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HomeMy WebLinkAbout1972 PRC MIN23. January 13, 1972 A regular meeting of the Stillwater Recreation Commission was held at Lily Lake Arena. Present: George Wohlers, Richard Balfanz, Jack Dielentheis, Dick Biekum Absent: Lawrence Junker The Stillwater Recreation Ordinance defines its commission as a seven (7) member commission - 2 - Elected Officials 2 - Members of the School District Staff 3 - Citizen Members The present commission consists of : Richard Balfanz - City Council George Wohlers - City Council Jack Dielentheis - Citizen Lawrence Junker - Citizen Chairman The Commission recommends the appointment of Bill Herzog (School Staff) to fill in the balance of the late William O'Brien's term, and be re-appointed after Mr. O'Brien's term expires. The Commission recommends the appointment of Mrs. Craig (Jeannine) Hoffbeck, part-time teacher (Highly regarded swimming instructor). The following citizens have been contacted and show enthusiasm as to being members of the Commission: Don Jahnke Bronson Simonet The following motions were made and passed: 1. Jake Schmoeckel be considered full-time employee. He is presently needed at the Arena for seven months as a Maintenance Man. The balance of the year would be Parks Maintenance. 24. January 13, 1972 Page 2 2. Howard Anez be considered part-time Park help. Presently Mr. Anez is Rink Attendant at Staples Field. He would be used as cleanupman at the Bathing House and summer help when needed. This would eliminate hiring part-time help, such as was the case with Dick Blekum's nephew and Mike McDonald. 3. Park-time Relief Man be hired for three (3), eight (8) hour shifts at the Arena to reduce the hours for Parks Director, Dick Biekum. (Recommended going back to the applications on file). 4. The following specs be drawn and bids let: ALTERNATIVE (A) (1. Cyclone Fence North and South Ends of Hockey Board - 10 Feet High. (2. Plexi-Glass 21/2 feet high East and West sides of Hockey Boards. ALTERNATIVE (B) (3. Plexi-Glass North and South ends of Hockey Boards - 10 feet high (4. Plexi-Glass 21/2 Feet high East and West Sides of Hockey Boards 5. A complete redesign of the lobby as it is inadequate. (Roger Wohlers will draw up blue prints). 6. Sealed bids be advertised allowing a skate sharpening business in the Arena. Mrs. William O'Brien has been contacted as to the naming of a part of the Lily Lake Recreation Center in memory of Bill. Mrs. O'Brien consented to the idea, and thanked everyone for remembering Bill this way. On motion the meeting was adjourned. Acting Secretary, Richard Balfanz RB:ds 25. February 9, 1972 A regular meeting of the Stillwater Recreation Commission was called to order February 9, 1972 at 7:45 by Chairman, Richard Balfanz. Members Present: Richard Balfanz, George Wohlers, Lawrence Junker, Jeannine Hoffbeck, Jack Dielentheis and Bill Herzog. Bill Herzog was elected as the new secretary for the Commission. Chairman Balfanz introduced Mr. Larry Toomey and Mr. John Adams of the St. Croix Hockey Association. They presented their plans for the upcoming State Southern Half Squirt Hockey Tourhament. As the result of the presentation the Commission and the St. Croix Hockey Association agreed to the following terms: ICE TIME: March 16 March 17 March 18 March 19 Cost per hour--$25.00 Tickets: 6:00 P. M. to 9:15 P. M. 3:30 P. M. to 9:15 P. M. 10:15 A. M. to 2:30 P. M. 6:00 P. M. to 9:15 P. M. 10:30 A. M. to 12:00 Noon 4:45 P. M. to 9:30 P. M. The sale of tickets will be handled by the St. Croix Valley Hockey Association with all profits going to the same organization. Concessions: All sales and profits will be handled and retained by the City of Stillwater. Security Force: Force is to be determined by the Public Safety Director and paid for by the St. Croix Valley Hockey Association. Additional Cost; Referees, goal judges, ticket takers, trophies, etc. are to be paid for by the St. Croix Valley Hockey Association. A motion was made by George Wohlers that we accept the above terms, seconded by Lawrence Junker, and passed 5 to 1 vote (Jack Dielenthies voted no) Larry Toomey expressed appreciation for the cooperation received from the Commission by the St. Croix Valley Hockey Association. Jack Dielenthies instructed the Secretary to check the past minutes of the Commission and locate the policy determining cost of ice time when there is no gate as opposed to when there is a gate. Dick Blekum presented the following Arena Financial Report to the Commission: Net Gain $9,991.78 Total Take Net Profits 2/8/72 Concessions- Gross - Net 26. $29,454.36 (to this date cash accounts-does not include Accts. Receivable) $4,456.12 $6,171.75 $3,317.77 Utilities NSP $8,123.22 (Hot water, electricity, lights, etc.) Arena Supplies Vending Machines Salaries -2/5/72 Air Vents Installed Equipment t Repairs American Linen PUBLIC SKATING: General Admissions Family Memberships Individual Memberships $2,254.90 $2,097.85 $5,500.00 (full time) $1,669.71 (part time) $ 880.00 $ 323.43 $ 80.40 $2,779.50 $5,163.60 $ 875.00 Chairman Balfanz called for a special meeting on the night of February 24, 1972 at 7:30 P. M. The agenda is to include: 1. Scheduling of open skating hours at the arena for the coming year. 2. Establish priorities for scheduling group ice time. Regular Meeting dates have been set for the Second Thursday of every month - starting at 7:30 P. M. Meeting adjourned at 10:15 P. M. Bill Herzog Secretary BH:ds 27. 28. February 24, 1972 The meeting was called to order by Chairman, Dick Balfanz at 7:30 P. M. Present: Jeannine Hoffbeck, Jack Dielentheis, Lawrence Junker, George Wohlers, Dick Balfanz and Bill Herzog Minutes of the February 9, 1972 meeting were approved. Motion made by Jack Dielentheis, seconded by Bill Herzog and passed by a 6 to 0 vote that all ice time sold at the Lily Lake Arena, when a gate is being sold by the buyer, be sold at a rate of $40.00 per hour. Motion made by Jack Dielentheis, seconded by Lawrence Junker, passed by a 6 to 0 vote that the request be made of the City Council to have the Accounting Department come up with a cost per hour figure for the operation of the Lily Lake Ice Arena. It is suggested that the following items be considered: 1. Interest 2. Depreciation 3. Utilities 4. Bond Obligations 5. General Operating Expense 6. Other Items involved Motion made by Jack Dielentheis, seconded by George Wohlers and passed by a 6 to 0 vote that priorities for ice usage for the year 1972-73 be as follows: 1. Public Skating 2. District 834 Practice and Games A. To be scheduled by March 15, 1972 3. St. Croix Valley Hockey Association A. To be scheduled by March 29, 1972 4. Other Interested Parties. A. Priorities should be given to those parties who bought ice time in 1971-72. Motion made by George Wohlers, seconded by Jeannine Hoffbeck and passed by a 6 to 0 vote that the following times be reserved for Public Skating for the 1972-73 season: Friday 7:30 - 9:45 Saturday 7:30 - 9:45 * *Except when high school or tournament hockey games scheduled (continued next page) reoruary Z4, 1.1L Sunday 1:00 - 3:00 7:30 - 9:45 Monday 7:30 - 9:45 Tuesday 7:30 - 9:45 Motion made by Jeannine Hoffbeck, seconded by Lawrence Junker and passed by a 6 to 0 vote that the Commission request the City Council to approve the installation of an answering and recording telephone service for the 1972-73 season at the Lily Lake Arena. Considerable discussion resulted concerning the cost of family memberships for the 1972-73 season. Motion was made to table the issue until the next meeting. Chairman Balfanz was instructed to invite representatives of the slow pitch and fast pitch softball leagues to the next meeting to discuss cost of diamond rental for the 1972 season. Chairman Balfanz was also instructed to call Don Jahnke concerning his interest in serving on the Commission. Motion made by Bill Herzog seconded by George Wohlers and passed by a 4 to 0 vote with one abstaining that there be no charge for the use of the tennis courts or the basketball court for the 1972 summer season. The April 1972 meeting will be used to hire lifeguards for the 1972 swimming season. The meeting adjourned at 10:15 P. M. Bill Herzog Secretary BH:ds 29. March 9, 1972 30. The meeting was called to order by Chairman, Dick Balfanz at 7:30 P. M. Present: Jeannine Hoffbeck, Jack Dielentheis, Dick Balfanz, Don Jahnke, Dick Blekum Others Present: Neil Junker, Dick Clammer, Bill Burtzlaff, Mike Jacoby, and Bob Clemings Absent: George Wohlers, Lawrence Junker, Bill Herzog Minutes of the February 24th meeting were approved. Discussion was held on softball charges and use of the diamond. Both the slow pitch and fast pitch leagues were represented. They are to work out their schedules and have them in to Mr. Blekum by the end of the month. Motion made by Jack Dielentheis and seconded by Don Jahnke that the charge be set at $5.00 per game without use of lights and $7.50 per game with lights. Motion carried by 5 to 0 vote. If game is rained out, the team is reimbursed. If team fails to show, the fee is charged. Discussion was also held on suggestions relating to the physical conditions of the diamond. There are hazards to be looked into and also bleachers are needed according to the league members represented. Tools will be purchased to move the fence backstop and a crew from the leagues will help with the project. A motion was made by Jack Dielentheis and seconded by Don Jahnke to amend the starting time on weekends in regard to tournaments. Reminder that the curfew is 11:00 P. M. Motion made by Jack Dielentheis and seconded by Jeannine Hoffbeck and passed 5 to 0 that when the arena schedule is published it should list, whenever possible, what occurs on nights when there is no public skating. Discussion was held on figure skating lessons. It was moved by Jack Dielentheis and seconded by Jeannine Hoffbeck that public figure skating lessons be scheduled by Dick Blekum for Saturdays from 1:00 to 3:15 P. M. and worked out with the school district recreation department, if possible. Motion passed. March 9, 1972 31. A group from Stevens Point, Wisconsin will be coming to look at our arena on Saturday, March llth, at 3:30 P. M. Motion made by Don Jahnke, seconded by Jack Dielentheis, and passed by a 5 to 0 vote to have the City Coordinator and the Administrative Staff re-assign or remove Richard Colemier in his present position of Maintenance Engineer at Lily Lake Arena. Motion made by Jack Dielentheis, seconded by Jeannine Hoffbeck, and passed 5 to 0 that, in lieu of family member- ships for the year 1972-73, a coupon system of 20 - 50c tickets (good for any family member) for $5.00 plus tax can be purchased by Stillwater residents. Non-residents will pay the established general admission of 50 for 12 and under, and $1.00 over 12 years of age). More announcements or signs are needed to remind people of the "No Smoking" ordinance at the Arena. Meeting adjourned at 9:49 P. M. Jeannine Hoffbeck Acting Secretary JH:ds April 13, 1972 32. The meeting was called to order by the Chairman at 7:35 P. M. Present: Dick Balfanz, Don Jahnke, George Wohlers, Jeannine Hoffbeck, Jack Dielentheis, Bill Herzog Others Present: Members of the Fast and Slow-Pitch Softball Leagues Absent: Lawrence Junker Members of the softball league presented their case for using the softball field at no charge without lights and at a rate of $5.00 per game with lights. Jack Dielentheis moved that the Commission take the question under advisement. Seconded by William Herzog - passed with a 5 - 0 vote. Motion by Jack Dielentheis that the cost for use of the softball field be at a rate of $5.00 per hour for all parties - seconded by Jeannine Hoffbeck - motion failed 3 - 2 vote. Motion by William Herzog that a rate of $5.00 per hour for use of the softball field lights be charged all parties - seconded by Don Jahnke - passed 4- 1 vote. Motion by George Wohlers that events where a admission is charged, a 50/50 split be accorded the Commission. (Motion died for the lack of a second). Motion by Don Jahnke that the Commission be consulted on every event held where an admission is charged and when ever a tournament with no admission is charged is held. - seconded by William Herzog - carried 5 - O. A special meeting was set for Thursday, April 20, 1972 at 7:30 P. M. Representatives of the Fast and Slow Pitch Leagues will be invited. John Sauer presented plans for a proposed bike route thru the City of Stillwater. Motion by William Herzog, that the Commission recommends Council approval of the bike riding trail proposed by the State of Minnesota - George Wohlers seconded the motion - carried 5-0. April 13, 1972 33. Dick Colemier presented the list of applicants for life guard positions . Motion by Don Jahnke to hire - Kitty Cadden Jan Christofferson Jean Marie Crea as permanent life guards. Seconded by George Wohlers - carried 5-0. More discussion concerning lifeguard situations to be held at the Special Meeting. Motion by Dielentheis that Dick Blekum have approved beach and diving board rules painted and posted at the Lily Lake Beach area - seconded by George Wohlers - passed 5-0. Motion by Jack Dielentheis to accept last meeting's minutes - seconded by Hoffbeck - carried 5-0. Jack Dielentheis was instructed to contact Howard Jiran concerning figure skating classes for the 1972-73 ice season. Permission was granted the High School to use the Lily Lake Tennis Courts from 9:00 A. M. to 3:00 P. M. on April 28, 1972 for an invitational tennis meet. Dick Blekum reported that it is costing the City $14.26 per hour to have the Arena sitting as it is. When the Arena is being used the cost moves to $18.30. For Public Skating the cost moves to $23.30 per hour. Dick Blekum gave a report on the Ice Arena Operator's meeting he attended last week. Meeting adjourned at 11:45 P. M. William Herzog Secretary WH:ds April 20, 1972 34. The meeting was called to order by the Chairman at 7:35 P. M. Members present: Dick Balfanz, Lawrence Junker, George Wohlers, Jeannine Hoffbeck, Bill Herzog Absent: Don J,ahnke, Jack Dielentheis (arrived at 8:11) The Fast and Slow Pitch Softball League representatives were present to discuss the use of the softball field. The following was agreed: The Fast and Slow Pitch Softball Leagues will supply a labor force to move the backstop at Lily Lake Field. The crew will be under the supervision of Dick Blekum. In return for the labor the leagues will be credited with $700.00 to be used to pay agreed to fees for use of softball field lights. The leagues may use field lights until this fund is used up and then must resume paying set fees. Motion by Bill Herzog that All-Star type games using the Lily Lake Field be charged $15.00 per game plus the light charge - seconded by Lawrence Junker - carried 5 to 0 vote. Motion by Jack Dielentheis to approve the minutes of the last meeting provided all votes of 5-0 be changed to 6-0 with the exception of the last motion on page 32 which should read "carried 5-1"; - seconded by Jeannine Hoffbeck - Passed 6-0. Motion made by Jack Dielentheis that the rate to be paid lifeguards for the 1972 season be the same as the 1971 season - seconded by George Wohlers - carried 4-2. Motion by Jack Dielentheis to hire Donald Gilmore as a caretaker for the Lily Lake Swimming area at the rate of $2.25 per hour - seconded by Jeannine Hoffbeck - carried 6-0. Motion by Bill Herzog to hire Bradley Qualey as an alternate lifeguard for the 1972 season and Margaret Regis as a substitute lifeguard for the 1972 season - seconded by Jeannine Hoffbeck - carried 6-0. Motion by Jack Dielentheis that all substitute lifeguards be paid on the basis of qualifications and experience - seconded by Jeannine Hoffbeck - carried 6-0. April 20, 1972 35. Motion by Jack Dielentheis that the Commisson recommend to the City Council that they purchase an ice cream vending machine for the Lily Lake Arena. Recommend that it be Model 87-W from U. S. Automatic Sales, Inc. at a cost of $1,206.00 be purchased - seconded by George Wohlers - passed 6-0. Bill Herzog was instructed by the Commission to call the Recreation Department at the University of Minnesota and obtain facts concerning the hiring of a recreation major for the Lily Lake Recreation Area. Dick Blekum asked all Commission members to inspect the property at the corner of Ramsey and Myrtle Streets and come to the next meeting with recommendations at to how it could be suited for a park. The meeting adjourned at 10:15 P. M. William Herzog Secretary WH:ds June 8, 1972 36. The meeting was called to order by Chairman, Dick Balfanz at 7:45 P. M. Present: George Wohlers, Dick Balfanz, Don Jahnke Bill Herzog (Hoffbeck arrived at 7:50) Absent: Jack Dielentheis, Lawrence Junker, Also Present: Dick Blekum Motion made by Don Jahnke to request the Council to instruct the City Coordinator, Ray Marshall and the Director of Parks and Recreation, Mr. Blekum to draw up specifications for a plex-a-glass side panel and side rails for the ice arena. These q?ecifications should be put out on a bid to include material, labor and installation. The advertisement for bids should be for the entire Metropolitan area. Seconded by Bill Herzog - passed by a 5-0 vote. Hoffbeck arrived at 7:50 P. M. Considerable discussion was held concerning the hiring of a Lily Lake Complex Manager. Motion made by Bill Herzog, seconded by Don Jahnke, passed by a 5-0 vote that they draw up a job description pertaining to the possibility of hiring a manager for the Lily Lake Recreation Complex. Motion made by Jeannine Hoffbeck, seconded by Bill Herzog, passed by a 5-0 vote to accept the job description as drawn up and hiring of a manager for the Lily Lake Recreation Center. Motion made by Bill Herzog, seconded by Don Jahnke, passed by a 5-0 vote to request the Council to approve the hiring of a Lily Lake Recreation Center Manager. LILY LAKE RECREATION CENTER JOB DESCRIPTION JOB OPPORTUNITY City -- Stillwater Lily Lake Recreation Center Manager Salary - $7,000 to $9,000 depending on experience and qualifications Starting Date- September 1, 1972. COMMUNITY PROFILE Stillwater is a community of some 10,000 people located in the beautiful St. Croix River Valley. Downtown St. Paul is located just 20 miles to the West with the Minneapolis business district just 30 miles. Stillwater considers itself June 8, 1972 37. a progressive community with a reputation of having an excellent school system. The Lily Lake Recreation Center is a new year-round complex with an ice arena, three tennis courts, a softball field and swimming beach. PRIMARY RESPONSIBILITIES 1. Manager and program the Lily Lake Recreation Center 2. Coordinate and supervise working staff. 3. Schedule Events 4. Promote year-round arena potential. 5. Work in a cooperative way with the Director of Parks and Playgrounds 6. To be responsible to the City Recreation Commission. QUALIFICATIONS 1. Degree in related field mandatory. 2. Experience desired but not mandatory. 3. Must become a resident of the City of Stillwater. 4. Must have the ability to meet, work with, and relate go the general public. APPLICATIONS 1. Deadline for filing - August 1, 1972. 2. Send complete resume, including references to - Dick Balfanz, Chairman Recreation Commission City Hall - 216 North Fourth St. Stillwater, Minnesota 55082 Chairman Balfanz directed all members of the Recreation Commission to be present at the next Council meeting (June 20, 1972) to assist in answering any questions the Council may have. The Commission encourages the Council to send a letter of communication to Lawrence Junker, concerning his long years of service to the Commission. The Commission directs Dick Blekum to proceed with the necessary maintenance needed at the ice arena to be completed by the 6th of October. The West side park area was discussed and a plan was proposed Dick Blekum will make a preliminary check on the Park potential. June 8, 1972 The meeting adjourned at 10:15 P. M. William Herzog Secretary WH:ds 38. July 10, 1972 The meeting was called to order at 7:35 P. M. Present: Dick Balfanz, Don Jahnke, Jeannine Hoffbeck, Bill Herzog, George Wohlers, Dick Blekum Absent: Jack Dielentheis Others Present: Jim Buege, Tom Juhl, Bob Burtzlaff, Nancy Hagan Bob Burtzlaff asked the commission for the use of the softball field for an All Star Game. On motion of Bill Herzog, seconded by George Wohlers the Softball Association was permitted to reserve the softball field for Thursday, July 13, 1972 for an All Star Fast Pitch Softball Game at the previously agreed to rates. Carried 5-0. Jim Buege asked the Commission for the use of the Softball Field for a Baseball Tournament. On motion of George Wohlers, seconded by Bill Herzog the V.A.A. will be allowed to reserve the Softball Field, July 22 and 23, 1972 and August2, 1972 for a V.A.A. Baseball Tournament. Carried 5-0. Nancy Hagan, an ice skating teacher presented a proposal on figure skating lessons for this coming ice season. On motion of Jeannine Hoffbeck, seconded by Don Jahnke Nancy Hagan was hired as a figure skating instructor for the 1972-73 ice season on a fifty/fifty fee basis. Carried 5-0. Tom Juhl asked for the use of the softball field for a Softball Tournament during Lumberjack Days, July 29 and 30, 1972. On motion of George Wohlers, seconded by Bill Herzog, Tom Juhl was given permisson to use the Softball Field for a Lumber- jack Day Softball Tournament and a charge of $5.00 per hour will be charged for the use of the lights. Carried 5-0. On motion of George Wohlers, seconded by Don Jahnke that Ray Marshall, City Coordinator advertise for bids for skate sharpening at the ice arena for the 197-73 season - terms to be the same as last year. Passed 5-0. 39. July 10, 1972 -2- On motion of Bill Herzog, seconded by Don Jahnke the proposed layout of the Ramsey and Grove Park be presented to the Council with the request that it be referred to the Engineering Department for cost estimates. Carried 5-0. A discussion of priorities was held and the following priorities were set: 1. Hire Lily Lake Complex Manager 2. Develop Ramsey-Grove Park 3. Initiate Action to develop Legion Beach Park The Council should be reminded that the above projects will be costly but worthwhile and the Commission is determined to satisfactorily complete each project. William Herzog Secretary WH:ds 40. July 20, 1972 41. The meeting was called to order at 7:30 P. M. Present: Dick Balfanz, Jeannine Hoffbeck, Don Jahnke, Jack Dielentheis, Bill Herzog Absent: George Wohlers The Commission reviewed the applications for the Lily Lake Complex Manager's job - several applicants were recommended for an interview. The Commission would like to have letters sent to all applicants stating our thanks for applying and that all applications will be screened. They should be told that if they do not get a call from the commission for a personal interview by the 10th of August, they should assume that they will not be given further consideration for the job. The following schedule has been set for the Commission: August 3 August 10 Meeting to screen all applications received by August 1 Meeting to interview all candidates selected. The number will be reduced to four. The final four (4) will be called back for an interview with the Council at a date to be set by the Council. Dick Balfanz told the Commission about the problems involved during the slow pitch All-Star game on Saturday, July 15th. The problem stemmed from the service of beer to minors and the fact that no police protection was evident. There was no previous permission granted by the Commission for the use of the fild. Moved to adjourn at 10:00 P. M. William Herzog, Secretary WH:ds August 3, 1972 42. The meeting was called to order by Chairman, Dick Balfanz at 7:40 P. M. Present: George Wohlers, Dick Balfanz, Don Jahnke, Jeannine Hoffbeck, Jack Dielentheis Absent: Bill Herzog The Commission reviewed more applications for the Lily Lake Complex Manager's job. A brief discussion was held about the job description before going through the final section of applicants to be interviewed. On August 17th the Commission and the Council will interview applicants from 7 to 11 P. M. - notices will be sent to applicants. Any applications arriving by Friday, August 4th will be reviewed via telephone Friday evening. It was recommended that Dick Blekum draw up questions that the Council and the Commission can ask of the applicants. Copies will be given to all members prior to the meeting. Motion made by Don Jahnke that admission at the Ice Arena will be one ticket or 50 for 15 years of age and under and two (2) tickets or $1.00 for 16 years of age and up. Seconded by Jack Dielentheis. Motion passed 5-0. (Council will act on this recommendation). Recommendation was made that Council insist on policeman on duty in all cases where beer is served at Lily Lake Recreation Center. Council approved of a temporary beer license will be referred to the Public Safety Director for assignment of police- man for said occasion before the final issuance of the beer permit. The cost of said policeman is to be borne by sponsoring organization. Meeting adjourned at 10:40 P. M. Jeannine Hoffbeck, Acting Sectetary JH:ds 43. September 14, 1972 The meeting was called to order at 7:45 P. M. by Chairman, Dick Balfanz. Present: Dick Balfanz, Don Jahnke, Jeannine Hoffbeck, Ray Marshall, Dick Blekum and Bill Herzog - Bob Brothen Absent: George Wohlers and Jack Dielentheis The Commission complimented itself on the manner in which the search for a Lily Lake Complex Manager was conducted. DON JAHNKE made a motion that the Commission not accept the land offer by the Fairmeadows Association for park purposes because of the conditions attached. Seconded by Herzog - passed 4 -0. BILL HERZOG made a motion that the Ramsey- Grove Park proposal presented to the Council be accepted - seconded by Hoffbeck - passed 4 -0. It is the feeling of the Commission that with the hiring of a Lily Lake Complex Manager and with capital improvements under control, our immediate future actions must be directed toward park development and improvement. Parks to be developed and improve include the Ramsey -Grove Area, Meadowlark Park, Schulenberg Park, and the small area on the East end of McKusick Lake. It is hoped that the Council will recommend ways that these park improvements can be financed. Any other assistance the Council can offer will be greatly appreciated. JEANNINE HOFFBECK made a motion that Ron Anderson and Joyce Schmidt and any other applicants for the opening on the Commission be called in for an interview at the next regularly scheduled meeting - seconded by Jahnke - passed 4 -0. Meeting adjourned at 9 :15 P. M. William Herzog, Secretary WH:ds 44. October 12, 1972 The meeting was called to order at 7:35 P. M. by Chairman, Dick Balfanz. Present: Dick Balfanz, Jeannine Hoffbeck, Don Jahnke, George Wohlers, Jack Dielentheis, Bill Herzog, Bob Brothen Mr. Ron Anderson and Mrs. Joyce Schmidt were present and interviewed for the opening that exists on the Commission. JOYCE SCHMIDT presented the following figures concerning students transported out of town for roller skating. She asked that the Commission consider roller skating as an activity for the arena during non -ice times. She felt it would be a very profitable venture for the arena. 1971 -72 Roller Skating Tally Elementary Grades Secondary Schools Date No. Area 10/14 canc. A -L 10/28 69 Ba, LE 11/4 canc. LL, Wa 11 /11 74 SB, Ma, Wi 11/18 38 St. 12/2 40 OP 1/6 35 A -L, Ba 1/13 68 LE 1/20 19 LL 1/27 58 Wa, St 2/3 101 SB, Ma, 2/10 90 OP 2/17 64 A -L, Ba. 2/24 71 LE 3/16 121 OP 3,23 90 OP Total 938 DATE NO. 9/30 97 10/14 54 11/4 43 11/18 48 12/2 40 12/16 Canc. (23) 1/13 46 1/27 canc. 2/10 41 2/24 31 3/9 41 Total 464 On motion of Bill Herzog, seconded by Jack Dielentheis that Bob Brothen investigate the purchase of a hard surface floor for the arena and the possible uses thereof. Passed 6 -0. A discussion was held concerning the St. Croix Hockey Association. Rumors persist that the Commission has not given that Association the right priority for the purchase of ice time. 45. October 12, 1972 Page 2 Dick Blekum explained that the St. Croix Hockey Association had ample opportunity to purchase plenty of ice item on Saturday mornings and on Sundays for their clinics. On motion of Jack Dielentheis, seconded by Jeannine Hoffbeck that the secretary draft a letter to be sent to the Hockey Assoc- iation concerning this matter. Passed 6 -0. Discussion concerning the police force used at the arena was held. Bob Brothen stated that he was pleased with the situation so far but would keep his eyes open to possible problems. On motion of Jack Dielentheis, seconded by George Wohlers, the Commission authorized Mr. Brothen to hire two or more people to maintain security and discipline at the arena during public skating hours. One of these two should be capable of skating and will be on the ice. Passed 6 -0. ROB RIES' proposal was read to the Commission and Jack Dielentheis made a motion that the proposal be passed on to Bob Brothen for his scrutiny and that he bring his thoughts concerning the proposal back to the next meeting. Seconded by Bill Herzog. Passed 6 -0. I, Rob Ries, respectfully submit the following ideas for the Lily Lake Ice Arena. WHEREAS: a. There is not enough opportunity to the whole public b. No variety (either in skating or music used) c. The arena could more fully be used, to benefit the public and to finance the building. d. Supervision is poor:: THEREFORE: a. Open Skating should be done at different age levels. (not whole public at once) b. Different types of music should be used (waltz and rock, Western, etc.) c. Dances at a high school level on the ice could be profitable (and a change) d. Open hockey at different age levels should be formed e. As for supervision; Police which are not on skates and also check on the parking lot, cannot keep order on the ice. There should be a Policeman there, but there should also be two ice guards to KEEP control (on the ice - look at any other arena's system). October 12, 1972 Page 3 On motion of Bill Herzog that Joyce Schmidt be placed on the Commission, seconded by Jeannine Hoffbeck. Motion failed 3-2 with one abstaining. On motion of Don Jahnke, seconded by Jack Dielentheis that Ron Anderson be placed on the Commission. Passed 3--2 with one abstaining. The meeting adjourned at 9:45 P. M. William Herzog, Secretary WH:ds 46. 47. November 16, 1972 The meeting was called to order at 7:35 P. M. by Chairman, Dick Balfanz. Present: Dick Balfanz, George Wohlers, Ron Anderson, Bob Brothen Donald Jahnke, Jeannine Hoffbeck, Dick Blekum, William Herzog (arrived at 7:39) Ron Anderson was welcomed to the Commission DICK BLEKUM presented the commission with the park plans for the new Croixwood Addition. There are a total of six park areas to be developed. Each area has been assigned a number. The Commission recommends that all utilities be stubbed in on Park One and Two. Utilities are to include electricity, water and sewer. It is also recommended that Dick Blekum be consulted concerning the location of these utilities. The commission's thoughts on these six park areas are as follows: Park #1 Softball field, playground Park #2 Picnic area, park, playground Park #3 Picnic and nature area Park #4 Nature Trail, wooded lot Park #5 Nature Trail, wooded lot Park #6 Park Bench and Green Area The Commission recommends that a copy of tonite's minutes be sent to The Planning Commission directed to Duane Arndt. DON JAHNKE made a motion to request the Council to call a public hearing for the purpose of "Park usage for the Ramsey-Grove Park and the Meadowlark Park". At this hearing the Commission's proposal for these two parks would be presented and imput from area residents would be received. The hearing would be held during a convenient Council meeting in February. Seconded by Jeannine Hoffbeck. Passed 6-0. BOB BROTHEN discussed the use of the arena as a roller rink. He has checked with area roller rinks and found the advice received was very negative. Seasonal attitude, skate maintenance, low participation were found to be reasons against roller skating in the summer. Portable floors were priced out at a starting price of $50,000.00. Air conditioning of the building is a must and this would run another $20,000.00. There seems to be very little possi- bility of promoting summer acitivites without extreme costs. 48. November 16, 1972 Page 2 BOB BROTHEN reported that the arena is functioning rather smoothly with the usual problems. Lloyd Zieske is now used on the ice as a guard and is working out very well. DICK BLEKUM presented a proposal to update the City Park Department. . Park Department should acquire its own headquarters. Should be located on City owned property on Olive and Oak Street. Should include a garage with maintenance yard. Could also be located on Park ##1 in Croixwood. Building should be 46 x 50 of block or steel structure and house all City owned recreation equipment, office space, washrooms, furnace rooms and phytotron room It is a guess that the cost of the building would come to approximately $20,000. 2. Equipment should be updated. Present equipment includes a small John Deere Tractor with several attachments; 1956 half ton pickup plus assorted small pieces of equipment. New pickup (recently authorized). Proposed that a new medium sizes Staah S -650G - 25 HP gasoline tractor. Price of which is $2,795.00. A tree transplanter attachment should also be purchased to fit this tractor which would cost approximately $3,000.00. This piece of equipment could be used to transplant up to three inch trees. Proposed that a Grounds Groomer be purchased at an approximate cost of $1,500.00. 3. Proposed that a new man be hired to work as a laborer for the Park Department. Should be a full -time man with a background in horticulture. It should be remembered that at the present there are 13.7 acres of City parks developed and maintained. With an addition of Croixwood to the City we will be adding a total of 53 acres. The Commission recommends that the Council study the above proposal and consider the approval of all or a portion of the proposal as submitted. Adjourned at 10:30 P. M. William Herzog, Secretary WH:ds 22. December 4, 1972 A meeting of the Stillwater Recreation Commission was held at Lily Lake Park on Saturday, December 4, 1971 at 2:00 P. M. Present: Richard Balfanz, George Wohlers, Jzck Dielentheis, Dick Blekum Absent: William L. O'Brien and Lawrence Junker The Commission advised Mr. Blekum to update his work scheduling hours with the addition of Jake Schmoeckel and to complete work within the next two weeks. The Commission felt that concessions were being lost tremendously due to over-counter sales. The following motion was made and seconded for Council approval: (1) Purchase a combination coffee, soup, and hot chocolate vendor (2) Purchase candy and pastry combination vendor. The present candy vendor has not worked correctly since purchased. We will return this vending machine to the company and get reimburse- ment. The Commission feels self-service vendors will increase revenue on concessions and pay for themselves. Acting Secretary, Richard Balfanz RB:ds 49. December 14, 1972 The meeting was called to order at 7:35 P. M. by Chairman, Dick Balfanz. Present: Don Jahnke, Dick Balfanz, George Wohlers, Jeannine Hoffbeck, Dick Blekum, Bob Brothen, Ron Anderson Absent: William Herzog, Jack Dielentheis (arrived at 8:20) A letter was read from the Hockey Association concerning ice time for next year, problems this year and thanking us for our help. This letter was referred to Bob Brothen for consideration, taking into account priorities. Bob Brothen will check the use of icetime by the Hockey Association and the Wacouta league. MARYKNOLL PARK Bob Steindorff has given a 12 foot easement to this area. We will need more facts as to the dimensions of the park, location of the easement and property owner's approval to make these facts public before our meeting in January. LILY LAKE PARK ARENA Discussion was held on the portable floor for the arena. It was recommended that Dick Blekum and Bob Brothen check on the portable floor that is for sale in Babbitt, Minnesota. Dick Blekum will also check on all aspects of this project if we can come up with a reason- able price Discussion was held on what happens with money for ice time when a group does not show. It was recommended that Dorothy Schnell send a letter to Mr. Knoche and the Hockey Association remind them that all ice time sold at Lily Lake Arena when a gate is being sold by the buyer, be sold at a rate of $40.00 per hour. (see minutes of February 24, 1972 meeting). MISCELLANEOUS It was recommended that the Public Safety Director be asked to more fully enforce the snowmobile ordinance - this should be made public via an announcement. 50. It was recommended that a fence (8 foot cyclone) be put around Pioneer Park on the Northeast and South sides. The fence on the West side should be completed to match what is now there. It was recommended the the parks be better patrolled. Dorothy Schnell is to notify Pat Needham, President of the Jaycees to report at the January meeting to tell of their plans for the Legion Beach property. Bob Brothen gave statistics on the attendance at the public skating. Jack Dielentheis made a motion that Bob Brothen be authorized to eliminate public skating on Monday and Wednesday evenings at his discretion based on actual public usage on said evenings. Seconded by George Wohlers. Motion carried 5-0. The meeting adjourned at 9:35 P. M. JH:ds December 14, 1972 Jeannine Hoffbeck, Acting Secretary