The URL can be used to link to this page

Home My WebLink About2023-11-27 PRC Packet1wa ter l H B R t H° A I, 0' M I 4 1, f '. 0_ a Stillwater Parks and Recreation Commission meetings are streamed live on the city website and available to view on Channel 16. Public can participate in the meeting by attending in person at City Hall. AGENDA PARKS AND RECREATION COMMISSION November 27, 2023 @ 7 PM I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES 1. October 23, 2023 Parks and Recreation Commission Meeting Minutes IV. OPEN FORUM — the open forum allows the public to address the commission on subjects which are not a part of the meeting. Commission may take action, reply, orgive direction to staff. Please limityour comments to S minutes or less. V. NEW BUSINESS 2. Introduction of New Commission Member - Joseph Yetman 3. Updates to 2024 Fee Schedule VI. UNFINISHED BUSINESS 4. Playground Update S. Discover Stillwater Photo Sign- Lowell Park 6. Old Athletic Field Skating Rink VII. DISCUSSION ITEMS (no packet materials) 7. Staff Updates 8. Commission Member Updates VIII. ADJOURN Next Meeting: December 18, 2023 at 7 p.m. 216 4th Street N, Stillwater, MN 55082 I� ] Ewa ter 651-430-8800 '' 1 www.stillwatermn.gov moo The Birthplace of Minnesota PARKS AND RECREATION COMMISSION MEETING MINUTES October 23, 2023 REGULAR MEETING 7:00 P.M. Chairman Macswain called the meeting to order at 7:00 p.m. Present: Chairman Macswain, Commissioners Larson, Lehmann, Quie, Councilmember Polehna Absent: Commissioners Haveles and Souter Staff: Parks Superintendent Rogness APPROVAL OF MINUTES Possible approval of minutes of September 25, 2023 meeting Motion by Commissioner Larson, seconded by Commissioner Quie, to approve the minutes of the September 25, 2023 meeting. All in favor. OPEN FORUM Stillwater Township resident Dianne Polasik, President of the Board of Valley Community Center, invited Commissioners to a community meeting November 9 at Community Thread. NEW BUSINESS Discover Stillwater Photo Sign - Lowell Park Parks Superintendent Rogness reviewed a request from Discover Stillwater for a sign permit for a freestanding frame style sign in Lowell Park near the Historic Lift Bridge. The sign would have the Discover Stillwater logo on the front and a small plaque indicating how to share on social media. Staff has minor concerns with maintenance, placement, and movement of the sign. However, if the Commission supports the approval of the sign, Public Works would be able to supply the necessary work needed to maintain it. Kelly Nygaard, President of Discover Stillwater, explained the purpose of the sign is to engage tourists by creating an "instagramable" moment and promote community events. The sign would be built by Matt Howe and Industrial Arts program at Stillwater Area High School. It would be easily moved and inspected every year. Creating a spot for photos is a trend within the industry and reduces the safety risk of visitors finding their own photo spot. The design presented is the one the board feels most comfortable with. According to State statute it must have the Discover Stillwater logo on it but other elements could be added. Chairman Macswain asked if Discover Stillwater would be open to handling all maintenance and movement of the sign, and if they would be open to a fixed location. Ms. Nygaard answered that they hope the sign can be placed on existing cement somewhere in Lowell Park. A fixed location would be fine; it would be up to events if they wish to move it, as Discover Stillwater does not have the capacity to move it. Parks and Recreation Commission Meeting October 23, 2023 Chairman Macswain recalled a previous branding discussion about park logos and signs. He questioned how this would work if other organizations want to do similar signs. Parks Superintendent Rogness stated that in 2021, the Heritage Preservation Commission (HPC) discussed a similar sign that was a cutout of the State of Minnesota. He said the HPC had some guidelines including dark in color, keep it away from the bridge, not in the middle of the park, consider the font, no illumination. He added that, per Community Development Director Gladhill, the City Attorney felt that it is not a matter the HPC needed to look into. Councilmember Polehna said he would prefer to have the sign there only for events, not continually. Ms. Nygaard replied the idea is to draw people all the time and not just for events. Commissioner Quie said he is troubled by the idea of having it there all the time. He asked if a smaller sign in Teddy Bear Park would be acceptable, and Ms. Nygaard said they could try that but the original idea was to have the bridge for a backdrop. Commissioner Lehmann stated one of the great things about Stillwater is that it doesn't feel touristy. Having the sign there all the time would give it a different feel. Commissioner Larson praised Discover Stillwater, but she feels the structure is somewhat of an eyesore that gets in the way of Stillwater's natural beauty. Chairman Macswain asked how vandalism and misuse online would be handled, and Ms. Nygaard replied the sign would be weather treated and vandalism would be removed; use of it in photos would depend on individuals' privacy settings and no one currently controls what is photographed in Stillwater. Commissioner Quie remarked it seems like it's on the drawing board and he is not ready to make a recommendation to proceed. He has no problem with the concept on occasion, but has a problem with having it there all the time. Commissioner Lehmann said she is not opposed but also does not think it is great. Commissioner Larson said she would love to see a mockup of what it would look like on all sides. She loves that it draws people to a certain safe location for a picture. Chairman Macswain said he loves the concept but struggles with where to draw the line with organizations and has more questions about how it would work. He asked if Mr. Rogness would work with Discover Stillwater on some possible fixed locations and the design, and Mr. Rogness agreed. He said the City has room to store it. Motion by Chair Macswain, seconded by Commissioner Lehmann, to recommend that Parks Superintendent Rogness develop a semi -permanent concept with Ms. Nygaard for future consideration by the HPC or the Parks and Recreation Commission. Motion passed 3-0-1 with Commissioner Quie abstaining. Mountain Biking at Brown's Creek Nature Preserve Ski Trails Mr. Rogness informed the Commission that staff has received multiple complaints about mountain bikers using the Brown's Creek Nature Preserve Ski Trails. The main concern is pedestrian safety and limited visibility when the grass is long. The City's web page states the trails are multi -use trails open to hikers and cross-country skiers and signs are installed at entrances that show "no motorized vehicles." Staff would like the Commission to discuss whether pedal bikes should be allowed to use the trail and whether further signage is needed. Page 2 of 4 Parks and Recreation Commission Meeting October 23, 2023 Commissioner Lehmann said she is pretty sure it's not the high school Mountain Bike Team, which has permission to ride on the trails north of the Brown's Creek Trail but that is not one of the places they like to ride for their practices. The high school team just won the sixth state championship in a row. Regardless of what happens here, she would like to discuss where mountain biking can be allowed. Commissioner Quie suggested a bike with a line through it could be added to the sign. An alternative would be signs that say "watch for mountain bikers." Commissioner Larson asked, does it hurt the trails? Is pedestrian safety is the only concern? She would prefer not to make it inaccessible to a certain group of people. Councilmember Polehna pointed out that shared trails work in Lake Elmo. He added that the side south of the railroad tracks does not allow bikes per the agreement with the State when the City purchased it. International Mountain Bike Association has signs that could be used. Chairman Macswain suggested starting by signing the intersections "caution, blind intersection ahead," and the Commission can revisit the issue in the spring. UNFINISHED BUSINESS Playground Update Mr. Rogness updated the Commission on the process of playground replacement. Postcards will go out to residents. So far there have been a couple calls, mostly wanting a larger structure and more climbing features. All ideas have been positive. DISCUSSION ITEMS Staff Updates Mr. Rogness stated the Art Festival and Harvest Fest went well. The Teddy Bear Park project was completed. He met with a contractor today about sand removal at Washington Square. A contractor will be hired to dig out the sand at Meadowlark Park. He showed pictures of the new surface put in at the dog park gates. He is getting bids on the dugout fence at Northland. Chair Macswain remarked the sand pile at the Old Athletic Field is being used for play, and Mr. Rogness said the contractor will be coming to get rid of the sand all at once. Chair Macswain said he would like to discuss expectations for the ice rink and Mr. Rogness agreed this should be discussed, as it is very difficult to put down ice. Commission Member Updates Commissioner Larson asked if the skateboard park concept has been tabled, and Councilmember Polehna said he doesn't think it's been tabled, there's just nobody pushing it. Chair Macswain noted candidates for the open Commission seat are being interviewed. Councilmember Polehna reported the grand opening of the plaza downtown will be May 18. Cub Foods may give the City $20,000 to help with the Christmas lights. The Twinkle Parade will be the first Saturday night in December. Trees are being planted at Millbrook Park. ADJOURNMENT Motion by Commissioner Quie, seconded by Commissioner Larson, to adjourn. All in favor. The meeting was adjourned at 8:09 p.m. Page 3 of 4 Parks and Recreation Commission Meeting October 23, 2023 Dan Macswain, Chair ATTEST: Chad Rogness, Parks Superintendent Page 4 of 4 �l Water T H E B I R T H P L A C E O F M I N N E S O TA DATE: November 27, 2023 TO: Parks and Recreation Commission FROM: Chad Rogness, Parks Superintendent SUBJECT: Discuss Potential Update to Events Fee Schedule BACKGROUND As the current fee schedule stands, there is no application fee or late fee for standard `events' that take place on public property. If an event meets certain criteria it goes from a standard `event' to a `special event', and if even more criteria are met the special event would get bumped to a `special event with contract'. Both `special events' and `special events with contract' require an application fee of $50 or $100 for the latter and both hold a $500 late fee if the application isn't turned in on time. Staff would like to suggest adding an application and late fee to standard `events'. The hope is that organizers would be more likely to submit their applications in by the deadline, which is 30 days prior to event. Additionally, as the current fee schedule stands, a standard event in Lowell park costs $0 to the organizer, whereas a resident using the Gazebo for a wedding ceremony would pay at minimum $100. Staff would like park reservation fees to apply to standard `events' as well. The commission should discuss whether or not they'd like to apply fees to standard events. ACTION REQUESTED The Parks and Recreation Commission should share their comments and feedback on the possibility of changing the fee schedule for standard `events'. If the Commission would like to make a recommendation to the City Council, a motion can be made to do so. Attachments: Proposed Event Fee Schedule Changes $150 5-6 $300 7-8 $400 9 + Yearly nuisance/false alarm fees* - Commercial $0 1-2 *False alarm fees based on calendaryear and per call basis $90 3-4 $180 5-6 $360 7-8 $425 9 + Lift Assists(non-injury) $0 1-2 year $100 3-4 year $200 5-6 year $400 7 + year Fire Personnel Fees (Services that do not fall under Events) Fire Department Personnel Overtime Rate - 3 hr. Minimum VII. PARK FEES (ffr tall that DO NOT fall , ,.deF Events) Fee Park Facilities (picnic shelters, gazebos, pergolas) $100 refundable damage deposit and $100/day reservation fee Ball fields (for tournaments) $150 refundable damage deposit and $300 reservation fee Preparation of Ball fields Lower Lily Lake field $20 ame Upper Lily Lake field or Public Works Field $15 ame Baseball & Softball $15/game except Lower Lily Lake field Lacrosse or Soccer $20/application Football $25/application Park Open Space $100 refundable damage deposit and $50/day reservation fee Pioneer Park Bandshell & Lowell Park Amphitheater $100 refundable damage deposit All groups, including not -for -profit and educational institutions must and $125/day reservation fee pay to use the bandshell and amphitheater Teddy Bear Park Building Rates - A $100 refundable damage deposit per floor plus the following: Mon-Thurs Fri -Sun First 3 hrs. (1st floor) $80 First 3 hrs. (1st floor) $160 Add'1 hour (1st floor) $25 Add'1 hour (1st floor) $45 First 3 hrs. (2nd floor) $60 First 3 hrs. (2nd floor) $125 Add'1 hour (2nd floor) $15 Add'1 hour (2nd floor) $35 Events & Special Events Event Application Fee $-0- $25 Special Event Application Fee $50 Special Event with Contract Application Fee $100 Application Late Fee $75 for events $500 for special events + Event Fees (Defined): *Per Day includes each day of event. Separate load -in day fee of $500/day will apply. Event Uecial Event Special Event With Contract No event base fee required $500/day* base fee $500/day* base fee plus $1,000 but $100 refundable damage plus $1,000 security deposit — subject to negotiated deposit if using park + park security deposit contract provisions fees apply 2023 Fee Schedule Page 5 of 10 11/8/23 �l water ' H E BIRTHPLACE OF MINNESOTA DATE: November 27, 2023 TO: Parks and Recreation Commission FROM: Chad Rogness, Parks Superintendent SUBJECT: Replacement Playgrounds for 2024 BACKGROUND The City of Stillwater has budgeted $150,000 for the replacement of 2 playground structures in 2024 (Lily Lake and Staples Park). The existing playground structure at Lily Lake Park was installed in 2004, with the swings in 1999, Staples Park was installed in 2000. The average useful life of a playground structure is around 15-20 years old, depending on how much usage it gets. Also, most playground equipment warranties end after 15 years and finding replacement parts gets very difficult and costly. The City also plans to make improvements for accessibility when upgrading or replacing play structures. This will include accessible walks/trails and engineered wood fiber (mulch), which is also ADA accessible. In addition to the proposed playground replacements, the community, as well as staff, would like to move the playground location at Staples Park to the Southwest section of the park. This would provide a more inviting atmosphere, and would be more easily accessible to the children of families working at the Community Garden. Staff would also like to add an ADA compliant swing to the design, as requested by family who frequents the park. At the September 2023 Parks and Recreation Commission meeting, the Commission recommended to City staff to adopt the new "Playground Replacement Process" timeline. Three options for each park have been posted publicly since September. The feedback from the community has been limited, but very consistent. However, St. Croix Recreation has informed us of an anticipated 5% increase of price taking affect December 15, 2023. RECOMMENDATION Staff is recommending that the City expedite the approval process moving forward with the attached proposals for playground replacements with Burke playground equipment from St. Croix Recreation. Staff also recommends the changing of location of the playground at Staples Park. ACTION REQUESTED If the Parks and Recreation Commission agrees with the staff recommendation, they should vote to recommend to City Council for the approval of the attached playground replacement proposals for 2024, which are under state contract. Attachments: Lily Lake and Staples Park Replacement Playground Proposal Designs City of Stillwater Lily Lake Park Proposal # 100-174798-1 September 22, 2023 Presented by St. Croix Recreation Fun Playgrounds Inc. Burke( Design Summary St. Croix Recreation Fun Playgrounds Inc. is very pleased to present this Proposal for consideration for the Lily Lake Park located in Stillwater. BCI Burke Company, LLC has been providing recreational playground equipment for over 90 years and has developed the right mix of world -class capabilities to meet the initial and continuing needs of City of Stillwater. We believe our proposal will meet or exceed your project's requirements and will deliver the greatest value to you. The following is a summary of some of the key elements of our Proposal: • Project Name: • Project Number: • User Capacity: • Age Groups: • Dimensions: • Designer Name: Lily Lake Park 100-174798-1 69 Ages 2-5 years, 5-12 years 56' 0" x 72' 6" Parker Schmitz St. Croix Recreation Fun Playgrounds Inc. has developed a custom playground configuration based on the requirements as they have been presented for the Lily Lake Park playground project. Our custom design will provide a safe and affordable playground environment that is aesthetically pleasing, full of fun for all users and uniquely satisfies your specific requirements. In addition, proposal # 100-174798-1 has been designed with a focus on safety, and is fully compliant with ASTM F1487 and CPSC playground safety standards. We invite you to review this proposal for the Lily Lake Park playground project and to contact us with any questions that you may have. Thank you in advance for giving us the opportunity to make this project a success. 0 Cn O7 D m m X Z co Z � . y v � (D rt Cf) � 0 to n � W N Z C CD 0 O � C � y d r r n O DO 0 x 0 p O C CD r (D N N z v, 'm Ui ' 00 Cf) a N W rn 0 co CD CD n 0 r o O CD x co 0 CD n N (D c0 of N N O O :3 TI C 7 v 0 0 EZ v � CO � n Cl) (D ((D 3 0- (D N N N CD N STONE BORDER PLUG STONE BORDER PLUG STONE BORDER PLUG IIIIII STONE BORDER END CAP 2-5 Only VOLLEYBALL COURT SHELTER AREA WITHIN BORDERS = 4.390 SO. FT. 5-12 Only 72'-6 1 /2" 5-12 Only SCALE IN FEET 0 5 10 zo LO INFORMATION MINIMUM FALL ZONE SURFACED WITH RESILIENT MATERIAL AREA 2921 SQ.FT. PERIMETER 407 FT. STRUCTURE SIZE 56'0"x72'6' STRUCTURE IS DESIGNED FOR CHILDREN AGES: ❑ 6-23 MONTH OLDS X 2-5 YEAR OLDS X 5-12 YEAR OLDS ❑ 13 + YEAR OLDS 0 Registeretl Registered [o I50 9001 to 15014001 J0�`LpI.PY EQUTpyfy AN CERTIFIED ASTM F1487 To veh t www.ris products iliwtio ipe—org The play components identified in this plan are IPEMA certified. The use and layout of these components conform to the requirements of ASTM F1487. To verity product certification, visit www.ipema.org The space requirements shown here are to ASTM standards. Requirements for other standards may be different. The use and layout of play components identified in this plan conform to the CPSC guidelines. U.S. CPSC recommends the separation of age groups in playground layouts. ADA ACCESSIBILITY GUIDELINE (ADAAG CONFORMANCE) WARNING! NUMBER OF PLAY EVENTS: 14 NUMBER OF ELEVATED PLAY EVENTS: 7 ACCESSIBLE SAFETY SURFACING MATERIAL IS REQUIRED BENEATH NUMBER OF ELEVATED PLAY EVENTS ACCESSIBLE BY RAMP: PROVIDED: 0 REQ'D: 0 AND AROUND THIS EQUIPMENT. NUMBER OF ELEVATED PLAY EVENTS ACCESSIBLE BY TRANSFER SYSTEM: PROVIDED: 5 NUMBER OF ELEVATED PLAY EVENTS ACCESSIBLE BY RAMP OR TRANSFER SYSTEM: REO'D: 4 FOR SLIDE FALL ZONE SURFACING AREA SEE CPSC's Handbook for NUMBER OF GROUND LEVEL PLAY EVENTS: PROVIDED: 7 REQ'D: 2 Public Playground Safety. NUMBER OF TYPES OF GROUND LEVEL PLAY EVENTS: PROVIDED: 6 REO'6. 2 PLATFORM HEIGHTS ARE IN INCHES ABOVE RESILIENT MATERIAL. Ci00 W c x (m 0 m tc tc r n WO O x 0 0 C a 0- 0r 'm An A co W 0) O f0 u i N O S FT 0 O m O z m z Z in m X m (n W 01 n 7 ((DD N z C n rn C to = N r vO Co N v (U ((DD Z (D (JT Sv 00 c/) N T 0 x X (D n 0 0 1 C 7 N O (Q O C Q � !n 0 � O (n (D 0) 3 0- (D N N N O N W r� STONE BORDER PLUG s -STONE ORDER PLUG STONE,BORDER PLUG v 11 I,�N STONE BORDER END CAP ITEM COMP. DESCRIPTION 1 046-0053 6fl STONEBORDER/2 DRIVE PIN 2 046-0054 PLUG 3 046-0055 END CAP 4 046-0153 BORDER RAMP W/STAKES 5 270-0009 8" CLOSURE PLATE, ELLIPSE 6 270-0120 EVOLUTION UNITARY ENCLOSU 7 270-0129 TRIANGLE PLATFORM 8 270-0130 SQUARE PLATFORM 9 270-0292 EVOLUTION CENTER MOUNT E 10 370-0008 WILD WEB ROPE CLIMBER 11 370-0171 TRANGO CLIMBER, CENTER M 121 370-0469 1 40" TRANSITION STAIR W/BARRI 13 370-0854 VERTO CLIMBER 1 14 370-0863 TREE BRANCH CLIMBER 56" 15 370-1581 SPINNER FIERCE CYCLONE 16 370-1608 OVISTEP LAUNCH PAD 17 370-1610 ATHLETIC ARCH OH 18 370-1659 TRANSFER STATION, HANDRAIL 19 470-0755 LUGE SLIDE, 48"-56" 20 470-0805 SLIDE HOOD, HIGH SIDE WALL 21 470-0827 VIPER S R 96 W/O HOOD 22 5W-0206 ZIPVENTURE 23 560-0526 SINGLE POD WALK 8"-16" 24 570-0394 PIPE WALL 25 570-0398 STEERING WHEEL ASSEMBLY 26 570-0557 COUNTER PANEL, BELOW PLAT 27 580-1364 LIL NOVO BEAN STEP C (D CD 0 O 7 m rD N O O N_ N O o m W � r- M < X y m z (D z rt N U 0 N Z C n (D C to vC) r O G u G) r CD v m m z � � v 0 N ^P ) x X (D n 0 0 7 C CD 7 (D N N O (D C- 0 O ((DD C N � � N 00 O w The protective surfacing for this design must accomodate the critical fall height. ICJ , _li � Ilili�l 1� • C (D 0 0 O 7 CD rD N O W N_ N O m C CD 0 U) O m n z m X m v 5 (D z C n CD C vC) r O G u O r CD v CD m Z � � v 00 07 N T ) 0 x X 0 0 0 7 C 7 N O (Q 0 v � O N c � n Burke. Proposal Prepared for. Chad Rogness Playgrounds Inc. City of Stillwater 216 4th St N. Stillwater Stillwater, MN 55082 Proposal # 100-174798-1 September 22, 2023 2023 Pricing Project Location: Lily Lake Park 1208 Greeley St S Stillwater, MN 55082 Proposal Prepared by: St. Croix Recreation Fun 1826 Tower Dr W Stillwater, MN 55082 Phone: Christopher Johnsen Phone: Fax: Component No. Description Qty User Cap Ext. User Cap Weight Ext. Weight 6' Stone Borders 046-0053 6ft STONEBORDER/2 DRIVE PINS 44 0 0 32 1,408 046-0054 PLUG 3 0 0 1 3 046-0055 END CAP 2 0 0 4 8 046-0153 BORDER RAMP W/STAKES 1 0 0 167 167 Burke Basics 550-0206 ZIPVENTURE 1 1 1 1,392 1,392 560-0526 SINGLE POD WALK 8"-16" 2 1 2 27 54 580-1364 LIL NOVO BEAN STEP 1 1 1 28 28 660-0101 INSTALL KIT, BURKE BASICS - P... 1 0 0 2 2 Intensity 370-0008 WILD WEB ROPE CLIMBER 1 6 6 77 77 370-1581 SPINNER, FIERCE CYCLONE 1 3 3 155 155 370-1608 OVISTEP LAUNCH PAD 2 1 2 10 20 370-1610 ATHLETIC ARCH OH 1 5 5 45 45 Nucleus 072-0500-124C 5" OD X 124" CAPPED POST 4 0 0 65 260 072-0500-132C 5" OD X 132" CAPPED POST 3 0 0 69 207 072-0500-144C 5" OD X 144" CAPPED POST 2 0 0 76 152 072-0500-148C 5" OD X 148" CAPPED POST 2 0 0 78 156 072-0500-172C 5" OD X 172" CAPPED POST 3 0 0 90 270 270-0009 8" CLOSURE PLATE, ELLIPSE 1 0 0 8 8 270-0120 EVOLUTION UNITARY ENCLOSURE 1 0 0 34 34 270-0129 TRIANGLE PLATFORM 3 2 6 48 144 270-0130 SQUARE PLATFORM 1 6 6 106 106 270-0292 EVOLUTION CENTER MOUNT ENCLOS... 1 0 0 40 40 370-0171 TRANGO CLIMBER, CENTER MOUNT ... 1 5 5 33 33 370-0469 40" TRANSITION STAIR W/BARRIE... 1 4 4 279 279 370-0854 VERTO CLIMBER 1 1 1 1 35 35 370-0863 TREE BRANCH CLIMBER 56" 1 2 2 25 25 370-1659 TRANSFER STATION, HANDRAIL 48" 2 6 12 210 420 470-0755 LUGE SLIDE, 48"-56" 1 4 4 198 198 470-0805 SLIDE HOOD, HIGH SIDE WALL 1 0 0 32 32 470-0827 VIPER S R 96 W/O HOOD 1 4 4 216 216 570-0394 PIPE WALL 3 0 0 36 108 Proposal # 100-174798-1 Burke. September 22, 2023 2023 Pricing 570-0398 STEERING WHEEL ASSEMBLY 1 1 1 7 7 570-0557 COUNTER PANEL, BELOW PLATFORM 1 4 4 37 37 600-0104 NPPS SUPERVISION SAFETY KIT 1 0 0 3 3 660-0103 MAINTENANCE KIT, STRUCTURE 1 0 0 7 7 660-0104 INSTALLATION KIT, STRUCTURE 1 0 0 5 5 Total User Capacity: 69 Total Weight: 6,141 lbs. Information is relative to the Sep 22 2023 4:35AM database. Special Notes: Prices do not include freight, unloading, material storage, site excavation/preparation, removal of existing equipment, removal of excess soil from footing holes, site security, safety surfacing, installation, or sales tax (if applicable). Prices are based on standard colors per CURRENT YEAR BCI Burke Catalog. Custom colors, where available, would be an extra charge. Pricing is valid for 30 days from the date of this proposal. Proposal # 100-174798-1 Burke. September 22, 2023 2023 Pricing Selected Color List Color Group Color Phase 1 Platform Brown Accessory Redwood Kore Konnect Charcoal Post Charcoal 1 Color Extruded/Flat Orange Rotomolded Granite 2 Color Extruded/Flat (outer) Olive 2 Color Extruded/Flat (inner) Black Phase 2 Platform Brown Accessory Redwood Rotomolded Granite Kore Konnect Charcoal Post Charcoal 1 Color Extruded/Flat Orange 2 Color Extruded/Flat (outer) Olive 2 Color Extruded/Flat (inner) Black Phase 3 Accessory Redwood Platform Brown 1 Color Extruded/Flat Orange Post Charcoal City of Stillwater Staples Park Proposal # 100-174653-1 September 22, 2023 Presented by St. Croix Recreation Fun Playgrounds Inc. IurKe Design Summary St. Croix Recreation Fun Playgrounds Inc. is very pleased to present this Proposal for consideration for the Staples Park located in Stillwater. BCI Burke Company, LLC has been providing recreational playground equipment for over 90 years and has developed the right mix of world -class capabilities to meet the initial and continuing needs of City of Stillwater. We believe our proposal will meet or exceed your project's requirements and will deliver the greatest value to you. The following is a summary of some of the key elements of our Proposal: • Project Name: • Project Number: • User Capacity: • Age Groups: • Dimensions: • Designer Name: Staples Park 100-174653-1 75 Ages 2-5 years, 5-12 years 38'4"x95' 11" Pa Der Vang St. Croix Recreation Fun Playgrounds Inc. has developed a custom playground configuration based on the requirements as they have been presented for the Staples Park playground project. Our custom design will provide a safe and affordable playground environment that is aesthetically pleasing, full of fun for all users and uniquely satisfies your specific requirements. In addition, proposal # 100-174653-1 has been designed with a focus on safety, and is fully compliant with ASTM F1487 and CPSC playground safety standards. We invite you to review this proposal for the Staples Park playground project and to contact us with any questions that you may have. Thank you in advance for giving us the opportunity to make this project a success. p Cn cn D m m X m z Cn < Z 00 v � (D �r Q G N N_ Q co m Z c 0 O � o 3 y v r r n O 0 ID O C/) 3 — W a CL (A C N z cn o 0 cn U S 0 N W 91 0 m �+ CD n 3 0 O O 'm X n s (D v N .-f O O. TI C 7 v o cn 00 U7 N W � n Cl) (D ((D 3 0- N N N CD N W N M ao (y) 2-5 Only 5-12 Only \ B7 30 N073 3N015 - 95'-10 1 /2" ADA ACCESSIBILITY GUIDELINE (ADAAG CONFORMANCE) NUMBER OF PLAY EVENTS: 15 NUMBER OF ELEVATED PLAY EVENTS: 3 NUMBER OF ELEVATED PLAY EVENTS ACCESSIBLE BY RAMP: PROVIDED: 0 NUMBER OF ELEVATED PLAY EVENTS ACCESSIBLE BY TRANSFER SYSTEM: PROVIDED: 2 NUMBER OF ELEVATED PLAY EVENTS ACCESSIBLE BY RAMP OR TRANSFER SYSTEM: NUMBER OF GROUND LEVEL PLAY EVENTS: PROVIDED: 12 NUMBER OF TYPES OF GROUND LEVEL PLAY EVENTS: PROVIDED SCALE IN FEET 0 5 10 I T�� 5-12 Only INFORMATION MINIMUM FALL ZONE SURFACED WITH RESILIENT MATERIAL AREA 2385 SQ.FT. PERIMETER 396 FT. STRUCTURE SIZE 38' 4" x 95' 11 " STRUCTURE IS DESIGNED FOR CHILDREN AGES: ❑ 6-23 MONTH OLDS X 2-5 YEAR OLDS X 5-12 YEAR OLDS ❑ 13 + YEAR OLDS 0 Registeretl Registered [o I50 9001 to 15014001 J0�`LpI.PY EQUTpyfy CERTIFIED ASTM F1487 To veris products iliwtion, h t www.ipe—org The play components identified in this plan are IPEMA certified. The use and layout of these components conform to the requirements of ASTM F1487. To verity product certification, visit www.ipema.org The space requirements shown here are to ASTM standards. Requirements for other standards may be different. The use and layout of play components identified in this plan conform to the CPSC guidelines. U.S. CPSC recommends the separation of age groups in playground layouts. WARNING! ACCESSIBLE SAFETY SURFACING MATERIAL IS REQUIRED BENEATH REQ'o- 0 AND AROUND THIS EQUIPMENT. RFOI 2 FOR SLIDE FALL ZONE SURFACING AREA SEE CPSC's Handbook for REO'D: 1 Public Playground Safety. REO'6. 1 PLATFORM HEIGHTS ARE IN INCHES ABOVE RESILIENT MATERIAL W n m C m n O 3 m r r n O 07 O x w T O 0 a o. c 0 0 0 0) 7 co co w rn 0 m CD CD v 0 O CD CD w N_ f0 N N O T v (D Z Ui ol C) N 0 0 m 0 Z m Z Z in m X m Cn W Sv m n 7 N N Z !_ n N C to W (7 0 x X N n 0 0 1 C 0 C7 (Q O O -4 c -rl Q 0 0) U1 N W � � Cd Cl) (D 0 3 0- 0 N N N O N W ITEM COMP. DESCRIPTION 1 046-0053 6fl STONEBORDER/2 DRIVE PIN 2 046-0054 PLUG 3 046-0055 END CAP 4 046-0153 BORDER RAMP W/STAKES 5 270-0001 OFFSET ENCLOSURE 6 270-0112 UNITARY ENCLOSURE 7 270-0129 TRIANGLE PLATFORM 8 370-0469 40" TRANSITION STAIR W/BARRI 9 370-0871 TREE BRANCH CLIMBER W' 10 370-1584 APEX WAVE CLIMBER 11 370-1608 OVISTEP LAUNCH PAD 12 370-1651 TRANGO CLIMBER, POST TO PC 13 370-1659 TRANSFER STATION, HANDRAIL 14 370-1678 90 DEG HORIZONTAL LADDER, 15 370-1718 TAKTIKS BOW CLIMBER 16 470-0758 VELO XL SLIDE 88"-9T W/O HOC 17 470-0804 SLIDE HOOD, LOW SIDE WALL 18 550-0100 TOT SEAT, T & 8' PAIR, STD CFl 19 550-0112 BELT SEAT, 8' PAIR, STD CHAIN 20 550-0201 SINGLE POST SWING ASSEMBL 21 550-0202 SINGLE POST SWING ADD -ON 5' 22 560-0066 FS APPROACH CLIMBER, 3 POD 23 560-0526 SINGLE POD WALK 6"-16" 24 560-2589 COMET II 25 560 2718 LEVEL X LAUNCH n i T v c� z w Cn O 00 N CID m 0 O m Q0 N O N to N O Cn m x m v CD rt z C �i C W 1 xUi x x n CD v 0 7 C Cn 7 CD N _ N O C�Q 0- O O (MD � C N N O Q _ � � N W � O n W The protective surfacing for this design must accomodate the critical fall height. I n r v 0 cD v C CD m 0 O O m Q0 N O N_ O N N O FA O E m z T Burke. Proposal Prepared for. Chad Rogness Playgrounds Inc. City of Stillwater 216 4th St N. Stillwater Stillwater, MN 55082 Phone: Proposal # 100-174653-1 September 22, 2023 2023 Pricing Project Location: Staples Park 351 Wilkins St W Stillwater, MN 55082 Fax: Proposal Prepared by: St. Croix Recreation Fun 1826 Tower Dr W Stillwater, MN 55082 Phone: Christopher Johnsen Phone Fax: Component No. Description Qty User Cap Ext. User Cap Weight Ext. Weight Phase One Burke Basics 560-0066 FS APPROACH CLIMBER, 3 POD 1 3 3 60 60 560-0526 SINGLE POD WALK 8"-16" 2 1 2 27 54 Intensity 370-1584 APEX WAVE CLIMBER 1 8 8 185 185 370-1608 OVISTEP LAUNCH PAD 2 1 2 10 20 370-1678 90 DEG HORIZONTAL LADDER, NUC... 1 6 6 46 46 370-1718 TAKTIKS BOW CLIMBER 1 7 7 103 103 Nucleus 072-0500-124C 5" OD X 124" CAPPED POST 3 0 0 65 195 072-0500-136C 5" OD X 136" CAPPED POST 1 0 0 71 71 072-0500-140C 5" OD X 140" CAPPED POST 1 0 0 74 74 072-0500-148C 5" OD X 148" CAPPED POST 2 0 0 78 156 072-0500-164C 5" OD X 164" CAPPED POST 3 0 0 86 258 270-0001 OFFSET ENCLOSURE 2 0 0 30 60 270-0112 UNITARY ENCLOSURE 1 0 0 34 34 270-0129 TRIANGLE PLATFORM 3 2 6 48 144 370-0469 40" TRANSITION STAIR W/BARRIE... 1 4 4 279 279 370-0871 TREE BRANCH CLIMBER 88" 1 4 4 33 33 370-1651 TRANGO CLIMBER, POST TO POST 1 5 5 32 32 370-1659 TRANSFER STATION, HANDRAIL 48" 1 6 6 210 210 470-0758 VELO XL SLIDE, 88"-96" W/O HO... 1 2 2 134 134 470-0804 SLIDE HOOD, LOW SIDE WALL 1 0 0 32 32 600-0104 NPPS SUPERVISION SAFETY KIT 1 0 0 3 3 660-0103 MAINTENANCE KIT, STRUCTURE 1 0 0 7 7 660-0104 INSTALLATION KIT, STRUCTURE 1 0 0 5 5 Phase One User Capacity: 55 Phase One Weight: 2,195 lbs. Phase Two Proposal # 100-174653-1 Burke. September 22, 2023 2023 Pricing Burke Basics 560-2718 LEVEL X LAUNCH 1 10 10 817 817 660-0101 INSTALL KIT, BURKE BASICS - P... 1 0 0 2 2 Phase Two User Capacity: 10 Phase Two Weight: 819 lbs. Phase Three 6' Stone Borders 046-0053 6ft STONEBORDER/2 DRIVE PINS 44 0 0 32 1,408 046-0054 PLUG 3 0 0 1 3 046-0055 END CAP 1 0 0 4 4 046-0153 BORDER RAMP W/STAKES 1 0 0 167 167 Burke Basics 550-0100 TOT SEAT, 7' & 8' PAIR, STD ... 1 2 2 23 23 550-0112 BELT SEAT, 8' PAIR, STD CHAIN 1 2 2 20 20 550-0201 SINGLE POST SWING ASSEMBLY 5"... 1 0 0 220 220 550-0202 SINGLE POST SWING ADD -ON 5" OD 1 0 0 145 145 560-2589 COMET II 1 6 6 147 147 660-0101 INSTALL KIT, BURKE BASICS - P... 1 0 0 2 2 Phase Three User Capacity: 10 Phase Three Weight: 2,139 lbs. Total User Capacity: 75 Total Weight: 5,153 lbs. Information is relative to the Sep 22 2023 4:35AM database Special Notes: Prices do not include freight, unloading, material storage, site excavation/preparation, removal of existing equipment, removal of excess soil from footing holes, site security, safety surfacing, installation, or sales tax (if applicable). Prices are based on standard colors per CURRENT YEAR BCI Burke Catalog. Custom colors, where available, would be an extra charge. Pricing is valid for 30 days from the date of this proposal. Proposal # 100-174653-1 Burke. September 22, 2023 2023 Pricing Selected Color List Color Group Color Phase 1 Platform Brown Accessory Yellow Kore Konnect Sky Post Sky Rotomolded Red 1 Color Extruded/Flat Red 2 Color Extruded/Flat (outer) Yellow 2 Color Extruded/Flat (inner) Red Phase 2 Accessory Yellow 1 Color Extruded/Flat Red 2 Color Extruded/Flat (outer) Yellow 2 Color Extruded/Flat (inner) Red Rotomolded Red Post Sky Phase 3 Contemporary Swing Fittings Sky Accessory Yellow 1 Color Extruded/Flat Red �l Water T H E B I R T H P L A C E O F M I N N E S O TA DATE: November 27, 2023 TO: Parks and Recreation Commission FROM: Chad Rogness, Parks Superintendent SUBJECT: Discover Stillwater Photo Sign - Lowell Park (Updated) BACKGROUND Discover Stillwater is seeking approval of a Sign permit for a frame style sign. The project site is Lowell Park near the Historic Lift Bridge. The sign is free standing, with sturdy construction, and can be moved as needed for public works, events, etc. The frame would be weather treated, and the condition of the sign assessed each year for repair or removal by Discover Stillwater. Discover Stillwater would be partnering with students in the Industrial Arts program at Stillwater Area Schools, under the supervision of Instructor Matt Howe to fabricate the sign, helping students to refine their skills, and be engaged in the community. The sign would have the Discover Stillwater logo on the front, and not visible to the camera, on the back would have a small plaque indicating what hashtags to use to share. Social media and photography are massive drivers in tourism, which is a significant part of Stillwater's economy, this allows visitors and locals to have a fun, interactive photo opportunity. Staff met with Kelly Nygaard (Discover Stillwater), exploring possible locations for the sign as requested by the Commission. Ms. Nygaard has also supplied many different design options for the Selfie frame. DISCUSSION Staff would like the Commission to discuss the proposed locations and the design of the photo sign. ACTION REQUESTED The Parks and Recreation Commission should share their comments and feedback on the possibility of installing the sign apparatus. If the Commission would like to make a recommendation to the City Council, a motion can be made to do so. Attached: Proposed Photo Sign Locations, Design examples ti: • .s+� - Needs Slab -. :1B Needs Slab _ N' It . - TABLE MOUNTAIN, CAPE TOWN, SOUTH AFRICA. NTableMountain 13'SS62.2VS 18'2 .00"E �, W-T, 'ax � • iIascp' s:;> b' STATE PAR r Selfie Station 7k' OMNS—PlAW, Your NleMorrev ' jour Adwmtueev • roue (Darks y. Ponca State Park _—STATE RECREATION ARE Li- - •-i (�uur��Ari a 0 illwater THE BIR'HoLAL:E OF Nil NNF1,OIA DATE: November 27, 2023 TO: Parks and Recreation Commission FROM: Chad Rogness, Parks Superintendent SUBJECT: Old Athletic Field Ice -Skating Rink BACKGROUND During the October 23, 2023, the Commission indicated the needs for discussion on expectations of the ice-skating rink at the Old Athletic Field. The Old Athletic Field ice-skating rink is structured on 12-18" of sand, intended for a future volleyball court (which never existed). Due to the thick sand, staff struggles to establish suitable ice for skating and wastes gallons of water which seeps quickly through the sand. Last season, due to conditions, the City staff was unable to establish ice. However, in previous years, when suitable ice is obtained, the parks staff has noticed very little to no use of the skating area. The City of Stillwater Parks Staff maintains skating areas in the following locations: Northland Park (skating rink and free skate area), Old Athletic Field, and Lily Lake (on the Lake). Staff would like the Commission to discuss expectations for the ice-skating rinks, as well as the need. ACTION REQUESTED Based on the Commission's expectations, staff would like the Commission to give recommendations on how to proceed. If termination of the rink is considered, the Commission should pass a motion to stop winter ice-skating rink maintenance at the Old Athletic Field.