HomeMy WebLinkAbout2022-05-23 PRC Packet
Stillwater Parks and Recreation Commission meetings are streamed live on the city
website and available to view on Channel 16. Public can participate in the meeting by
attending in person at City Hall, logging in online at zoomgov.com/join or by calling 1-646-
828-7666 and enter the meeting ID number: 161 250 2450
AGENDA
PARKS AND RECREATION COMMISSION
May 23, 2022 @ 7 PM
I. CALL TO ORDER
II. ROLL CALL
III. ELECTION OF OFFICERS
IV. APPROVAL OF MINUTES
1. April 25, 2022 Parks and Recreation Commission Meeting Minutes
V. OPEN FORUM – the open forum allows the public to address the commission on subjects
which are not a part of the meeting. Commission may take action, reply, or give direction to
staff. Please limit your comments to 5 minutes or less.
VI. NEW BUSINESS
2. Fees for Park Reservations
3. 2022 City of Stillwater Events and Updated Policies
VII. UNFINISHED BUSINESS
VIII. DISCUSSION ITEMS
5. Staff Updates
6. Commission Member Updates
4. Other Business
IX. ADJOURN
Next Meeting: June 27, 2022 at 7 p.m.
216 4th Street N, Stillwater, MN 55082
651-430-8800
www.ci.stillwater.mn.us
PARKS AND RECREATION COMMISSION MEETING MINUTES
April 25, 2022
REGULAR MEETING 7:00 P.M.
Vice Chair Souter called the meeting to order at 7:02 p.m.
Present: Vice Chair Souter, Commissioners Christensen, Johnson, Macswain, Councilmember
Polehna
Absent: Chairman Brandt, Commissioners Nelson and Weidner
Staff: Parks Superintendent Grode, Public Works Director Sanders
APPROVAL OF MINUTES
Possible approval of minutes of March 28, 2022 meeting
Motion by Commissioner Christensen, seconded by Commissioner Macswain, to approve the
minutes of the March 28, 2022 meeting. All in favor.
OPEN FORUM
There were no public comments.
NEW BUSINESS
Bridge the Valley Bike Rally Event Application
Parks Superintendent Grode stated that the 2022 Bridge the Valley Bike Rally event by
Stillwater Sunrise Rotary Club is proposed for Sunday, August 14. This event includes multiple
bike routes, all starting and finishing at the end of the Lift Bridge in Stillwater. The event
organizer has requested the use of North Lowell Park and Parking Lots 4 and 5. The event
organizer will be charged for any City services, materials rendered and parking spaces used
according to the current fee schedule at the time of the event.
Rick Heidick, event organizer, stated the biggest difference from last year is that the hub will
move away from Chestnut and use the edge of the river more. They are adding food and drink
vendors north of Myrtle, and expect to double attendance, with 900-1,000 expected.
Motion by Commissioner Johnson, seconded by Commissioner Christensen, to recommend the
Council approve the event application for 2022 Bridge the Valley Bike Rally. All in favor.
Summer Tuesdays Event Application
Mr. Grode stated that Summer Tuesdays, Inc. has applied for their 2022 special event permit.
As with previous years, the event would occur on seven Tuesday evenings July 5-August 9 in
North Lowell Park. The event organizer has requested the use of North Lowell Park and
Parking Lots 4 and 5. The event organizer will be charged for any City services, materials and
parking spaces used according to the current fee schedule at the time of the event.
Parks and Recreation Commission Meeting April 25, 2022
Page 2 of 5
Public Works Director Sanders added that staff is recommending that Lot 4 be closed after
Lumberjack Days to become the staging area for construction of the Chestnut Street Plaza
project, so there may be some conflict with the Bike Rally and with this event using Lot 4.
Motion by Commissioner Johnson, seconded by Commissioner Christensen, to recommend the
Council approve the event permit for 2022 Summer Tuesdays, directing staff to work with the
event organizers to accommodate any changes needed. All in favor.
World Caring Day Event Application
Mr. Grode stated that the event application for the 2022 CaringBridge World Caring Day event,
submitted by CaringBridge, was withdrawn.
Skateboard Park Introduction
Mr. Sanders shared that at the April 19 City Council meeting, Missy Hause, local professional
skateboard competitor, offered to assist with location and development of a new skateboard
park. The current skateboard park is 20 years old and will be removed when the curling
facility is added to the St. Croix Rec Center. While the Council did not commit at this time, they
directed staff to consider possible locations and report to the Parks Commission for discussion.
The Council suggested paving the Northland Park hockey rink as a temporary location for a
skateboard park and staff is getting quotes for this. No action is required at this time; staff will
begin looking at possible locations and update the Commission as needed. He added that there
is $15 million in the state bonding bill for skateboard park funding throughout the State.
Commissioner Christensen asked if a public meeting would be held to get input before making
a decision to pave the rink.
Mr. Sanders replied that the Council directed staff to look into it. The Council would have to
decide how to fund it, as it was not budgeted for this year and would be well into five figures to
do either concrete or asphalt. The skate structures would be temporary, and would be
removed in the winter so the ice rink use would continue.
Commissioner Christensen asked if “temporary” means until the City builds a new skate park.
He noted Ms. Hause’s rough estimate is about $500,000 so it may take years to raise the funds.
Vice Chair Souter suggested notifying the neighborhood around Northland Park.
Commissioner Macswain commented he is not sure if this temporary solution would solve the
skateboarding problems downtown. He is concerned about spending money on a temporary
solution versus applying it to a long term solution.
Mr. Sanders said part of the issue may be that equipment at the current skate park is outdated.
Staff will bring cost estimates back to the Parks Commission, have a public meeting and
determine next steps.
Friends of Lily Lake Presentation
Mike Lyner, president of Friends of Lily Lake, explained the importance of Lily Lake as a
community resource and introduced a report on the strategic vision for its future use.
Barb Bickford, consultant, explained the process of gathering public input to refine the vision.
Friends of Lily Lake request that the Commission accept the guiding principles.
Mr. Lyner reviewed a phased implementation plan with short term, mid term and long term
improvements. The group is seeking concept approval so the plan can be presented to the City
Council and hopefully, start on some of the proposed short-term improvements to include:
Parks and Recreation Commission Meeting April 25, 2022
Page 3 of 5
create a one way traffic entry and exit system to increase safety, create
canoe/kayak/paddleboard launch, make bathrooms year-round if possible, create an inclusive
accessible playground, and build a berm to deflect the traffic sound away from the park.
Councilmember Polehna said he does not support reopening of Lily Lake for swimming.
Mr. Lyner replied none of the parts of the plan require that the lake reopen for swimming.
Vice Chair Souter remarked the short term initiatives are types of things the Commission
would consider in annual budget discussion. The longer term options would definitely need
feedback from the broader community.
Commissioner Christensen commended the group and pointed out that the Parks Commission
is a maintenance and usage advisory board to the City Council. Decision-making on big ticket
items is up to the City Council. The Aiple property and Bridgeview Park are waiting for budget
allocations. He is not sure how this fits with the other projects being planned at this time.
Mr. Lyner responded the idea is long term planning so obstacles are not put in the way of
future improvement plans.
Ms. Bickford added there are many items that could be done in a short time with volunteers at
very little cost.
Motion by Commissioner Johnson, seconded by Commissioner Christensen, to send the Friends of
Lily Lake Strategic Visioning Plan to the Council for consideration. All in favor.
New Heights North Hill Inclusive Playground Presentation
Tom Kearney, Principal from the New Heights School, 614 West Mulberry Street, and Christie
Hogan, teacher, reviewed a proposal for another partnership with the City to renovate the
playground area. In February 2020, the Parks Commission voted to support the project, but the
request at the time did not include a specific dollar amount requested. Mr. Kearney added that
New Heights School now owns the building and has a relationship with the Madison Claire
Foundation and Flagship Recreation to renovate the space to create an all inclusive
playground. They are seeking a partnership with the City and a City contribution of $133,000
per year for three years plus ongoing maintenance costs. The project will cost about $800,000
total.
Councilmember Polehna asked if the group priced this out without all the rubber surfacing.
Ms. Hogan replied eliminating rubber surfacing on the playfield reduces the cost by about
$200,000. They will do anything possible to get the price down but it must be accessible.
Dana Millington, Madison Claire Foundation, explained that ADA Guidelines and what is truly
accessible do not always match. A surface may be considered ADA acceptable but still may be
very difficult to push a wheelchair on it.
Commissioner Christensen asked the lifespan of a rubber surface.
Ms. Hogan said about 10-20 years. She spoke of her passion for this project as an educator.
Inclusivity means not only physically handicapped accessible but designed for those with
autism, ADHD and other needs, adults with differing abilities, and community members. This
project has community support; City support is necessary to obtain grants.
Mr. Kearney acknowledged this is an ambitious project but it is a community project - the City
wouldn’t have to find land or construct it on its own.
Parks and Recreation Commission Meeting April 25, 2022
Page 4 of 5
Commissioner Johnson asked how much has been raised so far.
Ms. Hogan replied about $45,000.
Commissioner Christensen recognized, as a teacher, there is a segment of the population that is
not being served with the equipment that is currently in all the parks. People who have
children with special needs struggle to find appropriate play spaces. He supports the project.
Public Works Director Sanders recounted seeing a similar park in Wausau that attracted 100-
150 children on a particular day. He is concerned about taking a neighborhood park and
creating a community park which would have more use and require more parking. Input from
the neighbors should be sought before moving forward.
Mr. Kearney replied the school parking lot has 25-30 spaces and there is parking on Mulberry
and in the front of the building. The school building has been there since 1938. They are trying
to provide an opportunity for kids to play. He urged the Commission to remember it’s not
always about how neighbors are bothered but who is looking out for students. Some of the
fears that community members imagine never come to fruition.
Commissioner Macswain voiced budget concerns, considering there are about six
neighborhood playgrounds that need to be replaced in 3 years. Each time the City postpones a
project, people get angry.
Mr. Grode replied the City is replacing two neighborhood playgrounds this year which are 26
years old.
Mr. Sanders added the City has budgeted $120,000 for the next five years for playground
equipment which would replace two playgrounds a year, but costs are going up.
Vice Chair Souter asked, are there opportunities to scale the project back?
Mr. Kearney replied there comes a point where it could get scaled back so much that it doesn’t
resemble the original goal. The committee is open to consideration as long as it stays inclusive
and accessible. The suggested City contribution is not a demand, but a conversation starter.
Commissioner Johnson remarked the project would really appeal to funders and grantors.
Motion by Commissioner Johnson to recommend the City Council consider partnering with the
New Heights Inclusive Playground Committee.
Mr. Sanders asked what the timeline would be.
Mr. Kearney replied because the group is still seeking support, it’s hard to say. It has been
discussed for two or three years now. At some point the interest will wane. The Community
must understand it is a serious proposal.
Mr. Sanders suggested getting on the City Council agenda in June and July when the Council
starts budgeting for the following year.
Councilmember Polehna suggested going to the City Administrator now to get on an agenda.
Commissioner Christensen noted this was first proposed three years ago. He prefers to
prioritize requests chronologically rather than committing to a newer request first.
Motion seconded by Commissioner Christensen. All in favor.
UNFINISHED BUSINESS
There was no unfinished business.
Parks and Recreation Commission Meeting April 25, 2022
Page 5 of 5
DISCUSSION ITEMS
Commission Member Updates
Commissioner Christensen shared that tonight the House of Representatives passed the Legacy
Bill which includes funding for some City projects. It still must pass through the Senate and be
signed by the Governor. He also shared a note that a property owner put on his windshield
while he was parked on Mary Lane, while he was out running on the new trail. Mr. Sanders said
the property owner has complained many times about parking which is allowed because it is a
City street.
Commissioner Johnson asked status of the sunken garden project. Mr. Sanders said quotes
have come in at $40-50,000 and the City budgeted $5,000. There may be funding available
from the State but it hasn’t been applied for yet.
Commissioner Johnson asked the status of putting markers on property lines of open spaces in
Croixwood. Mr. Grode said it is on the to do list. He will discuss sign samples at the May
Commission meeting. Mr. Sanders added that the goats will be back this summer to remove
buckthorn in the area.
Councilmember Polehna said the City hired a consultant in conjunction with the Curling group
to get a price estimate for the curling center. The City also is doing a pro-forma on anticipated
operational costs. A new arena sound system will be installed at the Rec Center.
Mr. Sanders reported the Armory Courts are being used as a COVID testing area. The new
courts won’t go in until that is done.
Staff Updates
Mr. Grode stated that Teddy Bear Park opened April 15. The Parks Department is looking for
more seasonal workers.
Mr. Sanders reported that City Planner Wittman left to become Community Development
Director for Forest Lake. He stated the riverbank stabilization project continues with the
pouring of the wall for the pedestrian trail extension. He also reported that the Council voted
to close Sam Bloomer Way to vehicular traffic.
Other Business
There was no other business.
ADJOURNMENT
Motion by Commissioner Johnson, seconded by Commissioner Macswain, to adjourn. All in favor.
The meeting was adjourned at 9:15 p.m. The next meeting will be at 7 p.m. May 23, 2022.
___________________________________________
Stephanie Souter, Vice Chair
ATTEST:
________________________________________________
Jason Grode, Parks Superintendent
DATE: May 23, 2022
TO: Parks and Recreation Commission
FROM: Jason Grode, Parks Superintendent
SUBJECT: Fees for Park Reservations
BACKGROUND
The City of Stillwater is currently in the process of working with a vendor to set up the new park
reservation software to be available on the city’s website in the near future. In order for the new
park reservation software to decipher between a resident or non-resident, city staff will need to
spend time collecting and providing the park reservation company with a list of resident addresses.
With current staffing limitations, this could delay the project significantly. In turn, staff seeks
direction regarding the resident and non-resident fee structure.
The current fee schedule includes park reservation fees of $50 for residents and $100 for non-
residents. Also, there is a separate resident and non-resident fee at Teddy Bear Park. Those fees
are included in this packet. Often times a non-resident utilizes a resident who is a relative or an
acquaintance to get the reduced rate.
In the past four years, the following resident reservations have been made in the system:
• 2021 = 150 resident reservations out of 244 (61.5 %)
• 2020 = 69 resident reservations out of 133 (51.9 %)
• 2019 = 147 resident reservations out of 247 (59.5 %)
• 2018 = 144 resident reservations out of 244 (59.0 %)
RECOMMENDATION
In an effort to simplify the process and save on city staff labor, city staff is recommending to have
one park reservation fee for both residents and non-residents. The recommendation would be to
change the current resident fees to equal the current non-resident fees for park reservations and
also for the fees for reserving Teddy Bear Park.
ACTION REQUESTED
The Parks and Recreation Commission should share their comments and feedback on the resident
and non-resident park reservation fees. If the Commission would like to make a recommendation to
the City Council, a motion can be made to do so.
DATE: May 23, 2022
TO: Parks and Recreation Commission
FROM: Jason Grode, Parks Superintendent
SUBJECT: 2022 Events Update
BACKGROUND
The City of Stillwater City Council recently approved changes to the City’s event policy,
procedures and fee schedule. Included in this packet are the updated changes along with
a spreadsheet below showing the dates of the proposed events for 2022.
There is no action required. The Parks and Recreation Commission can discuss any
comments or questions for staff regarding the 2022 events.
Summer and Fall 2022 Events Date(s)
Stillwater Half Marathon 05/28/22
Vets Memorial Day 05/31/22
Cruisin' on The Croix 6/15/22-9/21/22
Stillwater Farmer's Market 6/11/22-10/15/22
4th of July 07/04/22
Summer Tuesdays 07/05/22-8/09/22
Lumberjack Days 7/14/22-7/17/22
Lumberjack Days 5K/10K 07/16/22
Broadway by the Bridge -Mamma Mia! 7/18/22-7/29/22
Opera on the River 07/30/22
St. Croix Crossing Half Marathon 07/30/22
Night to Unite 08/02/22
Bridge the Valley Bike Rally 08/14/22
St. Mary's Wild Rice Festival and German Fest 9/9/22-9/11/22
Rivertown Fall Art Festival 9/29/22-10/2/22
Harvest Fest 10/7/22-10/9/22
Haunted Trolley Tours 10/13/22-10/29/22
Page 1 of 9
CITY OF STILLWATER EVENT POLICIES
May 3, 2022
1. PURPOSE
The City of Stillwater wishes to promote and encourage public events in the community as well as a vibrant
local economy and maintain and protect the quality of life, public health, safety and welfare for citizens and
the surrounding community through policies and procedures to ensure a safe and well‐run event.
2. EVENT PERMIT REQUIRED
Every event held within the City of Stillwater that meets the definitions and standards found in
this policy is required to obtain an event permit from the City prior to holding the event.
3. DEFINITIONS – The following definitions apply to this event policy
3.1 Event – For purposes of this policy, an event is any planned public gathering including but
not limited to celebrations, dances, forums, performances, rallies, social gatherings,
concerts, fundraisers, races, walks, rides and parades which are appropriate and
compliant in accordance with this policy.
3.2 Event Application Procedures – Every applicant must follow the Event Application
Procedures when submitting an event application. The Event Application Procedures
provides information on how to apply, submittal requirements and review process.
3.3 Events on Private Property – Events held in part or wholly outdoors on private property
located within the CBD Zoning District require an event permit that must be reviewed and
approved by the City Council
3.4 Event Threshold – Events held on public property (whether open to the public or not) are
subcategorized as “Events”, “Special Events” and “Special Events with Contract” as
defined below:
Event Special Event Special Event With Contract
A gathering is considered
an event when any one of
the following thresholds
applies:
A gathering is considered a
special event when any one of
the following thresholds
applies:
A special event requires a
contract with the city
when any one of the
following thresholds applies:
1) Closure of street
One block of a residential
street is closed for up to 5
hours; or any portion of a
commercial street is closed
for up to 2 hours.
1) Closure of street
One block of a residential street is
closed for more than 5 hours; or
more than one block of a
residential street is closed for any
length of time; or any portion of a
commercial street is closed for 2
hours or more.
1) Closure of street
Substantially disruptive to
traffic flow requiring uniform
traffic control.
Page 2 of 9
2) Public parking lot use
1 to 9 spaces in a public
parking lot are reserved.
2) Public parking lot use
10 or more spaces in a public
parking lot are reserved.
3) Street use (including
sidewalks and trails)
The event has a route on a
public street(s), sidewalks
or trails, such as races,
walks, or parades that
don’t require traffic control
and obeys all traffic rules.
3) Street use (including
sidewalks and trails)
The event has a route on a public
street(s), sidewalks or trails,
(such as a race, walk or parade)
that requires street closure,
traffic control, street sweeping,
or the use of “no parking signs”
along the route, or is
substantially disruptive to traffic
flow requiring uniform traffic
control.
4) Number of people in a
park or City facility
250‐1000 people including
spectators, vendors,
performers and volunteers
are expected at a time in a
public park.1
4) Number of people in a park
or City facility
1000‐2500 people including
spectators, vendors, performers
and volunteers are expected in a
public park.1
Number of people in a park or
City facility
2500 or more people including
spectators, vendors,
performers and volunteers are
expected in a public park.1
Selling alcohol during the
event on (public or
private property)
The event occurs on multiple
days, OR extra‐ordinary city
employee support or city
materials are necessary, OR
any out‐of‐pocket
expenses2 are incurred by the
city, OR cost of City Services is
over $1,000.
1Any organized athletic event that has a park reservation approved by the City’s park reservation staff is not
subject to this threshold. City parks include: Future Aiple, Future Bridgeview, Brown’s Creek, future Chestnut
Street Pedestrian Mall, Liberty Square, Lily Lake, Lily Lake Ice Rink, Lowell, Northland, Parking Ramp, Pioneer,
St. Croix Recreation Center, Sunrise and Washington Square.
2Out‐of‐pocket expenses include such things as overtime pay for city employees, equipment that the city would
need to rent for the event, office supplies, billables (e.g. postage), and any contracted services.
3.5 Event Coordinator – The primary City contact will be the City Administrator or the person
designated as Event Coordinator.
3.6 Event Organizer – The individual representing the organization applying for the Event and
having the authority to bind the organization to agreements made with the City. The email
address, cell phone number and mailing address of this representative must be provided
to the City at least 30 days prior to the event. The Event Organizer must be on site during
the event.
4. EVENT STANDARDS
4.1 Advertising – It is a violation of this policy to advertise the location of any event requiring
a reservation of city property when the organizer has not requested a reservation of city
Page 3 of 9
property, has been informed that the reservation is not available, or has been denied.
Preliminary approval allowing the applicant to advertise the event may be given upon
request, with final details to be determined upon submission of event application.
4.2 Alcohol – Alcohol permit(s) are required for any events at which alcohol will be consumed.
Refer to the current city fee schedule for permit costs.
a. Temporary Liquor License is required if the event is on city property or on private
property and is selling alcohol in the course of the event. To apply for a Temporary
Liquor License an applicant must be a non‐profit, religious, or charitable organization
or club that been in existence for at least three years; a political organization
registered under state law or a state university. The Temporary Liquor License
application and fee must be submitted 60 days before the date of the event. Contact
the City Clerk to obtain a Liquor License application packet. There are two types of
Temporary Liquor Licenses:
3.2 beer Temporary Liquor License: A club or charitable, religious or non‐profit
organization may be issued a temporary 3.2 beer license subject to the Terms
(below) set by the City.
On‐sale spirits, wine and beer Temporary Liquor License: A club or charitable,
religious or other non‐profit organization in existence for at least three years may
be issued a temporary license for the on‐sale of intoxicating liquor in connection
with a social event within the city/county sponsored by the licensee. The license
may not be for more than four (04) consecutive days. This permit must be
approved by the City Council 30 days before the event and staff will submit to the
Minnesota AGED.
b. Terms
A temporary liquor license application must be submitted 60 days prior to event
and approved by the City Council and the State of Minnesota Alcohol & Gambling
Control Division 30 days prior to the event.
Liquor will be confined to the event venue area and the Organizer must provide
delineation and signage stating “No Alcohol Beyond This Point” between the event
and non‐event space to discourage taking alcohol outside the event venue space.
Police Officer(s) as determined by the Police Department will need to be present at
the event during service of alcohol. All entry/exit gates to the dispensing area, or
event venue area, must be controlled by security personnel while alcohol is being
served to ensure that no beer or liquor enter or leave the dispensing or event
venue area.
Signage will be prominently displayed at each entry/exit point to notify guests that no
liquor or beer will be allowed in or out of the dispensing area, or event venue area.
The Organizer will provide at no charge liquor identification bracelets at location(s)
as required by Public Safety Staff. The Organizer will permit no one to consume
Liquor unless they are wearing an identification bracelet and will be responsible for
the issuance of bracelets and that the bracelets are given only to those who are
legally entitled to consume liquor/beer.
Page 4 of 9
Any service of liquor will require server training by either the Stillwater Police
Department or an affiliation recommended by the Stillwater Police Department.
Certification of Server Training is required prior to receiving the temporary liquor
license (3.2 or on‐sale).
Liquor liability insurance for the day of the event are required. See section
regarding Insurance for further details.
The Organizer acknowledges that as a liquor license holder for the Event, it is
subject to Stillwater City Code §43–8, which authorizes that all premises from
which intoxicating Liquor is offered at on–sale, are subject to inspection for alcohol
compliance by any police officer, health officer, or other designated officer or
employee of the City during all hours the Area is open for the serving of alcohol.
4.3 Cancellation – Cancellations of events by the event organizer received in writing will
receive full refund of deposits and the following refund of event fees (excluding
application fee):
20 days prior to event will receive a full refund of event fees.
19 to 11 days prior to event will forfeit 50% of event fees.
10 days or less of the event will forfeit all event fees.
The City reserves the right to deny an event should one or more of the following occur:
Failure to submit an application within the time periods as outlined above.
Requirements of the Event Policy and Procedures are not met.
The applicant owes the City of Stillwater, money from another event, services
provided or as a result of damages to city property.
The use or the event would conflict with previously planned programs organized
and conducted by the city or non‐governmental agencies previously scheduled for
the same time and/or place.
The applicant does not comply with all applicable city ordinances, traffic rules, park
rules and regulations, state health laws, fire codes and/or liquor licensing regulations.
The use or event proposed by the applicant would present an unreasonable danger
to the health or safety of the public.
The applicant cannot comply with applicable local, state and federal license
requirements for all or part of the planned event.
The use or event is prohibited by law.
The application contains material misrepresentation or fraudulent information.
4.4 Changes to Event – Major changes made to an event after being approved by any Commission
or City Council are not permitted without additional approval. Any event that is impacted with
an emergency situation such as river flooding, weather issues, etc. will be resolved by Public
Safety and Public Works staff at such time a City Council meeting is not available.
4.5 Cleanup of Event – Organizers agrees to remove all items pertaining to the event at the
conclusion of the event to the satisfaction of the City. The City of Stillwater is not
responsible for any items belonging to the Organizer or patrons of event that are
remaining after the event. Organizers will reimburse City for any costs incurred should the
City find it necessary in its sole opinion to complete further cleanup, removal or repairs to
Page 5 of 9
return the area to its original condition if the site is not repaired within 24 hours of event
or as agreed upon. City staff may choose to do a walk‐through of venue with Organizer to
identify and document any damage before event. Both parties will sign off and reevaluate
after the event.
4.6 Crowd Management – Organizers will provide, at no cost to the city, privately paid
professional uniformed security officers equipped with radios as determined by the
Stillwater Police Chief, and privately paid professional EMS personnel equipped with
radios as determined by the Stillwater Fire Chief. All security officers and EMS personnel
will be suitably identifiable and the number and deployment of the security force and EMS
personnel must be approved in writing by the Stillwater Police Chief and Fire Chief.
4.7 Emergency Action Plan – Organizer must provide a plan of action for emergency
preparedness during event, on‐site contact information and a communication plan at the
time of application. Organizer must notify EMS and Fire Department about event and
coordinate a safety plan for the event.
4.8 Fees – The City has established an event permit fee schedule in order to recover costs
incurred by the city for the operation of events. Charges for event permit fees, city
materials costs and city staff costs are included in the current city fee schedule.
4.9 Insurance – The Organizer must provide to the City satisfactory proof that it has obtained
liability insurance that names the Event and the City as an additional insured, as loss
payees, in an amount of at least $1,500,000 combined single limit, for loss sustained by
either acts or occurrences that arise from or grow out of both Event and Liquor Liability
coverage as described in Minn. Stat. §340A.409, evidenced at a minimum, the coverage
described in Minn. Stat. §340A.409, subd. 1 with regard to the Event.
Liquor Liability Insurance – In addition, the City requires any function that is open to the
public and sells/serve alcohol through a temporary liquor license must provide liquor
liability insurance for the days of the event. This insurance is required to protect the City’s
and Organizer’s interest. A Certificate of Insurance submitted to the City of Stillwater
which must include listing the City of Stillwater as an additional insurer must provide the
following minimums:
$50,000 of coverage because of bodily injury to any one person in any one occurrence,
$100,000 because of bodily injury to two or more persons in any one occurrence,
$10,000 because of injury to or destruction of property of others in any one occurrence,
$50,000 for loss of means of support of any one person in any one occurrence,
$100,000 for loss of means of support of two or more persons in any one occurrence,
$50,000 for other pecuniary loss of any one person in any one occurrence, and
$100,000 for other pecuniary loss of two or more persons in any one occurrence.
4.10 Materials – Event organizers are encouraged to contract for services and materials as long
as the equipment and services are appropriate for the event and the event can be run
safely in the estimation of city staff, Based upon review of the application, city staff will
determine whether city equipment and materials will be required for the event.
Page 6 of 9
a. Electrical – Public Works Department will open existing electrical boxes on day of
event and access allowed according to the current City Fee Schedule. Organizer is
responsible to have their own extensions cords. All temporary electrical wiring for
events must be performed by a licensed electrical contractor. This requirement also
applies to portable generators.
b. Portable Restrooms and Handwashing Stations – The Organizer is responsible to
furnish portable restrooms and handwashing stations to facilitate expected crowds.
The number of portable restrooms and handwashing stations required is solely
determined by the Public Works Superintendent. If applicable to the event, City public
restrooms will remain open during the Event and the City will supply and equip
restrooms, however, the Organizer may be responsible for maintaining, cleaning,
staffing and security and supervision for restrooms. If the Organizer elects not to
provide these services it must notify the City at least two weeks prior to the event, and
in that event, the Organizer will bear the City costs associated with this work.
c. Trash Service – Dumpsters or roll–off boxes must be furnished according to a plan
approved by Public Works Superintendent in sufficient quantity to contain the
accumulation of trash generated by the Event and must ensure that all trash or
garbage is collected and hauled away daily in the Event area(s). The Event Coordinator
may amend the plan and require additional dumpsters or trash receptacles if the need
arises. The City reserves the right to require additional receptacles should the
Organizer not remove excess garbage from the Event. If possible, Organizer will
provide recycling and organics containers for the Event.
d. Traffic Control Signs and/or Barricades – To ensure traffic and pedestrian safety
control the Organizer must place standard reflective barricades according to a plan
approved by the Public Works Director, Police Chief or their designees. Traffic control
items may be supplied by the Organizer, or by the City. The City may place additional
barriers to protect public safety at City expense based upon a plan developed by the
Public Works Director and Police Chief or their designees.
e. Water (Hydrants) – If access to water main or hydrants is required, the Organizer must
make arrangements with the Pubic Works Department and pay related water fees and
water shut off key deposit. Organizer must ensure all potable water sources are from
an approved source (private well water is not an approved source).
4.11 Musical Entertainment – Organizer must provide to the City a complete list of all musical
acts along with an estimate crowd size for each act. The City reserves the right to
disapprove any musical entertainment that has a history of public safety threats or
violations in other venues.
4.12 Neighborhood Meeting – A gathering that meets the threshold for a “Special Event with
Contract” and is a new special event, will be required to hold a public meeting to receive
input from the surrounding neighborhood. This meeting must be held three weeks prior
to the event. Notices for the neighborhood meeting will be prepared and mailed by the
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City to the immediately adjacent property owners at the organizer’s expense.
4.13 Noise Control – The Organizer is responsible to control the noise emanating from the
Event at a level that will not interfere with the peace and repose of the residential area
surrounding the Event area. Noise control and regulation described in City ordinance Sec.
38‐3 prohibits noise between the hours of 10:00 pm and 8:00 am. Any waivers to these
hours must be reviewed and approved by City Council.
4.14 Notification Flyer – A gathering determined to be a “Special Event” that does not occur
completely within a public park or a gathering determined to be a “Special Event with
Contract” must submit a flyer to be distributed as a public notification to all properties
immediately adjacent to the event location. The flyer must be submitted with the Event
application. City staff will review and approve the flyer submitted with the event
application. When approved by City staff, the event organizer shall distribute the flyer at
least seven days prior to the event to all households and businesses immediately adjacent
to the event venue at their own cost. The event flyer should contain: name of event,
location of venue, date of event, time of event, list any closure of streets (including times)
and contact information for questions. .
4.15 Other Agencies – Organizer is responsible for obtaining all agreements and permits with
agencies (e.g. MnDOT, MN State Patrol, Washington County Public Health and
Environment, Washington County Sheriff, MN Department of Natural Resources, Lakeview
EMS, other local communities and any other agencies requiring permits for the event) and
must submit copies of permits to the City from other agencies prior to obtaining an event
permit.
4.16 Out‐of‐pocket Expenses – Event permit fees for city services will be limited to the city’s
out‐of‐pocket expenses attributable to the event. Out‐of‐pocket expenses include such
items as overtime pay for city employees, equipment that the city would need to rent for
the event, office supplies, any contracted services and extraordinary use of city equipment
for the event.
4.17 Park Usage – Standard park reservation and facility use fees will be required. All groups,
including not‐for‐profit groups and educational institutions must pay deposits and rental
of amenities when holding an event. The Organizer shall ensure that no vehicles drive on
the City’s park property. In the event that damages occur to the City’s property, the
Organizer shall pay for restoration of the park as determined by the City. The bicycle and
pedestrian trail from Laurel Street to Nelson Street must remain open and unobstructed
(no vehicles, trailers etc.) for the public during the Event. The Organizer shall pay for any
restoration of the trail caused by the Event, as determined by the City. New events and
Events with Contracts will be reviewed by the City Council.
4.18 Parking Lots and On‐Street Parking – Use of City parking lots or on‐street parking spaces
for an event will be reviewed by the City. Use of downtown public parking lots will be
approved only as an alternate or if sufficient space does not exist in Lowell Park to
accommodate event activities. If in the opinion of the City, public parking lots will be
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needed, then the preferred lots for use would be Lots 4, 5, 9, 10 and 11. Only Stillwater
Police Department can post parking lot closures and any no‐parking signs. Signs will be
posted 24 hours in advance of closure. Charges to reserve/use city parking lots and/or
parking spaces are set forth in the current city fee schedule.
4.19 Police Services – The Stillwater Police Department will determine the number of Police
Department employees and/or Police reserves needed for an event. With regard to Event,
the City reserves the right to order a shutdown of the Area in the event the Chief of Police
determines, in his sole discretion, that the public safety is threatened or any condition of
these Policies is violated. In that event, the Organizer must assist the police in the clearing
of the Event.
4.20 Route Events – Organizer must provide a detailed map of the route and area affected by
the event. Traffic can only be stopped by Law Enforcement. Volunteers may assist to
guide participants through the route but shall not direct vehicle traffic. All event
volunteers working in roadways must wear a "Class 2" safety vest. Location of any
required Law Enforcement will be determined by the Stillwater Police Department upon
review of route. The category “Events” are exempt from having law enforcement since the
event doesn’t require traffic control and participants obey all traffic rules. To decrease
impact on neighborhoods, city services and facilities, the city has set preferred running
and bike routes within the City. Please refer to map for potential preferred routes. Any
route using State Highway or Washington County roads within the City of Stillwater must
provide a copy of their respective permits to the City of Stillwater two weeks prior to the
event.
4.21 Sales Tax – If applicable, the Organizer must obtain a State Tax Payer Identification
Number and collect any sales or use taxes that are due according to law.
4.22 Signs – Temporary signage for an event (except for permissible banners across Main
Street) will be allowed only on the day of the event. The number, size and location of signs
must be approved during the event application review process. Only the Stillwater Police
Department can post parking lot closures signs and no‐parking signs. Permanent signage
including but not limited to speed limit signs, directional signs, shall not be removed or
covered with event signage. The use of spray paint on roadways, telephone poles, traffic
signs, and sidewalks/trails is prohibited with the exception of temporary chalk‐based
materials. All signs must conform to all the following standards:
Signs may not exceed four (4) square feet in area.
Signs may not be more than three (3) feet in heights above grade.
Property owners must grant permission for placement of signs on their property.
Signs may not be placed upon any right‐of‐way, in parks or on public property in a
manner that creates a nuisance to adjacent owners, creates a safety hazard or
blocks the view of entrances to streets or intersections.
Signs may not be placed on any telephone poles, light poles, traffic signs, etc.
4.23 Site Plan – An overall site plan for the Event drawn to scale or showing all dimensions that
depicts the location of fencing, vendors and any areas within the City, such as parks,
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parking lots or routes that are proposed for use for the Event, must be submitted with
application. Additional items such as traffic control plans, locations of first aid, volunteer
locations, water stations, spacing of vendors, barricade placement, portable restroom
locations, trash location, electrical boxes needed, alcohol service area, tent locations,
enter/exiting, etc. must be included on site plan.
4.24 Tents – Several city parks are maintained by a buried irrigation system. Therefore, stakes
or posts longer than 12 inches and more than a quarter inch in diameter may not be used.
No staking is allowed on city parking lots or streets. Stillwater Public Works will provide
irrigation locates in areas where tents will be staked according to approved site plan prior
to event at no additional cost.
4.25 Camping – No camping in tents, trailers or campers is allowed by vendors during the
events. Organizer must arrange to have Stillwater Fire Department inspect large tents
before use.
4.26 Vendors – The Event Organizer is responsible for overseeing the requirements of all
vendors. Below is a list of the Event Organizers responsibilities.
The Organizer agrees to inform any vendors that there is no camping permitted in
any park or any City parking lots.
The Organizer agrees that any vendor using cooking facilities including propane
tanks, generators, electrical hookups, etc. will be inspected for safety by the
Stillwater Fire Department and Washington County Public Health and Environment
and Minnesota electrical inspector (if required). Inspection costs (if any) shall be
paid for by the Event Organizer directly to the agency/person doing the inspection.
The Organizer agrees to ensure that all vendors’ waste water be discharged into a
holding tank approved by Washington County Public Health and Environment.
Vendors without an approved holding tank shall discharge into grey water barrels
provided by the Organizer. Disposal costs are the responsibility of the Organizer.
For no reason shall grey water barrels or holding tanks be disposed into the City’s
sanitary or storm systems.
The Organizer is required to obtain proof of license for all food vendors, this
includes vendors that are sampling, merchandising, or marketing food (e.g. salsa,
jams, honey) and submit copies to Washington County Public Health and
Environment as well as make sure all vendors have submitted their Washington
County special event license.
Organizer must submit a list of food vendors and site map, showing distance
between food vendors to Stillwater Fire Department and Washington County
Public Health and Environment two weeks prior to the event.
Private parties on City property having a food truck must be inspected by Stillwater
Fire Department.
CITY OF STILLWATER EVENT APPLICATION PROCEDURES
May 3, 2022
Producing an event requires preparation and planning to ensure a well‐run event. It is essential for
the event's success that the procedures outlined below are followed. It is the purpose of these event
procedures to assist the organization in planning successful events while providing a process
whereby the City of Stillwater can review the specific types of events being held and assess
applicable policies and address concerns regarding liability exposure. This document provides
explanation and mandatory procedures for holding an event in the City of Stillwater.
1. EVENT DATES
Contact 651‐430‐8837 to check availability of dates to hold your event within the City of
Stillwater before submitting event application.
1.1 An Event Application can be submitted one year in advance of the event. Past events will
have priority if scheduling conflicts arise. City staff will contact previous event organizer to
allow first right of refusal. New Events are strongly encouraged to contact City Staff and
have a Pre‐Application meeting well in advance of the application deadline.
2. EVENT POLICIES
Review the Event Policies and current fee schedule before submitting event application. Check
box on the Event Application that policies have been reviewed.
3. APPLICATION SUBMITTAL
3.1 Application Fee – Event application must be submitted along with applicable application
fee. Fee may be paid with credit card by contacting the City of Stillwater or submit check
payable to the City of Stillwater with the application. Refer to the current city fee schedule
for application fee.
3.2 Submittal Due Date – Submit the City of Stillwater Event Application before submittal due
date along with required supporting documentation (see event application for items
needed on the supporting documents).
Event Special Event Special Event With Contract
Application due 30 days
prior to event with no
application fee.
Application due 90 days
prior to the event with
application fee.
Application due 120 days
prior to event with
application fee.
3.3 Incomplete or Late Application – Incomplete applications will be returned to the
applicant. Any application submitted after application submittal deadline will be charged a
late fee. Late applications may jeopardize the ability to receive event approval. Failure to
pay application fees may result in a dismissal of application.
Page 2 of 3
3.4 Submit completed application packet to:
For Events on Public Property:
Attn: Jason Grode or
City of Stillwater email to: jgrode@ci.stillwater.mn.us
216 N. 4th Street fax to: 651‐430‐
8810 Stillwater, MN 55082
For Events on Private Property
Community Development Department or
216 4
th Street N email to: planningdept@ci.stillwater.mn.us
Stillwater, MN 55082
4. APPLICATION REVIEW
Completed event applications will be reviewed through the following review process.
4.1 Preliminary review by city staff to ensure event application is complete (usually within one
week). Acceptance of application, should in no way be considered final approval of event.
4.2 Further review of application may take place at the Downtown Parking Commission,
Stillwater Parks & Recreation Commission and/or City Council. Organizer will be notified
on the dates of those meetings (if required).
4.3 Three weeks prior to event, estimated event fees are due. An Invoice will be mailed to the
event organizer.
4.4 15 days prior to the event the Organizer must submit the following
Final site plan
“Load‐in” and “Load‐out” schedule
Certificate of Insurance
Copies of other agencies permits that are involved in the event
List of food vendors
Updated Emergency Action Plan
4.5 An event permit and/or contract will be issued when event application has completed the
review process and been approved, any additional permits are issued, event fees have
been paid and applicable insurance has been received.
4.6 The City may require a walkthrough of the event site before and/or after the event.
5. EVENTS ON PRIVATE PROPERTY
5.1 For public events held on property located in the CBD Zoning District
Page 3 of 3
a. The event organizer must submit a complete event permit application form with event
venue site plan to the Community Development Department. No fee is required.
b. The Community Development Department staff will review and route the application
to the Public Safety, Public Works and Administration Departments for review and
comments.
c. The Community Development Department will assemble the comments and write a
review report that will be placed on the consent agenda of the next available City
Council meeting for action.
d. If the event permit application was approved by the City Council, the Community
Development Department will issue the event permit. If the event permit application
was denied by the City Council, the Community Development Department will notify
the event organizer of the decision.
5.2 Public events held on private property and serving alcohol during the course of the event
must apply for a Temporary Liquor License and follow all applicable rules.
6. OTHER CONTACT INFORMATION
City of Stillwater
Administration
651‐430‐8800
Community Development Department 651‐430‐8820
Fire Department 651‐351‐4963
Police Department 651‐351‐4900
Public Works Department 651‐275‐4100
Water Board 651‐439‐6231
Lakeview EMS 651‐430‐4621
Department of Natural Resources 651‐259‐5875
Minnesota Department of Transportation 651‐234‐7500
Washington County (events)
Washington County Public Health & Environment
651‐430‐4313
651‐430‐6698 or
phe@co.washington.mn.us
City of Stillwater
216 4th Street N, Stillwater, MN 55082
651-430-8800
www.ci.stillwater.mn.us
2022 FEE SCHEDULE
Approved January 4, 2022 – Revised May 3, 2022
I. COMMUNITY DEVELOPMENT FEES: Fee Escrowi
Planning Fees And Escrows
The following fees are applicable for all requests submitted to the Downtown Parking Commission, Heritage
Preservation Commission, Planning Commission and/or City Council.
Technology Fee $25
Appeals $250
Land Development Applications
Annexation Permit $2,000
Comp Plan Amend $2,500
Lot Line Adjustment $100
Subdivision
Preliminary Plat $500 $5,000
Final Plat $500 $2,500
Resubdivision $600
Administrative Subdivision $500
Tax Increment Financing App. Fee $7,500
Planning and Zoning Use Permit Applications
Zoning Amendment (map) $2,500
Zoning Amendment (text) $1,000
Beekeeping Permit (2 year permit) $50 – Renewals without changes
have no fee
Chicken Keeping Permit (2 year permit) $50 – Renewals without changes
have no fee
Conditional/Special Use Permit
Single-Family Residential $150
Multifamily Residential $500 $1,500
Non-Residential $500 $1,500
Variance
Single-Family Residential $150
Multifamily Residential $500
Non-Residential $500
Home Occupations – Type 1 $250
– Type II & Type III $500
Seasonal Outdoor Sales $100
Design Permit $25
Building Demolition Permit $500
Neighborhood Conservation District Design Permit $150
Site Plan Review (commercial, industrial, Central
Business District, Environmental Overlay Districts) $500 $1,500
2022 Fee Schedule Page 2 of 10 5/3/2022
Misc. Planning and Zoning Permit Applications Fee
Fence Permit $25
Sign Permit $50
Zoning Letter $150
Use Determination (including lawful, nonconforming) $500
Tree Cutting Permit $25
Short Term Home Rental License (valid 3 years) $300
Background Check Investigation Fee At City Cost
Additional Inspection (1st inspection included in license fee) $150 each
Encroachment Agreement $500
1 Applicant is responsible for all costs related to Application, including, but not limited to billable staff time, Attorney’s
fees, hard costs, public hearing notices, etc. The Escrow is an estimated cost. The Applicant is responsible for any
charges over the submitted escrow.
II. BUILDING FEES: Fee
Contractor License (per year) $100
III. ENGINEERING FEES:
An Escrow shall be established to cover engineering and legal fees incurred by the City as part of the plan
review. The fee shall be doubled for after‐the‐fact permit applications. The Uniform Building Code establishes a
fee schedule for grading permits.
Engineering Development Fees Fee Escrow
AUAR
Single Family $4,150.20/acre
Multi-family/Commercial $8,300.40/acre
Trunk Sewer and Water
Phase III Annexation $20,723.55/acre
Long Lake East $11,655.17/acre
Long Lake West $17,515.93/acre
Middle Trunk A $7,402.69/acre
Boutwell East $16,508.41/acre
Boutwell West $12,757.26/acre
Park & Trail Fee See Ordinance 963
Engineering Permits
Grading Permit - Residential $150 $1,500
- Non-Residential $500 $5,000
Obstruction Permit (for two week period) $90
Right-of-Way Permit Fee
Hole: $150.00 per hole
Trench: $150.00 plus $0.40 per lineal foot of trench
Boring: $150.00 plus $0.40 per lineal foot of boring
Non-excavation (Obstruction): $50.00 plus $0.06 per lineal foot
Extension: $25.00 plus $25.00 per week of extension
Penalty: 2 times the amount of standard permit
Degradation: To be calculated by City (see below for estimates)
Degradation fees – homeowners are exempt on repairs to existing sewer and water services in the right‐of‐way.
Degradation Fee Estimates For Bituminous Street:
New Street - 0 to 5 years $4.00 per square foot
Existing Street $2.00 per square foot
Street to be reconstructed in next 5 years $1.00 per square foot
2022 Fee Schedule Page 3 of 10 5/3/2022
Degradation Fee Estimates For Bituminous Pathway:
New Path - 0 to 5 years $1.50 x path width x length
Existing Path - 5 years old to 5 year plan $1.00 x path width x length
Path to be reconstructed in next 5 years $0.50 x path width x length
Additional Engineering Charges Fee Escrow
Sanitary Sewer Hookup $4,982.30/unit
Water Hookup $4,982.30/unit
Public ROW or Pubic Easement Vacation $350
Small Wireless Facility $50/device $5,000
IV.FINANCE FEES: Fee
Assessment Searches $25
Assessment Roll Copy (each) $25
Mowing & Snow Removal Services In addition to contractual services.
One time service call or first reoccurring service
call
$100
Second service call and each additional
reoccurring service calls
$50
NSF Checks or denial of ACH Fee Maximum allowed by law.
Sanitary Sewer Rates - Per Quarter
First Minimum Charge $64
Overage Charge $10
Penalty/Late Fee $25
Sign and Lighting - Per Quarter - Residential $8
Per Quarter - Non-Residential Based on acreage
Storm Sewer Rate - Per Quarter $11.75
Parking Violation Late Fee $25
V.FIRE INSPECTION: Fee
Annual license for retail sales of consumer fireworks $100
Fireworks Display Permit (Pyrotechnics) (Ord. 943) $100
Automatic fire extinguishing systems 1.2% of value, $100 minimum
Fire alarm systems 1.2% of value, $100 minimum
Open burning permit $20
Residential daycare and foster care inspection $50
Tank removal permit $75
Yearly nuisance/false alarm fees* – Residential $0 1-2
*False alarm fees based on calendar year and per call basis $75 3-4
$150 5-6
$300 7-8
$400 9 +
Yearly nuisance/false alarm fees* – Commercial $0 1-2
*False alarm fees based on calendar year and per call basis $90 3-4
$180 5-6
$360 7-8
$425 9 +
Fire Personnel Fees (Services that do not fall under Events)
Fire Department Personnel Overtime Rate – 2 hr. Minimum
Fire Department On-Call Personnel $15 per hour – 2 hr. Minimum
2022 Fee Schedule Page 4 of 10 5/3/2022
VI. MISCELLANOUS ADMINISTRATION FEES: Fee
Prepared Maps ‐ Black/White/Blue Line
As-built Drawings (11 x 17) $10 minimum or $3 per page
City Map (8.5 x 11) $2
City Map (11 x 17) $2
Land Use Map (11 x 17) $4
Zoning (8.5 x 11) $2
Zoning (11 x 17) $4
Prepared Maps ‐ Color
City Map (8.5 x 11) $2
City Map (11 x 17) $2
Land Use Map (11 x 17) $7
Parcel Map and Topographic Maps Available through Washington County
Zoning Map (8.5 x 11) $5
Zoning Map (11 x 17) $7
Data Practices Requests
Electronically Stored Data/Transmitted via pdf,
100 or fewer pages of letter or legal size
Actual Cost (minimum
rate is $27 per hour)
Paper Copies (black and white), 100 or fewer
pages letter or legal size
25¢ for a one-sided copy
50¢ for a two-sided copy
Paper Copies (color/prints) per side
8.5 x 11 (1-5 pages) $2.00
8.5 x 11 (6-50 pages) $1.75
8.5 x 14 (1-5 pages) $2.50
8.5 x 14 (6-50 pages) $2.25
11 x 17 (1-5 pages) $3.00
11 x 17 (6-50 pages) $2.75
Data on CD/DVD/Flash Drive (this does not include
copy costs)
$15.00
Data Practices Research Deposit $300.00
Copies or Electronic Transmittal of more than 100 pages or Other Types of Copies = Actual
Cost. Note: Fee must be paid before sending any electronic data information.
The charge for most other types of copies, when a charge is not set by statute or rule, is the actual cost of
searching for and retrieving the data, and making the copies or electronically transmitting the data (e.g.
sending the data by email or via Dropbox or similar program).
In determining the actual cost of making copies, we factor in employee time, the cost of the materials
onto which we are copying the data (paper, CD, DVD, Flash Drive, etc.), and mailing costs (if any). If your
request is for copies of data that we cannot reproduce ourselves, such as photographs, we will charge you
the actual cost we must pay an outside vendor for the copies.
The cost of employee time to search for data, retrieve data, and make copies is the current year
Administration Secretary hourly rate. If, because of the subject matter of your request, we find it
necessary for a higher-paid employee (Department Heads, Managers) to search for and retrieve the data ,
we will calculate the search and retrieval portion at their rate.
Publications/Minutes/Agendas Fee
Budget Book $25
City Code Book Unbound $100
2022 Fee Schedule Page 5 of 10 5/3/2022
Fee
City Code Book Bound $125
Comprehensive Plan printed & bound $75
Comprehensive Plan CD $15
Design Manual $5
Downtown Plan $10
Financial Report $50
Mailed agendas – per year $20 + Postage
Mailed minutes – per year $60 + Postage
Zoning Book $25
Other Services
Copies (B/W) per side
(8.5 x 11) .25¢
(8.5 x 14) .50¢
(11 x 17) .75¢
Copies (Color/Prints) per side
(8.5 x 11) (1-5 pages) $2
(8.5 x 11) (6-50 pages) $1.75
(8.5 x 14) (1-5 pages) $2.50
(8.5 x 14) (6-50 pages) $2.25
(11 x 17) (1-5 pages) $3
(11 x 17) (6-50 pages) $2.75
Data on CD/DVD/Flash Drive copies $15
City meetings available on DVD through Valley Access Channels at 651‐430‐2921
Solid Waste, Recycling and/or Roll‐off Hauler License Fee Per Year
Commercial Property (including roll-off) $300
Residential Property (including roll-off) $300
Roll-off Only $50
Liquor & Tobacco Licenses Fee Per Year
On-Sale $2,887.50
On-Sale Club $446.25
On-Sale Sunday $200
Off-Sale $200
On-Sale Wine $315
On-Sale Wine w/Strong Beer $477.75
On-Sale 3.2% Malt Liquor $162.75
Off-Sale 3.2% Malt Liquor $57.25
Brewer Tap Room $500
Brewer Off-Sale $200
Brewers Tap Room On-sale Sunday $200
Consumption & Display $250 initial + $250 Payable to AGED
2 A.M. On-Sale $200 initial + $200 Payable to AGED
Micro Distiller Cocktail Room $2,887.50
Micro Distiller Off-Sale $200
Temporary On-Sale or 3.2% Liquor License
Using Private Property $25 per day
Using City Property with over 250 people $1,000/day*
2022 Fee Schedule Page 6 of 10 5/3/2022
Fee
Using City Property with 75 to 250 people $250/day*
Using City Property with under 75 people $25/day
*Fee includes AGED license and required public safety services
Annual Investigation (Liquor & Tobacco) $150
Initial Liquor Investigation Fee $300
Initial Tobacco Investigation Fee $250
Tobacco License $250 per year
Liquor & Tobacco License Violation Appeal $100 + Hearing Officer Fee ($90 hr)
Pawn Broker Fee $5,000 + $200 monthly fee for
computer access charges
VII. STILLWATER PARK FEES: (rentals that DO NOT fall under Events):
Park Facilities (Picnic Shelters, Gazebos, Pergolas)
$100 refundable damage deposit plus one of the following fees:
$50/day for Stillwater city resident
$100/day for non-Stillwater city resident
Ball fields (for tournaments): $300 fee & refundable damage deposit $150
Preparation of Ball fields Fee
Lower Lily Lake field $20/game
Upper Lily Lake field $15/game
Public Works Field $15/game
Baseball & Softball $15/game
Lacrosse or Soccer $20/application
Football $25/application
(All City Fields with the exception of Lower Lily Lake field which is $20/game)
Park Open Space
A $100 refundable damage deposit and $50/day for non-Stillwater city resident
Pioneer Park Bandshell and Lowell Park Amphitheater
$100 refundable damage deposit and $125/day fee for residents and nonresidents.
All groups, including not‐for‐profit groups and educational institutions must pay to use the Bandshell and Lowell Park
Amphitheater (anytime).
Teddy Bear Park Building Rate Schedule
A $100 refundable damage deposit per floor is required plus the following:
Mon‐Thurs Resident Non-Resident Non-profit Group For-Profit Group
First 3 hrs. (1st floor) $50 $80 $50 $80
Add’l hour (1st floor) $15 $25 $15 $25
First 3 hrs. (2nd floor) $40 $60 $40 / $10* $60
Add’l hour (2nd floor) $10 $15 $10 / $5* $15
*Rate based on a minimum of 10 meetings per year with no food at the meeting.
Fri‐Sun Resident Non-Resident Non-profit Group For-Profit Group
First 3 hrs. (1st floor) $90 $160 $90 $160
Add’l hour (1st floor) $25 $45 $25 $45
First 3 hrs. (2nd floor) $70 $125 $70 $125
Add’l hour (2nd floor) $20 $35 $20 $35
Tree Contractor License Fee $100/year
2022 Fee Schedule Page 7 of 10 5/3/2022
Events & Special Events
Event Application Fee $0
Special Event Application Fee $50
Special Event with Contract Application Fee $100
Application Late Fee $500
Event Fees (Defined):
Event Special Event Special Event With Contract
No event base fee required $500 per day* Base Fee $500 per day* - subject to negotiated
contract provisions.
$100 refundable damage
deposit if using a park
$1,000 Security Deposit $1,000 Security Deposit subject to
negotiated contract provisions.
*Per Day includes each day of event. Separate load‐in day fee of $500/day will apply.
Food Service Vendors at Events Fee
1-10 Vendors $50/day of service at event
11+ Vendors $200/day of service at event
Materials for Events
Porta Potty – ADA Compliant Actual Cost from City Vendor
Porta Potty – Standard Actual Cost from City Vendor
Additional Service Actual Cost from City Vendor
Traffic Control For Events (requiring intersection(s) controlled):
Organizer required to provide proper traffic control equipment
Route Events under 4 hours $300/day
Parades or Route Events over 4 hours $1,000/day
Road Closure for Events without Routes $0
VIII. PARKING FEES:
Parking Lot Rental For Events – Organizer required to provide proper traffic control equipment
Lot 1, 7, 8, 8a or 12-17* Not available
Lot 2 North Half or Lot 2 South Half or Lot 3 $200/day
Lot 4 or 5 $100/day
Lot 8b, 9, 10 or 11 $200/day
*Lot 17 – Available at no Charge for Veteran Memorial Events & Farmers Market Event
Downtown Parking Rental Rates ‐ Peak Season (May through October)
Weekday1 Weekend1
Lot 1 $15/day/space2 $15/day/space2
Lot 2 $9/day/space3 $9/day/space3
Other paved city lots $1.50/day/space4 $3/day/space4
Unpaved city lots $1/day/space4 $1.50/day/space4
On-street parking (except on Main St5) $9/day/space $9/day/space
Downtown Parking Rental Rates ‐ Off Season (November Through April)
Weekday6 Weekend6
All lots: 3 hours or less Free - must be approved by
Parking Commission
Free - must be approved by
Parking Commission
All lots : > 3 hours $1.50/day/space $1.50/day/space
On-street parking (except on Main St. 5) $3/day/space $3/day/space
1 Peak season weekday = Monday through Wednesday; Peak season weekend = Thursday through Sunday
2 Partial day use (or reservation) will incur only a partial day fee as follows: 0-4 hours = $5; >4 but <8 hours = $10; more
than 8 hours = $15
2022 Fee Schedule Page 8 of 10 5/3/2022
3 Partial day use (or reservation) will incur only a partial day fee as follows: 0-4 hours = $3; >4 but <8 hours = $6; more
than 8 hours = $9
4 This rate applies whether the space is used (or reserved) for a partial or full day.
5 On-street parking spaces cannot be reserved on Main Street.
6 Off season weekday = Monday through Thursday; off season weekend = Friday through Sunday
Surface Lots Permit Parking Fee
Downtown Residential Permit parking per vehicle (24/7) $20/month
Downtown Business Permit parking per vehicle (no overnight parking) $20/month
Parking Ramp
Hourly Parking (Available daily, except during events)
Weekday (Mon to Thurs 5 pm) $3/day
Weekend (Thurs 5 pm to Sunday 11:59 pm) $5/day
Business Permits Fee
Standard permit: weekdays 6 am to 6 pm (after 6 pm hourly rates apply) $20/month
Extended Hours permit: weekdays to 9 pm (after 9 pm hourly rates apply) $25/month
Hospitality Industry permit: valid to 6 am next morning $30/month
Residential Permits
8 permits for Rivertown Commons residents $25/month
17 permits for other Stillwater residents $35/month
Event Parking – Special Events: all day $10/day
IX. POLICE FEES: Fee
Audio Copy $15
Bicycle License $1
Annual Dog Pass – Resident $0
Annual Dog Pass – Non-Resident $10
Dog License or Pass Replacement Tag $5
Dog License - 3 year license $35
3 year license microchipped only $25
3 year license sterilized only $15
3 year license microchipped and sterilized $5
Dog License - Lifetime license $105
Lifetime license microchipped only $75
Lifetime license sterilized only $45
Lifetime license microchipped and sterilized $15
Lifetime licensee holders must provide a copy of rabies vaccination every 3 years to the City of Stillwater
Dog License - Potentially Dangerous $200
Dangerous $400
Dog Impound $50
Kennel $250
In-house Statistical Computer Run $25
Peddler Background Check per each individual or representative $15
Police Reports or State Accident Reports $0
Special Vehicle License $100
Video Copy $40
Police Personnel Fees (Services that do not fall under Events)
Police Dept. Personnel/Officers Overtime Rate – 3 hr. Minimum
Police Reserves $25 per hour – 3 hr. Minimum
2022 Fee Schedule Page 9 of 10 5/3/2022
X. VIOLATIONS: Fine Stillwater City Code
Administrative Citations
Animal – Wild or Dangerous Dog $500 Ch. 27
Animal violations, general, including bees, chickens (except
dangerous animals)
$55 Ch. 27, Ch. 31
Building Demolition violations of historic structures $500 Ch. 31-215
Curfew $50 Sec. 52-11
Disposal of waste into sewer system $100 Ch. 29
Failure to obtain a license, registration or permit $250 Ch. 41, Ch. 43
Fire Code violations $100 Ch. 23
Garbage & Rubbish $25 Ch. 30
Noise violations $150 Ch. 52
Parking violation $25 Ch. 51
Parking violation snow emergencies $50 Ch. 51
Public nuisance, general $200 Ch. 38
Public nuisances affecting health, peace and safety $500 Ch. 38
Public health, safety, welfare violations (except as
otherwise stated)
$100 Ch. 52
Public parks violations $50 Ch. 48
Public waters violations $200 Ch. 35
Recreational vehicles violation $50 Sec. 51-7
ROW permit violations $100 Ch. 24
Self-propelled devices violations $50 Sec. 51-8
Short Term Home Rental 1st verified complaint $250 Sec. 41-8
Short Term Home Rental 2nd Verified complaint $1,000 Sec. 41-8
Short Term Home Rental 3rd verified complaint $2,000 Sec. 41-8
Snowmobiles $70 Sec. 51-6
Special & Conditional Use Permit violations $250 Ch. 31
State Building Code violations, general $200 Ch. 33
State Building Code violations, hazardous $500 Ch. 33
Stormwater violations $200 Ch. 35
Subdivision Ordinance violations $250 Ch. 32
Watering restriction violations $25 Ch. 28
Zoning Ordinance violations, unless otherwise stated $100 Ch. 31
Except as otherwise stated, all other violations of City Code $100 general
Repeat Violations within 12 months (except parking
violations)
Double the amount of scheduled fine
for the previous violation, up to a
maximum of $2,000
Alcohol Violations *Look back period for multiple offenses is no more than 5 years
1st Offense 2nd Offense 3rd Offense* 4th Offense
After hours display or consumption
of alcoholic beverages
3 day
Suspension
6 day
Suspension
9 day
Suspension
Revocation
After hours sales of alcoholic
beverages
3 day
Suspension
6 day
Suspension
9 day
Suspension
Revocation
Commission of a felony related to
the licensed activity
Revocation N/A N/A N/A
2022 Fee Schedule Page 10 of 10 5/3/2022
1st Offense 2nd Offense 3rd Offense* 4th Offense
Failure to take reasonable steps to
stop person from leaving premises
with alcoholic beverages
3 day
Suspension
6 day
Suspension
9 day
Suspension
Revocation
Refusal to allow City Inspectors or
Police admission to inspect
premises
5 day
Suspension
15 day
Suspension
Revocation N/A
Sale of alcoholic beverages while
license is under suspension
Revocation N/A N/A N/A
Sale/purchase of alcoholic
beverages to/by underage person
$500 $750 + 3 day
Suspension
$1,000 + 9 day
Suspension
Revocation
Sales of alcoholic beverage to
obviously intoxicated person
$500 $750 + 3 day
Suspension
$1,000 + 9 day
Suspension
Revocation
Tobacco Violations *Same licensed premises within 36 month period of first violation.
1st Offense 2nd Offense* 3rd Offense and
subsequent*
Refusal to allow City Inspectors &
Police admission to inspect premises $300 $600 $1,000 and Revocation
Sale/purchase to/by underage person $300 $600 $1,000 and Revocation
Unlawful self service sale $300 $600 $1,000 and Revocation
Unlawful vending machine $300 $600 $1,000 and Revocation
All other tobacco violations $300 $600 $1,000 and Revocation
XI. ST. CROIX VALLEY RECREATION CENTER RATES:
Hourly Rates: Prime Time Non‐Prime Time Summer Ice
Rec Center Ice $225/hour $170/hour $170/hour
Lily Lake Ice $220/hour $170/hour $170/hour
Full Field Hours $325/hour $265/hour $170/hour
Half Field House $225/hour $195/hour $170/hour
Outdoor Field $20/hour $20/hour $20/hour
Other Rates:
Open Skating $5/child $6/adult
Open Field $5/child $6/adult
XII. PUBLIC WORKS WATER DEPARTMENT FEES:
Curb turn on/shutoff (during business hours) No Charge
Curb turn on/shutoff (after business hours) $100
Hydrant Connection or meter $35
Water Availability Charge $1000 per Sac Unit
Water Meter – ¾” $300
Water Meter – 1” $400
Water Meter – >1” At Cost
Parts (curb stop, valves, fitttings) – Residential and
Commercial properties only
At Cost
Bulk water $2 per 1,000 gallons
Hydrant meter deposit $2,500