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HomeMy WebLinkAbout2022-10-20 DTPC Packet REGULAR MEETING 8:30 A.M. I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES 1. Possible approval of the June 16th, 2022 meeting minutes 2. Possible approval of the August 18th, 2022 meeting minutes IV. OPEN FORUM - The Open Forum is a portion of the Commission meeting to address subjects which are not a part of the meeting agenda. The Chairperson may reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. V. UNFINISHED BUSINESS VI. NEW BUSINESS 3. Consider Request to Memorialize Two (2) Parking Stall Reservations in Lot 2 for Lift Bridge Tender; Request from Minnesota Department of Transportation 4. Consider Options for Contractor Parking for The Miller Apartments (formerly known as 200 Chestnut Apartments) 5. Consider Purchase of Replacement Credit Card Kiosks 6. Consider Recommendation of 2023 Rates and Charges for Downtown Parking District VII. FYI – STAFF UPDATES VIII. ADJOURNMENT DOWNTOWN PARKING COMMISSION October 20, 2022 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us DOWNTOWN PARKING COMMISSION MEETING MINUTES June 16, 2022 The meeting was called to order at 8:30 a.m. Present: Chairman Glynn, Commissioners Lepage, Rheinberger, Councilmember Junker Absent: Commissioner Bates Staff present: Community Development Director Gladhill, Police Chief Mueller APPROVAL OF MINUTES Possible approval of May 19, 2022 meeting minutes Commissioner Rheinberger clarified that the unattributed motion on page 2 was made by Commissioner Bates. Motion by Commissioner Rheinberger, seconded by Commissioner Lepage, to approve the minutes of the May 19, 2022 meeting as amended. All in favor. OPEN FORUM There were no public comments. UNFINISHED BUSINESS There was no unfinished business. NEW BUSINESS Discuss Parking Lot Attendant Needs Community Development Director Gladhill led discussion of changing downtown parking needs and the decision not to hire parking lot attendants for the two pay parking lots downtown. Police Chief Mueller explained how the attendants have been utilized in the past. Recently, parking operations have shifted to Community Development leaving the Police Department to focus on enforcement. Police Department employees’ kids and friends have been hired as attendants in the past. This is not a desirable way to staff. Staff is discussing how to get to a point where most lots are self sufficient. A determination was made to not hire attendants this year as a pilot project. Councilmember Junker noted that about $2,000 was spent last year to construct the attendant shack in Lot 2. He asked, what are the advantages and disadvantages to the City to have the two attendants there? If it is strictly informal advice for visitors, it may not be worth the expenditure; and Chief Mueller explained the Parking Enforcement Officer writes tickets and also is a community liaison engaging the public. This model is used in many communities where the parking person is out and about, and not just in the booth. Downtown Parking Commission Meeting June 16, 2022 Page 2 of 2 Commissioner Rheinberger stated that even an empty parking shack may be a symbol of enforcement. Councilmember Junker stated he thinks it should be removed if it is not used. Chair Glynn asked about the phone number that is on the pay kiosk and where does the call go; and Mr. Gladhill replied that the phone calls go to the City. Each lot has 2 kiosks, and each kiosk has a separate vendor - so finance has to do two different reconciliations. Finance would like the kiosks replaced with a mobile phone app as soon as a recommendation can be made to the Council. All four kiosks take credit card info, but one has a bad modem and is not transmitting. If the City switches to a mobile phone app, they have 24/7 customer service that answers right away. Councilmember Junker noted one of the priorities that came out of the parking study is enforcement. He asked what is the enforcement level Monday through Friday and weekends; and Chief Mueller replied there is sworn enforcement downtown to handle everything from parking to assaults. The Parking Enforcement Officer previously worked weekdays, but now works some weekend hours. Staff has been discussing enforcement’s role, particularly on weekends and during events. The idea of a downtown precinct came about because officers working city-wide were having a hard time physically responding in a timely way to low level downtown calls due to traffic. Mr. Gladhill added that the concept of a downtown precinct is relatively new. It represents a shift in philosophy toward community engagement. The Chamber also is working on a downtown ambassador program to assist visitors. He will direct Public Works to pull the shack out of Lot 2. He recommended that, instead of having the iPad inside the Lowell Inn, the City consider installing a traditional credit card machine in one of the elevator lobbies. Passport and ParkMobile are possible apps to investigate. This will be discussed next month. DISCUSSION There were no discussion items. FYI/STAFF UPDATES There were no staff updates. COMMISSION REQUESTS There were no Commission requests. ADJOURNMENT Motion by Commissioner Rheinberger, seconded by Chair Glynn, to adjourn. The meeting was adjourned at 9:13 a.m. Brad Glynn, Chair ATTEST: ________________ Tim Gladhill, Community Development Director DOWNTOWN PARKING COMMISSION MEETING August 18, 2022 The meeting was called to order at 8:33 a.m. Present: Commissioners Bates (remotely), Lentz, Lepage, Councilmember Junker Absent: Chairman Glynn, Commissioner Rheinberger Staff present: Community Development Director Gladhill ACTING CHAIR Motion by Commissioner Lepage, seconded by Commissioner Lentz, to appoint Commissioner Lepage as Acting Chair. All in favor. APPROVAL OF MINUTES Possible approval of May 19, 2022 meeting minutes Motion by Acting Chair Lepage, seconded by Commissioner Lenz, to approve the minutes of the May 19, 2022 meeting. All in favor. RECORDING SECRETARY’S NOTE: The May 19, 2022 minutes were already approved on June 16, 2022. The May 19, 2022 minutes were erroneously placed on the agenda again. It should have been the June 16, 2022 meeting minutes. OPEN FORUM Rochelle Jacobs, owner of the Pole Barn, 120 and 122 Water Street, stated that the constant events, street closures and parking restraints have made business downtown a challenge. Arriving to her business last night was alarming as she was not notified the street would be closed and she could not provide adequate notice to students. A flyer she found on Facebook stated that businesses would have sidewalk access, which is not accurate. Anyone parked on the south side of Chestnut does not have access to the north side, where her business is located, and there is no nearby handicap parking. At a bare minimum, sidewalk access on both sides of Chestnut should be provided. She voiced concern about young students walking to classes, potential harm to women customers in the evening, wintertime snow removal, and deliveries, with access expected to be restricted for up to a year. She does not understand why access cannot be opened up nights and weekends. Councilmember Junker acknowledged the inconvenience, adding that the City Council has been discussing the Chestnut Plaza project for the past 2 years but was notified only Tuesday night that the signals were to be shut off at this intersection. Between MnDOT and the contractor, the City has few alternatives to fencing off the area to protect the public and the site during construction. Ms. Jacobs again said she does not understand why the sidewalk isn’t allowed to be open on Chestnut. Community Development Director Gladhill provided a construction status update. There is a flyer on the City website and anyone may sign up to receive updates. Right now, there is a lot of mobilization and staging to get the small utilities completed. The construction team will meet today to work through these issues. The intent was to leave the Chestnut Street sidewalk open as long as possible but right now the asphalt has to be ripped up to install water mains. Unfortunately, crews have to Downtown Parking Commission Meeting August 18, 2022 Page 2 of 5 close off the Water Street intersection due to trenches, construction, and safety issues. The contractor is using Lot 3 for construction staging. The situation yesterday wasn’t acceptable. Once everything is mobilized there should be less impact on Water Street north of Chestnut. Staff is talking about how to reserve Water Street either for loading or parking, and how to assist impacted businesses. Councilmember Junker added that the Water Street Inn is doing emergency rehab on the building due to falling brick, so their sidewalk has been closed for the last month or so. Mr. Gladhill acknowledged the potential liability of the falling brick at the Water Street Inn and agreed to consult with the project team to see if there are better options for providing access. Acting Chairman Lepage noted that online communication will be important because what business tell customers will vary from week to week. Ms. Jacobs also asked if there could be a loading zone designated on the north side of Chestnut for business deliveries as well as drop-offs of customers. UNFINISHED BUSINESS There was no unfinished business. NEW BUSINESS Consider Parking Requirements for Myrtle Street Apartments at 107 3rd St S; Case of Landucci Homes Community Development Director Gladhill reviewed the proposal. The original proposal for a 39-unit multifamily housing development on this site, including the adjacent lot at 110 Myrtle St E, was denied for a variety of reasons including size, height, massing, design and parking. The developer has since revised the proposal to a 21-unit, 3-story building with rooftop patio. The proposal no longer includes the parcel at 110 Myrtle St E. Staff is still reviewing compliance with parking requirements with the City Attorney. Of importance in the analysis is a previous agreement (originally with Trinity Lutheran Church, subsequently assigned to Browns Creek West) that was developed as part of land purchase/swap for the City parking ramp. The agreement entitled the property owner to a 40-stall parking credit. While the intent may have been for a business use proposed on this site, the agreement did not specify any performance standards or other requirements. Without the parking credit, the site would have been limited to approximately 14 units without any additional parking mitigation approvals. This is based on a multiplier factor of 1.85 stalls/unit (1.5 stalls per unit + 0.33 stalls per unit for guest [1 stall per 3 units]). The developer is proposing 26 underground parking stalls. In addition to the 40-stall parking credit, it is the City Attorney’s legal opinion that the proposal is not deficient in parking requirements and that the parking credit agreement is legally binding. Any staff analysis or recommendation is not necessarily an indication of support of other aspects of the project (Design Permit, Zoning Code Compliance, etc.). Staff recommends that the Downtown Parking Commission recommend that the City Council approve the parking plan for Myrtle Street Apartments. Councilmember Junker asked for more clarification on the credit of 40 parking stalls and whether it means that residents may park in the ramp 24/7, 365 days a year. He pointed out that at the City’s standard of 1.5 resident parking stalls per unit, plus 1 visitor parking stall per 3 units, a 21 unit apartment building would need 39 stalls (not on-street spaces) for residents and guests. Mr. Gladhill responded that unfortunately the 2008 agreement did not specify whether the parking credits were for a particular type of use (commercial versus residential). The developer could be asked to do a study to prove that 1.5 resident parking stalls per unit is higher than necessary. Guests could use the public parking ramp as one option. Councilmember Junker added that an agreement involving 40 parking stalls equates to about $800,000 in parking stall value. Downtown Parking Commission Meeting August 18, 2022 Page 3 of 5 Mr. Gladhill pointed out that the parking arrangement being considered for approval is based on a legal agreement made in 2008, and the City will encourage future residents who complain about parking arrangements to see their landlord/manager as City does not feel parking is adequate. Acting Chair Lepage remarked that the need for clearly defining parking expectations for residential versus commercial development has been discussed many times. Approval will create problems for residents who think they will have a place to park and may have to park farther from the building. Councilmember Junker commented that prior to approvals for the 200 Chestnut building now in construction, the parking ratio was 2.2 stalls of parking on site for every unit in every housing development downtown, a ratio which puts no parking burden whatsoever on City streets. The currently accepted ratio happens to be 1.5 stalls per unit, with some on site guest parking as well. Nathan Landucci, Landucci Homes, applicant, assured the DTPC he is trying to build something that fits. There will be a mix of one and two bedrooms. They know their tenants better than anyone else, and not everyone will have a car. Their analysis based on this type of product is 1.24 stalls per unit but he is not sure if that includes guests. He calculates a deficiency of 13 stalls of guest parking. The 2008 agreement says this project can put 40 extra cars in the system. He has Google pictures every day of the year indicating the top of the City parking ramp is always open at night. Mr. Gladhill responded that guests may pay to park in the ramp but 24-hour overnight parking in that part of the ramp is not allowed. For a longer term, a resident may get a residential parking pass. There are none available left for the ramp so it would be based on availability in one of the surface lots. Acting Chair Lepage recognized that building size and parking demand is less with this revision. If the development is approved, he would want that 2008 agreement to be revisited with a view toward considering the agreement to have been fulfilled so it does not move forward in the future should there be another project or property owner. Mr. Gladhill replied that language could be worked in as part of the development agreement. Councilmember Junker commented after living in downtown Stillwater for 10 years and talking to condo owners in existing buildings, it is clear that living in Stillwater requires a car. Having 2.2 parking stalls per unit on site creates no burden, having 1.2 would create a burden on the downtown parking. Mr. Landucci answered that even if everyone has one car, that still leaves five open stalls for car-share types of cars. Studies have shown that people will not want to have cars in the future. Acting Chair Lepage pointed out that with the 40 stalls under the agreement, and those provided under the building, there is not a position to deny the proposal. Commissioner Bates agreed there are legal and legacy issues of the parking credits, but the pure physics of it are that it is a very busy intersection already and he wondered what it will it do to the intersection and to the quality of life of residents who live in the building. Mr. Landucci stated they will require right-in and right-out to enter and exit the underground parking garage to eliminate the need for crossing traffic on Myrtle. Mr. Gladhill added that a revised traffic study was done at the cost of the developer which found the intersection currently operates at acceptable levels of service and intersection safety is not greatly negatively impacted by this addition. Regarding right-in, right-out, the City would love to have that hard channeled and signed, but public safety vehicles must be allowed to come down the hill and turn left directly into the parking garage. Traffic flow is a Planning Commission issue. Motion by Acting Chair Lepage, seconded by Commissioner Bates, to approve the parking plan for Myrtle Street Apartments at 107 3rd St S as presented, with the points for further review that have been discussed. All in favor. Downtown Parking Commission Meeting August 18, 2022 Page 4 of 5 Consider Removal of Parking Stalls for Crosswalk Safety Improvements (MnDOT Request) Mr. Gladhill stated that the Minnesota Department of Transportation (MnDOT) has requested comment on a potential demonstration project for crosswalk improvements in two locations of Main Street (State Trunk Highway #95) near the Staples Mill building and near the Zephyr Theatre. While the project eliminates 14 public parking spaces, staff believes pedestrian safety is a broader priority because it would achieve improved sight lines for pedestrians, a center pedestrian refuge island, and traffic calming/reduced speeds. This project would be temporary, but if the demonstration is successful, more permanent concrete and curbing could be installed a later date. Staff recommends that the Commission recommend that the City Council approve MnDOT’s request. Councilmember Junker remarked that Terra Springs residents are pleased that pedestrian safety improvements are being considered. Commissioner Lentz asked how MnDOT will measure the project impact, and Mr. Gladhill replied there will probably be a qualitative/quantitative survey, and before and after metrics can be analyzed. Commissioner Bates voiced support for the project. He suggested moving the crossing to line up where many people come down the steps from Pioneer Park, which might lose fewer parking spaces. Mr. Gladhill said he will explore that possibility with MnDOT and the City’s Traffic Safety Committee. Motion by Acting Chairman Lepage, seconded by Commissioner Lentz, to recommend that the City Council approve the removal of parking stalls for crosswalk safety improvements as requested by MnDOT. All in favor. DISCUSSION Parking Lot North of Zephyr Theatre Mr. Gladhill informed the Commission that short term improvements are taking place in the City- owned parking lot north of the Zephyr Theatre, part of which is in the MnDOT right-of-way. Staff is also working on the 3-phased design for Lumberjack Landing and cleaning up property lines in this area. A future discussion will take place regarding whether that parking lot will become part of Lumberjack Landing or part of the downtown parking district. Parking South of St. Croix Boat and Packet Mr. Gladhill responded to a Commissioner request stating there is no record of a lease or formal approval for St. Croix Boat and Packet to use the area for overflow parking but he will confirm that further and offer to formalize the use if they want, noting there are archaeological ruins in the vicinity. Acting Chair Lepage commented it is not a parking area, so it’s interesting to bring it to the DTPC, but there is a need for a firm decision about what to do with that piece of land. Reserved Parking for Rivertown Commons in Parking Ramp Mr. Gladhill informed the Commission of enforcement issues with the parking ramp stalls that are allocated as a group to Rivertown Commons. Some of the residents are taking it on themselves to reserve specific stalls for their use, especially some of the ADA accessible stalls. The City expects Rivertown Commons to enforce their ADA stalls and handle this parking. Update on Peer Community Research and Financial Pro-Forma Mr. Gladhill reported that at the DTPC’s direction, staff discussed Passport Parking with the City of Hudson and they love Passport. The City of Stillwater just approved a contract with Passport and will be replacing the credit card kiosks and AirGarage in the ramp with Passport and the mobile phone payment option now. The City has not purchased the enforcement module as staff is exploring broader software for an integrated system for all actions in the City. Downtown Parking Commission Meeting August 18, 2022 Page 5 of 5 Acting Chair Lepage said one topic that keeps coming up is peak versus off peak parking fees. Stillwater is busy all year round and it doesn’t make sense to modify fee structure based on weather. Mr. Gladhill replied more data will be brought to the next meeting so the DTPC can make a recommendation. Acting Chair Lepage encouraged staff to start thinking about a single communication notice explaining changes to Stillwater’s parking program. Commissioner Bates asked if Passport will be used for on-street parking, and Mr. Gladhill replied if the City Council and DTPC approve extending pay parking, Passport may be used. The City is also purchasing a license plate reader to enforce the three hour on-street parking provision. Commissioner Bates said he would like data on what would be the difference in the revenue stream if it cost money to park on the street downtown. Mr. Gladhill said public perception is, “you’re covering the cost, why would you charge more?” But considering the need for a second parking ramp, inflation, and so on, the City is not covering its costs so yes, the expense side needs to be considered as well. Commissioner Lentz commented that turnover of on-street spaces is also a consideration. Update on Commission Vacancies Mr. Gladhill stated there are two vacancies and one application was received. The City Clerk will help schedule interviews and hopefully in September there will be a new Commissioner. FYI/STAFF UPDATES There were no staff updates. COMMISSION REQUESTS Councilmember Junker asked for an update on the dumpster at the Farm Store. Mr. Gladhill replied staff was not able to contact the property owner. He summarized that tenants of the building at 401 Main St S are asking for more convenient trash receptacles but have nowhere to put them. The Council OK’d the use of two parking stalls on Nelson Street for a temporary trash enclosure. In the future, a sidewalk will be added along the building so the configuration will change. There were no other Commission requests. ADJOURNMENT Acting Chair Lepage adjourned the meeting at 10:22 a.m. Chris Lepage, Acting Chair ATTEST: ________________ Tim Gladhill, Community Development Director DATE: October 20, 2022 TO: Honorable Chair and Commissioners FROM: Ben Gutknecht, Assistant City Planner SUBJECT: Stillwater Lift Bridge Tender Parking BACKGROUND While the Stillwater Lift Bridge has been successfully converted from an open roadway to a regional trail system, it continues to have regular lift schedules, set by the U.S. Coast Guard. These schedules are typically in effect from May 15th to October 15th. MnDOT may also operate the lift bridge before or after these dates if weather and resources permit. During these times, the lift bridge will be staffed full time from 8:00 a.m. to midnight daily with approximately two different bridge tenders. As part of the lift bridge conversion project, the City of Stillwater agreed to designate two parking stalls for use by bridge tenders with the goal to ensure accessible parking in close proximity to the lift bridge for the bridge tenders. Recently it has come to the City’s attention that no formal agreement has been made to meet such goals. At the request of the Minnesota Department of Transportation, City Staff developed the following solution to ensure two designated parking stalls were made available for the bridge tenders. Going forward, the City would adopt a resolution designating the two spaces in Parking Lot 2 as permit parking only and issue permits to the bridge tenders . These spaces are already marked, just not memorialized in a formal agreement. The designated area would be marked with updated signs establishing it unlawful for any vehicles other than the permit holder (the bridge tenders) to park in the designated permit spots (per Police Department Request). This option is made possible due to City Code Section 51-2 subd.7, which allows the City Council, by resolution, to designate areas within any city- owned parking lot as a permit parking area and establish the number of permits and fee for the permit. This option allows the City to meet the request and agreement with the Minne sota Department of Transportation while being minimally invasive to existing code and infrastructure. RECOMMENDATION The Downtown Parking Commission recommends the City Council adopt the resolution establishing limited parking permits for the Stillwater lift bridge tenders in parking lot 3. ACTION REQUESTED Motion to recommend adopting the resolution establishing bridge tender parking permits for parking Lot 3. 1 City of Stillwater Washington County, Minnesota RESOLUTION 2022- THE CREATION OF PARKING PERMITS FOR THE DESIGNATION OF TWO RESERVED PARKING SPOTS FOR THE STILLWATER LIFT BRIDGE TENDER PARKING IN PARKING LOT 2 WHEREAS, the City of Stillwater agreed to dedicate guaranteed parking to the Stillwater Lift Bridge Tenders upon completion of the lift bridge conversion project; and WHEREAS, City Code Section 31-2 subd.7 allows the City Council, by resolution, to designate areas within any city-owned parking lot as a permit parking area and establish the number of permits and fees ; and WHEREAS, City Staff conclude that the creation of two dedicated parking permits for City Parking Lot 2 with the installation of two signs will successfully accommodate the parking needs for the lift bridge Bridge Tenders; and WHEREAS, the Downtown Parking Commission reviewed and recommended approval of the proposed parking permit creation on October 20, 2022; and WHEREAS, the City Council supported the Downtown’s Parking Commission recommendation; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. Two parking permits shall be created solely for the Stillwater Lift Bridge Tenders. 2. Two parking spots shall be memorialized through signage as Bridge Tender Parking within City Parking Lot 2 Approved this ____________day of __________________, 2022. Ted Kozlowski, Mayor ATTEST: 2 Beth Wolf, City Clerk A-1 EXHIBIT A Legal Description DATE: October 20, 2022 TO: Honorable Chair and Downtown Parking Commissioners FROM: Tim Gladhill, Community Development Director SUBJECT: Contractor Parking for The Miller (200 Chestnut) BACKGROUND The City has received a number of concerns about Contractors for The Miller Apartments (200 Chestnut) using Lot 15 (and other parking areas) for longer periods of time, reducing the amount of available parking for Downtown Customers. The project itself already eliminated approximately twenty (20) stalls around the perimeter of the project site. In addition, the City’s Chestnut Street Plaza Project eliminated an additional approximately ten (10) spaces on Chestnut Street west of Main Street. Now that wall sections are being constructed on the project, the number of Contractors on the project will steadily increase. Staff recommends that Contractors be required park in the Parking Ramp. Staff will be ready to discuss any fees associated with this request. Note – the project is already required to pay $780,000 into the Downtown Parking District for future expansion needs through a Tax Increment Finance (TIF) note paid over fifteen (15) years. ACTION REQUESTED Motion to recommend that the City Council direct The Miller Apartments to require Contractor Parking in the Parking Ramp. DATE: October 20, 2022 TO: Honorable Chair and Downtown Parking Commissioners FROM: Tim Gladhill, Community Development Director SUBJECT: Downtown Parking District Customer Experience Improvements and 2023 Rates and Charges Recommendations BACKGROUND Earlier this year, the City Council approved a proposal from Passport Services to introduce a mobile phone payment option for Lots 1 and 2 as well as replace the existing mobile phone app in the Parking Ramp. Staff would recommend that, despite payments being completed primarily from the new mobile phone app, there is still a need for a credit card kiosk for those with out access to a mobile phone (especially of the ‘smart phone’ variety able to run software applications). The lack of a traditional credit card kiosk is probably the top complaint about the system currently in the Parking Ramp. Additionally, the existing machines in Lots 1 and 2 are provided by two (2) separate vendors and have exceeded their expected life and in need of replacement. Finally, replacement of these machines also allows integration with the upcoming Passport Mobile Payment Application, based on License Plate Integration. Total Cost for three (3) machines is $26,700.00 (plus annual software/maintenance agreements). There is an adequate fund balance in the parking district accounts. ACTION REQUESTED Motion to recommend that the City Council approve the proposal from Total Parking Solutions to replace the existing credit card kiosks in Lots 1 and 2 and add a credit card kiosk to the Parking Ramp. City of Stillwater, MN Parking Equipment Proposal July 6th, 2022 Equipment 3 Cale CWT S4 Plus Card ONLY Touchscreen Terminals $ 26,700.00 Cabinet stainless steel construction - black, solar powered, 12V 80-amp battery, includes card reader, fully programmable 9” anti-glare touch screen display, vandal resistant Lexan protected, 4G modem and antennae, one roll receipt paper, instruction graphics, installation hardware, one year warranty on parts, shipping F.O.B. City of Stillwater, MN. Terminal programming and activation Included Total Equipment and installation $ 26,700.00 Cale “WebOffice” Central Management System Provides cellular communication for: • real time credit card payment processing, PCI compliant • alarms and warnings sent via SMS text or e-mail to owner and/or service technician • remote access to maintenance, statistical and financial reporting (built-in report generator can export data as Excel or PDF files) • remote enforcement via web-enabled device (i.e., Iphone, Droid, Ipad, laptop) • Pay by phone/app, LPR and enforcement related integration $ 80.00 per terminal per month, $ 960.00 per terminal annually TERMS AND CONDITIONS Delivery typically 10 to 12 weeks after order F.O.B. job site Payment Terms 50% billable upon placement of order, balance due upon completion of installation Notes Does not include any necessary concrete work Proposed by: Total Parking Solutions, Inc. Jesse Zawacki Account Specialist Accepted by: ______________________________________ Date ______________________________________ Title Technical Specifications KEY HIGHLIGHTS COLOR TOUCH SCREEN STAINLESS STEEL - CORROSION RESISTANT MODULAR DESIGN GENERAL DESIGN MATERIAL 304 stainless steel; Powder coated with anti-graffiti design SIZE (HxWxD) 61.22” x 16.42” x 15.35” WEIGHT 229 pounds TEMP/HUMIDITY 0 ºF to 140 ºF (-31 ºF with main heater)/ Up to 97% humidity COLOR Standard - Black (Custom colors and wraps also available) COMPLIANCE EN 12414, CE, FCC, ISO 9001, ISO USER INTERFACE LIGHTING Front face lighting option available DISPLAY OPTIONS • 9” Color Touch Screen LANGUAGE Multiple languages supported CAPABILITIES • Multiple parking enforcement types (ex: pay by plate, space, and pay and display) • Other non-parking related options PAYMENT OPTIONS COIN PAYMENT • Up to 16 coins/tokens, three switch controlled, reprogrammable • Mechanical coin slot shutter with inductive loop BANK NOTE PAYMENT 4-way note insertion; single bill escrow CARD PAYMENT Magnetic stripe, EVM chip card, and contactless card acceptance OTHER Cashless configuration available COLLECTION • Electronic lock option • Coin canister capacity: 2,600 quarters • Bill stacker capacity options: 500 or 1,000 notes POWER SUPPLY • Battery (12 V DC) • Solar (12 V, 13.6 W) • Mains (230 V/115 V AC) SECURITY • 4 point locking system • Cash vault: 0.24” hardened steel, drilling protected locking latches TICKET • Thermo-electric printer, graphics supported, landscape or portrait. • Paper Roll: 2.95” - 5.90” Length, 2.24” Width; 3,000 per roll for 4” tickets COMMUNICATIONS GPRS, 4G LTE Cellular Modem REMOTE MANAGEMENT Connected to Flowbird back-office suite; rates are remotely configurable © 2018 FLOWBIRD GROUP. ALL RIGHTS RESERVED. 0001-01. DUE TO CONTINUAL PRODUCT DEVELOPMENT, SPECIFICATIONS ARE SUBJECT TO CHANGE WITHOUT NOTICE. DATE: October 20, 2022 TO: Honorable Chair and Downtown Parking Commissioners FROM: Tim Gladhill, Community Development Director SUBJECT: Downtown Parking District Customer Experience Improvements and 2023 Rates and Charges Recommendations BACKGROUND Nothing in this report should be interpreted as an official City Recommendation. The intent of this report is to simply address multiple ideas suggested to the City over the past several years and seek direction from the Downtown Parking Commission on any desired policy direction. It is possible that the outcome of this discussion is No Changes to the Downtown Parking District Rates and Charges. As the Commission may recall, the City completed a study of the Downtown Parking District in 2019. Said study led to the formation of the Downtown Parking Commission’s Work Plan (1-3 Year Work Plan). Additionally, the City Council created a Business Visit Program, in which the City proactively reaches out to local businesses to discuss ways the City can improve t he climate for local businesses. Blending the two initiatives above, Staff believes that there is support for the following enhancements to the Downtown Parking District. These are potential uses of parking revenue, not a guarantee. 1. Address increasing gap of deferred maintenance and financial depreciation needs of existing infrastructure 2. Expansion to address Peak Demand Periods a. Primary Strategy = Parking Ramp No. 2 on Lot 14 and/or 15 3. Improve the Customer Experience (generally; ranging from finding available parking to payment to cleanliness of system to safety of patrons) 4. Improve compliance with Time Limited Parking Zones (especially 3 Hour and 4 Hour Time Limit Zones) a. Encourage more turnover and availability in prime parking spaces b. Added Enforcement Staff/Parking Ambassadors 5. Improve Cleanliness of Parking Lots, Parking Ramps and connecting infrastructure a. Additional Public Works and Facilities Maintenance Resources 6. Improved safety for Parking District Users a. Additional Public Safety Resources 7. Eliminate the Business Mitigation Permit for New Business in Existing Spaces (customer/stakeholder experience) a. Also reduce burden on administrative and financial staff to administer 8. Improve mechanism to fund expansion for New Construction 9. Improve wayfinding signage 10. Improve safe and accessible parking for Downtown Employees 11. Improve Loading Zones for Deliveries earlier in day 12. Weekend Circulator to less accessible parking areas? (longer-term, lower-priority idea) RATES AND CHARGES SCENARIOS Scenario A – No Changes Rate Scenario A would be to retain our existing Rates and Charges. Only Lots 1 and 2 along with the Parking Ramp would be Paid Zones. Lot 1 would be $5/12 hours during On Peak only. Lot 2 would be $3/12 hours during On Peak only. The Parking Ramp would be $5/24 hours during On Peak period and $3/24 hour during the Off Peak period. Under Rate Scenario A, the City would not be able to fund the above initiatives at the beginning of this report. Scenario B – Expanded Paid Zone/No Off Peak/15 Minute Payment Increments Rate Scenario B would amend the existing Rates and Charges as follows. • Stalls paid in 15 minute (or 30 minute or 60 minute) increments rather than larger blocks of time o Allows for shorter stays for drop offs/pick ups in premium/higher-demand zones • Retains a number of free parking zones on west side of Main Street • Removes Off Peak Season Rates (same rates year round) o Stillwater has become a year-round destination • Expands Paid Zone to include Lots 1-12 (along Saint Croix River, east of Main Street) as well as On Street Parking on Main Street The above changes would be a fundamental shift in the approach to Downtown Parking Revenues and Customer Experience. This shift would also likely have an impact on parking behavior, especially parkers adjusting their approach in attempt to find the Free Parking Zones. Due to the unknown revenue impacts of this fundamental shift, Staff has approached future revenue forecasts in a fairly conservative approach. With that in mind, Staff would expect that this scenario would result in a net increase in annual parking revenue in a range of $300,000 to $1,300,000. Staff will be prepared to give a more detailed analysis on assumptions that were used as inputs for this revenue forecast at the meeting. Before Staff spends significant time on a more detailed financial analysis, Staff desires policy direction on this scenario before moving forward. Scenario C – Variations of Scenario B as directed by the Downtown Parking Commission Staff has built a working financial model that can be used to explore other scenarios as directed by the Downtown Parking Commission. ACTION REQUESTED Motion to recommend that the City Council adopt the 2023 Downtown Parking District Rates and Charges based on Scenario ___. -or- Motion to recommend that the City initiate a public engagement strategy to gather feedback before making recommendations on adjustments to the Downtown Parking District Rates and Charges.