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HomeMy WebLinkAbout2022-11-01 CC Agenda PacketZoom Meeting Participant ID: 245623 — 0 X GOV :1: View StillwaterMN 213 Beth Wolf Steven Knight Stillwater IT Chambers Stillwater IT Chambers SFD_SWCV2 iPa... BJ Jungmann Click to join audio i ^ Join Audio .FD_SWCV2 iPad iOS 15.5.0 4GQL BJ Jungmann ^ Start Video Type here to search Security a $ 0 0 of Participants Share Screen Record Reactions Apps Participants (8) Q Find a participant m Mute All Leave E (Co -host, me, participant ID: 245623) FA Stillwater IT (Host) Steven Knight Stillwater AV 0 al SFD_SWCV2 iPad iOS 15.5.0 4GQL g BJ Jungmann Chambers StillwaterMN 213 Invite 5:44 PM 11/1/2022 Zoom Meeting Participant ID: 245623 Gov Q Recording... 11 • IT1 Join Audio Beth Wolf Stillwater IT Stillwater IT Chambers Chambers •• 5 daft Start Video Security Participants n © n Share Screen of Apps ... More ... View PPM 0 ❑ X Participants (5) (Host, me, participant ID: 245623) ( Stillwater IT (Co -host) r Stillwater AV G D lynnthron g Chambers Invite Mute All to search 0 8:04 PM 11/1/2022     City of Stillwater Washington County, Minnesota RESOLUTION 2022-141 ADOPTING DEFERRED ASSESSMENT FOR 2022 STREET IMPROVEMENT PROJECT (PROJECT 2020-02, LI 433) WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and passed upon all objections to the proposed assessment 2022 Street Improvement Project for the following property. GEOCODE ADDRESS DEFERRED CHARGE 33.030.20.21.0098 1015 Everett St S $12,355.00 NOW THEREFORE BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota that 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the deferred assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. The deferred street assessment would be collected with interest at the annual rate of 4.5% until the sale, transfer or subdivision, or in any way conveyed to another by the fee owner qualified for deferred status, death, loss of homestead status, or Council determines no hardship of the property. 3. The deferred assessment for this property shall be filed with the office of county recorder. Adopted by the Stillwater City Council this 1st day of November, 2022. CITY OF STILLWATER Ted Kozlowski, Mayor Attest: Beth Wolf, City Clerk 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us NOTE: Public can participate in person at City Hall, online at www.zoomgov.com or call 1-646-828-7666 and enter the meeting ID number: 161 843 8759 or watch live on the city website or on local Channel 16. Public comments can be emailed to stillwater@ci.stillwater.mn.us   AGENDA CITY COUNCIL MEETING November 1, 2022 REGULAR MEETING 4:30 P.M. I.CALL TO ORDER II.ROLL CALL III. OTHER BUSINESS 1.Presentation of Fire Department Operations Study 2.St. Croix Valley Rec Center Water Heater Purchase Request IV.STAFF REPORTS 3.Public Works Director 4.Police Chief 5.Fire Chief 6.Finance Director 7.Community Development Director 8.City Clerk 9.City Attorney 10.City Administrator 11.IT Manager 12.Library Director V.RECESS RECESSED MEETING 7:00 P.M. VI.CALL TO ORDER VII.ROLL CALL VIII. PLEDGE OF ALLEGIANCE IX.RECOGNITIONS OR PRESENTATIONS 13. Stillwater Police Reserves Award X. OPEN FORUM – open forum allows the public to address Council on subjects which are not a part of the meeting. Council may take action, reply or give direction to staff. Please limit your comments to 5 minutes or less. XI.CONSENT AGENDA – these items are considered routine and will be enacted by one motion with no discussion. Anyone may request an item to be removed from the consent agenda and considered separately. 14. October 18, 2022 Regular Meeting Minutes 15. Payment of Bills 16.Dakota County Technical College Defensive Driving Training Contract 17.Deferred Assessment for 2022 Street Project – Resolution XII.PUBLIC HEARINGS – when addressing Council please limit your comments to 10 minutes or less. 18. Case 2022-60 to consider a New Home Design Permit and an appeal to the HPC decision of denial of the new home. Property located at 109 Martha St N Page 2 of 2 City Council Meeting Agenda November 1, 2022 XIII. UNFINISHED BUSINESS XIV. NEW BUSINESS – None XV. COUNCIL REQUEST ITEMS XVI. CLOSED SESSION 19. Pursuant to Minnesota Statute regarding Meetings Having Data Classified as Not Public (Minnesota Statute 13D.05, Subd. 3) on City Administrator’s Annual Review XVII. ADJOURNMENT Page 1 CITY OF STILLWATER LIST OF BILLS Adam's Pest Control Pest control 170.00 Advance Auto Parts Supplies 586.09 Advanced Sportswear 150th Shirts 1,165.50 Amdahl Locksmith Inc Chris Locksmith work 365.92 AMI Consulting Engineers PA Riverbank Stabilization 1,140.00 Bolton & Menk Inc. 72nd Street Road & Trail 11,555.00 CDW Government Inc. Computer equipment 4,536.82 Century Fence Company Liberty Tennis 11,250.00 City of St. Paul Asphalt 669.30 CivicPlus Municode admin support fee 350.00 Cole Papers Dispenser 82.36 Computer Integration Technologies IS developer 92.50 Core & Main Repair supplies 223.59 Dell Marketing L.P. Computer equipment 13,259.45 Eagle Engraving Uniform supplies - Julien 28.75 ECM Publishers Publications 47.50 Flexible Pipe Tool Co. Bulldog nozzle 331.65 Fury Motors Equipment repair supplies 3.44 Golden Expert Services Janitor Service 4,000.00 Gonyea Homes Escrow Refund 15,800.00 Goodyear Commercial Tire Fuelmax 2,375.96 Grainger Cordless screwdriver kit 270.32 Guidance Homes Inc Grading Escrow Refund 9,000.00 Hawkins Inc Chlorine cylinders 130.00 Heritage Printing Inc. Correction notice 3,969.77 Ice Sports Industry Skater Membership 12.00 Jaytech Inc Water treatment 971.95 Kath Companies Eng oil 1,058.00 Less Lethal Training projectiles 329.00 Lindstrom Solar LLC Solar Energy 7,546.82 Lisa's Photography 150th Anniversary Ball Portrait Gallery 700.00 Loffler Companies Email migration 2,554.65 Mansfield Oil Company Fuel tanks 6,719.96 Menards Supplies 838.26 Miller Excavating Asphalt 33.00 Municipal Emergency Services Range foam tube 331.48 Nagell Appraisal 2022 Street Imp - 1616 Olive St W 1,200.00 Nardini Fire Equipment Inspection 573.25 National Reprographics LLC Records retention 392.70 Norcutt Homes Inc Grading Escrow Refund 1,500.00 Office Depot Supplies 89.66 O'Neill Electric Dome lights 457.54 Otis Elevator Company Elevator contract 2,997.00 Quill Corporation Office supplies 425.44 Regents of the U of M Disease analysis 80.00 Page 2 Regions Hospital 2022 Education agreement 1,750.00 Rehn Code Consulting Services Plan Review 1,141.37 Riedell Shoes Inc. Skates 217.72 Ries Farms LLC Yard waste 1,432.56 Safe Fast Inc Asphalt anchors 879.45 Sherwin Williams Paint 798.73 Simplifile LC Filing fee 502.50 St. Croix Boat and Packet Co. 150th Anniversary Ball meals at The Grand 1,472.00 St. Croix Scuba Dry suit class 350.00 Stillwater Motor Company Tire replacement 678.80 Summit Companies Sprinkler work 548.00 Sunram Construction Riverbank stabilization 157,758.47 T.A. Schifsky and Sons Aggregate 3,748.08 Taft Stettinius & Hollister LLP Curve Crest Project 9,500.00 Tri-State Bobcat Equipment repair supplies 99.46 Twin Cities Dots & Pop Treats for concessions 691.20 Uline Inc Supplies 746.18 US Bank Paying agent fees 1,850.00 Wasche Commercial Finishes Teddy Bear Pk Struct '22 Project 7,230.00 Washington Conservation Distr Shared Educator 716.31 Washington County Public Works CSAH 15 & TH 36 Interchange 229,527.48 White Bear Tire & Auto Inc. Tires 617.28 WSB & Associates Inc. SWAMP Subscription 2,900.00 LIBRARY Allstar Construction Roof Upgrade 194,000.00 Amazon Business Face Masks 29.69 Blackstone Publishing Materials 351.18 Brodart Co Materials 6,937.49 Carpenter St. Croix Valley Nature Center Programs 173.76 Clay Squared to Infinity Programs 200.00 Grainger Toilet Parts 305.34 HavTek Structural Consulting Roof Upgrade 4,500.00 Library Ideas LLC Materials 48.95 Midwest Tape Materials 46.59 Nilfisk Inc Janitorial Supplies 49.46 Office of MN IT Services Phone - September 148.35 Per Mar Security Services Security Service Call 200.00 Page 3 ADDENDUM BHE Renewables Solar Energy 6,290.08 Devolutions Subscriptions 2,186.96 DVS Renewal Vehicle license 38.50 ECM Publishers Publication 28.50 Pioneer Press Publication 28.67 Red Cedar Consulting Professional Services 2,182.50 Xcel Energy Energy 54,647.02 TOTAL 807,763.26 Adopted by the Stillwater City Council this 1st day of November, 2022 Mayor Ted Kozlowski DATE: November 1, 2022 TO: Honorable Mayor and City Councilmembers FROM: Chad Rogness, Public Works Assistant Superintendent SUBJECT: Approving Dakota County Technical College Customized Training Income Contract for Defense Snow Plow Driving course BACKGROUND Every year, the City of Stillwater Public Works Department sends four employees to a course on Defense Driving pertaining to snow plowing that is taught at Dakota County Technical College. The class is an excellent opportunity for newer employees to get hands on experience driving on ice and snow. This class costs $200 for all four employee and the cost of the class would come out of the Streets Department Seminar & Conference Fees budget. RECOMMENDATION Staff recommends that Council approve the Customized Training Income Contract with Dakota County Technical College for the Defensive Snow Plow Driving class. ACTION REQUIRED If Council concurs with the staff recommendation, they should pass a motion approving the Customized Training Income Contract with Dakota County Technical College. REVISED ------each SUlIwater The Birthplace of Minnesota 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us NOTE: Public can participate in person at City Hall, online at www.zoomgov.com or call 1-646-828-7666 and enter the meeting ID number: 161 843 8759 or watch live on the city website or on local Channel 16. Public comments can be emailed to stillwater@ci.stillwater.mn.us AGENDA CITY COUNCIL MEETING November 1, 2022 REGULAR MEETING 4:30 P.M. I. CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 1. Presentation of Fire Department Operations Study 2. St. Croix Valley Rec Center Water Heater Purchase Request IV. STAFF REPORTS 3. Public Works Director 4. Police Chief 5. Fire Chief 6. Finance Director 7. Community Development Director 8. City Clerk 9. City Attorney 10. City Administrator 11. IT Manager 12. Library Director V. RECESS RECESSED MEETING 7:00 P.M. VI. CALL TO ORDER VII. ROLL CALL VIII. PLEDGE OF ALLEGIANCE IX. RECOGNITIONS OR PRESENTATIONS 13. Stillwater Police Reserves Award X. OPEN FORUM — open forum allows the public to address Council on subjects which are not a part of the meeting. Council may take action, reply or give direction to staff. Please limit your comments to 5 minutes or less. XI. CONSENT AGENDA — these items are considered routine and will be enacted by one motion with no discussion. Anyone may request an item to be removed from the consent agenda and considered separately. 14. October 18, 2022 Regular Meeting Minutes 15. Payment of Bills 16. Dakota County Technical College Defensive Driving Training Contract 17. Deferred Assessment for 2022 Street Project — Resolution XII. PUBLIC HEARINGS — when addressing Council please limit your comments to 10 minutes or less. 18. Case 2022-60 to consider a New Home Design Permit and an appeal to the HPC decision of denial of the new home. Property located at 109 Martha St N XIII. UNFINISHED BUSINESS XIV. NEW BUSINESS — None XV. COUNCIL REQUEST ITEMS XVI. CLOSED SESSION 19. Pursuant to Minnesota Statute regarding Meetings Having Data Classified as Not Public (Minnesota Statute 13D.05, Subd. 3) on City Administrator's Annual Review XVII. ADJOURNMENT Page 2of2 City Council Meeting Agenda November 1, 2022 iliwater THE B I R TH P i AC E OF MINNESOTA DATE: November 1st, 2022 TO: Honorable Mayor and City Councilmembers FROM: Joe Kohlmann, City Administrator SUBJECT: Community Risk Assessment and Standards Report BACKGROUND The City engaged Fitch & Associates to conduct a Community Risk Assessment and Standards Report regarding the Fire Department operations. The full report provides information on the following: A) Documentation of Area Characteristics B) Description of Agency Programs and Services C) All Hazard Community Risk Assessment D) Current Deployment, Performance and GPZ Risk Assessment E) Evaluation of Current Deployment and Performance F) Plan for Maintaining and Improving Response Capabilities G) Overall Evaluation and Recommendations Due to the comprehensive nature and length of the report, it has been sent under separate cover and the attached PowerPoint presentation highlighting the key findings of the report will be presented. BJ Jungmann will be in attendance to present and Steve Knight is anticipated to attend virtually. ACTION REQUESTED Review, discuss and ask questions. Attachments PowerPoint summary of the Community Risk Assessment and Standards Report. Stillwater Fire Department City Council Presentation November 1, 2022 Agenda A • ;• 2 re Review Data Review Staff Survey Review Recommendations Incident Types • EMS • Fire • Hazmat • Rescue Unknown Response Volume/Busy Time Program EMS Fire Hazmat Rescue Total Number of Calls' Number of Responses2 Average Responses per Call Total Busy Hours Responses with Time Data3 Average Busy Minutes per Response Average Calls per Day Average Responses per Day 1,753 2,119 1.2 600.3 2,119 17.0 4.8 5.8 152 315 2.1 187.9 315 35.8 0.4 0.9 32 46 1.4 32.1 46 41.9 0.1 0.1 11 14 1.3 5.3 14 22.5 <0.1 <0.1 1,948 2,494 1.3 825.6 2,494 19.9 5.3 6.8 Month of Year Average Number of Calls per Day • EMS ■ Fire ■ Other 5.5 5.6 5.2 5.0 5.8 6.1 7.5 7.5 7.7 5.9 6.2 7.0 January February March April May June July August September October November December Month Day of Week Average Number of Calls per Day ■ EMS ■ Fire ■ Other 5.7 Sunday —GU Monday 6.5 5.9 6.6 6.3 6.2 Tuesday Wednesday Thursday Friday Saturday Day of Week Hour of Day Average Number of Calls per Day 0.5 0.4 0.3 0.2 • EMS • Fire • Other 0.16 0.16 0.12 0.11 0.10 0.1 • 0.0 0.34 0.34 0.22 i 0.36 0.41 0.39 0.36 0.35 0.36 0.31 0.30 . 0.26 . 0.26 0.25 - 0.23 _ 0.23 . .1 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Hour of Day Average Response Time Program EMS Fire Hazmat Rescue Total Dispatch Time Turnout Time Travel Time Response Time (Minutes) (Minutes) (Minutes) (Minutes) 1.3 1.8 4.5 7.6 Sample Size' 1,297 0.5 2.3 5.4 8.2 115 0.4 2.2 5.6 8.2 28 0.4 1.7 5.6 7.8 10 1.3 1.8 4.6 7.7 1,450 90th Percentile Response Time Program EMS Fire Hazmat Rescue Total Dispatch Time Turnout Time Travel Time Response Time (Minutes) (Minutes) (Minutes) (Minutes) Sample Size' 2.1 2.8 7.6 11.2 1,297 1.2 3.9 10.1 12.3 115 0.9 3.0 8.6 11.8 28 0.9 3.3 9.8 11.6 10 2.1 2.9 7.9 11.3 1,450 Ambulance Response Time i Metric Average 90th Percentile Dispatch Time Turnou Travel Time Response Time (Minutes) (Minutes) (Minutes) (Minutes) 0.7 0.7 4.9 6.4 Sample Size' 1,742 1.3 1.6 9.4 10.7 1,742 Response Times —Average Fire - 7.7 Minutes Dispatch Processing rnout Time Dispatch Processing Travel Time Turnout Time EMS 6.5 Minutes + Wash. Co. Dispatch Transition Travel Time Response Times — 90th Percentile Fire — 11.3 Minutes Dispatch Processing rnout Time Dispatch Processing .ffir Travel Time Turnout Time EMS 10.7 Minutes + Wash. Co. Dispatch Transition Travel Time Overlapped Calls Overlapped Calls Total Calls Percentage of Overlapped Calls 2,220 10.0 Overlapped Calls Number of Overlapped Calls 14 13 12 11 10 9 8 7 6 5 4 3 2 1 0 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 00 01 02 03 04 05 06 07 08 09 10 11 12 Hour of Day 13 14 15 16 17 18 19 20 21 22 23 Inspections - 2021 Fire Prevention Tasks • 1-13 sC 15 1'd pe -233 • CothtUI'Ln - 295 - Plan R'?. ' w - 73 • Peimibit2died- 73 Paid On Call Response - Month 8.0 7.0 6.0 5.0 4.0 3.0 2.0 1.0 0.0 c Z C POC Response by Month , � , 2c Nit V-.}qo`o o 0 D �2019 ..2020 tiP 2021 Paid On Call Response - Day 4.0 3.5 3.0 2.5 2.0 1.5 1.0 0.5 0.0 POC Response by Day Sunday Monday Tuesday Wednesday Thursday Friday Saturday ,2019 2020 .2021 Paid On Call Response - Hour 4.0 3.5 3.0 2.5 2.0 1.5 1.0 0.5 0.0 POC Response by Hour 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 2 3 ,2019 2020 .2021 GIS This Photo by Unknown Author is licensed under CC BY Urban/Rural SFD Urban -Rural Urban MN Rural SFD Stations SFD Fire District Heat Map Stillwater FD HEAT MAP - ALL 5FD HEAT ALL IIMMI! 167 9-Minute Travel Time Rank Station 11 Station capture Total Capture Percent Capture 1 Stillwater Fire #1 2068 2068 90.94% 6-Minute Travel Time 1 Stillwater FD 0.shemre.t Plans VD Su., at 6 • npn WM 6 mote[me Ome Are, nµn WW Q sro ere punt Stillwater Fire #1 1485 1485 65.40% NENE NENE Travel Time Minutes 1st Station Capture % 1 Station Capture # 6 7 9 Travel Time Summary 65.30% 75.64% 85.05% 90.94% 1,485 1,720 1.934 2,068 6-Minute Optimized Stillwater FD Deployment Plans SFD optimized at 6 minutes • in plan surplus fi minute moire time zones in plan SurrluS SFD Fire District Rank Location Station Capture Total Capture Percent Capture 1 Stillwater Fire #1 1485 1485 65.30% 2 Washington Park 488 1973 86.76% 3 Otto Berg Memorial Park 126 2099 92.30% 4 Square Lake Trl Northbrook 82 2181 95.91% 5 Manning Trl 115th St. N. 22 2203 96.88% 6 Hwy 95/stonebridge Trl. 21 2224 97.80% 7 75tt' St./Lake Elrno Ave. 21 2245 98.72% 8 Lansing Ave/110th St. 6 2251 98.99% 9 12500 Arcola Trl. N. 4 2255 99.16% 10 13500 Manning Trl. N. 3 2258 99.30% 11 102d St./Ottumwa Ave. N. 1 2259 99.34% 12 14000 May Ave. N. 1 2260 99.38% Optimized Summary Travel Time Minutes 1 2 3 4 5 Station Rank 6 7 8 9 10 11 12 6 65.30% 86.76% 92.30 95.91% 96.88% 97.80% 98.72% 98.99% 99.16% 99.30% 99.34% 99.38% 7 75.64 89.67% 95.43% 97.27% 98.20% 98.94% 99.52% 99.60% 99.69% 99.74% 8 85.05% 93.84% 97.89% 98.94% 99.38% 99.82% Effective Response Force Structure Fire Critical Task Search and Rescue Fire Control Ready Reserve (OSHA Required) Apparatus Operator Incident Commander Water Supply Ventilation Tactical Supervisor Needed Personnel 2 2 2 1 1 2 2 2 1 15 Current 2 2 2 1 1 0 0 0 1 9 Cardiac Arrest Critical Task ALS Evaluation/Lead EKG Monitor IV/IO Access Medication Administration Airway Patient Removal/Logistics Lucas Device/CPR Communicating with Family/Online Physician Total Needed Personnel 1 1 Current 0 1 1 0 1 0 1 0 8 4 Technical Rescue Critical Task Incident Commander Rescuers Haul Team Tactical Supervision Needed Personnel Current 1 4 2 2 2 1 12 1 2 2 0 3 0 8 Hazmat with Mitigation/Rescue Critical Task Incident Commander Science Response Team EMS Decon Total Needed Personnel Current 1 1 1 0 6 4 4 0 4 2 16 7 Staffing Daily Staffing Daily Staffing Staffing Level (days) 2022 —august 10 2 Person Staffing 3 Person Staffing POC Shifts Benefit Time Use 191 109 79 174 256 131 35 36 28 191 109 79 Staff Survey Working Relationship Between Staff Paid -On -Call Working Relationship Between Paid -On -Call and Career Staff is Good ■ Strongly Agree ■ Agree Neither Agree or Disagree Disagree ■ Strongly Disagree Full -Time Working Relationship Between Paid -On -Call and Career Staff is Good ■ StrongtyA6ree • Agree • NeitherAgreeor Disagree • Disagree • Strongly Disagree Satisfied With Direction of Department Paid -On -Call Full -Time Satisfied With Direction of the Department ■ Strongly Agree ■ Agree . Neither Agree or Disagree • Disagree ■ Strongly Disagree Satisfied With Direction of the Department ■ StrongfyA6ree • Agree • Neither Agree or Disagree • Disagree • Strongly Disagree Adequate Full -Time Staff Paid -On -Call Full -Time Believe We Have Adequate Full -Time Staff • ■ Strongly Agree ■ Agree . Neither Agree or Disagree • Disagree ■ Strongly Disagree Believe We Have Adequate Full -Time Staff II • Strong4yAgree • Agree • Neither Agree or Disagree • Disagree • Strongly Di;:agrer Recommendations Staffing Recommendations Staffing Model Continuum Volunteer Paid -On -Call Full -Time Chief Duty Crew Combination Career Add two peak demand career staff as funding is available weekday/daytime to increase M-F daytime staffing to four Monitor paid -on -call turnout • Add additional career staff as turnout decreases and funding is available • Second two staff could help cover 100+ hours per week with four career staff • Addition two staff would get the department to four career staff 24/7 Continue to encourage POC staff to work shifts with career staff Administrative 1) Significant administrative turnover in the near future — succession planning is key to continuity of operations 2) Improve clarity of Organization to ensure unity of command Deputy Chief Fire Marshal Assistant Chief Operations Fire Service Specialist Assistant Chief Administration A Shift Captain I Lieutenant B Shift Captain Lieutenant Firctightcr/Enginccr J Fircfightcr ( C Shift Captain Lieutenant Firefighter/Engineer Firefighter Firefighter/Engineer Fircfightcr Enhance the use of the records management system clW Implement electronic staffing system Capture risk information during inspections and preplans Monitor EMS Response Times Base response on risk and by address with special risk (policy based, not individual staff) Ensure all policies are understood and followed (2 in 2 out) • Ensure five personnel are on scene prior to engaging in IDLH operation unless there is a known victim rescue Prevention IIIP Establish inspection cycle based on occupancy risk Ensure occupancies are inspected based on established cycle Document challenges associated with accomplishing inspections Dispatch 1. Work to get quality assurance of pre -arrival call processing 2. Work to get box alarm assignments established 3. Work to get closest unit and address specific dispatching 4. Ensure dispatch center establishes suitable back up center 5. Evaluate the need to respond to all medical calls if above is completed • Have ambulance service request first response if long response time Collaboration • Continue to find ways to work closely with neighboring agencies • Internally engage staff to work on: • Recruitment/Retention • Training • Organizational issues Questions ■ iliwater THE B I R TH P i AC E OF MINNESOTA DATE: October 27, 2022 TO: Honorable Mayor and City Councilmembers FROM: Doug Brady, St. Croix Valley Recreation Center Manager SUBJECT: Water Heater Purchase Funding has been budgeted through Captial Outlay $15,000 — 2023 and $5,000 operating budget. The unite is $18,604.00 and we would need additional supplies and labor for install. I would like to order it soon because of the lead time is close to 12 weeks out. That would put us close to the first of the year. The hot water really effects our ice quality and we will be in the peak of the season so its essential that we have hot water to produce a quality ice sheet for our facility renters. ACTION REQUESTED Motion to approve purchasing a water heater for the St. Croix Valley Recreation Center. Date: 08/09/22 Name: PRICE QUOTATION Goodin Company PO Box 9326 2700 North Second Street Minneapolis, MN 55440 566311 STILLWATER ICE ARENA 1675 MARKET DRIVE C/0 DOUG 651-592-0031 STILLWATER MN 55082 Terms: 2% 10thP EOM Expires: 08/18/22 Contact: Line Grp Product # ID Description Project: REPLACEMENT FOR DURMAX Page: 1 Quote No: 31538 Salesman: Inside Sales 1 - Joe Writer: Zachary Richards Unit Quantity Price 1 HDR01 REPLACEMENT FOR DURAMAX 2 3 4 GWH-1250N BURKAY GENESIS 12" FLU 5 6 HDRO1 REPLACEMENT FOR DURAMAX Last Page EA Ext Price 1.00 18604.00000 18604.00 18604.00 fSmith. COMMERCIAL GAS CIRCULATING WATER HEATERS BURKAY° GENESIS 85% EFFICIENT, ULTRA -LOW NOx HOT WATER SUPPLY BOILER A. 0. Smith Genesis® Water Heaters offer everything you could ask for in a non -condensing hot water supply boiler. They provide a near condensing 85% thermal efficiency, outstanding venting flexibility, space -saving stackable design and a clean burning fan assisted combustion system with low NOx emissions that meet the most stringent California standards. ELECTRONIC CONTROL WITH PRECISE TEMPERATURE MANAGEMENT • Controls every electrical water heater function, including pump operation and main burner ignition, delivers precise temperature management, with ±1° accuracy. • Display panel shows current operating status and fault readings • Display also shows temperature setpoints, outlet temperature, current inlet/outlet differential (DT) and tank temperature. • Included remote temperature sensor when mounted in the storage tank allows the tank temperature to be set and monitored at the water heater. STAGE GAS FIRING SYSTEM • Prevents short cycling and ensures smooth operation, saves fuel and extends product life.. • Delivers maximum output when demand is high, reduced firing rates during off peak times. ULTRA -LOW NOx OPERATION • Meets SCAQMD Rule 1146.2 air quality standards. COPPER FINNED -TUBE HEAT EXCHANGER • Gasketless glasslined headers and copper - finned tubes with extruded integral fins deliver exceptional heat transfer. • Copper is lightweight for easier handling and immune to thermal shock. SPACE -SAVING DESIGN • Optional stack rack allows one unit to be stacked on top of another, doubling output within the footprint of a single unit. • If floor space is limited, the Genesis water heater can be installed outdoors with an optional outdoor Vent Cap. MEETS ASHRAE/IES 90.1-2004 MULTIPLE VENTING OPTIONS • All Genesis models can vent vertically in Category I with double wall "B" vent or horizontally in Category IV with AL29-4C stainless steel vent material. FACTORY START-UP INCLUDED • Required for activating warranty and assuring maximum operating performance. Contact your local sales representative or factory to arrange a FREE Certified Start -Up. 5-YEAR LIMITED HEAT EXCHANGER WARRANTY • For complete warranty information, consult written warranty or contact A. O-Smith. GWH-400 THRU GWH-21 00 ©March 2017 A. 0. Smith Corporation.All Rights Reserved Page 1 of 4 www.hotwater.com 800-527-1953 Toll -Free USA A. 0.Smith Corporation 500 Tennessee Waltz Parkway i Ashland City, TN 37015 AOSCG25200 %Smith® OTHER GENESIS® FEATURES • Stage Firing — 2 Stages • Sealed Combustion Chamber • Stainless Steel Burners • Low NOx Operation • All Btonxe Ci3Culating Pump (Shipped Loose) • On/Off Switch • Adjustable High Limit w/ Manual Reset • Pump Delay • ASME Copper Finned Tube Heat Exchanger Certified "H" Stamped 160 PSI Working Pressure • ASME Temperature & Pressure Relief Valve 125f6 • Temperature and Pressure Gauge • Factory mounted Flow Switch • Contacts for Air Louvers • Contacts on any Failure GENESIS® OPTIONS • Cupro-Nickel Heat Exchanger • Low Water Cut -Off w/ Manual Reset & Test • High & Low Gas Pressure Switches w/ Manual Reset • Stack Rack • Combustible Floor Shield (400 750) SEQUENCING PANEL — Can manage 1 to 4 two stage water heaters • Includes remote Tank sensor and sensor well • Controls each stage of multiple stage fired water heater(s) to meet system demand • Provides Cascade/Lead-Lag operation when multiple units are connected Inlet Gas Pressure Model Natural LP Max. W.C. Min, WC Max. W.C. Min. W.C. 400-1200 14.0 4.5 14,0 8.0 Do not exceed th maximum Inlet Pressure, Minimum inlet pressure is for the purpose of input ad ustment. Model Number Amp Draw Data Controls Blower Pump Fla* Approx. Total Amp's 0 120 VAC GWH-400N 3.6 2.7 5.8 12.1 GWH-500N 3.6 2.7 5.8 12.1 GWH-650N 5 4 3.4 5.8 14.6 GWH-750N 5,4 3.4 5.8 14.6 GWH-1000N 7.3 3,2 7 4 17.9 GWH-1250N 7.3 3.2 7.4 17.9 GWH-1450N 7.3 6.7 7 4 21.4 GWH-1800N 73 6 7 7 4 21,4 GWH-2100N 7.3 6 7 7.4 21.4 COMMERCIAL GAS CIRCULATING WATER HEATERS DIRECT VENT OUTDOOR POWERED SIDEWALL W/DUCTED INTAKE SIDEWALL DUCTED AIR w/SIDEWALL INLET DIRECT VENT VERTICAL CONVENTIONAL Iimitt- , POWERED SIDEWALL MULTIPLE VENTING OPTIONS The Genesis models offer eight venting options to meet the most challenging installation requirements.The Genesis can vent vertically in Category I with double wall "B" vent or horizontally in Category IV with AL29-4C stainless steel vent material, Note: For the most current Genesis venting distances/information, consult the Genesis Product Manual, available through your local A. O. Smith representative, or online at www.hotwater.com. Model Number Vent Outlet Size Combustion Air Inlet Powered ' Sidewall w/ Ducted Air arf i�roe Direct Vent Ducted Air w/Sidewall Intake Sidewall _ Powered Sidewall GWH-400N 6' 6" 50' 50' 50750' 50'/50' 50' GWH-500N 6" 6" 50' 50' 50'/50' 50'/50' 50' GWH-650N 8" 8" 50' 50' _ 50'/50' 50750' 50' GWH-750N 8" 8" 50' 50' 50'/50' 50'/50' 50' GWH-1000N 10" 10" 50' 100' 100'/100' 50750' 50' GWH•125411F 121 Km se 100' IBM 513' GWH-1450N 12" 12" 50' 100' 100'/100' 50'/50' 50' GWH-1800N 14" 12" 50' 100' 100'/100' 50'/50' 50' GWH-2100N 14" 12" 50' 100' 100'/100' 50'/50' 50' Note: 90 degree ell = 5' of pipe, 45 degree ell = 2 1/2' feet of pipe Page 2 of 4 AOSCG25200 fSmith, GENESIS® DIMENSIONS AND SPECIFICATIONS COMMERCIAL GAS CIRCULATING WATER HEATERS Model Number Input MBH GPH @ 40°F Rise GPH @ 100°F Rise GPH 140°F Rise Dimensions in Inches Approx. Shipping Weight (Ibs) A B C D E F G H 1 K t GWH-400N 399 1,028 412 294 31-1/2 7 37-5/8 8-7/8 12-1/2 7 3-1/4 29 6-1/2 12-5/8 22-1/4 454 GWH-500N 500 1,288 515 368 31-1/2 7 45-3/8 8-7/8 12-1/2 7 3-1/4 29 6-1/2 12-5/8 22-1/4 467 GWH-650N 650 1,674 670 478 31-1/2 8-1/2 56-3/4 8-7/8 12-1/2 8-1/2 3-1/4 29 6-1/2 12-5/8 22-1/4 551 GWH-750N 750 1,932 773 552 31-1/2 8-1/2 64 8-7/8 12-1/2 8-1/2 3-1/4 29 6-1/2 12-5/8 22-1/4 611 GWH-1000N 990 2,550 1,020 729 36 8-3/4 48-1/2 5-7/8 15-7/8 8-1/2 22-1/2 33-3/4 8-3/4 19-7/8 33 843 GWH-1250N 1,260 3,245 1,298 927 36 9-3/4 58-3/4 5-7/8 15-718 9-3/4 22-1/2 33-3/4 8-3/4 19-7/8 33 939 GWH-1450N 1,440 3,709 1,484 1,060 36 10-1/2 68-7/8 5-7/8 15-7/8 10-1/4 22-1/2 33-3/4 8-3/4 19-7/8 33 1,035 GWH-1800N 1,800 4,636 1,855 1,325 36 11 82-3/8 5-7/8 15-7/8 10-7/8 22-1/2 33-3/4 8-3/4 19-7/8 33 1,168 GWH-2100N 2,070 5,332 2,133 1,523 36 11 92-5/8 5-7/8 15-7/8 10-7/8 22-1/2 33-3/4 8-3/4 19-7/8 33 1,285 Pump and flanges re shipped loose for field'nstallation. Gas connect pipe si e is 1 % " or models GWH-400 to GWH-750 and is 2" for models GWH- I000 to GWH-2100. Water connections for models GWH-400 to GWH-750 are 2" NPT on 6-1/2" centers. Water connections or models GWH-1000 to GWH-2100 are 2-1/2" NPT on 11-1/4" centers Performance data i based on manufacturer test results. Dimensions and sp cifications subject to change without notice in accordance with our policy of continuous product improvement. SIDE VIEW GAS G EXHAUST CONNECTION VENT GWH-400 THRU GWH-750 EXHAUST VENT INLET OUTLET DRAIN GWH-1000 THRU GWH-2100 GAS CONNECTION Page 3 of 4 AOSCG25200 fSmith, SPECIFICATION COMMERCIAL GAS CIRCULATING WATER HEATERS The HOT WATER SUPPLY BOILER shall be a A. 0. Smith Genesis Model GWH having an input rating of Btu/hr, a recovery capacity of gallons per hour at a 100° F rise and shall be operated on (Natural Gas) (L.P. Gas). The water containing section shall be of a "Fin Tube" design, with straight copper tubes having extruded integral fins spaced seven (7) fins per inch. The tubes shall terminate into a one piece, glass lined, cast iron header.There shall be no bolts, gaskets or "0" rings in the head configuration.There shall be access to the front header of the heat exchanger for the purposes of inspection, cleaning or repair. The heat exchanger shall be mounted in a stress free jacket assembly in order to provide a "free floating design" able to withstand the effects of thermal shock. The HOT WATER SUPPLY BOILER shall bear the ASME "H" stamp for 160 PSI working pressure and shall be National Board listed. The complete heat exchanger assembly shall carry a five (5) year limited warranty. The HOT WATER SUPPLY BOILER shall be equipped with a factory supplied circulating pump of sufficient capacity to ensure scale free heater performance. The pump shall be all bronze and provided for operation on 120 volt, 60 cycle, 1 phase power supply. The combustion chamber shall be sealed and completely enclosed with ceramic fiberboard insulation.A burner/flame observation port shall be provided at both ends of the water heater. The burners shall be a premix design and be constructed of high temperature stainless steel and fire on a horizontal plane. The HOT WATER SUPPLY BOILER shall be constructed with a heavy gauge galvanized steel jacket assembly, primed and pre -painted on both sides with a minimum dry film thickness of 0.70 mils. The HOT WATER SUPPLY BOILER shall be certified and listed by C.S.A. International under the latest edition of the harmonized ANSI Z21.13 test standard for the US and Canada. The HOT WATER SUPPLY BOILER shall comply with the energy efficiency requirements of the latest edition of the ASHRAE 90.1 Standard. The HOT WATER SUPPLY BOILER shall operate at a minimum of 85°/o thermal efficiency. The HOT WATER SUPPLY BOILER shall provide pump delay. Supply voltage shall be 120 volt / 60 hertz / single phase. The standard control system shall include redundant Proven Pilot Hot Surface Ignition with full flame monitoring capability. Multiple main gas valves with redundant valve seats and built in low gas pressure regulators shall be supplied as standard. Additional standard controls shall include a flow switch, low air/blocked flue pressure switch for each fan, low voltage transformer for the control circuit, 7 amp circuit breaker and an ASME temperature and pressure relief valve. The manufacturer shall verify proper operation of the burners, all controls and the heat exchanger by connection to water and venting for a factory fire test prior to shipping. A factory authorized certified start up shall be performed before placing the HOT WATER SUPPLY BOILER into operation. The HOT WATER SUPPLY BOILER shall be approved for indoor or outdoor installation. Multiple venting options shall be available. Vertical venting systems shall be classified Category I, negative draft, non -condensing, to use type "B" double wall venting materials. Horizontal or direct vent installations require the use of AL29-4C vent materials. For technical information, call 800-527-1953. A. 0. Smith Corporation reserves the right to make product changes or improvements without prior notice. ©March 2017 A 0 Smith Corporation All Rights Reserved www.hotwater.com 1800-527-1953 Toll -Free USA Page 4 of 4 A05CG25200 4111wa ter The Birthplace of Minnesota 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us CITY COUNCIL MEETING MINUTES October 18, 2022 REGULAR MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order at 7:00 p.m. Present: Mayor Kozlowski, Councilmembers Collins, Junker, Odebrecht, Polehna Absent: None Staff present: City Administrator Kohlmann City Attorney Land City Clerk Wolf Community Development Director Gladhill Finance Director Provos Fire Chief Glaser Police Captain Meredith Public Works Director Sanders Assistant City Engineer Abdullah PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. RECOGNITIONS OR PRESENTATIONS Certificate of Appreciation for Friends of Lily Lake Councilmember Collins and Mayor Kozlowski recognized Friends of Lily Lake for working in coordination with many groups to improve the water quality of Lily Lake and help remove Lily Lake from the Minnesota impaired waters list. Certificate of Appreciation for Stillwater Lions Club Councilmember Polehna and Mayor Kozlowski recognized Stillwater Lions Club for their donation to refurbish the flag pole in Lowell Park. Council Service Award for Commissioner Tom Weidner (Parks and Recreation Commission) Mayor Kozlowski recognized Tom Weidner for 1Y2 years of service on the Parks and Recreation Commission. Stillwater's 179th Birthday, Heritage Preservation Commission Annual Report and Awards Heritage Preservation Commission (HPC) Chair Matt Thueson and Vice -Chair Fitzie Heimdahl gave an update of preservation activities and presented annual HPC awards to: River Siren Brewing, Isaac Staples Mill, Brick + Linen, Vick residence, Sauntry Mansion, Collier residence, Washington County Heritage Center, and Ron Brenner Architects. City Council Meeting October 18, 2022 OPEN FORUM Louise Hansen, Rivertown Commons resident, thanked the Council and staff for their hard work and commended all who worked on Harvest Fest. STAFF REPORTS Public Works Director Sanders reported that a 72nd Street Project survey is online and an info meeting is set for October 27. He updated the Council on the Chestnut Street Project. Police Captain Meredith stated Harvest Fest went well, officers continue to direct pedestrians at the Chestnut crossing, and extra officers will be downtown for the October 29 Pub Crawl. Fire Chief Glaser reported on Fire Prevention Week events. The organizational review is in process and the report will be presented November 1. He will attend the Fire Chief Conference in Duluth. Finance Director Provos reported there is little financial benefit to residents of extending assessments to a 20 year term. Mayor Kozlowski will explain this to the residents who may be interested. Community Development Director Gladhill updated the Council on the 200 Chestnut project now known as The Miller. He added that the Community Development department is doing a customer survey. City Clerk Wolf stated election head judges and staff attended de-escalation training. Sustainable Stillwater requested a donation of items for a fundraiser. Motion by Mayor Kozlowski, seconded by Councilmember Odebrecht, to approve the donation of a donation of items valued at $290 to Sustainable Stillwater. All in favor. City Administrator Kohlmann reported the Fire Department organizational study will be presented to the City Council November 1 and the Police Department study and budget staffing recommendations will be presented November 15. Enterprise budget requests are coming up. BakerTilly is working on the financial plan. The report on Alternative Revenue applications will be out tomorrow. CONSENT AGENDA October 4, 2022 Regular and Recessed Meeting Minutes Payment of Bills Central Commons Development Project Agreements - Resolution 2022-137 Credit/Purchasing Card Policy & Procedures Cybersecurity Contract Gambling Premise Permit for Stillwater Area Hockey Association at River Siren Brewing Company - Resolution 2022-139 Main Street Stairs Sanitary Sewer Lining Project Agreement Parks and Recreation Commission Appointment Rutherford Lift Station Pump Purchase St. Croix Boat & Packet Railroad Lease Renewal - Resolution 2022-138 Survey Agreement for the 2023 Street Improvement Project Page 2 of 5 City Council Meeting October 18, 2022 U.S. Bench Corporation Bench License Motion by Councilmember Junker, seconded by Councilmember Polehna, to adopt the Consent Agenda. All in favor. PUBLIC HEARINGS To consider street and utility improvements on CSAH 5 (Owens St) from Olive to Sycamore Assistant City Engineer Abdullah reviewed the CSAH 5 Street Improvement Project Phase 2, which is being led by Washington County to improve County Road 5 (Olive and Owens Streets) from Pine Tree Trail to Sycamore. Work will consist of a mill and overlay the entire length and new curbs and sidewalks on Owens Street from Olive to Sycamore Street. Owens will be narrowed. The overall project cost is estimated to be $4,040,856 primarily funded by the County; the City is responsible for 50% of the new sidewalk, 50% of new curb and gutter, 100% of the sanitary manhole replacements and a prorated share on erosion control, striping and mobilization items. The total cost to the City is $485,923. Financing for the project would come from three sources: per -unit assessments, Municipal State Aid Funds and the Stillwater Water Department. It is proposed that costs associated with the curb and sidewalk improvement be assessed to affected property owners. This amounts to $269,186. Staff recommends that the Council hold the public hearing and pass a resolution ordering the improvement and directing the engineer to prepare plans and specifications. Mayor Kozlowski opened the public hearing. Rob SanCartier, 216 Owens Street South, showed a map with a suggested traffic plan, including converting some streets to one way, and a petition signed by residents. He has lived on Owens for many years and believes a traffic plan is needed because the City keeps allowing development projects, impacting traffic because of all the new construction. Public Works Director Sanders responded that Myrtle and Olive are County roads, so the County would have to partner in traffic changes. Staff can bring the ideas up to the County for input, and will report back to the Council and Mr. SanCartier. Mayor Kozlowski and Councilmember Polehna acknowledged that Owens and Myrtle, and Owens and Olive are bad intersections. A resident who lives at Myrtle and Owens Streets (no name given), urged that something must be done to improve how the intersection operates beyond a four way stop. The City needs to seriously think about all those intersections - Greeley/Olive/Myrtle/Owens. Jina Terry, 206 Owens Street, via Zoom, voiced concern about her $1,500 assessment because she knows someone else who lives on a County road who has not had to pay assessments. She also is concerned that narrowing the street may limit parking. Mr. Abdullah answered the County is not assessing the City for Olive, but on Owens the County is asking the City for a cost share, which is why Owens homeowners are being assessed. Mr. Sanders added that some parking will be eliminated around McKusick Road, but for the most part, where it is being narrowed it still allows for parking on both sides of the street. The purpose of the project is pedestrian safety and a wider sidewalk and boulevard space rather than having the sidewalk right next to the road. Mayor Kozlowski closed the public hearing. Page 3 of 5 City Council Meeting October 18, 2022 Councilmember Junker stated he would like to make sure the right turn lane on northbound Owens onto Myrtle will remain, and Mayor Kozlowski stated he also wants to make sure all the pedestrian crossings around Len's will be considered. Motion by Councilmember Polehna, seconded by Councilmember Odebrecht, to adopt Resolution 2022-140, Ordering Improvement and Preparation of Plans & Specifications for the CSAH 5 Street Improvement Project Phase 2 (Project 2019-09). All in favor. UNFINISHED BUSINESS There was no unfinished business. NEW BUSINESS City Wide Space Needs Study Contract City Administrator Kohlmann stated that two proposals were received and staff recommends the Council accept the proposal from Kraus Anderson for $86,933 plus an estimated $1,000 of reimbursables. Once the facility study is complete, the cost estimates will be plugged into the long-range financial plan. Motion by Councilmember Collins, seconded by Councilmember Junker, to accept the proposal from Kraus Anderson. All in favor. Terra Springs Trail and Access Agreements Public Works Director Sanders explained that it was discovered that a trail that was constructed around the perimeter of the Terra Springs condos was never dedicated to the City as intended, leaving a question of ownership and responsibility for the trail and access for maintenance of the City -owned wall. City staff and members of Terra Springs discussed options and agreed that ownership of the trail would be Terra Springs. Terra Springs would need to dedicate access easements for wall maintenance to the City, and would pay the City Park and Trail Dedication fees that were required at the time of development, less the balance of a trail fund that was deposited to the City by the developer. Wall access agreements and sidewalk agreements have been prepared, and staff recommends that the Council approve the wall and sidewalk agreements and accept the Park and Trail Dedication fee in the amount of $220,124. Councilmember Junker stated back in 2000, the wall was not intended to become part of the development. Additionally, the development paid about $127,000 to rebuild the trail. City Attorney Land thanked the homeowner associations for their good cooperation. Motion by Councilmember Junker, seconded by Councilmember Polehna, to approve the trail and access agreements. All in favor. COUNCIL REQUEST ITEMS There were no Council request items. Page 4 of 5 City Council Meeting October 18, 2022 ADJOURNMENT Motion by Councilmember Odebrecht, seconded by Councilmember Collins, to adjourn. All in favor. The meeting was adjourned at 8:50 p.m. Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk Resolution 2022-137, A Resolution Terminating and Cancelling the Original Development Agreement, Tax Abatement Agreement and Assessment Agreement with Central Commons, LLC and Approving a New Development Agreement, Tax Abatement Agreement and Assessment Agreement with Central Commons, LLC Resolution 2022-138, Approve Increase to Railroad Lease Payment Resolution 2022-139, Approving Minnesota Lawful Gambling Premise Permit for Stillwater Area Hockey Association at River Siren Brewing Company Resolution 2022-140, Ordering Improvement and Preparation of Plans & Specifications for the CSAH 5 Street Improvement Project Phase 2 (Project 2019-09) Page 5 of 5 Page 1 CITY OF STILLWATER LIST OF BILLS Adam's Pest Control Advance Auto Parts Advanced Sportswear Amdahl Locksmith Inc Chris AMI Consulting Engineers PA Bolton & Menk Inc. CDW Government Inc. Century Fence Company City of St. Paul CivicPlus Cole Papers Computer Integration Technologies Core & Main Dell Marketing L.P. Eagle Engraving ECM Publishers Flexible Pipe Tool Co. Fury Motors Golden Expert Services Gonyea Homes Goodyear Commercial Tire Grainger Guidance Homes Inc Hawkins Inc Heritage Printing Inc. Ice Sports Industry Jaytech Inc Kath Companies Less Lethal Lindstrom Solar LLC Lisa's Photography Loffler Companies Mansfield Oil Company Menards Miller Excavating Municipal Emergency Services Nagel) Appraisal Nardini Fire Equipment National Reprographics LLC Norcutt Homes Inc Office Depot O'Neill Electric Otis Elevator Company Quill Corporation Regents of the U of M Pest control Supplies 150th Shirts Locksmith work Riverbank Stabilization 72nd Street Road & Trail Computer equipment Liberty Tennis Asphalt Municode admin support fee Dispenser IS developer Repair supplies Computer equipment Uniform supplies - Julien Publications Bulldog nozzle Equipment repair supplies Janitor Service Escrow Refund Fuelmax Cordless screwdriver kit Grading Escrow Refund Chlorine cylinders Correction notice Skater Membership Water treatment Eng oil Training projectiles Solar Energy 150th Anniversary Ball Portrait Gallery Email migration Fuel tanks Supplies Asphalt Range foam tube 2022 Street Imp - 1616 Olive St W Inspection Records retention Grading Escrow Refund Supplies Dome lights Elevator contract Office supplies Disease analysis 170.00 586.09 1,165.50 365.92 1,140.00 11,555.00 4,536.82 11,250.00 669.30 350.00 82.36 92.50 223.59 13,259.45 28.75 47.50 331.65 3.44 4,000.00 15,800.00 2,375.96 270.32 9,000.00 130.00 3,969.77 12.00 971.95 1,058.00 329.00 7,546.82 700.00 2,554.65 6,719.96 838.26 33.00 331.48 1,200.00 573.25 392.70 1,500.00 89.66 457.54 2,997.00 425.44 80.00 Page 2 Regions Hospital Rehn Code Consulting Services Riedel) Shoes Inc. Ries Farms LLC Safe Fast Inc Sherwin Williams Simplifile LC St. Croix Boat and Packet Co. St. Croix Scuba Stillwater Motor Company Summit Companies Sunram Construction T.A. Schifsky and Sons Taft Stettinius & Hollister LLP Tri-State Bobcat Twin Cities Dots & Pop Uline Inc US Bank Wasche Commercial Finishes Washington Conservation Distr Washington County Public Works White Bear Tire & Auto Inc. WSB & Associates Inc. 2022 Education agreement Plan Review Skates Yard waste Asphalt anchors Paint Filing fee 150th Anniversary Ball meals at The Grand Dry suit class Tire replacement Sprinkler work Riverbank stabilization Aggregate Curve Crest Project Equipment repair supplies Treats for concessions Supplies Paying agent fees Teddy Bear Pk Struct '22 Project Shared Educator CSAH 15 & TH 36 Interchange Tires SWAMP Subscription 1,750.00 1,141.37 217.72 1,432.56 879.45 798.73 502.50 1,472.00 350.00 678.80 548.00 157,758.47 3,748.08 9,500.00 99.46 691.20 746.18 1,850.00 7,230.00 716.31 229,527.48 617.28 2,900.00 illwat!r THE BIRTHPLACE OF MINNESOTA DATE: November 1, 2022 TO: Honorable Mayor and City Councilmembers FROM: Chad Rogness, Public Works Assistant Superintendent SUBJECT: Approving Dakota County Technical College Customized Training Income Contract for Defense Snow Plow Driving course BACKGROUND Every year, the City of Stillwater Public Works Department sends four employees to a course on Defense Driving pertaining to snow plowing that is taught at Dakota County Technical College. The class is an excellent opportunity for newer employees to get hands on experience driving on ice and snow. This class costs $200 for all four employees and the cost of the class would come out of the Streets Department Seminar & Conference Fees budget. RECOMMENDATION Staff recommends that Council approve the Customized Training Income Contract with Dakota County Technical College for the Defensive Snow Plow Driving class. ACTION REQUIRED If Council concurs with the staff recommendation, they should pass a motion approving the Customized Training Income Contract with Dakota County Technical College. IJUUU. ly, I I CI IVCIUIJ0 11.1. Ul.r ULGO 10- IJIr 0-41JOU-OUCJ-4 1044J000I U F.Y. 2023 Cost Center 216-126 Obj. Code Amount Vendor # STATE OF MINNESOTA MINNESOTA STATE COLLEGES AND UNIVERSITIES DAKOTA COUNTY TECHNICAL COLLEGE CUSTOMIZED TRAINING INCOME CONTRACT P.O. # Dakota County Technical College (hereafter "COLLEGE/UNIVERSITY") by virtue of its delegated authority from the Board of Trustees of the Minnesota State Colleges and Universities and City of Stillwater, 216 4"' Street North, Stillwater, MN 55082 (hereafter "PURCHASER") agree as follows: I. DUTIES OF THE COLLEGE/UNIVERSITY: The COLLEGE/UNIVERSITY agrees to provide the following: Title of Instruction/Activity/Service: Defensive Driving Snow Plow Date(s) of Instruction/Activity/Service: December 1, 2022, 8am to 2:30pm Instructor/Trainer/Consultant: DCTC Location: DCTC — Truck Driver Training/Driver Training Facility Other Provisions: No Charge for weather related cancellations II. DUTIES OF THE PURCHASER: The PURCHASER agrees to provide: Drivers and Vehicles for training, 2 drivers per vehicle III. SITE OF INSTRUCTION/ACTIVITY/SERVICE: DCTC shall make all of the arrangements, including any payment, for the location to be used for the Instruction/Activity/Service. IV. CONSIDERATION AND TERMS OF PAYMENT: A. Cost. Cost of Instruction/Activity/Service (total or per hour): $200 per operator Other fees: N/A Notwithstanding the thirty (30) day notice period established in paragraph VII, in the event that the PURCHASER desires to cancel or reschedule the Instruction/Activity/Service due to low enrollment, PURCHASER shall give at least seven days notice in writing to the COLLEGE/UNIVERSITY'S authorized agent to cancel or reschedule. If the Instruction/Activity/Service is canceled as provided herein, the COLLEGE/UNIVERSITY shall be entitled to payment calculated according to paragraph VII. If the Instruction/Activity/Service is rescheduled as provided herein, payment shall be according to this paragraph IV. 1 Jim Unger IJUUUJIIyI I CI IVCIUp.1G IIJ. Jl,0LLO 10- 1OldJW000-010 '+)D0Uf U B. Terms of Payment. The COLLEGE/UNIVERSITY will send an invoice for the Instruction/ Activity/Service performed. The PURCHASER will pay within 30 days of receiving the invoice. Please send payment to: Dakota County Technical College Attn: Accounts Receivable 1300 145th Street East Rosemount, MN 55068-2999 V. AUTHORIZED AGENTS FOR THE PURPOSES OF THIS CONTRACT: A. PURCHASER'S authorized agent: Chad Rogness, Asst Superintendent, c ro gn essQci.stiilwater.m n. us B. COLLEGE/UNIVERSITY authorized agent: Bob Trewartha, Director of Customized Training & Continuing Education or other designated agent. VI TERM OF CONTRACT: A. Effective date: December 1, 2022 B. End date: December 1, 2022 or until all obligations set forth in this contract have been satisfactorily fulfilled, whichever occurs first. VII. CANCELLATION. This contract may be canceled by the PURCHASER or the COLLEGE/ UNIVERSITY at any time, with or without cause, upon thirty (30) days written notice to the other party. In the event of such a cancellation, the COLLEGE/UNIVERSITY shall be entitled to payment, determined on a pro rata basis, for work or Instruction/Activity/Service satisfactorily performed. VIII. ASSIGNMENT. Neither the PURCHASER nor the COLLEGE/UNIVERSITY shall assign or transfer any rights or obligations under this contract without the prior written approval of the other party. IX. LIABILITY. The PURCHASER shall indemnify, save, and hold the COLLEGE/UNIVERSITY, its representatives and employees harmless from any and all claims or causes of action, including all attorneys' fees incurred by the COLLEGE/UNIVERSITY, arising from the performance of this contract by the PURCHASER or PURCHASER'S agents or employees. This clause shall not be construed to bar any legal remedies the PURCHASER may have for the COLLEGE/UNIVERSITY'S failure to fulfill its obligations pursuant to this contract. X. AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANCE. The PURCHASER agrees that in fulfilling the duties of this contract, the PURCHASER is responsible for complying with the applicable provision of the Americans With Disabilities Act, 42 U.S.C. Section 12101, et seq. and regulations promulgated pursuant to it. The COLLEGE/UNIVERSITY IS NOT responsible for issues or challenges related to compliance with the ADA beyond its own routine use of facilities, services, or other areas covered by the ADA. XL AMENDMENTS. Any amendments to this contract shall be in writing and shall be executed by the same parties who executed the original contract or their successors in office. XII. GOVERNMENT DATA PRACTICES ACT. The PURCHASER must comply with the Minnesota Government Data Practices Act, Minnesota Statues Chapter 13, as it applies to all data provided by the COLLEGE/UNIVERSITY in accordance with this contract, and as it applies to all data, created, collected, received, stored, used, maintained, or disseminated by the PURCHASER in accordance with this contract. The civil remedies of Minnesota Statutes Section 13.08 apply to the release of the data referred to in this 2 Jim Unger LJUI%UJIy. I I CI IVCIUlIe ILJ. Ul., L0 10- I Jll J-YLJDU-0.7CJ-L.7 ! ULYJDUU/ U Article by either the PURCHASER or the COLLEGE/UNIVERSITY. In the event the PURCHASER receives a request to release the data referred to in this Article, the PURCHASER must immediately notify the COLLEGE/UNIVERSITY. The COLLEGE/UNIVERSITY will give the PURCHASER instructions concerning the release of the data to the requesting party before the data is released. XIII. RIGHTS IN ORIGINAL MATERIALS. The Dakota County Technical College shall own all rights, including all intellectual property rights, in all original materials, including any curriculum materials, inventions, reports, studies, designs, drawings, specifications, notes, documents, software and documentation, computer based training modules, electronically or magnetically recorded materials, and other work in whatever form, developed by the COLLEGE/UNIVERSITY and its employees individually or jointly with others or any sub PURCHASER in the performance of its obligations under this contract. This provision shall not apply to the following materials: N/A XIV. JURISDICTION AND VENUE. This contract, and amendments and supplements thereto, shall be governed by the laws of the State of Minnesota. Venue for all legal proceedings arising out of this contract, or breach thereof, shall be in the state or federal court with competent jurisdiction in Ramsey County, Minnesota. XV. OTHER PROVISIONS. (Attach additional page(s) if necessary): Not Applicable IN WITNESS WHEREOF, the parties have caused this contract to be duly executed intending to be bound thereby. APPROVED: 1. PURCHASER: City of Stillwater PURCHASER certifies that the appropriate person(s) have executed the contract on behalf of PURCHASER as required by applicable articles, by-laws, resolutions, or ordinances. By (authorized signature) Title Ted Kozlowski, Mayor Date November 1, 2022 By (authorized signature) Title Beth Wolf, City Clerk Date November 1, 2022 3 2. MINNESOTA STATE COLLEGES AND UNIVERSITIES Dakota County Technical College By (authorized College/University signature) Title Date MnSCU 003 07/07/03 Jim Unger iliwater THE B I R TH P i AC E OF MINNESOTA DATE: October 27, 2022 TO: Honorable Mayor and City Councilmembers FROM: Beth Wolf, City Clerk SUBJECT: Deferred Assessment Request BACKGROUND An application for a deferment of the 2022 Street Improvement assessment has been submitted by the property owner of 1015 Everett St S. The applicant meets the requirements for the deferment of assessment. The assessment with accrued annual interest of 4.5% will be deferred until the sale, platting or replatting of the property. RECOMMENDATION Staff recommends deferrment of assessment for 1015 Everett St S. ACTION REQUESTED If Council concurs with recommendation, they should pass a motion adopting RESOLUTION ADOPTING DEFERRED ASSESSMENTS FOR 2022 STREET IMPROVEMENT PROJECT (PROJECT 2020-02, LI 433) City of Stillwater Washington County, Minnesota RESOLUTION 2022-xxx ADOPTING DEFERRED ASSESSMENT FOR 2022 STREET IMPROVEMENT PROJECT (PROJECT 2020-02, LI 433) WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and passed upon all objections to the proposed assessment 2022 Street Improvement Project for the following property. GEOCODE 33.030.20.21.0098 ADDRESS DEFERRED CHARGE 1015 Everett St S $12,355.00 NOW THEREFORE BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota that 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the deferred assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. The deferred street assessment would be collected with interest at the annual rate of 4.5% until the sale, platting or replatting of the property. 3. The deferred assessment for this property shall be filed with the office of county recorder. Adopted by the Stillwater City Council this 1st day of November 2022. CITY OF STILLWATER Ted Kozlowski, Mayor Attest: Beth Wolf, City Clerk CERTIFICATE OF DEFERRED ASSESSMENTS 1. Certification is hereby made pursuant to Minn. Stat. §429.061, subd. 2, that special assessments have been deferred by the City of Stillwater and the property described herein is effected: Lot 7 Block 14, Holcombe Addition 1015 Everett Street South 33.030.20.21.0098 2. That the deferred assessments result from the local improvements and are in the following amounts: Local Improvement Improvement Project Amount LI 433 2022 Street Improvement $12,355.00 3. That the assessment is deferred with interest at the annual rate of 4.5% until the sale, platting or replatting of the property. STATE OF MINNESOTA ss. COUNTY OF WASHINGTON Beth Wolf, City Clerk The foregoing instrument was acknowledge before me this of 2022 by Beth Wolf, City Clerk for the City of Stillwater. Notary Public illwat!r THE BIRTHPLACE OF MINNESOTA DATE: November 1, 2022 TO: Honorable Mayor and City Council FROM: Tim Gladhill, Community Development Director SUBJECT: CD Case #2022-60 (APPEAL) — 109 Martha St N - New Home Design Permit BACKGROUND The City recently approved a lot split of 516 Myrtle St W to facilitate the construction of a new single-family dwelling. Subsequent to said approval, the Applicant is now applying for the required Design Approval from the Heritage Preservation Commission for the construction of a new dwelling in the Neighborhood Conservation District. At their August 17, 2022 Meeting, the Heritage Preservation Commission denied the required Design Permit, finding that the scale and mass of the building was not compatible with the surrounding neighborhood and Stillwater Design Guidelines which did not respect the rhythm of the streetscape. The Heritage Preservation Commission also noted that the proposal lacked equal design treatment on all four sides of the structure. Zoning and Design District information: • RB: Two -Family District (underlying Zoning District) • Neighborhood Conservation District The Applicant is proposing a one -level 1,600 square foot home (building footprint) with a 1,000 square foot attached garage (most surrounding properties have either a detached garage in the rear yard or have a tuck under garage). Most of the surrounding structures are generally a smaller footprint, but 1.5 to 2 story structures. The scale and mass of the proposed structure is accentuated by grade changes/topography along Myrtle Street. The Applicant has chosen to propose a structure with a walkout basement exposed to Myrtle Street. This requires a change to grade. This grade is a steep slope with the high point over ten feet above street level at points. The natural topography is already going to make the structure appear to be a larger scale compared to surrounding properties. The Applicant could consider changing the walk -out basement to a full basement (keep the existing grade) to reduce the appearance of scale and mass. FINDINGS Related to the Stillwater Design Guidelines, the Neighborhood Conservation District guides this infill style of development/new construction. Generally speaking, this design review district requires high -quality design. The design guidelines allow for (and encourage) a more modern design, so long as said modern design is high quality (see Design Guidelines for more specifics on this standard). It is not the intent of the Design Guidelines to require new construction to match exact 1880s designs. Since the Heritage Preservation Commission Meeting, Staff has compiled additional data pertaining to scale and mass of surrounding properties. Additionally, the Applicant has provided additional supporting information attached to this report. Across Street Same Side of Street Behind 1,500 square feet 1.5 stories 1,200 square feet 2 stories 1,200 square feet 1.5 stories 1,500 square feet 1 story (w/ tuck under, subgrade garage) 1,700 square feet 1.5 stories 1,300 square feet 1.5 stories **Directly Across Street** 900 square feet 1.5 stories **Multifamily Structure** 3,300 square feet 2 stories 1,500 square feet 1.5 stories 1,100 square feet 1.5 stories **Proposed Structure** 1,600 square feet (+ attached garage) 1 story 1,300 square feet 2 stories (w/tuck under garage) The City Council has the following alternatives to consider. 1. Approve the appeal of the Heritage Preservation Commission's decision to deny the Design Permit and allow the project to move forward as presented. a. Findings i. The proposed building alteration or new construction, including its appurtenances, does not materially impair the architectural or historic integrity of the building and site, adjacent buildings and sites, or the neighborhood as a whole. ii. The proposed building or site alteration or new construction is compatible with, and will ensure continued significance and integrity of all properties within the historic district based on the period(s) of significance under which the district was designated. iii. Granting the design permit will be in keeping with the spirit and intent of this chapter and does not negatively alter the essential character and significance of the building, site, and its surroundings. b. Conditions i. Plans shall be consistent with those included in this report. ii. All minor modifications to the plans shall be approved in advance by the Community Development Department. All major modifications shall be approved in advance by the Heritage Preservation Commission. Determination of the distinction between "major" and "minor" is defined in the Zoning Ordinance. 2. Deny the appeal a. If the City Council agrees with the Heritage Preservation's decision to deny, it should also find that the proposal is not consistent with the Downtown Design Review District standards. Findings could include, but are not limited to the following i. The scale and mass of the proposed structure are incompatible with the surrounding neighborhood ii. The proposed structure does not respect the rhythm of the streetscape 3. Table for further information or to direct additional design changes POTENTIAL MOTION Motion to approve the appeal of the Heritage Preservation Commission's decision to deny the Design Permit for 109 Martha St N. • (i.e. overturn the denial and allow the project to move forward as presented) - or — Motion to deny the appeal of the Heritage Preservation Commission's decision to deny the Design Permit for 109 Martha St N. • (Le. uphold the denial) Note: unless desired changes are relatively minor (colors), Staff recommends that any directed design changes result in postponing action (table) to bring back revised plan sheets for specific approval. I I JIM= MN F/NENTAlA F _ ' •e.+ + . 1 ^ 'cSflht'wat[ a �. .44 ,.�i,' f.T. •.µ , , 1 • i�4~� `' • ay, + - •~ RICE STREETS •kl The Birthplace of Mirinesata 1 •:� yyy1 L1 �_ • ti �'r_...0Site Location " x i. - �, ,. - i •ti# L' it 109 Martha St N 6 0 4• MYRTLE + STREET o 60 120 240 PUBLIC ROAD BK X DEEDS, PG 402 Feet ^01 — WEST General Site Location 6 0 m m INNIIIIIMIC _J•� ■I i s=11- '•5 . Q r W:- $ii l=lh nm p= a fix �s. ■ �-��r� k :. 1 ,J I I Illl * 4" WIDE * PROVIDE BLOCKING BEHIND BRACKET Ile SCALE: I /2"= 1'-0" 4" 4" 4" (211 6" TRIM WINDOW TRIM SCALE. I /2"= I'-0" 2" EXTERIOR NOTES FLASHING NOTES INSTALLED AS NEEDED BY ROOFING TO VERIFY THAT KICKOUT FLASHING 15 EXTERIOR WINDOWS & DOORS PER MN & IRG • • • KICKOUT FLASHING TO BE CONTRACTOR EXTERIOR WALL FINISHER INSTALLED PRIOR TO FINISHING CARPENTER TO FLASH ALL CODE REQUIREMENTS WINDQW NOTES WINDOWS VALUE = 0.32 MAX. SHGC = 0.35 WINDOW ORDER LIST WITH U FACTOR, FOR EACH WINDOW & EXTERIOR DOOR ALL WINDOW, DOOR & OPENING HDR. HTS. A VERTICAL DEPTH OF MORE THAN 44" WITH AN APPROVED LADDER •• MARV IN ELEVATE •• COPE MAX. U • SUILDER TO PROVIDE 5HGG, & 5T6 RATING • SUILDER TO VERIFY • WINDOW WELLS WITH MUST BE EQUIPPED EXT. FINISHING NOTES STONE OTHERWISE • • • • • HARDIE 5IDIN6 AND THIN GUT HARDIE 8" FASCIA UNLESS NOTED HARDIE SOFFIT W/ VENTS HARDIE TRIM METAL ROOF 12 5 3'-01 12 5 STAND ING SEAM ROOF 3'-0" 16" L 3' 3" i OC 00 Jr r �Ul _= )=00 - �00_ Or > COO f0Or 3 OOr 3 r= Or Od n Or �> CO CO fL ifL r, I _r, i i .ce 1 I 1 TRIM (TYP) J • MYRTLE STREET HARDIE SIDING FRONT ELEVATION SCALE I /4" = I'-0" 8 I5T FLOOR 1,657 50. FT. BASEMENT FLOOR 1,152 5Q. FT. TOTAL 2,809 5Q. FT. 12 5 HARDIE SIDING .---LANDSCAPE RETAINING WALL A5 REQ 12 5 LANDSCAPE —� RETAINING WALL AS REQ CONT. RIDGE VENTS (TYP) 12 2" TRIM 6" TRIM BELOW R16HT ELEVATION SCALE; I/8" = I'-0" Oca OONEM. IMO in fa n 00 =IOC �OOOC 1G0 0 12" J 3'-O" METAL BRACKET "A" RETAINING WALLS A5 — O O REQ 000-- LOW FULL STONE VENEER 12 5 12'-0" TYP 3'-0" \HARDIE SIDING STAND ING SEAM ROOF TRTD 6x6 POST BOX TO 12"x 12" FIN. (TYP) X21-0" TYP 12 5 CONT. RIDGE VENTS (TYP) REAR ELEVATION SCALE. I /8" = I'-O" 3'-O" 8" TRIM (TYP) 8" TRIM (TYP) STONE CAP (TYP) 16" 1 8" TRIM (TYP) GL5 HARDIE SIDING / GLS 16" TR IM TYP r 3'-3" 0000��0 = s� Or 3 OOr 3 0L 0 J [ 1 00 DO r 3'-0" / 36" HIGH RAILING W/ ALL OPNG'S LESS THAN 4" (TYP) 0 0 Rdoo L0�00000000000-0 Or 3 Or 000 OO0� O� Cir000 i 0a 00OI 12 I5T CLO 15T FLR r-- BSMT GLG 4" TRIM MARTHA STREET LEFT ELEVATION SCALE: 1/4" = I'-0" TRIP 6x6 POST BOX TO 18"x 18" FIN. ON 26"x26" THIN CUT STONE BASE (TYP) REAL FULL ' STONE VENEER VERIFY LANDSCAPE STEPS TO DECK W/ RAILING BSMT FLR rn i rn � L • zI `n — O cn co z w g 00 cLco wr— w 0 z @rO Zo� 0 m z .. X —° J LW VJQ LU � w a © 2022 0FP PLANNING & 0E5IGN z 0_ w• FD I.LO \LI DO Z uj NOL �0- I-- > CC a0 D-v FCHD 7-29-22 DATE: 6-29-22 REVISIONS: 7-8-22 7-19-22 7-29-22 8-29-22 8-30-22 1 0-17-22 DRAWN BY: JJ COMM. NO. 222152 SHEET NO. imaokl rs-r_ pi BP 93)th:13E1111,i (4.pep,ityt4 mQ, ito*LoRum, 'At) PCP I-- Fc Tk _ Rteb tt S,- Y Y 11)1,11j _ 1 r r?. v • •--, •�.. r..ra 12RA NlA00691%.1 0 0-4111 1-145 tipporoo r- II. 0 fr %ALA:, • 4 }_�yfir. '}Y 11144Whicifo VUONOI PCF.1-- e epLate: h\LGVCOLEMktr__a.Y2F- tk.AV.W'3 litt/1QAUM '‘I/41 2-0 • ) Drkil lo-P-Pretvk 1 'Lltioakimati Ptu4 ;* • geDIairi.c. C tir-erclq ?AULUE(., It1:1 Llli a © 2022 DPP PLANNING & DESIGN z 0_ w• U-w w`� Do Z woQ >>- D zno :—v DATE: 6-29-22 REVISIONS: 7-8-22 7-19-22 7-29-22 8-29-22 8-30-22 1 0-17-22 DRAWN BY: JJ COMM. NO. 222152 SHEET NO. LI CERTIFICATE OF SURVEY FOR: PM! HOMES Michael Koch 612-867-3221 0 NORTH 20 PROPOSED ♦ 4.. 930' 1. X=g31.6 q30-- LEGEND 40 DENOTES OFFSET HUB DENOTES EXISTING ELEV. DENOTES PROPOSED ELEV. DIRECTION OF PROP. SURFACE DRAINAGE PROPOSED CONTOURS EXISTING ELEVATIONS EXISTING CONTOURS EROSION CONTROL MEASURES SF DENOTES SILT FENCE EXISITNG LEGAL DESCRIPTION: Lot 2, Block 1, MYRTLE VIEW, Washington County, Minnesota CERTIFICATION I hereby certify that this survey, plan or report was prepared by me, or under my direct supervision, and that I am a duly Licensed Land Surveyor under the laws of the State of MINNESOTA. 10-17-22 raise house 8-1-22 raise house DANIEL L. THURMES License No. 25718 Date: 7-5-22 REMOVE WALL CONTRACTOR RAISED DRIVEWAY GRADE TO 1 2%. VERIFY IF ACCEPTABLE OU 9,12LCD c� O o co V O 888 V 60 OU 8° 0 50v1 ti 890.2 8861.2--� 5 ; x 889.43W-- TW- -�-- 5 ti 9BW------ 891:5TW 88 BW - 8q 2.7TW 8°o.7TW 884.gBW 88p.e - 886.6BW OU 80 co PROPOSED AREAS HOUSE = 2,507 (IN SQ.FT.) DECK = 1 53 FRONT PORCH = 62 TOTAL = 2,722 / 23.8% EXISTING WALLS = 269 REAR PATIO = 1 74 SIDEWALK, CONC. = 226 DRIVEWAY = 1067 WALLS = 55 TOTAL = 1,791 / 1 5.7% LOT AREA = 11,440 SQ.FT. 0 TW=896.2 BW=892.5 * 896.4 8"A TW=896.3 BW=894.1 Z X 8g5.8 O STONE VISA .Ugly < OU 16.8 X 897.3 8g6.gh S89°53'58"E 134.48 (894.) 2 8.67' TW=894.0 BW=890.0 TW=885.0 BW=885.0 888.�TW� 5 `by RETAINING WALL HEIGHTS TO CONFORM TO CITY CODE REQUIREMENTS 8 CO I A / > NOTES: 1. BUILDING DIMENSIONS SHOWN ARE TO BE VERIFIED WITH FINAL CONSTRUCTION PLANS. IF THERE IS DISCREPANCY PLEASE RECTIFY MATTER BEFORE EXCAVATION. DATE OF PLANS 8-30-22. 2. DIMENSIONS SHOWN TO FOUNDATION WALL, NOT SHEATHING 894.1 /' 1/I Y/F/ 134,70 S89°53'q8"E X 896.9 X 8e16.2 /- rA � F- 1 / /I/ IL- Y Y PROPOSED HOUSE co co / r -- r /- r / / I I I / 1 I L_ > 80 f- r co 8,16.7 X8616.5 "9 93.0) 25.0' � 1 :81.7 ST9NE WAL 0 8 :94.7 1 0 0 INSTALL WALL PROTECTION AND DRAIN TILE IF NECESSARY > TW=896.2 BW=895.0 TW=894.3 BW=889.3 TW=888.8 BW=885.6 WALKOUT 0 X 883.0 .081. 'iTW -5 OU z 87.5BW • / I PROPOSED BUILDING ELEVATIONS HOUSE TYPE = WALKOUT GARAGE FLOOR = 894.4 TOP OF BLOCK = 894.8 (9' POURED) BASEMENT FLOOR = 886.1 PROJECT LOCATION: XXX MARTHA STREET N. PROJECT NO. ST02002 PART OF PID#280302031 0006 8c10- TW=887.5 BW=886.0 175.37W5 672.8BW S � OU Suite #200 1976Northwestern Ave. Stillwater, MN 55082 Phone 651.275.8969 dan@cssurvey .net CORNERSTONE LAND SURVEYING, INC. N 1S 11aian3 N S1ia'an3 Rice St W Rice St W Rice St 'W Rice St W Myrtle St W Myrtle St W 1S eyueV N iS ey eIN N lS e1ieNt N Myrtle St W N iS leirleH N l,S ka!J,1eH 3 z Myrtle St W Myrtle St* Bice St W 9 Colvin Creative T n Appeal September 21, 2022 the HPC committee denied the building at 109 Martha St N. We officially would like to appeal this decision. Our specific concern and reason for this appeal application is a direct result from the permitting process and requirements for submitting a building permit. As should be noted, when we asked for a building permit application following all necessary approvals by both the City and County as it related to the lot -split that made this a buildable residential site, there is no mention of the Heritage Preservation Committee or any submittal or approval process. From the point at which we were informed that the lot -split was officially recorded by Washington County and we were now allowed to submit for a building permit, we were never informed of the HPC or its approval process. As you will see on the Stillwater "New Home Construction Permit Application Package", there is no mention of any required approval(s) from the HPC in order to obtain a building permit. In fact, we did not learn of this process until after we submitted all necessary documents as required to obtain a building permit. This included the completed architectural drawings, completed engineering, completed site survey reflecting the building location, setbacks, driveway location and all elevations. It also included the necessary HVAC and Energy Code required information. Soon after all of this information was submitted along with our building permit application, we received an email from Tim Gladhill on August 11m. This is what we received from Tim: Team: We have received your application for Building Permit. Since this is located in the Neighborhood Conservation District, newly constructed homes require the approval of our Historic Preservation Commission. Their next meeting is scheduled for next Wednesday, August 16. If you get me the Design Permit Application (attached) today or first thing tomorrow (with required fees), we can still add to that agenda. Please note again, up until we received this email from Tim, we were never informed of this required approval. Even within the Design Permit Application, there is no mention of an HPC meeting requiring its approval. If we would have been informed of this required approval prior to submitting for a building permit, we would have submitted all necessary documents at a much earlier stage. This would have avoided major expenditures in this home's design and engineering as is required for a building permit and as outlined in in the "New Home Construction Permit Application Package". Obtaining the required design approval by the HPC should be a requirement by the City before a building permit application can be submitted. Such a requirement would have drastically changed the steps we followed in submitting the building permit, and ultimately would have saved the owner a substantial amount of costs in the process we are now involved with. As a final note, when this process was initially started, we were working closely with Abbi Wittman, who was a great help. We began with everything necessary to complete the lot split. We then moved on to the home's design. Abbi introduced us to the 93 page document "Stillwater Design Guidelines Manual". This was reviewed with Abbi several times and we were given direction on a preliminary design we reviewed with Abbi with no rejection. This preliminary design is extremely similar to the design we have submitted for permitting. At no point were we informed that this design would ultimately have to be approved by the HPC. Unfortunately, Abbi left the City of Stillwater before our final design was completed. We are now being asked to modify this drawing with very little direction as what needs to be completed for approval. This has become a very large expenditure to the owners unnecessarily and causing a substantial delay in the construction process. Our builder, PMI Homes Inc immediately contacted the city when we decided to build. He originally met with Abbi and discussed the process, presented a design of what style home we were looking to build and asked what requirements were needed. His direction is that we do not need to make it look historic or colonial, we just need to give it character. Our builder was told that after the final plat was approved and recorded in the county we could apply for permit. On August 11 th we were told that the address for 526 Myrtle St W would be changed to a Martha St N address since the driveway will be on Martha St and were informed we needed to go to HPC and have them review our design. We had no idea that this needed to be done. We were told to get the $25 fee to the City and that we could be put on the next meeting which was August 17th. On August 17th we met with HPC and since Tim graciously worked toward an approval sooner rather than later due to winter coming, it was determined not enough information or time for HPC to review and tabled. They did comment they wanted to know how it fits the guidelines in relationship to conserve character, massing, scale comparable with adjacent housing. Mostly 1.5 cable. 1 story walk out hip. Can be modern or contemporary. Does design change dramatically? Stone on front and not on side. Would like to see patterns and materials on all 4 sides. Has character but relate strongly to neighborhood. Garage in relationship to front door. Our builder had asked about massing but no specifics were given. Commissioner stated it can be modern or contemporary just needs to be relative to neighborhood. After that meeting we made changes to the drawing to reflect the comments from the meeting. We repositioned the front door, we added stone to the corners on the North east of both garage and home and siding changes to give it a look of foundation to siding. We did the same siding changes to the East side. The area to the North and East will be separated from adjacent properties with a fence (currently there is a fence on the East side). We felt this would add the stone material to all corners and pattern bringing in the colors of the home. We never received any direction on what do they mean about the massing. On September 21 st we again met with HPC. The design was denied. Instead of just wrapping the additional corners with stone, they would like more stone on the North and East sides. They would like more windows on the North side and enlarge smaller windows. They again commented on massing. In relationship too massing, we read that it is three dimension and not just from a single perspective, helping define both the interior and exterior shape of the building. In both meetings HPC stated it is a unique property because it is on a corner that people see when traveling Myrtle St. Because it is on the corner, we originally designed the property with an attractive entrance on the west side, so as traveling down (easterly) Myrtle you could look over at the architecture of a porch entrance. It added more character to that side. As you get to the front of the home, you would see the larger windows and doors to enter the home. The North side is to be on the back of an apartment building. To add privacy for both properties a fence will separate and decrease visibility to the new home. We did not incorporate additional full length stone on the bottom specifically because it will not be viewable and is more costly. We did not put in a lot of windows on that side for reasons of security to the garage on a side you cannot visually see from the home and monitor and due to the functional layout within the home which those sides would be kitchen cabinets and a walk in closet. If the massing question is due to size, the first floor finished is 1,657 Sq Ft. with the garage at 867 SF (basement 1,152 SF finished). We have met all the requirements for setbacks and coverages as already approved and once recorded why we applied for permit and then found out we needed to go present to HPC. It is not just a rectangular box because to give it exterior character and functional living to meet the coverages allowances we do not just have a gable roof. We are attempting to give it the more historical feel with the metal ash gray roof. If the massing question is in regard to height, we would like to point out adjacent buildings. The existing parcel, as stated in the councils March 23, 2022 meeting, had been previously subdivided and the plan for this home is similar to those homes (104 Harriet St, 108 Harriet St N and 112 Harriet St N) that were built on those lots. None of these homes on Harriet are as tall as the existing 516 Myrtle St W. Our height will be in relationship to those properties. Thus, if size is an issue we are here today with a plan reducing the footprint of the building. We are also adding additional windows to the garage on the North (security is our concern when doing this) and can add more stone if necessary. If approval can be made to not introduce these changes we would appreciate it but if the recommendation is to do this to allow it to pass we are here to accept and make those changes. In designing the plat a lot of discussion was made about access to the sub divided property at 516 Myrtle Street. Since Myrtle Street is a very busy city road for traffic to and from the downtown area it would be dangerous to access the new 536 Myrtle St W lot from Myrtle Street. On March 23 this is taken from the meeting notes: Though site has history associated with it, it has not been designated as a heritage preservation site by the City of Stillwater. Therefore, the City's Heritage Preservation Commission has no review authority of the variant nor the change in property address. We did not know we needed to go in front of the HPC committee for design. During our process it was recognized by staff, during the HPC meeting, that when HPC needs to be involved in the review, they should be put at the beginning of the process as well. We have made changes to the entrance and windows and material placement on the designs. We do not feel that the design of this home will impact the look and feel of the community in a negative way. We have designed the home in a way to make it visibly attractive from all site views. We also have begun a landscaping design which will take our existing wall, created by Boulder Images, to wrap that stone around the corner and highlight the home from Myrtle Street. It will be very attractive. In the beginning of the process, if we knew that we were unable to build the home we wanted we would never have split the lot and paid all the fees and costs associated with doing so. We have been approached, and still are, by many investors who would like to purchase the property. Steve has lived in Stillwater his entire life. We own the building at 115 Martha St N (aka 516 Myrtle St W) and take pride in making sure the building and landscaping are attractive to the neighborhood. Hoping to establish a home next door also ensures we will continue to make both properties look good for the neighborhood. In discussion with neighbors, they do not care that we are planning on building on this site. They only hope that we are not planning on selling the apartment building because they would hate to see negative changes come into the area. 109 Martha St N Case No. 2022-60: Appeal on Approval for New Single -Family Dwelling at 109 Martha St N (formerly 516 Myrtle St W) Case of Lynn and Steve Thron 15 VHJ.d II 5 15 13ICI iVH Considerations -Preserve the stone wall on Myrtle -Lot consistency ',-, ••( . . •-- , 4.06,..-7 -IL._....'' : •:-.._.:.:_.__ - L.,..._ : , , .• 1 t.7_,,.. '• -T. .,-- --. = •-•._,_:-.---......"-- "," 7.-- - ' __-.......-...-X....... ,r- ..... ,-'. - . - • '- I,' • ; _. i , _ • ) i'l - - . ,.._ , , „ .:,L.,, . ! i • • • • _ ••• kiPrrnnINIM '‘v • -111111111411 Case No. 2022-60: Appeal on Approval for New Single -Family Dwelling at 109 Martha St N (formerly 516 Myrtle St W) Case of Lynn and Steve Thron 2 Telepathy Challenges: - Elevation - Safety - Layout CERTIFICATE OF SURVEY FOR: PM! HOMES Michael Koch 612-867-3221 0 NORTH 20 PROPOSED x 985.0 G85,Q X= 1131.6 _q30� LEGEND 40 DENOTES OFFSET HUB DENOTES EXISTING ELEV. DENOTES PROPOSED ELEV. DIRECTION OF PROP. SURFACE DRAINAGE PROPOSED CONTOURS EXISTING ELEVATIONS EXISTING CONTOURS EROSION CONTROL MEASURES DENOTES SILT FENCE EXISITNG LEGAL DESCRIPTION: (AT THE TIME OF THIS SURVEY THE PLAT OF MYRTLE VIEW HAS NOT BEEN RECORDED) Lot 2, Block 1, MYRTLE VIEW, Washington County, Minnesota CERTIFICATION I hereby certify that this survey, plan or report was prepared by me, or under my direct supervision, and that I am a duly Licensed Land Surveyor under the laws of the State of MINNESOTA. 8-1 -22 raise house DANIEL L. THURME5 License No. 25718 Date: 7-5-22 0u REMOVE WALL 8Gr.5rW 88: r.W 89 ..7rW 0.7TW 887.g6W 7 0u to PROPOSED AREAS HOUSE - 2,495 (IN SQ.FT.) DECK - 125 FRONT PORCH - 67 TOTAL - 2,687 / 23.5% EXISTING WALLS - 269 REAR PATIO - 1 74 SIDEWALK, CONC. - 181 DRIVEWAY - 1067 WALLS - 55 TOTAL - 1,746 / 1 5.2% LOT AREA - 11,440 SQ.FT. W 8"A TW=896.2 BW=891.3 896.4 co 4394/ X897.3 • X 896.8 TW=896.3 BW=893.4 C$93.1) x 3% 1 ' 7 1 r A 89C,.9�: S89°53'58"E 134.48 TW=892.8 BW=888.8 _ TW=885.$ RETAINING WALL HEIGHTS TO CONFORM TO CITY CODE REQU REMENTS NOTES: 1. BUILDING DIMENSIONS SHOWN ARE TO BE VERIFIED WITH FINAL CONSTRUCTION PLANS. IF THERE I5 DISCREPANCY PLEASE RECTIFY MATTER BEFORE EXCAVATION. DATE OF PLANS 6-29-22. drJ 1347 1489 °53 `q8 ' E a3 (896.9 I I-_ �Jr/ TW=888.3 BW=884.9 WALKOUT 0 0 n +i V. h r r 1. x 8965 PROJECT LOCATION: XXX MARTHA STREET N. PROJECT NO. 5T02002 PART OF PI❑#2803020310006 Bg6.0 q5,9 7 -8q4 4 TW=887.0 BW-884.9 8GQ TW=887.0 BW=884.0 81.7 0 8 ALL TW=896.2 BW=894.3 PATIO M x 883.0 w r INSTALL WALL PROTECTION AND DRAIN TILE IF NECESSARY `A1r 1• 7 rr PROPOSED BUILDING ELEVATIONS HOUSE TYPE - WALKOUT GARAGE FLOOR = 893.7 TOP OF BLOCK = 894.1 (9' POURED) BASEMENT FLOOR - 885.4 1 r 0u Suite #200 1976Northwestern Ave. Stillwater, MN 55082 Phone 651.275.8969 danOcssu rvey .net CORNERSTONE LAND SURVEYING, INC. Case No. 2022-60: Appeal on Approval for New Single -Family Dwelling at 109 Martha St N (formerly 516 Myrtle St W) Case of Lynn and Steve Thron Height One story with walkout or two story with or without walkout • - _ • - • Eii _• -C7 - • _ .-••• _ = _ • • - • • . . . . . . • . ...... _a- • . . . - - - Case No. 2022-60: Appeal on Approval for New Single -Family Dwelling at 109 Martha St N (formerly 516 Myrtle St W) Case of Lynn and Steve Thron 4 Footprint ■ rz V V s{ Cal A 835. 1 0 ti TV: 844.3 13W 834.0 .2 INFORMATION SHOWN F ROM 5'URVFY HY OTHE RES DATE I] 21]02. 7 r // %/��f1�1JJ / -S77, eil� I TIW- 844.4 F} IIW' 840. B \ 589'17'49W 134.71 ' 837.4 . f ER ti A i ! • a 8.096 co -L - - 3 0' .�- - -- 20'-41-1 1 1' x843.4 TW 83 8.4 BW-834J E WALL. 1 , 1 E1 11 1 1 .A :1I - --T- -� 94 E HOUSE FoLlw it n �n S.ou { 010 aa. g4s.6' asa %n I •tzv -- 20.1 --- -PROPOSED PARCEL LINE ti 0 TW=844.2 11W -841.4 4 es$ t L1 d aJ. S OiJ 134.63 N!9°17 49'I'E W. MYRTLE ST. C. S.A. H. NO. 12 J STRUCTURAL HARDCOVER 11,443 LOT 2.860 25% ALLOWED HOUSE I,622 GARAGE 857 PORCH 61 DECK 311 TOTAL 2,851 IMPERV IOU5 HARDCOVER 11,443 LOT 2.860 25% ALLOWED DRIVEWAY & SIPEWALK 1,061 TOTAL 1,061 ■ DATE: 6- e-xx OIEYI6gN6: 04115WPI •' ,JJ 1; COW. IiO. 222172 Design 1 August 17 HPC design presented 12 rw: Nis inek i _ ~'are;w 011';w` ia'dI�imigignameassammiiirsimm_ amMangri : �~�r_ i mpp' 12 MYRTLE STREET RIGHT ELEVATION SCALES Il4" = I'•0' REAR ELEVATION SCALE: 1/8' = 1'-a 12 LEFT ELEVATION 5CALE: 1/8' = I'•0` MARTHA STREET AWNING AlliN 3'• 0' AMINO AWNING _ 'mo' __y` vm. j�ti � • �1G_•y•: •� • •--■jai FRONT ELEVATION SCALE 1/4' = 1'-0' y1 FLUUk 1,b22 SU.1-1, BASEMENT FLOOR 1,004 S0. FT, 1O1AL 2,T11 5Q. PT. Design HPC Septemer 21 meeting Changes: - Entrance off Myrtle - Less deck - Window trim - Overhang above lower patio door - Landscaping introduced Exterior Color Pallet/Textures Metal Roofing/Soffit & Fascia: Ash Grey Natural Stone Veneer: Stony Point Lighthouse Diamond Cote: Siding Color: Clay Diamond Cote: SidingiTnm Color: Pelican WINDOWS: Marvin Elevate: Black DECK RAILING: Metal: Black GARAGE DOOR: Metal: Black wlSafety Glass Windows PAVER DRIVEWAY: Natural Stone to Coordinate with Stone Point If Ash Grey ILO Aeti Grey IP 5 57+1%711.4 I 541' le" MYR TLff 7REgT FRONT ELEVATION I T Fool Log e . PPT. UM/MT FLOOR I,IM 50_ FT. 74214.. g.EOR a. rT, 12 5 I — RETAI JINb "MALL A3 6CN7. RIME MENDS MP s" TRIM. g1I-.117‘fiEL E V AT I } TTP 9 rRIrr 1 Pelican Grey 5FOUE VENEER 5 17 Pelican 7RTO 6006 FC5T aca 7Q I211.4I211 Fta MP' SOU WK. STAAIOw1G 5ELJ ROOF Aei7 G r&v 11 11 9'. 9' — 4RACKE 7 .I, . 60TT. RIRM YeFFT51TTT9 II II II II II Ash Grey 11111111111 tTA1W145 I LLS Rta REAR ELEVATION 3' -RR ITT' H RDIE 510I1J6 1&I1 714 IM TYR a' 7R w IT"P; w•� — Z Ire fir. -. -" - .I="-,. " 1:lafi •. �� Stony Pint *� !� . 1i Stony Point +e+ lid...` = •� � �Y MB • ■ gym • a .F.9trilYi IMIk miaEOM=:etE. _. _. �. .iA$I�iOn: i l�+K1a,l� JEL 34' Cloy MI NIGH RA1.IMO Av.. 013,401t LE55114AH 4' ITTPI. 1MRTHA STREET LEFT ELEVATION TRIO in16 Rasa pox TO 1JI11x1 LFII r1N. pw 4104' INN GLFT 5TONE 13Ale FT; REAL RILL +6-f g YeRiev i FY LMV56 -rE1.3 TO RUCK 1: 1.20 ..t. 1.91' FL_R . Landscaping - !- P �1+3 [ t� J,j C L(Ir# : i�� Pt'91 F T . s, I • 9-t-4_\\k„ I Se "CvLP-f Oirrogorrtf-g5 rye 1!uflM -)c.1 \ i t fTG /1/L "--1"Alle.Mik_ltri LILAC,J t CLAIF HritIviotmgri Neighboring Property Sizes (Zi llow-09127122) Lot SF home/SF lot/Garage % home to lot 104 Harriet St N 2232/8451/2 108 Harriet St N 1040/8468/0 12.28% 112 Harriet St N 1840/8276/2 22.23% 122 Harriet St N 1366/6300/2 21.68% 126 Harriet St N 1420/5401/ 26.29% 125 Martha St N 2624/5419/2 and loft 48.42% 121 Martha St N 1709/6970/2 24.52% 115 516 Martha Myrtle St St N (aka N) 5136/Split 109 Martha St N 2809/11,443.55/2 24.55% 424 Myrtle St W 2850/21780 13.09% 115 Harriet St N 3656/22651.2/3 and loft 16.14% 604MyrtIeStW 1301/14810/3 8.78% 114 Martha St N 1374/12196.8 11.27 s °/o Expert 1 i illi Colvin Creative IN CD 108 Harriet St N, Stillwater, Minnesota Height 104 Harriet St N As I look at the height of this property to the east, it is one story at the elevation of where our lot is. Tuck under garage off Harriet. 10 Height 108 Harriet St N As I look at the height of this property to the east, it is one story at the elevation of where our lot is. Entry off Harriet with no garage. Expert : i ing Unit Post Google ar�•risc,aflinry • 112 Harriet St N, Stillwater, Minnesotan ='-47 /,�'` 202.2 Googl Report a problem Height 112 Harriet St N As I look at the height of this property to the east, it is one story at the elevation of where our lot is. Two car garage behind. 12 & 2022 CAWProductions. Inc. Al Rights Reserved. Lot coverage 125 Martha St N If mass is in relationship to how much hard cover vs green space, according to zillow, the living space of 2624 sf on a 5419 sf lot is at 48.42% and has a 2 car garage in this picture but now also has a loft above the garage. 13 Entrance vs Driveway 424 Myrtle St W Myrtle St Address, entrance off Myrtle and driveway off Harriet Case No. 2022-60: Appeal on Approval for New Single -Family Dwelling at 109 Martha St N (formerly 516 Myrtle St W) Case of Lynn and Steve Thron 14 Entrance vs Driveway 115 Harriet St N Garage with loft is all you see on Harriet St N Case No. 2022-60: Appeal on Approval for New Single -Family Dwelling at 109 Martha St N (formerly 516 Myrtle St W) Case of Lynn and Steve Thron 15 Thank you. 109 Martha St N September 24, 2022 Steve and Lynn Thron 516 Myrtle St W, Apt 3 Stillwater, MN 55082 Hello neighbor, We would like to share with you our proposed look at the home we want to introduce to the corner of Myrtle and Martha, being 109 Martha St N, and would appreciate any feedback you may have. Our goal is to improve the appearance of the intersection on Myrtle and Martha. Currently a fence exists on the right elevation (the east side of the property) and we want to put a fence along the rear elevation to add privacy for those at the 516 Myrtle St apartment. The building is a one story with walk out to Myrtle, thus the height of the building (house and garage) will be similar to those on Harriet to the east of this property. Note our driveway will enter off of Martha St and the visibility when traveling on Myrtle will be both the front elevation and the left elevation. We will introduce a couple gray tones and an ash gray metal roof with stone to accent both the gray in the hardy board siding and color of the boulder landscaping. Our plans will include wrapping the boulder wall around the corner and introducing boulders and landscaping (our designer did not enclose that existing gap at the corner but that will be filled in). We take pride in making sure our properties are maintained and look good for all of you around us. If you should have any concerns about the look of the home, size (which is only 1495 plus garage on the first floor), landscaping or anything else, please let us know so we can take some time to address your comments. As stated, we want to bring to that corner an appealing look for all of us to enjoy. We are attaching a sheet you can use to make comments and we do have a mailbox outside 516 Myrtle Street (you can use the outside box labeled Thron) to place your comments in a sealed envelope so you do not have to stamp and mail. Sincerely yours, Steve and Ann . h on WM MOM 1 1 MYR1l.E STREET "'^"' FRONT ELEVAT ION r eua[Uv•N• COW PO Wan mr1 111111 I. =21= latiOdadOG RONDO roe 001110 fforin worrt.u. MSC WRII/, 0 111111 IIIIIII. 1• a RIGHT ELEVATION �1' L -.,M-.,f-- - �_.•—r. r-..-sc • REAR ELEVATION OVA Mr MARINA STREET LEFT ELEVATION KMn�M • N' NWT ... w/ura M ulC 111111111111 M IST Add, 3 Comments for future home at 109 Martha St N. Look of Home Style of Home Landscaping Would you like to discuss further? (circle) Yes No Name Address Phone (optional) Comments for future home at 109 Martha St N. Look of Home Style of Home Landscaping Would you like to discuss further? (circle) Yes Name rl Glck e-c-ye Address /12,-.? Phone (optional 5 '/(( arc/1 gefor-e io 9�aa Comments for future home at 109 Martha St N. Look of Home /Iki 1S !� L dca6 IM : (UEII -r+-l�.iC-t�au-� �U[4� Opt/-ariks?G-Hui L-t 1:ttS Floc") 074.w. fZocsTy,o It -iv s +o'. J ► 4*ja Lac Ai iv $cx,or5E: f tle V1C eas_I', 4S meetut An-4- rf-fc oracse5 0F71-IF 5t7gt AI5 Style of Home JJ dista4f i CzotG , c E- 15 r Ja-12E517^A► 6 F K 1 .__C-Etl,I, pgT ?'ASIVE-7e A)erfs tc,5�IPS eA3t9Z'855, 71fe"- c..,4fie--og,,T PA-ffo L 'r (( /E A rr tffixhu:-� Jruuc1rM6t FE Landscaping r w-f • k8INoff* AJ S o r,tA-ft'rrf1 c" . AluA A ii rrc `r IE d #-i f-JRs urfic aF f ,7fau-6- i.'Ktf( ,4 F iP WI, 6f en4N►G Se-N se- r t-5p.(?z'aN ,gooipc.5 E a,,A.i loo2nor{ f( pp (E EZitiy / r-n-I:pC rIJ en riAwt StItLuirchti 5 '. L I f[ ,r�i_ n�tircn Ate► r�►�g57�f+UtS� ., SaSC.I i4--i e l-{kgh-1EYE- • Would you like to discuss further? (circle) Yes Nv Name 4.1 l VIP CL-�Cy� Address tD`k VW Z‘ fi Si- IU Phone (optional) 2 iU - 02Li4, -.3(8( ...a ■ • Deal: merI rteml offici saes irerr icati e thi nitta rdec mec tit A i#din quir leer ition nati Jgu: sve ct, r 'ng 1 Comments for future home at 109 Martha St N. Look of Home Style of Home Landscaping Would you like to discuss further? (circle) Name Address Phone (optional) C.057 Yes No ) (03 -37c4F Comments for future home at 109 Martha St N. )0 )00 Look of Home /) !i ail iv76VI:7y 10 tilt two )'frrx, twit a/ L15 MYv ii-a St. N. next- clear £ lid r fr J t foo m0ny windows (.1(13 tW �,1 Style of Home kettive L OF -I -heir hoiwic U a4e?u2 fill- -HAP,. L,(3ti f ( • ] hcpe 7i6 /jiprne r �J v-d, Qi looks ooks haw -if -ail rr ! (do( di tes d/ Landscaping f UL (V -f + . -P..0 CP—I -tlittwan `� he any vlsi b iLih j so no Iliad _ reel s pt in. Ii- ill espedcg/q L9 .c! rockwN(,'s pi ivte M S Ill i urn a 1 [ 0 % Sl I • I-1s Still :u 2rd (( j , of ' d l ✓_keNI-Iffed the_ !l Sue iv E (7 lf CYI tO l av ( v«ua l /fef)Y a ' 1 /D I vgoi Nct,Hve feel r reveal S lv r ai /trciairl Would you like to discuss further? (circle) I Yes No Name Alit(Py Address /5 1 o a 5t. Apt. 55 P Phone (optional) r October 3`d, 2022 RE: 109 Martha St. N, Stillwater, MN 55082 To Whom. It May Concern, I am writing in support of the proposed house construction at 109 Martha St. N, Stillwater, MN 55082. I have reviewed the schematics of the proposed home and discussed the plans with the owners, Steve & Lynn Thron. Their home design is charming & stylish, and blends well with the surrounding area. The prospective landscaping improves the look of the intersection corner and the view from both Mrytle & Martha. One of the things that attracted me to this area was the eclectic variety of homes - different styles, sizes, eras, etc. The diversity is part of what makes this neighborhood so popular. I feel this home would contribute to that overall feeling and be a good addition to this community. Sincerely, Carrie J. Swanson 112 Harriet St. N, Stillwater, MN 55082 Ph. 612-231-0239 Comments for future home at 109 Martha St N. Look of Horne Style of Home Landscaping Would you like to discuss further? (circle) Yes 00Name 0tC i"W v 30. Address IMP 111 Phone (optional) No NI IP . 11\))4‘ SIVL L9\7- 3L O39 rl Comments for future home at 109 Martha St N. Look of Home Style of Home Landscaping ,4a0i - lac. R j r ,'f - `e s clft_ c., /0,5 ,..-- i cf ..ct Foe- c.v.- 'Vt1r I r�4euJ �10 ir'o'L4//tom 1. c t cis r- L C7- piG .-e /-i 5 07' u/ 'L a --,2.c' .-42. rl' .57d c Er. Yi di AC', 5. I, ►1 j vvn � 5 e ( �c r� rC,0.� o'9 q d CJ F9 ►Q { � C� �.�re w `— Fe clt.-C 1 Would you like to discuss further? (circle) x p Yes Lf No L1 gous.v, �- ram,-z-i L5 { c_ lac."- �� en 7.Lq� t`'� �l Gr\� Name !r•G[� Address Phone (optional) w pi yrH.,2\ 6-1 2") o I ‘--/ >ra Tim Gladhill From: Ken Stanley <> Sent: Tuesday, October 25, 2022 8:13 AM To: Planning Dept Subject: Re: Meetnig ID 161 843 8759 Case Number CD 2022-60 [CAUTION] *** This email originated from outside the organization. *** Do not click links or open attachments unless you recognize the sender and know the content is safe. I support the Stillwater Heritage Preservation Commissions original recommendation to deny the request in regards to Case No. CD 2022-60. Sincerely Ken Stanley 612 Rice Street W Stillwater MN 55082 1 Tim Gladhill From: JAMES BARTON <> Sent: Tuesday, October 25, 2022 11:47 AM To: Tim Gladhill Subject: Re: CD 2022-60 [CAUTION] *** This email originated from outside the organization. * * * Do not click links or open attachments unless you recognize the sender and know the content is safe. James Barton 125 Martha Street North Sent from my iPhone On Oct 25, 2022, at 11:33 AM, Tim Gladhill <tgladhill@ci.stillwater.mn.us> wrote: Thank you for your comment. Can you verify your name and address for the record? Thanks! iliwater THE $ 1 R T H P L A E p F U I N H E S OTA Tim Gladhill City of Stillwater Community Development Director tgladhill@ci.stillwater.mn.us www.ci.stillwater.mn.us https://www.facebook.com/StillwaterMinnesota P: 651-430-8821 Schedule a Meeting: calendly.com/tgladhill From: Jambi125 <> Sent: Monday, October 24, 2022 6:47 PM To: Planning Dept <planningdept@ci.stillwater.mn.us> Subject: CD 2022-60 [CAUTION] *** This email originated from outside the organization. *** Do not click links or open attachments unless you recognize the sender and know the content is safe. I am so grateful that Stillwater has the HPC to help prevent atrocities such as this. Please respect the Heritage Preservation Commission's motion to deny this request and help preserve what's left of Stillwater's heritage. 1 Washington =_ County FYI BOARD AGENDA November 1, 2022 - 9:00 AM 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Board of Commissioners Fran Miron, District 1 Stan Karwoski, District 2 Gary Kriesel, District 3 Wayne A. Johnson, Chair, District 4 Lisa Weik, District 5 Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board Clerk or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. 3. 9:10 Consent Calendar - Roll Call Vote Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. A. Approval of the October 18, 2022, County Board meeting minutes. B. Approve Contract No. 15181 to renew the library service agreement between the Bayport Public Library and the Washington County Library through December 31, 2025. C. Approval of abatement for property located at 8089 Globe Drive in Woodbury. D. Approval of an amendment to the software maintenance and support agreement between Washington County and West Central Indexing, LLC for the maintenance and support of the property records management system. E. Approve Subordinate Funding Agreement #2 (SFA) with the Metropolitan Council to authorize $198,018 for the replacement of a noise wall along the METRO Gold Line project that is ineligible for federal match. F. Approval of Fiscal Year 2023 Expedited Conservation Partners Legacy Grant Application: Washington County, Lake Elmo Park Reserve Oak Savanna Restoration Phase III. 4. 9:10 Library - Tina Kaple, Interim Director A. 1. Adopt a resolution for a request from the City of Marine for $6,000 from the Jordan bequest to be used for materials and services at the Marine Community Library. 2. Approve permanent use of fund balance in the amount not to exceed $6,000 from the Library Fund 230 for the Jordan Bequest to be used for materials and services at the Marine Community Library. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer Washington County 5. 9:25 Public Works - Erik Jalowitz, Building Services Capital Projects Manager A. Approval of Cooperative Funding Agreement No. 14481 between the City of Woodbury and Washington County for the Central Park Building Improvement Project. 6. 9:40 General Administration - Kevin Corbid, County Administrator 7. 9:50 Commissioner Reports - Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 8. Board Correspondence 9. 10:05 Executive (Closed) Session - Public Works A. Executive (closed) session pursuant to Minn Stat. § 13D.05 subd. 3(c), to develop or consider the offer for purchase of real property located at PID 20.032.21.44.0005 for a North Public Health Household Hazardous Waste Environmental Center and Yard Waste Campus. 10. 10:35 Adjourn 11. 10:40 Board Workshop with Public Health & Environment A. Overview of proposed 2023 budgets for the Washington Conservation District and Washington County watershed organizations. 12. 12:00 Break 13. 12:15 Board Workshop with Administration A. Discuss a potential Land and Water Legacy conservation easement project in Lake Elmo. 14. 12:45 Personnel Committee Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer Washington =_ County BOARD AGENDA October 25, 2022 - 9:00 AM 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Board of Commissioners Fran Miron, District 1 Stan Karwoski, District 2 Gary Kriesel, District 3 Wayne A. Johnson, Chair, District 4 Lisa Weik, District 5 Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board Clerk or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. 3. 9:10 Consent Calendar - Roll Call Vote Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. A. Approval to set a public hearing for November 15, 2022, to consider revisions to Washington County's 2023 Fee Schedule, Policy No. 1032. B. Approval to set a public hearing for November 15, 2022, to review comments on the 2023- 2027 Washington County Capital Improvement Plan (CIP). C. Adopt a resolution to recognize October 2022 as Cybersecurity Awareness Month. D. Adopt a resolution and Agreement No. 1051567 between the State and the County to provide snow and ice responsibilities on Trunk Highway (TH) 96 (Dellwood Road), from TH 244 (Dellwood Avenue) to TH 95 (Broadway Street), a 9.0 mile segment. E. 1. Adopt a resolution approving the Local Road Improvement Program (LRIP) Agreement for the legislatively directed $3,000,000 for the Minnesota Trunk Highway 36 and County State Aid Highway 15 (Manning Avenue) Interchange Project. 2. Approval of the Local Road Improvement Program (LRIP) Grant Agreement, including the Bond Financed Property Certification, to provide funding for a grade -separated interchange located at Minnesota Trunk Highway 36 and County State Aid Highway 15 (Manning Avenue). F. Adopt a resolution approving Agreement No. 15176 between the Washington County Sheriffs Office and the United States Department of Justice, Drug Enforcement Administration (DEA). 4. 9:10 Accounting and Finance - Jill Zenzola, Accounting Supervisor A. Adopt a resolution to amend the American Rescue Plan Act recovery plan. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer Washington County 5. 9:25 Human Resources - Paula Graff, Deputy Director A. Authorize the Memorandum of Agreement with AFSCME Exempt and Non -Exempt Unions for Correctional Health Unit Support and direct the Human Resources Director to sign the agreement on behalf of the county. 6. 9:40 Public Works - Eden Rogers, Engineer I A. Approval of Contract No. 15157 with Kraus -Anderson Construction in the amount of $444,944.00 for Construction Management Agent Services for the Historic Courthouse Exterior Improvement Project. 7. 9:55 General Administration - Kevin Corbid, County Administrator A. Adopt a resolution accepting the 2022 3rd quarter donations in the amount of $6,029.39. 8. 10:05 Commissioner Reports - Comments - Questions 9. 10. 10:20 This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. Board Correspondence Adjourn 11. 10:25 Board Workshop with Public Works A. Update on the Northern Household Hazardous Waste and Yard Waste project. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer September 8, 2022 STILLWATER TOWN BOARD MEETING Township Hall - *Hybrid 7:00 P.M. PRESENT: Chairperson Sheila -Marie Untiedt, Supervisors Mike McMahon, Rod Hunter and Tim Sinclair. Clerk Barbara Riehle, CSO Mark Caroon, Treasurer Marsha Olson, Planner Evan Monson and Engineer Mike Nielson. Supervisor Robert Geisen (not present). REGULAR MEETING 1. AGENDA - M/S/P Sinclair/McMahon moved to adopt the amended agenda to edit as follows: a.) Add: 1.) New Business: Set Budget Meeting in December. 2.) New Business Wetland Permit Review Process -Jay Riggs meeting request. 3.) Clerk: Trees - Right-of-way; responsibility. b. Remove: 1.) Planner: Sinclair Subdivision 2.) Internet -Ad -Hoc: move to November meeting. 2. MINUTES - M/S/P McMahon/Sinclair moved to approve the 08/11/22 meeting minutes as written. (3 ayes; Untiedt abstain) 3. ATTORNEY - Supervisor Chair Sheila -Marie Untiedt read a statement from Attorney, Jared Shepherd. The Township has filed a lawsuit to enforce its prohibition against OWB's against Bonnie and Joseph Haines. The Township Clerk can provide the public with a copy of the Amended Complaint. 4. ENGINEER - Michael Nielson was present. Mr. Nielson reported on the following: a. Ads for Bid - Request for bids have been posted on QuestCDN (online bidding package) and also on our Township website. To date, we have received one bid for Snow Removal and one bid for Road & Trail Maintenance. Neither bid from Miller. The deadline to submit bids is 9/28/22. b. Road Striping - The Park Committee requested to remove the Otto Berg Park handicap stall parking off the (90th) roadway due to safety and move it off -road. There was a discussion to move it to the best location. Engineer Nielson recommends moving it to the head -in parking off 90th and then re -graveling the trail to connect up to the existing trail. The County does not do small striping projects like this; they gave the contact of Chad at Invision Services; but Steve from Miller was contacted to do this. The cost Steve bid was approximately $450 which includes grinding the old stripes off and add the striping in Otto Berg Park along with the stall along Town Hall. M/S/P Sinclair/Hunter moved to accept the bid not to exceed a $500 expenditure for moving the handicap accessible parking stall. (4 ayes) c. Fairy Falls Parking - Engineer Nielson reported that Craig Hansen from NPS requested the Township remove parking along the north end of Orwell Avenue on the east side of the road to allow for 6-8 parking stalls. NPS is planning a "soft" reopening Stillwater Town Board Mtg. — 090822 Page 2 this fall. They are working on proper signage. They plan to attend the October Town Board meeting. There was brief discussion on road striping. Further discussion will take place at the October meeting, discussion was tabled. d. Curve Sign - Residents at 9773 Mendel Rd requested signage due to limited visibility. Engineer Nielson met with the Homeowners, he recommended the Homeowner cut trees and brush back the best they can; then it can be revisited. The hesitation to sign one curve would open the door for more. If at that time it's determined it's needed it would be prudent to put in a sign. e. 2023 Street Improvement (request to begin bid prep) - Some projects were delayed from last year. Mr. Nielson is ready to prepare the specifications. He went over the project locations for Overlay and Chip (Otta) Seal projects. He discussed with the Board a variety of historical details of what has been done and what lasts. He was given authorization to begin the prep. 5. TREASURER - a. Report given. b. Claims and Checks #23919 through #23934 were approved for payment. Ms. Olson reported that some money is tied up in CD's. There have been some changes with reporting in the budget; There's been a movement with the MN Association of Townships (MAT) where they are simplifying the reporting process. (i.e., "Clerk" bucket would include all the duties; not broken out into separated categories such as "elections" or "parks") 6. PLANNER - a. Permit AOP Update - Planner Evan Monson reached out to Mike Isensee at Carnelian Marine St Croix Watershed District (CMSCWD) for an update. Mr. Isensee has been in contact with Contractor Sunde Engineering. The conditions required to grant the 2022 AOP permit have not been met and the 45-day deadline date has expired. Planner Monson suggested sending a notice to Miller that they are out of compliance. Supervisors agree for Planner Monson to work with our Attorney Soren Mattick to write and send a notice of noncompliance. 7. COMMUNITY SERVICE DEPARTMENT - Mark Caroon was present to report. • There were 2 burning permit issued in August. • There were 76 total monthly calls for August. • There were a couple animal complaint calls for August that require follow-up. • September Events: 1. Boom Site Log Run (Sept. 17); special use permit was issued. 2. Yoga Fest - Sept. 23-25th 8. CLERK - a.) Passive -Use Inquiry - Resident Brenda Oseland, a member of the American Sewing Guild, was present to request the use of the Town Hall building. They are a non- profit. They would likely meet 1x/month. Chair Untiedt brought forth the concerns of the "how" to allow and the "who" would be responsible for letting users in and out of the building. Supervisor Sinclair would like to find a way to do this. Supervisor McMahon Stillwater Town Board Mtg. — 090822 Page 3 suggested a lockbox or a unit that would work using Wi-Fi. Township Supervisor McMahon will look into upgrading the door lock system to accommodate public use. Clerk Riehle brought up the fact that in the winter months there would be a greater need to clear snow. Supervisor Sinclair asked about the heating system and who would make sure it was an acceptable warmth in the building. Ms. Oseland suggested they could choose days that the building could utilize the heat best. The use of tables would be great as well. Clerk Riehle will be in touch with Ms. Oseland. b.) Printer/Computer - Clerk Riehle and Deputy Clerk Maes were able to get their township cell phones to communicate with the Brother's printer in the office to print from their phones. The printer model however, does not do a lot of the functions and capabilities that would be ideal in the future which could greatly simplify clerk work. In addition, Deputy Clerk Maes will be putting in a computer upgrade request by the end of the year. c.) Ordinance 195 - Supervisor Chair Untiedt signed the ordinance. Clerk Riehle will send to publication and update the index on the website. There was discussion about the Ordinance Library that is on the website is confusing and in great need of updating. Supervisors discussed the need to rewrite the ordinances and make them able to be searched online easily. Supervisor McMahon is working on a process and will report back. d.) 2023 Calendar - Clerk Riehle has drafted a 2023 meeting calendar. Supervisors were in agreement and will have Clerk Riehle upload it to our website. The exception is the Holy week (April 2-8) dates; the Planning Commission meeting on April 6 will be TBD. M/S/P Sinclair/Hunter moved to authorize Clerk Riehle to upload and publish. (4 ayes) e.) Fire Safety Checklist - Clerk Riehle met with Deputy Fire Chief Tom Ballis. Every year there is a safety checklist that should be gone through in September. The exit sign above the south door needed a new battery, this was done on 9/4/22. There were dead mice downstairs, this was taken care of as well on 9/4/22. The three fire extinguishers all need to be inspected and retagged by the end of September, this has yet to be completed but will be done. In addition, the Town Board Supervisors were invited to celebrate Fire Prevention Week and received invitations to upcoming events. f.) Elections - Clerk Riehle is arranging a site visit from the County to help with the flow of traffic on election day. General Election planning is already underway. Clerk Riehle will have an Election Judge appointment list for her teams ready for approval at the October meeting. The public notice of election has been posted to the website and the bulletin board. All election judges for both the Primary and General will be paid by the end of the year. g.) Township Zoom Account - Supervisors discussed who would be able to administrate during meetings? How? With what device? Supervisor McMahon will look into purchasing an updated Chromebook for the office and anyone could administrate as long as we are connected to Wi-Fi at Town Hall. It was suggested to ask Planner Evan Monson, who does this for another municipality, if this would be something he could do? Stillwater Town Board Mtg. — 090822 Page 4 Supervisor McMahon and Clerk Riehle will work together to get a township account set up bring back any information to share at next months' meeting. M/S/P McMahon/Hunter moved to approve the expenditure not to exceed $30/month for a Township Zoom account. (4 ayes) h.) Trees - Clerk Riehle received a call from a resident on 97th St. N. regarding trees in the right-of-way. Who is responsible? Is it where the tree trunk lies or the branches? The Homeowner would be encouraged to address the issue or it may be removed completely. CSO Caroon and Clerk Riehle will contact the homeowner and address what needs to be done. 9. PLANNING COMMISSION - The commission did not meet last week; they are waiting for Attorney feedback on Short -Term Rentals. 10. PARK COMMITTEE - The committee will meet on Monday, 9/12/22. Supervisor Liaison Hunter is not able to attend that meeting; Supervisor Untiedt will plan to attend in his absence. The lack of picnic attendance by Town Board Supervisors was noted. Next year's date will be determined to better accommodate schedules. Liaison Supervisor Hunter reported on past meetings. 11. COMMUNICATION COMMITTEE - The Committee will meet on Tuesday, Sept. 20t" Board members were encouraged to give input on items for the upcoming newsletter which would primarily be geared toward the General Election. 12. INTERNET AD -HOC - The meeting is delayed, awaiting news from the state on next years grants. This will be an agenda item for November. 13. OLD BUSINESS • HVAC - Supervisor Mike McMahon reported that work was delayed and is now set to be performed on Wednesday, Sept. 14t" • Hot Water System - The current tank either needs to be replaced or an on -demand unit explored for efficiency. A plumber will be consulted for quotes. We do have a utility tub and a bathroom faucet. Tabled until another meeting. 14. NEW BUSINESS - • Set Budget Meeting - Clerk Riehle will put on the calendar for Wednesday, December 7th; time TBD. • Wetland Permit Review Process - Clerk Riehle was contacted by Jay Riggs from Washington County who is requesting a meeting with the Town Board. Chair Supervisor Untiedt will contact Mr. Riggs to arrange what is needed. • Miller loads - There have been reports that loads leaving the pit are not covered. • Other - Supervisor McMahon will be looking into a programmable thermostat, a new router and a door lock system. 15. ADJORNMENT - M/S/P McMahon/Hunter moved to adjourn the meeting. The meeting was adjourned at 8:41 P.M. (4 ayes) Stillwater Town Board Mtg. — 090822 Clerk Chairperson Approved Page 5 October 13, 2022 STILLWATER TOWN BOARD MEETING Township Hall - *Hybrid 7:00 P.M. PRESENT: Chairperson Sheila -Marie Untiedt, Supervisors Mike McMahon, Rod Hunter, Robert Geisen and Tim Sinclair. Clerk Barbara Riehle, Deputy Clerk Jenni Maes, Treasurer Marsha Olson, TKDA Planner Larry Poppler Jr. and Engineer Mike Nielson (via Zoom). PUBLIC HEARING 14411 Dellwood Rd N- Consideration of an application request from Tim and Debbie Sinclair, for a variance request from setback requirements in order to create a 5-acre lot with a buildable area of 12,500 SF. Chairperson Sheila -Marie Untiedt opened the public hearing. TKDA Planner Representative Larry Poppler Jr., PE was introduced as the evening Planner substitute for Evan Monson. Mr. Poppler gave an overview of the request from the staff report. The applicant is looking to split 5-acres, through lot averaging, to create a new lot from the 20-acre parcel for a single-family residence. The 20-acre lot is narrow, with Hwy-96 to the North and the Brown's Creek Trail to the South. There are criteria for setbacks related to Brown's Creek as well as Hwy-96. The Township Ordinance requires a minimum 150 feet setback from arterial roads (Hwy-96) from the centerline, or 75 feet from the right-of-way (ROW), whichever is greater. New lots require one acre of "buildable" land outside of the setbacks. With the Brown's Creek and the Bluff, the Shoreland Overlay Zone/Developmental Code has a setback requirement of 200 feet. This requirement is unable to be met. The Brown's Creek Watershed District commented concerns about approving, noting a number of challenges on the site. Washington County commented 'significant concerns' with the proposed request stating "Variances are only granted when the plight of the landowner is due to circumstances unique to the property, not created by the landowner. This standard would not be able to be met since [a] non -buildable lot would be created by the landowner. Therefore, Washington County recommends the Township refrain from approving the potential lot split." Staff reviewed the proposed request. An evaluation was done based on the following six criteria followed by staff comment: • Variances shall only be permitted when they are in harmony with the general purposes and intent of the Comprehensive Plan and official controls. Granting the requested variance to buildable area requirements does not appear to be in harmony with the Comprehensive Plan and official controls. Stillwater Town Board Mtg. — 101322 Page 2 • The property owner proposes to use the property in a reasonable manner not permitted by an official control. The applicant does not propose a reasonable use under conditions allowed by the official controls. • The plight of the landowner is due to circumstance unique to the property, not created by the landowner. The plight of the landowner is created by the landowner. • The variance if granted, will not alter the essential character of the locality. The variance, if granted, would not alter the essential character of the locality. • Economic conditions alone shall not constitute a hardship if reasonable use for the property exists under the terms of the Zoning Ordinance. Economic conditions alone do not constitute a hardship. • The Board may consider the inability to use solar energy systems as a "hardship" in granting of the variance. N/A; the requested variance is not related to solar energy systems having adequate access to sunlight. The Town Board may either do one of the following: 1. Approve, with or without conditions. 2. Deny, with findings for denial. 3. Table the request. Chair Untiedt asked whether the changes in TH96 from State to County Road would have any change in setback requirements? Planner Poppler replied no, it would still remain arterial. Surveyor, Paul A. Johnson from P J Land Surveying spoke in representation of the applicants. Mr. Johnson believes this is a beautiful and unique piece of property that the Sinclair's purchased 36 years ago. At that time none of the current ordinances were in place. He believes the setbacks are extreme in this case. They have 12,000 SF to build on, and only need 4,000 SF to build a home. Applicant, Tim Sinclair spoke on behalf of his application. He stated that the bluff lines were 50-70 feet above the creek; whereas a home would not be visible at the creek or by the trail. In addition, there are mature trees along the ROW; again, limited visibility. There are buckthorn and black locusts. An opening was created. Limited impact to the 5-acre property with 4.7 acres of open space. Soil testing and wetland determination was done. No wetlands were found and no impact to the creek noted. They desire to maintain the rural character and protect the vision statement as Mr. Sinclair was a member of the Planning Commission at the time and was a part of writing the language for the Vision Statement. New rules came into effect in 2018. He noted that currently there are 4 houses south of Hwy 96 (north of the creek); noting two of the houses (one being on 2.5 acres and 35 feet from the creek; the other is .80 acres and is approximately 150 feet from the creek). Since the property is narrow, there is limited placement for a house. Mr. Sinclair believes he has been a good steward of the property that he purchased 36-years ago. At that time, they donated 20+ acres to the DNR on the east end that abuts Hwy95. In addition, he has granted the DNR a fishing easement and a non -vehicular easement which ties in. He asks for consideration as the Town Board reviews the proposed request. Stillwater Town Board Mtg. — 101322 Page 3 Supervisor Rod Hunter had concerns for setting a precedence for lot splitting of the remaining 15 acres. Mr. Sinclair responded that under current lot averaging it would not be allowed. Currently, 2/20 acre and 4/40 acre allowed. Resident Barbara Medinger- 8802 Stonebridge Trail - spoke during the public hearing to say she believes the Sinclair's are great neighbors and excellent stewards of the natural resources of their property. As a former member of the Brown's Creek Watershed Board and neighbor, she feels strongly in support of their request as the Sinclair's have allowed testing and easements be done from their land. The public hearing was closed at 7:18PM; there will be further discussion during the regular meeting under "Planner". The regular meeting was opened. REGULAR MEETING 1. AGENDA - M/S/P Hunter/Sinclair moved to adopt the amended agenda to edit as follows to Add: 1.) Clerk: PC, Printer, Router. 2.) Park Committee: Drinking fountain repair proposal- approve cost. 3.) New Business: Street signs - damage and replacement. (5 ayes) 2. MINUTES - M/S/P McMahon/Hunter moved to approve the 09/08/22 meeting minutes as written. (5 ayes) 3. PLANNER - a. Sinclair variance request discussion - Chair Untiedt opened the discussion with a comment that there are a number of regulations now, that would require variances. Is there a way to restrict further subdivision? Ms. Untiedt added that the creek is not affected by this proposal. Supervisor Robert Geisen commented that whatever decision is made will outlive them, that whoever owns the property in the future then the precedence has then been set. This property is not grandfathered in. There is other already approved small lots created through subdivision in the community that have been grandfathered. Supervisor Rod Hunter commented that the consideration is that they have been good stewards of the land, have donated 20+ acres and have been cooperative with various agencies. Mr. Hunter was in favor of this consideration. In addition, he suggested a 10- acre parcel split to mitigate any changes of subdivision issues in the future. Chair Untiedt suggested the Board table the request, connect with Attorney Soren Mattick and get feedback on whether there is a way to prevent any future subdivision. M/S/P McMahon/Hunter moved to table the request. (4 ayes, 1 abstain as Sinclair will not vote) b. Permit AOP Update - Planner Larry Poppler reported that a letter was sent to the owner regarding they were out of compliance. There have been conversations with Stillwater Town Board Mtg. — 101322 Page 4 Steve St. Claire from Miller Excavating regarding the completion of plans to meet specifications of the Watershed District which are being completed by Sunde Engineering. Steve St Claire responded that he sent an email to Planner Evan Monson in response to the letter. Mr. St Claire added that the Watershed District sent information on October 7th, which recommended for approval. Jay Riggs from the Conservation District was planning to give a presentation at the next meeting. The next meeting is November 10th c. CUP - Sandstrom ground mount solar - 14033 120TH St N - Conditional Use Permit (CUP) request to have a ground -mounted solar array at a size of over 800 SF, located on a parcel of land 20 or more acres in size. TKDA Planner Representative Larry Poppler Jr., PE; the Planner substitute for Evan Monson. Mr. Poppler gave an overview of the request from the staff report. The Planning Commission reviewed the application request at their October 6th meeting. They heard comments from both the applicant and the contractor and through findings the criteria had been met. The Planning Commission recommended to the Town Board to approve the CUP based on the following four conditions being met. 1. The proposed solar energy system shall adhere to the plans submitted to the township and reviewed with this CUP request. 2. The proposed ground -mounted system shall not exceed the size as shown in the submitted plans of 1,112 SF. An increase in size of the ground -mounted solar energy system shall require an amendment to this CUP. 3. The applicant shall secure any other applicable Federal, State, County and local permits required for the project. 4. The applicant shall pay all fees and escrows associated with this application. Supervisor Giesen asked the Planner a question regarding if there was division of the lot in the future what would need to happen? The CUP application would need to be amended or reduce the size of the solar use. Supervisor Sinclair asked whether it involves just personal use? Applicant Chad Sandstrom answered that it is scaled to meet 103% average energy use. Supervisor McMahon asked whether they had roof panels? Applicants answered; No, because of trees and the positioning of the roof would not work. In addition, the barns are old and may not be able to withstand the weight due to their age. Supervisor Hunter commented that there are a lot of panels, what is the level of use? The property is Agricultural so it serves the hobby farm and the ground mount served as dual purpose to provide shade for their livestock. Stillwater Town Board Mtg. — 101322 Page 5 M/S/P Sinclair/McMahon moved to approve the CUP with the conditions as recommended. (5 ayes) 4. ENGINEER - Michael Nielson was present via Zoom and reported on the following: a. Bids - Snow Removal - Bids for the 2023-2025 Snow Removal Contract were opened at the Sambatek Offices on Wednesday, September 28, 2022 at 2PM. Two bids were received. One bid from Miller Excavating in the amount of $145,400 and one bid from Dresel Contracting in the amount of $224,200. The bids included an estimated number of hours for various tasks and identified an hourly rate for each piece of equipment with labor. It was recommended to award the Snow Removal Contract to Miller Excavating on an as hourly needed basis at the unit rates bid in the form. Chair Supervisor Untiedt questioned "if by example, they only plow $90K worth of work this season, are we obligated at the $145K or the hourly?" A: Engineer Mike Nielson responded "We are not obligated at any minimum or maximum; we pay for the hours, it's an estimate that has been used in the past. Hard to predict the snow levels." Supervisor Sinclair noted that the other bid by Dresel could be higher to accommodate for the travel from Chisago. M/S/P Geisen/McMahon moved to approve and award the Snow Removal Contract to Miller Excavating as recommended by the Engineer. (5 ayes) b. Bids - Road & Trail Maintenance - Bids for the 2023-2025 Street Maintenance Contract were opened at the Sambatek Offices on Wednesday, September 28, 2022 at 2PM. One bid was received from Miller Excavating in the amount of $149,846.70. The bid included an estimated number of hours for various tasks and identified an hourly rate for each piece of equipment. It was recommended to award the Street Maintenance Contract to Miller Excavating on an as hourly needed basis at the unit rates bid in the form M/S/P McMahon/Sinclair moved to approve and award the Street Maintenance Contract to Miller Excavating as recommended by the Engineer. (5 ayes) 5. TREASURER - a. Report given by Ms. Olson who reported that at the end of the month the township had $3,052,049.87 in cash and investments. Through September, expenses seem to be looking good next to the budget. This month, Election Judges who worked the Primary were paid. b. Claims and Checks #23935 through #23972 were approved for payment. 6. COMMUNITY SERVICE DEPARTMENT - Mark Caroon was not present. Clerk Riehle read stats from his report. • There were 5 burning permit issued in September. • There were 74 total monthly calls for September. • There were 3 animal complaint calls for September. Stillwater Town Board Mtg. — 101322 Page 6 •There were 18 traffic related calls for September. (PEOPLE PORTION) 7. WASHINGTON COUNTY - Engineer II Andrew Giesen was in attendance to present an update on the Jurisdictional Transfer of TH96 (Dellwood Rd) to the County from MnDOT. Mr. Giesen gave an overview of the PowerPoint which covered the History of the Highway, Functional Classification and Jurisdiction, what does it mean to be a County Highway and Next Steps. This 9-mile segment, TH96 Turnback has been planned for many years. Roads are classified by the function they serve. There are two primary road functions, they are "Access" and "Mobility". Roadway Jurisdiction is who owns and operates the roadway. By properly aligning roadway jurisdiction helps ensure the best value and use of funds for maintenance and future improvements and helps to maintain or improve the role of the roadway in the transportation system. A County Highway serves Functional Classification, Speeds, Commuter & Truck Routes and have better County Highway Characteristics such as wide shoulders. This transfer is scheduled to occur in the spring of 2023. The County begins operation and maintenance this Fall 2022; This Winter, the County is only responsible for plowing (snow and ice control). In the Spring of 2023, when the Turnback is fully executed, then the County will take on full maintenance responsibilities. Continued collaboration and studies will be done to identify both short-term and long- term needs. Future improvements will follow the County's Cost Participation Policy. Any enhancements the Township would need to participate in sharing those costs. Supervisor Sinclair asked whether there is money following the Turnback? Mr. Giesen reported that they are taking on the 9-mile segment "as -is". Negotiations and future needs are being reviewed. The State would pay the County an estimated $14M. Supervisor Sinclair asked if a Roundabout is in the long-term planning? Mr. Giesen reported that an intersection control evaluation and the corridor study would be performed and anticipate there to be community requests. Supervisor Chair Untied asked whether the money would be escrowed? Mr. Giesen reported that the money would not be escrowed. There are three different funding sources which will be coming in 2023 but they do know there will be capital improvements made to this corridor in 5-15 years. Commissioner Gary Kriesel was present and added that the triangular piece of property would be included. 8. NPS - Fairy Falls - parking/striping discussion - Craig Hansen, Superintendent with the St. Croix National Scenic Riverway and Lisa Yager, Chief of Resource Stewardship and Education with the St. Croix National Scenic Riverway were present to discuss the Stillwater Town Board Mtg. — 101322 Page 7 Day Use Area at Fairy Falls (54 acres). The NPS manages this site location. The Park was closed approximately two years. In the last year, there have been many meetings. There were the following discussion points: ➢Signage - provided by NPS ➢Social trails (not maintained or marked trails) by tree placement to discourage use ➢Parking - Orwell Avenue and possible move to Hwy 95; 6 cars enforcement; no striping ➢Day Use Area - sunrise to sunset ➢NPS - not patrolling ➢Originally closed for health and safety; now general trail conditions deemed unsafe ➢6-8 weeks plan for soft reopen Engineer Mike Nielson commented that the appropriate signage is necessary. He is in agreement that monitoring would be necessary for erosion control and not to stripe at this time. M/S McMahon/Sinclair moved to have the "no parking" signs removed. No vote. Supervisor Geisen would like to amend the motion to remove the no parking signs but then have signs for the space now pending their request at township cost. The amended motion was not accepted. Supervisor Hunter had concerns and Supervisor Untiedt would like to inform the neighbors. Supervisor Untiedt would like to have the NPS put up the signs at their cost. M/S/P McMahon/Sinclair moved to approve removal of the "no parking" signs when the NPS is ready to post their signs for a length of six cars. (5 ayes) 9. CLERK - a.) Elections - Clerk Riehle presented a request to adopt a Resolution appointing Election Judges for the November 8, 2022 General Election with Exhibit A. The Board agreed to adopt the Resolution. M/S/P Hunter/McMahon (3 ayes); Supervisor Sinclair abstained due to conflict of interest. Supervisor Geisen abstained due to conflict of interest; he will be serving as an election judge. Clerk Riehle met with a County Elections Representative for a site visit; the goal was to get another set of eyes and a view of our location so that flow could be best utilized. Now that we are two precincts, a suggestion was to look at another larger site for hosting elections for the Presidential election in two years. Clerk Riehle will discuss this further as necessary following this years' General election. b.) ORI - sunsetting - Clerk Riehle was contacted by Darlene Pankonie with the Washington County Sheriff's Office. In November 2020, Stillwater Township decommissioned our police department. The Township now has a "Community Service" Department. Stillwater Township had been assigned Originating Agency Identifier (ORI) of MN0822400. Given the decommission of the police department, this ORI can be retired from the Minnesota Bureau of Apprehensions systems. Stillwater Town Board Mtg. — 101322 Page 8 M/S/P Hunter/McMahon moved to sunset the ORI and retire MN0822400. (5 ayes) c.) Unpermitted Driveway - Clerk Riehle received a phone call from MnDOT regarding an unpermitted driveway that was put in off Hwy 96/Dellwood Rd. The location happens to be in the bi-pass lane. A review was conducted and will be addressed prior to the Turnback transfer from MnDOT to Washington County. Clerk Riehle had not received the letter to date; but will follow up on this. d.) PC, Printer, Router - Supervisor Mike McMahon looked into cost and features of a Chromebook. He noted that a 12" at $179; was not the best size for ease and accessibility and recommended a 17" Chromebook at the approximate cost of $500- $600. The computer would be accessible for meetings and office use. M/S/P Sinclair/Geisen moved to approve an amount not to exceed $600 for a 17" Chromebook. (5 ayes) The current office printer is basic, outdated and has limited functions. Supervisors feel that the dated model is inhibiting productivity; it doesn't have the scanning capability nor the ability to copy double sided documents and only prints in black and white. Clerk Riehle and Deputy Clerk Maes will consult and look into options and will bring back to the Board. The current internet router is with Century Link. Supervisors discussed an update to the router is needed. It may not increase Internet service but may be needed for reliability. Further discussion was tabled. 10. PLANNING COMMISSION - Commission member Alan Robbins -Fenger was present to give a summary from the Planning Commissions meeting last week. The Commission has continued to work on a Short -Term Rental Ordinance. 11. PARK COMMITTEE - The committee met recently. Supervisor Liaison Hunter reported that the committee will go on seasonal hiatus. Mr. Hunter spoke on a $50,000 grant that the committee learned was available; this is for enhancement through the Legacy fund which would benefit Little Carnelian Park. The Township would have to provide 5% of the funding. The Park Committee is looking to apply. Deputy Clerk Jennifer Maes reported that the drinking fountain is cracked. Park Member Noah Smith is willing to fix this but needs funding for materials to do so. M/S/P McMahon/Hunter moved to approve the amount needed not to exceed $400 for repair of the drinking fountain. (5 ayes) 12. COMMUNICATION COMMITTEE - No report given. 13. INTERNET AD -HOC - This will be an agenda item for November. 14. OLD BUSINESS Stillwater Town Board Mtg. — 101322 Page 9 • HVAC - Supervisor Mike McMahon reported that the new unit is in. He noted that the "nest" thermostat is not compatible with the "G-Suites" email accounts so a separate Gmail account will be set up to allow for ease of use. • Hot Water System - Supervisor McMahon reported that he talked with Township resident and plumber Ron Haussner who suggested something other than the on - demand unit. Supervisor McMahon will have him come and evaluate our current system and diagnosis and bid the project. Table until next month. 15. NEW BUSINESS - • Pesticide Preemption sign -on letter - Supervisors had not had an opportunity to look into the details; tabled until November. Clerk Riehle will forward the link to the Board for review. • Door Locking - Supervisor McMahon reported on ADA requirements and explained some options for systems. A new system could be updated by using Covid funds. Supervisor McMahon will put together a formal proposal. • Street Signs - Supervisor Robert Geisen reported that the street sign at the intersection of Mayfield/Mendel is in need of replacement because it is unreadable. Also, the street sign at Mendel Rd./101st St. is laying on the ground as it must have been hit. Clerk Riehle will contact CSO Mark Caroon for follow-up on these. 16. ADJORNMENT - M/S/P Hunter/Sinclair moved to adjourn the meeting. The meeting was adjourned at 9:15 P.M. (5 ayes) Next meeting scheduled for November 10, 2022. Clerk Chairperson Approved