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2023-02-21 CC Agenda Packet
216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us REVISED AGENDA CITY COUNCIL MEETING February 21, 2023 REGULAR MEETING 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. RECOGNITIONS OR PRESENTATIONS 1. Council Service Award for Commission Member Gregg Carlsen (Library Board of Trustees) V. OPEN FORUM – open forum allows the public to address council on subjects which are not part of the meeting. Council may take action, reply or give direction to staff. Please limit your comments to 5 minutes or less. VI. STAFF REPORTS 2. Public Works Director 3. Police Chief 4. Fire Chief – Fire Dept 2023 Workplan 5. Finance Director 6. Community Development Director 7. City Clerk 8. City Attorney 9. City Administrator VII. CONSENT AGENDA – these items are considered routine and will be enacted by one motion with no discussion. Anyone may request an item to be removed from the consent agenda and considered separately. 10. February 7, 2023 Workshop and Regular Meeting Minutes 11. Payment of Bills 12. 2023-2025 Firefighters Local 1049 Labor Agreement– Resolution 13. Assignment of TIF Note for TIF District 12 (Midnight Real Estate Group/Crosby Hotel) – Resolution 14. Downtown Manhole Rehabilitation Project Bid Award – Resolution 15. Gambling Premise License at Lift Bridge Brewery – Resolution 16. Legislative Support for Washington County Heritage Center – Resolution 17. Library Board of Trustees Appointment 18. Minnesota Urban Area Security Initiative Grant for Security Cameras Downtown 19. Parks Department Play Structure Purchase Request 20. Raingardens Maintenance Agreement with Washington Conservation District – Resolution 21. Sewer Department Purchase Request for Replacement of Televising Sewer Camera 22. Water Utility Fund Annual Increase – Resolution 23. Brick Street Drainage and Utility Easement Amendment (Zvago Senior Coop) VIII. PUBLIC HEARINGS – when addressing Council please limit your comments to 10 minutes or less. 24. CD Case No. 2022-83 Amending City Code Section 31-325 (allowable uses in non-residential districts) and City Code Section 31-101 to establish appropriate locations for indoor commercial recreation uses – Ordinance 1st Reading IX. UNFINISHED BUSINESS X. NEW BUSINESS 25. Police Department Purchase Request for Polaris Side-by-Side Vehicles using ARPA Funds XI. COUNCIL REQUEST ITEMS XII. ADJOURNMENT Page 1 CITY OF STILLWATER LIST OF BILLS 1ST Line/Leewes Ventures LLC Snacks for concessions 1,467.60 Adam's Pest Control Pest Control 255.00 Advance Auto Parts Equipment repair supplies 497.16 Advanced Sportswear Uniforms 1,234.25 Air Down There Annual certification of equipment 2,093.99 Arrow Sports Group Concession supplies 176.04 Aspen Equipment Company Equipment repair supplies 420.77 Auto Owners Insurance Company Flood Insurance 18,854.00 Axon Enterprises Training supplies 3,323.40 BlueCross BlueShield Group Medicare Retiree Health Insurance 15,613.50 BlueCross BlueShield of MN Inc. Retiree Health Insurance 25,317.65 Bolton & Menk Inc. Mid Oaks Lift Station Rehab 941.50 Boyer Trucks - Minneapolis Equipment repair supplies 59.33 BridgeTower OpCp LLC Finance & Commerce Public Notice 133.65 Canteen Refreshment Services Concession supplies 351.02 Cintas Corporation Uniforms Mats & Towels 320.92 City of Eden Prairie Fencing Consortium Fees 6,476.00 Coca-Cola Distribution Beverages for concessions 1,443.84 Compass Minerals Salt 8,252.44 Corval Constructors Equipment repair 496.00 Cummins Sales & Service Inspection & service 778.88 Custom Truck One Source Plow marker 64.00 Dalco Park janitorial supplies 7,129.42 ECM Publishers Publications 340.00 Emergency Automotive Replacement part 327.70 Enterprise FM Trust Lease vehicles 10,308.50 Environmental Equipment & Services Equipment repair charges 6,214.97 First State Bank & Trust Energy Efficiency Project Loan 4,499.43 FleetPride Equipment repair supplies 110.09 Forestry Suppliers Inc. Supplies 111.46 Grainger Ratchet socket pack out set 457.25 Guardian Supply Uniforms & Body Armor 2,155.97 Gunter Allison Park fee refund 100.00 Hagar Dylan Park fee refund 100.00 Happy Bridge LLC Refund of 4th qtr lodging tax overpayment 39.69 Hawkins Inc Chemicals 2,179.00 HealthPartners Occupational Medicine Drug screen 58.00 Heritage Printing Inc. Business cards 53.20 HKGi Lumberjack Landing 4,642.75 Huebsch Service Uniforms & mat cleaning service 1,130.76 IAFC Membership Membership 270.00 IState Truck Center Step - fuel tank 84.89 Junker Brad Reimburse for captain interview panel meals 38.29 Jurek John Reimburse for work boots 149.99 Kath Companies Diesel exhaust fluid 850.32 Kelly & Lemmons PA Prosecution 8,500.84 Page 2 Keys Well Drilling Company Water level indicator 1,800.00 King Peter H Reimburse for Fire Office Training School 317.42 Kremer Services LLC Equipment repair charges 850.56 Krueger's Christmas Trees Trees 465.66 Lawson Products Equipment repair supplies 17.88 League of MN Cities Training 145.00 League of MN Cities Ins Tr Workers Comp Insurance 92,746.00 LexisNexis Trax 1,890.00 Lincoln National Life Insurance Co COBRA Life Insurance 18.00 Lindstrom Joe Reimburse for work boots 139.99 Lockridge Grindal Nauen PLLP Labor Relations 3,333.33 Loffler Companies Misc Service 9,812.18 Madden Galanter Hansen LLP Labor Relations Services 1,900.00 Marchetti Joe Reimburse for straw bales 32.18 Menards Supplies 1,271.98 Metropolitan Council Monthly SAC 2,460.15 Midwest Machinery Co Equipment repair supplies 371.42 MK Mechanical Inc Preventive Maint Fire Hall 1,660.65 MN Dept of Health Drinking Water Water Connection Fee 15,554.00 MN Dept of Labor and Industry License renewal 100.00 MNCCC Lockbox Training class 129.50 MSFDA Membership 450.00 Norbury Jacalyn Reimburse for Notary Reg 20.00 Nuss Truck & Equipment Oil filters 73.22 Obermueller Pam Park fee refund 100.00 ODP Business Solutions Office supplies 833.82 Oxygen Service Company Inc. Medical oxygen 270.64 PDQ.com PDQ Deploy & Inventory 2,100.00 Pepsi Beverages Company Beverages for concessions 2,223.16 Performance Plus LLC Drug screen 45.00 Pioneer Press St. Paul Publications 21.15 Riedell Shoes Inc. Skates 1,074.05 Roadkill Animal Control Deer pick up 103.00 Sinn Elaine Park fee refund 100.00 SiteOne Landscape Supply Coarse sand 55.30 Springbrook Software Annual Maint 39,571.77 St. Croix Boat and Packet Co. Ramp Cleaning 1,620.00 Stillwater & Oak Park Heights CVB Qtrly Lodging Tax 100,022.75 Stillwater Motor Company Vehicle service 51.45 Stillwater Towing Towing service 350.00 Streichers Ammo 1,410.16 Summit Companies Annual Sprinkler Inspection 1,272.00 Telemetry and Process Controls Install programming at Aiple lift station 2,300.06 Thomson Reuters Information Charges 162.86 Titan Machinery Shakopee Equipment repair 1,388.49 TKDA Lily Lake PRV 1,656.60 Town & Country Fence Install fence 35,379.00 Tri-State Bobcat Equipment repair supplies 50.95 Page 3 Twin Cities Dots & Pop Treats for concessions 691.20 Uline Inc Office supplies 6,232.84 United Rentals Inc Forklift rental 1,068.24 Volunteer Firefighters Benefit Assn of MN Firefighters Ins 1,925.00 Voyant Communications Phone 551.31 Washington County Recorder Recording fees 92.00 Wruck Sewer & Portable Rental Portable Restroom 224.41 Ziegler Inc. Glass 794.80 LIBRARY Amazon Business Supplies 95.47 Chan Karen Programs 780.00 Cole Papers Janitorial Supplies 374.72 Comcast Internet 188.10 Dalco Janitorial Supplies 348.88 Huebsch Service Rugs and Towels 136.91 Lentz Kristin Programs 40.00 Menards Janitorial Supplies 203.96 Mobile Beacon Hotspots 1,320.00 Office of MN IT Services Phone 148.35 Uline Inc Janitorial Supplies 460.69 Zoobean Inc Programs 995.00 ADDENDUM Comcast Internet, Phone & Cable 1,485.19 Kirvida Fire Equipment repair 125.00 LRE Water NML Groundwater Model Review 12,787.25 Telemetry Service 3,172.50 Washinton County Historical Society Refund of deposit for Ice Cream Social 100.00 Xcel Energy Energy 17,473.09 CREDIT CARDS 10,000 Lake Chapter of ICC Membership 150.00 Amazon.com Supplies 1,763.54 American Planning Assoc Membership 608.00 APWA Membership 277.50 Assoc of MN Building Officials Membership 225.00 AutoAccessoriesGarage Cover for truck 597.55 B&H Photo PCI express card 179.66 DreamHost Website hosting 19.95 Dropbox Dropbox license 1,080.00 Greater Stillwater Chamber World Snow Sculping 145.00 IACP Conference 500.00 Market Place Car Wash Car wash 6.00 MN Chiefs of Police Assoc ETI Conference 525.00 Page 4 SupplyHouse.com Equipment 1,026.46 Target Supplies 12.57 University of MN CCE Registration Continuing Education 750.00 Urban Land Institute Membership & Training 320.00 Walgreens Develop pictures 16.24 TOTAL 526,162.17 Adopted by the Stillwater City Council this 21st day of February, 2023 Mayor Ted Kozlowski City of Stillwater Washington County, Minnesota RESOLUTION 2023-xxx RESOLUTION APPROVING THE COLLATERAL ASSIGNMENT OF INTEREST IN REVENUE NOTE WHEREAS, the City of Stillwater (the "City") and Midnight Real Estate II, LLC (the "Developer") entered into a Contract for Private Redevelopment, dated November 2, 2017, and pursuant to the terms and conditions of the Assignment of Rights Under Development Contract, dated May 1, 2018, from Midnight Real Estate, LLC to the Developer (collectively, the "Agreement") in connection with the project described in the Agreement (the "Project") and; WHEREAS, the City issued a Tax Increment Revenue Note (Crosby Hotel Project), dated May 1, 2018, pursuant to the Agreement and made payable to the Developer (the "TIF Note") and assigned to Coulee Bank; and WHEREAS, the Developer is seeking to finance the Project with Choice Financial Bank (the "Bank"), and the Bank is requiring the execution of a Collateral Assignment of Interest in Revenue Note (the "Collateral Assignment"); and Upon release of the original TIF Note by Coulee Bank, the Developer shall promptly deliver the original of the TIF Note to the Bank. WHEREAS, a draft of the Collateral Assignment has been submitted to the City Council for approval: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota, as follows: 1. The City Council hereby approves the Collateral Assignment in substantially the form submitted, and the Mayor and the City Clerk are hereby authorized and directed to execute the Consent to Assignment of Payments Under Tax Increment Revenue Note (the "Consent") on behalf of the City. In the absence of the Mayor or the City Clerk, any document authorized by this resolution to be executed may be executed by an acting or duly designated official. 2. The approval hereby given to the Collateral Assignment includes approval of such additional details therein as may be necessary and appropriate and such modifications thereof, deletions therefrom and additions thereto as may be necessary and appropriate and approved by the City officials authorized by this resolution to execute the Consent. The execution of the Consent by the appropriate officer or officers of the City shall be conclusive evidence of the approval of the Collateral Assignment in accordance with the terms hereof. Adopted by the Stillwater City Council this 21st day of February, 2023. CITY OF STILLWATER __________________________________ Ted Kozlowski, Mayor Attest: ___________________________ Beth Wolf, City Clerk DATE: February 21, 2023 TO: Honorable Mayor and Councilmembers FROM: Yasmine Robinson, Planning Manager SUBJECT: Brick Street Drainage and Utility Easement Amendment (Zvago Senior Cooperative) (CPC Case No. 2018-25) BACKGROUND A condition of approval of the Zvago Senior Cooperative housing development located at 114 Brick Street (CPC Case No. 2018-25) was the conveyance of an easement encumbering an existing stormwater pipe. That condition was satisfied; however, it was recently discovered that there was an error in the legal description and said easement must be modified in order to fully encumber the infrastructure. The proposed easement amendment and legal was prepared the City Attorney. RECOMMENDATION Staff recommends approval of the easement amendment. ACTION REQUESTED Motion to approve the easement amendment for 114 Brick Street. FIRST AMENDMENT TO PERMANENT DRAINAGE AND UTILITY EASEMENT THIS FIRST AMENDMENT TO PERMANENT DRAINAGE AND UTILITY EASEMENT (this “First Amendment”) is entered into as of this __________ day of _______________________, 2023 (the “Effective Date”), by and between Zvago Cooperative at Stillwater, a Minnesota cooperative corporation (“Landowner”), and the City of Stillwater, a Minnesota municipal corporation (“City”). RECITALS Recital No. 1. Landowner and City entered into a Permanent Drainage and Utility Easement dated March 1, 2022, recorded as Document No. 4362422 on March 8, 2022, in the Washington County Recorder’s Office (“Easement”). Recital No. 2. There is an error in the legal description of Landowner’s Property and the Permanent Easement Area defined in the Easement. Recital No. 3. The parties mutually desire to amend the Easement to correct the legal descriptions. NOW, THEREFORE, in consideration of the mutual promises and covenants of each to the other contained in this First Amendment and other good and valuable consideration, receipt of which is hereby acknowledged, the parties hereto do covenant and agree as follows: 1. The entire Easement is hereby incorporated into the First Amendment, except as modified below. 2. The PROPERTY DESCRIPTION paragraph shall be removed and replaced in its entirety with the following: PROPERTY DESCRIPTION: Real property in Washington County, Minnesota, legally described as follows: Lot 2, Block 1, ECUMEN STILLWATER OUR SAVIORS LUTHERAN CHURCH, according to the recorded plat thereof, Washington County, Minnesota 2 Abstract Property PID: 29.030.20.42.0043 3. Exhibit A shall be removed and replaced in its entirety with the attached Exhibit A. 4. Except as provided for above, the terms and provisions of the Easement shall remain in full force and effect. 5. This First Amendment and all disputes or controversies arising out of or relating to this First Amendment or the transactions contemplated hereby shall be governed by, and construed in accordance with, the internal laws of the State of Minnesota, without regard to the laws of any other jurisdiction that might be applied because of the conflicts of laws principles of the State of Minnesota. 6. Nothing contained herein shall be deemed a waiver by the City of any governmental immunity defenses, statutory or otherwise. Further, any and all claims brought by Landowner or its successors or assigns, shall be subject to any governmental immunity defenses of the City and the maximum liability limits provided by Minnesota Statutes, Chapter 466. 7. This First Amendment may be executed in two or more counterparts, all of which shall be considered one and the same instrument and shall become effective when one or more counterparts have been signed by the parties and delivered to the other parties. 8. This First Amendment shall not be amended, modified or supplemented, except by a written instrument signed by an authorized representative of each party. [Remainder of this page has been intentionally left blank] 3 IN TESTIMONY WHEREOF, the parties have caused this First Amendment to be executed as of the day and year first above written. CITY: CITY OF STILLWATER By: Ted Kozlowski Mayor By: Beth Wolf City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON ) On this _____ day of _______________, 2023, before me a Notary Public within and for said County, personally appeared Ted Kozlowski and Beth Wolf to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and the City Clerk of the City of Stillwater, the Minnesota municipal corporation named in the foregoing instrument, and that it was signed on behalf of said municipal corporation by authority of its City Council and said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said municipal corporation. Notary Public 4 LANDOWNER: ZVAGO COOPERATIVE AT STILLWATER By: Charles (Chuck) Armstrong Assistant Secretary and Treasurer STATE OF __________________ ) ) ss. COUNTY OF ________________ ) This instrument was acknowledged before me on _________, 2023, by Charles (Chuck) Armstrong, the Assistant Secretary and Treasurer of Zvago Cooperative at Stillwater, a Minnesota cooperative corporation, on behalf of the cooperative corporation. Notary Public THIS INSTRUMENT DRAFTED BY AND AFTER RECORDING PLEASE RETURN TO: Korine Land, #262432 LeVander, Gillen, & Miller, P.A. 1305 Corporate Center Drive, Suite 300 Eagan, MN 55121 (651) 451-1831 A-1 EXHIBIT A LEGAL DESCRIPTION AND DEPICTION OF PERMANENT EASEMENT AREA A 40.00 foot wide easement for drainage and utility purposes over, under and across Lot 2, Block 1, ECUMEN STILLWATER OUR SAVIORS LUTHERAN CHURCH, according to the recorded plat thereof, Washington County Minnesota. The center line of said easement is described as follows: Commencing at the southwest corner of said Lot 2, thence easterly along the southerly line of said Lot 2 on an assumed bearing of South 82 degrees 10 minutes 29 seconds East for 107.10 feet to the point of beginning of the center line to be described; thence North 16 degrees 25 minutes 15 seconds West for 468.59 feet; thence North 17 degrees 41 minutes 37 seconds East for 157.84 feet and said centerline there terminating. The sidelines of said easement shall be shortened or prolonged to begin on said southerly line. A-2 SUlIwater The Birthplace of Minnesota 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us AGENDA CITY COUNCIL MEETING February 21, 2023 REGULAR MEETING 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. RECOGNITIONS OR PRESENTATIONS 1. Council Service Award for Commission Member Gregg Carlsen (Library Board of Trustees) V. OPEN FORUM — open forum allows the public to address council on subjects which are not part of the meeting. Council may take action, reply or give direction to staff. Please limit your comments to 5 minutes or less. VI. STAFF REPORTS 2. Public Works Director 3. Police Chief 4. Fire Chief — Fire Dept 2023 Workplan 5. Finance Director 6. Community Development Director 7. City Clerk 8. City Attorney 9. City Administrator VII. CONSENT AGENDA — these items are considered routine and will be enacted by one motion with no discussion. Anyone may request an item to be removed from the consent agenda and considered separately. 10. February 7, 2023 Workshop and Regular Meeting Minutes 11. Payment of Bills 12. 2023-2025 Firefighters Local 1049 Labor Agreement— Resolution 13. Assignment of TIF Note for TIF District 12 (Midnight Real Estate Group/Crosby Hotel) 14. Downtown Manhole Rehabilitation Project Bid Award — Resolution 15. Gambling Premise License at Lift Bridge Brewery — Resolution 16. Legislative Support for Washington County Heritage Center — Resolution 17. Library Board of Trustees Appointment 18. Minnesota Urban Area Security Initiative Grant for Security Cameras Downtown 19. Parks Department Play Structure Purchase Request 20. Raingardens Maintenance Agreement with Washington Conservation District — Resolution 21. Sewer Department Purchase Request for Replacement of Televising Sewer Camera 22. Water Utility Fund Annual Increase — Resolution VIII. PUBLIC HEARINGS — when addressing Council please limit your comments to 10 minutes or less. 23. CD Case No. 2022-83 Amending City Code Section 31-325 (allowable uses in non-residential districts) and City Code Section 31-101 to establish appropriate locations for indoor commercial recreation uses — Ordinance 1st Reading IX. UNFINISHED BUSINESS X. NEW BUSINESS 24. Police Department Purchase Request for Polaris Side -by -Side Vehicles using ARPA Funds XI. COUNCIL REQUEST ITEMS XII. ADJOURNMENT HE BIRTHPLACE OF MINNESOEA STILLWATER CITY COUNCIL SERVICE AWARD On behalf of a grateful City and upon the recommendation of leading citizens, the Mayor and City Council hereby extend recognition and appreciation to gitegg 'Spike' emben g an ouefc l (i gecvo of mice a3 a atent6e,t of the J3a.and of J tee/3 and for outstanding service in support of the City of Stillwater's mission. Ted Kozlowski, Mayor Date of Recognition: February 21, 2023 illwat!r THE BIRTHPLACE OF MINNESOTA DATE: February 17, 2023 TO: Honorable Mayor and City Councilmembers FROM: Stuart W. Glaser, Fire Chief SOP SUBJECT: SFD 2023 Workplan BACKGROUND The Fire Department completed a Community Risk Assessment and Standards of Cover Study last year. The consulting firm of Fitch & Associates was retained by the City of Stillwater and presented their findings to the Council at the November 1, 2022 Council Meeting. The Council accepted the study and recommendations presented. Attached is the 2023 workplan developed for the Department based on several recommendations from the consultant's report. Several of these items will be able to be completed relatively quickly while others will take some time. Bear in mind this is a living document and is subject to change or be modified as needed to work toward accomplishing these recommendations. The Department is currently working on several aspects of the study which include monitoring the recommended performance response measurements and clarifying the Department's organizational chart. Both of these items are attached for your information. RECOMMENDATION Review workplan and documents attached. ACTION REQUESTED Accept workplan as presented. 2023 SFD Workplan The workplan developed here is based on the recommendations from the Community Risk Assessment and Standards of Cover Report developed by third party consultants Fitch & Associates in 2022. The City Council accepted this report and recommendations at the November 1, 2022 City Council Meeting. The plan is a working document and may be amended or modified as needed to accomplish priorities or make changes as required based on Department needs or Council direction. Staffing Project/Task Assigned First Quarter 2023 Second Quarter 2023 Third Quarter 2023 Fourth Quarter 2023 Monitor effective response force benchmarks (pp. 112-113) Chief Glaser _ Bring to Council for review Develop FTE Firefighter Position (p.126) Deputy Chief Ballis, HR, Chief Glaser Develop job description, prepare job analysis, develop band and grade placement Include new position in City job bank Prepare 2024 budget request 2024 Budget approval by Council POC Hiring (p. 122) Deputy Chief Ballis, HR First review of applicants and set schedule for candidate testing and interviews Continue candidate hiring process and select candidates for hire Accept applicants Accept applicants Administration Project/Task Assigned First Quarter 2023 Second Quarter 2023 Third Quarter 2023 Fourth Quarter 2023 Update Department Organizational Chart for Clarification (p. 126) Chief Glaser, Deputy Chief Ballis, Asst. Chief Zeuli Prepare and implement new org chart Establish Department working group (p. 126) Deputy Chief Ballis, Asst. Chief Zeuli Solicit members and create working group and develop meeting schedule Ongoing Ongoing Ongoing Page 1 of 3 2023 SFD Workplan Data Project/Task Assigned First Quarter 2023 Second Quarter 2023 Third Quarter 2023 Fourth Quarter 2023 RMS Data Collection (p. 127) Deputy Chief Ballis, Asst. Chief Zeuli Work with RMS to determine data collection capability to monitor response benchmarks Ongoing Ongoing Ongoing Operations Project/Task Assigned First Quarter 2023 Second Quarter 2023 Third Quarter 2023 Fourth Quarter 2023 Standard Asst. Chief Implement Ongoing Ongoing Ongoing Operating Guide (SOG) Zeuli, Training Committee SOG review and connect Review (p. 127) SOG's to training evolutions New Apparatus Begin Ongoing Potential time Apparatus Spec developing frame to order Specification committee (SFD Members and Officers) and reviewing new vehicle options new apparatus Prevention Project/Task Assigned First Quarter 2023 Second Quarter 2023 Third Quarter 2023 Fourth Quarter 2023 Develop risk- based inspection schedule (p. 128) Deputy Chief Ballis Begin work on developing program Work on implementing inspection program with duty crews Ongoing Ongoing Fire Pre -plan development (p. 127) Cpt. Marchetti/Fire Service Specialist Brueghel, Duty Crews Deputy Chief Ballis will schedule training on pre -plan software program Crews will gather pre- plan information and enter data Ongoing plan development Ongoing plan development Page 2 of 3 2023 SFD Workplan Dispatch Project/Task Assigned First Quarter 2023 Second Quarter 2023 Third Quarter 2023 Fourth Quarter 2023 Box alarm Asst. Chief Participate Ongoing Ongoing Potential development Zeuli, County and monitor development development implementation (p. 129) Fire Chief's WCSO FIT based on WCSO Association, WCSO Dispatch, Chief Glaser Team Meetings and participate in County Fire Dispatch and County Fire Chief's approval Chief Meetings Participate in County Chief Glaser Attend and represent Ongoing Ongoing Ongoing Dispatch/IT SFD/City of Committee Stillwater on (p. 130) CAD Dispatching process and needs Collaboration Project/Task Assigned First Quarter 2023 Second Quarter 2023 Third Quarter 2023 Fourth Quarter 2023 Collaboration with other response agencies/partners (p. 130) Chief Glaser Work with response partners (fire, police, EMS, public works) to ensure safe, efficient, cost-effective high -quality emergency response protocols Ongoing Ongoing Ongoing Page 3 of 3 PERFORMANCE OBJECTIVES AND MEASUREMENT Performance Objectives — Benchmarks This standards of cover document is the first for the Stillwater Fire Department. Therefore, there is not an established benchmark for the programs. Below is a best practice summary for the department to consider adopting as a benchmark to strive for moving forward. Fire Suppression Services Program For 90 percent of all structure fire responses, the total response time for the arrival of the first - arriving unit, staffed with three firefighters, shall be 7 minutes and 46 seconds or less in the City of Stillwater and i5 minutes and 36 seconds or less for all rural areas. The first -due unit for all risk levels shall be capable of: providing 50o gallons of water and 1,5oo gallons per minute (GPM) pumping capacity; initiating command; requesting additional resources; establishing an attack line, flowing a minimum of i5o gpm; and rescuing at -risk victims. These operations shall be done in accordance with departmental standard operating procedures while providing for the safety of responders and the general public. An additional chief officer should also arrive within the 7 minutes and 46 seconds or less. For 90 percent of all structure fires, the total response time for the arrival of the effective response force (ERF), staffed with i5 firefighters and officers shall be: 12 minutes and 4 seconds or less in the City of Stillwater and 16 minutes and 4 seconds or less for all rural areas. The ERF shall be capable of: establishing command; appointing a site safety officer; providing an uninterrupted water supply; advancing an attack line and a backup line for fire control; complying with the Occupational Safety and Health Administration (OSHA) requirements of two- in and two -out; completing forcible entry; searching and rescuing at -risk victims; ventilating the structure; controlling utilities; and performing salvage and overhaul. These operations shall be done in accordance with departmental standard operating procedures while providing for the safety of responders and the general public. The department currently provides nine personnel on these responses not including mutual aid resources. Unless the minimum requirements of OSHA's two-in/two-out rule are met, guidelines established by the department prohibit the entry of personnel into involved structures unless there is an immediate life -safety threat and entry must be made to rescue individuals. Even then, a risk analysis shall be considered as to the viability of victims prior to entry. Fire can be attacked in accordance with best practices by using streams, cooling or removing fuels, or isolating the fire. Otherwise, personnel shall wait until sufficient forces are present to comply with two-in/two-out regulations. Emergency Medical Services Program The department relies upon Lakeview EMS, a third -party provider, to complete the effective response force (ERF) component of its EMS program. The initial arriving fire department company Stillwater Fire Department, MN Page 112 © Fitch & Associates, LLC Community Risk Assessment and Standards of Cover 2022 shall have the capabilities of providing first responder medical aid, including AED, until the third -party provider arrives on scene. If the third -party provider unit arrives on scene first, its personnel shall initiate care and the staff from the initial fire department company shall provide support as needed. The department currently provides up to four staff on these responses with Lakeview EMS providing two paramedics. In the most critical of patients such as cardiac arrest an additional two personnel are needed to accomplish all the identified critical tasks. Technical Rescue Services Program For 90 percent of all technical rescue incidents, the total response time for the arrival of the first -due unit, staffed with 3 firefighters, shall be: 7 minutes and 46 seconds or less in the City of Stillwater and 15 minutes and 36 seconds or less for all rural areas. The first- due unit shall be capable of: establishing command; sizing up to determine if a technical rescue response is required; requesting additional resources; and providing basic life support to any victim without endangering response personnel. An additional chief officer should also arrive within the 7 minutes and 46 seconds or less. For 90 percent of all technical rescue incidents, the total response time for the arrival of the effective response force (ERF), staffed with 12 firefighters and officers including the technical response team, shall be:12 minutes and 4 seconds or less in the City of Stillwater and i6 minutes and 4 seconds or less for all rural areas. The ERF shall be capable of: appointing a site safety officer; establishing patient contact; staging and apparatus set up; providing technical expertise, knowledge, skills, and abilities during technical rescue incidents; and providing first responder medical support. The department currently provides 8 personnel on these responses without the use of any mutual aid assistance. Hazardous Materials Services Program For 90 percent of all hazardous materials response incidents, the total response time for the arrival of the first -due unit, staffed with 3 firefighters, shall be: shall be 7 minutes and 46 seconds or less in the City of Stillwater and i5 minutes and 36 seconds or less for all rural areas. The first -due unit shall be capable of: establishing command; sizing up and assessing the situation to determine the presence of a potential hazardous material or explosive device; determining the need for additional resources; estimating the potential harm without intervention; and begin establishing a hot, warm, and cold zone. An additional chief officer should also arrive within the 7 minutes and 46 seconds or less. For 90 percent of active leaking hazardous materials response incidents requiring mitigation and/or rescue, the total response time for the arrival of the effective response force (ERF) not including the hazardous materials response team (provided by state regional response team) and i6 personnel in: 12 minutes and 4 seconds or less in the City of Stillwater and 16 minutes and 4 seconds or less for all rural areas. The ERF shall be capable of: appointing a site safety officer; and providing the equipment, technical expertise, knowledge, skills, and abilities to mitigate a hazardous materials Stillwater Fire Department, MN Page 113 © Fitch & Associates, LLC Community Risk Assessment and Standards of Cover 2022 incident in accordance with department standard operating guidelines. The department currently provides 7 personnel on these responses without the use of any mutual aid assistance. Performance Objectives — Baselines Currently the department does not track responses by effective response force and in most examples does not have the resources to handle critical incidents independently. Therefore, the following baseline information below is based on the difference between current staffing levels and identified needs for each response type. Fire Suppression Services Program The department's baseline statements reflect actual performance during 2021. Stillwater Fire does rely on the use of automatic aid from neighboring fire departments to provide its ERF complement of personnel. The actual baseline service level performance is as follows: Table 57: Fire Service Baseline and Benchmark Comparison of Response Time Performance Dispatch Turnout Travel 36 Total Baseline Benchmark 1:04 1:12 4:54 1:30 10:06 5:12/13:00 12:18 7:46/15:34 Table 58: Single Family Structure Fire Critical Task Comparison for Effective Response Force Critical Task Needed Personnel Current Search and Rescue Fire Control Ready Reserve (OSHA Required) Apparatus Operator Incident Commander Water Supply Ventilation EMS Tactical Supervisor Total 2 2 2 1 1 2 2 2 2 2 2 1 1 0 0 0 1 15 1 9 Emergency Medical Services Program The department's baseline statements reflect actual performance during 2021. Stillwater Fire works with Lakeview EMS its ambulance provider to provide its ERF complement of personnel. The actual baseline service level performance of Stillwater Fire is as follows: 36 Travel time is listed for Suburban 4:0o minutes and Rural io:oo minutes. Stillwater Fire Department, MN Page 1i4 © Fitch & Associates, LLC Community Risk Assessment and Standards of Cover 2022 Table 59: EMS Service Baseline and Benchmark Comparison of Response Time for Stillwater Fire Performance Dispatch Turnout Trave137 Total Baseline 2:06 2:48 Benchmark 1:04 1:30 7:36 11:12 5:12/13:00 7:46/15:34 Table 60: Cardiac Arrest Critical Task Comparison for Effective Response Force Critical Task Needed I Personnel Current ALS Evaluation/Lead EKG Monitor IV/IO Access Medication Administration Airway Patient Removal/Logistics Lucas Device/CPR 1 1 1 0 1 0 1 0 1 1 1 1 Communicating with Family/Online Physician 1 0 Total 8 4 Lakeview EMS will provide two paramedics on each response. This leaves a gap of at least 2 personnel. The table below shows the 2021 Lakeview EMS response times. It is important to note that Lakeview EMS is dispatched by a different dispatch center than Stillwater Fire Department. This requires Stillwater Fire Department's dispatch center, which is Washington County, to notify Lakeview EMS' dispatch center after receiving the call. There is no current way with the available data to determine the time difference between when Stillwater Fire and Lakeview EMS is dispatched on the same call. Table 61: Lakeview EMS Response Times Performance Dispatch Turnout Travel38 Total Average 9oth Percentile 0:42 1:18 0:42 1:36 4:54 9:24 37 Travel time is listed for Suburban 4:0o minutes and Rural 10:0o minutes. 38 Travel time is listed for Suburban 4:0o minutes and Rural 10:0o minutes. Stillwater Fire Department, MN 6:24 10:42 Page 115 © Fitch & Associates, LLC Community Risk Assessment and Standards of Cover 2022 Figure 55: Fire and EMS Response Time Comparison Dispatch Turnout Travel Processing Time Time EMS 10.7 Minutes + Wash. Co. Dispatch Transition Technical Rescue Services Program The department's baseline statements reflect actual performance during 2021. Stillwater Fire does rely on the use of automatic aid from neighboring fire departments to provide its ERF complement of personnel. The actual baseline service level performance is as follows: Table 62: Technical Rescue Service Baseline and Benchmark Comparison of Response Time Performance Dispatch Turnout Travel39 Total Baseline Benchmark 0:54 3:18 9:54 11:36 1:04 1:30 5:12/13:00 7:46/15:34 Table 63: Technical Rescue Critical Task Comparison for Effective Response Force Critical Task Needed Personnel Current Incident Commander Rescuers Rigging EMS Haul Team Tactical Supervision Total 1 4 2 2 2 1 12 2 2 0 3 0 8 39 Travel time is listed for Suburban 4:0o minutes and Rural 10:0o minutes. Stillwater Fire Department, MN Page 116 © Fitch & Associates, LLC Community Risk Assessment and Standards of Cover 2022 Hazardous Materials Services Program The department's baseline statements reflect actual performance during 2o2i. Stillwater Fire does rely on the use of automatic aid from neighboring fire departments to provide its ERF complement of personnel. The actual baseline service level performance is as follows: Table 64: Hazmat Baseline and Benchmark Comparison of Response Time Performance Dispatch Turnout Travel4° Total Baseline Benchmark 0:54 3:00 E 8:36 11:48 1:04 1:30 5:12/13:00 7:46/15:34 Table 65: Hazardous Materials Leak with Mitigation/Rescue Critical Task Comparison for Effective Response Force Critical Task Needed Personnel Current Incident Commander Science Response Team EMS Decon Total 6 4 4 16 1 0 4 0 2 7 The department relies of the state of Minnesota Hazmat Response Teams to provide the technical response when the incident escalates beyond the department's expertise. The closest response team is St. Paul Fire Department. The state response team bring a minimum of three personnel. BASELINE PERFORMANCE TABLES Baseline and Benchmark Gap Analyses The following assessment creates succinct gap analyses between the current response and identified critical tasks by specific incident type. Table 66: (Moderate Risk) Fire Suppression Gap Analysis Incident Type Structure Fire 6 Cardiac Arrest 2 Technical Rescue 4 Hazardous Material Leak with Mitigation/Rescue 9 4° Travel time is listed for Suburban 4:0o minutes and Rural 10:o0 minutes. Stillwater Fire Department, MN Page it7 © Fitch & Associates, LLC Community Risk Assessment and Standards of Cover 2022 Assistant Chief Paid On -Call Vacant Fire Chief Stuart Glaser Deputy Fire Chief Fire Marshal Tom Ballis Fire Service Specialist Judy Brueghel A Shift Lieutenant Seth McCauley Firefighter Engineer Todd Kockelman Firefighter Engineer Ryan Sarner Firefighter Steve Hamond Firefighter Brad Junker Firefighter George Burns Firefighter Josh Knodle Firefighter Vacant Firefighter Vacant B Shift Lieutenant Ryan Smith Firefighter Engineer Dan March Firefighter Engineer Joe Forliti Firefighter Hunter Duncan Firefighter Tony Harrington Firefighter Katie Hawke Firefighter Vacant Firefighter Vacant Firefighter Vacant C Shift Lieutenant Vacant Firefighter Engineer Peter King Firefighter Ian Perkins Firefighter Karl Sinclair Firefighter Lucas Hoffmann Firefighter Vacant Firefighter Vacant Firefighter Vacant Firefighter Vacant Assistant Chief Operations Chris Zeuli A Shift Captain Joe Marchetti Firefighter Engineer Rob Peltier Firefighter Engineer Ben Wojcik B Shift Captain Chad Jansen Firefighter Engineer Bill Peltier Firefighter Engineer Matt Richardson C Shift Captain Steve Zoller Firefighter Engineer Mike Aspengren Firefighter Engineer Jim Roush Firefighter Engineer Jake England Stillwater Fire Department Organizational Chart January 2023 ti1Iwater The Birthplace of Minnesota 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us CITY COUNCIL MEETING MINUTES February 7, 2023 REGULAR MEETING 4:30 P.M. Mayor Kozlowski called the meeting to order at 4:33 p.m. Present: Mayor Kozlowski, Councilmembers Collins, Junker, Polehna Absent: Councilmember Odebrecht Staff present: City Administrator Kohlmann City Attorney Land City Clerk Wolf Community Development Director Gladhill Police Chief Mueller Fire Chief Glaser Finance Director Provos Public Works Director Sanders Library Director Troendle OTHER BUSINESS Facility Use Study City Administrator Kohlmann introduced the space planning and facility condition study. Tim Kitilla, Kraus -Anderson Facility Assessment Director, and Dan Lawrence of Hagen, Christensen & McIlwain Architects, reviewed the study in detail, and the recommendations for a 3, 5, and 10 year planning process. Mr. Kitilla explained the facility condition assessment that was completed as part of the study. Two of the ten facilities were identified as "poor condition," City Hall and the Old Public Works building. Councilmember Polehna asked why the Old Public Works building was included in the assessment because it ceased to be used years ago for anything except police storage; and Mr. Kitilla replied that it was included because it is still in use for Police and Fire Department storage. He explained the highlights of the findings at City Hall and Old Public Works in terms of criticality and condition, measurements of impacts to operation and safety issues. Mr. Lawrence discussed the space planning part of the report, including employee growth needs and facility growth needs. The largest employee growth needs are with the Police Department and City Hall staff. Facility growth needs are largest at City Hall, the Police Department and Public Works (vehicle growth needs). He presented a series of priorities: #1) expansion and renovation of City Hall and the Police Department (short term, $10.6M); #2) replacement of the Old Public Works building with a pre-engineered metal building (short term, $5.7M); #3) a Public Works cold storage addition (short term, $3.9M); #4) a Public Works expansion and renovation (long term, $12.2M); #5) a Fire Department City Council Meeting February 7, 2023 expansion (long term, $1.2M). He presented a concept plan (Option C) for a City Hall/Police Department expansion (a 2025 project). Mr. Kitilla added that building a new Police station elsewhere would cost about $25 million. The best bang for the buck is to build out the facility all at once. He stated the next step is for the City Council to determine an approach to resolve deferred maintenance needs and space planning needs. Downtown Lighting Project Public Works Director Sanders reviewed the proposed downtown lighting project. It is proposed to replace all three current styles of street lights downtown, including parking lot lights with new pedestrian style lights, with electrical outlets and pole attachments for banners: 241 new lights, with 15 foot high cast aluminum pole with LED lights. The project would be split into two phases, west of Main Street and Main Street/East of Main Street. The lights would be City -owned and maintained. The estimated cost is $3.8 million, to be funded through assessments, Municipal State Aid Funds, possibly ARPA Funds, the Lighting Fund, and State Bonding. He then presented the Xcel Energy proposal to replace all lights, and own and maintain the lights using the same fixtures as proposed by the City, but different poles, at an estimated cost of $2.6 million. Xcel would not be able to use the historic pole preferred by the City, which allows for attachments, i.e. to hang a banner, flagpole or sign. If the City owns the lights, it gives City option to put in dimmer controls to save energy after hours. The size of project requires the City to publicly bid the project. If Xcel Energy replaces all the lights, they would own and maintain the lights. Currently the City is charged $9/light to take care of electricity and maintenance - about $30,000 annually in the downtown area. There is an $800,000 difference between the Xcel proposal and the City proposal - the pole is the major driver of the cost. With City -owned lights, the electricity will cost about $23,000 less annually, a significant savings over a 25 year period. If the Council decides to use assessments to partially fund the project, there must be a 429 process including a feasibility study, public hearing and assessment hearing. City Attorney Land remarked that it feels wrong that the City already has a street light utility paid into by all property owners in the City, and this would be assessing the downtown property owners again. Councilmember Junker stated the City should ensure that all parking lots are well lit. The consensus of the Council was to direct staff to send out proposals to do design work for the lighting project. Mr. Sanders stated the wiring could start this fall and the bases can be installed into the winter months. The City's lease agreement with Xcel for the pedestrian lights ends in 2024. Mayor Kozlowski commented there should be a long term lighting plan for the rest of the City as well, to support the lighting fee increase. STAFF REPORTS Public Works Director Sanders gave the spring flood forecast for 2023, a 30% probability of reaching flood stage. He stated that the World Snow Sculpting Championship asked for an Page 2 of 11 City Council Meeting February 7, 2023 extension of one more week for the sculptures - staff will meet with them tomorrow to decide when scuptures will come down. Police Chief Mueller reported an uptick in overdoses. He stated the Department is considering future security cameras downtown and $80,000 in funding from Washington County is available. Staff met with Washington County Community Services about the embedded social worker position. Councilmembers complimented staff on the Police Benefit event. Fire Chief Glaser updated the Council on two recent structure fires. He shared the draft 2023 work plan which will be brought back February 21, and gave a hiring update. Live burn training will take place February 25. Finance Director Provos stated City-wide ERP software demos are taking place. Community Development Director Gladhill reported on the marketing of 14100 Greeley Street South, and stated there will be a public informational meeting about downtown parking changes in March. City Clerk Wolf stated there is a new Charter Commission member, Dennis Conger. Massage therapy applications are now available online. City Attorney Land gave a recodification update; it will be on future work session agendas. City Administrator Kohlmann stated the legislative funding request is proceeding. Long range capital planning talks will start March 7. Library Director Troendle shared information on library programs and stated the library has COVID tests available at no charge. RECESS Mayor Kozlowski recessed the meeting at 6:32 p.m. RECESSED MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order at 7:00 p.m. Present: Mayor Kozlowski, Councilmembers Collins, Junker, Odebrecht, Polehna Absent: None Staff present: City Administrator Kohlmann City Attorney Land City Clerk Wolf Community Development Director Gladhill Finance Director Provos Fire Chief Glaser Police Chief Mueller Public Works Director Sanders Assistant City Engineer Abdullah Page 3 of 11 City Council Meeting February 7, 2023 MOMENT OF SILENCE The Council observed a moment of silence for the over 7,500 people who have died thus far in the earthquake in Turkey, Syria and northern Iraq. PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. RECOGNITIONS OR PRESENTATIONS Certificate of Retirement - Rose Holman. Resolution 2023-020 Mayor Kozlowski congratulated IT Manager Rose Holman on retiring from the City after 251/z years. Motion by Councilmember Collins, seconded by Councilmember Odebrecht, to adopt Resolution 2023-020, Certificate of Retirement - Rose Holman. All in favor. No Mow May Proclamation Mayor Kozlowski introduced a proclamation supporting No Mow May to actively promote and educate residents about limiting lawn care practices during the month of May, in order to provide early season foraging resources for pollinators, and directed staff to suspend nuisance ordinance citations for turf height during the month of May. Nance Purcell, 1017 Abbott Street West, gave background on No Mow May and thanked the Council for its support. CONSENT AGENDA January 17, 2023 regular meeting minutes Payment of Bills Agenda Management Software Purchase Request Ballfield Fencing Contract Agreement BierCycle Adventures, Patricia Wolf Parking Request - Resolution 2023-021 Colorectal Cancer Awareness Month Decorations Request County Road 5 Phase 2 Project Updated Schedule Approving Plans & Specifications and Ordering Advertisement for Bids - Resolution 2023-022 Northland Pickleball Courts Final Payment - Resolution 2023-023 Pond Survey and Sampling Contract Agreement Short Term Home Rental License for 209 Wilkins St E Sustainable Stillwater Grant Application for Electric Vehicle Charging Station University of Minnesota Extension Agreement Update City Code Chapter 56 (Taxes and Assessments) to include zoning related fees - 2nd Reading of Ordinance No. 1199 Motion by Councilmember Junker, seconded by Councilmember Collins, to adopt the Consent Agenda. All in favor. Page 4 of 11 City Council Meeting February 7, 2023 Councilmember Odebrecht recognized the Stillwater Area Baseball Association for its work on the ballfield. Mayor Kozlowski thanked Sustainable Stillwater for doing the grant application for the EV chargers. PUBLIC HEARINGS Project 2022-04 to consider street and utility improvements on the 72nd Street N Road and Trail Project Public Works Director Sanders stated the feasibility study for the 72nd Street North Road and Trail Improvement Project was presented and approved at the January 17 Council meeting. Jake Guzik, Bolton & Menk, explained the project and presented results of a community survey which generated 262 responses. Councilmember Collins stated that a number of people want the trail closer to the lake. Mr. Guzik responded that the plan is to continue the sidewalk that already exists on the north side, however if there is support, it could be made to work on the lake side though he likes to avoid as many pedestrian crossings as possible due to safety issues. Mr. Sanders added if the trail is on the south side, it creates a crossing at a point where there are sight issues with the curve and it would be providing a crosswalk at a location that goes to private property because there is no public lake access on 72nd Street. Councilmember Polehna asked why encourage bicycling on the road with symbols, and Mr. Guzik replied that many avid bikers take the roadway instead of the trail because it is a hazard to combine pedestrians and road bikes. The symbols on the roadway notify drivers that there could be a bicycle in the lane; the bikes are allowed to be there by law so it is a reinforcement. Mr. Sanders reviewed cost estimates: total project cost $795,000, paid through assessments of the seven adjacent properties, and GO bonding. Appraisals were obtained for the seven properties, justifying assessments from $3,000-12,000, a departure from regular assessment policy of 80% on mill and overlay projects and 70% assessments on road reconstruction projects. The assessment hearing would be held in the fall. A ten year assessment period is proposed. Construction would occur May to August 2023. The resolution to order the improvement requires a 4/5 majority vote. Mayor Kozlowski opened the public hearing. Mary Jacobsen, 198 Northland Avenue, asked if the trail beginning at Northland will go onto the grass and lilacs that she cares for; and Mr. Sanders replied it will be between the curb and the property line. Staff can look at this area as they get involved in the design of the project. Gary Jacobsen inquired about all the power and cable lines; and Mr. Guzik replied the poles are not in the way of the project, the overhead lines are high enough and the trail will not impact the underground lines. Mr. Jacobsen stated he hopes people understand the impact of traffic that is on that road now, which often does not stop at the stop signs. The project treats an area of Liberty more importantly than the residents who live along the road, who do not get any benefit from the project and will only see the traffic increase. Page 5 of 11 City Council Meeting February 7, 2023 Brian Helme, 7070 Mid Oaks Avenue North, stated he would prefer to dead-end the road, making it a trail like the walking trail on the other side of Long Lake. He walks the road every day and along the curve at the top of the hill he cannot see 30 feet of width without removing trees and cutting into the hill. He would like more specificity about exactly what will happen. Mr. Sanders stated the final design will not be done until after the improvement is ordered, and there will be more detail than the feasibility study. The hill between Mid Oaks and Interlachen will be cut down between 1-2 feet, improving sight distance. Because it is a tight corridor, the preference is to stay within the current gravel footprint, but there will be some places where it needs to go outside that area. Water and environmental quality requirements must be met and that is why the road will be only 22 feet wide. Mayor Kozlowski asked why a dead end is not ideal from a public safety standpoint; and Fire Chief Glaser replied it would limit the ability to get to and from the east and west side of the City and could isolate certain neighborhoods if an incident in one area necessitates redirecting traffic. Megan Baxter, 7171 Mid Oaks Avenue North, stated she would like it to become just a trail to walk on, but she knows other people in the City use it as well. She would like the City to look at who responded that they want the street paved - it is probably the Liberty people. She took issue with the survey occurring in November when the road is less used, and with the 27 mph average, because she knows people fly down that hill and no one stops at the stop sign at Mid Oaks and 72nd between 7 and 8 a.m. She asked that the City try to reduce the speed. Mayor Kozlowski stated striping the lanes will help to make it safer, but he acknowledged that drivers blow through every stop sign in Stillwater. Mr. Sanders added that striping a center line and going from a 30 foot wide road in some areas to a 20-22 foot wide road is traffic calming, one of the tools used for lowering speeds. Dan MacSwain, 203 Northland Avenue, stated over the past few years the traffic has increased and walking down the road is not safe. He appreciates the safety improvements and would like the trail to be on the lake side, but understands this is a complex project. If the trail switched to lake side near mid Oaks, the striped crosswalk may help slow traffic. Larry Timmerman, 7010 Mid Oaks Avenue North, asked that the project be postponed in order to gather more community input. Currently it does not address safety. A paved road running through that three way stop will not improve safety. He mentioned other, longer streets that are dead ends. He stated the paving will increase traffic and questioned whether it is in the best interest of the City to have this be the road of choice through Liberty and Croixwood, or should those residents use the State roads that are already set up safely to get through the City? Lowering the hill at Interlachen may help. He encouraged the engineers to think about sight lines and solicit additional engagement. Dionne Meisterling, 12590 72nd Street North, explained her role in providing input on the Lakes project, which ended up as a win -win. She feels this feasibility study falls short and the pros and cons are not laid out very clearly. None of the safety concerns for the people who live on the road are being dealt with. Even if the road is narrower and has lane lines on it, people still will not be able to see the cars coming. A trail there will give pedestrians a safe way, but it will not change the cars. She is very afraid there would be a head on collision. Page 6 of 11 City Council Meeting February 7, 2023 She encouraged the Council not to use the average traffic number because it is a seasonal road. People will use it more and will go faster with it being paved. Mayor Kozlowski summarized the main concern is safety. The City had similar issues with Neal Avenue going from gravel to paved, and most of those residents are happy with the result. He asked if there are any other safety mechanisms that would give more assurances. Mr. Sanders replied a couple things can be done on the west end. The road alignment will not change much, but staff can look further at the radius of the curves to determine the safe speed, maybe not 30 mph but 20 mph. The City has another consultant now working on a City-wide speed study. The City has the ability to lower speed limits on residential roads from 30 to 25 mph, and lower with an engineering study. Engineers can look at installing flashing lights to make drivers more aware of the stop sign, as done in other locations. The vertical curb will be adjusted to increase sight lines at the intersection, and whatever brush is on the north side now, will be gone when the project is done. Ms. Meisterling commented if safety is the goal there are options that would be a lot cheaper than spending almost $1 million. Paving will net more traffic at a faster pace which is unsafe. She would not like to think the Council is going to do the project anyway whether residents express an opinion or not. She asked a friend at the DNR what she thought about water quality, habitat and wetlands and it is hard for her to believe there will be no impact to wetland as the study says. She also fears for wildlife habitat. This is a very unique place in Stillwater and once things like paving, erosion control, rain gardens and retaining walls are added, it will change. Heidi Burns, 7190 Mid Oaks Avenue North, stated she feels there are a lot of things that are not lining up, from the traffic count to how many accidents may or may not have been reported. Young drivers play a game called chicken which is scary. Luckily no one she knows has been killed. There have been three incidents where people are on her property venturing down off the lake area, and started a campfire because they think it's OK. It would be an added burden on the City to police the parking spots proposed near the weir, even if only intended for City vehicles, because it would be logical for the public to think they can access the lake if there are parking spots there. She wishes there were more thought put into the safety aspects because it is a very dangerous road at present. Gary Jacobsen reiterated that the City is assessing a lot of money to six people who live on the main road who will not benefit. The traffic coming out of Liberty will probably triple once the road is paved. The City needs to come up with a better plan. Ms. Meisterling stated that the Lakes project was supposed to help with trails and help give public access to enjoy some of the wetland. The Lakes has a cul-de-sac that is very close that might be tied into the trail. Emily Waller, 3351 Webster Court, asked that engineers learn from what happened at Maryknoll where the City had to go back and do a traffic study and put in roundabouts that no one likes. She would like to take another look at the traffic study because cars fly around the corners, and narrowing the road and adding the lane marking will not slow them. She supports the trail improvements, but feels the need to take a step back and look at other safety features that can be done. Page 7of11 City Council Meeting February 7, 2023 Mayor Kozlowski closed the public hearing. He noted it is hard to hear how dangerous this road is now, and have engineers stating this will make it safer. He would feel better having firmer assumptions, for example assuming traffic will go up threefold - and reviewing all the potential negatives with seeing 700 cars a day on that road, to see if it is worth it. Mr. Sanders stated the City hired a consultant to work on the project and the consultants have a variety of engineers on their staff who work on traffic and safety issues. Mr. Guzik will take all the comments back to his staff and come up with ideas to help curb traffic speeds. Councilmember Junker stated his main issue is that right now the road is shared by cars, bikers and walkers, with no delineation of anything for anybody. Changing some sight lines and lowering part of the road will increase safety, and the delineation of having an 8 foot path is going to help distinguish between the cars and the walkers. The yellow line down the center will help. It is the last dirt road in the City. He wants to proceed with the project, but would prefer to have bikes on the trail rather than in the road. Mr. Sanders stated next steps are to work on plans and specs, which will need to be approved by the City Council, then go out for bids. Mayor Kozlowski asked if a public update could be held after the final design is done, before the Council approves the plans and specs. Councilmember Odebrecht remarked that he came prepared to vote against the project, but all the comments about how dangerous the road is currently made him switch 180 degrees. The Council requested staff to schedule a public open house before approving the plans and specifications. Motion by Councilmember Junker, seconded by Councilmember Odebrecht, to adopt Resolution 2023-024, Resolution Ordering Improvement and Preparation of Plans & Specifications for the 72nd St N Road and Trail Improvement Project, Project 2022-04. All in favor. Vacate Portion of an Unbuilt Public Right-of-way identified as Harriet St S between 629 and 705 Anderson St W and north of Stillwater Middle School Community Development Director Gladhill reviewed the vacation request. The property owners at 629 and 705 Anderson Street have jointly applied for a Right -of -Way Vacation of an unopened portion of Harriet Street, adjacent to Stillwater Middle School. The primary purpose for the vacation is to allow the property owners to have more confidence regarding physical improvements, such as driveway replacement, fence installation, and general site improvements to mitigate seasonal flooding issues, without City encroachment agreements. If a vacation is approved, the owner of 705 Anderson acknowledges that this would eliminate any future lot split potential. Staff would recommend that some sort of written, signed acknowledgement be a contingency of approval. Mayor Kozlowski opened the public hearing. There were no public comments. Mayor Kozlowski closed the public hearing. Page 8 of 11 City Council Meeting February 7, 2023 Motion by Councilmember Collins, seconded by Councilmember Junker, to adopt Resolution 2023-025, a Resolution Vacating a Portion of Unbuilt Public Right -of -Way located within the City of Stillwater, Minnesota. All in favor. Moratorium on Development in the Highway Mixed Use Development District - Ordinance 2nd Reading City Attorney Land explained that in the 2040 Comprehensive Plan, the City identified a new zoning district classification called "Highway Mixed Use" and guided certain properties in the BP-C zoning district directly adjacent to Highway 36 with this designation. The Comprehensive Plan envisions town center type developments for the HMU zoning district (recreational, retail, service, housing, entertainment, and office components), while creating an urban environment with a variety of public spaces and pedestrian friendly streets. There is a concern that without additional regulations and direction in the City's official controls, development in the HMU zoning district might occur on a haphazard, parcel -by -parcel basis and not as part of a larger development, which then sabotages the intent of the Comprehensive Plan of creating a carefully coordinated mix of uses in a town center. Therefore, the Interim Ordinance prohibits residential development in areas guided as HMU and prohibits rezoning applications for any properties to be rezoned HMU until the City can complete a study and determine the appropriate implementation of this unique zoning district. Mayor Kozlowski opened the public hearing. There were no public comments. Mayor Kozlowski closed the public hearing. Motion by Councilmember Polehna, seconded by Councilmember Odebrecht, to adopt second reading of Ordinance No. 1199, an Interim Ordinance Prohibiting Development in the Highway Mixed Use Development District. All in favor. UNFINISHED BUSINESS 2023 Street Project Update Assessment for Legends and Stillwater Crossing Neighborhoods Assistant City Engineer Abdullah informed the Council that in response to neighborhood comments during the public hearing January 17, staff recalculated the assessment for this project by separating these two neighborhoods into multifamily residents and single-family residents, and also separated the cost of adding parking areas along Bergmann Dr. and Judd Trail. He presented the revised preliminary assessment rates. Staff recommends the Council accept the recalculated preliminary assessments for the Legend area and the Stillwater Crossing area. Motion by Councilmember Odebrecht, seconded by Councilmember Junker, to accept the recalculated preliminary assessments for the Legends and Stillwater Crossing areas. All in favor. NEW BUSINESS St. Croix Valley Rec Center Curling Club Expansion Project Community Development Director Gladhill presented results of the Stakeholder Group Space Needs Analysis in which staff used a 'middle ground' scenario that includes a scaled - back Curling Center Concept, yet still including a majority of the support spaces for the Page 9 of 11 City Council Meeting February 7, 2023 existing recreation center users, at an overall cost estimated to be $29.5 million for the scaled -back curling center only, and $40.17 million for the scaled -back curling center plus basic support areas for existing users. No City dollars are being committed to the project at this time. Staff recommends that the City Council adopt a Resolution of Support for the current State Bonding Bill request ($20 million) and direct staff to obtain two quotes for financial pro -forma analysis and bring back a formal work order at a future meeting. Motion by Councilmember Polehna, seconded by Councilmember Collins, to adopt Resolution 2023-026, a Resolution in Support of Legislative Authorization for State Bonding for the St. Croix Valley Recreation Center Expansion, and direct staff to obtain two quotes for a pro -forma analysis. All in favor. 2023 Street Improvement Project Approve Plans and Specifications and Advertise for Bids Assistant City Engineer Abdullah stated that staff is requesting approval for the plans and specifications and authorization to bid. Bid results will be presented to Council at the March 21 meeting. Motion by Councilmember Polehna, seconded by Councilmember Junker, to adopt Resolution 2023-027, Approve Plans & Specifications and Ordering Advertisement for Bids for 2023 Street Improvement Project (Project 2023-02). All in favor. Lily Lake Pressure Reducing Valve Project Approve Plans and Specifications and Advertise for Bids Public Works Director Sanders stated that in 2022, the City budgeted $160,000 for the installation of a pressure reducing valve at the Lily Lake Tank. Quotes received last fall came in over budget and over the bid threshold of $175,000. Staff requests approval of plans and specifications and authorization to bid. The budgeted amount for the PRV installation has been raised to $325,000. Motion by Councilmember Collins, seconded by Councilmember Junker, to adopt Resolution 2023-028, Approve Plans & Specifications and Ordering Advertisement for Bids for the Lily Lake Pressure Reducing Valve (Lily Lake PRV Project). All in favor. Parking Lot (Lily Lake Park & South Main) and Trails Project Approve Plans and Specifications and Advertise for Bids Mr. Sanders explained that for 2023, multiple paving projects were planned in the City's Capital Outlay Program: reconstruct the north and south parking lots at Lily Lake Park, reconstruct the South Main Street parking lot and add trails at Meadowlark Park and Anez Ridge Park. The projects have been combined into one bidding package and the plans and specifications are now complete. Staff is requesting approval of plans and specifications and authorization to bid. The budgeted amount for all the projects is $525,000. Motion by Councilmember Odebrecht, seconded by Councilmember Polehna, to adopt Resolution 2023-029, Approve Plans & Specifications and Ordering Advertisement for Bids for Parking Lots and Trails Improvement Project (2023-04). All in favor. COUNCIL REQUEST ITEMS There were no Council request items. Page 10 of 11 City Council Meeting February 7, 2023 ADJOURNMENT Motion by Councilmember Polehna, seconded by Councilmember Junker, to adjourn. All in favor. The meeting was adjourned at 9:15 p.m. Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk Resolution 2023-020, Certificate of Retirement - Rose Holman Resolution 2023-021, Resolution Granting Parking Stall Reservation to Patricia Wolf for the Operation of Multi -Person Cycle Tours on City Streets in 2023 and Rescinding Resolution 2022-178 Resolution 2023-022, Approve Plans & Specifications and Ordering Advertisement for Bids for CSAH 5 Street Improvement Project Phase Two (Project 2019-09) Resolution 2023-023, Accepting Work and Ordering Final Payment for Northland Park Pickleball Courts Resolution 2023-024, Resolution Ordering Improvement and Preparation of Plans & Specifications for the 72nd St N Road and Trail Improvement Project, Project 2022-04 Resolution 2023-025, a Resolution Vacating a Portion of Unbuilt Public Right -of -Way located within the City of Stillwater, Minnesota Resolution 2023-026, a Resolution in Support of Legislative Authorization for State Bonding for the St. Croix Valley Recreation Center Expansion Resolution 2023-027, Approve Plans & Specifications and Ordering Advertisement for Bids for 2023 Street Improvement Project (Project 2023-02) Resolution 2023-028, Approve Plans & Specifications and Ordering Advertisement for Bids for the Lily Lake Pressure Reducing Valve (Lily Lake PRV Project) Resolution 2023-029, Approve Plans & Specifications and Ordering Advertisement for Bids for Parking Lots and Trails Improvement Project (2023-04) Ordinance No. 1198, An Ordinance Amending Chapter 56 of the City Code, Sec. 56-6, Taxes and Assessments, Zoning fees Ordinance No. 1199, Interim Ordinance Prohibiting Development in the Highway Mixed Use Development District Page 11 of 11 Page 1 CITY OF STILLWATER LIST OF BILLS 1ST Line/Leewes Ventures LLC Adam's Pest Control Advance Auto Parts Advanced Sportswear Air Down There Arrow Sports Group Aspen Equipment Company Auto Owners Insurance Company Axon Enterprises BlueCross BlueShield Group Medicare BlueCross BlueShield of MN Inc. Bolton & Menk Inc. Boyer Trucks - Minneapolis BridgeTower OpCp LLC Canteen Refreshment Services Cintas Corporation City of Eden Prairie Coca-Cola Distribution Compass Minerals Corval Constructors Cummins Sales & Service Custom Truck One Source Dalco ECM Publishers Emergency Automotive Enterprise FM Trust Environmental Equipment & Services First State Bank & Trust FleetPride Forestry Suppliers Inc. Grainger Guardian Supply Gunter Allison Hagar Dylan Happy Bridge LLC Hawkins Inc HealthPartners Occupational Medicine Heritage Printing Inc. HKGi Huebsch Service 'AFC Membership IState Truck Center Junker Brad Jurek John Kath Companies Kelly & Lemmons PA Snacks for concessions Pest Control Equipment repair supplies Uniforms Annual certification of equipment Concession supplies Equipment repair supplies Flood Insurance Training supplies Retiree Health Insurance Retiree Health Insurance Mid Oaks Lift Station Rehab Equipment repair supplies Finance & Commerce Public Notice Concession supplies Uniforms Mats & Towels Fencing Consortium Fees Beverages for concessions Salt Equipment repair Inspection & service Plow marker Park janitorial supplies Publications Replacement part Lease vehicles Equipment repair charges Energy Efficiency Project Loan Equipment repair supplies Supplies Ratchet socket pack out set Uniforms & Body Armor Park fee refund Park fee refund Refund of 4th qtr lodging tax overpayment Chemicals Drug screen Business cards Lumberjack Landing Uniforms & mat cleaning service Membership Step - fuel tank Reimburse for captain interview panel meals Reimburse for work boots Diesel exhaust fluid Prosecution 1,467.60 255.00 497.16 1,234.25 2,093.99 176.04 420.77 18,854.00 3,323.40 15,613.50 25,317.65 941.50 59.33 133.65 351.02 320.92 6,476.00 1,443.84 8,252.44 496.00 778.88 64.00 7,129.42 340.00 327.70 10,308.50 6,214.97 4,499.43 110.09 111.46 457.25 2,155.97 100.00 100.00 39.69 2,179.00 58.00 53.20 4,642.75 1,130.76 270.00 84.89 38.29 149.99 850.32 8,500.84 Keys Well Drilling Company King Peter H Kremer Services LLC Krueger's Christmas Trees Lawson Products League of MN Cities League of MN Cities Ins Tr LexisNexis Lincoln National Life Insurance Co Lindstrom Joe Lockridge Grindal Nauen PLLP Loffler Companies Madden Galanter Hansen LLP Marchetti Joe Menards Metropolitan Council Midwest Machinery Co MK Mechanical Inc MN Dept of Health Drinking Water MN Dept of Labor and Industry MNCCC Lockbox MSFDA Norbury Jacalyn Nuss Truck & Equipment Obermueller Pam ODP Business Solutions Oxygen Service Company Inc. PDQ.com Pepsi Beverages Company Performance Plus LLC Pioneer Press St. Paul Riedel) Shoes Inc. Roadkill Animal Control Sinn Elaine SiteOne Landscape Supply Springbrook Software St. Croix Boat and Packet Co. Stillwater & Oak Park Heights CVB Stillwater Motor Company Stillwater Towing Streichers Summit Companies Telemetry and Process Controls Thomson Reuters Titan Machinery Shakopee TKDA Town & Country Fence Tri-State Bobcat Water level indicator Reimburse for Fire Office Training School Equipment repair charges Trees Equipment repair supplies Training Workers Comp Insurance Trax COBRA Life Insurance Reimburse for work boots Labor Relations Misc Service Labor Relations Services Reimburse for straw bales Supplies Monthly SAC Equipment repair supplies Preventive Maint Fire Hall Water Connection Fee License renewal Training class Membership Reimburse for Notary Reg Oil filters Park fee refund Office supplies Medical oxygen PDQ Deploy & Inventory Beverages for concessions Drug screen Publications Skates Deer pick up Park fee refund Coarse sand Annual Maint Ramp Cleaning Qtrly Lodging Tax Vehicle service Towing service Ammo Annual Sprinkler Inspection Install programming at Aiple lift station Information Charges Equipment repair Lily Lake PRV Install fence Equipment repair supplies Page 2 1,800.00 317.42 850.56 465.66 17.88 145.00 92,746.00 1,890.00 18.00 139.99 3,333.33 9,812.18 1,900.00 32.18 1,271.98 2,460.15 371.42 1,660.65 15,554.00 100.00 129.50 450.00 20.00 73.22 100.00 833.82 270.64 2,100.00 2,223.16 45.00 21.15 1,074.05 103.00 100.00 55.30 39,571.77 1,620.00 100,022.75 51.45 350.00 1,410.16 1,272.00 2,300.06 162.86 1,388.49 1,656.60 35,379.00 50.95 Twin Cities Dots & Pop Uline Inc United Rentals Inc Volunteer Firefighters Benefit Assn of MN Voyant Communications Washington County Recorder Wruck Sewer & Portable Rental Ziegler Inc. LIBRARY Amazon Business Chan Karen Cole Papers Comcast Dalco Huebsch Service Lentz Kristin Menards Mobile Beacon Office of MN IT Services Uline Inc Zoobean Inc Treats for concessions Office supplies Forklift rental Firefighters Ins Phone Recording fees Portable Restroom Glass Supplies Programs Janitorial Supplies Internet Janitorial Supplies Rugs and Towels Programs Janitorial Supplies Hotspots Phone Janitorial Supplies Programs Page 3 691.20 6,232.84 1,068.24 1,925.00 551.31 92.00 224.41 794.80 95.47 780.00 374.72 188.10 348.88 136.91 40.00 203.96 1,320.00 148.35 460.69 995.00 I11wat!r THE BIRTHPLACE OF MINNESOTA DATE: TO: FROM: Joe Kohlmann, City Administrator Donna Robole, HR Manager February 21, 2023 Honorable Mayor and City Councilmembers SUBJECT: 2023-2025 Labor Agreement between City of Stillwater and IAFF Local 1049 DISCUSSION The City of Stillwater and the International Association of Firefighters Local 1049 have concluded negotiations for a successor labor agreement for 2023, 2024 and 2025. The Local 1049 membership has voted to approve the agreement. Changes in the contract language include: • Contract Duration: Three (3) year agreement January 1, 2023 through Dec. 31, 2025 • Wages: 3% increase 2023, 3% increase 2024, 3% increase 2025 • Health Insurance: Increase monthly employer contribution for the plan by $15.14 per month in 2023, $15 per month in 2024, and $15 per month in 2025 • Residential Requirements: Employees are no longer required to establish a permanent residence which requires not more than fifteen (15) minutes of driving time from the residence to employment Members also requested the option, via a Memorandum of Agreement, to contribute a portion of their earnings to a post employment health care savings plan. The City's only obligation is to deposit earned/accrued monies as outlined by the memorandum. ACTION REQUESTED The proposed Labor Agreement between the City of Stillwater and IAFF Local 1049 is consistent with direction from City Council for labor negotiations. IAFF Local 1049 membership has approved the 2023-2025 labor agreement. Increased contract costs are included in the 2023 budget. Therefore, staff recommends adoption of the resolution entitled "Approving the 2023-2025 Labor Agreement between the City of Stillwater and International Association of Firefighters Local 1049." City of Stillwater Washington County, Minnesota RESOLUTION 2023-XXX APPROVING THE 2023-2025 LABOR AGREEMENT BETWEEN THE CITY OF STILLWATER AND INTERNATIONAL ASSOCIATION OF FIREFIGHTERS LOCAL 1049 BE IT RESOLVED, by the City Council of Stillwater, Minnesota, that the 2023- 2025 Labor Agreement between the City of Stillwater and International Association of Firefighters Local 1049, as on file with the City Clerk, is hereby approved including the following changes: • Contract Duration: Three (3) year agreement January 1, 2023 through Dec. 31, 2025 • Wages: 3% increase 2023, 3% increase 2024, 3% increase 2025 • Health Insurance: Increase monthly employer contribution for the plan by $15.14 per month in 2023, $15 per month in 2024, and $15 per month in 2025 • Residential Requirements: Employees are no longer required to establish a permanent residence which requires not more than fifteen (15) minutes of driving time from the residence to employment BE IT FURTHER RESOLVED that the Stillwater City Council authorizes the Mayor and City Clerk to sign the agreement. Adopted by the City Council of the City of Stillwater this 21 st day of February, 2023. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk LABOR AGREEMENT BETWEEN THE CITY OF STILLWATER AND THE INTERNATIONAL ASSOCIATION OF FIREFIGHTERS, LOCAL 1049 January 1, 2023 through December 31, 2025 TABLE OF CONTENTS Article Page I Preamble 1 11 Definitions 1 III Security 1 IV Seniority 2 V Sick Leave 2 VI Insurance 5 VII Severance Pay 5 VIII Holidays 6 IX Vacations 6 X Uniforms 7 XI Hours of Employment 7 XII Extra Compensation 8 XIII Training 8 XIV Wages 8 XV Rules and Regulations 9 XVI Employee Rights - Grievance Procedure 9 XVII Employer Authority 11 XVIII Miscellaneous 12 XIX Savings Clause 12 XX Duration 12 XXI Waiver 12 Appendix A 2023 Wage Schedule 14 Appendix B 2024 Wage Schedule 15 Appendix C 2025 Wage Schedule 16 2023-2025 MEMORANDUM OF AGREEMENT 17 WORKOUT OUT OF CLASS MEMORANDUM OF AGREEMENT 19 HOLIDAYS MEMORANDUM OF AGREEMENT 21 LABOR AGREEMENT BETWEEN THE CITY OF STILLWATER AND THE INTERNATIONAL ASSOCIATION OF FIREFIGHTERS, LOCAL 1049 ARTICLE I PREAMBLE This contract entered into as of January 1, 2023 between the City of Stillwater, Washington, County, Minnesota, hereinafter referred to as the City and the International Association of Firefighters, Local 1049 hereinafter referred to as the Union, pursuant to and in compliance with the Public Employment Labor Relations Act, as amended, hereinafter referred to as the P.E.L.R.A., is to provide the terms and conditions of employment for Firefighter's during the duration of this contract. In accordance with the P.E.L.R.A., the City recognizes the Union as the exclusive representative for the purposes of meeting and negotiating the terms and conditions of employment for all eligible personnel under Minnesota Statutes 179A. The Union shall have all those rights and duties as established by the P.E.L.R.A. and in the provisions of this contract. Job classes which are within the bargaining unit and covered by this Agreement as follows: full-time Fire Captain and full-time Firefighter/Engineer. ARTICLE II DEFINITIONS Section 1. Full-time Firefighter. A Firefighter regularly scheduled to work between forty (40) and fifty-six (56) hours per week. Section 2. Section 1. Section 2. Regularly scheduled employee. An employee working regularly scheduled hours as opposed to being part-time, on call or working when available, and having successfully completed the probationary period. ARTICLE III SECURITY The Employer shall deduct from the wages of an Employee who authorized such a deduction in writing an amount necessary to cover monthly Union dues and/or assessments. Such monies shall be remitted as directed in writing by the Union. The Union may designate one (1) steward and one (1) alternate from the bargaining unit to act as stewards and shall inform the Employer in writing of such choices. Page 1 Section 3. The Employer shall make space available on bulletin boards for posting Union notice(s) and announcement(s). Section 4. The Union agrees to indemnify and hold the Employer harmless against any and all claims, suits, orders or judgments brought or issued against the City as a result of any action taken or not taken by the City under the provision of this Article. ARTICLE IV SENIORITY Section 1. Seniority shall be determined by the employee's length of continuous employment with the full-time fire department and posted in an appropriate location. Seniority rosters may be maintained by the fire chief on the basis of time in grade and time within specific classifications. Section 2. All newly hired employees shall serve a probationary period of twelve (12) months from the effective date of hire. During the probationary period a newly hired or rehired employee may be discharged at the sole discretion of the employer. During the probationary period a promoted or reassigned employee may be removed and returned to their previous position at the sole discretion of the employer. Section 3. Employees shall be selected for and recalled from layoff on the basis of seniority. An employee who is laid off shall be placed on a recall list. The employer shall use the recall list to fill vacancies prior to filling a vacancy from any other method. An employee on a layoff recall list shall remain on the list and have an opportunity to return and be recalled to work within a period of two (2) years from the time of their layoff before any new employee is hired. Recalled employees must report for work within twenty-one (21) working days from the date of the written notice or lose recall rights. Section 4. Senior employees will be given preference with regard to transfer, job classification assignments and promotions when the job relevant qualifications of employees are equal. Section 5. Senior qualified employees shall be given shift assignments preference after eighteen (18) months of continuous full-time employment. Section 6. One continuous vacation period shall be selected on the bases of seniority until March 1st of each calendar year. ARTICLE V SICK LEAVE Page 2 Section 1. All full-time employees shall, after a term of employment of one year, be qualified to receive payments on account of physical disability to work by reason of sickness. For the purpose of this contract, sickness shall include injury other than accidental injury arising out of and in the course of employment by the City. Sickness benefits shall be as follows: a. If term of employment has been one year but less than two years; one week full pay. b. If term of employment has been 2 to 5 years - full pay 8.5 weeks. c. If term of employment has been 5 to 10 years - full pay 19.5 weeks. d. If term of employment has been 10 to 15 years - full pay 32.5 weeks. e. If term of employment has been 15 to 20 years - full pay 39 weeks. f. If term of employment has been 20 to 25 years - full pay 45.5 weeks. g. If term of employment has been 25 years or more - full pay 52 weeks. Section 2. No disability benefits shall be paid for absences in excess of three consecutive days without a doctor's certificate as to sickness disability. Section 3. Sickness disability benefits usage shall be subject to the following conditions: a. An employee may use the full entitlement only once annually. b. Any days used by an employee must be replaced at the following earning rate: employees shall earn sickness disability leave at the rate of two shifts for each month worked. c. Sickness disability leave time cannot be earned during the time an employee is on sick leave. Sick leave earned back shall be figured on a pro rate basis each month with no earn back of leave for that portion of sick leave used during the month. d. Sickness disability leave time shall be earned as a replacement for used leave time by only those employees who have utilized the benefit. Sick leave used last shall be replaced first. For all employees hired by the City on or after January 1, 2019: a. Full-time employees working a 40-hour work week will accrue eight (8) hours sick leave per month up to a maximum of 1,040 hours. Sick leave may be accumulated up to a maximum of 1,040 hours. Up to a maximum of 1,040 hours of unused sick Page 3 leave benefits shall be granted as severance pay upon retirement due to age or physical disability to employee having completed not less than ten (10) years of service with the City. b. Full-time employees working a 56-hour work week will accrue twelve (12) hours sick leave per month up to a maximum of 1,456 hours. Sick leave may be accumulated up to a maximum of 1,456 hours. Up to a maximum of 1,456 hours of unused sick leave benefits shall be granted as severance pay upon retirement due to age or physical disability to employee having completed not Tess than ten (10) years of service with the City. c. Employees shall not be covered by Article V, Section 1(a-g), Section 3 (a-d) and Article 7. d. No accrued sick leave can be used during the first six (6) months of employment. e. In the event of death while still employed, the surviving spouse, if any, or if no surviving spouse, minor children, if any, shall be entitled to such severance pay in the same amount as though such employee had retired due to age or physical disability, as provided above, but in no event shall such death benefit exceed 60% of hour available for severance. Section 4. Any employee receiving Worker's Compensation benefits because of a job connected injury or sickness shall, if he assigns his check to the City, receive full wages for that period. Or, if any employee is receiving Worker's Compensation benefits and does not assign his check, he will be paid for the difference between the Worker's Compensation allowance and his regular weekly pay. Sick leave shall then be figured on a prorated basis with no deduction of leave being made for that portion of the employee's absence which is covered by Worker's Compensation insurance. Section 5. Sick leave shall not be granted if the absence is due to an injury resulting from intoxication or from fighting. Section 6. Sick leave will be suspended after benefits have been exhausted; however, an employee who has fulfilled all of the requirements for a vacation, which has not been taken, may request vacation pay during disability. After all sick leave benefits have been exhausted, any disabled employee may apply in writing for an authorized leave of absence without pay; provided that the period of such leave when added to the period during which benefits have been paid shall not exceed one (1) year. Such application shall be accomplished by a physician's certificate stating that such disabled employee has not been able to return to work. Upon return to active employment, the employee shall retain all accumulated service credit for time worked prior to his disability, but shall receive no service credit for the period of absence. Page 4 Section 7. For the purpose of this Article, the January 1st immediately preceding the Employee's anniversary date of employment shall be used to determine Employees term of employment. Section 8. The sick leave schedule and usage for other than the normal forty (40) hour work week shall be converted to proportionately equivalent time units. Section 9. Family Medical Leave Act (FMLA) will be administered in accordance with City policy. ARTICLE VI INSURANCE Section 1. The Employer shall contribute 100% of the premium for the single plan. Effective January 1, 2023, the EMPLOYER will contribute up to $1,277.00 per month, per employee, toward group health insurance coverage, for dependent coverage. Effective January 1, 2024, the EMPLOYER will contribute up to $1,292.00 per month, per employee, toward group health insurance coverage, for dependent coverage. Effective January 1, 2025, the EMPLOYER will contribute up to $1,307.00 per month, per employee, toward group health insurance coverage, for dependent coverage. Section 2. The Employer will provide a $30,000 term life insurance policy for each full- time employee. Section 3. In the event the health insurance provisions of this Agreement fail to meet the requirements of the Affordable Care Act and its related regulations or cause the Employer to be subject to a penalty, tax or fine, the Union and the Employer will meet immediately to bargain over alternative provisions so as to comply with the Act and avoid and/or minimize any penalties, taxes or fines for the Employer. ARTICLE VII SEVERANCE PAY Section 1. One-half of unused disability benefits shall be granted as severance pay upon retirement due to age or physical disability to employee having completed not less than ten years of service with the City, but in no event shall severance pay exceed an amount equal to 1,456 hours pay for 56- hour work week employees at the time of retirement or 1,040 hours pay for 40-hour work week employees at the time of retirement. In the event of Page 5 death while still employed, the surviving spouse, if any, or if no surviving spouse, minor children, if any, shall be entitled to such severance pay in the same amount as though such employee has retired due to age or physical disability, as above provided, but in no event shall such death benefit exceed 60% of the regular severance benefit. ARTICLE VIII HOLIDAYS Section 1. Employees shall be entitled to eleven (11) paid holidays per year. Section 2. Holiday pay shall be made the first day of the month of December of each year. Section 3. Holiday pay shall be 11.2 hours per holiday based on a 24-hour work shift. Section 4. Holiday pay shall accrue on the January 1 immediately preceding the anniversary date of employment. Section 5. Immediately preceding the 1st anniversary date of employment the employee shall be entitled to one additional floating holiday without holiday pay. ARTICLE IX VACATIONS Section 1. Permanent employees shall be entitled to vacations according to the following schedule: Employees hired after January 1, 1998 Based on 40 hr. Work Week Based on 56 hr. Work Week After 1 year up to 2 years service one week three shifts After 2 years up to 5 years of service two weeks six shifts After 5 years up to 10 years of service three weeks nine shifts After 10 years up to 15 years of service four weeks twelve shifts After 15 years of service one additional day one additional shift Per year of service up to 15 years of Up to twenty years service to a maximum For a maximum of of 15 shifts 25 days Employees hired prior to January 1, 1998 Page 6 After 1 year up to 2 years of service one week three shifts After 2 years up to 5 years of service two weeks six shifts After 5 years up to 10 years of service three weeks nine shifts After 10 years of service four weeks one additional shift each year up to 15 years of service After 15 years of service one additional day per year of service up to twenty years for a maximum of 25 days fifteen shifts Section 2. The vacation schedule and usage for other than a forty (40) or a fifty-six (56) hour work week shall be converted to proportionately equivalent time units. Section 3. Employees shall take vacations in units of not less than one week's duration unless authorized by the appropriate fire department supervisor. Section 4. For the purpose of this Article, January 1st immediately preceding the Employee's anniversary date of employment shall be used to determine employee's term of employment. Section 5. Vacation time not to exceed 80 hours or proportionately equivalent shifts may be used in the following calendar year unless authorized by department supervisor. Vacation in excess of the allowable amount shall be paid on the second payday in January at the rate of pay in effect at the end of the previous year. ARTICLE X UNIFORMS Section 1. The City shall provide required uniform articles and equipment. ARTICLE XI HOURS OF EMPLOYMENT Section 1. The authority to schedule full-time firefighters is the City. Work shifts established by the City shall be between eight (8) and twenty-four (24) hours in length. Page 7 Section 2. The authority to schedule part-time firefighters is the City. Part-time employees will work schedules as directed by the City. ARTICLE XII EXTRA COMPENSATION Section 1. Regularly scheduled employees shall be compensated in excess of their regular pay for callbacks, filling in for employees on vacation or sick leave, filling in for employees away at training schools or other duty outside their normal shifts. Extra compensation for filling in for absent employees shall be on a daily basis computed by dividing the monthly pay by the number of days worked. Other extra duty shall be paid as follows: a. For callback and filling in for employees away at training schools, the compensation shall be at time and one-half with two hour minimum guarantee. Any additional time worked beyond the second hour shall be calculated on the one half-hour. b. Employees requesting in writing to the employer to receive compensatory time off in lieu of paid over -time as established in Section 1. (b) of this Article shall be allowed such compensatory time off at a time that is mutually acceptable between the employee and employer. Any compensatory time not taken off by December 31 of each calendar year shall be paid off by that date unless employer allows the time to be carried over to the next year. c. Callback hours shall not be pyramided, compounded or paid twice for the same hours paid. ARTICLE XIII TRAINING Section 1. City will provide all training required by the City at the City's expense. ARTICLE XIV WAGES Section 1. The wage schedules shall apply in Appendix A and B and C. Annual step movement occurs on an annual basis effective on first day of first payroll period following the employee's anniversary date. Section 2. The average work year is 2912 hours for employees whose schedule provides for 24 hour shifts, which shall average 56 hours per week 3 hours of which is compensated at one and one-half times the hourly rate in accordance with the Federal Fair Labor Standards Act. Over time for shifts Page 8 Section 3. of less than 24 hours shall be paid pursuant to the Fair Labor Standards Act. In the event a Firefighter/Engineer is promoted to Captain, the employee will be placed at the step in Captain grade that is at least a 5% increase in the employee's current salary. Section 4. Full-time Employees shall be paid 26 paydays per year. Section 5. Compensation for extra duty shall be computed at the end of each pay period. ARTICLE XV RULES AND REGULATIONS Section 1. Rules and regulations governing the Fire Department shall govern the conduct of the Fire Department employees and shall be the determining cause for suspension of an employee or termination of this employment. Section 1. Section 2. Section 3. ARTICLE XVI EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE Definition of a Grievance. A grievance is defined as a disagreement as to the interpretation or application of the specific terms and conditions of this contract. Union Representatives. The City will recognize representatives designated by the Union as the grievance representatives of the bargaining unit having the duties and responsibilities established by this Article. The Union shall notify the City in writing of the names of such Union Representatives and of their successors when so designated as provided by this contract. Processing of a Grievance. It is recognized and accepted by the Union and the City that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employees and shall therefore be accomplished during normal working hours only when consistent with such employee duties and responsibilities. The aggrieved employee and a Union Representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the employer during normal working hours provided that the employee and the Union Representative have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the employer. Section 4. Procedure. Grievances as defined in Section 15.1 shall be resolved in conformance with the following procedures: Page 9 a. An employee claiming a violation concerning the interpretation or application of this contract shall, within 21 calendar days after such alleged violation has occurred, present such grievance to the employee's supervisor as designated by the employer. The employer -designated representative will discuss and give an answer to such Step 1 grievance within 10 calendar days after receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the contract allegedly violated, the remedy requested and shall be appealed to Step 2 within ten calendar days after the employer designated representative's final answer in Step 1. Any grievance not appealed in writing to Step 2 by the Union within 10 calendar days shall be considered waived. b. If appealed, the written grievance shall be presented by Union and discussed with the employer designated Step 2 representative. The Employer designated representative shall give the Union the Employer's Step 2 answer in writing within 10 calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the Employer designated representative's final Step 2 answer. Any grievance not appealed in writing to step 3 by the Union within ten (10) calendar days shall be considered waived. c. If appealed, the written grievance shall be presented by the Union and discussed with the Employer designated Step 3 representative. The Employer designated representative shall give the Union the Employers answer in writing within 10 calendar days after receipt of such Step 3 grievance. A grievance not resolved in Step 3 may be appealed to Step 4 within 10 calendar days following the employer designated representative's final answer in Step 3. Any grievance not appealed in writing to Step 4 by the Union within 10 calendar days shall be considered waived. d. If, as a result of the written EMPLOYER response in Step 3, the grievance remains unresolved, and if the grievance involves the suspension, demotion, or discharge of an employee who has completed the required probationary period, the grievance may be appealed either to Step 4 of Article XVI or a procedure such as: Civil Service, Veterans' Preference, or Fair Employment. If appealed to any procedure other than Step 4 of Article XVI the grievance is not subject to the arbitration procedure as provided in Step 4 of Article XVI. The aggrieved employee shall indication in writing which procedure is to be utilized — Step 4 of Article XVI or another appeal procedure — and shall sign a statement to the effect that the choice of any other hearing precludes the employee from making a subsequent appeal through Step 4 of Article XVI. Page 10 e. A grievance unresolved in Step 3 and appealed to Step 4 by the Union shall be submitted to arbitration subject to the provisions of the Public Employment Labor Relations Act, as amended. The selection of an arbitrator shall be made in accordance with the "Rules Governing the Arbitration of Grievances", as established by the Public Employment Relations Board. Section 5. Arbitrator's Authority a. The arbitrator shall not have the right to amend, modify, nullify, ignore, add to or subtract from the terms and conditions of this agreement. The arbitrator shall consider and decide only the specific issue(s) submitted In writing by the Employer and Union and shall have no authority to make a decision on any other issue not so submitted. b. The arbitrator shall be without power to make decisions contrary to or inconsistent with or modifying or varying in any way the application of laws, rules or regulations having the force and effect of law. The arbitrator's decision shall be submitted in writing within thirty (30) days following the close of the hearing or the transmission of briefs by the parties, whichever is later, unless the parties agree to the extension. The decision shall be binding on both the Employer and the Union and shall be based solely on the arbitrator's interpretation or application of the express terms of the agreement and to the facts of the grievance presented. c. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the Employer and the Union provided that each party shall be responsible for compensating its own representatives and witnesses. If either party desires a verbatim record of the proceedings it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings the cost shall be shared equally. Section 6. Waiver If a grievance is not presented within the time limits set forth above, it shall be considered "waived". If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of Employer's last answer. If the Employer does not answer a grievance or and appeal thereof within the specified time limits, the Union may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual written agreement of the Employer and the Union in each step. Page 11 ARTICLE XVII EMPLOYER AUTHORITY Section 1. The Employer retains the full and unrestricted right to operate and manage all manpower, facilities and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel; to establish work schedules; and to perform any inherent managerial function not specifically limited by this Agreement. Any term and condition of employment not specifically established or modified by this Agreement shall remain solely within the discretion of the employer to modify, establish, or eliminate. ARTICLE XVIII MISCELLANEOUS Section 1. Part-time employees will not be eligible for any benefits under this agreement. Section 2. Employees may perform physical fitness activities for up to 1 hour during a 24 hour shift as long as it does not interfere with the work schedule and daily activities. ARTICLE XIX SAVINGS CLAUSE Section 1. This Agreement is subject to the laws of the United States, the State of Minnesota and the City of Stillwater. In the event any provision of this Agreement shall be held to be contrary to law by a court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, or is contrary to an administrative ruling or is in violation of legislation or administrative regulations, such provision shall be void. All other provisions of this Agreement shall continue in full force and effect. The voided provision may be renegotiated at the written request of either party. Section 1. ARTICLE XX DURATION This agreement shall remain in full force and effect for a period commencing January 1, 2023 through December 31, 2025. In the event a new agreement is not in effect on January 1, 2026, all compensation, working conditions and benefits shall remain in effect as set forth in this agreement until a successor agreement is effected. ARTICLE XXI WAIVER Page 12 Section 1. Any, all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this agreement, are hereby superseded. Section 2. The parties mutually acknowledge that during the negotiations which resulted in this agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any term or condition or employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this agreement for the stipulated duration of this agreement. The employer and the union each voluntarily and unqualifiedly waives the right to meet and negotiate any and all terms and conditions of employment referred to or covered in the agreement or with respect to any term or condition of employment not specifically referred to or covered by this agreement, even though such terms or conditions may not have been within the knowledge or contemplation of either or both of the parties at the time this contract was negotiated or executed. IN WITNESS WHEREOF, the parties hereto have set their hands this day of 2023. STILLWATER FIREFIGHTERS LOCAL 1049: FOR THE CITY OF STILLWATER: President Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk Page 13 APPENDIX A Firefighters 2023 Monthly Base Pay Structure 3% General Wage Adjustment Grade Position Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 8 Firefighter Engineer 55,808 $5, 983 $6,162 $6,347 $6,537 $6,734 $6,936 $7,144 $7, 358 $7, 579 $7,806 10 Fire Captain $7,124 $7, 338 $7,558 $7,785 $8,019 $8, 259 $8, 507 $8,762 $9, 025 $9, 296 $9,575 Page 14 APPENDIX B Firefighters 2024 Monthly Base Pay Structure 3%General Wage Adjustment Grade Position Title 8 10 Firefighter Engineer Fire Captain Step 1 $5,983 $7,338 Step 2 Step 3 Step 4 $6,162 $7,558 $6,347 $7,785 $6,537 $8,019 Step 5 56,734 58,259 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 $6,936 $8,507 $7,144 $8,762 $7,358 $9,025 $7,579 $9,296 $7,806 $9,575 $8,040 $9,862 Page 15 APPENDIX C Firefighters 2025 Monthly Base Pay Structure 3%General Wage Adjustment Grade Position Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 8 10 Firefighter Engineer Fire Captain $6.162 $7,558 $6,347 $7, 785 $6,537 $8,019 $6,734 $8,259 $6,936 58,507 $7.144 $8,762 $7,358 $9,025 $7,579 59,296 $7, 806 $9,575 $8, 040 59,862 $8, 281 $10,158 Page 16 MEMORANDUM OF AGREEMENT CONTRIBUTIONS TO POST EMPLOYMENT HEALTH CARE SAVINGS PLAN This Memorandum of Agreement is entered into between the City of Stillwater (hereafter "City") and Stillwater Firefighters Local 1049 (hereafter "Union"). WHEREAS, the Union and the City are parties to a collective bargaining agreement ("CBA") effective January 1, 2023, through December 31, 2025; and WHEREAS, Minnesota Stat. Sec. 352.98 allows the City to sponsor a post -employment health care savings program that allows employees to save money to pay medical expenses and/or health insurance premiums after termination of public service. NOW, THEREFORE, the parties agree that: 1. From January 1, 2023, through December 31, 2025, eligible employees shall contribute 100% of existing severance benefit that are due the employee based on Article VII Severance Pay, of the contract to the employee's Post Employment Health Care Savings Plan upon separation of employment. From January 1, 2023, through December 31, 2023, eligible employees shall contribute $80.00 per month to the employee's Post Employment Health Care Savings Plan. 2. These severance benefits and the $80 monthly contribution will be deposited into an employee's Post Employment Health Care Savings Plan account administered by the Minnesota Post Employment Health Care Savings Plan established under Minnesota Stat. Sec. 352.98 and as outlined in the Minnesota State Retirement System's (MSRS) Trust and Plan Documents. 3. For 2024 and 2025, the eligible employees shall contribute a monthly amount which is equivalent to a contribution of 1.25% of gross earning per pay period to the employee's Post Employment Health Care Savings Plan. 4. Any description of benefits contained in this Memorandum of Understanding is intended to be informational only. The management of contributed funds into the Post Employment Health Care Savings Plan is the responsibility of the Plan Administrator, Minnesota State Retirement System (MSRS), the State Board o Investment, their agents, employees or subcontractors and/or the investment options provider selected by the employee. The City's only obligation is to deposit accrued monies as outlined by this Memorandum. The City has no other responsibilities or obligations, and no other claims can or shall be made against the City pursuant to this Memorandum. 5. The Union agrees to indemnity and hold harmless the City, its agents, officers and employees from any and all claims, causes of action, suits, demands, judgements of any Page 17 nature, liabilities, losses, damages, costs, and expenses including reasonable attorney's fees, arising out of the actions or inactions of the Plan Administrator, Minnesota State Retirement System (MSRS), the State Board of Investment, their agents, employees or subcontractors and/or the investment option provider selected by the employee. 6. This Memorandum of Agreement represents the full and complete agreement between the parties regarding this matter. IN WITNESS WHEREOF, the parties have executed this Memorandum of Agreement to be executed the dates indicated by their respective signatures. Stillwater Firefighter's Local 1049 Steward Date Date CITY OF STILLWATER Joe Kohlmann, City Administrator Date Date Page 18 MEMORANDUM OF AGREEMENT This Memorandum of Agreement is entered into between International Association of Firefighters, (hereafter "Union") and the City of Stillwater (hereafter "City"). WHEREAS, the Union and the City are parties to a collective bargaining agreement ("CBA") effective January 1, 2023 through December 31, 2025; and WHEREAS, compensation for working out of classification is provided as monetary recognition to an employee for the assumption and performance of duties normally performed by an employee of higher classification; and WHEREAS, the assumption and performance of duties of the higher classification must encompass the full range of responsibilities of the higher classification. WHEREAS, working out of classification does not apply to temporary assignments for the purpose of providing a training opportunity to the employee for a set period of time; and WHEREAS, the performance of such out of classification duties must be for an extended period of time, wherein a need exists to fulfill the duties and responsibilities of the vacant position. An extended period of time is generally considered as an assumption of duties and responsibilities that will last in excess of ten (10) working days; and WHEREAS, working out of classification compensation shall be allowed only after written recommendation of the depai tiuent head and written concurrence by the City Administrator. Recommendation and designation shall be accomplished prior to the assumption of higher classification responsibilities; and WHEREAS, the employee's compensation will be increased by 5% to the next highest step of the higher classification in which the employee is substituting; and WHEREAS, when the working out of classification assignment is completed, the employee's salary will be readjusted to its previous level on the level where it would have attained, including general wage adjustment and step increases if the working out of classification pay had not been made. The employee's date of hire and anniversary date will remain unchanged throughout the temporary assignment. NOW, THEREFORE, this Memorandum of Agreement represents the full and complete agreement between the parties regarding this matter. IN WITNESS WHEREOF, the parties have executed this Memorandum of Agreement to be executed the dates indicated by their respective signatures. Page 19 INTERNATIONAL ASSOCIATION OF FIREFIGHTERS Chad Jansen, Steward Date CITY OF STILLWATER Joe Kohlmann, City Administrator Date Page 20 MEMORANDUM OF AGREEMENT This Memorandum of Agreement is entered into between the City of Stillwater (hereafter "City") and International Association of Firefighters, Local No. 1049 (hereafter "Union"). WHEREAS, the City and the Union are parties to a collective bargaining agreement in effect January 1, 2023 until December 31, 2025; and WHEREAS, the Union requested the addition of Juneteenth as a designated holiday in Article 20 Holidays in the Labor Agreement; and WHEREAS, the City expressed a preference to follow the designation of Juneteenth as an official state holiday by the Minnesota legislature. NOW THEREFORE, the parties agree as follows: 1. The Minnesota State legislature has amended the list of official state holidays outlined in Minnesota Statute § 645.44, subd. 5 to include Juneteenth effective August 3, 2023. Therefore, Article VIII, Section 1, of the Labor Agreement shall be modified effective in 2024 to 12 paid holidays per year to account for the addition of Juneteenth as a designated holiday. 2. This Memorandum of Agreement represents the full and complete agreement between the parties regarding this matter. FOR THE CITY OF STILLWATER FOR IAFF LOCAL NO. 1049 Name Name Date Date Page 21 illwat!r THE BIRTHPLACE OF MINNESOTA DATE: February 21, 2023 TO: Honorable Mayor and City Councilmembers FROM: Tim Gladhill, Community Development Director SUBJECT: TIF District 12 — TIF Note Collateral Assignment Agreement BACKGROUND Midnight Real Estate II, LLC, the Owner of the Crosby Hotel, recently refinanced their loan related to the Crosby Hotel project. As part of that financing with Choice Bank, the parties have agreed to assign the rights to the existing TIF Note on the project to Choice Bank as collateral on the new loan. This is a fairly standard practice. The request has been reviewed by the City's Development Counsel, Taft Law, who found the collateral assignment agreement to be appropriate. The request was also coordinated with the City Attorney. This step does not add any legal or financial risk to the City. RECOMMENDATION Staff recommends approval of the assignment agreement. ACTION REQUESTED Motion to approve the Collateral Assignment Agreement related Tax Increment Financing District No. 12. COLLATERAL ASSIGNMENT OF INTEREST IN REVENUE NOTE THIS COLLATERAL ASSIGNMENT OF INTEREST IN REVENUE NOTE ("Assignment") is made as of this day of November, 2021, by and between MIDNIGHT REAL ESTATE II, LLC, a Minnesota limited liability company (hereinafter referred to as "Assignor" or "Borrower"), and CHOICE FINANCIAL GROUP, a North Dakota chartered bank (hereinafter referred to as "Lender"). RECITALS Lender has agreed to advance up to the amount of $14,000,000.00 (the "Indebtedness") to Borrower pursuant to that certain Loan Agreement by and between Borrower and Lender of even date herewith (the "Loan Agreement'). The Indebtedness is evidenced by a Promissory Note from Borrower to Lender of even date herewith in the principal amount of the Indebtedness (the "Promissory Note"). Borrower is using the proceeds of the Indebtedness connection with the refinancing of certain debt associated with a hotel located at the Property (as defined herein). The Promissory Note shall be secured by a Mortgage ("Mortgage") upon certain real property located 232 Main Street North, in the City of Stillwater, County of Washington, State of Minnesota, as more particularly described in the Mortgage (the "Property"), an Assignment of Leases and Rents ("Assignment of Rents") upon the Property, and a Collateral Assignment of the TIF Note (as later defined), all executed by the Borrower in favor of the Lender of even date herewith. The Loan Agreement, Promissory Note, Mortgage, Assignment of Rents, Assignment and other collateral documents (along with any extensions, modifications or renewals thereof) described in or accompanying the Loan Agreement are hereinafter sometimes collectively referred to as the "Related Documents". Unless otherwise defined herein, terms are used herein with the same meanings as defined in the Loan Agreement. In the event of any conflict between the terms hereof and the Loan Agreement, the terms and conditions of the Loan Agreement shall control. As a condition to granting the Indebtedness on the date hereof, Lender has requested Borrower to cause the execution and delivery of this Assignment. NOW, THEREFORE, in consideration of the Indebtedness and intending to be legally bound, Assignor does hereby covenant, agree, warrant, represent, assign, set over and transfer, to the extent assignable and transferrable, as set forth herein: 1. A Tax Increment Revenue Note No. 1 dated May 1, 2018 by the City of Stillwater, Minnesota (the "City) in favor of Borrower, in the original principal amount of $982,800.00 (the "TIF Note") issued pursuant to the terms of a Contract for Private Development dated as of November 2, 2017 by and between the City and Borrower pursuant to the terms and conditions of that certain Assignment of Rights Under Development Contract dated as of May 1, 2018, from Midnight Real Estate, LLC, a Minnesota limited liability company to Borrower and consented to by the City (collectively, the 'Development Agreement") shall be the subject of this Assignment. Upon release of the original TIF Note by Coulee Bank, Borrower shall promptly deliver the original of the TIF Note to the Lender. 2. Assignor hereby assigns, transfers and sets over unto Lender all of its current and future right, title and interest, if any, in and to the TIF Note and all rights and benefits therefrom, 2398599.v1 1 including without limitation rights to payments as set forth in Section 3 below, as security for the full, timely and faithful repayment by the Borrower of the Indebtedness, and performance by the Borrower of its obligations under the Related Documents. As further security to the Lender, Assignor hereby assigns, transfers and sets over onto Lender, a first security interest in all of its right, title and interest pursuant to the Development Agreement as security for the full, timely and faithful repayment by the Borrower of the Indebtedness, and performance by Borrower of its obligations under the Related Documents. Borrower hereby agrees to execute such additional documentation as required by Lender in order to give full force and effect to such assignment to Lender of the TIF Note and relevant portions of the Development Agreement. 3. Commencing on the date hereof and continuing thereafter until the Promissory Note is paid in full; provided there is not an Event of Default (as defined in the Loan Agreement) or event with notice and passage of time with failure to cure that would become an Event of Default, all payments made by the City under the TIF Note, may be retained by the Borrower. Upon an Event of Default, the affidavit or written statement of an officer, agent or attorney of Lender stating that Lender is exercising its right to payments under the TIF Note or this Assignment shall constitute conclusive evidence thereof, and the City or other persons are authorized and directed to rely thereon. 4. Assignor agrees to faithfully observe and perform all of the obligations and agreements imposed upon it under the TIF Note and Development Agreement, subject to Assignor's right to reasonably co test observance/performance. 5. Lender will not be deemed in any manner to have assumed any of the obligations related to the TIF Note or the Development Agreement, nor shall Lender be liable to the City by reason of any default by any party under the TIF Note or the Development Agreement. Borrower agrees to indemnify and to hold Lender harmless of and from any and all liability, loss or damage which it may or might incur by reason of any claims or demands against it based on its alleged assumption of Assignor's duty and obligation to perform and discharge the terms, covenants and agreements in the TIF Note or the Development Agreement. 6. After the occurrence of an Event of Default (as defined in the Loan Agreement): a. Lender may elect to exercise any and all of Assignor's rights and remedies under the TIF Note or such rights assigned hereunder to Lender under the Development Agreement regarding the TIF Note, without any interference or objection from Assignor, and Assignor shall cooperate in causing the City to comply with all the terms and conditions of the TIF Note, or the Development Agreement. b. Lender may exercise Assignor's rights under the TIF Note or such rights assigned hereunder to Lender under the Development Agreement regarding the TIF Note, and perform all acts in the same manner and to the same extent as Assignor might do. In connection with any and all of the foregoing powers, and without limiting the same, Lender may amend the terms of and make concessions to the City. c. Lender may exercise any remedies provided to it in the Loan Agreement or Related Documents. 2 7. All of the foregoing powers herein granted to Lender shall be liberally construed. Lender need not expend its own funds in the exercise of such power, but if it does, such amounts shall be considered as advances for and on behalf of Borrower secured by this Assignment and evidenced by the Promissory Note and secured by other Related Documents. Any amounts so advanced shall bear interest at the then current rate prescribed in the Promissory Note. 8. Nothing herein contained shall be construed as constituting a waiver or suspension by Lender of its right to enforce payment of the debts under the terms of the Promissory Note, the Loan Agreement or other Related Documents. Lender is not the agent, partner or joint venturer of the Borrower, the Assignor, any Guarantor or the City. 9. This Assignment may be enforced from time to time by Lender at its discretion, with or without order of any court, as Lender shall determine. Lender may also, at any time, cease to enforce this Assignment. Any failure on the part of the Lender promptly to exercise any option hereby given or reserved shall not prevent the exercise of any such option at any time thereafter. Lender may pursue and enforce any remedy or remedies accorded it herein independently of, in conjunction or concurrently with, or subsequent to its pursuit and enforcement of any remedy or remedies which it may have under the Promissory Note, the Loan Agreement and/or other Related Documents. 10. Assignor warrants and represents to Lender that: a. It has the right to exercise and deliver this Assignment. The execution of this Assignment and performance and observance of its terms hereof have been duly authorized by necessary company action and do not contravene or violate any provision of Assignor's organizational documents. b. The outstanding principal balance on the TIF Note as of the date of here of is $ , together with interest at 3.25% per annum. c. There are no prior assignments of the TIF Note except to Coulee Bank which has been terminate concurrent herewith. d. To Assignor's knowledge, the Development Agreement is in full force and effect on the date hereof, subject to no defenses, setoffs or counterclaims whatsoever. e. To Assignor's knowledge, there exists no event, condition or occurrence which constitutes, or which with notice and/or the passage of time would constitute, a breach of or default under any terms or conditions of any of the TIF Note or the Development Agreement. Assignor also hereby covenants and agrees not to do any act which would destroy or impair the security to the Lender of this Assignment. f. Assignor has filed all tax returns required to be filed and either paid all taxes shown thereon to be due, including interest and penalties, which are not being contested in good faith and by appropriate proceedings, and Assignor has no knowledge of any objections or claims for additional taxes in respect to federal tax or excise profit tax returns for prior years. 3 11. When the context so requires, the singular shall include the plural and conversely, and use of any gender shall include all genders. 12. This Assignment all be governed by and be construed in accordance with the laws of the State of Minnesota. Whenever possible, each provision of this Assignment shall be interpreted in such manner as to be effective and valid under applicable law, but if any provision of this Assignment shall be prohibited by or be invalid under applicable law, such provision shall be ineffective to the extent of such prohibition or invalidity, without invalidating the remainder of such provisions or the remaining provisions of this Assignment. 13. Any notices required or contemplated hereunder shall be effective upon two (2) business days after placing thereof in the United States mail. certified mail and with return receipt requested, postage prepaid and addressed as follows: If to Assignor at: If to Lender at: With a copy to: Midnight Real Estate II, LLC 314 pt Avenue North, Suite 300 Minneapolis, MN 55401 Attn: Anne Loff Choice Financial Group 6210 Wayzata Boulevard Golden Valley, MN 55416 Attn: Cristen Purdy Michelle R. Jester, Esq. Messerli & Kramer P.A. 1400 Fifth Street Towers 100 South Fifth Street Minneapolis, MN 55402 or to such other address specified in writing by one party to the other upon ten (10) days advance written notice in accordance herewith. [SIGNATURE PAGE TO FOLLOW] 4 IN WITNESS WHEREOF, Assignor has caused this Assignment to be executed as of the day and year first above written. MIDNIGHT REAL ESTATE II LLC, a Minnesota limited liability company By: Anne Loff Its: CFO 5 CONSENT TO ASSIGNMENT OF PAYMENTS UNDER TAX INCREMENT REVENUE NOTE The City of Stillwater, Minnesota (the "City"), has issued its Tax Increment Revenue Note, in the principal amount of $982,800.00 dated May 1, 2018 (the "TIF Note") in favor of Midnight Real Estate II, LLC, a Minnesota limited liability company ("Midnight") issued pursuant to the terms of a Contract for Private Development dated as of November 2, 2017 by and between the City and Midnight pursuant to the terms and conditions of that certain Assignment of Rights Under Development Contract dated as of May 1, 2018, from Midnight Real Estate, LLC, a Minnesota limited liability company to Midnight and consented to by the City (collectively, the "Development Agreement"). The City has received a Collateral Assignment of Interest in Revenue Note which assigns as collateral to Choice Financial Group, a North Dakota chartered bank ("Choice"), all its interests in the payments of tax increments under the TIF Note and Midnight's rights pursuant to the Development Agreement. The City consents to such assignment pursuant to the terms of the TIF Note and Development Agreement and the City agrees that Choice Bank shall have the right but not the obligation to cure any default under the Development Agreement. Upon an event of default under the Loan Agreement and upon notification from Choice, the City shall make all payments under the TIF Note to Choice Financial Group at the following address: Choice Financial Group 6210 Wayzata Boulevard Golden Valley, MN 55416 Attn: Cristen Purdy THE CITY OF STILLWATER, MINNESOTA By: Printed Name: Its: By: Printed Name: Its: 6 illwat!r THE BIRTHPLACE OF MINNESOTA DATE: February 21 st, 2023 TO: Mayor and City Council FROM: Shawn Sanders, Director of Public Works RE: Downtown Manhole Rehabilitation Project Project 2022-05 DISCUSSION The bid letting for the Downtown Manhole Rehabilitation Project was Thursday February 2, 2023. The City received three bids with the low bid submitted by Emergia, Inc. in the amount of $145,000.00. The engineers estimate for the project was $297,500. Emergia, Inc, is a company from out of state and looking to establish themselves in the Twin Cities area. After they submitted their bid, Emergia had some concerns regarding their bid submittal related to the cost and management of the bypass pumping which is an important component of the project and asked their bid not be honored. The next low bidder would be Visu-Sewer at $230,295 and has proven on similar projects they can bid/ manage projects and contracts responsibly. RECOMMENDATION It is recommended that the City accept the bids submitted for the Downtown Manhole Rehabilitation Project and award the contract, to next lowest bidder, Visu-Sewer in the amount of $230,295.00 ACTION REQUIRED If Council concurs with the recommendation, they should pass a motion adopting the Resolution 2023- ACCEPTING BID AND AWARDING THE CONTRACT FOR THE DOWNTOWN MANHOLE REHABILITATION PROJECT (Project 2022-05) City of Stillwater Washington County, Minnesota RESOLUTION 2023-xxx ACCEPTING BID AND AWARDING CONTRACT FOR DOWNTOWN MANHOLE REHABILITATION PROJECT 2022-05 WHEREAS, pursuant to an advertisement for bids for the Downtown Manhole Rehabilitation Project (2022-05) three bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement; BIDDER BID AMOUNT Emergia, LLC. Chicago, IL (Rescinded Bid) Visu-Sewer, Oak Grove, MN Hydro-Klean, Rogers, MN Engineer's Estimate and $145,000.00 $230,295.00 $339,304.00 $297,275.00 WHEREAS, it appears that Visu-Sewer, Oak Grove, MN is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA, the Mayor and Clerk are hereby authorized and directed to enter into a contract with Visu-Sewer in the name of the City of Stillwater for the Downtown Manhole Rehabilitation Project. Adopted by the City Council this 21st day of February 2023. CITY OF STILLWATER Ted Kozlowski, Mayor Attest: Beth Wolf, City Clerk BOLTON & MENK Real People. Real Solutions. February 15, 2023 Mr. Shawn Sanders Public Works Director City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Re: Bid Results Downtown Manhole Rehabilitation Project BMI Project No. OC1.126859 Dear Mr. Sanders: 12224 Nicollet Avenue Burnsville, MN 55337-1649 Ph: (952) 890-0509 Fax: (952) 890-8065 Bolton-Menk.com Three (3) bids were submitted for the Downtown Manhole Rehabilitation Project on February 2, 2023. The base bids ranged from $145,000.00 to $339,304.00. The Engineer's Estimate for this project was $297,275.00. The low bid price is from Emergia Inc. The following is a summary of the bid totals: Contractor Total Base Bid Emergia, Inc. $145,000.00 Visu-Sewer $230,295.00 Hydro-Klean $339,304.00 Following the bid opening, the low bid contractor, Emergia, Inc. reached out to the City to discuss concerns regarding their bid submittal, specifically relating to the temporary sewer bypass item. The contractor felt that they had omitted costs associated with properly and responsibility managing that portion of the work. As such, the contractor has submitted a letter to the City (Dated February 15, 2023) requesting that their bid on this project be formally withdrawn. Based on the request to withdraw the bid from Emergia, Inc as well as the importance of properly managing the "Temporary Sewer Bypass" portion of this project we recommend that the City award the project to Visu-Sewer with a Total Base Bid amount of $230,295.00. Visu-sewer has a proven track record for completing similar contracts and has shown the ability to responsibility bid/manage the scope of work required with this contract. Sincerely, Bolton & Menk, Inc. Mitchell R. Hoeft, P.E. Principal Engineer Bolton $ Menk is an equal opportunity employer. Stillwater, City of Stillwater Downtown Manhole Rehabilitation - 0C1.126859 (#8357491) Owner: Stillwater MN, City of Solicitor: Bolton & Menk, Inc. 02/02/2023 10:00 AM CST Section Tit Line Item Item Code Item Oescr ip non UofM Quantity Unit Pr Engineer Estimate Extension Unit Prite Emergia Extension 8.35E 81U 1 0 MOBIUZATION LUMP SUM 1 $25,000.00 $25,000.00 2 O TRAFFIC CONTROL LUMP SUM 1 $12,500.00 $12,500.00 3 0 TEMPORARY SEWER BYPASS LUMP SUM 1 $110,000.00 $110,000.00 4 0 INTERNAL CHIMNEY SEAL EACH 16 $800.00 $12,800.00 5 0 MANHOLE REHABILITATION (1-INCH CVF 231 $325.00 $75,075.00 6 0 MANHOLE REHABIUTATION (POLYURIVF 10 $725.00 $7,250.00 7 0 PIPE PENETRATION SEALING EACH 47 $550.00 525,850.00 8 0 SPECTRASHIELO LINING REPAIR EACH 4 $4,750.00 $19,000.00 9 0 INVERT REPAIR EACH 2 $4,900.00 $9.800.40 Base BId Total: $297,275.00 $4,470.45 $4,470.45 $2,921 00 $2,921 00 $14,794.00 $14,794.00 $500.00 $8,000.00 $227.45 $52,540.95 $1,266.40 $12,664.00 $298 80 $14,043.60 $8,578.00 $34,312.00 $627.00 $1,254.00 5145,000.00 Unit Price Vlsu-Sewer Extension Unit Price Hydro-Klean Extension $15,000.00 $15,000 00 $5,500.00 $5,500.00 $53,800.00 $53,800 00 $800.00 $12,800.00 $295 00 $68,145.00 $750.00 $7,500.00 $550 00 $25,850.00 $8,000 00 $32,000.00 $4,850.00 59,700.00 $230,295.00 $12,620.00 $12,620.00 $4,950.00 $4,950.00 $82,400.00 $82,400.00 $650.00 $10,400.00 $354.00 $81,774.00 $760.00 $7,600.00 $2,120.00 $99,640.00 $8,260.00 $33,040.00 $3,440.00 $6,880.00 5339,304A0 iliwater THE BIRTHPACE OF MINNESOTA DATE: February 17, 2023 TO: Honorable Mayor and City Councilmembers FROM: Beth Wolf, City Clerk SUBJECT: Gambling Premise Permit for Bayport American Legion BACKGROUND The City has received a Lawful Gambling Premises Permit Application from Bayport American Legion to conduct gambling at Lift Bridge Brewing Company located at 1900 Tower Drive West in Stillwater. The activity requested is paper pull tabs with dispensing device, bar bingo, tipboards paddlewheet, electronic pull tabs, and electronic linked bingo. The premise lease will be effective March 1, 2023. RECOMMENDATION Bayport American Legion has submitted the required documentation demonstrating that the organization is collecting gambling monies for lawful purposes. Therefore, staff recommends approving Bayport American Legion to conduct gambling at Lift Bridge Brewing Company. ACTION REQUESTED If council concurs with recommendation, they should pass a motion adopting RESOLUTION APPROVING MINNESOTA LAWFUL GAMBLING PREMISE PERMIT FOR BAYPORT AMERICAN LEGION. City of Stillwater Washington County, Minnesota RESOLUTION 2023-XXX APPROVING MINNESOTA LAWFUL GAMBLING PREMISE PERMIT FOR BAYPORT AMERICAN LEGION AT LIFT BRIDGE BREWING COMPANY WHEREAS, the Bayport American Legion has submitted an application to the City of Stillwater requesting City approval of a Minnesota Lawful Gambling Premise Permit at Lift Bridge Brewing Company located at 1900 Tower Drive West, Stillwater, Minnesota; and WHEREAS, it has been demonstrated that the organization is collecting gambling monies for lawful purposes. NOW THEREFORE, BE IT RESOLVED that the City Council hereby approves a Minnesota lawful gambling premise permit for Bayport American Legion. Adopted by the Stillwater City Council this 21 st day of February, 2023. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk iliwater THE B I R TH P i AC E OF MINNESOTA DATE: February 14, 2022 TO: Honorable Mayor and City Councilmembers FROM: Joe Kohlmann, City Administrator SUBJECT: Legislative Support for Washington County Heritage Center BACKGROUND The Washington County Historical Society is seeking a state grant for capital improvements at the Washington County Heritage Center in the City of Stillwater for proper storage of artifacts. The appropriation includes money for facility remodeling, replacement of the HVAC system, roof replacement, exterior facility improvements, and the purchase and installation of appropriate storage containers for historical artifacts. The amount being requested is $600,000 RECOMMENDATION Consider supporting the Washington County Historical Society's request to the state legislature. ACTION REQUESTED Adopt a resolution supporting the Washington County Historical Society request for state grant funds for improvements to the Washington County Heritage Center. City of Stillwater Washington County, Minnesota RESOLUTION 2023- A RESOLUTION SUPPORTING WASHINGTON COUNTY HISTORICAL SOCIETY REQUEST FOR STATE GRANT FUNDS FOR IMPROVEMENTS TO THE WASHINGTON COUNTY HERITAGE CENTER WHEREAS, the City of Stillwater is a municipal corporation, organized and existing under the laws of the State of Minnesota; and WHEREAS, the City has identified a need to preserve and promote the history of the community; and WHEREAS, Washington County Historical Society has purchased the building located at 1862 South Greeley Street in the City of Stillwater for the purpose of creating a Washington County Heritage Center that will have exhibits, a research facility and be climate controlled to preserve the important artifacts of the history of Stillwater and Washington County. WHEREAS, Washington County Historical Society is seeking capital investment of $600,000 for the Washington County Heritage Center; and WHEREAS, currently HF 1545 and SF 1397 are under consideration. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Stillwater, Minnesota requests the involvement and support of the State of Minnesota in preserving this important part of our State's history and heritage by providing funds for improvements to the Washington County Heritage Center. BE IT FURTHER RESOLVED the Stillwater City Council supports HF 1545 and SF 1397 for capital investment related to the Washington County Heritage Center. Adopted by the Stillwater City Council this 21st day of February, 2023. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk iliwater THE B I R TH P i AC E OF MINNESOTA DATE: February 15, 2023 TO: Honorable Mayor and City Councilmembers FROM: Beth Wolf, City Clerk SUBJECT: Appointment to Library Board of Trustees The Library Board of Trustees has one opening due to the resignation of Gregg (Spike) Carlsen. Staff published for the opening and received applications. Interviews were conducted and the Library Board recommends appointing Stanley Burns for his first term which would expire December 31, 2024. ACTION REQUIRED If Council agrees with the recommendation, they should pass a motion to approve the appointment of Stanley Burns to the Library Board of Trustees with a term ending December 31, 2024. iliwater THE B I R TH P i AC E OF MINNESOTA DATE: February 14th, 2022 TO: Honorable Mayor and City Councilmembers FROM: Brian Mueller, Chief of Police SUBJECT: UASI Grant Contract Agreement BACKGROUND In 2022 the Stillwater Police Department submitted a competitive grant application to Minnesota Homeland Security & Emergency Management. This grant was written to begin a project to purchase and install a camera system in the downtown area, along with infrastructure to support the system. This grant application was approved in January 2023 for the amount of $45,000 with no matching fund requirement. The grant has an expiration date of June 30th, 2024. RECOMMENDATION Staff recommends accepting the Grant Contract Agreement A-UASI-2022-STILLWCI- 012 ACTION REQUESTED If Council concurs with recommendation, they should pass a motion approving the grant contract agreement with the Minnesota Department of Public Safety. Grant Contract Agreement Page 1 of 3 Minnesota Department of Public Safety ("State") Homeland Security and Emergency Management Division 445 Minnesota Street, Suite 223 St. Paul, Minnesota 55101-2190 Grant Program: 2022 Urban Area Security Initiative Grant Contract Agreement No.: A-UASI-2022-STILLWCI-012 Grantee: Stillwater Police Department 216 4' St. No. Stillwater, MN 55082 Grant Contract Agreement Term: Effective Date: 01/01/2023 Expiration Date: 06/30/2024 Grantee's Authorized Representative: Stillwater Police Department ATTN: Brian Mueller 216 4' St. No. Stillwater, MN 55082 Phone: (651) 351-4906 Email: Bmueller@ci.stillwater.mn.us Grant Contract Agreement Amount: Original Agreement $ 45,000.00 Matching Requirement $ 0.00 State's Authorized Representative: Richard Robinson Jr. Homeland Security and Emergency Management 445 Minnesota St., Suite 223 St. Paul, Minnesota 55101-2190 Phone: 651-201-7451 e-mail: Richard.Robinson@state.mn.us Federal Funding: CFDA/ALN: CFDA 97.067 FAIN: EMW-2022-SS-00100 State Funding: None Special Conditions: None Under Minn. Stat. § 299A.01, Subd 2 (4) the State is empowered to enter into this grant contract agreement. Term: The creation and validity of this grant contract agreement conforms with Minn. Stat. § 16B.98 Subdivision 5. Effective date is the date shown above or the date the State obtains all required signatures under Minn Stat. § 16B.98, Subdivision 7, whichever is later. Once this grant contract agreement is fully executed, the Grantee may claim reimbursement for expenditures incurred pursuant to the Payment clause of this grant contract agreement. Reimbursements will only be made for those expenditures made according to the terms of this grant contract agreement. Expiration date is the date shown above or until all obligations have been satisfactorily fulfilled, whichever occurs first. The Grantee, who is not a state employee, will: Perform and accomplish such purposes and activities as specified herein and in the Grantee's approved 2022 Urban Area Security Initiative Application ["Application"] which is incorporated by reference into this grant contract agreement and on file with the State at Homeland Security and Emergency Management Division, 445 Minnesota Street, Suite 223, St. Paul, Minnesota 55101-2190. The Grantee shall also comply with all requirements referenced in the 2022 Urban Area Security Initiative Guidelines and Application which includes the Terms and Conditions and Grant Program Guidelines (https://app.dps.mn.gov/EGrants), which are incorporated by reference into this grant contract agreement. Budget Revisions: The breakdown of costs of the Grantee's Budget is contained in Exhibit A, which is attached DPS Grant Contract Agreement Non -State (rev. September 2022) Grant Contract Agreement Page 2 of 3 and incorporated into this grant contract agreement. As stated in the Grantee's Application and Grant Program Guidelines, the Grantee will submit a written change request for any substitution of budget items or any deviation and in accordance with the Grant Program Guidelines. Requests must be approved prior to any expenditure by the Grantee. Matching Requirements: (If applicable.) As stated in the Grantee's Application, the Grantee certifies that the matching requirement will be met by the Grantee. Payment: As stated in the Grantee's Application and Grant Program Guidance, the State will promptly pay the Grantee after the Grantee presents an invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services and in accordance with the Grant Program Guidelines. Payment will not be made if the Grantee has not satisfied reporting requirements. Certification Regarding Lobbying: (If applicable.) Grantees receiving federal funds over $100,000.00 must complete and return the Certification Regarding Lobbying form provided by the State to the Grantee. 1. ENCUMBRANCE VERIFICATION Individual certifies that funds have been encumbered as required by Minn. Stat. § 16A.15. 3. STATE AGENCY Signed: (with delegated authority) Signed: Title: Date: Date: Grant Contract Agreement No./ P.O. No. A-UASI-2022-STILLWCI-012 / #3000083544 Project No.(indicate N/A if not applicable): N/A 2. GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant contract agreement on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. Signed: Print Name: Title: Date: Signed: Print Name: Title: Date: Signed: DPS Grant Contract Agreement Non -State (rev. September 2022) Grant Contract Agreement Page 3 of 3 Print Name: Title: Date: Distribution: DPS/FAS Grantee State's Authorized Representative DPS Grant Contract Agreement Non -State (rev. September 2022) *�1 HSEMt xameiand 5.0yand Emergency Management Urban Area Security Initiative FFY2022 UAS1 Project Application Project Name Downtown Stillwater Soft Target Cameras Fiscal Agent/JurisdictionCity of Stillwater Contact Name Brian Bruchu - Police Captain Phone (651) 351-4920 Email bbruchu@ci.stillwater.mn.us Project can start within 90 days of award date: ® Yes 0 No Core capability most strongly supported by this project: Threats and Hazard Identification Investment justification most strongly supported by this project: Soft Targets & Crowded Places Project align with 1 of 6 Priority Investments : Community Preparedness and Resilience Project Description and Outcomes — Describe the project, its outcomes, and how it addresses vulnerabilities and identified gaps highlighted in your THIRA: The City of Stillwater hosts or permits approximately 40 events per year many of which are in it's downtown riverfront area. Several of the events such as Lumberjack Days, World Snow Sculpting Championship, Fire and Ice Winter Social and Harvest Fest draw as many as 60,000 people to our riverfront area. This project would establish a security camera network in this area to aid Police, Fire and EMS in identifying potential threats and hazards, deter crime and assist in the investigation of crime and prosecution. The project itself consists of placing cameras on city owned utility poles in three identified locations. Each location has been chosen because of its proximity to pedestrian pavilions, known congregation areas and points of ingress/egress to event areas. Each of the identified locations would have five cameras to maintain Capabilities — Describe how this project sustains or maintains your current capabilities: Currently, major event scene security becomes our primary objective for Stillwater Police Department personnel due to large crowd sizes in relation to the number of officers present. Criminal investigation and prosecution becomes very difficult as these events are drawing much larger crowds then staffing can effectively manage. Real time enforcement of unlawful behavior often becomes reactionary rather than preventative. This investment will provide us with the opportunity to identify and enforce or deter unlawful or dangerous behavior. Project Budget — Break down your project cost by category: Category Amount Description Planning Organization Equipment $ 45,000 12 fixed and 3 PTZ Cameras with 3 wireless antennas and 3 pole mounts Training Exercises M&A Total $ 45,000 LETPA amount: $ 45,000 Priority Investment amount: $ 45,000 Rev. 04/06/2022 Equipment Request — Provide a detailed list of the equipment purchases proposed for this project: AEL Number Title Authorized for SHSP Cost per unit Qty. 04MD-01-VCA CAMERA, VIDEO OYesONo OYesONo $ 3,000 15 OYesONo OYesONo OYesONo Equipment Maintenance — Describe jurisdiction(s) maintenance and sustainment plans for requested equipment: Equipment to be operated by Stillwater Police, Stillwater Fire and maintenance provided by City of Stillwater IT department. Project Timeline — provide a timeline of project tasks with milestones, start dates and end dates for each task Task (for example, hire, equip and train a planner; conduct training; purchase software) Milestone Start Date End Date Request and receive bids Receive all needed bids from vendors 1/1/2023 5/1/2023 Select vendor Select based on cost due to we already 2/1/2023 know the product we need due to adding to an existing system. Purchase approval from council Receive authorize to purchase 3/1/2023 5/1/2023 Purchase and receive Purchase and receive equipment 4/1/2023 5/1/2023 Proposed Start Date 1/1/2023 Proposed End Date 6/30/2023 Fiscal Agent Address 216 4th Street North, Stillwater MN, 55082 DUNS Number 111137993 SWIFT Vendor ID 0000199155 Please save file as: "2022 UASI (jurisdiction]"and submit completed form to Richard.RobinsonAstate.mn.us IS Save As... L-4 Submit For questions regarding this application or the SHSP, contact HSGP Grants Program Administrator Richard Robinson at (651) 201-7451 Rev. 04/06/2022 2022 (UASI) Urban Area Security Initiative Revised - EXHIBIT A Organization: Stillwater, City of A-UASI-2022-STILLWCI-012 Budget Summary (Report) UASI-2022-IJ#08: Soft Trgt & Crwd Places Budget Category Awarded Equipment Video surveillance for soft target protection. $45,000.00 Total $45,000.00 Total $45,000.00 Allocation $45,000.00 Balance $0.00 02/13/2023 Page 1 of 1 illwatr THE BIR'H°LACE OF M3NNFSOIA DATE: February 21, 2023 TO: Honorable Mayor and City Councilmembers FROM: Jason Grode, Parks Superintendent SUBJECT: 2023 Playground Replacements BACKGROUND The City of Stillwater has budgeted $120,000 for the replacement of 2 playground structures in 2023 (Old Athletic Field and the wooden structure at Washington Square Park). The existing playground structure at Old Athletic Field was installed in 2002 and the existing wooden playground structure at Washington Square Park was installed in 1996. The average useful life of a playground structure is around 15-20 years old, depending on how much usage it gets. Also, most playground equipment warranties end after 15 years and finding replacement parts gets very difficult and costly. The City also plans to make improvements for accessibility when upgrading or replacing play structures. This will include accessible walks/trails and engineered wood fiber (mulch), which is also ADA accessible. At the Parks and Recreation Commission meeting on January 23, 2023, the Parks and Recreation Commission recommended approval by the City Council of the proposed playground structures. Included in this packet, are the proposed designs for each playground structure that fit within the current budget and the installations costs for each playground. RECOMMENDATION Along with the Parks and Recreation Commission, City Staff is recommending that the City moves forward with the attached proposals for Burke playground equipment from St. Croix Recreation and installation by Twin Cities Recreation. ACTION REQUESTED If the City Council agrees with the recommendation, they should vote to approve the playground replacement proposals for 2023 from St. Croix Recreation and enter into a contract with Twin Cities Recreation for the installation of the new playground equipment. Attachments: Old Athletic Field and Washington Square Replacement Playground Proposals Jason Grode Old Athletic Field Proposal # 100-161542-2 February 14, 2023 Presented by St. Croix Recreation Fun Playgrounds Inc. Burke February 14, 2023 City of Stillwater Jason Grode 3325 Boutwell Road Stillwater, MN 55082 Dear City of Stillwater: St. Croix Recreation Fun Playgrounds Inc. is delighted to provide Jason Grode with this playground equipment proposal. This design was developed with your specific needs in mind, and we look forward to discussing this project further with you to ensure your complete satisfaction. St. Croix Recreation Fun Playgrounds Inc. is confident that this proposal will satisfy Jason Grode's functional, environmental, and safety requirements -- and most importantly -- bring joy and excitement to the children and families directly benefiting from your new playground. You have our personal commitment to support this project and your organization in every manner possible, and we look forward to continue developing a long-standing relationship with Jason Grode. We appreciate your consideration and value this opportunity to earn your business. Sincerely, Christopher Johnsen St. Croix Recreation Fun Playgrounds Inc. 1826 Tower Dr W Stillwater, MN 55082 Design Summary St. Croix Recreation Fun Playgrounds Inc. is very pleased to present this Proposal for consideration for the Old Athletic Field located in Stillwater. BC! Burke Company, LLC has been providing recreational playground equipment for over 90 years and has developed the right mix of world -class capabilities to meet the initial and continuing needs of Jason Grode. We believe our proposal will meet or exceed your project's requirements and will deliver the greatest value to you. The following is a summary of some of the key elements of our Proposal: • Project Name: • Project Number: • User Capacity: • Age Groups: • Dimensions: • Designer Name: Old Athletic Field 100-161542-2 71 Ages 2-5 years, 5-12 years 75'2"x51'8" Kari Champeau St. Croix Recreation Fun Playgrounds Inc. has developed a custom playground configuration based on the requirements as they have been presented for the Old Athletic Field playground project. Our custom design will provide a safe and affordable playground environment that is aesthetically pleasing, full of fun for all users and uniquely satisfies your specific requirements. In addition, proposal # 100-161542-2 has been designed with a focus on safety, and is fully compliant with ASTM F1487 and CPSC playground safety standards. We invite you to review this proposal for the Old Athletic Field playground project and to contact us with any questions that you may have. Thank you in advance for giving us the opportunity to make this project a success. j11 0 rm a) T 3 C Nw` 1IS CA rn S v4199]ji6U@f a a N `saT28:Salld3S PIMA ulIALIN RO St Croix ecmdm, fun Playgrounds 1rtc. L E y ;i',I11I11 Ij ?-1. [age Grua. 1 5V-.. ADA ACCE:SSCRILITY GtA I,JN (ADAAG CONFORWWANCE) VJAEFI. RA* -sYRFr3 imam ciF tuvalipin.rtTire MOP 'GANN L4S.FF":arr;aa+1r MT TAUigiR Fr'ErLtt *IMre1tco, !g hd}[C*MrRRe+r*tceVIA" r.47 ma•**moment !*!rm 4-yawl eF r 7.f}LE eri R /OT Sri 11,41111E W- OFEKTO19S PAT O' M* Frlj t OtCht-Z7t - REM g AFi7Le NPLIfil• } 'Get F w ror*t 1 (IA Li RUM ]Mr + A. •.1lY7rLK Mr. +4•}r.1.'•Ytla aw,yw4 •12 Age fi+aup ar- Or - F WARN ING! 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Nudbus Old Athletic Field ELEVATION PO Burlington 51 E & 5Ih Ave DAWN BY: Kari Ghampeau Stillwater, MN 55062 dG h., km COInimaiTy, LI Z PO 6ae Poeml dU Lac W moron 61436.0601 The protective surfacing for lhi.s designs must aocornodake the critical fall height 1 a 1 f t Z909g N '3,9WP+Iki� tie LOG uoI6uon8 rr m gi z to Ph ':J aika1LI V PIO Burke Proposal Prepared for: City of Stillwater Playgrounds Inc. Jason Grode 3325 Boutwell Road Stillwater, MN 55082 Phone: 6512754101 Component No. Proposal # 100-161542-2 February 14, 2023 2023 Pricing Project Location: Old Athletic Field Burlington St E & 5th Ave S Stillwater, MN 55082 Description Qty User Cap Proposal Prepared by: St. Croix Recreation Fun 1826 Tower Dr W Stillwater, MN 55082 Phone: 651-430-1247 Fax: 651-430-9231 jj@stcroixrec.com Christopher Johnsen Phone: 651-430-1247 Fax: 651-430-9231 cj@stcroixrec.com Ext. User Cap Weight Ext. Weight Phase One Nucleus 072-0500-116C 072-0500-120C 072-0500-132C 072-0500-148C 072-0500-172C 270-0112 270-0129 270-0286 270-0301 370-0048 370-0205 370-0247 370-0469 370-1658 370-1687 370-1715 470-0576 570-0394 570-0516 600-0104 660-0103 660-0104 Phase Two Burke Basics 580-1364 5" OD X 116" CAPPED POST 5" OD X 120" CAPPED POST 5" OD X 132" CAPPED POST 5" OD X 148" CAPPED POST 5" OD X 172" CAPPED POST UNITARY ENCLOSURE TRIANGLE PLATFORM NUCLEUS STANCHION SPLIT SQUARE PLATFORMCLOSURE ... SLIDING POLE 56"-72" LONG HORIZONTAL OVERHEAD LADD... END RUNGS 40" TRANSITION STAIR W/BARRIE... TRANSFER STATION, HANDRAIL 40" SNAKE CLIMBER 32"-48" MESA CLIMBER VIPER II S-SPIRAL 96 PIPE WALL TELESCOPE ASSEMBLY NPPS SUPERVISION SAFETY KIT MAINTENANCE KIT, STRUCTURE INSTALLATION KIT, STRUCTURE 2 4 1 2 3 2 2 2 1 1 1 1 1 1 1 1 1 1 1 1 1 1 LIL NOVO BEAN STEP 1 0 0 0 0 0 0 2 0 4 1 5 1 4 5 2 4 8 0 1 0 0 0 0 0 0 0 0 0 4 0 4 1 5 1 4 5 2 4 8 0 1 0 0 0 61 122 63 252 69 69 78 156 90 270 34 68 48 96 37 74 108 108 27 27 70 70 10 10 279 279 172 172 31 31 143 143 541 541 36 36 7 7 3 3 7 7 5 5 Phase One User Capacity: 39 Phase One Weight: 2,546 lbs. Phase One Price: $31,790 1 Nucleus 072-0500-124C 5" OD X 124" CAPPED POST 4 0 1 28 0 28 65 260 Burke 072-0500-52C 270-0112 270-0130 370-0045 370-1662 470-0482 470-0659 470-0804 570-0394 570-0398 570-0557 Phase Three 6' Stone Borders 046-0053 046-0054 046-0055 046-0153 Burke Basics 550-0112 550-0183 550-0186 550-0201 560-0457 660-0101 Proposal # 100-161542-2 February 14, 2023 2023 Pricing 5" OD X 52" CAPPED POST UNITARY ENCLOSURE SQUARE PLATFORM LOOP CLIMBER 32" - 48" TRANSFER STATION, BARRIER 48" 48" BENCH ROCK'N ROLL SLIDE, 40" - 48" ... SLIDE HOOD, LOW SIDE WALL PIPE WALL STEERING WHEEL ASSEMBLY COUNTER PANEL, BELOW PLATFORM 6ft STONEBORDER/2 DRIVE PINS PLUG END CAP BORDER RAMP W/STAKES BELT SEAT, 8' PAIR, STD CHAIN TOT BAY, ADD -ON, GALV CHAIN VOLITO SINGLE POST SWING ASSEMBLY 5"... SWIFT TWIST SPINNER INSTALL KIT, BURKE BASICS - P... Information is relative to the Feb 14 2023 4:35AM database. 1 1 1 1 1 1 1 1 1 1 1 44 3 1 1 1 1 1 1 1 1 0 0 6 2 6 3 1 0 0 1 4 0 0 6 2 6 3 1 0 0 1 4 28 34 106 79 272 18 71 32 36 7 37 Phase Two User Capacity: 24 Phase Two Weight: 1,008 lbs. Phase Two Price: $12,629 0 0 0 0 2 1 4 0 1 0 0 0 0 0 2 1 4 0 1 0 32 1 4 167 20 51 413 220 52 2 Phase Three User Capacity: 8 Phase Three Weight: 2,340 lbs. Phase Three Price: $16,647 Total User Capacity: 71 Total Weight: 5,894 lbs. Total Price: $61,066 28 34 106 79 272 18 71 32 36 7 37 1,408 3 4 167 20 51 413 220 52 2 Special Notes: Prices do not include freight, unloading, material storage, site excavation/preparation, removal of existing equipment, removal of excess soil from footing holes, site security, safety surfacing, installation, or sales tax (if applicable). Prices are based on standard colors per CURRENT YEAR BCI Burke Catalog. Custom colors, where available, would be an extra charge. Pricing is valid for 30 days from the date of this proposal. Burke Selected Color List Proposal # 100-161542-2 February 14, 2023 2023 Pricing Color Group Color Phase 1 Accessory Aqua Platform Gray Post Mint Kore Konnect Mint Rotomolded Granite 2 Color Extruded/Flat (outer) Black 2 Color Extruded/Flat (inner) Gray Phase 2 Accessory Aqua Platform Gray Post Mint Kore Konnect Mint Rotomolded Granite 1 Color Extruded/Flat Black 2 Color Extruded/Flat (outer) Black 2 Color Extruded/Flat (inner) Gray Phase 3 Contemporary Swing Fittings Mint Accessory Aqua 1 Color Extruded/Flat Black Burke Proposal # 100-161542-2 February 14, 2023 2023 Pricing Volito Swing Safety Standards & Guidelines - Reference Information The Volito Swing was designed to allow multiple children to swing and engage together. For many years the only swings available for kids to use together were tire swings, which are fun and challenging but presented opportunities for improvement. Tire swings are able to rotate and pivot in all directions, often in an unpredictable manner and, because they aren't easy to propel while sitting on them, other children often have to push the swing to gain and maintain motion. The Volito Swing, along with many similar swings in this growing market trend, provides a multi-user swing that moves in a single axis to -fro motion. The Volito Swing is IPEMA Certified and meets or exceeds the requirements of ASTM F1487-17, which is recognized as the standard of care in the playground industry. This ASTM public playground safety standard is revised every two to three years to remain current with innovation and market trends. The CPSC Public Playground Safety Handbook hasn't been revised since 2008 and doesn't include new product categories that have been innovated in recent years. There are a couple of points to note when deciding to purchase a multi-user swing: • Multi-user swings are innovative and CPSC Public Playground Safety Handbook doesn't have a standard that specifically covers them. • CPSC 5.3.8.3.1 — CPSC recommends that belt swing seats should be designed to accommodate no more than one user at any time. While the Volito Swing is a single axis swing, it is clearly not a belt seat. • CPSC 2.3.1 — CPSC says that swings intended for more than one user are not recommended because of their greater mass, as compared to single occupancy swings, presents a risk of impact injury. o The ASTM safety standard, F1487, was revised in 2011 to add maximum impact requirements for swings and the Volito Swing has been tested and is compliant with ASTM impact requirements. o CPSC has written a letter stating that "the swing impact test in F1487-11 is a reasonable approach to address the concerns posed by unoccupied, heavy, multiple occupancy swings." • CPSC has always included an exemption to both recommendations listed above for tire swings, which are multiple occupancy swings that are suspended from a single pivot and permit swinging in any direction. • CPSC also emphasizes that their Handbook provides recommendations, not requirements. 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Off 1E3 BCiB mea.CL MBUM)$4O.21E4.L2 St. Croix Recreation Fun Playgrounds INC. 1826 Tower Dr W Stillwater, MN 55082 US 16514301247 hannah@stcroixrec.com Estimate 010/1 RECREATION ESTIMATE # 6203 DATE 02/15/2023 ADDRESS SHIP TO City of Stillwater Old Athletic Field Attn: Jason Grode Burlington St E & 5th Ave S 216 N 4th St Stillwater, MN 55082 Stillwater, MN 55082 PLEASE DETACH TOP PORTION AND RETURN WITH YOUR PAYMENT. ACTIVITY QTY RATE AMOUNT BCI 100-161542-2 1 61,066.00 61,066.00T BCI Burke Custom Playground Ages 5-12 and 2-5 STATE CONTRACT 61,066 -0.17-10,381.22T STATE CONTRACT #218090 Freight 1 1,800.00 1,800.00T Truckload Rate to be shared with Washington Square Park, Lead times 8-9 weeks. City to unload at Old Athletic Field MATERIAL ITEMS AS QUOTED ARE GOOD FOR 30 DAYS. FREIGHT QUOTES ARE GOOD FOR 15 DUE TO FUEL UNCERTAINTIES. SALES TAX SUBJECT TO CHANGE. ADD IF NOT TAX EXEMPT OR SUPPLY EXEMPTION CERTIFICATE IF NOT ON FILE. PAYMENT TERMS ARE NET 30 DAYS UNLESS OTHERWISE NOTED. FAILURE TO PAY IN A TIMELY MANNER WILL BE SUBJECT TO INTEREST AT A RATE OF 1.5%/MONTH OR 18% ANNUALLY. *LEAD TIMES AND SHIPPING DATES ARE BASED ON CURRENT INVENTORY. PLEASE BE PATIENT AS OUR VENDORS NAVIGATE SUPPLY CHAINS & NATIONAL SHORTAGES. **FOR BIDDING CONTRACTORS & SUPPLIERS: ST CROIX RECREATION IS NOT LIABLE FOR INTERPRETATION OF PROJECT BIDS, DRAWINGS OR ADDENDA. IT IS THE CUSTOMER'S RESPONSIBILITY TO VERIFY ACCURACY OF MODEL NUMBER(S), DESCRIPTION(S), QUANTITY AND COLOR(S) DIRECTLY WITH END USER SUBTOTAL TAX (0%) TOTAL Accepted By Accepted Date 52,484.78 0.00 $52,484.78 By signing estimate or authorizing by email or PO, purchaser is agreeing to billing terms as listed on the estimate. Order to include model number(s), quantity and color(s) above including any supplemental documents provided and/or requested. Please verify all content for accuracy. ""Those purchasing off of the MN State Contract are bound only by the terms and conditions listed in said contract"" TWIN CITIES RECREATION, INC. 17708 flair circle farmington, MN 55024 US (612) 269-1181 Tcrecreation@gmail.com ADDRESS City of Stillwater Jason Grode 3325 Boutwell Road Stillwater, MN 55082 [ 04e. 1 ESTIMATE # nATF EXPIRATION DATE 1416 02/09/2023 11 /01 /2023 P.O. NUMBER SALES REP 1 1 Estimate ACTIVITY 0 RAT' AMOUNT Playground installation 1 12,800.00 12,800.00 Installation of BC! Burke Proposal # 100-161542-2 Old Athletic Field unloading of truck 0 500.00 500.00 Unloading of truck TOTAL $13,300.00 Accepted By Accepted Date Burke purr iHar mores I'm it-. 40.S 2{111}3 WAS1-11INGION 501.JAP.E PARK PPEIL 11•100-11.15410-2 ',. _'..,.."1.-0?-•Z: _. • ... . :::.:,',-..;;,.._-,!',117- ':-.7z- • .T.' ::•;:-: 4r4;trV.L:;',' '. -;.'.;oillt."7--,- '41) — . ' , • - '; --'7c.,-: .,-.1-.,_ • • L'A. . ;:wa ' .:4.....r:..i...:".2' . .4141,,..41-47 r • .- ' ' 1"..r.."11..b. ,.;d2•'".• •-71---ty,.. ".. '4.- a- -4:•.• - • -..1•-•'.c.-...-.- 'i. .....!..• ,:_kle • City of Stillwater Washington Square Park Proposal # 100-161540-2 February 14, 2023 Presented by St. Croix Recreation Fun Playgrounds Inc. /!\ Burke February 14, 2023 Jason Grode City of Stillwater 3325 Boutwell Rd N Stillwater, MN 55082 Dear Jason Grode: St. Croix Recreation Fun Playgrounds Inc. is delighted to provide City of Stillwater with this playground equipment proposal. This design was developed with your specific needs in mind, and we look forward to discussing this project further with you to ensure your complete satisfaction. St. Croix Recreation Fun Playgrounds Inc. is confident that this proposal will satisfy City of Stillwater's functional, environmental, and safety requirements -- and most importantly -- bring joy and excitement to the children and families directly benefiting from your new playground. You have our personal commitment to support this project and your organization in every manner possible, and we look forward to continue developing a long-standing relationship with City of Stillwater. We appreciate your consideration and value this opportunity to earn your business. Sincerely, Christopher Johnsen St. Croix Recreation Fun Playgrounds Inc. 1826 Tower Dr W Stillwater, MN 55082 Design Summary St. Croix Recreation Fun Playgrounds Inc. is very pleased to present this Proposal for consideration for the Washington Square Park located in Stillwater. BCI Burke Company, LLC has been providing recreational playground equipment for over 90 years and has developed the right mix of world -class capabilities to meet the initial and continuing needs of City of Stillwater. We believe our proposal will meet or exceed your project's requirements and will deliver the greatest value to you. The following is a summary of some of the key elements of our Proposal: • Project Name: • Project Number: • User Capacity: • Age Groups: • Dimensions: • Designer Name: Washington Square Park 100-161540-2 39 Ages 2-5 years, 5-12 years 52' 9" x 36' 5" Kari Champeau St. Croix Recreation Fun Playgrounds Inc. has developed a custom playground configuration based on the requirements as they have been presented for the Washington Square Park playground project. Our custom design will provide a safe and affordable playground environment that is aesthetically pleasing, full of fun for all users and uniquely satisfies your specific requirements. In addition, proposal # 100-161540-2 has been designed with a focus on safety, and is fully compliant with ASTM F1487 and CPSC playground safety standards. We invite you to review this proposal for the Washington Square Park playground project and to contact us with any questions that you may have. Thank you in advance for giving us the opportunity to make this project a success. SrS�'�1C9Ki 41114pu140M 41111 NI IJL Hi Eire; 14411 Cjsj NV lMIFIG M} WNW �6 kind oieribs IJQ}$U! su MO/E. ILTII»IXEN ALL *1TEFWtSS ►hI;ME DEM HAGE 10 1,AO*IGE tM 1140.4311t $11E 111 FIAT MOT TRUL 1 AEPRESEPO TIIE AP -EA 101F,A 1FIM5 &TWO an 15 Ti it PLMLEOF. SCALE IN FEET L7 3 p 36'-4 117 ADD ACCESSIBILITY' GkA LJNE (ADAAG CONFORMANCE) INEPhY F: r iw o rt ri ! V..Tr17+I AY a'.+yr, rs;yetishnn• a.. A.S. ,,tiFigq,Ep- : PRIMER CF -WILL. Rh*t.Fxrs+ci!- L2 "FIANII Rs+=_ i..M wk IWI Or ItLVAltr, OA, eVirPr1++OC '2b••. - it A.lr CM 'LRPre111�#2e++ wil.-11 ale esc.11LEw]. E5k71tia 4Y111}.4 TIl4UP $MEWL .LIT t°i.PGF. PRIQ.7L.F3 T t Revµ 1070 FarLrd - WARNING! MNJNFOPINAT MUM FIL ANE SORFACED WIT 4 RESILIENT M+1/4TER44L T260 SG FT PEFOIFTER AFT STRUCTURE SIZE ST1 UCTURE IS DESIGNED FOR entDREN .443E5 MCNT110LDS C 2-5 YEAR OLDS X 5-12 YEAR OLDS 13 + YEAR OLDS 0 0 M. The pie/ camPaKb. rdwdi dd 6144 ..rt PIMA (*Ned No u.d ad inpYR d Iww cwipardrib Muidrn4id gnF ChValiffitIIr. dA STAI F TAP To moll, polka E.IaLsi an. vlsi .... i-ml-+1 'some MIN MI 3 Vann Ily1* pm IQ 15T1.! s[a^ 1ardt RYFrrhifisas'kw other ahndavdr .T4* bo dfdeerd r h. ,.. a J I1I dl Orr �7�# dw+�4 0.01 Ryan 444rIben b'hi Kam: pii imiaL u 5 CPEC eroawm.nd. I i rap arddori df le uryYTtrte lr 1:4111. ACCESSWIE WTI+ 5URP ACI16 AIATLAMIL IS RE9UPf.Q Bi FEiYTIi Rra+w+CLOwa trss EQL0+1/I9ir. FUR WIPE FALL ZLRE SOFOO`IO AMA UEE. OPSVA P anffs .k m. stele ilordraiir4 PIATT( fS1314FSA.E Pa WMMOW RIMY...• 5 {o 3 t- a rif 1.4 IC mJed aienbs ua 5uNse 0 c if a c 2 a. 15 i DE 'JTLVFI47N 211)7=1 5 GL P ATE _L�`LE • 2 1Ia iflwr tFmF1 vp2.IAC ✓ 79}J $ii utiA1,44.Esh..e,rF. P.l + 7T E Iq MT EiiTa 5 Maw ARCH'S • 3713 }T71 71kµIGi7 CUM • 31,}4.15I5 _ rw.S'!.x rR.r,VFR5F 7.5 _ • J. -a47 +PE%Fl44ECk11. R;-$ 10 370-'&13 !+A'JT+}u CL NKR 37 ' 1 _ 1: F5 rFr PLATFORM 1 115U3518 Pfj.L P:' rr TO,A7EFE 13 4MI-We. 51.ME STLE WAIL 4.r l 1 F 1 i 5E4 311A _ EII AA 4A R:i+k 9+VIf[3 _ 1fl 50UU7:T7 IEF1r i44OCOUNNTER 17 Ede. }}i UL KCVO KAN STEP 1 On ED 27, - C2 SC 9 N. !NJ EZO bL luenjga i The protective surfacing for lhi.s designs must aocomodate the critical fall height 1 1 If Z9'0gS Nri `gale +lPI NV1d aI±II OSl rr z 0 Burke Proposal Prepared for: Jason Grode Playgrounds Inc. City of Stillwater 3325 Boutwell Rd N Stillwater, MN 55082 Phone: 6512754112 Component No. Description Proposal # 100-161540-2 February 14, 2023 2023 Pricing Project Location: Washington Square Park 915 Abbott St W Stillwater, MN 55082 Qty Proposal Prepared by: St. Croix Recreation Fun 1826 Tower Dr W Stillwater, MN 55082 Phone: 651-430-1247 Fax: 651-430-9231 jj@stcroixrec.com Christopher Johnsen Phone: 651-430-1247 Fax: 651-430-9231 cj@stcroixrec.com User Cap Ext. User Cap Weight Ext. Weight Phase One Burke Basics 580-1364 Intensity 370-0030 370-0815 370-0842 370-0867 Nucleus 072-0500-100C 072-0500-108C 072-0500-112C 072-0500-124C 072-0501-140R 072-0501-148R 270-0009 270-0112 270-0129 270-0266 370-0171 370-1643 470-0075 470-0618 470-0805 470-0817 600-0104 660-0103 660-0104 Phase Two LIL NOVO BEAN STEP ATHLETIC ARCH 2-5 TWISTING TRAVERSE 2-5 APEX HOLE CLIMBER 2-5 TREE BRANCH CLIMBER-3 5" OD X 100" CAPPED POST 2 5" OD X 108" CAPPED POST 1 5" OD X 112" CAPPED POST 2 5" OD X 124" CAPPED POST 1 5" OD X 140" ROOF POST 1 5" OD X 148" ROOF POST 1 8" CLOSURE PLATE, ELLIPSE 2 UNITARY ENCLOSURE 1 TRIANGLE PLATFORM 2 CENTER MOUNT ENCLOSURE 1 TRANGO CLIMBER, CENTER MOUNT ... 1 MANITOU CLIMBER 32" 1 CRESCENT PLATFORM 1 PETAL POST TOPPER 2 SLIDE HOOD, HIGH SIDE WALL 1 VIPER R 32 W/O HOOD 1 NPPS SUPERVISION SAFETY KIT 1 MAINTENANCE KIT, STRUCTURE 1 INSTALLATION KIT, STRUCTURE 1 1 1 1 3 1 5 1 2 1 2 0 0 0 0 0 0 0 0 2 0 5 4 1 0 0 2 0 0 0 1 28 28 3 46 46 5 100 100 2 55 55 2 24 24 0 53 106 0 57 57 0 59 118 0 65 65 0 74 74 0 78 78 0 8 16 0 34 34 4 48 96 0 43 43 5 33 33 4 87 87 1 52 52 0 20 40 0 32 32 2 89 89 0 3 3 0 7 7 0 5 5 Phase One User Capacity: 29 Phase One Weight: 1,288 lbs. Phase One Price: $18,418 Burke Proposal # 100-161540-2 February 14, 2023 2023 Pricing Burke Basics 550-9118 BRAVA UNIVERSAL SWING 1 6 6 530 530 660-0101 INSTALL KIT, BURKE BASICS - P... 1 0 0 2 2 Phase Two User Capacity: 6 Phase Two Weight: 532 lbs. Phase Two Price: $8,247 Phase Three Burke Basics 560-2577 BENCH AND COUNTER 1 4 4 72 72 Phase Three User Capacity: 4 Phase Three Weight: 72 lbs. Phase Three Price: $764 Total User Capacity: 39 Total Weight: 1,892 lbs. Total Price: $27,429 Information is relative to the Feb 14 2023 4:35AM database. Special Notes: Prices do not include freight, unloading, material storage, site excavation/preparation, removal of existing equipment, removal of excess soil from footing holes, site security, safety surfacing, installation, or sales tax (if applicable). Prices are based on standard colors per CURRENT YEAR BCI Burke Catalog. Custom colors, where available, would be an extra charge. Pricing is valid for 30 days from the date of this proposal. Burke Selected Color List Proposal # 100-161540-2 February 14, 2023 2023 Pricing Color Group Color Phase 1 Accessory Olive 2 Color Extruded/Flat (outer) Tan 2 Color Extruded/Flat (inner) Green Platform Blue Rotomolded Tan Rotomolded Roofs Tan 1 Color Extruded/Flat Tan Post Burgundy Kore Konnect Burgundy Phase 2 Accessory Olive 2 Color Extruded/Flat (outer) Tan 2 Color Extruded/Flat (inner) Green Post Burgundy Phase 3 Accessory Olive 1 Color Extruded/Flat Tan BuRies GENERATIONS WARRANTY° BCJ L4Nle Will-kn.Lid ttl,FWl7 rMe111 Ca anatall {Al1E]Ifd ovskxSS rlE + NITIT t0a L4 b6 irf4II VIr+ clued' IF In. erktlF tr q waloTerrtNp, ary]mr noun; 4i6 and StSVK#, rof a pinx1 Oa' ofic [1 S Ka+ Eitel the dale o+ ar' Covit We SUM b'ehild our proxduel#. In add hoe, the ralswrr.9 praducm are'nmrsriad under rorrral use end eoxce Iron the dale or semrra u as rOEmxs • Chic Nlr red 00jYt152Lin bed WarentymaLnirtrnandst¢dcFnyrIpxals(met.drgIntense.Sirenbo,Mackm*,Vokeste.Llttk9uddiar,£SEMATEs,ACTFJkfF?',IM GOIII 1 egarrst sWttrrtl Fa 2'u' Due Lb cCrN6ai n, ddhdAre1ion et +gdlimenicp + Dart FFandted f k46S3 Limed g74,rmny on IfbdFarretlr derma eSerat vhxhiel Farina due Lo oonKesedn, deterioration on v.Qkre d'Iga. • law H-.rdreay S r(14} 19)se Lrrrtxl'7tarTanrr M 1-4srlrxaTe Isork, ...Wars) • OrrcHarm(TM YgsyWaited Whiten 7m4dltretI311 9rtlmLngandcbrhperstem4{3nTntgl+^,kratrer',Fillclurl'.VDITeeje"-LltleBlO ,ELEwhEE'}. • Twerry-Fr.e{¢$J%nu Lrnted1Marazy an fpnnaim:mantras and aLmrrrm egtarvmek • Frtteen LTS} Siam krnLed Warta:rty on do .n.,. 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Off 1E3 BCiB mea.CL MBUM)$4O.21E4.L2 St. Croix Recreation Fun Playgrounds INC. 1826 Tower Dr W Stillwater, MN 55082 US 16514301247 hannah@stcroixrec.com Estimate ADDRESS SHIP TO City of Stillwater City of Stillwater Attn: Jason Grode Parks Department 216 N 4th St 3325 Boutwell Rd Stillwater, MN 55082 Stillwater, MN 55082 010/1 RECREATION ESTIMATE # 6202 DATE 02/15/2023 PLEASE DETACH TOP PORTION AND RETURN WITH YOUR PAYMENT. ACTIVITY QTY RATE AMOUNT BCI 100-161540-2 1 27,429.00 27,429.00T BC! Burke Custom Playground Ages 2-5 STATE CONTRACT 27,429 -0.23-6,308.67T STATE CONTRACT #218090 Freight 1 1,800.00 1,800.00T Truckload Rate to be shared with Old Athletic Field, Lead times 8-9 weeks. City to unload at garage and mobilize to site MATERIAL ITEMS AS QUOTED ARE GOOD FOR 30 DAYS. FREIGHT QUOTES ARE GOOD FOR 15 DUE TO FUEL UNCERTAINTIES. SALES TAX SUBJECT TO CHANGE. ADD IF NOT TAX EXEMPT OR SUPPLY EXEMPTION CERTIFICATE IF NOT ON FILE. PAYMENT TERMS ARE NET 30 DAYS UNLESS OTHERWISE NOTED. FAILURE TO PAY IN A TIMELY MANNER WILL BE SUBJECT TO INTEREST AT A RATE OF 1.5%/MONTH OR 18% ANNUALLY. *LEAD TIMES AND SHIPPING DATES ARE BASED ON CURRENT INVENTORY. PLEASE BE PATIENT AS OUR VENDORS NAVIGATE SUPPLY CHAINS & NATIONAL SHORTAGES. **FOR BIDDING CONTRACTORS & SUPPLIERS: ST CROIX RECREATION IS NOT LIABLE FOR INTERPRETATION OF PROJECT BIDS, DRAWINGS OR ADDENDA. IT IS THE CUSTOMER'S RESPONSIBILITY TO VERIFY ACCURACY OF MODEL NUMBER(S), DESCRIPTION(S), QUANTITY AND COLOR(S) DIRECTLY WITH END USER SUBTOTAL TAX (0%) TOTAL Accepted By Accepted Date 22,920.33 0.00 $22,920.33 By signing estimate or authorizing by email or PO, purchaser is agreeing to billing terms as listed on the estimate. Order to include model number(s), quantity and color(s) above including any supplemental documents provided and/or requested. Please verify all content for accuracy. ""Those purchasing off of the MN State Contract are bound only by the terms and conditions listed in said contract"" TWIN CITIES RECREATION, INC. 17708 flair circle farmington, MN 55024 US (612) 269-1181 Tcrecreation@gmail.com ADDRESS Jason Grode City of Stillwater 3325 Boutwell Rd N Stillwater, MN 55082 H\ <op 1 ''MATE ff DATE EXPIRATION DATE 1415 02/09/2023 11 /01 /2023 P.O. NUMBER SALES REP 1 1 Estimate ACTIVITY C RATE AMOUNT Playground installation 1 7,313.25 7,313.25 Installation of BCI Burke Proposal #100-161540-2 City of Stillwater Washington Square Park unloading of truck Unloading of truck 1 TOTAL Accepted By Accepted Date 500.00 500.00 $7,813.25 i liwater THE BIRTHPACE OF MINNESOTA DATE: February 21, 2023 TO: Mayor and Council FROM: Reabar Abdullah, Assistant City Engineer SUBJECT: Raingardens Maintenance Agreement BACKGROUND Attached is an agreement with the Washington Conservation District (WCD) to pay for the Maintenance of 68 raingardens in the City of Stillwater, maintenance activities include inlet cleanout, weed removal, and litter removal. RECOMMENDATION It is recommended that City Council authorize the approval of the agreement between the Washington Conservation District and the City of Stillwater for the Raingardens Maintenance Agreement. ACTION REQUESTED If Council concurs with the recommendation, they should pass a motion adopting Resolution 2023-xxx RESOLUTION APPROVING AGREEMENT BETWEEN WASHINGTON CONSERVATION DISTRICT AND CITY OF STILLWATER FOR RAINGARDENS MAINTENANCE. City of Stillwater Washington County, Minnesota RESOLUTION 2023-XXX APPROVING AGREEMENT BETWEEN WASHINGTON CONSERVATION DISTRICT AND THE CITY OF STILLWATER FOR RAINGARDENS MAINTENANCE WHEREAS, an agreement with the Washington Conservation District (WCD) to pay for the maintenance of 68 raingardens in the City of Stillwater has been prepared and presented to Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota that the agreement presented to Council and on file with the office of the City Clerk is hereby approved and authorizes the Mayor and City Clerk to execute said agreement. Adopted by the City Council this 21 st day of February, 2023. CITY OF STILLWATER Ted Kozlowski, Mayor Attest: Beth Wolf, City Clerk Agreement Between the Washington Conservation District and the City of Stillwater PARTIES: This letter of agreement will set forth the work to be provided by the Washington Conservation District (WCD) to the City of Stillwater (City) to perform maintenance of Best Management Practices (BMPs). TERM OF CONTRACT: The effective date of the agreement is from April 1, 2023 to December 31, 2023. SCOPE OF SERVICES: Work to be performed by the WCD includes the following tasks: a. Perform a minimum of two maintenance visits for 68 raingardens. Maintenance activities include inlet cleanout, weed removal, and litter removal. COST AND PAYMENTS: Costs for services and materials for these activities shall not exceed $6,500.00. Services will be provided by the WCD Staff and Seasonal Maintenance Worker(s) at $68 to $42/hr. Invoices will be sent in the fourth quarter and will list specifically the work performed. Invoices are payable by the City of Stillwater within 60 days. Office supplies, normal office reproduction expenses, and transportation are included in the hourly rate. Other expenses are to be reimbursed at actual cost. RELATIONSHIP: This agreement in no way shall constitute, nor be construed in such a way to create an employment relationship between the City and the WCD. WCD staff shall not be entitled to any rights, privileges, or benefits of employees of the City. INDEMNIFICATION & INSURANCE: The WCD agrees it will defend, indemnify and hold harmless the City, its board members and employees against any and all liability, loss, costs, damages and expenses, including attorney's fees, which the WCD its board or employees may hereafter sustain, incur, or be required to pay arising out of the WCD performance or failure to adequately perform its obligations pursuant to this agreement. Likewise, the City agrees that it will defend, indemnify and hold harmless the WCD, its board members and employees against any and all liability, loss, costs, damages and expenses, including attorneys' fees, which the City its council members or employees may hereafter sustain, incur, or be required to pay arising out of the actions of the WCD. The parties acknowledge and agree that any exposure to liability of the WCD or the City, or the acts or omissions of their respective officers, agents board members and employees will not exceed the limits provided for in is governed by_Minn. Stat. section 466. EQUAL EMPLOYMENT OPPORTUNITY- CIVIL RIGHTS: During the performance of this Agreement, the WCD agrees to the following: No person shall, on the grounds of race, color, religion, age, sex, disability, marital status, public assistance, criminal record, creed or national origin, be excluded from full employment rights in, be denied the benefits of, or be otherwise subjected to discrimination under any program, service, or activity under the provisions of and all applicable federal and state laws against discrimination including the Civil Rights Act of 1964. RECORDS: Under Minn Stat. section 16C.05, the WCD's books, records, documents and accounting procedures and practices relevant to this grant are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate for a minimum of six years from the end of this agreement. DATA PRIVACY: All data collected, created, received, maintained, or disseminated, or used for any purpose in the course of the WCD's performance of the Agreement is governed by the Minnesota Government Data 2023 WCD Technical Services Agreement Practices Act, Minnesota 1984, Section 13.01, et seq. Or any other applicable state statutes and state rules adopted to implement the Act, as well as state statutes and federal regulations on data privacy. The WCD agrees to abide by these statutes, rules and regulations and as they may be amended. TERMINATION: Either the WCD or City may terminate this Agreement with or without cause by giving the other party thirty (30) days written notice prior to the effective date of such termination. In Witness Whereof, the WCD and City have duly executed this Agreement as of the date and year referenced herein. 7-a,- Ted Kozlowski Jay Riggs Mayor, City of Stillwater District Manager, Washington Conservation District 2-15-23 Beth Wolf Date City Clerk, City of Stillwater Date 2023 WCD Technical Services Agreement iliwater THE BIRTHPLACE OF MINNESOTA DATE: February 21, 2023 TO: Honorable Mayor and City Councilmembers FROM: Shawn Sanders, Public Works Director SUBJECT: Purchase of Sewer Televising Camera & Lateral Inspection System BACKGROUND The Public Works Department uses televising equipment, camera and software, in the sewer department for inspecting sanitary and storm sewer lines. This equipment is used on a regular basis to assess the condition of the city's underground facilities before construction projects, to monitor cleaning of our bi-annual cleaning locations. DISCUSSION The current software and camera were purchased in 2016. The camera has been in the shop several times in the last three years for repairs and is currently out of service. Staff received two bids on State Contract for the replacement of software, camera and the addition of the lateral inspection system with the low bidder being Flexible Pipe and Tool Company at $170,296.40 Money for this project will come out of the Sanitary Sewer Capital Outlay. RECOMMENDATION Staff recommends approval of the low bid from Flexible Pipe Tool Company of $170,296.40. Funds will come from the Sewer Capital Outlay Budget. ACTION REQUESTED If Council concurs with recommendation, they should pass a motion APPROVING THE PURCHASE OF THE CCTV SEWER CAMERA FROM FLEXIBLE PIPE TOOL COMPANY. iliwater THE BIRTHPLACE OF MINNESOTA DATE: February 21, 2023 TO: Honorable Mayor and City Councilmembers FROM: Shawn Sanders, Director of Public Works SUBJECT: Water Utility Fund Annual Increase BACKGROUND All of the City's utility services are funded through user fees instead of property taxes. These services include Sanitary Sewer, Storm Sewer, Water and Lighting and are billed and collected quarterly on the City's utility bill. The funds collected are used to fund ongoing maintenance, implementing best practices, capital purchases and salaries in each of the Utility Funds. Rates have been in place to cover these costs but recently, expenses are not keeping up with revenues. Back in December 2022, Council approved rate adjustments for the three of the four Utility Funds; Sanitary Sewer, Storm Sewer and Lighting. A rate increase for the water utility was being considered by the Utility Commission pending further review and approval. At the February meeting, the Utility Commission reviewed and approved an annual adjustment of 3% for the water usage rate for both commercial and residential properties. water utility usage rates for 2023 will be as follows: 2022 Rate 2023 Rate Commercial Winter $2.61/1000 gal $2.69/1000 gal Summer $2.85/1000 gal $2.94/1000 gal Residential 1000-8000 gallons $1.60/1000 gal $1.65/1000 gal 9000-18000 gallons $2.10/1000 gal $2.16/1000 gal 19000-28000 gallons $2.60/1000 gal $2.68/1000 gal 29000+ gallons $4.10/1000 gal $4.22/1000 gal At the suggestion of the Finance Director, the annual rate increase would begin in April of each year that coincides with the first quarter usage. Attached to this memo are the previous memos and minutes from the 2/9/23 & 12/8/22 Utility Commission meetings where the rate increase was discussed. RECOMMENDATION It is recommended that council consider and approve an annual increase of 3% for the Water Utility Fund for commercial and residential properties. The proposed rate would be added with the 2023 fee schedule. ACTION REQUIRED If Council concurs with the Water Utility Rate increase they should adopt RESOLUTION 2023-XXX AMENDING FEE SCHEDULE FOR WATER USAGE RATE City of Stillwater Washington County, Minnesota RESOLUTION 2023-xxx RESOLUTION AMENDING FEE SCHEDULE RESOLUTION XXXX-XXX FOR WATER USAGE RATES WHEREAS, the Stillwater City Council adopted Resolution 2022-172 entitled "Resolution Approving the City of Stillwater 2023 Fee Schedule" on December 20, 2022; and WHEREAS, an amendment on the fee schedule is needed to adjust the Water Utility Annual Rates; and NOW, THEREFORE, BE IT RESOLVED by the Stillwater City Council that the City of Stillwater 2023 Fee Schedule is hereby amended to reflect the following changes; 2022 Rate 2023 Rate Commercial Winter $2.61/1000 gal $2.69/1000 gal Summer $2.85/1000 gal $2.94/1000 gal Residential 1000-8000 gallons $1.60/1000 gal $1.65/1000 gal 9000-18000 gallons $2.10/1000 gal $2.16/1000 gal 19000-28000 gallons $2.60/1000 gal $2.68/1000 gal 29000+ gallons $4.10/1000 gal $4.22/1000 gal Adopted by the City Council this 21st day of February 2023. CITY OF STILLWATER Ted Kozlowski, Mayor Attest: Beth Wolf, City Clerk illwat!E THE BIRTHPLACE OF MINNESOTA Date: February 9, 2023 To: Utility Commission Members From: Shawn Sanders, Director of Public Works Subject: Water Utility Annual Rate Discussion DISCUSSION At the October Utility Commission Meeting, the commission discussed an agenda item regarding rate increases for water usage. As background, the last rate study analysis conducted by the Water Board, a residential rate increase of 5% was recommended in addition to the establishment of a new rate. (It is also worth mentioning that the increase did not occur for residential properties in 2022). At the time of the study there was no recommendation of an annual increase for commercial properties. Staff was directed to contact CliftonLarsonAllen, and discuss the merits of an annual increase of the commercial property, the conversation was held and did not receive any opposition. Upon discussion with the Finance Director, all other utility funds (sanitary, storm and lighting fund) have been approved for annual increase of 3% and felt that in order to be consistent, the water rate for both residential and commercial properties should be 3% as well. RECOMMENDATION Staff recommends that the commission members discuss and approve an annual increase for residential properties and commercial properties. At the suggestion of the Finance Director, the rate increase would begin with the first quarter water usage of each year for the April billing beginning 2023. i 1 INki ater THE OIRTHELACE OF MINNESOTA UTILITIES COMMISSION MEETING February 9, 2023 8:00 A.M. Utilities Superintendent Benson called the meeting to order at 8:00 a.m. Present: Chairman Speedling, Commissioners Hutter, Jensen and Whitcomb, Councilmember Polehna Absent: Commissioner Hudak Staff: Utilities Superintendent Benson, Public Works Director Sanders APPROVAL OF MINUTES Possible approval of minutes of December 8, 2022 meeting Motion by Chairman Speedling, seconded by Commissioner Whitcomb, to approve the minutes of the December 8, 2022 meeting. All in favor. OPEN FORUM There were no public comments. NEW BUSINESS Discussion on Annual Water Rate Increase Public Works Director Sanders stated that after the last rate study, a residential rate increase of 5% was recommended but there was no recommendation of an annual increase for commercial properties. Staff was directed to contact CliftonLarsonAllen, and discuss the merits of an annual increase for commercial property. There was no opposition. All other utility funds (sanitary, storm and lighting) have been approved for an annual increase of 3%. To be consistent, staff recommends a 3% water rate increase for both residential and commercial properties. The Finance Director suggests that the rate increase begin with the first quarter water usage of each year for the April billing beginning 2023. Commissioner Jensen asked if the rate increase will provide enough revenue for projects such as the painting of the tower, and Mr. Sanders replied there is almost $2 million in reserves and the Finance Director stated there is enough money to do the 2023 budget items. Motion by Chairman Speedling, seconded by Commissioner Jensen, to approve an annual water rate increase of 3% for residential and commercial users. All in favor. illwat!E THE BIRTHPLACE OF MINNESOTA Memorandum Date: December 5, 2022 To: Utility Commission Members From: Shawn Sanders, Director of Public Works Subject: Water Utility Annual Rate Discussion DISCUSSION Prior to the merger of the Water Board into in the City, the Board was considering an approved rate increase for water usage across the City. New rates were enacted in beginning in 2022. In the presentation report to the Board by CliftonLarsonAllen, the rate for residential properties assumed a 5% annual increase in the following years. Also, in reviewing the presentation, there is no mention whether a rate increase should occur for commercial properties. In reviewing past records from the Board, there does not appear to be any formal action of the 5% annual rate increase for the residential properties or the commercial properties. RECOMMENDATION Staff recommends that the commission members discuss and, if they so choose, to approve the increase for residential properties and whether or not to include commercial properties. At the suggestion of the Finance Director, the rate increase, would begin with the first quarter water usage of each year for the April billing beginning 2023. i 1 INki ater THE OIRTHELACE OF MINNESOTA UTILITIES COMMISSION MEETING December 8, 2022 8:00 A.M. Utilities Superintendent Benson called the meeting to order at 8:00 a.m. Present: Chairman Speedling, Commissioners Hudak, Jensen and Whitcomb, Councilmember Polehna Absent: Commissioner Hutter Staff: Utilities Superintendent Benson, Public Works Director Sanders NEW BUSINESS Discussion on Annual Water Rate Increase Public Works Director Sanders stated that prior to the merger of the Water Board into in the City, the Board was considering a 5% rate increase for water usage but there was no formal action taken by the Commission on the increase. Additionally, the report by CliftonLarsonAllen did not mention whether a rate increase should occur for commercial properties. Staff recommends that the Commission members, if they so choose, approve the 5% increase for residential properties and discuss whether or not to include commercial properties. At the suggestion of the Finance Director, the rate increase would begin with first quarter water usage and be on the April billing beginning 2023. Chairman Speedling said he would like more information on whether the omission of commercial properties was intentional, and Mr. Benson said he will clarify with Chris Knopik, CliftonLarsonAllen. The consensus of the Commission was to postpone action on the water rate increase to next month. I11wat!r THE BIRTHPLACE OF MINNESOTA DATE: February 21, 2023 TO: Honorable Mayor and City Councilmembers FROM: Ben Gutknecht, Assistant Planner SUBJECT: First Reading, Zoning Text Amendment to amend Section 31-325 to allow Commercial Recreation use in the Business Park — Industrial zoning district, to permit Commercial/Recreational dance studio at 16XX Washington Avenue (PID: 32-030-20-42-0020). Case No. 2022-83. BACKGROUND The Applicant, Curio Dance & School is seeking a Zoning Ordinance Text Amendment, to amend the existing Section 31-325 Allowable uses in non-residential districts, to include "Indoor Commercial Recreation" as a Permitted Use in the BP -I district and amend the existing definition to better encapsulate commercial recreation uses and create categories for indoor and outdoor. The ordinance language was drafted in consultation with the City Attorney. The proposed Project Site is a vacant lot, located directly north of 2020 Curve Crest Boulevard (PID: 32-030-20-42-0020). At this location, the Applicant seeks to construct an approximately 10,000 square foot, one-story building that would contain four dance studios and an office that would host dance classes and performances for children and adults. Curio Dance and School is currently located in Stillwater, in the commercial development on the corner of Northwestern Avenue and Frontage Road West, and intend to relocate the existing studio to the proposed project site. The Commercial Recreation use is one of many recreation related uses in the "Entertainment" category of the City's Non -Residential Use Table. The current uses and definitions for commercial recreation are very specific and can be difficult to interpret. To rectify this, staff is proposing a minor amendment to the "Commercial Recreation" definition to make it more inclusive and to differentiate indoor and outdoor uses. Currently, the Commercial Recreation use is not allowed in the Business Park Industrial (BP -I) District. Staff, in conjunction with the City Attorney, is proposing to allow the use in the BP -I under the new definition, "Indoor Commercial Recreation". The current definition lists specific uses and excludes common recreational uses, such as dance studios. Staff proposes to amend the use to in order to facilitate a more broad and inclusive variety of possible and similar uses. Staff believes the broader definition is more appropriate for fairness and equity for similar uses and will help streamline future requests. Additionally, staff is proposing to allow Indoor Commercial Recreation as a permitted use in the BP -I and other commercial districts. This is primarily due to existing uses that are compatible in this category that already exist in these districts. Further, market trends indicate that non-traditional industrial uses that require larger building footprints are becoming more desirable in these areas, such as climbing walls, indoor sport courts, and other studios. Staff is also proposing the creation of "Outdoor Commercial Recreation" as a conditional use in the Commercial districts. This is to help clarify where the indoor and outdoor commercial recreation will primarily be permitted and by what mechanism. The Planning Commission was offered an alternative to the recommended Text Amendment. If the Commission wanted to allow the Indoor Commercial Recreation use, but with additional controls, the Commission could have changed the Text Amendment to allow the use via Conditional Use Permit. The applicant prepared a complete Conditional Use Permit in the event the Commission made this change. Ultimately, the Commission recommended to move forward with the Indoor Commercial Recreation use as permissible by right, thereby eliminating the need for a Conditional Use Permit. ZONING TEXT AMENDMENT ANALYSIS Land Use/Planning and Zoning Information Comprehensive Plan Designation Business Park/Industrial Zoning District Business Park Industrial Overlay Zoning District West Stillwater Business Park Business Park/Industrial Designation — 2040 Comprehensive Plan The City created the Business Park/Industrial land use designation to provide sites for traditional industrial, limited manufacturing and processing of products. According to the 2040 Comprehensive Plan, properties in this land use designation typically see a floor area ratio of 0.25 to 0.50 and buildings are typically one to three stories in height. This land use designation is located north of Highway 36 and South of Orleans Street. The Comprehensive Plan also guides specific goals for economic development that include supporting business expansion in the West Stillwater Business District. BP -I: Business Park — Industrial District Zoning District The purpose of the Business Park — Industrial district is to provide a district for light industrial and office uses. The Zoning District is generally located in two major areas in the Highway 36 corridor. A portion is located between New Orleans Street and Curve Crest Boulevard. Another portion is located south of Curve Crest Boulevard, between Northwestern Avenue and Greeley Street. Overall, the development throughout the district has been diluted by the practice of allowing unrelated uses by Special Use Permit (SUP). This has allowed a number of similar but not light industrial uses as outlined in the district purpose to develop in the BP -I district. In the area between Orleans Street and Curve Crest Boulevard, development has historically consisted of a mix of commercial, medical, and office uses. Here we see uses that include medical practices, automotive body repair, veterinary clinics, and general contractor offices. Further, most of the land use directly to the north and east is medium to high density residential, and commercia/office uses to the west and south, which also includes indoor recreation opportunities. In the area south of Curve Crest Boulevard and between Northwestern Avenue and Greeley Street, development has historically consisted of a similarly diverse category of uses such as offices and commercial activities, even including some existing recreational/event buildings. However, in this section we see an increase of light industrial, manufacturing, and ancillary automotive uses. Both areas described above are adjacent to business park commercial and office districts. Both of which have seen the permitting of indoor commercial recreation activities that continue to exist today, such as, skating rink and sports center, athletic clubs, and event centers. West Stillwater Business Park Plan The West Stillwater Business Park Plan was approved in 1990 to guide the future development of this area from an allowable use and design standard standpoint. A key component of the plan was to guide new development. Since then, the majority of the BP- I area has been developed, and the current application of the plan mostly related to the regulation of design and landscaping standards. After Staff analysis, the proposed use and design appear consistent with the West Stillwater Business Park Plan. FINDINGS AND RECCOMMENDATION Historically, the industrial district has seen a healthy mix of industrial, office, and a variety of commercial uses. Even with the minor development differences of the primarily two areas of BP -I zoning district, the proposed indoor commercial recreation use would be appropriate in the BP -I district, and continue to complement existing uses within the BP- I district as well as those in the neighboring zoning districts. Expanding on that, Staff agrees that due to the mixed development in the adjacent Commercial and Office Park zoning districts, amending the City Code to allow indoor commercial recreation use as permitted use in the Business Park Commercial, Office, and Industrial districts would be reasonable and allow the make the existing uses further conforming with the zoning code. The Planning Commission recommend approval of the Ordinance amendment. ACTIONS REQUESTED 1. Motion to approve the First Reading of the attached ordinance amendment to Section 31-101 definitions and Section 31-325 non-residential districts use table to the City Council. City of Stillwater Washington County, Minnesota ORDINANCE NO. AN ORDINANCE AMENDING CITY CODE CHAPTER 31, SECTION 31-101 AND SECTION 31-325 REGARDING COMMERCIAL RECREAION DEFINTIONS AND BUSINESS PARK — INDUSTRIAL ALLOWABLE USES The City Council of the City of Stillwater does ordain: SECTION 1 AMENDMENT. Chapter 31, Article 1, Section 31-101 of the City Code, Definitions, is hereby amended by changing the following definition: Commercial Recreation means commercial use of a building or premises for sports or leisure activities and/or rentals. means bowling alley, cart track, jump center, golf, pool hall, vehicle racing or amusement, dancehall, skiing, skating, tavern, theater, firearms range and similar -uses. SECTION 2 AMENDMENT. Chapter 31, Article III, Division 3, Section 31-325 of the City Code, Allowable Uses in Non -Residential Districts — Entertainment, is hereby amended as follows: ALLOWABLE USES ZONING DISTRICTS CA CBD VC BP-C BP- 0 BP -I CRD PA PWF D PROS HMU NC Entertainment Commercial CUP P recreational usedlndoor Commercial Recreation Outdoor CU CUP CUP Commercial D Recreation SECTION 3 SUMMARY PUBLICATION. Pursuant to Minn. Stat. § 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance: The ordinance establishes definitions for the use, commercial recreation. The ordinance also establishes the use, indoor commercial recreation as permissible in the Business Park — Industrial, Business Park — Commercial, Business Park — Office, and General Commercial Districts. The Ordinance also establishes the use outdoor commercial recreation, as permissible via conditional use permit within the General Commercial district, Cetral Business District, and Business Park — Office District. SECTION 4 EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its passage and publication according to law. iliwater THE BIRTHPACE OF MINNESOTA DATE: February 15th, 2023 TO: Honorable Mayor and City Councilmembers FROM: Brian Mueller, Chief of Police SUBJECT: ARPA Purchase; PD Side -by -Side (x2) BACKGROUND Currently the PD utilizes two side -by -side vehicles within the city, especially during events and hi -volume times in the downtown area. One of the vehicles is beyond life and currently inoperable. Many areas of the city, especially downtown are difficult to navigate during these times in regular police squads due to the large number of vehicles, limited parking areas and high volume of pedestrians. Furthermore, PD personnel are able to navigate in and around Lowell Park when foot and bicycle are the only other options. These pieces of equipment will be utilized on a regular basis as a means of transporting equipment and personnel during the year-round events in the city, providing quick and efficient services to those that work and visit the downtown area. The cost of each vehicle is approximately $35,000 with close to $15,000 needed to outfit each with emergency lighting, squad computer, siren and misc. life-saving equipment. $50,000 budgeted for each vehicle. RECOMMENDATION Staff recommends the purchase of these vehicles along with install of emergency lighting and other internal emergency equipment. ACTION REQUESTED If Council concurs with recommendation, they should pass a motion APPROVING THE PURCHASE OF TWO SIDE -BY -SIDE VEHICLES AND EMERGENCY EQUIPMENT INSTAL UTILIZING $100,000 OF CITY OF STILLWATER ISSUED ARPA FUNDS POLARIS QUOTE Polaris Sales Inc., Medina, MN 55340 gov.info@polaris.com Phone: 866-468-7783 Fax: 763-847-8288 www.polaris.com/gov Contact Information Name: JUSTIN DOWLEY Quote Number: QUO-44581-B5S1S7 Email: jdowley@ci.stillwater.mn.us Revision #: 0 Phone: 6513514914 Date: 2/14/2023 8:33 AM Fax: Quote Expires: 3/16/2023 Bill To: Stillwater Police Department 216 4th St. N Ship To: stillwater, MN 55082 Stillwater Police Department 216 4th St. N stillwater, MN 55082 Contract Name: Polaris Direct Contract #: Expiration Date: Cage: 3FP69 Duns#: 123399383 Tax ID#: 41-1921490 Customer#: Freight MM. Delivery Payment Payment Terms Terms Methods FOB Destination-CONUS US Continental (CONUS) Only 240 Days Net 30 Visa Mastercard Wire Check Item # QTY Description Open Mkt MSRP Discount Price Extended R23RSY99AJ 2 RANGER Crew XP 1000 NorthStar Ultimate - Azure Crystal Metallic - 49 State No $35,199.00 $32,757.41 $65,514.82 2879969 2 Full -Size Rearview Mirror No $89.99 $75.26 $150.52 2889050 2 Full -Size Dash Winch Switch Upgrade No $74.99 $62.71 $125.42 2882787 2 Full -Size HMW Poly Rear A- Arm Guards No $214.99 $179.79 $359.58 2882690 2 Full -Size Front Hood Storage Rack No $379.99 $317.78 $635.56 2883279 2 Full -Size Storage Box No $349.99 $292.69 $585.38 2881531 2 Full -Size Tip Down Headache Rack No $379.99 $317.78 $635.56 Quote: Page 1 of 2 POLARIS QUOTE Polaris Sales Inc., Medina, MN 55340 gov.info@polaris.com Phone: 866-468-7783 Fax: 763-847-8288 www.polaris.com/gov Freight Delivery Payment Payment Terms Terms Methods FOB Destination-CONUS US Continental (CONUS) Only 240 Days Net 30 Visa Mastercard Wire Check Item # QTY Description Open Mkt MSRP Discount Price Extended 2883398 2 Crew Full -Size Rock Guard w/Step No $409.99 $342.86 $685.72 Comments: SUBTOTAL $68,692.56 INSTALL* $720.00 FREIGHT $0.00 *Installation Pricing is Open Market TAX $0.00 Vehicle model year and color are subject to change dependent upon delivery date. TOTAL $69,412.56 Acceptance and Payment Information To accept the above quotation, please provide a purchase order via email (gov.info@polaris.com) and include the following: • Bill to Address • Billing Phone Number • Ship to Address • Point of Contact for Delivery • Point of Contact E-Mail • Point of Contact Phone • Quote Number • Alternate Point of Contact (Required) If you would like to submit payment via credit card, please call (866) 468-7783 to process payment during our hours of operation from 8:30 AM to 4:30 PM CST Monday through Friday. We accept Visa, Mastercard & American Express. Quote: Page 2 of 2 Adopted by the City Council of the City of Stillwater this day of , 2023. ATTEST: Beth Wolf, City Clerk CITY OF STILLWATER Ted Kozlowski, Mayor 2 Washington County FYI BOARD AGENDA February 21, 2023 - 9:00 AM 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Board of Commissioners Fran Miron, District 1 Stan Karwoski, District 2 Gary Kriesel, District 3, Chair Karla Bigham, District 4 Michelle Clasen, District 5 Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board Clerk or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. 3. 9:10 Consent Calendar - Roll Call Vote Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. A. Approval of the February 7, 2023, County Board meeting minutes. B. 1. Approval to appoint Ms. Emily Stephens, Cottage Grove, to a partial first term as a Manager of the South Washington Watershed District (SWWD) expiring April 30, 2024. 2. Approval to reappoint Ms. Sharon Doucette, Cottage Grove, to a second term as a Manager of the SWWD beginning May 01, 2023, and ending April 30, 2026. 3. Approval to reappoint Mr. Michael Madigan, Woodbury, to a sixth term as a Manager of the SWWD, beginning May 01, 2023, and ending April 30, 2026. C. Approval to appoint Mr. Jonathan Pritchard to a partial term expiring June 30, 2026, as the District 4 representative on the Community Development Block Grant Advisory Committee. D. Adopt a resolution to authorize Washington County to accept additional grant funds from MN Housing Finance Agency for the Family Homelessness Prevention and Assistance Program (FHPAP) in the amount of $22,200 for the period of October 1, 2021, through September 20, 2023. E. Approve Amendment No. 2 to Contract No. 14559 with Stepping Stone Emergency Housing to add funding for another year in the amount of $190,000 for a total of $380,000 with a term of February 1, 2022, through December 31, 2023, to provide services to individuals served in the Washington County hotel emergency housing program. F. Approve Contract No. 15314 to renew the library service agreement between the Stillwater Public Library and the Washington County Library. G. Adopt a resolution for the repurchase of tax forfeited land in the City of St. Paul Park. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer Washington County Consent Calendar continued H. Approval of an application for renewal of an On -Sale and Sunday Liquor License for the Disabled Veteran's Rest Camp Association, located in May Township. I. 1. Adopt a resolution authorizing Washington County to enter into Cooperative Construction Agreement with the State of Minnesota, Minnesota Department of Transportation (MnDOT), Contract No. 1051881, for the construction cost of the County State Aid Highway (CSAH) 28 at Trunk Highway (TH) 95 Improvements Project. 2. Approve Cooperative Construction Agreement with MnDOT. J. Adopt a resolution of support for Washington County's application to the Minnesota Department of Natural Resources for the Federal Recreational Trail Program. K. Approve Amendment No. 1 for Contract No. 14223 with Schreiber Mullaney Construction Inc. to increase the contract amount to not exceed $150,000 for General Carpentry Services. L. Approval of Amendment No. 1 for Contract No. 12050 with Wold Architects & Engineers, to a final contract value of $200,000 for On -Call Architectural and Engineering Services. M. Approve Service Agreement No. 15303 between Washington County and PowerPhone for a software and training solution in the County Sheriffs Office. 4. 9:10 Public Health and Environment - David Brummel, Director, and Stephanie Souter, Senior Program Manager A. Public Health Accreditation Board Status/Award 5. 9:25 Public Works - Andrew Giesen, Engineer III (item A) - Connor Lewis, Building Services Project Manager (item B) A. Award the bid to and authorize execution of Contract No. 15304 in the amount of $9,415,803.30 with North Pine Aggregate for the County Road (CR) 65 (Oakgreen Avenue) Reconstruction Project. B. Approval of Contract No. 15289 with Hagen, Christensen & Mcllwain (HCM) Architects for the amount of $147,530 for Architectural and Engineering Services for the Law Enforcement Center. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer Washington County 6. 9:55 General Administration - Kevin Corbid, County Administrator A. Legislative Update 7. 10:20 Commissioner Reports - Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 8. 10:40 Board Correspondence 9. 10:40 Adjourn 10. 10:50 Board Workshop with Administration A. Countywide Strategic Plan 11. 11:40 Personnel Committee Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer