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HomeMy WebLinkAbout2023-01-19 DTPC Packeti11wai THE BIRTHPLACE OF MINNESOTA DOWNTOWN PARKING COMMISSION December 15, 2022 REGULAR MEETING 8:30 A.M. I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES 1. Possible approval of the October 20th, 2022 meeting minutes 2. Possible approval of the December 15th, 2022 meeting minutes IV. OPEN FORUM - The Open Forum is a portion of the Commission meeting to address subjects which are not a part of the meeting agenda. The Chairperson may reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. V. CONSENT AGENDA — These items are considered routine and will be enacted by one motion with no discussion. Anyone may request an item to be removed from the consent agenda and considered separately. 3. Consider Extension for Parking Stall Reservation for Biercycle for 2023 4. Consider Supporting Sustainable Stillwater Grant Application for Electric Vehicle Charging Stations VI. UNFINISHED BUSINESS 5. Continued Discussion of 2023 Rates and Charges for Downtown Parking District VII. NEW BUSINESS VIII. FYI — STAFF UPDATES IX. ADJOURNMENT I11war THE BIRTHPLACE OF MINNESOTA DATE: January 19, 2023 TO: Honorable Chair and Downtown Parking Commissioners FROM: Tim Gladhill, Community Development Director SUBJECT: Biercycle Reserved Parking Stall Renewal Request BACKGROUND For the past several years, the City has approved one on -street parking stall on Water Street adjacent to Commercial Street/Pedestrian Plaza for use by Biercycle, a mobile trailer that tours Downtown Stillwater. The annual fee for use has historically been $606 per the approved City Fee Schedule. RECOMMENDATION Staff recommends renewal of the reserved stall for 2023. There have been no known issues. The City could consider a different reservation rate in future years, but that should be analyzed in the context of the broader fee schedule discussion for downtown parking. ACTION REQUESTED Motion to recommend that the City Council approve the reserved parking stall for Biercycle for 2023. The Birthplace of Minnesota Site Location Parking Stall Reservation Request Biercycle 0 15 30 60 Feet City of Stillwater Washington County, Minnesota RESOLUTION NO. 2021-178 RESOLUTION GRANTING LICENSE TO PATRICIA WOLF FOR THE OPERATION OF MULTI -PERSON CYCLE TOURS ON CITY STREETS IN 2022 AND RESCINDING RESOLUTION 2021-003 WHEREAS, Patricia Wolf has made a request to renew her license to oe BierCycle Adventures, a multiple -person tour cycle, on City roadways dowi n; and WHEREAS, the City Council of the City of Stillwater approved psdlution 2021-003 on January 5, 2021 for a license to operate the tour cycle business $ 21; and WHEREAS, the business will operate in substan4ly tertsame manner in 2022. NOW THEREFORE BE IT RESOLVED tha tt Stiiatater City Council hereby grants license to Patricia Wolf to operate multi-perso le�t�rs on City roadways subject to the following conditions: � Q<— 1. Upon review and approval lif e request by the Police Department and the Public Works D l City Clerk is authorized to issue a license to Patricia Wo ltiple-person tour cycle business. 2. Patricia Wolf may o o©multiple-person tour cycle in Stillwater. An increase in the n ar cycles will require an amendment to this Resolution of Approval. G` 4 3. A license us eAkSiied for annually from the City Clerk. The license is valid thr4pgIf I • ber 31 of the year issued. 4. No licnse 4,i• issued or renewed without proof of general liability ins. •:nce 'n e minimum amount of $1,500,000 per occurrence. 5. • rati,restrictions and conditions: �� a.' o multiple -purpose tour cycle may be operated upon a public sidewalk. 'is(i) No multiple -purpose tour cycle may use any public street or other public property as a waiting area unless such area is a legal motor vehicle parking area. c. Public safety is paramount in the operation of any multiple -purpose tour cycle. Consequently, each multiple -purpose tour cycle must be equipped with the following: i. Front and rear turn signals ii. Head lights iii. Tail lights iv. A hydraulic disc braking system v. An emergency brake in addition to a disc braking system vi. Any other equipment required to comply with applicable federal and state laws d. All multiple -purpose tour cycles are, at all reasonable times, subjectto inspection by the City of Stillwater. e. Multiple -purpose tour cycle operators must have in their possession a valid driver's license while in control of any multiple -purpose tour cycle, and shall operate the tour cycle in compliance with all applicable federal, state, and local traffic laws, and in a manner so as to assure the safety of persons and property. f. Whenever alcohol is being served on a tour, the patrons who are legally allowed to drink alcoholic beverages must wear a colored wristband. g. All multiple -purpose tour cycle operators must obey and comply with any lawful order or direction of any police officer, traffic control agent, or regulatory services inspector. h. The City reserves the right to alter or limit multi -purpose t operations to specified routes and streets if required for mil Tic safety reasons. �- i. If Sam Bloomer Way or Mulberry Point should beticiAted to pedestrian traffic only, the City reserves the right to elimina�e he multi -person tour �� bikes access to these areas. c� j. The City reserves the right to requi hattlny idle multi -purpose tour cycle be parked in a specified at i'while idle or waiting for customers. k. Upon receipt of any serious a Rated complaints, as determined to be serious and substantia ity Administrator, the license will be placed on the next i a ty Council agenda for review. 6. During periods of flooding, the a ater Street as a staging area and therefore during these time.ill not be allowed to operate from this location. — 7. The rate for the reservb� s t het parking space on Water Street is $3 per day. The fee for 2022 v l be 646 for the entire season. This must be paid by April 30th. The rate is c9bie Jo review and possible increase by the City Council annually. Adopted by t tillvvcr City Council this 21st day of December, 2021. \.)O O ATTEST: Beth Wolf, City ClerL Ted Kozlowski, Mayor I11war THE BIRTHPLACE OF MINNESOTA DATE: January 19, 2023 TO: Honorable Chair and Downtown Parking Commissioners FROM: Tim Gladhill, Community Development Director SUBJECT: Sustainable Stillwater Request — Support Grant Application for EV Chargers BACKGROUND Sustainable Stillwater has approached the City to authorize a grant application for two (2) Electric Vehicle (EV) Chargers for the Downtown Parking District. Sustainable Stillwater would be responsible for the Grant Application, Grant Administration and ongoing operations. The request would come at no additional cost to the City. Sustainable Stillwater is simply looking for authorization to place the EV Chargers in one of the City's surface parking lots if successfully awarded the grant. Additional details are included in their attached proposal. The City does not need to select a final location at this point; the Commission is simply being asked to support the grant application with the understanding that space would be made available in Lots 12, 14 or 15. RECOMMENDATION With the understanding that the grant proposal comes with no necessary staff resources or City funding, Staff is comfortable with the current request. ACTION REQUESTED Motion to recommend that the City Council authorize the grant application. Proposal to Stillwater Parking Commission from Sustainable Stillwater Regarding Installation of a Dual EV Station Downtown Stillwater January 18, 2023 Proposal: Providing an EV charging station to downtown Stillwater fits with the progress of environmental integrity. It provides visitors the option to charge while they tour and shop in the city. It can be promoted by the city as a progressive improvement which can support the local economy and the city's image. Bringing a dual port L2 EV charging station to downtown Stillwater provides about 45 miles of charge in an hour, making is useful for a visitor to shop or eat out for an hour or two and be able to return anywhere in the metro area. Means: MN Pollution Control Agency Grant of $18000 for a dual port L2charger. Installed and supported by contractors under management of Sustainable Stillwater. Proposed locations: Stillwater Public Parking Space. Lots 12,14 or 15 Open to other proposed locations Equipment: ZEF Energy, local EV Charger manufacture. 15.4KW dual port L2 built into pedestal 5 Year warranty, maintenance and online service for monitoring and diagnosis. ZEF Installation partners to install and service. Or: Gilbarco Amps2Go, 19,2KW Dual port station. Installation: Once location is found, we need to check with Xcel utility to see about access and cost. Xcel does have programs to cover EV charger costs. Local Electrician or ZEF partner can take it from there. Ongoing Operational Cost: Option 1, Customer Credit Card Reader or membership with Charge point. Option 2, Speak to local merchants about an annual donation of $200 to fund this. Their name goes on the charger, listed in Sustainable Stillwater, possibly listed in the City website and documents. Process for Grant Acceptance: The deadline to submit the Grant is Feb 28, 2023. There are a host of documents that need to be submitted online. There are various specifications to meet with the equipment and installation. Sustainable Stillwater will apply and manage all of this. Cost: Estimate only at this point. Expected to use the $18,000 grant funds. Any additional will be solicited from donors. Grant Specifications: The Grant for this EV charging station is being offered by The Minnesota Pollution Control Agency. This Grant is for L2 type chargers, or mid level chargers between 6.6KW and 19.2KW. A 19.2 KW charger will provide about 45 miles of charge in 1 hour. This makes it a good size for those spending a couple hours dining or shopping Downtown. The amount of the Grant is $15,000 for a dual port station (2 vehicles). There is a requirement to match 20% (or $3000). This allows for a budget of $18,000. Sustainable Stillwater is not asking for any public funding for this, as the plan for the matching part would be to raised the funds from donors. The deadline for this Grant application is February 28th. This means that all submissions of the equipment, site plan, specifications, monitoring, and reporting all have to be done for this deadline. The Grant is available for public entities or non -profits. It is recommended that the applicant be Sustainable Stillwater, rather than the City. This allows SSMN to move quickly through the application process and frees up this obligation from the City. The Grantee (Sustainable Stillwater in this case) enters into a Grant agreement contract with the MNPCA. The agreement calls out the terms of the Grant for the EV installation, site, monitoring, and reporting. The MNPCA is awarding $664,000 for up to 88 L2 charging station in Minnesota. There is a point system to qualify for acceptance of the Grant. Below is a chart showing the qualification point structure for this Grant. Appendix 1: Scoring criteria A 100-point scale will be used to evaluate eligible proposals. Scores will be used to develop final recommendations. Each station will be evaluated and ranked according to the following criteria. It is estimated that this Grant application ought to qualify for 40-60 points depending on some factors. Cost effectiveness: (publicly accessible, not publicly accessible, and multi -unit dwellings will be ranked separately) • Top 20%: 25points (Should achieve this) • Next 20%: 20points • Next 20%: 15points • Next 20%: 10points • Next 20%: 5points 25 points Charger charging capacity (15 points max) • 6.6 -7.1kW • 2points 15 points • 7.2-8.2kW • 7 points • 8.3-9.6kW • 10 points • 9.7-11.4kW • 13 points • 11.5 kW and greater 0 15 points Renewable Energy: 100% of electricity comes from renewable sources (wind or solar) through a utility program. (Possible) 5 points On -site solar array: solar array is built on -site (include output 20% or higher of the capacity of the charger) 10 points 10 points 10 points Environmental justice and vulnerable population benefits: B. Emissions reduced in areas of concern for environmental will be assigned based on the address where (seemap). (10 points max) justice: up to 7 points. Points the Level 2 charging equipment is installed. Points will be assigned based on written on Part 1 of the application. C. Vulnerable population benefits: up to 3 points. answers to the vulnerable population questions Operation in areas of higher vulnerability to negative health outcomes related to air pollution (10 points max). Points awarded based on the zip code and county of the Level 2 charging equipment. Operation in areas of higher pollution (10 points max). Points awarded based on the zip code and county of the Level 2 charging equipment. Near Coal Plant? 10 points? 10 points Charging station is 5 miles or greater distance away according to Department of Energy's Alternative Fuels (0 — 4.99 miles = zero points) (5 miles- 9.99 miles = from another public Level 2 charging station Data Center list found here. 10 points 5 points) (10 miles and greater = 10 points) Targeted Group and Economically Disadvantaged Business and Individuals and Veteran - owned Small Businesses: 5 points Eligible businesses must be currently certified by the Office of Equity in Procurement (OEP) prior to the solicitation opening date and time. For information regarding certification, contact OEP at 651-201-2402 or procurement.equity@state.mn.us 5 points Equipment: The Grant requires quotes from at least 2 equipment suppliers. At this point ZEF Energy and Gilbarco (JME). These manufactures are located in Minnesota and Wisconsin respectively, and provide equipment, service, extended warranty, monitoring, and remote diagnostics. Below are some of the details: ZEF EnergyDual Port, 15.4 KW Charger Pro ZEF ENERGY ZEF NET•4 t/ O/ 0-PRO Introducing the 2EFNET PRO, the com mercia I.grede charger our clients asked us to build: A dual -plug un h that InokS great, in easy to install and operate• has a Full stark of owner end driver -Facing features, and is barked by the industry's best standard warranty_ Highlight Features 23-toot cords with integrated cable rrenegement Large, high visibility status LEDs (LA7 and EIS) - Hot -dipped galvanized steel construction = Ships filly assembled Made entirely in the tJS. with U.S. steel = Access or payment options vie smertphone app. credit card swipejdipyitap. RAD. and NFC = 6.5 square Beet of custom branding space 80 A service required. Size is 84 h x 19 w x 9 d. Comes with 5 year Warranty that provides all service and support. The unit has a cellular IP connection to monitor and diagnose operation. It will track all usage. Remote service and upgrades can be performed. On site tech help is available as needed. The unit has a card reader for payment, or a QR code for those with accounts. ZEF has installation partners that will do all the work to meet the Grant specifications. They are the same partners that will support the unit under warranty. Gilbarco Amps2Go F19 19.2KW Dual Port 100A Service, 4G cellular service. Card Reader. 7 x 7 x 40. Pedestal mount to concrete. Extended Warranty available, including monitoring, remote diagnostics, and maintenance. 4G cellular connection including TCP/IP network connection Smart Card Reader with Highly visible LED display and backlit LCD screen NEMA 3R and NEMA 250-1997 outdoor rated -22F to 122F temperature range SAE J1772 connector plug with 18 foot cables Proposed Site Options: Sustainable Stillwater (Rick Heidick and Roger Klisch) have met with Tim Gladhill for a preliminary discussion of this proposed project. At this time we have 3 proposed parking locations. This would be parking lots 12, 14, or 15. See parking map below. These locations where chosen for a few reasons. For this to be a viable L2 charging station it needs to be within walking distance to the Downtown area. Yet, we recognize that getting 2 EV stations near the river front is a hard sell. If a user can have a brief walk, as with the proposed lots, then it is certainly viable. Of the lots suggested, 12 would be preferred because of it closer proximity to the river. The Grant does require the site to conform to some specifications as follows: Site Grant requirements: Parking stalls to be 18 x 11 minimum. Two dedicated as a minimum. Must contain bollards 3-4 ft high to protect equipment. Slope cannot exceed 2% Must be handicap accessible, meaning 60" width for wheelchair access, 48" charger access, and curb cuts for wheelchairs. Must have signage for EV marking for being accessible and EV only use. Signage can also be customized showing the provider of the station, local merchants that donate, logos, or any other useful information. Power Sourcing: The EV station will require access to sufficient power for operation. This will require the local utility to bring required power to an access point. At this time, this is the most unknown part of this proposal. But Xcel Energy does have a program that provides funding for EV installation. That is being investigated now. The site will require either 80A or 100A (depending on chosen equipment, 15KW or 19.2KW), and at a voltage of 240VAC. If there is an existing 208V system, that can be allowed. Iwo cr Public Parking Downtown Stillwater 2022 Legend Downtown PartonODatnct CV/ Parking Lot a _ City Perl0ng Ramp ace` ±®�Public- upper level (Crosby H21100 q TrallheadParldng (Lot 12) Priy1e parkng only (Lel Be) Permit parking only OAF 12) Trailers & large vehicle; (Lot 12) n-sweet handicapped 19. minute perking limit - 36rranute perlang limit 1 r;o I.drVonloading - � et Bus loednglu7loading - Bus pag¢ng Monthly Permits * Business Permit Valid - DT na51bentPeron(t Valid • (Mews 9vemgh1 PaM130) • Free pa1nng lot )year round) a • Pay perking lot (Free Na 1-Apr 30) 6 ID Available lo pudic e138 pm«waskenc, u NLUttlt ncucles= hou I Init9 on hee parity On -smear parking Is free, but haired on 3 his unless posted for Vest Lot 1 (pay!POURee NrN 1- Apr 30(- 98 spaces Lot 2 (paylot)(Free Novi - npr80)- 94 spaces Lot 3 (free Int• 9 hr) -. 33 spaces Lot4 (free 1at-4 hr) -- 93 spaces Lot 5(Mee lot-4 nun - ]spaces ▪ [ s (tree lo[-3 lrr) - 16 spares L ot e rme for -a far) - 16 spares Lot 0a Cp4rale" 7 51 spaces Lot 9d lase Iat- 4 tit-) - 25 spaces Lot 9 (free lot-4 m) - 90 spares Lot 10 (hee all day. o eem err dy perm rt7 -4e spaces L a 11 (Tree as Way, ve11,4310 bypermtt)-45 spaces Lot 12 (part Fee MI day. ea.-Nu/Itno here) - 75 spaces (pan rermnlnly ermgrn elwweo nere7 -29 spaces L 119 (free !et - Aim)- 14 spaces L t 14 (free Ice- 4 fir) - 95 spaces Let 15 Mee Id - 411r) - 97 Spaees L 116 (free inter Mrs) -60 spaces ▪ c 11(fr1E after nrs7- 15 spaces L [ 14 (free'Et- 24 hr(- 22 spaces P dh[ Rana (pas) - 299 spaces Pulkc level. Crafty Way) 52 spaces • Free puhur IO a[en 6 PM 1,290 on -street pahmg space) 1.249 general pudic 41 081elaapae0 spaces 459 markedoestre0lspacea'. 416 general public 19 150Nlaapped spaces 9 15 minute spaces 5 36 11 511P spaces taaoi I] rg spaces 299 ummaAreel spaces urk21208 (Incl s 91 an 2. 9t no or Mulberry) 1.997 Mal public spaces 1 ps4 tree puanc spares(s4 s%( Ongoing EV Charger Service and Funding: The intention of this proposal is that there will be no financial obligation by the City of Stillwater to install, nor to maintain the EV charging station. There are currently two economic models that are being looked at: • OPTION 1: Charge EV uses a fee that funds the charger costs and electricity. This is done by a card reader or by a QR code or customer account with a company such as ChargePoint. • OPTION 2: Provide a free charger and ask local merchants for a small annual donation to fund the charger. In exchange, the merchants will get traffic from the EV charger, and will have their name listed on the charger and possibly places like the Stillwater web site, and Sustainable Stillwater site. Further, the merchants could offer a discount to the EV users (while charging) which will bring them more business as well as keep the charger more in use. Option 2 is preferred. A member of the EV car club did such a model in Red Wing, another nearby tourist town. He offered free charging and found about a dozen businesses to fund the charger. The economics did work out well for this EV charger with this model, and it further encouraged EV users to visit. It is the hope of Sustainable Stillwater to bring this L2 charging station to the Downtown area of Stillwater and act as a manager of this charger. The contract with the equipment supplier provides all maintenance, diagnosis, monitoring costs. The equipment supplier essentially manages the charger with oversight from Sustainable Stillwater. The funding will fit one of the models about so that there is no financial burden on the city, nor Sustainable Stillwater. Estimated Cost Breakdown: At this time the numbers are still rough. Below is a breakdown to this point: Equipment (Dual charging station with pedestal and all required electronics) : $11,000 This includes a 5 year warrantee which also includes all the required remote monitoring. Installation (depending on site and access) $4000-$7000 Xcel Power Source (remains to be evaluated, but Excel does have programs to supplement EV charger installations) Unknown Costs for various signage on the charger station $700 As stated above, the Grant and matching funds to equal $18,000. If there are shortfalls then the matching donor entities can be asked to cover this. I11war THE BIRTHPLACE OF MINNESOTA DATE: January 17, 2023 TO: Honorable Chair and Downtown Parking Commission FROM: Tim Gladhill, Community Development Director SUBJECT: Continued Discussion on Downtown Parking District Customer Experience Improvements and 2023 Rates and Charges Recommendations Nothing in this report should be interpreted as an official City Recommendation. The intent of this report is to simply address multiple ideas suggested to the City over the past several years and seek direction from the Downtown Parking Commission on any desired policy direction. It is possible that the outcome of this discussion is No Changes to the Downtown Parking District. BACKGROUND On December 6, 2022, the City Council met to discuss the Downtown Parking Commission's recommendations below and concurred to continue to explore expanding the Paid Zone of the Downtown Parking District with changes and improvements to the existing payment structure. The City Council directed Staff to engage with impacted stakeholders - specifically asking stakeholders their thoughts on potential changes and how to make the parking system better for all users. The City Council did not make formal changes to the parking system at this time, yet provided high-level direction on the Parking Commission's recommendation. On December 19, the Downtown Parking Commission met to discuss the City Council review and comments. Comment/Request Response What is the fee structure for use of Passport Mobile Payments? Scope of Services attached to this report. What will enforcement look like moving forward? New License Plate Reader being installed week of January 16 to improve efficiency of existing resources. Police Chief Mueller has been invited to attend the January Downtown Parking Commission to discuss additional staffing and approach. Public Outreach/Phased Implementation Staff has obtained a quote for services from Goff Public to assist with public outreach once a decision is made. Additionally, Staff will continue a `soft rollout' approach to the new system. A number of `fail safe' backups have been implemented so that no customer that genuinely tries to comply with regulations and payments will be inadvertently ticketed. Additionally, Staff will provide a demonstration on Passport at the meeting if requested (both end -user smart phone application plus back -office staff portal). Reminder — the City will still offer Credit Card Kiosks for those without access to smart phone technology Where are all the existing `exceptions' Staff is working on quality -control and and `reserved stalls'? accuracy of our existing database and will provide an updated exhibit. Attached to this report is the existing Commissioner Map that shows known reservations. What are the broader goals of the Change driver behavior/improve change? compliance with existing regulations/increase availability of premium, convenient parking. Fund increasing gap of deferred maintenance of existing infrastructure. Funding future capacity expansion. Improve safety and available parking for Downtown Employees Provide adequate free parking for local residents Additionally, Staff will provide a brief overview of additional offerings available through the new system. • Ability for local businesses to purchase Voucher Codes for their guests/patrons • Ability to expand system to better track use of public boat slips south of Downtown ACTION REQUESTED No action is being requested at this time. This report is provided as update and information. Staff is currently scheduling a workshop for February, with an afternoon and evening option. Staff will also continue meetings with individual businesses and stakeholder on request. The Downtown Parking Commission will be asked the following policy -level questions? • What should the new hourly rate be (i.e. $0.50/hour, $1.00/hour, etc.)? o Staff is supportive of either approach • How should the City handle On Peak and Off Peak Periods? o Staff would recommend On Peak include 7 days per week in surface lots o Staff would recommend Off Peak include Friday, Saturday and Sunday in surface lots • Are there any special dates that the City desires to offer for free? o Holidays? o Summer Tuesdays? o Etc.? • Where are preferred locations for Downtown Employee Parking (reserved areas with issuance of Downtown Employee Parking Permit)? o Staff recommends Lot 11 (behind Desch Building), Portion of Lot 14 (former dry cleaner lot), Parking Ramp and portions of Water Street (between Nelson Street and Myrtle Street; for extended hours/late hour employees). • Should the City pilot a phased roll out? o For example, focus on introduction of surface lots in 2023; consider adding on street zones in 2024 Also, the City could approve certain changes as a Pilot Program to test the changes, a strategy recently used on the City of Saint Cloud. ATTACHMENTS Public Engagement/Public Comment Period Presentation (Draft) Passport Parking Scope of Services Lot 13 Lot 18 Crosby Hotel ramp Lot 12 Lot 11 of 8a Lot 7 Lot 10 Stiliwater - 910To PACE 0< MIHH1 t, A Public Parking Downtown Stillwater 2021 Legend Downtown Parking District City Parking Lot City Parking Ramp PrA Public - upper level (Crosby Hotel) m \\\ Trailhead Parking (Lot 12) PrA Private parking only (Lot 8a) Street parking Permits valid Permit parking only (Lot 12) Trailers & large vehicles (Lot 12) On -street handicapped 15 minute parking limit 30 minute parking limit - Loading/unloading Valet Bus loading/unloading - Bus parking Monthly Permits Business Permit Valid - DT Resident Permit Valid (allows overnight parking) • Free parking lot (year round) • Pay parking lot (Free Nov 1-Apr 30) Available to public aft 6 pm + weekends • Numbers in circles = hour limits on free parking On -street parking is free, but limited to 3 hrs unless posted for less Lot 1 (pay lot)(Free Nov 1 - Apr 30) - 98 spaces Lot 2 (pay lot)(Free Nov 1 - Apr 30) - 84 spaces Lot 3 (free lot - 3 hr) -- 33 spaces Lot 4 (free lot - 4 hr) -- 33 spaces Lot 5 (free lot - 4 hr) -- 7 spaces Lot 6 (free lot - 3 hr) -- 16 spaces Lot 7 (free lot - 3 hr) -- 16 spaces Lot 8a ("private"*) -- 51 spaces Lot 8b (free lot - 4 hr) - 75 spaces Lot 9 (free lot - 4 hr) -- 30 spaces Lot 10 (free all day; overnight by permit) - 48 spaces Lot 11 (free all day; overnight by permit) - 45 spaces Lot 12 (part free all day; no ovemight here) - 78 spaces (part permit only; overnight allowed here) - 23 spaces Lot 13 (free lot - 4 hr) - 14 spaces Lot 14 (free lot - 4 hr) - 85 spaces Lot 15 (free lot - 4 hr) - 97 spaces Lot 16 (free after hrs) - 60 spaces Lot 17 (free after hrs) - 75 spaces Lot 18 (free lot - 24 hr) - 22 spaces Public Ramp (pay) -- 248 spaces Public level, Crosby (pay) 52 spaces * Free public lot after 6 PM 1,290 off-street parking spaces: 1,249 general public 41 handicapped spaces 459 marked on -street spaces: 416 general public 18 handicapped spaces 8 15 minute spaces 5 30 minute spaces 17 Loading spaces 239 unmarked on -street spaces (Includes 91 on 2nd St no. of Mulberry) 1,997 total public spaces 1,494 free public spaces (74.8%) Map produced by Community Development Dept for Downtown Parking Commission January 2021 Improving the Downtown Parking Experience Public Engagement/Public Comment Period Winter 2022-2023 i11watt THE BIRTHPLACE OF MINNESOTA 40% of Downtown Parking will remain Free We will improve the experience of Downtown Visitors Many Parkers will experience reduced cost We will take better care of our Downtown Employees and Businesses Downtown Parking will sustain itself and not burden Property Tax Supporting Policy Documents • City Council Strategic Plan (2022) • Downtown Parking Study/Downtown Parking Commission Work Plan (2019) • Economic Development Authority (EDA) Business Visits City of Stillwater Existing Conditions • 75% of System is Free • $450,000 annually to operate system • Aging infrastructure & payment systems City of Stillwater Comprehensive Financial Report (2022) 5400,000 5350,000 $300,000 $250,000 5200,000 6150,000 61oo o00 S50,000 Parking Fund 2011' 2012' 2013* 2014* 2015* 2016' 2017' 2018' 2019' 2020' 2021* General Parking Revenues Pang Rain Revenues General Perking Expenses Parking Ramp Expenses City of Stillwater Property Tax Funded Scenario • 3% increase in Property Tax (existing system) • Based on Annual Existing Expenses = $450,000 • $50 Annually on Median Valued Home • 3% increase in Property Tax (planned expansion) • Based on Potential Additional Annual Expenses = $400,000 • Future Ramp Debt Service, additional capital maintenance, staffing, etc. • $50 Annually on Median Valued Home City of Stillwater Utilization - Off Street LOT SPACES FRIDAY SATURDAY SUNDAY 4:30PM 1:00PM 9:OOAM 12:OOPM 4:OOPM 6:0OPM 1:OOPM 3:30PM 1 98 56% • .:c 11 % 9b 100% 1009: 100% o 100% 2 84 45% 100': 23% 95% 100% 100% 100% 100% 3 33 88% 100'; 64% 100* 10O . 10090 100% 100°/0 4 29 83 ro 100':: 17% 100% 100% 100% 100% 100% 5 7 57% 100'::. 43% 100% 100% 100% 100% 100% 6 16 7 5% 9 4':: 38% 100% 94% 100% 100% 94% 7 16 81 % 100': c 81 % 100% 100':%c 100': 10096 10096 8b .5 65% 100'>c 19% 100% 1001b 100% 100% 89% 9 30 67% l 00': c 27% 100% 100% 100% 60,..6 100% 10 - 63i°l0 r - 38% 10 .6 10011.0 98% 10O..r 11 ._ lit 1 uu'ao- 33% Ai 1 6 93% 1 1 0 12 101 12% 11% 21% 29% 32% 39% 14% 22% 13 23 35% 26% 0% 22% 229'b 43% 13% 9% 14 8 50% 63 0 38% 63% 1 I 6 . 25% 50% 15 13 .,•'. 31% 85% 1 r% 1=(.,.•,) 31% 38% 16 47 79 3€ CU.:. 23% 1004'c l C: 89% L 96% 17 97 79% IO% 20% iU0. 1GU`0 96% 85% ramp Total 248 f 1018 45% 57% 64% 80% 21% 24% 31% 74% 1 34 56% 83% 19% 66% - 23% 68% : 7596 Legend: No Capacity Issues (0% - 74% Occupied) Monitor Capacity (75% - 84% Occupied) At or Approaching Capacity (85% - 92% Occupied) At Capacity (93%+ Occupied) Public Parking Downtown Stillwater 2020 L,rpmd oMt, Fr.. La . =oyrwc REM ®wt-.1.rr0..a14m9 rrr r.rru6a up ®..— .o..,wro r.. r ....1,4.11 —'- — r. o11,..r.tit 1.—.....r.-.a... o 1- =a. i xrrrrowr. i 1 or rrr rr.a}.0 d I—... .r.r.i. i o r..r.�.4. ...* 5 • rarawd 'rm.... iapxl h 0 a,rr..r.`r...iw I r.1..r.ra..1 ...... . bunm ru o }......sr Pd...u.,.-.+.r.�. arr�m.rpk s}.p.e.. r.•r.� rr r ru r w• Utilization - On Street Generalized On -Street Parking Utilization LOW 1 3 Hours 2 Hours 1 Hour Stillwater Anoka, Bemidji, Duluth, Mankato, Fargo/Moorhead, Red Wing, 5t. Cloud, Wayzata, White Bear Lake, Winona Hopkins *Rochester varies from 30 minutes to 2 hours ©� roes Ewe kin Goals of Modernizing Parking District • Change Parking Behavior/Improve User Experience • Implement Strategic Operational Enhancements • Implement Strategic Capital Expansions City of Stillwater Strategies to Achieve Goals • Improve User Experience • Cleaner facilities (facilities management) • Safer facilities (public safety) • Downtown Ambassadors (enforcement) • Replace Business Mitigation Permit with End User Fee (parker) • Fund increasing gap of deferred maintenance needs • Fund capacity expansion plans (future lots/ramp) City of Stillwater Phase 1: Operational Enhancements (Complete) lllwater License Plate Based Enforcement EXPLORE Minnesotaigt,.. 123tA J R N ia,QpQ lakes 1 c xEAII City of Stillwater Mobile Payment Optioi PAY WITH THE APP co Passport Parking 0 • VISA f City of Stillwater lllwater Integrated Credit Card Kiosks M{9! SF'h .. p'Y TWIT Ore FLOW 6I l a CEO PAY WITH THE APP PASSPORT PARKING City of Stillwater Phase 2: Changing Parking Behavior Broad Assumptions: System Change • 60% paid/40% free • Smaller Payment Increments/Flexibility • Free Short -Term Loading Zones/Drop Off & Pick Up Zones • Free until 10:00 a.m. • Downtown Employee Parking • Off -Peak to include Paid Parking Friday through Sunday • Free Parking Days during On -Peak (TBD) City of Stillwater What does it look like? • Signage • Kiosks • Mobile Phone Payment • Do not need to sign individual stalls — License Plate Based THE 61RTHPLALE OF MINNESOTA Potential 2023 Downtown Parking Rate Changes Legend CO Parking Lot CO Parking Ramp Permit parking ONLY Trailhead Parking ® Crosby Ramp - 2nd St level public Private parking until 6 PM - Bus, RV, Tra filers Bus loading/unloading _ Bus parking where Monthly Perm its are Va lid Business Permit Valid' DT Resident Permit Valid Allows vehcle in lot longer than the posted limit (but not overnight) Allows Downtown Resident to park overnight, but move ca r every 24 hours Free parking lot (year round) Pay parking lot (Free Nov 1 - Apr 3Q) le to public after 6 pm+ weekends estroom Numbers in circles = hour limits for free parking lots On -street parking is free. but limited t three hours unless posted for less Proposed Pay Zones (10:00 am to 10:00 pm) t‘lote: Free 15 Minute Load/Unload Zones on Each Block City of Stillwater Detailed Map, Stall by Stall • Coming Soon! City of Stillwater Parker Profiles • Downtown Business • Downtown Resident • Daytime Downtown Employee • Evening Downtown Employee • Morning Quick Customer • Lunchtime Diner • Daytime Shopper • Evening Diner • Non -Downtown Resident • Seasonal River Resident • Trail User • Short Term (Vacation) Home Rentals City of Stillwater Downtown Business Profile • Serving Broad Range of Customers and Visitors Accommodation • Wide Range of Parking Options of Paid Premium and Free Parking Areas City of Stillwater Parker Profile: Downtown Resident Profile • 24 Hour Parking Accommodations • 24 Hour Parking Permit City of Stillwater Parker Profile: Daytime Downtown Employee Profile • 4-8 Hour Visit (Longer than Time Restriction) Accommodations • Discounted Downtown Daytime (6:00 a.m. to 2:00 a.m.) Parking Permit in specific zones • Free Time -Limited Parking West of Main Street City of Stillwater Parker Profile: Evening Downtown Employee Profile • 4-8 Hour Visit (Longer than Time Restriction) • Shift End after store closures • Additional safety needs for later hours Accommodations • Discounted Downtown Daytime or 24 Hour Parking Permit in specific zones • Discounted Downtown Daytime or 24 Hour Parking Permit in each Lot (cap per lot) • Free Time -Limited Parking West of Main Street City of Stillwater Parker Profile: Morning Quick Customer Profile • Coffee Pickup • 30 Minute Stay Accommodation • Paid Zone starts at 10:00 a.m. • Dedicated 30 Minute Free Parking (no payment/registration) • Business can provide Parking Voucher Codes • Free Parking West of Main Street City of Stillwater Parker Profile: Lunchtime Diner Profile • 60 minute +/- stays Accommodation • Free Parking West of Main Street • Premium Paid Parking East of Main Street • Ability to extend time via App City of Stillwater Parker Profile: Daytime Shopper Profile • 1-3 hour stays (or more) Accommodation • Free Parking West of Main Street • Premium Paid Parking East of Main Street • Ability to extend via App City of Stillwater Parker Profile: Evening Diner Profile • 1-2 hour stays (or more) Accommodation • Free Parking West of Main Street • Premium Paid Parking East of Main Street • Ability to extend via App City of Stillwater Parker Profile: Non -Downtown Resident Profile • Local Visitor • 1-3 hour visit (or more) Accommodation • Premium Paid Parking East of Main Street • Free Parking West of Main Street • Ability to extend via App • Not for 24 Hour/overflow regular parking needs City of Stillwater Parker Profile: Seasonal River Resident Profile Accommodation • 24 Hour Visit • Overnight accommodations at Marina • Seasonal • 24 Hour Parking Permit City of Stillwater Parker Profile: Trail User Profile Accommodations • Longer Visit • Free Parking West of Main • Patronizing Browns Creek or Loop Trail • May include additional trip to Downtown Stores Street • Free Trailhead Parking outside of Downtown • Paid Premium Parking East of Main Street • Ability to extend via App City of Stillwater Parker Profile: Short -Term Home Rental Profile • 1-3 Day Visit • Overnight Accommodations Accommodations • Short -Term Home Rental Permit/Host Provided Voucher Codes City of Stillwater IN Passport Item Price (USD) Mobile Parking Payment System' -� Android Application -, iOS Application - Mobile -Optimized Website - Unlimited ongoing upgrades and enhancements Convenience Fee, Paid by the Parker $0.50 Annual Fee $9,000 Mobile Payment —) Real-time access to active parking sessions System Reports —) Reporting Access • Mobile Pay Reports • Administrative Reports - Unlimited Administrators Unlimited Access to Passport's Knowledge Base • FAQs • Training Videos • Community Forum Included Payment Processing - Gateway Passport Gateway $0.05 Merchant Processing - Secure Payment Processing 2.9% + .25 Service Delivery Project Management Configurations Marketing Essentials -) Dedicated Project Manager -) Implementation Specialist - Project Plan -, Weekly Calls -) Zone Setup -) Rate Setup - Rate Testing -, Administrator role creation and setup -) Signs - Decals -, How-to Flyer -) Post PR on Website -) Post PR on Social Media - Dedicated Client Lifecycle Marketing Manager Included Included Included Passport's pricing assumes purchase of all listed products and services and the scope as Passport currently understands it. Should either structure change, Passport reserves the right to update it's pricing accordingly. This price proposal is valid up to 90 days from receipt. ■ 1 1 Training - Passport Overview Remote - Configurations Included -) Customer Support -, Operator Management Integrations Included Meter Integration _ Unlimited access to 40+ active integrations Expansions - Tools and assistance for Included location additions Support End User Support Tier Three End User Support Customer Support Representatives Live Body Support 7 days a week Client Support Product Support Specialists for technical support 7 days a week Client Success Representative for system updates Included Included