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HomeMy WebLinkAbout1974 PRC MIN69. January 17, 1974 The meeting was called to order at 7:30 P. M. Present: George Wohlers, Ron Anderson, Don Jahnke, Dick Balfanz, Jeannine Hoffbeck, Dick Biekum, Bob Brothen Absent: Bill Herzog, Jack Dielentheis (arrived at 8:07) SUMMER USES FOR BASKETBALL FLOOR Bob and Dick will put it down after studying the size and how to put it down, problems, date, etc. It cannot be done until May 1st and will take at least two weeks. (For dances and roller skating) Charges - commission will check around on charges at various places and report back at the next meeting. POSSIBLE NEW SPEAKER SYSTEM George Wohlers will check on this and possible chance of it being donated. TELEPHONE RECORDING SYSTEM Bob feels it is a necessity. The cost is about $150 to $200 On motion of Ron Anderson, seconded by Jeannine Hoffbeck that a recording system be purchased for the Arena Building. (motion passed 6--0) LOCATION OF PARKS BUILDING Dick and Ray are checking out various possibilities. ICE TIME CHARGES Bob will check on other arenas and report back. He will recommend a rate and a maximum number of hours for the school and hockey association and other organizations at a prefer- ential rate. This must be done by February 7th. (Motion made by Jack Dielentheis and seconded by Don Jahnke. Motion carried 6--0) 70. January 17, 1974 Page 2 PUBLIC SKATING HOURS Bob will come up with recommendations next month. FIGURE SKATING It is not going well - Bob is working with the same party who taught this year and they may be able to come up with plans for power skating. There will be a program set up for next year. PARK EXPANSION Blacktop Meadowlark, Ramsey-Grove, and Staples (Aspen Street Side) scheduled for this year. Lily Lake - we have budgeted for a fence there. It should definitely be installed on the third base side protecting the hydrant and water fountain. On motion of Don Jahnke, seconded by Jack Dielentheis that we get quotes for a fence extending from third base out toward the lake. (passed 6--0) SCHULENBERG PARK - still needs surveying. We have some money for this park RAMSEY-GROVE - Swings, slide already purchased. Picnic tables for this and other parks still need to be purchased depending on the cost. There is the need for lights there - one pole with about six lights should be sufficient. PARKS IN CROIXWOOD- cannot tell too much until the mowing is done. Park No. 1 will be tackled first. MUSIC FOR PUBLIC SKATING - People have complained about the music. With a new music system,tapes could possibly be implemented. CONTRACTS - ARENA USES--It should be given and returned. It would include rates and number of hours. We do have written ones with all of the large groups. A basic contract regarding down payments, cancellations, etc. 71. January 17, 1974 Page 3 TERMS OF OFFICE OF MEMBERSHIP The Commission talked about the length of the time to serve It was recommended that Jack Dielentheis' term as a Commission member be designated as from 1972 to 1975. The term for Commission members should be for three years hereafter. PROFIT TO DATE FOR 1973 FOR THE ARENA. Concessions - less - prices have gone up Public Skating - less More hours are being sold About the same as last year Expenses down except for refrigeration bill (There will be a more complete report later) POSSIBLE CONCESSION STAND FOR THE BALLFIELD; It was agreed that it would be wise to look into this. Dick and Bob could look into costs of a metal building and size of same before the next meeting. DEVELOPMENT OF PROPERTY TO THE SOUTH OF ARENA It was recommended that the Planning Commission let the designer know about lighting and noise factor at the Park area at Lily Lake and a street easement be considered around the peripheral of the apartment complex. It was recommended that they prepare a new layout putting garages on the North side of the property. Changes in plans to be shown to the Recreation Commission before final approval. The meeting adjourned at 9:50 P. M. Respectfully submitted, Jeannine Hoffbeck, Acting Secretary JH:ds February 7, 1974 The meeting was called to order at 7:35 P. M. by Dick Balfanz. Present: 72. Dick Balfanz, Ron Anderson, George Wohlers, Jeannine Hoffbeck, Dick Blekum, Bob Brothen, Jack Dielentheis (arrived at 7:50) Absent: Bill Herzog, Don Jahnke Discussed the speaker system at the Arena - George Wohlers will check more thoroughly on this matter. BOB BROTHEN will get on the telephone recording system and check for prices. DICK BALFANZ will check at the Council meeting on the location of the Parks Building. ICE TIME CHARGES BOB BROTHEN reported on charges of other arenas. We sold more time this year but we lost in other areas. On motion of Jack Dielentheis, seconded by Ron Anderson that the rate be set at $35.00 for non-prime time & $45.00 per hour for prime time for 1974-75. Motion passed 5-0 Discussion was held on which hours are prime and non-prime. On motion of Jack Dielentheis, seconded by George Wohlers that the following schedule be acted on: Saturday and Sunday from 6:00 A. M. to 10:00 P. M. - prime time - after 10:00 P. M.- non prime time (Weekdays - 3:00 P. M. to 10:00 P. M. - Prime Time -- discussion was held on this also - no motion made as this remained the same as last year). On motion of Jack Dielentheis, seconded by Jeannine Hoffbeck that the rate to the Hockey Association and the High School will be $35.00 an hour on the first 450 hours and $30.00 per hour for all hours in excess of 450 hours for the 1974-75 season. Motion passed 5-0. Discussion was held on the lengthof the ice season, and on motion of Jack Dielentheis, seconded by George Wohlers that the 1974-75 season begin on October 19, 1974. Passed 5-0. 73. February 7, 1974 Page 2 PUBLIC SKATING It was recommended that Public Skating hours be set by the Arena Manager and presented later to the Commission with emphasis on more hours in the early part of the season. MEMBERSHIP It was recommended that Mr. Marshall's office send Oath of Office forms to all commission members who have not signed one. APARTMENT COMPLEX ON SOUTH GREELEY STREET Dick Balfanz reported on his attendance at the Planning Commission meeting on the development of property to the south of the Arena. Commission members should attend the Council meeting on Tuesday, February 12, 1974 for the public hearing on this matter. PAY SCALE FOR LIFEGUARDS Jack Dielentheis moved that the following pay scale for lifeguards be proposed: (50 per hour on the first three levels) 1. Minimum, no experience, Senior Life Saver $2.30 per hour 2. Minimum, no experience, Water Safety $2.40 per hour Instructor 3. Minimum, WSI + Scuba Certificiate - No Experience $2.50 per hour 4. Five cents (5) per hour for each level up to a maximum of five years of experience. Seconded by Ron Anderson - passed 5 -0 ARENA FLOOR Discussion was held regarding charges for the use of the wooden floor at the arena during the summer months. Meeting adjourned at 9:50 P. M. Respectfully submitted Jeannine Hoffbeck, JH:ds Acting Secretary 74 March 7, 1974 The meeting was called to order at 7:30 P. M. by Dick Balfanz Present: Don Jahnke, Jeannine Hoffbeck, Jack Dielentheis, Ron Anderson, Dick Balfanz, Bob'Brothen, Dick Blekum Absent: George Wohlers (arrived at 7:40), Bill Herzog .overnor's Hockey Team vs. old Timer's Group On motion of Don Jahnke, seconded by Jack Dielentheis that Bob contact the Hockey Association and set up the same as last year. Passed 6-0. (There may also be a game involving two girl's teams). ARENA-SUMMERTIME USE It was recommended that some advertising be started to contact Bob Brothen - the price is negotiable with Mr. Brothen depending on the group and circumstances. LIFEGUARDS 1-3ob Brothen will advertise further and then interview the applicants. APARTMENT COMPLEX ON SOUTH GREELEY STREET Considerable discussion was held on this matter. On motion of Jack Dielentheis, seconded by Jeannine Hoffbeck it was recommended that the land be acquired by the City either thru a reasonable purchase price or by condemnation procedures. (There would not be increased costs to the taxpayer provided the City uses available Revenue Sharing Funds. ) Motion passed 6-0. The meeting adjourned at 8:30 P. M. Respectfully submitted, Jeannine Hoffbeck, Acting Secretary JH:ds 75. April 4, 1974 The meeting was called to order at 7:30 P. M. by Dick Balfanz Present: Dick Balfanz, George- Wohlers, Don Jahnke, Jack Dielentheis, Ron Anderson, Bob Brothen, Dick Biekum Also Present - Harold Kimmel and Dick Clammer Absent: Jeannine Hoffbeck HAROLD KIMMEL explained the legalities of serving and selling liquor at the arena for events. Special licenses are illegal - setups would be okay - can't have municipal and private liquor licenses at the same time. DICK CLAMMER asked for information on fees, etc. for softball field On motion of Don Jahnke, seconded by Ron Anderson that the use of the softball field be set at $7.50 per night with lights. Motion carried On motion of Don Jahnke, seconded by Ron Anderson that tournament fees be $25.00 with lights; maintenance $30.00 plus police costs. Motion Carried. The ball players want scoreboard - they have some interested sponsors - the commission agrees to the concept and would like to see the plans. The slow-pitch season starts April 30th. LIFEGUARDS - On motion of Bill Herzog, seconded by Jack Dielen- theis the following list of lifeguards as proposed by Bob Brothen was accepted for Council approval: Karen Skalbeck-Sr. Life Saving; WSI Jacquelyn Miller-Sr. Lifesaving - Scuba Certificate Joellen Bollig - Sr. Lifesaving -WSI Thomas Eastwood - Sr. Lifesaving Jean Crea - Sr. Lifesaving - W.S.I. Alternates - Janice Christofferson - Sr. Lifesaving-WSI Respectfully submitted, JB:ds Joel Biekum, Acting Secretary 76. May 9, 1974 The meeting was called to order at 7:30 P. M. by Dick Balfanz. Present: George Wohlers, Ron Anderson (left at 8:30), Dick Balfanz, Jeannine Hoffbeck, Bob Brothen Absent: Jack Dielentheis, William Herzog, Don Jahnke, Dick Blekum Also Present: Dick Clammer (Slow Pitch League) Glenn Wendorf (Jaycees) DICK CLAMMER presented plans for the scoreboard. (Possible cost S400.00). They would like it up by May 31st. There will be no expense to the City of Stillwater. The Slow Pitch League will maintain this scoreboard. On motion of George Wohlers, seconded by Ron Anderson that the Eastern Minnesota Border Softball League Slowpitch will erect and maintain the scoreboard at the Lily Lake Softball Field. passed 4-0. GLENN WENDORF explained the plans of the Jaycees in regard to the Legion Beach. They hope to make it into a park rather than a swimming beach. They would start with tree removal and clean up and a new gate, add picnic tables, trash barrels, and setting up a parking area. Recommended that the Jaycees publicize it in the Gazette, spread the word around, and start on the project. Discussion was held on uses of the arena floor for the summer months. Meeting adjourned at 9:15 P. M. Respectfully submitted, Jeannine Hoffbeck, Acting Secretary ,TH:ds June 6, 1974 The meeting was called to order at 7:00 P. M. by Dick Balfanz. Present: Don Jahnke, Ron Anderson, Jeannine Hoffbeck, Dick Balfanz, George Wohlers, Bill Herzog Absent: Jack Dielentheis, On motion of Bill Herzog, seconded by Don Jahnke,Bob Brothen was authorized to hire a person to re-assemble the Arena Floor. Also he should arrange for any revenue producing attractions he deems necessary. Motion carried. William Herzog, Secretary WH:ds 77. 78. July 18, 1974 79. August 22, 1974 The meeting was called to order at 7:30 P. M. by Dick Balfanz Present: Jack Dielentheis,George Wohlers, Richard Balfanz, Don Jahnke, Jeannine Hoffbeck, Ron Anderson, Harold Kimmel, Clark Nyberg, Glenn Wendorf, Bob Brothen, Dick Blekum Absent: Bill Herzog The estimates from Banister Engineering run about $40,000 to $50,000 for the concrete floor for the arena - discussion was held on use of arena during the summer months. Recommended that Bob Brothen check into semi - committments from groups to see if there would be possibilities of summer ice (4 -6 weeks) and use of it. HAROLD KIMMEL reported on the statutes regarding circuses. Mr. Wendorf and Mr. Nyberg talked about the various aspects of the upcoming circus to be held September 5, 1974 sponsored by the Jaycees Mr. Abrahamson will be contacted by the Jaycees regarding traffic control and provide the necessary Police Reserve protection. (a) Coordinate with Wally Abrahamson on the traffic contro;. (b) No fee be charged other than permit fee (c) Our blessing is given to them (The above motion made by Jack Dielentheis, seconded by George Wohlers and passed by a 6 -0 vote) BONSE PROPERTY - improvements and fencing have already been approved. BUDGET - Dick Blekum presented the proposed budget. On motion of Don Jahnke, seconded by Ron Anderson that the budget be accepted as proposed. Passed 6 - -0. Recommended that Mr. Marshall check into the City's grass cutting of the old Prison roadside park area which is owned by the State of Minnesota. Recommended that the City and the Water Board work out a plan for a gate or something to solve the problem at the Pump House in the Croixwood area. 80. August 22, 1974 Page 2 Recommended that the City Coordinator write a letter to the Slow Pitch League c/o Dick Clammer thanking them for the scoreboard and their interest in our park. BOB BROTHEN had some questions about the arena and its operation. Meeting the adjourned at 9:38 P. M. JEANNINE HOFFBECK Acting Secretary JH:ds 81. r �ep,���cd n ,cr.a.t nz b,cdq.ct o/c 1975 Can % -tr.' Thtto ot.Lue ,zccn tt,cch - -- :3/4 t4.acto2 acttat - -- $S, 500.00 1, 50 0. 00 pc.Ll. ccrtiLp,:ce,z -t tLeacl:e -La lo, l'Uu baLL �. Ldp- - �F� <�?) 600.00 2 ace- e.awd. --- ,',�-...vt,�1 �c..lir„Z ,0...„.44,3 5,-- .J1FLf,„eGO ,/ J,? 275.00 p%cry c tabLea - -- �«�U y 500.00 r, :.LacL. (poaa -Lb Le e ipirYp,; ertt o Sch.wLerb, tag. 04 Cno.i,wood paal;,a) - -- /,000.00 , f 1 .: pP7L as -tooLd. - -- 7�2L.:.�Lc: a (r hod.e sa : !:%,,sa chalk. t4.41ace - -- t%aau; to weL.., play %c l arya - -- cLcar-Lnn/, a:i_nptZea - -- ah��b% - !Lowe/,:a - -- �epa- p: a4.ta(ptaL/ to,a.nd - -- �atcLL %mac - -- uandaL%da,c %epai. - -- £�.,LLpt er;.t n It o on �t rZIZ - -- (tkceL oZt) - -- wa c- :,ur,.; tr. hopt‹;.e avp%2uiao% --- 9atA attendant (.Cowe.0 & n.L0nee4) - -- $9,375.00 300.00 200.00 300.00 /00.00 /00.00 400.00 300.00 200.00 500.00 300.00 1, 000.00 $3, 700.00 600.00 1,000.00 200.00 1,000.00 3,600.00 $4,600.00 1reC. nLa;ti.rv; - -- 2,000.00 r.. �d�, ,:f G.• r%G,%nan - -- ,��.,.�, t�n__�- 1,000.00 o LaL opcat%nry b:aa.et Lean 4e .4ta4 wag.ea $22,475.00 7771 LliLJ / _dt BANISTER SHORT ELLIOTT HENDRICKSON & ASSOCIATES CONSULTING ENGINEERS 82 A. W. BANISTER, P.E. ROGER B. SHORT, P.E. DUANE W. ELLIOTT, P.E. N. E. HENDRICKSON, P.E. July 23, 1974 City Council City of Stillwater 216 North Fourth Street Stillwater, Minnesota 55082 Gentlemen: WILBUR R. LIEBENOW, P.E. DONALD E. LUND, P.E. I. M. PETERSON, P.E. GARY R. GRAY, P.E. LEONARD C. NEWQUIST, P.E. DONALD G. CHRISTOFFERSEN, P.E. JOHN H. STODOLA, E.I.T. THOS. F. DONAHUE, E.I.T. RE: STILLWATER, MINNESOTA LILY LAKE ICE ARENA OUR FILE NO. 7307 You have asked that we investigate the feasibility of installing a concrete floor within the skating area of the Lily Lake Ice Arena. In consideration of this matter the writer met on Monday, July 22, 1974 with Frank Pattee of Patte Architects, Inc. and Norman E. Henning, Vice President, Twin City Test- ing and Engineering Laboratory, Inc. Frank Pattee was the architect on the Lily Lake Ice Arena and Norman Henning has an intimate knowledge of ice arena problems around the state since the firm he is with is often called upon to investigate various construction and material deficiencies. Some of these have revolved around ice arena construction. We sought these people out to assist us in the considerations of this matter. Discussions of placing concrete in the skating area brought to light a possible second alternate which should be mentioned at the outset because it offers an consideration which was not heretofore discussed. The alternate consideration is as follows: Add additional compressor capacity to permit making ice in the summer months. Purchase sufficient insulation board to cover the ice arena area for use other than skating. 200 HILLSBOROUGH OFFICE BLDG • 2353 RICE STREET • SL PAUL, MINNESOTA 55113 • PHONE (612) 484-0272 83. City Council City of Stillwater July 23, 1974 Page 2 CONCRETE FLOOR ALTERNATE Brine piping is made up of 1 inch diameter pipes 4 inches on center supported on 4" x 4" timber stringers eight feet on center. The elevation of the brine piping is set to allow for 1-5/8" of ice above the brine piping to match the concrete floor in the spectator area. Utilization of a concrete floor would require that the brine piping be at least 1-1/2 inches and preferably 2 inches below the concrete surface. This would place the new skating surface above the present spectator area grade. The total concrete thickness should be 4 inches with an insulating concrete material be- neath the concrete surface. Also, at an ice arena in Hoyt Lakes difficulties occurred because of substantial cracking of the concrete surface allowing water to enter the granular material beneath the concrete slab making it difficult to make ice. Therefore, a water proof membrane is most often utilized when a con- crete floor is planned for initially. This would be very difficult to install at the present time because of the timber stringers and other conditions exist- ing. In addition to the membrane, insulating concrete and concrete surface it is also necessary that a heavy gauge steel mesh be placed in the concrete to keep contraction cracks from separating, causing the aforementioned leakage problem. It appears that while not impossible, construction of a concrete surface at the Stillwater Ice Arena would be extremely difficult and costly. Estimates for surfacing the 17,000 square feet of ice arena area range from $40,000 to $50,000. ADDITION OF COMPRESSOR CAPACITY AND USE OF INSULATING BOARDS As an alternate to provide for occasional summer use of the ice arena area, con- sideration could be made for the addition of additional compressor capacity to permit making of ice in the summer months with the installation of insulation boards over the ice surface area. At the present time the ice arena has three compressors with provisions in the piping for two additional. It is not known for certain whether two additional compressors would be required to make and hold ice in the summer months. At the present time it is difficult to get firm prices on compressors because of the escalating costs in this area. Preliminary information indicates that a single compressor installed would be approximately 8,500. Should the city consider the addition of two compressors and the purchase of insulating board material to provide a cover for the ice rink area the cost would result as follows: Compressors (2) $ 17,000 Insulation Board (Homosote) $ 8,500 t City Council City of Stillwater July 23, 1974 Page 3 Needless to say, while the costs are less the convenience factor relating to the use of the space is considerably less than that of having a concrete floor available year round. However, a fringe benefit from having additional com- pressor capacity would be the lengthening of the period of skating use of the ice rink area. However, we wish to point out that one of the great advantages of the present use of the Stillwater Ice Rink area is that the months during the summer when the rink is not being used allows for the frost to go out of the soils beneath the rink area. This has prevented the heaving of the brine piping which has occurred in a number of ice arenas because the continuing use of the ice rink has caused frost penetrations to depths of over 16 feet. This depth of frost penetration results in interception of soils which expand on freezing causing the heaving of the ice surface and brine piping. Correc- tion of such a problem has been costly in several instances. Also, it should be noted that continuous summer use of the ice arena area would require de- humidification because of a fog problem inherent with summer ice arena use. In conclusion, we would recommend that the city consider alternate number 2 because it does offer the possibility of an extended skating season, alternate use of the ice rink area in summer months and can be accomplished for lesser cost. We do wish to state that we do not recommend that ice be maintained in the rink area year round because of the aforementioned frost problem. JJ 84. October 24, 1974 The meeting was called to order at 7:30 P. m. by Dick Balfanz at the new Recreation Building on South Greeley Street. Present: Jack Dielentheis, Don Jahnke, George Wohlers, Ron Anderson, Dick Balfanz, Dick Blekum Absent: Jeannine Hoffbeck Discussion was held relating to the use of the former Bonse property for park purposes. All Commission members were given a scaled drawing of the property and asked to come back to the next meeting with ideas for its use. Discussion was held concerning the lighted tennis courts which was concluded with the feeling that the City should build no more lighted tennis courts until the School District lights the high school courts. A petition from residents on the North Hill area was presented by Chairman Balfanz. It was concluded that a skating rink for the 1974-75 season was very impractical because of the lack of the availability of City water. There has been $4,000 allocated for development of the area in the future. On motion of Jack Dielentheis, seconded by Ron Anderson that the petition on the Schulenberg property be tabled until such a time as a survey of the boundaries can be done and the filling in of the complete area, water in the area and suggested plans be finalized. Passed 5-0. On motion of Jack Dielentheis, seconded by Ron Anderson that a culvert be installed on the Schulenberg Park property to prevent erosion in the future. Passed 5--0. uaaus from Hazel Bonse were read. On motion of Jack Dielentheis, seconded Bill Herzog that no funds be allocated for the construction of Cherry Knoll playground sign. Passed 5--0 On motion of Jack Dielentheis, seconded by Chairman Balfanz that Ray Marshall be instructed to contact Mrs. Bonse and ask her for the exact needs for the cleanup of Mulberry Ravine by Cherry Knoll Park. A discussion took place concerning a new speaker system in the Ice Arena Ralph Ives of the High School will be contacted concerning new equipment. On motion of Bill Herzog, seconded by Chairman Balfanz, that a sign directing people to the Lily Lake area be purchased and erected on the Anderson property on Highway #36. Passed 5--0. 86. The Commission recommends that the Council take the necessary action to collect the $500.00 still owing by Jim Rodgers and the Stillwater Lumberjack Hockey organization. Moved for adjournment at 9:20 P. M. Bill Herzog, Secretary BH:ds 87. December 12, 1974 The joint meeting of the City Recreation Commission and the School District 834 Recreation Committee was called to order by Richard Balfanz. Present: Dick Balfanz, George Wohlers, Don Jahnke, Bob Brothen, Jeannine Hoffbeck, Bill Herzog, Dick Blekum Absent: Ron Anderson, Jack Dielentheis The discussion centred around the lighting of additional tennis courts. - - The City's Commission asked that the District pay for the lighting of the Senior High Courts - - The School District Committee stated that a need would have to be established before it could be sold to the School Board. - The City's Commission would like to see the High School courts lighted before monies are spent on new additional courts. On motion of Bill Herzog, seconded by Don Jahnke that the District Commission meet with Howard Jiran and using the information expended on at this meeting, formulate a proposal asking the School District to install lights at the Senior High School Tennis Courts. Motion passed 6-0. A discussion was held concerning the speaker system at the Ice Arena, Bob Brothen reported that everything is okay at this time. Meeting adjourned at 9:30 P. M. William Herzog, Secretary BH:ds