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HomeMy WebLinkAbout2024-04-02 CC Agenda Packet 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.stillwatermn.gov Notice: A Councilmember will be participating by interactive technology as allowed under Minn. Stat. §13D.02, from Barnes and Noble, 5377 Tamiami Trail N, Naples, FL 34108 REVISED AGENDA CITY COUNCIL MEETING April 2, 2024 WORKSHOP MEETING 4:30 P.M. I. CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 1. Stillwater Fire Department Relief Board of Trustees Cost Analysis 2. Embedded Social Worker Presentation 3. Community Development Customer Experience Plan 4. Missing Middle Housing Bill Update IV. STAFF REPORTS 5. Public Works Director 6. Police Chief 7. Fire Chief – 2023 Fire Department Annual Report 8. Finance Director 9. Community Development Director 10. City Clerk 11. City Attorney 12. City Administrator 13. IT Manager 14. Library Director V. RECESS REGULAR MEETING 7:00 P.M. VI. CALL TO ORDER VII. ROLL CALL VIII. PLEDGE OF ALLEGIANCE IX. RECOGNITIONS OR PRESENTATIONS 15. Proclamation – Organ Donation Month 16. Water Update X. OPEN FORUM – the open forum allows the public to address council on subjects which are not a part of the meeting. Council may take action, reply or give direction to staff. Please limit your comments to 5 minutes or less. XI. CONSENT AGENDA – these items are considered routine and will be enacted by one motion with no discussion. Anyone may request an item to be removed from the consent agenda and considered separately. 17. March 19, 2024 Regular Meeting Minutes 18. Payment of Bills 19. CBD Retail – Conditional Use Permit 20. City Hall Clock Tower Internal Roof (Stillwater ~ ~' The Birthplace of Minnesota J Page 2 of 2 City Council Meeting Agenda April 2, 2024 21. Interim Use Permit – Good Egg Food Truck at River Siren Brewing 22. Lift Bridge Road Race Event Agreement 23. Liquor License Permit Amendment for Portside (Gio’s) – Resolution 24. Maintenance & Storage Roof Restoration Agreement 25. Maryknoll Lift Station Improvement Project (2023-12) – Bid Rejection – Resolution 26. Ordinances for Fire Protection Permits & Sanitary Sewer Connections – 2 Ordinances 2nd Readings 27. Park Irrigation Upgrade Agreement 28. Short Term Home Rental License Renewal for 2009 Lake St N 29. St Croix Crossing Half Marathon Event Agreement 30. Temporary Liquor License for Greater Stillwater Chamber of Commerce 31. Temporary Liquor License for Stillwater Public Library Foundation XII. PUBLIC HEARINGS – when addressing Council please limit your comments to 10 minutes or less. 32. 2024 Sidewalk Rehabilitation Project Feasibility Report and Public Hearing to Consider Sidewalk Improvements – 2 Resolutions XIII. UNFINISHED BUSINESS XIV. NEW BUSINESS 33. Dance Here Event Fee Waiver and Noise Variance 34. Valley Eco Fair Event Fee Waiver Request XV. COUNCIL REQUEST ITEMS 35. Washington County Waste Reduction Advisory Committee XVI. ADJOURNMENT City of Stillwater Washington County, Minnesota RESOLUTION 2024-034 RESOLUTION TO UPHOLD LOCAL ZONING AUTHORITY AND SUPPORT COMMUNITY – SPECIFIC SOLUTIONS FOR AFFORDABLE HOUSING WHEREAS, the City of Stillwater, as the birthplace of Minnesota, boasts a rich historical legacy, with lot lines and planning principles that, in many instances, precede modern urban planning frameworks and, in some cases, even the Civil War; and WHEREAS, the unique and historical nature of Stillwater’s urban and residential layouts necessitates a local, nuanced approach to zoning and land use, reflective of its community’s specific needs and character; and WHEREAS, broad legislative mandates and preemptive zoning proposals threaten to undermine local decision-making authority, disregarding the intricacies and needs identified by those who are closest to the community; and WHEREAS, the City of Stillwater acknowledges the importance of affordable housing and supports measures that enhance its accessibility, having demonstrated a commitment through the broad approval of Accessory Dwelling Units (ADUs), among other initiatives; and WHEREAS, the principle that the best government is the one closest to the people underscores the importance of local autonomy in decision-making, especially in matters of zoning and community development; and WHEREAS, the City of Stillwater has been a leader in Washington County by proactively implementing zoning and code changes that address and support affordable housing, going beyond the efforts seen in other communities. NOW, THEREFORE, BE IT RESOLVED, that the Stillwater City Council hereby expresses its strong opposition to any legislative proposals that seek to limit or eliminate local zoning authority, recognizing that such measures fail to account for the unique historical, cultural, and community-specific contexts that guide local planning decisions; and BE IT FURTHER RESOLVED, that the Stillwater City Council urges the legislature to provide cities with the tools and resources necessary to develop and implement housing solutions that are tailored to the specific needs and aspirations of their communities rather than imposing one-size-fits-all mandates; and BE IT FURTHER RESOLVED, that the Stillwater City Council reaffirms its commitment to affordable housing and to exploring and implementing local solutions that respect and preserve the city’s rich historical heritage and community values; and BE IT FURTHER RESOLVED, that a copy of this resolution be sent to relevant state legislators and departments, signaling the City of Stillwater’s steadfast commitment to maintaining local control over zoning and land use decisions and its readiness to collaborate on measures that genuinely support the city’s and its residents’ best interests. BE IT FURTHER RESOLVED, that this resolution recognizes the diligent efforts of the Stillwater Planning Commission, whose members dedicate countless hours to meticulously review and refine zoning and planning proposals, ensuring they align with our community's values and historical significance. Acknowledging the hard work and dedication of these 2 individuals, we extend an open invitation to our legislative delegation to attend a Planning Commission meeting. This gesture aims to provide firsthand insight into the comprehensive and thoughtful process involved in our local planning and zoning decisions, fostering greater understanding and appreciation of the complexities and dedication inherent in safeguarding the character and future of Stillwater; and BE IT FURTHER RESOLVED, that the City Clerk is hereby directed to forward a copy of this resolution to our legislative delegation, including our state representatives and senators, as well as to our County Commissioner. This action will ensure that our steadfast commitment to local zoning authority and our proactive approach to affordable housing are clearly communicated, underscoring the importance of collaborative efforts that respect Stillwater’s unique needs and history. This resolution serves as a testament to our dedication to safeguarding local control while fostering constructive dialogue and solutions that benefit our community and its residents. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Joseph Kohlmann, Acting City Clerk DATE: April 2, 2024 TO: Honorable Mayor and City Councilmembers FROM: Sarah Erenberg, Senior Account Clerk SUBJECT: Payment of bills A list of bills in the amount of $296,636.71 has been sent to the Mayor and City Council Members to approve for payment. DATE: April 2, 2024 TO: Honorable Mayor and City Councilmembers FROM: Chad Rogness, Parks Superintendent SUBJECT: Correction: 2024 St. Croix Crossing Half Marathon Event Contract BACKGROUND On the 2024 St. Croix Crossing Half Marathon Contract and memo there were scrivener errors that need to be corrected. See attached memo and contract for corrected dates. ACTION REQUIRED Approve revised contact with correct dates. illwater DATE: April 2, 2024 TO: Honorable Mayor and City Councilmembers FROM: Chad Rogness, Parks Superintendent SUBJECT: 2024 St. Croix Crossing Half Marathon Event Contract BACKGROUND Run Stillwater, Inc. has submitted a special event application to host the St. Croix Crossing Half Marathon Event on Saturday, July 27, 2024. The event uses most of the Loop Trail starting in Western Wisconsin and crossing the river using the St. Croix Crossing Bridge. Runners then go North to downtown Stillwater along the upper bike bath. The proposed finish line would be at the loop trail between parking lots 2 and 3. Fees for this event will be charged according to the 2024 Fee Schedule and will be due at least 3 weeks prior to the event. The Organizer must provide all insurance, coordinate with City staff, pay for any City services and materials. ACTION REQUIRED Upon satisfactory review of the event information, route maps and site plans, if Council wishes to approve the special event, they should pass a motion recommending approval of the St. Croix Crossing Half Marathon event and contract with Run Stillwater, Inc. Attachments: Contract Agreement, Route Maps, and Letter from Event organizer. r i()water --<......._ ~~ T HE B I R T HP L A Cf O f M I NN E S O 'I A ~ ST. CROIX CROSSING HALF MARATHON EVENT AGREEMENT WITH RUN STILLWATER, INC. THIS AGREEMENT (the “Agreement”) is made this 2nd day of April, 2024 between the CITY OF STILLWATER, Washington County, Minnesota (“City”), and RUN STILLWATER, INC., a Minnesota corporation (“Organizer”), 5055 Normandale Ave. N, Stillwater, Mn 55082. 1. St. Croix Crossing Half Marathon. The City hereby authorizes Organizer to organize and conduct a race to be known as the St. Croix Crossing Half Marathon (“Race”) in order to foster and promote tourism within the City of Stillwater and the St. Croix Valley and encourage commerce within the City that will ultimately increase property values and the quality of life within the City, thereby promoting the welfare of the City. 2. Dates and Hours of Event. Operations are limited as follows: Setup: July 27, 2024 (5:00 am to 7:00 am) Event: July 27, 2024 (7:00 am to 11:30 am) Cleanup: July 27, 2024 (9:00 am to 12:00 pm) The Race. The “Race” will include a Half Marathon Race. 3. Course for the Race. (a) Half Marathon Course is a USATF-certified race that uses most of the Loop Trail, starting in Western Wisconsin and crossing the St. Croix Crossing bridge into OPH. Runners then go North to Downtown Stillwater along the upper bike path to avoid elevation changes and use the Hwy 95 parking lane where the paths converge at the Oasis Café to separate the race from operations at St. Croix Boat & Packet. (b) Changes in the Race Course or Start and Finish Lines that deviate from the Race Course described in this section may be made only by agreement of the Parties, and far enough in advance of the Race to allow for public input, public safety and health considerations to be smoothly adapted to any changes. 4. Parking Control. The purpose of the Parking conditions is to ensure that Downtown businesses retain parking availability for their customers during the Race or during pre- race packet pickup. To further this purpose, Organizer will: i. Promote remote parking by Race participants by including a parking map and information, along with confirmation cards sent to all Race participants, and on other pre-Race promotional literature. ii. Organizer must submit a traffic control and participant parking plan for review and approval to the Police Chief and Public Works Director by July 7, 2024. The plan must address and mitigate parking congestion in the Downtown, in order that businesses in the Downtown are not inconvenienced by Race congestion. iii. Traffic Control Points. The intersections of all streets and roads on the Race Course (Course) will be controlled by Police or event staff. Traffic will be allowed to cross the course at every intersection, runner traffic permitting. iv. In addition, Race staff will assist residents with access to their driveways by escorting them to the nearest cross street, runner traffic permitting. Residences with homes on the course will receive a direct mailing from Organizer informing them of specific Race timelines and will be given a direct “hot line” number to reach on Race day. Further, on the night before the Race, Organizer will attempt to make personal contact with owners of vehicles that appear to be parked on the Race course. This will be done in conjunction with the Stillwater Police Department. Every effort will be made to minimize or even eliminate the involuntary towing of vehicles because of the Race. 5. Other Agencies. Organizer is responsible for obtaining all agreements and permits with outside agencies (e.g. MnDOT, MN State Patrol, Washington County, MN Department of Natural Resources, Lakeview EMS, St. Croix County (WI) and any other agencies requiring permits for the race) and must submit copies of permits to the City from other agencies by July 1, 2024. 6. Contact Information. Organizer shall provide updated accurate phone numbers and specific details on who and what dictates weather cancellations or delays 7. Participant Count. Organizer shall provide Public Safety and EMS accurate participant numbers as of July 23, 2024. 8. Required Information, Meetings, and Documentation. Organizer agrees that failure to provide required information and documents to the City is just cause for the City Council to terminate the agreement and cancel all races. 9. Public Safety Requirements. The organizer agrees that City has the right to increase the requirements to public safety resources based on participant numbers, threats, or weather conditions and any associated City costs will be paid for by the Organizer. 10. Water Stops and First Aid Stations. Water and first aid stations will be established at the start, finishes, and throughout the race course in keeping with National Race Standards for Races. 11. Emergency Plan. The Race emergency plan will be designed by the Organizer with the assistance of Lakeview Hospital Emergency Services. The plan will meet MN State Fire Code per Section 403 Public Assemblage and Special Events along with recommended EMS Guidelines for Special Events and Mass Gatherings Medical Care per Regions Hospital Emergency Medical Services and include: a. Number and location of Law Enforcement personnel b. Number and location of EMS resources on hand and dedicated to the event. c. Specify by name on the plan, who is responsible for event decisions on the approval or cancellation of the event due to weather and needs to utilize and identify the specific criteria they will base their decision (e.g., wet bulb temperature, lightning in the area (how determined and what is the criteria), etc. The City or Public Safety is not responsible for this decision. d. Plan must contain contact (names and cell phone) information on the plan. This complete plan must be received and approved by the City no later than July 1, 2024. 12. Food, Liquor and Vending. Organizer will not provide commercial food, liquor or vending, nor will they license others to provide these services to race participants in City parks. This provision does not prevent Organizer from providing free standard recovery food and nonalcoholic beverages to Race participants. 13. Closing of the Course. All traffic signs, barricades and cones will be removed by Organizer and the Race courses closed by 3 p.m. Tuesday July 30. Any remaining after such time will be removed by City and all labor and storage fees will be paid for by the Organizer. 14. Insurance, Hold Harmless, and Indemnity. Organizer agrees to indemnify and hold harmless the City with regard to any claims, causes of action or demands that might be brought against the City arising out of the events authorized by this Agreement. The organizer must provide the City satisfactory proof that is has obtained liability insurance that names the Event and the City as an additional insured, as loss payees, in an amount of at least $1,500,000 combined single limit, for loss sustained by either acts or occurrences that arise from or grow out of both Event and Liquor liability coverage as described in Minn. Stat. §340A.409, subd. 1 with regard to the event. This must be provided to the City by July 1, 2024. 15. Public Information. Organizer will make every reasonable effort to notify property owners and businesses along the Race courses of any restrictions that might be placed upon their movements during the Race. Leaflets providing this information must be delivered to each such owner by mail one week before the race and delivered to the mailbox of each owner on the Friday before Race day. 16. Public Safety Meeting. Organizer will make arrangements to meet at Stillwater City Hall with Public Safety officials of Stillwater Police and Fire and Lakeview EMS for a pre-race meeting before July 23, 2024. 17. Police Power. The City reserves the right to shut down the Race in the event the Chief of Police determines that the public safety is threatened, or the health or safety of Race participants is threatened because of weather, temperatures, or any unforeseen cause that threatens the public health or safety or if closure is directed by the Medical Doctor designated by the Race in the Emergency Plan. 18. City Costs. Organizer will prepay the City for the estimated costs of the City Police Department, Public Works Department, and Fire Department estimated as determined by the City Administrator for city services needed to safely conduct and maintain the Race or any supporting activities. The payment of estimated costs and costs incurred at the time of the billing (i.e. neighborhood meeting expenses and/or city equipment and services) shall be received by the City no later than July 1, 2024. Failure to make the payment will result in cancellation of the event. In the event of a cancellation of this Race after the deposit is made, the City will be entitled to deduct actual out of pocket costs incurred in preparation for the Race, before returning the balance to Organizer. 19. City Services. The type and amount of City services and materials needed for the Event will be determined by the Parks Superintendent. The Organizer must provide portable toilets to augment the existing facilities, barricades for street closure, and trash removal. (a) No Parking signs. The Organizer may contact the Stillwater Police Department to arrange rental of materials and will be charged according to the City of Stillwater Event permit fee schedule. Organizer will be responsible for any overtime costs to place and remove No Parking signs along the route of the event. (b) Portable Toilets. Organizer will provide portable toilets that will be placed and spotted throughout the course in keeping with Standard Race Requirements. The number of portable toilets will be established in consultation with the Parks Superintendent. As needed, the Organizer shall also stock and restock the existing restroom facilities during the event with supplies provided by the City. If portable toilets are privately contracted, they will be removed by the close of business on Monday following the event. In the event that all portable toilets are not removed before the close of business on said Monday, the City is authorized to contract for and remove the toilets and add to costs so incurred to the costs that Organizer is required to pay pursuant to Item No. 18 of this Agreement. (c) Trash Enclosures. The Organizer shall furnish dumpsters or roll-off boxes and trash receptacles in sufficient quantity to contain the accumulation of trash generated by the Event. The Organizer shall make certain that all trash is picked up during and after Event daily. The Organizer shall remove any excessive garbage that does not fit within the receptacles and dispose in trash dumpsters. The City reserves the right to require addit ional receptacles should the Organizer not remove excess garbage from the Event. (d) Rubbish Removal. All garbage and refuse generated by the Race, including that left by spectators along the route, will be placed in dumpsters. 20. Term. The term of this Agreement will be for one year unless terminated earlier by the City on public safety grounds. 21. The Application for the Event as submitted by the Organizer is considered part of this Contract and any representations of the Organizer or conditions imposed by the City are restated as if fully set forth in this Agreement. IN WITNESS WHEREOF, the parties have set their hands effective the day and year first written above. CITY OF STILLWATER Ted Kozlowski, Its Mayor ATTEST: Joe Kohlmann, Acting City Clerk RUN STILLWATER, INC. By _____________________________ (Print Name) 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.stillwatermn.gov Notice: A Councilmember will be participating by interactive technology as allowed under Minn. Stat. §13D.02, from Barnes and Noble, 5377 Tamiami Trail N, Naples, FL 34108 AGENDA CITY COUNCIL MEETING April 2, 2024 WORKSHOP MEETING 4:30 P.M. I. CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 1. Stillwater Fire Department Relief Board of Trustees Cost Analysis 2. Embedded Social Worker Presentation 3. Community Development Customer Experience Plan 4. Missing Middle Housing Bill Update IV. STAFF REPORTS 5. Public Works Director 6. Police Chief 7. Fire Chief – 2023 Fire Department Annual Report 8. Finance Director 9. Community Development Director 10. City Clerk 11. City Attorney 12. City Administrator 13. IT Manager 14. Library Director V. RECESS REGULAR MEETING 7:00 P.M. VI. CALL TO ORDER VII. ROLL CALL VIII. PLEDGE OF ALLEGIANCE IX. RECOGNITIONS OR PRESENTATIONS 15. Proclamation – Organ Donation Month 16. Water Update X. OPEN FORUM – the open forum allows the public to address council on subjects which are not a part of the meeting. Council may take action, reply or give direction to staff. Please limit your comments to 5 minutes or less. XI. CONSENT AGENDA – these items are considered routine and will be enacted by one motion with no discussion. Anyone may request an item to be removed from the consent agenda and considered separately. 17. March 19, 2024 Regular Meeting Minutes 18. Payment of Bills 19. CBD Retail – Conditional Use Permit 20. City Hall Clock Tower Internal Roof Page 2 of 2 City Council Meeting Agenda April 2, 2024 21. Interim Use Permit – Good Egg Food Truck at River Siren Brewing 22. Lift Bridge Road Race Event Agreement 23. Liquor License Permit Amendment for Portside (Gio’s) – Resolution 24. Maintenance & Storage Roof Restoration Agreement 25. Maryknoll Lift Station Improvement Project (2023-12) – Bid Rejection – Resolution 26. Ordinances for Fire Protection Permits & Sanitary Sewer Connections – 2 Ordinances 2nd Readings 27. Park Irrigation Upgrade Agreement 28. Short Term Home Rental License Renewal for 2009 Lake St N 29. St Croix Crossing Half Marathon Event Agreement 30. Temporary Liquor License for Greater Stillwater Chamber of Commerce 31. Temporary Liquor License for Stillwater Public Library Foundation XII. PUBLIC HEARINGS – when addressing Council please limit your comments to 10 minutes or less. 32. 2024 Sidewalk Rehabilitation Project Feasibility Report and Public Hearing to Consider Sidewalk Improvements – 2 Resolutions XIII. UNFINISHED BUSINESS XIV. NEW BUSINESS 33. Dance Here Event Fee Waiver and Noise Variance 34. Valley Eco Fair Event Fee Waiver Request XV. COUNCIL REQUEST ITEMS XVI. ADJOURNMENT S 0 ,1 wa ter THE BIRTHPLACE OF MINNESOTA DATE: March 22, 2024 TO: Honorable Mayor and City Councilmembers FROM: Todd Kockelman, President, Stillwater Firefighter's Relief Association SUBJECT: Request for Cost Analysis to Join Statewide Volunteer Firefighter (SVF) Plan: Lump -Sum Division BACKGROUND The Minnesota Public Employment Retirement Association (MNPERA) offers a Statewide Volunteer Firefighter retirement pension plan. During the last legislative session, the State dedicated five million dollars to assist fire departments and provide an incentive to join the state plan. The cash incentive only lasts as long as funds are available and is distributed on a first come first served basis. More detailed information regarding the plan may be viewed at: https://mnpera.org/plan-information/statewide- volunteer-firefighter/ The Stillwater Firefighter's Relief Association is interested in exploring this option to see if this plan would benefit the members of SFD. The first step in this process is to authorize and request a cost analysis to be completed by MNPERA. In order to have the cost analysis completed, both the relief association and City Council must agree to the request and sign the application. On Monday, April 1 at the Annual Stillwater Firefighter's Relief Association Meeting, the membership voted to authorize MNPERA to perform the cost analysis. Today, the relief association is seeking the City Council's signature to approve moving forward with conducting the cost analysis. This request does not commit either party, the City of Stillwater or the Stillwater Firefighter's Relief Association, to enter into the plan or guarantee acceptance into the plan. The cost analysis merely provides information on the statewide plan and what the benefit may or may not be if SFD does pursue moving to this option. In the event the decision is made to move to the statewide plan, additional action will need to be taken and Council will be advised on next steps. RECOMMENDATION City Council approval to have MNPERA conduct cost analysis of the Stillwater Firefighter's Relief Association assets. ACTION REQUESTED Council approval of request. (Application will be available Tuesday) 1 �, , , r, ,,, ,,, �-�� ,,;: �� � �� �% '� % h�i�` a lOrJe//%7„�s � �- f u' r �, ,. -, �� �✓,. �,�� i-'�" G, Who We Are u/ Nick PlIney, MA, LPCC • �r r/ i r M.A. i i University innesota- Twin Cities Outpatient• in variousings (EAP, Community Clinic, Private Practice) since • Started with Washingtoni i in June 2023 committee• Currently on SPID Employee Wellness Y�W The HjrthlJhjcH Qf MjrunF',' ls� 11 • B.A. in Criminal Justice, St. cloud State University • Licensed police officer since Dec. 2004 • Various roles and committees over the years - Currently runs the police reserve unit - Currently a member of the Washington county SWAT team as a negotiator - Currently on SPD Employee Wellness committee • current position with CORE under the detective unit Y�W fY-it,B3irthlhcH ax6 Piruuwails V i Wa�Wnglton ocounty u ,i ...........................................................................................................................................................................................................................................................................................................................................................11"I'l""I'll""I'll'll""I'll'I.......... • Newer concept being integrated into police departments • One of three CORE units currently within the county (WCSO, Woodbury) • Every unit pairs a detective with a county social worker • Only unit in the county currently that pairs a female law enforcement detective with a mIle social worker III ' • Addressing 911 mental health calls (especially active calls) • Connect to mental health services, addiction/treatment addiction/treatment connections, additional resources • Clinical social worker integration based on agency need • Not a mandated service • Stillwater's mission statement focuses on addressing mental health, substance abuse and homelessness • Follow up and relationship/trust building uWup �IIII The Hirthlplace of Minnesota Il�ul ICI IIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII� IIII o000000000000000000000lli „� IIIIIIIIIIIIIIIIIIII IIIIIIII IIIIIIIII IIIIIIIIIIIIIII (IIII III iiiii iiiii iiiii Referrals by Age Fir»>feirrak by Race 13(13%) 1(1%) ( ) '18-24 ) .e.17 17mra 14�m 17(17%) 25-„4 j' Race 35-44 OWIlilte 45-54 Unknown'j G 55 4 �/,Mack or African Arms... i 65-84 Multi-Raba l and Older A (13%) / 85d Old Prefer not to antis+.^wer, Under 18 84(1.7%( 1,6(16% R(,,4iiiiak,by Gender Gemdler Male Female _64(60%) The HirthlJhjce ax6 P4irunw,atilsti 2023 Datam. 4/2023 - 12/31/2023 Total New Cases by Month 25 20 15 10 5 0 Mar 2023 Apr 2023 May 2023 Jun 2023 Jul 2023 Aug 2023 Sep 2023 Oct 2023 Nov 2023 Dec 2023 The Hirthlplace of Minnesota • Stillwater Police received a call for a welfare check of mid-50'sale at a hotel • Initial officer response, client requested (non- it e ) crisis/mental health services • CORE arrived on-scene • Det. Le oine workers to secure continuer safety of the active scene • Both provided immediate support, rapport-buHding & de-e cMation of high emotion • Worked to create a safety pUan and discussed resources for re oMion • Aftermath • SW Nney coordinated with various farnHy and county services for continued tracking and management • Direct, reguUar phone contact with client for care coordination, positive encouragement on follow-through with personM decisions re: cHent's own care (voUuntary o itMi ation) Y�W The Hirthlplace of Minnesota y�W The Hir(hplace of Minnesota �l water, THE BIRTHPLACE OF MINNESOTA DATE: April 2, 2024 TO: Honorable Mayor and City Councilmembers FROM: Tim Gladhill, Community Development Director SUBJECT: Community Development Organizational Study/Customer Experience Plan (2023-2024 City Council Strategic Plan Initiative) DISCUSSION The 2023-2024 City Council Strategic Plan includes an initiative on improving the customer experience for those doing business with the Community Development Department. The following report is presented as an update on current status and road map to future completion. RECOMMENDATION The report does include a recommendation for an additional Staff Member (or other resources) in the Building Division to be discussed in future budget cycles. ACTION REQUESTED No action is being requested at this time. This report is for informational purposes only. 0 5�lllwater THE BIRTHPLACEOF MINNESOTA Community Development Operations Study (2024) 1 Department Contents Acknowledgements.......................................................................................................................................................3 DepartmentVisioning....................................................................................................................................................4 CityStrategic Plan..........................................................................................................................................................4 CommunityDevelopment Strategy...............................................................................................................................5 ExistingConditions Scan................................................................................................................................................6 Upcoming Projects and Initiatives...............................................................................................................................10 SuccessStories and Spotlights.....................................................................................................................................14 Department Pressure Points........................................................................................................................................16 DepartmentStrategy...................................................................................................................................................19 DepartmentInitiatives.................................................................................................................................................23 DepartmentWork Plan................................................................................................................................................26 Downtown Parking Commission Priorities, Strategies, and Work Plan.......................................................................28 Heritage Preservation Commission Priorities, Strategies, and Work Plan..................................................................30 Planning Commission Priorities, Strategies, and Work Plan........................................................................................31 2 Acknowledgements The following work plan was developed using internal resources and facilitation. An outside facilitator was not used to manage the project. Leadership thanks the Community Development Department Staff for completing this work on top of their already busy schedules. The Community Development Department would like to thank the City Council for identifying and clarifying the opportunity to review the needs of the Department through its 2023-2024 Strategic Plan. The Community Development Department would also like to thank City Administrator Joe Kohlmann for establishing a Leadership Development Program for the Senior Leadership Team to discuss culture and customer experience organization wide, not just a singular Department. The Community Development Department acknowledges that it did not manage each of the following initiatives, but had a key participatory role that had significant positive impact in the operations of the Community Development Department. Of key note, the Community Development Department thanks City Attorney Kori Land and City Clerk Beth Wolf for their work on the recodification project. Department Visioning During the First Quarter of 2024, the Community Development Department held a series of collaborative sessions to develop a strategic vision to improve the customer experience. This document is intended to serve as a Work Plan for the Community Development to advance the City Council's Strategic Plan. In recognition of distinct needs and approaches between the different Divisions and Subject Areas of the Department, each Division met separately and tailored the approach. In March 2024, the Department came together to combine the individual Division outcomes to prepare the following material. The Council's Strategic Plan, including Mission Statement, Core Values, Goals, and Strategies, are incorporated into this Plan by reference. The Council's Strategic Plan identifies a Strategy to 'Improve the Customer Experience in the Community Development Department'. This Plan is intended to provide the roadmap to achieve success in this strategy. • Core Values • Goals • Actions/Tactics City Strategic Plan • Implementation • Report to City Council • Budget Discussions JCouncil Strategic lan Session udget Proposals The following are items from the City Council's Strategic Plan and are incorporated into the Community Development Plan. City Mission Statement To provide the community with a quality living environment, quality public services and facilities while protecting cultural, historical and natural resources through fair and open government, careful planning, effective management and efficient fiscal policy. City Core Values • Respect • Integrity • Trust • Quality • Competence City Strategic Goals/Focus Area • Communications/Relationship Building • Operations • Community 4 Community Development Strategy The following are items unique to the Community Development Department and are intended to supplement the Council's Strategic Plan and guide the work of the Community Development Department specifically. Community Development Department Purpose Statement (Developed 2024) The Community Development Department helps plan for the Community's Future and helps guide projects to success through creative problem solving, fairness, and consistency. The Team ensures a healthy and safe community and promotes neighborhood vitality. Community Development Department Vision Statement (Developed 2024) The Community Development Department will build, maintain, and improve relationships and public perception. We will do this through kindness, clearer codes, improved processes, personal and professional growth, and fresh ideas. The Team commits to cultivating the customer experience and improving respect at all levels. A more detailed Work Plan is offered later in this plan. Existing Conditions Scan This section will outline existing conditions, resources, and pressure points for the Community Development Department. Key Functions The Community Development Department is officially comprised of two official (2) Divisions. Additionally, the Community Development Department has multiple focus areas. While not an official Division of the Community Development, Code Enforcement and Neighborhood Health is a key focus area with dedicated Staff. Furthermore, the Community Development Department has several Commission and Committee Responsibilities. Lake Elmo Airport Advisory Committee (Alternate) Ow AIIIIIIIIIIIIIIIIA The Planning Commission is delegated the powers under Minnesota Statutes Chapter 462.357 and 462.358 dealing with Zoning and Subdivision Powers. These regulations guide development and construction. The Heritage Preservation Commission is delegated the powers of Minnesota Statutes Chapter 471.193 dealing with preservation of historic and cultural resources. The Downtown Parking Commission is tasked with making recommendations related to the Downtown Parking District that provide an important economic development tool for the vitality of the Greater Stillwater Area/Middle St. Croix Valley. Community Development Director Planning I Chief Building' Code Manager Official Enforcement Technician Assistant City Abatement Planner Inspectors (2) Contracted Services Administrative I� Permit Assistant Technician Contracted Contracted Servici 0 Services Community Development Director Overall Department Leadership Economic Development Initiatives Downtown Parking Strategy Downtown Parking Commission Long Range Planning Contracted Staff Augmentations Economic Development Financial Analysis Planning Manager Planning Division Leadership Acting Director in absence of CD Director Short Range Planning/Zoning Administration Heritage Preservation Commission Planning Commission Assistant City Planner Primary Daily Customer Service Permit Review Land Use Application Review Administrative Approvals Administrative Assistant Customer Service Review Coordinator Commission Support Short Term Home Rentals Contracted Staff Augmentation Heritage Preservation Environmental Review Zoning Administration Building Official Building Division Leadership Inspections Plan Review Customer Service Metrics The Community Development Department uses the following metrics to determine resource needs. This is a highlight of key metrics, not an exhaustive list. Commission Approval Respond to Inquiry Resolve Inquiry Code Violation Compliance Residential Plan Review Commercial Plan Review 60 Days Same Day 2 Days 2 Weeks 2 Weeks 4 Weeks Inspection Window 148 Hours Annual Activity Levels (Approximate Average) Staff Recruitment and Retention The Community Development Department has navigated numerous Staffing Changes in the past three (3) years. • Community Development Director (Department Head) • Planning Manager • Assistant City Planner • Administrative Assistant 8 • Building Inspector The Community Development Department also added a Code Enforcement Technician during this timeframe. In total, these changes are represented by the following over the past three (3) years. Projects and Accomplishments and Major Development Review The Community Development Department successfully navigated a number of special projects and development reviews in additional to daily tasks. Not all these projects are complete, but represent the fact that significant work was made on each. Specific to the City's goal to improve and enhance the customer experience, Staff highlights the following key improvements that have been accomplished recently. • Short Term Home Rental License Program Update • Accessory Structure/Accessory Dwelling Unit Code Amendment • Software Upgrades • Recodification These simple adjustments had a significant impact; it is estimated that these steps helped avoid the need to add additional staff to manage existing processes to the tune of 0.5 FTE to 1.0 FTE. Upcoming Projects and Initiatives The following plans, projects, and initiatives are on the horizon for the Community Development Department in the next 1-3 year horizon. Comprehensive Zoning Code Update — A 2024 Priority The primary focus in 2024 will be on a major update (overhaul) of our Zoning Code and Subdivision Code. While this Code has served us well in the past, it needs updating, modernizing, and streamlining. Different sections of the Code have been updated over time, but a more comprehensive approach to simplify the use of this Code is paramount. In March 2024, Staff kicked off this process and anticipates a twelve (12) month schedule to full completion. The following milestones are anticipated in the project. 1. Update Official Zoning Map a. Consolidate similar and duplicative districts b. Ensure consistency with Comprehensive Plan 2. Update Allowable Use Tables a. Consolidate and generalize uses b. Call out specific uses only when additional oversight and approvals are required (Conditional Use Permits, Interim Use Permits, Licenses, etc.) 3. Update Definitions 4. Update District Standards (setbacks, lot size, lot coverage, etc.) 5. Update Performance Standards (parking, home occupations, signs, etc.) a. Streamlining and modernizing the Sign Code is a priority for the project through an economic development lens (customer experience) Simply consolidating Zoning Districts and Use Tables will dramatically improve the usability of the Zoning Code without even getting into policy -level discussions. Staff has already developed a framework for this exercise to serve as the foundation, reducing the number of Zoning Districts and individual uses by approximately 50%. That alone will improve the navigability of the document. 10 SAMPLE of Potential Zoning Map Amendment .. I0 `h Copy of current Official Zoning Map ------I-- - -1 .. e 11 2024 Comprehensive Zoning Code Update Proposed Official Zoning Map SUIImtar_mnina .na DiMm nl n—.— - ha D —n COmnnl I 83 NaO�hoEGmmnrcW - CI IMuenel - FZ p4e - I In94UhorW - PROS Pr Raa— u Open Spa Rta. snap FamNuesleMul R30. Rwd Re>Aulael R2 N .g* e—Cao A — RI Sw Ito Sngb F.m* R4 M mD—VRaaaenY _ RS Mall M—, ReelE I Ater n�= Zoning DlslniM cTR: F Trdhonel Reanatiel RA 0 awn h T cca:� c n.a Re' hal -'�. F I Raain bal �u<hq I I. Tu 1 awW ' I Ra ticifa� �YL'n: eayeron ea:nnu .n lnban Fsa�Wrea NRwtl Iw4iv�'v ftaN � sa�.re�.a w�a and PaM: Similar to the recent Recodification Project, Staff recommends bringing smaller, manageable sections of Zoning Code for review each month to develop an initial framework. Once a framework has been approved, the project could be opened up for public comment, followed by detailed code drafting and approval process. Rental Licensing (General/Long Term/30 Days or More) The past several City Council Strategic Plans have identified this as a priority initiative. Staff, in consultation with the City Attorney, have a framework prepared. This initiative will be discussed in tandem with the Comprehensive Zoning Code Update. Additionally, current legislation in the Minnesota Legislature may impact the City's authority in this manner. Economic Development Strategy 2.0 This initiative acknowledges successful advancement or significant progress of many previous economic development initiatives. • Business Retention and Expansion/Business Visits • Downtown Parking • Special Service District • Local Option Sales Tax (conversations ongoing) The City Council's Strategic Plan also identifies Economic Development as an initiative with the following strategies. • Create and maintain a toolbox of options that allow Stillwater to be flexible to seize opportunities that present themselves • Conduct an education and strategy session for the EDA • Consider a position within Community Development or the EDA that focuses on grant resources The City has been successful in providing a toolbox of existing resources through our Economic Development/Business Resources Webpages. >° Cr m o _o e® x O .Q r e ■ ■ I.h, Parka Fnirn, P, ,, P-k.n- 12 Moving forward on remaining items, Staff recommends the utilization of a Council Sub -Committee to better define additional future strategies. For project specific review of recent projects, the City Council has used a two (2) member ad -hoc sub -committee of the City Council to discuss housing and economic development requests such as Tax Increment Financing (TIF) and Tax Abatement. Staff recommends using this team to determine if new economic development initiatives are needed. Some suggested strategies include, but are not limited to the following. • Small Area Planning for Redevelopment Opportunities • Scattered Site Acquisition for Site Assembly and Redevelopment • Fagade Improvement Loans and Grants Housing Strategy The City's Housing Strategy focuses on leveraging existing partnerships (Washington County, Minnesota Housing Financing Agency, etc.) along with Comprehensive Planning and Zoning Code Implementation. Staff is currently monitoring legislation in the Minnesota Legislature on housing initiatives with impacts on Zoning Authority. Additionally, in 2023, the Minnesota Legislature approved a metrowide Sales Tax that provides funding for housing initiatives. Stillwater is estimated to receive approximately $140,000 per year. At minimum, the City's Housing Strategy should focus on how to best utilize these funds. Sustainability and Natural Resources Policy Staff acknowledges the work completed by the Energy in Action Team and Climate Action Plan led by Councilmember Odebrecht. This process is likely to result in implementation and action items. Traditionally, the policy -level administration of this topic has been managed by the Community Development Department. The Planning Manager has been identified as the primary staff contact on this topic moving forward as the plans of the Energy in Action Team and Climate Action Plan are presented. 13 Success Stories and Spotlights Before discussing opportunities to take the Customer Service Experience to the next level, it is important to identify and celebrate some key wins and success stories. Many of these success stories begin to illustrate the Department's commitment to better customer service through navigating the process through the lens of the customer rather than the organizational chart. Residential Siding Project Staff had been working with a Property Owner to complete a residing project for over a decade. The previous enforcement tools were simply not effective. The first new tool that was effective in making significant progress was the implementation of Administrative Citations (Fines). The Community Development Department thanks the City Attorney for this effective tool. However, more importantly and powerful was a renewed focus on connecting Property Owners with available financial resources. Through our enforcement process, we were able to refer this Property Owner to existing financial resources through the Washington County Community Development Agency (CDA). It was this part that finally got this project over the finish line. Washington County CDA Staff also noted that they desire to continue to work with City Staff and that opportunities in Stillwater often go untapped. South Hill Hazardous Building Removal As the City Council will recall, the City initiated a process to declare a couple of accessory structures on South Hill as Hazardous Structures (hazardous as defined by Minnesota Statutes). The success story ended up being not have to fully execute that process and the Owner ultimately voluntarily removing the hazard. As bonus, an adjacent hazardous structure was also able to be removed voluntarily. New Facility for Existing Indoor Commercial Recreation Business — Economic Development Referral Too often, Economic Development is defined by the community as providing financial support such as Tax Increment Financing (TIF), Tax Abatement, etc. However, a key piece of Economic Development is actually developing relationships, retaining the business a community already has, and leveraging already existing resources. This user is known by the City through it's request for Zoning Amendment and Plan Review for their new facility in the West Stillwater Business Park. However, more importantly, City Staff was able to refer the project to the Washington County Open to Business Program, who was able to provide some FREE business advising as well as some non- traditional financial support. This final 'gap financing' or 'last dollars in' helped get the project over the finish line and did not require any financial support from the City. Short Term Home Rental Proactive Identification and Support A key barrier to Staff's ability to assist Short Term Home Rental Applicants is the fact that we are unaware of the request until a property is purchased and plans have been developed or construction has commenced. Staff has gone through great proactive strides to identify and reach out to Owners that we think may be considering a Short Term Home Rental. Staff also documents these conversations in the Property File for future reference. North Hill Short Term Home Rental 14 A number of investors see Stillwater as a great opportunity. Often, housing stock is purchased with minimal time on the market. Not every Buyer has their final vision solidified by the time a Purchase Agreement is required before it is sold to another Interested Party. Staff was able to work with a similar Buyer, who was able to pivot from a simple remodel project to successfully navigating the Short Term Home Rental Process. This example not only illustrates Staffs commitment to solutions (without designing the project for the Applicant), but was also able to work with this Applicant to help design new tools and approaches for future projects moving forward. North Hill Infill Development A success story related to the Community Development Department's commitment to improving the Customer Experience for the Commission Review Process was a recent infill development proposal (yet to be constructed). Through a combination of better Pre -Application Concept Review Processes and augmenting City Staff through specialized contracted staff, this project quickly and positively moved through the Commission Approval Process. This example will now serve as a model moving forward. Accessory Structures and Accessory Dwelling Units The City found itself processing a number of Variances for Accessory Dwelling Units. While the previous regulations worked well for new construction, they did not work well for converting existing accessory structures into accessory dwelling units. A recent change to City Code significantly reduced the administrative burden, reducing dozens of Land Use Applications that can now go straight to Building Permit and reduced several hours of Staff and Commission Time each month to focus on higher priority projects and initiatives. Interim Use Permits/Seasonal Outdoor Uses While seemingly subtle, this new tool has been instrumental in streamlining previously complex processes. Requests for outdoor dining, mobile food units (food trucks), mobile saunas, etc. have navigated our process much more seamlessly. Staff Reports Another subtle, but effective change has been tightening up and shortening Staff Reports, with ability to provide attachments and links to find additional detail. 15 Department Pressure Points The section will focus on the pressure points for Department Staff that represent a level of difficulty in terms of customer feedback, complexity of process, hours per project spent, etc. Customer Feedback Staff has attempted to provide some anecdotal feedback through a combination of online surveys, business visits, and direct project review feedback. These themes should not necessarily be qualified as statistically significant, but provide a roadmap to high level themes through a variety of outreach. Some of this feedback dates back almost three (3) years, and some of these themes have already been addressed, at least in part. Key Pressure Points The following are key pressure points for Department Staff. Short Term Home Rentals Short Term Home Rentals are the Department's most significant pressure point. Staff often discovers these proposals well into the process or after the fact. Additionally, Applicants express a lot of frustration with the regulations surrounding these uses. However, a large portion of the frustration is the Building Code Occupancy Classification, which is outside of the City's control. Staff has gone through great lengths to clarify (and sometimes challenge) State Interpretations over the course of two (2) years. In recognition of the complexity and frustrations, Staff has invested additional resources in Pre -Application Concept Review, which is showing signs of success and improved customer satisfaction. 16 The two images above are identical but illustrate the complexity and expectations of buyers. One may not be able to spot the difference of the use of the same structure, but the State Building Code Requirements based on use (primarily permanent resident or transient guests) vary greatly. Adaptive Reuse of Existing and Historic Buildings There are a number of tools that exist to help preserve existing buildings without adhering to the strict interpretation of applicable codes. The most significant tool is the Minnesota Conservation Code for Existing Buildings. While this code does not create exemptions to all required building codes, it does provide some flexibility. Without inadvertently designing projects for Applicants, Staff does identify this as a potential tool for project designer to use. The State of Minnesota states the following for this code. Contains regulations for building conservation using both prescriptive and performance -based provisions with emphasis on performance. These regulations may often be less restrictive than the IBC [International Building Code], making building conservation and reuse of existing buildings more cost effective while maintaining building safety. The key to success in this topic is early coordination through Pre -Application Concept Review. Staff does not always have the opportunity to connect with projects before property is purchased or projects are started. Staff is also actively gathering and documenting common pressure points such as exiting, accessibility, fire/life/safety. Over the past several recent project, Staff has found and refined an effective approach. 17 Commission Review Process This section outlines the Department's work on streamlining the Commission Approval Process and improving the Customer Experience, especially through Pre -Application Concept Review. One project. Multiple Commissions. From time to time, a single project may require review from multiple Advisory Commissions of the City Council. Key Commission involved in Community Development Projects include, but are not limited to the following. Downtown Parking Commission Heritage Preservation Commission Planning Commission While each are technically separate applications and timelines, the Community Development Department approaches our review as a Project rather than a series of Applications. This was an important first step in redesigning our processes to improve the Customer Experience. Furthermore, with each Commission a separate Application, each action was subject to a separate Appeal. The potential for multiple appeals for a single project on top of a complex Appeals Process (that went beyond State Statute Requirements) created for a complex appeals process. While each action is a separate appeal, the recent recodification process, led by the City Attorney and City Clerk, dramatically cleaned up this process. 18 Department Strategy This section will outline additional implementation recommendations from Community Development Staff. As a reminder, the following process was used to guide the work of this section. • Core Values • Goals • Actions/Tactics What is The Customer Experience? • Implementation • Report to City Council • Budget Discussions • Council Strategic Plan Session • Budget Proposals Team Culture and Customer Experience are hard to define compared to some of the metrics in previous sections of this report. It takes extra time to define and measure these qualitative aspects. The Community Development Department acknowledges this, but also points to quantitative metrics referenced earlier in this report as well as documenting qualitative customer feedback as the best way to measure our success. The Team also does acknowledge a general agreement that the culture change put into place is starting to take hold, with noticeable improvement at the Commission Level and Staff Level in late 2023 and early 2024, and important turning point for the Customer Experience that will take some time to show up in customer feedback. Team Stillwater al , Iwater THE BIRTHPLACE OF MINNESOTA While we have distinct roles, often involving outside and State Agency Requirements, we acknowledge that we are part of Team Stillwater at the end of the day. Our codes, regulations and other requirements may come from other sources and we have limited control over content; however, we do get to decide how we deliver these services and how we welcome the Customer into the process. Development Review Spectrum Similar to the above, while we have different and distinct roles, we are still part of a broader process. Our codes and regulations are simply tools to achieve a broader goal. The Customer typically does not think about a project through the lens of multiple processes and codes; they think about it as a project. As such, the Community Development Department has redesigned several processes through the lens of the Customer's Project, not a series of Applications and Processes. 19 Helping Navigate our Processes Our processes and regulations are complex and often confusing, but exist for a reason. That said, the focus of our efforts has been to help guide projects through the process as a Partner, not a Regulator. At the end of the day, it is our goal to help decomplicate the process. To help illustrate the approach, the Community Development Department has adopted the theme of a Tour Guide. A good Tour Guide can be one of the most memorable parts of any trip/vacation. TOUR I E This is clearly a long term strategy and can be difficult to quantify. Some key elements are better Pre -Application Concept Review and assistance throughout the duration of the project 20 Changing Mindset The Community Development Department also acknowledges the mindset of the industry has evolved over the past several years. The Team has used the following tool to help define and craft strategies around this evolving mindset. This changing mindset also shows up in Customer Expectations, who are hoping for quicker turnarounds with little - to -no corrections. This sometimes leads to projects commencing without proper approvals. Staff continues to refine its process and tools to evolve a previous linear process into a collaborative, dynamic process. The intent is to catch major issues earlier. • Adoption of the plan is the strategy. • Change is dangerous. • An event. • Wish list —the longer the better. • Community is static. • Tell residents. • A linear process with one particular scenario for the future. MODERN MINDSET • Execution is the strategy. • Stability is dangerous. • A process. • Prioritized list —less is more. • Community is dynamic • Involve residents. • Non -linear process with several possible future scenarios. • Arithmetic —sequential • Calculus —lots of moving parts • Reductions to public safety (fire and • Nothing is sacred for potential budget police) are off-limits. reductions, including public safety. • Assumption that existing advantages • Assumption that existing advantages will will persist. come under pressure. • Deficit -closing strategy. • Capitalize on strengths. • Conversations that reinforce existing • Conversations that candidly question the perspectives. status quo. • Relatively few and homogenous people • Broader constituencies involved in strategy involved in strategy process. process, with divergent input. • Precise but slow. • Fast and roughly right. • Prediction oriented. • Discovery driven. • Seeking confirmation. • Seeking disconfirmation. • Extending a trajectory. • Promoting continual shifts. Source: Patrick Ibarra, ICMA Magazine Team Dynamics The Team worked on a Clifton Strengths Finder 2.0 to help define our strengths as a team and better understand strategies of communicating between different styles. More importantly, this feedback is used in recruitment and retention. As we build a team, we focus more on team strengths and look for areas of need to advance the team forward. 21 Leads With Executing Influencing Relationship Building Strategic Thinking ■ Executing ■ Influencing ■ Relationship Building ■ Strategic Thinking Staff that lead with Executing themes help make things happen. Staff that lead with Influencing themes take charge, speak up, and make sure others are heard. Staff that lead with Relationship Building themes help build strong relationships that hold a team together. Staff that lead with Strategic Thinking themes help absorb and analyze information that informs better decisions. This exercise can also be overlaid on another professional development tool (Insights Profile) to better understand and address team dynamics and help develop a team that works together collaboratively, understanding each other's strengths and approaches. These tools will be used moving forward on a regular basis for ongoing professional development training. v 22 Department Initiatives As part of the Community Development Department's visioning, strategy development, and work plan development, Staff developed a number of desired strategies. • Planning Division o Update Zoning Code and Design Guidelines o Create Operations Manual o Increase Job Shadow Opportunities o Increase Networking and Professional Development Opportunities ■ Chamber Events, etc. ■ Professional Development Associations • Building Division o Add Staffing (1.0 FTE) o Continue implementation and training of software and continually improve programming o Increase awareness of Division Purpose and Responsibilities o Improve Plan Review and Tracking Process to support the unique roles and responsibilities of each Division and allow for limited parallel review o Succession and Cross Coverage Plan (bench of talent) o Retention and Recruitment Incentives o Career Ladder/Position Descriptions/JAQ Resource Recommendations The following section focuses on recommendations for future budget cycles. This is not an immediate request. The Community Development Department has spent a significant amount of time exploring strategies that improved the process before considering new resources. That said, it is clear that some additional resource allocation is needed to meet the Council's expectation. These resource needs are prioritized as follows. • Building Permits and Inspections Adequate Pending Economic Development Strategy Outcomes Adequate • Planning and Zoning • Code Enforcement To assist the City Council in determining the appropriate level of resource allocation, the following thresholds are offered. 23 • Timeframe • Industry • Above Industry Slightly Below Standard Standard Industry Timeframes Timeframes Standard • Limited • Enhanced • Limited Proactive Proactive Proactive Support Support Support With this in mind, the Community Development Department is recommending the addition of a 1.0 FTE focus on Plan Review, especially for Commercial and Industrial Projects. This could be a City Employee, Contract Services, or some combination thereof. The Community Development Director (Department Head) clearly articulated that a change in Department Culture and Customer Experience was necessary to support this new budget request. In other words, the Director does not support providing additional resources to the same processes and culture. This recommendation is based on the following more detailed metrics. Per Employee Metric Maximum Threshold Permits per Day (Administration) 5 Permits per Month (Administration) 100 Permits per Year (Administration) 1,200 Inspections per Day 10 Inspections per Month 200 Inspections per Year 2,400 Plan Reviews per Day 5 Plan Reviews per Month 100 Plan Reviews per Year 1,200 Additional Inquiries per Day 5 Additional Inquiries per Month 100 Additional Inquiries per Year 1,200 Additional Considerations Department Leadership and Management Division Leadership and Management Code Enforcement/Violations of Existing Some talking points include, but are not limited to the following. 1. Add City Employee a. Lower hourly cost b. More control over quality of service c. Assists with succession planning i. Multiple retirements planned incoming years d. Better customer service for walk-in customers 2. Augment Existing Staff with Contracted Services a. Higher hourly cost b. More long-term flexibility 24 c. Access to specialized resources The additional staffing request could be funded through a combination of: Increased permit fees Reduced reliance (cost savings) for overtime wages Reduced reliance (cost savings) on existing contracted services Based on feedback from Community Development Staff, it is hereby clarified that any discussion about augmenting staff through contracted services is really only about addressing dynamic activity levels and revenue year over year. Staff feels that it is important to maintain a baseline of City Staff to address the average activity levels. These staffing recommendations are based on the status quo and existing Council Expectations. If the Council were to add additional strategic initiatives, there may be additional staffing needs 25 Department Work Plan The Department has a more specific work plan to guide detailed work and is included here for reference. 2023 2024 Q1 Q2 Q3 JQ4 Q1 Q2 Q3 Q4 1. St. croir' 1.1 Finar, 1.2Architect,., 1.3 City Co u 1.4 Decidt iec 2 Downtown Parking 2.1 Pay Zone Implementation Complete 2.2 Develop New Operations and Maintenance Strategy 2.3 Ongoing Administration Ongoing 3 Bergstein Shoddy Mill Building Reuse 3.1 Identify Alternatives and Pathways 3.2 Define Environmental Review Process 3.3 Choose Alternative (Public Works) 3.4 Manage Environmental Review Process (as needed) 4 Rental Housing 4.1 Scoping Meeting 4.2 Recodification Project (City Clerk/City Attorney) 4.3 Program Approved (City Attorney Ordinance) 4.4Implementation and Maintenance 5 Excel Energy Transformer Project Q 5.1 Approve Agreement 5.2Inventory and Prioritize Transformers (Dunker) 5.3 Approve Agreements with Artists 5.4 Manage Installations 6 Community Development Customer Experience 6.1 Communication Strategy/Improvements 6.25treamline Permitting (Contingent upon ERP Software) 6.3Online Permitting (Permits + Plan Review) 6.4 Zoning Code Update (City Attorney) 7 Economic Development 7.1 Educational Workshops for Economic Development Strategy 7.2 Define Tools for Economic Development Strategy 7.3 Downtown Steering Committee 7.4Site Selection Inquiries Ongoing 7.5 Business Retention and Expansion Visits Ongoing 8Commission Liaison 8.1 Downtown Parking Commission Ongoing 8.2 Heritage Preservation Commission Ongoing 8.3 Planning Commission Ongoing 9 Large Projects 9.1 Lora Hotel Projects 9.21ora Hotel Projects (Event Center, Stone House STHR) 9.3 Sandhill Shores 9.4Chapel Hill Flats 9.5 Sundance Stillwater 10Staff Recruitment 10.1 Community Development Administrative Assistant Pff 10.2 Assistant City Planner 10.3 Onboarding and JobShadowin 26 Community Development Work Plan Status Update Type Project Name Status Issues Requiring Management Attention Council Strategic Plan Downtown Parking ❑ Permit Module Implementation Council Strategic Plan Economic Development Strategy ■ Determine Strategy Development Approach Council Strategic Plan Rental Housing — Run concurrent with Comprehensive Zoning Council Strategic Plan Community Development Customer Experience Council Strategic Plan Critical Projects Comprehensive Zoning Code Amendment Internal Kick Off 12 Month Project ERP Software Critical Proj Permit (Plan Review) Streamlining Implementationects Phase 2 = electronic plan review Critical Projects Bergstein Shoddy Mill (and other Riverfront ❑ Improvements) Design & Historical Review Monitor only. Critical Projects Xcel Energy Transformer Painting Junker/Heimdahl implementation. New Energy in Ongoing Operations Commission Liaison ■ Action/Climate Action Commission? Ongoing Operations Department Leadership Ongoing Operations Economic Development Ongoing Operations Downtown Parking 0 & M ■ Discuss Future 0 & M Strategy. Additional Project Requests • Affordable Housing Policy(ies) • Sustainability Policy (Climate Action Plan, Energy Action Plan Implementation) • Historic Plaques • Historic Wayfinding QR Codes • Local Historic Designation Program • Sunken Garden • Short Term Home Rental Issues (State, County) 27 Downtown Parking Commission Priorities, Strategies, and Work Plan In 2020 (following a 2019 Downtown Parking Study), the Downtown Parking Commission created a Work Plan for their work. Many of these strategies have been completed with the changes made to the Downtown Parking District in 2023. The Commission will be spending the first part of 2024 updating this work plan. 2021-2024 Downtown Parking Commission Work Plan January 2022 Update City Strategic Goal: Develop Organizational Excellence • Related and Relevant Strategies o Maintain High Quality, Efficient Public Service Delivery Standards o Implement Software Integration and Update City Facilities Downtown Parking Strategy: Improve Enforcement and Technology (including Event Parking Strategy) Project Action Timeframe Additional Commission Comments Number Resources Needed Streamline Payment Systems Q4 2021 40 Hours Staff and Consolidate three (3) Time existing systems into a single system Research License Plat Reader Q4 2021 10 Hours Staff High Priority (LPR System) for enforcement Time $40,000 Capital Cost Update Event Policies for 2022-2023 10 Hours Staff Medium Priority utilization of public lots for Time events City Strategic Goal: Develop Our Community • Related and Relevant Strategies o Promote Economic Development and Housing Affordability o Become a Year Round Destination City with a Sustainable and Balanced Downtown o Update City Infrastructure, Including Parks and Recreation Facilities o Enhance City Policies and Ordinances Downtown Parking Strategy: Ensure Parking Capacity Meets Downtown Needs (Combo of Pricing/Utilization Counts) Project Action Timeframe Additional Commission Comments Number Resources Needed Create a Utilization Count Q4 2021 5 Hours Staff Time Low to Medium Priority Program Conduct Annual Utilization Ongoing 10 Hours Staff Low to Medium Priority County Time Update Business Parking Permit 2022 20-40 Hours Staff Medium Priority policies and fees Time Require more advance Event Planning 28 Update Overall Downtown 2022 20 Hours Staff Only support raising Lot 2 Parking Pricing Strategy/Fees Time Fee to $5 Staff Comment: City Council discussion in Strategic Plan to Evaluate revenue options broadly. Review On -Street Parking Rules 2022-2023 40 Hours Staff High Priority - favor and Restrictions Time reducing hour limits at least in certain zones to encourage users to use perimeter lots. Update Zoning Code to ensure 2024 10 Hours Staff Low Priority necessary capacity expansion is Time achievable Downtown Parking Strategy: Improve Customer Experience (Combination of Wayfinding/Signage and Customer Service) Project Action Timeframe Additional Commission Comments Number Resources Needed Create a Master Wayfinding Sign 2022 20 Hours Staff Medium Priority Plan Time or $5,000 Contracted Services Install Wayfinding Signage 2023 TBD — Based on Medium Priority findings of Master Wayfinding Sign Plan Develop Wayfinding Mobile App 2024 TBD Medium Priority Develop Marketing Campaign 2023 TBD Medium Priority and Communications Plan Partner with Discover Stillwater Consider Valet Service (or 2024 TBD Medium Priority circulator service) Review Enforcement Approach High Priority and Customer Support Additional `Parking Lot List' of Additional Topics (2022 Commission Discussion/Watch List) • Loading and Loading Dock Areas • Annual Audit of Reserved Stalls and Approved Mitigations • Overnight Parking • Saint Croix Riverfront Parks Parking Plans 29 Heritage Preservation Commission Priorities, Strategies, and Work Plan For a number of years, the Heritage Preservation Commission has prepared a Work Plan, as much of its work is proactive in addition to reacting to Land Use Applications. In 2023, the Heritage Preservation Commission held a series of workshops to set general priorities for the upcoming year. This Commission also met in early 2024 to review status of these priorities and add additional as needed. Many of the outstanding initiatives will be addressed in the 2024 Comprehensive Zoning Code Update. 2023-2024 Heritage Preservation Commission Priorities • Murals/Graphic Design Signs (2024 Comprehensive Zoning Code Update) • Mobile Food Units/Food Trucks (complete) • Downtown Lighting, Decor, and Other Fagade Improvements (completed by way of update) • Accessory Dwelling Unit Review Process (completed by way of Recodification Process — no changes to review process) • Design Review Process (improved by way of better Pre -Application Concept Review Process) • Design Guideline Navigation Improvement (Choose Your Own Adventure) Additional Priorities Identified in 2024 • Building Demolition Requirements outside of Design Review Districts and Located in Area Plans (Comprehensive Plan) • Local Designation Program • Dutchtown Neighborhood Local Designation District • Capitalize on Grant Opportunities (SHPO CLG, MNHS, etc.) 30 Planning Commission Priorities, Strategies, and Work Plan The Planning Commission is largely a reactionary Commission guided by State Statute and has a high volume of Land Use Applications that consumes a majority of this Commission's time. That said, this Commission had continued to maintain a list of Zoning Code 'fixes' as Applications came across their agenda, especially those that required frequent Variances. A majority of these priority fixes were addressed in the recent Recodification Project. The remainder will be addressed in the 2024 Comprehensive Zoning Code Update, the top priority initiative for this Commission in 2024. That said, the Commission will be holding one (1) to two (2) workshops in early 2024 to define priorities and work plan for the Commission moving forward. 31 03/19/24 11:01 am HOUSE RESEARCH CG/RK H4010DE1 1.1 .................... moves to amend H.F. No. 4010 as follows: 1.2 Delete everything after the enacting clause and insert: 1.3 "Section 1. [462.35711 MULTIFAMILY RESIDENTIAL DEVELOPMENTS. 1.4 Subdivision 1. Definitions. (a) For the purposes of this section, the following terms have 1.5 the meanings given them. 1.6 (b) "Affordable housing development" means a multifamily residential development in 1.7 which: 1.8 (1) at least 20 percent of the residential units are for households whose incomes do not 1.9 exceed 50 bercent of the greater of the statewide or area median income: or 1.10 (2) at least 40 percent of the residential units are for households whose incomes do not 1.11 exceed 60 percent of the greater of the statewide or area median income. 1.12 The deed or declaration for an affordable residential unit must also contain a restrictive 1.13 covenant requiring the property to remain affordable housing for at least 30 years. 1.14 (c) "City" means a home rule charter or statutory city. 1.15 (d) "Commercial use" means the use of land or buildings, in whole or in part, for the 1.16 sale, lease, rental, or trade of products, goods, and services. 1.17 (e) "Cottage housing" means residential dwelling units on a lot with a common open 1.18 space that either: 1.19 (1) is owned in common; or 1.20 (2) has units owned as condominium units with property owned in common and a 1.21 minimum of 20 percent of the lot size as open space. Section 1. 1 03/19/24 11:01 am HOUSE RESEARCH CG/RK H4010DE1 2.1 (f) "Courtyard apartment" means a building with up to four attached residential dwelling 2.2 units arranged on two or three sides of a yard or garden. 2.3 (g) "Duplex" means a two family home, classified as an IRC-2 in the State Building 2.4 Code and not meeting the definition of townhouse. 2.5 (h) "Fiveplex" means a building containing five residential dwelling units intended for 2.6 nontransient occupancy and not meeting the definition of townhouse. 2.7 (i) "Fourplex" means a building containing four residential dwelling units intended for 2.8 nontransient occupancy and not meeting the definition of townhouse. 2.9 0) "Environmental justice area" has the meaning under section 116.065, subdivision 1. 2.10 (k) "Metropolitan area" has the meaning under section 473.121, subdivision 2. 2.11 (1) "Multifamily residential development" means a single residential building with at 2.12 least 13 units or a mixed -use building with commercial use on the ground floor and at least 2.13 half of the usable square footage is for residential use. "Multifamily residential development" 2.14 does not include the following housing types: 2.15 (1) duplexes; 2.16 (2) triplexes; 2.17 (3) fourplexes; 2.18 (4) fiveplexes; 2.19 (5) sixplexes; 2.20 (6) townhouses; 2.21 (7) stacked flats. 2.22 (8) courtyard apartments; 2.23 (9) cottage housing; and 2.24 (10) single-family detached homes. 2.25 (m) "Residential unit" means a residential dwelling for the use of a single owner or 2.26 tenant. 2.27 (n) "Single-family detached home" means any building that contains one residential 2.28 dwelling unit used, intended, or designed to be built, used, rented, leased, let, or hired out 2.29 to be occupied, or occupied for living purposes that is not attached to another structure. Section 1. 2 03/19/24 11:01 am HOUSE RESEARCH CG/RK H4010DE1 3.1 (o) "Sixplex" means a building containing six residential dwelling units intended for 3.2 nontransient occupancy and not meeting the definition of townhouse. 3.3 (D) "Stacked flat" means a nontransient residential buildinii of no more than three stories 3.4 on a lot zoned for residential development in which each floor is a residential dwelling unit. 3.5 (q) "Structure" means anything constructed or installed for residential or commercial 3.6 use which requires a location on a parcel of land. "Structure" does not include 3.7 nonconformities. 3.8 (r) "Townhouse" means a single-family residential dwelling unit constructed in a group 3.9 of three or more attached units in which each unit extends from the foundation to the roof 3.10 and with open space on at least two sides. Each single-family residential dwelling unit shall 3.11 be considered to be a separate building. Separate building service utilities shall be provided 3.12 to each sinLyle-familv residential dwelling unit when reauired by the Minnesota State Building 3.13 Code. 3.14 (s) "Triplex" means a building containing three residential dwelling units intended for 3.15 nontransient occupancy and not meeting the definition of townhouse. 3.16 Subd. 2. Multifamily residential developments. (a) Subject to compliance with all 3.17 municipal zoning standards, multifamily residential developments shall be a permitted use 3.18 in any zoning district that allows for a commercial use, except for: 3.19 (1) industrial zoning districts where a commercial use is not allowed; or 3.20 (2) industrial zoning districts that are located in an environmental iustice area. 3.21 (b) A multifamily residential development may not be constructed on a lot zoned for a 3.22 single-family detached home unless otherwise authorized by law, rule, or ordinance. 3.23 (c) A city may require a conditional use permit for a multifamily residential development 3.24 only if the specific circumstances of the development raise concerns related to the public 3.25 health, safety, and general welfare. 3.26 Subd. 3. Applicable zoning standards. (a) A multifamily residential development must 3.27 comply with any standards, performance conditions, or requirements, including the adequacy 3.28 of existing public infrastructure, imposed by a city to promote the public health, safety, and 3.29 general welfare. 3.30 (b) A city must not impose a height requirement on a multifamily residential development 3.31 that is less than the following: 3.32 (1) in a city of the first class, 75 feet; Section 1. 03/19/24 11:01 am HOUSE RESEARCH CG/RK H4010DE1 4.1 (2) in a city of the second class, 45 feet; 4.2 (3) in a city of the third class in the metropolitan area, 45 feet; or 4.3 (4) in a city of the third class outside of the metropolitan area, 35 feet. 4.4 (c) A city must not impose a setback requirement on a multifamily residential 4.5 development that is greater than the smallest required minimum setback distance of any 4.6 other structure in the same zoning district of the parcel on which the development will be 4.7 built. 4.8 (d) A city may impose a height or setback requirement that is different from the 4.9 requirements in this subdivision if such requirements would result in a multifamily residential 4.10 development that would substantially vary in compatibility and scale with surrounding 4.11 properties. 4.12 (e) This subdivision does not apply to a city of the fourth class. 4.13 Subd. 4. Parking requirements limited. A city may not require more than one off-street 4.14 parking space per residential unit, except that additional disability parking spaces may be 4.15 required to meet the requirements of the Americans with Disabilities Act. 4.16 Subd. 5. Affordable housing development; height and mass requirements. An 4.17 affordable housing development must be permitted to exceed one or more maximum 4.18 dimensional standards imposed by city official zoning controls as a zoning density bonus. 4.19 A zoning density bonus offered by a city for an affordable housing development may include 4.20 one or more of the following dimensional standards above the maximum base zoning 4.21 regulations: 4.22 (1) a building height increase of at least 35 feet; 4.23 (2) an increased floor area ratio; 4.24 (3) an increased number of units per acre; 4.25 (4) an increased total number of units; 4.26 (5) a higher percentage of lot coverage; or 4.27 (6) other dimensional standards that increase building size by at least 30 percent more 4.28 than what is allowed for market -rate multifamily residential developments. 4.29 Subd. 6. Administrative review process. (a) Notwithstanding any law, rule, or ordinance 4.30 to the contrary, a city must establish an administrative review process subject to the Section 1. 4 03/19/24 11:01 am HOUSE RESEARCH CG/RK H4010DE1 5.1 procedures in section 15.99 for a multifamily residential development meeting the 5.2 requirements of this section. 5.3 (b) An application reviewed through an administrative review process or other process 5.4 may not be approved contingent on factors not related to the protection of public health, 5.5 safety, and welfare; the completion of a study; or the development being a part of a planned 5.6 unit development if the multifamily residential development complies with this section. 5.7 Subd. 7. Exceptions. (a) Nothing in this section authorizes a multifamily residential 5.8 development that is prohibited by state or federal law or rule, or is prohibited under an 5.9 ordinance adopted pursuant to such a state or federal law or rule, that protects floodplains, 5.10 areas of critical or historic concern, wild and scenic rivers, shore land, or that otherwise 5.11 restrict residential units to protect and preserve the public health, the environment, or scenic 5.12 areas. 5.13 (b) A multifamily residential development may not be inconsistent with approved plans 5.14 under chapter 103B. 5.15 EFFECTIVE DATE. This section is effective January 1, 2025." 5.16 Amend the title accordingly Section 1. SF1370 REVISOR JSK S1370-1 1st Engrossment SENATE STATE OF MINNESOTA NINETY-THIRD SESSION S.F. NO. 1370 (SENATE AUTHORS: PORT and Mitchell) DATE D-PG OFFICIAL STATUS 02/08/2023 733 Introduction and first reading Referred to Housing and Homelessness Prevention 03/22/2023 2199 Comm report: To pass 2199 Second reading 11498 Rule 47, returned to Housing and Homelessness Prevention 03/13/2024 12159a Comm report: To pass as amended and re -refer to State and Local Government and Veterans 12197 Author added Mitchell 1.1 A bill for an act 1.2 relating to housing; amending provisions relating to building permit processing 1.3 and fees; amending provisions relating to land use and planning; prohibiting 1.4 counties and municipalities from enacting ordinances prohibiting emergency shelter 1.5 facilities; establishing requirements for municipalities to allow multifamily 1.6 residential developments; defining middle housing; requiring permitting middle 1.7 housing types in residential areas; authorizing accessory dwelling units; limiting 1.8 off-street parking requirements for residential development; limiting aesthetic 1.9 mandates on residential project approvals; limiting requirements for homeowners 1.10 associations on residential project approvals; amending Minnesota Statutes 2022, 1.11 sections 15.99, subdivisions 1, 2; 326B.153, by adding a subdivision; 394.25, by 1.12 adding subdivisions; 462.357, by adding a subdivision; proposing coding for new 1.13 law in Minnesota Statutes, chapter 462. 1.14 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: 1.15 Section 1. Minnesota Statutes 2022, section 15.99, subdivision 1, is amended to read: 1.16 Subdivision 1. Definitions. (a) For purposes of this section, the following terms shall 1.17 have the meanings given. 1.18 (b) "Agency" means a department, agency, board, commission, or other group in the 1.19 executive branch of state government; a statutory or home rule charter city, county, town, 1.20 or school district; any metropolitan agency or regional entity; and any other political 1.21 subdivision of the state. 1.22 (c) "Request" means a written application for a building permit, or a written application 1.23 related to zoning, septic systems, watershed district review, soil and water conservation 1.24 district review, or the expansion of the metropolitan urban service area, for a permit, license, 1.25 or other governmental approval of an action. A request must be submitted in writing to the 1.26 agency on an application form provided by the agency, if one exists. The agency may reject Section 1. SF 1370 REVISOR JSK S 1370-1 1 st Engrossment 2.1 as incomplete a request not on a form of the agency if the request does not include 2.2 information required by the agency. A request not on a form of the agency must clearly 2.3 identify on the first page the specific permit, license, or other governmental approval being 2.4 sought. No request shall be deemed made if not in compliance with this paragraph. 2.5 (d) "Applicant" means a person submitting a request under this section. An applicant 2.6 may designate a person to act on the applicant's behalf regarding a request under this section 2.7 and any action taken by or notice given to the applicant's designee related to the request 2.8 shall be deemed taken by or given to the applicant. 2.9 Sec. 2. Minnesota Statutes 2022, section 15.99, subdivision 2, is amended to read: 2.10 Subd. 2. Deadline for response. (a) Except as otherwise provided in this section, section 2.11 462.358, subdivision 3b, or 473.175, or chapter 505, and notwithstanding any other law to 2.12 the contrary, an agency must approve or deny within 60 days a written request for a building 2.13 permit, or a written request relating to zoning, septic systems, watershed district review, 2.14 soil and water conservation district review, or expansion of the metropolitan urban service 2.15 area for a permit, license, or other governmental approval of an action. Failure of an agency 2.16 to deny a request within 60 days is approval of the request. If an agency denies the request, 2.17 it must state in writing the reasons for the denial at the time that it denies the request. 2.18 (b) When a vote on a resolution or properly made motion to approve a request fails for 2.19 any reason, the failure shall constitute a denial of the request provided that those voting 2.20 against the motion state on the record the reasons why they oppose the request. A denial of 2.21 a request because of a failure to approve a resolution or motion does not preclude an 2.22 immediate submission of a same or similar request. 2.23 (c) Except as provided in paragraph (b), if an agency, other than a multimember governing 2.24 body, denies the request, it must state in writing the reasons for the denial at the time that 2.25 it denies the request. If a multimember governing body denies a request, it must state the 2.26 reasons for denial on the record and provide the applicant in writing a statement of the 2.27 reasons for the denial. If the written statement is not adopted at the same time as the denial, 2.28 it must be adopted at the next meeting following the denial of the request but before the 2.29 expiration of the time allowed for making a decision under this section. The written statement 2.30 must be consistent with the reasons stated in the record at the time of the denial. The written 2.31 statement must be provided to the applicant upon adoption. Sec. 2. 2 SF 1370 REVISOR JSK S 1370-1 1 st Engrossment 3.1 Sec. 3. Minnesota Statutes 2022, section 326B.153, is amended by adding a subdivision 3.2 to read: 3.3 Subd. 5. Valuation. The commissioner must establish a cost-Der-souare-foot valuation 3.4 of residential buildings for the purpose of setting building permit fees by municipalities. 3.5 Residential buildings include one- and two-family buildings, townhouse buildings, and 3.6 accessory buildings. 3.7 Sec. 4. Minnesota Statutes 2022, section 394.25, is amended by adding a subdivision to 3.8 read: 3.9 Subd. 11. Emergency shelter facility. (a) "Emergency shelter facility" means a facility 3.10 that provides a safe, sanitary, accessible, and suitable emergency shelter for individuals and 3.11 families experiencing homelessness, regardless of whether the facility provides emergency 3.12 shelter during the day, overnight, or both. The emergency shelter facility must conform 3.13 with the State Buildiniz Code under chapter 326B and the State Fire Code under chapter 3.14 299F. 3.15 (b) A county shall not enact, amend, or enforce a zoning ordinance that prohibits 3.16 emergency shelter facilities. A county may prohibit an emergency shelter facility in areas 3.17 zoned for residential, agricultural, or heavy industrial uses, or as required by law to conform 3.18 with the State Building Code, State Fire Code, or other state requirements. 3.19 Sec. 5. Minnesota Statutes 2022, section 394.25, is amended by adding a subdivision to 3.20 read: 3.21 Subd. 12. Homeowners associations. (a) A county must not condition approval of a 3.22 residential building permit, residential subdivision development, or residential planned unit 3.23 development on the creation of a homeowners association or on the inclusion of any terms 3.24 in a homeowners association bylaws, articles of incorporation, or any other governing 3.25 document that is not required under state law. 3.26 (b) A county must not require that a residential property be part of a homeowners 3.27 association or provide an incentive for such membership. The county must also not require 3.28 or incentivize a homeowners association to adopt terms or conditions not required under 3.29 state law. Sec. 5. SF 1370 REVISOR JSK S 1370-1 1 st Engrossment 4.1 Sec. 6. Minnesota Statutes 2022, section 462.357, is amended by adding a subdivision to 4.2 read: 4.3 Subd. 1j. Emergency shelter facility. (a) "Emergency shelter facility" means a facility 4.4 that provides a safe, sanitary, accessible, and suitable emergency shelter for individuals and 4.5 families experiencing homelessness, regardless of whether the facility provides emergency 4.6 shelter during the day, overnight, or both. The emergency shelter facility must conform 4.7 with the State Building Code under chabter 326B and the State Fire Code under chabter 4.8 299F. 4.9 (b) A municipality shall not enact, amend, or enforce a zoning ordinance that prohibits 4.10 emergency shelter facilities. A municipality may prohibit an emergency shelter facility in 4.11 areas zoned for residential, or agricultural, or heavy industrial uses, or as required by law 4.12 to conform with the State Building Code, State Fire Code, or other state requirements. 4.13 Sec. 7. 1462.35711 MULTIFAMILY RESIDENTIAL DEVELOPMENTS. 4.14 Subdivision 1. Definitions. (a) For the purposes of this section, the following terms have 4.15 the meanings given. 4.16 (b) "Affordable housing development" means a multifamily residential development in 4.17 which: 4.18 (1) at least 2017ercent of the residential units are for households whose incomes do not 4.19 exceed 50 percent of the area median income; or 4.20 (2) at least 40 percent of the residential units are for households whose incomes do not 4.21 exceed 60 percent of the area median income. 4.22 The deed or declaration for an affordable residential unit must also contain a restrictive 4.23 covenant requiring the property to remain affordable housing for at least 30 years. 4.24 (c) "Municipality" means a home rule charter city, statutory city, or town. 4.25 (d) "Multifamily residential development" means a single residential building with more 4.26 than eight dwelling units or a mixed -use building with commercial use on the ground floor 4.27 and at least half of the usable square footage is for residential uses. Multifamily residential 4.28 development is not middle housing as defined in section 462.3575, subdivision 1. 4.29 (e) "Residential unit" means a residential dwelling for the use of a single owner or tenant. 4.30 Subd. 2. Multifamily residential developments. (a) Multifamily residential 4.31 developments are a permitted use in any mixed -use, multifamily, or commercial zoning 4.32 district, subject to compliance with all municipal standards. Sec. 7. 4 SF 1370 REVISOR JSK S 1370-1 1 st Engrossment 5.1 (b) A multifamily residential development may be mixed use so long as at least 50 5.2 percent of the usable square footage of the development is dedicated to residential use. 5.3 Subd. 3. Applicable zoning standards. (a) A municipality must not impose a height 5.4 requirement on a multifamily residential development that is less than the tallest commercial 5.5 or residential building within a one -quarter mile radius of the parcel on which the 5.6 development will be built or the maximum height permitted under the municipalitv's official 5.7 controls, whichever is higher. 5.8 (b) A municipality must not impose a setback requirement on a multifamily residential 5.9 development that is more than the smallest minimum setback distance required of a new 5.10 building within a one -quarter He radius of the parcel on which the development will be 5.11 built. 5.12 Subd. 4. Parking requirements limited. A municipality may not require more than one 5.13 off-street parking space per residential unit. 5.14 Subd. 5. Affordable housing development; height requirements. (a) Subject to section 5.15 462.358, subdivision 2a, an affordable housing development must be permitted to exceed 5.16 both a maximum height requirement and a maximum floor area ratio limitation imposed by 5.17 municipality official controls as provided in paragraphs (b) and (c). The authority in 5.18 paragraphs (b) and (c) that produces the tallest development with the most number of 5.19 affordable housing units on the parcel shall be applied to the affordable housing development. 5.20 (b) An affordable housing development may either: 5.21 (1) exceed the height requirement for the zoning district where the affordable housing 5.22 development will be located by 35 feet in height; or 5.23 (2) match the maximum allowed height in any zoning district within one mile of the 5.24 affordable housing development. 5.25 (c) In addition to all previous allowances, an affordable housing development must be 5.26 permitted to do one of the following, whichever results in the largest development: 5.27 (1) exceed the maximum floor area ratio or dwelling unit count permitted by municipality 5.28 standards or the municipality's comprehensive plan by 30 percent, whichever allows for 5.29 greater density; 5.30 (2) exceed the lot coverage ratio by 30 percent; 5.31 (3) exceed the floor area ratio by 30 percent; or 5.32 (4) exceed the maximum impervious lot coverage area by 30 percent. Sec. 7. SF 1370 REVISOR JSK S 1370-1 1 st Engrossment 6.1 (d) A municipality that does not approve a project under section 462.358, subdivision 6.2 2a, must provide the applicant with written justification and reasons for the disapproval 6.3 within seven days of the disapproval. Where insufficient infrastructure is the reason for 6.4 disapproval, a municipality must include credentialed evidence in the written justification. 6.5 Subd. 6. State Building Code; State Fire Code. This section is subject to the 6.6 requirements under the State Building Code under chapter 326B and the State Fire Code 6.7 under chapter 299F. 6.8 Sec. 8. [462.35751 MINIMUM RESIDENTIAL DENSITIES AND ASSOCIATED 6.9 REQUIREMENTS. 6.10 Subdivision 1. Definitions. (a) For the purposes of this section, the following terms have 6.11 the meanings given. 6.12 (b) "Accessory dwelling unit" means a smaller, independent residential dwelling unit 6.13 located on the same lot as a dwelling. An accessory dwelling unit may be attached or detached 6.14 from the existing dwelling. Accessory dwelling unit does not include sacred communities 6.15 and micro -unit dwellings under section 327.30 and temnorary familv health care dwellings 6.16 under section 462.3593. 6.17 (c) "Affordable housing" means a residential dwelling unit affordable to households at 6.18 or below 115 percent of the area median household income, for an owner -occupied unit, or 6.19 at or below 60 percent of the area median household income, for a unit that is leased. The 6.20 deed or declaration for the unit must also contain a restrictive covenant requiring the property 6.21 to remain affordable housing for at least ten years if the unit is owner -occupied, or at least 6.22 30 years if the unit is leased. 6.23 (d) "All -electric and efficient home" means a residential dwelling unit that utilizes 6.24 electricity or a combination of electricity and thermal energy as its sole source of energy 6.25 for heating, hot water heating, cooling, and appliances and meets the most current minimum 6.26 efficiency standards of a zero energy ready home under the Zero Energy Ready Home 6.27 Program administered by United States Department of Energy. 6.28 (e) "Cottage housing" means residential dwelling units on a lot with a common open 6.29 space that either: 6.30 (1) is owned in common; or 6.31 (2) has units owned as condominium units with property owned in common and a 6.32 minimum of 20 percent of the lot size as open space. Sec. 8. 6 SF 1370 REVISOR JSK S 1370-1 1 st Engrossment 7.1 (f) "Courtyard apartment" means a building with up to four attached residential dwelling 7.2 units arranged on two or three sides of a yard or garden. 7.3 (g) "Duplex" means a two-family home, classified as an IRC-2 in the State Building 7.4 Code and not meeting the definition of townhouse. 7.5 (h) "Fiveplex" means a building containing five residential dwelling units intended for 7.6 nontransient occupancy and not meeting the definition of townhouse. 7.7 (i) "Fourplex" means a building containing four residential dwelling units intended for 7.8 nontransient occupancy and not meeting the definition of townhouse. 7.9 0) "Lot" means any contiguous parcel of land in the possession of, owned by, or recorded 7.10 as the property of the same claimant or person. 7.11 (k) "Major transit stop" means a stop or station for a guideway or busway, as the terms 7.12 are defined in section 473.4485, subdivision 1. 7.13 (1) "Middle housing" means buildings that are single-family detached homes and 7.14 residential properties that are compatible in scale, form, and character with single-family 7.15 detached homes. Middle housing includes all of the following housing types: 7.16 (1) duplexes; 7.17 (2) triplexes; 7.18 (3) fourplexes; 7.19 (4) fiveplexes; 7.20 (5) sixplexes; 7.21 (6) townhouses; 7.22 (7) stacked flats. 7.23 (8) courtyard apartments; 7.24 (9) cottage housing; 7.25 (10) single-family detached homes; and 7.26 (11) twin homes. 7.27 (m) "Municipality" means a home rule charter city, statutory city, or town. 7.28 (n) "Residential dwelling unit" or "unit" means a residential dwelling unit for the use of 7.29 a single owner or tenant and applies to any type of residential structure unless otherwise 7.30 specified. Sec. 8. 7 SF 1370 REVISOR JSK S 1370-1 1 st Engrossment 8.1 (o) "Single-family detached home" means any building that contains one residential 8.2 dwelling unit used, intended, or designed to be built, used, rented, leased, let, or hired out 8.3 to be occupied, or occupied for living purposes that is not attached to another structure. 8.4 (p) "Sixplex" means a building containing six residential dwelling units intended for 8.5 nontransient occupancy and not meeting the definition of townhouse. 8.6 (a) "Stacked flat" means a nontransient residential buildine of no more than three stories 8.7 on a lot zoned for residential development in which each floor is a residential dwelling unit. 8.8 (r) "Townhouse" means a single-family residential dwelling unit constructed in a group 8.9 of three or more attached units in which each unit extends from the foundation to the roof 8.10 and with open space on at least two sides. Each single-family residential dwelling unit shall 8.11 be considered a separate building. Separate building service utilities shall be provided to 8.12 each single-family residential dwelling unit when required by the State Building Code. 8.13 (s) "Triplex" means a building containing three residential dwelling units intended for 8.14 nontransient occupancy and not meeting the definition of townhouse. 8.15 Subd. 2. Middle housing types permitted. A municipality must authorize at least six 8.16 types of middle housing other than single-family detached homes to be built on residential 8.17 lots in single-family zones in the municipality to achieve the density requirements in this 8.18 section. 8.19 Subd. 3. Cities of the first class; required residential densities. (a) Subject to section 8.20 462.358, subdivision 2a, a city of the first class must permit the development of at least four 8.21 residential dwelling units on anv residential lot that is more than one-half mile from a maior 8.22 transit stop, unless one of the following criteria are met: 8.23 (1) if all of the units are all -electric and efficient homes, the city must permit the 8.24 development of at least six residential dwelling units on the lot; 8.25 (2) if at least two of the units are affordable housing, the city must permit the development 8.26 of at least six residential dwelling units on the lot; or 8.27 (3) if all of the units are all -electric and efficient homes and at least two of the units are 8.28 also affordable housing, the city must permit the development of at least eight residential 8.29 dwelling units on the lot. 8.30 (b) Subject to section 472.358, subdivision 2a, a city of the first class must permit the 8.31 development of at least six residential dwelling units on any residential lot that is one-half 8.32 mile or less from a major transit stop, unless one of the following criteria are met: Sec. 8. SF 1370 REVISOR JSK S 1370-1 1 st Engrossment 9.1 (1) if all of the units are all -electric and efficient homes, the city must permit the 9.2 development of at least eight residential dwelling units on the lot; 9.3 (2) if at least two of the units are affordable housing, the city must permit the development 9.4 of at least eight residential dwelling units on the lot; or 9.5 (3) if all of the units are all -electric and efficient homes and at least two of the units are 9.6 also affordable housing, the city must permit the development of at least ten residential 9.7 dwelling units on the lot. 9.8 (c) The requirements of this subdivision apply regardless of the types of middle housing 9.9 authorized by the citv under subdivision 2. 9.10 (d) A municipality that does not approve a project under section 462.358, subdivision 9.11 2a, must provide the applicant with written justification and reasons for the disapproval 9.12 within seven days of the disapproval. Where insufficient infrastructure is the reason for 9.13 disapproval, a municipality must include credentialed evidence in the written justification. 9.14 Subd. 4. Other cities and towns; required residential densities. (a) Subject to section 9.15 462.358, subdivision 2a, a city of the second, third, or fourth class or town must permit the 9.16 development of at least two residential dwelling units on any residential lot that is more 9.17 than one-half mile from a major transit stop, unless one of the following criteria are met: 9.18 (1) if all of the units are all -electric and efficient homes, the city or town must permit 9.19 the development of at least three residential dwelling units on the lot; 9.20 (2) if at least two of the units are affordable housing, the city or town must permit the 9.21 development of at least three residential dwelling units on the lot; or 9.22 (3) if all of the units are all -electric and efficient homes and at least two of the units are 9.23 also affordable housing, the city or town must permit the development of at least four 9.24 residential dwelling units on the lot. 9.25 (b) Subject to section 462.358, subdivision 2a, a city of the second, third, or fourth class 9.26 or town must permit the development of at least four residential dwelling units on any 9.27 residential lot that is one-half mile or less from a maior transit stop, unless one of the 9.28 following criteria are met: 9.29 (1) if all of the units are all -electric and efficient homes, the city or town must permit 9.30 the development of at least six residential dwelling units on the lot; 9.31 (2) if at least two of the units are affordable housing, the city or town must permit the 9.32 development of at least six residential dwelling units on the lot; or Sec. 8. 9 SF 1370 REVISOR JSK S 1370-1 1 st Engrossment 10.1 (3) if all of the units are all -electric and efficient homes and at least two of the units are 10.2 also affordable housing, the city or town must permit the development of at least eight 10.3 residential dwelling units on the lot. 10.4 (c) The requirements of this subdivision apply regardless of the types of middle housing 10.5 authorized by the citv or town under subdivision 2. 10.6 (d) A municipality that does not approve a project under section 462.358, subdivision 10.7 2a, must provide the applicant with written justification and reasons for the disapproval 10.8 within seven days of the disapproval. Where insufficient infrastructure is the reason for 10.9 disapproval, a municipality must include from a public works director or a similarly qualified 10.10 person evidence in the written justification. 10.11 Subd. 5. Municipal standards. (a) Municipal official controls must not impose standards 10.12 that create practical difficulties in the placement or building of residential units on any lot. 10.13 (b) Any standards, performance conditions, or requirements imposed by a municipality 10.14 for residential dwelling units permitted under this section must allow for all missing middle 10.15 tvnes authorized under subdivision 2 to be built. 10.16 (c) Any limits or restrictions on missing middle development must directly relate to 10.17 protecting public health, safety, and general welfare. 10.18 Subd. 6. Accessory dwelling units authorized. (a) An accessory dwelling unit may be 10.19 built on any residential lot in a municipality, regardless of total lot size, street frontage, 10.20 connectivity between the accessory dwelling unit and the primary dwelling on the lot, and 10.21 whether the lot is occupied by the property owner. 10.22 (b) A municipality may hermit more than one accessory dwelling unit to be built on a 10.23 residential lot. 10.24 Subd. 7. Minimum lot size permitted. (a) A municipality may, by ordinance, require 10.25 a minimum lot size in accordance with this subdivision to which the density requirements 10.26 of subdivisions 3 and 4 apply. 10.27 (b) A minimum lot size for a city of the first class must not be greater than: 10.28 (1) 2,500 square feet for a single-family detached home, duplex, triplex, fourplex, 10.29 fiveplex, sixplex, stacked flat, and courtyard apartment; or 10.30 (2) 1,200 square feet for a townhome and cottage housing. 10.31 (c) A minimum lot size for a city of the second, third, or fourth class or a town must not 10.32 be greater than: Sec. 8. 10 SF 1370 REVISOR JSK S 1370-1 1 st Engrossment 11.1 (1) 4,000 square feet for a single-family detached home, duplex, triplex, fourplex, 11.2 fiveplex, sixplex, stacked flat, and courtyard apartment; or 11.3 (2) 1,200 square feet for a townhome and cottage housing. 11.4 Subd. 8. Parking requirements limited. (a) A municipality may not require an off-street 11.5 parking space for a residential dwelling unit that is one-half mile or less from a major transit 11.6 stop. A municipality may require that disability parking spaces be provided in compliance 11.7 with the Americans with Disabilities Act. 11.8 (b) A municipality may not require more than one off-street parking space per residential 11.9 dwelling unit that is over one-half mile from a major transit stop, except that additional ii.io disability parking spaces may be required to meet the requirements of the Americans with i i . i i Disabilities Act. 11.12 Subd. 9. Affordable housing; replacement required. For cities of the first class, 11.13 affordable housing on a residential lot may only be demolished or remodeled for the 11.14 construction of middle housing if the middle housing development will create at least as 11.15 many affordable housing units as exist in the structure to be demolished or remodeled. This 11.16 subdivision does not apply to housing in a blighted area defined under section 469.002, 11.17 subdivision 11. 11.18 Subd. 10. Alternative density plans. A municipality that adopts zoning controls prior ii.i9 to June 30, 2025, that would allow for residential construction leading to an increase in 11.2o density of more than 100 percent in single family zones as permitted uses is not subject to 11.21 the requirements in this section. 11.22 Subd. 11. Exception. This section does not apply to any parcel located in a floodplain. 11.23 Subd. 12. State Building Code; State Fire Code. This section is subject to the 11.24 requirements under the State Building Code under chapter 326B and the State Fire Code 11.25 under chapter 299F. 11.26 Sec. 9. 1462.35761 LIMITATION ON AESTHETIC MANDATES FOR CITIES. 11.27 A municipality must not condition approval of a residential building permit, residential 11.28 subdivision development, or residential planned unit development on the use of one or more 11.29 of the following, unless to conform with state and local historic district requirements, the 11.30 State Building Code in chapter 32613, and the State Fire Code in chapter 299F: 11.31 (1) specific materials for aesthetic reasons; Sec. 9. 11 SF 1370 REVISOR JSK S 1370-1 1 st Engrossment 12.1 (2) residential building or accessory structure to a residential building minimum square 12.2 footage or floor area ratios; 12.3 (3) design elements for aesthetic reasons including, but not limited to, decks, balconies, 12.4 porches, gables, roof pitch, and elevation design standards; 12.5 (4) garage square footage; or 12.6 (5) common space, pools, or any common property necessitating a homeowner's 12.7 association. 12.8 Sec. 10. [462.35771 MUNICIPALITIES, HOMEOWNERS ASSOCIATIONS. 12.9 (a) A municipality must not condition approval of a residential building permit, residential 12.10 subdivision development, or residential planned unit development on the creation of a 12.11 homeowners association or on the inclusion of any terms in a homeowners association 12.12 bylaws, articles of incorporation, or any other governing document that is not required under 12.13 state law. 12.14 (b) A municipality must not require that a residential property be part of a homeowners 12.15 association or provide an incentive for such membership. The municipality must also not 12.16 require or incentivize a homeowners association to adopt terms or conditions not required 12.17 under state law. 12.18 Sec. 11. EFFECTIVE DATE. 12.19 This act is effective Julv 1.2025. Sec. 11. 12 a LACLEAGUE MINNESOTA CITIES Missing Middle Housing Bill Includes Myriad of Statewide Zoning and Land Use Preemption Provisions February 20, 2024 Legislation to be heard Feb. 20 in the House Housing Finance and Policy Committee seeks to broadly preempt city zoning and land use authority and require residential density in many cities. HF 4009/SF 3964, the "Missing Middle Housing" bill authored by (DFL-St. Louis Park)/Sen. Nicole Mitchell (DFL-Woodbury) and HF 4 1 F 3980 authored by ft Alicia Kozlowski (DFL-Duluth)/ Sen. Susan Pha (DFL-Brooklyn Park) will be considered by the House Housing Finance and Policy Committee. The bills, which are likely to be combined via an amendment, contain myriad of provisions that broadly preempt city zoning and land use authority and mandate various levels of density on residential and commercial lots regardless of infrastructure capacity while also creating required administrative review processes that eliminate public input. Details of the proposed legislation While there are cities in all regions of the state that have adjusted their zoning ordinances over time to accommodate varying degrees of density, these decisions were made at the local level and ensured adequate infrastructure capacity while including public input from community members impacted by these changes. While the amendment clarifies several issues the League has raised and exempts Great Minnesota cities with populations of 5,000 or less from certain requirements, the Missing Middle Housing bill combined with HF 4010/SF 3980 still eliminates the ability for cities across the state to do either by including the following provisions in the bill language that was introduced: • Sets a base level for density allowed on any residential lot by right (or without needing to go through a discretionary review processes) regardless of size at 2 units statewide and 4 units in cities of the first class. If certain conditions are met, 8 units are allowed in second-, third-, and fourth-class cities and 10 units may be allowed per lot in cities of the first class. • Forces administrative approvals of projects that meet the standards in the bill language and prohibits public input in the approval process. Limits minimum lot size requirements to no greater than 2,500 square feet for first class cities and 4,000 square feet for all other cities except for Greater Minnesota cities with populations of less than 5,000. • Requires all cities to accept Accessory Dwelling Units on all residential lots regardless of size and allows property owners to subdivide their lots by right. • Prohibits off-street parking from being required close to major transit stops and limits off- street parking minimum requirements to 1 spot per unit in other areas. • Allows multifamily buildings to be built up to 150 feet tall on any lot in a commercial zoning district. • Broadly prohibits design standards for residential development and eliminates minimum square footage and floor area ratio requirements. Next steps The League has been in conversations with the bill authors and will continue to advocate for local control when it comes to local decision -making authority on residential development. Cities are encouraged to reach out to their legislators with concerns regarding this bill. Read more news articles. Your LMC Resource Daniel Lightfoot IGR Representative & Federal Relations Manager (651) 281-1295 or (800) 925-1122 dlightfoot@lmc.org 3/28/24, 4:30 PM Rep. Michael Howard - Housing Leaders announce the Minnesotans for More Homes Initiative, legislation advances through first committee Minnesota House of Representatives Legislative News and Views - Rep. Michael Howard (DFL) Back to profile Housing Leaders announce the Minnesotans for More Homes Initiative, legislation advances through first committee Tuesday, February 20, 2024 Post https://www.house.mn.gov/members/Profile/News/15518/37898 1 /3 3/28/24, 4:30 PM Rep. Michael Howard - Housing Leaders announce the Minnesotans for More Homes Initiative, legislation advances through first committee St. Paul, MN - Today, a bipartisan group of legislators and a wide array of housing advocates announced the Minnesotans for More Homes Initiative, legislation that would bolster the state's "missing middle" housing supply and provide more affordable family homes. "Missing middle" housing is defined by sizes ranging from duplexes to courtyard apartments, and includes alternative dwelling units. Supported by the Minnesota Legislature's Housing Chairs, Senator Lindsey Port (DFL - Burnsville) and Rep. Mike Howard (DFL - Richfield), the initiative's core piece of legislation (HF 4009/SF 3964) passed the Housing Finance and Policy Committee in the Minnesota House today. "The lack of housing choices for Minnesotans can be so immensely frustrating, and that dream of owning a home is slipping away. That's why we've put together the Minnesotans for More Homes Initiative to propose solutions that are responsive to what we're hearing from Minnesotans that are asking for more homes, for more choices, in more places;' said Rep. Howard. "More than one million Minnesotans already live in a city that has taken some kind of action similar to these policy proposals we're putting forward. We want to unlock that innovation and prosperity for all Minnesotans." More than 600,000 Minnesotans are paying more than 30% of their income on housing costs, and the state has one the nation's worst racial home ownership gaps in the country. Though the legislature passed a historic $1 billion investment to spark more development of affordable homes, the Minnesotans for More Homes Initiative will allow the state to address the root barriers that continue to prevent construction of the kinds of homes that Minnesotans want, but right now can't find. "The simple reality is that every community in Minnesota needs more housing;' said Sen. Port. "As Housing Chair, I've traveled across the state and seen how dire the housing shortage is in every region, from Duluth to Windom. Common-sense zoning reforms will allow communities to build modern housing that meets each city or town's unique housing needs. The diverse coalition we've built around this issue shows just how essential this legislation is: Cities and towns, builders and tradespeople, advocates and legislators from all sides of the political spectrum support these reforms. Minnesotans are asking us to help them pave the way for the housing they need, and we are listening.' By legalizing "missing middle" housing statewide, HF 4009 creates more choices for Minnesota. The legislation incentives more housing when units are affordable, near transit, or built "net -zero" It also reduces barriers that are driving up the cost of building "missing middle" homes, including parking and minimum lot size reform and making it easier to subdivide lots, and eliminates exclusionary zoning practices that are exacerbating racial housing gaps. "I hear so often from long-term residents of my community that they couldn't afford their houses today, or that their kids can't afford to live nearby. We need to build a lot more housing, but if we don't build it in the right places, we will create more sprawl, make traffic congestion worse, and increase both air pollution and transportation related greenhouse gas emissions;' said Rep. Larry Kraft (DFL - St. Louis Park), the House author of the legislation. "This bill is about addressing root causes of our housing shortage and paves the way for more vibrant and accessible communities." The Initiative's goal is to enact family friendly housing policies and ensure families of all types and incomes can find homes, such as eliminating effective bans on multi -family homes by allowing for multi -family housing by -right in commercially zoned districts. The initiative would also make it easier to develop mixed -income and affordable apartment homes by allowing more building flexibility, and streamline process and approvals to minimize delays and costs. "Transportation and buildings are top contributors to carbon emissions, which accelerate climate change;' said Sen. Nicole Mitchell (DFL - Woodbury), the Senate author of the legislation. "Missing middle housing offers a sustainable solution by allowing housing density options and reducing reliance on cars. This housing model not only provides diverse housing flexibility but also fosters environmentally friendly communities, mitigates urban sprawl and helps preserve green spaces for a greener future." After the United States Supreme Court banned the use of explicit race -based zoning, city planners remained capable of segregating by crafting laws to preserve homes in areas that were unaffordable to most Black families. Because exclusionary zoning rules drive up housing prices, poorer families are kept out of wealthier, high -opportunity neighborhoods. This, in turn, leads to worse outcomes for children and greater social inequalities over time. https://www.house.mn.gov/members/Profile/News/15518/37898 2/3 3/28/24, 4:30 PM Rep. Michael Howard - Housing Leaders announce the Minnesotans for More Homes Initiative, legislation advances through first committee "Minnesota has one of the nation's worst racial equity gaps in homeownership and decades of exclusionary zoning practices have been a key driver of this injustice;' said Rep. Alicia 'Liish' Kozlowski (DFL- Duluth), a co-author of the legislation. "Our common-sense and bipartisan plan would curb legacy exclusionary policies that are hindering our ability to close the gaps, bolster our tax bases and strengthen our economy, and ensure all our neighbors have the freedom to find an affordable home to rent or buy in a community they love and the time for action is now.' The Minnesotans for More Homes Initiative, in addition to its bipartisan authors in the House and Senate, has the support of the Center for Economic Inclusion, Avivo, Housing First, Sustain St. Paul, the Metropolitan Consortium of Community Developers, the American Association of Retired Persons, Sierra Club, Neighbors for More Neighbors, ISAIAH, MoveMN, Minnesota Realtors, Minnesota Housing Partnership, Habitat for Humanity Minnesota, Builder Association of Minnesota, and the Minnesota Multi Housing Association. More information on today's hearing in the Minnesota House can be found . Video of today's hearing can be found on the House Public Info YouTube channel. Video of this morning's press conference on the topic can be found Recent News for Rep. Michael Howard Legislative Update - A MinnesotaCare Public Option - (3/22/2024) Legislative Update - Fighting for Workers - (3/8/2024) Representatives Howard and Coulter highlight legislation to address worker exploitation in publicly financed affordable housing construction projects - (3/7/2024) Legislative Update - Minnesota's Economic Outlook - (3/1 /2024) Legislative Update - The Minnesotans for More Homes Initiative - (2/23/2024) https://www.house.mn.gov/members/Profile/News/15518/37898 3/3 STILLWATER FIRE DEPARTMENT 2023 ANNUAL REPORT Stillwater Fire Department 250 Maryknoll Drive North Stillwater, MN 55082 Telephone: 651.351.4963 Email: fire@stillwatermn.gov Web Page: https://www.stillwatermn.gov/fire STILLWATER FIRE ANNUAL REPORT. 2023 TABLE OF CONTENTS Firp ' q Message 3 Communities Served 4 Demographics Geography Fire Services Provided 5 Stillwater Fire Department Organizational Chart 6 T jjjjjjff 2023 Response Summary 7-12 Fire Call Volume by Month and Day of Week 7 Calls by District, Annual Run Response Trend and Mutual & Auto Aid Given/Received 8 Response Detail for all Districts - Fire, Service and Emergency Medical Service Calls 9 District Related Fire Calls Including Mutual & Auto Aid 10 District Related Service Calls Including Mutual & Auto Aid 11 District Related Emergency Medical Service Calls Including Mutual & Auto Aid 12 2023 C.11. By 13-16 City of Stillwater 13 City of Grant 14 May Township 15 Stillwater Township 16 Code Enforcement 17 Property and Content Saved Performance Survey Results and Responses 18 Training 19 Fire Prevention Education Activities 20 Community Outreach Upgrades and Improvements 21 Personnel Updates Years of Service Recognition New Hires 21-23 Retirement Certificate of Excellence Promotions Honoring our Fallen STILLWATER FIRE ANNUAL REPORT. 2023 STILLWATER FIRE DEPARTMENT From the Desk of Fire Chief Stuart Glaser 2023 Annual Report: Message from the Fire Chief It is my pleasure to present the 2023 Stillwater Fire Department Annual Report. Stillwater Fire is honored and proud to serve each citizen and visitor to our community with Professionalism, Respect, Integrity, Dedication and Excellence - P.R.I.D.E.! 2023 saw the highest call volume in Stillwater Fire's history. The Department responded to 2,409 calls for ser- vice. The increase in call volume continues to grow as Stillwater maintains its highly attractive regional popularity as a destination city and the tourism industry flourishes in the downtown district. 2023 Highlights: • Hired two new volunteer paid -on -call personnel. • Began implementing recommendations from the 2022 Community Risk Assessment and Standards of Cover study. • Took delivery and placed new 28 foot Stanley Fireboat in service. • Developed specifications for technical rescue/command vehicle for purchase in 2024. • Conducted numerous hours of training and education throughout the year. • Advertised and posted for two full-time career Firefighter/Engineer positions for hire in 2024 As Stillwater Fire enters 2024 many projects and activities are already in process. Several large construction projects and developments are moving forward requiring code and plan review services. Special events continue to provide fun and enjoyment for residents and visitors to our community. Long term strategic planning and work- ing to implement the City Council's vision of our community continues. The fire department will provide input and help the Council meet these goals. I look forward to continuing to serve the City of Stillwater and our surrounding communities and am extreme- ly proud of all the dedicated men and women of Stillwater Fire who are committed to protecting our citizens. Sincerely, slas V% 94i'm Stuart W. Glaser Fire Chief STILLWATER FIRE ANNUAL REPORT. 2023 3 COMMUNITIES SERVED r CITY OF STILLWATER I Mayor Ted Kozlowski City Council Ryan Collins David Junker Larry Odebrecht Mike Polehna City Administrator Joe Kohlmann City Clerk Beth Wolf Demographics Historic Downtown Stillwater Law Enforcement Center Adult care facilities Single / multi -family residential High-rise Commercial Industrial Schools Clinics Hospital Senior assisted living facilities Nursing homes CITY OF GRANT Mayor Jeff Huber City Council John Rog Jeff Giefer Tom Carr Bob Tufty I City Clerk Kim Points IMAY TOWNSHIP Township Supervisors John Pazlar Steve Magner Don Rolf Town Clerk Bobbi Hummel Response Area - 53 Square Miles Highway 36 - Southern Border 150th Street - Northern Border St. Croix River - Eastern Border STILLWATER TOWNSHIP Township Supervisors Shelia -Marie Untiedt Tim Sinclair Robert Geisen Alan Robbins -Fenger Jim Riehle Township Clerk Barbara Riehle L Geography Bluffs Cliffs Ravines Railways Highways Rivers Lakes Swamps Agricultural Forested areas tecreation trails and parks STILLWATER FIRE ANNUAL REPORT. 2023 4 FIRE SERVICES PROVIDED Fire Suppression Technical Rescue • Structure - Residential/Commercial 0 Auto and Machinery Extrication • Wildland/Urban Interface/Grass 0 High Angle Rope Rescue • Marine • Confined Space Rescue • Auto • Collapse • Hostile Event Response • Terrorism Basic Life Support (BLS) Non -Transport Water & Ice Rescue Emergency Medical Services (EMS) 0 Surface • Medical Emergencies - Ice Rescue • CPR and AED Certified - Swift Water Rescue • Advanced Airway Placement • Dive • Assist Lakeview EMS - Washington County Fire Dive Team • Blood Pressure Wellness Checks Boat - River and Lakes Code Enforcement/Inspections Hazardous Conditions • New Construction 0 Gas Spill/Gas Leak • Commercial 0 Powerline Down • Multi -Family Residential 0 Electrical wiring • Daycare/Foster Care • Lightning Strike • Special Events Fire & Emergency Medical Services (EMS) Education Fire Prevention & Life Safety • In-service training for businesses; fire extinguisher, Schools Visits and Activities AED and CPR 0 Open House • Drills and exercises - conduct drills, exercise and re- • Senior Center Presentations view emergency plans for assisted living facilities, 0 General Emergency Preparedness and Fire Safety schools and area businesses Presentations Community Support Maintenance • Community Events 0 Fire Station - Maintain building, grounds, and me - Station Tours chanical equipment • Child Safety Seat Inspections 0 Trucks and response equipment - Daily inspec- tions and inventory of apparatus and equipment Training - House Burn Rappelling at SFD Open House STILLWATER FIRE ANNUAL REPORT. 2023 STILLWATER FIRE DEPARTMENT ORGANIZATIONAL CHART Fie Chief Depute Fire Chief Fie Marshal Assistant Chief Paid On -Call Fire Sen-ice Specialist Assistant Chief Operations I B Shift C Shut L B Shift C Shift &Lieutt Lieutenant Lieutenant Captain Captain re Firefighter Firefighter Firefighter Firefighter �n Engineer Engineer Engineer Engineer Fiefighter Firefighter Firefighter firefighter Engineer Firefighter Engineer Engineer Firefighter Fire4ker Firefighter Engineer Firefighter Firefighter Firefighter Firefighter Firefighter Firefighter Firefighter Firefighter Firefighter Firefighter Stillwater Fire Department is a combination Department consisting of 13 career fire personnel and up to 30 volun- teer paid -on -call firefighters. Career staff consist of the Fire Chief, Deputy Chief/Fire Marshal, Assistant Chief of Op- erations, three Captains and seven Firefighter/Engineers. The Department is staffed 24 hours a day, seven days per week with a minimum of two personnel on duty at all times. Volunteer paid -on -call personnel respond to incidents when they are paged. In 2023, 189 incidents were toned for volunteer paid -on -call firefighters to assist on calls. Stillwater Fire had eleven vacancies in their volunteer paid -on - call positions in 2023. Personnel shortages have coincided with a significant increase in the role of fire departments in emergency response over the decades. Calls for service have expanded to include medical calls, hazardous mate- rials response, pandemic response and active shooter incidents. Call volume continues to increase and more demand is put on the volunteer paid -on -call to respond to calls which at times is difficult due to family commitments, their full-time employment, and life in general. STILLWATER FIRE ANNUAL REPORT. 2023 2023 RESPONSE SUMMARY Fire Call Volume by Day of Week 450 400 350 300 250 200 150 100 50 0 Sunday Monday Tuesday Wednesday Thursday Friday Saturday ■ 2023 280 362 363 365 321 365 353 ■ 2022 313 342 319 353 382 348 334 ■ 2021 286 342 336 304 337 341 333 William Street Incident STILLWATER FIRE ANNUAL REPORT. 2023 7 2023 RESPONSE SUMMARY 3% 3% 3% 5% 86 , Calls by District City of Stillwater -2,066 City of Grant - 77 May Township - 86 Stillwater Township - 116 Mutual Aid - 64 Annual Run Response Trend 2,409 2,391 2,279 OF 2021 2022 2023 Mutual & Auto Aid - Given/Received 2021 2022 2023 ■ Given 35 67 64 ■ Received 17 14 16 STILLWATER FIRE ANNUAL REPORT. 2023 8 2023 RESPONSE DETAIL * CITY OF STILLWATER, CITY OF GRANT, MAY TOWNSHIP, STILLWATER TVIMIZulo FIRES CITY OF STILLWATER CITY OF GRANT MAY TOWNSHIP STILLWATER TOWNSHIP MUTUAL/ AUTO AID GIVEN DISTRICT TOTAL Structure 9 1 4 2 10 26 Vehicle 5 2 0 1 6 14 Brush/Other 8 0 0 3 3 14 Motor Vehicle Accidents/ Extrication 52 1 7 6 18 84 Technical Rescue 27 1 1 2 9 40 Alarms 119 7 6 6 0 138 Hazardous Materials 43 1 3 4 0 51 Electrical 21 3 0 5 0 29 Power Line 32 0 3 9 0 44 Smoke 20 1 1 5 0 27 Carbon Monoxide 13 0 1 3 0 17 TOTAL FIRE CALLS 349 17 26 46 46 484 SERVICE CALLS CITY OF STILLWATER CITY OF GRANT MAY TOWNSHIP STILLWATER TOWNSHIP MUTUAL/ AUTO AID GIVEN DISTRICT TOTAL Assist Invalid 122 1 2 3 0 128 Assist Police/Sheriff 4 0 0 1 1 6 Public Assist 109 2 2 5 5 123 Controlled Burn 7 8 3 19 0 37 Cancelled Enroute 46 6 2 2 9 65 TOTAL SERVICE CALLS 288 17 9 30 15 359 EMERGENCY MEDICAL SERVICE (EMS) CALLS CITY OF STILLWATER CITY OF GRANT MAY TOWNSHIP STILLWATER TOWNSHIP MUTUAL/ AUTO AID GIVEN DISTRICT TOTAL EMS 1,370 40 50 40 2 1,502 EMS Cancelled 59 3 1 0 1 64 TOTAL EMS CALLS 1,429 43 51 40 3 1,566 DISTRICT TOTALS CITY OF STILLWATER CITY OF GRANT MAY TOWNSHIP STILLWATER TOWNSHIP MUTUAL/ AUTO AID GIVEN DISTRICT TOTAL *District total includes Mutual and Auto Aid Calls 2,066 77 86 116 64 2,409 STILLWATER FIRE ANNUAL REPORT. 2023 District Related Fire Calls 484 - Total Includes Mutual & Auto Aid 10% 9% Stillwater - 349 5/ - City of Grant -17 4% 72% ■ May Township - 26 Stillwater Township - 46 Mutual/Auto Aid -46 FIRES CITY OF STILLWATER CITY OF GRANT MAY TOWNSHIP STILLWATER TOWNSHIP MUTUAL/ AUTO AID GIVEN DISTRICT TOTAL Structure 9 1 4 2 10 26 Vehicle 5 2 0 1 6 14 Brush/Other 8 0 0 3 3 14 Motor Vehicle Accidents/ Extrication 52 1 7 6 18 84 Technical Rescue 27 1 1 2 9 40 Alarms 119 7 6 6 0 138 Hazardous Materials 43 1 3 4 0 51 Electrical 21 3 0 5 0 29 Power Line 32 0 3 9 0 44 Smoke 20 1 1 5 0 27 Carbon Monoxide 13 0 1 3 0 17 TOTAL FIRE CALLS 349 17 26 46 46 484 Mutual Aid Structure Fire STILLWATER FIRE ANNUAL REPORT. 2023 10 District Related Service Calls 359 - Total Includes Mutual & Auto Aid 3% 8/ 0 4% 5% Stillwater - 288 ■ City of Grant -17 ■ May Township - 9 80% - Stillwater Township - 30 i Mutual/Auto Aid -15 SERVICE CALLS CITY OF STILLWATER CITY OF GRANT MAY TOWNSHIP STILLWATER TOWNSHIP MUTUAL/ AUTO AID GIVEN DISTRICT TOTAL Assist Invalid 122 1 2 3 0 128 Assist Police/Sheriff 4 0 0 1 1 6 Public Assist 109 2 2 5 5 123 Controlled Burn 7 8 3 19 0 37 Cancelled Enroute 46 6 2 2 9 65 TOTAL SERVICE CALLS 288 17 9 30 15 359 Motor Vehicle Crash - Curve Crest Boulevard and Washington Avenue North STILLWATER FIRE ANNUAL REPORT. 2023 11 District Related EMS Calls 1,566 - Total Includes Mutual & Auto Aid 39,0 3%3% 1 Stillwater - 1,429 City of Grant - 43 May Township - 51 91% Stillwater Township - 40 ■ Mutual/Auto Aid - 3 EMS CALLS CITY OF STILLWATER CITY OF GRANT MAY TOWNSHIP STILLWATER TOWNSHIP MUTUAL/ AUTO AID GIVEN DISTRICT TOTAL EMS 1,370 40 50 40 2 1,502 EMS Cancelled 59 3 1 0 1 64 TOTAL EMS CALLS 1,429 43 51 40 3 1,566 Dive Training Drill STILLWATER FIRE ANNUAL REPORT. 2023 12 City of Stillwater - 2,066 Calls 17% Fire Calls - 349 14 , Service Calls - 288 EMS Cal Is -1,429 69% FIRE CALLS Structure 9 Vehicle 5 Brush/Other 8 Motor Vehicle Accident/ Extrication 52 Technical Rescue 27 Alarms 119 Hazardous Materials 43 Electrical 21 Power Line 32 Smoke 20 Carbon Monoxide 13 FIRE CALLS 349 SERVICE CALLS Assist Invalid 122 Assist Police/Sheriff 4 Public Assist 109 Controlled Burn 7 Cancelled Enroute 46 SERVICE CALLS 288 EMS CALLS EMS 1,370 EMS Cancelled 59 EMS CALLS 1,429 Structure Fire - 3rd Street STILLWATER FIRE ANNUAL REPORT. 2023 13 City of Grant - 77 Calls 56% P'22t 22% FIRE CALLS Structure 1 Vehicle 2 Brush/Other 0 Motor Vehicle Accident/ Extrication 1 Technical Rescue 1 Alarms 7 Hazardous Materials 1 Electrical 3 Power Line 0 Smoke 1 Carbon Monoxide 0 FIRE CALLS 17 Fire Calls -17 Service Calls - 17 EMS Calls - 43 SERVICE CALLS Assist Invalid 1 Assist Police/Sheriff 0 Public Assist 2 Controlled Burn 8 Cancelled Enroute 6 SERVICE CALLS 17 EMS CALLS EMS 40 EMS Cancelled 3 EMS CALLS 43 a Motor Home Fire - Jamaca Avenue North STILLWATER FIRE ANNUAL REPORT. 2023 14 May Township - 86 Calls 59% 30% Fire Calls - 26 11% FIRE CALLS Structure 4 Vehicle 0 Brush/Other 0 Motor Vehicle Accident/ Extrication 7 Technical Rescue 1 Alarms 6 Hazardous Materials 3 Electrical 0 Power Line 3 Smoke 1 Carbon Monoxide 1 FIRE CALLS 26 Service Calls - 9 EMS Calls - 51 SERVICE CALLS Assist Invalid 2 Assist Police/Sheriff 0 Public Assist 2 Controlled Burn 3 Cancelled Enroute 2 SERVICE CALLS 9 EMS CALLS EMS 50 EMS Cancelled 1 EMS CALLS 51 Vehicle Fire - Norell Avenue North STILLWATER FIRE ANNUAL REPORT. 2023 15 Stillwater Township - 116 Calls 34% 40% ■ Fire Calls -46 26% FIRE CALLS Structure 2 Vehicle 1 Brush/Other 3 Motor Vehicle Accident/ Extrication 6 Technical Rescue 2 Alarms 6 Hazardous Materials 4 Electrical 5 Power Line 9 Smoke 5 Carbon Monoxide 3 FIRE CALLS 46 ■ Service Calls - 30 ■ EMS Cal Is - 40 SERVICE CALLS Assist Invalid 3 Assist Police/Sheriff 1 Public Assist 5 Controlled Burn 19 Cancelled Enroute 2 SERVICE CALLS 30 EMS CALLS EMS 40 EMS Cancelled 0 EMS CALLS 40 Structure Fire - Arcola Trail North or STILLWATER FIRE ANNUAL REPORT. 2023 16 CODE ENFORCEMENT Stillwater Fire Department personnel conducted over 200 inspections in 2023. Inspections consisted of new construc- tion, commercial business, multi -family residential, daycare providers, special event reviews, general company fire inspections of existing structures and short term home rentals. Fire prevention education is the first step in the Department's commitment to protecting the lives and property of its citizens, visitors, and neighboring communities. The Department strives to achieve this mission through programs which include life safety, plan review, code compliance and annual inspections. 2023 continued to be a busy year conducting inspection of large projects within the City. New construction included Sandhill Shores, 105 Bridgewater Way; Miller Apartments, 200 East Chestnut and Curio Dance Studio, 1655 Washing- ton Avenue. Remodels and reuse locations include Washington County Sheriff's Office, 15015 62nd Street North, Herberger's' Building, 2001 Washington Avenue, Lakeview Hospital, 927 Churchill Street West, and Zephyr Theatre, 601 Main Street. PROPERTY AND CONTENT SAVED Both the State and National Fire Incident Re- porting System require that property values (known as pre -incident values) and estimated losses are reported following fires. Fire loss in- cludes contents damaged by fire, smoke, water and overhaul. Subtracting the loss from the pre - incident value can show how much of the prop- erty involved in the incident was saved thanks to fire department intervention. The cost benefit of a well staffed and trained fire department is vital for a safe community. The chart below indicates the total property and content saved versus loss over the last three years. $25,000,000.00 $20,000,000.00 $15,000,000.00 $10,000,000.00 $5,000,000.00 $0.00 ■ Property and Content Saved ■ Property and Content Loss 2021 2022 $3,514,750.00 $22,130,000.00 $761,250.00 $787,500 2023 6,589,550.00 2,327,250.00 Property and content values are based on Washington County property tax records and insurance estimates. STILLWATER FIRE ANNUAL REPORT. 2023 17 PERFORMANCE SURVEY RESULTS The Stillwater Fire Department mailed surveys to 668 customers SFD responded to in 2023. The surveys provide valua- ble feedback and helps evaluate the level of service received. The return rate was 25%. Surveys are not sent to nursing homes, group homes, assisted living, cancelled enroute, controlled burns, motor vehicle crashes / extrications, power line down or the law enforcement center. 163 163 ■ Strongly Agree Agree ■ Disagree 162 159 165 5 l 5 l 6 l l9 . 3 Arrived in a prompt Conducted Displayed a Took time to Satisfied with SFD and timely manner themselves positive and helpful explain their service professionally attitude actions RESPONSES "We are very pleased and impressed with the fire department and grateful for all their work in saving our home." "We are very impressed with the personnel. They arrived amazing quickly and were pleasant and professional. They were understanding of the situation where they might justifiably been angry (false alarm)." "One fireman even cleaned up my kitchen floor and cabinets where my sauce went flying when I fell and had my plate in my hand. " "Can't think of anything —they did an amazing job. Very fortunate to have such a professional fire department in our community." WHAT ADDITIONAL SERVICES WOULD YOU LIKE SFD TO PROVIDE Fire safety walk through for residences if funding allows — if not, charge a fee. Educational event on fire safety in our neighborhoods. Smoke alarm and carbon monoxide program. STILLWATER FIRE ANNUAL REPORT. 2023 18 Training evolution at Washington County Jail. Training for fire department personnel is integral to the operations of the depart- ment, competent service delivery to the community, and the safety of our per- sonnel in the work they do. Throughout the year, mem- bers of the Department trained and practiced life saving skills. kk 11 12 1, 10 3,037 '1� 9 Training 3- 8 Hours 4 7 6 5 Winter ice dive training. SFD personnel hold the following certifications: • Firefighter I • Firefighter 11 • Emergency Medical Responder (EMR) • Emergency Medical Technician (EMT) • Advanced EMS Certification • Hazardous Materials Operation Level • Terrorism Awareness Training L, �— • Fire Apparatus Operator • Technical Rescue - -i -..49� w • Vehicle Extrication'I- r-l� r • Confined Space TRAINING HOURS FIRE TRAINING: 2,238 Hours ---------------------------- EMS TRAINING: 479 Hours ---------------------------- ---------------------------- TECHNICAL RESCUE TRAINING 320 Hours to STILLWATER FIRE ANNUAL REPORT. 2023 19 FIRE PREVENTION EDUCATION ACTIVITIES The best way to stay safe from fire is to prevent them from happening. This year, the theme for Fire Prevention Week was, "Cooking safety starts with YOU." Cooking fires are the leading cause of home fires and home fire injuries. During Fire Prevention Week, SFD visits the local schools and meets with students in grades kindergarten, first and fifth to discuss fire safety. The Department also participated in Night to Unite, escorting high school sports teams, Stillwater Township Picnic, Wash- ington County Fair, Memorial Day Parade, school patrol picnic, Harvest Fest and Lumberjack Days Parade. If you are interested in learning Cardiopulmonary Resuscita- tion (CPR), Automated External Defibrillation (AED), first aid, Stop the Bleed or fire extinguisher training, please contact the Stillwater Fire Department. Social media plays an important role in communicating with the community. The Department uses this media to in- form residents and visitors about how to reduce their risk from fire and life safety hazards. Thousands of individuals have received a variety of safety messages including smoke alarm checks, holiday safety tips, winter weather aware- ness and much more. Like us at https://www.facebook.com/StiIlwaterMnFireDepartment Keep campfires small and under control. 1 / they can be safe, and enjoyed enoyed by everyone! COMMUNITY OUTREACH The annual Stillwater "Let's Give Hunger the Business" 13213 meal pack- ing event had 26 area businesses compete to see who could pack the most meals in exactly 30 minutes. On May 18, Stillwater Fire took on the Police Department in Battle of the Badges! SFD packed 2,454 meals and won this year's Challenge by packing 30 bags more than the PD. The meal -packing provides flavorful, fortified meals to local food shelves within the St. Croix Valley. STILLWATER FIRE ANNUAL REPORT. 2023 20 UPGRADES AND IMPROVEMENTS Pilothouse of Stillwater Fireboat 1. When it comes to fire and rescue missions, having a reliable and durable boat is essential. • One of the biggest advantages is the shallow draft of the vessel which allows us to safely navigate in shallow waters and hard to reach areas. • The vessel is equipped with a hydraulic bow gate that provides a stable platform for dive operations, patient recovery and the ability to lower the ramp onto the beach areas for crews. • The vessel incorporates advanced cameras for visual and infrared imaging. This provides an- other layer of safety and allows crews to re- motely survey and assess areas during poor visibility. • Mounted forward of the wheelhouse is a 500 gallon per minute fire pump with an electronic master stream nozzle and hose line capabilities with water being directly pulled from below the vessel providing a constant and readily available supply of water. Several pieces of rope rescue and dive rescue equipment purchased in 2023. Stillwater Fire purchased life safety equipment for the Rope Rescue Team and Dive Team. These purchases were made with donations from local organizations. The Rope Rescue Team was able to replace rescue helmets and gloves for each member of the team along with new anchor straps, swivel carabiners and ascenders that assist with securing our rappelling lines so we can access a pa- tient safely. The Dive Team replaced a faulty BCD (buoyancy control device), a valuable scuba diving equipment which is worn by the diver to establish neutral buoyancy underwater and positive buoyancy on the surface when needed. Also pur- chased was a replacement 36" ice chainsaw for winter rescues. This equipment is critical for each of our specialty operations teams within the Fire Department. We are very thank- ful for donations and commitment to Stillwater Fire. STILLWATER FIRE ANNUAL REPORT. 2023 21 \\ Gƒ M\ 8 f M 7 f aq/ \ g ] $ % _ 'Mn % � \ \ / 2 \ \.Ln ID � � / / % \ m / k w A E o k q 3® c , 0== o / � g � 2 _ ° % \ � E § / \ k § $ \ \ a m 2 7 / \ 3 / § ƒ \ k f 7 \_ ƒ ® 2 J -< E / \ E e \ \ � n cu x§* 2 n g§%° a 3 ƒ < \ § g n rD a % / / rD , ) rD 2 0 k rD� k/) ƒ\ & rD � § . $ r � � 'D \ \ E 2 ( ƒ 2 r a D= 2 � o< \ a % c $ \ \ - = k � 6 ° = g \ 2 ` $ ] \ \ / ? S 0 ? g 0 2 § \ / 3 o n _ % 7 ( _ rD o � _ ° _ $ \ © ° 3 § &_. V,& M rD 0 2 _. r \ 7 \ \ � w ?•� k \ / 2 j \ \ \ � \ % % / 3 \ � M � § m � n � & k 0 m ) � R @ \ / 7 rD § a) � \ $ � % / / / r+ \ M 2 ) \ 2 0 2 / / 2 \ ] \ k rj LU o- a)= w / \ / / \ S § / G ] a \ A 2 e ] $ \ » 0 _. 2 § \ 2 � \ / 6 \ k /0 2 m E x m (A y 2ƒ ( kƒ\ § 2 2 0 CD 2 (D � m 0 n � 0 m Promotions SFD promoted four volunteer paid -on -call the rank Firefighters to Firefighter/Engineer. Firefighter/Engineers play a crucial role within the Department driving and operating all SFD apparatus and equipment. Congratulations to Firefighter/Engineer George Burns, Lucas Hoffmann, Brad Junker, and Joshua Knodle. George Burns Firefighter/Engineer Honoring our Fallen Lucas Hoffmann Firefighter/Engineer John Peltier passed away September 10, 2023. John served the Department for six years before moving out of state to pursue other ventures. John served alongside his father and sev- eral siblings during his ser- vice to the Stillwater com- munity. Kevin Charlsen passed away on January 20, 2024. Kevin served the Department faithfully for 26 years and retired in 2000. Kevin sur- vived the tragic Brine's fire of 1982 where two other firefighters lost their lives. Kevin remained a dedicated servant of the community and will be missed. Brad Junker Firefighter/Engineer Joshua Knodle Firefighter/Engineer John Buckley passed away on November 11, 2023. John served the Depart- ment for 31 years in numer- ous capacities and retired in 2012 as an Assistant Fire Chief. John contributed his knowledge and expertise in vehicle maintenance and assisting in design and pur- chase of new apparatus for the Department. Daniel Mosiman passed away on January 21, 2024. Dan served the Department as a career Firefighter/ Engineer for 15 years and retired in 1989. Dan was a committed City employee who served with pride and dedication throughout his career. STILLWATER FIRE ANNUAL REPORT. 2023 23 a worms SMOKE ALARMS SAVE LIVES Change Your Clock, Change Your Battery ne rofessionalism, espect, Integrity, edication, xcellence P.R.I.D.E.! STILLWATER FIRE ANNUAL REPORT. 2023 24 Citp of ,*tifYivacter, fRinneota PROCLAMATION WHEREAS, over ioo,000 men, women and children including more than 3,000 individuals in the 2lpper .Midwest atone, are currently on the national transplant waiting list; and WHEREAS, every g minutes, another name is added to the transplant waiting list; and tragically, 17 people die each day, because the organs they need are not donated in time; and WHEREAS, the most effective way to address this health crisis is to educate and to encourage citizens to commit to the following actions: register your decision to be an organ, eye and tissue donor at Life-Source.org/register or at your local D-A1 V, and WHEREAS, one donor has the potential to save 8 lives through organ donation and enchance over 75 more through tissue and cornea donation; and WHEREAS, in 2022, more than 42,800 transplants provided renewed fife to patients, their families, and communities; and WHEREAS, Aprd is designated nationally as a month to celebrate transplant recipients, recognize those stillwaiting, honor donors andtheirfamilies, andexpress gratitude to registered donors for offering hope. NOW THEREFORE, i, i-eddxozlowski, Mayor of the City of Stillwater, do hereby proclaim the month of .esprit as DONATE LIFE MONTH — in the City of Stillwater and urge all citizens of Stillwater to consider expressing their organ donation wishes. IN WITNESS WHEREOF, i have hereunto set my hand and caused the seal of the City of Stillwater to be affixed this 2nd day of .April, 2024. Mayor City Council Water Update Shawn Sanders, Public Works Director/City Engineer April 2, 2024 Agenda 1.Roles and Responsibilities 2.Background Information 3.Review of Data 4.City Response and Timeline 5.Next Steps Stillwater City Council PFAS Update |APRIL 2, 2024 Roles and Responsibilities • City of Stillwater: Provides water services to residents and businesses within the community. • Minnesota Health Department (MDH): Responsible for ensuring safe drinking water and enforcement of the SDWA. MDH performs regular testing of community water systems. MDH has developed health-based guidance values to represent levels for several PFAS in drinking water. • Minnesota Pollution Control Agency (MPCA): Responsible for preventing, managing and the clean up of PFAS pollution. Grants in aid for PFAS mitigation in community water systems is overseen by MPCA. • Environmental Protection Agency (EPA): Responsible for the Safe Drinking Water Act (SDWA). The EPA sets national health-based standards to protect against naturally occurring and man-made contaminants that may be found in drinking water. The SDWA defines a contaminant as anything other a molecule of water. City Council PFAS Update |APRIL 2, 2024 Background Information City Council PFAS Update |APRIL 2, 2024 According to MDH, PFAS (commonly referred to as Forever Chemicals) are a family of human-made chemicals that have been widely used for decades. PFAS are extremely stable and do not breakdown in the environment. PFAS have been found in the groundwater and surface water in Minnesota. Some PFAS can build up and stay in the human body for many years. According to MDH, consuming water with PFAS above the health-based guidance values, which are designed to protect the most vulnerable populations for a lifetime exposure, can increase risk of health effects. These increased health effects include: • Immune suppression such as decreased vaccination response • Lower birth weights • Increased risk of kidney and testicular cancer • Changes to liver function such as higher cholesterol and elevated liver enzymes • Thyroid disease and dysfunction Source: MDH Website PFAS and Health ‐MN Dept. of Health (state.mn.us)Retrieved on 4/2/2024 Background Information PFAS are emerging contaminants – meaning that there is a new awareness or understanding about how they affect public health. PFAS, like other emerging contaminants, are the focus of active research and study, which means that new information is released frequently. City Council PFAS Update |APRIL 2, 2024 Background Information MDH is testing for PFAS in community water systems across the state. A goal of MDH’s initiative is to evaluate whether Minnesotans are exposed to PFAS at levels above health-based guidance values in drinking water. The City of Stillwater owns and operates 8 wells. The City’s wells have been tested by MDH. While there are currently no enforceable federal or state standards for the acceptable amount of PFAS in drinking water, a Health Risk Advisory has been issued by MDH for PFAS at Well #6. City Council PFAS Update |APRIL 2, 2024 Background Information Maximum Contaminant Level (MCL): Established by the US EPA and considers the health impact, cost and technology of prevention and/or treatment. Changes to MCLs are rarely made. All public water systems must meet MCLs. States are allowed to enforce lower (more strict) standards than MCLs, but are not allowed to enforce higher (less strict) MCLs. Health-Based Guidance Values (HBV): Established by MDH, an HBV is the level of a contaminant that can be present in water and pose little or no health risk to a person drinking that water. HBVs are guidance used to make decisions about managing the health risks of contaminants in groundwater and drinking water. HBVs are updated when significant new information is available. HBVs do not consider cost and technology of prevention and/or treatment and may be set at levels that are costly, challenging, or impossible for a water system to meet. Source:  MDH Website Guidance Values and Standards for Contaminants in Drinking Water ‐MN Dept. of Health (state.mn.us)Retrieved 4/2/2024 City Council PFAS Update |APRIL 2, 2024 City Council PFAS Update |APRIL 2, 2024 Year PFOA PFOS PFHxS PFHxA PFBA PFBS 2002 7000 1000 -- -- -- -- 2006 1000 600 -- -- 1000 -- 2007 500 300 -- -- 7000 -- 2009 300 300 -- -- 7000 7000 2013 300 300 300 -- 7000 7000 2016 70 70 70 -- 7000 7000 2017 35 27 27 -- 7000 2000 2022 35 15 47 200 7000 100 2024 0.0079 2.3 47 200 7000 100 Source:  MDH Website  retrieved on March 29, 2024 Review of Data MDH Health Based Guidance Values (HBV) in PPT Stillwater Wells Compared to MDH HBV and Proposed EPA MCL City Council PFAS Update |APRIL 2, 2024 2022 MDH HBV Proposed EPA MCL 2024 MDH HBV MDH PFAS Sampling Results for Stillwater PFOA 35 4.0 .0079 0 -4.3 PFOS 15 4.0 2.3 0 -15 PFBS 100 2000* 100 0 – 2.5 PFBA 7000 -- 7000 64 - 130 PFHxS 47 9* 47 0 – 6.5 PFHxA 200 -- 200 0 – 2.1 1. All data is in PPT 2. Data is from all 8 Stillwater Wells 3. Numbers in bold are above 2024 MDH HBV 4. *PFBS and PFHxS values are EPA HBVs Review of Data City Council PFAS Update |APRIL 2, 2024 MDH Health Based Guidance Values Compared to Stillwater Sampling Data 35 35 35 0.0079 27 15 15 2.3 0 5 10 15 20 25 30 35 2021 2022 2023 2024 Co n c e n t r a t i o n  (P P T ) Well 6 PFOA Well 6 PFOS Well 10 PFOA Well 10 PFOS Well 9 PFOA Well 9 PFOS PFOA HBV PFOS HBV PFOA HBV PFOS HBV City Response and Timeline • When the City learned of the test results for one of its wells in Spring 2023, it stopped using the well approximately six months before receiving the MDH Health Risk Advisory which was issued in October 2023, out of an abundance of caution. • The City also stopped using a second well in Spring 2023 in anticipation of the EPA’s Maximum Contaminant Level. • In January 2024, MDH released updated, more stringent Health Based Values on PFAS, which resulted in a third well exceeding the Health Based Values. Again, out of an abundance of caution, the city has not used this well. City Council Water PFAS Update |APRIL 2, 2024 2021 Stillwater Wells   Tested All 8 of Stillwater’s  Wells were tested  for 6 different PFAS  substances. All  tests were below  then current MDH  HBVs. 2022 Stillwater Wells   Tested  Again More tests were  performed on  Stillwater’s wells  All wells were  below the then  current MDH HBVs. 2023 March 14 EPA issues proposed Maximum  Contaminant Levels  (MCLs) values of 4.0  ppt for PFOS and  PFOA. This is the  first‐ever national  drinking water  standard for PFAS. 2023 March Well  No. 6 had a  level of 15 ppt of  PFOS. The MDH  HBV for PFOS was  15 ppt. Second indication  of well No. 6 as a  HRI of 1.3 over the  recommended 1.0. 2023 April Well  No. 6 with      15 ppt PFOS and  Well  No. 10 with  4.2 ppt of PFOS  were both shut off  as they were over  the Proposed MCL  from EPA. City Council Water PFAS Update |APRIL 2, 2024 City Response and Timeline 2023 October 31 MDH issues a Health  Risk Advisory letter  for PFAS for Well  No.  6 after 4 quarters of  testing. 2023 December Well  No. 9 was  inactive. The PFOA  levels was 3.2 ppt. 2024 January MDH issued lower  HBV values of: •PFOA 0.0079  ppt •PFOS 2.3 ppt  . 2024 January Stillwater initiated  communication  activities about  PFAS and began  researching   funding sources. 2024 April City Council Update City Council Water PFAS Update |APRIL 2, 2024 City Response and Timeline In addition to mitigating potential risk by not using three wells, other actions that the City has taken: • Established a page on the City’s website and prepared a city newsletter article as an initial response. • Established on-going communications with MDH. • Seeking a grant from the League of Minnesota Cities for the purposes of navigating state and federal grant programs to assist with options and future projects. • Initiated a study to identify alternatives to mitigate the PFAS contaminant in the city water system. City Council PFAS Update |APRIL 2, 2024 City Response and Timeline Next Steps 1. Monitor and continue to stay in communication with MDH 2. Continue to communicate through city newsletter, city council updates, social media postings, utility billing flyers, and discussions with customers. 3. Complete the options analysis and select an option to advance. 4. Seek funding from the MPCA, MDH, Public Facilities Authority, state bond program and other possible sources. City Council PFAS Update |APRIL 2, 2024 Stay Informed and Engaged • Stay informed through the City’s website and discuss concerns with City officials. As an emerging contaminate, scientific information continues to become available. • Be knowledgeable about other sources of PFAS and consider reducing the use of these products which contain PFAS. See information on the MDH website: PFAS and Health - MN Dept. of Health (state.mn.us) • Property owners can consider installing and maintaining filtration devices in homes, businesses, or facilities. See additional information here: PFAS and Home Treatment of Water - MN Dept. of Health (state.mn.us) City Council PFAS Update |APRIL 2, 2024 For More Information The City of Stillwater is committed to providing safe drinking water. The City will continue to work with MDH on this issue and will inform the public as new data becomes available which warrant a different course of action. Visit website: www.stillwatermn.gov/waterupdates. Sign up on the website for drinking water updates. Contact City Staff: waterupdates@stillwatermn.gov or 651.430-8830 City Council PFAS Update |APRIL 2, 2024 216 4th Street N, Stillwater, MN 55082 (�jgtjllwater 651-430-8800 rho Birthplace of Minnesota www.stillwatermn.gov CITY COUNCIL MEETING MINUTES March 19, 2024 REGULAR MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order at 7:00 p.m. Present: Mayor Kozlowski, Councilmembers Collins, Junker, Odebrecht, Polehna (via Zoom) Absent: None Staff present: City Administrator Kohlmann City Attorney Land City Clerk Wolf Community Development Director Gladhill Fire Chief Glaser Finance Director Provos Police Chief Mueller Public Works Director Sanders PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. RECOGNITIONS OR PRESENTATIONS Police Award Ceremony Police Chief Mueller presented awards recognizing public safety personnel who responded to an active shooter incident in Stillwater on March 4, 2023: three Medals of Valor, three Medals of Merit, and 31 Chiefs Awards went to officers from the Stillwater Police Department, Washington County Sheriffs Department, Oak Park Heights Police Department, Washington County Emergency Communications Response Center, Stillwater Fire Department, and Lakeview Emergency Services Staff. OPEN FORUM Charlie Kaiser, Stillwater Mills resident, shared concerns about River Siren Brewery outside events, specifically noise and view obstruction, and Community Development Director Gladhill replied staff will check for compliance and ask the owner for consideration. Tony Johnson and his son Ethan, 30 Maryknoll Drive, requested an interview with a Councilmember for Ethan's Citizenship and Community Scouting badge. Melissa Loskota, 804 Anderson Street West, questioned why the public was not notified of the existence of PFAS in Well #6 last fall when the Minnesota Department of Health (MDH) notified the City of the test results, so residents could prepare themselves accordingly. City Council Meeting March 19, 2024 Mayor Kozlowski stated that to rule out a false positive, the MDH needs four consecutive tests. The City immediately shut off the well last fall but followed MDH guidance in not raising an alarm before confirming the presence of the contaminants. STAFF REPORTS Public Works Director Sanders reported on the painting of the Tower Drive water tower and the sunken garden rehabilitation to be done this summer. Police Chief Mueller reminded the Council of the March 23 pancake breakfast for Officer Crosby's Bike Ride Fundraiser for families of fallen officers. Fire Chief Glaser reported burning restrictions are in place, and the Fire Relief Association annual meeting is April 1. Finance Director Provos gave a sales tax audit update. Community Development Director Gladhill reported on the Washington County Emergency Housing Project, new parking permit software, River Market Coop parking lease update, and other department activities. City Clerk Wolf relayed various department items and Commission openings. City Attorney Land stated Boards and Commissions Training will take place May 8. City Administrator Kohlmann said the first Special Services District meeting was today. CONSENT AGENDA March 6, 2024 Workshop and Regular Meeting Minutes Payment of Bills Sth Street Shop Garage Door Replacement Project Agreement Cruisin' on the Croix Car Show 2024 Event Agreement Drainage and Utility Easement Agreement at 101 Hazel St E Encroachment Agreement and Liquor License Premise Extension for The Lumberjack and Melt Pizza in Union Alley - Resolution 2024-028 Farmers Market 2024 Event Agreement Liquor License Premise Extension for Acapulco Cinco De Mayo Event - Resolution 2024-029 Liquor License Premise Extension for River Siren Brewery Sunshine Fest Event - Resolution 2024-030 Lily Lake Park and Staples Park Play Equipment Declared as Surplus - Resolution 2024-031 Owen Street Well House Repair Project Agreement Portable Restrooms 2024 Agreement Staffing for Adequate Fire and Emergency Response (SAFER) Grant - Resolution 2024-032 Stillwater Half Marathon 2024 Event Agreement Sunken Garden Rehabilitation Project Agreements Tax Increment Financing District #6 Return of Excess Increment Tower Drive Water Tower Painting Project Bid Award and Agreement - Resolution 2024-033 Washington County Election Services Joint Powers Agreement Page 2 of 4 City Council Meeting March 19, 2024 Well #5 Variable Frequency Drive Replacement Project Agreement Motion by Councilmember Junker, seconded by Councilmember Collins, to adopt the Consent Agenda. All in favor. PUBLIC HEARINGS There were no public hearings. UNFINISHED BUSINESS There was no unfinished business. NEW BUSINESS Ordinances for Sanitary Sewer Connections and Fire Protection Permits - Ordinances 1st Reading City Attorney Land explained the proposed Sanitary Sewer Connection Ordinance and Fire Prevention Permits Ordinance. Motion by Councilmember Odebrecht, seconded by Councilmember Junker, to adopt first reading of an Ordinance Amending Chapter 20, Article 3 of the Stillwater City Code of the City of Stillwater Regarding Sanitary Sewer Connections; and an Ordinance Amending Chapter 24, Buildings and Construction, General, Regarding Fire Protection Permits. All in favor. Chicken Permit at 2002 Fairmeadows Road Community Development Director Gladhill stated the request is for five chickens. One letter of opposition and one letter of support were received. The applicant complied with all aspects of the application process and staff recommends approval. Motion by Councilmember Collins, seconded by Councilmember Odebrecht, to approve the chicken permit. Motion passed 3-2 with Councilmembers Junker and Polehna voting nay. COUNCIL REQUEST ITEMS Councilmember Polehna requested $5,000 funding for the Chestnut Plaza Dinner on the Bridge event; and City Administrator Kohlmann said he will look into it and report back. ADJOURNMENT Motion by Councilmember Junker, seconded by Councilmember Odebrecht, to adjourn. All in favor. The meeting was adjourned at 8:38 p.m. Ted Kozlowski, Mayor ATTEST: Joe Kohlmann, Acting City Clerk Resolution 2024-028, Resolution Approving Amendment to Liquor License for Additional Temporary Outdoor License Premises Page 3 of 4 City Council Meeting March 19, 2024 Resolution 2024-029, Resolution Approving Liquor License Amendment for Temporary Outdoor Premise Extension at 1240 Frontage Road West Resolution 2024-030, Resolution Approving Liquor License Amendment for Temporary Outdoor Premise Extension at 225 Main Street North Resolution 2024-031, A Resolution Declaring Equipment as Surplus and Authorizing the Disposition of the Same Resolution 2024-032, Resolution Approving Stillwater Fire Department Application for Federal emergency Management Agency (FEMA) Staffing for Adequate Fire and Emergency Response (SAFER) Grant to Hire Additional Firefighter Personnel Resolution 2024-033, Accepting Bid and Awarding Contract for Tower Drive Water Tower Painting Project Page 4 of 4 1 wa ter T H E B 1 RTH PLAC E O F M I N N E I O T A DATE: April 2, 2024 TO: Honorable Mayor and City Council FROM: Ben Gutknecht, Planning Manager SUBJECT: Case No. 2024-008: Conditional Use Permit for CBD Retail Establishment — Intoxicating at 1570 Frontage Road W (Stillwater Smoke Shop Plus) BACKGROUND The Applicant, Stillwater Smoke Shop Plus, is seeking approval of a Conditional Use Permit for a CBD Retail Establishment - Intoxicating located in the Business Park Commercial (BP-C) Zoning District. The property is located at 1570 Frontage Road West. The business is located in the Valley Ridge Mall development. The Planning Commission held a Public Hearing on March 27, 2024. Details of the proposal can be found in the attached Report to Planning Commission. RECOMMENDATION The Planning Commission recommends approval of the request with conditions outlined in the attached resolution for approval. ACTION REQUESTED Motion to adopt the Resolution approving the Conditional Use Permit for a CBD Retail Establishment — Intoxicating with the conditions outlined in the attached resolution at 1570 Frontage Road West — Stillwater Smoke Shop. City of Stillwater Washington County, Minnesota RESOLUTION 2024-XX RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR A CBD RETAIL ESTABLISHMENT- INTOXICATING LOCATED AT 1570 FRONTAGE ROAD WEST (CASE NO. CD2024-008) WHEREAS, the City of Stillwater received Conditional Use Permit from Stillwater Smoke Shop Plus ("Applicant"), for a CBD Retail Establishment - Intoxicating, located at 1570 Frontage Road West, legally described as in Exhibit A (the "Property"); and, WHEREAS, on March 27, 2024, the City Planning Commission for the City of Stillwater considered the conditional use permit, held a Public Hearing, and recommended approval of the request.; and WHEREAS, on April 2, 2024, the City Council for the City of Stillwater considered the request. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater considered the conditional use permit for a CBD Retail Establishment - Intoxicating at its April 2, 2024 meeting and approved the conditional use permit. The approval of the conditional use permit is subject to the following conditions: FINDINGS 1. The proposed structure or use conforms to the requirements and the intent of this chapter, and of the comprehensive plan, relevant area plans and other lawful regulations; 2. Any additional conditions necessary for the public interest have been imposed; and 3. The use or structure will not constitute a nuisance or be detrimental to the public welfare of the community. CONDITIONS OF APPROVAL 1. CBD products and edible CBD products may be sold for human or animal consumption only if all of the packaging requirements of Minn. Stat. § 151.72, subd. 3, or as may be amended. 2. No CBD product may contain more than 0.3 percent THC. 3. No edible CBD product can contain an amount of any THC that exceeds five mg per serving or 50 mg per package. 4. No intoxicating CBD product may be sold to anyone under the age of 21 years. 5. No one under 21 years shall be allowed to enter a CBD retail establishment that sells intoxicating CBD products. 6. Any person selling or distributing licensed products shall require proof of age by means of government issued photographic identification from the prospective purchaser showing purchaser is 21 years of age or older. 7. Signage identifying the legal sales age and the age verification requirement shall be posted at the point of sale. The required signage shall be posted in a manner so that it is clearly visible to anyone who is considering or making a purchase. 8. No one under 21 years of age shall sell intoxicating CBD products. 9. CBD products must comply with the testing requirements in Minn. Stat. § 151.72, subd. 4, as may be amended. 10. CBD products must comply with the labeling and packaging requirements of Minn. Stat. § 151.72, subd. 5 and 5a, as may be amended. 11.Intoxicating CBD products cannot be sold in vending machines, by transient merchants, peddlers, by a moveable place of business, through a drive -through or by internet sales for in-store pickup. 12. Intoxicating CBD products cannot be delivered to a location outside of the CBD retail establishment. 13. No sampling is allowed. 14. No flavored inhaled intoxicating CBD products may be sold. 15. No gels, powders or other forms of intoxicating CBD that are mixed with liquid may be sold. Adopted by the City Council this 2nd day of April, 2024. ATTEST: Beth Wolf, City Clerk CITY OF STILLWATER Ted Kozlowski, Mayor 2 EXHIBIT A Legal Description of the Applicant's Property Abstract Property Type Situs Address: 1570 Frontage Road West Parcel ID: 32-030-20-44-0018 Parcel A: Lots 1, 2 and 3, Block 4, Stillwater Industrial Park, Washington County, Minnesota, less and except the following: That part of Lot 1, Block 4, Stillwater Industrial Park, Washington County, Minnesota, described as follows: Beginning at the southwest corner of said Lot 1; thence on an assumed bearing of North 00 degrees 16 minutes 31 seconds west along the west line of said Lot 1 a distance of 140.74 feet; thence South 88 degrees 49 minutes 01 seconds east parallel with the south line of said Lot 1 a distance of 156.57 feet; thence South 01 degrees 09 minutes 40 seconds west a distance of 140.69 feet to the south line of said Lot 1; thence North 88 degrees 49 minutes 01 seconds west along said south line a distance of 153.05 feet to the point of beginning. Parcel B: The South Half of the Southeast Quarter of Section 32, Township 30 North, Range 20 West, Washington County, Minnesota; excepting therefrom the East 10 acres thereof and except lands conveyed to School District No. 1, Town of Stillwater and District No. 8, Washington County; which lies between two lines run parallel with a distant 105 feet and 125 feet Northerly of Line 1 described below: Line 1: From a point on the East line of Section 33, Township 30 North, Range 20 West, distant 127.76 feet North of the Southeast corner thereof, run Westerly at an angle of 89 degrees 30 minutes from said East section line (measured from North to West) for 5278.1 feet; thence deflect to the right at an angle of 00 degrees 35 minutes for 469.3 feet to the point of beginning of Line 1 to be described; thence continue Westerly along the last described course for 320 feet and there terminating. Parcel C: Together with driveway, parking and storm sewer easement rights established in the Declaration of Covenants, Conditions, Easements and Restrictions dated August 3, 2015, filed August 11, 2013 as Document No. 4037243 i wa ter THE01 loom BIRTHPLACE OF M I N N E S O T A DATE: March 27, 2024 TO: Honorable Chair and Planning Commissioners FROM: Ben Gutknecht, Planning Manager SUBJECT: Case No. 2024-008: Conditional Use Permit for CBD Retail Establishment — Intoxicating at 1570 Frontage Road W (Stillwater Smoke Shop Plus) BACKGROUND The Applicant, Stillwater Smoke Shop Plus, is seeking approval of a Conditional Use Permit for a CBD Retail Establishment - Intoxicating located in the Business Park Commercial (BP-C) Zoning District. The property is located at 1570 Frontage Road West. The business is located in the Valley Ridge Mall development. The Applicant has received a CBD Retail Establishment License from the City Council on February 61", 2024. A full background and history of the Licensing component can be found in the Council packet from January 16, 2024 and February 6, 2024. In addition to a CBD Retail Establishment License, City Code also requires a Conditional Use Permit in the BPC district for CBD Retail Establishments - Intoxicating. City Code was amended in 2022 related to this use, and this step will finalize the process for this particular site. ANALYSIS Conditional Use Permit The purpose of a conditional use permit is to allow the integration of essential or desirable uses which may be suitable only in certain zoning districts or designed or arranged on a site in a certain manner. In approving a conditional use permit, it must be determined by the planning commission that: 1. The proposed structure or use conforms to the requirements and the intent of this chapter, and of the comprehensive plan, relevant area plans and other lawful regulations 2. Any additional conditions necessary for the public interest have been imposed; and; 3. The use or structure will not constitute a nuisance or be detrimental to the public welfare of the community. Section 6-129 CBD retail establishment license required As a reminder, staff will be utilizing the recently updated City Code when analyzing the Conditional Use Permit. Per City Code, CBD Retail Establishments - Intoxicating are required to receive a License and any other applicable approvals. The City Council has already issued a License for this property. In the BPC district, the sale of intoxicating CBD requires a Conditional Use Permit. The following performance standards must be met to allow to for the sale of intoxicating CBD- 1 . CBD products and edible CBD products may be sold for human or animal consumption only if all of the packaging requirements of Minn. Stat. § 151.72, subd. 3, or as may be amended. 2. No CBD product may contain more than 0.3 percent THC. 3. No edible CBD product can contain an amount of any THC that exceeds five mg per serving or 50 mg per package. 4. No intoxicating CBD product may be sold to anyone under the age of 21 years. 5. No one under 21 years shall be allowed to enter a CBD retail establishment that sells intoxicating CBD products. 6. Any person selling or distributing licensed products shall require proof of age by means of government issued photographic identification from the prospective purchaser showing purchaser is 21 years of age or older. 7. Signage identifying the legal sales age and the age verification requirement shall be posted at the point of sale. The required signage shall be posted in a manner so that it is clearly visible to anyone who is considering or making a purchase. 8. No one under 21 years of age shall sell intoxicating CBD products. 9. CBD products must comply with the testing requirements in Minn. Stat. § 151.72, subd. 4, as may be amende 10. CBD products must comply Fifth the labeling and packaging requirements of Minn. Stat. § 151.72, subd. 5 and 5a, as may be amended. 11.Intoxicating CBD products cannot be sold in vending machines, by transient merchants, peddlers, by a moveable place of business, through a drive -through or by internet sales for in-store pickup. 12.Intoxicating CBD products cannot be delivered to a location outside of the CBD retail establishment. 13. No sampling is allowed. 14. No flavored inhaled intoxicating CBD products may be sold. 15. No gels, powders or other forms of intoxicating CBD that are mixed with liquid may be sold. The applicant has provided the Planning Commission with examples of their signage and a narrative discussing their business practices, including a security plan and point of sale system that has been reviewed and approved by the Chief of Police, to indicate compliance with the above performance standards. FINDINGS & RECOMMENDATIONS In approving a Conditional Use Permit, it must be determined by the Planning Commission that: The proposed structure or use conforms to the requirements and the intent of this chapter, and of the comprehensive plan, relevant area plans and other lawful regulations; 2. Any additional conditions necessary for the public interest have been imposed; and 3. The use or structure will not constitute a nuisance or be detrimental to the public welfare of the community. RECOMMENDATION Staff finds that the proposed use conforms to all applicable City Codes, has suggested conditions, and that the use will not constitute a nuisance. Conditions of approval are included in the Draft Resolution. ACTION REQUESTED Motion to recommend that the City Council approve the Conditional Use Permit for a CBD Retail Establishment — Intoxicating with the conditions outlined in the attached draft resolution at 1570 Frontage Road West — Stillwater Smoke Shop. IF NJ I j ■ wo U6 I Title: Request for Conditional Use Permit (CUP) Approval for Retail Sale of Legal CBD Products Date: 2/21 /2024 To: City of Stillwater Planning Department/Planning Manager Subject: Request for Conditional Use Permit (CUP) Approval Address/Location 1300 W Frontage Rd, Stillwater, MN 55082 Dear City of Stillwater Planning Department/Attention: Ben Gutknecht I am writing to formally request approval for a Conditional Use Permit (CUP) in the City of Stillwater for the retail sales of legal intoxicating CBD products. Our proposed project involves the establishment of a retail store dedicated to providing legal cannabis products permitted by the Office of Cannabis Management, overseen by the Minnesota Department of Health. We are fully committed to adhering to all city ordinances and regulations pertaining to the sale of legal cannabis products, ensuring compliance with both city and state laws. Intoxicating CBD products will be behind the counter or locked in a cabinet that is not accessible to consumers. Our sales will be conducted face-to-face only, with strict measures in place to verify the age of customers. Our store agents will diligently enforce the policy of not allowing any individual under the age of 21 to purchase cannabis products. To ensure compliance with all rules and regulations, we will employ various measures, including the utilization of a robust Point of Sale (POS) system. This system will assist us in monitoring sales, verifying customer ages, and maintaining meticulous records as mandated by both local and state authorities. We recognize the importance of upholding community standards and ensuring the responsible sale of legal cannabis products. Our business model emphasizes strict adherence to all relevant laws and regulations, as well as proactive measures to prevent unauthorized access to our products by minors. We believe that our proposed project aligns with the progressive values of the City of Stillwater and contributes to the availability of legal cannabis products in a safe and controlled environment. We are committed to working closely with the City of Stillwater Planning Department to address any concerns and ensure the successful implementation of our project. Thank you for considering our request. We are prepared to provide any additional information or documentation necessary to support our application for a Conditional Use Permit. Sincerely, Khalil Hammad, President of KMH Retail Dba Stillwater Smoke Shop Plus Stillwatersmokeshon@email.com, 612-991-2020 ifF PRE IF11.•_ ��. Mm IF ago IL AL F : i9U9 s !fw rpoeiatrs IF YDD WERE BORN HESIEE AFTER TODAY'S DATE IN i qm 4 wi i-JTENTi,,)N VIP 0 LAW PROHIBITS IF YOU WERE BORN THE SALE AFTER TODAY'S DATE IN TO UNDERAGE PERSONS. Under 21 ND Tobacco Ha Vapor Zu03 YOU CAN'T BUY TOBACCO, E-CICARETTES OR VAPOR PRODUCTS! Under 21 No Tobacco Na Vapor M Please Have ID Ready .19 D� WE CAS PLUS NO MINORS 1 10 loam lip 1 1 Water —1 THE BIRTHPLACE OF MINNES O T A DATE: April 2, 2024 TO: Honorable Mayor and City Councilmembers FROM: Mick Greiner Facilities Manager SUBJECT: Stillwater City Hall Clock Tower Internal Roof BACKGROUND The Stillwater City Hall clock tower has never had a proper roof installed within the actual tower, there are many active leaks present and visible on the third (3rd) floor area of the City Hall building. A quote was given in conjunction by J&A Northwest Construction and Commercial Roofing Company in the amount of $5000.00 to install a roofing system that will prevent further intrusion issues. A two +/- inch polyurethane spray foam system will be installed which will provide the protection needed and has a warranty of twenty (20) year material and a twenty (20) year labor. Funding will come out of the Capital Outlay budget. RECOMMENDATION It is recommended that Council approves the contract with J&A Northwest Construction and Commercial Roofing Company for work on the Clock Tower Roof. ACTION REQUESTED If Council concurs with recommendation, they should pass a motion APPROVING CONTRACT WITH J&A NORTHWEST CONSTRUCTION AND COMMERCIAL ROOFING COMPANY FOR WORK ON THE CLOCK TOWER ROOF. aillwater The Birthplace of Minnesota AGREEMENT FOR SERVICES THIS AGREEMENT ("Agreement") is made and executed this 2nd day of April, 2024, by and between the City of Stillwater, 216 4th Street North, Stillwater, Minnesota 55082, ("City") and J&A Northwest Construction and Commercial Roofing, Inc., 2872 US HWY 63, Barronett, WI 54813 ("Contractor"). WHEREAS, the City has accepted the proposal of the Contractor for certain Services; and WHEREAS, Contractor desires to perform the Services for the City under the terms and conditions set forth in this Agreement. WHEREAS, Services under this agreement, are generally described as; City Hall — Clock Tower Roof NOW THEREFORE, in consideration of the mutual consideration contained herein, it is hereby agreed as follows: 1. SERVICES. a. City agrees to engage Contractor as an independent contractor for the purpose of performing certain Services ("Services"), as defined in the following documents: i. A proposal received 3/22/2024, incorporated herein as Exhibit A; b. Contractor covenants and agrees to provide Services to the satisfaction of the City in a timely fashion, as set forth in the Exhibits, subject to Section 7 of this Agreement. c. Contractor agrees to comply with all federal, state, and local laws and ordinances applicable to the Services to be performed under this Agreement, including all safety standards. The Contractor shall be solely and completely responsible for conditions of the job site, including the safety of all persons and property during the performance of the Services. The Contractor represents and warrants that it has the requisite training, skills, and experience necessary to provide the Services and is appropriately licensed and has obtained all permits from all applicable agencies and governmental entities. 2. PAYMENT. a. City agrees to pay and Contractor agrees to receive and accept payment for Services as set forth in the Exhibits. b. Any changes in the scope of the work of the Services that may result in an increase to the compensation due the Contractor shall require prior written approval by the authorized representative of the City or by the City Council. The City will not pay additional compensation for Services that do not have prior written authorization. c. Contractor shall submit itemized bills for Services provided to City on a monthly basis. Bills submitted shall be paid in the same manner as other claims made to City. d. Prior to payment, the Contractor will submit evidence that all payrolls, material bills, subcontractors and other indebtedness connected with the Services have been paid as required by the City. 3. TERM. The term of this Agreement expires 4/2/2025. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the same terms and conditions as herein stated. 4. TERMINATION AND REMEDIES. a. Termination by Either Party. This Agreement may be terminated by either party upon 30 days' written notice delivered to the other party to the addresses listed in Section 13 of this Agreement. Upon termination under this provision, if there is no default by the Contractor, Contractor shall be paid for Services rendered and reimbursable expenses through the effective date of termination. b. Termination Due to Default. This Agreement may be terminated by either party upon written notice in the event of substantial failure by the other party to perform in accordance with the terms of this Agreement. The non -performing party shall have fifteen (15) calendar days from the date of the termination notice to cure or to submit a plan for cure that is acceptable to the other party. c. Remedies. Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City as a result of any breach of this Agreement by the Contractor. The City may, in such event, i. Withhold payments due to the Contractor for the purpose of set-off until such time as the exact amount of damages due to the City is determined. ii. Perform the Services, in which case, the Contractor shall within 30 days after written billing by the City, reimburse the City for any costs and expenses incurred by the City. The rights or remedies provided for herein shall not limit the City, in case of any default by the Contractor, from asserting any other right or remedy allowed by law, equity, or by statute. d. Upon termination of this Agreement, the Contractor shall furnish to the City copies or duplicate originals of all documents or memoranda prepared for the City not previously furnished. 5. SUBCONTRACTORS. Contractor shall not enter into subcontracts for any of the Services provided for in this Agreement without the express written consent of the City, unless specifically provided for in the Exhibits. The Contractor shall pay any subcontractor involved in the performance of this Agreement within the ten (10) days of the Contractor's receipt of payment by the City for undisputed services provided by the subcontractor. 6. STANDARD OF CARE. In performing its Services, Contractor will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the Services are provided. 7. DELAY IN PERFORMANCE. Neither City nor Contractor shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include, but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war, riots, and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage; judicial restraint; and inability to procure permits, licenses or authorizations from any local, state, or federal agency for any of the supplies, materials, accesses, or services required to be provided by either City or Contractor under this Agreement. If such circumstances occur, the nonperforming party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Contractor will be entitled to payment for its reasonable additional charges, if any, due to the delay. 2 8. CITY' S REPRESENTATIVE. The City has designated Mick Greiner to act as the City's representative with respect to be performed under this Agreement. He or she shall have complete authority to transmit instructions, receive information, interpret, and define the City's policy and decisions with respect to the Services covered by this Agreement. 9. PROJECT MANAGER AND STAFFING. The Contractor has designated Jared Mullikin to be the primary contacts for the City in the performance of the Services. They shall be assisted by other staff members as necessary to facilitate the completion of the Services in accordance with the terms established herein. Contractor may not remove or replace these designated staff without the approval of the City. 10. INDEMNIFICATION. a. Contractor and City each agree to defend, indemnify, and hold harmless each other, its agents and employees, from and against legal liability for all claims, losses, damages, and expenses to the extent such claims, losses, damages, or expenses are caused by its negligent acts, errors, or omissions. In the event claims, losses, damages, or expenses are caused by the joint or concurrent negligence of Contractor and City, they shall be borne by each parry in proportion to its own negligence. b. Contractor shall indemnify City against legal liability for damages arising out of claims by Contractor's employees or subcontractors, including all liens. City shall indemnify Contractor against legal liability for damages arising out of claims by City's employees or subcontractors. 11. INSURANCE. During the performance of the Services under this Agreement, Contractor shall maintain the following insurance: a. Commercial General Liability Insurance, with a limit of $2,000,000 for any number of claims arising out of a single occurrence, pursuant to Minnesota Statutes, Section 466.04, or as may be amended; b. Workers' Compensation Insurance in accordance with statutory requirements. c. Automobile Liability Insurance, with a combined single limit of $1,000,000 for each person and $1,000,000 for each accident. Contractor shall furnish the City with certificates of insurance, which shall include a provision that such insurance shall not be canceled without written notice to the City. The City shall be named as an additional insured on the Commercial General Liability Insurance policy. 12. WARRANTIES. Contractor warrants and guarantees that title to all work, materials, and equipment covered by any invoice, will pass to City no later than the Completion Date. Contractor warrants that all work will be free from defects and that all materials will be new and of first quality. If within one (1) year after final payment any work or material is found to be defective, Contractor shall promptly, without cost to the City, correct such defect. 13. NOTICES. Notices shall be communicated to the following addresses: If to City: If to Contractor: City of Stillwater J&A Northwest Construction and Commercial 216 4th Street North 2872 US HWY 63 Stillwater, MN 55082 Barronett, WI 54813 Attention: Mick Greiner Attention: Jared Mullikin Or e-mailed: m erg iner(a stillwatermn.gov Or emailed: jared(a),janorthwest.com 3 14. INDEPENDENT CONTRACTOR STATUS. All services provided by Contractor, its officers, agents and employees pursuant to this Agreement shall be provided as employees of Contractor or as independent contractors of Contractor and not as employees of the City for any purpose. 15. GENERAL PROVISIONS. a. Assignment. This Agreement is not assignable without the mutual written agreement of the parties. b. Waiver. A waiver by either City or Contractor of any breach of this Agreement shall be in writing. Such a waiver shall not affect the waiving party's rights with respect to any other or further breach. c. Nondiscrimination. Contractor agrees that in the hiring of employees to perform Services under this Agreement, Contractor shall not discriminate against any person by reason of any characteristic protected by state or federal law. d. Governing Law. This Agreement shall be construed in accordance with the laws of the State of Minnesota and any action must be venued in Washington County District Court. e. Amendments. Any modification or amendment to this Agreement shall require a written agreement signed by both parties. f. Severability. If any term of this Agreement is found be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force and effect. g. Data Practices Compliance. All data collected by the City pursuant to this Agreement shall be subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. h. Entire Agreement. This Agreement constitutes the entire agreement of the parties and supersedes all prior communications, understandings and agreements relating to the subject matter hereof, whether oral or written. CITY OF STILLWATER By: Ted Kozlowski, Mayor Joe Kohlmann, City Administrator 4 CONTRACTOR J&A Nor hw st Construction and Commercial Roofing, Inc., By: &kL By ease Print): —Torr-A M v J J; �. h Title (Please Print):So,LZA-rizp( , ct\- e— Project Description: 51 Street Shop — Clock Tower Roof Mick Greiner Stillwater Police Department 216 4th St N Stillwater, MN 55082 Complete Roof Replacement Contract .S WNW - may_ i-4 J&A Northwest Construction & Commercial Roofing LLC Address: 2872 US HWY 63 Barronett, WI 54813 Office Phone #: 715-418-3810 Website: www.janorthwest.com 3� Abe Page 1 of 4 Mick Greiner Stillwater Police Department 216 4th St N Stillwater, MN 55082 P- �_- IF y - - \ WY y�r Page 2 of 4 Mick Greiner Stillwater Police Department 216 4th St N Al""'"'" Stillwater, MN 55082 Thank you for choosing J &A Northwest Construction and Commercial Roofing! As always feel free to reach out to your Sales Representative or call the office with any questions or concerns. Project Overview Preparation: Remove existing roof system down to the decking All debris will be disposed of (dumpsters) by J&A Northwest Construction Insulation: Apply Polyurethane Spray foam system approxiamtely 2" thick Surface: Apply Urethane "Affinity" base coat Apply Urethane "Affinity" top coat Potential expenses: If Electrican or HVAC technicians are needed those hours will be an add on. Page 3 of 4 Mick Greiner Stillwater Police Department 216 4th St N Stillwater, MN 55082 Contract Price Description Price Polyurethane Spray Foam $5000.00 Payment to be made as follows: 1) 1/2 down at signing of contract 2) final payment upon completion of work being performed All material is guaranteed as specified. All work is to be completed according to standard practices. Any alteration or deviations from above specifications, involving extra cost, will be completed only upon written/signed request and will result as an extra charge over and above the estimate. All agreements are contingent upon strikes, accidents, or delays beyond our control. Owner to carry fire, tornado, and other necessary insurance. Bid may be withdrawn if not signed with in 30 days. Contractor has a 2 million dollar liability insurance policy. The above price, specifications, and conditions are satisfactory and are hereby accepted. You are authorized to complete the work as specified. Payment will be made as outlined above. If Any additional items are discovered during work progress we will address the building owner immediately and find a solution. 20 year material warranty, (non -prorated) 2 year labor warranty included Customer (PRINT) Customer (SIGNATURE) PO# Sales Rep (PRINT) Sales Rep (SIGNATURE) DATE: DATE: Page 4 of 4 �l water, THE BIRTHPLACE OF MINNESOTA DATE: April 2, 2024 TO: Honorable Mayor and City Councilmembers FROM: Katriona Molasky, Assistant Planner SUBJECT: Case No. 2024-010: Interim Use Permit for Seasonal Outdoor Sales/Outdoor Seasonal Food Vending at 225 Main Street North (River Siren Brewing) BACKGROUND The Applicant, Ryan Kilkelly (the Good Egg), is seeking an Interim Use Permit (IUP) for seasonal outdoor sales/outdoor seasonal food vending located at 225 Main Street North, River Siren Brewing (the "Property"). The Planning Commission held a Public Hearing on March 27, 2024. Details of the proposal can be found in the attached Report to Planning Commission. RECOMMENDATION The Planning Commission recommends approval of the request with conditions outlined in the attached resolution for approval. ACTION REQUESTED Motion to adopt the Resolution approving the Interim Use Permit request to allow for seasonal outdoor sales/outdoor seasonal food vending located at 225 Main Street North from April 1st, 2024 through December 31st, 2024. City of Stillwater Washington County, Minnesota RESOLUTION 2024-XX RESOLUTION APPROVING AN INTERIM USE PERMIT FORTHE PLACEMENT OF A SEASONAL FOOD VENDING TRAILER AT 225 MAIN STREET NORTH (RIVER SIREN BREWING) (CASE NO. CD2024-010) WHEREAS, the City of Stillwater received Interim Use Permit and Seasonal Food Vending Permit applications from Ryan Kilkelly ("Applicant"), for the placement of a food vending trailer for more than four days in one location located at 225 Main Street North, legally described as in Exhibit A (the "Property"),; and WHEREAS, the proposed food vending trailer will be located at 225 Main Street North from April 1st, 2024 through December 31st, 2024; and WHEREAS, on March 27, 2024, the City Planning Commission for the City of Stillwater considered the interim use permit, and recommended approval of the request; and WHEREAS, on April 2, 2024, the City Council for the City of Stillwater considered the request. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the interim use permit for a seasonal food vending trailer at its April 2, 2024 meeting. The approval of the interim use permit is subject to the following conditions: FINDINGS • The use conforms to the Zoning District • The date or event that will terminate the use can be identified with certainty • Permission of the use will no impose additional costs on the City if it is necessary for the City to take the Property in the future • The user agrees in writing to any conditions that the Planning Commission deems appropriate for permission of the use CONDITIONS OF APPROVAL 1. The Applicant shall submit a complete Annual Food Vending Permit for administrative approval to the Community Development Department, including all required attachments and inspections before the trailer may be located at the site and/or in operation. 2. All plans shall be reviewed and approved by applicable fire and building inspection personnel prior to location and/or operation. 3. The Applicant must secure all necessary approvals from Washington County health officials. 4. The Interim Use Permit shall terminate or be brought before the Planning Commission should there be any changes to the approved plans. 5. The Interim Use Permit may be renewed annually by the Community Development Director as allowed by City Code. Adopted by the City Council this 2nd day of April, 2024 CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Joe Kohlmann, City Administrator EXHIBIT A Legal Description of the Applicant's Property Abstract Property Type Situs Address: 225 Main Street North Parcel I D : 28-030-20-14-0070 All that part of Block 18 of the Original Town, now City of Stillwater, described as follows, to wit: Beginning at the point of intersection of the Easterly line of Main Street, as shown on said recorded plat of the Original Town, now City of Stillwater, with the Southerly line of Mulberry Street, as shown on said recorded plat of the Original Town, now City of Stillwater; thence South 17046'50" East, assumed bearing, along said Easterly line of Main Street, 102.39 feet; thence North 71 °56'42" East 119.99 feet, more or less, to the Westerly line of Water Street, as the same was created by resolution of the City of Stillwater, said resolution being recorded in Book 74 of Deeds page 122: thence North 17046'56" West, along said Westerly line of Water Street 99.60 feet, more or less, to said Southerly line of Mulberry Street; thence South 73'16'37" West; along said Southerly line of Mulberry Street; 120.00 feet, more or less, to the point of beginning. M-9 All that part of Block 18 of the Original Town, now City of Stillwater, described as follows, to wit: Commencing at the point of intersection of the Easterly line of Main Street, as shown on said recorded plat of the OriginaJ Town, now City of Stillwater, with the Southerly line of Mulberry Street, as shown on said recorded plat of the Original Town, now City of Stillwater; thence South 17°46'50" East, assumed bearing, along said Easterly line of Main Street, 102;39 feet to the point of beginning of the parcel being described; thence continuing South 17°46'50" East along said Easterly line of Main Street, 46.00 feet; thence North 71 °56'42" East 119.99 feet, mpre or less, to the Westerly line of Water Street, as the same, was created by resolution of the City of Stillwater, said resolution being recorded in Book 74 of Deeds, page 122; thence North 17°46'56" West, along said Westerly line of Water Street, 46.00 feet, more or less, to the intersection with a line which bears North 71 °56'42" East from the point of beginning; thence South 71 °56'42" West 119,99 feet, more or less, to the point of beginning. Except from the above two parcels the following described property: That part of Block 18 described as follows, being the Easterly 20 feet of that part of said block lying Westerly of the Westerly right of way line of North Water Street and South of the South line of Mulberry Street and, lying Northerly of the following described line: commencing at the point of intersection of the East line of said Main Street with said South line of Mulberry Street thence South 17°46,50" East assumed bearing along said Easterly line of Main Street distant.148.39 feet; thence North 71 °56'42" East for a distance of 100 feet being the point of beginning of the line being described thence continuing North 71 °56'42" East a distance of 20 feet to the Westerly line of said Water Street arid said line there terminating. That part Block 18 of the Original Town, now City of Stillwater, described as follows: The easterly 20 feet of. that part of said Block lying westerly of the westerly Right of Way line of North Water -Street & South of the South line of Mulberry Street & lying Northerly of the following described line: Commencing at the point of intersection of the easterly line of said Main Street with said South line of Mulberry Street; thence South 17 degrees 46 minutes 50 seconds east assumed bearing along said Easterly line of Main Street -a distance of 148.39 feet; thence North 71 degrees 56 minutes 42 seconds east for a distance of 100 feet being POB line described; thence continuing North 71 degrees 56 minutes 42 seconds East a distance of 20 feet to the westerly line of said Water Street and said line there terminating. 11 �l water, THE BIRTHPLACE OF MINNESOTA DATE: March 27, 2024 TO: Honorable Chair and Planning Commissioners FROM: Katriona Molasky, Assistant Planner SUBJECT: Case No. 2024-010: Interim Use Permit for Seasonal Outdoor Sales/Outdoor Seasonal Food Vending at 225 Main Street North (River Siren Brewing) BACKGROUND The Applicant, Ryan Kilkelly (the Good Egg), is seeking an Interim Use Permit (IUP) for seasonal outdoor sales/outdoor seasonal food vending located at 225 Main Street North, River Siren Brewing (the "Property"). The entirety of the Property is located on two lots near the intersection of Main Street North and Mulberry Street East. The property is located in the Central Business zoning district and lies within the Downtown Stillwater Design Review District. The City Council adopted a comprehensive code amendment then went into effect on March 151", 2024 that changed requirements for seasonal outdoor sales (including mobile food units) in the Central Business District. Interim Use Permits are needed when food trucks are proposed on a propert r more than four days. Within the Central Business District, food trucks are only al ed on private property owned and adjacent to restaurants, breweries, distil es. Heritage Preservation Commission design review is still a requirement. On March 20, 2024, the Heritage Preservation Commission reviewed a Design permit application related to Stillwater City Code Section 41-7, Subdivision 2 which requires design review for seasonal food vending carts or vehicles that will remain in place for twenty-four hours or greater. The Heritage Preservation Commission approved the proposed design with conditions. The Applicant seeks to locate a seasonal food vending truck in the parking lot of the River Siren Brewery, April 1st, 2024 through December, 31 st, 2024. The proposed truck would occupy parking spaces in the private parking lot where a previous food truck was located for seasonal food vending the last six years. Proposed hours of operation are 7:00 a.m. to 2:00 p.m., seven days a week. Additionally, the food truck would operate additionally from 4:00 p.m. to 9:00 p.m. Thursday through Sunday. The proposed truck would be approximately 18 feet long, 10 feet tall and 8 feet wide. Trash from the proposed trailer would be disposed of using River Siren Brewing's existing dumpster and removal service. Propane and water would be stored in tanks, and gray water would be drained into a sanitary sewer. ANALYSIS The purpose of an IUP is to provide flexibility to the district use regulations. IUP's are temporary in nature and due to these temporary characteristics, require special consideration so they may be located properly with respect to the objectives of the Comprehensive Plan and respect to their effects on surrounding properties. In order to achieve these purposes, the Planning Commission is empowered to grant and to deny applications for IUPs and to impose reasonable conditions upon the granting of these permits. The Planning Commission may grant an interim use permit for the interim use of a property if: 1. The use conforms to the zoning regulations; 2. The date or event that will terminate the use can be entified with certainty; 3. Permission of the use will not impose additi cos on the city if it is necessary for the city to take the property in the future; a 4. The user agrees in writing to any condi ' at the P ing Commission deems appropriate for permission of the us Staff finds that the use conforms with the regulations and the newly adopted comprehensive code amendment, ro d dates of operation are identified with certainty, that the request would impo d al costs on the city if it is necessary for the city to take the property i he future, ha confirmed that the Applicant agrees to any/all conditions that the Pla ing Commission may impose. RECOMMENDATION Olft Staff recommends that Planning mission approve the interim use permit request for seasonal outdoor sale tdoor s sonal food vending with the following conditions: 1. The Applicant shall submit a complete Annual Food Vending Permit for administrative approval to the Community Development Department, including all required attachments and inspections before the trailer may be located at the site and/or in operation. 2. All plans shall be reviewed and approved by applicable fire and building inspection personnel prior to location and/or operation. 3. The Applicant must secure all necessary approvals from Washington County health officials. 4. The Interim Use Permit shall terminate or be brought before the Planning Commission should there be any changes to the approved plans. 5. The Interim Use Permit may be renewed annually by the Community Development Director as allowed by City Code. ACTION REQUESTED Motion to approve the Interim Use Permit request to allow for seasonal outdoor sales/outdoor seasonal food vending located at 225 Main Street North from April 1 st 2024 through December 31 st, 2024. City of Stillwater Washington County, Minnesota RESOLUTION 2024-XX RESOLUTION APPROVING AN INTERIM USE PERMIT FORTHE PLACEMENT OF A SEASONAL FOOD VENDING TRAILER AT 225 MAIN STREET NORTH (RIVER SIREN BREWING) (CASE NO. CD2024-010) WHEREAS, the City of Stillwater received Interim Use Permit and Seasonal Food Vending Permit applications from Ryan Kilkelly ("Applicant"), for the placement of a food vending trailer for more than four days in one location located at 225 Main Street North, legally described as in Exhibit A (the "Property"),; and WHEREAS, the proposed food vending trailer will be located at 225 Main Street North from April 1st, 2024 through December 31st, 2024; and WHEREAS, on March 27, 2024, the City Planning Commission for the City of Stillwater considered the interim use permit, and recommended approval of the request; and WHEREAS, on April 2, 2024, the City Council for the City of Stillwater considered the request. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the interim use permit for a seasonal food vending trailer at its April 2, 2024 meeting. The approval of the interim use permit is subject to the following conditions: IM DINGS • The use conforms to the Zoning District • The date or event that will terminate th se can be identified with certainty • Permission of the use will no impose additional costs on the City if it is necessary for the City to take the Property in the future • The user agrees in writing to any conditions that the Planning Commission deems appropriate for permission of the use CONDITIONS OF APPROVAL 1. The Applicant shall submit a complete Annual Food Vending Permit for administrative approval to the Community Development Department, including all required attachments and inspections before the trailer may be located at the site and/or in operation. 2. All plans shall be reviewed and approved by applicable fire and building inspection personnel prior to location and/or operation. 3. The Applicant must secure all necessary approvals from Washington County health officials. 4. The Interim Use Permit shall terminate or be brought before the Planning Commission should there be any changes to the approved plans. 5. The Interim Use Permit may be renewed annually by the Community Development Director as allowed by City Code. Adopted by the City Council this 2nd day of April, 2024 ATTEST: Beth Wolf, City Clerk CITY OF STILLWATER Ted Kozlowski, Mayor Q~ 2 EXHIBIT A Legal Description of the Applicant's Property Abstract Property Type Situs Address: 225 Main Street North Parcel I D : 28-030-20-14-0070 All that part of Block 18 of the Original Town, now City of Stillwater, described as follows, to wit: Beginning at the point of intersection of the Easterly line of Main Street, as shown on said recorded plat of the Original Town, now City of Stillwater, with the Southerly line of Mulberry Street, as shown on said recorded plat of the Original Town, now City of Stillwater; thence South 17046'50" East, assumed bearing, along said Easterly line of Main Street, 102.39 feet; thence North 71 °56'42" East 119.99 feet, more or less, to the Westerly line of Water Street, as the same was created by resolution of the City of Stillwater, said resolution being recorded in Book 74 of Deeds page 122: thence North 17046'56" West, along said Westerly line of Water Street 99.60 feet, more or less, to said Southerly line of Mulberry Street; thence South 73'16'37" West; along said Southerly line of Mulberry Street; 120.00 feet, more or less, to the point of beginning. M-9 All that part of Block 18 of the Original Town, now City of Stillwater, described as follows, to wit: Commencing at the point of intersection of the Easterly line of Main Street, as shown on said recorded plat of the OriginaJ Town, now City of Stillwater, with the Southerly line of Mulberry Street, as shown on said recorded plat of the Original Town, now City of Stillwater; thence South 17°46'50" East, assumed bearing, along said Easterly line of Main Street, 102;39 feet to the point of beginning of the parcel being described; thence continuing South 17046'50" East along said Easterly line of Main Street, 46.00 feet; thence North 71 °56'42" East 119.99 feet, mpre or less, to the Westerly line of Water Street, as the same, was created by resolution of the City of Stillwater, said resolution being recorded in Book 74 of Deeds, page 122; thence North 17046'56" West, along said Westerly line of Water Street, 46.00 feet, more or less, to the intersection with a line which bears North 71 °56'42" East from the point of beginning; thence South 71 °56'42" West 119,99 feet, more or less, to the point of beginning. Except from the above two parcels the following described property: That part of Block 18 described as follows, being the Easterly 20 feet of that part of said block lying Westerly of the Westerly right of way line of North Water Street and South of the South line of Mulberry Street and, lying Northerly of the following described line: commencing at the point of intersection of the East line of said Main Street with said South line of Mulberry Street thence South 17°46,50" East assumed bearing along said Easterly line of Main Street distant.148.39 feet; thence North 71 °56'42" East for a distance of 100 feet being the point of beginning of the line being described thence continuing North 71 °56'42" East a distance of 20 feet to the Westerly line of said Water Street arid said line there terminating. That part Block 18 of the Original Town, now City of Stillwater, described as follows: The easterly 20 feet of. that part of said Block lying westerly of the westerly Right of Way line of North Water -Street & South of the South line of Mulberry Street & lying Northerly of the following described line: Commencing at the point of intersection of the easterly line of said Main Street with said South line of Mulberry Street; thence South 17 degrees 46 minutes 50 seconds east assumed bearing along said Easterly line of Main Street -a distance of 148.39 feet; thence North 71 degrees 56 minutes 42 seconds east for a distance of 100 feet being POB line described; thence continuing North 71 degrees 56 minutes 42 seconds East a distance of 20 feet to the westerly line of said Water Street and said line there terminating. r#] 10 Y water_ The Birthplace of Minnesota N P w E w Site Location 225 Main Street North 0 25 50 100 Feet General Site Location O ►i The Good Egg 2024 Proposal Stillwater Planning Commission The Good Egg is a food cart concept launched in 2023 in downtown Stillwater. Our focus is to continue to be a high quality addition to Stillwater's thriving food and beverage scene. The Good Egg is a chef inspired concept born out of the desire of born and raised Stillwater natives to bring our passion for food and innovation back to our hometown that we have always been so close to. After having children out of state, it became our priority to return and raise our children around our family and a community that we have known and loved our entire lives. The concept of the Good Egg was born long before we opened, and we are thrilled at the chance to continue after an encouraging first year. The Good Egg mainly serves chef inspired fried egg sandwiches prepared and cooked to perfection. We use the highest quality ingredients from our partnerships with local farms, bakeries and ranchers available. This year we will be adding a few more options and specials as we are planning to open a few evenings as well to accommodate our potential customers from the River Siren Brewery. We are proud to serve our community through our commitment to thoughtful sourcing, partnerships and relationships within the community, while serving the highest quality food. Our design, we believe, is both simple and tasteful. Our logo and design are minimal, and we don't have any lighting or loud accents that accompany it. Our Menu is straightforward and simple, yet unique and creative enough to please both gourmet "foodies" as well as those who just love straight forward no-nonsense cuisine. We have been pleased with the diversity of customers that have given us positive feedback. Our first year was a blessing in so many ways. We have been humbled by the love and support of our community through our first year. We feel fortunate to have so much support from the local business community as well as the public. We were unsure about who we would attract with our concept in our first year. We were pleased with being able to serve our out of town guests from all over the world, and took great pride in our representation of the city through those interactions. More surprising and humbling than that was the tremendous support we gained from the local community. We were fortunate to gain a legitimate following from customers throughout the valley and even privileged enough to refer to many of our regular customers as friends. One of those customers is Brian Carlson, the owner of River Siren Brewing. Through that relationship, we were made aware of the vacancy for this year of a potential location to park our food cart. We see this as a perfect match. It is our belief that our cart would be a great compliment to the brewery. We believe the space to be much more suitable for our goals of serving the community both functionally and aesthetically. This will also allow us to creatively provide high quality options for both guests of the brewery, as well as the rest of the community. Lastly, we have been so thrilled about the feedback we have received, both locally as well as nationally, and even internationally. In the next few pages, we have included an article featuring us from the Star Tribune in their profile of the best eateries throughout the St. Croix Valley. Following that are some of the many reviews we received online. We have been overwhelmingly pleased with the response and are excited at the chance to be another place that people both in and out of town look forward to visiting while they are in the Downtown Stillwater area. Thank you all for your consideration! Additional Information for Seasonal Food Vending Application — The Good Egg (a) Property Address: 225 Main St N., Stillwater, MN 55082 (b) Site and Operations Plan: 1. The food trailer will be located in the North end of the lot as shown in the below aerial image. The serving windows are located on the end of the trailer and the drivers side, allowing customers to safely line up within the parking lot perimeter and no obstruction to sidewalk or street traffic. 2. The trailer is L 18 3. Exits are available throughout the open parking lot. The traildawill not block any exits. 4. There will be no sto 5 10 7 iler is self - contained. A trash receptacle be p th resen ext to the food trailer. It will be monitored for changes by %operators. A walk is..fipleted for any trash from food truck services that was not deposited into provided e bin. The truck will be parked to not impede pedestrian of vehicular circulation patterns on or around the site. Parking stalls are not associated with this agreement 8. Miscellaneous Information: a. Operation hours: 7am — 2 pm 7 days per week and 4pm-9pm Thur-Sun. April through December 2024 b. Menu items: Sandwiches, burritos and beverages c. Contact info: 1. Site Owner: Brian Carlson— (651) 600-0758 2. Food Trailer Operator: Ryan Kilkelly — 651-432-7729 (c) Utility Plan: All electrical, freshwater, wastewater is self-contained on board the trailer. The removed two times a week. Propane gas is delivered weekly (d) Signage plan: No additional signage will be used outside of the signage attached to the vehicle or trailer. EXTERIOR ELEVATIONS 0' 1S 3' 6' THE GOOD EGG HERITAGE PRESERVATION COMMISSION 4VAh KILKELLV THE IUMURJACK $14 The Breakfast "Jucy ' Two House Made Sausage Patties, stuffed with Cheddar and topped with C.B.C. Aioli, Fried Egg and a slice of Cheddar Cheese. Recommended add ons: Caramelized Onions $2 Avocado $1.5 THE OUTLAW C Seared Ham Steak, C.B.C. Aioli, Caramelized Onions, Fried Egg topped with Cheddar Cheese. Recommended add ons: Avocado S1.5 Bacon $4 THE U.S T $1110 The"Good"SLT Bacon, Fried Egg, Spinach, Tomato with Herb Aioli. Recommended add ons: Avocado $1.5 Havarti Cheese $1 THE MAMMA MIA $11, House Made Sausage Patty, House Pesto, Tomato, Fried Egg topped with Parmesan Cheese. Recommended add ons: C.B.C. Aioli $1.5 Bacon $4 AVOCADO TOAST $5.5 Toasted Sourdough with Fresh Avocado, Sea Salt and a Sprinkle of Parmesan. Gluten -Free $6.5 Recommended add on: Fried Egg ($2) Greens ($1) PROUDLY SERVING HUMANELY RAISED HERITAGE PORK AND LOCAL PASTURE RAISED EGGS ALL MOLIS ARE HOUSE MADE WITH 100% AVOCADO OIL HAPPY TO N A SEED OIL -FREE KITCHEN THE GARDENER ;1_, Avocado, Tomato, .Jgula, Herb Aioli, Fried Egg topped h Havarti Cheese. Recommended ado Bacon $4 Caramelized Onions $2 ADD ONS House Made Sausage, Bacon. Ham Steak House Made Veggie Sausage Egg House Made Cry Baby Craig, Spicy Aioli House Made Herb Aiod Special Sauce 12 oz $2s � 16 oz $3 / \B 12 oz Bag of Beans $16 ~ J AW -qwk�TUE VEGA $9 (assic Bacon, Fried Egg topped with Cheddar Cheese. THEAQUA. IIl el) Recommended add ons: Avocado $1.5 .use vc, 'arty, k do, Tomato, C.B.C. Aioli $1.5 Spinach, Friec i topps �th Havarti Cheese. Recommended ai ons: Herb Aioli S1.5 ,to $2.5 THE DIVER $6 Build Your Own Start with Toasted Sourdough, Fried Egg and your Choice of Cheese. Build it up from there. Recommended add ons . Everything! Caramelized Onions House Made Pesto Tomato Avocado Cheese (Cheddar, Havarti, Parmesan) Greens (Spinach, Ansgula) THE "GOOD" 5URGER $0 'Jucy"Style - Served after llam Two Grass -Fed Beef Patties stuffed with Cheddar Cheese. Topped with a Fried Egg, Caramelized Onions and our Special Sauce. p Served in a Bun. Recommended add ons Bacon $4 Extra Cheddar St COLD BEVERAGES Orange Juice Apple Juice Kombucha Bottled Coke Sparkling Water Water Washi tan Washington County Department of Public Health and Environment 14949 62nd Street North, Stillwater, MN SS082 T: 651-430-6655 I F: 651 430 6730 tiCaujty www.co.washington.us/publichealth LICENSE TO OPERATE VALID PERIOD: 1/1/2024 - 12/31/2024 ESTABLISHMENT: MFU Good Egg LICENSE NUMBER: 99201 SITE 1310 Meadowlark Dr ADDRESS: Stillwater MN 55082 (651) 432-7729 Mobile Food Unit (1 Units) OWNER Kilkelly Foods LLC ADDRESS: 1310 Meadowlark Dr Stillwater MN 55082 LICENSE TYPE(S): EMERGENCY Licensee or designated person -in -charge must contact th hazard or food emergency. * Fire * Use of fire suppression systems or fire exti * Power outages Washington County PurHealth and Mondav - Fridav 00 a.m. to 44 M. TIO hority in the event of an imminent health ng or sewer back-up service disruption or lack of hot water istances that may endanger public health MATION 911 For after-hours emergencies E ILLNESS NOTIFICATION Report employee diagnosis of E. coli, S1}RMnella, Shigella, Hepatitis A, Norovirus, or any illness that may be transmitted through food to Washington County Public Health and Environment. Report incidents of foodborne illness by calling Minnesota Department of Health Foodborne Illness Hotline. CONTACT INFORMATION 1-877-FOOD-ILL (1-877-366-3455) or email: health.foodill@state.mn.us MFU Good Egg is hereby licensed and authorized to operate in Washington County, is subject to all provisions and conditions of the applicable Ordinances, and said license is revocable for violations thereof. This License is conditional by attached General and Specific Conditions and the conditions must be posted with the License. James Noyola Dated: February 27, 2024 Program Supervisor THIS LICENSE MUST BE POSTED and is NON -TRANSFERABLE If you need assistance due to disability or language barrier, please call 651-430-6655 (TTY 651-430-6246) Equal Employment Opportunity/Affirmative Action Washington County Department of Public Health and Environment Washington 14949 62nd Street North, Stillwater, MN 55082 T: 651-430-6655 1 F: 651-430-673C i County www.co.washington.us/publichealth LICENSE CONDITIONS ESTABLISHMENT: MFU Good Egg LICENSE NUMBER: 99201 This license is not transferable as to person or place. The Department requires notification for change of ownership. Plans and specifications must be submitted to this Department for review and approval thirty (30) days prior to new construction, expansion, remodeling and/or alterations Inspections shall be made by this Department as frequently as it may diem necessary to ensure compliance. Application for a license renewal must be made to this Department pritto expiration of the existing license. THIS LICENSE MUST BE POSTED and is NON -TRANSFERABLE If you need assistance due to disability or language barrier, please call 651-430-6655 (TTY 651-430-6246) Equal Employment Opportunity/Affirmative Action CERTIFICATE of CO MPLETION Ryan Kil for successfully completing Food Prote which is accredited by the American Natio #1203 Aiwya s c✓ � rood Safe company Dat e td netdL rner ref"nowere` Certificate #: Proct Exam Location: h for the -:0 e (ANSI) - Conference for Food Protection (CFP) P/2023 171076 2318754 ProctorU User Stillwater, - Valid through: Course Reference: Exam Form #: Exam Form Name: Status: 5/3/2028 107 72 Food Protection Manager 8A Passed The Always Food Safe Company ee Nick Eastwood 899 Montreal Circle, St. Paul, 55102 President www.alwaysfoodsafe, com — The Always Food Safe Company ENE G � OD EGG C MIRIG, J ♦r." 7, 7 1W low u•'e- Alma VMS ec Mir r -Aw The Good Egg thegoodeaamn.com Ryan Kilkelly was working on getting his own food trailer in Portland, Ore., when the pandemic hit. Cue the major life decisions: he and his wife decided they wanted to raise their family in his hometown of Stillwater. They weren't the only ones. "You can feel it getting younger here," Kilkelly said from the window of his true-blue food trailer. This is the Good Egg's first season, but his thoughts on how to build the perfect egg sandwich have been brewing for much longer. Since everyone's pandemic hobby was sourdough, Kilkelly was determined to get properly fermented, tangy bread to toast as a stage for the eggs. A trip to a nearby market introduced him into the expert sourdough bread from Diamond City in Elk River. He adds runny, rich eggs and all manner of toppings: smoky bacon, ripe avocados, kicky arugula and more. There are a few tables nearby for enjoying the sandwiches — and a Main Street view. JOY SUMMERS, STAR TRIBUNE Charles H Local Guide-22 reviews-17 photos 3 months ago Takeout I Breakfast 1 $10-20 Wow .... just wow... I ate here on the morning of my wedding, hands down one of the top three sandwiches I've ever had in my life. I got the lumberjack, the portion was huge, the sandwich had so much flavor ... the garlic aioli was a perfect mix in all of it too! I opted to add avocado as well. A damn good sandwich..just writing this is making me crave another one! The owner was excellent to chat with and we shared good stories while he prepped my sandwich. Also noteworthy all the ingredients are local, good quality fare. No nasty ingredients that leave you feeling sluggish and bloated all day. 10/10 will eat here again and I recommend it to anyone! Keep up the great work! Food:5/5 1 Service:5/5 1 Atmosphere:5/5 Emily B 7 reviews 2 months ago Takeout I Breakfast 1 $10-20 By far the absolute best breakfast sandwich I've ever had. I on! My son said the egg on his BLT was the tastiest he's ha Quality ingredients, exceptional service. And I love when We'll be back! Food:5/5 1 Service:5/5 1 Atmosphere:5/5 Zachary Johnson 27 reviews 5 months ago The breakfast sandwiches f through and that they wrap attention to detail is worth 5 Food:5/5 1 Service:5/5 1 and the sour dough was spot re passionate about their craft! truck are absolut2'delicious! I love that they have crispy bread you can bite with care in a way that is ready to eat on the go without a mess. That Kassidy Dillner Local Guide-25 reviews-33 photos 7 months ago Amazing quality breakfast sandwiches!! Such a great addition to Stillwater. My husband said "I wish I could eat this everyday!" Food:5/5 1 Service:5/5 1 Atmosphere:5/5 Sam Jaber 5 reviews 3 months ago Best egg sandwich in Minnesota!! I drive 30 minutes once a week to eat there. So sad they are not open on Thursdays anymore! Food:5/5 1 Service:5/5 1 Atmosphere:5/5 Jason Storm Local Guide•101 reviews•181 photos 4 months ago $10-20 Some of the best breakfast food I've ever had. What a great idea for a food truck! I'm in stillwater for my anniversary and as long as this truck is here I will make it part of my visit. Food:5/5 1 Service:5/5 1 Atmosphere:5/5 Irfan Khan 3 reviews-2 photos 6 months ago Dine in I Breakfast 1 $10-20 Hands down the best breakfast I have ever had! We're from Toronto and nothing has ever come close to this place. The customer service was amazing as well. Dietary restrictions: Gluten free and seed oil -free kitchen! Food:5/5 1 Service:5/5 1 Atmosphere:5/5 Abbie Holm 4 reviews 4 months ago Love this place! Quality ingredients and amazing staff. The Good Egg is in our town! Food:5/5 1 Service:5/5 1 Atmosphere:5/5 Jennifer Chance 18 reviews-4 photos 8 months ago Best sandwich I've ever had! Food:5/5 1 Service:5/5 1 P, Madeline ODonoghue 6 reviews We can't wait to come back! - Ali the best egg sandwich he's ever had. So glad 8 months ago This place is a little gem of its own. Stillwater absolutely needed a place where someone can grab a delicious & wholesome breakfast sandwich quickly! Perfect little stop while going for a morning walk or exercise! The aioli on the sandwich was s0000 yummy! Fingerlicking delicious food with high quality ingredients! Five stars! Food:5/5 1 Service:5/5 1 Atmosphere:5/5 Mary Johnson 8 reviews 9 months ago The office manager brought in breakfast for all. All raved! Sour dough toasted bread- yum, fresh eggs-yum, and BACON!! �l 1water 'HE BIRTHPLACE OF M I N N E S 0 1 A DATE: April 2, 2024 TO: Honorable Mayor and Councilmembers FROM: Chad Rogness, Parks Superintendent SUBJECT: Lift Bridge Road Race 2024 Event Contract BACKGROUND Run Stillwater, Inc. has submitted a special event application to host the Lift Bridge Road Race event on Saturday, June 29', 2024. The race was moved to Stillwater in 2023, previously run in Bayport since 2014. The event features 10-mile, 10K and 5K courses. All three races share a common finish at the Lift Bridge Brewery located at 1900 Tower Drive in Stillwater. The 10-mile course is a loop starting and ending at the brewery. The 10K and 5K courses start at Washington Square Park. There will be shuttle busses running from the Lift Bridge Brewery in the morning from 5:30 am to 6:45 am to shuttle 5K and 10K participants to the North parking lot at Lily Lake Park where they will walk up Greeley Street to the starting line at Washington Square Park. The race starts at 7:00 am and they expect to be cleared of Washington Square Park by 7:15 am. From setup to cleanup, the event will primarily run from 5:00 am to 12:00 pm that day. This race will not be affected by the Greeley Street reconstruction project as the construction is set to start after completion of the race date. Fees for this event will be charged according to the 2024 Fee Schedule and will be due 3 weeks prior to the event. The event organizer must provide all insurance, coordinate with city staff, pay for any city services and materials. STAFF RECOMMENDATIONS City staff recommends approving the 2024 Lift Bridge Road Race. ACTION REQUIRED If Council wishes to approve the event, they should pass a motion approving the 2024 Lift Bridge Road Race Event Contract with Run Stillwater, Inc. Attachments: Event Contract, Route Maps LIFT BRIDGE ROAD RACE EVENT AGREEMENT WITH RUN STILLWATER, INC. THIS AGREEMENT (the "Agreement") is made this 2nd day of April, 2024 between the CITY OF STILLWATER, Washington County, Minnesota ("City"), and RUN STILLWATER, INC., a Minnesota S corporation ("Organizer"), 5055 Normandale Ave. N, Stillwater, Mn 55082. Lift Bridge Road Race 10 Mile, 10K and 5K. The City hereby authorizes Organizer to organize and conduct a race to be known as the Stillwater Half Marathon ("Race") in order to foster and promote tourism within the City of Stillwater and the St. Croix Valley and encourage commerce within the City that will ultimately increase property values and the quality of life within the City, thereby promoting the welfare of the City. 2. Dates and Hours of Event. Operations are limited as follows: Setup: June 29, 2024 (5:00 am to 7:00 am) Event: June 29, 2024 (7:00 am to 11:30 am) Cleanup: June 29, 2024 (10:00 am to 11:30am) The Race. The "Race" will include a 10 Mile, 10K and 5K race 3. Course for the Race. (a) The 10-mile course is a loop starting and ending at the Lift Bridge brewery. (b) 10K and 5K Courses -start at Washington Square Park and finish at the Lift Bridge Brewery. (c) Changes in the Race Course or Start and Finish Lines that deviate from the Race Course described in this section may be made only by agreement of the Parties, and far enough in advance of the Race to allow for public input, public safety and health considerations to be smoothly adapted to any changes. 4. Parking Control. The purpose of the parking conditions is to ensure that businesses retain parking availability for their customers during the Race or during pre -race packet pickup. To further this purpose, Organizer will: Promote remote parking by Race participants by including a parking map and information, along with confirmation cards sent to all Race participants, and on other pre -Race promotional literature. ii. Organizer must submit a traffic control and participant parking plan for review and approval to the Police Chief and Public Works Director by June 3, 2024. The plan must address and mitigate parking congestion, in order that businesses or residents inconvenienced by Race congestion. iii. Traffic Control Points. The intersections of all streets and roads on the Race Course (Course) will be controlled by Police or event staff. Traffic will be allowed to cross the course at every intersection, runner traffic permitting. iv. In addition, Race staff will assist residents with access to their driveways by escorting them to the nearest cross street, runner traffic permitting. Residences with homes on the course will receive a direct mailing from Organizer informing them of specific Race timelines and will be given a direct "hot line" number to reach on Race day. Further, on the night before the Race, Organizer will attempt to make personal contact with owners of vehicles that appear to be parked on the Race course. This will be done in conjunction with the Stillwater Police Department. Every effort will be made to minimize or even eliminate the involuntary towing of vehicles because of the Race. 5. Other Agencies. Organizer is responsible for obtaining all agreements and permits with outside agencies (e.g. MnDOT, MN State Patrol, Washington County, MN Department of Natural Resources, Lakeview EMS, and any other agencies requiring permits for the race) and must submit copies of permits to the City from other agencies by June 3, 2024. 6. Contact Information. Organizer shall provide updated accurate phone numbers and specific details on who and what dictates weather cancellations or delays 7. Participant Count. Organizer shall provide Public Safety and EMS accurate participant numbers as of June 3, 2024. 8. Required Information, Meetings, and Documentation. Organizer agrees that failure to provide required information and documents to the City is just cause for the City Council to terminate the agreement and cancel all races. 9. Public Safety Requirements. The organizer agrees that City has the right to increase the requirements to public safety resources based on participant numbers, threats, or weather conditions and any associated City costs will be paid for by the Organizer. 10. Water Stops and First Aid Stations. Water and first aid stations will be established at the start, finishes, and throughout the race course in keeping with National Race Standards for Races. 11. Emergency Plan. The Race emergency plan will be designed by the Organizer with the assistance of Lakeview Hospital Emergency Services. The plan will meet MN State Fire Code per Section 403 Public Assemblage and Special Events along with recommended EMS Guidelines for Special Events and Mass Gatherings Medical Care per Regions Hospital Emergency Medical Services and include: a. Number and location of Law Enforcement personnel b. Number and location of EMS resources on hand and dedicated to the event. c. Specify by name on the plan, who is responsible for event decisions on the approval or cancellation of the event due to weather and needs to utilize and identify the specific criteria they will base their decision (e.g., wet bulb temperature, lightning in the area (how determined and what is the criteria), etc. The City or Public Safety is not responsible for this decision. d. Plan must contain contact (names and cell phone) information on the plan. This complete plan must be received and approved by the City no later than June 3, 2024. 12. Closing of the Course. All traffic signs, barricades and cones will be removed by Organizer and the Race courses closed by 3 p.m. July 2. Any remaining after such time will be removed by City and all labor and storage fees will be paid for by the Organizer. 13. Insurance, Hold Harmless, and Indemnity. Organizer agrees to indemnify and hold harmless the City with regard to any claims, causes of action or demands that might be brought against the City arising out of the events authorized by this Agreement. The organizer must provide the City satisfactory proof that is has obtained liability insurance that names the Event and the City as an additional insured, as loss payees, in an amount of at least $1,500,000 combined single limit, for loss sustained by either acts or occurrences that arise from or grow out of both Event and Liquor liability coverage as described in Minn. Stat. §340A.409, subd. 1 with regard to the event. This must be provided to the City by June 3, 2024. 14. Public Information. Organizer will make every reasonable effort to notify property owners and businesses along the Race courses of any restrictions that might be placed upon their movements during the Race. Leaflets providing this information must be delivered to each such owner by mail one week before the race and delivered to the mailbox of each owner on the Friday before Race day. 15. Public Safety Meeting. Organizer will make arrangements to meet at Stillwater City Hall with Public Safety officials of Stillwater Police and Fire and Lakeview EMS for a pre -race meeting before June 25, 2024. 16. Police Power. The City reserves the right to shut down the Race in the event the Chief of Police determines that the public safety is threatened, or the health or safety of Race participants is threatened because of weather, temperatures, or any unforeseen cause that threatens the public health or safety or if closure is directed by the Medical Doctor designated by the Race in the Emergency Plan. 17. City Costs. Organizer will prepay the City for the estimated costs of the City Police Department, Public Works Department, and Fire Department estimated as determined by the City Administrator for city services needed to safely conduct and maintain the Race or any supporting activities. The payment of estimated costs and costs incurred at the time of the billing (i.e. neighborhood meeting expenses and/or city equipment and services) shall be received by the City no later than June 3, 2024. Failure to make the payment will result in cancellation of the event. In the event of a cancellation of this Race after the deposit is made, the City will be entitled to deduct actual out of pocket costs incurred in preparation for the Race, before returning the balance to Organizer. 18. City Services. The type and amount of City services and materials needed for the Event will be determined by the Parks Superintendent. The Organizer must provide portable toilets to augment the existing facilities, barricades for street closure, and trash removal. (a) No Parking signs. The Organizer may contact the Stillwater Police Department to arrange rental of materials and will be charged according to the City of Stillwater Event permit fee schedule. Organizer will be responsible for any overtime costs to place and remove No Parking signs along the route of the event. (b) Portable Toilets. Organizer will provide portable toilets that will be placed near parking area at Washington Square Park, and spotted throughout the course in keeping with Standard Race Requirements. The number of portable toilets will be established in consultation with the Parks Superintendent. As needed, the Organizer shall also stock and restock the existing restroom facilities Washington Square Park during the event with supplies provided by the City. If portable toilets are privately contracted, they will be removed by the close of business on Monday following the event. In the event that all portable toilets are not removed before the close of business on said Monday, the City is authorized to contract for and remove the toilets and add to costs so incurred to the costs that Organizer is required to pay pursuant to Item No. 18 of this Agreement. (c) Trash Enclosures. The Organizer shall furnish dumpsters or roll -off boxes and trash receptacles in sufficient quantity to contain the accumulation of trash generated by the Event. The Organizer shall make certain that all trash is picked up during and after Event daily. The Organizer shall remove any excessive garbage that does not fit within the receptacles and dispose in trash dumpsters. The City reserves the right to require additional receptacles should the Organizer not remove excess garbage from the Event. (d) Rubbish Removal. All garbage and refuse generated by the Race, including that left by spectators along the route, must be removed by Event Organizer. 19. Term. The term of this Agreement will be for one year unless terminated earlier by the City on public safety grounds. ?0. The Application for the Event as submitted by the Organizer is considered part of this Contract and any representations of the Organizer or conditions imposed by the City are restated as if fully set forth in this Agreement. IN WITNESS WHEREOF, the parties have set their hands effective the day and year first written above. CITY OF STILLWATER Ted Kozlowski, Its Mayor ATTEST: Beth Wolf, Its City Clerk RUN ST►-LWAT&R INC. (Print Nye) Suggested spectator observations. Washington Square Park Pine St. & 4th St. (Historic Courthouse) Owens St. & McKusick Rd. (Tralihead parking lot) Maryknoll & Boutwell Rd. 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' - Ch r Oak RUN 10 Mile C• ubZ- Stillwater eft e - `.`Brewing. rr�►:any ! Bradshaw Funeral & • ,� �, t 15 — • Cremation Services &_-- i �, -ALL FINISH; _ } Target' L • K !'*' �. = j _ - o_ngolian-Barbed dA •� �— f � AD RAC 10M -10K - 5K J U N E 29, 2024 WARNING LITES AM • _ r - 8 Cones on N side at - � �• � '1 Siebenaler's Beach cing for 2650' - • 10 P N E S•T • k> Oasis Cafe \ -* 20 Cones on N side at 15 Cones on W si - _ • �ti r + I150' spa for 2950' at 10 Mei'ster's Ba rill • . 1811 1, ---------- CHu HILL ST ♦ _ �- 3 Max Todo �y •he -Boat Doctor- . - _ _ _,. 1 Cones on W side ��� . ,..� Marine -Services � �+ t 1 0' spacing for - A OAS Early Childho ,, t �S'O . �'L Family Center r;�so .� ti s1 f •9 Lily La e F = 4. („ _ :►s ., i <v Ol'd Athletic OIL • �j �' Stillwater -Middle School N • ► railhead R FL _' - Or ans -E— . 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LITES n= , , `.� • "brown's Creek State Trail . 4, , Oak.Glen_Golf Cou er z ti� 7,� r,, and Event•Cente - - 22 Cones on S side at - I ' Cannot cone Macy way , � •, • 150' spacing f _ • e to too narrow street PG r Orleans Terrace _:3AVPLKGiVi3 or Clarity - -'Homeowner Association • r r Z Um jpm_ Blu jpm Trellis Outdoor ` - _ " , .► ` Wedding Ceremonies - �. ► ►reekside Par - - I -W - • • . �_ Its • y Z - � Tam , y Bydlo ,. ti � , .. � - �Sto" �lementa n y Boutwell Cemetery HealthConsulta t ♦• `' rY Shine Window Cleaning �d . • • Lake M vater - - 1 Stillwater Armo , ' •. Al�. Free + • 1 - Minnesota National! • 4 McMillens' 1 ( •- • t _• ' 10 � Motocross Mechanics Ik _ Stillwater og F,ark+�� aY 75th�st�- Grace Baptist Chun�Ball Fields .� - s • - The -Lakes at Stillwater Northland ots Tavern r•• .� �- `� Park hoot SharkPercher. -, Parks '�'� �'rt e. �'. .._- ? #415 • • • Crystal Cle r Pools , t - 3 .. 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Tower Dr W Tower Dr W Tower Dr W Tower Dr W Tower Dr Wl OpsTrakker D e A QLake Elmo Pharmacy Nicole Anderson 9 r Lift Bridge Road Race Bus Route Back to Start — FINAL I ,ors rluka Master Odor Removal Q Benson Park ans St W 9 er: 0[gfn: Stillwater Oui reach — Bus Route -4 F Loading/Drop Off NOTE: • Shuttling applies only to 5K and 1 OK runners • Buses run from 0530 to 0645 on race day with the race starting at 0700 • Runners will load buses on the west side of Northwestern to eliminate crossing the street • Course marshals and staff will be at key areas to guide runners: bus loading, bus unloading and in Washington Park • Portapotties will be scheduled to be dropped Friday and picked up Saturday • WarningLites will cone the course itself starting at Washington Park • We will be clear of the park by 0715 o� Surrey L, —11% AV - y Lily Lake Arena O Lily Lake Park d —► a 9 St. Croix Village Apartments Charter Oaks Q Culligan water c A a Animal Clinic Q of illwater V ,,r," crest 81 9 Orchin + Orchrn Specialists iry. iver Valley 1 ,thletic Club Washington CountW 4e y Heritage Center ff 10K & 5K runners :Company _ walk to bus loadin _ _ _ _ _10. f Stillwater Event Center Q Island Time Spa O arbeque Acapulco Me rsu w ivtJC]C'y' cow— -- Victoria Villa Ap . cents Lily Lake Terrance Q Q Apartments OrNans St w 9 Stillwater GI 9The Greater E- Stillwater A Public Sch: Shelton or ©Lake Elmo E eah St H Devil's Advocate Stillwater Lift Bridge Road Race Lilly Lake Drop Off for 10K/5K Start — Preliminary V1 Start line ♦ Runners walk park 0 Bus Route -A I- Bus Drop Off NOTE: Buses run from 0530 tc on race day 0 101C Start 4 Abbott St W Abbott St W rn G) m IK Start f Abbott St W 91 !a n i Abbott St W m (D 911 CO Abbott k.' < i. i N Gathering Point N & Water C7 r � • 90. Bag Drop ----------►— — — — — — — ---► Churchill St W Churchill St W Churchill St W Churchill St W Church (2- VoogIe _ •.c I 919 lPo Arrow Building Center Lift bridge Brewing Company u Her To Shuttle & 10 Mile Start Tower Dr W Tower Dr WFinish Line ------- Or H 7 Truck TenVmedals - Banner 7 Q led Tax Services s Advisory Q ant Group. . 0 n CA Midwest Lumber 1 , 1 , 1 , 1 , 1 , 1 , 1 , 1 , 1 , 1 , 1 , 1 , 1 1 1 1 1 1 Iz 10 ' All Distances Returning 1� --------------------------------------------------------------------------------- QOpsTrakker Truck TenVmedals - Banner Nicole Anderson 1 D co Lake Elm armacy i wa ter THE BIRTHPLACE OF MINNESOTA DATE: March 21, 2024 TO: Honorable Mayor and City Council FROM: Beth Wolf, City Clerk SUBJECT: Amendment to Liquor License for Premise Extension Stillwater Holdings LLC dba Portside at 317 Main St S BACKGROUND Stillwater Holdings LLC dba Portside owns and operates a restaurant on the 2nd floor of the building at 317 Main St S. They also own and operate a coffee shop on the 1 st floor of the building. In 2019 Council approved an amendment to Portside's liquor license to allow liquor service in the coffee shop. Since the two spaces are owned by the same company and is compact and contiquous, it was allowed. Today, Portside is requesting to amend thier On -sale with Sunday sales intoxicating liquor license to include the new space of the coffee shop. Attached is a layout of the expanded premise. RECOMMENDATION Staff recommends approval contingent upon the satisfactory investigation, inspections, and approvals. ACTION REQUESTED If Council concurs with the recommendation, they should pass a motion approving a resolution approving amendment to liquor license for expansion of premise for Stillwater Holdings LLC dba Portside at 317 Main St S. City of Stillwater Washington County, Minnesota RESOLUTION 2024- RESOLUTION APPROVING THE AMENDMENT TO STILLWATER HOLDINGS LLC DBA PORTSIDE LIQUOR LICENSE FOR EXTENSION OF PREMISE AT 317 MAIN ST S WHEREAS, a request from Stillwater Holdings LLC dba Portside has been received to amend their On -sale with Sunday sales liquor license for the expansion of their premise on the 1st floor of the building for Gio's Stillwater located at 317 Main St S; and WHEREAS, the request meets State Statute restrictions that the premises must be "compact and continuous"; and BE IT RESOLVED, that the Stillwater City Council hereby approves the amended licensed premises located at 317 Main St S, conditioned upon the following: 1. Approvals Washington County Public Health and Environment Department, Police, Building, Fire, Finance, and Community Development Departments as well as the Minnesota Alcohol & Gambling Enforcement Division. Adopted by the Stillwater City Council this 2nd day of April 2024. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk 1 1 Water —1 THE BIRTHPLACE OF MINNES O T A DATE: April 2, 2024 TO: Honorable Mayor and City Councilmembers FROM: Mick Greiner Facilities Manager SUBJECT: Stillwater 5th Street Maintenance & Storage Roof Restoration Project BACKGROUND The Stillwater 5th street maintenance and storage roofing system has outlived its useful life and needs restoration to ensure no water intrusion occurs that could affect the Police Department large evidence item storage, Fire Department storage and the City's facilities repair shop and storage spaces. Currently there are many active leaks throughout the roofing system which in turn may cause water damage to items within the space. Two (2) quotes were obtained to restore the roofing system with a complete spray foam system which will provide the protection needed and has a warranty of twenty (20) year material and a twenty (20) year labor. The low bid was submitted by J&A Northwest Construction and Commercial Roofing Company of Barronett, Wi. in the amount of $47,600.00. Funding will be paid out of the Facility's Capital Outlay budget. RECOMMENDATION It is recommended that Council approves the contract with J&A Northwest Construction and Commercial Roofing Company for work on the 5th Street Shop Roof Restoration Project. ACTION REQUESTED If Council concurs with recommendation, they should pass a motion APPROVING CONTRACT WITH J&A NORTHWEST FOR WORK ON THE 5T" STREET SHOP ROOF RESTORATION PROJECT aillwater The Birthplace of Minnesota AGREEMENT FOR SERVICES THIS AGREEMENT ("Agreement") is made and executed this 2nd day of April, 2024, by and between the City of Stillwater, 216 4th Street North, Stillwater, Minnesota 55082, ("City") and J&A Northwest Construction and Commercial Roofing, Inc., 2872 US HWY 63, Barronett, WI 54813 ("Contractor"). WHEREAS, the City has accepted the proposal of the Contractor for certain Services; and WHEREAS, Contractor desires to perform the Services for the City under the terms and conditions set forth in this Agreement. WHEREAS, Services under this agreement, are generally described as; 5th Street Shop — Roof NOW THEREFORE, in consideration of the mutual consideration contained herein, it is hereby agreed as follows: 1. SERVICES. a. City agrees to engage Contractor as an independent contractor for the purpose of performing certain Services ("Services"), as defined in the following documents: i. A proposal received 3/22/2024, incorporated herein as Exhibit A; b. Contractor covenants and agrees to provide Services to the satisfaction of the City in a timely fashion, as set forth in the Exhibits, subject to Section 7 of this Agreement. c. Contractor agrees to comply with all federal, state, and local laws and ordinances applicable to the Services to be performed under this Agreement, including all safety standards. The Contractor shall be solely and completely responsible for conditions of the job site, including the safety of all persons and property during the performance of the Services. The Contractor represents and warrants that it has the requisite training, skills, and experience necessary to provide the Services and is appropriately licensed and has obtained all permits from all applicable agencies and governmental entities. 2. PAYMENT. a. City agrees to pay and Contractor agrees to receive and accept payment for Services as set forth in the Exhibits. b. Any changes in the scope of the work of the Services that may result in an increase to the compensation due the Contractor shall require prior written approval by the authorized representative of the City or by the City Council. The City will not pay additional compensation for Services that do not have prior written authorization. c. Contractor shall submit itemized bills for Services provided to City on a monthly basis. Bills submitted shall be paid in the same manner as other claims made to City. d. Prior to payment, the Contractor will submit evidence that all payrolls, material bills, subcontractors and other indebtedness connected with the Services have been paid as required by the City. 3. TERM. The term of this Agreement expires 4/2/2025. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the same terms and conditions as herein stated. 4. TERMINATION AND REMEDIES. a. Termination by Either Party. This Agreement may be terminated by either party upon 30 days' written notice delivered to the other party to the addresses listed in Section 13 of this Agreement. Upon termination under this provision, if there is no default by the Contractor, Contractor shall be paid for Services rendered and reimbursable expenses through the effective date of termination. b. Termination Due to Default. This Agreement may be terminated by either party upon written notice in the event of substantial failure by the other party to perform in accordance with the terms of this Agreement. The non -performing party shall have fifteen (15) calendar days from the date of the termination notice to cure or to submit a plan for cure that is acceptable to the other party. c. Remedies. Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City as a result of any breach of this Agreement by the Contractor. The City may, in such event, i. Withhold payments due to the Contractor for the purpose of set-off until such time as the exact amount of damages due to the City is determined. ii. Perform the Services, in which case, the Contractor shall within 30 days after written billing by the City, reimburse the City for any costs and expenses incurred by the City. The rights or remedies provided for herein shall not limit the City, in case of any default by the Contractor, from asserting any other right or remedy allowed by law, equity, or by statute. d. Upon termination of this Agreement, the Contractor shall furnish to the City copies or duplicate originals of all documents or memoranda prepared for the City not previously furnished. 5. SUBCONTRACTORS. Contractor shall not enter into subcontracts for any of the Services provided for in this Agreement without the express written consent of the City, unless specifically provided for in the Exhibits. The Contractor shall pay any subcontractor involved in the performance of this Agreement within the ten (10) days of the Contractor's receipt of payment by the City for undisputed services provided by the subcontractor. 6. STANDARD OF CARE. In performing its Services, Contractor will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the Services are provided. 7. DELAY IN PERFORMANCE. Neither City nor Contractor shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include, but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war, riots, and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage; judicial restraint; and inability to procure permits, licenses or authorizations from any local, state, or federal agency for any of the supplies, materials, accesses, or services required to be provided by either City or Contractor under this Agreement. If such circumstances occur, the nonperforming party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Contractor will be entitled to payment for its reasonable additional charges, if any, due to the delay. 2 8. CITY' S REPRESENTATIVE. The City has designated Mick Greiner to act as the City's representative with respect to be performed under this Agreement. He or she shall have complete authority to transmit instructions, receive information, interpret, and define the City's policy and decisions with respect to the Services covered by this Agreement. 9. PROJECT MANAGER AND STAFFING. The Contractor has designated Jared Mullikin to be the primary contacts for the City in the performance of the Services. They shall be assisted by other staff members as necessary to facilitate the completion of the Services in accordance with the terms established herein. Contractor may not remove or replace these designated staff without the approval of the City. 10. INDEMNIFICATION. a. Contractor and City each agree to defend, indemnify, and hold harmless each other, its agents and employees, from and against legal liability for all claims, losses, damages, and expenses to the extent such claims, losses, damages, or expenses are caused by its negligent acts, errors, or omissions. In the event claims, losses, damages, or expenses are caused by the joint or concurrent negligence of Contractor and City, they shall be borne by each parry in proportion to its own negligence. b. Contractor shall indemnify City against legal liability for damages arising out of claims by Contractor's employees or subcontractors, including all liens. City shall indemnify Contractor against legal liability for damages arising out of claims by City's employees or subcontractors. 11. INSURANCE. During the performance of the Services under this Agreement, Contractor shall maintain the following insurance: a. Commercial General Liability Insurance, with a limit of $2,000,000 for any number of claims arising out of a single occurrence, pursuant to Minnesota Statutes, Section 466.04, or as may be amended; b. Workers' Compensation Insurance in accordance with statutory requirements. c. Automobile Liability Insurance, with a combined single limit of $1,000,000 for each person and $1,000,000 for each accident. Contractor shall furnish the City with certificates of insurance, which shall include a provision that such insurance shall not be canceled without written notice to the City. The City shall be named as an additional insured on the Commercial General Liability Insurance policy. 12. WARRANTIES. Contractor warrants and guarantees that title to all work, materials, and equipment covered by any invoice, will pass to City no later than the Completion Date. Contractor warrants that all work will be free from defects and that all materials will be new and of first quality. If within one (1) year after final payment any work or material is found to be defective, Contractor shall promptly, without cost to the City, correct such defect. 13. NOTICES. Notices shall be communicated to the following addresses: If to City: If to Contractor: City of Stillwater J&A Northwest Construction and Commercial 216 4th Street North 2872 US HWY 63 Stillwater, MN 55082 Barronett, WI 54813 Attention: Mick Greiner Attention: Jared Mullikin Or e-mailed: m erg iner(a stillwatermn.gov Or emailed: jared(a),janorthwest.com 3 14. INDEPENDENT CONTRACTOR STATUS. All services provided by Contractor, its officers, agents and employees pursuant to this Agreement shall be provided as employees of Contractor or as independent contractors of Contractor and not as employees of the City for any purpose. 15. GENERAL PROVISIONS. a. Assignment. This Agreement is not assignable without the mutual written agreement of the parties. b. Waiver. A waiver by either City or Contractor of any breach of this Agreement shall be in writing. Such a waiver shall not affect the waiving party's rights with respect to any other or further breach. c. Nondiscrimination. Contractor agrees that in the hiring of employees to perform Services under this Agreement, Contractor shall not discriminate against any person by reason of any characteristic protected by state or federal law. d. Governing Law. This Agreement shall be construed in accordance with the laws of the State of Minnesota and any action must be venued in Washington County District Court. e. Amendments. Any modification or amendment to this Agreement shall require a written agreement signed by both parties. f. Severability. If any term of this Agreement is found be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force and effect. g. Data Practices Compliance. All data collected by the City pursuant to this Agreement shall be subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. h. Entire Agreement. This Agreement constitutes the entire agreement of the parties and supersedes all prior communications, understandings and agreements relating to the subject matter hereof, whether oral or written. CITY OF STILLWATER By: Ted Kozlowski, Mayor Joe Kohlmann, City Administrator 4 CONTRACTOR J&A Nort est Construct' n and Commercial Roofing, Inc., By: — - By ease Print):\\v� Title (Please Print): bo�e� t155CL-iQtP Project Description: 5`h Street Shop — Roof OL Op y -� 1 . ,,t� • � � _: ,M•�� •� �, • j � _ � 1 ems~ '-�" 4L L �• �*' ` Mick Greiner 216 5th St N Bayport, MN 55003 A,will""` Thank you for choosing J &A Northwest Construction and Commercial Roofing! As always feel free to reach out to your Sales Representative or call the office with any questions or concerns. Project Overview Preparation: Wet Vac Rocks Off roof Insulation: Apply Polyurethane Spray foam system at 1 1/2" thick Surface: Apply Acrylic Benchmark Base coat Apply Polyurethane Modified Acrylic top coat Potential expenses: If Electrican or HVAC technicians are needed those hours will be an add on. Benefits of the spray foam system is its 100% seamless and fully adhered. Page 2 of 4 Mick Greiner 216 5th St N Bayport, MN 55003 Contract Price Description Price Complete stay foam restoration system (6,800 sq ft) $47,600.00 Payment to be made as follows: 1) 1/2 down at signing of contract 2) final payment upon completion of work being performed All material is guaranteed as specified. All work is to be completed according to standard practices. Any alteration or deviations from above specifications, involving extra cost, will be completed only upon written/signed request and will result as an extra charge over and above the estimate. All agreements are contingent upon strikes, accidents, or delays beyond our control. Owner to carry fire, tornado, and other necessary insurance. Bid may be withdrawn if not signed within 30 days. Contractor has a 2 million dollar liability insurance policy. The above price, specifications, and conditions are satisfactory and are hereby accepted. You are authorized to complete the work as specified. Payment will be made as outlined above. If any additional items are discovered during work progress we will address the building owner immediately and find a solution. Customer (PRINT) Customer (SIGNATURE) PO# Sales Rep (PRINT) Sales Rep (SIGNATURE) DATE: DATE: Page 3 of 4 Mick Greiner 216 5th St N Bayport, MN 55003 J&A Roof Care Program Includes: • 20 year material warranty (non -prorated) • 20 year labor warranty • Annual preventative maintenance inspection to extend the life of your new roof • We will come inspect your roof thoroughly each season • Inspection on all Coating area • Inspect around Skylights, exhaust vents, piping and protrusions • Inspect for any visible damage from Mother Nature • Inspect for any visible damage from others outside service's* • Any visible damage that we find will be fixed immediately • Clean drains of any debris TA'�IHN LII Liu *Please contact J&A if outside service work is being completed on roof. Schedule an inspection as to not VOID J&A Care Program.* J&A Roof Care Program Yearly Fee $800.00 + $0.03 sq ft $1,004.00 I want the J&A Roof Care Program completed on my roof!!! Customer (PRINT) Customer (SIGNATURE) PO# Sales Rep (PRINT) Sales Rep (SIGNATURE) DATE: DATE: Page 4of4 1 wa ter T H E B 1 RTH PLAC E O F M I N N E S O T 11 DATE: April 2, 2024 TO: Honorable Mayor and City Councilmembers FROM: Reabar Abdullah, Assistant City Engineer SUBJECT: Maryknoll Lift Station Improvement Project (2023-12) — Bid Rejection BACKGROUND The Sanitary Sewer budgeted funds in 2024 to upgrade the Maryknoll lift station. The upgrade is in line with previous lift station upgrades that consist of converting old lift stations from dry/wet well to a submersible pump lift station. Three bids were receivec to implement the proposed improvement. However, a conflict was found between the Drawings and Specifications prepared after the bids were opened. Staff felt that could have affected the outcome of the bids and determined that the bids be rejected. The bids: Minger Construction Companies Inc. $469,250.00 Pember Companies Inc. $475,240.00 Meyer Contracting Inc. $616,572.55. RECOMMENDATION Staff recommends the City Council reject these bids and rebid the project to give a fair chance to all contractors to bid on the project. ACTION REQUESTED If Council concurs with recommendation, they should pass RESOLUTION 2024-XXXX REJECTING BIDS AND ADVERTISE TO REBID THE MARYKNOLL LIFT STATION IMPROVEMENT PROJECT (2023-12) City of Stillwater Washington County, Minnesota RESOLUTION 2024-xxx REJECTING BIDS AND ADVERTISE TO REBID THE MARYKNOLL LIFT STATION IMPROVEMENT PROJECT (2023-12) WHEREAS, pursuant to an advertisement for bids for the Maryknoll Lift Station Improvement Project, three bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement; BIDDER BID AMOUNT Minger Construction Companies Inc. $469,250.00 Pember Companies Inc. $475,240.00 Meyer Contracting Inc. $616,572.55. WHEREAS, a discrepancy was found between the drawings and specifications prepared after the bids were opened, and; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater, Minnesota; 1. Rejects the received bids for the Maryknoll Lift Station Improvement Project. 2. Advertise and Rebid the Project. Adopted by the City Council this 2nd day of April 2024. CITY OF STILLWATER Ted Kozlowski, Mayor Attest: Joe Kohlmann, Acting City Clerk 1 water T H E BIRTH PLACE OF MINNESOTA DATE: April 2, 2024 TO: Honorable Mayor and City Councilmembers FROM: Kori Land, City Attorney SUBJECT: Final Reading on Ordinances: Sanitary Sewer Connections; Fire Prevention Permits DISCUSSION On March 19, the Council held a first reading on the following ordinances: Sanitary Sewer Connections The City requires sewer separation for sanitary and storm. However, the existing ordinance requires the Council to authorize issuing a notice to property owners to disconnect these services from each other. The Public Works Director requested that this extra step be removed from the process so he can issue the notices without additional delay. Fire Prevention Permits Currently any fire prevention system installation or modification is permitted and inspected through the State Fire Marshal. Now that the City has adequate staffing, the Fire Department can do them in-house. The attached ordinance establishes a Fire Prevention Program and gives the Fire Department the authority to administer the program. RECOMMENDATION This is a final reading on both ordinances. ACTION REQUESTED APPROVE An Ordinance Amending Ch. 20, Art. 3 regarding Sanitary Sewer Connections and An Ordinance Amending Ch. 24, regarding Fire Protection Permits City of Stillwater Washington County, Minnesota ORDINANCE NO. 1213 AN ORDINANCE AMENDING CHAPTER 24, BUILDINGS AND CONSTRUCTION, GENERAL, REGARDING FIRE PROTECTION PERMITS The City Council of the City of Stillwater does ordain: SECTION 1 AMENDING. That the Stillwater, Minnesota City Code Chapter 24, Article 1, Section 24-7 is hereby added as follows: 24-7 — Fire Protection Permits and Inspection Program; Fire Sprinkler Systems. (a) Fire Protection Permit and Inspection Program. Pursuant to Minnesota Rule 7512.2800, the City is authorized to adopt a fire protection system plan review and permit process to perform fire protection -related work. The application, administration and enforcement for the Program shall be in the manner provided for in the Minnesota State Building Code and Minnesota State Fire Code, and shall be enforced within all areas where the City enforces these Codes to the fullest extent permitted by law. (b) Permit Required. No person shall engage in any sprinkler installation, modification, changing and/or removal of all sprinkler protection systems within the city without obtaining a permit from the Fire Department. It shall be the duty of an applicant to secure a permit prior to commencement of any fire protection related activities described in this subsection. (c) Application Process. Applications shall be submitted to the Fire Department for review. If the application is incomplete or denied, the Fire Department will inform the applicant as to the reason for incompleteness or denial and any information required to complete the application. Following review and approval of an application, the Fire Department shall issue a permit and inform the applicant of any special provisions associated with the proposed fire protection activities related to the permit. (d) Permit Fees. The issuance of permits and the collection of fees shall be in the manner authorized in Minn. Stat. §326B.121. Fees for permits under this subchapter, which may include a surcharge in accordance with Minn. Stat. § 326B.153, shall be included in the Fee Schedule. (e) Maintenance. All fire sprinkler systems shall be maintained in accordance with the Minnesota State Fire Code. SECTION 2 SAVING. In all other ways, the Stillwater City Code shall remain in full force and effect. SECTION 3 SUMMARY PUBLICATION. Pursuant to Minn. Stat. § 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance: The City is going to be taking over the administration and inspections of fire protection permits from the State. Adopted by the City Council of the City of Stillwater this 2nd day of April, 2024. ATTEST: Beth Wolf, City Clerk CITY OF STILLWATER Ted Kozlowski, Mayor 2 City of Stillwater Washington County, Minnesota ORDINANCE NO. 2024-1214 AN ORDINANCE AMENDING CHAPTER 20, ARTICLE 3 OF THE STILLWATER CITY CODE OF THE CITY OF STILLWATER REGARDING SANITARY SEWER CONNECTIONS The City Council of the City of Stillwater does ordain: SECTION 1 AMENDMENT. Stillwater City Code Section 20-98(c) is amended as follows: Sec. 20-98(c) Separate Connection Required. When separate sewer mains and storm sewer mains have been constructed and are available to property, the owner of the property shall take all action to separate the sewers and connect them separately to the sanitary sewer and storm sewer in accordance with the provisions of this section within 90 days after the date of mailing or delivery of official notice to do so. The notice shall be given to the owner or occupant in writing by the Public Works Director OR the order of the City Ge innil. SECTION 2 EFFECTIVE DATE. This Ordinance shall be effective after its passage and publication according to law. Adopted by the City Council of the City of Stillwater this 2nd day of April, 2024. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk 1 1 Water —1 THE BIRTHPLACE OF MINNES 0 TA DATE: April 2, 2024 TO: Honorable Mayor and City Councilmembers FROM: Chad Rogness, Parks Superintendent SUBJECT: ADDrovina Contract for Park Irriaation UDarade BACKGROUND The parks irrigation system is 15-20 years old, outdated and inefficient. We are converting to a smart system which will be more effective while reducing water usage. The City currently uses Waterworks Irrigation, LLC for all the installation and repairs to irrigation. The bid from Waterworks Irrigation is $5,500 to perform the irrigation upgrade for 13 parks in the city. Funding for this project will be taken out of the Capital Outlay Budget. RECOMMENDATION It is recommended that Council approve the contract for irrigation upgrades with Waterworks Irrigation LLC. ACTION REQUIRED If council agrees with the recommendation, they should pass a motion APPROVING THE CONTRACT WITH WATERWORKS IRRIGATION LLC ON PARK IRRIGATION UPGRADES aillwater The Birthplace of Minnesota AGREEMENT FOR SERVICES THIS AGREEMENT ("Agreement") is made and executed this 2nd day of April, 2024, by and between the City of Stillwater, 216 0 Street North, Stillwater, Minnesota 55082, ("City") and Waterworks Irrigation LLC, 744 200th Street, Dresser, WI 54009("Contractor"). WHEREAS, the City has accepted the proposal of the Contractor for certain Services; and WHEREAS, Contractor desires to perform the Services for the City under the terms and conditions set forth in this Agreement. WHEREAS, Services under this agreement, are generally described as; 2024 Park Irrigation Upgrade NOW THEREFORE, in consideration of the mutual consideration contained herein, it is hereby agreed as follows: 1. SERVICES. a. City agrees to engage Contractor as an independent contractor for the purpose of performing certain Services ("Services"), as defined in the following documents: i. A proposal dated 3/7/24, incorporated herein as Exhibit A; b. Contractor covenants and agrees to provide Services to the satisfaction of the City in a timely fashion, as set forth in the Exhibits, subject to Section 7 of this Agreement. c. Contractor agrees to comply with all federal, state, and local laws and ordinances applicable to the Services to be performed under this Agreement, including all safety standards. The Contractor shall be solely and completely responsible for conditions of the job site, including the safety of all persons and property during the performance of the Services. The Contractor represents and warrants that it has the requisite training, skills, and experience necessary to provide the Services and is appropriately licensed and has obtained all permits from all applicable agencies and governmental entities. 2. PAYMENT. a. City agrees to pay and Contractor agrees to receive and accept payment for Services as set forth in the Exhibits. b. Any changes in the scope of the work of the Services that may result in an increase to the compensation due the Contractor shall require prior written approval by the authorized representative of the City or by the City Council. The City will not pay additional compensation for Services that do not have prior written authorization. c. Contractor shall submit itemized bills for Services provided to City on a monthly basis. Bills submitted shall be paid in the same manner as other claims made to City. d. Prior to payment, the Contractor will submit evidence that all payrolls, material bills, subcontractors and other indebtedness connected with the Services have been paid as required by the City. TERM. This Agreement expires on 4/2/25. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the same terms and conditions as herein stated. 4. TERMINATION AND REMEDIES. a. Termination by Either Party. This Agreement may be terminated by either party upon 30 days' written notice delivered to the other party to the addresses listed in Section 13 of this Agreement. Upon termination under this provision, if there is no default by the Contractor, Contractor shall be paid for Services rendered and reimbursable expenses through the effective date of termination. b. Termination Due to Default. This Agreement may be terminated by either party upon written notice in the event of substantial failure by the other party to perform in accordance with the terms of this Agreement. The non -performing party shall have fifteen (15) calendar days from the date of the termination notice to cure or to submit a plan for cure that is acceptable to the other party. c. Remedies. Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City as a result of any breach of this Agreement by the Contractor. The City may, in such event, i. Withhold payments due to the Contractor for the purpose of set-off until such time as the exact amount of damages due to the City is determined. ii. Perform the Services, in which case, the Contractor shall within 30 days after written billing by the City, reimburse the City for any costs and expenses incurred by the City. The rights or remedies provided for herein shall not limit the City, in case of any default by the Contractor, from asserting any other right or remedy allowed by law, equity, or by statute. d. Upon termination of this Agreement, the Contractor shall furnish to the City copies or duplicate originals of all documents or memoranda prepared for the City not previously furnished. 5. SUBCONTRACTORS. Contractor shall not enter into subcontracts for any of the Services provided for in this Agreement without the express written consent of the City, unless specifically provided for in the Exhibits. The Contractor shall pay any subcontractor involved in the performance of this Agreement within the ten (10) days of the Contractor's receipt of payment by the City for undisputed services provided by the subcontractor. 6. STANDARD OF CARE. In performing its Services, Contractor will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the Services are provided. 7. DELAY IN PERFORMANCE. Neither City nor Contractor shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include, but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war, riots, and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage; judicial restraint; and inability to procure permits, licenses or authorizations from any local, state, or federal agency for any of the supplies, materials, accesses, or services required to be provided by either City or Contractor under this Agreement. If such circumstances occur, the nonperforming party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Contractor will be entitled to payment for its reasonable additional charges, if any, due to the delay. 2 8. CITY'S REPRESENTATIVE. The City has designated Chad Rogness to act as the City's representative with respect to be performed under this Agreement. He or she shall have complete authority to transmit instructions, receive information, interpret, and define the City's policy and decisions with respect to the Services covered by this Agreement. 9. PROJECT MANAGER AND STAFFING. The Contractor has designated Tom Magnafici to be the primary contacts for the City in the performance of the Services. They shall be assisted by other staff members as necessary to facilitate the completion of the Services in accordance with the terms established herein. Contractor may not remove or replace these designated staff without the approval of the City. 10. INDEMNIFICATION. a. Contractor and City each agree to defend, indemnify, and hold harmless each other, its agents and employees, from and against legal liability for all claims, losses, damages, and expenses to the extent such claims, losses, damages, or expenses are caused by its negligent acts, errors, or omissions. In the event claims, losses, damages, or expenses are caused by the joint or concurrent negligence of Contractor and City, they shall be borne by each parry in proportion to its own negligence. b. Contractor shall indemnify City against legal liability for damages arising out of claims by Contractor's employees or subcontractors, including all liens. City shall indemnify Contractor against legal liability for damages arising out of claims by City's employees or subcontractors. 11. INSURANCE. During the performance of the Services under this Agreement, Contractor shall maintain the following insurance: a. Commercial General Liability Insurance, with a limit of $2,000,000 for any number of claims arising out of a single occurrence, pursuant to Minnesota Statutes, Section 466.04, or as may be amended; b. Workers' Compensation Insurance in accordance with statutory requirements. c. Automobile Liability Insurance, with a combined single limit of $1,000,000 for each person and $1,000,000 for each accident. Contractor shall furnish the City with certificates of insurance, which shall include a provision that such insurance shall not be canceled without written notice to the City. The City shall be named as an additional insured on the Commercial General Liability Insurance policy. 12. WARRANTIES. Contractor warrants and guarantees that title to all work, materials, and equipment covered by any invoice, will pass to City no later than the Completion Date. Contractor warrants that all work will be free from defects and that all materials will be new and of first quality. If within one (1) year after final payment any work or material is found to be defective, Contractor shall promptly, without cost to the City, correct such defect. 13. NOTICES. Notices shall be communicated to the following addresses: If to City: If to Contractor: City of Stillwater Waterworks Irrigation LLC 216 4th Street North 744 200th St. Stillwater, MN 55082 Dresser, WI 54009 Attention: Chad Rogness Attention: Tom Magnafici Or e-mailed: crogness@stillwatermn.gov Or emailed: toms3cows@yahoo.com 3 14. INDEPENDENT CONTRACTOR STATUS. All services provided by Contractor, its officers, agents and employees pursuant to this Agreement shall be provided as employees of Contractor or as independent contractors of Contractor and not as employees of the City for any purpose. 15. GENERAL PROVISIONS. a. Assignment. This Agreement is not assignable without the mutual written agreement of the parties. b. Waiver. A waiver by either City or Contractor of any breach of this Agreement shall be in writing. Such a waiver shall not affect the waiving party's rights with respect to any other or further breach. c. Nondiscrimination. Contractor agrees that in the hiring of employees to perform Services under this Agreement, Contractor shall not discriminate against any person by reason of any characteristic protected by state or federal law. d. Governing Law. This Agreement shall be construed in accordance with the laws of the State of Minnesota and any action must be venued in Washington County District Court. e. Amendments. Any modification or amendment to this Agreement shall require a written agreement signed by both parties. f. Severability. If any term of this Agreement is found be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force and effect. g. Data Practices Compliance. All data collected by the City pursuant to this Agreement shall be subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. h. Entire Agreement. This Agreement constitutes the entire agreement of the parties and supersedes all prior communications, understandings and agreements relating to the subject matter hereof, whether oral or written. CITY OF STILLWATER By: Ted Kozlowski, Mayor Beth Wolf, City Clerk 4 CONTRACTOR Waterworks rigation LL By: By (Please Print): /(J//"!� %�%/�ydd�/¢ �G•� Title (Please Print): Project Description: 2024 Park Irrigation Upgrades Wa terWorks Irrigation L L C. LAWN SPRINKLERS DESIGN CONSTRUCTION SERVICE 3-7-24 Matt City of Stillwater Matt, we propose to install the master valves and flow control meters Supplied by you, in the 13 parks for 425.00 per park for a total of $5500.00 Tom Magnafici Owner Waterworks Irrigation LLC. 744 200th Street Dresser Wisconsin 54009 Office: 651-775-9222 Website: www.waterworksweb.com Winner Minnesota Nursery and Landscape Assn. 2001 and 2002 "Honors Award" for Residential Design and Installation 1 1 Water _1 THE BIRTHPLACE OF MINNES O T A DATE: April 2, 2024 TO: Honorable Mayor and City Councilmembers FROM: Angela Ross, Community Development Admin. Assistant SUBJECT: Short -Term Home Rental License Renewal Application with Changes BACKGROUND According to Section 41-8, short-term home rental license renewal applications that include changes to the initial application must be approved by the City of Stillwater City Council. The Community Development Department has received and processed the following short-term home rental renewal application and have deemed the changes to be acceptable for approval by the City Council. Said changes include an increase of allowable sleeping areas by one containing two beds, which increases the number of allowable guests to increase by two. City Code does not restrict number of sleeping areas provided the parking onsite can accommodate the number of guests. These standards have been met by the applicant. RECOMMENDATION Approval of the following Short -Term Home Rental License Renewal Application with changes: License Address Owner/Applicant Occupancy License Number of Type Type Location Licenses Short-term Ole Sawmill Marina Non -Owner Outside of home rental 2009 Lake St N Jodi Evans Occupied Downtown n/a Area ACTION REQUESTED If Council concurs with the recommendation, they should pass a motion approving the above short-term home rental license renewal application with changes. a ter SOW iw THE BIRTHPLACE Of M I N N E S 0 1 A DATE: April 2, 2024 TO: Honorable Mayor and City Councilmembers FROM: Chad Rogness, Parks Superintendent SUBJECT: 2023 St. Croix Crossing Half Marathon Event Contract BACKGROUND Run Stillwater, Inc. has submitted a special event application to host the 2023 Stillwater Half Marathon Event on Saturday, July 29, 2023. Run Stillwater, Inc. has submitted a special event application to host the St. Croix Crossing Half Marathon Event on Saturday, July 29, 2023. The event uses most of the Loop Trail starting in Western Wisconsin and crossing the river using the St. Croix Crossing Bridge. Runners then go North to downtown Stillwater along the upper bike bath. The proposed finish line would be at the loop trail between parking lots 2 and 3. Fees for this event will be charged according to the 2023 Fee Schedule and will be due at least 3 weeks prior to the event. The Organizer must provide all insurance, coordinate with City staff, pay for any City services and materials. ACTION REQUIRED Upon satisfactory review of the event information, route maps and site plans, if Council wishes to approve the special event, they should pass a motion recommending approval of the St. Croix Crossing Half Marathon event and contract with Run Stillwater, Inc. Attachments: Contract Agreement, Route Maps, and Letter from Event organizer. ST. CROIX CROSSING HALF MARATHON EVENT AGREEMENT WITH RUN STILLWATER, INC. THIS AGREEMENT (the "Agreement") is made this 2nd day of April, 2024 between the CITY OF STILLWATER, Washington County, Minnesota ("City"), and RUN STILLWATER, INC., a Minnesota corporation ("Organizer"), 5055 Normandale Ave. N, Stillwater, Mn 55082. St. Croix Crossing Half Marathon. The City hereby authorizes Organizer to organize and conduct a race to be known as the St. Croix Crossing Half Marathon ("Race") in order to foster and promote tourism within the City of Stillwater and the St. Croix Valley and encourage commerce within the City that will ultimately increase property values and the quality of life within the City, thereby promoting the welfare of the City. 2. Dates and Hours of Event. Operations are limited as follows: Setup: July 27, 2023 (5:00 am to 7:00 am) Event: July 27, 2023 (7:00 am to 11:30 am) Cleanup: July 27, 2023 (9:00 am to 12:00 pm) The Race. The "Race" will include a Half Marathon Race. 3. Course for the Race. (a) Half Marathon Course is a USATF-certified race that uses most of the Loop Trail, starting in Western Wisconsin and crossing the St. Croix Crossing bridge into OPH. Runners then go North to Downtown Stillwater along the upper bike path to avoid elevation changes and use the Hwy 95 parking lane where the paths converge at the Oasis Cafb to separate the race from operations at St. Croix Boat & Packet. (b) Changes in the Race Course or Start and Finish Lines that deviate from the Race Course described in this section may be made only by agreement of the Parties, and far enough in advance of the Race to allow for public input, public safety and health considerations to be smoothly adapted to any changes. 4. Parking Control. The purpose of the Parking conditions is to ensure that Downtown businesses retain parking availability for their customers during the Race or during pre - race packet pickup. To further this purpose, Organizer will: i. Promote remote parking by Race participants by including a parking map and information, along with confirmation cards sent to all Race participants, and on other pre -Race promotional literature. ii. Organizer must submit a traffic control and participant parking plan for review and approval to the Police Chief and Public Works Director by July 7, 2023. The plan must address and mitigate parking congestion in the Downtown, in order that businesses in the Downtown are not inconvenienced by Race congestion. iii. Traffic Control Points. The intersections of all streets and roads on the Race Course (Course) will be controlled by Police or event staff. Traffic will be allowed to cross the course at every intersection, runner traffic permitting. iv. In addition, Race staff will assist residents with access to their driveways by escorting them to the nearest cross street, runner traffic permitting. Residences with homes on the course will receive a direct mailing from Organizer informing them of specific Race timelines and will be given a direct "hot line" number to reach on Race day. Further, on the night before the Race, Organizer will attempt to make personal contact with owners of vehicles that appear to be parked on the Race course. This will be done in conjunction with the Stillwater Police Department. Every effort will be made to minimize or even eliminate the involuntary towing of vehicles because of the Race. 5. Other Agencies. Organizer is responsible for obtaining all agreements and permits with outside agencies (e.g. MnDOT, MN State Patrol, Washington County, MN Department of Natural Resources, Lakeview EMS, St. Croix County (WI) and any other agencies requiring permits for the race) and must submit copies of permits to the City from other agencies by July 1, 2024. 6. Contact Information. Organizer shall provide updated accurate phone numbers and specific details on who and what dictates weather cancellations or delays 7. Participant Count. Organizer shall provide Public Safety and EMS accurate participant numbers as of July 23, 2024. 8. Required Information, Meetings, and Documentation. Organizer agrees that failure to provide required information and documents to the City is just cause for the City Council to terminate the agreement and cancel all races. 9. Public Safety Requirements. The organizer agrees that City has the right to increase the requirements to public safety resources based on participant numbers, threats, or weather conditions and any associated City costs will be paid for by the Organizer. 10. Water Stops and First Aid Stations. Water and first aid stations will be established at the start, finishes, and throughout the race course in keeping with National Race Standards for Races. 11. Emergency Plan. The Race emergency plan will be designed by the Organizer with the assistance of Lakeview Hospital Emergency Services. The plan will meet MN State Fire Code per Section 403 Public Assemblage and Special Events along with recommended EMS Guidelines for Special Events and Mass Gatherings Medical Care per Regions Hospital Emergency Medical Services and include: a. Number and location of Law Enforcement personnel b. Number and location of EMS resources on hand and dedicated to the event. c. Specify by name on the plan, who is responsible for event decisions on the approval or cancellation of the event due to weather and needs to utilize and identify the specific criteria they will base their decision (e.g., wet bulb temperature, lightning in the area (how determined and what is the criteria), etc. The City or Public Safety is not responsible for this decision. d. Plan must contain contact (names and cell phone) information on the plan. This complete plan must be received and approved by the City no later than July 1, 2024. 12. Food, Liquor and Vending. Organizer will not provide commercial food, liquor or vending, nor will they license others to provide these services to race participants in City parks. This provision does not prevent Organizer from providing free standard recovery food and nonalcoholic beverages to Race participants. 13. Closing of the Course. All traffic signs, barricades and cones will be removed by Organizer and the Race courses closed by 3 p.m. Tuesday July 30. Any remaining after such time will be removed by City and all labor and storage fees will be paid for by the Organizer. 14. Insurance, Hold Harmless, and Indemnity. Organizer agrees to indemnify and hold harmless the City with regard to any claims, causes of action or demands that might be brought against the City arising out of the events authorized by this Agreement. The organizer must provide the City satisfactory proof that is has obtained liability insurance that names the Event and the City as an additional insured, as loss payees, in an amount of at least $1,500,000 combined single limit, for loss sustained by either acts or occurrences that arise from or grow out of both Event and Liquor liability coverage as described in Minn. Stat. §340A.409, subd. 1 with regard to the event. This must be provided to the City by July 1, 2024. 15. Public Information. Organizer will make every reasonable effort to notify property owners and businesses along the Race courses of any restrictions that might be placed upon their movements during the Race. Leaflets providing this information must be delivered to each such owner by mail one week before the race and delivered to the mailbox of each owner on the Friday before Race day. 16. Public Safety Meeting. Organizer will make arrangements to meet at Stillwater City Hall with Public Safety officials of Stillwater Police and Fire and Lakeview EMS for a pre -race meeting before July 23, 2024. 17. Police Power. The City reserves the right to shut down the Race in the event the Chief of Police determines that the public safety is threatened, or the health or safety of Race participants is threatened because of weather, temperatures, or any unforeseen cause that threatens the public health or safety or if closure is directed by the Medical Doctor designated by the Race in the Emergency Plan. 18. City Costs. Organizer will prepay the City for the estimated costs of the City Police Department, Public Works Department, and Fire Department estimated as determined by the City Administrator for city services needed to safely conduct and maintain the Race or any supporting activities. The payment of estimated costs and costs incurred at the time of the billing (i.e. neighborhood meeting expenses and/or city equipment and services) shall be received by the City no later than July 1, 2024. Failure to make the payment will result in cancellation of the event. In the event of a cancellation of this Race after the deposit is made, the City will be entitled to deduct actual out of pocket costs incurred in preparation for the Race, before returning the balance to Organizer. 19. City Services. The type and amount of City services and materials needed for the Event will be determined by the Parks Superintendent. The Organizer must provide portable toilets to augment the existing facilities, barricades for street closure, and trash removal. (a) No Parking signs. The Organizer may contact the Stillwater Police Department to arrange rental of materials and will be charged according to the City of Stillwater Event permit fee schedule. Organizer will be responsible for any overtime costs to place and remove No Parking signs along the route of the event. (b) Portable Toilets. Organizer will provide portable toilets that will be placed and spotted throughout the course in keeping with Standard Race Requirements. The number of portable toilets will be established in consultation with the Parks Superintendent. As needed, the Organizer shall also stock and restock the existing restroom facilities during the event with supplies provided by the City. If portable toilets are privately contracted, they will be removed by the close of business on Monday following the event. In the event that all portable toilets are not removed before the close of business on said Monday, the City is authorized to contract for and remove the toilets and add to costs so incurred to the costs that Organizer is required to pay pursuant to Item No. 18 of this Agreement. (c) Trash Enclosures. The Organizer shall furnish dumpsters or roll -off boxes and trash receptacles in sufficient quantity to contain the accumulation of trash generated by the Event. The Organizer shall make certain that all trash is picked up during and after Event daily. The Organizer shall remove any excessive garbage that does not fit within the receptacles and dispose in trash dumpsters. The City reserves the right to require additional receptacles should the Organizer not remove excess garbage from the Event. (d) Rubbish Removal. All garbage and refuse generated by the Race, including that left by spectators along the route, will be placed in dumpsters. 20. Term. The term of this Agreement will be for one year unless terminated earlier by the City on public safety grounds. 21. The Application for the Event as submitted by the Organizer is considered part of this Contract and any representations of the Organizer or conditions imposed by the City are restated as if fully set forth in this Agreement. IN WITNESS WHEREOF, the parties have set their hands effective the day and year first written above. CITY OF STILLWATER Ted Kozlowski, Its Mayor ATTEST: Beth Wolf, Its City Clerk RUN STILkWATE _i// (Print Na `)6) W, y HALF MARATHON ELEVATION tA5 w 0 2 5 Ustance (mles) Spectator observation (see website for more info.) OcI I "t-d Rnl Pedestrian/ z bike only 'i 4 Mter Sbaat Inn Hou Ron Stillwater St"I a' tklaak }ate � a a r Orions St E V A State Hwy Y) St. Croix Crossing Half Marathon Race Start Times All Distances Start at 7:00 a.m. ■ Ad Station Gatorade d water lyortabte restoors along the course but not at ad stations) O Mile Maw Andvw Smut Camp ft St Croix Nation./ G cO 6 Event C s� e L ■Tows of St .losepi Town Hall kX 2y St. Croix Crossing Half Marathon — July 27, 2024 Finish Area Race -day Setup, Lowell Park South Identical to years past Parking Needed from 5:00 a.m. to 12:00 noon Runner Approach PAAnnouncer Finish Line Medical/Ambulance Timing Truck Recovery Food/Bev Bag Drop Barricades .. 1 Portapotties Reserved Parking (Trucks, sag vehicles, bag drop transport, medical and volunteer parking, cue for portapotties, runner recovery) Prepared by Run Stillwater, Inc.—12/18/23 St. Croix Crossing Half Marathon — July 27, 2024 Finish Area Race -day Parking Setup Identical to previous years. Parking Needed from 5:00 a.m. to 12:00 noon Reserved Parking Needed 13 (Trucks, sag vehicles, bag drop transport, medical and volunteer parking, cue for portapotties, runner recovery) Portapotties CMedical & Timing Vehicles (Must be close to finish line area.) Vehicle Turnaround XT Barricades Prepared by Run Stillwater, Inc.—12/18/23 •� The Dock Stillwater • , • • U •• •• • • 1 i, • Matt s Basement , O Junes g store � \Darn Kdit Anyw � KArtbAGP , • � i' t..J • y- -.# St. Croix Crossing Half Marathon — July 27, 2024 Bus Approach and Staging on Hwy95 �• ♦-- Bus Route Bus Staging �� �► Bus Loading ,♦�� v, ;k Course Route Coning ww- ♦♦�. 0 Public Safety sti\aler River Boats P 1 0545-0650 d N ♦ ` Runners come off trail and run in cones to north entrance of Lot #1 and S'L 1 s Oasis Cafee T ` RUN STILLWATER Run Stillwater, Inc. • Stillwater, Minnesota • info@runstillwater.com Date: January 29, 2024 To: Chad Rogness, Parks Superintendent, City of Stillwater From: Stacy Einck, Race Coordinator, Run Stillwater, Inc. Subject: July 27, 2024 St. Croix Crossing Half Marathon Hi Chad, Enclosed please find our application for this year's St. Croix Crossing Half Marathon on July 27. The event is the same as in year's past, including the course approach, parking layout and public safety needs. Here's a short list of notable items and improvements: • We plan to move the finish line to Sam Bloomer Way via Nelson Street to alleviate traffic among walkers and bikes in the heart of downtown. In the event flooding is an issue, the original finish at the NE corner of the Freight House can be an alternate. As the trail becomes more popular, we want to preempt any congestion, while providing the best site lines for spectators. • Using Sam Bloomer will require temporarily removing the post barriers at the south end of Sam Bloomer Way and closing off Nelson east of The Dock Cafe. Anyone needing access to The Dock Cafe can be assisted by the public safety officer present at the Loop Trail and Nelson St. • As in 2023, we'd like to run shuttles to the start areas out of Lot #1. This occurs from 5:45 a.m. to 6:50 a.m. when the parking spaces will be clear for visitors. All shuttles to the starts run south on Hwy95. Staging shuttles south of downtown saves time and eliminates bus traffic from the race through the downtown business area. Let me know if you have any questions, Chad. Stillwater 1/2 Marathon Lift Bridge Road Race St. Croix Crossing Half Marathon Gopher to Badger Half Marathon Stillwater Boom Site Log Run Half • 10K • 5K 10M • 10K • 5K Half • 10K • 5K Half • 10K • 5K 10M • 12K • 5K May 25, 2024 June 29, 2024 July 27, 2024 August 10, 2024 September 21, 2024 i wa ter THE BIRTHPLACE OF MINNESOTA DATE: March 21, 2024 TO: Honorable Mayor and City Councilmembers FROM: Beth Wolf, City Clerk SUBJECT: Temporary Liquor License for Chamber of Commerce BACKGROUND The Greater Chamber of Commerce applied for a Temporary On -Sale Liquor License to be used downtown at Chestnut Plaza in Parking Lot 3 on May 18, 2024. RECOMMENDATION Staff recommends approval contingent upon approval from Minnesota Department of Public Safety Alcohol and Gambling Enforcement (AGED). ACTION REQUESTED If Council concurs with recommendation, they should pass a motion to approve a Temporary On -Sale Liquor License to Greater Stillwater Chamber of Commerce for May 18, 2024 contingent upon AGED approval. i wa ter THE BIRTHPLACE OF MINNESOTA DATE: March 21, 2024 TO: Honorable Mayor and City Councilmembers FROM: Beth Wolf, City Clerk SUBJECT: Temporary Liquor License for Stillwater Public Library Foundation BACKGROUND The Stillwater Public Library Foundation applied for a Temporary On -Sale Liquor License to be used at the Stillwater Library during an event on May 17, 2024. RECOMMENDATION Staff recommends approval contingent upon approval from Minnesota Department of Public Safety Alcohol and Gambling Enforcement (AGED). ACTION REQUESTED If Council concurs with recommendation, they should pass a motion to approve a Temporary On -Sale Liquor License to Greater Stillwater Chamber of Commerce for May 18, 2024 contingent upon AGED approval. 1 1 Water —1 THE BIRTHPLACE OF MINNES 0 TA DATE: April 2, 2024 TO: Honorable Mayor and City Councilmembers FROM: Reabar Abdullah, Assistant City Engineer SUBJECT: Feasibilitv Resort for 2024 Sidewalk Rehabilitation Proiect (2024-03 BACKGROUND A sidewalk rehabilitation project is proposed for the 2024 construction season. The criteria for inclusion in the project are sidewalks that are severely cracked, heaved, settled, or misaligned, such that they may cause people to trip. Inspection for this year focused on areas near downtown, other developments around the City, and City parks. There are 32 properties plus a few City parks with sidewalk repairs proposed (see attached map). The proposed sidewalk repair area is approximately 6,645 square feet. The estimated construction cost of the sidewalk portion including removal, replacement, and restoration is $182,016. It is proposed to assess 50% of the sidewalk's costs. This amounts to an assessment rate for the sidewalks at $13.35 per square foot. The remaining share would be paid for by the City. If the feasibility report is approved, the timeline for the project would be as follows: Public Hearing Award Contract Construct Assessment Hearing RECOMMENDATION April 2, 2024 May 7, 2024 May — October, 2024 October 2024 Since the project is feasible from an engineering standpoint and the project is cost effective, it is recommended that Council accept the feasibility report for the 2024 Sidewalk Rehabilitation Project and order a public hearing to be held on April 2, 2024. ACTION REQUIRED If Council concurs with the recommendation, they should pass a motion adopting; 1. RESOLUTION 2024- RECEIVING REPORT AND CALLING HEARING ON 2024 SIDEWALK REHABILITATION PROJECT (2024-03) 2. RESOLUTION 2024- ORDERING IMPROVEMENT AND PREPARATION OF PLANS & SPECIFICATIONS FOR THE 2024 SIDEWALK REHABILITATION PROJECT (2024-03) City of Stillwater Washington County, Minnesota RESOLUTION 2024-xxx RESOLUTION RECEIVING REPORT AND CALLING HEARING ON 2024 SIDEWALK REHABILATION PROJECT PROJECT 2024-03 WHEREAS, a report has been prepared by the City Engineer with reference to the 2024 Sidewalk Rehabilitation Project; and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater, Minnesota; 1. The Council will consider the improvement of such street improvements in accordance with the report and the assessment of abutting property for a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $182,016.00. 2. A public hearing shall be held on such proposed improvement on the 2nd day of April 2024, at the Stillwater City Hall Council Chambers at 7:00 p.m., or as soon as possible thereafter, and the clerk has mailed and published notice of such hearing and improvement as required by law. Adopted by the City Council this 2nd day of April 2024 CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Joe Kohlmann, Acting City Clerk City of Stillwater Washington County, Minnesota RESOLUTION 2024- ORDERING IMPROVEMENT AND PREPARATION OF PLANS & SPECIFICATIONS FOR THE 2024 SIDEWALK REHABILITATION PROJECT (PROJECT 2024-03) WHEREAS, a resolution of the City Council adopted on April 2, 2024 fixed a date for a council hearing on the proposed 2024 Sidewalk Rehabilitation Project; and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held thereon on the 2nd day of April, 2024, at which time all persons desiring to be heard were given an opportunity to be heard thereon; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the council resolution adopted the 2nd day of April 2024. 3. City of Stillwater Engineering Department is hereby designated as the engineer for this improvement. They shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 2nd day of April 2024. CITY OF STILLWATER Ted Kozlowski, Mayor Attest: Joe Kohlmann, Acting City Clerk Ivilllnrook �• _ p� teen Ln i 6i Th Sr South r^ Twin Iz 64 Mckusick Road North C o Browns z¢' Creek Park Writ'^ CCD 3 2 �t Ln. Macey C1 e Prairie an psS Vc a/Dr � Park a c O 1-0Eagle Ridge Tri �s Oak Glen p Golf Course STILLWATER TOWNSHIP as �o oo� 4 AW,' 1 Hazel St W Schulenburg 6 Padl Poplar St W Stillwater County Club Lum�Jac Moore St W Landi Saint it Cmiz Ave E�5 m P Morgan Walnu Cre e 80Th m z ( ee4 ° Saint Croix Ave W a Stillwater Ave E3 St N P N Stillwater Ave W m 1 • z > o ¢ £ � Wilkins St W V*s St E E In Public g' m j/ N Staples Park Works Park v z ` rA Aspen St w a r CDElm z St W Elm t 3 rt ZL Hickory St W v d N Ra Al �tr t ti o 5 z St N @ 0 oy 3 z 0 o I Maple Ste Pioneer E, 1^ c ? � Q= m of � \ Meadow' McKus k Park Laurel St W z N Stw Park 1' i O ark Dr � �J 75th Street North Linden St W is t z ' w' z O `L ark 3atie Way Wort Loo/o rn� Mulberry St W! � c ? V 3 ffi O Liber of m 9�io M.Yrtles $ �� n Z E ttler'5 9 'y tf(;fe a N O ] luark Park �8 ?� i J lye O ? ice st w ai = Z My g p rneLn m O Sf z V1 d [ �'he �� \ • 91 m Ramsey-Gr • Myrtle St .�e e 'Ord Rd 72W Interlachen Or Park Ted Z o ° Meadowlark S Olive St \N Bear k Olive Street -West — Park / pm ,a - doWN s Rd l 3 oJ��`� 65 Oak St W • e St g m G 7- ��awn Dr m E ° Pine St W Stw N He ' e o a` m Oakridge Rd C7 3 u w^t^^ s P�eSquark m LL W -' rn O Willard St W E C Triangle Park �y L Driftwoo m o o La o = CrokWo a -i r o .y. Bridg vi r od J m Vongton Abbott St W = rn rn m Par ; Lake St wSquare Park N i U if Churchill St W u) n n s C n Eben v 1 Wildcre5t \ y \-n , y O 1 n iz a Dubuque E e o Q Anderson St W `O 1O ? w ue St fps Geerem wev ice a(\age �� h Hancock St W Hancock St E cn w § a o. G° yJoc •o r7 Sunrise Park r Lily Lak Burlington St E Q ¢' Barons We �a ¢ \ y p� °` Qa Park L t U Legends Park r hark tingal � a`a� m Marsh St W Marsh St E ¢ O oe,ann�a a \y U = Benson Park Driutr`g Map— Ln of Orleans St W w —F—e r Z 65th Street -North — Legends l Bergman to Gazeboark Park m T "Ave U Highway 4 t wa L a Everett Dr n Brewe rs .0 m Long Lake p� 3 ` ¢ 0 62nd St N x c Anez Ridge Cif �D Tower Dr 0) Park VL Shelton Dr y ° 63 I 0 -0 [ L � z Frontage Rd W 0 "6 ' F fA O II HEIGHTS 2024 Sidewalk Project Locations March 2024 cations F • City Features City Hall ffi Fire Department Q Hospital O Public Library Waterbodies Green Spaces School Zones 0 5,000 Feet Mile AN 0 0.95 2024 Sidewalk Rehabilitation Project 2024 Sidewalk Rehabilitation Project Project purpose  •Rehabilitate sidewalks that are severely cracked, heaved,  settled, or misaligned. •Focus on areas near down town, City Parks and other  areas. Sidewalk locations 2024 Sidewalk Rehabilitation Project Project Summary •Properties involved: 32 •Sidewalk replacement Area: 2,869 S.F. •Replacement ranges from 5 SF to 700 SF. •Feasibility Estimated cost: $182,016 2024 Sidewalk Rehabilitation Project Project Cost and Financing •Total estimated cost: $182,016 •Assess 50% of cost or $22,982 •Assessed cost: $13.35 per square foot •Assessment range from $60 to $9,345 •Paid Lump sum(no interest paid) •Added to taxes at interest rate ( not determined yet) •Payment term 5 years for assessments up to $3,000, and 10 years for assessments $3,001 and over. 2024 Sidewalk Rehabilitation Project Sample Assessment Calculation Sample Assessment = $500.00 5-year term, 5.25% interest Year Principal Interest Total 1 $500.00 $26.25 $126.25 2 $400.00 $21.00 $121.00 5 $100.00 $5.25 $105.25 2024 Sidewalk Rehabilitation Project Proposed Improvement Schedule Feasibility Study                               April 2, 2024 Public Hearing/Order Improvements       Approve plans and Specs/ Authorize Biding  April 16, 2024 Bid Opening May 2, 2024 Award  Contract                                         May 7, 2024 Construction                                     May ‐October, 2024 Assessment Hearing                        October, 2024 RECOMMENDATION PROJECT IS TECHNICALLY AND FINANCIALLY  FEASIBLE.  APPROVE THE FEASIBILITY REPORT AND CONDUCT THE  PUBLIC  HEARING FOR 2024 SIDEWALK REHABILITATION PROJECT. *If desired, Council should pass a resolution ordering the improvement and direct the engineering staff to prepare plans and specifications. It should be noted that the resolution to order the improvement requires a 4/5ths majority vote. 2024 Sidewalk Rehabilitation Project �l water HE 91AIHPIACE 0E MINNESOIR DATE: April 2, 2024 TO: Honorable Mayor and City Councilmembers FROM: Chad Rogness, Parks Superintendent SUBJECT: 2024 Dance Here, Noise Variance & Fee Waiver Request BACKGROUND The City of Stillwater is partnering will local business owners to host the first ever dinner (`Dine Here') event on the Historic Stillwater Lift Bridge in celebration of the Chestnut Street Plaza grand opening. On May 18t", 2024 the City of Stillwater will be hosting "Dine Here" which will provide two scheduled dinner servings at 4pm and 6pm. The original event was scheduled to take place in 2020, but due to the pandemic the event was canceled. To enhance the celebration, the Greater Area Stillwater Chamber is partnering with the City of Stillwater to host `Dance Here'. The combined event will be called "Dine Here Dance Here". Dance Here will provide music on the Chestnut Street Plaza from 12:00 pm to 11:00 pm (seeking variance) with a variety of bands, providing ambiance music for the dinner. The Chamber has also asked to set up the beer tent (16 parking spaces Lot #2) Friday afternoon and remove Monday morning. The City will be using this area to provide portable restrooms for the event as well. Sunday the 19t" will be the back-up rain date. The Chamber has applied for a liquor license to serve alcohol for this event. MnDot is supporting the event, but has prohibited alcohol to be sold or consumed on the bridge. In partnership with the City, The Greater Area Stillwater Chamber is asking the City to wave the following fees for this event. Based on the current fee schedule, the event fees for this event would be as follows: • Application Fee = $50 • Liquor License over 250 People = $975 • Lot #2 parking spaces x 4 days = $576 • Damage Deposit = $1,000 (On file with • Total Event Fees = $1.601 ACTION REQUIRED ($1000 - $25 paid application fee) Chamber) If Council wishes to approve the special event, they should pass a motion approving the event and noise variance for May 18, 2024. Also, if Council wishes to waive fees, per the request, it should be specified which fees will be waived, if any. GREATER STILLWATER CHAMBER of COMMERCE March 26, 2024 Rmagrnq �Lrslness rommr�nitr� 333 Main Street North #202 Stillwater, MN 55082 651-439-4001 www.GreaterStillwaterChamber.com Mayor and Council Members City of Stillwater 216 4t" Street North Stillwater MN 55082 Dear Mayor and Council Members: As you may know, the Greater Stillwater Chamber of Commerce Foundation (Chamber Foundation) is working with the City of Stillwater, and a variety of community leaders, to assist the city in hosting a historic dinner on the Stillwater Lift Bridge on May 18, 2024. This special community celebration is very exciting for the locals and business owners. Having events where the downtown businesses can benefit from and the city is working together on is a win -win. We have a task force of business owners working with the Chamber Foundation that would like to once again host the 1899, Dance Here event on the plaza. This Dance Here event is not a fundraiser, but a community gathering to showcase the downtown area and the heart of our town, the Chestnut Plaza. The Dance Here event would provide a stage with live music playing from 2 pm —11 pm with the beautiful lift bridge front and center. This event would overlap the timeframe with the dinner on the bridge and move into the evening with intention to keep people downtown and enjoy the town. We are seeking a partnership/sponsorship with the City of Stillwater and are requesting the consideration for the following: • In -kind use of Chestnut Plaza • In -kind use of electric, garbage cans, bathroom units • In -Kind Public Safety • A variance to allow for music to play until 11 pm • In -Kind Lot 2 (16 parking spots for a tent) • A link on the city website to the event website / Chamber Foundation to do the same • City promotion of the event on social media /Chamber Foundation to do the same We could coin these two events; `Dine Here — Dance Here' embracing the history and passion the City of Stillwater has within their residents and the business community; all working together. Thank you in advance for your consideration and we appreciate our partnership. If you have any question, please reach out at 651-439-4001. Warmest Regards, Robin Anthony, IOM President/CEO Greater Stillwater Chamber of Commerce cc: Joe Kohlmann, City Administrator; Beth Wolf, City Clerk; Chad Rogness, Parks Superintendent �l water THE BIRTH PLACE OF MINNESOIA DATE: April 2, 2024 TO: Honorable Mayor and City Councilmembers FROM: Chad Rogness, Parks Superintendent SUBJECT: Valley Eco Fair Event Fee Waiver Request BACKGROUND The Valley Eco Fair (previously named Stillwater Climate Fair) is hosted by Sustainable Stillwater at Pioneer Park. The event is scheduled to take place on April 27, 2024 (April 28t" rain date), between 11:00 AM and 3:00 PM, with an estimated attendance of 300- 500 participants. The event is designed to raise environmental awareness and create consciousness around the issues affecting our local and global communities. There will be live bands, food trucks, interactive booths, education and fun for families. Sustainable Stillwater has invited the City of Stillwater to have a vendor booth ($25 fee), which Natural Resource Technician, Andrew Coyne, has agreed to attend. Sustainable Stillwater is asking the City of Stillwater to sponsor this event, proposing to wave this vendor fee as well as requesting to have all fees waived for this event. Based on the current fee schedule, the event fees for this event would be as follows: • Event Application Fee = $25 • Food Vendor Fee (1-10) = $50 • Pioneer Band Shell Rental = $125 • Pioneer Shelters = $100 • Damage Deposit = $100 (Refundable) • Total Event Fees = $300 (+ $100 Refundable Deposit) Sustainable Stillwater will be in attendance of the April 2, 2024 council meeting, presenting this sponsorship request. ACTION REQUIRED A motion should be made if the Council wishes to approve the request to sponsor the event and specify which fees to waive if any. Attachment: Letter requesting to waive event fees and event flyer. -91 6. VALLEY ECO FAIR =_t watNmbhstlllwat�nnn.orp/�co}Nr-20Z4 ,.,,".`"n" March 5, 2024 Mayor Ted Kozlowski and the Stillwater City Council, April is "Earth Month" where we take time to celebrate our planet and take actions to protect it. Earth Day, celebrated annually on April 22, is the largest civic event of the world. It's a perfect time to raise environmental awareness and create consciousness around the issues affecting our local and global communities. Thus, Sustainable Stillwater MN is hosting a Valley Eco Fair, an expansion on last year's Climate Fair, on Saturday, April 27. 2024, in Pioneer Park. Live bands, food trucks, interactive booths, education and fun for families all highlight the event. We invite you, the City of Stillwater, to be one of our sponsors by waiving our permit costs. Already the city parks and public works have planned a vendor booth to highlight Arbor day with tree saplings to be distributed and the Partners in Energy/Energy Action Committee will educate citizens regarding lessening their energy output. Collaborating together, we will empower our community with eco-friendly actions for a brighter future. We invite you to sponsor, participate, walk, bike, or carpool to the fair where you will find a vibrant atmosphere showcasing sustainable products and services. We would like to present this request for approval to the City Council on April 2, 2024. Warm regards, Nancy Lyner, Sustainable Stillwater MN Board Member Ami Voeltz, Valley Eco Fair Event Coordinator ALL ARE WELCOME VALLEY Eco FAIR Learn Eco Actions You Can Take For a Better Future Celebrate Earth Month 25+ Vendors & Food Trucks Come by bike, walk, or carpool Family -friendly music and activities LEARN MORE: 40ST BY: 00 sustainablestillwatermn.org/eco-rair-2024 SUSTAINABLE #' ALL SPONSORS: �■ �} ENERGY �E�EG XC@�7nergy STILLWATER •� ' SOLAR ANDERSEN MINNESOTA Washington County BOARD AGENDA April 2, 2024 - 9:00 AM 1 . 9:00 Washington County Regional Rail Authority A. Roll Call Pledge of Allegiance Board of Commissioners Fran Miron, District 1 Chair, Stan Karwoslci, District 2 Gary Kriesel, District 3 Karla Bigham, District 4 Michelle Clasen, District 5 FYI B. 1. Election of the 2024 Regional Railroad Authority Chair 2. Election of the 2024 Regional Railroad Authority Vice Chair C. Approval of the October 24, 2023, Regional Railroad Authority meeting minutes. D. Amend the Washington County Regional Railroad Authority bylaws: 1. Approve amendment to the Washington County Regional Railroad Authority Bylaws 2. Adopt a Resolution to amend the Regional Railroad Authority bylaws and authorize staff to submit amended bylaws to the Secretary of State of Minnesota E. Approve Contract No. 16335 in the amount of $414,964.10 with Nadeau Companies for the Newport Outlot A Pond Improvement Project. F. Information regarding the upcoming Twin Cities -Milwaukee -Chicago Second Train service to Union Depot in downtown Saint Paul. 9:30 G. Adjourn Washington County Board of Commissioners Convenes PA RJ 0 9:30 Roll Call 9:30 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board Clerk or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it exceeds the allowable time limit, becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. 9:40 Consent Calendar - Roll Call Vote Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. A. Approval of the March 19, 2024, County Board meeting minutes. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer Washington CountyConsent Calendar Continued B. Approve Grant Agreement No. 16376 with the Washington County Community Development Agency (CDA) to receive $580,000.00 in HOME American Rescue Plan (HOME -ARP) funds, for the period of April 2, 2024 through December 31, 2024. C. Approve 2024-2025 Tentative Agreement with Teamsters Local 320 (Probation Officers) D. Adopt a resolution to accept a donation from an anonymous donor in the amount of $30,000 for the Washington County Library. E. Adopt a resolution recognizing April 1-7, 2024, as National Public Health Week. F. Approve amendment #2 to Contract No. 14863 with Moore Engineering for on -call professional water resource services. 9:40 Community Development Agency A.) Karly Schoeman, Deputy Executive Director A. 1.) Adopt a Resolution approving the 2025 and 2026 Qualified Allocation Plan For The Housing Tax Credit Program 2.) Approval to amend the 2023 and 2024 Housing Tax Credit Qualified Allocation Plan 9:55 Public Works A.) Kevin Peterson, Engineer A. Approve CSAH 12 project items: 1. Approve Cooperative Cost Share Agreement No. 16199 between the City of Mahtomedi and Washington County for improvements along CSAH 12. 2. Approve Cooperative Maintenance Agreement No. 16194 between the City of Mahtomedi and Washington County for maintenance responsibilities along CSAH 12. 3. Approve Cooperative Signal Agreement No. 16195 between the City of Mahtomedi and Washington County for maintenance responsibilities along CSAH 12. 4. Approve Contract No. 16340 in the amount of $7,374,385.02 with Valley Paving Inc for the CSAH 12 Improvement Project. 7. 10:10 General Administration A.) Jennifer Wagenius, Deputy County Administrator B.) Jan Lucke, Deputy County Administrator A. Adopt 2024 Budget Principles B. Legislative Update Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer Washington County 8. 10:35 Commissioner Reports - Comments - Questions This period oftime shall be used by the Commissioners to report to thefull Board on committee activities, make comments on matters ofinterest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 9. 10:50 Board Correspondence 10. 10:50 Adjourn 11. 11:00 Board Workshop with Public Works A. Review regional and county transit funding and how other counties are using sales tax funds as part of the Transit Workshop Series 12. 11:30 Break 13. 11:45 Board Workshop with Administration A. Receive update on Countywide Strategic Plan Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer Washington .� - o -, Cou ity BOARD AGENDA March 26, 2024 - 9:00 AM 1. 8:15 Personnel Committee Meeting 2. 3. 0 9:00 Roll Call Pledge of Allegiance 9:00 Comments from the Public Board of Commissioners Fran Miron, District 1 Chair, Stan Karwoslci, District 2 Gary Kriesel, District 3 Karla Bigham, District 4 Michelle Clasen, District 5 Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board Clerk or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it exceeds the allowable time limit, becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. 9:10 Consent Calendar - Roll Call Vote Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. A. Approval of the March 12, 2024, County Board meeting minutes. B. Approve amendments to separate contracts for legal representation for children in need of protection or services (CHIPS), termination of parental rights (TPR) and permanency cases for the period of April 1, 2024, through December 31, 2028, with Greg Schmidt, John Chitwood, Theresa Paulson, and Amy Senn. C. Approve a Memorandum of Understanding with the City of Afton and the Minnesota Land Trust for the Land and Water Legacy Program "Herreid" conservation easement project as required by the Department of Natural Resources Scenic and Natural Areas Grant application process. D. Adopt a resolution to submit an application to the Minnesota Department of Natural Resources for Natural and Scenic Areas grant funds for the Land and Water Legacy Program "Cremens" conservation easement project. E. Adopt a resolution to submit an application to the Minnesota Department of Natural Resources for Natural and Scenic Areas grant funds for the Land and Water Legacy Program "Thomas" conservation easement project. F. Approval of Special Project Extension, Case Aide 1.0 FTE in Economic Support / Emergency Rental G. Approve Contract No. 16338 with AXIS Healthcare LLC, in the amount of 530,000 for a term of April 1, 2024 through December 31, 2025. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer N870shin ton g CountyConsent Calendar Continued H. Approve Contract No. 16336 with Handy Help LLC, in the amount of $30,000 for a term of April 1, 2024 through December 31, 2025. I. Approve Contract No. 16321 with Polaris Pharmacy Services of Warrington, LLC, for the period April 1, 2024, through December 31, 2024, with the option to renew. J. Adopt a resolution to acquire right of way, permanent roadway easements, drainage and utility easements, and temporary easements as a part of the road reconstruction of County Highway 32 in the City of Forest Lake. K. Accept FY 2024 Conservation Partners Legacy Grant for Washington County / St. Croix Bluffs — Forest Enhancement Phase II L. Adopt a Resolution authorizing submittal of proposed projects for fiscal year 2025 Congressionally Directed Spending Requests. M. Approve Joint Powers Agreement No. 16240 that allows the Washington County Sheriff s Office to provide fuel to the City of Bayport for law enforcement services. 5. 9:10 Community Development Agency A.) Melissa Taphorn, Executive Director A. Approval to authorize the County Board Chair to execute a Letter Agreement with the Washington County Community Development Agency and Landfall Village Housing and Redevelopment Authority 6. 9:20 Public Works A.) Eden Rogers, Engineer, B.) Ryan Hoefs, Engineer A. Approve County Road (CR) 74 Trail Project Items: 1. Approve Cooperative Cost Share Agreement No. 15849 between the City of Cottage Grove and Washington County for improvements along CR 74 Trail. 2. Approve Cooperative Maintenance Agreement No. 15848 between the City of Cottage Grove and Washington County for maintenance responsibilities along CR 74 Trail. 3. Approve Safe Routes to School Grant Agreement, bond -financed property certification, and Resolution 4. Approve Contract No. 16290 in the amount of $295,934.00 with Sunram Construction Inc. for the CR 74 Shared Use Trail. B. Approve County State Aid Highway (CSAH) 33 Project Items: 1. Approve Contract No. 16287 in the amount of $5,269,606.90 with Eureka Construction for the CSAH 33 (Everton Avenue) Pedestrian and Safety Improvement Project. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer N87hoshington ti County Public Works Continued 2. Approve Cooperative Cost Share Agreement No. 16073 between the City of Forest Lake and Washington County for improvements along CSAH 33. 3. Approve Cooperative Maintenance Agreement No. 16072 between the City of Forest Lake and Washington County for maintenance responsibilities along CSAH 33. 4. Approve Cooperative Cost Share Agreement No. 16319 between Menard, Inc. and Washington County for access improvements. 7. 9:50 General Administration A.) Nissa Knutson, Social Services Supervisor, B. & C.) Kevin Corbid, County Administrator A. Adopt a resolution proclaiming March as Women's History Month B. Adopt a resolution recognizing April 2024 as National County Government Month. C. Legislative Update 8. 10:20 Commissioner Reports - Comments - Questions This period oftime shall be used by the Commissioners to report to thefull Board on committee activities, make comments on matters ofinterest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 9. 10:35 Board Correspondence 10. 10:35 Adjourn 11. 10:40 Board Workshop with Public Works A. Review regional and county transit funding and how other counties are using sales tax funds as part of the Transit Workshop Series Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer