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Home My WebLink About2023-06-26 PRC Packet Stillwater Parks and Recreation Commission meetings are streamed live on the city website and available to view on Channel 16. Public can participate in the meeting by attending in person at City Hall. AGENDA PARKS AND RECREATION COMMISSION June 26, 2023 @ 7 PM I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES 1. May 22, 2023 Parks and Recreation Commission Meeting Minutes IV. OPEN FORUM – the open forum allows the public to address the commission on subjects which are not a part of the meeting. Commission may take action, reply, or give direction to staff. Please limit your comments to 5 minutes or less. V. NEW BUSINESS 2. 2024-2028 Capital Improvement Plan VI. UNFINISHED BUSINESS VII. DISCUSSION ITEMS 3. Staff Updates (no packet materials) 4. Commission Member Updates (no packet materials) 5. Other Business a. August Meeting—Parks Tour? VIII. ADJOURN Next Meeting: July 24, 2023 at 7 p.m. 216 4th Street N, Stillwater, MN 55082 651-430-8800 | www.stillwatermn.gov PARKS AND RECREATION COMMISSION MEETING MINUTES May 22, 2023 REGULAR MEETING 7:00 P.M. Chairwoman Johnson called the meeting to order at 7:00 p.m. Present: Chair Johnson, Commissioners Haveles, Larson, Lehmann, Macswain, Councilmember Polehna Absent: Commissioners Quie, and Souter Staff: Parks Superintendent Grode APPROVAL OF MINUTES Possible approval of minutes of April 24, 2023 meeting Motion by Commissioner Macswain, seconded by Commissioner Haveles, to approve the minutes of the April 24, 2023 meeting. All in favor. ELECTION OF OFFICERS Motion by Commissioner Lehmann, seconded by Commissioner Larson for Pam Johnson to remain Chair for the next year. All in favor. Motion by Commissioner Larson, seconded by Commissioner Lehmann to nominate Commissioner Macswain for Vice Chair. All in favor. OPEN FORUM There were no public comments. NEW BUSINESS New Heights School North Hill Inclusive Playground Request Tom Kearney, Principal of New Heights Charter School, started seeking a partnership with the City to help build a new all-inclusive playground back in 2020 and is back for the sixth time to follow up. Currently the playground build is projected to cost between $200,000 and $450,000 and the school has lined up some donations/partnerships from local organizations. Chair Johnson asked what percentage the City contributed to the current playground (built in 2000) that is to be replaced, Principal Kearney thought he recalled somewhere around 40- 60%. Christie Hogan, who is on staff at the school, talked about how they have downsized the original plan for the playground since its first discussions in 2020, mainly removing the baseball diamond. Commissioner Larson asked how much access the public would have to the playground, Christie Hogan replied any time outside of school hours. Commissioner Haveles questioned about ADA access to the playground from the street, Principal Kearney stated there is access in the fence since the parking lot is gated and closes daily. Parks and Recreation Commission Meeting May 22, 2023 Page 2 of 2 Commissioner Lehmann asked what the process is to get funding into the budget for the new playground, and Superintendent Grode indicated the Parks Commission recommends capital improvement plan (CIP) budget items for the next 5 years to City Council. Christie Hogan reiterated the school wants to start applying for grants but cannot without some financial support from the City, no specific monetary amount has been requested. Discussion continued on the difficulties of determining priority on funding all City playgrounds. Motion by Commissioner Lehmann, seconded by Commissioner Haveles, to recommend to City Council to consider the North Hill all-inclusive playground in the 5-year budget. All in favor. UNFINISHED BUSINESS There was no unfinished business. DISCUSSION ITEMS Staff Updates Superintendent Grode reviewed project updates; the park trails at Meadowlark and Anez ridge are nearing completion, playground equipment for Washington will arrive mid-June, equipment for Old Athletic field will arrive mid-July, both playgrounds will be removed ahead of time and installed when equipment arrives. Teddy Bear Park will close on September 5th for the resurfacing project. Fencing was installed at Millbrook and Public Works Park ball fields. CIP items were mentioned and will be discussed further at the next meeting. Councilmember Polehna asked about the Old Athletic Field park property belonging to the school district, Superintendent Grode confirmed it is school property, noting the City is responsible for maintenance and inspections of play equipment. Commission Member Updates Councilmember Polehna shared that the City Council is waiting on a signature from the Governor for 6 million dollars to finish the downtown parks, Aiple (Lumberjack Landing) and Bridgeview Park. Timing is unknown when the money will be received. Chair Johnson highlighted the Saint Croix Valley Community Guide published an article on Stillwater Parks being upgraded. Chair Johnson inquired on the Croixwood open space, Superintendent Grode stated staff has removed a few boats and other trash and debris from the area and will get to the island soon. Councilmember Polehna informed the Commission that the City hired a public relations team to inform public on City items. Further discussion entailed on communication strategy. ADJOURNMENT Motion by Commissioner Macswain, to adjourn. All in favor. The meeting was adjourned at 7:53 p.m. ___________________________________________ Pam Johnson, Chair ATTEST: ________________________________________________ Jason Grode, Parks Superintendent DATE: June 26, 2023 TO: Parks and Recreation Commission FROM: Jason Grode, Parks Superintendent SUBJECT: 2024-2028 Capital Improvement Plan BACKGROUND On a regular basis the City of Stillwater staff updates the 5-year Capital Improvement Plan (CIP). Public Works staff has recently been updating the attached plan to be submitted to City Administration. DISCUSSION The 5-year CIP is updated every year. Attached is the CIP for 2024 thru 2028. The budget process for 2023 will continue throughout the year with a budget hearing at the City Council meeting in August. Staff will come back to the Parks and Recreation Commission with updates and opportunities for comments and input from the Commission. ACTION REQUESTED The Parks and Recreation Commission should review and discuss the 5 Year CIP and make recommendations to staff. Attachments: 5-year CIP: Draft, Playground Replacement Schedule. Department 2024 2025 2026 2027 2028 Total Parks Lily Lake Playground Fencing 30,000.00$ 30,000.00$ Mower Replacements 7,000.00$ 8,000.00$ 9,000.00$ 24,000.00$ Northland Skateboard Park 120,000.00$ 120,000.00$ Pioneer Park Walk Lights LED Conversion 45,000.00$ 45,000.00$ Playground Trail Access 40,000.00$ 45,000.00$ 50,000.00$ 55,000.00$ 60,000.00$ 250,000.00$ Replace Play Structures (Add ADA Trails Separately)150,000.00$ 150,000.00$ 160,000.00$ 160,000.00$ 180,000.00$ 800,000.00$ Sunken Garden 50,000.00$ 50,000.00$ Upgrade Irrigation 40,000.00$ 40,000.00$ Ground Sweeper 25,000.00$ 25,000.00$ Lowell Park Pavillion 50,000.00$ 50,000.00$ Snowblowers for Tractors 13,000.00$ 14,000.00$ 27,000.00$ Pioneer Park Bandshell Repair and Painting 80,000.00$ 80,000.00$ Utility Vehicle 50,000.00$ 50,000.00$ Boutwell Cemetery (Improvements)75,000.00$ 75,000.00$ Stake Truck 130,000.00$ 130,000.00$ 1-Ton Truck Replacement 130,000.00$ 130,000.00$ Skidsteer Replacement 60,000.00$ 60,000.00$ Ballfield Fencing Replacement 40,000.00$ 40,000.00$ Box Scraper 5,000.00$ 5,000.00$ Broom Replacement 7,500.00$ 7,500.00$ Flail Mower 75,000.00$ 75,000.00$ Park Restroom Facility Repairs 20,000.00$ 20,000.00$ Tractor Replacements 100,000.00$ 100,000.00$ Northland Warming House Bldg Replacement 150,000.00$ 150,000.00$ TOTAL for Parks 482,000.00$ 413,000.00$ 423,000.00$ 419,000.00$ 646,500.00$ 2,383,500.00$ Department 2024 2025 2026 2027 2028 Total Permanent Improvements Annual Sidewalk Rehabilitation Project 100,000.00$ 100,000.00$ 100,000.00$ 300,000.00$ Lumberjack Landing 500,000.00$ 2,000,000.00$ 2,500,000.00$ Bridgeview Park: Soddy Mill, South & Central Areas 500,000.00$ 3,250,000.00$ 3,750,000.00$ McKusick Boardwalk 50,000.00$ 50,000.00$ Trail Replacement Projects 150,000.00$ 150,000.00$ 300,000.00$ TOTAL for Permanent Improvements 1,150,000.00$ 5,250,000.00$ 100,000.00$ 150,000.00$ 250,000.00$ 6,900,000.00$ Park Name 1 Anez Ridge Park 1996 2022 2 Benson Park Swings: 1995 2005 (2026) 3 Brown's Creek Park 2007 (2028) 4 Legends Park Swings: 2000 NE: 2010 SW: 2015 (2029) 5 Heritage Park Swings: 2006 (2025) 6 Lily Lake Park Swings: 1999 2004 (2024) 7 Meadowlark Park Slide: 1995 1999 2022 8 Millbrook Park 2012 (2029) New Heights 2000 (School Replaces) 9 Northland Park - Lower 2021 (2036) Northland Park - Upper REMOVED 2021 10 Old Athletic Field 2002 (2023) 11 Pioneer Park 2019 (2034) 12 Prairie Park 2005 (2027) 13 Ramsey Grove Park 2011 (2028) 14 Schulenberg Park 2005 (2026) 15 Staples Park 2000 (2024) 16 Sunrise Park Slide: 1996 See Saw: 1996 2008 (2025) 17 Teddy Bear Park 2006 18 Triangle Park Swings: 1995 2011 (2027) 19 Washington Square Park Swing: 1995 1996 Swing Tot: 2007 2006 Replacement Timeline: 2023 Old Athletic Field Washington Square Park* 2024 Lily Lake Park Staples Park 2025 Heritage Park** Sunrise Park 2026 Benson Park Schulenberg Park** 2027 Triangle Park Prairie Park 2028 Brown's Creek Park Ramsey Grove Park Play Structures and Playgrounds Installed NotesYears Replaced, Refurbished or Removed (2023)