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Home My WebLink About2022-11-28 PRC Packet Stillwater Parks and Recreation Commission meetings are streamed live on the city website and available to view on Channel 16. Public can participate in the meeting by attending in person at City Hall. AGENDA PARKS AND RECREATION COMMISSION November 28, 2022 @ 7 PM I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES 1. October 24, 2022 Parks and Recreation Commission Meeting Minutes IV. OPEN FORUM – the open forum allows the public to address the commission on subjects which are not a part of the meeting. Commission may take action, reply, or give direction to staff. Please limit your comments to 5 minutes or less. V. NEW BUSINESS 2. Fencing for Public Works and Millbrook Parks Ballfields 3. Replacement Playgrounds for 2023 4. Maintenance of South Main Stairs VI. UNFINISHED BUSINESS 5. Discussion on Trail Maintenance VII. DISCUSSION ITEMS 6. Staff Updates a. Project Updates b. Events Update (no packet materials) 7. Commission Member Updates (no packet materials) VIII. ADJOURN Next Meeting: December 19, 2022 at 7 p.m. (?) or January 2023 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us PARKS AND RECREATION COMMISSION MEETING MINUTES October 24, 2022 REGULAR MEETING 7:00 P.M. Chairwoman Johnson called the meeting to order at 7:00 p.m. Present: Chair Johnson, Commissioners Larson, Lehmann, Macswain, Quie, Souter, Councilmember Polehna Absent: Commissioner Christensen Staff: Parks Superintendent Grode, Public Works Director Sanders APPROVAL OF MINUTES Possible approval of minutes of September 26, 2022 meeting Commissioner Macswain recalled that during the September 26, 2022 meeting, there was a correction to the August 22, 2022 meeting minutes. (The correction was not heard on the recording due to poor audio.) Motion by Commissioner Souter, seconded by Commissioner Quie, to approve the minutes of the September 26, 2022 meeting as amended, including a correction made to the August 22, 2022 meeting minutes. All in favor. OPEN FORUM There were no public comments. NEW BUSINESS Introductions of New Commission Members Commissioners and Mr. Grode introduced themselves and welcomed Commissioners Kristi Larson and Megan Lehmann. UNFINISHED BUSINESS There was no unfinished business. DISCUSSION ITEMS Project Updates Superintendent Grode noted the following: 1) tennis courts in Settlers Park are 80-90% completed 2) base trails and A.D.A. access connecting Meadowlark and Anez Ridge playgrounds with nearby roads should be completed this fall and paved next year 3) swings in Meadowlark will be painted Parks and Recreation Commission Meeting October 24, 2022 Page 2 of 3 4) the flagpole at South Lowell park, the pergola at the pedestrian plaza restrooms and the large gazebo shelter at Teddy Bear Park were painted 5) park signage has been inventoried, existing signs painted and locations identified where signs are needed, for installation this winter 6) debris and two boats were removed from a Croixwood neighborhood as requested by a neighbor, and staff will continue clean-up of the island as weather allows 7) renovation of steps at the Sunken Garden was cut from the CIP request for 2023 and pushed to 2024, and grants will be sought to help fund the cost. Councilmember Polehna noted the Rotary Club donation of benches and bike rack for the riverfront trail. Mr. Grode added that several memorial benches have been placed and one memorial tree will be planted this week. The number of benches at Lowell and Pioneer Parks is maxed out. He went on to state that Chestnut Street construction is ongoing, and Councilmember Polehna explained that from Main to Water Streets, there is a 96” diameter pipe under the plaza which has caused a slowdown and temporary closure. Event Updates Mr. Grode said the Fall Art Festival and Harvest Fest were held, the Farmers’ Market and Haunted Trolley Tours run through October. The Veterans Day ceremony will be November 11, the Turkey Trot will be November 24. Applications have been received for the Water Street Inn ice rink in parking Lot 4, and for the World Snow Sculpting Championships January 18-22, 2023. He explained that returning event applications no longer come to the Commission unless there is something dramatically different with the application; instead they will be reviewed by staff then go to the City Council for final approval. Capital Improvement Updates Mr. Grode stated that the skateboard park project has been pushed back, and Councilmember Polehna added that the Council is leaning toward a site adjacent to the Dog Park. Mr. Grode said there have been a few equipment replacement purchases. In addition to what was already discussed above, the next capital projects will be replacement of the playground at the Old Athletic Field and the wooden playground area at Washington Square; also replacing play surfaces at Teddy Bear Park, and a water fountain at Benson Park. Councilmember Polehna added that the City Council will be going back to the legislature to request funding for Lumberjack Landing. He asked about the ice rink at the Old Athletic Field. Mr. Grode replied that the volleyball courts there have a deep sand base which makes it take longer for ice to form, so staff is looking at replacing the top layer of sand with soil. Councilmember Polehna said the City should have a capital trail maintenance plan. He noted there are some horrible bike trails that need work near Liberty, Legends, and Highway 5. Commissioner Macswain recalled discussion with former Parks Commissioner Brandt about a County effort underway to determine when trails were built and when they require repairs. Commissioner Souter noted that Millbrook trails are bad too. She will follow up with former Commissioner Brandt. Commission Member Updates Parks and Recreation Commission Meeting October 24, 2022 Page 3 of 3 Chair Johnson said complimented the City on signs along 72nd St./Long Lake seeking feedback from trail users. ADJOURNMENT Motion by Commissioner Souter, seconded by Commissioner Macswain, to adjourn. All in favor. The meeting was adjourned at 7:43 p.m. ___________________________________________ Pam Johnson, Chair ATTEST: ________________________________________________ Jason Grode, Parks Superintendent DATE: November 28, 2022 TO: Parks and Recreation Commission FROM: Jason Grode, Parks Superintendent SUBJECT: Fencing for Public Works and Millbrook Parks Ballfields BACKGROUND The ballfields at Public Works Park and Millbrook Park each have fencing needs that haven’t been addressed in the past. The ballfield at Public Works Park doesn’t have a completed outfield fence and the foul lines don’t have fencing to keep vehicles from vandalizing the field, which has happened quite often in the past. The ballfield at Millbrook Park has had a temporary outfield fence which is installed and removed each year and also does not have fencing along the foul lines to protect the field from potential vandalism. The Stillwater Area Baseball Association (SABA) has approached the City to help with these improvements to both of these ballfields that would mutually benefit the City and the Baseball Association. SABA is willing to pay up to $20,000 towards adding fencing, mow strips, gates, outfield wind screen, yellow capping and ag lime for warning track. The City has up to approximately $20,000 in remaining funds from the tennis court project at Settler’s Park, which came in under what was budgeted in the Capital Improvement Plan. The Baseball Association is proposing to split the cost for these upgrades to these ballfields with the City of Stillwater which would significantly benefit the City and the other various users of those park amenities. Attached is the lowest bid (of 4 estimates) to complete this project in early Spring of 2023, if approved. RECOMMENDATION Staff is recommending the City and SABA each contribute half of the cost (up to $20,000 each) towards the construction of new fencing, gates and fence mow strips at Public Works Park and Millbrook Park. ACTION REQUESTED If the Parks and Recreation Commission agrees with the staff recommendation, they should vote to recommend to City Council for the City of Stillwater and SABA to each contribute 50% (up to $20,000 each) to install fencing upgrades at both Public Works and Millbrook Parks. Attachments: Fencing Estimate, Maps and Aerials of Public Works and Millbrook Parks Existing Public Works Park Fencing Layout Proposed Fencing Layout for Public Works Park Existing Millbrook Park Fencing Layout Proposed Fencing Layout for Millbrook Park Public Works Park (5' Fence)Cyclone Fence Additional Expenses Millbrook Park (6' Fence)Cyclone Fence Additional Expenses 24' Outfield Fence 173' Foul Line Fence (x2)$9,180.00 360' Outfield Fence 70' Foul Line Fence (x2)$13,934.00 10' Service Swing Gate $2,120.00 10' Service Swing Gate $2,120.00 24' Outfield Wind Screen x $200.00 360' Outfield Wind Screen $3,590.00 24' Corrugated top Cap (Yellow)x $200.00 360' Corrugated top Cap (Yellow)$2,490.00 Mow Strip 175' (x2) Foul Lines x $1,575.00 Mow Strip 70' (x2) Foul Lines $630.00 Mow Strip 360' Outfield Fence $1,620.00 Mow Strip Installed x $700.00 Mow Strip Installed $1,000.00 Total $11,300.00 $2,675.00 $22,134.00 $3,250.00 Grand Total $13,975.00 $25,384.00 Project Total Cost $39,359.00 Add aglime to warning track Millbrook $1,500.00 DATE: November 28, 2022 TO: Parks and Recreation Commission FROM: Jason Grode, Parks Superintendent SUBJECT: Replacement Playgrounds for 2023 BACKGROUND The City of Stillwater has budgeted $120,000 for the replacement of 2 playground structures in 2023 (Old Athletic Field and Washington Square Park). The existing playground structure at Old Athletic Field was installed in 2002 and the existing wooden playground structure at Washington Square Park was installed in 1996. For next year, we are only planning to replace the wooden structure at Washington Square Park and match the new replacement playground structure with the rest of the existing playground equipment. Typically, the average useful life of a playground structure is around 15-20 years old, depending on how much usage it gets. Also, most playground equipment warranties end after 15 years and finding replacement parts gets very difficult and costly. The City also plans to make improvements for accessibility when upgrading or replacing play structures. This will include accessible walks/trails and engineered wood fiber (mulch), which is also ADA accessible. Attached are proposed designs for each park that fit within the current budget and allow for installation costs. RECOMMENDATION Staff is recommending that the City moves forward with the attached proposals for playground replacements with Burke playground equipment from St. Croix Recreation, which is located in Stillwater. Their proposals are through the State Contract. ACTION REQUESTED If the Parks and Recreation Commission agrees with the staff recommendation, they should vote to recommend to City Council for the approval of the attached playground replacement proposals for 2023. Attachments: Old Athletic Field and Washington Square Replacement Playground Proposals Jason Grode Old Athletic Field Proposal # 100-161542-1 November 17, 2022 Presented by St. Croix Recreation Fun Playgrounds Inc. November 17, 2022 City of Stillwater Jason Grode 3325 Boutwell Road Stillwater, MN 55082 Dear City of Stillwater: St. Croix Recreation Fun Playgrounds Inc. is delighted to provide Jason Grode with this playground equipment proposal. This design was developed with your specific needs in mind, and we look forward to discussing this project further with you to ensu re your complete satisfaction. St. Croix Recreation Fun Playgrounds Inc. is confident that this proposal will satisfy Jason Grode’s functional, environmental, and safety requirements -- and most importantly -- bring joy and excitement to the children and families directly benefiting from your new playground. You have our personal commitment to support this project and your organization in every manner possible, and we look forward to continue developing a long-standing relationship with Jason Grode. W e appreciate your consideration and value this opportunity to earn your business. Sincerely, Christopher Johnsen St. Croix Recreation Fun Playgrounds Inc. 1826 Tower Dr W Stillwater, MN 55082 Design Summary St. Croix Recreation Fun Playgrounds Inc. is very pleased to present this Proposal for consideration for the Old Athletic Field located in Stillwater. BCI Burke Company, LLC has been providing recreational playground equipment for over 90 years and has developed the right mix of world-class capabilities to meet the initial and continuing needs of Jason Grode. We believe our proposal will meet or exceed your project’s requirements and will deliver the greatest value to you. The following is a summary of some of the key elements of our Proposal: • Project Name: Old Athletic Field • Project Number: 100-161542-1 • User Capacity: 72 • Age Groups: Ages 2-5 years, 5-12 years • Dimensions: 75' 2" x 51' 8" • Designer Name: Kari Champeau St. Croix Recreation Fun Playgrounds Inc. has developed a custom playground configuration based on the requirements as they have been presented for the Old Athletic Field playground project. Our custom design will provide a safe and affordable playground environment that is aesthetically pleasing, full of fun for all users and uniquely satisfies your specific requirements. In addition, proposal # 100-161542-1 has been designed with a focus on safety, and is fully compliant with ASTM F1487 and CPSC playground safety standards. We invite you to review this proposal for the Old Athletic Field playground project and to contact us with any questions that you may have. Thank you in advance for giving us the opportunity to make this project a success . Proposal # 100-161542-1 November 17, 2022 2023 Pricing Proposal Prepared for: Project Location: Proposal Prepared by: City of Stillwater Old Athletic Field St. Croix Recreation Fun Playgrounds Inc. Jason Grode Burlington St E & 5th Ave S 1826 Tower Dr W 3325 Boutwell Road Stillwater, MN 55082 Stillwater, MN 55082 Stillwater, MN 55082 Phone: 651-430-1247 Phone: 6512754101 Fax: 651-430-9231 jj@stcroixrec.com Christopher Johnsen Phone: 651-430-1247 Fax: 651-430-9231 cj@stcroixrec.com Component No. Description Qty User Cap Ext. User Cap Weight Ext. Weight Phase One Nucleus 072-0500-116C 5" OD X 116" CAPPED POST 2 0 0 61 122 072-0500-120C 5" OD X 120" CAPPED POST 4 0 0 63 252 072-0500-132C 5" OD X 132" CAPPED POST 1 0 0 69 69 072-0500-148C 5" OD X 148" CAPPED POST 2 0 0 78 156 072-0500-172C 5" OD X 172" CAPPED POST 3 0 0 90 270 270-0112 UNITARY ENCLOSURE 2 0 0 34 68 270-0129 TRIANGLE PLATFORM 2 2 4 48 96 270-0286 NUCLEUS STANCHION 2 0 0 37 74 270-0301 SPLIT SQUARE PLATFORMCLOSURE ... 1 4 4 108 108 370-0048 SLIDING POLE 56"-72" 1 1 1 27 27 370-0205 LONG HORIZONTAL OVERHEAD LADD... 1 5 5 70 70 370-0247 END RUNGS 1 1 1 10 10 370-0469 40" TRANSITION STAIR W/BARRIE... 1 4 4 279 279 370-0818 SNAKE CLIMBER 32"-48" W/O STN... 1 3 3 31 31 370-1658 TRANSFER STATION, HANDRAIL 40" 1 5 5 172 172 370-1715 MESA CLIMBER 1 4 4 143 143 470-0576 VIPER II S-SPIRAL 96 1 8 8 541 541 570-0394 PIPE WALL 1 0 0 36 36 570-0516 TELESCOPE ASSEMBLY 1 1 1 7 7 600-0104 NPPS SUPERVISION SAFETY KIT 1 0 0 3 3 660-0103 MAINTENANCE KIT, STRUCTURE 1 0 0 7 7 660-0104 INSTALLATION KIT, STRUCTURE 1 0 0 5 5 Phase One User Capacity: 40 Phase One Weight: 2,546 lbs. Phase One Price: $31,807 Phase Two Burke Basics 580-1364 LIL NOVO BEAN STEP 1 1 1 28 28 Nucleus 072-0500-124C 5" OD X 124" CAPPED POST 4 0 0 65 260 Proposal # 100-161542-1 November 17, 2022 2023 Pricing 072-0500-52C 5" OD X 52" CAPPED POST 1 0 0 28 28 270-0112 UNITARY ENCLOSURE 1 0 0 34 34 270-0130 SQUARE PLATFORM 1 6 6 106 106 370-0045 LOOP CLIMBER 32" - 48" 1 2 2 79 79 370-1662 TRANSFER STATION, BARRIER 48" 1 6 6 272 272 470-0482 48" BENCH 1 3 3 18 18 470-0659 ROCK'N ROLL SLIDE, 40" - 48" ... 1 1 1 71 71 470-0804 SLIDE HOOD, LOW SIDE WALL 1 0 0 32 32 570-0394 PIPE WALL 1 0 0 36 36 570-0398 STEERING WHEEL ASSEMBLY 1 1 1 7 7 570-0557 COUNTER PANEL, BELOW PLATFORM 1 4 4 37 37 Phase Two User Capacity: 24 Phase Two Weight: 1,008 lbs. Phase Two Price: $12,629 Phase Three Burke Basics 550-0112 BELT SEAT, 8' PAIR, STD CHAIN 1 2 2 20 20 550-0183 TOT BAY, ADD-ON, GALV CHAIN 1 1 1 51 51 550-0186 VOLITO 1 4 4 413 413 550-0201 SINGLE POST SWING ASSEMBLY 5"... 1 0 0 220 220 660-0101 INSTALL KIT, BURKE BASICS - P... 1 0 0 2 2 Phase Three User Capacity: 7 Phase Three Weight: 706 lbs. Phase Three Price: $10,067 Phase Four Burke Basics 560-0457 SWIFT TWIST SPINNER 1 1 1 52 52 Phase Four User Capacity: 1 Phase Four Weight: 52 lbs. Phase Four Price: $1,435 Phase Five 6' Stone Borders 046-0053 6ft STONEBORDER/2 DRIVE PINS 44 0 0 32 1,408 046-0054 PLUG 3 0 0 1 3 046-0055 END CAP 1 0 0 4 4 046-0153 BORDER RAMP W/STAKES 1 0 0 167 167 Phase Five User Capacity: 0 Phase Five W eight: 1,582 lbs. Phase Five Price: $5,145 Total User Capacity: 72 Total Weight: 5,894 lbs. Total Price: $61,083 Proposal # 100-161542-1 November 17, 2022 2023 Pricing Information is relative to the Nov 17 2022 4:35AM database. Special Notes: Prices do not include freight, unloading, material storage, site excavation/preparation, removal of existing equipment, removal of excess soil from footing holes, site security, safety surfacing, installation, or sales tax (if applicable). Price s are based on standard colors per CURRENT YEAR BCI Burk e Catalog. Custom colors, where available, would be an extra charge. Pricing is valid for 30 days from the date of this proposal. Proposal # 100-161542-1 November 17, 2022 2023 Pricing Selected Color List Color Group Color Phase 1 Accessory Sky Platform Brown Post Navy Kore Konnect Navy Rotomolded Yellow 2 Color Extruded/Flat (outer) Yellow 2 Color Extruded/Flat (inner) Black Phase 2 Accessory Sky Platform Brown Post Navy Kore Konnect Navy Rotomolded Yellow 1 Color Extruded/Flat Yellow 2 Color Extruded/Flat (outer) Yellow 2 Color Extruded/Flat (inner) Black Phase 3 Contemporary Swing Fittings Navy Phase 4 Accessory Sky 1 Color Extruded/Flat Yellow Proposal # 100-161542-1 November 17, 2022 2023 Pricing Volito Swing Safety Standards & Guidelines - Reference Information The Volito Swing was designed to allow multiple children to swing and engage together. For many years the only swings available for kids to use together were tire swings, which are fun and challenging but presented opportunities for improvement. Tire swings are able to rotate and pivot in all directions, often in an unpredictable manner and, because they aren’t easy to propel while sitting on them, other children often have to push the swing to gain and maintain motion. The Volito Swing, along with many similar swings in this growing market trend, provides a multi-user swing that moves in a single axis to-fro motion. The Volito Swing is IPEMA Certified and meets or exceeds the requirements of ASTM F1487-17, which is recognized as the standard of care in the playground industry. This ASTM public playground safety standard is revised every two to three years to remain current with innovation and market trends. The CPSC Public Playground Safety Handbook hasn’t been revised since 2008 and doesn’t include new product categories that have been innovated in recent years. There are a couple of points to note when deciding to purchase a multi-user swing: • Multi-user swings are innovative and CPSC Public Playground Safety Handbook doesn’t have a standard that specifically covers them. • CPSC 5.3.8.3.1 – CPSC recommends that belt swing seats should be designed to accommodate no more than one user at any time. While the Volito Swing is a single axis swing, it is clearly not a belt seat. • CPSC 2.3.1 – CPSC says that swings intended for more than one user are not recommended because of their greater mass, as compared to single occupancy swings, presents a risk of impact injury. o The ASTM safety standard, F1487, was revised in 2011 to add maximum impact requirements for swings and the Volito Swing has been tested and is compliant with ASTM impact requirements. o CPSC has written a letter stating that “the swing impact test in F1487-11 is a reasonable approach to address the concerns posed by unoccupied, heavy, multiple occupancy swings.” • CPSC has always included an exemption to both recommendations listed above for tire swings, which are multiple occupancy swings that are suspended from a single pivot and permit swinging in any direction. • CPSC also emphasizes that their Handbook provides recommendations, not requirements. If a jurisdiction adopts the Handbook’s recommendations as mandatory requirements, that jurisdiction would need to determine how the requirements should be applied in any particular instance. City of Stillwater Washington Square Park Proposal # 100-161540-1 November 17, 2022 Presented by St. Croix Recreation Fun Playgrounds Inc. November 17, 2022 Jason Grode City of Stillwater 3325 Boutwell Rd N Stillwater, MN 55082 Dear Jason Grode: St. Croix Recreation Fun Playgrounds Inc. is delighted to provide City of Stillwater with this playground equipment proposal. This design was developed with your specific needs in mind, and we look forward to discussing this project further with you to ensure your complete satisfaction. St. Croix Recreation Fun Playgrounds Inc. is confident that this proposal will satisfy City of Stillwater’s functional, environmental, and safety requirements -- and most importantly -- bring joy and excitement to the children and families directly benefiting from your new playground. You have our personal commitment to support this project and your organization in every manner possible, and we look forward to continue developing a long-standing relationship with City of Stillwater. W e appreciate your consideration and value this opportunity to earn your business. Sincerely, Christopher Johnsen St. Croix Recreation Fun Playgrounds Inc. 1826 Tower Dr W Stillwater, MN 55082 Design Summary St. Croix Recreation Fun Playgrounds Inc. is very pleased to present this Proposal for consideration for the Washington Square Park located in Stillwater. BCI Burke Company, LLC has been providing recreational playground equipment for over 90 years and has developed the right mix of world-class capabilities to meet the initial and continuing needs of City of Stillwater. We believe our proposal will meet or exceed your project’s requirements and will deliver the greatest value to you. The following is a summary of some of the key elements of our Proposal: • Project Name: Washington Square Park • Project Number: 100-161540-1 • User Capacity: 39 • Age Groups: Ages 2-5 years, 5-12 years • Dimensions: 52' 9" x 36' 5" • Designer Name: Kari Champeau St. Croix Recreation Fun Playgrounds Inc. has developed a custom playground configuration based on the requirements as they have been presented for the Washington Square Park playground project. Our custom design will provide a safe and affordable playground environment that is aesthetically plea sing, full of fun for all users and uniquely satisfies your specific requirements. In addition, proposal # 100-161540-1 has been designed with a focus on safety, and is fully compliant with ASTM F1487 and CPSC playground safety standards. We invite you to review this proposal for the Washington Square Park playground project and to contact us with any questions that you may have. Thank you in advance for giving us the opportunity to make this project a success . Proposal Prepared for: Project Location: Proposal Prepared by: Jason Grode Washington Square Park St. Croix Recreation Fun Playgrounds Inc. City of Stillwater 915 Abbott St W 1826 Tower Dr W 3325 Boutwell Rd N Stillwater, MN 55082 Stillwater, MN 55082 Stillwater, MN 55082 Phone: 651-430-1247 Phone: 6512754112 Fax: 651-430-9231 jj@stcroixrec.com Christopher Johnsen Phone: 651-430-1247 Fax: 651-430-9231 cj@stcroixrec.com Component No. Description Qty User Cap Ext. User Cap Weight Ext. Weight Phase One Burke Basics 580-1364 LIL NOVO BEAN STEP 1 1 1 28 28 Intensity 370-0030 ATHLETIC ARCH 2-5 1 3 3 46 46 370-0815 TWISTING TRAVERSE 2-5 1 5 5 100 100 370-0842 APEX HOLE CLIMBER 2-5 1 2 2 55 55 370-0867 TREE BRANCH CLIMBER-3 1 2 2 24 24 Nucleus 072-0500-100C 5" OD X 100" CAPPED POST 2 0 0 53 106 072-0500-108C 5" OD X 108" CAPPED POST 1 0 0 57 57 072-0500-112C 5" OD X 112" CAPPED POST 2 0 0 59 118 072-0500-124C 5" OD X 124" CAPPED POST 1 0 0 65 65 072-0501-140R 5" OD X 140" ROOF POST 1 0 0 74 74 072-0501-148R 5" OD X 148" ROOF POST 1 0 0 78 78 270-0009 8" CLOSURE PLATE, ELLIPSE 2 0 0 8 16 270-0112 UNITARY ENCLOSURE 1 0 0 34 34 270-0129 TRIANGLE PLATFORM 2 2 4 48 96 270-0266 CENTER MOUNT ENCLOSURE 1 0 0 43 43 370-0171 TRANGO CLIMBER, CENTER MOUNT ... 1 5 5 33 33 370-1643 MANITOU CLIMBER 32" 1 4 4 87 87 470-0075 CRESCENT PLATFORM 1 1 1 52 52 470-0618 PETAL POST TOPPER 2 0 0 20 40 470-0805 SLIDE HOOD, HIGH SIDE WALL 1 0 0 32 32 470-0817 VIPER R 32 W/O HOOD 1 2 2 89 89 600-0104 NPPS SUPERVISION SAFETY KIT 1 0 0 3 3 660-0103 MAINTENANCE KIT, STRUCTURE 1 0 0 7 7 660-0104 INSTALLATION KIT, STRUCTURE 1 0 0 5 5 Phase One User Capacity: 29 Phase One Weight: 1,288 lbs. Phase One Price: $18,418 Phase Two Burke Basics 550-9118 BRAVA UNIVERSAL SWING 1 6 6 530 530 660-0101 INSTALL KIT, BURKE BASICS - P... 1 0 0 2 2 Phase Two User Capacity: 6 Phase Two Weight: 532 lbs. Phase Two Price: $8,247 Phase Three Burke Basics 560-2577 BENCH AND COUNTER 1 4 4 72 72 Phase Three User Capacity: 4 Phase Three Weight: 72 lbs. Phase Three Price: $764 Total User Capacity: 39 Total Weight: 1,892 lbs. Total Price: $27,429 Information is relative to the Nov 17 2022 4:35AM database. Special Notes: Prices do not include freight, unloading, material storage, site excavation/preparation, removal of existing equipment, removal of excess soil from footing holes, site security, safety surfacing, installation, or sales tax (if applicable). Prices are based on standard colors per CURRENT YEAR BCI Burke Catalog. Custom colors, where available, would be an extra charge. Pricing is valid for 30 days from the date of this proposal. Selected Color List Color Group Color Phase 1 Accessory Olive 2 Color Extruded/Flat (outer) Tan 2 Color Extruded/Flat (inner) Green Platform Blue Rotomolded Tan Rotomolded Roofs Tan 1 Color Extruded/Flat Tan Post Burgundy Kore Konnect Burgundy Phase 2 Accessory Olive 2 Color Extruded/Flat (outer) Tan 2 Color Extruded/Flat (inner) Green Post Burgundy Phase 3 Accessory Olive 1 Color Extruded/Flat Tan DATE: November 28, 2022 TO: Parks and Recreation Commission FROM: Jason Grode, Parks Superintendent SUBJECT: Maintenance of South Main Stairs BACKGROUND Recently, the City received an email from a resident with pictures of the South Main stairs located just South of the Oasis Cafe detailing broken railings and steps that were not being maintained. Since these stairs do not lead to or connect directly with the City’s trail system, these steps have not been maintained throughout the Winter months in the past. There are currently signs posted that warn users of those stairs that they are not maintained. City Staff is looking for feedback from the Parks and Recreation Commission for direction on the maintenance of those stairs. The City is currently planning on making the necessary repairs to the railings in the near future, but the Staff recommendation would be to continue to not maintain those steps in the Winter months and possibly completely block off those steps in the winter to restrict use of those stairs. . ACTION REQUESTED If the Parks and Recreation Commission agrees with the Staff recommendation, a motion should be made to make the necessary repairs to the railings and to continue to not maintain those stairs during the winter months. Attachment: Pictures of South Main Stairs South Main Stairs (Located Just South of the Oasis Cafe) DATE: November 28, 2022 TO: Parks and Recreation Commission FROM: Jason Grode, Parks Superintendent SUBJECT: Discussion on Trail Maintenance BACKGROUND At the last Parks and Recreation Commission meeting in October, there was a discussion regarding trail maintenance and future replacement projects of trail segments. Included in this packet is the most recent trail maintenance inspection form that occurred on August 25, 2022. Those trail inspections surveyed the number of cracks, weeds, trees, assessment of the cracks that had been filled (or not) and if the trails needed to be swept off. Also, other miscellaneous notes were included under the notes section. Each year, there is $10,000 in the Public Works operating budget that can be used for filling cracks, minor repairs and other minor maintenance that can be done. However, more involved maintenance (e.g. a seal coating program) or trail replacement projects would need to be in the Capital Improvement Plan. Currently, there is $150,000 scheduled for trail maintenance starting in the year 2028, but that could be moved up to as soon as 2024 or 2025 if the Parks and Recreation Commission would like to prioritize larger replacement trail or sidewalk projects. DISCUSSION The Parks and Recreation Commission should discuss and provide any feedback regarding trail maintenance priorities and budget discussions. ACTION REQUESTED If the Parks and Recreation Commission would like to move forward with providing direction to City staff regarding trail maintenance, a motion can be made. Attachments: Trail Inspection Form (8-25-2022) and Trail Map 2022 Trail Inspections Date: 8-25-2022 Trail Cracks Weeds Cracked Filled Trees Sweep Notes 62nd St to Nightengale Ct a few in cracks no trim back 62nd St/legends moderate in cracks no ok patch water drainage washout, trail to bergman crack fill as well Abercrombie Circle many excessive no ok Curb line bad with weeds too Amundson/Nena few in cracks no trim back yes Hill needs sweeping bad Autumn Way moderate in cracks no trim back yes trail to cul de sac Trees bad along Co Rd 5 Autumn Way hill to Lily Lake School moderate none some spots ok Benson Park many in cracks no ok Bergmann many in cracks yes trim north trail Road edge bad east side bergmann Dr Boutwell many in cracks yes few spots Cracks were sprayed Co Rd 12 to Olive many in cracks no trim back silt logs from construction Co Rd 5 (Croixwood to Curve Crest) West side many excessive no ok real bad from park to Wildpines Co Rd 5 (Curve crest to Assoc Eye) West side moderate in cracks yes trim back yes lower loop brush pile and trees down lower loop, tree by Assoc Eye Co Rd 5 (Us Bank to Autumn Way) East side moderate in cracks no one low branch low branch by Ace Hardware hanging over trail Creekside few none no ok Roots causing cracks Curve Crest (North and South side)moderate some yes ok Weeds starting to grow through Everett Dip- West few in cracks no trim back yes Pot hole on hill by behch Everett Dip-East few in cracks yes trim back yes Asphalt around man hole, railing missing @ mulberry, blow steps Gannon's few in concrete at corner no trim back yes Weeds in concrete at corner of McKusick/Owens Green Twig many in cracks no trim back Trim trees along trolly tracks Legends Park moderate in cracks no ok Trail to cul de sac as well Liberty Park few in cracks no ok bench needs repair at ball field Lily Lake School Entrance(Benson)few in cracks no trim up Trees hanging low Long Lake moderate in cracks yes trim back yes Humps to grind out, asphalt around man hole covers, few pot holes Manning (36 to Boutwell)Many in cracks no trim back Humps to grind, weeds in medians need spraying, some areas real bad McKusick few in cracks yes trim at bench shoulder to bridge, trim around bench Millbrook Park few in cracks of concrete no ok Cracks of concrete need spraying Millbrook Trail many in cracks trim back lots of weeds/ cracks, will need some asphalt patching as well Pioneer Park ok in cracks of concrete no ok Weeds along wall at sidewalk outside of park from Laurel to Mulberry Prairie Park few in cracks yes trim back side trails paver area at pavillion needs spraying too Reunion Road/ Staples Pl moderate in cracks no trim back (bad)yes Trees real bad, need to be trimmed back Rutherford School- (Summer Fields Ct)few in cracks no ok Sunrise Park Entrance few in cracks yes ok Wall at Lily Lake School (Co Rd 5- Willard to Pine)no along wall no ok Spray weeds along wall Washington few few no ok Weeds along retaining wall PARKSETTLER'SPARKLANDLIBERTY SQUARE(A LIBERTY ON THELAKE PARK)LIBERTY VILLAGE(VILLAGE COMMERCIAL USE)STILLWATERCLINICVALLEYST CROIXCOMPLEXSPORTSWATERTOWERPONDE WASHINGTONCOUNTYGOVERNMENTCENTERWASHINGTONCOUNTYSHERIFFDISTRICT OFFICESTILLWATER AREA SCHOOLSCEMETERYFAIRVIEWANEZ RIDGE PARKOAK PARKSCHOOLELEMENTARYICE ARENALAKEPONDSINNITSParkParkNorthlandParkSCHOOLRUTHERFORDELEMENTARYwaterPARKLANDPARKPARKLANDJAYCEEBALLFIELDM cK U SKCILLILYRamseyParkLILYLAKEELEMENTARYSCHOOLRADIOTOWERHousePumpCITYWATERTANKBRUER'SL O N G L A KPARKLAND PARKLEGENDSPARKBENSONPERCHERONPARKLIBERTYNEWMANISLANDSQUAREHERITAGEPARKLANDSUNRISEPARKMEADOWLARKPARKPARKLANDCITYWATERHALLFIREPOLICEBOARDGARAGEPUBLIC WORKSPUMP HOUSEL O W E L L P A R K PARKStaplesFIELDSTENNISR I BRICKPONDHOSPITALLAKEVIEWFIELDALTHLETICOLDLILYPARKLAKEWASHINGTONPARKTRIANGLEPARKL O W E L L P A R K LILY LAKE PARKSTILLWATERJUNIORHIGHSCHOOLSTILLWATER COUNTRY CLUBGolf CourseLAKETWINSOUTHHEIFORTPONDNATURE PRESERVEPARKBROWNS CREEK PARKSKI AREABROWNS CREEKGolf CourseOAK GLENSCHULENBURGPARKCitySTILLWATER COUNTRY CLUBGolf CourseAKES t.C R OIXL A KEPUBLICWORKSFACILITYPIONEERPARKELEMENTARYSTONEBRIDGESCHOOLNEWSCHOOLHEIGHTSTRINITYLUTHERANCHURCHCHURCHASCENSIONPUBLICLIBRARYTEDDYPARKBEARCHURCHCHURCHCHURCHCHURCHC H U R C H CHURCHO F S T M A R Y LUTHERANST PAUL'SC H U R C H O F S T M I C H A E L 1ST BAPTISTBETHANY COVENANTMETHODIST1STOUR SAVIOURSLUTHERANMcKUSICKCOURTSPARKPARKBROWNS CREEKParkCOURAGECENTERAMORYFIRE STATIONDOGSKATEPARKPARKCOUNTY ROAD 6480TH77TH STREET NORTH75TH STREET NORTHEBEN COURTC S A H 15EBEN WAYEBEN COURT GREENEBENEBEN COURT R O A D RE U N IO N STAPLES PLWAYGADIENTSAWYERPLACED ELA N O W AY DELANO COURT BERGMANN DRDRIVE B E R G M A N N TIMBER WAY T RA I L JUDDDDUJTARILC S A H 15C S A H 15C S A H 15PLACESTALOCH62ND STREET NORTHSETTLERS AVEGREENMCDOUGALBARONS WAYROADREUNIONILO WAYBOULEVARDLEGENDAVENUESETTLERSDELANO DRRO AD R U T H E R F O R D R U TH ER FO R D BLVD.PIONEERROADRUTGREENFIELDSSUMMERP IO N E E R P L A C E PLACEPIONEERL IB E 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CROIX AVENUENEAL AVENUE NORTHHEIFORT COURTOAK GLEN TRAILOAK GLEN LANESWENSON STREETDRIVEO A K G L E N T R A I LOAK GLEN TRAILOAK GLEN DRIVEOAK GLEN DRIVEOAK GLEN CTOAK GLENOAK GLENOAK GLEN PLCIRCLECRESCENTGLENOAKNEAL AVENUE NORTHCOURTOAKHILLHAZEL STREETHAZEL COURTDELLWOOD ROAD NORTHSTATEHIGHWAYAVENUENORTHJOHNSONJOHNSON DRIVECOURTDELLWOOD ROAD NORTHN O R E L L A V E N U E N O R T H STONE BRIDGE TRAIL NORTHC O R D 5 5C S A H 5C S A H 5 C S A H 5STATE HIGHWAY 96OAKHILL COURT NORTHNORTH FIFTH STNORTH FOURTH STREETN BROADWAY STWEST ASPEN STREETEAST ASPEN STREETNORTHSECONDWEST ELM STREETEAST ELM STREETNORTH FIRST STREETNORTH BROADWAY STSCHOOL STREETEAST LAUREL STREETSTREETMAPLE STREETNORTHFIFTHSTREETNORTH MAIN STREETSTATE HWY 95RAILROADNORTHERNWESTFOURTHSTREETNORTHRIVERVIEWPOPLAR STREETWESTNORTH SECOND STREETNORTH FIRSTRIVER HEIGHTS DRIVEE POPLAR STREETRIDGE LANE DRIVEE SYCAMORE STEAST SYCAMORE STDRIVEEASTST CROIXAVENUEWEST STILLWATER AVEEAST STILLWATERAVENUEWEST WILKINS STREETEASTWILKINSSTREETNORTHBROADWAYTHIRDSTREETNORTHFOURTHSTREETNORTHSECONDSTREETNORTHFIRSTSTREETNORTH MAIN ST STATEHWY95NORTHSTREET95HWYSTATE S T R E E T N O R T H M A I N NORTHA L L E Y 96DELLWOOD ROAD NORTHSTATEHIGHWAY96ORWELLCOURT NORWELLCOURT NF A IR Y F A L L S R O A D C S A H 1 1 C S A H 11N THIRD STSECOND STREETLAKE STREETEAST ALDER STN BROADWAY ST95HWYEASTWILLOWEASTHAZELSTREETE ALDER STSCHULENBURG ALLEYDRIVELAKE SIDE DRIVELAKE SIDESTREETEASTHAZEL STHWY95STATEBOOM ROADNORTH FIRST STREETPOND VIEW LANE LANEABERCROMBIEWEBSTER COURTMACEY WAYMACEY WAYMORGAN AVE NNENANENACT.DRIVEM A C E Y C T CURVE CREST BOULEVARDN WILLIAMSATWOOD CIRA B E R C R O M B IE LANE ATWOOD LAN EATWOODLANE M A C E Y W A Y L I B E R T Y CTWILLARDSAM B L O O M E R W A Y PINE HOLLOW GRNPINEHOLLOW PLNEWQUARRY LNRIVERCREST LNATWOOD CTR I C K Y L A N E RICKY LANEWHITE PINE WAYWHITE PINE WAYLANECOURTL O W E L L C IR C LECIRCLELANECIRCLE WAYPINEPRIV. DR. 9PRIV. DR. 15PRIV. DR. 14PRIV. DR. 13PRIV. DR. 12PRIV. DR. 11PRIV. DR. 10PRIV. DR. 9PRIV. DR. 8PRIV. DR. 7PRIV. DR. 6PRIV. DR. 5PRIV. DR.1PRIV. DR. 4PRIV. DR. 3PRIV. DR. 2M ILLB R O O K MILLBROOK WHITELOWELL COURTWHITE PINEMILLBROOKWHITE PINE WAYMAUREENMAUREENWAYSUMMER72ND STREET NORTHHERFORDRD.FIELDSCTMARTHA ST SEVERETT ST SPARK PLMcKUSICK ROADCOUNTY RD 64MONTEREYCOURTMACEYPLACECOUNTY RD. 5CURVE CRESTGREELEYOSGOODAVE.4thS.3rdST.PINEST.ST.S . M A IN McKUSICKR D .NEAL AVE.N.OAKGLENTR.MANNINGAVE.RD.DELLWOODRD.STO N EBR ID G E TR . N .ST.LEMYRTST.OWENSS.AVE.MANNINGN.STATE HWY. 36STILLWATERBLVDBLVD.CROIXWOODNORTHLANDAVEINTERLACHENST.N .thST.4KINSWILW.MAINST.BOUTWELLRD.ST.80thN.KINSWILDocument Path: R:\parks\2014_Parks_Wall.mxdCOUNTY TRAILCOUNTY TRAILBROWNS CREEK TRAIL (DNR)$00.50.25 MilesTrailsBridgeNaturalPavedStairsBROWNS CREEK TRAIL (DNR)^_ 2022 City of Stillwater Parks Project Updates Repairing and Painting Park Signs (Ongoing) Painting and Refurbishment of the S. Lowell Park Flagpole, Plaque and New (Bigger) Flag New Tennis Courts at Settler’s Park (Utilizing Sport Court Tiles, Refurbished Fence) New Playgrounds at Anez Ridge (Shown) and Meadowlark Parks New Online Parks Reservation System Completed New Irrigation System at Bergmann Park Continue to Clean Up Dump Sites on City Property