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2024-04-16 CC Agenda Packet
lJwr The Birthplace of Minnesota 216 41h Street N, Stillwater, MN 55082 651-430-8800 www.stillwatermn.gov REVISED AGENDA CITY COUNCIL MEETING April 16, 2024 REGULAR MEETING 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. RECOGNITIONS OR PRESENTATIONS 1. Energy Action Plan — Resolution 2. Water Update V. OPEN FORUM — open forum allows the public to address council on subjects which are not part of the meeting. Council may take action, reply or give direction to staff. Please limit your comments to 5 minutes or less. VI. STAFF REPORTS 3. Public Works Director 4. Police Chief 5. Fire Chief 6. Finance Director 7. Community Development Director 8. City Clerk 9. City Attorney 10. City Administrator — 2023 Annual Report VII. CONSENT AGENDA — these items are considered routine and will be enacted by one motion with no discussion. Anyone may request an item to be removed from the consent agenda and considered separately. 11. April 2, 2024 Workshop and Regular Meeting Minutes 12. Payment of Bills 13. 2024 Parking Lot and Trail Improvement Project Bid Award and Agreement — Resolution 14. 2024 Sidewalk Rehabilitation Project Plans and Specs and Advertise for Bids — Resolution 15. 2024 Street Project Bid Award and Agreement — Resolution 16. Animal Humane Society Services Revised Agreement 17. Conditional Use Permit for 14100 60th St N — Resolution 18. Engineering Services Agreement for PFAS Option Analysis 19. Municipal Parking Ramp Restoration Project Bid Award and Agreement — Resolution 20. Retail Sale of Fireworks License for Cub Foods 21. Senior Engineering Technician Position Promotion 22. Temporary Site Lease Agreement for 2001 Willard Street 23. Metropolitan Pollution Control Agency Grant Agreement 24. Special Appropriation Application — Resolution VIII. PUBLIC HEARINGS — None IX. UNFINISHED BUSINESS X. NEW BUSINESS 25. River Market Parking Lot Lease Agreement 26. Deputy Clerk Position XI. COUNCIL REQUEST ITEMS XII. ADJOURNMENT Honorable Mayor and fellow Council Members, I am writing to inform you of the key items included in the packet for our next council meeting. Please find a brief overview of each item below for your preparation: 1. Energy Action Plan: This item presents the culmination of several months of collaborative efforts with a diverse group of citizens. It is designed to outline our strategic approaches towards sustainable energy management within the city. 2. Action Team Presentation: Representatives from our Action Teams will deliver a presentation highlighting recent initiatives and progress. This will provide valuable insights into the practical aspects of our ongoing projects. 3. Memorandum of Understanding (MOU) with Partners in Energy: • This document proposes extending our relationship with Partners in Energy for an additional 18 months. Under this agreement, Partners in Energy will continue to serve as project managers, create marketing collateral, and drive the associated activities. • The majority of the operational responsibilities will be handled by Partners in Energy. The City will primarily be responsible for distributing the marketing materials and brochures created by our partner, ensuring that our commitments remain manageable. 4. Resolution to Establish a City Commission: • The proposed resolution aims to formalize the Energy Action Plan's implementation framework through the establishment of a City Commission by resolution (not by statute) for only the duration of the current MOU (18 months). • This structure is intended to enhance transparency and ensure that meetings are held publicly, allowing the City to maintain control of the narrative. Additionally, this arrangement supports our ongoing partnerships with Partners in Energy and Sustainable Still Water, minimizing the workload on the City while preserving the initiative's legitimacy. Please note, Tim Gladhill (or his delegate) has volunteered to serve as the staff liaison for this commission, dedicating a few hours each month to support its activities. Importantly, the commission will automatically dissolve at the conclusion of our partnership with Partners in Energy, as outlined in the MOU, unless reauthorized by the Council. I look forward to our discussions on these items and appreciate your preparation for a productive meeting. Best regards, ti �IM.• nrua rA irimiiiiauL -711 +T 77 ; �c p An Energy Action Plan for Stillwater a:+m:'-•�. Later �' � __ - i' "�f,.3 i�.� y e ACKNOWLEDGEMENTS Thank you to the following individuals who contributed many hours of service to developing this Energy Action Plan. The content of this plan is derived from a series of planning workshops hosted by Xcel Energy's Partners in Energy. Xcel Energy is the main electric and gas utility serving Stillwater. Partners in Energy is a two-year collaboration to develop and implement a community's energy goals. For more information about the planning workshops, see Appendix 4: Xcel Energy's Partners in Energy Planning Process. STILLWATER ENERGY Larry Odebrecht ACTION TEAM City Council Member, City of Stillwater (Community Lead) Griffin Brod Stillwater Resident Bethany Cox Planning Commissioner, Stillwater Sunrise Rotary Max Dalton Environmental Specialist, Washington County Glenn Hansen Stillwater Resident Rick Heidick Sustainable Stillwater Dory Herman Stillwater Resident Lindee Hermes Stillwater Resident Jessica Johnson Stillwater Resident Joe Kohlmann City Administrator, City of Stillwater Beau Marchwick Stillwater Resident Jesse Ordonez-Saybe Stillwater Resident Angela Peterson Stillwater Resident Paul Richtman Stillwater Resident M. Sarah Schaffer Stillwater Resident Utility Representatives and Facilitators Paolo Speirn Partners in Energy Community Facilitator Megan Weck Partners in Energy Community Facilitator Michelle Frost Partners in Energy Community Facilitator Kelsey Poljacik Partners in Energy Community Facilitator Sofia Troutman Program Manager, Xcel Energy's Partners in Energy Tami Gunderzik Team Lead, Xcel Energy Adam Burr Accounts Manager, Local Governments, Xcel Energy Mike Wilhelmi Community Relations Manager, Xcel Energy Cover Photos: Kelsey Depew, Greg Shulz, Jerry Weise Stillwater Energy Action Plan This Energy Action Plan was funded by and developed in collaboration with Xcel Energy's Partners in Energy. Partners in Energy shall not be responsible for any content, analysis, or results if Stillwater has made modifications to the plan. Stillwater Energy Action Plan TABLE OF CONTENTS Acknowledgements...................................................................................................................... i ExecutiveSummary................................................................................................................... iv Introduction................................................................................................................................ 2 Why We Want an Energy Action Plan.................................................................................... 2 Our Engagement & Outreach Process................................................................................... 3 WhereWe Are Now................................................................................................................... 4 CommunityDemographics..................................................................................................... 4 Population.......................................................................................................................... 4 EnergyUse and Savings........................................................................................................ 5 WhereWe Are Going................................................................................................................14 EnergyVision Statement.......................................................................................................14 FocusAreas..........................................................................................................................14 Residential Energy Efficiency............................................................................................15 Business Energy Efficiency...............................................................................................15 ReducingEnergy Burden..................................................................................................15 Renewable Energy Opportunities......................................................................................15 Community -wide Goals.........................................................................................................16 EnergyAction Plan Impact....................................................................................................17 How We Are Going To Get There.............................................................................................20 StrategiesOverview..............................................................................................................20 Core Strategies: Communications.........................................................................................21 Focus Area: Residential Energy Efficiency............................................................................22 Focus Area: Business Energy Efficiency...............................................................................24 Focus Area: Reducing Energy Burden..................................................................................25 Focus Area: Renewable Energy Opportunities......................................................................27 HowWe Stay On Course..........................................................................................................30 Appendix 1: Implementation Work Plan....................................................................................32 Appendix 2: Baseline Energy Analysis......................................................................................39 Appendix 3: Methodology for Measuring Success.....................................................................46 Appendix 4: Xcel Energy's Partners in Energy Planning Process..............................................51 Appendix 5: Glossary of Terms.................................................................................................55 Appendix 6: Implementation Memorandum of Understanding...................................................58 Stillwater Energy Action Plan iii -,ram STILLWATER ENERGY ACTION PLAN Stillwater community members collaborated with Xcel Energy's Partners in Energy program to create this Energy Action Plan at no cost to the City of Stillwater. The plan offers Stillwater residents, businesses, and the City a path forward to save energy and manage costs while avoiding carbon emissions. Our Energy Vision Stillwater's Energy Action Plan educates and inspires residents and businesses to engage in energy action. With a focus on saving energy, the plan aims to save the community money, reduce emissions, and increase energy resiliency while embracing Stillwater's historic character and preserving it for future generations. Energy Action Plan Impacts GHG The content of this plan is derived from a series of planning workshops I11wa,ter hosted by Xcel Energy's Partners in Energy. Thank you to the Stillwater Energy Action Team who contributed many hours of service to creating our vision, goals, and strategies for this plan. Estimated savings of $450,000 community - wide by the end of 2025. Avoid an additional 58% of energy -related greenhouse gas emissions relative to the baseline emissions levels by 2025 (that's like removing 205 gas - powered cars from the road for one year). Making Stillwater more energy resilient while embracing its historic character. C7 XcelEnergy° PARTNERS IN ENERGY An Xcel Energy Community Collaboration How We Are Going to Get There The City of Stillwater and its partners, community members, and volunteers will take actions identified in this plan to help us achieve our goal. We developed actionable strategies to reach all residents and businesses within four focus areas. • Residential Energy Efficiency • Business Energy Efficiency • Reducing Energy Burden • Renewable Energy Actions 1. Continuously design and implement communication and outreach campaigns based on energy goals, including increasing renewable energy, sharing income -qualified assistance, and supporting business energy efficiency. 2. Create a volunteer group of energy ambassadors to support the distribution of energy opportunities to residents. 3. Explore the feasibility of on -site solar for Stillwater municipal infrastructure. 4. Provide resources and education to support residents who want to install solar on their properties. 5. Share funding opportunities to defray energy costs for residents. 6. Collaborate with organizations to incorporate energy efficiency into business programs. 7. Increase energy efficiency in Stillwater municipal buildings and community institutions. Get Involved Visit stillwatermn.gov to read more about the Energy Action Plan and find ways you can be part of it. To learn how to help Stillwater achieve our energy goals, please contact Council Member Larry Odebrecht at lodebrecht@stillwatermn.gov. INTRODUCTION Photo: Greg Shulz Situated on the banks of the historic St Croix River, the city of Stillwater, Minnesota, shares a profound and symbiotic relationship with the Saint Croix National Scenic Riverway. This riverway, renowned for its breathtaking scenery and diverse recreational opportunities, forms a natural boundary and a scenic backdrop for Stillwater. From the early days of Joseph R. Brown's warehouse, which marked the beginning of Stillwater's journey as a county seat, to its transformation into a bustling lumber town, Stillwater has consistently adapted to changing times and needs. The spirit of innovation and adaptability that drove Stillwater's growth in the lumber era, particularly during the golden age marked by technological advancements such as gas lights, telephone service, and electric lights, is the same spirit fueling our Energy Action Plan. The development of this Energy Action Plan is a story of collaboration, diversity, and shared commitment. A dedicated group of citizens from all corners of our community came together to shape this vital initiative. Young advocates passionate about efficient resource use sat alongside seasoned professionals with years of practical experience. Business owners, residents, and representatives from various community sectors formed a "purple team," representing a wide range of political perspectives from the right and the left. This group contributed their insights, ensuring that every angle was considered. We sought practical, actionable solutions that would benefit our city as a whole. It was a process that highlighted the power of unity and the importance of incorporating a diverse array of ideas and viewpoints. This extensive collaboration results in an Energy Action Plan that demonstrates what we can achieve when we work together, regardless of political affiliation or personal beliefs. It's a plan born from a shared love for our city and a common desire to make Stillwater a better place for all. This plan is not just a document; it's a blueprint for action, reflecting our community's collective will and wisdom. Why We Want an Energy Action Plan In the spirit of Stillwater's innovative history, our approach to this Energy Action Plan is straightforward, action -oriented, and offers practical solutions. This plan is about managing Stillwater Energy Action Plan E energy, and it's also about being wise with our resources for the betterment of everyone in Stillwater. Here are some highlights of our journey so far, reflecting our city's approach to finding practical solutions: The installation of LED streetlights in 2016 was both an upgrade and a significant step toward more efficient energy use. The restoration of Lily Lake (once a main destination in the city) is a success story marked by decades of community effort, collaboration with government bodies, and innovative environmental solutions. Our involvement in initiatives like the Minnesota GreenStep Cities program from the League of Minnesota Cities reflects our commitment to exploring practical and effective energy solutions. The Energy Action Plan builds on these efforts, focusing on strategies that are economically sensible and beneficial for our city. We aim to enhance energy use to reduce costs and improve our city's operations and residents' lives. The plan strongly emphasizes pragmatic measures that can be quickly adopted and have a tangible impact. In crafting this plan, we focused on our diverse community's collective wisdom and input. Historically, our city has been a hub of diverse industries, from lumber and shingles to farm machinery and steam engines, demonstrating our ability to harness varied resources and opportunities. This collaboration has yielded innovative and grounded strategies that apply to the real world. We are looking at immediate solutions and laying the groundwork for long-term, sustainable energy improvements. By implementing these strategies, we aim to reduce the financial burden on our residents and businesses, making Stillwater an even more attractive place to live, work, and visit. It's about creating a balance where both our current needs and future aspirations are met through thoughtful and practical energy use. This plan is a collaborative achievement, reflecting the best of our community's spirit and a shared commitment to a thriving, efficient Stillwater. Our Engagement & Outreach Process The creation of this Energy Action Plan was an eight -month process to help support our community in characterizing its energy use, identifying our energy -related goals, and developing engaging strategies to guide change toward our energy future. Starting in July 2023, the Energy Action Plan was driven by a series of planning workshops held in the community with a planning team committed to representing local energy priorities in collaboration with the City of Stillwater and Xcel Energy Partners in Energy. By the numbers, we held 3 surveys, 5 workshops, and engaged 20 participants who represented residents, businesses, the City of Stillwater, Washington County, and all sides of the political spectrum. See Appendix 4: Xcel Energy's Partners in Energy Process for more information about the planning process and Xcel Energy Partners in Energy. Stillwater Energy Action Plan 3 WHERE WE ARE NOW Photo: Greg Shulz An integral part of the Partners in Energy planning process is reviewing historic energy data that informs our community's energy baseline. Xcel Energy provided data on energy use, energy conservation program participation and savings, and renewable energy participation and generation for Stillwater, as detailed in the following sections. See Appendix 2: Baseline Energy Analysis for a comprehensive picture of Stillwater's baseline energy data. Community Demographics Population As of 2021, Stillwater's population of almost 20,000 residents lived in approximately 8,000 housing units. With relatively low diversity, 6% of residents speak a language other than English, and 88% of residents identify as white. A poverty rate of 5.4% and a median household income of $98,000 make them a wealthier community compared to some of their peer cities. With 78% of its housing built before 2000, most Stillwater residents live in housing stock with significant opportunity for energy efficiency improvements because of age. Additionally, 24% of units in Stillwater are renter -occupied, presenting unique opportunities for energy efficiency measures targeted at renter -occupied units. Figure 1 shares the community demographic profile. Stillwater Energy Action Plan M Figure 1. Overview of Stillwater's community demographics' STILLWATER COMMUNITY DEMOGRAPHIC SNAPSHOT RH 4W rauk POPULATION MEDIAN HOUSEHOLD HOUSING UNITS 19,243 INCOME 8,005 $��' 000 MEDIAN AGE HOUSING BUILT BEFORE 42 POVERTY RATE 2000 5.4% 78% RACE 88% white MEDIAN HOUSING VALUE SINGLE-FAMILY HOMES 6% Two+ Races $325,400 84% LANGUAGE OTHER THAN RENTER -OCCUPIED ENGLISH UNITS 6% 24% 21 SOURCE: American Community Survey, 2021 5-year estimates Energy Use and Savings Premises Xcel Energy provides electricity and natural gas to Stillwater residents and businesses. In 2022, Stillwater consisted of 9,569 distinct utility premises, which are a unique combination of service address and meter. For residential customers, this is equivalent to an individual house or dwelling unit in a multi -tenant building. For business customers, it is either an individual businessor a separately metered portion of the business (which may be at the same address). Most Stillwater premises are residential, with a small number of commercial and industrial premises and a smaller portion of municipal premises rounding out the total (Figure 2). ' Source: U.S. Census Bureau American Community Survey, 2021 five-year estimates Stillwater Energy Action Plan 5 Figure 2. Total premises by sector, 2022 Residential 88% Municipa1i_W 1%I Premise Count 9,569 Commercial and Industrial 11% Grid Energy Use On average over the baseline period (2020-2022), the Stillwater community consumes 152 million kWh of electricity and 10.4 million therms of natural gas across all sectors per year. To compare electricity and natural gas consumption on a common measure of energy savings potential, total energy consumption was calculated using both electricity and natural gas consumption converted into British thermal units. Although the commercial and industrial sector only makes up 11% of premises, it accounts for over a third of total energy consumption. Commercial and industrial premises use significantly more energy on average per premise than residential premises, a typical pattern for cities like Stillwater. Figure 3. Average annual energy consumption by sector, 2020-2022 Municipal 4% Electricity Consumption Natural Gas Consumption Total Energy Consumption 152 million kWh Municipal 2% 10.4 million therms Municipal 3% 1.6 million MMBtu Stillwater Energy Action Plan 6 During the three-year baseline period (2020-2022), Stillwater's overall electricity consumption increased 1.8%. Electricity consumption in the residential sector decreased slightly by 0.8% during the three-year baseline, while commercial consumption increased by 4.1%, driving the overall increase (Figure 4). Stillwater's natural gas consumption increased across all sectors during the baseline period, with a total increase from 2020 of 13% (Figure 5). This correlates with an increase in heating degree days in 2022, indicating a colder winter and an increased demand for natural gas for space heating. Figure 4. Electricity consumption by sector, 2020-2022 Electricity Consumption N 180 c 0 g 160 140 120 L 100 Y 80 60 40 20 2020 2021 2022 Residential Commercial and Industrial =Municipal —o—CDD Figure 5. Natural gas consumption by sector, 2020-2022 Natural Gas Consumption 12 N 0 O 10 8 E 6 r 4 2 1200 1100 0 U a 1000 `or 900 0 0 0 U 800 11 8,000 2020 2021 2022 Residential =Commercial and Industrial =Municipal —o—HDD 7,750 7,500 0 2 7,250 m 0 7,000 rn 6,750 0 6,500 2 6,250 6,000 Stillwater Energy Action Plan 7 Energy Costs and Energy Burden During an average year, Stillwater spends an estimated $26 million on energy for both electricity Municipal 3% Commercial and Industrial 41% Residential 56% and natural gas (Figure 6 ). More than half of these costs are paid by residents, with total annual average energy costs at $14.6 million. A residential premise spends an average of almost $1,800 annually on electricity and natural gas. The commercial and industrial sector averages $10.9 million annually in energy costs. While costs fluctuate greatly for commercial and industrial premises based on size and industry, on average these premises spend just over $10,000 annually. Figure 6. Total average annual energy costs by sector, 2020-2022 Municipal 3% Commercialand Industrial 41% Residential 56% Stillwater Energy Action Plan 8 Table 1. Average annual energy costs by sector and fuel, 2020-2022 Sector Costs Gas Costs Premise Residential $9.5 million $5.1 million $1,800 Commercial & Industrial $8.5 million $2.4 million $10,100 Municipal $626,000 $162,000 $9,500 Energy burden is the percentage of income that residents spend on energy. A high energy burden is defined as greater than 6% of income, while a severe energy burden is greater than 10% of income.2 The Stillwater residents with the largest energy burden are those who own their homes and make 30% or less of the median income. This group spends up to 15% of their income on energy costs. The household data on the right side of Figure 7 shows that 3% of residents fall in this category, while 47% of residents are homeowners who make more than the area median income, a group with a 1% energy burden. Figure 7. Energy burden and household count by income and owner status3 Average Energy Burden As Percent of Income 16% 15% 14% a� 12% m 10% m 8% w 6% 5% 4% 4% 4% 3% 3% 2% 1% 1% 0% - 0.30% 30.60% 60-80% 80-100 % 100%+ Area Median Income ■ Owner Occupied ■ Renter Occupied Greenhouse Gas Emissions Number and Percent of Stillwater Households by Income and Owner Status 3500 47 %. 3125 3000 2500 2000 1500 1000 12%,762 8%,511 500 3%,222 8%,395 7%,457 6%,4-4%,236 3%,232 0 0-30% 30-60% 60-80% 80-100% 100%+ Area Median Income ■ Owner Occupied ■ Renter Occupied Greenhouse gas emissions are calculated for both electricity and natural gas consumption for all sectors in Stillwater (Figure 8).4 Stillwater's energy -related greenhouse gas emissions in 2022 amount to almost 102,000 metric tons of carbon dioxide equivalent (MTCO2e). Like total energy consumption, Stillwater's residential sector accounts for almost 60% of energy -related 2 APPRISE (Applied Public Policy Research Institute for Study and Evaluation). 2005. LIHEAP Energy Burden Evaluation Study. Washington, DC: HHS (Department of Health and Human Services). www.acf.hhs.gov/sites/default/files/ocs/comm_liheap_ energyburdenstudy_apprise.pdf. 3 Source: Department of Energy Low -Income Energy Affordability Data Tool. 4 Electricity emissions are calculated using Xcel Energy's preliminary and certified emissions factors for their Upper Midwest Fuel Mix for 2020, 2021, and 2022. Emissions factors used during the planning process may change as Xcel Energy completes third -party verification for its emissions intensities. See Table 12 for the emissions factors used to calculate Stillwater's energy -related emissions. Stillwater Energy Action Plan 9 greenhouse gas emissions. Emissions have risen by 9% between 2020 and 2022, with increases in every sector. Figure 9 breaks out the 2022 energy -related emissions by sector and fuel type. The largest proportion of emissions (37%) comes from natural gas in the residential sector, and in total, the residential sector generated 56% of Stillwater's energy -related greenhouse emissions while the commercial sector generated 41 % of emissions. Natural gas consumption made up the largest proportion of total emissions, adding up to 58% of all energy - related emissions. Figure 8. Energy -related greenhouse gas emissions, 2020-2022 120 a c 0 100 80 N 60 H 40 20 Greenhouse Gas Emissions 102 9A 2020 2021 2022 ❑Residential ❑Commercial and Industrial ❑Municipal Stillwater Energy Action Plan 10 Figure 9. Energy -related greenhouse gas emissions by sector and fuel type, 2022 2022 Greenhouse Gas Emissions (MTCO2e) Municipal Electric 2% Commerical and Industrial Gas 20% Total Emissions 101,931 Commerical and Industrial Electric 21% Municipal Gas 1% Residential Electric 19% Residential Gas 37% Renewable Energy Opportunities Stillwater residents and businesses use subscription programs and on -site options to support renewable energy (Table 2 and Table 3). In Stillwater, most renewable energy support is in the residential sector, where 677 residents receive renewable energy through subscription programs, equivalent to taking 313 gas -powered cars off the road for a year.' One hundred and fourteen residents have on -site solar installations. Fewer commercial and industrial customers participate in renewable energy offerings, with 13 renewable energy program subscribers and 11 on -site installations. However, commercial and industrial customers have larger subscriptions and installations per premise. As a result, commercial and industrial customers source more electricity from subscription renewable energy offerings, totaling 9.3% of sector electricity use, compared to 4.6% for the residential sector. Overall, there is potential to increase renewable energy use in Stillwater, with only about 7% of the community's electricity coming from renewable energy programs. The total excludes generation from on -site solar because those installations are behind the meter — that is, Xcel Energy is not able to track how much solar energy a household receives. 5 https://www.epa.gov/energy/greenhouse-gas-equivalencies-calculator Stillwater Energy Action Plan 11 Table 2. Xcel Ener v subscription renewable ener ro ram support, 2022 Residential Subscriber Count 548 1 Total Annual Electricity Subscribed (kWh) 2,119,000 4,900 SolarCommunity •- '- • ° Community • , , L SubscriberCount 128 12 Total Annual Electricity Subscribed (kWh) 1,131,000 7,038,000 Total-•y Subscription Renewable Energy Support Subscriber Count 677 13 Total Annual Electricity Subscribed (kWh) 3,250,000 7,043,000 Table 3. Xcel E rt, 20226 narnv Ffficinne-v Prnnrnm Pnrficinn inn and Rnvinnc Both residents and commercial and industrial premises participate in Xcel Energy's efficiency programs through which they can receive rebates for upgrading equipment and a building audit to understand their efficiency opportunities or manage their demand through rate savings programs. Participation in these programs results in energy savings for participants. Stillwater's residents and commercial and industrial premises saved an annual average of 1.2 million kWh and 72,700 therms during the baseline period by participating in Xcel Energy's efficiency programs (Table 4). Table 4. Average annual program participation and energy savings, 2020-2022 r-rvgrarn Oecwr Hverage r►nnuai r►verage MULAU Aty r►verage NdLUFai Participation Savings (kWh) Gas Savings (therms) Commercial & Industrial 1 ••: 1 Stillwater residents and businesses rely on a few key programs from Xcel Energy to help them improve efficiency (Table 5). The Residential Heating and Cooling rebate program, for which residents receive rebates for upgrading to more efficient equipment, had the most participants and resulted in the most savings, but programs like Refrigerator Recycling, a recycling rebate 6 Source: Xcel Energy Community Energy Report for Stillwater, 2022. Excludes on -site solar due to behind the meter electricity generation. Stillwater Energy Action Plan 12 program, and Efficient New Home Construction, an incentive program for builders to exceed local energy efficiency codes, also resulted in significant savings. In the commercial and industrial sector, the Lighting Efficiency and Small Business Lighting programs that offer audits and rebates for businesses to upgrade to more energy efficient lighting had the most participants and highest savings (Table 6). Table 5. Average annual participation in top residential programs, 2020-2022 Average Average Average Natural Annual Electricity Gas Savings Residential ProgramParticipation • Residential HVAC 415 142,079 50,133 Refrigerator Recycling 42 31,318 - Efficient New Home Construction 17 25,542 5,479 Home Energy Squad 18 16,814 612 Home Energy Savings Program 7 3,991 543 Stillwater Energy Action Plan 13 WHERE WE ARE GOING Photo: Greg Shulz Energy Vision Statement During the planning process, the Energy Action Team created a vision statement for this Energy Action Plan. This statement guided the planning process and reflects the intention of the community. Focus Areas To achieve a community -wide commitment to energy stewardship, the Energy Action Team identified the following focus areas to prioritize strategies and resources. These focus areas were chosen to provide a holistic approach to energy stewardship, while also heeding the need to conserve energy, switch to electricity when possible, and power the energy we use with renewables. Many of the strategies advance Demand Side Management (DSM) programs, Stillwater Energy Action Plan 14 which are voluntary modifications of consumer demand for energy through various methods, including education and financial incentives. It was important to the Energy Action Team to educate the community about not only increasing energy efficiency, but also conserving energy. With new incentives coming to communities from the federal Inflation Reduction Act, and new utility programs delivered as part of the state of Minnesota's Energy Conservation and Optimization Act (ECO), the future of electrification will be more affordable and available to residents and businesses looking to make the switch. Tactics will include education and recommendations for switching to electrified appliances. Powering homes and businesses in Stillwater with renewable energy is the next crucial step to reducing greenhouse gas emissions. Residential Energy Efficiency • This focus area will support residents to conserve energy through energy efficiency projects, behavior change, and Demand Side Management (DSM) program participation. • The residential sector consists of living quarters for private households in dwellings from one to four units. Business Energy Efficiency • This focus area will support businesses to conserve energy through weatherization of their buildings and DSM program participation. • The commercial and industrial sector consists of service -providing facilities; Federal, State, and local governments; some multi -family housing; and other private and public organizations like schools or medical facilities. Reducing Energy Burden • This focus area will support income -qualified residents by offering information about energy assistance programs, and help them save energy and money through energy efficiency programs and behavior changes. • Energy burden is the percentage of gross household income spent on energy costs. High energy burden is defined by the American Council for an Energy -Efficient Economy (ACEEE)$ as spending more than 6% of your income on energy. Renewable Energy Opportunities • This focus area will help increase renewable energy support in Stillwater, with access to both wind and solar energy to power homes and businesses. • Renewable energy can be accessed through utility subscription programs, community solar gardens, or on -site solar. 8 https://www.aceee.org/energy-burden Stillwater Energy Action Plan 15 Community -wide Goals The Energy Action Team set goals during the planning process by deciding which metrics were important to measure, reviewing the community's energy baseline data to discuss ambition and feasibility, and constructing a timeline to achieve these goals. Goals are measured against the 2020-2022 baseline period. The impact of our community -wide goal will help Stillwater reduce an additional 900 MTCO2e by the end of 2025 compared to business -as -usual. The energy -related greenhouse gas emissions are from electricity and natural gas. It includes the greenhouse gas emissions avoided from both energy efficiency and renewable energy program participation in Stillwater and grid decarbonization by the utility. Stillwater's greenhouse gas avoidance is equivalent to removing 205 passenger vehicles from the road for a year.' Five-vear Goal The Energy Action Team wanted to include another goal that set a more distant timeline of five years. We will use the following targets to measure success through the end of 2028, which will be measured against the 2020-2022 baseline. The impact of the five-year goal will help Stillwater achieve a reduction of an additional 2,219 MTCO2e by the end of 2028 compared to business -as -usual. The five-year goal savings are cumulative, meaning they include the savings from the two-year goal. The percentage of avoided emissions is at 58% for the two-year goal and 54% when extended to five years. The ' U.S. Environmental Protection Agency Greenhouse Gas Equivalencies Calculator, https://www.epa.gov/energy/greenhouse-gas-equivalencies-calculator Stillwater Energy Action Plan 16 energy saved will stay the same year over year, but the energy grid is getting cleaner every year, which results in avoided emissions. Stillwater's greenhouse gas avoidance is equivalent to removing 494 passenger vehicles from the road for a year. Energy Action Plan Impact To visualize the electricity and natural gas savings from the goals, Figure 10 and Figure 11 show the business -as -usual scenario with the goal impact. The business -as -usual scenario shows what will happen in Stillwater if we continue to operate the same as in years past. We would still see savings from program participation based on historic data. The navy blue wedge shows the impact the Energy Action Plan will have on electricity and natural savings in the community. Figure 10. Electricity savings from Energy Action Plan impact through 2025 4, 500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 6/2024 Cumulative Electricity Savings 12/2024 6/2025 12/2025 ■ Stillwater Goal ■ Business as Usual Stillwater Energy Action Plan 17 Figure 11. Natural gas savings from Energy Action Plan impact through 2025 Cumulative Natural Gas Savings 250,000 200,000 150,000 E v *' 100,000 50,000 0 6/2024 12/2024 6/2025 12/2025 ■ Stillwater Goal ■ Business as Usual Stillwater's goals will also impact the energy -related greenhouse gas emissions, as shown in Figure 12. The plan will avoid an additional 58% of greenhouse gas emissions by the end of 2025, which includes savings from electricity, natural gas, and renewable energy. Looking ahead to the end of 2028, we see even more avoided greenhouse gas emissions from grid decarbonization and plan impact. (In a quirk of the data, the percent avoided is slightly lower [54% vs. 58%], but the overall savings are greater.) Figure 12. Stillwater's avoided greenhouse gas emissions based on community -wide goal, 2024-2025 Cumulative Greenhouse Gas Emissions Avoided 3,000 2,500 2,000 a� N U 1,500 H 1,000 500 0 6/2024 12/2024 6/2025 12/2025 ■ Stillwater Goal ■ Business as Usual Stillwater Energy Action Plan 18 Figure 13. Stillwater's avoided greenhouse gas emissions, 2024-2028 7000 6000 5000 N 4000 O v 3000 2000 1000 0 Cumulative Greenhouse Gas Emissions Savings 2023 2024 2025 2026 2027 2028 � Stillwater Goal � Business as Usual — — 2025 Target Stillwater Energy Action Plan 19 HOW WE ARE GOING TO GET THERE Photo: Dale Peterson The following section outlines the implementation work plan, including focus areas, strategies, and tactics to help achieve Stillwater's goals. These initiatives will be a collaboration between the City of Stillwater and Partners in Energy, Xcel Energy, and the Energy Action Team. Each focus area has background information, three to four strategies, and specific tactics describing the actions we will take. Additionally, the Energy Action Team identified resources to support our work are listed at the end of this section. For a more detailed work plan with a timeline and responsibilities, see Appendix 1: Implementation Work Plans. The Energy Action Team, composed of volunteers, developed these strategies by considering the unique strengths and abilities of the Stillwater community. Taken as a whole, these strategies represent an effort to use energy more efficiently, reduce greenhouse gas emissions, and support renewable sources of energy (including electrifying equipment when possible), while heeding the cost of energy and its impact on low-income members of the Stillwater community. Strategies Overview Core Strategies: Communications 1. Add a page to the City of Stillwater website with comprehensive information on Energy Action Stillwater's plan. 2. Create and implement communication plans tailored to individual strategies and focus areas. Focus Areas Residential Energy Efficiency 3. Create a volunteer group of energy ambassadors that can support the distribution of energy opportunities to residents. 4. Share energy resources at community events in Stillwater. 5. Design and implement energy efficiency outreach and education campaigns for homeowners. Stillwater Energy Action Plan 20 6. Design and implement energy efficiency outreach and education campaigns for renters in multi -family buildings and property owners. Business Energy Efficiency 7. Design and implement a multi -pronged outreach campaign to businesses to increase energy efficiency, with one prong tailored to building owners and another tailored to businesses that rent. 8. Collaborate with community organizations to incorporate energy efficiency into business programs. 9. Review, analyze, and possibly implement energy efficiency practices in Stillwater municipal buildings and community institutions. Reducing Energy Burden 10. Design and implement a campaign to connect residents with income -qualified programs to increase their energy efficiency and save money. 11. Share funding opportunities to defray energy costs for residents. 12. Partner with community leaders, organizations, and schools to reach people who need support. Renewable Energy Opportunities 13. Design and implement renewable energy outreach campaigns for residents to increase renewable energy support. 14. Explore the feasibility of on -site solar for Stillwater municipal infrastructure. 15. Provide resources and education to help residents install on -site solar on their properties. Core Strategies: Communications The Energy Action Team identified communicating with Stillwater residents and businesses as the foundation of the Energy Action Plan. Many programs and opportunities already exist for Stillwater community members to take action, and to communicate these opportunities. Communications Strategy 1: Develop communications strategies and materials for all focus areas: Residential Energy Efficiency, Business Energy Efficiency, Reducing Energy Burden, and Renewable Energy. We will create targeted outreach campaigns to audiences across relevant platforms. These will include outreach on renewable energy opportunities, access to income -qualified energy programs, business energy efficiency programs, and more. Energy Action Team member volunteers with specific expertise in communications (the communications team), will lead these efforts. Communications Strategy 2: Develop an Energy Action Hub page on the City of Stillwater's website. We will consolidate the information and opportunities to take energy action in a single place on the City of Stillwater's website. Creating a central resource will make it easier and more straightforward for Stillwater community members to learn about and access this info. The content will be developed primarily by Partners in Energy, with oversight by Council Member Odebrecht and City of Stillwater staff. Stillwater Energy Action Plan 21 Communication Channels & Trusted Messengers The Energy Action Team identified these communications channels and trusted messengers in Stillwater that can be leveraged throughout implementation. • Newsletters: Washington County Newsletter, church newsletters, City of Stillwater email bulletin • Local Media: Gazette, Pony Express • Social Media: Facebook (City of Stillwater, various groups) • City Events: Summer Tuesdays, Winterfest, Lumberjack Days, Night to Unite, Harvest Fest, Chalk Downtown, Art Alley, Da Vinci Fest • Sustainable Stillwater • Public library • HOAs • Chamber of Commerce • Leadership in the Valley • Rotary Club • Stillwater Police Department and Stillwater Fire Department • Churches and faith communities • Local business owners • Valley Outreach Focus Area: Residential Energy Efficiency The Energy Action Team identified residential energy efficiency as a main priority of the plan. They liked that it represented the interests of many different community members. Whether a resident wants to manage their energy costs or avoid greenhouse gas emissions, energy efficiency can be a point of access for them. Residential energy use comprises 58% of Stillwater's total energy consumption, so residents have a role to play in using energy more efficiently (Figure 14). Figure 14: Stillwater total energy consumption Total Energy Consumption Municipal 3% 1.6 million MMBtu Residents will have different needs and challenges around this issue, so strategies are tailored to homeowners and renters. All these strategies are designed to minimally impact Stillwater staff Stillwater Energy Action Plan 22 capacity and the City coffers, prioritizing volunteer and Partners in Energy resources when possible. Strategy 1: Create a volunteer group of energy ambassadors that can support distribution of energy opportunities to residents. We will tap into the clear excitement for energy action in the Stillwater community by forming a volunteer group of people who want to learn more about energy programs and spread these programs to their peers. This effort will be led by Energy Action Team members, with support from Partners in Energy. Our goal is to inspire energy action without adding to the City of Stillwater staff's considerable workloads. 1A: Create a contact list and outreach efforts to invite people to volunteer. 1 B: Partner with Community Threads, Valley Outreach, business groups, and faith organizations to perform outreach to the community for volunteers. 1 C: Create the structure for the volunteer group and levels of engagement. 1 D: Create a toolkit for volunteers to use at events and share with neighbors and friends. Strategy 2: Share energy resources at community events in Stillwater. Stillwater has an abundance of in -person events, each of which is an opportunity to connect directly with residents. This strategy intends to inform residents of the many opportunities they have to save energy (often with little or no expense). Outreach will include printed materials developed with support from Partners in Energy, and volunteers from the Energy Action Team will be present at the events. 2A: Create a list of potential organizations to connect with and table at their events. 213: Review City, Chamber of Commerce, and neighborhood event schedules for the year and decide which events to attend with an energy resource table. 2C: Create flyers, posters, and talking points for the community to engage in energy efficiency. 2D: Share incentives and giveaways to make energy efficiency fun. Strategy 3: Design and implement energy efficiency outreach and education campaigns for homeowners. To connect Stillwater residents to utility and other energy efficiency programs, we will design an outreach campaign tailored to Stillwater homeowners. Designed in concert with other relevant actions, this strategy will meet homeowners where they are to inspire them to take energy action. An Energy Action Team member with communications expertise will lead this strategy with support from Partners in Energy. 3A: Add residential energy efficiency information to the City website. Present a range of options, from quick wins to large projects and funding resources. Stillwater Energy Action Plan 23 3B: Use different forms of communication to reach all demographics, including printed letters, postcards, and newsletters, and digital outreach via social media, e-newsletters, and website. 3C: Create a guide for neighborhoods that might have similar housing stock using examples of common problems and energy efficiency projects. Strategy 4: Design and implement energy efficiency outreach and ecliwatinn campaigns for renters in multi-familv buildings and propertv owners. Renters have different opportunities for and challenges with implementing energy efficiency measures than homeowners. We will design an outreach and education campaign tailored specifically to renters to connect them to relevant programs. Like the homeowner outreach campaign, this effort will be led by an Energy Action Team member with communications expertise and will be supported by Partners in Energy. 4A: Use different forms of communication to reach property owners including printed letters and postcards, and digital outreach. 4B: Create outreach materials that detail behavior changes for renters to save energy and opportunities for programs in which renters can participate. Focus Area: Business Energy Efficiency Stillwater has a robust business community with an interest in energy efficiency and sustainability, as evidenced by the Stillwater Green Business Directory. Team members from the business community indicated that outreach to businesses tailored to their needs could impact their energy use while improving businesses' energy bills. While businesses make up only 11 % of premises in Stillwater, they use 39% of the energy consumed in Stillwater. This disproportionate rate of consumption is typical of cities like Stillwater, and it represents a significant opportunity for energy savings in the business community. This focus area also includes municipal operations. City of Stillwater facilities make up 3% of total energy used in the community. Team members encouraged the City to lead by example and take energy action in its own infrastructure. Strategy 5: Design and implement a multi -pronged outreach campaign to businesses to increase energy efficiency, with one prong tailored to building owners and another tailored to businesses that rent. Businesses of all sizes have distinct challenges and opportunities to access energy efficiency programs. This strategy will connect with businesses at whatever level of engagement works for them to inform them of the ways energy efficiency can benefit them. Partners in Energy will drive the content, while Energy Action Team members with Communications will drive the outreach with support from the City Lead. As with all outreach, no communications will go out without review and approval by Xcel Energy. 5A: Create outreach materials and language that educate businesses about the benefits of improving energy efficiency. 5B: Join business meetings and gatherings to share information in person. (Green Business Council, Chamber of Commerce) Stillwater Energy Action Plan 24 5C: Find champions in the business community and highlight successful business stories as examples in marketing. 5D: Go door-to-door to businesses to educate them about energy efficiency audits and offer recommendations for projects. 5E: Create a friendly competition to engage in energy efficiency through recognition of businesses that complete projects. Strategy 6: Collaborate with organizations to incorporate energy efficiency into business programs. Stillwater has a robust ecosystem of organizations that are invested in energy, sustainability, and/or town character. This strategy leverages these dedicated organizations to connect businesses with resources that can save them energy and money. This effort will be led by Partners in Energy and Energy Action Team members, with support from the City Lead. 6A: Explore incorporating energy efficiency measures into the Green Business Directory. 6B: Connect with the Heritage Preservation Commission to build buy -in for acceptable energy efficiency upgrades and share case studies of successful projects. 6C: Present to Downtown Business Forum about energy efficiency programs and opportunities to save energy and money. 6D: Partner with the Chamber of Commerce to share information about funding and incentives for businesses to complete energy efficiency projects. Strategy 7: Review, analyze, and possibly implement energy efficiency practices in ,tillwater municipal buildings and community institutions. The City of Stillwater can lead by example by exploring and implementing energy efficiency programs in its own buildings. This approach focuses on programs that are affordable and easy to implement and that will reduce energy use and costs for the City. The City Lead will head up this strategy with support from Partners in Energy and City staff. 7A: Review existing energy efficiency reports from energy audits of municipal buildings. 7B: Recommend building energy audits to assess opportunities for increasing energy efficiency in schools, churches, and municipal buildings. 7C: Communicate funding opportunities for nonprofits and public buildings to support projects. 7D: Once projects are complete, share successes with the community to act as a leader on energy. Focus Area: Reducing Energy Burden There are families and individuals in Stillwater who have a high energy burden (that is, who spend more than 6% of their income on utility bills). We want to connect them with programs that can defray their energy costs while increasing energy efficiency for our community. Energy burden in Stillwater is higher for homeowners than for renters (Figure 15). Focusing on energy burden may also help Stillwater access state and federal funding for energy efficiency upgrades. Stillwater Energy Action Plan 25 Figure 15: Average energy burden in Stillwater as a percent of income10 16% 14% c 12% m 10% rn `w Lj 8% 6% 4% 2% 0% Average Energy Burden Percent of Income 0-30% 30-60% 60-80% 80-1000/6 1000A+ Area Median Income ■ Owner Occupied ■ Renter Occupied Strategy 8: Design and implement a campaign to connect residents with income -qualified programs to increase their energy efficiency and save money. Energy burdened residents have a unique set of challenges, and some programs can improve their situations. This strategy will help residents access those programs with targeted outreach. Partners in Energy will lead this strategy with outreach support from the communications team. 9A: Use data mapping to identify renters and income -qualified households that are more likely to require assistance. 913: Create postcards and flyers that share information that emphasizes how to take the first step and make it easy to access. 9C: Translate relevant materials into multiple languages to include all residents. Strategy 9: Share funding opportunities to defray energy costs for residents. While programs exist to support income -qualified residents facing high energy burden, they aren't always well known. This strategy raises awareness of non -utility funded resources. Partners in Energy will create content for this campaign, while the communications team implements the campaign. Organizations from Strategy 10 will also play a role. 9A: Create a resource hub on the City website that includes information on federal and state incentives, tax credits, and rebates for energy efficiency projects. Include up-to-date information on the Inflation Reduction Act funds and how to access them. 10 Low -Income Energy Affordability Data (LEAD) Tool, energy.gov Stillwater Energy Action Plan 26 913: Create materials to distribute at community events that share how to lower energy bills. Strategy 10: Partner with community leaders, organizations, and schools to reach people who need support. We recognize that other organizations have expertise in reaching residents who may qualify for low-income energy support programs. This strategy leverages that expertise by finding and connecting with organizations that may have goals that overlap with or sit adjacent to ours. The Energy Action Team will lead in identifying these groups, with support from Partners in Energy. 10A: Identify food shelves, nonprofits, and schools as possible partners. 10B: Use joint communication channels and events to share resources. 10C: Remove barriers to attend events like providing childcare, meals, and transportation. Focus Area: Renewable Energy Opportunities The Energy Action Team felt there was significant interest among Stillwater community members to support renewable sources of energy. Table 7 shows only 3% of Stillwater's residential electricity and 0.01 % of commercial electricity is sourced through subscription programs. There is a massive opportunity for Stillwater community members who want to reduce their greenhouse gas emissions to do so. In addition to Xcel Energy's goal to reduce carbon emissions from electricity by 80% on the way to delivering 100% carbon -free electricity by 2050, Stillwater residents, businesses, and City facilities can explore ways to access renewable energy that suits their resources, capacity, and goals. Stillwater Energy Action Plan 27 Table 7: Utility renewable ener, v program participation in Stillwater" Re ,sidential Commercial Xcel Energy & Subscriber Count 554 1 Total Annual Electricity Subscribed (kWh) 2,221,000 4,875 Percent of Sector Xcel Energy Electricity Use 3% 0.01 % Community Solar Gardens — Solar*Rewards'�'Community Subscriber Count 128 12 Total Annual Electricity Subscribed (kWh) 1,132,300 8,844,200 On -site Solar — Solar*Rewards' and Net -Metering Participant Count 114 11 Total Electric Capacity (kW) 968 283 Strategy 11: Design and implement renewable energy outreach campaigns to residents to increase renewable energy support. Numerous utility programs exist to support residents receiving their energy from renewable sources, both in on- and off -site arrangements. This strategy raises awareness of these programs while meeting residents at their level of need and interest. This strategy will be led by Partners in Energy and the communications team, with support from the Energy Action Team. 11 A: Educate about utility subscription programs via local media, social media, and City communication channels and the upsides of not having the physical infrastructure on site. 11 B: Account for the wide range of renewable energy products to help residents make an informed choice. Strategy 12: Explore the feasibility of on -site solar for Stillwater municipal infrastructure. With state and federal incentives coming online, there is potential for cities to access funding for solar infrastructure in their facilities. This strategy will explore the funding opportunities and suitability for Stillwater to place cost-effective solar arrays on its buildings. Partners in Energy will lead on this strategy to identify accessible options, with support from the City Lead and Energy Action Team members and input from City staff. " Xcel Energy Partners in Energy 2022, Xcel Energy Stillwater Community Energy Report 2021 Stillwater Energy Action Plan 28 12A: Work with a third party to assess physical infrastructure to identify buildings that could support solar arrays and conduct solar suitability analysis. 1213: Issue RFP or other process to identify solar installers and costs for capital planning. Strategy 13: Provide resources and education to support residents to install on -site solar on their properties. Our workshop process uncovered significant interest in installing on -site solar among Stillwater residents, and expertise from residents who already installed it. This strategy will connect that expertise and interest. An Energy Action Team member and Partners in Energy will lead this strategy, with support from the Energy Action Team and the communications team. 13A: Use solar suitability applications and mapping to determine if certain areas of the city are ready for solar. 1313: Review Stillwater codes that impact on -site solar. 13C: Create materials (both digital and print) that raise awareness of homes suitable for solar and the steps to installation. 13D: Share the funding and incentives available to lower the cost of on -site solar. Stillwater Energy Action Plan 29 X HOW WE STAY ON COURSE This Energy Action Plan is a living document. Goals and strategies will be assessed and refined as needed based on data and community staff capacity. Data and Reporting Partners in Energy will provide biannual progress reports with metrics of success and overall progress toward goals for Xcel Energy rebates and programs. These reports will be available publicly and shared with both the community and Energy Action Team. If available, ad -hoc participation reports for Figure 16. Actions and Tracking specific Xcel Energy programs (e.g., Home Energy Squad) can be provided to measure success of campaigns and to determine if we need to change course. Project Management and Tracking Partners in Energy will host regular project management check -in calls with the City Lead to ensure we stay on course to achieve our strategies. If necessary, an implementation check -in meeting with the Energy Action Team or relevant members can be convened to assess progress toward goals and discuss strategy refinement. Stillwater Energy Action Plan 30 Energy Action Team Commitment Implementing the strategies outlined in this plan will require leadership and collaboration among the City of Stillwater, members of the Energy Action Team, community representatives, and Xcel Energy. City of Stillwater The City of Stillwater will provide a primary point of contact for implementation. Throughout the planning phase that point person has been City Council Member Larry Odebrecht, and he will continue to serve as the point person as long as he is willing. In the event that council member Odebrecht cannot continue as the community lead, a City staff member will take on that role. The City commits to leveraging existing communications channels and community connections to promote the Energy Action Plan. In addition, the City of Stillwater will lead strategies specific to City -owned buildings. Energy Action Team The Energy Action Team formed to create this plan will support implementation by serving as community connectors to their networks, promoting Stillwater's energy vision, encouraging participation in programs and outreach campaigns, and sharing success stories. When relevant, members will serve as partners and leaders in strategies targeting residents and businesses. Energy Action Team members may be invited to project management calls or other check -in meetings to ensure strategies are implemented successfully. Xcel Energy In addition to data reporting, project management and implementation tracking, Xcel Energy commits to supporting the first 18 months of implementation, including marketing and communications support and program expertise. Xcel Energy will also provide a dedicated community facilitator to serve as a primary point of contact. Partners in Energy digital resources, including webinars, community online portal, and events, will be available to the Stillwater team. After the first 18 months of implementation, Xcel Energy will continue to provide ad -hoc support and data to Stillwater. Stillwater Energy Action Plan 31 APPENDIX 1: IMPLEMENTATION WORK PLANS This appendix will serve as a draft work plan for the City of Stillwater and Partners in Energy. It provides additional details for each strategy: who will be primary implementer, who will support, and the specific tactics and timelines. All communications will be reviewed and approved by Xcel Energy before being circulated. Abbreviations used in this plan: City: City of Stillwater Council Member Larry Odebrecht, City Administrator Joe Kohlmann, or officials designated by them Comms: Communications Team (a set of volunteers from the Energy Action Team) Team: Energy Action Team volunteers who participated in the Partners in Energy planning process RE: Partners in Energy Core Strategies: Communications Strategy Tactic Primary Support Q2 Q3 Q4 Q1 Q2 Q3 '24 '24 '24 '25 '25 '25 Strategy 1: Develop communications strategies and materials for all focus areas: Residential Energy Efficiency, Business Energy Efficiency, Reducing Energy Burden, See other focus areas Comms PiE Renewable Energy. Xcel Energy will review and approve all communications before they are circulated. Strategy 2: Develop an Energy Action Hub page on the City of See other focus areas PiE City Stillwater's website. Stillwater Energy Action Plan 32 Focus Area: Residential Energy Efficiency Strategy Tactic Primary Support Q2 Q3 Q4 Q1 Q2 Q3 '24 '24 '24 '25 '25 '25 Strategy 3: Create a volunteer 3A: Create a contact list and outreach efforts to group of energy ambassadors that invite volunteers. (Xcel Energy will review and PiE Team & can support distribution of energy approve all outreach materials before they are City opportunities to residents. circulated). 313: Partner with Community Threads, Valley Outreach, business groups, and faith organizations PiE Team to perform outreach to community for volunteers. 3C: Create structure of volunteer group and levels Team PiE of engagement. 3D: Create a toolkit for volunteers to use at events PiE Team, and share with neighbors and friends. City Strategy 4: Share energy 4A: Create a list of potential organizations to resources at community events in connect with and table at their events. Team City, PiE Stillwater. 4B: Review City, Chamber of Commerce, and Neighborhood event schedules for the year and Team PiE, City decide which events to attend with an energy resource table. 4C: Create flyers, posters, and talking points for the community to engage in energy efficiency. Comms, PiE Team Stillwater Energy Action Plan 33 4D: Share incentives and giveaways to make energy fun. Team PiE, City Strategy 5: Design and implement 5A: Add residential energy efficiency information to energy efficiency outreach and City website. Present range of options, from quick RE City education campaigns for wins to large projects and funding resources. homeowners. 513: Use different forms of communication to reach all demographics, including printed letters, Comms PiE postcards, and newsletters, and digital outreach via social media, e-newsletters, and website. 5C: Create a guide for certain neighborhoods that might have similar housing stock that feature RE Comms, examples of common problems and energy City efficiency projects. Strategy 6: Design and implement energy efficiency outreach and 6A: Use different forms of communication to reach education campaigns for renters in property owners including printed letters and Comms PiE, City multi -family buildings and property postcards, and digital outreach. owners. 613: Create outreach materials that share behavior changes for renters to save energy and RE Comms, opportunities for programs in which renters can City participate. Stillwater Energy Action Plan 34 Focus Area: Business Energy Efficiency Strategy Tactic Primary Support Q2 Q3 Q4 Q1 Q2 Q3 '24 '24 '24 '25 '25 '25 Strategy 7: Design and implement a multi -pronged outreach 7A: Create outreach materials and language that campaign to businesses to educates about the benefits of making increase energy efficiency, with improvements that could be a selling point in the Comms RE one prong tailored to building future. owners and another tailored to business that rent. 7B: Join business meetings and gatherings to share information in person. (Green Business Team RE Council, Chamber of Commerce) 7C: Find champions in the business community City, and highlight successful business stories as Team, RE examples in marketing. Comms 7D: Go door-to-door to businesses to share about energy efficiency audits and recommendations for Teams PiE, City projects. 7E: Create a friendly competition to engage in PiE, energy efficiency by recognizing businesses that City Teams complete projects. Strategy 8: Collaborate with 8A: Explore incorporating energy efficiency organizations to incorporate measures into Green Business Directory. City ME energy efficiency into business programs. Stillwater Energy Action Plan 35 8B: Connect with Heritage Preservation Commission to build buy -in for acceptable energy City PiE efficiency upgrades and share case studies of success stories. 8C: Present details about energy efficiency programs and opportunities to save energy and Team PiE money to Downtown Business Forum. 8D: Partner with the Chamber of Commerce to share information about funding and incentives for City PiE businesses to complete energy efficiency projects. Strategy 9: Review, analyze, and possibly implement energy 9A: Review existing energy efficiency reports from City PiE efficiency practices in Stillwater energy audits of municipal buildings. municipal buildings and community institutions. 9B: Recommend building energy audits to assess opportunities for increasing energy efficiency in City PiE schools, churches, and municipal buildings. 9C: Communicate funding opportunities for City, nonprofits and public buildings to support projects. PiE Team 9D: Once projects are complete, share successes Comms PiE with community to act as a leader on energy. Stillwater Energy Action Plan 36 Focus Area: Reducing Energy Burden Strategy Tactic Primary Support Q2 Q3 Q4 Q1 Q2 Q3 '24 '24 '24 '25 '25 '25 Strategy 10: Design and implement a campaign to connect 10A: Use mapping to identify renters and income - residents with income -qualified qualified households that are more likely to require PiE City programs to increase their energy assistance. efficiency and save money. 1013: Create postcards and flyers that explain how PiE Comms to take the first step and make it easy -to -access. 10C: Translate materials into multiple languages to PiE Comms include all residents. 11 A: Create a resource hub on City website that Strategy 11: Share funding includes information on federal and state opportunities to defray energy incentives, tax credits, and rebates for energy PiE City, costs for residents. efficiency projects. Include up-to-date information Comms on the Inflation Reduction Act funds and how to access them. 11 B: Create materials to distribute at community PiE Team events that share how to lower energy bills. Strategy 12: Partner with community leaders, 12A: Research food shelves, nonprofits, and Team City, PiE organizations, and schools to schools as possible partners. reach people who need support. 1213: Use joint communication channels and events to share resources. Comms PiE, City Stillwater Energy Action Plan 37 Focus Area: Renewable Energy Opportunities Strategy Tactic Primary Support Q2 Q3 Q4 Q1 Q2 Q3 '24 '24 '24 '25 '25 '25 Strategy 13: Design and implement 13A: Share details about utility subscription renewable energy outreach programs and the benefits of not having the Comms, campaigns to residents to increase Physical infrastructure on site via local media, PiE City renewable energysupport. pp social media, and City communication channels. 1313: Account for the wide range of renewable Comms, energy products and their effectiveness to help PiE City residents make an informed choice. Strategy 14: Explore feasibility of on- 14A: Work with a third party to assess physical site solar for Stillwater municipal infrastructure to identify buildings that could PiE, City Team infrastructure. support solar arrays and conduct solar suitability analysis. 1413: Issue RFP or other process to identify City PiE solar installers and costs for capital planning. Strategy 15: Provide resources and 15A: Use solar suitability applications and education to support residents to mapping to determine if certain areas of the PiE Comms , I install on -site solar on their city are ready for solar. Team properties. 1513: Review Stillwater codes that impact on- City PiE site solar. 15C: Create materials (both digital and print) Comms, that raise awareness of homes suitable for PiE City solar and the steps for installation. 15:D: Share the funding and incentives PiE City, available to reduce the cost of on -site solar. Comms Stillwater Energy Action Plan 38 loss l� I Sparkline Charts ��. Chan ea. Ghan Easy Pie Charts 25, 50% 75 APPENDIX 2: BASELINE ENERGY ANALYSIS Data was provided by Xcel Energy for all Stillwater premises for 2020-2022. Xcel Energy provides electric and natural gas service to the community. The data helped the Energy Action Team understand Stillwater's energy use and opportunities for energy conservation and renewable energy. Data included in this section establishes a baseline against which progress toward goals will be compared in the future. Electricity and Natural Gas Premises Most Stillwater premises are residential. Of the 9,569 distinct premises in Stillwater in 2022, 88% (8,393) are residential, 11 % (1,092) are commercial and industrial, and the remaining 1 % are municipal buildings (84). Table 8. Premise counts by sector, 2020-2022 Residential 8,272 8,355 8,393 8,340 Commercial & Industrial 1,078 1,085 1,092 1,085 Municipal 82 82 84 83 Electricity and Natural Gas Consumption and Trends by Sector On average, the Stillwater community consumes 152 million kWh of electricity and 10.4 million therms of natural gas across all sectors per year. Total energy consumption increased by 9.4% over the baseline period, which can be attributed to a large 13.3% increase in natural gas consumption and more modest increase in electric consumption. Stillwater Energy Action Plan 39 Table 9. Annual Electricity energy consumption by sector by fuel type, Residential 70,906,564 2020-2022 2022 Average 73,030,775 70,351,917 71,429,752 (kWh) Commercial & Industrial 73,079,255 76,319,790 76,040,120 75,146,388 Municipal 5,659,811 5,681,245 5,855,840 5,732,299 Total 149,645,630 155,031,810 152,247,877 152,308,439 Natural Residential 6,431,308 6,407,075 7,162,291 6,666,891 Gas Commercial & Industrial 3,291,834 3,375,488 3,808,475 3,491,932 (therm) Municipal 198,482 229,820 271,432 233,245 Total 9,921,624 10,012,383 11,242,198 10,392,068 Total Residential 885,064 889,889 956,270 910,407 (MMBtu) Commercial & Industrial 578,530 597,952 640,296 605,593 Municipal 39,159 42,366 47,123 42,883 Total 1,502,753 1,530,207 1,643,690 1,558,883 Total energy consumption during the baseline period varied in each sector consistent with variation in weather. Hotter summers (those with more cooling degree days) and colder winters (those with more heating degree days) had higher energy consumption. For example, of the three years considered, Stillwater's natural gas consumption was at its highest level in 2022, which was the coldest year with the most heating degree days. Table 10. Coolinq de ree and heatinq degree days, 2020-2022 Cooling Degree Days 2022 950 1,184 1,049 Heating Degree Days 7,128 6,678 7,812 Greenhouse Gas Emissions and Trends Stillwater's overall greenhouse gas emissions increased from 2020-2022, growing by over 4% each year. To calculate Stillwater's energy -related emissions, preliminary and certified emissions factors from Xcel Energy's Upper Midwest Fuel Mix, and a standard emissions factor for natural gas emissions, were used. As Xcel Energy completes third -party verification, the emissions factors used during the planning process to estimate greenhouse gas emissions (Table 12) may change slightly. Stillwater Energy Action Plan 40 Table 11. Energy -related greenhouse gas emissions in MTCO2e, Electricity Residential 19,362 2020-2022 2022 Average 20,903 19,530 19,932 Commercial & Industrial 19,955 21,844 21,109 20,969 Municipal 1,545 1,626 1,626 1,599 Total 40,863 44,373 42,264 42,500 Natural Residential 34,132 34,003 38,011 35,382 Gas Commercial & Industrial 17,470 17,914 20,212 18,532 Municipal 1,053 1,220 1,441 1,238 Total 52,655 53,137 59,663 55,152 Total Residential 53,494 54,906 57,541 55,313 Commercial & Industrial 37,426 39,758 41,321 39,502 Municipal 2,599 2,846 3,066 2,837 Table 12. Emissions factors used to calculate enerqv-related qreenhouse qas emissions, 2020-202212 2021i 602 631 612 Electricity Emissions Factor Ibs/MWh Natural Gas Emissions Factor MTCO2e/Dth 0.05307 0.05307 0.05307 Energy Costs In total, Stillwater premises spent an annual average of $26.3 million on energy during the baseline period. Stillwater residential premises made up over half that spending ($26.3 million or 56%), while commercial and industrial premises made up most of the other half. Municipal premises contributed a small fraction of the spending. Residential premises spent an annual average of $1,753 per premise on energy. Commercial premises spent much more per premise on energy with an annual average of $10,060 per premise. 12 Xcel Enerav 2022. Carbon Dioxide Emission Intensities. Stillwater Energy Action Plan 41 Table 13. Annual Electricity ener Y costs Residential by sector and fuel $9,040,685 type, 2020-2022 $9,351,886 $10,045,660 Average.. $9,479,410 Annual Cost Per Premise $1,137 Commercial & Industrial $7,400,234 $8,477,476 $9,747,044 $8,541,585 $7,872 Municipal $545,667 $619,700 $712,569 $625,979 $7,542 Total $16,986,586 $18,449,062 $20,505,273 $18,646,974 Natural Residential $3,595,796 $4,460,158 $7,372,501 $5,142,818 $617 Gas Commercial & Industrial $1,495,519 $1,984,535 $3,640,119 $2,373,391 $2,187 Municipal $83,116 $147,945 $253,887 $161,649 $1,948 Total $5,174,431 $6,592,638 $11,266,507 $7,677,859 Total Residential $12,636,481 $13,812,044 $17,418,161 $14,622,229 $1,753 Commercial & Industrial $8,895,753 $10,462,011 $13,387,163 $10,914,976 $10,060 Municipal $628,783 $767,645 $966,456 $787,628 $9,489 Total $22,161,017 $25,041,700.i Energy Burden Energy burden is the percentage of income that residents spend on energy. Stillwater residents who own their homes and make 30% or less of the median area income spend up to 15% of their income on energy costs. This group makes up 222 households, 3% of the total households. Notably, energy burden is higher across every income group for homeowners than for renters. Table 14. Enerqv burden by unit occupancy and median income's Energy Burden Household Count Percent of Area Own Rent Own Rent Median Income 0-30% 15% 4% 222 296 30-60% 5% 4% 511 457 60-80% 3% 2% 431 236 80-100% 3% 2% 782 232 100% + 1% 1% 3125 395 13 Source: Department of Energy Low -Income Energy Affordability Data Tool Stillwater Energy Action Plan 42 Program Participation and Savings Stillwater already has a significant number of participants in energy efficiency programs from Xcel Energy, resulting in energy savings for residents and commercial customers. While fewer commercial and industrial premises participated during the baseline period, their participation resulted in larger electricity savings per premise; residential premises accrued more natural gas savings over this time. In total, participation in these commercial programs saved an annual average of 968,012 kWh and 7,534 therms, while participation in residential programs saved an annual average of 231,957 kWh and 65,197 therms. TahlP 15_ Annual residPntial sectnr PffiriPnry nrnnram narticinatinn and savinns_ 2020-2022 Residentiali2022 Programs Count Savings Savings Coun t] Savings Savings Savings Savings Efficient New Home 18 (kWh) (therms) 27,556 5,649 18 (kWh) (therms) 29,210 51454 14 (kWh) 19,860 (therms) 5,334 Construction Home Energy Audit 8 - - 20 - - 34 - - Home Energy Savings 4 4,120 0 12 2, 051 1,321 6 5,803 308 Program Home Energy Squad 13 15,606 550 17 11,488 627 25 23,348 660 Insulation Rebate 37 5,307 10,512 12 1,345 2,978 10 1,755 4,401 Low -Income Home 2 1,109 225 3 2,485 62 2 1,304 225 Energy Squad Refrigerator Recycling 43 27,269 - 51 35,285 - 32 31,400 - Residential HVAC 447 217,968 37,366 456 134,229 59,483 342 74,040 53,550 Residential Saver's 144 294 - 270 279 - 71 76 - Switch Smart Thermostat 1 9 933 560 127 7,858 4,305 129 2,940 1,155 Water Heater Rebate 17 8,516 755 0 0 0 0 0 0 Whole Home Efficiency 0 0 0 1 2,438 110 0 0 0 •742 308,678. 987 226,668 74,340 1 665 160,526 Stillwater Energy Action Plan 43 Table 16. Annual commercial/industrial sector efficiency program participation and savings, 2020-2022 Commercial Sector Programs 2020 2021 2022 Savings Savings Savings Savings Savings Savings Count (kWh) (therms) Count (kWh) (therms) Count (kWh) (therms) Electric Rate Savings Fluid System Optimization Foodservice Equipment Efficiency Lighting Efficiency Building Efficiency_MMMMMMMMM Saver's Switch for Business Small Business Lighting Turn Key Services Total 34 691,791 550 72 863,537 2,442 44 1,348,708 19,609 Renewable Energy Support There is support for renewable energy in Stillwater with 677 residential premises and 13 commercial/industrial premises subscribing to Xcel Energy renewable programs. These premises respectively receive a total of 3.25 and 7.0 million kWh of their electricity from renewable sources. While the commercial/industrial sector has fewer subscribers to renewable programs, these customers receive a larger amount of electricity from renewables due to larger subscriptions per premise. Furthermore, 114 residential premises and 11 commercial premises have on -site solar generation. Thlo 17 Yl C0000 Residential•industrial Windsourcel i . • • Subscriber Count 548 1 Total Annual Electricity Subscribed (kWh) 2,119,471 4,875 Community Solar Gardens — Solar*Rewards' Community Subscriber Count 128 12 Total Annual Electricity Subscribed (kWh) 1,130,717 7,037,917 Total Xcel Energy Subscription Renewable Energy .•. Subscriber Count 677 13 Total Annual Electricity Subscribed (kWh) 3,250,188 7,042,792 Percent of Sector Xcel Energy Electricity Use 4.6% 9.3% Stillwater Energy Action Plan 44 Table 18. Xcel Enerav on -site solar proaram support. 202214 Participant Count 66 7 Total Electricitv Capacity (M 530 775 14 Source: Xcel Energv Community Energv Report for Stillwater 2022 Stillwater Energy Action Plan 45 Photo: Kelsey Depew APPENDIX 3: METHODOLOGY FOR MEASURING SUCCESS As part of implementation support, Partners in Energy will provide biannual progress reports for Xcel Energy participation and savings data for Stillwater. All goals will be measured against Stillwater's three-year baseline of 2020-2022 data unless otherwise noted. The following section defines the three-year baseline against which progress is measured, including the Xcel Energy program(s) included in the baseline. Community -wide Goals • Stillwater will save 198,000 therms of natural gas and 3.8 million kWh of electricity by the end of 2025. o This will avoid an additional 58% of energy -related greenhouse gas emissions and save the community $450,000. Stillwater will save 600,000 therms of natural gas and 8.9 million kWh of electricity by the end of 2028. o This will avoid an additional 54% of energy -related greenhouse gas emissions and save the community $1.1 million. These goals assume a business -as -usual (BAU) savings scenarios based on the three-year baseline. The community -wide goal will be measured comparing cumulative greenhouse gas emissions, estimated dollars saved and energy savings equivalencies for electricity and natural gas savings for all sectors between 2024 and 2028 against the estimated BAU value for the same time period. This goal includes current and future Xcel Energy efficiency programs and measures the first -year savings data the utility provides. Stillwater Energy Action Plan MET Table 19. Cumulative savings for Stillwater's goals Natural Gas Savings therms -2025 108,406 Goal 198,241 2028 Goal 594,494 Electricity Savings kWh 1,794,244 3,860,466 8,940,274 Greenhouse Gas Emissions Savings MTCO2e 1,586 2,508 6,464 Cost Savings $242,711 $ 452,625 $ 1,127,961 To calculate energy savings, Partners in Energy will analyze data provided by Xcel Energy that summarizes the energy savings by program participant. To calculate greenhouse gas emissions, Partners in Energy will use preliminary and certified emissions factors from Xcel Energy's Upper Midwest Fuel Mix. Partners in Energy will use energy savings by sector and fuel type to calculate estimated dollars saved in the community. To meet Stillwater's 2025 and 2028 goals, the community will need to save more electricity and natural gas annually than the BAU scenario. Table 20 identifies the annual energy savings targets needed to stay on track to meet the 2025 and 2028 goals, and the assumption of annual BAU savings. Table 20. Annual energy savings targets i kWh savings 1,196,163 2,573,644 therm savings 72,270 132,161 MMBtu savings 11,308 21,997 Focus Area Goals Residential Energy Efficiency Goal • Save 507,000 kWh and 145,000 therms by 2025. • Save 350,000 kWh and 98,000 therms annually through 2028. • Engage 1,091 residents annually. This goal will be measured by comparing actual program participation against the BAU scenario. Progress will be measured from April 2024 through December 2028. Table 21 identifies annual program participation targets for select programs to meet this goal. These targets are based on select Xcel Energy programs. If Xcel Energy offers new residential efficiency rebate programs, they will be included in this calculation at the discretion of the Stillwater team and Partners in Energy. All low-income program offerings will be excluded from this calculation to avoid double counting toward the Reducing Energy Burden focus area goal. Stillwater Energy Action Plan 47 Table 21. Residential energy efficiency focus area annual participation tarqets by proqram 1637 1091 Xcel Energy Programs Total 788 Efficient New Home Construction 17 38 25 Home Energy Audit 21 32 21 Home Energy Squad 18 42 28 Insulation Rebate 20 45 30 Residential HVAC 421 947 631 Refrigerator Recycling 42 95 63 Residential Saver's Switch 162 243 162 Smart Thermostat 88 200 133 Business F---gy Efficiency Goal • Save 3.3 million kWh and 52,000 therms by 2025. • Save 2.2 million kWh and 34,000 therms annually through 2028. • Engage 94 businesses annually. This goal will be measured by comparing actual program participation against the BAU scenario. Progress will be measured from April 2024 through December 2028. Table 22 identifies annual program participation targets for select programs to meet this goal. These targets are based on select Xcel Energy programs. If Xcel Energy offers new commercial and industrial efficiency rebate programs, they will be included in this calculation at the discretion of the Stillwater team and Partners in Energy. Stillwater Energy Action Plan 48 Table 22. Business energv efficiency focus area annual participation targets by program - i U1111 .. i ..I V gim IWAIP Xcel Energy Programs Total 51 141 94 Business Energy Assessments 1 3 2 Business New Construction 1 2 1 Electric Rate Savings 2 3 2 HVAC +R Efficiency Rollup 14 42 28 Lighting Efficiency15 15 44 29 Saver's Switch for Business 4 6 4 Small Business Lighting16 13 38 25 Turn Key Services 1 2 1 Renewable Energy Goals • Replace 3.4 million kWh of grid electricity with renewable energy by 2025. • Replace 10.4 million kWh of grid electricity with renewable energy by 2028. • Reach 584 residential subscribers in Renewable*Connect Flex° by 2025. • Reach 4 business subscribers in Renewable*Connect Flex° by 2025. This goal will measure program participation by sector in Xcel Energy's utility subscription programs. The program currently offered by Xcel Energy is Renewable*Connect Flex° (formerly Windsource° and Renewable*Connect Flex°). If Xcel Energy offers a new subscription program where customers retain the Renewable Energy Credit, this program will be added to the annual goal calculation. Table 23 identifies the total participation targets for Renewable*Connect Flex° by sector for 2025 and 2028. Table 23. Renewable enerav focus area participation targets by sector Residential 554 � 584 I 644 Commercial/Industrial Reducing Energy Burden Goals • Save 13,000 kWh and 1,600 therms by 2025. • Save 8,650 kWh and 1,100 therms annually through 2028. • Reach 16 residents annually. 4 10 15 Modeled participation for Lighting Efficiency declines from 29 to 15 in 2026 to account for market saturation. 16 Modeled participation for Small Business Lighting declines from 25 to 13 in 2026 to account for market saturation. Stillwater Energy Action Plan 49 This goal will be measured by comparing actual program participation against the BAU scenario. Progress will be measured from April 2024 through December 2028. Table 24 identifies annual program participation targets to meet this goal. These targets are based on current Xcel Energy programs. If Xcel Energy offers new low-income programs or programs to address energy burden, they will be included in this calculation at the discretion of the Stillwater team and Partners in Energy. Table 24. Energy burden focus area annual participation targets by program —RF'WB,AU Annual Participation .. .- 10 24 16 Xcel Energy Programs Totals Home Energy Savings Program 7 17 11 Low -Income Home Energy Squad 2 6 4 Multi -Family Energy Savings Program 1 1 1 Stillwater Energy Action Plan 50 APPENDIX 4: XCEL ENERGY'S PARTNERS IN ENERGY PLANNING PROCESS About Xcel Energy's Partners in Energy Xcel Energy is an electric and natural gas utility that provides the energy that powers millions of homes and businesses across eight Western and Midwestern states. Each community Xcel Energy serves has its own unique priorities and vision for its energy future. The energy landscape is dynamically changing with communities leading the way in setting energy and sustainability goals. To continue to innovatively support their communities, Xcel Energy launched Partners in Energy in the summer of 2014 as a collaborative resource with tailored services to complement each community's vision. The program offerings include support to develop an energy action plan or electric vehicle plan, tools to help implement the plan and deliver results, and resources designed to help each community stay informed and achieve their outlined goals. Launch Energy Pla and Celebra Compile Plan Document outlii Implemen Activities Keep Planning Team Establish Energy Vision Map Community Profile Identify Community Energy Priorities Set Identity Energy Goals Strategies to Achieve Goals i Partners in Energy Process for Success Resources from Xcel Energy for Implementation Stillwater Energy Action Plan 51 Plan Development Process The content of this plan is derived from a series of five planning workshops held in Stillwater with a planning team committed to representing local energy priorities and implementing plan strategies. The engagement process took place from July 2023 through December 2023. Fiaure 17. Stillwater Enerav Action Team members Workshop 1: What should Stillwater's energy future look like? July 2023 The Energy Action Team learned about Partners in Energy and got acquainted with other team members. Energy data from Xcel Energy was shared to help the team understand Stillwater's baseline energy use. After brainstorming what the future of energy action could look like in Stillwater, the team considered a vision for the Energy Action Plan. Figure 18. Team members learn about utility programs Stillwater Energy Action Plan 52 Workshop 2: How will we focus our efforts to achieve our vision? August 2023 The Energy Action Team discussed what focus areas they would like to pursue in Stillwater and the themes included in each. They learned about utility programs for residents and businesses and how historic participation in these programs could help model their goals. They learned about the different elements of goal setting and finalized the vision. Figure 19. Brainstorming places, groups, and resources unique to Stillwater Workshop 3: How will we measure success? September 2023 The Energy Action Team finalized the elements of the goal, noting metrics, timeline, ambition, and approach. They defined the language and priorities of the focus areas. Team members then brainstormed community assets and communication resources that could support energy initiatives in Stillwater. Figure 20. Developing strategies to engage the Stillwater community Stillwater Energy Action Plan 53 Workshop 4: What are we going to do? October 2023 The Energy Action Team confirmed the ambition level of the goal based on a few scenarios and how that could lead to energy savings and greenhouse gas emissions reductions. They learned about the Stillwater City staff structure and how the team will interact with them during implementation. They brainstormed barriers and benefits to engage in energy efficiency and renewable energy, which helped develop the first strategies for the plan. Figure 21. Team members discuss ideas for implementation support Workshop 5: How are we going to do the work? December 2023 The goal language and metrics were presented and finalized. The Energy Action Team reviewed the draft strategies for each focus area and planned who would be responsible for leading and supporting them. They learned about the components of the Energy Action Plar and completed an activity that allowed for small -group brainstorming around the best way to launch the plan to the community. Figure 22. Brainstorming how to launch the plan to the community Stillwater Energy Action Plan 54 APPENDIX 5: GLOSSARY OF TERMS 4 x 50: Xcel Energy's privacy rule, which requires all data summary statistics to contain at least four premises, with no single premise responsible for more than 50% of the total. Following these rules, if a premise(s) is responsible for more than 50% of the total for that data set, it is/they are removed from the summary. British Thermal Unit (BTU): the amount of heat needed to raise one pound of water at maximum density through one degree Fahrenheit Carbon -free: Carbon -free refers to sources of energy that will not emit additional carbon dioxide into the air. Wind, solar and nuclear energy are all carbon free sources but only wind and solar are renewable. Carbon -neutral: Carbon -neutral, also described as "net zero", could include carbon -free sources but is broader and refers to energy that removes or avoids as much carbon dioxide as is released over a set period of time. Carbon -neutral is sometimes used to describe a site that produces an excess amount of electricity from a renewable energy source, such as solar, compared to what it consumes. That excess energy is put back into the grid in an amount that offsets the carbon dioxide produced from the electricity it draws from the grid when it is not producing renewable energy. Community Data Mapping: A baseline analysis of energy data in a geospatial (map) format across the community. Conservation Improvement Programs (CIP): Portfolio of approved utility energy efficiency and demand management programs. Minnesota electric utilities have a goal of saving 1.5% of their total energy sales each year via customer conservation efforts. Minnesota natural gas utilities have a goal of saving 0.5% of their total energy sales each year via customer conservation efforts. Stillwater Energy Action Plan 55 Demand Side Management (DSM): Modification of consumer demand for energy through various methods, including education and financial incentives. DSM aims to encourage consumers to decrease energy consumption, especially during peak hours, or to shift time -of - energy use to off-peak periods such as nighttime and weekends. Direct Installation: Free energy -saving equipment installed by Xcel Energy or other organization, for program participants, that produces immediate energy savings. Energy Burden: Percentage of gross household income spent on energy costs. Energy Reduction: The result of behavior changes that cause less energy to be used. For example, setting the thermostat to a lower temperature reduces the energy used in your home during the winter. Since energy reductions can be easily reversed, they are not accounted for when calculating changes in energy usage. Energy Savings: Comes from a permanent change that results in using less energy to achieve the same results. A new furnace uses X% less energy to keep your home at the same temperature (all things being equal), resulting in energy savings of X%. For accounting purposes, energy savings are only counted in the year the new equipment is installed. Greenhouse Gases (GHG): Gases in the atmosphere that absorb and emit radiation and significantly contribute to climate change. The primary greenhouse gases in the earth's atmosphere are water vapor, carbon dioxide, methane, nitrous oxide, and ozone. Grid Decarbonization: The current planned reduction in the carbon intensity of electricity provided by electric utilities through the addition of low- or no -carbon energy sources to the electricity grid. Kilowatt-hour (kWh): A unit of electricity consumption. Million British Thermal Units (MMBtu): A unit of energy consumption that allows electricity and natural gas consumption to be combined. Metric Tons of Carbon Dioxide Equivalent (MTCO2e): A unit of measure for greenhouse gas emissions. The unit "CO2e" represents an amount of a greenhouse gas whose atmospheric impact has been standardized to that of one unit mass of carbon dioxide (CO2), based on the global warming potential (GWP) of the gas. Megawatt (MW): A unit of electric power equal to 1 million watts. Premise: A unique combination of service address and meter. For residential customers, this is the equivalent of an individual house or dwelling unit in a multi -tenant building. For business customers, it is an individual business, or for a larger business, a separately metered portion of the business's load at that address. Renewable Energy Certificate (REC): For every megawatt -hour of clean, renewable electricity generation, a renewable energy certificate (REC) is created. A REC embodies all the environmental attributes of the generation and can be tracked and traded separately from the underlying electricity. Also known as a Renewable Energy Credit. Stillwater Energy Action Plan 56 Resilience: The ability to prepare for and adapt to changing conditions and withstand and recover rapidly from disruptions. Resilience includes the ability to withstand and recover from deliberate attacks, accidents, or naturally occurring threats or incidents. Recommissioning: An energy efficiency service focused on identifying ways that existing building systems can be tuned up to run as efficiently as possible. Solar Garden: Shared solar array with grid -connected subscribers who receive bill credits for their subscriptions. Solar Photovoltaic (PV): Solar cells/panels that convert sunlight into electricity (convert light, or photons, into electricity, or voltage). Subscription: An agreement to purchase a certain amount of something in regular intervals. Therm (thm or therm): A unit of natural gas consumption. Trade Partner: Trade Partners, also known as Trade Allies or Business Trade Partners, are vendors and contractors who work with business and residential customers servicing, installing, and providing consulting services regarding the equipment associated with utility rebate programs. Their support for utility programs can range from providing equipment and assisting with rebate paperwork, to receiving rebates for equipment sold. Stillwater Energy Action Plan 57 APPENDIX 6: IMPLEMENTATION MEMORANDUM OF UNDERSTANDING Stillwater Energy Action Plan 58 0 Xcel Energy® PARTNERS IN ENERGY An Xcel Energy Community Collaboration Memorandum of Understanding Phase 2 — Plan Implementation City of Stillwater 216 North Fourth Street Stillwater, MN 55082 The intent of this Memorandum of Understanding is to recognize the achievement of the City of Stillwater in developing an Energy Action Plan. Northern States Power Company doing business as Xcel Energy, through its Partners in Energy offering, has supported the development of this Energy Action Plan. This document outlines how the City of Stillwater and Xcel Energy will continue to work together to implement this Energy Action Plan. The term of this joint support, as defined in this document, will extend from April 16, 2024 through December 31, 2025. Xcel Energy will support Stillwater in achieving the goals of its Energy Action Plan in the following ways: Communications Develop communications materials for all focus areas. a. Create flyers, posters, social media posts, and talking points for all focus areas. b. Develop campaigns for specific Stillwater audiences. 2. Develop content for an Energy Action Hub page on the City of Stillwater's website. a. Adapt Energy Action Plan language for website. b. Adapt Partners in Energy toolkits and IRA guide to provide program information for all focus areas. Support funded by Xcel Energy for these strategies is not to exceed 12 hours. These hours will include those provided through the Partners in Energy team from Brendle Group and Center for Energy and Environment and do not include support provided by Xcel Energy internal program staff. Residential Energy Efficiency 3. Support creation of a volunteer group of energy ambassadors that can support distribution of energy opportunities to residents. a. Create application, contact list, and engagement options. Create toolkit for volunteers to use at events. b. Create flyers, newsletters, and social media posts to recruit volunteers. c. Create a toolkit for volunteers to use at events and share with neighbors and friends. 4. Provide materials to communicate energy resources at community events in Stillwater. a. Create flyers, posters, and talking points for the community to engage in energy efficiency. XCEL ENERGY PARTNERS IN ENERGY Memorandum of Understanding Implementation Phase 5. Design materials for energy efficiency outreach and education campaigns for homeowners. a. Add residential energy efficiency information to City website. b. Create printed letters, postcards, and newsletters, and digital outreach via social media, e-newsletters, and website. c. Create a tailored energy efficiency guides for specific neighborhoods. 6. Design materials for an energy efficiency outreach and education campaigns for renters in multi -family buildings and property owners. a. Create different forms of communication to reach landlords including printed letters and postcards, newsletters, and social media. b. Create outreach materials tailored to renters including postcards, newsletters, and social media. Support funded by Xcel Energy for these strategies is not to exceed 70 hours. These hours will include those provided through the Partners in Energy team from Brendle Group and Center for Energy and Environment and do not include support provided by Xcel Energy internal program staff. Business Energy Efficiency 7. Design materials for a multi -pronged outreach campaign to businesses to increase energy efficiency, with one prong tailored to building owners and another tailored to business that rent. a. Create outreach materials for businesses including social media, newsletters, and postcard for business audiences. All materials will have versions for businesses that rent and businesses that own their locations. b. Create presentation for outreach at Green Business Council and Chamber of Commerce including cost/benefit analysis of engaging in energy efficiency, utility rebates, and return on investment. c. Create recruitment language for volunteers to find business champions for energy efficiency. d. Create talking points and scripts for door-to-door campaign to share information about energy audits. 8. Create outreach materials to facilitate collaboration between City and organizations to incorporate energy efficiency into business programs. a. Identify energy efficiency programs to incorporate into Green Business Directory. b. Create talking points and identify success stories for team members to connect with Heritage Preservation Commission. c. Create flyers, brochures, and talking points for team members to present energy efficiency programs and opportunities to the Downtown Business Forum. d. Create materials for the City to partner with the Chamber of Commerce to share information about funding and incentives for businesses to complete energy efficiency projects. 9. Review and analyze energy efficiency practices for Stillwater municipal buildings and community institutions. 2 XCEL ENERGY PARTNERS IN ENERGY Memorandum of Understanding Implementation Phase a. Share program details for potential energy audits of buildings identified by the City/Energy Action Team (schools, churches, municipal buildings, etc.) b. Connect the City to funding opportunities for nonprofits and public buildings to support energy efficiency projects. c. Create newsletters and social media language to share successful projects with community. Support funded by Xcel Energy for these strategies is not to exceed 53 hours. These hours will include those provided through the Partners in Energy team from Brendle Group and Center for Energy and Environment and do not include support provided by Xcel Energy internal program staff. Reducing Energy Burden 10. Design materials for a campaign to connect residents with income -qualified programs to increase their energy efficiency and save money. a. Use mapping to identify renters and income -qualified households that are likely to require assistance. b. Create postcards and flyers to reach income -qualified households. c. Support translation of materials into multiple languages. 11. Communicate funding opportunities to defray energy costs for residents. a. Collate and share information on federal and state incentives, tax credits, and rebates for energy efficiency projects to be posted on the City website b. Share portal access with relevant parties to access up-to-date information on the Inflation Reduction Act funds and how to access them. c. Create social media, flyers, postcards, and newsletters to distribute at community events that share how to lower energy bills. 12. Create materials for City to partner with community leaders, organizations, and schools to reach people who need energy support. a. Create social media, flyers, postcards, newsletters, and talking points for a campaign on reducing energy burden and energy efficiency. Support funded by Xcel Energy for these strategies is not to exceed 45 hours. These hours will include those provided through the Partners in Energy team from Brendle Group and Center for Energy and Environment and do not include support provided by Xcel Energy internal program staff. Renewable Energy Opportunities 13. Design renewable energy outreach campaigns to residents to increase renewable energy support. a. Create social media, press releases, and language for internal City communication to share details of utility subscription programs. b. Share lists of certified solar contractors for residents, using state and other non- profit resources. 14. Support the assessment of on -site solar for Stillwater municipal infrastructure. a. Share details of utility solar programs with the City 3 XCEL ENERGY PARTNERS IN ENERGY Memorandum of Understanding Implementation Phase b. Share lists of certified solar contractors for institutions, using state and other non- profit resources. 15. Create materials for education to support residents to install on -site solar on their properties. a. Refer City and volunteers to solar suitability applications to assess solar potential. b. Share existing resources that outline on -site solar stepped processes. c. Share details of utility solar programs with City. d. Support Energy Action Team volunteers to make presentations on their solar installation experience. Support funded by Xcel Energy for these strategies is not to exceed 39 hours. These hours will include those provided through the Partners in Energy team from Brendle Group and Center for Energy and Environment and do not include support provided by Xcel Energy internal program staff. Project Management and Reimbursed Expenses • Provide presentation content outlining Partners in Energy process, identified focus areas and goals, and benefits to community to be presented to Council as part of update process • Facilitate regular check -in meetings, track and report energy impacts and activities (process annual data from Xcel Energy), and help coordinate implementation kick-off activities • Provide up to $2,500 for reimbursed expenses related to printing and distribution of co - branded marketing materials, venue fees, food, and other related needs associated with outreach and education. Xcel Energy funding will not be provided for the purchase of alcohol Support funded by Xcel Energy for this strategy is not to exceed 100. These hours will include those provided through the Partners in Energy team from Brendle Group and Center for Energy and Environment and do not include support provided by Xcel Energy internal program staff. Stillwater commits to supporting the Energy Action Plan to the best of its ability by: • Achieving the energy savings impacts outlined in the energy action plan and shown in the table below: City of Stillwater Conservation Goals • Performing the coordination, tracking, and outreach duties as outlined in the Energy Action Plan that include but are not limited to the following: S XCEL ENERGY PARTNERS IN ENERGY Memorandum of Understanding Implementation Phase Communications 1. Implement communication plans tailored to individual strategies and focus areas. 2. Add a page to the City of Stillwater website with comprehensive information on Energy Action Stillwater's plan. Residential Energy Efficiency 3. Support creation of a volunteer group of energy ambassadors that can support the distribution of energy opportunities to residents. a. Create a contact list and conduct outreach to invite volunteers. b. Partner with Community Threads, Valley Outreach, business groups, and faith organizations to perform outreach to community for volunteers. c. Create structure of volunteer group and levels of engagement. d. Support creation of a toolkit for volunteers to use at events and share with neighbors and friends. 4. Share energy resources at community events in Stillwater. a. Create a list of potential organizations to connect with and table at their events. b. Review City, Chamber of Commerce, and Neighborhood event schedules for the year and decide which events to attend with an energy resource table. c. Disseminate flyers, posters, and talking points for the community to engage in energy efficiency. d. Share incentives and giveaways to make energy fun. 5. Implement energy efficiency outreach and education campaigns for homeowners. a. Add residential energy efficiency information to City website. Present range of options, from quick wins to large projects and funding resources. b. Use different forms of communication to reach all demographics, including printed letters, postcards, and newsletters, and digital outreach via social media, e-newsletters, and website. c. Advise Partners in Energy facilitators on a guide for certain neighborhoods that might have similar housing stock that feature examples of common problems and energy efficiency projects. 6. Implement energy efficiency outreach and education campaigns for renters in multi -family buildings and property owners. a. Use different forms of communication to reach property owners including printed letters and postcards, and digital outreach. b. Support dissemination of outreach materials that share behavior changes for renters to save energy and opportunities for programs in which renters can participate. XCEL ENERGY PARTNERS IN ENERGY Memorandum of Understanding Implementation Phase Business Energy Efficiency 7. Implement a multi -pronged outreach campaign to businesses to increase energy efficiency, with one prong tailored to building owners and another tailored to businesses that rent. a. Incorporate outreach materials and language that educates about the benefits of making improvements that could be a selling point in the future. b. Join business meetings and gatherings to share information in person. (Green Business Council, Chamber of Commerce) c. Find champions in the business community and highlight successful business stories as examples in marketing. d. Support volunteers going door-to-door to businesses to share about energy efficiency audits and recommendations for projects. e. Create a friendly competition to engage in energy efficiency by recognizing businesses that complete projects. 8. Collaborate with community organizations to incorporate energy efficiency into business programs. a. Explore incorporating energy efficiency measures into Green Business Directory. b. Connect with Heritage Preservation Commission to build buy -in for acceptable energy efficiency upgrades and share case studies of success stories. c. Present details about energy efficiency programs and opportunities to save energy and money to Downtown Business Forum. d. Partner with the Chamber of Commerce to share information about funding and incentives for businesses to complete energy efficiency projects. 9. Review, analyze, and possibly implement energy efficiency practices in Stillwater municipal buildings and community institutions. a. Review existing energy efficiency reports from energy audits of municipal buildings. b. Recommend building energy audits to assess opportunities for increasing energy efficiency in schools, churches, and municipal buildings. c. Communicate funding opportunities for nonprofits and public buildings to support projects. d. Once projects are complete, share successes with community to act as a leader on energy. Reducing Energy Burden 10. Implement a campaign to connect residents with income -qualified programs to increase their energy efficiency and save money. a. Use mapping to identify renters and income -qualified households that are more likely to require assistance. b. Create postcards and flyers that explain how to take the first step and make it easy -to -access. c. Translate materials into multiple languages to include all residents. XCEL ENERGY PARTNERS IN ENERGY Memorandum of Understanding Implementation Phase 11. Share funding opportunities to defray energy costs for residents. a. Receive information from Partners in Energy to create a resource hub on City website that includes information on federal and state incentives, tax credits, and rebates for energy efficiency projects. Include up-to-date information on the Inflation Reduction Act funds and how to access them. b. Distribute at community events that share how to lower energy bills. Renewable Energy Opportunities 12. Partner with community leaders, organizations, and schools to reach people who need support. a. Research food shelves, nonprofits, and schools as possible partners. b. Use joint communication channels and events to share resources. 13. Implement renewable energy outreach campaigns for residents to increase renewable energy support. a. Share details about utility subscription programs and the benefits of not having the physical infrastructure on site via local media, social media, and City communication channels. b. Account for the wide range of renewable energy products and their effectiveness to help residents make an informed choice. 14. Explore the feasibility of on -site solar for Stillwater municipal infrastructure. a. Work with a third party to assess physical infrastructure to identify buildings that could support solar arrays and conduct solar suitability analysis. b. Issue RFP or other process to identify solar installers and costs for capital planning. 15. Support the communication of resources and education to help residents install on -site solar on their properties. a. Use solar suitability applications and mapping to determine if certain areas of the city are ready for solar. b. Review Stillwater codes that impact on -site solar. c. Support creation of materials (both digital and print) that raise awareness of homes suitable for solar and the steps for installation. d. Communicate the funding and incentives available to reduce the cost of on - site solar. Project Management • Participate in coordination and tracking of scheduled check -ins, activities, and events • Provide Xcel Energy an opportunity to review marketing materials to assure accuracy when they incorporate the Xcel Energy logo or reference any of Xcel Energy's products or services XCEL ENERGY PARTNERS IN ENERGY Memorandum of Understanding Implementation Phase • Share the plan document, supporting work documents, collateral, and implementation results from the Energy Action Plan with the public. The experience, successes, and lessons learned from this community will inform others looking at similar or expanded initiatives • Share progress on upcoming sustainability planning as it relates to activities outlined in the Energy Action Plan Legal Applicability and Waiver This is a voluntary agreement and not intended to be legally binding for either party. This Memorandum of Understanding has no impact, nor does it alter or modify any existing Franchise Agreement or other existing agreements between Xcel Energy and the City of Stillwater. Parties agree that this Memorandum of Understanding is to memorialize the intent of the Parties regarding Partners in Energy but does not create a legal agreement between the Parties. It is agreed by the Parties that nothing in this Memorandum of Understanding will be deemed or construed as creating a joint venture, trust, partnership, or any other legal relationship among the Parties. This Memorandum of Understanding is for the benefit of the Parties and does not create third party rights. Nothing in this Memorandum of Understanding constitutes a waiver of Stillwater ordinances, Stillwater regulatory jurisdiction, or Minnesota's utility regulatory jurisdiction. Single Points of Contact All communications pertaining to this agreement shall be directed to Larry Odebrecht on behalf of City of Stillwater and Sofia Troutman on behalf of Xcel Energy. Xcel Energy is excited about this opportunity to support City of Stillwater in advancing its goals. The resources outlined above and provided through Partners in Energy are provided as a part of our commitment to the communities we serve and Xcel Energy's support of energy efficiency and renewable energy as important resources to meet your future energy needs. XCEL ENERGY PARTNERS IN ENERGY Memorandum of Understanding Implementation Phase For Stillwater: For Xcel Energy: Signature: Signature: Name: Name: Title: Title: Date: Date: STILLWATER ENERGYACTION PLAN TUESDAY, APRIL 16, 2024 illwater w �aw THE B I RTHPL A C E OF MINNESOTA 0 Xcel Energy - PARTNERS IN ENERGY An Xcel Energy Community Collaboration WHAT IS PARTNERS IN ENERGY? ■ Partners in Energy is a two-year collaboration with Xcel Energy to develop and implement your individual community energy plan goals. ■ Opportunity to engage stakeholders, create goals and strategies, and develop a work plan to be successful. Iwa ter 1 THE B I RTHPL A C E OF MINNESOTA 2 Xcel Energy - PARTNERS IN ENERGY An Xcel Energy Community Collaboration STILLWATER ENERGYACTION TEAM 9 illwater T H E B I R T H P LAC E 0 F M It S O T A ■ City Council Member ■ Residents (homeowners and renters) ■ Students ■ Washington County official ■ Planning Commission member ■ Sustainable Stillwater member ■ Range of political perspectives ■ Expertise in utilities, sustainability management, communications, and more ■ Xcel Energy representatives & facilitators Xcel Energy- PARTNERS IN ENERGY An Xcel Energy Community Collaboration ENERGYACTION STILLWATER PROCESS Feb -March 2023 Applied and Selected • Iwa ter 1 THE B I RTHPL A C E OF MINNESOTA • April -June 2023 Stakeholder recruitment 2024-2025 Implementation June 2023-Dec 2023 Phase Planning Phase Partners in Energy 5 Workshops support • • • Dec 2023-Mar 2024 Write and finalize Energy Action Plan 0 Xcel Energy - PARTNERS IN ENERGY An Xcel Energy Community Collaboration PLAN DEVELOPMENT STEPS illwater w �aw THE B I RTHPL A C E OF MINNESOTA �& Xcel Energy - PARTNERS IN ENERGY An Xcel Energy Community Collaboration UTILITY EFFICIENCY & RENEWABLES PROGRAMS ■ Xcel Energy offers programs to residents and businesses to access energy efficiency and renewable energy ■ Energy, emissions, and cost savings from these programs can be measured ■ Programs Examples: ■ Residential Home Energy Squad ■ Residential Equipment Rebates ■ Commercial HVAC+ Rebates ■ Business Energy Assessments ■ On- and Off -Site Renewable Energy Programs Iwa ter 1 THE B I RTHPL A C E OF MINNESOTA Source: Nt.— osoft Online Images Xcel Energy, PARTNERS IN ENERGY An Xcel Energy Community Collaboration STILLWATER ENERGY ACTION PLAN Stillwater community members collaborated with Xcel Energy program to create this Energy Action Plan at no cost to the City of Stit waterEThe plan offers Stillwater residents. businesses. and the City a path forward to save energy and manage costs white avoiding carbon emissions Our Energy Vision Stillwater s Energy Acbon plan etas attd inspires rests and buswwsM energy action. Wfih a to ing� in Plan aims to save the community money, �� emissions. and increase energy resiliency while embracing Stillwater s historic character and preserving it for future generations 9 1'd I (SLI Water THE BIRTHPLACE OF MINNESOTA J Energy Action Plan Impacts Ttr ooauv or dr pan a dvn.d rom a goys d E�Od aY %oM En"f Pame+a n E, rV Than,, ym p y S,yK CY-- T worpp 6.0 mirk, hdura d W. b aMirq Cdw and 0-9" br die par, Estimated savings of $450,000 community. wide by the end of 2025. Avoid an additional 58% of energy -related greenhouse gas emissions relative to the baseline emissions levels by 2025 (that s like removing 205 gas• Powered cars from the road for one year) Making Stillwater more energy resilient while embracing its historic character Xoa/Enargy MPARTWAS IN ENERGY M�water. ... ..... Too 0 Xcel Energy- PARTNERS IN ENERGY An Xcel Energy Community Collaboration ' ' a� F✓F(�) of the PLANNING PROCESS fla�ti"`d I illwater THE B I RTHPL A C E OF MINNESOTA M� VK�L M+41:�4L b wrucr l t Xcel Energy p PARTNERS IN ENERGY An Xcel Energy Community Collaboration VISION Stillwater's Energy Action Plan educates and inspires residents and businesses to engage in energy action. With a focus on saving energy, the plan aims to save the community money, reduce emissions, and increase energy resiliency while embracing Stillwater's historic character and preserving it for future generations. illwater THE B I RTHPL A C E OF MINNESOTA 0 Xcel Energy - PARTNERS IN ENERGY An Xcel Energy Community Collaboration FOCUS AREAS Finding way to reduce energy usage for Stillwater Residents Finding way to leverage renewables S..il1water THE BI RTH PLAC �E. F MIHHES �TA Renewable Energy Opportunities Reducing Energy Burden Helping our businesses reduce cost and energy burn Helping ensure that energy usage doesn't play an outsized role in cost of living 0 Xcel Energy p PARTNERS IN ENERGY An Xcel Energy Community Collaboration GOAL G By implementing this plan, Stillwater will save 198,000 therms of natural gas and 3.8 million kWh of electricity by the end of 2025. This will avoid an additional 58% of energy -related greenhouse gas emissions and save the community $450,000. water 1 THE BIRTHPLACE OF MINNESOTA 0 Xcel Energy - PARTNERS IN ENERGY An Xcel Energy Community Collaboration GOAL: COST SAVINGS $1,200,000 $1,000,000 $400,000 $200,000 Cumulative Cost Savings $452,625 2024-25 Business as Usual ■ Stillwater Goal $1,127,961 2024-2028 1IwaterK Data Note: Emissions calculated using Xcel Energy's certified 2022 emission factors and forecasted 2030 emissions factors. Projected avoided emissions based on historical energy efficiency program participation with modeled increases. Data modeled using Stillwater Energy Action Plan baseline data. Data is for planning 77�) THE BIRTHPLACE OF MINNESOTA purposes only. Xcel Energy - PARTNERS IN ENERGY An Xcel Energy Community Collaboration GOAL: ELECTRICAL SAVINGS 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 6/2024 Cumulative Electricity Savings 12/2024 6/2025 ■ Stillwater Goal ■ Business as Usual 12/2025 1 11water. Data Note: Emissions calculated using Xcel Energy's certified 2022 emission factors and forecasted 2030 emissions factors. Projected avoided emissions based on historical energy efficiency program participation \ with modeled increases. Data modeled using Stillwater Energy Action Plan baseline data. Data is for planning THE BIRTHPLACE OF MINNESOTA J purposes only. �O XcelEnergy@ PARTNERS IN ENERGY An Xcel Energy Community Collaboration GOAL: INCREASE AVOIDED GREENHOUSE GAS EMISSIONS water. 1 THE BIRTHPLACE OF MINNESOTA 7000 6000 5000 4000 N O U H 3000 2000 1000 0 202= Cumulative Greenhouse Gas Emissions Savings 2024 2025 2026 2027 2028 7 Stillwater Goal � Business as Usual — — 2025 Target Data Note: Emissions calculated using Xcel Energy's certified 2022 emission factors and forecasted 2030 emissions factors. Projected avoided emissions based on historical energy efficiency program participation with modeled increases. Data modeled using Stillwater Energy Action Plan baseline data. Data is for planning purposes only. Xcel Energy PARTNERS IN ENERGY An Xcel Energy Community Collaboration Implementation support O ff�F\ lip ■ JOINT MARKETING water 1 THE BIRTHPLACE OF MINNESOTA ENERGY EDUCATION AND EXPERTISE OUTREACH 15 PROJECT MANAGEMENT TRACKING AND REPORTING �& Xcel Energy - PARTNERS IN ENERGY An Xcel Energy Community Collaboration CORE STRATEGIES 1. Design and implement communication plans to share opportunities for energy action with Stillwater residents and businesses. 2. Add a page to the City of Stillwater website with comprehensive information on Energy Action Stillwater's plan. Iwa ter 1 THE B I RTHPL A C E OF MINNESOTA 0 Xcel Energy - PARTNERS IN ENERGY An Xcel Energy Community Collaboration STRATEGIES Residential Energy Efficiency 1. Create a volunteer group of energy ambassadors that can support the distribution of energy opportunities to residents. 2. Share energy resources at community events in Stillwater. 3. Design and implement energy efficiency outreach and education campaigns for homeowners. 4. Design and implement energy efficiency outreach and education campaigns for renters in multi -family buildings and property owners. Business Energy Efficiency 1. Design and implement a multi -pronged outreach campaign to businesses to increase energy efficiency, with one prong tailored to building owners and another tailored to businesses that rent. 2. Collaborate with community organizations to incorporate energy efficiency into business programs. 3. Review, analyze, and possibly implement energy efficiency practices in Stillwater municipal buildings and community institutions. Iwa ter 1 THE B I RTHPL A C E OF MINNESOTA 0 Xcel Energy - PARTNERS IN ENERGY An Xcel Energy Community Collaboration STRATEGIES (CONYT) Reducing Energy Burden 1. Design and implement a campaign to connect residents with income -qualified programs to increase their energy efficiency and save money. 2. Share funding opportunities to defray energy costs for residents. 3. Partner with community leaders, organizations, and schools to reach people who need support. Renewable Energy Opportunities 1. Design and implement renewable energy outreach campaigns for residents to increase renewable energy support. 2. Explore the feasibility of on -site solar for Stillwater municipal infrastructure. 3. Provide resources and education to help residents install on -site solar on their properties. illwater Xcel Energy PARTNERS IN ENERGY THE B I RTH PLAC E OF MINNESOTA An Xcel Energy Community Collaboration LEVERAGING PARTNERS IN ENERGY COMMUNICATIONS MATERIALS Sa Ni w Oepmmenr al Cunmeru Oiv—er r, Raaarnr, Ib rre,w Gudr MIR M 10 10 A/ St. Louis Park MI N N E S 0 TA St. Louis Park residents are taking advantage of Minnesota's wind power by subscribing to Xcel Energy's windsource". windsource is a voluntary renewable subscription program How d residents toeasilysource their electricity fromwind- home As a local energy leader, our community has a goal of getting 200 new Windsource subscr August of 2018. It takes less than five minutes to sign-up and only $1/month to participate time to take action and join! Heating, air con Itloning, an water heating represent 70 of your home's energy use and your biggest opportunity to save. Don't miss out on increasing your home's comfort and keeping costs low. xcelenergy.com/HomeRebates Xe•ibwgy' :�� MPARIDBLSN �� NORTHFIELD AND XCEL ENERGY ARE PLEASED TO WORK TOGETHER TO ACHIEVE OUR COMMUNRY ENERGY GOALS. illwater �06 �M" �m 77�) THE BIRTHPLACE OF M N N E S O T A SAVE MONEY & ENER( There are great oportunities to increase energy efficiency and save money all over commercial properties. EFFICIENCY CONTROLS LIGHTING O 0 0 O 0 0 � 0 -, I-""[_-f -, Smart ways to i m prove profita bi And they're fre Great ideas for your business from the Hastings Energy Action Team IN f 4 Xcel Energy PARTNERS IN ENERGY An Xcel Energy Community Collaboration THANK YOU Water 1 THE BIRTHPLACE OF MINNESOTA 20 0 Xcel Energy - PARTNERS IN ENERGY An Xcel Energy Community Collaboration City of Stillwater Washington County, Minnesota RESOLUTION 2024-XXX RESOLUTION ESTABLISHING THE ENERGY ACTION TEAM AS AN OFFICIAL COMMISSION WHEREAS, the City Council of Stillwater recognizes the importance of transparency and citizen involvement in the governance of city affairs; and WHEREAS, the efforts of our dedicated citizens in craving an action plan for environmental stewardship and energy efficiency deserve acknowledgment and support; and WHEREAS, the partnership with Partners in Energy, as outlined in our Memorandum of Understanding dated April 16, 2024, provides a structured framework for collaborative action; and WHEREAS, the work plan presented at tonight's council meeting sets forth a clear and actionable path that aligns with our city's commitment to sustainability and community engagement; and WHEREAS, the effective operation and governance of the Energy Action Commission (EAC) necessitate the involvement and oversight of city officials, and therefore Council Member Odebrecht and a staff member, Gladhill or their delegate, shall be assigned to this commission to ensure alignment with city objectives and efficient execution of its duties; and WHEREAS, fiscal responsibility and efficient use of resources have been and will continue to be paramount in our execution of the initoatives within the action plan, ensuring no burden is placed upon our taxpayers; and NOW, THEREFORE BE IT RESOLVED, that the City Council of Stillwater, Minnesota, directs the following: Establishes the Energy Action Team as an official commission, henceforth known as the Energy Action Commission (EAC), for the duration of our collaboration with Partners in Energy. 2. This commission is tasked with the implementation of the work plan, directly contributing to our city's environmental and community goals. 3. Upon the conclusion of our partnership with Partners in Energy, the Energy Action Commission (EAC) shall expire, unless a determination is made that further work is necessary or beneficial, in which case the continuaton of the commission will require explicit approval by the City Council of Stillwater. 4. This resolution hereby affirms our commitment to purposeful action, stewardship, and the principles of fiscal responsibility and efficiency in resource use, under the guidance and oversight of the City Council to evaluate the effectiveness of the commission's efforts at the end of the partnership period. Adopted by the Stillwater City Council this 16th day of April, 2024. ATTEST: Joe Kohlmann, Acting City Clerk CITY OF STILLWATER Ted Kozlowski, Mayor 2 City of Stillwater Washington County, Minnesota RESOLUTION 2024-041 RESOLUTION ESTABLISHING THE ENERGY ACTION TEAM AS AN ENDORSED COMMITTEE WHEREAS, the City Council of Stillwater recognizes the importance of transparency and citizen involvement in the governance of city affairs; and WHEREAS, the efforts of our dedicated citizens in crafting an action plan for environmental stewardship and energy efficiency deserve acknowledgment and support; and WHEREAS, the partnership with Partners in Energy, as outlined in our Memorandum of Understanding dated April 16, 2024, provides a structured framework for collaborative action; and WHEREAS, the work plan presented at tonight's council meeting sets forth a clear and actionable path that aligns with our city's commitment to sustainability and community engagement; and WHEREAS, the effective operation and governance of the Energy Action Committee (EAC) necessitate the involvement and oversight of city officials, and therefore Council Member Odebrecht and a staff member, Director Gladhill or his delegate, shall be assigned to this Committee to ensure alignment with city objectives and efficient execution of its duties; and WHEREAS, fiscal responsibility and efficient use of resources have been and will continue to be paramount in our execution of the initiatives within the action plan, ensuring no burden is placed upon our taxpayers; and NOW, THEREFORE BE IT RESOLVED, that the City Council of Stillwater, Minnesota, directs the following: 1. Establishes the Energy Action Team as an endorsed committee, henceforth known as the Energy Action Committee (EAC), for the duration of our collaboration with Partners in Energy on December 31, 2025. 2. The Energy Action Committee is specifically tasked with implementing the objectives delineated in the work plan, which shall define the scope of its activities until the end of its designated term, thereby directly contributing to our city's environmental and community goals. 3. Upon the conclusion of our partnership with Partners in Energy, the Energy Action Committee (EAC) shall expire, unless a determination is made that further work is necessary or beneficial, in which case the continuation of the committee will require explicit approval by the City Council of Stillwater. 4. This resolution hereby affirms our commitment to purposeful action, stewardship, and the principles of fiscal responsibility and efficiency in resource use, under the guidance and oversight of the City Council, tc evaluate the effectiveness of the committee's efforts at the end of the partnership period. Adopted by the Stillwater City Council this 16th day of April, 2024. ATTEST: Joe Koh' 0 CITY OF STILLWATER Ted Kozlowski, Mayor Ak 2 City Council Water Update Shawn Sanders, Public Works Director/City Engineer April 16, 2024 1. Roles and Responsibilities 2. Background Information 3. Review of Data 4. City Response and Timeline 5. Next Steps to . Stillwater City Council PFAS Update I APRIL 2, 2024 111wa ter • City of Stillwater: Provides water services to residents and businesses within the community. • Minnesota Health Department (MDH): Responsible for ensuring safe drinking water and enforcement of the SDWA. MDH performs regular testing of community water systems. MDH has developed health -based guidance values to represent levels for several PFAS in drinking water. • Minnesota Pollution Control Agency (MPCA): Responsible for preventing, managing and the clean up of PFAS pollution. Grants in aid for PFAS mitigation in community water systems is overseen by MPCA. • Environmental Protection Agency (EPA): Responsible for the Safe Drinking Water Act (SDWA). The EPA sets national health -based standards to protect against naturally occurring and man-made contaminants that may be found in drinking water. The SDWA defines a contaminant as anything other a molecule of water. City Council PFAS Update APRIL 2, 2024 According to MDH, PFAS (commonly referred to as Forever Chemicals) are a family of human -made chemicals that have been widely used for decades. PFAS are extremely stable and do not breakdown in the environment. PFAS have been found in the groundwater and surface water in Minnesota. Some PFAS can build up and stay in the human body for many years. According to MDH, consuming water with PFAS above the health -based guidance values, which are designed to protect the most vulnerable populations for a lifetime exposure, can increase risk of health effects. These increased health effects include: • Immune suppression such as decreased vaccination response • Lower birth weights • Increased risk of kidney and testicular cancer • Changes to liver function such as higher cholesterol and elevated liver enzymes • Thyroid disease and dysfunction Source: MDH Website PFAS and Health - MN Dept. of Health (state.mn.us) Retrieved on 4/2/2024 City Council PFAS Update I APRIL 2, 2024 to . PFAS are emerging contaminants — meaning that there is a new awareness or understanding about how they affect public health. PFAS, like other emerging contaminants, are the focus of active research and study, which means that new information is released frequently. City Council PFAS Update I APRIL 2, 2024 MDH is testing for PFAS in community water systems across the state. A goal of MDH's initiative is to evaluate whether Minnesotans are exposed to PFAS at levels above health -based guidance values in drinking water. The City of Stillwater owns and operates 8 wells. The City's wells have been tested by MDH. While there are no enforceable state standards for the acceptable amount of PFAS in drinking water, a Health Risk Advisory has been issued by MDH for PFAS at Well #6. City Council PFAS Update I APRIL 2, 2024 to . Background Information IIIA M = Maximum Contaminant Level (MCL): Established by the US EPA and considers the health impact, cost and technology of prevention and/or treatment. Changes to MCLs are rarely made. All public water systems must meet MCLs. States are allowed to enforce lower (more strict) standards than MCLs, but are not allowed to enforce higher (less strict) MCLs. Health -Based Guidance Values (HBV): Established by MDH, an HBV is the level of a contaminant that can be present in water and pose little or no health risk to a person drinking that water. HBVs are guidance used to make decisions about managing the health risks of contaminants in groundwater and drinking water. HBVs are updated when significant new information is available. HBVs do not consider cost and technology of prevention and/or treatment and may be set at levels that are costly, challenging, or impossible for a water system to meet. Source: MDH Website Guidance Values and Standards for Contaminants in Drinking Water- MN Dept. of Health (state.mn.us) Retrieved 4/2/2024 City Council PFAS Update I APRIL 2, 2024 MDH Health Based Guidance Values (HBV) in PPT Year PFOA PFOS PFHxS 7000 1000 -- 1000 600 -- PFHxA -- -- -- PFBA -- PFBS -- -- 2002 2006 1000 2007 500 300 300 300 300 300 70 70 -- 7000 7000 7000 7000 -- 2009 2013 2016 -- -- 7000 300 -- 7000 70 -- 7000 2017 35 27 27 -- 7000 2000 2022 35 15 47 200 7000 100 2024 0.0079 2.3 47 200 7000 100 Source: MDH Website retrieved on March 29, 2024 to . City Council PFAS Update I APRIL 2, 2024 Stillwater Wells Compared to MDH HBV and Proposed EPA MCL MDH PFAS Sampling g 2022 MDH HBV EPA MCL 2024 MDH HBV Results for Stillwater PFOA 35 4.0 .0079 0 - 4.3 PFOS 15 4.0 2.3 0 - 15 PFBS 100 2000* 100 0 — 2.5 PFBA 7000 -- 7000 64 - 130 PFHxS 47 9* 47 0 — 6.5 PFHxA 200 -- 200 0 — 2.1 1. All data is in PPT 2. Data is from all 8 Stillwater Wells 3. Numbers in bold are above 2024 MDH HBV 4. *PFBS and PFHxS values are EPA HBVs lllwater City Council PFAS Update APRIL 2, 2024 1 I lwa ter 2021 2022 2023 2024 Well 6 PFOA � Well 6 PFOS � Well 10 PFOA � Well 10 PFOS � Well 9 PFOA � Well 9 PFOS tPFOA HBV tPFOS HBV City Council PFAS Update I APRIL 2, 2024 y� filllwater, • When the City learned of the test results for one of its wells in Spring 20237 it stopped using the well approximately six months before receiving the MDH Health Risk Advisory which was issued in October 2023, out of an abundance of caution. • The City also stopped using a second well in Spring 2023 in anticipation of the EPA's Maximum Contaminant Level. • In January 2024, MDH released updated, more stringent Health Based Values on PFAS, which resulted in a third well exceeding the Health Based Values. Again, out of an abundance of caution, the city has not used this well. City Council Water PFAS Update APRIL 2, 2024 2021 2022 Stillwater Wells Stillwater Wells Tested Tested Again All 8 of Stillwater's More tests were Wells were tested performed on for 6 different PFAS Stillwater's wells substances. All All wells were tests were below below the then then current MDH current MDH HBVs HBVs. to . 2023 12023 2023 March 14 March April M EPA issues proposed Well No. 6 had a Well No. 6 with Maximum I level of 15 ppt of 15 ppt PFOS and Contaminant Levels PFOS. The MDH Well No. 10 with (MCLs) values of 4.0 I HBV for PFOS was 4.2 ppt of PFOS ppt for PFOS and 15 ppt. were both shut off PFOA. This is the as they were over first -ever national Second indication the Proposed MCL drinking water of well No. 6 as a from EPA. standard for PFAS. HRI of 1.3 over the recommended 1.0. City Council Water PFAS Update I APRIL 2, 2024 2023 October 31 MDH issues a Health Risk Advisory letter for PFAS for Well No. 6 after 4 quarters of testing. 2023 December Well No. 9 was inactive. The PFOA levels was 3.2 ppt. 2024 January MDH issued lower HBV values of.• • PFOA 0.0079 ppt • PFOS 2.3 ppt to . 19 i 14 2024 2024 January April Stillwater initiated City Council Update communication activities about EPA adopts PFAS and began Standards for PFO researching PFOA at 4ppt. funding sources. City Council Water PFAS Update I APRIL 2, 2024 to . In addition to mitigating potential risk by not using three wells, other actions that the City has taken: • Established a page on the City's website and prepared a city newsletter article as an initial response. • Established on -going communications with MDH. • Seeking a grant from the League of Minnesota Cities for the purposes of navigating state and federal grant programs to assist with options and future projects. • Initiated a study to identify alternatives to mitigate the PFAS contaminant in the city water system. City Council PFAS Update I APRIL 2, 2024 to . 1. Monitor and continue to stay in communication with MDH 2. Continue to communicate through city newsletter, city council updates, social media postings, utility billing flyers, and discussions with customers. 3. Complete the options analysis and select an option to advance. 4. Seek funding from the MPCA, MDH, Public Facilities Authority, state bond program and other possible sources. City Council PFAS Update I APRIL 2, 2024 to . 1. TKDA working on study for mitigation options. 2. MPCA approved $100,000 Grant for PFA Study. 3. April 10, 2024 EPA adopted Federal Standards for PFAS. a. Established MCL for PFOS, PFOA, PFNA, PFHxS, GenX, and PFBS. b. Public water systems will have three years to conduct PFAS testing and an additional two years before they are required to meet the new MCLs. City Council PFAS Update I APRIL 2, 2024 to . • Stay informed through the City's website and discuss concerns with City officials. As an emerging contaminate, scientific information continues to become available. • Be knowledgeable about other sources of PFAS and consider reducing the use of these products which contain PFAS. See information on the MDH website: PFAS and Health - MN Dept. of Health (state.mn.us) • Property owners can consider installing and maintaining filtration devices in homes, businesses, or facilities. See additional information here: Water - MN Dept. of Health (state.mn.us) PFAS and Home Treatment of City Council PFAS Update I APRIL 2, 2024 to . The City of Stillwater is committed to providing safe drinking water. The City will continue to work with MDH on this issue and will inform the public as new data becomes available which warrant a different course of action. Visit website: www.stillwatermn.gov/waterupdates. Sign up on the website for drinking water updates. Contact City Staff: waterupdates _stillwatermn.gov or 651.430-8830 City Council PFAS Update I APRIL 2, 2024 i water THE BIRTHPLACE OF MINNESOTA DATE: April 16, 2024 TO: Honorable Mayor and City Councilmembers FROM: Sarah Erenberg, Senior Account Clerk SUBJECT: Payment of bills A list of bills in the amount of $1,393,959.33 has been sent to the Mayor and City Council Members to approve for payment. 1 Water THE BIRTHPLACE OF MINNESOTA DATE: April 16, 2024 TO: Honorable Mayor and City Councilmembers FROM: Shawn Sanders, Director of Public Works SUBJECT: MPCA Agreement Approval BACKGROUND This past month, the City applied and was approved for a grant from the Minnesota Pollution Control Agency( MPCA) for Drinking Water Planning and Design Funds for Perfluoroalkyl Substances (PFAS) Project. TKDA assisted with the grant application to the MPCA and would act as the consultant for the study. the study would provide services to examine our water distribution system, examine the effect s of PFAS in our system and investigate short term treatment options. The grant award was in the amount of $102,000 and should cover the cost of the TKDA's Study. The Agreement requests someone from the City to Grantee's Authorized Representative and it proposed to be myself. RECOMMENDATION It is recommended that council approve and enter into the Grant Agreement with the Minnesota Pollution Control Agency( MPCA) for the City of Stillwater Drinking Water Planning and Design Funds for Perfluoroalkyl Substances (PFAS) Project ACTION REQUESTED If Council concurs with the recommendation they should pass a motion approving and enter into the Grant Agreement with the Minnesota Pollution Control Agency( MPCA) for City of Stillwater Drinking Water Planning and Design Funds for Perfluoroalkyl Substances (PFAS) Project MMINNESOTA POLLUTION CONTROL AGENCY Grant Agreement State of Minnesota Doc Type: Contract/Grant SWIFT Contract Number: Agency Interest ID: Activity ID: PR020240001 This Grant Agreement is between the state of Minnesota, acting through its Commissioner of the Minnesota Pollution Control Agency, 520 Lafayette Road North, St. Paul, MN 55155-4194 ("MPCA" or "State"), and City of Stillwater, 216 North Fourth Street, Stillwater, MN 55082 ("Grantee" or "Contractor" or "City"). Recitals 1. Under Minn. Stat. § 116.03, subd. 2, the State is empowered to enter into this grant. 2. The City is authorized to enter into this grant under Minn. Stat. § 412.211. 3. The State and City are in need of the City of Stillwater Drinking Water Planning and Design Funds for Perfluoroalkyl Substances (PFAS) Project (project). 4. Grantee will comply with required grants management policies and procedures set forth through Minn. Stat. § 168.97, subd. 4(a)(1). 5. The Grantee represents that it is duly qualified and agrees to perform all services described in this grant agreement to the satisfaction of the State. Pursuant to Minn. Stat. § 16B.98, subd. 1; the Grantee agrees to minimize administrative costs as a condition of this grant. Grant Agreement 1. Term of Grant Agreement 1.1 Effective date: April 15, 2024, Per Minn. Stat.§16B.98, Subd. 5, the Grantee must not begin work until this grant contract is fully executed and the State's Authorized Representative has notified the Grantee that work may commence. Per Minn.Stat.§16B.98 Subd. 7, no payments will be made to the Grantee until this grant contract is fully executed. 1.2 Expiration date: June 30, 2027, or until all obligations have been satisfactorily fulfilled, whichever occurs first. 1.3 Survival of terms. The following clauses survive the expiration or cancellation of this grant agreement: Indemnification; State Audits; Government Data Practices and Intellectual Property; Publicity and Endorsement; Governing Law, Jurisdiction, and Venue; and Data Disclosure. 2. Grantee's Duties The City will start the planning process for an alternatives analysis and feasibility study to determine how to reduce PFAS exposure to lower levels at three well sites which currently exceed the Health Index Level. The system design will need to be approved by the MDH Drinking Water Protection Section, as required under Minnesota Rule 4720.0010. https://www.revisor.mn.gov/rules/4720.0010/ The design will need to meet the requirements of the most recent edition of the Great Lake's Upper Mississippi River Board's Recommended Standards for Water Works (10 States Standards) and the policies of MDH. https://www.health.state.mn.us/communities/environment/water/tenstates/`index.html 3. Time The Grantee must comply with all the time requirements described in this grant agreement. In the performance of this grant agreement, time is of the essence. 4. Consideration and Payment 4.1 Consideration. The State will pay for all services performed by the Grantee under this grant agreement as follows: (a) Compensation. The MPCA will reimburse the Grantee according to approved invoices relating to the duties listed in Clause 2. The MPCA will review the expense documentation submitted by the Grantee for the costs and will reimburse the Grantee for reasonable and necessary expenditures, as determined by the MPCA. (b) Travel expenses. Reimbursement for travel and subsistence expenses actually and necessarily incurred by the Grantee as a result of this grant agreement will be provided to meet the duties listed in Clause 2; provided that the Grantee will be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than provided in the current "Commissioner's Plan" promulgated by the Commissioner of Minnesota Management and Budget (MMB). The Grantee will not be reimbursed for travel and subsistence expenses incurred outside Minnesota unless it has received the State's prior written approval for out of state travel. Minnesota will be considered the home state for determining whether travel is out of state. (c) Total obligation. The total obligation of the State for all compensation and reimbursements to the Grantee under this grant agreement will not exceed $102,000.00 (One Hundred Two Thousand Dollars and Zero Cents). 4.2 Payment (a) Invoices. The State will promptly pay,the Grantee after the Grantee presents an itemized invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services. Invoices must be submitted timely and according to the following schedule: monthly or at least quarterly. Invoices must be emailed to mpca.ap@state.mn.us, and contain the following information: • Name of Grantee • Grantee project manager • Invoice number • Invoice date • Paid in full receipts • MPCA project manager • SWIFT Contract No. • Invoicing period (actual working period) • Prevailing Wage documentation If there is a problem with submitting an invoice electronically, please contact the Accounts Payable Unit at 651-757-2491. The Grantee shall submit an invoice for the final payment upon submittal of the final progress and financial report within 15 (fifteen) days of the original or amended end date of this grant agreement. The State reserves the right to review submitted invoices after 15 (fifteen) days and make a determination as to payment. (b) Unexpended Funds. The Grantee must promptly return to the State any unexpended funds that have not been accounted for annually in a financial report to the State due at grant closeout. 4.3 Contracting and Bidding Requirements Per Minn. Stat. §471.345, grantees that are municipalities as defined in Subd. 1 must follow the law. (a) For projects that include construction work and have a total project cost of $25,000 or more, prevailing wage rules apply per Minn. Stat. §§177.41 through 177.44. These rules require that the wages of laborers and workers should be comparable to wages paid for similar work in the community as a whole. (b) The grantee must not contract with vendors who are suspended or debarred in MN: https://mn.gov/admin/osp/government/suspended-debarred/index2.isp 4.4 Prevailing Wage Pursuant to Minnesota Statutes 177.41 to 177.44 and corresponding Minnesota Rules 5200.1000 to 5200.1120, this contract is subject to the prevailing wages as established by the Minnesota Department of Labor and Industry. Specifically, all contractors and subcontractors must pay all laborers and mechanics the established prevailing wages for work performed under the contract. Failure to comply with the aforementioned may result in civil or criminal penalties. Rates are listed in Attachment A. In compliance with Minn. Stat. § 177.43, subd. 3 and §177.44, subd. 5, the wages of laborers, workers, and the mechanics on projects financed in whole or part by State Funds should be comparable to wages paid for similar work in the community as a whole. Project includes erection, construction, remodeling, or repairing of a public building or other public work financed in whole or part by State funds. Any work on real property which uses the skill sets of any trades covered by Labor Code and Class under prevailing wages is construction and requires prevailing wages. See http://www.dli.mn.gov/business/employment-practices/prevailing-wage-information for a list of affected trades. The Contractor shall pay prevailing wages to its employees when conducting construction activities under this agreement. Applicability. In accordance with Minn. Stat. § 177.43, subd. 7. This does not apply to an agreement or work under an agreement, under which: A. the estimated total cost of completing the project is less than $2,500 and only one trade or occupation is required to complete the work; or B. the estimated total cost of completing the project is less than $25,000 and more than one trade or occupation is required to complete it. Choose from Commercial, Highway/Heavy, or Residential Wage Rates: The prevailing wage rate requirements are attached as Attachment A. Prevailing Wage Payroll Information: In accordance with Minn. Stat. § 177.30, subd. 4, and § 177.43, subd. 3, the Contractor and Subcontractor shall furnish to the Contracting Authority and the Project Owner: • All payrolls, of all workers on the project, a certified payroll report via e-mail as attachments, a State of Minnesota Prevailing Wage Payroll Report as a Microsoft Excel file and Statement of Compliance Form as a PDF file to the appropriate e-mail addresses: prevailingwage.pca@state.mn.us and the MPCA Authorized Representative. • The Subject line on the Contractor's or Subcontractor's e-mail must give their firm's name and the Contract or Purchase Order Number. • These completed forms must be furnished not more than 14 days after the end of each pay period. • The State of Minnesota Prevailing Wage Payroll Report and Statement of Compliance Form are available on the MMD website at http://www.mmd.admin.state.mn.us/mn02000.htm. Submit the completed and signed State of Minnesota Prevailing Wage Payroll Report as a Microsoft Excel file and the Statement of Compliance Form as a PDF file, no other payroll forms will be accepted to meet this requirement. The prevailing wage payroll information forms that are submitted shall be maintained by the contracting agency for a minimum of three years after final payment has been made on the project. All of the data provided on the Prevailing Wage Payroll Information Form will be public data, which is available to anyone upon request. Refer vendor questions regarding the Prevailing Wage Laws to the Department of Labor and Industry at 651- 284-5091 or visit the website for Labor Standards Section, Prevailing Wage http://www.dli.mn.gov/business/employment-practices/prevailing-wage-information. All construction work needs an IC-134 form submitted by the Contractor before payment can be made. The Contractor can find a copy of the IC-134 online at the Minnesota Department of Revenue website at https://www.revenue.state.mn.us/construction-contracts-state-or-local-government-agencies. 4.5 Reporting Requirements The Grantee shall submit to the State quarterly status reports, based on the effective date of this agreement. Conditions of Payment All services provided by the Grantee under this grant agreement must be performed to the State's satisfaction, as determined at the sole discretion of the State's Authorized Representative/MPCA's Project Manager and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. 6. Authorized Representative The State's Authorized Representative/Project Manager is Pamela Anderson, 520 Lafayette Road, St.'Paul, MN 55155, 651-757-2190, pam.anderson@state.mn.us, or their successor, and has the authority to monitor the Grantee's performance and to accept the services provided under this agreement. If the services are satisfactory, the MPCA's Project Manager will certify acceptance of each invoice submitted for payment. The Grantee's Authorized Representative is Shawn Sanders, 216 North Fourth Street, Stillwater, MN 55082, 651- 430-8835, slanders@stillwatermn.gov, or their successor. If the Grantee's Authorized Representative changes at any time during this grant agreement, the Grantee must immediately notify the State. 7. Assignment, Amendments, Change Orders, Waiver, and Grant Agreement Complete 7.1 Assignment. The Grantee shall neither assign nor transfer any rights or obligations under this grant agreement without the prior written consent of the State, approved by the same parties who executed and approved this grant agreement, or their successors in office. 7.2 Amendments. Any amendments to this grant agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original grant agreement, or their successors in office. 7.3 Change orders. If the State's Project Manager or the Grantee's Authorized Representative identifies a change needed in the workplan and/or budget, either party may initiate a Change Order using the Change Order Form provided by the MPCA. Change Orders may not delay or jeopardize the success of the Project, alter the overall scope of the Project, increase or decrease the overall amount of the Contract/Agreement, or cause an extension of the term of this Agreement. Major changes require an Amendment rather than a Change Order. The Change Order Form must be approved and signed by the State's Project Manager and the Grantee's Authorized Representative in advance of doing the work. Documented changes will then become an integral and enforceable part of the Agreement. The MPCA has the sole discretion on the determination of whether a requested change is a Change Order or an Amendment. The state reserves the right to refuse any Change Order requests. Z4 Waiver. If the State fails to enforce any provision of this grant agreement, that failure does not waive the provision or the State's right to enforce it. Z5 Grant agreement complete. This grant agreement contains all negotiations and agreements between the State and the Grantee. No other understanding regarding this grant agreement, whether written or oral, may be used to bind either party. 8. Indemnification The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney's fees incurred by the State, arising from the performance of this grant agreement by the Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies the Grantee may have for the State's failure to fulfill its obligations under this grant agreement. 9. State Audits Under Minn. Stat. § 168.98, subd.8, the Grantee's books, records, documents, and accounting procedures and practices of the Grantee or other party relevant to this grant agreement or transaction are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. 10. Government Data Practices and Intellectual Property 10.1 Government data practices. The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this grant agreement. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State. If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify the State. The State will give the Grantee instructions concerning the release of the data to the requesting party before the data is released. The Grantee's response to the request shall comply with applicable law. 10.2 Intellectual property rights (a) Intellectual property rights. The State owns all rights, title and interest in all of the intellectual property rights, including copyrights, patents, trade secrets, trademarks, and service marks in the Works and Documents created and paid for under this grant agreement. Works means all inventions, improvements, discoveries (whether or not patentable), databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings specifications, materials, tapes, and disks conceived, reduced to practice, created or originated by the Grantee, its employees, agents, and subcontractors, either individually or jointly with others in the performance of this grant agreement. Works includes "Documents." Documents are the originals of any databases, computer programs, reports, notes studies, photographs, negatives, designs, drawings, specifications, materials, tapes, disks, or other materials, whether in tangible or electronic forms, prepared by the Grantee, its employees, agents, or subcontractors, in the performance of this grant agreement. The Documents shall be the exclusive property of the State and all such Documents must be immediately returned to the State by the Grantee, at the Grantee's expense, upon the written request of the State, or upon completion, termination, or cancellation of this grant agreement. To the extent possible, those Works eligible for copyright protection under the United States' Copyright Act will be deemed to be "works made for hire." The Grantee assigns all right, title, and interest it may have in the Works and the Documents to the State. The Grantee must, at the request of the State, execute all papers and perform all other acts necessary to transfer or record the State's ownership interest in the Works and Documents. (b) Obligations. (1) Notification. Whenever any invention, improvement, or discovery (whether or not patentable) is made or conceived for the first time or actually or constructively reduced to practice by the Grantee, including its employees and subcontractors, in the performance of this grant agreement, the Grantee shall immediately give the State's Authorized Representative written notice thereof, and must promptly furnish the Authorized Representative with complete information and/or disclosure therein. (2) Representation. The Grantee must perform all acts, and take all steps necessary to ensure that all intellectual property rights in the Works and Documents are the sole property of the State, and that neither Grantee nor its employees, agents, or subcontractors retain any interest in and to the Works and Documents. The Grantee represents and warrants that the Works and Documents do not and will not infringe upon any intellectual property rights of other persons or entities. Notwithstanding Clause Liability, the Grantee shall indemnify, defend, to the extent permitted by the Attorney General, and hold harmless the State, at the Grantee's expense, from any action or claim brought against the State to the extent that it is based on a claim that all or part of the Works or Documents infringe upon the intellectual property rights of others. The Grantee will be responsible for payment of any and all such claims, demands, obligations, liabilities, costs, and damages, including, but not limited to, attorney fees. If such a claim or action arises or in Grantee's or the State's opinion is likely to arise, the Grantee must, at the State's discretion, either procure for the State the right or license to use the intellectual property rights at issue or replace or modify the allegedly infringing Works or Documents as necessary and appropriate to obviate the infringement claim. This remedy of the State will be in addition to and not exclusive of other remedies provided by law. (3) License. The State hereby grants a limited, no -fee, noncommercial license to the Grantee to enable the Grantee's employees engaged in research and scholarly pursuits to make, have made, reproduce, modify, distribute, perform, and otherwise use the Works, including Documents, for research activities or to publish in scholarly or professional journals, provided that any existing or future intellectual property rights in the Works or Documents (including patents, licenses, trade or service marks, trade secrets, or copyrights) are not prejudiced or infringed upon, that the Minnesota Data Practices Act is complied with, and that individual rights to privacy are not violated. The Grantee shall indemnify and hold harmless the State for any claim or action based on the Grantee's use of the Works or Documents under the provisions of Clause 10.2(b)(2). Said license is subject to the State's publicity and acknowledgement requirements set forth in this grant agreement. The Grantee may reproduce and retain a copy of the Documents for research and academic use. The Grantee is responsible for security of the Grantee's copy of the Documents. A copy of any articles, materials or documents produced by the Grantee's employees, in any form, using or derived from the subject matter of this license, shall be promptly delivered without cost to the State. 11. Workers' Compensation, The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility. 12. Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice -of -law provisions, governs this grant agreement. Venue for all legal proceedings out of this grant agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 13. Termination 13.1 Termination by the State. The State or Grantee may immediately terminate this grant agreement with or without cause, upon 30-days' written notice to the other party. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 13.2 Termination for cause. The State may immediately terminate this grant agreement if the State finds that there has been a failure to comply with the provisions of this grant agreement, that reasonable progress has not been made or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the state of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 13.3 Termination for insufficient funding. The State may immediately terminate this grant agreement if: (a) It does not obtain funding from the Minnesota Legislature. (b) Or, if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the Grantee notice of the lack of funding within a reasonable time of the State's receiving that notice. 14. Data Disclosure Under Minn. Stat. § 270C.65, subd. 3, and other applicable law, the Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any. 15. Payment to subcontractors (if applicable) As required by Minn. Stat. § 16A.1245, the prime contractor must pay all subcontractors, less any retainage, within 10 calendar days of the prime contractor's receipt of payment from the State for undisputed services provided by the subcontractor(s) and must pay interest at the rate of one and one-half percent per month or any part of a month to the subcontractor(s) on any undisputed amount not paid on time to the subcontractor(s). 16. Publicity and Endorsement 16.1 Publicity. Any publicity regarding the subject matter of this grant contract must identify the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For<purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this grant contract. All projects primarily funded by state grant appropriations must publicly credit the State of Minnesota, including on the grantee's website when practicable. 16.2 Endorsement. The Grantee must not claim that the State endorses its products or services. Signatures Title Name Signature Date Admin ID _1 Water THE BIRTHPLACE OF MIN N E S OTA DATE: April 16, 2024 TO: Honorable Mayor and City Councilmembers FROM: Shawn Sanders, Director of Public Works SUBJECT: Authorization of Special Appropriation Application BACKGROUND Last year, the City received news that the City was appropriated a $6M grant for improvements to the Riverfront Parks Project from the Minnesota Legislature. The City is working on applying for the grant with the Minnesota Department of Employment and Economic Development. A requirement of application to have Council pass resolution for the Special Appropriation Application RECOMMENDATION It is recommended that council approve and adopt a resolution for the Special Appropriation Application ACTION REQUESTED If Council concurs with the recommendation they should adopt Resolution 2024- SPECIAL APPROPRIATION APPLICATION. City of Stillwater Washington County, Minnesota RESOLUTION 2024- SPECIAL APPROPRIATION APPLICATION WHEREAS, the City of Stillwater acts as the legal sponsor for the project contained in HF 669 entitled Stillwater Riverfront Parks; and WHEREAS, the City of Stillwater has the legal authority to receive financial assistance, and the institutional, managerial, and financial capability to ensure adequate project administration; and WHEREAS, the sources and amounts of the local match identified in the development proposal are committed to the project identified; and WHEREAS, the City of Stillwater has not violated any Federal, State or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice; and WHEREAS, upon approval of its development proposal by the state, the City of Stillwater may enter into an agreement with the State of Minnesota for the above -referenced project(s), and that the City of Stillwater certifies that it will comply with all applicable laws and regulation as stated in all contract agreements; and NOW, THEREFORE, BE IT RESOLVED, the City Administrator is hereby authorized to execute such agreements as are necessary to implement the project(s) on behalf of the City of Stillwater. Adopted by the Stillwater City Council this 16th day of April, 2024. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk 1 1 Water THE BIRTHPLACE OF MINNES 0 TA DATE: April 16, 2024 TO: Honorable Mayor and City Council FROM: Tim Gladhill, Community Development Director SUBJECT: Lease Amendment Request for Lot #8a —River Market Co-op DISCUSSION River Market Co-op is requesting an amendment to the lease for Parking Lot #8a. The existing lease dated December 7t", 1999 and attached hereto provided an initial twenty (20) year term with three (3) additional ten (10) year extensions (unless terminated by River Market) at a rate of $1/year. This discounted rate was likely provided as an economic development tool to attract a grocer to Downtown, whereby previous grocers had previously vacated Downtown space. The Lease also outlines the process for allocating costs of reconstruction of Lot #8. The City is planning to reconstruction Parking Lot #8 in 2024. In discussing the cost allocation, River Market instead offered amendments to reduce the number of stalls reserved along with paying applicable parking fees (in lieu of the $1/year current rate). The terms of the proposed lease are generally as follows. Staff is anticipating on bringing a full lease amendment to the City Council on April 2nd to correspond with the contract approval for reconstruction of the lot. • 25 Stalls (with required Accessible Stall) adjacent to (but not on) Water Street • Rate = $20/stall/month (consistent with Parking Permit Rate) = $6,000/year total ($20 25 stalls * 12 months) • Snow Removal = $1,000/year (PW Estimate) • Initial Term = 1 Year • Extensions = two (2) 5 year extensions • Termination Clause = 9 months (either party) • Amend Co-op's Address Related, but not addressed in the lease is River Market's allowance for other adjacent businesses to utilize this space as free parking. The City is aware of multiple businesses that have arrangements through River Market to utilize Lot #8a for free. With this change, this may not be the case (especially with a reduction in the number of stalls). The City should expect some objection from these users; however, the contract relationship is between the City and River Market. The City does not have leases (or subleases) with any other party for Lot #8a. RECOMMENDATION The Downtown Parking Commission recommends approval of the above proposed terms. ACTION REQUESTED Motion to the proposed lease amendment with River Market Co-op for Parking Lot #8a. PARKING LEASE AGREEMENT BETWEEN THE CITY OF STILLWATER AND RIVER MARKET COMMUNITY CO-OP FOR PARKING LOT 8 THIS LEASE AGREEMENT ("Agreement") is enteredinto this dayof 2024, ("Effective Date") by and between the City of Stillwater, a Minnesota municipal corporation, 216 411 Street North, Stillwater, MN 55082 (the "City"), and River Market Community Co-op, a Minnesota cooperative, 221 North Main Street, Stillwater, MN 55082 ("River Market"). RECITALS WHEREAS, the City is the owner of Parking Lot 8, legally described on Exhibit A, attached hereto and incorporated herein ("City Property"); and WHEREAS, River Market leases real property with an address of 221 North Main Street in Stillwater, legally described on Exhibit B, attached hereto and incorporated herein ("River Market's Property"); and WHEREAS, River Market desires to use twenty-five (25) parking stalls on a portion of City Property for its customer parking, the location of which is depicted and identified on Exhibit C, attached hereto and incorporated herein ("Leased Premises"); and WHEREAS, the City and Valley Co -Op Inc. entered into to a Parking Lease Agreement, effective December 7, 1999, ("Prior Parking Lease Agreement") to which River Market is a successor in interest, which addressed the use, maintenance responsibilities and cost allocations regarding the City Property; and WHEREAS, the parties agree to terminate the Prior Parking Lease Agreement and enter into this Agreement so that the parties can define the new obligations and responsibilities for each party regarding the Leased Premises. NOW, THEREFORE, in consideration of the mutual covenants contained herein and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1. Use. A. Subject to the terms and upon the conditions set forth in this Agreement, the City, its successors and assigns, hereby grants River Market and its invitees, contractors, agents and employees the perpetual and nonexclusive use of the Leased Premises for pedestrian ingress and egress, vehicular ingress and egress, short-term (less than 24 hours) vehicular parking and parking -related uses in the course of the business operated on the River Market's Property, on a first -come, first -serve basis. B. River Market will not use the Leased Premises for the storage of trailers, recreational vehicles, semi -trailer trucks or any other vehicles of any kind. C. River Market will not use or permit the use of the Leased Premises for any unlawful purpose, maintain any nuisance, permit any waste, or use the Leased Premises in any way that creates a hazard to persons or property. D. The driveways and drive aisles used for vehicular ingress and egress located wilmn the Leased Premises shall be kept open, and no one shall permit any vehicle to be parked or any obstruction of any kind to exist in said driveways or drive aisles which will in any way prevent or obstruct vehicular traffic or parking on the City Property, subject only to necessary utility work within utility easements, or parking lot maintenance and repair. River Market shall store all grocery carts inside the store or keep them under adequate control in River Market cart corrals that are located within the Leased Premises. E. City shall be permitted to use the City Property at any time for a public purpose, so long as it does not interfere with the Leased Premises, unless otherwise agreed to by the parties in writing. 2 Initial Term; Renewal Terms. The Initial Term of this Agreement shall commence on June 1, 2024. The Initial Term shall be for one year, ending on May 31, 2025. ("Initial Term") Thereafter, the Agreement will be automatically extended for two (2) additional terms of five (5) years each ("Renewal Terms") upon these same terms and conditions, unless earlier terminated as provided in Section 7 of this Lease. If this Agreement is extended for all Renewal Terms, this Agreement shall terminate on May 31, 2035. 3. Rent. A. River Market will pay rent in an amount that is equivalent to twenty-five (25) parking stalls multiplied by the Parking Permit Rate set by the City's Fee Schedule, which is adopted annually. For the calendar year 2024, it is acknowledged by the parties that the monthly fee is twenty dollars ($20) per stall ("Rent"), therefore monthly Rent is five hundred dollars ($500) per month through December 31, 2024. B. Rent is due and payable on the first day of each month. Beginning January 1, 2025, River Market shall pay any increase in Rent as required by the City's Fee Schedule for the Parking Permit Rate. 2 C. As Additional Rent, River Market shall pay for snow removal in the amount of one thousand dollars ($1,000) per year, due and payable on June 1 each year, the first payment of which is due on June 1, 2024. Thereafter; -if the -'Agreement is renewed , -_ Renewal Terms, on June 1 of each year, Additional Rent shall be increased by 3% of the previous year's Additional Rent. 4. Maintenance. A. Parking surface construction and repair. City shall, at its sole expense, be responsible for the construction, maintenance and repair of the parking surfaces of the Leased Premises. City shall maintain in good order and repair the structural elements and surfaces of the driveways and parking areas located upon the Leased Premises. B. Cleaning, sweeping and plowing Leased Premises. City shall clear all driveways and parking areas of the City Property and the Leased Premises of dirt, trash, snow and ice in a timely manner. 5. Insurance. City shall maintain general liability and property insurance for the Leased Premises in an amount determined by the City. C Indemnification. Each party ("Indemnifying Party") hereby indemnifies, defends and holds the other party and its employees, agents, insurers and assigns harmless from and against all claims, actions, costs (including without limitation reasonable attorneys' fees and costs and witnesses' fees and costs) or damages of every kind and description (including without limitation claims for property damage or personal injury), fees, judgments, expenses, liabilities, liens, and suits, known or unknown, liquidated or unliquidated, which accrue to or are suffered by any person or property resulting from i) the negligence or willful misconduct of the other party or ii) any default by the other party in performing its obligations under this Agreement. 7. Events of Termination. Except as otherwise provided herein, this Agreement may be terminated by either party upon written notice to the other party as follows: A. By either party upon a default of any covenant or term hereof by the other party, which default is not cured within fifteen (15) days of receipt of written notice of default to the other party (without, however, limiting any other rights of the parties pursuant to any other provision hereof); or B. By either party upon nine (9) months' written to the other party for no cause. Upon termination by River Market under this provision, River Market shall not be entitled to a refund of any pre -paid Rent or Additional Rent. & Surrender. Subject to the terms of this Agreement, on termination of this Agreement, the River Market shall peaceably and quietly surrender the Leased Premises, and shall remove any fixtures and personal property, if any, from the Leased Premises. Personal property owned by River Market and not so removed shall be deemed abandoned by and shall become the property of the City. 9 General Provisions: A. Assignment. This Agreement is not assignable without the mutual written agreement of the parties. B. Notices. All notices provided herein shall be effective when personally served or upon mailing, postage prepaid, certified mail, return receipt requested or overnight courier to the following addresses or to such other address as either party may designate: To the City: City of Stillwater Attn: City Administrator 216 North Fourth Street Stillwater, MN 55082 To the River Market: River Market Community Co-op 221 Main Street North Stillwater, MN 55082 C. Severability. If any term of this Agreement is found be void or invalid, such invalidity shall not affect the remaining terms of this A' greemern, wnicn Srrdrr U011LIRUG iii iuii iL)i%,V aiiu effect. D. Data Practices Compliance. All data collected by the City pursuant to this Agreement shall be subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. E. Governing Law. This Agreement shall be construed and enforced in accordance with the laws of the State of Minnesota, County of Washington. Any legal action shall be venued in Washington County District Court. F. Entire Agreement. This Agreement contains the entire agreement and understanding between the parties hereto as to the subject matter addressed herein, and supersedes all prior agreements and understandings, whether written or oral, between the parties hereto with regard to such subject matter. G. Counterparts. This Agreement may be executed in any number of original counterparts, all of which evidence only one agreement, binding on all parties, even though all parties are not signatory to the same counterpart. H. Prior Leases. All prior lease agreements, including the RR Lease, are hereby terminated. [remainder of page intentionally blank] 4 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the day and year first above written. CITY OF STILLWATER By: Ted Kozlowski Mayor LI-A Beth Wolf City Clerk STATE OF MINNESOTA ) ss. COUNTY OF WASHINGTON ) On this day of , 2024, before me a Notary Public within and for said County, personally appeared Ted Kozlowski and Beth Wolf to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and City Clerk of the City of Stillwater, the municipality named in the foregoing instrument, and that the said instrument was signed on behalf of said municipality by authority of its City Council and said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said municipality. Notary Public 5 RIVER MARKET COMMUNITY CO-OP By:� �r Printed Name: v Ae _ nn t j Its: Br> 4 „) P,�-e s ,' J..-7 f — STATE OF MINNESOTA ss. COUNTY OF WASHINGTON On this day of �� , 2024, before me a Notary Public within and for said County, personally appeared to me personally known, who being by rue duly sworn, did say that s/he is the mof River Market Community Co-op, the entity named in the foregoing instrument, and that said instrument was signed on behalf of said cooperative. ASHA KAYE ALTERMATT Notary Public -Minnesota My CommlBelon Expires Jan. 31, 2026 This instrument drafted by and after recording, please return to: Korine L. Land (#262432) LeVander, Gillen & Miller, P.A. 1305 Corporate Center Drive, Suite 300 Eagan, MN 55121 651-451-1831 Notary Public 6 EXHIBIT A LEGAL DESCRIPTION OF THE CITY PROPERTY Real property situated in Washington County, Minnesota, legally described as follows: PID:2803020140282 Abstract Property A-7 EXHIBIT B LEGAL DESCRIPTION OF RIVER MARKET PROPERTY Real property situated in Washington County, Minnesota, legally described as follows: PID:2803020140066 Abstract Property EXHIBIT C DEPICTION OF LEASED PREMISES C-1 -,vW.vw .-Altanow"', , FYI 7 Xcel Energy April 12, 2024 414 Nicollet Mall Minneapolis, MN 55401 Via U.S. Mail — RE: NOTICE TO COUNTIES AND MUNICIPALITIES — NOTICE OF PUBLIC HEARINGS APPLICATION FOR AUTHORITY TO INCREASE NATURAL GAS RATES DOCKET No. G002/GR-23-413 Hello, Northern States Power Company, doing business as Xcel Energy, has enclosed a required Notice to Counties and Municipalities regarding our Application for Authority to Increase Natural Gas Rates filed in the above noted docket. The enclosed Notice provides information on the upcoming Public Hearings on our Application. We would appreciate if you could post the Public Hearing information in your public calendar or on your website. Please contact Pamela Gibbs at (612) 330-2889 or 12amela.k.gibbs@xcelenergy.com or contact me at (612) 337-2268 or amber.r.hedlund@xcelenergy.com if you have any questions regarding this letter or the enclosed Notice. Sincerely, /s/ AMBER R. HEDLUND REGULATORY MANAGER Enclosure Notice to Counties and Municipalities Under Minn. Stat. § 216B.16, Subd. 1 RATE INCREASE NOTICE NOTICE OF PUBLIC HEARINGS FOR XCEL ENERGY MINNESOTA CUSTOMERS Xcel Energy has asked the Minnesota Public Utilities Commission (MPUC) to approve an increase to natural gas rates beginning January 2024. The requested increase is approximately 9.6 percent or $59.03 million. On average, the proposed final rate change would increase the bill for a typical residential natural gas customer by $6.93 per month. The MPUC may either approve, deny, or modify the requested changes, including approving a lesser or greater increase than was requested for any customer class or classes of service. The MPUC will likely make its decision on our rate request in the first quarter of 2025. If final rates are lower than interim (temporary) rates, we will refund customers the difference with interest. If final rates are higher than interim rates, we will not charge customers the difference. If you move before a refund is issued and we cannot find you, your refund may be treated as abandoned property and sent to the Minnesota Department of Commerce, Unclaimed Property Unit. You can check for unclaimed property at www.missingmoney.com. To make sure we can send you any refund owed, please provide a forwarding address when you stop service. Public Hearings Administrative Law Judge Suzanne Todnem will hold six in -person public hearings and two virtual public hearings so that customers have an opportunity to comment on our request. Any Xcel Energy customer or other person may attend or provide comments at the hearings. You are invited to comment on the adequacy and quality of Xcel Energy's service, the level of rates, or other related matters. You do not need to be represented by an attorney. The hearings will begin at their scheduled time and adjourn after everyone present has had an opportunity to comment or ask questions. Public Hearing Locations Date Time Location City of Big Lake Community Room Tuesday, April 30, 2024 1:30 p.m. 790 Minnesota Ave. Big Lake, MN 55309 Merriam Park Library Wednesday, May 1, 2024 1:30 p.m. Rooms A & B1831 Marshall Ave. St. Paul, MN 55104 Virtual WebEx Wednesday, May 1, 2024 6:30 p.m. The Meeting Point Thursday, May 2, 2024 6:30 p.m. 14537 Dodd Blvd. Rosemount, MN 55068 Northtown Library Tuesday, May 7, 2024 1:30 p.m. 711 County Hwy 10 NE 1:30 p.m. Blaine, MN 55434 Virtual WebEx Country Inn & Suites Wednesday, May 8, 2024 Wednesday, May 8, 2024 6:30 p.m. 6003 Hudson Rd. _ Woodbury, MN 55124 Red Wing Ignite Thursday, May 9, 2024 6:30 p.m. 419 Bush St. Red Wing, MN 55066 Bad weather? Find out if a hearing is canceled — call (toll free) 855-731-6208 or 651-201-2213 or visit mn. o vh uc. Virtual Public Hearings Public hearings have been scheduled as follows to be held via video conference. May 1, 2024, at 6:30 p.m. and May 8, 2024, at 1:30 p.m. Attend by Internet Connection (Audio and Video) To join the virtual hearing using a computer, tablet or smart phone, where you will have audio and video capability, go to: https://minnesota.webex.com. In the gray box where it says, "Enter Meeting Information," type the Event Number below for the public hearing date you are attending: nt Number: Event Number: 9 035 7971 2486 506 4367 nt Password, if Event Password, if ded: Xcel# needed: Xcelif Directions for Appearing via WebEx. • Log on 5 to 15 minutes before the hearing begins. You will be asked to join the hearing through a WebEx application or through a plug-in for your web browser. • Enter the Event Number shown in the box above. Next, you will be asked to enter your name, your email address, and an event password (if required). After entering this information, click "Join Now" and you will be granted access to the virtual hearing. When you enter the hearing, your microphone will be muted. If you would like to ask a question or make a comment during the meeting, use the chat function to send a message to the meeting moderator, who will place you in the queue to comment. When it is your turn to comment, your name will be called, and your line will be unmuted. You will then be able to ask questions or make a comment. To Attend by Telephone (Audio Only) If you do not have access to a computer, tablet, or smart phone, or if you would prefer to attend the hearing via audio only, you may join using any type of telephone. You do not need internet access to call into the hearing; however, you will only be able to hear (not see) the speakers. You will still be able to comment and ask questions. Use the information in the box below to dial into the hearing. You will be asked to enter the access code for the hearing, as set forth below: (Phone: Phone: 1-855-282-6330 �1-855-282-6330 Access Code: Access Code: 2489 035 7971 2486 506 4367 Event password: Event password: Xcel# (92350 from Xcel# (92350 from phones) phones) If you would like to ask a question or make a comment during the hearing, press *3 on your telephone. You will then be placed into the queue to comment. When it is your turn to speak, the last few digits of your telephone number will be announced by the moderator and your line will be unmuted, allowing you to be heard. Public Hearing and Process Information Administrative Law Judge Suzanne Todnem will preside over the public hearings and will provide the Commission with findings of fact, conclusions of law, and recommendations afterthe conclusion of the evidentiary hearing. The purpose of the public hearings is to receive public input on the proposed rate increase. At the public hearings, interested persons have the opportunity to: (1) ask questions of the utility and agency staff; and (2) offer verbal and written comments on the merits of the proposed rate increase. Members of the public may participate without needing to intervene as a party. Representation by legal counsel is permitted but not required. Please note that the public hearings will end when all attendees present have had the opportunity to comment and all other business has been concluded. You are encouraged to join the meeting at the scheduled start time to be placed in the queue to comment. Commenters will be called in the order they enter the queue. Therefore, it is advantageous to arrive at the beginning of the hearing. Written comments may be submitted during the comment period before and after the public hearings. Follow the instructions below to provide written comment. Please contact Jason Bonnett at 651-201-2235 or iason.bonnett@state.mn.us if you have questions on how to participate or have trouble accessing the public hearing using telephone orinternet. WRITTEN COMMENTS TO THE MINNESOTA PUBLIC UTILITIES COMMISSION You can still submit comments even if you do not attend a public hearing. A comment card is enclosed if you wish to mail in your comments. Comment Period Comments accepted through July 19, 2024, at 4:30 p.m. • Comments must be received by 4:30 p.m. on the close date. Comments received after the comment period closes may not be considered. How to Submit a Written Comment Written comments can be submitted via: (1) the Commission's website; (2) electronic mail; (3) U.S. Mail — including filling out and mailing in the enclosed comment card; or (4) facsimile. To learn how to submit a comment in any of these ways, please visit mn.gov/pw, select "Get Involved" from the dropdown menu on the top of the page, then select "Public Comments and How to Participate." This will take you to the Public Comment page, where you will find a list of ways to comment. Be sure to reference MPUC Docket No. 23-413 in the subject line of your comment. If you do not have access to the internet, you may fill out the enclosed comment card and send or deliver your comment to: Minnesota Public Utilities Commission 121 7th Place East, Ste. 350 St. Paul, MN 55101 Important: Comments can be reviewed by the public on the MPUC's website, except in limited circumstances consistent with the Minnesota Government Data Practices Act. The MPUC does not edit or delete personally identifying information from comments received. EVIDENTIARY HEARINGS Formal evidentiary hearings on Xcel Energy's proposal will be held on July 10 to 12, 2024, starting at 9:30 a.m. each day. The evidentiary hearings will be held at the Public Utilities Commission, 350 Metro Square Building, 121 Seventh Place East, St. Paul, Minnesota. Individuals who cannot attend in person may attend via Microsoft Teams (Teams), a video conferencing platform. Members of the public who wish to attend the hearing through Teams may request an electronic invitation by contacting MPUC staff Jason Bonnett at 651-201-2235 or iason.bonnett@state.mn.us. The purpose of the evidentiary hearing is to allow Xcel Energy, the Minnesota Department of Commerce — Division of Energy Resources, the Minnesota Office of Attorney General — Residential Utilities Division, and parties who have formally joined the contested case, to present testimony and to cross-examine each other's witnesses on the proposed rate increase. If you wish to formally intervene in this case, as a party to the litigation, you must serve and file a Petition to Intervene, pursuant to Minn. R. 1400.6200, by March 20, 2024. TO LEARN MORE Xcel Energy's current and proposed rate schedules are available at: Xcel Energy 414 Nicollet Mall Minneapolis MN 55401 Phone 612-330-5500 Web: https://www.xcelenergy.com/company/rates_and_regulations/filings/minnesota_natural_gas _rate_proposal Minnesota Department of Commerce 85 7th Place East, Suite 500 St. Paul, MN 55101 Phone: 651-539-1534 Web: https://www.edockets.state.mn.us/EFiling/search.jsp Select (23) in the year field, type (413) in the number field, select Search, and the list of documents will appear on the next page. If you have questions about the MPUC's review process or need assistance in submitting comments, contact the Commission's Consumer Affairs Office at: Minnesota Public Utilities Commission 121 7th Place East, Suite 350 St. Paul, MN 55101 Phone: 651-296-0406 or 800-657-3782 Email: consumer.puc@state.mn.us Anyone with hearing or speech disabilities may call through their preferred Telecommunications Relay. Please contact the MPUC staff Jason Bonnett at 651-201-2235 or jason.bonnett@state.mn.us as soon as possible if you need an interpreter or accommodation to attend a public hearing. Proposed Rate Increases The table below shows the effect of both the interim and proposed rate changes on monthly bills for residential, commercial and industrial customers with average natural gas use. Customer Class Average Monthly Usage in Ccf (or therms Average Monthly Bill - Current Rates Average Monthly Bill - Interim Rates Average Monthly Bill - Proposed Rates Residential 73 $67 $73 $74 Sm. Commercial 186 $157 $169 $173 L . Commercial 1,311 $968 $1,029 $1,059 Sm. Demand 7,765 $5,403 $5,763 $5,825 L . Demand 17,821 $11,861 $12,615 $12,818 Sm. Interruptible 6,639 $32620 $3,858 $3,932 Med. Interruptible 46,065 $20,958 $21,836 $23,163 L . Interruptible 713,546 $313,983 $325,968 $341,268 L . Firm Transport** 133,497 $18,990 $22,602 $25,702 Sm. Interruptible Transport** 6,639 $1,248 $1,491 $1,559 Med. Interruptible Transport** 195,706 1 $19,406 $22,940 $28,774 L . Interruptible Transport** 1 2,098,693 1 $71,065 1 $85,037 $93,580 ** Transportation classes bill estimates do not include the cost of gas X o C CD- — / � F o \ m 3 3 5 -- A. . CD E\\'< § c/ 7 0 0 j 2 0 } 0 7 n C/= k C 2 Z / 2 o �/ 0 y / � 3 0 0 \ d U) m \ I S � 0 U) < < 0 - n 0 / 3 ƒ7\ 9 (C)\ CD � c = — — — — — — — — | — — — — — — — 0 o 0 / m 2 to / � w c w 0 m m n ) 41 CD / - CD0 CD _ _ § :3(D oCD \ 7 = \ CD_ C » h 3 = ƒ 5 o § § \ \ _ (D m Q 0 / \ k � 3CT . Cl) J < m K 0 \ g / ] &_ 7 C) - / & CD a' \ 9 / ¥ C 7 / ¥ _ \ 7 \ = { J C_ ° & o G § / 0- o = 7 / � � - � 0 $ o CD § 0 o 2 § g 2 = . O c � �. �. 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Water Update —Available Tuesday V. OPEN FORUM —open forum allows the public to address council on subjects which are not part of the meeting. Council may take action, reply or give direction to staff. Please limit your comments to 5 minutes or less. VI. STAFF REPORTS 3. Public Works Director 4. Police Chief 5. Fire Chief 6. Finance Director 7. Community Development Director 8. City Clerk 9. City Attorney 10. City Administrator — 2023 Annual Report VII. CONSENT AGENDA — these items are considered routine and will be enacted by one motion with no discussion. Anyone may request an item to be removed from the consent agenda and considered separately. 11. April 2, 2024 Workshop and Regular Meeting Minutes 12. Payment of Bills 13. 2024 Parking Lot and Trail Improvement Project Bid Award and Agreement — Resolution 14. 2024 Sidewalk Rehabilitation Project Plans and Specs and Advertise for Bids — Resolution 15. 2024 Street Project Bid Award and Agreement — Resolution 16. Animal Humane Society Services Revised Agreement 17. Conditional Use Permit for 14100 60th St N — Resolution 18. Engineering Services Agreement for PFAS Option Analysis 19. Municipal Parking Ramp Restoration Project Bid Award and Agreement — Resolution 20. Retail Sale of Fireworks License for Cub Foods 21. Senior Engineering Technician Position Promotion 22. Temporary Site Lease Agreement for 2001 Willard Street Vill. PUBLIC HEARINGS — None IX. UNFINISHED BUSINESS X. NEW BUSINESS 23. River Market Parking Lot Lease Agreement — Available Tuesday 24. Duputy Clerk Position XI. COUNCIL REQUEST ITEMS XII. ADJOURNMENT I •. CI T Y DEPAR TMENTS Mayor& Council............................................................................................................................................................................... 3 Administration.................................................................................................................................................................................. 7 Human Resources Department............................................................................................................................................. 8 MISDepartment........................................................................................................................................................................11 CommunityDevelopment..........................................................................................................................................................13 PlanningDepartment..............................................................................................................................................................14 BuildingInspections Department......................................................................................................................................16 Engineering/ Public Works......................................................................................................................................................19 EngineeringDepartment.......................................................................................................................................................20 PublicWorks Department.....................................................................................................................................................21 Finance...............................................................................................................................................................................................2 3 Fire....................................................................................................................................................................................................... 24 Police...................................................................................................................................................................................................28 LegalServices..................................................................................................................................................................................31 Page 1 of 32 Apri12023 CITY OF STILLWATER ORGANIZATIONAL CHART (2023) Citizens of Stillwater Mayor & Council Boards & Commissions M a City Attorney I PF Downtown Parking Commission PP Heritage Preservation Commission 6- op Human Rights Commission Parks & Recreation Commission Planning Commission 0 Utilities Commission Administration Human Resources Information Technology Community Development Building Inspections City Administrator Engineering Public Works PW Finance Fire Police Charter Commission Joint Board Joint Cable Commmission Library Board of Trustees Traffic Safety Committee St Croix Recreation Center Page 2 of 32 Apri12023 Mayor & Council All City powers are vested in the City Council, except as otherwise specified by law or the Stillwater City Charter. The Council ensures all obligations and duties imposed on the City by law are implemented. Since the City Council exercises its authority or takes action as one body, individual members of Council cannot act on behalf of the City. The City Council is the policy making and legislative body. Council members approve the tax rate, adopt the budget and set the City's vision. The Council provides leadership for the community by identifying issues or opportunities and then implementing goals and strategies to solve issues. Council members focus on City policies, the City vision, ordinances and intergovernmental affairs. Some examples: land use development, comprehensive planning, capital improvement projects and strategic planning. Council member Ward 1 Ryan Collins Council Activities Voters Council member Coul umber Member Ward 2 Mayor Ward 3 Ward 4 Dave Ted Junker Kozlowski Larry Mike Odebrecht Polehna The City Council continued to provide leadership to the City of Stillwater. The Council has strategically approved a number of initiatives that make concrete steps to streamlining city operations; improving resident, visitor, and business experiences within the City; and considering the future for decision making and policy implementation. The Stillwater City Council has strategically moved forward with the following: ❖ Comprehensive reorganization of downtown parking to improve user experience ❖ Enhancing the City's Capital Improvement Plan ❖ Creation of a long-range financial planning document and tool ❖ Formally worked with the State of Minnesota to obtain $6 million for riverfront parks ❖ Continued the commitment to the improvement of City communications ❖ Conducted a facilities condition rating and space needs analysis ❖ Recodification of the City Code ❖ Chestnut Street Plaza Project completion ❖ Enterprise Resource Planning (ERP) Software upgrade ❖ Recreation Center pro forma, estimating, and outside funding identified ❖ Downtown street lighting authorization for bid and funding allocation ❖ Renewed Holiday Lights Agreement ❖ Union Alley outdoor seating ❖ Police Department Hiring Incentive Authorization ❖ CBD Ordinances enacted Page 3 of 32 April 2023 ❖ Conceptual Approval of Entrance Monuments ❖ Grant Funding for Emerald Ash Borer ❖ Xcel Energy Agreement for transformers appearance ❖ Worked with Washington County on Emergency Housing ❖ Green Business Directory ❖ Created a Special Service District ❖ Increased cybersecurity management ❖ Climate Action Plan adopted ❖ Energy Action Plan Authorized ❖ Submitted State Bonding Requests for key projects The City Council adopted the 2024 City budget, conducted 24 Council meetings, adopted 177 resolutions and enacted 12 ordinances. City Council members are appointed annually as a liaison to a board or commission to facilitate communication and interaction between the Council, internal advisory bodies and other governmental and non-profit organizations. A liaison enhances communication between the City Council and other organizations. Liaison members serve only for communication purposes and do not have any authority to vote, unless specifically designated by ordinance. BOARD/COMMISSION COUNCIL MEMBER Convention & Visitors Bureau Councilmember Polehna Downtown Parking Commission Councilmember Junker Fire Relief Association Councilmember Collins Councilmember Odebrecht Heritage Preservation Commission Councilmember Junker Human Rights Commission Councilmember Polehna Joint Board Councilmember Odebrecht Joint Cable Commission Councilmember Odebrecht Lake Elmo Airport Advisory Commission Mayor Kozlowksi Alternate: Community Development Director Library Board of Trustees Councilmember Collins Middle St. Croix Watershed Management Councilmember Collins Parks & Recreation Commission Councilmember Polehna Planning Commission Councilmember Odebrecht Utilities Commission Councilmember Polehna 2023 Strategic Plan The City of Stillwater undertook their annual strategic planning process in May of 2023. The process included individual meetings between the Mayor, City Council, Department Head Team and consultant as well as a 1 day facilitated session on May 18th. The session included: ❖ Team building ❖ Mayor, Council, and Department Head expectation presentations ❖ Discussion on priorities, strategies, and projects ❖ Discussion on champions and actionable steps to mover the priorities and strategies forward Page 4 of 32 April 2023 The following represents the mission and core values of the City of Stillwater. This is important to include in the 2023 Strategic Action Plan as it provides a baseline for the discussions, strategies, and goals year over year. 'RESPECT' Honor the diverse contributions of all to the betterment of the organization and community, treat all parties equitably. Priorities/Strategies CORE VALUES 'INTEGRITY' Ethical and principled approach dealing with issues, individuals and community, Earns others'trust and respect through consistent honesty and professionalism in all interactions. 'QUALITY' Excellence, pride and stewardship in delivery of best possible customer service with effective and efficient outcomes. 'TRUST' Truthful, open and accountable in all interactions 'COMPETENCE' Strives for continuous improvement in self, community assets and management of resources. WEI This chart represents the priorities, strategies, and projects gleaned from the strategic planning session as well as the individual meetings and the status of completion. Communications/Relations ip Building Status Continue to pursue - A comprehensive info communication tools/hire for the gathering and assessment of Implement Communication City. Determine how to best communications currently Strategy for the Public document what is being sent out utilized is being conducted. by the city. • Implement Communication Strategy in 2024 Page 5 of 32 April 2023 Team Building Management Team Building ■ This began in October of 2023 and the first portion will be completed in Spring of 2024. ■ Downtown Steering Develop Key Partnerships Ongoing ■ Chamber Meetings ■ CVB Meetings ■ Sustainable Stillwater ■ 3rd Quarter of 2024 Staffing, Recruitment, Develop Strategies to address Retention, Succession Planning Operations -ALNotes Status Enhance customer services and ■ Community Development Community Development develop toolbox for flexibility Report in Q2 on Customer Customer Service Service enhancements ■ Continuing to look ahead for Capital Project Planning and Ongoing projects and execution execution ■ 2024 Budget Discussion ■ Continue to pursue State Bonding ■ Examine impact of Local Alternative Revenue Ongoing Option Sales Tax Enhancement ■ Make Annual Adjustments ■ Continue Special Service District Meetings Downtown Parking Ongoing ■ Continue fine tuning and streamlining operations ■ Continue to provide training Employee Training Ongoing opportunities for staff Event Metrics Ongoing ■ Staff has numbers for the four biggest events and their cost. ■ Substantially Completed ERP Software Implementation Ongoing ■ Continue to integrate various components Community Notes Status Economic Development ■ Economic Development report Authority Continue to evaluate EDA in Q4 ■ Project Costs estimated ■ State Paperwork filled out Develop Riverfront Parks Until Completion ■ Determining final funding options ■ Recreation Center CIP and Continue Recreation Center financial plan completed enhancements Ongoing ■ Outside funding sources for expansion identified Page 6 of 32 April 2023 Administration Mission The City Administration Department implements official policies of the Mayor and City Council by coordinating City services to meet the needs of all who live, work, and recreate in the City of Stillwater. The professional staff provides support, guidance, communications and leadership to assure that quality municipal services are provided to the members of our community. Department Organization City Clerk (1 FTE) Administrative Assistant (2 FTE) d City Administrator (1 FTE) Human Resources Manager (1 FTE) Human Resources Specialist Program Descriptions & Goals (1 FTE) Information Systems Manager (1 FTE) MIS Specialist IS Technician (1 FTE) (1 FTE) The Administration Department is responsible for the following functions: respond to inquiries and requests of the City Council, oversee department heads and ensure departments coordinate work towards common city goals, provide administrative services to departments, outside agencies, and the public, complete activities not under the responsibility of other departments, and support communications and information to City Council and the organization. In addition, the department includes the City Clerk, Human Resources and Information Technology divisions. ❖ Provide staff support to the Mayor and City Council; provide thorough and objective analysis of issues, including recommended courses of action ❖ Prepare and submit an annual proposed budget and capital programs to the City Council ❖ Ensure that all departments achieve their program objectives while adhering to City policies and maintaining appropriate management procedures ❖ Oversee the timely completion of major projects & community capital/park improvements ❖ Develop City-wide strategies to guide the City's long-range development ❖ Develop and administer services and assure transparency of Stillwater's conduct of business operations ❖ Coordinate the retention and distribution of City records (paper and electronic) Program Accomplishments and Results, Special Awards, Recognitions The Administration Department assisted with scheduling the annual City Council & management staff strategic planning workshop; providing general City management; support for planning for major winter events; supporting operational and project needs for City facilities; development of 2024 budget guidelines and budget proposals (in conjunction with the Finance Director); and development of a Capital Improvement Program and Long -Range Financial Plan. ❖ Developed recommendations in conjunction with the Finance Director, for City Council review allocation of American Rescue Plan Act (ARPA) funds. Including financial contributions to the Downtown Lighting project. ❖ Submitted annual resolution & report for participation in the State Performance Management Program.* Page 7 of 32 April 2023 ❖ Assisted the Mayor & Council, staff, Chamber of Commerce and downtown businesses with planning of Wintertime in Stillwater events, including the 2024 World Snow Sculpting Championship to position Stillwater as a year-round destination. * ❖ Review, discussed, and evaluated the role of the EDA in the City of Stillwater. ❖ Collaborated with Greater Stillwater Area Chamber of Commerce on Leadership in the Valley program. ❖ Processed liquor, tobacco, cannabinoid, gambling, haulers, message establishment, message therapists movie production and peddlers licenses and permits. ❖ Successfully developed and delivered four City newsletters. ❖ Worked to provide a consistent calendar of content on social media ❖ Conducted secure elections for the School District Election ❖ Oversee maintenance of website content to apprise the community of City News. ❖ Continued digitizing city records. ❖ Conducted a Space Needs and Condition Rating study of city facilities ❖ Initiated Team Building for the Senior Leadership Team ❖ Assisted in the Facilitation to create a Special Service District *Notation: City Strategic Plan Element Future Challenges and Opportunities The City of Stillwater will continue to be challenged with increasing operational costs, infrastructure maintenance (city streets, sidewalks, infrastructure, technology, and asset preservation needs, appropriate staffing levels, and managing health care costs). The City Council and senior management staff will conduct a strategic plan workshop in 2024 to review and update the City's Strategic Plan goals and action items. Future opportunities and challenges for 2024 and beyond include: managing changes in demographics impacting service, demand, operations, funding and staffing decisions for the City; collaborative efforts with other government units, business, education and community organizations to develop service delivery alternatives; succession planning through recruiting, selecting and retaining the best possible talent for city positions to foster innovation, transitional thinking, and facilitative leadership and teamwork to assist the city in meeting future challenges of senior management and line staff transitions; develop a 2025 budget proposal including new high priority positions, update the capital improvement plan to address deferred city building, street and sidewalk maintenance needs and high priority city infrastructure projects included in the State Bonding Bill request; manage scoping process for possible St. Croix Valley Recreation Center Possible Expansion project, and updates to the City Emergency Operations Plan and Continuity of Operations Plan. Program Output Indicators 2017 2018 2019 2020 2021 2022 2023 Data Practices Requests 3 26 36 40 52 64 84 Liquor & Tobacco Licenses 139 117 127 121 127 131 134 Temporary Liquor Licenses 16 14 11 2 8 11 11 Haulers Licenses 0 0 11 12 15 15 17 Gambling Licenses 17 19 18 18 11 17 22 Massage Therapy Licenses - -- -- -- -- -- 56 Peddler Permits -- - - -- -- 38 58 Human Resources Department The Human Resources Department provides programs and services such as workforce planning, classification, compensation, benefits administration, recruitment and assessment, policy, labor relations, development, risk management and wellbeing. The department reports to the City Administrator, and is comprised of one full time Human Resources Manager and one Human Resources Specialist Confidential. Partial allocation of Payroll staff wages is also included in this budget. Mission To improve people's lives in service to the valley community. Page 8 of 32 April 2023 Program Descriptions & Goals The department engages in a broad range of functions and serves as an advisor to the City Administrator and various other departments on all personnel matters in the City. The department also provides Human Resource (HR) consulting services to the Library as requested. Goals for 2023 were: ❖ Monitor Federal and State legislative impacts on human resources ❖ Identify options for retired city employees specific to city -provided health insurance and monitor potential reduction in retiree health insurance property tax costs for retirees for inclusion in 2024 budget process ❖ Develop a learning culture in support of organizational excellence ❖ HR Strategy: Value city employees - create a culture of excellence where employees live the City's values of Respect, Integrity, Trust, Quality, and Competence; promote professional development opportunities, develop bench talent relative to succession planning. ❖ Convene regular labor-management insurance work group meetings for analysis of insurance options for future years. ❖ Organize and facilitate risk management/safety committee ❖ Negotiate and settle collective bargaining agreements Program Accomplishments and Results, Special Awards, Recognitions Human Resources is pleased to report on significant accomplishments and the ongoing commitment of strategic priorities. The City of Stillwater as an organization is comprised of mission -oriented people who choose every day to build a stronger community and realize their potential. The City offers flexibility, purpose -driven work, and wellbeing. The City's employment opportunities are as follows, and 471 people applied for open positions. Recruitments were launched for the following positions: Administrative Assistant Assistant City Planner Assistant Public Works Superintendent Code Enforcement Technician Community Services Officer Deputy Public Works Director/City Engineer Firefighter/Engineer GIS Technician Information Systems Technician Information Technology Manager Lead Worker - Public Works Library Associate - Information Services Library Custodian - On Call Substitute Library Shelver Paid On Call Firefighter Part -Time Volunteer Police Reserve Officer Patrol Officer Payroll Technician Police Captain Public Works Maintenance Worker Public Works Superintendent - Streets Temporary Seasonal Library Event Prep Worker Temporary Seasonal Public Works Maintenance Wkr. Youth Services Librarian Minnesota State Legislature passed a number of significant changes impacting City employment policies. They were: • The Compensation Cap Repeal May 2023 • Crown Act August 2023 • Employee Sick and Safe Time effective January 2024 • Family and Medical Leave effective January 2026 • Juneteenth (June 19 State Holiday) • Legalized sale of recreational cannabis August 2023 • Public Employment Labor Relations Act July 2023 • Public Safety Duty Disability Law January 2024 Page 9 of 32 April 2023 HR staff partnered with other cities and counties in the state to evaluate the impact of the legislative activity and accordingly revise its policies, especially regarding Employee Sick and Safe Time language. Human Resources serves as a convener for labor management committees who meet on a regular basis. One is the Insurance Work Group. The City's Insurance Work Group analyzed insurance options, reviewed vendor plan designs from Blue Cross Blue Shield, United Health Group, and HealthPartners. The group unanimously chose HealthPartners to serve in the best interest of the employees, and the City, saving $91,000 in annual premiums versus the lowest rates offered by Blue Cross Blue Shield. The change was implemented with fall 2023 open enrollment, and the new insurance will take effect in January. The City's Public Works Labor Management committee meets and discusses dozens of topics including equipment replacement, work plans and operations that are key to performance and outside of the collective bargaining process. Collective bargaining concluded in early 2023 when the City reached tentative agreements with two remaining bargaining units. Ratified three-year contracts were approved in March by City Council. The City Council also approved a special COVID-19 leave bank as 65 City employees who suffered from COVID-19 were able to utilize the special leave allocation in 2022, helping to keep the workplace safe. The City's wellness program offers an annual incentive, onsite education sessions, preventive screenings, wellness programming, and more. With programming input from the City's Worksite Wellness Committee, the City delivered biometrics screening onsite to 25 employees, hosted 14 educational opportunities, a blood drive, and an onsite flu immunization clinic. Virtual programming was delivered electronically via Zoom, and onsite initiatives were aligned with social distancing standards when applicable. The City received a donation of two newer treadmills and a rowing machine from Orangetheory Fitness. Special thanks to Public Works staff who transported and moved the equipment to the Fitness Room. The City provides its employees with key information to stay healthy and safe, communicates regular updates, and engages its Employee Assistance Programming so that families experiencing an increase in stress and other related wellbeing concerns can seek support. Future Challenges and Opportunities Goals for the upcoming year include: ❖ Implement outcome of legislative activity slated for 2024 and beyond ❖ Deliver new applicant tracking, onboarding and performance appraisal software for staff use ❖ Succession Planning, Recruitment and Retention strategy ❖ Highlight ways to combat the hiring crisis by promoting the City's flexibility, well-being programs and purpose driven work ❖ Settle remaining collective bargaining agreements ❖ Facilitate Insurance Work Group and reach consensus on health insurance plan designs for 2024 ❖ HR Analytics: Issue total rewards reports to employees to show them the value of their wages plus employer funded benefits ❖ Develop a learning culture in support of organizational excellence Ongoing service delivery around COVID-19 pandemic planning, improved employee benefits, wellbeing, collective bargaining, retiree health insurance monitoring, and implementation of an updated market -based compensation structure were some of the highlights of 2023 having occurred in addition to the regular operational requirements. HR worked to professionally shape the most important part of the service - the people, and looks forward to future progress aligned with the City's strategic plan. Program Output Indicators 2020 2021 2022 2023 Recruitments - Permanent Positions 9 16 23* 22* Recruitments - Seasonal Positions 4 16 6 2 Number of job applications received 384 267 506 471 Employee Count Full Time and Part Time for 2023 102.75 107 163** 148 Annual Turnover Rate Vacancies FTE 9% 15% 14% 15% *Inclusive of Library **Headcount changed from FTE to Actual Number of Employees Page 10 of 32 April 2023 MIS Department The MIS Department is an integral part of City operations. Our team consists of three full time employees, MIS Manager, MIS Specialist, and an IS Technician. The Department is responsible for the information technology needs of all City buildings, including City Hall, Police, Fire, Public Works, St. Croix Valley Recreation Center, Lily Lake Ice Arena, and the Stillwater Public Library. In addition, we provide support for the Stillwater Parking Ramp and City owned parks. Staff are on call 24/7/365 on a rotating shift. Mission The IT Department provides the tools to organize, evaluate and efficiently manage departments within the City by using secure, reliable, and integrated technology solutions in alignment with administrative goals, while delivering excellence in customer service. In support of this mission, we will: • Collaborate with City managers to understand the information technology needs • Provide leadership and planning for the effective, dependable and strategic use of emerging technologies • Demonstrate technical and operational excellence through a commitment to professionalism and continuous improvement Program Descriptions & Goals The goal is to provide vision and leadership, deliver timely and effective responses, provide reliable, usable information systems, and commit to developing and maintaining technically skilled staff. The MIS Department provides users with the following services. ❖ IS Infrastructure - install, maintain and keep up-to-date hardware and software components, cabling and all other equipment necessary to make the information technology systems function according to the established needs of the City. Network design, administration, and monitoring to keep the system working properly. This also includes wireless networks, security cameras and key card entry systems. IS Functionality - researching and maintaining operational applications, developing, securing, storing and backing up electronic data that belongs to the City, and assisting in the use of software and data management by all areas of the organization. ❖ IS Support - configure, deploy, maintain, troubleshoot and support computer workstations, laptops, printers, mobile devices, software, and other computer and telecommunications devices. Diagnose and resolve problems associated with information technology. Inventory and document hardware and software. Train and assist users. IS Governance - establish and manage the selection, funding and prioritization of information technology. Develop and maintain network security, data protection, policy, and compliance. ❖ Website - creating and maintaining the website to meet the needs of the City and the community. Program Accomplishments and Results, Special Awards, Recognitions During 2023, the MIS Department completed the following tasks. • Performed cost analysis of on -premises virtual server infrastructure • Completed full review of all IT computing assets and recategorized to provide individual departments and enterprise level capital costs. • Reviewed IT labor costs • Cost review of departments printing and equipment replacement • Reviewed postal meter program costs and replaced the meter device • Updated City fiber locate and repair service agreement • Completed triennial FBI CJIS security audit for the police department • Define network connection needs for Recreation Center and Lily Lake Arena. Submitted requests and reviewed proposals from potential service providers for a 2024 project. • Transferred domain to Stillwatermn.gov • Engaged Arctic Wolf for Cybersecurity • Held IT Committee meetings • Maintained 271 PC's and Laptops • Maintained 50 printers (workgroup printers, receipt printers and Dymo label printers) Page 11 of 32 April 2023 • Maintained 10 copiers • Supported 195 video cameras (city facilities, squad cars, interview rooms, and body cameras) • Monitored 52 wireless access points, • Supported 375 TB of server storage, 77 TB of PC support and over 100 software applications • Monitored 92 mobile devices (smartphones, tablets), 187 desk phones and 30 soft phones (VPN) • Supported 25 switches, 6 firewalls, 5 hosts and 3 SAN's • Maintain 75 keycard readers • Perform daily maintenance, troubleshooting and monitoring the City's network The IT Department addressed helpdesk tickets, researched and procured IT hardware and supplies, participated in IT inventory asset management, managed backup and recovery of digital assets, troubleshoot network issues, documented processes, configured phone systems and kept network assets current with patches. Future Challenges and Opportunities The role of IT is shifting and staff has become increasingly responsible for a more integrated approach to overall strategy and operations. This past year the City has consulted with Terre Heiser to define, document, and formulate a plan to accomplish the following objectives as it relates to technology: • Identify on -premise systems that can be better leveraged in the cloud • Staying current with industry data security practices • Optimizing infrastructure design to reduce capital expenditures as it relates to technology • Protecting and educating users against increased cybersecurity threats • Effectively managing IT governance as it relates to risk, performance, strategic alignment, and value • Hiring and retaining talent Page 12 of 32 Apri12023 Community Development Mission The Community Development Department helps plan for the Community's Future and helps guide projects to success through creative problem solving, fairness, and consistency. The Team ensures a healthy and safe community and promotes neighborhood vitality. Vision The Community Development Department will build, maintain, and improve relationships and public perception. We will do this through kindness, clearer codes, improved processes, personal and professional growth, and fresh ideas. The Team commits to cultivating the customer experience and improving respect at all levels. Strategic Priorities ❖ Update Zoning and Subdivision Codes to `right -size' regulatory framework and advance economic development goals ❖ Document Standard Operating Procedures ❖ Increase Professional Development, job Shadowing, and Networking Opportunities for Staff ❖ Increase staffing levels targeted at streamlining commercial and industrial projects in order to advance economic development and historic preservation goals ❖ Improve the Customer Experience by improving communication throughout a project and implementing better self-service tools ❖ Frame resource planning with a lens on bench of talent and succession planning Department Organization Community Development Director (1 FTE) Planning Department Building Inspections Planning Manager Building Official (1 FTE) (1 FTE) Assistant Planner Building Inspector (1 FTE) (2 FTE) Administrative Assistant Permit Technician (1 FTE) (1 FTE) Code Enforcement Technician Page 13 of 32 April 2023 Planning Department Program Descriptions & Goals ❖ Long range planning o Comprehensive Plan development and maintenance o Neighborhood plan development o Downtown Plan and Downtown Parking Plan o Economic Development Plan ❖ Current planning/Zoning Administration/Land Use Applications o Liaison to Planning Commission, Heritage Preservation Commission (HPC) and Downtown Parking Commission o Short term home rental license o Ordinance development o Historic preservation ❖ Economic Development o Public Financing (Tax Increment Financing (TIF), Tax Abatement) o Business Retention and Expansion o Liaison to Business Community ❖ Zoning Code Enforcement Program Accomplishments and Results, Special Awards, Recognitions ❖ Initiated Department Visioning and Strategic Plan to improve Customer Experience o Completed in Q1 2024 0 Established new Purpose (Mission) Statement, Vision Statement, and Priorities for 2024-2025 ❖ Completed Visioning and Strategic Visioning for Heritage Preservation ❖ Major Update to Downtown Parking District Pay Zone o User -Friendly Payment Collection o Customer Experience Enhancements o Regular Capital Maintenance Needs o Long -Term Capital Expansion Needs o Improved compliance and parking availability ❖ Initiated several process improvements and regulation amendments through citywide recodification process o Food Trucks o Streamlining Restaurant Approval in Central Business District o Accessory Structures/Accessory Dwelling Units o Streamlining Commission Approval Process o Update Historic Building Demolition Process ❖ Revised Pre -Application Concept Review Process ❖ Restructured Code Enforcement/Neighborhood Health Programs o Added 1.0 FTE Code Enforcement Technician o Added new request tracking system o Improved partnership with Washington County Community Development Agency (CDA) to leverage existing financial resources for Property Owners o Successfully leverage Hazardous Building Statutes to remove multiple blighted and unsafe structures ❖ Continued enhancement for Short Term Home Rental Licensing Program o Professional Development and Training for Administrative Staff o Implemented new software tools for better address identification o Database clean-up and quality control ❖ The Heritage Preservation Commission awarded the following projects recognition for their outstanding work in design and preservation. o Union Art Alley 0 1021 3rd St S (Mrachek Residence) o Chris Rustad Page 14 of 32 April 2023 0 1003 61h Ave S (Leon Properties Renovation) o 902 4th St S (Churchill Neighborhood Commercial Node Facade Improvements) o Freight House Reroof o Image360 Signs o Seven Edges Interior Design o Cates Fine Homes o Stillwater Public Library o Washington County Historical Society Code Enforcement and Neighborhood Health Program Update The Community Development focused much of 2023 on updating code enforcement and neighborhood health. Previous years focused on implementing new tools such as Administrative Citations and revised Abatement Procedures. In 2023, the City focused on adding resources (Code Enforcement Technician) and centralizing and updating processes and procedures. Below are some highlights of specific success stories. Neighborhood Conservation District Siding Replacement For nearly ten (10) years, the City had an active file on a single-family dwelling that was making slow progress on replacing siding. The project commenced and exposed house wrap, but never fully completed the project. Staff leveraged new Administrative Citations as a mechanism to encourage voluntary compliance. More importantly, Staff connected the Property Owner with the Washington County Community Development Agency (CDA) to leverage existing qualifying resources. Through a combination of both tools, this project was completed in a matter of months from start to finish. South Hill Hazardous Structures The City received a complaint about a potentially unsafe and hazardous structure. The structure was confirmed to be hazardous. The City Council initiated a Hazardous Building Determination per Minnesota Statutes Chapter 463. While initiating the process without fully executing the process ultimately led to voluntary compliance, the process created a framework whereby Staff could discuss options and limitations, expressing the importance of 'starting the clock' in case compliance was not achieved in the future. Croixwood Nuisance Violations This case has been an ongoing violation for a number of years. Staff previously was not able to achieve 100% compliance. Through better Administrative Citations, Abatement Processes, and augmenting Staff through contracted services for abatement, the City was able to achieve significant improvement at the time. Lake McKusick Neighborhood Staff was able to leverage updated tools and processes to obtain initial compliance with a number of outdoor storage and long grass nuisance violations. The process was further leveraged by a Buyer who ultimately remodeled this highly visible dwelling. North Hill Vacant Dwelling Page 15 of 32 April 2023 The City received a complaint about outdoor storage nuisances at a vacant dwelling on North Hill. While abating the outdoor nuisances, Staff determined that nuisance and safety issues existed inside the home and that there were likely unauthorized occupants utilizing the home. Through the process, it was discovered that there was an error on the foreclosure process and that there was not an active ownership of the dwelling. Our efforts not only cleaned up outdoor nuisances and building safety issues, it also helped clean up title issues so that the property could be put back on the market for sale and occupancy. Tracking Ownership Changes Staff has spent a significant amount of time tightening up property owner lookup information. Often, these already complex complaints are further complicated by foreclosures, change in ownership, and/or ownership located a distance away from Stillwater. Staff has invested in staff development and tools to better live track ownership information. Future Challenges and Opportunities ❖ Customer Experience/Department Culture ❖ Plan Review and Inspections for Commercial/Industrial Projects, especially adaptive reuse of historic buildings ❖ Embracing technology enhancements/Community Development Software Transition ❖ Downtown Parking Commission Work Plan and Priority ❖ Heritage Preservation Commission Work Plan and Priorities ❖ Create Planning Commission Strategic Plan ❖ Comprehensive update to zoning code ❖ Increasing complexity of code requirements for adaptive reuse of existing buildings Building Inspections Department Program Descriptions & Goals ❖ Administer the Minnesota Codes (Building, Residential, Mechanical, Fuel Gas, Plumbing, Energy, Accessibility, Conservation Code for Existing Buildings) ❖ Construction consultation with owners, contractors, and designers ❖ Perform Building plan reviews ❖ Conduct building, plumbing and mechanical inspections ❖ Short term home rental inspections ❖ Keep current with new building materials and methods introduced to the industry Program Accomplishments and Results, Special Awards, Recognitions ❖ Began implementing new permit and inspection software ❖ Revamped educational materials, especially short-term home rentals ❖ Completed inspections for The Miller Apartments ❖ Began inspections on Sandhill Shores Apartments ❖ Integrated Code Enforcement Technician into number of enforcement projects ❖ Manitou Fund Education and Arts Center (River Grove School and Zephyr Theatre) ❖ Lora Event Center and Stone House Short Term Home Rental ❖ Multiple complex adaptive reuse requests Page 16 of 32 April 2023 2500 2000 1504 1500 1105 1000 500 0 Total Permits 2193 2236 6 1532 1509 1726 1782 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Number of Inspections 7000 6038 6000 5000 4125/\S4339 4484 4128 4000 3488 3707 2748 3060 3075 3109 3000 2000 1000 0 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Inspections Available Resources New Housing Starts 200 180 160 140 120 100 80 60 40 20 0 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Page 17 of 32 April 2023 Future Challenges and Opportunities ❖ Continue to digitize property files and consider additional technology enhancements to streamline process ❖ Continue to improve approval timelines to meet customer expectations with a focus on improving customer service for larger commercial, industrial and institutional projects ❖ Continue to enhance communications strategies to improve relationships with customers ❖ Balance process improvements and staffing needs to meet the changing needs of customers and increasing complexity of projects ❖ Balance project workload with need for ongoing professional development ❖ Increase availability for state delegation on large projects to better, and more quickly, respond to customers' needs ❖ Increase professional development opportunities for staff to allow for more delegation of tasks allowing for more independent decision -making capacity Program Output Indicators Target building permit turnaround times are listed below. Please note that staff is in the process of reformatting this reporting system into a more accurate and automated reporting system. These results should not be considered 100% accurate. Some more complex projects requiring plan revisions do exceed these reporting metrics. That said, the City's actual plan review timeframe is within approved metrics. Staff will focus on overall timeframes in 2022, aiming to reduce total time from original submittal to permit issuance. Overall Building Planning Engineering Residential 14 days 7 days 3 days 3 days Commercial 20 days 20 days 3 days 3 days Page 18 of 32 April 2023 Engineering / Public Works Mission To provide the Stillwater community with essential services in a safe, reliable, and environmentally responsible manner, placing a high value on quality and teamwork. Department Organization Engineering Department Assistant City Engineer (1 FTE) Engineering Technicians (2 FTE) atural Resouces Technician (1 FTE) Technician (1 FTE) Public Works Director / City Engineer (1 FTE) Administrative Assitant (1 FTE) Facilities (1 FTE) Public Works Department Streets Superintendent Parks Superintendent Utility Superintendent j (1 FTE) (1 FTE) (1 FTE) Program Descriptions & Goals Assistant Public Works Superintendent ( 1 FTE) h A Lead Worke (3 FTE) 0 Maintenance Worker (5 FTE) Lead Worker (1 FTE) Maintenance Worker (6 FTE) Lead Worker (1 FTE) L Maintenance Worker (5 FTE) The Public Works Director who works directly for the City Council and the City Administrator heads the Public Works Department. The Public Works Department is divided into two departments: Public Works and Engineering. Public Works is separated three divisions; Streets, Parks, and Utilities. The Street Division includes streets, storm sewer, lighting and fleet maintenance responsibilities. The Parks Division is responsible for parks maintenance and organize special events. The Utilities Division includes sanitary sewer and water distribution. All the departments within the Public Works Department work together to coordinate services, provide quality customer service, and ensure the infrastructure is reliable, efficient and done in a cost-effective manner. Overall the Public Works Department consists of 32 full-time employees in Public Works: 7 in Administration, 21 assigned to Public Works, and 4 in Engineering. Annual hiring of 8-10 summer seasonal employees assist each of the departments. Personnel costs are funded from the General Fund, (Streets and Engineering), Enterprise Funds, (Sanitary Sewer, Storm Sewer, Lighting) and Revenue Funds (Parks). The Public Works Department is fortunate to have experienced staff that is very knowledgeable and skilled in their jobs. At the end of 2022, the length of employment with the City for full-time employees ranges from 0.5 0 to 23.5 years, with 9 years of average experience. In 2023, Chad Rogness was promoted to Parks Superintendent, Wade Wellner was promoted to Streets Superintendent and Cody Denucci was promoted to Assistant Superintendent. Levi Olson, Dan Leitch and Tim Beebe were hired in 2023 as a utility maintenance workers and Cole Boelter was hired as a GIS technician. Long time Public Works Superintendent Nick Chaves retired in early 2023 after 25 + years of working in the Public Works Department. Page 19 of 32 April 2023 Engineering Department The objective of the Engineering Department is to ensure that the City's infrastructure is kept in working order and rehabilitated in a cost-effective manner. The department is responsible for planning, design, and construction of all municipal infrastructure, mapping, surveying, as -built records management, right-of-way management and permitting, pavement and storm water management, grading and utility permits, coordinating projects with other government agencies, and activities associated with park planning and building facilities. Program Accomplishments and Results, Special Awards, Recognitions ❖ Improved 3.3 miles of streets as part of the 2023 Street Improvement Project ❖ Hired Full-time GIS Technician ❖ Conduct MS4 Annual Meeting. ❖ Weekly erosion control inspections for developments. ❖ Develop 5-year Capital Improvement Plan. ❖ Sediment Removal at three ponds in the Settler Glen Development and on South Second Street ❖ 72nd Street Road and Trail improvement ❖ Constructed Retaining Wall at Laurel and Main Street ❖ Award DNR grant for the removal of 52 Ash trees ❖ Reconstructed Parking Lot on South Main Street (Lott) Intergovernmental Projects The Director of Public Works/City Engineer spent time coordinating and planning with Washington County, MnDOT, Browns Creek Watershed District and Middle St. Croix Water Management Organization for various projects affecting Stillwater and its infrastructure. The following is a list of projects and activities that were contributed to in 2023. ❖ County Road 5 Pedestrian Safety Improvement Phase 2 and 3 ❖ County Road 15B Project Design Future Challenges and Opportunities ❖ Complete annual Street Improvement Project in a timely and efficient manner ❖ Implementation of Lumberjack Landing Master Plan ❖ Plan and develop street and utility extension for the southwest corner of the City ❖ Update GIS System and Beehive Asset Management system ❖ Downtown Street Lighting Project ❖ Myrtle Street Reconstruction Project Public Works Department The City of Stillwater Public Works Department is responsible for the reliable and the long-term operation, maintenance, repair, improvement and management of all City infrastructure. Public works staff provides its residents and businesses with clear passage of streets and trails, safe collection of wastewater, safe drinking water reliable flood protection, beautiful parks, fields and recreational facilities. Program Descriptions & Goals Parks Division The main objective of the Parks Division is to maintain and operate the parks in such a way as to promote recreation and leisure opportunities for Stillwater residents. Stillwater's Park System includes 40 parks, covering 624 acres, 26 miles of trails, 18 playground areas, 13 ballfields, 6 tennis courts, 12 pickleball courts and 6 bathroom facilities. Activities required in meeting this objective include mowing, prep ballfields, trash pickup, maintain turf, inspect park infrastructure, maintain bathrooms, plow trails, setup and take down special events. The Parks Division also runs the Parks and Recreation Commission meetings and is responsible for the oversight of events in the City . Page 20 of 32 April 2023 Street Division The Street Division's is responsible for the streets, storm sewer, signs lighting and fleet in the City. Streets: The Street Department includes the repair and maintenance of the City's 96-mile street network. Activities include snow and ice control, road maintenance repairs and tree trimming, crack sealing, painting crosswalks and pavement markings and the installation and replacement of traffic and street name signs. The City has 3,599 traffic signs, 1,020 street name signs. Storm Sewer: The Storm Sewer Department is responsible for the maintenance and operation of the City's storm sewer system to insure minimal flooding during the storm events and to minimize the impact of storm water runoff to the environment. The City's storm system consists of 80 miles of storm sewer, 3,200 storm drains/manholes, 1 lift station, 140 ponds and 101 wetlands. As part of the City's MS4 permit, the City annually inspects and performs necessary repairs on 25% of the City's storm ponds and wetlands. Fleet: The department is responsible for the repairs of over 110 pieces of equipment ranging from lawn trimmers to tandem axle plow trucks as well assisting other city departments with their vehicle maintenance. Utilities Division The main objective of the utility department is to insure uninterrupted operation of the City's wastewater collection system and water distribution . The department maintains 92 miles of sanitary main, 14 lift stations, and 2,300 manholes 106 miles of watermain, 8 wells, 5 reservoirs, 1169 hydrants . Activities in the utility department include clean and televise sewer lines, operate and monitor lift stations, provide 24-hour oversight to emergency backups and system failures, repair damage lines and manholes, Activities for the water department include daily pumphouse inspections, water testing and reporting, hydrant repair and flushing, residential water meter repair and testing and residential and commercial service response. The Public Works Director coordinates the Utility Commission Meetings. Program Accomplishments and Results, Special Awards, Recognitions ❖ Developed 5-year Capital Improvement Plan ❖ Reconstructed two parking lots at Lily Lake Park ❖ Replaced playground equipment at Old Athletic Field and Washington Park ❖ Added trail connections to Anez Ridge park and Meadowlark Park ❖ Added foul line fencing and outfield fencing to ballfields and Public Works and Millbrook Parks ❖ Rehabilitated Mid Oaks Lift Station ❖ Completed Downtown Manhole Rehabilitation Project ❖ Provided for flood protection in Lowell Park -(built 2000 feet of temporary dike, estimated expenses $600,000 ❖ Assisted in the permitting, coordination and set up of special events ❖ Employee Training Future Challenges and Opportunities ❖ Complete all scheduled Capital Outlay items ❖ Update 5-year CIP ❖ Improve service delivery to residents ❖ Continue to look for ways to make the department more efficient ❖ Study improvements to the sanitary sewer system for further development in the SW area of the City ❖ Upgrade lift stations and aging sewer main ❖ Maintain, repair and improve aging infrastructure (streets, park amenities and utilities) ❖ Creation and development of two new parks: Bridgeview Park and Lumberjack Landing ❖ Maintain equipment to provide better service ❖ Meet the demand of the City and residents with current staffing levels due to increase expectations, added infrastructure, services and mandates ❖ Keep staff trained to keep up with new technology ❖ Dedicate staff time for planning, coordination and preparation for events and daily rental of parks and facilities, volunteer groups. ❖ Succession planning of leadership positions and replacement of senior employees within the department Page 21 of 32 April 2023 Program Output Indicators 2018 2019 2020 2021 2022 2023 Street maintained, miles 94.82 95.48 95.5 95.7 95.7 95.7 Snowplow events 13 19 18 17 25 27 Asphalt patch mix use, tons 1050 944 1290 726 476 971.5 Sealcoat, miles of streets -- 1.97 1.5 1.8 .74 0 Crack filling, miles of streets -- 9.7 18.3 4.85 11.7 6.17 Right of way permits issued 83 53 62 70 85 116 Obstruction permits issued 24 23 23 25 27 33 Streets overlaid, miles 3 3 1.4 3.4 1.77 2.45 Streets reconstructed, miles 1.2 1.3 2.2 1.26 1.67 0.86 Properties assessed for improvements 347 314 313 408 305 481 Review of new home grading plans 40 59 36 37 24 13 Pond outlet inspections 36 48 27 34 37 Televised sewer pipes, in feet 10,560 19,008 19,535 23,330 32,362 20,346 Street sweeping, lane miles 2,350 3,375 2,715 3,354 3256 2,919 Street sweeping debris, cubic yards 1,850 1,476 1,832 1.874 1992 1,792 Sewer pipes jetted, in miles 27.5 19.9 21 17.8 30.4 27.7 Sewer backups, each 6 9 15 2 12 11 SCADA alarms, each 31 200 180 125 197 Park area, mowed, acres 69.18 75.70 75.70 75.70 77.3 77.3 Traffic signs replaced 409 365 522 470 375 354 Water main breaks, each 13 9 5 Water meters installed, each 37 41 14 Water pumped, million gallons 745.28 738 756 Forestry related residential visits, each 120 112 114 Events 30 38 7 38 44 37 Boulevard or Park tree Removals 100 St. Croix River Crest Elevation, feet 685.53 688.48 686.02 681.55 685.17 689.21 Flood fighting, hours 2946 Page 22 of 32 April 2023 Finance Mission The mission of the Finance Department is to manage and maintain financial records in conformity with generally accepted governmental accounting principles and in compliance with federal, state, and local laws. Additionally, the department oversees the investment of public funds, cash management, and the issuance of debt. The department develops and maintains effective and efficient financial planning, reporting, and central support systems in order to assist the operating departments in achieving their financial objectives; provides the City Council, City Administrator, and other City officials with financial information on a timely and meaningful basis; provides quality service to the City's customers and safeguards the City's assets. Department Organization Finance Director (1 FTE) Assistant Finance Payroll Senior Account Accounting Director HR Technician Clerk Specialist (1 FTE) d (1 FTE) (1 FTE) (1 FTE) Program Descriptions & Goals The Finance Department is responsible for providing accurate and timely information regarding the City's financial affairs. To achieve this, the department provides the following services: ❖ Collection of revenue - Revenue is collected from a variety of sources including tax such as sales tax, property tax, and utility user's tax. Other sources of revenue include grant funds, charges for services, interest earnings, and intergovernmental transfers. ❖ Distribution of funds - Payments are made to vendors for services and material received. Employee payroll checks and related benefits are paid on a bi-weekly basis. ❖ Proper transaction recording - Detailed accounting is achieved by recording all financial transactions in the City's financial system using a 15-digit numbering scheme. Each of these General Ledger Numbers are unique, are individually budgeted, and performance against these budgets are tracked. ❖ Financial reporting - Annual reports include the Annual Financial Report (AFR), a report that regularly receives awards for outstanding financial reporting from the Government Finance Officers Association. ❖ Budget administration - A budget is prepared for City Administrator and Council review and approve on a yearly basis. The approved budget is distributed and made available for public review and reference via the internet. Internally, staff manages their department's respective budgets. ❖ Debt issuance/management - Debt is issued with the assistance of the City's financial advisor. Outstanding debt is administered in full accordance with the Official Statements of the City's bond issuances. ❖ Investment of City funds - The City's idle cash is invested in strict accordance with the City's Investment Policy with emphasis on the following criteria: Safety, Credit risk, Market risk, Liquidity, and Yield Program Accomplishments and Results, Special Awards, Recognitions ❖ Completed conversion to new bank for financial transactions. ❖ Launch of Enterprise resource planning (EPR) software ❖ Successful 2022 Year End Audit ❖ Certificate of Achievement in Financial Reporting for the 2022 Comprehensive Annual Financial Report. Future Challenges and Opportunities ❖ Succession planning for future staffing turnover or retirements ❖ Funding for capital projects ❖ Certificate of Achievement in Financial Reporting for the 2023 Annual Financial Report Page 23 of 32 April 2023 Fire Mission Our commitment is to protect life and property through dedicated service to the community. Values The Fire Department's vision is to provide service to our communities with P.R.I.D.E. - Professionalism, Respect, Integrity, Dedication and Excellence. Department Organization The Stillwater Fire Department (SFD) was established by Council action on May 28, 1872. The Department is configured as a combination Department consisting of 13 career fire personnel and up to 30 volunteer paid -on -call personnel. Career staff consists of the Fire Chief, Deputy Chief/Fire Marshal, Assistant Chief of Operations, three shift Captains, seven Firefighter/Engineers and one Administrative Support position. The Department is staffed 24/7/365 days per year with a minimum of two personnel. The volunteer paid -on -call personnel respond when paged and are trained to various levels which include assistant chief officer to the rank of firefighter. r Fire Chief (1 FTE) 7r Fire Service Specialist (1 FTE) Deputy Chief Assistant Chief Assistant Chief Fire Marshal Operations (1 FTE) (1 FTE) (1 POC) A Shift B Shift C Shift Captain Captain Captain (1 FTE) (1 FTE) (1 FTE) Lieutenant Lieutenant Lieutenant FW(1 VPOC) I (1 VPOC) (1 VPOC) Firefighter Firefighter Firefighter Engineer Engineer Engineer PP (3 FTE) (2 FTE) (2 FTE) Firefighter r Firefighter Firefighter (4 VPOC)M (&POC) (5 VPOC) Program Descriptions & Goals Stillwater Fire Department provides the following services to the City of Stillwater, City of Grant, Stillwater and May Townships. The total response area includes 53 square miles and a permanent population of approximately 28,000 residents. Services provided include: Page 24 of 32 Apri12023 Fire Suppression Water/Ice Rescue ❖ Structure - Residential/Commercial ❖ Wildland/Urban Interface/Grass ❖ Marine ❖ Auto Basic Life Support (BLS) Non -Transport Emergency Medical Services ❖ Medical Emergencies ❖ CPR & AED Certified ❖ Advanced Airway Placement ❖ BLS Drug Variances ❖ Assist Lakeview EMS ❖ Blood Pressure Wellness Checks Code Enforcement/Inspections New Construction ❖ Commercial ❖ Multi -Family Residential ❖ Day Care/Foster Care Special Events Technical Rescue ❖ Auto/Machinery Extrication ❖ High Angle Rope ❖ Hazardous Materials - Operations Level ❖ Hostile Event Response Community Support Community Events ❖ Station Tours Surface ❖ Dive - Washington County Fire Department Dive Team ❖ Boat - River and Lakes Terrorism Fire & EMS Education ❖ In-service Training for Business - Fire extinguisher, AED and CPR ❖ Drills and Exercises - Conduct drills, exercises and review emergency plans for assisted living facilities and area business ❖ Heart Safe Community Designation Fire Prevention ❖ School Visits and Activities ❖ Open House ❖ Senior Center Presentations ❖ General Emergency Preparedness and Fire Safety Presentations Maintenance ❖ City Fire Hydrants - Assist Water Department with annual required maintenance and flushing ❖ Fire Station - Maintain building, grounds, and mechanical equipment ❖ Trucks/Response Equipment - Daily inspections and inventory of apparatus and equipment Program Accomplishments and Results, Special Awards, Recognitions The Department responded to 2,409 calls for service in 2023. In addition, SFD performed over 200 code enforcement activities, in both new and existing structures; conducted plan reviews; investigated potential fire code violations; performed equipment and station maintenance duties, and completed over 3,000 hours of staff training to maintain required licensing and certification standards. The Department strives for continuous quality improvement to meet the needs of our ever -developing community. Standard performance measures and improvements for 2023 included: ❖ Insurance Services Office (ISO) rating of 4 - (1 best 10 worst) ❖ Rated "Excellent" in quality of service by 99% of respondents who returned fire department quality of service survey cards in 2023 ❖ 2023 fire calls per 1,000 population for SFD's response area was 17 ❖ 2023 EMS call per 1,000 population for SFD's response area was 73 ❖ Placed new 28-foot Stanley Fireboat in service ❖ Hired two new volunteer paid -on -call firefighters ❖ Posted job announcement to hire two full-time Firefighter/Engineers The department looks forward to 2024. The Stillwater Fire Department aspires to be a recognized public safety leader providing a safe and secure environment for our community. The Department continually evaluates its operations to ensure SFD consistently exceeds the expectations of our citizens. SFD will be working on implementing recommendations from the consultant's report in 2023 to improve operations and to better serve our community today and into the future. Page 25 of 32 April 2023 All activities to promote safety and ensure community preparedness are consistent with the City's goal of promoting Organizational Excellence and to provide the best possible service to our citizens. Annual Run Response Trend 2,409 2,391 2,279 2021 2022 2023 3% 3% 3% 596 86% Mutual & Auto Aid - Given/Received City of St iltwater - 2,066 City of Grant - 77 May T(nvn,,hil) 86 Stillwater Township 1 ti Mutual Aid 0,1 2021 2022 2023 ■ Given 35 67 64 ■ Received 17 14 16 Page 26 of 32 Apri12024 $25,000,000.00 $20,000,000.00 $15,000,000.00 $10,000,000.00 $5,000,000.00 $0.00 2021 2022 2023 ■ Property and Content Saved $3,514,750.00 $22,130,000.00 6,589,550.00 ■ Property and Content Loss $761,250.00 $787,500 2,327,250.00 Future Challenges and Opportunities Staffing, community growth and special events are challenges facing the Fire Department and is a major concern now and into the foreseeable future. The volunteer paid -on -call deployment model and providing consistent, well trained, staff is an issue not unique to SFD and is a local as well as a nationwide concern. In addition, the continued growth and expansion of our community and the addition of several new senior and assisted living facilities continue to add risk and to the call volume SFD is experiencing. Program Output Indicators 2018 2019 2020 2021 2022 2023 Total Calls for Service 1,821 2,041 1 1,938 1 2,279 1 2,391 1 2,409 Professionalism, Respect, Integrity, Dedication, Excellence P. R. I . D. E. l Page 27 of 32 Apri12024 Police Mission To maintain and enhance the quality of life and public safety in Stillwater by working with the community, enforcing laws and ordinances in a professional manner. Department Organization Police Chief (1 FTE) i Admin / Investigation Captain Ops / Patrol Captain (1 FTE) (1 FTE) INVESTIGATIONS RDS ADMIN GENERAL DOWNTOWN di SUPPORT PATROL MJ"NCT Investigati Sergeants Data Itpecialists Community Resource Patrol Sergea 44 Downtown Officers (1 FTE) (2 FTE) Officer/Evidence FTE ( ) (4 FTE) (1 FTE) General Investigator Community Service Patrol Officers (2 FTE) Officer (9 FTE) - (1 FTE) SRO/Juv Investigator (1 FTE) Program Descriptions & Goals PATROL SUPPORT Crisis Response Officer (1 FTE) Parking Enforcement (1 FTE) Primary programs are Patrol, Investigations, and Administration. Other programs include Parking Enforcement, Event Security, Crime Prevention, SWAT, Crisis Negotiations Team, Mobile Field Force, Animal Control, Emergency Management, and School Resource Officer ❖ Patrol: Calls for service (Over 16,000 last year) realized an 1 % increase from 2022. We continue to re - imagine the Downtown Precinct to address influx of tourists. Four (4) officers have been assigned to this unit from our regular patrol assignment. We added two officers to the patrol division in 2023 ❖ Investigations: Investigate cases requiring follow-up or special resources. School Resource Officer is now full time at the Stillwater Middle School, while also handling most juvenile crime. Computer Forensics investigations are mostly handled in-house with the assistance of other agencies for more complex cases ❖ Administration: Records requests; Background checks; budgeting and finance; logistics; planning; Firearms Purchase Permits, maintaining and monitoring various databases. Working through Organizational Assessment RFP and Policy/Operational Review ❖ Crime Prevention: COVID-19 restrictions began to be lifted allowing for in -person events (Night to Unite/Bike Rodeo/Summer Tuesdays etc). Continued Increased Social Media - Facebook ❖ Parking Enforcement: Oversee City parking infrastructure (ramp, lots, on -street parking), enforce parking ordinances ❖ Event Security: Provide planning and staffing for public safety at a majority of events occurring in City Page 28 of 32 Apri12024 350 300 250 200 150 100 50 0 20000 18000 16000 14000 12000 10000 8000 6000 4000 2000 0 700 600 500 400 300 200 100 0 2019 2019 11 2019 Gun Permits Tota 2020 2021 2022 Annual Calls for Service Total 2020 2021 2022 Group A and Group B 111111 2020 2021 2022 ■ Group A Total ■ Group B Total 2023 11 2023 2023 Page 29 of 32 April 2024 Program Accomplishments and Results, Special Awards, Recognitions ❖ Full-scale implementation of BerryDunn operational review underway ❖ Developing Incident Action Plans/Prep/staffing models for large scale events in the city ❖ Sergeant Hunter Julien promoted to position of Police Captain, assigned to patrol/operations Future Challenges and Opportunities ❖ Remodel of Police Department: Review of police facilities and future needs ❖ Overall Staffing: Review of Police Department Staffing models and funding needs (2022 RFP with implementation beginning in 2023) ❖ Move towards 24/7 supervision for patrol operations ❖ Navigating increasing demand of resources based on city events and increased tourism ❖ Continued review of business practices and identified efficiencies in 2024-2026. This will allow for a more thorough review of admin/investigations needs moving forward ❖ Mental Health/Substance Use Disorder Call Response: These types of calls for service are complicated and resource -intensive. Collaboration with Washington County began in 2023, with one FTE assigned as a Mental Health Detective ❖ Managing Statistics for Data -Driven Resource Deployment ❖ Assignment of SRO to Full-time status at school beginning in 2023-2024 school year Page 30 of 32 Apri12024 Legal Services Mission To provide the best quality legal services in the most efficient and professional manner. Program Descriptions & Goals Legal services are divided into four parts: Retainer, Non -Retainer, Pass -Through and EDA. Retainer services include providing routine legal advice, drafting routine ordinances or amendments, review of contracts, conducting training for all boards and commissions and attending Council meetings. The Retainer fees are $85,000 per year. Non -Retainer services are billed above the Retainer and include non -routine easement acquisitions, attending more than 36 meetings per year, and special projects, such as the City Code revision. Pass -Through services are development projects, which should be covered by developer escrows and litigation. The EDA was inactive in 2023 so there are no fees related to that category. For 2023 the fees were: TYPE OF SERVICE HOURS FEES Retainer 527 $84,996 Non -Retainer 419 $65,600 Pass -Through 486 $95,202 TOTAL 1,432 $245,798 The hours are reflected in the following charts: Hours by Department Page 31 of 32 April 2024 Special Projects Program Accomplishments and Results, Special Awards, Recognitions ❖ Provided ongoing support to the Community Development Department regarding planning and zoning matters, including encroachment agreements, minor subdivisions, large and small planning projects ❖ Gave ongoing support to the City Clerk through the City Code revision project ❖ Completed parking lot leases for the Zephyr property, Cub Foods and St. Croix Boat & Packet ❖ Continued to support the PD with complicated data practices requests ❖ Successfully accomplished the City's removal from the White Bear Lake litigation Future Challenges and Opportunities ❖ Lakeview Hospital Development ❖ Central Commons Development ❖ Zoning Ordinance revisions ❖ Rental Housing Ordinance and Licensing Program Page 32 of 32 Apri12024 1 lwater THE BIRTHPLACE OF MINNESOTA Iater its lw 2023 Year in Review Strategic Planning 2023 Overview City of Stillwater _ �11Water 1 THE 8 I R T H P L ACE OF MINNESOTA Downtown Parking Develop strategy, policy and fees: Newly implemented in 2023 ■ Change Parking Behavior ■ Better compliance ■ Increase availability of premium spaces ■ Fund increasing gap deferred maintenance ■ Fund future expansion ■ Ensure adequate free parking City of Stillwater Proposed Credit and Kiozk its water Lot t= roposed Credit and Kiosk Potential Downtown Parking Rate Changes roposed Credit and Kiosk r.\ _a n roposed dCrediP=t anKiosk 4 .• AMP•^ y,•a,6 V no L ] MidauNINNEWTA Legend ropowd Credit Cq Panng Loc and Kiosk _ City Parang RanP t, Pe-ft Parra,g ONLY ® Trall"M Parking® Crosoy FUMP - 2n6 st lever ouElc L Lot 6 - ® PMate Parian un 6 Flo4 1 _ 54E. RV. Trailers O Bus b]Ce,rf�nl0]drg - B.Tt ing wrore ~Nanaay PemeE are V]IU roposed Credit and Kiosk BJEIneeE Pennrt vino• DT ReNOent Perri V= red AW" Vl! In lotbrglr tan Dk poslea Imo RM no ovemlgea) AIM Dwnbln Re011 to S pan wemgrlt tbt mwe car every _:, 94 2a noun i O Free parting lot (year round, � Pay D]rlMg IOt (Free N. t -Apr 70) 12,dwilli SO PUDIC atkf 6pm+ lkelclr � •i a'�'xr, N cetlr, � neur ex., ror ^ee Parra+ai bb On•,tel. alnNO k M1te. Du' FLeO __t ry''^' ,D IMee Mir, unkss Defy] br k„ � sistirw Credit Proposed Pay Zones (10:00 am to 10:00 pm) Potential t Employee i Parking ,late_ Free 15 Mmute LoadlUnload Zones n Each Block cn Special Service District `Pioneer Park City of Stillwater a ,'tlllwater Special Service District n got ?,,A• x Special Service District Parcels City Hall ffi Waterbodies Green Spaces Feet AN 0 1,000 dlllwaler Explore pros/cons and provide a recommendation Newly implemented in 2023 ■ Advisory Board ■ 100% Funds stay downtown ■ Formal Staff Support ■ Improves Downtown Stillwater tlIlwvaIer. Local Option Sales Tax Local Option Sales Tax — explore pros and cons — make recommendation Significant milestones in 2023 ■ Legislative Approval in 2023 ■ Park Estimates completed ■ Ongoing legal and financial review ■ Recommendation in Q2 of 2024 City of Stillwater Create and Enhance CIP W"�IW OTISAM OyNkm MW 611natPlySM ,e..o �.Fw raaManw.arr.aorl paM w. 1r.= Ma 1� W In= W law sum M. Ilsrf�YMgltl $ISO= M6 iwa WWrFnIYI S.0.000 PaSa FW4 mnftp r 55.000 PaM PWW 1lIY Rgpoutl Yylo�onwx $30.CA0 PWA FaWW YI1f R1/SMII� 536A00 PrW Pad PYSpa/tl TV Amr S's.aaa HIM FrW IrJY.IIy.I.IIO S120.1 0 P.YP.I WMMa FWTSSWr s11A00 P I FWA T ftWPtlFkW&d= S13LM HYHW I�FWitlo SWAM PaY FMW 411Y1-fi%neratr r S100pM RNIWWN �allft Doom Ea*IaSal VAM PIMR'l/M �rrN r.YnYi 1T1.{s Htl Wait- Comm IFMN Paw 111SM) PON Mumft WWOUL ISO MOW PWOS Pomabk Saab C— 1lkw PIW P%µ" I(IWk WAI Pm Waft 1 Tm Dom%T.A SlIsm 914" L1Od.M,MiYWm.lilYe.e.I VS.= .l. Poo Roru[MIabn $15.000 MM YSacaM.Nu%5plaatr[Was S14AM Raft Puwu S..- U.N—e VA00 BISm Plo. Tm S330AM ONES SA B— E�rm I S.S.000 Noo OW H-PAM a Column llh S75A00 Nob TOTAL SOM.012 City of Stillwater Create/Enhance CIP Completed in Fall of 2022 ■ Managers moved swiftly ■ Foundation for Project Prioritization ■ Foundation of enhanced Financial forecasting ■ Identified and reinforced need for alternative funding mechanisms Organizational Space Needs / Condition Rating Conduct Space Needs / Condition Rating Assessment Completed in 2023 Provides maintenance prioritization on all buildings Quantifies deferred maintenance for planning Forecasts space needs with staffing pressures City of Stillwater — Fire Station A& Expected 10-year DM Costs. $835,000.00 FCI -Good' A5� MWO .10 MW 0 Library . 0.7 Expected 10-year DM Costs $4,400,000.00 FCI "Fair" ^MM M Parking Ramp Public Works .. Expected 10-year DM Expected 10-year DM Costs $1,400,000 00 Costs: $4,100,000 00 FCI- "Good' FCI: "Fair" 08 r Lily Lake Ice Arena Expected 10-year DM Costs- $2,500.000 00 FCI= `Fair' o Rec. Center ■ ■ Expected 10-year DM Costs $3,900,000 FCI= 'Fair' tlIlwvaIer. City HaWPohce Station ■ Expected 10-year DM Costs: $5,300,000.00 FCI: 'Poo® Water Building Expected 10-year DM Costs. $7.000.00 FCI: 'Excellent- its water Long Range Financial Plan General Fund Balance $14 $6 $4 $2 General Fund Balance 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 General Fund Balance —GF recommended minimum City of Stillwater Organizational Financial Plan Completed in 2023 ■ Long Range Planning Tool ■ Incorporates impact of staffing, capital, operating, fund balance ■ Enhances prioritization ■ Analysis for decision making dlllwaler Information Technology Create and maintain a proactive, collaborative IT Division Report completed 1 /2/24 ■ Outline strategies for Cloud migration ■ Enhanced Security ■ IT Committee ■ Simplify network ■ Cost Analysis City of Stillwater Public Works Staff Position ,.a - 'Ti City of Stillwater tlIlwvaIer. Parks and Recreation Staff Position Completed in 4/1/24 ■ Position Assistant PW Director ■ Alleviate project / operating workload on PW ■ Enhances ability to complete major objectives tlIlwvaIer. Enterprise Resource Planning software (2023) • Major initiative spearheaded by Finance Department • Organizational wide implementation • Operating efficiencies City of Stillwater Team Building (2023) Team Building/Relationships Started on October 31 St, 2023 1) Leadership Team establishment 2) Operating philosophy 3) Core Values 4) High Performance Leadership Programming 1) Candid communication / influencing 2) Leadership / Governance 3) Strategic Thinking 4) Customer / Civic Engagement 5) Performance Management 6) Work Systems / Work force 7) Achieving / Reporting results City of Stillwater wa.,ter B I RTH PLACE tlIlwvaIer. MINNESOTA CONSULTING GROUP 1 lwater THE BIRTHPLACE OF MINNESOTA Visitors in Stillwater s, Good Morning America visits _ Stillwater in July of 2023 \_ LLIN' TON )UGE !! City of Stillwater • Three U.S. Senator visits to Stillwater • Congressional Visit • State Legislative Visits tlIlwvaIer. Flooding ■ St. Croix River reached flood stage ■ Sandbagging effort ■ Coordination of Public Works pumps ■ Almost three foot rise in short time ■ Major Media event City of Stillwater Police Officer Hiring Incentives ■ City adopted hiring incentives in 2023 ■ Increased recruitment efforts for Police Officers ■ Puts Stillwater as a leader in Police recruitment City of Stillwater jj1water. Public Safety Event Major Public Safety Event on March 4 Cross departmental and jurisdictional cooperation Resulted in 3 Medals of Valor 2 Medals of Merit 32 Chief Awards Major media event City of Stillwater t111wa,er. Fire Department ■ 2023 — Highest Call Volume in Stillwater's history — 2,409 ■ $6,589,550 in Property Content Saved ■ Maintained high level of customer satisfaction with the department City of Stillwater Iater its lw Recodification of City Code The City completed the recodification of the City Code ■ Animals ■ Buskers ■ Food trucks ■ Hotels ■ Beekeeping ■ Site Plan Review Process City of Stillwater tlIlwvaIer. Lumberjack Days ■ City began working with New Lumberjack Days organizer ■ Coordinate efforts through Fall of 2023 ■ First event with new organizer July 2024 ■ Application has been received City of Stillwater itI. lwater Chestnut Street Plaza Completion ■ Chestnut Street Plaza was completed in 2023 ■ Major communication effort with downtown businesses ■ Logistical challenges due to road closure ■ Major project completion and enhancement to the city of Stillwater City of Stillwater Iater its lw State Bonding Award of $6 million for Riverfront Parks ■ $6 Million Grant for Riverfront Park Development ■ Lumberjack Landing ■ Bridgeview Park ■ Lowell Park Gazebo ■ Docks, building enhancements, trails, picnic shelter, parking City of Stillwater - dlllwaler St. Croix Valley Recreation Center Expansion Effort ■ Scoping of the Project ■ Cost Estimating ■ Pro forma for operational considerations ■ Outside funding mechanisms identified City of Stillwater 1i1lwvaler. Lakeview Hospital / Central Commons Lakeview Hospital Announced Plans in Fall 2023 Central Commons — development agreements and infrastructure progress Ongoing discussion 2024 - 2027 City of Stillwater Downtown Streetlight Improvement Project HISTORIC POLE AND LUMINAIRE OPTION City of Stillwater its water Funding identified for Downtown Street Lighting project in Fall 2023 Project Plans and specs moving forward in 2024 Police Department joint project with cameras New lights enhance decorative possibilities and overall aesthetics More major accomplishments and notable events Cannabis Emerald Ash Borer Grant Energy Action Plan workgroup Union Alley Holiday lights Entrance Monuments Xcel — downtown transformers Green Business Directory Climate Action Plan Bank conversion Zephyr, Cub, St. Croix Boat and Packet Leases City of Stillwater • Emergency Housing • Zephyr Theater • 2024 State Bonding Request and Tours — Myrtle / Wash. Ave • 2024 World Snow Sculpting • Peachii Social Media partnership • CD strategy for customer experience • 72nd Street • Manhole Rehabilitation • White Bear Lake Litigation removal • Sundance Stillwater j(Water 216 4th Street N, Stillwater, MN 55082 651-430-8800 The Birthplace of Minnesota www.stillwatermn.gov CITY COUNCIL MEETING MINUTES April 2, 2024 WORKSHOP MEETING 4:30 P.M. Mayor Kozlowski called the meeting to order at 4:30 p.m. Present: Mayor Kozlowski, Councilmembers Collins, Junker (via Zoom), Odebrecht (arrived at 4:36 p.m.), Polehna Absent: None Staff present: City Administrator Kohlmann City Attorney Land Administrative Assistant Schmid Community Development Director Gladhill Finance Director Provos Fire Chief Glaser Police Chief Mueller Public Works Director Sanders IT Manager Rice Library Director Troendle OTHER BUSINESS Stillwater Fire Department Relief Board of Trustees Cost Analysis Todd Kockelman, President of Stillwater Firefighter's Relief Association, requested authorization for a cost analysis to join the Statewide Volunteer Firefighter (SVF) Plan Lump -Sum Division. MNPERA would perform the cost analysis at no cost. The results would be brought back to the Council for a decision on whether to participate in the plan. Motion by Councilmember Collins, seconded by Councilmember Polehna, to approve the cost analysis. All in favor. Embedded Social Worker Presentation Fire Chief Mueller gave statistics on the program which was started about a year ago in partnership and cost -sharing with Washington County Community Services. This is the only Coordinated Response Unit that has a female detective and a male social worker. He introduced Detective Chyrisse LaMoine and Social Worker Nick Pilney. Mr. Pilney and Ms. LaMoine introduced themselves and explained the role of the Coordinated Response Unit. They work as a cohesive unit with mental health resources, addiction treatment services, emergency housing team and emergency response. The Coordinated Response to a call feels more friendly and client -focused, compared with a strictly law enforcement -based response. They do a lot of case management, follow up and City Council Meeting April 2, 2024 building trust, connecting clients to resources and then checking in with them to ensure they received the services. They provided an example of a start to finish case. Chief Mueller reflected there is need to expand the program, as Mr. Pilney and Ms. LaMoine work 40 hrs/wk but much of their work is case management. Councilmembers voiced their appreciation for the program. Community Development Customer Experience Plan Community Development Director Gladhill reported on a plan for improving the customer experience for those doing business with the Community Development Department. This was a priority identified in the current Strategic Plan. He gave an overview of processes, activity levels, pressures and needs of the department, and upcoming projects. A request for an additional staff member (or other resources) in the Building Division can be discussed in future budget cycles. Top priorities will be taking the economic development strategy to the next level, continuing to work on customer experience improvements, downtown parking, software enhancements, and updating the Zoning Code. Councilmembers expressed support for the positive approach. Missing Middle Housing Bill Update Mr. Gladhill stated that several bills are working through both chambers of the Minnesota Legislature aimed at increasing the supply of affordable housing. Many of these bills aim to remove barriers to bringing affordable housing to the market, especially for higher density development. The proposed legislation would require cities to allow certain types of housing within single-family districts and would require that cities require multifamily housing in commercial districts, with certain exceptions. The proposed legislation includes other zoning preemption such as limits on building height regulations. There is general concern that the legislation would cause a loss of local control/zoning authority, deciding what is allowed in certain districts. This would definitely impact the City's historic preservation guidelines and other zoning regulations. A number of peer communities are considering adopting resolutions opposing the proposed legislation; a draft resolution is provided for Council consideration. Councilmember Odebrecht added that he has been working in coordination with others in the League of Minnesota Cities to address the issue. Motion by Councilmember Odebrecht, seconded by Councilmember Collins, to adopt Resolution 2024-034, Resolution to Uphold Local Zoning Authority and Support Community - Specific Solutions for Affordable Housing. All in favor. STAFF REPORTS Public Works Director Sanders updated the Council on concept plans for the Shoddy Mill Buildings, and stated the preliminary estimate from architect is about half the previously estimated cost. He reported that the local road improvement grant for Myrtle Street was denied; and welcomed Jesse Farrell, Deputy Public Works Director. Police Chief Mueller gave a hiring update. Fire Chief Glaser gave highlights from the 2023 Fire Department Annual Report, and said next week is Severe Weather Awareness Week. Page 2 of 6 City Council Meeting April 2, 2024 Finance Director Provos said the annual audit continues. Community Development Director Gladhill stated that the land use application process is being streamlined; there will be open houses on the Washington County Emergency Services Housing project in April; and Heritage Preservation Commission Chair Matt Thueson got a Great Ideas grant for decals to identify historic resources. City Attorney Land noted she is finalizing the Rivermarket Coop lease agreement. City Administrator Kohlmann updated the Council on the PFAS/drinking water communication plan. IT Manager Rice introduced himself and reviewed security updates and upgrades. He said the BCA technical audit is wrapping up. Library Director Troendle gave statistics from the annual report to the Minnesota Department of Education. Mayor Kozlowski recessed the meeting at 6:07 p.m. REGULAR MEETING Mayor Kozlowski called the meeting to order at 7:00 p.m. 7:00 P.M. Present: Mayor Kozlowski, Councilmembers Collins, Junker (via Zoom), Odebrecht, Polehna Absent: None Staff present: City Administrator Kohlmann City Attorney Land Administrative Assistant Schmid Community Development Director Gladhill Finance Director Provos Fire Chief Glaser Police Chief Mueller Public Works Director Sanders Assistant City Engineer Abdullah PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. RECOGNITIONS OR PRESENTATIONS Proclamation - Organ Donation Month Mayor Kozlowski read a proclamation designating April as Donate Life Month. Councilmember Odebrecht addressed the need for organ donors, speaking from his family's experiences with organ donation. Water Update Public Works Director Sanders gave a presentation on the detection of PFAS in three of the City's wells, prompting the Minnesota Department of Health (MDH) to issue a health risk advisory. All three wells were below the acceptable levels in 2021 and 2022. He reviewed Page 3 of 6 City Council Meeting April 2, 2024 the roles and responsibilities of involved agencies including the City, Minnesota Department of Health, Minnesota Pollution Control Agency and Environmental Protection Agency. The MDH has drastically lowered the acceptable level of PFAS over the past several years. Stillwater's average values were within guidelines until the MDH updated its guidelines in 2024. The City stopped using Well #6 when it learned of the test results in 2023, and stopped using a second well in 2023 in anticipation of the EPA's maximum contaminant level. In 2024 the MDH released more stringent values which resulted in a third well exceeding those values and out of caution the City has not been using that well. Information is going to residents on the City's website and in the City newsletter. The City is seeking grant funding and initiated a study to identify alternatives to mitigate the PFAS contamination. The City will continue to monitor the wells and stay in communication with the MDH and with customers. Property owners may consider installing filtration devices in their homes; more information is available from the MDH. OPEN FORUM Pat Kelly, 604 Myrtle Street, voiced several concerns about nuisance citations he has received. He asked the Council to look into data he has requested from the building department on street easements along his property, as well as why he needs a permit for a deck on a playhouse. He has been back and forth between the City and Washington County regarding the documentation. CONSENT AGENDA March 19, 2024 Regular Meeting Minutes Payment of Bills CBD Retail - Conditional Use Permit - Resolution 2024-039 City Hall Clock Tower Internal Roof Interim Use Permit - Good Egg Food Truck at River Siren Brewing - Resolution 2024- 040 Lift Bridge Road Race Event Agreement Liquor License Permit Amendment for Portside (Gio's) - Resolution 2024-035 Maintenance & Storage Roof Restoration Agreement Maryknoll Lift Station Improvement Project (2023-12) - Bid Rejection - Resolution 2024-036 Ordinances for Fire Protection Permits & Sanitary Sewer Connections - Ordinance 1213 and Ordinance 1214, 2nd Readings Park Irrigation Upgrade Agreement Short Term Home Rental License Renewal for 2009 Lake St N St Croix Crossing Half Marathon Event Agreement Temporary Liquor License for Greater Stillwater Chamber of Commerce Temporary Liquor License for Stillwater Public Library Foundation Motion by Councilmember Polehna, seconded by Councilmember Odebrecht, to adopt the Consent Agenda. All in favor. PUBLIC HEARINGS 2024 Sidewalk Rehabilitation Project Feasibility Report and Public Hearing to Consider Sidewalk Improvements - 2 Resolutions Page 4 of 6 City Council Meeting April 2, 2024 Assistant City Engineer Abdullah reviewed the project. Criteria are sidewalks that are severely cracked, heaved, settled, or misaligned. The project includes 32 properties plus a few City park sidewalks. The estimated construction cost is $182,016. Assessments will cover 50% of the costs, with an assessment rate of $13.35 per square foot. The remaining share would be paid for by the City. Construction would occur May through October, 2024. Motion by Councilmember Collins, seconded by Councilmember Polehna, to adopt Resolution 2024-037, Resolution Receiving Report and Calling Hearing on 2024 Sidewalk Rehabilitation Project (Project 2024-03). All in favor. Mayor Kozlowski opened the public hearing. There were no public comments. Mayor Kozlowski closed the public hearing. Motion by Councilmember Polehna, seconded by Councilmember Odebrecht, to adopt Resolution 2024-038, Ordering Improvement and Preparation of Plans & Specifications for the 2024 Sidewalk Rehabilitation Project (Project 2024-03). All in favor. UNFINISHED BUSINESS There was no unfinished business. NEW BUSINESS Dance Here Event Fee Waiver and Noise Variance City Administrator Kohlmann explained that the City is partnering with local businesses to host the first ever dinner event (`Dine Here') on the Historic Stillwater Lift Bridge, followed by a dance on the plaza (`Dance Here') in celebration of the Chestnut Street Plaza grand opening on May 18. They are seeking a noise variance and fee waiver. Motion by Councilmember Odebrecht, seconded by Councilmember Collins, to approve the event fee waiver and noise variance for the Dance Here Event on May 18, 2024. All in favor. Valley Eco Fair Event Fee Waiver Request Mr. Kohlmann stated that the Valley Eco Fair (previously named Stillwater Climate Fair), hosted by Sustainable Stillwater, to be held April 27 at Pioneer Park, is seeking a fee waiver of $300. Motion by Councilmember Collins, seconded by Councilmember Odebrecht, to approve the fee waiver for the Valley Eco Fair Event on April 27, 2024. All in favor. Nancy Lyner, Sustainable Stillwater, thanked the Council for approving the waiver. COUNCIL REQUEST ITEMS Washington County Waste Reduction Advisory Committee Councilmember Odebrecht said he is now on this Committee. Maybe the City can come up with a better way to do yard waste recycling than the new yard waste recycling bins, which some residents do not want. Public Works Director Sanders said he will ask City Clerk Wolf what to do with extra bins. Councilmember Collins said he gets many questions about unleashed dogs in the parks; he requested a social media post about it. Page 5 of 6 City Council Meeting April 2, 2024 ADJOURNMENT Motion by Councilmember Polehna, seconded by Councilmember Odebrecht, to adjourn. All in favor. The meeting was adjourned at 7:55 p.m. Ted Kozlowski, Mayor ATTEST: Joe Kohlmann, Acting City Clerk Resolution 2024-034, Resolution to Uphold Local Zoning Authority and Support Community -Specific Solutions for Affordable Housing Resolution 2024-035, Resolution Approving the Amendment to Stillwater Holdings LLC dba Portside Liquor License for Extension of Premise at 317 Main St S Resolution 2024-036, Rejecting Bids and Advertise to Rebid the Maryknoll Lift Station Improvement Project (2023-12) Resolution 2024-037, Resolution Receiving Report and Calling Hearing on 2024 Sidewalk Rehabilitation Project (Project 2024-03) Resolution 2024-038, Ordering Improvement and Preparation of Plans & Specifications for the 2024 Sidewalk Rehabilitation Project (Project 2024-03) Resolution 2024-039, Resolution Approving a Conditional Use Permit for A CBD Retail Establishment - Intoxicating Located at 1570 Frontage Road West Resolution 2024-040, Resolution Approving an Interim Use Permit for the Placement of a Seasonal Food Vending Trailer at 225 Main Street North (River Siren Brewing) Ordinance 1213, An Ordinance Amending Chapter 24, Buildings and Construction, General, Regarding Fire Protection Permits Ordinance 1214, An Ordinance Amending Chapter 20, Article 3 of the Stillwater City Code of the City of Stillwater Regarding Sanitary Sewer Connections Page 6 of 6 1 1 Water THE BIRTHPLACE OF MINNES O T A DATE: April 16, 2024 TO: Honorable Mayor and City Councilmembers FROM: Reabar Abdullah, Assistant City Engineer SUBJECT: Award of Bid for 2024 Parking Lot and Trails Improvement Project (2024-07) BACKGROUND The bid opening for the 2024 Parking Lot and Trails Improvement Project was Thursday, April 4th, 2024. The City received seven bids with the lowest bid in the amount of $201,014.41 submitted by Aslakson's Services of Red Wing, Minnesota. This was 9% over the engineer's estimate of $184,451.61. The low bid is still within the budget allocated for the Project. This project will be funded from the Parks fund, Storm Sewer fund, Parking Lot fund, and Browns Creek Watershed will pay for 50% up to $15,000 for lowering the 62nd trail. RECOMMENDATION Staff recommends that the City Council accept the bids submitted for the 2024 Park and Trails Improvement Project, Project 2024-07, and award the contract to Aslakson's Services. ACTION REQUESTED If Council concurs with staff recommendation, Council should pass a motion authorizing the Mayor and Clerk to enter into contract, upon City Attorney review and adopt RESOLUTION 2024- , ACCEPTING BID AND AWARDING CONTRACT FOR 2024 PARK AND TRAILS IMPROVEMENT PROJECT (2024-07). City of Stillwater Washington County, Minnesota RESOLUTION 2024-xxx ACCEPTING BID AND AWARDING CONTRACT FOR 2024 PARKING LOTS AND TRAILS IMPROVEMENT PROJECT (2024-07) WHEREAS, pursuant to an advertisement for bids for the 2024 Parking Lots and Trails Improvement Project, seven bids were received by the City Engineer, opened and tabulated according to law, and the following bids were received complying with the advertisement; and Aslakson's Services, Red Wing, MN Miller Excavating, Stillwater, MN Bituminous Roadways, Mendota Heights, MN Minnesota Paving & Materials, Rogers, MN Dresel Contracting Inc., Chisago City, MN Minnesota Roadways, Shakopee, MN Urban Companies, St. Paul, MN Engineer's Estimate BID AMOUNT $ 201,014.41 $ 220,877.33 $ 236,909.00 $ 237,388.00 $ 237,809.47 $ 257,530.88 $ 301,321.50 $ 184,451.61 WHEREAS, it appears that Aslakson's Services is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA, the Mayor and Clerk are hereby authorized and directed to enter into a contract with Aslakson's Services, Red Wing, Minnesota in the name of the City of Stillwater for the improvement of parking lots and trails according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. Adopted by the City Council this 16th day of April 2024. CITY OF STILLWATER Ted Kozlowski, Mayor Attest: Joe Kohlmann, Acting City Clerk 1 1 Water THE BIRTHPLACE OF MINNES O T A DATE: April 16, 2024 TO: Honorable Mayor and City Councilmembers FROM: Reabar Abdullah, Assistant City Engineer SUBJECT: Approving Plans and Ordering Advertisements for Bids - 2024 Sidewalk Rehabilitation Project (2024-03) BACKGROUND At the April 2nd Council meeting, a Public Hearing was held for the 2024 Sidewalk Rehabilitation Project. Plans and specifications for the 2024 Sidewalk Rehabilitation Project are near completion, and staff is requesting approval for the plans and specifications and authorization to bid. Bid opening is scheduled for May 2nd and bid results will be presented to Council at the May 7t" meeting. RECOMMENDATION It is recommended that Council approve plans and specifications for the 2024 Sidewalk Rehabilitation Project and order advertisements for bids. ACTION REQUIRED If Council concurs with the recommendation, they should pass a motion adopting RESOLUTION 2024- APPROVING PLANS & SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR THE 2024 SIDEWALK REHABILITATION PROJECT 2024-03. City of Stillwater Washington County, Minnesota RESOLUTION 2024-xxx APPROVE PLANS & SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR 2024 SIDEWALK REHABILITATION PROJECT (PROJECT 2024-03) WHEREAS, pursuant to a resolution passed by the Council on April 2112024, the City Engineer has prepared plans and specifications for the 2024 Sidewalk Rehabilitation Project (Project 2024-03) and has presented such plans and specifications to Council for approval. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. The plans and specifications presented by the City Engineer are hereby approved. 2. The City Clerk is ordered to prepare and cause to be inserted in The Gazette and online at QuestCDN.com the advertisement for bids upon the making of the improvement under the approved plans and specifications. The advertisement shall be published once in the Stillwater Gazette and for three weeks online at QuestCDN.com and shall specify the work to be done, shall state that bids will be received by the City Clerk until May 2nd 2024 at 10:00 am, at which time they will be publicly opened at City Hall by the City Engineer; will then be tabulated and will be considered by the Council at their next regular Council meeting on May 7th, 2024, in the Council Chambers. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for ten (10) percent of the amount of the bid. Adopted by the Council this 16th day of April 2024. CITY OF STILLWATER Ted Kozlowski, Mayor Attest: Joe Kohlmann, Acting City Clerk i water THE BIRTHPLACE OF MINNESOTA DATE: April 16, 2024 TO: Honorable Mayor and City Councilmembers FROM: Reabar Abdullah, Assistant City Engineer SUBJECT: Award of Bid for 2024 Street Improvement Project (Project 2024-02) BACKGROUND The bid opening for the 2024 Street Improvement Project was Thursday, March 28t" 2024. The City received three bids with the lowest bid in the amount of $3,159,133.33 submitted by Miller Excavating, Inc. of Baytown, Minnesota. This was 3.5% lower than the engineer's estimate of $3,265,614.18, and is 11 % over the Feasibility study construction estimate of $2,839,176.48. The low bid is still within the budget allocated for the 2023 Street Improvement Project, and there are anticipated savings in the project quantities. RECOMMENDATION Staff recommends that the City Council accept the bids submitted for the 2024 Street Improvement Project, Project 2024-02, and award the contract to Miller Excavating, Inc. ACTION REQUESTED If Council concurs with staff recommendation, Council should pass a motion authorizing the Mayor and Clerk to enter into contract, upon City Attorney review and adopt RESOLUTION 2024- , ACCEPTING BID AND AWARDING CONTRACT FOR 2024 STREET IMPROVEMENT PROJECT (PROJECT 2024-02). City of Stillwater Washington County, Minnesota RESOLUTION 2024-xxx ACCEPTING BID AND AWARDING CONTRACT FOR 2024 STREET IMPROVEMENT PROJECT (2024-02) WHEREAS, pursuant to an advertisement for bids for the 2024 Street Improvement Project, three bids were received by the City Engineer, opened and tabulated according to law, and the following bids were received complying with the advertisement; BIDDER BID Miller Excavating, Bayport, MN $ 3,159,133.33 Bituminous Roadways, Mendota Heights, MN $ 3,558,065.07 Dresel Contracting, Inc., Chisago City, MN $ 3,570,732.56 Engineer's Estimate $ 3,265,614.18 and WHEREAS, it appears that Miller Excavating, Bayport, MN is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA, the Mayor and Clerk are hereby authorized and directed to enter into a contract with Miller Excavating, Bayport, Minnesota in the name of the City of Stillwater for the improvement of streets according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. Adopted by the City Council this 16th day of April 2024. CITY OF STILLWATER Ted Kozlowski, Mayor Attest: Joe Kohlmann, Acting City Clerk 1 1 Water THE BIRTHPLACE OF MINNES O T A DATE: April 16, 2024 TO: Honorable Mayor and City Councilmembers FROM: Kori Land, City Attorney SUBJECT: Animal Humane Society Agreement BACKGROUND On December 5, 2023, the City Council approved an agreement with the Animal Humane Society — Woodbury to provide animal impound services for the City for 2024. Unfortunately, the Humane Society rejected the version that was approved and informed us as to their requested revisions. They requested an update to the billing terms (quarterly instead of monthly), and required the ability to change the named designated staff without notice, as well as provided a new address. These changes have been incorporated into the attached Agreement, which has been recently approved and signed by the Humane Society. ACTION REQUESTED Motion to adopt the attached agreement with the Animal Humane Society — Woodbury for animal impound services for calendar year 2024 AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT ("Agreement") is made and executed this 16th day of April, 2024, by and between the City of Stillwater, 216 North Fourth Street, Stillwater, Minnesota 55082, ("City") and the Animal Humane Society, 9785 Hudson Road, Woodbury, Minnesota 55125 ("AHS"). WHEREAS, the City has accepted the proposal of AHS for certain professional services; and WHEREAS, AHS desires to perform the services for the City under the terms and conditions set forth in this Agreement. NOW THEREFORE, in consideration of the mutual consideration contained herein, it is hereby agreed as follows: 1. SERVICES. a. City agrees to engage AHS as an independent contractor for the purpose of performing certain professional Services ("Services"), as defined in the following documents: i. A Letter of Understanding dated November 13, 2023, incorporated herein as Exhibit A. ii. Where the terms and conditions of this Agreement and those terms and conditions included in Exhibit A specifically conflict, the terms of this Agreement shall apply. b. City hereby agrees to follow the policies and procedures articulated by AHS in Section 3 of Exhibit A. c. AHS covenants and agrees to provide Services to the satisfaction of the City in a timely fashion, as set forth in Exhibit A, subject to Section 7 of this Agreement. 2. PAYMENT. a. City agrees to pay and AHS agrees to receive and accept payment for Services as set forth in Exhibit A. b. Any changes in the scope of the work of the Services that may result in an increase to the compensation due AHS shall require prior written approval by the authorized representative of the City or by the City Council. The City will not pay additional compensation for Services that do not have prior written authorization. c. AHS shall submit itemized bills for Services provided to City on a quarterly basis, with payment due within thirty (30) days. 3. TERM. The term of this Agreement is identified in Exhibit A. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the same terms and conditions as herein stated. 4. TERMINATION. a. Termination by Either Party. This Agreement may be terminated by either party upon thirty (30) days' written notice delivered to the other party to the addresses listed in Section 13 of this Agreement. Upon termination under this provision, if there is no default by AHS, AHS shall be paid for Services rendered and reimbursable expenses until the effective date of termination. b. Termination Due to Default. This Agreement may be terminated by either parry upon written notice in the event of substantial failure by the other party to perform in accordance with the terms of this Agreement. The non -performing parry shall have fifteen (15) calendar days from the date of the termination notice to cure or to submit a plan for cure that is acceptable to the other parry. 5. SUBCONTRACTORS. AHS shall not enter into subcontracts for any of the Services provided for in this Agreement without the express written consent of the City, unless specifically provided for in Exhibit A. AHS shall pay any subcontractor involved in the performance of this Agreement within the ten (10) days of AHS's receipt of payment by the City for undisputed services provided by the subcontractor. 6. STANDARD OF CARE. In performing its Services, AHS will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the Services are provided. No warranty, express or implied, is made or intended by AHS's undertaking herein or its performance of Services. 7. DELAY IN PERFORMANCE. Neither City nor AHS shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include, but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war, riots, and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage; judicial restraint; and inability to procure permits, licenses or authorizations from any local, state, or federal agency for any of the supplies, materials, accesses, or services required to be provided by either City or AHS under this Agreement. If such circumstances occur, the nonperforming party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this 2 Agreement. AHS will be entitled to payment for its reasonable additional charges, if any, due to the delay. 8. CITY'S REPRESENTATIVE. The City has designated Police Captain Nate Meredith to act as the City's representative with respect to the Services to be performed under this Agreement. He shall have complete authority to transmit instructions, receive information, interpret, and define the City's policy and decisions with respect to the Services covered by this Agreement. 9. PROJECT MANAGER AND STAFFING. AHS has designated Dr. Graham Brayshaw and Astrid Roed to be the primary contacts for the City in the performance of the Services. They shall be assisted by other staff members as necessary to facilitate the completion of the Services in accordance with the terms established herein. AHS has the right to remove or replace designated staff as needed. 10. INDEMNIFICATION. a. AHS and City each agree to indemnify, and hold harmless each other, its agents and employees, from and against legal liability for all claims, losses, damages, and expenses to the extent such claims, losses, damages, or expenses are caused by its negligent acts, errors, or omissions. In the event claims, losses, damages, or expenses are caused by the joint or concurrent negligence of AHS and City, they shall be borne by each parry in proportion to its own negligence. b. AHS shall indemnify City against legal liability for damages arising out of claims by AHS's employees. City shall indemnify AHS against legal liability for damages arising out of claims by City's employees. 11. INSURANCE. During the performance of the Services under this Agreement, AHS shall maintain the following insurance: a. General Liability Insurance, with a limit of $1,000,000 for any number of claims arising out of a single occurrence; $2,000,000 annual aggregate. b. Workers' Compensation Insurance in accordance with statutory requirements. c. Automobile Liability Insurance, with a combined single limit of $1,000,000 for each person and $1,000,000 for each accident. AHS shall furnish the City with certificates of insurance, which shall include a provision that such insurance shall not be canceled without written notice to the City. The City shall be named as an additional insured on the General Liability Insurance policy. 12. OWNERSHIP OF DOCUMENTS. Professional documents, drawings, and specifications prepared by AHS as part of the Services shall become the property of the City when AHS has been compensated for all Services rendered, provided, however, that AHS shall have the unrestricted right to their use. AHS shall retain its rights in its standard drawing details, specifications, databases, computer software, and other proprietary property. Rights to proprietary intellectual property developed, utilized, or modified in the performance of the Services shall remain the property of AHS. 13. NOTICES. Notices shall be communicated to the following addresses: If to City: City of Stillwater 216 North Fourth Street Stillwater, Minnesota 55082 Attention: Captain Nathan Meredith Or e-mailed: neredith@ci.stillwater.mn.us If to AHS: Animal Humane Society 9785 Hudson Road Woodbury, MN 55125 Attention: Dr. Graham Brayshaw Or emailed: gbrayshaw@animalhumanesociety.org Animal Human Society — Woodbury 9785 Hudson Road Woodbury, MN 55125 Attention: Astrid Roed Or emailed: aroed@animalhumanesociety.org 14. INDEPENDENT CONTRACTOR STATUS. All services provided by AHS, its officers, agents and employees pursuant to this Agreement shall be provided as employees of AHS or as independent contractors of AHS and not as employees of the City for any purpose. 15. GENERAL PROVISIONS. a. Assignment. This Agreement is not assignable without the mutual written agreement of the parties. b. Waiver. A waiver by either City or AHS of any breach of this Agreement shall be in writing. Such a waiver shall not affect the waiving parry's rights with respect to any other or further breach. c. Governing Law. This Agreement shall be construed in accordance with the laws of the State of Minnesota and any action must be venued in Washington County District Court. S d. Severability. If any term of this Agreement is found be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force and effect. e. Data Practices Compliance. All data collected by the City pursuant to this Agreement shall be subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. f. Entire Agreement. This Agreement constitutes the entire agreement of the parties and supersedes all prior communications, understandings and agreements relating to the subject matter hereof, whether oral or written. THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK 5 CITY OF STILLWATER Ted Kozlowski, Mayor Beth Wolf, City Clerk Date: ANIMAL HUMANE SOCIETY By: Janelle ' on, President & CEO Date: 3/28/2024 EXHIBIT A Animal Humane Society and City of Stillwater Letter of Understanding for Impound Housing Services 2024 Animal Humane Society (AHS) agrees to provide the following services: a. Housing for stray or abandoned animals that are lawfully retrieved by your municipality's community service officer (CSO) or animal control officer (ACO), or for stray animals that are brought into the shelter by a citizen and verbal permission is given by your agency via phone for intake. Housing includes kennel space, daily cleaning, food and water. b. AHS is unable to house wildlife or farm animals. i. Exceptions can be made for chickens with prior approval of the site manager at AHS. c. Herd management vaccination following our standard vaccination protocols, as well as medically necessary and/or emergency care for sick or injured animals impounded during regular business hours. d. Euthanasia services as deemed necessary by an AHS veterinarian. These se; y ices may be provided at the end of the legally required holding period or in the case of a medical situation that requires immediate euthanasia. e. Adoption services as deemed appropriate by AHS veterinary staff. The animals will be evaluated for these services at the end of the legally required holding period. f. Euthanasia services and body disposal as deemed appropriate by AHS veterinary staff. The animals will be evaluated for these services at the end of the legally required holding period. g. Provide animal rabies quarantine or diagnostic service for stray felines or canines that have bitten a person. h. Hold animal for the legally required stray holding period: 5 days in MN, 4 Days in WI if a live release, 7 days in WI if euthanized or until reclaimed by owner within this holding period. i. AHS will follow internal policy and best practice for unclaimed animals. City of Stillwater may request and view AHS policies at any time. 2. AHS expectations: a. AHS is not responsible for sick or injured animals that are left after hours. Outside treatment must be sought for these animals by the animal control officer or community A-1 service officer prior to leaving the animals at the AHS facility when veterinary staff members are not on duty. b. Animal Control Officer or Community Service Officer must reach out to their designated AHS contact for guidance prior to any seized animal being brought to AHS that is not stray or abandoned. Ability to house animals that are not stray or abandoned is not guaranteed through this contract. c. AHS has the sole authority for the disposition of all animals that have not been reclaimed upon the expiration of the legally designated holding period. d. AHS will not accept feral cats seized under municipal authority by your municipality's CSO or ACO. e. ABS is not responsible for collecting any fees from an owner for a municipality. City of Stillwater agrees to: a. Adhere to the drop off procedure set forth by AHS including animal housing at the shelter and paperwork. Drop off procedures and paperwork training for community service or animal control officers will be provided. b. Adhere to state laws and local ordinances that apply to the handling of stray or abandoned animals and the seizure and return of animals to their owners. c. Direct citizens where to take stray animals when not receiving permission for impoundment at AHS. d. Seek care for injured or sick animals prior to drop off in the event that it is after hours and/or AHS veterinary staff is not on duty. e. Pay the designated fees for each animal cared for from your municipality. i. AHS will charge a standard hold fee for stray and abandoned animals of $225 per canine or feline and a $51 fee per "other" domestic animals (rabbits, guinea pigs, birds etc.) not reclaimed by its owner. ii. AHS will charge an additional fee of $630 for stray and abandoned animals with a legally mandated hold or quarantine that is not a 5-day stray hold. 1. This fee covers up to 10 days of care and will usually be associated with a rabies quarantine after a bite. 2. Holds lasting longer than 10 days will be charged a fee of $63 per day. 3. This fee will be charged to the municipality independent of who claims the animal. Animals that are deemed dangerous or potentially dangerous or animals that require multiple runs to house safely will have an added surcharge of $75 per day. AHS will charge a $26 administrative/processing fee to the municipality for each animal reclaimed by its owner in place of the standard fee. In these instances, AHS will charge the owner the additional reclaim fees. A-2 v. AHS will charge a $75 DOA (administrative/processing/cremation) fee for disposal of any cadavers brought to an AHS facility by a representative of the municipality. f. Adhere to AHS policy and best practice for unclaimed animals. City of Stillwater may request and view AHS policies at any time. g. Adhere to building access rules and ensure that the service access door is closed and locked after use in an after-hours drop off. h. Ensure that the municipality's CSO/ACO uses his/her discretion in the field as to whether or not to impound an animal. AHS is not responsible for those decisions. i. Be available to members of your community to resolve their concerns related to the actions of your ACO/CSO officers and your municipality's procedures, policies and requirements. Administration a. AHS will bill the municipality at the end of each quarter on a fiscal calendar year. Billing will be mailed in the first month following the end of the quarter. Payment is expected within 30 days of receipt of billing. b. AHS will assign a contact person who should be contacted in the event of any problems, concerns or to receive feedback regarding the program. c. Any billing disputes must be raised within 10 days of receipt of billing. d. The AHS agrees to maintain all data received from City of Stillwater in the same manner as City of Stillwater as required undex the Minuesota.Government Data Practices Act, Minnesota Statutes, Chapter 13. e. Insurance Requirements. i. Liability. AHS agrees to maintain commercial general liability insurance in a minimum amount of $1,000,000 per occurrence; $2,000,000 annual aggregate. The policy shall cover liability arising from premises, operations, productscompleted operations, personal injury, advertising injury, and contractually assumed liability. Upon request City of Stillwater shall be named as an additional insured. ii. Automobile Liability. If AHS operates a motor vehicle in performing the services under this agreement, AHS shall maintain commercial automobile liability insurance, including owned, hired, and non -owned automobiles, with a minimum liability limit of $1,000,000, combined single limit. iii. Workers' Compensation. AHS agrees to comply with all applicable workers' compensation laws in Minnesota. iv. Certificate of Insurance. The AHS shall deliver to City of Stillwater a Certificate of Insurance as evidence that the above coverages are in full force and effect. f. Indemnification: i. AHS. To the fullest extent permitted by law, AHS agrees to defend and indemnify City of Stillwater, and its officers, employees, and volunteers, from A-3 and against all claims, damages, losses, and expenses, including attorney fees, arising out of or resulting from the performance of work under this agreement; but only to the extent caused in whole or in part by the negligent acts, errors or omissions of AHS, AHS's subcontractor(s), or anyone directly or indirectly employed or hired by AHS, or anyone for whose acts AHS may be liable. AHS agrees this indemnity obligation shall survive the completion or termination of this agreement. I City of Stillwater. To the fullest extent permitted by law, City of Stillwater agrees to defend and indemnify AHS, and its officers, employees, and volunteers, from and against all claims, damages, losses, and expenses, including attorney fees, arising out of or resulting from the performance of work under this agreement; but only to the extent caused in whole or in part by the negligent acts, errors or omissions of City of Stillwater, or anyone directly or indirectly employed or hired by City of Stillwater, or anyone for whose acts City of Stillwater may be liable. City of Stillwater agrees this indemnity obligation shall survive the completion or termination of this agreement. A-4 This agreement is based on a one year commitment, which is renewed annually from the date your administrator signs the agreement below. If the municipality brings animals to AHS without a signed contract, it will be assumed that the agreement is extended for term of the next contract. The agreement can be ended at any time by either parry with a 30 day written notice. This agreement is entered into on the 5th day of December , 2023 by Ja I ixon, President & CEO Animal Humane Society NetlhWof(Eec2.5,2.2317.7CSO Signed on behalf of Municipal Authority Beth Wolf, City Clerk Printed Name and Title Signed on behalf of Municipal Authority Printed Name and Title accounting@stiIlwatermn.gov Email Address to send invoices 5 1 wa ter T H E B I RTH PLAC E O F M I N N E I O T A DATE: April 16, 2024 TO: Honorable Mayor and City Council FROM: Ben Gutknecht, Planning Manager SUBJECT: Case No. 2024-005: Conditional Use Permit for Automotive Repair and Related Services (Car Wash) and Site Plan Review for Mister Car Wash at 14100 60' Street N (Mister Car Wash) BACKGROUND The Applicant, CWP West LLC (Mister Car Wash), is seeking approval of a Conditional Use Permit and Site Plan Approval for an Automotive Repair and Related Services (Car Wash) located in the Business Park Commercial (BP-C) Zoning District. The property is located at 14100 60' Street North. The Planning Commission held a Public Hearing on March 27, 2024. Details of the proposal can be found in the attached Report to Planning Commission. One item staff would like to note, an additional condition of approval for City Council's review has been added to the Resolution. Per Engineering Staff review, the condition requires an easement over the watermain located on the south side of the property. RECOMMENDATION The Planning Commission recommends approval of the request with conditions outlined in the attached resolution for approval. ACTION REQUESTED Motion to adopt the Resolution approving the Conditional Use Permit for an Automotive Repair and Related Service (Car Wash) with the conditions outlined in the attached resolution at 14100 60t" Street North — Mister Car Wash. City of Stillwater Washington County, Minnesota RESOLUTION 2024-XX RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO FOR AUTOMOTIVE REPAIR AND RELATED SERVICES (CARWASH) AND SITE PLAN APPROVAL FOR MISTER CAR WASH LOCATED AT 14100 60TH STREET NORTH (CASE NO. CD2024-005) WHEREAS, the City of Stillwater received Conditional Use Permit from CWP West LLC (Mister Car Wash) ("Applicant"), to faciliate the construction of a Mister Car Wash, located at 14100 60th Street North, legally described as in Exhibit A (the "Property"); and, WHEREAS, on March 27, 2024, the City Planning Commission for the City of Stillwater considered the conditional use permit, held a Public Hearing, and recommended approval of the request.; and WHEREAS, on April 2, 2024, the City Council for the City of Stillwater considered the request. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater considered the conditional use permit for automotive repair and related services (car wash) and site plan approval for Mister Car Wash at its April 2, 2024 meeting and approved the conditional use permit. The approval of the conditional use permit is subject to the following conditions: FINDINGS 1. The proposed structure or use conforms to the requirements and the intent of this chapter, and of the comprehensive plan, relevant area plans and other lawful regulations; 2. Any additional conditions necessary for the public interest have been imposed; and 3. The use or structure will not constitute a nuisance or be detrimental to the public welfare of the community. CONDITIONS OF APPROVAL 1. Plans shall be consistent with those on file for Case No. CD 2024-005 as presented to the City Council on April 16, 2024. 2. Minor changes, as defined in City Code, may be approved by the Community Development Director. Major changes must be approved by the Planning Commission. 3. Property owner must enter into a maintenance agreement for the private roadway within the City's right of way easement. 4. Prior to sign installation an updated sign permit showing compliance with wall sign requirements must be reviewed and approved by City Staff. 5. Review and approval by the City Engineer. 6. An utility easement is required over the watermain located on the south side of the property. 7. Review and approval by the Middle St. Croix Water Management Organization. 8. Review and approval by the Washington County Public Works 9. Review and approval by the Minnesota Department of Transportation. 10. Wayfinding signage must be installed on the interior of the site. 11. All plans shall be reviewed and approved by applicable fire and building inspection personal prior to issuance of permit. Adopted by the City Council this 2nd day of April, 2024. ATTEST: Joe Kohlmann, Acting City Clerk CITY OF STILLWATER Ted Kozlowski, Mayor 2 EXHIBIT A Legal Description of the Applicant's Property Abstract Property Type Situs Address: 14100 60th Street North Parcel ID: 33-030-20-33-0054 All of Tract A described below: Tract A. That part of the Southwest Quarter of the Southwest Quarter of Section 33, Township 30 North, Range 20 West, Washington County, Minnesota, described as follows: Beginning at Right of Way Boundary Corner B11816 as shown on Minnesota Department of Transportation Right of Way Plat 82-131 as the same is on file and of record in the office of the County Recorder in and for said County; thence southerly on an azimuth of 179 degrees 35 minutes 20 seconds along the boundary of said plat for 341.93 feet to the Right of Way Boundary Corner B11822; thence continue on an azimuth of 179 degrees 35 minutes 20 seconds for 60.17 feet; thence on an azimuth of 284 degrees 17 minutes 02 seconds for 160.29 feet; thence on an azimuth of 357 degrees 48 minutes 18 seconds for 322.41 feet; thence deflect to the right on a tangential curve, having a radius of 38.00 feet and a delta angle of 92 degrees 29 minutes 32 seconds for 61.34 feet; thence on an azimuth of 89 degrees 35 minutes 20 seconds for 126.63 feet to the point of beginning; i wa ter THE01 loom BIRTHPLACE OF M I N N E S O T A DATE: March 27, 2024 TO: Honorable Chair and Planning Commissioners FROM: Ben Gutknecht, Planning Manager SUBJECT: Case No. 2024-005: Conditional Use Permit for Automotive Repair and Related Services (Car Wash) and Site Plan Review for Mister Car Wash at 14100 60th Street N (Mister Car Wash) BACKGROUND The Applicant, CWP West LLC (Mister Car Wash) is seeking approval of a Conditional Use Permit for Automotive Repair and Related Services and Site Plan Approval to facilitate the construction of Mister Car Wash located at 14100 60th Street North. The Project Site is located in the Business Park Commercial (BP-C) Zoning District and lies within the West Stillwater Business Park near the intersection of Greeley Street South (County Highway 66), State Highway 36, and 60th Street North (City Street). The property is an existing lot of record, approximately 1.4 acres in size and has frontage on three of four sides by public right-of-way and a dermatology office adjacent to the east. The proposed development seeks to construct an approximately 4,600 square foot standalone conveyor car wash with onsite vacuum equipment. The proposed facility would be accessed from the north with a dedicated right in entrance and from the south with a shared exit/entrance. Vehicles would queue in one of three bays that lead to one wash tunnel. Staff has sent the application materials to Washington County and MnDOT for review and comment. For reference, this is the first project to utilize the new formal Site Plan Review process implemented with the recent recodification project. This is also the first project to be reviewed under the revised governance structure for land use applications (Planning Commission Recommendation, City Council Approval). ANALYSIS Highway Mixed Use Designation — 2040 Comprehensive Plan The 2040 Comprehensive Plan lays out a future vision of how areas of the community will evolve over time. The Highway Mixed Use future land use designation was created to provide more flexibility in commercial areas in order to accommodate residential development as well as a mixed of other uses. The majority of the area (70%) is anticipated to remain commercial. Local peer examples of this designation in action include The West End in St. Louis Park and Arbor Lakes of Maple Grove. However, this approach is not currently well defined in Zoning Code, but will be addressed in the upcoming Zoning Code Rewrite/Comprehensive Zoning Code Update. The purpose of this evolving district was to create a tool to allow residential redevelopment within commercial districts, but not prevent commercial developments such as this. West Stillwater Business Park Plan The West Stillwater Business Park Plan was approved in 1990 in order to guide the design and use of future development, as this area was originally part of Stillwater Township. As part of the annexation process, the City of Stillwater aimed to impose additional design requirements. Since then, the majority of this area has been developed. Staff has evaluated the proposed development against the guidelines of this plan and finds the use and design consistent with the plan. BP-C. Business Park — Commercial Zoning District The purpose of the BP — C: Business Park Commercial Zoning District is to provide a district for general community commercial and office uses. General Retail is a Permitted Use (administrative approval). Uses with drive-throughs are a Conditional Use, requiring approval of the Planning Commission. The proposed development complies with the dimensional and bulk standards of the BP-C zoning district. Required Proposed Minimum Front Setback 40 Feet 86 Feet Minimum Exterior Side Setback 40 Feet 40 Feet Minimum Side Setback 20 Feet A, North — 197 Feet Minimum Rear Setback 30 Feet 32 Feet Maximum Lot Coverage 60% 57.2% Minimum Landscaped Area 20% 42.8% Maximum Height 40 Feet . 35 Feet Landscaping and Parking There are a total of 27 parking spaces (24 vacuum, 3 employee) proposed. City Code does not specify a proposed parking standard for Car Washes. However, City Code does note where the parking requirements for a particular use is not specifically established in this section, the parking requirements for each use shall be determined by the City Council. Such determination shall be based upon the requirements for similar uses. Another car wash, located along Stillwater Boulevard is part of a larger shared parking lot, and appears to have one dedicated employee parking stall. A similar use outlined in City Code could be a "service station", which requires 3 stalls per bay and one for employee. With 3 proposed employee parking stalls staff finds the proposed parking appropriate. The proposed landscape plan for the site (per Landscaping Plan dated 03/08/2024) appears consistent with City Code as required in the BP-C district. Staff would like to add the advisory comment that Code requires all planting islands shall be treated with a mechanical weed inhibiter. One tube for feeding and watering shall be installed in each planting island. All plant materials indicated on an approved landscaping plan that do not survive two growing seasons shall be replaced with identical plants during or before the following season. Traffic, Site Circulation and Cross Access The Property has frontage off of three public rights -of -way. State Highway 36 to the South, County Highway 66 (Greeley Street) to the West, and 60t" Street (City) to the North. The Site will be accessed from the north with a dedicated right -in only entrance and from the south with a shared entrance/exit which connects to driveway that is accessed by 60t" Street North. The southern accessway is a shared drive over and across City owned right-of-way, recently deeded to the City by the Minnesota Department of Transportation (MnDOT). This accessway is actually City right-of-way and extends across the southern portion of the neighboring 14130 60t" Street North. Rather than maintaining as a public road, the City Attorney is drafting an Access Agreement/Maintenance Agreement to allow this shared access to continue to function as a private, shared access. Due to the proposed site access locations, site circulation will allow for patrons to enter from both north or south, but only exit from the south with no ability to exit from the north. Staff highly recommends that the Northern Access only be a Right -In Access and not allow to function as an egress (exit) for the site due to vehicle stacking and turn lane conflicts. The site layout has been sized to accommodate this traffic circulation. The Applicant has also submitted a Traffic Study that concludes the proposed storage for 17 on -site vehicles stacking locations exceed what has been observed as the maximum at a comparable site and will not impact adjacent land uses or public streets. It also concludes that all intersections are anticipated to operate with acceptable levels of services in the AM and PM peak hours, per accepted traffic engineering standards. Staff should note that the Traffic Study was conducted with the assumption that the north access would operate as a right-in/right-out, and this has been changed to right -in only (improves traffic forecasted conditions from original study). Stormwater Due to existing soils conditions and proximity to the Drinking Water Supply Management Area, the Applicant is proposing a filtration technique in lieu of infiltration. Stormwater from the project site will be directed to an underground filtration system designed to meet the City's requirements, as well as the requirements of the Middle St. Croix Water Management Organization. FINDINGS & RECOMMENDATIONS In approving a Conditional Use Permit, it must be determined by the Planning Commission that: 1. The proposed structure or use conforms to the requirements and the intent of this chapter, and of the comprehensive plan, relevant area plans and other lawful regulations; 2. Any additional conditions necessary for the public interest have been imposed; and 3. The use or structure will not constitute a nuisance or be detrimental to the public welfare of the community. Staff finds that the proposed use conforms to all applicable City plans, has suggested conditions, and that the structure will not constitute a nuisance. The site plan conforms to the zoning code. Conditions of approval are included in the Draft Resolution. ACTION REQUESTED Motion to recommend that the City Council approve the Conditional Use Permit for Automotive Repair and Related Services and Site Plan Approval for Mister Car Wash at 14100 60th Street North with the conditions outlined in the attached draft resolution. r v r., . At A* �I Water The Birthplace of Minnesota J N WE lll� S Site Location 14100 60th Street North i 0 80 160 General Site Location i ME 320 mF Mister" To: City of Stillwater Planning Department From: Nick Johnson, Project Manager Mister Car Wash Date: February 26, 2024 Subj: Mister Car Wash — Stillwater, MN 14100 60th St N Project Narrative CWP West, LLC (Mister Car Wash) is excited to present the enclosed Conditional Use Permit, Site Plan Review, and Preliminary Plat applications to the City of Stillwater for review and approval. The development team has been in contact with City Staff to ensure the proposed project will be developed in accordance with the Comprehensive Plan and City Zoning Ordinances. Mister Car Wash is proposing a redevelopment of the existing site located at 14100 60th St N, Stillwater, MN. The proposed redevelopment site is approximately 1.30 acres and will remain under the current BPC Zoning district. After a preliminary review with City Staff, the development team understands that a Conditional Use Permit and Site Plan Review will be needed to allow for a car wash development on the site. The proposed redevelopment will construct an approximately 4,600± square foot conveyor -type, stand-alone express car wash building. Additionally, the site redevelopment is proposed to include construction of new on -site parking, landscaping, utilities, stormwater management, vacuum equipment, signage, and lighting to support the proposed development. The site is visible off Highway 36 at a lighted intersection and accessible off of the frontage road connecting to Greeley St S. The existing access points are intended to remain and allow for functional vehicular circulation throughout the car wash site, while still allowing vehicular traffic to pass - through the site to neighboring businesses. With regards to the operations of the Car Wash, it is anticipated that vehicles will enter the driveway either on the North side of the site utilizing a right in entrance only or off the Frontage road towards the Southeastern portion of the site. The SE driveway will feature two-way traffic. Drivers from both locations will drive towards the canopy where customers are greeted by a Customer Service Attendant. The Mister Car Wash business model is unique in that the majority of customers are Unlimited Wash Club ("UWC") members. UWC members have an RFID sticker on their windshield that is automatically scanned as they pull into the designated member lanes. This system efficiently keeps vehicles moving through the site as members are not stopping to pay during each visit — ultimately reducing wait times and queuing. Non -subscription customers are assisted by the Customer Service Attendant to select a wash and help to efficiently keep the queue moving forward. Once past the point -of -sale, vehicles are guided into the car wash tunnel. Mister Car Wash operates conveyor tunnels that are designed to wash multiple cars at a time, allowing for a constant stream of customers moving through. Once through the tunnel, customers have the M►ster choice of continuing to the self -serve vacuum stalls on their left or exiting on a straight shot back out to the frontage road of 60th St N. In general, this is a quick -serve express car wash, and there are typically two or three employees on -site at any given time. Hours of operation are typically 7AM — 7PM (Mon -Sat) and 8AM — 6PM on Sunday. The proposed building materials generally consist of CMU, EIFS, Stone Veneer, and Metal Panels. The proposed materials and colors meet City Ordinances and provide a visually appealing and modern appearance. In addition, two taller roof elements are proposed on either end of the building, providing visual cues for customers to the entrance and exit of the tunnel. The proposed grading, stormwater, and underground utilities conform to the requirements set forth by the City of Stillwater, MSCWMO, and the State of Minnesota. The Civil Engineering and Landscape Architecture drawings have been included as part of this application. CWP West, LLC believe the proposed use as well as site appurtenances will help the City of Stillwater to revitalize and beautify the site. We look forward to and greatly appreciate your thoughts and considerations. Please contact me at (952) 486-0582 if you have any questions. Sincerely, Nick Johnson Project Manager Mister Car Wash ohnson(@mistercarwash.com C) 952-486-0582 (B N N CV 0 CV C 0 U (0 Z J W W H W 4 a� C (0 _Q Q c LM l� co C E a� L Ln W 0 J I H .. �/ II �� II �I II II II II II II II II II �� II �� II �� II �� II �� II �� II �� II �� II �� II �� II �� II �� II �� II �� II �� II �� II I I �� II 0 II �� II �� II Il II II �� II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II IIII II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II 11 II II II II II II II II II II II II II II II II II �� E SHEET C401 y B y PROPERTY LINE y B y y PROPOSED U DRAINAGE AND UTILITY EASEMENT ...... . .. .... c .. . . . . . . . . . . . . . . . RIGH w /* w w .. O. ACC 0 ..... o 40' BUILDING K I SETBACK � y� y y y ::: / y y y y y •. . EXISTING LIGHT POLE l y I y y y y y y y y y y 00 y y y y y y III yl y y y y �.•. �.J .•.•.�. y y y y y 33.5' y y y y y y y y y y I I Iy ly y y y 0. 30' BUILDING y y OH y y y I I I SETBACK y y y w w w y II ... .... .v y y y ....... wI y y v 1 v Iw w w w I ......... PROPOSED U DRAINAGE A 00 IyI y y y y v y AND UTILITY EASEMENT v v v I 42.5' y I I y► y y y y� :__ _ y ATTENDANT HUT .......... Iw w w w I y .......... I I y y y y y y II y I y v v I y .......... v v v v / y ........ . EMPLOYEE STAI :::::::• w w w v w K / y � . I 00 y y o. B ly y y o y ..18.0'.. ......... yi y y y y _ . . . . . . . . . . . . . . . . . . W... .............. W II yl y y y y 16.5'.....I y ... ........... WG .......... y y0 y ..:.:.:.:.:.....:.:. w II .v Iy y y y ......... ... ........ o EXISTING LIGHT I y I y y y y ' ' ' ' ' ' ' ' ' ' ' �-1' ' r`I * ' ' ' ' ' POLE C) K J . 1 i .. . ly y y y O I. I. .I.I. .L-1 LA II wl w v .v v ....... .. .. ..... K y Iw w w w y 'C.: Oy I y y y y F...... zI I Iy y y y 0 .'.'.'.'.'.'.'.'.' w w r y I v v v Q v l v v v OII ................... III i•'•. .................. O PROPERTY LINE I I 6.0'. . w w w w .v Q. ........ .'.'.'.'.'.'.'.'. II I ........ ...... I y I y y y y W ........... .......... . .::: II D �......... I y I yO y y y:: . . .O.. . . . . . . . I ly 18.0' ...0......:.: 30.1 w w w I I I y11 y y y CAR .,.00 130'TUNNEL Co ..... . I I y ly y y w I±4600SF J F I...... I I 00 I.v .v v wl1 K.'. • •.•.•.'.'.'. L ..... J �. ..... . 11 I I .vl y y y C.::... E..:. . ............ I y I y y y y D ,...V. .... .N. . II I Iy v v w ................ I y y y y y y y y •.•.•.•. II I Iyly y y y ............ Jv v v y'F y I y y y y y y 1I II I y I y v v ................ s ly I y y y.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.: ..... EXISTING LIGHT C :. '` •,< F K POLE 0 K. I y y y w y y C..' .. .. P y yI y y w o I I M _�..:.............. l y y y y y O B .. . VACUUM E K•. . . . . . . . . . . . . I � \ . ..... 30' BUILDING K SETBACK . . . . . . . \ . TRANSFORMER PAD III y y ...................... 1 ` PROPERTY LINE 4' 4' —IV_ \ PROPOSED 6' DRAINAGE w R w w I � _ 0 y Iv I IFS ... � w cn I L11 D M y y y I I I y 0 I y 4i I I Co D II Q 0 y y yl I II cl,o Ir y y y y y yIy I LOLlj I� y y 20' BUILDING l SETBACK I II y y W I W v v .v I.v [_--I----I--_,� w w w y I COMBINED TRASH & VACUUM ENCLOSURE y yl PROPOSED U DRAINAGE AND UTILITY EASEMENT y y I I I I .v ly I I I y y ly y1 I I I y y I yl I L: y y l y icv y ly y II I y II I .'.'.'.�.�.�� y �• III y y I y l i I I -18.0 ..... y I II y I` y1 III y I y1 I I I ....... yIy II \\ \ \ AND UTILITY EASEMENT I I PROPERTY LINE ylyl II y I y L- I I---- � TI II KEYNOTE LEGEND AO POS CANOPY AND EQUIPMENT: REF. ARCHITECTURAL PLANS OMATCH EXISTING EDGE OF PAVEMENT/ CURB & GUTTER OC ACCESSIBLE CURB RAMP OACCESSIBLE PARKING SIGN OE ACCESSIBLE PARKING STALL OAREA STRIPED WITH 4" SYSL @ 45° 2' O.C. O BYPASS GATE PER MISTER CAR WASH STANDARDS AND SPECIFICATIONS OH LANDSCAPE AREA OVERTICAL CURB (TYP.) JO TRANSITION CURB OK FLUSH CURB OL ROLLED CURB O TRENCH DRAIN WITH EXIT SIGN PER MISTER CAR WASH STANDARDS AND SPECIFICATIONS ON VACUUM EQUIPMENT: REF. ARCHITECTURAL PLANS ODIRECTIONAL TRAFFIC ARROW. PER GREENBOOK STANDARDS OP STOP SIGN O"NO PARKING" SIGN OR "DO NO ENTER" SIGN i PUBLIC RIGHT OF WAY PER MN R DOT ROW PLAT 82-131 LEGEND ilk .v .v .v .v SITE PLAN NOTES t, 3 4. 5 PROPERTY LINE SETBACK LINE DRAINAGE AND UTILITY EASEMENT PROPOSED CURB AND GUTTER CONCRETE PAVEMENT K•�r�yf:»r�yu�ami��:� PROPOSED LANDSCAPING REFER TO THE ARCHITECTURAL PLANS FOR EXACT LOCATIONS AND DIMENSIONS OF STOOPS, TRUCK DOCKS, TRASH ENCLOSURES & PRECISE BUILDING DIMENSIONS. REFER TO THE SITE ELECTRICAL PLAN FOR LOCATIONS OF PROPOSED LIGHT POLES, CONDUITS, AND ELECTRICAL EQUIPMENT. REFER TO CERTIFIED SITE SURVEY OR PLAT FOR EXACT LOCATION OF EXISTING EASEMENTS, PROPERTY BOUNDARY DIMENSIONS, AND ADJACENT RIGHT-OF-WAY & PARCEL INFORMATION. DIMENSIONS AND RADII ARE DRAWN TO THE FACE OF CURB, UNLESS OTHERWISE NOTED. DIMENSIONS ARE ROUNDED TO THE NEAREST TENTH FOOT, AND AREAS ARE ROUNDED TO THE NEAREST SQUARE FOOT. UNLESS OTHERWISE NOTED, THE CONTRACTOR SHALL BE RESPONSIBLE FOR RELOCATING EXISTING SITE IMPROVEMENTS THAT CONFLICT WITH THE PROPOSED WORK, INCLUDING BUT NOT LIMITED TO TRAFFIC SIGNS, LIGHT POLES, ABOVEGROUND UTILITIES, ETC. PERFORM WORK IN ACCORDANCE WITH GOVERNING AUTHORITIES REQUIREMENTS AND PROJECT SITE WORK SPECIFICATIONS. COST SHALL BE INCLUDED IN BASE BID. MONUMENT SIGN(S) ARE DETAILED ON THE ARCHITECTURAL PLANS AND ARE SHOWN FOR GRAPHICAL & INFORMATIONAL PURPOSES ONLY. CONTRACTOR TO VERIFY SIGN DIMENSIONS, LOCATION AND REQUIRED PERMITS WITH THE OWNER. PROPERTY SUMMARY STILLWATER, MN MISTER CAR WASH TOTAL PROPERTY AREA 1.40 AC ZONING SUMMARY EXISTING ZONING BP-C PROPOSED ZONING BP-C EAST: 20' BUILDING SETBACKS WEST: 30' NORTH: 40' SOUTH: 30' BUILDING DATA SUMMARY AREAS PROPOSED PROPERTY 1.40 AC BUILDING AREA ±4,600 SF PARKING REQUIRED PARKING DETERMINED BY CITY COUNCIL 27 SPACES PROPOSED PARKING (24 VACUUM, 3 EMPLOYEE) ADA STALLS REQ'D / PROVIDED 2 STALLS / 2 STALLS Know what's below. Call before you dig. GRAPHIC SCALE IN FEET 0 10 20 40 U) z O W w fl' 0 I z 2 00 O N � o O N } `0 0)w J ui �Ei Z Y O r LL 00 0 W, az0E- CD Woco� w za>U_ LL J U w O LL �<LLa0 O Q z CO ~ Q Q cn zti F-0UZJ LU LU LUJ •1 :c x LL O W z W Y Q X W F Q Q }Uz2wIS w LL O- z z W Z =U)Z>�W� o z U COU Q Q U W N = C/) O � LU N U } 0f N O Q 00 Q co m m _ O z z Y Y W J LD 3 U U) 0 0 U FI J LU z H O cl) U L.L V ) z O U I.L O _ tfl� W �Q LLCM= O CN a W z aW a J W a z G J w SHEET NUMBER C400 ZI i i� II I I l II I II II I II I II I II I II I II I II I II II :z M N 0 N 0 N 0 0 L c� (D z J n W a U U) z J i J m c _Q Q c f) t� co C E m L a> Ln E W 0 J I H 021 ME ME�EE �HEET C 1m NE 01 ■■■■■■ ■■■E ■■■ ■■� i �� . — ■ ■ B ■ ■ c ■ ■ I ® 0''-) o000 0 90 ■ ■ + ■ L-LL ■ � li II oo + ■ ■ O o ■I II ■I ■ 0,0° o ■ ■ • o °� o ■ boo 0.■ ■ � a o�j°o BLLII I + 0 II + + o B ■ + Q�Q fl A I ■ ■� + o o ° A c +� I■I ■ I I ° c + ■ o +��� ■ I I -- o ` ■ ■ O L °o ' ■ ■ r--J _-, r + I ■ ° +, ■ ■ O ° . +i ■ ■ • + I ■ ■ c i ■ ■I + ■I i ■ ■ + ■ ■ + + ■ ■ + ■ ■ '♦ + ■ ■ O0O ■ NJ c I ■ ■ r I---- B I I■ II ' a. • ■ I I I ■ ■ i c C M COM ■ ■ I � r I ■ ■ I � I D I ■J c ■J ■ I A I ■ ■ I L i ■ I I ■ • i CAR WASH O ■ I+ 130' TUNNEL ■ ■ i ±4,600 SIF ■ I � � i I■ I ■ O i� O O I �■ ■ J L ■ , O I ■ ■ , I ■ I �S ■ I III I � � ■III c� I ■ I I � I ■ I I I ■ c ■ ■ ■ ■ i + + �■ ■ I ■ I ■ ■ ! - B i. ■ c I +� ■ ■ o n _ d i ----- 4 n + I ■ ■ ■ AW ��•�� 000P,UG ■ At OA4 ♦�1��� ■ AINIA�i _ ■ o • SUMO ■ FT] — — — 1��� ■ •� PLANT KEY SYMBOL CODE COMMON NAME CONIFEROUS TREE OVERSTORY TREE � + j GOJ MDJ '��vvvvv��Oc + SGJ �Onnnnn�°c BLACK HILLS SPRUCE EASTERN RED CEDAR BOULEVARD LINDEN DISCOVERY ELM IMPERIAL HONEYLOCUST GREY OWL JUNIPER MEDORA JUNIPER SEA GREEN JUNIPER DECIDUOUS SHRUBS OBLC IROQUOIS BEAUTY BLACK CHOKEBERRY O DBH DWARF BUSH HONEYSUCKLE C 7 GGD GARDEN GLOW DOGWOOD 0 GLS GRO-LOW FRAGRANT SUMAC ORNAMENTAL GRASSES OHMS HEAVY METAL SWITCHGRASS - KFG KARL FOERSTER FEATHER REED GRASS JVVV WULc > �Onnnnnncc LBS LITTLE BLUESTEM PERENNIALS OALL MILLENIUM ORNAMENTAL ONION j o) BES BLACK-EYED SUSAN OPBS PRAIRIE BLAZING STAR • { PCF PURPLE CONEFLOWER j ) PDS PRAIRIE DROPSEED WLC WALKER'S LOW CATMINT NOTE: SEE SHEET L102 FOR FULL PLANT SCHEDULE LANDSCAPE SUMMARY LANDSCAPE REQUIREMENTS LANDSCAPE AREA REQUIRED: LANDSCAPE AREA PROVIDED: STREET TREES REQUIRED: STREET TREES PROVIDED: PARKING LOT PLANTINGS REQUIRED PARKING LOT PLANTINGS PROVIDED LANDSCAPE LEGEND O O 12,197 S.F. = 20% OF LOT = 60,984 S.F. * .20 25,718 S.F. = 42% OF LOT 13 TREES = 1 DECIDUOUS TREE / 40 L.F. 510 L.F. OF R.O.W. / 40 17 TREES 1 DECIDUOUS TREE AND 2 SHRUBS / ISLAND 2 DECIDUOUS TREES AND 4 SHRUBS TOTAL 2 DECIDUOUS TREES AND 4 SHRUBS EXISTING DECIDUOUS TREE (TYP.) EXISTING CONIFEROUS TREE (TYP.) EXISTING SHRUB (TYP.) EDGER (TYP.) APPR■��• •~ AOIMATE D DISTURBED AREAS(TY LIMITS OIP) IRRIGATION, SOD ALL 3-6" DIAMETER RIVER ROCK AT MIN. 8" DEEP OVER 6 OX. GEO-TEXTILE FABRIC (TYP.) LANDSCAPE KEYNOTES O O EDGER (TYP.) OB 2-3' BOULDER (TYP.) O ROCK MULCH (TYP.) O SOD (TYP.) GRAPHIC SCALE IN FEET 0 10 20 40 Know what's beIow. Call before you dig. M oom" } m 0 W a W as CL< 2 0 F O < wa xIr H �0 Z Of UO Q WW ?Q 0) �o3: � J W W W x iIW U) z F UwW J H Z } x ? J Q O �QaW Q U F -U) m U) z O w fY 0 z 2 00 O N � LO rn x N } L 0)W J w �E Z Y O 00 N 00 M N J o_ 0 0 W z F_ (/) z U 2J J } x Q N z 0 Q N } °O o 0 w w�¢zW w 0)2H_jH 0 U Z 0O U U 2 W O � Of N O N N Q 00 = C/) U) Q } m m m 2 Y O W Z LD z 3 0 Y U 1) 0 0 U Z a J a LU a a z O U z Z) Q J U) z z O U O tfl� W �a LL LLCM= O N a W z aW a J W a W LU Q z J J_ J ~ co SHEET NUMBER L100 MORNING FOG SW 6255 EIFS, Smooth -Face CMU Block WALL STREET SW 7665 -EIFS,-Split-Face CMU Block IN THE NAVY SW 9178 Metal Wall Panels, Standing Seam Metal Roof, Fascia, Trim, Gutters, Downspouts 10A h*'!110, WA E4W %�**� P0 XCEL EIFS Texture: Sand Color: Morning Fog EIFS Texture: Sand Color: Wall Street EIFS Texture: Sand Color: In The Navy Mis ter SMOOTH -FACE BLOCK Color: Morning Fog SPLIT -FACE BLOCK Color: Wall Street k STONE VENEER MFR: Eldorado Stone Style: Vantage 30 (6"H x 30" L x N 1 "D) Color: White Elm w/ Matching Mortar Joint CAST STONE SILL Color: Limestone EXCEL STANDING SEAM ROOF MFR: CTMRS Style: 25 ga Large Batten Color: In The Navy ALUMINUM BATTEN MFR: Rollfab Metal Products Color: Hazelnut Brown Style: 1x6 PreFinished Metal Battens METAL WALL PANEL MFR: MBCI Style: ShadowRib Color: In The Navy ALUMINUM STOREFRONT Frame: Clear Anodized Glazing: Clear EXTERIOR MATERIAL KEY PREFINISHED ALUMINUM BATTENS A MFR: LUMABUILT _ STYLE: MOSAIC 1x6 BATTENS COLOR: HAZELNUT BROWN 00, EXCEL HTFAVF f[III$f� EXIT ELEVATION SCALE: 3/16" = V-0" OFFICE ELEVATION SCALE: 3/16" = V-0" HT FAVF ENTRANCE ELEVATION SCALE: 3/16" = V-0" HI EA 135' LO EAVE 134'-0" BARREL RIDGE 12S'-8" T/ PARAPET FRAMINGG22 12S'-6" T/ PARAPET FRAMINGG11 122'-0" TRUSS BRRGG 11411" DOOR/WINDOW HEAD 110'-0" CURB 100'-8" FIRST FLOOR 100'-0 HI EAVE 135'-0" LOLO EAVE 134'-0" BARREL RIDGE 125'-8" T/ PARAPET FRAMING 2 125'-6" T/ PARAPET FRAMING 1 122'-0" TRUSS BRG -11" 114'11 DOOR/WINDOW HEAD 110'-0" 1� 1 CURB 100'-8" FIRST FLOOR 100'-0" STONE VENEER g MFR: EL DORADO STONE STYLE: VANTAGE 30 (6"H x 30"L x -1"D) COLOR: WHITE ELM w/ MATCHING MORTAR JOINT EIFS C TEXTURE: SAND COLOR: PT-6 (MORNING FOG) EIFS TEXTURE: SAND COLOR: PT-3 (WALL STREET) EIFS TEXTURE: SAND COLOR: PT-9 (IN THE NAVY) SINGLE WYTHE CMU F TEXTURE: SMOOTH FACE INTEGRAL COLOR TO MATCH PT-6 (MORNING FOG) LG SINGLE WYTHE CMU TEXTURE: SPLIT FACE INTEGRAL COLOR TO MATCH PT-3 (WALLSTREET) PRECAST STONE SILL COLOR: LIMESTONE PREFINISHED ALUMINUM WALL PANEL J MFR: CTMRS (OR EQUAL) COLOR: PT-9 (IN THE NAVY) STYLE: R PANEL PREFINISHED STANDING SEAM METAL ROOF PANEL MFR: CTMRS (OR EQUAL) STYLE: LARGE BATTEN 24 GA COLOR: PT-9 (IN THE NAVY) PREFINISHED METAL TRIM AND ACCESSORIES MFR: CTMRS (OR EQUAL) COLOR: PT-9 (IN THE NAVY) ALUMINUM STOREFRONT SYSTEM GLAZING: CLEAR FRAME: CLEAR ANODIZED CONCRETE CURB TEXTURE: HAND RUB COLOR TO MATCH PT-3 TREX DECK BOARD COLOR TO MATCH PT-3 GENERAL NOTES • ALL SIGNAGE SHOWN FOR INFORMATIONAL PURPOSES ONLY. ALL ADVERTISING SIGNAGE SUBJECT TO SEPARATE SIGN PERMIT SUBMITTAL AND APPROVAL. Always a Better Plan 100 Camelot Drive Fond du Lac, WI 54935 920-926-9800 excelengineer.com COLLABORATION Mister PROJECT INFORMATION uj 00 O Ln L 1 � z . . 2 � W LL Q Ln J N Q U • 0 LU ~ W O W O 1� O (-.0 O V DC Lu (130' - VER 1.1) PROFESSIONAL SEAL PRELIMINARY DATES z 0 rz V z 0 V OI: O O JOB NUMBER 230425900 TUNNEL ELEVATION SCALE: 3/16" = V-0" PRELIMINARY EXTERIOR ELEVATIONS SHEET NUMBER I PRE-1 L EXTERIOR MATERIAL KEY PREFINISHED ALUMINUM BATTENS A MFR: LUMABUILT _ STYLE: MOSAIC 1x6 BATTENS COLOR: HAZELNUT BROWN 00, EXCEL LEFT ELEVATION PRE-3 SCALE: 3/4" = V-0" 1- 5 FRONT ELEVATION PRE-3 SCALE: 3/4" = V-0" • O K It R.-R11 STONE VENEER g MFR: EL DORADO STONE STYLE: VANTAGE 30 (6"H x 30"L x -1"D) COLOR: WHITE ELM w/ MATCHING MORTAR JOINT EIFS C TEXTURE: SAND COLOR: PT-6 (MORNING FOG) EIFS D TEXTURE: SAND COLOR: PT-3 (WALL STREET) EIFS TEXTURE: SAND COLOR: PT-9 (IN THE NAVY) SINGLE WYTHE CMU F TEXTURE: SMOOTH FACE INTEGRAL COLOR TO MATCH PT-6 (MORNING FOG) SINGLE WYTHE CMU TEXTURE: SPLIT FACE L�o1� INTEGRAL COLOR TO MATCH PT-3 (WALLSTREET) (� PRECAST STONE SILL / COLOR: LIMESTONE PREFINISHED ALUMINUM WALL PANEL MFR: CTMRS (OR EQUAL) COLOR: PT-9 (IN THE NAVY) STYLE: R PANEL PREFINISHED STANDING SEAM METAL ROOF PANEL MFR: CTMRS (OR EQUAL) STYLE: LARGE BATTEN 24 GA COLOR: PT-9 (IN THE NAVY) PREFINISHED METAL TRIM AND ACCESSORIES L MFR: CTMRS (OR EQUAL) COLOR: PT-9 (IN THE NAVY) ALUMINUM STOREFRONT SYSTEM M GLAZING: CLEAR FRAME: CLEAR ANODIZED OCONCRETE CURB N TEXTURE: HAND RUB COLOR TO MATCH PT-3 p TREX DECK BOARD COLOR TO MATCH PT-3 GENERAL NOTES • ALL SIGNAGE SHOWN FOR INFORMATIONAL PURPOSES ONLY. ALL ADVERTISING SIGNAGE SUBJECT TO SEPARATE SIGN PERMIT SUBMITTAL AND APPROVAL. 8 RIGHT ELEVATION REAR ELEVATION SHELTER PLAN PRE-3 SCALE: 3/4" = V-0" PRE-3 SCALE: 3/4" = V-0" PRE-3 SCALE: 1/2" = V-0" z v Always a Better Plan 100 Camelot Drive Fond du Lac, WI 54935 920-926-9800 excelengineer.com COLLABORATION Mister PROJECT INFORMATION uj N W O Ln L 1 � z . . 2 0 W LL _ Q Q Ln J N Q U • 0 LU ~ W O W O 1� O (-.0 O V DC Lu (130' - VER 1.1) PROFESSIONAL SEAL PRELIMINARY DATES z O rz V z 0 V OI: O O z JOB NUMBER 230425900 Q o� o a a` o M y, % fV O W j O N � � N O v N PRELIMINARY ATTENDANT SHELTER PLANS AND DETAILS SHEET NUMBER ::J= � PRE-3 14'-0" EXTERIOR MATERIAL KEY PREFINISHED ALUMINUM BATTENS A MFR: LUMABUILT STYLE: MOSAIC 1x6 BATTENS COLOR: HAZELNUT BROWN 00, EXCEL 0 ao T/ MASONRY 108'-0" FIRST FLOOR 100'-0" L.IL.AR., 24'-8" PLAN - DUMPSTER & VACUUM ENCLOSURE PRE-4 SCALE: 1/2" = V-0" 4 ELEVATION - VACUUM DOOR PRE-4 SCALE: 1/2" = V-0" 6 ELEVATION - REAR PRE-4 SCALE: 1/2" = V-0" 0 v 3 ELEVATION - DUMPSTER DOORS PRE-4 SCALE: 1/2" = V-0" VIVA&W T/ MASONRY 108'-0" FIRST FLOOR 100'-0" STONE VENEER g MFR: EL DORADO STONE STYLE: VANTAGE 30 (6"H x 30"L x -1"D) COLOR: WHITE ELM w/ MATCHING MORTAR JOINT OEIFS TEXTURE: C TEXTURE: SAND COLOR: PT-6 (MORNING FOG) EIFS D TEXTURE: SAND COLOR: PT-3 (WALL STREET) EIFS TEXTURE: SAND COLOR: PT-9 (IN THE NAVY) SINGLE WYTHE CMU F TEXTURE: SMOOTH FACE INTEGRAL COLOR TO MATCH PT-6 (MORNING FOG) ) SINGLE WYTHE CMU G TEXTURE: SPLIT FACE INTEGRAL COLOR TO MATCH PT-3 (WALLSTREET) O PRECAST STONE SILL COLOR: LIMESTONE PREFINISHED ALUMINUM WALL PANEL MFR: CTMRS (OR EQUAL) COLOR: PT-9 (IN THE NAVY) STYLE: R PANEL PREFINISHED STANDING SEAM METAL ROOF PANEL K MFR: CTMRS (OR EQUAL) STYLE: LARGE BATTEN 24 GA COLOR: PT-9 (IN THE NAVY) OPREFINISHED METAL TRIM AND ACCESSORIES L MFR: CTMRS (OR EQUAL) COLOR: PT-9 (IN THE NAVY) OALUMINUM STOREFRONT SYSTEM M GLAZING: CLEAR FRAME: CLEAR ANODIZED OCONCRETE CURB N TEXTURE: HAND RUB COLOR TO MATCH PT-3 P TREX DECK BOARD COLOR TO MATCH PT-3 GENERAL NOTES • ALL SIGNAGE SHOWN FOR INFORMATIONAL PURPOSES ONLY. ALL ADVERTISING SIGNAGE SUBJECT TO SEPARATE SIGN PERMIT SUBMITTAL AND APPROVAL. T/ MASONRY 108'-0" FIRST FLOOR 100'-0" 2 ELEVATION - RIGHT PRE-4 SCALE: 1/2" = V-0" S ELEVATION - LEFT PRE-4 SCALE: 1/2" = V-0" Always a Better Plan 100 Camelot Drive Fond du Lac, WI 54935 920-926-9800 excelengineer.com COLLABORATION Mister PROJECT INFORMATION uj N W O Ln L 1 � z . . 2 � W LL _ Q Q Ln J N Q U • 0 LU ~ W O W O 1� O (-.0 C) V DC Lu (130' - VER 1.1) PROFESSIONAL SEAL PRELIMINARY DATES z O rz V z 0 V OI: O O z JOB NUMBER 230425900 SHEET NUMBER ::J= � PRELIMINARY DUMPSTER & VACUUM ENCLOSURE PLAN & ELEVATIONS PRE-4 EXTERIOR MATERIAL KEY PREFINISHED ALUMINUM BATTENS A MFR: LUMABUILT STYLE: MOSAIC 1x6 BATTENS COLOR: HAZELNUT BROWN EXCEL T/ MASONRY 108'-0" 3 RIGHT ELEVATION PRE-5 SCALE: 1/2" = V-0" T/ MASONRY 108'-0" 5 LEFT ELEVATION PRE-5 SCALE: 1/2" = V-0" 2 REAR ELEVATION PRE-5 SCALE: 1/2" = V-0" L1 H MOO --I- T— I -tT— — + —1— -7 �- — 4 5 6 4 FRONT ELEVATION PRE-5 SCALE: 1/2" = V-0" T/ MASONRY 108'-0" T/ MASONRY 108'-0" STONE VENEER g MFR: EL DORADO STONE STYLE: VANTAGE 30 (6"H x 30"L x - 1 "D) COLOR: WHITE ELM w/ MATCHING MORTAR JOINT OEIFS C TEXTURE: SAND COLOR: PT-6 (MORNING FOG) EIFS D TEXTURE: SAND COLOR: PT-3 (WALL STREET) EIFS TEXTURE: SAND COLOR: PT-9 (IN THE NAVY) SINGLE WYTHE CMU F TEXTURE: SMOOTH FACE INTEGRAL COLOR TO MATCH PT-6 (MORNING FOG) G7 SINGLE WYTHE CMU TEXTURE: SPLIT FACE INTEGRAL COLOR TO MATCH PT-3 (WALLSTREET) n PRECAST STONE SILL COLOR: LIMESTONE PREFINISHED ALUMINUM WALL PANEL MFR: CTMRS (OR EQUAL) COLOR: PT-9 (IN THE NAVY) STYLE: R PANEL PREFINISHED STANDING SEAM METAL ROOF PANEL MFR: CTMRS (OR EQUAL) STYLE: LARGE BATTEN 24 GA COLOR: PT-9 (IN THE NAVY) PREFINISHED METAL TRIM AND ACCESSORIES MFR: CTMRS (OR EQUAL) COLOR: PT-9 (IN THE NAVY) OALUMINUM STOREFRONT SYSTEM M GLAZING: CLEAR FRAME: CLEAR ANODIZED OCONCRETE CURB N TEXTURE: HAND RUB COLOR TO MATCH PT-3 p TREX DECK BOARD COLOR TO MATCH PT-3 GENERAL NOTES • ALL SIGNAGE SHOWN FOR INFORMATIONAL PURPOSES ONLY. ALL ADVERTISING SIGNAGE SUBJECT TO SEPARATE SIGN PERMIT SUBMITTAL AND APPROVAL. 0 v um PLAN - VACUUM EQUIPMENT ENCLOSURE PRE-5 SCALE: 1/2" = V-0" Always a Better Plan 100 Camelot Drive Fond du Lac, WI 54935 920-926-9800 excelengineer.com COLLABORATION Mister PROJECT INFORMATION uj N W O Ln L 1 � z . . 2 0 W LL Q Ln J N Q U • 0 LU ~ W O W O 1� O (-.0 O V DC Lu (130' - VER 1.1) PROFESSIONAL SEAL PRELIMINARY DATES z O I• V z 0 JOB NUMBER 230425900 PRELIMINARY VACUUM EQUIPMENT ENCLOSURE PLAN & ELEVATIONS SHEET NUMBER ::J= � PRE-5 EXTERIOR MATERIAL KEY PREFINISHED ALUMINUM BATTENS MFR: LUMABUILT STYLE: MOSAIC 1x6 BATTENS COLOR: HAZELNUT BROWN 00, EXCEL L PATH OF TRAVEL PATH OF TRAVEL PATH OF TRAVEL J CANOPY ELEVATION PRE-6 SCALE: 1/2" = V-0" STONE VENEER g MFR: EL DORADO STONE STYLE: VANTAGE 30 (6"H x 30"L x -1 "D) COLOR: WHITE ELM w/ MATCHING MORTAR JOINT OEIFS C -TEXTURE: SAND COLOR: PT-6 (MORNING FOG) EIFS D TEXTURE: SAND COLOR: PT-3 (WALL STREET) EIFS TEXTURE: SAND COLOR: PT-9 (IN THE NAVY) SINGLE WYTHE CMU F TEXTURE: SMOOTH FACE INTEGRAL COLOR TO MATCH PT-6 (MORNING FOG) ) SINGLE WYTHE CMU G TEXTURE: SPLIT FACE INTEGRAL COLOR TO MATCH PT-3 (WALLSTREET) n PRECAST STONE SILL COLOR: LIMESTONE PREFINISHED ALUMINUM WALL PANEL MFR: CTMRS (OR EQUAL) COLOR: PT-9 (IN THE NAVY) STYLE: R PANEL PREFINISHED STANDING SEAM METAL ROOF PANEL MFR: CTMRS (OR EQUAL) STYLE: LARGE BATTEN 24 GA COLOR: PT-9 (IN THE NAVY) PREFINISHED METAL TRIM AND ACCESSORIES MFR: CTMRS (OR EQUAL) COLOR: PT-9 (IN THE NAVY) ALUMINUM STOREFRONT SYSTEM GLAZING: CLEAR r R FRAME: CLEAR ANODIZED qCONCRETE CURB TEXTURE: HAND RUB COLOR TO MATCH PT-3 P TREX DECK BOARD COLOR TO MATCH PT-3 GENERAL NOTES • ALL SIGNAGE SHOWN FOR INFORMATIONAL PURPOSES ONLY. ALL ADVERTISING SIGNAGE SUBJECT TO SEPARATE SIGN PERMIT SUBMITTAL AND APPROVAL. Always a Better Plan 100 Camelot Drive Fond du Lac, WI 54935 920-926-9800 excelengineer.com COLLABORATION Mister PROJECT INFORMATION uj N W O Ln L 1 � z . . 2 � W LL Q Ln J N Q U • 0 LU ~ W O W O 1� O (-.0 O V DC Lu (130' — VER 1.1) PROFESSIONAL SEAL PRELIMINARY DATES z O rz V z 0 V OI: O O z JOB NUMBER 230425900 3 CANOPY PLAN PRE-6 SCALE: 1/4" = V-0" 2 CANOPY ELEVATION PRE-6 SCALE: 1/2" = V-0" PRELIMINARY CANOPY PLANS AND DETAILS SHEET NUMBER PRE-6 These provided renderings are representative of a typical Mister Car Wash. The Stillwater Location highlights a different site plan, however these are provided as a reference for what the building and site appurtenances can be expected to resemble. /_ n Mister �ttt 1 ■ EXCEL t m EXCEL ,�I( Ir EXCEL r :L **•;oI, IC, CEL ■ TRAFFIC IMPACT ANALYSIS MISTER CAR WASH DEVELOPMENT STILLWATER, MINNESOTA Prepared for. Mister Car Wash Prepared By: Kimley-Horn and Associates, Inc. 767 N Eustis Street, Suite 100 St. Paul, MN 55114 DECEMEBER 2023 Kimley)))Horn TRAFFIC IMPACT ANALYSIS MISTER CAR WASH DEVELOPMENT STILLWATER, MINNESOTA REPORT CERTIFICATION I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. U/4�y- Date: 12/22/2023 Jacob Rojer, P.E., PTOE License No. 56767 Mister Car Wash Development Traffic Impact Analysis I December 2023 INTRODUCTION .................................... EXISTING ROADWAY CONDITIONS ......... Existing Roadways ........................ Existing Volumes ........................... PROPOSED DEVELOPMENT ................... Site Trip Generation ....................... Site Trip Distribution and Access ... ANALYSIS ........................................... Existing Conditions ........................ Build Conditions ............................. Queue Analysis ............................. CONCLUSIONS AND RECOMMENDATIONS APPENDIX ........................................... A. Exhibits B. Site Plan C. Turning Movement Counts D. SimTraffic Analysis Results .4 .4 .4 .4 .5 .5 .5 .6 .7 .8 .9 10 11 Mister Car Wash Development Traffic Impact Analysis I December 2023 INTRODUCTION Mister Car Wash is proposing to develop a car wash in the northeast corner of Highway 36 & Greely Street in Stillwater, Minnesota. The approximately 1.39-acre site is currently undeveloped, and the proposed development includes a single car wash tunnel that is served by 3 inbound lanes and the site will also have 24 vacuum stalls. Exhibit 1 in Appendix A shows the proposed project location. The proposed site plan is included in Appendix B. EXISTING ROADWAY CONDITIONS The following study intersections are included in the traffic analysis. • Highway 36 & Greely Street (County Road 66) • Greely Street (County Road 66) & 601h Street/W Frontage Road The study intersections geometry and intersection control are shown in Exhibit 2 in Appendix A. The proposed site access intersections are also included in the analysis. EXISTING ROADWAYS The existing roadway network within the study area includes Highway 36, Greely Street, and 601h Street/W Frontage Road. Highway 36 is primarily an east -west roadway that borders the site to the south and is classified by the Minnesota Department of Transportation (MnDOT) as a Principal Arterial. Within the study area, Highway 36 is a four -lane divided roadway. Highway 36 has dedicated left and right turn lanes at all intersections. The speed limit on Highway 36 is 50 miles per hour (mph). The Annual Average Daily Traffic (AADT) in 2021 was 37,900 vehicles per day (vpd) according to the MnDOT Traffic Mapping Application. Greely Street is a north -south roadway that is west of the site and is classified by MnDOT as a Minor Arterial. Greely Street is a four -lane divided roadway with turn lanes at intersections. There is no posted speed limit on Bassett Drive, therefore the speed limit was assumed to be 30 mph. The AADT in 2019 was 11,800 vpd north of Highway 36 according to the MnDOT Traffic Mapping Application. 60th Street/ W Frontage Road is an east -west roadway that borders the site to the north and east and is classified by MnDOT as a Minor Collector. Within the study area, 601h Street/W Frontage Road is a three - lane undivided roadway with a single lane in each direction and a two way left turn lane. The posted speed limit on 601h Street/W Frontage Road is 30 mph. There are not AADT volumes available for the section of 601h Street near the site however the TMCs collected 13 hours of data which resulted in around 2,400 vehicles. EXISTING VOLUMES Turning movement counts (TMCs) were recorded in February 2023 by MnDOT at the following study intersections: • Highway 36 & Greely Street (County Road 66) • Greely Street (County Road 66) & 601h Street/W Frontage Road Mister Car Wash Development Traffic Impact Analysis I December 2023 The existing peak hour traffic volumes are shown on Exhibit 3. The turning movement count data is provided in Appendix C. PROPOSED DEVELOPMENT The approximately 1.39-acre site redevelopment includes a single car wash tunnel that is served by 3 inbound lanes and the site will also have 26 vacuum stalls. Access is proposed via the existing access south of the site which connects to W Frontage Road as well as a right-in/right-out access along W frontage road north of the site. SITE TRIP GENERATION The trip generation for the development was calculated based on data collected at a comparable Mister Car Wash location in Columbia Heights, MN. The data was collected on Thursday, April 21', 2022. The weather on the day of data collection was mid-50's and sunny, it is anticipated that trip generation and queuing data would be representative of a typical day. Table 1 provides the daily, AM, and PM peak hour trips for the proposed development based on the local data. It is anticipated that the Stillwater location will operate similarly to the Columbia Heights location even though it is anticipated to have more payment stations and vacuum stalls, this is because there is still only one car wash tunnel proposed on the site. The Mankato Mister Car Wash is expected to generate approximately 1,560 daily trips, 99 AM peak hour trips (8:OOAM — 9:OOAM), and 190 PM peak hour trips (4:30PM — 5:30PM). The trip generation counts are attached. Table 1— Site Trip Generation Land Use Description Intensity Daily Trips AM Peak Hour PM Peak Hour In Out Total In Out Total Mister Car Wash 1 car wash 1,560 57 42 99 99 91 190 tunnel It should be noted that car washes typically have a significant portion of the site trips that are pass -by trips. Pass -by traffic reflects the travel patterns of motorists who are already traveling on the adjacent roadway and stop at the site in route to another destination. For purposes of the analysis, all trips were assumed to be primary trips to provide a conservative analysis. SITE TRIP DISTRIBUTION AND ACCESS The site trips were distributed to adjacent roadways based on the current traffic patterns in the area and a general assessment of the major regional roadways surrounding the study area. The following global trip distribution was assumed for the development: • 45% east on Highway 36 • 45% west on Highway 36 • 5% north on Greely Street • 5% south on Greely Street Mister Car Wash Development Traffic Impact Analysis I December 2023 The proposed development will use the existing driveway access located along W Frontage Road as well as provide a new right-in/right-out access along W Frontage Road at the north end of the site. The trip distribution percentages and the trip assignment are shown in Exhibits 4 & 5, respectively. ANALYSIS A capacity analysis was performed to quantify the delay and level of service (LOS) at the study intersections during the AM and PM peak hours. The capacity analysis was performed using Synch ro/S i mTraffic. The capacity of an intersection quantifies its ability to accommodate traffic volumes and is measured in average delay per vehicle. It is expressed in terms of LOS which ranges from A to F, with LOS A as the highest (best traffic flow and least delay), LOS E as saturated or at -capacity conditions, and LOS F as the lowest (oversaturated conditions). The LOS grades shown below, which are provided in the Transportation Research Board's Highway Capacity Manual (HCM), quantify and categorize the driver's discomfort, frustration, fuel consumption, and travel times experienced as a result of intersection control and the resulting traffic queuing. A detailed description of each LOS rating can be found in Table 2. The range of control delay for each rating (as detailed in the HCM) is also shown in Table 2. Because signalized intersections are expected to carry a larger volume of vehicles and stopping is required during red signals, higher delays are tolerated for the corresponding LOS ratings. For unsignalized stop intersections, the intersection LOS is reported as the worst side street movement because the overall intersection LOS is skewed by the free movements at the intersection which experience little to no delay. Table 2 — Level of Service Information Level of Average Control Delay Description Service (seconds/vehicle) Minimal control delay; traffic operates at A 0-10 (Unsignalized); 0-10 (Signalized) primarily free -flow conditions; unimpeded movement within traffic stream. Minor control delay at signalized intersections; B >10-15 (Unsignalized); >10-20 (Signalized) traffic operates at a fairly unimpeded level with slightly restricted movement within traffic stream. Moderate control delay; movement within traffic C >15-25 (Unsignalized); >20-35 (Signalized) stream more restricted than at LOS B; formation of queues contributes to lower average travel speeds. Considerable control delay that may be D >25-35 (Unsignalized); >35-55 (Signalized) substantially increased by small increases in flow; average travel speeds continue to decrease. E >35-50 (Unsignalized); >55-80 (Signalized) High control delay; average travel speed no more than 33 percent of free flowspeed. Extremely high control delay; extensive queuing F >50 (Unsignalized); >80 (Signalized) and high volumes create exceedingly restricted traffic flow. Traffic models for each scenario were developed using Synch ro/S i mTraffic, and the delay and queueing were evaluated for each scenario. The scenarios that were analyzed are as follows: • Existing Conditions • Build Conditions Mister Car Wash Development Traffic Impact Analysis I December 2023 EXISTING CONDITIONS As previously discussed, these volumes were counted in February 2023 by MnDOT. The traffic volumes shown in Exhibit 3 in Appendix A were used in the Existing (2023) analysis. Signal timings at the study area intersections were provided by MnDOT. Tables 3 & 4 show the LOS and delay for the study intersections under Existing (2023) conditions during the AM and PM peak hours respectively. Table 3 - Existing AM Peak Hour Intersection Analysis Intersection Control Approach Operations by Movement Overall Intersection Left Through Right Delay) (sec/veh LOS (sec/veh) elay LOS (sec/veh) elay LOS (sec/veh) elay LOS Greely Street & TH 36 Signal EB 85.4 18.8 16.1 B B 7.2 15.2 A B 27.2 C WB 82.7 NB 96.3 53.3 D 9.4 A SB 92.1 98.9 28.7 C Greely Street & W Frontage Road Signal EB 26.9 C 25.8 C 4.1 A 4.7 A WB 24.9 C 19.1 B 3.7 A NB 7.0 A 2.6 A 1.6 A SB 7.2 A 2.2 A 0.9 A W Frontage Road & Site Access Side Street Stop EB 4.0 A - - 2.6 A 4.0 A WB _ _ _ _ _ _ NB 2.3 A 0.1 A - - SB - - 0.6 A 0.4 A Note: Worst movement reported instead of Overall intersection delay for side street stop controlled intersections. Table 4 - Existing PM Peak Hour Intersection Analysis Intersection Control Approach Operations by Movement Overall Intersection Left Through Right Delay /v (sec eh ) LOS Delay (sc/veh) LOS Delay (sc/veh) LOS Delay (sc/veh) LOS Greely Street & TH 36 Signal EB 100+ 19.2 B 14.0 B 32.7 C WB 80.6 15.6 B 10.0 A NB 88.6 42.4 D 50.1 D SB 89.6 78.1 24.4 C Greely Street & W Frontage Road Signal EB 39.0 D 44.2 D 6.6 A 8.6 A WB 43.1 D 35.8 D 4.5 A NB 9.7 A 2.7 A 1.7 A SB 6.8 A 5.0 A 1.2 A W Frontage Road & Site Access Side Street Stop EB 6.4 A - - 5.8 A 6.4 A WB _ _ _ _ _ _ NB 3.7 A 0.1 A - - SB - - 0.7 A 0.7 A Note: Worst movement reported instead of Overall intersection delay for side street stop controlled intersections. All study intersections and turning movements operate at LOS C or better in the Existing (2023) Conditions. At the intersection of Greely Street & TH 36, many of the lower -volume movements are anticipated to Mister Car Wash Development Traffic Impact Analysis I December 2023 operate at LOS E or F during the AM and PM peak hours, including all left turn movements and the southbound through movement. This is expected because the intersection has very high volumes of traffic during both the AM and PM peak hours and operates with a long cycle length of 200 seconds to keep the overall delay minimized and prioritize traffic along TH 36. All turn lane 951h percentile queues are within their storage capacity during the AM and PM peak hours. The SimTraffic reports are provided in Appendix D. BUILD CONDITIONS The Build traffic volumes shown in Exhibit 6 in Appendix A were developed by adding the project site traffic from Exhibit 5 and the Existing volumes in Exhibit 3. No geometric improvements are planned in conjunction with the development. Signal timings were not adjusted at the study intersections for the Build conditions. Tables 5 & 6 show the LOS and delay for the study intersections under Build conditions during the AM and PM peak hours respectively. Table 5 -Build AM Peak Hour Intersection Analysis Intersection Control Approach Operations by Movement Overall Intersection Left Through Right Delay (sec/veh) LOS Delay (sec/veh) LOS Delay (sec/veh) LOS Delay (sec/veh) LOS Greely Street & TH 36 Signal EB 80.3 21.2 C 7.6 A 28.6 C W13 80.3 16.4 60.6 B 15.2 11.0 B B NB 92.8 SB 92.5 88.3 30.1 C Greely Street & W Frontage Road Signal EB 25.2 C 21.4 C 4.1 A 6.2 A W B 22.4 C 19.5 B 3.4 A NB 9.2 A 3.6 A 2.1 A SB 9.9 A 3.2 A 1.5 A W Frontage Road & Site Access Side Street Stop EB 4.8 A - - 3.0 A 4.8 A WB _ _ _ _ _ _ NB 1.9 A 0.1 A - - SB - - 0.1 A 0.0 A W Frontage Road & North Access Side Street Stop EB - - 0.5 A 0.4 A 5.8 A W B - - 0.6 A - - NB - - - - 5.8 A SB Note: Worst movement reported instead of Overall intersection delay for side street stop controlled intersections. Mister Car Wash Development Traffic Impact Analysis I December 2023 Table 6 -Build PM Peak Hour Intersection Analysis Operations by Movement Overall Left Through Right Intersection Control Approach Intersection Delay (sec/veh) LOS Delay (sec/veh) LOS Delay (sec/veh) LOS Delay (sec/veh) LOS EB 100+ 21.0 C 13.8 B Greely Street & TH 36 Signal WB 77.3 16.5 B 9.8 A 38.4 D NB 86.8 45.1 D 58.5 SB 100+ 81.5 24.7 C Greely Street EB 32.0 C 48.1 D 7.6 A WB 43.1 D 42.4 D 3.8 A & W Frontage 9 Signal 11.4 B NB 9.6 A 3.7 A 2.3 A Road SB 8.8 A 6.3 A 1.8 A EB 7.3 A - - 6.7 A W Frontage Side WB _ _ _ _ _ _ Road & Site Street 7.3 A NB 2.0 A 0.2 A - - Access Stop SB - - 0.2 A 0.1 A W Frontage Road & North Access Side Street Stop EB - - 0.8 A 0.5 A 8.8 A WB 8.8 A NB - - - - 2.6 A SB Note: Worst movement reported instead of Overall intersection delay for side street stop controlled intersections. With the addition of site traffic, the intersection of Greely Street & TH 36 is anticipated to operate at LOS D during the PM peak hour. Delays of turning movements are similar to the Existing (2023) scenario. Other intersections are generally anticipated to see operations in -line with the Existing (2023) scenario. The 9511 percentile queue for the southbound left turn lanes of Greely Street & TH 36 is anticipated to be approaching capacity in the PM peak hour. All other 951h percentile queues are anticipated to remain within their storage length. No mitigation is required, and it is recommended that the site access continue utilizing side street stop control. The SimTraffic reports are provided in Appendix D. QUEUE ANALYSIS As part of the data collection at the Mister Car Wash in Columbia Heights, a camera was set up to observe the queues entering the car wash. Video was observed during peak periods to determine the impacts of the queuing on site. The results of the observations are listed below. The maximum observed queue was 7 vehicles during the PM peak hour (4 vehicles in front of the car wash payment and 3 vehicles behind the car wash payment). During the PM peak hour (highest traffic volumes), there were minimal queuing issues on site with typically no more than 1 vehicle at each of the two payment stations on site. It was observed that the majority of vehicles were part of the Wash Club and therefore had minimal to no wait at the payment stations. Based on the site plan, the proposed Mister Car Wash in Stillwater will have 3 payment stations. With each lane able to accommodate at least 4 vehicles behind the payment station and then up to an additional 5 Mister Car Wash Development Traffic Impact Analysis I December 2023 vehicles in front of the payment stations. This results in a total stacking capacity of around 17 vehicles on site without impacting site operations. Based on the observed queues and the proposed site plan, it is anticipated that all queues during typical operations can be accommodated on site without impacting site circulation or adjacent streets. CONCLUSIONS AND RECOMMENDATIONS Mister Car Wash is proposing a car wash facility at the northwest corner of the intersection of Greely Street & TH 36. The approximately 1.39-acre site is currently unoccupied, and the proposed development includes a single car wash tunnel that is served by 3 inbound lanes and the site will also have 24 vacuum stalls. The Stillwater Mister Car Wash is expected to generate approximately 1,560 daily trips, 105 AM peak hour trips (8:OOAM — 9:OOAM), and 185 PM peak hour trips (4:30PM — 5:30PM). The proposed development will utilize the shared access which connects to W Frontage Road and will have a right-in/right-out on the north side of the site. A capacity analysis was performed for the Existing Conditions and the Build Conditions. The operations at the study intersections in the Existing Conditions and Build Conditions are acceptable in all analysis scenarios with all study intersections operating at a LOS D or better. The observed maximum queue at the Columbia Heights Mister Car Wash was 7 vehicles. With the proposed site layout providing storage on -site for approximately 17 vehicles, the car wash queues are not anticipated to impact operations of adjacent land uses or public streets. There are no queueing issues in the any of the analysis scenarios at the study area intersections. No geometric mitigation is recommended as a result of the development. Mister Car Wash Development Traffic Impact Analysis I December 2023 APPENDIX A. Exhibits B. Site Plan C. Turning Movement Counts D. SimTraffic Analysis Results Mister Car Wash Development Traffic Impact Analysis I December 2023 APPENDIX A: EXHIBITS Mister Car Wash Development Traffic Impact Analysis I December 2023 l Kimley)))Horn s dim s.•..� NAMI 40 tA t S. N W Frontage Road h R, • MINNESOIA� 41 sue: � • a ii 3 O Study Intersection All • Site Access Point 0 Proposed Site Boundary i � EXHIBIT 1 PROJECT LOCATION MAP `- 00 Ad tA TT — t N Frontage Road 0 AD doT ` '- �• T / • Ir lip 40 _t. LEGENDoil OStudy Intersection ■�■ Stop Control © Signal Control EXHIBIT 2 Kimley>>> Horn EXISTING YEAR (2023) GEOMETRY AND INTERSECTION CONTROL 4-- 15(50) 15 (50) < -2 ( + 720(25) 35(70) 40o 5 (20) _41 10 (20) 15 (125) 40 "for N Frontage Road � ff// J ) Kimley))) Horn EXHIBIT 3 EXISTING YEAR (2023) TRAFFIC VOLUMES XY ALI I Kirnley))) Horn W Frontage Road 401*� k~ 1 +—(100%) 2 OWN .............. 45% T A LEGEND 0 Study Intersection IN (OUT%)Trip Assignment tL Global Distribution Site Location EXHIBIT 4 SITE TRAFFIC DISTRIBUTION ai 2 2(5) (5) 40 (86) W Frontage Road F6-6-] It MINNES01i m db flil- 41b. --EWA,, 20) T 26 (45) 63' <-- 42 (91) 43 (74 ja • 41 Kimley))) Horn EXHIBIT 5 SITE TRIPS 4#19 ..� }� .n v ui � 1 y �• t - _ � G1 o N IN 17 (55) , 75 (156) i r" 112 (241) i► At 40 5 (20) � I / 1 10 (20) � G1 / M 108 (199) 15 (125) o 43 (74) t� M W Frontage Road , 6si 1 � � 7 66 + t Ott- - --- - - T 'T n t! • 236 035) y F-1280 (1065) 156(170) 765 (1505) o 0 20 (80) LEGEND f• O Study Intersection xx(xx) AM (PM) Peak Hour Traffic Volumes Site Location EXHIBIT 6 Kimley>>> Horn EXISTING (2023) WITH BUILD TRAFFIC VOLUMES APPENDIX 6: SITE PLAN Mister Car Wash Development Traffic Impact Analysis I December 2023 c-� m 10r. 0 N I - I I 1 I I I I I I I I 1 I I I I 1 I I I I I I I I I60TH ST. N. 30 ^ d � W � oF"."' --------- I I � I I I I I I , I I I I I I I � I , I I I I I I I 1 � I t I I I I I , I I I I I I I 18' j I I 1 I I I I I I I � � M I I II ,v a HIGHWAY 36 4 PROPERTY SUMMARY STILLWATER MN TOTAL PROPERTY AREA I 1.39AC ZONING SUMMARY EXISTING ZONING BP-C PROPOSED ZONING BP-C LANDSCAPE SETBACKS FRONT: 40' SIDE: 20' REAR: BUILDING SETBACKS FRONT: 40' SIDE: 20' REAR: 30' PARKING PROPOSED VACUUM STALLS 24 PROPOSED EMPLOYEE STALLS 3 LEGEND — — — — PROPERTY LINE — — — — — — — SETBACK LINE EASEMENT PROPOSED CONCRETE SIDEWALK PROPOSED LANDSCAPING NOTES Disclaimer: Property ofMister Car Wash, Not toscale. Not NO: REVISIONS: DRAWN BY: DATE: DRAWN ` KL 0 222 E. 5TH STREET MN 2561 STILLWATER for constration. Verification ofsite specific (much aasand APPROVED LAYOUT romphaeTresphEederal,Stotesmrm rand/orodesisme 1 BUILDING WIDTH VACUUM STALLS CURB CUT. KL 11/13/23 DATE: TUCSON, AZ 85705 extasivarespansihNityafthecastamerana�ararrhitets 11/13/2023 Engineer. these drawings reflect requirements for MISTER www.mister(orwash.com 14100 60TH ST. N. - STILLWATER, MN 55082 othergmanuffaturers if any, for sthe trequirements. SITE PLAN S`"" N.T.S. 1 of 1 APPENDIX C: TURNING MOVEMENT COUNTS Mister Car Wash Development Traffic Impact Analysis I December 2023 ALLIANT ENGINEERING, INC. 733 S Marquette Ave #700, Minneapolis, MN 55402 Intersection: Greeley Street & North Frontage Road Site Code 104 Date: 2/8/2023 Ref Pt: N/A Duration: 6:00-19:00 Page No: 1 of 4 All Vehicles (Cars & Trucks) Printed U- Turn -- Left 3 Greeley Southbound Thru 12 Street Right - App, Peds� Total Bkei 15 - U- Turn North Left Frontage Westbound Thru Road R light App. Total Ped� Bilk U- Turn -- Left 1 Greeley Northbound Thru 26 Street Righ t 7 App - Ped Tota� Bik� 34 - U- Turn - North Left 1 Frontage Eastbound Thru - Road Right - App. Total 1 Peds/ Bikes -- Veh lint. Veh -- 6:00 -- 1 -- 1 2 -- 6:15 -- 4 23 2 29 - -- 1 3 1 5 -- -- 5 25 -- 30 - - 1 1 3 5 -- 652 9 -- 6:30 -- 1 21 2 24 - - - -- -- 0 - -- 10 33 4 47 - - 2 - 3 5 -- 76 -- 6:45 -- 9 38 1 48 - -- - 2 -- 2 -- -- 13 74 6 93 - - 1 - 2 3 -- 146 -- Hour Total - 17 94 5 116 -- - 2 5 2 9 - -- 29 158 17 204 - - 5 1 8 14 -- 343 -- 7:00 -- 6 41 4 51 - -- 17 2 9 28 -- -- 14 44 10 68 - - - 1 3 4 -- 151 - 7:15 -- 4 65 5 74 - -- 6 3 -- 9 -- -- 9 85 6 100 - - - - - 0 - 183 - 7:30 -- 7 72 -- 79 -- -- 8 2 2 12 -- -- 28 93 5 126 -- - 2 1 3 6 - 223 - 7:45 -- 4 69 2 75 -- -- 5 4 7 16 -- 1 29 90 10 130 -- - 1 3 2 6 -- 227 - HourTotal -- 21 247 11 279 -- - 36 11 18 65 - 1 80 312 31 424 - - 3 5 8 16 -- 784 -- 8:00 -- 10 46 2 58 -- -- 16 7 2 25 -- -- 23 54 12 89 - - 1 2 6 9 -- 181 -- 8:15 -- 6 51 7 64 -- -- 11 5 6 22 -- -- 21 61 9 91 - -- 5 2 3 10 -- 187 -- 8:30 -- 15 63 1 79 - -- 6 5 8 19 -- -- 22 77 6 105 -- -- 5 2 7 14 -- 217 -- 8:45 -- 7 58 5 70 - -- 6 1 4 11 -- 1 27 75 10 113 -- -- 2 1 6 9 -- 203 -- Hour Total -- 38 218 15 271 -- -- 39 18 20 77 -- 1 93 267 37 398 -- -- 13 7 22 42 -- 788 -- 9:00 -- 8 48 6 62 - -- 3 2 5 10 -- -- 9 53 8 70 -- -- 4 1 3 8 -- 150 -- 9:15 -- 2 40 6 48 - -- 9 4 3 16 -- -- 15 59 5 79 -- -- 2 3 2 7 -- 150 -- 9:30 1 7 64 7 79 - -- 3 4 6 13 -- -- 16 50 8 74 - - 2 5 7 14 -- 180 -- 9:45 -- 13 71 5 89 - -- 4 3 10 17 -- - 19 62 20 101 - - 4 4 12 20 -- 227 -- Hour Total 1 30 223 24 278 - -- 19 13 24 56 -- - 59 224 41 324 -- -- 12 13 24 49 -- 707 -- 10:00 -- 8 39 5 52 - -- 14 4 6 24 - - 19 51 9 79 -- - -- 3 15 18 -- 173 -- 10:15 -- 6 54 3 63 - -- 12 6 5 23 - - 11 57 3 71 -- - 1 -- 19 20 -- 177 -- 10:30 1 5 61 6 73 - -- 6 1 4 11 - - 14 56 14 84 -- - 2 3 10 15 -- 183 -- 10:45 -- 11 70 10 91 - -- 11 4 10 25 - - 19 51 15 85 - -- -- 4 15 19 -- 220 -- Hour Total 1 30 224 24 279 - -- 43 15 25 83 -- -- 63 215 41 319 - -- 3 10 59 72 -- 753 -- 11:00 -- 14 49 10 73 - -- 14 2 5 21 - - 16 53 9 78 - -- 6 1 13 20 -- 192 - 11:15 -- 6 76 8 90 - -- 11 3 9 23 - - 14 52 10 76 - -- 4 7 13 24 1 213 1 11:30 -- 7 75 6 88 - -- 18 10 7 35 - - 21 56 9 86 -- -- 7 5 17 29 -- 238 - 11:45 -- 12 65 5 82 - -- 10 3 3 16 - 1 23 55 12 91 -- -- 1 7 22 30 -- 219 Hour Total -- 39 265 29 333 - -- 53 18 24 95 -- 1 74 216 40 331 -- -- 18 20 65 103 1 862 1 12:00 -- 13 69 13 95 - -- 14 9 11 34 - - 16 41 13 70 - -- 3 7 18 28 - 227 -- 12:15 -- 6 62 9 77 -- -- 4 8 10 22 - -- 12 51 15 78 -- -- 1 6 16 23 - 200 -- 12:30 -- 8 58 8 74 -- -- 9 8 8 25 -- -- 11 61 10 82 -- -- 11 10 20 41 - 222 -- 12:45 -- 13 74 8 95 -- -- 15 9 9 33 -- -- 34 52 8 94 -- -- 1 9 12 22 - 244 -- Hour Total -- 40 263 38 341 -- -- 42 34 38 114 -- -- 73 205 46 324 -- -- 16 32 66 114 - 893 -- 13:00 -- 10 67 12 89 -- -- 19 2 9 30 -- -- 14 68 10 92 -- - 6 7 12 25 - 236 - 13:15 -- 4 62 9 75 -- -- 20 7 9 36 -- -- 8 61 8 77 - -- 10 4 20 34 - 222 -- 13:30 -- 5 48 5 58 -- -- 14 6 9 29 -- -- 18 73 10 101 - -- 10 6 17 33 - 221 -- 13:45 -- 6 61 7 74 -- -- 13 3 12 28 -- -- 19 71 7 97 - -- 4 3 15 22 1 221 1 Hour Total - 25 238 33 296 -- -- 66 18 39 123 - - 59 273 35 367 -- -- 30 20 64 114 1 900 1 14:00 -- 8 74 5 87 - -- 14 7 12 33 -- -- 20 78 16 114 - -- 3 4 27 34 -- 268 - 14:15 1 6 97 8 112 - -- 14 1 8 23 -- -- 16 75 7 98 - -- 2 7 13 22 -- 255 - 14:30 -- 8 91 6 105 - -- 12 3 7 22 -- -- 19 59 15 93 - - 3 6 35 44 -- 264 -- 14:45 -- 17 74 2 93 - -- 12 4 15 31 -- -- 17 71 12 100 - - 4 6 21 31 -- 255 HourTotal1 39 336 21 397 -- -- 52 15 42 109 - -- 72 283 50 405 -- -- 12 23 96 131 - 1042 -- 15:00 -- 8 91 9 108 - -- 12 4 11 27 -- -- 18 68 11 97 -- -- 2 3 15 20 -- 252 - 15:15 -- 9 93 8 110 - -- 14 5 10 29 -- -- 18 55 8 81 -- -- 4 9 26 39 -- 259 - 15:30 -- 6 103 11 120 - -- 11 6 8 25 -- -- 20 76 8 104 -- -- 3 18 31 52 -- 301 - 15:45 -- 22 99 4 125 - -- 8 3 8 19 -- -- 17 88 16 121 -- -- 8 4 26 38 -- 303 Hour Total - 45 386 32 463 - -- 45 18 37 100 - - 73 287 43 403 -- -- 17 34 98 149 -- 1115 -- 16:00 -- 13 120 11 144 - -- 22 10 14 46 -- -- 19 57 8 84 -- -- 8 5 27 40 -- 314 -- 16:15 -- 12 111 9 132 - -- 15 6 9 30 -- -- 14 70 18 102 - -- 3 2 29 34 -- 298 -- 16:30 -- 13 123 8 144 - -- 15 3 13 31 -- -- 12 70 15 97 - -- 2 7 31 40 -- 312 -- 16:45 -- 9 92 7 108 - -- 18 6 13 37 -- -- 14 59 17 90 -- -- 3 5 36 44 -- 279 Hour Total -- 47 446 35 528 - -- 70 25 49 144 - - 59 256 58 373 -- -- 16 19 123 158 -- 1203 -- 17:00 -- 10 86 3 99 - -- 14 4 17 35 -- -- 15 69 17 101 -- -- 3 5 47 55 -- 290 - 17:15 -- 10 81 3 94 - -- 6 3 7 16 -- -- 10 78 11 99 -- -- 4 5 36 45 -- 254 - 17:30 -- 6 56 7 69 - -- 5 2 6 13 -- 1 16 71 13 101 -- -- 5 6 32 43 -- 226 - 17:45 -- 8 73 2 83 - -- 13 6 8 27 -- -- 23 43 7 73 -- -- 5 5 18 28 - 211 Hour Total -- 34 296 15 345 - -- 38 15 38 91 -- 1 64 261 48 374 -- -- 17 21 133 171 -- 981 -- 18:00 1 5 68 9 83 - -- 18 4 15 37 - 1 16 50 9 76 - -- 1 2 13 16 -- 212 - 18:15 -- 6 71 7 84 - -- 9 3 7 19 - - 19 42 6 67 - -- 3 3 14 20 -- 190 - 18:30 -- -- 51 5 56 - -- 9 2 8 19 - - 11 38 7 56 -- -- 2 6 18 26 -- 157 - 18:45 -- 3 62 3 68 - -- 8 2 2 12 - - 6 49 5 60 -- -- -- 4 17 21 -- 161 Hour Total 1 14 252 24 291 -- -- 44 11 32 87 -- 1 52 179 27 259 - -- 6 15 62 83 -- 720 -- Grand Total 4 419 3488 306 4217 -- -- 549 216 388 1153 -- 5 850 3136 514 4505 -- -- 168 220 828 1216 2 11091 2 %ofApp. 0.1% 9.9% 82.7% 7.3% 0.0% 47.6% 18.7% 33.7% 0.1% 18.9% 69.6% 11.4% 0.0% 13.8% 18.1% 68.1% %of Total 0.0% 3.8% 31.4% 2.8% 38.0% 0.0% 0.0% 4.9% 1.9% 3.5% 10.4% 0.0% 0.0% 7.7% 28.3% 4.6% 40.6% 0.0% 0.0% 1.5% 2.0% 7.5% 11.0% ##### Cars Total 4 415 3432 300 4151 -- -- 547 213 386 1146 -- 5 842 3088 511 4446 -- -- 167 217 815 1199 2 10942 2 Cars % of 100% 99.0% 98.4% 98.0% 98.4% 0.0% 0.0% 99.6% 98.6% 99.5% 99.4% 0.0% 100% 99.1% 98.5% 99.4% 98.7% 0.0% 0.0% 99.4% 98.6% 98.4% 98.6% ##### 98.7% Movement Trucks Total -- 4 56 6 66 -- -- 2 3 2 7 -- -- 8 48 3 59 -- -- 1 3 13 17 -- 149 -- Trucks%of 0.0% 1.0% 1.6% 2.0% 1.6% -- 0.0% 0.4% 1.4% 0.5% 0.6% -- 0.0% 0.9% 1.5% 0.6% 1.3% -- 0.0% 0.6% 1.4% 1.6% 1.4% -- 1.3% Movement ALLIANT ENGINEERING, INC. 733 S Marquette Ave #700, Minneapolis, MN 55402 Intersection: Greeley Street & North Frontage Road Site Code 104 Date: 2/8/2023 Ref Pt: N/A Duration: 6:00-19:00 Page No: 2 of 4 N Ul m d N 01 ao L � m z Peds/ Bikes 0 Right Thru Lek 11 238 27 V L AM Peak Hour Data Peak Hour Begins At: 7:30 Total Vehicles: 818 Truck %: 1.1 % i � r 102 298 36 Left Thru Right Peds/ Bikes 0 V � L K � L F o J a v x o a m ALLIANT ENGINEERING, INC. 733 S Marquette Ave #700, Minneapolis, MN 55402 Intersection: Greeley Street & North Frontage Road Site Code 104 Date: 2/8/2023 Ref Pt: N/A Duration: 6:00-19:00 Page No: 3 of4 N Ul m d N z o Peds/ Bikes 0 Right Thru Left 37 2II6nII1 35 V L Mid Peak Hour Data Peak Hour Begins At: 12:30 Total Vehicles: 924 Truck %: 1.4% I i � 67 242 36 Left Thru Right Peds/ Bikes 0 N L M � K N � M J °1 ma ALLIANT ENGINEERING, INC. 733 S Marquette Ave #700, Minneapolis, MN 55402 Intersection: Greeley Street & North Frontage Road Site Code 104 Date: 2/8/2023 Ref Pt: N/A Duration: 6:00-19:00 Page No: 4 of 4 N v v o d m W� J N z � .1 Peds/ Bikes 0 Right Thru Left 32 453 60 L PM Peak Hour Data Peak Hour Begins At: 15:45 Total Vehicles: 1227 Truck %: 0.7% i � r 62 285 57 Left Thru Right Peds/ Bikes 0 V y . bD K N � °1 ma ALLIANT ENGINEERING, INC. 733 S Marquette Ave #700, Minneapolis, MN 55402 Intersection: TH 36 & Greeley Street Site Code 103 Date: 2/8/2023 Ref Pt: N/A Duration: 5:00-23:00 Page No: 1 of 5 All Vehicles (Cars & Trucksl Printed U- Turn -- 4 Greeley Southbound — Street 6 App. Pedsl Total Bikej 10 — U- Turn Left TH Westbound Thru 36 Right App. Ped� Total Oakgreen Turn -- 4 Northbound -- Avenue t 1 App. P cis Total B!iki� 5 — I U- Turn — Left 5 TH Eastbound Thru 37 36 Right — App. Peds/ Total Bikes 42 — lint. Veh 195 — 5:00 -- 4 130 4 138 -- 5:15 -- 1 — 4 5 — 1 6 185 9 201 -- -- 2 1 1 4 — — 4 62 1 67 — 277 — 5:30 -- 5 3 6 14 — -- 3 188 10 201 -- -- 3 4 3 10 -- -- 6 109 -- 115 — 340 — 5:45 -- 8 4 3 15 — -- 10 201 21 232 -- -- 6 5 6 17 -- -- 12 113 -- 125 — 389 Hour Total -- 18 7 19 44 — 1 23 704 44 772 — -- 15 10 11 36 -- -- 27 321 1 349 -- 1201 -- 6:00 -- 2 3 7 12 — -- 4 234 11 249 -- — 4 8 4 16 — -- 10 102 1 113 -- 390 — 6:15 -- 11 4 11 26 — -- 14 311 17 342 -- — 15 4 2 21 — -- 8 85 1 94 -- 483 — 6:30 -- 14 7 4 25 — -- 7 333 30 370 -- — 15 3 2 20 — -- 12 126 2 140 -- 555 — 6:45 -- 13 8 19 40 — -- 19 302 48 369 -- — 14 6 3 23 — -- 30 136 2 168 -- 600 Hour Total -- 40 22 41 103 -- -- 44 1180 106 1330 — -- 48 21 11 80 — — 60 449 6 515 -- 2028 -- 7:00 -- 11 26 25 62 — 1 10 321 33 365 -- -- 18 14 11 43 — — 21 132 1 154 -- 624 -- 7:15 -- 10 29 27 66 -- -- 23 358 46 427 -- -- 14 25 13 52 -- -- 26 178 2 206 -- 751 -- 7:30 -- 22 17 42 81 -- -- 15 323 62 400 — -- 20 26 23 69 -- -- 41 197 1 239 -- 789 -- 7:45 -- 19 29 32 80 -- -- 20 359 71 450 1 -- 23 24 9 56 -- 1 32 211 8 252 -- 838 1 Hour Total — 62 101 126 289 -- 1 68 1361 212 1642 1 -- 75 89 56 220 -- 1 120 718 12 851 -- 3002 1 8:00 -- 18 25 27 70 -- -- 20 237 43 300 -- -- 14 16 18 48 — -- 28 175 7 210 -- 628 -- 8:15 -- 20 17 24 61 -- -- 12 275 42 329 -- -- 15 21 14 50 — -- 19 196 5 220 -- 660 -- 8:30 -- 29 26 27 82 -- -- 13 239 52 304 -- -- 22 18 14 54 — -- 27 175 2 204 -- 644 -- 8:45 -- 23 24 22 69 — -- 20 239 51 310 -- -- 20 20 6 46 — -- 39 220 6 265 — 690 Hour Total -- 90 92 100 282 -- — 65 990 188 1243 — — 71 75 52 198 -- -- 113 766 20 899 -- 2622 -- 9:00 -- 29 17 12 58 — -- 16 230 29 275 -- -- 12 20 18 50 -- 1 22 184 3 210 — 593 — 9:15 -- 17 13 22 52 — -- 17 207 38 262 -- -- 6 17 12 35 -- -- 23 163 6 192 — 541 -- 9:30 -- 30 23 23 76 — -- 18 202 34 254 -- -- 22 22 15 59 -- -- 19 168 9 196 — 585 -- 9:45 -- 28 34 31 93 — -- 17 197 35 249 -- -- 13 26 15 54 -- -- 36 187 6 229 — 625 -- Hour Total -- 104 87 88 279 -- — 68 836 136 1040 -- -- 53 85 60 198 — 1 100 702 24 827 -- 2344 -- 10:00 -- 22 20 22 64 — -- 14 183 27 224 -- -- 13 25 20 58 -- -- 24 195 7 226 — 572 — 10:15 -- 39 34 24 97 — -- 18 188 33 239 -- -- 10 16 17 43 -- -- 20 188 4 212 — 591 — 10:30 -- 28 23 23 74 — -- 22 181 23 226 -- -- 13 24 21 58 -- -- 36 181 8 225 — 583 — 10:45 -- 35 37 17 89 -- -- 16 200 36 252 -- -- 12 18 20 50 -- 3 34 171 18 226 — 617 Hour Total -- 124 114 86 324 -- — 70 752 119 941 -- -- 48 83 78 209 — 3 114 735 37 889 -- 2363 -- 11:00 -- 23 34 25 82 -- -- 22 190 24 236 -- -- 18 31 17 66 -- 1 22 168 13 204 — 588 -- 11:15 -- 31 36 30 97 -- -- 19 200 34 253 -- -- 11 17 25 53 -- 1 26 207 9 243 -- 646 -- 11:30 -- 45 34 35 114 -- -- 18 201 31 250 -- -- 15 31 30 76 -- 1 25 225 5 256 -- 696 -- 11:45 -- 40 37 28 105 -- -- 32 176 34 242 -- -- 19 27 21 67 -- -- 31 213 12 256 -- 670 -- Hour Total -- 139 141 118 398 -- — 91 767 123 981 — -- 63 106 93 262 — 3 104 813 39 959 -- 2600 -- 12:00 -- 26 32 42 100 -- -- 24 171 22 217 -- -- 17 20 34 71 -- 1 26 203 8 238 -- 626 -- 12:15 -- 34 32 18 84 -- -- 23 194 18 235 -- -- 24 33 24 81 -- -- 29 212 9 250 -- 650 -- 12:30 1 39 30 25 95 -- -- 14 192 35 241 -- -- 21 25 24 70 -- -- 18 241 6 265 -- 671 -- 12:45 -- 36 33 22 91 -- -- 22 196 37 255 -- -- 23 23 24 70 — -- 34 236 13 283 — 699 -- Hour Total 1 135 127 107 370 — — 83 753 112 948 — -- 85 101 106 292 -- 1 107 892 36 1036 -- 2646 -- 13:00 -- 35 36 37 108 -- 1 17 183 29 230 -- -- 16 36 34 86 — -- 27 203 4 234 -- 658 — 13:15 -- 45 26 24 95 -- 1 21 204 27 253 -- -- 17 27 33 77 — -- 22 255 17 294 -- 719 -- 13:30 -- 26 26 24 76 -- -- 18 191 42 251 -- -- 17 41 30 88 — -- 21 300 8 329 -- 744 -- 1345 -- 28 29 18 75 -- -- 23 219 28 270 -- -- 14 33 26 73 — -- 36 306 9 351 -- 769 -- HourTotal -- 134 117 103 354 -- 2 79 797 126 1004 -- — 64 137 123 324 -- -- 106 1064 38 1208 -- 2890 -- ALLIANT ENGINEERING, INC. 733 S Marquette Ave #700, Minneapolis, MN 55402 Intersection: TH 36 & Greeley Street Site Code 103 Date: 2/8/2023 Ref Pt: N/A Duration: 5:00-23:00 Page No: 2 of 5 All Vehicles (Cars & Trucksl Printed U- Turn Left Greeley Southbound Thru Street Right App. Pedsl Total Bikej U- Turn Left TH Westbound Thru 36 Right App Tota'I Pej Biki U- Turn Oakgreen Left Northbound Thru Avenue Right App. Total Ped B i k' il� U- Turn Left TH Eastbound Thru 36 Right App. Peds/ Total Bikes lint. Veh Ve 14:00 -- 43 31 37 111 - 1 24 259 29 313 -- -- 17 46 35 98 - -- 35 293 12 340 -- 862 -- 14:15 -- 51 43 34 128 - 1 18 246 28 293 -- -- 19 42 60 121 -- -- 27 329 19 375 -- 917 -- 14:30 -- 55 46 43 144 - -- 24 269 32 325 -- -- 17 34 48 99 -- -- 27 327 8 362 -- 930 -- 14:45 -- 43 33 36 112 - 1 26 307 42 376 -- -- 12 28 40 80 - -- 31 324 12 367 -- 935 -- Hour Total -- 192 153 150 495 -- 3 92 1081 131 1307 - -- 65 150 183 398 -- -- 120 1273 51 1444 -- 3644 -- 15:00 -- 29 36 43 108 - -- 20 243 29 292 - - 17 32 37 86 1 -- 30 300 11 341 -- 827 1 15:15 -- 58 43 32 133 - 1 23 267 28 319 - - 11 28 39 78 1 1 20 243 15 279 -- 809 1 15:30 -- 59 54 39 152 - -- 22 229 30 281 -- - 23 32 45 100 - -- 36 392 9 437 -- 970 - 15:45 -- 47 39 24 110 - -- 24 271 33 328 -- - 21 35 39 95 - 2 52 397 12 463 -- 996 Hour Total - 193 172 138 503 -- 1 89 1010 120 1220 - -- 72 127 160 359 2 3 138 1332 47 1520 -- 3602 2 16:00 -- 70 56 49 175 - -- 23 284 34 341 -- -- 19 22 37 78 - -- 26 359 19 404 -- 998 -- 16:15 -- 57 50 59 166 - -- 25 266 30 321 -- -- 31 35 33 99 - -- 31 349 25 405 -- 991 -- 16:30 -- 82 63 38 183 - -- 20 252 29 301 -- -- 20 35 31 86 -- -- 29 429 16 474 -- 1044 -- 16:45 -- 71 38 32 141 - -- 22 263 19 304 -- -- 22 31 38 91 -- 1 38 366 17 422 -- 958 Hour Total -- 280 207 178 665 -- - 90 1065 112 1267 -- -- 92 123 139 354 -- 1 124 1503 77 1705 -- 3991 - 17:00 -- 65 54 33 152 - -- 21 252 25 298 -- -- 25 50 46 121 - 1 32 320 13 366 -- 937 - 17:15 1 71 41 15 128 - -- 14 190 23 227 -- -- 20 26 45 91 -- -- 40 336 12 388 - 834 - 17:30 -- 55 21 23 99 - -- 16 178 25 219 -- -- 13 33 31 77 -- -- 42 306 15 363 - 758 - 17:45 -- 37 32 29 98 - -- 16 185 31 232 -- -- 13 22 27 62 -- -- 20 343 14 377 -- 769 Hour Total 1 228 148 100 477 - -- 67 805 104 976 - - 71 131 149 351 -- 1 134 1305 54 1494 -- 3298 -- 18:00 -- 34 45 21 100 - -- 15 174 17 206 - -- 17 19 26 62 -- -- 25 294 12 331 -- 699 - 18:15 -- 35 39 23 97 - -- 6 203 25 234 - -- 12 23 22 57 -- -- 12 270 13 295 -- 683 - 18:30 -- 30 25 15 70 - -- 11 150 15 176 - -- 14 20 19 53 -- -- 16 191 13 220 - 519 - 18:45 -- 32 21 38 91 - - 8 122 15 145 -- -- 12 22 24 58 -- -- 18 170 10 198 - 492 Hour Total -- 131 130 97 358 -- - 40 649 72 761 - -- 55 84 91 230 -- -- 71 925 48 1044 -- 2393 -- 19:00 -- 31 18 15 64 - - 9 125 12 146 -- -- 9 11 18 38 -- -- 14 187 14 215 -- 463 - 19:15 -- 27 13 18 58 - - 3 111 9 123 -- -- 7 10 21 38 -- -- 12 168 8 188 -- 407 - 19:30 -- 20 15 17 52 - 1 7 123 6 137 -- -- 7 17 15 39 -- -- 12 161 9 182 -- 410 - 19:45 -- 22 6 9 37 -- 2 3 98 6 109 -- -- 7 10 7 24 -- -- 20 141 3 164 -- 334 Hour Total -- 100 52 59 211 -- 3 22 457 33 515 -- -- 30 48 61 139 -- -- 58 657 34 749 -- 1614 -- 20:00 -- 30 14 14 58 -- -- 7 74 9 90 - - 7 9 10 26 -- -- 15 144 7 166 - 340 -- 20:15 -- 23 11 20 54 - -- 4 85 13 102 - - 4 7 6 17 -- -- 9 146 4 159 - 332 -- 20:30 -- 17 6 16 39 - -- 13 86 9 108 - - 7 4 13 24 -- -- 9 116 5 130 - 301 -- 20:45 -- 5 5 10 20 - -- 2 82 4 88 - - 13 8 8 29 -- -- 9 109 3 121 - 258 Hour Total -- 75 36 60 171 -- -- 26 327 35 388 - - 31 28 37 96 -- -- 42 515 19 576 -- 1231 -- 21:00 -- 13 6 15 34 - 1 1 64 13 79 - - 5 8 7 20 -- -- 11 119 7 137 -- 270 -- 21:15 -- 15 3 17 35 - -- 3 67 6 76 - -- 9 9 11 29 - -- 13 111 -- 124 - 264 -- 21:30 -- 13 6 3 22 - -- 5 66 7 78 -- -- 7 6 6 19 - -- 2 114 1 117 - 236 -- 21:45 -- 4 5 4 13 - -- 4 41 7 52 -- -- 4 9 9 22 - -- 5 101 2 108 -- 195 -- Hour Total -- 45 20 39 104 - 1 13 238 33 285 -- -- 25 32 33 90 -- -- 31 445 10 486 -- 965 -- 22:00 -- 6 5 4 15 - -- 1 70 7 78 - - 16 4 5 25 - - -- 111 3 114 - 232 - 22:15 -- 5 5 4 14 - -- -- 43 2 45 - - 8 3 2 13 - - 6 57 1 64 - 136 - 22:30 -- 8 3 2 13 - -- 2 89 6 97 - - 7 -- 1 8 - -- 6 60 1 67 - 185 - 22:45 -- 2 2 3 7 - -- 2 83 11 96 - - 4 2 2 8 - -- 5 39 3 47 - 158 Hour Total -- 21 15 13 49 - -- 5 285 26 316 -- -- 35 9 10 54 -- -- 17 267 8 292 -- 711 -- Grand Total 2 2111 1741 1622 5476 -- 12 1035 14057 1832 16936 1 -- 998 1439 1453 3890 2 14 1586 14682 561 16843 -- 43145 3 %ofApp. 0.0% 38.6% 31.8% 29.6% 0.1% 6.1% 83.0% 10.8% 0.0% 25.7% 37.0% 37.4% 0.1% 9.4% 87.2% 3.3% %of Total 0.0% 4.9% 4.0% 3.8% 12.7% 0.0% 0.0% 2.4% 32.6% 4.2% 39.3% 33.3% 0.0% 2.3% 3.3% 3.4% 9.0% 66.7% 0.0% 3.7% 34.0% 1.3% 39.0% 0.0% Cars Total 2 2082 1723 1591 5398 -- 12 1008 13247 1810 16077 1 - 986 1422 1427 3835 2 14 1557 14090 552 16213 -- 41523 3 Cars % of 100% 98.6% 99.0% 98.1% 98.6% 0.0% 100% 97.4% 94.2% 98.8% 94.9% 33.3% 0.0% 98.8% 98.8% 98.2% 98.6% 66.7% 100% 98.2% 96.0% 98.4% 96.3% 0.0% 96.2% Movement Trucks Total -- 29 18 31 78 -- -- 27 810 22 859 -- -- 12 17 26 55 -- -- 29 592 9 630 -- 1622 -- Trucks %of 0.0% 1.4% 1.0% 1.9% 1.4% -- 0.0% 2.6% 5.8% 1.2% 5.1% -- 0.0% 1.2% 1.2% 1.8% 1.4% -- 0.0% 1.8% 4.0% 1.6% 3.7% -- 3.8% Movement ALLIANT ENGINEERING, INC. 733 S Marquette Ave #700, Minneapolis, MN 55402 Intersection: TH 36 & Greeley Street Site Code 103 Date: 2/8/2023 Ref Pt: N/A Duration: 5:00-23:00 Page No: 3 of 5 N °1 ma ao N N L � m z Peds/ Bikes 0 Right Thru Lek 128 100 69 L AM Peak Hour Data Peak Hour Begins At: 7:15 Total Vehicles: 3006 Truck %: 4.7% I � � 71 91 63 Left Thru Right Peds/ Bikes 0 N L N � C n � Jr` a m ALLIANT ENGINEERING, INC. 733 S Marquette Ave #700, Minneapolis, MN 55402 Intersection: TH 36 & Greeley Street Site Code 103 Date: 2/8/2023 Ref Pt: N/A Duration: 5:00-23:00 Page No: 4 of 5 N Ul m d vo t m r m 0o a 7Peds/ Bikes 0 Right Thru Left 108 125 156 OWN Mid Peak Hour Data Peak Hour Begins At: 12:30 Total Vehicles: 2747 Truck %: 4.7% ITV 77 111 115 Left Thru Right Peds/ Bikes 0 W L K � N � � L r` r n °1 m a ALLIANT ENGINEERING, INC. 733 S Marquette Ave #700, Minneapolis, MN 55402 Intersection: TH 36 & Greeley Street Site Code 103 Date: 2/8/2023 Ref Pt: N/A Duration: 5:00-23:00 Page No: 5 of 5 N a m o w � L H m N n 7Peds/ Bikes 0 Right Thru Left 170 208 256 PM Peak Hour Data Peak Hour Begins At: 15:45 Total Vehicles: 4029 Truck %: 2.2% i � r 91 127 140 Left Thru Right Peds/ Bikes 0 � L C m � o N J � Y O N a APPENDIX D: SIMTRAFFIC ANALYSIS RESULTS Mister Car Wash Development Traffic Impact Analysis I December 2023 SimTraffic Performance Report AM Peak Existing Conditions 12/18/2023 103: Oakgreen Ave/Greely St & TH 36 Performance by movement Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Denied Del/Veh (s) 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 Total Del/Veh (s) 85.4 18.8 7.2 82.7 16.1 15.2 96.3 53.3 9.4 92.1 98.9 28.7 103: Oakgreen Ave/Greely St & TH 36 Performance by movement Movement All Denied Del/Veh (s) 0.0 Total Del/Veh (s) 27.2 104: Greely St & N Frontage Rd Performance by movement Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Denied Del/Veh (s) 3.6 0.1 4.4 0.0 0.0 0.0 0.0 0.0 0.0 3.4 0.2 3.5 Total Del/Veh (s) 26.9 25.8 4.1 24.9 19.1 3.7 7.0 2.6 1.6 7.2 2.2 0.9 104: Greely St & N Frontage Rd Performance by movement Movement All Denied Del/Veh (s) 0.3 Total Del/Veh (s) 4.7 2305: N Frontage Rd & Site Access Performance by movement Movement EBL EBR NBL NBT SBT SBR All Denied Del/Veh (s) 0.1 0.1 4.6 0.1 0.0 0.0 0.2 Total Del/Veh (s) 4.0 2.6 2.3 0.1 0.6 0.4 0.6 Total Zone Performance Denied DelNeh (s) 0.6 Total Del/Veh (s) 129.2 Mister Carwash Stillwater SimTraffic Report Kimley-Horn Page 1 Queuing and Blocking Report AM Peak Existing Conditions 12/18/2023 Intersection: 103: Oakgreen Ave/Greely St & TH 36 Movement EB EB EB EB EB WB WB WB WB WB NB NB Directions Served L L T T R L L T T R L L Maximum Queue (ft) 114 129 283 290 13 90 112 268 282 78 73 97 Average Queue (ft) 54 63 117 115 1 17 43 122 137 19 28 44 95th Queue (ft) 108 119 250 250 7 53 92 236 259 54 61 84 Link Distance (ft) 2966 2966 3276 3276 Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) 400 400 370 360 360 320 310 310 Storage Blk Time (%) 0 Queuing Penalty (veh) 0 Intersection: 103: Oakgreen Ave/Greely St & TH 36 Movement NB NB NB SB SB SB SB SB Directions Served T T R L L T T R Maximum Queue (ft) 100 116 65 85 103 133 128 158 Average Queue (ft) 46 46 22 34 50 71 62 70 95th Queue (ft) 88 95 49 75 95 119 112 133 Link Distance (ft) 744 744 381 381 Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) 290 300 300 300 Storage Blk Time (%) Queuing Penalty (veh) Mister Carwash Stillwater SimTraffic Report Kimley-Horn Page 2 Queuing and Blocking Report AM Peak Existing Conditions 12/18/2023 Intersection: 104: Greely St & N Frontage Rd Movement EB EB EB WB WB WB NB NB NB NB SB SB Directions Served L T R L T R L T T R L T Maximum Queue (ft) 22 29 31 59 37 8 72 32 56 36 40 47 Average Queue (ft) 2 6 8 21 7 1 23 3 16 3 9 12 95th Queue (ft) 14 24 29 49 24 6 54 18 42 16 31 37 Link Distance (ft) 872 604 381 381 1010 Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) 320 290 230 270 260 260 180 Storage Blk Time (%) Queuing Penalty (veh) Intersection: 104: Greely St & N Frontage Rd Movement SB SB Directions Served T R Maximum Queue (ft) 70 9 Average Queue (ft) 12 1 95th Queue (ft) 41 6 Link Distance (ft) 1010 Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) 70 Storage Blk Time (%) 0 Queuing Penalty (veh) 0 Intersection: 2305: N Frontage Rd & Site Access Movement EB NB Directions Served LR L Maximum Queue (ft) 30 6 Average Queue (ft) 10 1 95th Queue (ft) 33 7 Link Distance (ft) 155 Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) 100 Storage Blk Time (%) Queuing Penalty (veh) Zone Summary Zone wide Queuing Penalty: 0 Mister Carwash Stillwater SimTraffic Report Kimley-Horn Page 3 SimTraffic Performance Report PM Peak Existing Conditions 12/18/2023 103: Oakgreen Ave/Greely St & TH 36 Performance by movement Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Denied Del/Veh (s) 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 0.0 0.0 Total Del/Veh (s) 113.3 19.2 14.0 80.6 15.6 10.0 88.6 42.4 50.1 89.6 78.1 24.4 103: Oakgreen Ave/Greely St & TH 36 Performance by movement Movement All Denied Del/Veh (s) 0.0 Total Del/Veh (s) 32.7 104: Greely St & N Frontage Rd Performance by movement Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Denied Del/Veh (s) 4.0 0.6 3.9 0.0 0.0 0.0 0.0 0.0 0.0 3.0 0.3 3.0 Total Del/Veh (s) 39.0 44.2 6.6 43.1 35.8 4.5 9.7 2.7 1.7 6.8 5.0 1.2 104: Greely St & N Frontage Rd Performance by movement Movement All Denied Del/Veh (s) 0.8 Total Del/Veh (s) 8.6 2305: N Frontage Rd & Site Access Performance by movement Movement EBL EBR NBL NBT SBT SBR All Denied Del/Veh (s) 0.1 0.1 3.9 0.2 0.0 0.0 0.2 Total Del/Veh (s) 6.4 5.8 3.7 0.1 0.7 0.7 0.6 Total Zone Performance Denied DelNeh (s) 1.1 Total Del/Veh (s) 215.0 Mister Carwash Stillwater SimTraffic Report Kimley-Horn Page 1 Queuing and Blocking Report PM Peak Existing Conditions 12/18/2023 Intersection: 103: Oakgreen Ave/Greely St & TH 36 Movement EB EB EB EB EB WB WB WB WB WB NB NB Directions Served L L T T R L L T T R L L Maximum Queue (ft) 133 175 259 263 50 102 120 198 209 33 91 112 Average Queue (ft) 59 72 128 135 5 25 49 93 99 7 39 58 95th Queue (ft) 115 131 232 242 26 67 101 175 185 25 80 101 Link Distance (ft) 2966 2966 3276 3276 Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) 400 400 370 360 360 320 310 310 Storage Blk Time (%) Queuing Penalty (veh) Intersection: 103: Oakgreen Ave/Greely St & TH 36 Movement NB NB NB SB SB SB SB SB Directions Served T T R L L T T R Maximum Queue (ft) 129 144 198 276 296 246 242 194 Average Queue (ft) 56 62 97 151 175 109 127 86 95th Queue (ft) 110 118 177 238 264 197 212 156 Link Distance (ft) 744 744 381 381 Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) 290 300 300 300 Storage Blk Time (%) 0 0 0 0 Queuing Penalty (veh) 0 0 0 0 Mister Carwash Stillwater SimTraffic Report Kimley-Horn Page 2 Queuing and Blocking Report PM Peak Existing Conditions 12/18/2023 Intersection: 104: Greely St & N Frontage Rd Movement EB EB EB WB WB WB NB NB NB NB SB SB Directions Served L T R L T R L T T R L T Maximum Queue (ft) 49 59 92 118 53 47 71 46 46 24 57 108 Average Queue (ft) 14 16 44 43 13 10 21 5 8 3 14 35 95th Queue (ft) 41 43 75 91 38 30 54 26 32 14 41 84 Link Distance (ft) 872 604 381 381 1010 Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) 320 290 230 270 260 260 180 Storage Blk Time (%) Queuing Penalty (veh) Intersection: 104: Greely St & N Frontage Rd Movement SB SB Directions Served T R Maximum Queue (ft) 110 29 Average Queue (ft) 31 2 95th Queue (ft) 79 14 Link Distance (ft) 1010 Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) 70 Storage Blk Time (%) 1 0 Queuing Penalty (veh) 0 0 Intersection: 2305: N Frontage Rd & Site Access Movement EB NB Directions Served LR L Maximum Queue (ft) 30 28 Average Queue (ft) 8 1 95th Queue (ft) 30 10 Link Distance (ft) 155 Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) 100 Storage Blk Time (%) Queuing Penalty (veh) Zone Summary Zone wide Queuing Penalty: 1 Mister Carwash Stillwater SimTraffic Report Kimley-Horn Page 3 SimTraffic Performance Report AM Peak Existing Conditions 12/21/2023 1: Oakgreen Ave/Greely St & TH 36 Performance by movement Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Denied Del/Veh (s) 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 Total Del/Veh (s) 80.3 21.2 7.6 80.3 16.4 15.2 92.8 60.6 11.0 92.5 88.3 30.1 1: Oakgreen Ave/Greely St & TH 36 Performance by movement Movement All Denied Del/Veh (s) 0.0 Total Del/Veh (s) 28.6 2: Greely St & N Frontage Rd Performance by movement Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Denied Del/Veh (s) 4.5 0.2 4.1 0.0 0.0 0.0 0.0 0.0 0.0 3.1 0.2 3.0 Total Del/Veh (s) 25.2 21.4 4.1 22.4 19.5 3.4 9.2 3.6 2.1 9.9 3.2 1.5 2: Greely St & N Frontage Rd Performance by movement Movement All Denied Del/Veh (s) 0.3 Total Del/Veh (s) 6.2 3: N Frontage Rd & Site Access Performance by movement Movement EBL EBR NBL NBT SBT SBR All Denied Del/Veh (s) 0.1 0.1 4.2 0.1 0.0 0.0 0.4 Total Del/Veh (s) 4.8 3.0 1.9 0.1 0.1 0.0 1.3 5: Mister Carwash North Access & N Frontage Rd Performance by movement Movement EBT EBR WBT NBR All Denied DelNeh (s) 0.0 0.0 0.0 0.1 0.0 Total Del/Veh (s) 0.5 0.4 0.6 5.8 0.7 Total Zone Performance Denied Del/Veh (s) 0.8 Total Del/Veh (s) 149.4 Mister Carwash Stillwater SimTraffic Report Kimley-Horn Page 1 Queuing and Blocking Report AM Peak Existing Conditions 12/21/2023 Intersection: 1: Oakgreen Ave/Greely St & TH 36 Movement EB EB EB EB EB WB WB WB WB WB NB NB Directions Served L L T T R L L T T R L L Maximum Queue (ft) 152 159 298 289 12 85 109 240 260 79 78 97 Average Queue (ft) 68 81 136 131 2 22 53 132 142 18 29 44 95th Queue (ft) 132 142 280 272 7 60 97 246 262 56 67 83 Link Distance (ft) 2966 2966 3276 3276 Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) 400 400 370 360 360 320 310 310 Storage Blk Time (%) Queuing Penalty (veh) Intersection: 1: Oakgreen Ave/Greely St & TH 36 Movement NB NB NB SB SB SB SB SB Directions Served T T R L L T T R Maximum Queue (ft) 105 111 64 109 120 134 120 188 Average Queue (ft) 52 49 25 43 61 61 62 80 95th Queue (ft) 95 100 49 94 110 112 113 146 Link Distance (ft) 744 744 381 381 Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) 290 300 300 300 Storage Blk Time (%) Queuing Penalty (veh) Mister Carwash Stillwater SimTraffic Report Kimley-Horn Page 2 Queuing and Blocking Report AM Peak Existing Conditions 12/21/2023 Intersection: 2: Greely St & N Frontage Rd Movement EB EB EB WB WB WB NB NB NB NB SB SB Directions Served L T R L T R L T T R L T Maximum Queue (ft) 28 38 31 79 30 12 75 49 74 43 47 59 Average Queue (ft) 4 7 13 37 7 4 26 7 22 7 13 15 95th Queue (ft) 19 27 36 76 24 12 60 29 53 24 36 42 Link Distance (ft) 872 77 77 77 381 381 1009 Upstream Blk Time (%) 1 Queuing Penalty (veh) 0 Storage Bay Dist (ft) 320 290 260 260 180 Storage Blk Time (%) Queuing Penalty (veh) Intersection: 2: Greely St & N Frontage Rd Movement SB SB Directions Served T R Maximum Queue (ft) 57 16 Average Queue (ft) 17 1 95th Queue (ft) 44 9 Link Distance (ft) 1009 Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) 70 Storage Blk Time (%) 0 Queuing Penalty (veh) 0 Intersection: 3: N Frontage Rd & Site Access Movement EB NB Directions Served LR L Maximum Queue (ft) 62 24 Average Queue (ft) 27 1 95th Queue (ft) 53 8 Link Distance (ft) 223 Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) 100 Storage Blk Time (%) Queuing Penalty (veh) Mister Carwash Stillwater SimTraffic Report Kimley-Horn Page 3 Queuing and Blocking Report AM Peak Existing Conditions 12/21/2023 Intersection: 5: Mister Carwash North Access & N Frontage Rd Movement WB WB NB Directions Served T T R Maximum Queue (ft) 31 16 29 Average Queue (ft) 2 1 4 95th Queue (ft) 16 12 21 Link Distance (ft) 76 227 Upstream Blk Time (%) 0 0 Queuing Penalty (veh) 0 0 Storage Bay Dist (ft) 200 Storage Blk Time (%) 0 0 Queuing Penalty (veh) 0 0 Zone Summary Zone wide Queuing Penalty: 0 Mister Carwash Stillwater SimTraffic Report Kimley-Horn Page 4 SimTraffic Performance Report PM Peak Existing Conditions 12/21/2023 1: Oakgreen Ave/Greely St & TH 36 Performance by movement Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Denied Del/Veh (s) 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.3 0.3 0.0 Total Del/Veh (s) 114.0 21.0 13.8 77.3 16.5 9.8 86.8 45.1 58.5 126.0 81.5 24.7 1: Oakgreen Ave/Greely St & TH 36 Performance by movement Movement All Denied DelNeh (s) 0.1 Total Del/Veh (s) 38.4 2: Greely St & N Frontage Rd Performance by movement Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Denied Del/Veh (s) 4.0 0.2 3.9 0.0 0.0 0.0 0.0 0.0 0.0 3.0 0.3 3.0 Total Del/Veh (s) 32.0 48.1 7.6 43.1 42.4 3.8 9.6 3.7 2.3 8.8 6.3 1.8 2: Greely St & N Frontage Rd Performance by movement Movement All Denied Del/Veh (s) 0.7 Total Del/Veh (s) 11.4 3: N Frontage Rd & Site Access Performance by movement Movement EBL EBR NBL NBT SBT SBR All Denied Del/Veh (s) 0.2 0.2 3.8 0.2 0.0 0.0 0.4 Total Del/Veh (s) 7.3 6.7 2.0 0.2 0.2 0.1 2.2 5: Mister Carwash North Access & N Frontage Rd Performance by movement Movement EBT EBR WBT NBR All Denied DelNeh (s) 0.0 0.0 0.0 0.1 0.0 Total Del/Veh (s) 0.8 0.5 8.8 2.6 5.1 Total Zone Performance Denied Del/Veh (s) 1.6 Total Del/Veh (s) 280.6 Mister Carwash Stillwater SimTraffic Report Kimley-Horn Page 1 Queuing and Blocking Report PM Peak Existing Conditions 12/21/2023 Intersection: 1: Oakgreen Ave/Greely St & TH 36 Movement EB EB EB EB EB WB WB WB WB WB NB NB Directions Served L L T T R L L T T R L L Maximum Queue (ft) 159 182 265 266 31 92 137 227 215 34 110 119 Average Queue (ft) 80 108 137 142 4 26 53 95 96 8 44 60 95th Queue (ft) 142 170 244 254 15 67 110 190 188 25 87 105 Link Distance (ft) 2966 2966 3276 3276 Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) 400 400 370 360 360 320 310 310 Storage Blk Time (%) Queuing Penalty (veh) Intersection: 1: Oakgreen Ave/Greely St & TH 36 Movement NB NB NB SB SB SB SB SB Directions Served T T R L L T T R Maximum Queue (ft) 139 153 256 335 354 364 262 216 Average Queue (ft) 55 71 110 225 244 136 128 102 95th Queue (ft) 111 131 204 350 371 291 222 182 Link Distance (ft) 744 744 381 381 Upstream Blk Time (%) 1 1 Queuing Penalty (veh) 0 2 Storage Bay Dist (ft) 290 300 300 300 Storage Blk Time (%) 0 3 7 1 0 Queuing Penalty (veh) 0 3 8 3 0 Mister Carwash Stillwater SimTraffic Report Kimley-Horn Page 2 Queuing and Blocking Report PM Peak Existing Conditions 12/21/2023 Intersection: 2: Greely St & N Frontage Rd Movement EB EB EB WB WB WB NB NB NB NB SB SB Directions Served L T R L T R L T T R L T Maximum Queue (ft) 66 56 83 96 60 46 84 62 72 34 56 146 Average Queue (ft) 17 19 42 76 15 13 20 5 12 6 19 43 95th Queue (ft) 47 52 71 108 44 30 57 27 39 22 41 103 Link Distance (ft) 872 77 77 77 381 381 1009 Upstream Blk Time (%) 27 0 0 Queuing Penalty (veh) 22 0 0 Storage Bay Dist (ft) 320 290 260 260 180 Storage Blk Time (%) 0 Queuing Penalty (veh) 0 Intersection: 2: Greely St & N Frontage Rd Movement SB SB Directions Served T R Maximum Queue (ft) 117 29 Average Queue (ft) 30 5 95th Queue (ft) 81 19 Link Distance (ft) 1009 Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) 70 Storage Blk Time (%) 1 Queuing Penalty (veh) 0 Intersection: 3: N Frontage Rd & Site Access Movement EB NB Directions Served LR L Maximum Queue (ft) 74 25 Average Queue (ft) 38 2 95th Queue (ft) 62 16 Link Distance (ft) 223 Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) 100 Storage Blk Time (%) Queuing Penalty (veh) Mister Carwash Stillwater SimTraffic Report Kimley-Horn Page 3 Queuing and Blocking Report PM Peak Existing Conditions 12/21/2023 Intersection: 5: Mister Carwash North Access & N Frontage Rd Movement EB WB WB B7 NB Directions Served TR T T T R Maximum Queue (ft) 5 76 135 28 29 Average Queue (ft) 0 28 27 2 5 95th Queue (ft) 4 74 103 15 22 Link Distance (ft) 77 76 353 227 Upstream Blk Time (%) 2 4 Queuing Penalty (veh) 0 5 Storage Bay Dist (ft) 200 Storage Blk Time (%) 2 4 Queuing Penalty (veh) 2 3 Zone Summary Zone wide Queuing Penalty: 48 Mister Carwash Stillwater SimTraffic Report Kimley-Horn Page 4 1 1 Water THE BIRTHPLACE OF MINNES O T A DATE: April 16, 2024 TO: Honorable Mayor and City Councilmembers FROM: Shawn Sanders, Director of Public Works SUBJECT: Approval of Engineering services for PFAS option analysis BACKGROUND Toltz, King, Duvall, Anderson and Associates (TKDA) has submitted a proposal to conduct an options analysis for PFAs for our water supply. The study will include a summary of our water usage, modeling of existing water distribution system and will consider mitigation options for short term treatment solutions. The cost of the study is estimated to be $98,200. This amount would be covered by an MPCA grant that the City was recently notified of. RECOMMENDATION Staff recommends that Council approve TKDA for engineering services for a PFAs option analysis. ACTION REQUESTED If Council concurs with recommendation, they should pass a motion to APPROVE AGREEMENT FOR PROFESSIONAL SERVICES WITH TKDA FOR A PFA OPTION ANALYSIS. ;; TMA April 10, 2024 Mr. Robert Benson Utilities Superintendent City of Stillwater 216 Fourth Street N Stillwater, MN 55082 Re: Proposal for Engineering Services PFAS — Options Analysis City of Stillwater TKDA Project No. 0018535.003 Dear Mr. Benson: Submitted via email: rbenson(a_ci.stillwater.mn.us Pursuant to our agreement dated April 19, 2022, and following up on our discussions, TKDA proposes to provide Engineering Services in connection with the PFAS Options Analysis, as detailed below. City of Stillwater is hereinafter referred to as "the City." This project is for an options analysis to assist in determining the short-term water supply or treatment options and provide assistance to the City on next steps for the City's water system. Based on our understanding of the Project, TKDA will provide the following Services: 1. Summarize Stillwater's history of PFAS including background information from the MDH website, state Health -Based Guidance Values (HBGV), and federal EPA Maximum Contaminant Levels (MCL) to be included in a technical memorandum. 2. Review and provide a summary of the existing water system including well usage, pressure zones, water storage, and historical and future water use to be included in a technical memorandum. 3. Set up and calibrate a water system distribution model to run scenarios to understand the City's water distribution system operation. 4. Prepare and provide a technical memorandum with water system distribution modeling results. 5. Prepare and provide a technical memorandum for the following options analysis: Identify and evaluate five to six (5-6) short term water supply or treatment options. TKDA will contract directly with Hazen and Sawyer for support in evaluating these short-term options. b. Provide ASCE Class 5 cost estimates for comparative evaluation of the options. 6. Hold progress meetings every week with City staff to update and review status of the tasks. 7. Hold a meeting with City to determine next steps for their selected option. PERIOD OF SERVICE: TKDA estimates these Additional Services will be completed within two (2) months. City Responsibilities: 1. Hire a laboratory as a consultant to test for PFAS in the water distribution system. 2. Provide additional data of existing system (flow, pressures, and use) if not available from existing data. Clarifications and Exceptions: 1. Determination of contamination source is not included in this scope of work. 2. The distribution model will also be used to predict water quality, i.e., concentration of a contaminant like PFAS, in the distribution system based on current data provided by the City. One (1) of the alternatives that 444 Cedar Street, Suite 1500, Saint Paul, MN 551011 tkda.com 1651.292.4400 Robert Benson I City of Stillwater Proposal for Engineering Services PFAS - Options Analysis April 10, 2024 Page 2 TKDA will investigate is blending of water from wells in the distribution system and if that can be part of any short or long-term solutions to meet the state HBGV guidelines. The model will not be used for predicting PFAS migration or contamination in the groundwater. Groundwater and plume modeling is not part of the scope, nor does TKDA have the capabilities to do that type of modeling. 3. Detailed analysis of long-term water treatment options are not included in this scope/phase of services, but can be included in future phases as an Additional Service. TKDA respectfully requests compensation for these Services in the not -to -exceed amount of $98,200.00. Rates will be per the 2024 rate sheet attached. If this Proposal is acceptable, please sign as indicated below and return an executed copy. Based on the results of this options analysis, the design phase of the selected option will be the next step in this project and will be performed under a separate agreement. We thank you for the opportunity to submit this Proposal and look forward to continuing to work with you on this important Project. If you have any questions or concerns, please do not hesitate to contact Matt Ellingson at 612.282.9119 or matt. elIingson(Okda.com. Sincerely, M* �, AV / g�!f� Matthew R. Ellingson, PE Peter "Rusty" Steitz, PE Project Manager Vice President, Facilities Engineering Attachment: Project Fee Estimate Options Analysis 2024 Rate Sheet ACCEPTED FOR CITY OF STILLWATER By: (Signature) MRE:PRS:add:dad Printed Name/Title Date ;1 T"A MI J TKDA Project Fee Estimate Client: City of Stillwater Date: 4/10/2024 Project: PFAS Options Analysis Prepared By: MIRE Task Task Description Estimated Person Hours Required Total Hours Total Dollars Sr Reg Sr Reg Sr Reg Sr Planner Tech II Admin A Background and Purpose History of PFAS 20 2 12 4 38 $ 6,362 State and Federal Requirements 1 8 2 8 19 $ 3,661 B Summary of Existing System Summary of System Including wells, pressure zones, storage, historic and future water use 1 20 8 29 $ 3,395 C Modeling of Existing Distribution System Set Up Model 2 40 8 100 150 $ 16,010 Calibrate Model 40 40 80 $ 8,640 Run Scenarios to Understand System Operation 16 24 40 $ 4,216 Tech Memo of Results 24 8 2 32 $ 3,848 D Identify and Evaluate Short Term Alternatives Identify and Evaluate Short Term Alternatives 2 80 12 8 40 4 146 $ 18,306 rE Recommendations and Next Steps Recommendations and Next Steps 80 8 8 40 2 138 $ 17,072 $ Total Person Hours 6 328 32 36 264 8 666 Billing Rate/Hr x Multiplier $ 215 $ 121 $ 155 $ 271 $ 95 $ 92 Total Billable for Charged Time $ 1,290 $ 39,688 $ 4,960 $ 9,756 $ 25,080 $ 736 $ 81,510 Expenses: Travel & Subsistence(TS) $ 200.00 Reproduction & Reprographics (RR) $ - Miscellaneous (MI) $ - Subconsultant (Hazen and Sawyer) $ 15,000.00 Subconsultant Mark-up 10% $ 1,500 Total Project Fees $ 98,210 Total Not to Exceed 1 $ 98,200 J TICDA 2024 SCHEDULE OF HOURLY BILLING RATES Classification Senior Management (Chief Officer, Vice President, Program Director) Senior Professional Staff (Registered Engineer, Architect, Landscape Architect, Scientist, GIS Analyst, Planner, and Technical or Market Manager) Engineering, Architectural, Planning, or GIS Specialist II Engineering, Architectural, Planning, or GIS Specialist Professional Staff (Registered Engineer, Architect, Landscape Architect, Planner, GIS Analyst, Land Surveyor, Scientist, or Certified Interior Designer) Graduate Staff (Professional -Track Engineer, Architect, Landscape Architect, Planner GIS Analyst, Land Surveyor, Scientist, or Interior Designer) Technician III Technician II Technician I Administrative Staff (Controls, Accounting) Range of Hourly Billing Rates' $ 258.00 to $ 310.00 $ 136.00 to $ 299.00 $ 119.00 to $ 270.00 $ 99.00 to $ 162.00 $ 78.00 to $ 212.00 $ 78.00 to $ 177.00 $ 93.00 to $ 154.00 " $ 75.00 to $ 119.00 " $ 55.00 to $ 104.00 " $ 81.00 $ 191.00 Rates effective until December 31, 2024. For hours worked over 40 hours per week individuals are billed at one and one-half times the above rates. In addition to hourly charges, TKDA shall be reimbursed for direct expenses actually incurred. Unless otherwise approved by the Client, direct expenses for travel and subsistence will be billed at or up to applicable IRS and US GSA published rates. TKDA shall be reimbursed for subconsultant fees at the amount billed TKDA plus 10%. Equipment Hourly Unit Rate Total Station Survey Equipment $45 GPS (Global Positioning System) Equipment $45 3D Scanner $45 Unmanned Aerial Vehicles (UAVs/Drones) - Photogrammetry $150 Submersible Drone/ROV (Remotely Operated Vehicle) $150 Unmanned Aerial Vehicles (UAVs/Drones) - LIDAR $250 'Depending on the project, these unit costs may be waived. Schedule 2900-M10 City of Stillwater 1 1 Water THE BIRTHPLACE OF MINNES O T A DATE: April 16, 2024 TO: Honorable Mayor and City Councilmembers FROM: Mick Greiner Facilities Manager SUBJECT: Stillwater Municipal Parking Ramp Restoration Project BACKGROUND The Stillwater Municipal Parking Ramp has reached a point in its life where it is in need of some repairs and restoration to ensure that the ramp can continue to operate as it currently does. Walker Consultants was brought in to complete a comprehensive review of the entire facility and found numerous issues that need immediate attention. Some of the main issues such as a deteriorated fourth (4t") level where some of the substructure is currently exposed and is showing signs of significant wear. There are drainage issues throughout as well as some sealants within the expansion joint system(s) have been compromised and are in need of replacement. Funding for this project will be paid out of the Parking Ramp fund. Sealed bids were opened on March 27t", 2024. There were eight (8) bidding companies for the work, with the lowest bid being $187,418.00 submitted by Cy -Con Inc of St. Paul, MN. RECOMMENDATION Staff recommends that the City Council accept the bids submitted for the 2024 Parking Ramp Restoration Project, and award the contract to Cy -Con, Inc. ACTION REQUESTED If Council concurs with staff recommendation, Council should pass a motion authorizing the Mayor and Clerk to enter into contract, upon City Attorney review and adopt RESOLUTION 2024- , ACCEPTING BID AND AWARDING CONTRACT FOR 2024 PARKING RAMP RESTORATION PROJECT. City of Stillwater Washington County, Minnesota RESOLUTION 2024-xxx ACCEPTING BID AND AWARDING CONTRACT FOR 2024 PARKING RAMP RESTORATION PROJECT WHEREAS, pursuant to an advertisement for bids for the 2024 Stillwater Municipal Parking Ramp Restoration Project, eight bids were received by the City Engineer, opened and tabulated according to law, and the following bids were received complying with the advertisement; and Cy -Con, Inc. Western Specialty Contractors RAM Construction Services Restoration Technologies, Inc. Restoration & Construction Services Paragon Restoration II, Inc. Restoration Systems Inc. Innovative Masonry Restoration, LLC WHEREAS, it appears that Cy -Con, Inc., is the lowest responsible bidder. BID AMOUNT $ 187,418.00 $ 206,585.00 $ 209,505.00 $ 210,058.00 $ 225,508.84 $ 246,650.00 $ 258,251.00 $ 728,000.00 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA, the Mayor and Clerk are hereby authorized and directed to enter into a contract with Cy -Con, Inc., in the name of the City of Stillwater for the restoration of the Stillwater Municipal Parking Ramp according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. Adopted by the City Council this 16t" day of April 2024. CITY OF STILLWATER Ted Kozlowski, Mayor Attest: Joe Kohlmann, Acting City Clerk water. THE BIRTHPLACE OF MINNESOTA DATE: April 12, 2024 TO: Honorable Mayor and City Councilmembers FROM: Beth Wolf, City Clerk SUBJECT: Retail Sale of Fireworks Permit for Cub Foods BACKGROUND Cub Foods located at 1801 Market Drive has submitted the required application, insurance and fee for a 2023 Retail Sale of Fireworks permit. RECOMMENDATION Staff recommends approval contingent upon the satisfactory completion of application submittal requirements and inspection. ACTION REQUESTED If Council concurs with the recommendation, they should pass a motion approving Target a license to sell fireworks products contingent upon the satisfactory completion of application submittal requirements and inspection. i water THE BIRTHPLACE OF MINNESOTA DATE: April 16, 2024 TO: Honorable Mayor and City Councilmembers FROM: Shawn Sanders, Director of Public Works SUBJECT: ADDroval of Senior Enaineerina Technician BACKGROUND John Jurek has been working in the Engineering Department since 2001. He was first hired as an Engineering Technician 3 and was promoted to Engineering Technician 4 in 2013. John's responsibilities over the years include being the lead engineering technician, both in the office, out on the field, and on our street improvement projects. He is responsible for the City's Right -of Way permit program and has taken the lead on small construction projects from start to finish. John has proven to be a valuable to asset to the city because of his in-depth knowledge of the City, his technical experience and his relationship with contractors and with residents. He has shown that he is ready to take on more responsibilities within the department. It is proposed that John be promoted to a new position of Senior Engineering Technician. In this position John would retain his duties as Engineering Technician but add more Project Management duties that would help out on both Engineering and Public Works projects. This position was budgeted for 2024 and would be funded through the Engineering fund. With the new position, it would result in an increase in salary for John. It is proposed that that John be paid retroactively since January 1, 2024, if approved. RECOMMENDATION It is recommended that council approve John Jurek's promotion to the new position of Senior Engineering Technician. ACTION REQUESTED If Council concurs with the recommendation they should pass a motion APPROVING JOHN JUREK IN THE NEW POSITION OF SENIOR ENGINEERING TECHNICIAN i water THE BIRTHPLACE OF MINNESOTA DATE: April 16, 2024 TO: Honorable Mayor and City Councilmembers FROM: Kori Land, City Attorney SUBJECT: Proposed Temporary Lease Agreement with Sprint Spectrum Realty Company at Willard Street water tower site BACKGROUND Washington County has a cell support lattice structure located at the Willard Street water tower site. Sprint Spectrum, a subsidiary of T-Mobile ("T-Mobile") currently leases part of the County's structure for operation of its network via a separate lease agreement with the County. Washington County in cooperation with T-Mobile are undertaking the renovation and replacement of the current structure and plan to erect a new monopole structure in 2024 or 2025. In order to accommodate the replacement of the County's current structure, the City and T-Mobile have mutually agreed upon a temporary site location for T-Mobile to continue operations during replacement of the County's structure. T-Mobile's temporary operations will still be located at the Willard St. water tower site on the City's water tower itself. Sprint will pay the City a lump sum of $3,000 for the temporary rental space, which will have a term of up to 90 days. If the temporary space is needed beyond the 90 days, additional rent in the amount of $1,000 per month may be requested by the City. The term of the temporary lease shall not extend beyond March 2025. ACTION REQUESTED Approve Temporary lease agreement with Sprint Spectrum Realty Company, LLC ATTACHMENTS Temporary Site Lease Agreement Temporary Site Lease Agreement TEMPORARY SITE LEASE AGREEMENT THIS TEMPORARY SITE LEASE AGREEMENT ("Lease"), made as of the date of the last signature below between City of Stillwater, a municipal corporation under the Laws of Minnesota ("Landlord"), and Sprint Spectrum Realty Company, LLC, a Delaware limited liability company ("Tenant"). For good and valuable consideration, the parties agree as follows: 1. Leased Premises. Subject to the terms and conditions of this Lease, Landlord hereby leases to Tenant and Tenant leases from Landlord a portion of Landlord's property, located at 2001 West Willard Street, City of Stillwater, County of Washington, State of Minnesota, which is legally described in Exhibit A attached hereto, subject to any and all existing easements ("Landlord's Property"), on which the Tenant may locate antennas, connecting cables and appurtenances ("Antenna Facilities" as more particularly defined in paragraph 6(b) on Landlord's existing Water Tower, together with non-exclusive easements for utility lines, cable lines, and ingress and egress for necessary vehicle access. The area on the Landlord's Property where the Antenna Facilities are to be located, the ingress, egress and utility easements are collectively referred to herein as the "Leased Premises," and is more particularly shown in Exhibit B attached hereto. Any part of the Landlord's Property not depicted in Exhibit B are not part of the Leased Premises. 2. Construction. Tenant may use Landlord's Property for the temporary storage of construction equipment during the term of this Lease. Temporary storage of construction equipment shall never block or restrict access to Landlord's Property nor interfere with operations at Landlord's Property. Any damage done to the Leased Premises or other Landlord's Property during temporary storage of construction equipment or during operations shall be repaired by Tenant at Tenant's expense. Landlord shall give Tenant written notice of such damage. After Tenant's receipt of such written notice, Tenant shall have 30 days in which to cure the damage. Tenant shall have such extended periods as may be required beyond the 30 day cure period to cure the damage if the nature of the cure is such that it reasonably requires more than 30 days to cure, and Tenant commences the cure within the 30 day period and thereafter continuously and diligently pursues the cure to completion. 3. Rent. As consideration for this temporary Lease, Tenant shall pay Landlord a payment in the amount of Three Thousand and 00/100 Dollars ($3,000.00) ("Rent") to be paid in one lump for the entire term of the Lease. Said payment shall be made within 30 days following Commencement Date (defined below) of this Lease. If this temporary Lease is extended beyond the initial Term as defined in paragraph 5 below, additional Rent at the rate of One Thousand and TMO Signatory Levd:1,06 NLG-91260 00/100 Dollars ($1,000.00) per month may be required following receipt of written request by Landlord. 4. Governmental Aonroval Contingency. (a) Tenant Aonlication. Tenant's right to use the Leased Premises and Tenant's right to further co -locate additional antennas on the Leased Premises is expressly made contingent upon its obtaining all the certificates, permits, zoning and other approvals that may be required by any federal, state or local authority. Landlord must cooperate with Tenant in its efforts to obtain and retain any approvals and must take no action that would adversely affect the status of the Leased Premises with respect to the Tenant's proposed use. (b) Interference Study. Provided that Landlord has antennas on Landlord's Property before obtaining a co -location permit for Tenant's facilities, Tenant or sublessee must pay for the reasonable cost of (i) a radio frequency interference study carried out by an independent and qualified professional selected by the Landlord showing that sublessee's intended use will not interfere with any existing communications facilities and (ii) an engineering study showing that the Tenant's Property is able to support the additional Antenna Facilities, as defined in Subparagraph 6(b), without prejudice to the Landlord's use of the Landlord's Property. If the study finds that there is a potential for interference that cannot be reasonably remedied or for prejudice to the Landlord's Property, Landlord may terminate this Lease immediately. This requirement is only applicable if Landlord has an operating antenna on Landlord's Property. 5. Term. The Lease is effective as of the date of the last signature below. Notwithstanding the date of signatures, the term ("Term") of this Lease will commence upon commencement of installation of the Antenna Facilities on the Water Tower ("Commencement Date") and will continue: (i) for a period of 90 days or (ii) until completion of installation and commencement of commercial operation of Tenant's antenna facilities on County of Washington's replacement tower to be located adjacent to the Water Tower pursuant to that certain sublease agreement between Tenant and the County of Washington dated August 6, 2002, as amended (the "Sublease"), whichever occurs first. This Agreement may be renewed for additional time, as needed, by notice provided by Tenant at least 30 days prior to the expiration date of the Term, as it may be extended by Tenant. Notwithstanding the Commencement Date of this Lease, this Lease shall not extend beyond March 31, 2025 unless agreed to in writing by Landlord and Tenant. 6. Tenant's Use. (a) User Priority. Tenant agrees that the following priorities of use, in descending order, will apply in the event of communication interference or other conflict while this Lease is in effect: TMO Signatory LeveLL06 NLG-91260 i. Tenant; ii. Public safety agencies, including law enforcement, fire, and ambulance services, that are not part of the Landlord; iii. Other governmental agencies where use is not related to public safety; and, iv. Other government -regulated entities whose antennae offer a service to the general public for a fee, in a manner similar to a public utility, such as long distance and cellular telephone, not including radio or television broadcasters. (b) Purposes. Tenant may use the Leased Premises only for the purpose of maintaining and operating its antennas and associated cabling and appurtenances connecting the antennas to Tenant's ground equipment located on Landlord's Property adjacent to the Water Tower pursuant to the Sublease, described on Exhibit B (collectively, the "Antenna Facilities"), and uses incidental thereto for providing for providing wireless telecommunications services which Tenant is legally authorized to provide to the public. This use is non-exclusive, and Landlord specifically reserves the right to allow the Landlord's Property to be used by other parties and to make additions, deletions, or modifications to its own facilities. Tenant's communications facilities and Antenna Facilities consists of antennas, along with cables and appurtenances located on the Leased Premises. Tenant must comply with all applicable ordinances, statutes and regulations of local, state and federal government agencies. Tenant's use of the Leased Premises as identified in Exhibit B is exclusive. (c) Construction. If the Tenant makes changes or additions to the antenna system and related facilities and structures, an amended Exhibit B must be prepared by Tenant and submitted to the Landlord for its approval and made a part of this Lease. (d) Operation. Tenant has the right, at its sole cost and expense, to operate and maintain the Antenna Facilities on the Leased Premises in accordance with good engineering practices, with all applicable FCC rules and regulations. Any damage done to the Leased Premises or other Landlord Property must be repaired at Tenant's expense within 30 days after notification of damage. (e) Maintenance. Improvement Expenses. All modifications to the Leased Premises and all improvements made for Tenant's benefit will be at the Tenant's expense and improvements, including antenna, facilities, and equipment, must be maintained in a good state of repair, at least equal to the standard of maintenance of the Landlord's facilities on or adjacent to the Leased Premises. TMO Signatory Level:1.06 NLG-91260 (f) Replacements. Before the Tenant may update or replace the Antenna Facilities, Tenant must notify and provide a detailed proposal to Landlord. Tenant must submit to Landlord a detailed proposal for any replacement facilities and any other information reasonably requested by Landlord, including but not limited to a technical study, carried out at Tenant's expense. Any replacement must meet current zoning regulations, and Tenant must obtain a building permit from the City if it is otherwise required by law or ordinance. Notwithstanding the foregoing, Tenant may replace the damaged or malfunctioning Antenna Facilities with like -kind equipment without Landlord review and approval. (g) No Interference. Tenant must, at its own expense, maintain any equipment on or attached to the Leased Premises in a safe condition, in good repair and in a manner suitable to Landlord so as not to conflict with the use of the surrounding premises by Landlord. Tenant will not unreasonably interfere with the operations of Landlord's Property and may not interfere with the working use of the water storage facilities thereon or to be placed thereon by Landlord. Subsequent sublessees may not interfere with the reasonable use of the Site by the Tenant. (h) Access. Tenant, at all times during this Lease, must have access to the ground portion of the Leased Premises in order to install, operate and maintain its Antenna Facilities. (i) Payment of Utilities. Tenant is responsible for charges for the consumption of electricity and other utilities associated with its use of the Leased Premises. 7. Emereency Facilities. In the event of a natural or manmade disaster, in order to protect the health, welfare, and safety of the community, Tenant may erect additional Antenna Facilities and install additional equipment on a temporary basis on the Landlord Property to assure continuation of service. The temporary operation may not exceed ninety (90) days unless Tenant obtains written approval from the Landlord. 8. Additional Maintenance Expenses. Thirty (30) days prior to any additional maintenance caused by Tenant's occupancy, Landlord must give Tenant written notice, which must set forth a description of the maintenance and the estimated cost thereof. Upon notice from Landlord, Tenant must promptly pay to Landlord all additional reasonable Landlord expenses incurred in maintaining the Leased Premises that are caused by Tenant's occupancy of the Leased Premises, which shall not exceed Five Thousand and 00/100 Dollars ($5,000.00) 9. Intentionally omitted. TMO Signatory Leve]106 NLG-91260 10. Defense and Indemnification. (a) General. Tenant agrees to defend, indemnify and hold harmless Landlord and its elected officials, officers, employees, agents and representatives from and against any and all claims, costs, losses, expenses, demands, actions, or causes of action, including reasonable attorney's fees and other costs and expenses of litigation, which may be asserted against or incurred by Landlord in the performance of this Lease, or for which Landlord may be liable in the performance of this Lease. The defense and indemnification will not apply to claims or actions which arise from Landlord's negligence, willful misconduct, or other fault of Landlord. Tenant must defend all claims arising out of the installation, operation, use, maintenance, repair, removal or presence of Tenant's Antenna Facilities, equipment and related facilities on the Leased Premises. Landlord agrees to defend, indemnify and hold harmless Tenant and its officers, employees, agents and representatives from and against any and all claims, costs, losses, expenses, demands, actions, or causes of action, including reasonable attorney's fees and other costs and expenses of litigation, arising out of the use and occupancy of the Leased Premises by Tenant and which may be asserted against or incurred by Tenant or for which Tenant may be liable in the performance of this Lease to the extent caused by the negligence or willful misconduct of Landlord. This defense and indemnification will not apply to claims or actions arising solely from Tenant's negligence, willful misconduct, or other fault of Tenant. (b) Tenant's Warranty. Tenant represents and warrants that its use of the Leased Premises will not generate and Tenant will not store or dispose of on the Leased Premises, nor transport to or over the Leased Premises, any Hazardous Materials, unless Tenant specifically informs Landlord thereof in writing 24 hours prior to such storage, dispose or transport, or otherwise as soon as Tenant becomes aware of the existence of Hazardous Materials on the Leased Premises. Upon notification by Landlord, the Tenant within 24 hours shall take action to remove Hazardous Materials from the Leased Premises. The obligations of this Paragraph (b) shall survive the expiration or other termination of this Lease. Without limiting the scope of 10(a) above, Tenant will be solely responsible for and will defend, indemnify, and hold Landlord, its agents, and employees harmless from and against any and all claims, costs, and liabilities, including reasonable attorneys' fees and costs, arising out of or in connection with the cleanup or restoration of the Leased Premises associated with the Tenant's use of Hazardous Materials. This defense and indemnification shall not apply to claims, costs, and liabilities arising from Landlord's negligence or willful misconduct. For purposes of this Lease, "Hazardous Materials" shall be interpreted broadly and specifically includes, without limitation, asbestos, fuel, batteries or any hazardous substance, waste, or material as defined in any federal, state or local environmental or safety laws or regulation including, but not limited to the Comprehensive Environmental Response, Compensation and Liability Act (CERCLA). TMO Signatory Level:1,06 NLG-91260 (c) Landlord's Warranties. Landlord represents, warrants and agrees that, to Landlord's knowledge, no party has used, generated, stored or disposed of, or permitted the use, generation, storage or disposal of any Hazardous Materials (defined above) on, under, about or within the Landlord Property in violation of any law or regulation, and (2) that Landlord will not and will not permit any third party to use, generate, store or dispose of any Hazardous Material on, under , about or within the Landlord's Property in violation of any law or regulation subject to applicable statutory limits or liability. Landlord agrees to defend, indemnify and hold harmless Tenant and Tenant's partners, affiliates, agents and employees against any and all losses, liabilities, claims and/or costs (including reasonable attorney's fees and costs) arising from any breach of any representation, warranty or agreement contained in this Subparagraph. Nothing herein shall be deemed a waiver of liability statutorily granted to Landlord. The obligations of this Subparagraph (c) shall survive the expiration or other termination of the Lease. 11. Insurance. (a) Workers' Compensation. The Tenant must maintain workers' compensation insurance in compliance with all applicable statutes. (b) General Liability. The Tenant must maintain an occurrence form Commercial General Liability coverage and include Landlord as an additional insured. Such coverage shall include, but not be limited to, third party bodily injury property damage arising out of the ownership, occupancy, use, maintenance, or operation of the Leased Premises and Antenna Facilities. The Tenant must maintain general liability coverage with limits of liability of not less than the limits set forth in Minn. Stat. § 466.04. (c) Tenant Prope , Insurance. The Tenant must keep in force for the duration of the Lease a policy covering the damages to Tenant's property at the Leased Premises. The amount of coverage must be sufficient to replace the damaged property, loss of use and comply with any ordinance or law requirements. (d) Landlord Insurance. The Landlord agrees to maintain its current insurance with the same coverage and with limits of liability of not less than the limits set forth in Minn. Stat. § 466.04. 12. Damage or Destruction. Any damage done to the Leased Premises or other Landlord property during installation or during operations shall be repaired by Tenant at Tenant's expense. Landlord shall give Tenant written notice of such damage. After Tenant's receipt of such written notice, Tenant shall have 30 days in which to cure the damage. Tenant shall have such extended periods as may be required beyond the 30 day cure period to cure the damage if the nature of the cure is such that it reasonably requires more than 30 days to cure, and Tenant commences the cure TMO Signatory Level:L06 NLG-91260 within the 30 day period and thereafter continuously and diligently pursues the cure to completion. Landlord may not maintain any action or effect any remedies for default against Tenant unless and until Tenant has failed to cure the same within the time periods provide in this Section. If the Leased Premises is destroyed or damaged, without contributory fault of the Tenant or its agents, so as, in Tenant's judgment, to hinder its effective use of the Antenna Facilities, Tenant may elect to terminate this Lease upon 30 days written notice to Landlord. In the event Tenant elects to terminate the Lease, Tenant shall be entitled to reimbursement of prepaid rent covering the period subsequent to the date of damage to or destruction of the Leased Premises. 13. Lease Termination. (a) Events of Termination. Except as otherwise provided herein, this Lease may be terminated by either party upon 30 days written notice to the other party as follows: i. by either party upon a default of any covenant or term hereof by the other party, which default is not cured within 30 days of receipt of written notice of default to the other party (without, however, limiting any other rights of the parties pursuant to any other provisions hereof); ii. by Tenant for cause if it is unable to obtain or maintain any license, permit or other governmental approval necessary for the construction and/or operation of the Antenna Facilities or Tenant's business; iii. by Tenant for cause if the Leased Premises is or becomes unacceptable for technological reasons under the Tenant's Antenna Facilities, design or engineering specifications or the communications systems to which the Antenna Facilities belong; iv. by Landlord, after 30 days' written notice to Tenant, if its Council decides, for any reason, to redevelop the Leased Premises and/or discontinue use of the Landlord's Property for all purposes; V. by Landlord if an independent engineer engaged by Landlord determines that the Landlord's Property is structurally unsound, including, but not limited to, consideration of age of the Landlord's Property, damage or destruction of all or part of the Landlord's Property on the Leased Premises from any source, or factors relating to condition of the Leased Premises. If Landlord determines that the Landlord's Property is structurally unsound, Landlord agrees to provide Tenant with documentation verifying that the Landlord's Property is structurally unsound; TMO Signatory Leve1:1_06 NLG-91260 vi. by Landlord if it wishes to reconstruct, expand or otherwise modify the Landlord's Property, in which event Tenant shall have the right to re -install its equipment following the completion of such reconstruction, expansion, or modification; vii. by Landlord if it determines that a potential user with a higher priority under Subparagraph 6(a) above cannot find another adequate location, or the Antenna Facilities unreasonably interfere with another user with a higher priority, regardless of whether or not such an interference was predicted in the initial interference study required in Subparagraph 4(b ); or viii. by Landlord if it determines that Tenant has failed to comply with applicable ordinances, or state or federal law, or any conditions attached to government approvals granted thereunder, after a thirty (30) day cure period, and a public hearing before Landlord's council. ix. by Landlord if the County determines that it is necessary to charge the City a fee for the operation of these facilities. X. by Tenant at any time on thirty (30) days' prior written notice to City for any or no reason. (b) Notice of Termination. The parties must give notice of termination in writing by certified mail, return receipt requested. Except for the circumstances described in 13(a)ii, iv, v, vi, vii, and 16(d), such notice shall be effective upon receipt as evidenced by the return receipt or such other date as may be stated in the notice. (c) Site Restoration. Tenant shall have 60 days from the termination or expiration date to remove its Antenna Facilities, and related equipment from the Leased Premises. In the event that Tenant's Antenna Facilities, and related equipment are not removed to the reasonable satisfaction of the Landlord within 60 days of termination or expiration, Landlord may, upon 10 days' prior notice to Tenant, remove and store the Antenna Facilities at Tenant's expense. If Landlord removes the Antenna Facilities or related equipment, Landlord must give written notice to the Tenant that Antenna Facilities or related property have been removed and will be deemed abandoned if not claimed and the storage fees and other reasonable costs paid within 60 days. Landlord shall send an invoice to Tenant for the cost of such actions taken pursuant to this Section, and upon receipt by Tenant shall be paid immediately. TMO Signatory LevehL06 NLG-91260 (d) Waiver of Landlord's Lien. Landlord waives any lien rights it may have concerning the Antenna Facilities which are deemed Tenant's personal property and not fixtures, and Tenant has the right to remove the same at any time without Landlord consent. 14. Limitation of Landlord's Liability. If Landlord terminates this Lease other than as of right as provided in this Lease, or Landlord causes interruption of the business of Tenant or for any other Landlord breach of this Lease, Landlord's liability for damages to Tenant shall be limited to the actual and direct costs of equipment removal, or repair and shall specifically exclude any recovery for value of the business of Tenant as a going concern, future expectation of profits, loss of business or profit or related damages to Tenant. 15. Temporary Interruptions of Service. If Landlord determines that continued operation of the Antenna Facilities would cause or contribute to an immediate threat to public health and/or safety (except for any issues associated with human exposure to radio frequency emissions, which is regulated by the federal government), Landlord may order Tenant to discontinue its operation. Tenant shall immediately comply with such an order. Service shall be discontinued only for the period that the immediate threat exists. If Landlord does not give prior notice to Tenant, Landlord shall notify Tenant as soon as possible after its action and give its reason for taking the action. Landlord shall not be liable to Tenant or any other party for any interruption in Tenant's service or interference with Tenant's operation of its Antenna Facilities, except as may be caused by the willful misconduct of the Landlord, its employees or agents. If the discontinuance extends for a period greater than 3 days, either consecutively or cumulatively in a calendar year, Tenant shall have the right to terminate this Lease within its sole discretion for cause and without payment of the early termination fee. 16. Tenant Interference. (a) With Landlord's Property. Tenant may not interfere with Landlord's use of the Landlord's Property and agrees to cease all actions which unreasonably and materially interfere with Landlord's use thereof no later than three business days after receipt of written notice of the interference from Landlord. In the event that Tenant's cessation of action is material to Tenant's use of the Leased Premises and a cessation frustrates Tenant's use of the Leased Premises, within Tenant's sole discretion, Tenant will have the immediate right to terminate this Lease without payment of a termination fee. (b) With Higher Priority Users. If Tenant's Antenna Facilities cause impermissible interference with higher priority users as set forth in under Subparagraph 6(a) above or with pre-existing tenants, Tenant shall take all measures necessary to correct and eliminate the interference. If the interference cannot be eliminated within 48 hours after receiving Landlord's written notice of the interference, Tenant shall immediately cease operating its Antenna Facilities and shall not reactivate operation, except intermittent operation for the purpose of testing, until the interference has been eliminated. If the TMO Signatory Lcvel:L06 NLG-91260 interference cannot be eliminated within 30 days after Tenant received Landlord's written notice, Landlord may at its option terminate this Lease immediately for cause and without payment of the early termination fee. (c) Interference Study, ; New Occupants. Upon written notice by Landlord that it has a bona fide request from any other party to lease an area upon the Landlord Property in close proximity to the Leased Premises, Tenant agrees to provide Landlord, within 60 days, the radio frequencies currently in operation or to be operated in the future of each transmitter and receiver installed and operational on the Leased Premises at the time of such request. Landlord may then have an independent, registered professional engineer of Landlord's choosing perform the necessary interference studies to determine if the new applicant's frequencies will cause harmful radio interference to Tenant current facilities. Landlord must require the new applicant to pay for any interference studies, unless the Landlord or other higher priority user requests the use. In that event, the Tenant and all other tenants occupying the Landlord Property must pay for the necessary interference studies, pro rata. (d) Interference - New Occupants. Landlord agrees that it will not grant a future lease in the Landlord Property to any party who is of equal or lower priority to Tenant, if such parry's use is reasonably anticipated to interfere with Tenant's operation of its Antenna Facilities. Landlord agrees further that any future lease of the Landlord Property will prohibit a user of equal or lower priority from interfering with Tenant's Antenna Facilities. Landlord agrees that it will require any subsequent occupants of the Landlord Property of equal or lower priority to Tenant to provide Tenant these same assurances against interference. Landlord shall have the obligation to eliminate any interference with the operations of Tenant caused by such subsequent occupants. If such interference is not eliminated, Tenant shall have the right to terminate this Lease for cause and without payment of the early termination fee or seek injunctive relief against the interfering occupant, at Tenant's expense. 17. Assignment. Tenant may not assign, or otherwise transfer all or any part of its interest in this Lease or in the Leased Premises without the prior written consent of Landlord, which consent will not be unreasonably withheld, conditioned or delayed; provided, however, that Tenant will have the right, without notice to or consent of Landlord, to assign its rights under this Lease in whole or in part to: (a) any entity controlling, controlled by or under common control with Tenant; (b) any entity acquiring substantially all of the assets of Tenant; or (c) any successor entity in a merger or consolidation involving Tenant. Upon an assignment or transfer, Tenant shall be relieved of all liabilities and obligations and Landlord shall look solely to the transferee for performance under this Lease. 18. Disputes Any claim, controversy or dispute arising out of this Lease not resolved within 10 days following notice of the dispute shall be submitted first and promptly to mediation. Each 10 TMO Signatory Level:L06 NLO-91260 party shall bear its own costs of mediation. If mediation does not result in settlement within 45 days after the matter was submitted to mediation, either party may file a claim in arbitration in accordance with the applicable rules of the American Arbitration Association. The award rendered by the arbitrator may be entered as a judgment in any court having jurisdiction thereof. The arbitration shall be conducted in the county where the Leased Premises is located. Arbitration shall be the exclusive remedy of the parties. 19. Enforcement and Attorneys' Fees. In the event that either party to this Lease shall bring a claim to enforce any rights hereunder, the prevailing party shall be entitled to recover costs and reasonable attorney's fees incurred as a result of the claim. 20. Notices. All notices hereunder must be in writing and shall be deemed validly given if sent by certified mail, return receipt requested, addressed as follows (or any other address that the party to be notified may have designated to the sender by like notice): If to Landlord, to: Attn: City Administrator City of Stillwater 216 North 4th Street Stillwater, MN 55082 with a copy to: LeVander, Gillen & Miller, P.A. Attn: Stillwater City Attorney 1305 Corporate Center Drive, Suite 300 Eagan, MN 55121 If to Tenant, to: Sprint Property Services Sprint Site IDNo.: AIN0622A Mailstop KSOP14DO 10 1 -Z2650 6220 Sprint Parkway Overland Park, KS 66251-2650 With a mandatory copy to: Sprint Law Department Atm.: Real Estate Attorney Sprint Site ID No.: A IN0622A Mailstop KSOPHDO101-Z2020 6220 Sprint Parkway Overland Park, KS 66251-2020 TMO Signatory LeveI:1-06 NLG-91260 21. Authori . Each of the individuals executing this Lease on behalf of the Tenant or the Landlord represents to the other party that such individual is authorized to do so by requisite action of the party to this Lease. 22. Warranty of Title and Ouiet Eniovment. Landlord warrants that: (i) Landlord owns the Landlord Property in fee simple and has rights of access thereto; (ii) Landlord has full right to make and perform this Lease; and (iii) Landlord covenants and agrees with Tenant that upon Tenant paying the Annual Rent and observing and performing all the terms, covenants, and conditions on Tenant's part to be observed and performed, Tenant may peacefully and quietly enjoy the Leased Premises. 23. Binding Effect. This Lease shall run with the Leased Premises. This Lease shall extend to and bind the heirs, personal representatives, successors and assigns of the parties hereto. 24. Complete Lease; Amendments. This Lease constitutes the entire agreement and understanding of the parties and supersedes all offers, negotiations, and other agreement of any kind. There are no representations or understandings of any kind not set forth herein. Any modification of or amendment to this Lease must be in writing and executed by both parties. 25. Governing Law. This Lease shall be construed in accordance with the laws of the State of Minnesota. 26. Severability. If any term of this Lease is found be void or invalid, such invalidity shall not affect the remaining terms of this Lease, which shall continue in full force and effect. 27. Cooperation. The parties hereby agree to cooperate with each other and their authorized representatives regarding any reasonable request made subsequent to execution of this Lease, to correct any clerical errors contained in this Lease and to provide any and all additional documentation deemed necessary by either party to effectuate the transaction contemplated by this Lease. The parties further agree that "to cooperate" as used in this Lease includes but is not limited to, the agreement by the parties to execute or re -execute any documents that either party reasonably deems necessary and desirable to cant' out the intent of this Lease. 12 TMO Signatory Levcl:L06 NLG-91260 IN WITNESS WHEREOF, the parties hereto have set their hands and affixed their respective seals the day and year set forth below. CITY OF STILLWATER Ted Kozlowski, Mayor Date Beth Wolf, City Clerk Date STATE OF MINNESOTA ) )ss COUNTY OF WASHINGTON ) The foregoing instrument was acknowledged before me this day of 2024, by Ted Kozlowski, the Mayor of Stillwater, and Beth Wolf, City Clerk, respectively on behalf of the City of Stillwater, a Minnesota municipal corporation on behalf of the municipal corporation. Notary Public TMO Signatory Levc[106 NLG-91260 TENANT STATE OF o I owrq j p) COUNTY OF fl n 4f,_ )SS. ) SPRINT SPECTR AL COMPANFl— Its B Nam Date On this _aU day of Mg( ,rci'1 20 4, before me a Notary Public within and for said County, personally appeared P-Amjj g,gA� to me personally known, who being by me duly sworn, did say that he/she is the,,�n�p' of Sprint Spectrum Realty Company, LLC the Tenant named in the attached instrument, anA as such was authorized to execute this instrument on behalf of the limited liability company. SHERRY HOLT Not Public NOTARY PUBLIC � STATE OF COLORADO NOTARY 1010044008512 MY COMMISSION WIRES 0€0€MIIR 01,121 14 TMO Signatory Level:1.06 NLG-91260 EXHIBIT A LEGAL DESCRIPTION OF LANDLORD'S PROPERTY All that part of"the Northwest ivarter (h-41) of the Northeast runrter ONE') of Section Thirty-two (32) in Township Thirty (30) North of Range Twenty (20) hest of the Fourth !Meridian, descri Pod as follows, to -wit: •.--+ Beginning at the orthwost corner of said tract and running thence Easterly along the North line ther2. a distance of Ono Hundred Ninety-one (1915 Sect, more or less, to a point opposltp the Southwest Corner of Block Twenty-five (25) of NcXinstry and Sooloya Second addition to Stillwater, Minnesota; thence southerly par- allel with the West line of,sald tract to a point One Hundred (100) feet South of the North line of said tract; t�+ence Easterly parallel with the 5outlt line of said Block Twenty-five (25) Fifty (50) feet; thence Southerly parallel with the fes�t lino of said tract One Hundred Thirjy (130) fact; thence Icstarly parallel with lIthe South lino of Blocks Twenty-five (25) and Twenty -Nix (26) of 5:c1Cisiatry and SoMeya Second Addition One Hundred T'hirty1(130) feet; thence Northerly parallel with t'ha west line of said tract One Hundred Ninety (190) Soot; thence Westerly parallel with the South line of Block Twenty-six (20 of McKinatry and Soeleys Second .dditlon Ono Hundred Eleven (111) feet, more or Less, to the west line of said tract; thence Northerly along said 'fast line of said tract Fifty (50) feet, more or less, to the place Of beginning, containing appromately 0.6937 acre, according to the United States Government Survey thereof; a 1291fting and reserving unto the said parties of the first part, their heirs and assigns, a perpetual right of way and aaaamont over and across the North Fifty (00) feet of said property for purposes of ingress and egress So and from the so-called "St. Paul Road y 15 TMO Signatory Level:1.06 NLG-91260 EXHIBIT B DEPICTION OF TEMPORARY LEASED PREMISES 16 11 TMO Signatory Leve]:L06 NLG-91260 i water THE BIRTHPLACE OF MINNESOTA DATE: April 16, 2024 TO: Mayor and City Councilmembers FROM: Joe Kohlmann, City Administrator SUBJECT: Deputy Clerk Position Creation DISCUSSION The City Clerk/Administrative functions recently came under review. There has been turnover in staff, leaves of absence, new licensing initiatives and onboarding new team members in this function of the organization. The City Clerk has been working with the City Administrator and Human Resources Manager on the creation of a Deputy City Clerk job description. The main functional duties of this position will be to provide Administrative support, prepare packets and associated materials, manage licensing, manage solid waste/recycling, website updates and other various administrative duties. Once the position is formally created by the City, staff will work to fill the position and there may be a delayed effective date of possibly June or July 1st This is an unbudgeted expense that would be funded by either working capital unallotted in the budget or fund balance. This position is fully supported by the General Fund. Depending on the candidate, timing and turnaround, there is an anticipated expense of approximately $40,000 for the 6 months of 2024. The position lands at a Grade 8 on the City's pay scale. If created, the entire staffing model in the Clerk/Administrative structure will be reviewed for consideration in 2025 budgeting. RECOMMENDED ACTION: Motion to approve the Deputy Clerk job description and allocation for 2024 budget year.