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HomeMy WebLinkAbout1979 PRC MINJanuary 3► 1979 A special meeting was called to order at 7:00 p.m. by Chairwoman Kluy. Present: Kluy, Hoffbeck, Eckberg, Sullivan, Thompson, and Mahoney. Also present: Nile Kriesel, Dick Blekum, Jim Fackler, and officers of the St. Croix Valley Hockey Association (Dick Shattuck, Tom Nelson, and Rod Skogen). Absent: Jahnke, Powell, and Burtzlaff. Hockey Association The Association discussed the policy as they understood it. They thought they had to give two weeks' or one month's notice when they were returning ice time. They also believed they turned in about 50 hours last year. They also brought numerous items and problems up concerning their booking of hours and decline in enrollment. After considerable heated discussion we tried to come to some compromise for next year. For now everyone will cooperate to sell as much of the 101 hours as possible. On February 15, 1979► we will again get together with the SCVHA and talk over this matter. Some suggestions for next year could possibly include booking time after the 15th of March. If there is not enough who need the time, maybe the arena could be closed by that date. The SCVHA will work to sell the hours. It was recommended that the motion to send a letter to the Council regarding the 101 hours that were 'returned to us be rescinded. We will discuss this more in the future. Meeting adjourned at 8:25 p.m. Respectfully submitted, �eannine Hoffbeck, Secretary January 25, 1979 The meeting was called to order at 7:35 by Chairwoman Linda Kluy. Present: Hoffbeck, Sullivan, Thompson, Powell, Kluy, and Fackler. Absent: Jahnke, Eckberg, Burtzlaff, and one council person. We discussed the salaries of the life uards and a motion was made by Thompson, seconded by Sullivan that salaries remain the same as last year(see March 1, 1978 minutes- The motion carried 5-0. Jim Fackler will advertise for lifeguards soon. Reports on Arena About 40 of the hours have been resold to the SCHA. There was also a discussion on the hockey game last week that was played by the high school. Rates at the arena were talked about and we tabled it until the next meeting. The meeting will be held at the City Hall on Monday, February 12, if that is possible. We will meet with the hockey association and the softball associations. Letters must be sent to these organizations. Ball Field Rates The item was tabled until the next meeting. The meeting was adjourned at 8t25. Respectfully submitted, T Jeannine Hoffbeck, Secretary February 12, 1979 The meeting was called to order at 7:10 by Chairwoman Kluy. Present: Powell, Thompson, Burtzlaff, Hoffbeck, Sullivan, Jahnke, Kluy, Harry Peterson, and Eckberg. Also present: Kriesel, Fackler, Blekum, representatives of the Slow Pitch, SCVHA, and Eastern Women's Softball Fees at the Lily Lake Complex Discussion was held on ice rates and other fees for the use of the facilities at Lily Lake. Should the arena pay for whole complex? Should other events support themselves? These and many other areas were covered. It was moved by Powell, seconded by Thompson, that a research of fees be looked into regarding fields, courts, ice time, and other reserved fees for the complex and its adjoining facilities. Jim and Dick will look into this and present it to the next meeting. The motion carried unanimously. The delegates of the organizations were asked if they have anysaggestions or comments on this matter: They will attend the next meeting. SCVHA Most of the ice time has been sold or will be sold in the near future. A contract will be issued to them next year. We will notify them of any rate changes that may be made in the upcoming meetings. Slow Pitch They would like some adjustment on the rate for the professional exhibition that was held last year. They want to.do this again this year but a new system of payment mustebe discussed. Croixwood Park Dick commented on the park and said that the tennis courts cannot be completed until warm weather because the final surface must be put on when warmer weather exists. A discussion was held on whether the field should be sodded or seeded. Our next meeting was set for Monday, March 5th, at 7:00 p.m. in the City Hall. The meeting adjourned at 8:40. Respectfully submitted, -Jeannine Hoffbeck, Secretary { January 3, 1979 A special meeting was called to order at 7:00 p.m. by Chairwoman Kluy. Present: Kluy, Hoffbeck, Eckberg, Sullivan, Thompson; and Mahoney. Also present: Nile Kriesel, Dick Blekum, Jim Fackler, and officers of the S . Croix Valley Hockey Association (Dick Shattuck, Tom Nels n, and Rod Skogen) . Absent: Jahnke, Powell, and Burtzlaff. Hockey Association The Association discussed the policy as they understood it. They thought they had to give two weeks' or one month's notice when they were returning ice time. They also believed they turned in about 50 hours last year. They also brought numerous items and problems up concerning their booking of hours and decline in enrollment. After considerable heated discussion we tried to come to some compromise for next year. For now everyone will cooperate to sell as much of the 101 hours as possible. On February 15, 1979, we will again get together with the SCVHA and talk over this matter. Some suggestions for next year could possibly include booking time after the 15th of March. If there is not enough who need the time, maybe the arena could be closed by that date. The SCVHA will work to sell the hours. It was recommended that the motion to send a letter to the Council regarding the 101 hours that were returned to us be rescinded. We will discuss this more in the future. Meeting adjourned at 8:25 p.m. Respectfully submitted, Li Jeannine Hoffbeck, Secretary January 25, 1979 The meeting was called to order at 7:35 by Chairwoman Linda Kluy. Present: Hoffbeck, Sullivan, Thompson, Powell, Kluy, and Fackler. Absent: Jahnke, Eckberg, Burtzlaff, and one council person. We discussed the salaries of the lifeguards and a motion was made by Thompson, seconded by Sullivan, that salaries remain the same as last year(see March 1, 1978 minutes) . The motion carried 5-0, Jim Fackler will adhrtise for lifeguards soon. Reports on Arena About 40 of the hours have been resold to the SCHA. There was also a discussion on the hockey game last week that was played by the high school. Rates at the arena were talked about and we tabled it until the next meeting. The meeting will be held at the City Hall on Monday, February 12, if that is possible. We will meet with the hockey association and the softball associations. Letters must be sent to these organizations. Ball Field Rates The item was tabled until the next meeting. The meeting was adjourned at 8125. Respectfully submitted, Jeannine Hoffbeck, Secretary February 12, 1979 The meetin= was cased to order at 7:10 by Chairwoman Kluy. Present: Powell, Thompson, burtzlaff, Hoffbeck, Sullivan, Jahnke, Kluy, Harry Peterson, and Eckberg. Also present: Kriesel, Fackler, Blekum, representatives of the Slow Pitch, SCVHA, and Eastern Women's Softball Fees at the Lily Lake Complex Discussion was held on ice rates and other fees for the use of the facilities at Lily Lake. Should the arena pay for whole complex? Should other events support themselves? These and many other areas were covered. It was moved by Powell, seconded by Thompson, that a research of fees be looked into regarding fields, courts, ice time, and other reserved fees for the complex and its adjoining facilities. Jim and Dick will look into this and present it to the next meeting. The motion carried unanimously. The delegates of the organizations were asked if they have any siggestions or comments on this matter. They will attend the next meeting. SCVHA Most of the ice time has been sold or will be sold in the near future. A contract will be issued to them next year. We will notify them of any rate changes that may be made in the upcoming meetings. Slow Pitch They would like some adjustment on the rate for the professional exhibition that was held last year. They want to do this again this year but a new system of payment must—be discussed. Croixwood Park Dick commented on the park and said that the tennis courts cannot be completed until warm weather because the final surface must be put on when warmer weather sexists. A discussion was held an whether the field shpild be sodded or seeded. Our next meeting was set for Monday, March 5th, at 7:00 p.m. in the City Hall. The meeting adjourned at 8:40. Respectfully submitted, of Hoffbeck , Secret..r.v RECREATION COMMISSION March 5 , 1979 . The meeting was called to order 'at 7 : 10 P . M. by the Acting Chairman, Dennis Sullivan. Present : Don Jahnke, Dennis Sullivan, Bill Burtzlaff, Jeannine Hoffbeck, Harry Peterson (left at 8 :40) , Bill Powell (left at 8 :40) , Glenn Thompson (arrived at 7 : 25) Absent : Linda Kluy, David Eckberg Also Present : Dick Blekum, Jim Fackler , Jerry Mannum (Girls ' Softball) , and Rod Skogen (Slow Pitch) ICE ARENA FEES It was recommended that the rates be increased to $37 . 50 for SCVHA and the High School and $47 . 50 for the others and the reduced rate of $30. 00 be eliminated. Motion made by Hoffbeck, seconded by Powell - motion carried unanimously. SOFTBALL On motion of Don Jahnke, seconded by Jeannine Hoffbeck that the rate be increased by $1 . 00 per time slot ($4. 00) and that we try to get four time slots a night. (motion carried) ) Ayes--5 Nays--- Powell and Thompson) TOURNAMENT The fee has been $75 . 00 for a Friday night, Saturday and Sunday tournament. On motion of Don Jahnke, seconded by Bill Burtlaff that the fee be set at $100 . 00 . (Motion carried - Bill Powell opposed) A discussion was held at Dan Brookman' s request that the fee be changed for a one night tournament . Last year he was charged $75 . 00 . On motion of Don Jahnke, seconded by Bill Burtlaff , that the fee be set at $50. 00 for a one night tournament . (motion carried - Powell opposed) TENNIS COURTS A discussion was held on this area - if reserved times are posted, there should not be as much trouble as has been experienced in the past . RECREATION COMMISSION March 5 , 1979 Page 2 HOCKEY Rod Skogen reported on a letter that the SCVHA sent to Mr. Knoche regarding the possible decision by the Surburban Conference to eliminate the arena for games . It is hoped that we can rectify the problems that the conference feels exists in our arena and others . A group composed of SCVHA, school board members , hockey coaches , and recreation commission will meet to discuss this problem. Jim Fackler will attend this meeting on behalf of the Commission. Meeting adjourned at 8 : 55 P . M. Jeannine Hoffbeck, Secretary JH: drs RECREATION COMMISSION August 23, 1979 After a tour of several parks in Croixwood, the meeting was called to order at 8:10 p.m. at the Parks Headquarters. Present: Peterson, Jahnke, Burtzlaff, Powell, Kluy, Hoffbeck, Fackler, and Blekum. Nile Kriesel was also present. Absent: Sullivan, Thompson, and Eckberg. Park Problems Dick Blekdm talked tout the park in Croixwood where there have been some problems with the kids in the neighborhood. (Northland and Croixwood Blvd. ) There is another play spot about 1 block away that could be developed so softball would be played there and no neighbors would be affected. There was a recommendation that we have a hearing with the abutting property owners in that area. Don Jahnke moved, seconded by Burtzlaff, that the people be notified and that a hearing be held. Motion carried unanimously. The meeting will (*) be on September 20th in the Council Chambers. A notice will be sent to the abutting neighbors and to the Gazette and mention that it is open to the public. Budgets Dick Blekum talked IDcut his budget for 1980 and Fackler explained his budget for the arena. The police reserve and parking problems at the arena were also discussed. Nile Kriesel explained some things on the revenue and expense of parks and arenas. He will meet with School District #834 next week. We need some help especially in the area of expenses at the arena. Jim Fackler will also attend this meeting. We must make others aware of the financial problems facing us as far as major repairs. Kolliner Park The greatest need here is for control and keeping this area up. If moneys are available, how will we use it and where'? The meeting adjourned at 10:05 p.m. Respectfully submitted, Jeannine Hoffbeck, Secretary (*) Due to the fact that the City Council Chambers were previously reserved by the Metro Council for a meeting , the Recreation Commission hearing date has been re-scheduled for September 13th September 13 , 1979 A special hearing of the people of Croixwood and concerned citizens was held in the City Hall and called to order at 7 : 30 P. M. by Chairwoman Linda Kluy . Present : Dennis Sullivan, William Powell , Jeannine Hoffbeck, Linda Kluy , Donald Jahnke , Bill Burtzlaff , Dick Blekum Absent : David Eckberg, Glenn Thompson, Harry Peterson PARK PROPERTY IN CROIXWOOD Mr . Paul , the individual who originally registered the complaint concerning the park property adjacent to his home talked briefly . He is concerned that someone may get hurt and the park may become an athletic field. The commission discussed the problem and also talked about another piece of park property one-half block away . The residents gave us their input also . The majority of the people in the area would like playground equipment to be put in the park to help alleviate the problem. Trees could also be planted this fall , allowing for the equipment to be put in later. The money for the equipment is not available now but sources will be pursued or residents will try to raise the money. The residents were assured the City will maintain the park \-- even if they purchase the playground equipment . Dick Blekum made three suggestions : 1 . Trees will be planted strategically , leaving room for playground equipment to serve children in a 4--12 bracket . 2. The field one-half block away on the west will have no develop- ment now. 3 . It is hoped this will move the older kids to the Croixwood Seventh Addition Park. Don Jahnke recommended we add one more suggestion : 4. A sign be put in the park stating there will be NO BALL PLAYING . A vote was taken of the people in attendance and they unanimously supported these suggestions . The tree planting should start in about three weeks if the weather holds out . The meeting was adjourned at 8 :47 P . M. Jeannine Hoffbeck, Secretary RECREATION COMMISSION November 29 , 1979 The meeting was called to order at 7 :10 P . M. by Chairwoman, Linda Kluy. Present : Bill Burtzlaff, Dennis Sullivan, Harry Peterson, Don Jahnke, Jeannine Hoffbeck, Linda Kluy, Glenn Thompson, Jim Fackler, Dick Blekum Absent : William Powell , David Eckberg Also Present : Al Liehr, Wayne Worth, Dan Stevens , Steve Sweetland, John O'Neal and Bob Karr of the SCVHA HOCKEY ASSOCIATION STEVE SWEETLAND of the SCVHA talked about some of their problems and requests : 1 . They would like to see more outdoor hockey rinks especially in the Croixwood and Staples Field areas . According to some estimates it would run about $2 , 600 to make the boards for each rink. They are trying to find a cheaper estimate from another lumber yard. The Commission had planned that the Croixwood Park would have a hockey rink but the money is not available now. Mr. Sweetland will apprach the Council next Tuesday regarding the matter. 2. Ice Scheduling Policy - they would like us to discuss the priority on ice time and come up with some dates or deadlines on this . It will mean that the Commission will have to meet and discuss this thoroughly. On motion of Harry Peterson, seconded by Dennis Sullivan, that the secretary communicate with Chisago City School District that the contract for the present season be kept but that next season some- thing different will have to be worked out. The priorities of the Commission will determine what has to be done. (Motion carried 6 to 1 - Nay vote by Glenn Thompson) . There will be a meeting held on December 13th at 7 : 00 P. M. The agenda will primarily be on priorities , rates and date limits for booking time at the arena. If time permits or at a later meeting, we will discuss the Kolliner Park. 3. The SCVHA also discussed some items need at the arena. The meeting adjourned at 9 : 00 P . M. Jeannine Hoffbeck, Secretary JH :ds RECREATION COMMISSION December 13 , 1979 The meeting was called to order at 7 : 35 P . M. in the Parks Head- quarters by Chairman Linda Kluy. Present : Linda Kluy, Bill Burtzlaff,Harry Peterson, Jeannine Hoffbeck, Dennis Sullivan, Dick Blekum, Jim Fackler Absent: David Eckberg, Bill Powell, Don Jahnke, Glenn Thompson SCHOOL DISTRICT NO. 834 Discussion was held concerning the cost of the arena and the lack of supplemental support from the school district. It was decided that a letter be sent to each School Board member and Mr. Miller stating our position. On motion made by Harry Peterson, seconded by Dennis Sullivan that a letter be sent to the School District containing the follow- ing items : (carried unanimously) 1. The school district' s intrusion into the time of the SCVHA. 2 . The necessary expenses incurred by the City at the arena due to the conference demands . 3. The priorities and rates given to the school district. 4. The importance of the arena to the Athletic Program. 5. Their lack of concern for supplemental support . PRACTICE TIME FOR DISTRICT NO. 834 Discussion was held regarding practice time for the high school team. The time was changed thus causing open time and an intrusion into SCVHA booked time. On motion of H. Peterson, seconded by W. Burtzlaff, that the practice time is not to go byond 5 : 30 P . M. for next year. Motion carried 5- 0. RATES FOR ARENA ICE TIME Mr. Fackler talked about costs and what was needed just to cover expenses . On motion of Dennis Sullivan, seconded by B . Burtzlaff, that rates be set at $47. 50 for everyone with no difference for prime or non-prime time. (motion carried 5 - 0) PRIORITIES Considerable discussion was held on this matter. On motion of H. Peterson, seconded by D. Sullivan, that we set up the following list of priorities : 1. St . paul South Suburban Conference Games for District 834 2. Non-conference games - not to exceed 30 hours per season. 3. Open skating and skating lessons . �,.. 4. District No. 834 - daily practice time to be completed by 5 : 30 P. M. 5. SCVHA 6. Outsiders - preference is given to previous patrons . RECREATION COMMISSION December 13 , 1979 Page 2 SPECIAL EVENTS The cost of special events will be to cover the minimum operating expenses . This does not include Varsity Games which pay the minimum rate and tax to cover expenses plus a 50/50 split of the profits . If there is a deficit, it is covered by the conference . BOOKING HOURS The deadline for the priorities is April 30th. PAYMENT - ICE TIME Fifty percent of the payment will be received by December 1st and the balance on February 1st . Previously most of them paid at the end of the season but the expenses to the City are incurred even before the season begins . On motion of H. Peterson, seconded by D. Sullivan that fifty percent of the payment for ice time be received by December 1st and the balance on February 1st . (motion passed 5 - 0) It was recommended that a letter be sent to SCVHA as well as School District No. 834 regarding rates and priorities . The meeting adjourned at 9 : 05 P . M. Jeannine Hoffbeck , Secretary MEMBERS ARE REMINDED TO CALL IF THEY CANNOT ATTEND MEETINGS . Phone: 612-439-6121 CITY OF STILLWATER On the Beautiful St. Croix �., 216 North Fourth Street MAYOR _ STILLWATER,MINNESOTA FINANCE DIRECTOR-COORDINATOR DAVID C.JUNKER 55082 NILE L. KRIESEL COUNCILMEN: ANNE MARIE BODLOVICK CITY CLERK HARRY D.PETERSON December 19 , 1979 DOROTHY R.SCHNELL ROGER PETERSON WILLIAM H. POWELL CITY ATTORNEY DAVID T. MAGNUSON The Recreation Commission of the City of Stillwater has voted to send a letter to each School Board member informing them of the operations and problems of the Lily Lake Arena. The arena was built at taxpayers ' expense for the benefit of the District No. 834 hockey program and the St . Croix Valley Hockey Association as well as the use by the general public . Booking time has been done on a priority basis . The School District has had first choice and the SCVHA second. They have also been given a reduced rate which is $10 . 00 cheaper than other schools and organ- izations have had to pay . At present the district is paying $37 . 50 per hour even though it costs the City more than $40 . 00 to operate each hour . The varsity games pay on a different scale. They pay the minimum which covers our expenses of the ticket taker , police , etc . and then the gate receipts are split 50-50. This year the School District chose to change its practice time from 3 : 00 to 3 :45 even though they had already booked the time. This leaves a 45 minute block of time open unless we could sell the time . They then extended the time at the end and thus cut into time already booked by the SCVHA. This did not set too well with the SCVHA. The use of home ice for games has allowed a greater number of fans to view the varsity and junior varsity games . The Suburban Conference has specified certain things that we needed to improve if games were to be played at our arena. These involved installation of plexi-glass , more bleachers , better crowd control , and adequate parking. Some of these have been done but some are still to be completed , when the money is available . If the additional bleachers are added (210 seats at a cost of about $7 , 100) , there is a possibility we may have to install another exit . December 19 , 1979 Page 2 We are also going to have to repaint the interior at a cost of about $42, 000. The cost of the installation of the plexi-glass was $15 , 000. The City maintains , manages , repairs , and improves the facilities at Lily Lake but cannot do so at a loss to the City . We realize the importance of the arena to the district hockey program. We hope that some financial donation can be realized by your group so that we can make the improvements . We also understand that the School District has given money to other cities for the use of recreational facilities . Thank you for your cooperation in this matter. Sincerely, Jeannine Hoffbeck, Secretary Recreation Commission JLH : ds Commission Members : Don Jahnke , Linda Kluy , Dave Eckberg , Dennis Sullivan , Jeannine Hoffbeck, Bill Powell , Harry Peterson, Bill Burtzlaff, Glenn Thompson