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Home My WebLink About2023-08-10 UC Packet1 ]Water T H E B I R T H P L A C E O F h1 I N N E ti 0 I A AGENDA UTILITIES COMMISSION MEETING AUGUST 10, 2023 8:00 AM ROLL CALL II. APPROVAL OF MINUTES 1. May 11, 2023 Utilities Commission Meeting Minutes III. OPEN FORUM — the open forum allows the public to address the commission on subjects which are not apart of the meeting. Commission may take action, reply, or give direction to staff. Please limityour comments to 5 minutes or less. IV. NEW BUSINESS V. DIRECTOR/SUPERINTENDENT UPDATE 1. White Bear Lake Work Group 2. White Bear Lake Mitigation Update - no packet materials 3. Construction Project Update 4. Water Efficiency Rebate Update S. Monthly Gallons Pumped VI. COMMISSIONER ITEMS VII. ADJOURN 6. Next meeting date is September 14, 2023 (499ateir THE NIATNYLALE Of MINN EIOTA UTILITIES COMMISSION MEETING May 11, 2023 8:00 A.M. Utilities Superintendent Benson called the meeting to order at 8:00 a.m. Present: Chairman Speedling, Commissioners Hudak, Hutter, Jensen and Whitcomb, Councilmember Polehna Absent: None Staff: Utilities Superintendent Benson APPROVAL OF MINUTES Possible approval of minutes of February 9.2023 meeting Motion by Chairman Speedling, seconded by Commissioner Whitcomb, to approve the minutes of the February 9, 2023 meeting. All in favor. OPEN FORUM There were no public comments. NEW BUSINESS Appoint Chair & Vice Chair Motion by Commissioner Whitcomb, seconded by Commissioner Hutter, to keep Speedling as Chair and Hudak as Vice Chair. All in favor. UNFINISHED BUSINESS There was no unfinished business. DIRECTOR/SUPERINTENDENT UPDATE Utilities Superintendent Benson gave an update on the following projects. Midoaks Lift Station The existing lift station is a wet well/dry well and will be replaced with a submersible pump. Yesterday they were able to hook up the bypass. Today they will start removing the equipment in the dry well. Aiple Lift Station Generator Replacement This was completed in December 2022. Downtown Manhole Rehabilitation Project Update The project should eliminate I/I in sanitary manholes from Elm Street to Aiple Lift Station (30 total). The contract was awarded and work should be completed in 2023. Lily Lake Sewer Lining Project This project will eliminate flow from Lily Lake from entering sanitary sewer. The pipe is located on north side of Lily Lake, in the backyards of four properties. Staff is working on correcting easements prior to commencement of work. Utilities Commission Meeting May 11, 2023 Hydrant Painting This is the third year of a four-year project to paint all hydrants in the City. The 2023 project will focus on the north and west parts of the City (365 total hydrants). Fluoride Pumps New fluoride pumps for the wellhouse have been received, installed and calibrated. Telemetry Upgrades ades Staff is looking to add security measures to entry doors using through the SCADA system. Staff is working with vendors on quotes. Well house repairs The contract has been awarded for building improvements for Wellhouses 6, 8, and 12. Lily Lake Tower Pressure Reducing Valve TKDA was selected to complete plans and specifications. Work should be completed in 2023. Sanitary Sewer Lining - Main Street Stairs The project was awarded and work should be completed in 2023. Water Main Inventory Replacement Program Staff is working with TKDA to set up a plan. Commissioner Hudak noted that since his water lines were changed to copper, he has had to change the humidifier panels on his furnace much more frequently. He learned that the old galvanized pipes pulled the calcium carbonate out of the water but the new copper lines do not. Water Tower Painting Project Staff is looking at repainting the Tower Drive Water Tower in 2024. Its elevation controls the pumps, so they are working on a plan to control the system off of pressure instead, when the tower is out of service. It was last painted in 2002. PFO'S Update Information was sent to WCCO after they contacted the Minnesota Department of health (MDH) looking for results of PFO tests. The EPA changed the PFO measurement from parts per billion to parts per trillion. Once they lowered the threshold, more is being found. For now, those two wells (6 and 10) have been turned off and they are run only as needed. The City will work with the Department of Health and TKDA on how to handle the issue. It will be three years before it becomes law establishing allowable levels. Right now it is more "guidance." The Department of Health has also noted the fact that water from the two wells is being blended in with all the other wells. That will have to be taken into consideration. Commissioners want to ensure the City has a spokesperson ready to speak to media, if needed, to assure residents the City water is safe. Mr. Benson said City Administrator Kohlmann is aware of the issue. Lead Service Line Inventory Mr. Benson noted that all Public Water Systems must complete and submit this inventory to the State by October 2024. Staff will be talking with TKDA to accomplish this. The City is down to about 100 galvanized lines throughout the City. There are still a few lead gooseneck connections. Portable Generator Page 2 of 2 Utilities Commission Meeting May 12, 2023 A new portable generator for the pump house at Olive Street has been delivered and is being stored at the shop. It will eventually be set up at the Olive Street well house. Rutherford Lift Station Pump Replacement Bids were received and equipment is awaiting installation. The project was put on hold during the flood. New Projects Projects for 2024 are: Tower Drive Water Tower painting, Maryknoll Lift Station replacement, and hydrant painting. Gallons Pumped Mr. Benson gave a report on gallons pumped and Commissioner Hudak noted 2023 is the lowest year in about seven years so far. COMMISSIONER ITEMS Mr. Benson reminded the Commission of the June 12 Board and Commission Training. Commissioner Hudak commented he has talked with many of his hydrogeology friends about the White Bear Lake lawsuit and they have all shook their heads in disgust that Stillwater is even in the lawsuit. It seems more politically driven than science driven. ADJOURNMENT Motion by Chairman Speedling, seconded by Commissioner Hudak, to adjourn. All in favor. The meeting was adjourned at 8:46 a.m. The next meeting date is June 8, 2023. ATTEST: Shawn Sanders, Public Works Director Steve Speedling, Chair Page 3 of 3 Shawn Sanders From: Skally, Shannon <Shannon.Skally@metc.state.mn.us> Sent: Friday, August 4, 2023 8:40 AM To: Bob Goebel; BBear; Chris Volkers; Craig Schlichting; Dave Duffey; David Weum; Jason Moeckel; John Oswald; Kevin Kress; Kevin Watson; Lisa McGinn; Mary Van Milligen; Michael Grochala; Morgan Dawley; Pat Christopherson; Shea, Patrick (CI-StPaul); Kauppi, Paul; Shawn Sanders; Tom Wesolowski; Kristina Handt; Wulff, Wendy; Ron.Ritchie; Joe Kohlmann; Crawford, Lindy; Jason Hostetter Cc: Sventek, Judy; Paske, Sam; Johnson, Greg Subject: White Bear Lake Work Group [CAUTION] *** This email originated from outside the organization. *** Do not click links or open attachments unless you recognize the sender and know the content is safe. Good morning, In conjunction with the individual meetings with each representative for this work group over the next few weeks, we wanted to also provide the legislation for your reference. Here is a direct link to the legislation https://www.revisor.mn.gov/laws/2023/0/Session+Law/Chapter/60/ The portion applicable to this project is found in Section 5f: (f) $2 000 000 the first year is to develop a comprehensive plan to ensure communities in the White Bear Lake area have access to sufficient safe drinking water to allow for municipal growth while simultaneously ensuring the sustainability of surface water and groundwater resources to supply the needs of future generations. The Metropolitan Council must establish a work group consisting of the commissioners of natural resources health and the Pollution Control Agency or their designees and representatives from the Metropolitan Area Water Supply Advisory Committee: the St. Paul Regional Water Services; the cities of Stillwater, Mahtomedi, Hugo Lake Elmo Lino Lakes North St. Paul Oakdale. Vadnais Heights. Shoreview, Woodbury, New Brighton, North Oaks, and White Bear Lake,• and the town of White Bear to advise the council in developing the comprehensive plan. This is a onetime ��ropriation and is available until June 30, 2027. The comprehensive plan must: (1) evaluate methods for conserving and recharging groundwater in the area, including_ (i) converting water supplies that are groundwater dependent to total or partial supplies from surface water sources: (ii) reusing water, including water discharged from contaminated wells; (iii)projects designed to increase groundwater recharge; and (iv) other methods for reducing groundwater use; (2) based on the evaluation conducted under clause (1) determine which existing_ groundwater supply wells, if converted to surface water sources would be most effective and efficient in ensuring future water sustainability in the area, (3) identify a long-term plan for converting groundwater supply wells identified in clause (2) to surface water sources, including recommendations on water supply governance and concept -level engineering that addresses preliminary design considerations including supply source treatment distribution operation and financing needed to complete any changes to water supply infrastructure; (4) include anypolicyand funding recommendations for converting groundwater supply wells to surface water sources, recommendations for treating and reusing wastewater, and any other recommendations for additional measures that reduce groundwater use promote water reuse, and increase groundwater recharge; (5) include any policy and funding recommendations for local wastewater treatment and recharge; and (6) be submitted to the chairs and ranking minority members of the house of representatives and senate committees and divisions with jurisdiction over environment and natural resources finance and policy y June 30, 2027. Thanks and have a great weekend, Shannon Shannon Skally Pronouns: she/her/hers Program Technical Specialist, Water Resources , Planning Environmental Services, Metropolitan Council 390 Robert Street North, Saint Paul, MN 55101 P 651-602-1011 metrocouncil.org I facebook I twitter 1 Wa ter THE BIRTHPLACE OF MINNESOTA MEMORANDUM To: Utility Commission Members From: Shawn Sanders, Director of Public Works Date: August 7, 2023 Subject: Update of Utility Projects in the City Background The following is a list of utility construction projects in the City of Stillwater. Projects on the list will be updated to the commission and new projects added as they are made aware to the City. City Utility Projects (2023) • Mid Oaks Lift Station - Scope includes replacing the Lift Station at Mid Oaks. The existing lift station is a wet well/dry well and would be replaced with a submersible pump. Work is completed • Aiple Lift Station Generator Replacement. Project replaces 60-year-old generator. New generator installed in December 2022 • Downtown Manhole Rehabilitation Project. Project looks to eliminate 1/1 in sanitary manholes from Elm Street to Aiple Lift Station (30 Total). Construction began August 7th • Portable Generator. New portable generator for the pump house at Olive Street. Generator has been delivered and is being stored at the shop. • Rutherford Lift Station Pump Replacement. Bids received, awaiting installation. • Transfer Switch/ Generator Hook-up for Olive Street. Add a transfer switch at the pump house to allow for connection for a portable generator. Transfer Switch/ Generator Hook-up in stalled waiting to test under load. • Hydrant Painting. Third year of four-year project to paint all hydrants in the City. 2023 project to focus on the north and west parts of the City. (365 total hydrants). Project awarded. Work to begin 3rd week in August. • Fluoride Pumps. New fluoride pumps for Wellhouse. Pumps have been received, installed and calibrated. Work Completed. • Telemetry Upgrades. Staff is looking to add security measures to entry doors using through the SCADA system. Staff is working with vendors on quotes. • Lily Lake Tower Pressure Reducing Valve. TKDA selected to complete plans and specifications. Project awarded. Construction began August 7th. • Sanitary Sewer Lining main street stairs. Lining Project awarded. Work Completed in June • Water Main Inventory Replacement Program. Working with TKDA on setting up a plan. • Water Tower Painting. Working with TKDA on a plan for running Distribution System on pressure while tower is out of service. Plan on painting tower in 2024. • PFO'S Update. Information was sent to WCCO after they contacted the Minnesota Department of health (MDH). Meeting with TKDA ways to mitigate. • Lead Service Line Inventory. All Public Water Systems must complete and submit to the State by October 2024, will be talking with TKDA. New Projects for 2024. 1. Tower Drive Water Tower Painting 2. Mary Knoll Lift Station Replacement. 3. Hydrant Painting (Year 4 of 4) 4. Garage planned for Olive Street well house WATER EFFICIENCY REBATE TOTAL AMOUNT OF GRANT 2022 3rd Qtr 4th Qtr 2023 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr applications 18 15 28 42 Total 103 $30,000 rebate amount $3,059 $2,464 $4,788 $6,698 $17,009 January February March April May June July August September October November December Million Gallons Pumped 2016 2017 2018 2019 2020 2021 2022 2023 Monthly Totals Monthly Totals Monthly Totals Monthly Totals Monthly Totals Monthly Totals Monthly Totals Monthly Totals 45271 47827 54174 47578 43126 44488 43203 40179 42187 42360 50969 42335 41409 39016 39417 37754 44082 43799 55676 47276 43148 41908 41176 39817 484841 45235 52580 45808 44003 41587 412481 40316 65753 56415 77250 57949 61400 66124 55346 66143 82031 84085 77502 78308 74342 112800 91793 120461 99063 93342 89533 78536 81984 110149 111197 101462 78478 75439 99896 78626 87645 93628 89626 56973 74893 67085 61054 71455 64168 87366 46825 49115 48481 50054 52576 49781 59028 401351 41620 43112 43786 41754 40311 37840 492301 52404 46710 44426 42857 41322 40569 Total 698512 706534 762968 675736 685699 745282 737809 446132 Jan -Jul 426871 413063 457684 397790 389412 456072 423380 DNR Permited Amount 865,000,000 MGY