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2022-10-04 CC Agenda Packet
Zoom Meeting Participant ID: 679368 X el Gov ..E View Click to join audio IT1 Join Audio Start Video StillwaterMN 213 Chambers Beth Wolf Stillwater IT Stillwater IT tubers Tim Gladhill P Type here to search Security • 6 0 e+ ro �s of Participants Share Screen Record Reactions Apps Mute All Leave Participants (6) E (Co -host, me, participant ID: 679368) FA Stillwater IT (Host) Stillwater AV 0 al Chambers StillwaterMN 213 Tim Gladhill Invite 4 4:42 PM 10/4/2022 107TH'STN LAKE MASSTERMAN 116TH ST N LA g'E ,s= 114TH ST N STI L LWATER OLIVE ST: - Mi1eS Zoom Meeting ® Recording... Ui City Clerk Beth Wolf Stillwater Kenneth Oberman Stillwater if Kenneth Oberman Chambers Chambers Tim Gladhill P Type here to search 0 A 0 X Participants (6) (Host, me, participant ID: 703553) 0 Za Stillwater (Co -host) 0 . r Stillwater AV #DJ Kenneth Oberman Chambers Tim Gladhill Invite Mute All P a (Jo PM 10/4/2022 REVISED City of Stillwater Certification of Delinquent Problem Properties Fees For Collection with the 2023 Property Taxes L.I. Project #00050 Term: 1 Year Rate 10% PID CERTIFICATION AMOUNT 34.030.20.22.0019 $4,500.00 TOTAL: $4,500.00 2022 Street Improvement Project Assessment Hearing October 4, 2022 LEGEND PROPOSED OVERLAY PROPOSED RECONSTR PROPOSED RECONSTRUCT 2022 STREET IMPROVEMENT PROJECT ns usn/as IU sr •I MILL AND PARTIAL UCT 4Tl1STS BRICK ST S CHERRY ST E DUBUOUE ST E EAGLE RIDGE LN EAGLE RIDGE PL EVERETT ST S GROVE ST S l4AN000( ST W KALUE CT M A.LMD CT WabWOODCT rB. B>_a•� s WILE/MOD !'ice`® '.:,f�� Lai "2ND ST S •'* BURLINGTON ST S OUBUOUE ST E HANCOCN ST E MARSH ST E WI(LARO ST E r 4, PINE ST,, Project Schedule Authorization of Feasibility Study Neighborhood meetings Feasibility Study Pub'c Hearing A prove Plans/Authorize Bid ccept Bids/Award Contract Construction Cost Declaration Final Assessment Hearing August 2021 November / December 2021 February 15, 2022 March 1, 2022 March 15, 2022 April 19, 2022 May - October, 2022 September 6,2022 October 4, 2022 Project Update ❖ 273 properties on the project ❖ 3.44 miles of street work + 1.67 miles of reconstruct + 1.77 miles of mill and overlay As of 10/4/22 about 80% of the work is completed. Major remaining items are scheduled: • Brick Street, Ramsey Street , and Grove Street Curb and gutter and Pavement starts the week 10'h of October . • Hankook Street between 3rd and 2nd street Mill and pavement The week of 1 7th of October. • Everette Street 2nd layer of pavement the week of 1 7th of October. Project Costs Construction Costs $1,965,000.00 Engeering/Admin. $ 460920 ToaI Project Costs $2,425,920.00 .00 Preliminary and Fin The final assessment amount is the lower of the actual calculated assessment or the appraised benefit to the prope y We rece ed 6 objecti • ns. al Unit Assessment Comparison Priliminary Calculated Appraised Type Assessment Assessment Benefit Assessment Assess Assessment Rate * Rate * Value Rate Units Amount Mill and Overlay - 1.5 inches $3,661 $3,737 $3,600 Unit 139 $500,400 Mill and Overlay -MSA Streets $2,288 $2,288 $3,600 Unit 1 $2,288 Mill and Overlay - Non MSA L/F $35.70 $39.04 LF 454.45 $17,742 Mill and Overlay - MSA Street $22.30 $24.40 LF 264 $6,442 L/F Partial Reconstruction $5,995 $6,010 $6,000 Unit 53 $318,000 Reconstruction Brick Street (MSA) $7,445 $7,783 $9,000 Unit 3 $23,349 Reconstruction Non-MSA $10,424 $10,895 $10,000 Unit 46.4 $464,000 Lake View Hospital Sidewalk assessment $15.50 $17.50 SQFT 2250 $39,375 Water Services $2,355 $2,355 Unit I 3 $7,065 • Reconstruct Non-MSA Streets $105 $107.50 1065 $114,488 T IF Reconstruction MSA Streets $75 $76.5 LF I 227 $17,366 T IF' Zvago Building (114 Brick $2,978 $2,978 $2,000 Unit 48 $96,000 Street) MS A Assessment Total $1,606,514 MSA Funding $504,116 City Funding $269,290 Water Department Funding $46,000 Total Street Improvement $2,425,920 Assessment Method ❖ Unit method is used for all residential properties. ❖ Residential corner lots are assessed 0.5 units per side improved ❖ Commercial properties are assessed per lineal foot of frontage according to City policy. ❖ Duplexes and apartment buildings are assessed 0.8 unit according to City policy. Brick Street and Ramsey Street assessed properties i OLIVE $7,783 � 8,891.5 S I Rt±T $16,800 co N CSAH 5 2022 Street Project: Total Reconstruction Assessment .5 Unit 1 Unit .8 Unit per Space Lineal Feet STREET Everett Street and Hancock Street as=ed properties $153,436.5 $10,000 W • H 0 • WEST ▪ HURCHILL STRET = WE cocc 911 905 icn 813 805 ti o 904 621 coC°8 0cTi < w cn 91 921 Lu c 804 Q N 712 918 Q 921 916 91. • N. 706 = CO 606 92 WEST ANDERSON STRET I 1- 10( I- D 601 co �' 723 711 705 O 0)oo O CO co 1010 1! 5 1104 1112 1128 1204 4 08 1214 1216 1224 1302 1306 1308 1312 1316 819 ANCOCK STREJT 1103 811 L 1111 1121 1127 1203 2022 Street Project: Total Reconstruction Assessment �OOOO.p • .5 Unit .8 Unit per Space 1 Unit Lineal Feet Lherrey Street, East ubu e Street, and 4th Strt rIsessed properties $10,000 275 O' 301 O 30 Z 3 2022 Street Project: Total Reconstruction Assessment .5 Unit 923 1007 1009 1013 1017 924 928 1002 1010 1016 1102 j 1106 911 910 915 919 1009 1015 0)% 1008 2022 Street Project: Total Reconstruction Assessment .5 Unit .8 Unit per Space 1 Unit Lineal Feet 2022 Street Project: Total Reconstruction Assessment r ,/H .5 Unit .8 Unit per Space 1 Unit Lineal Feet 935 518 DUBUQUE w 1005 1002 z 1009 j 1006 1014 1019 1016 = F- 1101 1024 u 1105 i 1015 1019 1023 1022 J A A A 9 LU z 100 LU 101 101 101 Ili Partial Construction assessed properties CO 0 Co CO CO 1322 MYRTLE 101 RAMSEY CO N N CO W CSAH 117 I 111 N co N 1202 STREET 116 CO O N N N N STREET 1 O N r I— w w F w I- Z w U 112 C 10 112 WE Co 112 2022 Street Project: Partial Reconstruction Assessment .5 Unit 1 Unit Lineal Feet �� 1028 1013 •`~n`. V 1011 7 1016 _o p .A93� . _I '.' f _ 3 921 91^ • 910 w 907 920 920 ' 2— 910 001 900 911 930 I w 927 7_: 820 .• 845 MO^�'95' 891 881 871 2022 Street Project: 8�r 840 E-AG LE RIDGE 810 „`. 861 939 8e0 Partial Reconstruct 807•''� 811 i `-_ Z 821 y ' 802 • 801 __- ��t1 L855 Assessment - - 825 _1 • 851 z -- 786 781 i -`. .5 Unit 831 ! 841 771 835 $3 06P00 '74/F fi 761 711 1 Unit �. '.731 -C7.41 . 701 c7i --. CCU .. / / rR...IL • 7'5 7 5]r. i. 5 1 h4- 2221 y~ \� 640 24,aC•6._6 680 ?is(� 1,. 2211 2001' 13294 7!FP.1 660 ''.00 342 620 • �. 520 `'• v�.• .�. 521 2 540 - 621 . 600 . . \ 7. T 620 ry 601 P�Cry� c 510 501 600.. 591 ti �C _ 515 \;O1 510 185 cr) in 9000 M ry k""-60 w CO 1 — — o ..21 350 •_� s.36 -� ILI ro.340 J• C' nli m 301 p,-- 13040 G 231 310 ..0 ' 21p.. h 13339 152 122 2360 15n 140 221 211 201 4 102 290 230 270 172 1.j4! 2000 1900 IMill & Overlay assessed properties 775I4 "* i 757,24 645 DO 739 2211 721 KALL! COURT '... 2221 2022 Street Project: 1.5" Mill and Overlay Assessment .5 Unit .8 Unit per Space 1 Unit Lineal Feet $1,800 2001 $3,600 618..- B22 911q--eS LGc�ys3 SS -- --- 628 4. -. EAST 70� 715 712 719. 718 801 804 807 815 808 81J 817 822 114 U 654 563 660 673 218 WILLARD STREET 203 704 703 704 J 709 708 i 709 709 500; 715' 712 712 LL, 711 712 0 717 is. 718 720 n 717 802 801 806 808 817 E. HUDS 704 720 801 w 811 s821 808 514 713 1_-717 I 723 Lev 1807 I B15 '822 81918 EAST CHURCHILL STREET WI sal L-10.J 904 905 904: 905I .2 909_-i•- 906 0 9C4 910 z 913 _ o 915 1 915 = 913 . 914 .w 319 918 920 321 i-928 I-. 01;9 _� 1001 11002, : -1u 1004 1 C107 _i 10t_ 1008 01 -613 1012 11006 010 1015 I 1019 110222 EAST fi901 1104 10F 1109 1119 1110 1120 1207 1206 1213 1214 217 1225 :1224 STREET 1303 '1306 1309 -- -I 1314 1323 1320 1329 1334 1339 1342- i ¢ 1345 134E • 0 ;SAH 24 16472 ; 6450 I 1018 911 912 915 i 918 925 920 1001 1002- = 1007 1013 Ile�i HA.N000K LI 110;Y 1102 Epic, 1112 EAS T I-; ' L 103 117 1209 1215 1214 ? 1218 1221 1224 SE: 13 03 J 1304 1305 1312 a - o 1314 w 4 '1345 41146 . 1017 STREET 11103 11104 1105 1100 1111 1112 BURLINGTON 1204 1212 1215 1214 1216 1219 1225 1226 MARSH a 1302 1306 1312 1311 1316 1317 1318 1323 1329 85TH STREET NORTH 111 114970 000 812 816 .304,• 822 317 910 w 915 —917 916 91s 924 923 1007 = 1 I 1013009 1017 928 1002 1010 2 400 725 005 z 800 901 907 911 915 919 923 927 931 935 Er.S 1003 1009 1U15 -1 1015 1019 � 102 1101 1106 1105 1103 ' 1107 1 1109 1111 STREET w s MLA I G n 1215 1214 w 1217 12 8 1221 Lu 1225 STREET 4- cc 1393 1309 ? J 1310 131.1 1318 1322 1338 1342 7' 680 2022 Street Project: 2" Mill and Overlay Assessment / 5 Unit 8 Unit per Space I Unit Lineal Feet UUtlUUUE 10 10 SI SHE I 001 1002 005 100E 1010 1016 T 102 11 EAST 9 C SA 23 z 1017 1022 = 1019 1014 023 ~ s 1030 1 506 518 608 618 EURLINGTCN 5 = 503 503 1204 I- D 120i 1209 1212 F., 1209 1213 1215 1220 1215 --..._. 1221 1222 1213 1230 516 1225 1234 T LC UIS STRE ET 1302 1315 75 ._.. 6.._.. 1308 1316 1312 1313 m1319 1315 D 1325 LL 1331 1332 LL 1347 1348 65TH STREETNORTH 1331 1214 1224 1308 1318 1318 132, 1330 EAST F Cost Apportionment Special. Assessments $1,606 514 MSA/unding $504, 116 1Citi Funds $269,290 ter Utility Funding $46,000 ONoject Total $2,425,920 Payment Information ❖ Pay partial or whole amount by November 15th, 2022 ❖ Balance as of November 15th, 2022 added to tax statement at 4.5% interest rate ❖ Payment term: 10 years $10,000 Assessment- 4.5% simple interest, 10-year term Year 1/' 2/ S (10 Principal $10,000 $9,000 $5000 $1,000 Interest Total $450.00 $405 $225 $45 $1,450 $1,405 $5,225 $1,045 Recommendations • Conduct Public Hearing on the proposed assessments. •:• Adopt final assessment roll. 2021 Sidewalk Rehabilitation Project 2021 Sidewalk Rehabilitation Project Assessment Hearing 1 October 4, 2022 Project Schedule Authorization of Feasibility Study April, 2021 Public Hearing August io, 2021 Approve Plans/Authorize Bid March 15, 2022 Accept Bids/Award Contract April 19, 2022 Construction May — October, 2022 ■ Cost Declaration September 6,2022 Final Assessment Hearing October 4, 2022 Project Update Total sidewalk replacement Area: 2,869 S.F. To Date about 50% of the total area is replaced. The remaining of sidewalk is scheduled to be replace in October. 2021 Sidewalk Rehabilitation project Sidewalk locations • Sidewalk Locations 2021 Sidewalk frnprovent Project Feel p 500 1,0C4 2,000 G INSHIP OMESTEADt GR ►y GRN G IDIENT Sidewalk Location 2021 Sidewalk Improvent Project BRDG . AYER WAY SUMMER 911N1u1ER FIELDS ■ • ^ 33 •r • GREEN t . 3 N Feet 270 540 1,0a0 2021 Sidewalk Rehabilitation Project Project Summary Properties involved: 28 Sidewalk replacement Area: 2,869 S.F. Replacement ranges from 15 SF to 860 SF. Feasibility Estimated cost: $45,540 2021 Sidewalk Rehabilitation Project Project Cost and Financing Total Project cost: $39,287.5 Assess 50% of cost or $19,643.75 Assessed cost: $6.85 per square foot Assessment range from $102.75 to $5,891 Payment Information � ':' Pay partial or whole amount by November 15th, 2022 ':• Balance as of November 15th, 2022 added to tax statement at 4.5% interest rate 1 '. • Payment term: 5 years 2021 Sidewalk Rehabilitation Project Sample Assessment Calculation Sample Assessment = $500.00 5-year term, 4.5 interest Year Principal Interest Total 1 $500.00 $22.5 $122.5 2 $400.00 $11.00 $118.0 5$100.00 4.5$104.5 5 4.5 2021 Sidewalk Rehabilitation Project RECOMMENDATION • Conduct hearing • Approve assessment roll I 0 JL1 S ci-V c /t--Q) ebatecc 6se � 55 ro ext.. 3 )-z g.ectAA.se._ Ame eilL 4- (.L) ÷(ocfx--- iqo teaffruct,9s+, �-F- c 1 u dfc-r4_ Pry-ft14 Mtc,ll.Ct,L/ e �� -- (i2 13 a (e RAt 5C- S w "I. 0 REcF Oct. 114-e-ed- Eo �� ��'� 4 to c,, o 11 +",/ o ,�oi'' ter t0:n 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us NOTE: Public can participate in person at City Hall, online at www.zoomgov.com or call 1-646-828-7666 and enter the meeting ID number: 161 843 8759 or watch live on the city website or on local Channel 16. Public comments can be emailed to stillwater@ci.stillwater.mn.us AGENDA CITY COUNCIL MEETING October 4, 2022 REGULAR MEETING 4:30 P.M. I.CALL TO ORDER II.ROLL CALL III. OTHER BUSINESS 1.Jurisdictional Transfer of Truck Highway 96 IV.STAFF REPORTS 2.Public Works Director 3.Police Chief 4.Fire Chief 5.Finance Director 6.Community Development Director 7.City Clerk 8.City Attorney 9.City Administrator 10.IT Manager 11.Library Director V.RECESS RECESSED MEETING 7:00 P.M. VI.CALL TO ORDER VII.ROLL CALL VIII. PLEDGE OF ALLEGIANCE IX.RECOGNITIONS OR PRESENTATIONS 12.Certificate of Appreciation for Stillwater Sunrise Rotary and Stillwater Noon Rotary 13.Proclamation – Infants Remembered in Silence 14.Proclamation – Fire Prevention Week X.OPEN FORUM – open forum allows the public to address Council on subjects which are not a part of the meeting. Council may take action, reply or give direction to staff. Please limit your comments to 5 minutes or less. XI.CONSENT AGENDA – these items are considered routine and will be enacted by one motion with no discussion. Anyone may request an item to be removed from the consent agenda and considered separately. 15. September 20, 2022 regular and closed session meeting minutes 16. Payment of Bills 17. 2022 General Election Appointment of Judges – Resolution 18. Certification of Administrative Civil Penalties, Parking Mitigation Fees and Solid Waste Charges – 3 Resolutions 19.Chestnut Street Storm Sewer Lining Project Agreement 20.City Website .Gov Domain Registration Page 2 of 2 City Council Meeting Agenda October 4, 2022 21. Final Plat for MJG Addition (Caribou Coffee) at 2001 Washington Ave – Resolution 22. Fire Service Contract with May Township 23. Gambling Permit for Church of St. Michael – Resolution 24. Gambling Premise Permit for Stillwater Elks #179 – Resolution 25. Lumberjack Landing Archaeological Survey Contract 26. Preservation of City Historical Books 27. Short Term Home Rental License for 816 4th Street South 28. Soil Boring Study Agreement for the 2023 Street Improvement Project XII. PUBLIC HEARINGS – when addressing Council please limit your comments to 10 minutes or less. 29. Amend City Code regarding Accessory Uses and Structures in residential districts to update sizes for larger lots, allow for home offices/recreation rooms, and remove other conflicting regulations pertaining to accessory structures in the City Ordinance – Postponed Indefinitely 30. Adopt Proposed Assessments for 2022 Street Improvement Project – Resolution 31. Adopt Proposed Assessments for 2021 Sidewalk Improvement Project – Resolution XIII. UNFINISHED BUSINESS XIV. NEW BUSINESS 32. Conditional Use Permit for Myrtle Apartments at 107 3rd St N – Resolution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lVED Of.T u 3 1021 City ot StillwaterTo whom 1t may concern: Ad · · t-tion . . $ . mm1s '"' h Formal obJect1on to proposed assessment of 10,000 for street and curb improvement on 110 C erry St West in the city of Stillwater: My family purchased 110 Cherry St Won Sept 5th of last year(2021). It was a much neglected property that according to neighbors and the evident dilapidation of the property, had stood abandoned for nearly 3 years. We purchased this house fully knowing that it was going to be a huge challenge and have put all of our effort and extra income into trying to restore it to its original glory. It is a Gothic Victorian house that according to county records was built in 1868, making it one of the oldest in Stillwater. This project has been a huge financial burden for us, but we felt that with proper budgeting we could pull this project off and rejuvenate a beautiful classic Stillwater house. This would not only improve our neighborhood, but give us a dream house to raise our child. We appreciate all that Stillwater has to offer and feel lucky to have great neighbors in a great neighborhood. All of that stands in stark contrast to the feeling we had when we received a $10,000 bill for renovations on our street and curb. We felt blindsided to get this assessment without any prior notification of intention or a letter of proposal which included some clue to the dollar amount. We have been putting all of our extra money into renovations and restorations and an extra $10,000 is a huge burden to be placed on any family in the best of times. This felt like a slap in the face to receive in such a manner, without warning. Our lot is half the width of all of our closest neighbors at 50 feet wide to their 100 foot. Due to our lot being what is termed a "cherry stem lot", we have frontage on Cherry Street of 50 feet and a 16 foot driveway that fronts on Laurel Street. Due to this we don't have vehicle access to Cherry and all of our travel is done on Laurel where our driveway exits. While nearly all of our neighbors actively use Cherry Street for daily function, we have no outlet to it and use it only when walking to the park. We hope that you will take these facts into consideration and make a significant reduction to this assessed road maintenance fee. When our finances are already stretched to the limit, this fee is the dagger that could shut down our renovations and set this house back for years. We appreciate your time and consideration in this matter and look forward to discussing these issues in person. Thank you, Andrew Johnson And joh 78@hotma i I .com 612-360-1376 110 Cherry St W Stillwater, MN, 55082 To Whom it May Concern, This letter is in regards to our home, 910 Eagle Ridge Pl. RECEIVED SEP 3 0 2022 City of Stillwater A~rniniotmtion My husband and I were recently quite shocked to receive an invoice for $6,000 in the .mail, due in 1.ess than sixty days. We, among other neighbors, were surprised to learn that we '!'er~ financially ~espons1ble for the renovation of our city 's public streets. Knowing now that the street proJect 1s our financial . responsibility, we can't help but wonder why we were not informed of this prior to the start of r~novat1~n? We like to budget and plan for large expenses such as this, and we surely would have appreciated ~emg informed several months ago when the project began . Had we known in May, we would have had six months to budget and prepare to make such a large payment to the city. Additionally, we never take out loans at 4.5% interest, so adding this bill, plus interest, onto our yearly taxes is not an option for our family. -we would like to request that the city lowers our assessment of $6,000 considering the following facts : One random day in June , w ith no prior notice, a tree service company was outside of our house cutting down two of the three trees on our property. We called the city to ask if they knew what was happening , and we were told there was nothing in their plans to remove the trees. We were told if there was more information regarding this matter, we would be called . We were left with one tree , two tree stumps, and a huge landscaping project in our yard . We have still not heard anything from the city in regards to who took down our trees, but we assume it was part of the street renovation. Is part of our $6 ,000 bill going to pay the tree company? We are also now financially obligated to hire someone to remove the tree stumps, as well as the third tree, and completely redo the landscaping in the area that used to house our three trees . Please see the attached photo of what our yard looked like after the tree company left that day. After our street was torn up, we turned on our irrigation system to find that one of our sprinklers had been broken. No one ever notified us of this mistake, and we are forced to hire someone to come repair the damage caused by the construction workers. Please see the attached photo of our damaged property. After the concrete connecting to our driveway was poured, we were left with a large hole in our driveway, approximately 6-8 inches deep, and extending the entire width of our driveway . It was left like this for two months before someone came to fill it in with blacktop. A city worker came one day to fill part of it in with rock, but our 19 month old son continued to fall into the crack, so we needed to fill the rest of the space in with our own rock. We were shocked that such a hazard was left for months, and our neighbors continued to ask us when it would be repaired. Please see attached photo of our son walking near our damaged driveway. The biggest disappointment for us is the fact that there was no communication as to what this was going to cost our family . We have now been left with a large bill owed to the city, as well as being forced to hire a tree service and landscaping company . Couidn 't we have been informed of this ahead of time so we could hire someone to do all of the trees/stumps/landscaping ahead of time? On behalf of all of our neighbors , please include us in future decisions that will affect us financially . This has become a burden for our family, and we refuse to take out a loan at 4.5% from the city to pay it off. We appreciate your time and consideration in lowering our bill. We love the city of Stillwater, and we want to continue being proud residents of this city. We can be reached by email at Johnson.D2306@gmail.com or by phone (651)303-2485. Best, Daniel & Jenna Johnson 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us NOTE: Public can participate in person at City Hall, online at www.zoomgov.com or call 1-646-828-7666 and enter the meeting ID number: 161 843 8759 or watch live on the city website or on local Channel 16. Public comments can be emailed to stillwater@ci.stillwater.mn.us AGENDA CITY COUNCIL MEETING October 4, 2022 REGULAR MEETING 4:30 P.M. I. CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 1. Jurisdictional Transfer of Truck Highway 96 IV. STAFF REPORTS 2. Public Works Director 3. Police Chief 4. Fire Chief 5. Finance Director 6. Community Development Director 7. City Clerk 8. City Attorney 9. City Administrator 10. IT Manager 11. Library Director V. RECESS RECESSED MEETING 7:00 P.M. VI. CALL TO ORDER VII. ROLL CALL VIII. PLEDGE OF ALLEGIANCE IX. RECOGNITIONS OR PRESENTATIONS 12. Certificate of Appreciation for Stillwater Sunrise Rotary and Stillwater Noon Rotary 13. Proclamation – Infants Remembered in Silence 14. Proclamation – Fire Prevention Week X. OPEN FORUM – open forum allows the public to address Council on subjects which are not a part of the meeting. Council may take action, reply or give direction to staff. Please limit your comments to 5 minutes or less. XI. CONSENT AGENDA – these items are considered routine and will be enacted by one motion with no discussion. Anyone may request an item to be removed from the consent agenda and considered separately. 15. September 20, 2022 regular and closed session meeting minutes 16. Payment of Bills 17. 2022 General Election Appointment of Judges – Resolution 18. Certification of Administrative Civil Penalties, Parking Mitigation Fees and Solid Waste Charges – 3 Resolutions 19. Chestnut Street Storm Sewer Lining Project Agreement 20. City Website .Gov Domain Registration Page 2 of 2 City Council Meeting Agenda October 4, 2022 21. Final Plat for MJG Addition (Caribou Coffee) at 2001 Washington Ave – Resolution 22. Fire Service Contract with May Township 23. Gambling Permit for Church of St. Michael – Resolution 24. Gambling Premise Permit for Stillwater Elks #179 – Resolution 25. Lumberjack Landing Archaeological Survey Contract 26. Preservation of City Historical Books 27. Short Term Home Rental License for 816 4th Street South 28. Soil Boring Study Agreement for the 2023 Street Improvement Project XII. PUBLIC HEARINGS – when addressing Council please limit your comments to 10 minutes or less. 29. Amend City Code regarding Accessory Uses and Structures in residential districts to update sizes for larger lots, allow for home offices/recreation rooms, and remove other conflicting regulations pertaining to accessory structures in the City Ordinance – Postponed Indefinitely 30. Adopt Proposed Assessments for 2022 Street Improvement Project – Resolution 31. Adopt Proposed Assessments for 2021 Sidewalk Improvement Project – Resolution XIII. UNFINISHED BUSINESS XIV. NEW BUSINESS 32. Conditional Use Permit for Myrtle Apartments at 107 3rd St N – Resolution XV. COUNCIL REQUEST ITEMS XVI. ADJOURNMENT DATE: September 29, 2022 TO: Honorable Mayor and City Council FROM: Shawn Sanders, Director of Public Works SUBJECT: Jurisdictional Transfer of Trunk Highway 96 BACKGROUND In 2023, Minnesota Department of Transportation (MNDOT) is planning a jurisdictional transfer of Trunk Highway 96 (Dellwood Road) to Washington County. (Trunk Highway 96 is located on the north end of the City between Manning Avenue and Trunk Highway 95.) Andrew Giesen from Washington County will be here to make a presentation on the transfer and its impacts. Trunk Highway 96 (Dellwood Road)Jurisdictional TransferAndrew Giesen, Washington County Project ManagerOctober 4, 2022 2What we will cover today•History of Highway•Functional Classification and Jurisdiction•What does it mean to be a County Highway? •Next Steps•Questions 3History of Highway•Trunk Highway 96 •East‐West Arterial Route ‐ Authorized in 1933•Segment West of US Highway 61 – transferred to Ramsey County in mid 1990’s•10.2 mile long segment•9 miles are in Washington County ‐ Connecting Dellwood, Grant, Stillwater Township, and Stillwater•TH 96 Turnback has been planned•1994 Memorandum of Understanding with Minnesota Department of Transportation (MnDOT)•2014 MN Jurisdictional Realignment Project•2040 Comprehensive Plan 4Turnback Location (Shown in Orange) 5Function Classification•Roads are classified by the function they serve•City Streets – Local Roads•Many driveways, pedestrians on road, kids playing, etc.•Collector Streets•Busy city streets & low volume county roads•Some driveways, connects neighborhoods to arterials•Arterial Highways•County Highways & State Trunk Highways•Access is managed, high speed, truck routes•Principle Arterials•Trunk Highways, Expressways (Highway 36) & Freeways•Controlled Access 6Washington ~County 7Roadway Jurisdiction•Jurisdiction (who owns and operates the roadway)•Notice that Jurisdiction follows Function(al Class)•Low volume roads – City/Township•Medium volume Arterials – County•High volume Principal Arterials – State•Properly aligning roadway jurisdiction•Ensures best value and use of funds for maintenance and future improvements•Helps maintain or improve the role of the roadway in the transportation system 8What does it mean to be a County Highway? •Function Classification•Minor Arterial•Access Managed•Speeds•High(er)•Commuter & Truck Routes – 10 Ton Axle Weight System•County Highway Characteristics 9Next Steps•Working through turnback agreements with State•County begins operations and maintenance – Fall 2022•Scheduled Turnback – Spring 2023•Continue collaboration with Cities and Township on future roadway needs/improvement projects•Corridor Study in the CIP for 2025•Study will further identify short and long term needs:•Pavement condition, drainage issues, trail, intersection improvements•Future improvements will follow County’s Cost Participation Policy Questions and Discussion10Washington ~County Date of Recognition: October 4, 2022 On behalf of a grateful city and upon the recommendation of leading citizens, the City of Stillwater hereby extends recognition and appreciation to Stillwater Sunrise & Noon Rotaries For their Donation of Benches & Bike Racks for the River Trail Overlooks; and their volunteer work in removing invasive species which opened views of the Scenic St. Croix River, and for outstanding service in support of the City of Stillwater’s mission. Ted Kozlowski, Mayor STILLWATER CITY COUNCIL CERTIFICATE OF APPRECIATION City of Stillwater, Minnesota Mayor Proclamation WHEREAS, Infants Remembered In Silence, Inc. (IRIS) and many other nonprofit organizations work with thousands of parents all over the State of Minnesota, and across the United States, who have experienced the death of a child during pregnancy through early childhood; and WHEREAS, Many of these parents live in, deliver in, have a child die in, or a bury a child in our community; and WHEREAS, Infants Remembered In Silence (IRIS), a 501(c)(3) nonprofit organization, was founded 35 years ago in 1987, to offer support for parents whose child/children died from miscarriage, ectopic pregnancy, molar pregnancy, stillbirth, neo‐natal death, birth defects, sudden unexplained death of a child (SUDC), sudden infant death syndrome (SIDS), illness, accidents, and all other types of infants and early childhood death; and WHEREAS, Bereaved parents around the world remember their children annually on October 15 with a candle lighting at 7 pm. Some will remember their child/children in their homes, while others will remember them in small gatherings around the state, across the nation, and around the world; and this would unify these parents in tribute to their children; and WHEREAS, In 1988, President Ronald Reagan proclaimed October as National Pregnancy and Infant Loss Awareness month; and NOW THEREFORE, I, Ted Kozlowski, Mayor of the City of Stillwater, do hereby proclaim October 15th, 2022 as ~ PREGNANCY AND INFANTS LOSS REMEMBRANCE DAY ~ IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Stillwater to be affixed this 4th day of October, 2022. City of Stillwater, Minnesota Mayor Proclamation WHEREAS, the City of Stillwater is committed to ensuring the safety and security of all those living in and visiting our community; and WHEREAS, fire is a serious public safety concern both locally and nationally, and homes are the locations where people are at greatest risk from fire; and WHEREAS, smoke alarms sense smoke well before you can, alerting you to danger in the event of fire in which you may have as little as 2 minutes to escape safely; and WHEREAS, working smoke alarms cut the risk of dying in reported home fires in half; and WHEREAS, Stillwater residents should be sure everyone in the home understands the sounds of the smoke alarms and knows how to respond; and WHEREAS, residents who have planned and practiced a home fire escape plan are more prepared and will therefore be more likely to survive a fire; and WHEREAS, residents should make sure their smoke and carbon monoxide (CO) alarms meet the needs of all their family members, including those with sensory or physical disabilities; and WHEREAS, the Stillwater Fire Department is dedicated to reducing the occurrence of home fires and home fire injuries through prevention and protection education; and WHEREAS, residents that are responsive to public education measures are better able to take personal steps to increase their safety from fire, especially in their homes; and WHEREAS, the 2022 Fire Prevention WeekTM theme, “Fire won’t wait. Plan your escape.TM,” effectively serves to remind residents it is important to have a home fire escape plan. NOW THEREFORE, I, Ted Kozlowski, by virtue of the authority vested in me, as Mayor of the City of Stillwater, do hereby proclaim October 9‐15, 2022 ~ Fire Prevention Week 2022~ throughout the City, and I urge all the people of Stillwater to plan and practice a home fire escape plan during Fire Prevention Week 2022 and support the many public safety activities and efforts of the Stillwater Fire Department. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Stillwater to be affixed this 4th day of October, 2022. 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us CITY COUNCIL MEETING MINUTES September 20, 2022 REGULAR MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order at 7:00 p.m. Present: Mayor Kozlowski, Councilmembers Collins, Junker, Odebrecht, Polehna Absent: None Staff present: City Administrator Kohlmann City Attorney Land City Clerk Wolf Community Development Director Gladhill Finance Director Provos Deputy Fire Chief Ballis Police Chief Mueller Public Works Director Sanders Assistant City Engineer Abdullah PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. RECOGNITIONS OR PRESENTATIONS Certificate of Appreciation for Pollinator Friendly Alliance Councilmember Polehna commended Pollinator Friendly Alliance for helping with planting of the Northland Park Pollinator Garden. Proclamation - Suicide Prevention Mayor Kozlowski recognized September as World Suicide Prevention Awareness Month in Stillwater. Proclamation - United Way Mayor Kozlowski recognized October 10-14 as United Way Week in Stillwater. OPEN FORUM Louise Hansen, Rivertown Commons resident, thanked the Council and staff for their hard work. STAFF REPORTS Public Works Director Sanders reported that all contaminated soil on the Chestnut Street Project has been removed and crews are now installing watermain; four businesses will be notified about water shut-downs. Councilmember Junker stated the wall in the parking lot at Teddy Bear Park looks great. City Council Meeting September 20, 2022 Page 2 of 4 Police Chief Mueller stated the department is planning for Harvest Fest and the Art Fair. An officer candidate has been selected and new CSO Kubiszewski is doing great. Officer Julien is participating in a Threat Advisory Group to help with potentially problematic individuals. Deputy Fire Chief Ballis stated staff is working on Fire Prevention Week. He reminded residents to test smoke alarms, and stated staff will soon be in the schools educating kids. Finance Director Provos informed the Council that in November, the County mails out proposed tax information and the Truth in Taxation meeting notice. Community Development Director Gladhill stated staff is working on construction project complaints, payment for parking spaces, and department process improvements. City Clerk Wolf thanked all those who are volunteering to be Election Judges. There are openings on Boards and Commissions and applications are due October 3. October is mattress recycling month; residents can schedule pickup starting September 26. City Administrator Kohlmann stated an RFP for a Facilities Study has gone out, and gave department updates. CONSENT AGENDA September 6, 2022 regular and recessed meeting minutes Payment of Bills Allowable Uses in Non-residential Districts to specifically allow medical offices in this district – Ordinance 1195 2nd Reading City of Stillwater Banking Services Selection Downtown Manhole Rehabilitation Project Rejection of Bid – Resolution 2022‐119 Gambling Premise Permit at Devil’s Advocate Restaurant – Resolution 2022‐120 Historic Bridge Lighting MnDOT Limited Use Agreement Amendment #2 OSHA and Safety Training Agreement with SafeAssure – Resolution 2022‐121 Parking License Plate Reader Lease Agreement with Vantage Financial Site Improvement Agreement for 2001 Washington Avenue Valley Chamber Chorale Temporary Liquor License Zoning Map Amendment to rezone certain properties to Neighborhood Commercial – Ordinance 1196 2nd Reading Assessment Waiver Agreement for 717 Myrtle St W Sidewalk Project United Way Employee Giving Campaign – Resolution 2022‐122 Motion by Councilmember Junker, seconded by Councilmember Odebrecht, to adopt the Consent Agenda. All in favor. PUBLIC HEARINGS There were no public hearings. UNFINISHED BUSINESS There was no unfinished business. City Council Meeting September 20, 2022 Page 3 of 4 NEW BUSINESS CSAH 5 Phase 2 Improvement Project Approve Feasibility Report and Call for Hearing Assistant City Engineer Abdullah stated that Phase 2 of the CSAH 5 Improvement Project was postponed due to high bid prices at the time of bidding in 2020. Phase 2 consists of a mill and overlay between Pine Tree Trail and Sycamore Street, replacing curb and gutter and existing sidewalks from Olive Street to Sycamore and installing new sidewalk on the west side of Owens Street from Wilkins to Sycamore. Street widths would be narrowed in some areas, new sidewalk widths would range from 5-7 ft. ADA pedestrian ramps would be installed at all street intersections. Storm sewer would be moved in areas where the street widths are narrowed and sanitary sewer castings would be replaced. The overall project cost is estimated to be $4,040,856 and primarily funded by the County. The City is responsible for 50% of the new sidewalk, 50% of new curb and gutter, 100% of the sanitary manhole replacements and a prorated share on erosion control, striping and mobilization items. The total cost to the City, including engineering, inspection and administration, is $485,923. Financing would come from assessments, Municipal State Aid Funds, and the Stillwater Water Department. Staff recommends that the Council accept the feasibility report study and order a public hearing to be held on October 18, 2022. Motion by Councilmember Polehna, seconded by Councilmember Collins, to adopt Resolution 2022‐123, Resolution Receiving Report and Calling Hearing on CSAH 5 Street Improvement Phase 2 (Project 2019-09). All in favor. 2023 Preliminary Budget Review City Administrator Kohlmann provided an overview of the 2023 budget. Councilmember Polehna commended staff on the budget, but stated he still struggles to see justification for some of the positions, including the two additional police officers. Mayor Kozlowski responded that the Council will make a decision on the two positions after the staffing report is done; this is a placeholder. Motion by Councilmember Junker, seconded by Councilmember Odebrecht, to adopt Resolution 2022‐124, Adopting the Proposed Tax Levy for the Payable Year 2023. Motion passed 4-1 with Councilmember Polehna voting nay. Motion by Councilmember Junker, seconded by Councilmember Collins, to adopt Resolution 2022‐125, Adopting the Proposed Budget for the Payable Year 2023. Motion passed 4-1 with Councilmember Polehna voting nay. Motion by Councilmember Collins, seconded by Councilmember Junker, to adopt Resolution 2022‐126, Setting the Truth in Taxation Meeting Date. All in favor. COUNCIL REQUEST ITEMS Councilmember Odebrecht provided a League of Minnesota Cities Article on Incident Response Plan for Cybersecurity Threats. City Council Meeting September 20, 2022 Page 4 of 4 CLOSED SESSION Motion by Councilmember Odebrecht, seconded by Councilmember Collins, to adjourn to Closed Session Pursuant to Minn. Stat. §13D.05, subd. 3(b), for attorney client privileged communication related to Long Lake Villas. All in favor. The meeting was adjourned to Closed Session at 7:41 p.m. Present: Mayor Kozlowski, Councilmembers Collins, Junker, Odebrecht, Polehna Also present: City Administrator Kohlmann, City Attorney Land, City Attorney Mikael Motion by Councilmember Junker, seconded by Councilmember Collins, to adjourn to reopen the meeting. All in favor. The meeting was reopened at 8:06 p.m. ADJOURNMENT Motion by Councilmember Junker, seconded by Councilmember Collins, to adjourn. All in favor. The meeting was adjourn at 8:07 p.m. Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk Resolution 2022‐119, Resolution Receiving and Rejecting Bid for Stillwater Downtown Manhole Rehabilitation Project (Project 2022-05) Resolution 2022‐120, Approving Minnesota Premises Permit for Lawful Gambling for Washington Co. Star Trail at Devil’s Advocate Restaurant Resolution 2022‐121, Approving Safe Assure Consultants, Inc., Annual Service Agreement Resolution 2022‐122, Approving United Way Washington County East City of Stillwater Employee Giving Campaign Resolution 2022‐123, Resolution Receiving Report and Calling Hearing on CSAH 5 Street Improvement Phase 2 (Project 2019-09) Resolution 2022‐124, Adopting the Proposed Tax Levy for the Payable Year 2023 Resolution 2022‐125, Adopting the Proposed Budget Appropriations for the Year 2023 Resolution 2022‐126, Setting Payable 2023 Truth in Taxation Public Meeting Ordinance No. 1195, an Ordinance Amending City Code Chapter 31, Section 31-322 and Section 31-325 regarding Campus Research District Allowable Uses and Performance Standards Ordinance No. 1196, an Ordinance Amending Chapter 31, Article 3 Section 31-324.2 of the City Code of the City of Stillwater Regarding Neighborhood Commercial Zoning, Case No. 2022-58 Page 1 CITY OF STILLWATER LIST OF BILLS 292 Design Group St. Valley Study 3,950.00 Action Rental Inc. Concrete and mixing trailer 590.00 Advance Auto Parts Equipment repair supplies 360.95 Advanced Graphix Dasher board 300.00 AdvantageHealth Corp Screening for biometrics 1,310.00 All American Arena Products Equipment repair supplies 141.78 American Flagpole & Flag Flags 507.78 American Pump Company Aiples lift station 4,345.68 Anchobaypro Inc Curve Crest Villas 35,625.00 Austin Zach Reimburse for work boots 200.00 AutoNation Auto supplies 268.89 Baker Tilly Municipal Advisors Professional services 21,959.36 BCA Training Training 750.00 Bolton & Menk Inc. St Croix River Structure 7,950.50 Brueghel Judith Reimbursement 92.16 Bryan Rock Products Inc. Gravel 89.38 CDW Government Inc. Computer equipment 1,031.68 City of Maplewood East Metro Training Facility 1,150.00 Coca-Cola Distribution Beverages for concessions 793.88 Core & Main Supplies 712.50 Cornerstone Land Surveying Lumberjack Landing Trail Add 3,674.72 Corval Constructors Equipment repair 1,652.00 Cub Foods Grocery 395.81 Dell Marketing L.P. Computer equipment 3,240.27 Eagle Engraving Uniform supplies 3,033.99 ECM Publishers Publications 957.05 E-Kit Training & Supply Training 790.00 Emergency Rooter Urinal repair 308.00 Environmental Equipment & Services Heavy duty hose 596.45 Ferguson Waterworks #2518 Water meters 5,450.40 FleetPride Equipment repair supplies 36.76 Flexible Pipe Tool Co. Equipment repair supplies 1,465.85 Golden Expert Services Janitor Service 4,000.00 Goodyear Commercial Tire Tires 1,304.16 Guardian Supply Uniforms 353.94 Helkes Tree Service Tree service 10,650.00 Hildi Inc Actuarial valuation 2,600.00 Holiday Circle K Fuel 60.49 Ice Sports Industry Skater Memberships 255.00 J.P. Cooke Co. Stamper 49.55 Kath Companies Oil 614.83 Kirvida Fire Inc. Engine 1 repair 1,136.35 Kodiak Power Systems Well house repairs 339.50 Linde Gas & Equipment Cylinders 63.33 Lindstrom Solar LLC Solar Energy 7,399.18 Page 2 Lockridge Grindal Nauen PLLP Labor Relations 3,333.33 Loffler Companies Copier Lease 29.28 Mansfield Oil Company Fuel 7,267.56 Menards Supplies 1,765.15 Miller Excavating 2022 Street Project 1,044,824.63 MK Mechanical Inc Replace 8 CO monitors 7,650.00 MN Dept of Transportation Material testing 172.76 Municipal Emergency Services Helmets 1,460.31 Murry Benjamin Refund of Park Reservation Fee 80.00 Nuss Truck & Equipment Equipment repair supplies 32.33 Office Depot Office supplies 200.42 Office of MN IT Services Language line 24.15 Pepsi Beverages Company Beverages for concessions 416.03 R&R Specialties Inc. Equipment repair supplies 213.65 Rehn Code Consulting Services Plan Review 2,923.30 Riedell Shoes Inc. Skates 352.36 Ries Farms LLC Dirt disposal 163.52 Robole Donna Reimburse supplies for fitness room project 66.60 Safe Fast Inc Supplies 1,077.60 Safe Step LLC Sidewalk repair 2,232.86 Schifsky Companies Parking lots project 115,000.00 SHI International Corp Windows 38,580.20 Simplifile LC Filing Fees 50.25 SiteOne Landscape Supply Mulch 198.00 Stillwater Motor Company Vehicle service 51.45 Streichers Boots 229.99 T.A. Schifsky and Sons Aggregate 1,617.25 Tessman Seed Co. St. Paul Mulch 72.66 Titan Machinery Shakopee Scraper 161.81 Total Parking Solutions Inc. Receipt paper 125.00 Tree Trust Programming & materials 10,708.80 Tri-State Bobcat Equipment repair supplies 100.43 Tru Green Lawn service 126.00 Uline Inc Supplies 355.46 US Bank Paying agent fees 550.00 Wasche Commercial Finishes Commercial St Pergola & Lowell Flagpole 12,500.00 Washington County Public Safety Radio 800 Radio user fees 10,868.84 Waste Management Garbage Certification 40,929.91 Wellner Wade Reimburse for Work Boots 200.00 White Bear Tire & Auto Inc. Tires 446.28 Wille Josh Reimburse for work boots 200.00 Wolf Beth Reimbursements 442.62 Wolff Kurt Refund of double payment 5.00 WSB & Associates Inc. MS4 Services 1,823.75 Xcel Energy Energy 67,003.13 Page 3 LIBRARY Ace Hardware Janitorial Supplies 19.37 Amazon Business Snow Blower Accessory 92.21 Artistry Programs 375.00 Brodart Co Materials 7,629.34 Chalk Spinner LLC Equipment 2,035.00 Global Industrial Toilet Seats 283.21 Koegel Christian M Materials 320.00 Loffler Companies Copier / Printer 781.80 Midwest Tape Materials 54.09 Office of MN IT Services Phone 148.35 Petrie Angela Programs 461.41 Pro Lighting Lighting 286.55 Pro-Tec Design Break Room Door Repairs 736.85 Rodriguez Lolita Rose Oyamot Programs 125.00 Rosten Sarah Programs 541.65 Uline Inc Janitorial Supplies 582.23 DATE: September 28, 2022 TO: Honorable Mayor and City Councilmembers FROM: Beth Wolf, City Clerk SUBJECT: Appointing Election Judges for 2022 General Election BACKGROUND City Council is required to appoint elections judges for the upcoming General Election. Recruitment for judges has been completed and a list of eligible judges is attached. There are 93 judges total which include 8 head judges and 11 judges on reserve in case a judge becomes unavailable on election day. Compensation for being a judge is $10.50/hour for a regular election judge and $13/hour for a head judge. Some judges choose not to be paid for their time. RECOMMENDATION Staff recommends Council appoint the judges listed in Exhibit A on the resolution. ACTION REQUESTED If Council concurs with recommendation, they should pass a motion adopting RESOLUTION APPROVING ELECTION JUDGES AND FIXING COMPENSATION FOR THE 2022 GENERAL ELECTION. City of Stillwater Washington County, Minnesota RESOLUTION 2022-xxx APPOINTING ELECTION JUDGES AND FIXING COMPENSATION FOR THE 2022 GENERAL ELECTION WHEREAS, the City Clerk recommends elections judges to be appointed for the upcoming General Election on November 8, 2022; and WHEREAS, the City Council makes the appointments at least 25 days before an election day. BE IT RESOLVED, by the City Council of Stillwater, Minnesota, that the following individuals specified on Exhibit A attached hereto, each of whom is qualified to serve as an election judge, are hereby appointed as judges for the General Election on November 8, 2022 at the Stillwater Polling locations. BE IT FURTHER RESOLVED, by the City Council of Stillwater as follows: 1. Any individuals not specified on Exhibit A to be placed as a replacement or as additional election judges needed up to and including the day of the election shall be appointed by the City Clerk at that time. 2. That the compensation to be paid to the regular Election Judge is hereby fixed at $10.50 per hour; and the compensation for the Head Judges is hereby fixed at $13 per hour and that the City will provide food (lunch and dinner) to judges as part of their compensation. 3. The election judges shall act as clerks of election, count the ballots cast and submit the results to the county and municipality for canvass in the manner provided for in State General elections. 4. That the following staff members are designated election officials and election judges to assist the City Clerk in the 2022 General Election administration for the City of Stillwater: Nancy Manos, Dawn Thoren, Jesse Pereboom, Brad Junker, Jenna Schmid, Judy Brueghel and Jacalyn Norbury. Adopted by the Stillwater City Council this 4th day of October, 2022. CITY OF STILLWATER ____________________________ Ted Kozlowski, Mayor ATTEST: ___________________________ Beth Wolf, City Clerk EXHIBIT A First Name Last Name City Judge Type Jeffrey Anderson Stillwater Head Judge Kathryn Baker Stillwater Regular Election Judge Burr Baldwin Stillwater Regular Election Judge Monica Bartkey Stillwater Regular Election Judge Laura Belknap Stillwater Regular Election Judge Kevin Berndt Stillwater Regular Election Judge Andre Bessette Stillwater Head Judge Mary Bjork Oak Park Heights Regular Election Judge Kari Branjord Stillwater Regular Election Judge Rebecca Bush Stillwater Regular Election Judge Mariam Calkins Stillwater Regular Election Judge Ann Caturia Stillwater Regular Election Judge Julia Charlsen Stillwater Regular Election Judge Rachael Cooper Stillwater Regular Election Judge Debbie Crea-Riffel Stillwater Regular Election Judge Jill Davis Kneeskern Stillwater Regular Election Judge Lizabeth Dawson Stillwater Regular Election Judge Erin Dimopoulos Stillwater Regular Election Judge Michelle Dockter Stillwater Regular Election Judge Jan Edstrom Stillwater Regular Election Judge Amy Jo Ferguson Stillwater Regular Election Judge Darlene Ferkingstad Stillwater Regular Election Judge Ron Ferkingstad Stillwater Regular Election Judge Ken Freimark Stillwater Regular Election Judge Linda Glendenning Stillwater Regular Election Judge Mary Glennon Stillwater Regular Election Judge Brian Groven Stillwater Regular Election Judge Anne Hansen Stillwater Regular Election Judge Winona Havir Stillwater Regular Election Judge Bryan Heller Stillwater Regular Election Judge Paula Hemer Stillwater Regular Election Judge Karen Heyer-Liljedahl Stillwater Regular Election Judge Chris Hilgers Stillwater Regular Election Judge Mary Holmberg Stillwater Head Judge Harold Holmberg Stillwater Regular Election Judge Julia James Stillwater Regular Election Judge Paul Johnson Stillwater Regular Election Judge Art Junker Stillwater Regular Election Judge Carol Jursik Stillwater Regular Election Judge Dan Kalusche Stillwater Regular Election Judge Dana Karr Stillwater Regular Election Judge Sirid Kellermann Stillwater Regular Election Judge Elizabeth Kennedy Stillwater Regular Election Judge Paul Kirkwold Stillwater Regular Election Judge Rebecca Koehler Stillwater Regular Election Judge Heidi Koehnle Stillwater Head Judge Lynn Kuker Stillwater Regular Election Judge Reeve Lasky Stillwater Regular Election Judge Megan Lehmann Stillwater Regular Election Judge Kathy Lindeen Stillwater Regular Election Judge Tom Lindeen Stillwater Regular Election Judge Douglas Little Stillwater Regular Election Judge Carol McKinney Stillwater Regular Election Judge Jim McKinney Stillwater Regular Election Judge Janice Merten Stillwater Regular Election Judge Sheryl Meyer Stillwater Head Judge Roberta Miller Stillwater Regular Election Judge Stan Miller Stillwater Regular Election Judge Richard Myran Stillwater Regular Election Judge Bridget Nelson Stillwater Regular Election Judge Peter Nord Stillwater Regular Election Judge Lisa Nordling Stillwater Regular Election Judge Judith Olmsted Stillwater Regular Election Judge Julie O'Reilly Woodbury Regular Election Judge Michelle Ortmeier Stillwater Regular Election Judge Patti Palmer Stillwater Regular Election Judge Lawrence Panciera Stillwater Head Judge Susanna Patterson Stillwater Regular Election Judge Karlyn Peterson Stillwater Regular Election Judge Nance Purcell Stillwater Head Judge Deb Reckner Stillwater Regular Election Judge Margot Rheinberger Stillwater Regular Election Judge Amy Richardson Stillwater Regular Election Judge Barb Rinehart Stillwater Regular Election Judge Frank Ritter Stillwater Regular Election Judge Barbara Schmotter Stillwater Regular Election Judge Donald Schuld Stillwater Regular Election Judge Jon Skaalen Stillwater Regular Election Judge Arnold Slivik Stillwater Regular Election Judge Mary Beth Springborn Stillwater Regular Election Judge Maurice Stenerson Stillwater Regular Election Judge Lori Swanson Stillwater Regular Election Judge Brian Swerine Stillwater Regular Election Judge David Tomenes Stillwater Regular Election Judge Margaret Thomas Stillwater Regular Election Judge Matthew Trom Stillwater Regular Election Judge Dona True Johnson Stillwater Regular Election Judge Elizabeth Welty Stillwater Regular Election Judge Deanne Wessel Stillwater Regular Election Judge Jane Wilkens Stillwater Head Judge James Wolfe Wood Stillwater Regular Election Judge Carol Woods Stillwater Regular Election Judge Barbara Zusan Stillwater Regular Election Judge DATE: September 29, 2022 TO: Honorable Mayor and City Councilmembers FROM: Beth Wolf, City Clerk SUBJECT: Certification of Administrative Civil Penalties, Parking Mitigation Fees and Solid Waste Charges BACKGROUND Property or Business owners that fail to pay their administrative civil penalty, parking mitigation fee or trash bill are assessed and placed on their property taxes. The administrative civil penalties are from 2020. The parking mitigation fee are invoices that were not paid by July 1, 2022. And the solid waste charges are for services between Juy 2021 and June 2022 that were not paid. The City and Waste Management (for trash service) has provided notice to the property owners stating failure to pay results in the balance being assessed against their property. They have until November 15th to pay the balance before it will be assessed. The assessment period is 1 year at an interest rate of 10%. ACTION REQUESTED Council should pass a motion to adopt the attached resolutions and assessment rolls for Administrative Civil Penalties, Parking Mitigation Fees and Solid Waste Charges. City of Stillwater Washington County, Minnesota RESOLUTION 2022-xxx ADOPTING DELINQUENT ADMINISTRATIVE CIVIL PENALTIES (L.I. Project #00050) WHEREAS, it is the policy of the City of Stillwater to certify to the County the administrative civil penalties for nuisances. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, which the attached list constitutes the administrative civil penalties and is hereby levied as an assessment against those parcels and the total amount is $4,500.00. Adopted by the Stillwater City Council this 4th day of October, 2022. CITY OF STILLWATER __________ __________________ Ted Kozlowski, Mayor ATTEST: ______________________________ Beth Wolf, City Clerk REVISED City of Stillwater Certification of Delinquent Problem Properties Fees For Collection with the 2023 Property Taxes L.I. Project #00050 Term: 1 Year Rate 10% PID CERTIFICATION AMOUNT 34.030.20.22.0019 $4,500.00 TOTAL: $4,500.00 City of Stillwater Certification of Delinquent Problem Properties Fees For Collection with the 2023 Property Taxes LI . Project #00050 Term: 1 Year Rate 10% PID 2 8 .030.20.41.0107 TOTAL : CERTI FICA Tl ON AMOUNT $4,500.00 $4,500.00 City of Stillwater Washington County, Minnesota RESOLUTION 2022-xxx ADOPTING DELINQUENT PARKING MITIGATION FEES (L.I. Project #00080) WHEREAS, it is the policy of the City of Stillwater to certify to the County the delinquent parking mitigation fees. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, which the attached list constitutes the delinquent parking mitigation fees and is hereby levied as an assessment against those parcels and the total amount is $3,180.00. Adopted by the Stillwater City Council this 4th day of October, 2022. CITY OF STILLWATER __________ __________________ Ted Kozlowski, Mayor ATTEST: ______________________________ Beth Wolf, City Clerk City of Stillwater 2022 Certification of Delinquent Parking Mitigation Fees For Collection with the 2023 Property Taxes L.I. Project #00080 Term: 1 Year Rate 10% PID CERTIFICATION AMOUNT 28.030.20.41.0035 $840.00 28.030.20.41.0004 $450.00 28.030.20.41.0157 $900.00 28.030.20.41.0107 $360.00 28.030.20.41.0041 $630.00 TOTAL:$3,180.00 City of Stillwater Washington County, Minnesota RESOLUTION 2022-xxx ADOPTING DELINQUENT SOLID WASTE CHARGES L.I. PROJECT NO. 0002 WHEREAS, it is the policy of the City of Stillwater to certify to the County the delinquent solid waste bill charges. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, which the attached list constitutes the delinquent solid waste bill charges and is hereby levied as an assessment against those parcels and the total is $121,573.13. Adopted by the Stillwater City Council this 4th day of October, 2022. CITY OF STILLWATER __________ __________________ Ted Kozlowski, Mayor ATTEST: ______________________________ Beth Wolf, City Clerk Stillwater 2022 Certification of Deliquent Garbage (Waste Management) For Colletion with the 2023 Propety Taxes Project #0002 - 1 Year - 10% Interest Property ID Certification Amount 2903020110026 $72.35 2903020440129 $422.13 3203020210083 $443.84 2803020230074 $291.65 3303020120159 $122.83 2803020210107 $113.24 2903020430005 $231.88 3103020140034 $62.43 3303020140071 $443.84 2903020210007 $93.24 2903020340035 $477.86 3303020140096 $104.99 2903020440116 $541.75 3003020310017 $230.52 1903020410009 $76.60 3003020410006 $531.33 2803020330074 $447.35 2803020320004 $166.37 2003020220003 $450.56 3303020120099 $274.74 3203020230046 $390.97 2803020220092 $416.49 2803020340092 $872.21 3303020140025 $618.95 2803020230113 $447.35 2803020120013 $268.90 3103020140020 $131.70 3403020230023 $195.68 2003020240009 $343.16 2903020440029 $297.74 2803020440028 $88.92 2103020340076 $443.84 3103020140060 $152.93 2903020210050 $84.09 2103020140034 $539.28 3203020220005 $107.21 3103020240025 $226.45 2803020320029 $87.20 3303020210035 $91.46 2803020120078 $542.65 Property ID Certification Amount 3203020240069 $298.25 1903020420027 $364.66 2103020340106 $255.00 3303020220040 $198.17 1903020130008 $269.59 2103020130026 $230.77 2803020420116 $541.75 2803020330062 $488.58 3303020110013 $539.28 3303020240010 $239.06 3103020240057 $198.17 2803020320037 $410.50 3303020240012 $188.70 3003020440035 $113.24 2803020320002 $415.78 3103020110045 $507.67 3103020110059 $87.20 3303020110136 $436.28 2003020440040 $85.18 2903020240022 $93.20 2803020130139 $443.84 2803020340004 $77.35 2803020330100 $437.10 2803020240099 $87.20 2803020330103 $92.20 2803020240015 $113.62 2803020320086 $356.98 2803020420118 $541.75 2903020110006 $88.20 3303020310079 $415.88 2803020210088 $77.35 2903020410087 $110.55 3303020120032 $165.58 3203020220059 $979.98 3003020330026 $86.46 2103020330120 $345.64 2003020340025 $366.61 3203020210072 $61.12 2003020210020 $322.62 2003020430068 $118.48 Page 2 of 6 Property ID Certification Amount 2803020320113 $539.28 2803020120063 $487.72 2803020430080 $152.99 2803020330086 $139.41 2803020310018 $316.71 2103020340134 $75.53 3103020310080 $96.54 3303020140015 $364.10 2803020230132 $228.98 2803020310049 $258.82 2803020310018 $63.00 2903020410065 $165.55 2803020240025 $90.68 2803020320075 $819.63 3303020120091 $447.35 2803020340062 $239.06 1903020310056 $107.01 2903020240050 $551.98 3203020240050 $355.52 2803020320129 $348.98 3303020240021 $401.49 3303020140111 $299.39 3103020130019 $72.35 3403020230024 $84.09 2003020430061 $55.81 2803020240047 $93.24 2803020220043 $539.28 2803020220016 $72.43 3303020120120 $131.46 2803020440071 $493.42 2003020220025 $479.34 2103020430106 $349.98 2903020240041 $112.01 2903020140078 $243.18 3203020130048 $199.50 2903020410105 $447.08 3003020330042 $107.01 3103020110050 $110.05 2903020110014 $399.26 2103020430074 $433.26 2803020210117 $414.91 Property ID Certification Amount 2103020140015 $123.48 2103020420048 $90.91 2803020420165 $294.39 2803020320085 $297.10 2803020210079 $110.55 2803020220088 $193.17 2803020240028 $190.15 2803020210031 $72.87 3203020220085 $551.98 2103020130020 $289.42 3203020140097 $215.94 3203020230055 $334.97 2103020340053 $110.39 3303020110025 $87.20 2903020440046 $237.40 2903020440120 $251.05 3303020130061 $447.35 3003020340010 $190.15 1903020320047 $96.54 203020240003 $372.86 3303020320009 $569.07 3303020120156 $511.87 3403020230090 $447.35 3003020310013 $228.98 2803020120037 $86.46 2003020410008 $86.46 3203020210102 $142.58 3103020310078 $74.37 3203020210086 $426.36 1903020210105 $74.91 3403020230060 $109.99 3303020110021 $341.86 2903020410116 $409.87 2903020440020 $443.84 2803020210056 $91.10 2903020340085 $113.24 2803020230015 $446.48 2803020310006 $412.26 2103020130056 $304.98 3203020130087 $443.84 1903020310096 $228.60 Page 3 of 6 Property ID Certification Amount 1903020210117 $193.17 2103020420009 $546.60 2103020420007 $543.43 3203020130097 $447.35 3403020230038 $365.17 3203020140061 $192.21 3203020220010 $104.99 2803020130128 $72.30 2803020230107 $190.15 2903020140066 $378.56 3103020310045 $87.20 3403020230094 $592.45 2803020330051 $123.81 2903020130010 $52.11 2803020340111 $380.59 2103020240021 $87.20 2003020210050 $450.72 3403020230047 $296.65 2903020320083 $92.16 2903020430041 $353.66 2903020310045 $160.53 3203020230021 $165.88 3303020130024 $546.60 2903020320086 $358.66 2803020310088 $1,388.08 3103020110020 $104.99 2903020340038 $79.40 2803020130083 $447.35 3103020410063 $445.20 2803020310135 $299.39 2103020430027 $90.00 3303020310074 $104.99 3203020110017 $271.49 1903020420010 $86.46 2803020120039 $193.17 1903020310038 $164.31 1903020340060 $541.75 2803020130073 $304.98 3203020140052 $226.31 2903020320041 $207.55 3103020410058 $81.99 Property ID Certification Amount 2103020340027 $571.69 2103020330012 $244.46 2103020340142 $367.42 2003020240007 $86.46 2903020330048 $284.13 2903020340059 $86.46 1903020340032 $498.48 2103020430045 $273.90 2803020210098 $72.35 3203020130095 $296.65 2103020330083 $443.84 2003020340006 $104.98 3203020130006 $90.15 2903020410051 $107.01 3303020130045 $551.98 2803020220004 $72.35 3303020110015 $197.39 2803020420132 $523.84 2903020440104 $110.55 3203020120006 $68.67 3303020110111 $443.84 3203020210098 $416.49 3003020440032 $241.38 3203020210049 $365.17 2103020130053 $378.56 2103020140033 $450.72 3303020240009 $87.20 3303020120035 $464.71 2803020340007 $447.35 2903020340093 $68.05 3403020230105 $91.46 2003020330071 $431.81 2903020430041 $450.72 3303020130029 $230.52 2103020340144 $394.71 2803020320058 $447.05 2003020330037 $384.09 3203020210009 $447.35 3003020110011 $590.69 2803020130116 $102.62 3303020120017 $455.35 Page 4 of 6 Property ID Certification Amount 2803020220063 $437.50 3303020110110 $87.35 2003020330012 $91.46 3103020430006 $173.33 2903020320016 $109.99 3203020240046 $426.36 3003020440028 $58.50 2903020310051 $443.84 2803020310134 $60.85 3303020210123 $190.15 3203020210097 $190.15 3203020210082 $416.49 3303020210019 $378.56 2903020410052 $72.35 3103020310064 $447.35 1903020130035 $313.58 2803020320079 $298.57 2903020430026 $359.04 3303020140022 $103.91 1903020430036 $461.92 3203020140008 $557.31 2803020230133 $359.04 2903020430020 $453.89 2103020340011 $268.30 3303020210041 $450.72 2803020240039 $195.15 3003020440021 $86.46 3003020440061 $99.88 2003020230007 $320.25 3203020230023 $72.35 2803020330013 $86.46 3403020220089 $190.15 2803020430059 $447.35 2903020330070 $52.11 2903020430062 $539.28 3303020140079 $52.11 2903020320028 $106.54 2103020330043 $413.57 3303020320030 $447.35 3303020320030 $539.28 3203020230036 $539.28 Property ID Certification Amount 2803020210091 $880.47 2103020130052 $162.52 3303020120075 $300.03 3303020210001 $83.99 1903020220011 $551.98 2103020340095 $399.08 3203020140090 $193.17 3103020310033 $72.54 2803020330050 $198.17 3303020120049 $447.35 3203020320049 $355.52 3203020240033 $90.58 3103020410063 $157.60 2803020240059 $101.92 2803020340054 $87.20 2903020330010 $539.28 3303020120131 $113.24 2803020230106 $101.54 2103020340025 $280.48 3003020240008 $110.55 2003020210006 $86.46 2103020340041 $478.50 2903020430030 $447.35 2003020340012 $319.36 3303020140028 $91.46 2803020120029 $256.53 2803020120026 $447.35 3103020240028 $215.94 2003020130007 $82.20 3003020340017 $482.72 3303020310001 $76.49 3203020210094 $443.84 2903020410007 $236.86 2903020440055 $450.72 2803020420070 $447.35 3103020130033 $87.20 3203020220012 $551.98 3303020140011 $72.35 2903020340031 $109.99 2803020420092 $506.70 3303020140128 $865.37 Page 5 of 6 Property ID Certification Amount 3303020240027 $353.66 3003020430002 $108.55 1903020130005 $249.71 3303020310026 $361.79 2003020210015 $365.17 3203020130050 $86.46 3103020110090 $422.58 2903020320044 $253.66 3103020440015 $225.52 2903020340018 $541.90 2803020330022 $92.20 3303020110063 $86.46 3303020140113 $121.59 3303020320023 $174.41 2903020110027 $87.20 3203020220095 $483.01 2903020410008 $346.86 1903020340034 $371.99 2903020420011 $447.35 2803020230126 $426.36 3203020230043 $314.67 3203020210093 $378.56 2103020340158 $551.94 3003020440051 $83.46 2803020340110 $545.43 3303020320042 $317.76 1903020120049 $439.08 1903020340018 $441.18 2003010130012 $229.38 3203020220019 $82.36 2103020130041 $72.35 2803020220025 $96.54 2003020340009 $435.93 3303020110112 $378.56 2903020330057 $52.11 2903020320067 $109.99 3203020210091 $371.99 3203020120040 $104.99 2803020310007 $378.19 2803020110089 $120.09 2803020420133 $449.48 Property ID Certification Amount 2803020310023 $447.35 3003020340061 $230.52 2103020140021 $227.97 2803020210078 $86.46 2803020340030 $86.46 2803020240111 $443.84 3303020120084 $86.46 3103020120020 $96.54 2103020430071 $100.06 2903020340020 $443.84 3103020140009 $72.35 1903020340044 $463.46 2003020210034 $228.98 2903020410092 $552.61 3103020110085 $477.14 3103020110098 $447.35 3303020120030 $339.14 3303020120039 $539.28 2903020440114 $539.28 3303020310002 $186.44 2803020210023 $447.35 1903020120011 $226.97 1903020440034 $352.71 1903020340017 $496.33 2803020320065 $412.30 2103020330124 $91.46 2103020330002 $325.48 3303020140132 $575.80 2103020330079 $91.46 2103020340052 $440.39 3303020140067 $416.49 2003020210057 $109.99 3303020130029 $493.64 3203020120050 $104.99 2903020340034 $200.25 2803020310074 $124.66 2803020210077 $361.85 3303020110081 $87.20 3203020130066 $246.46 3303020120113 $300.03 3303020110086 $191.44 Page 6 of 6 Property ID Certification Amount 3303020120150 $85.16 2803020340074 $165.53 2803020210043 $203.66 3303020110044 $539.28 3203020220102 $355.44 3203020120070 $531.33 3403020230081 $127.06 3103020240061 $109.99 2003020210048 $109.99 2903020420031 $228.98 2103020240029 $97.93 2103020430106 $565.00 2803020310098 $309.39 2103020430098 $72.35 2903020240051 $463.90 2803020310031 $415.78 2903020410098 $106.40 3303020310029 $115.40 2903020430047 $337.77 2803020210109 $99.43 DATE: October 4, 2022 TO: Honorable Mayor and City Councilmembers FROM: Nick Chaves, Streets Superintendent SUBJECT: Chestnut Street Storm Sewer Lining Agreement BACKGROUND The City received two proposals for work pertaining to lining the storm sewer on Chestnut Street from the top of the stairs off of 4th Street to 3rd Street. A liner needs to be installed because of cracked and broken storm pipe. The low bid was from Visu - Sewer for $23,500.00. Money for this project will come out of the Storm Sewer repair fund. RECOMMENDATION Staff recommends approving the Agreement with Visu-Sewer to perform the work. ACTION REQUESTED If Council concurs with recommendation, they should pass a motion APPROVING THE AGREEMENT WITH VISU-SEWER FOR WORK ON THE CHESTNUT STREET STORM SEWER LINING 1 AGREEMENT FOR SERVICES THIS AGREEMENT (“Agreement”) is made and executed this 4th day of October, 2022, by and between the City of Stillwater, 216 4th Street North, Stillwater, Minnesota 55082, (“City”) and Visu-Sewer, 3155 104th Lane NE, Blaine MN 55449 (“Contractor”). WHEREAS, the City has accepted the proposal of the Contractor for certain Services; and WHEREAS, Contractor desires to perform the Services for the City under the terms and conditions set forth in this Agreement. WHEREAS, Services under this agreement, are generally described as; Chestnut Street Storm Sewer Lining NOW THEREFORE, in consideration of the mutual consideration contained herein, it is hereby agreed as follows: 1. SERVICES. a. City agrees to engage Contractor as an independent contractor for the purpose of performing certain Services (“Services”), as defined in the following documents: i. A proposal dated 9/20/22, incorporated herein as Exhibit A; b. Contractor covenants and agrees to provide Services to the satisfaction of the City in a timely fashion, as set forth in the Exhibits, subject to Section 7 of this Agreement. c. Contractor agrees to comply with all federal, state, and local laws and ordinances applicable to the Services to be performed under this Agreement, including all safety standards. The Contractor shall be solely and completely responsible for conditions of the job site, including the safety of all persons and property during the performance of the Services. The Contractor represents and warrants that it has the requisite training, skills, and experience necessary to provide the Services and is appropriately licensed and has obtained all permits from all applicable agencies and governmental entities. 2. PAYMENT. a. City agrees to pay and Contractor agrees to receive and accept payment for Services as set forth in the Exhibits. b. Any changes in the scope of the work of the Services that may result in an increase to the compensation due the Contractor shall require prior written approval by the authorized representative of the City or by the City Council. The City will not pay additional compensation for Services that do not have prior written authorization. c. Contractor shall submit itemized bills for Services provided to City on a monthly basis. Bills submitted shall be paid in the same manner as other claims made to City. d. Prior to payment, the Contractor will submit evidence that all payrolls, material bills, subcontractors and other indebtedness connected with the Services have been paid as required by the City. 2 3. TERM. The term of this Agreement is identified in the Exhibits. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the same terms and conditions as herein stated. 4. TERMINATION AND REMEDIES. a. Termination by Either Party. This Agreement may be terminated by either party upon 30 days’ written notice delivered to the other party to the addresses listed in Section 13 of this Agreement. Upon termination under this provision, if there is no default by the Contractor, Contractor shall be paid for Services rendered and reimbursable expenses through the effective date of termination. b. Termination Due to Default. This Agreement may be terminated by either party upon written notice in the event of substantial failure by the other party to perform in accordance with the terms of this Agreement. The non-performing party shall have fifteen (15) calendar days from the date of the termination notice to cure or to submit a plan for cure that is acceptable to the other party. c. Remedies. Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City as a result of any breach of this Agreement by the Contractor. The City may, in such event, i. Withhold payments due to the Contractor for the purpose of set-off until such time as the exact amount of damages due to the City is determined. ii. Perform the Services, in which case, the Contractor shall within 30 days after written billing by the City, reimburse the City for any costs and expenses incurred by the City. The rights or remedies provided for herein shall not limit the City, in case of any default by the Contractor, from asserting any other right or remedy allowed by law, equity, or by statute. d. Upon termination of this Agreement, the Contractor shall furnish to the City copies or duplicate originals of all documents or memoranda prepared for the City not previously furnished. 5. SUBCONTRACTORS. Contractor shall not enter into subcontracts for any of the Services provided for in this Agreement without the express written consent of the City, unless specifically provided for in the Exhibits. The Contractor shall pay any subcontractor involved in the performance of this Agreement within the ten (10) days of the Contractor’s receipt of payment by the City for undisputed services provided by the subcontractor. 6. STANDARD OF CARE. In performing its Services, Contractor will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the Services are provided. 7. DELAY IN PERFORMANCE. Neither City nor Contractor shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include, but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war, riots, and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage; judicial restraint; and inability to procure permits, licenses or authorizations from any local, state, or federal agency for any of the supplies, materials, accesses, or services required to be provided by either City or Contractor under this Agreement. If such circumstances occur, the nonperforming party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Contractor will be entitled to payment for its reasonable additional charges, if any, due to the delay. 3 8. CITY’S REPRESENTATIVE. The City has designated Nick Chaves to act as the City’s representative with respect to the Services to be performed under this Agreement. He or she shall have complete authority to transmit instructions, receive information, interpret, and define the City’s policy and decisions with respect to the Services covered by this Agreement. 9. PROJECT MANAGER AND STAFFING. The Contractor has designated Todd Stelmacher to be the primary contacts for the City in the performance of the Services. They shall be assisted by other staff members as necessary to facilitate the completion of the Services in accordance with the terms established herein. Contractor may not remove or replace these designated staff without the approval of the City. 10. INDEMNIFICATION. a. Contractor and City each agree to defend, indemnify, and hold harmless each other, its agents and employees, from and against legal liability for all claims, losses, damages, and expenses to the extent such claims, losses, damages, or expenses are caused by its negligent acts, errors, or omissions. In the event claims, losses, damages, or expenses are caused by the joint or concurrent negligence of Contractor and City, they shall be borne by each party in proportion to its own negligence. b. Contractor shall indemnify City against legal liability for damages arising out of claims by Contractor’s employees or subcontractors, including all liens. City shall indemnify Contractor against legal liability for damages arising out of claims by City’s employees or subcontractors. 11. INSURANCE. During the performance of the Services under this Agreement, Contractor shall maintain the following insurance: a. Commercial General Liability Insurance, with a limit of $2,000,000 for any number of claims arising out of a single occurrence, pursuant to Minnesota Statutes, Section 466.04, or as may be amended; b. Workers’ Compensation Insurance in accordance with statutory requirements. c. Automobile Liability Insurance, with a combined single limit of $1,000,000 for each person and $1,000,000 for each accident. Contractor shall furnish the City with certificates of insurance, which shall include a provision that such insurance shall not be canceled without written notice to the City. The City shall be named as an additional insured on the Commercial General Liability Insurance policy. 12. WARRANTIES. Contractor warrants and guarantees that title to all work, materials, and equipment covered by any invoice, will pass to City no later than the Completion Date. Contractor warrants that all work will be free from defects and that all materials will be new and of first quality. If within one (1) year after final payment any work or material is found to be defective, Contractor shall promptly, without cost to the City, correct such defect. 13. NOTICES. Notices shall be communicated to the following addresses: If to City: If to Contractor: City of Stillwater Visu-Sewer, Inc. 216 4th Street North 3155 104th Lane NE Stillwater, MN 55082 Blaine, MN 55449 Attention: Attention: Todd Stelmacher Or e-mailed: nchaves@ci.stillwater.mn.us Or emailed: tstelmacher@visu-sewer.com 4 14. INDEPENDENT CONTRACTOR STATUS. All services provided by Contractor, its officers, agents and employees pursuant to this Agreement shall be provided as employees of Contractor or as independent contractors of Contractor and not as employees of the City for any purpose. 15. GENERAL PROVISIONS. a. Assignment. This Agreement is not assignable without the mutual written agreement of the parties. b. Waiver. A waiver by either City or Contractor of any breach of this Agreement shall be in writing. Such a waiver shall not affect the waiving party’s rights with respect to any other or further breach. c. Nondiscrimination. Contractor agrees that in the hiring of employees to perform Services under this Agreement, Contractor shall not discriminate against any person by reason of any characteristic protected by state or federal law. d. Governing Law. This Agreement shall be construed in accordance with the laws of the State of Minnesota and any action must be venued in Washington County District Court. e. Amendments. Any modification or amendment to this Agreement shall require a written agreement signed by both parties. f. Severability. If any term of this Agreement is found be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force and effect. g. Data Practices Compliance. All data collected by the City pursuant to this Agreement shall be subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. h. Entire Agreement. This Agreement constitutes the entire agreement of the parties and supersedes all prior communications, understandings and agreements relating to the subject matter hereof, whether oral or written. CITY OF STILLWATER By:____________________________________ Ted Kozlowski, Mayor By:____________________________________ Beth Wolf, City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON ) The foregoing instrument was acknowledged before me this ______ of _______________, 2022 by Ted Kozlowski, Mayor and Beth Wolf, City Clerk for the City of Stillwater. __________________________________________ Notary Public Commission Expires: ___/___/_____ Commissioned At: ________________________ 5 CONTRACTOR COMPANY NAME By:______ _____________ __________ By (Please Print):_____________________________ Title (Please Print):____________________________ STATE OF MINNESOTA ) ) ss. COUNTY OF ______________ ) The foregoing instrument was acknowledged before me this _____ of _______________, 2022 by ______________________________, its ____________________________________, for___________________________________. __________________________________________ Notary Public Commission Expires: ___/___/_____ Commissioned At: ________________________ Project Description: Chestnut Street Storm Sewer Lining VS ¥s!!PM:~ta~~t!b(tate To: Nick Chaves City of Stillwater 3325 Boutwell Ave Stillwater, MN 55082 651-275-4103 Proposal From: Todd Stelmacher Visu-Sewer, Inc 3155 104th Lane NE Blaine, MN 55449 763-252-0004 Date: 9/20/2022 Project: Storm Sewer CIPP Installation Visu-Sewer is pleased to provide the following quotation for CIPP installation on Chestnut St: Install 255 linear feet of 12" National Liner $23,500.00 The above listed price is based on a video inspection dated 7/14/2022 and assumes the current pipe condition is suitable for CIPP installation utilizing air pressure for the inversion and hot air/ steam for curing. Pricing includes: Labor, material, and equipment Mobilization and Traffic Control One ( 1) pass jet cleaning and televising of sewers prior to installation Installation of National Liner per manufacturer's instructions, ASTM 1216. Reinstatement active service connections Televising of sewers after installation NOTE: Due to volatility in material pricing and availability this proposal is valid for 30 days from the date of origination. If a signed proposal has not been received within 30 days price(s) may be adjusted upon mutual agreement, or the proposal may be withdrawn by either party. The City of Stillwater will need to provide: drivable equipment access to all manholes, water from nearby hydrants (without charge), a dump site for captured debris, and traffic control beyond cones and signs. If needed, grouting of active leaks, removal ofobstructions ( e.g., roots, deposits) and heavy cleaning will be quoted separately. Removal of protruding taps will be performed on T&M at a rate of$435.00 per hour. If it is determined that current pipe conditions are not suitable for an air inversion and hot air/ steam cure, pricing may be adjusted to reflect alternate installation methods. Mobilization and/ or time on site will be billed at a T&M rate of $435.00 per hour for pipe sections not suitable for CIPP installation. Thank you for the opportunity to quote on this project. Please do not hesitate to call if you have any questions. All material guaranteed to he as specified, All work to be completed in a substantial workmanlike manner according to standard practices or specifications submitted . Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders and will become an extra charge over and above the cslimatc. All agreemenls contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. If a collapse of lhe original pipe rcsulls during lhc lining process, Visu-Scwcr will not be held liable for costs associated wilh excavation, repairs or rcsloration. Our workers arc fully covered by Workrncn 1s Compensation Insurance . This proposal may be withdrawn if not accepted within 30 days of issue. Terms-Net 30 days . Acceptance of Proposal The above prices / conditions are satisfactory and are hereby accepted. Visu-Sewer is authorized to do the work as specified. Date: 7/2~/?7 Signature:_\/_~-~----~-~ ____ -:_ ... ':_-:_-:_:._-~ www.visu-sewer.com WISCONSIN -ILUNOIS -MINNESOTA-IOWA -MISSOURI -VIRGINIA-OHIO MEMORANDUM To: From: Date: Subject: Mayor and Council Rose Holman, IT Manager ~ September 30, 2022 .gov Domain The City of Stillwater would like to acquire the stillwatermn.gov domain. The .gov domain is a top-level domain (TLD) that was established to make it easy to identify US-based government organization on the internet. All three branches of the US Government, all 50 states, and many local governments use .gov for their domains. Since the .gov domain is only available to bona fide US-based government organizations, using it signals trust and credibility. This helps to establish digital services as official, trusted sources. The security benefits to using a .gov domain include 2-step verification for all users, browsers that will know to use HTTPS to connect with any website on that domain, and users cannot use passwords that have been found in known data breaches. In addition, the Cybersecurity and Infrastructure Security Agency (CISA) and the National Institute of Standards and Technology (NIST) help monitor for issues in the namespace. The City would like to obtain the .gov domain and slowly transition our digital footprint over to this domain. This would provide better security for our domain and a trusted, secure space. The transition would take place with little to no disruption in services. illwater ::::::: ~ The Birthplace of Minnesota ) September 20, 2022 .Gov Domain Registration c/o Verisign, Inc. 12061 Bluemont Way Reston, Virginia 20190 To the .gov Program: As authorizing authority for City of Stillwater, MN, I request that responsibility for the domain name stillwatermn.gov be delegated to my municipality. We would be using this new domain name primarily as our e-mail domain and possibly switch over our website in the future as well. In order to obtain and maintain stillwatermn.gov, the City of Stillwater, MN will meet the general and specific requirements for federal agencies, found at https://home.dotgov.gov /reg:istration/requi rements. The following will be listed as contacts for stillwatermn.gov, which City of Stillwater, MN will keep up to date in the .gov registrar. Administrative contact Rose Holman, IT Manager 216 4th St N, Stillwater, MN 55082 651-430-8804 rholman@ci.stillwater.mn.us Technical contact Rich Barnt, MIS Specialist 216 4th St N, Stillwater, MN 55082 651-430-8811 rbornt@ci.stillwater.mn.us Security contact [recommended]: italerts@ci.stillwater.mn.us I understand that if I wish to retire stillwatermn.gov, I must submit a written request to registrar@d otgov. gov. Sincerely, Ted Kozlowski City of Stillwater Mayor 216 4th Street North, Stillwater Minnesota -651-430-8800 -www.ci.stillwater.mn.us DATE: October 4, 2022 TO: Honorable Mayor and City Councilmembers FROM: Tim Gladhill, Community Development Director SUBJECT: RESOLUTION: Case No. 2022-41: 2001 Washington Ave W Redevelopment; Final Plat Approval for MJG ADDITION; Case of Mikden of Stillwater BACKGROUND On July 26, 2022, the City Council approved the Preliminary Plat related to a small infill development to create a small coffee shop drive through generally known as a ‘Caribou Cabin’. A part of this request includes subdividing the Property to create a separate lot for the Caribou Cabin as well as consolidating several underlying parcels that made up the ‘Former Herberger’s Site’. As recommended by the Planning Commission and approved by the City Council, the Applicant removed the second infill lot on the Preliminary Plat, at least until a traffic study can be reviewed. The City Council approved the revised Preliminary Plat on July 26, 2022. The Final Plat appears to be substantially compliant with the approved Preliminary Plat. ACTION REQUESTED Motion to adopt the Resolution approving the Final Plat known as MJG ADDITION. 1 City of Stillwater Washington County, Minnesota RESOLUTION NO. 2022-xxx A RESOLUTION APPROVING FINAL PLAT FOR MJG ADDITION CASE NO. 2022-41 WHEREAS, MIKDEN OF STILLWATER LLC, a Minnesota limited liability company, has applied for a final plat to be called MJG ADDITION, attached hereto as Exhibit A, on its real property located in Washington County, Minnesota, legally described as follows: Lots 2, 3, 4, 5, 6 and 7, Block 1, Matt Hooley Addition, according to the recorded plat thereof. Abstract Property PIDs: 32.030.20.43.0008, 32.030.20.43.0009, 32.030.20.43.0010, 32.030.20.43.0011, 32.030.20.43.0012, 32.030.20.43.0013 WHEREAS, a public hearing notice was duly mailed and published and on June 22, 2022, the Planning Commission held a public hearing on the preliminary plat and plans for MJG ADDITION; and WHEREAS, the Planning Commission proceeded to hear all persons interested in said preliminary plat and plans for MJG ADDITION and all persons interested were afforded an opportunity to present their views and objections to the granting of said preliminary plat and plans for MJG ADDITION; and WHEREAS, the Planning Commission recommended that the City Council partially approve the preliminary plat and plans for MJG ADDITION; and WHEREAS, on July 5, 2022, the City Council reviewed the preliminary plat and plans for MJG ADDITION and postponed action to request revisions to said preliminary plat and plans for MJG ADDITION; and WHEREAS, on July 26, 2022, the City Council approved the revised preliminary plat and plans for MJG ADDITION; and WHEREAS, on September 28, 2022, the Planning Commission reviewed the final plat and plans for MJG ADDITION and found it to be consistent with the preliminary plat and plans; and 2 WHEREAS, the Planning Commission unanimously recommended that the City Council approve the final plat and plans for MJG ADDITION. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the final plat and plans for MJG ADDITION. Adopted by the Stillwater City Council this 4th day of October 2022. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk A-1 EXHIBIT A FINAL PLAT OF MJG ADDITION A-2 DATE: September 29, 2022 TO: Honorable Mayor and City Councilmembers FROM: Joe Kohlmann, City Administrator SUBJECT: Fire Services Contract with May Township BACKGROUND The current Fire Service Contract with the City of Grant, May and Stillwater Township expire on December 31, 2022. The contracts were updated to be consistent with the League of Minnesota Cities model fire services contract as well as the service area maps were improved for clarity. Staff determined the allocation of cost of fire and rescue service for 2023-2025. The costing analysis is based upon audited financials for 2021 Fire Department operations. May Township has approved and signed their agreement, see attached. ACTION REQUESTED Motion to approve the Fire Service Contract with May Township for 2023-2025. FIRE SERVICE CONTRACT BETWEEN THE CITY OF STILLWATER AND MAY TOWNSHIP THIS AGREEMENT, ("Agreement") is made and entered into this _day of ______ 2022, ("Effective Date ") by and between the City of Stillwater, Washington County, Minnesota, 216 North Fourth Street, Still water, Minnesota 55082, a public corporation ("City"), and May Township, Washington County, Minnesota, 13939 Norell Avenue North, Marine on St. Croix, Minnesota, 5504 7, a public corporation ("Township"). ARTICLE 1 THE AGREEMENT A. Purposes. The purpose of thisAgreementisto define the rights and obligationsofthe City and Township with respecttothefireservices provided by the Cityfortheterm ofthis Agreement. B. Cooperation. The City and Town ship shall cooperate and use their best efforts to ensure the most expeditious implementation of the various provisions of this Agreement. The parties agree in good faith to undertake resolution of disputes, if any, in an equitable and timely manner. C. Term. The term of this Agreement shall commence on January 1, 2023 and shall terminate on December 31, 2025, unless otherwise terminated by either party after the applicable notice period pursuant to Article 6 ofthis Agreement. D. Service Contract. This is a service contract. The parties do not intend to undertake or create, and nothing herein shall be construed as creating a joint powers agreement, joint venture, orjoint enterprise between the parties. E. Service Territory. City shall provide fire services as indicated in this Agreement to the area in Township, which is specifically identified on the map attached hereto as ExhibitA and made part of this Agreement. The identified area shall constitute the Township's serviceterritoryforthepurposesofthisAgreement. ARTICLE 2 FIRE SERVICE A. Fire Service. Township agrees to purchase from City, and City agrees to provide Township, fire-related services including deployment of firefighting personnel and/or equipment to extinguish a fire or perform any preventative measure in an effort to protect equipment, life, or property in an area threatened by fire. It also includes the deployment offirefighting personnel and/or equipment to provide fire suppression, rescue, extrication, and any other services related to fire and rescue as may occasionally occur. B. Allocation of Resources. The parties understand the City's fire department officer in charge of the particular scene shall exercise judgement to determine, in consideration ofall the established policies, guidelines, procedures, and practices, how best to allocate the available resources of the City's fire department under the circumstances of a given situation. Failure to provide fire services because of poor weather conditions or other conditions beyond the control of the City shall not be deemed a breach of this Agreement. C. No Guarantee. The parties understand and agree City will endeavor to reasonably provide the services indicated above given the circumstances, but City makes no guarantees that the services it actually provides in a given situation will meet any particular criteria or standard. The City and its officers, employees and volunteers shall not be liable to the Township or any other person for failure to furnish assistance under this Agreement or for recalling assistance. ARTICLE 3 PAYMENT A. Payment. Township agrees to make payment to City during the term of the Agreement in an amount specified in the City's Fire Services Contract Cost Allocation, attached as Exhibit B to this Agreement ("Payment"). One half of the Payment shall be made on or before July 1 of each year and the balance shall be made on or before December 31 of each year. B. Emergency Service Charge. Township, in its sole discretion , may exercise its authority to impose and collect an emergency service charge on those receiving emergency services, including fire services, within Township. City shall have no right to, or interest in, any service fees collected by Township. If Township imposes an emergency service charge it shall provide City a list of the specific types of information it determines it needs collected in order to successfully impose and collect the charge. City shall make a good faith effort to collect the requested information for each service call to the service territory and promptly provide Township with the information it collected. C. Ownership. City owns the buildings and equipment associated with the City fire department and the amounts paid by Township do not give rise to any ownership interest in, or responsibility toward, those items. ARTICLE 4 CITY Of STILLWATER'S RESPONSIBILITIES In addition to any other obligations described herein, City shall: A. Authorize and direct the City fire department to provide the fire services described herein to Township's service territory; B. Develop a detailed annual operational budget for the City fire department for each year during the term of this contract by the Effective Date and present it to Township along with sufficient information to explain the items included in the budget figures; C. Upon Township's request, provide Township access to financial and cost data related to the City fire department for five (5) years prior to the current service year; D. Disclose to Township any proposed action City or the City fire department intends to take that can reasonably be expected to effect the Insurance Services Office Fire Protection Grade in the service territory or City's ability to provide the fire services indicated above; and E. Promptly disclose to Township any information City can reasonably anticipate will directly affect its ability to perform its obligation under this Agreement. ARTICLE 5 MAY TOWNSHIP'S RESPONSIBILITIES In addition to any other obligations described herein, Township shall: A. Promptly pay City the Payments as indicated above for the year of service, or a prorated share of the Payments for the length of service actually provided if the contract is terminated early; B. Present a budget and levy proposal to the Township electors at each annual Township meeting during the term of this Agreement seeking authority to levy funds as needed to pay the Annual Payment. C. Promptly disclose to City any information Township can reasonably anticipate will directly affect its ability to perform its obligation under this Agreement. It is understood and agreed that Township shall have no responsibility whatsoever toward the City firefighters or other emergency personnel including any employment related issues such as training, supervision, performance reviews, discipline, compensation, benefits, insurance coverages, compliance with any employment related federal, state, and local laws and rules such as OSHA, ERISA, RLSA, FMLA, or any other employment related issues. It is further agreed that Township has no responsibility, beyond paying the agreed upon Annual Payment, for acquiring, operating, maintaining, housing, or replacing equipment as needed to provide the fire services described herein. ARTICLE 6 TERMINATION This Agreement may be terminated at any time during its term by mutual agreement of the parties. Either party may terminate this Agreement by personally serving a 120- day written notice of termination on the other party. This Agreement shall terminate 120 days from the date of personal service of the written termination notice unless the party serving the notice withdraws the notice in writing before it is effective. If Township fails to pay for the service according to the schedule established herein, City may terminate this Agreement 60 days from the date of personal service of written termination notice. Any notice required to be served under this Article shall be served on the authorized representative according to the provisions of Article 9(a) of this Agreement. ARTICLE Z INSURANCE City shall maintain general liability insurance for its services and shall include Township as an additional insured for the term of this Agreement and any extensions thereof. The City shall maintain insurance equal to or great than the maximum liability applicable to municipalities as set forth in Minnesota Statutes, Section 466.04, subdivision 1, as amended. City shall also maintain inland marine, automobile, and property insurance coverages. City shall provide Township proof of such insurance coverages and the additional insured endorsement naming the Township annually by the Effective Date of this Agreement. City shall also maintain workers' compensation coverage as required by law. ARTICLE 8 INPEMNIEICATION City shall defend, indemnify and hold harmless Township and its officials, employees and agents from any claim, demand, action or suit filed against Township or any of its officials, employees or agents relating to any bodily injury, including death, loss or property damage caused by, arising out of, related to or associated with the City's performance under this Agreement. Nothing in this Agreement may be construed as a waiver of any statutory or common law defenses, immunities, or limits on liability. Under no circumstances, however, shall City be required to pay on behalf of itself and Township, any amounts in excess of the limits on liability established in Minnesota Statutes, Chapter 466 applicable to any one party. The limits of liability for Township and City may not be added together to determine the maximum amount of liability for City. ARTICLE 9 GENERAL PROVISIONS A. Notices. All notices or communications required or permitted pursuant to this Agreement shall be either hand delivered or mailed to the City and Township, certified mail, return-receipt requested, to the authorized representative at the following address: City of Stillwater: May Township: Joseph Kohlmann, City Administrator 216 North Fourth Street Stillwater, Minnesota 55082 Bobbi Hummel,Clerk /Treasurer PO Box 60 Marine on St. Croix, Minnesota, 55047 Either party may change its address or authorized representative by written notice delivered to the other party pursuant to this section. B. Waiver. Nothing herein shall be construed to waive or limit any immunity from, or limitation on, liability available to either party, whether set forth in Minnesota Statutes, Chapter 466 or otherwise. The waiver of any of the rights and/or remedies arising under the terms of this Agreement on any one occasion by any party hereto shall not constitute a waiver or any rights and/or remedies in respect to any subsequent breach or default of the terms of this Agreement. The rights and remedies provided or referred to under the terms of this Agreement are cumulative and not mutually exclusive. C. Modification. This writing contains the entire agreement between the parties and no alterations, variations, modifications, or waivers of the provisions of this Agreement are valid unless reduced to writing, signed by the authorized representative of both City and Township, and attached hereto. D. Subcontracting & Assignment. City shall not subcontract or assign any portion of this Agreement without prior written approval from Township. Services provided to Township pursuant to a mutual aid agreement City has, or may enter into, with another entity does not constitute a subcontract or assignment requiring prior approval of Township so long as City remains primarily responsible for providing fire services to Township's service territory . E. Governing Law. This Agreement shall be governed by and construed in accordance with the internal laws of the State of Minnesota . All proceedings related to this Agreement shall be venued in the State of Minnesota. F. Severability. The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause or phrase of this Agreement is for any reason held to be contrary to law, or contrary to any rule or regulation having the force and effect of law, such decision shall not affect the validity and enforceability of the remaining portions of this Agreement. G. Entire Agreement. This Agreement shall constitute the entire agreement between the parties and shall supersede all prior oral or written negotiations. H. Parties in Interest. This Agreement shall be binding upon and insure solely to the benefit of the parties hereto and their permitted assigns , and nothing in this Agreement, express or implied, is intended to confer upon any other person any rights or remedies of any nature under or by reason of this Agreement. I. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original document and together shall constitute one instrument. J. Captions and Headings. Captions and headings used in the Agreement are inserted only as a matter of convenience and for reference and in no way define, limit or describe the scope of the intent of this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized representatives as of the day and year first above written. CITY OF STILLWATER By : By: Ted Kozlowski Its: Mayor Beth Wolf Its: City Clerk MAY TOWNSHIP By:~~-«; ~ms Its: Chair By: Zilif~/ Its: Clerk/Treasurer :i,~L• . TA s. HUMMEL ~hi M IMliGf May, Coontyof WasNn""9 i·J -llllatal Officer (ex-officio notary 11U1111cJ , . · ·. My l8nn Is lndeterminall EXHIBIT A A-1 FIRE CONTRACT CALCULATION-2023 EXHIBIT B -COST ALLOCATION ASSESSED ESTIMATED ESTIMATED COMBINED AVERAGES FIRE RUNS VALUATION POPULATION HOUSEHOLDS TOTAL AVERAGE ***** From Exhibit B ***** Stillwater City 85.08% 69.24% 78.81% 79.47% 312.60% 78.16% Grant City 4 .52% 9.79% 6.97% 6 .52% 27 .80% 6.95% May Township 4 .16% 10.65% 6.58% 6 .58% 27.97% 6 .99% Stillwater Township 6.24% 10.32% 7.64% 7.44% 31.64% 7 .90% Total 100.00% 100.00% 100.00% 100.01% 400 .01% 100.00% Actual Costs COST OF FIRE PROTECTION 2021 NOTES Operating Costs $2,127,328 Depreciation $469,510 Administration (.05% of Operations) $10,637 Total $2 ,607,475 2023 2022 $ Increase Proposed Proposed Total Proposed Actual (Decrease) 2024 Contract 2025 Contract 3 Year COST ALLOCATION (1) Contract Amount Contract Amount (2) 3% 3% Contact Stillwater City $2,038,002 , Grant City $181,220 $160,360 $20 ,860 $186 ,657 $192 ,257 $560,134 Mav Township $182,263 $161,497 $20,766 $187,731 $193,363 $563,357 Stillwater Township $205,991 $189,019 $16 ,972 $212,171 $218,536 $636,698 Total $2 ,607,476 $510 ,876 $58 ,598 (1) The cost allocation is derived by multiplying the total fire protection cost by each service area's combined five-year average. (2) 2023 Proposed Contract Amounts as compared to 2022 Actual Contract Amounts EXHIBIT B -FIVE YEAR AVERAGES % of Total SCHEDULE A. FIRE RUNS Stillwater City 85.09% Grant City (1) 4.52% May Township (2) 4.16% Stillwater Township 6.24% Total 100.01% FIVE YEAR AVERAGE 5YEAR AVERAGE 1 ,677 89 82 123 1,971 2021 1919 96 98 130 2,243 SCHEDULE B . TOTAL TAX CAPACITY !Amounts exoressed In thousands) Stillwater City Grant City (.1) May Township (2) Stillwater Township Total SCHEDULE C. ESTIMATED POPULATION Stillwater City Grant City (1) May Township (2) Stillwater Township Total SCHEDULED. ESTIMATED HOUSEHOLDS Stillwater City Grant City (1) May Township (21 Stillwater Townshio Total (1) 43% OF ACTUAL (2) 60% OF ACTUAL 69.24% 9.79% 10.65% 10.32% 100.00% 78 .81% 6.97% 6.58% 7.64% 100.00% 79.47% 6.52% 6.58% 7.44% 100.01% $27.149 $30,711 $3 .840 $4.127 $4 ,175 $4.609 $4 ,048 $4 ,527 $39 ,212 $43 ,974 19.658 19,464 1.738 1,720 1.642 1,616 1.905 1.8.56 24 ,943 24 ,656 7.705 7.768 632 626 638 641 721 716 9,696 9,751 2020 2019 2018 2017 1578 1728 1538 1621 88 93 82 86 87 69 76 78 148 122 104 109 1,901 2 ,012 1,800 1,894 $29.396 $26.959 $25.301 $23,379 $4 ,153 $3.771 $3 ,627 $3,523 $4.443 $4 ,096 $3 ,989 $3 .738 $4,491 $3 ,888 $3 ,822 $3.513 $42 ,483 $38,714 $36,739 $34 ,153 19 ,394 19,767 19,915 19 ,748 1,707 1,748 1,765 1,752 1,602 1,633 1.700 1,658 1,866 1,910 1,954 1,937 24 ,569 25 ,058 25 ,335 25 ,095 7.750 7.703 7.674 7 ,630 625 638 635 638 635 635 643 636 718 714 726 730 9,728 9,691 9,677 9,634 COST OF FIRE PROTECTION Operating Costs: Exoenditures for 2021 Other T 0tal Expenditures Less: Capital Outlay* Severance pav Fire Relief Association Sesquicenntial Total deductions I Depreciation: Fire I Fire Donated 1 I Total Deereciation II Administration (.05% of Operations) TOT AL COST OF FIRE PROTECTION 2021 Actual 2.127.328 0 2 ,127 ,328 0 0 0 0 2,127,328 I 464 ,019 5,491 469 ,srn I 10,637 2,607,475 DATE: TO: FROM: September 28, 2022 Honorable Mayor and City Councilmembers Beth Wolf, City Clerk SUBJECT: Gambling Permit for Church of St. Michael BACKGROUND The City has received a Lawful Gambling Premises Permit Application from Church of St. Michael to conduct gambling at Church of St. Michael and St. Croix Catholic School located at 611 and 621 3rd Street South in Stillwater. The activity requested is for a raffle and bingo to be held on November 12, 2022. RECOMMENDATION Church of St. Michael has submitted the required documention demonstrating that the organization is collecting gambling monies for lawful purposes. Therefore Staff recommends approving Church of St. Michael to conduct gambling at Church of St. Michael and St. Croix Catholic School. ACTION REQUESTED If council concurs with recommendation, they should pass a motion adopting RESOLUTION APPROVING MINNESOTA LAWFUL GAMBLING PERMIT FOR CHURCH OF ST. MICHAEL. 2 City of Stillwater Washington County, Minnesota RESOLUTION 2022-XXX APPROVING MINNESOTA LAWFUL GAMBLING PERMIT FOR CHURCH OF ST. MICHAEL WHEREAS, the Church of St. Michael has submitted an application to the City of Stillwater requesting City approval of a Minnesota Lawful Gambling Permit at Church of St. Michael and St. Croix Catholic School located at 611 and 621 3rd Street South, Stillwater, Minnesota on November 12, 2022; and WHEREAS, it has been demonstrated that the organization is collecting gambling monies for lawful purposes. NOW THEREFORE, BE IT RESOLVED that the City Council hereby approves a Minnesota lawful gambling permit for Church of St. Michael. Adopted by the Stillwater City Council this 4th day of September, 2022. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk DATE: September 29, 2022 TO: Honorable Mayor and City Councilmembers FROM: Beth Wolf, City Clerk SUBJECT: Gambling Premise Permit for Stillwater Elks #179 BACKGROUND The City has received a Lawful Gambling Premises Permit Application from Stillwater Elks #179 to conduct gambling at the Mad Capper located at 224 Main Street South in Stillwater. The activity requested is paper pull tabs, electronic pull tabs and electronic bingo. The premise lease will be effective October 20, 2022. RECOMMENDATION Stillwater Elks #179 has submitted the required documention demonstrating that the organization is collecting gambling monies for lawful purposes. Therefore, staff recommends approving Stillwater Elks #179 to conduct gambling at Mad Capper. ACTION REQUESTED If council concurs with recommendation, they should pass a motion adopting RESOLUTION APPROVING MINNESOTA LAWFUL GAMBLING PREMISE PERMIT FOR STILLWATER ELKS #179. 2 City of Stillwater Washington County, Minnesota RESOLUTION 2022-XXX APPROVING MINNESOTA LAWFUL GAMBLING PREMISE PERMIT FOR STILLWATER ELKS #179 AT MAD CAPPER WHEREAS, the Church of Stillwater Elks #179 has submitted an application to the City of Stillwater requesting City approval of a Minnesota Lawful Gambling Premise Permit at Mad Capper located at 224 Main Street South, Stillwater, Minnesota; and WHEREAS, it has been demonstrated that the organization is collecting gambling monies for lawful purposes. NOW THEREFORE, BE IT RESOLVED that the City Council hereby approves a Minnesota lawful gambling permit for Stillwater Elks #179. Adopted by the Stillwater City Council this 4th day of October 2022. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk BACKGROUND Research has found the improvements around the first phase of the Lumberjack Landing project is in the area of a documented lumber mill and foundry. Staff has received a quote from Nienow Cultural Consultants for an Archeological Survey of the project area to determine if remnants of the building or any other artifacts remain. The quoted amount is for $22,715.00. RECOMMENDATION Staff recommends that Council enter into agreement for Professional Services with Nienow Cultural Consultants for the Archeological Survey for Lumberjack Landing. ACTION REQUESTED If council agrees with the recommendation, they should pass a motion APPROVING AGREEMENT WITH NIENOW CULTURAL CONSULTANTS FOR THE ARCHEOLOGICAL SURVEY FOR LUMBERJACK LANDING SUBJECT: Lumberjack Landing Archeological Survey Agreement FROM: Shawn Sanders TO: Honorable Mayor and City Councilmembers DATE: October 4, 2022 1 30 days’ written notice delivered to the other party to the addresses listed in Section 13 a. Termination by Either Party. This Agreement may be terminated by either party upon 4. TERMINATION. deem appropriate, and upon the same terms and conditions as herein stated. extended only upon the written mutual consent of the parties for such additional period as they TERM. The term of this Agreement is identified in the Exhibits. This Agreement may be 3. Bills submitted shall be paid in the same manner as other claims made to City. Consultant shall submit itemized bills for Services provided to City on a monthly basis. c. additional compensation for Services that do not have prior written authorization. authorized representative of the City or by the City Council. The City will not pay the compensation due the Consultant shall require prior written approval by the Any changes in the scope of the work of the Services that may result in an increase to b. as set forth in the Exhibits. City agrees to pay and Consultant agrees to receive and accept payment for Services a. 2. PAYMENT. timely fashion, as set forth in the Exhibits, subject to Section 7 of this Agreement. Consultant covenants and agrees to provide Services to the satisfaction of the City in a b. A proposal dated 9/23/2022, incorporated herein as Exhibit A;i. documents: performing certain professional Services (“Services”), as defined in the following City agrees to engage Consultant as an independent contractor for the purpose of a. 1. SERVICES. as follows: NOW THEREFORE, in consideration of the mutual consideration contained herein, it is hereby agreed forth in this Agreement. WHEREAS, Consultant desires to perform the Services for the City under the terms and conditions set Lumberjack Landing. WHEREAS, Services under this agreement, are generally described as: Archeological Survey – and WHEREAS, the City has accepted the proposal of the Consultant for certain professional Services; Cultural Consultants, LLC., 200 Plato Blvd. East, St. Paul MN 55107 (“Consultant”). between the City of Stillwater, 216 4th Street North, Stillwater, Minnesota 55082, (“City”) and Nienow THIS AGREEMENT (“Agreement”) is made and executed this 4th day of October, 2022, by and AGREEMENT FOR PROFESSIONAL SERVICES 2 of this Agreement. Upon termination under this provision, if there is no default by the Consultant, Consultant shall be paid for Services rendered and reimbursable expenses until the effective date of termination. b. Termination Due to Default. This Agreement may be terminated by either party upon written notice in the event of substantial failure by the other party to perform in accordance with the terms of this Agreement. The non-performing party shall have fifteen (15) calendar days from the date of the termination notice to cure or to submit a plan for cure that is acceptable to the other party. 5. SUBCONTRACTORS. Consultant shall not enter into subcontracts for any of the Services provided for in this Agreement without the express written consent of the City, unless specifically provided for in the Exhibits. The Consultant shall pay any subcontractor involved in the performance of this Agreement within the ten (10) days of the Consultant’s receipt of payment by the City for undisputed services provided by the subcontractor. 6. STANDARD OF CARE. In performing its Services, Consultant will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the Services are provided. No warranty, express or implied, is made or intended by Consultant’s undertaking herein or its performance of Services. 7. DELAY IN PERFORMANCE. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include, but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war, riots, and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage; judicial restraint; and inability to procure permits, licenses or authorizations from any local, state, or federal agency for any of the supplies, materials, accesses, or services required to be provided by either City or Consultant under this Agreement. If such circumstances occur, the nonperforming party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Consultant will be entitled to payment for its reasonable additional charges, if any, due to the delay. 8. CITY’S REPRESENTATIVE. The City has designated Shawn Sanders, to act as the City’s representative with respect to the Services to be performed under this Agreement. He or she shall have complete authority to transmit instructions, receive information, interpret, and define the City’s policy and decisions with respect to the Services covered by this Agreement. 9. PROJECT MANAGER AND STAFFING. The Consultant has designated Jeremy Nienow, to be the primary contacts for the City in the performance of the Services. They shall be assisted by other staff members as necessary to facilitate the completion of the Services in accordance with the terms established herein. Consultant may not remove or replace the designated staff without the approval of the City. 10. INDEMNIFICATION. a. Consultant and City each agree to defend, indemnify, and hold harmless each other, its agents and employees, from and against legal liability for all claims, losses, damages, and expenses to the extent such claims, losses, damages, or expenses are caused by its negligent acts, errors, or omissions. In the event claims, losses, damages, or expenses are 3 caused by the joint or concurrent negligence of Consultant and City, they shall be borne by each party in proportion to its own negligence. b. Consultant shall indemnify City against legal liability for damages arising out of claims by Consultant’s employees. City shall indemnify Consultant against legal liability for damages arising out of claims by City’s employees. 11. INSURANCE. During the performance of the Services under this Agreement, Consultant shall maintain the following insurance: a. General Liability Insurance, with a limit of $2,000,000 for any number of claims arising out of a single occurrence, pursuant to Minnesota Statutes, Section 466.04, or as may be amended; b. Professional Liability Insurance, with a limit of $2,000,000 for any number of claims arising out of a single occurrence. c. Workers’ Compensation Insurance in accordance with statutory requirements. d. Automobile Liability Insurance, with a combined single limit of $1,000,000 for each person and $1,000,000 for each accident. Consultant shall furnish the City with certificates of insurance, which shall include a provision that such insurance shall not be canceled without written notice to the City. The City shall be named as an additional insured on the General Liability Insurance policy and the Professional Liability Insurance policy. 12. OWNERSHIP OF DOCUMENTS. Professional documents, drawings, and specifications prepared by the Consultant as part of the Services shall become the property of the City when Consultant has been compensated for all Services rendered, provided, however, that Consultant shall have the unrestricted right to their use. Consultant shall retain its rights in its standard drawing details, specifications, databases, computer software, and other proprietary property. Rights to proprietary intellectual property developed, utilized, or modified in the performance of the Services shall remain the property of the Consultant. 13. NOTICES. Notices shall be communicated to the following addresses: If to City: City of Stillwater 216 4th Street North Stillwater, MN 55082 Attention: Shawn Sanders Or e-mailed: ssanders@ci.stillwater.mn.us If to Consultant: Nienow Cultural Consultants, LLC. 200 Plato Blvd. East St. Paul, MN 55107 Attention: Jeremy Nienow Or e-mailed: jeremy.nienow@gmail.com 14. INDEPENDENT CONTRACTOR STATUS. All services provided by Consultant, its officers, agents and employees pursuant to this Agreement shall be provided as employees of Consultant or as independent contractors of Consultant and not as employees of the City for any purpose. 15. GENERAL PROVISIONS. 4 a. Assignment. This Agreement is not assignable without the mutual written agreement of the parties. b. Waiver. A waiver by either City or Consultant of any breach of this Agreement shall be in writing. Such a waiver shall not affect the waiving party’s rights with respect to any other or further breach. c. Governing Law. This Agreement shall be construed in accordance with the laws of the State of Minnesota and any disputes regarding this Agreement must be brought by civil action and must be venued in Washington County District Court. d. Severability. If any term of this Agreement is found be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force and effect. e. Data Practices Compliance. All data collected by the City pursuant to this Agreement shall be subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. f. Entire Agreement. This Agreement constitutes the entire agreement of the parties and supersedes all prior communications, understandings and agreements relating to the subject matter hereof, whether oral or written. If this Agreement conflicts with terms and conditions stated in the Proposal, this Agreement shall govern. CITY OF STILLWATER By: Ted Kozlowski, Mayor By: Beth Wolf, City Clerk Date: CONSULTANT By: Its: Date: NCC Quote, Lumberjack Landing, Phase IB Archaeological Survey pg -1 Nienow Cultural Consultants 200 Plato Blvd. East St. Paul, MN 55107 September 23, 2022 Shawn Sanders Public Works Director/City Engineer 216 North Fourth Street Stillwater, MN 55082 RE: Quote for Lumberjack Landing in Stillwater, MN – Phase IB Archaeological Survey Mr. Sanders: Thank you for the opportunity to provide a quote for a Phase IB Archaeological Survey requested for the Lumberjack Landing in Stillwater, Minnesota (Figure 1). We understand in 2023 the City of Stillwater intends to construct a portion of the Phase I improvements outlined in the North Apile Park (now Lumberjack Landing) Master Plan, adopted by the Stillwater City Council on December 1, 2020. Improvements are anticipated to include reconstruction of the existing driveway and drive drop off area, adding accessible parking, addition of an ADA-accessible boat launch (non-motorized,), and river overlook/fishing platform. In addition to these there are also plans for the creation of an ADA-accessible trail to connect to these improvements, as well as a natural surface trail extending from the Browns Creek State trail on the south side of the parkland to the amenities noted above. NCC recently completed a Phase IA Archaeological Literature Review for you which demonstrated multiple industrial activities within the project, especially in the northern half. Our proposal for archaeological survey builds upon this work and we anticipate we can still complete our survey this fall after initiation of the contract (depending on wait times to get a Phase I Survey License from the Minnesota Historical Society / Office of the State Archaeologist). NCC specializes in these types of archaeological projects and is an excellent match for the project you need completed. Our Principal Investigator has nearly 30 years of archaeological experience in the Upper Midwest. NCC is committed to working with you throughout your project, tailoring our work to fit your needs and schedule. Qualifications Nienow Cultural Consultants is a sole proprietor, LLC operating throughout Minnesota and the Upper Midwest. The company is led by Jeremy Nienow, PhD., RPA who is a passionate cultural resource preservation consultant and educator. He is a registered, professional archaeologist with over 25 years of experience throughout the Midwest and has met the Secretary of Interior's standards for both prehistoric and historical archaeology for more than a decade. He is well known in the historical society and archaeological communities; serving in all aspects including board service, fieldwork, public speaking, and scholarly publication. He currently is the Immediate Past President of the Council for Minnesota Archaeology. You already have a copy of Dr. Nienow's curriculum vitae has been included with this quote. Beyond Dr. Nienow, any additional fieldwork will be completed by a competent set of NCC team members. A short list of some of these team members, as well as brief bios, has also already been provided NCC Quote, Lumberjack Landing, Phase IB Archaeological Survey pg -2 to you but it includes Dr. Fred Sutherland as the Project Principal Investigator. Dr. Fred is an Industrial Archaeologist who specializes in foundry and mill investigations. NCC would also use Laura Koski as our GIS specialist, as well as several other field technicians. NCC has secured a remote sensing bid from Archaeo-Physics, LLC. The reason for this is that portions of the northern project area are currently under hard surfaces which preclude the ability to complete typical archaeological survey (Figure 2). Archaeo-Physics can use remote sensing to look for anomalies related to historic features, and they have been working with NCC for nearly a decade. They have a proven track record of completing projects in a timely fashion and their equipment is up to the tasks of this project. However, NCC does not have a vendor to ground truth results from Archaeo-Physics. Depending on remote sensing results, we would like to work with the City to find a vendor who can cut asphalt squares (3x3) and remove it and the underlying gravel from a series of locations (eight total) into which NCC could place shovel tests to examine for intact cultural resources beneath current hard surfaces. Meetings and Project Management Once NCC is contracted we are available to drive to the site and meet with you to have a pre-work session if desired, although we have all we need currently to complete our work. Once completed we would then proceed with the project. All aspects of the project, from initial consultation to field work and reporting will be overseen by Jeremy L. Nienow, PhD., RPA with help from a dedicated set of team members. Archaeological Permitting As this project is taking place on public property, Phase IB archaeological survey requires the Principal Investigator will need a Minnesota Office of the State Archaeologist License to complete survey. Dr. Nienow and his team have completed dozens of licensed projects in the last few years alone. Proposed Methods NCC proposes four primary methods to complete this project: additional archival research, pedestrian survey, shovel testing, and remote sensing. • Additional research primarily includes searching through the Minnesota Historical Society Collections for company records related to the Atwood Lumber Company (who owned both the last lumbermill and foundry) as well as the Minnesota / Northwest Thresher company in the southern portion of the project area. • Pedestrian survey will be completed over the entire project area in no more than 10m intervals, to examine the existing landscape for above ground features from both Native American (rock outcrops) and Euro American (building foundations, buildings, etc.) landscape use. • Shovel testing consists of excavating a 40cm (16in) wide hole down 100cm (3ft) to examine soil development, artifacts, foundations, and other cultural features of the landscape. These will be completed primarily in the middle and southern portions of the project area, with a focus on planned development areas and known historic resources. • Finally, NCC will work with Archaeo-Physics to complete a series of remote sensing activities over the location of the foundry in the northern portion of the project area which is currently under hard surfaces (asphalt) depending on the results of this work, NCC would also like to complete a series of ground truthing shovel tests beneath these surfaces. This project is likely to generate some artifacts which NCC will collect and process in its laboratory facility following the standards laid out by the Minnesota Historical Society, who are also NCC qualified repository for this project. NCC Quote, Lumberjack Landing, Phase IB Archaeological Survey pg -3 Once field and lab work are completed, a detailed report including all the results of the survey, as well as the methods, analysis, and recommendations of the fieldwork, will be completed, and given to the client. A digital copy of all materials (notes, photographs) is also available to the client upon request. Estimate of Fees 1. Archival Research and Client Communication.……..………….…….……………...….$1,540.00 2. Pedestrian Survey………………………………………………..………….…………...$2,760.00 3. Shovel Testing (non-mechanically assisted)…………………………………………….$5,520.00 4. Analysis, Curation, and Report Writing………………………………………………....$3,880.00 5. Additional Shovel Testing (mechanically assisted if warranted after remote sensing).....$2,660.00 NCC Phase lB cost….………………………....$16,360.00 6. Archaeo-Physics estimate to complete all remote sensing………………………………..$5,355.00 Total Phase IB cost (not including vendor for mechanical removal)………$22.715.00 This estimation of fees is an hourly not-to-exceed fixed price for the scope of work described in the proposal. Any additional services you may request will be charged at our regular hourly rate of $85.00 per hour (PI), $50 per hour (GIS or historical archaeology specialist), and $40 per hour (per field technician), unless negotiated at the time-of-service request. This bid proposal is only for a Phase IB Survey, using the methods outlined above, and is based on conversations and information provided through September 23, 2022. If any additional archaeological survey, or evaluation survey (Phase II) or other fieldwork is warranted, we will be happy to provide a quote for these additional phases. This bid is based on current project conditions. Nienow Cultural Consultants LLC would begin research as soon as notice to proceed is given. We anticipate a completion date of November 15, 2022 (or 15 business days from completion of work) for full deliverable completion with report; assuming successful contract, and work proceeds in a timely fashion (based on obtaining license, getting vender to cut asphalt, Archeo-Physics completing work, etc.). Finally, please note NCC does carry General and Professional Liability and would be happy to provide related COIs. Sincerely, Jeremy L. Nienow, PhD., RPA Owner and Principal Investigator Nienow Cultural Consultants LLC Attachments: Figures 1 and 2. NOTICE TO PROCEED _________________________________ _________________________________ ____________ Printed Name Signature Date NCC Quote, Lumberjack Landing, Phase IB Archaeological Survey pg -4 Figure 1: General Project Area in Stillwater, Minnesota (Provided by EOR). NCC Quote, Lumberjack Landing, Phase IB Archaeological Survey pg -5 Figure 2: Proposed Location of Remote Sensing Work. DATE: September 29, 2022 TO: Honorable Mayor and City Councilmembers FROM: Beth Wolf, City Clerk SUBJECT: Preservation of City Historical Books BACKGROUND The City has several old books dating back to the 1800’s and early 1900’s that were used by the Finance and Clerk’s Office. A majority of these books have been digitized so staff can see what was written in the books however they are is disrepair and close to disintegrating. These books contain records of minutes, ordinances, journal entries, utility billing, assessment rolls, etc. Maintaining the integrity of documents that show how we lived, what we did and how we did it is important. Staff has able to find only one company that can preserve these books. The company, Kofile, will be able to stabilize each document, remove non- archival materials such as tape and glue, mend tears, fill voids, deacidify to stabilize the document to prevent further deterioration and then house each document in patented custom lay-flat pockets and store in disaster safe binder. Attached is Kofile’s proposal showing the process of preservation. This year, we are planning to preserve the City’s very 1st book of minutes (April 12, 1854 to April 8, 1861), 1st book of ordinances and an 1881 City Charter Book. Funding for this project is available in the data retention general fund account. Once the books are complete, they will be available to the public to view and we will have preserved a part of our City’s legacy. ACTION REQUESTED If council approves moving forward with this project, they should pass a motion to approve using Kofile for the preservation of our historical books. September 13, 2022 Mrs. Beth Wolf Stillwater City Clerk, MN Preservation of Historical Books SUBMITTED BY: Gail Lawson Account Executive gail.lawson@kofile.com (503) 679-9372 6300 Cedar Springs Road, Dallas, TX 75235 p: 214.442.6668 | f: 214.442.6669 info@kofile.com | www.Kofile.com City of Stillwater, MN Preservation of Historical Books September 13, 2022 © Kofile, Inc. All rights reserved. | 2 Dear Mrs. Beth Wolf, This proposal addresses the City of Stillwater's historical records and is presented by Kofile Technologies, Inc. (Kofile). Quoted services include conservation treatments, rehousing, and imaging. Archival rehousing includes encapsulation and loose-leaf binding into Archival Recorder Binders. Kofile Technologies, Inc. (Kofile) is uniquely qualified to complete City of Stillwater's modernization goals by taking an innovative approach to this project to ensure a successful outcome. Kofile's basis for success is decades of experience, realistic solutions, and professional analysis. Our team provides realistic solutions and innovative archival products to equip records stewards with the information and resources needed to preserve collections. Kofile performs all services in accordance with the Code of Ethics & Guidelines for Practice of the American Institute for Conservation (AIC). Preservation minimizes the chemical and physical deterioration of the page which prolongs the existence and useful life of the original format. Preservation can include removal of the original from public access, creating a security copy, treatment, stabilization, preventative care, or digitization - or any maintenance or repair of the existing resource. AREAS OF CONCERN Sound preservation ensures accessibility to these irreplaceable and permanent documents forever. Acidic Paper Past papermaking utilized bleach to obtain white sheets. As a result, this paper becomes increasingly acidic as evidenced by embrittlement and yellowish-brown discoloring. Paper also embrittles when relative humidity drops or fluctuates. Acidic Ink Acidic inks can “eat” or “burn” through a sheet. Unmonitored temperature and relative humidity (RH) accelerate this process. Inks can also fade with exposure to UV light. Historically, iron gall inks were the standard. These inks contain sulfuric acid - which fades with time. With proper treatments, chemical breakdowns (such as acid hydrolysis) are remedied. Mechanical Damage (Use & Abuse) Everyday use greatly affects collections. Sheets bear signs of grime and the natural oils of hands. Exposed sheets are susceptible to damage and loss. Dirt and other pollutants can serve as ignition sources and weaken exposed paper. Exposed fragments become abused even with careful use. Binding Margin The binding margins of many volumes are compromised due to guillotining. In order to rebind and protect these sheets, encapsulation is the only solution. If a volume were rebound as is, without encapsulation, vital information would be lost in the binding margin. Always question vendors if they recommend power cutters (guillotining) to dismantle sewn books. Kofile never attempts any procedure that could result in a loss of text or weaken the integrity of the paper. A sheet’s binding margin should never be compromised. City of Stillwater, MN Preservation of Historical Books September 13, 2022 © Kofile, Inc. All rights reserved. | 3 Broken Book Block Once a binding fails, damage escalates. Sheets are free to drift from the protection of the book block. With exposure, fragments become abused and susceptible to loss. Failing Index Stacks Index Books sustain the most use. Thus, they suffer greater risks of text loss and sheet deterioration. Paper strength is completely depleted from continuous use. Eventually, tabs and sheet fragments are lost. Immediate attention is required. Tape & Non-Archival Adhesives The Library of Congress warns about the culprits of “pressure sensitive tapes—such as scotch, masking, ‘invisible,’ quick-release, cellophane, and even so-called ‘archival’ tapes”— all are unstable. These tapes and adhesives “will stain the paper and may cause inks and colors to ‘bleed.’ Many lose their adhesive properties and fall off with age, leaving behind a residue that is unsightly, damaging to the item and difficult to remove.”1 Adhesive stains lead to issues during imaging. Awarding a low-bid imaging and microfilm project may result in illegible images. To enhance image quality, conservation is essential. A conservator can remove water-based, synthetic, and pressure sensitive adhesives. Page extenders are an inappropriate “quick fix” to a prevailing problem. To save this collection, the underlying issues causing the deterioration of the sheets’ margins need correcting. The acid content of the sheet extenders only adds to the chemical breakdown of the paper’s fibers. Lamination Removal Kofile conservators address the “Laminate” process to the fullest extent possible damage to underlying paper and inks in accordance with the AIC Code of Ethics and Guidelines Item 21. Conservators reverse the process and remove the laminate using a proprietary solvent solution. The possibility of removing the “Laminate” depends on careful testing at our conservation lab. In a small percentage of cases, the adhesive is resistant to the solvent solution and cannot be removed safely. Conservators will not attempt removal if the removal process will damage either the document’s paper or ink. If conservators cannot remove the laminate safely, Kofile will contact the County directly to discuss alternatives. Non-Archival Quality Materials The off gasses of deteriorating metals contribute to the chemical breakdown of paper. Major culprits include the metal content of book spines, the surrounding physical environment, and non-archival fasteners (such as binder clips, paper clips, and staples). These off gasses eventually destroy the fabric of the volume. Another symptom of metal oxidation is foxing, or foxlike (reddish and brown color) stains or blotches on paper. 1 The Library of Congress. “Preservation FAQs.” <www.loc.gov/preservation/>. City of Stillwater, MN Preservation of Historical Books September 13, 2022 © Kofile, Inc. All rights reserved. | 4 TEMPERATURE & HUMIDITY MONITORING While temperature and limited air circulation are crucial to a document’s longevity, humidity and water are the most destructive threats. Relative Humidity (RH) refers to the amount of water vapor present in the air. Maintaining a set point of 40-45% RH is optimal, but costly. The maximum acceptable total RH variation, or operating range, is 5% on either side of this set point. RH should never exceed 55% or drop below 30%. Even slight changes in temperature can double the natural aging rate of paper. In reality, temperature and RH are not consistent in a local courthouse (especially on weekends). After exposure to water, pages adhere to one another when in a compressed environment. Separation without loss of text and water soluble inks (such as signatures) is vital. These records are extremely fragile. The mitigation of mold or micro-organics (which can result with the introduction of water or humidity fluctuations), should only be attempted by a trained professional. Water damage can also lead to other issues such as binding failure. The necessary treatments are time consuming and require a highly skilled conservator. Visit the Image Permanence Institute (IPI) at www.dpcalc.org to explore the correlation of temperature and RH on natural aging, mechanical damage, mold risk, and metal corrosion (as exampled above). The image above is property of IPI. TREATMENT SPECIFICATIONS Kofile regularly addresses historical and permanent documents, including manuscripts, typescripts, negative Photostats, tri-folds, blueprints, re-creations, plats, and maps. No treatment, repair, or maintenance is used that is not 100% reversible. Dismantle Original binding materials, such as threads and adhesive residues, are carefully removed. Old manuscripts often have protein-based binding adhesives such as fish, bone, or rabbit skin glues. The application of steam with specialized equipment can soften the materials that are otherwise difficult to remove. Guillotine cutters are never employed. If trimming is necessary, it is accomplished with handheld scissors or specialized shears designed for trimming fragile sheets carefully and accurately. One document is cut at a time to ensure no text is lost. Surface Cleaning Surface cleaning sheets removes materials and deposits including dust, soot, airborne particulate, sediment from water damage, mold/mildew residue, active micro-organic growth, insect detritus, or biological or mineral contaminants. Tools include a microspatula, soft dusting brush, latex sponge, powdered vinyl eraser, or soft block eraser. Removal of Fasteners Kofile removes fasteners, page markers, and any metal mechanisms. Fasteners, such as binder clips, staples, paper clips, string ties, rubber bands, brads, straight pins, etc., cause damage in short periods. This includes physical damage (decreased paper strength due to punctures or distortion) and chemical damage (rust). City of Stillwater, MN Preservation of Historical Books September 13, 2022 © Kofile, Inc. All rights reserved. | 5 Removal of Tape, Adhesives, Varnish, or Old Repairs Varnish, tape, and adhesive residue are reduced as much as possible without further degrading the original. When possible, peelers and tape are removed with two primary mechanical techniques: Heat Removal or Peeling. Heat removal is used when adhesive is loose, old, or brittle. Peeling is used when removal by heat is unnecessary. Solvents are a last resort, and local application occurs only after testing. A microspatula (sometimes heated) coaxes threads, tape, and glue from the paper. A Hot Tools remover can soften adhesive for removal. Dial-Temp controls the transfer of heat and guards against scorching. Remaining adhesive is treated with a gum compound eraser. Adhesive reduction begins with the most benign process. If mechanical tape removal is unsuccessful, the next alternative is chemical. This is either a local or spot treatment or immersion in a solvent bath. Kofile ensures that its laboratories are equipped to process chemical treatments correctly and safely. Previous repairs that cannot be removed safely will remain. If possible, water-soluble repairs are removed with water or steam. Only fully-trained, experienced, and supervised staff attempt removal of water-soluble repairs. While iron gall ink is safe for aqueous treatment, many inks may fade and compromise legibility. Extensive testing is required. Flattening and Humidification Improperly stored paper becomes inflexible and retains a memory of the storage position. Kofile’s technicians are experienced with all methods and tools to "flatten" paper including the use of tacking irons, heat presses, and an Ultrasonic Humidification Chamber. After careful testing, the Ultrasonic Humidification Chamber is used to correct the most fragile documents folds and bends. This significant investment, with which other private labs are rarely equipped, represents Kofile’s foresight and commitment to offering the best available technology. Mending torn paper is an art form and requires a variety of materials depending on the paper’s color, tone, condition, and weight. The length of the tear(s) and the degree of embrittlement or fragmentation are also concerns. Kofile generally mends tears greater than 1/2" if the document is going to be encapsulated. City of Stillwater, MN Preservation of Historical Books September 13, 2022 © Kofile, Inc. All rights reserved. | 6 A specialized paper and paste is commonly used and all mending materials are acid free and reversible. Mending strips are cut so the edge of the paper visually integrates with the page without clashing aesthetically or historically. Fragmented edges, folds, tears, cracks, voids, and losses are all mended in this fashion. The mending paper used is strong and is transparent after application and while visible to the trained eye, it does not distract from the document. A low-temperature, acrylic adhesive that bonds to the paper may also be used for reinforcement of damaged sheets. Kofile also constructs its own version with acid-free tissue paper and liquid acrylic adhesive. An 1848 Probate Record before and after treatment. The image to the right shows the page after deacidification, tape removal, and mending with archival tissue. Deacidification Deacidification is only performed after careful pH and compatibility testing. Kofile is equipped with multiple custom-built spray exhaust booths. All are routed through a HVAC system for optimum performance. A commercially-prepared buffer solution is applied to both sides of the sheet with compressed air sprayer equipment (see right picture). The solution is non-flammable and non- toxic. The active ingredient, magnesium oxide, neutralizes acid and provides an alkaline reserve. This chemical is inert, safe, and does not degrade the sheet. Once the buffer is applied, the paper’s pH alters slowly. After de- acidification, random testing ensures an 8 pH with a deviation of no more than 2-4%. City of Stillwater, MN Preservation of Historical Books September 13, 2022 © Kofile, Inc. All rights reserved. | 7 Encapsulation In archival encapsulation, the document floats freely and is not taped or glued to the pocket. Kofile uses SKC SH725 polyester (Polyethylene Terephthalate - PET) which is the most inert, rigid, dimensionally stable (dimstab), and strongest plastic film. Otherwise known as Mylar® Type D or Melinex® 516, it is crystal clear, smooth, odorless, and is resistant to distorting or melting in case of fire. Each sheet is encapsulated in a 2 mil patented polyester pocket: Lay Flat Archival Polyester Pocket™, US Patent #7,943,220 B1, 5/17/2011. This pocket is welded closed on three sides, and a Reemay® strip, or spunbond polyester, statically seals outatmospheric pollutants while allowing off-gassing on the fourth side. This provides easy access to the original document without cutting the pocket (some companies weld all four sides). This construction allows for a flat book block and reinforces the binding edge for added strength and years of service. Available in custom sizes, the Pocket dimensions will match the ‘book block’ dimensions with a 1½” or 1¼” binding margin. ARCHIVAL RECORDER BINDERS Volumes are hand-cased at 250 pages or less and pockets are punched (on the binding edge). Books with large capacities may be split to account for the weight of the Mylar. Kofile punches pockets to any hole specifications and can repair/replace index tabs. Kofile manufactures binder components at 1/4” incremental capacities on a per-book basis. Kofile punches sheets to any hole specifications and repair/replace index tabs as necessary. Kofile can manufacture custom binder sizes, shapes, spines, colors, and lettering. Each binder features durable cover boards and a spine to support the pages’ weight. All materials, including the cover boards and adhesives, are acid free. Stamping Title stamping can follow the same format/style of the originals. A stamping sheet is sent for approval. If any titling, dates, or other information from an original volume is noted in error, City of Stillwater is notified. Any changes are approved by City of Stillwater. Tooling is performed with 23-karat gold foil. City of Stillwater, MN Preservation of Historical Books September 13, 2022 © Kofile, Inc. All rights reserved. | 8 Heritage Recorder Binder The Heritage Recorder Binder (pictured right) is a post binder, but the binding can also be sewn. This binder is available in various colors in genuine or imitation leather, or canvas. Cover printing is foil on the leathers and hot stamp printing on the canvas. Disaster Safe Binder™ (DSB) The DSB provides unparalleled protection and storage. Developed after Hurricane Katrina to address the devastation of the Orleans Parish archives, it protects sheets from water, fire, and physical disruption. The primary problem in 2005 was 100% relative humidity. With weeks of no power, mold was rampant. A hard lesson, the DSB addresses what went wrong in that disaster. The DSB enables the encapsulated sheets to hang from the binder’s posts—much like a hanging vertical plat cabinet. This feature allows collections to return in a smaller storage footprint with 4Post™ Shelving. Any product that fails to operate properly or maintain its original integrity is replaced at no cost to the City of Stillwater. This is Kofile’s commitment of value and service to its customers. The DSB provides functionality and access ease while offering the highest rate of return on the client’s investment. It is a portable vault for housing records of enduring value. It provides progressive protection from exposure to fire, water, Relative Humidity (RH), atmospheric pollutants, ultraviolet (UV) light, impact, and drops. The DSB also features a lifetime warranty against rust. Other DSB Features Include: Stainless Steel—The metal mechanism and book block apron are constructed of stable, corrosion-proof 316 stainless steel, which does not emit harmful gaseous pollutants like cold roll steel. Support to the Book Block—The DSB is equipped with a Polyester Foam Insert, which ensures physical support to the book block and allows library-style storage. Microclimate—The DSB creates a Microclimate, an independent, stable environment separating sheets from the external atmosphere. Security Lock—A security lock hinge protects from theft. Nonflammable & Self-Extinguishing—With nonflammable cover boards and materials, the DSB is self-extinguishing. These proprietary features, protect the contained pages in extreme temperatures. City of Stillwater, MN Preservation of Historical Books September 13, 2022 © Kofile, Inc. All rights reserved. | 9 ARCHIVAL DIGITIZATION Imaging a document and digitizing a collection creates an electronic representation of the original archival record. This process is not meant to replace the archival record, but to aid in its preservation. The image serves as a reference tool and is a back-up if the original is damaged or destroyed. Archival digitization includes capture and processing (custom image enhancement and cleanup) and optimization for access. Security backups are captured on archival microfilm with a Life Expectancy (LE) of 500 years. Kofile's services are unique because materials are addressed according to their conditions and fold endurances without blind, automatic scanner feeds. Technicians are trained to handle fragile and historical documents and use the best hardware and software available. Many projects involve re-work for collections already imaged or indexed by low-bid vendors. With Kofile, images are the highest quality and are free of distortion and loss of information due to image capture. Kofile always defaults to U.S. National Archives and Records Administration (NARA) technical guidelines for digitization. Upon request, Kofile stores an electronic security back up of all images in case of loss, damage, or destruction by fire or natural disaster. City of Stillwater, MN Preservation of Historical Books September 13, 2022 © Kofile, Inc. All rights reserved. | 10 IMAGING OVERVIEW Operators observe each page during capture. For faint or illegible pages, the operator marks the page, readjusts the scanner, and employs contrast tools. If unsuccessful, the operator indicates and inserts a review form for the quality assurance team to assess. The page is marked with a “Best Possible Image Indicator” or treated with further enhancements. Images are captured at a minimum of 300 dpi at 256 bi-tonal or gray levels. This ensures the highest image quality for documents with poor contrast and difficult-to-read information. Images accumulate as Group IV bi-tonal images in a standard TIFF or PDF format. Images are optimized and scaled for system output. IMAGE PROCESSING AND ENHANCEMENT IMAGEPERFECT is Kofile’s proprietary digital SLR-based software which utilizes proprietary algorithms, critical for capturing different densities and quality levels in a collection, to provide optimal quality and uniform images. Image Perfect measures each image at a minimum for the following attributes: White-on-white images Synchronizing images from different scanners Floating page cropping & segmentation Rotating & de-skewing images Tone correction Resolution adjustments Metadata Normalization Kofile utilizes the Microsoft® SQL database as the underpinning for its production systems and IMAGEPERFECT allows operators to interactively build and edit image processing scripts, which can be saved for batch processing. Progress tracking capabilities can identify exceptions enabling supervisors to quickly and efficiently correct problems. This software automatically detects and compensates for a scanner(s) variances. The Assured Image delivers consistent, high-quality output. City of Stillwater, MN Preservation of Historical Books September 13, 2022 © Kofile, Inc. All rights reserved. | 11 IMAGEPERFECT enables repair of the currently displayed image without rescanning which could compromise image integrity, and uses custom image clean-up and enhancements such as deskew, despeckle, character repair, and zonal processing to improve legibility. Kofile maintains 100% document integrity and image control with exclusive image locking capabilities. The processing procedures will not allow for information from rescanned pages to cut and paste accidentally into the incorrect page. Quality Targets permit operators to view image quality at scan. Images, even those scanned on different devices, are “normalized.” Rather than using ad-hoc algorithms and tricks, this software measures image quality and propagates this data through the imaging chain. Quality Targets serve as the foundation for quality assurance analysis. Quality Targets (pictured herein) establish the baseline digital capture quality of the scanner during scanning. Therefore, Kofile can measure the digitization physics at the time of capture. IMAGEPERFECT measures each image at a minimum for: Target dpi Target Tone scale & correction Color Management Brightness/Contrast Correction Gamma Adjustment White Balancing Page Orientation Exposure uniformity Color reproduction data If applicable to the project, Kofile performs negative Photostat polarity reversal (so that all characters are black on a positive background). The document certification strip (file strip) is inverted to match the polarity of the final image. If requested, annotations are supported to allow the addition of Name, Book Type, Volume, and Page on the image. Image quality metadata is captured as part of the image header along with a secured digital signature that certifies the fidelity and integrity of every image scanned. City of Stillwater, MN Preservation of Historical Books September 13, 2022 © Kofile, Inc. All rights reserved. | 12 Examples of imaging before (L) and after (R) advanced image cleanup and enhancements. Quality Control (QC) Our Quality Control (QC) process ensures that all images are certified. Each image is sight checked during QC. Each page is checked to ensure there are no missing pages, double feeds, or “A” pages, which may have been added. Every image is inspected and a statistical, random, batch-based review of 8% of the inventory is conducted before delivery. City of Stillwater can receive an image log noting the steps employed. Advanced Equipment Kofile can scan mixed-sized and large-format documents. Kofile employs a range of scanners to tailor imaging services to the document that requires imaging. All of scanners employ page detection to adjust for varying sizes of paper and, more importantly, thicknesses to reduce “pull-throughs” on thin papers following thick bond. Fragile documents are imaged by hand and not fed through an automated Document feeder. Kofile’s technicians are trained to handle fragile documents. City of Stillwater, MN Preservation of Historical Books September 13, 2022 © Kofile, Inc. All rights reserved. | 13 WideTek This wide-format duplex scanner digitizes two-sided printed documents up to 36” in width. The scanner needs only 2.5 seconds to scan both sides of the page in a single pass at a resolution of 300 dpi. This scanner ensures the best possible gentle document transport and digitizes historical and fragile documents without damage to the source document. SCOPE OF SERVICES General treatments and services are outlined in the following. Services are tailored to the needs of the specific item. Preservation—Conservation Treatments, Deacidify, Encapsulate, & Bind (PRV) Kofile creates a permanent log (noting condition, page order, characteristics, and treatments) for each item upon receipt. Items are inspected and control numbered as necessary. A final quality check references this log. Dismantle volumes by hand (if applicable). Surface clean sheets. Tools include a microspatula, soft dusting brush, latex sponge, powdered vinyl eraser, or soft block eraser. Surface cleaning removes materials and deposits—e.g., dust, soot, airborne particulate, sediment from water damage, mold/mildew residue, active micro-organic growth, insect detritus, or biological or mineral contaminants. Remove any non-archival repairs, adhesives, residual glues, or fasteners to the extent possible without causing damage to paper and inks. Mend tears and guard burns on back side of sheets with acid free and reversible mending materials. Deacidify sheets (each side of each sheet) after careful testing with Bookkeepers®. This commercial solution of magnesium oxide, which neutralizes acidic inks and paper by providing an alkaline reserve (after pH and compatibility testing). Random testing ensures an 8.5 pH with a deviation of no more than ± .5. Encapsulate each sheet in a Lay Flat Archival Polyester Pocket™. Each custom envelope is composed of Skyroll SH72S® Mylar and includes a patented lay flat design. Dimensions match the “book block” dimensions, with a 1¼” binding margin. Re-bind in custom-fitted and stamped archival quality binder. Each binder is manufactured on a per-book basis and sized to 1/4” incremental capacities. This binder is available with four hubs, a gold-tooled spine, and is roller shelf-compatible. A volume may return split due to the added weight of the Mylar, depending on page count. A dedication/treatment report is included in each binder. City of Stillwater, MN Preservation of Historical Books September 13, 2022 © Kofile, Inc. All rights reserved. | 14 Image—Archival Image Capture, Image Processing, Clean Up, & Enhancements (IM) Capture images at a minimum of 300 dpi at 256 gray levels, ensuring the highest quality for poor contrast and legibility. Gray-scale ensures optimum resolution for each page. Maps will be captured at a minimum of 600 dpi. Full color, gray scale and black and white will be determined with each document type/book. Images accumulate as Group IV bi-tonal images in a standard PDF or TIFF format. IMAGE PERFECT, Kofile’s proprietary software, ensures the optimum image quality with custom image clean up and enhancements such as deskew, despeckle, character repair, polarity reversal, and zonal processing. Crop excess blank space around image. This may involve manual cropping to insure best quality image. Images are named (tagged for the directory file structure) at case level by book, volume, and page (or other requested fields). Images are grouped (stapled) together to form documents. Cases are grouped and indexed to form documents by case number. Page Validation (automated PG. numbering for validation). If applicable, images are optimized and scaled for system output. If requested, annotations are supported to enable the electronic addition (either custom or Book/Volume/Page) on the digital image to assist in recording keeping. When multiple documents (Deeds, Birth Record, etc.) exist on a single page, images are split so that each document is viewable individually. In the case of Vitals, this service incurs additional charges. STITCHING: If identified, images receive stitching where necessary, such as entries that horizontally span the length of more than one page. Amendments are stitched to the appropriate Certificate and indexed in place of the original Certificate. The City of Stillwater receives a MASTER (e.g., CD, DVD, ftp, flash drive) in a medium suitable to the project size. Kofile can hold a security copy of all images for safekeeping. City of Stillwater, MN Preservation of Historical Books September 13, 2022 © Kofile, Inc. All rights reserved. | 15 PROJECT PRICING Without a signed agreement, prices are good for 90 days. Pricing is based on estimated page counts and condition levels. Pricing is finalized upon review at the Kofile lab. Billing occurs on actuals per mutually agreed upon pricing, not to exceed the P.O. without authorization. City of Stillwater, MN Project Overview Record Series Date Page Count Level of Service Estimated Total PRV IM CHARTER AND ORDINANCES CITY OF STILLWATER 1881 1881 314 $ 1,727.00 $ 197.82 $ 1,924.82 ORDINANCES 180 $ 990.00 $ 169.20 $ 1,159.20 RECORDS-MINUTES #1 APRIL 12 1854- APRIL 8 1861 380 $ 2,090.00 $ 357.20 $ 2,447.20 PROJECT TOTAL $ 4,807.00 $ 724.22 $ 5,531.22 This proposal shall be governed by the terms of use found at https://kofile.com/termsandconditions. Payment Terms: Pay 50% upon executed agreement with the balance due upon project completion. CUSTOMER ACCEPTANCE KOFILE ACCEPTANCE _____________________________ _____________________________ Signature of Authorized Official Signature of Authorized Official _____________________________ _____________________________ Print Name of Authorized Official Print Name of Authorized Official _____________________________ _____________________________ Title of Authorized Official Title of Authorized Official _____________________________ _____________________________ Date Date City of Stillwater, MN Preservation of Historical Books September 13, 2022 © Kofile, Inc. All rights reserved. | 16 ACCESSIBILITY OF RECORDS Records held at Kofile are maintained as private and confidential material. The City of Stillwater is guaranteed access to records via email or toll-free fax at our expense. Upon receipt of a records request, Kofile will flag the requested record and verify inventory control, pull supporting paperwork, and email/fax a response to the approved requester or alternate. The turnaround time for a records request will meet or exceed requirements. Please note that all records (including volumes, documents, digital images, metadata or microfilm) serviced by Kofile shall remain the property of the City of Stillwater. This policy applies to any agreement, verbal or written, between the City of Stillwater and Kofile. The records are not used by Kofile other than in connection with providing the services pursuant to any agreement between Kofile and the City of Stillwater. The records are not commercially exploited by or on behalf of Kofile, its employees, officers, agents, invitees or assigns, in any respect. Please let me know if you have any questions. We look forward to serving the City of Stillwater and to working together for the preservation and access of its public and historical assets. Sincerely, Gail Lawson Gail Lawson c: (503) 679-9372 e: gail.lawson@kofile.com hbm DATE: October 4, 2022 TO: Honorable Mayor and City Councilmembers FROM: Ben Gutknecht, Assistant City Planner SUBJECT: Consent Agenda Item: Short-Term Home Rental License Applications BACKGROUND According to the recently amended ordinance, amending Section 41-8, new short-term home rental license applications must be approved by the City of Stillwater City Council. The Community Development Department has received and processed the following short-term home rental and have deemed them complete for approval by the City Council. RECOMMENDATION Approval of the following Short-Term Home Rental License Applications: License Type Address Owner/Applicant Occupancy Type License Location Number of Licenses Short-term home rental 816 4th St S Stephanie and Caleb Brunz Owner Occupied/On Site Outside of Downtown Area 27 of 50 ACTION REQUESTED If Council concurs with the recommendation, they should pass a motion approving the above short-term home rental license application. !( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !(!( !( !( !( !(!( !( !(!(!( !( !( !( !(!(!(!( !( !( !( !( !( !( !( ^ Sources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P, NRCan, Esri Japan, METI, Esri China (Hong Kong), Esri Korea, Esri (Thailand), NGCC, (c) OpenStreetMap contributors, and the GIS User Community Downtown District License Status !(Approved ^Pending Short Term Home Rentals DATE: October 4, 2022 TO: Honorable Mayor and City Councilmembers FROM: Reabar Abdullah, Assistant City Engineer SUBJECT: Soil Boring Study Agreement for the 2023 Street Improvement Project (2023-02) BACKGROUND At their regular meeting on August 16th, 2022 the City of Stillwater Council members ordered the Engineering staff to prepare a feasibility study for the 2023 Street Improvement Project. The Study includes an investigation of the soil layers underneath the existing streets proposed for reconstruction in order to better determine the costs to rebuild the streets. Staff invited four geotechnical consultants to submit their bids to conduct soil boring investigation and prepare a report of the findings and suggestions of any corrections needed to subbase materials before building the roads. Two consultants submitted their bids, lowest bid was WSB & Associates, Inc. at $9,300. Funding for the soil boring study will come from the 2023 Street Improvement Project (Project No. 2023- 02) budget. RECOMMENDATION Staff recommends approving the Agreement for work on the Soil Boring Study for the 2023 Street Improvement Project (2023-02). ACTION REQUESTED If Council concurs with recommendation, they should pass a motion APPROVING AGREEMENT WITH WSB FOR THE SOIL BORING STUDY FOR THE 2023 STREET IMPROVEMENT PROJECT (2023-02). 1 AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT (“Agreement”) is made and executed this 4th day of October, 2022, by and between the City of Stillwater, 216 4th Street North, Stillwater, Minnesota 55082, (“City”) and WSB & Associates, Inc., 3701 40th Ave NW, Rochester, MN 55901 (“Consultant”). WHEREAS, the City has accepted the proposal of the Consultant for certain professional Services; and WHEREAS, Services under this agreement, are generally described as: 2023 Street Project – Soil Borings. WHEREAS, Consultant desires to perform the Services for the City under the terms and conditions set forth in this Agreement. NOW THEREFORE, in consideration of the mutual consideration contained herein, it is hereby agreed as follows: 1. SERVICES. a. City agrees to engage Consultant as an independent contractor for the purpose of performing certain professional Services (“Services”), as defined in the following documents: i. A proposal dated 9/26/2022, incorporated herein as Exhibit A; b. Consultant covenants and agrees to provide Services to the satisfaction of the City in a timely fashion, as set forth in the Exhibits, subject to Section 7 of this Agreement. 2. PAYMENT. a. City agrees to pay and Consultant agrees to receive and accept payment for Services as set forth in the Exhibits. b. Any changes in the scope of the work of the Services that may result in an increase to the compensation due the Consultant shall require prior written approval by the authorized representative of the City or by the City Council. The City will not pay additional compensation for Services that do not have prior written authorization. c. Consultant shall submit itemized bills for Services provided to City on a monthly basis. Bills submitted shall be paid in the same manner as other claims made to City. 3. TERM. The term of this Agreement is identified in the Exhibits. This Agreement may be extended only upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the same terms and conditions as herein stated. 4. TERMINATION. a. Termination by Either Party. This Agreement may be terminated by either party upon 30 days’ written notice delivered to the other party to the addresses listed in Section 13 2 of this Agreement. Upon termination under this provision, if there is no default by the Consultant, Consultant shall be paid for Services rendered and reimbursable expenses until the effective date of termination. b. Termination Due to Default. This Agreement may be terminated by either party upon written notice in the event of substantial failure by the other party to perform in accordance with the terms of this Agreement. The non-performing party shall have fifteen (15) calendar days from the date of the termination notice to cure or to submit a plan for cure that is acceptable to the other party. 5. SUBCONTRACTORS. Consultant shall not enter into subcontracts for any of the Services provided for in this Agreement without the express written consent of the City, unless specifically provided for in the Exhibits. The Consultant shall pay any subcontractor involved in the performance of this Agreement within the ten (10) days of the Consultant’s receipt of payment by the City for undisputed services provided by the subcontractor. 6. STANDARD OF CARE. In performing its Services, Consultant will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the Services are provided. No warranty, express or implied, is made or intended by Consultant’s undertaking herein or its performance of Services. 7. DELAY IN PERFORMANCE. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include, but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war, riots, and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage; judicial restraint; and inability to procure permits, licenses or authorizations from any local, state, or federal agency for any of the supplies, materials, accesses, or services required to be provided by either City or Consultant under this Agreement. If such circumstances occur, the nonperforming party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Consultant will be entitled to payment for its reasonable additional charges, if any, due to the delay. 8. CITY’S REPRESENTATIVE. The City has designated Shawn Sanders, to act as the City’s representative with respect to the Services to be performed under this Agreement. He or she shall have complete authority to transmit instructions, receive information, interpret, and define the City’s policy and decisions with respect to the Services covered by this Agreement. 9. PROJECT MANAGER AND STAFFING. The Consultant has designated Mark Osborn, to be the primary contacts for the City in the performance of the Services. They shall be assisted by other staff members as necessary to facilitate the completion of the Services in accordance with the terms established herein. Consultant may not remove or replace the designated staff without the approval of the City. 10. INDEMNIFICATION. a. Consultant and City each agree to defend, indemnify, and hold harmless each other, its agents and employees, from and against legal liability for all claims, losses, damages, and expenses to the extent such claims, losses, damages, or expenses are caused by its negligent acts, errors, or omissions. In the event claims, losses, damages, or expenses are 3 caused by the joint or concurrent negligence of Consultant and City, they shall be borne by each party in proportion to its own negligence. b. Consultant shall indemnify City against legal liability for damages arising out of claims by Consultant’s employees. City shall indemnify Consultant against legal liability for damages arising out of claims by City’s employees. 11. INSURANCE. During the performance of the Services under this Agreement, Consultant shall maintain the following insurance: a. General Liability Insurance, with a limit of $2,000,000 for any number of claims arising out of a single occurrence, pursuant to Minnesota Statutes, Section 466.04, or as may be amended; b. Professional Liability Insurance, with a limit of $2,000,000 for any number of claims arising out of a single occurrence. c. Workers’ Compensation Insurance in accordance with statutory requirements. d. Automobile Liability Insurance, with a combined single limit of $1,000,000 for each person and $1,000,000 for each accident. Consultant shall furnish the City with certificates of insurance, which shall include a provision that such insurance shall not be canceled without written notice to the City. The City shall be named as an additional insured on the General Liability Insurance policy and the Professional Liability Insurance policy. 12. OWNERSHIP OF DOCUMENTS. Professional documents, drawings, and specifications prepared by the Consultant as part of the Services shall become the property of the City when Consultant has been compensated for all Services rendered, provided, however, that Consultant shall have the unrestricted right to their use. Consultant shall retain its rights in its standard drawing details, specifications, databases, computer software, and other proprietary property. Rights to proprietary intellectual property developed, utilized, or modified in the performance of the Services shall remain the property of the Consultant. 13. NOTICES. Notices shall be communicated to the following addresses: If to City: City of Stillwater 216 4th Street North Stillwater, MN 55082 Attention: Shawn Sanders Or e-mailed: ssanders@ci.stillwater.mn.us If to Consultant: WSB & Associates, Inc. 3701 40th Ave NW Rochester, MN 55901 Attention: Mark Osborn Or e-mailed: MOsborn@wsbeng.com 14. INDEPENDENT CONTRACTOR STATUS. All services provided by Consultant, its officers, agents and employees pursuant to this Agreement shall be provided as employees of Consultant or as independent contractors of Consultant and not as employees of the City for any purpose. 4 15. GENERAL PROVISIONS. a. Assignment. This Agreement is not assignable without the mutual written agreement of the parties. b. Waiver. A waiver by either City or Consultant of any breach of this Agreement shall be in writing. Such a waiver shall not affect the waiving party’s rights with respect to any other or further breach. c. Governing Law. This Agreement shall be construed in accordance with the laws of the State of Minnesota and any disputes regarding this Agreement must be brought by civil action and must be venued in Washington County District Court. d. Severability. If any term of this Agreement is found be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force and effect. e. Data Practices Compliance. All data collected by the City pursuant to this Agreement shall be subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. f. Entire Agreement. This Agreement constitutes the entire agreement of the parties and supersedes all prior communications, understandings and agreements relating to the subject matter hereof, whether oral or written. If this Agreement conflicts with terms and conditions stated in the Proposal, this Agreement shall govern. CITY OF STILLWATER By: Ted Kozlowski, Mayor By: Beth Wolf, City Clerk Date: 5 CONSULTANT By: Its: Date: Project Description: 2023 Street Project Soil Borings Professional Services Order Agreement to Perform Consulting Services to City of Stillwater for 2023 Street Improvements. Date Consultant Client September 26, 2022 WSB & Associates, Inc. 3701 40th Avenue NW Rochester, MN 55901 507.218.3745 City of Stillwater 216 North Fourth Street Stillwater, MN 55082 651-430-8800 Schedule The Services shall commence on 9/27/2022 and shall continue through 12/30/2022 or until project completion. Currently, our drilling schedule is out about 6 weeks. Once this PSO is approved, WSB would place this project on our schedule and let the City of Stillwater know our proposed date of drilling. This schedule can change quickly based on incoming projects or weather conditions. When this PSO is signed and sent to WSB we will put this project on the schedule and inform you of the approximate date. Scope of Work Consultant shall provide the Service(s) and/or Deliverable(s) as follows: 18 standard penetration soil borings to depths of about 5 feet. Project setup, drill rig mobilization, public utility clearance (Gopher State One Call) Boring logs with soil N-values, groundwater table, soil classifications Geotechnical Report with recommendations for subgrade improvements, pavements, and site fill. Fee This engagement will be conducted on a lump sum Basis. The total value for the Service(s) pursuant to the Professional Services Order (PSO) is $9,300.00. Hourly rates are to be billed per the attached rate schedule, or if no rate schedule is attached at the current rate schedule. Item Description Amount 18 SPT borings to 5 feet, Project setup $9,300.00 GSOC utility clearance, drill rig mobilization, labs, boring logs Geotechnical Report with recommendations for pavements Billing Information Bill to Address (if different from above) Client Project Manager/Contact Email Address Phone Number (if different from above) Assumptions or Details It is assumed that by signing this PSO the client has provided us permission to access the site. We anticipate that traffic control can be accomplished with flashing lights and traffic cones that we will place around the drilling units. Terms and Conditions The undersigned hereby requests that WSB & Associates, Inc. perform the services outlined herein. I further agree that I have reviewed and agree to the attached general terms and conditions (Exhibit A) and that payment for services outlined shall be made at thirty (30) day intervals as charges are incurred and billed unless other arrangements are made and so stated herein. I understand that a finance charge at the rate of one and one-half percent (1½%) per month on the unpaid balance shall be charged on all accounts over thirty (30) days past the statement date, which is an annual percentage rate of eighteen percent (18%), and that the minimum finance charge will be one dollar ($1.00) per month. I certify that if I am not an agent for the owners of the project, that I am personally liable for the cost of the services ordered and if I am an agent for the owner, that I have secured proper authority to insure the cost of the services ordered on their behalf. IN WITNESS WHEREOF, the parties hereto have caused this PSO to be effective as of the day, month and year first written above. City of Stillwater WSB & Associates, Inc. Signature:Signature: Printed Name: Printed Name:Mark Osborn, P.E. Title:Title:Senior Geotechnical Engineer 2022 Rate Schedule WSBENG.COM Billing Rate/Hour PRINCIPAL | ASSOCIATE $162 - $206 SR. PROJECT MANAGER | SR. PROJECT ENGINEER $162 - $206 PROJECT MANAGER $143 - $159 PROJECT ENGINEER | GRADUATE ENGINEER $97 - $158 ENGINEERING TECHNICIAN | ENGINEERING SPECIALIST $62 - $154 LANDSCAPE ARCHITECT | SR. LANDSCAPE ARCHITECT $73 - $154 ENVIRONMENTAL SCIENTIST | SR. ENVIRONMENTAL SCIENTIST $60 - $151 PLANNER | SR. PLANNER $75 - $159 GIS SPECIALIST | SR. GIS SPECIALIST $72 - $159 CONSTRUCTION OBSERVER $98 - $128 SURVEY One-Person Crew $159 Two-Person Crew $207 OFFICE TECHNICIAN $56 - $97 Costs associated with word processing, cell phones, reproduction of common correspondence, and mailing are included in the above hourly rates. Vehicle mileage is included in our billing rates [excluding geotechnical and construction materials testing (CMT) service rates]. Mileage can be charged separately, if specifically outlined by contract. | Reimbursable expenses include costs associated with plan, specification, and report reproduction; permit fees; delivery costs; etc. | Multiple rates illustrate the varying levels of experience within each category. | Rate Schedule is adjusted annually. WSB & ASSOCIATES, INC. EXHIBIT A GENERAL CONTRACT PROVISIONS ARTICLE 1 -PERFORMANCE OF THE WORK Consultant shall perform the services under this Agreement in accordance with the care and skill ordinarily exercised by members of Consultant's profession practicing under similar circumstances at the same time and in the same locality. Consultant makes no warranties, express or implied, under this Agreement or otherwise, in connection with its services. ARTICLE 2 -ADDITIONAL SERVICES If the Client requests that the Consultant perform any services which are beyond the scope as set forth in the Agreement, or if changed or unforeseen conditions require the Consultant to perform services outside of the original scope, then, Consultant shall promptly notify the Client of cause and nature of the additional services required. Upon notification, Consultant shall be entitled to an equitable adjustment in both compensation and time to perform. ARTICLE 3 -SCHEDULE Unless specific periods of time or dates for providing services are specified in a separate Exhibit, Consultant's obligation to render services hereunder will be for a period which may reasonably be required for the completion of said services . The Client agrees that Consultant is not responsible for damages arising directly or indirectly from any delays for causes beyond Consultant's control. For purposes of this Agreement, such causes include, but are not limited to, strikes or other labor disputes; severe weather disruptions, or other natural disasters or acts of God; fires, riots, war or other emergencies; any action or failure to act in a timely manner by any government agency; actions or failure to act by the Client or the Client's contractor or consultants ; or discovery of any hazardous substance or differing site conditions . If the delays outside of Consultant's control increase the cost or the time required by Consultant to perform its services in accordance with professional skill and care, then Consultant shall be entitled to a reasonable adjustment in schedule and compensation . ARTICLE 4 -CONSTRUCTION OBSERVATION If requested by Client, Consultant shall visit the project during construction to become familiar Exhibit A -General Contract Provisions 11 .01 .16 with the progress and quality of the contractors' work and to determine if the work is proceeding, in general, in accordance with plans, specifications or other contract documents prepared by Consultant for the Client. The Client has not retained the Consultant to make detailed inspections or to provide exhaustive or continuous project review and observation services. Consultant neither guarantees the performance of any Contractor retained by Client nor assumes responsibility for any Contractor's failure to furnish and perform the work in accordance with the construction documents. Client acknowledges Consultant will not direct, supervise or control the work of contractors or their subcontractors, nor shall Consultant have authority over or responsibility for the contractors' means, methods, or procedures of construction. Consultant's services do not include review or evaluation of the Client's, contractor's or subcontractor's safety measures, or job site safety. Job Site Safety shall be the sole responsibility of the contractor who is performing the work. For Client-observed projects, the Consultant shall be entitled to rely upon and accept representations of the Client's observer. If the Client desires more extensive project observation or full-time project representation, the Client shall request such services be provided by the Consultant as an Additional Service . Consultant and Client shall then enter into a Supplemental Agreement detailing the terms and conditions of the requested project observation . ARTICLE 5 -OPINIONS OF PROBABLE COST Opinions, if any, of probable cost, construction cost, financial evaluations, feasibility studies, economic analyses of alternate solutions and utilitarian considerations of operations and maintenance costs, collectively referred to as "Cost Estimates," provided for are made or to be made on the basis of the Consultant's experience and qualifications and represent the Consultant's best judgment as an experienced and qualified professional design firm . The parties acknowledge, however, that the Consultant does not have control over the cost Page 1 of labor, material, equipment or services furnished by others or over market conditions or contractor's methods of determining their prices , and any evaluation of any facility to be constructed or acquired, or work to be performed must, of necessity, be viewed as simply preliminary. Accordingly, the Consultant and Client agree that the proposals, bids or actual costs may vary from opinions, evaluations or studies submitted by the Consultant and that Consultant assumes no responsibility for the accuracy of opinions of Cost Estimates and Client expressly waives any claims related to the accuracy of opinions of Cost Estimates. If Client wishes greater assurance as to Cost Estimates, Client shall employ an independent cost estimator as part of its Project responsibilities . ARTICLE 6 -REUSE AND DISPOSITION OF INSTRUMENTS OF SERVICE All documents, including reports, drawings , calculations , specifications , CADD materials , computers software or hardware or other work product prepared by Consultant pursuant to this Agreement are Consultant's Instruments of Service and Consultant retains all ownership interests in Instruments of Service, including copyrights . The Instruments of Service are not intended or represented to be suitable for reuse by the Client or others on extensions of the Project or on any other project. Copies of documents that may be relied upon by Client are limited to the printed copies (also known as hard copies) that are signed or sealed by Consultant. Files in electronic format furnished to Client are only for convenience of Client. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk . Consultant makes no representations as to long term compatibility, usability or readability of electronic files . If requested, at the time of completion or termination of the work, the Consultant may make available to the Client the Instruments of Service upon (i) payment of amounts due and owing for work performed and expenses incurred to the date and time of termination , and (ii) fulfillment of the Client's obligations under this Agreement. Any use or re-use of such Instruments of Service by the Client or others without written consent, verification or adaptation by the Consultant except for the specific purpose intended will be at the Client's risk and full legal responsibility and Client expressly releases all claims against Consultant arising from re-use of the Instruments of Service Exhibit A -General Contract Provisions 11 .01 .16 without Consultant's written consent, verification or adaptation . The Client will, to the fullest extent permitted by law, indemnify and hold the Consultant harmless from any claim, liability or cost (including reasonable attorneys' fees, and defense costs) arising or allegedly arising out of any unauthorized reuse or modification of these Instruments of Service by the Client or any person or entity that acquires or obtains the reports , plans and specifications from or through the Client without the written authorization of the Consultant. Under no circumstances shall transfer of Instruments of Service be deemed a sale by Consultant, and Consultant makes no warranties , either expressed or implied, of merchantability and fitness for any particular purpose . Consultant shall be entitled to compensation for any consent, verification or adaption of the Instruments of Service for extensions of the Project or any other project. ARTICLE 7 -PAYMENTS Payment to Consultant shall be on a lump sum or hourly basis as set out in the Agreement. Consultant is entitled to payment of amounts due plus reimbursable expenses . Client will pay the balance stated on the invoice unless Client notifies Consultant in writing of any disputed items within fifteen (15) days from the date of invoice. In the event of any dispute, Client will pay all undisputed amounts in the ordinary course , and the Parties will endeavor to resolve all disputed items . All accounts unpaid after thirty (30) days from the date of original invoice shall be subject to a service charge of 1-1 /2% per month, or the maximum amount authorized by law, whichever is less . Consultant reserves the right to retain instruments of service until all invoices are paid in full. Consultant will not be liable for any claims of loss , delay, or damage by Client for reason of withholding services or instruments of service until all invoices are paid in full. Consultant shall be entitled to recover all reasonable costs and disbursements, including reasonable attorney fees, incurred in connection with collecting amounts owed by Client. In addition, Consultant may, after giving seven (7) days' written notice to Client, suspend services under this Agreement until it receives full payment for all amounts then due for services, expenses and charges . Payment methods, expenses and rates may be more fully described in Exhibit C and Exhibit E. Page2 ARTICLE 8 -SUBMITTALS AND PAY APPLICATIONS If the Scope of Work includes the Consultant reviewing and certifying the amounts due the Contractor, the Consultant's certification for payment shall constitute a representation to the Client, that to the best of the Consultant's knowledge, information and belief, the Work has progressed to the point indicated and that the quality of the Work is in general accordance with the Documents issued by the Consultant. The issuance of a Certificate for Payment shall not be a representation that the Consultant has (1) made exhaustive or continuous on-site inspections to check the quality or quantity of the Work , (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and material suppliers and other data requested by the Client to substantiate the Contractor's right to payment, or (4) ascertained how or for what purpose the Contractor has used money previously paid on account of the Contract Sum. Contractor shall remain exclusively responsible for its Work . If the Scope of Work includes Consultant's review and approval of submittals from the Contractor, such review shall be for the limited purpose of checking for conformance with the information given and the design concept. The review of submittals is not intended to determine the accuracy of all components, the accuracy of the quantities or dimensions , or the safety procedures , means or methods to be used in construction, and those responsibilities remain exclusively with the Client's contractor. ARTICLE 9 -HAZARDOUS MATERIALS Notwithstanding the Scope of Services to be provided pursuant to this Agreement, it is understood and agreed that Consultant is not a user, handler, generator, operator, treater, arranger, storer, transporter, or disposer of hazardous or toxic substances , pollutants or contaminants as any of the foregoing items are defined by Federal , State and/or local law, rules or regulations, now existing or hereafter amended, and which may be found or identified on any Project which is undertaken by Consultant. The Client agrees to indemnify Consultant and its officers, subconsultant(s), employees and agents from and against any and all claims, losses , damages , liability and costs , including but not limited to costs of defense, arising out of or in any way connected with, the presence , Exhibit A -General Contract Provisions 11 .01 .16 discharge, release , or escape of hazardous or toxic substances , pollutants or contaminants of any kind, except that this clause shall not apply to such liability as may arise out of Consultant's sole negligence in the performance of services under this Agreement arising from or relating to hazardous or toxic substances, pollutants, or contaminants specifically identified by the Client and included within Consultant's services to be provided under this Agreement. ARTICLE 10 -INSURANCE Consultant has procured general and professional liability insurance. On request, Consultant will furnish client with a certificate of insurance detailing the precise nature and type of insurance, along with applicable policy limits . Additional Insurance requirements are listed in Exhibit D. ARTICLE 11 TERMINATION OR SUSPENSION If Consultant's services are delayed or suspended in whole or in part by Client, or if Consultant's services are delayed by actions or inactions of others for more than sixty (60) days through no fault of Consultant, Consultant shall be entitled to either terminate its agreement upon seven (7) days written notice or, at its option , accept an equitable adjustment of rates and amounts of compensation provided for elsewhere in this Agreement to reflect reasonable costs incurred by Consultant in connection with, among other things, such delay or suspension and reactivation and the fact that the time for performance under this Agreement has been revised. This Agreement may be terminated by either party upon seven (7) days written notice should the other party fail substantially to perform in accordance with its terms through no fault of the party initiating the termination . In the event of termination Consultant shall be compensated for services performed prior to termination date, including charges for expenses and equipment costs then due and all termination expenses. This Agreement may be terminated by either party upon thirty (30) days' written notice without cause . Consultant shall upon termination only be entitled to payment for the work performed up to the Date of termination . In the event of termination, copies of plans, reports, specifications, electronic drawing/data files (GADD), field data , notes, and other documents whether written , printed or recorded on any medium whatsoever, finished or unfinished , Page3 prepared by the Consultant pursuant to this Agreement and pertaining to the work or to the Project, (hereinafter "Instruments of Service"), shall be made available to the Client upon payment of all amounts due as of the date of termination. All provisions of this Agreement allocating responsibility or liability between the Client and Consultant shall survive the completion of the services hereunder and/or the termination of this Agreement. ARTICLE 12 -INDEMNIFICATION The Consultant agrees to indemnify and hold the Client harmless from any damage, liability or cost to the extent caused by the Consultant's negligence or willful misconduct. The Client agrees to indemnify and hold the Consultant harmless from any damage, liability or cost to the extent caused by the Client's negligence or willful misconduct. ARTICLE 13 -WAIVER OF CONSEQUENTIAL DAMAGES The Consultant and Client waive claims against each other for consequential damages arising out of or relating to this contract. This mutual waiver includes damages incurred by the Client for rental expenses, for loss of use, loss of income, lost profit, project delays, financing, business and reputation and for loss of management or employee productivity or of the services of such persons; and (2) Damages incurred by the Consultant for principal office expenses including the compensation for personnel stationed there , for losses of financing, business and reputation and for loss of profit except anticipated profit arising directly from the Work . The Consultant and Client further agree to obtain a similar waiver from each of their contractors, subcontractors or suppliers . ARTICLE 14 -WAIVER OF CLAIMS FOR PERSONAL LIABILITY It is intended by the parties to this Agreement that Consultant's services shall not subject Consultant's employees , officers or directors to any personal legal exposure for the risks associated with this Agreement. Therefore, and notwithstanding anything to the contrary contained herein, the Client agrees that as the Client's sole and exclusive remedy, any claim, demand or suit shall be directed and/or asserted only against Consultant, and not against any of Consultant's individual employees, officers or directors . Exhibit A -General Contract Provisions 11 .01 .16 ARTICLE 15-ASSIGNMENT Neither Party to this Agreement shall assign its interest in this agreement, any proceeds due under the Agreement nor any claims that may arise from services or payments due under the Agreement without the written consent of the other Party. Any assignment in violation of this provision shall be null and void . Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the Consultant or Client. This Agreement is for the exclusive benefit of Consultant and Client and there are no other intended beneficiaries of this Agreement. ARTICLE 16-CONFLICT RESOLUTION In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the project, the Client and Consultant agree that all disputes between them arising out of or relating to this Agreement shall be submitted to nonbinding mediation as a precondition to any formal legal proceedings. ARTICLE 17-CONFIDENTIALITY The Consultant agrees to keep confidential and not to disclose to any person or entity, other than the Consultant's employees , subconsultants and the general contractor and subcontractors, if appropriate, any data and information furnished to the Consultant and marked CONFIDENTIAL by the Client. These provisions shall not apply to information in whatever form that comes into the public domain, nor shall it restrict the Consultant from giving notices required by law or complying with an order to provide information or data when such order is issued by a court, administrative agency or other authority with proper jurisdiction, or if it is reasonably necessary for the Consultant to complete services under the Agreement or defend itself from any suit or claim. Page4 ARTICLE 18 -AVAILABLE INSURANCE PROCEEDS AND LIMITATION OF LIABILITY Consultant maintains professional liability insurance with a liability limit of not less than $2,000,000 per claim. The Consultant's total liability to Client shall not exceed the total available insurance policy limits per claim available to Consultant under its professional liability insurance policy. Client hereby agrees that to the fullest extent permitted by law, the Consultant's total liability to Client for any and all injuries, claims, losses, expenses or damages whatsoever arising out of or in any way related to or arising from this Agreement from any cause or causes including, but not limited to, Consultant's negligence, errors, omissions, strict liability, breach of contract or breach of warranty (Client's Claims) shall not exceed the total policy limits available to Consultant under its professional liability insurance policy for settlement or satisfaction of Client's Claims under the terms and conditions of the Consultant's professional liability insurance policy applicable hereto. Notwithstanding the language above, Client agrees that with regard to any claim arising from or relating to Consultant's prov1s1on of geotechnical engineering services, construction materials testing, special inspections , and/or environmental engineering services, including but not limited to environmental site assessments, that Consultant's liability for any claims asserted by or through Client shall be limited to $50,000 . Client and Consultant each further agree that neither will be responsible for any incidental, indirect, or consequential damages (including loss of use or loss of profits) sustained by the other, its successors or assigns . This mutual waiver shall apply even if the damages were foreseeable and regardless of the theory of recovery plead or asserted. ARTICLE 19 -CONTROLLING LAW This Agreement is to be governed by the laws of the State of Minnesota . Any controversy or claim arising out of or relating to this Agreement, or the breach thereof, including but not limited to claims for negligence or breach of warranty, that is not settled by nonbinding mediation shall be settled by the law of the state of Minnesota . Exhibit A -General Contract Provisions 11 .01 .16 ARTICLE 20 LOCATION OF UNDERGROUND IMPROVEMENTS Where requested by Client, Consultant will perform customary research to assist Client in locating and identifying subterranean structures or utilities. However, Consultant may reasonably rely on information from the Client and information provided by local utilities related to structures or utilities and will not be liable for damages incurred where Consultant has complied with the standard of care and acted in reliance on that information . The Client agrees to waive all claims and causes of action against the Consultant for claims by Client or its contractors relating to the identification, removal, relocation, or restoration of utilities, or damages to underground improvements resulting from subsurface penetration locations established by the Consultant. Page5 DATE: October 4, 2022 TO: Honorable Mayor and City Councilmembers FROM: Reabar Abdullah, Assistant City Engineer SUBJECT: 2022 Street Improvement Project - Assessment Hearing and Adoption of Assessment Roll (2022-02) DISCUSSION: Completion of the 2022 Street Project is near with some work scheduled as follows: • Installing Curb and gutter in the Brick Street area, the week of 10/10/22. • Paving Brick Street Area, the week of 10/17/22. • Mill and pave Burlington between 2nd St. S and 3rd St. S, the week of 10/10/22. • Pave the second layer of Bituminous on Everett St and 4th St., the week of 10/17/22. • Topsoil restoration and seeding, the week of 10/24/22. The last step in the City’s improvement process is to adopt the assessments for the project. The feasibility estimate for the project was $2,398,304 and the final project cost is estimated to be $2,425,920. There were slight variations in the final assessment amount. The appraisals were lower than the estimated assessments at the beginning of the project. The lower of actual calculated cost of the project or the appraised value is assessed to the property owners because the assessment cannot be more than the appraised benefit valu e to the properties. The table below shows assessments rates for the project: Property Type Preliminary Assessment Rate Final Assessment Rate Mill and Overlay Non MSA Streets $3,600/ unit $3,600/unit Mill and Overlay MSA Streets $2,288/unit $2,288/unit Partial Reconstruction $5,995/ unit $6,000/unit Reconstruction Non MSA Streets $10,000/unit $10,000/unit Reconstruction MSA Streets $7,445/unit $7,783/unit Mill & Overlay Non MSA Commercial $35.70/ft $39.04/ft Mill & Overlay MSA Commercial $22.30/ft $24.40/ft Reconstruction commercial Non MSA Streets $105.0/ft $107.5/ft Reconstruction commercial MSA Streets $75.0/ft $76.5/ft (PROJECT 2022-02). ADOPTING ASSESSMENT FOR 2022 STREET IMPROVEMENT PROJECT hearing and pass a motion adopting Resolution No. 2022-___, RESOLUTION If Council concurs with the staff recommendation, they should conduct the public ACTION REQUIRED: assessment roll for the 2022 Street Improvement Project. Staff recommends that Council hold the assessment hearing, and adopt the attached RECOMMENDATION: would be 10 years at an interest rate of 4.5%. To date, there have been four objections submitted to the City. The assessment period Water Utility = $46,000 City Funds = $581,520 MSA Funding = $504,116 Assessments = $1,606,514 Funding of the project is split as follows: cost. calculated at linear foot and the total is deducted from the construction • There are few City properties in the Reconstruction area that are Street and Ramsey Street. have received two different assessment rates, i.e. the comer lot of Brick • Residential corner lots are assessed 0.5 units per side improved and may A few items of note regarding assessments: *City properties are assessed per linear foot according to city policy. City of Stillwater Washington County, Minnesota RESOLUTION 2022-xxx RESOLUTION ADOPTING ASSESSMENT FOR 2022 STREET IMPROVEMENT PROJECT PROJECT 2022-02, L.I. 433 WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard all objections to the proposed assessment for the 2022 Street Improvement Project for the following area, properties abutting: 1st Street S (Willard St E to Orleans St E), 2nd Street S (Willard St E to Orleans St E), Burlington Street E (3rd St S to 5th Ave S), Hancock Street E (3rd St S to 6th Ave S), Marsh Street E (3rd St S to 6th Ave S), Willard Street E (3rd St S to 1st St S) Kallie Court, Mallard Court, Wildwood Court, Wildwood Lane, Eagle Ridge Lane, Eagle Ridge Place, Grove Street S (Olive St W to Myrtle St W), Hancock Street W (East of Everett St), Ramsey Street W (Brick St S to Grove St S), Everett Street S (Orleans St W to Churchill St W), Brick Street S (Olive St W to Myrtle St W), 4th Street S (South of Olive St), Dubuque Street (6th Ave S to 5th Ave S), Cherry Street W (4th St N to 3rd St N) NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. Such proposed assessments, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessments shall be payable in equal installments over a period of ten (10) years with the first of the installments to be payable on or before the first Monday in January 2023, and shall bear interest at the rate of 4.5% per annum from the date of the adoption of this assessment resolutions. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2022. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. Property owners may at any time prior to certification of the assessment to the county auditor, pay the entire assessment balance on such property, without any additional interest to the City of Stillwater. NO INTEREST WILL BE CHARGED IF THE ENTIRE ASSESSMENT IS PAID BY NOVEMBER 15, 2022. If the assessment is not paid by November 15, 2022, accrued interest from the date of the adoption of the assessment roll through December 31, 2023 will be added with the first installment due in 2023. If payment is not received by November 15, 2022, the assessments will be collected over a period of ten (10) years with interest added at 4.5% per year on the unpaid balance. The yearly installments will be collected with the property taxes that are paid to Washington County. You may at any time thereafter, prior to November 15th of any year, pay the remaining principal balance (in whole or part) to the City of Stillwater. 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Stillwater City Council this 4th day of October 2022. CITY OF STILLWATER Ted Kozlowski, Mayor Attest: Beth Wolf, City Clerk Assessment Period: 10 years 4.5% Final Assessment Roll 2022 Street Improvement Project 2022-02, LI#433 Assessment Rates: Partial =$6000 Full = $10000 GEO STREET CITY Std Rate SA Rate UNIT Reg Unit SA Unit LF STREETS ASMT RATE STREET ASSESSMENT WATER SERVICE ASMT SIDE WAL K CRED TOTAL ASMT 20.030.20.34.0034 902 EAGLE RIDGE PL STILLWATER MN 55082 X 0.50 0.50 6,000.00$ 3,000.00$ 3,000.00$ 902 EAGLE RIDGEPL 28.030.20.13.0074 503 4TH ST N STILLWATER MN 55082 X 0.50 10,000.00$ -$ -$ 503 4TH ST N 28.030.20.13.0075 118 CHERRY ST W STILLWATER MN 55082 X 1.00 1.00 10,000.00$ 10,000.00$ 10,000.00$ 118 CHERRY ST W 28.030.20.13.0076 110 CHERRY ST W STILLWATER MN 55082 X 1.00 1.00 10,000.00$ 10,000.00$ 10,000.00$ 110 CHERRY ST W 28.030.20.13.0077 510 3RD ST N STILLWATER MN 55082 X 0.50 0.50 10,000.00$ 5,000.00$ 5,000.00$ 510 3RD ST N 28.030.20.13.0098 424 3RD ST N STILLWATER MN 55082 X 0.50 0.50 10,000.00$ 5,000.00$ 5,000.00$ 424 3RD ST N 28.030.20.13.0099 111 CHERRY ST W STILLWATER MN 55082 X 1.00 1.00 10,000.00$ 10,000.00$ $3,500.00 13,500.00$ 111 CHERRY ST W 28.030.20.13.0100 PO BOX 186 LAKE ELMO MN 74452 X 1.60 1.60 10,000.00$ 16,000.00$ 16,000.00$ 117 CHERRY ST W 28.030.20.13.0101 121 CHERRY ST W STILLWATER MN 55082 X 0.50 0.50 10,000.00$ 5,000.00$ 5,000.00$ 121 CHERRY ST W 28.030.20.43.0126 300 GREELEY ST S # 200 STILLWATER MN 55082 X 2.00 1.00 10,000.00$ 10,000.00$ 10,000.00$ 201 OLIVE ST W 29.030.20.21.0010 895 EAGLE RIDGE LN STILLWATER MN 55082 X 0.50 0.50 6,000.00$ 3,000.00$ 3,000.00$ 895 EAGLE RIDGELN 29.030.20.21.0011 891 EAGLE RIDGE LN STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 891 EAGLE RIDGELN 29.030.20.21.0012 881 EAGLE RIDGE LN STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 881 EAGLE RIDGELN 29.030.20.21.0013 871 EAGLE RIDGE LN STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 871 EAGLE RIDGELN 29.030.20.21.0014 861 EAGLE RIDGE LN STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 861 EAGLE RIDGELN 29.030.20.21.0015 855 EAGLE RIDGE LN STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 855 EAGLE RIDGELN 29.030.20.21.0016 851 EAGLE RIDGE LN STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 851 EAGLE RIDGELN 29.030.20.21.0017 841 EAGLE RIDGE LN STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 841 EAGLE RIDGELN 29.030.20.21.0018 835 EAGLE RIDGE LN STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 835 EAGLE RIDGELN 29.030.20.21.0019 831 EAGLE RIDGE LN STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 831 EAGLE RIDGELN 29.030.20.21.0020 825 EAGLE RIDGE LN STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 825 EAGLE RIDGELN 29.030.20.21.0021 821 EAGLE RIDGE LN STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 821 EAGLE RIDGELN 29.030.20.21.0022 811 EAGLE RIDGE LN STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 811 EAGLE RIDGELN 29.030.20.21.0023 807 EAGLE RIDGE TRL STILLWATER MN 55082 X 0.50 0.50 6,000.00$ 3,000.00$ 3,000.00$ 807 EAGLE RIDGETRL 29.030.20.21.0040 903 EAGLE RIDGE PL STILLWATER MN 55082 X 0.50 0.50 6,000.00$ 3,000.00$ 3,000.00$ 903 EAGLE RIDGEPL 29.030.20.21.0041 907 EAGLE RIDGE PL STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 907 EAGLE RIDGEPL 29.030.20.21.0042 927 EAGLE RIDGE PL STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 927 EAGLE RIDGEPL 29.030.20.21.0043 845 EAGLE RIDGE PL STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 845 EAGLE RIDGEPL 29.030.20.21.0044 875 EAGLE RIDGE PL STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 875 EAGLE RIDGEPL 29.030.20.21.0045 906 EAGLE RIDGE PL STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 906 EAGLE RIDGEPL 29.030.20.21.0046 910 EAGLE RIDGE PL STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 910 EAGLE RIDGEPL 29.030.20.21.0047 930 EAGLE RIDGE PL STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 930 EAGLE RIDGEPL 29.030.20.21.0048 820 EAGLE RIDGE PL STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 820 EAGLE RIDGEPL 29.030.20.21.0051 745 WILDWOOD LN STILLWATER MN 55082 X 0.50 0.50 6,000.00$ 3,000.00$ 3,000.00$ 745 WILDWOOD LN 29.030.20.21.0052 687 WILDWOOD LN STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 687 WILDWOOD LN 29.030.20.21.0053 665 WILDWOOD LN STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 665 WILDWOOD LN 29.030.20.21.0054 643 WILDWOOD LN STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 643 WILDWOOD LN 29.030.20.21.0055 660 WILDWOOD LN STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 660 WILDWOOD LN 29.030.20.21.0056 680 WILDWOOD LN STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 680 WILDWOOD LN 29.030.20.21.0057 746 WILDWOOD LN STILLWATER MN 55082 X 0.50 0.50 6,000.00$ 3,000.00$ 3,000.00$ 746 WILDWOOD LN RECONSTRUCTION PROPERTY ADDRESS 1 9/29/2022 Assessment Period: 10 years 4.5% Final Assessment Roll 2022 Street Improvement Project 2022-02, LI#433 Assessment Rates: Partial =$6000 Full = $10000 GEO STREET CITY Std Rate SA Rate UNIT Reg Unit SA Unit LF STREETS ASMT RATE STREET ASSESSMENT WATER SERVICE ASMT SIDE WAL K CRED TOTAL ASMT RECONSTRUCTION PROPERTY ADDRESS 29.030.20.21.0060 810 EAGLE RIDGE PL STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 810 EAGLE RIDGEPL 29.030.20.24.0011 136 MALLARD CT STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 136 MALLARD CT 29.030.20.24.0012 154 MALLARD CT STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 154 MALLARD CT 29.030.20.24.0013 172 MALLARD CT STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 172 MALLARD CT 29.030.20.24.0015 210 WILDWOOD CT STILLWATER MN 55082 X 0.50 0.50 6,000.00$ 3,000.00$ 3,000.00$ 210 WILDWOOD CT 29.030.20.24.0017 3901 GRIMES LN EDINA MN 55424 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 270 WILDWOOD CT 29.030.20.24.0018 290 WILDWOOD CT STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 290 WILDWOOD CT 29.030.20.24.0019 310 WILDWOOD CT STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 310 WILDWOOD CT 29.030.20.24.0020 340 WILDWOOD CT STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 340 WILDWOOD CT 29.030.20.24.0021 360 WILDWOOD CT STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 360 WILDWOOD CT 29.030.20.24.0022 380 WILDWOOD CT STILLWATER MN 55082 X 0.50 0.50 6,000.00$ 3,000.00$ 3,000.00$ 380 WILDWOOD CT 29.030.20.24.0023 621 WILDWOOD LN STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 621 WILDWOOD LN 29.030.20.24.0024 601 WILDWOOD LN STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 601 WILDWOOD LN 29.030.20.24.0025 591 WILDWOOD LN STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 591 WILDWOOD LN 29.030.20.24.0026 555 WILDWOOD LN STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 555 WILDWOOD LN 29.030.20.24.0027 540 WILDWOOD LN STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 540 WILDWOOD LN 29.030.20.24.0028 570 WILDWOOD LN STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 570 WILDWOOD LN 29.030.20.24.0029 600 WILDWOOD LN STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 600 WILDWOOD LN 29.030.20.24.0030 620 WILDWOOD LN STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 620 WILDWOOD LN 29.030.20.24.0031 640 WILDWOOD LN STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 640 WILDWOOD LN 29.030.20.24.0061 230 WILDWOOD CT STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 230 WILDWOOD CT 29.030.20.24.0062 190 MALLARD CT STILLWATER MN 55082 X 0.50 0.50 6,000.00$ 3,000.00$ 3,000.00$ 190 MALLARD CT 29.030.20.31.0044 100 MALLARD CT STILLWATER MN 55082 X 0.50 0.50 6,000.00$ 3,000.00$ 3,000.00$ 100 MALLARD CT 29.030.20.31.0045 118 MALLARD CT STILLWATER MN 55082 X 1.00 1.00 6,000.00$ 6,000.00$ 6,000.00$ 118 MALLARD CT 29.030.20.41.0083 1217 MYRTLE ST W STILLWATER MN 55082 X 0.50 0.50 6,000.00$ 3,000.00$ 3,000.00$ 1217 MYRTLE ST W 29.030.20.41.0084 103 GROVE ST S STILLWATER MN 55082 X 0.50 0.50 6,000.00$ 3,000.00$ 3,000.00$ 103 GROVE ST S 29.030.20.41.0090 111 BRICK ST S STILLWATER MN 55082 X 0.50 0.50 7,783.00$ 3,891.50$ 3,891.50$ 111 BRICK ST S 29.030.20.41.0094 113 BRICK ST S STILLWATER MN 55082 X 1.00 1.00 1.00 7,783.00$ 7,783.00$ 7,783.00$ 113 BRICK ST S 29.030.20.41.0095 115 BRICK ST S STILLWATER MN 55082 X X 1.00 0.50 0.50 8,892.00$ 8,892.00$ 8,892.00$ 115 BRICK ST S 29.030.20.41.0096 115 BRICK ST S STILLWATER MN 55082 -$ -$ 29.030.20.41.0097 1322 RAMSEY ST W STILLWATER MN 55082 X 1.00 1.00 10,000.00$ 10,000.00$ 10,000.00$ 1322 RAMSEY ST W 29.030.20.41.0098 1326 RAMSEY ST W STILLWATER MN 55082 X 1.00 1.00 10,000.00$ 10,000.00$ 10,000.00$ 1326 RAMSEY ST W 29.030.20.41.0099 1402 RAMSEY ST W STILLWATER MN 55082 X 1.00 1.00 10,000.00$ 10,000.00$ 10,000.00$ 1402 RAMSEY ST W 29.030.20.42.0043 3530 LEXINGTON AVE N SHOREVIEW MN 55126 X X 48.00 48.00 2,000.00$ 96,000.00$ 96,000.00$ 114 BRICK ST S 29.030.20.43.0086 1616 OLIVE ST W STILLWATER MN 55082 X 227 76.50$ 17,365.50$ 17,365.50$ 1616 OLIVE ST W 29.030.20.44.0004 1320 OLIVE ST W STILLWATER MN 55082 X 0.50 0.50 6,000.00$ 3,000.00$ 3,000.00$ 1320 OLIVE ST W 29.030.20.44.0006 1219 RAMSEY ST W STILLWATER MN 55082 X 0.50 0.50 6,000.00$ 3,000.00$ 3,000.00$ 1219 RAMSEY ST W 29.030.20.44.0052 1419 RAMSEY ST W STILLWATER MN 55082 X 1.00 1.00 10,000.00$ 10,000.00$ 10,000.00$ 1419 RAMSEY ST W 29.030.20.44.0053 PO BOX 25451 WOODBURY MN 55125 X X 1.00 0.50 0.50 8,892.00$ 8,892.00$ 8,892.00$ 201 BRICK ST S 29.030.20.44.0054 1524 OLIVE ST W STILLWATER MN 55082 X 0.50 0.50 7,783.00$ 3,891.50$ 3,891.50$ 1524 OLIVE ST W 2 9/29/2022 Assessment Period: 10 years 4.5% Final Assessment Roll 2022 Street Improvement Project 2022-02, LI#433 Assessment Rates: Partial =$6000 Full = $10000 GEO STREET CITY Std Rate SA Rate UNIT Reg Unit SA Unit LF STREETS ASMT RATE STREET ASSESSMENT WATER SERVICE ASMT SIDE WAL K CRED TOTAL ASMT RECONSTRUCTION PROPERTY ADDRESS 29.030.20.44.0060 1319 RAMSEY ST W STILLWATER MN 55082 X 1.00 1.00 10,000.00$ 10,000.00$ 10,000.00$ 1319 RAMSEY ST W 29.030.20.44.0063 1323 RAMSEY ST W STILLWATER MN 55082 X 1.00 1.00 10,000.00$ 10,000.00$ 10,000.00$ 1323 RAMSEY ST W 29.030.20.44.0069 1311 RAMSEY ST W STILLWATER MN 55082 X 1.00 1.00 8,000.00$ 8,000.00$ 8,000.00$ 1311 RAMSEY ST W 29.030.20.44.0121 1311 RAMSEY ST W STILLWATER MN 55082 -$ -$ 29.030.20.44.0128 1327 RAMSEY ST W STILLWATER MN 55082 X 1.00 1.00 10,000.00$ 10,000.00$ 10,000.00$ 1327 RAMSEY ST W 29.030.20.44.0131 1404 OLIVE ST W STILLWATER MN 55082 X 0.50 0.50 6,000.00$ 3,000.00$ 3,000.00$ 1404 OLIVE ST W 33.030.20.21.0079 927 CHURCHILL ST W STILLWATER MN 55082 -$ -$ 33.030.20.21.0080 927 CHURCHILL ST W STILLWATER MN 55082 Hospital Side walk 2250 sqft 17.50$ 39,375.00$ 39,375.00$ 33.030.20.21.0084 927 CHURCHILL ST W STILLWATER MN 55082 -$ -$ 33.030.20.21.0088 PO BOX 16115 SAINT LOUIS PARK MN 55416X 0.00 0.00 10,000.00$ -$ -$ 921 GREELEY ST S 33.030.20.21.0089 927 CHURCHILL ST W STILLWATER MN 55082 X 820 107.10$ 87,822.00$ 87,822.00$ 910 ANDERSON ST W 33.030.20.21.0092 927 CHURCHILL ST W STILLWATER MN 55082 245 107.10$ 26,239.50$ 26,239.50$ 33.030.20.21.0098 1015 S EVERETT ST STILLWATER MN 55082 X 1.00 1.00 10,000.00$ 10,000.00$ $2,355.00 12,355.00$ 1015 EVERETT ST S 33.030.20.21.0100 811 W ANDERSON ST STILLWATER MN 55082 -$ -$ 33.030.20.21.0113 823 ANDERSON ST W STILLWATER MN 55082 X 0.50 0.50 10,000.00$ 5,000.00$ 5,000.00$ 823 ANDERSON ST W 33.030.20.24.0005 1875 GREELEY ST S STILLWATER MN 55082 -$ -$ 33.030.20.24.0006 811 HANCOCK ST W STILLWATER MN 55082 X 1.00 1.00 10,000.00$ 10,000.00$ $2,355.00 12,355.00$ 811 HANCOCK ST W 33.030.20.24.0007 1103 EVERETT ST S STILLWATER MN 55082 X 1.00 1.00 10,000.00$ 10,000.00$ 10,000.00$ 1103 EVERETT ST S 33.030.20.24.0009 13200 MANNING TRL N STILLWATER MN 55082 X 1.00 1.00 10,000.00$ 10,000.00$ 10,000.00$ 1111 EVERETT ST S 33.030.20.24.0010 4660 MCDONALD DR N STILLWATER MN 55082 X 1.00 1.00 10,000.00$ 10,000.00$ 10,000.00$ 1121 EVERETT ST S 33.030.20.24.0011 1127 EVERETT ST S STILLWATER MN 55082 X 1.00 1.00 10,000.00$ 10,000.00$ 10,000.00$ 1127 EVERETT ST S 33.030.20.24.0012 1203 EVERETT ST S STILLWATER MN 55082 X 1.00 1.00 10,000.00$ 10,000.00$ 10,000.00$ 1203 EVERETT ST S 33.030.20.24.0013 1207 EVERETT ST S STILLWATER MN 55082 X 1.00 1.00 10,000.00$ 10,000.00$ 10,000.00$ 1207 EVERETT ST S 33.030.20.24.0014 2012 W LAKE OF THE ISLES PKYMINNEAPOLIS MN 55405 X 1.00 1.00 10,000.00$ 10,000.00$ 10,000.00$ 1215 EVERETT ST S 33.030.20.24.0015 1219 EVERETT ST S STILLWATER MN 55082 X 1.00 1.00 10,000.00$ 10,000.00$ 10,000.00$ 1219 EVERETT ST S 33.030.20.24.0016 3100 LOWELL CT STILLWATER MN 55082 X 1.00 1.00 10,000.00$ 10,000.00$ 10,000.00$ 1223 EVERETT ST S 33.030.20.24.0017 1227 EVERETT ST S STILLWATER MN 55082 X 1.00 1.00 10,000.00$ 10,000.00$ 10,000.00$ 1227 EVERETT ST S 33.030.20.24.0018 1303 EVERETT ST S STILLWATER MN 55082 X 1.00 1.00 10,000.00$ 10,000.00$ 10,000.00$ 1303 EVERETT ST S 33.030.20.24.0019 1307 EVERETT ST S STILLWATER MN 55082 X 1.00 1.00 10,000.00$ 10,000.00$ 10,000.00$ 1307 EVERETT ST S 33.030.20.24.0020 1311 EVERETT ST S STILLWATER MN 55082 X 1.00 1.00 10,000.00$ 10,000.00$ 10,000.00$ 1311 EVERETT ST S 33.030.20.24.0021 1315 EVERETT ST S STILLWATER MN 55082 X 0.50 0.50 10,000.00$ 5,000.00$ 5,000.00$ 1315 EVERETT ST S 33.030.20.24.0023 1316 EVERETT ST S STILLWATER MN 55082 X 1.00 1.00 10,000.00$ 10,000.00$ 10,000.00$ 1316 EVERETT ST S 33.030.20.24.0024 1312 EVERETT ST S STILLWATER MN 55082 X 1.00 1.00 10,000.00$ 10,000.00$ 10,000.00$ 1312 EVERETT ST S 33.030.20.24.0025 1308 EVERETT ST S STILLWATER MN 55082 X 1.00 1.00 10,000.00$ 10,000.00$ 10,000.00$ 1308 EVERETT ST S 33.030.20.24.0026 1306 EVERETT ST S STILLWATER MN 55082 X 1.00 1.00 10,000.00$ 10,000.00$ 10,000.00$ 1306 EVERETT ST S 33.030.20.24.0027 1302 EVERETT ST S STILLWATER MN 55082 X 1.00 1.00 10,000.00$ 10,000.00$ 10,000.00$ 1302 EVERETT ST S 33.030.20.24.0028 1224 EVERETT ST S STILLWATER MN 55082 X 1.00 1.00 10,000.00$ 10,000.00$ 10,000.00$ 1224 EVERETT ST S 33.030.20.24.0029 1216 EVERETT ST S STILLWATER MN 55082 X 1.00 1.00 10,000.00$ 10,000.00$ 10,000.00$ 1216 EVERETT ST S 33.030.20.24.0030 1214 EVERETT ST S STILLWATER MN 55082 -$ -$ 33.030.20.24.0031 1214 EVERETT ST S STILLWATER MN 55082 X 1.00 1.00 10,000.00$ 10,000.00$ 10,000.00$ 1214 EVERETT ST S 3 9/29/2022 Assessment Period: 10 years 4.5% Final Assessment Roll 2022 Street Improvement Project 2022-02, LI#433 Assessment Rates: Partial =$6000 Full = $10000 GEO STREET CITY Std Rate SA Rate UNIT Reg Unit SA Unit LF STREETS ASMT RATE STREET ASSESSMENT WATER SERVICE ASMT SIDE WAL K CRED TOTAL ASMT RECONSTRUCTION PROPERTY ADDRESS 33.030.20.24.0032 1208 EVERETT ST S STILLWATER MN 55082 X 1.00 1.00 10,000.00$ 10,000.00$ 10,000.00$ 1208 EVERETT ST S 33.030.20.24.0033 1204 EVERETT ST S STILLWATER MN 55082 X 1.00 1.00 10,000.00$ 10,000.00$ 10,000.00$ 1204 EVERETT ST S 33.030.20.24.0034 1128 EVERETT ST S STILLWATER MN 55082 X 1.00 1.00 10,000.00$ 10,000.00$ 10,000.00$ 1128 EVERETT ST S 33.030.20.24.0035 927 CHURCHILL ST W STILLWATER MN 55082 -$ -$ 33.030.20.24.0036 1128 EVERETT ST S STILLWATER MN 55082 -$ -$ 33.030.20.24.0038 927 CHURCHILL ST W STILLWATER MN 55082 -$ -$ 34.030.20.22.0021 936 5TH AVE S STILLWATER MN 55082 X 0.50 0.50 10,000.00$ 5,000.00$ 5,000.00$ 936 5TH AVE S 34.030.20.22.0022 935 6TH AVE S STILLWATER MN 55082 X 0.50 0.50 10,000.00$ 5,000.00$ 5,000.00$ 935 6TH AVE S 34.030.20.22.0072 1004 5TH AVE S STILLWATER MN 55082 X 0.50 0.50 10,000.00$ 5,000.00$ 5,000.00$ 1004 5TH AVE S 34.030.20.22.0076 5898 OMAHA AVE N # 4B STILLWATER MN 55082 X 0.50 0.50 10,000.00$ 5,000.00$ 5,000.00$ 1003 6TH AVE S 29.030.20.41.0089 216 4TH ST N PO BOX 242 STILLWATER MN 55082 -$ -$ 33.030.20.24.0008 216 4TH ST N PO BOX 242 STILLWATER MN 55082 -$ -$ 33.030.20.24.0022 216 4TH ST N PO BOX 242 STILLWATER MN 55082 -$ -$ 4 9/29/2022 Aessessment Period: 10 years 4.5% Final Assessment Roll 2022 Street Improvement Project 2022-02, LI #433 Assessment Rate: $3600/unit GEO STREET CITY Std Rate SA Rate UNIT Reg Unit SA Unit LF STREETS ASMT RATE STREET ASSESSMENT WATE R SERVI CE SIDEWA LK CREDIT TOTAL ASMT 28.030.20.44.0015 663 2ND ST S STILLWATER MN 55082 X 0.50 0.5 3600.00 1,800.00$ 663 2ND ST S 28.030.20.44.0102 611 S 3RD ST STILLWATER MN 55082 X 48.80$ 286 39.04 11,165.44$ 611 3RD ST S 29.030.20.12.0030 216 4TH ST N STILLWATER MN 55082 X 29.030.20.12.0035 703 GREEN TWIG WAY STILLWATER MN 55082 X 0.50 0.5 3600.00 1,800.00$ 703 GREEN TWIGWAY 29.030.20.12.0038 2241 KALLIE CT STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 2241 KALLIE CT 29.030.20.12.0039 2221 KALLIE CT STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 2221 KALLIE CT 29.030.20.12.0040 PO BOX 48 STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 2001 KALLIE CT 33.030.20.11.0011 304 CHURCHILL ST E STILLWATER MN 55082 X 0.50 0.5 3600.00 1,800.00$ 304 CHURCHILL ST E 33.030.20.11.0013 510 W MAPLE ST STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 817 1ST ST S 33.030.20.11.0014 510 W MAPLE ST STILLWATER MN 55082 33.030.20.11.0015 805 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 805 1ST ST S 33.030.20.11.0016 801 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 801 1ST ST S 33.030.20.11.0017 717 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 717 1ST ST S 33.030.20.11.0018 711 S FIRST ST STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 711 1ST ST S 33.030.20.11.0019 709 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 709 1ST ST S 33.030.20.11.0020 703 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 703 1ST ST S 33.030.20.11.0021 704 1ST ST S STILLWATER MN 55082 X 44.80$ 183.5 35.84 6,576.64$ 704 1ST ST S 33.030.20.11.0022 712 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 712 1ST ST S 33.030.20.11.0023 720 1ST ST STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 720 1ST ST S 33.030.20.11.0024 802 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 802 1ST ST S 33.030.20.11.0025 808 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 808 1ST ST S 33.030.20.11.0026 218 CHURCHILL ST E STILLWATER MN 55082 X 0.60 0.6 3600.00 2,160.00$ 218 CHURCHILL ST E 33.030.20.11.0027 819 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 819 2ND ST S 33.030.20.11.0028 815 S 2ND ST STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 815 2ND ST S 33.030.20.11.0029 807 S 2ND ST STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 807 2ND ST S 33.030.20.11.0030 723 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 723 2ND ST S 33.030.20.11.0031 717 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 717 2ND ST S 33.030.20.11.0032 713 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 713 2ND ST S 33.030.20.11.0035 13210 56TH ST N STILLWATER MN 55082 X 1.20 1.2 3600.00 4,320.00$ 704 2ND ST S 33.030.20.11.0036 708 2ND ST S STILLWATER MN 55082 X 1.20 1.2 3600.00 4,320.00$ 708 2ND ST S 33.030.20.11.0037 712 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 712 2ND ST S 33.030.20.11.0038 720 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 720 2ND ST S 33.030.20.11.0039 806 2ND ST S STILLWATER MN 55082 33.030.20.11.0040 806 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 806 2ND ST S 33.030.20.11.0041 808 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 808 2ND ST S 33.030.20.11.0042 13210 56TH ST N STILLWATER MN 55082 X 1.20 1.2 3600.00 4,320.00$ 814 2ND ST S 33.030.20.11.0043 822 2ND ST S STILLWATER MN 55082 X 1.20 1.2 3600.00 4,320.00$ 822 2ND ST S 33.030.20.11.0091 904 SECOND ST S STILLWATER MN 55082 X 0.50 0.5 3600.00 1,800.00$ 904 2ND ST S 33.030.20.11.0092 910 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 910 2ND ST S 33.030.20.11.0093 914 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 914 2ND ST S MILL & OVERLAY PROPERTY ADDRESS 5 9/29/2022 Aessessment Period: 10 years 4.5% Final Assessment Roll 2022 Street Improvement Project 2022-02, LI #433 Assessment Rate: $3600/unit GEO STREET CITY Std Rate SA Rate UNIT Reg Unit SA Unit LF STREETS ASMT RATE STREET ASSESSMENT WATE R SERVI CE SIDEWA LK CREDIT TOTAL ASMT MILL & OVERLAY PROPERTY ADDRESS 33.030.20.11.0094 920 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 920 2ND ST S 33.030.20.11.0095 11560 PALISADE AVE N STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1004 2ND ST S 33.030.20.11.0096 1008 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1008 2ND ST S 33.030.20.11.0097 1012 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1012 2ND ST S 33.030.20.11.0098 1018 SECOND ST S STILLWATER MN 55082 X 1.20 1.2 3600.00 4,320.00$ 1018 2ND ST S 33.030.20.11.0099 220 CHESTNUT ST. W STILLWATER MN 55082 X 0.50 0.5 3600.00 1,800.00$ 1021 3RD ST S 33.030.20.11.0110 2238 THOMAS LN WHITE BEAR LAKE MN 55110X 0.50 0.5 3600.00 1,800.00$ 215 CHURCHILL ST E 33.030.20.11.0111 912 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 912 1ST ST S 33.030.20.11.0112 918 1ST ST S STILLWATER MN 55082 X 1.20 1.2 3600.00 4,320.00$ 918 1ST ST S 33.030.20.11.0114 1002 1ST STREET S STILLWATER MN 55082 X 1.40 1.4 3600.00 5,040.00$ 1002 1ST ST S 33.030.20.11.0116 1006 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1006 1ST ST S 33.030.20.11.0118 1017 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1017 2ND ST S 33.030.20.11.0120 1013 S 2ND ST STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1013 2ND ST S 33.030.20.11.0121 1007 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1007 2ND ST S 33.030.20.11.0122 1001 2ND ST S STILLWATER MN 55082 X 1.20 1.2 3600.00 4,320.00$ 1001 2ND ST S 33.030.20.11.0124 610 5TH ST N STILLWATER MN 55082 X 1.20 1.2 3600.00 4,320.00$ 911 2ND ST S 33.030.20.11.0125 905 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 905 2ND ST S 33.030.20.11.0126 2012 2ND ST N STILLWATER MN 55082 X 0.50 0.5 3600.00 1,800.00$ 903 2ND ST S 33.030.20.11.0134 1016 6TH AVE S STILLWATER MN 55082 X 0.50 0.5 3600.00 1,800.00$ 1016 6TH AVE S 33.030.20.11.0135 1017 1ST ST S STILLWATER MN 55082 X 1.20 1.2 3600.00 4,320.00$ 1017 1ST ST S 33.030.20.11.0136 1013 S 1ST ST STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1013 1ST ST S 33.030.20.11.0137 1009 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1009 1ST ST S 33.030.20.11.0138 1007 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1007 1ST ST S 33.030.20.11.0139 923 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 923 1ST ST S 33.030.20.11.0140 919 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 919 1ST ST S 33.030.20.11.0141 14520 61ST STREET CT N STILLWATER MN 55082 X 1.20 1.2 3600.00 4,320.00$ 917 1ST ST S 33.030.20.11.0142 915 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 915 1ST ST S 33.030.20.11.0146 1018 1ST ST S # 1 STILLWATER MN 55082 33.030.20.11.0147 1018 S FIRST ST UNIT 2 STILLWATER MN 55082 33.030.20.11.0149 1018 1ST ST S STILLWATER MN 55082 33.030.20.11.0150 1018 S 1ST ST # 5 STILLWATER MN 55082 33.030.20.11.0151 14131 30TH ST N STILLWATER MN 55082 33.030.20.11.0152 1018 1ST ST S # 7 STILLWATER MN 55082 33.030.20.11.0153 1018 1ST ST S STILLWATER MN 55082 33.030.20.11.0154 1018 FIRST ST S # 1 STILLWATER MN 55082 X 0.80 0.8 3600.00 2,880.00$ 1018 1ST ST S 33.030.20.11.0155 1018 FIRST ST S # 2 STILLWATER MN 55082 X 0.80 0.8 3600.00 2,880.00$ 1018 1ST ST S 33.030.20.11.0157 14508 W FREEWAY DR NE COLUMBUS MN 55025 X 0.80 0.8 3600.00 2,880.00$ 1018 1ST ST S 33.030.20.11.0158 1018 S 1ST ST # 5 STILLWATER MN 55082 X 0.80 0.8 3600.00 2,880.00$ 1018 1ST ST S 33.030.20.11.0159 14131 30TH ST N STILLWATER MN 55082 X 0.80 0.8 3600.00 2,880.00$ 1018 1ST ST S 33.030.20.11.0160 1018 1ST ST S # 7 STILLWATER MN 55082 X 0.80 0.8 3600.00 2,880.00$ 1018 1ST ST S 6 9/29/2022 Aessessment Period: 10 years 4.5% Final Assessment Roll 2022 Street Improvement Project 2022-02, LI #433 Assessment Rate: $3600/unit GEO STREET CITY Std Rate SA Rate UNIT Reg Unit SA Unit LF STREETS ASMT RATE STREET ASSESSMENT WATE R SERVI CE SIDEWA LK CREDIT TOTAL ASMT MILL & OVERLAY PROPERTY ADDRESS 33.030.20.11.0161 1018 1ST ST S # 8 STILLWATER MN 55082 X 0.80 0.8 3600.00 2,880.00$ 1018 1ST ST S 33.030.20.11.0162 920 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 920 1ST ST S 33.030.20.11.0163 190 MALLARD CT STILLWATER MN 55082 X 0.60 0.6 3600.00 2,160.00$ 303 CHURCHILL ST E 33.030.20.11.0164 1018 FIRST ST S # 3 STILLWATER MN 55082 X 0.80 0.8 3600.00 2,880.00$ 1018 1ST ST S 33.030.20.11.0166 925 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 925 2ND ST S 33.030.20.11.0167 915 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 915 2ND ST S 33.030.20.11.0171 203 WILLARD ST E STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 203 WILLARD ST E 33.030.20.11.0173 703 3RD ST S STILLWATER MN 55082 X 0.50 0.5 3600.00 1,800.00$ 703 3RD ST S 33.030.20.14.0001 1102 6TH AVE S STILLWATER MN 55082 X 0.50 0.5 3600.00 1,800.00$ 1102 6TH AVE S 33.030.20.14.0003 1317 HILLCREST DR STILLWATER MN 55082 X 0.80 0.8 3600.00 2,880.00$ 1112 6TH AVE S 33.030.20.14.0005 319 BURLINGTON ST E STILLWATER MN 55082 X 0.50 0.5 3600.00 1,800.00$ 319 BURLINGTONST E 33.030.20.14.0009 1226 6TH AVE S STILLWATER MN 55082 X 0.50 0.5 3600.00 1,800.00$ 1226 6TH AVE S 33.030.20.14.0010 314 MARSH ST E STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 314 MARSH ST E 33.030.20.14.0011 1225 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1225 1ST ST S 33.030.20.14.0012 1221 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1221 1ST ST S 33.030.20.14.0013 1217 S 1ST ST STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1217 1ST ST S 33.030.20.14.0014 1215 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1215 1ST ST S 33.030.20.14.0015 301 BURLINGTON ST E STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 301 BURLINGTONST E 33.030.20.14.0017 1725 BENT TREE CIR FT MEYERS FL 33907 X 1.00 1 3600.00 3,600.00$ 1111 1ST ST S 33.030.20.14.0018 1109 1ST ST STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1109 1ST ST S 33.030.20.14.0019 1107 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1107 1ST ST S 33.030.20.14.0020 13699 127TH ST N STILLWATER MN 55082 X 1.20 1.2 3600.00 4,320.00$ 1103 1ST ST S 33.030.20.14.0021 1104 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1104 1ST ST S 33.030.20.14.0022 1108 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1108 1ST ST S 33.030.20.14.0023 14677 UPPER 56TH ST N STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1112 1ST ST S 33.030.20.14.0025 1204 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1204 1ST ST S 33.030.20.14.0026 1212 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1212 1ST ST S 33.030.20.14.0027 1214 1ST ST S STILLWATER MN 55082 X 1.20 1.2 3600.00 4,320.00$ 1214 1ST ST S 33.030.20.14.0028 1216 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1216 1ST ST S 33.030.20.14.0029 1226 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1226 1ST ST S 33.030.20.14.0030 1225 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1225 2ND ST S 33.030.20.14.0031 1219 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1219 2ND ST S 33.030.20.14.0032 1215 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1215 2ND ST S 33.030.20.14.0033 4216 22ND AVE S MINNEAPOLIS MN 55407 X 1.00 1 3600.00 3,600.00$ 207 BURLINGTONST E 33.030.20.14.0034 201 BURLINGTON ST E STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 201 BURLINGTONST E 33.030.20.14.0036 1111 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1111 2ND ST S 33.030.20.14.0037 1105 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1105 2ND ST S 33.030.20.14.0038 19224 SAGO 12 SWAN RIVER MN 55764 X 1.00 1 3600.00 3,600.00$ 1103 2ND ST S 33.030.20.14.0039 1102 S 2ND ST STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1102 2ND ST S 33.030.20.14.0041 1112 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1112 2ND ST S 7 9/29/2022 Aessessment Period: 10 years 4.5% Final Assessment Roll 2022 Street Improvement Project 2022-02, LI #433 Assessment Rate: $3600/unit GEO STREET CITY Std Rate SA Rate UNIT Reg Unit SA Unit LF STREETS ASMT RATE STREET ASSESSMENT WATE R SERVI CE SIDEWA LK CREDIT TOTAL ASMT MILL & OVERLAY PROPERTY ADDRESS 33.030.20.14.0042 117 BURLINGTON ST E STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 117 BURLINGTONST E 33.030.20.14.0043 1214 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1214 2ND ST S 33.030.20.14.0044 1218 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1218 2ND ST S 33.030.20.14.0045 1224 2ND ST S STILLWATER MN 55082 X 1.20 1.2 3600.00 4,320.00$ 1224 2ND ST S 33.030.20.14.0046 110 MARSH ST E STILLWATER MN 55082 X 0.50 0.5 3600.00 1,800.00$ 110 MARSH ST E 33.030.20.14.0050 103 BURLINGTON ST E STILLWATER MN 55082 X 0.50 0.5 3600.00 1,800.00$ 103 BURLINGTONST E 33.030.20.14.0051 1115 3RD ST S STILLWATER MN 55082 X 0.50 0.5 3600.00 1,800.00$ 1115 3RD ST S 33.030.20.14.0052 1103 SOUTH THIRD ST STILLWATER MN 55082 X 0.50 0.5 3600.00 1,800.00$ 1103 3RD ST S 33.030.20.14.0067 317 MARSH ST E STILLWATER MN 55082 X 0.50 0.5 3600.00 1,800.00$ 317 MARSH ST E 33.030.20.14.0076 1343 S 1ST ST STILLWATER MN 55082 X 0.50 0.5 3600.00 1,800.00$ 1343 1ST ST S 33.030.20.14.0077 1337 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1337 1ST ST S 33.030.20.14.0078 1329 S 1ST ST STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1329 1ST ST S 33.030.20.14.0079 1325 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1325 1ST ST S 33.030.20.14.0080 1323 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1323 1ST ST S 33.030.20.14.0081 1321 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1321 1ST ST S 33.030.20.14.0084 1303 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1303 1ST ST S 33.030.20.14.0085 1312 S 1ST ST STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1312 1ST ST S 33.030.20.14.0086 1318 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1318 1ST ST S 33.030.20.14.0087 1322 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1322 1ST ST S 33.030.20.14.0088 1334 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1334 1ST ST S 33.030.20.14.0089 1336 S 1ST ST STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1336 1ST ST S 33.030.20.14.0090 1340 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1340 1ST ST S 33.030.20.14.0091 1346 1ST ST S STILLWATER MN 55082 X 0.50 0.5 3600.00 1,800.00$ 1346 1ST ST S 33.030.20.14.0097 1323 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1323 2ND ST S 33.030.20.14.0098 1317 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1317 2ND ST S 33.030.20.14.0099 1311 S 2ND ST STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1311 2ND ST S 33.030.20.14.0108 1303 3RD ST S STILLWATER MN 55082 X 0.50 0.5 3600.00 1,800.00$ 1303 3RD ST S 33.030.20.14.0111 1322 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1324 2ND ST S 33.030.20.14.0112 1314 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1314 2ND ST S 33.030.20.14.0113 1312 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1312 2ND ST S 33.030.20.14.0114 1304 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1304 2ND ST S 33.030.20.14.0115 1305 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1305 2ND ST S 33.030.20.14.0116 205 MARSH ST E STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 205 MARSH ST E 33.030.20.14.0117 209 MARSH ST E STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 209 MARSH ST E 33.030.20.14.0118 1306 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1306 1ST ST S 33.030.20.14.0119 1302 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1302 1ST ST S 33.030.20.14.0120 1330 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1330 2ND ST S 33.030.20.14.0121 1338 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1338 2ND ST S 33.030.20.14.0122 1344 2ND ST S STILLWATER MN 55082 X 0.50 0.5 3600.00 1,800.00$ 1344 2ND ST S 33.030.20.14.0136 303 BURLINGTON ST E STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 303 BURLINGTONST E 8 9/29/2022 Aessessment Period: 10 years 4.5% Final Assessment Roll 2022 Street Improvement Project 2022-02, LI #433 Assessment Rate: $3600/unit GEO STREET CITY Std Rate SA Rate UNIT Reg Unit SA Unit LF STREETS ASMT RATE STREET ASSESSMENT WATE R SERVI CE SIDEWA LK CREDIT TOTAL ASMT MILL & OVERLAY PROPERTY ADDRESS 33.030.20.14.0139 1341 2ND ST S STILLWATER MN 55082 X 0.50 0.5 3600.00 1,800.00$ 1341 2ND ST S 33.030.20.14.0141 311 BURLINGTON ST E STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 311 BURLINGTONST E 33.030.20.14.0143 1337 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1337 2ND ST S 33.030.20.14.0144 1329 2ND ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1329 2ND ST S 33.030.20.14.0145 1309 1ST ST S STILLWATER MN 55082 X 1.00 1 3600.00 3,600.00$ 1309 1ST ST S 34.030.20.23.0028 1875 GREELEY ST S STILLWATER MN 55082 X 48.80$ 264 24.40 6,441.60$ 34.030.20.23.0091 1036 5TH AVE S STILLWATER MN 55082 X 0.50 0.5 2288.00 1,144.00$ 1036 5TH AVE S 34.030.20.23.0092 1113 6TH AVE S STILLWATER MN 55082 X 0.50 0.5 2288.00 1,144.00$ 1113 6TH AVE S 9 9/29/2022 RECEIVED SEP 2 2 2022 City of Stillwater Administration ~ clt c...,J J """' ~ ~ ~ t st.J J~~,~1 t->'0iA' ~()ad-Cl_ \JJe.-l,ve; .J· \17 13.w&;..fo SJ f ..J.-~ s\JJ e..,i(f)Wt ~ B.wt-~ ~ ~ st. IJ,'9'6-\G., ~ ~ ~ ~it ~, ~" ~-·\U'O-O Nol ~J ~ ~J ~ 0~ ~ ct I ~~ Vl ur°~ 0Wt-~J\\(QJ ; ~~. \V\~ ~ ~~/ .Mr.S~,~ ~:s· ~ r, . ' ~ .u" ~} -O>e J. bu \Jt~ HI\Lf ~ ~ cil1w-t-~ ~~ ~ ~ ~ t3 ,;,~~ j,, ~- SEP 2 G 2022 City of Sn..._ Ad . !,water minist-t· •a ton Beth Wolf, City Clerk City of Stillwater 216 North 4th Street Stillwater, MN 55082 Dear Mayor Kozlowski and Stillwater City Council Members, I am writing to appeal my assessment for street improvement project 2022-02. I live at 1112 2nd Street S, Stillwater, Parcel No. 3303020140041. on the northwest corner of Burlington Street E and 2nd Street. In the proposed assessment letter dated September 15, 2022, my property is to be assessed for improvements for 2nd Street and also Burlington Street E from 2nd to 3rd Street. Burlington Street E from 2nd Street to 3rd Street was Not improved/resurfaced. My neighbors contacted City Engineer, Shawn Sanders, and were informed that the street from Burlington between 2nd and 3rd Streets will not to be completed this year and , due to this, our 2022 assessment would be half of that proposed. Please review the assessment for my property and assess for the actual work comp leted . Si~erely, r-r-1 ,,,g I rJ ,'lvL,~ 'v rl? l..(( Andrea Tipple 1112 2nd Street S Stillwater, MN 55082 1 _____________________________________________________________________________ To: stillwater@ci.stillwater.mn.us From: Janel Hutton Subject: Objection on Proposed Special Assessment 2022-02 Parcel No. 3303020140019 To whom it may concern, I was notified on 9/15/22 of a proposed special assessment to be adopted on October 4th, 2022 by your department on my property. I would like to file an objection against the proposed special assessment. According to the special assessments, the total of my added property improvements beyond what is a general public good is shown to be $3600. I object to this because the improvements to the road in front of my home and the small improvement to the sliver of sidewalk are not a direct benefit to me and those in my home. In fact, the entire city and the lovely folks that walk their dogs all over our town will benefit as much. This project has afforded me no "special" benefit that will increase my property value greater than what should be expected by a city that takes care of its infrastructure and the public good. And I would certainly object that the cost of repair to a small amount of sidewalk along my driveway would benefit only my property by $3600. I don't believe the compensation for that amount of money is equal to driving on the public street and walking on the public sidewalk. Furthermore, I believe that any special assessments should only be adopted if there is a shortage of reserve funding for necessary projects. As this is a very large project I would have anticipated the city planners would have begun preparing for this project well before the necessary funding was needed and I question why it is necessary to pass the bill on to the tax-paying property owners. Subject: Objection to Special Assessment 2022 - 02 To: Stillwater <stillwater@ci.stillwater.mn.us> Sent: Tuesday, September 27, 2022 9:25 AM From: Janel Hutton 2 I request to make a re-evaluation of the special assessment on my property and make the necessary changes to properly reflect the amount I will be directly benefiting from these necessary infrastructure improvements. Yours faithfully, Janel Hutton 1107 1st Street South Stillwater MN 55082 ᐧ Our Savior's Lutheran Church I 1616 W . Olive Street, Stillwater, MN 55082 I {651)439-5704 I Email: info@oslcstillwater.org Via Email: rabdullah@c i.stillwater.mn .us August 29, 2022 Mr. Reabar Abdullah Assistant City Engineer City of Stillwater 216 North Fourth Street Stillwater MN 55082 RE: Our Savior's Lutheran Church/Brick Street Assessment Objection Dear Mr. Abdullah: On behalf of Our Savior's Lutheran Church (OSLC) located at 1616 Oli ve Street West (the "Property'') in Stillwater, we are reaching out today in connection with the Brick Street rebuild project. As you know, OSLC is a non-profit religious organization adjacent to Zvago Stillwater, which we faci litated and partnered with to bring to our neighborhood. This letter constitutes OSLC's w ritten objection to the special assessments proposed by the City of Stillwater against the Property pursuant to Minn. Stat. §§ 429.061 and 429.081. As we understand it, under Minnesota law a specia l assessment must con fer a "special benefit" on the property to be assessed, and the amount of the assessment may not exceed the specia l benefit conferred on the property due to the improvement. In these terms, the special benefit is defined as an immediate increase in the market value of the property. The estimated assessment for the Property is $17,025. We do not believe that the project will resu lt i n any i ncreased value of the Property (much less an amount exceeding $17,025) and formally request an adjustment downward to properly reflect the amount of benefit for the Property from this project. We understand, that as a State Aid Road, the street needs to be properly maintained, and that the water and sewer lines need to be replaced . While those improvements may benefit the City generally, they will not increase the Property's market va lue. Please consider: • Closure of the southwest entrance to our parking lot lim its access to our facility and will not i ncrease the Property's value. The remaining shared entrance to Zvago has a more convoluted design and is not as safe for our attendees. • OSLC's water and sewer lines access the property from West Olive Street, so their re p lacement on Brick Street does not benefit us. • The addition of a sidewalk is useless to OSLC as it does not access anything on our property and conversely will create considerable ongoing additional maintenance expense for timely snow and ice removal, etc. Sidewalks can also increase our insurance liability. • The removal of a mature maple tree will create a loss in value and property appearance for us. • The addition of a retaining wall also creates a negative benefit for us -it can increase our insurance liability; create additional summer maintenance (trimming/mowing) and long-term maintenance/ replacement risks. It also creates a physical barrier between the street and the building. • As a direct result of the street rebuild, we will lose 100% of our on-street parking on Brick Street. OSLC did not request nor want this project. Moreover, OSLC believes that the project does not increase the Property's value, and, indeed, will result in additional ongoing expenses that we are not easily in a position to support. We respectfully request that the City of Stillwater review and eliminate or greatly reduce the assessment. Please reach out with any questions you may have; we look forward to hearing from you soon and are able to meet to discuss at your convenience. Sincerely, Marty Guinee Board President Rev. Dr. Karna Moskalik Senior Pastor Summer Seidenkranz Treasurer DATE: October 4, 2022 TO: Honorable Mayor and City Councilmembers FROM: Reabar Abdullah, Assistant City Engineer SUBJECT: Assessment Hearing and Adoption of Assessment Roll for 2021 Sidewalk Rehabilitation Project (Project 2021-06) BACKGROUND The 2021 Sidewalk Rehabilitation Project (2021 -06) was awarded in conjunction with the 2022 Street Improvement. The contractor is progressing with construction almost 50% of the project is complete and the remaining of the work is scheduled for construction starting the week of October 11, 2022. The last step in the City’s improvement process is to adopt the assessments for the project. The feasibility estimate for the project was $45,540 and the final project cost is estimated to be $39,287.50, The final assessment cost per Sq. ft. is $6.85. Funding for the Project is split as follows: Assessments = $19,643.75 City Funds = $19,643.75 To date, there have been no objections submitted to the City. The assessment period would be 5 years at an interest rate of 4.5%. The Trinity Evangelical Church approached staff after declaration of costs and requested we add more panels of sidewalk to be replaced because they are heaving in the wintertime and becoming a trip hazard. This would change the cost of their assessment from $1,287.80 to $3,331.40. RECOMMENDATION Staff recommends that Council hold the assessment hearing, and adopt the attached assessment roll for the 2021 Sidewalk rehabilitation Project, with the modified assessment to Trinity Church. ACTION REQUIRED If Council concurs with the staff recommendation, they should conduct the public hearing and pass a motion adopting RESOLUTION NO. 2022-___, RESOLUTION ADOPTING ASSESSMENT FOR 2021 SIDEWALK REHABILITATION PROJECT (PROJECT 2021-06). City of Stillwater Washington County, Minnesota RESOLUTION 2022- RESOLUTION ADOPTING ASSESSMENT FOR 2021 SIDEWALK IMPROVEMENT PROJECT PROJECT 2021-06 WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard all objections to the proposed assessment for the 2021 Sidewalk Improvement Project for the following area: Properties: 1106 6th Ave S, 1112 6th Ave S, 1346 6th Ave S, 102 3rd St S, 104 3rd St S, 108 3rd St S #3, 106 3rd St S, 110 3rd St S, 112 3rd St S, 114 3rd St S, 116 3rd St S, 118 3rd St S, 120 3rd St S, 115 4th St N, 717 Myrtle St. W, 547 Adeline Green, 282 Country Rd, 286 Country Rd, 342 Country Rd, 323 Holcombe St S, 129 Liberty Pkwy, 132 Main St S, 501 Main St N, 610 Main St N, 106 Main St S, 113 Main St S, 228 Martha St N, 3550 Settlers Way WHEREAS, the assessment for Trinity Evangelical Church has been modified, at their request to have the City replace additional sidewalk panels, totaling $3,331.40. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. Such proposed assessments, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessments shall be payable in equal installments over a period of ten (5) years with the first of the installments to be payable on or before the first Monday in January 2023, and shall bear interest at the rate of 4.5% per annum from the date of the adoption of this assessment resolutions. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2022. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. Property owners may at any time prior to certification of the assessment to the county auditor, pay the entire assessment balance on such property, without any additional interest to the City of Stillwater. NO INTEREST WILL BE CHARGED IF THE ENTIRE ASSESSMENT IS PAID BY NOVEMBER 15, 2022. If the assessment is not paid by November 15, 2022, accrued interest from the date of the adoption of the assessment roll through December 31, 2023 will be added with the first installment due in 2023. If payment is not received by November 15, 2022, the assessments will be collected over a period of ten (5) years with interest added at 4.5% per year on the unpaid balance. The yearly installments will be collected with the property taxes that are paid to Washington County. You may at any time thereafter, prior to November 15th of any year, pay the remaining principal balance (in whole or part) to the City of Stillwater. 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the council this 4th day of October 2022. _____________________________ ATTEST: Ted Kozlowski, Mayor _____________________________________ Beth Wolf, City Clerk ASSESSMENT RATE: $6.85 / SF FINAL ASSESSMENT ROLL 2021-06 Sidewalk Rehabilitation Project Project 2021-06 ASSESSMENT PERIOD: 5 YEARS INTEREST RATE: 4.50% / YR GEOCODE Taxpayer Address Taxpayer City Area Sidewalk Assessment P.Ad P.St P.Rd 28.030.20.12.0106 8100 OLD CEDAR S SUITE 300 BLOOMINGTON MN 55425 604 $4,137.40 610 MAIN ST 28.030.20.14.0173 6438 CITY WEST PKY EDEN PRAIRIE MN 55344 76 $520.60 501 MAIN ST 28.030.20.31.0045 228 MARTHA ST N STILLWATER MN 55082 130 $890.50 228 MARTHA ST 28.030.20.31.0108 717 MYRTLE ST W STILLWATER MN 55082 $734.38 717 MYRTLE ST 28.030.20.41.0002 312 COUNTY RD 5 STILLWATER MN 55082 224 $1,534.40 106 MAIN ST 28.030.20.41.0006 220 MYRTLE ST STILLWATER MN 55082 21 $143.85 132 MAIN ST 28.030.20.41.0010 PO BOX 475 STILLWATER MN 55082 15 $102.75 113 MAIN ST 28.030.20.42.0041 16 HOLLY LN THIEF RIVER FALLS MN 56701 31.5 $215.78 102 3RD ST 28.030.20.42.0042 104 3RD ST S STILLWATER MN 55082 31.5 $215.78 104 3RD ST 28.030.20.42.0043 108 3RD ST S # 3 STILLWATER MN 55082 31.5 $215.78 108 3RD ST 28.030.20.42.0044 16 HOLLY LN THIEF RIVER FALLS MN 56701 31.5 $215.78 106 3RD ST 28.030.20.42.0045 116 3RD ST STILLWATER MN 55082 31.5 $215.78 116 3RD ST 28.030.20.42.0046 114 3RD ST S STILLWATER MN 55082 31.5 $215.78 114 3RD ST 28.030.20.42.0047 112 3RD ST S STILLWATER MN 55082 31.5 $215.78 112 3RD ST 28.030.20.42.0048 110 3RD ST S STILLWATER MN 55082 31.5 $215.78 110 3RD ST 28.030.20.42.0049 120 S 3RD ST STILLWATER MN 55082 31.5 $215.78 120 3RD ST 28.030.20.42.0050 118 S 3RD ST STILLWATER MN 55082 31.5 $215.78 118 3RD ST 28.030.20.42.0073 115 4TH ST N STILLWATER MN 55082 486.3 $3,331.40 115 4TH ST 28.030.20.43.0105 323 HOLCOMBE ST S STILLWATER MN 55082 30 $205.50 323 HOLCOMBE ST 30.030.20.32.0032 129 LIBERTY PKWY STILLWATER MN 55082 120 $822.00 129 LIBERTY PKWY 30.030.20.32.0101 1626 OAK ST LA CROSSE WI 54603 860 $5,891.00 3550 SETTLERS WAY 30.030.20.33.0048 342 COUNTRY RD STILLWATER MN 55082 78 $534.30 342 COUNTRY RD 30.030.20.33.0058 286 COUNTRY RD STILLWATER MN 55082 25 $171.25 286 COUNTRY RD 30.030.20.33.0059 282 COUNTRY RD STILLWATER MN 55082 25 $171.25 282 COUNTRY RD 31.030.20.22.0018 547 ADELINE GRN STILLWATER MN 55082 50 $342.50 547 ADELINE GRN 33.030.20.14.0002 1106 6TH AVE S STILLWATER MN 55082 20.0 $137.00 1106 6TH AVE 33.030.20.14.0003 1317 HILLCREST DR STILLWATER MN 55082 20.0 $137.00 1112 6TH AVE 33.030.20.14.0075 1346 6TH AVE S STILLWATER MN 55082 40.0 $274.00 1346 6TH AVE DATE: October 4, 2022 TO: Honorable Mayor and City Councilmembers FROM: Tim Gladhill, Community Development Director SUBJECT: Conditional Use Permit for Residential Use in Central Business District at 107 3rd St N; Case of Landucci Homes BACKGROUND Landucci Homes has proposed a 21-unit, 3-story apartment building at 107 3rd St N. Previous iterations in 2021 and 2022 were denied by the City. More detail on the current proposal and project review history are found in the copy of the Planning Commission Report dated September 28. At this stage in the process, it is important to note that the City is reacting to a proposal/application. The City is not proposing nor designing this project. From a site plan/design perspective, the City’s role is to review for compliance with minimum requirements of the City’s Zoning Code. Under Minnesota Statutes Chapter 15.99, the City is obligated to take action on Zoning Requests such as this. Since the use of Residential is a Conditional Use in the Central Business District, the City could attach reasonable conditions to mitigate reasonable concerns. Two key topics remain in the current iteration of this proposal. 1. Parking 2. Traffic Safety Parking In 2008, the City approved a parking credit with Trinity Lutheran Church (then owner of the property) as part of a land swap related to the City’s Public Parking Ramp. Said agreement credited the property owner, now transferred to Browns Creek West, LLC (owned and controlled by Nathan Landucci of Landucci Homes), 40 parking stalls. These are not reserved stalls. They are a credit to the property. Any party using parking under the terms of said credit must comply with all requirements of parking rules in the City/Downtown Stillwater. Traffic Safety The City contracted (paid for by Developer) with SRF Consulting to complete a traffic study. While a slight increase in traffic incidents can be expected, the intersection of 3 rd Street and Myrtle Street as well as the access point to this proposed development from Myrtle Street are expected to operate at acceptable levels of service per accepted traffic engineering standards. The City, and its consultant, acknowledge that this is a unique intersection with a 3-Way Stop condition with free flow up the Myrtle Street Hill and that there are less peer comparable intersection types to study against. RECOMMENDATIONS At their September 28, 2022 Meeting, the Planning Commission recommended approval of the Conditional Use Permit with the following conditions. 1. Refuse shall be kept inside at all times with the exception of collection day. Refuse containers outside on collection day shall not block the public right-of- way, including the sidewalk. 2. All mechanical units shall be enclosed or screened from public view. 3. Abutting sidewalks must be kept clean of trash, cigarette butts and other forms of debris. 4. All onsite parking spaces shall be assigned to, and leased with, the onsite apartment units. 5. Prior to the release of applicable building, grading, right -of-way, and/or obstruction permits from the City, the developer will provide a traffic control plan for review and approval by the City Engineer, including a painted (not curb and gutter) right-in, right-out egress at Myrtle Street. 6. Prior to the release of applicable building, grading, right -of-way, and/or obstruction permits from the City, the developer shall enter into a maintenance agreement for the installation of pedestrian-scaled lighting located on public sidewalks. 7. Prior to the release of applicable building, grading, right -of-way, and/or obstruction permits from the City, the developer shall enter into an access and maintenance agreement for stormwater requirements. 8. The Stormwater Pollution Prevention Plan is updated to prohibit engine degreasing onsite. 9. The project shall require full review by the Middle St. Croix Watershed Management and approval, and payment of all review fees, will be required prior to issuance of any building or grading permits by the City. 10. Plans and the use will need to be approved by the engineering, fire and building officials before the issuance of a building permit. 11. All changes to the approved plans will need to be reviewed and approved by the Community Development Director. Any major changes will need to go to the decision-making authority in a public hearing. Additionally, the Heritage Preservation Commission (HPC) approved the required Design Permit for the Neighborhood Conservation District. Finally, the Downtown Parking Commission recommended approval of the Parking Plan based on the 2008 Parking Credit. ACTION REQUESTED Motion to adopt the Resolution approving the Conditional Use Permit for Residential Use in the Central Business District. City of Stillwater Washington County, Minnesota RESOLUTION 2022- A RESOLUTION APPROVING A CONDITIONAL USE PERMIT ALLOWING A RESIDENTIAL USE IN THE CENTRAL BUSINESS DISTRICT AT 107 3RD STREET NORTH, STILLWATER, MINNESOTA WHEREAS, Landucci Homes/Browns Creek West, L. L. C. (“Applicant”) applied for a conditional use permit for the construction of a 3-story, 21-unit apartment, to be located on property at 107 3rd St. N. in Stillwater, Minnesota, legally described below: Parcel A (PID: 28.030.20.42.0060): West 90 feet of Lot 15, Block 19, Original Town (now City) of Stillwater, Washington County, Minnesota. Parcel B (PID: 28.030.20.42.0061): West 90 feet of Lot 14, Block 19, Original Town (now City) of Stillwater, Washington County, Minnesota. Parcel C (PID: 28.030.20.42.0059): The South 45 feet of the West 90 feet of Lot 16, Block 19, Original Town (now City) of Stillwater, Washington County, Minnesota. Parcel D (PID: 28.030.20.42.0069): The North 5 feet of the West 90 feet of Lot 16, Block 19, Original Town (now City) of Stillwater, Washington County, Minnesota. Abstract Property (the “Property”); and WHEREAS, Browns Creek West, L. L. C., a Minnesota limited liability company, is the fee owner of the Property; and WHEREAS, the Property was granted a credit of 40 parking stalls in 2008; and WHEREAS, the Applicant prepared a traffic study that indicated all traffic nodes would operate at acceptable levels of service; and WHEREAS, the proposed apartment conforms to all required minimum requirements of the City’s Zoning Ordinance in Chapter 31 of the City Code; and 2 WHEREAS, a public hearing notice was duly mailed and published and on September 28, 2022, the Planning Commission held a public hearing on the conditional use permit; and WHEREAS, the Planning Commission proceeded to hear all persons interested in said conditional use permit and all persons interested were afforded an opportunity to present their views and objections to the granting of said conditional use permit; and WHEREAS, the Planning Commission unanimously recommended that the City Council approve the conditional use permit for the proposed apartment on the Property. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the conditional use permit for the construction of a 3-story, 21- unit apartment on the Property. The approval of the conditional use permit is subject to the following conditions: 1. Plans shall be substantially similar to those found on file with CD Case No. 2022- 19. 2. Refuse shall be kept inside at all times with the exception of collection day. Refuse containers outside on collection day shall not block the public right-of-way, including the sidewalk. 3. All mechanical units shall be enclosed or screened from public view. 4. Abutting sidewalks must be kept clean of trash, cigarette butts and other forms of debris. 5. All onsite parking spaces shall be assigned to, and leased with, the onsite apartment units. 6. Prior to the release of applicable building, grading, right-of-way, and/or obstruction permits from the City, the developer will provide a traffic control plan for review and approval by the City Engineer, including a painted (not curb and gutter) right-in, right-out egress at Myrtle Street or other alternative as recommended by the City Engineer/Public Works Director. 7. Prior to the release of applicable building, grading, right-of-way, and/or obstruction permits from the City, the developer shall enter into a maintenance agreement for the installation of pedestrian-scaled lighting located on public sidewalks. 8. Prior to the release of applicable building, grading, right-of-way, and/or obstruction permits from the City, the developer shall enter into an access and maintenance agreement for stormwater requirements. 9. The Stormwater Pollution Prevention Plan is updated to prohibit engine degreasing onsite. 3 10. The project shall require full review by the Middle St. Croix Watershed Management and approval, and payment of all review fees, will be required prior to issuance of any building or grading permits by the City. 11. Plans and the use will need to be approved by the engineering, fire and building officials before the issuance of a building permit. 12. All changes to the approved plans will need to be reviewed and approved by the Community Development Director. Any major changes will need to go to the decision-making authority in a public hearing. Adopted by the City Council this 4th day of October 2022. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk DATE: September 28, 2022 TO: Honorable Chair and Planning Commissioners FROM: Tim Gladhill, Community Development Director SUBJECT: Case No. 2022-19: Consider Conditional Use Permit for Residential Use and Large Building Project in Central Business District Known as Myrtle Apartments Located at 107 3rd St N; Case of Landucci Homes BACKGROUND The Applicant and Property Owner, Landucci Homes, (as Browns Creek West, LLC) is seeking a series of Zoning Applications to facilitate the construction of a 21 -unit apartment building located at 107 Myrtle Street North. The project site consists of three (3) vacant parcels (with 1 additional ‘remnant’ parcel). Historically, the site consisted of two (2) single-family residential dwellings, with at least one (1) of the dwellings being a duplex. One structure was demolished sometime after 1960 and the remaining structure was demolished in 2009. At that time, the City approved a multi-use retail/office building that was never constructed. Source: Sanborn Map (1910) In 2018, the City approved a nine (9) unit residential building, also not constructed. In 2021, Landucci Homes proposed a 42-unit (revised to 39 units) apartment building that was ultimately denied by the City. ANALYSIS COPY Comprehensive Plan/Downtown Plan Conformance (Future Community Vision) The 2040 Comprehensive Plan (“The Comprehensive Plan”) clearly acknowledges the changing nature of Downtown Stillwater and embraces a mixed-use approach, including residential uses, and specifically notes this site as a potential redevelopment site (Potential Redevelopment Site #3). While the Comprehensive Plan encourages additional economic development, it also balances that intent with the preservation of important historical and cultural resources. Both Myrtle Street and 3rd Street are identified as important viewsheds for Downto wn Stillwater. Specifically, the Comprehensive Plan notes that: “The most dramatic view of Stillwater’s natural setting is from the top of the bluff as you approach Downtown on Myrtle Street. The street corridor, shaped by trees, buildings and limestone walls, directs your view to the gazebo, river and bluffs beyond. Future infill development should reinforce the view corridor through building placement, architecture, materials and streetscape treatments.” These statements are visionary items to strive for, while official regulations are found in the Zoning Code (analysis in other sections of this report). That said, the proposal generally meets maximum height requirements. Zoning Code Review (Regulatory Review) COPY The property is located in the Central Business District. The purpose of the CBD district shall be to provide a district for general commercial, office and entertainment uses. However, in support of the above, the Central Business District also allows residential uses (residences of all classes) as a conditional use. Additionally, larger buildings in the Central Business District must be approved by the City Council by Conditional Use Permit. The Applicant has revised the plans for this project in light of the Planning Commission’s denial of multiple Variances at your August 24, 2022 Meeting. Standard Requirement Proposed Compliance Maximum Building Height 3 stories 35 feet 3 stories 35 feet Compliant Minimum Building Height 2 stories or 25 feet 3 stories and 35 feet Compliant Minimum Lot Area 10,000 square feet 13,668.5 square feet Compliant Front Yard Setback (3rd Street) 15 feet 15 feet (building) Compliant Side Yard Setback 20 feet total of both sides (building to building) 20+ feet total of both side Compliant Rear Yard Setback 20 feet 20 feet Compliant Maximum Lot Coverage 80% ~52% Compliant Minimum Landscape Area 20% ~48% Compliant Design Review The project site is located in the Downtown Stillwater Design Review District and must comply with the Stillwater Design Guidelines. The Heritage Preservation Commission approved the Building Design at the September 21, 2022 Meeting. Traffic Analysis The Developer has provided a revised traffic study based on the new site plan. The traffic study indicates that the intersection of Myrtle Street and 3rd Street will operate at acceptable levels of service per accepted traffic engineering standards. Traffic modelling indicates that there will be no significant increase in traffic accidents as a result of the project. RECOMMENDATIONS Stillwater Design Guidelines/Heritage Preservation Commission COPY The Heritage Preservation Commission approved the exterior building design/facade at their September 21, 2022 Meeting. Parking/Downtown Parking Commission The Downtown Parking Commission has also reviewed the Applicant’s proposed parking plan at their August 18, 2022 Meeting. Despite acknowledging that the project would ordinarily be 13 stalls deficient in parking requirements, the Downto wn Parking Commission also acknowledged that the City entered into a legally binding contract in circa 2008 (assigned circa 2017). It appears that, based on the underground parking configuration, the site would ordinarily be able to accommodate parking for 14 units. However, given the existence of a legally binding agreement/parking credit, the Downtown Parking Commission recommended approval of the parking plan. The Downtown Parking Commission also recommended that the City terminate the remaining parking credits not needed for this project as a contingency of approval (recommendation under review by the City Attorney). Staff Recommendation – Zoning Code Compliance It appears that the Applicant/Developer has found a solution that maintains the same number of units (21) while still maintaining compliance with applicable dimensional standards required of the Zoning Code. ACTION REQUESTED The Planning Commission has multiple alternatives to consider. 1. Approve the Conditional Use Permit as presented, based on the above findings and the following conditions o Plans must be consistent with the plans included in this report o Minor changes may be made by the Community Development Department; Major changes must be approved by the Planning Commission 2. Deny the Conditional Use Permit 3. Postpone Action to request modifications to the Application or additional information Motion to recommend that the City Council approve (or deny or table) the Conditional Use Permit for a multifamily residence and large building project in the Central Business District. COPY EAST M Y R T L E S T R E E TSOUTH SECOND STREET COMMER CI A L A V E N U E µ 0 120 24060Feet General Site Location Site Location 107 3rd St N ^COPY 3RD STREET NORTHMYRTLE STREETBUILDING LINEBITUMINOUS SURFACECONCRETE SURFACEPID#2003020420059CONTACT:Nathan Landucci Landucci Homes, Inc.landuccihomes.com651-894-2582VICINITY MAPST04008DSURVST04DEXISTINGCONDITIONSCOUNTY/CITY:REVISIONS:PROJECT LOCATION:LAND SURVEYING, INC.CORNERSTONEDATEREVISIONPROJECT NO.FILE NAME107EXISTING LEGAL DESCRIPTION:THIRD ST. N.CITY OF STILLWATERWASHINGTONCOUNTYParcels A-D is as shown on Stewart Title GuarantyCompany Issued by its Agent, Land Title, Inc. TitleCommitment No. 545351, dated September 21st, 2016.Parcel AWest 90 feet of Lot 15, Block 19, Original Town (now City)of Stillwater, Washington County, Minnesota. AbstractPropertyParcel B:West 90 feet of Lot 14, Block 19, Original Town (now City)of Stillwater, Washington County, Minnesota. AbstractPropertyParcel C:The South 45 feet of the West 90 feet of Lot 16, Block 19,Original Town (now City) of Stillwater, WashingtonCounty, Minnesota. Abstract PropertyParcel D:The North 5 feet of the West 90 feet of Lot 16, Block 19,Original Town (now City) of Stillwater, WashingtonCounty, Minnesota. Abstract PropertyParcel ELot Two (2), Block One (1),SPGLI ADDITION, according to the plat thereof on file andof record in the office of the Registrar of Titles, in and forthe County of Washington and State of Minnesota. PERCERTIFICATE OF TITLE NO. 70740) Torrens PropertyParcel F - legal description to be determinedUNIT NO. ONE (1),COMMON INTEREST COMMUNITY NO. 349,A CONDOMINIUM,SPGLI CONDOMINIUMS,WASHINGTON COUNTY, MINNESOTA.SUBJECT TO ENCUMBRANCES, LIENS AND INTERESTSNOTED ON CICCT NO. 70824.SUBJECT TO THE PROVISIONS OF THE MINNESOTACOMMON INTEREST OWNERSHIP ACT, MINNESOTASTATUTES 515B, AND ACTS AMENDATORY THEREOF.CERTIFICATE OF TITLE NO. 70833) Torrens Property70833.THIS CITY OF STILLWATER OWNED PARCEL IS PART OF CIC349, SPGLI CONDOMINIUMS WHICH WILL HAVE TO BEAMENDED FOR THE TRANSFER OF THIS PARCEL. REFER TOCIC DECLARATION DOCUMENTS IF A TRANSFER ISPERMISSIBLE.11-13-17 INITIAL ISSUECERTIFICATION:I hereby certify that this plan was prepared byme, or under my direct supervision, and that I ama duly Licensed Land Surveyor under the laws ofthe state of Minnesota.Daniel L. Thurmes Registration Number: 25718Date:__________________107 3RD ST. N.0NORTH15 30EASEMENT NOTES:The following exceptions appear on the Stewart Title GuarantyCompany Issued by its Agent, Land Title, Inc. TitleCommitment No. 545351, dated September 21st, 2016There are not survey related items shown on Schedule BIIof said commitment.SUBJECT TO A WALL MAINTENANCE AGREEMENT PER DOC. NO1225824 (NOT SHOWN).LEGENDSURVEY NOTES:UNDERGROUND ELECTRICUNDERGROUND CABLE TVUNDERGROUND FIBER OPTICUNDERGROUND TELEPHONEOVERHEAD UTILITYUNDERGROUND GASSANITARY SEWERSTORM SEWERWATERMAINFENCECURB [TYPICAL]CONTOURSFOUND MONUMENT 1/2" IPMARKED RLS 15480SET 1/2" IRON PIPEMARKED RLS NO. 25718CABLE TV PEDESTALAIR CONDITIONERELECTRIC MANHOLEELECTRIC METERELECTRIC PEDESTALELECTRIC TRANSFORMERLIGHT POLEGUY WIREPOWER POLEGAS MANHOLEGAS METERTELEPHONE MANHOLETELEPHONE PEDESTALSANITARY CLEANOUTSANITARY MANHOLECATCH BASINSTORM DRAINFLARED END SECTIONSTORM MANHOLEFIRE DEPT. CONNECTIONHYDRANTCURB STOPWATER WELLWATER MANHOLEWATER METERPOST INDICATOR VALVEWATER VALVEBOLLARDFLAG POLEMAIL BOXTRAFFIC SIGNUNKNOWN MANHOLESOIL BORINGSPOT ELEVATIONTRAFFIC SIGNALCONIFEROUS TREEDECIDUOUS TREEAREA:TOTAL AREA AS SHOWN = 25,286 SQ.FTPARCELS A-D = 13,674 SQ.FT.PARCEL E = 9,526 SQ.FTPARCEL F = 2,085 SQ.FTTHERE ARE 7 PARTIAL PARKING STALLS DESIGNATED ON THISPARCEL INCLUDING 0 HANDICAP STALLS.EXISTING PARKING:CALL BEFORE YOU DIG!TWIN CITY AREA:TOLL FREE:1-800-252-1166651-454-0002Gopher State One CallSITEWASHINGTON COUNTY, MINNESOTASECTION 28, TOWNSHIP 30 NORTH, RANGE 20 WEST,VICINITY MAP(NOT TO SCALE)NORTH 11-13-17PID#2003020420060PID#2003020420061PID#20030204201691. BEARINGS ARE BASED ON COORDINATES SUPPLIED BY THE WASHINGTONCOUNTY SURVEYORS OFFICE.2. UNDERGROUND UTILITIES SHOWN PER GOPHER ONE LOCATES ANDAS-BUILTS PLANS PROVIDED BY THE CITY OF STILLWATER PUBLIC WORKSDEPARTMENT.3. THERE MAY SOME UNDERGROUND UTILITIES, GAS, ELECTRIC, ETC. NOTSHOWN OR LOCATED.4. THE INFORMATION SHOWN ON THIS EXISTING CONDITIONS DRAWING IS ACOMPELLATION OF EXISTING SURVEY DATA AT VARIOUS TIMES. NOADDITIONAL CURRENT SURVEYING HAS BEEN DONE SINCE 2008. THIS ISNOT A BOUNDARY SURVEY.ADCBABCDP R E L IM I N A R YNOTE: TOPOGRAPHY TAKENFROM SURVEY DATED 1-23-13.NO ADDITIONAL SURVEYINGTO DATE.2-26-21 ADDED PARCELSPID#2803020420175110MYRTLE ST. E.PID#28030204201762002ND ST. N.Suite #2001970 Northwestern Ave.Stillwater, MN 55082Phone 651.275.8969dan@cssurvey.netEFEFFFCOPY 3RD STREET NORTHMYRTLE STREETREBUILD RETAINING WALLAS NEEDED REFER TOSTRUCTURAL ENGINEEREXISTING HOUSETO REMAIN1 BEDROOM679 sf.1 BEDROOM677 sf.2 BEDROOM910 sf.1 BEDROOM680 sf.1 BEDROOM650 sf.STAIR2 BEDROOM910 sf.2 BEDROOM930 sf. BUILDING7,242 SFFOOTPRINT15.0'31.7'55.0'131.7'20.0'15.0'15.2'16.8'15.0'15.0'5.0'5.4'5.0'5.0'01" = 30'-0"30'-0"15'-0"N107 3RD STREET NORTH, STILLWATERSITE PLAN2104308/26/2022..Project Number:Issue Date:Revision Number:Revision Date:4931 W. 35TH ST., #200ST. LOUIS PARK, MN 55416Office: 612.615.0060www.CivilSiteGroup.comCOPY 3RD STREET NORTHMYRTLE STREET1 BEDROOM679 sf.1 BEDROOM677 sf.2 BEDROOM910 sf.1 BEDROOM680 sf.1 BEDROOM650 sf.STAIR2 BEDROOM910 sf.2 BEDROOM930 sf.5 - TT5 - LDN3 - GD5 - SI2 - GD7 - HJ5 - NL25 - HS9 - TT8 - LDN5 - CK3 - TT3 - LDN7 - HJ7 - HJ25 - SM38 - CK22 - NL217 - HS01" = 30'-0"30'-0"15'-0"N107 3RD STREET NORTH, STILLWATERLANDSCAPE PLAN2104308/26/2022..Project Number:Issue Date:Revision Number:Revision Date:4931 W. 35TH ST., #200ST. LOUIS PARK, MN 55416Office: 612.615.0060www.CivilSiteGroup.comCOPY EXISTING HOUSE TO REMAIN 15'-0"55'-0"5'-0"132'-0"15'-0"OUT DOOR TERRACE PROJECT NO.: 107 3rd St. N Stillwater , MN Proposed 21 Unit ApartmentArchitectsHL Proposed Roof Plan A3 Scale: 3/32" = 1'-0" PLAN NORTHCOPY 88'-8" T.O. PARKING LEVEL xxx T.O. SECOND xxx T.O. THIRD 100'-0" T.O. FIRST PROJECT NO.: 107 3rd St. N Stillwater , MN Proposed 21 Unit ApartmentArchitectsHL A4 Exterior West Elevation Scale: 1/8" = 1'-0"COPY PROJECT NO.: 107 3rd St. N Stillwater , MN Proposed 21 Unit ApartmentArchitectsHL A5 Exterior South Elevation Scale: 1/8" = 1'-0"COPY PROJECT NO.: 107 3rd St. N Stillwater , MN Proposed 21 Unit ApartmentArchitectsHL A6 Exterior East Elevation Scale: 1/8" = 1'-0"COPY PROJECT NO.: 107 3rd St. N Stillwater , MN Proposed 21 Unit ApartmentArchitectsHL A7 Exterior North Elevation Scale: 3/16" = 1'-0"COPY PROJECT NO.: 107 3rd St. N Stillwater , MN Proposed 21 Unit ApartmentArchitectsHL A8 Color / Materials Brick Veneer Vertical Metal Panel Black Metal Paneland Parapet COPY MINNESOTA DEPARTMENT OF EDUCATION 400 NE Stinson Blvd. ▪ Minneapolis, Minnesota 55413 ▪ 651-582-8200 ▪ mde.contactus@state.mn.us ▪ @MnDeptEd August 1, 2022 Dear Minnesota City Clerks, Thank you for your commitment to ensuring your city’s residents have access to public library services. The attached documentation provides your city’s state-certified level of library support for 2023. Minnesota Statutes, sections 134.34 and 275.761 establish the amount at 90% of the state-certified level of support set in 2011. Please be advised that should a city fall below its state-certified level of library support, Minnesota Statutes, section 134.34, subdivision 4 requires removal of the city from State Library Services’ funding formulas. This would greatly reduce the breadth and depth of library services available to the city’s residents. Thank you again for your continued support of Minnesota’s libraries. Together, we can ensure that all Minnesota residents benefit from quality library services. Sincerely, Hannah Buckland State Library Program Specialist FYI MINNESOTA DEPARTMENT OF EDUCATION 400 NE Stinson Blvd. ▪ Minneapolis, Minnesota 55413 ▪ 651-582-8200 ▪ mde.contactus@state.mn.us ▪ @MnDeptEd July 2022 CERTIFICATION OF MINIMUM LOCAL SUPPORT REQUIREMENT: 2023 This is to certify the 2023 minimum level of financial support to be provided for operating expenses for public library services and participation in the regional public library system programs pursuant to Minnesota Statutes, Chapter 134.34 for the city of: Stillwater The state-certified level of library support for 2023 is: $852,617 This amount represents the equivalent of 90% of the official 2011 state-certified level of library support. BOARD AGENDA Board of Commissioners Fran Miron, District 1 Stan Karwoski, District 2 Gary Kriesel, District 3 Wayne A. Johnson, Chair, District 4 Lisa Weik, District 5 October 4, 2022 - 9:00 AM Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer 1.9:00 2.9:00 Roll Call Pledge of Allegiance Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board Clerk or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. Consent Calendar - Roll Call Vote Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. A. Adopt a resolution reappointing John Brach, West Lakeland Township, to a second term expiring November 13, 2025, as a Manager on the Valley Branch Watershed District. B. Approve a Land and Water Legacy Program Memorandum of Understanding defining how Washington County and Minnesota Land Trust will collaborate on a Lessard-Sams Outdoor Heritage Council partnership grant award received to protect, restore and enhance critical habitat. C. Approve Amendment No. 3 to the Memorandum of Understanding with the Minnesota Land Trust (MLT) for monitoring of Land and Water Legacy Program co-held conservation easements to expand the list of projects MLT monitors. D. Approve a grant contract between Washington County and the Minnesota Department of Human Services for Housing Supports for Adults with Serious Mental Illness (HSASMI) program funding in the total amount of $227,181 for State Fiscal Years 2023 and 2024. E. Adopt a resolution for the Library to accept the donation of a brokerage account of deceased patron Delores Sundbye with a value of $4,322.87 as of September 22, 2022. F. Approval of the plat of Hills of Spring Creek First Addition. G.Approve Amendment No. 3 to Contract No. 12158 between Washington County and Clean Harbors Environmental Services, Inc. for household hazardous waste management services. H.Approve Lease Agreement No. 15143 with Scott and Moira Schomburg for the county-owned house located at 15330 Afton Hills Court South, Afton, MN. 3. 9:10 Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer I.Approve Grant Agreement No. 15140 between the Minnesota Department of Public Safety and the Washington County Sheriff's Office for the 2023 DWI/Traffic Safety Officer Grant in the amount of $125,125. J.Approve Joint Powers Agreement No. 15028 with the City of Saint Paul Park for sharing law enforcement data. K.Adopt a resolution authorizing the Washington County Sheriff's Office to accept $15,000 from the United States Police Canine Association and the American Kennel Club. 4.9:10 Public Hearing - Public Health & Environment - Jeff Travis, Senior Community Health Program Manager A. Conduct a Public Hearing on proposed revisions to Washington County Food Code Ordinance #145. 7.10:10 General Administration - Kevin Corbid, County Administrator 8.10:20 Commissioner Reports - Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 9.10:35 Board Correspondence 10.10:35 Adjourn 11.10:40 Board Workshop with Administration and Public Works A.Review the draft 2023-2027 Capital Improvement Plan (CIP). 12.11:45 Personnel Committee 5. 9:40 Property Records and Taxpayer Services - Amy Stenftenagel, Interim PRTS Director A. Adopt a resolution honoring staff in the Property Records and Taxpayer Services Department and declaring October 3-7, 2022, Customer Service Week in Washington County. Consent Calendar continued 6. 9:55 Public Health and Environment - Stephanie Souter, Senior Community Health Program Manager, and Rebecca Leighton, Public Health Program Supervisor A. Approve an amendment to Grant Agreement No. 13735 with the Minnesota Department of Health, increasing the grant award by $1,543,461.00, for the period of November 1, 2022, through October 31, 2025. BOARD AGENDA Board of Commissioners Fran Miron, District 1 Stan Karwoski, District 2 Gary Kriesel, District 3 Wayne A. Johnson, Chair, District 4 Lisa Weik, District 5 September 27, 2022 - 9:00 AM Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer 1.9:00 Washington County Regional Railroad Authority - Lyssa Leitner, Public Works Planning Director (item C) A.Roll Call Pledge of Allegiance B.Approval of the Regional Railroad Authority minutes from August 9, 2022. C.Approve five-year right-of-way permit with the Forest Lake School District for an annual fee of $32,160. 9:15 D.Adjourn 2. 9:15 3. 9:15 4. 9:25 Roll Call Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board Clerk or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. Consent Calendar - Roll Call Vote Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. A.Approval of the September 6, 2022, and September 13, 2022, County Board meeting minutes. B. Approve revisions to Advisory Boards, Commissions, and Committees, Policy #6006. C. Approve 1.0 Full-Time Equivalent (FTE) Planner I/II position in the Office of Administration to support the efforts of the Land and Water Legacy Program. D. Adopt a resolution to approve a state grant agreement with the Minnesota Department of Natural Resources for Outdoor Heritage Funding for the Land and Water Legacy Program. E. Approval of Contract No. 15104 with CliftonLarsonAllen LLP for the audit of the financial statements of Washington County, as of and for the years ending December 31, 2022-2026. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer 5. 9:25 Public Works - Joe Welter, Senior Project Manager A. 1. Approval of Memorandum of Understanding (MOU) with the State of Minnesota, Tenth Judicial District in the amount of $305,351.07 for Courtroom Audio Upgrades. 2. Approval of a purchase order with Bluum Technology in the amount of $305,351, per State Contract #152129. F. Approve Cooperative Agreement No. 14134, between Washington County Community Services, on behalf of the Washington County Workforce Development Board and the South Washington Schools Adult Basic Education, Vocational Rehabilitation Services, and the Minnesota Department of Employment and Economic Development, for One-Stop Operator (OSO) services. G. Approval of 2022-2023 Contract No. 15130 and Contract No. 15138 with BestView and HandyHelp to provide case management services for persons with disabilities. H. Approval to modify the Personnel Rules and Regulations, Section #17 - Insurance/Benefits. I. Approval to modify the Personnel Rules and Regulations, Section #18 - Employee Development. J. Approval of a new network option for the county's $4,000 high deductible health insurance plan through HealthPartners for 2023. K. Adopt a resolution certifying to the county auditor unpaid County Environmental Charges (CEC) and order the county auditor to extend the assessments with interest upon the tax rolls of the county. L. Approval of License to Use Real Property Agreement No. 15136 with the Washington Conservation District for maintenance of boat cleaning stations for removal of aquatic species and signage at Square Lake Park. M. Adopt a resolution to accept a donation of $1,968.00 from Ride and Glide Bike and Ski Club for the purchase of snowshoes for Washington County Parks at Lake Elmo Park Reserve and St. Croix Bluffs Regional Park. N.Approval to pursue the Minnesota State Arts Board Grant - Creative Support for Organizations for up to $25,000 to host a cultural arts event in Lake Elmo Park Reserve. Consent Calendar continued Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer 10:00 B. Finance and Commerce Award - Ravine Landing Project. C. Certification of the 2023 proposed budgets and levies by adopting: 1. Resolution - Certifying the proposed property tax levy payable 2023 for Washington County. 2. Resolution - Certifying the proposed property tax levy payable 2023 for the Washington County Regional Railroad Authority. 3. Resolution - Adopting the Washington County proposed 2023 budget. 4. Resolution - Adopting the Washington County Regional Railroad Authority proposed 2023 budget. 5. Resolution - Consenting to the proposed property tax levy payable 2023 for the Washington County Community Development Agency. 7. 10:30 Commissioner Reports - Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 8. 9. 10:45 10. 10:50 Board Correspondence Adjourn Board Workshop with Public Works - Andrew Giesen, Engineer II A. Update on the potential Jurisdictional Transfer of Trunk Highway (TH) 96 (Dellwood Road) from TH 244 (Dellwood Avenue) to TH 95 (Broadway Street), a 9.0 mile segment. 6. 9:45 General Administration - Kevin Corbid, County Administrator A. Summary of the County Administrator's Performance Review. STILLWATER TOWN BOARD MEETING August 11, 2022 Township Hall - *Hybrid 7:00 P.M. PRESENT: Chairperson Tim Sinclair, Supervisors Mike McMahon and Robert Geisen. Clerk Barbara Riehle, Deputy Clerk Jenni Maes, Treasurer Marsha Olson, Planner Evan Monson (via Zoom) and Engineer Mike Nielson (via Zoom). Supervisors Rod Hunter and Sheila-Marie Untiedt (not present). REGULAR MEETING 1. AGENDA – M/S/P McMahon/Geisen moved to adopt the amended agenda to include: a.) Update on the 45-day permit for Miller’s AOP under “Planner”. b.) Little Carnelian signage and cement truck on a trail under “Parks & Trails”. c.) Update on Fairy Falls parking NPS under “Old Business”. d.) Hot water system at town hall, filing to run for Board Supervisor seat and picnic under “New Business”. (3 ayes) PUBLIC HEARING Chairperson Tim Sinclair opened the public hearing regarding Dog License Ordinance changes. Planner Evan Monson was present via zoom to give a summary update. As stated in the staff report: 1.) There would no longer be a need to require dog tags and this ordinance revision would repeal old or outdated ordinances. 2.) The ordinance would consolidate previously approved requirements for Kennels (both private and commercial) into one ordinance. 3.) Zoning requirements would remain in effect. 4.) “Dangerous dogs” is covered in Ordinances #136 and #193. The Board could either approve with/without revisions or table for further review. Chair Sinclair asked whether rabies vaccination would still be a requirement? Yes, it is a kennel license certificate requirement. However, if an individual dog was picked up, the penalty without rabies vaccination would be greater through impound than Township enforcement. Specific language will not be added to the ordinance regarding rabies. The Public Hearing was closed at 7:15p.m. Further discussion during the “Planner” section of the regular meeting. 2. MINUTES – M/S/P McMahon/Geisen moved to approve the 07/14/22 meeting minutes as written. (3 ayes) 3. ENGINEER – Michael Nielson was present via zoom. He reported that he used a MnDOT model and adapted it for our purposes for the fuel escalation costs. It shows the breakdown for the gallon/hour for each piece of equipment. In addition, he explained that the Township could either a.) establish a base fuel cost at the time of bid using the index in the policy. -or- b.) Use a Local Wholesaler and average the basis from fuel costs Stillwater Town Board Mtg. – 081122 Page 2 as they relate to the beginning of the month and the end of the month. If the base fuel cost varies by 15%; then they use a formula to adjust that cost. If it goes down, there would be reimbursement to the Township, if it goes up, a calculation would extend a cost to the contractor. Supervisor Geisen asked who would be monitoring? Engineer Nielson believes the Treasurer could with the invoice, he would ask that the Township be given a contact at the “Wholesaler”. The details of how are unknown and could be done different ways. Engineer Nielson will get the ad for bid information to Clerk Riehle on Monday 8/15; Clerk Riehle will post to our website and to the Stillwater Gazette for the 8/26 paper. This will allow the necessary 4-weeks for bid submittals. The bid deadline is 9/28/22 and will be brought to the October Town Board meeting for approval. The contracts are separated as follows: a. Snow Removal Contract: M/S/P McMahon/Geisen moved to approve the ad for bid for posting which will include the updated fuel escalation information. (3 ayes) b. Road & Trail Maintenance Contract: M/S/P McMahon/Geisen moved to approve the ad for bid for posting which will include the updated fuel escalation information. (3 ayes) 4. PLANNER – Dog Ordinance Draft – There was no further discussion. M/S/P McMahon/Geisen moved to approve the Ordinance edits as written. (3 ayes) Permit AOP Update – Planner Evan Monson will reach out to Mike Isensee at Carnelian Marine St Croix Watershed District (CMSCWD) for an update on the Wetland Replacement Plan Application. The deadline date has expired. 5. TREASURER – a. Report given. b. Claims and Checks #23836, 23893 through #23918 were approved for payment. Ms. Olson reported that the second ARPA payment of $110,812 was received on 07/01/22; we have until 12/31/24 to designate funds to a project but until 12/31/26 to complete the project due to supply chain issues. It cannot be spent on pension plans or pre-existing debt. It is set up in its own separate fund. To use, the Town Board Supervisors would need to direct and designate for tracking and submittal to the Federal Government. Clerk Riehle requested monthly financial reports from April to present so that she can update the website. Treasurer Marsha Olson will get them to her. 6. COMMUNITY SERVICE DEPARTMENT – Mark Caroon was not present; Clerk Riehle read a report aloud. • There was 1 burning permit issued in July. • There were 81 total monthly calls for July. • There were 4 animal complaint calls for July. • There were 43 traffic related calls for July. Stillwater Town Board Mtg. – 081122 Page 3 7. CLERK – a.) Canvass of Elections - Clerk Barbara Riehle reported that Washington County does not require canvassing for the Primary Election. To canvass the General Election, a date/time needs to be set now and posted (between M-Th Nov 14-17). Treasurer Marsha Olson will serve as Notary. Town Board members designated Monday, November 14, 2022 at 9:00 AM at town hall to canvass elections; a quorum and notary must be present. b.) Fire Contract – Clerk Riehle reported that the current contract with the City of Stillwater is soon to expire. The proposed contract covering January 1, 2023 through December 31, 2025 (3-years) will need permission for our Clerk and Chairperson Sheila- Marie Untiedt to sign. M/S/P Geisen/McMahon moved to authorize signatures for the 3- year Fire contract. (3 ayes) c.) Primary Election – Clerk Riehle reported on how everything went with having two Precincts. Washington County will make an appointment for a site visit to help with “flow” in the room. Clerk Riehle reported her thankfulness to all who served as an Election Judge. d.) Document storage and sharing – Clerk Riehle asked the Board for assistance and direction on best ways to provide, access and share a “folder” of documents for a meeting instead of various emails. That way it is in one spot and can be simply opened and printed with ease. Supervisor McMahon believes Google Drive has a “read-only” option that would work. He will give Clerk Riehle some instruction. It will be researched to see if it could potentially be uploaded to the website if needed. In addition, the printer in the office will be looked at for easier printing. Supervisors believe the printer is over 10 years old, though wireless, it may need to be upgraded to a Bluetooth/5G, as it could then be accessible via Township cell phones for printing purposes. 8. PARK COMMITTEE – The committee met on 8/8/22. a. Signs & Fences - Supervisor Rod Hunter mentioned to Clerk Riehle in an email that there are illegible signs and fences in disrepair near the shore of Little Carnelian Park that will need some attention. Further requests for approval will come at a future meeting. b. Concrete truck – Supervisor Geisen reported that he was informed by a resident that there may have been a concrete truck on the “Curtiss Hills Trail”. This will need to be investigated as that would be in violation. c. Garbage at Little Carnelian – Discussion should be added to the September meeting agenda. 9. OLD BUSINESS • Fairy Falls Parking – NPS should be contacted for a follow up. • HVAC - Supervisor Mike McMahon reported that work is set to be performed on August 30-31. • Signage & Painting – Clerk Riehle will request an update from Engineers Mike Nielson and Paul Pearson on parking lot handicap striping at Otto Berg and also signage/painting update at Fairy Falls. Add to agenda in September. Stillwater Town Board Mtg. – 081122 Page 4 10. NEW BUSINESS – • Hot water system – The town hall has two sinks. A 40-gallon tank is currently in the basement. Supervisor Geisen suggests going out for bid for an energy efficient “on-demand” under sink water heater. Bids can be brought back to a future meeting for review. • Filing Affidavits – Run for Board Supervisor Seat Openings – Residents will elect two Town Board members in the general election, Tuesday, Nov 8. The seats are currently held by Mike McMahon and Rod Hunter (who was appointed to fill the remaining term following a resignation). The filing period runs from Aug 2-16. Interested candidates should contact Clerk Barbara Riehle for filing information. • Picnic – The annual township picnic is this Sunday, August 14 from 12PM-3PM. 11. ADJORNMENT – M/S/P McMahon/Geisen moved to adjourn the meeting. The meeting was adjourned at 8:35 P.M. (3 ayes) Clerk______________________________________ Chairperson_________________________________ Approved___________________________________