutes or less. Vill. CONSENT AGENDA (ROLL CALL) — these items are considered to be routine by the Planning Commission and will be enacted by one motion. Anyone may request an item to be removed from the consent agenda and considered separately. IX. UNFINISHED BUSINESS X. PUBLIC HEARINGS - Members of the public who wish to speak will be given 5 minutes and will be requested to step forward to the podium and must state their name and address. 3. Case No. CD 2024-014: Conditional Use Permit Amendment to Add Outdoor Saunas at 232 Main St N (Hotel Crosby/Excelsior Sauna) 4. Case No. CD2024-012: 1904 5' Street North Plat Review XI. NEW BUSINESS 5. Zoning Code and Subdivision Code Amendment Work Plan, Framework, and Zoning Map/District Direction XII. DISCUSSION 1A11WdE&Ir_1aati1am7_ 9:&i XIV. ADJOURNMENT �l Water T H E B I R T H P L A C E O F M I N N E S O TA DATE: April 24, 2024 TO: Honorable Chair and Planning Commissioners FROM: Tim Gladhill, Community Development Director SUBJECT: Planning Commission Workshop Outline DISCUSSION The purpose of this workshop is to lay the foundation for an Annual Work Plan for the Planning Commission to help guide and prioritize its proactive policy work. Much of the workload of the Planning Commission is reacting to land use applications. However, an important element of the Planning Commission's work is land use policy through administering the City's Comprehensive Plan, Zoning Code, and Subdivision. From time to time, the Commission may also recommend other plans, programs, and policies outside the scope of these core documents. This workshop is the first of multiple steps. The intent is to create a framework of a high- level vision and strategy. The Commission should expect smaller follow ups in regular meetings, especially in the context of upcoming updates to the Zoning and Subdivision Codes. During this workshop, Staff recommends covering the following. • Background Presentation of Existing Conditions, Plans, and Resources • Planning Commission Purpose • Planning Commission Vision • Priority Strategies Background Presentation — Existing Conditions Included in this report is a copy of a study focused on the Community Development Department that helps provide a broader picture of existing priorities. Planning Commission Purpose This exercise is intended to answer the following question. • Why does the Planning Commission exist today? City Code currently defines the Planning Commission's purpose as follows. The Commission may want to consider a more succinct purpose statement for use in an annual work plan. The below is utilized for a legal framework as opposed to a strategic framework. It shall be the duty of the Planning Commission to review the Comprehensive Plan of the City and to recommend amendments or additions to the plan for adoption by the City Council, whenever changed conditions or further study by the Commission indicate that amendments or additions are necessary. It shall be the duty of the Planning Commission to recommend to the City Council reasonable means for putting the plan into effect, in order that it will serve as a pattern and guide for the physical, economic and social development of the City. No change shall be made in the Comprehensive Plan, subdivision, or zoning ordinance or regulations, until the proposed change has been referred to the Planning Commission for study and report and a copy of the report has been submitted to the City Council. The Planning Commission shall review the City zoning ordinance and may recommend to the City Council amendments or additions, whenever changed conditions or studies by the Commission indicate that amendments or additions are necessary. In addition, the Commission shall exercise the powers given to it with respect to administration of requests for variances, special and conditional use permits, subdivisions requests and general project review as set forth in this chapter, where applicable, Section 28-26 and Chapters 26 and 28, as applicable. The Planning Commission, after City Council adoption of a comprehensive plan, a street plan, community facilities plan or capital improvement program, with instructions by the City Council, shall prepare an official map of the City and adjoining territory, indicating upon the map the land that is needed for future streets and public facilities. After the map has been prepared, it shall be submitted to the City Council. Before adoption by the City Council, a public hearing shall be held upon the proposal at least ten days after a notice of time, place and purpose has been published in the City's official legal newspaper. Planning Commission Vision Statement This exercise is intended to answer the following question. • Where do we want to be/what do we want to look like in the future? • When we look back 10-20 years from now, how will we know if we were successful? Staff recommends that the Planning Commission create some form of a Vision Statement to help define the 'future state' of the Commission 10-20 years from now. Vision Statements are often used to help measure future success and ensure that strategies, actions, and tactics are in line with the vision and priorities of the organization. Planning Commission Strategies A bulk of the work of this Workshop will focus on developing specific strategies for the next 1-3 years. Copies of work plans and priorities from the Downtown Parking Commission and Heritage Preservation Commission are included in the Community Development Department Study for reference and comparison. Iwater THE BIRTHPLACEOF MINNESOTA Community Development Operations Study (2024) 1 Department Contents Acknowledgements.......................................................................................................................................................3 DepartmentVisioning....................................................................................................................................................4 CityStrategic Plan..........................................................................................................................................................4 CommunityDevelopment Strategy...............................................................................................................................5 ExistingConditions Scan................................................................................................................................................6 Upcoming Projects and Initiatives...............................................................................................................................10 SuccessStories and Spotlights.....................................................................................................................................14 Department Pressure Points........................................................................................................................................16 DepartmentStrategy...................................................................................................................................................19 DepartmentInitiatives.................................................................................................................................................23 DepartmentWork Plan................................................................................................................................................26 Downtown Parking Commission Priorities, Strategies, and Work Plan.......................................................................28 Heritage Preservation Commission Priorities, Strategies, and Work Plan..................................................................30 Planning Commission Priorities, Strategies, and Work Plan........................................................................................31 2 Acknowledgements The following work plan was developed using internal resources and facilitation. An outside facilitator was not used to manage the project. Leadership thanks the Community Development Department Staff for completing this work on top of their already busy schedules. The Community Development Department would like to thank the City Council for identifying and clarifying the opportunity to review the needs of the Department through its 2023-2024 Strategic Plan. The Community Development Department would also like to thank City Administrator Joe Kohlmann for establishing a Leadership Development Program for the Senior Leadership Team to discuss culture and customer experience organization wide, not just a singular Department. The Community Development Department acknowledges that it did not manage each of the following initiatives, but had a key participatory role that had significant positive impact in the operations of the Community Development Department. Of key note, the Community Development Department thanks City Attorney Kori Land and City Clerk Beth Wolf for their work on the recodification project. Department Visioning During the First Quarter of 2024, the Community Development Department held a series of collaborative sessions to develop a strategic vision to improve the customer experience. This document is intended to serve as a Work Plan for the Community Development to advance the City Council's Strategic Plan. In recognition of distinct needs and approaches between the different Divisions and Subject Areas of the Department, each Division met separately and tailored the approach. In March 2024, the Department came together to combine the individual Division outcomes to prepare the following material. The Council's Strategic Plan, including Mission Statement, Core Values, Goals, and Strategies, are incorporated into this Plan by reference. The Council's Strategic Plan identifies a Strategy to 'Improve the Customer Experience in the Community Development Department'. This Plan is intended to provide the roadmap to achieve success in this strategy. 7TeamStrengths City Strategic Plan • Core Values • Goals • Actions/Tactics • Implementation • Report to City Council • Budget Discussions • Council Strategic Plan Session • Budget Proposals The following are items from the City Council's Strategic Plan and are incorporated into the Community Development Plan. City Mission Statement To provide the community with a quality living environment, quality public services and facilities while protecting cultural, historical and natural resources through fair and open government, careful planning, effective management and efficient fiscal policy. City Core Values • Respect • Integrity • Trust • Quality • Competence City Strategic Goals/Focus Area • Communications/Relationship Building • Operations • Community 4 Community Development Strategy The following are items unique to the Community Development Department and are intended to supplement the Council's Strategic Plan and guide the work of the Community Development Department specifically. Community Development Department Purpose Statement (Developed 2024) The Community Development Department helps plan for the Community's Future and helps guide projects to success through creative problem solving, fairness, and consistency. The Team ensures a healthy and safe community and promotes neighborhood vitality. Community Development Department Vision Statement (Developed 2024) The Community Development Department will build, maintain, and improve relationships and public perception. We will do this through kindness, clearer codes, improved processes, personal and professional growth, and fresh ideas. The Team commits to cultivating the customer experience and improving respect at all levels. A more detailed Work Plan is offered later in this plan. Existing Conditions Scan This section will outline existing conditions, resources, and pressure points for the Community Development Department. Key Functions The Community Development Department is officially comprised of two official (2) Divisions. Additionally, the Community Development Department has multiple focus areas. While not an official Division of the Community Development, Code Enforcement and Neighborhood Health is a key focus area with dedicated Staff. Furthermore, the Community Development Department has several Commission and Committee Responsibilities. Lake Elmo Airport Advisory Committee (Alternate) Ow The Planning Commission is delegated the powers under Minnesota Statutes Chapter 462.357 and 462.358 dealing with Zoning and Subdivision Powers. These regulations guide development and construction. The Heritage Preservation Commission is delegated the powers of Minnesota Statutes Chapter 471.193 dealing with preservation of historic and cultural resources. The Downtown Parking Commission is tasked with making recommendations related to the Downtown Parking District that provide an important economic development tool for the vitality of the Greater Stillwater Area/Middle St. Croix Valley. Community Development Director Planning . Chief Building Manager Official Assistant City Is Inspectors (2) Planner Administrative I� Permit Assistant Technician Contracted Contracted Servici 0 Services Code Enforcement Technician Abatement Contracted Services Community Development Director Overall Department Leadership Economic Development Initiatives Downtown Parking Strategy Downtown Parking Commission Long Range Planning Contracted Staff Augmentations Economic Development Financial Analysis Planning Manager Planning Division Leadership Acting Director in absence of CD Director Short Range Planning/Zoning Administration Heritage Preservation Commission Planning Commission Assistant City Planner Primary Daily Customer Service Permit Review Land Use Application Review Administrative Approvals Administrative Assistant Customer Service Review Coordinator Commission Support Short Term Home Rentals Contracted Staff Augmentation Heritage Preservation Environmental Review Zoning Administration Building Official Building Division Leadership Inspections Plan Review Customer Service Metrics The Community Development Department uses the following metrics to determine resource needs. This is a highlight of key metrics, not an exhaustive list. Commission Approval Respond to Inquiry Resolve Inquiry Code Violation Compliance Residential Plan Review Commercial Plan Review 60 Days Same Day 2 Days 2 Weeks 2 Weeks 4 Weeks Inspection Window 148 Hours Annual Activity Levels (Approximate Average) Staff Recruitment and Retention The Community Development Department has navigated numerous Staffing Changes in the past three (3) years. • Community Development Director (Department Head) • Planning Manager • Assistant City Planner • Administrative Assistant 8 • Building Inspector The Community Development Department also added a Code Enforcement Technician during this timeframe. In total, these changes are represented by the following over the past three (3) years. Projects and Accomplishments and Major Development Review The Community Development Department successfully navigated a number of special projects and development reviews in additional to daily tasks. Not all these projects are complete, but represent the fact that significant work was made on each. Specific to the City's goal to improve and enhance the customer experience, Staff highlights the following key improvements that have been accomplished recently. • Short Term Home Rental License Program Update • Accessory Structure/Accessory Dwelling Unit Code Amendment • Software Upgrades • Recodification These simple adjustments had a significant impact; it is estimated that these steps helped avoid the need to add additional staff to manage existing processes to the tune of 0.5 FTE to 1.0 FTE. Upcoming Projects and Initiatives The following plans, projects, and initiatives are on the horizon for the Community Development Department in the next 1-3 year horizon. Comprehensive Zoning Code Update — A 2024 Priority The primary focus in 2024 will be on a major update (overhaul) of our Zoning Code and Subdivision Code. While this Code has served us well in the past, it needs updating, modernizing, and streamlining. Different sections of the Code have been updated over time, but a more comprehensive approach to simplify the use of this Code is paramount. In March 2024, Staff kicked off this process and anticipates a twelve (12) month schedule to full completion. The following milestones are anticipated in the project. 1. Update Official Zoning Map a. Consolidate similar and duplicative districts b. Ensure consistency with Comprehensive Plan 2. Update Allowable Use Tables a. Consolidate and generalize uses b. Call out specific uses only when additional oversight and approvals are required (Conditional Use Permits, Interim Use Permits, Licenses, etc.) 3. Update Definitions 4. Update District Standards (setbacks, lot size, lot coverage, etc.) 5. Update Performance Standards (parking, home occupations, signs, etc.) a. Streamlining and modernizing the Sign Code is a priority for the project through an economic development lens (customer experience) Simply consolidating Zoning Districts and Use Tables will dramatically improve the usability of the Zoning Code without even getting into policy -level discussions. Staff has already developed a framework for this exercise to serve as the foundation, reducing the number of Zoning Districts and individual uses by approximately 50%. That alone will improve the navigability of the document. 10 QAN4DI G of Dnfnnfiol 7nninr NAon Annrl not Copy of current Official Zoning Map 11 11 water. 2024 Comprehensive Zoning Code Update Proposed Official Zoning Map atillwater_mning Zoning Distriers B1: D—..n - B2: General Commercial B3: Neighborhood Commercial ®B4: High .y M'aed Use - E1: IM-nal - E2: 011,, _ I: lns.fi... I - MOS.- Park R.—ion, or Open Spa. R1a: Single Family Resdential R1b:Roral Residental R2: Neighborhood Conservaton R3: Small LM Single Family - RA: Medium Densty R.sd. tal _ R5: High Densty Residental Similar to the recent Recodification Project, Staff recommends bringing smaller, manageable sections of Zoning Code for review each month to develop an initial framework. Once a framework has been approved, the project could be opened up for public comment, followed by detailed code drafting and approval process. Rental Licensing (General/Long Term/30 Days or More) The past several City Council Strategic Plans have identified this as a priority initiative. Staff, in consultation with the City Attorney, have a framework prepared. This initiative will be discussed in tandem with the Comprehensive Zoning Code Update. Additionally, current legislation in the Minnesota Legislature may impact the City's authority in this manner. Economic Development Strategy 2.0 This initiative acknowledges successful advancement or significant progress of many previous economic development initiatives. • Business Retention and Expansion/Business Visits • Downtown Parking • Special Service District • Local Option Sales Tax (conversations ongoing) The City Council's Strategic Plan also identifies Economic Development as an initiative with the following strategies. • Create and maintain a toolbox of options that allow Stillwater to be flexible to seize opportunities that present themselves • Conduct an education and strategy session for the EDA • Consider a position within Community Development or the EDA that focuses on grant resources The City has been successful in providing a toolbox of existing resources through our Economic Development/Business Resources Webpages. () n o 12 a m o 4 .Q r 0 s Moving forward on remaining items, Staff recommends the utilization of a Council Sub -Committee to better define additional future strategies. For project specific review of recent projects, the City Council has used a two (2) member ad -hoc sub -committee of the City Council to discuss housing and economic development requests such as Tax Increment Financing (TIF) and Tax Abatement. Staff recommends using this team to determine if new economic development initiatives are needed. Some suggested strategies include, but are not limited to the following. • Small Area Planning for Redevelopment Opportunities • Scattered Site Acquisition for Site Assembly and Redevelopment • Fagade Improvement Loans and Grants Housing Strategy The City's Housing Strategy focuses on leveraging existing partnerships (Washington County, Minnesota Housing Financing Agency, etc.) along with Comprehensive Planning and Zoning Code Implementation. Staff is currently monitoring legislation in the Minnesota Legislature on housing initiatives with impacts on Zoning Authority. Additionally, in 2023, the Minnesota Legislature approved a metrowide Sales Tax that provides funding for housing initiatives. Stillwater is estimated to receive approximately $140,000 per year. At minimum, the City's Housing Strategy should focus on how to best utilize these funds. Sustainability and Natural Resources Policy Staff acknowledges the work completed by the Energy in Action Team and Climate Action Plan led by Councilmember Odebrecht. This process is likely to result in implementation and action items. Traditionally, the policy -level administration of this topic has been managed by the Community Development Department. The Planning Manager has been identified as the primary staff contact on this topic moving forward as the plans of the Energy in Action Team and Climate Action Plan are presented. 13 Success Stories and Spotlights Before discussing opportunities to take the Customer Service Experience to the next level, it is important to identify and celebrate some key wins and success stories. Many of these success stories begin to illustrate the Department's commitment to better customer service through navigating the process through the lens of the customer rather than the organizational chart. Residential Siding Project Staff had been working with a Property Owner to complete a residing project for over a decade. The previous enforcement tools were simply not effective. The first new tool that was effective in making significant progress was the implementation of Administrative Citations (Fines). The Community Development Department thanks the City Attorney for this effective tool. However, more importantly and powerful was a renewed focus on connecting Property Owners with available financial resources. Through our enforcement process, we were able to refer this Property Owner to existing financial resources through the Washington County Community Development Agency (CDA). It was this part that finally got this project over the finish line. Washington County CDA Staff also noted that they desire to continue to work with City Staff and that opportunities in Stillwater often go untapped. South Hill Hazardous Building Removal As the City Council will recall, the City initiated a process to declare a couple of accessory structures on South Hill as Hazardous Structures (hazardous as defined by Minnesota Statutes). The success story ended up being not have to fully execute that process and the Owner ultimately voluntarily removing the hazard. As bonus, an adjacent hazardous structure was also able to be removed voluntarily. New Facility for Existing Indoor Commercial Recreation Business — Economic Development Referral Too often, Economic Development is defined by the community as providing financial support such as Tax Increment Financing (TIF), Tax Abatement, etc. However, a key piece of Economic Development is actually developing relationships, retaining the business a community already has, and leveraging already existing resources. This user is known by the City through it's request for Zoning Amendment and Plan Review for their new facility in the West Stillwater Business Park. However, more importantly, City Staff was able to refer the project to the Washington County Open to Business Program, who was able to provide some FREE business advising as well as some non- traditional financial support. This final 'gap financing' or 'last dollars in' helped get the project over the finish line and did not require any financial support from the City. Short Term Home Rental Proactive Identification and Support A key barrier to Staff's ability to assist Short Term Home Rental Applicants is the fact that we are unaware of the request until a property is purchased and plans have been developed or construction has commenced. Staff has gone through great proactive strides to identify and reach out to Owners that we think may be considering a Short Term Home Rental. Staff also documents these conversations in the Property File for future reference. North Hill Short Term Home Rental 14 A number of investors see Stillwater as a great opportunity. Often, housing stock is purchased with minimal time on the market. Not every Buyer has their final vision solidified by the time a Purchase Agreement is required before it is sold to another Interested Party. Staff was able to work with a similar Buyer, who was able to pivot from a simple remodel project to successfully navigating the Short Term Home Rental Process. This example not only illustrates Staffs commitment to solutions (without designing the project for the Applicant), but was also able to work with this Applicant to help design new tools and approaches for future projects moving forward. North Hill Infill Development A success story related to the Community Development Department's commitment to improving the Customer Experience for the Commission Review Process was a recent infill development proposal (yet to be constructed). Through a combination of better Pre -Application Concept Review Processes and augmenting City Staff through specialized contracted staff, this project quickly and positively moved through the Commission Approval Process. This example will now serve as a model moving forward. Accessory Structures and Accessory Dwelling Units The City found itself processing a number of Variances for Accessory Dwelling Units. While the previous regulations worked well for new construction, they did not work well for converting existing accessory structures into accessory dwelling units. A recent change to City Code significantly reduced the administrative burden, reducing dozens of Land Use Applications that can now go straight to Building Permit and reduced several hours of Staff and Commission Time each month to focus on higher priority projects and initiatives. Interim Use Permits/Seasonal Outdoor Uses While seemingly subtle, this new tool has been instrumental in streamlining previously complex processes. Requests for outdoor dining, mobile food units (food trucks), mobile saunas, etc. have navigated our process much more seamlessly. Staff Reports Another subtle, but effective change has been tightening up and shortening Staff Reports, with ability to provide attachments and links to find additional detail. 15 Department Pressure Points The section will focus on the pressure points for Department Staff that represent a level of difficulty in terms of customer feedback, complexity of process, hours per project spent, etc. Customer Feedback Staff has attempted to provide some anecdotal feedback through a combination of online surveys, business visits, and direct project review feedback. These themes should not necessarily be qualified as statistically significant, but provide a roadmap to high level themes through a variety of outreach. Some of this feedback dates back almost three (3) years, and some of these themes have already been addressed, at least in part. Key Pressure Points The following are key pressure points for Department Staff. Short Term Home Rentals Short Term Home Rentals are the Department's most significant pressure point. Staff often discovers these proposals well into the process or after the fact. Additionally, Applicants express a lot of frustration with the regulations surrounding these uses. However, a large portion of the frustration is the Building Code Occupancy Classification, which is outside of the City's control. Staff has gone through great lengths to clarify (and sometimes challenge) State Interpretations over the course of two (2) years. In recognition of the complexity and frustrations, Staff has invested additional resources in Pre -Application Concept Review, which is showing signs of success and improved customer satisfaction. 16 The two images above are identical but illustrate the complexity and expectations of buyers. One may not be able to spot the difference of the use of the same structure, but the State Building Code Requirements based on use (primarily permanent resident or transient guests) vary greatly. Adaptive Reuse of Existing and Historic Buildings There are a number of tools that exist to help preserve existing buildings without adhering to the strict interpretation of applicable codes. The most significant tool is the Minnesota Conservation Code for Existing Buildings. While this code does not create exemptions to all required building codes, it does provide some flexibility. Without inadvertently designing projects for Applicants, Staff does identify this as a potential tool for project designer to use. The State of Minnesota states the following for this code. Contains regulations for building conservation using both prescriptive and performance -based provisions with emphasis on performance. These regulations may often be less restrictive than the IBC [International Building Code], making building conservation and reuse of existing buildings more cost effective while maintaining building safety. The key to success in this topic is early coordination through Pre -Application Concept Review. Staff does not always have the opportunity to connect with projects before property is purchased or projects are started. Staff is also actively gathering and documenting common pressure points such as exiting, accessibility, fire/life/safety. Over the past several recent project, Staff has found and refined an effective approach. 17 Commission Review Process This section outlines the Department's work on streamlining the Commission Approval Process and improving the Customer Experience, especially through Pre -Application Concept Review. One project. Multiple Commissions. From time to time, a single project may require review from multiple Advisory Commissions of the City Council. Key Commission involved in Community Development Projects include, but are not limited to the following. Downtown Parking Commission Heritage Preservation Commission Planning Commission While each are technically separate applications and timelines, the Community Development Department approaches our review as a Project rather than a series of Applications. This was an important first step in redesigning our processes to improve the Customer Experience. Furthermore, with each Commission a separate Application, each action was subject to a separate Appeal. The potential for multiple appeals for a single project on top of a complex Appeals Process (that went beyond State Statute Requirements) created for a complex appeals process. While each action is a separate appeal, the recent recodification process, led by the City Attorney and City Clerk, dramatically cleaned up this process. 18 Department Strategy This section will outline additional implementation recommendations from Community Development Staff. As a reminder, the following process was used to guide the work of this section. • Core Values • Goals • Actions/Tactics What is The Customer Experience? • Implementation • Report to City Council • Budget Discussions • Council Strategic Plan Session • Budget Proposals Team Culture and Customer Experience are hard to define compared to some of the metrics in previous sections of this report. It takes extra time to define and measure these qualitative aspects. The Community Development Department acknowledges this, but also points to quantitative metrics referenced earlier in this report as well as documenting qualitative customer feedback as the best way to measure our success. The Team also does acknowledge a general agreement that the culture change put into place is starting to take hold, with noticeable improvement at the Commission Level and Staff Level in late 2023 and early 2024, and important turning point for the Customer Experience that will take some time to show up in customer feedback. Team Stillwater al I Iwater THE BIRTHPLACE OF M I N N E S OTA While we have distinct roles, often involving outside and State Agency Requirements, we acknowledge that we are part of Team Stillwater at the end of the day. Our codes, regulations and other requirements may come from other sources and we have limited control over content; however, we do get to decide how we deliver these services and how we welcome the Customer into the process. Development Review Spectrum Similar to the above, while we have different and distinct roles, we are still part of a broader process. Our codes and regulations are simply tools to achieve a broader goal. The Customer typically does not think about a project through the lens of multiple processes and codes; they think about it as a project. As such, the Community Development Department has redesigned several processes through the lens of the Customer's Project, not a series of Applications and Processes. 19 Helping Navigate our Processes Our processes and regulations are complex and often confusing, but exist for a reason. That said, the focus of our efforts has been to help guide projects through the process as a Partner, not a Regulator. At the end of the day, it is our goal to help decomplicate the process. To help illustrate the approach, the Community Development Department has adopted the theme of a Tour Guide. A good Tour Guide can be one of the most memorable parts of any trip/vacation. TOUR I E This is clearly a long term strategy and can be difficult to quantify. Some key elements are better Pre -Application Concept Review and assistance throughout the duration of the project 20 Changing Mindset The Community Development Department also acknowledges the mindset of the industry has evolved over the past several years. The Team has used the following tool to help define and craft strategies around this evolving mindset. This changing mindset also shows up in Customer Expectations, who are hoping for quicker turnarounds with little - to -no corrections. This sometimes leads to projects commencing without proper approvals. Staff continues to refine its process and tools to evolve a previous linear process into a collaborative, dynamic process. The intent is to catch major issues earlier. • Adoption of the plan is the strategy. • Change is dangerous. • An event. • Wish list —the longer the better. • Community is static. • Tell residents. • A linear process with one particular scenario for the future. • Arithmetic —sequential • Reductions to public safety (fire and police) are off-limits. • Assumption that existing advantages will persist. • Execution is the strategy. • Stability is dangerous. • A process. • Prioritized list —less is more. • Community is dynamic • Involve residents. • Non -linear process with several possible future scenarios. • Calculus —lots of moving parts • Nothing is sacred for potential budget reductions, including public safety. • Assumption that existing advantages will come under pressure. • Deficit -closing strategy. • Capitalize on strengths. • Conversations that reinforce existing • Conversations that candidly question the perspectives. status quo. • Relatively few and homogenous people • Broader constituencies involved in strategy involved in strategy process. process, with divergent input. • Precise but slow. • Fast and roughly right. • Prediction oriented. • Discovery driven. • Seeking confirmation. • Seeking disconfirmation. • Extending a trajectory. • Promoting continual shifts. Source: Patrick Ibarra, ICMA Magazine Team Dynamics The Team worked on a Clifton Strengths Finder 2.0 to help define our strengths as a team and better understand strategies of communicating between different styles. More importantly, this feedback is used in recruitment and retention. As we build a team, we focus more on team strengths and look for areas of need to advance the team forward. 21 Leads With Executing Influencing Relationship Building Strategic Thinking ■ Executing ■ Influencing ■ Relationship Building ■ Strategic Thinking Staff that lead with Executing themes help make things happen. Staff that lead with Influencing themes take charge, speak up, and make sure others are heard. Staff that lead with Relationship Building themes help build strong relationships that hold a team together. Staff that lead with Strategic Thinking themes help absorb and analyze information that informs better decisions. This exercise can also be overlaid on another professional development tool (Insights Profile) to better understand and address team dynamics and help develop a team that works together collaboratively, understanding each other's strengths and approaches. These tools will be used moving forward on a regular basis for ongoing professional development training. HI:t.Pf=R 22 Department Initiatives As part of the Community Development Department's visioning, strategy development, and work plan development, Staff developed a number of desired strategies. • Planning Division o Update Zoning Code and Design Guidelines o Create Operations Manual o Increase Job Shadow Opportunities o Increase Networking and Professional Development Opportunities ■ Chamber Events, etc. ■ Professional Development Associations • Building Division o Add Staffing (1.0 FTE) o Continue implementation and training of software and continually improve programming o Increase awareness of Division Purpose and Responsibilities o Improve Plan Review and Tracking Process to support the unique roles and responsibilities of each Division and allow for limited parallel review o Succession and Cross Coverage Plan (bench of talent) o Retention and Recruitment Incentives o Career Ladder/Position Descriptions/JAQ Resource Recommendations The following section focuses on recommendations for future budget cycles. This is not an immediate request. The Community Development Department has spent a significant amount of time exploring strategies that improved the process before considering new resources. That said, it is clear that some additional resource allocation is needed to meet the Council's expectation. These resource needs are prioritized as follows. • Building Permits and Inspections Adequate Pending Economic Development Strategy Outcomes Adequate • Planning and Zoning • Code Enforcement To assist the City Council in determining the appropriate level of resource allocation, the following thresholds are offered. 23 • Timeframe • Industry • Above Industry Slightly Below Standard Standard Industry Timeframes Timeframes Standard • Limited • Enhanced • Limited Proactive Proactive Proactive Support Support Support With this in mind, the Community Development Department is recommending the addition of a 1.0 FTE focus on Plan Review, especially for Commercial and Industrial Projects. This could be a City Employee, Contract Services, or some combination thereof. The Community Development Director (Department Head) clearly articulated that a change in Department Culture and Customer Experience was necessary to support this new budget request. In other words, the Director does not support providing additional resources to the same processes and culture. This recommendation is based on the following more detailed metrics. Per Employee Metric Maximum Threshold Permits per Day (Administration) 5 Permits per Month (Administration) 100 Permits per Year (Administration) 1,200 Inspections per Day 10 Inspections per Month 200 Inspections per Year 2,400 Plan Reviews per Day 5 Plan Reviews per Month 100 Plan Reviews per Year 1,200 Additional Inquiries per Day 5 Additional Inquiries per Month 100 Additional Inquiries per Year 1,200 Additional Considerations Department Leadership and Management Division Leadership and Management Code Enforcement/Violations of Existing Some talking points include, but are not limited to the following. 1. Add City Employee a. Lower hourly cost b. More control over quality of service c. Assists with succession planning i. Multiple retirements planned incoming years d. Better customer service for walk-in customers 2. Augment Existing Staff with Contracted Services a. Higher hourly cost b. More long-term flexibility 24 c. Access to specialized resources The additional staffing request could be funded through a combination of: Increased permit fees Reduced reliance (cost savings) for overtime wages Reduced reliance (cost savings) on existing contracted services Based on feedback from Community Development Staff, it is hereby clarified that any discussion about augmenting staff through contracted services is really only about addressing dynamic activity levels and revenue year over year. Staff feels that it is important to maintain a baseline of City Staff to address the average activity levels. These staffing recommendations are based on the status quo and existing Council Expectations. If the Council were to add additional strategic initiatives, there may be additional staffing needs 25 Department Work Plan The Department has a more specific work plan to guide detailed work and is included here for reference. 2023 2024 Q1 Q2 Q3 JQ4 Q1 Q2 Q3 Q4 1. St. croir' 1.1 Finar, 1.2Architect,., y. 1.3 City Cou- 1.4Decidt ject Manager 2 Downtown Parking 2.1 Pay Zone Implementation Complete 2.2 Develop New Operations and Maintenance Strategy 2.3 Ongoing Administration Ongoing 3 Bergstein Shoddy Mill Building Reuse 3.1 Identify Alternatives and Pathways 3.2 Define Environmental Review Process 3.3 Choose Alternative (Public Works) 3.4 Manage Environmental Review Process (as needed) 4 Rental Housing 4.1 Scoping Meeting 4.2 Recodification Project (City Clerk/City Attorney) 4.3 Program Approved (City Attorney Ordinance) 4.4Implementation and Maintenance 5 Excel Energy Transformer Project Q 5.1 Approve Agreement 5.2Inventory and Prioritize Transformers (Dunker) 5.3ApproveAgreements with Artists 5.4 Manage Installations 6 Community Development Customer Experience 6.1 Communication Strategy/Improvements 6.25treamline Permitting (Contingent upon ERP Software) 6.3Online Permitting (Permits + Plan Review) 6.4 Zoning Code Update (City Attorney) 7 Economic Development 7.1 Educational Workshops for Economic Development Strategy 7.2 Define Tools for Economic Development Strategy 7.3 Downtown Steering Committee 7.4Site Selection Inquiries Ongoing 7.5 Business Retention and Expansion Visits Ongoing 8Commission Liaison 8.1 Downtown Parking Commission Ongoing 8.2 Heritage Preservation Commission Ongoing 8.3 Planning Commission Ongoing 9 Large Projects 9.1 Lora Hotel Projects 9.21ora Hotel Projects (Event Center, Stone House STHR) 9.3 Sandhill Shores 9.4Chapel Hill Flats 9.5 Sundance Stillwater 10 Staff Recruitment 10.1 Community DevelopmentAdministrotive Assistant Pff 10.2Assistant City Planner 10.3 Onboarding and Job Shadowing 26 Community Development Work Plan Status Update Type Project Name Status Issues Requiring Management Attention Council Strategic Plan Downtown Parking ❑ Permit Module Implementation Council Strategic Plan Economic Development Strategy ■ Determine Strategy Development Approach Council Strategic Plan Rental Housing — Run concurrent with Comprehensive Zoning Council Strategic Plan Community Development Customer Experience Council Strategic Plan Critical Projects Comprehensive Zoning Code Amendment Internal Kick Off 12 Month Project ERP Software Critical Proj Permit (Plan Review) Streamlining Implementationects Phase 2 = electronic plan review Critical Projects Bergstein Shoddy Mill (and other Riverfront ❑ Improvements) Design & Historical Review Monitor only. Critical Projects Xcel Energy Transformer Painting Junker/Heimdahl implementation. New Energy in Ongoing Operations Commission Liaison ■ Action/Climate Action Commission? Ongoing Operations Department Leadership Ongoing Operations Economic Development Ongoing Operations Downtown Parking 0 & M ■ Discuss Future 0 & M Strategy. Additional Project Requests • Affordable Housing Policy(ies) • Sustainability Policy (Climate Action Plan, Energy Action Plan Implementation) • Historic Plaques • Historic Wayfinding QR Codes • Local Historic Designation Program • Sunken Garden • Short Term Home Rental Issues (State, County) 27 Downtown Parking Commission Priorities, Strategies, and Work Plan In 2020 (following a 2019 Downtown Parking Study), the Downtown Parking Commission created a Work Plan for their work. Many of these strategies have been completed with the changes made to the Downtown Parking District in 2023. The Commission will be spending the first part of 2024 updating this work plan. 2021-2024 Downtown Parking Commission Work Plan January 2022 Update City Strategic Goal: Develop Organizational Excellence • Related and Relevant Strategies o Maintain High Quality, Efficient Public Service Delivery Standards o Implement Software Integration and Update City Facilities Downtown Parking Strategy: Improve Enforcement and Technology (including Event Parking Strategy) Project Action Timeframe Additional Commission Comments Number Resources Needed Streamline Payment Systems Q4 2021 40 Hours Staff and Consolidate three (3) Time existing systems into a single system Research License Plat Reader Q4 2021 10 Hours Staff High Priority (LPR System) for enforcement Time $40,000 Capital Cost Update Event Policies for 2022-2023 10 Hours Staff Medium Priority utilization of public lots for Time events City Strategic Goal: Develop Our Community • Related and Relevant Strategies o Promote Economic Development and Housing Affordability o Become a Year Round Destination City with a Sustainable and Balanced Downtown o Update City Infrastructure, Including Parks and Recreation Facilities o Enhance City Policies and Ordinances Downtown Parking Strategy: Ensure Parking Capacity Meets Downtown Needs (Combo of Pricing/Utilization Counts) Project Action Timeframe Additional Commission Comments Number Resources Needed Create a Utilization Count Q4 2021 5 Hours Staff Time Low to Medium Priority Program Conduct Annual Utilization Ongoing 10 Hours Staff Low to Medium Priority County Time Update Business Parking Permit 2022 20-40 Hours Staff Medium Priority policies and fees Time Require more advance Event Planning 28 Update Overall Downtown 2022 20 Hours Staff Only support raising Lot 2 Parking Pricing Strategy/Fees Time Fee to $5 Staff Comment: City Council discussion in Strategic Plan to Evaluate revenue options broadly. Review On -Street Parking Rules 2022-2023 40 Hours Staff High Priority - favor and Restrictions Time reducing hour limits at least in certain zones to encourage users to use perimeter lots. Update Zoning Code to ensure 2024 10 Hours Staff Low Priority necessary capacity expansion is Time achievable Downtown Parking Strategy: Improve Customer Experience (Combination of Wayfinding/Signage and Customer Service) Project Action Timeframe Additional Commission Comments Number Resources Needed Create a Master Wayfinding Sign 2022 20 Hours Staff Medium Priority Plan Time or $5,000 Contracted Services Install Wayfinding Signage 2023 TBD — Based on Medium Priority findings of Master Wayfinding Sign Plan Develop Wayfinding Mobile App 2024 TBD Medium Priority Develop Marketing Campaign 2023 TBD Medium Priority and Communications Plan Partner with Discover Stillwater Consider Valet Service (or 2024 TBD Medium Priority circulator service) Review Enforcement Approach High Priority and Customer Support Additional `Parking Lot List' of Additional Topics (2022 Commission Discussion/Watch List) • Loading and Loading Dock Areas • Annual Audit of Reserved Stalls and Approved Mitigations • Overnight Parking • Saint Croix Riverfront Parks Parking Plans 29 Heritage Preservation Commission Priorities, Strategies, and Work Plan For a number of years, the Heritage Preservation Commission has prepared a Work Plan, as much of its work is proactive in addition to reacting to Land Use Applications. In 2023, the Heritage Preservation Commission held a series of workshops to set general priorities for the upcoming year. This Commission also met in early 2024 to review status of these priorities and add additional as needed. Many of the outstanding initiatives will be addressed in the 2024 Comprehensive Zoning Code Update. 2023-2024 Heritage Preservation Commission Priorities • Murals/Graphic Design Signs (2024 Comprehensive Zoning Code Update) • Mobile Food Units/Food Trucks (complete) • Downtown Lighting, Decor, and Other Fagade Improvements (completed by way of update) • Accessory Dwelling Unit Review Process (completed by way of Recodification Process — no changes to review process) • Design Review Process (improved by way of better Pre -Application Concept Review Process) • Design Guideline Navigation Improvement (Choose Your Own Adventure) Additional Priorities Identified in 2024 • Building Demolition Requirements outside of Design Review Districts and Located in Area Plans (Comprehensive Plan) • Local Designation Program • Dutchtown Neighborhood Local Designation District • Capitalize on Grant Opportunities (SHPO CLG, MNHS, etc.) 30 Planning Commission Priorities, Strategies, and Work Plan The Planning Commission is largely a reactionary Commission guided by State Statute and has a high volume of Land Use Applications that consumes a majority of this Commission's time. That said, this Commission had continued to maintain a list of Zoning Code 'fixes' as Applications came across their agenda, especially those that required frequent Variances. A majority of these priority fixes were addressed in the recent Recodification Project. The remainder will be addressed in the 2024 Comprehensive Zoning Code Update, the top priority initiative for this Commission in 2024. That said, the Commission will be holding one (1) to two (2) workshops in early 2024 to define priorities and work plan for the Commission moving forward. 31 (499ateir THE lINTNELACE OF MINNESOTA PLANNING COMMISSION MEETING MINUTES March 27, 2024 REGULAR MEETING Chairman Dybvig called the meeting to order at 7:00 p.m. 7:00 P.M. Present: Chairman Dybvig, Commissioners Hoffman, Steinwall, Swanson Absent: Commissioners Cox, North, Councilmember Odebrecht Staff: Community Development Director Gladhill, Planning Manager Gutknecht, Assistant City Planner Molasky APPROVAL OF MINUTES Possible approval of minutes of February 28. 2024 regular meeting Motion by Commissioner Swanson, seconded by Commissioner Steinwall, to approve the minutes of the February 28, 2024 meeting. All in favor. OPEN FORUM There were no public comments. CONSENT AGENDA There were no items on the Consent Agenda. UNFINISHED BUSINESS There was no unfinished business. PUBLIC HEARINGS Case No. CD 2024-05: 14100 60th St N Conditional Use Permit for Car Wash (Auto Repair and Related Services) for Mister Car Wash Planning Manager Gutknecht explained that CWP West LLC (Mister Car Wash) is seeking approval of a Conditional Use Permit (CUP) for Automotive Repair and Related Services and Site Plan Approval to facilitate construction of Mister Car Wash located at 14100 60th Street North on a parcel approximately 1.4 acres in size. The approximately 4,600 square foot standalone conveyor car wash with onsite vacuum equipment would be accessed from the north with a dedicated right in entrance and from the south with a shared exit/entrance. Vehicles would queue in three bays that lead to one wash tunnel. Staff has sent the application materials to Washington County and MnDOT for review and comment. Staff finds that the proposed use conforms to all applicable City plans and zoning code, and that the structure will not constitute a nuisance. Staff recommends that the Commission recommend approval by the City Council with 10 conditions. Project Manager Nick Johnson offered to answer questions. Chairman Dybvig opened the public hearing. There were no public comments. The public hearing was closed. Planning Commission March 27, 2024 Motion by Commissioner Steinwall, seconded by Commissioner Hoffman, to recommend that the City Council approve a Conditional Use Permit for Automotive Repair and Related Services (Carwash) and Site Plan Approval for Mister Car Wash Located at 14100 60th Street North (Case No. CD2024-005). All in favor. Case No. CD 2024-008: Conditional Use Permit for CBD Retail Establishment - Intoxicating located at 1507 Frontage Rd W: KMH Retail, Inc. Planning Manager Gutknecht explained that Stillwater Smoke Shop Plus is seeking approval of a CUP for a CBD Retail Establishment - Intoxicating located at 1570 Frontage Road West in Valley Ridge Mall. The applicant received a CBD Retail Establishment License from the City Council on February 6, 2024. In addition to a CBD Retail Establishment License, City Code also requires a CUP. Staff finds that the proposed use conforms to all applicable City Codes and will not constitute a nuisance. Staff recommends that the Commission recommend the City Council approve the CUP with 15 conditions. Commissioner Steinwall asked what is the source of the proposed condition that would prohibit anyone under age 21 from entering the store, and Mr. Gutknecht confirmed it is a function of the recently adopted City Code. Commissioner Steinwall suggested that the City Council reconsider that requirement for two reasons: it puts an unreasonable burden on the store operator to check IDs as people enter the store in addition to checking IDs before purchase, and it also burdens people with children who want to enter the store. Chairman Dybvig concurred and wondered if alcohol sales are under same rules. Community Development Director Gladhill suggested the Commission act on the CUP first and inquire about the Council's reasons for the age requirement by a second separate motion. Khalil Hammad, President of KMH Retail Dba Stillwater Smoke Shop Plus, thanked the Commission for its consideration. Chairman Dybvig opened the public hearing. There were no public comments and the public hearing was closed. Motion by Commissioner Hoffman, seconded by Commissioner Swanson, to recommend that the City Council approve a Conditional Use Permit for a CBD Retail Establishment - Intoxicating located at 1570 Frontage Road West (Case No. CD2024-008). Commissioner Hoffman echoed Commissioner Steinwall's question about placing the burden on the business to check ages at the door. He offered an amendment to the motion recommending eliminating Condition #5 regarding the age prohibition for entering the store. Commissioner Swanson withdrew his second, stating that he prefers leaving the language in as an enforcement tool in case underage patrons start coming into the store, based on legal counsel and law enforcement advising the City Council. Commissioner Hoffman said a second motion could be made requesting the Council to reconsider it. He reverted to his original motion with the 15 conditions as stated, and Commissioner Swanson reverted back to his original seconding of the motion. Commissioner Steinwall said she would still prefer to remove Condition #5 as a signal to the Council, which is not bound by the recommendation. All in favor of the original motion to recommend approval of the CUP. Page 2 of 4 Planning Commission March 27, 2024 Motion by Chairman Dybvig that on that specific point, no one under 21 shall be allowed to enter the retail establishment, to request that the regulation match what currently applies to sales of intoxicating liquors. Commissioner Swanson remarked that he does not want to recommend that without fully understanding what was behind it. Motion seconded by Steinwall. Motion failed 2-2, with Chairman Dybvig and Commissioner Steinwall in favor and Commissioners Hoffman and Swanson opposed. Chairman Dybvig clarified that the motion was to ask the Council to treat the age prohibition the same way as intoxicating liquor, so if the provision is not present in regard to sales of intoxicating liquor, to remove it; or if it is present for liquor sales, then to leave it the same way. Commissioner Swanson said his personal opinion is based on how he sees how young people view alcohol versus CBD and other drugs - he feels it warrants different handling by law enforcement and he is OK if it's the recommendation of the City not to allow people under 21 to enter, until he gets further information. Commissioner Hoffman said he would not want to recommend making everything congruent if the Commission doesn't know why this was crafted differently. Mr. Gladhill said staff will report back on what the liquor license regulations state, and with some better information, the Commission can reconsider this at its next meeting. Case No. CD 2024-10: 225 Main St N (River Siren Brewing) Interim Use Permit for Mobile Food Unit (The Good Egg) Assistant City Planner Molasky stated that Ryan Kilkelly (the Good Egg) is seeking an Interim Use Permit (IUP) for seasonal outdoor sales/outdoor seasonal food vending located at 225 Main Street North, River Siren Brewing. The proposed truck would occupy parking spaces in the private parking lot where a previous seasonal food truck was located for the last six years. Proposed hours of operation are 7 am-2 pm, seven days a week and 4-9 pm Thu -Sun, April 1, 2024 through December, 31, 2024. The proposed truck would be approximately 18 feet long, 10 feet tall and 8 feet wide. The Heritage Preservation Commission approved the proposed design with conditions. Staff recommends that Planning Commission recommend approval of the interim use permit with five conditions. Ryan Kilkelly, applicant, explained he ran the food truck last year and is moving to a new site. Chair Dybvig asked if this will replace the previous vending truck and Mr. Kilkelly said yes. Chair Dybvig opened the public hearing. There were no public comments and the public hearing was closed. Motion by Commissioner Steinwall, seconded by Commissioner Hoffman, to recommend that the City Council approve an Interim Use Permit for the Placement of a Seasonal Food Vending Trailer at 225 Main Street North (River Siren Brewing) (Case No. CD2024-010). All in favor. NEW BUSINESS There was no new business. DISCUSSION Commission Work Plan Page 3 of 4 Planning Commission March 27, 2024 Mr. Gladhill suggested that a work plan be established for the Commission; staff will plan for 2- 3 workshops to discuss this, prior to regular meetings. FYI STAFF UPDATES Missing Middle Housing Bill Update Mr. Gladhill reported that the State legislature is considering a bill that attempts to remove barriers to affordable and multiple family housing. It would pre-empt some local zoning regulations, prompting concern about a potential loss of local control. The legislation has changed a lot since the last meeting when Councilmember Odebrecht addressed it with the Commission. There is a high likelihood of some type of bill passing this session, which wraps up in mid -May. Staff will keep the Commission updated. ADJOURNMENT Chairman Dybvig adjourned the meeting at 7:45 p.m. ATTEST: John Dybvig, Chair Tim Gladhill, Community Development Director Page 4 of 4 1 1 Water THE BIRTHPLACE OF MINNES O T A DATE: April 17, 2024 TO: Honorable Chair and Commission Members FROM: Ben Gutknecht, Planning Manager Tim Gladhill, Community Development Director SUBJECT: CD 2024-014 — Conditional Use Permit Amendment for Outdoor Saunas: 232 Main Street North BACKGROUND The City has received an Application from Hotel Crosby requesting an Amendment to a Conditional Use Permit (Case No. 2016-40) for the installation/operation of three (3) semi- permanent buildings at 232 Main Street North: • Two (2) sauna structures • One (1) check-in/changing building • Associated cold plunge located at 232 Main Street North. The specific request is to construct and operate a sauna experience located behind Hotel Crosby (between the hotel and parking ramp) situated along the existing patio space. The site will also include cold plunges, a check in area, and changing area. The saunas will be accessible to both the public and guests of the hotel. The communal sauna will be heated by a wood fired heater. The private saunas are proposed to be electric heated. All structures are primarily permanent in nature; not easily moved or on wheels, but also are not constructed on a permanent foundation. However, the Applicant is investigating possible options to make them removable in the event they need to be moved to access underlying stormwater infrastructure (existing). While they are constructed in a way to be removed in the event of need, it would not be a simple removal. Removal would require special equipment to remove (crane). The Applicant had commenced construction on the project without City Review or Approval. The Applicants have since ceased work and have been highly cooperative in providing necessary materials for review. Currently there are three options being reviewed. The applicant has provided two options for the Commission's review with a third alternative discussed but being the least preferred by the applicant. 1. Existing Location at North East Corner [Applicant Preferred Alternative] 2. Northern Property Line between Private Sidewalk and Adjacent Parking Lot/Property Line 3. South East Corner in Patio Area [Applicant's Least Preferred] a. Concern that this option would impact existing pergolas and sidewalk and result in major patio reconstruction b. Would still require an Encroachment Agreement (less than option one) The project will require the following approvals. 1. Design Approval [Heritage Preservation Commission] - APPROVED 2. Amendment to an existing Conditional Use Permit (Case No. 2016-40) [Planning Commission & City Council] — CURRENT STEP 3. Encroachment Agreement [City Council] 4. Building Permit [Building Official] 5. Washington County Department of Health [cold plunge pool] ANALYSIS The property is located in the Central Business District and has an existing Conditional Use Permit permitting the Hotel. Because this is a major change from the initially approved permit, an amendment to the existing Conditional Use Permit is required; therefore, the Planning Commission must make the following findings: • The proposed structure or use conforms to the requirements and the intent of this chapter, and of the Comprehensive Plan, relevant area plans and other lawful regulations • Any additional conditions necessary for the public interest have been imposed; and • The use or structure will not constitute a nuisance or be detrimental to the public welfare of the community. The Applicant's preferred option is to continue as currently proposed with three of the buildings located behind Hotel Crosby, with two situated between the hotel and parking garage, and one located near the southern lot line. This is the full submittal included in this packet and what will be reviewed for code compliance below. This configuration conflicts with an existing stormwater easement and creates potential conflicts with Building Code requirements related to fire rating/separation with the adjacent parking garage. The other two options propose reconstruction of the saunas into narrower structures and located along the northern property line or along the existing retaining wall behind the hotel, away from the parking garage and out of the easement area. Staff only has concept sketches of the additional alternatives. Ultimately, the proposed use would remain the same regardless of orientation of the structures. Staff finds that the proposed use conforms to the intent of the chapter, and supports economic goals set by the Comprehensive Plan. In regard to placement, the City Code allows infill projects to have similar setbacks to adjacent buildings. Placement of structures is similar to adjacent buildings. The proposal shall still comply with applicable Building Codes and other City Regulations. In the event that any other applicable code eliminates the current proposed location, the proposal will need to be revised and may need to be reviewed by the Planning Commission (unless the Planning Commission is comfortable in providing approval on all three (3) alternatives based on the materials currently provided. On April 17, 2024 the Heritage Preservation Commission approved the design of the structures, but did add a condition of approval that the Heritage Preservation Commission needed to approve the design if the proposal changed to Alternative #2 or #3. RECOMMENDATION Generally speaking, Staff is supportive of the concept from a use and design perspective. These types of experiential destinations add value to the economic development of Downtown Stillwater. This hotel was constructed with high -quality design in 2018 and these accessory structures complement the overall design of the hotel. Staff is generally comfortable with the overall use, but has concern with the location due to proximity to the parking garage and conflicts with storm sewer infrastructure. However, Staff believes that the current proposal (Alternative #1) is the least desirable from a regulatory compliance perspective. If desired, there is a pathway forward for approval for this alternative. This alternative will require an easement encroachment agreement approved by the City Council and will require modifications to current construction for stormwater purposes. It is still unclear on the feasibility of constructability from a Building Code compliance perspective. The Applicant has been instructed to provide plans prepared by a licensed architect to demonstrate code compliance. This last piece (building code compliance) is out of scope for Commission Review, but may ultimately impact exterior design components. Staff prefers either Alternative #2 or #3 that avoids conflicts with stormwater infrastructure and building code. Staff believes that the design approach could be appropriately applied to either alternative. Staff advises the Commission that it should not `design at the dais'. Staff does not have complete plans for Alternative #2 or #3. If it is the Commission's desire to approve Alternative #2 or #3, it should postpone action and direct the Applicant to submit complete plans for said alternative. ALTERNATIVES A. Recommend approval as presented with conditions outlined in draft resolution B. Postpone and direct modifications and/or request additional information C. Recommend Denial ACTION Motion to recommend approval/denial/table the Amendment to Conditional Use Permit for a sauna experience at Hotel Crosby to the City Council. City of Stillwater Washington County, Minnesota RESOLUTION 2024- RESOLUTION AMENDING A CONDITIONAL USE PERMIT TO APPROVE A SAUNA EXPERIENCE IN THE CENTRAL BUSINESS DISTRICT FOR 232 MAIN STREET NORTH (CASE NO. CD2024-014) WHEREAS, the City of Stillwater received an application from Hotel Crosby ("Applicant"), located 232 Main Street North, legally described as in Exhibit A (the "Property"), for the construction of three (3) semi -permanent exterior saunas located in the Downtown Stillwater Design Review District and the Central Business District (underlying zoning); and WHEREAS, on April 17, 2024, the Heritage Preservation Commission for the City of Stillwater approved the design review of the request, subject to conditions; and WHEREAS, on April 24, 2024, the Planning Commission for the City of Stillwater approved the conditional use permit amendment, subject to conditions; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the conditional use permit amendment facilitating the construction of two (2) outdoor semi -permanent saunas and one (1) semi -permanent outdoor check-in/changing building located at 232 Main Street Noth. The conditional use permit amendment is based on the following findings and subject to the following conditions: FINDINGS 1. The proposed structure or use conforms to the requirements and the intent of this chapter, and of the comprehensive plan, relevant area plans and other lawful regulations; 2. Any additional conditions necessary for the public interest have been imposed; and 3. The use or structure will not constitute a nuisance or be detrimental to the public welfare of the community. CONDITIONS OF APPROVAL 1. Site development must be consistent with approved plans. 2. Design must be consistent with approved plans and in location shown, approved by the Heritage Preservation Commission. 3. Receipt of an approved Conditional Use Permit Amendment. 4. Property owner must enter into an Encroachment Agreement for the Storm Sewer Easement. 5. Review and approval by City Engineer. 6. Review and approval by the Washington County Health Department. 7. Review and approval by City Building Department. 8. Review and approval by Fire Department. 9. All minor modification to the plans shall be approved in advance by the Community Development Department. All major modifications shall be approved in advance by the Heritage Preservation Commission, Planning Commission, or City Council. Determination of the distinction between "major" and "minor" is defined in the Zoning Ordinance. 10. Approval of the conditional use permit amendment does not constitute final approval. The Applicant must secure proper permits and approvals from the City prior to construction. Adopted by the City Council this 7t" day of May, 2024. ATTEST: Beth Wolf, City Clerk CITY OF STILLWATER Ted Kozlowski, Mayor 2 EXHIBIT A Legal Description of the Applicant's Property Parcel ID: 2803020140039 Situs Address: 232 Main Street North Abstract Property All that part of Lot 6, Block 18; Original Town (now City) of Stillwater, according to the recorded perfected plat thereof filed March 19, 1981, as Document No. 416049, Washington County, Minnesota, more particularly described as follows, to wit: Beginning at the Northwesterly corner of said Lot 6; thence Easterly along the Northerly line thereof 100.00 feet; thence Southerly, parallel with the Westerly line,of said Lot 6, a distance of 30.95 feet, more or less to the Northerly line of Commercial Alley, as the same is described in Book "V" of Bonds, Page 474, in said Office of the County Recorder; thence Westerly along said Northerly line 99.98 feet, more or less, to said Westerly line of Lot 6; thence Northerly along said Westerly line 32.32 feet, more or less, to the point of beginning. 1 7� HOTEL GROSBY T' FI i i i water The Birthplace of Minnesota J N WE S Site Location 232 Main Street North 0 30 60 General Site Location O 120 ■ Feet 10 -_- r,._ - -_ -10:5�� 1aAr—•- �1--�' —I1�� AMA BLUE PENCIL COLLEC TIVE ARCHITECTURE + INTERIOR DESIGN AGENCY 2150 3RD STREET, SUITE 5 WHITE BEAR LAKE, MN 55110 651-968-4487 HELLO@a BLUEPENCILCOLLECTIVE.COM BLUEPENCILCOLLECTIVE.COM EXCELSIOR SAUNA @ THE c 0S Y 232 Main St N, Stillwater, MN 55082 DESIGN DRAWINGS Fe b u ra ry 04, 2024 REV NO. DESCRIPTION DATE Unnamed A05 © Copyright 2022 BLUE PENCIL COLLECTIVEO'//AII rights reserved EXISTING PARKING GARAGE PARKING GARAGE ENTRANCE/EXIT CROSBY HOTEL F" EXISTING PARKING GARAGE I, I, GENERAL PLAN NOTES 1. ALL WINDOWS TO BE 3/4" CLEAR INSULATED TEMPERED GLASS. FRAME IN WINDOW WITH CLEAR CEDAR (INT/EXT) 2. CEILINGS TO BE 1X4, T+G CLEAR CEDAR, V-GROOVE, BLIND NAILED. 3. SAUNA, BREEZEWAY FLOORING, COLD PLUNGE DECK AND STEPS: 1" X4" CLEAR CEDAR FLOOR BOARDS. FASTEN FLOORING TO WOOD RUNNERS WITH STAINLESS STEEL SCREWS FROM BENEATH. FLOOR PLAN LEGEND AREA "NOT IN CONTRACT" NEW 2X WOOD STUDS DOOR TYPE O 36"W X 96"H CLEAR CEDAR DOOR WITH O FULL HT GLASS X O 36"W X 96"H CLEAR GLASS TEMPERED INSULATED SAUNA DOOR EXISTING CONCRETE SIDEWALK 9a (PROTECT DURING CONSTRUCTION) EXISTING STONE PATIO (PROTECT DURING CONSTRUCTION) OX KEYNOTE TAG LIGHT FIXTURE SPECIFICATIONS A RECESSED LINEAR COVE LIGHT REDWOOD OUTDOOR LED SAUNA LIGHT B INTERIOR WALL SCONCE BURKE DECOR, KERFLIGHTS S2 SCONCE, BLACK WALNUT C RECESSED DOWNLIGHT 4" SQUARE, BLACK D EXTERIOR WALL SCONCE BURKE DECOR, BOWMAN 4 OUTDOOR WALL SCONCE, BLACK E LANDSCAPE LIGHTING TBD Keynote Legend Key Value Keynote Text 01 REDWOOD OUTDOORS 7' DIA VINYL INSERT WITH CUSTOM CLEAR CEDAR SURROUND AND DELUXE COLD PLUNGE DUAL CHILLER AND HEATER. PROVIDE DRAIN AND WATER LINE TO COLD PLUNGE. 02 EXISTING GAS FIRE PIT TO REMAIN. FIELD VERIFY LOCATION. PROTECT GAS LINE AND FIREPIT DURING CONSTRUCTION. 03 EXISTING DRAINAGE COVER TO REMAIN EXPOSED AND UNOBSTRUCTED. KUUMA WOOD BURNING SAUNA STOVE WITH 1" X 1" 04 CLEAR CEDAR PROTECTIVE SURROUND. 05 FREE-STANDING BLACK LOUVERED METAL SCREEN TO CONCEAL AC UNITS. IDEAL ALUMINUM, 8'H METAL SCREEN WITH GATE ACCESS. 06 PROVIDE EVERGREEN LANDSCAPING. 07 VAN DYKES RESTORERS IRON BENT SPIKE DOUBLE HOOK. COAT/TOWEL HOOKS. 08 WALL MOUNTED IPAD STATION. PROVIDE NETWORK AND ELECTRIC. 10 1 1/2" DIA NATURAL WOOD CURTAIN ROD. NATURAL LINEN TIE TOP CURTAINS. 11 FLUSH CONCRETE HEARTH UNDER STOVE AND WOOD STORAGE BY LIVING STONE CONCRETE. COLOR: NATURAL. 12 1"X 1" CLEAR CEDAR SAFETY SCREEN SURROUNDING STOVE. 13 EXISTING PERGOLLA STRUCTURE TO REMAIN. 14 CONT. CURVED SLATED CLEAR CEDAR BACKREST WITH RECESSED LINEAR LIGHTING. 15 BLACK METAL CHIMNEY FLUE, FALSHING AND CAP. 16 EXISTING ELECTRICAL TO BE RELOCATED AS INDICATED. 17 SYSTEMLINE E50 5" CEILING SPEAKER SYSTEM WITH BLUETOOTH FOR SAUNA/WET ROOMS. 20 CLEAR CEDAR SLAT PRIVACY SCREEN. 21 2" THK POURED CONCRETE OR STONE TUB PAD. 22 ETSY YOHO BOUTIQUE WALNUT WALL HOOKS QHK007. 23 COLD PLUNGE CHILLER/HEATER. LOCATED UNDER TUB DECK. 24 WALL MOUNTED SPLIT SYSTEM (HEAT/AC). 25 REDWOOD OUTDOORS ALASKAN COLD PLUNGE TUB. 26 4X WOOD POST TO SUPPORT ROOF STRUCTURE. BLUE PENCIL COLLEC TIVE ARCHITECTURE + INTERIOR DESIGN AGENCY 2150 3RD STREET, SUITE 5 WHITE BEAR LAKE, MN 55110 651-968-4487 HELLO(a BLUEPENCILCOLLECTIVE.COM BLU E PE NCI LCOLLECTIVE.COM EXCELSIOR SAUNA @ THE c 0S Y 232 Main St N, Stillwater, MN 55082 DESIGN DRAWINGS Fe b u ra ry 04, 2024 REV NO. DESCRIPTION FLOOR PLAN & CEILING PLAN A01 DATE SAUNA FLOOR PLAN 3/16" = 1'-0" SAUNA CEILING PLAN 3/16" = 1'-0" © Copyright 2022 BLUE PENCIL COLLECTIVE//All rights reserved ELEV 3/8" = 1'-0" " 4W T+f+ %nlnnn 01r"%Mn nn iniT of nnv BLACK SHI VINYL C INSERT TUB SU STEPS ELEVAI CLEAR VLUf11\ UL .'r\ 4 E REMAIN WALI SHARED SAUNA / CHECK -IN AND DECK !LACK METAL ,HINMEY AND CAP VINYL COLD PLUNGE INSERT WITH CEDAR TUB :XISTING PERGOLA )TRUCTURE TO REMAIN. 'ROTECT DURING ;ONSTRUCTION - EXISTING RETAINING WALL 4"W T+G CLEAR CEDAR BEYOND HOT TUB SURROUND AND DECK ELEVATED 1" X 4" CLEAR CEDAR DECK 2'-0" 8'-2" B1 A03 1'-2" BLUE PENCIL COLLEC TIVE ARCHITECTURE + INTERIOR DESIGN AGENCY 2150 3RD STREET, SUITE 5 WHITE BEAR LAKE, MN 55110 651-968-4487 BLACK METAL HELLO(a BLUEPENCILCOLLECTIVE.COM CHINMEY AND CAP BLUEPENCILCOLLECTIVE.COM BLACK RIBBED METAL ROOF ON 3/4" SHEATHING ON 2X ROOF FRAME BLACK METAL FASCIA BLACK GUTTER. LOCATE DOWNSPOUT PER SITE CONDITIONS, TIE INTO EXISTING WATER MANAGEMENT 4"W T+G WOOD SIDING, PAINT BLACK 1X4 WOOD BENCH TOP ON 2X2 FRAMING, PAINT ALL COMPONENTS BLACK T.O. GRADE EXCELSIOR SAUNA @ THE c 0S Y 232 Main St N, Stillwater, MN 55082 DESIGN DRAWINGS Fe b u ra ry 04, 2024 REV NO. DESCRIPTION ELEVATIONS A02 DATE ELEV (,@. PRIVATE SAUNAS 3/8" = 1'-0" ELEV 3/8" = 1'-0" COLD PLUNGE/CHANGING © Copyright 2022 BLUE PENCIL COLLECTIVE//All rights reserved EXISTING FIREPIT BUILDING SECTION (d). CHANGING AND SHARED SAUNA 1 /2" = 1'-0" AIR FLOW OPENING CONT. CURVED WOOD BA RECESSED LINEAR L BUILDING SECITON an. SHARED SAUNA CLEAR CEDAR AIR VENTS BLACK RIBBED METAL ROOF ON 3/4" SHEATHING ON 2X ROOF FRAME SPRAY FOAM INSULATION 22 GAUGE BLACK METAL FLASHING W/ HEMMED DRIP EDGE ON SELF ADHERED MEMBRANE TO WARP FASCIA 1X4 T+G CLEAR CEDAR V- GROOVE SOFFIT FINISH 2" W X 2" D RECESSED LINEAR LIGHT COVE CLEAR INSULATED TEMPERED GLASS WINDOW WITH 2" FLAT CLEAR CEDAR FRAMING 1X4 T+G CLEAR CEDAR V-GROOVE CEILING FINISH CURVED CLEAR CEDAR BENCH BACK W/ RECESSED LINEAR LIGHTING LINEAR LIGHT CONCEALED WITHIN BACK OF BENCH 2X WALL W/ BATT INSULATION 1X4 T+G WOOD SIDING, PAINT BLACK 1X6 WOOD SKIRT BOARD, PAINT BLACK PRE -FORMED CONCRETE DECK BLOCKS 1X4 CLEAR CEDAR FLOOR BOARDS ON 3/4" SUB FLOOR, RIGID INSULATION GRAVEL BED CURVED CLEAR CEDAR BENCH BACK CLEAR CEDAR BENCHES BLUE PENCIL COLLEC TIVE ARCHITECTURE + INTERIOR DESIGN AGENCY 2150 3RD STREET, SUITE 5 WHITE BEAR LAKE, MN 55110 651-968-4487 HELLO(a BLUEPENCILCOLLECTIVE.COM BLU E PE NCI LCOLLECTIVE.COM EXCELSIOR SAUNA @ THE c 0S Y 232 Main St N, Stillwater, MN 55082 DESIGN DRAWINGS Fe b u ra ry 04, 2024 REV NO. DESCRIPTION SECTIONS A03 DATE 1 /2" = 1'-0" © Copyright 2022 BLUE PENCIL COLLECTIVE//All rights reserved a" r A,, ig. i water THE BIRTHPLACE OF MINNESOTA DATE: April 24, 2024 TO: Honorable Chair and Commission Members FROM: Ben Gutknecht, Planning Manager SUBJECT: CD 2024-012 — Preliminary Plat and Final Plat: 1904 5t" Street North BACKGROUND The City has received an Application from Frankie Peterson (Representative) for a Preliminary Plat and Final Plat (Frankie Valley) to facilitate the splitting of one existing lot into two new lots. The Property is located at 1904 5t" Street North and regulated by the RA (Single-family) Zoning District and Neighborhood Conservation Design Review District. The Property is approximately 39,963 square feet and contains a single-family dwelling with an attached garage and detached shed. The shed will be relocated to remain on the same lot as the existing dwelling. The existing property takes its access from Willow Street which is deficient in right-of-way size. As part of this Plat the applicant will be dedicating approximately 1,450 square feet of right-of-way to Willow Street. Due to the required right-of-way dedication the applicant must move forward with the subdivision via Plat process. ANALYSIS Comprehensive Plan Considerations The Comprehensive Plan guides a density range between 1-4.4 units/acre for this area. The proposed project has a net density of 2.3 units/acre. Zoning Considerations The property is zoned within the RA (Single -Family) Zoning District. The purpose for which is described as providing a location for low density single-family dwelling development. This is appropriate in this application and is consistent with the 2040 Comprehensive Plan. The applicant has provided a Site Plan showing the location of a protentional future dwelling, Staff has reviewed the existing dwelling and proposed for consistency with the RA Zoning District Dimensional Standards. Dimensional Standards Review Required Lot 1 (Existing Lot 2 Structure) (Proposed Structure Lot Area Minimum 10,000 square feet Net slopes = Net slopes = 11,225 sf 11,573 sf Lot Width 75 feet 176.50 feet 113.50 feet Lot Depth 100 feet 137.61 feet 138 feet Frontage 25 feet 176.50 feet 113.50 feet Requirement Setbacks Front Yard House — 30 feet 24.3 feet 30 feet Side Yard House (Interior) — 10 feet 11.1 feet to east 11 feet to the House (Exterior) — 30 feet lot line west Garage — 5 feet (when no 98.9 feet to west 32.5 feet to the habitable floor area is closer than lot line east (exterior 10 feet from property line and side yard area) provided garage is a minimum of 15 feet from nearest structures on adjacent lot Rear Yard 25 feet 42.6 feet 32.9 feet Impervious 30% 13.5% 29.97% (30% Surface required The existing structure on proposed Lot 1 is being brought into a nonconforming status in regards to front yard setback. This is due to the dedicated right-of-way required by the City. Staff finds this acceptable as it is consistent with the structure directly across the right-of-way and benefits the City's street program. Neighborhood Conservation District Currently, the applicant is not proposing a structure for the new Lot 2. However, any new structure proposed on Lot 2 will require review and approval consistent with standards set for the Neighborhood Conservation District. This includes review and approval by the Heritage Preservation Commission and will be a condition of approval. While there are no proposed alterations to the existing structure on proposed Lot 1, records indicate that it was constructed circa 1904, which staff wanted to note. Right -of -Way Dedication There is an existing 10-foot-wide drainage, utility, and roadway easement dedicated to the City. Per Engineering requirements, the Applicant is dedicating an additional 5 feet for a total 15 feet wide and 4,350 square feet as right-of-way for Willow Street, thus ensuring consistency with the right-of-way and any future improvements. Tree Preservation Currently, there is no proposed tree removal associated with this project. However, the applicant has provided a concept building foot print that indicates the removal of 7 out of 22 trees. City Code requires that a tree therefore a preservation plan be required should there be a proposed removal of more than 35% of the significant trees. Per the submitted concept there is a proposed removal of 22% of significant trees. This would not require a tree preservation plan. Parkland Dedication Because the Applicant is not proposing the dedication of any trail or parkland, per Section 48-51, a parkland dedication fee of $2,000 and trail dedication fee of $500.00 will be required consistent with the creation of one new lot. Additional Comments The Applicant will be connecting to sanitary sewer and water per the requirements of the Engineering Department. This will include the payment of "deferred assessments" associated with the property. RECOMMENDATION Staff recommends approval of the request as presented, with conditions of approval as outlined in the resolution. ALTERNATIVES A. Approve as presented B. Postpone and direct modifications and/or request additional information C. Deny Motion to recommend that the City Council approve the Plat creating two lots in the RA (Single -Family) Zoning District at 1409 5t" Street North with the conditions outlined in the attached draft resolution. City of Stillwater Washington County, Minnesota RESOLUTION 2024- RESOLUTION APPROVING A PRELIMINARY AND FINAL PLAT FOR FRANKIE VALLEY (CASE NUMBER CD2024-012) WHEREAS, the City of Stillwater received a Preliminary Plat and Final Plat application from Frankie Peterson ("Applicant") for property located at 1904 5t" Street North legally described as in Exhibit A (the "Property"); and WHEREAS, on April 24, 2024, the Planning Commission for the City of Stillwater held a public hearing, received comment, considered the requested, and approved the Plat request; and WHEREAS, on May 7, 2024, the City Council for the City of Stillwater held a public hearing, received comment, and considered the request. NOW THEREFORE BE IT RESOLVED that the City Council for the City of Stillwater hereby approves the preliminary and final plat of Frankie Valley, with the following Conditions of Approval: 1. Review and Approval by the City Engineer. 2. Prior to issuance of plat applicant must pay all relevant development/Engineering fees. 3. Prior to issuance of Plat applicant must pay parkland dedication fees. 4. Any new dwelling proposed on newly created lot must be reviewed and approved by the Heritage Preservation Commission. Approval of this Plat is not justification for deviations to the Stillwater Design Guidelines. Key elements include, but are not limited to garage orientation and setback, overall setbacks, building height, and building coverage. It is hereby noted that it is unlikely that the City will approve any variance to Zoning Code Standards or Design Guidelines. 5. The existing shed that will be on the newly created lot shall be removed within 90 days or recording of the plat. City Code does not allow an accessory structure on a lot without a primary structure. Adopted by the City Council this 7t" day of May, 2024. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk EXHIBIT A Legal Description of the Applicant's Properties Situs Address: 1904 5th Street North Parcel ID: 21-030-20-24-0019 Abstract Property Type All that part of the Northwest Quarter of Section 21, Township 30 North, Range 20 West, described as follows: Beginning on a line produced 350.00 feet West of the East line of said Northwest Quarter and running parallel thereto to a point 180.00 feet North of the South line of said Northwest Quarter; thence North on said parallel line 138.00 feet; thence West at right angles 290.00 feet; thence South parallel with said East line 137.61 feet, more or less, to the northerly line of the South 180.00 feet of said Northwest Quarter of Section 21; thence Easterly along said Northerly line 290.00 feet, more or less, to the point of beginning. Subject to the right of way of the public road locally known as willow Street along the northerly line thereof. I�It WO (water r i The Birthplace of Minnesota N WE s Site Location 1904 5th Street North 0 37.5 75 General Site Location r 0 150 ■F FRANKIE VALLEY i N 1/4 CORNER OF SEC. 21, T30, R20 FOUND WASHINGTON COUNTY STONE MONUMENT. I 12' WIDE STRIP OF LAND ----------- 50----------- -:-CONVEYED TO THE CITY OF � N �i STILLWATER PER 10' DRAINAGE, UTILITY AND i DOCUMENT NO. 34g0137. ROADWAY EASEMENT PER --e= --� N cn i DOCUMENT NO. 34878g2. �" oo VL Cn N89°36'08"E I cn Q[ 349.84 I — - I cl� o CQ~ z k.0D cp N �o INS Cn i S 1/4 CORNER OF SEC. 21, T30, R20 FOUND SURVEY NAIL OVER CAST IRON MONUMENT N89040'47"E r — r — A / r \ n / \ l l A r \ r \ l —l— l / \ n / / V L/ / I \/ / / / I L/ L/ / / / l / / V Ln ►----------- 50----------� KNOW ALL PERSONS BY THESE PRESENTS: That Karen Ann Kramer, a single person, fee owner of the following described property situated in the County of Washington, State of Minnesota, to wit: All that part of the Northwest 1/4 of Section 21, Township 30 North, Range 20 West, described as follows: Beginning on a line produced 350.00 feet west of the east line of said Northwest Quarter and running parallel thereto at a point 180.00 feet north of the south line of said Northwest Quarter; thence north on said parallel line 138.00 feet; thence west at right angles 290 feet; thence south parallel with the East line 137.61 feet, more of less, to the northerly line of south 180.00 feet of said Northwest Quarter of Section 21 ; thence easterly along said northerly line 290.00 feet, more or less, to the Point of Beginning. Have caused the same to be surveyed and platted as FRANKIE VALLEY and does hereby dedicate to the public for public use forever the public way and also dedicate the easements created by this plat for drainage and utility purposes only. In witness whereof said Karen Ann Kramer, a single person, has hereunto set her hand this ----------- day of _____________________ , 2024. By------------------ Karen Ann Kramer STATE OF -------------------- COUNTY OF ----------------- The foregoing instrument by Karen Ann Kramer, a single person, was acknowledged before me on this _______ day of --------------- 2024. (signature) ------------------------------- (print) Notary Public ________________ County, Minnesota My Commission Expires January 31, 202---. I, Daniel L. Thurmes, do hereby certify that I have surveyed and platted or directly supervised the surveying and platting of the property described on this plat as FRANKIE VALLEY; that I am a duly Licensed Land Surveyor in the State of Minnesota; that this plat is a correct representation of the boundary survey; that all mathematical data and labels are correctly designated on this plat; that all monuments depicted on the plat have been correctly set; that all water boundaries and wet lands as of this date, as defined in Minnesota Statutes Section 505.01, Subd. 3, are shown and labeled; and all public ways are shown and labeled on this plat. Dated this --------- day of -------------------, 2024. PLANNING AND ZONING COMMISSION OF THE CITY OF STILLWATER The foregoing plat of FRANKIE VALLEY was approved and accepted by the Planning and Zoning Commission of the City of Stillwater, Minnesota, this ---------day of----------------- 20----- By-------------------------------------- its Chairperson By ---------------------------------------- its Secretary CITY COUNCIL OF THE CITY OF STILLWATER This plat of FRANKIE VALLEY was approved by the City Council of the City of Stillwater, Minnesota, this _________day of__________________, 202___ and hereby certifies compliance with all requirements as set forth in Minnesota Statutes, Section 505.03, Subd. 2. By------------------------------------- - Mayor By------------------------------------------- Clerk WASHINGTON COUNTY SURVEYOR Pursuant to Chapter 820, Laws of Minnesota, 1971, and in accordance with Minnesota Statutes, Section 505.021, Subd. 11, this plat has been reviewed and approved this ------- day of --------------, 2024. By---------------------------- Washington County Surveyor NAF WASHINGTON COUNTY AUDITOR/TREASURER Pursuant to Minnesota Statutes, Section 505.021, Subd. 9, taxes payable for the year 2024, on the land hereinbefore described, have been paid. Also pursuant to Minnesota Statutes, Section 272.12, there are no delinquent taxes and transfer entered, on this --------- day of -------------------- 2024. By ________________________________Washington County Auditor/Treasurer By---------------------------------------- Deputy WASHINGTON COUNTY RECORDER Document Number --------------_ I hereby certify that this instrument was recorded in the Office of the County Recorder for record on this ------- day of ----------------- 202-- at ------------------ o'clock M., and was duly recorded in Washington County Records. By--------------------------- Washington County Recorder By-------------------------------------------- Deputy ------------------------------------------ Daniel L. Thurmes, Licensed Land Surveyor, CS T N N0. q THE ORIENTATION OF THIS BEARING SYSTEM IS BASED Minnesota License No. 25718 C)ELLWOOD RC), N. UPON THE NORTH - SOUTH QUARTER LINE OF SECTION DRAINAGE AND UTILITY EASEMENTS 21, TOWNSHIP 30, RANGE 20, WHICH IS ASSUMED TO STATE OF MINNESOTA ARE SHOWN AS THUS: V ��� HAVE THE BEARING OF S00°22'28"E. COUNTY OF WASHINGTON (NOT TO SCALE) I , The foregoing Surveyor's Certificate was HAZEL ST. W. acknowledged before me on this --------- day of 5 it WILLOW 1 o DENOTES SET 1 /2 INCH X 18 INCH IRON PIPE MARKED 40 5 ST. R.L.S. 25718 UNLESS OTHERWISE INDICATED. NORTH ---------------- ---, 2024, by Daniel L. Thurmes, SITE z z 10 10 • DENOTES FOUND 112 INCH IRON PIPE WITH NO CAP Licensed Land Surveyor. — — —� — L — — — POPLAR ST. W. cnn UNLESS OTHERWISE SHOWN. 0 20 40 z Suite #200 z DENOTES FOUND WASHINGTON COUNTY MONUMENT AS NOTED. (signature) %hne ern Ave. L �� 55082 BEING 10 FEET IN WIDTH AND ADJOINING � STREET LINES AND BEING 5 FEET IN WIDTH 1395.68 DESC. DENOTES DIMENSIONS AS RECITED IN THE DEED LEGAL DESCRIPTION. -------------------------------------------- 5.8969 AND ADJOINING LOT LINES UNLESS NOT TO SCALE: 1 INCH = 20 FEET (print) ssurvey SCALE OTHERWISE SHOWN ON THE PLAT. 1395.68 MEAS. DENOTES MEASURED DISTANCE. SCALE IN FEET net — Notary Public, VICINITY MAP Dakota County, Minnesota My Commission Expires January 31, 2025 SEC. 31, TWP. 30N, RNG. 20W, WASHINGTON COUNTY, MN CORNERSTONE LAND SURVEYING, INC. SLOPE ANALYSIS DENOTES SLOPE AREAS OF 25% OR GREATER DENOTES SLOPE AREAS OF 25% OR GREATER WITH A HORIZONTAL DISTANCE OF 50' OR GREATER LEGEND: FOUND MONUMENT FIRE DEPT. CONNECTION O SET 112" IRON PIPE HYDRANT MARKED RLS NO. 25718 Qo CURB STOP ry CABLE TV PEDESTAL WATER WELL UE AC AIR CONDITIONER O WATER MANHOLE ury 0 ELECTRIC MANHOLE wn WATER METER uF ELECTRIC METER ® POST INDICATOR VALVE Ur EP ELECTRIC PEDESTAL ra WATER VALVE ou er ELECTRIC TRANSFORMER O BOLLARD uc LIGHT POLE p FLAG POLE > GUY WIRE �g MAIL BOX » -(D- POWER POLE TRAFFIC SIGN I OG GAS MANHOLE 0 UNKNOWN MANHOLE —x x El GAS METER UNDERGROUND ELECTRIC UNDERGROUND CABLE TV UNDERGROUND FIBER OPTIC UNDERGROUND TELEPHONE OVERHEAD UTILITY UNDERGROUND GAS SANITARY SEWER STORM SEWER WATERMAIN FENCE CURB [TYPICAL] ie SOIL BORING 0 TELEPHONE MANHOLE TRAFFIC SIGNAL ® TELEPHONE PEDESTAL c CONCRETE SURFACE <';< *e..�,.;�,,,•,,,y='. ca SANITARY CLEANOUT CONIFEROUS TREE Oo SANITARY MANHOLE ® 0 CATCH BASIN BITUMINOUS SURFACE or DECIDUOUS TREE ® or ® STORM DRAIN ® FLARED END SECTION O STORM MANHOLE (S.T.N. N0. q DELLWOOD ""n HAZEL ST. W. WILLOW ST. SITE z mz POPLAR ST. W. z z � U) 21 z N 1fl NOT TO SCALE VICINITY MAP SEC. 37, TWP. 30N, RNG. 20W, WASHINGTON COUNTY, MN D+U PROPOSED DRAINAGE AND UTILITY EASEMENTS ARE SHOWN AS THUS: (NOT TO SCALE) 5 i JL 5 --101—J I I— �10 — BEING 10 FEET IN WIDTH AND ADJOINING STREET LINES AND BEING 5 FEET IN WIDTH AND ADJOINING LOT LINES UNLESS OTHERWISE SHOWN ON THE PLAT. ,\ RIGHT OF WAY NOTE EXISTING 10' DRAINAGE, UTILITY AND ROADWAY EASEMENT PER DOCUMENT NO. 3487892 IS SHOWN ON THIS SURVEY. AS PART OF THE SUBDIVISION OF THIS PARCEL THE CITY HAS REQUESTED AN ADDITIONAL 5' OF ROADWAY BE DEDICATED ON THE PROPOSED PLAT OF FRANKIE VALLEY PER E-MAIL DATED 3-21-24 FROM THE CITY PLANNING DEPARTMENT. DEVELOPEMENT DATA + ZONED: RA BUILDING SETBACKS: FRONT = 30' ese SIDE = 10' BUILDING SETBACK LINE REAR = 2 5' MAX 30% LOT COVERAGE TOTAL PARCEL AREA = 39,963 SQ. FT. PROPOSED LOT 1 = 21,661 SQ. FT. AREA OVER 24% SLOPES = 7,135 SQ.FT. AREA OVER 24% SLOPES OVER A HORIZONTAL DISTANCE OF 50' = 3,271 SQ.FT. PROPOSED EXISTING IMPROVEMENTS ON LOT 1 = 2,917 SQ.FT. / 1 3.5% PROPOSED LOT 2 = 13,952 SQ. FT. AREA OVER 24% SLOPES = 2,379 SQ.FT. AREA OVER 24% SLOPES OVER A HORIZONTAL DISTANCE OF 50' = 0 SQ.FT. EXISTING R/W EASEMENT = 2,900 SQ.FT. PROPOSED ADDITIONAL R/W =1,450 SQ.F.T TOTAL R/W = 4,350 SQ.FT. LEGAL DESCRIPTION: PER WARRANTY DEED DOC. NO. 909012 All that part of the Northwest 1 /4 of Section 21, Township 30 North, Range 20 West, described as follows: Beginning on a line produced 350.00 feet west of the east line of said Northwest Quarter and running parallel thereto at a point 180.00 feet north of the south line of said Northwest Quarter; thence north on said parallel line 138.00 feet; thence west at right angles 290 feet; thence south parallel with the East line 137.61 feet, more of less, to the northerly line of south 180.00 feet of said Northwest Quarter of Section 21 ; thence easterly along said northerly line 290.00 feet, more or less, to the Point of Beginning. Subject to the right of way of the public road locally know as Willow Street along the northelry line thereof. TITLE NOTES: 1 . Drainage, Utility and Roadway Easement per Document No. 3487892. (AS SHOWN ON SURVEY) other easements may exist that are not shown. AREA: + TOTAL AREA AS SHOWN = 39,963 SQ.FT. INCLUDING 2,900 SQ.FT. OF EXISTING ROADWAY EASEMENT. SURVEY NOTES: + 1. BEARINGS ARE BASED ON THE WASHINGTON COUNTY COORDINATE SYSTEM NAD 1983. 2. UNDERGROUND UTILITIES SHOWN PER PLANS PROVIDED BY THE CITY OF STILLWATER ENGINEERING DEPARTMENT. 3. THERE MAY SOME UNDERGROUND UTILITIES, GAS, ELECTRIC, ETC. NOT SHOWN OR LOCATED. 4. CONTOURS AND SPOT ELEVATIONS SHOWN FROM TOPOGRAPHY SURVEY AS SHOWN ON SURVEY PROVIDED BY STACK LAND SURVEYING NOVEMBER 1 7TH, 2006. FIELD VERIFIED BY CORNERSTONE LAND SURVEYING, INC ON 3-22-24. EXISTING IMPROVEMENT AREAS: + HOUSE = 1 399 (IN SQUARE FEET) DECKS = 463 SIDEWALK = 175 DRIVEWAY = 734 WALLS = 14 SHED = 132 TOTAL IMPROVEMENTS = 2917 SQ.FT. = 9.4% (% OF EXISTING PARCEL AREA LESS ROAD EASEMENT) NOT INCLUDED STREET IMPROVEMENTS INSIDE THE PROPSOED 1 5' RIGHT OF WAY LINE OF WILLOW STREET. CALL BEFORE YOU DIG! Gopher State One Call VTWIN CITY AREA: 651-454-0002 TOLLFREE: 1-800-252-1166 0 20 40 %7" FR^N K1 E VALLEY PRELIMINARY PLAT CONTACT: Frankie Peterson frankelypete@gmail.com 651-354-7888 OWNER: KAREN AN N KRAM ER 1904 5TH ST. N STILLWATER, MN 55082 COUNTY/CITY: WASH 1 NGTON C O U IV TY <-- I O F ST 1 L LWAT E F2 REVISIONS: + DATE REVISION 3-25-24 PRELIMINARY ISSUE CERTIFICATION: + I hereby certify that this plan was prepared by me, or under my direct supervision, and that I am a duly Licensed Land Surveyor under the laws of the state of Minnesota. Danle L. Thurmes Registration mber: 25718 Date:__3 _25 _24 PROJECT LOCATION: l �04 5TH ST_ N _ PID#2103020240019 Suite #200 1970 Northwestern Ave. Stillwater, MN 55082 Phone 651.275.8969 dan@cssurvey net CORNERSTONE LAND SURVEYING, INC. + FILE NAME SURV028A PROJECT NO. ZZ02028A PRELI M I NARY PLAT SLOPE ANALYSIS DENOTES SLOPE AREAS OF 25% OR GREATER DENOTES SLOPE AREAS OF 25% OR GREATER WITH A HORIZONTAL DISTANCE OF 50' OR GREATER LEGEND: FOUND MONUMENT FIRE DEPT. CONNECTION Q SET 112" IRON PIPE HYDRANT MARKED RLS NO. 25718 OO CURB STOP ry CABLE TV PEDESTAL WATER WELL UE AC AIR CONDITIONER O WATER MANHOLE ury ELECTRIC MANHOLE wn WATER METER uF ELECTRIC METER ® POST INDICATOR VALVE Ur EP ELECTRIC PEDESTAL XWATER VALVE ou er ELECTRIC TRANSFORMER O BOLLARD uc LIGHT POLE FLAG POLE GUY WIRE �g MAIL BOX » -(D- POWER POLE TRAFFIC SIGN I OG GAS MANHOLE O UNKNOWN MANHOLE —X—X El GAS METER UNDERGROUND ELECTRIC UNDERGROUND CABLE TV UNDERGROUND FIBER OPTIC UNDERGROUND TELEPHONE OVERHEAD UTILITY UNDERGROUND GAS SANITARY SEWER STORM SEWER WATERMAIN FENCE CURB [TYPICAL] ie SOIL BORING O TELEPHONE MANHOLE TRAFFIC SIGNAL ® TELEPHONE PEDESTAL t CONCRETE SURFACE <';< *e..�,.;�,,,•,,,y='. ca SANITARY CLEANOUT CONIFEROUS TREE Oo SANITARY MANHOLE ® 0 CATCH BASIN BITUMINOUS SURFACE or DECIDUOUS TREE ® or ® STORM DRAIN ® FLARED END SECTION O STORM MANHOLE PROPOSED BUILDING ELEVATIONS: GARAGE FLOOR= 868.4 SLAB = 868.4 7 SET OFFSET HUB X 1025.0 X 925.0 PROPOSED ELEVATION *** —930' 1.. PROPOSED CONTOUR PROPOSED DRAINAGE X 985.0 DENOTES EXISTING ELEV. NSF --. DENOTES SILT FENCE q30 EXISTING CONTOURS PROPOSED IMPROVEMENT AREAS (IN SQUARE FEET) PROPOSED EXISTING IMPROVEMENTS ON LOT 1 = 2,917 SQ.FT. / 1 3.5% PROPOSED IMPROVEMENTS FOR LOT 2 AS SHOWN *SEE NOTE PROPOSED HOUSE = 2280 PROPOSED PORCHES = 540 PROPOSED DECK = 79 PROPOSED SIDEWALK = 82 PROPOSED DRIVEWAY = 1201 TOTAL = 4,182 SQ.FT. 29.97% OF PROPOSED LOT 2 AREA NOTE: SUBJECT TO CHANGE. ,\ RIGHT OF WAY NOTE y. EXISTING 10' DRAINAGE, UTILITY AND ROADWAY EASEMENT PER DOCUMENT NO. 3487892 IS SHOWN ON THIS SURVEY. AS PART OF THE SUBDIVISION OF THIS PARCEL THE CITY HAS REQUESTED AN ADDITIONAL 5' OF ROADWAY BE DEDICATED ON THE PROPOSED PLAT OF FRANKIE VALLEY PER E-MAIL DATED 3-21-24 FROM THE CITY PLANNING DEPARTMENT. DEVELOPEMENT DATA ZONED: RA BUILDING SETBACKS: FRONT = 30' ese SIDE = 10' BUILDING SETBACK LINE REAR = 2 5' MAX 30% LOT COVERAGE TOTAL PARCEL AREA = 39,963 SQ. FT. PROPOSED LOT 1 = 21,661 SQ. FT. AREA OVER 24% SLOPES = 7,135 SQ.FT. AREA OVER 24% SLOPES OVER A HORIZONTAL DISTANCE OF 50' = 3,271 SQ.FT. PROPOSED LOT 2 = 13,952 SQ. FT. AREA OVER 24% SLOPES = 2,379 SQ.FT. AREA OVER 24% SLOPES OVER A HORIZONTAL DISTANCE OF 50' = 0 SQ.FT. EXISTING R/W EASEMENT = 2,900 SQ.FT. PROPOSED ADDITIONAL R/W =1,450 SQ.F.T TOTAL R/W = 4,350 SQ.FT. LEGAL DESCRIPTION: PER WARRANTY DEED DOC. NO. 909012 All that part of the Northwest 1 /4 of Section 21, Township 30 North, Range 20 West, described as follows: Beginning on a line produced 350.00 feet west of the east line of said Northwest Quarter and running parallel thereto at a point 180.00 feet north of the south line of said Northwest Quarter; thence north on said parallel line 138.00 feet; thence west at right angles 290 feet; thence south parallel with the East line 137.61 feet, more of less, to the northerly line of south 180.00 feet of said Northwest Quarter of Section 21 ; thence easterly along said northerly line 290.00 feet, more or less, to the Point of Beginning. Subject to the right of way of the public road locally know as Willow Street along the northelry line thereof. TITLE NOTES: 1 . Drainage, Utility and Roadway Easement per Document No. 3487892. (AS SHOWN ON SURVEY) other easements may exist that are not shown. AREA: TOTAL AREA AS SHOWN = 39,963 SQ.FT. INCLUDING 2,900 SQ.FT. OF EXISTING ROADWAY EASEMENT. SURVEY NOTES: 1. BEARINGS ARE BASED ON THE WASHINGTON COUNTY COORDINATE SYSTEM NAD 1983. 2. UNDERGROUND UTILITIES SHOWN PER PLANS PROVIDED BY THE CITY OF STILLWATER ENGINEERING DEPARTMENT. 3. THERE MAY SOME UNDERGROUND UTILITIES, GAS, ELECTRIC, ETC. NOT SHOWN OR LOCATED. 4. CONTOURS AND SPOT ELEVATIONS SHOWN FROM TOPOGRAPHY SURVEY AS SHOWN ON SURVEY PROVIDED BY STACK LAND SURVEYING NOVEMBER 1 7TH, 2006. FIELD VERIFIED BY CORNERSTONE LAND SURVEYING, INC ON 3-22-24. EXISTING IMPROVEMENT AREAS: HOUSE = 1 399 (IN SQUARE FEET) DECKS = 463 SIDEWALK = 175 DRIVEWAY = 734 WALLS = 14 SHED = 132 TOTAL IMPROVEMENTS = 2917 SQ.FT. = 9.4% (% OF EXISTING PARCEL AREA LESS ROAD EASEMENT) NOT INCLUDED STREET IMPROVEMENTS INSIDE THE PROPSOED 1 5' RIGHT OF WAY LINE OF WILLOW STREET. CALL BEFORE YOU DIG! Gopher State One Call VTWIN CITY AREA: 651-454-0002 TOLLFREE: 1-800-252-1166 0 20 40 %7" FR/kN KI E VALLEY CONTACT: �Frankie Peterson frankelypete@gmail.com 651-354-7888 OWNER: KAREN AN N KRAM ER 1904 5TH ST. N STILLWATER, MN 55082 COUNTY/CITY: WASH 1 NGTON C O U IV TY <-- I O F ST 1 L LWAT E F2 REVISIONS: Ilk DATE REVISION 3-25-24 PRELIMINARY ISSUE CERTIFICATION: I hereby certify that this plan was prepared by me, or under my direct supervision, and that I am a duly Licensed Land Surveyor under the laws of the state of Minnesota. Dante L. Thurmes Registration mber: 25718 Date:__3 _25 _24 PROJECT LOCATION: l �04 5TH S-F_ N _ PID#2103020240019 Suite #200 1970 Northwestern Ave. Stillwater, MN 55082 Phone 651.275.8969 dan@cssurvey net CORNERSTONE LAND SURVEYING, INC. FILE NAME SURV028A PROJECT NO. ZZ02028A TOTAL PARCEL AREA = 39.963 SO. FT CONCEPTUALGRADING PLAN i water THE BIRTHPLACE OF MINNESOTA DATE: April 24, 2024 TO: Honorable Chair and Commission Members FROM: Ben Gutknecht, Planning Manager SUBJECT: Comprehensive Zoning Code Amendment (2024-2025) BACKGROUND Throughout 2024 and into 2025 the Planning Division will be conducting a comprehensive zoning code amendment. Staff began the process with a kickoff meeting in March to discuss goals, timelines, and workflow. The following report will serve as a roadmap through the Amendment process and provide the City Commissions/Council with a high- level workflow. Goals The primary goals for the comprehensive zoning code amendment are to consolidate the number of Zoning Districts, consolidate the Use Table and Land Uses, simplify and modernize existing and proposed regulations, and update the zoning code definitions and performance standards. Staff Resources Staff anticipates utilizing internal City Staff resources for majority of the review with budgeted assistance from the City Attorney. This will include working with Commission (along with other City Advisory Commissions), City Council, and public feedback at various points throughout the process. Scone of Work While still in the initial phase of the amendment process, Staff has identified key items to be included in the project scope that should be included in the comprehensive code amendment. This currently includes (but not limited to): • Consolidating Zoning Districts • District Standard Review • Zoning Definition Update • Sign Ordinance Review • Use Table Review and Consolidation • Performance Standard Review • Housing Density and Standards • Codification of some design standards • Implement and codify a Rental License Program • Discuss key policy changes desired • Implement strategies from Energy in Action Plan • Implement strategies from Residential Economic Stability (housing, when ready and where applicable) • Updates to Subdivision Code Again, this is not an all -encompassing list, rather an opportunity for the Commission to weigh in on the proposed scope. Staff welcomes the Commission's feedback should they want to recommend the addition or removal of items from the project scope. As a note, Staff does not expect the Commission to provide immediate feedback, rather take in the information and update staff as the process move forward. Schedule -Kick Off Meeting -Zoning Maps and District •c7so Ta •RSt -Review Zoning Code Definitions -Review Performance Standards -Environmental/ Sustainability -Additional Regulatory Sections/Standards -Quality control and Analysis for Ordinance consistency October *November - December Staff City •Concept •Public •Public • Public •Approval Attorney Review Comment Workshop Hearing and Draft Full Draft Period (Focused) Adoption Code Staff anticipates the process will take approximately 12 months. Some highlights of the process are below. March 2024 Staff met to establish goals and parameters for the comprehensive zoning code amendment process. May 2024 Starting in May, Staff will begin consolidating Zoning Districts and updating the proposed Official Zoning Map. This includes keeping Village Commercial separate from other Commercial Districts (due to design criteria, uses, and drive throughs) and redefining the High -Density Mixed -Use district as an overlay district. Staff will also be reviewing goals outlined in the Comprehensive Plan to ensure consistency with Zoning Code. Staff will compile an updated Land Use Table and refine individual zoning district standards (setbacks, height, etc.). July 2024 Staff will audit the Definitions section to ensure they are consistent with modern standards and interpretation. Staff will also review Performance Standards (parking, landscaping etc.). Staff proposes codifying the West Stillwater Business District standards to the industrial, commercial, and office districts. August 2024 Staff anticipates that the newly formed Energy Action Committee will be able to provide framework and suggestions for environmental considerations. Staff will also review other regulatory sections and key policy changes such as, rental licensing, sign code, and land use alteration permits. September 2024 September will focus on conducting a thorough quality control and analysis to ensure consistency throughout the Zoning Ordinance and other sections of City Code. Staff will draft a complete concept draft of the proposed Code with our City Attorney in November. December 2024 December will start an early public comment period. January 2025 Staff will host a focused public workshop/public comment process to engage with public to address specific aspects of concerns with the draft proposal. February 2025 Staff will schedule Public Hearing in February at the Planning Commission with anticipated approval and adoption by City Council in March. March 2025 Updated Zoning Code is anticipated to be formally adopted. ACTION No action is being requested at this time. This report if for informational purposes only. •Kick Off Meeting •Zoning Maps and District L • Staff/City Attorney Draft Code •Consolidate Use Table •Review District Standards I/August_ • - • •Review Zoning •Environmental/ •Quality control Code Definitions Sustainability and Analysis for •Review •Additional Ordinance Performance Regulatory consistency Standards Sections/Standards • Public Comment Period • Public Workshop (Focused) • Public Hearing • Approval and Adoption Stillwater Official Zoning Map Framework for Zoning Map Amendment April 18, 2024 Purpose: The purpose of this report is to establish a framework for a comprehensive amendment to the City of Stillwater's Official Zoning Map. This is a 'first read' of a framework and is not the official amendment. This will set the stage and the tone for the process of this project moving forward, but does not lock in a particular outcome. Goal: The goal of the Zoning Map Amendment is to consolidate the number of individual zoning districts into a more manageable number that will help streamline the approval process for qualifying requests and overall making the Stillwater Zoning Code more user friendly. This is the first step and foundation for streamlining and right sizing the overall Stillwater Zoning Code. Without this first step, the end result of the broader amendment to the Zoning Code as a whole will not be able to achieved. Additionally, without this first step as a foundational element, the remainder of the Zoning Code Update will likely be cumbersome and inefficient. That said, this is an iterative process. Decisions made 'down stream' of the Zoning Map Amendment may result in a need to step back and refine the Zoning Map. Strategy: In recognition that many of the residential districts are fairly repetitive with small differences, it is possible to consolidate several districts without creating nonconforming lots or creating additional developable area beyond the scope of our Comprehensive Plan. Tactic: The actual process proposed to achieve the above strategy and goal can be found in the following exhibits. Exhibit A Proposed Official Zoning Map Exhibit B Proposed Districts Exhibit C Proposed District Change Crosswalk Exhibit D Dimensional Standard Comparison Exhibit E PREVIEW of Use Table Consolidation and Update Prepared by: Tim Gladhill Community Development Director Exhibit A Proposed Official Zoning Map . . F�. ,'A r� 4mI-_ r �J *AN �IIIN, Oak Pal 6 So,. E`;ri, HERE, Garmin, USGS, Intermap, INCREMENT P, NRCan, Esri Japan, tvt�I, Bri China :Hong Kong$lEsri. Korea, Es ri:Thailerd)• NGCC. :c) SI N Cper.StrEvap niutcs, and the GISU5&CommunitycoP t l Hwater \ Proposed Zoning Districts _ E1: Industrial Rib: RLral ResKdertial rut o!eririrtt or vrndt^.ora • /�//;81:Downtown _E2:Ofce R2:Neyhbo&x>odCorserraoor - B2: General Com ineroal _ I: Instivtional M3 Small Lot Single Farr ; 2024 Comprehensive BINeighborhoodCommercial_PROS: Park, Recrea►on,orOpen Space R4 MediurrCensrtyRes.e-t. Zoning Code Update ®94:FigMaayMmedUse RI a: Single Family Residential -R:HiahDerstyPe;ge," Proposed Official Zoning Map Exhibit B Proposed Districts Existing Districts Proposed Districts A-P—Agricultural preservation 61: Downtown LR—Lakeshore residential 132: General Commercial CTR—Cove traditional residential 133: Neighborhood Commercial RA —One -family districts 64: Highway Mixed Use TR—Traditional residential E1: Industrial CCR—Cove cottage residential E2: Office RB—Two-family districts I: Institutional CR—Cottage residential PROS: Parks, Recreation, or Open Space TH—Townhouse residential R1a: Single -Family Residential CTHR—Cove townhouse residential R1b: Rural Residential RCL—Low density multiple -family residence R2: Neighborhood Conservation RCM —Medium density multiple -family residence R3: Small Lot Single Family RCH—High density multiple -family residence R4: Medium Density Residential CA —General commercial R5: High Density Residential CBD—Central business district VC —Village commercial BP-C business park —Commercial BP-O business park —Office BP -I business park —Industrial CRD—Campus research district PA —Public administrative offices PWFD—Public works facility district PROS —Park, recreation or open space RR —Rural residential Neighborhood Commercial Downtown Design Review District Neighborhood Conservation District Note — District Boundaries have also been cleaned up, further consolidating and streamlining. Exhibit C New District Crosswalk This 'crosswalk' better illustrates, generally, where existing districts would be placed in the new framework. Proposed District Previous District(s) 132: General Commercial CA: Commercial BP-C: Business Park —Commercial VC: Village Commercial 133: Neighborhood Commercial Neighborhood Commercial 131: Downtown CBD: Central Business District Downtown Design Review Overlay District RCH—High density multiple -family residence (inside Downtown District) E1: Industrial BP -I: Business Park— Industrial E2:Office BP-O: Business Park —Office CRD: Campus Research District 134: Highway Mixed Use HMU: Highway Mixed Use I: Institutional PA: Public Administrative PROS: Parks, Recreation, or Open Space PROS: Parks, Recreation, or Open Space R1a: Single -Family Residential RA: One -Family District R1b: Rural Residential RR: Rural Residential R2: Residential RB: Two -Family Residential Neighborhood Conservation Overlay District R3: Small Lot Single Family TR —Traditional Residential R4: Medium Density Residential **need to fact check this category** CCR—Cove cottage residential CR—Cottage residential TH—Townhouse residential CTHR—Cove townhouse residential RCL—Low density multiple -family residence RCM —Medium density multiple -family residence R5: High Density Residential RCH—High density multiple -family residence (outside of Downtown District) Exhibit D Dimensional Standard Comparison RA R1 TR R1 CTR R1 LR R1 R7 **new RB R2/NCD R2NCD **new* CR R3 CCR R3 R3 **new** TH R4 CTHR R RCL R4 RR R1b AP Lot Size 10000 10000 14000 20000 10000 7500 7500 6000 7000 6000 5000 3000 7000 43560 435600 Lot Width 75 65 80 80 65 50 50 50 60 50 100 300 Lot W idt Cut de Sac 40 40 Lot .Pt, 100 170 100 25 100 20 100 20 15 20 15 20 30 35 35 300 40 300 50 Front Yard Setback 30 20 25 25 Front Yard Setback (Garage) 30 27 32 30 30 30 20 20 25 45 40 25 Side Yard Setback 10 10 7.5 10 5 7.5 5 5 7.5 5 25 50 20 15 25 Side Yard Setback Game 10 3 5 5 3 3 5 7.5 5 25 10 15 25 Side Yard Co wMxterior Setback 30 10 20 25 25 20 20 15 20 15 25 40 25 Side Yard Comer/Exterior Setback Game 251 30 30 15 15 25 40 25 Rear Yard Setback 25 25 25 25 25 25 25 25 28 25 1 5 45 50 75 Rear Vard Setback Game 3 5 3 3 3 3 25 10 50 75 Building Se moon 15 40 50 35 OHW Setback 85 Lot Co�em a 30 35 35 Lot Covens a Stmctures 25 25 Lot Coverage Other Im rtious 25 25 Floor Area Ratio 0.75 BuildingHeight 35 35 35 35 35 35 28 35 25 35 35 35 35 Buildin Hai ht Stories 2 3 Buildin Hei ht Accesso Stmctums 20 20 25 20 20 20 20 35 35 20 20 50 Buildin Height A Buildings Garage Size I 1 10001 1 1000 Exhibit E Preview of Use Table Consolidation and Update Residential Districts Allowable Uses This is a preliminary draft solely to illustrate process and framework, not an outcome. R1a R1b R2 R3 R4 R5 Allowable Uses Single -Family Detached P P P Duplexes P P Townhomes (3+Attached) P P Apartments and Condominiums P Assisted Living and Memory Care P P P P P P Accessory Dwelling Units P P P Short Term Home Rentals P P P P P P Home Occupation —Type I P P P P P P Home Occupation —Type 11 CUP CUP CUP CUP CUP CUP Home Occupation —Type III CUP CUP K-12 Schools, Public and Private CUP CUP CUP CUP CUP CUP Places of Worship CUP CUP CUP CUP CUP CUP Cemeteries CUP CUP CUP CUP CUP CUP Agriculture and Agricultural Sales P Commercial Greenhouse CUP Fish and fur farming??? CUP Riding Academies or Stables CUP Growing of Industrial Hemp CUP Commercial, Industrial, and Mixed Use Districts This is a preliminary draft solely to illustrate process and framework, not an outcome. B1 B2 B3 B4 E1 E2 I Allowable Use General Retail P P P P A A Tobacco Sales CUP P CUP P CBD Retail Establishment —Intoxicating CUP Medical Cannabis Distribution Facility CUP Medical Cannabis Laboratories CUP Hemp — growing of Therapeutic Massage Business P P P P P Restaurants P P P P Taprooms (and other definitions) P P P P P P Drive Throughs CUP CUP Personal and Professional Services P P P P P Offices P P P P CUP P P Offices — Medical and Medical Ancillary P P P P CUP P Hospitals CUP Motor Vehicle Sales Motor Vehicle Repair Car Wash Gas Station Indoor Commercial Recreation P P P P P P Dog Training Facility Outdoor Commercial Recreation CUP CUP CUP CUP CUP CUP Outdoor Dining P P CUP P CUP Outdoor Sales CUP CUP CUP CUP CUP Outdoor Events IUP IUP IUP IUP IUP Commercial Nurseries CUP K-12 Schools, Public and Private IUP CUP IUP CUP Public Administrative Offices P Libraries and Museums P Post Offices P Commercial Day Care P P P P P Hotels or Motels CUP P CUP P Light Manufacturing P CUP Warehousing P P Indoor Self Storage CUP CUP Transportation Terminals CUP CUP Funeral Home or Mortuary CUP CUP Multifamily Residential CUP Short Term Home Rentals P P Wireless Communication Towers CUP CUP CUP CUP Commercial, Industrial, and Mixed Use District Allowable Uses Crosswalk This is a preliminary draft solely to illustrate process and framework, not an outcome. Previous Description New Description General retail business uses or service; local market' General Retail General retail business uses or service; local and regional market General Retail Specialty retail, incl. antique shops General Retail Department stores General Retail Drug stores General Retail Interior decorating sales; sale of floor covering, paint, wallpaper, materials and objects of interior decorating General Retail Appliances and furniture, sale of General Retail Household goods, sale of (including china) General Retail Books, magazines, newspapers, stationary; sale of General Retail Gifts, flowers, photographic supplies; sale of General Retail Medical cannabis distribution facility Medical cannabis distribution facility CBD retail establishments non -intoxicating CBD retail establishments non -intoxicating CBD retail establishments intoxicating CBD retail establishments intoxicating Therapeutic massage business Therapeutic massage business Tobacco products; sale of Tobacco products; sale of Hardware, sale of General Retail Sporting goods; sale of General Retail Music store General Retail Supermarket, retail food General Retail Baked goods, manufacture/retail sale of ( <_ 5 persons employed) General Retail Baked goods, manufacture/retail sale of ( > 5 persons employed) General Retail Grocery, < 5,000 sq. ft. of retail area General Retail Restaurants3 Restaurants Fast food outlet Restaurants Tea rooms, delis, coffee shops, soda fountains, not including the sale of alcoholic beverages Restaurants Outside eating establishments Outdoor Dining Drive-in or drive -through: restaurant, eating places or any other use involving a drive-in or drive -through activity Drive Throughs Barber or beauty shops Personal or Professional Services Shoe repair shop Personal or Professional Services Printing shop Manufacturing? Photo processing General Retail? Tailoring or pressing Personal or Professional Services Laundry; agencies, self-service, full service, dry cleaning Personal or Professional Services Laundry employing < 5 persons Personal or Professional Services Carpet, bag and rug cleaning Personal or Professional Services Banks and financial institutions Personal or Professional Services Offices; general, business or professional Offices Offices; finance, insurance, editorial or real estate services Offices Offices; administrative Offices Offices; business offices that are accessory to permitted uses on the site Offices Office buildings Offices Consultant services such as advertising, engineering, architects and designers Offices Radio or television stations Offices Offices; medical and dental Offices, medical Office display or sales spaces' Offices Automotive sales, service and storage, excluding gasoline filling stations (See Section 28-382for performance standards.) Motor Vehicle Sales Service stations or fuel sales (See Section 28- 382for performance standards.) ??? Gasoline filling station Gasoline filling station Auto repair and related services Auto repair and related services Car Washes Commercial recreational uses Indoor Commercial Recreation Commercial recreational entertainment Indoor Commercial Recreation Amusement and recreational establishments' Indoor Commercial Recreation Event Centers Outside entertainment, commercia18 Outdoor Special Events Indoor commercial recreation Indoor commercial recreation Outdoor commercial recreation Outdoor commercial recreation Outside eating areas Outdoor Dining Outside sales or special events' Outdoor Sales Outdoor Special Events Outside storage Outside storage Seasonal outdoor sales Seasonal outdoor sales Commercial nurseries Commercial nurseries Exterior phonographs, paging systems, musical instruments, etc. that may disturb the peace and quiet of the public Outdoor amplified music Parks Trails Move all to PROS (and consolidate to simply parks and related infrastructure) and zone appropriately Park structures" Playgrounds Nature preserve Athletic fields with lights12 Outside tennis courts with lights13 Outside basketball courts with lights" Outside hockey rinks with lights" Athletic fields without lights13 Outside tennis courts without lights Outside basketball courts without lights Outside hockey rinks without lights Recreation centers14 Multiple purpose park buildings Golf course Golf course club houses Dog park Public boat launch Other passive recreational or natural open spaces Parking lot Schools, business and technical Schools, public and private Post secondary education institutions Schools and studios for arts and crafts, photography, music, dance ?? Educational institutions, schools Schools, public and private Libraries, art galleries, theaters for the performing arts, and other such cultural facilities Libraries and Museums Libraries or post offices Libraries and Museums Public Administrative Offices Churches and other places of worship Places of Worship Day cares/ nurseries Day cares/ nurseries Group day care Day Cares Governmental facilities Public Administrative Offices Fire station Public Administrative Offices Hospitals, convalescent hospitals and nursing homes Hospitals, convalescent hospitals and nursing homes Hotels or motels Hotels or motels EMS facilities26 ?? Manufacturing, limited17 Light Manufacturing Manufacture of baked goods Light Manufacturing Manufacturing, processing, fabrication or assembling of limited commodity18 Light Manufacturing Retail sales of products manufactured on the site19 Retail sales of products manufactured on the sitel9 Wholesale trade Warehousing Warehousing and outside storage Warehousing and inside storage Warehousing Mini -storage Indoor Self Storage Light industrial that is clean and compatible with surrounding properties Light Industrial Limited bottling works20 Light Industrial Printing and publishing or lithographic shop Light Industrial Chemical laboratories Light Industrial? Research establishments of industrial, medical or scientific nature Light Industrial Medical cannabis laboratories Medical cannabis laboratories Research facilities or research laboratories Research facilities or research laboratories Transportation station or terminal Transportation station or terminal Helipads Helipads Public works facility, including office and meeting space Public Administrative Offices Essential services Public utility transmission lines and facilities Utility Facilities Telephone exchange Utilities Facilities Parking facilities See Off Street Parking Performance Standards Private parking facilities > 5 cars See Off Street Parking Performance Standards Funeral home or mortuary Funeral home or mortuary Growing of industrial hemp Growing of industrial hemp Club or lodge Event Center Dog training facility25 Dog training facility" Outside eating areas Outdoor Dining Outside sales or special events' Outdoor Sales Special Events Residences of all classes Multifamily Residential Temporary structures Temporary structures Short-term home rentals Short-term home rentals Small wireless facilities in the right-of-way Small wireless facilities in the right-of-way Wireless communication services towers and antennas Wireless communication services towers and antennas _ y a St Croix z Z o N O J L F ee, Cm s N3u_rt.,l 0 'Yv Scenc Rrv�raay ails Rd N / Oellwood Rd" ------ a _ / J St N _ Si- Ott, BeiJ r C Park Q 3 J Z Olen - O �0 rt �c/lw.°ptl Rd N i9�il R 0°om 0 °N rr4rOp+u e °e way ��c oN Z Jon ni SI vv � �Winnw Sr c Rd N Old IN o ',- z z • P� o3rr ¢ Or ari M �t I.t ,K.,. Sr C—. qve. F l y ' <e rt Stillwater Ave F. 60. t = 6[ufwa[er A-W i ; 2 Ins a Wil tuns Sr t ` W- otW z ■ n i �, rc 21 n z ■ o O z ` = Hilltop ga\oC Hilltop Ln Z r m St c 2 M ani a S, w t . / r°3 Houlton Houlton School Cir R� annwr,ra „ 1 c• w �� � z x 75th StN W r,n ns.z -Church St Lk V2 c �s1er vvav r nn _ ;, M"'I S, W ° ���/q�///y`���/►/♦�1/r�/ ,� w N rice atW E cl IF�. ^ 3 Inrenacn en ur f ° 9 ' rcamsev St W `+ • t t,ye S.Jv �,�/i ��/ It— SIW ae - W c I 3 radrnea e` S•d ,tic-�° rJF M,r�cF ° u a ua.nn - E _ c It . ne Rd ' ° Pin¢ Sr a ,f WldarP S[ w S i wnlarn SI w Wularo t w ° r e' u _ d c I Z = chin Sr w = Churchin SI W Cn.rchuh St EQ x Wlr- e - O� 4n n¢r5on St W ! �l)u Plloue Sf Y to ° I° nS, Wn ° .n °°°'`ooc- / E: a 6'� c i vC� Currey OO Marsh S, W Marsh Jt c 3 e t x _ t, ouis a[E t •� z I i r••e...i��. V• Jrleans Sre W(n SIN c - - - aE S a ¢64th SIN- - a Yur a' z c rq 63rd St o. e s Z SIT a - .AI r I F'ar4_ Helghrs h z �— _ _ 60th-M._ - .. _ _ _ _ _ -_ . ,�•.. GU Ih SIN _ —_ _ 66tIrSYN-' - a Stith-StTJ � 2 - 9= - e z d �N a' o \� u J a < - 59th St- C°ve, v \ g/n p tvlenarJ: Y Zc( - 0 Q NAh— N Oak Park O z ^ P° 58th St N Seth St u s �r\P 58tP S1N n 2 < O Heights Z 57th St N 57th St N G o \�r SBth St ? c 56th StN tN Upper 56th St z a u z 3 'it,z 05 G 55th St N 56th St N y 56th Sty y 56m St IN : 561hr° hPkwvN Sources: Esri, , HEREGamin, USES hlnterma INCREMENT,P;,NRCan, Esri Japan, METI, Esri China Hong Kong 55th S1 N -Q N-�\c p� , p (Hong Kong), Esri ,e-Lu N Iv n Korea, Esri (Thailand), NGCC,,(c) OpenStreetMap contributors, and the GIS User Community jIllwater, i THE BIRTHPLACE OF MINNESOTA 2024 Comprehensive Zoning Code Update Proposed Official Zoning Map stillwater_zoning Zoning Districts r��, 131: Downtown B2: General Commercial B3: Neighborhood Commercial B4: Highway Mixed Use - E1: Industrial E2:Office I: Institutional PROS: Park, Recreation, or Open Space R1a: Single Family Residential R1 b: Rural Residential R2: Neighborhood Conservation R3: Small Lot Single Family R4: Medium Density Residential R5: High Density Residential j• "J.1walter The Birthplace of Minnesota ATTENTION All City of Stillwater Boards and Commission members are requested to attend a training on Wednesday, May 8, 2024 6 PM at City Hall Council Chambers Presenter: Kori Land, City Attorney Per City Council, attendance is required for those who did not attend the training last year DETAILS: Time: 6 PM — 7 PM 7 PM — 9 PM Attendees: All Boards & Commissions Heritage Preservation Commission & Planning Commission Topics: Conduct of Meetings Municipal Planning/Zoning Open Meeting Law Conflicts of Interest Public Hearings Data Practices Act/Social Media RSVP to Nancy Manos at nmanos@stillwatermn.gov or 651-430-8803. 216 4t" Street North, Stillwater Minnesota — 651-430-8800 — www.stillwatermn.gov