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Home My WebLink About2022-10-18 CC MINStliNvater The Birthplace of Minnesota 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us CITY COUNCIL MEETING MINUTES October 18, 2022 REGULAR MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order at 7:00 p.m. Present: Mayor Kozlowski, Councilmembers Collins, Junker, Odebrecht, Polehna Absent: None Staff present: City Administrator Kohlmann City Attorney Land City Clerk Wolf Community Development Director Gladhill Finance Director Provos Fire Chief Glaser Police Captain Meredith Public Works Director Sanders Assistant City Engineer Abdullah PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. RECOGNITIONS OR PRESENTATIONS Certificate of Appreciation for Friends of Lily Lake Councilmember Collins and Mayor Kozlowski recognized Friends of Lily Lake for working in coordination with many groups to improve the water quality of Lily Lake and help remove Lily Lake from the Minnesota impaired waters list. Certificate of Appreciation for Stillwater Lions Club Councilmember Polehna and Mayor Kozlowski recognized Stillwater Lions Club for their donation to refurbish the flag pole in Lowell Park. Council Service Award for Commissioner Tom Weidner{Parks and Recreation Commission) Mayor Kozlowski recognized Tom Weidner for 11/2 years of service on the Parks and Recreation Commission. Stillwater's 179th Birthday, Heritage Preservation Commission Annual Report and Awards Heritage Preservation Commission (HPC) Chair Matt Thueson and Vice -Chair Fitzie Heimdahl gave an update of preservation activities and presented annual HPC awards to: River Siren Brewing, Isaac Staples Mill, Brick + Linen, Vick residence, Sauntry Mansion, Collier residence, Washington County Heritage Center, and Ron Brenner Architects. City Council Meeting October 18, 2022 OPEN FORUM Louise Hansen, Rivertown Commons resident, thanked the Council and staff for their hard work and commended all who worked on Harvest Fest. STAFF REPORTS Public Works Director Sanders reported that a 72nd Street Project survey is online and an info meeting is set for October 27. He updated the Council on the Chestnut Street Project. Police Captain Meredith stated Harvest Fest went well, officers continue to direct pedestrians at the Chestnut crossing, and extra officers will be downtown for the October 29 Pub Crawl. Fire Chief Glaser reported on Fire Prevention Week events. The organizational review is in process and the report will be presented November 1. He will attend the Fire Chief Conference in Duluth. Finance Director Provos reported there is little financial benefit to residents of extending assessments to a 20 year term. Mayor Kozlowski will explain this to the residents who may be interested. Community Development Director Gladhill updated the Council on the 200 Chestnut project now known as The Miller. He added that the Community Development department is doing a customer survey. City Clerk Wolf stated election head judges and staff attended de-escalation training. Sustainable Stillwater requested a donation of items for a fundraiser. Motion by Mayor Kozlowski, seconded by Councilmember Odebrecht, to approve the donation of a donation of items valued at $290 to Sustainable Stillwater. All in favor. City Administrator Kohlmann reported the Fire Department organizational study will be presented to the City Council November 1 and the Police Department study and budget staffing recommendations will be presented November 15. Enterprise budget requests are coming up. BakerTilly is working on the financial plan. The report on Alternative Revenue applications will be out tomorrow. CONSENT AGENDA October 4, 2022 Regular and Recessed Meeting Minutes Payment of Bills Central Commons Development Project Agreements - Resolution 2022-137 Credit/Purchasing Card Policy & Procedures Cybersecurity Contract Gambling Premise Permit for Stillwater Area Hockey Association at River Siren Brewing Company - Resolution 2022-139 Main Street Stairs Sanitary Sewer Lining Project Agreement Parks and Recreation Commission Appointment Rutherford Lift Station Pump Purchase St. Croix Boat & Packet Railroad Lease Renewal - Resolution 2022-138 Survey Agreement for the 2023 Street Improvement Project Page 2 of 5 City Council Meeting October 18, 2022 U.S. Bench Corporation Bench License Motion by Councilmember Junker, seconded by Councilmember Polehna, to adopt the Consent Agenda. All in favor. PUBLIC HEARINGS To consider street and utility improvements on CSAH 5 (Owens St) from Olive to Sycamore Assistant City Engineer Abdullah reviewed the CSAH 5 Street Improvement Project Phase 2, which is being led by Washington County to improve County Road 5 (Olive and Owens Streets) from Pine Tree Trail to Sycamore. Work will consist of a mill and overlay the entire length and new curbs and sidewalks on Owens Street from Olive to Sycamore Street. Owens will be narrowed. The overall project cost is estimated to be $4,040,856 primarily funded by the County; the City is responsible for 50% of the new sidewalk, 50% of new curb and gutter, 100% of the sanitary manhole replacements and a prorated share on erosion control, striping and mobilization items. The total cost to the City is $485,923. Financing for the project would come from three sources: per -unit assessments, Municipal State Aid Funds and the Stillwater Water Department. It is proposed that costs associated with the curb and sidewalk improvement be assessed to affected property owners. This amounts to $269,186. Staff recommends that the Council hold the public hearing and pass a resolution ordering the improvement and directing the engineer to prepare plans and specifications. Mayor Kozlowski opened the public hearing. Rob SanCartier, 216 Owens Street South, showed a map with a suggested traffic plan, including converting some streets to one way, and a petition signed by residents. He has lived on Owens for many years and believes a traffic plan is needed because the City keeps allowing development projects, impacting traffic because of all the new construction. Public Works Director Sanders responded that Myrtle and Olive are County roads, so the County would have to partner in traffic changes. Staff can bring the ideas up to the County for input, and will report back to the Council and Mr. SanCartier. Mayor Kozlowski and Councilmember Polehna acknowledged that Owens and Myrtle, and Owens and Olive are bad intersections. A resident who lives at Myrtle and Owens Streets (no name given), urged that something must be done to improve how the intersection operates beyond a four way stop. The City needs to seriously think about all those intersections - Greeley/Olive/Myrtle/Owens. Jina Terry, 206 Owens Street, via Zoom, voiced concern about her $1,500 assessment because she knows someone else who lives on a County road who has not had to pay assessments. She also is concerned that narrowing the street may limit parking. Mr. Abdullah answered the County is not assessing the City for Olive, but on Owens the County is asking the City for a cost share, which is why Owens homeowners are being assessed. Mr. Sanders added that some parking will be eliminated around McKusick Road, but for the most part, where it is being narrowed it still allows for parking on both sides of the street. The purpose of the project is pedestrian safety and a wider sidewalk and boulevard space rather than having the sidewalk right next to the road. Mayor Kozlowski closed the public hearing. Page 3 of 5 City Council Meeting October 18, 2022 Councilmember Junker stated he would like to make sure the right turn lane on northbound Owens onto Myrtle will remain, and Mayor Kozlowski stated he also wants to make sure all the pedestrian crossings around Len's will be considered. Motion by Councilmember Polehna, seconded by Councilmember Odebrecht, to adopt Resolution 2022-140, Ordering Improvement and Preparation of Plans & Specifications for the CSAH 5 Street Improvement Project Phase 2 (Project 2019-09). All in favor. UNFINISHED BUSINESS There was no unfinished business. NEW BUSINESS City Wide Space Needs Study Contract City Administrator Kohlmann stated that two proposals were received and staff recommends the Council accept the proposal from Kraus Anderson for $86,933 plus an estimated $1,000 of reimbursables. Once the facility study is complete, the cost estimates will be plugged into the long-range financial plan. Motion by Councilmember Collins, seconded by Councilmember Junker, to accept the proposal from Kraus Anderson. All in favor. Terra Springs Trail and Access Agreements Public Works Director Sanders explained that it was discovered that a trail that was constructed around the perimeter of the Terra Springs condos was never dedicated to the City as intended, leaving a question of ownership and responsibility for the trail and access for maintenance of the City -owned wall. City staff and members of Terra Springs discussed options and agreed that ownership of the trail would be Terra Springs. Terra Springs would need to dedicate access easements for wall maintenance to the City, and would pay the City Park and Trail Dedication fees that were required at the time of development, less the balance of a trail fund that was deposited to the City by the developer. Wall access agreements and sidewalk agreements have been prepared, and staff recommends that the Council approve the wall and sidewalk agreements and accept the Park and Trail Dedication fee in the amount of $220,124. Councilmember Junker stated back in 2000, the wall was not intended to become part of the development. Additionally, the development paid about $127,000 to rebuild the trail. City Attorney Land thanked the homeowner associations for their good cooperation. Motion by Councilmember Junker, seconded by Councilmember Polehna, to approve the trail and access agreements. All in favor. COUNCIL REQUEST ITEMS There were no Council request items. Page 4 of 5 City Council Meeting October 18, 2022 ADJOURNMENT Motion by Councilmember Odebrecht, seconded by Councilmember Collins, to adjourn. All in favor. The meeting was adjourned at 8:50 p.m. Ted`Eozlowski,"N ayor ATTEST: Beth Wolf, City Cle Resolution 2022-137, A Resolution Terminating and Cancelling the Original Development Agreement, Tax Abatement Agreement and Assessment Agreement with Central Commons, LLC and Approving a New Development Agreement, Tax Abatement Agreement and Assessment Agreement with Central Commons, LLC Resolution 2022-138, Approve Increase to Railroad Lease Payment Resolution 2022-139, Approving Minnesota Lawful Gambling Premise Permit for Stillwater Area Hockey Association at River Siren Brewing Company Resolution 2022-140, Ordering Improvement and Preparation of Plans & Specifications for the CSAH 5 Street Improvement Project Phase 2 (Project 2019-09) Page 5 of 5